04-12-2021_CCAgendaPacket1.CALL TO ORDER
2.ROLL CALL
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Regular Council Meeting
CITY COUNCIL
Monday, April 12, 2021
CITY OF ROLLING HILLS
7:00 PM
This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on
March 17, 2020.
All Councilmembers will participate by teleconference. The meeting agenda is available on the City’s
website. A live audio of the City Council meeting will be available on the City’s website. Both the
agenda and the live audio can be found here: https://www.rolling-
hills.org/government/agenda/index.php.
Members of the public may observe and orally participate in the meeting via Zoom and or submit
written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your
comments will become part of the official meeting record. You must provide your full name, but please
do not provide any other personal information that you do not want to be published.
Zoom access: https://us02web.zoom.us/j/87227175757?
pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09
Or dial (669) 900-9128
meeting ID: 872 2717 5757 passcode: 780609
Audio recordings to all the City Council meetings can be found here:
https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php
While on this page, locate the meeting date of interest then click on AUDIO. Another window will
appear. In the new window, you can select the agenda item of interest and listen to the audio by hitting
the play button. Written Action Minutes to the City Council meetings can be found in the AGENDA,
typically under Item 4A Minutes. Please contact the City Clerk at 310 377-1521 or email at
cityclerk@cityofrh.net for assistance.
Next Resolution No. 1275 Next Ordinance No. 371
1
3.OPEN AGENDA - PUBLIC COMMENT WELCOME
This is the appropriate time for members of the public to make comments regarding the items on
the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will
take place on any items not on the agenda.
4.MEETING MINUTES
4.A.MINUTES: REGULAR MEETING OF MARCH 22, 2021.
RECOMMENDATION: Approve as presented.
5.CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
5.A.PAYMENT OF BILLS.
RECOMMENDATION: Approve as presented.
5.B.CITY OF ROLLING HILLS SUPPORT LETTERS FOR SB 765 ADU SETBACK
(STERN) AND AB 1053 CITY SELECTION COMMITTEES QUORUM AND
TELECONFERENCING (GABRIEL).
RECOMMENDATION: Receive and file.
5.C.CTY OF ROLLING HILLS OPOSITION LETTER TO AB 1372 RIGHT TO
TEMPORARY SHELTER (MURATSUCHI).
RECOMMENDATION: Receive and file.
5.D.FINANCIAL STATEMENTS FOR THE QUARTER ENDING MARCH 31, 2021
RECOMMENDATION: Receive and file.
5.E.CONSIDER AND APPROVE TIME EXTENSION REQUEST FOR STORM HILL
SUBDIVISION IMPROVEMENTS AGREEMENT.
R EC O MM EN D ATION : Consider and approve the proposed 5th amendment to
subdivision improvements agreement.
5.F.CONSIDER AND APPROVE AMENDED CITY MANAGER EMPLOYMENT
CONTRACT
RECOMMENDATION: Approve amended employment contract.
2021-03-22_CCMinutes_F.docx
Check Voucher Register - Council Report Expenditures from 3-24-2021.pdf
Check Voucher Register - Council Report Expenditures from 4-12-2021.pdf
Letter of Support SB 765 (Stern) Accessory Dwelling Unit Setback.pdf
Letter of Support SB 765 (Stern) ADU Setback.pdf
Letter of Support for AB1053.pdf
AB 1372 Notice of Opposition Ltr 2021.03.31.pdf
Budget Comparative 03-31-21.pdf
ROLLING HILLS - Fifth Amendment to Subdivision Improvement Agreement (Storm)-
c1.DOCX
Extension Letter - PM 26356 - 2.01.2021.pdf
FIRST AMENDMENT to CM agreement Elaine Jeng (2021)-c1_2021-04-09_F.pdf
2
6.CITY COUNCIL REORGANIZATION
A. PRESENTATION OF NEW MAYOR AND MAYOR PRO-TEM.
B. PRESENTATION TO MAYOR PIEPER IN RECOGNITION OF HIS SERVICE
DURING HIS 2020-2021 TERM AS MAYOR.
C. COMMENTS FROM OUTGOING MAYOR.
7.COMMISSION ITEMS
8.PUBLIC HEARINGS
8.A.CONSIDER AND ADOPT AN URGENCY ORDINANCE AND INTRODUCE AN
ORDINANCE AMENDING CHAPTER 8.36 OF TITLE 8 OF THE ROLLING HILLS
MUNICIPAL CODE, FLOODPLAIN MANAGEMENT REGULATIONS, FOR
COMPLIANCE UNDER THE NATIONAL FLOOD INSURANCE PROGRAM.
RECOMMENDATION: Waive full reading and adopt Urgency Ordinance 370U and
introduce and waive full reading of Ordinance 370 amending Chapter 8.36 Floodplain
Management Regulations.
9.OLD BUSINESS
9.A.REVIEW PREVIOUSLY PRESENTED CITY HALL ADA IMPROVEMENTS PROJECT
RESTROOM LAYOUT OPTIONS.
R E COM M EN D ATIO N : Review the two options previously presented for ADA
compliant restroom layouts and provide direction to staff.
10.NEW BUSINESS
10.A.PRESENTATION BY PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT
SUPERINTENDENT ON REOPENING SCHOOLS.
RECOMMENDATION: None.
10.B.CONSIDER FEE WAIVER REQUEST FOR A MIXED-USE APPLICATION AT 24
CINCHRING.
RECOMMENDATION: Consider request and provide directions to staff.
10.C.REQUEST BY RESIDENT JUDITH HAENEL TO ALLOW RESIDENTS TO
PURCHASE MEMORIAL BRICKS TO BE PLACED ON WALKING PATHS IN AND
AROUND THE CITY HALL CAMPUS.
RECOMMENDATION: Consider request and provide direction to staff.
Ordinance 370U Floodplain Management Regulations (Urgency).DOCX
Ordinance 370 Floodplain Management Regulations_.DOCX
City_of_Rolling_Hills_Chapter_8.36___FLOODPLAIN_MANAGEMENT_REGULATIONS_FEMA_Technical_Review.pdf
20200509_rollinghills_costestimate10.pdf
rolling_hills_city_hall__option1_202006008_Layout1__1_.pdf
rolling_hills_city_hall__option2_202006008d_Layout1__1_.pdf
Fee Waiver Request Letter.pdf
3
10.D.REVIEW SOLID WASTE COLLECTION SERVICE FEE INCREASE FOR FY 2021-22
AND CONSIDER SETTING PROPOSITION 218 REQUIRED PROTEST HEARING
DATE.
RECOMMENDATION:
It is recommended the City Council review the Refuse Rate for Fiscal Year 2021-22
and provide directions to staff.
10.E.CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
WORLDWISE PRODUCTIONS LLC TO PRODUCE HOME HARDENING
EDUCATIONAL VIDEOS.
RECOMMENDATION: Approve as presented.
10.F.CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
MNS ENGINEERS FOR ASSISTANCE WITH FEMA/CAL-OES GRANT
APPLICATIONS.
RECOMMENDATION: Approve as presented.
11.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
11.A.VACCINATION PASSPORT/BADGE TO BE ISSUED BY THE CITY OF ROLLING
HILLS FOR RESIDENTS THAT HAVE RECEIVED THE COVID-19 VACCINATION.
(COUNCILMEMBER BLACK)
RECOMMENDATION: None.
11.B.AMENDED SB 9 HOUSING DEVELOPMENT: APPROVALS (MAYOR PRO TEM
DIERINGER).
RECOMMENDATION: None.
11.C.ASSEMBLY CONSIDERS BALLOT MEASURES TO NULLIFY STATE INFLUENCE
OVER ZONING (MAYOR PRO TEM DIERINGER)
RECOMMENDATION: None.
12.MATTERS FROM STAFF
13.CLOSED SESSION
14.ADJOURNMENT
FullSizeRender[2].jpg
FullSizeRender[1].jpg
FullSizeRender.jpg
Fiscal Year 2021-22 Projected Refuse Subsidy.pdf
PSA with Worldwise for Home Hardening Video Production Services-c1_2021-04-
07_signed.pdf
Rolling Hills Home Hardening Videos Proposal 3.18.21.pdf
Professional Services Agreement - MNS.pdf
Exhibit A Scope of Work for MNS 2021 Agreement.PDF
4
THE MEETING WILL BE ADJOURNED IN MEMORY OF JOHN DOUGLASS, HUSBAND
OF PLANNING COMMISSIONER ABBY DOUGLASS WHO PASSED AWAY IN THE
MONTH OF MARCH 2021.
Next regular meeting will be held on Monday, April 26, 2021 at 7:00 p.m. via Zoom. Zoom
access:
Join Zoom Meeting
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09
Meeting ID: 872 2717 5757
Passcode: 780609
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City
Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting
due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the
City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and
attendance at this meeting.
5
Agenda Item No.: 4.A
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:MINUTES: REGULAR MEETING OF MARCH 22, 2021.
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
2021-03-22_CCMinutes_F.docx
6
MINUTES OF A
REGULAR MEETING OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, MARCH 22, 2021
1.CALL TO ORDER
The City Council of the City of Rolling Hills met via Zoom Teleconference on the above date
at 7:00 p.m. via teleconference.
Mayor Pro Tem Bea Dieringer presiding.
2.ROLL CALL
Present: Mayor Pro Tem Dieringer, Mirsch, Black and Wilson
Absent: Mayor Piper
Staff Present:Elaine Jeng, City Manager
Meredith T. Elguira, Planning & Community Services Director
Jane Abzug, Assistant City Attorney
Terry Shea, Finance Director
3.OPEN AGENDA PUBLIC COMMENT WELCOME
NONE
.
4.CITY COUNCIL MINUTES
4A REGULAR MEETING OF MARCH 08, 2021.
MOTION:Councilmember Mirschcalled for a motion to approve the minutes as amended
and the motion was seconded by Councilmember Wilson.
AYES: COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch, and Wilson
NOES: COUNCILMEMBERS: Black
ABSENT: COUNCILMEMBERS: Mayor Piper
ABSTAIN: COUNCILMEMBERS: None
5.CONSENT CALENDAR
5A PAYMENT OF BILLS
5B JOINT PENINSULA LETTER OPPOSING SB 10
5C REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR
FEBRUARY 2021.
7
Minutes 2
City Council Regular Meeting
March 22, 2021
MOTION:Councilmember Wilson called for a motion to approve the consent calendar
and the motion was seconded by Councilmember Mirsch.
AYES:COUNCILMEMBERS:Mayor Pro TemDieringer, Mirsch,Black,and Wilson
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN: COUNCILMEMBERS: None
6. COMMISION ITEMS
6A ZONING CASE NO 20-10: VARIANCE REQUEST FOR: 1)
ENCROACHMENT INTO THE FRINT AND REAR YARD SETBACKS FOR
THE PROPOSED 1,021 SQUARE FOOT RESIDENTIAL ADDITION, TWO-
CAR GARGE, SWIMMING POOL WITH SPA, AND PATIO DECK; 2)
TOTAL LOT COVERAGE EXEEDANCE; AND 3) EXEMPETION FROM
THE STABLE AND CORRAL REQUIREMENTS; AND SITE PLAN REVIEW
FOR: 1) EXCEEDINF THE 999 SQUARE-FOOT MAXIMUM ADDITION
ALLOWED BY RIGHT AND 2) REMOVING AND REPLACING EXISTING
5 FOOT HIGH WALL WITH THE SAME HEIGHT WALL IN THE SAME
LOCATION LOCATED AT 3 OPEN BRAND ROAD, ROLLING HILLS, CA
(ROSA).
Planning and Community Services Director Meredith Elguira presented the agenda item.
MOTION:Councilmember Black called for a motion to receive and file and the motion
was seconded by Councilmember Mirsch.
AYES:COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch, Black, and Wilson
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN:COUNCILMEMBERS: None
7.PUBLIC HEARINGS
7A PROPOSED ASSESMENT DISTRICT NO. 2021-1 (EASTFIELD DRIVE
UTILITY IMPROVEMENTS) PUBLIC HEARING AND BALLOT
TABULATION.
Resident Judith Haenelasked what would happen next if the agenda item resulted in ano vote.
Bond Counsel Brian Forbath advised that a resolution to abandon proceeds is also before the
Council which would effectively terminate the process.
Resident Judith Haenel asked for the status of the FEMA grants.
City Manager Elaine Jeng stated that there is nothing to report at this time.
8
Minutes 3
City Council Regular Meeting
March 22, 2021
Assessment Engineer Jeff Cooper reported that there was 18.09% in favor and 89.91%
oppose.
MOTION:Councilmember Black called for a motion to move to adopt Resolution No.
1274 abandoning the proceedings and the motion was seconded by Councilmember Mirsch.
AYES:COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch, Black, and Wilson
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN:COUNCILMEMBERS: None
8.OLD BUSINESS
8A CONSIDER AND DISCUSS A CAMPAIGN FOR FIRE FUEL
MANAGEMENT IN THE CANYONS.
City Manager Jeng presented the agenda item.
Councilmember Mirsch stated that she is ready to conduct a focus group meeting on April 15,
2021 to gather data and bring the data back to Council. She further explained the proposed
purpose and scope of work of the campaign. She also stated that she should be able to bring
the results to Council on April 26.
Councilmember Black stated his concerns about the availability of bins and where to place
them and how they could impact ease of access and potentially reduce costs in clearing
canyons.
Councilmember Wilson asked about the focus group timeline and Republic Services’ policy
restrictions relating to the free greenwaste bin. He also shared his experience with the Fire
Department on brush clearance.
Mayor Pro Tem Dieringer suggested that the focus group should be delayed to a later date to
allow for more input and time to advertise. Additionally, Mayor Pro Tem Dieringer suggested
that there should be multiple ways for residents to provide feedback.
PUBLIC COMMENTS:
Resident Alfred Visco asked if third party experts on fire fuel reduction could join the focus
group meeting and advised to hold the meeting on April 15th.
Block Captain Arlene Honbo advised that she is in support of holding the meeting on April
15th in the evening.
MOTION:Councilmember Black called for a motion to move forward with Fire Fuel
Reduction under the leadership of Councilmember Mirsch the motion was seconded by
Councilmember Wilson.
9
Minutes 4
City Council Regular Meeting
March 22, 2021
AYES:COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch, Black, and Wilson
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN:COUNCILMEMBERS: None
9.NEW BUSINESS
9A MID-YEAR BUDGET (FY20-21) REPORT AND APPROPRIATION.
Finance Director Terry Shea presented the agenda item.
MOTION:Councilmember Wilson called for a motion to receive and file the adjusted
budget and motion was seconded by Councilmember Mirsch.
AYES:COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch, Black, and Wilson
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN:COUNCILMEMBERS: None
9B SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG) SPECIAL
ASSESSMENT FOR REGIONAL PLANNER.
Mayor Pro Tem Dieringer summarized the scope of work of the regional planner, and outlined
the assessment amount per city.
Discussions ensued among the Councilmembers.
MOTION:Mayor Pro Tem Dieringer called for a motion to oppose the assessment and
that the City would join only if the planner’s term was limited to one year and the City’s
contribution limited to $1,000 and re-evaluate after one year and the motion was seconded by
Councilmember Mirsch.
AYES:COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch, and Wilson
NOES:COUCCILMEMBERS: Black
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN:COUNCILMEMBERS: None
9C MNS ENGINEERS CONTRACT AMENDMENT.
MOTION:Mayor Pro Tem Dieringer directed staff to bring the item back at the next City
Council meeting.
9D SAFE CLEAN WATER MUNICIPAL PROGRAM ANNUAL PLAN
EXPENDITURES FOR FISCAL YEAR 2021-2022.
City Manager Jeng presented the agenda item.
10
Minutes 5
City Council Regular Meeting
March 22, 2021
Consultant Kathleen McGowan stated that the fund disbursement from last year is delayed
due to the City’s previous submittal being misplaced by the County. Ms. McGowan briefed
the Council about the outfall monitoring and reported that there is no flow recorded from the
recent rains and that this is really good news for the City’s compliance but would require more
monitoring and modeling to support the data.
MOTION:Councilmember Mirsch called for a motion to approve as presented and motion
was seconded by Councilmember Black.
AYES:COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch, Black, and Wilson
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN:COUNCILMEMBERS: None
9E AB 1053 CITY SELECTION COMMITTEES: QUORUM:
TELECONFERENCING.
City Councilmember Wilson explained the difficulty of getting a quorum due to lack of
attendance.
MOTION:Councilmember Wilson called for a motion to support the bill as written and
direct staff to issue a letter of support and motion was seconded by Councilmember Mirsch.
AYES:COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch and Wilson
NOES:COUNCILMEMBERS: Black
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN:COUNCILMEMBERS: None
9F SB 765 ACCESSORY DWELLING UNIT (ADU) SETBACK.
City Manager Jeng presented the agenda item that would allow cities to determine setbacks
for ADUs that are more conducive to individual cities.
MOTION:Councilmember Black called for a motion to support SB 765 ADU
setback and to direct staff to send letters of support to Senate and Assembly representatives.
AYES:COUNCILMEMBERS: Mayor Pro Tem Dieringer, Mirsch, Black and Wilson
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: Mayor Piper
ABSTAIN:COUNCILMEMBERS: None
9G AB 1372 RIGHT TO TEMPORARY SHERLTER.
City Manager Jeng presented the agenda item that would require every city to provide
temporary shelter, homeless services and job training to someone who has actively sought
temporary shelter in the jurisdiction for at least three days and require cities to provide rent
subsidies if they are unable to provide temporary shelter.
11
Minutes 6
City Council Regular Meeting
March 22, 2021
MOTION:Councilmember Mirsch called for a motion to oppose AB 1372 and to direct
staff to send opposition letters to senate and assembly representatives and motion was
seconded by Councilmember Black.
10.MATTERS FROM THE CITY COUCIL AND MEETING ATTENDANCE REPORTS
10A VACCINATION PASSPORT/BADGE TO BE ISSUED BY THE CITY OF
ROLLING HILLS FOR RESIDENTS THAT HAVE RECEIVED THE COVID-
19 VACCINATION (COUNCILMEMBER BLACK).
Councilmember Black proposed issuing a badge or some type of identification to identify
residents who have been fully vaccinated.
Councilmember Mirsch recommended a more fun version of a badge and more socialized way
of disseminating them to residents to spread the word about getting vaccinated.
Assistant City Attorney Abzug stated that the City must comply with LA County Health
Orders and explained the potential liabilities with staff issuing badges or stickers. Ms.
Abzug’s final recommendation was to push out information.
COMMENTS:
Resident Judith Haenel stated that she is against having a badge and recommended that a non-
city organization to administer the plan.
In other matters, Councilmember Mirsch asked to agendize, for discussion, pending bills that
could impact the community.
11.MATTERS FROM STAFF
NONE.
12.CLOSED SESSION
NONE.
13.ADJOURNAMENT
Hearing no further business before the City Council, the meeting was adjourned at 10:35 PM.
Next regular meeting: Monday, April 12, 2021 at 7:00 p.m. via City's website's link at:
https://www.rolling-hills.org/government/agenda/index.php
Zoom access:
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmT9
or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609
12
Minutes 7
City Council Regular Meeting
March 22, 2021
Respectfully submitted,
____________________________________
Elaine Jeng, P.E.
Acting City Clerk
Approved,
______________________________________
Jeff Pieper
Mayor
13
Agenda Item No.: 5.A
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:STEPHANIE GRANT , ADMINISTRATIVE CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS.
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Check Voucher Register - Council Report Expenditures from 3-24-2021.pdf
Check Voucher Register - Council Report Expenditures from 4-12-2021.pdf
14
15
16
Agenda Item No.: 5.B
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:STEPHANIE GRANT , ADMINISTRATIVE CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CITY OF ROLLING HILLS SUPPORT LETTERS FOR SB 765 ADU
SETBACK (STERN) AND AB 1053 CITY SELECTION COMMITTEES
QUORUM AND TELECONFERENCING (GABRIEL).
