03-22-2021_CCAgendaPacket.FINAL1.CALL TO ORDER
2.ROLL CALL
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Regular Council Meeting
CITY COUNCIL
Monday, March 22, 2021
CITY OF ROLLING HILLS
7:00 PM
SUPPLEMENTAL
This meeting is held pursuant to Executive Order N-29-20 issued by Gavin Newsom on March 17,
2020.
All Councilmembers will participate by teleconference. The meeting agenda is available on the City’s
website. A live audio of the City Council meeting will be available on the City’s website. Both the
agenda and the live audio can be found here: https://www.rolling-
hills.org/government/agenda/index.php.
Members of the public may observe and orally participate in the meeting via Zoom and or submit
written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your
comments will become part of the official meeting record. You must provide your full name, but please
do not provide any other personal information that you do not want to be published.
Zoom access: https://us02web.zoom.us/j/87227175757?
pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09
Or dial (669) 900-9128
meeting ID: 872 2717 5757 passcode: 780609
Audio recordings to all the City Council meetings can be found here:
https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php
While on this page, locate the meeting date of interest then click on AUDIO. Another window will
appear. In the new window, you can select the agenda item of interest and listen to the audio by hitting
the play button. Written Action Minutes to the City Council meetings can be found in the AGENDA,
typically under Item 4A Minutes. Please contact the City Clerk at 310 377-1521 or email at
cityclerk@cityofrh.net for assistance.
Resolution No. 1275 Ordinance No. 370
1
3.OPEN AGENDA - PUBLIC COMMENT WELCOME
This is the appropriate time for members of the public to make comments regarding the items on
the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will
take place on any items not on the agenda.
4.MEETING MINUTES
4.A.MINUTES: REGULAR MEETING OF MARCH 8, 2021.
RECOMMENDATION: Approve as presented.
5.CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
5.A.PAYMENT OF BILLS.
RECOMMENDATION: Approve as presented.
5.B.JOINT PENINSULA LETTER OPPOSING SB 10
RECOMMENDATION: Receive and file.
5.C.REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR FEBRUARY 2021.
RECOMMENDATION: Approve as presented.
6.COMMISSION ITEMS
6.A.ZONING CASE NO 20-10: VARIANCE REQUEST FOR: 1) ENCROACHMENT INTO
THE FRONT AND REAR YARD SETBACKS FOR THE PROPOSED 1,021 SQUARE
FOOT RESIDENTIAL ADDITION, TWO-CAR GARAGE, SWIMMING POOL WITH
SPA, AND PATIO DECK; 2) TOTAL LOT COVERAGE EXCEEDANCE; AND 3)
EXEMPTION FROM THE STABLE AND CORRAL REQUIREMENTS; AND SITE
PLAN REVIEW FOR: 1) EXCEEDING THE 999 SQUARE-FOOT MAXIMUM
ADDITION ALLOWED BY RIGHT AND 2) REMOVING AND REPLACING
EXISTING 5 FOOT HIGH WALL WITH THE SAME HEIGHT WALL IN THE SAME
LOCATION LOCATED AT 3 OPEN BRAND ROAD, ROLLING HILLS, CA (ROSA).
RECOMMENDATION: Receive and file.
7.PUBLIC HEARINGS
PLEDGE OF ALLEGIANCE
2021-03-08_CCMinutes_F.docx
Check_Voucher_Register_-_Council_Report_Expenditures_from_3-22-2021(1).pdf
Signed_SB 10 Joint Letter.pdf
0221 - Rolling Hills Tonnage.pdf
Development_Proposal_Table.pdf
Supplemental_Resolution_2021-02.pdf
C-SITE PLAN_3 OpenBrand[B]_10.21.20.pdf
Rosa_Arch Plan Set_2-16-21.pdf
2
7.A.PROPOSED ASSESSMENT DISTRICT NO. 2021-1 (EASTFIELD DRIVE UTILITY
IMPROVEMENTS) PUBLIC HEARING AND BALLOT TABULATION.
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution confirming the
assessments if there is not a majority protest or, in the alternative, adopt the
resolution abandoning the proceedings if a majority protest does exist.
8.OLD BUSINESS
8.A.CONSIDER AND DISCUSS A CAMPAIGN FOR FIRE FUEL MANAGEMENT IN THE
CANYONS.
RECOMMENDATION: Consider a campaign to eliminate fire fuel in the canyons,
discuss action items and provide direction to staff.
9.NEW BUSINESS
9.A.MID-YEAR BUDGET (FY20-21) REPORT AND APPROPRIATION.
RECOMMENDATION:
It is recommended that the City Council receive and file the Fiscal Year 2020-21 mid-
year budget review and approve the recommended budget adjustments.
9.B.SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG) SPECIAL
ASSESSMENT FOR REGIONAL PLANNER.
RECOMMENDATION: Consider request and provide direction to Mayor Pro Tem
Dieringer on City's position.
9.C.MNS ENGINEERS CONTRACT AMENDMENT.
RECOMMENDATION: Approve as presented.
9.D.SAFE CLEAN WATER MUNICIPAL PROGRAM ANNUAL PLAN EXPENDITURES
FOR FISCAL YEAR 2021-2022.
RECOMMENDATION: Approve as presented.
Ballot Certificate_RH Eastfield_01.27.21.pdf
Certificate of City Clerk as to Ballot Results, 4852-4815-2030_2.docx
Resolution 1273 Confirming Assessments.docx
Resolution 1274 Declaring Abandonment.docx
SUPPLEMENTALFinal Engineer's Report Eastfield Undergrouding_Rolling
Hills_03.22.21.pdf
FY 20-21MidYear Review RH.pdf
Budget Adjustment 2020-21xlsx.pdf
South Bay Cities Council of Governments.docx
12.20 draft Scope of Work SBCCOG Director of Regional Development.docx
1.21_special_assessment_for_regional_planner_v2.xlsx
Project Detail- CIROH.190066.00.pdf
RH_SCW_Annual Plan_FY2122(Draft3).pdf
3
9.E.AB 1053 CITY SELECTION COMMITTEES: QUORUM: TELECONFERENCING.
R E COM M EN D ATIO N : Support AB 1053 City Selection Committees: quorum:
teleconferencing and direct staff to send support letter to Senate and Assembly
Representatives.
9.F.SB 765 ACCESSORY DWELLING UNIT (ADU) SETBACK.
RECOMMENDATION: Support SB 765 ADU Setback and direct staff to send letter
of support to Senate and Assembly representatives.
9.G.AB 1372 RIGHT TO TEMPORARY SHELTER
RECOMMENDATION: Oppose AB1372 and direct staff to send an opposition letter
to the Senate and State Assembly representatives.
10.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
10.A.VACCINATION PASSPORT/BADGE TO BE ISSUED BY THE CITY OF ROLLING
HILLS FOR RESIDENTS THAT HAVE RECEIVED THE COVID-19 VACCINATION
(COUNCILMEMBER BLACK).
RECOMMENDATION: None.
11.MATTERS FROM STAFF
12.CLOSED SESSION
NONE.
13.ADJOURNMENT
Next regular meeting will be held on Monday, April 12, 2021 at 7:00 p.m. via Zoom. Zoom
access:
Join Zoom Meeting
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09
Meeting ID: 872 2717 5757
Passcode: 780609
20210AB1053_98.pdf
SB 765 (Stern) Fact Sheet.pdf
Sample SB 765 Support Letter.docx
20210AB1372_99.pdf
CalCities2021LegislativeBriefing.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City
Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting
4
due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the
City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and
attendance at this meeting.
5
Agenda Item No.: 4.A
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:MINUTES: REGULAR MEETING OF MARCH 8, 2021.
DATE:March 22, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
2021-03-08_CCMinutes_F.docx
6
MINUTES OF A
REGULAR MEETING OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, MARCH 08, 2021
1.CALL TO ORDER
The City Council of the City of Rolling Hills met via Zoom Teleconference on the above date
at 7:00 p.m. via teleconference.
Mayor Pieper presiding.
2.ROLL CALL
Present: Mayor Pieper, Dieringer, Mirsch, and Wilson
Absent: Black
Staff Present:Elaine Jeng, City Manager
Meredith T. Elguira, Planning & Community Services Director
Jane Abzug, Assistant City Attorney
3.OPEN AGENDA PUBLIC COMMENT WELCOME
COMMENTS:
Resident Pamela Reis stated that she communicated with Mayor Pieper and City Manager
Jeng about the water rate increase. There was a lack of transparency and communication by
the water company over the rate increase. Rate increase was not clear and was never
published. The City did not address the rate increase proactively.
Resident Jim Aichele agreed with Pamela Reis.
ADDITIONAL COMMENTS:
Mr. Partridge missed the public comment period due lack of internet at home. He came to
City Hall to address the City Council. He wanted to verify that the City received his note.
Mr. Partridge stated that he did not want to be the subject of the Close Session because there
was no disclosure of the content of the meeting.
4.CITY COUNCIL MINUTES
4A REGULAR MEETING OF FEBRUARY 22, 2021.
MOTION:Mayor Pro Tem Dieringer called for a motion to approve the minutes as
amended and the motion was seconded by Councilmember Wilson.
AYES: COUNCILMEMBERS: Mayor Pieper, Dieringer, Mirsch, and Wilson
NOES: COUNCILMEMBERS: None
7
Minutes 2
City Council Regular Meeting
March 8, 2021
ABSENT: COUNCILMEMBERS: Black
ABSTAIN: COUNCILMEMBERS: None
5.CONSENT CALENDAR
5A PAYMENT OF BILLS
5B REBUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JANUARY
2021.
5C WAIVE SECOND FULL READING AND ADOPT ORDINANCE NO. 369 OF
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA
AMENDING TITLE 17 (ZONING) OF THE ROLLING HILLS MUNICIPAL
CODE TO ADD CHAPTER 17.19 (RANCHO DEL MAR HOUSING
OPPORTUNITY OVERLAY ZONE) ESTABLISHING AN OVERLAY ZONE
TO ACCOMMODATE HOUSING AND TO AMEND SECTION 17.08.010
(ZONES ESTABLISHED) OF CHAPTER 17.08 (ESTABLISHMENT OF
ZONES AND BOUNDARIES) TO IDENTIFY THE OVERLAY ON THE
ZONING MAP; AND APPROVING THE NEGATIVE DECLARATION IN
ACCORDANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT; AND ADOPT RESOLUTION NO. 1270 OF THE CITY COUNCIL OF
THE CITY OF ROLLING HILLS ADOPTING GENERAL PLAN
AMENDMENT NO. 2020-01, AMENDING THE LAND USE ELEMENT AND
LAND USE POLICY MAP TO ACCOMMODATE HOUSING; AND
APPROVING THE NEGATIVE DECLARATION IN ACCORDANCE WITH
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.
5D JOINT PENINSULA LETTERS FOR REOPENING OF BUSINESSES AND
SB9 AND CITY'S OPPOSITION LETTERS TO SB 9 AND 10.
5E RESOLUTION NO. 1272 (PREVIOUSLY NO. 1268) OF THE CITY COUNCIL
OF THE CITY OF ROLLING HILLS AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
Councilmember Mirsch questioned the responsible party for the $11,750 assessment
engineering fee. City Manager Jeng stated that Councilmembers previously agreed to
contribute to the Eastfield assessment engineer back in 2016.
MOTION:Councilmember Wilson called for a motion to approve the consent calendar
and the motion was seconded by Pro Tem Mayor Dieringer.
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, Mirsch, and Wilson
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: Black
ABSTAIN: COUNCILMEMBERS: None
8
Minutes 3
City Council Regular Meeting
March 8, 2021
6. COMMISION ITEMS
NONE
7.PUBLIC HEARINGS
NONE
8.OLD BUSINESS
NONE
9.NEW BUSINESS
9A CONSIDER AND DISCUSS AN INCENTIVE PROGRAM FOR FIRE FUEL
MANAGEMENT IN THE CANYONS.
City Manager discussed the proposed incentive program for fire fuel management in the
canyons.
Resident Arlene Honbo shared feedback from the surveys specific to canyons.
Resident Aichele questioned the number of responses received.
Councilmember Wilson asked about financial incentives.
Councilmember Mirsch recommended forming an ad hoc committee consisting of
stakeholders.
Mayor Pieper stated there are numerous communication problems that should be improved.
Jane suggested referring it to the newly established standing committee for Fire Fuel
Abatement.
Mayor Pieper recommended to schedule the item to the next City Council meeting for more
discussion and future direction.
9B REPORT ON FINDIGNS OF ACCESSROY DWELLING UNIT (ADU)
SURVEY ADMINISTERED TO ROLLING HILLS RESIDENTS IN THE
LAST QUARTER OF 2020.
Barry Miller presented the ADU Survey findings.
The City Council received and filed the report.
9C PROGRESS UPDATE ON THE ENFGINEERING DESIGN OF ADA
IMPROVEMENT PLANS FOR ROLLING HILLS CITY HALL.
9
Minutes 4
City Council Regular Meeting
March 8, 2021
Mayor Pieper expressed that the bathrooms should be moved to the front lobby area to better
serve the community. The item was moved to the April meeting for further discussion with
the full Council.
10.MATTERS FROM THE CITY COUCIL AND MEETING ATTENDANCE REPORTS
Councilmember Wilson reported on his participation with the city selection committee. Five
committee members were elected.
Mayor Pro Tem Dieringer requested the City Council to discuss three items: 1) AB 1372
creates a legal responsibility for every city to create a temporary shelter plan in its jurisdiction
and allocate necessary funds for shelter, resources and services; 2) SBCCOG proposing
assessment fee ($4,000 or $7060 per year) on cities to hire a regional planner; and 3) provide
funding for Eastfield undergrounding assessment district from potential grant funds.
11.MATTERS FROM STAFF
11A CALIFORNIA PUBLIC UTILITIES COMMISSION (CPUC) RULE 20A
TARIFF PROGRAM. (ORAL REPORT)
City Manager Jeng provided a presentation on CPUC’s Rule 20 Tariff Program on utility
undergrounding.
Resident Alfred Visco asked for the balance of the City’s Rule 20A credit.
City Manager Jeng responded with approximately $1.1 million as of July 2020.
12.CLOSED SESSION
12A CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CODE
SECTION 54957.6 CITY’S DESIGNATED REPRESENTATIVE: MAYOR
JEFF PIEPER UNREPRESENTED EMPLOYEE: CITY MANAGER ELAINE
JENG
12B CONFERENCE WITH LEGAL COUNSEL: INITIATION OF LITIGATION
GOVERNMENT CODE SECTION 54956.9(d)(4) THE CITY FINDS, BASED
ON THE ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN
SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE
LITIGATION. NUMBER OF POTENTIAL CASES: 1
The City Council recessed to Closed Session at 8:48pm.
Mayor Pieper reported out from Closed Session with one reportable action. The City Council
directed the City Attorney to file a civil suit against property owner of 67 Portuguese Bend
Road, Jim Partridge.
13.ADJOURNAMENT
10
Minutes 5
City Council Regular Meeting
March 8, 2021
Hearing no further business before the City Council, the meeting was adjourned at 9:45 PM in
honor of former Councilmember Godfrey Pernell.
Next regular meeting: Monday, March 22, 2021 at 7:00 p.m. via City's website's link at:
https://www.rolling-hills.org/government/agenda/index.php
Zoom access:
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmT9
or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609
Respectfully submitted,
____________________________________
Elaine Jeng, P.E.
Acting City Clerk
Approved,
______________________________________
Jeff Pieper
Mayor
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Agenda Item No.: 5.A
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS.
DATE:March 22, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Check_Voucher_Register_-_Council_Report_Expenditures_from_3-22-2021(1).pdf
12
13
Agenda Item No.: 5.B
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:JOINT PENINSULA LETTER OPPOSING SB 10
DATE:March 22, 2021
BACKGROUND:
The Peninsula cities submitted a joint opposition letter to SB10. The letter was signed by the three
Peninsula Mayors and mailed on March 17, 2021.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Signed_SB 10 Joint Letter.pdf
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15
16
Agenda Item No.: 5.C
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR
FEBRUARY 2021.
DATE:March 22, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
0221 - Rolling Hills Tonnage.pdf
17
Franchise?Y
Mth/Yr Overall Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
Jan-21 Trash 235.42 36.03 199.39 15.30%
Greenwaste 49.43 49.43 - 100.00%
Jan-21 Total 284.85 85.46 199.39 30.00%
Feb-21 Trash 206.11 18.38 187.73 8.92%
Greenwaste 62.07 62.07 - 100.00%
Feb-21 Total 268.18 80.45 187.73 30.00%
Grand Total 553.03 165.91 387.12 30.00%
165.91
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2021
Contract Requires 30% Household -
Page 1 of 2
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Agenda Item No.: 6.A
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
ZONING CASE NO 20-10: VARIANCE REQUEST FOR: 1)
ENCROACHMENT INTO THE FRONT AND REAR YARD SETBACKS
FOR THE PROPOSED 1,021 SQUARE FOOT RESIDENTIAL ADDITION,
TWO-CAR GARAGE, SWIMMING POOL WITH SPA, AND PATIO
DECK; 2) TOTAL LOT COVERAGE EXCEEDANCE; AND 3)
EXEMPTION FROM THE STABLE AND CORRAL REQUIREMENTS;
AND SITE PLAN REVIEW FOR: 1) EXCEEDING THE 999 SQUARE-
FOOT MAXIMUM ADDITION ALLOWED BY RIGHT AND 2)
REMOVING AND REPLACING EXISTING 5 FOOT HIGH WALL WITH
THE SAME HEIGHT WALL IN THE SAME LOCATION LOCATED AT 3
OPEN BRAND ROAD, ROLLING HILLS, CA (ROSA).
DATE:March 22, 2021
BACKGROUND:
On February 16, 2021, the Planning Commission unanimously approved the proposed project: 1,021
square-foot residential and two-car garage addition, new swimming pool with spa, new patio deck, lot
coverage exceedance, exemption from the stable and corral requirements, and removal and replacement
of a five-foot high wall located behind the existing residence. The proposed project is exempt from
CEQA. No appeal was filed against the project.
DISCUSSION:
The property is zoned RAS-1 and has a net lot area of 19,569 square feet. The lot is currently developed
with a 2,373 square-foot single family residence and a 586 square-foot attached two-car garage. There
are two existing building pads on site with an eight-foot difference in elevation. The existing residence
and garage are located on the lower pad (12,542 square feet) towards the front portion of the property
and the secondary building pad (2,934 square feet) is on the upper, rear level of the property adjacent to
hillside. The secondary building pad is an open lawn area currently reserved for future equestrian
19
use.The lot's size, easements and existing topography restrict the location of any proposed
improvements on site.
MUNICIPAL CODE COMPLIANCE
Encroachment into the required setbacks
The proposed 1,021 square-foot addition encroaches into the required 50-foot front yard setback. The
proposed addition encroaches into the required setback by 13.5 feet. The existing residence currently
encroaches 12 feet into the required front yard setback. The additional 1.5 feet encroachment into the
front yard is not noticeable due to the multiple offsets of the building facade and multiple roof pitches
of the building. The proposed addition has also been sited to parallel the existing disturbed topography
of the hillside and thus, minimizing grading to the required parking turnaround radius. The swimming
pool and spa located on the secondary pad encroach into the rear yard setback. There is no other
feasible location for the proposed use due to the shallowness of the lot and the hillside behind it. In
addition, the site is surrounded by easements which further restrict the buildable area of the lot.
Encroaching into the setbacks is the only way the owner can build the proposed project with the least
impact to the existing topography.
Exceeds maximum lot coverage
The subject lot is one of the smaller lots in the City of Rolling Hills with a net area of 19,569 square
feet. It is further constrained by the adjacent hillside, adjacent streets along the front and rear of the
property and easements on both sides. The proposed project increases the total lot coverage to 49.9%
which exceeds the maximum allowable lot coverage by almost 15%. The maximum 20% structural
coverage is also exceeded by 3%. As mentioned earlier, the net lot area of the site is 19,569 square feet
and has a total building pad of 15,485 square feet. The total proposed vertical and horizontal structure
coverage, less detached outdoor kitchen which is less than 120 square feet, is 4,470 square feet. The
limited buildable area makes it difficult to avoid exceeding the maximum allowable lot coverage and
thus, requires relief from the code in order to develop the site with the proposed project.
Waive stable (450SF) and corral (550 SF) requirements
The applicant is requesting a waiver from the requirements to allocate space for future stable and
corral.The buildable and accessible areas of the site are limited due to its small size, adjacency to the
hillside and surrounding easements. The applicant is requesting relief to allocate 1,000 SF of space for
future equestrian use, which is currently located on the secondary building pad, for the proposed
swimming pool/spa and patio deck addition. The secondary pad is also less than 35 feet from the
residence which is the minimum distance required between the house and stable. Waiving the
equestrian use requirements would allow the applicant to enjoy the same amenities enjoyed by other
residents in the community.
Exceeds the 999 square foot limit for additions
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The applicant is proposing to add 1,021 square feet to the existing 2,373 square-foot existing
residence.This would add two bedrooms, family room, laundry room and a new bathroom making the
total house size 3,394 square feet. An attached 489 square-foot garage is also replacing a previously
attached 586 square-foot garage. The proposed addition maintains the neighborhood character and is
similar in scale as the surrounding residences. It poses no adverse impact to the community.
Removal and replacement of a five-foot high retaining wall
The applicant is proposing to remove a five-foot high retaining wall and replace it with the same height
wall in the same location. The majority of the retaining wall will be screened by existing residence and
proposed addition. The wall will taper down close to the ground as it becomes visible from behind the
structure.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Development_Proposal_Table.pdf
Supplemental_Resolution_2021-02.pdf
C-SITE PLAN_3 OpenBrand[B]_10.21.20.pdf
Rosa_Arch Plan Set_2-16-21.pdf
21
Site Plan Review and
Variance EXISTING PROPOSED TOTAL
RA-S-1 Zone Setbacks
Front: 50 ft. from front easement
line
Side: 20 ft. from side property
line
Rear: 50 ft. from rear easement
line
SINGLE FAMILY
RESIDENCE, 2-CAR
GARAGE
DEMOLITION OF 2-CAR
GARAGE AND 117 SF
EXISTING RESIDENCE,
NEW 1,134 SF ADDITION,
489 SF 2-CAR GARAGE,
POOL WITH SPA AND
PATIO
Net Lot Area 19, 569 SF 0 SF 19,569 SF
Residence 2,373 SF 1,021 SF 3,394 SF
Garage 586 SF -97 SF 489 SF
Swimming Pool/Spa 0 SF 510 SF 510 SF
Pool Equipment 0 SF 48 SF 48 SF
Guest House 0 SF 0 SF 0 SF
Cabana 0 SF 0 SF 0 SF
Stable 0 SF 0 SF 0 SF
Recreation Court 0 SF 0 SF 0 SF
Attached Covered Porches,
Entryway, Porte Cochere,
Breezeways
29 SF 0 SF 29 SF
Attached Trellis 0 SF 0 SF 0 SF
Detached Structures: Outdoor
Kitchen 70 SF 0 SF 70 SF
Water Features 0 SF 0 SF 0 SF
Service Yard 257 SF -257 SF 0 SF
Basement Area 0 SF 0 SF 0 SF
Total Structure Area 3,315 SF 1,225 SF 4,540 SF
Structural Coverage 16.9%6.3%23.2%
Total Structures Excluding: up to
5 legal and up to 800 SF detached
structures that are not higher than
12 ft (no more than 120 SF per
structure per deduction, except
for trellis)
3,245 1,225 SF 4,470 SF
Structural Coverage
(20% maximum)16.6%6.3%22.9%
Grading (balanced on site)Unknown 28 cubic yards 28 cubic yards
Total Lot Coverage
(35% maximum)
40.3%9.5%49.9%
Building Pad Coverage
(30%maximum)
25.9 %5.3%29%
Disturbed Area
(40% maximum)
97.3%0%97.3%
Stable min. 450 S.F. & Corral min.
550 S.F.
0 SF 0 SF 0 SF
Retaining/Garden Wall Maximum 5 ft high Remove/replace high 5 ft high Max 5 ft high
Roadway Access Existing driveway approach No change No change
Views No impact No impact No impact
22
1 Resolution 2021-02
3 Open Brand Road (Rosa)
RESOLUTION NO. 2021-02
A RESOLUTION APPROVING VARIANCES FOR 1)
ENCROACHMENT INTO THE FRONT YARD SETBACK FOR
THE PROPOSED 1,021 SQUARE FOOT RESIDENTIAL ADDITION
AND TWO-CAR GARAGE; 2) ENCROACHMENT INTO THE
REAR YARD SETBACK FOR THE POOL WITH SPA AND PATIO;
3) EXCEEDING TOTAL LOT COVERAGE; AND 4) EXEMPTION
FROM THE STABLE AND CORRAL REQUIREMENTS; AND SITE
PLAN REVIEW FOR 1) AN ADDITION IN EXCESS OF 999
SQUARE-FEET AND 2) REMOVING AND REPLACING
EXISTING 5 FOOT-HIGH WALL WITH THE SAME HEIGHT
WALL IN THE SAME LOCATION LOCATED AT 3 OPEN BRAND
ROAD, ROLLING HILLS, CA (ROSA).
THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND,
RESOLVE AND ORDER AS FOLLOWS:
Section 1. An application was duly filed by Mr. Michael and Mrs. Ashley Rosa requesting Variances
for 1) encroachment into the front yard setback for the proposed 1,021 square foot residential addition and
two-car garage; 2) encroachment into the rear yard setback for the pool with spa and patio; 3) exceeding
total lot coverage; and 4) exemption from the stable and corral requirements; and Site Plan Review for 1) an
addition in excess of 999 square-feet and 2) removing and replacing existing 5 foot-high wall with the same
height wall in the same location located at 3 Open Brand Road.
Section 2. The Planning Commission conducted duly noticed public hearings to consider the
application on February 16, 2021 including a morning field trip and an evening meeting. The applicants and
residents within 1,000 feet of the subject property were notified of the public hearings in writing by first class mail.
Evidence was heard and presented from all persons interested in affecting said proposal and from members of
the City staff. The Planning Commission has reviewed, analyzed, and studied said proposal.
Section 3. The property is zoned RAS-1 and has a net lot area of 19,569 square feet. The lot is
currently developed with a 2,373 square-foot single family residence and a 586 square-foot attached two-car
garage. There are two existing building pads on site with an eight-foot difference in elevations. The existing
residence and garage are located on the lower pad (12,542 square feet) towards the front portion of the
property and the secondary building pad (2,934 square feet) is on the upper, rear level of the property adjacent
to a hillside.
Section 4. This project is determined to be categorically exempt from CEQA pursuant to Section
15301 (Existing Facilities) because it involves minor alteration of or addition to an existing private structure.
The project consists partial demolition of a portion of the house and two-car attached garage and addition of
1,134 square foot addition to the house, 489 square-foot attached two car garage, a new pool with spa, patio
and retaining wall replacement.
Section 5. Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code permit
approval of a Variance granting relief from the standards and requirements of the Zoning Ordinance when
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3 Open Brand Road (Rosa)
exceptional or extraordinary circumstances applicable to the property prevent the owner from making use
of a parcel of property to the same extent enjoyed by similar properties in the same vicinity or zone. In
proposing to encroach into the front setback for the house and garage addition and into the rear setback for
the pool and spa addition, exceeding the lot coverage and exemption from providing equestrian facilities,
Variances are required to grant relief from Section 17.16.110, 17.16.130, 17.16.070 and Section 17.18.020
of the Zoning Ordinance.
With respect to the aforementioned request for a Variance from Zoning Ordinance, the Planning
Commission finds as follows:
A. That there are exceptional or extraordinary circumstances or conditions applicable to the
property that do not apply generally to other properties in the same vicinity and zone in that the property is
less than one acre, the front and rear property lines are bordered by streets and the sides are bordered by
RHCA easements and a portion of the parcel is hillside. The lot size and the road easement in front of the
property make it difficult to comply with the City’s development standards. The shallow building pad does
not allow adequate space to accommodate the proposed house and garage addition. The rear setback is also
bordered by an adjacent street easement that makes it difficult to avoid encroaching into the rear setback.
The pad is elevated and the flat surface is limited making it difficult to build the pool in a different location.
