10-12-2020_CCAgengaPacket1.CALL TO ORDER
2.ROLL CALL
3.OPEN AGENDA - PUBLIC COMMENT WELCOME
This is the appropriate time for members of the public to make comments regarding the items on
the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
AGENDA
Regular Council Meeting
CITY COUNCIL
Monday, October 12, 2020
CITY OF ROLLING HILLS
7:00 PM
This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on
March 17, 2020. All Councilmembers will participate by teleconference.
Public Participation: The meeting agenda is available on the City’s website. A live audio of the City
Council meeting will be available on the City’s website. Both the agenda and the live audio can be
found here: https://www.rolling-hills.org/government/agenda/index.php
Members of the public may observe and orally participate in the meeting via Zoom and or submit
written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your
comments will become part of the official meeting record. You must provide your full name, but please
do not provide any other personal information that you do not want to be published.
Zoom access: https://us02web.zoom.us/j/87227175757?
pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09 Or dial (669) 900-9128, meeting ID: 872 2717
5757, passcode: 780609
Audio recordings to all the City Council meetings can be found
here:https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php.
While on this page, locate the meeting date of interest then click on AUDIO. Another window will
appear. In the new window, you can select the agenda item of interest and listen to the audio by hitting
the play button. Written Action Minutes to the City Council meetings can be found in the AGENDA,
typically under Item 4A Minutes. Please contact the City Clerk at 310 377-1521 or email at
cityclerk@cityofrh.net for assistance.
Resolution No. 1265 Ordinance No. 365
PLEDGE OF ALLEGIANCE
1
take place on any items not on the agenda.
4.CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember may
request removal of any item from the Consent Calendar causing it to be considered under Council
Actions.
4.A.MINUTES: REGULAR MEETING OF SEPTEMBER 28, 2020.
RECOMMENDATION: APPROVE AS PRESENTED.
4.B.PAYMENT OF BILLS.
RECOMMENDATION: APPROVE AS PRESENTED.
4.C.FINANCIAL STATEMENTS FOR THE QUARTER ENDING SEPTEMBER 30, 2020
RECOMMENDATION: Receive and file.
4.D.RESOLUTION NO. 1264 AUTHORIZING THE CITY MANAGER OR HER DESIGNEE
TO COMPLETE AND EXECUTE THE SAFE, CLEAN WATER TRANSFER
AGREEMENT AND OTHER DOCUMENTS REQUIRED BY THE LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT.
RECOMMENDATION: Approve as presented.
5.COMMISSION ITEMS
NONE.
6.PUBLIC HEARINGS
NONE.
7.OLD BUSINESS
NONE.
8.NEW BUSINESS
8.A.DISCUSS A RESIDENT'S REQUEST FOR THE CITY OF ROLLING HILLS TO
ENFORCE SECTIONS OF THE FIRE CODE RELATING TO ROADSIDE
CLEARNACE FOR ALL ROADS WITHIN CITY LIMITS.
RECOMMENDATION: Staff recommends that the City Council discuss the request.
9.MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
9.A.DISCUSS CENTER LINE STRIPING ON LOWER BLACKWATER CANYON ROAD
2020-09-28 CCMinutes v2FINAL.docx
Payment of Bills.pdf
Budget Comparative 9-30-20.pdf
Safe Clean Water Transfer Agreement Rolling Hills Resolution 1264.pdf
Visco Letter To City and Association Dated 8-21-20.pdf
Annual Brush Clearance Notice 2020 Back.pdf
LA County Fire Code Section 325.10.pdf
LA County Fire Code Section 503.2.1.pdf
BOD Minutes-11-7-19 _.pdf
2
BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE. (BLACK)
RECOMMENDATION: NONE.
10.MATTERS FROM STAFF
10.A.FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT FOR
THE THIRD QUARTER OF 2020 (JULY 1 THROUGH SEPTEMBER 30).
RECOMMENDATION: Receive and file.
11.CLOSED SESSION
11.A.EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION
54957 TITLE: CITY MANAGER
RECOMMENDATION: NONE.
12.ADJOURNMENT
Next regular meeting: Monday, October 26, 2020 at 7:00 p.m.
Zoom access:
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmUT09
Or dial (669) 900-9128, meeting ID: 872 27175757, passcode: 780609
Closed Cases Q3 Alphabetical.pdf
Closed Cases Q3 Chronological by date.pdf
Open code cases Alphabetical by Address.pdf
Open code cases Chronological by date.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City
Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting
due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the
City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and
attendance at this meeting.
3
Agenda Item No.: 4.A
Mtg. Date: 10/12/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:MINUTES: REGULAR MEETING OF SEPTEMBER 28, 2020.
DATE:October 12, 2020
BACKGROUND:
NONE.
DISCUSSION:
NONE.
FISCAL IMPACT:
NONE.
RECOMMENDATION:
NONE.
ATTACHMENTS:
2020-09-28 CCMinutes v2FINAL.docx
4
MINUTES OF A
REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA
MONDAY, SEPTEMBER 28, 2020
1.CALL TO ORDER
The City Council of the City of Rolling Hills met in a regular meeting via Zoom Teleconference
on the above date at 7:00 p.m. via teleconference.
Mayor Pieper presiding.
2.ROLL CALL
Present: Council Members Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
Absent: None
Staff Present: Elaine Jeng, City Manager
Jane Abzug, Assistant City Attorney
Meredith Elguira, Planning & Community Services Director
3.OPEN AGENDA - PUBLIC COMMENT WELCOME
Chief Scott Hale made comments on the fire code. A report is being put together for
evacuation routes and will be shared with the City Council once it is complete.