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Letter of Support SB 765 (Stern) Accessory Dwelling Unit Setback.pdf
Letter of Support SB 765 (Stern) ADU Setback.pdf
Letter of Support for AB1053.pdf
17
18
19
20
21
22
Agenda Item No.: 5.C
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:STEPHANIE GRANT , ADMINISTRATIVE CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CTY OF ROLLING HILLS OPOSITION LETTER TO AB 1372 RIGHT TO
TEMPORARY SHELTER (MURATSUCHI).
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
AB 1372 Notice of Opposition Ltr 2021.03.31.pdf
23
24
25
Agenda Item No.: 5.D
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:TERRY SHEA, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:FINANCIAL STATEMENTS FOR THE QUARTER ENDING MARCH 31,
2021
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
General Fund Budget Comparison for the Quarter Ending March 31, 2021
FISCAL IMPACT:
None
RECOMMENDATION:
Receive and File.
ATTACHMENTS:
Budget Comparative 03-31-21.pdf
26
Page: 1
4/5/2021
YTD YTD YTD
Budget Actual Variance Percentage
1,190,300$ $ 716,183 $ (474,117) 60.17%
4,800 22,726 17,926 473.46%
33,500 71,896 38,396 214.61%
232,500 119,050 (113,450) 51.20%
281,250 135,764 (145,486) 48.27%
20,000 22,433 2,433 112.17%
1,300 258 (1,042) 19.85%
19,000 7,280 (11,720) 38.32%
14,300 3,211 (11,089) 22.45%
585.0 Covid 19 Revenues 50,000 50,000 - 100.00%
68,000 51,741 (16,259) 76.09%
- 18,401 18,401 #DIV/0!
56,250 - (56,250) 0.00%
800 752 (48) 94.00%
600 350 (250) 58.33%
100,000 18,599 (81,401) 18.60%
- 47,733 47,733 #DIV/0!
37,800 3,241 (34,559) 8.57%
24,000 18,000 (6,000) 75.00%
2,134,400 $ 1,307,618 (826,782)61.26%
258,402 62,987 195,415 24.38%
258,402 62,987 195,415 24.38%
424,600 221,068 203,532 52.07%
10,500 - 10,500 0.00%
72,400 43,746 28,654 60.42%
7,700 6,209 1,491 80.64%
47,600 20,232 27,368 42.50%
30,300 24,943 5,357 82.32%
26,800 11,604 15,196 43.30%
2,000 1,041 959 52.05%
3,200 2,100 1,100 65.63%
60,000 22,667 37,333 37.78%
4,100 4,219 (119) 102.90%
11,300 10,605 695 93.85%
10,000 325 9,675 3.25%
2,000 498 1,502 24.90%
2,000 - 2,000 0.00%
500 26 474 5.20%
15,000 13,613 1,387 90.75%
6,100 5,061 1,039 82.97%
10,000 75 9,925 0.75%
6,000 4,062 1,938 67.70%
5,000 550 4,450 11.00%
1,500 325 1,175 21.67%
10,000 1,760 8,240 17.60%
90,000 62,006 27,994 68.90%
3,000 - 3,000 0.00%
6,000 27,408 (21,408) 456.80%
30,000 3,633 26,367 12.11%
84,200 94,168 (9,968) 111.84%
- 3,117 (3,117)#DIV/0!
670.0 Interest Earned Section 115
950.0 Capital Outlay-Equipment
890.0 Consulting Fees
850.0 Election Expense City Council
820.0 Website
802.0 Legal Expenses-Other
801.0 City Attorney
795.0 Other Gen Admin Expense
790.0 Advertising
785.0 Codification
780.0 Minutes Clerk Meetings
775.0 City Council Expense
770.0 Telephone
765.0 Postage
761.0 Auto Mileage
759.0 Training & Education
757.0 Meetings Expense
755.0 Conference Expense
750.0 Dues & Subscriptions
745.0 Equipment Leasing Costs
740.0 Office Supplies & Expense
720.0 Auto Allowance
719.0 Deferred Compensation
718.0 Employer Payroll Taxes
717.0 Retiree Medical
716.0 Group Insurance
715.0 Workers Compensation Insurance
710.0 Retirement CalPERS-Employer
703.0 Salaries-Part Time
Dept: 01 City Administration
702.0 Salaries-Full Time
Total 00
Expenditures
Dept: 00
999.0 Operating Transfer Out
Total Revenues
670.0 Interest Earned
675.0 Miscellaneous Revenue
699.0 Operating Transfer In
650.0 PSAF & COPS
655.0 Burgler Alarm Responses
620.0 Proposition A Exchange
600.0 City Hall Leasehold RHCA
505.0 Grants
460.0 Franchise Fees
480.0 Fines & Traffic Violations
450.0 Variance, Planning & Zoning
455.0 Animal Control Fees
440.0 Building & Other Permit Fees
420.0 Motor Vehicles in Lieu Tax-VLF
401.0 Property Taxes
410.0 Real Estate Transfer Tax
CITY OF ROLLING HILLS
BUDGET COMPARISON GENERAL FUND
FY 2020-21 MARCH
City of Rolling Hills
405.0 Sales Tax
Fund: 01 - General Fund
Revenues
Current Year
As Of: 03/31/21
27
CITY OF ROLLING HILLS
BUDGET COMPARISON GENERAL FUND
FY 2020-21 MARCH
981,800 585,061 396,739 59.59%
Amended YTD YTD YTD
Budget Actual Variance Percentage
$ 2,100 -$ $ 2,100 0.00%
17,100 17,110 (10) 100.06%
103,683 48,566 55,117 46.84%
122,883 65,676 57,207 53.45%
196,700 132,281 64,419 67.25%
15,750 26,357 (10,607) 167.35%
33,800 27,512 6,288 81.40%
3,800 2,385 1,415 62.76%
16,200 10,415 5,785 64.29%
16,750 10,268 6,482 61.30%
2,400 500 1,900 20.83%
600 - 600 0.00%
5,000 - 5,000 0.00%
3,000 855 2,145 28.50%
2,000 - 2,000 0.00%
2,000 419 1,581 20.95%
67,000 57,857 9,143 86.35%
150,000 86,506 63,494 57.67%
124,000 99,253 24,747 80.04%
7,000 10,287 (3,287) 146.96%
196,400 103,772 92,628 52.84%
2,000 - 2,000 0.00%
844,400 568,667 275,733 67.35%
232,785 129,439 103,346 55.60%
3,000 1,072 1,928 35.73%
50,000 2,562 47,438 5.12%
6,000 2,395 3,605 39.92%
291,785 135,468 156,317 46.43%
27,600 21,761 5,839 78.84%
4,100 2,000 2,100 48.78%
11,000 381 10,619 3.46%
650 0 650 0.00%
29,000 14,135 14,865 48.74%
25,000 0 25,000 0.00%
97,350 38,277 59,073 39.32%
34,000 24,390 9,610 71.74%
20,000 14,867 5,133 74.34%
13,500 18,680 (5,180) 138.37%
67,500 57,937 9,563 85.83%
Total Expenditures and Transfers 2,664,120 1,514,073 1,150,047 56.83%
Revenues Over (Under) Expenditures (529,720)$ (206,455)$ 323,265$
Total City Properties
930.0 Repairs & Maintenance
932.0 Area Landscaping
985.0 Contingency
Dept: 75 City Properties
925.0 Utilities
Total Non-Department
917.0 Emergency Preparedness
916.0 Civil Defense Expense
915.0 Community Recognition
901.0 South Bay Comm. Organization
895.0 Insurance & Bond Expense
Dept: 65 Non-Department
Total Public Safety
838.0 Animal Control Expense
837.0 Wild Life Mgmt & Pest Control
833.0 Other Law Enforcement Expenses
Dept: 25 Public Safety
830.0 Law Enforcement
Total Planning & Development
950.0 Capital Outlay-Equipment
884.0 Special Project Study & Consul
882.0 Variance & CUP Expense
881.0 Storm Water Management
878.0 Build Inspect. LA County/Willd
872.0 Property Development-Legal Exp
776.0 Miscellaneous Expenses
759.0 Training & Education
758.0 Planning Commission Meeting
755.0 Conference Expense
750.0 Dues & Subscriptions
720.0 Auto Allowance
718.0 Employer Payroll Taxes
716.0 Group Insurance
715.0 Workers Compensation Insurance
Dept: 15 Planning & Development
702.0 Salaries-Full Time
710.0 Retirement CalPERS-Employer
703.0 Salaries-Part Time
Total Finance
890.0 Consulting Fees
810.0 Annual Audit
750.0 Dues & Subscriptions
Expenditures
Dept: 05 Finance
Page: 2
Current Year
As Of: 03/31/21
4/5/2021
City of Rolling Hills
Total City Administration
28
Agenda Item No.: 5.E
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE TIME EXTENSION REQUEST FOR STORM
HILL SUBDIVISION IMPROVEMENTS AGREEMENT.
DATE:April 12, 2021
BACKGROUND:
The subdividers of the Storm Hill project are requesting two-year extension to complete the required
subdivision improvements on Parcel Map 26356.
DISCUSSION:
The global pandemic that began in March 2020 has significantly impacted the progress of the project.
Despite the slow down in the development industry, the subdividers are continuing to move forward
with the following activities:
Plan Approval
Grading/road plan check: Almost complete with plan check. Only waiting for LA County Soils
dept (GMED) approval. Expect within 4-6 months.
Dry sewer line: Almost complete with plan check. Working on final response and
creation/recording of easements. Expect within 2-3 months.
Water line : Working with Cal-water and LA County Fire Dept on design. Expect within 6-9
months.
Dry utilities: Final design complete. Waiting on easements documents from different agencies.
Expect within 3-4 months.
It will take a few months to get the construction permit and a few more months to build. With Covid-19
and current situation, these are approximate timelines and can vary significantly. Hence the request for 2-year
extension to provide some buffer from the deadline.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve Storm Hill's Fifth Amendment to Subdivision Improvement Agreement.
ATTACHMENTS:
29
ROLLING HILLS - Fifth Amendment to Subdivision Improvement Agreement (Storm)-c1.DOCX
Extension Letter - PM 26356 - 2.01.2021.pdf
30
1
65277.00010\32589446.1
FifthAmendment to Subdivision Improvement Agreement
This Fifth Amendment to Subdivision Improvement Agreement (“Fifth Amendment”),
effective _____, 2021, is between the City of Rolling Hills, a municipal corporation (“City”), and
Storm Properties, Inc. and Claudia Storm Grzywacz (the “Subdividers”), whose addresses are set
forth in the amended Subdivision Reference Data attached hereto as Schedule A, as of the date
set forth below.
RECITALS
A.The City and Subdividers entered into a Subdivision Improvements Agreement dated
June 8, 2005, which was recorded on June 12, 2007 as document number 20071416757
(“Improvement Agreement”).
B.The City and Subdividers amended the Improvement Agreement in 2008, 2010, 2015,
and 2020.
C.From March 2020, the COVID-19 global pandemic disrupted business and life around
the world.
D.The Subdividers have requested an extension of the Time of Performance under the
Improvement Agreement by two (2) years.
E.The City does not object to such an extension.
F.The parties therefore desire to modify the Improvement Agreement by this Fifth
Amendment to reflect the extended term of the Improvement Agreement.
AMENDMENTS
1.Section 2. TIME OF PERFORMANCE shall be amended as follows:
Subdividers shall complete the Improvements, as specified in Schedules A through E, by
no later than June 8, 2023 or upon development of any one of the building sites of the
Subdivisions, whichever comes first.
2.No Other Changes
Except as expressly modified by this Fifth Amendment, all provisions of the
Improvement Agreement as amended, remain unchanged and are reaffirmed by this Fifth
Amendment.
[Signatures on Following Page]
31
2
65277.00010\32589446.1
City
CITY OF ROLLING HILLS,
a municipal corporation
By:
Its:
Date:
Approved as to form:
By:
Its:
Date:
Attest by: City Clerk
Subdividers
STORM PROPERTIES, INC.
By:
Its:
Date:
CLAUDIA STORM GRZYWACZ,
trustee of the Claudia Storm Bird Trust dated
August 3, 1995, as to an undivided 1/4 interest.
By:
Date:
32
3
65277.00010\32589446.1
A notary public or other officer completing this certificate
verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________, 2021 before me, , Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:(seal)
33
4
65277.00010\32589446.1
A notary public or other officer completing this certificate
verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________, 2021 before me, , Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:(seal)
34
5
65277.00010\32589446.1
A notary public or other officer completing this certificate
verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________, 2021 before me, , Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:(seal)
35
6
65277.00010\32589446.1
A notary public or other officer completing this certificate
verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________, 2021 before me, , Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:(seal)
36
7
65277.00010\32589446.1
A notary public or other officer completing this certificate
verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________, 2021 before me, , Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:(seal)
37
8
65277.00010\32589446.1
A notary public or other officer completing this certificate
verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________, 2021 before me, , Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:(seal)
38
9
65277.00010\32589446.1
A notary public or other officer completing this certificate
verifies only the identity of the individual who signed the
document to which this certificate is attached, and not the
truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA )
COUNTY OF )
On _________________, 2021 before me, , Notary Public,
personally appeared , who proved to me on the
basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within
instrument and acknowledged to me that he/she/they executed the same in his/her/their
authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or
the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:(seal)
39
40
Agenda Item No.: 5.F
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE AMENDED CITY MANAGER
EMPLOYMENT CONTRACT
DATE:April 12, 2021
BACKGROUND:
The City Council conducted the City Manager's annual performance evaluation in November 2020 for
the period between September 28, 2019 and September 28, 2020.
DISCUSSION:
As a result of the performance evaluation, certain terms of the employment contract for the City
Manager are proposed to be amended.
FISCAL IMPACT:
If the amended employment contract is approved, there would be an expenditure increase of
approximately $8,000 to the City Administration Department for Fiscal Year 2021-2022.
RECOMMENDATION:
Approve the amended employment contract.
ATTACHMENTS:
FIRST AMENDMENT to CM agreement Elaine Jeng (2021)-c1_2021-04-09_F.pdf
41
65277.00001\31326953.1
FIRST AMENDMENT TO EMPLOYMENT AGREEMENT
THIS FIRST AMENDMENT TO EMPLOYMENT AGREEMENT is
made and entered into as of this 12th day of April, 2021, by and between the CITY OF
ROLLING HILLS, a general law city and municipal corporation (hereinafter “City”), and
ELAINE H. JENG (hereinafter “Employee”), both of whom understand as follows:
R E C I T A L S
A. City and Employee entered into an Employment Agreement on
August 13, 2018 to appoint Employee as City Manager of the City of Rolling Hills (the
“Agreement”).
B. City evaluated Employee’s annual performance for the period of
September 28, 2019 to September 28, 2020 under the terms of the Agreement.
C. City and Employee now desire to amend the Agreement to increase
the annual salary, car allowance, and management leave and to reflect a higher
contribution for Employee’s health insurance and 457 plan (the “First Amendment”).
NOW, THEREFORE, in consideration of the mutual covenants hereinafter
contained the parties agree as follows:
1. Paragraph 5 (Salary) of the Agreement is amended to read as follows:
5. Salary. City agrees to pay Employee for the services required by
this Agreement a monthly base annual salary of Two Hundred and Ten Thousand Dollars
($210,000.00) payable in installments at the same time as other employees of the City are
paid. The salary shall be adjusted annually by the cost of living (COLA) on the same
basis as other employees of the City.
City agrees to pay Employee a monthly car allowance of Four Hundred
Dollars ($400) per month. The car allowance is intended to reimburse Employee for the
use of her private vehicle for City business. Employee must provide her own automobile
for her use in performing her duties and is responsible for all maintenance, repair, fuel
42
65277.00001\31326953.1 2
and insurance expenses for said vehicle. Employee shall use her personal cellular
telephone for transaction of City business and City agrees to reimburse Employee $110
per month for use of her phone for business.
At the time of her annual evaluation as provided for in paragraph 12
herein, City agrees to evaluate Employee’s salary and/or any other benefits Employee
receives under this Agreement and to make modifications in such amounts and to such an
extent (whether in the nature of a cost of living adjustment, merit increase, bonus or other
compensation enhancement or otherwise) as City Council in its discretion may determine
that it is desirable to do so. Employee may be given exceptional performance recognition
in the form of a one-time check for exceptional performance during the prior fiscal year.
2. Paragraph 11 (Retirement and Insurance Benefits) of the Agreement is amended
to read as follows:
11. Retirement and Insurance Benefits.
A. Retirement. During the term of this Agreement, City shall
contribute to employer's portion and Employee shall contribute to Employee's portion of
Employee's membership in the Public Employees Retirement System. Employee shall
pay any legally required Social Security withholding. City shall fund a “457” deferred
compensation plan on Employee’s behalf, payable in 26 equal installments concurrent
with employee pay periods, in the amount of 2% of Employee’s annual salary.
B. Medical and Other Insurance. City shall pay the entirety of
the cost of health insurance for Employee, including her dependents. City shall provide
Employee with the same disability insurance and life insurance benefits as is provided to
other employees of the City. City shall provide Employee with a term life insurance
policy in the face amount of $250,000.
C. Other Insurance. City shall provide and pay for all other
insurance mandated by State law.
D. Termination of Benefits. Notwithstanding the foregoing,
City’s obligation to pay Employee health benefits, including dependents, terminates upon
43
65277.00001\31326953.1 3
the employment of Employee by another employer on the date such benefits are effective
for Employee.
3. Paragraph 12 (Sick Leave, Vacation and Holidays) of the Agreement is amended
to read as follows:
12. Sick Leave, Vacation and Holidays.
A. Sick Leave. Employee shall earn 3.46 hours of sick leave
per pay period up to a maximum accrual of 225 hours. Employee may carry over accrued
sick leave as provided in the Employee Handbook and Personnel Policy Manual.
B. Vacation. Employee shall earn 159 hours of vacation per
year. Employee may elect to cash out unused vacation as provided in the Employee
Handbook and Personnel Policy Manual.
C. Management Leave. Employee shall be provided eighty
(80) hours of management leave each calendar year, all of which will be available for
Employee’s use as of January 1 of each year this Agreement is in effect, in lieu of the
floating holiday provided for in the Employee Handbook and Personnel Policy Manual.
Management leave will not accrue or carry over from year to year nor does it have any
cash value. Management leave will not be prorated for partial years’ service.
D. Other Leave. Employee shall be entitled to bereavement
leave in the same manner as employees of the City.
E. Holidays. Employee shall be entitled to the same number
of paid holidays per year as provided to other City employees.
4. All terms and conditions of the Agreement not amended by this First Amendment
shall remain in full force and effect.
5. This First Amendment shall be effective as of March 10, 2021.
IN WITNESS WHEREOF the parties have executed this First Amendment as of
the day and year first above written.
44
65277.00001\31326953.1 4
EMPLOYEE
________________________
ELAINE H. JENG, P.E.
CITY OF ROLLING HILLS
By:
________________________
JEFF PIEPER, MAYOR
ATTEST:
________________________
CITY CLERK
45
Agenda Item No.: 8.A
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND ADOPT AN URGENCY ORDINANCE AND
INTRODUCE AN ORDINANCE AMENDING CHAPTER 8.36 OF TITLE 8
OF THE ROLLING HILLS MUNICIPAL CODE, FLOODPLAIN
MANAGEMENT REGULATIONS, FOR COMPLIANCE UNDER THE
NATIONAL FLOOD INSURANCE PROGRAM.
DATE:April 12, 2021
BACKGROUND:
On December 17, 2020, the City received updated Flood Insurance Rate Maps (FIRMs). When a
community receives updated flood maps, FEMA is required to conduct a technical review of the
community’s floodplain management regulations to ensure compliance with the National Flood
Insurance Program (NFIP), regardless if they are receiving new flood zones and/or base flood
elevations. Under the NFIP, the City must ensure its adopted floodplain management regulations are
compliant with the NFIP minimum requirements.
DISCUSSION:
If the City does not have an adopted revised and legally enforceable ordinance by April 21, 2021, the
City of Rolling Hills will be Suspended from the NFIP Program. Suspension from the NFIP carries with
it the following consequences:
1. City of Rolling Hills residents will be unable to purchase an NFIP flood insurance
2. Existing NFIP flood insurance policies will not be reviewed
3. No Federal grants or loans for development may be made in identified flood hazard areas under
programs administered by Federal agencies such as Housing & Urban Development, US.