The buildable pad is approximately 12,000 SF which makes the results in a much larger coverage ratio
unlike other lots of similar size but with a flatter topography. The size and existing topography of the site
make it difficult to accommodate the required 1,000 SF area for equestrian use. Equestrian use is also not
allowed within 35 feet of the existing residence; the secondary pad is less than 35 feet away from the
existing residential structure;
B. That such variance is necessary for the preservation and enjoyment of substantial property
rights possessed by other properties in the same vicinity and zone but which is denied the property in
question due to the limited size and existing topography that make it difficult to comply with the City of
Rolling Hills Municipal Code development standards. The shallowness of the lot and eight-foot difference
in pad elevation make it difficult for the applicants to add to their residence without requesting for relief
from the development standards for the front setback requirements. The 50-foot setback requirement in the
rear yard makes it difficult to avoid encroaching into the rear yard setback because the pool pad is already
at the proposed edge of the secondary pad. Expanding the pad would require additional grading and it would
encroach into the required emergency access around the house. Unlike most parcels in the City, the subject
lot has very limited buildable area. The limited buildable area creates a hardship for the applicant that most
parcels in the City do not encounter. The request to waive the required equestrian use would allow the
applicant the same amenities others in the community enjoy because it would allow them the adequate
space to construct the proposed pool, spa and deck.
C. That the granting of such variance will not be materially detrimental to the public welfare
or injurious to properties or improvements in the vicinity in that the proposed development will comply
with the required building, will not have adverse visual impact to adjacent properties and is in keeping of
the character of the community. The proposed encroachment of the addition and the pool, spa and deck into
the required yards will not cause visual impacts to the adjacent neighbors. There will be adequate space for
access to the surrounding residences and easements. The lot coverage will not occur on disturbed portions
of the parcel. The exemption request for the stable will prevent additional structures from encroaching into
the required setback and limit further disturbance into the hillside;
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3 Resolution 2021-02
3 Open Brand Road (Rosa)
D. That in granting the variance, the spirit and intent of this title will be observed in that the
proposed development does not prevent anyone from enjoying their property rights, the improvements are
visually harmonious and in scale with adjacent residential development. The proposed addition maintains
the character of the existing neighborhood. The proposed pool, spa and deck are enjoyed by numerous
residents in the City. Exceeding the lot coverage will not have any impacts to the adjacent neighbors in that
no additional disturbance to the lot is proposed. The exemption from the stable/corral requirements will
have no adverse impacts to the adjacent properties;
E. That the variance does not grant special privilege to the applicant in the proposed addition
is in character and in scale with existing residential development and will enjoy the same amenities enjoyed
by other residents in the community. The proposed house addition, pool and deck will not have any adverse
impact to the character of the neighborhood. The proposed additions are harmonious with the existing land
use. Exceeding the lot coverage and waiving the requirements for stable/corral would allow the applicants
the same amenities enjoyed by their neighbors and other residents in the community;
F. That the variance is consistent with the portions of the County of Los Angeles Hazardous
Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. The proposed
location of the project will not be sited near hazardous waste facilities and is surrounded by residential land
use; and
G. That the variance request is consistent with the general plan of the City of Rolling Hills in
that the applicant will enjoy the same rights that residents in the community enjoy, the proposed
improvements are in character and scale as the existing neighborhood, it preserves the rural character of the
City even with the elimination of the equestrian use. The proposed project maintains the existing land use.
The encroachment into the front and rear setback will allow the applicants to enjoy their property to the
fullest extent feasible. The proposed lot coverage will not cause any further land disturbance, change
topography or drainage. The proposed size of the addition maintains the rural character of the community.
The exemption from the stable/corral requirement will allow for the construction of a pool, spa and deck
amenities that are commonly enjoyed by most residents in the City.
Section 6. Sections 17.46.010 through 17.46.050 of the Rolling Hills Municipal Code require Site
Plan Review for a project that proposes development that exceeds a 999 square foot addition and includes a
wall over 3 feet high under Section 17.46.020(A)(3) and 17.16.190(F) of the Zoning Ordinance.
With respect to the aforementioned request for Site Plan Review, the Planning Commission finds as
follows:
A. The project complies with and is consistent with the goals and policies of the general plan
and all requirements of the zoning ordinance in that the proposed addition is sensitive to the surrounding
uses and will not cause adverse impact on views or harm to surrounding residences. The proposed addition
maintains the existing scale and character of the neighborhood. The proposed wall will be screened by the
proposed development and will hardly be visible from public views;
B. The project substantially preserves the natural and undeveloped state of the lot by minimizing
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4 Resolution 2021-02
3 Open Brand Road (Rosa)
building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot
coverage permitted depends upon the existing buildable area of the lot.
The proposed development is in located on a parcel less than one acre in size, surrounded by road
and trail easements and a hillside to its rear. Although a variance from the lot coverage requirements is
granted, the proposed addition is still well screened from adjacent neighbors. The addition matches the scale
of the adjacent residences in the area. The maximum height of the proposed development is lower than the
highest roof ridge of the existing structure. The proposed wall will be screened by the higher pad and the
proposed addition;
C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding
residences. The proposed improvements are of similar scale of existing houses in the neighborhood and the
proposed roof ridge will not break the existing height envelope of the highest ridge of the house. The house
is setback from the street 36.5’. The house blends in with current house in that the walls are well articulated
and roof has multiple pitches;
D. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature trees, drainage
courses and land forms (such as hillsides and knolls). The site is developed with single family residence
with two-car garage and landscaped throughout the entire site. The proposed addition will not further
increase disturbance of the site and the grading is limited to 28 cubic yards which is exempt from Site Plan
Review. The proposed addition is setback from the street and built as close the the middle of the propoert
as possible. The wall will hardly be seen from the road in front of the house and behind the house;
E. Grading has been designed to follow natural contours of the site and to minimize the amount
of grading required to create the building area. The grading proposed is limited to the driveway turnaround
radius requirements and the proposed cut and fill will be balanced on site. The proposed grading is limited
in that the proposed addition and wall will be built on an existing pad;
F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such
flow is redirected into an existing drainage course. The proposed excavation for the pool will occur on a flat
surface previously disturbed to create a flat lawn. The proposed pool will not have any impacts on drainage.
The proposed addition and wall will built on an existing flat pad and will cause no additional disturbance to
the land;
G. The project preserves surrounding native vegetation and mature trees and supplements these
elements with drought-tolerant landscaping which is compatible with and enhances the rural character of
the community, and landscaping provides a buffer or transition area between private and public areas. The
proposed house addition and wall will be constructed on previously disturbed lot and the only landscaping
that will be affected is the existing sod where the pool and spa will be located. ;
H. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles in that the project will not encroach into trail or road easements. The proposed
addition and wall will be setback from adjacent easements and will not impede safe movement of
pedestrians or vehicles; and
I. The project conforms to the requirements of the California Environmental Quality Act. The
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3 Open Brand Road (Rosa)
proposed addition and wall will not create any adverse impacts to the environment.
Section 7. Based upon the foregoing findings, the Planning Commission hereby approves the
requests in Zoning Case No. 20-10 for Variances for 1) encroachment into the front yard setback for the
proposed 1,021 square foot residential addition and two-car garage; 2) encroachment into the rear yard
setback for the pool with spa and patio; 3) exceeding total lot coverage; and 4) exemption from the
stable and corral requirements; and Site Plan Review for 1) an addition in excess of 999 square-feet and
2) removing and replacing existing 5 foot-high wall with the same height wall in the same location,
subject to the following conditions:
A. This approval shall expire within two years from the effective date of approval if
construction pursuant to this approval has not commenced within that time period, as required by Sections
17.38.070 and 17.46.080 of the Rolling Hills Municipal Code, or the approval granted is otherwise
extended pursuant to the requirements of this section.
B. If any condition of this resolution is violated, the entitlement granted by this resolution
shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice
from the City, all construction work being performed on the subject property shall immediately cease,
other than work determined by the City Manager or his/her designee required to cure the violation.
The suspension and stop work order will be lifted once the Applicant cures the violation to the
satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City
Manager or his/her designee’s determination that a violation exists or disputes how the violation must be
cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at
the next regular meeting of the City Council for which the agenda has not yet been posted, the Applicant
shall be provided written notice of the hearing. The stop work order shall remain in effect during the
pendency of the hearing. The City Council shall make a determination as to whether a violation of this
Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by
the time of the hearing, the Council will lift the suspension and the stop work order. If the Council
determines that a violation has occurred and has not yet been cured, the Council shall provide the
Applicant with a deadline to cure the violation; no construction work shall be performed on the property
until and unless the violation is cured by the deadline, other than work designated by the Council to
accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the
deadline at the Applicant’s request or schedule a hearing for the revocation of the entitlements granted
by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC).
C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, LA
County Building Code and of the zone in which the subject property is located must be complied with
unless otherwise set forth in the Permit, or shown otherwise on an approved plan.
D. The lot shall be developed and maintained in substantial conformance with the site plan
on file dated January 14, 2021 except as otherwise provided in these conditions.
E. Prior to submittal of final working drawings to the Building and Safety Department for
issuance of building permits, the plans for the project shall be submitted to City staff for verification that
the final plans are in compliance with the plans approved by the Planning Commission.
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6 Resolution 2021-02
3 Open Brand Road (Rosa)
F. The working drawings submitted to the Department of Building and Safety for plan check
review must conform to the development plan approved with this application. A copy of the conditions
of this Resolution shall be printed on plans approved when a building permit is issued and a copy of such
approved plans, including conditions of approval, shall be available on the building site at all times.
G. A licensed professional preparing construction plans for this project for Building
Department review shall execute a Certificate affirming that the plans conform in all respects to this
Resolution approving this project and including conformance with all of the conditions set forth therein
and the City’s Building Code and Zoning Ordinance.
Further, the person obtaining a building permit for this project shall execute a Certificate of Construction
stating that the project will be constructed according to this Resolution and any plans approved therewith.
H. Structural lot coverage shall not exceed 4,540 square feet, or 23.2% (with allowable
deductions). Total lot coverage shall not exceed 49.9% or 9,764 square feet.
I. The disturbed area of the lot shall not exceed 97.3% (of net lot area). No further
disturbance is proposed.
J. A minimum of four-foot level path and/or walkway, which does not have to be paved, shall
be provided along the rear of the home, to allow passage around the home. A retaining wall is permitted
with a maximum height of 5 feet.
K. Any proposed modification shall be presented to the Planning and Community Services
Director to determine whether the proposed modifications are considered minor modifications to be
processed by such director or whether the proposed modifications are considered major modifications to
be processed by the Planning Commission.
L. During construction, conformance with the air quality management district requirements,
stormwater pollution prevention practices, county and local ordinances and engineering practices so that
people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors shall be
required.
M. During and after construction, all parking shall take place on the project site. During
construction, to maximum extent feasible, employees of the contractor shall car- pool into the City.
N. During construction, the property owners shall be required to schedule and regulate
construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday
through Saturday only, when construction and mechanical equipment noise is permitted, so as not to
interfere with the quiet residential environment of the City of Rolling Hills.
O. The property owners shall be required to conform with the Regional Water Quality Control
Board and County Public Works Department Best Management Practices (BMP’s) requirements related
to solid waste, drainage and storm water management.
P. During construction, all parking shall take place on the project site and, if necessary, any
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overflow parking shall take place within nearby unimproved roadway easement adjacent to subject site.
There shall be no blocking of adjacent driveways or of the roadway easement for passage of pedestrians
and equestrians. During construction a flagmen shall be present to direct traffic when it is anticipated that
a lane may be impeded.
Q. A minimum of 65% of the construction material spoils shall be recycled and diverted. The
hauler shall secure a “Construction and Demolition Permit” from the City of Rolling Hills, and provide
the required documentation. The permit shall be pulled prior to issuance of the final Planning Approval.
R. The contractor shall not use tools that could produce a spark, including for clearing and
grubbing, during red flag warning conditions. Weather conditions can be found at:
http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole
responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions.
Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall
have readily available fire distinguisher.
S. Prior to finaling of the project, ”as constructed” plans, electronic copy and certifications
shall be provided to the Planning Department and the Building Department to ascertain that the completed
project is in compliance with the approved plans. In addition, any modifications made to the project during
construction, shall be depicted “as built/as graded”.
T. Until the applicants execute an Affidavit of Acceptance of all conditions of this approval,
the approvals shall not be effective. Such affidavit shall be recorded together with the resolution.
PASSED, APPROVED AND ADOPTED THIS 16th DAY OF FEBRUARY, 2021.
BRAD CHELF, CHAIRMAN
ATTEST:
CITY CLERK
Any action challenging the final decision of the City made as a result of the public hearing on this
application must be filed within the time limits set forth in section 17.54.070 of the Rolling Hills
Municipal Code and Code of Civil Procedure Section 1094.6.
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8 Resolution 2021-02
3 Open Brand Road (Rosa)
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 2021-02 entitled:
A RESOLUTION APPROVING VARIANCE REQUEST FOR 1) ENCROACHMENT INTO
THE FRONT AND REAR YARD SETBACKS FOR THE PROPOSED 1,021 SQUARE
FOOT RESIDENTIAL ADDITION, TWO-CAR GARAGE, POOL WITH SPA, AND
PATIO; 2) EXCEEDING TOTAL LOT COVERAGE; AND 3) EXEMPTION FROM THE
STABLE AND CORRAL REQUIREMENTS; AND SITE PLAN REVIEW FOR 1)
EXCEEDING THE 999 SQUARE-FOOT MAXIMUM ADDITION ALLOWED BY RIGHT
AND 2) REMOVING AND REPLACING EXISTING 5 FOOT HIGH WALL WITH THE
SAME HEIGHT WALL IN THE SAME LOCATION LOCATED AT 3 OPEN BRAND
ROAD, ROLLING HILLS, CA (ROSA).
was approved and adopted at a regular meeting of the Planning Commission on February 16, 2021
by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
and in compliance with the laws of California was posted at the following: Administrative
Offices.
CITY CLERK
30
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boltonengineering.com | 310.325.5580C0.0202040203 OPEN BRAND ROADROLLING HILLS CA 90274OVERALL SITE PLANSCALE: 1" = 20'VICINITY MAP SCALE: 1" = 500'INDEX OF SHEETS:C0.0OVERALL SITE PLANC0.1EXISTING SITE CONDITIONSC1.0PROPOSED ADDITION SITE PLANC1.1SITE SECTIONSC2.0COLOR SITE MAPVICINITY MAP ADDRESSESLEGENDACRONYMS31
PROPERTY LINEEASEMENTSETBACKEXISTING STRUCTUREEXISTING RETAINING WALLEXISTING MAJOR CONTOUREXISTING MINOR CONTOURBWBOTTOM OF WALL(E)EXISTINGEGEXISTING GRADEEPEDGE OF PADFFFINISHED FLOORFGFINISHED GRADEEASTFIELDDRIVEOPEN BRAND ROAD1-STORY HOUSEPORTION LOT 116RECORD OF SURVEY58/ 6-10LOT 117RECORD OF SURVEY 58-7, PG 2PORTION OF LOT 116RECORD OF SURVEY58/6-10ENGINEERING CORP.
boltonengineering.com | 310.325.5580C0.110102010ENLARGED SITE PLAN: EXISTING CONDITIONSSCALE: 1" = 10'LEGENDACRONYMS32
PROPERTY LINEEASEMENTSETBACKLIMIT OF GRADINGEXISTING STRUCTUREPROPOSED ADDITIONPROPOSED POOLEXISTING CONCRETEPROPOSED CONCRETEPROPOSED RETAINING WALLEXISTING MAJOR CONTOUREXISTING MINOR CONTOURFUTURE MAJOR CONTOURFUTURE MINOR CONTOURBWBOTTOM OF WALL(E)EXISTINGEGEXISTING GRADEEPEDGE OF PADFFFINISHED FLOORFGFINISHED GRADEFSFINISHED SURFACE(P) PROPOSEDSFSQUARE FEETTWTOP OF WALLWLWATER LEVEL1-STORY HOUSEPORTION LOT 116RECORD OF SURVEY58/ 6-10LOT 117RECORD OF SURVEY 58-7, PG 2PORTION OF LOT 116RECORD OF SURVEY58/6-101-STORY HOUSEPORTION LOT 116RECORD OF SURVEY58/ 6-10LOT 117RECORD OF SURVEY 58-7, PG 2PORTION OF LOT 116RECORD OF SURVEY58/6-10A
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boltonengineering.com | 310.325.5580C0.110102010ENLARGED SITE PLAN: EXISTING CONDITIONSSCALE: 1" = 10'LEGENDACRONYMS33
PROPERTY LINEEASEMENTSETBACKLIMIT OF GRADINGEXISTING STRUCTUREPROPOSED ADDITIONPROPOSED POOLEXISTING CONCRETEPROPOSED CONCRETEPROPOSED RETAINING WALLEXISTING MAJOR CONTOUREXISTING MINOR CONTOURFUTURE MAJOR CONTOURFUTURE MINOR CONTOURBWBOTTOM OF WALL(E)EXISTINGEGEXISTING GRADEEPEDGE OF PADFFFINISHED FLOORFGFINISHED GRADEFSFINISHED SURFACE(P) PROPOSEDSFSQUARE FEETTWTOP OF WALLWLWATER LEVELENGINEERING CORP.
boltonengineering.com | 310.325.5580C1.1SECTION A-A: POOL AREASCALE: 1" = 5'LEGENDACRONYMS34
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Suite 208
ALTERATIONADDITION &
ROSA RESIDENCE
3 OPEN BRAND ROAD
ROLLING HILLS, CA.
Architect
22393 Hawthorne Blvd.
Torrance, CA. 90505
310-325-6607
TIMOTHY S. RACISZ
SHEET OF
SHEET NUMBER
October 22, 2020
JOB NO.:20-151
BUILDING AREAS
ROOFED AREAS EXISTING PROPOSED
RESIDENCE 2,373 sq.ft. 3,395 sq.ft.
GARAGE 586 sq.ft. 489 sq.ft.
__________________________________________________
TOTAL ENCLOSED AREA 2,959 sq.ft. 3,884 sq.ft.
PLOT PLAN
SCALE: 3/32"=1'-0"
SCOPE OF WORK/NATURE OF PROJECT
THE 2-CAR GARAGE AND A PORTION OF THE HOUSE WILL BE DEMOLISHED.
A NEW ADDITION TO THE HOUSE WITH NEW 2-CAR GARAGE WILL BE
CONSTRUCTED. THE NEW GARAGE AND ADDITION REQUIRE A VARIANCE FOR
CONSTRUCTION IN THE FRONT SETBACK.
AN EXISTING 5-FOOT HIGH RETAINING WALL AT THE EXISTING GARAGE WILL
BE REMOVED AND REPLACED WITH A NEW 5-FOOT HIGH RETAINING WALL.
A VARIANCE IS REQUIRED.
A NEW POOL AND SPA WILL BE CONSTRUCTED ON AN EXISTIING PAD IN THE
REAR SETBACK THAT IS CURRENTLY A SET-ASIDE AREA FOR FUTURE
EQUESTRIAN USE. A VARIANCE IS REQUIRED FOR CONSTRUCTION IN THE
REAR SETBACK AND CONSTRUCTION IN TH EEQUESTRIAN SET-ASDE AREA.
PROJECT INFORMATION
OWNER/APPLICANT
MICHAEL AND ASHLEY ROSA
3 OPEN BRAND ROAD
ROLLING HILLS, CA 90274
ARCHITECT _____
TIMOTHY RACISZ
22939 HAWTHORNE BLVD, SUITE 208
TORRANCE, CA 90505 310-325-6607
CIVIL ENGINEER
BOLTON ENGINEERING CORP.
DAN BOLTON
25834 NARBONNE AVE. SUITE 210
LOMITA, CA 90717
PROJECT LOCATION _______________________________________________
PROJECT ADDRESS:3 OPEN BRAND ROAD
ROLLING HILLS, CA 90274
APN:7567-004-034
BUILDING CODE INFORMATION
TYPE OF CONSTRUCTION V-B
OCCUPANCY R-3, U
ALL WORK SHALL CONFORM TO THE 2019 EDITIONS OF CALIFORNIA BUILDING
CODE (CBC), CALIFORNIA MECHANICAL CODE (CMC), CALIFORNIA PLUMBING
CODE (CPC), AND CALIFORNIA ELECTRICAL CODE (CEC) & CITY/COUNTY
ODRINANCE, AND THE 2019 CALIFORNIA ENERGY STANDARDS.
BUILDING AREAS THIS PERMIT
DEMOLITION AREAS
RESIDENCE HABITABLE AREA 117 Sq.Ft.
GARAGE 586 Sq.Ft.
NEW CONSTRUCTION AREAS _______________________________
RESIDENCE HABITABLE AREA 1,134 Sq.Ft.
GARAGE 489 Sq.Ft.
CALCULATION OF LOT COVERAGE
STRUCTURES EXISTING PROPOSED TOTAL
_________________________________________________________________________________
GROSS LOT AREA 33,855 0 33,855
NET LOT AREA 19,569 0 19,569
_________________________________________________________________________________
STRUCTURAL COVERAGE
_________________________________________________________________________________
RESIDENCE 2,373 1,021 3,394
GARAGE 586 -97 489
SWIMMING POOL/SPA 0 510 510
POOL EQUIPMENT 0 48 48
GUEST HOUSE 0 0
CABANA 0 0
STABLE 0 0
RECREATION COURT 0 0
ATTACHED COVERED PORCHES 29 0 29
ENTRYWAY/PORTE COCHERE 0 0
ATTACHED TRELLISES 0 0
DETACHED STRUCTURES
TRELLIS 0 0
GAZEBO 0 0
OUTDOOR KITCHEN 70 0 70
ROOFED SERVICE YARD 257 -257
OTHER 0 0
BASEMENT AREA 0 0
_________________________________________________________________________________
TOTAL STRUCTURES 3,315 1,225 4,540
% STRUCTURAL COVERAGE 16.9%6.3%23.2%
_________________________________________________________________________________
TOTAL STRUCTURES
Excluding up to 5 & up to
800 Sq.Ft. that are not higher than 10 Ft.
(70 Sq.Ft.)3,245 1,225 4,470
% STRUCTURAL COVERAGE 16.6%6.3%22.8%
_________________________________________________________________________________
FLATWORK COVERAGE
_________________________________________________________________________________
PRIMARY DRIVEWAYS 1,955 -585 1,370
PAVED WALKS AND PATIO AREAS
FRONT PATIO 275 -35 240
REAR PATIO 1,225 246 1,471
SERVICE YARD 0 161 161
FRONT & SIDE WALKWAYS 1,190 -100 1,090
POOL DECKING 0 955 955
_________________________________________________________________________________
TOTAL FLATWORK 4,645 642 5,287
% TOTAL FLATWORK COVERAGE 23.7%3.3%27.0%
_________________________________________________________________________________
TOTAL STRUCTURAL &
FLATWORK COVERAGE 7,960 1,867 9,827
% TOTAL COVERAGE 40.7%9.5%50.2%
_________________________________________________________________________________
TOTAL STRUCTURAL &
FLATWORK COVERAGE
Excluding allowance for up
5 structures up to 800 Sq.Ft. (70 Sq.Ft.)7,890 1,867 9,757
% TOTAL COVERAGE 40.3%9.5%49.9%
_________________________________________________________________________________
GRADING AND DISTURBED AREA
_________________________________________________________________________________
DISTURBED AREAS 19,044 0 19,044
% DISTURBED AREA 97.3%0.0%97.3%
GRADING QUANTITY
Cut at driveway (C.Y.)10 10
Fill (C.Y.)10 10
_________________________________________________________________________________
BUILDING PAD COVERAGE
_________________________________________________________________________________
PAD 1 - HOUSE PAD
BUILDING PAD AREA AND STRUCTURES
_________________________________________________________________________________
BUILDING PAD 1 12,542 0 12,542
_________________________________________________________________________________
RESIDENCE 2,373 1,021 3,394
GARAGE 586 -97 489
SERVICE YARD 257 -257
ATTACHED COVERED PORCHES 29 0 29
DETACHED STRUCTURES 70 0 70
Not including allowed deductions
OTHER 0 0
_________________________________________________________________________________
TOTAL STRUCTURES ON PAD 1 3,315 667 3,982
% BUILDING PAD COVERAGE 26.4%5.3%31.7%
TOTAL STRUCTURES ON PAD 1
Not including allowed deductions -70 0 -70
3,245 667 3,912
% BUILDING PAD COVERAGE 25.9%5.3%31.2%
_________________________________________________________________________________
BUILDING PAD COVERAGE
_________________________________________________________________________________
PAD 2 UPPER PAD
BUILDING PAD AND STRUCTURES
_________________________________________________________________________________
BUILDING PAD 2 2,934 0 2,934
_________________________________________________________________________________
SWIMING POOL/SPA 0 510 510
POOL EQUIPMENT 0 48 48
OTHER 0 0
_________________________________________________________________________________
TOTAL STRUCTURES ON PAD 2 0 558 558
% BUILDING PAD COVERAGE 0.0%19.0%19.0%
A1.1
PLOT PLAN
DRAWING INDEX
CIVIL
C1 TOPOGRAPHIC SURVEY
ARCHITECTURAL
A1.1 PLOT PLAN/PROJECT INFORMATION
A1.2 PLOT PLAN
A2 DEMOLITION PLAN
A3 FLOOR PLAN & ROOF PLAN
A4 ELEVATIONS
36
O
P
E
N
B
R
A
N
D
R
O
A
D
(N) 2-Car Garage
(E)
1
-
S
T
O
R
Y
R
E
S
I
D
E
N
C
E
EXISTING
GARAGE
(N) LIVING AREA
SL
O
P
E
3
0
'
-
8
"NEW 3' MAX. HT. RETAINING WALL(E) ASPALTIC CONC.
DRIVEWAY
(N)
DRIVEWAY
TO MATCH
EXISTING
E
A
S
T
F
I
E
L
D
D
R
I
V
E
7'-0"6'-0"1
0
'
-
0
"
E
A
S
E
M
E
N
T
(E)
P
A
T
I
O
(E) 42" HIGH RETAINING
WALL TO REMAIN
(N) 3' HIGH RETAINING WALL TO
REPLACE EXISTING 3' HIGH
RETAINING WALL
50'-0"FRONT SETBACK38'-0"EXISTING SETBACK36'-6"PROPOSED SETBACKPR
O
P
E
R
T
Y
L
I
N
E
TH
R
E
E
R
A
I
L
F
E
N
C
E
ED
G
E
O
F
P
A
V
E
M
E
N
T
2
0
'
-
0
"
S
E
T
B
A
C
K
50'-0"REAR SETBACK20'-
0
"
SET
B
A
C
K
33'-
6
"
10'-
0
"EAS
E
M
E
N
T
PROPERTY LINEPROPERTY LINEP
R
O
P
E
R
T
Y
L
I
N
E
(N)
P
A
T
I
O
(N) CONC. WALK
(E) CONC. WALK
TO BE REMOVED
(E) CONC. WALK
TO REMAIN 6'-0"25'
105.9
E
G
104.8
3
E
G
105.80 EG107.79 EG105.77
E
G
103.95
E
G
1
0
4
.
6
1
E
G
1
0
5
.
2
7
E
G
1
0
4
.
1
6
E
G
107.
2
0
F
F
107.20 FF105.95 GF105.45 GF1
0
5
.
0
9
E
G
105.40 FS9
9
.
8
1
EG
105.8
0
F
S
(N) CONC.
PAVING
1
0
5
.
9
0
F
S
(N) CONC.
PAVING105.8
0
F
S
(N) 5' HIGH RETAINING WALL TO
REPLACE EXISTING 5' HIGH
RETAINING WALL
(E)
P
O
R
C
H
(N)
P
O
O
L
(N)
S
P
A
(N)
P
O
O
L
EQ
U
I
P
M
E
N
T
(E)
P
L
A
Y
S
E
T
(E)
O
U
T
D
O
O
R
KIT
C
H
E
N
(E)
L
A
W
N
(E) LAWN
(E) LAWN
(E) LAWN
(E) LAWN
REMOVE &
RPLACE EXISTING
CONCRETE PATIO
115.
