08-10-2020_CCAgendaPacket1.CALL TO ORDER
2.ROLL CALL
3.OPEN AGENDA - PUBLIC COMMENT WELCOME
This is the appropriate time for members of the public to make comments regarding the items on
the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will
take place on any items not on the agenda.
4.CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
4.A.MINUTES: 1) REGULAR MEETING OF MAY 26, 2020; 2) REGULAR MEETING OF
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Regular Council Meeting
CITY COUNCIL
Monday, August 10, 2020
CITY OF ROLLING HILLS
7:00 PM
This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on
March 17, 2020. All Councilmembers will participate by teleconference.
Public Participation: The meeting agenda is available on the City’s website (https://www.rolling-
hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on
the City’s website (https://www.rolling-hills.org/government/agenda/index.php). Members of the public may
observe and orally participate in the meeting via Zoom and or submit written comments in real-time by
emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the
official meeting record. You must provide your full name, but please do not provide any other personal
information (i.e, phone numbers, addresses, etc.) that you do not want to be published.
Access to the Zoom meeting room: https://us02web.zoom.us/j/87227175757?
pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09
Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609
Next Resolution No. 1261 Next Ordinance No. 365
PLEDGE OF ALLEGIANCE
1
JULY 13, 2020; AND 3) REGULAR MEETING OF JULY 27, 2020.
RECOMMENDATION: Approve as Presented.
4.B.PAYMENT OF BILLS.
RECOMMENDATION: Approve as Presented.
5.COMMISSION ITEMS
6.PUBLIC HEARINGS
7.OLD BUSINESS
8.NEW BUSINESS
8.A.RECEIVE AND FILE AN UPDATE ON THE BLOCK CAPTAINS PROGRAM.
RECOMMENDATION: Staff recommends that the City Council receive and file an
update on the Block Captains Program.
9.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
9.A.DISCUSS ACTION MINUTES AS THE OFFICIAL CITY COUNCIL MEETING
MINUTES. (DIERINGER)
RECOMMENDATION: NONE
10.MATTERS FROM STAFF
11.CLOSED SESSION
12.ADJOURNMENT
Next regular meeting: Monday, August 24, 2020 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
05-26-20CCMinutesv7.docx
07-13-2020CCMinutes.v3.docx
07-27-2020CCMinutes_v2.docx
Payment of Bills.pdf
Meeting 19-01_2019_01_31.pdf
Meeting 19-02_2019_02_21.pdf
BC Agenda_19-03_2019_04_18.docx
Meeting 19-04_2019_06_20 Agenda.docx
Meeting 19-05_2019_08_15 Agenda.docx
Meeting 19-06_2019_10_17 Agenda.docx
Meeting 19-07_2019_12_19 Agenda.docx
20-02-20__Meeting 20-01_Agenda.docx
Meeting 20-02_2020_07_09 Agenda.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City
2
Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting
due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the
City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and
attendance at this meeting.
3
Agenda Item No.: 4.A
Mtg. Date: 08/10/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
MINUTES: 1) REGULAR MEETING OF MAY 26, 2020; 2) REGULAR
MEETING OF JULY 13, 2020; AND 3) REGULAR MEETING OF JULY 27,
2020.
DATE:August 10, 2020
BACKGROUND:
NONE.
DISCUSSION:
NONE.
FISCAL IMPACT:
NONE.
RECOMMENDATION:
Approve as Presented.
ATTACHMENTS:
05-26-20CCMinutesv7.docx
07-13-2020CCMinutes.v3.docx
07-27-2020CCMinutes_v2.docx
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-1-
MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, MAY 26, 2020
1.CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor
Pieper at 7:01p.m. via teleconference.
2.ROLL CALL
Councilmembers participating via teleconference:
Mayor Pieper, Dieringer, Black, Mirsch, and Wilson.
Councilmembers Absent:None.
Others participating via teleconference:
Elaine Jeng, P.E., City Manager.
Meredith Elguira, Planning & Community Services Director.
Yohana Coronel, City Clerk.
Jane Abzug, Assistant City Attorney.
Terry Shea, Finance Director.
John Resich.
Others participating via written email/public comment:
Charlie Raine.
Ronald Sommer.
Alfred Visco.
3.OPEN AGENDA
NONE.
4.CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
A.MINUTES – REGULAR MEETING OF FEBRUARY 10, 2020, REGULAR
MEETING OF FEBRUARY 24, 2020, REGULAR MEETING OF MARCH 09,
2020, REGULAR MEETING OF MARCH 23, 2020, SPECIAL MEETING OF
MARCH 30, 2020, JOINT STUDY SESSION WITH THE PLANNING
COMMISSION AND CITY COUNCIL APRIL 13, 2020, REGULAR MEETING
OF APRIL 27, 2020 AND REGULAR MEETING OF MAY 11, 2020.
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RECOMMENDATION: APPROVE AS PRESENTED
B.PAYMENT OF BILLS.
RECOMMENDATION: APPROVE AS PRESENTED
C. CONSIDER AND APPROVE PARTICIPATION IN SUPPORT LOCAL
RECOVERY COALITION ENCOURAGED BY THE LEAGUE OF
CALIFORNIA CITIES.
RECOMMENDATION: APPROVE AS PRESENTED
Councilmember Black requested to pull consent item 4C.
Mayor Pro Tem Dieringer requested to pull consent item 4A, except for the corrected minutes of
February 10, 2020 and February 24, 2020.
Mayor Pro Tem Dieringer moved that the City Council approve the minutes for the Regular City
Council meeting of February10, 2020 and the Regular City Council meeting for February 24, 2020
with amendments and consent item 4B as presented. Councilmember Wilson seconded the motion.
The motion passed by voice vote as follows:
AYES:COUNCILMEMBERS: Mayor, Pieper, Dieringer, Mirsch, Black, and Wilson.
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
Item 4C
Councilmember Black asked for clarification on whether the report reflected an accurate funding
amount of $500 billion for direct and flexible funding for all cities nationwide to support critical
local services.
City Manager Jeng said the information came from the League of California Cities.
Mayor Pieper commented that it was his understanding that the letter was in support of the
League’s effort to secure funding for all cities nationwide.
Mayor Pro Tem Dieringer confirmed that the $500 million was to fund cities nationwide.
Mayor Pro Tem Dieringer moved that the City Council approve consent item 4C. Councilmember
Wilson seconded the motion. The motion passed by voice vote as follows:
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, and Wilson.
NOES:COUNCILMEMBERS: Black and Mirsch.
ABSENT:COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
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5.COMMISSION ITEMS
A.CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2020-03
FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A
VARIANCE REQUEST TO CONSTRUCT A 400 SQUARE-FOOT LAP
SWIMMING POOL WITH SPA IN THE FRONT YARD OF AN EXISTING
RESIDENCE LOCATED AT 52 PORTUGUESE BEND ROAD.
PCS Director Elguira gave an overview of the project. The Council took the item under jurisdiction
to comply with the public noticing requirements. The request is for construction of a 400 square-
foot lap pool with spa in the front yard of an existing residence located at 52 Portuguese Bend
Road. Due to the irregular shape of the lot and geometry of Portuguese Bend Road, the backyard
of the parcel functions as the front entrance to the property. The proposed pool and spa are
technically located behind the residence, however, the back of the residence faces the front yard.
PCS Director Elguira stated that no additional comments were received with regards to the
proposed project. Staff recommended that the Council approve the project as presented. She said
that the representative for the project is available to answer any questions.
Councilmember Mirsch recused herself due to her residence’s proximity from the subject parcel.
Councilmember Wilson asked PCS Director Elguira to confirm that she had addressed Mr. Charlie
Raine’s concern about the proposed project.
