06-28-2021_CCAgendaPacket_Supplemental1.CALL TO ORDER
2.ROLL CALL
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, June 28, 2021
CITY OF ROLLING HILLS
7:00 PM
SUPPLEMENTAL
This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on
March 17, 2020.
All Councilmembers will participate by teleconference. The meeting agenda is available on the City’s
website. A live audio of the City Council meeting will be available on the City’s website. Both the
agenda and the live audio can be found here: https://www.rolling-
hills.org/government/agenda/index.php.
Members of the public may observe and orally participate in the meeting via Zoom and or submit
written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your
comments will become part of the official meeting record. You must provide your full name, but please
do not provide any other personal information that you do not want to be published.
Zoom access: https://us02web.zoom.us/j/87227175757?
pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09
Or dial (669) 900-9128
meeting ID: 872 2717 5757 passcode: 780609
Audio recordings to all the City Council meetings can be found here:
https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php
While on this page, locate the meeting date of interest then click on AUDIO. Another window will
appear. In the new window, you can select the agenda item of interest and listen to the audio by hitting
the play button. Written Action Minutes to the City Council meetings can be found in the AGENDA,
typically under Item 4A Minutes. Please contact the City Clerk at 310 377-1521 or email at
cityclerk@cityofrh.net for assistance.
Next Resolution No. 1285 Next Ordinance No. 371
PLEDGE OF ALLEGIANCE
1
3.OPEN AGENDA - PUBLIC COMMENT WELCOME
This is the appropriate time for members of the public to make comments regarding the items on
the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will
take place on any items not on the agenda.
4.MEETING MINUTES
4.A.REGULAR MEETING MINUTES OF JUNE 14, 2021.
RECOMMENDATION: Approve as presented.
5.CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
5.A.PAYMENTS OF BILLS.
RECOMMENDATION: Approve as presented.
5.B.REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY 2021.
RECOMMENDATION: Approve as presented.
5.C.APPROVE SECOND AMENDMENT FOR DESIGN OF THE EMERGENCY POWER
SOLUTION (EMERGENCY STANDBY GENERATOR) FOR PACIFIC
ARCHITECTURE AND ENGINEERING.
RECOMMENDATION: Approve as presented.
5.D.APPROVE SECOND AMENDMENT WITH THE PALOS VERDES PENINSULA
LAND CONSERVANCY FOR PHASE III FUEL LOAD REDUCTION IN THE
NATURE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER.
RECOMMENDATION: Approve as presented.
5.E.AMENDED AGREEMENT WITH JOHN HUNTER AND ASSOCIATES TO
CONTINUE STORMWATER TMDL REPORTING.
RECOMMENDATION: Approve as presented.
5.F.AMENDED AGREEMENT WITH MCGOWAN CONSULTING TO CONTINUE TO
SUPPORT THE CITY WITH STORMWATER MANDATE COMPLIANCE.
RECOMMENDATION: Approve as presented.
06.14.2021_CCMinutes.v3.P.docx
SUPPLEMENTAL RH 06.14.2021_CCMinutes.v4. Revised.docx
Payment of Bills.pdf
Rolling Hills YTD MAY Tonnage Report.pdf
Second Amendment to PSA - Architectural and Engineering Services-c1 (needs
signatures).pdf
Second Amendment to Fire Fuel Abatement- FINAL.DOC
RH1 Trash TMDL Proposal 2021 revised.pdf
5TH Amendment Time Extension to 06.30.25.pdf
RH-MS4-ProposalLetter-FY2122.pdf
RH-SOW-FY2122.pdf
Draft 4th Amendment.pdf
2
5.G.DESIGNATE VOTING DELEGATE AND ALTERNATE VOTING DELEGATE TO
THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE SEPTEMBER 22-
24 TO BE HELD IN SACRAMENTO, CA.
RECOMMENDATION: Staff recommends that the City Council approve the same
voting delegate and alternate voting delegate as the year prior.
5.H.PROPOSAL FOR THE BLOCK CAPTAIN APPRECIATION EVENT.
RECOMMENDATION: Approve as presented.
6.COMMISSION ITEMS
6.A.ZONING CASE NO. 21-04: REQUEST FOR: 1) CONDITIONAL USE PERMITS FOR A
PROPOSED SPORTS COURT AND MIXED USE STRUCTURE; AND 2) REQUEST
FOR VARIANCES FOR: ENCROACHMENT INTO THE REQUIRED SETBACKS FOR
THE SPORTS COURT AND MIXED USE STRUCTURE AND PAD COVERAGE
EXCEEDANCE.
RECOMMENDATION: Receive and file as presented.
7.PUBLIC HEARINGS
7.A.PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1281 ADOPTING
THE 2021/2022 FISCAL YEAR BUDGET AND RESOLUTION NO. 1282
ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY
OF ROLLING HILLS.
RECOMMENDATION: Upon the conclusion of the public hearing, staff recommends
that the City Council adopt the Fiscal Year 2021-2022 Budget for all the City’s Funds
and the Annual Appropriations Limit.
8.OLD BUSINESS
8.A.RECEIVE AND FILE FINAL HARDENING THE HOME EDUCATIONAL VIDEOS.
RECOMMENDATION: Receive and file.
8.B.REVIEW OVERALL PROJECT COST ESTIMATES AT 65% DESIGN PROGRESS FOR
TWO LAYOUT OPTIONS FOR THE CITY HALL ADA IMPROVEMENTS PROJECT
AND PROVIDE DIRECTION TO STAFF.
RECOMMENDATION: Review additional data for the project and provide direction
to staff.
Voting_Delegate_Packet.pdf
Proposal from Philly Jay’s Steaks.pdf
2021-05.PC RESOLUTION 15 Upper Blackwater Canyon Signed.pdf
Development_Proposal_Table.15_Upper_Blackwater_Canyon.pdf
2021-0625 15 UBWC City Council Submittal (reduced).pdf
Fiscal Year 2021-22 Proposed Budget.pdf
General Fund Historical Revenue & Expenditure Trends.pdf
Graph Historical Revenue & Expenditure Trends.pdf
ResolutionNo 1281 FY_2021-22-AdoptedBudget.docx
ResolutionNo1282 FY_2021-22-AppropLimit.docx
SUPPLEMENTAL - CIP_3Years_2021-June-28.pdf
3
8.C.VIEW CASE FEE REDUCTION ($2,000 TO $1,000) AS RECOMMENDED BY THE
FINANCE/BUDGET/AUDIT COMMITTEE.
RECOMMENDATION: Discuss and review.
9.NEW BUSINESS
9.A.RECEIVE AND FILE COMMUNITY SURVEY RESULTS ON SANITARY SEWER
COLLECTION SYSTEM.
RECOMMENDATION: Receive and file.
9.B.STORMWATER COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD (TMDL):
DECISION NEEDED ON TIME SCHEDULE ORDER (TSO) TORRANCE AIRPORT
PROJECT, AND PARTICIPATION IN PENINSULA EWMP.
RECOMMENDATION: Provide directions to staff.
9.C.GIFTING OF PROPOSITION C TO ROLLING HILLS ESTATES AND RANCHO
PALOS VERDES FOR REHABILITATING SILVER SPUR ROAD.
RECOMMENDATION:
It is recommended that the City Council consider and approve the following:
1. Gift a total of $39,000 of Proposition C funds to the City of Rolling Hills Estates
for resurfacing Silver Spur Road from Crenshaw Blvd. to Drybank Drive and
authorize the City Manager to execute the Proposition C Funds Assignment
Agreement between the City of Rolling Hills and the City of Rolling Hills
Estates; and
2. Gift a total of $26,000 of Proposition C funds to the City of Rancho Palos Verdes
for resurfacing Silver Spur Road from Drybank Drive to Hawthorne Blvd and
authorize the City Manager to execute the Proposition C Funds Assignment
Agreement between the City of Rolling Hills and the City of Rancho Palos
Verdes; and
3. Approve Resolution 1283 Approving an Agreement between the City of Rolling
Hills, California and the City of Rolling Hills Estates Assigning to the City of
Rolling Hills Estates its available Proposition C Transportation Funds ; and
4. Approve Resolution 1284 Approving an Agreement between the City of Rolling
Hills, California and the City of Rancho Palos Verdes Assigning to the City of
Rancho Palos Verdes its available Proposition C Transportation Funds.
9.D.RECEIVE AND FILE A REPORT ON FIRE FUEL COMMITTEE MEETING HELD ON
rolling hills city hall _option1_202006008 Layout1 (1).pdf
rolling hills city hall _option2_202006008d Layout1 (1).pdf
20210519_city hall renovation cost estimate_two options.pdf
20200509_rollinghills_costestimate10.pdf
Sewer Survey Responses Data 5.27.21-6.23.21 (No. 4).pdf
(Question 6 Comments) Sewer Survey Responses Data 5.27.21-6.23.21.pdf
RH_TMDL_AlternativeCompliance_2021-06-28.pdf
Proposition C Fund Letters.pdf
ResolutionNo1283 Re_Prop_C_Funds_RHE.docx
ResolutionNo1284 Re_Prop_C_Funds_RPV.docx
4
JUNE 16, 2021 AND APPROVE COMMITTEE'S RECOMMENDATIONS.
RECOMMENDATION: Receive and file and approve committee's recommendations.
9.E.REVIEW CURRENT HEALTH ORDERS AND CONSIDER CONDUCTING CITY
COUNCIL IN-PERSON MEETINGS STARTING ON JULY 12, 2021.
(SUPPLEMENTAL)
RECOMMENDATION: Provide directions to staff.
10.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
10.A.LATEST INFORMATION ON EQUINE EVACUATION PROVIDED BY THE LOS
ANGELES COUNTY DEPARTMENT OF ANIMAL CARE AND CONTROL EQUINE
RESPONSE TEAM. (MIRSCH)
RECOMMENDATION: None.
10.B.COMMUNITY MEETING ON PUBLIC SAFETY WITH THE LOS ANGELES
COUNTY SHERIFF'S DEPARTMENT LOMITA STATION, SCHEDULE FOR
TUESDAY, JULY 13, 2021 AT 6:30PM. (DIERINGER)
RECOMMENDATION: None.
10.C.CONSIDER ESTABLISHING A NO CAMPING ORDINANCE. (BLACK)
RECOMMENDATION: Consider adding to future agenda.
11.MATTERS FROM STAFF
12.CLOSED SESSION
13.ADJOURNMENT
Next regular meeting: Monday, July 12, 2021 at 7:00 p.m.
via Zoom. Zoom access:
Join Zoom Meeting
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09
Meeting ID: 872 2717 5757
Fire Fuel Committee Agenda 06.16.2021.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City
Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting
due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the
City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and
attendance at this meeting.
5
Agenda Item No.: 4.A
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JANELY SANDOVAL, CITY CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REGULAR MEETING MINUTES OF JUNE 14, 2021.
DATE:June 28, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
06.14.2021_CCMinutes.v3.P.docx
SUPPLEMENTAL RH 06.14.2021_CCMinutes.v4. Revised.docx
6
MINUTES OF A
REGULAR MEETING OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, JUNE 14, 2021
1.CALL TO ORDER
The City Council of the City of Rolling Hills met via Zoom Teleconference on the above
date at 7:02 PM.
Mayor Bea Dieringer presiding.
2.ROLL CALL
Present: Mayor Dieringer, Pieper, Mirsch and Wilson.
Absent: Mayor Pro Tem Black.
Staff Present:Elaine Jeng, City Manager
Meredith Elguira, Planning and Community Services Director
Janely Sandoval, City Clerk
Ashford Ball, Senior Management Analyst
Michael Jenkins, City Attorney
Terry Shea, Finance Director
Barry Miller, Housing Consultant
Larry Hall, Appellant Lawyer
Vincent DiBiasi, Appellant Architect
Jeff Lewis, Applicant Lawyer
Alan Palermo, Project Manager
Cris Sarabia, Palos Verdes Land Conservancy Conservation Director
3.OPEN AGENDA PUBLIC COMMENT WELCOME
Resident Alfred Visco, 15 Clinchring Road, commented on the status on acquiring
communication devices for the Block Captains.
4.CITY COUNCIL MINUTES
4A REGULAR MEETING OF MAY 24, 2021
The City Council waited for Mayor Pro Tem Black to join the meeting. The item on City
Council meeting minutes was presented out of order.
City Clerk Janely Sandoval presented minor edits to the minutes requested by Mayor
Dieringer.
7
Minutes 2
City Council Regular Meeting
June 14, 2021
MOTION:Councilmember Pieper motioned to approve the minutes as amended and
Councilmember Wilson seconded the motion.
AYES: COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
5.CONSENT CALENDAR
5A PAYMENT OF BILLS
5B RECEIVE AND FILE A REQUEST FOR PROPOSAL TO PROVIDE
ENVIRONMENTAL ASSESSMENT FOR THE VEGETATION
MANAGEMENT IN THE CANYONS GRANT PORJECT.
5C APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
WILLDAN ENGINEERING TO CONDUCT A SEWER FEASIBILITY
STUDY (PHASE III) ON CONNECTIONS TO THE PROPOSED 8” SEWER
MAIN ALONG PORTUGUESE BEND ROAD/ ROLLING HILLS ROAD.
MOTION:Councilmember Pieper motioned to approve the consent items and
Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
6. COMMISSION ITEMS
None.
7.PUBLIC HEARINGS
7A CONSIDER AND APPROVE RESOLUTION 1276 TO CREATE
ASSESSMENT DISTRICT FOR CREST ROAD EAST
UNDERGROUNDING PROJECT.
Planning and Community Services Director Meredith Elguira provided summary of the
proposed resolution.
Councilmember Mirsch asked about the fiscal impact on the Rule 20A work credits and if
the residents know that they are responsible for undergrounding their service line.
Planning and community Services Director Elguira provided an explanation of the Rule
20 work credits and noted that the grant cover the property owners’ service lines.
8
Minutes 3
City Council Regular Meeting
June 14, 2021
MOTION:Councilmember Mirsch moved to approve Resolution No. 1276 to create
the underground utility district and Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
7B CONSIDER AND APPROVE RESOLUTION NO. 1277 OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING
AMENDMENTS TO THE 2014-2021 ROLLING HILLS HOUSING
ELEMENT. A NEGATIVE DECLARATION WAS PREVIOUSLY
PREPARED, ADOPTED, AND FILED FOR THIS PROJECT.
Housing Consultant Barry Miller provided summary of project and final edits to the City’s
Housing Element.
Discussion ensued between Councilmembers and Housing Consultant Miller on
clarifications to the final Housing Element.
MOTION:Councilmember Pieper motioned to approve as presented and
Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
7C CONSIDER APPROVAL OF RESOLUTION NO. 1279 DENYING THE
APPEAL AND UPHOLDING THE PLANNING COMMISSION’S
APPROVAL OF SITE PLAN REVIEW, CONDITIONAL USE PERMIT
AND VARIANCE FOR A MIXED STRUCTURE LOCATED AT 24
CINCHRING ROAD (NAKAMURA).
Planning and Community Services Director Elguira presented project, applicant’s request,
and a summary of appeals made and approved prior post hoc.
Appellant Lawyer Larry Hall stated the reason behind Dr. Elliot Brunner’s appeal,
explained that the Nakamura’s application does not follow City code due to being a
conjoined structure, and informed that group that the Nakamura’s project impairs his
client’s view.
Appellant and resident Dr. Brunner, 26 Cinchring Road provided his statement and the
reasons why he believed the project is illegal.
9
Minutes 4
City Council Regular Meeting
June 14, 2021
Appellant Architect Vincent DiBiasi stated that the project cannot be completed as
approved due to the elevation of the land on the property.
Councilmember Wilson asked if he should recuse himself.
Planning and Services Director Elguira explained that Councilmember Wilson’s property
is located beyond 500 ft. from the project and he did not need to recuse himself.
City Attorney Mike Jenkins added that if Councilmember Wilson believed it will be a
conflict of interest for him to participate on this item, Councilmember Wilson can ask to
recuse himself.
Councilmember Wilson recused himself and turned off Zoom camera at 7:55 PM.
Applicant Lawyer Jeff Lewis stated the legality of the applicant’s project and noted that
the structure is not conjoined per the appellant team.
Misty Nakamura, representing the applicant stated that appellant’s goal is to delay project.
Resident Clint Patterson, 24 Georgeff Road, informed the City Council that previously, he
submitted written comment and agreed that the structure is conjoined.
Resident Jim Aichele, 14 Crest Road West, expressed concern that resident Patterson was
biased on the matter as the appellant’s real estate agent.
Appellant Lawyer Hall stated previously that the Nakamuras have dismissed City laws and
standards, and received a stop work order for their actions.
Appellant Architect DiBiasi expressed his concern that the proposed project has a higher
roofline obstructing the view of the appellant.
Misty Nakamura stated that the new proposed project will have the same roofline and will
not obstruct the appellant’s view.
Councilmember Pieper requested City Attorney Jenkins to provide clarification on the
appropriate discussions for this item.
City Attorney Jenkins clarified that the proposed resolution only pertained to the mixed-
use structure.
Discussions ensued between Councilmembers.
MOTION:Councilmember Pieper motioned to deny the appeal of the Planning
Commission’s decision and to adopt the resolution in the agenda packet, and
Councilmember Mirsch seconded the motion.
10
Minutes 5
City Council Regular Meeting
June 14, 2021
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, and Mirsch.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: Wilson.
8.OLD BUSINESS
8A RECEIVE AN UPDATE REGARDING A PENINSULA CITIES JOINT
LETTER EXPRESSING CONCERNS REGARDING SPECIAL
DIRECTIVE POLICIES IMPACTING PUBLIC SAFETY AND PROVDE
DIRECTION TO STAFF.
Mayor Dieringer informed the group of her conflict of interest on this item and delegated
Councilmember Pieper to lead the discussion. Mayor Dieringerrecused herself at 8:39 PM
by turning off her Zoom Camera.
Councilmember Wilson turned Zoom camera on at 8:39 PM.
City Clerk Sandoval informed the City Council that the City of Rolling Hills Estates might
not participate in joint letter.
Resident Visco stated that the City Council should not sign letter all four cities do not
participate.
Discussion ensued between Councilmembers.
Councilmember Pieper directed staff to bring the item back only if all four cities agree to
participate in joint letter.
Mayor Dieringer turned on Zoom camera at 8:46 PM.
8B REVIEW OVERALL PROJECT COST ESTIMATES AT 65% DESIGN
PROGRESS FOR TWO LAYOUT OPTIONS FOR THE CITY HALL ADA
IMPROVEMENTS PROJECT AND PROVIDE DIRECTION TO STAFF.
MOTION:Councilmember Pieper motioned to reschedule the item to the next meeting
and Councilmember Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
8C CONSIDER AND APPROVE A PROPOSAL FROM PACIFIC
ARCHITECTURE AND ENGINEERING FOR THE DESIGN OF THE
EMERGENCY POWER SOLUTION TO REPLACE THE NON-WORKING
EMERGENCY STANDBY GENERATOR.
11
Minutes 6
City Council Regular Meeting
June 14, 2021
City Manager Elaine Jeng presented the proposal from Pacific Architecture and
Engineering.
Discussion ensued between staff and Councilmembers.
Resident Visco asked for clarification on the pricing for a 5KW battery in assessment study,
and asked if Tesla products were considered.
MOTION:Councilmember Pieper motioned approve the proposal and Councilmember
Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
9.OLD BUSINESS
City Manager requested the Mayor to take items out of order in recognition of the Palos
Verdes Land Conservancy guests waiting to present on their proposal..
9A RECEIVE AND FILE A REPORT ON THE FIRE FUEL COMMITTEE
MEETING HELD ON JUNE 2, 2021; AND APPROVE THE FIRE FUEL
COMMITTEE’S RECOMMENDATION TO FUND AN ANNUAL CANYON
MANAGEMENT PROGRAM.
City Manager Jeng summarized the June 2, 2021 Fire Fuel Committee meeting.
Councilmember Mirsch provided additional information on recommendations and
expressed concern for the dead vegetation ordinance.
Resident Melissa McNabb, 11 Quail Ridge Road, expressed concerns over what can
happen if residents do not provide consent for the abatement work, and the City simple
decides to move to another project area, there will be no accomplishments. She also
suggested having the City provide property owners with mitigation measures.
Resident Visco expressed concerns regarding voluntary compliance vs. mandatory
compliance, and expressed interest in having Los Angeles County Fire Department provide
guidance identifying areas of concern.
Discussion ensued between Councilmembers.
Councilmember Pieper requested that the Fire Fuel Committee further develop the
recommendation.
12
Minutes 7
City Council Regular Meeting
June 14, 2021
MOTION:Councilmember Pieper motioned to receive and file the report on the Fire
Fuel Committee meeting and Councilmember Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
9B CONSIDER AND APPROVE PROPOSAL FROM THE PALOS VERDES
PENINSULA LAND CONSERVANCY FOR ADDITIONAL FUEL LOAD
REDUCTION IN THE NATURE PRESERVE IN THE AREAS ADJACENT
TO THE CITY BORDER.
Senior Management Analyst Ashford Ball presented a summary of the proposal and current
projects previously commissioned by the City.
Palos Verdes Peninsula Land Conservancy (PVPLC) Conservation Director Cris Sarabia
presented fuel abatement progress and the upcoming work in the Preserve.
Councilmember Pieper noted that he wants to see the resources for on-going maintenance
be reduced or stabilize going forward.
Discussion ensued between Councilmembers, City Manager, and Conservation Director
Sarabia.
Resident Visco expressed that he has not seen all areas of Phase 1 mowed. He expressed
that Rancho Palo Verdes should provide funds for fuel abatement.
Conservation Director Sarabia responded that Phase I areas have been mowed.
Resident Aichele requested information regarding the Portuguese Canyon Creek.
Cris Sarabia responded that the creek is seasonal and only flows during a rain event.
MOTION:Councilmember Pieper motion to approve Phase III as presented and
Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: Mayor Dieringer.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
9C ACCEPT SMALL CITIES ALLOCATION FROM THE AMERICAN
RESCURE PLAN ACT (ARPA).
City Manager Jeng presented the item and the proposed plan of action.
13
Minutes 8
City Council Regular Meeting
June 14, 2021
MOTION:Councilmember Pieper motioned to accept $441,363 and Councilmember
Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
9D APPROVE RESOLUTION 1280 AUTHROIZING THE EXCHANGE OF
PROPOSITION A FUNDS WITH THE CITY OF BEVERLY HILLS FOR
GENERAL FUNDS; AND AUTHROIZE THE CITY MANAGER TO
EXECUTE THE FUND EXCHANGE AGREEMENT.
MOTION:Councilmember Wilson motioned to approve Resolution No. 1280
authorizing exchange of Prop A Fund with City of Beverly Hills, and Councilmember
Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
9E CONSIDER AND APPROVE RESOLUTION NO. 1278 UPDATING THE
FEE SCHEDULE AND REPEALING RESOLUTION 1260.
Planning and Community Services Director Elguira presented the report regarding the fee
schedule and repealing resolution.
Discussion ensued between Councilmembers and City Manager Jeng.
Mayor Dieringer asked if a resolution is needed to assess the fees on the property tax.
City Attorney Jenkins said that he needed to confirm if the fee can be collected via the
property tax roll, or more appropriate pursued through small claims courtfor delinquencies.
MOTION:Councilmember Mirsch motioned to approve Resolution No. 1278 and
repeal Resolution No. 1260, and Councilmember Pieper seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
10.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE
REPORTS
14
Minutes 9
City Council Regular Meeting
June 14, 2021
10A REPORT ON REGIONAL PUBLIC SAFETY AND REGIONAL
CONTRACT LAW COMMITTEES MEETINGS HELD ON MAY 12, 2021.
Mayor Dieringer presented summary of the Regional Public Safety and Regional Contract
Law Committee meetings held on May 13, 2021 and reported on the upcoming logo
changes to the Lomita Sheriff cars.
11.MATTERS FROM STAFF
11A RECEIVE AND FILE LOS ANGELES REGIONAL WATER QUALITY
CONTROL BOARD’S RESPONSE TO THE CITY’S REQUEST TO
REDUCE THE MONITORING FREQUENCY TO MEET THE MACHADO
LAKE TRASH TMDL.
MOTION:Councilmember Pieper motioned to receive and file and Councilmember
Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
11B CALRECYCLE’S AB 939 2016-2019 JURISDICTION REVIEW UPDATE.
MOTION:Councilmember Pieper motioned to receive and file and Councilmember
Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
11C CITY MANAGER ADDRESSED RESIDENT STEVE WHEELER’S
REQUET FOR UNDERGROUNDING REIMBURSEMENT TO BE
AGENDIZED IN NEXT CITY COUNCIL MEETING.
Councilmember Pieper requested clarification, as there is already a fee policy which should
be used for this purpose, and recommended no need to agendize this item.
City Manager provided summary of resident’s project, and request.
12.CLOSED SESSION
None.
13.ADJOURNMENT
15
Minutes 10
City Council Regular Meeting
June 14, 2021
Hearing no further business before the City Council, the meeting was adjourned at 11:21
PM.
Next regular meeting: Monday, June 28, 2021 at 7:00 p.m. via City's website's link at:
https://www.rolling-hills.org/government/agenda/index.php
Zoom access:
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmT
9 or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609
Respectfully submitted,
____________________________________
Janely Sandoval
City Clerk
Approved,
______________________________________
Bea Dieringer
Mayor
16
MINUTES OF A
REGULAR MEETING OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, JUNE 14, 2021
1.CALL TO ORDER
The City Council of the City of Rolling Hills met via Zoom Teleconference on the above
date at 7:02 PM.
Mayor Bea Dieringer presiding.
2.ROLL CALL
Present: Mayor Dieringer, Pieper, Mirsch and Wilson.
Absent: Mayor Pro Tem Black.
Staff Present:Elaine Jeng, City Manager
Meredith Elguira, Planning and Community Services Director
Janely Sandoval, City Clerk
Ashford Ball, Senior Management Analyst
Michael Jenkins, City Attorney
Terry Shea, Finance Director
Barry Miller, Housing Consultant
Larry Hall, Appellant Lawyer
Vincent DiBiasi, Appellant Architect
Jeff Lewis, Applicant Lawyer
Alan Palermo, Project Manager
Cris Sarabia, Palos Verdes Land Conservancy Conservation Director
3.OPEN AGENDA PUBLIC COMMENT WELCOME
Resident Alfred Visco, 15 Clinchring Road, commented on the status on acquiring
communication devices for the Block Captains.
4.CITY COUNCIL MINUTES
4A REGULAR MEETING OF MAY 24, 2021
The City Council waited briefly for Mayor Pro Tem Black to join the meeting. The item
on City Council meeting minutes was presented out of order.
City Clerk Janely Sandoval presented minor edits to the minutes requested by Mayor
Dieringer.
17
Minutes 2
City Council Regular Meeting
June 14, 2021
MOTION:Councilmember Pieper motioned to approve the minutes as amended and
Councilmember Wilson seconded the motion.
AYES: COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
5.CONSENT CALENDAR
5A PAYMENT OF BILLS
5B RECEIVE AND FILE A REQUEST FOR PROPOSAL TO PROVIDE
ENVIRONMENTAL ASSESSMENT FOR THE VEGETATION
MANAGEMENT IN THE CANYONS GRANT PROJECT.
5C APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
WILLDAN ENGINEERING TO CONDUCT A SEWER FEASIBILITY
STUDY (PHASE III) ON CONNECTIONS TO THE PROPOSED 8” SEWER
MAIN ALONG PORTUGUESE BEND ROAD/ ROLLING HILLS ROAD.
MOTION:Councilmember Pieper motioned to approve the consent items and
Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
6. COMMISSION ITEMS
None.
7.PUBLIC HEARINGS
7A CONSIDER AND APPROVE RESOLUTION 1276 TO CREATE
ASSESSMENT DISTRICT FOR CREST ROAD EAST
UNDERGROUNDING PROJECT.
Planning and Community Services Director Meredith Elguira provided a summary of the
proposed resolution.
Councilmember Mirsch asked about the fiscal impact on the Rule 20A work credits and if
the residents know that they are responsible for undergrounding their service line.
Planning and community Services Director Elguira provided an explanation of the Rule
20 work credits and noted that the grant will cover the property owners’ service lines.
18
Minutes 3
City Council Regular Meeting
June 14, 2021
MOTION:Councilmember Mirsch moved to approve Resolution No. 1276 to create
the underground utility district and Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
7B CONSIDER AND APPROVE RESOLUTION NO. 1277 OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING
AMENDMENTS TO THE 2014-2021 ROLLING HILLS HOUSING
ELEMENT. A NEGATIVE DECLARATION WAS PREVIOUSLY
PREPARED, ADOPTED, AND FILED FOR THIS PROJECT.
Housing Consultant Barry Miller provided summary of project and final edits to the City’s
Housing Element.
Discussion ensued between Councilmembers and Housing Consultant Miller on
clarifications to the final Housing Element.
MOTION:Councilmember Pieper motioned to approve as presented and
Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
7C CONSIDER APPROVAL OF RESOLUTION NO. 1279 DENYING THE
APPEAL AND UPHOLDING THE PLANNING COMMISSION’S
APPROVAL OF SITE PLAN REVIEW, CONDITIONAL USE PERMIT
AND VARIANCE FOR A MIXED STRUCTURE LOCATED AT 24
CINCHRING ROAD (NAKAMURA).
Planning and Community Services Director Elguira presented project, applicant’s request,
and a summary of appeals made and approved prior post hoc.
Appellant Lawyer Larry Hall stated the reason behind Dr. Elliot Brunner’s appeal,
explained that the Nakamura’s application does not follow City code due to being a
conjoined structure, and informed that group that the Nakamura’s project impairs his
client’s view.
Appellant and resident Dr. Brunner, 26 Cinchring Road provided his statement and the
reasons why he believed the project is illegal.
19
Minutes 4
City Council Regular Meeting
June 14, 2021
Appellant Architect Vincent DiBiasi stated that the project cannot be completed as
approved due to the elevation of the house as constructed on the property.
Councilmember Wilson asked if he should recuse himself.
Planning and Services Director Elguira explained that Councilmember Wilson’s property
is located beyond 500 ft. from the project and he did not need to recuse himself.
City Attorney Mike Jenkins added that if Councilmember Wilson believed it will be a
conflict of interest for him to participate on this item, Councilmember Wilson can ask to
recuse himself.
Councilmember Wilson recused himself and turned off Zoom camera at 7:55 PM.
Applicant Lawyer Jeff Lewis stated the legality of the applicant’s project and noted that
themixed usestructure is not conjoined, with the previously approved residence as claimed
by the appellant team.
Misty Nakamura, representing the applicant stated that appellant’s goal is to delay the
project.
Resident Clint Patterson, 24 Georgeff Road, informed the City Council that previously, he
submitted written comment and agreed that the mixed use structure is conjoined with the
residence.
Resident Jim Aichele, 14 Crest Road West, expressed concern that resident Patterson was
biased on the matter as the appellant’s possible real estate agent.
Appellant Lawyer Hall stated previously that the Nakamuras have disregarded City laws
and standards, and received a stop work order for their actions.
Appellant Architect DiBiasi expressed his concern that the proposed project has a higher
roofline obstructing the view of the appellant.
Misty Nakamura stated that the new proposed project will have the same roofline and will
not obstruct the appellant’s view.
Councilmember Pieper requested City Attorney Jenkins to provide clarification on the
appropriate discussions for this item.
City Attorney Jenkins clarified that the proposed resolution only pertained to the mixed-
use structure.
Discussions ensued among Councilmembers.
20
Minutes 5
City Council Regular Meeting
June 14, 2021
MOTION:Councilmember Pieper motioned to deny the appeal of the Planning
Commission’s decision and to adopt the resolution in the agenda packet, and
Councilmember Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, and Mirsch.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: Wilson.
8.OLD BUSINESS
8A RECEIVE AN UPDATE REGARDING A PENINSULA CITIES JOINT
LETTER EXPRESSING CONCERNS REGARDING SPECIAL
DIRECTIVE POLICIES IMPACTING PUBLIC SAFETY AND PROVIDE
DIRECTION TO STAFF.
Mayor Dieringer informed the group of her conflict of interest on this item and delegated
Councilmember Pieper to lead the discussion. Mayor Dieringerrecused herself at 8:39 PM
by turning off her Zoom Camera.
Councilmember Wilson turned Zoom camera on at 8:39 PM.
City Clerk Sandoval informed the City Council that the City of Rolling Hills Estates might
not participate in the joint letter.
Resident Visco stated that the City Council should not sign letter if all four cities do not
participate.
Discussion ensued between Councilmembers.
Councilmember Pieper directed staff to bring the item back only if all four cities agree to
participate in the joint letter.
Mayor Dieringer turned on Zoom camera at 8:46 PM.
8B REVIEW OVERALL PROJECT COST ESTIMATES AT 65% DESIGN
PROGRESS FOR TWO LAYOUT OPTIONS FOR THE CITY HALL ADA
IMPROVEMENTS PROJECT AND PROVIDE DIRECTION TO STAFF.
MOTION:Councilmember Pieper motioned to reschedule the item to the next meeting
and Councilmember Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
21
Minutes 6
City Council Regular Meeting
June 14, 2021
8C CONSIDER AND APPROVE A PROPOSAL FROM PACIFIC
ARCHITECTURE AND ENGINEERING FOR THE DESIGN OF THE
EMERGENCY POWER SOLUTION TO REPLACE THE NON-WORKING
EMERGENCY STANDBY GENERATOR.
City Manager Elaine Jeng presented the proposal from Pacific Architecture and
Engineering.
Discussion ensued between staff and Councilmembers.
Resident Visco asked for clarification on the pricing for a 5KW battery in the assessment
study, and asked if Tesla products were considered.
MOTION:Councilmember Pieper motioned to approve the proposal and
Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN: COUNCILMEMBERS: None.
9.OLD BUSINESS
City Manager requested the Mayor to take item 9B out of order in recognition of the Palos
Verdes Land Conservancy Representatives waiting to present on their proposal.
9B CONSIDER AND APPROVE PROPOSAL FROM THE PALOS VERDES
PENINSULA LAND CONSERVANCY FOR ADDITIONAL FUEL LOAD
REDUCTION IN THE NATURE PRESERVE IN THE AREAS ADJACENT
TO THE CITY BORDER.
Senior Management Analyst Ashford Ball presented a summary of the proposal and current
projects previously commissioned by the City.
Palos Verdes Peninsula Land Conservancy (PVPLC) Conservation Director Cris Sarabia
presented fuel abatement progress and the upcoming work in the Preserve.
Councilmember Pieper noted that he wants to see that the resources for on-going
maintenance are reduced or stabilized going forward.
Discussion ensued among Councilmembers, City Manager, and Conservation Director
Sarabia.
Resident Visco expressed that he has not seen all areas of Phase 1 mowed. He expressed
that Rancho Palo Verdes should provide funds for fuel abatement.
Conservation Director Sarabia responded that Phase I areas have been mowed.
22
Minutes 7
City Council Regular Meeting
June 14, 2021
Resident Aichele requested information regarding the Portuguese Canyon Creek.
Cris Sarabia responded that the creek is seasonal and only flows during a rain event.
Mayor Dieringer noted that since the City has already committed $84,000 city funds for
fuel mitigation in the conservancy, the City should authorize only $26,000 of the $87,000
being proposed by the conservancy for additional fuel mitigation. She noted that the
additional $61,000 was for acacia removal that did not border our city and this money could
be used for fuel mitigation projects within our city.
MOTION:Councilmember Pieper motion to approve Phase III as presented and
Councilmember Wilson seconded the motion.
AYES:COUNCILMEMBERS: Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: Mayor Dieringer.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None
9A RECEIVE AND FILE A REPORT ON THE FIRE FUEL COMMITTEE
MEETING HELD ON JUNE 2, 2021; AND APPROVE THE FIRE FUEL
COMMITTEE’S RECOMMENDATION TO FUND AN ANNUAL CANYON
MANAGEMENT PROGRAM.
City Manager Jeng summarized the June 2, 2021 Fire Fuel Committee meeting.
Councilmember Mirsch provided additional information on recommendations and raised
the issue regarding reliance on voluntary efforts to mitigate fuel or use of enforcement of
the dead vegetation ordinance.
Resident Melissa McNabb, 11 Quail Ridge Road, stated that if residents do not provide
consent for the abatement work, and the City simply decides to move to another project
area, there will be no accomplishments. She also suggested having the City provide
property owners with mitigation measures.
Resident Visco expressed concerns regarding voluntary compliance vs. mandatory
compliance, and expressed interest in having the Los Angeles County Fire Department
provide guidance identifying areas of concern.
Discussion ensued among Councilmembers.
Councilmember Pieper requested that the Fire Fuel Committee further develop their
recommendations.
MOTION:Councilmember Pieper motioned to receive and file the report on the Fire
Fuel Committee meeting and Councilmember Mirsch seconded the motion.
23
Minutes 8
City Council Regular Meeting
June 14, 2021
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
9C ACCEPT SMALL CITIES ALLOCATION FROM THE AMERICAN
RESCURE PLAN ACT (ARPA).
City Manager Jeng presented the item and the proposed plan of action.
MOTION:Councilmember Pieper motioned to accept $441,363 and Councilmember
Wilson seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
9D APPROVE RESOLUTION 1280 AUTHORIZING THE EXCHANGE OF
PROPOSITION A FUNDS WITH THE CITY OF BEVERLY HILLS FOR
GENERAL FUNDS; AND AUTHORIZE THE CITY MANAGER TO
EXECUTE THE FUND EXCHANGE AGREEMENT.
MOTION:Councilmember Wilson motioned to approve Resolution No. 1280
authorizing exchange of Prop A Fund with City of Beverly Hills, and Councilmember
Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
9E CONSIDER AND APPROVE RESOLUTION NO. 1278 UPDATING THE
FEE SCHEDULE AND REPEALING RESOLUTION 1260.
Planning and Community Services Director Elguira presented the report regarding the fee
schedule and repealing resolution.
Discussion ensued between Councilmembers and City Manager Jeng.
Mayor Dieringer asked if a resolution is needed to assess the fees on the property tax.
City Attorney Jenkins said that he needed to confirm if the fee can be collected via the
property tax roll, or if more appropriately pursued through small claims court for
delinquencies.
24
Minutes 9
City Council Regular Meeting
June 14, 2021
MOTION:Councilmember Mirsch motioned to approve Resolution No. 1278 and
repeal Resolution No. 1260, and Councilmember Pieper seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
10.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE
REPORTS
10A REPORT ON REGIONAL PUBLIC SAFETY AND REGIONAL
CONTRACT LAW COMMITTEES MEETINGS HELD ON MAY 12, 2021.
Mayor Dieringer presented summary of the Regional Public Safety and Regional Contract
Law Committee meetings held on May 13, 2021 and reported on the upcoming logo
changes to the Lomita Sheriff cars.
11.MATTERS FROM STAFF
11A RECEIVE AND FILE LOS ANGELES REGIONAL WATER QUALITY
CONTROL BOARD’S RESPONSE TO THE CITY’S REQUEST TO
REDUCE THE MONITORING FREQUENCY TO MEET THE MACHADO
LAKE TRASH TMDL.
MOTION:Councilmember Pieper motioned to receive and file and Councilmember
Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
11B CALRECYCLE’S AB 939 2016-2019 JURISDICTION REVIEW UPDATE.
MOTION:Councilmember Pieper motioned to receive and file and Councilmember
Mirsch seconded the motion.
AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black.
ABSTAIN:COUNCILMEMBERS: None.
11C CITY MANAGER ADDRESSED RESIDENT STEVE WHEELER’S
REQUET FOR UNDERGROUNDING REIMBURSEMENT TO BE
AGENDIZED IN NEXT CITY COUNCIL MEETING.
25
Minutes 10
City Council Regular Meeting
June 14, 2021
Councilmember Pieper requested clarification, as there is already a fee policy which should
be used for this purpose, and recommended no need to agendize this item.
City Manager provided summary of resident’s project, and request.
12.CLOSED SESSION
None.
13.ADJOURNMENT
Hearing no further business before the City Council, the meeting was adjourned at 11:21
PM.
Next regular meeting: Monday, June 28, 2021 at 7:00 p.m. via City's website's link at:
https://www.rolling-hills.org/government/agenda/index.php
Zoom access:
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmT
9 or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609
Respectfully submitted,
____________________________________
Janely Sandoval
City Clerk
Approved,
______________________________________
Bea Dieringer
Mayor
26
Agenda Item No.: 5.A
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENTS OF BILLS.
DATE:June 28, 2021
BACKGROUND:
NONE.
DISCUSSION:
NONE.
FISCAL IMPACT:
NONE.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Payment of Bills.pdf
27
28
Agenda Item No.: 5.B
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY
2021.
DATE:June 28, 2021
BACKGROUND:
NONE.
DISCUSSION:
NONE.
FISCAL IMPACT:
NONE.
RECOMMENDATION:
NONE.
ATTACHMENTS:
Rolling Hills YTD MAY Tonnage Report.pdf
29
Franchise?Y
Mth/Yr Overall Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
Jan-21 Trash 235.42 36.03 199.39 15.30%
Greenwaste 49.43 49.43 - 100.00%
Jan-21 Total 284.85 85.46 199.39 30.00%
Feb-21 Trash 206.11 18.38 187.73 8.92%
Greenwaste 62.07 62.07 - 100.00%
Feb-21 Total 268.18 80.45 187.73 30.00%
Mar-21 Trash 231.10 7.19 223.91 3.11%
Recycle 3.64 0.91 2.73 24.95%
Greenwaste 89.04 89.04 - 100.00%
Mar-21 Total 323.78 97.14 226.64 30.00%
Apr-21 Trash 239.29 34.90 204.39 14.58%
Greenwaste 52.70 52.70 - 100.00%
Apr-21 Total 291.99 87.60 204.39 30.00%
May-21 Trash 147.58 - 147.58 0.00%
Greenwaste 125.97 125.97 - 100.00%
May-21 Total 273.55 125.97 147.58 46.05%
Grand Total 1,442.35 476.62 965.73 33.04%
0.00
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2021
Contract Requires 30% Household -
Page 1 of 2
30
Agenda Item No.: 5.C
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ALAN PALERMO, PROJECT MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE SECOND AMENDMENT FOR DESIGN OF THE
EMERGENCY POWER SOLUTION (EMERGENCY STANDBY
GENERATOR) FOR PACIFIC ARCHITECTURE AND ENGINEERING.
DATE:June 28, 2021
BACKGROUND:
The current emergency standby generator is outdated and no longer functioning properly. After
multiple attempts of repair, it was proposed to the City Council on October 26, 2020 that a new
emergency standby generator be purchased. City Council approved an amended agreement for Pacific
Architecture and Engineering Inc. to assess the existing standby generator for the City Hall campus, and
such drafted agreement was reviewed. Upon multiple conversations with Pacific Architecture and
Engineering Inc., the final report of their findings was provide to the City Council on May 10, 2021.
The report presented on May 10, 2021 established that the existing 75 kw could be replaced with an
equivalent sized system and that the existing structure housing the generator would need to be removed,
replaced, or repaired for repurposing, as the current structure does not comply with current code
requirements. The report also provided 3 Options for City Council to consider. Option 1b: Proposes a
new 75 kW Diesel Generator and possible new electrical components at an estimated total cost of
$150,000. This option would place new generator outside and would comply with all current codes, and
would require permitting through AQMD. The existing structure could be demolished or repurposed.
Cost of removing the existing structure or repurposing (storage?) is not included in the cost estimate.
Option 2: Proposes a Solar PV System with backup battery/storage for use in an emergency at an
estimated total cost of $225,000(final cost dependent on the size of the PV system and backup
storage/battery). No AQMD permits are required and the Solar PV system would reduce the amount of
the electric bill for City Hall and the RHCA building.
On May 24, 2021, after City Council discussed their 3 options, they directed staff to: 1) Pursue the Solar
Option to replace the existing Emergency Stand by Generator, and; 2) Consider leasing portable
generator to provide emergency standby power until the Solar option is designed and installed, and; 3)
Verify the portable generator could connect to the existing Automatic Transfer Switch (ATS), and; 4)
31
Remove the existing non-functioning emergency standby generator, and: 5) Repair the water intrusion
problem at the existing generator structure repaired. On June 14, 2021 staff presented a proposal from
Pacific Architecture and Engineering Inc. specific to the Emergency Standby generator with
amendments pertaining to outlined items 1 through 5 and indicating project will not exceed the cost of
$59,000. City Council approved the proposal and directed staff to have City Attorney prepare a
Professional Services Agreement (PSA) to move forward with the project. Since Pacific Architecture
and Engineering Inc. is overseeing the ADA improvements project, such request will be the second
amendment to the proposal originally created for City Hall.
DISCUSSION:
At the June 14, 2021 meeting, the City Council approved the scope of work outlined in the proposal
pertaining go the Emergency Standby Generator, and directed staff to engage Pacific Architecture and
Engineering Inc. for service. The City Attorney prepared a Professional Services Agreement (PSA)
with Pacific Architecture and Engineering Inc. based on the approved proposal.
FISCAL IMPACT:
The design fee is not to exceed $58,897.425, and is recommended to be included in the Fiscal Year
2021-2022 budget.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Second Amendment to PSA - Architectural and Engineering Services-c1 (needs signatures).pdf
32
SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
(“Second Amendment”) is made and entered into this ___ day of June 2021 in the City of
Rolling Hills, County of Los Angeles, State of California, by and between the CITY OF
ROLLING HILLS, a California municipal corporation (hereinafter the “CITY”), and Pacific
Architecture and Engineering, Inc., a California corporation (hereinafter the
“CONSULTANT”).
1. RECITALS:
A. On February 24, 2020, the CITY entered into a Professional Services
Agreement with CONSULTANT (“Agreement”) for architectural and engineering design
services to prepare ADA improvement plans for the CITY; and
B. On February 22, 2021, the CITY and CONSULTANT entered into a First
Amendment to expand the scope of work in the Agreement, clarify the term, and
increase the cost for the CONSULTANT to provide engineering services for the
replacement of the generator at City Hall (the “First Amendment”); and
C. CITY and CONSULTANT now desire to amend the Agreement to expand
the scope of work, and increase the cost so that CONSULTANT may provide
engineering services for (1) the installation of a photo voltaic system per the General
Assessment Report dated April 18, 2019 and (2) needed upgrades to the existing
structure that houses the generator; and
D. CONSULTANT is well qualified by reason of education, training, and
experience to perform such services; and
E. CONSULTANT is willing to render such professional services as
hereinafter defined.
Now, therefore, for and in consideration of the mutual covenants and conditions
herein contained, CITY hereby engages CONSULTANT and CONSULTANT agrees to
perform the services set forth in this Agreement.
1. CITY and CONSULTANT agree to supplement Exhibit A (Scope of Work) that
was attached to the First Amendment with Exhibit A (Scope of Work - Supplemental) that
is attached to this Second Amendment and incorporated herein by reference.
2. Paragraph 3 (COST) of the Agreement is amended to read as follows:
3. COST
The CITY agrees to pay CONSULTANT for the services required by this
Agreement on a Time and Materials basis as set forth in Exhibit A (Supplemental)
in an amount not to exceed $58,897.42, herby increasing the previously approved
33
amount of $40,840.59 to the current amended and increased not to exceed
amount of $99,738.01 This not to exceed amount includes all expenses,
consisting of all incidental blueprinting, photography, travel, attendance at
meetings, and miscellaneous costs, estimated to be accrued during that period. It
also includes any escalation or inflation factors anticipated. Any increase in
Agreement cost or scope of work shall be by express written amendment
approved by the CITY and CONSULTANT.
3. All terms and conditions of the Agreement not amended by this Second
Amendment remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment on
the date and year first above written.
CITY OF ROLLING HILLS PACIFIC ARCHITECTURE AND ENGINEERING,
INC.
CITY MANAGER: PRINCIPAL PROJECT MANAGER
__________________________ __________________________
ELAINE JENG JUN FUJITA HALL
ATTEST:
__________________________
CITY CLERK
APPROVED AS TO FORM:
__________________________
MICHAEL JENKINS
CITY ATTORNEY
34
Exhibit A
Scope of Work (Supplemental)
Scope of Work:
The Scope of Work includes bid documents for the installation of a photo voltaic system
per the Generator Assessment Report dated April 19, 2021. The structure that houses
the current generator also requires upgrade and removal of moat and generator. This
structure also has extensive water intrusion, and the waterproofing requires replacement
and detailing by CONSULTANT. The new solar panels will also require waterproofing
details at penetrations at the connections and penetrations and may require a
replacement roof. The Solar Panel connections shall also require a structural engineer to
calculate the loads and connections. Scope of work includes plans, specifications and
cost estimate.
FEES:
Rolling Hills Solar Panel Installation
DESIGN DEVELOPMENT & COST
ESTIMATE
$ 10,316.48
CONSTRUCTION DOCUMENTS & COST
ESTIMATE $ 34,640.64
PERMITTING $ 3,461.66
CONSTRUCTION ADMINISTRATION $ 9,478.64
Reimbursable $ 1,000.00
GRAND TOTAL $58,897.42
SCOPE OF WORK TASKS:
Generator Structure
The structure housing the generator has failing waterproofing and needs to
be replaced. CONSULTANT will detail the condition to replace the
waterproofing and determine best way to eliminate moat and prepare
Construction Documents.
Roofing
Specification of new roof and waterproofing details for penetrations through roof
membrane for Solar
Photovoltaic System.
Solar
Electrical infrastructure for Solar Photovoltaic System.
Provide Calculations for new solar system inverters and equipment.
Determine with CITY exact configuration of solar panel and prepare layout of location of
solar panels
35
Solar Equipment
Locate and obtain approval from CITY for location of solar equipment
Leave room for future battery back-up.
Fence around Solar Equipment
Solar equipment will need to be fenced as it is high voltage
Temporary Power
Examine if ATS is in use currently, and discuss with CITY further decisions for temporary power via a rented generator.
Solar Panel Structural Load
Calculate structural load of solar panels and detail connection to building
Remove Generator
Include removal of current generator in demo plans.
Cost Estimate
Include cost estimate in each phase.
36
Agenda Item No.: 5.D
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE SECOND AMENDMENT WITH THE PALOS VERDES
PENINSULA LAND CONSERVANCY FOR PHASE III FUEL LOAD
REDUCTION IN THE NATURE PRESERVE IN THE AREAS ADJACENT
TO THE CITY BORDER.
DATE:June 28, 2021
BACKGROUND:
Over the past three years (2019, 2020, and 2021) the City has received services from the Palos Verdes
Peninsula Land Conservancy for the removal of vegetation and fuel load reduction. The Palos Verdes
Peninsula Land Conservancy (Conservancy) is aware of the fire concerns on the Palos Verdes
Peninsula, and have previously provided the City with excellent services. The City has already engaged
in services with the Conservancy on Phase I lasting 3 years ending in 2022, Phase II lasting 3 years and
ending in 2022 and Council recently recently approved the newest proposal during the last City Council
meeting on June 14, 2021 for Phase III.
DISCUSSION:
Phase I - Conducted vegetation mitigation and removal within the Palos Verdes Nature Preserve in a
dedicated open space crossing into territorial boundaries of the City of Rancho Palos Verdes.
Phase II- Outlined for the Conservancy to conduct fire fuel reduction and removal throughout the
northern portion of Portuguese Bend Reserve along the border within the City. This Phase was built to
supplement the work done in Phase I covering 15 acres.
Phase III- This is planned the be the last Phase working on a total of 7.5 acres the area within the
preserve has very steep slopes and must be approached with careful consideration to avoid damaging
native plants.
FISCAL IMPACT:
PHASE I- Fixed sum of $34,200 plus a $12,000 per year payment for services performed in 2020, 2021,
and 2022. Total of $70,200
PHASE II- Fixed sum of $50,000 plus a $28,800 per year payment for services performed in 2020,
2021, and 2022. Total of $136,400
PHASE III- Fixed sum of $87,000. Total of $87,000
GRAND TOTAL- $293,600.00
37
The total cost for this year's mowing services is covered under the adopted FY 2020/21 budget. The
proposed service cost for Phase III is included in the FY 2021/22 budget proposal.
