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07-17-2021_CCAgendaPacket_SUPPLEMENTAL.NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 AGENDA Regular City Council Meeting CITY COUNCIL Monday, July 12, 2021 CITY OF ROLLING HILLS 7:00 PM SUPPLEMENTAL Zoom access: https://us02web.zoom.us/j/87227175757? pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09 Or dial (669) 900-9128 meeting ID: 872 2717 5757 passcode: 780609 All Councilmembers will participate in-person and the meeting will be broadcasted via Zoom. The meeting agenda is available on the City’s website. A live audio of the City Council meeting will be available on the City’s website. Both the agenda and the live audio can be found here: https:// www.rolling- hills.org/government/agenda/index.php. Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net . Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published. Audio recordings to all the City Council meetings can be found here: https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php While on this page, locate the meeting date of interest then click on AUDIO. Another window will appear. In the new window, you can select the agenda item of interest and listen to the audio by hitting the play button. Written Action Minutes to the City Council meetings can be found in the AGENDA, typically under Item 4A Minutes. Please contact the City Clerk at 310 377-1521 or email at cityclerk@cityofrh.net for assistance. Next Resolution No. 1286 Next Ordinance No. 371 1 1.CALL TO ORDER 2.ROLL CALL 3.OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4.MEETING MINUTES 4.A.REGULAR MEETING MINUTES OF JUNE 14, 2021; AND REGULAR MEETING MINUTES OF JUNE 28, 2021. RECOMMENDATION: Approve as presented. 5.CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. 5.A.PAYMENT OF BILLS. RECOMMENDATION: Approve as presented. 5.B.SPONSOR THE LEAD BLOCK CAPTAINS TO ATTEND THE 2021 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AND EXPO ON SEPTEMBER 22-24, 2021 AT THE SAFE CREDIT UNION CONVENTION CENTER IN SACRAMENTO. RECOMMENDATION: Approve travel and accommodation expenses for the Lead Block Captains to attend the Sacramento conference in September 2021. 5.C.APPROVE SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE PALOS VERDES PENINSULA LAND CONSERVANCY FOR PHASE 3 FUEL LOAD REDUCTION IN THE NATURE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER. RECOMMENDATION: Approve the amended agreement. 5.D.LETTER OF COMMENDATION FOR TREVOR MOORE, LOS ANGELES COUNTY FIRE DEPARTMENT DEPUTY FORESTER. RECOMMENDATION: Approve letter of commendation for Trevor Moore. PLEDGE OF ALLEGIANCE RH 06.14.2021_CCMinutes.v4.F.docx 06.28.2021_CCMinutes.P.docx Payment of Bills.pdf League_HP_2020_BR.pdf Helen Putnam Award of Excellence_RollingHillsApp.pdf Estimate for airfare.pdf Estimate for hotel.pdf Second Amendment to Fire Fuel Abatement WITH PVP Land Conservancy.pdf 2021-07-06 LtrofCommendation.pdf 2 6.COMMISSION ITEMS 7.PUBLIC HEARINGS 7.A.A PUBLIC HEARING TO CONSIDER AND APPROVE A RESOLUTION AUTHORIZING PLACEMENT OF SOLID WASTE SERVICE CHARGES OWED TO REPUBLIC SERVICES PURSUANT TO ITS SOLID WASTE FRANCHISE WITH THE CITY OF ROLLING HILLS ON THE FY 2021-2022 LOS ANGELES COUNTY AUDITOR-CONTROLLER'S OFFICE ANNUAL TAX ROLL. RECOMMENDATION: It is recommended that the City Council open the public hearing, and: 1.Make a finding that there is no majority protest by property owners within the City of Rolling Hills; and 2.Adopt the enclosed Resolution, with attached Report, and place the sanitation service charge on the annual County of Los Angeles Tax Roll. 8.OLD BUSINESS 8.A.ROLLING HILLS 5TH CYCLE HOUSING ELEMENT CERTIFICATION BY CALIFORNIA DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. RECOMMENDATION: Receive and file. 8.B.REVIEW OVERALL PROJECT COST ESTIMATES AT 65% DESIGN PROGRESS FOR TWO LAYOUT OPTIONS FOR THE CITY HALL ADA IMPROVEMENTS PROJECT AND PROVIDE DIRECTION TO STAFF. RECOMMENDATION: Review additional data for the project and provide direction to staff. 9.NEW BUSINESS 9.A.SBCCOG COMMEMORATIVE SHOVEL TO CELEBRATE THE NOVEMBER "TURN- UP" OF THE SOUTH BAY FIBER NETWORK. RECOMMENDATION: Accept commemorate shovel and receive and file report. Copy of City of Rolling Hills 2021-22 Tax Roll.pdf Proof of Publication.pdf Report Re Sanitation Charge-c1.pdf Resolution RE Annual Sanitation Charge.pdf City_of_Rolling_Hills_Parcel_Map_20200724_with_Roads.pdf HCD Certification Letter RollingHills-Adopted070721.pdf rolling hills city hall _option2_202006008d Layout1 (1).pdf 20210519_city hall renovation cost estimate_two options.pdf 20200509_rollinghills_costestimate10.pdf 20210707_option 1_alt Layout1 (1).pdf SBFN FAQ.pdf SBFN Shovel Presentation Statement.pdf thumbnail_20210708_111323.jpg 3 9.B.RECEIVE AND FILE UPDATED ADMINISTRATIVE REGULATIONS FOR CITY RESPONSE IN THE WORKPLACE TO COVID-19. RECOMMENDATION: Receive and file. 9.C.DEMONSTRATION OF RESIDENT PORTAL: EMERGENCY INFORMATION SYSTEM AND TRADING POST. RECOMMENDATION: Receive and file the project demonstration, and direct staff to deploy the Emergency Information System and Trading Post. 9.D.REPORT ON JUNE 30, 2021 FIRE FUEL COMMITTEE MEETING. RECOMMENDATION: Approve the Committee's recommendations and receive and file report. 9.E.APPROVE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ENVIRONMENTAL DESIGN ASSOCIATES FOR LANDSCAPE PLAN CHECK SERVICES. RECOMMENDATION: Approve first amendment to the Professional Service Agreement with Environmental Design Associates. 9.F.APPROVE PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG & ASSOCIATES FOR FINANCE SERVICES FOR A NOT-TO-EXCEED AMOUNT OF $68,960 FOR FISCAL YEAR 2021-2022. RECOMMENDATION: Approve agreement as presented. 10.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10.A.ROLLING HILLS COMMUNITY ASSOCIATION (RHCA) GATE ATTENDANT TRAVON THOMPSON'S SERVICE TO THE COMMUNITY. RECOMMENDATION: None. 10.B.AB 215 HOUSING ELEMENT: REGIONAL HOUSING NEED: RELATIVE PROGRESS DETERMINATION. (DIERINGER) RECOMMENDATION: Receive presentation from Mayor Dieringer. COVID-19PreventionProgram-July2021-REVISED.pdf Original AdminPolicyCityResponseWorkplaceToCOVID-19.pdf ResidentPortal_Login_ScreenShot.pdf Emergency Information System_Screen_Shot.pdf TradingPostScreenShot.pdf 6.30.2021 Fire Fuel Committee Agenda Packet 06.30.2021.pdf Rolling_Hills_SOW_2_16_21_v2.pdf PriorityCanyonsIdentifiedByFireDepartment2021.pdf City of_RH_CANYONS Google Maps.pdf Priority Canyon Identified by FD Corrected.pdf Env. Design Assoc. Signed Rolling Hills Contract 7-19.pdf 1st Amendment Time Extension to Environmental Design Associates 07.30.21.doc MV Cheng finance services (2)-c1_2021-07-08.pdf FinanceAgreementRAMS-2012.pdf FinanceAgreementRAMS-2015_Extension.pdf Finance_Accouning_Treasury Services Agreement 2017 EXECUTED.pdf 20210AB215_97.pdf 4 10.C.DRONE POLICY. (DIERINGER) RECOMMENDATION: Receive presentation from Mayor Dieringer. 11.MATTERS FROM STAFF 11.A.FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT FOR THE SECOND QUARTER OF 2021 (APRIL 1 THROUGH JUNE 30). RECOMMENDATION: Consider and approve purchase of utility vehicle and receive and file quarterly report on code cases. 12.CLOSED SESSION 13.ADJOURNMENT Next regular meeting: Monday, July 26, 2021 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. VOTES - Copy.docx AB - Copy.docx 202120220AB215_Senate Housing.pdf 202120220AB215_Assembly Floor Analysis.pdf 202120220AB215_Assembly Appropriations.pdf 202120220AB215_Assembly Local Government.pdf 202120220AB215_Assembly Housing And Community Development.pdf MuniCode9.38-HermosaBch.pdf 2nd Quarter Report All Open Cases_07.12.21_v2.docx 2nd Quarter Report Closed Cases_071221.docx All Open Cases Comprehensive Report_07.12.21_v1.docx Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 5 Agenda Item No.: 4.A Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JANELY SANDOVAL, CITY CLERK THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:REGULAR MEETING MINUTES OF JUNE 14, 2021; AND REGULAR MEETING MINUTES OF JUNE 28, 2021. DATE:July 12, 2021 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: RH 06.14.2021_CCMinutes.v4.F.docx 06.28.2021_CCMinutes.P.docx 6 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, JUNE 14, 2021 1.CALL TO ORDER The City Council of the City of Rolling Hills met via Zoom Teleconference on the above date at 7:02 PM. Mayor Bea Dieringer presiding. 2.ROLL CALL Present: Mayor Dieringer, Pieper, Mirsch and Wilson. Absent: Mayor Pro Tem Black. Staff Present:Elaine Jeng, City Manager Meredith Elguira, Planning and Community Services Director Janely Sandoval, City Clerk Ashford Ball, Senior Management Analyst Michael Jenkins, City Attorney Terry Shea, Finance Director Barry Miller, Housing Consultant Larry Hall, Appellant Lawyer Vincent DiBiasi, Appellant Architect Jeff Lewis, Applicant Lawyer Alan Palermo, Project Manager Cris Sarabia, Palos Verdes Land Conservancy Conservation Director 3.OPEN AGENDA PUBLIC COMMENT WELCOME Resident Alfred Visco, 15 Clinchring Road, commented on the status on acquiring communication devices for the Block Captains. 4.CITY COUNCIL MINUTES 4A REGULAR MEETING OF MAY 24, 2021 The City Council waited briefly for Mayor Pro Tem Black to join the meeting. The item on City Council meeting minutes was presented out of order. City Clerk Janely Sandoval presented minor edits to the minutes requested by Mayor Dieringer. 7 Minutes 2 City Council Regular Meeting June 14, 2021 MOTION:Councilmember Pieper motioned to approve the minutes as amended and Councilmember Wilson seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN: COUNCILMEMBERS: None. 5.CONSENT CALENDAR 5A PAYMENT OF BILLS 5B RECEIVE AND FILE A REQUEST FOR PROPOSAL TO PROVIDE ENVIRONMENTAL ASSESSMENT FOR THE VEGETATION MANAGEMENT IN THE CANYONS GRANT PROJECT. 5C APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING TO CONDUCT A SEWER FEASIBILITY STUDY (PHASE III) ON CONNECTIONS TO THE PROPOSED 8” SEWER MAIN ALONG PORTUGUESE BEND ROAD/ ROLLING HILLS ROAD. MOTION:Councilmember Pieper motioned to approve the consent items and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN: COUNCILMEMBERS: None. 6. COMMISSION ITEMS None. 7.PUBLIC HEARINGS 7A CONSIDER AND APPROVE RESOLUTION 1276 TO CREATE ASSESSMENT DISTRICT FOR CREST ROAD EAST UNDERGROUNDING PROJECT. Planning and Community Services Director Meredith Elguira provided a summary of the proposed resolution. Councilmember Mirsch asked about the fiscal impact on the Rule 20A work credits and if the residents know that they are responsible for undergrounding their service line. Planning and community Services Director Elguira provided an explanation of the Rule 20 work credits and noted that the grant will cover the property owners’ service lines. 8 Minutes 3 City Council Regular Meeting June 14, 2021 MOTION:Councilmember Mirsch moved to approve Resolution No. 1276 to create the underground utility district and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN: COUNCILMEMBERS: None. 7B CONSIDER AND APPROVE RESOLUTION NO. 1277 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING AMENDMENTS TO THE 2014-2021 ROLLING HILLS HOUSING ELEMENT. A NEGATIVE DECLARATION WAS PREVIOUSLY PREPARED, ADOPTED, AND FILED FOR THIS PROJECT. Housing Consultant Barry Miller provided summary of project and final edits to the City’s Housing Element. Discussion ensued between Councilmembers and Housing Consultant Miller on clarifications to the final Housing Element. MOTION:Councilmember Pieper motioned to approve as presented and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN: COUNCILMEMBERS: None. 7C CONSIDER APPROVAL OF RESOLUTION NO. 1279 DENYING THE APPEAL AND UPHOLDING THE PLANNING COMMISSION’S APPROVAL OF SITE PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE FOR A MIXED STRUCTURE LOCATED AT 24 CINCHRING ROAD (NAKAMURA). Planning and Community Services Director Elguira presented project, applicant’s request, and a summary of appeals made and approved prior post hoc. Appellant Lawyer Larry Hall stated the reason behind Dr. Elliot Brunner’s appeal, explained that the Nakamura’s application does not follow City code due to being a conjoined structure, and informed that group that the Nakamura’s project impairs his client’s view. Appellant and resident Dr. Brunner, 26 Cinchring Road provided his statement and the reasons why he believed the project is illegal. 9 Minutes 4 City Council Regular Meeting June 14, 2021 Appellant Architect Vincent DiBiasi stated that the project cannot be completed as approved due to the elevation of the house as constructed on the property. Councilmember Wilson asked if he should recuse himself. Planning and Services Director Elguira explained that Councilmember Wilson’s property is located beyond 500 ft. from the project and he did not need to recuse himself. City Attorney Mike Jenkins added that if Councilmember Wilson believed it will be a conflict of interest for him to participate on this item, Councilmember Wilson can ask to recuse himself. Councilmember Wilson recused himself and turned off Zoom camera at 7:55 PM. Applicant Lawyer Jeff Lewis stated the legality of the applicant’s project and noted that themixed usestructure is not conjoined, with the previously approved residence as claimed by the appellant team. Misty Nakamura, representing the applicant stated that appellant’s goal is to delay the project. Resident Clint Patterson, 24 Georgeff Road, informed the City Council that previously, he submitted written comment and agreed that the mixed use structure is conjoined with the residence. Resident Jim Aichele, 14 Crest Road West, expressed concern that resident Patterson was biased on the matter as the appellant’s possible real estate agent. Appellant Lawyer Hall stated previously that the Nakamuras have disregarded City laws and standards, and received a stop work order for their actions. Appellant Architect DiBiasi expressed his concern that the proposed project has a higher roofline obstructing the view of the appellant. Misty Nakamura stated that the new proposed project will have the same roofline and will not obstruct the appellant’s view. Councilmember Pieper requested City Attorney Jenkins to provide clarification on the appropriate discussions for this item. City Attorney Jenkins clarified that the proposed resolution only pertained to the mixed- use structure. Discussions ensued among Councilmembers. 10 Minutes 5 City Council Regular Meeting June 14, 2021 MOTION:Councilmember Pieper motioned to deny the appeal of the Planning Commission’s decision and to adopt the resolution in the agenda packet, and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, and Mirsch. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN: COUNCILMEMBERS: Wilson. 8.OLD BUSINESS 8A RECEIVE AN UPDATE REGARDING A PENINSULA CITIES JOINT LETTER EXPRESSING CONCERNS REGARDING SPECIAL DIRECTIVE POLICIES IMPACTING PUBLIC SAFETY AND PROVIDE DIRECTION TO STAFF. Mayor Dieringer informed the group of her conflict of interest on this item and delegated Councilmember Pieper to lead the discussion. Mayor Dieringerrecused herself at 8:39 PM by turning off her Zoom Camera. Councilmember Wilson turned Zoom camera on at 8:39 PM. City Clerk Sandoval informed the City Council that the City of Rolling Hills Estates might not participate in the joint letter. Resident Visco stated that the City Council should not sign letter if all four cities do not participate. Discussion ensued between Councilmembers. Councilmember Pieper directed staff to bring the item back only if all four cities agree to participate in the joint letter. Mayor Dieringer turned on Zoom camera at 8:46 PM. 8B REVIEW OVERALL PROJECT COST ESTIMATES AT 65% DESIGN PROGRESS FOR TWO LAYOUT OPTIONS FOR THE CITY HALL ADA IMPROVEMENTS PROJECT AND PROVIDE DIRECTION TO STAFF. MOTION:Councilmember Pieper motioned to reschedule the item to the next meeting and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN: COUNCILMEMBERS: None. 11 Minutes 6 City Council Regular Meeting June 14, 2021 8C CONSIDER AND APPROVE A PROPOSAL FROM PACIFIC ARCHITECTURE AND ENGINEERING FOR THE DESIGN OF THE EMERGENCY POWER SOLUTION TO REPLACE THE NON-WORKING EMERGENCY STANDBY GENERATOR. City Manager Elaine Jeng presented the proposal from Pacific Architecture and Engineering. Discussion ensued between staff and Councilmembers. Resident Visco asked for clarification on the pricing for a 5KW battery in the assessment study, and asked if Tesla products were considered. MOTION:Councilmember Pieper motioned to approve the proposal and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN: COUNCILMEMBERS: None. 9.OLD BUSINESS City Manager requested the Mayor to take item 9B out of order in recognition of the Palos Verdes Land Conservancy Representatives waiting to present on their proposal. 9B CONSIDER AND APPROVE PROPOSAL FROM THE PALOS VERDES PENINSULA LAND CONSERVANCY FOR ADDITIONAL FUEL LOAD REDUCTION IN THE NATURE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER. Senior Management Analyst Ashford Ball presented a summary of the proposal and current projects previously commissioned by the City. Palos Verdes Peninsula Land Conservancy (PVPLC) Conservation Director Cris Sarabia presented fuel abatement progress and the upcoming work in the Preserve. Councilmember Pieper noted that he wants to see that the resources for on-going maintenance are reduced or stabilized going forward. Discussion ensued among Councilmembers, City Manager, and Conservation Director Sarabia. Resident Visco expressed that he has not seen all areas of Phase 1 mowed. He expressed that Rancho Palo Verdes should provide funds for fuel abatement. Conservation Director Sarabia responded that Phase I areas have been mowed. 12 Minutes 7 City Council Regular Meeting June 14, 2021 Resident Aichele requested information regarding the Portuguese Canyon Creek. Cris Sarabia responded that the creek is seasonal and only flows during a rain event. Mayor Dieringer noted that since the City has already committed $84,000 city funds for fuel mitigation in the conservancy, the City should authorize only $26,000 of the $87,000 being proposed by the conservancy for additional fuel mitigation. She noted that the additional $61,000 was for acacia removal that did not border our city and this money could be used for fuel mitigation projects within our city. MOTION:Councilmember Pieper motion to approve Phase III as presented and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: Mayor Dieringer. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN:COUNCILMEMBERS: None 9A RECEIVE AND FILE A REPORT ON THE FIRE FUEL COMMITTEE MEETING HELD ON JUNE 2, 2021; AND APPROVE THE FIRE FUEL COMMITTEE’S RECOMMENDATION TO FUND AN ANNUAL CANYON MANAGEMENT PROGRAM. City Manager Jeng summarized the June 2, 2021 Fire Fuel Committee meeting. Councilmember Mirsch provided additional information on recommendations and raised the issue regarding reliance on voluntary efforts to mitigate fuel or use of enforcement of the dead vegetation ordinance. Resident Melissa McNabb, 11 Quail Ridge Road, stated that if residents do not provide consent for the abatement work, and the City simply decides to move to another project area, there will be no accomplishments. She also suggested having the City provide property owners with mitigation measures. Resident Visco expressed concerns regarding voluntary compliance vs. mandatory compliance, and expressed interest in having the Los Angeles County Fire Department provide guidance identifying areas of concern. Discussion ensued among Councilmembers. Councilmember Pieper requested that the Fire Fuel Committee further develop their recommendations. MOTION:Councilmember Pieper motioned to receive and file the report on the Fire Fuel Committee meeting and Councilmember Mirsch seconded the motion. 13 Minutes 8 City Council Regular Meeting June 14, 2021 AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN:COUNCILMEMBERS: None. 9C ACCEPT SMALL CITIES ALLOCATION FROM THE AMERICAN RESCURE PLAN ACT (ARPA). City Manager Jeng presented the item and the proposed plan of action. MOTION:Councilmember Pieper motioned to accept $441,363 and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN:COUNCILMEMBERS: None. 9D APPROVE RESOLUTION 1280 AUTHORIZING THE EXCHANGE OF PROPOSITION A FUNDS WITH THE CITY OF BEVERLY HILLS FOR GENERAL FUNDS; AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE FUND EXCHANGE AGREEMENT. MOTION:Councilmember Wilson motioned to approve Resolution No. 1280 authorizing exchange of Prop A Fund with City of Beverly Hills, and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN:COUNCILMEMBERS: None. 9E CONSIDER AND APPROVE RESOLUTION NO. 1278 UPDATING THE FEE SCHEDULE AND REPEALING RESOLUTION 1260. Planning and Community Services Director Elguira presented the report regarding the fee schedule and repealing resolution. Discussion ensued between Councilmembers and City Manager Jeng. Mayor Dieringer asked if a resolution is needed to assess the fees on the property tax. City Attorney Jenkins said that he needed to confirm if the fee can be collected via the property tax roll, or if more appropriately pursued through small claims court for delinquencies. 14 Minutes 9 City Council Regular Meeting June 14, 2021 MOTION:Councilmember Mirsch motioned to approve Resolution No. 1278 and repeal Resolution No. 1260, and Councilmember Pieper seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN:COUNCILMEMBERS: None. 10.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10A REPORT ON REGIONAL PUBLIC SAFETY AND REGIONAL CONTRACT LAW COMMITTEES MEETINGS HELD ON MAY 12, 2021. Mayor Dieringer presented summary of the Regional Public Safety and Regional Contract Law Committee meetings held on May 13, 2021 and reported on the upcoming logo changes to the Lomita Sheriff cars. 11.MATTERS FROM STAFF 11A RECEIVE AND FILE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD’S RESPONSE TO THE CITY’S REQUEST TO REDUCE THE MONITORING FREQUENCY TO MEET THE MACHADO LAKE TRASH TMDL. MOTION:Councilmember Pieper motioned to receive and file and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN:COUNCILMEMBERS: None. 11B CALRECYCLE’S AB 939 2016-2019 JURISDICTION REVIEW UPDATE. MOTION:Councilmember Pieper motioned to receive and file and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: Mayor Pro Tem Black. ABSTAIN:COUNCILMEMBERS: None. 11C CITY MANAGER ADDRESSED RESIDENT STEVE WHEELER’S REQUET FOR UNDERGROUNDING REIMBURSEMENT TO BE AGENDIZED IN NEXT CITY COUNCIL MEETING. 15 Minutes 10 City Council Regular Meeting June 14, 2021 Councilmember Pieper requested clarification, as there is already a fee policy which should be used for this purpose, and recommended no need to agendize this item. City Manager provided summary of resident’s project, and request. 12.CLOSED SESSION None. 13.ADJOURNMENT Hearing no further business before the City Council, the meeting was adjourned at 11:21 PM. Next regular meeting: Monday, June 28, 2021 at 7:00 p.m. via City's website's link at: https://www.rolling-hills.org/government/agenda/index.php Zoom access: https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmT 9 or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 Respectfully submitted, ____________________________________ Janely Sandoval City Clerk Approved, ______________________________________ Bea Dieringer Mayor 16 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, JUNE 28, 2021 1.CALL TO ORDER The City Council of the City of Rolling Hills met via Zoom Teleconference on the above date at 7:02 PM. Mayor Bea Dieringer presiding. 2.ROLL CALL Present: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. Absent: None. Staff Present:Elaine Jeng, City Manager Meredith T. Elguira, Planning and Community Services Director Janely Sandoval, City Clerk Ashford Ball, Senior Management Analyst Michael Jenkins, City Attorney Terry Shea, Finance Director Kathleen McGowan, MS4 Permit Consultant PLEDGE OF ALLEGIANCE BY COUNCILMEMBER WILSON. 3.OPEN AGENDA PUBLIC COMMENT WELCOME None. 4.CITY COUNCIL MINUTES 4A REGULAR MEETING MINUTES OF JUNE 14, 2021. MOTION:Councilmember Pieper motioned to move the item to the next meeting and Councilmember Mirsch seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 5.CONSENT CALENDAR 5A PAYMENT OF BILLS. 17 Minutes 2 City Council Regular Meeting June 28, 2021 5B REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MAY 2021. 5G DESIGNATE VOTING DELEGATE AND ALTERNATE VOTING DELEGATE TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE SEPTEMBER 22-24 TO BE HELD IN SACRAMENTO, CA. MOTION:Councilmember Pieper motioned to approve A, B and G as presented and Councilmember Wilson seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None 5C APPROVE SECOND AMENDMENT FOR DESIGN OF THE EMERGENCY POWER SOLUTION (EMERGENCY STANDBY GENERATOR) FOR PACIFIC ARCHITECTURE AND ENGINEERING. The proposed battery replacement was discussed. MOTION:Councilmember Pieper motioned to approve item C as presented and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 5D APPROVE SECOND AMENDMENT WITH THE PALOS VERDES PENINSULA LAND CONSERVANCY FOR PHASE III FUEL LOAD REDUCTION IN THE NATURE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER. Senior Management Analyst Ball presented the item. The amount paid to date was discussed and clarified. MOTION:Councilmember Pieper motioned to approve the item as presented minus the $12,000 on the not to exceed amount and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch and Wilson. NOES:COUNCILMEMBERS: None. 18 Minutes 3 City Council Regular Meeting June 28, 2021 ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 5E AMENDED AGREEMENT WITH JOHN HUNTER AND ASSOCIATES TO CONTINUE STORMWATER TMDL REPORTING. City Manager Jeng provided information regarding the previous scope of work and cost. MOTION:Councilmember Mirsch motioned to approve with the amendment to include the previous cost of $9,925 and Councilmember Pieper seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 5F AMENDED AGREEMENT WITH MCGOWAN CONSULTING TO CONTINUE TO SUPPORT THE CITY WITH STORMWATER MANDATE COMPLIANCE. Discussion was held. MOTION:Councilmember Piper motioned to move forward as presented and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson. NOES:COUNCILMEMBERS: Mayor Pro Tem Black. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 5H PROPOSAL FOR THE BLOCK CAPTAIN APPRECIATION EVENT. City Clerk Sandoval presented the item. MOTION:Councilmember Wilson motioned to approve item 5H with the amended cost and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 6. COMMISSION ITEMS 6A ZONING CASE NO. 21-04: REQUEST FOR: 1) CONDITIONAL USE 19 Minutes 4 City Council Regular Meeting June 28, 2021 PERMITS FOR A PROPOSED SPORTS COURT AND MIXED USE STRUCTURE; AND 2) REQUEST FOR VARIANCES FOR: ENCROACHMENT INTO THE REQUIRED SETBACKS FOR THE SPORTS COURT AND MIXED USE STRUCTURE AND PAD COVERAGE EXCEEDANCE. Planning and Community Services Director Elguira presented the item. Mayor Pro Tem Black recused himself as a City Councilmember at 7:23 PM. Discussion was held. Resident, James Black, stated he had no issues with the zoning case, but had concerns regarding potential planting of Eucalyptus trees. MOTION:Councilmember Pieper motioned to receive and file and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: Mayor Pro Tem Black. Mayor Pro Tem Black rejoined the City Council meeting. 7.PUBLIC HEARINGS 7A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1281 ADOPTING THE 2021/2022 FISCAL YEAR BUDGET AND RESOLUTION NO. 1282 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS. Finance Director Shea presented the item. Discussion was held. City Manager Jeng presented the CIP plan. Discussion continued. Resident, Arlene Honbo, mentioned that two of the projects included in the budget are funded by grants, and if removed, the budget would decrease. She also stated that the budgeted amount was adequate for the City’s needs and proposed projects. MOTION:Councilmember Piper motioned to approve as presented with the amendment to include the appropriations GANN limit and Mayor Pro Tem Blackseconded the motion. 20 Minutes 5 City Council Regular Meeting June 28, 2021 AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, and Mirsch. NOES:COUNCILMEMBERS: Wilson. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. City Manager requested that the Mayor take an item out of chronological order in recognition of an external staff presenting a report. 9. NEW BUSINESS 9C GIFTING OF PROPOSITION C TO ROLLING HILLS ESTATES AND RANCHO PALOS VERDES FOR REHABILITATING SILVER SPUR ROAD. Finance Director Shea presented the item. MOTION:Mayor Pro Tem Black motioned to assign the monies to Rolling Hills Estates and Rancho Palos Verdes as recommended and Councilmember Pieper seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 8.OLD BUSINESS 8A RECEIVE AND FILE FINAL HARDENING THE HOME EDUCATIONAL VIDEOS. City Manager Jeng played all five educational videos. MOTION:Councilmember Pieper motioned to receive and file and Councilmember Mirsch seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. City Manager requested that the Mayor take an item out of chronological order in recognition of an external staff presenting a report. 9. NEW BUSINESS 21 Minutes 6 City Council Regular Meeting June 28, 2021 9B STORMWATER COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD (TMDL): DECISION NEEDED ON TIME SCHEDULE ORDER (TSO) TORRANCE AIRPORT PROJECT, AND PARTICIPATION IN PENINSULA EWMP. City Manager Jeng introduced the item. MS4 Permit Consultant Kathleen McGowan presented the report. Discussion was held. MOTION:Councilmember Pieper motioned to first reach out to the Regional Board Staff to get a feel for the current modeling data, and whether they will accept one year’s worth of data or will need additional years of data, join the EWMP right now with the Peninsula Group for a cost of $40,000, and ask Torrance to do modular approach as recommended by Kathleen McGowan and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 8.OLD BUSINESS 8B REVIEW OVERALL PROJECT COST ESTIMATES AT 65% DESIGN PROGRESS FOR TWO LAYOUT OPTIONS FOR THE CITY HALL ADA IMPROVEMENTS PROJECT AND PROVIDE DIRECTION TO STAFF. City Manager Jeng presented the item. Discussion was held. MOTION:Councilmember Pieper motioned to table the item until the Councilmembers are all in the same building together and it can be laid out and labeled and Councilmember Wilson seconded the motion. Councilmember Mirsch amended the motion to not move forward with the project until Councilmember Pieper’s motion of marking the floor occurs. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 22 Minutes 7 City Council Regular Meeting June 28, 2021 8C VIEW CASE FEE REDUCTION ($2,000 TO $1,000) AS RECOMMENDED BY THE FINANCE/BUDGET/AUDIT COMMITTEE. Planning and Community Services Director Elguira presented the item. Discussion was held. MOTION:Councilmember Black motioned to adopt this current resolution to reduce the fee and Councilmember Pieper seconded the motion. AYES:COUNCILMEMBERS: Mayor Pro Tem Black and Pieper. NOES:COUNCILMEMBERS: Mayor Dieringer, Mirsch, and Wilson. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 9.NEW BUSINESS 9A RECEIVE AND FILE COMMUNITY SURVEY RESULTS ON SANITARY SEWER COLLECTION SYSTEM. Senior Management Analyst Ball presented the item. Discussion was held. MOTION:Councilmember Pieper motioned to receive and file and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: Mayor Pro Tem Black. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 9D RECEIVE AND FILE A REPORT ON FIRE FUEL COMMITTEE MEETING HELD ON JUNE 16, 2021 AND APPROVE COMMITTEE’S RECOMMENDATIONS. Senior Management Analyst Ball presented the item. Discussion was held. Resident Melissa McNabb requested for resources, the data gathered from the survey and blue-line stream maps to be available for public use. She also recommended that staff add a disclaimer informing the public that some of the work from other organizations may contain inaccurate information and to reach out to individual agencies for clarification. 23 Minutes 8 City Council Regular Meeting June 28, 2021 Resident Alfred Visco provided additional information on blue-line stream and recommended reviewing one of the City’s case files for more information on the permitting process near blue-line streams. MOTION:Councilmember Pieper motioned to receive and file and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 9E REVIEW CURRENT HEALTH ORDERS AND CONSIDER CONDUCTING CITY COUNCIL IN-PERSON MEETINGS STARTING ON JULY 12, 2021. Senior Management Analyst Ball presented the item. Discussion was held. MOTION:Mayor Pro Tem Black motioned to start in person meetings at the earliest possible date of July 12, 2021 and Councilmember Wilson seconded the motion. AYES:COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson. NOES:COUNCILMEMBERS: None. ABSENT:COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 10.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10A LATEST INFORMATION ON EQUINE EVACUATION PROVIDED BY THE LOS ANGELES COUNTY DEPARTMENT OF ANIMAL CARE AND CONTROL EQUINE RESPONSE TEAM (MIRSCH). Councilmember Mirsch presented the item. 10B COMMUNITY MEETING ON PUBLIC SAFETY WITH THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT LOMITA STATION, SCHEDULE FOR TUESDAY, JULY 13, 2021 AT 6:30 PM (DIERINGER). Mayor Dieringer presented the item. 10C CONSIDER ESTABLIHSING A NO CAMPING ORDINANCE (BLACK). 24 Minutes 9 City Council Regular Meeting June 28, 2021 Mayor Pro Tem Black presented the item. Discussion was held. Mayor Dieringer requested to agendize AB 215 for the next meeting. Mayor Dieringer requested to agendize gate attendant Trayvon Thompson’s commendation for the next meeting. Mayor Dieringer requested to agendize ordinance on drones for the next meeting. 11.MATTERS FROM STAFF None. 12.CLOSED SESSION None. 13.ADJOURNMENT Hearing no further business before the City Council, the meeting was adjourned at 11:41 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, July 12, 2021 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website’s link at: https://www.rolling-hills.org/government/agenda/index.php Respectfully submitted, ____________________________________ Janely Sandoval City Clerk Approved, ______________________________________ Bea Dieringer Mayor 25 Agenda Item No.: 5.A Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JANELY SANDOVAL, CITY CLERK THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:PAYMENT OF BILLS. DATE:July 12, 2021 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: Payment of Bills.pdf 26 27 Agenda Item No.: 5.B Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ELAINE JENG, CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:SPONSOR THE LEAD BLOCK CAPTAINS TO ATTEND THE 2021 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AND EXPO ON SEPTEMBER 22-24, 2021 AT THE SAFE CREDIT UNION CONVENTION CENTER IN SACRAMENTO. DATE:July 12, 2021 BACKGROUND: The League of California Cities (Cal Cities) is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities. The City of Rolling Hills is a member of the Cal Cities. The Cal Cities recognizes city officials, members of the Legislature, members of Congress, and other leaders whose actions contribute to the strength of local control and vitality of city governments throughout the state. Recognition's are provided through four different awards by Cal Cities: Helen Putnam award, the Legislator of the Year award, Lifetime Achievement award, and the Special Recognition award. The Helen Putnam Award recognizes that California's 482 cities make unique contributions to their communities that improve people's lives and city operations. The award honors this contribution by recognizing city governments that have demonstrated collaborative approaches to solving challenging problems in their communities. The Helen Putnam Award of Excellence was established in memory of former Petaluma Mayor and Cal Cities President Helen Putnam. Her lifetime commitment to excellence in city government set an example for cities. Cal Cities celebrates her life and service through the Helen Putnam Award of Excellence. The 2021 Helen Putnam Award of Excellence called for entries in early April 2021. Only a member city can apply and to qualify, the City needed to demonstrate that the City offered a program or service that has proven measurable and successful within a minimum of one year of implementation. Particular attention and credit is given to applications specifically advancing Cal Cities' strategic priorities, which are determined each year by the Board of Directors. In working with Lead Block Captains Arlene and Gene Honbo and then Mayor Jeff Pieper, staff submitted an entry for the City's Block Captain Program. Award winners are recognized at the Cal 28 Cities Annual Conference, "Western City" magazine, press release notifications, in the Cal Cities website, and in presentations made to city council meetings. DISCUSSION: The 2021 Cal Cities Annual Conference will be held at the SAFE Credit Union Convention Center in Sacramento. The 2021 award winners will be allowed to showcase the selected program at the Annual Conference Expo Hall. If the City's Block Captain Program should be selected, the leaders of the Block Captain Program would be recognized at the conference for their volunteered time, dedication, and passion in serving the community of Rolling Hills. The Lead Block Captains would showcase the program to officials of other California cities. FISCAL IMPACT: The estimated accommodation and travel cost for the Lead Block Captains to attend the League of California Cities Annual Conference is approximately $1,500. This estimate is anticipated to adjust slightly depending on the availability of discounted hotel rate and fluctuating airfares. If the City Council should approve the Lead Block Captains' conference attendance, the expense can be funded using account 65-917 (non-department, emergency preparedness). RECOMMENDATION: Approve travel and accommodation expenses for the Lead Block Captains to attend the Sacramento conference in September 2021. ATTACHMENTS: League_HP_2020_BR.pdf Helen Putnam Award of Excellence_RollingHillsApp.pdf Estimate for airfare.pdf Estimate for hotel.pdf 29 2020 Apply Online For Your City Today: www.helenputnam.org Established in 1982, this program recognizes outstanding cities that deliver the highest quality and level of service in the most effective manner possible. Particular attention and credit is given to applications specifically advancing the League’s strategic priorities, www.cacities.org/priorities, which are determined each year by the League leadership and board of directors.THE LEAGUE PARTNER PROGRAM connects leading businesses, associations and non-profits with city leaders in numerous way, including supporting the Helen Putnam Award for Excellence, the League’s highest honor for cities, and by supporting special activities at the League’s Annual Conference and other meetings. The League and all California cities extend great thanks to our League Partners – leading businesses, associations and non-profits supporting local government and their communities. We are now accepting applications for 2020 and welcome other businesses, associations and non-profits to join the program. Please call Mike Egan at 916-658-8271 or visit www.cacities.org/leaguepartners.2019 WINNERS:CCS Partnership Intergovernmental Collaboration Award | Costa MesaCommunity Services and Economic Development | RichmondEconomic Development through the Arts | NapaEnhancing Public Trust, Ethics, & Community Involvement | Rancho CordovaHealth & Wellness Programs | FontanaHousing Programs and Innovations | EncinitasInternal Administration | San RafaelLeague Partners Award for Excellence in City-Business Relations | DublinPlanning & Environmental Quality | Daly City Public Safety | King CityPublic Works, Infrastructure and Transportation | West SacramentoRuth Vreeland Award for Engaging Youth in City Government | South PasadenaVisit www.helenputnam.org to submit an applicationEntries Deadline: Thursday, April 9th, 2020 helen putnam AWARD for EXCELLENCE APPLICATION 30 CCS PARTNERSHIP INTERGOVERNMENTAL COLLABORATION AWARD | Programs that demonstrate innovative but replicable examples of collaboration among cities, counties, schools and/or special districts in service to children and families. COMMUNITY SERVICES AND ECONOMIC DEVELOPMENT | Programs that may involve libraries, recreation, schools, etc., which advance the economic vitality of the community. ECONOMIC DEVELOPMENT THROUGH THE ARTS | Successful programs that illustrate how investment in the arts has stimulated the local economy through tourism, festivals, and cultural attractions including performing arts. May include programs established through a collaborative partnership and adopting city policies that integrate the arts. ENHANCING PUBLIC TRUST, ETHICS, AND COMMUNITY INVOLVEMENT | Promotion of ethical practices at city hall and in the community, and institution of procedures and policies that demonstrate effective and respectful deliberation and handling of public issues. HEALTH AND WELLNESS PROGRAMS | Innovative planning efforts to promote city design that encourages healthy lifestyles. HOUSING PROGRAMS AND INNOVATIONS | Innovative housing designs that are conducive to good land use planning and jobs balance, while preserving natural resources, and promoting safe, community-oriented neighborhoods. INTERNAL ADMINISTRATION | Innovative and efficient internal programs that promote effective communication and management. AWARD FOR EXCELLENCE IN CITY-BUSINESS RELATIONS Collaborative efforts in engaging the leadership of the private, nonprofit, and labor sectors to address community problems. PLANNING AND ENVIRONMENTAL QUALITY | Innovative planning and land use programs, environmental quality preservation and enhancement. PUBLIC SAFETY | Effective services that address physical and mental health support and emergency medical services, disaster preparedness and homeland security. PUBLIC WORKS, INFRASTRUCTURE, TRANSPORTATION | Proven programs that provide for the economical development and maintenance of public works facilities and infrastructure. RUTH VREELAND AWARD FOR ENGAGING YOUTH IN CITY GOVERNMENT | Collaborative efforts between cities and other agencies (schools, public agencies, non-profits, churches, and private) to inform and engage youth about city issues and their community. AWARD CATEGORIES For expanded category descriptions, please visit www.helenputnam.org. 31 Any League member city, or group of California cities, including League Divisions, that provide a program or service that has proven tangible and measurable results with a minimum of one year of actual implementation is eligible to apply. Instructions must be followed carefully as this will facilitate the fair evaluation of all applications and ensure fairness among entries. SCORING CRITERIA The selection juries will judge each entry on: X the impact of the problem/challenges and how well it is outlined X the innovativeness of the solution X the quality of the results achieved ELIGIBILITY & INSTRUCTIONS CONTACT INFORMATION For more information or to submit an application please visit www.helenputnam.org or for questions contact Melissa Tualla at 916-658-8216 or mtualla@cacities.org. ENTRIES DEADLINE – THURSDAY, APRIL 9, 2020 Community Engagement To what extent is the public informed and involved and has input that is fully considered? Savings and Efficiencies/ Improved Services To what extent does the program or service result in greater public benefits and/or less cost? Positive Citizen Feedback To what extent is the public reaction to the program or service supportive and positive? Measurable and Transferable Results To what extent are the results and benefits of the program or service verifiable and measurable, and useful to other cities? In addition, the following criteria will be used in the evaluation and scoring process. Be sure to address these criteria in your application. (Some criteria may not apply to a particular category; no penalty will apply.) Partnerships To what extent are other agencies, schools, businesses, community-based organizations, etc. involved formally and informally? Applications of Technology To what extent are technologies involved in innovative ways in the program or service? Youth Development To what extent does the program or service better prepare youth to be informed, engaged and effective citizens? Strategic Priorities To what extent does the program, policy, or activity advance the League’s strategic priorities for cities? 