0
F
S
(N)
B
R
I
C
K
CU
R
B
PL
A
N
T
A
R
E
A
(E)
B
R
I
C
K
W
A
L
L116.0
TW
1
1
6
.
0
TW
116.5 FS
(N)
P
A
T
I
O
115.
0
F
S 34'-0"31'-0"NEW LANDING @
EXST. PATIO
1
1
5
.
0
BW 115.0
TW
11
4
.08
EG/FS
113.71
EG/FS
114.75 FS
115.00 FS
1
1
5
.
0
F
S
AREA OF FILLSuite 208
ALTERATIONADDITION &
ROSA RESIDENCE
3 OPEN BRAND ROAD
ROLLING HILLS, CA.
Architect
22393 Hawthorne Blvd.
Torrance, CA. 90505
310-325-6607
TIMOTHY S. RACISZ
SHEET OF
SHEET NUMBER
October 22, 2020
JOB NO.:20-151
SCALE: 1/8"=1'-0"
PLOT PLAN A1.2
SITE PLAN
37
REMOVE EXISTING
FOUNDATION, FIXTURES,
FINISHES, WALLS, CEILING
& ROOF
REMOVE EXISTING CONC.
PATIO AS REQUIRED
REMOVE EXISTING CONC.
PATIO AS REQUIRED
REMOVE EXISTING
FOUNDATION, FIXTURES,
FINISHES, WALLS, CEILING
& ROOF
REMOVE EXISTING CONC.
PAVING, RETAINING WALL, GATES
& ROOF AT SERVICE YARD
REMOVE EXISTING
ASPHALTIC CONC.
DRIVEWAY AS REQUIRED
REMOVE EXISTING 5'-0" HIGH
CONC. BLOCK RETAINING WALL
REMOVE EXISTING 3'-0" HIGH
STONE MASONRY RETAINING
WALL
REMOVE EXISTING
FIXTURES & FINISHES
& WALLS
(E) WINDOW TO
REMAIN
(E) KITCHEN
TO REMAIN
REMOVE EXISTING
WALLS
EXISTING 3'-6" HIGH RETAINING
WALL TP REMAIN
DEMOLITION FLOOR PLAN
SCALE: 1/4"=1'-0"
Suite 208
ALTERATIONADDITION &
ROSA RESIDENCE
3 OPEN BRAND ROAD
ROLLING HILLS, CA.
Architect
22393 Hawthorne Blvd.
Torrance, CA. 90505
310-325-6607
TIMOTHY S. RACISZ
SHEET OF
SHEET NUMBER
October 22, 2020
JOB NO.:20-151
A2
DEMOLITION
FLOOR PLAN
38
8'-0" PLATE
10'-0" PLATE
SALVAGED CUPOLA
9'-0" PLATE9'-0" PLATE8'-0" PLATE
8'-0" PLATE
NEW CONCRETE SHAKE
ROOFING (TYP.)
5:125:12
5:125:125:125:125:128'-0"
P
L
A
T
E
NE
W
C
O
N
C
R
E
T
E
S
H
A
K
E
RO
O
F
I
N
G
A
T
E
X
I
S
T
I
N
G
R
O
O
F
(N) Family Room
13'-10" x 22'-8"
VAULT CLG.
(N) BEAM
14'-6"
38'-0"
60'-0"
6'-9"
BASE & UPPER
CABINET W/
SINK37'-11"NEW RETAINING WALL(E) DRIVEWAY
(N) Bedroom 1
(N) Bedroom 2
(N) Laundry
(N) Bath
(N) 2-Car Garage
21'-0" x 21'-6"
13'-5" x 13'-8"
9'-0" CLG.
14'-2" x 15'-2"
VAULT CLG.
5'-0" x 15'-2"
7'-10" x 11'-9"
9'-0" CLG.
NEW RETAINING WA
L
L
(N) Service Yard
(N) Hall
(N)
W
A
L
K
LINE OF EXISTING GARA
G
E
(N) Pwdr.UP 15"2'-10"16'-4"2'-10"9'-3"45'-6"11'-5"2'-11"2'-6"4'-0"5'-1"9'-6"4'-2"13'-5"22'-0"2'-6"15'-0"8'-6"22'-0"
4'-5"10'-7"
11'-8"3'-0"
2'-11"14'-8"5'-11"
22'-0"
1'-6"2'-6"TUB/SHWR
WC
WCLAV
LAV
LAV
W
DUPPER CABINETSCOUNTER TOPLINEN CABINETSLINE OF EXISTING GARA
G
E
2'-8" X 8'-0"2'-8" X 8'-0"3'-0" X 8'-0"2'-4" X 8'-0"2'-4" X 8'-0"3'-0" X 8'-0"3'-0" X 8'-0"9'-0" CLG.3'-0" X 8'-0"16'-0" X 8'-0"WOOD SECTIONAL ROLL-UP DOOR8'-0" X 8'-0"8'-0" X 8'-0"FF 105.62FF 105.95FF 107.20
(E)
K
i
t
c
h
e
n
(E)
L
i
v
i
n
g
R
o
o
m
(E)
S
t
u
d
y
REMOVE & REPLACE
CONCRETE PAVING
EXISTING
R
E
T
A
I
N
I
N
G
W
A
L
L
(E) Patio
(E)
P
a
t
i
o
8'-9"(N)
D
E
S
K
(N) BEAM(N) LANDING
& STEPS
(N) CONC.
STEPS
3'-0" X 6'-8"
SINGLE-LITE
DUTCH DOOR (2) 2'-8" X 6'-8" FRENC DOORSFF
1
0
7
.
2
0
Suite 208
ALTERATIONADDITION &
ROSA RESIDENCE
3 OPEN BRAND ROAD
ROLLING HILLS, CA.
Architect
22393 Hawthorne Blvd.
Torrance, CA. 90505
310-325-6607
TIMOTHY S. RACISZ
SHEET OF
SHEET NUMBER
October 22, 2020
JOB NO.:20-151
FLOOR PLAN
SCALE: 1/4"=1'-0"A3
FLOOR PLAN
ROOF PLAN
SCALE: 1/8"=1'-0"
ROOF PLAN
39
9'-0"PLATE
8'-0"PLATE
FNSH. FL. 107.20
PAINT FINISH VERTICAL
WOOD SIDING
BRICK VENEER TO MATCH
EXISTING 10'-0"PLATE8'-0"FNSH. FL. 107.20
PLATE
EXISTING RIDGE 121.75
16'-0"EXISTING RESIDENCE (NO CHANGE)
106.50 TOP OF CURB
105.40 GARAGE FLOOR
122.00 MAX. HT.8'-0"PLATE
PLATE
16'-8"9'-0"FNSH. FL. 107.20
PLATE
SALVAGED CUPOLA
CONC. SHAKE
ROOF (TYP.)
PAINT FINISH HORIZONTAL
WOOD SIDING
NEW RIDGE 121.75
12
5
12
5
PAINT FINISH VERTICAL
WOOD SIDING
PAINT FINISH EXPOSED
RAFTER TAILS TO MATCH
EXISTINGPAINT FINISH EXPOSED RAFTER
TAILS TO MATCH EXISTING
DECORATIVE WOOD
DETAIL TO MATCH
EXISTING
PAINT FINISH WOOD SECTIONAL
ROLL-UP GARAGE DOOR
FNSH. FL. 107.20
PLATE
8'-0"9'-0"PLATE
PLATE
10'-0"NEW ADDITIONEXISTING RESIDENCE
EXISTING RIDGE 121.75
12
5
12
5
8'-0"PLATE
105.40 GF
106.50 TOP OF CURB
107.20 FNSH. FL.
122.00 MAXIMUM RIDGE
16'-8"BRICK VENEER TO MATCH
EXISTING
DECORATIVE WOOD DETAIL
TO MATCH EXISTING
PAINT FINISH HORIZONTAL
WOOD SIDING
16'-8"9'-0"8'-0"PAINT FINISH VERTICAL
WOOD SIDING
PAINT FINISH EXPOSED
RAFTER TAILS TO MATCH
EXISTING
5
SALVAGED CUPOLA
105.40 GARAGE FLOOR
105.50 TOP OF CURB
107.20 FNSH. FL.
PLATE
PLATE
122.00 MAX. HT.
NEW ADDITION EXISTING RESIDENCE
CONC. SHAKE
ROOF (TYP.)
NEW CONC. SHAKE ROOF
AT EXISTING ROOF (TYP.)
EXISTING HORIZONTAL
WOOD SIDING
NEW RIDGE 121.75
12 12
5
NEW PAINT FINISH
HORIZONTAL WOOD
SIDING
EXISTING PAINT FINISH
HORIZONTAL WOOD
SIDING 16'-4"8'-0"FNSH. FL. 107.20
PLATE
EXISTING RIDGE 121.75
EXISTING VRTICAL
WOOD SIDING
EXISTING BRICK
VENEER
Suite 208
ALTERATIONADDITION &
ROSA RESIDENCE
3 OPEN BRAND ROAD
ROLLING HILLS, CA.
Architect
22393 Hawthorne Blvd.
Torrance, CA. 90505
310-325-6607
TIMOTHY S. RACISZ
SHEET OF
SHEET NUMBER
October 22, 2020
JOB NO.:20-151
NORTH (FRONT) ELEVATION
ADDITION WEST ELEVATION
SCALE: 1/4"=1'-0"
EAST ELEVATION
SCALE: 1/4"=1'-0"
SOUTH (REAR) ELEVATION
SCALE: 1/4"=1'-0"
SCALE: 1/4"=1'-0"
SCALE: 1/4"=1'-0"
WEST ELEVATION
A4
ELEVATIONS
40
Agenda Item No.: 7.A
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PROPOSED ASSESSMENT DISTRICT NO. 2021-1 (EASTFIELD DRIVE
UTILITY IMPROVEMENTS) PUBLIC HEARING AND BALLOT
TABULATION.
DATE:March 22, 2021
BACKGROUND:
Property owners along Eastfield Drive within the City submitted petitions requesting the formation of
an underground utility assessment district. NV5, the City’s Assessment Engineer, certified the petitions
for the proposed City of Rolling Hills Assessment District No. 2021-1 (Eastfield Drive Utility
Improvements) (“AD 2021-1”) and on January 25, 2021, the City Council adopted Resolution No. 1270,
declaring its intention to take proceedings to form AD 2021-1, and Resolution No. 1269, setting a
public hearing for March 22, 2021.
Each of the property owners within the proposed AD 2021-1 was mailed a ballot and notice of the
public hearing. The City Council is now requested to hold the public hearing, count the ballots and
determine if the property owners support or oppose forming AD 2021-1.
DISCUSSION:
Owners of property located in the proposed assessment district submitted petitions to the City
requesting the formation of a special assessment district to underground overhead utilities. On
March 3, 2020 the Assessment Engineer certified that owners representing more than 50
percent of the assessable property area within the proposed assessment district had signed a
petition for undergrounding overhead utilities. The proposed AD 2021-1 consists of 19
properties located along Eastfield Drive.
On January 27, 2021 each of the property owners within the proposed AD 2021-1 was mailed
a Notice of Public Hearing and a ballot. The ballots are required to be returned to the City
41
either by mail or in person prior to the end of the public hearing.
The ballots are weighted by the dollar amount of each parcel’s assessment. If greater than or
equal to 50% of the weighted “Yes” votes versus “No” votes are submitted, a majority protest
does not exist and AD 2021-1 may be formed. If a majority protest does not exist, and the
City Council desires to form AD 2021-1, the City Council may adopt Resolution No. 1273,
making determinations, confirming assessments and proceedings and designating the
Superintendent of Streets to collect and receive assessments and to establish a special fund for
AD 2021-1. If a majority protest does exist, or the City Council does not desire to form AD
2021-1, the City Council may adopt Resolution No. 1274, declaring abandonment of
proceedings for AD 2021-1.
Proposed Assessment District No. 2021-1
AD 2021-1 is being proposed for the conversion of existing overhead utilities to underground
locations. The property owners within the proposed AD 2021-1 will bear the costs of the
improvements and associated proceedings, with the exception that the City has agreed to
contribute one-third of the assessment engineering and design engineering costs.
The Municipal Improvement Act of 1913 governs the procedures used to create the proposed
AD 2021-1. Bonds issued under the Improvement Bond Act of 1915 carry up to a 30-year
term and are issued to finance assessments not paid in cash within 30 days after confirmation
of the assessment.
If following the public hearing and balloting, AD 2021-1 is formed; an assessment lien would
be recorded on the title of properties included in the assessment district. Thereafter, a cash
collection period would take place to provide property owners with an opportunity to remove
the assessment lien prior to the issuance of bonds and the incurrence of financing costs.
The total assessment for the proposed AD 2021-1 is estimated as follows:
ITEM COST
Cost of Design and Construction $ 3,051,225.80
Incidental Costs and Expenses $ 190,057.00
Financing (Bond) Costs $ 279,107.29
Estimated Total Cost: $ 3,520,390.09
42
Costs associated with Southern California Edison’s and Frontier ’s improvements have
increased dramatically. The proposed assessments on the properties within the proposed AD
2021-1 range from $148,356.21 to $210,590.56
In addition to the payment of a portion of the assessment, each property owner will be
responsible for the costs of connecting the main service conduit in the public right-of-way to
the property owner's home. The cost to the property owner for this conversion varies
depending on the condition and location of the current electrical service. Each property owner
is encouraged to contact a licensed electrical contractor to assess the particular property needs.
The assessment engineer used a lot size methodology to apportion assessments within each
district considering that all properties are receiving the same safety, connection and aesthetic
benefit. The special benefits from undergrounding the overhead utilities were defined as
follows:
Improved Aesthetics Benefit . This benefit relates to the improved aesthetics of the
streetscape due to the removal of overhead wires and utility poles. For the purposes of
Engineer ’s Report, a street is defined as either a street or alley. The removal of guy wires
and other support structures related to the overhead facilities are included in the
definition of improved aesthetics. Properties that are directly adjacent to overhead
facilities receive an aesthetic benefit. This benefit is based on the area of the parcel.
Safety Benefit. This benefit relates to the additional safety of having the overhead
distribution wires placed underground and having the power poles removed, which
eliminates the threat of downed utility lines and poles due to wind, rain and other
unforeseeable events. Falling facilities can lead to personal injuries and damage to
structures, including fire. Properties immediately adjacent to the facilities usually have a
greater risk. Furthermore, in areas like Eastfield Drive, the negative effects of falling
lines and poles are widespread including blocked driveways and property damage due to
impact. Properties that are adjacent to, or in proximity of, overhead facilities receive a
safety benefit. This benefit is based on the average area of the parcels in the proposed
AD 2021-1.
Reliability Benefit . This benefit relates to the enhanced reliability of service from the
utilities being underground, due' to having all new wires and equipment and having that
equipment underground, which reduces the threat of service interruption from downed
lines. When compared to overhead systems, fewer outages occur due to various acts of
nature, traffic collisions and obstructions (such as trees). Properties that are connected to,
or have the ability to connect to, the facilities proposed to be undergrounded receive a
reliability benefit. This benefit is based on the average area of the parcels in the
proposed AD 2021-1.
FISCAL IMPACT:
To proceed to the property owner vote for the proposed AD 2021-1, there is no new fiscal impact.
However, the City has previously approved professional services contracts with Stradling Yocca
43
Carlson & Rauth, as bond counsel to the City with respect to formation of the proposed AD 2021-1,
NV5 as the Assessment Engineer and Urban Futures, Inc., as the City’s Municipal Advisor. If the
formation of the proposed AD 2021-1 is not successful, then fees for such services will be paid from
property owners deposits and from the General Fund.
The City has previously agreed to contribute one-third of the costs to the assessment engineering and
design engineering associated with the proposed AD 2021-1. The City does not expect to be reimbursed
for such costs. All other funds will be provided by property owner contributions and/or bonds proceeds
if the proposed AD 2021-1 is approved.
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution confirming the assessments if there is not a
majority protest or, in the alternative, adopt the resolution abandoning the proceedings if a majority
protest does exist.
ATTACHMENTS:
Ballot Certificate_RH Eastfield_01.27.21.pdf
Certificate of City Clerk as to Ballot Results, 4852-4815-2030_2.docx
Resolution 1273 Confirming Assessments.docx
Resolution 1274 Declaring Abandonment.docx
SUPPLEMENTALFinal Engineer's Report Eastfield Undergrouding_Rolling Hills_03.22.21.pdf
44
163 Technology Drive, Suite 100 | Irvine, CA 92618 | www.NV5.com | Office 949.585.0477
CERTIFICATE OF THE ASSESSMENT ENGINEER
REGARDING MAILING OF ASSESSMENT BALLOTS AND NOTICE OF PUBLIC HEARING
FOR
CITY OF ROLLING HILLS
ASSESSMENT DISTRICT NO. 2021-1 (EASTFIELD DRIVE UTILITY IMPROVEMENTS)
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF ROLLING HILLS
The undersigned, under penalty of perjury, CERTIFIES AS FOLLOWS:
MAILING
The NOTICE OF PUBLIC HEARING and the ASSESSMENT BALLOT PACKAGE were mailed to the record
owners of all real property proposed to be assessed according to the names and addresses of such
owners as the same appear on the last County Assessment Roll, said mailing being accomplished on
the 27th day of January, 2021, being at least forty-five (45) days prior to the date set for the public
hearing. A copy of the Notice of Public Hearing and a list of each property owner receiving the Notice
and Ballot are attached as Exhibit A.
EXECUTED this 27th day of January, 2021, at Irvine, California.
Jeffrey M. Cooper, PE
Title: VICE PRESIDENT
NV5, INC.
45
ASMT NO.PARCEL NO.OWNER NAME
1 7567-002-008 CARLSON DOUGLAS CARLSON D
2 7567-002-007 COBB JEFFREY
3 7567-002-006 BAUMANN MICHAEL & THERESA TRS FAMILY TRUST
4 7567-002-005 VAISH PRADEEP & RASHMI
5 7567-002-004 AQUINO LULU TRUST
6 7567-003-021 GALVIN BERN J
7 7567-003-027 HAENEL JUDITH S. BARILE JAYNEE
8 7567-003-026 AXTELL JONATHAN & SYLVIA
9 7567-003-025 HY JINLU JINLI HU TRUST
10 7567-003-022 HAMLIN BRAD
11 7567-003-020 SCHNEIDER LARRY & ANN
12 7567-003-047 BENNETT CELIA CO TR LENA MEYER DECD TRUST
13 7567-003-046 KIMBER NANCY TRUST
14 7567-003-045 MURDOCK HAROLD G JR & JOANNE
15 7567-003-044 HOLLINGSHEAD JUDITH FAMILY TRUST
16 7567-003-043 CLINTON ROBERT K & JENNIFER G
17 7567-003-042 SCHOETTLE MICHAEL B & MARCIA D
18 7567-003-041 YOSHIMURA T & K TRS TRUST
19 7567-003-040 KOEBERLE DONALD W JR CO TR & FAMILY TRUST
EXHIBIT A
46
EXHIBIT A
47
1
4852-4815-2030v2/200289-0003
CERTIFICATE OF CITY CLERK OF THE CITY OF ROLLING HILLS
AS TO THE RESULTS OF THE ASSESSMENT BALLOTS FOR
CITY OF ROLLING HILLS ASSESSMENT DISTRICT NO. 2021-1
(EASTFIELD DRIVE UTILITY IMPROVEMENTS)
I, Elaine Jeng, Acting City Clerk of the City of Rolling Hills, do hereby certify that I have
examined the returns of the assessment ballots for the above-reference assessment district. The
ballots were counted following the close of the public hearing held at approximately 7:00 p.m. on
March 22, 2021 at 2 Portuguese Bend Road, Rolling Hills, California 90274.
Assessment Ballots representing $_____________ were returned In Favor Of the proposed
Assessment and Assessment Ballots representing $_____________ were returned Against the
proposed Assessment.
Dated this 22
nd day of March, 2021.
Elaine Jeng, P.E.
Acting City Clerk of the City of Rolling Hills
48
Stradling Yocca Carlson & Rauth
Draft of 3/19/21
4824-8266-3646v3/200289-0003
RESOLUTION NO. 1273
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA MAKING
DETERMINATIONS, CONFIRMING ASSESSMENTS AND
PROCEEDINGS AND DESIGNATING THE
SUPERINTENDENT OF STREETS TO COLLECT AND
RECEIVE ASSESSMENTS AND TO ESTABLISH A SPECIAL
FUND FOR CITY OF ROLLING HILLS ASSESSMENT
DISTRICT NO. 2021-1 (EASTFIELD DRIVE UTILITY
IMPROVEMENTS)
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, RESOLVES
AS FOLLOWS:
SECTION 1.
A.This City Council has heretofore adopted Resolution No. 1268 (the “Resolution of
Intention”) declaring its intention to order the construction of the improvements described in the
Resolution of Intention (the “Improvements”) and to form the City of Rolling Hills Assessment
District No. 2021-1 (Eastfield Drive Utility Improvements) (the “Assessment District”) under the
provisions of the Municipal Improvement Act of 1913 (Division 12 of the California Streets and
Highways Code, “the Act”).
B.This City Council has heretofore preliminarily approved a report prepared under and
pursuant to the Act and, in particular, Section 10204 of the California Streets and Highways Code
(the “Engineer’s Report”).
C.This City Council fixed March 22, 2021, at the hour of 7:00 p.m. at the regular
meeting place of the City Council at City Hall Council Chambers, 2 Portuguese Bend Road, Rolling
Hills, California 90274, as the time and place of hearing protests and objections to the improvements
proposed in the Engineer’s Report to be made, the extent of the Assessment District proposed to be
created, and/or to the proposed assessment.
D.The City Clerk has caused notice to be given of the passage of the Resolution of
Intention, the filing of the Engineer’s Report and the time and place and purpose of said hearing, all
as required by the Act and by Section 53753(c) of the California Government Code and
Article XIIID, Section 4 of the California Constitution (“Article XIIID”).
E.A final Engineer’s Report (the “Final Report”) has been prepared setting forth the
Improvements to be acquired and constructed, and the Final Report has been filed with the City
Council and has been available for review by the property owners within the proposed Assessment
District.
F.At the time and place stated in the aforesaid notice, a hearing was duly held by this
City Council and, during the course of said hearing, the Final Report was duly presented and
considered, all written protests and objections received, if any, were duly presented, read, heard and
considered and all persons appearing at said hearing and desiring to be heard in the matter of said
Final Report were heard, and a full, fair and complete hearing has been conducted.
49
2
4824-8266-3646v3/200289-0003
G.This City Council has received all ballots filed with the City Clerk prior to the
conclusion of the hearing, and the Assessment Engineer, on behalf of the City Clerk, has counted all
ballots for and against the formation of the Assessment District as provided in Article XIIID.
H.This City Council has considered the assessment proposed in the Final Report and the
evidence presented at said hearing.
I.Under the provisions of Section 10424 of the California Streets and Highways Code,
funds collected by the City Manager acting as the Superintendent of Streets (the “Superintendent of
Streets”) pursuant to an assessment under the Municipal Improvement Act of 1913 are required to be
placed in a special improvement fund designated by the name of the assessment proceeding.
SECTION 2.The above recitals, and each of them, are true and correct.
SECTION 3.The public hearing referred to in the recitals hereof has been duly held, and each and
every step in the proceedings prior to and including the hearing has been duly and regularly taken.
This City Council is satisfied with the correctness of the Final Report, including the assessment and
diagram and the maximum annual assessment for administrative expenses, the proceedings and all
matters relating thereto.
SECTION 4.The property within the Assessment District to be assessed as shown in the Final
Report will be benefited by the Improvements.
SECTION 5.The City Council overrules and denies any and all protests, objections and appeals
made in regard to these proceedings; and it finds and determines that a majority of the ballots
received are in favor of the assessment. In tabulating the ballots, the ballots were weighted according
to the proportional financial obligation of the affected property.
SECTION 6.The amount of the assessments shown in the Final Report and the proposed
maximum annual assessment per parcel for administrative expenses shown are confirmed and are
fixed in said amounts.
SECTION 7.The amounts to be assessed against the individual parcels shown on the assessment
diagram contained in the Final Report are hereby approved and confirmed; and the City Council is
authorized and directed to endorse the fact and date of such approval on the Final Report.
SECTION 8.The assessment diagram and assessment is to be placed on file in the office of the
Superintendent of Streets, and the City Clerk is authorized and directed to record, or cause to be
recorded, the assessment diagram and assessment in the office of the County Recorder of the County
of Los Angeles as required by Sections 3114, 10401 and 10402 of the California Streets and
Highways Code; and the City Clerk shall record, or cause to be recorded, a Notice of Assessment as
required by Section 3114 of said Code.
Section 9.The Superintendent of Streets is authorized and directed to give notice of the
recordation of the assessment, as provided in Section 10404 of said Code.
SECTION 10. The Superintendent of Streets is designated to receive the assessments paid during the
30-day cash payment period which shall commence on the date of filing the assessment diagram with
the Superintendent of Streets.
50
3
4824-8266-3646v3/200289-0003
SECTION 11. This Resolution shall take effect immediately upon its adoption.
SECTION 12. The City Clerk shall certify to the passage and adoption of this resolution and enter it
into the book of original resolutions.
PASSED, APPROVED, and ADOPTED on March 22, 2021.
____________________________________
JEFF PIEPER
MAYOR
ATTEST:
ELAINE JENG, P.E.
ACTING CITY CLERK
51
Stradling Yocca Carlson & Rauth
Draft of 3/19/21
4832-4163-5806v3/200289-0003
RESOLUTION NO. 1274
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA DECLARING
ABANDONMENT OF PROCEEDINGS FOR CITY OF
ROLLING HILLS ASSESSMENT DISTRICT NO. 2021-1
(EASTFIELD DRIVE UTILITY IMPROVEMENTS)
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, RESOLVES
AS FOLLOWS:
SECTION 1.
A.This City Council has previously adopted Resolution No. 1268 (the “Resolution of
Intention”) and initiated proceedings for the acquisition of certain public works of improvement,
namely, the undergrounding of existing electric, telephone and cable facilities, including the removal
of poles, overhead wires, guys and anchors and the installation of new underground service
connections and new streetlights and appurtenant work therewith, in a special assessment district
designated as “City of Rolling Hills Assessment District No. 2021-1 (Eastfield Drive Utility
Improvements)” (hereinafter referred to as the “Assessment District”) pursuant to the terms and
provisions of the “Municipal Improvement Act of 1913”, being Division 12 of the Streets and
Highways Code of the State of California (the “Act”), Article XIIID of the Constitution of the State
of California (“Article XIIID”), and the Proposition 218 Omnibus Implementation Act (commencing
with Section 53750 of the Government Code) (the “Implementation Act”) (the Act, Article XIIID,
and the Implementation Act are referred to herein collectively as the “Assessment Law”).
B.After notice of a public hearing, accompanied by ballot materials, was mailed, a full
public hearing on the improvements and assessments was held on March 22, 2021, all in accordance
with Assessment Law.
C.This City Council has received all ballots filed with the City Clerk prior to the
conclusion of the hearing, and the Assessment Engineer on behalf of the City Clerk has counted all
ballots for and against the formation of the Assessment District as provided in Article XIIID.
SECTION 2.The above recitals, and each of them, are true and correct.
SECTION 3.The public hearing referred to in the recitals hereof has been duly held, and each and
every step in the proceedings prior to and including the hearing has been duly and regularly taken.
SECTION 4.This City Council finds and determines based upon the Certificate of Assessment
Engineer who conducted the ballot tabulation that a majority of the ballots received are in opposition
to the assessment. In tabulating the ballots, the ballots were weighted according to the proportional
financial obligation of the affected property.
SECTION 5.The proceedings had and taken under and pursuant to the Assessment Law for the
work and improvements proposed by said Resolution of Intention in the Assessment District are
hereby ordered abandoned.
52
2
SECTION 6.The City Clerk shall immediately cause the recordation of a certified copy of this
Resolution of Abandonment with the County Recorder. The certificate attached to the Resolution
shall include a reference to the date of the adoption of this Resolution, the date of the original
Resolution of Intention, and the date the map of the Assessment District was previously filed with the
County Recorder.
SECTION 7.This Resolution shall take effect immediately upon its passage.