PCS Director Elguira replied that Mr. Raine’s concerns were about potential drainage and erosion
problems. She stated Mr. Raine was not specifically concerned with the proposed pool at 52
Portuguese Bend Road but concerned about the adverse impacts of more impermeable surface
coverage resulting from new projects in the area. She stated that she discussed future project
impacts and new hydromodification policies with Mr. Raine.
Councilmember Wilson inquired about the runoff from the site.
Mr. John Resich said that the amount of impermeable surface area would actually decrease based
on the square footage of the proposed pool. He said that the water would drain down the canyon
but the proposed project will not increase the amount of runoff.
Councilmember Wilson stated that he was inquiring about drainage because the subject parcel is
in a landslide area and residents are concerned about additional runoff.
Mayor Pieper opened the item for public comment. There was no public comment.
Councilmember Black moved that the City Council approve Resolution No. 1252 granting
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approval for a Variance request to construct a 400 square-foot lap swimming pool with spa in the
front yard of a residence located at 52 Portuguese Bend Road. Mayor Pro Tem Dieringer seconded
the motion. The motion passed by voice vote as follows:
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, and Black.
NOES:COUNCILMEMBERS: Wilson.
ABSENT:COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: Mirsch.
Mr. Charlie Raine submitted a public comment via email at 7:18 p.m. after public commentclosed.
He stated that the proposed pool is fine, however he has concerns with any project that does not
address the effects of runoff and impermeable surface coverage.
6.PUBLIC HEARING
NONE.
7.OLD BUSINESS
A.CONSIDER ROLLING HILLS COMMUNITY ASSOCIATION’S
REQUEST TO REPLACE THE EXISTING SEPTIC TANK SERVING THE
RESTROOM AT MAIN GATE.
City Manager Jeng reported that this request was previously presented to the Council for
consideration. The Council decided to delay action until the Sewer Feasibility Study is approved
by LA County. The County approved the City’s Sewer Feasibility Study. As a result, the RHCA
amended the initial request to replace the septic tank. The current request is to replace the existing
septic tank in an emergency situation in which the existing tank cannot operate.
Mayor Pieper said the 8-inch sewer line is intended to replace septic tanks. He asked if the
Association is required to receive a permit from the City before they can replace the septic tank.
Mayor Pieper expressed concern with the Association spending funds to replace a septic tank that
will be replaced with the sewer main. Mayor Pieper suggested discussing the matter with the
RHCA President to figure out their intent.
City Manager Jeng said that if the Council approved the Association’s request, the City would pull
permit from the Department of Public Health.
Mayor Pro Tem Dieringer said that “emergency” and “emergency situation” have not been clearly
defined.
Mayor Pieper opened the item for public comment. There was no public comment. Mayor Pieper
tabled the item for two weeks to discuss the matter with the RHCA President.
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(8D Out of Order)
D.RECOMMENDATION FROM FINANCE/BUDGET/AUDIT COMMITTEE
ON PROPOSED BUDGET FOR FISCAL YEAR 2020/2021.
City Manager Jeng reported that on May 18, 2020 the Finance/Budget/Audit Committee reviewed
the completed and in progress budget items programmed for FY 2019/2020 and reviewed the
proposed FY 2020/2021 budget.
Finance Director Terry Shea stated that the General Fund’s proposed revenues are $2,060,400 and
proposed expenditures are $2,385,718 resulting in a deficit of $325,318 before transfers. After
fund transfers, the proposed deficit is $478,845. Property Tax Revenue is projected to increase by
4% or $45,845 over the prior year’s budget. Building permits and other fees are projected to
decrease by 51.76% down to $301,750. There are two projects proposed to be funded by the Utility
Fund: Crest Road Undergrounding and 8” Sewer Mainline Extension.
The Committee recommended removing the Crest Road Utility Pole Undergrounding and 8”
Sewer Mainline Extension Projects from FY 20/21 budget until the projects are ready for
construction.
Mayor Pieper opened the item for public comment. There was no public comment.
Councilmember Wilson moved that the City Council receive and file the report as presented.
Mayor Pieper seconded the motion. The motion passed by voice vote as follows:
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, Black, Mirsch, and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
(8E Out of Order)
E.BUDGET WORKSHOP.
Finance Director Shea presented the Council with an overview of the proposed budget for FY
2020/21. The proposed budget projects revenues to be approximately $2,060,400 and expenditures
approximately $2,385,718, resulting in a deficit of $325,318 before fund transfers and a deficit of
$478,845 after fund transfers. The projected FY 2020/21 revenues are from expected property
taxes increase equaling to $45,800 and building permits generating approximately $301,750. The
City will incur the cost of $132,643 from the Refuse Collection.
Councilmember Mirsch asked for an explanation of the Law Enforcement projected increase of
5%, and the overall decrease of $5K. Councilmember Mirsch asked if the $132,000 subsidy
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cost was included in the projected deficit of $478,845. Councilmember Mirsch asked if
Measure A funds can be used for the parking lot project.
Finance Director Shea said that in the COPS Fund, the minimal allotment was $100,000, but it
grows each year due to inflation. Next year the City will receive $155,000. There is money
available in the COPS Fund from the prior year that was not spent, plus the City is expected to
receive an increase in revenues this year, so the City will be able to offset the Sheriffs 5% contract
increase by using the COPS Fund. Finance Director Shea SAID that this year the required transfer
is $57,000 instead of $132,000 and it is included in the $478,845.
City Manager Jeng said that landscape changes and site improvements that would add more
park features to the City Hall Campus are eligible expenses under Measure A.
Councilmember Mirsch asked about the City’s investment strategies.
Finance Director Shea replied that the City has three main investments: LAIF, interest checking
account and CDS. The City is in good financial standing and should be able to absorb the
projected deficit for the year.
Councilmember Mirsch inquired if the County will continue to fund wildlife management in
Rolling Hills.
City Manager Jeng stated that Supervisor Hahn’s office will continue to support the City for the
next fiscal year.
Mayor Pieper opened the item for public comment. There was no public comment.
Councilmember Mirsch moved that the City Council approve the Committee’s recommendations
on the proposed budget. Councilmember Wilson seconded the motion. The motion passed by voice
vote as follows:
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, Black, Mirsch, and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
7.OLD BUSINESS
B.CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT
CITY HALL TO COMPLY WITH ADA AND RELATED CODES AND
SELECT AN OPTION TO CONTINUE THE DEVELOPMENT OF
CONSTRUCTION PLANS.
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City Manager Jeng reiterate questions from the City Council from the last meeting. With respect
to the number of required plumbing fixtures, using building occupancy, plumbing code and type
of use, it was determined that City Hall needs 3 toilets, 1 urinal, 2 laboratory, 1 drinking fountain,
and a separate sink.
Councilmember Black clarified that his question was how many ADA restrooms were required.
City Manager Jeng said that the fixture count is necessary to determine the facilities required to be
assigned as ADA facilities. City Manager Jeng reviewed the layout options presented to the
Council at the last meeting. She said that staff tried to stay within the footprint of City Hall to
minimize construction cost. The architect has a set budget for design options but this does not
preclude staff from asking the architect to spend more time developing one or more of the
presented options.
Mayor Pieper stated that it is hard to decide without knowing the actual costs. He would like the
architect to provide a budget range for Option 1 and Option 3.5.
Mayor Pro Tem Dieringer expressed concern for Option 3.5 with a reduced lobby area. She stated
that there should be layout options that will not impact the lobby.
Mayor Pieper opened the item for public comment.