32 THE LEAGUE PARTNER PROGRAM connects leading businesses, associations and non-profits with city leaders in numerous way, including supporting the Helen Putnam Award for Excellence, the League’s highest honor for cities, and by supporting special activities at the League’s Annual Conference and other meetings. The League and all California cities extend great thanks to our League Partners – leading businesses, associations and non-profits supporting local government and their communities. We are now accepting applications for 2020 and welcome other businesses, associations and non-profits to join the program. Please call Mike Egan at 916-658-8271 or visit www.cacities.org/leaguepartners.2019 WINNERS:CCS Partnership Intergovernmental Collaboration Award | Costa MesaCommunity Services and Economic Development | RichmondEconomic Development through the Arts | NapaEnhancing Public Trust, Ethics, & Community Involvement | Rancho CordovaHealth & Wellness Programs | FontanaHousing Programs and Innovations | EncinitasInternal Administration | San RafaelLeague Partners Award for Excellence in City-Business Relations | DublinPlanning & Environmental Quality | Daly City Public Safety | King CityPublic Works, Infrastructure and Transportation | West SacramentoRuth Vreeland Award for Engaging Youth in City Government | South PasadenaVisit www.helenputnam.org to submit an application1400 K Street, 4th Floor Sacramento, CA 95814LEAGUE PARTNER PROGRAM33 7/8/2021 Helen Putnam Award of Excellence www.helenputnam.org/view.php?aid=2006&print=1#1/4 2021 Application for the Rolling Hills Application Reference Your Profile | Print Application Name of City: Rolling Hills Current Population: 1900 City General Fund Budget: $2,000,000 Category of Entry: Enhancing Public Trust, Ethics, and Community Involvement Brief Description of the Program: In partnership with the First Responders, the Rolling Hills Block Captain Program is a grassroots organization made of up volunteers purposed to prepare the community for wildfires, earthquakes and other catastrophic events. With its members made up of residents of Rolling Hills, the Block Captain Program provides the sense of community, trust for city policies, a source for sound information and an avenue for resident feedback. FEMA cites as a “best practice” that Emergency Planning, Response and Recovery are most effective when residents form partnerships and work with responsible groups. The Block Captain Program has demonstrated over the past two years innovative and open collaboration among key entities: City of Rolling Hills, its residents, LA County Fire Department, LA County Sheriff, and the Rolling Hills Community Association. Narrative: The City of Rolling Hills is located in a Very High Fire Severity Zone (VHFSZ) designed by State Department of Forestry and Fire Protection. Wildfires of 1973 destroyed many houses and the most recent 2009 fire burned 230 acres of brush and forced 1,200 residents to evacuate. Despite its history, the community is conflicted between protecting its privacy and being emergency prepared. City officials have long attempted to engage the community on policies aimed to enhance public safety from wildfires but over the years, the attempts were interpreted to be infringement on individual freedoms. Narrative Solution: The Block Captain Program was started by a resident of Rolling Hills in the 2000s but languished for the last 10 years. The program was reinitiated on January 1, 2019. The program divides the entire city into 24 zones. In each zone, a resident within that zone serves as a Block Captain. Zones are not equal in size and for bigger zones, there are multiple Block Captains and Support Team members. The Block Captains meet with the City six times a year. In these meetings, the City disseminates relevant emergency preparedness information through experts from the LA County Fire Department and LA County Sheriff ’s Department; reviews draft city policies; discusses current events affecting city operations and city events. The role of a Block Captain is specific – get to know neighbors, help them to prepare for an emergency and be a liaison between First Responders and the City’s Emergency Operations Center (EOC). The Block Captains are expected to hold at least two neighborhood meetings per year to get to know the residents within their zones and to disseminate information from the City, discuss policies, collect contact information from residents for emergency notification and provide feedback from residents to the City. Additionally, the Block Captains are 34 7/8/2021 Helen Putnam Award of Excellence www.helenputnam.org/view.php?aid=2006&print=1#2/4 asked to help determine priorities for the community by encouraging neighbors to respond to surveys, participating in public hearings at City Council meetings, advocating for change at RH Community Association meetings, and writing letters to the City and RH Community Association, if necessary. Narrative Results: Over a six-year period, the City attempted unsuccessfully to adopt a Community Wildfire Protection Plan (CWPP). After a short one year of work, through the Block Captain Program, the City adopted its first CWPP in July 2020, a guiding document that incorporated feedback on resident’s top issues obtained from a Wildfire Mitigation Survey in November 2019. Historically, over a ten-year period, the City also attempted unsuccessfully to get the community to manage roadside vegetation to ensure evacuation routes are ready for access. Armed with resident feedback from the 2019 Wildfire Mitigation Survey, through the Block Captain Program, the City conducted another survey in 2020 soliciting feedback on the state of its evacuation routes. The result: the Los Angeles County Fire Department rolled out a year-round inspection for roadside clearance in November 2020 and with community buy-in for compliance. Through the Block Captain Program, the community reached record high volumes for the citywide vegetation clean up event in March 2020. Currently, the Block Captains are working on educating the community on the importance of hardening the homes by collaborating with the Los Angeles County Fire Department to provide complimentary home inspections. Over a short four months period, through the Block Captains’ advocacy, 34 out of 690 homes or 5% of homes in Rolling Hills have received inspections. The Block Captains are striving to reach 100 more inspections in 2021. Other accomplishments include: 1. Advocated to the First Responders and the Rolling Hills Community Association (RHCA) for improvements to a fourth access point to the community. After a year of advocacy work, the fourth access point was improved so that it can be remotely opened during an emergency. 2. Assisted the seniors and homebound population during COVID-19 Stay-At-Home Order. 3. Redesigned the Block Captain pages on the City’s website to educate the community on the program. Residents can retrieve agendas, minutes, learn about the Block Captain Program and retrieve critical information. 4. Today there are 45 Block Captains and Block Captain Support Team members supporting 24 neighborhood zones. Recruiting for additional volunteers continues throughout the year. 5. According to the First Responders, the Block Captain Program is gaining reputation among the cities of the Palos Verdes Peninsula and First Responders as a leader and innovator for emergency preparedness and wildfire mitigation actions. Through the involvement of the Block Captains, residents of Rolling Hills hear from their fellow neighbors their grave concerns for wildfires and other types of natural disasters and take action. The lives of RH residents are no different than most, in that their lives are full of complexities and are often faced with conflicting objectives. Through the Block Captain Program residents demonstrate greater flexibility and resiliency. These residents now believe they can enjoy a rural community, and manage excessive fuel to reduce the chance of wildfire. Many reported in a recent survey if an emergency arises today, they are better prepared. Program Information Name of Program: Rolling Hills Block Captain Program Date program was implemented: 2019-01-01 35 7/8/2021 Helen Putnam Award of Excellence www.helenputnam.org/view.php?aid=2006&print=1#3/4 Program Contact Person: Arlene Honbo Title: Lead Block Captain Address: 2 Portuguese Bend Road City: Rolling Hills Zip: 90274 Telephone: 3103771521 Fax: 3103777288 Email Address: ejeng@cityofrh.net Local Media Organizations to Notify Name: Lisa Jacobs Fax/Email: lisa.jacobs@pvnews.com Name: Fax/Email: City Manager/Administrator and Mayor City Mayor's Name: Jeff Pieper Phone: 4242014934 City Manager's Name: Elaine Jeng Phone: 3232706954 Project Photographs Image 1 (Block Captains 2019): 36 7/8/2021 Helen Putnam Award of Excellence www.helenputnam.org/view.php?aid=2006&print=1#4/4 Award Program | Award Categories | Eligibility and Instructions | Application | Past Winners © 2021 League of California Cities. All rights reserved. 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A-List or A-List Preferred Members enjoy this benefit too. Add a car Book now. Pay later! From $91.99*/day in Sacramento *Taxes and fees excl. Terms apply. Book now 10:00 PM 1:00 PM Not ready to buy yet? *1st and 2nd checked bags fly free®. . Save this flight for later. Weight and size limits apply Log in for faster checkout Continue By clicking 'Continue', you agree to accept the and want to continue with this purchase. fare rules No preference No preference Southwest Airlines - Trip and Price Details https://www.southwest.com/air/booking/price.html 2 of 2 7/8/2021, 3:13 PM 39 40 Agenda Item No.: 5.C Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:APPROVE SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE PALOS VERDES PENINSULA LAND CONSERVANCY FOR PHASE 3 FUEL LOAD REDUCTION IN THE NATURE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER. DATE:July 12, 2021 BACKGROUND: Over the past three years (2019, 2020, and 2021) the City has received services from the Palos Verdes Peninsula Land Conservancy for the removal of vegetation and fuel load reduction. The Palos Verdes Peninsula Land Conservancy (Conservancy) is aware of the fire concerns on the Palos Verdes Peninsula, and have previously provided the City with excellent services. The City has already engaged in services with the Conservancy on Phase 1 lasting 3 years ending in 2022, Phase 2 lasting 3 years and ending in 2023. Council recently approved the newest proposal for Phase 3. DISCUSSION: This item presented at the City Council Meeting on June 28, 2021 but upon discovering a mistake in the compensation amount, staff asked to bring the item back with corrections. FISCAL IMPACT: Thus far the City has made 3 payments: The $34,200 lump sum from Phase 1 The $12,000 maintenance payment from Phase 1 The $50,000 lump sum from Phase 2 Total $96,200 Unpaid (remaining payments) amounts for 2021: 41 The 2nd $12,000 maintenance payment from Phase 1 The 1st $20,800 maintenance payment from Phase 2 The $87,000 lump sum payment from Phase 3. Total $119,800 Payments for 2022: The 3rd $12,000 maintenance payment from Phase 1 The 2nd $20,800 maintenance payment from Phase 2 Total $32,800 Payment for 2023: The 3rd $20,800 maintenance payment from Phase 2 Total $20,800 The total cost for phase 1 and phase 2 maintenance services in 2021 is covered under the FY 2021/22 adopted budget. The cost of the service for Phase 3 is included in the FY 2021/22 adopted budget. RECOMMENDATION: Approve the amended agreement. ATTACHMENTS: Second Amendment to Fire Fuel Abatement WITH PVP Land Conservancy.pdf 42 65277.00010\34014126.5 Fire Fuel Abatement Second Amendment to Agreement - 1 - CITY OF ROLLING HILLS SECOND AMENDMENT TO AGREEMENT FOR FIRE FUEL ABATEMENT THIS SECOND AMENDMENT TO AGREEMENT FOR FIRE FUEL ABATEMENT is made and entered into as of __________, by and between the CITY OF ROLLING HILLS, a municipal corporation ("City") and the PALOS VERDES PENINSULA LAND CONSERVANCY, a California public benefit corporation ("Conservancy"). R E C I T A L S A. City and Conservancy entered into an Agreement for Fire Fuel Abatement dated October 21, 2019 whereby Conservancy is obligated to remove the fire fuel on the land under the City’s control as a fire hazard abatement measure for the direct benefit of Rolling Hills residents (the “Agreement”). B. In 2020, the City paid Conservancy the fixed sum of $34,200 for services rendered under the Agreement. C. City and Conservancy entered into a First Amendment dated June 8, 2020 in order to expand the scope of work and increase the cost of additional work and work days for acacia and non-native shrub/tree removal and mustard mowing services (the “First Amendment”). D. In 2020, City paid Conservancy the fixed sum of $50,000 for services rendered under the First Amendment. In 2020, the City also paid conservancy $12,000 for annual mowing services. The total amount the City paid to the Conservancy in 2020, for all services was $96,200. E. City and Conservancy now desire to enter into this Second Amendment to Agreement for Fire Fuel Abatement to expand the scope of work and add funds for the expanded scope of work (the “Second Amendment”). F. Conservancy has represented to City that it has the expertise, experience and qualifications to perform or cause the performance of the services. 43 65277.00010\34014126.5 Fire Fuel Abatement Second Amendment to Agreement - 2 - NOW, THEREFORE, in consideration of the foregoing and the covenants and agreements set forth below, City and Conservancy agree as follows: 1. City and Conservancy agree to amend and supplement the Scope of Services, Agreement Exhibit A with the Scope of Services (Supplemental) attached to this Second Amendment as Exhibit A and incorporated herein by reference. 2. Section 2 “Compensation” of the Agreement is amended to read as follows: A. In 2021, City shall pay Conservancy the fixed sum of $87,000 for the services described in Exhibit A (Supplemental), and $32,800 for mowing services ($12,000 for annual mowing services and $20,800 for follow up mustard mowing services), for a total amount not to exceed $119,800, and representing the total compensation for all work, labor, equipment, materials and expenses incurred by Conservancy in 2021. Conservancy shall submit an invoice to City upon completion of the services and the City will make payment within 10 days of the close of the month in which work was performed. B. In 2022, City shall pay Conservancy $32,800 for mowing services ($12,000 for annual mowing services and $20,800 for follow up mustard mowing services), representing the total compensation for all work, labor, equipment, materials and expenses incurred by Conservancy in 2022. Conservancy shall submit an invoice to City upon completion of the services and the City will make payment within 10 days of the close of the month in which work was performed. C. In 2023, City shall pay Conservancy $20,800 for follow up mustard mowing services. D. Prevailing Wage. Conservancy or its contractor shall abide be the minimum prevailing rate of wages as determined by the State of California, Department of Industrial Relations for each craft, classification, or type of workman employed to carry out provisions of the Agreement. During the term of this Agreement, Conservancy shall keep on file sufficient evidence of its employee compensation to enable verification of compliance of Prevailing Wages as established by State of California, Department of Industrial Relations. 3. Section 3 “Term and Termination” of the Agreement is amended to read as follows: This Agreement shall commence on October 28, 2019 and terminate November 30, 2023. The City Manager, or her designee, may extend this Agreement for an additional year. Such extension shall be in writing by the City Manager to the Conservancy. 4. All terms and conditions of the Agreement not amended by this Second Amendment remain in full force and effect. 44 65277.00010\34014126.5 Fire Fuel Abatement Second Amendment to Agreement - 3 - IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Second Amendment to be executed by setting hereunto their names, titles, hands, and seals this ___ day of _______, 2021. CONSERVANCY: ______________________________________________________ ______________________________________________________ (Title) CITY:______________________________________________________________________ Elaine Jeng, City Manager of the City of Rolling Hills Attested:_____________________________________________________________________ Janley Sandoval, City Clerk of the City of Rolling Hills Date: _________________ 45 65277.00010\34014126.5 Fire Fuel Abatement Second Amendment to Agreement - 4 - EXHIBIT A SCOPE OF WORK (SUPPLEMENTAL) Fuel Load Reduction in 2021 The Conservancy is intimately aware of the fire concerns on the Palos Verdes Peninsula, and continues to discuss measures to reduce fire risk with the four peninsula cities. Conservancy staff members continue to work with City of Rolling Hills staff to implement fuel modification work as required by County Department of Agriculture Weights and Measures as part of landowner responsibilities for fuel modification near adjacent homes as well as measures above and beyond. Additionally, the Conservancy clears over 90 acres of weeds in restoration sites within the Palos Verdes Nature Preserve and clears 30+ miles of trails annually. This weeding approach is very specialized and must be accomplished while complying with the NCCP/HCP implementation guidelines and respecting the natural resources on the preserve. We understand that the city desires to continue to prioritize efforts to reduce fuel load in Preserve areas, and the Conservancy understands that vegetation exists beyond current fuel mod zones that pose fire threats. Therefore, the Conservancy is offering technical expertise to aid the City and augment city staff in the effort to continue reduce fuel load vegetation by targeting the removal of invasive plants such as Acacia and Mustard and other non-native plants, which in turn improves habitat for local wildlife, including the federally threatened coastal California gnatcatcher, the cactus wren, a state species of concern and the federally endangered Palos Verdes Blue Butterfly. This proposal outlines the potential areas for this extra 2021 work. The areas identified in Portuguese Bend Reserve include the areas abutting and leading into Rolling Hills in Portuguese Canyon. In total, an approximate 7.5 acres are proposed for fuel load reductio n in the Preserve. This work can be completed in less than 4 weeks by simultaneously r e m o v i n g Acacia and mowing dry brush in order to complete this work in a timely manner during fire season. The Conservancy has identified the priority removal of t all Acacia shrubs due to their combustible nature (Acacia shrub contain an estimated 90% dry plant matter and volatile resins) and their prevalence throughout the Preserve and border areas. The locations for the proposed Acacia removal were chosen due to prior fires occurring in those areas, proximity to homes and risk to the community as well as the ecological benefits of invasive plant removal. Fire agencies agree that Acacia is a highly flammable plant and that it should be removed wherever possible. It was included as a high-hazard plant in the L.A. County Fire Department’s recently published “Ready! Set! Go!” pamphlet. This proposal also includes the removal of other non-native shrubs and trees like Chinese Pistache, Myoporum and Ash trees. Mustard when dry, continues to be a high fire risk species. The continued expansion of mowing areas is also included in this proposal. 46 65277.00010\34014126.5 Fire Fuel Abatement Second Amendment to Agreement - 5 - The Conservancy, as Habitat Managers for the Preserve, has qualified experts on staff with the experience required to oversee the work to be performed and will assure the correct and safe removal of the invasive plants using the best techniques at the most efficient cost. The results of this work will be shared with the City provided at the conclusion of the work performed. Where possible and with simpler tasks, volunteers will be deployed to augment the work volume and control costs. In ongoing maintenance activities, the Conservancy will create internship and volunteer opportunities for invasive plant management to keep the Acacia from re-invading the areas and to assist in monitoring activities. In this way, additional valuable learning opportunities will be made available to local youth. As projects are completed and conditions are assessed, restoration in these locations may be appropriate and funding may be pursued, since this proposal does not include replanting in the Acacia removal sites. Acacia Removal Approximately 2 acres This Acacia removal site is situated in the northern portion of Portuguese Bend Reserve along the border with the city of Rolling Hills. A fire occurred at this location in 2009 burning approximately 230 acres. Much of the vegetation was burned, including the non -native Acacia, which has since begun to grow back from stump sprouting and seed germination. It is recommended that crews enter the area on foot as possible and remove shrubs with chainsaws and lighter equipment can be brought in via the Fire Station Trail or Ishibashi Trail as needed. Trees should be chipped in designated areas and treated to prevent regrowth. Tree stumps will need to be treated to prohibit any regrowth and the site will be monitored for seed germination and removal. The Acacia throughout this area totals approximately 2 acres. This site is known habitat of the federally threatened coastal California gnatcatcher and the cactus wren, a state species of concern as well as other species of concern 47 65277.00010\34014126.5 Fire Fuel Abatement Second Amendment to Agreement - 6 - Acacia Removal Site in Red Polygon Mowing Area Approximately 5.5 acres There is a large stand of invasive mustard in north of Portuguese Canyon that is dry and can be mowed if access is possible. This site is adjacent to historical farmland and were disked in subsequent years, so the loose soils have provided a disturbance regime which is particularly favorable to mustard and non-native grasses and weeds. Approximately 5.5 acres of mustard is at this location. Slopes are very steep and high quality coastal sage scrub habitat is scattered throughout the slope. Careful consideration to not damage native plants and close oversight will be needed. In response to community concern about the vast expanse of dry mustard growth at Portuguese Bend Reserve, the Conservancy will oversee mowing in this area and conduct bird nesting surveys. In addition to the mowing, 5-6 Acacia trees on this southeastern facing slope will be cut and chipped. 48 65277.00010\34014126.5 Fire Fuel Abatement Second Amendment to Agreement - 7 - M o w i n g A r e a i n B l u e P o l y g o n Budget The budget reflects a typical detailed tree and shrub removal project within the preserve with minimal disturbance to native habitat and to the surrounding vegetation, following NCCP/HCP protocols. Careful non-native tree removals proposed in this project, increase the habitat value for the federally threatened coastal California gnatcatcher and cactus wren, a state species of concern, as well as other native species while providing public benefit. These costs reflect the estimated time it would take the contractors to complete the project using hand tools and machinery to either chip tree material or haul plant material offsite, stump treat the cut Acacia to prevent regrowth were needed, and oversight and bird monitoring by Conservancy biologists to assure that best management practices are implemented (ie. minimization and avoidance measures such as nesting bird surveys are required by the NCCP/HCP). These costs are based on best estimates provided by contractors for the Acacia removal and for mowing as two separate projects. For maximum benefit for fuel load reduction and habitat, both projects are recommended to be completed concurrently. Project Acres Budget Acacia Cutting and Chipping ~2 $61,000 Mowing and removal of 5-6 Acacia ~5.5 $26,000 One-time Project Total ~7.5 $87,000 49 Agenda Item No.: 5.D Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ELAINE JENG, CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:LETTER OF COMMENDATION FOR TREVOR MOORE, LOS ANGELES COUNTY FIRE DEPARTMENT DEPUTY FORESTER. DATE:July 12, 2021 BACKGROUND: In January 2019, the City reinitiated the Block Captain Program focusing on wildfire mitigations. The City of Rolling Hills is served by the Los Angeles County Fire Department (Fire Department) and to support the Block Captains, the Fire Department was asked to serve as the subject matter experts and provide guidance. Scott Hale, Assistant Chief of the Central Operations Bureau for Division 1 is the executive officer overseeing operations on the Peninsula and the Beach cities. DISCUSSION: Assistant Chief Hale dedicated significant resources to Rolling Hills including personnel from the Los Angeles County Fire Department Forestry Division. Hardening the home was emphasized by the Fire Department as one of the most important measures to combat damages by wildfires. The Block Captains took action to educate residents using the advice and guidance of Trevor Moore, Deputy Forrester from the Forestry Division. Forestry Division Chief Ron Durbin and Forestry Division Assistant Chief Kevin Johnson dedicated Mr. Moore to conducting complimentary home hardening inspections on private properties in Rolling Hills to help residents implement pre-fire measures. To date, Mr. Moore has conducted inspections at more than 60 properties and counting. Residents reported at Block Captain meetings that they have implemented measures recommended by Mr. Moore. In appreciation of Mr. Moore's expertise, guidance, and dedication to serving the Rolling Hills Community, the Block Captains recommended that the City Council provide a letter of commendation for Mr. Moore. FISCAL IMPACT: None. RECOMMENDATION: Approve letter of commendation for Trevor Moore. 50 ATTACHMENTS: 2021-07-06 LtrofCommendation.pdf 51 52 53 Agenda Item No.: 7.A Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:TERRY SHEA, FINANCE DIRECTOR THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:A PUBLIC HEARING TO CONSIDER AND APPROVE A RESOLUTION AUTHORIZING PLACEMENT OF SOLID WASTE SERVICE CHARGES OWED TO REPUBLIC SERVICES PURSUANT TO ITS SOLID WASTE FRANCHISE WITH THE CITY OF ROLLING HILLS ON THE FY 2021- 2022 LOS ANGELES COUNTY AUDITOR-CONTROLLER'S OFFICE ANNUAL TAX ROLL. DATE:July 12, 2021 BACKGROUND: Pursuant to the provisions of Chapter 8.08 of Title 8 of the City of Rolling Hills Municipal Code and Article 4 of Chapter 6 of Part 3 of Division 5 of the California Health and Safety Code, commencing with Section 5470, the City Council is authorized to levy the annual sanitation service charge and to have such charge collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes of the City. DISCUSSION: The following is a summary of the services and activities associated with the sanitation charge: To protect public health and safety, Contractor shall provide and maintain all labor, equipment, material, supplies, supervision and all other items necessary for the Collection of all Solid Waste, Recyclable Materials, Green Waste, Bulky Items, and Brush generated or accumulated within the City from Residential Premises and City Facilities. The services provided by the Contractor under this Agreement shall be performed in a thorough and professional manner so that all Customers are provided at all times with reliable, courteous and high-quality Solid Waste Management Services. Contractor shall collect all properly placed Solid Waste, Recyclable Materials and Organic Waste from the designated collection location of every residential premises in the City twice each week. Each year in Spring, and again in the fall, Contractor shall collect an unlimited amount of Bulky Items, and Green Waste from the designated collection location. 54 In addition to the semi-annual Bulky Item and Green Waste Collection events, Contractor shall provide Customers with on-call Collection for Bulky Items upon request. Contractor shall collect one (1) Bulky Item per calendar year from each Residential Premises at no charge on an on-call basis. Contractor will provide additional services as outlined in the Amended and Restated Agreement for Residential Solid Waste Management Services. For Fiscal Year 2015-2016, the sanitation charge in the amount of $1,100 per parcel was established. The sanitation charge has remained unchanged for six years. For Fiscal Year 2021-2022, the cost of providing sanitation services increased to $1,332 per parcel. The increase from the $1,100 per parcel over the last five fiscal years to $1,332 per parcel is that for each fiscal year the rates are recommended to the City by Republic Services based on their actual costs for service, which include adjustments for the Consumer Price Index (CPI) and landfill costs. The Franchise Agreement requires that Republic Services annually provide evidence of the CPI adjustment to the City Manager for review and approval. In April 2021, the City Council took action to absorb the $232 per parcel difference in cost and to continue collecting only $1,100 per parcel. The sanitation service charge for 2021-2022 is the existing sanitation service charge of the City in the amount of $1,100 per parcel. The sanitation charge is based on the direct cost of providing the service. The enclosed Report contains detailed information about the annual charge and the charge to be applied to the parcels. This public hearing provides an opportunity for the City Council to hear and consider all protests to the annual levy of the sanitation service charge. In the absence of a majority protest by property owners within the City of Rolling Hills, the City Council may order implementation of City sanitation service charge on the FY 2021–22 property tax rolls by adopting the enclosed Resolution (Attachment 1), with the attached Report (Attachment 2). Council action on the staff recommendation is required in order to place the annual charge on the tax roll. If Council finds that protest is made by the property owners of a majority of separate parcels of property described in the Report, then the Resolution and Report shall not be adopted and the charges shall be collected separately from the tax roll, by a method to be determined, and shall not constitute a lien against any parcel or parcels of land. A notice of the July 12, 2021, public hearing was published in the Daily Breeze on June 30, 2021. (Attachment 3.) FISCAL IMPACT: The anticipated total revenue is approximately $753,500 which is included in the 2021-22 Budget. RECOMMENDATION: It is recommended that the City Council open the public hearing, and: 1. Make a finding that there is no majority protest by property owners within the City of Rolling Hills; and 2. Adopt the enclosed Resolution, with attached Report, and place the sanitation service charge on 55 the annual County of Los Angeles Tax Roll. ATTACHMENTS: Copy of City of Rolling Hills 2021-22 Tax Roll.pdf Proof of Publication.pdf Report Re Sanitation Charge-c1.pdf Resolution RE Annual Sanitation Charge.pdf City_of_Rolling_Hills_Parcel_Map_20200724_with_Roads.pdf 56 Parcel Number Amount 7567001004 1100.00 7567001006 1100.00 7567001007 1100.00 7567001008 1100.00 7567001010 1100.00 7567001011 1100.00 7567001013 1100.00 7567001014 1100.00 7567001016 1100.00 7567002004 1100.00 7567002005 1100.00 7567002006 1100.00 7567002007 1100.00 7567002008 1100.00 7567002009 1100.00 7567002010 1100.00 7567002011 1100.00 7567002012 1100.00 7567002013 1100.00 7567002014 1100.00 7567002015 1100.00 7567002016 1100.00 7567002017 1100.00 7567002018 1100.00 7567002019 1100.00 7567002020 1100.00 7567002021 1100.00 7567002022 1100.00 7567002023 1100.00 7567002024 1100.00 7567002025 1100.00 7567002026 1100.00 7567002027 1100.00 7567002028 1100.00 7567002029 1100.00 7567002030 1100.00 7567002031 1100.00 7567002033 1100.00 7567002034 1100.00 7567002035 1100.00 7567002036 1100.00 7567003008 1100.00 7567003009 1100.00 57 Parcel Number Amount 7567003010 1100.00 7567003011 1100.00 7567003012 1100.00 7567003013 1100.00 7567003014 1100.00 7567003015 1100.00 7567003016 1100.00 7567003017 1100.00 7567003018 1100.00 7567003019 1100.00 7567003020 1100.00 7567003021 1100.00 7567003022 1100.00 7567003023 1100.00 7567003024 1100.00 7567003025 1100.00 7567003026 1100.00 7567003027 1100.00 7567003028 1100.00 7567003029 1100.00 7567003030 1100.00 7567003031 1100.00 7567003032 1100.00 7567003033 1100.00 7567003034 1100.00 7567003035 1100.00 7567003036 1100.00 7567003037 1100.00 7567003038 1100.00 7567003039 1100.00 7567003040 1100.00 7567003041 1100.00 7567003042 1100.00 7567003043 1100.00 7567003044 1100.00 7567003045 1100.00 7567003046 1100.00 7567003047 1100.00 7567003048 1100.00 7567003049 1100.00 7567003050 1100.00 7567003051 1100.00 7567003052 1100.00 58 Parcel Number Amount 7567004007 1100.00 7567004008 1100.00 7567004009 1100.00 7567004010 1100.00 7567004011 1100.00 7567004013 1100.00 7567004014 1100.00 7567004015 1100.00 7567004016 1100.00 7567004017 1100.00 7567004018 1100.00 7567004019 1100.00 7567004023 1100.00 7567004024 1100.00 7567004025 1100.00 7567004026 1100.00 7567004027 1100.00 7567004028 1100.00 7567004029 1100.00 7567004030 1100.00 7567004031 1100.00 7567004032 1100.00 7567004033 1100.00 7567004034 1100.00 7567004035 1100.00 7567004036 1100.00 7567004037 1100.00 7567004039 1100.00 7567004040 1100.00 7567004041 1100.00 7567005010 1100.00 7567005011 1100.00 7567005012 1100.00 7567005013 1100.00 7567005014 1100.00 7567005015 1100.00 7567005016 1100.00 7567005017 1100.00 7567005018 1100.00 7567005019 1100.00 7567005020 1100.00 7567005021 1100.00 7567005022 1100.00 59 Parcel Number Amount 7567005023 1100.00 7567005024 1100.00 7567005025 1100.00 7567005028 1100.00 7567005029 1100.00 7567005030 1100.00 7567005031 1100.00 7567005032 1100.00 7567005033 1100.00 7567005034 1100.00 7567005035 1100.00 7567005036 1100.00 7567005037 1100.00 7567005038 1100.00 7567005039 1100.00 7567005040 1100.00 7567005041 1100.00 7567006002 1100.00 7567006003 1100.00 7567006008 1100.00 7567006011 1100.00 7567006012 1100.00 7567006013 1100.00 7567006015 1100.00 7567006016 1100.00 7567006017 1100.00 7567006018 1100.00 7567006019 1100.00 7567006020 1100.00 7567006021 1100.00 7567006022 1100.00 7567006023 1100.00 7567006024 1100.00 7567006026 1100.00 7567006027 1100.00 7567006028 1100.00 7567006029 1100.00 7567006030 1100.00 7567006031 1100.00 7567006032 1100.00 7567006033 1100.00 7567006034 1100.00 7567006035 1100.00 60 Parcel Number Amount 7567006036 1100.00 7567006037 1100.00 7567006038 1100.00 7567007003 1100.00 7567007004 1100.00 7567007005 1100.00 7567007006 1100.00 7567007007 1100.00 7567007008 1100.00 7567007009 1100.00 7567007010 1100.00 7567007011 1100.00 7567007012 1100.00 7567007013 1100.00 7567007014 1100.00 7567007015 1100.00 7567007016 1100.00 7567007017 1100.00 7567007018 1100.00 7567007019 1100.00 7567007020 1100.00 7567007021 1100.00 7567007022 1100.00 7567007023 1100.00 7567007024 1100.00 7567007025 1100.00 7567007026 1100.00 7567008007 1100.00 7567008008 1100.00 7567008009 1100.00 7567008010 1100.00 7567008011 1100.00 7567008012 1100.00 7567008014 1100.00 7567008015 1100.00 7567008016 1100.00 7567009005 1100.00 7567009006 1100.00 7567009009 1100.00 7567009010 1100.00 7567009012 1100.00 7567009013 1100.00 7567009014 1100.00 61 Parcel Number Amount 7567009015 1100.00 7567009016 1100.00 7567009017 1100.00 7567009018 1100.00 7567009019 1100.00 7567009020 1100.00 7567009021 1100.00 7567009022 1100.00 7567009023 1100.00 7567009024 1100.00 7567009025 1100.00 7567009026 1100.00 7567009027 1100.00 7567009029 1100.00 7567009030 1100.00 7567009031 1100.00 7567009032 1100.00 7567009033 1100.00 7567009034 1100.00 7567009035 1100.00 7567009036 1100.00 7567009038 1100.00 7567009039 1100.00 7567010009 1100.00 7567010012 1100.00 7567010014 1100.00 7567010016 1100.00 7567010017 1100.00 7567010018 1100.00 7567010019 1100.00 7567010020 1100.00 7567010022 1100.00 7567010023 1100.00 7567010024 1100.00 7567010025 1100.00 7567010026 1100.00 7567010027 1100.00 7567010028 1100.00 7567010029 1100.00 7567010030 1100.00 7567010031 1100.00 7567010032 1100.00 7567010033 1100.00 62 Parcel Number Amount 7567010034 1100.00 7567010035 1100.00 7567010042 1100.00 7567010043 1100.00 7567010045 1100.00 7567010046 1100.00 7567011014 1100.00 7567011015 1100.00 7567011018 1100.00 7567011019 1100.00 7567011021 1100.00 7567011022 1100.00 7567011023 1100.00 7567011024 1100.00 7567011027 1100.00 7567012016 1100.00 7567012017 1100.00 7567012021 1100.00 7567012022 1100.00 7567012023 1100.00 7567012024 1100.00 7567012025 1100.00 7567012026 1100.00 7567012027 1100.00 7567012028 1100.00 7567012029 1100.00 7567012030 1100.00 7567012031 1100.00 7567012032 1100.00 7567012033 1100.00 7567012034 1100.00 7567012037 1100.00 7567012039 1100.00 7567012040 1100.00 7567013006 1100.00 7567013008 1100.00 7567013009 1100.00 7567013010 1100.00 7567013011 1100.00 7567013012 1100.00 7567013013 1100.00 7567014002 1100.00 7567014003 1100.00 63 Parcel Number Amount 7567014004 1100.00 7567014006 1100.00 7567014007 1100.00 7567014008 1100.00 7567014009 1100.00 7567014010 1100.00 7567014012 1100.00 7567014018 1100.00 7567014019 1100.00 7567014021 1100.00 7567014022 1100.00 7567014023 1100.00 7567014024 1100.00 7567014025 1100.00 7567014026 1100.00 7567014027 1100.00 7567014028 1100.00 7567015001 1100.00 7567015002 1100.00 7567015003 1100.00 7567015004 1100.00 7567015005 1100.00 7567015006 1100.00 7567015007 1100.00 7567015008 1100.00 7567015009 1100.00 7567015010 1100.00 7567015011 1100.00 7567015012 1100.00 7567015013 1100.00 7567015014 1100.00 7567015015 1100.00 7567015016 1100.00 7567015017 1100.00 7567015018 1100.00 7567015019 1100.00 7567015020 1100.00 7567015021 1100.00 7567015023 1100.00 7567015026 1100.00 7567015027 1100.00 7567015034 1100.00 7567016010 1100.00 64 Parcel Number Amount 7567016011 1100.00 7567016012 1100.00 7567016013 1100.00 7567016014 1100.00 7567016015 1100.00 7567016016 1100.00 7567016017 1100.00 7567017010 1100.00 7567017011 1100.00 7567017012 1100.00 7567017013 1100.00 7567017016 1100.00 7567017019 1100.00 7567017020 1100.00 7567017021 1100.00 7567017022 1100.00 7567017023 1100.00 7567017027 1100.00 7567017028 1100.00 7567017029 1100.00 7567017030 1100.00 7567017031 1100.00 7567017032 1100.00 7567017033 1100.00 7567017034 1100.00 7567017036 1100.00 7567017037 1100.00 7567017038 1100.00 7567017039 1100.00 7567017040 1100.00 7567017041 1100.00 7567017042 1100.00 7567017043 1100.00 7567017044 1100.00 7567017046 1100.00 7567017047 1100.00 7567017051 1100.00 7567017052 1100.00 7567017900 1100.00 7567018001 1100.00 7567018002 1100.00 7567018003 1100.00 7567018004 1100.00 65 Parcel Number Amount 7567018005 1100.00 7567018006 1100.00 7567018007 1100.00 7567018008 1100.00 7567018009 1100.00 7567018010 1100.00 7567018011 1100.00 7567018012 1100.00 7567018013 1100.00 7567018014 1100.00 7567018015 1100.00 7567018016 1100.00 7567018017 1100.00 7567018018 1100.00 7567018019 1100.00 7567018020 1100.00 7567018021 1100.00 7567018022 1100.00 7567018023 1100.00 7567018024 1100.00 7567018025 1100.00 7567018028 1100.00 7567018029 1100.00 7567018030 1100.00 7567018031 1100.00 7567018032 1100.00 7567018033 1100.00 7567018034 1100.00 7567018036 1100.00 7567018037 1100.00 7569001004 1100.00 7569001005 1100.00 7569001006 1100.00 7569001007 1100.00 7569001008 1100.00 7569001009 1100.00 7569001014 1100.00 7569001015 1100.00 7569001016 1100.00 7569001017 1100.00 7569001018 1100.00 7569001021 1100.00 7569001023 1100.00 66 Parcel Number Amount 7569001024 1100.00 7569001025 1100.00 7569001026 1100.00 7569001027 1100.00 7569001028 1100.00 7569001029 1100.00 7569001030 1100.00 7569001031 1100.00 7569001032 1100.00 7569001033 1100.00 7569001034 1100.00 7569001035 1100.00 7569002002 1100.00 7569002005 1100.00 7569002006 1100.00 7569002007 1100.00 7569002008 1100.00 7569002010 1100.00 7569002011 1100.00 7569002012 1100.00 7569002013 1100.00 7569002014 1100.00 7569002015 1100.00 7569002016 1100.00 7569002017 1100.00 7569002018 1100.00 7569003001 1100.00 7569003002 1100.00 7569003003 1100.00 7569003006 1100.00 7569003007 1100.00 7569003010 1100.00 7569003011 1100.00 7569003013 1100.00 7569004002 1100.00 7569004004 1100.00 7569004005 1100.00 7569004006 1100.00 7569004011 1100.00 7569004012 1100.00 7569004013 1100.00 7569004015 1100.00 7569004017 1100.00 67 Parcel Number Amount 7569004018 1100.00 7569004020 1100.00 7569004021 1100.00 7569004022 1100.00 7569004024 1100.00 7569004025 1100.00 7569005001 1100.00 7569005002 1100.00 7569005003 1100.00 7569005004 1100.00 7569005005 1100.00 7569005006 1100.00 7569005007 1100.00 7569005008 1100.00 7569005010 1100.00 7569005013 1100.00 7569005014 1100.00 7569005015 1100.00 7569005016 1100.00 7569006001 1100.00 7569006006 1100.00 7569006007 1100.00 7569007002 1100.00 7569007003 1100.00 7569007008 1100.00 7569007010 1100.00 7569007011 1100.00 7569007012 1100.00 7569007013 1100.00 7569007014 1100.00 7569007015 1100.00 7569007016 1100.00 7569008002 1100.00 7569008003 1100.00 7569008004 1100.00 7569008005 1100.00 7569008006 1100.00 7569008008 1100.00 7569008009 1100.00 7569009001 1100.00 7569009002 1100.00 7569009004 1100.00 7569009005 1100.00 68 Parcel Number Amount 7569009006 1100.00 7569009007 1100.00 7569009008 1100.00 7569009010 1100.00 7569009011 1100.00 7569010004 1100.00 7569010005 1100.00 7569010006 1100.00 7569010007 1100.00 7569010010 1100.00 7569010011 1100.00 7569010012 1100.00 7569010015 1100.00 7569010016 1100.00 7569010017 1100.00 7569011003 1100.00 7569011012 1100.00 7569011015 1100.00 7569011016 1100.00 7569011022 1100.00 7569011023 1100.00 7569012004 1100.00 7569012007 1100.00 7569012008 1100.00 7569012015 1100.00 7569012016 1100.00 7569012017 1100.00 7569012018 1100.00 7569012019 1100.00 7569012020 1100.00 7569012022 1100.00 7569012026 1100.00 7569012027 1100.00 7569013001 1100.00 7569013003 1100.00 7569013006 1100.00 7569013007 1100.00 7569013010 1100.00 7569013011 1100.00 7569013012 1100.00 7569013013 1100.00 7569013014 1100.00 7569013015 1100.00 69 Parcel Number Amount 7569013016 1100.00 7569013019 1100.00 7569014001 1100.00 7569014002 1100.00 7569014003 1100.00 7569014005 1100.00 7569014006 1100.00 7569014007 1100.00 7569014013 1100.00 7569014014 1100.00 7569014015 1100.00 7569015002 1100.00 7569015003 1100.00 7569015004 1100.00 7569015005 1100.00 7569015006 1100.00 7569015007 1100.00 7569015008 1100.00 7569016001 1100.00 7569016002 1100.00 7569016003 1100.00 7569016004 1100.00 7569016008 1100.00 7569017001 1100.00 7569017002 1100.00 7569017003 1100.00 7569017004 1100.00 7569017005 1100.00 7569017006 1100.00 7569017007 1100.00 7569017008 1100.00 7569018001 1100.00 7569018002 1100.00 7569018003 1100.00 7569018004 1100.00 7569018005 1100.00 7569018006 1100.00 7569018007 1100.00 7569018008 1100.00 7569019001 1100.00 7569019002 1100.00 7569019003 1100.00 7569019004 1100.00 70 Parcel Number Amount 7569020001 1100.00 7569020003 1100.00 7569020005 1100.00 7569020008 1100.00 7569020009 1100.00 7569021004 1100.00 7569021005 1100.00 7569021007 1100.00 7569021008 1100.00 7569021009 1100.00 7569021010 1100.00 7569021011 1100.00 7569021018 1100.00 7569021019 1100.00 7569022004 1100.00 7569022005 1100.00 7569023006 1100.00 7569023011 1100.00 7569023012 1100.00 7569023013 1100.00 7569023014 1100.00 7569023015 1100.00 7569023016 1100.00 7569023017 1100.00 7569023023 1100.00 7569023024 1100.00 7569023025 1100.00 7569023026 1100.00 7569023027 1100.00 7569023028 1100.00 7569023031 1100.00 7569023033 1100.00 7569023034 1100.00 7569024003 1100.00 7569024009 1100.00 7569024012 1100.00 7569024013 1100.00 7569024014 1100.00 7569024015 1100.00 7569024016 1100.00 7569024017 1100.00 7569024019 1100.00 7569024020 1100.00 71 Parcel Number Amount 7569024021 1100.00 7569024022 1100.00 7569024023 1100.00 7569025001 1100.00 7569025002 1100.00 7569025003 1100.00 7569025010 1100.00 7569025014 1100.00 7569026001 1100.00 7569026002 1100.00 7569026003 1100.00 7569026004 1100.00 7569026005 1100.00 7569026006 1100.00 7569026007 1100.00 7569026008 1100.00 7569026009 1100.00 7569026010 1100.00 7569026012 1100.00 7569026013 1100.00 7569026014 1100.00 7569026015 1100.00 7569026016 1100.00 7569026017 1100.00 7570024011 1100.00 7570024017 1100.00 7570025018 1100.00 7570025019 1100.00 7570025020 1100.00 7570025021 1100.00 7570025023 1100.00 7570025024 1100.00 7570025025 1100.00 7570025026 1100.00 7570025027 1100.00 7570025028 1100.00 7570025029 1100.00 7570025030 1100.00 7570025031 1100.00 7570025032 1100.00 753500.00 72 Daily Breeze 400 Continental Blvd, Suite 600 El Segundo, CA 90245 310-543-6635 Fax: 310-316-6827 CITY OF ROLLING HILLS 2 PORTUGUESE BEND PALOS VERDES PENINSU, CA 90274 Account Number: Ad Order Number: Customer's Reference / PO Number: jsandoval@cityofrh.net 5007827 0011473044 Publication Dates: Publication:Daily Breeze 06/30/2021 Amount:$481.40 Payment Amount:$0.00 r.LP6-12/01/15 1 73 Invoice Text:CITY OF ROLLING HILLS NOTICE OF PUBLIC HEARING ON THE ANNUAL SANITATION (GARBAGE AND REFUSE COLLECTION) SERVICE CHARGE AND THE REPORT PREPARED IN CONNECTION WITH THE ANNUAL SANITATION (GARBAGE AND REFUSE COLLECTION) SERVICE CHARGE IN THE CITY OF ROLLING HILLS. The City of Rolling Hills annually collects sanitation (garbage and refuse collection) service charges ("sanitation charges") on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes of the City. NOTICE IS HEREBY GIVEN the City Council of the City of Rolling Hills has caused a written report to be prepared and filed with the City Clerk regarding the City 's sanitation charges for Fiscal Year 2021-2022. Such report contains a description of each parcel of real property receiving sanitation services furnished by the City and the amount of the charge for each parcel for fiscal year 2021-2022 computed in conformity with Chapter 8.08 of Title 8 of the City 's Municipal Code. NOTICE IS HEREBY FURTHER GIVEN that on the 12th day of July, 2021 at 7:00 P.M. the City Council of the City of Rolling Hills will hold a public hearing on the above- described report and levy of the annual sanitation charges. The report is on file in the office of the City Clerk at 2 Portuguese Bend Road, California 90274, and available for public inspection. All City Councilmembers will participate in an in-person meeting and members of the community are welcome to attend the meeting at City Hall; however, a live audio of the City Council meeting will also be available on the City 's website (http://www.rolling-hills.org/). The meeting agenda will be posted on the City 's website (https://www.rolling-hills.org/government/ city_ council/ city_council_ archive_agendas/index.php). Members of the public may submit comments in real time by emailing the City Clerk at cityclerk @cityofrh.net. Your comments will become part of the official meeting record. At the public hearing, the City Council will hear and consider all objections or protests to the report and levy of the annual sanitation charges. In addition, property owners may mail or deliver a written protest against the proposed annual charge to the City Clerk at Rolling Hills City Hall, 2 Portuguese Bend Road, California 90274. Only one protest per parcel will be counted. Written protests must be received by the City Clerk by the end of the public hearing to be counted. BY ORDER OF the City of Rolling Hills, City Clerk Pub June 30, 2021(1t)DB(11473044) r.LP6-12/01/15 2 74 Legal No. Daily Breeze 400 Continental Blvd, Suite 600 El Segundo, CA 90245 310-543-6635 Fax: 310-316-6827 I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years , and not a party to or interested in the above-entitled matter. I am the principal clerk of the printer of THE DAILY BREEZE, a newspaper of general circulation, printed and published in the City of Torrance*, County of Los Angeles, and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of County of Los Angeles, State of California, under the date of June 10, 1974, Case Number SWC7146. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 06/30/2021 I certify (or declare) under the penalty of perjury that the foregoing is true and correct. Dated at Torrance, California On this 3rd day of July, 2021. (Space below for use of County Clerk Only) PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Los Angeles *The Daily Breeze circulation includes the following cities: Carson, Compton, Culver City, El Segundo, Gardena, Harbor City, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Long Beach, Manhattan Beach, Palos Verdes Peninsula, Palos Verdes, Rancho Palos Verdes, Rancho Palos Verdes Estates, Redondo Beach, San Pedro, Santa Monica, Torrance and Wilmington. Signature 00114730445007827 CITY OF ROLLING HILLS 2 PORTUGUESE BEND PALOS VERDES PENINSU, CA 90274 r.LP6-12/01/15 1 75 City of Rolling Hills INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 - 1 - ANNUAL SANITATION (GARBAGE AND REFUSE COLLECTION) REPORT Sanitation Service The City of Rolling Hills proposes to collect funds to cover the expenses for the sanitation services provided to each property owner within the City. The following is a summary of the services and activities associated with the charges:  To protect public health and safety, Contactor shall provide and maintain all labor, equipment, material, supplies, supervision and all other items necessary for the Collection of all Solid Waste, Recyclable Materials, Green Waste, Bulky Items, and Brush generated or accumulated within the City from Residential Premises and City Facilities. The services provided by the Contractor under this Agreement shall be performed in a thorough and professional manner so that all Customers are provided at all times with reliable, courteous and high-quality Solid Waste Management Services.  