RECOMMENDATION:
Staff is recommending City Council approve the Second amendment with the Palos Verdes Peninsula
Land Conservancy for PHASE III fuel load reduction.
ATTACHMENTS:
Second Amendment to Fire Fuel Abatement- FINAL.DOC
38
Fire Fuel Abatement
Second Amendment to Agreement
- 1 -
CITY OF ROLLING HILLS
SECOND AMENDMENT TO AGREEMENT FOR FIRE FUEL ABATEMENT
THIS SECOND AMENDMENT TO AGREEMENT FOR FIRE FUEL ABATEMENT is
made and entered into as of __________, by and between the CITY OF ROLLING HILLS, a
municipal corporation ("City") and the PALOS VERDES PENINSULA LAND
CONSERVANCY, a California public benefit corporation ("Conservancy").
R E C I T A L S
A.City and Conservancy entered into an Agreement for Fire Fuel Abatement dated
October 21, 2019 whereby Conservancy is obligated to remove the fire fuel on the land under
the City’s control as a fire hazard abatement measure for the direct benefit of Rolling Hills
residents (the “Agreement”).
B.City and Conservancy entered into a First Amendment dated June 8, 2020 in
order to expand the scope of work and increase the cost of additional work and work days for
acacia and non-native shrub/tree removal and mustard mowing services (the “First
Amendment”).
C.City and Conservancy now desire to enter into this Second Amendment to
Agreement for Fire Fuel Abatement to expand the scope of work and add funds for the
expanded scope of work (the “Second Amendment”).
D.Conservancy has represented to City that it has the expertise, experience and
qualifications to perform or cause the performance of the services.
NOW, THEREFORE,in consideration of the foregoing and the covenants and
agreements set forth below, City and Conservancy agree as follows:
1.City and Conservancy agree to amend and supplement the Scope of Services,
Agreement Exhibit A with the Scope of Services (Supplemental) attached to this Second
Amendment as Exhibit A and incorporated herein by reference.
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Fire Fuel Abatement
Second Amendment to Agreement
- 2 -
2.Section 2 “Compensation” of the Agreement is amended to read as follows:
A.City shall pay Conservancy the fixed sum of $87,000 for the services described in
Exhibit A (Supplemental) and rendered in 2021, and $32,800 for mowing services, not to
exceed $98,400, representing the total compensation for all work, labor, equipment, materials
and expenses incurred by Conservancy. Conservancy shall submit an invoice to City upon
completion of the services and the City will make payment within 10 days of the close of the
month in which work was performed.
B. Prevailing Wage. Conservancy or its contractor shall abide be the minimum
prevailing rate of wages as determined by the State of California, Department of Industrial
Relations for each craft, classification, or type of workman employed to carry out provisions of
the Agreement. During the term of this Agreement, Conservancy shall keep on file sufficient
evidence of its employee compensation to enable verification of compliance of Prevailing
Wages as established by State of California, Department of Industrial Relations.
3.All terms and conditions of the Agreement not amended by this Second Amendment
remain in full force and effect.
IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors,
administrators, successors, and assigns do hereby agree to the full performance of the
covenants herein contained and have caused this Second Amendment to be executed by
setting hereunto their names, titles, hands, and seals this ___ day of _______, 2021.
CONSERVANCY:______________________________________________________
______________________________________________________
(Title)
CITY:______________________________________________________________________
Elaine Jeng, City Manager of the City of Rolling Hills
Attested:_____________________________________________________________________
Janley Sandoval, City Clerk of the City of Rolling Hills
Date:_________________
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Fire Fuel Abatement
Second Amendment to Agreement
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EXHIBIT A
SCOPE OF WORK (SUPPLEMENTAL)
Fuel Load Reduction in 2021
The Conservancy is intimately aware of the fire concerns on the Palos Verdes Peninsula,
and continues to discuss measures to reduce fire risk with the four peninsula cities.
Conservancy staff members continue to work with City of Rolling Hills staff to implement
fuel modification work as required by County Department of Agriculture Weights and
Measures as part of landowner responsibilities for fuel modification near adjacent homes as
well as measures above and beyond. Additionally, the Conservancy clears over 90 acres of
weeds in restoration sites within the Palos Verdes Nature Preserve and clears 30+ miles of
trails annually. This weeding approach is very specialized and must be accomplished while
complying with the NCCP/HCP implementation guidelines and respecting the natural
resources on the preserve. We understand that the city desires to continue to prioritize
efforts to reduce fuel load in Preserve areas, and the Conservancy understands that
vegetation exists beyond current fuel mod zones that pose fire threats. Therefore, the
Conservancy is offering technical expertise to aid the City and augment city staff in the
effort to continue reduce fuel load vegetation by targeting the removal of invasive plants
such as Acacia and Mustard and other non-native plants, which in turn improves habitat
for local wildlife, including the federally threatened coastal California gnatcatcher, the
cactus wren, a state species of concern and the federally endangered Palos Verdes Blue
Butterfly.
This proposal outlines the potential areas for this extra 2021 work. The areas identified in
Portuguese Bend Reserve include the areas abutting and leading into Rolling Hills in
Portuguese Canyon. In total, an approximate 7.5 acres are proposed for fuel load
reduction in the Preserve. This work can be completed in less than 4 weeks by
simultaneously r e m o v i n g Acacia and mowing dry brush in order to complete this
work in a timely manner during fire season.
The Conservancy has identified the priority removal of tall Acacia shrubs due to their
combustible nature (Acacia shrub contain an estimated 90% dry plant matter and volatile
resins) and their prevalence throughout the Preserve and border areas. The locations for the
proposed Acacia removal were chosen due to prior fires occurring in those areas, proximity to
homes and risk to the community as well as the ecological benefits of invasive plant removal.
Fire agencies agree that Acacia is a highly flammable plant and that it should be removed
wherever possible. It was included as a high-hazard plant in the L.A. County Fire
Department’s recently published “Ready! Set! Go!” pamphlet. This proposal also includes the
removal of other non-native shrubs and trees like Chinese Pistache, Myoporum and Ash trees.
41
Fire Fuel Abatement
Second Amendment to Agreement
- 4 -
Mustard when dry, continues to be a high fire risk species. The continued expansion of
mowing areas is also included in this proposal.
The Conservancy, as Habitat Managers for the Preserve, has qualified experts on staff with
the experience required to oversee the work to be performed and will assure the correct and
safe removal of the invasive plants using the best techniques at the most efficient cost. The
results of this work will be shared with the City provided at the conclusion of the work
performed.
Where possible and with simpler tasks, volunteers will be deployed to augment the work
volume and control costs. In ongoing maintenance activities, the Conservancy will create
internship and volunteer opportunities for invasive plant management to keep the Acacia
from re-invading the areas and to assist in monitoring activities. In this way, additional
valuable learning opportunities will be made available to local youth.
As projects are completed and conditions are assessed, restoration in these locations may
be appropriate and funding may be pursued, since this proposal does not include
replanting in the Acacia removal sites.
Acacia Removal
Approximately 2 acres
This Acacia removal site is situated in the northern portion of Portuguese Bend Reserve along
the border with the city of Rolling Hills. A fire occurred at this location in 2009 burning
approximately 230 acres. Much of the vegetation was burned, including the non-native Acacia,
which has since begun to grow back from stump sprouting and seed germination.
It is recommended that crews enter the area on foot as possible and remove shrubs with
chainsaws and lighter equipment can be brought in via the Fire Station Trail or Ishibashi
Trail as needed. Trees should be chipped in designated areas and treated to prevent
regrowth. Tree stumps will need to be treated to prohibit any regrowth and the site will be
monitored for seed germination and removal.
The Acacia throughout this area totals approximately 2 acres. This site is known habitat of
the federally threatened coastal California gnatcatcher and the cactus wren, a state species
of concern as well as other species of concern
42
Fire Fuel Abatement
Second Amendment to Agreement
- 5 -
Acacia Removal Site in Red Polygon
Mowing Area
Approximately 5.5 acres
There is a large stand of invasive mustard in north of Portuguese Canyon that is dry and
can be mowed if access is possible. This site is adjacent to historical farmland and were
disked in subsequent years, so the loose soils have provided a disturbance regime which is
particularly favorable to mustard and non-native grasses and weeds. Approximately 5.5
acres of mustard is at this location. Slopes are very steep and high quality coastal sage
scrub habitat is scattered throughout the slope. Careful consideration to not damage native
plants and close oversight will be needed. In response to community concern about the
vast expanse of dry mustard growth at Portuguese Bend Reserve, the Conservancy will
oversee mowing in this area and conduct bird nesting surveys. In addition to the mowing,
5-6 Acacia trees on this southeastern facing slope will be cut and chipped.
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Fire Fuel Abatement
Second Amendment to Agreement
- 6 -
Mowing Area in Blue Polygon
Budget
The budget reflects a typical detailed tree and shrub removal project within the preserve
with minimal disturbance to native habitat and to the surrounding vegetation, following
NCCP/HCP protocols. Careful non-native tree removals proposed in this project, increase
the habitat value for the federally threatened coastal California gnatcatcher and cactus wren,
a state species of concern, as well as other native species while providing public benefit.
These costs reflect the estimated time it would take the contractors to complete the project
using hand tools and machinery to either chip tree material or haul plant material offsite,
stump treat the cut Acacia to prevent regrowth were needed, and oversight and bird
monitoring by Conservancy biologists to assure that best management practices are
implemented (ie. minimization and avoidance measures such as nesting bird surveys are
required by the NCCP/HCP).
These costs are based on best estimates provided by contractors for the Acacia removal and
for mowing as two separate projects. For maximum benefit for fuel load reduction and
habitat, both projects are recommended to be completed concurrently.
Project Acres Budget
Acacia Cutting and Chipping ~2 $61,000
Mowing and removal of 5-6 Acacia ~5.5 $26,000
One-time Project Total ~7.5 $87,000
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Fire Fuel Abatement
Second Amendment to Agreement
- 7 -
45
Agenda Item No.: 5.E
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:AMENDED AGREEMENT WITH JOHN HUNTER AND ASSOCIATES TO
CONTINUE STORMWATER TMDL REPORTING.
DATE:June 28, 2021
BACKGROUND:
On June 7, 2007 the Los Angeles Regional Water quality Control Board adopted an amendment to the
Water Quality Control Plan for the Los Angeles Region (also known as the Basin Plan) incorporating a
Total Maximum Daily Load (TMDL) for trash in Machado Lake. The order became effective on March
6, 2008.
The order specified a numeric target of the Machado Lake Trash TMDL to be zero trash in Machado
Lake within 8 years of the order. The Trash TMDL required jurisdictions to implement practices, which
would lead to meeting that goal. The City selected to meet that goal through a program of minimum
frequency of assessment and collection in conjunction with best management practices (MFAC/BMPs).
The MFAC/BMPs program was required to include an initial minimum frequency of trash assessment
and collection together with non-structural BMPs.
John Hunter and Associates prepared a plan for the City to implement practices and to assess City’s
current BMPs and later was awarded a contract to carry out this plan in 2009. Since then, John Hunter
and Associates has been providing their services to the City, see attached revised scope of work.
In order to continue monitoring the trash in the City and submit a report to the RWQCB, the agreement
with John Hunter must be extended. As described in the attached proposal, the scope of work will cover
the period of July 2021 through June 2024, in a not to exceed amount of $4,472 annually.
DISCUSSION:
John Hunter and Associates' contract amount decreased from $ to $4,472 as a result of the latest
approval from the Regional Board allowing the City to decrease its trash monitoring and reporting
program from twice per year and after a significant rain event to once a year immediately following the
46
first major storm of the year.
FISCAL IMPACT:
The proposed scope of work is $4,472 per year for three years. The proposed cost of service is included
in the FY 2021/22 Budget.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
RH1 Trash TMDL Proposal 2021 revised.pdf
5TH Amendment Time Extension to 06.30.25.pdf
47
1
June 25, 2021
Meredith T. Elguira
City of Rolling Hills
2 Portuguese Bend Rd.
Rolling Hills, CA 90274
Subject: City of Rolling Hills Trash Monitoring and Reporting Plan for the Machado Lake Trash
TMDL (Resolution No. R4-2007-006), and Monitoring and Reporting for the Santa Monica
Bay Marine Debris TMDL
Dear Meredith T. Elguira:
John L. Hunter and Associates (JLHA) welcome the opportunity to continue offering our professional
NPDES services to the City of Rolling Hills.
Scope of Work
On March 6, 2008, the Machado Lake Trash Total Maximum Daily Load (TMDL), Resolution No. R4 -2007-
006, became effective regulating trash discharge in the Machado Lake watershed. To fulfill the
requirements of this TMDL, the City of Rolling Hills implemented a Trash Monitoring and Reporting Plan
(TMRP), including a Minimum Frequency Assessment and Collection (MFAC) Program that consisted of
quarterly canyon monitoring for the first two years, and immediately following the first major storm event
of the year.
On March 5, 2012, the Regional Board responded to the City’s presentation of monitoring data and request
to be removed from the monitoring requirements of the Machado Lake Trash TMDL and Santa Monica Bay
Marine Debris TMDL with a letter stating that the City of Rolling Hills remains a responsible party in the
TMDLs, and therefore must continue monitoring in order to demonstrate compliance. On June 8, 2021,
the Regional Board approved a decrease in the frequency of monitoring from twice a year and immediately
following the first major storm event of the year to once a year immediately following the first major storm
event of the year. The City is also still required to submit annual TMDL reports. Since the City has not
received permission to cease trash monitoring, John L. Hunter and Associates (JLHA) proposes the City
continue to implement the revised monitoring plan and submit annual reports to the Regional Board.
The timeframe of this proposal is three years. We can extend the services provided for additional years
upon written agreement by the City and JLHA.
Included on the following page is a summary of the estimated costs and a Standard Rate Schedule.
If you have any questions you can reach me at jhunter@jlha.net or 310.344.8650.
Sincerely,
John Hunter, P.E.
48
2
Standard Rate Schedule
Principal $195 / hour
Director $175 / hour
Program Manager $175 / hour
Staff Engineer $175 / hour
Project Manager $165 / hour
Assistant Project Manager $155 / hour
Project Engineer $155 / hour
Compliance Specialist II $125 / hour
Project Analyst II $125 / hour
Industrial/commercial facility inspection $125 / unit
Compliance Specialist I $115 / hour
Project Analyst I $115 / hour
Administrative Assistant, Laborer (OSHA 40hr certified) $75 / hour
State Certified Laboratory Analysis Cost + 5%
Legal Consultation, Court Appearances/Document review, etc. $250 / hour
Subcontracted equipment Cost + 5%
Fee Schedule effective as of January 1, 2021
JLHA does not add charges for overhead items such as administrative copying or mileage in and around the city.
Estimated Costs
This project will be on a time and materials basis. JLHA will provide consultant services not to exceed the
budgetary amount without the City’s prior authorization.
Not-to-Exceed Cost Estimate
Task
Staff* hours Total costs PM ($165) aPM ($155) PA ($115) L ($75) Total hours 2021-22 2022-23 2023-24
Task 1: One (2) Trash Survey Event after first major storm event 10 8 18 $2,150 $2,150 $2,150
Task 2: Data Compilation and Annual Reporting 3 11 14 $1,722 $1,722 $1,722
Contingency Fee (approx. 10%) Lump Sum Estimate $600 $600 $600
Total $4,472 $4,472 $4,472
Grand Total for 3 years: $13,416
* AA: Administrative Assistant; aPM: Assistant Project Manager, PM: Project Manager, L: Laborer
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2020-4th Amendment John Hunter PSA
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5TH AMENDMENT
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this ___ day of July 2021 at City of
Rolling Hills, County of Los Angeles, State of California, by and between the CITY OF
ROLLING HILLS, hereinafter called the (“CITY”) and John L. Hunter and Associates
hereinafter called the (“CONSULTANT”).
1. R E C I T A L S
A. The City desires to retain CONSULTANT to collect, monitor and report on
trash collected at the designated canyons discharge locations to Machado Lake and
monitor the Santa Monica Bay Marine Trash TMDL as identified and required by the City’s
Monitoring and Reporting Plan, and prepare and submit annually the Non-Stormwater
Canyon Source Investigation Report to the Los Angeles Regional Water Quality Control
Board, (RWQCB).
B. CONSULTANT is well qualified by reason of education and experience to
perform such services; and
C. CONSULTANT is willing to render such professional services as hereinafter
defined.
NOW, THEREFORE, in consideration of the mutual covenants and conditions
herein contained, CITY hereby engages CONSULTANT and CONSULTANT agree to
perform the services set forth in this Agreement.
2. SCOPE OF WORK. Consultant shall perform all work necessary to
complete in a manner satisfactory to CITY the services set forth in the scope of work in
Not-to-Exceed Cost Estimate Task Table attached.
3. COST. The CITY agrees to pay CONSULTANT for all the work or any part
of the work performed under the Agreement at the rates and in the manner established
in the attached Standard Rate Schedule attached.
A. Compensation. Total expenditure made under this Agreement shall
not exceed $4,4722 annually for the period of this agreement, not to exceed the sum
of $13,416 for three-year term. This fee includes all expenses, consisting of all incidental
blueprinting, photography, travel, attendance at meetings and miscellaneous costs,
estimated to be accrued during that period. It also includes any escalation or inflation
factors anticipated.
Any increase in the compensation or scope of work shall be by express
written amendment approved by the City Manager and CONSULTANT.
4. METHOD OF PAYMENT. CONSULTANT shall be reimbursed monthly in
arrears based upon the hourly services provided. CONSULANT shall submit invoices in
duplicate addressed to the CITY, c/o Planning Department, 2 Portuguese Bend Road,
Rolling Hills, CA 90274 or email them to designated project manager.
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2020-4th Amendment John Hunter PSA
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5. SUBCONTRACTING
CONSULTANT shall not be permitted to subcontract any portion of this contract
without the express written consent of the CITY.
6. COMMENCEMENT OF WORK
CONSULTANT shall commence work under this agreement upon execution of this
agreement.
7. ACCOUNTING RECORDS
CONSULTANT must maintain accounting records and other evidence pertaining
to costs incurred which records and documents shall be kept available at the
CONSULTANT’s California office during the contract period and thereafter for five years
from the date of final payment.
8. OWNERSHIP OF DATA
All data, maps, photographs, and other material collected or prepared under the
contract shall become the property of the CITY.
9. TERM OF CONTRACT
This contract shall be valid for three years from execution of this Agreement. The
CITY MANAGER, or her designee, may extend this contract for an additional year. Such
extension shall be in writing by the CITY MANAGER and the CONSULTANT.
10. TERMINATION
This contract may be terminated at any time for breach and the CITY may
terminate unilaterally and without cause upon seven (7) days written notice to the
CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the
date of termination may be claimed for reimbursement.
11. ASSIGNABILITY
CONSULTANT shall not assign or transfer interest in this contract without the prior
written consent of the CITY.
12. AMENDMENT
It is mutually understood and agreed that no alteration or variation of the terms of
this contract, or any subcontract requiring the approval of the CITY, shall be valid unless
made in writing, signed by the parties hereto, and approved by all necessary parties.
13. NON-SOLICITATION CLAUSE
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2020-4th Amendment John Hunter PSA
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The CONSULTANT warrants that he or she has not employed or retained any
company or persons, other than a bona fide employee working solely for the
CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this contract. For
breach or violation of this warranty, the CITY shall have the right to annul this contract
without liability, or, in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
14. INDEMNITY
CONSULTANT agrees to indemnify the CITY, its officers, employees and agents
against, and will hold and save each of them harmless from, any and all actions, claims,
damages to persons or property, penalties, obligations or liabilities that may be asserted
or claimed by any person, firm, entity, corporation, political subdivision or other
organization arising out of the negligent acts or intentional tortuous acts, errors or
omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided
for herein. CONSULTANT will defend any action or actions filed in connection with any
of said claims, damages, penalties, obligations or liabilities and will pay all costs and
expenses, including attorneys’ fees incurred in connection herewith. CONSULTANT will
promptly pay any judgment rendered against CITY, its officers, agents or employees for
any such claims, damages, penalties, obligations or liabilities. In the event CITY, its
officers, agents or employees is made a party to any action or proceeding filed or
prosecuted against CONSULTANT for such damages or other claims arising out of or in
connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees
to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred
by CITY, its officers, agents or employees in such action or proceeding, including but not
limited to reasonable attorney’s fees.
15. INSURANCE
A. Without limiting CONSULTANT’S obligations arising under paragraph 14 -
Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains
policies of insurance required under this section. The insurance shall cover
CONSULTANT, its agents, representatives and employees in connection with the
performance of work under this Agreement, and shall be maintained throughout the term
of this Agreement. Insurance coverage shall be as follows:
i. Automobile Liability Insurance with minimum coverage of $300,000
for property damage, $300,000 for injury to one person/single occurrence, and $300,000
for injury to more than one person/single occurrence.
ii. Public Liability and Property Damage Insurance, insuring CITY its
elected and appointed officers, agents, and employees from claims for damages for
personal injury, including death, as well as from claims for property damage which may
arise from CONSULTANT’S actions under this Agreement, whether or not done by
CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such
insurance shall have a combined single limit of not less than $1,000,000.
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2020-4th Amendment John Hunter PSA
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iii. Worker’s Compensation Insurance for all CONSULTANT’S
employees to the extent required by the State of California.
B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii)
shall not exceed $5,000 per occurrence.
C. Additional Insured. City, its elected and appointed officers, agents, and
employees shall be named as additional insured on policies referred to in subparagraphs
A (i) and (ii).
D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iii)
shall be primary and not excess coverage.
E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution
of this Agreement, satisfactory evidence of the insurance required, issued by an insurer
authorized to do business in California, and an endorsement to each such policy of
insurance evidencing that each carrier is required to give CITY at least 30 days prior
written notice of the cancellation of any policy during the effective period of the
Agreement. All required insurance policies are subject to approval of the City Attorney.
Failure on the part of CONSULTANT to procure or maintain said insurance in full force
and effect shall constitute a material breach of this Agreement or procure or renew such
insurance, and pay any premiums therefore at CONSULTANT’S expense.
16. ENFORCEMENT OF AGREEMENT
In the event that legal action is commenced to enforce or declare the rights created
under this Agreement, the prevailing party shall be entitled to an award of costs and
reasonable attorney’s fees in the amount to be determined by the court.
17. CONFLICTS OF INTEREST
No member of the governing body of the CITY and no other officer, employee, or
agent of the CITY who exercises any functions or responsibilities in connection with the
planning and carrying out of the program, shall have any personal financial interest, direct
or indirect, in this Agreement; and the CONSULTANT further covenants that in the
performance of this Agreement, no person having any such interest shall be employed.
18. INDEPENDENT CONSULTANT
The CONSULTANT is and shall at all times remain as to the CITY a wholly
independent consultant. Neither the CITY nor any of its agents shall have control over
the conduct of the CONSULTANT or any of the CONSULTANT’s employees, except as
herein set forth. The CONSULTANT shall not at any time or in any manner represent
that it or any of its agents or employees are in any manner agents or employees of the
CITY.
19. ENTIRE AGREEMENT OF THE PARTIES
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of CONSULTANT by CITY
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2020-4th Amendment John Hunter PSA
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and contains all the covenants and agreements between the parties with respect such
employment in any manner whatsoever. Each party to this Agreement acknowledges
that no representations, inducements, promises or agreements, orally or otherwise, have
been made by any party, or anyone acting on behalf of any party, which are not embodied
herein, and that no other agreement or amendment hereto shall be effective unless
executed in writing and signed by both CITY and CONSULTANT.
20. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws
of the State of California, and all applicable federal statutes and regulations as amended.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first above written.
CITY OF ROLLING HILLS CONSULTANT
CITY MANAGER: JOHN L. HUNTER AND ASSOCIATES:
______ _____ ________
ELAINE JENG, P.E. JOHN L. HUNTER
DATE:___________ DATE:_____________
ATTEST:
______ _____
CITY CLERK
DATE:___________
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Agenda Item No.: 5.F
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:AMENDED AGREEMENT WITH MCGOWAN CONSULTING TO
CONTINUE TO SUPPORT THE CITY WITH STORMWATER MANDATE
COMPLIANCE.
DATE:June 28, 2021
BACKGROUND:
Kathleen McGowan has consulted for the City since 2003. She has familiarity and understanding of the
City’s unique character and requirements and has been effective in negotiating on the City’s behalf with
Regional Board staff. McGowan Consulting, LLC (McGowan) assists City staff not only in
implementing the permit requirements, but also in coordinating and leveraging efforts being
implemented by other consultants and contractors so that the City’s program and annual reports are
comprehensive.
McGowan provides valuable and needed professional resources and depth for meeting the broad
requirements of the MS4 Permit. Moreover, continuing the contract with McGowan provides other
important advantages. First, McGowan is very familiar with Rolling Hills’ unique characteristics.
Second, McGowan continues to provide for cost sharing and economies of scale, as work products and
time are shared among local clients who have similar characteristics and compliance requirements.
Finally, McGowan is well regarded and recognized as knowledgeable, practical, responsive and
effective in working with the RWQCB and City staff.
McGowan was instrumental in negotiating on the City’s behalf for a modification to the permit
requirements that allows the City to participate with the Peninsula agencies in a Coordinated Integrated
Monitoring Program (CIMP) even though the City Council chose not to participate in the Peninsula
Enhanced Watershed Management Program. This allowed the City to reduce the cost of monitoring by
participating in a joint monitoring effort rather than implementing these requirements individually.
McGowan's latest accomplishment is the approval from the Regional Board to approve the City's
request to decrease its trash monitoring and reporting from three times per year down to once per year,
saving the City up to $6,000 annually.
DISCUSSION:
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McGowan Consulting's current proposal is approximately $29,000 higher than last year's proposal
largely due to the addition of the optional task to revise the EWMP. When the City decides to join the
EWMP, the EWMP will have to be revised to include the City of Rolling Hills. McGowan Consulting
w i l l revise relevant sections of the Peninsula EWMP document to include the City as an 85 th%,
24-h o u r stormw a t e r capture area within the Peninsula EWMP area. This will require revision of
multiple sections, tables and figures throughout this lengthy document. The technical memorandum
prepared by the City’s Sepulveda Canyon monitoring contractor will be added as an appendix to the
Peninsula EWMP for documentation of the City’s 85%, 24-hr runoff retention.
FISCAL IMPACT:
The cost estimate for the proposed scope of work is $99,095 ($23,550 to revise the EWMP), which is
programmed in Fiscal Year 2021/22 Budget. Safe Clean Water Municipal Program Funds will cover
$36,100 of the $99,095.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
RH-MS4-ProposalLetter-FY2122.pdf
RH-SOW-FY2122.pdf
Draft 4th Amendment.pdf
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MCGOWAN CONSULTING, LLC
412 Olive Avenue, #189, Huntington Beach, CA 92648
310-213-4979 Kathleen@McGowan.Consulting
June 10, 2021
Elaine Jeng, City Manager
Meredith Elguira, Planning Director
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
RE: PROPOSAL FOR MS4 PERMIT CONSULTING FY2021-22
Dear Ms. Jeng and Ms. Elguira:
McGowan Consulting is pleased to provide the enclosed scope of services and cost estimate to assist the
City of Rolling Hills (City) in implementing the requirements of the Municipal Stormwater Permit during
fiscal year 2021-2022 (FY2021-22). We specialize in providing customized stormwater quality and
watershed protection consulting services to small municipal clients and have an in-depth understanding
of the City’s particular stormwater quality challenges and constraints.
The City and other municipalities subject to the Municipal Stormwater Permit will face new challenges
in FY2021-22. Two vacant positions on the Los Angeles Regional Water Quality Control Board (Regional
Board) were recently filled by members who appear to have shifted the Regional Board majority
sympathies toward non-governmental environmental organizations’ advocacy for holding municipalities
accountable to implementation schedules for meeting strict numeric limits for pollutants in stormwater
runoff. Additionally, we understand that the recent court decision in the Gardena and Duarte challenges
to the 2012 Municipal Stormwater Permit has resulted in a finding that the Regional Board has significant
discretion in considering economic impacts when issuing Municipal Stormwater Permits. With the
foregoing context, Regional Board staff recently met with the Peninsula municipalities and the City of
Torrance to discuss the development of a Time Schedule Order (TSO) for the Machado Lake T otal
Maximum Daily Loads (TMDLs) for pollutants of concern. Meanwhile, the Regional Board staff anticipate
adoption of a new Regional Municipal Stormwater Permit in July of 2021.
As a result of these developments, we anticipate an increase in intensity of effort to support the City
during FY2021-22 in implementing the Municipal Stormwater Permit. This proposal provides a scope of
services designed to:
• assist the City in continuing to implement its individual requirements under the Municipal
Stormwater Permit
• advise and train City staff to prepare for implementation of the pending Regional Municipal
Stormwater Permit following its adoption;
• update the City’s stormwater code including hydromodification provisions following adoption of
the Regional Muncipal Stormwater Permit
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• assist the City in withdrawing requests for time schedule orders for the Machado Lake TMDLs
and work with City staff and its monitoring contractor to document the basis for alternative
compliance with TMDLs as well as advise Regional Board staff of the City’s intent;
• support decision making and review of data and reports from the Coordinated Integrated
Monitoring Program (CIMP) while transitioning to a new CIMP contractor ;
• jointly plan and implement watershed coordination tasks and develop public outreach content
in cooperation with other Watershed Management Group members ; and
• prepare the City’s first report of expenditures under the Safe, Clean Water Municipal Program
Please do not hesitate to contact me if you have any questions or require additional information or scope
clarification.
Thank you for the opportunity to continue to work with you and your colleagues and to serve the City of
Rolling Hills.
Sincerely,
Kathleen C. McGowan, P.E., Principal
McGowan Consulting, LLC
Attachment:
Scope of Services and Cost Estimate
58
Scope of Services – MS4 Permit Consulting FY2021-22
As authorized by the Federal Clean Water Act and the California Porter -Cologne Act, the Municipal
Separate Storm Sewer System Permit (MS4 Permit) identifies conditions, requirements and programs
that municipalities must implement to protect regional water resources from adverse impacts associated
with pollutants carried in stormwater runoff via the MS4. Although the 4th Term MS4 Permit1 has
expired, the City is obligated to continue to comply with the requirements of that permit, including
commitments made in the Palos Verdes Peninsula Coordinated Integrated Monitoring Program (CIMP),
until the new Regional MS4 Permit becomes effective (estimated to be in September 2021). Permittees
must implement the requirements of the Regional MS4 Permit as of the effective date which is typically
45 days following adoption . Therefore this scope of services assumes that the City will begin
implementing the Regional MS4 Permit in fiscal year year 2021-2022 (FY2021-22). The assumed effort
to assist the City in preparing for and initiating implementation of the Regional MS4 Permit has been
based on the requirements described in the Tentative Regional MS4 Permit issued by Regional Board
staff in August 2020 and does not reflect any major differences that may arise between the Tentative
Regional MS4 Permit and the final adopted Regional MS4 Permit. While the City may submit a notice of
intent (NOI) to join the Palos Verdes Peninsula Enhanced Watershed Management Program (Peninsula
EWMP) during FY2021-22, the City would not be required to implement the provisions of the Peninsula
EWMP until the updated EWMP is approved by the Los Angeles Regional Water Quality Control Board
(Regional Board), which would likely be during FY2022-23.
This scope of services is organized into tasks based on the MS4 Permit program areas.
Task 1 - Program Management, Coordination and Individual Reporting
Task 2 - Public Information and Participation Program
Task 3 - Commercial Facilities Control Program [not applicable to the City]
Task 4 - Planning & Land Development and Construction Programs
Task 5 - Public Agency Activities Program
Task 6 - Illicit Discharge Detection and Elimination Program
Task 7 - Watershed Planning and CIMP and TMDL Implementation
Task 1 Program Management, Coordination and Individual Reporting
The MS4 Permit affects a wide range of municipal activities and requires management and coordination
of pollution prevention and implementation activities across municipal functions and among co-
permittees. Task 1 is focused on stormwater program management and coordination and annual
reporting.
Subtask 1.1 Coordination, Communication and Program Management
This subtask provides for time to support City staff in managing and coordinating stormwater program
planning and implementation throughout the year. This effort includes regular communication via email
1 Order No. R4-2012-0175 as amended by Order WQ 2015-0075, NPDES Permit No. CAS004001 Waste Discharge
Requirements for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles
County, except those Discharges Originating from the City of Long Beach.
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and telephone with City staff, periodic meetings with City staff on the status of work progress and to
obtain direction from City staff as needed, and internal project management.
Subtask 1.2 MS4 Permit Individual Annual Report
The MS4 Permit requires the City to submit an Individual Annual Report to the Regional Board by
December 15th for the preceding reporting period (July 1st-June 30th). This subtask covers McGowan
Consulting’s preparation of the City’s Individual Annual Report based on information in -hand and
information to be provided by City staff covering activities implemented during the reporting year. The
Tentative Regional Permit specifies that Permittees shall continue annual reporting with format and
content similar to the previous permit, therefore a level of effort for this subtask similar to that expended
in FY2020-21 is assumed. Within six (6) weeks following the close of the FY2020-21 reporting year,
McGowan Consulting will provide City staff a list of information needed to complete the annual report.
Information requested may include but is not limited to:
• Budgetary information on stormwater expenditures in each required category for FY2020-21 and
projected budget for FY2021-22;
• Low impact development (LID) project information for private and public development and
redevelopment projects planned or completed within the reporting year provided in the County
of Los Angeles Watershed Reporting Adaptive Management and Planning System (WRAMPS)
spreadsheet format or LID project information form;
• Records from contract Building & Safety storm-water related construction inspection and plan
check review (including SWPPP/ESCP review and approval);
• Public works capital improvement projects related to stormwater; and
• Illicit connection and discharge incident results and records, including enforcement actions
taken.
Given receipt of the requested Individual Annual Report information from City staff as well as monitoring
results from the CIMP and Harbor Toxics TMDL in the necessary electronic formats by October 1st,
McGowan Consulting will prepare a draft Individual Annual Report for City staff review by November 1st.
Following receipt of comments from City staff on the draft report, we will revise and finalize the
Individual Annual Report in the form of electronic PDF files for inclusion and submittal to the Regional
Board with the Watershed Annual Report. A two-week turnaround for City staff review with a
consolidated set of comments, and a single revision of the annual report are assumed. The Individual
Annual Report and its supporting files will be provided in electronic format for the City’s records.
Subtask 1.2 Deliverables:
• Information request for Individual Annual Report
• Draft and final Individual Annual Report and supporting files
Subtask 1.3 Permit-wide Planning and Coordination
This subtask includes time to participate in MS4 Permit Co-Permittee meetings to share information and
address Co-Permittee and Watershed Group challenges cooperatively. An allocation of time is provided
for attendance at six (6) bi-monthly LA Permit Group Meetings. Time is also allocated to participate in
Regional Board meetings and workshops —Regional Board staff anticipates a multi-day permit adoption
hearing throughout July 2021 for the new Regional Permit. This subtask also allocates time to track and
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respond to regulatory actions by the Regional Board and State Water Resources Control Board (State
Board). The work in this subtask such as reviewing and analyzing the final draft Regional MS4 permit,
attending hearings and meetings, and tracking other regulatory actions will be performed in common
for McGowan Consulting clients with similar interests and characteristics, and as such the effort assumed
in this subtask is reduced based on cost-sharing among multiple municipal clients.
Task 2 Public Information and Participation Program
Each Co-Permittee is responsible for developing and implementing a Public Information and
Participation Program (PIPP) that addresses specific MS4 Permit requirements. Each of the required
elements of the PIPP may be met by the City either through a County-wide, watershed group, or
individual program approach.
Subtask 2.1 PIPP Implementation
The City is individually responsible for certain elements of the PIPP that are not appropriate for joint
implementation, such as providing information links on its website to stormwater websites that include
educational materials and opportunities for the public to participate in stormwater pollution prevention
and clean-up activities.
This subtask provides an allocation of effort for McGowan Consulting to work with City staff in updating
the City’s website content and developing metrics for measuring effectiveness of the PIPP objectives
under the Regional MS4 Permit. This subtask also includes an allocation of time to assist City staff in
disseminating information to residents through its website and Blue Newsletter to educate and involve
them in storm water and non-storm water pollution prevention, outdoor water conservation and
sustainable gardening.
It is assumed that the Los Angeles County Department of Public Works will continue to implement the
following efforts on behalf of the Permittees: maintaining the countywide hotline (888-Clean-LA) and
website (888cleanLA.com) for public reporting, broadcasting public service announcem ents and
conducting regional advertising campaigns, maintaining the waterforla.com and safecleanwaterla.org
websites with regional water resouces information and opportunities for the public to engage in water
resources planning, and implementing a County-wide K-12 outreach program. The Peninsula Watershed
Management Group (Peninsula WMG) has committed to joint development of certain other elements of
the PIPP which are addressed in Subtask 2.3. It is assumed that the City’s solid waste franchisee will
continue to disseminate information to residents on proper handling of wastes such as: vehicle waste
fluids, household waste materials, construction waste materials, green waste and animal waste.
Subtask 2.1 Deliverable:
• Memo with recommendations for updating the City’s website content and proposing metrics for
tracking effectiveness of the City’s individual PIPP
Subtask 2.2 Safe Clean Water Municipal Program
The Safe Clean Water (SCW) Program provides dedicated funding to increase local water supply, improve
water quality and protect public health with a key goal of supporting municipalities in meeting MS4
Permit water quality objectives. Note that the cost for several tasks (including the optional task) in this
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scope of services are planned to be covered by these funds as denoted by a “+” in the Budget Table and
as provided in the City’s SCW Annual Plan for FY2021-22. Transparency and public accountability are
integral to the SCW Program.
The City receives its 40% municipal return of the revenues generated by the SCW parcel tax in August
each year and by the preceding April 1 must prepare and submit an annual plan forecasting how the
Municipal Program Funds will be spent on eligible expenditures in the upcoming fiscal year. The City has
a five-year window to expend each traunch of funds it receives and must also submit an annual
Progress/Expenditure Report to the LA County Flood Control District (LACFCD) within six months of the
close of the each fiscal year. The first Progress/Expenditure Report covering the City’s SCW expenditures
through June 2021 will be due in December 2021 and is expected to include the following information:
• A summary of the expenditures and Water Quality, Water Supply, and Community Investment
Benefits realized through the City’s use of SCW Municipal Program Funds;
• The amount of SCW Municipal Program funds expended;
• A description of work accomplished during the reporting period;
• The milestones achieved or deliverables completed during the reporting period;
• The work anticipated to be accomplished during the next reporting period;
• Photo documentation as appropriate;
• A description of the City’s stakeholder -engagement activities during the reporting period,
including documentation as appropriate
The LACFCD will review the City’s Progress/Expenditure Report to make a preliminary determination of
whether and to what extent the City’s expenditures achieved SCW Program Goals, and will then forward
its preliminary determination to the Regional Oversight Committee who will also review the City’s Annual
Program/Expenditure Report and develop recommendations as appropriate for the LA County Board of
Supervisors and the City.
This subtask provides an allocation of effort for McGowan Consulting to prepare the first
Progress/Expenditure Report for the City due in December 2021 covering SCW Municipal expenditures
through June 2021 and to prepare the City’s Annual Plan for FY2022-23 due by April 1, 2022 with
direction, information and review by City staff. The LACFCD staff intend to provide municipalities
guidance in preparing the SCW Progress/Expenditure Report and use of the online reporting tool,
however this guidance and reporting tool access has not yet been provided thus the level of effort for
this subtask is uncertain.
It is assumed that City staff will be responsible for adherence to the SCW Program financial
documentation and audit requirements, compliance with revenue transfer agreement requirements,
operation in accordance with best practices and strict accountability for funds, receipts and
disbursements as delineated in the SCW Municipal Program Transfer Agreement.
Subtask 2.2 Deliverables:
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• Draft and final Progress/Expenditure Report documenting actual expenditures of the City’s SCW
Municipal funds through June 2021.
• Draft and final Annual Plan describing SCW Municipal Program budget and planned expenditures
for FY2022-23 fiscal year
Task 2.3 Develop and Update Joint Outreach Content
The Peninsula WMG, jointly with the Beach Cities WMG, has been developing and posting stormwater
outreach website content via the South Bay Cities Council of Governments (SBCCOG) Environmental
Services Center program pages to meet MS4 Permit requirements. This outreach program has been
managed and facilitated by McGowan Consulting through contracted services with the Environmental
Services Center staff of the South Bay Cities Council of Governments and through contracted services for
graphic design to create content and enhance the messaging and reach of the website content.
During FY2021-22 McGowan Consulting will begin working with the WMGs and SBCCOG to develop
metrics for measuring effectiveness of the the joint outreach program to meet the new objectives
required by the Regional MS4 Permit. Additionally, in FY2021-22 the scope of this subtask is anticipated
to include development of revised webpage content and layout for the existing Environmentally Friendly
Landscaping, Gardening and Pest Control webpages as a result of SBCCOG’s planned change to a new
website platform and layout. We also anticipate the development of new South Bay Rainwater
Harvesting webpage content to accompany the South Bay Homeowner’s Guide to Rainwater Harvesting
which was completed in FY2020-21.
It is assumed that McGowan Consulting’s level of effort and supporting contract services for this subtask
will be similar to that in FY2020-21 and will be offset through combined work for the Beach Cities WMG
including shared contracting costs for graphic desig n and website hosting. An allocation is included in
the cost estimate for the City’s share of contracted costs for website hosting and graphic design to
support this outreach.
Task 4 Planning & Land Development and Development Construction Programs
The Planning and Land Development provisions of the MS4 Permit require the City to ensure that private
development and redevelopment projects provide for permanent measures to reduce storm water
pollutant loads from the development site by conditioning approval of these projects with low impact
development (LID) requirements. The City is also responsible for requiring that its qualifying capital
improvement projects incorporate LID requirements and/or the City’s Green Street Policy as applicable.
Furthermore, the Development Construction provisions of the MS4 Permit require the City to ensure
that development and redevelopment projects including its own capital improvement projects
implement measures to reduce storm water pollutant loads from the developme nt site during
construction.
Subtask 4.1 Planning & Land Development and Construction Programs
Support
Minor revisions to the Rolling Hills Muncipal Code (RHMC) Chapter 8.32, Stormwater Management and
Pollution Control, are anticipated following the issuance of the Regional MS4 Permit to align RHMC with
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changes to MS4 Permit requirements. Additionally, as discussed in Subtask 4.2, the City is contemplating
strengthening the hydromodifications control provisions in RHMC 8.32.095.B.5(b). This subtask includes
time for McGowan Consulting to prepare a draft set of changes to RHMC 8.32 to incorporate proposed
changes to the hydromodification provisions as well as the minor changes to align with the adopted
Regional MS4 Permit. One revision based on consolidated comments received from the Director of
Community Development and City Attorney is assumed.
This subtask also allocates time for conducting a training session for City staff on the Planning & Land
Development and Construction Program requirements following adoption of the Regional MS4 Permit.
For the Development Construction Program, this subtask includes time for McGowan Consulting to track
and review reporting via the State Board’s online SMARTS system by construction sites disturbing 1 acre
or more within the City.
It is assumed that the City is utilizing contract Building and Safety inspectors trained in MS4 Permit
inspection procedures to carry out inspections of construction sites at frequencies consist ent with MS4
Permit requirements. The small site construction brochure previously developed jointly by the Peninsula
and Beach Cities WMGs is targeted at small construction sites and can be used by contract Building &
Safety staff and City staff to educate and enforce these requirements. Additionally, for construction sites
disturbing 1 acre or greater, it is assumed that the City is utilizing Building and Safety inspectors trained
in the State Board’s Construction General Permit Qualified SWPPP Practitioner Program for stormwater
inspections and plan reviews.
Subtask 4.1 Deliverables:
• Draft and final changes to the City’s stormwater chapter of the municipal code
• Training for City Planning and Management staff on the Regional MS4 Permit Planning and Land
Development provisions
Subtask 4.2 Hydromodification Control Provisions
McGowan Consulting understands that the City intends to strengthen the hydromodification control
provisions in RHMC 8.32.095.B.5(b) applicable to new and redevelopment projects in order to increase
protections for downstream property owners and habitat in natural drainage courses. We previously
prepared a memorandum outlining options for increasing the stringency of these provisions within the
current regulatory framework of the MS4 Permit and the Los Angeles County code 12.84.445
Hydromodification.
This subtask allocates effort for McGowan Consulting to support the City’s consensus-building and
decision-making process for modifying the hydromodification control provisions. Under this subtask,
McGowan Consulting will prepare a slide presentation to assist City staff in presenting and discussing
the options with the City Council and facilitating the formation of a consensus approach.
It is assumed that City staff will conduct follow up meetings and facilitate discussions with the City
Council and Planning Commission as needed to arrive at a final consensus approach to be translated as
appropriate into RHMC 8.32.095.B.5(b) as discussed in Subtask 4.1.
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Subtask 4.2 Deliverable:
• Presentation on hydromodification controls
Task 5 Public Agency Activities Program
The Public Agency Activities program focuses on municipal facilities and activities , requiring
implementation of Best Management Practices (BMPs) to minimize water quality impacts. The City is
responsible for ensuring that municipal facilities and municipal contract service providers incorporate
and implement appropriate BMPs in accordance with the MS4 Permit. This includes municipal solid
waste and landscape maintenance contractors as well as Rolling Hills Community Association staff with
responsibility for the maintenance of City-owned and/or operated facilities.
An interactive training for management staff will be developed and delivered to familiarize staff with the
modified requirements of the Regional MS4 Permit and to plan for implementation of these provisions.
An allocation of time is also included for assisting management staff in implementing the new provisions.
It is assumed that municipal contract service providers whose interactions, jobs, and activities affect
stormwater quality will self-certify that their staff have been provided annual MS4 Permit training, or
participate in the training provided for management staff .
Task 5 Deliverable:
• Interactive training presentation for senior management staff
Task 6 Support for Illicit Discharge Elimination
During FY2021-22 this task provides an allocation of time as needed to support City staff in implementing
the Illicit Discharge Detection and Elimination (IDDE) program to identify the source of reported or
suspected illicit discharges as they may arise, and in taking measures to eliminate confirmed illicit
discharges as needed.
Although the City’s IDDE procedures manual must be updated once per permit term, it is assumed that
such an update will be made during FY2022-23 in the year following adoption of the Regional MS4 Permit
and is excluded from this scope of services. It is assumed that training on the requirements of the IDDE
program will be included in the trainings discussed in Task 5.
Task 7 Watershed Group Planning and CIMP and TMDL Implementation
The Peninsula Coordinated Integrated Monitoring Program (CIMP) is being implemented cooperatively
by the Peninsula WMG through an MOU and contract services administered by the City of Rancho Palos
Verdes. The Peninsula WMG meets monthly to coordinate compliance monitoring, reporting, and
implementation activities for both the Peninsula CIMP and TMDLs. A new CIMP contractor will be
assuming responsibility for monitoring during reporting year 2021-22 while the outgoing CIMP
contractor will retain responsibility for completing the Integrated Monitoring Compliance Report
covering reporting year 2020-21. Additionally, work may begin on updating and adaptively modifying
the CIMP plan.
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The City is also participating in the Harbor Regional Monitoring Coalition MOU to meet its mon itoring
obligations under the Greater Los Angeles and Long Beach Harbors Toxics TMDL. The Harbor Regional
Monitoring Coalition (Harbor RMC) meets quarterly to coordinate TMDL compliance monitoring and
reporting in the harbors.
Task 7.1 Watershed Group Pl anning
This subtask includes representation of the City at twelve (12) Peninsula WMG meetings, including effort
for preparation and meeting attendance with McGowan Consulting time assumed to be distributed
between three (3) Peninusula municipal clients. This subtask also includes effort to review results of
ongoing Harbor Toxics TMDL monitoring activities and to represent the City’s interests at quarterl y
monitoring coordination meetings with McGowan Consulting’s time assumed to be distributed between
two (2) municipal clients.
A level of effort similar to that expended during previous fiscal years is assumed for this subtask.
Task 7.2 Alternative Compliance Approach for TMDLs
Given the historical low impact character of development standards in the City and the new Sepulveda
Canyon monitoring data documenting the retentive capacity of the natural canyons that serve to convey
stormwater, McGowan Consulting understands that the City intends to demonstrate compliance with
TMDLs by documenting through City-specific stormwater flow and water quality monitoring that water
quality targets established in applicable TMDLs are being met by the City. This subtask allocates time for
McGowan Consulting to assist the City in assessing monitoring data, coordinating with Regional Board
staff, and building the case to demonstrate compliance with TMDLs.
First, McGowan Consulting will draft a letter to Regional Board staff stating the City’s intent to withdraw
from the previously submitted joint requests for time schedule orders for the Machado Lake Nutrients
and Pesticides & PCBs TMDLs submitted by the Peninsula WMG. Second, upon adoption of the Regional
MS4 Permit, we will draft a letter to Regional Board staff requesting that the City receive an extension
of time to submit a notice of intent to join the Peninsula Enhanced Watershed Management Program
(EWMP). This request will be based on the justification that an additional year of City-specific water
quality and flow monitoring is necessary to determine whether compliance can be demonstrated by
meeting numeric water quality limitations in the City’s runoff or whether joining the Peninsula EWMP in
order to avail itself of deemed compliance with TMDLs based on retention of runoff from the 85th % 24-
hr rainfall event is the appropriate action for the City. This subtask also provides an allocation of time to
coordinate with the City’s monitoring contractor during the second year of Sepulveda Canyon monitoring
and to review and comment on a technical memorandum to be prepared by the City’s monitoring
contractor evaluating the hydrologic retention capacity of City’s natural canyon syst em.
This subtask also provides an allocation of time for communication with Regional Board staff on the
timing of submittal of the notice of intent and possible revision of the Peninsula EWMP to incorporate
the City. Based on Regional Board staff’s response and/or the results of the second year of monitoring
data, and if directed by City staff, McGowan Consulting will prepare a letter notifying the Regional Board
of the City’s intent to join the Peninsula EWMP (Notice of Intent). This subtask also provides an allocation
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of time for McGowan Consulting to prepare updates for City Council as directed by City staff on these
matters.
Subask 7.2 Deliverables:
• Draft letter to Regional Board withdrawing City’s prior requests for time schedule order s for
Machado Lake Nutrient TMDL and Machado Lake Pesticides & PCBs TMDL
• Draft letter to Regional Board requesting an extension of time to submit a notice of intent to
join the Peninsula EWMP
• Draft letter notifying Regional Board of City’s intent to join the Peninsula EWMP (Notice of
Intent)
Optional Subtask 7.3 Revision of Peninsula EWMP to Include City
Preliminary results from the City’s Sepulveda Canyon monitoring study initiated during FY 2020-21
indicates that this natural canyon drainage system effectively retains at least the 85 th %, 24-hour storm
runoff volume, and, based on the results of the second year of monitoring and the technical
memorandum to be prepared by the City’s monitoring contractor, this retention performance may be
extrapolated to the City as a whole. The MS4 Permit provides deemed compliance with TMDLs if a
Permittee retains all non-stormwater and all stormwater up to and including the volume equivalent to
the 85th percentile, 24-hour event for the drainage area tributary to the applicable receiving water
provided a Permittee is implementing all actions and schedules in an approved EWMP. In order to avail
itself of this deemed compliance approach the City would need to join the Peninsula EWMP, and to do
so the Peninsula EWMP would need to be revised to include the City . This revision would not require
an update to the Reasonable Assurance Analysis (RAA) since 85 th %, 24-hr storm runoff volume capture
areas are excluded from the RAA modeling requirement.