Environmental Protection Agency, and US. Small Business Administration.
4. No Federal disaster assistance may be provided to repair insurable buildings located in identified
46
flood hazard areas for damage caused by a flood
5. No Federal mortgage insurance or loan guarantees may be provided in identified flood hazard
areas. This includes policies written by Federal Housing Authority, Veterans Administration, and
6. Federally insured or regulated lending institutions, such as banks and credit unions, must notify
applicants seeking loans for insurable buildings in flood hazard areas that there is a flood hazard
and that the property is not eligible for Federal disaster relief.
FISCAL IMPACT:
None.
RECOMMENDATION:
Waive full reading and adopt Urgency Ordinance 370U and introduce and waive full reading of
Ordinance 370 amending the City of Rolling Hills Municipal Code's Chapter 8.36 Floodplain
Management Regulations.
ATTACHMENTS:
Ordinance 370U Floodplain Management Regulations (Urgency).DOCX
Ordinance 370 Floodplain Management Regulations_.DOCX
City_of_Rolling_Hills_Chapter_8.36___FLOODPLAIN_MANAGEMENT_REGULATIONS_FEMA_Technical_Review.pdf
47
Ordinance No. 370-U 1
ORDINANCE NO. 370-U
AN URGENCY ORDINANCE OF THE CITY OF ROLLING
HILLS AMENDING CHAPTER 8.36 OF TITLE 8 OF THE
ROLLING HILLS MUNICIPAL CODE, FLOODPLAIN
MANAGEMENT REGULATIONS, FOR COMPLIANCE
UNDER THE NATIONAL FLOOD INSURANCE
PROGRAM; AND DETERMINING THE ORDINANCE TO
BE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT AND DECLARING
THE URGENCY THEREOF
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY ORDAIN
AS FOLLOWS:
Section 1.Section 8.36.030 of Chapter 8.36 of the Rolling Hills Municipal Code, “Definitions,” is
hereby amended to add or amend the following definitions in alphabetical order:
"Floodplain Administrator" is the community official designated by title to administer and
enforce the floodplain management regulations.
"Historic structure" means any structure that is:
1. Listed individually in the National Register of Historic Places (a listing maintained
by the Department of Interior) or preliminarily determined by the Secretary of the Interior
as meeting the requirements for individual listing on the National Register;
2. Certified or preliminarily determined by the Secretary of the Interior as contributing
to the historical significance of a registered historic district or a district preliminarily
determined by the Secretary to qualify as a registered historic district;
3. Individually listed on a state inventory of historic places in states with historic
preservation programs which have been approved by the Secretary of Interior.
4. Individually listed on a local inventory of historic places in communities with historic
preservation programs that have been certified either by an approved State program as
determined by the Secretary of the Interior or directly by the Secretary of the Interior in
states without approved programs.
"New construction," for floodplain management purposes, means structures for which the "start
of construction" commenced on or after August 26, 2006 and includes any subsequent
improvements to such structures.
“Zone D” means a FEMA mapped designation on the community’s effective Flood Insurance
Rate Map (FIRM) used for areas where there are possible but undetermined flood hazards, as no
analysis of flood hazards has been conducted.
Section 2.Section 8.36.050 of Chapter 8.36 of the Rolling Hills Municipal Code, “Basis for
establishing flood-prone areas,” is hereby amended to read as follows:
48
Ordinance No. 370-U 2
The Floodplain Administrator or his or her designee, shall obtain, review, and reasonably utilize
any base flood data available from other Federal or State Agencies or other source to identify
flood-prone areas within the jurisdiction of the City of Rolling Hills.
The areas of special flood hazard identified by the Federal Emergency Management Agency
(FEMA) in the “Flood Insurance Study (FIS) for Los Angeles County and Incorporated Areas”
dated September 26, 2008, with accompanying Flood Insurance Rate Maps (FIRM’s) and Flood
Boundary and Floodway Maps (FBFM’s), dated September 26, 2008, and all subsequent
amendments and/or revisions, are hereby adopted by reference and declared to be a part of this
ordinance. This FIS and attendant mapping is the minimum area of applicability of this
ordinance and may be supplemented by studies for other areas which allow implementation of
this ordinance and which are recommended to the City of Rolling Hills City Council by the
Floodplain Administrator.
This data will be on file at the Rolling Hills Department of Planning, City Hall, No. 2 Portuguese
Bend Road, Rolling Hills, California 90274.
Section 3.Section 8.36.110 of Chapter 8.36 of the Rolling Hills Municipal Code, “Establishment of
flood damage prevention permit,” is hereby amended to read as follows:
A flood damage prevention permit shall be obtained for all proposed construction or other
development in the community, including substantial damage, and the placement of
manufactured homes, so that it may be determined whether such construction or other
development is within flood-prone areas.
Section 4.Section 8.36.140 of Chapter 8.36 of the Rolling Hills Municipal Code, “Standards of
construction,” is hereby amended to read as follows:
If a proposed building site is in a flood-prone area, including the Zone D area as identified on the
effective Flood Insurance Rate Map, all new construction and substantial improvements,
including manufactured homes, shall:
A. Be designed (or modified) and adequately anchored to prevent flotation, collapse, or
lateral movement of the structure resulting from hydrodynamic and hydrostatic loads,
including the effects of buoyancy;
B. Be constructed:
1. With materials and utility equipment resistant to flood damage,
2. Using methods and practices that minimize flood damage,
3. With electrical, heating, ventilation, plumbing and air conditioning equipment and
other service facilities that are designed and/or located so as to prevent water from
entering or accumulating within the components during conditions of flooding.
Section 5.Severability.If any provision of this ordinance is declared to be invalid by a court of
competent jurisdiction, it shall not affect any remaining provision hereof. The City Council of the City
of Rolling Hills hereby declares that it would have adopted this ordinance despite any partial invalidity.
49
Ordinance No. 370-U 3
Section 6.Environmental Review. The City Council finds that adopting the foregoing amendments
to the City’s floodplain management regulations is exempt from the California Environmental Quality
Act (“CEQA”) under section 15061(b)(3) of the CEQA Guidelines. (14 Cal. Code Regs. § 15061(b)(3).)
This Ordinance adopts amendments identified by the Federal Emergency Management Agency
(“FEMA”) as necessary to ensure that the City’s building standards account for the risk of regional flood
hazards, consistent with the National Flood Insurance Program. The amendments are thus administrative
in nature and designed to improve and not degrade environmental quality. As such, there is no
possibility that adopting this ordinance would adversely affect the environment in any manner that could
be significant for purposes of CEQA. The measure also qualifies for the Class 8 exemption for agency
actions taken to assure the maintenance, restoration, enhancement, or protection of the environment. (14
Cal. Code Regs. § 15308.) By regulating construction in flood hazard areas, the ordinance ensures the
protection of the City’s building environment.
Section 7.Statement of Urgency. The City Council declares that it is necessary to the public
peace, safety, and welfare that this ordinance be adopted as an urgency measure, to take effect
immediately by a four-fifths vote of the Council. It is essential that the City have in effect at the earliest
possible date floodplain management regulations which are necessitated by the area’s local topographic,
geologic, and climatic conditions and regulate construction in potential flood zones. In the absence of
immediate effectiveness, permits may be issued for construction that does not adhere to the necessary
standards, to the detriment of the public health, safety, and welfare. It is also essential that the City have
in effect at the earliest possible date the revised floodplain management regulations because, under the
National Flood Insurance Program, the City is required to revise its floodplain management regulations
according to Federal Emergency Management Agency’s Base Flood Elevation determinations by the
effective date of the City’s revised flood map, or by April 21, 2021.
Section 8.Notice and Filing. The City Clerk shall certify as to the adoption of this ordinance and
post a certified copy of this ordinance, including the vote for and against the same, in the office of the
City Clerk, in accordance with Government Code Section 36933.
PASSED, APPROVED AND ADOPTED this 12th day of April 2021.
_____________________________
JEFF PIEPER, MAYOR
ATTEST:
_____________________________
ELAINE JENG
ACTING CITY CLERK
50
Ordinance No. 370 1
ORDINANCE NO. 370
AN ORDINANCE OF THE CITY OF ROLLING HILLS
AMENDING CHAPTER 8.36 OF TITLE 8 OF THE ROLLING
HILLS MUNICIPAL CODE, FLOODPLAIN
MANAGEMENT REGULATIONS, FOR COMPLIANCE
UNDER THE NATIONAL FLOOD INSURANCE
PROGRAM; AND DETERMINING THE ORDINANCE TO
BE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT AND DECLARING
THE URGENCY THEREOF
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY ORDAIN
AS FOLLOWS:
Section 1.Section 8.36.030 of Chapter 8.36 of the Rolling Hills Municipal Code, “Definitions,” is
hereby amended to add or amend the following definitions in alphabetical order:
"Floodplain Administrator" is the community official designated by title to administer and
enforce the floodplain management regulations.
"Historic structure" means any structure that is:
1. Listed individually in the National Register of Historic Places (a listing maintained
by the Department of Interior) or preliminarily determined by the Secretary of the Interior
as meeting the requirements for individual listing on the National Register;
2. Certified or preliminarily determined by the Secretary of the Interior as contributing
to the historical significance of a registered historic district or a district preliminarily
determined by the Secretary to qualify as a registered historic district;
3. Individually listed on a state inventory of historic places in states with historic
preservation programs which have been approved by the Secretary of Interior.
4. Individually listed on a local inventory of historic places in communities with historic
preservation programs that have been certified either by an approved State program as
determined by the Secretary of the Interior or directly by the Secretary of the Interior in
states without approved programs.
"New construction," for floodplain management purposes, means structures for which the "start
of construction" commenced on or after August 26, 2006 and includes any subsequent
improvements to such structures.
“Zone D” means a FEMA mapped designation on the community’s effective Flood Insurance
Rate Map (FIRM) used for areas where there are possible but undetermined flood hazards, as no
analysis of flood hazards has been conducted.
Section 2.Section 8.36.050 of Chapter 8.36 of the Rolling Hills Municipal Code, “Basis for
establishing flood-prone areas,” is hereby amended to read as follows:
51
Ordinance No. 370 2
The Floodplain Administrator or his or her designee, shall obtain, review, and reasonably utilize
any base flood data available from other Federal or State Agencies or other source to identify
flood-prone areas within the jurisdiction of the City of Rolling Hills.
The areas of special flood hazard identified by the Federal Emergency Management Agency
(FEMA) in the “Flood Insurance Study (FIS) for Los Angeles County and Incorporated Areas”
dated September 26, 2008, with accompanying Flood Insurance Rate Maps (FIRM’s) and Flood
Boundary and Floodway Maps (FBFM’s), dated September 26, 2008, and all subsequent
amendments and/or revisions, are hereby adopted by reference and declared to be a part of this
ordinance. This FIS and attendant mapping is the minimum area of applicability of this
ordinance and may be supplemented by studies for other areas which allow implementation of
this ordinance and which are recommended to the City of Rolling Hills City Council by the
Floodplain Administrator.
This data will be on file at the Rolling Hills Department of Planning, City Hall, No. 2 Portuguese
Bend Road, Rolling Hills, California 90274.
Section 3.Section 8.36.110 of Chapter 8.36 of the Rolling Hills Municipal Code, “Establishment of
flood damage prevention permit,” is hereby amended to read as follows:
A flood damage prevention permit shall be obtained for all proposed construction or other
development in the community, including substantial damage, and the placement of manufactured
homes, so that it may be determined whether such construction or other development is within
flood-prone areas.
Section 4.Section 8.36.140 of Chapter 8.36 of the Rolling Hills Municipal Code, “Standards of
construction,” is hereby amended to read as follows:
If a proposed building site is in a flood-prone area, including the Zone D area as identified on the
effective Flood Insurance Rate Map, all new construction and substantial improvements, including
manufactured homes, shall:
A. Be designed (or modified) and adequately anchored to prevent flotation, collapse, or lateral
movement of the structure resulting from hydrodynamic and hydrostatic loads, including
the effects of buoyancy;
B. Be constructed:
1. With materials and utility equipment resistant to flood damage,
2. Using methods and practices that minimize flood damage,
3. With electrical, heating, ventilation, plumbing and air conditioning equipment and
other service facilities that are designed and/or located so as to prevent water from
entering or accumulating within the components during conditions of flooding.
Section 5.Severability.If any provision of this ordinance is declared to be invalid by a court of
competent jurisdiction, it shall not affect any remaining provision hereof. The City Council of the City
of Rolling Hills hereby declares that it would have adopted this ordinance despite any partial invalidity.
52
Ordinance No. 370 3
Section 6.Environmental Review. The City Council finds that adopting the foregoing amendments
to the City’s floodplain management regulations is exempt from the California Environmental Quality
Act (“CEQA”) under section 15061(b)(3) of the CEQA Guidelines. (14 Cal. Code Regs. § 15061(b)(3).)
This Ordinance adopts amendments identified by the Federal Emergency Management Agency
(“FEMA”) as necessary to ensure that the City’s building standards account for the risk of regional flood
hazards, consistent with the National Flood Insurance Program. The amendments are thus administrative
in nature and designed to improve and not degrade environmental quality. As such, there is no
possibility that adopting this ordinance would adversely affect the environment in any manner that could
be significant for purposes of CEQA. The measure also qualifies for the Class 8 exemption for agency
actions taken to assure the maintenance, restoration, enhancement, or protection of the environment. (14
Cal. Code Regs. § 15308.) By regulating construction in flood hazard areas, the ordinance ensures the
protection of the City’s building environment.
Section 7.Notice and Filing. The City Clerk shall certify as to the adoption of this ordinance and
post a certified copy of this ordinance, including the vote for and against the same, in the office of the
City Clerk, in accordance with Government Code Section 36933.
PASSED, APPROVED AND ADOPTED this ___ day of April 2021.
_____________________________
JEFF PIEPER, MAYOR
ATTEST:
_____________________________
ELAINE JENG
ACTING CITY CLERK
53
Chapter 8.36 - FLOODPLAIN MANAGEMENT REGULATIONS
Sections:
8.36.010 - Statutory authorization.
The Legislature of the State of California has in Government Code Sections 65302, 65560
and 65800 conferred upon local governments the authority to adopt regulations designed to
promote the public health, safety, and general welfare of its citizenry. This chapter is enacted in
order to establish the floodplain management regulations required under Title 44, Section 60 of
the Code of Federal Regulations in order for the residents of Rolling Hills to be eligible to
purchase flood insurance through the National Flood Insurance Program.
(Ord. 300 §2(part), 2006).
8.36.020 - Statement of purpose.
It is the purpose of this chapter to promote the public health, safety, and general welfare,
and to minimize public and private losses due to flood conditions in specific areas by provisions
designed to:
A. Protect human life and health;
B. Minimize expenditure of public money for costly flood control projects;
C. Minimize the need for rescue and relief efforts associated flooding and generally
undertaken at the expense of the general public;
D. Minimize prolonged business interruptions;
E. Minimize damage to public facilities and utilities such as water and gas mains; electric,
telephone and sewer lines; and streets and bridges located in areas of special flood
hazard;
F. Help maintain a stable tax base by providing for the sound use and development of
areas of special flood hazard so as to minimize future blighted areas caused by flood
damage;
G. Ensure that potential buyers are notified that property is in an area of special flood
hazard; and
H. Ensure that those who occupy the areas of special flood hazard assume responsibility
for their actions.
(Ord. 300 §2(part), 2006).
8.36.030 - Definitions.
Unless specifically defined below, words or phrases used in this chapter shall be interpreted
so as to give them the meaning they have in common usage and to give this chapter its most
reasonable application.
"Area of special flood hazard" means the land in the floodplain within a community subject
to a one percent or greater chance of flooding in any given year.
54
"Base flood," means a flood, which has a one percent chance of being equaled or
exceeded in any given year (also called the "100-year flood"). Base flood is the term used
throughout this chapter.
Building. See "Structure."
"Development" means any man-made change to improved or unimproved real estate,
including, but not limited to, buildings or other structures, mining, dredging, filling, grading,
paving, excavation or drilling operations or storage of equipment or materials.
"Floodplain Administrator" is the community official designated by title to administer and
enforce the floodplain management regulations.
"Floodplain management" means the operation of an overall program of corrective and
preventive measures for reducing flood damage and preserving and enhancing, where possible,
natural resources in the floodplain, including but not limited to emergency preparedness plans,
flood control works, floodplain management regulations, and open space plans.
"Floodplain or flood-prone area" means any land area susceptible to being inundated by
water from any source.
"Historic structure" means any structure that is:
1. Listed individually in the National Register of Historic Places (a listing maintained by
the Department of Interior) or preliminarily determined by the Secretary of the Interior
as meeting the requirements for individual listing on the National Register;
2. Certified or preliminarily determined by the Secretary of the Interior as contributing to
the historical significance of a registered historic district or a district preliminarily
determined by the Secretary to qualify as a registered historic district;
3. Individually listed on a state inventory of historic places in states with historic
preservation programs which have been approved by the Secretary of Interior.
4. Individually listed on a local inventory of historic places in communities with historic
preservation programs that have been certified either by an approved state program as
determined by the Secretary of the Interior or directly by the Secretary of the Interior in
states without approved programs.
"Manufactured home" means a structure, transportable in one or more sections, which is
built on a permanent chassis and is designed for use with or without a permanent foundation
when attached to the required utilities. The term "manufactured home" does not include a
"recreational vehicle."
"Manufactured home park or subdivision" means a parcel (or contiguous parcels) of land
divided into two or more manufactured home lots for rent or sale.
"New construction," for floodplain management purposes, means structures for which the
"start of construction" commenced on or after August 26, 2006 and includes any subsequent
improvements to such structures.
One-hundred-year flood or 100-year flood. See "Base flood."
"Recreational vehicle" means a vehicle, which is:
1. Built on a single chassis;
2. Four hundred square feet or less when measured at the largest horizontal projection;
3. Designed to be self-propelled or permanently towable by a light-duty truck; and
55
4. Designed primarily not for use as a permanent dwelling but as temporary living
quarters for recreational, camping, travel, or seasonal use.
"Start of construction" includes substantial improvement and other proposed new
development and means the date the building permit was issued, provided the actual start of
construction, repair, reconstruction, rehabilitation, addition, placement, or other improvement
was within one hundred eighty days from the date of the permit. The actual start means either
the first placement of permanent construction of a structure on a site, such as the pouring of
slab or footings, the installation of piles, the construction of columns, or any work beyond the
stage of excavation; or the placement of a manufactured home on a foundation. Permanent
construction does not include land preparation, such as clearing, grading, and filling; nor does it
include the installation of streets and/or walkways; nor does it include excavation for a
basement, footings, piers, or foundations or the erection of temporary forms; nor does it include
the installation on the property of accessory buildings, such as garages or sheds not occupied
as dwelling units or not part of the main structure. For a substantial improvement, the actual
start of construction means the first alteration of any wall, ceiling, floor, or other structural part of
a building, whether or not that alteration affects the external dimensions of the building.
"Structure" means a walled and roofed building that is principally above ground; this
includes a gas or liquid storage tank or a manufactured home.
"Substantial damage" means damage of any origin sustained by a structure whereby the
cost of restoring the structure to its before damaged condition would equal or exceed fifty
percent of the market value of the structure before the damage occurred.
"Substantial improvement" means any reconstruction, rehabilitation, addition, or other
proposed new development of a structure, the cost of which equals or exceeds fifty percent of
the market value of the structure before the "start of construction" of the improvement. This term
includes structures, which have incurred "substantial damage," regardless of the actual repair
work performed. The term does not, however, include either:
1. Any project for improvement of a structure to correct existing violations or state or local
health, sanitary, or safety code specifications which have been identified by the local
code enforcement official and which are the minimum necessary to assure safe living
conditions; or
2. Any alteration of a "historic structure," provided that the alteration would not preclude
the structure's continued designation as a "historic structure."
(Ord. 300 §2(part), 2006).