Contractor shall collect all properly placed Solid Waste, Recyclable Materials and Organic Waste from the designated collection location of every residential premises in the City twice each week.  Each year on two consecutive Saturdays in April or May, and again on a Saturday in September or October, both as determined by the City, Contractor shall collect an unlimited amount of Bulky Items from the designated collection location.  In addition to the semi-annual Bulky Item Collection events, Contractor shall provide Customers with on-call Collection for Bulky Items upon request. Contractor shall collect one (1) Bulky Item per calendar year from each Residential Premises at no charge on an on-call basis.  Contractor will provide additional services as outlined in the Amended and Restated Agreement for Residential Solid Waste Management Services. 76 -2- The frequency, extent, and/or level of the services identified herein may be modified based on available funding and priorities as determined by the City. Sanitation Service Charge Calculation For Fiscal Year 2015-2016, the sanitation charge in the amount of $1,100 per parcel was established. The sanitation charge has remained unchanged for six years. For Fiscal Year 2021-2022, the cost of providing sanitation services increased to $1,332per parcel. The increase from the $1,100 per parcel over the last five fiscal years to $1,332 per parcel is that for each fiscal year the rates are recommended to the City by Republic Services based on their actual costs for service, which include adjustments for the Consumer Price Index (CPI) and landfill costs. The Franchise Agreement requires that Republic Services annually provide evidence of the CPI adjustment to the City Manager for review and approval. In April 2021, the City Council took action to absorb the $232 per parcel difference in cost and to continue collecting only $1,100 per parcel. The sanitation service charge for 2021-2022 is the existing sanitation service charge of the City in the amount of $1,100 per parcel. The sanitation charge is based on the direct cost of providing the service. Proposition 218 Considerations: Proposition 218, which the voters of the State of California passed on November 5, 1996, contains requirements for the imposition of a fee or charge for property related services. Requirements for fees and charges are contained in Section 6 of Article XIII D. Paragraph (b) describes the requirements for new, existing, or increased fees and charges as follows: (1) Revenues shall not exceed the funds required to provide the services. (2) Revenues shall not be used for any other purpose. (3) The amount of the fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel. (4) No fee or charge may be imposed unless the service is actually used by or immediately available to the owner of the property in question. (5) No fee or charge shall be imposed for general governmental services, i.e. police, ambulance, library, where the service is available to the public at large in substantially the same manner as it is to the property owners. This report and recommended charges comply with all five of these requirements: 1. Revenues generated by this charge will not exceed funds required to provide sanitation services and shall not be used for any other purpose, besides what has been described herein. 77 -3- 2. The sanitation charge does not exceed the proportional cost of providing service to the parcels in the City and the charge is for actual use by or immediately available to the owner of the property in question. Boundary Diagram The enclosed diagram shows the exterior boundaries of the territory within the City of Rolling Hills subject to the annual sanitation charges, which has the same boundaries of the City of Rolling Hills itself. Parcel identification, the lines and dimensions of each lot, and parcel and subdivision of land within proposed sanitation services boundary described herein are identified and correspond to the Los Angeles County Assessor’s Parcel Maps for said parcels as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments, or parcel changes therein. Reference is hereby made to the Los Angeles County Assessor’s map for a detailed description of the lines and dimensions of each lot and parcel of land within the City of Rolling Hills subject to the proposed annual sanitation service charge to be levied on behalf of the City. List of Assessor’s Parcel Numbers to be levied with the proposed charge amounts Parcel Number Land Use Description Charge See Attached Residential See Attached 78 Resolution No. 1285 -1- RESOLUTION NO. 1285 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS CONFIRMING THE LEVYING OF AN ANNUAL SANITATION (GARBAGE AND REFUSE COLLECTION) SERVICE CHARGE FOR FISCAL YEAR 2021-2022 PURSUANT TO CHAPTER 8.08 OF TITLE 8 OF THE CITY OF ROLLING HILLS MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Pursuant to the provisions of Chapter 8.08 of Title 8 of the City of Rolling Hills Municipal Code and Article 4 of Chapter 6 of Part 3 of Division 5 of the California Health and Safety Code, commencing with Section 5470, the City Council is authorized to levy the annual sanitation service charge (the "Charge") and to have such Charge collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes of the City. SECTION 2. The City Manager prepared and filed a written report containing a description of each parcel of real property within the City to which the Charge is applicable (the “Identified Parcels”) and the amount of the Charge for each such Identified Parcel for fiscal year 2021-2022 in conformity with Section 8.08.230 of the City of Rolling Hills Municipal Code and approved such Report as filed. SECTION 3. Following notice duly given in accordance with law, the City Council has held a full and fair public hearing regarding the levy and collection of the proposed charge for fiscal year 2021-2022. All interested persons were afforded the opportunity to hear and be heard. The City Council considered all oral statements and all written protests made or filed by any interested person. A majority protest does not exist against the annual levy of the sanitation service charge and all oral and written protests to the levy and collection of the proposed charge for fiscal year 2021-2022 are hereby overruled by the City Council. SECTION 4 Based upon its review of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that (i) each parcel in the City benefits from receiving sanitation service (ii) the net amount to be assessed upon each parcel of real property for fiscal year 2021-2022 in accordance with the Report 79 Resolution No. 1285 -2- is apportioned by a formula and method that fairly distributes the net amount among all assessable parcels in proportion to the estimated benefits received by each parcel, and (iii) no charge is imposed on any parcel that exceeds the reasonable cost of the benefits conferred on that parcel. SECTION 5. Parcels that are owned or used by any county, city, city and county, special district or any other local governmental entity, the State of California or the United States shall be charged unless the City demonstrates by clear and convincing evidence that such parcels receive no benefit from the proposed service. SECTION 6. As set forth in the Report, the annual sanitation service charge is in compliance with the provisions of the City of Rolling Hills Municipal code and Article XIIID of the California Constitution and the City Council has complied with all laws pertaining to the levy of an annual charge pursuant to the City of Rolling Hills Municipal Code and Article XIIID of the California Constitution. SECTION 7. The annual sanitation service charge is levied without regard to property valuation. SECTION 8. The City Council hereby finds and determines that the cost of the service that is financed by the annual sanitation service charge for fiscal year 2021-2022 is approximately $912,699. SECTION 9. The City Council hereby determines and imposes the annual sanitation service charge for fiscal year 2021-2022, at the rates set forth in the Report of $1,100 per parcel, which is in compliance with the provisions of the City of Rolling Hills Municipal code and Article XIIID of the California Constitution. SECTION 10. The adoption of this resolution constitutes the levy of an annual sanitation service charge against parcels of property in the City of Rolling Hills for the fiscal year commencing July 1, 2021 and ending June 30, 2022. SECTION 11. The County Auditor of Los Angeles County shall enter on the County Assessment Roll opposite each parcel of land the amount of the annual sanitation service charge, and such charge, and each installment of the charge, shall be collected in the same manner, and shall be subject to the same penalties and priority of lien as, other charges and taxes fixed and collected by, or on behalf of the City. After collection by the County, the net amount of the charge, after deduction of any compensation due the County, shall be paid to the Finance Director. 80 Resolution No. 1285 -3- SECTION 12. The Finance Director shall deposit all money representing charges collected by the County to the credit of the Rolling Hills Refuse Fund. SECTION 13. The City Clerk is hereby authorized and directed to file the Boundary Diagram and the list of actual Parcel Charges (a listing of the Assessor's Parcel Numbers and the amount to be levied on each parcel) with the County Auditor, together with a certified copy of this Resolution upon its adoption, in addition to any additional information the County Auditor required to collect the charge with the County taxes. SECTION 14. A certified copy of this resolution and a copy of the Report and the actual Parcel Charges (a listing of the Assessor's Parcel Numbers and the amount to be levied on each parcel) shall be filed in the office of the City Clerk and open to public inspection. PASSED, APPROVED and ADOPTED this 12th day of July 2021.   _________________________________ Bea Dieringer Mayor ATTEST: ____________________________________ Janely Sandoval City Clerk 81 Resolution No. 1285 -4- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) The foregoing Resolution No. 1285 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS CONFIRMING THE LEVYING OF AN ANNUAL SANITATION (GARBAGE AND REFUSE COLLECTION) SERVICE CHARGE FOR FISCAL YEAR 2021- 2022 PURSUANT TO CHAPTER 8.08 OF TITLE 8 OF THE CITY OF ROLLING HILLS MUNICIPAL CODE was approved and adopted at a regular meeting of the City Council on July 12, 2021, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________________ Janely Sandoval City Clerk 82 7567-011-020 7569-012-008 7569-012-019 7567-001-010 7567-002-019 7567-002-021 7567-003-050 7567-002-023 7569-015-007 7567-017-035 7567-003-033 7567-004-033 7567-017-018 7567-007-007 7567-009-018 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Saddleback Rd Via El MiroKnoll View DrVia El Miro PlRobinview LnUpper Blackwater Canyon RdR o u s s e a u L n Crest Rd W Palos Verdes Dr EBolan Ln Roan Rd P o n y L n Storm Hill LnBeechgate DrOreLower Blackwater Canyon RdP a s e o D e Pin o Cartesian Cir Roseapple Rd W rangler R d Wideloop RdAcacia Ln Spur Ln Falcon Rock Pl Crestridge RdMus t ang RdAbrazo DrPalomino Ln Palos Verdes Dr N Highpoint RdW Academy DrRingbit Rd W Cherry Hill LnRanchero RdTravis LnM e a d o w l a r k L n Roundup RdShady Vista RdLone Valley Dr Hackamore RdTa n g erin e R d Flying Mane RdAvenida De AzaleaEl Concho LnEastfield Dr Dapplegray LnOceanaire Dr Reata Ln Wagon Ln Hummingbird LnPascal Pl Eucalyptus Ln Chesterfield RdAcacia RdCayuse LnStarline DrP in to L n Crestwind Dr Grandpoint Ln Marion DrPortuguese Bend RdNewridge DrSweetbay Rd Parkhurst Dr Longhill Dr Club View LnTallyhand RdMaverick LnDeerhill DrDobbin LnAvenida De CameliaL a rc h bluff D r Eastvale Rd Elkridge Dr Sagebrush Ln Narcissa Dr Ganado Dr Rockinghorse Rd Pinto RdHitching Post DrPheasant LnValley View Rd Sunnyf i el d LnPacksaddl e Rd EPrivate DrwyDeep Valley DrBuckboard LnFlying Mane LnCoveview DrCan yon View LnCrest Rd Lariat Ln Limetree Ln Hillside Ln Quail Ridge Rd SP acksaddle R d W R u n n in g B ra n d R d Ri ngbit Rd EDel os DrAmber Sky Dr Open Brand Rd Chestnut Ln C hapa rra l LnH e a dla n d D rSunnyridge RdBowie Rd Avenida De RosaSurrey Ln Golden Arrow Dr Elm bridge Dr Portuguese Bend RdBro w ndeer Ln Paseo De CastanaStallio n R dWilliamsburg LnMartingale DrGeor gef f RdMor gan LnCrenshaw BlvdMiddleridge Ln NCaballeros RdPossum Ridge RdWestvale RdRoadrunner Rd Chuckwagon RdQ u ail R id g e R d N J o h n s C a n y o n R d Rainbow Ridge RdStrawberry LnAppaloosa LnPalo Verdes Dr N Poppy TrlCinchring Rd Outrider RdBuckskin LnPinetree LnM id d le rid g e L n S Buggy Whip DrBurma Rd Crenshaw BlvdCity of Rolling Hills Parcel Map Roads Parcel Boundaries City Boundaries Ü 0 0.2 0.4Miles Map created by Christine Lam (CLam2@isd.lacounty.gov)County of Los Angeles eGIS Group 7/24/2020 83 Agenda Item No.: 8.A Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:ROLLING HILLS 5TH CYCLE HOUSING ELEMENT CERTIFICATION BY CALIFORNIA DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. DATE:July 12, 2021 BACKGROUND: On July 7, 2021, the City of Rolling Hills received confirmation from the Department of Housing and Community Development (HCD) Division of Housing Policy Development confirming that the City's adopted revised 5th cycle housing element (2013-2021) is in full compliance with State Housing Element Law. The State's certification of the Rolling Hills 5th cycle housing element is the culmination of more than two years of work with HCD. The revisions to the plan started in February 2019. In February 2019, the Sacramento Bee reported that Encinitas of San Diego County was one of the 47 California cities under scrutiny by the Newsom Administration for not complying with a state law that requires them to plan for the construction of affordable housing. The City of Rolling Hills was listed as one of the non-compliant 47 cities. In the same article, the Sacramento Bee also noted that in Governor Newsom's State Address at that time, the Governor expressed that he did not intend to sue all the cities for their failures to meeting their housing obligations, but he vowed to hold them all accountable. Starting in 2017, 2018, and 2019, many legislations provided the State with more authority and instituted many more requirements for agencies to plan for housing units, one of which included the ability to fine agencies for non-certified housing elements. Evaluating the risks of non-compliance, the City Council directed staff to work with the State on revisions to the 5th cycle housing element for compliance. Staff held countless meetings with HCD in the last two years, worked with State to understand the intent of the mandated provisions, and strived to meet mandates in away that best fit the character of the Rolling Hills community. Throughout the process, the City Council directed staff to hold public meetings, and provide frequent communications with the residents to solicit feedback from the community. DISCUSSION: 84 The City is now fully compliant with State Housing Element Law and will not be subject to "carryover" requirements for its 6th Cycle Housing Element. City staff is currently preparing the 6th Cycle Housing Element, which is due on October 15, 2021. Planning Commission and City Council meetings will take place in the third quarter of 2021. FISCAL IMPACT: The cost to revise the 5th cycle housing element was included in the operational budget for Fiscal Year 2020-2021. RECOMMENDATION: Receive and file. ATTACHMENTS: HCD Certification Letter RollingHills-Adopted070721.pdf 85 STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT 2020 W. El Camino Avenue, Suite 500 Sacramento, CA 95833 (916) 263-2911 / FAX (916) 263-7453 www.hcd.ca.gov July 7, 2021 Elaine Jeng, P. E., City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Elaine Jeng: RE: Rolling Hills’ 5th Cycle (2013-2021) Adopted Housing Element Thank you for submitting the City of Rolling Hills’ (City) housing element which was adopted June 14, 2021 and received for review on June 21, 2021. Pursuant to Government Code section 65585, subdivision (h), the California Department of Housing and Community Development (HCD) is reporting the results of its review. HCD is pleased to find the adopted housing element in full compliance with State Housing Element Law (Article 10.6 of the Gov. Code). The adopted element was found to be substantially the same as the revised draft element that HCD’s April 26, 2021 review determined met statutory requirements. HCD’s finding was based on, among other reasons, implementation of zoning to accommodate the City’s Regional Housing Needs Allocation (RHNA) for lower-income households, implementation of zoning which allows emergency shelters without discretionary action, adoption of a reasonable accommodation process, and adoption of amendments to the City’s Municipal Code relating to Accessory Dwelling Units (ADU) and Junior Accessory Dwelling Units (JADU). Additionally, Programs 8 (Add Definitions of Transitional and Supportive Housing, and Employee Housing to the Municipal Code), 11 (ADU Education, Outreach, and Community Engagement), and 13 (Multi-Family Zoning Monitoring and Consideration of Additional Opportunities) are crucial to meeting the statutory requirements. As mentioned in HCD’s April 26, 2021 correspondence, HCD reminds the City that the City’s 6th cycle housing element update is due on October 15, 2021. As such, the 5th cycle housing element expires on October 15, 2021. HCD’s determination of compliance on the adopted 5th cycle housing element in no way implies compliance is forthcoming for the 6th cycle planning period. The updated 6th cycle housing element will be reviewed on its own contents. New laws and new housing element requirements will apply. These include, but are not limited to, analysis surrounding 86 Elaine Jeng, P. E., City Manager Page 2 the City’s efforts to affirmatively further fair housing pursuant to Government Code section 65583, subdivision (c)(10). Additionally, successful implementation of Programs 8, 11, and 13, as noted above, including the identification and zoning of sites to accommodate market rate (i.e., not limited to affordable) multifamily housing zoning is critical for 6th cycle compliance. For your information, some general plan element updates are triggered by housing element adoption. HCD reminds the City to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at: http://opr.ca.gov/docs/OPR_Appendix_C_final.pdf and http://opr.ca.gov/docs/Final_6.26.15.pdf. Several federal, state, and regional funding programs consider housing element compliance as an eligibility or ranking criteria. For example, the CalTrans Senate Bill (SB) 1 Sustainable Communities grant; the Strategic Growth Council and HCD’s Affordable Housing and Sustainable Communities programs; and HCD’s Permanent Local Housing Allocation consider housing element compliance and/or annual reporting requirements pursuant to Government Code section 65400. With a compliant housing element, the City meets housing element requirements for these and other funding sources. HCD appreciates the hard work and dedication the City’s housing element team provided throughout the course of the housing element review. HCD wishes the City success in implementing its housing element and looks forward to following its progress through the general plan annual progress reports pursuant to Government Code section 65400. If HCD can provide assistance in implementing the housing element, please contact Robin Huntley, of our staff, at Robin.Huntley@hcd.ca.gov. Sincerely, Shannan West Land Use & Planning Unit Chief 87 Agenda Item No.: 8.B Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ALAN PALERMO, PROJECT MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:REVIEW OVERALL PROJECT COST ESTIMATES AT 65% DESIGN PROGRESS FOR TWO LAYOUT OPTIONS FOR THE CITY HALL ADA IMPROVEMENTS PROJECT AND PROVIDE DIRECTION TO STAFF. DATE:July 12, 2021 BACKGROUND: In December 2019, the City released a Request For Proposal for Architectural and Engineering Design Services to prepare ADA Improvement Plans for the Rolling Hills City Hall, excluding building exterior path of travel. At the January 27, 2020 City Council Meeting, City Council considered and approved a Professional Services Agreement with Pacific Architecture and Engineering, Inc. to prepare Improvement Plans (ADA and Space Planning). A kick off meeting with Pacific Architecture and Engineering, Inc. was held February 27, 2020. At the May 26, 2020 City Council Meeting, City Council received a presentation from staff on the options developed to bring the restrooms up to date and comply with ADA and related codes. At the July 13, 2020 City Council Meeting, City Council received a presentation from staff with additional information to the two preferred options including opinions of probable costs of construction. At this July 13, 2021 City Council Meeting, City Council voted to move forward with the more economic Option 2 which kept the restrooms in the same location. Option 1 and Option 2 layouts presented at the July 13, 2020 City Council meeting are attached to this report. Pacific Architecture and Engineering, Inc. has submitted the 65% plans for City review on March 9, 2021. This submittal incorporated the restroom option selected at the July 13, 2020 City Council Meeting. The City has reviewed the 65% plans with comments. Before City review comments are returned to Pacific Architecture and Engineering, Inc. to further develop the plans to 90% design, Councilmember Jeff Piper noted that the City considered the options with the cost estimate capturing the cost to improve the restrooms and not the overall project. Councilmember Pieper recommended that the City Council revisit the restroom options. In response to Councilmember Pieper's suggestion, at the April 12, 2021 meeting, the City Council directed staff to provide a comprehensive project cost 88 estimate for restroom layout Options 1 and 2. DISCUSSION: In July 2020, staff was directed to develop layout Option 2 to design completion. In March 2021, design development of Option 2 reached 65%. In response to the City Council's directive from the April 12, 2021 meeting, Pacific Architecture and Engineering Inc.was authorized to use budget dedicated for design of Option 2 to prepare comprehensive project cost estimates for both restroom options/layouts. To do so, Option 1 needed to be developed to the 65% level to have a project cost estimate that can be compared to the project cost estimate of Option 2. Pacific Architecture and Engineering Inc. estimated that at 65% design completion, the overall project cost for implementing Option 2 is approximately $784,390. At 65% design completion, the overall project cost for implementing Option 1 is approximately $952,810. The cost difference between the two options is approximately $168,420. Pacific Architecture and Engineering Inc. estimated that at 10% design completion, the cost estimate to implement restroom improvements only for Option 2 was $268,660. At 10% design completion, the cost estimate to implement restroom improvements only for Option 1 was $671,420. The cost difference between the two restroom improvement options was $402,760. At the June 28, 2021 City Council Meeting, City Council directed staff to add dimensions for the Option 1 layout for additional discussion and review at the July 12, 2021 City Council Meeting. The updated Option 1 layout with dimensions is attached. FISCAL IMPACT: The cost of implementing the City Hall ADA improvement project is recommended to be budgeted in the Capital Improvement Program for FY 2021-2022. Depending on the City Council's direction after reviewing the additional cost estimates, additional budget may be needed for Pacific Architecture and Engineering Inc. to complete the design development to 100% and prepare construction documents. RECOMMENDATION: Review additional data for the project and provide direction to staff. ATTACHMENTS: rolling hills city hall _option2_202006008d Layout1 (1).pdf 20210519_city hall renovation cost estimate_two options.pdf 20200509_rollinghills_costestimate10.pdf 20210707_option 1_alt Layout1 (1).pdf 89 90 ROLLING HILLS CITY HALL RENOVATIONS 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA TWO OPTIONS COMPARISION May 17, 2021 PREPARED BY FOR PACIFIC ARCHITECTURE & ENGINEERING, INC. Rev 0 91 PACIFIC ARCH & ENG, INC. 0FFICE: 424-3301721 DATE: 05/17/21 NO: 20-06 REV: 1 PROJECT: ROLLING HILLS CITY HALL RENOVATIONS 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA OWNER: CITY OF ROLLING HILLS CLIENT: CITY OF ROLLING HILLS DESIGN TEAM: PACIFIC ARCHITECTURE & ENGINEERING. INC. ARCHITECTURAL: PACIFIC ARCH & ENG 310-405-3878 STRUCTURAL: TBD MECHANICAL: TBD ELECTRICAL: TBD ESTIMATING TEAM: ARCH/STRUCT: RW PLUMBING: RW ELECTRICAL: RW CHECKED BY: JF ESTIMATE LEVEL:TWO OPTIONS COMPARISION ESTIMATE TYPE:OPINION OF COST PLAN DATE:2021-05-06, 14 PAGES SPEC DATE:NONE PROJECT TYPE:ADA & NON-ADA UPGRADES PROJECT SCOPE: ESTIMATE BASIS: THE CITY OF ROLLING HILLS IS MODERNIZING THEIR CITY HALL BUILDING WITH ADA UPGRADES IN THE RESTROOMS FOR OPTIONS 1 & 2 AND ADDITIONAL NON-ADA UPGRADES IN OTHER AREAS OF THE FACILITY IN OPTION 1 ONLY. THIS COST ESTIMATE IS DEFINED AS AN “OPINION OF COST” MEANING THAT THE COSTS REFLECTED IN THE ESTIMATE ARE THE CONSIDERED OPINION OF THE ESTIMATOR BASED ON THE CURRENT COSTS OF MATERIAL AND LABOR, UPON INFORMATION AVAILABLE IN PUBLISHED REFERENCE SOURCES, HISTORICAL COST DATA, CLIENT OR VENDOR PROVIDED COST DATA AND THE PERSONAL EXPERIENCE OF THE ESTIMATOR. THE FINAL COST OF THE PROJECT MAY VARY FROM THE ESTIMATOR’S “OPINION OF COST” BASED ON FACTORS BEYOND THE CONTROL OF THE ESTIMATOR SUCH AS, BUT NOT LIMITED TO, THE NUMBER OF GENERAL CONTRACTORS AND/OR SUBCONTRACTORS PARTICIPATING IN THE BID PROCESS; SUDDEN CHANGES IN NATIONAL AND LOCAL MARKET CONDITIONS; THE NATIONAL AND LOCAL ECONOMY; AND DECISIONS MADE BY THE CLIENT. Page 1 of 3 92 PACIFIC ARCH & ENG, INC. 0FFICE: 424-3301721 DATE: 05/17/21 NO: 20-06 REV: 1 COMPETITIVE BIDDING: ESCALATION: WAGE RATES: WORK SCOPE CHANGES: PHASES:NONE PRORATES: AREA SF: GSF GENERAL CONDITIONS:25.0%ADA AREAS 0 DESIGN CONTINGENCY:25.0%NON-ADA AREAS 0 ESCALATION:6.0% INSURANCE & BONDS:1.2% OVERHEAD & PROFIT:25.0%TOTAL BUILDING AREA 0 ESCALATION: ESCALATION (9 MONTHS TO MPC AT 3.5% P/A) ESCALATION PER YEAR:6.0% ESTIMATE DATE:05/17/21 START DATE:01/15/22 CONST. LEN: 6.0 MONTHS FINISH DATE:07/15/22 MID-POINT: 12.0 MONTHS THE PRICES IN THIS ESTIMATE ARE BASED ON COMPETITIVE BIDDING. COMPETITIVE BIDDING IS RECEIVING RESPONSIVE BIDS FROM AT LEASTFIVEORMOREGENERALCONTRACTORSANDTHREEORMORERESPONSIVEBIDSFROMMAJORSUBCONTRACTORSOR TRADES. MAJOR SUBCONTRACTORS ARE CONCRETE, MASONRY, STRUCTURAL STEEL, FRAMING, ROOFING, MECHANICAL, PLUMBING AND ELECTRICAL SUBCONTRACTORS AND ANY OTHER MAJOR COMPONENTS OF THE PROJECT. WITHOUT COMPETITIVE BIDDING, CONTRACTOR BIDS CAN AND HAVE RANGED FROM 25% TO 100% AND MORE OVER THE PRICES IN THIS ESTIMATE, DEPENDING ON THE SIZE OF THE JOB. WITH COMPETITIVE BIDDING, CONTRACTOR BIDS CAN RANGE AS LOW AS 25% BELOW THE PRICES IN THIS ESTIMATE BASED ON CURRENT MARKET CONDITIONS. ESCALATION IS BASED ON 3.5% PER YEAR AND CARRIED FROM THE ESTIMATE DATE TO THE MID-POINT OF CONSTRUCTION. ONE MAJOR FACTOR IN ESCALATION IS INFLATION AND WE MAY BE IN A PERIOD WITH THE POTENTIAL FOR EXTREME INFLATIONARY PRESSURES. THERE ARE TOO MANY VARIABLES TO DETERMINE HOW ESCALATION WILL IMPACT ANY SPECIFIC PROJECT. THERE MAY ONLY BE NEGLIGIBLE IMPACT OR IT MAY BE GREATER THAN PREDICTED. THIS OPINION OF COST IS BASED ON MARKET WAGE-RATES & CONDITIONS AND CURRENTLY APPLICABLE PREVAILING WAGES IN LOS ANGELES COUNTY. THE USER IS CAUTIONED THAT SIGNIFICANT CHANGES IN THE SCOPE OF THE PROJECT, OR ALTERATIONS TO THE PROJECT DOCUMENTS AFTER COMPLETION OF THIS OPINION OF COST ESTIMATE CAN CAUSE MAJOR COST CHANGES. IN THIS CIRCUMSTANCE, TEAM SHOULD BE NOTIFIED AND AN APPROPRIATE ADJUSTMENT MADE TO THIS OPINION OF COST ESTIMATE. Page 2 of 3 93 PACIFIC ARCH & ENG, INC. 0FFICE: 424-3301721 DATE: 05/17/21 NO: 20-06 REV: 1 SUPPLIER PROVIDED QUOTES & OTHER CONTACTS: NONE GENERAL EXCLUSIONS (UNLESS OTHERWISE NOTED): 1. ARCHITECTURAL FEES, ENGINEERING FEES & OTHER SOFT COSTS. 2. THE COST OF LAND & EASEMENT ACQUISITION. 3. ASSESSMENTS, TAXES, FINANCE, LEGAL & DEVELOPMENT CHARGES. 4. COMPRESSION OF SCHEDULE & PREMIUM OR SHIFT WORK. 5. RESTRICTIONS ON THE CONTRACTOR'S WORKING HOURS. 6. BUILDER'S RISK, PROJECT WRAP-UP & OTHER OWNER PROVIDED INSURANCE PROGRAMS. 7. SUSTAINABLE DESIGN & LEED REQUIREMENTS. 8. HAZARDOUS MATERIAL HANDLING, DISPOSAL & ABATEMENT. 9. ENVIRONMENTAL IMPACT MITIGATION. 10. OWNER SUPPLIED & INSTALLED FURNITURE, FIXTURES & EQUIPMENT. 11. LOOSE FURNITURE & EQUIPMENT EXCEPT AS SPECIFICALLY IDENTIFIED. Page 3 of 3 94 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:PROJECT SUMMARY ESTIMATE DATE: 05/17/21 REV: 0 TWO OPTIONS COMPARISION TAB DESCRIPTION ADJ SF UNIT COST TOTAL PROJECT SUMMARY OPT 1 - OFFICES, PUBLIC AREAS & RESTROOMS 3,100 SF $307.36 952,810$ OPT 2 - OFFICES, PUBLIC AREAS & RESTROOMS 2,590 SF $302.85 784,390$ DELTA 168,420$ SPECULATIVE BID RANGE FORECAST BASED ON CURRENT MARKET CONDITIONS AND GENERAL CONTRACTOR BIDDER PARTICIPATION LEVELS % OPTION 1 OPTION 2 1 - 2 GC BIDDERS 100% 1,905,620$ 1,568,780$ 2 - 3 GC BIDDERS 75% 1,667,420$ 1,372,690$ 3 - 4 GC BIDDERS 50% 1,429,220$ 1,176,590$ 4 - 5 GC BIDDERS 25% 1,191,020$ 980,490$ 5 - 6 GC BIDDERS 0% 952,810$ 784,390$ 6 - 7 GC BIDDERS -5% 905,170$ 745,180$ 7 - 8 GC BIDDERS -10% 857,530$ 705,960$ 8 - 9 GC BIDDERS -15% 809,890$ 666,740$ 10 + GC BIDDERS -20% 762,250$ 627,520$ NOTE: THE BASIC CONCEPT IS THAT HISTORICALLY WITH FEWER GC BIDDERS PRICES WILL GENERALLY RISE AND WITH MORE GC BIDDERS PRICES WILL GENERALLY FALL. 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf (F-86) Page 1 of 1 95 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 3,100 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL OPTION 1 1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE 2.10 SITEWORK 5.1% 8.55 26,500 2.20 DEMOLITION 5.7% 9.57 29,670 3.10 CONCRETE 4.8% 8.04 24,910 6.10 CARPENTRY 11.3% 18.98 58,850 8.10 DOORS & WINDOWS 12.7% 21.37 66,250 9.10 FINISHES 16.4% 27.55 85,420 9.50 TILE 4.6% 7.72 23,930 10.10 SPECIALTIES 1.6% 2.72 8,430 15.10 PLUMBING 7.1% 11.94 37,000 15.20 FIRE PROTECTION 0.9% 1.50 4,650 15.30 HVAC 11.9% 20.00 62,000 16.10 ELECTRICAL 17.9% 30.00 93,000 TOTAL DIRECT COST $167.94 520,610$ PRORATES GENERAL CONDITIONS 20.0% 104,130 DESIGN CONTINGENCY 25.0% 130,160 ESCALATION 6.0% 31,240 SUBTOTAL $253.59 786,140$ CONTRACTOR BURDENS BONDS 1.2% 9,440 OVERHEAD & PROFIT 20.0% 157,230 OPTION 1 - TOTAL PROJECT COSTS $307.36 952,810$ 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 1 of 6 96 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 3,100 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 1.10 GENERAL CONDITIONS See Prorates Above. 0.00 - - SUBTOTAL 1.10 $0.00 SF NONE 2.10 SITEWORK Reroute (e) Sewer Line, 4" 165 LF 100.00 16,500 Restore Landscaping & Hardscape (Allowance) 1 LS 10,000.00 10,000 - SUBTOTAL 2.10 $8.55 SF 26,500 2.20 DEMOLITION Mass Demolition Areas (Per SF Allowance) 250 SF 10.00 2,500 Power & Data Trench, 18"w 41 LF 50.00 2,050 Demo for New Restroom Concrete 224 SF 10.00 2,240 Demo Flooring Only (Per SF Allowance) 2,976 SF 5.00 14,880 Haul & Disposal Fees (Allowance) 1 LS 5,500.00 5,500 Sawcutting (Allowance) 1 LS 2,500.00 2,500 - SUBTOTAL 2.20 $9.57 SF 29,670 3.10 CONCRETE New Restroom Sloping Concrete & Substrate 224 SF 35.00 7,840 Float & Level Previous Restroom Floor 70 SF 10.00 700 Concrete Curb, 6" 96 LF 65.00 6,240 Power & Data Trench, 18"w 41 LF 125.00 5,130 Misc. Concrete Work (Allowance) 1 LS 5,000.00 5,000 - SUBTOTAL 3.10 $8.04 SF 24,910 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 2 of 6 97 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 3,100 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 6.10 CARPENTRY Rough Carpentry Wood Framed Walls, 2x4 x 134 lf 1,340 SF 20.00 26,800 Wood Framed Furr Walls, 2x4 x 54 lf 540 SF 20.00 10,800 Reframe (e) Door Openings 14 EA 500.00 7,000 Finish Carpentry Lobby Reception Desk 10 LF 650.00 6,500 Misc. Finish Carpentry (Per SF Allowance) 3,100 SF 2.50 7,750 - SUBTOTAL 6.10 $18.98 SF 58,850 8.10 DOORS & WINDOWS Doors, Frames & Std Hardware New Interior Doors, SC Wood, 3'x7' 9 EA 3,250.00 29,250 New Exterior Doors, SC Wood, 3'x7' 4 EA 3,250.00 13,000 New Exterior Doors, SC Wood, 6'x7' 1 PR 6,000.00 6,000 Includes Frames & Standard Hardware Additional Hardware Panic Hardware 5 EA 1,500.00 7,500 Self Closers 14 EA 750.00 10,500 - SUBTOTAL 8.10 $21.37 SF 66,250 9.10 FINISHES Wall Finishes Stucco, Exterior, 3 Coats 1 LS 5,000.00 5,000 Gypboard, Walls, Type X, 5/8" 3,220 SF 5.00 16,100 Insulation/Sound Batts 1,880 SF 2.50 4,700 Misc. Patch & Repair (Per SF Allowance) 3,100 SF 2.50 7,750 Walls include gypboard, sound batts & paint. Flooring Carpet Tiles 2,536 SF 10.00 25,360 Vinyl Base, 4" 670 LF 7.50 5,030 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 3 of 6 98 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 3,100 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL Ceilings Acoustic Ceiling Tile, 2x4 1,060 SF 7.50 7,950 Gypboard, Ceilings, Type X, 5/8" 230 SF 5.00 1,150 Painting Painting, Walls, 3 Coats 3,220 SF 2.50 8,050 Painting, Ceilings, 3 Coats 230 SF 2.50 580 Paint/Stain Doors 15 EA 150.00 2,250 Misc. Additional Painting (Allowance) 1 LS 1,500.00 1,500 - SUBTOTAL 9.10 $27.55 SF 85,420 9.50 TILE Restrooms Ceramic Tile, Floor 224 SF 25.00 5,600 Ceramic Tile, Wainscot, 4' 336 SF 30.00 10,080 Lobby Ceramic Tile, Floor 216 SF 25.00 5,400 Ceramic Tile, Base 95 LF 30.00 2,850 - SUBTOTAL 9.50 $7.72 SF 23,930 10.10 SPECIALTIES Toilet Partitions & Accessories Toilet Partition, ADA 1 EA 1,500.00 1,500 Toilet Partition, Door & Panel 1 EA 500.00 500 Coat Hooks 3 EA 75.00 230 Grab Bar Sets 2 EA 350.00 700 Mirrors 3 EA 120.00 360 Paper Towel Dispenser & Waste Combo 2 EA 750.00 1,500 Seat Cover Dispensers 3 EA 75.00 230 Soap Dispensers 3 EA 75.00 230 Toilet Paper Dispensers 3 EA 75.00 230 General Building Specialties Corner Guards 8 EA 75.00 600 Markerboards, 6'x4' 1 EA 600.00 600 TV Wall Mounting Bracket 1 EA 750.00 750 Misc. General Building Specialties (Allowance) 1 LS 1,000.00 1,000 - 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 4 of 6 99 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 3,100 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL SUBTOTAL 10.10 $2.72 SF 8,430 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 5 of 6 100 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 3,100 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 15.10 PLUMBING Toilets 3 EA 2,500.00 7,500 Urinals 1 EA 1,500.00 1,500 Lavatories 3 EA 1,000.00 3,000 Plumbing Rough-Ins 7 EA 3,500.00 24,500 Sterilization & Testing 1 LS 1,000.00 500 - SUBTOTAL 15.10 $11.94 SF 37,000 15.20 FIRE PROTECTION Adjust Sprinkler Heads (Per SF Allowance) 3,100 SF 1.50 4,650 - SUBTOTAL 15.20 $1.50 SF 4,650 15.30 HVAC Reconfigure Existing HVAC (Per SF Allowance) 3,100 SF 20.00 62,000 - SUBTOTAL 15.30 $20.00 SF 62,000 16.10 ELECTRICAL Reconfigure Existing Electrical (Per SF Allowance) 3,100 SF 30.00 93,000 - SUBTOTAL 16.10 $30.00 SF 93,000 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 6 of 6 101 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 2,590 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL OPTION 2 1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE 2.10 SITEWORK 0.0% - NONE 2.20 DEMOLITION 6.1% 9.33 24,170 3.10 CONCRETE 5.1% 7.83 20,290 6.10 CARPENTRY 12.4% 19.15 49,600 8.10 DOORS & WINDOWS 11.7% 18.07 46,800 9.10 FINISHES 16.5% 25.31 65,560 9.50 TILE 4.2% 6.51 16,870 10.10 SPECIALTIES 1.2% 1.83 4,730 15.10 PLUMBING 9.3% 14.29 37,000 15.20 FIRE PROTECTION 1.0% 1.50 3,890 15.30 HVAC 13.0% 20.00 51,800 16.10 ELECTRICAL 19.5% 30.00 77,700 TOTAL DIRECT COST $153.83 398,410$ PRORATES GENERAL CONDITIONS 25.0% 99,610 DESIGN CONTINGENCY 25.0% 99,610 ESCALATION 6.0% 23,910 SUBTOTAL $239.98 621,540$ CONTRACTOR BURDENS BONDS 1.2% 7,460 OVERHEAD & PROFIT 25.0% 155,390 OPTION 2 - TOTAL PROJECT COSTS $302.85 784,390$ 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 1 of 5 102 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 2,590 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 1.10 GENERAL CONDITIONS See Prorates Above. 0.00 - - SUBTOTAL 1.10 $0.00 SF NONE 2.10 SITEWORK None - - SUBTOTAL 2.10 $0.00 SF NONE 2.20 DEMOLITION Mass Demolition Areas (Per SF Allowance) 250 SF 10.00 2,500 Power & Data Trench, 18"w 41 LF 50.00 2,050 Demo for New Restroom Concrete 260 SF 10.00 2,600 Demo Flooring Only (Per SF Allowance) 2,264 SF 5.00 11,320 Haul & Disposal Fees (Allowance) 1 LS 4,700.00 4,700 Sawcutting (Allowance) 1 LS 1,000.00 1,000 - SUBTOTAL 2.20 $9.33 SF 24,170 3.10 CONCRETE New Restroom Sloping Concrete & Substrate 186 SF 35.00 6,510 Concrete Curb, 6" 110 LF 65.00 7,150 Power & Data Trench, 18"w 41 LF 125.00 5,130 Misc. Concrete Work (Allowance) 1 LS 1,500.00 1,500 - SUBTOTAL 3.10 $7.83 SF 20,290 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 2 of 5 103 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 2,590 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 6.10 CARPENTRY Rough Carpentry Wood Framed Walls, 2x4 x 80 lf 800 SF 20.00 16,000 Wood Framed Furr Walls, 2x4 x 38 lf 380 SF 20.00 7,600 Finish Carpentry Lobby Reception Desk 9 LF 650.00 5,850 Coffee Break, Base Cab 9 LF 450.00 4,050 Coffee Break, Wall Cab 9 LF 350.00 3,150 Misc. Finish Carpentry (Per SF Allowance) 2,590 SF 5.00 12,950 - SUBTOTAL 6.10 $19.15 SF 49,600 8.10 DOORS & WINDOWS New Interior Doors, SC Wood, 3'x7' 13 EA 3,600.00 46,800 Includes Frames & Standard Hardware - SUBTOTAL 8.10 $18.07 SF 46,800 9.10 FINISHES Wall Finishes Stucco, Exterior, 3 Coats 1 LS 5,000.00 5,000 Gypboard, Type X, 5/8" 1,980 SF 5.00 9,900 Insulation/Sound Batts 1,180 SF 2.50 2,950 Misc. Patch & Repair (Per SF Allowance) 2,590 SF 2.50 6,480 Walls include gypboard, sound batts & paint. Flooring Carpet Tiles 2,264 SF 10.00 22,640 Vinyl Base, 4" 530 LF 7.50 3,980 Ceilings Suspended/Framed' Gypboard Ceiling 242 SF 20.00 4,840 Gypboard, Ceilings, Type X, 5/8" 242 SF 2.50 610 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 3 of 5 104 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 2,590 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL Painting Painting, Walls, 3 Coats 1,980 SF 2.50 4,950 Painting, Ceilings, 3 Coats 242 SF 2.50 610 Paint/Stain Doors 13 EA 200.00 2,600 Misc. Additional Painting (Allowance) 1 LS 1,000.00 1,000 - SUBTOTAL 9.10 $25.31 SF 65,560 9.50 TILE Restrooms Ceramic Tile, Floor 190 SF 25.00 4,750 Ceramic Tile, Wainscot, 4' 404 SF 30.00 12,120 - SUBTOTAL 9.50 $6.51 SF 16,870 10.10 SPECIALTIES Toilet Accessories Coat Hooks 3 EA 75.00 230 Grab Bar Sets 2 EA 350.00 700 Mirrors 3 EA 120.00 360 Paper Towel Dispenser & Waste Combo 3 EA 750.00 2,250 Seat Cover Dispensers 3 EA 75.00 230 Soap Dispensers 3 EA 75.00 230 Toilet Paper Dispensers 3 EA 75.00 230 General Building Specialties Misc. General Building Specialties (Allowance) 1 LS 500.00 500 - SUBTOTAL 10.10 $1.83 SF 4,730 15.10 PLUMBING Toilets 3 EA 2,500.00 7,500 Urinals 1 EA 1,500.00 1,500 Lavatories 3 EA 1,000.00 3,000 Plumbing Rough-Ins 7 EA 3,500.00 24,500 Sterilization & Testing 1 LS 500.00 500 - SUBTOTAL 15.10 $14.29 SF 37,000 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 4 of 5 105 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - OFFICES, PUBLIC AREAS & RESTROOMS ESTIMATE DATE: 05/17/21 ADJUSTED GSF: 2,590 REV 0 TWO OPTIONS COMPARISION ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 15.20 FIRE PROTECTION Adjust Sprinkler Heads (Per SF Allowance) 2,590 SF 1.50 3,890 - SUBTOTAL 15.20 $1.50 SF 3,890 15.30 HVAC Reconfigure Existing HVAC (Per SF Allowance) 2,590 SF 20.00 51,800 - SUBTOTAL 15.30 $20.00 SF 51,800 16.10 ELECTRICAL Reconfigure Existing Electrical (Per SF Allowance) 2,590 SF 30.00 77,700 - SUBTOTAL 16.10 $30.00 SF 77,700 5/19/2021 Rolling Hills City Hall Renovations 20% SD Estimate Rev 0 Options 1&2_jf Page 5 of 5 106 ROLLING HILLS CITY HALL RENOVATIONS 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA 10% SCHEMATIC DESIGN COST ESTIMATE May 9, 2020 20-06 PREPARED BY PACIFIC ARCHITECTURE & ENGINEERING, INC. HERMOSA BEACH, CA Rev 0 RHWCC JOB NUMBER: 107 PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20 2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06 HERMOSA BEACH, CA 90254 REV: 0 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA OWNER:CITY OF ROLLING HILLS CLIENT:CITY OF ROLLING HILLS DESIGN TEAM:PACIFIC ARCHITECTURE & ENGINEERING. INC. ARCHITECTURAL: PACIFIC ARCH & ENG STRUCTURAL:TBD MECHANICAL:TBD ELECTRICAL:TBD ESTIMATING TEAM: ARCH/STRUCT: RW PLUMBING:RW ELECTRICAL:RW CHECKED BY:JFH ESTIMATE LEVEL:10% SCHEMATIC DESIGN COST ESTIMATE ESTIMATE TYPE:OPINION OF COST PLAN DATE:2020-05-06, 3 PAGES SPEC DATE:NONE PROJECT TYPE:ADA & NON-ADA UPGRADES PROJECT SCOPE: ESTIMATE BASIS: THE CITY OF ROLLING HILLS IS MODERNIZING THEIR CITY HALL BUILDING WITH ADA UPGRADES THIS COST ESTIMATE IS DEFINED AS AN “OPINION OF COST” MEANING THAT THE COSTS REFLECTED IN THE ESTIMATE ARE THE CONSIDERED OPINION OF THE ESTIMATOR BASED ON THE CURRENT COSTS OF MATERIAL AND LABOR, UPON INFORMATION AVAILABLE IN PUBLISHED REFERENCE SOURCES, HISTORICAL COST DATA, CLIENT OR VENDOR PROVIDED COST DATA AND THE PERSONAL EXPERIENCE OF THE ESTIMATOR. THE FINAL COST OF THE PROJECT MAY VARY FROM THE ESTIMATOR’S “OPINION OF COST” BASED ON FACTORS BEYOND THE CONTROL OF THE ESTIMATOR SUCH AS, BUT NOT LIMITED TO, THE NUMBER OF GENERAL CONTRACTORS AND/OR SUBCONTRACTORS PARTICIPATING IN THE BID PROCESS; SUDDEN CHANGES IN NATIONAL AND LOCAL MARKET CONDITIONS; THE NATIONAL AND LOCAL ECONOMY; AND DECISIONS MADE BY THE CLIENT. Page 1 of 3 108 PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20 2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06 HERMOSA BEACH, CA 90254 REV: 0 COMPETITIVE BIDDING: ESCALATION: WAGE RATES: WORK SCOPE CHANGES: PHASES:NONE PRORATES: AREA SF: GSF GENERAL CONDITIONS:25.0%ADA AREAS 0 DESIGN CONTINGENCY:35.0%NON-ADA AREAS 0 ESCALATION:2.1% INSURANCE & BONDS:1.2% OVERHEAD & PROFIT:25.0%TOTAL BUILDING AREA 0 ESCALATION: ESCALATION (9 MONTHS TO MPC AT 3.5% P/A) ESCALATION PER YEAR:3.5% ESTIMATE DATE:05/09/20 START DATE:09/01/20 CONST. LEN: 6.0 MONTHS FINISH DATE:03/01/21 MID-POINT: 7.0 MONTHS THE PRICES IN THIS ESTIMATE ARE BASED ON COMPETITIVE BIDDING. COMPETITIVE BIDDING IS RECEIVING RESPONSIVE BIDS FROM AT LEASTFIVEORMOREGENERALCONTRACTORSANDTHREEORMORERESPONSIVEBIDSFROMMAJORSUBCONTRACTORSOR TRADES. MAJOR SUBCONTRACTORS ARE CONCRETE, MASONRY, STRUCTURAL STEEL, FRAMING, ROOFING, MECHANICAL, PLUMBING AND ELECTRICAL SUBCONTRACTORS AND ANY OTHER MAJOR COMPONENTS OF THE PROJECT. WITHOUT COMPETITIVE BIDDING, CONTRACTOR BIDS CAN AND HAVE RANGED FROM 25% TO 100% AND MORE OVER THE PRICES IN THIS ESTIMATE, DEPENDING ON THE SIZE OF THE JOB. WITH COMPETITIVE BIDDING, CONTRACTOR BIDS CAN RANGE AS LOW AS 25% BELOW THE PRICES IN THIS ESTIMATE BASED ON CURRENT MARKET CONDITIONS. ESCALATION IS BASED ON 3.5% PER YEAR AND CARRIED FROM THE ESTIMATE DATE TO THE MID-POINT OF CONSTRUCTION. ONE MAJOR FACTOR IN ESCALATION IS INFLATION AND WE MAY BE IN A PERIOD WITH THE POTENTIAL FOR EXTREME INFLATIONARY PRESSURES. THERE ARE TOO MANY VARIABLES TO DETERMINE HOW ESCALATION WILL IMPACT ANY SPECIFIC PROJECT. THERE MAY ONLY BE NEGLIGIBLE IMPACT OR IT MAY BE GREATER THAN PREDICTED. THIS OPINION OF COST IS BASED ON MARKET WAGE-RATES & CONDITIONS AND CURRENTLY APPLICABLE PREVAILING WAGES IN LOS ANGELES COUNTY. THE USER IS CAUTIONED THAT SIGNIFICANT CHANGES IN THE SCOPE OF THE PROJECT, OR ALTERATIONS TO THE PROJECT DOCUMENTS AFTER COMPLETION OF THIS OPINION OF COST ESTIMATE CAN CAUSE MAJOR COST CHANGES. IN THIS CIRCUMSTANCE, RHWCC SHOULD BE NOTIFIED AND AN APPROPRIATE ADJUSTMENT MADE TO THIS OPINION OF COST ESTIMATE. Page 2 of 3 109 PACIFIC ARCH & ENG, INC.0FFICE: 310-698-8711 DATE: 05/09/20 2447 PACIFIC COAST HIGHWAY, SUITE 218 RHW NO: 20-06 HERMOSA BEACH, CA 90254 REV: 0 SUPPLIER PROVIDED QUOTES & OTHER CONTACTS: NONE GENERAL EXCLUSIONS (UNLESS OTHERWISE NOTED): 1.ARCHITECTURAL FEES, ENGINEERING FEES & OTHER SOFT COSTS. 2.THE COST OF LAND & EASEMENT ACQUISITION. 3.ASSESSMENTS, TAXES, FINANCE, LEGAL & DEVELOPMENT CHARGES. 4.COMPRESSION OF SCHEDULE & PREMIUM OR SHIFT WORK. 5.RESTRICTIONS ON THE CONTRACTOR'S WORKING HOURS. 6.BUILDER'S RISK, PROJECT WRAP-UP & OTHER OWNER PROVIDED INSURANCE PROGRAMS. 7.SUSTAINABLE DESIGN & LEED REQUIREMENTS. 8.H AZARDOUS MATERIAL HANDLING, DISPOSAL & ABATEMENT. 9.ENVIRONMENTAL IMPACT MITIGATION. 10.OWNER SUPPLIED & INSTALLED FURNITURE, FIXTURES & EQUIPMENT. 11.LOOSE FURNITURE & EQUIPMENT EXCEPT AS SPECIFICALLY IDENTIFIED. Page 3 of 3 110 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:PROJECT SUMMARY ESTIMATE DATE: 05/09/20 REV: 0 10% SCHEMATIC DESIGN COST ESTIMATE TAB DESCRIPTION ADJ SF UNIT COST TOTAL PROJECT SUMMARY OPTION 1 - RESTROOMS & RECONFIGURATION 1,390 SF $483.04 671,420$ OPTION 2 - RESTROOMS 260 SF $1,033.31 268,660$ SPECULATIVE BID RANGE FORECAST BASED ON CURRENT MARKET CONDITIONS AND GENERAL CONTRACTOR BIDDER PARTICIPATION LEVELS %OPTION 1 OPTION 2 1 - 2 GC BIDDERS 100%1,342,840$ 537,320$ 2 - 3 GC BIDDERS 75%1,174,990$ 470,160$ 3 - 4 GC BIDDERS 50%1,007,130$ 402,990$ 4 - 5 GC BIDDERS 25%839,280$ 335,830$ 5 - 6 GC BIDDERS 0%671,420$ 268,660$ 6 - 7 GC BIDDERS -5%637,850$ 255,230$ 7 - 8 GC BIDDERS -10%604,280$ 241,800$ 8 - 9 GC BIDDERS -15%570,710$ 228,370$ 10 + GC BIDDERS -20%537,140$ 214,930$ NOTE: THE BASIC CONCEPT IS THAT HISTORICALLY WITH FEWER GC BIDDERS PRICES WILL GENERALLY RISE AND WITH MORE GC BIDDERS PRICES WILL GENERALLY FALL. 