If directed by City staff, i.e., at the City’s option, this subtask allocates effort for McGowan Consulting to
revise relevant sections of the Peninsula EWMP document to include the City as an 85 th %, 24-hour
stormwater capture area within the Peninsula EWMP area. This will require revision of multiple sections,
tables and figures throughout this lengthy document. The techncila memorandum prepared by the City’s
Sepulveda Canyon monitoring contractor will be added as an appendix to the Pe ninsula EWMP for
documentation of the City’s 85%, 24-hr runoff retention. It is assumed that the Peninsula WMG will
provide McGowan Consulting the Microsoft Word® version of the Peninsula EWMP for our use in
peforming this subtask. A draft version of the Peninsula EWMP revised to incorporate the City will be
provided in Microsoft Word® with changes tracked for City staff and Peninsula WMG members’ review.
One round of revisions to incorporate combined comments from City staff and Peninsula WMG members
is assumed.
Subtask 7.3 Deliverables:
• Draft revision of Peninsula EWMP with changes tracked
• Final revision of Peninsula EWMP and with changes tracked
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Cost Estimate
McGowan Consulting will conduct the work effort described in the foregoing Scope of Services for an
amount not to exceed $75,545 for all tasks exclusive of Subtask 7.3, and for an additional cost not to
exceed $23,550 for optional Subtask 7.3 as detailed in the attached Budget Table and Rate Schedule. In
order to provide a measure of flexibility to best meet the needs of the City and given the nature of
regulatory uncertainty at this time, it is understood that reallocation of level of effort between tasks and
subtasks may occur so long as the total contract amount is not exceeded. When possible, consulting time
for attending meetings and performing tasks in common for clients will be distributed between two or
more clients, thereby reducing individual costs to each client. Tasks and subtasks where labor effort has
been reduced due to an assumption of work performed in common for more than one client are
identified with an asterisk (*) in the budget table. Invoices will be submitted based on actual effort
expended in accordance with the Rate Schedule for FY2021-22. Labor rates shown in the Rate Schedule
include automobile mileage, parking fees, and routine printing and copying. Other direct costs
chargeable to the project may include: subcontracted webpage hosting, graphic design, illustration and
translation services; report reproduction and binding; courier services; and other direct project costs not
specifically included in labor rates.
McGowan Consulting will inform City staff of changing requirements and emerging issues as part of
regular communication. It is the nature of regulatory-driven programs to be subject to uncertainty and
unpredictable events such as changes in regulatory requirements with the issuance of the Regional MS4
Permit, new/emerging regulatory issues, enforcement action, or significant addi tional support needed
by City staff that was unanticipated. If such unpredictable event(s) or needs arise, we are prepared to
assist the City and, if necessary and at City staff’s direction, we will submit a request for an authorization
for scope change to provide the City with additional consulting services to meet the need.
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Budget Table
MS4 Permit Consulting Services FY2021-22
Task Description Labor
Hours
Estimated
Cost
1.1 Coordination, Communication and Project Management 52 $ 8,320
1.2 MS4 Permit Individual Annual Report 50 $ 8,000
1.3 Permit-wide Planning and Coordination * 35 $ 5,495
2.1 Public Information & Participation Program Implementation 30 $ 4,530
2.2 Safe Clean Water Municipal Program * + 50 $ 7,950
2.3 Develop and Update Joint Outreach Content * 20 $ 3,020
4.1 Planning & Land Development and Construction Support 54 $ 8,640
4.2 Hydromodification Control Provisions + 30 $ 4,800
5 Public Agency Activities Program 36 $ 5,544
6 Support for Illicit Discharge Elimination 8 $ 1,232
7.1 Watershed Group Planning * 45 $ 7,065
7.2 Alternative Compliance Approach for TMDLs 57 $ 8,949
Other Direct Costs - Includes subcontracted website hosting by SBCCOG and
graphic design and layout for outreach materials * $ 2,000
Total Estimated Costs (excluding optional subtask 7.3) $ 75,545
7.3 (Optional) Revise Peninsula EWMP to Include City + 150 $ 23,550
* estimate assumes cost savings due to work performed in common for more than one client
+ indicates costs to be covered by the SCW Municipal Program Funds
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McGowan Consulting, LLC
Labor Rates
Contract Year 2021-222
Professional/Staff Rates
Principal $168 per hour
Sr. Scientist $139 per hour
Staff Scientist $60 per hour
Expenses
Labor rates include: automobile mileage within greater Los Angeles and Orange
County area, parking, routine printing and copying
Other direct costs chargeable to the project include: graphic layout and
illustration, webpage design and hosting, translation services, report reproduction and
binding, courier services, blueprint services, graphics services, project -specific
publications, and any other direct project costs not included in the labor rates.
2 Labor rates to be adjusted annually based on increases in the Consumer Price Index for the Los Angeles area as calculated
by the U.S. Department of Labor Bureau of Labor Statistics
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65277.00001\34041924.1
FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Fourth Amendment to Professional Services Agreement is entered into by and between the
City of Rolling Hills, a municipal corporation ("City") and McGowan Consulting LLC ("Consultant") upon full,
written execution by both parties.
RECITALS
A. City and Consultant are parties to that Professional Services Agreement dated July 15, 2015 (the
"Agreement") by which City engaged Consultant for environmental consulting services pertaining to the
implementation of the Municipal Separate Storm Sewer System Permit (MS4) and Total Maximum Daily Load
(TMDL) implementation under the requirements of the Federal Clean Water Act.
B. The Agreement has been amended by a First Amendment to the Agreement dated July 26, 2018 (the
“First Amendment”), a Second Amendment to the Agreement dated April 17, 2019 (the “Second Amendment”) and a
Third Amendment to Agreement dated July 29, 2020 (the “Third Amendment”) by which City extended Consultant’s
engagement to perform MS4 permit consulting services.
C. City and Consultant now desire to further amend the Agreement for a fourth time in order to engage
Consultant to perform MS4 permit consulting services for the 2021-2022 fiscal year and to establish compensation
for such services.
NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:
A. Section 1 "SCOPE OF WORK" of the Agreement is amended to read as follows:
CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set
forth in the scope of work attached as Exhibit A, and incorporated herein by this reference, including Optional
Task 7.3 in Part 1 of the scope of work.
B. Section 3 “COST” of the Agreement is amended to read as follows:
The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this
Agreement at the rates and in the manner established in the Budget Table in the attached Exhibit A.
Total expenditures under this Fourth Amendment shall not exceed the sum of $99,095.00 (inclusive of
Subtask 7.3) for FY 2021-22. This fee includes automobile mileage, parking fees, routine printing and
copying, photography, travel, attendance at meetings and routine miscellaneous costs incurred during
the term. No increase in fees will be allowed during the life of this Fourth Amendment.
Any increase in contract amount or scope shall be by express written amendment approved by the City
Manager and CONSULTANT.
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65277.00001\34041924.1
Except as above modified, in all other respects the Agreement as previously amended is hereby affirmed and in
full force and effect.
ATTEST CITY OF ROLLING HILLS
__________________________________ ___________________________________
Janely Sandoval, City Clerk Date ELAINE JENG Date
MCGOWAN CONSULTING, LLC
___________________________________
KATHLEEN MCGOWAN Date
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Scope of Services – MS4 Permit Consulting FY2021-22
As authorized by the Federal Clean Water Act and the California Porter -Cologne Act, the Municipal
Separate Storm Sewer System Permit (MS4 Permit) identifies conditions, requirements and programs
that municipalities must implement to protect regional water resources from adverse impacts associated
with pollutants carried in stormwater runoff via the MS4. Although the 4th Term MS4 Permit1 has
expired, the City is obligated to continue to comply with the requirements of that permit, including
commitments made in the Palos Verdes Peninsula Coordinated Integrated Monitoring Program (CIMP),
until the new Regional MS4 Permit becomes effective (estimated to be in September 2021). Permittees
must implement the requirements of the Regional MS4 Permit as of the effective date which is typically
45 days following adoption . Therefore this scope of services assumes that the City will begin
implementing the Regional MS4 Permit in fiscal year year 2021-2022 (FY2021-22). The assumed effort
to assist the City in preparing for and initiating implementation of the Regional MS4 Permit has been
based on the requirements described in the Tentative Regional MS4 Permit issued by Regional Board
staff in August 2020 and does not reflect any major differences that may arise between the Tentative
Regional MS4 Permit and the final adopted Regional MS4 Permit. While the City may submit a notice of
intent (NOI) to join the Palos Verdes Peninsula Enhanced Watershed Management Program (Peninsula
EWMP) during FY2021-22, the City would not be required to implement the provisions of the Peninsula
EWMP until the updated EWMP is approved by the Los Angeles Regional Water Quality Control Board
(Regional Board), which would likely be during FY2022-23.
This scope of services is organized into tasks based on the MS4 Permit program areas.
Task 1 - Program Management, Coordination and Individual Reporting
Task 2 - Public Information and Participation Program
Task 3 - Commercial Facilities Control Program [not applicable to the City]
Task 4 - Planning & Land Development and Construction Programs
Task 5 - Public Agency Activities Program
Task 6 - Illicit Discharge Detection and Elimination Program
Task 7 - Watershed Planning and CIMP and TMDL Implementation
Task 1 Program Management, Coordination and Individual Reporting
The MS4 Permit affects a wide range of municipal activities and requires management and coordination
of pollution prevention and implementation activities across municipal functions and among co-
permittees. Task 1 is focused on stormwater program management and coordination and annual
reporting.
Subtask 1.1 Coordination, Communication and Program Management
This subtask provides for time to support City staff in managing and coordinating stormwater program
planning and implementation throughout the year. This effort includes regular communication via email
1 Order No. R4-2012-0175 as amended by Order WQ 2015-0075, NPDES Permit No. CAS004001 Waste Discharge
Requirements for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles
County, except those Discharges Originating from the City of Long Beach.
EXHIBIT A
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and telephone with City staff, periodic meetings with City staff on the status of work progress and to
obtain direction from City staff as needed, and internal project management.
Subtask 1.2 MS4 Permit Individual Annual Report
The MS4 Permit requires the City to submit an Individual Annual Report to the Regional Board by
December 15th for the preceding reporting period (July 1st-June 30th). This subtask covers McGowan
Consulting’s preparation of the City’s Individual Annual Report based on information in -hand and
information to be provided by City staff covering activities implemented during the reporting year. The
Tentative Regional Permit specifies that Permittees shall continue annual reporting with format and
content similar to the previous permit, therefore a level of effort for this subtask similar to that expended
in FY2020-21 is assumed. Within six (6) weeks following the close of the FY2020-21 reporting year,
McGowan Consulting will provide City staff a list of information needed to complete the annual report.
Information requested may include but is not limited to:
• Budgetary information on stormwater expenditures in each required category for FY2020-21 and
projected budget for FY2021-22;
• Low impact development (LID) project information for private and public development and
redevelopment projects planned or completed within the reporting year provided in the County
of Los Angeles Watershed Reporting Adaptive Management and Planning System (WRAMPS)
spreadsheet format or LID project information form;
• Records from contract Building & Safety storm-water related construction inspection and plan
check review (including SWPPP/ESCP review and approval);
• Public works capital improvement projects related to stormwater; and
• Illicit connection and discharge incident results and records, including enforcement actions
taken.
Given receipt of the requested Individual Annual Report information from City staff as well as monitoring
results from the CIMP and Harbor Toxics TMDL in the necessary electronic formats by October 1st,
McGowan Consulting will prepare a draft Individual Annual Report for City staff review by November 1st.
Following receipt of comments from City staff on the draft report, we will revise and finalize the
Individual Annual Report in the form of electronic PDF files for inclusion and submittal to the Regional
Board with the Watershed Annual Report. A two-week turnaround for City staff review with a
consolidated set of comments, and a single revision of the annual report are assumed. The Individual
Annual Report and its supporting files will be provided in electronic format for the City’s records.
Subtask 1.2 Deliverables:
• Information request for Individual Annual Report
• Draft and final Individual Annual Report and supporting files
Subtask 1.3 Permit-wide Planning and Coordination
This subtask includes time to participate in MS4 Permit Co-Permittee meetings to share information and
address Co-Permittee and Watershed Group challenges cooperatively. An allocation of time is provided
for attendance at six (6) bi-monthly LA Permit Group Meetings. Time is also allocated to participate in
Regional Board meetings and workshops —Regional Board staff anticipates a multi-day permit adoption
hearing throughout July 2021 for the new Regional Permit. This subtask also allocates time to track and
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respond to regulatory actions by the Regional Board and State Water Resources Control Board (State
Board). The work in this subtask such as reviewing and analyzing the final draft Regional MS4 permit,
attending hearings and meetings, and tracking other regulatory actions will be performed in common
for McGowan Consulting clients with similar interests and characteristics, and as such the effort assumed
in this subtask is reduced based on cost-sharing among multiple municipal clients.
Task 2 Public Information and Participation Program
Each Co-Permittee is responsible for developing and implementing a Public Information and
Participation Program (PIPP) that addresses specific MS4 Permit requirements. Each of the required
elements of the PIPP may be met by the City either through a County-wide, watershed group, or
individual program approach.
Subtask 2.1 PIPP Implementation
The City is individually responsible for certain elements of the PIPP that are not appropriate for joint
implementation, such as providing information links on its website to stormwater websites that include
educational materials and opportunities for the public to participate in stormwater pollution prevention
and clean-up activities.
This subtask provides an allocation of effort for McGowan Consulting to work with City staff in updating
the City’s website content and developing metrics for measuring effectiveness of the PIPP objectives
under the Regional MS4 Permit. This subtask also includes an allocation of time to assist City staff in
disseminating information to residents through its website and Blue Newsletter to educate and involve
them in storm water and non-storm water pollution prevention, outdoor water conservation and
sustainable gardening.
It is assumed that the Los Angeles County Department of Public Works will continue to implement the
following efforts on behalf of the Permittees: maintaining the countywide hotline (888-Clean-LA) and
website (888cleanLA.com) for public reporting, broadcasting public service announcem ents and
conducting regional advertising campaigns, maintaining the waterforla.com and safecleanwaterla.org
websites with regional water resouces information and opportunities for the public to engage in water
resources planning, and implementing a County-wide K-12 outreach program. The Peninsula Watershed
Management Group (Peninsula WMG) has committed to joint development of certain other elements of
the PIPP which are addressed in Subtask 2.3. It is assumed that the City’s solid waste franchisee will
continue to disseminate information to residents on proper handling of wastes such as: vehicle waste
fluids, household waste materials, construction waste materials, green waste and animal waste.
Subtask 2.1 Deliverable:
• Memo with recommendations for updating the City’s website content and proposing metrics for
tracking effectiveness of the City’s individual PIPP
Subtask 2.2 Safe Clean Water Municipal Program
The Safe Clean Water (SCW) Program provides dedicated funding to increase local water supply, improve
water quality and protect public health with a key goal of supporting municipalities in meeting MS4
Permit water quality objectives. Note that the cost for several tasks (including the optional task) in this
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scope of services are planned to be covered by these funds as denoted by a “+” in the Budget Table and
as provided in the City’s SCW Annual Plan for FY2021-22. Transparency and public accountability are
integral to the SCW Program.
The City receives its 40% municipal return of the revenues generated by the SCW parcel tax in August
each year and by the preceding April 1 must prepare and submit an annual plan forecasting how the
Municipal Program Funds will be spent on eligible expenditures in the upcoming fiscal year. The City has
a five-year window to expend each traunch of funds it receives and must also submit an annual
Progress/Expenditure Report to the LA County Flood Control District (LACFCD) within six months of the
close of the each fiscal year. The first Progress/Expenditure Report covering the City’s SCW expenditures
through June 2021 will be due in December 2021 and is expected to include the following information:
• A summary of the expenditures and Water Quality, Water Supply, and Community Investment
Benefits realized through the City’s use of SCW Municipal Program Funds;
• The amount of SCW Municipal Program funds expended;
• A description of work accomplished during the reporting period;
• The milestones achieved or deliverables completed during the reporting period;
• The work anticipated to be accomplished during the next reporting period;
• Photo documentation as appropriate;
• A description of the City’s stakeholder -engagement activities during the reporting period,
including documentation as appropriate
The LACFCD will review the City’s Progress/Expenditure Report to make a preliminary determination of
whether and to what extent the City’s expenditures achieved SCW Program Goals, and will then forward
its preliminary determination to the Regional Oversight Committee who will also review the City’s Annual
Program/Expenditure Report and develop recommendations as appropriate for the LA County Board of
Supervisors and the City.
This subtask provides an allocation of effort for McGowan Consulting to prepare the first
Progress/Expenditure Report for the City due in December 2021 covering SCW Municipal expenditures
through June 2021 and to prepare the City’s Annual Plan for FY2022-23 due by April 1, 2022 with
direction, information and review by City staff. The LACFCD staff intend to provide municipalities
guidance in preparing the SCW Progress/Expenditure Report and use of the online reporting tool,
however this guidance and reporting tool access has not yet been provided thus the level of effort for
this subtask is uncertain.
It is assumed that City staff will be responsible for adherence to the SCW Program financial
documentation and audit requirements, compliance with revenue transfer agreement requirements,
operation in accordance with best practices and strict accountability for funds, receipts and
disbursements as delineated in the SCW Municipal Program Transfer Agreement.
Subtask 2.2 Deliverables:
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• Draft and final Progress/Expenditure Report documenting actual expenditures of the City’s SCW
Municipal funds through June 2021.
• Draft and final Annual Plan describing SCW Municipal Program budget and planned expenditures
for FY2022-23 fiscal year
Task 2.3 Develop and Update Joint Outreach Content
The Peninsula WMG, jointly with the Beach Cities WMG, has been developing and posting stormwater
outreach website content via the South Bay Cities Council of Governments (SBCCOG) Environmental
Services Center program pages to meet MS4 Permit requirements. This outreach program has been
managed and facilitated by McGowan Consulting through contracted services with the Environmental
Services Center staff of the South Bay Cities Council of Governments and through contracted services for
graphic design to create content and enhance the messaging and reach of the website content.
During FY2021-22 McGowan Consulting will begin working with the WMGs and SBCCOG to develop
metrics for measuring effectiveness of the the joint outreach program to meet the new objectives
required by the Regional MS4 Permit. Additionally, in FY2021-22 the scope of this subtask is anticipated
to include development of revised webpage content and layout for the existing Environmentally Friendly
Landscaping, Gardening and Pest Control webpages as a result of SBCCOG’s planned change to a new
website platform and layout. We also anticipate the development of new South Bay Rainwater
Harvesting webpage content to accompany the South Bay Homeowner’s Guide to Rainwater Harvesting
which was completed in FY2020-21.
It is assumed that McGowan Consulting’s level of effort and supporting contract services for this subtask
will be similar to that in FY2020-21 and will be offset through combined work for the Beach Cities WMG
including shared contracting costs for graphic desig n and website hosting. An allocation is included in
the cost estimate for the City’s share of contracted costs for website hosting and graphic design to
support this outreach.
Task 4 Planning & Land Development and Development Construction Programs
The Planning and Land Development provisions of the MS4 Permit require the City to ensure that private
development and redevelopment projects provide for permanent measures to reduce storm water
pollutant loads from the development site by conditioning approval of these projects with low impact
development (LID) requirements. The City is also responsible for requiring that its qualifying capital
improvement projects incorporate LID requirements and/or the City’s Green Street Policy as applicable.
Furthermore, the Development Construction provisions of the MS4 Permit require the City to ensure
that development and redevelopment projects including its own capital improvement projects
implement measures to reduce storm water pollutant loads from the developme nt site during
construction.
Subtask 4.1 Planning & Land Development and Construction Programs
Support
Minor revisions to the Rolling Hills Muncipal Code (RHMC) Chapter 8.32, Stormwater Management and
Pollution Control, are anticipated following the issuance of the Regional MS4 Permit to align RHMC with
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changes to MS4 Permit requirements. Additionally, as discussed in Subtask 4.2, the City is contemplating
strengthening the hydromodifications control provisions in RHMC 8.32.095.B.5(b). This subtask includes
time for McGowan Consulting to prepare a draft set of changes to RHMC 8.32 to incorporate proposed
changes to the hydromodification provisions as well as the minor changes to align with the adopted
Regional MS4 Permit. One revision based on consolidated comments received from the Director of
Community Development and City Attorney is assumed.
This subtask also allocates time for conducting a training session for City staff on the Planning & Land
Development and Construction Program requirements following adoption of the Regional MS4 Permit.
For the Development Construction Program, this subtask includes time for McGowan Consulting to track
and review reporting via the State Board’s online SMARTS system by construction sites disturbing 1 acre
or more within the City.
It is assumed that the City is utilizing contract Building and Safety inspectors trained in MS4 Permit
inspection procedures to carry out inspections of construction sites at frequencies consist ent with MS4
Permit requirements. The small site construction brochure previously developed jointly by the Peninsula
and Beach Cities WMGs is targeted at small construction sites and can be used by contract Building &
Safety staff and City staff to educate and enforce these requirements. Additionally, for construction sites
disturbing 1 acre or greater, it is assumed that the City is utilizing Building and Safety inspectors trained
in the State Board’s Construction General Permit Qualified SWPPP Practitioner Program for stormwater
inspections and plan reviews.
Subtask 4.1 Deliverables:
• Draft and final changes to the City’s stormwater chapter of the municipal code
• Training for City Planning and Management staff on the Regional MS4 Permit Planning and Land
Development provisions
Subtask 4.2 Hydromodification Control Provisions
McGowan Consulting understands that the City intends to strengthen the hydromodification control
provisions in RHMC 8.32.095.B.5(b) applicable to new and redevelopment projects in order to increase
protections for downstream property owners and habitat in natural drainage courses. We previously
prepared a memorandum outlining options for increasing the stringency of these provisions within the
current regulatory framework of the MS4 Permit and the Los Angeles County code 12.84.445
Hydromodification.
This subtask allocates effort for McGowan Consulting to support the City’s consensus-building and
decision-making process for modifying the hydromodification control provisions. Under this subtask,
McGowan Consulting will prepare a slide presentation to assist City staff in presenting and discussing
the options with the City Council and facilitating the formation of a consensus approach.
It is assumed that City staff will conduct follow up meetings and facilitate discussions with the City
Council and Planning Commission as needed to arrive at a final consensus approach to be translated as
appropriate into RHMC 8.32.095.B.5(b) as discussed in Subtask 4.1.
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Subtask 4.2 Deliverable:
• Presentation on hydromodification controls
Task 5 Public Agency Activities Program
The Public Agency Activities program focuses on municipal facilities and activities , requiring
implementation of Best Management Practices (BMPs) to minimize water quality impacts. The City is
responsible for ensuring that municipal facilities and municipal contract service providers incorporate
and implement appropriate BMPs in accordance with the MS4 Permit. This includes municipal solid
waste and landscape maintenance contractors as well as Rolling Hills Community Association staff with
responsibility for the maintenance of City-owned and/or operated facilities.
An interactive training for management staff will be developed and delivered to familiarize staff with the
modified requirements of the Regional MS4 Permit and to plan for implementation of these provisions.
An allocation of time is also included for assisting management staff in implementing the new provisions.
It is assumed that municipal contract service providers whose interactions, jobs, and activities affect
stormwater quality will self-certify that their staff have been provided annual MS4 Permit training, or
participate in the training provided for management staff .
Task 5 Deliverable:
• Interactive training presentation for senior management staff
Task 6 Support for Illicit Discharge Elimination
During FY2021-22 this task provides an allocation of time as needed to support City staff in implementing
the Illicit Discharge Detection and Elimination (IDDE) program to identify the source of reported or
suspected illicit discharges as they may arise, and in taking measures to eliminate confirmed illicit
discharges as needed.
Although the City’s IDDE procedures manual must be updated once per permit term, it is assumed that
such an update will be made during FY2022-23 in the year following adoption of the Regional MS4 Permit
and is excluded from this scope of services. It is assumed that training on the requirements of the IDDE
program will be included in the trainings discussed in Task 5.
Task 7 Watershed Group Planning and CIMP and TMDL Implementation
The Peninsula Coordinated Integrated Monitoring Program (CIMP) is being implemented cooperatively
by the Peninsula WMG through an MOU and contract services administered by the City of Rancho Palos
Verdes. The Peninsula WMG meets monthly to coordinate compliance monitoring, reporting, and
implementation activities for both the Peninsula CIMP and TMDLs. A new CIMP contractor will be
assuming responsibility for monitoring during reporting year 2021-22 while the outgoing CIMP
contractor will retain responsibility for completing the Integrated Monitoring Compliance Report
covering reporting year 2020-21. Additionally, work may begin on updating and adaptively modifying
the CIMP plan.
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The City is also participating in the Harbor Regional Monitoring Coalition MOU to meet its mon itoring
obligations under the Greater Los Angeles and Long Beach Harbors Toxics TMDL. The Harbor Regional
Monitoring Coalition (Harbor RMC) meets quarterly to coordinate TMDL compliance monitoring and
reporting in the harbors.
Task 7.1 Watershed Group Pl anning
This subtask includes representation of the City at twelve (12) Peninsula WMG meetings, including effort
for preparation and meeting attendance with McGowan Consulting time assumed to be distributed
between three (3) Peninusula municipal clients. This subtask also includes effort to review results of
ongoing Harbor Toxics TMDL monitoring activities and to represent the City’s interests at quarterl y
monitoring coordination meetings with McGowan Consulting’s time assumed to be distributed between
two (2) municipal clients.
A level of effort similar to that expended during previous fiscal years is assumed for this subtask.
Task 7.2 Alternative Compliance Approach for TMDLs
Given the historical low impact character of development standards in the City and the new Sepulveda
Canyon monitoring data documenting the retentive capacity of the natural canyons that serve to convey
stormwater, McGowan Consulting understands that the City intends to demonstrate compliance with
TMDLs by documenting through City-specific stormwater flow and water quality monitoring that water
quality targets established in applicable TMDLs are being met by the City. This subtask allocates time for
McGowan Consulting to assist the City in assessing monitoring data, coordinating with Regional Board
staff, and building the case to demonstrate compliance with TMDLs.
First, McGowan Consulting will draft a letter to Regional Board staff stating the City’s intent to withdraw
from the previously submitted joint requests for time schedule orders for the Machado Lake Nutrients
and Pesticides & PCBs TMDLs submitted by the Peninsula WMG. Second, upon adoption of the Regional
MS4 Permit, we will draft a letter to Regional Board staff requesting that the City receive an extension
of time to submit a notice of intent to join the Peninsula Enhanced Watershed Management Program
(EWMP). This request will be based on the justification that an additional year of City-specific water
quality and flow monitoring is necessary to determine whether compliance can be demonstrated by
meeting numeric water quality limitations in the City’s runoff or whether joining the Peninsula EWMP in
order to avail itself of deemed compliance with TMDLs based on retention of runoff from the 85th % 24-
hr rainfall event is the appropriate action for the City. This subtask also provides an allocation of time to
coordinate with the City’s monitoring contractor during the second year of Sepulveda Canyon monitoring
and to review and comment on a technical memorandum to be prepared by the City’s monitoring
contractor evaluating the hydrologic retention capacity of City’s natural canyon syst em.
This subtask also provides an allocation of time for communication with Regional Board staff on the
timing of submittal of the notice of intent and possible revision of the Peninsula EWMP to incorporate
the City. Based on Regional Board staff’s response and/or the results of the second year of monitoring
data, and if directed by City staff, McGowan Consulting will prepare a letter notifying the Regional Board
of the City’s intent to join the Peninsula EWMP (Notice of Intent). This subtask also provides an allocation
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of time for McGowan Consulting to prepare updates for City Council as directed by City staff on these
matters.
Subask 7.2 Deliverables:
• Draft letter to Regional Board withdrawing City’s prior requests for time schedule order s for
Machado Lake Nutrient TMDL and Machado Lake Pesticides & PCBs TMDL
• Draft letter to Regional Board requesting an extension of time to submit a notice of intent to
join the Peninsula EWMP
• Draft letter notifying Regional Board of City’s intent to join the Peninsula EWMP (Notice of
Intent)
Optional Subtask 7.3 Revision of Peninsula EWMP to Include City
Preliminary results from the City’s Sepulveda Canyon monitoring study initiated during FY 2020-21
indicates that this natural canyon drainage system effectively retains at least the 85 th %, 24-hour storm
runoff volume, and, based on the results of the second year of monitoring and the technical
memorandum to be prepared by the City’s monitoring contractor, this retention performance may be
extrapolated to the City as a whole. The MS4 Permit provides deemed compliance with TMDLs if a
Permittee retains all non-stormwater and all stormwater up to and including the volume equivalent to
the 85th percentile, 24-hour event for the drainage area tributary to the applicable receiving water
provided a Permittee is implementing all actions and schedules in an approved EWMP. In order to avail
itself of this deemed compliance approach the City would need to join the Peninsula EWMP, and to do
so the Peninsula EWMP would need to be revised to include the City . This revision would not require
an update to the Reasonable Assurance Analysis (RAA) since 85 th %, 24-hr storm runoff volume capture
areas are excluded from the RAA modeling requirement.
If directed by City staff, i.e., at the City’s option, this subtask allocates effort for McGowan Consulting to
revise relevant sections of the Peninsula EWMP document to include the City as an 85 th %, 24-hour
stormwater capture area within the Peninsula EWMP area. This will require revision of multiple sections,
tables and figures throughout this lengthy document. The techncila memorandum prepared by the City’s
Sepulveda Canyon monitoring contractor will be added as an appendix to the Pe ninsula EWMP for
documentation of the City’s 85%, 24-hr runoff retention. It is assumed that the Peninsula WMG will
provide McGowan Consulting the Microsoft Word® version of the Peninsula EWMP for our use in
peforming this subtask. A draft version of the Peninsula EWMP revised to incorporate the City will be
provided in Microsoft Word® with changes tracked for City staff and Peninsula WMG members’ review.
One round of revisions to incorporate combined comments from City staff and Peninsula WMG members
is assumed.
Subtask 7.3 Deliverables:
• Draft revision of Peninsula EWMP with changes tracked
• Final revision of Peninsula EWMP and with changes tracked
81
McGowan Consulting, LLC
ROLLING HILLS MS4 PERMIT CONSULTING FY2021-22 Page 10 of 12
Cost Estimate
McGowan Consulting will conduct the work effort described in the foregoing Scope of Services for an
amount not to exceed $75,545 for all tasks exclusive of Subtask 7.3, and for an additional cost not to
exceed $23,550 for optional Subtask 7.3 as detailed in the attached Budget Table and Rate Schedule. In
order to provide a measure of flexibility to best meet the needs of the City and given the nature of
regulatory uncertainty at this time, it is understood that reallocation of level of effort between tasks and
subtasks may occur so long as the total contract amount is not exceeded. When possible, consulting time
for attending meetings and performing tasks in common for clients will be distributed between two or
more clients, thereby reducing individual costs to each client. Tasks and subtasks where labor effort has
been reduced due to an assumption of work performed in common for more than one client are
identified with an asterisk (*) in the budget table. Invoices will be submitted based on actual effort
expended in accordance with the Rate Schedule for FY2021-22. Labor rates shown in the Rate Schedule
include automobile mileage, parking fees, and routine printing and copying. Other direct costs
chargeable to the project may include: subcontracted webpage hosting, graphic design, illustration and
translation services; report reproduction and binding; courier services; and other direct project costs not
specifically included in labor rates.
McGowan Consulting will inform City staff of changing requirements and emerging issues as part of
regular communication. It is the nature of regulatory-driven programs to be subject to uncertainty and
unpredictable events such as changes in regulatory requirements with the issuance of the Regional MS4
Permit, new/emerging regulatory issues, enforcement action, or significant addi tional support needed
by City staff that was unanticipated. If such unpredictable event(s) or needs arise, we are prepared to
assist the City and, if necessary and at City staff’s direction, we will submit a request for an authorization
for scope change to provide the City with additional consulting services to meet the need.
82
McGowan Consulting, LLC
ROLLING HILLS MS4 PERMIT CONSULTING FY2021-22 Page 11 of 12
Budget Table
MS4 Permit Consulting Services FY2021-22
Task Description Labor
Hours
Estimated
Cost
1.1 Coordination, Communication and Project Management 52 $ 8,320
1.2 MS4 Permit Individual Annual Report 50 $ 8,000
1.3 Permit-wide Planning and Coordination * 35 $ 5,495
2.1 Public Information & Participation Program Implementation 30 $ 4,530
2.2 Safe Clean Water Municipal Program * + 50 $ 7,950
2.3 Develop and Update Joint Outreach Content * 20 $ 3,020
4.1 Planning & Land Development and Construction Support 54 $ 8,640
4.2 Hydromodification Control Provisions + 30 $ 4,800
5 Public Agency Activities Program 36 $ 5,544
6 Support for Illicit Discharge Elimination 8 $ 1,232
7.1 Watershed Group Planning * 45 $ 7,065
7.2 Alternative Compliance Approach for TMDLs 57 $ 8,949
Other Direct Costs - Includes subcontracted website hosting by SBCCOG and
graphic design and layout for outreach materials * $ 2,000
Total Estimated Costs (excluding optional subtask 7.3) $ 75,545
7.3 (Optional) Revise Peninsula EWMP to Include City + 150 $ 23,550
* estimate assumes cost savings due to work performed in common for more than one client
+ indicates costs to be covered by the SCW Municipal Program Funds
83
McGowan Consulting, LLC
ROLLING HILLS MS4 PERMIT CONSULTING FY2021-22 Page 12 of 12
McGowan Consulting, LLC
Labor Rates
Contract Year 2021-222
Professional/Staff Rates
Principal $168 per hour
Sr. Scientist $139 per hour
Staff Scientist $60 per hour
Expenses
Labor rates include: automobile mileage within greater Los Angeles and Orange
County area, parking, routine printing and copying
Other direct costs chargeable to the project include: graphic layout and
illustration, webpage design and hosting, translation services, report reproduction and
binding, courier services, blueprint services, graphics services, project -specific
publications, and any other direct project costs not included in the labor rates.
2 Labor rates to be adjusted annually based on increases in the Consumer Price Index for the Los Angeles area as calculated
by the U.S. Department of Labor Bureau of Labor Statistics
84
Agenda Item No.: 5.G
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JANELY SANDOVAL, CITY CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DESIGNATE VOTING DELEGATE AND ALTERNATE VOTING
DELEGATE TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE SEPTEMBER 22-24 TO BE HELD IN SACRAMENTO, CA.
DATE:June 28, 2021
BACKGROUND:
On June 19, 2021, staff received a letter from the California League of Cities requesting the designation
of voting delegates and alternates to participate in the League's 2021 Annual Conference scheduled for
September 22-24 in Sacramento, California. The Annual Business Meeting is scheduled for Friday,
September 24. At this meeting, the League membership considers and takes action on resolutions that
establish League policy. In order to vote at the Annual Business Meeting, the City Council must
designate a voting delegate. Each city may appoint up to two alternate voting delegates, one of whom
may vote in the event that the designated voting delegate is unable to serve in that capacity.
For the virtual annual conference held in October 2020, the City Council designated Mayor Bea
Dieringer as the voting delegate and Councilmember Pat Wilson as the alternate. For the annual
conference held in October 2019, the same members were designated as the voting delegate and
alternate voting delegate.
DISCUSSION:
Mayor Dieringer is currently serving as the City Council liaison to the California League of Cities. It is
recommended that the City Council re-appoint Mayor Dieringer as the designated voting delegate and
Councilmember Patrick Wilson as the alternate voting delegate.
FISCAL IMPACT:
There is no fiscal impact to designate voting delegates. There will be a cost associated with attending
the League's Annual Conference. The proposed budget for Fiscal Year 2021-2022 includes funds for
Councilmembers to attend conferences.
RECOMMENDATION:
Staff recommends that the City Council approve the same voting delegate and alternate voting delegate
as the year prior.
85
ATTACHMENTS:
Voting_Delegate_Packet.pdf
86
1400 K Street, Suite 400, Sacramento, CA 95814-3916 | www.cacities.org | (916) 658-8200
June 16, 2021
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – September 22-24, 2021
Cal Cities 2021 Annual Conference & Expo is scheduled for September 22-24, 2021 in
Sacramento. An important part of the Annual Conference is the Annual Business Meeting (during
General Assembly) on Friday, September 24. At this meeting, Cal Cities membership considers
and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting
delegate. Your city may also appoint up to two alternate voting delegates, one of whom may
vote if the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office
no later than Wednesday, September 15. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please note: Our number one priority will continue to be the health and safety of participants.
We are working closely with the Sacramento Convention Center to ensure that important
protocols and cleaning procedures continue, and if necessary, are strengthened. Attendees can
anticipate updates as the conference approaches.
• Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting
delegate and up to two alternates must be designated by the city council. When
completing the attached Voting Delegate form, please attach either a copy of the council
resolution that reflects the council action taken, or have your city clerk or mayor sign the
form affirming that the names provided are those selected by the city council. Please
note that designating the voting delegate and alternates must be done by city council
action and cannot be accomplished by individual action of the mayor or city manager
alone.
• Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference. They need not register for the entire conference;
they may register for Friday only. Conference registration will open mid-June at
www.cacities.org. In order to cast a vote, at least one voter must be present at the
Business Meeting and in possession of the voting delegate card. Voting delegates and
alternates need to pick up their conference badges before signing in and picking up the
voting delegate card at the Voting Delegate Desk. This will enable them to receive the
special sticker on their name badges that will admit them into the voting area during the
Business Meeting.
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates, but
Council Action Advised by August 31, 2021
87
1400 K Street, Suite 400, Sacramento, CA 95814-3916 | www.cacities.org | (916) 658-8200
only between the voting delegate and alternates. If the voting delegate and alternates
find themselves unable to attend the Business Meeting, they may not transfer the voting
card to another city official.
• Seating Protocol during General Assembly. At the Business Meeting, individuals with
the voting card will sit in a separate area. Admission to this area will be limited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting delegate and alternates wish to sit together, they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Sacramento
Convention Center, will be open at the following times: Wednesday, September 22, 8:00 a.m. –
6:00 p.m.; Thursday, September 23, 7:00 a.m. – 4:00 p.m.; and Friday, September 24, 7:30 a.m.–
11:30 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but
will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo. Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to
the League’s office by Wednesday, September 15. If you have questions, please call Darla
Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
88
1400 K Street, Suite 400, Sacramento, CA 95814-3916 | www.cacities.org | (916) 658-8200
CITY: City of Rolling Hills
2021 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Wednesday, September 15, 2021.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the
Annual Conference Registration Area. Your city council may designate one voting delegate and up
to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be
designated by your city council. Please attach the council resolution as proof of designation. As an alternative,
the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the
council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting.
Admission to this designated area will be limited to individuals (voting delegates and alternates) who are
identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting
Delegate Desk.
1. VOTING DELEGATE
Name: Bea Dieringer
Title: Mayor
3. VOTING DELEGATE - ALTERNATE
Name:
2. VOTING DELEGATE - ALTERNATE
Name: Patrick Wilson
Title: Councilmember Title:
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR
ATTEST: I affirm that the information provided reflects action by the city council to designate the
voting delegate and alternate(s).
Name: _Janely Sandoval__________________ Email __jsandoval@cityofrh.net____________
Mayor or City Clerk___________________________ Date__________ Phone________________
(circle one)(signature)
Please complete and return by Wednesday, September 15, 2021 to:
Darla Yacub, Assistant to the Administrative Services Director
E-mail: dyacub@cacities.org
Phone: (916) 658-8254
89
1400 K Street, Suite 400, Sacramento, CA 95814-3916 | www.cacities.org | (916) 658-8200
Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
(or alternates), and who have picked up their city’s voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting
card and be registered with the Credentials Committee. The voting card may be transferred
freely between the voting delegate and alternates, but may not be transferred to another city
official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
90
Agenda Item No.: 5.H
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JANELY SANDOVAL, CITY CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PROPOSAL FOR THE BLOCK CAPTAIN APPRECIATION EVENT.
DATE:June 28, 2021
BACKGROUND:
Since January 2019, the Block Captains have been meeting six to seven times per year in which the
Block Captains review information pertaining to emergency preparedness followed by at least one zone
meeting with the residents within their zones. In 2019, the Block Captains had a goal of building
adequate relationships with their neighbors to encourage them to provide feedback on the City's
Community Wildfire Protection Plan (CWPP) and encourage them to reduce fire fuel on private
properties. In 2020, the Block Captains transitioned their focus from wildfire mitigation work to focus
on the special needs and the homebound population within their zone to ensure that this population can
get the necessities during the lock downs. They also became a helpful resource for the community on
the intent and purpose of the year and round inspections for the round brush clearance on the roadside
easements that the Fire Department commenced in late 2020. The Block Captains have also served as
advocates for safety measures in the community (i.e., automating Crest Road East gate and fuel
reduction in the canyons). Lastly, throughout the year, the Block Captains distribute educational
information to those residents within their zone to assist with their goals of reducing fire fuel areas, and
have become an integral part of the community and an important resources to community on emergency
preparedness.
DISCUSSION:
Lead Captains suggested hosting an appreciation event to recognize the efforts, dedication and
volunteers hours provided by Block Captains. The event will be open to all volunteers, their family
members and first responders. If approved, the event is scheduled to be held on Saturday, July 24, 2021
at the City Hall campus parking lot from 12 noon to dusk. Sandwiches, fries, and non-alcoholic drinks
from Philly Jay's Steaks (food truck) will be served. Additionally, tables and chairs will be available.
The City received a quote for approximately $2200 for 105 people. Republic Services has agreed to
provide cardboard trash bins to assist with clean-up and trash collection.
FISCAL IMPACT:
The estimated cost of the event is $2,500 with miscellaneous expenses, which is covered under Fiscal
Year 2020-2021 Block Captain's budget.
91
RECOMMENDATION:
Staff recommends that the City Council consider and approve the Block Captain Appreciation event.
ATTACHMENTS:
Proposal from Philly Jay’s Steaks.pdf
92
City of Rolling Hills
7/24/2021 or 7/31/2021
Don’t Be Silly, Try A Real Philly
Classic Philly Cheesesteak
White American, Provolone Cheese, & Grilled Onions
Pepper Cheesesteak Sweet Peppers, Grilled Onions, White
American, Provolone Cheese, Peppercinies & Fresh Basil
Mushroom Cheesteak Hoagie Grilled Onions, White American,
Provolone Cheese, Lettuce, Tomato, Radish & Ranch
All orders include French Fries & JJ Sauce
We can make Vegan, Vegetarian upon request
93
INVOICE
“Don’t be Silly try a Real Philly “Date: 7/24/2021or 7/31/2021
INVOICE # 102
To Elaine Jeng, P.E.
City Manager
City of Rolling Hills
ejeng@cityofrh.net
310 377-1521
Qty Description Unit Price Line Total
105 City of Rolling Hills Catering Event
$18.00 $1,890.00
Main with Side & Dessert Choice of Ice Cream
Sandwiches
Service Fee $150.00
Gratuity 20 %Waived
Sales Tax
Without
Gratuity
$180.00
Total $2,220.00
We accept Credit Cards, Pay Pal, Zelle, Venmo or make Check payable to RealphillyLLC 300 west
Arlight, Monterey Park, Ca 91754 ,213-509-8268 chefjasonm@gmail.com
Thank you for your business!
94
Agenda Item No.: 6.A
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ZONING CASE NO. 21-04: REQUEST FOR: 1) CONDITIONAL USE
PERMITS FOR A PROPOSED SPORTS COURT AND MIXED USE
STRUCTURE; AND 2) REQUEST FOR VARIANCES FOR:
ENCROACHMENT INTO THE REQUIRED SETBACKS FOR THE
SPORTS COURT AND MIXED USE STRUCTURE AND PAD COVERAGE
EXCEEDANCE.
DATE:June 28, 2021
BACKGROUND:
LOCATION AND LOT DESCRIPTION
Zoning and Land Size
The property is zoned RAS-2 and has a net lot area of 191,262 square feet. The lot was developed with
residential, garage, recreation room, observatory, and stable structures, which total 7,575 square feet.
There are three existing building pads on site. The existing residence and garage are located on the
primary building pad (Pad #1), which is 31,905 square feet. The secondary building pad (Pad #2) is
8,145 square feet and is located on a lower elevation behind the existing residence. The third building
pad (Pad #3) is on the lowest existing building pad and is 15,168 square feet. The existing stable, which
is proposed for mixed use conversion and 741 SF addition, and the proposed sports court are both
located on Pad #3.
REQUEST AND PLANNING COMMISSION ACTION
Applicants' Project Scope
Applicants are proposing to add 741 SF to an existing 1,069 square-foot stable and convert it into 785
square-foot office with restroom and 794 square-foot recreation room. The proposed 741 square-foot
addition will be built within the boundaries of the existing roof structure. Additionally, applicants are
proposing a 6,384 sports court that will replace the existing corral. The proposed uses will require
Conditional Use Permit. The proposed addition and sports court also require Variances for
encroachment into the required side yard setback and for exceeding the maximum building pad
coverage.
Applicants' Requests
Variances
95
Applicants are requesting Variances for: encroachment into the side yard setback and exceedance of the
30% maximum building pad coverage.
Conditional Use Permit
Applicants are requesting Conditional Use Permit (CUP) for the proposed sports court and mixed use.
DISCUSSION:
LOCATION AND LOT DESCRIPTION
Zoning and Land Size
The property is zoned RAS-2 and has a net lot area of 191,262 square feet. The lot was developed with
residential, garage, recreation room, observatory, and stable structures, which total 7,575 square feet.
There are three existing building pads on site. The existing residence and garage are located on the
primary building pad (Pad #1), which is 31,905 square feet. The secondary building pad (Pad #2) is
8,145 square feet and is located on a lower elevation behind the existing residence. The third building
pad (Pad #3) is on the lowest existing building pad and is 15,168 square feet. The existing stable, which
is proposed for mixed use conversion and 741 SF addition, and the proposed sports court are both
located on Pad #3.
REQUEST AND PLANNING COMMISSION ACTION
Applicants' Project Scope
Applicants are proposing to add 741 SF to an existing 1,069 square-foot stable and convert it into 785
square-foot office with restroom and 794 square-foot recreation room. The proposed 741 square-foot
addition will be built within the boundaries of the existing roof structure. Additionally, applicants are
proposing a 6,384 sports court that will replace the existing corral. The proposed uses will require
Conditional Use Permit. The proposed addition and sports court also require Variances for
encroachment into the required side yard setback and for exceeding the maximum building pad
coverage.
Applicants' Requests
Variances
Applicants are requesting Variances for: encroachment into the side yard setback and exceedance of the
30% maximum building pad coverage.
Conditional Use Permit
Applicants are requesting Conditional Use Permit (CUP) for the proposed sports court and mixed use.
Planning Commission Review
The Planning Commission visited the subject property on April 20, 2021 and continued the hearing to
the May 18, 2021 evening meeting, which gave the applicant additional time to work with staff to
revise the project. On May 18, 2021, the Planning Commission approved Resolution 2021-05.
The applicant revised the previous proposal and relocated the proposed equestrian on the lowest pad (4th
pad) on site, moved the sports court back 10 feet south of the original location, which allowed
additional landscape screening of the sports court fence and the existing three rail fence. The project
was approved with a unanimous vote.
FISCAL IMPACT:
96
None.
RECOMMENDATION:
Receive and file as presented.
ATTACHMENTS:
2021-05.PC RESOLUTION 15 Upper Blackwater Canyon Signed.pdf
Development_Proposal_Table.15_Upper_Blackwater_Canyon.pdf
2021-0625 15 UBWC City Council Submittal (reduced).pdf
97
98
99
100
101
102
103
104
105
Variance and Conditional Use Permit EXISTING PROPOSED TOTAL
RA-S-2 Zone Setbacks
Front: 50 ft. from front easement line
Side: 35 ft. from side property line
Rear: 50 ft. from rear easement line
SINGLE FAMILY
RESIDENCE, GARAGE,
REC ROOM,
OBSERVATORY,
STABLE, CORRAL
EX. STABLE CONVERSION
TO MIXED USE
(OFFICE/REC ROOM)
AND SPORTS COURT
Net Lot Area SF 191,262
Residence/Garage SF 6,555 6,555
Swimming Pool/Spa SF 1,430 0 1,430
Pool Equipment SF 298 0 298
Observatory SF 342 0 342
Recreation Facility SF 1,935 0 1,935
ADU SF 0 0 0
Cabana SF 0 0 0
Stable/Corral 1,069 741 1,810
Stable minimum: 450 SF (set aside)
Corral minimum: 550 SF (set aside)
450 450
Recreation Court SF 0 6,384 6,384
Attached Covered Porches, Entryway,
Porte Cochere, Breezeways SF 593 0 593
Attached Trellis SF 598 0 598
Detached Structures: Outdoor Kitchen SF
320 SF Patio Cover
76 SF Bath
76 SF Sauna
0 472
Water Features SF 0 0 0
Service Yard SF 0 0 0
Basement Area SF 322 0 322
Grading CY (balanced on site) Unknown 0 0
Total Structure Area SF 13,977 7,575 21,552
% Structural Coverage 7.3% 3.7% 11%
Total Structures SF Excluding: up to 5 legal
and up to 800 SF detached structures that
are not higher than 12 ft (no more than 120
SF per structure per deduction, except for
trellis)
12,139 7,575 19,714
Structural Lot Coverage
(20% maximum) 6.3% 3.9% 11.2%
Total Structural and Flatwork Lot
Coverage (35% maximum)
14.1% 3.9% 18%
Building Pad #1 Coverage
(30%maximum) 31,905 SF
25.9% 0 25.9%
Building Pad #2 Coverage
(30% maximum) 8,145 SF
27.9% 0 27.9%
Building Pad #3 Coverage
(30% maximum) 15,168 SF
10.4% 43.2% 54.2%
Total Disturbed Area SF 60,453 0 60,453
Total Disturbed Area
(40% maximum)
31.6% 0 31.6%
Roadway Access Existing driveway No change No change
106
S67° 08' 09"W 410.29'
N53° 57' 12"W 329.22'
S45° 17' 07"W 149.29'
S10° 17' 50"W 197.59'
Δ=060°12'40"
R=300.00'
L=315.26'T=173.94'
S 40 ° 0 5' 10 "W 3 0.0 0'
N84° 55' 30"W 236.42'
S60° 53' 30"W 122.02'
N48° 22' 45"W 185.90'
N70° 49' 13"W 412.53'
N12° 21' 52"W 217.85'
S06° 01' 01"E 107.21'
ABBREVIATIONS BLKG
BM
BOT
BR
BSMT
B.U.R.
CAB
CARP
CATV
C.B.
CCTV
CEM
CER
CFM
C.I.
CL
CLG
CLO
CLR
CMU
CNTR
COL
CONC
CONN
CONST
CONT
CONTR
CORR
C.T.
CTSK
C.W.
BLOCKING
BEAM
BOTTOM
BEDROOM
BASEMENT
BUILT UP ROOFING
CABINET
CARPET
CABLE TELEVISION
CATCH BASIN
CLOSED CIRCUIT TELEVISION
CEMENT
CERAMIC
CUBIC FEET PER MINUTE
CAST IRON
CENTER LINE
CEILING
CLOSET
CLEAR
CONCRETE MASONRY UNIT
CENTER
COLUMN
CONCRETE
CONNECTION
CONSTRUCTION
CONTINUOUS
CONTRACTOR
CORRIDOR
CERAMIC TILE
COUNTERSUNK
COLD WATER
SLDG
SPEC
SQ
S.S.
SSK
STD
STL
STOR
STRUCT
SUSP
SW
SYM
SYS
T
T.B.
T&G
TBD
TELE
TEMP
TER
THK
THR
T.O.C.
T.O.D.
TOIL
T.O.P.
T.O.S.
T.P.D.
T.S.
T.O.W.