Ronald Sommer commented that the Council should consider the weak economy and delay the
ADA remodel. He stated that existing buildings should be “grandfathered” similar to existing
business with limited parking. ADA compliance should apply to new construction.
Mayor Pieper closed the item for public comment.
Councilmember Mirsch asked Councilmember Black for his opinion on whether the existing floor
plan could accommodate social distancing.
Councilmember Black replied that the current lobby and reception area allow for social distancing.
Mayor Pieper moved that the City Council delay action on the item to allow the City Manager to
provide additional information. Councilmember Mirsch seconded the motion. The motion passed
by voice vote as follows:
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, Black, Mirsch, and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
8.NEW BUSINESS
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A.CONSIDER AND APPROVE A PROFESSIONAL SERVICES
AGREEMENT WITH RINCON CONSULTANTS, INC. TO PREPARE THE
GENERAL PLAN SAFETY ELEMENT UPDATE.
PCS Director Elguira sated in 2019 the City received a grant from CalOES to update the Safety
Element of the General Plan. The Cityadvertised a Request for Proposal (RFP) to update the Safety
Element on April 13, 2020. The City received proposals from Rincon Consultants and CSG. Staff
reviewed both proposals and selected Rincon. PCS Director Elguira stated that Rincon’s team met
the requirements of the RFP and,based on theirvast experience,will be able to deliver a successful
project. Rincon’s proposed cost is lower than CSG.
Mayor Pro Tem Dieringer compared both proposals and noticed that CSG has a catch-up plan and
a specific department for Fire Services. She commented that Rincon’s proposal did not show a
catch-up plan and a wildfire specialist on the team. She also asked about CSG’s quality of work.
PCS Director Elguira said that Rincon was required to provide a schedule that will meet the grant
deadline. Rincon submitted a revised proposal which includes a line item for a Wildfire Specialist
experienced in preparing CWPPs and Hazard Mitigation Plans for other cities. CSG is the City’s
current on-call planning consultant and their work product has been satisfactory.
Councilmember Wilson commented that Rincon is assuming that fire damage and landslides are
one issue, and he is not sure that is correct. He also asked why Rincon was focused on EMF and
if the City has a Safety Element Advisory Committee.
PCS Director Elguira said that EMF is a new subject a lot of cities are including in their Safety
Element. EMF analysis is required by CalOES and FEMA. The City will be forming a Safety
Element Committee as part of the update process.
Councilmember Black asked why is the City hiring a new consultant.
PCS Director Elguira replied that Rincon met the qualifications of the RFP and has extensive
experience in updating General Plan elements.
Mayor Pieper opened the item for public comment. There was no public comment.
Councilmember Wilson moved that the City Council approve the selection of Rincon to prepare
the General Plan Safety Element Update. Councilmember Mirsch seconded the motion. The
motion passed by voice vote as follows:
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, Black, Mirsch, and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: None.
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ABSTAIN: COUNCILMEMBERS: None.
B.CONSIDER AND APPROVE SUBSCRIPTION TO IWORQ PERMIT
TRACKING SOFTWARE.
PCS Director Elguira informed the Council that most of Planning's transactions are conducted in
person and manually. Permit filing, property research, plan review and approval are primarily
conducted at City Hall. Automating these steps would save time, money and improve
productivity. Implementing a permit tracking program will allow applicants to fill out
applications and submit plans online, and check on project status and access project history from
their computers at home. The iWorQ software will help improve the City's daily operations and
customer service.
Councilmember Wilson inquired if staff has used iWorQ. He also asked to what degree would
the software be available to the residents and would it be retroactive to prior projects.
PCS Director Elguira stated that staff has never used iWorQ but that the software is intuitive and
iWorQ will be providing unlimited training to staff. Residents will only be able to access their
own projects using their unique code assigned by the City. Planning will use the software on new
projects but older files will be scanned and be available for public review.
Mayor Pro Tem Dieringer stated that all proposals should be included in the staff report for
comparison. She asked PCS Director Elguira to provide an explanation as to why she chose
iWorQ.
PCS Director Elguira stated that she will include all proposals in the staff report going forward.
IWorQ was selected because they provide permit tracking features similar to their competitors
but at a much lower price.
Mayor Pieper opened the item for public comment.
Mr. Alfred Visco asked how would code enforcement use the system. Would the property owners
in the City be able to use the system?
PCS Director Elguira replied that iWorQ will be used to track cases. Code Enforcement Officer
Aranda will be able to use the software while out in the field via wireless tablet or phone. Staff
will also be able to generate reports more easily. Residents with active cases will be able to access
the system.
Mayor Pro Tem Dieringer asked if staff had reached out to other cities that currently use the
system.
PCS Director Elguira replied that she tested the system and was satisfied with the results.
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Councilmember Mirsch pointed out that May 29, 2020 is the expiration date on the proposal and
asked if the City would be able to meet the deadline.
PCS Director Elguira replied that iWorQs was made aware that the item was being brought to the
Council for approval and iWorQ agreed to honor their terms.
Assistant City Attorney Jane Abzug stated that an agreement will be prepared after the Council
approves the scope of work.
Mayor Pieper closed the item for public comment.
Councilmember Mirsch moved that the City Council approve the subscription to iWorQ permit
tracking software. Councilmember Black seconded the motion. The motion passed by voice vote
as follows:
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, Black, Mirsch, and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
C.CONSIDER AND APPROVE SUBSCRIPTION TO LOS ANGELES
COUNTY’S GEOGRAPHIC INFORMATION SYSTEM (GIS).
PCS Director Elguira reported that the Geographic Information System (GIS) mapping is another
tool that staff can use to process applications and provide information to the public. City staff is
currently using obsolete tools to provide customer service and it is inefficient and time
consuming. Access to LARIAC and GIS maps will provide staff and the community with
information at their fingertips. LARIAC and GIS will be valuable tools for the City, community
organizations and other public agencies. The LARIAC system provides the latest aerial views of
the City, measuring tools, contour lines and topographic maps. GIS will provide maps layered
with various information consisting of parcel information, zoning, lot boundaries, utility location
and more.
Councilmember Wilson asked if the system is available for anyone to use at any location then
why not go there and use the system there.
PCS Director Elguira explained that other places will not have information that is pertinent to the
City of Rolling Hills.
Councilmember Black expressed privacy concerns about the 4-inch resolution LARIAC is capable
of providing.
City Manager Jeng replied that the Council could direct staff to limit available information to the
public unless a Public Records Request is submitted.
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Councilmember Mirsch commented that she has had two separate conversations with Fire Station
56 regarding horse rescues and accidents of riders. In each discussion the Fire Station staff had
indicated to her that the City should have GIS and LARIAC because it helps them locate persons
in areas they are not familiar with.
Mayor Pieper opened the item for public comment.
Alfred Visco commented that he was in support of the City subscribing to GIS.
Mayor Pro Tem Dieringer moved that the City Council approve the expenditure for the LA County
GIS program for $24,000, onetime set up fee and membership to LARIAC. Councilmember
Mirsch seconded the motion. The motion passed by voice vote as follows:
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, Black, Mirsch, and Wilson
NOES:COUNCILMEMBERS: None.
ABSENT:COUNCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
9.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE
REPORTS
Councilmember Black indicated he was dissatisfied with the striping on Lower Blackwater
Canyon. He expressed that the contractor needs to stripe the center divider for safety purposes.
Mayor Pieper commented that the residents who live on Lower Blackwater Canyon expressed that
they prefer the street without the center stripe because it gives the street a country feel. He asked
the City Manager if the striping is required.
City Manager Jeng replied that the striping design was dictated by the Traffic Engineer and it
complies with the Manual on Uniform Traffic Control Devices (MUTCD) requirements.