Zone “D” means a FEMA mapped designation on the community’s effective Flood
Insurance Rate Map (FIRM) used for areas where there are possible but undetermined flood
hazards, as no analysis of flood hazards has been conducted.
8.36.040 - Lands to which this chapter applies.
This chapter shall apply to all areas identified as flood-prone within the jurisdiction of the
City of Rolling Hills.
(Ord. 300 §2(part), 2006).
8.36.050 - Basis for establishing flood-prone areas.
56
The Floodplain Administrator or his or her designee, shall obtain, review, and reasonably
utilize any base flood data available from other Federal or State Agencies or other source to
identify flood-prone areas within the jurisdiction of the City of Rolling Hills.
The areas of special flood hazard identified by the Federal Emergency Management
Agency (FEMA) in the “Flood Insurance Study (FIS) for Los Angeles County and Incorporated
Areas” dated September 26, 2008, with accompanying Flood Insurance Rate Maps (FIRM’s)
and Flood Boundary and Floodway Maps (FBFM’s), dated September 26, 2008, and all
subsequent amendments and/or revisions, are hereby adopted by reference and declared to be
a part of this ordinance. This FIS and attendant mapping is the minimum area of applicability of
this ordinance and may be supplemented by studies for other areas which allow implementation
of this ordinance and which are recommended to the City of Rolling Hills City Council by the
Floodplain Administrator.
This data will be on file at the Rolling Hills Department of Planning, City Hall, No. 2
Portuguese Bend Road, Rolling Hills, California 90274.
(Ord. 300 §2(part), 2006).
8.36.060 - Compliance.
No structure or land shall hereafter be constructed, located, extended, converted, or altered
without full compliance with the terms of this chapter and other applicable regulations. Violation
of the requirements (including violations of conditions and safeguards established in connection
with conditions) shall constitute a misdemeanor. Nothing herein shall prevent the City Council
from taking such lawful action as is necessary to prevent or remedy any violation.
(Ord. 300 §2(part), 2006).
8.36.070 - Abrogation and greater restrictions.
This chapter is not intended to repeal, abrogate, or impair any existing easements,
covenants, or deed restrictions. However, where this chapter and another chapter, easement,
covenant, or deed restriction conflict or overlap, whichever imposes the more stringent
restrictions shall prevail.
(Ord. 300 §2(part), 2006).
8.36.080 - Interpretation.
In the interpretation and application of this chapter, all provisions shall be:
A. Considered as minimum requirements;
B. Liberally construed in favor of the governing body; and
C. Deemed neither to limit nor repeal any other powers granted under state statutes.
(Ord. 300 §2(part), 2006).
8.36.090 - Warning and disclaimer of liability.
57
The degree of flood protection required by this chapter is considered reasonable for
regulatory purposes and is based on scientific and engineering considerations. Larger floods
can and will occur on rare occasions. Flood heights may be increased by man-made or natural
causes. This chapter does not imply that land outside the areas of special flood hazards or uses
permitted within such areas will be free from flooding or flood damages. This chapter shall not
create liability on the part of the City Council, any officer or employee thereof, the County of Los
Angeles as designee of the Floodplain Administrator, the State of California, or the Federal
Insurance Administration, Federal Emergency Management Agency, for any flood damages that
result from reliance on this chapter or any administrative decision lawfully made hereunder.
(Ord. 300 §2(part), 2006).
8.36.110 - Establishment of flood damage prevention permit.
A flood damage prevention permit shall be obtained for all proposed construction or other
development in the community, including substantial damage, and the placement of
manufactured homes, so that it may be determined whether such construction or other
development is within flood-prone areas.
(Ord. 300 §2(part), 2006).
8.36.120 - Designation of the Floodplain Administrator.
The City Manager, or his or her designee, is hereby appointed to administer, implement,
and enforce this chapter by granting or denying flood damage prevention permits in accord with
its provisions.
(Ord. 300 §2(part), 2006).
8.36.130 - Duties and responsibilities of the Floodplain Administrator.
The duties and responsibilities of the Floodplain Administrator, or his or her designee, shall
include, but not be limited to the following:
A. Permit Review. Review all flood damage prevention permit applications to determine:
1. Permit requirements of this chapter have been satisfied;
2. All other required State and Federal permits have been obtained; and
3. The site is reasonably safe from flooding.
B. Review and Use of Any Other Base Flood Data. The Floodplain Administrator, or his
or her designee, shall obtain, review, and reasonably utilize any base flood data
available from other Federal or State Agency or other source.
C. Notification of Other Agencies.
1. Alteration or relocation of a watercourse:
a. Notify adjacent communities and the California Department of Water Resources
prior to alteration or relocation;
b. Submit evidence of such notification to the Federal Emergency Management
Agency; and
58
c. Assure that the flood carrying capacity within the altered or relocated portion of
said watercourse is maintained.
3. Changes in corporate boundaries: Notify FEMA in writing whenever the corporate
boundaries have been modified by annexation or other means and include a copy of a
map of the community clearly delineating the new corporate limits.
(Ord. 300 §2(part), 2006).
8.36.140 - Standards of construction.
If a proposed building site is in a flood-prone area, including Zone D areas as identified on
the effective Flood Insurance Rate Map, all new construction and substantial improvements,
including manufactured homes, shall:
A. Be designed (or modified) and adequately anchored to prevent flotation, collapse, or
lateral movement of the structure resulting from hydrodynamic and hydrostatic loads,
including the effects of buoyancy;
B. Be constructed:
1. With materials and utility equipment resistant to flood damage,
2. Using methods and practices that minimize flood damage,
3. With electrical, heating, ventilation, plumbing and air conditioning equipment and
other service facilities that are designed and/or located so as to prevent water from
entering or accumulating within the components during conditions of flooding.
(Ord. 300 §2(part), 2006).
8.36.150 - Standards for subdivisions or other proposed new development.
If a subdivision proposal or other proposed new development, including manufactured
home parks or subdivisions, is in a flood-prone area, any such proposals shall be reviewed to
assure that:
A. All such proposals are consistent with the need to minimize flood damage within the
flood prone area;
B. All public utilities and facilities such as sewer, gas, electrical, and water systems are
located and constructed to minimize or eliminate flood damage; and
C. Adequate drainage is provided to reduce exposure to flood hazards.
(Ord. 300 §2(part), 2006).
8.36.160 - Standards for utilities.
A. All new and replacement water supply and sanitary sewage systems shall be designed to
minimize or eliminate:
1. Infiltration of flood waters into the systems; and
2. Discharge from the systems into floodwaters.
59
B. On-site waste disposal systems shall be located to avoid impairment to them, or
contamination from them during flooding.
(Ord. 300 §2(part), 2006).
8.36.170 - Severability.
This chapter and the various parts thereof are hereby declared to be severable. Should any
section of this chapter be declared by the courts to be unconstitutional or invalid, such decision
shall not affect the validity of the chapter as a whole, or any portion thereof other than the
section so declared to be unconstitutional or invalid.
(Ord. 300 §2(part), 2006).
60
Agenda Item No.: 9.A
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ALAN PALERMO, PROJECT MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REVIEW PREVIOUSLY PRESENTED CITY HALL ADA
IMPROVEMENTS PROJECT RESTROOM LAYOUT OPTIONS.
DATE:April 12, 2021
BACKGROUND:
In December 2019, the City released an RFP for Architectural and Engineering Design Services to prepare ADA
Improvement Plans for Rolling Hills City Hall, excluding building exterior path of travel. At the January 27, 2020
City Council Meeting, City Council considered and approved a Professional Services Agreement with Pacific
Architecture and Engineering, Inc. to prepare Improvement Plans (ADA and Space Planning) for City of Rolling
Hills City Hall. A kick off meeting with Pacific Architecture and Engineering, Inc. was held February 27, 2020. At
the May 26, 2020 City Council Meeting, City Council received a presentation from staff on the options developed
to bring the restrooms up to date and comply with ADA and related codes. At the July 13, 2020 City Council
Meeting, City Council received a presentation from staff with additional information to the two preferred options
including opinions of probable costs of construction. At this July 13, 2021 City Council Meeting, City Council
voted to move forward with Option 2 which kept the restrooms in the same location and had the lower opinion of
probable cost of construction.
DISCUSSION:
Pacific Architecture and Engineering, Inc. has submitted the 65% plans for City review on March 9, 2021. This
submittal incorporated the restroom option selected at the July 13, 2020 City Council Meeting. The City is currently
review the 65% plans. Before these plans are returned to Pacific Architecture and Engineering, Inc. to take the plans
to 90% design, Mayor Piper recommended revisiting the restroom options.
FISCAL IMPACT:
The project is budgeted under the Capital Improvement Program FY / 2020-2021. Any change in design at this time
would require an additional contract amendment for design services.
RECOMMENDATION:
Review the two options previously presented for ADA compliant restroom layouts and provide
direction to staff.
ATTACHMENTS:
20200509_rollinghills_costestimate10.pdf
61
rolling_hills_city_hall__option1_202006008_Layout1__1_.pdf
rolling_hills_city_hall__option2_202006008d_Layout1__1_.pdf
62
ROLLING HILLS CITY HALL RENOVATIONS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIFORNIA
10% SCHEMATIC DESIGN COST ESTIMATE
May 9, 2020
20-06
PREPARED BY
PACIFIC ARCHITECTURE & ENGINEERING, INC.
HERMOSA BEACH, CA
Rev 0
RHWCC JOB NUMBER:
63
PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20
2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06
HERMOSA BEACH, CA 90254 REV: 0
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIFORNIA
OWNER:CITY OF ROLLING HILLS
CLIENT:CITY OF ROLLING HILLS
DESIGN TEAM:PACIFIC ARCHITECTURE & ENGINEERING. INC.
ARCHITECTURAL: PACIFIC ARCH & ENG
STRUCTURAL:TBD
MECHANICAL:TBD
ELECTRICAL:TBD
ESTIMATING TEAM:
ARCH/STRUCT: RW
PLUMBING:RW
ELECTRICAL:RW
CHECKED BY:JFH
ESTIMATE LEVEL:10% SCHEMATIC DESIGN COST ESTIMATE
ESTIMATE TYPE:OPINION OF COST
PLAN DATE:2020-05-06, 3 PAGES
SPEC DATE:NONE
PROJECT TYPE:ADA & NON-ADA UPGRADES
PROJECT SCOPE:
ESTIMATE BASIS:
THE CITY OF ROLLING HILLS IS MODERNIZING THEIR CITY HALL BUILDING WITH ADA UPGRADES
THIS COST ESTIMATE IS DEFINED AS AN “OPINION OF COST” MEANING THAT THE COSTS REFLECTED IN THE ESTIMATE ARE THE
CONSIDERED OPINION OF THE ESTIMATOR BASED ON THE CURRENT COSTS OF MATERIAL AND LABOR, UPON INFORMATION
AVAILABLE IN PUBLISHED REFERENCE SOURCES, HISTORICAL COST DATA, CLIENT OR VENDOR PROVIDED COST DATA AND THE
PERSONAL EXPERIENCE OF THE ESTIMATOR. THE FINAL COST OF THE PROJECT MAY VARY FROM THE ESTIMATOR’S “OPINION OF COST”
BASED ON FACTORS BEYOND THE CONTROL OF THE ESTIMATOR SUCH AS, BUT NOT LIMITED TO, THE NUMBER OF GENERAL
CONTRACTORS AND/OR SUBCONTRACTORS PARTICIPATING IN THE BID PROCESS; SUDDEN CHANGES IN NATIONAL AND LOCAL
MARKET CONDITIONS; THE NATIONAL AND LOCAL ECONOMY; AND DECISIONS MADE BY THE CLIENT.
Page 1 of 3 64
PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20
2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06
HERMOSA BEACH, CA 90254 REV: 0
COMPETITIVE BIDDING:
ESCALATION:
WAGE RATES:
WORK SCOPE CHANGES:
PHASES:NONE
PRORATES: AREA SF: GSF
GENERAL CONDITIONS:25.0%ADA AREAS 0
DESIGN CONTINGENCY:35.0%NON-ADA AREAS 0
ESCALATION:2.1%
INSURANCE & BONDS:1.2%
OVERHEAD & PROFIT:25.0%TOTAL BUILDING AREA 0
ESCALATION:
ESCALATION (9 MONTHS TO MPC AT 3.5% P/A)
ESCALATION PER YEAR:3.5%
ESTIMATE DATE:05/09/20
START DATE:09/01/20 CONST. LEN: 6.0 MONTHS
FINISH DATE:03/01/21 MID-POINT: 7.0 MONTHS
THE PRICES IN THIS ESTIMATE ARE BASED ON COMPETITIVE BIDDING. COMPETITIVE BIDDING IS RECEIVING RESPONSIVE BIDS FROM AT
LEASTFIVEORMOREGENERALCONTRACTORSANDTHREEORMORERESPONSIVEBIDSFROMMAJORSUBCONTRACTORSOR
TRADES. MAJOR SUBCONTRACTORS ARE CONCRETE, MASONRY, STRUCTURAL STEEL, FRAMING, ROOFING, MECHANICAL, PLUMBING
AND ELECTRICAL SUBCONTRACTORS AND ANY OTHER MAJOR COMPONENTS OF THE PROJECT.
WITHOUT COMPETITIVE BIDDING, CONTRACTOR BIDS CAN AND HAVE RANGED FROM 25% TO 100% AND MORE OVER THE PRICES IN
THIS ESTIMATE, DEPENDING ON THE SIZE OF THE JOB. WITH COMPETITIVE BIDDING, CONTRACTOR BIDS CAN RANGE AS LOW AS 25%
BELOW THE PRICES IN THIS ESTIMATE BASED ON CURRENT MARKET CONDITIONS.
ESCALATION IS BASED ON 3.5% PER YEAR AND CARRIED FROM THE ESTIMATE DATE TO THE MID-POINT OF CONSTRUCTION. ONE
MAJOR FACTOR IN ESCALATION IS INFLATION AND WE MAY BE IN A PERIOD WITH THE POTENTIAL FOR EXTREME INFLATIONARY
PRESSURES. THERE ARE TOO MANY VARIABLES TO DETERMINE HOW ESCALATION WILL IMPACT ANY SPECIFIC PROJECT. THERE MAY
ONLY BE NEGLIGIBLE IMPACT OR IT MAY BE GREATER THAN PREDICTED.
THIS OPINION OF COST IS BASED ON MARKET WAGE-RATES & CONDITIONS AND CURRENTLY APPLICABLE PREVAILING WAGES IN LOS
ANGELES COUNTY.
THE USER IS CAUTIONED THAT SIGNIFICANT CHANGES IN THE SCOPE OF THE PROJECT, OR ALTERATIONS TO THE PROJECT DOCUMENTS
AFTER COMPLETION OF THIS OPINION OF COST ESTIMATE CAN CAUSE MAJOR COST CHANGES. IN THIS CIRCUMSTANCE, RHWCC
SHOULD BE NOTIFIED AND AN APPROPRIATE ADJUSTMENT MADE TO THIS OPINION OF COST ESTIMATE.
Page 2 of 3 65
PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20
2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06
HERMOSA BEACH, CA 90254 REV: 0
SUPPLIER PROVIDED QUOTES & OTHER CONTACTS:
NONE
GENERAL EXCLUSIONS (UNLESS OTHERWISE NOTED):
1.ARCHITECTURAL FEES, ENGINEERING FEES & OTHER SOFT COSTS.
2.THE COST OF LAND & EASEMENT ACQUISITION.
3.ASSESSMENTS, TAXES, FINANCE, LEGAL & DEVELOPMENT CHARGES.
4.COMPRESSION OF SCHEDULE & PREMIUM OR SHIFT WORK.
5.RESTRICTIONS ON THE CONTRACTOR'S WORKING HOURS.
6.BUILDER'S RISK, PROJECT WRAP-UP & OTHER OWNER PROVIDED INSURANCE PROGRAMS.
7.SUSTAINABLE DESIGN & LEED REQUIREMENTS.
8.H AZARDOUS MATERIAL HANDLING, DISPOSAL & ABATEMENT.
9.ENVIRONMENTAL IMPACT MITIGATION.
10.OWNER SUPPLIED & INSTALLED FURNITURE, FIXTURES & EQUIPMENT.
11.LOOSE FURNITURE & EQUIPMENT EXCEPT AS SPECIFICALLY IDENTIFIED.
Page 3 of 3 66
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:PROJECT SUMMARY ESTIMATE DATE: 05/09/20
REV: 0
10% SCHEMATIC DESIGN COST ESTIMATE
TAB DESCRIPTION ADJ SF UNIT COST TOTAL
PROJECT SUMMARY
OPTION 1 - RESTROOMS & RECONFIGURATION 1,390 SF $483.04 671,420$
OPTION 2 - RESTROOMS 260 SF $1,033.31 268,660$
SPECULATIVE BID RANGE FORECAST
BASED ON CURRENT MARKET CONDITIONS
AND GENERAL CONTRACTOR BIDDER PARTICIPATION LEVELS
%OPTION 1 OPTION 2
1 - 2 GC BIDDERS 100%1,342,840$ 537,320$
2 - 3 GC BIDDERS 75%1,174,990$ 470,160$
3 - 4 GC BIDDERS 50%1,007,130$ 402,990$
4 - 5 GC BIDDERS 25%839,280$ 335,830$
5 - 6 GC BIDDERS 0%671,420$ 268,660$
6 - 7 GC BIDDERS -5%637,850$ 255,230$
7 - 8 GC BIDDERS -10%604,280$ 241,800$
8 - 9 GC BIDDERS -15%570,710$ 228,370$
10 + GC BIDDERS -20%537,140$ 214,930$
NOTE: THE BASIC CONCEPT IS THAT HISTORICALLY WITH FEWER GC BIDDERS PRICES WILL
GENERALLY RISE AND WITH MORE GC BIDDERS PRICES WILL GENERALLY FALL.
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 (F-86)Page 1 of 1 67
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
OPTION 1
1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE
2.10 SITEWORK 7.1% 17.99 25,000
2.20 DEMOLITION 8.2% 20.86 28,990
3.10 CONCRETE 5.5% 13.95 19,390
6.10 CARPENTRY 7.5% 19.05 26,480
8.10 DOORS & WINDOWS 10.9% 27.68 38,480
9.10 FINISHES 18.8% 47.68 66,280
9.50 TILE 4.4% 11.28 15,680
10.10 SPECIALTIES 2.4% 6.06 8,430
15.10 PLUMBING 10.5% 26.62 37,000
15.20 FIRE PROTECTION 1.0% 2.50 3,480
15.30 HVAC 9.9% 25.00 34,750
16.10 ELECTRICAL 13.8% 35.00 48,650
TOTAL DIRECT COST $253.68 352,610$
PRORATES
GENERAL CONDITIONS 20.0%70,530
DESIGN CONTINGENCY 35.0%123,420
ESCALATION 2.1%7,410
SUBTOTAL $398.54 553,970$
CONTRACTOR BURDENS
BONDS 1.2%6,650
OVERHEAD & PROFIT 20.0%110,800
OPTION 1 - TOTAL PROJECT COSTS $483.04 671,420$
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 1 of 5 68
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
1.10 GENERAL CONDITIONS
See Prorates Above. 0.00 -
-
SUBTOTAL 1.10 $0.00 SF NONE
2.10 SITEWORK
Sewer Line, 4"150 LF 100.00 15,000
Restore Landscaping & Hardscape (Allowance)1 LS 10,000.00 10,000
-
SUBTOTAL 2.10 $17.99 SF 25,000
2.20 DEMOLITION
Mass Demolition Areas (Per SF Allowance)1,200 SF 15.00 18,000
Demo for New Restroom Concrete 224 SF 10.00 2,240
Demo Flooring Only (Per SF Allowance)190 SF 5.00 950
Haul & Disposal Fees (Allowance)1 LS 5,300.00 5,300
Sawcutting (Allowance)1 LS 2,500.00 2,500
-
SUBTOTAL 2.20 $20.86 SF 28,990
3.10 CONCRETE
New Restroom Sloping Concrete & Substrate 224 SF 35.00 7,840
Float & Level Previous Restroom Floor 70 SF 10.00 700
Concrete Curb, 6"90 LF 65.00 5,850
Misc. Concrete Work (Allowance)1 LS 5,000.00 5,000
-
SUBTOTAL 3.10 $13.95 SF 19,390
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 2 of 5 69
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
6.10 CARPENTRY
Rough Carpentry
Wood Framed Walls, 2x4 1,250 SF 10.00 12,500
Wood Framed Walls, 2x8 200 SF 12.50 2,500
Reframe (e) Door Openings 6 EA 500.00 3,000
Finish Carpentry
Lobby Reception Desk, 10 lf 1 EA 5,000.00 5,000
Misc. Finish Carpentry (Per SF Allowance)1,390 SF 2.50 3,480
-
SUBTOTAL 6.10 $19.05 SF 26,480
8.10 DOORS & WINDOWS
New Interior Doors, SC Wood, 3'x7'13 EA 2,960.00 38,480
Includes Frames & Standard Hardware -
-
SUBTOTAL 8.10 $27.68 SF 38,480
9.10 FINISHES
Wall Finishes
New Walls, 2x4 x 125 lf 1,250 SF 20.00 25,000
New Walls, 2x8 x 20 lf 200 SF 25.00 5,000
Misc. Patch & Repair (Per SF Allowance)1,390 SF 2.50 3,480
Walls include gypboard, sound batts & paint.