SECTION 8.The City Clerk shall certify to the passage and adoption of this resolution and enter it
into the book of original resolutions.
PASSED, APPROVED, and ADOPTED on March 22, 2021.
____________________________________
JEFF PIEPER
MAYOR
ATTEST:
ELAINE JENG, P.E.
ACTING CITY CLERK
53
3
4832-4163-5806v3/200289-0003
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF ROLLING HILLS
The undersigned CERTIFIES as follows:
1.During all of the times herein mentioned, the undersigned was, and now is, the duly qualified
and acting City Clerk of the City of Rolling Hills, California.
2.The attached Resolution abandoning proceedings for the construction of certain
improvements in City of Rolling Hills Assessment District No. 2021-1 (Eastfield Drive Utility
Improvements) was duly adopted on March 22, 2021.
3.Reference is hereby made to a Resolution of Intention, Resolution No. 1268, adopted on the
January 25, 2021 for a further and complete description of the works of improvement and
assessments proposed for the Assessment District.
4.A map of the proposed boundaries of the Assessment District was filed in the Office of the
County Recorder of the County of Los Angeles on _____, 2021 in Assessment District Maps Book
____, Page ____.
EXECUTED this 22nd day of March, 2021.
________________________________
ELAINE JENG, P.E.
ACTING CITY CLERK
54
FINAL ENGINEER’S REPORT FOR UNDERGROUNDING UTILITY
ASSESSMENT DISTRICT NO. 2021-1 (EASTFIELD DRIVE UTILITY IMPROVEMENTS)
PREPARED UNDER THE PROVISIONS OF THE MUNICIPAL IMPROVEMENT ACT OF 1913
CITY OF ROLLING HILLS
March 22, 2021 55
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 1
TABLE OF CONTENTS
Page
Introduction and Certifications ........................................................................................ 1
PART I Plans and Specifications ................................................................................... 5
PART II Cost Estimate ................................................................................................... 6
PART III Assessment Roll and Method of Assessment Spread ....................................... 7
Table 1 - Assessment Roll ................................................................................ 9
Debt Limit Valuation ...................................................................................... 10
Exhibit 1-Method and Formula of Assessment Spread .................................. 11
PART IV Annual Administrative Assessment ............................................................... 17
PART V Diagram of Assessment District ..................................................................... 18
PART VI Description of Facilities.................................................................................. 20
Right-of-Way Certificate ................................................................................ 22
Certification of Completion of Environmental Proceedings .......................... 23
APPENDIX
A. Assessment Calculations
56
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 2
AGENCY: CITY OF ROLLING HILLS
PROJECT: UNDERGROUNDING UTILITY ASSESSMENT DISTRICT NO. 2021-1 (Eastfield Drive Utility Improvements)
TO: CITY COUNCIL
ENGINEER'S "REPORT" PURSUANT TO THE
PROVISIONS OF SECTIONS 2961 AND 10204
OF THE STREETS AND HIGHWAYS CODE
The purpose of this Assessment District is to provide financing to underground power, telephone and
cable facilities in the area known as Eastfield Drive Utility Improvements. The proposed underground
utility improvements will provide conversion to an upgraded utility system and will enhance
neighborhood aesthetics, safety and reliability.
The construction of these improvements will conform to existing City of Rolling Hills, Southern
California Edison, Crown Castle, Cox and Frontier standards. By virtue of such improvements,
the proposed improvements are of special and direct benefit to these properties.
Pursuant to the provisions of Article XIIID of the State Constitution, Part 7.5 of the "Special Assessment
Investigation, Limitation and Majority Protest Act of 1931'', being Division 4 of the Streets and
Highways Code of the State of California, and the "Municipal Improvement Act of 1913", being Division
12 of said Code, and the Resolution of Intention, adopted by the City Council of the CITY OF ROLLING
HILLS , State of California, in connection with the proceedings for Undergrounding Utility Assessment
District No. 2021-1 (Eastfield Drive Utility Improvements) (hereinafter referred to as the “Assessment
District”), I, Jeffrey M. Cooper, P.E., a Registered Professional Engineer and authorized representative
of NV5, Inc., the duly appointed Engineer of Work, herewith submits the “Report” for the Assessment
District, consisting of six (6) parts as stated below.
PART I
This part contains the plans and specifications which describe the general nature, location and extent
for the proposed improvements to be constructed, and are filed herewith and made a part hereof.
Said plans and specifications are on file in the Office of the Superintendent of Streets.
PART II
This part contains an estimate of the cost of the proposed improvements, including capitalized
interest, if any, incidental costs and expenses in connection therewith as set forth herein and attached
hereto.
57
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 3
PART III
This part consists of the following information:
A. A proposed assessment of the total amount of the costs and expenses of the proposed
improvements upon the several subdivisions of land within the Assessment District, in
proportion to the special benefits to be received by such subdivisions from said improvements,
which is set forth upon the assessment roll filed herewith and made a part hereof.
B. The total amount, as near as may be determined, of the total principal sum of all unpaid special
assessments and special assessments required or proposed to be levied under any completed
or pending assessment proceedings, other than that contemplated for the Assessment District,
which would require an investigation and report under the "Special Assessment Investigation,
Limitation and Majority Protest Act of 1931" against the total area proposed to be assessed.
C. The total true value, determined from the latest Assessor's roll, of the parcels of land and
improvements which are proposed to be assessed.
PART IV
This part contains the proposed maximum annual administrative assessment to be levied upon each
subdivision or parcel of land within the Assessment District to pay the costs incurred by the CITY OF
ROLLING HILLS, and not otherwise reimbursed, resulting from the administration and collection of
assessments, from the administration and registration of any associated bonds and reserve or other
related funds, or both.
PART V
This part contains a map showing the boundaries of the Assessment District, and a diagram showing
the Assessment District, the boundaries and the dimensions of the subdivisions of land within said
Assessment District, as the same existed at the time of the passage of the Resolution of Intention. The
Boundary Map and Assessment Diagram are filed herewith and made a part hereof, and part of the
assessment.
58
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 4
PART VI
This part shall consist of the following information:
A. Description of facilities
B. Right-of-Way Certificate
C. Environmental Certificate
This report is submitted on March 22, 2021
NV5, INC.
JEFFREY M. COOPER, P.E.
R.C.E. No. 31572
ENGINEER OF WORK
CITY OF ROLLING HILLS
STATE OF CALIFORNIA
59
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 5
PART I
Plans and Specifications
The plans and specifications to construct the utility undergrounding improvements, and any ancillary
improvements thereof, for the area generally described as Undergrounding Utility Assessment District
No. 2021-1 (Eastfield Drive Utility Improvements) describe the general nature, location and extent of
the improvements for Assessment District are referenced herein and incorporated as if attached and
a part of this Report.
Final plans and specifications have been prepared for the City by the utility companies and are on file
in the office of the Superintendent of Streets.
60
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 6
Undergrounding Utility Assessment District No. 2020-1 (Eastfield Drive Utility Improvements)
Preliminary Final
Utility Engineering & Construction
Southern California Edison (includes $50,000 credit for design)$1,281,935.00 $1,281,935.00
Frontier $883,382.00 $883,382.00
Crown Castle $287,061.00 $287,061.00
Cox $321,463.64 $321,463.64
$2,773,841.64 $2,773,841.64
Contingency 10%$277,384.16 $277,384.16
TOTAL CONSTRUCTION $3,051,225.80 $3,051,225.80
INCIDENTAL EXPENSES
Assessment Engineering (City of Rolling Hills contributed 1/3 of cost)$19,090.00 $19,090.00
Design Engineering (RHCA and City of Rolling Hills contributed 1/3 of cost each)$25,067.00 $25,067.00
City/Consultant Inspection $33,800.00 $33,800.00
City Administration $0.00 $0.00
Financial Advisor/Bank Counsel $21,000.00 $21,000.00
Bond Counsel $37,500.00 $37,500.00
Printing, Advertisting, Notices $1,000.00 $1,000.00
Miscellaneous $1,000.00 $1,000.00
Underwriter $51,600.00 $51,600.00
Subtotal Incidental Expenses $190,057.00 $190,057.00
Construction $3,051,225.80 $3,051,225.80
Subtotal Incidental & Construction $3,241,282.80 $3,241,282.80
FINANCIAL COSTS
Bond Reserve $279,107.29 $279,107.29
Subtotal & Financial Costs $279,107.29 $279,107.29
TOTAL ESTMATE $3,520,390.09 $3,520,390.09
Estimated Costs
Part II
Cost Estimate
61
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 7
Part III
Assessment Roll and Method of Assessment Spread
WHEREAS, on January 25, 2021 the City Council of the CITY OF ROLLING HILLS, State of California,
did, pursuant to the provisions of the 1913 Act "Municipal Improvement Act of 1913 ", being Division
12 of the Streets and Highways Code, of the State of California, adopt its Resolution of Intention No.
2021-1268, for the installation and construction of certain public improvements, together with
appurtenances and appurtenant work in connection therewith (the “improvements”), in a special
assessment district known and designated as “Undergrounding Utility Assessment District No. 2021-1
(Eastfield Drive Utility Improvements)” (hereinafter referred to as the "Assessment District"); and
WHEREAS, said Resolution of Intention, as required by Law, did direct the Engineer of Work to make
and file a "Report", consisting of the following as required by Section 10204 of the Act:
a. Plans and Specifications
b. A general description of works or appliances already installed and any other property necessary
or convenient for the operation of the improvement, if the works, appliances, or property are
to be acquired as part of the improvement.
c. Cost Estimates
d. Assessment Diagram showing the Assessment District and the subdivisions of land therein;
e. A proposed assessment of the costs and expenses of the works of improvement levied upon the
parcels within the boundaries of the Assessment District;
f. The proposed maximum annual assessment to be levied upon each subdivision or parcel of land
within the Assessment District to pay the costs incurred by the City and not otherwise
reimbursed resulting from the administration and collection of assessments or from the
administration and registration of any associated bonds and reserve or other related funds.
For particulars, reference is made to the Resolution of Intention as previously adopted.
NOW, THEREFORE, I, JEFFREY M. COOPER, P.E., the authorized representative of NV5, pursuant to
Article XIIID of the California Constitution and the “Municipal Improvement Act of 1913", do hereby
submit the following:
1. Pursuant to the provisions of Law and the Resolution of Intention, I have assessed the costs and
expenses of the works of improvement to be performed in the Assessment District upon the
parcels of land in the Assessment District specially benefited thereby in direct proportion and
relation to the special benefits to be received by each of said parcels. For particulars as to the
identification of said parcels, reference is made to the Assessment Diagram, a copy of which is
attached hereto and incorporated herein.
2. As required by law, a Diagram is hereto attached, showing the Assessment District, as well as
the boundaries and dimensions of the respective parcels and subdivisions of land within said
62
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 8
District as the same existed at the time of the passage of said Resolution of Intention, each of
which subdivisions of land or parcels or lots respectively have been given a separate number
upon said Diagram and in said Assessment Roll.
3. The subdivisions and parcels of land the numbers therein as shown on the respective
Assessment Diagram as attached hereto correspond with the numbers as appearing on the
Assessment Roll as contained herein.
4. NOTICE IS HEREBY GIVEN that bonds will be issued in accordance with Division 10 of the Streets
and Highways Code of the State of California (the "Improvement Bond Act of 1915"), to
represent all unpaid assessments, which bonds shall be issued in one or more series, each with
a term not to exceed the legal maximum term as authorized by law, THIRTY-NINE (39) YEARS
from the 2nd day of September next succeeding twelve (12) months from their date. Said bonds
shall bear interest at a rate not to exceed the current legal maximum rate of 12% per annum.
5. By virtue of the authority contained in said "Municipal Improvement Act of 1913", and by
further direction and order of the legislative body, I hereby recommend the following
Assessment to cover the costs and expenses of the works of improvement for the Assessment
District based on the costs and expenses as set forth below:
As Preliminary Approved As Confirmed
Estimated Cost of Construction: $3,051,225.80 $3,051,225.80
Estimated Incidental Expenses: $190,057.00 $190,057.00
Estimated Financial Costs: $279,107.29 $279,107.29
Estimated Contribution: $0 $0
Estimated Total to Assessment: $3,520,390.09 $3,520,390.09
For particulars as to the individual assessments and their descriptions, reference is made to
Table l (Assessment Roll) attached hereto.
6. The Method of Spread of Assessment is as set forth in the exhibit identified as Part III (Exhibit I),
which is attached hereto, referenced and so incorporated.
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 9
Table 1
Assessment
Asmt
No.
Assessor's
Parcel
Number
Total True
Value**
Existing
Liens*
Assessments
as
Preliminarily
Approved
Assessments
as
Confirmed and
Recorded
Value To
Lien Ratio
1 7567-002-008 $1,437,281.00 -188,807.00$ 188,807.00$ 7.6
2 7567-002-007 $2,625,385.00 -190,854.19$ 190,854.19$ 13.8
3 7567-002-006 $2,589,625.00 -210,590.56$ 210,590.56$ 12.3
4 7567-002-005 $2,161,284.00 -191,536.21$ 191,536.21$ 11.3
5 7567-002-004 $1,334,968.00 -148,356.86$ 148,356.86$ 9.0
6 7567-003-021 $1,463,287.00 -181,492.97$ 181,492.97$ 8.1
7 7567-003-027 $2,362,470.00 -185,766.42$ 185,766.42$ 12.7
8 7567-003-026 $1,378,199.00 -188,732.86$ 188,732.86$ 7.3
9 7567-003-025 $2,250,020.00 -190,723.04$ 190,723.04$ 11.8
10 7567-003-022 $2,283,678.00 -192,803.31$ 192,803.31$ 11.8
11 7567-003-020 $1,475,000.00 -196,119.89$ 196,119.89$ 7.5
12 7567-003-047 $2,024,700.00 -172,505.82$ 172,505.82$ 11.7
13 7567-003-046 $2,065,561.00 -177,435.06$ 177,435.06$ 11.6
14 7567-003-045 $1,773,865.00 -172,967.72$ 172,967.72$ 10.3
15 7567-003-044 $398,468.00 -174,729.80$ 174,729.80$ 2.3
16 7567-003-043 $1,497,997.00 -172,735.06$ 172,735.06$ 8.7
17 7567-003-042 $1,688,184.00 -197,202.22$ 197,202.22$ 8.6
18 7567-003-041 $2,568,944.00 -188,296.05$ 188,296.05$ 13.6
19 7567-003-040 $5,534,231.00 -198,735.05$ 198,735.05$ 27.8
[1] Amounts shown may be one (1) penny off due to rounding
[1][1]
64
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
FInal Engineer's Report
March 22, 2021 | 10
Table 2
Debt Limit Valuation
A. ESTIMATED BALANCE TO ASSESSMENT (Not including city owned parcels) $3,520,390.09
B. UNPAID SPECIAL ASSESSMENTS $0
TOTAL A& B $3,520,390.09
C. TRUE VALUE OF PARCELS (Not including city owned parcels) $38,913,147.00
AVERAGE VALUE TO LIEN RATIO 11:1
* Unpaid Special Assessments shall consist of the total principal sum of all unpaid special assessments
previously levied or proposed to be levied other than in the instant proceedings.
** True Value of Parcels means the total value of the land and improvements as estimated and shown
on the last equalized roll of the County or as otherwise reasonably calculated.
This report does not represent a recommendation of parcel value, economic viability or financial
feasibility, as that is not the responsibility of the Assessment Engineer.
CERTIFICATION
I, the undersigned Assessment Engineer, do hereby certify that (i) the total amount of the principal
sum of the special assessments proposed to be levied, together with the principal amount of
previously levied special assessments, as set forth above, do not exceed one-half (1/2) the total true
value of the parcels proposed to be assessed, and (ii) the amount proposed to be assessed upon any
parcel does not exceed one-half of the true value of the parcel.
EXECUTED ON March 22, 2021
NV5, INC.
JEFFREY M. COOPER, P.E.
R.C.E. No. 31572
ENGINEER OF WORK
CITY OF ROLLING HILLS
STATE OF CALIFORNIA
65
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
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Exhibit 1
Method and Formula of Assessment Spread
Since the improvements are to be funded by the levying of assessments, the "Municipal Improvement
Act of 1913" and Article XIIID of the State Constitution require that assessments must be based on the
special benefit that the properties receive from the works of improvement. In addition, Section 4 of
Article XIIID of the State Constitution requires that a parcel's assessment may not exceed the
reasonable cost of the proportional special benefit conferred on that parcel. Section 4 provides that
only special benefits are assessable and the local agency levying the assessment must separate the
general benefits from the special benefits. It also provides that parcels within a district that are owned
or used by any public agency, the State of California, or the United States shall not be exempt from
assessment unless the agency can demonstrate by clear and convincing evidence that those publicly
owned parcels in fact receive no special benefit. Neither the Act nor the State Constitution specifies
the method or formula that should be used to apportion the costs to properties in any special
assessment district proceedings.
The responsibility for recommending an apportionment of the costs to properties which specially
benefit from the improvements rests with the Assessment Engineer, who is appointed for the purpose
of making an analysis of the facts and determining the correct apportionment of the assessment
obligation. In order to apportion the assessments to each parcel in direct proportion with the special
benefit which it will receive from the improvements, an analysis has been completed and is used as the
basis for apportioning costs to each property within the Assessment District.
Based upon an analysis of the special benefit to be received by each parcel from the construction of
the works of improvement, the Assessment Engineer recommends the apportionment of costs as
outlined below. The final authority and action rests with the City Council after hearing all testimony
and evidence presented at a public hearing, and tabulating the assessment ballots previously mailed to
all record owners of property within the Assessment District. Upon the conclusion of the public
hearing, the City Council must make the final determination whether or not the assessment spread has
been made in direct proportion to the special benefits received by each parcel within the Assessment
District. Ballot tabulation will be done at that time and, if a majority of the returned ballots weighted
by assessment amount are not in opposition to the Assessment District, the City Council may form the
Assessment District.
The following sections set forth the methodology used to apportion the costs of the improvements to
each parcel.
SPECIAL BENEFITS
In further making the analysis, it is necessary that the properties receive a special benefit distinguished
from general benefits conferred on real property located in the District or to the public at large.
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
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The purpose of this Assessment District is to provide the financing to underground existing overhead
electrical, telephone and cable facilities as well as rehabilitate the affected portions of streets and
alleys within the District. These facilities are the direct source of service to the properties within the
Assessment District.
The proposed replacement of existing overhead utility facilities (power, telephone and cable facilities)
with underground facilities and removal of the existing utility poles and the overhead wires will provide
a special benefit to the parcels connected to and adjacent to, or in near proximity of, the facilities as
follows:
□ Improved Aesthetics Benefit. This benefit relates to the improved aesthetics of the streetscape
due to the removal of overhead wires and utility poles. For the purposes of this report, a street
is defined as either a street or alley. The removal of guy wires and other support structures
related to the overhead facilities are included in the definition of improved aesthetics.
Properties that are directly adjacent to overhead facilities receive an aesthetic benefit. This
benefit is based on the area of the parcel.
□ Safety Benefit. This benefit relates to the additional safety of having the overhead distribution
wires placed underground and having the power poles removed, which eliminates the threat of
downed utility lines and poles due to wind, rain and other unforeseeable events. Falling
facilities can lead to personal injuries and damage to structures, including fire. Properties
immediately adjacent to the facilities usually have a greater risk. Furthermore, in areas like
Eastfield Drive, the negative effects of falling lines and poles are widespread including
blocked driveways and property damage due to impact. Properties that are adjacent to, or in
proximity of, overhead facilities receive a safety benefit. This benefit is based on the average
area of the parcels in the District.
□ Reliability Benefit. This benefit relates to the enhanced reliability of service from the utilities
being underground, due' to having all new wires and equipment and having that equipment
underground, which reduces the threat of service interruption from downed lines. When
compared to overhead systems, fewer outages occur due to various acts of nature, traffic
collisions and obstructions (such as trees). Properties that are connected to, or have the ability
to connect to, the facilities proposed to be undergrounded receive a reliability benefit. This
benefit is based on the average area of the parcels in the District.
By virtue of such special benefits, the proposed improvements will provide a higher level of service,
increase the desirability of the properties and will specifically enhance the values of the properties
within the Assessment District. Therefore, the proposed improvements are of direct and special benefit
to these properties.
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 13
GENERAL BENEFITS
Section 4 of Article XIIID requires that the general benefits imparted by the utility undergrounding
project be separated from the special benefits and that only the special benefit portion of the costs of
the project be assessed against those parcels which are identified as receiving special benefits.
Separating the general from the special benefits requires an examination of the facts and
circumstances of the project and the property being assessed.
In this particular assessment district, the streets along which the existing overhead utility facilities
are being undergrounded function as local and collector streets. No other roadways are designated
as an arterial, a major arterial or a scenic corridor in the Transportation Element of the City's
General Plan. Furthermore, the City has an established network of arterial streets which appear to
function as intended to provide for the movement of traffic around and through the community at
large without the need to utilize local collector streets for such purposes. Under these circumstances,
any use of the streets within the assessment district as ''through" streets is incidental.
The properties situated within the assessment district are used almost exclusively as residential. Under
this circumstance, the impacts, both visual and safety, are largely isolated to those properties (and the
persons who inhabit them) which front on the local streets, with only incidental impacts on those who
visit homes within the assessment district or who pass through the assessment district on trips
originating outside the boundary and having a destination outside the boundary.
Based on these facts and circumstances, any general benefits to the property within the Assessment
District in general, to the surrounding community and to the public at large from the project of
undergrounding these local overhead utility facilities on the local streets and alleys, such as to the
general public visiting in cars, on bikes or on foot, are incidental and do not exceed five percent (5%) of
the estimated project costs. This general benefit portion of the cost is more than offset by the
approximate 20% percent utility company contribution (included in the cost estimate on page 7 as net
costs). Therefore, the remainder of the project design and construction costs represents the local and
special benefits to the parcels within the Assessment District. Because only the net amount of
$3,520,390.09 is apportioned to the parcels within the District, no parcel is assessed more than its
proportional share of the special benefits from the improvements.
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 14
METHODOLOGY
Based upon the findings described above, the special benefit received by the properties within the
boundaries of the Assessment District is the conversion from an overhead to an underground utility
system resulting in additional safety, enhanced reliability, and improved aesthetics to the adjacent
properties.
Based on these conditions, it is our conclusion that the improvements specially benefit all assessed
properties in the Assessment District.
To establish the benefit to the individual parcels within the Assessment District, the highest and best
use of each property is considered. For example, a vacant property is considered developed to its
highest potential and connected to the system.
The more a property is developed, the more it benefits from the proposed improvements. All of the
properties within this Assessment District are zoned residential. There is a direct correlation
between the size of a property and the extent to which a property may develop. Because parcel size
is one of the main limiting factors for what can be built on a property, or the extent the property is
developed, the size of each parcel is used as the base unit for measuring benefit.
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 15
The special benefits from the undergrounding of overhead utilities are categorized into the three (3)
distinct benefits identified above. All parcels within the District receive 3 of the 3 benefits. For the
Improved Aesthetics Benefit, the parcel area is multiplied by 1 to calculate the "Aesthetics Benefit
Area.” For the Reliability Benefit and Safety Benefit, the average parcel area within the district is
determined and applied to the parcel, the “Reliability Benefit Area” and “Safety Benefit Area” are the
average size of parcels in the District. The Assessed Benefit Area per parcel is equal to the Aesthetics
Benefit Area plus the Safety Benefit Area plus the Reliability Benefit Area, divided by 3.
ASSESSMENT APPORTIONMENT
Each parcel will be apportioned its fair share of the construction costs based on the Assessed Benefit
Area calculated for each property.
Incidental Expenses and Financial Costs have been assessed to the entire Assessment District on a
prorata basis relative to the total construction cost allocations.
The individual assessment calculations are provided in Appendix A. For particulars to the Assessment
Roll, reference is made to Table 1 in Part III of this report.
In conclusion, it is my opinion that the assessments for the referenced Assessment District have been
spread in direct accordance with the special benefits that each parcel receives from the works of
improvement.
Dated: March 22, 2021
NV5, INC.
JEFFREY M. COOPER, P.E.
R.C.E. No. 31572
ENGINEER OF WORK
CITY OF ROLLING HILLS
STATE OF CALIFORNIA
70
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 16
I, as CITY CLERK of the CITY OF ROLLING HILLS, CALIFORNIA do
hereby certify that the foregoing Assessment, together with the Diagram attached thereto, was filed in
my office on the day of , 2021.
CITY CLERK
CITY OF ROLLING HILLS
STATE OF CALIFORNIA
I, as CITY CLERK of the CITY OF ROLLING HILLS, CALIFORNIA do
hereby certify that the foregoing Assessment, together with the Diagram attached thereto, was
preliminarily approved by the City Council of the CITY OF ROLLING HILLS, CALIFORNIA, on
the day of , 2021.
CITY CLERK
CITY OF ROLLING HILLS
STATE OF CALIFORNIA
I, as CITY CLERK of the CITY OF ROLLING HILLS, CALIFORNIA do
hereby certify that the foregoing Assessment, together with the Diagram attached thereto, was
approved and confirmed by the City Council of the CITY OF ROLLING HILLS, CALIFORNIA, on
the day of , 2021.
CITY CLERK
CITY OF ROLLING HILLS
STATE OF CALIFORNIA
I, as SUPERINTENDENT OF STREETS of the CITY OF ROLLING
HILLS, CALIFORNIA do hereby certify that the foregoing Assessment, together with the Diagram attached
thereto, was recorded in my office on the day of , 2021.
SUPERINTENDENT OF STREETS
CITY OF ROLLING HILLS
STATE OF CALIFORNIA
71
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 17
PART IV
Annual Administrative Assessment
A proposed maximum annual administrative assessment shall be levied on each parcel of land and
subdivision of land within the Assessment District to pay for necessary costs and expenses incurred by
the CITY OF ROLLING HILLS, and not otherwise reimbursed, resulting from the administration and
collection of assessments, from the administration or registration of any bonds and reserve or other
related funds, or both. The maximum assessment is authorized pursuant to the provisions of Section
10204(f) of the Streets and Highways Code and shall not exceed two hundred dollars ($200) per parcel
per year, subject to an annual increase based on the Consumer Price Index (CPI), during the preceding
year ending in January, for all Urban Consumers in the Los Angeles, Riverside, and Orange County
areas. The exact amount of the administration charge will be established each year by the
Superintendent of Streets.
This administration assessment is separate from, and in addition to, (a) the per-parcel collection fee that
may be added to each annual assessment under California Streets and Highways Code Sections 8682 (to
cover expenses of collection) and 8682.1 (to cover bond administration costs), and (b) any fees payable
to the City in connection with Assessment prepayments after the issuance of Bonds, apportionment of
Assessments to reflect parcels splits or parcel mergers, and late charges and penalties for delinquent
Assessment installments.
The annual administrative assessment will be collected in the same manner and in the same
installments as the assessment levied to pay for the cost of the works of improvement.
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 18
PART V
Diagram of Assessment
A reduced copy of the Assessment Diagram is attached hereto. Full-sized copies of the Boundary Map
and Assessment Diagram are on file in the Office of the City Clerk, of the City of Rolling Hills.
As required by the Act, the Assessment Diagram shows the exterior boundaries of the Assessment
District and the assessment number assigned to each parcel of land corresponding to its number as it
appears in the Assessment Roll contained in Part III Table I. The Assessor's Parcel Number is also shown
for each parcel as they existed at the time of the passage of the Resolution of Intention and reference is
hereby made to the Assessor's Parcel Maps of the County of Los Angeles for the boundaries and
dimensions of each parcel of land.
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 19
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 20
Part VI
Description of Facilities
Section 10100 of the Act provides for the legislative body of any municipality to finance certain capital
facilities and services within or along its streets or any public way or easement. The following is a list of
proposed improvements as allowed under the Act to be installed, or improved under the provisions of
the Act, including the acquisition of required right-of-way and/or property. For the general location of
the improvements to be constructed referenced is hereby made to the Plans and Specifications
described in Part I of this report.
The following improvements are proposed to be constructed and installed in the general location
referred to as Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility
Improvements).
1. Acquisition of any required easements or rights-of-way.
2. Removal of existing utility poles.
3. Removal of overhead resident service drops.
4. Construction of mainline underground power, telephone and cable conduit, with appurtenant
manholes and pullboxes, and installation of cabling, wiring and other facilities.