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 (F-86)Page 1 of 1 111 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 1,390 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL OPTION 1 1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE 2.10 SITEWORK 7.1% 17.99 25,000 2.20 DEMOLITION 8.2% 20.86 28,990 3.10 CONCRETE 5.5% 13.95 19,390 6.10 CARPENTRY 7.5% 19.05 26,480 8.10 DOORS & WINDOWS 10.9% 27.68 38,480 9.10 FINISHES 18.8% 47.68 66,280 9.50 TILE 4.4% 11.28 15,680 10.10 SPECIALTIES 2.4% 6.06 8,430 15.10 PLUMBING 10.5% 26.62 37,000 15.20 FIRE PROTECTION 1.0% 2.50 3,480 15.30 HVAC 9.9% 25.00 34,750 16.10 ELECTRICAL 13.8% 35.00 48,650 TOTAL DIRECT COST $253.68 352,610$ PRORATES GENERAL CONDITIONS 20.0%70,530 DESIGN CONTINGENCY 35.0%123,420 ESCALATION 2.1%7,410 SUBTOTAL $398.54 553,970$ CONTRACTOR BURDENS BONDS 1.2%6,650 OVERHEAD & PROFIT 20.0%110,800 OPTION 1 - TOTAL PROJECT COSTS $483.04 671,420$ 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 1 of 5 112 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 1,390 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL 1.10 GENERAL CONDITIONS See Prorates Above. 0.00 - - SUBTOTAL 1.10 $0.00 SF NONE 2.10 SITEWORK Sewer Line, 4"150 LF 100.00 15,000 Restore Landscaping & Hardscape (Allowance)1 LS 10,000.00 10,000 - SUBTOTAL 2.10 $17.99 SF 25,000 2.20 DEMOLITION Mass Demolition Areas (Per SF Allowance)1,200 SF 15.00 18,000 Demo for New Restroom Concrete 224 SF 10.00 2,240 Demo Flooring Only (Per SF Allowance)190 SF 5.00 950 Haul & Disposal Fees (Allowance)1 LS 5,300.00 5,300 Sawcutting (Allowance)1 LS 2,500.00 2,500 - SUBTOTAL 2.20 $20.86 SF 28,990 3.10 CONCRETE New Restroom Sloping Concrete & Substrate 224 SF 35.00 7,840 Float & Level Previous Restroom Floor 70 SF 10.00 700 Concrete Curb, 6"90 LF 65.00 5,850 Misc. Concrete Work (Allowance)1 LS 5,000.00 5,000 - SUBTOTAL 3.10 $13.95 SF 19,390 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 2 of 5 113 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 1,390 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL 6.10 CARPENTRY Rough Carpentry Wood Framed Walls, 2x4 1,250 SF 10.00 12,500 Wood Framed Walls, 2x8 200 SF 12.50 2,500 Reframe (e) Door Openings 6 EA 500.00 3,000 Finish Carpentry Lobby Reception Desk, 10 lf 1 EA 5,000.00 5,000 Misc. Finish Carpentry (Per SF Allowance)1,390 SF 2.50 3,480 - SUBTOTAL 6.10 $19.05 SF 26,480 8.10 DOORS & WINDOWS New Interior Doors, SC Wood, 3'x7'13 EA 2,960.00 38,480 Includes Frames & Standard Hardware - - SUBTOTAL 8.10 $27.68 SF 38,480 9.10 FINISHES Wall Finishes New Walls, 2x4 x 125 lf 1,250 SF 20.00 25,000 New Walls, 2x8 x 20 lf 200 SF 25.00 5,000 Misc. Patch & Repair (Per SF Allowance)1,390 SF 2.50 3,480 Walls include gypboard, sound batts & paint. Flooring Resilient Flooring 570 SF 10.00 5,700 Carpet Tiles 110 SF 10.00 1,100 Lobby Brick (Remove & Replace)380 SF 20.00 7,600 Vinyl Base, 4"410 LF 7.50 3,080 Ceilings Acoustic Ceiling Tile, 2x4 1,060 SF 7.50 7,950 Suspended Gypboard Ceiling 224 SF 15.00 3,360 Paint Gypboard Ceiling 224 SF 2.50 560 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 3 of 5 114 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 1,390 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL Additional Painting Paint/Stain Doors 13 EA 150.00 1,950 Misc. Additional Painting (Allowance)1 LS 1,500.00 1,500 - SUBTOTAL 9.10 $47.68 SF 66,280 9.50 TILE Ceramic Tile, Floor 224 SF 25.00 5,600 Ceramic Tile, Wainscot, 4'336 SF 30.00 10,080 - SUBTOTAL 9.50 $11.28 SF 15,680 10.10 SPECIALTIES Toilet Partitions & Accessories Toilet Partition, ADA 1 EA 1,500.00 1,500 Toilet Partition, Door & Panel 1 EA 500.00 500 Coat Hooks 3 EA 75.00 230 Grab Bar Sets 2 EA 350.00 700 Mirrors 3 EA 120.00 360 Paper Towel Dispenser & Waste Combo 2 EA 750.00 1,500 Seat Cover Dispensers 3 EA 75.00 230 Soap Dispensers 3 EA 75.00 230 Toilet Paper Dispensers 3 EA 75.00 230 General Building Specialties Corner Guards 8 EA 75.00 600 Markerboards, 6'x4'1 EA 600.00 600 TV Wall Mounting Bracket 1 EA 750.00 750 Misc. General Building Specialties (Allowance)1 LS 1,000.00 1,000 - SUBTOTAL 10.10 $6.06 SF 8,430 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 4 of 5 115 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 1 - RESTROOMS & MISC. AREAS ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 1,390 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 15.10 PLUMBING Toilets 3 EA 2,500.00 7,500 Urinals 1 EA 1,500.00 1,500 Lavatories 3 EA 1,000.00 3,000 Plumbing Rough-Ins 7 EA 3,500.00 24,500 Sterilization & Testing 1 LS 1,000.00 500 - SUBTOTAL 15.10 $26.62 SF 37,000 15.20 FIRE PROTECTION Adjust Sprinkler Heads (Per SF Allowance) 1,390 SF 2.50 3,480 - SUBTOTAL 15.20 $2.50 SF 3,480 15.30 HVAC Reconfigure Existing HVAC (Per SF Allowance) 1,390 SF 25.00 34,750 - SUBTOTAL 15.30 $25.00 SF 34,750 16.10 ELECTRICAL Reconfigure Existing Electrical (Per SF Allowance) 1,390 SF 35.00 48,650 - SUBTOTAL 16.10 $35.00 SF 48,650 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 5 of 5 116 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 260 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM #DESCRIPTION QUANTITY UNIT COST TOTAL OPTION 2 1.10 GENERAL CONDITIONS INCLUDED IN PRORATES - NONE 2.10 SITEWORK 0.0%- NONE 2.20 DEMOLITION 7.0% 35.38 9,200 3.10 CONCRETE 11.9% 60.04 15,610 6.10 CARPENTRY 4.6% 23.46 6,100 8.10 DOORS & WINDOWS 6.8% 34.15 8,880 9.10 FINISHES 12.3% 62.23 16,180 9.50 TILE 13.2% 66.81 17,370 10.10 SPECIALTIES 3.6% 18.19 4,730 15.10 PLUMBING 28.2% 142.31 37,000 15.20 FIRE PROTECTION 0.5% 2.50 650 15.30 HVAC 4.9% 25.00 6,500 16.10 ELECTRICAL 6.9% 35.00 9,100 TOTAL DIRECT COST $505.08 131,320$ PRORATES GENERAL CONDITIONS 25.0%32,830 DESIGN CONTINGENCY 35.0%45,970 ESCALATION 2.1%2,760 SUBTOTAL $818.77 212,880$ CONTRACTOR BURDENS BONDS 1.2%2,560 OVERHEAD & PROFIT 25.0%53,220 OPTION 2 - TOTAL PROJECT COSTS $1,033.31 268,660$ 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 1 of 5 117 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 260 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 1.10 GENERAL CONDITIONS See Prorates Above. 0.00 - - SUBTOTAL 1.10 $0.00 SF NONE 2.10 SITEWORK None - - SUBTOTAL 2.10 $0.00 SF NONE 2.20 DEMOLITION Mass Demolition Areas (Per SF Allowance) 260 SF 15.00 3,900 Demo for New Restroom Concrete 260 SF 10.00 2,600 Haul & Disposal Fees (Allowance) 1 LS 1,700.00 1,700 Sawcutting (Allowance) 1 LS 1,000.00 1,000 - SUBTOTAL 2.20 $35.38 SF 9,200 3.10 CONCRETE New Restroom Sloping Concrete & Substrate 210 SF 35.00 7,350 Concrete Curb, 6" 104 LF 65.00 6,760 Misc. Concrete Work (Allowance) 1 LS 1,500.00 1,500 - SUBTOTAL 3.10 $60.04 SF 15,610 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 2 of 5 118 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 260 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 6.10 CARPENTRY Rough Carpentry Wood Framed Walls, 2x4 120 SF 10.00 1,200 Wood Framed Walls, Dbl 2x4 340 SF 12.50 4,250 Finish Carpentry Misc. Finish Carpentry (Per SF Allowance) 260 SF 2.50 650 - SUBTOTAL 6.10 $23.46 SF 6,100 8.10 DOORS & WINDOWS New Interior Doors, SC Wood, 3'x7' 3 EA 2,960.00 8,880 Includes Frames & Standard Hardware - SUBTOTAL 8.10 $34.15 SF 8,880 9.10 FINISHES Wall Finishes New Walls, 2x4 x 12 lf 120 SF 20.00 2,400 New Walls, Dbl 2x4 x 34 lf 340 SF 25.00 8,500 Misc. Patch & Repair (Per SF Allowance) 260 SF 2.50 650 Walls include gypboard, sound batts & paint. Ceilings Suspended Gypboard Ceiling 210 SF 15.00 3,150 Paint Gypboard Ceiling 210 SF 2.50 530 Additional Painting Paint/Stain Doors 3 EA 150.00 450 Misc. Additional Painting (Allowance) 1 LS 500.00 500 - SUBTOTAL 9.10 $62.23 SF 16,180 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 3 of 5 119 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 260 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 9.50 TILE Ceramic Tile, Floor 210 SF 25.00 5,250 Ceramic Tile, Wainscot, 4' 404 SF 30.00 12,120 - SUBTOTAL 9.50 $66.81 SF 17,370 10.10 SPECIALTIES Toilet Accessories Coat Hooks 3 EA 75.00 230 Grab Bar Sets 2 EA 350.00 700 Mirrors 3 EA 120.00 360 Paper Towel Dispenser & Waste Combo 3 EA 750.00 2,250 Seat Cover Dispensers 3 EA 75.00 230 Soap Dispensers 3 EA 75.00 230 Toilet Paper Dispensers 3 EA 75.00 230 General Building Specialties Misc. General Building Specialties (Allowance) 1 LS 500.00 500 - SUBTOTAL 10.10 $18.19 SF 4,730 15.10 PLUMBING Toilets 3 EA 2,500.00 7,500 Urinals 1 EA 1,500.00 1,500 Lavatories 3 EA 1,000.00 3,000 Plumbing Rough-Ins 7 EA 3,500.00 24,500 Sterilization & Testing 1 LS 500.00 500 - SUBTOTAL 15.10 $142.31 SF 37,000 15.20 FIRE PROTECTION Adjust Sprinkler Heads (Per SF Allowance) 260 SF 2.50 650 - SUBTOTAL 15.20 $2.50 SF 650 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 4 of 5 120 PROJECT:ROLLING HILLS CITY HALL RENOVATIONS RHWCC JOB NO.: 20-06 LOCATION:ROLLING HILLS, CALIFORNIA PREPARED BY: RW CLIENT:CITY OF ROLLING HILLS CHECKED BY: JFH DESCRIPTION:OPTION 2 - RESTROOMS ONLY ESTIMATE DATE: 05/09/20 ADJUSTED GSF: 260 REV 0 10% SCHEMATIC DESIGN COST ESTIMATE ITEM # DESCRIPTION QUANTITY UNIT COST TOTAL 15.30 HVAC Reconfigure Existing HVAC (Per SF Allowance) 260 SF 25.00 6,500 - SUBTOTAL 15.30 $25.00 SF 6,500 16.10 ELECTRICAL Reconfigure Existing Electrical (Per SF Allowance) 260 SF 35.00 9,100 - SUBTOTAL 16.10 $35.00 SF 9,100 5/9/2020 Rolling Hills City Hall Renovations 10% SD Estimate Rev 0 pg4 Page 5 of 5 121 122 Agenda Item No.: 9.A Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ELAINE JENG, CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:SBCCOG COMMEMORATIVE SHOVEL TO CELEBRATE THE NOVEMBER "TURN-UP" OF THE SOUTH BAY FIBER NETWORK. DATE:July 12, 2021 BACKGROUND: The South Bay Fiber Network is a dedicated fiber-optic network developed for the use of South Bay Cities Council of Governments (SBCCOG) and its membership (a consortium of 16 South Bay cities: Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates and Torrance, along with parts of Los Angeles City and County). The network provides reliable and secure access points to all designated member sites. The core network is protected via ring architecture which will automatically re-route traffic in the event of a system disruption. Bandwidth availability starts with 1 gigabit (GB) service and will scale to 2 GB, 10 GB, and higher speeds as members require. The system also has two diverse internet "hubs" or "points of presence" ("POP") interconnected to it located at world-class data centers in El Segundo and Hawthorne. A team led by American Dark Fiber (ADF) won the competition to assemble the network from existing fiber systems owned by wholesale providers, construct new elements to close the gaps, maintain the network, and provide customer service. The ADF team includes HP Communications to manage construction and Race Communications to provide customer service. All capital costs for the initial South Bay build were paid for the SBCCOG with Measure M subregional funds. The participating agencies paid no capital costs. The feasibility study for the project was paid for by the South Bay Workforce Investment Board, with an additional contribution from previous Los Angeles County Supervisor Mark Ridley-Thomas. A total of 36 South Bay sites have connections to the network including all 15 South Bay cities, the Beach Cities Health District, West Basin Water District's headquarters and El Segundo water recycling facility. DISCUSSION: 123 The SBCCOG is pleased to present a shovel to the City of Rolling Hills commemorating the "Turn-Up" Ceremony on November 16, 2020 for the South Bay Fiber Network. The SBCCOG asked the City to accept the shovel - a gift from HP Communications, the construction partner on the American Dark Fiber Team - as a reminder of the collaborative achievement of the South Bay cities. FISCAL IMPACT: None. RECOMMENDATION: Accept commemorate shovel and receive and file report. ATTACHMENTS: SBFN FAQ.pdf SBFN Shovel Presentation Statement.pdf thumbnail_20210708_111323.jpg 124 1 of 5 The South Bay Fiber Network (SBFN) Frequently Asked Questions (FAQs) What is the South Bay Fiber Network? The South Bay Fiber Network is a dedicated fiber-optic network developed for the use of South Bay Cities Council of Governments (SBCCOG) and its membership (a consortium of 16 South Bay cities: Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Manhattan Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates and Torrance, along with parts of Los Angeles City and County). The network provides reliable and secure access points to all designated member sites. The core network is protected via ring architecture which will automatically re -route traffic in the event of a system disruption. Bandwidth availability starts with 1 gigabit (GB) service and will scale to 2 GB, 10 GB, and higher speeds as members require. The system also has two diverse internet “hubs” or “points of presence” (“POP”) interconnected to it located at world-class data centers in El Segundo and Hawthorne. Who else will benefit from the SBFN? The new scalable network was designed to accommodate future geographic expansion and data growth. Initially, in addition to SBCCOG member city halls, the following agencies will also benefit from access: Beach Cities Health District, the South Bay Workforce Investment Board (SBWIB), LA Metro Transportation Authority, Los Angeles County Department of Public Works, West Basin Municipal Water District, the Lundquist Institute for Biomedical Innovation, located at Harbor-UCLA Medical Center in Torrance and the SBCCOG office. Who built the network? A team led by American Dark Fiber (ADF) won the competition to assemble the network from existing fiber systems owned by wholesale providers, construct new elements to close the gaps, maintain the network, and provide customer service. 125 2 of 5 The ADF team includes HP Communications to manage new construction and Race Communications to provide customer service. Who paid for implementation of the network? And who pays for the operations? All capital costs for the initial South Bay build were paid for by the SBCCOG with Measure M subregional funds. The participating agencies paid no capital costs. The feasibility study for this project was paid for by the South Bay Workforce Investment Board, with an additional contribution from Los Angeles County Supervisor Mark Ridley-Thomas. Where does the SBFN Go? ADF’s Internet Service Provider (ISP) partner, Race Communications, distributed its internet services to the SBCCOG network participants from the points of presence references above. A map (see bottom of document) shows the general routing expected to be operational by January of 2021 for all participants. Some are already connected. How is the Network Configured? The primary system includes a ring-based network with lateral connections from each building interconnected to the ring. What are the initial price points for service on the network? ADF and its service provider (Race Communications) have created a menu of services for the SBCCOG membership and participating agencies. The services include dedicated internet connectivity and/or point-to-point “transport” service connections. The ADF-led team has developed special price points for the initial participants that start with Internet pricing of $1,000/month for 1 GB level of service, roughly half the cost of what commercial rates might be for similar service in the South Bay. Additional service levels are available (i.e., 2GB, 10GB, etc.) as needed by respective SBCCOG members and participating agencies. ADF has also provided price-protection by including automatic price reviews as additional buildings become connected or after set periods have elapsed (i.e. every three-years). The baseline circuit costs include the costs of the underlying SBFN-ring and connections to the IP POP’s (located in El Segundo and Hawthorne). 126 3 of 5 SBCCOG “SBFN” Service Pricing Schedule Service Speed Internet Pricing (Data) Transport Pricing 1 GB (1000 Mbps) $1,000/mo. $ 900/mo. 2 GB (2000 Mbps) $2,000/mo. $1,800/mo. 10 GB (10,000 Mbps) $2,750/mo. $2,475.00 Other (i.e., 40GB, 100 GB, etc.) ICB ICB ICB = Individual Case Basis priced to be negotiated with the SBCCOG subject to core network upgrade to 100 Gb Additionally, SBCCOG member price points will drop by 5% after the aggregate monthly revenue from a combination of internet and transport services provided to SBCCOG members exceeds $55,000. Further price reviews (for reductions) would continue periodically over time. What benefits do the SBCCOG and its members get from the system? Aside from incredibly low pricing of high-speed internet services, the SBFN will provide a platform for the following examples of “smart city” applications for SBCCOG: • Work-from-Home Governments – High speed internet will support cities’ accelerated transition to telework through COVID-19 and beyond, and the evolution to “smart city halls” that can provide virtual municipal services and interactive distance learning to residents, with outcomes of reduced traffic and greenhouse gas emissions through “trips not taken.” Enhanced online services will be available to their residents, such as permitting and processing applications. • Improved Traffic Management – Real-time traffic information from LA County’s Information Exchange Network (IEN) will be available for each participating agency. In partnership with Metro’s Regional Integration of Intelligent Transportation Systems (RIITS), South Bay cities will be able to combine and share transportation data as a resource for congestion management, improved transit services, and support of transportation demand management (TDM) programs. 127 4 of 5 • Future Autonomous Vehicle (AV) Support – High speed and resilient broadband capacity will be necessary for vehicle-to-network and vehicle-to-vehicle communications for a safe and reliable AV transportation system. • Telehealth and Telemedicine Opportunities – Applications include remote diagnostics, video appointments, transmission of large files, such as MRIs, scans, etc., initially to be utilized by Beach Cities Health District and Lundquist Institute for Biomedical Innovation, with possible future expansion to other health care providers. Additionally, low-cost broadband capacity will also allow participating agencies to: • Create resiliency for IT services (i.e. emergency preparedness and data back-up) • Efficiently use cloud-based software applications for day-to-day business • Provide necessary IT capacity for future video and audio-based municipal software applications • Provide for shared municipal software platforms with other public agencies Online permitting or applications with Los Angeles County Sub-regional geographic information system (GIS) tools with other cities and the SBCCOG Regional transportation and planning tools with Metro and LA County • Provide free municipal WIFI in public spaces, parks and buildings • Provide infrastructure that may be developed for commercial and residential use Having high-speed broadband available throughout the SBCCOG-region is an economic driver. ADF and its team are coordinating with the SBCCOG and its membership to actively leverage the network for maximum economic development purposes (providing advanced high-speed services at low-cost/wholesale rates) throughout the region. The South Bay Fiber Network Ring 128 5 of 5 South Bay Fiber Network ring connecting South Bay cities: from Inglewood (north), coastal cities (west), Palos Verdes Peninsula (south) to Carson (east) ### 129 130 131 Agenda Item No.: 9.B Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:RECEIVE AND FILE UPDATED ADMINISTRATIVE REGULATIONS FOR CITY RESPONSE IN THE WORKPLACE TO COVID-19. DATE:July 12, 2021 BACKGROUND: In response to the COVID-19 pandemic, City Hall was closed to the public in mid March 2020. On May 18, 2020, City Hall was reopened to the public. Prior to reopening, the City Manager worked with the City Attorney to develop Administrative Regulations for City Hall operations. The Administrative Regulations were presented to the City Council at the July 13, 2020 City Council meeting. Since then, the environment has changed. The Los Angels County Department of Public Health issued numerous Health Officer Orders (HOO), changing restrictions to meet the pandemic climate. Additionally, the California Occupational Safety and Health Administration (OSHA) COVID-19 Prevention Emergency Temporary Standards (ETS), which were originally issued in November 2020, were revised and approved after vote by the Occupational Safety and Health Standards Board. The revision took effect on June 17, 2021 through an executive order signed by Governor Gavin Newsom. The revised ETS reflect California’s latest COVID-19 public health guidance and require employers to develop and maintain a written COVID-19 Prevention Program to address the revised standards codified in the California Code of Regulations, Title 8, section 3205(c). DISCUSSION: The City must adopt and maintain a written COVID-19 Prevention Program in compliance with recently revised Cal/OSHA Emergency Temporary Standards and as set forth in the California Code of Regulations, Title 8, section 3205(c). To meet this requirement, the City Attorney drafted the City's COVID-19 Prevention Program. The City Attorney advised that the Administrative Regulations for City Response in the Workplace to COVID-19, revision July 7, 2020, should be replaced in its entirety with the proposed COVID-19 Prevention Program. FISCAL IMPACT: The preparation of the admin regulations in response to COVID-19 is included in the adopted budget 132 for Fiscal Year 2021-2022. RECOMMENDATION: Receive and file. ATTACHMENTS: COVID-19PreventionProgram-July2021-REVISED.pdf Original AdminPolicyCityResponseWorkplaceToCOVID-19.pdf 133 1 COVID-19 Prevention Program (CPP) for the City of Rolling Hills In accordance with the Cal/OSHA COVID-19 Prevention emergency temporary standards readopted by the Occupational Safety and Health Standards Board on June 17, 2021, the following are the current protocols which are being followed by the City and designed to control exposure to the SARS-CoV-2 virus (COVID-19) that may occur in our workplace. The below protocols reflect California’s latest COVID-19 public health guidance. Any questions or concerns regarding these protocols should be directed to the City Mana ger or, in her absence, to the City Attorney. Date: [Type date of last review] Authority and Responsibility The City Manager has overall authority and responsibility for implementing the provisions of this CPP. In addition, all managers and supervisors are responsible for implementing and maintaining the CPP in their assigned work areas and for ensuring employees receive answers to questions about the program in a language they understand. All employees are responsible for using safe work practices, following all directives, policies, and procedures, and assisting in maintaining a safe work environment to reduce transmission among City officials, employees, agents, and visitors. Identification and Evaluation of COVID-19 Hazards We implement the following in our workplace: • Conduct workplace-specific inspections on a periodic basis as needed to identify and evaluate COVID-19 hazards. • Evaluate employees’ potential workplace exposures to all persons at, or who may enter, our workplace. • Develop COVID-19 policies and procedures to respond effectively and immediately to individuals at the workplace who are a COVID-19 case to prevent or reduce the risk of transmission in the workplace. • Review applicable orders and general and industry-specific guidance from the State of California, Cal/ OSHA, and the local health department related to COVID-19 hazards and prevention. • Evaluate existing COVID-19 prevention controls in our workplace and the need for different or additional controls. • Conduct periodic inspections as needed to identify and evaluate unhealthy conditions, work practices, and work procedures related to COVID-19 and to ensure compliance with our COVID-19 policies and procedures. 134 2 Employee participation Employees are encouraged to participate in the identification and evaluation of COVID-19 hazards by discussing COVID-19-related concerns with their supervisors or addressing any concerns with the City Manager. Employee screening We screen our employees and respond to those with COVID-19 symptoms by requiring employees to take their temperature with a thermometer every day before arriving to City Hall and to report temperatures at or above 100.4 directly to the City Manager. The City Manager will also require employees to undergo a temperature check upon arrival to City Hall but before entrance to City Hall. Employees who are sick and have symptoms of COVID -19 (i.e. fever, cough, and/or shortness of breath) or have been diagnosed with COVID -19 are not to report to work and are to contact the City Manager. Employees who develop any COVID -19-related symptoms while at work will be sent home immediately and will consult with the City Manager about their return to work. Correction of COVID-19 Hazards Unsafe or unhealthy work conditions, practices, or procedures will be corrected in a timely manner based on the severity of the hazards. The City has instituted the policies and procedures contained herein to limit and prevent COVID - 19 hazards. The City will conduct hazard assessments in the workplace, and correct hazards in a timely manner when it learns of deficiencies through spot checks, complaints, referrals, or reports of positive COVID-19 case reports. Control of COVID-19 Hazards Face Coverings For employees who are not fully vaccinated, we provide clean, undamaged face coverings and ensure they are properly worn over the nose and mouth by employees when they are indoors or in vehicles, and where required by orders from the California Department of Public Health (CDPH). Employees who are not vaccinated and therefore required to wear face coverings in our workplace may remove them under the following conditions: • When an employee is alone in a room or a vehicle. • While eating or drinking at the workplace, provided employees are at least six feet apart and outside air supply to the area, if indoors, has been maximized to the extent feasible. • Employees are required to wear respirators in accordance with CCR Title 8 Section 5144 or other safety orders. • Employees who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person. Such employees will wear an effective, non-restrictive alternative, such as a face 135 3 shield with a drape on the bottom, if their condition permits it. • Specific tasks that cannot feasibly be performed with a face covering. This exception is limited to the time in which such tasks are being performed. Any employee not wearing a required face covering or allowed non-restrictive alternative, will be at least six feet apart from all other persons unless the unmasked employee is either fully vaccinated or tested at least weekly for COVID-19. The City will not prevent any employee from wearing a face covering when it is not required unless it would create a safety hazard, such as interfering with the safe operation of equipment. Face coverings will also be provided to any employee that requests one, regardless of their vaccination status. Engineering controls For indoor locations, we identify and evaluate how to maximize, to the extent feasible, ventilation with outdoor air using the highest filtration efficiency compatible with our existing ventilation system, and whether the use of portable or mounted High Efficiency Particulate Air (HEPA) filtration units, or other air cleaning systems, would reduce the risk of transmission. Cleaning and disinfecting We implement the following cleaning and disinfection measures for frequently touched surfaces and objects, such as doorknobs, elevator buttons, equipment, tools, handrails, handles, controls, phones, headsets, bathroom surfaces, and steering wheels: • Cleaning and disinfecting frequently touched surfaces on a daily basis . • Ensuring adequate supplies and adequate time for it to be done properly. Cleaning of areas, material, and equipment used by a COVID -19 case during the high-risk exposure period, and disinfection if the area, material, or equipment is indoors and will be used by another employee will be done within 24 hours of the COVID -19 case. Cleaning and disinfecting will be done in a manner that will not create a hazard to City employees. Hand sanitizing To implement effective hand sanitizing procedures, we: • Evaluate handwashing facilities. • Encourage and allow time for employee handwashing. • Provide employees with an effective hand sanitizer, and prohibit the use of hand sanitizers that contain methanol (i.e. methyl alcohol). • Encourage employees to wash their hands often with soap and water for at least 20 seconds, and to use hand sanitizer with at least 60% alcohol if soap and water are not 136 4 available. Personal protective equipment (PPE) used to control employees’ exposure to COVID-19 We evaluate the need for PPE (such as gloves, goggles, and face shields) as required by CCR Title 8 Section 3380, and provide and ensure use of such PPE as needed. Upon request, we provide respirators for voluntary use to all employees who are not fully vaccinated and who are working indoors or in vehicles with more than one person in compliance with CCP Title 8 Section 5144(c)(2). Whenever we make respirators for voluntary use available, we will encourage their use and will ensure that employees are provided with a respirator of the correct size. We provide and ensure use of respirators in compliance with Section 5144 when deemed necessary by Cal/OSHA. We also provide and ensure use of eye protection and respiratory protection in accordance with Section 5144 when employees are expo sed to procedures that may aerosolize potentially infectious material such as saliva or respiratory tract fluids. Testing of symptomatic employees We make COVID-19 testing available at no cost to employees with COVID-19 symptoms who are not fully vaccinated, during employees’ paid time. Investigating and Responding to COVID-19 Cases We have developed effective procedure s to investigate COVID-19 cases that include seeking information from our employees regarding COVID-19 cases, close contacts, test results, and onset of symptoms. We also ensure the following is implemented: • Employees that had a close contact are offered COVID-19 testing at no cost during their working hours, excluding:  Employees who were fully vaccinated before the close contact and do not have symptoms.  COVID-19 cases who were allowed to return to work per our return -to-work criteria and have remained free of symptoms for 90 days after the initial onset of symptoms, or for cases who never developed symptoms, for 90 days after the first positive test.  The information on benefits described in Training and Instruction, and Exclusion of COVID-19 Cases, below, will be provided to employees.  Written notice within 1 day of your knowledge of a COVID -19 case that people at the worksite may have been exposed to COVID-19. This notice will be provided to all employees (and their authorized representatives) and other persons who were at the worksite during the high -risk exposure period. 137 5 System for Communicating Our goal is to ensure that we have effective two-way communication with our employees, in a form they can readily understand, and that it includes the following information: • That employees can report symptoms, possible close contacts, and hazards without fear of reprisal. • Our procedures or policies for how employees with medical or other conditions that put them at increased risk of severe COVID-19 illness can request accommodations. • Access to COVID-19 testing when testing is required. • The COVID-19 hazards employees (including other employers and individuals in contact with our workplace) may be exposed to, what is being done to control those hazards, and our COVID-19 policies and procedures. Training and Instruction We provide effective employee training and instruction that includes: • Our COVID-19 policies and procedures to protect employees from COVID-19 hazards, and how to participate in the identification and evaluation of COVID-19 hazards. • Information regarding COVID-19-related benefits (including mandated sick and vaccination leave) to which the employee may be entitled under applicable federal, state, or local laws. • The fact that:  COVID-19 is an infectious disease that can be spread through the air.  COVID-19 may be transmitted when a person touches a contaminated object and then touches their eyes, nose, or mouth.  An infectious person may have no symptoms. • The fact that particles containing the virus can travel more than six feet, especially indoors, so physical distancing, face coverings, increased ventilation indoors, and respiratory protection decrease the spread of COVID-19 and are most effective when used in combination. • The right of employees that are not fully vaccinated to request a respirator for voluntary use, without fear of retaliation, and our policies for providing the respirators. Employees voluntarily using respirators will be trained according to Section 5144(c)(2) requirements:  How to properly wear them.  How to perform a seal check according to the manufacturer’s instructions each time a respirator is worn, and the fact that facial hair can interfere with a seal. • The importance of frequent hand washing with soap and water for at least 20 seconds 138 6 and using hand sanitizer when employees do not have immediate access to a sink or hand washing facility, and that hand sanitizer does not work if the hands are soiled. • Proper use of face coverings and the fact that face coverings are not respiratory protective equipment. Since COVID-19 is an airborne disease, N95s and more protective respirators protect the users from airborne disease, while face coverings primarily protect people around the user. • The conditions where face coverings must be worn at the workplace.  That face coverings are additionally recommended outdoors for people who are not fully vaccinated if six feet of distance cannot be maintained.  Employees can request face coverings and can wear them at work regardless of vaccination status and without fear of retaliation. • COVID-19 symptoms, and the importance of obtaining a COVID-19 test and not coming to work if the employee has COVID-19 symptoms. • Information on our COVID-19 policies and how to access COVID-19 testing and vaccination, and the fact that vaccination is effective at preventing COVID-19, protecting against both transmission and serious illness or death. Exclusion of COVID-19 Cases and Employees who had a Close Contact Where we have a COVID-19 case or close contact in our workplace, we limit transmission by: • Ensuring that COVID-19 cases are excluded from the workplace until our return-to-work requirements are met. • Excluding employees that had a close contact from the workplace until our return-to-work criteria have been met, with the following exceptions:  Employees who were fully vaccinated before the close contact and who do not develop COVID-19 symptoms.  COVID-19 cases who returned to work per our return -to-work criteria and have remained free of COVID-19 symptoms, for 90 days after the initial onset of COVID-19 symptoms, or for COVID-19 cases who never developed COVID-19 symptoms, for 90 days after the first positive test. • For employees excluded from work, continuing, and maintaining employees’ earnings, wages, seniority, and all other employees’ rights and benefit s. This information can be obtained from Human Resources. • Providing employees at the time of exclusion with information on available benefits. Reporting, Recordkeeping, and Access It is the City’s policy to: • Report information about COVID-19 cases and outbreaks at our workplace to the local health department whenever required by law, and provide any related information requested by the local health department. 139 7 • Maintain records of the steps taken to implement our written COVID-19 Prevention Program in accordance with Section 3203(b). • Make our written COVID-19 Prevention Program available at the workplace to employees, and to representatives of Cal/OSHA immediately upon request. Return-to-Work Criteria • COVID-19 cases with symptoms will not return to work until all the following have occurred:  At least 24 hours have passed since a fever of 100.4 °F or higher has resolved without the use of fever-reducing medications, and  COVID-19 symptoms have improved, and  At least 10 days have passed since COVID-19 symptoms first appeared. • COVID-19 cases who tested positive but never developed symptoms will not return to work until a minimum of 10 days have passed since the date of specimen collection of their first positive COVID-19 test. • A negative COVID-19 test will not be required for an employee to return to work once the requirements for “cases with symptoms” or “cases who tested positive but never developed symptoms” (above) have been met. • Persons who had a close contact may return to work as follows:  Close contact but never developed symptoms: when 10 days have passed since the last known close contact.  Close contact with symptoms: when the “cases with symptoms” criteria (above) have been met, unless the following are true:  The person tested negative for COVID-19 using a polymerase chain reaction (PCR) COVID-19 test with specimen taken after the onset of symptoms; and  At least 10 days have passed since the last known close contact, and  The person has been symptom-free for at least 24 hours, without using fever-reducing medications. • If an order to isolate, quarantine, or exclude an employee is issued by a local or state health official, the employee will not return to work until the period of isolation or quarantine is completed or the order is lifted. Additional City Actions to Reduce Transmission Among City Officials, Employees, Agents, and Visitors In addition to the protocols above, the City will: • Comply with all state and local health orders. • Actively encourage sick persons to stay home. 140 8 • Station all desks or individual workstations at least 6 feet apart. • Provide hand sanitizer, disinfectant wipes, disposable gloves, and disposable face masks. Hand sanitizer or disinfectant wipes shall be available at or near the entrances of City Hall, at the counter of City Hall, and anywhere else inside City Hall or directly outside where people have direct interactions. • Provide time for employees to implement cleaning practices during their workdays. • Place a bin at the front door of City Hall for mail and deliveries. • Post instructions for access to City Hall in the City’s newsletter, and at the entrances to City Hall, including the need to do all of the following:  Wear face masks if unvaccinated.  Inform the City Manager or City staff in advance of en tering City Hall if a person is experiencing symptoms of COVID-19. • Implement the following food measures:  No sharing of food.  Require employees to clean and disinfect microwave and refrigerator handle before and after use. • Enforce these regulations. [Type Title of owner or top management representative formally approving the program and have them sign and date] _______________________ ____________________ ___________________ Print Name Sign Name Date 141 CITY OF ROLLING HILLS Administrative Regulations for City Response in the Workplace to COVID-19 In accordance with guidance from the Centers for Disease Control and Prevention (“CDC”) and the current State and Local Orders, the following are the current protocols which are being followed by the City for all employees, but are subject to change based on the essential nature of the services provided by the City and the rapidly changing state of the pandemic. Any questions or concerns regarding these protocols should be directed to the City Manager or, in her absence, to the City Attorney. Sick and/or Exposed Employees • Employees will take their temperature with a thermometer every day before arriving to City Hall and should report temperatures at or above 100.0 directly to the City Manager. City Manager will also require employees to undergo a temperature check upon arrival to City Hall but before entrance to City Hall. (Do NOT retain the temperature record. THIS IS NOT A PERMANENT RECORD.) • Employees who are sick, have symptoms of COVID-19 (i.e. fever, cough, or shortness of breath) or have been diagnosed with COVID-19 should not report to work, should report in “sick” in accordance with applicable procedures, and should contact the City Manager. Such employees should also consult with their healthcare providers. Such employees are encouraged to access COVID-19 testing through their healthcare providers or alternatively through Los Angeles County.1 • Employees who are diagnosed with COVID-19 and who have reported to work within the 14-day period immediately preceding the diagnosis are expected to advise the City Manager of the diagnosis, so that the City can take appropriate precautions in the workplace. • Employees who appear to have symptoms (i.e., fever, cough, or shortness of breath) upon arrival at work or who become sick during the day should immediately be separated from other employees, officials, and visitors and then be sent home. The City Manager should be contacted immediately for evaluation of additional steps. Such employees should also consult with their healthcare providers. Such employees are encouraged to access COVID-19 testing through their healthcare providers or alternatively through Los Angeles County.2 • Any employees with COVID-19 symptoms should follow the advice of their medical providers and CDC-recommended steps. Such employees should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and state and local 1 https://covid19.lacounty.gov/testing/ 2 Id. 142 health departments. Currently the recommendation is to remain out of the workplace for 72 hours after reaching “fever free” status without the use of medication and improvement in respiratory symptoms and at least 7 days after symptoms first appeared. Employees should consult with their providers and the City Manager about their return to work. • Employees who do not have symptoms of COVID-19, but who have been in contact with a household member with a presumed or confirmed case of COVID-19 should notify the City Manager, consult with their medical provider, and follow CDC recommended precautions.3 • If an employee who has been in the workplace is confirmed to have COVID-19 or is medically directed to self-isolate, the City will inform employees known to have had close contact with that employee of their possible exposure to COVID-19 in the workplace but will maintain confidentiality of the employee’s identity to the extent possible, as required by law. The employees who were possibly exposed should then self-monitor for symptoms (i.e., fever, cough, or shortness of breath) and follow the steps above. Those employees can continue to report to work as long as they remain asymptomatic, unless otherwise determined by the City Manager. • If an employee has symptoms of COVID-19 and has been in the workplace, but is not confirmed to have COVID-19, the City may inform employees of a possible exposure (again maintaining confidentiality to the extent possible). Information will be evaluated by the City Manager, consulting with the latest guidance from the CDC and local and state health officials.4 • Employees who have been in close contact with someone outside of the workplace that has a confirmed diagnosis of COVID-19 or is showing symptoms of COVID-19, should consult with their medical provider and contact the City Manager for further evaluation of next steps, which may involve having the employee telecommute or remain at home. “Close contact” is defined by the CDC as being within approximately 6 feet of a person with COVID-19 for a prolonged period of time; close contact can occur while caring for, living with, visiting, or sharing a healthcare waiting area or room. • Employees must contact the City Manager immediately upon report of any of the above circumstances, so that appropriate actions can be taken. How Employees Can Reduce the Spread of COVID-19 • Stay home if you are sick, except to get medical care. • Inform the City Manager if you are sick or if you have a sick household member at home with a diagnosis of COVID-19 or symptoms of COVID-19, including under the care of a healthcare provider seeking a diagnosis or under medical direction to home isolate. • Persons with serious chronic medical conditions are at higher risk for complications and are advised to take precautions to avoid exposure to COVID-19. 3 https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine.html 4 Id.; http://publichealth.lacounty.gov/acd/ncorona2019/covidquarantine/; https://covid19.ca.gov/industry- guidance/ 143 • Wash your hands often with soap and water for at least 20 seconds. Use hand sanitizer with at least 60% alcohol if soap and water are not available. • Avoid touching your eyes, nose, and mouth with unwashed hands. • Wear a face mask while present in City Hall. Cover your mouth and nose with a tissue (or face mask) when you cough or sneeze. Throw used tissues in the trash and immediately wash hands with soap and water for at least 20 seconds. If soap and water are not available, use hand sanitizer containing at least 60% alcohol. Learn more about coughing and sneezing etiquette on the CDC website. • Clean AND disinfect frequently touched objects and surfaces such as workstations, keyboards, telephones, handrails, and doorknobs. Dirty surfaces can be cleaned with soap and water prior to disinfection. To disinfect, use products that meet EPA’s criteria for use against SARS-CoV-2, the cause of COVID-19, and are appropriate for the surface. Visit https://www.epa.gov/pesticide- registration/list-n-disinfectants-use-againstsars-cov-2 to find the current list of products that meet EPA’s criteria. • Avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible. If necessary, clean and disinfect them before and after use. • Practice social distancing by avoiding large gatherings and maintaining distance (approximately 6 feet) from others. • Abide by all federal, state, and local government health orders. City Actions To Reduce Transmission Among City Officials, Employees, Agents, and Visitors • Comply with Appendix A (Protocol for Social Distancing) of Los Angeles County’s June 11, 2020 Health Order. A copy of Appendix A shall be distributed to all employees and posted at all public entrances, and is attached to these regulations as Exhibit A. • Comply with Appendix D (Protocol for Office Worksites) of Los Angeles County’s June 11, 2020 Health Order, where applicable. A copy of Appendix D shall be distributed to all employees and posted at all public entrances, and is attached to these regulations as Exhibit B. • Comply with the Los Angeles County Department of Public Health’s Cleaning & Disinfection Matrix which is attached to these regulations as Exhibit C. • Actively encourage sick persons to stay home. • Station all desks or individual workstations at least 6 feet apart. • Place bin at desk of each employee for internal City drop offs of work projects. • Provide hand sanitizer, disinfectant wipes, disposable gloves, and disposable face masks. Hand sanitizer or disinfectant wipes shall be available at or near the entrances of City Hall, at the 144 counter of City Hall, and anywhere else inside City Hall or directly outside where people have direct interactions. • Provide time for employees to implement cleaning practices during their workdays. • Place bin at front doors of City Hall for mail and deliveries. • Leave open, as appropriate to conduct City business, the doors to the City Council Chambers, the door to the public counter, and the doors between offices to reduce communal touching of doors. • Mark one-way path of travel in City Hall with tape to guide persons in City Hall to maintain social distancing (minimum 6 feet). • In the City Council Chambers, mark the floor with tape for chair placement 6 feet apart. • Allow one visitor at the public counter in City Hall at one time. • Post instructions for access to City Hall on the City’s website, in the City’s newsletter, and at the entrances to City Hall, including the need to do all of the following: • Practice social distancing (minimum 6 feet). • Wear face masks while in City Hall. • Secure an appointment in advance to visit City Hall. • Inform the City Manager or City staff in advance of entering City Hall if a person is experiencing symptoms of COVID-19. • Increase cleaning and disinfection intervals. • Implement the following food measures: ▪ No sharing of food. ▪ Discontinue communal coffee, water, snacks, utensils, cups, plates, bowls, etc. ▪ Require employees to bring personal food in a labeled bag or Tupperware. ▪ Require employees to eat in their office and keep utensils, cups, plates, bowls, etc. in their office for their personal use only. ▪ Require employees to clean and disinfect microwave and refrigerator handle before and after use. • Require teleconference for any meetings where proper social distancing cannot be accommodated. 