Flooring
Resilient Flooring 570 SF 10.00 5,700
Carpet Tiles 110 SF 10.00 1,100
Lobby Brick (Remove & Replace)380 SF 20.00 7,600
Vinyl Base, 4"410 LF 7.50 3,080
Ceilings
Acoustic Ceiling Tile, 2x4 1,060 SF 7.50 7,950
Suspended Gypboard Ceiling 224 SF 15.00 3,360
Paint Gypboard Ceiling 224 SF 2.50 560
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 3 of 5 70
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
Additional Painting
Paint/Stain Doors 13 EA 150.00 1,950
Misc. Additional Painting (Allowance)1 LS 1,500.00 1,500
-
SUBTOTAL 9.10 $47.68 SF 66,280
9.50 TILE
Ceramic Tile, Floor 224 SF 25.00 5,600
Ceramic Tile, Wainscot, 4'336 SF 30.00 10,080
-
SUBTOTAL 9.50 $11.28 SF 15,680
10.10 SPECIALTIES
Toilet Partitions & Accessories
Toilet Partition, ADA 1 EA 1,500.00 1,500
Toilet Partition, Door & Panel 1 EA 500.00 500
Coat Hooks 3 EA 75.00 230
Grab Bar Sets 2 EA 350.00 700
Mirrors 3 EA 120.00 360
Paper Towel Dispenser & Waste Combo 2 EA 750.00 1,500
Seat Cover Dispensers 3 EA 75.00 230
Soap Dispensers 3 EA 75.00 230
Toilet Paper Dispensers 3 EA 75.00 230
General Building Specialties
Corner Guards 8 EA 75.00 600
Markerboards, 6'x4'1 EA 600.00 600
TV Wall Mounting Bracket 1 EA 750.00 750
Misc. General Building Specialties (Allowance)1 LS 1,000.00 1,000
-
SUBTOTAL 10.10 $6.06 SF 8,430
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 4 of 5 71
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
15.10 PLUMBING
Toilets 3 EA 2,500.00 7,500
Urinals 1 EA 1,500.00 1,500
Lavatories 3 EA 1,000.00 3,000
Plumbing Rough-Ins 7 EA 3,500.00 24,500
Sterilization & Testing 1 LS 1,000.00 500
-
SUBTOTAL 15.10 $26.62 SF 37,000
15.20 FIRE PROTECTION
Adjust Sprinkler Heads (Per SF Allowance) 1,390 SF 2.50 3,480
-
SUBTOTAL 15.20 $2.50 SF 3,480
15.30 HVAC
Reconfigure Existing HVAC (Per SF Allowance) 1,390 SF 25.00 34,750
-
SUBTOTAL 15.30 $25.00 SF 34,750
16.10 ELECTRICAL
Reconfigure Existing Electrical (Per SF Allowance) 1,390 SF 35.00 48,650
-
SUBTOTAL 16.10 $35.00 SF 48,650
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 5 of 5 72
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
OPTION 2
1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE
2.10 SITEWORK 0.0%- NONE
2.20 DEMOLITION 7.0% 35.38 9,200
3.10 CONCRETE 11.9% 60.04 15,610
6.10 CARPENTRY 4.6% 23.46 6,100
8.10 DOORS & WINDOWS 6.8% 34.15 8,880
9.10 FINISHES 12.3% 62.23 16,180
9.50 TILE 13.2% 66.81 17,370
10.10 SPECIALTIES 3.6% 18.19 4,730
15.10 PLUMBING 28.2% 142.31 37,000
15.20 FIRE PROTECTION 0.5% 2.50 650
15.30 HVAC 4.9% 25.00 6,500
16.10 ELECTRICAL 6.9% 35.00 9,100
TOTAL DIRECT COST $505.08 131,320$
PRORATES
GENERAL CONDITIONS 25.0%32,830
DESIGN CONTINGENCY 35.0%45,970
ESCALATION 2.1%2,760
SUBTOTAL $818.77 212,880$
CONTRACTOR BURDENS
BONDS 1.2%2,560
OVERHEAD & PROFIT 25.0%53,220
OPTION 2 - TOTAL PROJECT COSTS $1,033.31 268,660$
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 1 of 5 73
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
1.10 GENERAL CONDITIONS
See Prorates Above. 0.00 -
-
SUBTOTAL 1.10 $0.00 SF NONE
2.10 SITEWORK
None -
-
SUBTOTAL 2.10 $0.00 SF NONE
2.20 DEMOLITION
Mass Demolition Areas (Per SF Allowance) 260 SF 15.00 3,900
Demo for New Restroom Concrete 260 SF 10.00 2,600
Haul & Disposal Fees (Allowance) 1 LS 1,700.00 1,700
Sawcutting (Allowance) 1 LS 1,000.00 1,000
-
SUBTOTAL 2.20 $35.38 SF 9,200
3.10 CONCRETE
New Restroom Sloping Concrete & Substrate 210 SF 35.00 7,350
Concrete Curb, 6" 104 LF 65.00 6,760
Misc. Concrete Work (Allowance) 1 LS 1,500.00 1,500
-
SUBTOTAL 3.10 $60.04 SF 15,610
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 2 of 5 74
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
6.10 CARPENTRY
Rough Carpentry
Wood Framed Walls, 2x4 120 SF 10.00 1,200
Wood Framed Walls, Dbl 2x4 340 SF 12.50 4,250
Finish Carpentry
Misc. Finish Carpentry (Per SF Allowance) 260 SF 2.50 650
-
SUBTOTAL 6.10 $23.46 SF 6,100
8.10 DOORS & WINDOWS
New Interior Doors, SC Wood, 3'x7' 3 EA 2,960.00 8,880
Includes Frames & Standard Hardware
-
SUBTOTAL 8.10 $34.15 SF 8,880
9.10 FINISHES
Wall Finishes
New Walls, 2x4 x 12 lf 120 SF 20.00 2,400
New Walls, Dbl 2x4 x 34 lf 340 SF 25.00 8,500
Misc. Patch & Repair (Per SF Allowance) 260 SF 2.50 650
Walls include gypboard, sound batts & paint.
Ceilings
Suspended Gypboard Ceiling 210 SF 15.00 3,150
Paint Gypboard Ceiling 210 SF 2.50 530
Additional Painting
Paint/Stain Doors 3 EA 150.00 450
Misc. Additional Painting (Allowance) 1 LS 500.00 500
-
SUBTOTAL 9.10 $62.23 SF 16,180
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 3 of 5 75
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
9.50 TILE
Ceramic Tile, Floor 210 SF 25.00 5,250
Ceramic Tile, Wainscot, 4' 404 SF 30.00 12,120
-
SUBTOTAL 9.50 $66.81 SF 17,370
10.10 SPECIALTIES
Toilet Accessories
Coat Hooks 3 EA 75.00 230
Grab Bar Sets 2 EA 350.00 700
Mirrors 3 EA 120.00 360
Paper Towel Dispenser & Waste Combo 3 EA 750.00 2,250
Seat Cover Dispensers 3 EA 75.00 230
Soap Dispensers 3 EA 75.00 230
Toilet Paper Dispensers 3 EA 75.00 230
General Building Specialties
Misc. General Building Specialties (Allowance) 1 LS 500.00 500
-
SUBTOTAL 10.10 $18.19 SF 4,730
15.10 PLUMBING
Toilets 3 EA 2,500.00 7,500
Urinals 1 EA 1,500.00 1,500
Lavatories 3 EA 1,000.00 3,000
Plumbing Rough-Ins 7 EA 3,500.00 24,500
Sterilization & Testing 1 LS 500.00 500
-
SUBTOTAL 15.10 $142.31 SF 37,000
15.20 FIRE PROTECTION
Adjust Sprinkler Heads (Per SF Allowance) 260 SF 2.50 650
-
SUBTOTAL 15.20 $2.50 SF 650
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 4 of 5
76
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
15.30 HVAC
Reconfigure Existing HVAC (Per SF Allowance) 260 SF 25.00 6,500
-
SUBTOTAL 15.30 $25.00 SF 6,500
16.10 ELECTRICAL
Reconfigure Existing Electrical (Per SF Allowance) 260 SF 35.00 9,100
-
SUBTOTAL 16.10 $35.00 SF 9,100
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 5 of 5 77
78
79
Agenda Item No.: 10.A
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PRESENTATION BY PALOS VERDES PENINSULA UNIFIED SCHOOL
DISTRICT SUPERINTENDENT ON REOPENING SCHOOLS.
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
80
Agenda Item No.: 10.B
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER FEE WAIVER REQUEST FOR A MIXED-USE
APPLICATION AT 24 CINCHRING.
DATE:April 12, 2021
BACKGROUND:
Property owners of 24 Cinchring Road, the Nakamuras are requesting to use a previous appeal fee
payment of $3,000 submitted in August 2017 to cover their current mixed use application fee totaling
$2,250. Records show that the appeal hearing with the City Council was conducted in 2018.
DISCUSSION:
The Nakamuras are claiming that they were informed by the former Planning Director Ms. Yolanta
Schwartz that their previous appeal fee of $3,000 would be applied toward future application fees. Staff
was not able to find any records showing that the City agreed to said arrangement. Additionally, staff
reached out to Ms. Schwartz and Ms. Schwartz stated that she does not recall informing the applicant
that the appeal fee would be applied to future applications.
The current mixed use application requires Site Plan Review, Variance and Conditional Use Permit.
The total amount of the application fee is $2,250 and was paid in full by the Nakamuras at the time the
application was accepted by the City.
FISCAL IMPACT:
The applicant is requesting fee credit in the amount of $2,250.
RECOMMENDATION:
Consider applicant's request and provide directions to staff.
ATTACHMENTS:
Fee Waiver Request Letter.pdf
81
82
Agenda Item No.: 10.C
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REQUEST BY RESIDENT JUDITH HAENEL TO ALLOW RESIDENTS
TO PURCHASE MEMORIAL BRICKS TO BE PLACED ON WALKING
PATHS IN AND AROUND THE CITY HALL CAMPUS.
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
Resident Judith Haenel provided photographs of memorial bricks to staff and requested consideration
to place similar memorial bricks on the City Hall campus.
FISCAL IMPACT:
In Ms. Haenel's proposal, the memorial bricks would be paid for by the residents. There would be no
fiscal impact to the City for the fabrication and placement of the memorial bricks but there could be on-
going maintenance cost funded by the City.
RECOMMENDATION:
Consider request and provide direction to staff.
ATTACHMENTS:
FullSizeRender[2].jpg
FullSizeRender[1].jpg
FullSizeRender.jpg
83
84
85
86
Agenda Item No.: 10.D
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:TERRY SHEA, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REVIEW SOLID WASTE COLLECTION SERVICE FEE INCREASE FOR
FY 2021-22 AND CONSIDER SETTING PROPOSITION 218 REQUIRED
PROTEST HEARING DATE.
DATE:April 12, 2021
BACKGROUND:
In March of each Fiscal Year the City’s Refuse provider, Republic Services requests an annual CPI
increase in its Refuse Rates. Beginning in Fiscal Year 2015-16 the City has approved the increases that
have been requested but has chosen not to pass along these increases to the residents. The rate the City
has been charging the residents has remained at $1,100 per year since Fiscal Year 2015-16. For Fiscal
Year 2020-21 the City is paying Republic Services $1,293.60 per parcel and is offsetting the difference
with available Net Position (Reserves) and a General Fund subsidy of $57,527.
DISCUSSION:
For Fiscal Year 2021-22 Republic Services has requested a 3% increase in rate. The Refuse Rate for
Fiscal Year 2020-21 is $1,293.60 per parcel and a 3% increase would increase the rate to $1,332.41 per
parcel. The total cost of service, billed annually at $1,332.41 per is $912,699. At $1,100 per parcel,
currently, the total fees collected from residents is $753,500. If the City continues to subsidize the solid
waste collection service fee, the difference between the total cost of service for FY 2020-2021 and the
amount collected from residents of $159,199 need to be paid by the General Fund and the Refuse Fund
Reserves. For Fiscal Year 2020-21 we are projecting and ending Net Position of $19,327 in the Refuse
Fund.
FISCAL IMPACT:
If the service rate increase is absorbed by the City, approximately $159,199 of General Fund will be
used for the subsidy for FY 2021-2022. No fiscal impact is anticipated if the service rate increase is
paid for by the residents.
87
RECOMMENDATION:
It is recommended the City Council review the Refuse Rate increase for FY 2021-2022, and decide to
pass the rate increase to the residents or absorb the rate increase. If the direction is to pass the rate
increase to the residents, per Proposition 218, the City will need to conduct a protest hearing prior to
July 1, 2021, the effective date of the rate increase.
ATTACHMENTS:
Fiscal Year 2021-22 Projected Refuse Subsidy.pdf
88
Fiscal Year 2020‐21 Refuse Rates:
Rate Per Residence 1,293.60$
Number of Residences 685
Annual Republic Charge to City 886,116.00$
Calculated Increase for FY 2021‐22:
Fiscal Year 2020‐21 Refuse Rates 1,293.60$
Republic Services FY 2021‐22 Request (3%) 1.03
Projected Rate per Residence FY 2021‐22 1,332.41
Number of Residences 685
Projected Charge to City FY 2021‐22 912,699.48$
Projected Charge to City FY 2021‐22 912,699.48$
Projected Charge to Residences 753,500.00
Projected City FY 2021‐22 Subsidy 159,199.48$
Projected Rate passed to Residences 1,100.00$
Number of Residences 685
Projected Charge to Residences 753,500.00$
Fiscal Year 2020‐21 Projected Net Position:
Net Position of Refuse Fund 7/1/2020 107,366.00$
Refuse Charges FY 2020‐21 753,500.00
Construction and Demo Charges 11,050.00
Republic Service Charges FY 2020‐21 (886,116.00)
General Fund Transfer to Refuse Fund 57,527.00
Refuse Fund Transfer to General Fund (24,000.00)
Projected Net Positon for 6/30/21 19,327.00$
City of Rolling Hlls
Projected Refuse Rates
FY 2021‐22
89
Agenda Item No.: 10.E
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE A PROFESSIONAL SERVICES
AGREEMENT WITH WORLDWISE PRODUCTIONS LLC TO PRODUCE
HOME HARDENING EDUCATIONAL VIDEOS.
DATE:April 12, 2021
BACKGROUND:
One of the goals in 2021 for the Block Captains Program is to encourage, support and educate the
community on home hardening measures. Hardening the home is a proven way to mitigate wildfire
impacts to residential structures.
In late 2020, the Block Captains started an education campaign on hardening homes and worked with
the Los Angeles County Fire Department to provide complimentary inspections by the Forestry
Division of the department to all residents of Rolling Hills. These inspections are not enforcement
inspections but intended to provide guidance and expert opinions on best practices. Since the
commencement of the complimentary inspections in September 2020, inspections of 34 properties in
Rolling Hills have been conducted.
The Block Captains have investigated other means to encourage, support and educate the community on
the importance of hardening homes.
Through research and discussions with the Los Angeles County Fire Department, the Block Captains
are proposing to produce educational videos, between one minute and four minutes long, shot on
location in Rolling Hills. These educational videos are intended to be timeless sources of guidance for
the community on home hardening measures. Cal Water has taken a similar educational approach and
produced brief educational videos that can be found on the company's website.
DISCUSSION:
The Block Captains and staff solicited proposals from two vendors: Think Marketing and WorldWise
Productions LLC. Staff and a few Block Captains conducted scoping meetings with both vendors and
both vendors provided proposals for consideration. There was a third vendor that was contacted but the
vendor did not respond.
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With assistance of a resident whose profession was in the media production industry, the proposals
were evaluated by staff, the Lead Block Captains, and Block Captain Debra Shrader for meeting the
scope of work, providing sufficient information on project approach including timeline, and a clear
break down of the cost of the proposal. The Block Captains and staff are recommending engaging the
services of WorldWise Productions LLC. to produce home hardening educational videos.
Company Think Marketing WorldWise Production LLC.
Cost Proposal $12,440 - $13,790 $9,550
FISCAL IMPACT:
The total production cost proposed by WorldWise Productions LLC. is $9,550. The adopted FY 2020-
2022 includes $29,000 in Non-Department 65, in account 917 dedicated to Emergency Preparedness.
There are sufficient funds in this account to engage the services of WorldWise Production LLC. to
produce educational videos.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
PSA with Worldwise for Home Hardening Video Production Services-c1_2021-04-07_signed.pdf
Rolling Hills Home Hardening Videos Proposal 3.18.21.pdf
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PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT, is made and entered in the
City of Rolling Hills, California on April 12, 2021 by and between the CITY OF ROLLING
HILLS, a municipal corporation, hereinafter referred to as "CITY," and WORLDWISE
PRODUCTION, LLC, a limited liability company, hereinafter referred to as
“CONSULTANT.”
RECITALS
A. CITY desires to engage CONSULTANT to produce a home hardening
educational video for the public in response to wildfire risks within the community; and
B. CONSULTANT is well qualified by reason of education, training, and
experience to perform such services; and
C. CITY does not have the personnel able and available to perform the
services required under this Agreement; and
D. CONSULTANT is willing to render such professional services as
hereinafter defined.
NOW, THEREFORE, for and in consideration of the mutual covenants and
conditions herein contained, CITY hereby engages CONSULTANT and CONSULTANT
agrees to perform the services set forth in this Agreement:
1. SCOPE OF WORKS
CONSULTANT shall perform all work necessary to complete in a manner
satisfactory to CITY the services set forth in the scope of work attached as Exhibit A and
incorporated herein by reference except that, to the extent that any provision in Exhibit A
conflicts with this Agreement, the provisions of this Agreement govern. The first edit of
the video identified in scope of work shall be produced to CITY by _May 17, 2021. The
final product of the video identified in the scope of work shall be produced to CITY by May
31, 2021 (the “Deliverable”).
2. CITY RESPONSIBILITIES
CITY shall provide information and documents as may be reasonably necessary
to assist with the performance of the obligations by CONSULTANT under this
Agreement.
3. COST
CITY agrees to pay CONSULTANT for the services required by this Agreement an
amount not to exceed nine thousand five hundred and fifty dollars ($9,550), inclusive of
all expenses and travel, as set forth in Exhibit A. Any increase in the Agreement amount
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or scope shall be approved by express written amendment to this Agreement executed
by CITY and CONSULTANT.
4. METHOD OF PAYMENT
CONSULTANT shall submit an invoice in duplicate and addressed to the CITY OF
ROLLING HILLS, CITY MANAGER, 2 Portuguese Bend Road, Rolling Hills, CA 90274
on a monthly basis for the services performed in the preceding month. Each invoice shall
itemize the services performed. CITY shall remit payment within thirty (30) days of
receiving this invoice.
5. SUBCONTRACTING
CONSULTANT shall not be permitted to subcontract any portion of this
Agreement without the express written consent of CITY.
6. COMMENCEMENT OF WORK
CONSULTANT shall commence work under this Agreement upon execution of
this Agreement.