Councilmember Wilson stated that his concern was that the street was striped differently from the
previous street striping.
Councilmember Black requested the item be discussed at a future meeting.
Mayor Pieper concurred.
Councilmember Mirsch commented that she attended a League webinar regarding the 70 bills that
are going before the Legislature. There are some housing issues that will affect the City and
inquired if the Council would like to provide their residents with more in-depth information by
agendizing the item.
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Mayor Pieper concurred.
10.MATTERS FROM STAFF
NONE.
11. ADJOURNMENT
Hearing no further business before the City Council, Mayor Pieper adjourned the meeting at
9:25p.m. to a regular meeting of the City Council scheduled for Monday, June 08, 2020 beginning
at 7:00p.m. via teleconference.
Respectfully submitted,
_______________________________
Elaine Jeng, P.E.
Acting City Clerk
Approved,
_____________________________________
Jeff Pieper
Mayor
16
MINUTES OF A
REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, JULY 13, 2020
This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March
17, 2020. All Councilmembers will participate by teleconference.
Public Participation: City Hall will be closed to the public until further notice. A live audio of the City
Council meeting will available on the City’s website (http://www.rolling-hills.org/). The meeting agenda
is on the City’s website (https://www.rolling-hills.org/government/agenda/index.php).
Members of the public may observe and orally participate in the meeting via Zoom and or submit written
comments in real time by emailing the City Clerk’s office at cityclerk@cityofrh.net.Access to the Zoom
meeting room:
https://us02web.zoom.us/j/83320318128?pwd=K01LTWJaU0hpTE03a0JsMkFoWENjdz09.Your
comments will become part of the official meeting record. You must provide your full name, but please do
not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to
be published.
1.CALL TO ORDER
The City Council of the City of Rolling Hills met in a regular meeting via Zoom Teleconference
on the above date at 7:01 p.m. via teleconference.
Mayor Pieper presiding.
2.ROLL CALL
Present: Council Members Mirsch, Wilson, Black, Dieringer and Mayor Pieper
Absent: None.
Staff Present:Elaine Jeng, City Manager
Michael Jenkins, City Attorney
Meredith Elguira, Planning & Community Services Director
Connie Viramontes, Administrative Assistant
Delia Aranda, Code Enforcement
Maria Quinonez, Interim City Clerk
3.OPEN AGENDA – PUBLIC COMMENT WELCOME
(The complete audio of the City Council and written communications is available in the City
Clerk’s office and the City’s website:https://www.rolling-
hills.org/government/agenda/index.php )
City Council Members heard public comment from Clint Patterson,Palos Verdes Peninsula
Unified School District Superintendent Dr. Alex Cherniss and Board Member Matthew Brach.
17
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City Council Regular Meeting
July 13, 2020
4.CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
MOTION:It was moved by Council Member Wilson and seconded by Council Member Black to
approve items 4B, 4C, and 4D from the consent calendar.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
4.A. APPROVAL OF MINUTES
03-09-20 City Council Draft Minutes FINALv9
03-23-20 City Council Draft Minutes FINAL v6
03-30-20 City Council Draft Minutes FINAL v6
04-13-20 City Council Draft MinutesFINALv11
04-13-20 City Council Draft Minutes Joint CC and PC FINALv10
04-27-20 City Council Draft Minutes CC FINALv10
06-04-20 City Draft Minutes Special v5
06-08-20 City Council Draft Minutes v6
06-22-20 City Council Draft Minutes v2
MOTION:It was moved by Mayor Pieper and seconded by Mayor Pro Tem Dieringer to approve all
the minutes with the exception of minutes for June 22, 2020.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
4.B.PAYMENT OF BILLS.
ITEM 4B. APPROVED BY CONSENT CALENDAR VOTE.
4.C.CONSIDER AND APPROVE RECOMMENDATION TO AMEND ROLLING
HILLS MUNICIPAL CODE SECTIONS 9.44 AND 10.12 ON GATE GUARDS.
ITEM 4C. APPROVED BY CONSENT CALENDAR VOTE.
4.D.APPROVE ECS IMAGING, INC. AND FILE KEEPERS, LLC FOR AS NEEDED
ON-CALL SERVICES FOR SCANNING DOCUMENTS AND BUILDING PLANS.
ITEM 4D. APPROVED BY CONSENT CALENDAR VOTE.
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City Council Regular Meeting
July 13, 2020
5.COMMISSION ITEMS
NONE.
6.PUBLIC HEARINGS
NONE.
7.OLD BUSINESS
7.A.ACCEPT THE ROLLING HILLS COMMUNITY WILDFIRE PROTECTION
PLAN (CWPP) AS COMPLETE, ACCEPT THE A HAZARD MITIGATION
GRANT TO PREPARE A CWPP, AND DIRECT STAFF TO SUBMIT THE CWPP
TO THE CALIFORNIA OFFICE OF EMERGENCY SERVICES AND FEMA FOR
REVIEW AND APPROVAL.
The following individuals provided written and or email comments regarding the Rolling
Hills Community Wildfire Protection Plan (CWPP) and were either in support of approving
or postponing the City Council action.
Members of the City Council heard public commentsin support of approving or postponing
City Council action regarding this item and discussed concerns at length.
MOTION:It was moved by Mayor Pro Tem Dieringer and seconded by Council Member Black to
postpone the decision about the acceptance of the plan until the next meeting, accept the grant and to
submit to CalOES. Additionally, recommends that the City put signage about the plan on the City’s
website.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
Approve Postpone Other Comment
Rae Walker Cathy Nichols Arun Bhumitra
Dorothy Vinter John Nunn Alfred Visco
Don Crocker Richard Meyer Diane Montalto
Clint Patterson William Hassoldt
Ross Smith Donovan Black
Arlene Honbo Anne Schneider
Abas Goodarzi Carole La Caze
Susan Collida Geraldean Belleville
Debra Schraeder Roger Hawkins
Judith Haenel Carmen Schaye
Kay Lupo Margaret Bemis
Marcia Schoettle
Jim Aichele
Verna Balch
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4
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City Council Regular Meeting
July 13, 2020
7.B.CONSIDER AND APPROVE AN AMENDMENT TO THE LEASE
AGREEMENT WITH THE ROLLING HILLS COMMUNITY ASSOCIATION.
Members of the City Council reviewed and discussed the request to approve an amendment
to the lease agreement with the Rolling Hills Community Association.
MOTION:It was moved by Council Member Black and seconded by Council Member Mirsch to
approve an amendment to the lease agreement with the Rolling Hills Community Association to reduce
the rent amount for the period between July 1, 2020 and June 30, 2023.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
7.C.CONSIDER ROLLING HILLS COMMUNITY ASSOCIATION'S REQUEST TO
REPLACE, IN THE EVENT OF FAILURE, THE EXISTING SEPTIC TANK
SERVING THE MAIN GATEHOUSE.
Members of the City Council reviewed and discussed the request to consider Rolling Hills
Community Association request to replace in the event of failure, the existing septic tank
serving the main gatehouse.
MOTION:It was moved by Mayor Pro Tem Dieringer and seconded by Mayor Pieper to amend staff’s
recommendation to deny the Rolling Hills Community Association's request to replace the existing septic
tank and include increasing maintenance frequency of the septic tank to prolong its use and to expedite if
there is a problem.
AYES:COUNCILMEMBERS: Mayor Pieper, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: Black.
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
7.D.CONSIDER AND APPROVE AN AMENDMENT TO THE MEMORANDUM OF
UNDERSTANDING WITH THE PENINSULA CITIES AND THE PALOS
VERDES PENINSULA SCHOOL DISTRICT TO CONTINUE TO COST SHARE
TWO SCHOOL RESOURCE OFFICERS FOR THREE YEARS
COMMENCING ON AUGUST 1, 2020.