5. Construction of service conduit and appurtenances.
The improvements will be designed by the Southern California Edison Company, Charter and
Frontier. The utility companies will be responsible for inspecting the work for their facilities and the
City of Rolling Hills will inspect the work to ensure conformance to City standards and specifications
where applicable.
The City will also construct additional pavement rehabilitation as needed for the project.
Once completed, the underground facilities will become the property and responsibility of Southern
California Edison Company, Charter, and Frontier.
Each owner of property located within the Assessment District will be responsible for arranging for and
paying for work on his or her property necessary to connect facilities constructed by the public utilities
in the public streets and alleys to the points of connection on the private property. Conversion of
individual service connections on private property is not included in the work done by the Assessment
District.
The estimated time for completion of the undergrounding of the utilities is 36 months after the sale of
bonds. Property owners will be required to provide necessary underground connections within 120
days of the completion of the underground facilities.
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Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 21
Failure to convert individual service connections on private property may result in a recommendation
to the City Council that the public utilities be directed to discontinue service to that property pursuant
to Section 15.32.100 of the Municipal Code. Overhead facilities cannot be removed until all overhead
service has been discontinued.
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Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 22
Right-of -Way Certificate
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF ROLLING HILLS
The undersigned hereby CERTIFIES UNDER PENALTY OF PERJURY that the following is all true and
correct.
That at all time herein mentioned, the undersigned was, and now is, the authorized representative of
the duly appointed SUPERINTENDENT OF STREETS of the CITY OF ROLLING HILLS, CALIFORNIA.
That there have now been instituted proceedings under the provisions of Article XIIID of the California
Constitution, and the "Municipal Improvements Act of 1913," being Division 12 of the Streets and
Highways Code of the State of California, for the construction of certain public improvements in a
special assessment district known and designated as UNDERGROUNDING UTILITY ASSESSMENT
DISTRICT NO. 2021-1 (Eastfield Drive Utility Improvements) (hereinafter referred to as the
"Assessment District").
THE UNDERSIGNED STATES AND CERTIFIES AS FOLLOWS:
All easements or right-of-way necessary for the construction and installation of the public
improvements of the Assessment District either have been obtained or are in process of being
obtained and will be obtained and in the possession of the affected utility company, the City, the
County of Los Angeles or the State of California prior to commencement of the construction
and installation of such public improvements.
EXECUTED this day of , 2021 at CITY OF ROLLING HILLS,
California.
SUPERINTENDENT OF STREETS
CITY OF ROLLING HILLS
State of California
By:
77
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
FInal Engineer's Report
March 22, 2021 | 23
Certificate of Completion of Environmental Proceedings
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF ROLLING HILLS
The undersigned, under penalty of perjury, CERTIFIES as follows:
1. That I am the person who authorized to prepare and process all environmental documentation as
needed as it relates to the formation of the special Assessment District being formed pursuant to the
provisions of the "Municipal Improvement Act of 1913" being Division 12 of the Streets and Highways
Code of the State of California, said special Assessment District known and designated as
UNDERGROUNDING UTILITY ASSESSMENT DISTRICT NO. 2021-1 (Eastfield Drive Utility
Improvements) (hereinafter referred to as the "Assessment District").
2. The specific environmental proceedings relating to this Assessment District that have been
completed are as follows:
CEQA compliance review:
The proposed project is Categorically Exempt (Class 2) from the provisions of CEQA (replacement or
reconstructions).
3. I do hereby certify that all environmental evaluation proceedings necessary for the formation of the
Assessment District have been completed to my satisfaction, and that no further environmental
proceedings are necessary.
EXECUTED this day of , 2021 at CITY OF ROLLING HILLS,
California.
By:
CITY OF ROLLING HILLS
STATE OF CALIFORNIA
78
City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 24
APPENDIX
A. Assessment Calculations
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City of Rolling Hills
Undergrounding Utility Assessment District No. 2021-1 (Eastfield Drive Utility Improvements)
Final Engineer's Report
March 22, 2021 | 25
Property
Address
Asmt
No.
Assessor's Parcel
Number
Parcel
Area (sf)
Assigned
Connections
Aesthetics
Benefit
(YES/NO)
Aesthetics
Benefit
Area
Safety
Benefit
(YES/NO)
Safety
Benefit
Area
Reliability
Benefit
Area
Assessed
Benefit Area
Construction &
Contingency Costs
Incidental
Expenses
Bond
Costs
Total
Assessment
Cash
Payments
21 EASTFIELD DR. 1 7567-002-008 57,242 1 YES 57,242 YES 54,152.74 54,152.74 55,182.49 163,644.59$ 10,193.21$ 14,969.20$ 188,807.00$ 173,837.80$
23 EASTFIELD DR. 2 7567-002-007 59,037 1 YES 59,037 YES 54,152.74 54,152.74 55,780.82 165,418.95$ 10,303.74$ 15,131.50$ 190,854.19$ 175,722.69$
25 EASTFIELD DR. 3 7567-002-006 76,342 1 YES 76,342 YES 54,152.74 54,152.74 61,549.16 182,525.04$ 11,369.25$ 16,696.26$ 210,590.56$ 193,894.29$
27 EASTFIELD DR. 4 7567-002-005 59,635 1 YES 59,635 YES 54,152.74 54,152.74 55,980.16 166,010.08$ 10,340.56$ 15,185.58$ 191,536.21$ 176,350.64$
29 EASTFIELD DR. 5 7567-002-004 21,775 1 YES 21,775 YES 54,152.74 54,152.74 43,360.16 128,585.26$ 8,009.41$ 11,762.19$ 148,356.86$ 136,594.67$
2 CHUCKWAGON DR. 6 7567-003-021 50,829 1 YES 50,829 YES 54,152.74 54,152.74 53,044.82 157,305.30$ 9,798.35$ 14,389.32$ 181,492.97$ 167,103.65$
31 EASTFIELD DR. 7 7567-003-027 54,576 1 YES 54,576 YES 54,152.74 54,152.74 54,293.82 161,009.23$ 10,029.06$ 14,728.13$ 185,766.42$ 171,038.29$
33 EASTFIELD DR.8 7567-003-026 57,177 1 YES 57,177 YES 54,152.74 54,152.74 55,160.82 163,580.33$ 10,189.21$ 14,963.32$ 188,732.86$ 173,769.54$
35 EASTFIELD DR. 9 7567-003-025 58,922 1 YES 58,922 YES 54,152.74 54,152.74 55,742.49 165,305.27$ 10,296.66$ 15,121.11$ 190,723.04$ 175,601.93$
4 CHUCKWAGON DR.10 7567-003-022 60,746 1 YES 60,746 YES 54,152.74 54,152.74 56,350.49 167,108.31$ 10,408.97$ 15,286.04$ 192,803.31$ 177,517.27$
37 EASTFIELD DR. 11 7567-003-020 63,654 1 YES 63,654 YES 54,152.74 54,152.74 57,319.82 169,982.88$ 10,588.02$ 15,548.98$ 196,119.89$ 180,570.90$
34 EASTFIELD DR. 12 7567-003-047 42,949 1 YES 42,949 YES 54,152.74 54,152.74 50,418.16 149,515.88$ 9,313.16$ 13,676.79$ 172,505.82$ 158,829.03$
32 EASTFIELD DR. 13 7567-003-046 47,271 1 YES 47,271 YES 54,152.74 54,152.74 51,858.82 153,788.20$ 9,579.27$ 14,067.59$ 177,435.06$ 163,367.47$
30 EASTFIELD DR.14 7567-003-045 43,354 1 YES 43,354 YES 54,152.74 54,152.74 50,553.16 149,916.22$ 9,338.09$ 13,713.41$ 172,967.72$ 159,254.31$
28 EASTFIELD DR.15 7567-003-044 44,899 1 YES 44,899 YES 54,152.74 54,152.74 51,068.16 151,443.46$ 9,433.22$ 13,853.11$ 174,729.80$ 160,876.68$
26 EASTFIELD DR. 16 7567-003-043 43,150 1 YES 43,150 YES 54,152.74 54,152.74 50,485.16 149,714.57$ 9,325.53$ 13,694.96$ 172,735.06$ 159,040.10$
24 EASTFIELD DR.17 7567-003-042 64,603 1 YES 64,603 YES 54,152.74 54,152.74 57,636.16 170,920.97$ 10,646.45$ 15,634.79$ 197,202.22$ 181,567.43$
22 EASTFIELD DR.18 7567-003-041 56,794 1 YES 56,794 YES 54,152.74 54,152.74 55,033.16 163,201.73$ 10,165.63$ 14,928.69$ 188,296.05$ 173,367.36$
20 EASTFIELD DR.19 7567-003-040 65,947 1 YES 65,947 YES 54,152.74 54,152.74 58,084.16 172,249.53$ 10,729.21$ 15,756.32$ 198,735.05$ 182,978.73$
Totals 1,028,902.00 3,051,225.80$ 190,057.00$ 279,107.29$ 3,520,390.09$ 3,241,282.80$
[1] Parcel area adjusted to account for undeveloped land on slope
[2] Amounts shown may be one (1) penny off due to rounding
[2][2]
80
Jeffrey M. Cooper, P.E.
Vice President
NV5
Phone: (949) 585-0477
Email: Jeff.Cooper@nv5.com
81
Agenda Item No.: 8.A
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND DISCUSS A CAMPAIGN FOR FIRE FUEL
MANAGEMENT IN THE CANYONS.
DATE:March 22, 2021
BACKGROUND:
In response to the community's feedback that the amount of fire fuel in the canyons is a major safety
concern, the City Council considered an incentive program to encourage fuel management. The
discussions at the March 8, 2021 City Council meeting raised questions about the reasons for the
abundance of fuel in the canyons.
Is the community aware of available services that can assist with fuel management? Republic
Services provides one free 40 cubic yard green waste bin per property per year. Through
Republic Services, the City provides two greenwaste events per calendar year.
Is the cost an obstacle to fuel management? The term "denude" has been widely used in the
community when discussing fire fuel management in the canyons. According to the Los Angeles
County Fire Department, fire fuel management does not include complete clearing of vegetation
but does include reduction of fuel by manicuring the vegetation into a mosaic layout. The gaps
between vegetation will eliminate fuel ladder.
DISCUSSION:
The discussions from March 8, 2021 led to the following:
Educate the community on available services to support fire fuel management.
Educate the community on the appropriate methods to manage fuel in the canyons.
Hold a focus group to collect data on the reasons for the abundance of vegetation and fire fuel in
the canyons, and solicit possible solutions.
Assign the City Council Fire Fuel Committee or a City Council Ad Hoc subcommittee to draft a
policy for fire fuel management in the canyons.
The City Council directed staff to bring back the item for further discussion at the next City Council
meeting.
82
FISCAL IMPACT:
Efforts related to emergency preparedness, including fire fuel management, are included in the adopted
budget for Fiscal Year 2020-2021.
RECOMMENDATION:
Consider a campaign to eliminate fire fuel in the canyons, discuss action items and provide direction to
staff.
ATTACHMENTS:
83
Agenda Item No.: 9.A
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:TERRY SHEA, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:MID-YEAR BUDGET (FY20-21) REPORT AND APPROPRIATION.
DATE:March 22, 2021
BACKGROUND:
On June 8, 2020, the City Council adopted Resolutions 1253 and 1254 for adoption of the 2020-21 (FY
20/21) budget and appropriations limit. The Adopted General Fund FY 20/21 budget included
$2,060,400 in revenues, $2,383,718 in expenditures, $24,000 in transfers in and $177,527 in transfers
out for a budgeted deficit of $478,845. At the December 14, 2020 City Council meeting the Council
authorized a budget adjustment of $80,875 as a transfer to the Capital Improvement Fund for the City’s
25% match for the Hazard Mitigation Grant received from FEMA for the Vegetative Management
Mitigation Project.
Part of the budget deficit is tied to transfers out and other expenditures for the following items: Traffic
Safety Fund for roadway striping of $20,000, Capital Improvement Fund for the Tennis Court project of
$50,000, $7,000 for ADA design work at City Hall and $32,000 for acacia removal. In addition, there is
a $57,527 transfer to the Refuse Fund to subsidize the refuse fee increase.
DISCUSSION:
Mid-Year Budget Status General Fund
At the mid-year point of the FY 20/21, total General Fund year-to-date revenues are $1,146,422 which
is $40,878 more than expected through February 2021. Expenditures are $1,258,293 which is $173,980
less than budgeted through February 2021. The FY 20/21 revenues compared to expenditures after
transfers presents a decrease of $158,858 compared to an anticipated, budgeted shortfall of $437,946
through February 2021. As such, the City is $279,088 better than anticipated at mid-year (Attachment
1). Total revenues are up more than anticipated in property transfer tax, sales tax, and Care Act
84
revenues. Building & Other Permit Fees revenue is down below the midyear projections and through
February 2021 we have only received remittances through September 2020. Total expenditures in
Administration are less than the mid-year projected numbers with the main differences being in salary
and benefits and election expense. The costs for the City Attorney in the Administration Department are
slightly less than the mid-year projected amount. Total Finance expenditures are as budgeted at mid-
year. Total expenditures in Planning are slightly less than anticipated, most line items are in line with
where they should be at midyear. However, legal fees are above the midyear due to litigation and
increased code enforcement cases. Costs for the Storm Water Management through February are at
$89,412 which is less than the budgeted amount of $124,000. The Law Enforcement Department is
below budget at mid-year, the main reason is the Wildlife Management and Pest Control is well below
the annual budget amount of $50,000. The Non-Department budget at mid-year is well below the
projected mid-year amount with the biggest difference being in the Contingency account. The City
Properties budget is above the mid-year projected amount due to increased costs in landscaping.
Traffic Safety Fund
The original Traffic Safety Fund Budget included $20,000 for Road Striping-Dilineators-Paving.
Through February expenditures for striping and construction management are $5,460.
Capital Project Fund
The original Capital Project Fund Budget included $50,000 for the Tennis Court improvements, and
$7,000 for the City Hall ADA Design work and $32,000 for acacia and mustard removal. Through
February the City has only expended $4,830 for project management and design on the City Hall ADA
Design.
During FY 20/21 the City was awarded a FEMA Hazard Mitigation Grant Program Award for the
Vegetative Management Mitigation Project in the amount of $242,625 with a required match from the
City of 25% for $80,875. The Council authorized a General Fund Budget adjustment of $80,875 for the
match.
Utility Fund
The original Utility Fund Budget included $150,000 for undergrounding projects and $85,000 for a
Sewer Feasibility Study. For the undergrounding projects through February there is only $2,560 in
expenditures for that account. For the Sewer Feasibility Study, the City has expended $37,825 through
February. During the FY 20/21 the City received a FEMA Hazard Mitigation Grant for power line
85
undergrounding along Crest Road East, the Utility Fund Budget adjustments were approved by Council
and included grant funds of $1,145,487 Rule 20A revenues of $381,819 for a total of $1,527,306 and
increased appropriations for expenditures for the project of $1,527,306.
Mid-year Budget Adjustments
Staff is proposing one budget adjustment to the General Fund Revenues at this time, $50,000 for CARE
Act grant revenues which the City received that were not in the original budget. We will monitor the
Building & Other Permit Fees revenues for the remainder of the year and propose an adjustment if
necessary.
The General Fund proposed expenditure adjustments are an increase of $20,000 for 01-15-872 Property
Development - Legal.
FISCAL IMPACT:
There is an increase of proposed revenues of $50,000 and expenditures of $20,000 which reduces the
proposed Budget deficit to $529,720.
RECOMMENDATION:
The FY 20/21 mid-year budget review shows the City has a positive budget variance of $274,548 before
transfers and $279,088 after transfers in and out. The revenues are up $40,878, expenditures are down
$173,980 and net transfers in (out) are ($46,987). With the proposed budget adjustment to revenues of
$50,000 and to expenditures of $20,000 the projected budget deficit is now $529,720. The projected
General Fund Fund Balance on June 30, 2021 with the proposed changes would be $5,059,413.
It is recommended the City Council approve the proposed FY 20/21 mid-year budget adjustments for
the General Fund as listed on the Mid-Year Budget Adjustments attachment.
ATTACHMENTS:
FY 20-21MidYear Review RH.pdf
Budget Adjustment 2020-21xlsx.pdf
86
ACTUAL ADJUSTED % ADJUSTED %
JULY EIGHT MONTH EIGHT MONTH ANNUAL ANNUAL
FEB. BUDGET BUDGET BUDGET BUDGET
FY 20/21 FY 20/21 USED FY 19/20 USED
AB CDE
(A/B) (A/D)
BEGINNING FUND BALANCE 5,617,133$ 5,617,133$
GENERAL FUND REVENUES
TAXES 779,681$ 713,492$ 109.28% 1,228,600$ 63.46%
OTHER AGENCIES 177,366 116,250 152.57% 232,500 76.29%
LICENSES & PERMITS 71,430 93,796 76.15%321,550 22.21%
USE OF PROPERTY & MONEY 111,748 95,333 117.22% 168,000 66.52%
OTHER REVENUES 6,197 26,983 22.97% 53,500 11.58%
TOTAL REVENUES 1,146,422$ 1,045,854$ 109.62% 2,060,400$ 55.64%
TOTAL GENERAL FUND REVENUES
01 CITY ADMINISTRATION
EMPLOYEE SALARIES 194,834$ 277,623$ 70.18%435,100$ 44.78%
EMPLOYEE BENEFITS 94,960 125,459 75.69%190,000 49.98%
TOTAL PERSONNEL 289,794 403,082 71.89%625,100 46.36%
MATERIALS & SUPPLIES 58,871 83,456 70.54%143,500 41.03%
CONTRACTUAL SERVICES 135,088 111,367 121.30% 213,200 63.36%
CAPITAL OUTLAY 2,757 - 0.00% - #DIV/0!