145 • Enforce these regulations. Resources for more information https://www.cdc.gov/coronavirus/2019-ncov/community/guidance-business-response.html https://www.cdc.gov/coronavirus/2019-ncov/index.html https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/businesses-employers.html Created on May 15, 2020 Revised on July 7, 2020. 146 Agenda Item No.: 9.C Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ELAINE JENG, CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:DEMONSTRATION OF RESIDENT PORTAL: EMERGENCY INFORMATION SYSTEM AND TRADING POST. DATE:July 12, 2021 BACKGROUND: At the City Council Strategic Planning Workshop in January 2020, the Council expressed the need to collect contact information for the entire community. To notify residents of emergency events, or evacuation orders, this information is critical. The City has been relying on the community to volunteer their contact information by signing up for e-notify on the City's website and most recently on Alert Southbay. Data showed that to date, only 150 residents have signed up for e-notify. The Block Captains from the past have collected and assembled a robust database of residents but after 10 years, and without ongoing maintenance, the dataset is outdated. Further, the data was collected on paper and need to be converted to an electronic format to import into e-notify and Alert Southbay. DISCUSSION: In January 2021, the City Council engaged the services of Jimenez Consulting Solutions LLC (Jimenez) as the City's technology consultant to create a database that can be easily maintained by the Block Captains and can export data effortlessly to the e-notify and Alert Southbay platforms. Jimenez Consulting utilized the no-code, low code approach instead of having to write a costly customized software for Rolling Hills. Naming the database as the Emergency Information System (EIS), the beta product is available on the City's website. Before rolling out a campaign to have residents enter data into the EIS, the beta product will be demonstrated at the July 12, 2021 City Council meeting. The EIS is intended to be maintained by residents and the Block Captains. Block Captains will encourage the residents within their zones to provide contact information and annually would check in with residents for updates. The system allows residents to access their profile for updates. The system allows for Block Captains to assist residents within their zone to update profiles if necessary. The City is the administrator of the overall system and has full privileges to the system. At the City Council Strategic Planning Workshop, Mayor Pro Tem Jim Black expressed the desire to allow residents to post classified ads in the City's Blue Newsletter. Ads in the Blue Newsletter would require a dedicated staff to manage posting, as the Blue Newsletter is a paper publication. Instead of 147 using the Blue Newsletter, in response to Mayor Pro Tem Black's request, Jimenez provided a TRADING POST on the City's website where residents are allowed to post items to give or to trade. The TRADING POST would only be available to residents and would use the login for the EIS. Residents can add photos, item description, contact information, and pricing, if appropriate for the trade. The City is the administrator of the TRADING POST and has full privileges. The TRADING POST feature will also be demonstrated at the July 12, 2021 City Council meeting. FISCAL IMPACT: The cost of the EIS and TRADING POST project was included in the FY 2020-2021 adopted budget. The City will need technical support for system maintenance for the EIS and TRADING POST. Staff is soliciting a proposal from Jimenez for on-going system maintenance. RECOMMENDATION: Receive and file the project demonstration, and direct staff to deploy the Emergency Information System and Trading Post. ATTACHMENTS: ResidentPortal_Login_ScreenShot.pdf Emergency Information System_Screen_Shot.pdf TradingPostScreenShot.pdf 148 7/8/2021 Rolling Hills, CA https://www.rolling-hills.org/residents/portal/index.php 1/1 Resident Portal Email Address Password Don't have an account? Click here to register. Forgot your password? Click here to reset. LOGIN ADDRESS : 2 Portuguese Bend Road Rolling Hills, CA 90274 PHONE NUMBER : + (310)-377-1521 OFFICE HOURS : 7:30 am - 5:00 pm Mon-Fri Name Email address Phone reCAPTCHA I'm not a robot Privacy - Terms Message* SEND MESSAGE C I T Y C O U N C I L L I V E S T R E A M O F P U B L I C M E E T I N G S P U B L I C S E R V I C E R E Q U E S T A R C H I V E A G E N D A S M AY O R 'S C O R N E R 149 7/8/2021 Emergency Information System https://www.rolling-hills.org/residents/portal/household_multi.php 1/2 Emergency Information System Trading Post LogoutChange Password 2 Portuguese Bend Road Household Information Household Type Owner Occupied Number of Adults in Household 2 Number of Children in Household 0 Languages Spoken in Household Other Than English Special Needs Does anyone in the house have any special needs or require assistance during an emergency? Special Needs Description Emergency Equipment Auxiliary Pump Do you have an auxiliary pump to deploy pool water for extinguishing a fire? Ham Radio Equipment Horses / Large Animals Number of horses or large animals requiring transport by trailer: Property Information Property information may be prefilled by the city or a previous resident. Please update this information as necessary. Pool or Spa Pool Marker Is your property sign marked to indicate that you have a pool? Property Access Issues SAVE CHANGES Resident Information Please ensure we have up to date information about each adult member of your household. Review and update resident information by clicking the Edit link below. ADD NEW RESIDENT Block Captains Your block captain is responsible for coordinating residents in the event of an emergency situation and acts as your liaison to the city. Some zones may have multiple block captains. Emergency Information System Acholi Afrikaans Akan Albanian Amharic Arabic Ashante Asl Assyrian Azerbaijani Physical disability Cannot call or signal for help Does not speak English Other (Describe) Base Station Handheld / Portable Pool Spa  Records 1-7 of 7   Name Primary Phone Email Last Updated Jeff Whitfill jeff@whitfill.com 7/8/2021 Edit Captain Crunch 555-123-4567 captain@crunch.com 6/15/2021 Edit Chandler Bing 555-555-1234 chandler@bing.com 6/16/2021 Edit Monica Geller mon@geller.com 6/16/2021 Edit Captain Jack captain@jack.com 6/15/2021 Edit Ashford Ball aball@cityofrh.net 6/29/2021 Edit Bob Barker bob@barker.com 7/8/2021 Edit Currently there are no block captains assigned to your area. If you are interested in volunteering as a block captain, please contact the city at (310)-377-1521. 150 7/8/2021 Emergency Information System https://www.rolling-hills.org/residents/portal/household_multi.php 2/2 ADDRESS : 2 Portuguese Bend Road Rolling Hills, CA 90274 PHONE NUMBER : + (310)-377-1521 OFFICE HOURS : 7:30 am - 5:00 pm Mon-Fri Name Email address Phone reCAPTCHA I'm not a robot Privacy - Terms Message* SEND MESSAGE C I T Y C O U N C I L L I V E S T R E A M O F P U B L I C M E E T I N G S P U B L I C S E R V I C E R E Q U E S T A R C H I V E A G E N D A S M AY O R 'S C O R N E R 151 7/8/2021 Rolling Hills, CA https://www.rolling-hills.org/residents/portal/ad_listing.php 1/3 Emergency Information System Trading Post LogoutChange Password Trading Post - Ad Listing Trading Post Ad Listing Search Listings SEARCH CLEAR FILTER Ads Antiques Appliances Automotive Bicycles Clothes Computers Crafts Electronics Furniture Jewelry Real Estate Sporting Goods Tools Toys Sort by Bed Set Category:Furniture Posted:7/8/2021 $500.00 Brand New TV Category:Electronics Posted:7/8/2021 $1,800.00 Macbook Air for Sale Category:Computers Posted:7/8/2021 $430.00 Test Ad 1 Category:Appliances Posted:7/8/2021 $200.00 Old Desk - Very Beautiful Category:Antiques Posted:7/8/2021 $540.00 50" Flat Screen TV Category:Electronics Posted:7/8/2021 $367.00 2008 Toyota Tacoma Category:Automotive Posted:7/8/2021 $9,743.00 152 7/8/2021 Rolling Hills, CA https://www.rolling-hills.org/residents/portal/ad_listing.php 2/3 Buy my iPhone!! Perfect Condition. Category:Electronics Posted:7/8/2021 $299.00 Zune for Sale Category:Electronics Posted:7/8/2021 $25.00 Costume Jewelry for Sale Category:Jewelry Posted:7/8/2021 $76.00 Milwaukee Drill Set For Sale Category:Tools Posted:7/8/2021 $233.00 2011 Specialized Hardrock Mountain Bike Category:Bicycles Posted:7/8/2021 $300.00 Schwinn Voyageur IG3 Bike Category:Bicycles Posted:7/8/2021 $185.00 Set of Titleist 714 AP2 Golf Clubs Category:Sporting Goods Posted:7/8/2021 $785.00 Vintage Omega Watch Category:Jewelry Posted:7/8/2021 $281.00 Set of Silver Bangles Category:Jewelry Posted:7/8/2021 $120.00 Buy My iPhone 5 - Comes with Pink Case! Category:Electronics Posted:7/8/2021 $180.00 Antique Parlor Table Category:Antiques Posted:7/8/2021 $470.00 Dumbell Set Category:Sporting Goods Posted:7/8/2021 $234.00 153 7/8/2021 Rolling Hills, CA https://www.rolling-hills.org/residents/portal/ad_listing.php 3/3   1 2 Records 1-20 of 27   Dewalt Saw Category:Tools Posted:7/8/2021 $50.00 ADDRESS : 2 Portuguese Bend Road Rolling Hills, CA 90274 PHONE NUMBER : + (310)-377-1521 OFFICE HOURS : 7:30 am - 5:00 pm Mon-Fri Name Email address Phone reCAPTCHA I'm not a robot Privacy - Terms Message* SEND MESSAGE C I T Y C O U N C I L L I V E S T R E A M O F P U B L I C M E E T I N G S P U B L I C S E R V I C E R E Q U E S T A R C H I V E A G E N D A S 154 Agenda Item No.: 9.D Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:REPORT ON JUNE 30, 2021 FIRE FUEL COMMITTEE MEETING. DATE:July 12, 2021 BACKGROUND: The Fire Fuel Committee met on Wednesday, June 30, 2021 at 6:30pm. Five members of the public attended the meeting. The Committee met for approximately two hours and 30 minutes and discussed the following: The Committee agreed to use the list priority canyons provided by the Los Angeles County Fire Department for project locations. The Committee revisited the proposed recommendation to have the City fund one fire fuel abatement project per year and decided to move forward with the recommendation at the July 12, 2021 City Council meeting. The Committee could not agree on a canyon (from the Fire Department's priority list) to recommend to the City Council for the city funded project. The Committee talked about residents' accountability for fire fuel abatement in the canyons. The Committee discussed the City Council comments at the June 14, 2021 meeting. The Committee discussed additional chipping events and highlighted the importance of educating residents about the chipping events, the clean up events, the communal bins, and that residents can receive one 40 cubic-yard green waste bin per year without additional charge from Republic Services. The Committee considered another long term proposal outlined by Councilmember Mirsch but decided to hold off on making the recommendation to the City Council at the July 12, 2021 meeting. DISCUSSION: In summary, at the June 30, 2021 Fire Fuel Committee meeting, the Committee agreed on the following: 1. The Committee to recommend to the City Council to have the City fund one project per year to abate fire fuel in the canyons. 2. The Committee agreed to discuss the project locations (from the Fire Department's canyon priority list) with the City Council. 155 3. The Committee to recommend the City to fund another educational video similar to "Hardening the Home" videos, focusing on reducing fire fuel load beyond 200 feet from structure. Mayor Pro Tem Jim Black asked for the Fire Department to provide their reasonings for prioritizing Klondike Canyon over Johns Canyon or Willow Canyon. FISCAL IMPACT: Rolling Hills Community Association (RHCA) reported that their one chipping event per year costs approximately $12,000. Staff sent a letter requesting the RHCA fund another chipping event for the year and the cost would be burdened by the RHCA. The cost to fund one project per year to abate fire fuel in the canyons will depend on the area selected for the project. The City Council can set a cap on the project amount per year. The cost to conduct nuisance proceedings for properties that have not performed fire fuel abatement work would be included the operational cost. The cost for additional education videos can vary between $10,000 and $25,000 depending on the scope of work. RECOMMENDATION: Approve the Committee's recommendations and receive and file report. ATTACHMENTS: 6.30.2021 Fire Fuel Committee Agenda Packet 06.30.2021.pdf Rolling_Hills_SOW_2_16_21_v2.pdf PriorityCanyonsIdentifiedByFireDepartment2021.pdf City of_RH_CANYONS Google Maps.pdf Priority Canyon Identified by FD Corrected.pdf 156 1.PARTICIPANTS 2.ITEMS FOR DISCUSSION 2.A.REVISION ANNUAL PROJECT DISCUSSION AND DETERMINE LOCATIONS AND ACTIONS TOWARDS A LONG-TERM PLAN. RECOMMENDATION: None. 2.B.DISCUSS PROPOSED IDEAS, SUGGESTIONS, OR COMMENTS MADE BY COUNCIL MEMBERS REGARDING MITIGATING FUEL IN THE CANYONS. RECOMMENDATION: None. 2.C.DISCUSS AND DETERMINE AN UPDATED FREQUENCY OF MEETINGS. RECOMMENDATION: None. 3.COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT 2 Portuguese Bend Road Rolling Hills, CA 90274 AGENDA Special Fire Fuel Management Committtee Meeting FIRE FUEL MANAGEMENT COMMITTEE Wednesday, June 30, 2021 CITY OF ROLLING HILLS 6:30 PM Executive Order This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Committee members will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will available on the City’s website (http://www.rolling-hills.org/). The meeting agenda is on the City’s website. Join Zoom Meeting https://us02web.zoom.us/j/83444907576?pwd=UHhpMGtIczlZUDhyNmJTVW9tMXJoQT09 Or dial (669) 900-9128 Meeting ID: 834 4490 7576; Passcode: 906138 Members of the public may submit comments in real time by emailing the City Clerk at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. Please provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. 1157 WELCOME This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4.ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agendas are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 2158 Agenda Item No.: 2.A Mtg. Date: 06/30/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:REVISION ANNUAL PROJECT DISCUSSION AND DETERMINE LOCATIONS AND ACTIONS TOWARDS A LONG-TERM PLAN. DATE:June 30, 2021 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 3159 Agenda Item No.: 2.B Mtg. Date: 06/30/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:DISCUSS PROPOSED IDEAS, SUGGESTIONS, OR COMMENTS MADE BY COUNCIL MEMBERS REGARDING MITIGATING FUEL IN THE CANYONS. DATE:June 30, 2021 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 4160 Agenda Item No.: 2.C Mtg. Date: 06/30/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:DISCUSS AND DETERMINE AN UPDATED FREQUENCY OF MEETINGS. DATE:June 30, 2021 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 5161 Project Description Summary The proposed Hazardous Fuel Reduction project will take place within the city limits of Rolling Hills located in the Palos Verdes Peninsula, CA, with 685 homes and 1,960 residents. Project will target canyons in the community for fuel modification. The goal is to reduce the fuel by 50% - 70% tonnage per acre in targeted canyons. Thus creating a defensible space required to protect life and property in case of a damaging wildland fire. The Los Angeles County Fire Department identified 11 canyons with approximately 187 acres that can be treated to provide protection to the communities of Rolling Hills. These canyons have been identified using topography, local weather patterns, fuel load, fire history, and density of homes. Environmental health, natural habitat for wildlife, and stable hillsides for erosion control are considered in the plan. There are three primary ways to remove hazardous fuels from the environment. • Prescribed Fire – a form of land management in which fire is intentionally applied to vegetation. Prescribed fires are conducted under desired weather and fuel conditions to meet specific objectives, such as to restore adapted ecosystems or limit the amount of dry brush in area prone to wildfires. • Mechanical Fuel Treatments – are fuel treatments using machine activities designed to change the size and arrangement of the bio mass. These treatment methods include thinning, chipping, and pruning of lower tree branches. • Goats – are used for fuel load reduction in dense understory and utilized in areas to rugged for mechanized equipment. This technique takes time and the returning of goats to the sites of fuel mitigation for up to four years. Many of the homes in Rolling Hills are located at the top of ridgelines with the canyon drainages below. Canyons have large amounts of untreated vegetation that can threaten the homes in wildfire. To establish a priority list of project locations from highest risk to low risk, the Los Angeles County Fire Department focused on 11 canyons within the community The County of Los Angeles Fire Department categorized the canyons as follows: • Canyons that would be at risk from wind driven fires originating from the southwest: Paint Brush Canyon, Portuguese Canyon, Altamira Canyon, and Forrestal Canyon. Based on fire history maps these south facing canyons have the highest risk for a wildfire in the future. • Canyons that would be at risk during northeast winds: Georgeff Canyon, Purple Canyon, Willow Canyon, Sepulveda Canyon, Blackwater Canyon, John’s Canyon, Agua Magna Canyon. Most medium or larger fuels are located in the bottom of drainages with pockets of fuel on north facing slopes. Access to vegetation in the bottom of these canyons would be difficult, so hauling out material for chipping 162 Hazard Mitigation Grant Program FEMA-4382-DR-CA, Project #PJ0175, FIPS#037-62602 City of ROLLING HILLS: Scope of Work Page 2 would have to be planned accordingly. Weed whip the fine fuels, target trees for removal which would enhance better fuel spacing. Some properties have extended the clearance from there fence line down mid slope into the canyon below. This could set the example for other property owners to continue fuels reduction in these canyons. Continue mid slope down into the canyon with homes above, target vegetation for removal with spacing in mind by removing fuel continuously. Some of the canyons do have access to use mechanical equipment and to chip removed materials. Larger brush in the canyons could be trimmed up and ladder fuels removed. Expected out come with these fuels reductions would help slow rate of spread of fire, reduce flame lengths, lower amount of ember cast, reduce fire intensity in case of wild fire. This would allow for better defensible space for structures and allow firefighters opportunities to aggressively suppress wildland fire with ground and air resources. Rolling Hills Terrain is comprised of many large and steep canyons that are the targets for this hazardous fuels reduction project. Each one of the canyons has homes lining the ridgelines. Home owners have done a good job with brush clearance 100’ from structures but with the heavy fuel load in the canyons below topography and wind driven fires will threaten structures with flame lengths and ember cast. The alignment of the canyons makes them more at risk from winds of different directions. Strategically removing vegetation will give proper spacing to slow the rate of spread of fire in these canyons. Trimming and liming trees will reduce ladder fuels and help to keep the fire from getting into the canopy’s, this will reduce flame length and ember cast that could threaten structures in the community. The amount of funding appropriated through the grant for the project should go to the greater good of the community. Focus on canyons with highest threat of fire. Focus on fuel modification from the structures to the canyon bottoms. This project can be the example of what the community needs to keep moving forward towards the achievable outcome of canyons with less fire hazards toward the community. The County of Los Angles has ranked the canyons fire danger threat to the community of Rolling Hills based on Topography Fuel Weather and Fire history. The Canyons with threat from Southwest winds rank as the highest priority for fuels reduction. City limits are an imaginary lines, the canyons below in the conservancy are connected to the city of Rolling Hills. Focusing these grant funds to do fuels reduction on the south side of the city, would continue to build on the vegetation management Rolling Hills has already contributed to in the conservancy lands. Focus on where the city boundaries meet the conservancy, this will continue to break up the fuel continuity reducing fire spread and extreme fire behavior. Paint Brush Canyon has two areas to target. The canyon between Cinchring Rd and Portuguese Bend. Canyon area below Running Brand Rd and Burma Rd (motorway). 163 Hazard Mitigation Grant Program FEMA-4382-DR-CA, Project #PJ0175, FIPS#037-62602 City of ROLLING HILLS: Scope of Work Page 3 Portuguese Canyon has a two areas to target. South of Crest Rd near Fire station 56 and End of Qual ridge Rd. Forrestal Canyon has two areas to target. End of Packsaddle RD E and End of Rigbit Rd E, also end of spur road dead end of Crest Rd E. Klondike Canyon is connected to Forrestal Canyon and has two area to target, between Southfield Dr and Portuguese Bend Rd also end of Packsaddle W. A. Scope of Work, Section 1: Hazardous Fuel Reduction/Removal of Dead or Dying Tree Projects, sections 1-5 seen above, will be rewritten with specific detail to the South facing only canyon for submission to Cal OES grants. 164 Three priority locations identified by the Fire Department: (1)near the end of Quail Ridge Road, (2)Paintbrush Canyon along the length of the Paintbrush Canyon Creek within the limits of Rolling Hills, (3)south of Running Brand Road 1 2 3 165 GOOD EXAMPLES 166 167 168 BAD EXAMPLES 169 170 171 172 LOS ANGELES COUNTY FIRE DEPARTMENT PRIORITY CANYON LOCATIONS FOR FIRE FUEL REMOVAL List provided to April 14, 2021 Community Focus Group Participants The Los Angeles County Fire Department conducted site visits in Rolling Hills between December 2020 and February 2021 to identify priority locations to apply the recently awarded CalOES/FEMA Grant for vegetation management in the canyons. The Fire Department assessed 11 canyons and prioritized canyons based on directional winds. Canyons at risk from wind driven fires originating from the southwest are as follows: 1. Paint Brush Canyon 2. Portuguese Canyon 3. Altamira Canyon 4. Forrestal Canyon 5. Klondike Canyon Based on fire history maps, these above listed south facing canyons have the highest risk for a wildfire in the future. Canyons that would be at risk during northeast winds are as follows: 6. Georgeff Canyon 7. Purple Canyon 8. Willow Canyon 9. Sepulveda Canyon 10. John’s Canyon 11. Agua Magna Canyon 173 Supplemental City of Rolling Hills Canyons 3. Altamira Canyon 2. Portuguese Canyon 1. Paintbrush Canyon 4. Klondike Canyon 7. Purple Canyon 8. Willow Canyon 6. Georgeff Canyon11. Agua Magna Canyon 5. Blackwater Canyon 9. Sepulveda Canyon 10. John's Canyon 174 **List updated with LA County Fire Department Input** LOS ANGELES COUNTY FIRE DEPARTMENT PRIORITY CANYON LOCATIONS FOR FIRE FUEL REMOVAL List provided to April 14, 2021 Community Focus Group Participants The Los Angeles County Fire Department conducted site visits in Rolling Hills between December 2020 and February 2021 to identify priority locations to apply the recently awarded CalOES/FEMA Grant for vegetation management in the canyons. The Fire Department assessed 11 canyons and prioritized canyons based on directional winds. Canyons at risk from wind driven fires originating from the southwest are as follows: 1. Paint Brush Canyon 2. Portuguese Canyon (This canyon encompasses Ishibashi Canyon) 3. Altamira Canyon 4. Klondike Canyon (Klondike Canyon is inside the Forrestal Canyon Based on fire history maps, these above listed south facing canyons have the highest risk for a wildfire in the future. Canyons that would be at risk during northeast winds are as follows: 5. Blackwater Canyon 6. George F. Canyon 7. Purple Canyon 8. Willow Canyon 9. Sepulveda Canyon 10. John’s Canyon 11. Agua Magna Canyon 175 Agenda Item No.: 9.E Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:APPROVE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH ENVIRONMENTAL DESIGN ASSOCIATES FOR LANDSCAPE PLAN CHECK SERVICES. DATE:July 12, 2021 BACKGROUND: On May 13, 2019 the City Council adopted Ordinance No. 361 amending Chapter 13.18 of the Rolling Hills Municipal Code pertaining to Water Efficient Landscape Ordinance. The ordinance was mandated by State law. The ordinance established requirements for projects as small as 500 square feet, depending if the landscaping is part of an administratively approved project or discretionary project or projects with swimming pools. DISCUSSION: The submittal packet is quite involved and landscape experts are needed to review the technical aspects of the application for compliance with the ordinance and to verify compliance upon completion of the planting. On July 22, 2019, the City Council approved a Professional Service Agreement with Environmental Design Associates (EDA) to review applicants' plans and installed landscaping for compliance with the City's Water Efficient Landscape Ordinance (WELO). EDA also prepares the City's yearly WELO report that is submitted to the State and advices the City on the industry's best practices. FISCAL IMPACT: The cost of the consulting service will be recovered from the applicants. The City will collect an initial $1,500 to process the application and to follow up with refunds or additional collections to cover the actual cost. On June 28, 2021, the City Council adopted the Fiscal Year 2021-2022 budget to include $3,000 as a pass through for the Landscape Architect in case there is a time lapse in collecting fees from the applicant. RECOMMENDATION: Approve first amendment to the Professional Service Agreement with Environmental Design 176 Associates. ATTACHMENTS: Env. Design Assoc. Signed Rolling Hills Contract 7-19.pdf 1st Amendment Time Extension to Environmental Design Associates 07.30.21.doc 177 178 179 180 181 182 183 184 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This First Amendment to Professional Services Agreement is entered into by and between the City of Rolling Hills, a municipal corporation (“City”) and ENVIRONMENTAL DESIGN ASSOCIATES (“Consultant”) as of July ___, 2021. RECITALS A.City and Consultant are parties to a Professional Services Agreement dated July 30, 2019 (the “Agreement”) by which City engaged Consultant to review applicants’ landscaping plans and installed landscaping for compliance with the City’s Water Efficient Landscape Ordinance (See Rolling Hills Municipal Code Chapter 13.18 (Water Efficient Landscape)); B.City and Consultant now desire to amend the Agreement in order to extend the agreement and compensation to Consultant to extend the services. NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows: Section 3. Term and Termination is amended as follows: 3. Term and Termination.This contract shall be valid for three years from execution of this Agreement, to July ___, 2024, unless extended in writing by both parties. Either party may terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to the other party in compliance with Section 3 of this Agreement. In such event, City shall compensate Consultant for all work City reasonably determines to be satisfactorily completed up to the date of termination. The City Manager, or her designee, may extend this Agreement for an additional two years. Such extension shall be in writing by the City Manager to the Consultant. Pursuant to Section 3. Term and Termination of the Agreement, the term is extended to July ___, 2024. Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect. CITY OF ROLLING HILLS _______________________________________ Elaine Jeng, P.E., City Manager CONSULTANT, ENVIRONMENTAL DESIGN ASSOCIATES _______________________________________ Carrie Mandarino, RLA 4769 ATTEST: 185 ____________________________________ Janely Sandoval, City Clerk DATE: _________________________ 186 Agenda Item No.: 9.F Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ELAINE JENG, CITY MANAGER THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:APPROVE PROFESSIONAL SERVICES AGREEMENT WITH MV CHENG & ASSOCIATES FOR FINANCE SERVICES FOR A NOT-TO- EXCEED AMOUNT OF $68,960 FOR FISCAL YEAR 2021-2022. DATE:July 12, 2021 BACKGROUND: Since 2012, the City's Finance Department has been served by the firm Rogers, Anderson, Malody & Scott LLP (RAMS). The initial engagement for service started on March 1, 2012 for three years with a two year extension to July 15, 2017. The scope of work included all aspects of finance, accounting and treasury services ranging from performing basic accounting functions to high-level policy development and presentation. The cost of service per year ranged between $82,000 and $84,000. Service was paid monthly based on a flat rate per month. In 2017, the City engaged RAMS to continue service via a new contract for a term of three years to July 2020. The agreement allowed for a two year extension to July 16, 2022. The City did not extend the term prior to the contract expiration but continued to pay the monthly service cost. The cost of service for the past four years ranged between $85,600 and $92,500 with an average 1.96% rate increase per year. Additionally, the City paid separately $3,168 per year for Consultant Jim Walker to prepare the annual budget for FY2017-2018, FY 2018-2019, and FY 2019-2020. As with RAMS's previous contract, service is paid monthly based on a flat rate. DISCUSSION: In the last three years, the City focused on deferred capital improvements, actively pursuing grant funds, ramped up wildfire mitigation work with the Block Captains, and upgrading the workflow at City Hall to modern practices. The operational activities require close collaboration with the Finance Department in setting up funds to track reimbursements, prepare reimbursement reports, and manage numerous vendors for timely payments. RAMS has been serving the City for nearly ten years and the firm established a good foundation for the City's Finance Department. With the firm's office located in San Bernardino, RAMS' personnel serving the city changed year over year in the last three years. Distance has been cited by assigned personnel as one of the top reason for assignment changes. Finding recently that the contract with RAMS expired in July 2020, staff evaluated other service models 187 to meet operational needs. Most jurisdictions staff the Finance Department with employees. Other jurisdictions like Rolling Hills have the department served by a finance firm. A small population of jurisdictions like Hidden Hills and Bradbury staff the department with PERS annuitants working part- time and directly for the agency. There are benefits to each service model. The model that would best meet operational needs, from the subject matter knowledge and availability standpoints, the City is best served with PERS annuitants (retired Finance Directors, retired municipal Account Managers and retired municipal payroll technicians). The downside to the PERS annuitants is that the City needs to actively manage the personnel to ensure that the annuitants do not work beyond the allotted time to avoid impacts to their retirement. MV Cheng & Associates Inc. (MV Cheng) operates as an incorporated business within he State of California, with associates being sub-contractors of the firm. The firm has over 20 years of experience in municipal auditing, accounting, and finance. The owner Misty Cheng was a municipal Finance Director for several cities. The sub-contractors of MV Cheng have worked in municipalities on short and long term assignments ranging from Payroll Technician, Accountant, Senior Accountant, Account Manager, and Finance Director. Ms. Cheng and her associates are all former employees of municipal government agencies. MV Cheng offers the knowledge of PERS annuitant specifically relating to municipal finance and is flexible on availability, charging only for time worked. Further, MV Cheng offers the ability to use PERS annuitants without the need for the City to manage the annuitants' work hours for compliance with retirement terms. Using the scope of work for RAMS, the staffing level currently provided by RAMS and calculating the effort using MV Cheng rates, the cost of service would be approximately $68,960 including contingency. The actual cost of service could fluctuate depending on the workplan for the year. In comparison, the cost of service provided by RAMS for FY2021-2022 is $92,500. If MV Cheng is engaged to provide finance services, staff proposes to conduct the transition beginning in July and complete the process by the end of September 2021. FISCAL IMPACT: If the City Council should approve an agreement with MV Cheng to provide finance services for Fiscal Year 2021-2022, there would be a savings of $8,124 (FY 21-22 RAMS cost $92,500 - FY21-22 MV Cheng cost $68,960 - RAMS cost for transition months August and September 2021 $15,416). There would additional savings in future years without the need to fund service transitions. The cost of finance services of $92,500 is included in the Fiscal Year 2021-2022 adopted budget. RECOMMENDATION: Approve agreement as presented. ATTACHMENTS: MV Cheng finance services (2)-c1_2021-07-08.pdf FinanceAgreementRAMS-2012.pdf FinanceAgreementRAMS-2015_Extension.pdf Finance_Accouning_Treasury Services Agreement 2017 EXECUTED.pdf 188 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR FINANCE SERVICES Page 1 of 10 This Agreement is made on this 12th day of July, 2021, at Rolling Hills, California, by and between the City of Rolling Hills, a municipal corporation (hereinafter referred to as the “CITY”) and MV Cheng & Associates, Inc., a California corporation (hereinafter referred to as the “CONSULTANT”). RECITALS A. CITY desires to utilize the services of CONSULTANT as an independent contractor in the field of financial services to serve the CITY by providing finance, accounting and treasury services consistent with governmental accounting standards, laws and best practices and otherwise in performing the responsibilities of Finance Director of the CITY. B. CONSULTANT represents that it is fully qualified to perform such financial services by virtue of its experience and the training, education and expertise of its principals, associates and subconsultants. NOW, THEREFORE, the CITY and the CONSULTANT, mutually agree as follows: 1. SERVICES. Pursuant to the authority provided by Government Code Sections 36505 and 37103, Consultant shall serve as Finance Director and shall perform general duties and functions related to financial and accounting services as assigned by the City Manager. Consultant's duties are more particularly described in Exhibit "A," attached hereto and incorporated herein by this reference as though set forth in full. The location where services are to be performed shall be determined by mutual agreement of the parties’ representatives. To the extent that services are performed in City Hall, CONSULTANT agrees that its employees will abide by any COVID-19 protocols then in effect. CONSULTANT shall perform all services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to CITY. 2. TERM OF AGREEMENT. The term of this contract shall commence upon execution by both parties and shall expire on July 11, 2022 unless extended in writing in advance by both parties. 3. PAYMENT FOR SERVICES. CONSULTANT shall be compensated in an amount not to exceed $68,960 for services provided pursuant to this Agreement on an hourly basis at the following hourly rates: Finance Director -- $95/hr. Accountant Technician -- $50/hr. Compensation shall under no circumstances be increased except by written amendment of this Agreement. The CONSULTANT shall be paid within forty-five (45) days of presentation of an invoice to the CITY for services performed to the CITY’s satisfaction. The CONSULTANT shall submit invoices monthly describing the services performed, the date services were performed, a description of reimbursable costs, and any other information requested by the CITY. 4. CONTRACT ADMINISTRATION. 189 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR SERVICES Page 2 of 10 4.1. The CITY’s Representative. Unless otherwise designated in writing, the City Manager shall serve as the CITY’s representative for the administration of this Agreement. All activities performed by the CONSULTANT shall be coordinated with the City Manager. 4.2. Manager-in-Charge. For the CONSULTANT , Misty V. Cheng, shall be in charge of all matters relating to this Agreement and any agreement or approval made by her shall be binding on the CONSULTANT. The Manager-in-Charge shall not be replaced without the written consent of the CITY. 4.3. Responsibilities of the CITY. The CITY shall provide all relevant documentation in its possession to the CONSULTANT upon request and CITY staff shall work with CONSULTANT in order to facilitate its performance of its services hereunder. 4.4. Personnel. The CONSULTANT represents that it has or will secure at its own expense all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by the CONSULTANT or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. The CONSULTANT reserves the right to determine the assignment of its own employees to the performance of the CONSULTANT’s services under this Agreement, but the CITY reserves the right, for good cause, to require the CONSULTANT to exclude any employee from performing services on the CITY’s premises. 4.5. Confidentiality. Employees of CONSULTANT in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of CITY. CONSULTANT covenants that all data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONSULTANT without prior written authorization by CITY. CITY shall grant such authorization if disclosure is required by law. All CITY data shall be returned to CITY upon the termination of this Agreement. CONSULTANT'S covenant under this section shall survive the termination of this Agreement. 5. TERMINATION. 5.1. Termination for Convenience. Either party may terminate this Agreement without cause and in its sole discretion at any time by giving the other party thirty (30) days' written notice of such termination. In the event of such termination, the CONSULTANT shall cease services as of the date of termination and shall be compensated for services performed to the CITY's satisfaction up to the date of termination. 5.2. Termination for Cause. All terms, provisions, and specifications of this Agreement are material and binding, and failure to perform any material portion of the work described herein shall be considered a breach of this Agreement. Should the Agreement be breached in any manner, the CITY may, at its option, terminate the Agreement not less than five (5) days after written notification is received by the CONSULTANT to remedy the violation within the stated time or 190 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR SERVICES Page 3 of 10 within any other time period agreed to by the parties. In the event of such termination, the CONSULTANT shall be responsible for any additional costs incurred by the CITY in securing the services from another Consultant. 6. INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Notwithstanding the foregoing, CITY agrees to and shall indemnify, hold harmless and defend at its expense CONSULTANT from any and all claims, actions, losses, damages, charges, expenses or attorneys fees to which Contractor may be subject solely by virtue of CONSULTANT’S status as a CITY official and arising out of, or resulting from, actions within CONSULTANT’S scope of duties as defined herein. 7. INSURANCE REQUIREMENTS. 7.1. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies: 7.1.1. Workers’ Compensation Coverage. The CONSULTANT shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for its employees in accordance with the laws of the State of California. In addition, the CONSULTANT shall require any and every subConsultant to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subConsultant’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City. This provision shall not apply if the CONSULTANT has no employees performing work under this Agreement. If the CONSULTANT has no employees for the purposes of this Agreement, the CONSULTANT shall sign the “Certificate of Exemption from Workers’ Compensation 191 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR SERVICES Page 4 of 10 Insurance” which is attached hereto and incorporated herein by reference as “Exhibit B.” 7.1.2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. 7.1.3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than three hundred thousand dollars ($300,000) combined single limit for each occurrence. If CONSULTANT or CONSULTANT’s employees will use personal autos in any way on this project, CONSULTANT shall obtain evidence of personal auto liability coverage for each such person. 7.2. Endorsements. Each general liability and automobile liability insurance policy shall be issued by insurers possessing a Best’s rating of no less than A-:VII. Each general liability insurance policy shall be endorsed with the specific language of Section 8.2.1 below. CONSULTANT also agrees to require all Consultants, and subConsultants to do likewise. 7.2.1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.” 7.2.2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy. 7.2.3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. 7.2.4. Notwithstanding the provisions included in any of the ISO Additional Insured Endorsement forms, CONSULTANT acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amounts of coverage required. Any insurance proceeds available to the CITY in excess of the limits and coverage required in 192 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR SERVICES Page 5 of 10 this agreement and which is applicable to a given loss will be available to the CITY. 7.2.5. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents regardless of the applicability of any insurance proceeds, and agrees to require all subConsultants to do likewise. 7.2.6. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers. 7.2.7. The insurance provided by this policy shall not be suspended, voided or reduced in coverage or in limits except after thirty (30) days’ written notice has been submitted to the CITY and approved of in writing, except in the case of cancellation, for which ten (10) days’ written notice shall be provided. 7.2.8. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 7.3. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner’s behalf upon the Owner’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 7.4. Certificates of Insurance. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement. The CONSULTANT shall provide written evidence of current automobile coverage to comply with the automobile insurance requirement. 7.5. Failure to Procure Insurance. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of 193 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR SERVICES Page 6 of 10 contract under which the CITY may terminate this Agreement pursuant to Section 6.2 above. 8. ASSIGNMENT AND SUBCONTRACTING. The parties recognize that a substantial inducement to the CITY for entering into this Agreement is the professional reputation, experience, and competence of the CONSULTANT. Assignments of any or all rights, duties, or obligations of the CONSULTANT under this Agreement will be permitted only with the express consent of the CITY. The CONSULTANT shall not subcontract any portion of the work to be performed under this Agreement without the written authorization of the CITY. If the CITY consents to such subcontract, the CONSULTANT shall be fully responsible to the CITY for all acts or omissions of the subconsultant. Nothing in this Agreement shall create any contractual relationship between the CITY and subconsultant nor shall it create any obligation on the part of the CITY to pay or to see to the payment of any monies due to any such subconsultant other than as otherwise is required by law. 9. COMPLIANCE WITH LAWS, CODES, ORDINANCES, AND REGULATIONS. The CONSULTANT shall use the standard of care in its profession to comply with all applicable federal, state, and local laws, codes, ordinances, and regulations. 9.1. Taxes. The CONSULTANT agrees to pay all required taxes on amounts paid to the CONSULTANT under this Agreement, and to indemnify and hold the CITY harmless from any and all taxes, assessments, penalties, and interest asserted against the CITY by reason of the independent Consultant relationship created by this Agreement. In the event that the CITY is audited by any Federal or State agency regarding the independent Consultant status of the CONSULTANT and the audit in any way fails to sustain the validity of a wholly independent Consultant relationship between the CITY and the CONSULTANT, then the CONSULTANT agrees to reimburse the CITY for all costs, including accounting and attorneys’ fees, arising out of such audit and any appeals relating thereto. 