TYP
SIDING
SPECIFICATION
SQUARE
STAINLESS STEEL
SERVICE SINK
STANDARD
STEEL
STORAGE
STRUCTURAL
SUSPENDED
SWITCH
SYMMETRICAL
SYSTEM
TREAD
TOWEL BAR
TONGUE AND GROVE
TO BE DETERMINED
TELECOMMUNICATIONS
TEMPERATURE/TEMPERED
TERRAZZO
THICK
THRESHOLD
TOP OF CURB
TOP OF DRAIL
TOILET
TOP OF PAVEMENT
TOP OF SLAB
TOILET PAPER DISPENSER
TOP OF STEEL
TOP OF WALL
TYPICAL
&
<
@
(E)
#
AB
ABV
A/C
A.C.
ACT
ACOUS
ADJ
ADA
AFF
ALT
ALUM
ANOD
A.P.
APPROX
ARCH
ASPH
AV
BATT
BD
BITUM
BLDG
BLK
AND
ANGLE
AT
CENTERLINE
EXISTING
NUMBER
DIAMETER OR ROUND PERPENDICULAR
ANCHOR BOLT
ABOVE
AIR CONDITIONING
ASPHALT CONCRETE
ACOUSTICAL CEILING TILE
ACOUSTICAL
ADJACENT
AMERICANS WITH DISABILITIES ACT
ABOVE FINISH FLOOR
ALTER OR ALTERNATE
ALUMINUM
ANODIZED
ACCESS PANEL
APPROXIMATE
ARCHITECTURAL
ASPHALT
AUDIO VISUAL
INSULATION BATTING
BOARD
BITUMINOUS
BUILDING
BLOCK
(D)
D
DATA
DBL
DEMO
DET
DIA
DIM
DISP
DN
D.O.
DR
DS
D.S.P.
DW
DWG
DWR
(E)
EA
EJ
ELEC
ELEV
EMER
ENCL
(E)
EA
ELEC
ELEV
EQ
EQUIP
EPO
DEMOLISH
DEEP, DEPTH
DATA COMMUNICATIONS
DOUBLE
DEMOLISH / DEMOLITION
DETAIL
DIAMETER
DIMENSION
DISPENSER
DOWN
DOOR OPENING
DOOR
DOWNSPOUT
DRY STANDPIPE
DISHWASHER
DRAWING
DRAWER
EXISTING
EACH
EXPANSION JOINT
ELECTRICAL
ELEVATION
EMERGENCY
ENCLOSURE
EXISTING
EACH
ELECTRICAL
ELEVATION
EQUAL
EQUIPMENT
EMERGENCY POWER OFF
EDGE OF SLAB
EQUAL
EQUIPMENT
EACH WAY
ELECTRIC WATER COOLER
EXISTING
EXPANSION
EXPOSED
EXTERIOR
FIRE ALARM
FIRE DRAIN
FOUNDATION
FIRE EXTINGUISHER
FIRE EXTINGUISHER CABINET
FINISHED FACE
FINISH GRADE
FIRE HOSE CABINET
FINISH
FLASH
FLOOR
FLUORESCENT
FACE OF CONCRETE
FACE OF FINISH
FACE OF MASON
FACE OF STUD
FIREPROOF
FRAME
FULL SIZE
FOOT, FEET
FOOTING
FURNITURE
E.O.S.
EQ
EQUIP
E.W.
E.W.C.
EXIST
EXP
EXPO
EXT
F.A.
F.D.
FDN
F.E.
FEC
FF
F.G.
F.H.C.
FIN
FLASH
FLR
FLUOR
F.O.C.
F.O.F.
F.O.M.
F.O.S.
FPRF
FR
FS
FT
FTG
FURN
FURRING, FURRED
FUTURE
GAUGE
GALVANIZED
GRAB BAR
GENERAL CONTRACTOR
GROUND FAULT INTERRUPT
GALVANIZED IRON
GLASS, GLAZING
GROUND
GRADE
GYPSUM WALL BOARD
GYPSUM
HIGH
HOSE BIB
HOLLOW CORE
HANDICAPPED
HARDWARE
HARDWOOD
HOLLOW METAL
HORIZONTAL
HOUR
HEIGHT
HEATING, VENTILATION, AND
AIR CONDITIONING
HOT WATER
INSIDE DIAMETER
INCLUDING
INFORMATION
FURR
FUT
GA
GALV
G.B.
GC
GFI
G.I.
GL
GND
GR
GWB
GYP
H
H.B.
H.C.
HCP
HDWR
HDWD
HM
HORIZ
HR
HT
HVAC
H.W.
I.D.
INCL
INFO
INSULATION
INTERIOR
JANITOR
JOIST
JOINT
KITCHEN
LAMINATE
LAVATORY
LINEAL FOOT
LEFT HAND
LIVING ROOM
LIGHT
LOUVER
MATERIAL
MAXIMUM
MACHINE BALL
MEDIUM DENSITY FIBER BOARD
MECHANICAL
MANUFACTURER
MANHOLE
MINIMUM
MIRROR
MISCELLANEOUS
MASONRY OPENING
MOISTURE RESISTANT
MOUNTED
METAL
MULLION
INSUL
INT
JAN
JST
JT
KIT
LAM
LAV
L.F.
L.H.
L.R.
LT
LVR
MATL
MAX
M.B.
MDF
MECH
MFR
MH
MIN
MIR
MISC
M.O.
M.R.
MTD
MTL
MUL
NEW
NOT APPLICABLE
NOT IN CONTRACT
NUMBER
NOMINAL
NO SCALE
NOT TO SCALE
OVER
OVERALL
OBSCURE
ON CENTER
OUTSIDE DIAMETER
OVERFLOW DRAIN
OFFICE
OVERHAND
OVERHEAD
OPENING
OPPOSITE
PLANTER DRAIN
PAINT GRADE
PROPERTY LINE
PLASTIC LAMINATE
PLASTER
PLUMBING
PLYWOOD
PAIR
POUNDS PER SQUARE FOOT
PAINT
PAPER TOWEL DISPENSER
PARTITION
(N)
NA
NIC
NO
NOM
N.S.
N.T.S.
O/
OA
OBSC
OC
O.D.
O.F.D.
OFF
O.H.
OVHD
OPNG
OPP
P.D.
PG
P.L.
P-LAM
PLAS
PLMG
PLYWD
PR
PSF
PT
P.T.D.
PTN
QT
(R)
R
RAD
RCP
R.D.
REF
REFR
REINF
REP
REQD
RESIL
REV
RFG
R.H.
RM
ROM
R.O.
RWD
S
S.C.
SCHED
SDT
SECT
SEP
SF
SGL
SHR
SHT
QUARRY TILE
RELOCATED
RISER
RADIUS
REFLECTED CEILING PLAN
ROOF DRAIN
REFERNCE
REFRIDGERATOR
REINFORCED
REPRESENTATIVE
REQUIRED
RESILIENT
REVISED
ROOFING
RIGHT HAND
ROOM
ROUGH ORDER OF MAGNITUDE
ROUGH OPENING
REDWOOD
SOUTH
SOLID CORE
SCHEDULE
STATIC DISSIPATIVE TILE
SECTION
SEPARATION
SQUARE FOOT / FEET
SINGLE
SHOWER
SHEET
UNF
UON
UR
VCT
VERT
VEST
VIF
VOL
W
W/
W.C.
WD
W.H.
W/O
WP
WPM
WSCT
W.S.P.
WT
UNLESS OTHERWISE NOTED
UNLESS OTHERWISE NOTED
URINAL
VINYL COMPOSITION TILE
VERTICAL
VESTIBULE
VERIFY IN FIELD
VOLUME
WEST
WITH
WATER CLOSET
WOOD
WATER HEATER
WITHOUT
WATERPROOF
WATERPROOF MEMBRANE
WAINSCOT
WET STANDPIPE
WEIGHT
BUILDING GRID LINES
WINDOW SYMBOL
ROOM NO.
REFERENCE LETTER
DOOR SYMBOL
REVISION NO.
REVISION CLOUD
MATCH LINE
DETAIL NO.
1/A3.2
ROOM NAME
ROOM NO.
ROOM LABEL
SECTION
SECTION NO.
SHEET NO.
AREA REFERENCE
DETAIL NO.
SHEET NO.
DETAIL
EXTERIOR ELEVATION
ELEVATION NO.
SHEET NO.
DIMENSION STRING
INTERIOR ELEVATION
ELEVATION NO.
(TYPICAL)
SHEET NO.CEILING HEIGHT
WORK POINT OR
CONTROL POINT
NORTH ARROW
ARCHITECTURAL NORTHTRUE NORTH1 1/2"
A101
1 Ref
1 Ref1 Ref
1 Ref1t
0
0
101
ROOM NO.
REFERENCE NO.
A101
1
SIM
1
A101
SIM
A101
1
Ref
1Ref 1 Ref1
Ref
A.F.F.
1t
1'-0"
SHEET NO.
1
Room name
101
150 SF
NMISC. SYMBOLS
(D)
(R)
(E)
(N)
INDICATES ITEM TO BE DEMOLISHED
INDICATES ITEM TO BE REMOVED
AND RELOCATED
INDICATES ITEM EXISTING TO
REMAIN
INDICATES NEW ITEM
ROADWAY EASEMENTS
SETBACK LIMITS
NET LOT AREA
SEE SITE PLAN A1.00 FOR
DETAILED COVERAGE
CALCULATIONS
LEGEND
1: MAIN RESIDENCE
2: RECEREATION FACILITY
3: OBSERVATORY
4: REPURPOSED STABLE (VARIANCE 2 & CUP 2)
5: PATIO COVER
6: POOL EQUIPMENT
7: BATH
8: SAUNA
9. (N) SPORTS COURT ((VARIANCE 1 & CUP 1)
1
23
4
5
6
7
8
BUILDING PAD 1
31,905 SF
BUILDING PAD 2
8,145 SF
BUILDING PAD 3
15,168 SF
GROSS LOT AREA
U
P
P
E
R B
L
A
C
K
W
A
T
E
R C
A
N
Y
O
N R
O
A
D
A P P A L O O S A L A N E
9
AREA OF
VARIANCE / CUP 1
AREA OF
VARIANCE / CUP 2
SCOPE OF WORK
B. LEGAL DESCRIPTION
C. PLANNING AND ZONING
LAND USE:
ZONE:
OVERLAY ZONE:
ARCHITECTURAL REVIEW:
SPECIFIC PLAN:
METHANE ZONE:
SOIL TESTING:
CLIMATE ZONE:
FIRE DISTRICT:
ALLEY:
D. LAND USE INFORMATION (BY RIGHT)
LOT AREA:264,820 SF (6.08 AC)
NET LOT AREA: 191,262 SF (4.0 AC)
BUILDING PADS (1+2+3): 55,218 SF (1.26 AC)
TOTAL STRUCTURES: 21,102 SF (11 %)
TOTAL FLATWORK 14,841 SF (7.7 %)
TOTAL LOT COVERAGE: 35,943 SF (18.7 %)
LOT DISTURBANCE:60,453 SF (31.6 %)
HIGHWAY DEDICATIONS: NO
STREET WIDENING: NO
HEIGHT LIMIT: N/A
MAX. BUILDING STORIES: 1-STORY
SETBACKS FRONT:50'
(RA-S-2)SIDE:35'
REAR:50'
A. PROJECT DESCRIPTION
REPURPOSE OF (E) BARN: 1,810 SF
SPORTS COURT: 6,384 SF
BARN/STABLE SET ASIDE AREA: 1,000 SF
TOTAL AREA OF WORK: 8,194 SF
15 UPPER BLACK WATER CANYON ROAD
APN: 7569-011-006
ROLLING HILLS LOT COM AT MOST E COR OF LOT 100
TH N 49¢54'50" W 171.12 FT TH NW ON A CURVE
CONCAVE TO NE RADIUS EQUALS 300 FT 315.26 FT TH
N 10¢17'50" E 197.59 ... SEE MAPBOOK FOR MISSING
PORTION ...LOT 100
SINGLE FAMILY RESIDENCE
RA-S-2
RESIDENTIAL AGRICULTURE -SUBURBAN; MINIMUM
LOT SIZE TWO ACRES
N/A
YES: ROLLING HILLS COMMUNITY ASSOCIATION
N/A
N/A
N/A
N/A
LOS ANGELES COUNTY
N/A
SHEET INDEX
00 GENERAL
A0.01 TITLE SHEET
A0.02 GENERAL NOTES - RESIDENTIAL
A0.03 LAND SURVEY
A0.06 EXISTING SITE PHOTOS
A0.07 EXISTING SITE PHOTOS
02 ARCHITECTURE
A1.00 SITE PLAN
A1.06 DEMOLITION PLAN
A1.11 CONSTRUCTION PLAN
A1.30 ROOF PLAN
A2.00 EXTERIOR ELEVATIONS
A2.01 EXTERIOR ELEVATIONS
A2.02 EXISTING ELEVATIONS
A2.03 EXISTING ELEVATIONS
A3.00 BUILDING SECTIONS
A4.00 BUILDING SECTIONS
SYMBOLS
0'
SCALE:
40' 80'160'320'
1" = 80'-0"
1" = 80'-0"1SCOPE OF WORK
12" = 1'-0"11VICINITY MAP
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:26:53 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvtAs indicated20032.01
A0.01
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
HD
TITLE SHEET
SERMON RESIDENCE
PLANNING SUBMITTAL
PROJECT INFORMATION PROJECT TEAM SHEET INDEX
00 GENERAL
A0.01 TITLE SHEET
A0.02 GENERAL NOTES - RESIDENTIAL
A0.03 LAND SURVEY
A0.06 EXISTING SITE PHOTOS
A0.07 EXISTING SITE PHOTOS
02 ARCHITECTURE
A1.00 SITE PLAN
A1.06 DEMOLITION PLAN
A1.11 CONSTRUCTION PLAN
A1.30 ROOF PLAN
A2.00 EXTERIOR ELEVATIONS
A2.01 EXTERIOR ELEVATIONS
A2.02 EXISTING ELEVATIONS
A2.03 EXISTING ELEVATIONS
A3.00 BUILDING SECTIONS
A4.00 BUILDING SECTIONS
SYMBOLS
STRUCTURAL ENGINEER
ANDREW CHAN
NG, CHAN & CO.
1805 W COMMONWEALTH AVE #13
ALHAMBRA, CA 91803
TEL 626 215 7509
EMAIL achanla@aol.com
CIVIL ENGINEER / LAND SURVEYOR
CHRIS NELSON
NELSON & ASSOCIATES
31238 VIA COLINAS SUITE H
WESTLAKE VILLAGE, CA 91362
TEL 818 991 1040
EMAIL Chris@e-surveyors.com
GEOTECHNICAL
HAMILTON & ASSOCIATES
DAVID HAMILTON
1641 BORDER AVE
TORRANCE, CA 90501
TEL 310 618 2190
EMAIL dhamilton@hamilton-associates.com
OWNERS
ALEXANDRA & DANIEL SERMON
15 UPPER BLACKWATER CANYON ROAD
ROLLING HILLS, CA 90274
ARCHITECT
MICHAEL MACIOCIA, AIA
MULLER MACIOCIA
101 N PACIFIC COAST HWY
SUITE 301
EL SEGUNDO, CA 90245
TEL 310 363 1032
EMAIL michael@mul-mac.com
CODES & REGULATIONS
2020 ROLLING HILLS MUNICIPAL CODE
2017 RHCA BUILDING REGULATIONS
2019 CALIFORNIA RESIDENTIAL CODE
2019 CALIFORNIA MECHANICAL CODE
2019 CALIFORNIA ELECTRICAL CODE
2019 CALIFORNIA PLUMBING CODE
2019 CALIFORNIA FIRE CODE
2019 CALIFORNIA ENERGY CODE
2019 NFPA 72 (FIRE ALARMS)
2019 NFPA 13D (RESIDENTIAL ONE AND TWO FAMILY DWELLINGS)
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF ROLLING HILLS, IN THE
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
PARCEL 1:
THAT PORTION OF LOT 100 OF ROLLING HILLS, IN THE CITY OF ROLLING HILLS, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 201, PAGES 29 TO 35,
INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED
AS FOLLOWS: BEGINNING AT THE MOST EASTERLY CORNER OF SAID LOT; THENCE ALONG THE
EASTERLY LINE OF SAID LOT, NORTH 49° 54' 40" WEST 171.12 FEET TO THE BEGINNING OF A
TANGENT CURVE CONCAVE EASTERLY, HAVING A RADIUS OF 300 FEET; THENCE NORTHERLY
ALONG AID CURVE 315.26 FEET; THENCE NORTH 10° 17' 50" EAST 197.59 FEET; THENCE LEAVING
SAID EASTERLY LINE SOUTH 45° 06' 20" WEST 149.29 FEET; SOUTH 66° 57' 20" WEST 410.30 FEET;
THENCE NORTH 54° 08' 01" WEST 329.22 FEET TO A POINT IN THE WESTERLY LINE OF SAID LOT,
DISTANT SOUTH 6° 11'50" EAST THEREON 108 FEET FROM THE NORTHERLY TERMINUS OF THAT
CERTAIN COURSE IN THE WESTERLY LINE OF SAID LOT, SHOWN AS "NORTH 6° 11'50" WEST 215.21
FEET 1' ON THE MAP OF SAID TRACT; THENCE ALONG THE BOUNDARY LINE OF SAID LOT, SOUTH
6° 11' 50" EAST 107.21 FEET, SOUTH 12° 30' 15" EAST 21741 FEET, SOUTH 71° 01' 00" EAST 411.04
FEET; SOUTH 48° 22' 46" EAST 185.90 FEET, NORTH 60° 53' 30" EAST 122.02 FEET; SOUTH 84° 55'
30" EAST 236.42 FEET, AND NORTH 40° 05' 10" EAST 30 FEET TO THE POINT OF BEGINNING.
PARCEL 2:
EASEMENTS FOR ROAD PURPOSES OVER THE LAND DESCRIBED IN ROADS NO. I AND NO.2 AND
PARCELS A, B, C, D AND E IN SECTION 6(A) ARTICLE V OF DECLARATION OF RESTRICTIONS
RECORDED IN BOOK 14065, PAGE 345, OFFICIAL RECORDS, AND AS AMENDED IN DESCRIPTION BY
THE MODIFICATION OF SAID DECLARATION, RECORDED IN BOOK 14311, PAGE 58, OFFICIAL
RECORDS OF SAID COUNTY, AND OVER THE LAND DESCRIBED IN ROAD NO. 3 IN DECLARATION OF
RESTRICTIONS, RECORDED IN BOOK 14110, PAGE 166, OFFICIAL RECORDS.
LANDSCAPE ARCHITECT
ROB MADAY
BOSKY LANDSCAPE ARCHITECTURE
590 E GUTIERREZ ST, SUITE D
SANTA BARBARA, CA 93103
TEL 805 845 3251
EMAIL rob@boskyland.com
N
NTRUE
NORTH
PROJECT
NORTH
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
A 03/05/21 PLANNING SUBMITTAL HD
107
1. LOCATION OF SERVICE SHALL BE APPROVED BY SOUTHERN CALIFORNIA EDISON COMPANY
OR LADWP.
2. ALL INTERIOR DOORS SHALL BE DOUGLAS FIR PANELED DOORS WITH 1-3/4" THICKNESS
SOLID CORE APPROVED BY OWNER.
3. DOORS THAT SWING OVER A LANDING OR PORCH REQUIRE A LANDING EQUAL TO THE
WIDTH OF THE FLOOR IN LENGTH AND NOT MORE THAN 1/2" BELOW THRESHOLD. DOORS
THAT DO NOT SWING OVER A TOP STEP OR LANDING MAY OPEN ON A LANDING OR TOP STEP
THAT IS NOT MORE THAN 8" BELOW FLOOR LEVEL.
4. PROVIDE A WATER SAVING LOW FLUSH WATER CLOSET. MAX. 1.6 GALLONS PER FLUSH.
SHOWER HEADS (2.5 GALLONS PER MINUTE), & FAUCETS (2.2 GPM).
5. MATERIALS OTHER THAN STRUCTURAL ELEMENTS SHALL BE MOISTURE RESISTANT. WALL
COVERINGS SHALL BE CEMENT PLASTER OR TILE, 70""HIGH ABOVE DRAIN OF SHOWER OR
TUB WITH SHOWER. THIN SET TILE ON 5/8" WATER RESISTANT GYPSUM BOARD AT WALLS.
SET TILE OVER MIN. ¾" MORTAR BED OVER APPROVED SHOWER PAN AT FLOORS.
6. GLASS DOORS AND WALLS PANELS OF BATHTUBS AND SHOWER ENCLOSURES SHALL BE
LAMINATED, FULLY TEMPERED OR WIRE GLASS.
7. GLASS, WHICH IS LESS THAN 60" FROM A FLOOR AND WITHIN A 24" ARC OF A DOORWAY'S
VERTICAL EDGE, MUST BE TEMPERED GLASS.
8. DRIP PANS OR OTHER DEVICES FOR LAUNDRY ROOM, WATERS AND DISHWASHERS MUST BE
APPROVED.
9. PROVIDE A ONE HORSEPOWER WASTE DISPOSAL.
10. PLUMB REFRIGERATOR SPACE FOR ICEMAKER.
11. ALL PLUMBING WALLS SHALL BE 2 X 6 STUDS.
12. PROVIDE SOLID SURFACE COUNTERTOPS AT BATHROOMS PER FINISH SCHEDULE. ALL
BATHROOM COUNTERTOPS HEIGHTS TO BE 36" HIGH.
13. PROVIDE SOLID SURFACE COUNTERTOPS AT KITCHEN PER FINISH SCHEDULE.
14. PROVIDE SMOOTH STEEL TROWEL FINISH AT ALL STUCCO.
15. PROVIDE R-11 OR R-13 INSULATION AT INTERIOR WALLS OF ALL BATHROOMS AND
BEDROOMS. PROVIDE R-30 INSULATION BETWEEN FLOORS.
16. PROVIDE A SECTIONAL ROLL-UP GARAGE DOOR WITH AUTOMATIC OPENER, AND DETAIL AS
SHOWN ON ELEVATION.
17. DOORS SHALL BE RECESSED AS SHOWN ON PLANS.
18. PROVIDE STANDING SEAM METAL ROOF W/ SEAMS @ 16" O.C. WHERE OCCURS. (DELETE?)
19. HANDRAIL OR GUARDRAIL ON OPEN SIDE SHALL NOT ALLOW THAT A 4" DIAMETER SPHERE
PASS THROUGH; AND THE OPEN SPACE AT RISER, TREAD AND BOTTOM ELEMENT OF
GUARDRAIL SHALL NOT ALLOW A 6" DIAMETER SPHERE PASS THROUGH.
20. ALL HOSE BIBS SHALL BE PROTECTED BY BACK FLOW PREVENTION DEVICE.
21. IMPORTANT NOTE: HVAC INSTALLER SHALL CONFER WITH ARCHITECT FOR NECESSARY
FURR DOWN LOCATIONS. CONSULT WITH OWNER FOR POSSIBLE FAU WITH AIR
CONDITIONING CAPABILITY. PROVIDE ZONED HEATING.
22. ALL HEATING SYSTEMS SHALL HAVE AUTOMATIC THERMOSTATS WITH A CLOCK MECHANISM
WHICH THE BUILDING OCCUPANT CAN MANUALLY SET BACK; AND THERMOSTAT SET POINT
AT LEAST 2 PERIODS WITHIN 24 HOURS, PER SECTION 150 (F) OF CEC.
23. F.A.U. IN ATTIC
A. PROVIDE PLYWOOD SHEATHING AT ENTIRE ATTIC SPACE.
B. DOUBLE JOISTS SUPPORTING FAU UNIT AND PROVIDE SEISMIC SWAY BRACES.
C. PROVIDE ELECTRICAL OUTLET, LIGHT AND SWITCH @ ACCESS
D. CONDENSATION DRAIN TO APPROVED PLUMBING FIXTURE REQUIRED, IF ANY.
E. PROVIDE A 30" X 30" WORKING SPACE IN FRONT OF THE FAU, WITH 30" HEADROOM.
F. PROVIDE 30" SIDE ATTIC ACCESS WITH FOLD DOWN LADDER.
24. PROVIDE CIRCULATION INTAKE AIR SUPPLY DUCT OF 2 SQUARE INCHES PER 1000 BTU FOR
F.A.U.
25. CLOTHES DRYER MOISTURE EXHAUST DUCTS ARE LIMITED TO 14' WITH TWO ELBOWS.
REDUCE THIS LENGTH BY 2' FOR EACH ELBOW IN EXCESS OF TWO. DUCT SHALL BE
MINIMUM 4" DIAMETER SMOOTH METAL.
26. PROVIDE "ISOKERN" FIREPLACES OR "DESA FIREPLACE" ESR-2542 OR APPROVED EQUAL AT
METAL FIREPLACES WHERE OCCURS.
27. PROVIDE 1-1/8" PLWD. FLOOR SHEATHING TYPICAL. PROVIDE 5/8" PLYWOOD ROOF
SHEATHING TYPICAL.
28. ALL WINDOWS AND DOORS SHALL HAVE CLAD FINISH, UON.
29. BUILDING ADDRESS SHALL BE PROVIDED ON THE BUILDING IN SUCH A POSITION AS TO BE
PLAINLY VISIBLE FROM THE STREET, CFC SECTION 505. INTERNALLY ILLUMINATED ADDRESS
SIGN SHALL NOT CONTAIN A SCREW-BASE SOCKET AND CONSUME NO MORE THAN 5 WATTS
OF POWER AS DETERMINED ACCORDING TO SECTION 130(D) - PER SECTION 150 (K) 14.
30. PROVIDE A 12" MINIMUM ACCESS PANEL TO BATHTUB TRAP SLIP JOINT CONNECTION OR USE
RIGID TYPE CONNECTIONS.
31. CONTROL VALVE FOR SHOWER AND TUB SHALL BE OF THE PRESSURE BALANCE OR
THERMOSTATIC MIXING VALVE TYPE, SECTION 410.7 CPC.
32. LAUNDRY ROOM DOOR SHALL HAVE 100 SQUARE INCH MINIMUM FOR DRYER MAKE UP AIR
(CMC SECTION 908.2) WHERE OCCURS.
33. PROVIDE BASEBOARD AND WINDOW AND DOOR CASING AND CROWN MOULDING AS
SELECTED BY ARCHITECT AND APPROVED BY OWNERS.
34. PROVIDE STRAIGHT EDGE AT INTERIOR WALLS, TYPICAL.
35. PROVIDE SMOOTH TEXTURE AT ALL WALLS AND CEILINGS.
36. PROVIDE TANKLESS WATER HEATER UON.
37. PROVIDE WATER HEATER VENT TO OUTSIDE.
38. SLOPE GRADE OR PAVING AWAY FROM BUILDING, MINIMUM 1% SLOPE.
39. PROVIDE THE FOLLOWING AT ALL STAIRWAYS/STEPS:
A. MINIMUM 36" WIDE STAIRWAY AND LANDINGS.
B. MAXIMUM 7.75" RISE; MINIMUM 10" RUN FOR PRIVATE STAIRWAYS (7" RISE, 11" RUN FOR
COMMON AREAS SERVING R1).
C. THE LARGEST RISE OR RUN IN A FLIGHT OF STAIRS MAY NOT EXCEED THE SMALLEST BY
MORE THAT 3/8".
D. HEADROOM OVER STAIRS TO BE 6'-8" MINIMUM FROM NOSING OF TREAD.
E. GUARDRAIL ON OPEN SIDE OF STAIRS OVER 30" ABOVE FLOOR OR ADJACENT GRADE.
MAY SERVE AS HANDRAIL ALSO.
F. GUARDRAIL MAY BE 34" TO 38" HIGH ONLY AT OPEN SIDE OF STAIRS.
G. HANDRAIL (REQUIRED FOR 4 OR MORE RISERS) 34" TO 38" ABOVE TREAD NOSING, 1 ½"
CLEARANCE TO WALL, 1 ½" TO 2" IN CROSS SECTION, WITH ENDS RETURNED TO WALL OR
TERMINATE AT NEWEL OR SAFETY POST. SHOW HANDRAIL CONTINUOUS FOR THE
LENGTH OF THE STAIRS. ENCLOSED USABLE SPACE UNDER STAIRS TO BE PROTECTED
BY 1-HOUR FIRE RESISTIVE MATERIALS.
69. ACCESS TO MECHANICAL APPLIANCES IN UNDER-FLOOR AREAS, IN ATTIC SPACES, AND ON
ROOFS, OR ELEVATED STRUCTURES SHALL BE IN ACCORDANCE WITH THE CALIFORNIA
MECHANICAL CODE.
70. DRIVEWAY APPROACHES SHALL COMPLY WITH STANDARD DETAIL ST-1 OF THE
DEPARTMENT OF PUBLIC WORKS, MAXIMUM SLOPE SHALL NOT EXCEED 15%.
71. GUARDS SHALL BE DETAILED AS SUCH:
A. GUARDS SHALL BE LOCATED ALONG OPEN-SIDED WALKING SURFACES, MEZZANINES,
STAIRWAYS, RAMPS AND LANDINGS THAT ARE MORE THAN 30" ABOVE THE FLOOR OR
GRADE ABOVE.
B. GUARD WHOSE TOP RAIL DOES NOT SERVE AS A HANDRAIL SHALL HAVE A HEIGHT OF
42" HIGH ABOVE THE LEADING EDGE OF THE TREAD.
C. GUARD WHOSE TOP RAIL SERVES AS A HANDRAIL SHALL HAVE A HEIGHT OF 34" TO 38"
HIGH ABOVE THE LEADING EDGE OF THE TREAD.
D. TRIANGULAR OPENING FORMED BY TREAD, STAIR, AND BOTTOM RAIL SHALL NOT
PERMIT A 6" DIAMETER SPHERE TO PASS THROUGH. (CBC 1013.3)
72. HANDRAILS SHALL BE DETAILED AS FOLLOWS:
A. CONTINUOUS HANDRAIL IS REQUIRED WHEN 4 OR MORE TREADS ARE PROVIDED (CBC
1009.10).
B. MIN 34" TO MAX 38" HIGH ABOVE THE STAIR TREAD NOSING (CBC 1012.2).
C. MIN 1.25" TO MAX. 2" CIRCULAR CROSS SECTION FOR HANDGRIP PORTION OF
HANDRAIL.
D. MIN. 4" TO MAX. 6.25" PERIMETER DIMENSION WITH MAX 2.25" CROSS SECTION FOR
NON-CIRCULAR HANDGRIP PORTION OF HANDRAIL (CBC 1012.3).
E. MIN. 0.01" RADIUS FOR EDGE OF HANDRAIL (NO SHARP CORNER).
73. WEATHER PROOF ALL DECKS AND BALCONIES BY PROVIDING DEX-O-TEX (ESR-1757) OR AN
APPROVED EQUAL, UON.
74. ROOF DRAINAGE SYSTEM SHALL COMPLY WITH THE FOLLOWING REQUIREMENTS:
A. SIZE THE ROOF DRAINS AND OVERFLOW DRAINS IN ACCORDANCE WITH CHAPTER 11
OF THE CPC.
B. SYSTEM SHALL BE SIZED FOR MIN. RAIN INTENSITY OF 3" PER HOUR.
C. THE ROOF DRAIN AND OVERFLOW DRAIN MUST MAINTAIN INDEPENDENT LINES TO THE
YARD BOX.
D. ROOF DRAINAGE IS NOT PERMITTED TO FLOW OVER PUBLIC PROPERTY.
E. SECONDARY ROOF DRAINS HAVING THE SAME SIZE AS THE PRIMARY ROOF DRAINS
SHALL BE INSTALLED WITH THE INLET FLOW LINE LOCATED A MIN. 2" ABOVE THE LOW
POINT OF THE ROOF.
F. SCUPPERS THROUGH PARAPET WALLS ADJACENT TO THE LOW POINT OF THE ROOF
MAY BE USED AS SECONDARY ROOF DRAINAGE. SCUPPER OPENINGS SHALL BE A
MINIMUM OF 4" HIGH AND HAVE A WIDTH EQUAL TO THE CIRCUMFERENCE OF THE
ROOF DRAIN REQUIRED FOR THE AREA SERVED.
G. OVERFLOW SCUPPERS SHALL BE DESIGNED IN ACCORDANCE TO CPC T-11-1.
75. CHIMNEYS SHALL EXTEND A MIN. 2' ABOVE ANY PORTION OF THE BUILDING WITHIN 10', BUT
NOT LESS THAN 3' ABOVE THE ROOF. CHIMNEYS SHALL BE EQUIPPED WITH AN APPROVED
SPARK ARRESTOR.
76. THIS PROJECT SHALL COMPLY WITH TITLE 24, AND 2016 CBC, 2013 CMC, 2016 CPC, 2016
CEC, 2016 CRC, AND 2016 CALIFORNIA ENERGY CODE.
77. SEPARATE PERMITS ARE REQUIRED FOR RETAINING WALLS OR BLOCK FENCE WALLS,
GRADING WORK, SPAS, POOLS, SEPARATE STRUCTURES, SHORING, SOLAR SYSTEMS,
DEMOLITION, (ELECTRICAL, MECHANICAL, AND OR PLUMBING WORK) AND SEWER CAP OF
EXISTING BUILDINGS.
78. ALL BUILDING FEATURES PROJECTING INTO REQUIRED SETBACKS ARE INDICATED ON
PLOT PLAN.
79. AQMD NOTIFICATION IS REQUIRED 10 DAYS PRIOR TO BEGINNING ANY PARTIAL OR
COMPLETE DEMOLITION WORK.
80. PROVIDE PROOF OF SURVEY (PROPERTY CORNERS) VERIFICATION BY THE CITY BUILDING
INSPECTOR. APPLY FOR DEMO PERMIT (PRE-DEMO HEIGHT INSPECTION) THROUGH
BUILDING DIVISION. DEMO PERMIT REQUIRED FOR EXISTING STRUCTURE.
81. ALL NEW FIXTURES SHALL BE WATER CONSERVING. CPC 402.0
82. SLOPE GRADE AWAY FROM BUILDING MINIMUM 2% SLOPE (1/4" PER FOOT).
83. 4" WASTE LINE SHALL BE USED FOR SERVING 4 OR MORE WATER CLOSETS PER CPC
TABLE 703.2 FOOTNOTE 4.
84. PROPOSED UTILITY METERS NEED TO BE SCREENED IF LOCATED ON THE INTERIOR SIDE
OF A DWELLING AND RECESSED BEHIND THE SETBACK.
85. CONTRACTOR SHALL POST THE INSTALLATION CERTIFICATE (CF-6R) FORM AND
INSULATION CERTIFICATE (IC-1) FORM IN A CONSPICUOUS LOCATION OR KEPT WITH PLANS
AND MADE AVAILABLE TO THE INSPECTOR.
86. CONTRACTOR SHALL PROVIDE COPIES OF THE CALIFORNIA GUIDE TO HOME COMFORT
AND ENERGY SAVINGS, CF-1R, MF-1R, CF-6R AND IC-1 FORMS TO THE BUILDING OWNER.
87. RADIANT BARRIER SHALL AN EMITTANCE OF 0.05 OR LESS.
88. PROVIDE DEVICES TO ABSORB HIGH PRESSURES RESULTING FROM THE QUICK CLOSING
OF THE QUICK-ACTING VALVES FROM THE WASHER AND DISHWASHER, ETC. PER UPC
SECTION 609.10.
40. EXTERIOR DOORS, DOORS BETWEEN HOUSE AND GARAGE, AND THEIR HARDWARE SHALL
CONFORM TO THE FOLLOWING SECURITY PROVISIONS:
A. DOORS SHALL BE EQUIPPED WITH DEAD LOCKING LATCH AND DEAD BOLT WITH
HARDENED INSERT WITH 1" MINIMUM THROW AND 5/8" MINIMUM EMBEDMENT INTO JAMB.
BOTH ARE TO BE KEY OPERATED FROM THE OUTSIDE.
B. WINDOWS AND DOOR LIGHTS WITHIN 40" OF THE LOCKING DEVICE SHALL BE FULLY
TEMPERED/BURGLARY RESISTANT/OR PROTECTED BY BARS.
C. OVERHEAD AND SLIDING GARAGE DOORS SHALL BE CAPABLE OF BEING SECURELY
LOCKED WHEN NOT OTHERWISE LOCKED BY POWER OPERATION.
D. SLIDING GLASS DOORS AND SLIDING WINDOWS SHALL BE CAPABLE OF WITHSTANDING
FORCED ENTRY ATTEMPTS AS OUTLINED IN [6706.7].
41. SEE SITE PLAN FOR ALL SETBACKS AND PARKING REQUIREMENTS.
42. SEE DETAIL FOR TYPICAL CUTTING, BORING AND NOTCHING THROUGH WOOD
FRAMING.
43. SEE DETAIL FOR TYPICAL ONE-HOUR WALL AND CEILING DETAILS.
44. SEE DETAIL FOR TYPICAL DOOR AND WINDOWS.
45. ALL UTILITIES SERVING THE SITE SHALL BE INSTALLED PER CITY STANDARD. SUBJECT TO
FIELD INSPECTION AND VERIFICATION. CONTACT SOUTHERN CALIFORNIA EDISON COMPANY
OR DEPARTMENT OF WATER AND POWER.
46. OBTAIN SANITATION DISTRICT APPROVAL FOR ANY NEW SEWER CONSTRUCTION.
47. AN APPROVED BACKWATER VALVE IS REQUIRED FOR DRAINAGE PIPING SERVING FIXTURES
LOCATED BELOW THE ELEVATION OF THE NEXT UPSTREAM MANHOLE COVER. FIXTURES
ABOVE SUCH ELEVATION SHALL NOT DISCHARGE THROUGH THE BACKWATER VALVE (UPC
710.1).
48. CHECK CITY RECORDS TO DETERMMINE EXISTENCE OF CESSPOOL ON PROPERTY. ANY
EXISTING CESSPOOL SHALL BE LOCATED AND INSPECTED BY CITY PERSONNEL BEFORE
DEMOLITION OR BUILDING PERMITS CAN BE ISSUED.
49. SECTION 9.01.100 SUSTAINABLE BUILDING REQUIREMENTS FOR R-2 AND R-3 OCCUPANCIES:
SECTION 419.7 IS HEREBY ADDED PER THE ABOVE CLIMATIC FINDINGS AS FOLLOWS:
SUSTAINABLE BUILDING. ALL NEW R-2 AND R-3 OCCUPANCIES ARE REQUIRED TO
INCORPORATE ALL THE FOLLOWING SUSTAINABLE BUILDING PRACTICES IN ADDITION TO THE
REQUIREMENTS OF THE CEC, TITLE 24, PART 6 UNLESS WAIVED BY THE BUILDING OFFICIAL.
1. INSULATE ALL HOT WATER PIPING
2. INSTALL LOW EMITTING INSULATION IN REQUIRED AREAS OF WALLS, FLOORS,
CEILINGS, AND ROOF.
3. USE LOW VOLATILE ORGANIC COMPUND (VOC) CAULKING.
4. PRE-PLUMBING PIPING AND SENSOR WIRING FROM WATER HEATER TO ATTIC FOR
FUTURE SOLAR WATER HEATING.
5. USE DUCT MASTIC ON ALL DUCT JOINTS.
6. INSTALL "ENERGY STAR" OR EQUIVALENT BATHROOM FAN VENTED TO THE
OUTSIDE.
50. THE FIRE RESISTANCE RATING OF EXTERIOR WALLS SHALL COMPLY WITH THE PROVISIONS
OF CBC 704.5, SECTION 704, TABLE 704.8, AND TABLE 602. FIRE RESISTANCE-RATED EXTERIOR
WALL CONSTRUCTION SHALL BE MAINTAINED THROUGH CRAWL SPACES, FLOOR FRAMING,
AND ATTIC SPACES IN ACCORDANCE WITH CBC 705.6. FURTHER, PROJECTIONS LOCATED
WHERE OPENINGS ARE REQUIRED TO BE PROTECTED SHALL BE NON-COMBUSTIBLE, HEAVY
TIMBER, OR ONE HOUR CONSTRUCTION. ALL EXTERIOR WALLS WITH A FIRE SEPARATION
DISTANCE OF 5' OR LESS SHALL BE 1 HOUR FIRE-RESISTANCE RATING FOR EXPOSURE TO
FIRE FROM BOTH SIDES.
51. SMOKE ALARMS (I.E. SMOKE DETECTORS) SHALL BE INSTALLED AND MAINTAINED AT ALL OF
THE FOLLOWING LOCATIONS:
A. IN EACH ROOM USED FOR SLEEPING PURPOSES.
B. ON THE CEILING OR WALL OUTSIDE IMMEDIATE VICINITY OF SLEEPING ROOM.
C. IN EACH STORY, BASEMENT OR SPLIT LEVEL WITHIN A DWELLING UNIT.
D. IN ENCLOSED COMMON STAIRWELLS OF TWO OR MORE DWELLING UNITS.
WHERE MORE THAN ONE SMOKE ALARM IS REQUIRED TO BE INSTALLED, IT SHALL BE
INTERCONNECTED IN SUCH A MANNER SO THAT THE ACTIVATION OF ONE ALARM WILL
ACTIVATE ALL OF THE ALARMS.
IN NEW CONSTRUCTION, SMOKE ALARMS SHALL RECEIVE THEIR PRIMARY POWER
SOURCE FROM THE BUILDING WIRING AND SHALL BE EQUIPPED WITH BATTERY BACK-UP
AND LOW BATTERY SIGNAL.
52. MEANS OF EGRESS DOORS SHALL BE DETAILED AS FOLLOWS:
A. MIN. 32" (MAX 48") CLEAR OPENING WIDTH OF EXIT DOORWAY. FOR SWINGING DOOR,
CLEAR WIDTH IS MEASURED BETWEEN THE FACE OF THE DOOR AND THE STOP, WITH THE
DOOR OPEN 90 DEGREES. FOR NON-SWINGING DOOR, THE CLEAR WIDTH IS TO BE
MEASURED FROM THE FACE OF THE DOOR JAMB.
B. MIN. HEIGHT OF 80" FOR EXTERIOR EXIT DOORWAY, 78" FOR INTERIOR DOORWAY, AND 76"
FOR ALL OTHER EXTERIOR DOORWAY. (CBC 1008.1.1)
C. EXTERIOR EGRESS DOOR SHALL BE SIDE-HINGED SWINGING (CBC 1008.1.2)
D. MAX. 0.75" THRESHOLD HEIGHT AT SLIDING DOORS AND MAX. 0.5" FOR OTHER DOORS.
E. MIN. WIDTH OF LANDING AT DOOR SHALL NOT BE LESS THAN WIDTH OF STAIRWAY OR
DOOR.
F. MIN. 36" LENGTH OF LANDING AT DOOR MEASURED IN THE DIRECTION OF TRAVEL.
G. MAX. 7.75" BELOW THE TOP THRESHOLD HEIGHT OF AN EXTERIOR DOORWAY NOT PART
OF REQUIRED MEANS OF EGRESS PROVIDED THE DOOR, OTHER THAN STORM OR
SCREEN DOORS, DOES NOT SWING OVER THE LANDING. DOOR HANDLES, PULLS,
LATCHES, LOCKS, AND OTHER OPERATING DEVICES SHALL BE A MINIMUM 34" TO MAX 48"
HEIGHT ABOVE THE FLOOR. MANUALLY OPERATED FLUSH BOLTS OR SURFACE BOLTS
ARE NOT PERMITTED ON DOORS REQUIRED FOR EGRESS.
53. STRAIGHT RUN STAIRWAYS SHALL BE DETAILED AS FOLLOWS:
A. MAX. 7.75" AND MIN. 4" RISE HEIGHT.
B. MIN. 10" TREAD DEPTH.
C. MIN. 36" CLEAR WIDTH.
D. MIN. 6'-8" VERTICAL HEADROOM MEASURED VERTICALLY FROM A LINE CONNECTING THE
EDGE OF THE NOSING.
54. STAIR TREADS AND RISERS SHALL BE DETAILED AS FOLLOWS:
A. THE TOLERANCE BETWEEN THE LARGEST AND SMALLEST RISER HEIGHT OR TREAD
DEPTH SHALL NOT EXCEED 0.375" IN ANY FLIGHT OF STAIR.
B. THE RADIUS OF CURVATURE AT THE LEADING EDGE OF THE TREAD OR BEVELING OF
NOSING SHALL NOT EXCEED 0.5" (CBC 1009.3.3)
C. RISERS SHALL BE VERTICAL OR SLOPED A MAX. 30 DEGREES FROM THE VERTICAL. (CBC
1009.3.3)
D. LEADING EDGE OF TREAD SHALL NOT PROJECT MORE THAN 1.25" BEYOND TREAD BELOW.
E. OPENING BETWEEN TREADS SHALL NOT PERMIT THE PASSAGE OF A 4" DIAMETER
SPHERE.
55. WALLS AND SOFFITS WITHIN ENCLOSED USEABLE SPACE UNDER STAIRWAYS SHALL BE
PROTECTED AS FOLLOWS: INTERIOR STAIRS REQUIRE 0.5" GYPSUM BOARD ON THE
ENCLOSED SIDE.
56. THE WALKING SURFACE OF TREADS AND LANDINGS SHALL NOT BE SLOPED STEEPER THAN
2% (1:48) IN ANY DIRECTION.
1. PROVIDE EMERGENCY ESCAPE AND RESCUE FROM SLEEPING ROOMS. MIN. NET CLEAR
OPENING DIMENSIONS OF 24" HEIGHT, 20" CLEAR WIDTH, 5.7 SQ. FT. AREA (5.0 SQ. FT. AT
GRADE FLOOR) AND 44" MAX TO BOTTOM OF CLEAR OPENING IS REQUIRED.
2. ROOMS CONTAINING BATHTUBS, SHOWERS, SPAS AND SIMILAR BATHING FIXTURES SHALL BE
MECHANICALLY VENTILATED. PROVIDE AN EXHAUST FAN WITH A MIN. CAPACITY OF 50 CFM.
DUCTLESS FANS ARE UNACCEPTABLE.
GARAGE DOOR EXTENSIONS SPRINGS SHALL BE FABRICATED FROM EITHER HARD DRAWN-
SPRING WIRE OR OIL TEMPERED WIRE AND INSTALLED IN ACCORDANCE WITH THE
MANUFACTURER'S INSTRUCTION. GARAGE DOOR SPRINGS SHALL COMPLY WITH REQUIREMENTS
OF CBC SECT. 1211.
57. ATTACHED GARAGE OR CARPORT TO DWELLING SHALL BE SEPARATED AS FOLLOWS:
A. MIN. 1/2" GYPSUM BOARD REQUIRED ON THE GARAGE SIDE SEPARATING DWELLING AND
ATTIC AREA FROM GARAGE.
B. MIN.5/8" GYPSUM BOARD REQUIRED BETWEEN GARAGE OR CARPORT AND ALL
HABITABLE ROOMS LOCATED ABOVE GARAGE OR CARPORT (INCLUDING STRUCTURAL
MEMBERS SUPPORTING THE UPPER FLOOR, CEILING, POST AND BEAM).
C. MIN. 13/8" THICK SOLID WOOD DOORS OR SOLID OR HONEYCOMB CORE STEEL DOOR, OR
MIN. 20 MINUTE RATED FIRE DOOR ASSEMBLY.
D. DOORS TO BE SELF-CLOSING AND SELF-LATCHING.
E. GARAGE SHALL NOT OPEN DIRECTLY INTO A ROOM USED FOR SLEEPING PURPOSES.
F. MIN. 0.019" SHEET STEEL WITH NO OPENING FOR DUCTS IN WALLS AND CEILINGS THAT
PENETRATE INTO THE GARAGE.
58. PENETRATIONS IN FIRE-RESISTANCE-RATED WALLS SHALL COMPLY WITH CBC 712.3.
THROUGH PENETRATIONS SHALL COMPLY WITH CBC 712.3.1.1, CBC 712.3.1.2, OR 712.3.1.
A. STEEL, FERROUS OR COPPER PIPES MAY PENETRATE FIRE-RESISTANCE RATED WALLS,
PROVIDED THE OPENING IS PROTECTED AS FOLLOWS
1. ITEM PENETRATING CONCRETE OR MASONRY WALLS IS A MAX. 6" NOMINAL DIAMETER
AND THE AREA OF THE OPENING THROUGH THE WALL DOES NOT EXCEED 144 SQ. IN.,
CONCRETE, GROUT OR MORTAR IS PERMITTED WHERE IT IS INSTALLED THE FULL
THICKNESS OF THE WALL OR THE THICKNESS REQUIRED TO MAINTAIN THE FIRE
RESISTING RATING ; OR
2. WHEN THE ANNULAR SPACES IS PROTECTED WITH MATERIAL ASTM E 119.
B. PENETRATIONS SHALL BE FIRE-STOPPED BY A SYSTEM INSTALLED AS TESTED IN
ACCORDANCE WITH ASTM E 814 OR UL 1479, AND SHALL HAVE AN F RATING OR NOT LESS
THAN THE REQUIRED FIRE-RESISTING-RATING OF THE WALL PENETRATED (CBC 712.3.1.2)
C. MEMBRANE PENETRATIONS OF MAX 2 HR. FIRE RESISTANCE RATED WALLS BY STEEL
ELECTRICAL BOXES ARE PERMITTED, PROVIDED THAT EACH DOES NOT EXCEED 16 SQ.
IN. IN AREA AND THE TOTAL AREA OF SUCH OPENINGS DOES NOT EXCEED 100 SQ. IN.
FOR ANY 100 SQ. FT. OF WALL AREA, AND THE SPACE BETWEEN. THE WALL MEMBRANE
AND THE BOX DOES NOT EXCEED 1/8". ADDITIONALLY, OUTLET BOXES ON OPPOSITE
SIDES OF THE WALL SHALL BE SEPARATED BY A HORIZONTAL DISTANCE OF NOT LESS
THAN 24."
D. A FIRE SPRINKLER SHALL BE PERMITTED TO BE UNPROTECTED PROVIDED SUCH A
SPACE IS COVERED BY A METAL ESCUTCHEON PLATE.
E. WHERE WALLS ARE PENETRATED BY OTHER MATERIALS OR OPENINGS LARGER THAN
THOSE MENTIONED ABOVE, THEY MUST BE QUALIFIED BY TESTS IN ACCORDANCE WITH
(CBC 703.2).
59. FIREBLOCKING SHALL BE INSTALLED IN COMBUSTIBLE CONCEALED LOCATIONS IN
ACCORDANCE WITH CBC 717.2.
A. IN CONCEALED SPACES OF STUD WALLS AND PARTITIONS INCLUDING FURRED SPACES
AND PARALLEL ROWS OF STUDS OR STAGGERED STUDS AS FOLLOWS:
1. VERTICALLY AT THE CEILING AND FLOOR LEVELS
2. HORIZONTALLY AT INTERVALS NOT EXCEEDING 10"
B. AT ALL INTERCONNECTIONS BETWEEN CONCEALED VERTICAL STUD WALL OR PARTITION
SPACES AND CONCEALED HORIZONTAL SPACES CREATED BY AND ASSEMBLY OF FLOOR
JOISTS OR TRUSSES, AND BETWEEN CONCEALED VERTICAL AND HORZONTAL SPACES
SUCH AS OCCUR AT SOFFITS, DROP CEILINGS, COVE CEILINGS, AND SIMILAR LOCATIONS.
C. C) IN CONCEALED SPACES BETWEEN STAIR STRINGERS AT THE TOP AND BOTTOM OF
THE RUN. ENCLOSED SPACES UNDER STAIRS SHALL ALSO COMPLY WITH CBC 1009.5.3.
D. D) WHEN ANNULAR SPACE PROTECTION IS PROVIDED IN ACCORDANCE WITH CBC 707.2
EX. 6, CBC 712.4.1.2 EX. 1, OR CBC 712.4.2, FIREBLOCKING SHALL BE INSTALLED AT ALL
OPENINGS AROUND VENTS, PIPES, DUCTS, CHIMNEYS, AND FIREPLACES WITH AN
APPROVED MATERIAL TO RESIST THE FREE PASSAGE OF FLAME AND THE PRODUCTS
COMBUSTION.