7. RECORDS
CONSULTANT must maintain the documents and communications arising from
performance of its obligations under this Agreement at CONSULTANT’s California office
during this Agreement period and thereafter for five years from the date of final
payment.
8. WARRANTIES AND LIMITATIONS
CONSULTANT represents and warrants to CITY that the Deliverable created by
CONSULTANT shall be original work and shall not infringe upon the intellectual
property rights of any third party. CITY represents and warrants to CONSULTANT that it
has the right to use any trademark, content, or other intellectual property that has been
provided by CITY to CONSULTANT for use in the Deliverable.
9. OWNERSHIP OF RECORDS
All records, data, documents, and other material prepared under this Agreement
shall become the property of CITY. CONSULTANT is creating the Deliverable as a work
made for hire and agrees that all intellectual property rights associated with the
Deliverable, including without limitation, all copyright and associated rights, will be
owned by CITY upon the payment of the fees pursuant to this Agreement. Such
ownership includes, without limitation, the world wide right to display, use, distribute,
stream, modify, copy, license, sub-license, merchandise, and create derivative works of
the Deliverable in tangible and digital form. CONSULTANT will execute such documents
as may reasonably be requested by CITY to evidence the ownership of all intellectual
property rights. CITY shall not be obligated to designate or credit CONSULTANT as the
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creator of the Deliverable. The Deliverable is being provided by CONSULTANT in
requested digital file formats (such HD format .mov, mp4, etc.) that will be readable by
software that is compatible with such formats and will not contain any proprietary
software or source code of CONSULTANT. Following the delivery of the Deliverable to
CITY, CONSULTANT shall not make any use of the Deliverable, provided, however,
that CONSULTANT may make use of a sample of the Deliverable that has been
approved by CITY in advance for display in CONSULTANT’s portfolio of work to show
other potential customers. At the same time as the delivery of the Deliverable,
CONSULTANT shall also deliver all of the raw footage captured under this Agreement.
Thereafter, CONSULTANT shall delete all copies of the Deliverable and the raw footage
with the exception of the sample of the Deliverable that has been approved by the CITY
in advance for display in CONSULTANT’s portfolio of work to show other potential
customers.
10. TERM OF AGREEMENT
This Agreement shall be valid for one (1) year upon the execution of this
Agreement. Extension of the term of this Agreement shall be made in writing and
agreed upon by CITY and CONSULTANT through written amendment to this
Agreement.
11. TERMINATION
Either party may terminate this Agreement without cause upon thirty (30) days
written notice to the other party. The effective date of termination shall be upon the date
specified in the notice of termination or, in the event no date is specified, upon the
thirtieth (30th) day following delivery of notice. The termination without cause of this
Agreement shall not terminate the parties’ rights and obligations with respect to work
and work product provided during the term of this Agreement or any extension thereof.
Should the Agreement be breached in any manner, the non-breaching party may, at its
option, terminate the Agreement not less than five (5) days after written notification is
received by the breaching party to remedy the violation or within any other time period
agreed to by the parties.
12. ASSIGNABILITY
CONSULTANT shall not assign or transfer interest in this Agreement without the
prior written consent of CITY.
13. AMENDMENT
It is mutually understood and agreed that no alteration or variation of the terms of
this Agreement, or any subcontract requiring the approval of CITY, shall be valid unless
made in writing, signed by the parties hereto, and approved by all necessary parties.
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14. NON-SOLICITATION CLAUSE
CONSULTANT warrants that he or she has not employed or retained any
company or persons, other than a bona fide employee working solely for
CONSULTANT, by any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, CITY shall have the right to annul this
Agreement without liability or, in its discretion, to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission,
percentage, brokerage fee, gift, or other consideration.
15. INDEMNITY
CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold
harmless CITY, its officers, officials, employees, and volunteers from and against all
liability, loss, damage, expense, cost (including without limitation reasonable attorneys’
fees, expert fees, and all other costs and fees of litigation) of every nature arising out of
or in connection with CONSULTANT’s performance of work hereunder or its failure to
comply with any of its obligations contained in this AGREEMENT. Should CITY in its
sole discretion find CONSULTANT’s legal counsel unacceptable, then CONSULTANT
shall reimburse CITY its costs of defense, including without limitation reasonable
attorneys’ fees, experts fees, and all other costs and fees of litigation. CONSULTANT
shall promptly pay any final judgment rendered against CITY (and its officers, officials,
employees, and volunteers) with respect to claims determined by a trier of fact to have
been CONSULTANT’s allocated share of liability. It is expressly understood and agreed
that the foregoing provisions are intended to be as broad and inclusive as is permitted
by the law of the State of California and will survive termination of this Agreement.
16. INSURANCE
A. Without limiting CONSULTANT’S obligations arising under paragraph 15 -
Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains
policies of insurance required under this section. The insurance shall cover
CONSULTANT, its agents, representatives, and employees in connection with the
performance of work under this Agreement, and shall be maintained throughout the term
of this Agreement. Insurance coverage shall be as follows:
i. Automobile Liability Insurance with minimum coverage of $300,000
for property damage, $300,000 for injury to one person/single occurrence, and $300,000
for injury to more than one person/single occurrence. If CONSULTANT or
CONSULTANT’s employees will use personal automobiles in any way on this project,
CONSULTANT shall obtain evidence of personal automobile liability coverage for each
such person and promptly provide it to CITY before such person performs work under this
Agreement. In addition, if CONSULTANT obtains CITY’s written consent to hire a
subcontractor, CONSULTANT shall also obtain evidence of personal automobile liability
coverage for each such person and promptly provide it to CITY before such person
performs work under this Agreement.
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ii. General Liability insuring CITY its elected and appointed officers,
employees, agents, and volunteers from claims for damages for personal injury, including
death, as well as from claims for property damage which may arise from CONSULTANT’S
actions under this Agreement, whether or not done by CONSULTANT or anyone directly
or indirectly employed by CONSULTANT. Such insurance shall have a combined single
limit of not less than $1,000,000. In addition, if CONSULTANT obtains CITY’s written
consent to hire a subcontractor, CONSULTANT shall insure CITY its elected and
appointed officers, employees, agents, and volunteers from claims for damages for
personal injury, including death, as well as from claims for property damage which may
arise from such subcontractor’s actions.
iii. Worker’s Compensation Insurance for all CONSULTANT’S
employees to the extent required by the State of California. In addition, if CONSULTANT
obtains CITY’s written consent to hire a subcontractor, CONSULTANT shall also require
every subcontractor to similarly maintain Worker’s Compensation Insurance in
accordance with the laws of the State of California for all of the subcontractor’s
employees. Any notice of cancellation or non-renewal of all Workers’ Compensation
policies must be received by CITY at least thirty (30) days prior to such change. The
insurer shall agree to waive all rights of subrogation against CITY, its officers, employees,
agents, and volunteers for losses arising from work performed by CONSULTANT for
CITY.
This provision shall not apply if CONSULTANT has no employees performing work
under this Agreement. If CONSULTANT has no employees for the purposes of this
Agreement, CONSULTANT shall sign the “Certificate of Exemption from Workers’
Compensation Insurance” which is attached hereto and incorporated herein by reference
as “Exhibit B.”
iv. Professional Liability Coverage. CONSULTANT shall maintain
professional errors and omissions liability insurance for protection against claims alleging
negligent acts, errors, or omissions which may arise from CONSULTANT’s operations
under this Agreement, whether such operations be by CONSULTANT or by its employees
or subcontractors. The amount of this insurance shall not be less than one million dollars
($1,000,000) on a claims-made annual aggregate basis or a combined single limit per
occurrence basis.
B. Deductibility Limits for policies referred to in subparagraphs A (i) - (iii) shall
not exceed $5,000 per occurrence.
C. Endorsements. Each general liability and automobile liability insurance
policy shall be issued by insurers possessing a Best’s rating of no less than A-: VII. Each
general liability and automobile liability insurance policy shall be endorsed with the
language of Sections (i) – (vi) below. CONSULTANT also agrees to require all
subcontractors to do likewise.
i. Additional Insured Clause. “The CITY, its elected or appointed
officers, officials, employees, agents, and volunteers are to be covered as additional
insureds with respect to liability arising out of work performed by or on behalf of the
CONSULTANT.”
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ii. Primary Insurance Clause. This policy shall be considered primary
insurance as respect to CITY, its elected or appointed officers, officials, employees,
agents, and volunteers. Any insurance maintained by CITY, including any self-insured
retention CITY may have, shall be considered excess insurance only and shall not
contribute to this policy.
iii. Separation of Insured Clause. This insurance shall act for each
insured and additional insured as though a separate policy had been written for each,
except with respect to the limits of liability of the insuring company.
iv. Failure to Report to Insurer. Any failure to comply with reporting
provisions of the policies shall not affect coverage provided to CITY, its elected or
appointed officers, officials, employees, agents, or volunteers
v. Waiver of Right to Subrogation Clause. CONSULTANT, and its
insurer through endorsement, waives all rights of subrogation against CITY, its elected
or appointed officers, officials, employees, agents, and volunteers regardless of the
applicability of any insurance proceeds, and CONSULTANT agrees to have all
subcontractors, and subcontractors’ insurers through endorsement, to do likewise.
vi. Notice of Change in Insurance. The insurance provided by this
policy shall not be suspended, voided, or reduced in coverage or limits except after
thirty (30) days’ written notice has been submitted to CITY and approved of in writing,
except in the case of cancellation, for which ten (10) days’ written notice shall be
provided.
D. Notice to CITY. CONSULTANT agrees to provide immediate notice to
CITY of any claim or loss against CONSULTANT arising out of the work performed
under this Agreement. CITY assumes no obligation or liability by such notice, but has
the right (but not the duty) to monitor the handling of any such claim or claims if they are
likely to involve CITY. CONSULTANT also agrees to provide immediate written notice to
CITY if any insurance policy listed above is suspended, voided, or reduced in coverage
or limits. CONSULTANT agrees to have all subcontractors do likewise.
E. Claims-made policies. Should any of the required insurance be provided
under a claims-made form, CONSULTANT shall maintain such coverage continuously
throughout the term of this Agreement and, without lapse, for a period of three years
beyond the expiration of this Agreement, to the effect that should occurrences during
the Agreement term give rise to claims made after expiration of the Agreement, such
claims shall be covered by such claims-made policies.
F. Defense costs. Should any of the required insurance be provided under a
form of coverage that includes a general annual aggregate limit or provides that claims
investigation or legal defense costs be included in such general annual aggregate limit,
such general aggregate limit shall double the occurrence or claims limits specified
above.
G. Acknowledgment of the Minimum Amount of Coverage. Notwithstanding
the provisions included in any of the ISO Additional Insured Endorsement forms,
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CONSULTANT acknowledges that the insurance coverage and policy limits set forth in
this section constitute the minimum amounts of coverage required. Any insurance
proceeds available to CITY in excess of the limits and coverage required in this
Agreement and which is applicable to a given loss will be available to CITY.
H. Self Insured Retention/Deductibles. All policies required by this
Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention
(“SIR”) and/or deductible of the policy in lieu of CONSULTANT (as the named insured)
should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City Attorney and the Finance
Director. CONSULTANT understands and agrees that satisfaction of this requirement is
an express condition precedent to the effectiveness of this Agreement. Failure by
CONSULTANT as primary insured to pay its SIR or deductible constitutes a material
breach of this Agreement. Should CITY pay the SIR or deductible on CONSULTANT’s
behalf upon CONSULTANT’s failure or refusal to do so in order to secure defense and
indemnification as an additional insured under the policy, CITY may include such
amounts as damages in any action against CONSULTANT for breach of this Agreement
in addition to any other damages incurred by CITY due to the breach.
I. Certificates of Insurance. CONSULTANT shall provide certificates of
insurance with original endorsements to CITY as evidence of the insurance coverage
required herein. Certificates of such insurance shall be filed with CITY on or before
commencement of performance of this Agreement. Current certification of insurance
shall be kept on file with CITY at all times during the term of this Agreement.
J. Failure to Procure Insurance. Failure on the part of CONSULTANT to
procure or maintain required insurance shall constitute a material breach of this
Agreement under which CITY may terminate this Agreement.
17. NOTICE All Notices permitted or required under this Agreement shall be in
writing and shall be deemed made when delivered to the applicable party’s
representative as provided in this Agreement. Additionally, such notices may be given to
the respective parties at the following addresses or at such other addresses as the
parties may provide in writing for this purpose.
Such notices shall be deemed made when personally delivered or when mailed
forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and
addressed to the party at its applicable address.
CITY:
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274.
Attention: City Manager, Elaine Jeng, PE
CONSULTANT:
Worldwise Productions, LLC
1829 Seasons Street
98
Simi Valley, CA 93065
Attention: Jinah Kim
18. ENFORCEMENT OF AGREEMENT
In the event that legal action is commenced to enforce or declare the rights created
under this Agreement, the prevailing party shall be entitled to an award of costs and
reasonable attorney’s fees in the amount to be determined by the court.
19. CONFLICTS OF INTEREST
No member of the governing body of CITY and no other officer, employee, or agent
of CITY who exercises any functions or responsibilities in connection with the planning
and carrying out of the program shall have any personal financial interest, direct or
indirect, in this Agreement; and CONSULTANT further covenants that in the performance
of this Agreement, no person having any such interest shall be employed.
20. INDEPENDENT CONTRACTOR
CONSULTANT is and shall at all times remain as to CITY a wholly independent
contractor. Neither CITY nor any of its agents shall have control over the conduct of
CONSULTANT or any of CONSULTANT’s employees, except as herein set forth.
CONSULTANT shall not at any time or in any manner represent that it or any of its agents
or employees are in any manner agents or employees of CITY.
21. PERSONNEL
CONSULTANT represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services
required under this Agreement will be performed by CONSULTANT or under its
supervision, and all personnel engaged in the work shall be qualified to perform such
services. CONSULTANT reserves the right to determine the assignment of its own
employees to the performance of CONSULTANT’s services under this Agreement, but
CITY reserves the right, for good cause, to require CONSULTANT to exclude any
employee from performing such services.
22. CONFIDENTIALITY
CONSULTANT in the course of its duties may have access to confidential data of
CITY, CITY officers, employees, agents, or volunteers, or private individuals.
CONSULTANT covenants that all data, documents, discussion, or other information
received by CONSULTANT or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by CONSULTANT without written authorization by
CITY. CITY shall grant such authorization if disclosure is required by law.
CONSULTANT’s covenant under this section shall survive the termination of this
Agreement.
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23. ENTIRE AGREEMENT OF THE PARTIES
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to retaining CONSULTANT by CITY and contains
all the covenants and agreements between the parties with respect to such retention in
any manner whatsoever. Each party to this Agreement acknowledges that no
representations, inducements, promises, or agreements, orally or otherwise, have been
made by any party, or anyone acting on behalf of any party, which are not embodied
herein, and that no other agreement or amendment hereto shall be effective unless
executed in writing and signed by both CITY and CONSULTANT.
24. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws
of the State of California and all applicable federal statutes and regulations as amended.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed
by their duly authorized representatives as of the date of the signature of the parties
below.
CITY OF ROLLING HILLS WORLDWISE PRODUCTIONS, LLC
______ _____ ________
ELAINE JENG, CITY MANAGER JINAH KIM
ATTEST:
_________________________________
CITY CLERK
APPROVED AS TO FORM:
_________________________________
MICHAEL JENKINS, CITY ATTORNEY
EXHIBIT A
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SCOPE OF WORK
EXHIBIT B
101
Certificate of Exemption from Workers’ Compensation Insurance
TO: City of Rolling Hills
SUBJECT: Sole Proprietor/Partnership/Closely Held Corporation
with No Employees
Please let this memorandum notify the City of Rolling Hills that I am a
sole proprietor
partnership
nonprofit organization
closely held corporation
and do not have any employees whose employment requires me to carry workers’
compensation insurance. Therefore, I do not carry worker’s compensation insurance
coverage.
CONSULTANT Signature ____________________________
Printed Name of CONSULTANT ____________________________
Date
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WORLDWISE RECYCLES PLEASE RECYCLE TOO
Jinah Kim
WorldWise Productions
1829 Seasons St
Simi Valley, CA 93065
March 19, 2021
Elaine Jeng
City Manager
City of Rolling Hills
2 Portuguese Bend Rd.
Rolling Hills, CA 90274
Dear Elaine,
Thank you very much for giving WorldWise Productions the opportunity to partner with your
city in creating a public education video about hardening your home against wildfires. As the
producer of thousands of training, educational and marketing videos for large public agencies
and corporate clients nation-wide, we come with years of relevant and professional experience
that will benefit your project.
Based on what we discussed, we estimate the following:
Home Hardening – Educational Video
SCOPE
• Consult with client to understand the goals of the video.
• Create a clear, informative video script with visual references.
• Schedule shoot, talent and crews.
• Shoot high-quality, professional video on-site in Rolling Hills.
• Weave voiceover, graphics and footage into an engaging video, up to 6 minutes long.
• First draft of video will be delivered to client via private website link.
• Client is entitled to one round of editing revisions of the video. *
• If revisions are requested, we will make the edits and deliver version 2 of the video. This
revision request can encompass breaking the single video into smaller videos.
• Once the final videos are approved, we will send downloadable video files.
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Pre-Production
1. Script writing: $750
2. 10 hours pre-production: $600
• Includes pre-interviews, calls, research, scheduling, concept creation, etc.
Production
1. 1 full shooting day – (up to 10 hours from arrival to departure): $2,350
a. Videographer, 4K camera package, light package, basic audio: $1,600
b. Producer / Director / Script Supervisor / Talent Coach: $750
2. Drone videography, 4K camera (FAA licensed): $850
Post-Production
1. Voiceover service: $350
2. 3 days video editing: $2,850
3. Copyright-free music: $250
4. Custom video graphics package, with city branding, font, colors, style: $1,500
5. Closed captioning: $50
Total production estimate: $9,550
The shoot includes: On-camera direction and coaching. HD camera package, all necessary gear,
basic lights and audio. Professional and experienced production crew. Light hair & makeup.
Full day is 10 hours from arrival to departure.
The edit includes: Ingesting of all raw footage into digital files, color correction, audio mixing,
graphics incorporation.
The first edit will be delivered to client online for review. The link to the video can be emailed
to as many stakeholders as needed.
*The client is then entitled to one editing revision of the video, free of charge. This
complimentary edit does not apply to script and content that were approved prior to production,
or to any changes that would be considered out-of-scope of the original project parameters.
Those, and additional revisions will be billed at $150 per hour.
Once the videos are approved and finalized, the client receives the final products on a computer-
and-web -friendly HD format (.mov, mp4, etc..).
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Sincerely,
Jinah Kim
Principal & Executive Producer
WorldWise Productions
Jinah@WWPVideo.com
(877) WWP-Video x701 (direct)
www.WWPVideo.com
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Jinah Kim
WorldWise Productions
1829 Seasons St
Simi Valley, CA 93065
March 19, 2021
Elaine Jeng
City Manager
City of Rolling Hills
2 Portuguese Bend Rd.
Rolling Hills, CA 90274
Dear Elaine,
Thank you very much for giving WorldWise Productions the opportunity to partner with your
city in creating a public education video about hardening your home against wildfires. As the
producer of thousands of training, educational and marketing videos for large public agencies
and corporate clients nation-wide, we come with years of relevant and professional experience
that will benefit your project.
Based on what we discussed, we estimate the following:
Home Hardening – Educational Video
SCOPE
• Consult with client to understand the goals of the video.
• Create a clear, informative video script with visual references.
• Schedule shoot, talent and crews.
• Shoot high-quality, professional video on-site in Rolling Hills.
• Weave voiceover, graphics and footage into an engaging video, up to 6 minutes long.
• First draft of video will be delivered to client via private website link.
• Client is entitled to one round of editing revisions of the video. *
• If revisions are requested, we will make the edits and deliver version 2 of the video. This
revision request can encompass breaking the single video into smaller videos.
• Once the final videos are approved, we will send downloadable video files.
106
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WORLDWISE RECYCLES PLEASE RECYCLE TOO
Pre-Production
1. Script writing: $750
2. 10 hours pre-production: $600
• Includes pre-interviews, calls, research, scheduling, concept creation, etc.