01 TOTAL CITY ADMINISTRATION 486,510$ 597,905 81.37%981,800 49.55%
05 FINANCE
MATERIALS & SUPPLIES - 1,225 0.00% 2,100 0.00%
CONTRACTUAL SERVICES 65,698 68,942 95.29%120,783 54.39%
CAPITAL OUTLAY - - 0.00% - 0.00%
05 TOTAL FINANCE 65,698$ 70,167$ 93.63%122,883$ 53.46%
15 PLANNING & DEVELOPMENT
EMPLOYEE SALARIES 144,710$ 144,362$ 100.24% 212,450$ 68.11%
EMPLOYEE BENEFITS 44,090 48,018 91.82% 72,950 60.44%
TOTAL PERSONNEL 188,800 192,380 98.14%285,400 66.15%
MATERIALS & SUPPLIES 1,097 6,767 16.21% 12,600 8.71%
CONTRACTUAL SERVICES 298,990 299,400 99.86%524,400 57.02%
15 TOTAL PLANNING & DEVELOPMENT 488,887$ 498,547$ 98.06%822,400$ 59.45%
25 LAW ENFORCEMENT 135,304$ 169,959$ 79.61%291,785$ 46.37%
65 NON-DEPARTMENT 36,273$ 56,320$ 64.41% 97,350$ 37.26%
75 CITY PROPERTIES 45,621$ 39,375$ 115.86% 67,500$ 67.59%
GENERAL FUND TOTAL EXPENDITURES 1,258,293$ 1,432,273$ 87.85% 2,383,718$ 52.79%
NET BEFORE TRANSFERS (111,871)$ (386,419)$ (323,318)$
TRANSFERS (46,987)$ (51,527)$ 91.19% (234,402)$ 20.05%
NET REVENUE(DEFICIT) AFTER TRANSFERS (158,858)$ (437,946)$ (557,720)$
ENDING FUND BALANCE 5,179,187$ 5,059,413$
CITY OF ROLLING HILLS
GENERAL FUND REVENUES & EXPENDITURES
MID-YEAR REVIEW FY 2020-21
GENERAL LEDGER ACCOUNTS
GENERAL FUND REVENUES & EXPENDITURES SUMMARY
87
ACTUAL ADJUSTED % ADJUSTED %
JULY EIGHT MONTH EIGHT MONTH ANNUAL ANNUAL
FEB. BUDGET BUDGET BUDGET BUDGET
FY 20/21 FY 20/21 USED FY 19/20 USED
AB CDE
(A/B) (A/D)GENERAL LEDGER ACCOUNTS
GENERAL FUND REVENUES
4001 TAXES
401 Property Taxes 709,706$ 694,342$ 102.21% 1,190,300$ 59.62%
405 Sales Tax 22,362 2,400 931.75% 4,800 465.88%
410 Real Estate Transfer Tax 47,613 16,750 284.26% 33,500 142.13%
4001 Total 779,681 713,492 109.28% 1,228,600 63.46%
4030 OTHER AGENCIES
505 Disaster Grants 9,690 - #DIV/0!- #DIV/0!
585 COVID 19 Revenues 50,000 - #DIV/0!- #DIV/0!
420 Motor Vehicle in Lieu Tax-VLF 117,676 116,250 101.23% 232,500 50.61%
Total 177,366 116,250 152.57% 232,500
4050 LICENSES & PERMITS
440 Building & Other Permit Fees 45,979 70,313 65.39%281,250 16.35%
450 Variance, Planning & Zoning Fees 17,933 13,333 134.50% 20,000 89.67%
455 Animal Control Fees 238 650 36.62% 1,300 18.31%
460 Franchise Fees 7,280 9,500 76.63% 19,000 38.32%
4050 Total 71,430 93,796 76.15%321,550 22.21%
4060 FINES & VIOLATIONS
480 Fines & Traffic Violations 1,958 7,150 27.38% 14,300 13.69%
5000 USE OF PROPERTY & MONEY
600 City Hall Leasehold RHCA 45,992 45,333 101.45% 68,000 67.64%
670 Interest Earned 65,756 50,000 131.51% 100,000 65.76%
5000 Total 111,748 95,333 117.22% 168,000 66.52%
6500 EXCHANGE FUNDS
620 Proposition A - - - 56,250 0.00%
6700 OTHER REVENUE
650 PSAF & COPS 648 533 121.58% 800 81.00%
655 Burglar Alarm Responses 350 400 87.50% 600 58.33%
675 Miscellaneous 3,241 18,900 17.15% 37,800 8.57%
6700 Total 4,239 19,833 21.37% 39,200 10.81%
TOTAL GENERAL FUND REVENUES 1,146,422$ 1,045,854$ 109.62% 2,060,400$ 55.64%
GENERAL FUND REVENUES & EXPENDITURES DETAIL
88
ACTUAL ADJUSTED % ADJUSTED %
JULY EIGHT MONTH EIGHT MONTH ANNUAL ANNUAL
FEB. BUDGET BUDGET BUDGET BUDGET
FY 20/21 FY 20/21 USED FY 19/20 USED
AB CDE
(A/B) (A/D)GENERAL LEDGER ACCOUNTS
GENERAL FUND EXPENDITURES
01 CITY ADMINISTRATION
7001 Employee Salaries
702 Salaries Full Time 194,834$ 277,623$ 70.18%424,600$ 45.89%
703 Salaries Part Time - - 10,500 0.00%
7001 Total 194,834 277,623 70.18%435,100 44.78%
7005 Employee Benefits
710 Retirement CalPERS - Employer 36,261 48,267 75.13% 72,400 50.08%
715 Workers Compensation Insurance 5,552 5,133 108.16% 7,700 72.10%
716 Group Insurance 18,274 31,735 57.58% 47,600 38.39%
717 Retiree Medical 22,172 20,201 109.76% 30,300 73.17%
718 Employer Payroll Taxes 10,566 17,523 60.30% 26,800 39.43%
719 Deferred Compensation 535 1,000 53.50% 2,000 26.75%
720 Auto Allowance 1,600 1,600 100.00% 3,200 50.00%
7005 Total 94,960 125,459 75.69%190,000 49.98%
7500 Materials & Supplies
740 Office Supplies & Expense 19,912 30,000 66.37% 60,000 33.19%
745 Equipment Leasing Costs 3,179 2,733 116.32% 4,100 77.54%
750 Dues & Subscriptions 10,582 9,417 112.37% 11,300 93.65%
755 Conference Expense 325 5,833 5.57% 10,000 3.25%
757 Meeting Expense 357 1,500 23.80% 2,000 17.85%
759 Training & Education - 1,167 0.00% 2,000 0.00%
761 Auto Mileage 77 290 26.55% 500 15.40%
765 Postage 11,544 10,000 115.44% 15,000 76.96%
770 Telephone 4,361 3,558 122.57% 6,100 71.49%
775 City Council Expense 75 5,833 1.29% 10,000 0.75%
776 Miscellaneous Expenses 3,034 - - - -
780 Minutes Clerk Meetings 2,913 3,500 83.23% 6,000 48.55%
785 Codification 550 2,917 18.85% 5,000 11.00%
790 Advertising 325 875 37.14% 1,500 0.00%
795 Other General Administrative Expense 1,637 5,833 28.06% 10,000 16.37%
7500 Total 58,871 83,456 70.54%143,500 41.03%
8000 Contractual Services
801 City Attorney 49,040 52,500 93.41% 90,000 54.49%
802 Legal Expenses - Other 1,577 1,750 0.00% 3,000 52.57%
820 Website 27,408 3,000 913.60% 6,000 456.80%
850 Election Expense City Council 3,078 5,000 61.56% 30,000 0.00%
890 Consulting Fees 53,985 49,117 109.91% 84,200 64.12%
8000 Total 135,088 111,367 121.30% 213,200 63.36%
9000 Capital Outlay
950 Capital Outlay - Equipment 2,757 - 0.00% - #DIV/0!
955 Capital Outlay - City Hall Improvements - - 0.00% - #DIV/0!
9000 Total 2,757 - 0.00% - #DIV/0!
01 TOTAL CITY ADMINISTRATION 486,510$ 597,905$ 81.37%981,800$ 49.55%
89
ACTUAL ADJUSTED % ADJUSTED %
JULY EIGHT MONTH EIGHT MONTH ANNUAL ANNUAL
FEB. BUDGET BUDGET BUDGET BUDGET
FY 20/21 FY 20/21 USED FY 19/20 USED
AB CDE
(A/B) (A/D)GENERAL LEDGER ACCOUNTS
05 FINANCE
7500 Materials & Supplies
750 Dues & Subscriptions - 1,225 0.00% 2,100 0.00%
776 Miscellaneous Expense - - 0.00% - 0.00%
7500 Total - 1,225 0.00% 2,100 0.00%
8000 Contractual Services
810 Annual Audit 17,110 17,100 100.06% 17,100 100.06%
890 Consulting Fees 48,588 51,842 93.72%103,683 46.86%
8000 Total 65,698 68,942 95.29%120,783 54.39%
05 TOTAL FINANCE 65,698$ 70,167$ 93.63%122,883$ 53.46%
15 PLANNING & DEVELOPMENT
7001 Employee Salaries
702 Salaries Full Time 119,223$ 128,612$ 92.70%196,700$ 60.61%
703 Salaries Part Time 25,487 15,750 161.82% 15,750 161.82%
7001 Total 144,710 144,362 100.24% 212,450 68.11%
7005 Employee Benefits
710 Retirement CalPERS - Employer 22,557 22,533 100.11% 33,800 66.74%
715 Workers Compensation Insurance 2,087 2,533 82.39% 3,800 54.92%
716 Group Insurance 9,692 10,800 89.74% 16,200 59.83%
718 Employer Payroll Taxes 9,379 10,952 85.64% 16,750 55.99%
720 Auto Allowance 375 1,200 31.25% 2,400 15.63%
7005 Total 44,090 48,018 91.82% 72,950 60.44%
7500 Materials & Supplies
758 Planning Commission Meeting 855 1,750 48.86% 3,000 28.50%
776 Miscellaneous Expenses 242 1,167 20.74% 2,000 12.10%
750 Dues and subs - 350 - 600 0.00%
755 Conferences Expense - 2,500 - 5,000 0.00%
759 Training & Education - 1,000 - 2,000 0.00%
7500 Total 1,097 6,767 16.21% 12,600 8.71%
8000 Contractual Services
872 Property Development - Legal Expense 28,717 27,417 104.74% 47,000 61.10%
802 Legal Expense - Other 27,473 - 0.00% - -
878 Build Inspection LA County/Willdan 46,129 50,000 92.26%150,000 30.75%
881 Storm Water Management 89,412 103,333 86.53%124,000 72.11%
882 Variance & CUP Expense 8,809 4,083 215.75% 7,000 125.84%
884 Special Project Study & Consultant 98,450 114,567 85.93%196,400 50.13%
8000 Total 298,990 299,400 99.86%524,400 57.02%
9000 Capital Outlay
950 Capital Outlay - Equipment - - 0.00% 2,000 0.00%
9000 Total Capital Outlay - - 0.00% 2,000 0.00%
15 TOTAL PLANNING & DEVELOPMENT 488,887$ 498,547$ 98.06%824,400$ 59.30%
90
ACTUAL ADJUSTED % ADJUSTED %
JULY EIGHT MONTH EIGHT MONTH ANNUAL ANNUAL
FEB. BUDGET BUDGET BUDGET BUDGET
FY 20/21 FY 20/21 USED FY 19/20 USED
AB CDE
(A/B) (A/D)GENERAL LEDGER ACCOUNTS
25 LAW ENFORCEMENT
8200 Law Enforcement
830 Law Enforcement 129,439$ 135,791$ 95.32%232,785$ 55.60%
833 Other Law Enforcement Expenses 1,072 1,500 71.47% 3,000 35.73%
837 Wild Life Management & Pest Control 2,562 29,168 8.78% 50,000 5.12%
838 Animal Control Expense 2,231 3,500 63.74% 6,000 37.18%
8200 Total 135,304 169,959 79.61%291,785 46.37%
25 TOTAL LAW ENFORCEMENT 135,304$ 169,959$ 79.61%291,785$ 46.37%
65 NON-DEPARTMENT
7500 Materials & Supplies
901 South Bay Community Organization 2,000$ 2,000$ 100.00% 4,100$ 48.78%
985 Contingency - 14,600 0.00% 25,000 0.00%
7500 Total 2,000 16,600 12.05% 29,100 6.87%
8000 Contractual Services
895 Insurance & Bond Expense 20,077 18,400 109.11% 27,600 72.74%
8000 Total 20,077 18,400 109.11% 27,600 72.74%
8500 Community Promotion
915 Community Recognition 381 6,420 5.93% 11,000 3.46%
916 Civil Defense Expense - 400 0.00% 650 0.00%
917 Emergency Preparedness 13,815 14,500 0.00% 29,000 47.64%
8500 Total 14,196 21,320 66.59% 40,650 34.92%
65 TOTAL NON-DEPARTMENT 36,273$ 56,320$ 64.41% 97,350$ 37.26%
75 CITY PROPERTIES
8000 Contractual Services
925 Utilities 20,494$ 19,833$ 103.33% 34,000$ 60.28%
930 Repairs & Maintenance 12,752 11,667 109.30% 20,000 63.76%
932 Area Landscaping 12,375 7,875 157.14% 13,500 91.67%
8000 Total 45,621 39,375 115.86% 67,500 67.59%
75 TOTAL CITY PROPERTIES 45,621$ 39,375$ 115.86% 67,500$ 67.59%
131 GENERAL FUND TOTAL EXPENDITURES 1,258,293$ 1,432,273$ 87.85% 2,385,718$ 52.74%
NET REVENUES BEFORE TRANSFERS (111,871)$ (386,419)$ 21.76% (325,318)$ 2.90%
699 Fund Transfers (OUT) IN
Traffic Safety Fund (5,460)$ (10,000)$ 54.60% (20,000)$ 27.30%
Capital Improvement Fund - 0.00% (169,875) 0.00%
Community Facilities Fund - - 0.00% (11,000) 0.00%
Refuse Collection Fund (57,527) (57,527) 100.00% (57,527) 100.00%
Refuse Collection Fund 16,000 16,000 100.00% 24,000 66.67%
699 Total (46,987) (51,527) 91.19% (234,402) 20.05%
NET REVENUE (DEFICIT) AFTER TRANSFERS (158,858)$ (437,946)$ 112.95% (559,720)$ 22.94%
FUND BALANCE
Total to begin 5,617,133$ 5,617,133$ 5,617,133$
Total to begin - Adjustment
Total to end 5,458,275$ 5,179,187$ 5,057,413$ 91
Adjusted
Budget Mid-Year Budget
Account# Account Name Reason for Adjustment FY 20/21 Adjustment FY 20/21
01-00-585 Care Act Revenues Received but not included in original budget -$ 50,000$ 50,000$
Total Increase in Revenues Proposed Increase 50,000
Original General Fund Budget - Revenues 2,060,400
Adjusted General Fund Budget - Revenues 2,110,400$
01-15-872 Property Development - Legal
Costs are higher at mid-year 47,000$ 20,000$ 67,000$
Total Increase in Expenditures 20,000
Original General Fund Budget - Expenditures 2,385,718
Adjusted General Fund Budget - Expenditures 2,405,718
Adjusted General Fund Budget - Net Transfers (234,402)
Adjusted Fiscal Year 2020-21 Budget Deficit (529,720)$
CITY OF ROLLING HILLS
FISCAL YEAR 2020-21 BUDGET ADJUSTMENT
MID-YEAR BUDGET ADJUSTMENTS
GENERAL FUND EXPENDITURES
GENERAL FUND REVENUES
Page 1 of 1 Budget Adjustment 2020-21xlsx.xlsx 92
Agenda Item No.: 9.B
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG)
SPECIAL ASSESSMENT FOR REGIONAL PLANNER.
DATE:March 22, 2021
BACKGROUND:
South Bay Cities Council of Government is proposing to hire a regional planner to assist its city
members with land use issues and monitor and interpret housing legislation as well as enhance the
SBCCOG's climate action work. The regional planner will be a resource to address issues common to
all of the cities.
DISCUSSION:
The idea of hiring a regional planner arose from upcoming land use issues that need to be addressed by
COG and its member cities. Many of these land use issues deal with the numerous housing bills being
introduced at the state level. Another issue is the need for the COGs to administer the Regional Early
Action Program which provides one time funding to accelerate housing production and facilitate
compliance in implementing the 6th Cycle Housing Element.
SBCCOG intends to use REAP funding to augment a portion of the planner position. Any funding not
used from the assessment will roll over to the following year.
Mayor Pro Tem Dieringer is the City's representative to the COG. To date, City of Palos Verdes Estates
and City of Lawndale have opposed the assessment for the regional planner.
FISCAL IMPACT:
Based on the City's population, its contribution will either be $4,000 or $7,060 per year.
RECOMMENDATION:
Consider SBCCOG's request and provide direction to Mayor Pro Tem Dieringer on City's position.
ATTACHMENTS:
South Bay Cities Council of Governments.docx
12.20 draft Scope of Work SBCCOG Director of Regional Development.docx
93
1.21_special_assessment_for_regional_planner_v2.xlsx
94
South Bay Cities Council of Governments
January 28, 2021
TO: SBCCOG Board of Directors
FROM:SBCCOG Steering Committee
RE:Special Assessment for SBCCOG Regional Planner
Adherence to the Strategic Plan
Goal A: Environment, Transportation and Economic Development.Facilitate, implement
and/or educate members and others about environmental, transportation and economic
development programs that benefit the South Bay.
Goal B: Regional Advocacy. Advocate for the interests of the South Bay.
Goal C: Member Networking and Communications. Sustain and strengthen Board and
member commitment to SBCCOG and its initiatives.
Background
Over the last few months, SBCCOG staff has been discussing with the Community
Development Directors and City Managers the idea of the SBCCOG hiring a planner who
would work with cities on land use issues and monitor and interpret housing legislation as
well as enhancing the SBCCOG’s climate action work. See attached draft scope of work.
This discussion has been precipitated by the many issues that are coming to COG’s dealing
with land use. Not only the proliferation of state housing legislative proposals, but also
SCAG relying on the COGs to administer and develop the Regional Early Action Program
(REAP) for which we will working on 4 projects with Community Development Directors
for several years. In the last two years, Gateway COG has hired a planner for their region
and they have found it very helpful.
This person would be a resource to address issues shared by all of the cities. In most cases,
the existing city staff are working to their limit, busy with their existing workload.
The Community Development Directors, City Managers and Steering Committee have
been supportive of the proposal knowing that it would need to be financed through a
special assessment. A matrix of two possible special assessment scenarios is attached. The
first column is a breakdown of cities by size which is the same as the way we financed the
development of the cities’ climate action plans. The second column has one cost for all
cities.
It is the staff’s intention to use funding from the REAP program as permissible to pay for part
of this position and if the entire assessment is not needed, the excess would roll over into the
following year reducing the assessment for that year. Gateway COG finances their planner
through SB2 funds which cities receive every year which also could be a potential source of
funds for cities to pay assessment.
95
RECOMMENDATION
Approve the hiring of a planner for the subregion who would work under the direction of the
SBCCOG on priorities established by the City Community Development Directors and the
SBCCOG. The position will be funded by an assessment based on the population categories
(1s column) in the attached matrix.
96
Draft Scope of Work – South Bay COG Director of Regional Development*
*Regional Planning might be more descriptive but some funds won’t pay for planning
December 2020
The Director of Regional Development is responsible for conducting the agency’s housing and
development program as follows:
Always in consultation with the city Community Development Directors:
Assist the COG and member jurisdictions in developing a coherent housing policy to ensure that
state policy goals to accelerate housing production are met, while also meeting the local needs
of communities in the SBCCOG region;
Track state housing policy and legislation, recommend advocacy positions to be taken by the
SBCCOG Board and support or participate in legislative advocacy on behalf of the SBCCOG as
directed;
Track and participate in the development of regional plans, particularly the Regional
Transportation Plan and Sustainable Communities Strategy (RTP/SCS) periodically developed by
SCAG; track and participate in related regional committee meetings (Technical Working Group,
Regional Council, Policy Committees, etc.); and keep COG members informed of their
implications;
Track and participate in SCAG’s RHNA process, including RHNA Subcommittee meetings for the
distribution methodology, and keep COG members informed of the process and its implications;
Oversee the implementation of the SCAG REAP programs that the SBCCOG has submitted on
behalf of SBCCOG cities;
Work with other COG and city program staff, including transportation planning, economic
development, and homelessness to ensure that policy, planning, and project development
efforts are coordinated;
Develop a comprehensive understanding of what cities are doing throughout the state on
complying with requirements, i.e. best practices, re: ADU’s, public participation, etc.;
Track member jurisdictions’ compliance with state housing law and assure they receive technical
assistance as needed;
Be a resource to cities on request – conducting research, assisting with RFP’s
Further develop the agency’s climate planning initiatives by ensuring member jurisdictions
continue to use the Climate Action Planning Framework; update the CAP Framework and
develop additional tools as needed;
Recommend and develop additional innovative planning programs as needed, and monitor and
share funding opportunities to help the South Bay Cities prosper economically, environmentally,
and socially.
97
Special Assessment Proposed for Regional Planner
OVER 75,000 population
Carson 9,000 7060
Hawthorne 9,000 7060
Inglewood 9,000 7060
Los Angeles County 9,000 7060
Los Angeles City 9,000 7060
Torrance 9,000 7060
30,000 TO 75,000 population
Gardena 6,500 7060
Lawndale 6,500 7060
Manhattan Beach 6,500 7060
Rancho Palos Verdes 6,500 7060
Redondo Beach 6,500 7060
UNDER 30,000 population
El Segundo 4,000 7060
Hermosa Beach 4,000 7060
Lomita 4,000 7060
Palos Verdes Estates 4,000 7060
Rolling Hills 4,000 7060
Rolling Hills Estates 4,000 7060
TOTAL 110,500 120020
Gateway COG has a budget of $130,000 for this position. With their REAP funding, it is now closer to $150,000.
98
Agenda Item No.: 9.C
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:MNS ENGINEERS CONTRACT AMENDMENT.
DATE:March 22, 2021
BACKGROUND:
MNS Engineers (MNS) provided professional services to prepare FEMA/CalOES grant applications and responded
to additional information requests, beyond the contract scope, months after the grant applications were submitted.
MNS provided assistance when staff needed to respond to the grantor's quick turn-around deadlines and helped re-
establish records that the City were missing. The contract was never properly amended to cover the additional scope
of work when MNS exceeded their approved budget.
DISCUSSION:
Through numerous discussions with MNS and thorough review of invoices and service hours provided
beyond the approved contract agreement, staff was able to reconcile, confirm and justify the additional
requests for payment on services rendered. It was concluded that time not billed for additional scope of
work amounts to approximately $18,782.
FISCAL IMPACT:
MNS is requesting approval of budget increase in the amount of $18,782.23.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Project Detail- CIROH.190066.00.pdf
99
Regular
Hours
Total
Ovt Hrs
Total
Amount
Billing
2.00 121.40 450.00 450.00
.50 30.35 100.00 100.00
1.50 91.05 300.00 300.00
1.50 91.05 300.00 300.00
.50 30.35 100.00 100.00
6.00 364.20 1,250.00
6.00 360.00 810.00 810.00
.50 12.08 55.00 55.00
1.00 24.15 110.00 110.00
.50 12.08 55.00 55.00
2.00 48.31 1,030.00
14.00 772.51 2,280.00
1,479.07
14.00 2,251.58 2,280.00
97.94 112.63 112.63
21.08 24.24 24.24
8.56 9.84 9.84
14.44 16.61 16.61
7.80 8.97 8.97
6.55 7.53 7.53
156.37 179.82
156.37 179.82
156.37 179.82
14.00 2,407.95 2,459.82
.50 30.35 112.50 112.50
1.00 60.70 225.00 225.00
1.50 91.05 337.50
1.25 75.00 168.75 168.75
2.00 120.00 270.00 270.00
2.75 165.00 371.25 371.25
2.25 135.00 303.75 303.75
2.00 120.00 270.00 270.00
10.25 615.00 1,383.75
3.00 138.00 480.00 480.00
14.75 844.05 2,201.25
1,616.04
14.75 2,460.09 2,201.25
14.75 2,460.09 2,201.25
2.00 108.66 350.00 350.00
1.00 54.33 175.00 175.00
3.00 162.99 525.00 525.00
1.50 81.50 262.50 262.50
1.00 54.33 175.00 175.00
1.00 54.33 175.00 175.00
1.00 54.33 175.00 175.00
1.00 54.33 175.00 175.00
11.50 624.80 2,012.50
3.00 93.00 375.00 375.00
4.00 124.00 500.00 500.00
4.00 124.00 500.00 500.00
4.00 124.00 500.00 500.00
3.00 93.00 375.00 375.00
6.50 201.50 812.50 812.50
.50 15.50 62.50 62.50
25.00 775.00 3,125.00
Investigated a request made by Greg regarding relabeling all the "fire breaks" as "fuel breaks".
Total for 1314 25.00 775.00
GEN120 F 1314 Haefele, Matthew 4/16/2019 6.50 201.50
Made an updated cost estimate on the proper cost estimate form.
GEN120 X 1314 Haefele, Matthew 5/28/2019 .50 15.50
Finished updates to the exhibits and added additional details. Created PDFs for submission to the City.
GEN120 F 1314 Haefele, Matthew 4/11/2019 3.00 93.00
Created a cost estimate and updated some small corrections on the exhibits.
GEN120 F 1314 Haefele, Matthew 4/9/2019 4.00 124.00
Worked on creation of updated exhibits for the Fire Breaks.
GEN120 F 1314 Haefele, Matthew 4/10/2019 4.00 124.00
Worked on creation of an exhibit showing the fire breaks and surrounding location.
GEN120 F 1314 Haefele, Matthew 4/8/2019 4.00 124.00
Finished with the fire break exhibit drawings.
Total for 1078 11.50 624.80
GEN120 F 1314 Haefele, Matthew 4/5/2019 3.00 93.00
Review estimate with MGH and give direction and then submit to GJ for his use.
GEN120 F 1078 Yankee, Kent 4/16/2019 1.00 54.33
Review request from GJ to provide cost estimate in format needed for submission which is new information than originally requested. Determine
GEN120 F 1078 Yankee, Kent 4/10/2019 1.00 54.33
Review exhibits and provide redline edits to MGH and submit to GJ after corrections.
GEN120 F 1078 Yankee, Kent 4/11/2019 1.00 54.33
Meeting with GJ and Yolanta Schwartz regarding desires of fire breaks and their locations. Determine some locations and go over intent and
GEN120 F 1078 Yankee, Kent 4/9/2019 1.00 54.33
Give further direction and then provide substantial redline comments to exhibit.
GEN120 F 1078 Yankee, Kent 4/5/2019 3.00 162.99
Research for fire break standards. Get scope of what need to do organized to assign MGH.
GEN120 F 1078 Yankee, Kent 4/8/2019 1.50 81.50
Meeting with GJ regarding fire break exhibits and scope of work desired. Go over maps and profiles. Review information prior to meeting to ask
GEN120 F 1078 Yankee, Kent 4/3/2019 1.00 54.33
Create images of locations discussed with GJ. Create folder structure and current aerials for performance of work.
Level2 Number: TASK03 Draft Grant Applications
Labor
GEN120 F 1078 Yankee, Kent 4/2/2019 2.00 108.66
Total for Labor and Overhead 14.75 844.05
Total for TASK02 14.75 844.05
Project Kick-Off with Rolling Hills
Total for Labor 14.75 844.05
Total for Overhead (Estimated)
Prepare rolling hills bca
Total for 1344 10.25 615.00
GEN110 F 1465 Killen, Monica 3/19/2019 3.00 138.00
MUN135 F 1344 Palmquist, Linda 4/12/2019 2.25 135.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/15/2019 2.00 120.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/11/2019 2.75 165.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/9/2019 1.25 75.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/10/2019 2.00 120.00
MUN135 F 1321 Jaquez, Gregory 3/26/2019 1.00 60.70
Location ID and maps.
Total for 1321 1.50 91.05
Labor
MUN135 F 1321 Jaquez, Gregory 3/19/2019 .50 30.35
Follow up with information request for plans, maps. Arrangements for subconsultant.
Total for TASK01 14.00 772.51
Level2 Number: TASK02 Data Collection
Total for Reimbursable Expenses
Total for Expenses
X AP 35505 5/31/2019 / FedEx / Merchandise/Killen - West Covina CA
Total for 5101.00
X AP 35505 5/31/2019 / FedEx / CA Governors Office of Emergen/ShafeelK - Mather
CA
X AP 35505 5/31/2019 / FedEx / City of Rolling Hills/YolandaS - Rolling Hills CA
X EX 8991 4/15/2019 / Lombardi, Emma / AMAZON.COM LLC
X AP 35174 4/25/2019 / FedEx / City of Rolling Hills-Planning Dir/Schwartz - Palos
Verdes Penin CA
Expenses
Reimbursable Expenses
5101.00 Reimb. General & Project Expenses
X EX 8991 4/15/2019 / Lombardi, Emma / AMAZON.COM LLC
Total for Overhead (Estimated)
Total for Labor and Overhead 14.00 772.51
Fedex for MKillen
Total for 1373 2.00 48.31
Total for Labor 14.00 772.51
ADM105 X 1373 Lombardi, Emma 4/16/2019 1.00 24.15
Labels for Proposal
ADM105 X 1373 Lombardi, Emma 5/2/2019 .50 12.08
BCA tool training
ADM105 X 1373 Lombardi, Emma 4/15/2019 .50 12.08
Supply Order for Proposal
Total for 1321 6.00 364.20
ADM165 X 1344 Palmquist, Linda 4/8/2019 6.00 360.00
GEN100 F 1321 Jaquez, Gregory 4/16/2019 .50 30.35
Project coordination and logistics review with grant writer.
GEN100 F 1321 Jaquez, Gregory 4/8/2019 1.50 91.05
Review and propose new fire break locations with Y. Schwartz.
GEN100 F 1321 Jaquez, Gregory 4/15/2019 1.50 91.05
Estimate Overhead Total
Hours
Regular
Amount
Project Number: CIROH.190066.00 CAL-OES Grant Request
Level2 Number: TASK01 Project Management
PROJECT DETAIL - Grant Applications for FEMA Hazard Mitigation Grant - Vegetative
Management/Fuel Break/Erosion Control Project, Community Wildfire Prevention Plan,
Eastfield Drive Electrical Utility Undergrounding Project
Tuesday, February 16, 2021
MNS Engineers, Inc.
Transactions for 3/1/2019 through 10/31/2019
Kickoff meeting with City staff.
GEN100 F 1321 Jaquez, Gregory 4/1/2019 .50 30.35
Guidance for conceptual PE for fire breaks.
Labor
GEN100 F 1321 Jaquez, Gregory 3/19/2019 2.00 121.40
Eastfield staging are exhibit. Coordination on cost narratives.
v7.6.760 (TKANJA) - Cost and Billing, Estimate Overhead Page 1 of 1
100
Regular
Hours
Total
Ovt Hrs
Total
Amount
BillingEstimate Overhead Total
Hours
Regular
Amount
3.00 182.10 600.00 600.00
3.00 182.10 600.00 600.00
6.00 364.20 1,200.00
5.50 330.00 742.50 742.50
4.00 240.00 540.00 540.00
9.50 570.00 1,282.50
.50 23.00 80.00 80.00
1.50 69.00 240.00 240.00
3.50 161.00 560.00 560.00
4.00 184.00 640.00 640.00
4.00 184.00 640.00 640.00
3.50 161.00 560.00 560.00
7.50 345.00 1,200.00 1200.00
3.00 138.00 480.00 480.00
5.00 230.00 800.00 800.00
6.00 276.00 960.00 960.00
3.50 161.00 560.00 560.00
3.50 161.00 560.00 560.00
4.00 184.00 640.00 640.00
7.50 345.00 1,200.00 1200.00
5.50 253.00 880.00 880.00
8.00 368.00 1,280.00 1280.00
5.00 230.00 800.00 800.00
8.00 368.00 1,280.00 1280.00
83.50 3,841.00 13,360.00
11.50 1,840.00 1840.00
4.75 760.00 760.00
16.25 2,600.00
151.75 6,175.00 23,580.00
11,822.82
151.75 17,997.82 23,580.00
118.75 118.75 118.75
287.50 287.50 287.50
406.25 406.25
406.25 406.25
406.25 406.25
151.75 18,404.07 23,986.25
2.00 121.40 400.00 400.00
8.00 485.60 1,600.00 1600.00
10.00 607.00 2,000.00
4.00 240.00 540.00 540.00
14.00 847.00 2,540.00
1,621.69
14.00 2,468.69 2,540.00
61.48 61.48 61.48
34.96 40.20 40.20
67.48 77.60 77.60
55.17 63.45 63.45
64.27 73.91 73.91
39.72 45.68 45.68
2.28 2.62 2.62
5.13 5.90 5.90
9.11 10.48 10.48
278.12 319.84
278.12 319.84
339.60 381.32
14.00 2,808.29 2,921.32
.25 15.18 50.00 50.00
2.00 121.40 400.00 400.00
1.00 60.70 200.00 200.00
1.00 60.70 200.00 200.00
3.25 197.28 650.00 650.00
3.00 182.10 600.00 600.00
.50 31.82 100.00 100.00
Total for Expenses
Total for Direct Expenses
Prepare revised Vulnerable Infrastructure document.
GEN100 X 1321 Jaquez, Gregory 8/1/2019 .50 31.82
MUN135 X 1321 Jaquez, Gregory 6/6/2019 3.25 197.28
Revised writeup for Vulnerable Infrastructure.
MUN135 X 1321 Jaquez, Gregory 6/7/2019 3.00 182.10
Research Vulnerable Infrastruture cost estimation.
GEN100 X 1321 Jaquez, Gregory 6/4/2019 1.00 60.70
Team discussion on response for Vulnerable Infrastructure estimates and revised BCA.
MUN135 X 1321 Jaquez, Gregory 5/21/2019 2.00 121.40
Prepare edits to Veg. Fuel Breaks Subapp.
MUN135 X 1321 Jaquez, Gregory 6/4/2019 1.00 60.70
Labor
GEN100 X 1321 Jaquez, Gregory 5/20/2019 .25 15.18
Coordinate with staff on Veg Mgmt/Fuel Break subapplication edits requested by OES.
Total for TASK04 14.00 847.00
Level2 Number: TASK05 Post Deadline Edits
Total for Reimbursable Expenses
Total for Expenses
X EX 9132 4/22/2019 / Jaquez, Gregory / FEDEX OFFIC31900031955 WEST COVINA
CATotal for 5101.00
X EX 9132 4/22/2019 / Jaquez, Gregory / FEDEX OFFIC31900031955 WEST COVINA
CA X EX 9132 4/22/2019 / Jaquez, Gregory / FEDEX OFFIC31900031955 WEST COVINA
CA
X EX 8845 4/19/2019 / Jaquez, Gregory / FEDEXOFFICE 00000828 800-4633339 TX
X EX 9132 4/22/2019 / Jaquez, Gregory / FEDEX OFFIC31900031955 WEST COVINA
CA
X EX 8845 4/19/2019 / Jaquez, Gregory / FEDEXOFFICE 00000828 800-4633339 TX
X EX 8845 4/19/2019 / Jaquez, Gregory / FEDEXOFFICE 00000828 800-4633339 TX
Reimbursable Expenses
5101.00 Reimb. General & Project Expenses
X EX 8845 4/19/2019 / Jaquez, Gregory / FEDEXOFFICE 00000828 800-4633339 TX
Expenses
Direct Expenses
6115.00 Direct Other Expenses
F EX 8754 4/18/2019 / Killen, Monica / Mileage
Total for Overhead (Estimated)
Total for Labor and Overhead 14.00 847.00
MUN135 F 1344 Palmquist, Linda 4/17/2019 4.00 240.00
Prepare rolling hills bca
Total for Labor 14.00 847.00
MUN135 F 1321 Jaquez, Gregory 4/19/2019 8.00 485.60
Final QA/QC, assembly and submittal.
Total for 1321 10.00 607.00
Labor
MUN135 F 1321 Jaquez, Gregory 4/16/2019 2.00 121.40
QA/QC subapplication materials.
Total for TASK03 151.75 6,175.00
Level2 Number: TASK04 Revisions, QA/QC, Submittal
F AP 35281 5/13/2019 / Candice Rankin / Services from 4/1/19 - 4/30/19
Total for 6005.00
Expenses
Direct Expenses
6005.00 Direct Consultants
F AP 35280 5/13/2019 / Candice Rankin / Services from 3/1/19 - 3/31/19
Total for Overhead (Estimated)
Total for Labor and Overhead 151.75 6,175.00
Total for RANK 16.25
Total for Labor 151.75 6,175.00
MUN135 F RANK Rankin, Candice 3/31/2019 11.50
MUN135 F RANK Rankin, Candice 4/30/2019 4.75
MUN135 X 1465 Killen, Monica 4/19/2019 8.00 368.00
Work on CalOES applications
Total for 1465 83.50 3,841.00
Work on CalOES applications
MUN135 X 1465 Killen, Monica 4/18/2019 5.00 230.00
Work on CalOES applications
GEN120 X 1465 Killen, Monica 4/15/2019 5.50 253.00
Work Rolling Hills Applications and communicate with Rolling Hill City Staff.
MUN135 X 1465 Killen, Monica 4/17/2019 8.00 368.00
Work on Draft applications, call with Linda, gather information for BCA reports.
GEN120 X 1465 Killen, Monica 4/12/2019 7.50 345.00
Work on draft Rolling Hills applications, communi
GEN120 X 1465 Killen, Monica 4/9/2019 3.50 161.00
Work on draft applications for Rolling Hills.
GEN120 X 1465 Killen, Monica 4/11/2019 4.00 184.00
Work on grant
GEN120 X 1465 Killen, Monica 4/8/2019 3.50 161.00
Work on Rolling Hills Draft Applications.
GEN120 X 1465 Killen, Monica 4/4/2019 5.00 230.00
Work on Rolling Hills Draft Grant Applications and review narrative.
GEN120 X 1465 Killen, Monica 4/5/2019 6.00 276.00
Work on CalOES applications
GEN105 F 1465 Killen, Monica 4/18/2019 3.00 138.00
Travel to and from Rolling Hills to pick up signed documents for grant applications.
MUN135 * F 1465 Killen, Monica 3/29/2019 3.50 161.00
Work on draft Rolling Hills Application and reach out to Rolling Hills for additional information.