60. DRAFTSTOPPING SHALL BE INSTALLED IN COMBUSTIABLE CONCEALED LOCATIONS IN
ACCORDANCE WITH CBC 717.3 AND 17.4. RESPECTIVELY, AT THE FOLLWING LOCATIONS:
A. IN FLOOR-CEILING ASSEMBLY AND LOCATED ABOVE AND IN LINE WITH THE DWELLING
UNIT SEPARATION IN DUPLEXES NOT EQUIPPED WITH AN AUTOMATIC SPRINKLER
SYSTEM
B. IN ATTICS AND CONCEALED ROOF SPACES SUCH THAT ANY HORIZONTAL AREA DOES
NOT EXCEED 3,000 SQ. FT. IN DWELLING NOT EQUIPPED WITH AND AUTOMATIC
SPRINKLER SYSTEM.
C. DRAFTSTOPPING MATERIALS SHALL NOT BE LESS THAN 1/2" GYPSUM BOARD, 3/8" WOOD
OR BLANKETS OF MINERAL WOOL OR GLASS FIVER, OR OTHER APPROVED MATERIALS
ADEQUATELY SUPPORTED.
D. OPENINGS IN THE PARTITIONS SHALL BE PROTEXTED BE SELF-CLOSING DOORS WITH
ATOMATIC LATCHES CONSTRUCTED AS REQUIRED FOR THE PATRONS.
61. WALLS, FLOOR, AND CEILING SHALL NOT EXCEED THE FLAME SPREAD CLASSIFICATIONS IN
CBC T-803.5.
62. INTERIOR FLOOR FINISH AND FLOOR COVERING MATERIALS SHALL COMPLY WITH CBC 804.2
THROUGH 804.4.1.
63. CURVED STAIRWAYS SHALL HAVE A MINIMUM 6" TREAD DEPTH WITH A MINIMUM 10" TREAD
DEPTH MEASURED AT RIGHT ANGLE TO THE TREAD'S LEADING EDGE AT A POINT 12" FROM
THE SIDE WHERE THE TREATS ARE NARROWER (CBC 1009.3, 1009.7).
64. ALL ELECTRICAL, TELEPHONE, CABLE TELEVISION SYSTEM, AND SIMILAR SERVICE WIRES
AND CABLES SHALL BE INSTALLED UNDER GROUND. UNDERGROUND FUURE STUB OUT IS
REQUIRED.
65. EACH PANE OF SAFTEY GLAZING INSTALLED IN HAZARDOUS LOCATIONS SHALL BE
IDENTIFIED BY A MANUFACTURER'S DESIGNATION SPECIFYING WHO APPLIED THE
DESIGNATION, THE MANUFACTURER OR INSTALLER AND THE SAFETY GLAZING STANDARD.
THE FOLLOWING SHALL BE CONSIDERED SPECIFIC HAZARDOUS LOCATIONS FOR THE
PURPOSED OF SAFTEY GLAZING. GLAZING IN:
A. SWING DOORS.
B. FIXED AND SLIDING PANELS OF SLIDING DOOR ASSEMBLIES AND PANELS IN SLIDING AND
BI-FOLD CLOSET DOOR ASSEMBLIES.
C. STORM DOORS.
D. UNFRAMED SWINGING DOORS.
E. DOOR AND ENCLOSURES FOR HOT TUBS, WHIRLPOOLS, SAUNAS, STEAM ROOMS, BATH
TUBS, AND SHOWERS.
F. FIXED OR OPERABLE PANELS ADJACENT TO A DOOR WHERE THE NEAREST EXPOSED
EDGE OF THE GLAZING IS WITHIN 24" ARC OF EITHER VERTICAL EDGE OF THE DOOR IN A
CLOSED POSITION AND WHERE THE BOTTOM EXPOSED EDGE OF THE GLAZING IS LESS
THAN 60" ABOVE THE WALKING SURFACE. READ CODE FOR EXCEPTIONS.
G. FIXED OR OPERABLE PANEL, OTHER THAN THE DESCRIBED IN ITEMS E AND F, WHICH
MEETS ALL OF THE FOLLOWING CONDITIONS.
a. EXPOSED AREA OF AN INDIVIDUAL PANE GREATER THAN 9 SQ. FT.
b. EXPOSED BOTTOM EDGE LESS THAN 18" ABOVE THE FLOOR.
c. EXPOSED TOP EDGE GREATER THAN 36" ABOVE THE FLOOR.
d. ONE OR MORE WALKING SURFACES WITHIN 36" HORIZONTALLY OF THE PLANE OF THE
GLAZING.
H. GUARDS AND RAILINGS REGARDLESS OF AREA OR HEIGHT ABOVE A WALKING SURFACE.
INCLUDED ARE STRUCTURAL BALUSTER PANELS AND NON-STRUCTURAL IN-FILL PANELS.
I. WALLS AND FENCES ENCLOSING INDOOR AND OUTDOOR SWIMMING POOLS AND SPAS
WHERE ALL OF THE FOLLOWING CONDITIONS ARE PRESENT:
a. THE BOTTOM EDGE OF THE GLAZING IS LESS THAN 60" ABOVE A WALKING SURFACE
ON THE POOL OR SPA SIDE OF GLAZING.
b. THE GLAZING IS WITHIN 60" OF A SWIMMING POOL OR SPA WATER'S EDGE.
J. ADJACENT TO STAIRWAYS, LANDINGS AND RAMPS WITHIN 36" HORIZONTALLY OF A
WALKING SURFACE; WHEN THE EXPOSED SURFACE OF THE GLASS IS LESS THAN 60"
ABOVE THE PLANE OF THE ADJACENT WALKING SURFACE. (READ THE CODE FOR
EXCEPTIONS WITH INSTALLATION)
K. ADJACENT TO STAIRWAYS WITHIN 60" HORIZONTALLY OF THE BOTTOM TREAD OF A
STAIRWAY IN ANY DIRECTION WHEN THE EXPOSED SURFACE OF THE GLASS IS LESS
THAN 60" ABOVE THE NOSE OF THE TREAD.
N
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:26:54 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvt12" = 1'-0"20032.01
A0.02
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
GENERAL NOTES -
RESIDENTIAL
SERMON RESIDENCE
PLANNING SUBMITTAL
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
108
109
N
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:26:57 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvt20032.01
A0.06
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
EXISTING SITE PHOTOS
SERMON RESIDENCE
PLANNING SUBMITTAL
EXISTING STABLE - VIEW FROM APPALOOSAPROPOSED FUTURE SET ASIDE - VIEW FROM APPALOOSAEXISTING CORRAL - VIEW FROM APPALOOSAPROPOSED SET ASIDE AREA
EXISTING CORRALEXISTING CORRAL EXISTING CORRAL EXISTING CORRAL
EXISTING LANDSCAPE - VIEW FROM APPALOOSA EXISTING LANDSCAPE - PROPERTY LINE EXISTING CORRALEXISTING LANDSCAPE - PROPERTY LINE
EXISTING BREEZEWAY - NORTH VIEW EXISTING STABLES - SOUTHWEST FACADEEXISTING STABLES - NORTHWEST VIEWEXISTING STABLES - SOUTHEAST VIEW
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
110
N
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:00 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvt20032.01
A0.07
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
EXISTING SITE PHOTOS
SERMON RESIDENCE
PLANNING SUBMITTAL
NORTH VIEW @ REAR YARD NORTHEAST VIEW @ BACKYARDNORTHWEST VIEW @ REAR YARD WEST LANAI VIEW 1
WEST LANAI VIEW 2 WEST LANAI VIEW 3 EAST VIEW 1 @ AREA OF ADDITIONSOUTHEAST VIEW @ AREA OF ADDITIONNORTHEAST VIEW @ AREA OF ADDITION
NORTHWEST VIEW 2 @ AREA OF ADDITION SOUTHEAST ENTRY VIEW 2 SOUTHEAST ENTRY VIEW 3
SOUTH ENTRY VIEW SOUTHWEST VIEWSOUTHEAST ENTRY VIEW
EAST VIEW @ MASTER
NORTH VIEW @ SUN ROOM
SOUTH ENTRY VIEW 3 SOUTH VIEW @ SIDE YARD
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
111
MB
MB
MB
MB
MB
GM
S67° 08' 09"W 410.29'
N53° 57' 12"W 329.22'
S45° 17' 07"W 149.29'S10° 17' 50"W 197.59'Δ=060°12'40"
R=300.00'
L=315.26'
T=173.94'
S40° 05' 10" W 30.00'
N84° 55' 30"W 236.42'
S60° 53' 30"W 122.02'
N48° 22' 45"W 185.90'
N70° 49' 13"W 412.53'N12° 21' 52"W 217.85'S06° 01' 01"E 107.21'
OBSERVATORY
342 SF
RECREATION FACILITY
1,935 SF
PATIO COVER
320 SF
MAIN RESIDENCE
6,459 SF
POOL EQUIPMENT
298 SF
BATH
76 SF
SAUNA
76 SF
SECONDARY DRIVE
3,361 SF
PRIMARY DRIVE
4,750 SF
PERVIOUS SURFACE
3,810 SF
PAVED WALKS & PATIO AREAS
3,825 SF
POOL DECKING
2,905 SF
SWIMMING POOL
1,430 SF
R-SB50' - 0"S-SB35'
-
0"S-SB35' - 0"F-SB50' - 0"30' - 0"30' - 0"(N) 1,000 SF STABLE & CORRAL SET ASIDE
AREA ENTIRE AREA < 10% SLOPE
(RHMC 17.18.020.A)
1 8 ' - 0 "7 8 ' - 0 "1 8 ' - 0 "(E) PRIVATE DRIVEWAY (APPALOOSA LANE)
APPARENT LOCATION PER LAND SURVEY:
2020-10-30_20-5514_TOPO
CHRIS NELSON & ASSOCIATES LICENSE # 6385
(N) 2,808 SF REGULATION TENNIS COURT
2:1 MAX GRADE SLOPE; 10' TO SIDE BASELINE / 18 FRONT AND BACK TO BASELINE
(RHMC 17.16.210.7). SEE LANDSCAPE DRAWINGS FOR ADDITIONAL INFORMATION
50'
-
0"10'
-
0"36'
-
0"10'
-
0"
R -S B50' - 0 "
R W E25' - 0 "S-SB25' - 0"25' - 0"25' - 0"RWE50' - 0"RWE50'
-
0"S-SB25'
-
0"R-SB50' - 0"RWE60' - 0"REPURPOSED STABLE
1,069 SF EXISTING STRUCTURE + 741 SF ADDITION
1,810 SF TOTAL AREA; MIXED USE STRUCTURE
(E) STABLE ACCESS TO REMAIN
A002
13'
-
0"
8' - 0"
VEHICULAR ACCESS
(25% MAX SLOPE)
A003
TYP20' - 0"2 8 ' - 0 "39'
- 7"SIDE YARD SET BACK
PROPERTY LINE
EASEMENT
SETBACK
ROADWAY
S-SB
FRONT YARD SET BACKF-SB
REAR YARD SET BACKR-SB
ROADWAY EASEMENTRWE
BUILDING PAD
1. THE SITE SHALL BE FULLY FENCED PRIOR TO THE START OF CONSTRUCTION
2. ALL ON-SITE LITTER AND DEBRIS SHALL BE COLLECTED DAILY
3. CONSTRUCTION WORK SHALL OCCUR ONLY BETWEEN THE HOURS OF 7:00 A.M. AND 6:00 P.M.
ON MONDAY THROUGH FRIDAY, BETWEEN 9:00 A.M. AND 5:00 P.M. ON SATURDAY, WITH NO
WORK OCCURRING ON SUNDAY AND HOLIDAYS
4. MATERIAL STORAGE ON PUBLIC STREETS SHALL NOT EXCEED 48-HOURS PER LOAD
5. STREETS AND SIDEWALKS ADJACENT TO JOB SITES SHALL BE CLEAN AND FREE OF DEBRIS.
6. THE CONTRACTOR SHALL VERIFY ALL EXISTING CONDITIONS, GRADES, ELEVATIONS AND
DIMENSIONS BEFORE STARTING WORK. THE ARCHITECT SHALL BE NOTIFIED IMMEDIATELY OF
ANY DISCREPANCIES OR INCONSISTENCIES.
7. INSTALL EXPANSION JOINTS AT ALL LOCATIONS WHERE PAVEMENT MEETS BUILDING, WALLS,
CURBS, AND OTHER PERMANENT STRUCTURES.
8. REFER TO CIVIL DRAWINGS FOR GRADING, DRAINAGE, UTILITIES AND PUBLIC RIGHT-OF-WAY
IMPROVEMENTS.
9. REFER TO LANDSCAPE DRAWINGS FOR HARDSCAPE, PLANTERS, AND SITE FURNITURE
10. SEE CONSTRUCTION PLANS FOR WALL SCHEDULES
11. ANY INCONSITENCIES OR UNFORESEEN CONDITIONS TO BE REVIEWED BY THE ARCHITECT
PRIOR TO PROCEEDING WITH CONSTRUCTION.
12. CONTRACTOR SHALL PROVIDE, ERECT AND MAINTAIN TEMPORARY BARRIERS AND GUARDS,
AND ALL TEMPORARY SHORING AND BRACING AS REQUIRED BY ALL CITY AND STATE
REGULATIONS.
13. CONTRACTOR SHALL PROVIDE ADEQUATE WEATHER PROTECTION FOR THE BUILDING AND ITS
CONTENTS DURING THE COURSE OF WORK.
14. CONTRACTOR TO PROVIDE TEMPORARY POWER POLE AND METER FOR THE DURATION OF THE
WORK.
15. CONTRACTOR TO MAINTAIN TEMPORARY LIGHT AS REQUIRED FOR THE DURATION OF THE
WORK.
16. CONTRACTOR SHALL PROVIDE TEMPORARY SANITARY FACILITIES AS TO LEAST IMPACT
NEIGHBORS AND AS DIRECTED BY CITY REGULATIONS.
17. PROTECT IN-PLACE ALL SURVEY MONUMENTS AND PROPERTY CORNER MARKERS.
18. GC TO VERIFY THAT (E) SEWER LATERAL IS IN GOOD WORKING ORDER, PROVIDE SEWER
CAMERA INSPECTION IF REQUIRED TO BE REPLACED. GC TO PROVIDE NEW LATERAL WITH
EITHER BACKFLOW PREVENTION DEVICE OR CLEANOUT ON-SITE
17.16.210 -CONDITIONS FOR CONDITIONAL USE PERMITS.
17.16.210.A.7: RECREATIONAL GAME COURTS. TENNIS, RACQUETBALL AND SQUASH COURTS, AND
ANY OTHER FENCED, ENCLOSED, PAVED OR HARD-SURFACED AREAS USED FOR RECREATIONAL
PURPOSES SHALL ADHERE TO THE FOLLOWING CONDITIONS:
A. A LEGALLY REQUIRED AND ACCESSIBLE STABLE AND CORRAL AREA SHALL BE PROVIDED ON
THE SITE IN ACCORDANCE WITH SECTION 17.16.010(A)
B. A GAME COURT SHALL NOT BE LOCATED IN THE FRONT YARD OR ANY SETBACK
C. A GAME COURT SHALL NOT BE LOCATED WITHIN FIFTY FEET OF ANY PAVED ROAD OR STREET
EASEMENTS
D. RETAINING WALLS CONSTRUCTED FOR A GAME COURT SHALL NOT EXCEED FOUR FEET IN
HEIGHT AT ANY POINT ALONG THE WALL; RETAINING WALLS SHALL NOT BE EXPOSED TO THE
EXTERIOR; AND IF NECESSARY TO MINIMIZE THE VISUAL IMPACT, THE GAME COURT SURFACE
SHALL BE INSET OR SUNKEN BELOW GRADE
E. THE CONSTRUCTION OF THE PROPOSED GAME COURT SHALL CONFORM TO THE LOT
COVERAGE LIMITATIONS AS SET FORTH IN SECTION 17.16.070
F. A GAME COURT SHALL NOT BE LOCATED ON A SLOPE THAT EXCEEDS A 2:1 GRADE
G. A GAME COURT SHALL NOT BE LOCATED ON THE SIDE OR BOTTOM OF A CANYON OR IN THE
PATH OF A NATURAL DRAINAGE COURSE
H. WHEN GRADING IS REQUIRED FOR A GAME COURT, CUTTING AND FILLING SHALL BE BALANCED
ON SITE AND SHALL NOT EXCEED A TOTAL CUT AND FILL OF SEVEN HUNDRED FIFTY CUBIC
YARDS
I. WHEN GRADING IS REQUIRED FOR A GAME COURT, CUTTING AND FILLING SHALL BE BALANCED
ON SITE AND SHALL NOT EXCEED TEN THOUSAND SQUARE FEET
J. THE EXISTING TOPOGRAPHY, FLORA AND NATURAL FEATURES OF THE SITE SHALL BE
RETAINED TO THE GREATEST EXTENT POSSIBLE
K. DRAINAGE SYSTEMS SHALL BE INCORPORATED INTO THE GAME COURT AND SHALL BE
APPROVED BY THE CITY ENGINEER
L. A GAME COURT SHALL BE ADEQUATELY SCREENED ON ALL FOUR SIDES
M. LANDSCAPE SCREENING SHALL INCLUDE NATIVE OR OTHER DROUGHT-TOLERANT MATURE
TREES AND SHRUBS WHICH SHALL BE MAINTAINED IN A HEALTHY CONDITION. THE LANDSCAPE
SCREENING SHALL NOT EXCEED THE MATURE HEIGHT DETERMINED BY THE PLANNING
COMMISSION OR CITY COUNCIL AND SHALL BE APPROVED IN ACCORDANCE WITH THE SITE
PLAN REVIEW PROCESS PURSUANT TO CHAPTER 17.46
N. LANDSCAPING SHALL NOT INTERFERE WITH THE VIEWSCAPE OF SURROUNDING PROPERTIES
OR EASEMENTS PURSUANT TO CHAPTER 17.26
O. GAME COURT LIGHTING SHALL NOT BE PERMITTED
P. DESIGN AND CONSTRUCTION OF A GAME COURT SHALL INCLUDE METHODS TO MITIGATE
VISUAL AND NOISE IMPACTS.
ITF RULES OF TENNIS
1. THE COURT
THE COURT SHALL BE A RECTANGLE, 78 FEET (23.77 M) LONG AND, FOR SINGLES MATCHES,
27 FEET (8.23 M) WIDE. FOR DOUBLES MATCHES, THE COURT SHALL BE 36 FEET (10.97 M)
WIDE.
NOTES:
AS A GUIDE FOR INTERNATIONAL COMPETITIONS, THE RECOMMENDED MINIMUM DISTANCE
BETWEEN THE BASELINES AND THE BACKSTOPS SHOULD BE 21 FEET (6.40 M) AND BETWEEN THE
SIDELINES AND THE SIDESTOPS THE RECOMMENDED MINIMUM DISTANCE SHOULD BE 12 FEET
(3.66 M).
AS A GUIDE FOR RECREATIONAL AND CLUB PLAY, THE RECOMMENDED MINIMUM DISTANCE
BETWEEN THE BASELINES AND THE BACKSTOPS SHOULD BE 18 FEET (5.48 M) AND BETWEEN THE
SIDELINES AND THE SIDESTOPS THE RECOMMENDED MINIMUM DISTANCE SHOULD BE 10 FEET
(3.05 M).
AS A GUIDE, THE RECOMMENDED MINIMUM HEIGHT MEASURED AT THE NET FROM THE COURT
SURFACE TO THE CEILING SHOULD BE 29.6 FEET (9.0 M).
N
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:02 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvtAs indicated20032.01
A1.00
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
SITE PLAN
SERMON RESIDENCE
PLANNING SUBMITTAL
1" = 40'-0"100 SITE PLANA002 (E) DRAINAGE LOCATED ON ALL SIDES OF THE EXISTING CORRAL TO REMAIN.
A003
(E) 3-RAIL CORRAL FENCING TO REMAIN. PROTECT IN-PLACE AND/OR
REPLACED/REFURBISH AS REQUIRED. REFER TO LANDSCAPE DRAWINGS FOR
ADDITIONAL INFORMATION
4LEGEND12SHEET NOTES16NOTES -RECREATION COURT
A002 (E) DRAINAGE LOCATED ON ALL SIDES OF THE EXISTING CORRAL TO REMAIN.
A003
(E) 3-RAIL CORRAL FENCING TO REMAIN. PROTECT IN-PLACE AND/OR
REPLACED/REFURBISH AS REQUIRED. REFER TO LANDSCAPE DRAWINGS FOR
ADDITIONAL INFORMATION
8KEYNOTES
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
112
1. REFER TO A0.02 FOR GENERAL NOTES.
2. REFER TO A0.01 FOR SYMBOL LEGEND.
3. ALL DIMENSIONS ARE FROM FACE OF FINISH TO FACE OF FINISH, UON.
4. REMOVE ALL ABANDONED POWER AND SIGNAL CABLING BACK TO SOURCE AND SAFE
OFF.
5. PROVIDE PROTECTION FOR EXISTING FINISHES TO REMAIN.
6. GC SHALL PATCH AND REPAIR AREAS WHERE DEMOLITION OR DAMAGE OCCURRED.
REFINISH DISTURBED AREAS TO MATCH ADJACENT CONDITION. EXTEND PATCH TO
NEAREST NATURAL BREAK POINT.
7. GC TO PATCH AND REPAIR DAMAGED FIRE PROOFING ON STRUCTURAL AND FIRE
RATED ASSEMBLIES. MATCH EXISTING FIRE RATING.
8. REMOVE OR COVER ALL EXISTING PERIMETER WINDOW BLINDS PRIOR TO
COMMENCEMENT OF DEMOLITION. CLEAN AND UNCOVER OR REINSTALL AT
COMPLETION OF CONSTRUCTION.
9. CONSULT WITH LANDLORD REGARDING SALVAGE AND REUSE OF BUILDING STANDARD
ELEMENTS NOT REQUIRED FOR NEW CONSTRUCTION.
10. ANY DEMOLITION DRAWINGS AND NOTES ARE PROVIDED FOR CONVENIENCE AND
INFORMATION ONLY AND ARE NOT INTENDED TO REPRESENT THE COMPREHENSIVE
STATE OF THE BUILDING(S). VERIFY THE EXISTING STATE OF THE BUILDING(S) FINISHES
AND BUILDING SYSTEMS.
11. CONTRACTOR TO COORDINATE AND VERIFY ALL DEMOLITION WITH ALL ALTERATION
PLANS
12. FOLLOWING DEMOLITION, ALL EXISTING DIMENSIONS AND CONDITIONS ARE TO BE
CHECKED BY THE CONTRACTOR FOR CONFORMANCE WITH THE REQUIREMENTS OF
THE NEW CONSTRUCTION. ANY INCONSISTENCIES OR UNFORESEEN CONDITIONS ARE
TO BE SUBMITTED TO THE ARCHITECT FOR REVIEW PRIOR TO THE COMMENCEMENT OF
WORK.
15. CONTRACTOR TO REMOVE ALL DEMOLISHED MATERIALS AND ITEMS FROM THE SITE IN
ACCORDANCE WITH ALL APPLICABLE AGENCY CODES AND REGULATIONS
16. CONTRACTOR SHALL TAKE SPECIAL CARE TO PRESERVE THOSE ELEMENTS THAT ARE
TO REMAIN. ANY ITEMS THAT ARE TO BE RE-USED MUST BE STORED AND PROTECTED
AS REQUIRED FOR RE-USE.
17. CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONS TO ENSURE THE SAFETY OF
THE EXISTING STRUCTURE.
18. CONTRACTOR SHALL PROVIDE, ERECT AND MAINTAIN ALL TEMPORARY BARRIERS AND
GUARDS, AND ALL TEMPORARY SHORING AND BRACING AS REQUIRED BY ALL CITY AND
STATE REGULATIONS.
8
8
A A
G G
D D
E E
C C
2
2
7
7
1
1
4
4
6
6
3
3
5
5
F F
B B
(E) WALL AC
HATCHED REGION INDICATES
AREA OF PROPOSED
ADDITION (741 SF)
DASHED LINE INDICATES
EXISTING ROOF ABOVE
DEMOLISHED CONSTRUCTION
EXISTING CONSTRUCTION
EXISTING STABLES:
PROPOSED ADDITIONAL SF:
PROPOSED TOTAL SQUARE FOOTAGE:
SQUARE FOOTAGE CALCULATION
1,069 SF
741 SF
1,810 SF
1/4" = 1'-0"101 DEMOLITION SITE PLAN
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:03 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvtAs indicated20032.01
A1.06
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
DEMOLITION PLAN
SERMON RESIDENCE
PLANNING SUBMITTAL
N8LEGEND 4KEYNOTES8SQUARE FOOTAGE CALC.
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
113
A2.01A2.00
A2.01
6
A2.00
6
88
1
A4.00
728 SF
OFFICE
002
42x46
HH:94 3"42x46HH:94C/L APPALOOSA LANE (SUBJECT PROPERTY LINE)ROADWAY EASEMENT
25' - 0"
SIDE YARD SETBACK
25' - 0"
8
8
14' - 0" 12' - 0" 14' - 0"12' - 0"2' - 0"6' - 0"6' - 0"2' - 0"A A 40' - 0"G G
D D
E E
C C
2
2
7
7
1
1
36' - 0"8' - 0"
8' - 0"36' - 0"
4
4
6
6
3
3
5
5
12' - 0" 12' - 0" 12' - 0"
12' - 0" 12' - 0" 12' - 0"
F F
B B
12' - 0"1
A3.00
2
A4.00
3
A4.00
4
A3.00
5
A3.00
7
A3.00
A2.03
6
A2.038
A2.02
6
A2.02 8
A2.01
6
(N)(E)
(E)
A2.018 (N)
(E)
A2.00
6
(N)
(E)
A2.00 8(N)
794 SF
REC ROOM
001 6' - 7"42x46
HH:94
42x46
HH:94
42x46HH:9446x46HH:9447x46HH:94HATCHED REGION INDICATES
AREA OF PROPOSED
ADDITION (741 SF)
57 SF
RESTROOM
003
DASHED LINE
INDICATES ROOF ABOVE
42x46
HH:94
42x46
HH:94
42x46
HH:94
42x46
HH:94
42x46
HH:94
DOOR TAG
WALL TAG
STOREFRONT / CURTAIN WALL TAG
NEW MILLWORK
XX
FLOOR DRAIN
CHANGE IN ELEVATION LEVEL
101
PLUMBING, APPLIANCE; EQUIPMENT TAG
MATERIAL TAG?
1i
1i
DEMOLISHED CONSTRUCTION
EXISTING CONSTRUCTION
1 HR RATED PARTITION
2 HR RATED PARTITION
1. REFER TO A0.02 FOR GENERAL NOTES.
2. REFER TO A0.01 FOR SYMBOL LEGEND.
3. ALL DIMENSIONS ARE FROM FACE OF FINISH TO FACE OF FINISH, UON.
4. REMOVE ALL ABANDONED POWER AND SIGNAL CABLING BACK TO SOURCE AND SAFE
OFF.
5. PROVIDE PROTECTION FOR EXISTING FINISHES TO REMAIN.
6. GC SHALL PATCH AND REPAIR AREAS WHERE DEMOLITION OR DAMAGE OCCURRED.
REFINISH DISTURBED AREAS TO MATCH ADJACENT CONDITION. EXTEND PATCH TO
NEAREST NATURAL BREAK POINT.
7. GC TO PATCH AND REPAIR DAMAGED FIRE PROOFING ON STRUCTURAL AND FIRE
RATED ASSEMBLIES. MATCH EXISTING FIRE RATING.
8. REMOVE OR COVER ALL EXISTING PERIMETER WINDOW BLINDS PRIOR TO
COMMENCEMENT OF DEMOLITION. CLEAN AND UNCOVER OR REINSTALL AT
COMPLETION OF CONSTRUCTION.
9. CONSULT WITH LANDLORD REGARDING SALVAGE AND REUSE OF BUILDING STANDARD
ELEMENTS NOT REQUIRED FOR NEW CONSTRUCTION.
10. ANY DEMOLITION DRAWINGS AND NOTES ARE PROVIDED FOR CONVENIENCE AND
INFORMATION ONLY AND ARE NOT INTENDED TO REPRESENT THE COMPREHENSIVE
STATE OF THE BUILDING(S). VERIFY THE EXISTING STATE OF THE BUILDING(S) FINISHES
AND BUILDING SYSTEMS.
11. CONTRACTOR TO COORDINATE AND VERIFY ALL DEMOLITION WITH ALL ALTERATION
PLANS
12. FOLLOWING DEMOLITION, ALL EXISTING DIMENSIONS AND CONDITIONS ARE TO BE
CHECKED BY THE CONTRACTOR FOR CONFORMANCE WITH THE REQUIREMENTS OF
THE NEW CONSTRUCTION. ANY INCONSISTENCIES OR UNFORESEEN CONDITIONS ARE
TO BE SUBMITTED TO THE ARCHITECT FOR REVIEW PRIOR TO THE COMMENCEMENT OF
WORK.
15. CONTRACTOR TO REMOVE ALL DEMOLISHED MATERIALS AND ITEMS FROM THE SITE IN
ACCORDANCE WITH ALL APPLICABLE AGENCY CODES AND REGULATIONS
16. CONTRACTOR SHALL TAKE SPECIAL CARE TO PRESERVE THOSE ELEMENTS THAT ARE
TO REMAIN. ANY ITEMS THAT ARE TO BE RE-USED MUST BE STORED AND PROTECTED
AS REQUIRED FOR RE-USE.
17. CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONS TO ENSURE THE SAFETY OF
THE EXISTING STRUCTURE.
18. CONTRACTOR SHALL PROVIDE, ERECT AND MAINTAIN ALL TEMPORARY BARRIERS AND
GUARDS, AND ALL TEMPORARY SHORING AND BRACING AS REQUIRED BY ALL CITY AND
STATE REGULATIONS.
EXISTING STABLES:
PROPOSED ADDITIONAL SF:
PROPOSED TOTAL SQUARE FOOTAGE:
SQUARE FOOTAGE CALCULATION
1,069 SF
741 SF
1,810 SF
1/4" = 1'-0"101 FIRST FLOOR PLAN
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:08 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvtAs indicated20032.01
A1.11
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
BN
CONSTRUCTION PLAN
SERMON RESIDENCE
PLANNING SUBMITTAL
N16SHEET NOTES 12SQUARE FOOTAGE CALC.8LEGEND 4KEYNOTES
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
114
5" / 12"5" / 12"5" / 12"5" / 12"5" / 12"5" / 12"C/L APPALOOSA LANE (SUBJECT PROPERTY LINE)ROADWAY EASEMENT
25' - 0"
SIDE YARD SETBACK
25' - 0"
8
8
A A
G G
D D
E E
C C
2
2
7
7
1
1
4
4
6
6
3
3
5
5
(N) ROOF TO MATCH (E)
8' - 1"
(N) ROOF TO MATCH (E)
8' - 1"
F F
B B
1
A3.00
2
A4.00
3
A4.00
4
A3.00
5
A3.00
7
A3.00
HIGH ROOF
HIGH ROOF
RIDGE
MIDDLE ROOF
MIDDLE ROOF
LOW ROOF
LOW ROOF
ACTUAL DISTANCE TO ROADWAY
35' - 0"
DOOR TAG
WALL TAG
STOREFRONT / CURTAIN WALL TAG
NEW MILLWORK
XX
FLOOR DRAIN
CHANGE IN ELEVATION LEVEL
101
PLUMBING, APPLIANCE; EQUIPMENT TAG
MATERIAL TAG?
1i
1i
DEMOLISHED CONSTRUCTION
EXISTING CONSTRUCTION
1 HR RATED PARTITION
2 HR RATED PARTITION
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:10 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvtAs indicated20032.01
A1.30
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
BN
ROOF PLAN
SERMON RESIDENCE
PLANNING SUBMITTAL
1/4" = 1'-0"102 ROOF PLAN NISSUE RECORD
∆ DATE REASON FOR ISSUE BY
115
FIRST FLOOR
0' -0"
ROOF PLAN
21' -5 29/32"
1ST FLOOR
CEILING
7' -10"13' - 8"7' - 10"82714635
(E)(N)
(E)(N)
FIRST FLOOR
0' -0"
FIRST FLOOR
0' -0"
ROOF PLAN
21' -5 29/32"
ROOF PLAN
21' -5 29/32"
1ST FLOOR
CEILING
7' -10"
1ST FLOOR
CEILING
7' -10"
AGDECFB
(N)(E)
(N)(E)
A001
1/4" = 1'-0"6NORTH ELEVATION
1/4" = 1'-0"8EAST ELEVATION
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:12 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvt1/4" = 1'-0"20032.01
A2.00
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
BN
EXTERIOR ELEVATIONS
SERMON RESIDENCE
PLANNING SUBMITTAL
KEYNOTES
SHEET NOTES
A001 FACADE DESIGN SUBJECT TO CHANGE PER RHCA REVIEW, TYP.
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
116
FIRST FLOOR
0' -0"
ROOF PLAN
21' -5 29/32"
1ST FLOOR
CEILING
7' -10"
8 27 14635
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
(E)(N)
(E)(N)
FIRST FLOOR
0' -0"
ROOF PLAN
21' -5 29/32"21' - 6"A GDEC
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"20' - 9 3/4"FB
(N)(E)
(N)(E)
A001
1. FINISH MATERIAL POLLUTANT CONTROL: FINISH MATERIALS, INCLUDING
ADHESIVES, SEALANTS, CAULKS, AND COMPOSITE WOOD PRODUCTS MUST
COMPLY WITH CGBSC 4.504.1-4.504.5. VERIFICATION OF COMPLIANCE MUST
BE DOCUMENTED.
1/4" = 1'-0"6SOUTH ELEVATION
1/4" = 1'-0"8WEST ELEVATION
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:13 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvtAs indicated20032.01
A2.01
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
BN
EXTERIOR ELEVATIONS
SERMON RESIDENCE
PLANNING SUBMITTAL
KEYNOTES
SHEET NOTES
A001 FACADE DESIGN SUBJECT TO CHANGE PER RHCA REVIEW, TYP.
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
117
FIRST FLOOR
0' -0"
ROOF PLAN
21' -5 29/32"
1ST FLOOR
CEILING
7' -10"
82714635
13' - 8"7' - 10"FIRST FLOOR
0' -0"
FIRST FLOOR
0' -0"
ROOF PLAN
21' -5 29/32"
ROOF PLAN
21' -5 29/32"
1ST FLOOR
CEILING
7' -10"
1ST FLOOR
CEILING
7' -10"
AGDECFB
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:15 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvt1/4" = 1'-0"20032.01
A2.02
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
EXISTING ELEVATIONS
SERMON RESIDENCE
PLANNING SUBMITTAL
1/4" = 1'-0"6EXISTING NORTH ELEVATION
1/4" = 1'-0"8EXISTING EAST ELEVATION
KEYNOTES
SHEET NOTES ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
118
FIRST FLOOR
0' -0"
ROOF PLAN
21' -5 29/32"
1ST FLOOR
CEILING
7' -10"
8 27 14635
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
FIRST FLOOR
0' -0"
ROOF PLAN
21' -5 29/32"
A GDEC
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
FB
21' - 6"20' - 9 3/4"1. FINISH MATERIAL POLLUTANT CONTROL: FINISH MATERIALS, INCLUDING
ADHESIVES, SEALANTS, CAULKS, AND COMPOSITE WOOD PRODUCTS MUST
COMPLY WITH CGBSC 4.504.1-4.504.5. VERIFICATION OF COMPLIANCE MUST
BE DOCUMENTED.
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:15 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvtAs indicated20032.01
A2.03
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
EXISTING ELEVATIONS
SERMON RESIDENCE
PLANNING SUBMITTAL
1/4" = 1'-0"6EXISTING SOUTH ELEVATION
1/4" = 1'-0"8EXISTING WEST ELEVATION
SHEET NOTES
KEYNOTES
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
119
FIRST FLOOR
0' -0"
AGDEC
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
F B
794 SF
REC ROOM
001
FIRST FLOOR
0' -0"
AGDEC
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
F B
794 SF
REC ROOM
001
FIRST FLOOR
0' -0"
AGDEC
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
F B
728 SF
OFFICE
002
FIRST FLOOR
0' -0"
AGDEC
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
F B
728 SF
OFFICE
002
N
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:17 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvt1/4" = 1'-0"20032.01
A3.00
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
BUILDING SECTIONS
SERMON RESIDENCE
PLANNING SUBMITTAL
1/4" = 1'-0"1BUILDING SECTION 01A
1/4" = 1'-0"4BUILDING SECTION 01B
1/4" = 1'-0"5BUILDING SECTION 01C
1/4" = 1'-0"7BUILDING SECTION 01D
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
120
FIRST FLOOR
0' -0"
8 27 14635
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
794 SF
REC ROOM
001
728 SF
OFFICE
002
57 SF
RESTROOM
003
SEA LEVEL
0' -0"
FIRST FLOOR
0' -0"
82714635
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
728 SF
OFFICE
002
794 SF
REC ROOM
001
FIRST FLOOR
0' -0"
82714635
PLATE HT.
8' -7"
TOP OF RIDGE
20' -9 3/4"
57 SF
RESTROOM
003
728 SF
OFFICE
002
794 SF
REC ROOM
001
ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE ORIGINAL AND
UNPUBLISHED WORK OF THE ARCHITECT AND MAY NOT BE DUPLICATED, USED, OR DISCLOSED
WITHOUT WRITTEN CONSENT OF ARCHITECT. COPYRIGHTED.
PROJECT NO.CHECKED BY
SHEET NO.
SCALE @ ARCH E1
SHEET NAME
CLIENT NAME
PRIVATE
RESIDENCE
ARCHITECT'S STAMP
PROJECT TEAM
KEY PLAN
MEP ENGINEER
STRUCTURAL ENGINEER
OTHER CONSULTANT
CIVIL ENGINEER
LANDSCAPE ARCHITECT
6/25/2021 10:27:18 AMBIM 360://15 Upper Blackwater Canyon/15 UBWC Barn.rvt1/4" = 1'-0"20032.01
A4.00
STABLE & SPORTS COURT
15 Upper Blackwater Canyon Road, Rolling Hills,
CA 90274
Approver
BUILDING SECTIONS
SERMON RESIDENCE
PLANNING SUBMITTAL
1/4" = 1'-0"1BUILDING SECTION 02A
1/4" = 1'-0"2BUILDING SECTION 02B
1/4" = 1'-0"3BUILDING SECTION 02D
ISSUE RECORD
∆ DATE REASON FOR ISSUE BY
121
122
123
BLACKWATER RESIDENCESHEET:
REVS / SUBS
NO. DESCRIPTION
DATE:
DRAWN BY:
CHECKED BY:
PROJECT #:
Signature
Expiration
Date
Bosky Landscape Architecture
t: (805) 845-3251
e: hello@boskyland.com
590 E Gutierrez Street, Suite D
Santa Barbara, CA 93103
www.boskyland.com
L2.015 Upper Blackwater Canyon RdRolling Hills, CA 90274LANDSC APE IRRIGATION PLAN
06.25.2021
2106
B O S K Y
L A N D S C A P E
A RCHITECTURE
w w w .b o s k y l a n d .c o m
MWELO CALCULATIONS
1 8 " T R E E
1 8 " T R E E
1 8 " T R E E
1 6 " T R E E
2 4 " T R E E
3 8 " T R E E
2 2 " T R E E
1 4 " T R E E
1 0 " T R E E
2 0 " T R E E
1 2 " T R E E
1 8 " T R E E
1 2 " T R E E
1 6 " T R E E
STABLES
CON
C
C O R RA L 8 7 9 .7 2 E P
8 7 6 .7 5 E P
8 7 2 .3 8 E P
8 6 9 .4 3 E P 8 7 9 .6 4 F S
8 7 6 .7 6 F S
8 7 2 .0 4 F S
8 6 9 .1 2 F S
8 6 7 .3 6 F S
8 8 2 .9 N G 8 8 4 .4 N G
9 0 1 .5 N G
DRAIN INLET(TYP.)
Ra
Ra
Ra
Ra
Ra
Ra
Ra
RaRa
RaRa
RaRa
RaRa
RaRa
RaRa
RaRa
RaRa
Ra
Ra
Ra
Ra
Ra
Ra
Ra
Ra
Ra
Ha
Ha Ha
Ha
HaHa
Ha
Ha
Ha
Ha
Ha
Ha Ha
Ha Ha
Ha
Ha
Ha
Ha
1
1
0 20 40 FT
SPORT COURT
A P P A L O O S A L A N E
SCALE: 1"=20'-0"
(E) DG DRIVE
REMAINS
DRIP IRRIGATION TO CONNECT TO
EXSITING IRRIGATION SYSTEM
PROTECTED BY BACKFLOW PREVENTER
AND REGULATED BY SMART SENSOR.
CONTRACTOR TO ADD DRIP IRRIGATION
VALVE TO EXISTING SYSTEM
HYDROZONE MAP
HYDROZONE LEGEND
NOTE:
HYDROZONE LABELS/NUMBERS CORRESPOND TO VALVE # DESIGNATIONS
MAWA=(ETo)(0.62) [(ETAF x
LA) + ((1-ETAF) x SLA)]
ETWU=(ETo)(0.62)
[(ETAF x LA) +SLA]
Irrigation Calculations by Zone
Hydrozone No.Description WUCOLS
Type
PF Irrigation Method IE ETAF (PF/
IE)
HA or
LA
ETAF x
Area
PF x
Area
1 Shrubs Low 0.15 Drip irrigation 1 0.19 1700 314.81 255.00
Totals 0.81 0.19 1,700.0 314.8 255.0
Irrigation Design Results
ETWU < MAWA TRUE
ETAF < .55 TRUE
1
1 / Shrubs 0.15 Drip irrigation 0.81 0.19 5,880 1,117.2 27,499
79,602
27,499
1,117.2
5,880
0.19
1,117.25,880
0 0
5,880
1,117.2
0.19
LANDSCAPE IRRIGATION WATER EFFICIENT LANDSCAPE ORDINACE
SUPPLEMENT INFORMATION:
I AGREE TO COMPLY WITH THE REQUIREMENTS OF THE WATER
EFFICIENT LANDSCAPE ORDINANCE AND SUBMIT A COMPLETE
LANDSCAPE DOCUMENT PACKAGE.
ALL IRRIGATION EMISSION DEVICES WILL MEET THE CRITERIA AS
SET FORTH IN MWELO SECTION 492.7(A)(1)(M) AND SHALL BE
INSTALLED AND OPERATED ACCORDING TO MANUFACTURER'S
INSTRUCTIONS/ RECOMMENDATIONS.
I AM FAMILIAR WITH THE REQUIREMENTS FOR LANDSCAPE AND
IRRIGATION PLANS CONTAINED IN AB 1881. I HAVE PREPARED THIS
PLAN IN COMPLIANCE WITH THOSE REGULATIONS. I CERTIFY THAT
THE PLAN IMPLEMENTS THOSE REGULATIONS TO PROVIDE
EFFICIENT USE OF WATER.
IRRIGATION SYSTEM HAS BEEN DESIGNED TO PREVENT RUNOFF,
LOW HEAD DRAINAGE, OVERSPRAY, OR OTHER SIMILAR
CONDITIONS WHERE IRRIGATION WATER FLOWS ONTO
NON-TARGETED AREAS (E.G., ADJACENT PROPERTY,
NON-IRRIGATED AREAS, HARDSCAPES, ROADWAYS OR
STRUCTURES) IN ACCORDANCE WITH MWELO SECTIONS
492.7(A)(1)(I) AND 492.7(A)(1)(R).
I HAVE COMPLIED WITH THE CRITERIA OF THE ORDINANCE AND
APPLIED THEM FOR THE EFFICIENT USE OF WATER IN THE
LANDSCAPE DESIGN PLANS.
__________________________________________________
(Signature)
COMPLIANCE STATEMENT
6/25/21
(Date)
APPLICANT & PROJECT INFORMATION
Name: ________________________________________________________________________
Phone:________________________________________________________________________
Address:_______________________________________________________________________
Email:_________________________________________________________________________
Project
Site Address: ___________________________________________________________________
Project Type (new dwelling or rehab): _______________________________________________
_____ The current project does not include landscaping. I am aware that future landscape
installations may be required to comply with the City of Rolling Hills Water Efficient
Landscape Ordinance Chapter 13.18.
_____ This project does incorporate landscaping. (Please provide the information below
specific to the landscape area which will be completed as part of this project and specify
the compliance method to be used):
Total Landscape Area (sq. ft.): ________________ Turf Area (sq. ft.): ______________________
Non-Turf Plan Area (sq. ft.): ______________Special Landscape Area (sq. ft.): _______________
Water Type (potable, recycled, well):________________________________________________
Name of water purveyor (If not served by private well):_________________________________
Project Description
Signature
I certify the above information is correct and agree to comply with the requirements of Chapter
13.18 Water Efficient Landscape Ordinance.
_____________________________________________ __________________
Signature of property owner or authorized representative Date
BOSKY LANDSCAPE ARCHITECTURE
805.845.3251
590 E GUTIERREZ ST, SUITE D, SANTA BARBARA, CA
info@boskyland.com
15 UPPER BLACKWATER CANYON RD, ROLLING HILLS, CA 90274
NEW SPORT COURT
X
5,880 0
5,880 0
POTABLE
CALIFORNIA WATER SERVICE COMPANY
LOW WATER USE, NATURALIZED PLANTING TO CONCEAL PROPOSED SPORT
COURT FROM VIEW AND REDUCE SOUND.
6/25/21
CONTRACTOR SHALL VERIFY LOCATION AND WATER PRESSURE BY
DIRECT MEASUEMENT IN FIELD.
-ALL IRRIGATION EQUIPMENT SHALL BE INSTALLED WITHIN THE LIMIT OF
WORK, 18" OFF ANY HARDSCAPE, AND WITHIN PLANTING AREAS.
-NOTIFY LA OF ANY DISCREPANCIES NOTED BETWEEN PLAN AND ACTUAL
FIELD CONDITIONS.
-CONTRACTOR SHALL VERIFY LOCATIONS OF ALL EXISTING UTILITIES,
STRUCTURES, AND SERVICES BEFORE COMMENCING WORK. THE
LOCATION OF UTILITIES, STRUCTURES, AND SERVICES SHOWN IN THESE
PLANS ARE APPROXIMATE ONLY. ANY DISCREPANCY BETWEEN THESE
PLANS AND ACTUAL FIELD CONDITIONS SHALL BE REPORTED TO THE
OWNER OR OWNER'S REPRESENTATIVE.
-LANDSCAPE ARCHITECT TO VERIFY THE LOCATION OF ALL VALVES AND
HOSE BIBS PRIOR TO INSTALLATION. CONTRACTOR TO FLAG PROPOSED
LOCATIONS FOR APPROVAL.
-LANDSCAPE CONTRACTOR TO INSTALL IRRIGATION SYSTEM AS
REQUIRED TO PROVIDE PROPER COVERAGE AND DISTRIBUTION
UNIFORMITY.
-CONTRACTOR SHALL VERIFY POINT OF CONNECTION WITH OWNER.
-CONNECT INTO (E) SERVICE LINE WITH LINE SIZE BALL VALVE.
-WATER SUPPLIED BY CALIFORNIA WATER SERVICE COMPANY
-PRESSURE REGULATING DEVICES ARE REQUIRED IF PRESSURE IS
BELOW OR EXCEEDS THE RECOMMENDED PRESSURE OF THE SPECIFIED
IRRIGATION DEVICES.
-A DIAGRAM OF THE IRRIGATION PLAN SHOWING HYDROZONES SHALL BE
KEPT WITH THE IRRIGATION CONTROLLER FOR SUBSEQUENT
MANAGEMENT PURPOSES
IRRIGATION NOTES
A CERTIFICATE OF COMPLETION SHALL BE FILLED OUT AND
CERTIFIED BY EITHER THE DESIGNER OF THE LANDSCAPE
PLANS, IRRIGATION PLANS, OR THE LICENSED LANSDSCAPE
CONTRACTOR FOR THE PROJECT.
AN IRRIGATION AUDIT REPORT SHALL BE COMPLETTED AT
THE TIME OF FINAL INSPECTION.
124
Agenda Item No.: 7.A
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:TERRY SHEA, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1281
ADOPTING THE 2021/2022 FISCAL YEAR BUDGET AND RESOLUTION
NO. 1282 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN
LIMIT FOR THE CITY OF ROLLING HILLS.
DATE:June 28, 2021
BACKGROUND:
On May 24, 2021 the City Council held a budget workshop to review the draft proposed 2021/22 budget
which was reviewed by the City Council Finance/Budget/Audit committee on May 19, 2021. The
Proposed FY 2020/21 Budget was reviewed in detail.
City Council reviewed the General Fund FY 2021/22 draft proposed budget as presented.
City Council reviewed the Other Funds FY 2021/22 draft proposed budget as presented.
The budget serves as the City’s roadmap for allocating resources. The budget is a resource allocation
plan for providing city services and achieving the priorities and goals that serve residents and the public.
Importantly, the budget also represents the projections necessary for managing and monitoring annual
revenue and expenditures in a fiscally responsible manner. The preparation of the fiscal year (FY)
involves numerous steps.
The steps in the budget process, to date, have included:
1. January 11, 2021 – City Council received, reviewed and approved the FY 2021/22 budget
calendar.
2. March 22, 2021 – City Council received and reviewed the FY 2020/21 mid-year budget report
and approved the recommended budget adjustments.
3. May 3, 2021 – City Council Finance/Budget/Audit Committee reviewed Financial and
Investment Policies; and reviewed and discussed the Schedule of Fees and Charges.
4. May 24, 2021 – City Council reviewed and approved Financial and Investment Policies, Schedule
of Fees and Charges.
5. May 19, 2021 - City Council Finance/Budget/Audit Committee reviewed the FY 2021/22 staff
125
proposed budget.
6. May 24, 2021 – City Council Budget Workshop reviewed Finance/Audit Committee approved
FY 2021/22 staff proposed budget.
7. June 28, 2021 City Council public hearing, adoption of the FY 2021/22 budget, and approval of
GANN Limit.
DISCUSSION:
In projecting revenues for fiscal year FY 2021/22 using conservative revenue forecasting, staff
anticipates the continued resurgence of property values and is proposing a 5% increase in Property
Taxes and Motor Vehicle in Lieu Taxes. Staff are projecting an increase in building permit and other
fees of $18,750 over the Fiscal Year 2020-21 Budget. Total projected revenues are down $10,100 from
the Adjusted Fiscal Year 2020-21 Budget. The increase in Property Tax and Motor Vehicle In-Lieu
Revenues is being offset by the decrease of $56,250 of Proposition A Exchange, Interest Income
decrease of $20,000 and CARES Act Revenue of $50,000.
Concurrently, FY 2021/22 proposed expenditures are projected to be $678,881 higher than the Fiscal
Year 2020/21 Adjusted Budget, because of increased costs, one-time expenses for a new generator of
$250,000, an off-road vehicle of $20,000 and proposed increases of $152,000 in Storm Water
Management costs.
GENERAL FUND
The FY 2021/21 budget projects $2,100,300 in revenues in relation to $3,084,599 in expenditures
resulting in a deficit of $984,299 before transfers and a deficit of $1,217,499 after transfers. FY 2021-
22 revenues are based on the following assumptions.
FY 2021/22 property taxes are projected to be $59,500 or 5.0% higher and building activity will be
$300,000 which is approximately $20,000 more than FY 2020/21. The City will also be providing its
residents a reprieve from the annual increase it imposes each July 1st for its Refuse Collection. This
will equate to a $232.41 savings for each resident in its annual rate and cost the City $159,200 from its
Refuse Collection Fund. The City will include a transfer to the Refuse Fund for the General Fund to
offset this absorbed increase.