Production
1. 1 full shooting day – (up to 10 hours from arrival to departure): $2,350
a. Videographer, 4K camera package, light package, basic audio: $1,600
b. Producer / Director / Script Supervisor / Talent Coach: $750
2. Drone videography, 4K camera (FAA licensed): $850
Post-Production
1. Voiceover service: $350
2. 3 days video editing: $2,850
3. Copyright-free music: $250
4. Custom video graphics package, with city branding, font, colors, style: $1,500
5. Closed captioning: $50
Total production estimate: $9,550
The shoot includes: On-camera direction and coaching. HD camera package, all necessary gear,
basic lights and audio. Professional and experienced production crew. Light hair & makeup.
Full day is 10 hours from arrival to departure.
The edit includes: Ingesting of all raw footage into digital files, color correction, audio mixing,
graphics incorporation.
The first edit will be delivered to client online for review. The link to the video can be emailed
to as many stakeholders as needed.
*The client is then entitled to one editing revision of the video, free of charge. This
complimentary edit does not apply to script and content that were approved prior to production,
or to any changes that would be considered out-of-scope of the original project parameters.
Those, and additional revisions will be billed at $150 per hour.
Once the videos are approved and finalized, the client receives the final products on a computer-
and-web -friendly HD format (.mov, mp4, etc..).
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WORLDWISE RECYCLES PLEASE RECYCLE TOO
Overtime beyond 10 hours for the shoots will be billed at time-and-a-half per crew member.
Upon request, WWP will give client all the raw footage. However, all project files remain the
property of WorldWise Productions, unless otherwise agreed-upon. Client must provide the hard
drive and shipping costs.
Once this proposal is accepted and finalized, client will be responsible for an up-front retainer of
50% of the estimated cost of the selected project immediately. The remainder of the fee shall be
paid upon delivery of the final product.
Client agrees that all provided and/or taped material is or will be legally approved for
agreed upon use and agrees to be fully responsible for any copyright and usage issues,
thereby releasing any and all liability from WorldWise Productions.
Client shall own all copyright rights in the works, including without limitation the right to
make and distribute copies and to create derivative works. Client agrees to allow
WorldWise Productions to use the final product for demonstration and resume purposes.
Upon acceptance of the proposal, please sign. Mail a check for the 50% retainer to:
WorldWise Productions
1829 Seasons St.
Simi Valley, CA 93065
Client accepts this proposal and grants permission to proceed with project(s):
____________________________________Date
____________________________________ Signature
____________________________________Print Name
Sincerely,
Jinah Kim
Principal & Executive Producer
WorldWise Productions
Jinah@WWPVideo.com
(877) WWP-Video x701 (direct)
www.WWPVideo.com
108
Agenda Item No.: 10.F
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE A PROFESSIONAL SERVICES
AGREEMENT WITH MNS ENGINEERS FOR ASSISTANCE WITH
FEMA/CAL-OES GRANT APPLICATIONS.
DATE:April 12, 2021
BACKGROUND:
MNS Engineers (MNS) provided professional services to prepare FEMA/CalOES grant applications
and responded to additional information requests, beyond the contract scope, months after grant
applications were submitted. MNS provided assistance when staff needed to respond to the grantor's
quick turn-around deadlines and helped re-establish records that the City were missing. The contract
was never properly amended to cover the additional scope of work when MNS exceeded their approved
budget. The City and the MNS now wish enter into a new Agreement to memorialize the services in
excess of the scope of work identified in the 2019 Agreement, see Exhibit A for additional scope of
work.
DISCUSSION:
Through numerous discussions with MNS and thorough review of invoices and service hours provided
beyond the approved contract agreement, staff was able to reconcile, confirm and justify the additional
requests for payment on services rendered. It was concluded that services not billed for additional scope
of work amounts to $18,782.23.
FISCAL IMPACT:
The outstanding fee of $18,782.23 includes the cost for the services and all expenses, travel and
mileage, attendance at meetings and reimbursable expenses.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Professional Services Agreement - MNS.pdf
109
Exhibit A Scope of Work for MNS 2021 Agreement.PDF
110
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this 12th day of April 2021 by and
between the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the
“CITY”), and MNS Engineer, Inc., a corporation with main office at 3350 Shelby Street, Suite
370, Ontario, 91764, California (hereinafter the “CONSULTANT”).
1. RECITALS:
A. On March 14, 2019, the CITY and CONSULTANT entered into an agreement
whereby CONSULTANT was hired to write, develop, and submit full grant sub-applications
DR-4382-0172, DR-4382-0177, and DR-4382-0175 (the “2019 Agreement”). CONSULTANT
performed services in excess of the scope of work in the 2019 Agreement. The 2019
Agreement expired on March 14, 2020.
B. CONSULTANT was determined to be well qualified by reason of education,
training, and experience to perform such services.
C. CITY and CONSULTANT now wish to enter into this Agreement to memorialize
the services in excess of the scope of work identified in the 2019 Agreement.
Now, therefore, for and in consideration of the mutual covenants and conditions herein
contained, CITY engaged CONSULTANT and CONSULTANT performed the Services set forth
in this Agreement.
2. SCOPE OF WORK
CONSULTANT performed services for the CITY highlighted in grey (Column C) and red
(Column E) as set forth in Exhibit A, which is attached to this Agreement and incorporated
herein by reference (the “Services”), from March 1, 2019 to October 31, 2019.
3. COST
The CITY agrees to pay CONSULTANT for the Services an amount not to exceed
$18,782.23. This fee includes the cost for the Services and all expenses, travel and mileage,
attendance at meetings, and reimbursable expenses.
4. METHOD OF PAYMENT
Upon full execution of this Agreement, CONSULTANT shall submit an invoice in
duplicate and addressed to the CITY OF ROLLING HILLS, CITY MANAGER, 2 Portuguese
Bend Road, Rolling Hills, CA 90274. CITY shall remit payment for the Services within fourteen
(14 days) of receiving this invoice.
111
5. SUBCONTRACTING
CONSULTANT warrants that it did not employ any independent subcontractors to assist
CONSULTANT with the performance of the Services without CITY’s prior written approval.
6. COMPLIANCE WITH LAW
All Services rendered under this Agreement were provided in accordance with the
requirements of relevant local, state, and federal laws.
7. ACCOUNTING RECORDS
CONSULTANT shall maintain accounting records and other evidence pertaining to
costs incurred for the Services under this Agreement. Records and documents shall be kept
available at the CONSULTANT’s Ontario office for five years from the date of final payment.
8. OWNERSHIP OF DATA
All data, maps, photographs, and other material collected or prepared under the
Agreement shall become and remain the property of the CITY.
9. ASSIGNABILITY
CONSULTANT warrants that it did not assign or transfer any interest in this Agreement
without the prior written consent of CITY.
10. NON-SOLICITATION CLAUSE
The CONSULTANT warrants that it did not employ or retain any company or persons,
other than a bona fide employee working solely for the CONSULTANT, to obtain any fee,
commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or
resulting from the award or making of this Agreement. For breach or violation of this warranty,
the CITY shall have the right to annul this Agreement without liability or, in its discretion, to
deduct from the Agreement price or consideration or otherwise recover the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. INDEMNITY
A. CONSULTANT shall indemnify and save harmless CITY, its elected and
appointed officers and employees from all claims, damages, suits, costs, or actions of every
name, kind, or description, brought for, or on account of, (i) injuries to or death of any person,
(ii) damage to property, or (iii) arising from performance of this Agreement in any manner that
results from the fault or negligence of CONSULTANT, its officers, agents, employees, and/or
servants in connection with this Agreement.
112
B. CITY shall indemnify and save harmless CONSULTANT, its officers, agents,
employees, and/or servants from all claims, damages, suits, costs, or actions of every name,
kind, or description, brought for, or on account of, (i) injuries to or death of any person, (ii)
damage to property, or (iii) arising from performance of this Agreement in any manner that
result from the fault or negligence of CITY, its elected and appointed officers and employees in
connection with this Agreement.
C. If CONSULTANT subcontracted any portion of the Services to be performed
under this Agreement, CONSULTANT warrants that it required each subcontractor to
indemnify, hold harmless, and defend CITY and each of its officers, officials, employees,
agents, and volunteers in accordance with paragraph A for such subcontractor’s fault or
negligence in connection with this Agreement.
D. Survival. The obligations established by this section will survive termination of
this Agreement.
12. INSURANCE
A. Without limiting CONSULTANT’S obligations arising under paragraph 11 -
Indemnity, CONSULTANT warrants that it obtained and maintained policies of insurance
required under this section while providing the Services under this Agreement. The insurance
covered CONSULTANT, its agents, representatives, and employees in connection with the
performance of the Services under this Agreement. Insurance policies included coverage for
the following:
i. Automobile Liability Insurance with minimum coverage of $300,000 for
property damage, $300,000 for injury to one person/single occurrence, and $300,000 for injury
to more than one person/single occurrence.
ii. Public Liability and Property Damage Insurance, insuring CITY its elected
and appointed officers, agents, and employees from claims for damages for personal injury,
including death, as well as from claims for property damage which may arise from
CONSULTANT’S actions under this Agreement, whether or not done by CONSULTANT or
anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a
combined single limit of not less than $500,000.
iii. Worker’s Compensation Insurance for all CONSULTANT’S employees to
the extent required by the State of California. CONSULTANT shall require all subcontractors
who are hired by CONSULTANT to perform the Services and who have employees to similarly
obtain Worker’s Compensation Insurance for all of the subcontractor’s employees.
iv. Professional Liability Insurance for CONSULTANT that at a minimum
covers professional misconduct or lack of the requisite skill required for the performance of
Services in the amount of not less than $500,000 per occurrence.
113
B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall
not exceed $5,000 per occurrence.
C. Endorsements. Each automobile liability insurance policy and public liability and
property damage insurance policy shall be endorsed with the language of Sections (i) – (ii)
below.
(i) Additional Insured Clause. The CITY, its elected or appointed officers,
and employees, shall be named as additional insureds.
(ii) Primary Insurance Clause. The insurance required by subparagraphs
A(i) and (ii) shall be primary and not excess coverage.
D. Evidence of Insurance. CONSULTANT shall furnish to CITY, prior to the
execution of this Agreement, satisfactory evidence of the insurance required, issued by an
insurer authorized to do business in California. All required insurance policies are subject to
the approval of the City Attorney.
13. ENFORCEMENT OF AGREEMENT
In the event that legal action is commenced to enforce or declare the rights created
under this Agreement, the prevailing party shall be entitled to an award of costs and
reasonable attorney’s fees in the amount to be determined by the court.
14. CONFLICTS OF INTEREST
No member of the governing body of the CITY and no other officer, employee, or agent
of the CITY who exercises any functions or responsibilities in connection with the planning and
carrying out of the program, had any personal financial interest, direct or indirect, in this
Agreement; and the CONSULTANT further covenants that in the performance of this
Agreement, no person having any such interest was employed.
15. INDEPENDENT CONTRACTOR
The CONSULTANT was and at all times remains as to the CITY a wholly independent
contractor. Neither the CITY nor any of its agents had control over the conduct of the
CONSULTANT or any of the CONSULTANT’s employees in the performance of the Services,
except as herein set forth. The CONSULTANT did not at any time or in any manner represent
that it or any of its agents or employees are in any manner agents or employees of the CITY.
16. ENTIRE AGREEMENT OF THE PARTIES
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of CONSULTANT by CITY and
contains all the covenants and agreements between the parties with respect to such
employment in any manner whatsoever. Each party to this Agreement acknowledges that no
representations, inducements, promises, or agreements, orally or otherwise, have been made
114
by any party, or anyone acting on behalf of any party, which are not embodied herein, and that
no other agreement or amendment hereto shall be effective unless executed in writing and
signed by both CITY and CONSULTANT.
17. NOTICE
All written notices required by or related to this Agreement shall be sent by Certified
Mail, return receipt requested, postage prepaid, and addressed as listed below. Neither party
to this Agreement shall refuse to accept such mail; the parties to this Agreement shall promptly
inform the other party of any change of address. All notices required by this Agreement are
effective on the day of receipt, unless otherwise indicated herein. The mailing address of each
party to this Agreement is as follows:
CITY: Elaine Jeng, PE, City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274.
CONSULTANT: Greg Jaquez, PE
MNS Engineers, Inc.
3350 Shelby Street, Suite 370
Ontario, CA 91764
18. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the
State of California and all applicable federal statutes and regulations as amended.
19. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE
The acceptance by the CONSULTANT of the final payment made under this Agreement
shall operate as and be a release of the CITY from all claims and liabilities for compensation to
the CONSULTANT for anything done, furnished or relating to the CONSULTANT’s work or
services under the 2019 Agreement and this Agreement. Acceptance of payment shall be any
negotiation of the CITY’s check or the failure to make a written extra compensation claim
within ten (10) calendar days of the receipt of that check. However, approval or payment by the
CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the
CONSULTANT, its employees, sub-consultants, and agents for the accuracy and competency
of the information provided and/or work performed under the 2019 Agreement and this
Agreement; nor shall such approval or payment be deemed to be an assumption of such
responsibility or liability by the CITY for any defect or error in the work prepared by the
CONSULTANT, its employees, sub-consultants and agents.
115
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year written below.
CITY OF ROLLING HILLS MNS ENGINEERING, INC.
__________________________ __________________________
ELAINE JENG, City Manager JAMES SALVITO, President & CEO
DATE:___________ DATE:_____________
ATTEST:
__________________________
CITY CLERK
APPROVED AS TO FORM:
__________________________
MICHAEL JENKINS
CITY ATTORNEY
116
EXHIBIT A
SCOPE OF WORK
117
3350 Shelby Street, Ste. 370 / Ontario, CA 91764
323.484.5737 Direct 323.797.1498 Mobile
mnsengineers.com
TRANSPORTATION / WATER RESOURCES / GOVERNMENT SERVICES / FEDERAL
March 22, 2021 Submitted via email
Ms. Elaine Jeng
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Dear Ms. Jeng,
MNS Engineers Additional Scope of Work
City of Rolling Hills HMG 2019 Application to CAL-OES and FEMA
In accordance with our discussions and as requested by Ms. Meredith Elguira, I am providing as follows a
descrip�on of the scope of work MNS performed and the resul�ng project descrip�ons for alterna�ve fuel
break loca�ons. The original scope was based on loca�ons iden�fied by the City as project loca�ons to
construct wildfire fuel breaks. Upon ini�al inves�ga�on the originally proposed fuel break loca�ons were
determined to be infeasible from both the standpoints of func�onality and constructability. New loca�ons
for fuel breaks needed to be iden�fied and project concepts needed to be developed which was work
outside the original scope of work. Loca�ons ul�mately iden�fied were along Crest Road west of the Los
Angeles Count Fire Sta�on and along Portuguese Bend Road in the vicinity of 52 Portuguese Bend Road.
Scope of Work tasks associated with this work which will be the subject of a new contract are as follows:
Ta sks
1. Iden�fy poten�al alterna�ve fuel break project loca�ons through desktop review exercise .
2. Coordinate review of poten�al fuel break project loca�ons with City staff for approval.
3. Field inves�gate poten�al alterna�ve fuel break project loca�ons to determine general feasibility.
4. Perform desktop analysis of topography for grading requirements.
5. Prepare project plan exhibits.
6. Prepare engineer ’s es�mate of probable cost.
If you have any ques�ons, please contact me at (323) 484-5737 or gjaquez@mnsengineers.com.
Sincerely,
MNS Engineers, Inc.
Greg Jaquez, PE
Principal Project Manager
Government Services Division
GAJ
118
Regular
Hours
Total
Ovt Hrs
Total
Amount
Billing
2.00 121.40 450.00 450.00
.50 30.35 100.00 100.00
1.50 91.05 300.00 300.00
1.50 91.05 300.00 300.00
.50 30.35 100.00 100.00
6.00 364.20 1,250.00
6.00 360.00 810.00 810.00
.50 12.08 55.00 55.00
1.00 24.15 110.00 110.00
.50 12.08 55.00 55.00
2.00 48.31 1,030.00
14.00 772.51 2,280.00
1,479.07
14.00 2,251.58 2,280.00
97.94 112.63 112.63
21.08 24.24 24.24
8.56 9.84 9.84
14.44 16.61 16.61
7.80 8.97 8.97
6.55 7.53 7.53
156.37 179.82
156.37 179.82
156.37 179.82
14.00 2,407.95 2,459.82
.50 30.35 112.50 112.50
1.00 60.70 225.00 225.00
1.50 91.05 337.50
1.25 75.00 168.75 168.75
2.00 120.00 270.00 270.00
2.75 165.00 371.25 371.25
2.25 135.00 303.75 303.75
2.00 120.00 270.00 270.00
10.25 615.00 1,383.75
3.00 138.00 480.00 480.00
14.75 844.05 2,201.25
1,616.04
14.75 2,460.09 2,201.25
14.75 2,460.09 2,201.25
2.00 108.66 350.00 350.00
1.00 54.33 175.00 175.00
3.00 162.99 525.00 525.00
1.50 81.50 262.50 262.50
1.00 54.33 175.00 175.00
1.00 54.33 175.00 175.00
1.00 54.33 175.00 175.00
1.00 54.33 175.00 175.00
11.50 624.80 2,012.50
3.00 93.00 375.00 375.00
4.00 124.00 500.00 500.00
4.00 124.00 500.00 500.00
4.00 124.00 500.00 500.00
3.00 93.00 375.00 375.00
6.50 201.50 812.50 812.50
.50 15.50 62.50 62.50
25.00 775.00 3,125.00
Investigated a request made by Greg regarding relabeling all the "fire breaks" as "fuel breaks".
Total for 1314 25.00 775.00
GEN120 F 1314 Haefele, Matthew 4/16/2019 6.50 201.50
Made an updated cost estimate on the proper cost estimate form.
GEN120 X 1314 Haefele, Matthew 5/28/2019 .50 15.50
Finished updates to the exhibits and added additional details. Created PDFs for submission to the City.
GEN120 F 1314 Haefele, Matthew 4/11/2019 3.00 93.00
Created a cost estimate and updated some small corrections on the exhibits.
GEN120 F 1314 Haefele, Matthew 4/9/2019 4.00 124.00
Worked on creation of updated exhibits for the Fire Breaks.
GEN120 F 1314 Haefele, Matthew 4/10/2019 4.00 124.00
Worked on creation of an exhibit showing the fire breaks and surrounding location.
GEN120 F 1314 Haefele, Matthew 4/8/2019 4.00 124.00
Finished with the fire break exhibit drawings.
Total for 1078 11.50 624.80
GEN120 F 1314 Haefele, Matthew 4/5/2019 3.00 93.00
Review estimate with MGH and give direction and then submit to GJ for his use.
GEN120 F 1078 Yankee, Kent 4/16/2019 1.00 54.33
Review request from GJ to provide cost estimate in format needed for submission which is new information than originally requested. Determine
GEN120 F 1078 Yankee, Kent 4/10/2019 1.00 54.33
Review exhibits and provide redline edits to MGH and submit to GJ after corrections.
GEN120 F 1078 Yankee, Kent 4/11/2019 1.00 54.33
Meeting with GJ and Yolanta Schwartz regarding desires of fire breaks and their locations. Determine some locations and go over intent and
GEN120 F 1078 Yankee, Kent 4/9/2019 1.00 54.33
Give further direction and then provide substantial redline comments to exhibit.
GEN120 F 1078 Yankee, Kent 4/5/2019 3.00 162.99
Research for fire break standards. Get scope of what need to do organized to assign MGH.
GEN120 F 1078 Yankee, Kent 4/8/2019 1.50 81.50
Meeting with GJ regarding fire break exhibits and scope of work desired. Go over maps and profiles. Review information prior to meeting to ask
GEN120 F 1078 Yankee, Kent 4/3/2019 1.00 54.33
Create images of locations discussed with GJ. Create folder structure and current aerials for performance of work.