MUN135 F 1465 Killen, Monica 4/16/2019 7.50 345.00
Preparation of draft grant applications, assign task to Candice.
MUN135 * F 1465 Killen, Monica 3/28/2019 4.00 184.00
Call with Rolling Hills and review of Rolling Hills documents, assignment of grant application to Candice and start on draft grant application.
MUN135 * F 1465 Killen, Monica 3/26/2019 3.50 161.00
Review Rolling Hills Documents and Upload to Dropbox.
MUN135 * F 1465 Killen, Monica 3/27/2019 4.00 184.00
Follow up with City of Rolling Hills with document collection.
MUN135 * F 1465 Killen, Monica 3/25/2019 1.50 69.00
Communication with Rolling Hills for additional info and upload Rolling Hills photo for grant applications.
Total for 1344 9.50 570.00
MUN135 * F 1465 Killen, Monica 3/20/2019 .50 23.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/17/2019 4.00 240.00
Prepare rolling hills bca
Total for 1321 6.00 364.20
MUN135 F 1344 Palmquist, Linda 4/16/2019 5.50 330.00
Cost estimates, schedules, and cost narrative.
MUN135 F 1321 Jaquez, Gregory 4/18/2019 3.00 182.10
Schedule and cost narrative. NEPA checklist.
MUN135 F 1321 Jaquez, Gregory 4/17/2019 3.00 182.10
v7.6.760 (TKANJA) - Cost and Billing, Estimate Overhead Page 1 of 1
101
Regular
Hours
Total
Ovt Hrs
Total
Amount
BillingEstimate Overhead Total
Hours
Regular
Amount
.50 31.82 100.00 100.00
11.50 701.00 2,300.00
.50 30.00 67.50 67.50
1.00 60.00 135.00 135.00
4.25 255.00 573.75 573.75
1.75 105.00 236.25 236.25
3.00 180.00 405.00 405.00
.50 30.50 67.50 67.50
.50 30.50 67.50 67.50
1.00 61.00 135.00 135.00
12.50 752.00 1,687.50
2.00 92.00 320.00 320.00
2.00 92.00 320.00 320.00
3.00 138.00 480.00 480.00
.50 23.00 80.00 80.00
3.50 161.00 560.00 560.00
.25 11.50 40.00 40.00
1.50 69.00 240.00 240.00
.50 23.00 80.00 80.00
1.00 46.00 160.00 160.00
.25 11.50 40.00 40.00
1.25 57.50 200.00 200.00
3.50 161.00 560.00 560.00
1.00 46.00 160.00 160.00
1.50 69.00 240.00 240.00
.25 11.50 40.00 40.00
.50 23.00 80.00 80.00
.25 11.50 40.00 40.00
.25 11.50 40.00 40.00
.50 23.00 80.00 80.00
23.50 1,081.00 3,760.00
47.50 2,534.00 7,747.50
4,983.77
47.50 7,517.77 7,747.50
12.90 14.84 14.84
47.50 7,530.67 7,762.34
242.00 33,611.07 39,330.98 3987.50 13373.75 18719.73 3187.50 62.50
LEGEND
MNS Request for City Council Approval of Budget Increase =+=
Time billed on MNS March 2019 invoice
Time billed on MNS April 2019 invoice
Time billed on MNS April 2019 invoice for additional scope of work
Time not billed; exceeded budget for original scope of work
Total for Overhead (Estimated)
Total for Labor and Overhead 47.50 2,534.00
Phone call with Yolanta regarding CalOES document request. Reach out to Greg regarding Yolanta's request. Forward Yolanta's email to Greg and
Total for 1465 23.50 1,081.00
Time not billed for additional scope of work
Total for TASK05 47.50 2,534.00
Total for CIROH.190066.00 242.00 11,172.56
Expenses
Reimbursable Expenses
5101.00 Reimb. General & Project Expenses
X EX 8749 5/2/2019 / Killen, Monica / USB Drive Purchase
Total for Labor 47.50 2,534.00
GEN120 X 1465 Killen, Monica 7/31/2019 .25 11.50
Review email communication from Rolling Hills and CalOES.
MUN135 X 1465 Killen, Monica 10/3/2019 .50 23.00
Follow up on CalOES email and provide update document to City of Rolling Hills
GEN120 X 1465 Killen, Monica 7/30/2019 .25 11.50
Email follow up with Rolling Hils regarding CalOES request.
ADM125 X 1465 Killen, Monica 6/10/2019 .25 11.50
Email Yolanta documents sent to Cal-OES.
GEN120 X 1465 Killen, Monica 7/26/2019 .50 23.00
Update Maintenance letter and SOW. Send Maintenance Letter to City of Rolling Hills for format and final signature.
ADM125 X 1465 Killen, Monica 6/7/2019 1.50 69.00
Finalize documents to be emailed over and submit to Cal-OES. Call with Greg to identify options to send large document files to Cal-OES.
ADM125 X 1465 Killen, Monica 6/5/2019 3.50 161.00
Call with Greg, email review and follow up.
ADM125 X 1465 Killen, Monica 6/6/2019 1.00 46.00
Respond to CalOES regarding their request for additional updates to BCA report.
ADM125 X 1465 Killen, Monica 6/4/2019 1.25 57.50
Emails to CalOES and call with Greg and Linda to discuss BCA report revisions.
GEN120 X 1465 Killen, Monica 5/24/2019 1.00 46.00
Submit Post Deadline Edits to CalOES. Follow up with City of Rolling Hills.
GEN120 X 1465 Killen, Monica 5/29/2019 .25 11.50
Call with Greg to discuss revisions to CalOES grant and make changes to specified items as requested by CalOES.
GEN120 X 1465 Killen, Monica 5/21/2019 .50 23.00
Call with Shafeel at CalOES to get clarification regarding email.
GEN120 X 1465 Killen, Monica 5/16/2019 .25 11.50
Received notification from Yolanta in Rolling Hills about additional information needed for Fuel Break Application. Provided response and forwarded
GEN120 X 1465 Killen, Monica 5/20/2019 1.50 69.00
Follow up with CalOES regarding post-submission requests.
ADM125 X 1465 Killen, Monica 5/2/2019 3.50 161.00
Purchase USB drives to respond to CAL-OES request, copy files, communicate with City of Rolling Hills regarding shipment and deliver to FedEx
ADM105 X 1465 Killen, Monica 4/24/2019 3.00 138.00
Phone and Email Follow up with City of Rolling Hills regarding docs for CalOES application. Assemble and ship Rolling Hills information materials via
ADM105 X 1465 Killen, Monica 4/30/2019 .50 23.00
Phone and Email Follow up with City of Rolling Hills regarding docs for CalOES application
ADM105 X 1465 Killen, Monica 4/23/2019 2.00 92.00
Phone and Email Follow up with City of Rolling Hills regarding post-submission docs for CalOES application
Follow up on FEMA questions
Total for 1344 12.50 752.00
ADM105 X 1465 Killen, Monica 4/22/2019 2.00 92.00
MUN135 X 1344 Palmquist, Linda 8/1/2019 .50 30.50
Conference call and sending files
GEN100 X 1344 Palmquist, Linda 10/3/2019 1.00 61.00
Prepare required changes
MUN135 X 1344 Palmquist, Linda 7/29/2019 .50 30.50
Talk with OES and send attachments
MUN135 X 1344 Palmquist, Linda 6/6/2019 1.75 105.00
Prepare required changes
MUN135 X 1344 Palmquist, Linda 6/7/2019 3.00 180.00
Prepare required changes
MUN135 X 1344 Palmquist, Linda 6/5/2019 4.25 255.00
Prepare required changes
MUN135 X 1344 Palmquist, Linda 5/20/2019 .50 30.00
Review of state comments for BCA
MUN135 X 1344 Palmquist, Linda 6/3/2019 1.00 60.00
MUN135 X 1321 Jaquez, Gregory 10/3/2019 .50 31.82
Eastfield undergrounding BCA explanation to OES.
Total for 1321 11.50 701.00
Respond to requests from OES.
$18,719.73 $62.50 $18,782.23
v7.6.760 (TKANJA) - Cost and Billing, Estimate Overhead Page 1 of 1
102
Agenda Item No.: 9.D
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:SAFE CLEAN WATER MUNICIPAL PROGRAM ANNUAL PLAN
EXPENDITURES FOR FISCAL YEAR 2021-2022.
DATE:March 22, 2021
BACKGROUND:
The Safe Clean Water Program was created in November 2018 when Measure W was passed by Los
Angeles County voters. The Program provides funding for stormwater and urban runoff to increase
local water supply, improve water quality and protect public health. The Program is expected to
generate up to $300 million per year.
DISCUSSION:
The LA County Flood Control District administers the program, distributes funds, provides staff
support and oversees capacity building programs. Cities receive funding through the Municipal
Program proportional to the revenues generated within its boundaries. The funds provide local agencies
the opportunity to identify programs that will best address its stormwater and urban runoff. The funding
can be used for eligible activities such as project development, design, construction, effectiveness
monitoring, operations and maintenance (including operation and maintenance of projects built to
comply with 2012 MS4 permits), as well as for other programs and studies related to protecting and
improving water quality in lakes, rivers and ocean.To receive funds, cities must submit their Safe Clean
Water Work Plan annually for review and approval.
It is projected that the City will receive approximately $100,000 during FY2122 in Municipal Program Funds. The
City must spend at least 70% of its Municipal Program Funds on eligible expenses related to new projects or
programs implemented on or after November 6, 2018. Up to 30% of a City’s Municipal Program Funds may be
used to pay for eligible costs and expenses related to the continuation of programs initiated prior to November 6,
2018. Twenty percent (20%) of the City’s projected Municipal Program Funds will be set aside in case actual tax
collections are less than projected, per District recommendation.
FISCAL IMPACT:
The City will receive approximately $100,000 during Fiscal Year 21-22 in Municipal Program Funds.
Previous revenue projections was $110,000.
103
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
RH_SCW_Annual Plan_FY2122(Draft3).pdf
104
1
Introdu ction
The Safe Clean Water (SCW) Program provides dedicated funding to increase
local water supply, improve water quality and protect public health with a key goal
of supporting municipalities in meeting water quality objectives for local surface
waters. The SCW Program was approved by Los Angeles County voters as Measure
W in November 2018 and is funded by a special parcel tax of 2.5 cents per square
foot of impermeable surfaces on private properties within the County, e.g., roofs,
parking lots, driveways, etc. Half of the funds will be expended on regional-scale
projects and programs that will yield multiple public benefits, such as increasing
water supply, improving water quality and other community and environmental
benefits through a deliberative planning process managed by regional steering
committees. The Municipal Program (40% of the funds) is designed to maximize the ability of local governments to address
stormwater and urban runoff water quality challenges and opportunities. The remaining 10% of the funds are to be
expended by the Los Angeles County Flood Control District (District) for administering the SCW Program and providing
technical resources as well as capacity building for the program. Public transparency and fiscal accountability are integral
and essential aspects of the progra m. This Expenditure Plan describes how the City of Rolling Hills (City) intends to use its
Municipal Program Funds during FY2122 to improve the quality of local water resources for the public benefit.
FY2122 Municipal Program Revenue and Budget
It is projected that the City will receive approximately $100,000 during FY2122 in Municipal Program Funds. The City must
spend at least 70% of its Municipal Program Funds on eligible expenses related to new projects or programs implemented
on or after November 6, 2018. Up to 30% of a City’s Municipal Program Funds may be used to pa y for eligible costs and
expenses related to the continuation of programs initiated prior to November 6, 2018. Twenty percent (20%) of the City’s
projected Municipal Program Funds will be set aside in case actual tax collections are less than projected, per District
recommendation.
The charts and narrative sections below summarize how the City intends to spend its FY2021 Municipal Program Funds.
Municipal SCW Program Planning , Reporting and Outreach $ 8,000
Water Quality Monitoring $ 24,000
Watershed Management Program Planning $ 20,000
Sepulveda Canyon Monitoring Study $ 18,000
Hydromodification Control $ 5,000
Enhanced Sediment Source Control $ 5,000
20% Set Aside $20,000
Total FY2122 Planned Expenditures $100,000
8%
24%
20%
5%
5%
18%
20%set
aside
Watershed Project Planning
City of Rolling Hills
Safe Clean Water Municipal Program
Annual Plan - Expenditures in Fiscal Year 2021-2022
The Municipal Program is
designed to maximize the
ability of local
governments to address
stormwater and urban
water quality challenges
and opportunities.
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2
Description
The SCW Program Implementation Ordinance, Section 18.09.B.5., requires municipalities to
develop and submit to the District an Annual Plan detailing how Municipal Program funds
will be used during the ensuing year. Municipalities must undertake a significant planning
effort to prioritize projects and programs to assist in achi eving compliance with the The Los
Angeles Municipal Stormwater Permit (MS4 Permit)1, consider municipal-level requests for
infrastructure projects from eligible project applicants, and annually prepare a plan desribing
their budgeted use of revenues from the SCW Municipal Program. In addition to the annual
planning effort, the SCW Implementation Ordinance, Section 18.06.D., requires
municipalities to prepare and submit an Annual Progress/Expenditure Report to the District
summarizing expenditures during the previous fiscal year, describing the work accomplished
and milestones or deliverables, discussing stakeholder engagement activities, and
forecasting work anticipated during the next reporting period. Based on its experience with
the required planning effort incurred during the first two years of the program, the City has
allocated $8,000 or 8% of its SCW Municipal Program funds for program planning, reporting
and outreach to be undertaken during FY2122.
Stakeholder and Community Outreach and Engagement
The City actively engages its City Council and residents on matters of significance through duly noticed agendas and public
meetings. The SCW Municipal Program Transfer Agreement was noticed, discussed and approved for execution by the
City Council at its meeting on July 13, 2020 along with a plan for expenditures during FY2021. The Annual Plans and Annual
Progress/Expenditure Reports will be placed on future City Council agendas for consideration, discussion and approval
prior to submission to the District and are anticipated to be publicly posted on the Safe, Clean Water Program website.
Safe Clean Water Goals
The City’s SCW Municipal Program Planning and Outreach supports Safe Clean
Water Program Goals defined by Los Angeles County Flood Control District
Code Section 18.04. The planning effort to identify and prioritize projects and
programs that will help meet MS4 Permit objectives will contribute to the
attainment of water quality requ irements. This planning effort, along with the Annual Progress/Expenditure Report,
comprise an iterative planning and evaluation process as they provide opportunities for the City to assess its SCW
Municipal Program expenditures and to modify its priority projects and programs to better meet water quality
requirements using SCW funds, if needed.
Post-Construction Monitoring, Operation and Maintenance Activities & Institute for Sustainable
Infrastructure (ISI) Verification
Since this expenditure is not a physical infrastructure project, post construction monitoring, operation and maintenance
activities, and ISI Envision Verification do not apply.
1 Order No. R4-2012-0175 as amended by State Water Board Order WQ 2015-0075 and Regional Board Order R4-2012-0175-A01 (Order No. R4-
2012-0175 as amended), also known as NPDES No. CAS004001.
Safe Clean Water Program Goals
Contribute to Attainment of Water
Quality Requirements
X
Implement an Iterative Planning and
Evaluation Process
X
The City plans to
spend 8%, or
$8,000 of its
Municipal
Program funds on
SCW Program
Planning,
Reporting and
Outreach to
ensure public
transparency and
stakeholder
engagement.
Municipal SCW Program Planning, Reporting and Outreach
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Description
The MS4 Permit issued under the authority of the Federal Clean Water Act and
California’s Porter Cologne Act regulates municipal stormwater and dry weather
runoff discharges into the municipal storm drain system to protect the water quality
of our local coastal streams, beaches, tidepools, harbors and fresh water bodies such
as Machado Lake. The MS4 Permit requires a Monitoring and Reporting Program to
assess the chemical, physical, and biological impacts of municipal stormwater
discharges on local surface water quality, assess compliance with water quality
objectives, characterize pollutant loads in municipal discharges, identify the source of
pollutants in discharges, and measure the effectiveness of control measures in
reducing pollutant loading. Following adoption of the MS4 Permit in December 2012,
the City, along with the cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling
Hills Estates, the County of Los Angeles and the Los Angeles County Flood Control
District (Palos Verdes Peninsula CIMP group), agreed to collaborate on the development of the Coordinated Integrated
Monitoring Program (CIMP) to meet MS4 Permit requirements. The City is party to the Memorandum of Understanding
regarding Administration and Cost Sharing for Implementing the Coordinated Integrated Monitoring Program for the
Peninsula Agencies and contributes proportionate funds based on its 12% area share of the CIMP area on an annual basis
to cooperatively fund and coordinate the payment and performance of monitoring and reporting services.
The City plans to spend $24,000 or 24% of its Municipal Program funds to address a portion of the City’s share of CIMP
implementation costs during FY2122 for continuation of this monitoring program initiated prior to November 6, 2018. This
scope of work includes but is not limited to:
• Receiving Water Monitoring: sampling and analysis of a required suite of analytical parameters at two (2) new near-
shore monitoring locations in the Santa Monica Bay (approximately 1000 feet offshore) during three (3) wet weather
events and two (2) dry weather events per year and weekly indicator bacteria monitoring at five (5) Santa Monica Bay
shoreline locations, conducted in accordance with the Santa Monica Bay Beaches Bacteria TMDL.
• Outfall Monitoring: stormwater outfall water quality and flow monitoring at three (3) locations during three (3) wet
weather events per year. Two (2) of these outfall monitoring locations are used to evaluate stormwater discharges
from the Palos Verdes Peninsula to the Santa Monica Bay and one (1) outfall monitoring location is used to evaluate
stormwater discharges from the Palos Verdes Peninsula to the Dominguez Channel Watershed, which includes the
Wilmington Drain, Machado Lake and the Greater Los Angeles Harbor surface waterbodies. The CIMP also includes
monthly monitoring of nitrogen and phosphorus in discharges from four storm drain locations to quantify discharges
of these pollutant from the Peninsula to Machado Lake.
Stakeholder and Community Outreach and Engagement
During development of the CIMP, a public workshop was held at the South Bay Botanic Garden to present it to the
community and key stakeholders, including multiple non -governmental and community-based organizations. Attendees
were encouraged to provide feedback via email or a comment card. The Regional Board provided public notice and a 45-
day period to allow for public review and comment on the PV Peninsula Group's draft CIMP. A separate notice of
availability regarding all of the Los Angeles region’s draft CIMPs, including the Peninsula group’s CIMP, was directed to
State Senators and Assembly Members within the Coastal Watersheds of Los Angeles County. The Peninsula CIMP group
Water Quality Monitoring
The City plans to spend
24%, or $24,000, of its
Municipal Program
funds on the ongoing
Coordinated Integrated
Monitoring Program
that is used to assess
discharge and receiving
water quality.
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4
revised the draft CIMP to incorporate comments from the public and the Regional Board and resubmitted the CIMP on
May 21, 2015, which was subsequently approved by the Regional Board.
Data collected under the CIMP are also made available to the public in a number of ways:
• The Los Angeles County Department of Public Health posts results of the weekly shoreline bacteria data;
• Weekly shoreline bacteria monitoring results are also reviewed and interpreted by the environmental
organization Heal the Bay, which posts its interpretation in the form of beach water quality grades and an annual
compilation in its Annual Heal the Bay Beach Report Card;
• All data collected under the CIMP are also sent to the Regional Board and posted here;
• A comprehensive analysis and assessment of water quality based on the CIMP data is prepared by and reported
in the Peninsula CIMP group’s Annual Watershed Reports which are posted on the Regional Board’s website here.
Safe Clean Water Goals
Implementation of the CIMP supports multiple Safe Clean Water Program Goals
as defined by Los Angeles County Flood Control District Code Section 18.04. The
CIMP provides valuable data on the quality of municipal discharges and their
impacts on receiving water quality. These data are evaluated on an annual
basis thus supporting improved water quality and protection of public health.
The CIMP further provides the opportunity to coordinate monitoring efforts on a watershed scale which allows for the
leveraging of multiple funding sources, including the City’s general fund which contributes the balance of the City’s share
of this program cost, thus increasing the cost-efficiency and effectiveness of water quality monitoring programs.
Post-Construction Monitoring and Operation and Maintenance Activities
Since the CIMP is not a physical infrastructure project, post-construction monitoring and typical operation and
maintenance activities do not apply. The CIMP does include requirements for routine maintenance and calibration of
monitoring equipment.
Institute for Sustainable Infrastructure (ISI) Verification
The CIMP is not eligible for ISI Envision verification since only physical infrastructure proj ects are eligible.
Safe Clean Water Program Goals
Improve Water Quality X
Protect Public Health X
Leverage Multiple Funding Sources X
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5
Description
The MS4 Permit encourages watershed-level planning through the implementation of
a Watershed Management Program designed to achieve water quality objectives
through multi-benefit projects and programs, customized for local geography,
hydrology and community development characteristics. Although the City participates
in the Coordinated Integrated Monitoring Program as discussed in the previous
section, it has not heretofore participated in the Palos Verdes Peninsula Enhanced
Watershed Management Program (EWMP) due to the absence of City-owned
improved stormwater infrastructure or rights-of-way that would provide the
opportunity to construct regional stormwater capture projects. However, the City’s
Sepulveda Canyon monitoring study that was initiated during fiscal year 2020-2021
and is described in the next section has indicated that the City’s natural canyon
drainage system effectively retains at least the 85th %, 24-hour runoff ‘design storm’
volume, therefore incorporation of these nature-based stormwater retention systems
will further enhance the EWMP’s effectiveness in meeting water quality objectives. Upon adoption of the new Regional
MS4 Permit the City has the opportunity to notify the Regional Board that it intends to participate in the EWMP at which
point it will need to retain professional consulting services to update the EWMP by incorporating its watershed areas and
nature-based stormwater retention systems into the program. The City has allocated $20,000 or 20% of its Municipal
Program funds for this effort.
Stakeholder and Community Outreach and Engagement
The EWMP revision will include significant community and stakeholder engagement beginning with the notice of intent
to participate in the EWMP that will be submitted to the Regional Board. The other agencies participating in the EWMP
will be provided the opportunity to review and comment on the draft EWMP revision, followed by a presentation of the
revised EWMP to the Rolling Hills City Council for consideration and approval at a duly notic ed public meeting. Finally,
the revised EWMP will be submitted to the Regional Board for review and approval.
Safe Clean Water Goals
The EWMP provides a roadmap for improving water quality and prioritizing
nature-based solutions. The City’s wise application of its land use authority to
protect and maintain the retentiveness of its natural canyon systems is an
innovative watershed management practice that also realizes multiple
benefits including protecting and enhancing ecosystem function.
Operation and Maintenance Activities
Management of the natural canyon habitat is primarily the responsibility of the private land owners, however the City will
continue to apply its land use authority to ensure low-impact development continues and that proper wildfire prevention
management strategies are in place for these systems since wildfire represents the greatest threat both for water quality
and for the integrity of these nature-based systems.
Institute for Sustainable Infrastructure (ISI) Verification - The EWMP is a planning tool and as such is not eligible for
Envision verification on its own since only physical infrastructure projects are eligible.
Safe Clean Water Program Goals Achieved
Improve Water Quality X
Prioritize Nature-Based Solutions X
Multiple Benefits X
Encourage innovation and Adoption
of New Technologies and Practices
X
The City has allocated
20%, or $20,000, of its
Municipal Program
funds for waterhed
planning to incorporate
the City into the Palos
Verdes Peninsula
Enhanced Watershed
Management Program.
Watershed Management Program Planning
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6
Description
The City plans to continue a monitoring study initiated in FY2021 within the largest
canyon catchment in the City tributary to Machado Lake to develop baseline water
quality and flow data to support documentation of the stormwater retention
function of its natural canyon systems. The study was originally initiated to support
the future feasibility study of a potential stormwater capture project, however,
results from the first year of monitoring suggest that this canyon is fully ret aining at
least the storm volume from the 85th% 24-hour design storm. Sepulveda Canyon is
an unimproved natural drainage course with a tributary area of 280 acres comprised
of single-family residential properties and open space. The monitoring site for th is
study is located in the lower section of the canyon at a road crossing and prior to the
point where the flow exits the City boundary and enters the improved storm drain
system.
The operating procedures for this monitoring study are consistent with the current
MS4 outfall monitoring program being conducted under the Palos Verdes Peninsula
CIMP discussed previously and includes collection of continuous flow monitoring
data along with field measurements and observations. The data collected will be used to assess the effectiveness of the
City’s natural canyon drainage systems in retaining stormwater runoff. The City has allocated $18,000 or 18% of its SCW
Municipal Program revenue to complete this monitoring study of the Sepulveda Canyon catchment during the 2021-2022
wet weather season.
Stakeholder and Community Outreach and Engagement
The City actively engages its City Council and residents on matters of significance through duly noticed agendas and public
meetings. The concept for this study arose from City Council discussions and it is being undertaken with the authorization
of City Council. Results of the monitoring study are being shared with the community and City Council.
Safe Clean Water Goals
This study incorporates an iterative planning process given that the initial
intent of the study was to support development of a potential stormwater
capture project, but has now evolved into documenting the effectiveness
of nature-based canyon systems in improving water quality and
protecting the beneficial uses of local waterbodies thereby protecting
public health. This intent of the study is to prioritize and support nature-
based solutions and innovative practices to improve water quality.
Operation and Maintenance Activities
Since monitoring is not a physical infrastructure project, typical operation and maintenance activities do not apply,
however routine maintenance and calibration of monitoring equipment will be conducted as part of this study.
Institute for Sustainable Infrastructure (ISI) Envision Verification
Monitoring is a planning tool and as such is not eligible for ISI Envision verification since only physical infrastructure
projects are eligible.
Safe Clean Water Program Goals Achieved
Implement iterative Planning and
Evaluation Process
X
Improve Water Quality X
Protect Public Health X
Prioritize Nature-Based Solutions X
Encourage innovation and Adoption
of New Technologies and Practices
X
Sepulveda Canyon Monitoring Study
The City plans to spend
18%, or $18,000, of its
SCW Municipal Program
funds to continue a
monitoring study of the
Sepulveda Canyon
catchment to establish
baseline flow and water
quality data to evaluate
the City as an 85%, 24-
hour retentive area of
the Peninsula EWMP.
110
7
Description
It has been brought to City staff and Council attention th at adverse hydromodification
impacts have accrued at certain locations within natural drainage courses in the City.
Given that natural drainage courses are the predominant means for conveying
stormwater and are being demonstrated by the Sepulveda Canyon Monitoring Study
to be vital nature-based stormwater retention systems, t he City has allocated $5,000
of its Municipal Program funds to strengthen hydromodification control provisions in
its municipal code. Many residential properties within the City are located on hillside
properties so prevention of adverse hydromodification impacts will protect habitat,
increase flood protection and reduce the likelihood of erosion damage to properties
during severe storms. Initial planning for this effort was initiated in FY1920, and the
City plans to continue to develop options for strengthening hydromodification
controls and to create additional incentives for reducing existing imperviousness and
disconnecting impervious areas from canyon drainage systems to prevent future
hydromodification impacts.
Stakeholder and Community Outreach and Engagement
The City actively engages its City Council and its residents on matters of significance through duly noticed agendas and
public meetings. This process for considering additional hydromodification controls is being undertaken at the request of
City Council. During FY1920 initial work included development and presentation to City Council of various options for
increasing the stringency of hydromodification provisions. The next steps to be undertaken are envisioned to include a
public workshop to build City Council and community consensus for a preferred hydromodification approach to be
considered in updating its municipal code as necessary following the adoption of the Regional MS4 Permit. Based on the
outcome of the public workshop and direction from City Council the consensus approach will be translated into a set of
redline changes to the relevant section of municipal code for consideration by the City Council.
Safe Clean Water Goals
This program incorporates an iterative adaptive management approach
consistent with SCW Program Goals. This work will provide updated
development/redevelopment guidelines for protecting and improving water
quality by reducing erosion in natural canyons to reduce sediment loading in
stormwater discharges from the City and protect natural habitat from erosion
thereby prioritizing nature-based solutions. Certain of these natural drainage
courses are designated as Significant Ecological Areas so prevention of adverse hydromodification impacts will help to
protect this sensitive habitat. Increasing hydromodification control provisions will also increase the community’s
resilience to more severe storms that may result from climate change.