Members of the City Council reviewed and discussed the consideration to approve an
amendment to the Memorandum of Understanding with the Peninsula Cities and the Palos
Verdes Peninsula School District to continue to cost share two school resource officers for
the three years commencing on August 1, 2020.
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City Council Regular Meeting
July 13, 2020
MOTION:It was moved by Council Member Black and seconded by Council Member Wilson to
approve the amended Memorandum of Understanding.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
7.E.CONSIDER AND APPROVE THE TRANSFER AGREEMENT WITH THE LOS
ANGELES COUNTY TO RECEIVE SAFE CLEAN WATER PROGRAM
MEASURE W LOCAL RETURNS.
After review and discussion, Members of the City Council considered approving the
transfer agreement with the Los Angeles County to receive Safe Clean Water Program
Measure W local returns.
MOTION:It was moved by Mayor Pro Tem Dieringer and seconded by Council Member Mirsch to
approve the transfer agreement with the Los Angeles County to receive Measure W funds and authorize
the City Manager to execute the agreement.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
7.F.CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY
HALL TO COMPLY WITH ADA CODES, AND SELECT A DESIGN OPTIONS
TO CONTINUE THE DEVELOPMENT OF CONSTRUCTION PLANS.
Members of the City Council reviewed and discussed the layout options to bring
existing restrooms at City Hall to comply with ADA codes, and selected a design from
options provided.
MOTION:It was moved by Council Member Black and seconded by Mayor Pro Tem Dieringer to
approve option 2 and have restrooms reconfigured to have one ADA compliant all gender restroom and
two additional all gender restrooms where the current restrooms are located. The electrical room, coffee
area and water heater are to be relocated.
AYES:COUNCILMEMBERS: Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: Mayor Pieper.
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
21
6
Minutes
City Council Regular Meeting
July 13, 2020
8.NEW BUSINESS
8.A.RECEIVE AND FILE CERTIFICATION FOR FUNDING SUBMITTED TO THE
DEPARTMENT OF FINANCE FOR ALLOCATION OF FEDERAL CARES ACT
FUNDING THROUGH THE STATE FOR COVID-19 RELATED EXPENSES.
Members of the City Council were provided with information on certification for funding
submitted to the Department of Finance for allocation of Federal Cares Act funds through
the State for Covid-19 related expenses.
MOTION:It was moved by Council Member Mirsch and seconded by Mayor Pro Tem Dieringer to
receive and file the certification for funding submitted to the Department of Finance for CARES Act funds
to offset COVID-19 related expenses.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
8.B. RECEIVE AND FILE COVID-19 RELATED ADMINISTRATIVE
REGULATIONS; CONSIDER AND APPROVE CONTRACT AMENDMENT
WITH EXECUTIVE-SUITES FOR JANITORIAL SERVICES TO INCLUDE
CLEANING PROTOCOLS AS REQUIRED BY LA COUNTY HEALTH
DEPARTMENT TO PREVENT THE SPREAD OF COVID-19; AND CONSIDER
AND APPROVE AN ON-CALL INDUSTRIAL HYGIENIST TO VALIDATE
CLEANING PROTOCOLS WERE IMPLEMENTED PROPERLY.
City Council Members were provided with information and discussed janitorial services to
include cleaning protocols as required by LA County Health Department to prevent the
spread of Covid-19.
MOTION:It was moved by Council Member Wilson and seconded by Mayor Pieper to approve items
1 and 2 to receive and file Administrative Regulations dated July 7, 2020 and approve an amendment with
Executive-suites to continue to provide janitorial services for City Hall with cleaning protocols required
by the LA County Health Department to prevent the spread of COVID-19.
Item number 3 was postponed to the next agenda to allow Council Member Black to speak with the
industrial hygienist to adjust the scope of service.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
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City Council Regular Meeting
July 13, 2020
9.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
Mayor Pro Tem Dieringer provided information regarding SB 99.
Council Member Mirsch provided information regarding fire insurance and assembly bill.
10.MATTERS FROM STAFF
10.A. FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT
FOR THE SECOND QUARTER OF 2020 (APRIL 1 THROUGH JUNE 30).
Members of the City Council were provided with a report on fire fuel abatement cases
quarterly report. It was noted that the biggest problem in getting vegetation items closed
are due to residents not living on the properties. Additionally, the next quarterly report will
be generated from the iWorQ program and may be able to provide more information on
actions taken and outstanding items.
MOTION:It was moved by Council Member Mirsch and seconded by Mayor Pieper to receive and
file report.
AYES:COUNCILMEMBERS: Mayor Pieper, Black, Dieringer, Mirsch, and Wilson.
NOES:COUNCILMEMBERS: None
ABSENT:COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
11.ADJOURNMENT
Hearing no further business before the City Council, Mayor Pieper adjourned the meeting at
10:24 pm in memory of Pat and Don Mehlig. The next regular meeting of the City Council is
scheduled for Monday, July 27, 2020 at 7:00 pm.
Respectfully submitted,
_______________________________________
Maria Quinonez, CMC
Interim City Clerk
Approved,
______________________________________
Jeff Pieper
Mayor
23
MINUTES OF A
REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, JULY 27, 2020
This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March
17, 2020. All Councilmembers will participate by teleconference.
Public Participation: City Hall will be closed to the public until further notice. A live audio of the City
Council meeting will available on the City’s website (http://www.rolling-hills.org/). The meeting agenda
is on the City’s website (https://www.rolling-hills.org/government/agenda/index.php).
Members of the public may observe and orally participate in the meeting via Zoom and or submit written
comments in real time by emailing the City Clerk’s office at cityclerk@cityofrh.net.Access to the Zoom
meeting room:
https://us02web.zoom.us/j/83320318128?pwd=K01LTWJaU0hpTE03a0JsMkFoWENjdz09.Your
comments will become part of the official meeting record. You must provide your full name, but please do
not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to
be published.
1.CALL TO ORDER
The City Council of the City of Rolling Hills met in a regular meeting via Zoom Teleconference
on the above date at 7:10 p.m. via teleconference.
Mayor Pieper presiding.
2.ROLL CALL
Present: Council Members Mirsch, Black, Wilson, Dieringer and Mayor Pieper
Absent: None.
Staff Present:Elaine Jeng, City Manager
Michael Jenkins, City Attorney
Meredith Elguira, Planning & Community Services Director
Connie Viramontes, Administrative Assistant
Maria Quinonez, Interim City Clerk
SUPPLEMENTAL INFORMATION
Any agenda related information received and distributed to the City Council after the Agenda Packet is
printed is included in Supplemental Packets. Supplemental Packets are produced as needed. The Monday
Supplemental Packet is available for public review in the City Clerk Department, 2 Portuguese Bend
Road, during normal business hours [main posting location pursuant to the Brown Act, G.C.
54957.5(b)(2)]. Supplemental Packets are available for public review at City Hall, 2 Portuguese Bend
Road and on our City’s website: www.rolling-hills.org.
24
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Minutes
City Council Regular Meeting
July 27, 2020
Please be advised that communications directed to the City Council are public records and are subject to
disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure
under the applicable law. Communications will NOT be edited for redactions; will be printed/posted as
submitted.
3. OPEN AGENDA –PUBLIC COMMENT WELCOME
(The complete audio of the City Council and written communications is available in the
City Clerk’s office and the City’s website:
https://www.rollinghills.org/government/agenda/index.php)
None.
4,CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember
may request removal of any item from the Consent Calendar causing it to be considered under
Council Actions.