FY 2021/22 proposed expenditures before transfers are $678,881 or 28.22% higher than the FY
2020/21 adjusted budget. The highlights of each Department are listed below:
The differences in the City Administration Department are an increase in Salaries, as well as
Benefits due to a change in where the annual PERS unfunded Liability is charged. Also, included
are one-time costs of $45,000 for records management.
For the Finance Department there is a projected decrease of $5,553.
For Planning and Development, the main differences are an increase of $152,000 for Storm Water
Management and $53,000 in legal costs.
For Law Enforcement there is a projected increase of 3%, but an overall decrease of $12,405 to
the General Fund as the additional costs will be offset by the COPS Fund.
For the Non-Departmental Department there is an increase in proposed expenditures of $132,020.
Part of the increase is $16,000 for a change in where the Community Organization support are
being recorded, in prior years they were in the Community Development Fund. Also, an increase
of $20,000 for the Block Captain events and training and $87,000 for the PVP Land Conservancy.
For the City Properties Department there is an increase in proposed expenditures of $281,773.
126
This is made up of $250,000 for a new generator (one-time cost), $16,963 in increased Repairs
and Maintenance costs and $15,000 in increased Area Landscaping.
Other Funds
The other City Funds are similar to prior years. Of note:
1. Community Facilities Fund - annually, the City asks Caballeros, the Tennis Club and the
Women’s Club if it has programs for which it would like to request City funding. Each club gave
a formal request and for FY 21-22 staff budgeted these requests in the General Fund for the
following: $5,000 (Caballeros), and $5,000 (Women’s Club) for programs and $5,000 for annual
Tennis Maintenance Expense.
2. The Refuse Fund includes a transfer to the General Fund of ($24,000). This transfer includes
($12,000) for the administration of refuse services and ($12,000) to cover staff time and costs
associated with administering the storm water management program. Also, the City will be
providing its residents a reprieve from the annual COLA it imposes each July 1 st for its Refuse
Collection and the annual General Fund subsidy is $159,200.
3. The Traffic Safety Fund includes $10,000 for other work outside of the annual striping. The
General Fund will be budgeting a transfer of $10,000 to the Traffic Safety Fund in FY 2021-22.
4. The COPS Fund revenues are projected to be $160,000. Program Expenditures will be $160,000
to cover a portion of the 2021/22 LA County Sheriff ’s Department law enforcement services and
will cover the supplemental hours for Traffic Enforcement estimated to be $13,200 in FY 2021-
22.
5. The Utility Fund includes $763,638 in design and construction costs for the Crest Road East
Utility Undergrounding Grant Project. The project will be covered by Grant Funds and Rule 20A
Funds from Edison.
6. The Capital Projects Fund will budget $300,000 for Tennis Court Improvements. The General
Fund will be transferring $88,000 to the Capital Projects Fund in FY 2020/21 for this Project.
7. The Transit Funds for Proposition A and for Proposition C are projected to receive $69,500, for
FY 21-22 there is no gifting or exchanging of funds. For Measure R and Measure M there are no
proposed expenditures or gifting as the City is accumulating these funds for the future parking lot
project, estimated revenues are $24,000 and $26,500, respectively.
8. For the Measure W Fund the City is projecting income of $110,000 and we are proposing an
expenditure for Storm Water Management of $38,750.
9. For the Measure A Fund the City is projecting income of $26,100 with no proposed expenditures
for Fiscal Year 2021/22.
As required by law, notice of this public hearing was posted and advertised. In addition, as is the City’s
practice, this hearing was referenced in the draft agenda included in the City newsletter published prior
to this meeting and the agenda was emailed to residents who subscribe to the City’s list serve.
The overall financial position of the City’s General Fund remains strong with a projected year-end
Unassigned Fund Balance of $4,291,809 at June 30, 2022. The City staff works diligently on providing
outstanding government services that will keep the quality of life good for the residents of Rolling
Hills. It is now recommended that the City Council hold a public hearing and adopt the budget and
appropriations limit as proposed. If changes in the budget are necessary during the fiscal year, staff will
return to the City Council for consideration and approval of the modifications.
FISCAL IMPACT:
127
The Fiscal Impact by Fund for the proposed FY 2021/22 Budget is as follows:
Fund Revenues Expenditures Transfers In(Out) Fiscal Impact
General $ 2,100,300 $ (3,084,599)$ (233,200) $ (1,217,499)
Community Facilities - -- -
Self-Insurance -- - -
Refuse Collections 777,500 (912,700) 135,200 -
Traffic Safety -(10,000) 10,000 -
Transit Prop A 38,600 - -38,600
Transit Prop C 32,150 - -32,150
Transit Measure R 25,100 - -25,100
Transit Measure M 27,600 - -27,600
COPS 160,000 (160,000)--
CLEEP 50 (1,100)-(1,050)
Capital Projects -(300,000)88,000 (212,000)
Measure W 110,900 (38,750)-72,150
Measure A 27,000 --27,000
Utility Fund 763,638 (763,638)--
$ 4,062,838 $ (5,270,787) $ -$(1,207,949)
RECOMMENDATION:
Upon the conclusion of the public hearing, staff recommends that the City Council adopt the Fiscal Year
2021-2022 Budget for all the City’s Funds and the Annual Appropriations Limit.
ATTACHMENTS:
Fiscal Year 2021-22 Proposed Budget.pdf
General Fund Historical Revenue & Expenditure Trends.pdf
Graph Historical Revenue & Expenditure Trends.pdf
ResolutionNo 1281 FY_2021-22-AdoptedBudget.docx
ResolutionNo1282 FY_2021-22-AppropLimit.docx
SUPPLEMENTAL - CIP_3Years_2021-June-28.pdf
128
**PROPOSED 06/28/21**
ADJUSTED Favorable
HISTORICAL ANNUAL (unfavorable) PROPOSED
ACTUAL BUDGET PROJECTED BUDGET BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
GENERAL FUND REVENUES SUMMARY
BEGINNING FUND BALANCE 5,795,780$ 5,620,298$ 5,620,298$ -$ 5,509,308$
GENERAL FUND REVENUES
TAXES 1,253,224$ 1,228,600$ 1,316,304$ 87,704$ 1,294,800$
OTHER AGENCIES 226,033 282,500 320,127 37,627 266,100
LICENSES & PERMITS 391,035 321,550 308,535 (13,015) 337,900
USE OF PROPERTY & MONEY 284,472 168,000 119,590 (48,410) 148,000
EXCHANGE FUNDS - 56,250 56,250 - -
OTHER REVENUES 17,456 53,500 42,018 (11,482) 53,500
TOTAL REVENUES 2,172,220$ 2,110,400$ 2,162,825$ 52,425$ 2,100,300$
GENERAL FUND EXPENDITURES SUMMARY BY DEPARTMENT
01 CITY ADMINISTRATION
EMPLOYEE SALARIES 333,768$ 435,100$ 301,068$ 134,032$ 429,100$
EMPLOYEE BENEFITS 154,091 190,000 156,694 33,306 219,826
TOTAL PERSONNEL 487,859 625,100 457,762 167,338 648,926
MATERIALS & SUPPLIES 102,922 143,500 95,260 48,240 138,230
CONTRACTUAL SERVICES 169,922 213,200 258,215 (45,015) 261,400
CAPITAL OUTLAY - - 3,117 (3,117) -
01 TOTAL CITY ADMINISTRATION 760,703$ 981,800$ 814,356$ 167,444$ 1,048,556$
05 FINANCE
MATERIALS & SUPPLIES 333 2,100 - 2,100 200
CONTRACTUAL SERVICES 116,965 120,783 119,024 1,759 117,130
CAPITAL OUTLAY - - - - -
05 TOTAL FINANCE 117,298$ 122,883$ 119,024$ 3,859$ 117,330$
CITY OF ROLLING HILLS
GENERAL FUND REVENUES & EXPENDITURES
HISTORICAL ACTUAL - FY 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
TOTAL GENERAL FUND REVENUES
____________________________________________________________________________________________________________________________________
City of Rolling Hills 1 2021-2022 Proposed Budget129
**PROPOSED 06/28/21**
ADJUSTED Favorable
HISTORICAL ANNUAL (unfavorable) PROPOSED
ACTUAL BUDGET PROJECTED BUDGET BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
CITY OF ROLLING HILLS
GENERAL FUND REVENUES & EXPENDITURES
HISTORICAL ACTUAL - FY 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
15 PLANNING & DEVELOPMENT
EMPLOYEE SALARIES 223,819$ 212,450$ 207,638$ 4,812$ 237,200$
EMPLOYEE BENEFITS 66,012 72,950 66,680 6,270 75,440
TOTAL PERSONNEL 289,831 285,400 274,318 11,082 312,640
MATERIALS & SUPPLIES 2,563 12,600 2,174 10,426 8,850
CONTRACTUAL SERVICES 517,011 544,400 502,275 42,125 712,800
CAPITAL OUTLAY - 2,000 - 2,000 26,400
15 TOTAL PLANNING & DEVELOPMENT 809,405$ 844,400$ 778,767$ 65,633$ 1,060,690$
25 LAW ENFORCEMENT 219,615$ 291,785$ 245,167$ 46,618$ 279,380$
65 NON-DEPARTMENT 33,658$ 97,350$ 54,077$ 43,273$ 229,370$
75 CITY PROPERTIES 68,110$ 67,500$ 73,437$ (5,937)$ 349,273$
2,008,789$ 2,405,718$ 2,084,828$ 320,890$ 3,084,599$
163,431$ (295,318)$ 77,997$ 373,315$ (984,299)$
TRANSFERS (338,913)$ (234,402)$ (188,987)$ 45,415$ (233,200)$
(175,482)$ (529,720)$ (110,990)$ 418,730$ (1,217,499)$
ENDING FUND BALANCE 5,620,298$ 5,090,578$ 5,509,308$ 4,291,809$
GENERAL FUND EXPENDITURES SUMMARY BY ACCOUNT CATEGORY
ADJUSTED Favorable
HISTORICAL ANNUAL (unfavorable) PROPOSED
ACTUAL BUDGET PROJECTED BUDGET BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
EMPLOYEE SALARIES 557,587$ 647,550$ 508,706$ 138,844$ 666,300$
EMPLOYEE BENEFITS 220,103 262,950 223,374 39,576 295,266
TOTAL PERSONNEL 777,690 910,500 732,080 178,420 961,566
MATERIALS & SUPPLIES 108,418 187,300 104,934 82,366 192,380
CONTRACTUAL SERVICES 891,292 973,483 979,812 (6,329) 1,220,863
LAW ENFORCEMENT 219,615 291,785 245,168 46,617 279,380
COMMUNITY PROMOTIONS 11,774 40,650 19,716 20,934 154,010
CAPITAL OUTLAY - 2,000 3,117 (1,117) 276,400
2,008,788$ 2,405,718$ 2,084,828$ 320,891$ 3,084,599$
NET REVENUE(DEFICIT) AFTER TRANSFERS
NET REVENUES BEFORE TRANSFERS
TOTAL GENERAL FUND EXPENDITURES
TOTAL GENERAL FUND EXPENDITURES
____________________________________________________________________________________________________________________________________
City of Rolling Hills 2 2021-2022 Proposed Budget130
**PROPOSED 06/28/21**
ADJUSTED Favorable
HISTORICAL ANNUAL (unfavorable) PROPOSED
ACTUAL BUDGET PROJECTED BUDGET BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
CITY OF ROLLING HILLS
GENERAL FUND REVENUES & EXPENDITURES
HISTORICAL ACTUAL - FY 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
GENERAL FUND REVENUES DETAIL
GENERAL FUND REVENUES
4001 TAXES:
401 Property Taxes 1,201,368$ 1,190,300$ 1,201,183$ 10,883$ 1,249,800$
405 Sales Tax 3,310 4,800 25,226 20,426 4,800
410 Real Estate Transfer Tax 48,546 33,500 89,896 56,396 40,200
4001 Total 1,253,224 1,228,600 1,316,304 87,704 1,294,800
4030 OTHER AGENCIES
505 OES Grants - - 33,401 33,401 20,000
585 CARES ACT - 50,000 50,000 - -
420 Motor Vehicle in Lieu Tax-VLF 226,033 232,500 236,726 4,226 246,100
226,033 282,500 320,127 37,627 266,100
4050 LICENSES & PERMITS
440 Building & Other Permit Fees 369,250 281,250 265,764 (15,486) 300,000
450 Variance, Planning & Zoning Fees 6,700 20,000 27,433 7,433 22,000
455 Animal Control Fees 587 1,300 658 (642) 1,000
460 Franchise Fees 14,498 19,000 14,680 (4,320) 14,900
4050 Total 391,035 321,550 308,535 (13,015) 337,900
4060 FINES & VIOLATIONS
480 Fines & Traffic Violations 14,722 14,300 6,411 (7,889) 14,300
5000 USE OF PROPERTY & MONEY
600 City Hall Leasehold RHCA 83,976 68,000 68,991 991 68,000
670 Interest Earned 200,496 100,000 50,599 (49,401) 80,000
5000 Total 284,472 168,000 119,590 (48,410) 148,000
6500 EXCHANGE FUNDS
620 Proposition A - 56,250 56,250 - -
6700 OTHER REVENUE
650 Public Safety Augmentation Fund 1,000 800 1,007 207 800
655 Burglar Alarm Responses 1,400 600 600 - 600
675 Miscellaneous 334 37,800 34,000 (3,800) 37,800
6700 Total 2,734 39,200 35,607 (3,593) 39,200
TOTAL GENERAL FUND REVENUES 2,172,220$ 2,110,400$ 2,162,825$ 52,425$ 2,100,300$
____________________________________________________________________________________________________________________________________
City of Rolling Hills 3 2021-2022 Proposed Budget131
**PROPOSED 06/28/21**
ADJUSTED Favorable
HISTORICAL ANNUAL (unfavorable) PROPOSED
ACTUAL BUDGET PROJECTED BUDGET BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
CITY OF ROLLING HILLS
GENERAL FUND REVENUES & EXPENDITURES
HISTORICAL ACTUAL - FY 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
GENERAL FUND EXPENDITURES DETAIL BY DEPARTMENT
GENERAL FUND EXPENDITURES
01 CITY ADMINISTRATION
7001 Employee Salaries
702 Salaries Full Time 333,333$ 424,600$ 301,068$ 123,532$ 418,600$
703 Salaries Part Time 435 10,500 - - 10,500
7001 Total 333,768 435,100 301,068 134,032 429,100
7005 Employee Benefits
710 Retirement CalPERS - Employer 51,501 72,400 65,246 7,154 29,000
710 Retirement CalPERS - Employer Unfunded Liab.- - - - 59,026
715 Workers Compensation Insurance 7,776 7,700 7,889 (189) 7,700
716 Group Insurance 39,670 47,600 27,132 20,468 55,000
717 Retiree Medical 30,049 30,300 33,283 (2,983) 30,300
718 Employer Payroll Taxes 22,695 26,800 17,104 9,696 28,400
719 Deferred Compensation - 2,000 1,641 359 4,300
XXX Phone Allowance - - 1,200 (1,200) 1,300
720 Auto Allowance 2,400 3,200 3,200 - 4,800
7005 Total 154,091 190,000 156,694 33,306 219,826
7500 Materials & Supplies
740 Office Supplies & Expense 25,785 60,000 44,667 15,333 38,040
745 Equipment Leasing Costs 7,075 4,100 5,169 (1,069) 14,850
750 Dues & Subscriptions 11,369 11,300 11,105 195 15,240
755 Conference Expense 5,041 10,000 325 9,675 10,000
757 Meeting Expense 2,630 2,000 998 1,002 2,000
759 Training & Education 3,100 2,000 - 2,000 5,000
761 Auto Mileage 416 500 151 349 500
765 Postage 15,258 15,000 16,613 (1,613) 20,000
770 Telephone 6,510 6,100 6,111 (11) 5,700
775 City Council Expense 5,181 10,000 875 9,125 10,000
780 Minutes Clerk Meetings 4,960 6,000 4,562 1,438 6,000
785 Codification 10,117 5,000 1,100 3,900 5,000
790 Advertising - 1,500 825 675 1,000
795 Other General Administrative Expense 5,480 10,000 2,760 7,240 4,900
7500 Total 102,922 143,500 95,260 48,240 138,230
8000 Contractual Services
801 City Attorney 81,950 90,000 88,006 1,994 91,000
802 Legal Expenses - Other - 3,000 1,000 2,000 3,000
820 Website 13,019 6,000 31,408 (25,408) 6,000
850 Election Expense City Council 314 30,000 28,633 1,367 -
890 Consulting Fees 74,639 84,200 109,168 (24,968) 161,400
8000 Total 169,922 213,200 258,215 (45,015) 261,400
9000 Capital Outlay
950 Capital Outlay - Equipment - - 3,117 (3,117) -
9000 Total - - 3,117 (3,117) -
01 TOTAL CITY ADMINISTRATION 760,703$ 981,800$ 814,356$ 167,444$ 1,048,556$
____________________________________________________________________________________________________________________________________
City of Rolling Hills 4 2021-2022 Proposed Budget132
**PROPOSED 06/28/21**
ADJUSTED Favorable
HISTORICAL ANNUAL (unfavorable) PROPOSED
ACTUAL BUDGET PROJECTED BUDGET BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
CITY OF ROLLING HILLS
GENERAL FUND REVENUES & EXPENDITURES
HISTORICAL ACTUAL - FY 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
05 FINANCE
7500 Materials & Supplies
750 Dues & Subscriptions 333$ 2,100$ -$ 2,100$ 200$
7500 Total 333 2,100 - 2,100 200
8000 Contractual Services
810 Annual Audit 16,780 17,100 17,110 (10) 17,630
890 Consulting Fees 100,185 103,683 101,914 1,769 99,500
8000 Total 116,965 120,783 119,024 1,759 117,130
9000 Capital Outlay
950 Capital Outlay - Equipment - - - - -
9000 Total - - - - -
05 TOTAL FINANCE 117,298$ 122,883$ 119,024$ 3,859$ 117,330$
15 PLANNING & DEVELOPMENT
7001 Employee Salaries
702 Salaries Full Time 215,590$ 196,700$ 175,281$ 21,419$ 202,200$
703 Salaries Part Time 8,229 15,750 32,357 (16,607) 35,000
7001 Total 223,819 212,450 207,638 4,812 237,200
7005 Employee Benefits
710 Retirement CalPERS - Employer 28,668 33,800 33,512 288 17,750
715 Workers Compensation Insurance 3,839 3,800 3,285 515 3,800
716 Group Insurance 14,202 16,200 14,415 1,785 30,900
718 Employer Payroll Taxes 16,350 16,750 14,068 2,682 18,790
719 Deferred Compensation 1,103 - - - 1,200
Phone Allowance - - 600 (600) 600
720 Auto Allowance 1,850 2,400 800 1,600 2,400
7005 Total 66,012 72,950 66,680 6,270 75,440
7500 Materials & Supplies
758 Planning Commission Meeting 1,036 3,000 1,655 1,345 -
776 Miscellaneous Expenses 250 2,000 519 1,481 2,000
750 Dues & Subscriptions - 600 - - 850
755 Conference Expense 1,277 5,000 - - 5,000
759 Training & Education - 2,000 - - 1,000
7500 Total 2,563 12,600 2,174 10,426 8,850
8000 Contractual Services
872 Property Development - Legal Expense 29,017 67,000 67,857 (857) 100,000
878 Build Inspection LA County/Willdan 197,815 150,000 146,506 3,494 150,000
881 Storm Water Management 113,945 124,000 117,753 6,247 275,800
882 Variance & CUP Expense 6,859 7,000 11,387 (4,387) 7,000
884 Special Project Study & Consultant 169,375 196,400 158,772 37,628 180,000
8000 Total 517,011 544,400 502,275 42,125 712,800
9000 Capital Outlay
950 Capital Outlay - Equipment - 2,000 - 2,000 26,400
9000 Total - 2,000 - 2,000 26,400
15 TOTAL PLANNING & DEVELOPMENT 809,405$ 844,400$ 778,767$ 65,633$ 1,060,690$
____________________________________________________________________________________________________________________________________
City of Rolling Hills 5 2021-2022 Proposed Budget133
**PROPOSED 06/28/21**
ADJUSTED Favorable
HISTORICAL ANNUAL (unfavorable) PROPOSED
ACTUAL BUDGET PROJECTED BUDGET BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
CITY OF ROLLING HILLS
GENERAL FUND REVENUES & EXPENDITURES
HISTORICAL ACTUAL - FY 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
25 LAW ENFORCEMENT
8200 Law Enforcement
830 Law Enforcement 197,275$ 232,785$ 224,439$ 8,346$ 220,380$
833 Other Law Enforcement Expenses 1,221 3,000 2,272 728 3,000
837 Wild Life Management & Pest Control 16,445 50,000 12,562 37,438 50,000
838 Animal Control Expense 4,674 6,000 5,895 105 6,000
8200 Total 219,615 291,785 245,168 46,617 279,380
25 TOTAL LAW ENFORCEMENT 219,615$ 291,785$ 245,167$ 46,618$ 279,380$
65 NON-DEPARTMENT
7500 Materials & Supplies
901 South Bay Community Organization 2,600$ 4,100$ 2,500$ 1,600$ 20,100$
985 Contingency - 25,000 5,000 20,000 25,000
7500 Total 2,600 29,100 7,500 21,600 45,100
8000 Contractual Services
895 Insurance & Bond Expense 19,284 27,600 26,861 739 30,260
8500 Community Promotion
915 Community Recognition 7,154 11,000 581 10,419 16,000
916 Civil Defense Expense 627 650 - 650 650
917 Emergency Preparedness 3,993 29,000 19,135 9,865 137,360
8500 Total 11,774 40,650 19,716 20,934 154,010
65 TOTAL NON-DEPARTMENT 33,658$ 97,350$ 54,077$ 43,273$ 229,370$
75 CITY PROPERTIES
8000 Contractual Services
925 Utilities 29,254$ 34,000$ 33,290$ 710$ 33,810$
930 Repairs & Maintenance 23,637 20,000 20,067 (67) 36,963
932 Area Landscaping 15,219 13,500 20,080 (6,580) 28,500
8000 Total 68,110 67,500 73,437 (5,937) 99,273
9000 Capital Outlay
946 Building & Equipment - - - - 250,000
9000 Total - - - - 250,000
75 TOTAL CITY PROPERTIES 68,110$ 67,500$ 73,437$ (5,937)$ 349,273$
TOTAL GENERAL FUND EXPENDITURES 2,008,789$ 2,405,718$ 2,084,828$ 320,890$ 3,084,599$
NET REVENUES BEFORE TRANSFERS 163,431$ (295,318)$ 77,997$ 373,315$ (984,299)$
699 Fund Transfers (OUT) IN
Traffic Safety Fund (99,285)$ (20,000)$ (5,460) (14,540)$ (10,000)$
Capital Improvement Fund (263,628) (169,875) (150,000) 319,875 (88,000)
Community Facilities Fund - (11,000) - 11,000 -
Refuse Collection Fund - Transfer Out - (57,527) (57,527) 115,054 (159,200)
Refuse Collection Fund - Transfer In 24,000 24,000 24,000 - 24,000
699 Total (338,913)$ (234,402)$ (188,987)$ 431,389$ (233,200)$
(175,482)$ (529,720)$ (110,990)$ 804,704$ (1,217,499)$ NET REVENUE (DEFICIT) AFTER TRANSFERS
____________________________________________________________________________________________________________________________________
City of Rolling Hills 6 2021-2022 Proposed Budget134
**PROPOSED 06/28/21**
ADJUSTED Favorable
HISTORICAL ANNUAL (unfavorable) PROPOSED
ACTUAL BUDGET PROJECTED BUDGET BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
CITY OF ROLLING HILLS
GENERAL FUND REVENUES & EXPENDITURES
HISTORICAL ACTUAL - FY 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
FUND BALANCE
Total to begin 5,795,780$ 5,620,298$ 5,620,298$ 5,509,308$
Total to begin - Adjustment - - - -
Total to end 5,620,298$ 5,090,578$ 5,509,308$ 4,291,809$
____________________________________________________________________________________________________________________________________
City of Rolling Hills 7 2021-2022 Proposed Budget135
BUDGET 2021-2022 BUDGET BY LINE ITEM
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
12 COMMUNITY FACILITIES FUND
4000 REVENUES
670 Interest Earned 277$ 100$ 100$ -$ -$
Total Revenues 277$ 100$ 100$ -$ -$
7000 EXPENDITURES
933 Equestrian Facilities Maintenance -$ 5,000$ -$ 5,000$ -$
938 Tennis Maintenance Expense - 5,000 5,000 - -
943 Women's Club 2,341 5,000 5,000 - -
Total Expenditures 2,341$ 15,000$ 10,000$ 5,000$ -$
NET REVENUES BEFORE TRANFERS (2,064) (14,900) (9,900) 5,000 -
618 Operating Transfer in/out General Fund - 11,000 11,000 - -
(2,064)$ (3,900)$ 1,100$ 5,000$ -$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 11,255$ 9,191$ 9,191$ 10,291$
398 Unassigned Fund Balance Ending 9,191 5,291 10,291 10,291
Less Reserves:
392 Subdivision Quimby Act - - - -
398 Unassigned Fund Balance Ending 9,191$ 5,291$ 10,291$ 10,291$
NET REVENUE(DEFICIT) AFTER TRANSFERS
PROPOSED BUDGET - FY 2021/22
**PROPOSED 06-28-21**
CITY OF ROLLING HILLS
COMMUNITY FACILITIES FUND
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
____________________________________________________________________________________________________________________________
City of Rolling Hills 8 2021-2022 Proposed Budget 136
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
60 MUNICIPAL SELF INSURANCE FUND
4000 REVENUES
505 Disaster Grants -$ -$ -$ -$ -$
510 Settlements - - - - -
Total Revenues -$ -$ -$ -$ -$
7000 EXPENDITURES
926 Slide Maintenance -$ -$ -$ -$ -$
801 City Attorney - 3,000 - 3,000 -
Total Expenditures -$ 3,000$ -$ 3,000$ -$
NET REVENUES BEFORE TRANFERS - (3,000) - 3,000 -
618 Operating Transfer in/out General Fund - - - - -
-$ (3,000)$ -$ 3,000$ -$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 260,374$ 260,374$ 260,374$ 260,374$
398 Unassigned Fund Balance Ending 260,374$ 257,374$ 260,374$ 260,374$
CITY OF ROLLING HILLS
MUNICIPAL SELF INSURANCE FUND
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
NET REVENUE(DEFICIT) AFTER TRANSFERS
____________________________________________________________________________________________________________________________
City of Rolling Hills 9 2021-2022 Proposed Budget 137
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
50 REFUSE COLLECTION FUND
4000 REVENUES
665 Service Charges 789,835$ 770,000$ 770,000$ -$ 753,500$
441 Construction & Demo Permits 20,154 7,000 25,000 18,000 24,000
Total Revenues 809,989$ 777,000$ 795,000$ 18,000$ 777,500$
7000 EXPENDITURES
815 Refuse Service Contract 825,084$ 905,548$ 905,548$ -$ 912,700$
776 Miscellaneous Expense 31,060 - - - -
999 Operating Transfer Out - General Fund 24,000 24,000 24,000 - 24,000
Total Expenditures 880,144$ 929,548$ 929,548$ -$ 936,700$
NET REVENUES (DEFICIT) BEFORE TRANSFER (70,155)$ (152,548)$ (134,548)$ 18,000$ (159,200)$
618 Operating Transfer in/out General Fund - 57,527 57,527 - 159,200
NET REVENUE(DEFICIT) AFTER TRAN (70,155) (95,021) (77,021) 18,000 -
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 177,521$ 107,366$ 107,366$ 30,345$
398 Unassigned Fund Balance Ending 107,366$ 12,345$ 30,345$ 30,345$
Reserves
392 Committed Fund Balance - - -
398 Unassigned Fund Balance Ending 107,366$ 12,345$ 30,345$ 30,345$
CITY OF ROLLING HILLS
REFUSE COLLECTION FUND
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
____________________________________________________________________________________________________________________________
City of Rolling Hills 10 2021-2022 Proposed Budget 138
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
13 TRAFFIC SAFETY FUND
4000 REVENUES
481 Fines & Forfeitures -$ -$ -$ -$ -$
504 STPL Exchange - LACMTA - - - - -
Total Revenues -$ -$ -$ -$ -$
7000 EXPENDITURES
927 Road Striping - Delineators - Paving 94,155$ 20,000$ 5,460$ 14,540$ 10,000$
928 Traffic Engineering & Survey 5,130 - - - -
929 Road Signs & Miscellaneous Expense - - - - -
Total Expenditures 99,285$ 20,000$ 5,460$ 14,540$ 10,000$
NET REVENUES BEFORE TRANFERS (99,285) (20,000) (5,460) 14,540.00 (10,000)
699 Transfers fr (to) General Fund 99,285 20,000 5,460 (14,540.00) 10,000
699 Transfers fr (to) Capital Projects Fund - - - - -
-$ -$ -$ -$ -$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning -$ -$ -$ -$
398 Unassigned Fund Balance Ending -$ -$ -$ -$
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
NET REVENUE(DEFICIT) AFTER TRANSFERS
TRAFFIC SAFETY FUND
CITY OF ROLLING HILLS
____________________________________________________________________________________________________________________________
City of Rolling Hills 11 2021-2022 Proposed Budget 139
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
25 TRANSIT FUND - PROPOSITION A
4000 REVENUES
500 Grant Revenue - Proposition A 37,636$ 31,400$ 37,500$ 6,100$ 38,000$
670 Interest Earned 1,088 1,300 1,300 - 600
Total Revenues 38,724$ 32,700$ 38,800$ 6,100$ 38,600$
7000 EXPENDITURES
905 Proposition A Exchange -$ 75,000$ 75,000$ -$ -$
Total Expenditures -$ 75,000$ 75,000$ -$ -$
699 Transfers to General Fund - - - - -
38,724$ (42,300)$ (36,200)$ 6,100$ 38,600$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 17,365$ 56,090$ 56,090$ 19,890$
398 Unassigned Fund Balance Ending 56,090$ 13,790$ 19,890$ 58,490$
CITY OF ROLLING HILLS
TRANSIT FUND - PROPOSITION A
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
NET REVENUE(DEFICIT) AFTER TRANSFERS
____________________________________________________________________________________________________________________________
City of Rolling Hills 12 2021-2022 Proposed Budget 140
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
26 TRANSIT FUND - PROPOSITION C
4000 REVENUES
501 Grant Revenue - Proposition C 31,219$ 26,100$ 31,000$ 4,900$ 31,500$
670 Interest Earned 751 1,300 1,300 - 650
Total Revenues 31,970$ 27,400$ 32,300$ 4,900$ 32,150$
7000 EXPENDITURES
905 Proposition C Gifted -$ 60,000$ 60,000$ -$ -$
Maintenance & Operation - - - - -
Total Expenditures -$ 60,000$ 60,000$ -$ -$
699 Transfers to General Fund - - - - -
31,970$ (32,600)$ (27,700)$ 4,900$ 32,150$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 9,046$ 41,015$ 41,015$ 13,315$
398 Unassigned Fund Balance Ending 41,015$ 8,415$ 13,315$ 45,465$
PROPOSED BUDGET - FY 2021/22
NET REVENUE(DEFICIT) AFTER TRANSFERS
CITY OF ROLLING HILLS
TRANSIT FUND - PROPOSITION C
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
____________________________________________________________________________________________________________________________
City of Rolling Hills 13 2021-2022 Proposed Budget 141
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
27 TRANSIT FUND - MEASURE R
4000 REVENUES
502 Grant Revenue - Measure R 23,381$ 19,500$ 23,300$ 3,800$ 24,000$
670 Interest Earned 1,980 900 900 - 1,100
Total Revenues 25,361$ 20,400$ 24,200$ 3,800$ 25,100$
7000 EXPENDITURES
907 Measure R Gifted -$ -$ -$ -$ -$
Total Expenditures -$ -$ -$ -$ -$
699 Transfers to Capital Projects Fund - - - - -
25,361$ 20,400$ 24,200$ 3,800$ 25,100$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 57,294$ 82,655$ 82,655$ 106,855$
398 Unassigned Fund Balance Ending 82,655$ 103,055$ 106,855$ 131,955$
CITY OF ROLLING HILLS
TRANSIT FUND - MEASURE R
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
NET REVENUE(DEFICIT) AFTER TRANSFERS
____________________________________________________________________________________________________________________________
City of Rolling Hills 14 2021-2022 Proposed Budget 142
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
29 TRANSIT FUND - MEASURE M
4000 REVENUES
504 Grant Revenue - Measure M 26,293$ 22,100$ 26,300$ 4,200$ 26,500$
670 Interest Earned 1,533 600 600 - 1,100
Total Revenues 27,826$ 22,700$ 26,900$ 4,200$ 27,600$
7000 EXPENDITURES
909 Measure M Gifted -$ -$ -$ -$ -$
Total Expenditures -$ -$ -$ -$ -$
699 Transfers to Capital Projects Fund - - - - -
27,826$ 22,700$ 26,900$ 4,200$ 27,600$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 48,387$ 76,213$ 76,213$ 103,113$
398 Unassigned Fund Balance Ending 76,213$ 98,913$ 103,113$ 130,713$
NET REVENUE(DEFICIT) AFTER TRANSFERS
PROPOSED BUDGET - FY 2021/22
CITY OF ROLLING HILLS
TRANSIT FUND - MEASURE M
CURRENT TREND - FY 2020/21
HISTORICAL ACTUAL - 2019/20
____________________________________________________________________________________________________________________________
City of Rolling Hills 15 2021-2022 Proposed Budget 143
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
10 CITIZENS' OPTION FOR PUBLIC
SAFETY (COPS)
4000 REVENUES
570 COPS Allocation 155,948$ 155,000$ 156,727$ 1,727$ 160,000$
670 Interest Earned 2,271 1,500 1,500 - -
Total Revenues 158,219$ 156,500$ 158,227$ 1,727$ 160,000$
7000 EXPENDITURES
840 COPS Program Expenditures 174,499$ 164,898$ 164,898$ -$ 160,000$
776 Miscellaneous Expenses - - - - -
1209 Total expenditures 174,499$ 164,898$ 164,898$ -$ 160,000$
NET REVENUES (DEFICIT) (16,280)$ (8,398)$ (6,671)$ 1,727$ -$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 56,098$ 39,818$ 39,818$ 33,147$
398 Unassigned Fund Balance Ending 39,818$ 31,420$ 33,147$ 33,147$
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
CITY OF ROLLING HILLS
CITIZENS' OPTION FOR PUBLIC SAFETY (COPS)
____________________________________________________________________________________________________________________________
City of Rolling Hills 16 2021-2022 Proposed Budget 144
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
11 CLEEP
Fund - CLEEP
4000 REVENUES
580 CLEEP - Technology Program -$ -$ -$ -$ -$
670 Interest Earned 349 300 300 - 50
Total Revenues 349$ 300$ 300$ -$ 50$
7000 EXPENDITURES
845 CLEEP - Technology Program 73$ 2,700$ 2,700$ -$ 1,100$
776 Miscellaneous Expenses - - - - -
1209 Total expenditures 73$ 2,700$ 2,700$ -$ 1,100$
NET REVENUES (DEFICIT) 276$ (2,400)$ (2,400)$ -$ (1,050)$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 12,433$ 12,709$ 12,709$ 10,309$
398 Unassigned Fund Balance Ending 12,709$ 10,309$ 10,309$ 9,259$
CITY OF ROLLING HILLS
CLEEP FUND
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
____________________________________________________________________________________________________________________________
City of Rolling Hills 17 2021-2022 Proposed Budget 145
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
41 UTILITY FUND
4000 REVENUES
550 Charges for Services 21,757$ -$ -$ -$
550 Rule 20A - Power Utility Grant Project - - - - 763,638
Total Revenues 21,757 - -$ -$ 763,638$
7000 EXPENDITURES
803 Legal 2,573 - - -
883 Sewer Feasability Study 39,091 - 41,905 (41,905)
886 Underground Utility Project 12,948 150,000 4,560 763,638
887 Sewer Design - 85,000
Total expenditures 54,612$ 235,000$ 46,465$ (41,905)$ 763,638$
NET REVENUES BEFORE TRANFERS (32,855) (235,000) (46,465) 41,905 -
699 Transfers fr (to) General Fund - - - - -
(32,855)$ (235,000)$ (46,465)$ 41,905$ -$
41 UTILITY FUND PROPOSED PROPOSED
BUDGET BUDGET
7000 EXPENDITURES FY 22/23 FY 23/24
Crest Road East Utility Undergrounding Grant Project (City match Rule 20A) 763,638$ -$
Total expenditures
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning 1,463,200$ 1,430,345$ 1,430,345$ 1,383,880$
398 Unassigned Fund Balance Ending 1,430,345$ 1,195,345$ 1,383,880$ 1,383,880$
UTILITY FUND
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
NET REVENUE(DEFICIT) AFTER TRANSFERS
CITY OF ROLLING HILLS
____________________________________________________________________________________________________________________________
City of Rolling Hills 18 2021-2022 Proposed Budget 146
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
40 CAPITAL PROJECT FUND
4000 REVENUES -$ -$ -$ -$ -$
7000 EXPENDITURES
947 Non-Building Improvements - Tennis Courts 9,508$ 50,000$ 800$ 49,200$ 300,000$
948 City Hall Improvements- ADA - Design 14,355 7,000 26,701 (19,701)
Acacia Removal - 32,000 - 32,000
Total expenditures 23,863$ 89,000$ 27,501$ 61,499$ 300,000$
NET REVENUES BEFORE TRANFERS (23,863) (89,000) (27,501) 61,499 (300,000)
999 Transfers fr (to) General Fund 263,628 89,000 - (89,000) 88,000
999 Transfers fr (to) Traffic Safety Fund - - - - -
239,765$ -$ (27,501)$ (27,501)$ (212,000)$
40 CAPITAL PROJECT FUND PROPOSED PROPOSED
BUDGET BUDGET
FY 22/23 FY 23/24
947 Non-Building Improvements - Tennis Courts -$ -$
948 City Hall Improvements- ADA - Design -
City Hall Campus Parking lot Improvement
Total expenditures -$ -$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning -$ 239,765$ 239,765$ 212,264$
398 Unassigned Fund Balance Ending 239,765$ 239,765$ 212,264$ 264$
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
NET REVENUE(DEFICIT) AFTER TRANSFERS
CITY OF ROLLING HILLS
HISTORICAL ACTUAL - 2019/20
CAPITAL PROJECT FUND
____________________________________________________________________________________________________________________________
City of Rolling Hills 19 2021-2022 Proposed Budget 147
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
30 LA COUNTY - MEASURE W
4000 REVENUES
502 Grant Revenue - Measure W -$ 110,000$ -$ (110,000)$ 110,000$
670 Interest Earned - 900 - (900) 900
Total Revenues -$ 110,900$ -$ (110,900)$ 110,900$
7000 EXPENDITURES
907 Storm Water Management -$ 38,750$ -$ 38,750$ 38,750$
Total Expenditures -$ 38,750$ -$ 38,750$ 38,750$
699 Transfers fr (to) General Fund - - - - -
-$ 72,150$ -$ (72,150)$ 72,150$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning -$ -$ -$ -$
398 Unassigned Fund Balance Ending -$ 72,150$ -$ 72,150$
NET REVENUE(DEFICIT) AFTER TRANSFERS
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
MEASURE W FUND
CITY OF ROLLING HILLS
HISTORICAL ACTUAL - 2019/20
____________________________________________________________________________________________________________________________
City of Rolling Hills 20 2021-2022 Proposed Budget 148
ADJUSTED
HISTORICAL ANNUAL Favorable PROPOSED
ACTUAL BUDGET PROJECTED (unfavorable) BUDGET
FY 19/20 FY 20/21 FY 20/21 FY 20/21 FY 21/22
35 LA COUNTY - MEASURE A
4000 REVENUES
502 Grant Revenue - Measure A -$ 26,100$ -$ (26,100)$ 26,100$
670 Interest Earned - 900 - (900) 900
Total Revenues -$ 27,000$ -$ (27,000)$ 27,000$
7000 EXPENDITURES
907 Landscaping/Park Amenities/Lighting -$ -$ -$ -$ -$
Total Expenditures -$ -$ -$ -$ -$
699 Transfers fr (to) General Fund - - - - -
-$ 27,000$ -$ (27,000)$ 27,000$
3000 FUND BALANCE
398 Unassigned Fund Balance Beginning -$ -$ -$ -$
398 Unassigned Fund Balance Ending -$ 27,000$ -$ 27,000$
NET REVENUE(DEFICIT) AFTER TRANSFERS
CITY OF ROLLING HILLS
MEASURE A FUND
HISTORICAL ACTUAL - 2019/20
CURRENT TREND - FY 2020/21
PROPOSED BUDGET - FY 2021/22
____________________________________________________________________________________________________________________________
City of Rolling Hills 21 2021-2022 Proposed Budget 149
CITY OF ROLLING HILLS PROJECTED - REVENUES & EXPENDITURESAll Funds Year ending June 30, 2021COMMUNITY SELF TRAFFICPROP A, C & COPS & UTILITYCAPITAL MEASURE TOTALGENERAL FACILITIES INSURANCE REFUSE SAFETYMEASURE R & MCLEEP FUNDPROJECT W REVENUES2,162,825$ 100$ -$ 795,000 -$ 122,200$ 158,527$ -$ -$ -$ 3,238,652$ EXPENDITURES2,084,828 10,000 - 905,548 5,460 135,000 167,598 46,465 27,501 - 3,382,400 NET REVENUE BEFORE TRANSFERS77,997 (9,900) - (110,548) (5,460) (12,800) (9,071) (46,465) (27,501) - (143,748) TRANSFERS IN/(OUT) GENERAL FUND- 11,000 - 33,527 5,460 - - - - - 49,987 TRAFFIC SAFETY FUND(5,460) - - - - - - - - - (5,460) CAPITAL IMPROVEMENT FUND(150,000) - - - - - - - - (150,000) REFUSE FUND(57,527) - - (57,527) UTILITY FUND- - - - - - - - - - - REFUSE FUND24,000 - - - - - - - - - 24,000 TOTAL TRANSFERS(188,987) 11,000 - 33,527 5,460 - - - - - (139,000) NET REVENUE AFTER TRANSFERS(110,990) 1,100 - (77,021) - (12,800) (9,071) (46,465) (27,501) - (282,748) UNASSIGNED FUND BALANCE BEGINNING5,620,298 9,191 260,374 107,366 - 255,973 52,527 1,430,345 239,765 7,975,841 UNASSIGNED FUND BALANCE ENDING5,509,308$ 10,291$ 260,374$ 30,345$ -$ 243,173$ 43,456$ 1,383,880$ 212,264$ -$ 7,693,092$ LESS PENSION RATE STABILIZATION TRUST(390,000)$ -$ (390,000)$ LESS CASH RESERVE- - - UNASSIGNED FUND BALANCE ENDING5,119,308$ 30,345$ 7,303,092$ City of Rolling Hills 14 2021-2022 Budget150
CITY OF ROLLING HILLS
GENERAL FUND
YEAR-END PROJECTED REVENUES
FY 2020/2021
JULY 1, 2020 to JUNE 30, 2021
DOLLAR PERCENT
PROJECTED PROJECTED FY 2020/2021 INCREASE INCREASE
PERCENT OF FY 2020/2021 ADJUSTED (DECREASE) (DECREASE)
REVENUES TOTAL AMOUNT BUDGET FROM BUDGET FROM BUDGET
TAXES 60.86% 1,316,304$ 1,228,600$ 87,704$ 7.14%
MOTOR VEHICLE IN LIEU 14.80% 320,127 282,500 37,627 13.32%
LICENSES & PERMITS 14.27% 308,535 321,550 (13,015) -4.05%
FINES & VIOLATIONS 0.30% 6,411 14,300 (7,889) -55.17%
USE OF PROPERTY & MONEY 5.53% 119,590 168,000 (48,410) -28.82%
CHARGES FOR SERVICES 0.00% - - - 0.00%
EXCHANGE FUNDS - PROP A 2.60% 56,250 56,250 - 0.00%
OHER REVENUE 1.65% 35,607 39,200 (3,593) -9.17%
TOTAL REVENUES 100.00% 2,162,825$ 2,110,400$ 52,425$ 2.48%
CITY OF ROLLING HILLS
GENERAL FUND
YEAR-END PROJECTED EXPENDITURES
FY 2020/2021
JULY 1, 2020 to JUNE 30, 2021
DOLLAR PERCENT
PROJECTED PROJECTED FY 2020/2021 INCREASE INCREASE
PERCENT OF FY 2020/2021 ADJUSTED (DECREASE) (DECREASE)
EXPENDITURES TOTAL AMOUNT BUDGET FROM BUDGET FROM BUDGET
CITY ADMINISTRATION 39.06% 814,356$ 981,800$ (167,444)$ -17.05%
FINANCE 5.71% 119,024 122,883 (3,859) -3.14%
PLANNING & DEVELOPMENT 37.35% 778,767 844,400 (65,633) -7.77%
LAW ENFORCEMENT 11.76% 245,167 291,785 (46,618) -15.98%
NON-DEPARTMENT 2.59% 54,077 97,350 (43,273) -44.45%
CITY PROPERTIES 3.52% 73,437 67,500 5,937 8.80%
TOTAL EXPENDITURES 100.00% 2,084,827$ 2,405,718$ (320,891)$ -13.34%
FUND TRANSFERS IN/(OUT)
COMMUNITY FUND -$ (11,000)$ 11,000$ -
TRAFFIC SAFETY FUND (5,460) (20,000) 14,540 -
CAPITAL IMPROVEMENT FUND (150,000) (169,875) 319,875
UTILITY FUND - - -
REFUSE FUND (33,527) (33,527) - -
TOTAL TRANSFERS IN/(OUT)(188,987)$ (234,402)$ 345,415$ 0.00%
City of Rolling Hills 15
2021-2022 Budget
151
DOLLAR PERCENT
PROPOSED PROPOSED PROJECTED INCREASE INCREASE
FY 2021/2022 FY 2021/2022 FY 2020/2021 (DECREASE) (DECREASE)
REVENUES % OF TOTAL BUDGET AMOUNT FROM FY 20/21 FROM FY 20/21
TAXES 61.65% 1,294,800$ 1,316,304$ (21,504)$ -1.63%
MOTOR VEHICLE IN LIEU 11.72% 246,100 236,726 9,374 3.96%
LICENSES & PERMITS 16.09% 337,900 308,535 29,365 9.52%
FINES & VIOLATIONS 0.68% 14,300 6,411 7,889 123.05%
USE OF PROPERTY & MONEY 7.05% 148,000 119,590 28,410 23.76%
CHARGES FOR SERVICES 0.00% - - - 0.00%
EXCHANGE FUNDS - PROPOSITION A 0.00% - 56,250 (56,250) -100.00%
OHER REVENUE 2.82% 59,200 119,008 (59,808) -50.26%
TOTAL REVENUES 100% 2,100,300$ 2,162,825$ (62,525)$ -2.89%
DOLLAR PERCENT
PROPOSED PROPOSED PROJECTED INCREASE INCREASE
FY 2021/2022 FY 2021/2022 FY 2020/2021 (DECREASE) (DECREASE)
EXPENDITURES % OF TOTAL BUDGET AMOUNT FROM FY 20/21 FROM FY 20/21
CITY ADMINISTRATION 33.99% 1,048,556$ 814,356$ 234,200$ 28.76%
FINANCE 3.80% 117,330 119,024 (1,694) -1.42%
PLANNING & DEVELOPMENT 34.39% 1,060,690 778,767 281,923 36.20%
LAW ENFORCEMENT 9.06% 279,380 245,167 34,213 13.95%
NON-DEPARTMENT 7.44% 229,370 54,077 175,293 324.15%
CITY PROPERTIES 11.32% 349,273 73,437 275,836 375.61%
TOTAL EXPENDITURES 100% 3,084,599$ 2,084,829$ 999,772$ 47.95%
FUND TRANSFERS IN/(OUT)
COMMUNITY FACILITIES FUND -$ -$ -$ 0.00%
TRAFFIC SAFETY FUND (10,000) (5,460) (4,540) 83.15%
UTILITY FUND - - - 0.00%
CAPITAL PROJECTS FUND (88,000) (150,000) 62,000 0.00%
REFUSE FUND (135,200) (33,527) (101,673) 303.26%
TOTAL TRANSFERS IN/(OUT) (233,200)$ (188,987)$ (44,213)$ 23.39%
FY 2021/2022 BUDGET
JULY 1, 2021 to JUNE 30, 2022
GENERAL FUND
PROPOSED REVENUES
FY 2021/2022 BUDGET
JULY 1, 2021 to JUNE 30, 2022
GENERAL FUND
ADOPTED EXPENDITURES
City of Rolling Hills 17 2021-2022 Budget152
COMM. SELF TRAFFIC PROP A, C COPS UTILITY CAPITAL GENERAL FACILITIES INSURANCE REFUSE SAFETY& MEAS R & M & CLEEP FUND PROJECTMEASURE W MEASURE ATOTAL REVENUES2,100,300$ -$ -$ 777,500$ -$ 123,450$ 160,050$ 763,638$ -$ 110,900$ 27,000$ 4,062,838$ EXPENDITURES3,084,599 - - 912,700 10,000 - 161,100 763,638 300,000 38,750 - 5,270,787 NET REVENUE BEFORE TRANFERS(984,299) - - (135,200) (10,000) 123,450 (1,050) - (300,000) 72,150 27,000 (1,207,949) TRANSFERS IN/(OUT) GENERAL FUND- - - (24,000) 10,000 - - - 88,000 - - 74,000 COMMUNITY FACILITIES FUND- - - - - - - - - - - - CAPITAL PROJECT FUND(88,000) - - - - - - - - - - (88,000) TRAFFIC SAFETY FUND(10,000) - - - - - - - - - - (10,000) UTILITY FUND- - - - - - - - - - - - REFUSE FUND (NET)(135,200) - - 159,200 - - - - - - - 24,000 TOTAL TRANSFERS(233,200) - - 135,200 10,000 - - - 88,000 - - - NET REVENUE AFTER TRANSFERS(1,217,499) - - - - 123,450 (1,050) - (212,000) 72,150 27,000 (1,207,949) UNASSIGNED FUND BALANCE BEGINNING5,509,308 10,291 260,374 30,345 - 243,173 43,456 1,383,880 212,264 - - 7,693,092 UNASSIGNED FUND BALANCE ENDING4,291,809$ 10,291$ 260,374$ 30,345$ -$ 366,623$ 42,406$ 1,383,880$ 264$ 72,150$ 27,000$ 6,485,143$ LESS PENSION RATE STABILIZATION TRUST(390,000)$ (390,000) LESS CASH RESERVE - - UNASSIGNED FUND BALANCE ENDING3,901,809$ 6,095,143$ PROPOSED REVENUES & EXPENDITURESCITY OF ROLLING HILLSALL FUNDS Year ending June 30, 2022City of Rolling Hills 16 2021-2022 Budget153
CITY OF ROLLING HILLSGENERAL FUND HISTORICAL REVENUES & EXPENDITURES HIGHLIGHTSHISTORICAL ACTUAL - FY 2017/18 TO FY 2019/20PROJECTED - FY 2020/21PROPOSED BUDGET - FY 2021/22GENERAL FUND SUMMARY OF TOP SEVEN REVENUES^%FY 18/19TOFY 20/21 ^% FY 21/22 ^%FY 17/18 FY 18/19 FY 19/20 FY 19/20PROJECTEDFY 19/20PROPOSEDFY 20/21PROPERTY TAXES1,089,838$ 1,189,613$ 1,201,368$ 10.2% 1,201,183$ 0.0% 1,249,800$ 4.0%BUILDING & OTHER PERMIT FEES769,138 482,048 369,250 -52.0% 265,764 -28.0% 300,000 12.9%MOTOR VEHICLE IN LIEU TAX - VLF208,562 215,126 226,033 8.4% 236,726 4.7% 246,100 4.0%REAL ESTATE TRANSFER TAX44,881 56,011 48,546 8.2% 89,896 85.2% 40,200 -55.3%VARIANCE, PLANNING & ZONING FEES36,042 33,199 6,700 -81.4% 27,433 309.4% 22,000 -19.8%PROPOSITION A EXCHANGE0 56,250 - 56,250 - INTEREST EARNED87,326 185,060 200,496 129.6% 50,599 -74.8% 80,000 58.1%ALL OTHER REVENUES114,307 135,304 119,827 4.8% 234,974 96.1% 162,200 -31.0%TOTAL GENERAL FUND REVENUES2,350,094$ 2,352,611$ 2,172,220$ -7.6% 2,162,825$ -0.4% 2,100,300$ -2.9%GENERAL FUND SUMMARY OF TOP SEVEN EXPENDITURES^%FY 18/19TOFY 20/21 ^% FY 21/22 ^%FY 17/18 FY 18/19 FY 19/20 FY 19/20PROJECTEDFY 19/20PROPOSEDFY 20/21EMPLOYEE SALARIES515,688$ 490,266$ 557,587$ 8.1% 508,706$ -8.8% 666,300$ 31.0%EMPLOYEE BENEFITS391,166 207,969 220,103 -43.7% 223,374 1.5% 295,266 32.2%BUILDING INSPECTION LA COUNTY/WILDAN221,168 174,831 197,815 -10.6% 146,506 -25.9% 150,000 2.4%STORM WATER MANAGEMENT147,276 135,116 113,945 -22.6% 117,753 3.3% 275,800 134.2%CITY ATTORNEY150,378 131,594 110,967 -26.2% 155,863 40.5% 191,000 22.5%LAW ENFORCEMENT208,400 208,950 197,275 -5.3% 224,439 13.8% 220,380 -1.8%FINANCE CONSULTING FEES90,397 94,468 100,185 10.8% 101,914 1.7% 99,500 -2.4%ALL OTHER EXPENDITURES309,511 415,618 510,912 65.1% 606,273 18.7% 1,186,353 95.7%TOTAL GENERAL FUND EXPEND BEFORE TRANSFERS 2,033,984$ 1,858,812$ 2,008,789$ -1.2% 2,084,828$ 3.8% 3,084,599$ 48.0%NET GENRAL FUND TRANSFERS229,613 4,966 338,913 188,987 233,200TOTAL GENERAL FUND EXPENDITUES2,263,597$ 1,863,778$ 2,347,702$ 3.7% 2,273,815$ -3.1% 3,317,799$ 45.9%NET REVENUE (DEFICT) AFTER TRANSFERS86,497$ 488,833$ (175,482)$ -302.9% (110,990)$ -36.8% (1,217,499)$ 997%HISTORICAL AUDITED ACTUALHISTORICAL AUDITED ACTUAL**PROPOSED 6/28/21**154
$3,321,129 $3,110,058 $3,340,499 $3,831,115 $4,372,689 $4,600,994 $4,806,155 $5,120,797 $5,795,780 $5,620,298 $5,509,308 $4,291,809 $1,620,797 $1,463,120 $1,740,747 $1,972,182 $2,023,119 $2,019,757 $2,119,324 $2,350,094 $2,352,611 $2,172,220 $2,162,825 $2,100,300 $1,578,562 $1,697,941 $1,502,107 $1,481,983 $1,502,876 $1,540,402 $1,684,550 $2,033,984 $1,858,812 $2,008,789 $2,084,828 $3,084,599 $‐ $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,0002010‐11 2011‐12 2012‐13 2013‐14 2014‐15 2015‐16 2016‐17 2017‐18 2018‐19 2019‐20 2020‐21 2021‐22City of Rolling Hills ‐General Fund Historical Revenue & Expenditure Trends ‐FY 2021/22 Budget AmountsFund BalanceRevenuesExpendituresLinear (Fund Balance)Fiscal years 2010/11 to 2019/20 are actual amounts, FY 2020/21 projected amounts, FY 2021/22 proposed budget amounts155
Resolution No. 1281 -1-
RESOLUTION NO. 1281
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ADOPTING THE FY 2021-22 CITY OF ROLLING
HILLS BUDGET INCLUDING THE ANNUAL REPORT ON:
GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL
SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID
WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND-
MEASURE R; TRANSIT FUND-MEASURE M; TRANSIT FUND-
PROPOSITION A; TRANSIT FUND-PROPOSITION C; COPS AND
CLEEP FUND; UTILITY FUND; CAPITAL PROJECT FUND;
MEASURE W FUND AND MEASURE A FUND FOR FISCAL YEAR
2021-22.