Post-Construction Monitoring and Operation and Maintenance Activities
Consistent with MS4 Permit requirements, o wners of new and redevelopment projects that become subject to the
strengthened hydromodification requirements will be required to operate and maintain any structural hydromodification
control systems on their property in perpetuity. These requirements will include periodic inspection by the owner or
designee to ensure they continute to function properly and to identify need for maintenance.
Safe Clean Water Program Goals Achieved
Implement iterative Adaptive
Management
X
Improve Water Quality X
Adapt to Climate Change X
Prioritize Nature-Based Solutions X
The City has allocated
5%, or $5,000 of its SCW
Municipal Program
funds to strengthen
hydromodification
controls to protect
habitat and increase
flood and erosion
protection within natural
drainage courses.
Hydromodification Control
111
8
Institute for Sustainable Infrastructure (ISI) Verification - This expenditure is not eligible for ISI Envision
verification.
Description
The need for increased control of suspended sediment in stormwater discharges has
been identified through analysis of data collected under the outfall water quality
monitoring program described previously. Consequently and as required by the MS4
Permit, the City conducted an assessment of potential sources of sediment in
stormwater discharges and prepared a plan for enahanced sediment control. Sources
of sediment in stormwater from the City are erosion in natural canyons and poorly
managed construction sites. The City’s natural canyons are subject to erosion during
intense storms and the foregoing hydromodification control provisions are anticipated
to help mitigate this in the long term. To address construction sites, the City’s sediment
control plan identified enhancements to the MS4 Permit-required minimum control
measures for sediment and erosion control on construction sites. For small
construction sites disturbing less than one acre, these enhancements include additional education and outreach to project
owners and contractors, including distribution of a brochure in English and Spanish illustrating and describing the required
best management practices to control sediment and erosion. For large construction sites subject to the Statewide
Construction General Permit, the City’s sediment control plan increases the frequency of inspections of sites w ith Risk
Levels 2 or 3 to once every two weeks, and before and after rain events with forecast of rainfall greater than 0.5 inches.
In 2019, the City created a full-time code enforcement position that is dedicated approximately 10% of the time to
conducting outreach and providing additional oversight of construction sites beyond that being provided by contract
building & safety inspectors. The City has allocated 5%, or $5,000 of its FY2122 SCW Municipal Program funds for the code
enforcement officer’s time spent on this effort.
Stakeholder and Community Outreach and Engagement
Stakeholder outreach and engagement is integral to an effective source control program and is incorporated into the
sediment control plan through direct outreach to construction site owners and contractors using educational materials.
Safe Clean Water Goals
This program is being implemented as a result of an iterative adaptive
management process consistent with SCW Program Goals. This program
helps to protect and improve water quality by controlling erosion on
construction sites which will reduce sediment and associated pollutant
loading in stormwater discharges. The majority of the code enforcement
officer’s position is funded by through the City’s general fund which provides
significant leverage of the SCW Municipal funds.
Post-Construction Monitoring and Operation and Maintenance Activities
Since this expenditure is not a physical infrastructure project, post construction monitoring and operation and
maintenance activities do not apply.
Institute for Sustainable Infrastructure (ISI) Verification
This expenditure is not eligible for ISI Envision verification since only physical infrastructure projects are eligible.
Safe Clean Water Program Goals Achieved
Iterative Adaptive Management X
Improve Water Quality X
Leverage Multiple Funding
Sources
X
Enhanced Sediment Source Control
The City plans to spend
5%, or $5,000 of its
SCW Municipal
Program funds to
increase enforcement
of source control
measures to protect
stormwater quality.
112
9
City of Rolling Hills
Planned FY2122 Stormwater Expenditures for SCW Municipal Program Funds
Item Description
Expenditure for
New Projects or
Programs
Expenditure
for Ongoing
Programs
Subtotal Each
Expenditure
Item
Municipal SCW
Program Planning,
Reporting and
Outreach
Municipal Safe Clean Water
Program annual planning,
reporting and public
engagement/outreach.
$ 8,000 $ 8,000
Water Quality
Monitoring
Palos Verdes Peninsula
Coordinated Integrated
Monitoring Program – portion of
City’s share allowable as
ongoing program expenditure.
$24,000 $24,000
Watershed
Management
Program Planning
Revision of PVP EWMP planning
documents to incorporate the
City and its nature-based
stormwater retention systems.
$ 20,000 $ 20,000
Sepulveda Canyon
Monitoring Study
Completion of Sepulveda
Canyon Monitoring Study to
assess the the effectiveness of
the natural canyon drainage
systems in retaining stormwater
runoff.
$ 18,000 $ 18,000
Hydro-modification
Control
Develop strengthened
hydromodification control
provisions to protect habitat and
increase flood and erosion
protection within natural
drainage courses.
$ 5,000 $ 5,000
Enhanced Sediment
Source Control
Increased code enforcement of
erosion and sediment controls
at construction sites to reduce
stormwater discharges of
sediment.
$ 5,000 $ 5,000
20% Set Aside
20% of the City’s total estimated
municipal return for FY2122 is
being set aside to account for
potential SCW parcel tax
appeals, exemptions and credits.
$ 14,000 $ 6,000 $ 20,000
Total Estimated Municipal Return $100,000
113
Agenda Item No.: 9.E
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:AB 1053 CITY SELECTION COMMITTEES: QUORUM:
TELECONFERENCING.
DATE:March 22, 2021
BACKGROUND:
Existing law creates a city selection committee in each county that consist of two or more incorporated
cities for the purpose of appointing city representatives to boards, commissions, and agencies. Under
existing law, a quorum for a city selection committee requires a majority of the number of the
incorporated cities within the county entitled to representation on the city selection committee. Existing
law requires a city selection committee to be postponed or adjourned to a subsequent time and place
whenever a quorum is not present at the meeting.
Existing law requires a city selection committee to conduct regular meetings at the times specified by
the committee in its rules and regulations, and to meet upon the call of its chairperson. Existing law
authorizes the chairperson of the committee to call a special meeting of the committee at any time and
requires the chairperson to call a special meeting upon the written request of 50% of the members of the
city selection committee.
DISCUSSION:
This bill would reduce the quorum requirement to 1/3 of all member cities within the county for a
meeting that was postponed to a subsequent time and place because a quorum was not present, as long
as the agenda is limited to items that appeared on the immediately preceding agenda where a quorum
was not established.
This bill would authorize a city selection committee meeting to be conducted by teleconferencing and
electronic means.
Councilmember Pat Wilson represents the City on the city selection committee and has experienced
first hand the difficulty in achieving a quorum. Some members travel half a day to the meeting only to
find the meeting cancelled for a lack of a quorum.
FISCAL IMPACT:
114
There is no fiscal impact in researching the provisions of AB 1053.
RECOMMENDATION:
Support AB 1053 City Selection Committees: quorum: teleconferencing and direct staff to send support
letter to Senate and Assembly Representatives.
ATTACHMENTS:
20210AB1053_98.pdf
115
AMENDED IN ASSEMBLY MARCH 18, 2021
california legislature—2021–22 regular session
ASSEMBLY BILL No. 1053
Introduced by Assembly Member Gabriel
February 18, 2021
An act to amend Section 10000 of the Streets and Highways Code,
relating to municipal streets. Sections 50272 and 50277 of the
Government Code, relating to local government.
legislative counsel’s digest
AB 1053, as amended, Gabriel. Municipal Improvement Act of 1913.
City selection committees: quorum: teleconferencing.
Existing law creates a city selection committee in each county that
consists of 2 or more incorporated cities for the purpose of appointing
city representatives to boards, commissions, and agencies. Under
existing law, a quorum for a city selection committee requires a majority
of the number of the incorporated cities within the county entitled to
representation on the city selection committee. Existing law requires a
city selection committee meeting to be postponed or adjourned to a
subsequent time and place whenever a quorum is not present at the
meeting.
This bill would reduce the quorum requirement to 1⁄3 of all member
cities within the county for a meeting that was postponed to a subsequent
time and place because a quorum was not present, as long as the agenda
is limited to items that appeared on the immediately preceding agenda
where a quorum was not established.
Existing law requires a city selection committee to conduct regular
meetings at the times specified by the committee in its rules and
regulations, and to meet upon the call of its chairperson. Existing law
98 116
authorizes the chairperson of the committee to call a special meeting
of the committee at any time and requires the chairperson to call a
special meeting upon the written request of 50% of the members of the
city selection committee.
This bill would authorize a city selection committee meeting to be
conducted by teleconferencing and electronic means.
The Municipal Improvement Act of 1913 authorizes a legislative
body of any municipality, whenever the public interest or convenience
requires, to install, among other things, in or along its streets, any works,
utility, or appliances necessary or convenient for providing any other
public service.
This bill would make nonsubstantive changes to the provision naming
the act.
Vote: majority. Appropriation: no. Fiscal committee: no.
State-mandated local program: no.
The people of the State of California do enact as follows:
line 1 SECTION 1. Section 50272 of the Government Code is
line 2 amended to read:
line 3 50272. (a) (1) Representatives of a majority of the number
line 4 of cities within a county entitled to representation on the city
line 5 selection committee shall constitute a quorum of the committee;
line 6 provided, however, that a majority the committee.
line 7 (2) A majority vote of the representatives of the number of cities
line 8 within a county entitled to representation on the committee is shall
line 9 be necessary to appoint representatives to boards, commissions,
line 10 or agencies. Whenever
line 11 (b) Whenever a quorum is not present at a meeting of any city
line 12 selection committee, the meeting shall be postponed or adjourned
line 13 to a subsequent time and place, as determined by the chairman.
line 14 chairperson.
line 15 (c) The quorum for a meeting postponed to a subsequent time
line 16 and place pursuant to subdivision (b) shall be reduced to one-third
line 17 of all member cities within the county, if the agenda is limited to
line 18 items that appeared on the immediately preceding agenda where
line 19 a quorum was not established.
line 20 SEC. 2. Section 50277 of the Government Code is amended to
line 21 read:
98
— 2 — AB 1053 117
line 1 50277. (a) A city selection committee shall conduct regular
line 2 meetings at the times specified by it in its rules and regulations,
line 3 and shall also meet upon the call of its chairman. The chairman
line 4 chairperson.
line 5 (b) (1) The chairperson of a selection committee may call a
line 6 special meeting of the committee at any time, and the chairman
line 7 chairperson shall call a special meeting of the selection committee
line 8 upon the written request of 50 percent of the members of the city
line 9 selection committee. When
line 10 (2) When a chairman chairperson is required to call a special
line 11 meeting of a city selection committee pursuant to this section, such
line 12 a the meeting shall be called and held within 60 days after receipt
line 13 of such the written request. Within request required under
line 14 paragraph (1).
line 15 (3) Within three weeks prior to the date fixed for a special
line 16 meeting of the committee, the chairman chairperson of the
line 17 committee shall notify the committee secretary of the date, time,
line 18 and place of the special meeting.
line 19 (c) City selection committee meetings may be conducted by
line 20 teleconferencing and electronic means, provided that the meeting
line 21 complies with all other requirements of this section.
line 22 SECTION 1. Section 10000 of the Streets and Highways Code
line 23 is amended to read:
line 24 10000. This division shall be known, and may be cited, as the
line 25 Municipal Improvement Act of 1913.
O
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AB 1053 — 3 — 118
Agenda Item No.: 9.F
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:SB 765 ACCESSORY DWELLING UNIT (ADU) SETBACK.
DATE:March 22, 2021
BACKGROUND:
To address housing shortage in recent years, the State streamlined the creation of accessory dwelling
units (ADUs) to increase housing inventory. ADUs are allowed to be four feet away from the side and
rear property lines.
The minimum lot size in Rolling Hills is one acre. Allowing ADUs to be placed close to the property
lines is inconsistent with the current zoning regulations in Rolling Hills.
DISCUSSION:
SB 765 gives the local government the option to revert to any setback regulations in effect prior to the
ADU laws mandating the four feet setback. For local jurisdictions that did not have a setback
regulation, those agencies will be bounded by the four feet setback.
FISCAL IMPACT:
There is no fiscal impact in researching the provisions of SB 765 ADU Setback.
RECOMMENDATION:
Support SB 765 ADU Setback and direct staff to send letter of support to Senate and Assembly
representatives.
ATTACHMENTS:
SB 765 (Stern) Fact Sheet.pdf
Sample SB 765 Support Letter.docx
119
Senator Henry Stern SB 765 Fact Sheet Page 1
Contact: Megan Mekelburg at (916) 651-4027 or megan.mekelburg@sen.ca.gov
SB 765 (STERN)
ADU SETBACK
UPDATED: 3/3/21
BACKGROUND
As California works to address the housing
crisis, accessory dwelling units (ADUs) have
been identified as one way to increase the
production of affordable housing. In recent
years, the state has incentivized and clarified law
to increase the production of ADUs.
An ADU, often referred to as a granny flat or
guest home, is a housing unit that may be built
on a single-family or multifamily-zoned lot.
Part of the new law includes new rear and side
setbacks that apply to every lot in the state, no
matter the size. A setback is a development
standard intended to serve as the minimum
distance the unit must be setback from the end
and/or side of the lot. In this case, a side and rear
set-back refer to the side and rear of a property
line.
THE PROBLEM
Under existing law, ADUs only have to be 4ft
feet away from the side and rear property lines.
(Gov. Code, § 65852.2) no matter what size the
parcel, meaning the setback are currently the
same whether a small 3,000 square foot urban
lot or a 20 acre lot in rural lots.
As a result, many ADUs can be placed
significantly closer to a neighbor’s home on an
adjacent property than it is to the home on the
property where it’s located, butting up against a
fence line and/or not optimally located in
consideration of scale and proper planning.
Prior to this law being enacted in 2021, local
governments established their own setbacks,
depending on location, environs, often varying
from community to community or street to street
depending on what was appropriate.
For suburban and rural plots and other
jurisdictions with larger lots of land and open
space, setbacks were often 25 feet.
THE SOLUTION
SB 765 gives local governments the option to
return to any setback regulations they had
established prior to the state law mandating the
4-foot setback that took effect in 2021. For local
jurisdictions that did not have a setback
regulation in place, they will be bound by the 4-
foot setback rule in current state law.
By making this change, local jurisdictions will
restore their authority to do proper planning to
achieve an optimal, safe, and aesthetically
balanced ADU location. Under SB 765, if a local
jurisdiction’s setback requirements make the
building of an AUD infeasible, the applicant can
submit a request for an alternate setback
requirement.
SUPPORT
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H3820-0001\2510901v1.doc
ALL LETTERS MUST BE UPLOADED INTO THE ELECTRONIC PORTAL. The portal
automatically sends letters to the author’s office and the committee(s) of jurisdiction. Please visit
https://calegislation.lc.ca.gov/advocates/to create an account and upload the letter.
In addition to submitting the letter through the portal, please send a physical copy to your
Legislator(s).
***CITY LETTERHEAD***
DATE
The Honorable Scott Wiener
Chair, Senate Housing Committee
State Capitol Building, Room XXXXX
Sacramento, CA 95814
RE: SB 765 (Stern) Accessory Dwelling Unit Setback-Support
Dear Senator Wiener,
The City of _______________writes to express its strong support for SB 765, which
continues to provide for and protect the production of accessory dwelling units (ADUs),
but simply allows cities to maintain a setback for ADUs that is appropriate to their lot size
and terrain.
First and foremost, SB 765 will neither undermine existing law nor hinder the construction
of ADUs, which we support as one of many very important solutions to our current housing
crisis. Rather, SB 765 provides that rear and side yard setbacks for ADUs previously
established by local agencies be maintained in appropriate circumstances so that each
community can take into account their own built environment, their city’s unique
topography and landscape and the differences of lot size among urban, suburban and
rural zones and terrain.
In fact, to ensure that the bill does not diminish opportunities for ADU construction, SB
765 has built in safeguards to ensure that the goals of housing production are maintained.
Nothing else will change regarding the ministerial approval of ADUs.
SB 765 is necessary because, without this fix, ADUs that may otherwise be considered,
may not be built. The standardized setback of 4 feet, however well intended, has
unintended consequences in that an ADU would have to be placed in a location that is
not optimal in terms of scale and proper planning. The state-wide standardization does
not take into consideration the wide variation in parcel sizes, for example, anywhere from
a small 5,000 square foot parcel to a 20 acre parcel or more in a rural zone. In each case,
an ADU would be required to situated against a fence line and significantly closer to a
121
-2-
H3820-0001\2510901v1.doc
neighbor’s home on an adjacent property than it is to the home on the property where it
is located.
SB 765 honors one of the great strengths of California, which is the diversity of
communities and respects a community’s varying parcels and terrain. When one
considers the variation of parcels in the state, it is unreasonable that every lot in California
must have the same setback in order to facilitate the production of ADUs. We respectfully
ask you to support SB 765, and consider the value in proper planning, site specifics and
the importance of balance in housing legislation.
For these reasons, the City of ___________ supports SB 765.
Sincerely,
NAME
TITLE
CITY/TOWN of ______________
cc.
Your Senator & Assembly Member
Your Senator & Assembly Member
Senator Henry Stern
Senator Patricia C. Bates (Vice Chair) (OC)
Senator Anna M. Caballero (Monterey, Salinas)
Senator Dave Cortese (Silicon Valley)
Senator Mike McGuire (North Coast from Marin)
Senator Rosilicie Ochoa Bogh (San Bernardino)
Senator Nancy Skinner (Oakland/Alameda)
Senator Thomas J. Umberg (Irvine and OC)
Senator Bob Wieckowski (South Bay)
122
Agenda Item No.: 9.G
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:AB 1372 RIGHT TO TEMPORARY SHELTER
DATE:March 22, 2021
BACKGROUND:
On February 19, 2021, Assembly Bill 1372 was introduced at the California Legislature 2021-2022
regular session by Assemblymember Al Muratsuchi. The bill would require the following:
Every city to provide every person who is homeless with temporary shelter, mental health
treatment, resources for job placement, and job training until the person obtains permanent
housing if the person has actively sought temporary shelter in the jurisdiction for at least three
consecutive days and has been unable to gain entry into all temporary shelters they sought for
specified reasons.
Every city to provide a rent subsidy if it is unable to provide temporary shelter.
Authorize a person who is homeless to enforce the bill's provisions by bringing a civil action.
Require a court to award specified remedies and penalties upon finding a violation of the bill's
provisions.
Require every city to adopt a plan, subject to approval by the Department of Housing and
Community Development, to provide for temporary shelter for persons who are homeless in its
jurisdiction.
On March 4, 2021, the bill was referred to the Housing and Community Development Committee and
maybe heard by committee on March 22, 2021.
DISCUSSION:
Existing law authorizes a governing body of a political subdivision to declare a shelter crisis if the
government body makes a specified finding. Upon declaration of a shelter crisis, existing law suspends
certain state and local laws, regulations, and ordinances, including those prescribing standards of
housing, health or safety, to the extent that strict compliance would prevent, hinder, or delay the
mitigation of the effects of shelter crisis and allows a city, in lieu of compliance, to adopt by ordinance
reasonable local standards and procedures for the design, site development, and operation of homeless
shelters and the structures and facilities therein.
123
AB1372 goes above and beyond existing law requiring cities to provide a full service program for
homelessness without providing a funding source. At the recent legislative briefing, the League of
California Cities did not have an official position but reported based on the provisions but would likely
oppose AB 1372 as written.
Mayor Pro Tem Bea Dieringer requested that the City Council discuss the provisions of AB 1372 and
oppose the bill.
FISCAL IMPACT:
There is no fiscal impact in researching the provisions of AB 1372 Right to temporary shelter.
RECOMMENDATION:
Oppose AB1372 and direct staff to send an opposition letter to the Senate and State Assembly
representatives.
ATTACHMENTS:
20210AB1372_99.pdf
CalCities2021LegislativeBriefing.pdf
124
california legislature—2021–22 regular session
ASSEMBLY BILL No. 1372
Introduced by Assembly Member Muratsuchi
February 19, 2021
An act to add Chapter 7.9 (commencing with Section 8699) to
Division 1 of Title 2 of the Government Code, relating to homelessness.
legislative counsel’s digest
AB 1372, as introduced, Muratsuchi. Right to temporary shelter.
Existing law authorizes a governing body of a political subdivision,
as those terms are defined, to declare a shelter crisis if the governing
body makes a specified finding. Upon declaration of a shelter crisis,
existing law, among other things, suspends certain state and local laws,
regulations, and ordinances, including those prescribing standards of
housing, health, or safety, to the extent that strict compliance would
prevent, hinder, or delay the mitigation of the effects of the shelter crisis
and allows a city, county, or city and county, in lieu of compliance, to
adopt by ordinance reasonable local standards and procedures for the
design, site development, and operation of homeless shelters and the
structures and facilities therein.
This bill would require every city, or every county in the case of
unincorporated areas, to provide every person who is homeless, as
defined, with temporary shelter, mental health treatment, resources for
job placement, and job training until the person obtains permanent
housing if the person has actively sought temporary shelter in the
jurisdiction for at least 3 consecutive days and has been unable to gain
entry into all temporary shelters they sought for specified reasons. The
bill would require the city or county, as applicable, to provide a rent
subsidy, as specified, if it is unable to provide temporary shelter. The
99 125
bill would authorize a person who is homeless to enforce the bill’s
provisions by bringing a civil action. The bill would require a court to
award specified remedies and penalties upon finding a violation of the
bill’s provisions, including by requiring the city or county, as applicable,
to provide the person who is homeless with temporary shelter, mental
health treatment, resources for job placement, and job training until the
person obtains permanent housing.
This bill would require every city, county, and city and county to
adopt a plan, subject to approval by the Department of Housing and
Community Development, to provide for temporary shelter for persons
who are homeless in its jurisdiction, as specified. By imposing additional
duties on cities and counties, the bill would impose a state-mandated
local program.
The bill would include findings that changes proposed by this bill
address a matter of statewide concern rather than a municipal affair
and, therefore, apply to all cities, including charter cities.
The California Constitution requires the state to reimburse local
agencies and school districts for certain costs mandated by the state.
Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates
determines that the bill contains costs mandated by the state,
reimbursement for those costs shall be made pursuant to the statutory
provisions noted above.
Vote: majority. Appropriation: no. Fiscal committee: yes.
State-mandated local program: yes.
The people of the State of California do enact as follows:
line 1 SECTION 1. The Legislature finds and declares all of the
line 2 following:
line 3 (a) It should be the legal responsibility of the city or county to
line 4 provide temporary shelter to an individual seeking such shelter.
line 5 (b) It should be the city’s or county’s legal obligation to create
line 6 a temporary shelter plan in its jurisdiction and to allocate the
line 7 necessary funds for shelter, resources, and services.
line 8 (c) The city or county should review and approve draft
line 9 ordinances to ensure that shelters meet minimum habitability,
line 10 health, and safety standards.
line 11 SEC. 2. Chapter 7.9 (commencing with Section 8699) is added
line 12 to Division 1 of Title 2 of the Government Code, to read:
99
— 2 — AB 1372 126
line 1 Chapter 7.9. Right to Temporary Shelter
line 2
line 3 8699. For purposes of this chapter, “person who is homeless”
line 4 has the same meaning as “homeless person,” as defined in Section
line 5 11302(a) of Title 42 of the United States Code, as that section read
line 6 on January 1, 2021.
line 7 8699.1. (a) (1) Every person who is homeless shall have a
line 8 right to temporary shelter if the person has actively sought
line 9 temporary shelter in the jurisdiction for at least three consecutive
line 10 days and has been unable to gain entry into all temporary shelters
line 11 they sought for either of the following reasons:
line 12 (A) The temporary shelter declined the person for any reason.
line 13 (B) The temporary shelter does not meet minimum state or
line 14 federal housing, health, habitability, planning and zoning, or safety
line 15 standards, procedures, or laws for the structure.
line 16 (2) (A) Every city, or every county in the case of unincorporated
line 17 areas, shall provide temporary shelter, mental health treatment,
line 18 resources for job placement, and job training to a person who has
line 19 a right to temporary shelter pursuant to paragraph (1) until the
line 20 person obtains permanent housing. If the city or county, as
line 21 applicable, is unable to provide temporary shelter, it shall provide
line 22 a rent subsidy in an amount sufficient to cover costs for shelter for
line 23 each day until the city or county is able to provide temporary
line 24 shelter to the person.
line 25 (B) Every city, or every county in the case of unincorporated
line 26 areas, shall establish written procedures that a person may use to
line 27 claim the remedy in subparagraph (A).
line 28 (b) A person who is homeless may bring a civil action to enforce
line 29 paragraph (2) of subdivision (a).
line 30 (c) A court shall order the following penalties and remedies
line 31 upon finding a violation of paragraph (2) of subdivision (a):
line 32 (1) The city or county, as applicable, shall provide temporary
line 33 shelter, mental health treatment, resources for job placement, and
line 34 job training to the person who is homeless until the person obtains
line 35 permanent housing.
line 36 (2) If the city or county, as applicable, is unable to provide
line 37 temporary shelter, as described in paragraph (1), the city or county
line 38 shall provide a rent subsidy in an amount sufficient to cover costs
line 39 for shelter for each day until the city or county is able to provide
line 40 the remedy in paragraph (1).
99
AB 1372 — 3 — 127
line 1 (3) The city or county, as applicable, shall pay, for each plaintiff
line 2 in the civil action, a civil penalty of ____ dollars ($____) into a
line 3 discrete fund of the city or county for purposes of creating
line 4 temporary shelters in the jurisdiction.
line 5 (4) The city or county shall pay the plaintiff ’s attorney’s fees
line 6 and costs.
line 7 8699.2. (a) Every city, county, and city and county shall adopt
line 8 a plan, subject to approval by the Department of Housing and
line 9 Community Development, to provide for temporary shelter for
line 10 persons who are homeless in its jurisdiction.
line 11 (b) Every city, county, and city and county shall include, in the
line 12 plan described in subdivision (a), all of the following:
line 13 (1) Identification of temporary shelter options within its
line 14 jurisdiction.
line 15 (2) Identification of sites, plans, timelines, and costs for
line 16 increasing temporary shelter options within its jurisdiction.
line 17 (3) Plans for the funding and the provision of mental health and
line 18 substance abuse services, as well as housing and job counseling,
line 19 at the temporary shelter sites.
line 20 SEC. 3. The Legislature finds and declares that finding
line 21 solutions to the statewide housing crisis is a matter of statewide
line 22 concern and is not a municipal affair as that term is used in Section
line 23 5 of Article XI of the California Constitution. Therefore, Section
line 24 1 of this act adding Chapter 7.9 (commencing with section 8699)
line 25 to Division 1 of Title 1 of the Government Code applies to all
line 26 cities, including charter cities.
line 27 SEC. 4. If the Commission on State Mandates determines that
line 28 this act contains costs mandated by the state, reimbursement to
line 29 local agencies and school districts for those costs shall be made
line 30 pursuant to Part 7 (commencing with Section 17500) of Division
line 31 4 of Title 2 of the Government Code.
O
99
— 4 — AB 1372 128
Legislative Briefing:
2021 Bill Introduction
Thursday, March 18, 2021
1:00 –3:00 p.m.
3/18/2021League of California Cities │ www.cacities.org 129
Homelessness
AB 1372 (Muratsuchi) Right to Temporary Shelter.
This measure would require every city, or every county in the case of unincorporated areas, to provide every person who is homeless with temporary shelter, mental health treatment, resources for job placement, and job training until the person obtains permanent housing if the person has actively sought temporary shelter in the jurisdiction for at least 3 consecutive days and has been unable to gain entry into all temporary shelters they sought for specified reasons. This measure would require the city or county to provide a rent subsidy, if it is unable to provide temporary shelter. This measure would also authorize a person who is homeless to enforce the bill’s provisions by bringing a civil action.
Cal Cities Position: Pending
League of California Cities │ www.cacities.org 130
Agenda Item No.: 10.A
Mtg. Date: 03/22/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:VACCINATION PASSPORT/BADGE TO BE ISSUED BY THE CITY OF
ROLLING HILLS FOR RESIDENTS THAT HAVE RECEIVED THE
COVID-19 VACCINATION (COUNCILMEMBER BLACK).
DATE:March 22, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
131