MOTION:It was moved by Council Member Wilson and seconded by Council Member Mirsch to
approve items 4B, 4C, and 4D from the consent calendar.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson Dieringer, and Mayor Pieper.
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
4.A.APPROVAL OF MINUTES.
RECOMMENDATION: Approve as presented.
05-11-20CCMinutesv4.docx
05-26-20CCMinutesv5.docx
06-22-20CCDraftMinutesv4.docx
07-13-2020CCMinutes.v2.docx
The meeting minutes were pulled for separate discussion.
MOTION:It was moved by Mayor Pro Tem Deiringer and seconded by Council Member Black to
approve item 4A Approval of Minutes with the exception of minutes for May 26, 2020 and July 13, 2020.
The motion included agendizing a discussion on action minutes for the next meeting.
AYES:COUNCILMEMBERS: Black, Dieringer, and Mayor Pieper.
NOES: COUNCILMEMBERS: Mirsch and Wilson
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
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City Council Regular Meeting
July 27, 2020
4.B. PAYMENT OF BILLS.
ITEM 4.B. APPROVED BY CONSENT CALENDAR VOTE.
4.C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JUNE 2020.
ITEM 4.C. APPROVED BY CONSENT CALENDAR VOTE.
4.D. FINANCIAL STATEMENTS FOR THE QUARTER ENDING JUNE 30, 2020
ITEM 4.D. APPROVED BY CONSENT CALENDAR VOTE.
5.COMMISSION ITEMS
5.A. VARIANCE REQUEST TO CONSTRUCT A 162 SQUARE FOOT ADDITION
IN THE FRONT YARD SETBACK LOCATED AT 3 POPPY TRAIL ROAD
(JONAS).
Staff made a presentation to the City Council.
MOTION:It was moved by Council Member Wilson and seconded by Council Member Mirsch to
receive and file report.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper.
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
6.PUBLIC HEARINGS
6.A.A PUBLIC HEARING TO CONSIDER AND APPROVE A RESOLUTION
AUTHORIZING PLACEMENT OF SOLID WASTE SERVICE CHARGES OWED
TO REPUBLIC SERVICES PURSUANT TO ITS SOLID WASTE FRANCHISE
WITH THE CITY OF ROLLING HILLS ON THE FY 2020-2021 LOS ANGELES
COUNTY AUDITOR-CONTROLLER'S OFFICE ANNUAL TAX ROLL.
Staff made a presentation to the City Council.
Mayor Pieper opened up the public hearing.
City Council Members heard public comments from Alfred Visco.
Mayor Pieper closed the public hearing.
MOTION:It was moved by Council Member Wilson and seconded by Mayor Pro Tem Dieringer to
approve the Resolution detailing the sums to be levied upon individual real property parcels that receive
trash services and direct the same to be submitted to the Los Angeles County Auditor-Controller for
placement on the FY 2020-2021 property tax roll.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
26
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City Council Regular Meeting
July 27, 2020
7.OLD BUSINESS
7.A.RECEIVE AND FILE AN UPDATE TO THE HAZARD MITIGATION
GRANT TO PREPARE A COMMUNITY WILDFIRE PROTECTION PLAN
(CWPP).
Staff made a presentation to the City Council.
MOTION:It was moved by Council Member Wilson and seconded by Council Member Mirsch to receive
and file staff’s report on the Hazard Mitigation Grant to prepare a CWPP.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
7.B.CONSIDER AND ADOPT THE ROLLING HILLS COMMUNITY
WILDFIRE PROTECTION PLAN (CWPP).
Staff made a presentation to the City Council.
City Council Members heard public comments from Chief Hale, Captain Powers, James
Aichele, Ronald Sommer, and Roger Hawkins.
MOTION:It was moved by Mayor Pro Tem Deiringer to adopt the changes she has drafted to provide
definitions and place responsibility where responsibility is due. Motion failed.
MOTION:It was moved by Council Member Wilson and seconded by Council Member Black to adopt
the Rolling Hills CWPP and direct staff to update the plan annually.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES:COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
8.NEW BUSINESS
8.A. CONSIDER AND APPROVE AN AMENDED AGREEMENT WITH
JIMENEZ CONSULTING TO PROVIDE TECHNOLOGY SUPPORT,
INCLUDING ENHANCEMENTS TO CITY'S WEBSITE.
Staff made a presentation to the City Council.
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City Council Regular Meeting
July 27, 2020
MOTION:It was moved by Mayor Pieper and seconded by Council Member Wilson to approve an
amended agreement with Jimenez Consulting for a total of $10,000 for two monthsand providing the City
Council with monthly reports.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
8.B.CONSIDER AND APPROVE RESOLUTION NO. 1259 TO ESTABLISH A
FORMAL POLICY TO CONTRIBUTE CITY FUNDS TOWARDS THE COST OF
UTILITY POLE REMOVAL AND RESOLUTION NO. 1260 ESTABLISHING AN
APPLICATION AND APPEAL FEE RELATING TO UTILITY POLE REMOVAL
REIMBURSEMENT APPLICATIONS; AND REPEALING RESOLUTION NO.
1241.
Staff made a presentation to the City Council.
Council Members heard public comment from Abas Goodarzi.
MOTION:It was moved by Council Member Black and seconded by Council Member Mirsch to
approve as amended Resolutions 1259 with three changes on section 2 paragraph D reimbursement
application: (1) for poles removed from January 1, 2020 (2) net removal with the word “net” added (3)
not to exceed $3500 cap preliminary design fee and adopt Resolution 1260.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
MOTION:It was moved by Mayor Pieper and seconded by Council Member Mirsch to dissolve the
ad-hoc committee created to draft a policy for city contribution towards the undergrounding of overhead
utility poles that are not a part of assessment districts.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
9.SUPPLEMENTAL AGENDA PACKET RELATING TO ITEM 9A POSTED JULY 27, 2020
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
9.A.DISCUSS LOS ANGELES COUNTY BOARD OF SUPERVISORS AGENDA ITEM
ON A BALLOT MEASURE FOR THE NOVEMBER 2020 ELECTION THAT
MAY RESULT IN BUDGET CUTS TO SHERIFF'S DEPARTMENT, DISTRICT
ATTORNEY'S OFFICE AND COUNTY PROBATION OFFICE (MIRSCH AND
DIERINGER).
28
6
Minutes
City Council Regular Meeting
July 27, 2020
Mayor Pro Tem Deiringer made a presentation to the City Council.
MOTION:It was moved by Council Member Black and seconded by Council Member Mirsch to
oppose the proposed action and to send a written letter to Board of Supervisors.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
10. MATTERS FROM STAFF
SB2 GRANT UPDATE AND LEAP GRANT UPDATE (ORAL).
Staff made a presentation to City Council on SB2 grant and LEAP update.
11. CLOSED SESSION
None.
12. ADJOURNMENT
Hearing no further business before the City Council, Mayor Pieper adjourned the meeting at 10:01
p.m. The next regular meeting of the City Council is scheduled for Monday, August 10, 2020 at
7:00 pm.
Respectfully submitted,
Maria Quinonez, CMC
Interim City Clerk
Approved,
Jeff Pieper
Mayor
29
Agenda Item No.: 4.B
Mtg. Date: 08/10/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS.
DATE:August 10, 2020
BACKGROUND:
NONE.
DISCUSSION:
NONE.
FISCAL IMPACT:
NONE.
RECOMMENDATION:
Approve as Presented.
ATTACHMENTS:
Payment of Bills.pdf
30
31
32
Agenda Item No.: 8.A
Mtg. Date: 08/10/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE AN UPDATE ON THE BLOCK CAPTAINS
PROGRAM.