WHEREAS, members of the Rolling Hills City Council opened a public hearing on Monday, June
28, 2021 to consider the recommended Fiscal Year 2021-22 City of Rolling Hills Proposed Budget; and
WHEREAS, following the public hearing on the Fiscal Year 2021-22 City of Rolling Hills
Proposed Budget, members of the Rolling Hills City Council desire to adopt said document.
NOW, THEREFORE, BE IT RESOLVED BY MEMBERS OF THE ROLLING HILLS CITY
COUNCIL AS FOLLOWS:
Section 1. Members of the City Council hereby adopt the Fiscal Year 2021-22 City of Rolling
Hills Budget.
Section 2.Appropriations in the amount not to exceed $3,084,599 (Budget and Budget
Contingency) are authorized in the Fiscal Year 2021-22 General Fund Budget for the purpose of carrying
on the business of the City for General Government, Public Safety, Public Service, and other items.
Section 3.Appropriations in the amount not to exceed $2,186,188 are authorized in the
various funds: Community Facilities Fund, Municipal Self Insurance Fund, Refuse Collection Fund,
Traffic Safety Fund, Transit Fund-Measure R, Transit Fund-Measure M, Transit Fund-Proposition A,
Transit Fund-Proposition C, COPS, CLEEP Fund, Utility Fund, Capital Project Fund, Measure W Fund
and Measurer A Fund for the purpose of carrying on the business of the City.
Section 4.The City Manager may transfer appropriations between and among all departments,
as defined in the Fiscal Year 2021-22 budget in order to ensure revenue and expenditures correspond to
the intent of the City Council.
The legal level of appropriated budgetary control, that is the level at which expenditures may not
exceed appropriations, is at the fund level for any one fund. Supplemental appropriations during the year
must be approved by the City Council. All unexpended budgetary appropriations lapse at the end of the
fiscal year.
Section 5.The Mayor is hereby directed to sign this Resolution, and the City Clerk is directed
to attest thereto.
PASSED, APPROVED AND ADOPTED this 28th day of June, 2021.
156
Resolution No. 1281 -2-
_________________________________
Bea Dieringer
Mayor
ATTEST:
____________________________________
Janely Sandoval
City Clerk
157
Resolution No. 1281 -3-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1281 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ADOPTING THE FY 2021-22 CITY OF ROLLING
HILLS BUDGET INCLUDING THE ANNUAL REPORT ON:
GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL
SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID
WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND-
MEASURE R; TRANSIT FUND-MEASURE M; TRANSIT FUND-
PROPOSITION A; TRANSIT FUND-PROPOSITION C; COPS AND
CLEEP FUND; UTILITY FUND; CAPITAL PROJECT FUND;
MEASURE W FUND AND MEASURE A FOR FISCAL YEAR 2021-22.
was approved and adopted at a regular meeting of the City Council on June 28, 2021, by the following
roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Janely Sandoval
City Clerk
158
Resolution No. 1282 -1-
RESOLUTION NO. 1282
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING THE 2021-22 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
WHEREAS, the City of Rolling Hills has heretofore established its Base Year Appropriations
Limit as $256,941; and
WHEREAS, to the best of this City's knowledge and belief, the State Department of Finance
figures reflect the following statistics relevant to the calculation of the 2021-22Fiscal Year Appropriations
Limit:
California per capita personal income, 5.73% (plus five point seven three percent).
Population Adjustments for City of Rolling Hills for FY 2021-22, -0.59% (less zero-point
five nine percent).
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1.Based on the foregoing figures and the provision of Article XIII B of the
Constitution of the State of California, the following figure accurately represents the 2021-22 Fiscal Year
Appropriation Limit of the City of Rolling Hills: $1,875,810.
Section 2.The City Clerk shall certify to the passage of Resolution No. 1282.
PASSED, APPROVED AND ADOPTED this 28th day of June, 2021.
____________________________________
Bea Dieringer
Mayor
ATTEST:
____________________________________
Janely Sandoval
City Clerk
159
Resolution No. 1282 -2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1282 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING THE 2021-22 FISCAL YEAR
GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING
HILLS.
Was approved and adopted at a regular meeting of the City Council on June 28, 2021, by the following
roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
JANELY SANDOVAL
CITY CLERK
160
PROPOSED 3‐YEAR CAPITAL IMPROVEMENT PLAN CITY OF ROLLING HILLSFY2020‐2021 TO FY 2022‐2023Year 0 Current Year Year 2 Year 3Project Description FY 2018‐2019 FY 2019‐2020 FY 2020‐2021 FY 2021‐2022 FY 2022‐2023Phase Cost Phase Cost Phase Cost Phase Cost Phase Cost18" Sewer Main along Rolling Hills Road [1] Feasibility Study Phase I $11,391 Feasibility Study Phase II $30,000 Design $81,196 Construction $1,700,0002 Tennis Courts ADA Improvements Design $8,000Construction $300,0003 City Hall ADA Improvements [2]Design $37,000 Construction $784,3904 Crest Road East Utility Undergrounding Grant Project [3]Design Design/Construction $763,638 Construction $763,6385Vegetation/Fire Fuel Management Grant Project [4]Design [6] $0 Environmental/ Construction$975,1446City Hall campus parking lot improvements [5]Design $50,000Total $19,391 $30,000 $118,196 $4,523,172 $813,638[1] Off‐set of general fund ($350,000) using American Rescue Fund[2] Low interest rate financing secured ($300,000) through CJPIA for ADA projects with 5 year repay plan.[3] Grant requires 25% local match. City will use Rule 20A credit for local match.[4] Only phase 1 has been awarded. Phase 2 approval will depend on the completion of phase 1.[5] Eligible to be funded using a combination of accumulated local returns from Measures R and M transportation funds, Measure A County Park fund, and Measure W Clean Water fund. [6] No cost to the City; contribution by the Los Angeles County Fire DepartmentSCHEDULEProject Description FY 2018‐2019 FY 2019‐2020 FY 2020‐2021 FY 2021‐2022 FY 2022‐2023Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe18" Sewer Main along Rolling Hills Road [1] Feasibility Study Phase I Feb 18 ‐ Oct 18Feasibility Study Phase II May 19‐May 20Design Sept '20 ‐ Jun '21Construction Jul '21 ‐ Nov '212 Tennis Courts ADA Improvements DesignConstruction Nov '21 ‐ Apr '223 City Hall ADA Improvements [2]Design Mar '20 ‐ May '21Construction Oct '21 ‐ Feb '224 Crest Road East Utility Undergrounding Grant Project [3]Design Jan '21 ‐ Jun '22Design/Construction Jul '21 ‐Jun '22 Construction Jul'22 ‐ Sept '225 Vegetation/Fire Fuel Management Grant Project [4]Design Dec '20 ‐ Mar '21Environmental/ ConstructionMay '21 ‐ Nov '21; Jan '22 ‐ Apr '226 City Hall campus parking lot improvements [5]Design Jun '22 ‐ Dec '22161
Agenda Item No.: 8.A
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE FINAL HARDENING THE HOME EDUCATIONAL
VIDEOS.
DATE:June 28, 2021
BACKGROUND:
On April 12, 2021, the City Council engaged the services of Worldwise Productions LLC. (Worldwise)
to produce hardening the home education videos. Worldwise shot on location on May 3, 2021 and on
May 13, 2021, the City received the first look at the final product. Block Captain Leads Gene & Arlene
Honbo and Block Captain Debra Schrader met at City Hall on May 24, 2021 to showcase and review
the added captions and secondary draft of the videos. And most recently at the previous Block Captain
meeting held on Thursday June 17, 2021 Block Captain Educational Chair Debra Schrader showcased
all 5 Hardening the Home videos to all spectators and attendees of the meeting.
DISCUSSION:
This project, led by Lead Block Captain Gene Honbo and Block Captain Educational Chair Debra
Shrader, in partnership with the Los Angeles County Fire Department Forestry Division Pre-Fire
Engineer Trevor Moore was executed quickly and fiscally prudent. The project leads worked with
Worldwise Productions, LLC to generate a finished product. Now finalized, the videos will be placed
on the City's website for the public and community's viewing. The videos have already been shared with
the Block Captains to encourage dissemination and they plan to be shared with the Rolling Hills
Community Association Board and community clubs to generate awareness, urgency and education.
View all 5 Hardening the Home Videos.
FISCAL IMPACT:
The cost to produce the videos was $9,550 and funded using the emergency preparedness account.
RECOMMENDATION:
Receive and File.
ATTACHMENTS:
162
Agenda Item No.: 8.B
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ALAN PALERMO, PROJECT MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REVIEW OVERALL PROJECT COST ESTIMATES AT 65% DESIGN
PROGRESS FOR TWO LAYOUT OPTIONS FOR THE CITY HALL ADA
IMPROVEMENTS PROJECT AND PROVIDE DIRECTION TO STAFF.
DATE:June 28, 2021
BACKGROUND:
In December 2019, the City released a Request For Proposal for Architectural and Engineering Design
Services to prepare ADA Improvement Plans for the Rolling Hills City Hall, excluding building exterior
path of travel.
At the January 27, 2020 City Council Meeting, City Council considered and approved a Professional
Services Agreement with Pacific Architecture and Engineering, Inc. to prepare Improvement Plans
(ADA and Space Planning).
A kick off meeting with Pacific Architecture and Engineering, Inc. was held February 27, 2020.
At the May 26, 2020 City Council Meeting, City Council received a presentation from staff on the
options developed to bring the restrooms up to date and comply with ADA and related codes.
At the July 13, 2020 City Council Meeting, City Council received a presentation from staff with
additional information to the two preferred options including opinions of probable costs of construction.
At this July 13, 2021 City Council Meeting, City Council voted to move forward with the more
economic Option 2 which kept the restrooms in the same location. Option 1 and Option 2 layouts
presented at the July 13, 2020 City Council meeting are attached to this report.
Pacific Architecture and Engineering, Inc. has submitted the 65% plans for City review on March 9,
2021. This submittal incorporated the restroom option selected at the July 13, 2020 City Council
Meeting. The City has reviewed the 65% plans with comments. Before City review comments are
returned to Pacific Architecture and Engineering, Inc. to further develop the plans to 90% design,
Councilmember Jeff Piper noted that the City considered the options with the cost estimate capturing
the cost to improve the restrooms and not the overall project. Councilmember Pieper recommended
that the City Council revisit the restroom options. In response to Councilmember Pieper's suggestion, at
the April 12, 2021 meeting, the City Council directed staff to provide a comprehensive project cost
163
estimate for restroom layout Options 1 and 2.
DISCUSSION:
In July 2020, staff was directed to develop layout Option 2 to design completion. In March 2021,
design development of Option 2 reached 65%. In response to the City Council's directive from the
April 12, 2021 meeting, Pacific Architecture and Engineering Inc.was authorized to use budget
dedicated for design of Option 2 to prepare comprehensive project cost estimates for both restroom
options/layouts. To do so, Option 1 needed to be developed to the 65% level to have a project cost
estimate that can be compared to the project cost estimate of Option 2.
Pacific Architecture and Engineering Inc. estimated that at 65% design completion, the overall project
cost for implementing Option 2 is approximately $784,390. At 65% design completion, the overall
project cost for implementing Option 1 is approximately $952,810. The cost difference between the
two options is approximately $168,420.
Pacific Architecture and Engineering Inc. estimated that at 10% design completion, the cost estimate to
implement restroom improvements only for Option 2 was $268,660. At 10% design completion, the
cost estimate to implement restroom improvements only for Option 1 was $671,420. The cost
difference between the two restroom improvement options was $402,760.
FISCAL IMPACT:
The cost of implementing the City Hall ADA improvement project is recommended to be budgeted in
the Capital Improvement Program for FY 2021-2022.
Depending on the City Council's direction after reviewing the additional cost estimates, additional
budget may be needed for Pacific Architecture and Engineering Inc. to complete the design
development to 100% and prepare construction documents.
RECOMMENDATION:
Review additional data for the project and provide direction to staff.
ATTACHMENTS:
rolling hills city hall _option1_202006008 Layout1 (1).pdf
rolling hills city hall _option2_202006008d Layout1 (1).pdf
20210519_city hall renovation cost estimate_two options.pdf
20200509_rollinghills_costestimate10.pdf
164
165
166
ROLLING HILLS CITY HALL RENOVATIONS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIFORNIA
TWO OPTIONS COMPARISION
May 17, 2021
PREPARED BY
FOR
PACIFIC ARCHITECTURE & ENGINEERING, INC.
Rev 0
167
PACIFIC ARCH & ENG, INC. 0FFICE: 424-3301721 DATE: 05/17/21
NO: 20-06
REV: 1
PROJECT: ROLLING HILLS CITY HALL RENOVATIONS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIFORNIA
OWNER: CITY OF ROLLING HILLS
CLIENT: CITY OF ROLLING HILLS
DESIGN TEAM: PACIFIC ARCHITECTURE & ENGINEERING. INC.
ARCHITECTURAL: PACIFIC ARCH & ENG 310-405-3878
STRUCTURAL: TBD
MECHANICAL: TBD
ELECTRICAL: TBD
ESTIMATING TEAM:
ARCH/STRUCT: RW
PLUMBING: RW
ELECTRICAL: RW
CHECKED BY: JF
ESTIMATE LEVEL:TWO OPTIONS COMPARISION
ESTIMATE TYPE:OPINION OF COST
PLAN DATE:2021-05-06, 14 PAGES
SPEC DATE:NONE
PROJECT TYPE:ADA & NON-ADA UPGRADES
PROJECT SCOPE:
ESTIMATE BASIS:
THE CITY OF ROLLING HILLS IS MODERNIZING THEIR CITY HALL BUILDING WITH ADA UPGRADES IN THE RESTROOMS FOR OPTIONS 1 & 2
AND ADDITIONAL NON-ADA UPGRADES IN OTHER AREAS OF THE FACILITY IN OPTION 1 ONLY.
THIS COST ESTIMATE IS DEFINED AS AN “OPINION OF COST” MEANING THAT THE COSTS REFLECTED IN THE ESTIMATE ARE THE
CONSIDERED OPINION OF THE ESTIMATOR BASED ON THE CURRENT COSTS OF MATERIAL AND LABOR, UPON INFORMATION
AVAILABLE IN PUBLISHED REFERENCE SOURCES, HISTORICAL COST DATA, CLIENT OR VENDOR PROVIDED COST DATA AND THE
PERSONAL EXPERIENCE OF THE ESTIMATOR. THE FINAL COST OF THE PROJECT MAY VARY FROM THE ESTIMATOR’S “OPINION OF COST”
BASED ON FACTORS BEYOND THE CONTROL OF THE ESTIMATOR SUCH AS, BUT NOT LIMITED TO, THE NUMBER OF GENERAL
CONTRACTORS AND/OR SUBCONTRACTORS PARTICIPATING IN THE BID PROCESS; SUDDEN CHANGES IN NATIONAL AND LOCAL
MARKET CONDITIONS; THE NATIONAL AND LOCAL ECONOMY; AND DECISIONS MADE BY THE CLIENT.
Page 1 of 3 168
PACIFIC ARCH & ENG, INC. 0FFICE: 424-3301721 DATE: 05/17/21
NO: 20-06
REV: 1
COMPETITIVE BIDDING:
ESCALATION:
WAGE RATES:
WORK SCOPE CHANGES:
PHASES:NONE
PRORATES: AREA SF: GSF
GENERAL CONDITIONS:25.0%ADA AREAS 0
DESIGN CONTINGENCY:25.0%NON-ADA AREAS 0
ESCALATION:6.0%
INSURANCE & BONDS:1.2%
OVERHEAD & PROFIT:25.0%TOTAL BUILDING AREA 0
ESCALATION:
ESCALATION (9 MONTHS TO MPC AT 3.5% P/A)
ESCALATION PER YEAR:6.0%
ESTIMATE DATE:05/17/21
START DATE:01/15/22 CONST. LEN: 6.0 MONTHS
FINISH DATE:07/15/22 MID-POINT: 12.0 MONTHS
THE PRICES IN THIS ESTIMATE ARE BASED ON COMPETITIVE BIDDING. COMPETITIVE BIDDING IS RECEIVING RESPONSIVE BIDS FROM AT
LEASTFIVEORMOREGENERALCONTRACTORSANDTHREEORMORERESPONSIVEBIDSFROMMAJORSUBCONTRACTORSOR
TRADES. MAJOR SUBCONTRACTORS ARE CONCRETE, MASONRY, STRUCTURAL STEEL, FRAMING, ROOFING, MECHANICAL, PLUMBING
AND ELECTRICAL SUBCONTRACTORS AND ANY OTHER MAJOR COMPONENTS OF THE PROJECT.
WITHOUT COMPETITIVE BIDDING, CONTRACTOR BIDS CAN AND HAVE RANGED FROM 25% TO 100% AND MORE OVER THE PRICES IN
THIS ESTIMATE, DEPENDING ON THE SIZE OF THE JOB. WITH COMPETITIVE BIDDING, CONTRACTOR BIDS CAN RANGE AS LOW AS 25%
BELOW THE PRICES IN THIS ESTIMATE BASED ON CURRENT MARKET CONDITIONS.
ESCALATION IS BASED ON 3.5% PER YEAR AND CARRIED FROM THE ESTIMATE DATE TO THE MID-POINT OF CONSTRUCTION. ONE
MAJOR FACTOR IN ESCALATION IS INFLATION AND WE MAY BE IN A PERIOD WITH THE POTENTIAL FOR EXTREME INFLATIONARY
PRESSURES. THERE ARE TOO MANY VARIABLES TO DETERMINE HOW ESCALATION WILL IMPACT ANY SPECIFIC PROJECT. THERE MAY
ONLY BE NEGLIGIBLE IMPACT OR IT MAY BE GREATER THAN PREDICTED.
THIS OPINION OF COST IS BASED ON MARKET WAGE-RATES & CONDITIONS AND CURRENTLY APPLICABLE PREVAILING WAGES IN LOS
ANGELES COUNTY.
THE USER IS CAUTIONED THAT SIGNIFICANT CHANGES IN THE SCOPE OF THE PROJECT, OR ALTERATIONS TO THE PROJECT DOCUMENTS
AFTER COMPLETION OF THIS OPINION OF COST ESTIMATE CAN CAUSE MAJOR COST CHANGES. IN THIS CIRCUMSTANCE, TEAM
SHOULD BE NOTIFIED AND AN APPROPRIATE ADJUSTMENT MADE TO THIS OPINION OF COST ESTIMATE.
Page 2 of 3 169
PACIFIC ARCH & ENG, INC. 0FFICE: 424-3301721 DATE: 05/17/21
NO: 20-06
REV: 1
SUPPLIER PROVIDED QUOTES & OTHER CONTACTS:
NONE
GENERAL EXCLUSIONS (UNLESS OTHERWISE NOTED):
1. ARCHITECTURAL FEES, ENGINEERING FEES & OTHER SOFT COSTS.
2. THE COST OF LAND & EASEMENT ACQUISITION.
3. ASSESSMENTS, TAXES, FINANCE, LEGAL & DEVELOPMENT CHARGES.
4. COMPRESSION OF SCHEDULE & PREMIUM OR SHIFT WORK.
5. RESTRICTIONS ON THE CONTRACTOR'S WORKING HOURS.
6. BUILDER'S RISK, PROJECT WRAP-UP & OTHER OWNER PROVIDED INSURANCE PROGRAMS.
7. SUSTAINABLE DESIGN & LEED REQUIREMENTS.
8. HAZARDOUS MATERIAL HANDLING, DISPOSAL & ABATEMENT.
9. ENVIRONMENTAL IMPACT MITIGATION.
10. OWNER SUPPLIED & INSTALLED FURNITURE, FIXTURES & EQUIPMENT.
11. LOOSE FURNITURE & EQUIPMENT EXCEPT AS SPECIFICALLY IDENTIFIED.
Page 3 of 3 170
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:PROJECT SUMMARY ESTIMATE DATE: 05/17/21
REV: 0
TWO OPTIONS COMPARISION
TAB DESCRIPTION ADJ SF UNIT COST TOTAL
PROJECT SUMMARY
OPT 1 - OFFICES, PUBLIC AREAS & RESTROOMS 3,100 SF $307.36 952,810$
OPT 2 - OFFICES, PUBLIC AREAS & RESTROOMS 2,590 SF $302.85 784,390$
DELTA 168,420$
SPECULATIVE BID RANGE FORECAST
BASED ON CURRENT MARKET CONDITIONS
AND GENERAL CONTRACTOR BIDDER PARTICIPATION LEVELS
% OPTION 1 OPTION 2
1 - 2 GC BIDDERS 100% 1,905,620$ 1,568,780$
2 - 3 GC BIDDERS 75% 1,667,420$ 1,372,690$
3 - 4 GC BIDDERS 50% 1,429,220$ 1,176,590$
4 - 5 GC BIDDERS 25% 1,191,020$ 980,490$
5 - 6 GC BIDDERS 0% 952,810$ 784,390$
6 - 7 GC BIDDERS -5% 905,170$ 745,180$
7 - 8 GC BIDDERS -10% 857,530$ 705,960$
8 - 9 GC BIDDERS -15% 809,890$ 666,740$
10 + GC BIDDERS -20% 762,250$ 627,520$
NOTE: THE BASIC CONCEPT IS THAT HISTORICALLY WITH FEWER GC BIDDERS PRICES WILL
GENERALLY RISE AND WITH MORE GC BIDDERS PRICES WILL GENERALLY FALL.
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf (F-86) Page 1 of 1 171
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 3,100
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
OPTION 1
1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE
2.10 SITEWORK 5.1% 8.55 26,500
2.20 DEMOLITION 5.7% 9.57 29,670
3.10 CONCRETE 4.8% 8.04 24,910
6.10 CARPENTRY 11.3% 18.98 58,850
8.10 DOORS & WINDOWS 12.7% 21.37 66,250
9.10 FINISHES 16.4% 27.55 85,420
9.50 TILE 4.6% 7.72 23,930
10.10 SPECIALTIES 1.6% 2.72 8,430
15.10 PLUMBING 7.1% 11.94 37,000
15.20 FIRE PROTECTION 0.9% 1.50 4,650
15.30 HVAC 11.9% 20.00 62,000
16.10 ELECTRICAL 17.9% 30.00 93,000
TOTAL DIRECT COST $167.94 520,610$
PRORATES
GENERAL CONDITIONS 20.0% 104,130
DESIGN CONTINGENCY 25.0% 130,160
ESCALATION 6.0% 31,240
SUBTOTAL $253.59 786,140$
CONTRACTOR BURDENS
BONDS 1.2% 9,440
OVERHEAD & PROFIT 20.0% 157,230
OPTION 1 - TOTAL PROJECT COSTS $307.36 952,810$
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 1 of 6 172
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 3,100
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
1.10 GENERAL CONDITIONS
See Prorates Above. 0.00 -
-
SUBTOTAL 1.10 $0.00 SF NONE
2.10 SITEWORK
Reroute (e) Sewer Line, 4" 165 LF 100.00 16,500
Restore Landscaping & Hardscape (Allowance) 1 LS 10,000.00 10,000
-
SUBTOTAL 2.10 $8.55 SF 26,500
2.20 DEMOLITION
Mass Demolition Areas (Per SF Allowance) 250 SF 10.00 2,500
Power & Data Trench, 18"w 41 LF 50.00 2,050
Demo for New Restroom Concrete 224 SF 10.00 2,240
Demo Flooring Only (Per SF Allowance) 2,976 SF 5.00 14,880
Haul & Disposal Fees (Allowance) 1 LS 5,500.00 5,500
Sawcutting (Allowance) 1 LS 2,500.00 2,500
-
SUBTOTAL 2.20 $9.57 SF 29,670
3.10 CONCRETE
New Restroom Sloping Concrete & Substrate 224 SF 35.00 7,840
Float & Level Previous Restroom Floor 70 SF 10.00 700
Concrete Curb, 6" 96 LF 65.00 6,240
Power & Data Trench, 18"w 41 LF 125.00 5,130
Misc. Concrete Work (Allowance) 1 LS 5,000.00 5,000
-
SUBTOTAL 3.10 $8.04 SF 24,910
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 2 of 6
173
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 3,100
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
6.10 CARPENTRY
Rough Carpentry
Wood Framed Walls, 2x4 x 134 lf 1,340 SF 20.00 26,800
Wood Framed Furr Walls, 2x4 x 54 lf 540 SF 20.00 10,800
Reframe (e) Door Openings 14 EA 500.00 7,000
Finish Carpentry
Lobby Reception Desk 10 LF 650.00 6,500
Misc. Finish Carpentry (Per SF Allowance) 3,100 SF 2.50 7,750
-
SUBTOTAL 6.10 $18.98 SF 58,850
8.10 DOORS & WINDOWS
Doors, Frames & Std Hardware
New Interior Doors, SC Wood, 3'x7' 9 EA 3,250.00 29,250
New Exterior Doors, SC Wood, 3'x7' 4 EA 3,250.00 13,000
New Exterior Doors, SC Wood, 6'x7' 1 PR 6,000.00 6,000
Includes Frames & Standard Hardware
Additional Hardware
Panic Hardware 5 EA 1,500.00 7,500
Self Closers 14 EA 750.00 10,500
-
SUBTOTAL 8.10 $21.37 SF 66,250
9.10 FINISHES
Wall Finishes
Stucco, Exterior, 3 Coats 1 LS 5,000.00 5,000
Gypboard, Walls, Type X, 5/8" 3,220 SF 5.00 16,100
Insulation/Sound Batts 1,880 SF 2.50 4,700
Misc. Patch & Repair (Per SF Allowance) 3,100 SF 2.50 7,750
Walls include gypboard, sound batts & paint.
Flooring
Carpet Tiles 2,536 SF 10.00 25,360
Vinyl Base, 4" 670 LF 7.50 5,030
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 3 of 6 174
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 3,100
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
Ceilings
Acoustic Ceiling Tile, 2x4 1,060 SF 7.50 7,950
Gypboard, Ceilings, Type X, 5/8" 230 SF 5.00 1,150
Painting
Painting, Walls, 3 Coats 3,220 SF 2.50 8,050
Painting, Ceilings, 3 Coats 230 SF 2.50 580
Paint/Stain Doors 15 EA 150.00 2,250
Misc. Additional Painting (Allowance) 1 LS 1,500.00 1,500
-
SUBTOTAL 9.10 $27.55 SF 85,420
9.50 TILE
Restrooms
Ceramic Tile, Floor 224 SF 25.00 5,600
Ceramic Tile, Wainscot, 4' 336 SF 30.00 10,080
Lobby
Ceramic Tile, Floor 216 SF 25.00 5,400
Ceramic Tile, Base 95 LF 30.00 2,850
-
SUBTOTAL 9.50 $7.72 SF 23,930
10.10 SPECIALTIES
Toilet Partitions & Accessories
Toilet Partition, ADA 1 EA 1,500.00 1,500
Toilet Partition, Door & Panel 1 EA 500.00 500
Coat Hooks 3 EA 75.00 230
Grab Bar Sets 2 EA 350.00 700
Mirrors 3 EA 120.00 360
Paper Towel Dispenser & Waste Combo 2 EA 750.00 1,500
Seat Cover Dispensers 3 EA 75.00 230
Soap Dispensers 3 EA 75.00 230
Toilet Paper Dispensers 3 EA 75.00 230
General Building Specialties
Corner Guards 8 EA 75.00 600
Markerboards, 6'x4' 1 EA 600.00 600
TV Wall Mounting Bracket 1 EA 750.00 750
Misc. General Building Specialties (Allowance) 1 LS 1,000.00 1,000
-
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 4 of 6
175
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 3,100
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
SUBTOTAL 10.10 $2.72 SF 8,430
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 5 of 6
176
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 3,100
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
15.10 PLUMBING
Toilets 3 EA 2,500.00 7,500
Urinals 1 EA 1,500.00 1,500
Lavatories 3 EA 1,000.00 3,000
Plumbing Rough-Ins 7 EA 3,500.00 24,500
Sterilization & Testing 1 LS 1,000.00 500
-
SUBTOTAL 15.10 $11.94 SF 37,000
15.20 FIRE PROTECTION
Adjust Sprinkler Heads (Per SF Allowance) 3,100 SF 1.50 4,650
-
SUBTOTAL 15.20 $1.50 SF 4,650
15.30 HVAC
Reconfigure Existing HVAC (Per SF Allowance) 3,100 SF 20.00 62,000
-
SUBTOTAL 15.30 $20.00 SF 62,000
16.10 ELECTRICAL
Reconfigure Existing Electrical (Per SF Allowance) 3,100 SF 30.00 93,000
-
SUBTOTAL 16.10 $30.00 SF 93,000
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 6 of 6 177
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 2,590
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
OPTION 2
1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE
2.10 SITEWORK 0.0% - NONE
2.20 DEMOLITION 6.1% 9.33 24,170
3.10 CONCRETE 5.1% 7.83 20,290
6.10 CARPENTRY 12.4% 19.15 49,600
8.10 DOORS & WINDOWS 11.7% 18.07 46,800
9.10 FINISHES 16.5% 25.31 65,560
9.50 TILE 4.2% 6.51 16,870
10.10 SPECIALTIES 1.2% 1.83 4,730
15.10 PLUMBING 9.3% 14.29 37,000
15.20 FIRE PROTECTION 1.0% 1.50 3,890
15.30 HVAC 13.0% 20.00 51,800
16.10 ELECTRICAL 19.5% 30.00 77,700
TOTAL DIRECT COST $153.83 398,410$
PRORATES
GENERAL CONDITIONS 25.0% 99,610
DESIGN CONTINGENCY 25.0% 99,610
ESCALATION 6.0% 23,910
SUBTOTAL $239.98 621,540$
CONTRACTOR BURDENS
BONDS 1.2% 7,460
OVERHEAD & PROFIT 25.0% 155,390
OPTION 2 - TOTAL PROJECT COSTS $302.85 784,390$
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 1 of 5
178
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 2,590
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
1.10 GENERAL CONDITIONS
See Prorates Above. 0.00 -
-
SUBTOTAL 1.10 $0.00 SF NONE
2.10 SITEWORK
None -
-
SUBTOTAL 2.10 $0.00 SF NONE
2.20 DEMOLITION
Mass Demolition Areas (Per SF Allowance) 250 SF 10.00 2,500
Power & Data Trench, 18"w 41 LF 50.00 2,050
Demo for New Restroom Concrete 260 SF 10.00 2,600
Demo Flooring Only (Per SF Allowance) 2,264 SF 5.00 11,320
Haul & Disposal Fees (Allowance) 1 LS 4,700.00 4,700
Sawcutting (Allowance) 1 LS 1,000.00 1,000
-
SUBTOTAL 2.20 $9.33 SF 24,170
3.10 CONCRETE
New Restroom Sloping Concrete & Substrate 186 SF 35.00 6,510
Concrete Curb, 6" 110 LF 65.00 7,150
Power & Data Trench, 18"w 41 LF 125.00 5,130
Misc. Concrete Work (Allowance) 1 LS 1,500.00 1,500
-
SUBTOTAL 3.10 $7.83 SF 20,290
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 2 of 5
179
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 2,590
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
6.10 CARPENTRY
Rough Carpentry
Wood Framed Walls, 2x4 x 80 lf 800 SF 20.00 16,000
Wood Framed Furr Walls, 2x4 x 38 lf 380 SF 20.00 7,600
Finish Carpentry
Lobby Reception Desk 9 LF 650.00 5,850
Coffee Break, Base Cab 9 LF 450.00 4,050
Coffee Break, Wall Cab 9 LF 350.00 3,150
Misc. Finish Carpentry (Per SF Allowance) 2,590 SF 5.00 12,950
-
SUBTOTAL 6.10 $19.15 SF 49,600
8.10 DOORS & WINDOWS
New Interior Doors, SC Wood, 3'x7' 13 EA 3,600.00 46,800
Includes Frames & Standard Hardware
-
SUBTOTAL 8.10 $18.07 SF 46,800
9.10 FINISHES
Wall Finishes
Stucco, Exterior, 3 Coats 1 LS 5,000.00 5,000
Gypboard, Type X, 5/8" 1,980 SF 5.00 9,900
Insulation/Sound Batts 1,180 SF 2.50 2,950
Misc. Patch & Repair (Per SF Allowance) 2,590 SF 2.50 6,480
Walls include gypboard, sound batts & paint.
Flooring
Carpet Tiles 2,264 SF 10.00 22,640
Vinyl Base, 4" 530 LF 7.50 3,980
Ceilings
Suspended/Framed' Gypboard Ceiling 242 SF 20.00 4,840
Gypboard, Ceilings, Type X, 5/8" 242 SF 2.50 610
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 3 of 5
180
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 2,590
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
Painting
Painting, Walls, 3 Coats 1,980 SF 2.50 4,950
Painting, Ceilings, 3 Coats 242 SF 2.50 610
Paint/Stain Doors 13 EA 200.00 2,600
Misc. Additional Painting (Allowance) 1 LS 1,000.00 1,000
-
SUBTOTAL 9.10 $25.31 SF 65,560
9.50 TILE
Restrooms
Ceramic Tile, Floor 190 SF 25.00 4,750
Ceramic Tile, Wainscot, 4' 404 SF 30.00 12,120
-
SUBTOTAL 9.50 $6.51 SF 16,870
10.10 SPECIALTIES
Toilet Accessories
Coat Hooks 3 EA 75.00 230
Grab Bar Sets 2 EA 350.00 700
Mirrors 3 EA 120.00 360
Paper Towel Dispenser & Waste Combo 3 EA 750.00 2,250
Seat Cover Dispensers 3 EA 75.00 230
Soap Dispensers 3 EA 75.00 230
Toilet Paper Dispensers 3 EA 75.00 230
General Building Specialties
Misc. General Building Specialties (Allowance) 1 LS 500.00 500
-
SUBTOTAL 10.10 $1.83 SF 4,730
15.10 PLUMBING
Toilets 3 EA 2,500.00 7,500
Urinals 1 EA 1,500.00 1,500
Lavatories 3 EA 1,000.00 3,000
Plumbing Rough-Ins 7 EA 3,500.00 24,500
Sterilization & Testing 1 LS 500.00 500
-
SUBTOTAL 15.10 $14.29 SF 37,000
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 4 of 5
181
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21
ADJUSTED GSF: 2,590
REV 0
TWO OPTIONS COMPARISION
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
15.20 FIRE PROTECTION
Adjust Sprinkler Heads (Per SF Allowance) 2,590 SF 1.50 3,890
-
SUBTOTAL 15.20 $1.50 SF 3,890
15.30 HVAC
Reconfigure Existing HVAC (Per SF Allowance) 2,590 SF 20.00 51,800
-
SUBTOTAL 15.30 $20.00 SF 51,800
16.10 ELECTRICAL
Reconfigure Existing Electrical (Per SF Allowance) 2,590 SF 30.00 77,700
-
SUBTOTAL 16.10 $30.00 SF 77,700
5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 5 of 5
182
ROLLING HILLS CITY HALL RENOVATIONS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIFORNIA
10% SCHEMATIC DESIGN COST ESTIMATE
May 9, 2020
20-06
PREPARED BY
PACIFIC ARCHITECTURE & ENGINEERING, INC.
HERMOSA BEACH, CA
Rev 0
RHWCC JOB NUMBER:
183
PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20
2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06
HERMOSA BEACH, CA 90254 REV: 0
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIFORNIA
OWNER:CITY OF ROLLING HILLS
CLIENT:CITY OF ROLLING HILLS
DESIGN TEAM:PACIFIC ARCHITECTURE & ENGINEERING. INC.
ARCHITECTURAL: PACIFIC ARCH & ENG
STRUCTURAL:TBD
MECHANICAL:TBD
ELECTRICAL:TBD
ESTIMATING TEAM:
ARCH/STRUCT: RW
PLUMBING:RW
ELECTRICAL:RW
CHECKED BY:JFH
ESTIMATE LEVEL:10% SCHEMATIC DESIGN COST ESTIMATE
ESTIMATE TYPE:OPINION OF COST
PLAN DATE:2020-05-06, 3 PAGES
SPEC DATE:NONE
PROJECT TYPE:ADA & NON-ADA UPGRADES
PROJECT SCOPE:
ESTIMATE BASIS:
THE CITY OF ROLLING HILLS IS MODERNIZING THEIR CITY HALL BUILDING WITH ADA UPGRADES
THIS COST ESTIMATE IS DEFINED AS AN “OPINION OF COST” MEANING THAT THE COSTS REFLECTED IN THE ESTIMATE ARE THE
CONSIDERED OPINION OF THE ESTIMATOR BASED ON THE CURRENT COSTS OF MATERIAL AND LABOR, UPON INFORMATION
AVAILABLE IN PUBLISHED REFERENCE SOURCES, HISTORICAL COST DATA, CLIENT OR VENDOR PROVIDED COST DATA AND THE
PERSONAL EXPERIENCE OF THE ESTIMATOR. THE FINAL COST OF THE PROJECT MAY VARY FROM THE ESTIMATOR’S “OPINION OF COST”
BASED ON FACTORS BEYOND THE CONTROL OF THE ESTIMATOR SUCH AS, BUT NOT LIMITED TO, THE NUMBER OF GENERAL
CONTRACTORS AND/OR SUBCONTRACTORS PARTICIPATING IN THE BID PROCESS; SUDDEN CHANGES IN NATIONAL AND LOCAL
MARKET CONDITIONS; THE NATIONAL AND LOCAL ECONOMY; AND DECISIONS MADE BY THE CLIENT.
Page 1 of 3 184
PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20
2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06
HERMOSA BEACH, CA 90254 REV: 0
COMPETITIVE BIDDING:
ESCALATION:
WAGE RATES:
WORK SCOPE CHANGES:
PHASES:NONE
PRORATES: AREA SF: GSF
GENERAL CONDITIONS:25.0%ADA AREAS 0
DESIGN CONTINGENCY:35.0%NON-ADA AREAS 0
ESCALATION:2.1%
INSURANCE & BONDS:1.2%
OVERHEAD & PROFIT:25.0%TOTAL BUILDING AREA 0
ESCALATION:
ESCALATION (9 MONTHS TO MPC AT 3.5% P/A)
ESCALATION PER YEAR:3.5%
ESTIMATE DATE:05/09/20
START DATE:09/01/20 CONST. LEN: 6.0 MONTHS
FINISH DATE:03/01/21 MID-POINT: 7.0 MONTHS
THE PRICES IN THIS ESTIMATE ARE BASED ON COMPETITIVE BIDDING. COMPETITIVE BIDDING IS RECEIVING RESPONSIVE BIDS FROM AT
LEASTFIVEORMOREGENERALCONTRACTORSANDTHREEORMORERESPONSIVEBIDSFROMMAJORSUBCONTRACTORSOR
TRADES. MAJOR SUBCONTRACTORS ARE CONCRETE, MASONRY, STRUCTURAL STEEL, FRAMING, ROOFING, MECHANICAL, PLUMBING
AND ELECTRICAL SUBCONTRACTORS AND ANY OTHER MAJOR COMPONENTS OF THE PROJECT.
WITHOUT COMPETITIVE BIDDING, CONTRACTOR BIDS CAN AND HAVE RANGED FROM 25% TO 100% AND MORE OVER THE PRICES IN
THIS ESTIMATE, DEPENDING ON THE SIZE OF THE JOB. WITH COMPETITIVE BIDDING, CONTRACTOR BIDS CAN RANGE AS LOW AS 25%
BELOW THE PRICES IN THIS ESTIMATE BASED ON CURRENT MARKET CONDITIONS.
ESCALATION IS BASED ON 3.5% PER YEAR AND CARRIED FROM THE ESTIMATE DATE TO THE MID-POINT OF CONSTRUCTION. ONE
MAJOR FACTOR IN ESCALATION IS INFLATION AND WE MAY BE IN A PERIOD WITH THE POTENTIAL FOR EXTREME INFLATIONARY
PRESSURES. THERE ARE TOO MANY VARIABLES TO DETERMINE HOW ESCALATION WILL IMPACT ANY SPECIFIC PROJECT. THERE MAY
ONLY BE NEGLIGIBLE IMPACT OR IT MAY BE GREATER THAN PREDICTED.
THIS OPINION OF COST IS BASED ON MARKET WAGE-RATES & CONDITIONS AND CURRENTLY APPLICABLE PREVAILING WAGES IN LOS
ANGELES COUNTY.
THE USER IS CAUTIONED THAT SIGNIFICANT CHANGES IN THE SCOPE OF THE PROJECT, OR ALTERATIONS TO THE PROJECT DOCUMENTS
AFTER COMPLETION OF THIS OPINION OF COST ESTIMATE CAN CAUSE MAJOR COST CHANGES. IN THIS CIRCUMSTANCE, RHWCC
SHOULD BE NOTIFIED AND AN APPROPRIATE ADJUSTMENT MADE TO THIS OPINION OF COST ESTIMATE.
Page 2 of 3 185
PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20
2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06
HERMOSA BEACH, CA 90254 REV: 0
SUPPLIER PROVIDED QUOTES & OTHER CONTACTS:
NONE
GENERAL EXCLUSIONS (UNLESS OTHERWISE NOTED):
1.ARCHITECTURAL FEES, ENGINEERING FEES & OTHER SOFT COSTS.
2.THE COST OF LAND & EASEMENT ACQUISITION.
3.ASSESSMENTS, TAXES, FINANCE, LEGAL & DEVELOPMENT CHARGES.
4.COMPRESSION OF SCHEDULE & PREMIUM OR SHIFT WORK.
5.RESTRICTIONS ON THE CONTRACTOR'S WORKING HOURS.
6.BUILDER'S RISK, PROJECT WRAP-UP & OTHER OWNER PROVIDED INSURANCE PROGRAMS.
7.SUSTAINABLE DESIGN & LEED REQUIREMENTS.
8.H AZARDOUS MATERIAL HANDLING, DISPOSAL & ABATEMENT.
9.ENVIRONMENTAL IMPACT MITIGATION.
10.OWNER SUPPLIED & INSTALLED FURNITURE, FIXTURES & EQUIPMENT.
11.LOOSE FURNITURE & EQUIPMENT EXCEPT AS SPECIFICALLY IDENTIFIED.
Page 3 of 3 186
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:PROJECT SUMMARY ESTIMATE DATE: 05/09/20
REV: 0
10% SCHEMATIC DESIGN COST ESTIMATE
TAB DESCRIPTION ADJ SF UNIT COST TOTAL
PROJECT SUMMARY
OPTION 1 - RESTROOMS & RECONFIGURATION 1,390 SF $483.04 671,420$
OPTION 2 - RESTROOMS 260 SF $1,033.31 268,660$
SPECULATIVE BID RANGE FORECAST
BASED ON CURRENT MARKET CONDITIONS
AND GENERAL CONTRACTOR BIDDER PARTICIPATION LEVELS
%OPTION 1 OPTION 2
1 - 2 GC BIDDERS 100%1,342,840$ 537,320$
2 - 3 GC BIDDERS 75%1,174,990$ 470,160$
3 - 4 GC BIDDERS 50%1,007,130$ 402,990$
4 - 5 GC BIDDERS 25%839,280$ 335,830$
5 - 6 GC BIDDERS 0%671,420$ 268,660$
6 - 7 GC BIDDERS -5%637,850$ 255,230$
7 - 8 GC BIDDERS -10%604,280$ 241,800$
8 - 9 GC BIDDERS -15%570,710$ 228,370$
10 + GC BIDDERS -20%537,140$ 214,930$
NOTE: THE BASIC CONCEPT IS THAT HISTORICALLY WITH FEWER GC BIDDERS PRICES WILL
GENERALLY RISE AND WITH MORE GC BIDDERS PRICES WILL GENERALLY FALL.
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 (F-86)Page 1 of 1 187
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
OPTION 1
1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE
2.10 SITEWORK 7.1% 17.99 25,000
2.20 DEMOLITION 8.2% 20.86 28,990
3.10 CONCRETE 5.5% 13.95 19,390
6.10 CARPENTRY 7.5% 19.05 26,480
8.10 DOORS & WINDOWS 10.9% 27.68 38,480
9.10 FINISHES 18.8% 47.68 66,280
9.50 TILE 4.4% 11.28 15,680
10.10 SPECIALTIES 2.4% 6.06 8,430
15.10 PLUMBING 10.5% 26.62 37,000
15.20 FIRE PROTECTION 1.0% 2.50 3,480
15.30 HVAC 9.9% 25.00 34,750
16.10 ELECTRICAL 13.8% 35.00 48,650
TOTAL DIRECT COST $253.68 352,610$
PRORATES
GENERAL CONDITIONS 20.0%70,530
DESIGN CONTINGENCY 35.0%123,420
ESCALATION 2.1%7,410
SUBTOTAL $398.54 553,970$
CONTRACTOR BURDENS
BONDS 1.2%6,650
OVERHEAD & PROFIT 20.0%110,800
OPTION 1 - TOTAL PROJECT COSTS $483.04 671,420$
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 1 of 5 188
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
1.10 GENERAL CONDITIONS
See Prorates Above. 0.00 -
-
SUBTOTAL 1.10 $0.00 SF NONE
2.10 SITEWORK
Sewer Line, 4"150 LF 100.00 15,000
Restore Landscaping & Hardscape (Allowance)1 LS 10,000.00 10,000
-
SUBTOTAL 2.10 $17.99 SF 25,000
2.20 DEMOLITION
Mass Demolition Areas (Per SF Allowance)1,200 SF 15.00 18,000
Demo for New Restroom Concrete 224 SF 10.00 2,240
Demo Flooring Only (Per SF Allowance)190 SF 5.00 950
Haul & Disposal Fees (Allowance)1 LS 5,300.00 5,300
Sawcutting (Allowance)1 LS 2,500.00 2,500
-
SUBTOTAL 2.20 $20.86 SF 28,990
3.10 CONCRETE
New Restroom Sloping Concrete & Substrate 224 SF 35.00 7,840
Float & Level Previous Restroom Floor 70 SF 10.00 700
Concrete Curb, 6"90 LF 65.00 5,850
Misc. Concrete Work (Allowance)1 LS 5,000.00 5,000
-
SUBTOTAL 3.10 $13.95 SF 19,390
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 2 of 5 189
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
6.10 CARPENTRY
Rough Carpentry
Wood Framed Walls, 2x4 1,250 SF 10.00 12,500
Wood Framed Walls, 2x8 200 SF 12.50 2,500
Reframe (e) Door Openings 6 EA 500.00 3,000
Finish Carpentry
Lobby Reception Desk, 10 lf 1 EA 5,000.00 5,000
Misc. Finish Carpentry (Per SF Allowance)1,390 SF 2.50 3,480
-
SUBTOTAL 6.10 $19.05 SF 26,480
8.10 DOORS & WINDOWS
New Interior Doors, SC Wood, 3'x7'13 EA 2,960.00 38,480
Includes Frames & Standard Hardware -
-
SUBTOTAL 8.10 $27.68 SF 38,480
9.10 FINISHES
Wall Finishes
New Walls, 2x4 x 125 lf 1,250 SF 20.00 25,000
New Walls, 2x8 x 20 lf 200 SF 25.00 5,000
Misc. Patch & Repair (Per SF Allowance)1,390 SF 2.50 3,480
Walls include gypboard, sound batts & paint.