9.2. Workers’ Compensation Law. The CONSULTANT shall fully comply with the workers’ compensation law regarding the CONSULTANT and the CONSULTANT’S employees. The CONSULTANT further agrees to indemnify and hold the CITY harmless from any failure of the CONSULTANT to comply with applicable workers’ compensation laws. The CITY shall have the right to offset against the amount of any compensation due to the CONSULTANT under this Agreement any amount due to the CITY from the CONSULTANT as a result of the CONSULTANT’S failure to promptly pay to the CITY any reimbursement or indemnification arising under this Section. 9.3. Licenses. The CONSULTANT represents and warrants to the CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of the CONSULTANT to practice its profession. The CONSULTANT represents and warrants to the CITY that the CONSULTANT shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of the CONSULTANT to practice its profession. The CONSULTANT shall maintain a City of Rolling Hills business license, if required under CITY ordinance. 194 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR SERVICES Page 7 of 10 10. CONFLICT OF INTEREST. The CONSULTANT confirms that it has no financial, contractual, or other interest or obligation that conflicts with or is harmful to performance of its obligations under this Agreement. The CONSULTANT shall not during the term of this Agreement knowingly obtain such an interest or incur such an obligation, nor shall it employ or subcontract with any person for performance of this Agreement who has such incompatible interest or obligation. CONSULTANT and its associates and subconsultants will comply with all conflict of interest statutes of the State of California applicable to CONSULTANT'S services under this Agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. 11. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY. The CONSULTANT represents and agrees that it does not and will not discriminate against any employee or applicant for employment because of race, religion, color, national origin, sex, sexual orientation, gender identity, political affiliation or opinion, medical condition, or pregnancy or pregnancy-related condition. The CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, religion, color, national origin, sex, sexual orientation, gender identity, political affiliation or opinion, medical condition, or pregnancy or pregnancy-related condition. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoffs or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The CONSULTANT agrees to include in all solicitations or advertisements for employment and to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 12. HIRING OF CONSULTANT’S ASSOCIATES AND/OR SUBCONTRACTORS. CITY agrees that each of CONSULTANT’S associates and/or subcontractors will only be able to obtain a direct contract or professional services agreement with the CITY not earlier than two years following the expiration of this Agreement. CITY agrees not to hire one of CONSULTANT’S associates and/or subcontractors as a full time, permanent, fully benefited employee of the CITY, unless CITY has performed a recruitment and the associate and/or subcontractor has billed 960 hours to the CITY. CITY agrees not to hire one of CONSULTANT’S associates and/or subcontractors as a part time, non-benefited employee on the CITY’S payroll unless the associate and/or subcontractor has billed 960 hours to the CITY and the CITY pays a fee of 5% of the associate and/or subcontractor’s annualized wages based on the hourly rate charged, to CONSULTANT. If CITY employs CONSULTANT’S associates and/or subcontractors through another temporary service or staffing agency, CITY agrees to pay a fee of 10% of the associate and/or subcontractor’s annualized wages based on the hourly rate charged, to CONSULTANT. 13. RECORDS AND AUDITS. The CONSULTANT shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the CITY or any authorized representative. All records shall be made available at the request of the CITY, with reasonable notice, during regular business hours, and shall be retained by the CONSULTANT for a period of three years after the expiration of this Agreement. 195 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR SERVICES Page 8 of 10 14. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONSULTANT, except the CONSULTANT’S notes and workpapers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONSULTANT, but any re-use of such documents by the CITY on any other project without prior written consent of the CONSULTANT shall be at the sole risk of the CITY. The CONSULTANT shall at its sole expense provide all such documents to the CITY upon request. 15. INDEPENDENT CONTRACTOR. The CONSULTANT is and shall at all times remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT’S employees or agents, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. The CONSULTANT shall have no power to incur any debt, obligation, or liability on behalf of the CITY or otherwise act on behalf of the CITY as an agent. 16. NOTICE. All Notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty- eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. City of Rolling Hills 2 Portuguese Bend Road. Rolling Hills, CA 90274 Attention: Elaine Jeng, P.E. CONSULTANT: MV Cheng & Associates 102 W. 24th Street Upland, CA 91784 Attention: Misty V. Cheng 17. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 18. ENTIRE AGREEMENT; MODIFICATION. This Agreement supersedes any and all other agreements, either oral or written, between the parties, and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, oral or 196 65277.00001\34038161.1 CITY OF ROLLING HILLS AGREEMENT FOR SERVICES Page 9 of 10 otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. Any agreement, statement, or promise not contained in the Agreement, and any modification to the Agreement, will be effective only if signed by both parties. 19. WAIVER. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this agreement. Payment of any invoice by the CITY shall not constitute a waiver of the CITY’s right to obtain correction or replacement of any defective or noncompliant work product. 20. EXECUTION. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 21. AUTHORITY TO ENTER AGREEMENT. The CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform this Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. IN WITNESS WHEREOF, the parties have executed this Agreement the 12th day of July, 2021. CONSULTANT: _____________________________________ Misty V. Cheng, President CITY OF ROLLING HILLS: Elaine Jeng, City Manager ATTEST: Janely Sandoval, City Clerk 197 65277.00001\34038161.1 Page 10 of 10 EXHIBIT A Scope of Services The CONSULTANT shall provide all aspects of finance, accounting and treasury services ranging from performing basic accounting functions to high-level policy development and presentation on an as-needed basis. The CONSULTANT shall comply with all finance-related laws and ethics, obtain a Fidelity Bond and complete Economic Interest Form 700. The CONSULTANT shall be familiar with and maintain internal controls to extent possible. Services shall include accounting, bookkeeping, cash management, assessment billing, budgeting, records management, report preparation, financial analysis, payroll functions, daily and long-term investment functions, presentations and all other financial services associated with municipal operations. Examples of services include: 1. Accounting functions such as maintaining ledgers, year-end closings, and fixed asset schedules. 2. Preparation and production of the Annual Finance Statements, reports and statements in accordance with GAAP, Sarbanes-Oxley, GFOA, State and Federal and other professional and legal standards. 3. Processing all recording all revenues. 4. Processing all warrants. 5. Working with the financial institutions, auditor, contractors and employees benefit providers. 6. Performing reviews and audits of financial data including quarterly federal and state payroll reports. 7. Preparing and representing fiscal year and mid-year budget including projects, fee schedule, Gann limit, rates, and forecasts. 8. Utilizing office automation for spreadsheets and financial and budget reports and using Abila and Fund Balance software for all accounting practices. 9. Cash management including investing, transfers, monitoring balances, reconciling statements and maintaining petty cash. 10. Reporting to local and state agencies relative to revenues and expenditures. 11. Maintaining all personnel files and serve as personnel officer. 12. Performing special projects and duties as assigned/necessary. 13. Developing and implementing best practices and policies. 14. Provide coverage of the front counter and telephones as necessary. 15. Payroll and benefit administration. 16. False alarm billing. 17. Assist the City Manager with administrative duties and research pertaining to budget and finance. 18. Attending and presenting at City Council, community and other meetings as required. 19. Communicating directly with City Council, staff and the public. 20. Working in emergencies/disasters, as needed as the City’s Finance Director. 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 Agenda Item No.: 10.A Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JANELY SANDOVAL, CITY CLERK THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:ROLLING HILLS COMMUNITY ASSOCIATION (RHCA) GATE ATTENDANT TRAVON THOMPSON'S SERVICE TO THE COMMUNITY. DATE:July 12, 2021 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 217 Agenda Item No.: 10.B Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:AB 215 HOUSING ELEMENT: REGIONAL HOUSING NEED: RELATIVE PROGRESS DETERMINATION. (DIERINGER) DATE:July 12, 2021 BACKGROUND: On June 28, 2021, Mayor Dieringer gave a brief overview of Assembly Bill 215 (Chiu) and asked to bring it back for further discussion. The proposed Bill requires jurisdictions who are not meeting their regional housing needs to have a mid-cycle housing element consultation with the State Housing and Community Development Department and adopt pro-housing policies. Attached are the latest version of Assembly Bill 215, current status and bill analysis. DISCUSSION: BILL SUMMARY AB 215, as amended, Chiu. Housing element: regional housing need: relative progress determination. (1) Existing law, the Planning and Zoning Law, requires a city or county to adopt a general plan for land use development within its boundaries that includes, among other things, a housing element. That law requires the Department of Housing and Community Development to determine whether the housing element is in substantial compliance with specified provisions of that law. -This bill, starting with the 6th housing element revision, would require the department to determine the relative progress toward meeting regional housing needs of each jurisdiction, council of governments, and subregion, as specified. -The bill would require the department to make this determination based on the information contained in the annual reports submitted by each jurisdiction, as specified. -The bill would require the department to make this determination for all housing and for lower income housing by dividing the applicable entity’s progress toward meeting its share of the regional housing need by its prorated share of the regional housing need, as specified. 218 -The bill would require the department to post the determinations of relative progress on its internet website by July 1 of the year in which relative progress is determined. -The bill would require a jurisdiction to undertake a midcycle housing element consultation with the department if the jurisdiction’s progress toward meeting its share of the regional housing need is less than its prorated share of the regional housing need and the relative progress of the jurisdiction for all housing or for lower income housing is less than the relative progress of the affiliated council of governments or subregion, as specified. -The bill would require a jurisdiction to undertake specified actions, jurisdiction, in consultation with the department, as a part of this midcycle housing element consultation, including a review and update of the jurisdiction’s goals, policies, quantified objectives, financial resources, and scheduled programs to review and update its scheduled programs and ensure that all programs have enforceable actions and concrete timelines. -The bill would require the department to find that a housing element is not in substantial compliance with the Planning and Zoning Law if the department determines that the jurisdiction has not complied with these provisions. -Because this bill would require certain jurisdictions to participate in a midcycle housing element consultation with the department, the bill imposes a state-mandated local program. (2) Existing law, for award cycles commencing after July 1, 2021, awards a city or county additional points in the scoring of specified program applications if the city or county, among other things, has been designated by the department as prohousing based upon its adoption of prohousing local policies for housing, as provided. Existing law defines “prohousing local policies” as policies that facilitate the planning, approval, or construction of housing, including, but not limited to, local financial incentives for housing, reduced parking requirements for sites that are zoned for residential development, and the adoption of zoning allowing for use by right for residential and mixed-use development. -This bill, commencing with the 6th revision of the housing element, would require a jurisdiction to attain a prohousing designation by the department if the jurisdiction’s relative progress toward meeting its share of the regional or subregional housing need for all housing is at least 10 percentage points less than the relative progress of their affiliated council of governments or subregion, as determined pursuant to the provisions described above, as specified. (3) The Planning and Zoning Law also requires the department to notify a city, county, or city and county, and authorizes the department to notify the office of the Attorney General, that the city, county, or city and county is in violation of state law if the department finds that the housing element or an amendment to the housing element does not substantially comply with specified provisions of the Planning and Zoning Law, or that the local government has taken action or failed to act in violation of specified provisions of law. -This bill would add the Housing Crisis Act of 2019 to those specified provisions of law. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. -This bill would provide that no reimbursement is required by this act for a specified reason. Retrieved from https://www.billtrack50.com/billdetail/1265073 219 FISCAL IMPACT: None. RECOMMENDATION: Receive presentation from Mayor Dieringer. ATTACHMENTS: 20210AB215_97.pdf VOTES - Copy.docx AB - Copy.docx 202120220AB215_Senate Housing.pdf 202120220AB215_Assembly Floor Analysis.pdf 202120220AB215_Assembly Appropriations.pdf 202120220AB215_Assembly Local Government.pdf 202120220AB215_Assembly Housing And Community Development.pdf 220 AMENDED IN SENATE JUNE 23, 2021 AMENDED IN ASSEMBLY APRIL 5, 2021 california legislature—2021–22 regular session ASSEMBLY BILL No. 215 Introduced by Assembly Member Chiu January 11, 2021 An act to amend Section 65585 of, and to add Sections 65585.5 and 65589.10 to, the Government Code, relating to housing. legislative counsel’s digest AB 215, as amended, Chiu. Housing element: regional housing need: relative progress determination. (1)  Existing law, the Planning and Zoning Law, requires a city or county to adopt a general plan for land use development within its boundaries that includes, among other things, a housing element. That law requires the Department of Housing and Community Development to determine whether the housing element is in substantial compliance with specified provisions of that law. This bill, starting with the 6th housing element revision, would require the department to determine the relative progress toward meeting regional housing needs of each jurisdiction, council of governments, and subregion, as specified. The bill would require the department to make this determination based on the information contained in the annual reports submitted by each jurisdiction, as specified. The bill would require the department to make this determination for all housing and for lower income housing by dividing the applicable entity’s progress toward meeting its share of the regional housing need by its prorated share of the regional housing need, as specified. The bill would 97 221 require the department to post the determinations of relative progress on its internet website by July 1 of the year in which relative progress is determined. The bill would require a jurisdiction to undertake a midcycle housing element consultation with the department if the jurisdiction’s progress toward meeting its share of the regional housing need is less than its prorated share of the regional housing need and the relative progress of the jurisdiction for all housing or for lower income housing is less than the relative progress of the affiliated council of governments or subregion, as specified. The bill would require a jurisdiction to undertake specified actions, jurisdiction, in consultation with the department, as a part of this midcycle housing element consultation, including a review and update of the jurisdiction’s goals, policies, quantified objectives, financial resources, and scheduled programs. to review and update its scheduled programs and ensure that all programs have enforceable actions and concrete timelines. The bill would require the department to find that a housing element is not in substantial compliance with the Planning and Zoning Law if the department determines that the jurisdiction has not complied with these provisions. Because this bill would require certain jurisdictions to participate in a midcycle housing element consultation with the department, the bill imposes a state-mandated local program. (2)  Existing law, for award cycles commencing after July 1, 2021, awards a city or county additional points in the scoring of specified program applications if the city or county, among other things, has been designated by the department as prohousing based upon its adoption of prohousing local policies for housing, as provided. Existing law defines “prohousing local policies” as policies that facilitate the planning, approval, or construction of housing, including, but not limited to, local financial incentives for housing, reduced parking requirements for sites that are zoned for residential development, and the adoption of zoning allowing for use by right for residential and mixed-use development. This bill, commencing with the 6th revision of the housing element, would require a jurisdiction to attain a prohousing designation by the department if the jurisdiction’s relative progress toward meeting its share of the regional or subregional housing need for all housing is at least 10 percentage points less than the relative progress of their affiliated council of governments or subregion, as determined pursuant to the provisions described above, as specified. 97 — 2 — AB 215 222 (3)  The Planning and Zoning Law also requires the department to notify a city, county, or city and county, and authorizes the department to notify the office of the Attorney General, that the city, county, or city and county is in violation of state law if the department finds that the housing element or an amendment to the housing element does not substantially comply with specified provisions of the Planning and Zoning Law, or that the local government has taken action or failed to act in violation of specified provisions of law. This bill would add the Housing Crisis Act of 2019 to those specified provisions of law. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason. Vote: majority. Appropriation: no. Fiscal committee: yes.​ State-mandated local program: yes.​ The people of the State of California do enact as follows: line 1 SECTION 1. Section 65585 of the Government Code is line 2 amended to read: line 3 65585. (a)  In the preparation of its housing element, each city line 4 and county shall consider the guidelines adopted by the department line 5 pursuant to Section 50459 of the Health and Safety Code. Those line 6 guidelines shall be advisory to each city or county in the line 7 preparation of its housing element. line 8 (b)  (1)  At least 90 days prior to adoption of its housing element, line 9 or at least 60 days prior to the adoption of an amendment to this line 10 element, the planning agency shall submit a draft element or draft line 11 amendment to the department. line 12 (2)  The planning agency staff shall collect and compile the line 13 public comments regarding the housing element received by the line 14 city, county, or city and county, and provide these comments to line 15 each member of the legislative body before it adopts the housing line 16 element. line 17 (3)  The department shall review the draft and report its written line 18 findings to the planning agency within 90 days of its receipt of the line 19 draft in the case of an adoption or within 60 days of its receipt in line 20 the case of a draft amendment. 97 AB 215 — 3 — 223 line 1 (c)  In the preparation of its findings, the department may consult line 2 with any public agency, group, or person. The department shall line 3 receive and consider any written comments from any public line 4 agency, group, or person regarding the draft or adopted element line 5 or amendment under review. line 6 (d)  In its written findings, the department shall determine line 7 whether the draft element or draft amendment substantially line 8 complies with this article. line 9 (e)  Prior to the adoption of its draft element or draft amendment, line 10 the legislative body shall consider the findings made by the line 11 department. If the department’s findings are not available within line 12 the time limits set by this section, the legislative body may act line 13 without them. line 14 (f)  If the department finds that the draft element or draft line 15 amendment does not substantially comply with this article, the line 16 legislative body shall take one of the following actions: line 17 (1)  Change the draft element or draft amendment to substantially line 18 comply with this article. line 19 (2)  Adopt the draft element or draft amendment without changes. line 20 The legislative body shall include in its resolution of adoption line 21 written findings which explain the reasons the legislative body line 22 believes that the draft element or draft amendment substantially line 23 complies with this article despite the findings of the department. line 24 (g)  Promptly following the adoption of its element or line 25 amendment, the planning agency shall submit a copy to the line 26 department. line 27 (h)  The department shall, within 90 days, review adopted line 28 housing elements or amendments and report its findings to the line 29 planning agency. line 30 (i)  (1)  (A)  The department shall review any action or failure line 31 to act by the city, county, or city and county that it determines is line 32 inconsistent with an adopted housing element or Section 65583, line 33 including any failure to implement any program actions included line 34 in the housing element pursuant to Section 65583. The department line 35 shall issue written findings to the city, county, or city and county line 36 as to whether the action or failure to act substantially complies line 37 with this article, and provide a reasonable time no longer than 30 line 38 days for the city, county, or city and county to respond to the line 39 findings before taking any other action authorized by this section, line 40 including the action authorized by subparagraph (B). 97 — 4 — AB 215 224 line 1 (B)  If the department finds that the action or failure to act by line 2 the city, county, or city and county does not substantially comply line 3 with this article, and if it has issued findings pursuant to this section line 4 that an amendment to the housing element substantially complies line 5 with this article, the department may revoke its findings until it line 6 determines that the city, county, or city and county has come into line 7 compliance with this article. line 8 (2)  The department may consult with any local government, line 9 public agency, group, or person, and shall receive and consider line 10 any written comments from any public agency, group, or person, line 11 regarding the action or failure to act by the city, county, or city line 12 and county described in paragraph (1), in determining whether the line 13 housing element substantially complies with this article. line 14 (j)  The department shall notify the city, county, or city and line 15 county and may notify the office of the Attorney General that the line 16 city, county, or city and county is in violation of state law if the line 17 department finds that the housing element or an amendment to this line 18 element, or any action or failure to act described in subdivision line 19 (i), does not substantially comply with this article or that any local line 20 government has taken an action in violation of the following: line 21 (1)  Housing Accountability Act (Section 65589.5 of the line 22 Government Code). line 23 (2)  Section 65863 of the Government Code. line 24 (3)  Chapter 4.3 (commencing with Section 65915) of Division line 25 1 of Title 7 of the Government Code. line 26 (4)  Section 65008 of the Government Code. line 27 (5)  Housing Crisis Act of 2019 (Section 66300 of the line 28 Government Code). line 29 (k)  Commencing July 1, 2019, prior to the Attorney General line 30 bringing any suit for a violation of the provisions identified in line 31 subdivision (j) related to housing element compliance and seeking line 32 remedies available pursuant to this subdivision, the department line 33 shall offer the jurisdiction the opportunity for two meetings in line 34 person or via telephone to discuss the violation, and shall provide line 35 the jurisdiction written findings regarding the violation. This line 36 paragraph does not affect any action filed prior to the effective line 37 date of this section. The requirements set forth in this subdivision line 38 do not apply to any suits brought for a violation or violations of line 39 paragraphs (1), (3), and (4) of subdivision (j). 97 AB 215 — 5 — 225 line 1 (l)  In any action or special proceeding brought by the Attorney line 2 General relating to housing element compliance pursuant to a line 3 notice or referral under subdivision (j), the Attorney General may line 4 request, upon a finding of the court that the housing element does line 5 not substantially comply with the requirements of this article line 6 pursuant to this section, that the court issue an order or judgment line 7 directing the jurisdiction to bring its housing element into line 8 substantial compliance with the requirements of this article. The line 9 court shall retain jurisdiction to ensure that its order or judgment line 10 is carried out. If a court determines that the housing element of line 11 the jurisdiction substantially complies with this article, it shall line 12 have the same force and effect, for purposes of eligibility for any line 13 financial assistance that requires a housing element in substantial line 14 compliance and for purposes of any incentives provided under line 15 Section 65589.9, as a determination by the department that the line 16 housing element substantially complies with this article. line 17 (1)  If the jurisdiction has not complied with the order or line 18 judgment after twelve months, the court shall conduct a status line 19 conference. Following the status conference, upon a determination line 20 that the jurisdiction failed to comply with the order or judgment line 21 compelling substantial compliance with the requirements of this line 22 article, the court shall impose fines on the jurisdiction, which shall line 23 be deposited into the Building Homes and Jobs Trust Fund. Any line 24 fine levied pursuant to this paragraph shall be in a minimum line 25 amount of ten thousand dollars ($10,000) per month, but shall not line 26 exceed one hundred thousand dollars ($100,000) per month, except line 27 as provided in paragraphs (2) and (3). In the event that the line 28 jurisdiction fails to pay fines imposed by the court in full and on line 29 time, the court may require the Controller to intercept any available line 30 state and local funds and direct such funds to the Building Homes line 31 and Jobs Trust Fund to correct the jurisdiction’s failure to pay. line 32 The intercept of the funds by the Controller for this purpose shall line 33 not violate any provision of the California Constitution. line 34 (2)  If the jurisdiction has not complied with the order or line 35 judgment after three months following the imposition of fees line 36 described in paragraph (1), the court shall conduct a status line 37 conference. Following the status conference, if the court finds that line 38 the fees imposed pursuant to paragraph (1) are insufficient to bring line 39 the jurisdiction into compliance with the order or judgment, the line 40 court may multiply the fine determined pursuant to paragraph (1) 97 — 6 — AB 215 226 line 1 by a factor of three. In the event that the jurisdiction fails to pay line 2 fines imposed by the court in full and on time, the court may line 3 require the Controller to intercept any available state and local line 4 funds and direct such funds to the Building Homes and Jobs Trust line 5 Fund to correct the jurisdiction’s failure to pay. The intercept of line 6 the funds by the Controller for this purpose shall not violate any line 7 provision of the California Constitution. line 8 (3)  If the jurisdiction has not complied with the order or line 9 judgment six months following the imposition of fees described line 10 in paragraph (1), the court shall conduct a status conference. Upon line 11 a determination that the jurisdiction failed to comply with the order line 12 or judgment, the court may impose the following: line 13 (A)  If the court finds that the fees imposed pursuant to line 14 paragraphs (1) and (2) are insufficient to bring the jurisdiction into line 15 compliance with the order or judgment, the court may multiply line 16 the fine determined pursuant to paragraph (1) by a factor of six. line 17 In the event that the jurisdiction fails to pay fines imposed by the line 18 court in full and on time, the court may require the Controller to line 19 intercept any available state and local funds and direct such funds line 20 to the Building Homes and Jobs Trust Fund to correct the line 21 jurisdiction’s failure to pay. The intercept of the funds by the line 22 Controller for this purpose shall not violate any provision of the line 23 California Constitution. line 24 (B)  The court may order remedies available pursuant to Section line 25 564 of the Code of Civil Procedure, under which the agent of the line 26 court may take all governmental actions necessary to bring the line 27 jurisdiction’s housing element into substantial compliance pursuant line 28 to this article in order to remedy identified deficiencies. The court line 29 shall determine whether the housing element of the jurisdiction line 30 substantially complies with this article and, once the court makes line 31 that determination, it shall have the same force and effect, for all line 32 purposes, as the department’s determination that the housing line 33 element substantially complies with this article. An agent appointed line 34 pursuant to this paragraph shall have expertise in planning in line 35 California. line 36 (4)  This subdivision does not limit a court’s discretion to apply line 37 any and all remedies in an action or special proceeding for a line 38 violation of any law identified in subdivision (j). line 39 (m)  In determining the application of the remedies available line 40 under subdivision (l), the court shall consider whether there are 97 AB 215 — 7 — 227 line 1 any mitigating circumstances delaying the jurisdiction from coming line 2 into compliance with state housing law. The court may consider line 3 whether a city, county, or city and county is making a good faith line 4 effort to come into substantial compliance or is facing substantial line 5 undue hardships. line 6 (n)  The office of the Attorney General may seek all remedies line 7 available under law including those set forth in this section. line 8 SEC. 2. Section 65585.5 is added to the Government Code, to line 9 read: line 10 65585.5. (a)  Commencing with the sixth revision of the line 11 housing element pursuant to Section 65588, the department shall line 12 determine the relative progress toward meeting regional housing line 13 needs subject to the following: line 14 (1)  (A)  The department shall determine relative progress toward line 15 meeting regional housing needs for all housing and lower income line 16 housing during the fifth year of the applicable planning period. line 17 (B)  The department shall also determine relative progress toward line 18 meeting regional housing needs for all housing during the year line 19 after the completion of the jurisdiction’s planning period. The line 20 department’s determination of relative progress under this line 21 subparagraph shall be used to determine jurisdictions that must line 22 attain a prohousing designation pursuant to Section 65589.10 and line 23 shall not be the basis for a midcycle housing element consultation line 24 under subdivision (b). line 25 (2)  The department shall make relative progress determinations line 26 based on the information contained in the annual reports submitted line 27 pursuant to Section 65400, and shall measure relative progress line 28 subject to the following: line 29 (A)  For each jurisdiction: line 30 (i)  Relative progress for all housing shall be measured by line 31 dividing the jurisdiction’s progress toward meeting its share of the line 32 regional housing need by its prorated share of the regional housing line 33 need, as determined pursuant to Section 65584. line 34 (ii)  Relative progress for lower income housing shall be line 35 measured by dividing the jurisdiction’s progress toward meeting line 36 its share of the regional housing need for the very low and line 37 low-income categories by its prorated share of the regional housing line 38 need for very low and low-income households, as determined line 39 pursuant to Section 65584. line 40 (B)  For each council of governments: 97 — 8 — AB 215 228 line 1 (i)  Relative progress for all housing shall be measured by line 2 summing the progress of each of the council of governments’ line 3 member jurisdictions toward meeting their share of the regional line 4 housing need and dividing that sum by the prorated regional line 5 housing need, as determined pursuant to Section 65584.01. line 6 (ii)  Relative progress for lower income housing shall be line 7 measured by summing the progress of each of the council of line 8 governments’ member jurisdictions toward meeting their share of line 9 the regional housing need for very low and low-income households line 10 and dividing that sum by the prorated regional housing need for line 11 very low and low-income households, as determined pursuant to line 12 Section 65584.01. line 13 (C)  For each subregion: line 14 (i)  Relative progress for all housing shall be measured by line 15 summing the progress of each of the subregion’s member line 16 jurisdictions toward meeting their share of the subregional housing line 17 need and dividing that sum by the prorated subregional housing line 18 need, as determined pursuant to Section 65584.03. line 19 (ii)  Relative progress for lower income housing shall be line 20 measured by summing the progress of each of the subregion’s line 21 member jurisdictions toward meeting their share of the subregional line 22 housing need for very low and low-income households and dividing line 23 that sum by the prorated subregional housing need for very low line 24 and low-income households, as determined pursuant to Section line 25 65584.03. line 26 (3)  This subdivision shall only apply to jurisdictions with an line 27 eight-year housing element planning period, pursuant to Section line 28 65588. line 29 (4)  Determinations of relative progress shall be published on line 30 the department’s internet website by July 1 of the year in which line 31 relative progress is determined. line 32 (b)  (1)  A jurisdiction shall undertake a midcycle housing line 33 element consultation with the department if both of the following line 34 occur: line 35 (A)  The jurisdiction’s progress toward meeting its share of the line 36 regional housing need is less than its prorated share of the regional line 37 housing need. line 38 (B)  The jurisdiction meets one of the following: line 39 (i)  The jurisdiction’s relative progress for all housing during line 40 the fifth year of the applicable planning period, pursuant to 97 AB 215 — 9 — 229 line 1 subdivision (a), is less than the relative progress for all housing of line 2 the jurisdiction’s affiliated council of governments or subregion. line 3 (ii)  The jurisdiction’s relative progress for very low and line 4 low-income households during the fifth year of the applicable line 5 planning period, pursuant to subdivision (a), is less than the relative line 6 progress for very low and low-income households of the line 7 jurisdiction’s affiliated council of governments or subregion. line 8 (2)  A jurisdiction required to conduct a midcycle housing line 9 element consultation pursuant to this subdivision shall, in line 10 coordination with the department, do all of the following: line 11 department and for any of the categories for which the jurisdiction line 12 is required to undertake a midcycle housing element consultation line 13 pursuant to paragraph (1), review and update, as necessary, all line 14 scheduled programs and ensure that all programs have enforceable line 15 actions and concrete timelines. line 16 (A)  Review and update, as necessary, all goals, policies, line 17 quantified objectives, financial resources, and scheduled programs. line 18 (B)  Ensure that all programs have enforceable actions and line 19 concrete timelines. line 20 (3)  (A)  By July 1 of the year in which the determination of line 21 relative progress has occurred pursuant to subdivision (a), the line 22 department shall notify each jurisdiction, in writing, of their need line 23 to comply with this subdivision. line 24 (B)  A midcycle housing element consultation shall occur within line 25 six months of the jurisdiction receiving the notice pursuant to line 26 subparagraph (A). line 27 (C)  Any revisions to the housing element required by the line 28 department during a midcycle housing element consultation must line 29 be completed within one year of the consultation. line 30 (4)  The department may apply the requirements of this line 31 subdivision to any jurisdiction that fails to submit a substantially line 32 compliant annual report pursuant to the timelines and requirements line 33 of Section 65400. line 34 (5)  If the department determines that a jurisdiction has not line 35 complied with the requirements of this subdivision, the department line 36 shall find that their housing element does not substantially comply line 37 with this article, pursuant to Section 65585. line 38 (c)  The section shall not be construed to diminish or undermine line 39 the department’s enforcement authority granted elsewhere in line 40 statute or regulation. 97 — 10 — AB 215 230 line 1 SEC. 3. Section 65589.10 is added to the Government Code, line 2 to read: line 3 65589.10. (a)  Commencing with the sixth revision of the line 4 housing element pursuant to Section 65588, any jurisdiction whose line 5 relative progress toward meeting its share of the regional or line 6 subregional housing need for all housing, as determined pursuant line 7 to paragraph (2) of subdivision (a) of Section 65585.5, is at least line 8 10 percentage points less than the relative progress of their line 9 affiliated council of governments or subregion shall be required line 10 to attain a prohousing designation by the department pursuant to line 11 subdivision (c) of Section 65589.9. line 12 (b)  (1)  The department shall determine whether a jurisdiction line 13 is required to attain a prohousing designation pursuant to line 14 subdivision (a) by July 1 of the year in which the determination line 15 of relative progress has occurred. line 16 (2)  The department shall make a second determination of line 17 whether a jurisdiction is required to attain a prohousing designation line 18 pursuant to subdivision (a) by July 1 of the year after the line 19 completion of the jurisdiction’s planning period. line 20 (3)  The department shall provide written notice to a jurisdiction line 21 that must attain a prohousing designation pursuant to subdivision line 22 (a) by July 1 of the year in which the determination is made. line 23 (4)  A jurisdiction that receives written notice pursuant to line 24 paragraph (3) that does not already have a prohousing designation line 25 shall attain a prohousing designation by July 1 of the year after line 26 receiving the notice pursuant to paragraph (3). If the jurisdiction line 27 does not comply with this timeline, the department shall find that line 28 the jurisdiction’s housing element does not substantially comply line 29 with this article pursuant to Section 65585. line 30 (c)  The department may apply the requirements of this section line 31 to any jurisdiction that fails to submit a substantially compliant line 32 annual report pursuant to the timelines and requirements of Section line 33 65400. line 34 SEC. 4. No reimbursement is required by this act pursuant to line 35 Section 6 of Article XIII B of the California Constitution because line 36 a local agency or school district has the authority to levy service line 37 charges, fees, or assessments sufficient to pay for the program or 97 AB 215 — 11 — 231 line 1 level of service mandated by this act, within the meaning of Section line 2 17556 of the Government Code. O 97 — 12 — AB 215 232 VOTES Bill Votes Date 07/01/21 Result (PASS) Location Sen Housing Ayes Count 5 Noes Count 2 NVR Count 2 Motion Do pass, but first be re-referred to the Committee on [Appropriations] Ayes Cortese, Skinner, Umberg, Wieckowski, Wiener Noes Bates, Ochoa Bogh NVR Caballero, McGuire Bill Votes Date 06/01/21 Result (PASS) Location Assembly Floor Ayes Count 58 Noes Count 11 NVR Count 10 Motion AB 215 Chiu Assembly Third Reading Ayes Aguiar-Curry, Arambula, Berman, Bloom, Bryan, Burke, Calderon, Carrillo, Cervantes, Chau, Chiu, Cooley, Cooper, Daly, Fong, Frazier, Friedman, Gabriel, Gallagher, Cristina Garcia, Eduardo Garcia, Gipson, Lorena Gonzalez, Gray, Grayson, Holden, Irwin, Jones-Sawyer, Kalra, Lackey, Lee, Low, McCarty, Medina, Mullin, Nazarian, O'Donnell, Patterson, Petrie-Norris, Quirk, Quirk- Silva, Ramos, Reyes, Luz Rivas, Robert Rivas, Rodriguez, Blanca Rubio, Salas, Santiago, Stone, Ting, Valladares, Villapudua, Ward, Akilah Weber, Wicks, Wood, Rendon Noes Bigelow, Boerner Horvath, Cunningham, Megan Dahle, Davies, Levine, Nguyen, Seyarto, Smith, Voepel, Waldron NVR Bauer-Kahan, Bennett, Chen, Choi, Flora, Kiley, Maienschein, Mathis, Mayes, Muratsuchi Bill Votes Date 05/20/21 Result (PASS) Location Asm Appropriations Ayes Count 12 Noes Count 4 NVR Count 0 Motion Do pass. Ayes Calderon, Carrillo, Chau, Fong, Gabriel, Eduardo Garcia, Lorena Gonzalez, Holden, Quirk, Luz Rivas, Robert Rivas, Akilah Weber Noes Bigelow, Megan Dahle, Davies, Levine 233 NVR Bill Votes Date 04/28/21 Result (PASS) Location Asm Local Government Ayes Count 7 Noes Count 0 NVR Count 1 Motion Do pass and be re-referred to the Committee on [Appropriations] Ayes Aguiar-Curry, Bloom, Lackey, Ramos, Luz Rivas, Robert Rivas, Voepel Noes NVR Boerner Horvath Bill Votes Date 04/15/21 Result (PASS) Location Asm Housing and Community Development Ayes Count 5 Noes Count 0 NVR Count 3 Motion Do pass and be re-referred to the Committee on [Local Government] Ayes Chiu, Gabriel, Kalra, Quirk-Silva, Wicks Noes NVR Kiley, Maienschein, Seyarto 234 AB-215 Housing element: regional housing need: relative progress determination. (2021- 2022) STATUS Steps bill has passed through in each house: Senate: 1st Cmt Assembly: 1st Cmt 2 nd 3rd Pass Bill Status Measure: AB-215 Lead Authors: Chiu (A) Principal Coauthors: - Coauthors: - Topic: Housing element: regional housing need: relative progress determination. 31st Day in Print: 02/11/21 Title: An act to amend Section 65585 of, and to add Sections 65585.5 and 65589.10 to, the Government Code, relating to housing. House Location: Senate Last Amended Date: 06/23/21 Committee Location: Sen Appropriations Committee Hearing Date: 07/15/21 Type of Measure Active Bill - In Committee Process Majority Vote Required Non-Appropriation Fiscal Committee State-Mandated Local Program Non-Urgency Non-Tax levy Last 5 History Actions Date Action 07/01/21 From committee: Do pass and re-refer to Com. on APPR. (Ayes 5. Noes 2.) (July 1). Re-referred to Com. on APPR. 06/23/21 From committee chair, with author's amendments: Amend, and re-refer to committee. Read second time, amended, and re-referred to Com. on HOUSING. 06/09/21 Referred to Com. on HOUSING. 06/02/21 In Senate. Read first time. To Com. on RLS. for assignment. 06/01/21 Read third time. Passed. Ordered to the Senate. (Ayes 58. Noes 11.) 235 SENATE COMMITTEE ON HOUSING Senator Scott Wiener, Chair 2021 - 2022 Regular Bill No : AB 215 Hearing Date: 7/1/2021 Author: Chiu Version: 6/23/2021 Amended Urgency: No Fiscal: Yes Consultant: Erin Riches SUBJECT: Housing element: regional housing need: relative progress determination DIGEST: This bill establishes a process for a mid -cycle housing element consultation between the state Department of Housing and Community Development (HCD) and any jurisdiction it deems to have not made sufficient progress toward its regional housing needs allocation (RHNA), including a requirement for the jurisdiction to obtain a pro -housing designation. ANALYSIS: Existing law: Housing elements 1) Requires every city and county to prepare and adopt a general plan, including a housing element, to guide the future growth of a community. The housing element must identify and analyze existing and projected housing needs, identify adequate sites with ap propriate zoning to meet the housing needs of all income segments of the community, and ensure that regulatory systems provide opportunities for, and do not unduly constrain, housing development. 