DATE:August 10, 2020
BACKGROUND:
According to City records, the Block Captains Program was in existence since the early 2000s. Records
showed that the program intended to have the Block Captains function as liaisons between their
neighborhood (zone) and First Responders and the City in case of large-scale emergencies. The
program divided the city geographically into 24 areas or zones. Block Captains are to hold
neighborhood zone meetings every two years and continuously update contact information to the
residents within the zones.
In late 2018, the Block Captains Program was inactive for at least five years. Using a directory of
Block Captains complied in 2013/2014, city staff called individuals listed on the directory to ask if they
would be interested to continue to serve as Block Captains. Block Captains that responded to the call
were asked to attend a meeting in late January 2019 held at City Hall. To reinstate the program, the
Block Captains were requested to meet on the third Thursday of even months with the first one
scheduled on February 21, 2020. City staff also requested a volunteer for the leadership role for the
program. In 2019, the Block Captains met a total of seven times including the initial meeting in
January 2019.
In addition to fulfilling the purpose of the Block Captains established for the program from the 2000s,
Block Captains were also asked to achieve three goals: (1) establish a method of communication
between zones during an emergency; (2) establish planned evacuation routes; and (3) complete a
Community Wildfire Protection Plan (CWPP). Also at the first official meeting, Arlene Honbo was
introduced as the lead Block Captain.
Under the leadership of Ms. Honbo, in the first half of 2019, the Block Captains focused on reinstating
supplies (emergency kit), educational materials, resident information by zone, assisting Block Captains
in conducting zone meetings, continuous recruitment of Block Captains for zones without captains, and
finding an operational structure for the reinstated program. During this time, the Block Captains and
city staff engaged the Los Angeles County Fire Department, the Los Angeles County Sheriff ’s
33
Department, and the Rolling Hills Community Association (RHCA). Ms. Honbo was instrumental in
having First Responders participate in Block Captain meetings, neighborhood zone meetings and
educational seminars for Block Captains. RHCA showed strong support and attended many of the
Block Captain Program meetings. Ms. Honbo enlisted the assistance of Mr. Gene Honbo and the
leadership of the program became a family affair for the Honbos.
In the second half of 2019, the focus of the program was on the three goals. On the communication
front, the Block Captains were connected with the amateur radio club of the Peninsula and RHCA for
assistance. Regular meetings were set up with the First Responders to discuss evacuation routes. Lead
Block Captains solicited a small group of volunteers to put together a community survey as a part of the
data collection needed to prepare a CWPP. Towards the end of 2019, a radio type was selected and four
devices were purchased but they need to be programmed. After numerous meetings, the evacuation
routes were established with the First Responders, and the community survey results were analyzed to
commence the drafting of the CWPP.
By early 2020, a draft of the CWPP was prepared. The draft was shared with First Responders, the
wildfire mitigation subcommittees of the RHCA and the City Council and the Block Captains. The
Block Captains were asked to provide the draft CWPP to residents within their zones. Feedbacks from
these different groups were incorporated into subsequent drafts of the CWPP culminating into a final
draft in April 2020. Due to the pandemic Block Captains and zone meetings were cancelled since
March 2020 and resumed in July 2020 via teleconferencing.
In late March 2020, because of the stay-at-home health orders issued by the LA County Department of
Health, the Block Captains were called into action to provide assistance to the senior and homebound
population by frequently contacting them and offering help to run errands including grocery shopping
and or filling prescriptions. The shut-down of the County between March and June 2020 tested the
Block Captains and offered a demonstration of their roles for the community in the time of need.
DISCUSSION:
As of August 2020, there are approximately 35 Block Captains enlisted with 9 Block Captain
Supporters. Recruitment is on-going. Participating is strong from the volunteers. Most volunteers
attempt to attend the Block Captains held during the day if their work schedules permit. Others conduct
follow ups with Lead Block Captains and attend evening meetings. The Lead Block Captains created
an orientation chair for the program as the welcoming committee for new volunteers. The orientation
chair would provide supplies, material, and guidance on the role of a block captain. The Lead Block
Captains also created a seniors chair focused on special needs and the seniors in the community. There
is an education/training chair that will serve to train the Block Captains on an on-going basis. The Lead
Block Captains have also created special project teams to address single issues such as the automation
of the Crest Road East gate, the communications project, and research on the Good Samaritan law as it
applies to the Block Captain program. The structure of the Block Captains program is continuing to
evolve based on needs and available personnel.
The Lead Block Captains have discussed with city staff the importance of an organizational structure to
ensure program continuity. Learning from the inactivity of the program between 2013 and 2018, the
Lead Block Captains and city staff will focus on the elements of an appropriate organizational structure
for the program. The Lead Block Captains also discussed the importance of administrative support
from city staff to keep the program operating as intended. The City Clerk was the lead staff in
supporting the Block Captains program. The City Clerk served as the secretary, organizing meetings,
responses to meetings, preparing meeting agendas and meeting minutes, data tracking, records
34
management and maintaining a reference database for the program. In early July 2020, the City Clerk
position because vacant and the Lead Block Captains took on the administrative work. Through this
experience, the Lead Block Captains are even more convinced of the importance of the support
provided by the city. Administrative support allows the program, and its volunteers to use the limited
resources to focus directly on emergency preparedness. In June 2020, city staff worked with a
technology professional to use the city’s website to offset as much administrative work for the program
as possible. Work on this front will continue in the coming months as the city recruits for a City Clerk.
Additionally, in 2020, the Block Captains will pursue mitigation strategies listed in the CWPP and
explore the feasibility of those strategies for Rolling Hills. The focal area in the coming months will be
hardening homes. The Lead Block Captains have scheduled educational events with the Fire
Department including inspections of certain residences volunteered as subjects. Other areas that the
Block Captains will work on include identifying with the First Responders refuge areas in Rolling Hills,
and coordinating with emergency preparedness organizations in adjacent cities. The Block Captains
will continue to pursue remaining goals established for 2019 and find new ways to conduct zone
meetings with their neighborhood using alternate means.
FISCAL IMPACT:
In FY2019-2020 approved budget, the City Council allocated funding to purchase radios for the
program. Approximately $500 of the $6,600 budget was used for the radios as only four radios were
purchased as test devices. The radios need a qualified professional to program the radios. Additionally,
there were approximately $3,000 of expenses relating to Block Captain meetings, training materials,
and emergency kit supplies. In FY2020-2021 approved budget, $6,500 is allocated to the Block
Captain Program. A portion of the approved budget will be used to hire a professional to program the
radios. Allocated funds will also be used enhance the city’s website to shoulder the burden of
administrative work necessary for the program.
RECOMMENDATION:
Staff recommends that the City Council receive and file an update on the Block Captains Program.