Level2 Number: TASK03 Draft Grant Applications
Labor
GEN120 F 1078 Yankee, Kent 4/2/2019 2.00 108.66
Total for Labor and Overhead 14.75 844.05
Total for TASK02 14.75 844.05
Project Kick-Off with Rolling Hills
Total for Labor 14.75 844.05
Total for Overhead (Estimated)
Prepare rolling hills bca
Total for 1344 10.25 615.00
GEN110 F 1465 Killen, Monica 3/19/2019 3.00 138.00
MUN135 F 1344 Palmquist, Linda 4/12/2019 2.25 135.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/15/2019 2.00 120.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/11/2019 2.75 165.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/9/2019 1.25 75.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/10/2019 2.00 120.00
MUN135 F 1321 Jaquez, Gregory 3/26/2019 1.00 60.70
Location ID and maps.
Total for 1321 1.50 91.05
Labor
MUN135 F 1321 Jaquez, Gregory 3/19/2019 .50 30.35
Follow up with information request for plans, maps. Arrangements for subconsultant.
Total for TASK01 14.00 772.51
Level2 Number: TASK02 Data Collection
Total for Reimbursable Expenses
Total for Expenses
X AP 35505 5/31/2019 / FedEx / Merchandise/Killen - West Covina CA
Total for 5101.00
X AP 35505 5/31/2019 / FedEx / CA Governors Office of Emergen/ShafeelK - Mather
CA
X AP 35505 5/31/2019 / FedEx / City of Rolling Hills/YolandaS - Rolling Hills CA
X EX 8991 4/15/2019 / Lombardi, Emma / AMAZON.COM LLC
X AP 35174 4/25/2019 / FedEx / City of Rolling Hills-Planning Dir/Schwartz - Palos
Verdes Penin CA
Expenses
Reimbursable Expenses
5101.00 Reimb. General & Project Expenses
X EX 8991 4/15/2019 / Lombardi, Emma / AMAZON.COM LLC
Total for Overhead (Estimated)
Total for Labor and Overhead 14.00 772.51
Fedex for MKillen
Total for 1373 2.00 48.31
Total for Labor 14.00 772.51
ADM105 X 1373 Lombardi, Emma 4/16/2019 1.00 24.15
Labels for Proposal
ADM105 X 1373 Lombardi, Emma 5/2/2019 .50 12.08
BCA tool training
ADM105 X 1373 Lombardi, Emma 4/15/2019 .50 12.08
Supply Order for Proposal
Total for 1321 6.00 364.20
ADM165 X 1344 Palmquist, Linda 4/8/2019 6.00 360.00
GEN100 F 1321 Jaquez, Gregory 4/16/2019 .50 30.35
Project coordination and logistics review with grant writer.
GEN100 F 1321 Jaquez, Gregory 4/8/2019 1.50 91.05
Review and propose new fire break locations with Y. Schwartz.
GEN100 F 1321 Jaquez, Gregory 4/15/2019 1.50 91.05
Estimate Overhead Total
Hours
Regular
Amount
Project Number: CIROH.190066.00 CAL-OES Grant Request
Level2 Number: TASK01 Project Management
PROJECT DETAIL - Grant Applications for FEMA Hazard Mitigation Grant - Vegetative
Management/Fuel Break/Erosion Control Project, Community Wildfire Prevention Plan,
Eastfield Drive Electrical Utility Undergrounding Project
Tuesday, February 16, 2021
MNS Engineers, Inc.
Transactions for 3/1/2019 through 10/31/2019
Kickoff meeting with City staff.
GEN100 F 1321 Jaquez, Gregory 4/1/2019 .50 30.35
Guidance for conceptual PE for fire breaks.
Labor
GEN100 F 1321 Jaquez, Gregory 3/19/2019 2.00 121.40
Eastfield staging are exhibit. Coordination on cost narratives.
v7.6.760 (TKANJA) - Cost and Billing, Estimate Overhead Page 1 of 1
72119
Regular
Hours
Total
Ovt Hrs
Total
Amount
BillingEstimate Overhead Total
Hours
Regular
Amount
3.00 182.10 600.00 600.00
3.00 182.10 600.00 600.00
6.00 364.20 1,200.00
5.50 330.00 742.50 742.50
4.00 240.00 540.00 540.00
9.50 570.00 1,282.50
.50 23.00 80.00 80.00
1.50 69.00 240.00 240.00
3.50 161.00 560.00 560.00
4.00 184.00 640.00 640.00
4.00 184.00 640.00 640.00
3.50 161.00 560.00 560.00
7.50 345.00 1,200.00 1200.00
3.00 138.00 480.00 480.00
5.00 230.00 800.00 800.00
6.00 276.00 960.00 960.00
3.50 161.00 560.00 560.00
3.50 161.00 560.00 560.00
4.00 184.00 640.00 640.00
7.50 345.00 1,200.00 1200.00
5.50 253.00 880.00 880.00
8.00 368.00 1,280.00 1280.00
5.00 230.00 800.00 800.00
8.00 368.00 1,280.00 1280.00
83.50 3,841.00 13,360.00
11.50 1,840.00 1840.00
4.75 760.00 760.00
16.25 2,600.00
151.75 6,175.00 23,580.00
11,822.82
151.75 17,997.82 23,580.00
118.75 118.75 118.75
287.50 287.50 287.50
406.25 406.25
406.25 406.25
406.25 406.25
151.75 18,404.07 23,986.25
2.00 121.40 400.00 400.00
8.00 485.60 1,600.00 1600.00
10.00 607.00 2,000.00
4.00 240.00 540.00 540.00
14.00 847.00 2,540.00
1,621.69
14.00 2,468.69 2,540.00
61.48 61.48 61.48
34.96 40.20 40.20
67.48 77.60 77.60
55.17 63.45 63.45
64.27 73.91 73.91
39.72 45.68 45.68
2.28 2.62 2.62
5.13 5.90 5.90
9.11 10.48 10.48
278.12 319.84
278.12 319.84
339.60 381.32
14.00 2,808.29 2,921.32
.25 15.18 50.00 50.00
2.00 121.40 400.00 400.00
1.00 60.70 200.00 200.00
1.00 60.70 200.00 200.00
3.25 197.28 650.00 650.00
3.00 182.10 600.00 600.00
.50 31.82 100.00 100.00
Total for Expenses
Total for Direct Expenses
Prepare revised Vulnerable Infrastructure document.
GEN100 X 1321 Jaquez, Gregory 8/1/2019 .50 31.82
MUN135 X 1321 Jaquez, Gregory 6/6/2019 3.25 197.28
Revised writeup for Vulnerable Infrastructure.
MUN135 X 1321 Jaquez, Gregory 6/7/2019 3.00 182.10
Research Vulnerable Infrastruture cost estimation.
GEN100 X 1321 Jaquez, Gregory 6/4/2019 1.00 60.70
Team discussion on response for Vulnerable Infrastructure estimates and revised BCA.
MUN135 X 1321 Jaquez, Gregory 5/21/2019 2.00 121.40
Prepare edits to Veg. Fuel Breaks Subapp.
MUN135 X 1321 Jaquez, Gregory 6/4/2019 1.00 60.70
Labor
GEN100 X 1321 Jaquez, Gregory 5/20/2019 .25 15.18
Coordinate with staff on Veg Mgmt/Fuel Break subapplication edits requested by OES.
Total for TASK04 14.00 847.00
Level2 Number: TASK05 Post Deadline Edits
Total for Reimbursable Expenses
Total for Expenses
X EX 9132 4/22/2019 / Jaquez, Gregory / FEDEX OFFIC31900031955 WEST COVINA
CATotal for 5101.00
X EX 9132 4/22/2019 / Jaquez, Gregory / FEDEX OFFIC31900031955 WEST COVINA
CA X EX 9132 4/22/2019 / Jaquez, Gregory / FEDEX OFFIC31900031955 WEST COVINA
CA
X EX 8845 4/19/2019 / Jaquez, Gregory / FEDEXOFFICE 00000828 800-4633339 TX
X EX 9132 4/22/2019 / Jaquez, Gregory / FEDEX OFFIC31900031955 WEST COVINA
CA
X EX 8845 4/19/2019 / Jaquez, Gregory / FEDEXOFFICE 00000828 800-4633339 TX
X EX 8845 4/19/2019 / Jaquez, Gregory / FEDEXOFFICE 00000828 800-4633339 TX
Reimbursable Expenses
5101.00 Reimb. General & Project Expenses
X EX 8845 4/19/2019 / Jaquez, Gregory / FEDEXOFFICE 00000828 800-4633339 TX
Expenses
Direct Expenses
6115.00 Direct Other Expenses
F EX 8754 4/18/2019 / Killen, Monica / Mileage
Total for Overhead (Estimated)
Total for Labor and Overhead 14.00 847.00
MUN135 F 1344 Palmquist, Linda 4/17/2019 4.00 240.00
Prepare rolling hills bca
Total for Labor 14.00 847.00
MUN135 F 1321 Jaquez, Gregory 4/19/2019 8.00 485.60
Final QA/QC, assembly and submittal.
Total for 1321 10.00 607.00
Labor
MUN135 F 1321 Jaquez, Gregory 4/16/2019 2.00 121.40
QA/QC subapplication materials.
Total for TASK03 151.75 6,175.00
Level2 Number: TASK04 Revisions, QA/QC, Submittal
F AP 35281 5/13/2019 / Candice Rankin / Services from 4/1/19 - 4/30/19
Total for 6005.00
Expenses
Direct Expenses
6005.00 Direct Consultants
F AP 35280 5/13/2019 / Candice Rankin / Services from 3/1/19 - 3/31/19
Total for Overhead (Estimated)
Total for Labor and Overhead 151.75 6,175.00
Total for RANK 16.25
Total for Labor 151.75 6,175.00
MUN135 F RANK Rankin, Candice 3/31/2019 11.50
MUN135 F RANK Rankin, Candice 4/30/2019 4.75
MUN135 X 1465 Killen, Monica 4/19/2019 8.00 368.00
Work on CalOES applications
Total for 1465 83.50 3,841.00
Work on CalOES applications
MUN135 X 1465 Killen, Monica 4/18/2019 5.00 230.00
Work on CalOES applications
GEN120 X 1465 Killen, Monica 4/15/2019 5.50 253.00
Work Rolling Hills Applications and communicate with Rolling Hill City Staff.
MUN135 X 1465 Killen, Monica 4/17/2019 8.00 368.00
Work on Draft applications, call with Linda, gather information for BCA reports.
GEN120 X 1465 Killen, Monica 4/12/2019 7.50 345.00
Work on draft Rolling Hills applications, communi
GEN120 X 1465 Killen, Monica 4/9/2019 3.50 161.00
Work on draft applications for Rolling Hills.
GEN120 X 1465 Killen, Monica 4/11/2019 4.00 184.00
Work on grant
GEN120 X 1465 Killen, Monica 4/8/2019 3.50 161.00
Work on Rolling Hills Draft Applications.
GEN120 X 1465 Killen, Monica 4/4/2019 5.00 230.00
Work on Rolling Hills Draft Grant Applications and review narrative.
GEN120 X 1465 Killen, Monica 4/5/2019 6.00 276.00
Work on CalOES applications
GEN105 F 1465 Killen, Monica 4/18/2019 3.00 138.00
Travel to and from Rolling Hills to pick up signed documents for grant applications.
MUN135 * F 1465 Killen, Monica 3/29/2019 3.50 161.00
Work on draft Rolling Hills Application and reach out to Rolling Hills for additional information.
MUN135 F 1465 Killen, Monica 4/16/2019 7.50 345.00
Preparation of draft grant applications, assign task to Candice.
MUN135 * F 1465 Killen, Monica 3/28/2019 4.00 184.00
Call with Rolling Hills and review of Rolling Hills documents, assignment of grant application to Candice and start on draft grant application.
MUN135 * F 1465 Killen, Monica 3/26/2019 3.50 161.00
Review Rolling Hills Documents and Upload to Dropbox.
MUN135 * F 1465 Killen, Monica 3/27/2019 4.00 184.00
Follow up with City of Rolling Hills with document collection.
MUN135 * F 1465 Killen, Monica 3/25/2019 1.50 69.00
Communication with Rolling Hills for additional info and upload Rolling Hills photo for grant applications.
Total for 1344 9.50 570.00
MUN135 * F 1465 Killen, Monica 3/20/2019 .50 23.00
Prepare rolling hills bca
MUN135 F 1344 Palmquist, Linda 4/17/2019 4.00 240.00
Prepare rolling hills bca
Total for 1321 6.00 364.20
MUN135 F 1344 Palmquist, Linda 4/16/2019 5.50 330.00
Cost estimates, schedules, and cost narrative.
MUN135 F 1321 Jaquez, Gregory 4/18/2019 3.00 182.10
Schedule and cost narrative. NEPA checklist.
MUN135 F 1321 Jaquez, Gregory 4/17/2019 3.00 182.10
v7.6.760 (TKANJA) - Cost and Billing, Estimate Overhead Page 1 of 1
73120
Regular
Hours
Total
Ovt Hrs
Total
Amount
BillingEstimate Overhead Total
Hours
Regular
Amount
.50 31.82 100.00 100.00
11.50 701.00 2,300.00
.50 30.00 67.50 67.50
1.00 60.00 135.00 135.00
4.25 255.00 573.75 573.75
1.75 105.00 236.25 236.25
3.00 180.00 405.00 405.00
.50 30.50 67.50 67.50
.50 30.50 67.50 67.50
1.00 61.00 135.00 135.00
12.50 752.00 1,687.50
2.00 92.00 320.00 320.00
2.00 92.00 320.00 320.00
3.00 138.00 480.00 480.00
.50 23.00 80.00 80.00
3.50 161.00 560.00 560.00
.25 11.50 40.00 40.00
1.50 69.00 240.00 240.00
.50 23.00 80.00 80.00
1.00 46.00 160.00 160.00
.25 11.50 40.00 40.00
1.25 57.50 200.00 200.00
3.50 161.00 560.00 560.00
1.00 46.00 160.00 160.00
1.50 69.00 240.00 240.00
.25 11.50 40.00 40.00
.50 23.00 80.00 80.00
.25 11.50 40.00 40.00
.25 11.50 40.00 40.00
.50 23.00 80.00 80.00
23.50 1,081.00 3,760.00
47.50 2,534.00 7,747.50
4,983.77
47.50 7,517.77 7,747.50
12.90 14.84 14.84
47.50 7,530.67 7,762.34
242.00 33,611.07 39,330.98 3987.50 13373.75 18719.73 3187.50 62.50
LEGEND
MNS Request for City Council Approval of Budget Increase =+=
Time billed on MNS March 2019 invoice
Time billed on MNS April 2019 invoice
Time billed on MNS April 2019 invoice for additional scope of work
Time not billed; exceeded budget for original scope of work
Total for Overhead (Estimated)
Total for Labor and Overhead 47.50 2,534.00
Phone call with Yolanta regarding CalOES document request. Reach out to Greg regarding Yolanta's request. Forward Yolanta's email to Greg and
Total for 1465 23.50 1,081.00
Time not billed for additional scope of work
Total for TASK05 47.50 2,534.00
Total for CIROH.190066.00 242.00 11,172.56
Expenses
Reimbursable Expenses
5101.00 Reimb. General & Project Expenses
X EX 8749 5/2/2019 / Killen, Monica / USB Drive Purchase
Total for Labor 47.50 2,534.00
GEN120 X 1465 Killen, Monica 7/31/2019 .25 11.50
Review email communication from Rolling Hills and CalOES.
MUN135 X 1465 Killen, Monica 10/3/2019 .50 23.00
Follow up on CalOES email and provide update document to City of Rolling Hills
GEN120 X 1465 Killen, Monica 7/30/2019 .25 11.50
Email follow up with Rolling Hils regarding CalOES request.
ADM125 X 1465 Killen, Monica 6/10/2019 .25 11.50
Email Yolanta documents sent to Cal-OES.
GEN120 X 1465 Killen, Monica 7/26/2019 .50 23.00
Update Maintenance letter and SOW. Send Maintenance Letter to City of Rolling Hills for format and final signature.
ADM125 X 1465 Killen, Monica 6/7/2019 1.50 69.00
Finalize documents to be emailed over and submit to Cal-OES. Call with Greg to identify options to send large document files to Cal-OES.
ADM125 X 1465 Killen, Monica 6/5/2019 3.50 161.00
Call with Greg, email review and follow up.
ADM125 X 1465 Killen, Monica 6/6/2019 1.00 46.00
Respond to CalOES regarding their request for additional updates to BCA report.
ADM125 X 1465 Killen, Monica 6/4/2019 1.25 57.50
Emails to CalOES and call with Greg and Linda to discuss BCA report revisions.
GEN120 X 1465 Killen, Monica 5/24/2019 1.00 46.00
Submit Post Deadline Edits to CalOES. Follow up with City of Rolling Hills.
GEN120 X 1465 Killen, Monica 5/29/2019 .25 11.50
Call with Greg to discuss revisions to CalOES grant and make changes to specified items as requested by CalOES.
GEN120 X 1465 Killen, Monica 5/21/2019 .50 23.00
Call with Shafeel at CalOES to get clarification regarding email.
GEN120 X 1465 Killen, Monica 5/16/2019 .25 11.50
Received notification from Yolanta in Rolling Hills about additional information needed for Fuel Break Application. Provided response and forwarded
GEN120 X 1465 Killen, Monica 5/20/2019 1.50 69.00
Follow up with CalOES regarding post-submission requests.
ADM125 X 1465 Killen, Monica 5/2/2019 3.50 161.00
Purchase USB drives to respond to CAL-OES request, copy files, communicate with City of Rolling Hills regarding shipment and deliver to FedEx
ADM105 X 1465 Killen, Monica 4/24/2019 3.00 138.00
Phone and Email Follow up with City of Rolling Hills regarding docs for CalOES application. Assemble and ship Rolling Hills information materials via
ADM105 X 1465 Killen, Monica 4/30/2019 .50 23.00
Phone and Email Follow up with City of Rolling Hills regarding docs for CalOES application
ADM105 X 1465 Killen, Monica 4/23/2019 2.00 92.00
Phone and Email Follow up with City of Rolling Hills regarding post-submission docs for CalOES application
Follow up on FEMA questions
Total for 1344 12.50 752.00
ADM105 X 1465 Killen, Monica 4/22/2019 2.00 92.00
MUN135 X 1344 Palmquist, Linda 8/1/2019 .50 30.50
Conference call and sending files
GEN100 X 1344 Palmquist, Linda 10/3/2019 1.00 61.00
Prepare required changes
MUN135 X 1344 Palmquist, Linda 7/29/2019 .50 30.50
Talk with OES and send attachments
MUN135 X 1344 Palmquist, Linda 6/6/2019 1.75 105.00
Prepare required changes
MUN135 X 1344 Palmquist, Linda 6/7/2019 3.00 180.00
Prepare required changes
MUN135 X 1344 Palmquist, Linda 6/5/2019 4.25 255.00
Prepare required changes
MUN135 X 1344 Palmquist, Linda 5/20/2019 .50 30.00
Review of state comments for BCA
MUN135 X 1344 Palmquist, Linda 6/3/2019 1.00 60.00
MUN135 X 1321 Jaquez, Gregory 10/3/2019 .50 31.82
Eastfield undergrounding BCA explanation to OES.
Total for 1321 11.50 701.00
Respond to requests from OES.
$18,719.73 $62.50 $18,782.23
v7.6.760 (TKANJA) - Cost and Billing, Estimate Overhead Page 1 of 1
74121
Agenda Item No.: 11.A
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:VACCINATION PASSPORT/BADGE TO BE ISSUED BY THE CITY OF
ROLLING HILLS FOR RESIDENTS THAT HAVE RECEIVED THE
COVID-19 VACCINATION. (COUNCILMEMBER BLACK)
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
122
Agenda Item No.: 11.B
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:AMENDED SB 9 HOUSING DEVELOPMENT: APPROVALS (MAYOR
PRO TEM DIERINGER).
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
123
Agenda Item No.: 11.C
Mtg. Date: 04/12/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ASSEMBLY CONSIDERS BALLOT MEASURES TO NULLIFY STATE
INFLUENCE OVER ZONING (MAYOR PRO TEM DIERINGER)
DATE:April 12, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
124