Flooring
Resilient Flooring 570 SF 10.00 5,700
Carpet Tiles 110 SF 10.00 1,100
Lobby Brick (Remove & Replace)380 SF 20.00 7,600
Vinyl Base, 4"410 LF 7.50 3,080
Ceilings
Acoustic Ceiling Tile, 2x4 1,060 SF 7.50 7,950
Suspended Gypboard Ceiling 224 SF 15.00 3,360
Paint Gypboard Ceiling 224 SF 2.50 560
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 3 of 5 190
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
Additional Painting
Paint/Stain Doors 13 EA 150.00 1,950
Misc. Additional Painting (Allowance)1 LS 1,500.00 1,500
-
SUBTOTAL 9.10 $47.68 SF 66,280
9.50 TILE
Ceramic Tile, Floor 224 SF 25.00 5,600
Ceramic Tile, Wainscot, 4'336 SF 30.00 10,080
-
SUBTOTAL 9.50 $11.28 SF 15,680
10.10 SPECIALTIES
Toilet Partitions & Accessories
Toilet Partition, ADA 1 EA 1,500.00 1,500
Toilet Partition, Door & Panel 1 EA 500.00 500
Coat Hooks 3 EA 75.00 230
Grab Bar Sets 2 EA 350.00 700
Mirrors 3 EA 120.00 360
Paper Towel Dispenser & Waste Combo 2 EA 750.00 1,500
Seat Cover Dispensers 3 EA 75.00 230
Soap Dispensers 3 EA 75.00 230
Toilet Paper Dispensers 3 EA 75.00 230
General Building Specialties
Corner Guards 8 EA 75.00 600
Markerboards, 6'x4'1 EA 600.00 600
TV Wall Mounting Bracket 1 EA 750.00 750
Misc. General Building Specialties (Allowance)1 LS 1,000.00 1,000
-
SUBTOTAL 10.10 $6.06 SF 8,430
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 4 of 5 191
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 1,390
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
15.10 PLUMBING
Toilets 3 EA 2,500.00 7,500
Urinals 1 EA 1,500.00 1,500
Lavatories 3 EA 1,000.00 3,000
Plumbing Rough-Ins 7 EA 3,500.00 24,500
Sterilization & Testing 1 LS 1,000.00 500
-
SUBTOTAL 15.10 $26.62 SF 37,000
15.20 FIRE PROTECTION
Adjust Sprinkler Heads (Per SF Allowance) 1,390 SF 2.50 3,480
-
SUBTOTAL 15.20 $2.50 SF 3,480
15.30 HVAC
Reconfigure Existing HVAC (Per SF Allowance) 1,390 SF 25.00 34,750
-
SUBTOTAL 15.30 $25.00 SF 34,750
16.10 ELECTRICAL
Reconfigure Existing Electrical (Per SF Allowance) 1,390 SF 35.00 48,650
-
SUBTOTAL 16.10 $35.00 SF 48,650
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 5 of 5
192
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL
OPTION 2
1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE
2.10 SITEWORK 0.0%- NONE
2.20 DEMOLITION 7.0% 35.38 9,200
3.10 CONCRETE 11.9% 60.04 15,610
6.10 CARPENTRY 4.6% 23.46 6,100
8.10 DOORS & WINDOWS 6.8% 34.15 8,880
9.10 FINISHES 12.3% 62.23 16,180
9.50 TILE 13.2% 66.81 17,370
10.10 SPECIALTIES 3.6% 18.19 4,730
15.10 PLUMBING 28.2% 142.31 37,000
15.20 FIRE PROTECTION 0.5% 2.50 650
15.30 HVAC 4.9% 25.00 6,500
16.10 ELECTRICAL 6.9% 35.00 9,100
TOTAL DIRECT COST $505.08 131,320$
PRORATES
GENERAL CONDITIONS 25.0%32,830
DESIGN CONTINGENCY 35.0%45,970
ESCALATION 2.1%2,760
SUBTOTAL $818.77 212,880$
CONTRACTOR BURDENS
BONDS 1.2%2,560
OVERHEAD & PROFIT 25.0%53,220
OPTION 2 - TOTAL PROJECT COSTS $1,033.31 268,660$
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 1 of 5 193
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
1.10 GENERAL CONDITIONS
See Prorates Above. 0.00 -
-
SUBTOTAL 1.10 $0.00 SF NONE
2.10 SITEWORK
None -
-
SUBTOTAL 2.10 $0.00 SF NONE
2.20 DEMOLITION
Mass Demolition Areas (Per SF Allowance) 260 SF 15.00 3,900
Demo for New Restroom Concrete 260 SF 10.00 2,600
Haul & Disposal Fees (Allowance) 1 LS 1,700.00 1,700
Sawcutting (Allowance) 1 LS 1,000.00 1,000
-
SUBTOTAL 2.20 $35.38 SF 9,200
3.10 CONCRETE
New Restroom Sloping Concrete & Substrate 210 SF 35.00 7,350
Concrete Curb, 6" 104 LF 65.00 6,760
Misc. Concrete Work (Allowance) 1 LS 1,500.00 1,500
-
SUBTOTAL 3.10 $60.04 SF 15,610
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 2 of 5
194
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
6.10 CARPENTRY
Rough Carpentry
Wood Framed Walls, 2x4 120 SF 10.00 1,200
Wood Framed Walls, Dbl 2x4 340 SF 12.50 4,250
Finish Carpentry
Misc. Finish Carpentry (Per SF Allowance) 260 SF 2.50 650
-
SUBTOTAL 6.10 $23.46 SF 6,100
8.10 DOORS & WINDOWS
New Interior Doors, SC Wood, 3'x7' 3 EA 2,960.00 8,880
Includes Frames & Standard Hardware
-
SUBTOTAL 8.10 $34.15 SF 8,880
9.10 FINISHES
Wall Finishes
New Walls, 2x4 x 12 lf 120 SF 20.00 2,400
New Walls, Dbl 2x4 x 34 lf 340 SF 25.00 8,500
Misc. Patch & Repair (Per SF Allowance) 260 SF 2.50 650
Walls include gypboard, sound batts & paint.
Ceilings
Suspended Gypboard Ceiling 210 SF 15.00 3,150
Paint Gypboard Ceiling 210 SF 2.50 530
Additional Painting
Paint/Stain Doors 3 EA 150.00 450
Misc. Additional Painting (Allowance) 1 LS 500.00 500
-
SUBTOTAL 9.10 $62.23 SF 16,180
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 3 of 5
195
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
9.50 TILE
Ceramic Tile, Floor 210 SF 25.00 5,250
Ceramic Tile, Wainscot, 4' 404 SF 30.00 12,120
-
SUBTOTAL 9.50 $66.81 SF 17,370
10.10 SPECIALTIES
Toilet Accessories
Coat Hooks 3 EA 75.00 230
Grab Bar Sets 2 EA 350.00 700
Mirrors 3 EA 120.00 360
Paper Towel Dispenser & Waste Combo 3 EA 750.00 2,250
Seat Cover Dispensers 3 EA 75.00 230
Soap Dispensers 3 EA 75.00 230
Toilet Paper Dispensers 3 EA 75.00 230
General Building Specialties
Misc. General Building Specialties (Allowance) 1 LS 500.00 500
-
SUBTOTAL 10.10 $18.19 SF 4,730
15.10 PLUMBING
Toilets 3 EA 2,500.00 7,500
Urinals 1 EA 1,500.00 1,500
Lavatories 3 EA 1,000.00 3,000
Plumbing Rough-Ins 7 EA 3,500.00 24,500
Sterilization & Testing 1 LS 500.00 500
-
SUBTOTAL 15.10 $142.31 SF 37,000
15.20 FIRE PROTECTION
Adjust Sprinkler Heads (Per SF Allowance) 260 SF 2.50 650
-
SUBTOTAL 15.20 $2.50 SF 650
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 4 of 5
196
PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06
LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW
CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH
DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20
ADJUSTED GSF: 260
REV 0
10% SCHEMATIC DESIGN COST ESTIMATE
ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL
15.30 HVAC
Reconfigure Existing HVAC (Per SF Allowance) 260 SF 25.00 6,500
-
SUBTOTAL 15.30 $25.00 SF 6,500
16.10 ELECTRICAL
Reconfigure Existing Electrical (Per SF Allowance) 260 SF 35.00 9,100
-
SUBTOTAL 16.10 $35.00 SF 9,100
5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 5 of 5
197
Agenda Item No.: 8.C
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:VIEW CASE FEE REDUCTION ($2,000 TO $1,000) AS RECOMMENDED
BY THE FINANCE/BUDGET/AUDIT COMMITTEE.
DATE:June 28, 2021
BACKGROUND:
The proposed fee reduction was inadvertently left out of the previous fee schedule amendment proposal
that raised fees for Construction and Debris Demolition Permit and False Alarms, and established a fee
for Wireless Telecommunication Facility Application.
The Finance/Budget/Audit Committee, at its last meeting, proposed to reduce the current fee to file a
Committee on Trees and Views Application from $2,000 to $1,000.
DISCUSSION:
The Committee on Trees and Views Application fee covers staff time, newspaper publication, public
notice mailers, legal counsel's time, and capital costs. Staff could spend up to one year or more
processing CTV cases. Numerous hours are spent on the phone, at the counter and on site discussing the
complaint with the complainant and vegetation owner. Additional hours are spent reviewing the case
file, requesting information, preparing reports, visiting the sites, talking with legal counsel, talking with
neighbors, holding field trips and evening meetings. Prior to the application submittal, staff also spends
numerous hours meeting with complainant and vegetation owners trying to facilitate reconciliation.
FISCAL IMPACT:
The adopted fee will be included in the Fee Schedule, which will be included in the proposed FY
2021/22 Budget.
RECOMMENDATION:
Provide directions to staff on the proposed fee reduction.
ATTACHMENTS:
198
Agenda Item No.: 9.A
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE COMMUNITY SURVEY RESULTS ON SANITARY
SEWER COLLECTION SYSTEM.
DATE:June 28, 2021
BACKGROUND:
The community of Rolling Hills has been considering a collection system for the past 30 years and
feasibility studies have been conducted numerous times over this period. The previous approach to
implementation included a citywide effort but this required all residents to commit to connecting to the
system simultaneously. In the current approach, the City Council is looking at building the collection
system for the entire City incrementally, starting with collecting the sewage discharge from the City
Hall campus to include the main gate house, City Hall, the RHCA building and future restrooms and
kitchen at the tennis courts.
Since then many residents have expressed to City Hall staff the desire to transition from septic tanks to
sewer lines and have inquired about the status of the 8" sewer main. In 2019, the Los Angeles County
Public Works and Sanitation District approved the discharge of effluent (sewage) for 235 homes within
the City of Rolling Hills through an 8" sewer main. In 2020, the City Council engaged the services of an
engineering team to design 1,300-1,500 linear feet of the 8" sewer main from the main gate along
Portuguese Bend Road/Rolling Hills to an existing manhole near Lariat Lane.
DISCUSSION:
The City conducted a survey in order to provide Council a better understanding of interest regarding a
sanitation sewer collection system, the funding and construction of a 8'' sewer main line. Based upon
the responses and comments of the community City Council will take the results of this survey in
consideration to eventually make a community informed decision of whether or not to approve funding
and construction.
The Survey will end on Sunday June 27, 2021 at 5:00pm.
Below is a brief summary of the survey responses:
There were a total of 107 responses to survey on 6/23/2021.
77 out of the 106 responses septic tanks are older than 20 years and 19 out of the 106 are between
10 and 20 years old.
199
86 out of 103 responses or 83% want the city to implement additional sewer collection lines
within the city.
Another 86 out of 103 responses or 83% said if the city constructed a sewer collection line on
their street that they would disconnect from their septic and pay to connect to a sewer main.
82 of 99 responses or 83% wants the City Council to fund the construction of the 8'' sewer main
line.
FISCAL IMPACT:
The cost to conduct the community survey is included in the operational budget for Fiscal Year 2020-
2021.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Sewer Survey Responses Data 5.27.21-6.23.21 (No. 4).pdf
(Question 6 Comments) Sewer Survey Responses Data 5.27.21-6.23.21.pdf
200
ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
1 / 6
97.09%100
2.91%3
Q1 Is your property served by a septic tank?
Answered: 103 Sk ipped: 0
Total Respondents : 103
Yes
No
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Yes
No
201
ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
2 / 6
1.96%2
7.84%8
16.67%17
73.53%75
Q2 How old is your septic tank?
Answered: 102 Sk ipped: 1
TOTAL 102
5 years or less
Between 6 t o
1 0 years
Between 10 to
20 year s
Mor e than 20
year s
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
5 y ears or less
Between 6 to 10 years
Between 10 to 20 years
More than 20 y ears
202
ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
3 / 6
82.83%82
17.17%17
Q3 Do you want the City Council to fund the construction of the 8” sewer
main along Portuguese Bend Road/Rolling Hills Road?
Answered: 99 Sk ipped: 4
Total Respondents : 99
Yes
No
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Yes
No
203
ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
4 / 6
82.83%82
17.17%17
Q4 Do you want the City Council to implement additional sewer collection
lines within the City?
Answered: 99 Sk ipped: 4
Total Respondents : 99
Yes
No
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Yes
No
204
ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
5 / 6
78.79%78
23.23%23
Q5 If the City constructs a sewer collection line along your street, would
you disconnect from your existing septic tank and pay to connect to the
sewer main?
Answered: 99 Sk ipped: 4
Total Respondents : 99
Yes
No
0%10%20%30%40%5 0%60%70%80%90%100%
ANSWER CHOICES RESPONSES
Yes
No
205
ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
6 / 6
Q6 If the answer to question 5 is no, why not?
Answered: 34 Sk ipped: 69
206
ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
1 / 3
Q6 If the answer to question 5 is no, why not?
Answered: 34 Skipped: 69
#RESPONSES DATE
1 I answered YES! and I c an not hit the done button until I put something in this box . I would gladly pay any thing to be on t he
sewer s ystem in ALL of Rolling Hills
6/23/2021 8:52 AM
2 My t ank is relat iv ely new.6/22/2021 11:48 AM
3 The c os t of doing this would obvious ly need to be c ons idered as it is not a quic k YES. I would lik e to s ay YES, but giv en
the uncert aint y of cost of doing this , I cannot commit to saying YES as this time. Are there c os t estimates of doing this or
what it would tak e to c onnect for a residence?
6/21/2021 1:42 PM
4 It does not sound feas ible to come all t he way up to the top of c rest. What would the ex pense be? Right now I pay $120 a
year to serv ic e my s eptic. I’m as suming the assessment for this will be more.
6/21/2021 11:34 AM
5 Septic work s fine 6/21/2021 11:32 AM
6 Cit y Council - First let me thank each of you for y our service to city! To explain, in part, my ans wer to Quest ion #3 is
because I have v ery s trong feelings that providing this servic e to 235 properties, and ex cluding the other approx imately 425
properties is only inv iting a huge conf lict in our beautiful community! As I unders t and it your v ote will provide sewer lines to
property at no cost to t he 235 properties. Then perhaps at a lat er time the c ouncil will "c ons ider providing"; s ewer service to
the other 425 properties. I further unders t and that the original 235 properties will pay nothing to hav e the lines to their
properties and t he remaining properties will be res ponsible for the entire c os t of the c omplete sewer us e. If this is true, my
vote how is the infrastructure could c ost the entire property owners...to benefit only the 235 res idents . I would c ons ider
changing my vote on this of if the c ity would , at this time, included approval for t he remaining parc els at a c ost dis t ributed
to the entire at a cos t distribut ed to the ent ire cit y res idents. By approving this the entire c ity residents would be therefore
equally, at the same time and not require a future vote f or the 425 properties t hat would no doubt not be approved by the
235 property owners . What corres pondenc e has been forwarded to LA County Office of Public Works to request the
approved money be allocated to the entire c ity, t o list a few.
6/15/2021 11:55 AM
7 would like to know the approx imate c ost.6/14/2021 9:55 AM
8 can't answer all thes e questions because I'm not clear on if my area would be serv ed or not. If the entire c ity is being done
then I'm ok. But if t 's only going to be a few homes then I don't think it's fair every one els e has to pay.
6/12/2021 12:28 PM
9 Not unles s the ejection sy stem was paid and maintained by t he city.6/10/2021 10:58 AM
10 I am fine with the c onnection of the s ewer line on Portuguese Bend Rd. My s eptic works perfec tly fine and I am not willing
to pay for s omething I don't need. I k now it will be be very ex pensive.
6/10/2021 10:53 AM
11 Need more information regarding the cos t of doing this versus remaining on s eptic 6/10/2021 9:09 AM
12 I c an't agree t o pay for the c onnection without k nowing the cos t. In order t o make this dec is ion I need to k now how much it 6/8/2021 12:14 PM
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ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
2 / 3
would c os t, and what it takes to route the line and res tore property 's v egetation, hards cape, etc .
13 Septic tank s functions v ery well.6/7/2021 2:01 PM
14 Why do I need to pay? I pay fees to liv e here and I was n’t required to pay fees at my last location for s ewer.6/7/2021 1:20 PM
15 Obv ious question is how muc h will i be paying. I 'm willing to pay, but the price could be t oo high - s o how muc h? We need
an estimate!
6/7/2021 11:17 AM
16 Cos t and sewers lines if not properly maint ained are a greater ris k for leak ing and causing land movement 6/6/2021 5:44 PM
17 septic tanks work f ine - the additional costs for a sewer s ystem are not justified 6/6/2021 4:41 PM
18 concerned about extra c ost 6/6/2021 1:53 PM
19 My sept ic s y stem has been properly maint ained and f unc tions perfectly. Dual tank s and dual seepage pits allow this
sy stem to operate properly f or at least another fifty years . I think IF a new sy stem is ins talled it s hould be funded only by
the resident s who benefit f rom the cost of installat ion s imilar to undergrounding c osts f or elec tricty.
6/6/2021 11:56 AM
20 It would be good to k now t he es timated cost.6/6/2021 11:13 AM
21 Our ans wer y es to c onnec ting to a sewer line depends on the cost.6/5/2021 11:00 AM
22 It would require an expens iv e pump s y stem to replace t he septic tank s ince the t ank is at least 40' below street lev el.6/5/2021 10:08 AM
23 It damages and ruins Rolling Hills ' country s t y le living. Damage environment. Unneces sary cos t to residents .6/4/2021 4:02 PM
24 I only agree for the City to pay f or the sewer line if EVERYONE will be able to be c onnected. It is NOT fair if only the
homes near the Main gate rec eive t his benef it. Lik e when y ou undergrounded the utilities only on Portuguese Bend & Crest .
What about the homes off Eastfied????
6/4/2021 1:16 PM
25 unknown cos ts 6/4/2021 10:40 AM
26 Ans wer is ac t ually “may be”. It depends fully on cos ts .6/4/2021 8:34 AM
27 Cit y s hould help cov er that cost through General Find budget 6/3/2021 7:09 PM
28 I'll wait until it's no longer sufficient. It also depends on cos t.6/3/2021 2:54 PM
29 N/A. We hate the s eptic tank and would be happy to get rid of it.6/3/2021 8:59 AM
30 The dollars s pent would be better inv ested -- if inv ested at all -- in undergrounding Edison lines, which reduc es the ris k of
fires ; vas t ly improv es the cos metic s of the community; and increas es property v alues . An ex tensive s ewer sys tem in t he
community reduc es the impediment to high-densit y hous ing, which conflicts with the c ommunity's rural atmos phere and
could compromis e our v alued priv acy, safety, and s ecurity. Septic tanks are not partic ularly expens iv e to maintain; work
satisfac torily for many y ears; and are cost-effec tive in communit ies where t he family siz es are relatively modes t in
numbers, reduc ing the need for higher capac ity sewer s y stems. I would fully expect the cos t of ins talling and connec ting to
sewers would be extremely high; the trenc hing would damage ex is ting landsc aping and driveways; and might compromis e
the aff ordability of some of t he older, retired residents to cont inue liv ing in the c ommunity. The buying and selling of s uch
homes would no doubt benefit thos e realtors c onducting busines s in the c ommunity, which I do not regard a "good reas on"
for res idents to inc ur these ex penses (directly or through ass ess ments) to financ ially benefit realtors. This c ommunity has a
a was te dis pos al s ystem in the c ommunity that is not "broken," I see no compelling reason to "fix it." Leaving the s eptic
6/2/2021 1:20 PM
208
ROLLING H IL L S COMM UNITY SURVEY SANITATION SEWER COL L ECTION SYSTEM
3 / 3
sy stem, as it is , might det er s ome of the State's increasing demands for low income hous ing. As the City of Los Angeles
has experienced, ov er half of the County 's fires 54 perc ent hav e been c aus ed by the homeles s, inc epting at their
encampments. As a des ignated "extreme high fire ris k" c ommunity, managing fire risk is a f ar more compelling objec tiv e
than a s ewer sys tem that no one sees, or feels, except for the c ost to whic h residents will be s ubjec ted.
31 Depends on the cost. I t could be 1,000 or 100,000. You c an’t as k suc h an open ended ques tion.5/31/2021 7:17 PM
32 What would the c onnection fee be for homeowners t o c onnec t. Please prov ide more financial information.5/31/2021 2:07 PM
33 I'm on a s ewer I paid for.5/31/2021 12:37 PM
34 It would have to not cas t muc h for water and s ewer highbhere in this town 5/31/2021 8:43 AM
209
Agenda Item No.: 9.B
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:STORMWATER COMPLIANCE WITH TOTAL MAXIMUM DAILY
LOAD (TMDL): DECISION NEEDED ON TIME SCHEDULE ORDER
(TSO) TORRANCE AIRPORT PROJECT, AND PARTICIPATION IN
PENINSULA EWMP.
DATE:June 28, 2021
BACKGROUND:
Recent developments have occurred that could impact the City's alternative compliance methods with
stormawater Total Maximum Daily Loads (TMDL). TMDL represents the maximum amount of a
pollutant that a body of water can receive without violating water quality standards. The City has
reached a point that requires it to inform its partner agencies and the Water Regional Board on whether
or not the City will join the Torrance Airport Project and Enhanced Watershed Management Program
(EWMP), and decide on the City's request for Time Schedule Order (TSO) for Mechado Lake.
Consequently, submittal of a formal notification to join the EWMP to the Regional Board, submittal of
revised EWMP that includes Rolling Hills and revision to the Coordinated Integrated Monitoring
Program (CIMP) will need to be prepared.
DISCUSSION:
The latest developments below will help inform the City's path forward in complying with TMDLs:
results from the Sepulveda Canyon monitoring, the Regional Board's decision to not extend the
Mechado Lake TSO and deadline to join the EWMP.
Sepulveda Canyon: No flow was observed during any of the rain events throughout 2020-
2021.The City can use this finding to show its natural terrain combined with the City’s Low
Impact Development help retain the 85th percentile/24-hour design storm. However, a rainy
season could yield different results therefore the Regional Board may ask for an additional year of
flow monitoring to bolster this data.
TSO: Machado Lake TMDLs was not included in the group of TMDLs extended in March 2021.
The Board prefers TSO to allow additional time for compliance and would like to know if
agencies are planning to submit a TSO. If the City can prove it is in compliance with TMDLs,
there is no need to request a TSO. Based on the current findings, the City will meet its TMDLs.
210
EWMP: If the Mechado Lake, Santa Monica Bay, and LA Harbor TMDLs are not met, the City's
alternative compliance options are only available if the City joins the EWMP. The PVP Cities and
LA County have finalized and approved their EWMP but the City of Rolling Hills has not
confirmed its plan to participate. Lastly, if the City is planning to join the EWMP, the City must
notify the Board soon.
The resulting decisions from above will inform subsequent decisions on revising the EWMP and CIMP.
FISCAL IMPACT:
None.
RECOMMENDATION:
Provide directions to staff on actions to pursue to meet Total Maximum Daily Load (TMDL)
compliance.
ATTACHMENTS:
RH_TMDL_AlternativeCompliance_2021-06-28.pdf
211
TMDL Compliance
Moving Forward
City of Rolling Hills| June 2021| McGowan Consulting
212
Outline
•1st year Monitoring Results
•Regulatory Update
•Alternative Compliance via EWMP
•Timeline of Actions & Staff Recommendation
2 213
Sepulveda Canyon
Monitoring 24-Hr Period Rainfall Depth *
12/28-29/2020 12am –12am 1.2 inches
1/23-24/2021 2am –2am 0.32 inches
1/28-29/2021 2pm –2pm 1.13 inches
3/10-11/2021 1am –1am 0.89 inches
3/14-15/2021 10am –10am 0.22 inches
85th % -24-hr rainfall depth is between 1.0 –1.1 inches
Total Seasonal Rainfall as of 6/23/21 has been 4.61 inches
Average annual rainfall is 12.46 inches for Peninsula
*County rain gauge at Rolling Hills Fire Station
214
4 215
Regulatory update
Regional Board will not modify Machado Lake TMDL
to extend schedule via a Basin Plan Amendment
Time Schedule Orders instead
Regional Permit adoption anticipated by end of July
2021
5 216
Compliance Options
Baseline: monitor to show TMDLs &
other pollutant limits are met
Water quality monitoring meets all
pollutant limits:
•Machado Lake
•Phosphorus, nitrogen, pesticides &
PCBs
•Los Angeles Harbor Toxics
•Metals, pesticides & PCBs
•Santa Monica Bay
•DDT, PCBs
Alternative Compliance Options
via joining EWMP:
1.City’s canyons retain the design
storm (85%, 24-hr runoff volume)
or
2.Enhancement of City’s canyons
and/or downstream regional
projects to meet the TMDL
(only if 1 is not demonstrated)
6 217
Recommended Actions Time Frame
1. Notify Torrance and PVP WMG that City will not be
participating in Torrance Airport Project July 2021
2. Contact Regional Board staff regarding City’s plan to
join the Peninsula EWMP
August 2021
3. Withdraw City’s Requests for
Time Schedule Order for Machado Lake TMDLs August 2021
4. Formally notify Regional Board of intent to participate
in Peninsula EWMP TBD
5. Submit revised EWMP Submittal to include Rolling Hills TBD
6. Revise CIMP to substitute Sepulveda Canyon
monitoring site for Lariat CIMP monitoring site (with
other changes)
FY2022/23
7 218
Questions & Discussion
Thank You
219
Agenda Item No.: 9.C
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:TERRY SHEA, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:GIFTING OF PROPOSITION C TO ROLLING HILLS ESTATES AND
RANCHO PALOS VERDES FOR REHABILITATING SILVER SPUR
ROAD.
DATE:June 28, 2021
BACKGROUND:
The City annually receives countywide tax disbursements from Proposition A, Proposition C, Measure
R and Measure M funds to be used for transportation and transit-related purposes. Proposition A and C
funds are dedicated to transit and major arterial improvements; they are not eligible for use in Rolling
Hills due to the roads within the City being privately owned and maintained. Measure R and Measure M
funds are eligible for transportation improvement projects on public properties. In years past, the City
would accumulate local return funds and solicit interest in exchanging the local return funds for General
Fund monies or gift funds towards other transportation-related purposes with another public agency.
These funds have a five year spend down period.
Since 2019 the City has accumulated $65,000 in Proposition C Funds. On January 27, 2021, a letter
was sent to the neighboring Peninsula cities and PVP Transit inquiring as to their interest in an
exchange of Proposition A funds and gifting of the Proposition C funds.
DISCUSSION:
The City of Rolling Hills Estates (RHE) and Rancho Palos Verdes (RPV) responded to Rolling Hills’
solicitation.
City of Rolling Hills Estates is interested in Proposition C funds to resurface Silver Spur Road from
Crenshaw Blvd. to Drybank Drive. The City of Rancho Palos Verdes is interested in Proposition C
funds to resurface Silver Spur Road from Drybank Drive to Hawthorne Blvd. Silver Spur Road is a
major arterial serving the residents of Rolling Hills. The Silver Spur Road resurfacing is a joint project
between RHE and RPV and both Cities agreed to receive a portion of the Proposition C funds based on
the lineal feet of Silver Spur Road within their respective boundaries. Silver Spur Road has 2,970 lineal
220
feet in RHE and 2,000 lineal feet in RPV, so 60% is RHE and 40% is in RPV. Staff recommends
gifting of the City’s available Proposition C funds to Rolling Hills Estates and Rancho Palos Verdes to
supplement the Silver Spur Road resurfacing project.
FISCAL IMPACT:
Proposition C
Fiscal Year (FY)Amount Benefiting Agency Exchange Rate General Fund
Revenue
2002/2003 $ 46,146.50 RH Estates N/A N/A
2002/2003 $ 46,146.50 Rancho PV N/A N/A
2005/2006 $ 83,000 RH Estates N/A N/A
2008/2009 $ 38,174 Rancho PV N/A N/A
2008/2009 $ 38,174 RH Estates N/A N/A
2010/2011 $ 9,000 RH Estates N/A N/A
2010/2011 $ 18,000 Rancho PV N/A N/A
2010/2011 $ 3,000 PVP Transit N/A N/A
2012/2013 $ 40,000 RH Estates N/A N/A
2014/2015 $70,000 RH Estates N/A N/A
2016/2017 $65,000 RH Estates N/A N/A
2018/2019 $65,000 RH Estates N/A N/A
2020/2021 Proposed $39,000 RH Estates N/A N/A
2020/2021 Proposed $26,000 Rancho PV N/A N/A
RECOMMENDATION:
It is recommended that the City Council consider and approve the following:
1. Gift a total of $39,000 of Proposition C funds to the City of Rolling Hills Estates for resurfacing
Silver Spur Road from Crenshaw Blvd. to Drybank Drive and authorize the City Manager to
execute the Proposition C Funds Assignment Agreement between the City of Rolling Hills and
the City of Rolling Hills Estates; and
2. Gift a total of $26,000 of Proposition C funds to the City of Rancho Palos Verdes for resurfacing
Silver Spur Road from Drybank Drive to Hawthorne Blvd and authorize the City Manager to
execute the Proposition C Funds Assignment Agreement between the City of Rolling Hills and
the City of Rancho Palos Verdes ; and
3. Approve Resolution 1283 Approving an Agreement between the City of Rolling Hills, California
and the City of Rolling Hills Estates Assigning to the City of Rolling Hills Estates its available
Proposition C Transportation Funds ; and
4. Approve Resolution 1284 Approving an Agreement between the City of Rolling Hills, California
and the City of Rancho Palos Verdes Assigning to the City of Rancho Palos Verdes its available
Proposition C Transportation Funds.
ATTACHMENTS:
221
Proposition C Fund Letters.pdf
ResolutionNo1283 Re_Prop_C_Funds_RHE.docx
ResolutionNo1284 Re_Prop_C_Funds_RPV.docx
222
223
224
225
226
Resolution No. 1283 1
RESOLUTION NO. 1283
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA ASSIGNING TO THE CITY OF
ROLLING HILLS ESTATES ITS AVAILABLE PROPOSITION C
TRANSPORTATION FUNDS
WHEREAS, the City of Rolling Hills has a fund balance of approximately $65,000 in
Proposition C Local Return Funds for transportation projects; and
WHEREAS, the City of Rolling Hills does not have projects that are eligible for funding
with Proposition C Local Return Funds; and
WHEREAS, the City of Rolling Hills Estates has identified projects that qualify for
funding with Proposition C Local Return Funds; and
WHEREAS, the City of Rolling Hills has a general interest in supporting eligible projects
for transportation, to maintain traffic flow and to improve bicycle and pedestrian facilities on the
Palos Verdes Peninsula; and
WHEREAS, the City of Rolling Hills has the specific interest in improving and resurfacing
Silver Spur Roadfrom CrenshawBlvd.toDry bank Drivesince Silver Spur Roadis a major arterial
serving the residents of the City of Rolling Hills.
WHEREAS, at this time the City wishes to the allocate Proposition C Local Return Funds
to another public agency to be utilized for an eligible use;
NOW, THEREFORE, the City Council of the City of Rolling Hills, California, does hereby
resolve as follows:
Section 1.The City of Rolling Hills hereby assigns to the City of Rolling Hills Estates
$39,000 in Proposition C Local Return Funds for Silver Spur Road Resurfacing Project.
Section 2.The City Council approves an Agreement for the assignment of said funds.
Said Agreement is hereto attached as Exhibit “A” and is made a part hereof by reference.
Section 3.The City of Rolling Hills will submit its documentation for the Los Angeles
Metropolitan Transportation Authority to allocate these funds to the City of Rolling Hills Estates
for the appropriate eligible programs in the City.
Section 4.The City Clerk shall certify to the adoption of this Resolution and shall
forward certified copies to the Los Angeles County Metropolitan Transportation Authority and the
City of Rolling Hills Estates.
Section 5.The City Manager is hereby directed and authorized to execute any
necessary documents, including, but not limited to agreements, amendments, forms, and
applications to follow through with this transfer of funds.
Section 6.The City Clerk, or duly appointed deputy, is directed to attest thereto.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ON THIS 28th DAY OF JUNE 2021.
Bea Dieringer
Mayor
ATTEST:
City Clerk
227
Resolution No. 1283 2
STATE OF CALIFORNIA )
COUNTY OF LOS
ANGELES
)§§
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1283 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA ASSIGNING TO THE CITY
OF ROLLING HILLS ESTATES ITS AVAILABLE
PROPOSITION C TRANSPORTATION FUNDS
was approved and adopted at a regular meeting of the City Council on June 28, 2021 by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
228
EXHIBIT A
Resolution No. 1283 3
PROPOSITION C FUNDS ASSIGNMENT AGREEMENT
This Assignment Agreement is made and entered into this 28 day of June, 2021 by and
between the City of Rolling Hills and the City of Rolling Hills Estates, with respect to the following
facts:
A.The City of Rolling Hills Estates maintains the roadways and plans to resurface Silver Spur
Road from Crenshaw Blvd. to Drybank Drive.
B.The City of Rolling Hills has an accumulation of uncommitted Proposition C Local Return
funds which could be made available to the City of Rolling Hills Estates to assist in providing the
services described in Paragraph A of this Agreement. The City of Rolling Hills is willing to assign
uncommitted Proposition C Local Return funds to the City of Rolling Hills Estates for the purpose
identified in Paragraph A.
Now, therefore, in consideration of the mutual benefits to be derived by the parties and of
the premises herein contained, it is mutually agreed as follows:
1.Gifting.
The City of Rolling Hills agrees to assign $39,000 of its uncommitted Proposition C Local
Return funds to the City of Rolling Hills Estates in Fiscal Year 2020/2021.
2.Consideration.
The City of Rolling Hills shall assign the agreed upon Proposition C Local Return funds to
the City of Rolling Hills Estates in one payment no later than July 15, 2021.
3.Term.
This Agreement is effective on the date above written and for such time as is necessary for
both parties to complete their mutual obligations under this Agreement.
4.Termination.
Termination of this Agreement may be made by either party before the date of approval of
the project description covering the funds in question by the Metropolitan Transportation
Authority, so long as written notice of intent to terminate is given to the other party at least five
(5) days prior to the termination.
5.Notices.
Notices shall be given pursuant to this Agreement by personal service on the party to be
notified, or by written notice upon such party deposited in the custody of the United States Postal
Service addressed as follows:
a.Elaine Jeng, City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
b.Greg Grammer, City Manager
City of Rolling Hills Estates
4045 Palos Verdes Drive North
Rolling Hills, California 90274
6.Assurances.
a.The City of Rolling Hills Estates shall use the assigned Proposition C Local
Return funds only for the purpose of providing the project discussed in
Paragraph A of this Agreement and within the time limits specified in
Metropolitan Transportation Authority’s Proposition C Local Return
Guidelines.
229
EXHIBIT A
Resolution No. 1283 4
b.Concurrently with the Execution of this Agreement, the City of Rolling
Hills Estates shall provide the Metropolitan Transportation Authority with
the Standard Assurances and Understandings Regarding Receipt of Use of
Proposition C Funds specified in the Guidelines regarding the use of the
assigned Proposition C Local Return Funds.
IN WITNESS WHEREOF, the parties hereto have caused this Assignment Agreement to
be executed by their respective officers, duly authorized, on the day and year written above.
CITY OF ROLLING HILLS ESTATES
By:
City Manager
CITY OF ROLLING HILLS
By:
City Manager
ATTEST ATTEST:
By:
City Clerk
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
By:
City Attorney
230
Resolution No. 1284 1
RESOLUTION NO. 1284
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA ASSIGNING TO THE CITY OF
RANCHO PALOS VERDES ITS AVAILABLE PROPOSITION C
TRANSPORTATION FUNDS
WHEREAS, the City of Rolling Hills has a fund balance of approximately $65,000 in
Proposition C Local Return Funds for transportation projects; and
WHEREAS, the City of Rolling Hills does not have projects that are eligible for funding
with Proposition C Local Return Funds; and
WHEREAS, the City of Rancho Palos Verdes has identified projects that qualify for
funding with Proposition C Local Return Funds; and
WHEREAS, the City of Rolling Hills has a general interest in supporting eligible projects
for transportation, to maintain traffic flow and to improve bicycle and pedestrian facilities on the
Palos Verdes Peninsula; and
WHEREAS, the City of Rolling Hills has the specific interest in improving and resurfacing
Silver Spur Road from Drybank Drive to Hawthorne Blvd. since Silver Spur Road is a major
arterial serving the residents of the City of Rolling Hills.
WHEREAS, at this time the City wishes to the allocate Proposition C Local Return Funds
to another public agency to be utilized for an eligible use;
NOW, THEREFORE, the City Council of the City of Rolling Hills, California, does hereby
resolve as follows:
Section 1.The City of Rolling Hills hereby assigns to the City of Rancho Palos Verdes
$26,000 in Proposition C Local Return Funds for Silver Spur Road Resurfacing Project.
Section 2.The City Council approves an Agreement for the assignment of said funds.
Said Agreement is hereto attached as Exhibit “A”, and is made a part hereof by reference.
Section 3.The City of Rolling Hills will submit its documentation for the Los Angeles
Metropolitan Transportation Authority to allocate these funds to the City of Rancho Palos Verdes
for the appropriate eligible programs in the City.
Section 4.The City Clerk shall certify to the adoption of this Resolution and shall
forward certified copies to the Los Angeles County Metropolitan Transportation Authority and the
City of Rancho Palos Verdes.
Section 5.The City Manager is hereby directed and authorized to execute any
necessary documents, including, but not limited to agreements, amendments, forms, and
applications to follow through with this transfer of funds.
Section 6.The City Clerk, or duly appointed deputy, is directed to attest thereto.
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ON THIS 28th DAY OF JUNE 2021.
Bea Dieringer
Mayor
ATTEST:
City Clerk
231
Resolution No. 1284 2
STATE OF CALIFORNIA )
COUNTY OF LOS
ANGELES
)§§
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1284 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA ASSIGNING TO THE CITY
OF RANCHO PALOS VERDES ITS AVAILABLE
PROPOSITION C TRANSPORTATION FUNDS
was approved and adopted at a regular meeting of the City Council on June 28, 2021 by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
232
EXHIBIT A
Resolution No. 1284 3
PROPOSITION C FUNDS ASSIGNMENT AGREEMENT
This Assignment Agreement is made and entered into this 28 day of June, 2021 by and
between the City of Rolling Hills and the City of Rancho Palos Verdes, with respect to the
following facts:
A.The City of Rancho Palos Verdes maintains the roadways and plans to resurface Palos
Silver Spur Road from Drybank Drive to Hawthorne Blvd.
B.The City of Rolling Hills has an accumulation of uncommitted Proposition C Local Return
funds which could be made available to the City of Rancho Palos Verdes to assist in providing the
services described in Paragraph A of this Agreement. The City of Rolling Hills is willing to assign
uncommitted Proposition C Local Return funds to the City of Rancho Palos Verdesfor the purpose
identified in Paragraph A.
Now, therefore, in consideration of the mutual benefits to be derived by the parties and of
the premises herein contained, it is mutually agreed as follows:
1.Gifting.
The City of Rolling Hills agrees to assign $26,000 of its uncommitted Proposition C Local
Return funds to the City of Rancho Palos Verdes in Fiscal Year 2020-2021.
2.Consideration.
The City of Rolling Hills shall assign the agreed upon Proposition C Local Return funds to
the City of Rancho Palos Verdes in one payment no later than July 15, 2021.
3.Term.
This Agreement is effective on the date above written and for such time as is necessary for
both parties to complete their mutual obligations under this Agreement.
4.Termination.
Termination of this Agreement may be made by either party before the date of approval of
the project description covering the funds in question by the Metropolitan Transportation
Authority, so long as written notice of intent to terminate is given to the other party at least five
(5) days prior to the termination.
5.Notices.
Notices shall be given pursuant to this Agreement by personal service on the party to be
notified, or by written notice upon such party deposited in the custody of the United States Postal
Service addressed as follows:
a.Elaine Jeng, City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
b.Ara Michael Mihranian, City Manager
City of Rancho Palos Verdes
30940 Hawthorne Blvd.
Rancho Palos Verdes, California 90275
6.Assurances.
a.The City of Rancho Palos Verdesshall use the assigned Proposition C Local
Return funds only for the purpose of providing the project discussed in
Paragraph A of this Agreement and within the time limits specified in
Metropolitan Transportation Authority’s Proposition C Local Return
Guidelines.
233
EXHIBIT A
Resolution No. 1284 4
b.Concurrently with the Execution of this Agreement, the City of Rancho
Palos Verdes shall provide the Metropolitan Transportation Authority with
the Standard Assurances and Understandings Regarding Receipt of Use of
Proposition C Funds specified in the Guidelines regarding the use of the
assigned Proposition C Local Return Funds.
IN WITNESS WHEREOF, the parties hereto have caused this Assignment Agreement to
be executed by their respective officers, duly authorized, on the day and year written above.
CITY OF RANCHO PALOS VERDES
By:
City Manager
CITY OF ROLLING HILLS
By:
City Manager
ATTEST ATTEST:
By:
City Clerk
By:
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
By:
City Attorney
234
Agenda Item No.: 9.D
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE A REPORT ON FIRE FUEL COMMITTEE
MEETING HELD ON JUNE 16, 2021 AND APPROVE COMMITTEE'S
RECOMMENDATIONS.
DATE:June 28, 2021
BACKGROUND:
The Fire Fuel Committee met on Wednesday, June 16, 2021 at 6:30pm. 6 members of the public
attended the meeting. The Committee met for two hours and 30 minutes and discussed current
enforcements on residents of the dead vegetation ordinance outlined by the municipal code Chapter
8.30 Fire Fuel Abatement. There was much discussion regarding what the proper way to uphold
accountability of each residents' contribution to fire fuel abatement was and whether or not they would
enforce the code's verbatim content or take another approach. The Committee also discussed the
comments received from Council at the previous City Council meeting on June 14, 2021 and deliberated
about funding an annual fire fuel abatement project per year. Lastly, the committee continued dialogue
on potential programs and projects to encourage fire fuel abatement in the canyons.
DISCUSSION:
The committee took the following actions at the June 16, 2021 meeting:
1. Made the decision to enforce the municipal code's outlining of resident's failing to properly maintain
their property's vegetation declaring it a nuisance via 8.30.010 and 8.30.020
The Fire Fuel Committee is then suggesting that henceforth the following actions outlined in
8.24.100 be carried out which also includes The provisions of Sections 8.24.070, 8.24.080 and
8.24.090 excluding the resident taking on criminal charges and potentially going to jail.
2. Make recommendation to Council for the City to get chippers down on the trails and pay for another
chipping day as a short term resolution to the annual fire fuel abatement project and to further develop a
long-term plan for the annual fire fuel abatement.
The Committee requested Staff to provide the following information for the next meeting:
1. Get clarification on the potential violation on usage of public funds on private property contributing
money towards some people's property and not others and re-consider during next meeting
235
2. Find out if the RHCA can add chipping events.
3. Contact the California Department of Fish and Wildlife to see if they could provide us a buffer of
distance to work away from Blue Line Streams and areas of habitat.
Staff is working with Republic Services on details relating to the Committee's recommendation to
provide communal 40 yard bins for residents to deposit green waste.
FISCAL IMPACT:
The cost to hold Fire Fuel Committee meetings is included in the operational budget for Fiscal Year
2020-2021. The ten communal green waste bins per year will be provided by Republic Services free of
charge to the City. The proposed additional chipping event(s) is expected to be paid for by the RHCA.
RECOMMENDATION:
Receive and file report and approve the Fire Fuel Committee's recommendation.
ATTACHMENTS:
Fire Fuel Committee Agenda 06.16.2021.pdf
236
1.PARTICIPANTS
2.ITEMS FOR DISCUSSION
2.A.DISCUSS CURRENT ENFORCEMENT OF THE DEAD VEGETATION ORDINANCE.
RECOMMENDATION: Discuss vegetation ordinance and develop recommendation
for City Council consideration.
2.B.DISCUSS COMMENTS RECEIVED FROM COUNCIL AND PUBLIC DURING THE
CITY COUNCIL MEETING ON JUNE 14, 2021 RESPONDING TO THE
COMMITTEE'S RECOMMENDATION OF FUNDING ONE FIRE FUEL ABATEMENT
PROJECT PER YEAR.
RECOMMENDATION: Discuss potential options to develop and fund one fire fuel
abatement project per year.
2.C.CONTINUE DISCUSSIONS ON POTENTIAL PROGRAMS AND PROJECTS TO
2 Portuguese Bend Road
Rolling Hills, CA 90274
AGENDA
Special Fire Fuel Management
Committtee Meeting
FIRE FUEL MANAGEMENT
COMMITTEE
Wednesday, June 16, 2021
CITY OF ROLLING HILLS
6:30 PM
Executive Order
This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on
March 17, 2020. All Committee members will participate by teleconference.
Public Participation: City Hall will be closed to the public until further notice. A live audio of the City
Council meeting will available on the City’s website (http://www.rolling-hills.org/). The meeting
agenda is on the City’s website.
Join Zoom Meeting
https://us02web.zoom.us/j/83444907576?pwd=UHhpMGtIczlZUDhyNmJTVW9tMXJoQT09
Or dial (669) 900-9128
Meeting ID: 834 4490 7576; Passcode: 906138
Members of the public may submit comments in real time by emailing the City Clerk at
cityclerk@cityofrh.net. Your comments will become part of the official meeting record. Please
provide your full name, but please do not provide any other personal information (i.e., phone
numbers, addresses, etc.) that you do not want to be published.
1237
ENCOURAGE FIRE FUEL ABATEMENT IN THE CANYONS.
RECOMMENDATION: Discuss topic and develop recommendations for City Council
consideration.
3.COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT
WELCOME
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
4.ADJOURNMENT
Documents pertaining to an agenda item received after the posting of the agendas are available for review in the
City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this
meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting
to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of
this agenda and attendance at this meeting.
2238
Agenda Item No.: 2.A
Mtg. Date: 06/16/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JANELY SANDOVAL, CITY CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSS CURRENT ENFORCEMENT OF THE DEAD VEGETATION
ORDINANCE.
DATE:June 16, 2021
BACKGROUND:
Council Member Mirsch asked to discuss ordinance regarding regulation.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Discuss vegetation ordinance and develop recommendation for City Council consideration.
ATTACHMENTS:
3239
Agenda Item No.: 2.B
Mtg. Date: 06/16/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JANELY SANDOVAL, CITY CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSS COMMENTS RECEIVED FROM COUNCIL AND PUBLIC
DURING THE CITY COUNCIL MEETING ON JUNE 14, 2021
RESPONDING TO THE COMMITTEE'S RECOMMENDATION OF
FUNDING ONE FIRE FUEL ABATEMENT PROJECT PER YEAR.
DATE:June 16, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Discuss potential options to develop and fund one fire fuel abatement project per year.
ATTACHMENTS:
4240
Agenda Item No.: 2.C
Mtg. Date: 06/16/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JANELY SANDOVAL, CITY CLERK
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONTINUE DISCUSSIONS ON POTENTIAL PROGRAMS AND
PROJECTS TO ENCOURAGE FIRE FUEL ABATEMENT IN THE
CANYONS.
DATE:June 16, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Discuss topic and develop recommendations for City Council consideration.
ATTACHMENTS:
5241
Agenda Item No.: 9.E
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REVIEW CURRENT HEALTH ORDERS AND CONSIDER
CONDUCTING CITY COUNCIL IN-PERSON MEETINGS STARTING ON
JULY 12, 2021. (SUPPLEMENTAL)
DATE:June 28, 2021
BACKGROUND:
As of June 15, 2021 and in connection with the State terminating the Blueprint for a safer economy and
entering into a new phase of the COVID-19 pandemic, this Order replaces the prior health order,
Reopening Safer at Work and in the Community, in its entirety. Based on increasing COVID-19
vaccination coverage and the success of Los Angeles County and the State in lowering transmission of
the virus that causes COVD-19, this Order removes the local capacity limits on business and other
sectors, local physical distancing requirements, and many other previously required safety
modifications. Businesses are no longer required to prepare and post protocols or in most instances
submit plans or notifications of events to the Los Angeles County Department of Public Health. Also,
except for youth, healthcare, and other high-risk congregate settings, prior sector-specific guidance
under local health protocols are not longer required.
This Order, which aligns with the State Public Health Officer Order of June 11, 2021, continues to
place certain safety requirements on individuals, including making requirements in some settings,
consistent with the federal and state rules. And it places some requirements on businesses and
government entities, such as a general requirement to report positive cases in the workplace and in
schools, a new and much more limited requirement for signage, and a proof of vaccination or testing
negative for COVID-19 requirements to admit people to attending indoor mega-events largely
consistent with state rules. Also, this Order includes best practice recommendations to reduce COVID-
19 risk, but not requirements for individuals, businesses, and government entities.
DISCUSSION:
Per the new Health Order, Staff took the following actions:
1. Proper postage and visibility of COVID-19 prevention/cautionary signage at all entry points for
patrons within the facility.
242
2. Change of verbiage on signage informing the public of full vaccination requirement in order to not
have to wear a mask indoors rather than wearing a mask at all times regardless of vaccination.
3. Proper signage providing contact information for the Los Angeles County Department of Public
Health in the event of three or more COVID-19 cases at workplace facilities.
4. Provided each staff member a copy of Best Practices for COVID-19 prevention in offices.
5. Met with all staff providing information and understanding of updated regulations of the health order.
6. Placed masks at front counter in order to provide protection for patrons/employees who have not yet
been fully vaccinated or would like to wear a mask.
7. Reached out to City Attorney to include new health order changes in Employee Handbook.
The actions taken to date allow City Hall to accommodate in person meeting moving forward.
Per the new health order and in-person meetings, the City will continue to allow:
1. Call-in and Live-Stream options for individuals to attend meetings.
2. Submit emails of comments and questions during meetings to cityclerk@cityofrh.net.
FISCAL IMPACT:
None.
RECOMMENDATION:
Staff is recommending that the Council provide directions on in-person meetings starting July 12, 2021.
ATTACHMENTS:
243
Agenda Item No.: 10.A
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:LATEST INFORMATION ON EQUINE EVACUATION PROVIDED BY
THE LOS ANGELES COUNTY DEPARTMENT OF ANIMAL CARE AND
CONTROL EQUINE RESPONSE TEAM. (MIRSCH)
DATE:June 28, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
244
Agenda Item No.: 10.B
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:COMMUNITY MEETING ON PUBLIC SAFETY WITH THE LOS
ANGELES COUNTY SHERIFF'S DEPARTMENT LOMITA STATION,
SCHEDULE FOR TUESDAY, JULY 13, 2021 AT 6:30PM. (DIERINGER)
DATE:June 28, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
245
Agenda Item No.: 10.C
Mtg. Date: 06/28/2021
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER ESTABLISHING A NO CAMPING ORDINANCE. (BLACK)
DATE:June 28, 2021
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
246