ATTACHMENTS:
Meeting 19-01_2019_01_31.pdf
Meeting 19-02_2019_02_21.pdf
BC Agenda_19-03_2019_04_18.docx
Meeting 19-04_2019_06_20 Agenda.docx
Meeting 19-05_2019_08_15 Agenda.docx
Meeting 19-06_2019_10_17 Agenda.docx
Meeting 19-07_2019_12_19 Agenda.docx
20-02-20__Meeting 20-01_Agenda.docx
Meeting 20-02_2020_07_09 Agenda.pdf
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36
37
38
39
40
41
42
43
BLOCK CAPTAIN MEETING 19-03
APRIL 18, 2019
MEETING AGENDA
1.Introduction – name, zone and brief report out
on zone activities
2.Walkie-Talkie Test March 21, 2019 Report Out
(Arlene Honbo)
3.Communication Device Selection Report Out
(Arlene Honbo and Ron Sommer)
a.Expert Diana Feinberg
4.Equipment Check List (Arlene Honbo)
5.Graphical Depiction of Block Captain
Roles/Responsibilities (Arlene Honbo)
a.Graphics distribution
6.Gas Company (Faviola Ochoa)
a.Shut-off protocol
7.Next Meeting Thursday, June 20, 2019
a.Fire Department
b.Sheriff’s Department
44
pg. 1 Block Captain Meeting Agenda
BLOCK CAPTAIN MEETING 19-04
JUNE 20, 2019
MEETING AGENDA
1. Introduction – name, zone and 1 accomplishment (1
minute)
2. Communication Between Zones
a. Device Selection Update
Purchased 4 TYT UV380 Handheld Radio
Programming and Test in City
b.Zone Meetings
Feedback from Block Captains
3.Evacuation
a.City of Rolling Hills www.rollinghills.org
NOTIFY ME
Home>Government>Fire and Emergency
Preparedness
1. General Emergency Information>ESP
Checklist Brochure
b.Planned Evacuation Routes
Proposed Request for Proposal (RFP) to advise
on Evacuation Strategies for Rolling Hills:
45
pg. 2 Block Captain Meeting Agenda
1.Review with key stakeholders
2.Budget
3.Issuance in August 2019; due in September
2019
4.Project Launch in September 2019
4.Community Wildfire Protection Plan
a.Engage Stakeholders – Fire, Sheriff, City and RHCA
Reps, Utilities, Block Captains, Other Key Residents
b.Conduct Survey in Zones for Priorities and Expected
Remedies- August 2019
c.Draft CWPP for Stakeholder’s Review –
September/October 2019
d.Strategy Session – 1 day facilitated session with
Stakeholders to validate top Priorities and Expected
Remedies– October 2019
e.Completed CWPP – December 2019
5.Others
a. Recruit more Block Captains
b.Distribute Block Captain “kits
b.Distribute Resident “kits”
6. Next Meeting Thursday, August 20, 2019
46
pg. 1 Block Captain Meeting Agenda
BLOCK CAPTAIN MEETING 19-05
AUGUST 15, 2019
MEETING AGENDA
1. Status Reports (15 minutes)
a. Block Captain name, zone and zone feedback
2. Communication (5 minutes)
a. Radio Update
b. Next Steps – Program radios and conduct 2
nd
Communications Test of all zones with new
equipment by next October meeting
3.Evacuation (15 minutes)
a.Involvement of First Responders
Fire and Sheriff
b.Evacuation Plan Request for Proposal (RFP) Update
c. Next steps – Convert RFP to “RH Evacuation Project
Plan”, establish governing council, schedule project
kick-off in September
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pg. 2 Block Captain Meeting Agenda
4.Community Wildfire Protection Plan (15 minutes)
a.Presentation of CWPP
b.CRITICAL: Block Captain Roles and Responsibilities
during development of CWPP
Motivate your zone residents to participate in
survey
Engage and participate in a 1 day Strategy
Session and represent your zone’s priorities and
expected remedies
Provide updates to your zone residents
5.Others/Activities (10 minutes)
a. South Bay Council of Governments Newsletter
b. Rolling Hills Living Magazine Feature
c.CERT Training Recommendation
d.Feedback/Issues/Concerns
6. Next Meeting: Thursday, October 17, 2019
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pg. 1 Block Captain Meeting Agenda
BLOCK CAPTAIN MEETING 19-06
OCTOBER 17, 2019
MEETING AGENDA
1. Introductions –Name and Zone (5 minutes)
2. Report of Activities (10 minutes)
a. Emergency Communications
b.Evacuation Strategies
Update on Crest Road East Gate
RPV/PV Land Conservancy and Rolling Hills
Horse Evacuation Plan (in process)
3. Use of Trails in an Emergency and Feedback (20 minutes)
a. Analysis of Trails
b. Scenario – Zone 21
4. Zone Meeting - Status Reports (15 minutes)
a. Block Captain name, zone and zone feedback
5.Wildfire Prevention Survey (5 minutes)
a.Survey Due November 15, 2019
b.CRITICAL:
Motivate your zone residents to participate in survey
Inform residents the results will drive priorities and projects
for RH’s Community Wildfire Prevention Plan (CWPP)
Respond by email link or pick up/return to RH City Hall
4.Other Important Announcements (5 minutes)
a. RH Living Magazine Nov Issue - Block Captain Program
b. Prepared Peninsula Expo Sunday, Oct. 27 12 noon – 3 pm Norris
Pavilion
5. Next Meeting: Thursday, December 19, 2019 at 6 to 7 pm. Holiday Social
immediately following. Need volunteers for desserts and libations.
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pg. 1 Block Captain Meeting Agenda
BLOCK CAPTAIN MEETING 19-07
DECEMBER 19, 2019
MEETING AGENDA
1. Introductions –Name and Zone
2. Report on Wildfire Mitigation Survey – Need Your Input
a. Survey - Resident Participation
b. Preliminary Analysis of Major Concerns
c. Preliminary Options and Actions to Address Concerns
3.Update on Crest Road East Gate
4.Important Announcement
a. Annual Meeting of Community Association – Wednesday,
January 15, 2020 7:00 pm at South Coast Botanic Gardens. Block
Captain Program (Arlene) is on the agenda. Block Captains should
attend.
5. Next Meeting: Thursday, February 20, 2019 at 10 am Rolling Hills City Hall
6. Holiday Social – Block Captains and Spouses/Significant Others
50
pg. 1 Block Captain Meeting Agenda
BLOCK CAPTAIN MEETING 20-01
FEBRUARY 20, 2020
MEETING AGENDA
1. Introductions –Name and Zone
2. Draft Community Wildfire Protection Plan (CWPP) – Need Your Feedback
a. Goal – Finalize by end of April 2020
3.Block Captain Training
a. 2020 Goals
b. “Pilot” Training – Need Your Feedback
4. Block Captains and RH Seniors Committee Collaboration
a. Residents Needing Extra Assistance
5.Important Announcements
a.Update on Crest Road East Gate
b. RH Community Association Board Meeting – Thursday, February 20
7:30 pm
c. Neighborhood Zone Meetings – Bi-Annual meetings with neighbors
d. New Block Captain binders – periodic updated materials
6. Next Meeting: Thursday, April 16, 2020 at 10 am Rolling Hills City Hall
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pg. 1 Block Captain Meeting Agenda
BLOCK CAPTAIN MEETING 20-02
July 09, 2020
MEETING AGENDA
1. Introductions
2. Annual Brush Clearance Inspections
3. Important Updates –
a. Community Wildfire Protection Plan (CWPP)
b. Crest Road East Gate
c. Fire Fuel Management Standards Project
4. “Lessons learned” from Stay-at-Home order
5. Transitioning Zone/ BC meetings to Zoom meetings
6. City’s Website – www.rolling-hills.org
a. Block Captain Program
• Important Information for Residents
• Block Captain Responsibilities
• Meetings and Agendas
• BC Calendar
b. Public Safety
• Fire and Emergency Preparedness
• Earthquake and Flood Preparedness
c. I Want To
• Signup | Register
7. Need Volunteers for Emergency Communications Project
8. Next BC Zoom Meeting: Thursday, August 20, 2020 from 10 – 11 am
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Agenda Item No.: 9.A
Mtg. Date: 08/10/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
DISCUSS ACTION MINUTES AS THE OFFICIAL CITY COUNCIL
MEETING MINUTES. (DIERINGER)
DATE:August 10, 2020
BACKGROUND:
None
DISCUSSION:
None
FISCAL IMPACT:
None
RECOMMENDATION:
None
ATTACHMENTS:
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