2) Provides that each community’s fair share of housing be det ermined through the regional housing needs allocation (RHNA) process, which is composed of three main stages: (a) the Department of Finance and HCD develop regional housing needs estimates; (b) councils of government (COGs) allocate housing within each region based on these estimates ; and (c) cities and counties incorporate their allocations into their housing elements. 3) Requires local governments to submit their draft housing element s to HCD for review. Requires local governments to adopt their housing elements , accounting for any findings by HCD as to whether or not it is compliant with state housing element law. Requires HCD to review any action or failure to act 236 AB 215 (Chiu) Page 2 of 9 by local governments that it determines is inconsistent with an adopted housing element. 4) Req uires HCD to notify any local government, and allows HCD to notice the office of the Attorney General, that the jurisdiction is in violation of state law if HCD finds that the local government has taken an action in violation of the following: the Housing Accountability Act; “No Net Loss” provisions requiring adequate sites for housing to be available at all times for each income levels; Density Bonus Law; or prohibitions on housing discrimination. 5) Requires each city and county to provide, by April 1 of e ach year, an annual report to HCD that includes the status of their general plan and progress in its implementation, including the progress in meeting its share of regional housing needs. Housing Crisis Act (HCA) 1) Establishes the HCA (SB 330, Skinner, Chap ter 654, Statutes of 2019), which: a) Prohibits certain local actions that would reduce housing capacity. The HCA prohibits downzoning unless the city or county concurrently upzones an equal amount elsewhere so that there is no net loss in residential capacity. It also voids certain local policies that limit growth, including building moratoria, caps on the numbers of units that can be a pproved, and population limits. b) Prohibits a local agency from applying new rules or standards to a project after a preliminary application containing specified information is submitted. c) Requires local agencies to exhaustively list all information needed to make a development applicatio n complete under the Permit Streamlining Act, limits that list to only those items on the checklist for application required by state law, and prohibits the local agency from requiring additional information. The checklist information must also be posted online. d) Establishes a cap of five hearings that can be conducted on a project , as specified. e) Establishes specified anti-displacement protections. Pro-housing policies 1) Requires HCD to establish a pro -housing designation for local jurisdictions. Defines “pro -housing local policies” to mean policies that facilitate the 237 AB 215 (Chiu) Page 3 of 9 planning, approval, or construction of housing. These policies may include, but are not limited to, the following: a) Local financial incentives for housing, including, but not limited to , establishing a local housing trust fund; b) Reduced parking requirements; c) Adoption of zoning allowing for use by right for residential and mixed -use development and reduction of permit processing time; d) Zoning more sites for residential development or zoning sites at higher densities than is required to accommodate the minimum existing regional housing need allocation for the current housing element cycle; e) Adoption of accessory dwelling unit ordinances , as specified; f) Creation of objective development standards; and g) Reduction of development impact fees . 2) Requires HCD to adopt emergency regulations to implement this section by July 1, 2021 and to designate jurisdictions as pro -housing pursuant to these emergency regulations. 3) Requires that jurisdictions that have been designated pro -housing by HCD, and that have an adopted housing element that has been found by HCD to be in substantial compliance, must be awarded additional points or preference in the scoring of program applications, for the Affordable Housing and S ustainable Communities (AHSC) Program, the Transformative Climate Communities (TCC) Program, and the Infill Incentive Grant (IIG) Program of 2007. This bill: 1) Requires HCD, beginning with the sixth housing element cycle, to determine the progress of each city, county, COG, and sub -region toward meeting its RHNA allocation, and to post these determinations on its website by July 1 of each year, as follows: a) In the fifth year of the planning period : progress toward meeting its total RHNA allocation and its lower income RHNA allocation. 238 AB 215 (Chiu) Page 4 of 9 b) In the year after the planning period ends : progress toward meeting its total RHNA allocation. 2) Requires a jurisdiction, if its progress is less than that of the COG as a whole, to undertake a mid -cycle housing element consultation with HCD. Progress shall be calculated by dividing the jurisdiction’s progress toward its RHNA share by its pro -rated share of the regional housing need. Requires the jurisdiction, in coordination with HCD, for any of the categories for which the consultation is required, to review and update, as necessary, all scheduled programs to ensure they include enforceable actions and concrete timelines. 3) Req uires HCD, if it determines that the jurisdiction has not made sufficient progress, to notify the jurisdiction by July 1 of the year it makes the determination, and to commence the consultation within six months. Requires a jurisdiction to complete any ho using element revisions, as directed by HCD, within one year of the consultation. Requires HCD, if it determines that a jurisdiction has not complied with the mid -cycle consultation requirements, to find its housing element out of compliance. 4) Requires a jurisdiction that has attained at least 10 percentage points less progress than its COG, to obtain a pro -housing designation from HCD. Requires HCD to determine whether a jurisdiction is required to obtain the designation by July 1 of the year in which it makes the determination and by July 1 of the year after the jurisdiction’s housing element planning period ends. Requires the jurisdiction that receives notice to attain the pro -housing designation by July 1 of the year after the notice. Requires HCD, if the jurisdiction fails to attain a pro -housing designation by the required date, to find its housing element out of compliance. 5) Provides, that if a jurisdiction fails to submit a substantially compliant APR: a) HCD may require a mid -cycle consultation. b) HCD must find its housing element out of compliance. 6) Provides that this bill shall in no way be construed to diminish or undermine HCD’s enforcement authority granted elsewhere in statute or regulation. 7) Requires HCD, if a jurisdiction violates the HCA, to notify the jurisdiction and authorizes HCD to provide notice to the state Attorney General. COMMENTS: 239 AB 215 (Chiu) Page 5 of 9 1) Author’s statement. “At the end of the day, the only way to solve the housing crisis is to put more roofs over people’s heads. The housing eleme nt is one of the state’s most critical tools to ensure that such housing production occurs. AB 215 is designed to make sure the process works and everyone is accountable to the plans they create. It would ensure that cities with underperforming housing production have the opportunity to review their plans and policies every four years, instead of every eight. Where production substantially lags behind peer cities, local governments would be required to ensure that they have adopted pro-housing policies, for which they will receive preferences for state funding programs. By increasing accountability at the local level, the state and cities can continue to work together to facilitate the necessary production of homes for Californians of all income levels .” 2) Housing element reforms. Recent legislation has made a number of changes aimed at increasing the transparency and accountability of the RHNA process and strengthening enforcement of housing element requirements . For example, the 2017 package included legislation requiring local governments to maintain adequate sites for housing developments at all times throughout the planning cycle (SB 166, Skinner, Chapter 367, Statutes of 2017), as well as legislation authorizing HCD to refer violations of housing element law to the state Attorney General (AB 72, Santiago, Chapter 370, Statutes of 2017). In addition, pursuant to SB 35 (Wiener, Chapter 366, Statutes of 2017), cities and counties that have not met all of their RHNA requirements must streamline housing d evelopments that include specified percentages of affordable housing. Subsequent legislation (SB 828, Wiener, 2018 and AB 1771, Bloom, 2018) further tightened housing element law by adding requirements to regions’ RHNA methodology. The 2019-20 budget agreement provided additional accountability measures through AB 101 (Committee on Budget, Chapter 159, Statutes of 2019), which builds on AB 72 of 2017. AB 101 provides that, following an opportunity for a local government to discuss housing element violations with HCD, the Attorney General may seek certain remedies if a court finds that a local government is not substantially compliant with housing element law. 3) Pro-housing local policies. In addition to the “stick” of potential action by the Attorney General, AB 101 of 2019 also provides an incentive for housing compliance. AB 101 requires HCD to designate cities and counties as “pro - housing” if their local policies facilitate the planning, approval, or construction of housing. “Pro -housing” jurisdictions will receive a competitive advantage in applying for certain state programs, including but not limited to the AHSC, 240 AB 215 (Chiu) Page 6 of 9 TCC, and IIG programs. HCD is required to adopt emergency regulations by July 1, 2021 to implement this requirement. Although AB 101 provided examples of pro -hous ing local policies, HCD has discretion over the final policies. This bill would add, to the list of examples of pro -housing policies, having identified adequate sites for housing within one year of the statutory deadline for adoption of the housing element. HCD released the text of the emergency regulations for the Pro -housing Designation Program on June 7, 2021. Over the next year, a formal rulemaking process, including a public comment period, will take place to adopt permanent regulations. If signed, this bill would likely be enacted after the adoption of HCD’s emergency regulations, and the policies would need to be upd ated, as necessary, to reflect this legislation in the final adopted regulations. 4) HCA. To build on recent housing legislation intended to streamline development, the Legislature enacted SB 330 (Skinner, 2019). The HCA has several main components, including a prohibition on downzoning unless the city or county concurrently upzones an equal amount elsewhere so there is no net loss in residential capacity. It also prohibits a local agency from applying new rules or standards to a project after a preliminary application has been submitted. It limits the number of hearings that may be conducted on a project that complies with objective local standards in place at the time the development application is deemed complete. SB 330 also establishes certain anti-displacement protections, to ensure that any demolition includes relocation assistance to existing residents. This bill would add violations of the HCA to the list of housing law violations for which HCD may report a jurisdiction to the state Attorney General. 5) Sixth cycle RHNA. Each city must revise its housing element every eight years (every five years for some rural areas). Most jurisdictions across the state are entering, or have entered, the sixth RHNA cycle. To ease HCD workload, regions have staggered start dates for RHNA cycles. For example, the sixth cycle for the Southern California Association of Governments (SCAG), the Sacramento Area Council of Governments (SACOG), and the San Diego Association of Governments (SANDAG) is 2021-2029, while the San Luis Obispo Council of Governments’ (SLOCOG) sixth cycle is 2020-2028 and the Association of Bay Area Governments’ (ABAG) sixth cycle is 2023-2031. Due to the combination of recent RHNA reforms and the fact most areas of the state are suffering from a severe shortage of housing due to decades of underbuilding, most regions are receiving a sixth cycle RHNA allocation that is vastly larger than their fifth cycle allocation. 241 AB 215 (Chiu) Page 7 of 9 Existing law requires cities and counties to submit annual progress reports to HCD regarding the status and progress in implementing their housing elements. In addition, the 2021 budget proposes significant additional resources for HCD’s technical assistance efforts to help jurisdictions comply with RHNA and housing element requirements. This bill aims to further help ensure that jurisdictions remain on track to maintain compliant housing elements. 6) Opposition concerns. Cities, counties, and equity organizations state a number of concerns, inc luding: a) Pro-housing designation : Opponents state that it is inappropriate to use the pro-housing designation, which was established as incentive just two years ago, as a penalty for non-compliance with housing element requirements, particularly since the pro -housing regulations are not yet final. b) Relative progress toward RHNA. Opponents state that the “relative progress” metric could hurt unincorporated areas, which tend to have less urban infrastructure, fewer employment options, and other economic limitations that can cause housing production to lag in comparison to cities. c) Existing authority is sufficient. Opponents state that HCD’s existing enforcement authority enables it to identify and remedy violations of the law well before the midpoint of the housing element cycle. d) New authority does more harm than good . T he mid -cycle consultation process created by the bill potentially undermines existing authority and does not allow for public input. RELATED LEGISLATION: AB 1029 (Mullin, 2021) — adds preservation of affordable housing units as a pro - housing, local policy that the Department of Housing and Community Development (HCD) can consider in developing a pro -housing designation. This bill will be heard in the Senate Housing Committee on Jul y 1 st. AB 1398 (Bloom, 2021) — requires expedited rezoning for local jurisdictions that fail to adopt a legally compliant housing element within 120 days of the statutory deadline, and makes expedited rezoning a pro -housing policy. This bill will be heard in the Senate Housing Committee on July 1 st. AB 101 (Committee on the Budget, Chapter 159, Statutes of 2019) — among other provisions, required HCD to designate cities and counties as pro -housing if 242 AB 215 (Chiu) Page 8 of 9 their local policies facilitate the planning, approval, or construction of housing, and enabled HCD to implement these through emergency regulations. FISCAL EFFECT: Appropriation: No Fiscal Com.: Yes Local: Yes POSITIONS: (Communicated to the committee before noon on Friday, June 25, 2021 .) SUPPORT: California Housing Consortium (Sponsor) Abundant Housing LA Bay Area Council Bridge Housing Corporation CalChamber California Apartment Association California Association of Realtors California Building Industry Association California Community Builders California Council for Affordable Housing California YIMBY Casita Coalition Chan Zuckerberg Initiative Council of Infill Builders Eden Housing Greenbelt Alliance Habitat for Humanity California Hello Housing Housing Action Coalition LISC San Diego MidPen Housing Modular Building Institute Non-profit Housing Association of Northern California San Francisco Bay Area Planning and Research Association (SPUR) Sand Hill Property Company Silicon Valley @ Home Silicon Valley Community Foundation Silicon Valley Lead ership Group The Two Hundred TMG Partners 243 AB 215 (Chiu) Page 9 of 9 OPPOSITION: California Cities for Local Control California Rural Legal Assistance Foundation California State Association of Counties City of Beaumont City of Carlsbad City of Corona City of El Segundo City of Fortuna City of Foster City City of Garden Grove City of Goleta City of Gustine City of La Habra City of Lathrop City of Menifee City of Norwalk City of Rancho Palos Verdes City of San Bernardino City of San Jacinto City of Thousand Oaks Leadership Counsel for Justice and Accountability League of California Cities Public Advocates Public Interest Law Project Rural County Representatives of California Sustainable Tamalmonte Urban Counties of California Ventura Council of Governments Western Center on Law & P overty -- END -- 244 AB 215 Page 1 ASSEMBLY THIRD READING AB 215 (Chiu) As Amended April 5, 2021 Majority vote SUMMARY Requires jurisdictions with relatively low progress towards meeting their regional housing needs to have a mid-cycle housing element consultation with the Department of Housing and Community Development (HCD) and adopt pro-housing policies. Major Provisions 1) Requires HCD to determine the relative progress of councils of government, subregions, and jurisdictions towards meeting their regional housing needs . The determination must occur during the fifth year and after the completion of each region's housing element planning period. 2) Requires jurisdictions to undertake a mid -cycle housing element consultation with HCD as follows: a) A jurisdiction would be required to undertake the consultation if both of the following are determined during the fifth year of the housing element planning period (per the process described above in (1)): i) Its progress towards meeting its share of the regional housing need is less than its pro - rated share of the regional housing need; and ii) Either its relative progress for all housing or housing affordable to very low- and low- income housing is less than that of the jurisdiction's affiliated council of governments or subregion. b) The consultation must include a review and update, as necessary, of all goals, policies, quantified objectives, financial resources, and scheduled programs, as well as ensure that all programs have enforceable actions and concrete timelines. c) The timing and process for the consultation process is as following: i) HCD must notify jurisdictions by July 1 of their need to have the consultation; ii) The consultation must occur within six months of the jurisdiction receiving the notice; and that iii) Any revisions to the housing element required by HCD during the consultation must be completed within one year of the consultation. d) Requires that, if HCD determines that a jurisdiction has not complied with the requirements of the consultation process, HCD must find that their housing element does not substantially comply with Housing Element law. 3) Requires jurisdictions to attain a pro -housing designation from HCD as follows: 245 AB 215 Page 2 a) A jurisdiction would be required to undertake the consultation if its relative progress for all housing is at least 10 percentage points less than that of the jurisdiction's affiliated council of governments or subregion, as determined during the fifth year of the housing element planning period and upon completion of the housing element planning period (per the process described above in (1)). b) The timing and process for attaining the pro-housing designation is as follows: i) HCD must notify jurisdictions by July 1 of their need to attain the pro -housing designation; ii) Any jurisdiction receiving this notice must attain the pro -housing designation from HCD by July 1 of the following year. c) If a jurisdiction does not comply with the timeline for receiving the pro-housing designation, HCD must find that their housing element does not substantially comply with Housing Element law. 4) Requires HCD to notify any jurisdiction, and allows HCD to notice the office of the Attorney General, that the jurisdiction is in violation of state law if HCD finds that the local government has taken an action in violation of the Housing Crisis Act of 2019. COMMENTS California Housing Crisis: California is in the midst of a housing crisis. Only 27 % of households can afford to purchase the median priced single-family home – 50% less than the national average. Over half of renters, and 80% of low-income renters, are rent-burdened, meaning they pay over 30% of their income towards rent. At last count, there were over 160,000 homeless Californians. A major cause of our housing crisis is the mismatch between the supply and demand for housing. According to the Roadmap Home 2030 (Housing CA and California Housing Partnership Corporation, 2021), to address this mismatch, California needs approximately 2.6 million units of housing. This includes 1.2 million units that are affordable to Californians making less than 80% of the area median income. Local Planning and Approval of Housing: While local governments do not build housing, they have an outsized role in housing production. They must include plans and programs in their General Plan's housing element to facilitate housing production at all income levels. They are responsible for providing sufficient land to meet the demand for residential development, as determined through the state's Regional Housing Needs Allocation (RHNA). And they are responsible for reviewing and approving housing projects, while ensuring that any conditions they apply to the approval do not make it economically infeasible to build the housing. The state's role in housing production is largely one of oversight and accountability. This role is mainly the responsibility of the Department of Housing and Community Development (HCD), which helps determine the housing needs for each region, oversees the distribution of those housing needs by regional councils of governments to the member cities and counties, and reviews and makes findings on local housing elements. HCD is also responsible fo r reviewing actions by local governments that it determines are inconsistent with an adopted housing 246 AB 215 Page 3 element. If HCD determines that such an action is not in substantial compliance, it has the ability to facilitate compliance, up to and including referring the local government to the office of the Attorney General for potential prosecution. To facilitate better alignment between state and local goals around housing production, in recent years, the state has made a series of reforms to the RHNA process, ho using element law, and the Housing Accountability Act (HAA). These reforms require local governments to plan for more housing units, ensure that their plans and policies reduce segregation and promote fair housing, and make it harder to disapprove compliant housing projects. However, there is currently no requirement for local governments to ensure during the eight-year planning period that their plans and programs are effective in meeting their policy goals, including that they result in meaningful progress towards meeting their share of the regional housing needs. This bill would require local governments to have a mid -cycle housing element consultation with HCD if the housing production in their jurisdiction is below both their pro -rated regional housing share and below the regional average for all housing or housing affordable to lower income households. During the consultation, the local government and HCD would review and update, as necessary, all goals, policies, quantified objectives, financial resources, and scheduled programs. Additionally, local governments would need to ensure that all programs have enforceable actions and concrete timelines. This consultation would therefore serve as an opportunity to course-correct local plans and programs if housing production underperforms expectations. Failure by the local government to implement the proposed changes within a year of the consultation with HCD would result in the state finding that their housing element does not substantially comply with Housing Element law. Pro-housing Local Policies: In 2019, the Legislature enacted legislation AB 101, (Committee on the Budget) Chapter 159, Statutes of 2019 that required HCD to designate cities and counties as pro-housing if their local policies facilitate the planning, approval, or construction of housing. "Pro-housing" jurisdictions will receive a competitive advantage in applying for certain state programs, including but not limited to the Affordable Housing and Sustainable Communities Program, Transformative Climate Communities Program, and the Infill Incentive Grant Program. HCD is required to adopt emergency regulations by July 1, 2021 to implement this requirement. As of the writing of this analysis, HCD has not published any preliminary information about their proposed approach to pro-housing regulations. This bill would require local governments to attain HCD's pro-housing designation if the housing production in their jurisdiction is below both their pro -rated regional housing share and at least 10 percentage points below the regional average for all housing production. This will result in a greater number of cities having pro -housing policies. Failure by the local government to attain the pro-housing designation by HCD within a year would result in the state finding that their housing element does not substantially comply with Housing Element law. Enforcement of the Housing Crisis Act of 2019: The Housing Crisis Act of 2019 SB 330 (Skinner), Chapter 654, Statutes of 2019 contained numerous provisions intended to expedite the permitting of housing in regions suffering the worst housing shortages and highest rates of displacement. This bill would add the Housing Crisis Act of 2019 to the list of housing laws that the Attorney General is empowered to enforce. The current list was created by AB 72 (Santiago), Chapter 370, Statutes of 2017. It already includes enforcement of housing element law, as well as enforcement of the Housing Accountability Act, "No Net Loss" provisions requiring local 247 AB 215 Page 4 governments to ensure adequate sites for housing to be available at all times for each income levels, Density Bonus Law, and prohibitions on housing discrimination. According to the Author "At the end of the day, the only way to solve the housing crisis is to put more roofs over people 's heads. The housing element is one of the state's most critical tools to ensure that such housing production occurs. AB 215 is designed to make sure the process works and everyone is accountable to the plans they create. It would ensure that cities with underperforming housing production have the opportunity to review their plans and policies every four years, instead of every eight. Where production substantially lags behind peer cities, local governments would be required to ensure that they have adopted pro -housing policies, for which they will receive preferences for state funding programs. By increasing accountability at the local level, the state and cities can continue to work together to facilitate the necessary production of homes for Californians of all income levels." Arguments in Support Supporters of this bill argue that it would increase the accountability of local governments for complying with existing state law to promote housing production at all income levels. According to the California Housing Consortium (the bill's sponsor), "this legislation will not only improve the state's ability to keep tabs on affordable housing production, it will also offer timely, targeted support to jurisdictions falling behind their housing targets – helping every community stay on track to build the affordable housing California needs." Arguments in Opposition Opponents of this bill, such as the League of California Cities, argue that this bill is an intrusion into local control and self-determination, while noting that the state already has sufficient oversight capacity over housing elements. Specifically, they argue that the pro -housing designation is meant to be an incentive, not a mandatory requirement, and that the mid-cycle housing element review would mostly capture cities with a weak housing market. FISCAL COMMENTS According to the Assembly Committee on Appropriations : 1) HCD estimates ongoing costs of $1.4 million (General Fund) annually for additional positions to perform audit activities, develop guidance, review programs, monitor progress for and numerous other activities associated with mid -cycle consultations with local agencies. This estimate also includes staff to implement the new enforcement authority for the Housing Crisis Act of 2019. 2) Local costs are not reimbursable by the state because local agencies have authority to impose fees to cover their costs. VOTES ASM HOUSING AND COMMUNITY DEVELOPMENT: 5-0-3 YES: Chiu, Gabriel, Kalra, Quirk-Silva, Wicks ABS, ABST OR NV: Seyarto, Kiley, Maienschein 248 AB 215 Page 5 ASM LOCAL GOVERNMENT: 7-0-1 YES: Aguiar-Curry, Lackey, Bloom, Ramos, Luz Rivas, Robert Rivas, Voepel ABS, ABST OR NV: Boerner Horvath ASM APPROPRIATIONS: 12-4-0 YES: Lorena Gonzalez, Calderon, Carrillo, Chau, Fong, Gabriel, Eduardo Garcia, Quirk, Robert Rivas, Akilah Weber, Holden, Luz Rivas NO: Bigelow, Megan Dahle, Davies, Levine UPDATED VERSION: April 5, 2021 CONSULTANT: Steve Wertheim / H. & C.D. / (916) 319-2085 FN: 0000391 249 AB 215 Page 1 Date of Hearing: May 12, 2021 ASSEMBLY COMMITTEE ON APPROPRIATIONS Lorena Gonzalez, Chair AB 215 (Chiu) – As Amended April 5, 2021 Policy Committee: Housing and Community Development Vote: 5 - 0 Local Government 7 - 0 Urgency: No State Mandated Local Program: Yes Reimbursable: No SUMMARY: This bill requires local jurisdictions that have made relatively low progress towards meeting their regional housing needs to have a mid-cycle housing element consultation with the Department of Housing and Community Development (HCD) and adopt pro -housing policies. Specifically, this bill: 1) Requires a local government to have a mid-cycle housing element consultation with HCD if the housing production in its jurisdiction is below both the local government’s pro-rated regional housing share and below the regional average for all housing or housing affordable to lower-income households. During the consultation, the local government a nd HCD would review and update, as necessary, all goals, policies, quantified objectives, financial resources and scheduled programs. Failure by the local government to implement the proposed changes within one year would result in the state finding the local government’s housing element out of substantial compliance with Housing Element law. 2) Requires a local government to attain HCD’s pro-housing designation if the housing production in its jurisdiction is below both the local government’s pro-rated regional housing share and at least 10 percentage points below the regional average for all housing production. Failure by the local government to attain the pro -housing designation by HCD within a year would result in the state finding the local government’s housing element out of substantial compliance with Housing Element law. 3) Adds the Housing Crisis Act of 2019 to the list of housing laws that the Attorney General (AG) is empowered to enforce. FISCAL EFFECT: 1) HCD estimates ongoing costs of $1.4 million (GF) annually for additional positions to perform audit activities, develop guidance, review programs, monitor progress for and numerous other activities associated with mid-cycle consultations with local agencies. This estimate also includes staff to implement the new enforcement authority for the Housing Crisis Act of 2019. 2) Local costs are not reimbursable by the state because local agencies have authority to impose fees to cover their costs. COMMENTS: 250 AB 215 Page 2 1) Purpose. This bill seeks to facilitate the production of affordable housing by holding local governments accountable for achieving adequate progress toward their regional housing needs midway through the housing element cycle. 2) Background. Each city and county must include plans and programs in its General Plan’s housing element to facilitate housing production at all income levels. Each is responsible for providing sufficient land to meet the demand for residential development, as determined through the state’s Regional Housing Needs Allocation (RHNA), and is responsible for reviewing and approving housing projects, while ensuring any conditions it applies to the approval do not make building the housing economically infeasible. HCD is responsible for reviewing actions by a local government it determines are inconsistent with the local government’s adopted housing element. If HCD determines an action is not in substantial compliance, it can facilitate compliance, including referring the local government to the Attorney General for potential prosecution. In recent years, the state has made a series of reforms to the RHNA process, housing element law and the Housing Accountability Act (HAA). These reforms require local governments to plan for more housing units, ensure their plans and policies reduce segregation and promote fair housing, and make it harder to disapprove compliant housing projects. There is no requirement, however, for a local government to ensure, during the eight-year planning period, its plans and programs are effective in meeting its policy goals or are resulting in meaningful progress towards meeting its share of the regional housing needs. This bill requires a local government to have a mid-cycle housing element consultation with HC D if housing production in its jurisdiction is below certain standards, and to take specified actions, if required, within one year of the consultatio n with HCD. 3) Pro-housing Local Policies . Existing law, enacted in 2019, requires HCD to designate cities and counties as pro-housing if their local policies facilitate the planning, approval or construction of housing. “Pro-housing” jurisdictions receive a competitive advantage in applying for certain state programs. HCD is required to adopt emergency regulations by July 1, 2021, to implement this requirement. This bill requires a local governme nt to attain HCD’s pro-housing designation if housing production in its jurisdiction is below both their pro -rated regional housing share and at least 10 percentage points below the regional average for all housing production. 4) Housing Crisis Act of 2019. The Housing Crisis Act of 2019 contained numerous provisions intended to expedite the permitting of housing in regions suffering the worst housing shortages and highest rates of displacement. This bill would add the Housing Crisis Act of 2019 to the list of housing laws that the AG is empowered to enforce. The current list includes housing element law, the Housing Accountability Act, Density Bonus Law and prohibitions on housing discrimination, among others. 5) Arguments in Support. Supporters, primarily housing advocates and developers, believe the bill will improve the state’s ability to oversee affordable housing production and offer timely, targeted support to jurisdictions falling behind their housing targets. They argue this will help every community stay on track to build the affordable housing California needs. 251 AB 215 Page 3 6) Arguments in Opposition. Opponents, primarily cities and counties, question whether the “relative progress” metric is well-calibrated to produce the intended outcome. They note significant variation in local economies within the same housing regions and argue, in most cases, a lower rate of “relative progress” toward RHNA goals will simply be a reflection of these economic realities. They also dislike the intrusion into local control and worry the bill fosters and adversarial relationship between local governments and the state. 7) Related Legislation. AB 1398 (Bloom), of this legislative session, among other things, adds the expedited provision of adequate sites to the list of pro -housing local policies for HCD to consider in its regulations. AB 1398 is pending in this committee. 8) Prior Legislation. AB 101 (Committee on the Budget), Chapter 159, Statutes of 2019, among other things, requires HCD to designate cities and counties as pro -housing if their local policies facilitate the planning, approval or construction of housing, and enables HCD to implement these through emergency regulations. AB 72 (Santiago, Chiu), Chapter 370, Statutes of 2017, gives HCD authority to find a local government's housing element out of substantial compliance if it determines that the local government acts or fails to act in compliance with its housing element, and allows HCD to refer violations of law to the Attorney General. Analysis Prepared by: Jennifer Swenson / APPR. / (916) 319-2081 252 AB 215 Page 1 Date of Hearing: April 28, 2021 ASSEMBLY COMMITTEE ON LOCAL GOVERNMENT Cecilia Aguiar-Curry, Chair AB 215 (Chiu) – As Amended April 5, 2021 SUBJECT: Housing element: regional housing need: relative progress determination. SUMMARY: Requires jurisdictions with relatively low progress towards meeting their regional housing needs to have a mid-cycle housing element consultation with the Department of Housing and Community Development (HCD) and adopt pro -housing policies. Specifically, this bill: 1) Requires HCD to determine the relative progress of councils of government, subregions, and jurisdictions towards meeting their regional housing needs, as follows: a) The determination must occur during the fifth year and after the completion of each region’s housing element planning period; b) The determination must be based on the information contained from jurisdictions’ annual reports to HCD regarding implementation of the housing element; c) The determination must be made for all housing as well a s for housing affordable to very low- and low-income households; d) By July 1 of the year the determinations are made, HCD must publish these determinations on its internet website; and e) This process only applies to jurisdictions with an eight-year housing element planning period. 2) Requires jurisdictions to undertake a mid -cycle housing element consultation with HCD as follows: a) A jurisdiction would be required to undertake the consultation if both of the following are determined during the fifth year of the housing element planning period (per the process described above in (1)): i) Its progress towards meeting its share of the regional housing need is less than its prorated share of the regional housing need; and , ii) Either its relative progress for all housing o r housing affordable to very low- and low- income housing is less than that of the jurisdiction’s affiliated council of governments or subregion; b) The consultation must include both of the following for the jurisdiction’s housing element: i) Include a review and update, as necessary, of all goals, policies, quantified objectives, financial resources, and scheduled programs; ii) Ensure that all programs have enforceable actions and concrete timelines ; 253 AB 215 Page 2 c) Specifies the timing and process for the consultation process, as follows : i) HCD must notify jurisdictions by July 1 of their need to have the consultation; ii) The consultation must occur within six months of the jurisdiction receiving the notice; and, iii) Any revisions to the housing element required by HCD during the consultation must be completed within one year of the consultation; d) Specifies that HCD may require a consultation of any jurisdiction that fails to submit a substantially compliant and timely annual report; and, e) Requires that, if HCD determines that a jurisdictio n has not complied with the requirements of the consultation process, HCD must find that their housing element does not substantially comply with Housing Element law. 3) Requires jurisdictions to attain a pro -housing designation from HCD as follows: a) A jurisdiction would be required to undertake the consultation if its relative progress for all housing is at least 10 percentage points less than that of the jurisdiction’s affiliated council of governments or subregion, as determined during the fifth year of the housing element planning period and upon completion of the housing element planning period (per the process described above in (1)). b) Specifies the timing and process for attaining the pro -housing designation, as follows: i) HCD must notify jurisdictions by July 1 of their need to attain the pro -housing designation; ii) Any jurisdiction receiving this notice must attain the pro -housing designation from HCD by July 1 of the following year; c) Specifies that HCD may require any jurisdiction that fails to submit a substa ntially compliant and timely annual report to attain the pro -housing designation; and, d) Requires that, if a jurisdiction does not comply with the timeline for receiving the pro - housing designation, HCD must find that their housing element does not substant ially comply with Housing Element law. 4) Requires HCD to notify any jurisdiction, and allows HCD to notify the office of the Attorney General, that the jurisdiction is in violation of state law if HCD finds that the local government has taken an action in violation of the Housing Crisis Act of 2019. 5) Provides that no reimbursement is required by this bill, pursuant to Section 6 of Article XIII B of the California Constitution, because a local agency or school district has the authority to levy service charges, fees, or assessments sufficient to pay for the program or level of service mandated by this bill. 254 AB 215 Page 3 EXISTING LAW: 1) Establishes Housing Element law (Government Code Section 65580 through 65589.11). This law provides that each city and county’s fair share of housing is to be determined through the regional housing needs allocation (RHNA) process, which is composed of three main stages: (a) the Department of Finance and HCD develop regional housing needs estimates at four income levels: very low-income, low-income, moderate-income, and above moderate- icnome; (b) councils of government (COGs) allocate housing within each region based on these estimates (where a COG does not exist, HCD makes the determinations); and (c) cities and counties incorporate their allocations into their housing elements. 2) Establishes a process for HCD oversight of the housing element process (Government Code Section 65585), including the following requirements: a) The local government must submit their draft housing element to HCD for review; b) HCD must review and make findings on the draft housing element, including determining whether it substantially complies with housing element law; c) The local government must adopt their housing element, accounting for HCD’s findings; and, d) HCD must review any action or failure to act by local governments that it determines is inconsistent with an adopted housing element, and HCD must notify any local government, and at its discretion the office of the Attorney General, if it determines that the jurisdiction is in violation of state law. 3) Requires each city and county to provide, by April 1 of each year, an annual report to HCD that includes the status of their general plan and progress in its implementation, including the progress in meeting its share of regional housing needs (Government Code Section 65400). 4) Requires HCD to establish a pro -housing designation for local jurisdictions (Government Code Section 65589.9) as follows: a) Defines “pro-housing local policies” to mean policies that facilitate the planning, approval, or construction of housing; b) Requires HCD to adopt emergency regulations to implement this provision by July 1, 2021; c) Requires HCD to designate jurisdictions as pro -housing pursuant to these emergency regulations; and, d) Requires that jurisdictions that have been designated pro -housing by HCD, and that have an adopted housing element that has been found by HCD to be in substantial compliance, must be awarded additional points or preference for applications for award cycles commenced after July 1, 2021 for programs identified in the regulations, including but not limited to the Affordable Housing and Sustainable Communities Program, the Transformative Climate Communities Program, and the Infill Incentive Grant Program of 2007. 255 AB 215 Page 4 5) Establishes the Housing Crisis Act of 2019 (Government Code Section 66300) which prohibits affected cities and counties, as specified, from the following: a) Enacting a development policy, standard, or condition that would have any of the following effects, as specified: i) Decreasing the development capacity in the jurisdiction, unless a simultaneous action was taken to enable an equal or greater amount of development elsewhere in the jurisdiction; ii) Imposing a moratorium or similar restriction or limitation on housing development; iii) Imposing or enforcing design standards established on or after January 1, 2020, that are not objective design standards; and iv) Limiting the number of project approvals, units developed, or population within the jurisdiction. b) Approving a housing development project that will require the demolition of residential dwelling units unless the project will create at least as many residential dwelling units as will be demolished, including in-kind replacement of units occupied by lower income households, as specified. 6) Requires HCD to notify any local government, and allows HCD to notify the office of the Attorney General, that the jurisdiction is in violation of state law if HCD finds that the local government has taken an action in violation of the following: a) The Housing Accountability Act; b) “No Net Loss” provisions requiring adequate sites for housing to be available at all times for each income levels; c) Density Bonus Law; or d) Prohibitions on housing discrimination. FISCAL EFFECT: This bill is keyed fiscal and contains a state mandated local program. COMMENTS: 1) Author’s Statement: According to the author, “At the end of the day, the only way to solve the housing crisis is to put more roofs over people’s heads. The housing element is one of the state’s most critical tools to ensure that such housing production occurs. AB 215 is designed to make sure the process works and everyone is accountable to the plans they create. It would ensure that cities with underperforming housing production have the opportunity to review their plans and policies every four years, instead of every eight. Where production substantially lags behind peer cities, local governments would be required to ensure that they have adopted pro-housing policies, for which they will receive preferences for state funding programs. By increasing accountability at the local level, the state and cities can continue to work together to facilitate the necessary production of homes for Californians of all income levels.” 256 AB 215 Page 5 2) California Housing Crisis: California is in the midst of a housing crisis. Only 27 percent of households can afford to purchase the median priced single -family home – 50 percent less than the national average. Over half of renters, and 80 percent of low -income renters, are rent-burdened, meaning they pay over 30 percent of their income towards rent. At last count, there were over 160,000 homeless Californians. A major cause of our housing crisis is the mismatch between the supply and demand for housing. According to the Roadmap Home 2030 (Housing CA and California Housing Partnership Corporation, 2021), to address this mismatch, California needs approximately 2.6 million units of housing. This includes 1.2 million units that are affordable to Californians making less than 80 percent of the Area Median Income. 3) Local Planning and Approval of Housing: While local governments do not build housing, they have an outsized role in housing production. They must include plans and programs in their General Plan’s housing element to facilitate housing production at all income levels. They are responsible for providing sufficient land to meet the demand for residential development, as determined through the state’s Regional Housing Needs Allocation (RHNA). And they are responsible for reviewing and approving housing projects, while ensuring that any conditions they apply to the approval do not make it economically infeasible to build the housing. The state’s role in housing production is largely one of oversight and accountab ility. This role is mainly the responsibility of the Department of Housing and Community Development (HCD), which helps determine the housing needs for each region, oversees the distribution of those housing needs by regional councils of governments to the member cities and counties, and reviews and makes findings on local housing elements. HCD is also responsible for reviewing actions by local governments that it determines are inconsistent with an adopted housing element. If HCD determines that such an ac tion is not in substantial compliance, it has the ability to facilitate compliance, up to and including referring the local government to the office of the Attorney General for potential prosecution. To facilitate better alignment between state and local goals around housing production, in recent years, the state has made a series of reforms to the RHNA process, housing element law, and the Housing Accountability Act (HAA). These reforms require local governments to plan for more housing units, ensure that their plans and policies reduce segregation and promote fair housing, and make it harder to disapprove compliant housing projects. However, there is currently no requirement for local governments to ensure during the eight - year planning period that their plans and programs are effective in meeting their policy goals, including that they result in meaningful progress towards meeting their share of the regional housing needs. 4) Pro-housing Local Policies : In 2019, the Legislature enacted legislation (AB 101, Committee on the Budget) that required HCD to designate cities and counties as pro -housing if their local policies facilitate the planning, approval, or construction of housing. “Pro - housing” jurisdictions will receive a competitive advantage in applying for certain state programs, including but not limited to the Affordable Housing and Sustainable Communities Program, Transformative Climate Communities Program, and the Infill Incentive Grant Program. HCD is required to adopt emergency regulations by July 1, 2021 to implement this 257 AB 215 Page 6 requirement. As of the writing of this analysis, HCD has not published any preliminary information about their proposed approach to pro -housing regulations. 5) Enforcement of the Housing Crisis Act of 2019: The Housing Crisis Act of 2019 (SB 330, Skinner, Chapter 654, Statutes of 2019) contained numerous provisions intended to expedite the permitting of housing in regions suffering the worst housing shortages and highest rates of displacement. To expedite housing production, these provisions included, for cities and counties in those regions, a prohibition on enacting rules that would decrease the development capacity in the city, set caps on development, or impose new non-objective design standards. To prevent displacement, the provisions of SB 330 banned these cities and counties from approving a housing development project that will require the demolition of residential dwelling units unless the project will create at least as many residential dwelling units as will be demolished, including in-kind replacement of units occupied by lower income households. 6) Bill Summary. This bill would require local governments to have a mid -cycle housing element consultation with HCD if the housing production in their jurisdiction is below both their pro-rated regional housing share and below the regional average for all housing or housing affordable to lower income households. During the consultation, the local government and HCD would review and update, as necessary, all goals, policies, quantified objectives, financial resources, and scheduled programs. This bill would additionally require local governments to attain HCD’s pro -housing designation if the housing production in their jurisdiction is below both their pro -rated regional housing share and at least 10 percentage points below the regional average for all housing production. Finally this bill would add the Housing Crisis Act of 2019 to the list of housing laws that the Attorney General is empowered to enforce. This bill is sponsored by the California Housing Consortium. 7) Arguments in Support. The California Housing Consortium writes in support, “The housing and homelessness crises decades in the making and will require ongoing attention, intervention, and investment commensurate with the magnitude of the problem for years to come … This legislation will not only improve the state’s ability to keep tabs on affordable housing production, it will also offer timely, targeted support to jurisdictions falling behind their housing targets — helping every community stay on track to build the affordable housing California needs. 8) Arguments in Opposition. The California State Association of Counties writes in opposition, “We are concerned with the additional mid-cycle housing element review process and question whether the ‘relative progress’ metric it relies upon is well-calibrated to produce the intended outcome. California’s regions are incredibly diverse, with significant variation in local economies. Imperial County, with an unemployment rate of 15.9%, is in the same region as Ventura and Orange Counties, which each have a 5.8% rate, while unincorporated areas tend to have fewer areas served by urban infrastructure, fewer employment options, and other economic limitations that can make housing production lag compared to cities. In most cases, a lower rate of ‘relative progress’ toward RHNA goals will simply be a reflection of these economic realities.” 258 AB 215 Page 7 9) Double -Referral. This bill was double-referred to the Housing and Community Development Committee, where it passed on a 5-0 vote on April 15, 2021 REGISTERED SUPPORT / OPPOSITION : Support California Housing Consortium [SPONSOR] Bay Area Council Bridge Housing Corporation Calchamber California Association of Realtors California Yimby California Building Industry Association Chan Zuckerberg Initiative Greenbelt Alliance Habitat for Humanity California Hello Housing Housing Action Coalition Lisc San Diego Midpen Housing Modular Building Institute Non-profit Housing Association of Northern California Sand Hill Property Company Silicon Valley Community Foundation Silicon Valley Leadership Group Spur Sv@home Sv@home Action Fund The Two Hundred TMG Partners Opposition California Cities for Local Control Catalysts California State Association of Counties League of California Cities Mission Street Neighbors New Livable California Dba Livable California Riviera Homeowners Association Rural County Representatives of California Sustainable Tamalmonte Urban Counties of California Analysis Prepared by: Hank Brady / L. GOV. / (916) 319-3958 259 AB 215 Page 1 Date of Hearing: April 15, 2021 ASSEMBLY COMMITTEE ON HOUSING AND COMMUNITY DEVELOPMENT David Chiu, Chair AB 215 (Chiu) – As Amended April 5, 2021 SUBJECT: Housing element: regional housing need: relative progress determination SUMMARY: Requires jurisdictions with relative ly low progress towards meeting their regional housing needs to have a mid-cycle housing element consultation with the Department of Housing and Community Development (HCD) and adopt pro -housing policies. Specifically, this bill: 1) Requires HCD to determine the relative progress of councils of government, subregions, and jurisdictions towards meeting their regional housing needs, as follows: a) The determination must occur during the fifth year and after the completion of each region’s housing element planning period; b) The determination must be based on the information contained from jurisdictions’ annual reports to HCD regarding implementation of the housing element; c) The determination must be made for all housing as well as for housing affordable to very low- and low-income households; d) By July 1 of the year the determinations are made, HCD must publish these determinations on its internet website; and e) This process only applies to jurisdictions with an eight-year housing element planning period. 2) Requires jurisdictions to undertake a mid -cycle housing element consultation with HCD as follows: a) A jurisdiction would be required to undertake the consultation if both of the following are determined during the fifth year of the housing element planning period (per the process described above in (1)): i. Its progress towards meeting its share of the regional housing need is less than its prorated share of the regional housing need; and ii. Either its relative progress for all housing or housing affordable to very low- and low- income housing is less than that of the jurisdiction’s affiliated council of governments or subregion. b) The consultation must include both of the following for the jurisdiction’s housing element: i. Include a review and update, as necessary, of all goals, policies, quantified objectives, financial resources, and scheduled programs; 260 AB 215 Page 2 ii. Ensure that all programs have enforceable actions and concrete timelines. c) Specifies the timing and process for the consultation process, as following: i. HCD must notify jurisdictions by July 1 of their need to have the consultation; ii. The consultation must occur within six months of the jurisdiction receiving the notice; and that iii. Any revisions to the housing element required by HCD during the consultation must be completed within one year of the consultation. d) Specifies that HCD may require a consultation of any jurisdiction that fails to submit a substantially compliant and timely annual report. e) Requires that, if HCD determines that a jurisdiction has not complied with the requirements of the consultation process, HCD must find that their housing element does not substantially comply with Housing Element law. 3) Requires jurisdictions to attain a pro -housing designation from HCD as follows: a) A jurisdiction would be required to undertake the consultation if its relative progress for all housing is at least 10 percentage points less than that of the jurisdiction’s affiliated council of governments or subregion, as determined during the fifth year of the housing element planning period and upon completion of the housing element planning period (per the process described above in (1)). b) Specifies the timing and process for attaining the pro-housing designation, as follows : i. HCD must notify jurisdic tions by July 1 of their need to attain the pro-housing designation; ii. Any jurisdiction receiving this notice must attain the pro -housing designation from HCD by July 1 of the following year. c) Specifies that HCD may require any jurisdiction that fails to submit a substantially compliant and timely annual report to attain the pro-housing designation. d) Requires that, if a jurisdiction does not comply with the timeline for receiving the pro - housing designation, HCD must find that their housing element does no t substantially comply with Housing Element law. 4) Requires HCD to notify any jurisdiction, and allows HCD to notice the office of the Attorney General, that the jurisdiction is in violation of state law if HCD finds that the local government has taken an action in violation of the Housing Crisis Act of 2019. 261 AB 215 Page 3 5) Provides that no reimbursement is required by this act because a local agency or school district has the authority to levy service charges, fees, or assessments sufficient to pay for the program or level of service mandated by this act. EXISTING LAW: 1) Establishes Housing Element law (Government Code Section 65580 through 65589.11). This law provides that each city and county’s fair share of housing is to be determined through the regional housing needs allocation (RHNA) process, which is composed of three main stages: (a) the Department of Finance and the Department of Housing and Community Development (HCD) develop regional housing needs estimates at four income levels: very low-income, low-income, moderate-income, and above moderate-icnome; (b) councils of government (COGs) allocate housing within each region based on these estimates (where a COG does not exist, HCD makes the determinations); and (c) cities and counties incorporate their allocations into their housing elements. 2) Establishes a process for HCD oversight of the housing element process (Government Code Section 65585), including the following requirements : a) The local government must submit their draft housing element to HCD for review; b) HCD must review and make findings on the draft housing element, including determining whether it substantially complies with housing element law; c) The local government must adopt their housing element, accounting for HCD’s findings; and d) HCD must review any action or failure to act by local governments that it determines is inconsistent with an adopted housing element, and HCD must notify any local government, and at its discretion the office of the Attorney General, if it determines that the jurisdiction is in violation of state law. 3) Requires each city and county to provide, by April 1 of each year, an annual report to HCD that includes the status of their general plan and progress in its implementation, including the progress in meeting its share of regional housing needs (Government Code Section 65400). 4) Requires HCD to establish a pro -housing designation for local jurisdiction (Government Code Section 65589.9) as follows: a) Defines “prohousing local policies” to mean policies that fa cilitate the planning, approval, or construction of housing; b) Requires HCD to adopt emergency regulations to impleme nt this section by July 1, 2021; c) Requires HCD to designate jurisdictions as pro -housing pursuant to these emergency regulations; and d) Requires that jurisdictions that have been designated pro -housing by HCD, and that have an adopted housing element that has been found by HCD to be in substantial compliance, must be awarded additional points or preference for applications for award cycles 262 AB 215 Page 4 commenced after July 1, 2021 for programs identified in the regulations, including but not limited to the Affordable Housing and Sustainable Communities Program, the Transformative Climate Communities Program; and the Infill Incentive Grant Program of 2007. 5) Establishes the Housing Crisis Act of 2019 (Government Code Section 66300) which prohibits affected cities and counties, as specified, from the following : a) Enacting a development policy, standard, or condition that would have any of the following effects, as specified: i. Decreasing the development capacity in the jurisdiction, unless a simultaneous action was taken to enable an equal or greater amount of development elsewhere in the jurisdiction; ii. Imposing a moratorium or similar restriction or limitation on housing development; iii. Imposing or enforcing design standards established on or after January 1, 2020, that are not objective design standards; and iv. Limiting the number of project approvals, units developed, or population within the jurisdiction. b) Approving a housing development project that will require the demolition of residential dwelling units unless the project will create at least as many residential dwelling units as will be demolished, including in-kind replacement of units occupied by lower income households, as specified. 6) Requires HCD to notify any local government, and allows HCD to notice the office of the Attorney General, that the jurisdiction is in violation of state law if HCD finds that the local government has taken an action in violation of the following: a) The Housing Accountability Act; b) “No Net Loss” provisions requiring adequate sites for housing to be available at all times for each income levels; c) Density Bonus Law; or d) Prohibitions on housing discrimination (Government Code Section 65585). FISCAL EFFECT: Unknown COMMENTS: Author’s Statement: According to the author, “At the end of the day, the only way to solve the housing crisis is to put more roofs over people’s heads. The housing element is one of the state’s most critical tools to ensure that such housing production occurs. AB 215 is designed to make sure the process works and everyone is accountable to the plans they create. It would ensure that cities with underperforming housing production have the opportunity to review their plans and 263 AB 215 Page 5 policies every four years, instead of every eight. Where production substantially lags behind peer cities, local governments would be required to ensure that they have adopted pro -housing policies, for which they will receive preferences for state funding programs. By increasing accountability at the local level, the state and cities can continue to work together to facilitate the necessary production of homes for Californians of all income levels.” California Housing Crisis: California is in the midst of a housing crisis. Only 27 percent of households can afford to purchase the median priced single -family home – 50 percent less than the national average. Over half of renters, and 80 percent of low-income renters, are rent- burdened, meaning they pay over 30 percent of their income towards rent. A t last count, there were over 160,000 homeless Californians. A major cause of our housing crisis is the mismatch between the supply and demand for housing. According to the Roadmap Home 2030 (Housing CA and California Housing Partnership Corporation, 2021), to address this mismatch, California needs approximately 2.6 million units of housing. This includes 1.2 million units that are affordable to Californians making less than 80 percent of the Area Median Income. Local Planning and Approval of Housing: While local governments do not build housing, they have an outsized role in housing production. They must include plans and programs in the ir General Plan’s housing element to facilitate housing production at all income levels. They are responsible for providing sufficient land to meet the demand for residential development, as determined through the state’s Regional Housing Needs Allocation (RHNA). And they are responsible for reviewing and approving housing projects, while ensuring that any conditions they apply to the approval do not make it economically infeasible to build the housing. The state’s role in housing production is largely one of oversight and accountability. This role is mainly the responsibility of the Department of Housing and Community Development (HCD), which helps determine the housing needs for each region, oversees the distribution of those housing needs by regional councils of governments to the member cities and counties, and reviews and makes findings on local housing elements. HCD is also responsible for reviewing actions by local governments that it determines are inconsistent with an adopted housing element. If HCD determines that such an action is not in substantial compliance, it has the ability to facilitate compliance, up to and including referring the local government to the office of the Attorney General for potential prosecution. To facilitate better alignment between state a nd local goals around housing production, in recent years, the state has made a series of reforms to the RHNA process, housing e lement law, and the Housing Accountability Act (HAA). These reforms require local governments to plan for more housing units, ensure that their plans and policies reduce segregation and promote fair housing, and make it harder to disapprove compliant housing projects. However, there is currently no requirement for local governments to ensure during the eight-year planning period that their plans and programs are effective in meeting their policy goals, including that they result in meaningful progress towards meeting their share of the regional housing needs. This bill would require local governments to have a mid-cycle housing element consultation with HCD if the housing production in their jurisdiction is below both their pro-rated regional housing share and below the regional average for all housing or housing affordable to lower income ho useholds. During the consultation, the local government and HCD would review and update, 264 AB 215 Page 6 as necessary, all goals, policies, quantified objectives, financial res ources, and scheduled programs. Additionally, local governments would need to e nsure that all programs have enforceable actions and concrete timelines. This consultation would therefore serve as an opportunity to course-correct local plans and programs if housing production underperforms expectations. Failure by the local government to implement the proposed changes wit hin a year of the consultation with HCD would result in the state find ing that their housing element does not substantially comply with Housing Element law. Pro-housing Local Policies: In 2019, the Legislature enacted legislation (AB 101, Committee on the Budget) that required HCD to designate cities and counties as pro -housing if their local policies facilitate the planning, approval, or construction of housing. “Pro -housing” jurisdictions will receive a competitive advantage in applying for certain state programs, including but not limited to the Affordable Housing and Sustainable Communities Program, Transformative Climate Communities Program, and the Infill Incentive Grant Program. HCD is required to adopt emergency regulations by July 1, 2021 to impleme nt this requirement. As of the writing of this analysis, HCD has not published any preliminary information about their proposed approach to pro-housing regulations. This bill would require local governments to attain HCD’s pro-housing designation if the housing production in their jurisdiction is below both their pro -rated regional housing share and at least 10 percentage points below the regional average for all housing production. This will result in a greater number of cities having pro -housing policies. Failure by the local government to attain the pro-housing designation by HCD within a year would result in the state finding that their housing element does not substantially comply with Housing Element law. Enforcement of the Housing Crisis Act of 2019: The Housing Crisis Act of 2019 (SB 330, Skinner, Chapter 654, Statutes of 2019) contained numerous provisions intended to expedite the permitting of housing in regions suffering the worst housing shortages and highest rates of displacement. To expedite housing production, these provisions included, for cities and counties in those regions, a prohibition on enacting rules that would decrease the development capacity in the city, set caps on development, or impose new non-objective design standards. To prevent displacement, the provisions of SB 330 banned these cities and counties from approving a housing development project that will require the demolition of residential dwelling units unless the project will create at least as many residential dwelling units as will be demolished, including in-kind replacement of units occupied by lower income households. This bill would add the Housing Crisis Act of 2019 to the list of housing laws that the Attorney General is empowered to enforce. The current list was created by AB 72 (Santiago, Chiu, Chapter 370, Statutes of 2017). It already includes enforcement of housing element law, as well as enforcement of the Housing Accountability Act, “No Net Loss” provisions requiring local governments to ensure adequate sites for housing to be available at all times for each income levels, Density Bonus Law, and prohibitions on housing discrimination. Arguments in Support: Supporters of this bill argue that it would increase the accountability of local governments for complying with existing state law to promote housing production at all income levels. According to the California Housing Consortium (the bill’s sponsor), “this legislation will not only improve the state’s ability to keep tabs on affordable housing production, it will also offer timely, targeted support to jurisdictions falling behind their housing targets — helping every community stay on track to build the affordable housing California needs.” 265 AB 215 Page 7 Arguments in Opposition: Opponents of this bill argue that this bill is an intrusion into local control and self-determination. According to California Cities for Local Control, “AB 215 unnecessarily burdens local planning efforts and fosters an adversarial relationship between local governments and the state.” Related Legislation: AB 101 (Committee on the Budget), Chapter 159, Statutes of 2019: This bill, among other things, required HCD to designate cities and counties as pro -housing if their local policies facilitate the planning, approval, or construction of housing, and enabled HCD to implement these through emergency regulations. AB 1398 (Bloom, 2021): This bill would, among other things, add expedited provision of adequate sites to the list of pro-housing local policies for HCD to consider in its regulations. This bill is currently pending hearing in this committee. SB 330 (Skinner), Chapter 654, Statutes of 2019: This bill restricts, for a period of five years, actions by cities and counties that would reduce the production of housing, such as d ownzoning, caps on development or population, or adoption of non-objective design standards. AB 72 (Santiago, Chiu), Chapter 370, Statutes of 2017: This bill gives HCD authority to find a local government's housing element out of substantial compliance if it determines that the local government acts or fails to act in compliance with its housing element, and allows HCD to refer violations of law to the Attorney General. Double referred: This bill was also referred to the Assembly Committee on Local Gover nment where it will be heard should it pass out of this committee. REGISTERED SUPPORT / OPPOSITION : Support California Housing Consortium (Sponsor) Abundant Housing LA Bay Area Council Bridge Housing Corporation California Chamber of Commerce California Apartment Association California Association of Realtors California Community Builders California YIMBY Casita Coalition California Building Industry Association Chan Zuckerberg Initiative Council of Infill Builders Greenbelt Alliance Habitat for Humanity California 266 AB 215 Page 8 Hello Housing Housing Action Coalition LISC San Diego MidPen Housing Non-profit Housing Association of Northern California Sand Hill Property Company Silicon Valley Community Foundation Silicon Valley Leadership Group SPUR SV@Home The Two Hundred TMG Partners Individuals - 4 Opposition California Cities for Local Control Catalysts Los Altos Residents Mission Street Neighbors Livable California Riviera Homeowners Association Sustainable TamAlmonte Individuals - 96 Analysis Prepared by: Steve Wertheim / H. & C.D. / (916) 319 -2085 267 Agenda Item No.: 10.C Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ASHFORD BALL, SENIOR MANAGEMENT ANALYST THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:DRONE POLICY. (DIERINGER) DATE:July 12, 2021 BACKGROUND: In response to Mayor Bea Dieringer's request to discuss a drone policy for the City of Rolling Hills, it is the City Attorney's opinion that it would not be lawful for the City to ban drones; however, some limited regulations are permissible. Both the cities of West Hollywood and Hermosa Beach included within their ordinances a requirement that drone owners obtain a permit. Some drone owners and organizations contend that this requirement is preempted by federal law, but the issue is not entirely clear and neither city has repealed that requirement. It is the principal provision that could be susceptible to challenge. By requiring a permit, the City has an idea (to the extent drone owners actually obtain the permit) who has drones in the City, which could improve the ability to cite violators. CITY OF WEST HOLLYWOOD (WEHO): 9.30.040 Operating Requirements and Restrictions. a. No person shall operate any model aircraft or civil UAS within the city in a manner that interferes with piloted aircraft, and model aircraft shall always give way to any piloted aircraft. b. No person shall operate any model aircraft within the city beyond the visual line of sight of the person operating the model aircraft. The operator must use his or her own natural vision (which includes vision corrected by standard eyeglasses or contact lenses) to observe the model aircraft. People other than the operator may not be used in lieu of the operator for maintaining visual line of sight. Visual line of sight means that the operator has an unobstructed view of the model aircraft. The use of vision-enhancing devices, such as binoculars, night vision goggles, powered vision magnifying devices, and goggles or other devices designed to provide a “first-person view” from the model, do not constitute the visual line of sight of the person operating the model aircraft. 268 c. No person shall operate any model aircraft or civil UAS within the city other than during daylight hours defined as between official sunrise and official sunset for local time, unless proof of authorization to do so by the Federal Aviation Administration is provided to the city. d. No person shall operate any model aircraft within the city more than four hundred feet above the earth’s surface, unless proof of authorization to do so by the Federal Aviation Administration is provided to the city. e. Excluding takeoff and landing, no person shall operate any model aircraft or civil UAS within the city closer than twenty-five feet to any individual, except the operator or the operator ’s helper(s). f. No person shall operate any model aircraft or civil UAS within the city in a manner that is prohibited by any federal or state statute or regulation governing aeronautics, including, but not limited to, Public Utilities Code Section 21407 and Federal Aviation Rule 91.13. g. No person shall operate any model aircraft or civil UAS within the city in violation of any temporary flight restriction or “Notice to Airmen” issued by the Federal Aviation Administration. h. No person shall operate any model aircraft or civil UAS within the city to capture, record or transmit any visual image or audio recording of any person or private real property located in the city under circumstances in which the subject person or owner of the subject real property has a reasonable expectation of privacy (including, but not limited to, inside a private office and inside a hotel room). This provision is intended to supplement, rather than duplicate, the prohibition against trespassing into the air space above the land of another person in order to capture any type of visual image or sound recording of a person engaging in a private, personal, or familial activity in a manner that is offensive to a reasonable person, pursuant to California Civil Code Section 1708.8. i. Unless authorized by federal law, it shall be an infraction to knowingly and intentionally operate any model aircraft or civil UAS on the grounds of, or less than three hundred fifty feet above ground level within the airspace overlaying, a public or private school in the city providing instruction in kindergarten or grades 1 to 12, inclusive, during school hours and without the written permission of the school principal or higher authority, or designee, or equivalent school authority. j. Unless authorized by federal law, it shall be an infraction to knowingly and intentionally use any model aircraft or civil UAS to capture images of public or private school grounds in the city providing instruction in kindergarten or grades 1 to 12, inclusive, during school hours and without the written permission of the school principal or higher authority, or designee, or equivalent school authority. k. No person shall operate any model aircraft or civil UAS in a manner that interferes with firefighting, police activity or emergency response activity as detailed in California Penal Code Sections 148.2 and 402. l. No person shall operate any model aircraft or civil UAS within the airspace overlaying a city park during a city-sponsored event in the park unless authorized to do so in the special event permit, City Hall, or a law enforcement or fire station within the city. 269 CTIY OF HERMOSA BEACH (HB): 9.38.040 Operating requirements and restrictions. A. No person shall operate any model aircraft or civil UAS within the city in a manner that interferes with manned aircraft, and model aircraft shall always give way to any manned aircraft. B. No person shall operate any model aircraft within the city beyond the visual line of sight of the person operating the model aircraft. The operator must use his or her own natural vision (which includes vision corrected by standard eyeglasses or contact lenses) to observe the model aircraft. People other than the operator may not be used in lieu of the operator for maintaining visual line of sight. Visual line of sight means that the operator has an unobstructed view of the model aircraft. The use of vision-enhancing devices, such as binoculars, night vision goggles, powered vision magnifying devices, and goggles or other devices designed to provide a “first-person view” from the model, do not constitute the visual line of sight of the person operating the model aircraft. C. No person shall operate any model aircraft or civil UAS within the city other than during daylight hours defined as between official sunrise and official sunset for local time, unless proof of authorization to do so by the Federal Aviation Administration is provided to the city. D. No person shall operate any model aircraft within the city more than four hundred (400) feet above the earth’s surface, unless proof of authorization to do so by the Federal Aviation Administration is provided to the city. E. Excluding takeoff and landing, no person shall operate any model aircraft or civil UAS within the city closer than twenty-five (25) feet to any individual, except the operator or the operator’s helper(s). F. No person shall operate any model aircraft or civil UAS within the city in a manner that is prohibited by any federal or state statute or regulation governing aeronautics, including but not limited to Public Utilities Code Section 24107 and Federal Aviation Rule 91.13. G. No person shall operate any model aircraft or civil UAS within the city in violation of any temporary flight restriction or notice to airmen issued by the Federal Aviation Administration. H. No person shall operate any model aircraft or civil UAS within the city to capture, record or transmit any visual image or audio recording of any person or private real property located in the city under circumstances in which the subject person or owner of the subject real property has a reasonable expectation of privacy (including, but not limited to, inside a private office and inside a hotel room). This provision is intended to supplement, rather than duplicate, the prohibition against trespassing into the air space above the land of another person in order to capture any type of visual image or sound recording of a person engaging in a private, personal, or familial activity in a manner that is offensive to a reasonable person, pursuant to California Civil Code Section 1708.8. I. Unless authorized by federal law, no person shall knowingly and intentionally operate any model aircraft or civil UAS on the grounds of, or less than three hundred fifty (350) feet above ground level within the airspace overlaying, a public school in the city providing instruction in kindergarten or grades one (1) to twelve (12), inclusive, during school hours and without the written permission of the school principal or higher authority, or his or her designee, or equivalent school authority. J. Unless authorized by federal law, no person shall knowingly and intentionally use any model aircraft or civil UAS to capture images of public school grounds in the city providing instruction in 270 kindergarten or grades one (1) to twelve (12), inclusive, during school hours and without the written permission of the school principal or higher authority, or his or her designee, or equivalent school authority. K. No person shall operate any model aircraft or civil UAS in a manner that interferes with firefighting, police activity or emergency response activity as detailed in California Penal Code Sections 148.2 and 402. L. No person shall operate any model aircraft or civil UAS within the airspace overlaying the civic center complex or a city park or the beach during a scheduled special event unless authorized to do so in the special event permit. M. No person shall operate any model aircraft or civil UAS within the city in a manner designed, intended or which serves to harass, stalk, vex, annoy, disturb, frighten, intimidate, injure, threaten, victimize or place in extreme mental or emotional distress any particular person, whether that person is located on public or private property. The conduct described in this subsection includes, but is not limited to, using a model aircraft or civil UAS to follow and film, video-record, live-stream or photograph a person who has not consented to such activity. DISCUSSION: If desired, the City Council could consider which of the provisions, from the WEHO or HB ordinances, to strike and which to modify and which to add to formulate the City of Rolling Hills drone ordinance. FISCAL IMPACT: None. RECOMMENDATION: Receive presentation from Mayor Dieringer. ATTACHMENTS: MuniCode9.38-HermosaBch.pdf 271 272 273 274 275 276 277 Agenda Item No.: 11.A Mtg. Date: 07/12/2021 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:STEPHANIE GRANT , ADMINISTRATIVE CLERK THRU:ELAINE JENG P.E., CITY MANAGER SUBJECT:FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT FOR THE SECOND QUARTER OF 2021 (APRIL 1 THROUGH JUNE 30). DATE:July 12, 2021 BACKGROUND: The Code Enforcement division provides quarterly updates on code enforcement and fuel abatement cases, which consist of active and closed cases. The attachments show active and closed cases on dead vegetation and code violations. DISCUSSION: During the second quarter of 2021 (April 1, 2021 through June 30, 2021), 8 new fire fuel abatement violation and 5 new code violation cases were opened. During that same period, 5 fire fuel abatement violation and 9 code violation cases were closed. On June 30, 2021, the Code Enforcement division held its 2nd Quarter Fire Fuel meeting, via teleconference, with the City's fire fuel reduction partner agencies. The purpose of the meeting is to share information regarding fire fuel management activities from different agencies. The Palos Verdes Peninsula Land Conservancy (PVPLC) provided information regarding the City of Rolling Hills' current Fuel Load Reduction Project. According to the PVPLC, Phase II mowing will be completed in early July. Southern California Edison (SCE) is currently working on their annual tree trimming in the City. According to the project supervisor, Davey Tree will have five crews in the first two to three weeks of July performing routine line clearance for SCE. The RHCA, LA County Fire and LA County Agriculture were unable to attend last quarter's meeting because they are at the peak of their fuel abatement season. The Los Angeles County Fire Department Station 56 just concluded their annual brush clearance inspections in Rolling Hills. On July 2, 2021, Code Enforcement Officer Stephanie Grant was able to join and ride along in the fire truck with the Station 56 fire crew to conduct residential brush clearance site inspections within the City. Captain Weaver explained the Fire Department's inspection and citation process, as well as assessing fire risks on residential properties and road easements. 278 The Block Captain program has had great success with the “Hardening the Home Inspections ”program. The inspections have been conducted by Trevor Moore of the Los Angeles County Fire Department of Forestry. To date, there have been a total of 55 homes inspected and there are 8 inspections scheduled for July 12, 2021. In the first quarter of this year, City staff recommended purchasing a utility vehicle to help the Code Enforcement Officer access more sites and cover more areas to monitor for dead vegetation. Many of the reports staff receives about dead vegetation are from vantage points not available from road easements. Most are located along trails or in canyons visible from private properties only. Some of these sites are very difficult to access on foot, given the City's terrain and size. Currently, staff is relying on RHCA staff to provide rides to certain locations when they are available. In a few cases, staff has walked the trails to get to sites but it is time consuming and the distance covered is limited. Having access to a utility vehicle would safely allow for greater access and coverage in less time. Staff has looked into different models of Kubota and reached out to RHCA for advise. RHCA has also offered to help in choosing the right vehicle to use in the City. The average MSRP for a Kubota utility vehicle is $15,000. RHCA uses Kubota RTV x1140 and its current MSRP is $16,999. FISCAL IMPACT: The cost to purchase and operate a utility vehicle is included in the adopted FY 21-22 Budget. RECOMMENDATION: City staff recommends that the City Council consider and approve the purchase of a utility vehicle and receive and receive and file the current quarterly report on code enforcement cases. ATTACHMENTS: 2nd Quarter Report All Open Cases_07.12.21_v2.docx 2nd Quarter Report Closed Cases_071221.docx All Open Cases Comprehensive Report_07.12.21_v1.docx 279 Page: 1 of 1 Opened Cases 2nd Quarter Opened Cases 04/01/2021 -06/30/2021 Case #Case Date Address of Violation Description 224 6/29/2021 80 Saddleback Road Dead vegetation 223 6/22/2021 1 Pinto Road Dead Vegetation 222 6/28/2021 77 Portuguese Bend Road Dead Vegetation 220 6/24/2021 19 Wideloop Road Dead Vegetation 218 6/21/2021 1 Crest Road West Dead Vegetation 217 6/21/2021 7 Pine Tree Lane Dead Vegetation 216 6/17/2021 5 Johns Canyon Road View 215 6/17/2021 17 Cinchring Road Dead Vegetation 214 6/14/2021 8 Crest Road East Importing dirt 213 6/11/2021 11 Upper Blackwater Canyon Road Expired permit, illegal export of dirt 208 5/25/2021 6 Pine Tree Lane Dead Vegetation 206 6/8/2021 2 El Concho Road Planting trees, illegal construction 205 6/3/2021 1 Hackamore Road Illegal construction, unpermitted Total Records: 13 7/12/2021 **ALL DEAD VEGETATION CASES ARE HIGHLIGHTED IN GREEN** 280 Page: 1 of 2 Closed Cases Report 2nd Quarter Closed 04/01/2021 -06/30/2021 Case # Case Date Address of Violation Description Main Status Case Closed Group: 106.5.4 -Expiration. 102 7/6/2020 8 Packsaddle Road West Expired Permit Closed 4/15/2021 56 7/2/2020 12 Georgeff Road Expired Permit Closed 4/15/2021 68 3/11/2020 2 Pheasant Lane Expired Permit Closed 4/15/2021 22 3/11/2020 18 Eastfield Drive Expired Permit Closed 4/15/2021 Group Total: 4 Group: 15.18.050.A -Violations 211 5/18/2021 21 Chuckwagon Road Illegal work & no C&D permit Closed 5/25/2021 Group Total: 1 Group: 17.16.230 -Import and export of soil. 212 6/16/2021 2 Spur Lane Import of gravel; Closed 6/22/2021 Group Total: 1 Group: 6.24.010.C -Unlawful to keep an aggressive animal. 207 4/27/2021 7 Chuckwagon Lane Animal complaint Closed 6/9/2021 Group Total: 1 Group: 8.08.580 -Construction or demolition waste 211 5/18/2021 21 Chuckwagon Road Illegal work & no C&D permit Closed 5/17/2021 Group Total: 1 Group: 8.24.020 -Duty of owner or possessor of property. 133 7/17/2020 65 Portuguese Bend Road Property Maintenance Closed 4/14/2021 281 Page: 2 of 2 Group: 8.30.010 - Dead or alive tumbleweeds and dead trees, shrubs, palm fronds or other plants as public nuisance. 182 4/1/2021 3 Lower Blackwater Canyon Dead Vegetation Closed 4/14/2021 180 3/26/2021 65 Eastfield Road Dead Vegetation Closed 4/15/2021 174 3/17/2021 55 Saddleback Road Dead Vegetation Closed 4/6/2021 169 2/23/2021 74 Saddleback Road Dead Vegetation Closed 6/28/2021 157 11/16/2020 77 Portuguese Bend Road Dead Vegetation Closed 4/15/2021 Group Total: 5 Total Records: 14 7/12/2021 **All Dead Vegetation are highlighted in green 282 Page: 1 of 1 Opened Cases All Open Cases 01/18/2018 -06/30/2021 Case #Case Date Address of Violation Description 218 6/21/2021 1 Crest Road West Dead Vegetation 205 6/3/2021 1 Hackamore Road Illegal construction, unpermitted. 223 6/22/2021 1 Pinto Road Dead Vegetation 213 6/11/2021 11 Upper Blackwater Canyon Road Expired permit, illegal export of dirt 153 10/22/2020 15 Portuguese Bend Road View 215 6/17/2021 17 Cinchring Road Dead Vegetation 220 6/24/2021 19 Wideloop Road Dead Vegetation 138 8/11/2020 2 Appaloosa Lane Dead Vegetation 206 6/8/2021 2 El Concho Road Illegal construction 66 3/11/2020 2950 Palos Verdes Drive Expired Permit 176 3/17/2021 49 Saddleback Road Dead Vegetation 216 6/17/2021 5 Johns Canyon Road View 175 3/17/2021 57 Saddleback Road Dead Vegetation 208 5/25/2021 6 Pine Tree Lane Dead Vegetation 173 3/11/2021 6 Possum Ridge Road Dead Vegetation 5 6/24/2020 61 Eastfield Drive Grading and Drainage 119 5/16/2019 67 Portuguese Bend Road Illegal Construction 217 6/21/2021 7 Pine Tree Lane Dead Vegetation 222 6/28/2021 77 Portuguese Bend Road Dead Vegetation 179 3/25/2021 77 Saddleback Road Dead Vegetation 214 6/14/2021 8 Crest Road East Importing dirt 224 6/29/2021 80 Saddleback Road Dead vegetation 161 1/27/2021 87 Crest Road East Dead Vegetation Total Records: 23 7/12/2021 *ALL DEAD VEGETATION CASES ARE HIGHLIGHTED IN GREEN 283