Alfred Visco discussed an article that ranked the City of Rolling Hills the least safe for
evacuations in California.
Councilmember Black inquired if the roadway clearance was included in the annual
inspections by LA County Fire Department.
Chief Scott Hale responded that the roadway clearance is included in the annual inspections.
Arun Bhumitra commented on election signs and signs belonging to others from outside of the
City; they should be removed. He suggested that the City produce a video on frequently
asked fire prevention questions.
4.CONSENT CALENDAR
A.MINUTES: 1) REGULAR MEETING OF SEPTEMBER 14, 2020; 2) REGULAR
MEETING OF JUNE 11, 2018; AND 3) REGULAR MEETING OF JUNE 25,
2018.
ITEM 4.A. APPROVED BY SEPARATE CONSENT CALENDAR VOTE.
5
Minutes 2
City Council Regular Meeting
September 28, 2020
MOTION:Moved by Councilmember Mirsch and seconded by Councilmember Wilson to
approve meeting minutes as presented.
AYES:COUNCILMEMBERS: Mirsch, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: Black
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
B.PAYMENT OF BILLS.
ITEM 4.B. APPROVED BY CONSENT CALENDAR VOTE.
C.REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR AUGUST
2020.
ITEM 4.C. APPROVED BY CONSENT CALENDAR VOTE.
D.CALIFORNIA JPIA: 2020 ANNUAL BOARD OF DIRECTORS MEETING
VOTING DELEGATE/ALTERNATE FORM.
ITEM 4.D. APPROVED BY CONSENT CALENDAR VOTE.
MOTION:Moved by Councilmember Mirsch and seconded by Mayor Pro Tem Dieringer
to approve Consent Calendar items 4.B., 4.C., and 4.D.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
E.CONTRACT AMENDMENT FOR WEB DEVELOPER REVIZE, TO ADD
ONLINE FORMS APPLICATION TO CITY’SWEBSITE.
This item was pulled by Mayor Pro Tem Dieringer for separate discussion.
MOTION:Moved by Mayor Pro Tem Dieringer to approve contract as amended by City
Attorney and seconded by Councilmember Mirsch.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
5.COMMISSION ITEMS
NONE.
6.PUBLIC HEARINGS
NONE.
6
Minutes 3
City Council Regular Meeting
September 28, 2020
7.OLD BUSINESS
NONE.
8.NEW BUSINESS
A.REVIEW RESOLUTION NO. 1263 TO ACCEPT STATE DEPARTMENT OF
PARKS AND RECREATION PER CAPITA PROGRAM ALLOCATION AND
PROVIDE DIRECTION TO STAFF.
Public comment by Alfred Visco to use allocation for vegetation maintenance.
MOTION:Moved by Councilmember Mirsch and seconded by Mayor Pro Tem Dieringer
to table the item for further information and clarification.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
B.RECEIVE AND FILE A PRESENTATION ON REQUIREMENTS OF THE
DRAFT NEW MS4 PERMIT; CONSIDER THE EVALUATION OF THE
REQUIREMENTS BY MCGOWAN CONSULTING; AND PROVIDE
DIRECTION TO STAFF ON PARTICIPATING IN THE PENINSULA
ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP).
Public comment was made by Alfred Visco with regards to Peninsula EWMP and the
related cost.
MOTION:Moved by Mayor Pieper and seconded by Councilmember Mirsch to table the
item.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, Dieringer, and Mayor Pieper
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN:COUNCILMEMBERS: None
9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
Councilmember Mirsch discussed revisiting action minutes format. No action was taken.
Mayor Pro Tem Dieringer inquired about Portuguese Bend Road south of Crest Road blocked
causing backups and inquired about the protocol to address road blocks.
City Manager Jeng said that the road was blocked due to work done by Edison. The Association
is the entity that permits utility work behind the gates.
7
Minutes 4
City Council Regular Meeting
September 28, 2020
Mayor Pieper excused himself from the meeting and Mayor Pro Tem Dieringer Chaired the
remainder of the meeting.
10.MATTERS FROM STAFF
A. RECEIVE AND FILE AN UPDATE ON SCHOETTLE’S ASSESSMENT
DISTRICT PROJECT TO UNDERGROUND UTILITY INFRASTRUCTURE.
MOTION:Moved by Councilmember Wilson and seconded by Councilmember Mirsch to
receive and file the report.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, and Mayor Pro Tem Dieringer
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Mayor Pieper
ABSTAIN: COUNCILMEMBERS: None
B.PRESENTATION ON NOTIFICATION SYSTEMS FOR THE CITY OF
ROLLING HILLS: ALERT SOUTHBAY AND E-NOTIFY.
MOTION:Moved by Councilmember Mirsch and seconded by Councilmember Wilson to
receive and file the report.
AYES:COUNCILMEMBERS: Mirsch, Black, Wilson, and Mayor Pro Tem Dieringer
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Mayor Pieper
ABSTAIN:COUNCILMEMBERS: None
11.CLOSED SESSION
NONE.
12.ADJOURNMENT
THE MEETING WILL BE ADJOURNED IN MEMORY OF BILL CORETTE, A
LONGTIME RESIDENT AND VERY ACTIVE MEMBER IN THE COMMUNITY.
Hearing no further business before the City Council, Mayor Pro Tem Dieringer adjourned the
meeting at 8:52 PM. Next regular meeting: Monday, October 12, 2020 at 7:00 p.m. via City's
website's link at: https://www.rolling-hills.org/government/agenda/index.php
Zoom access:
https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWb0hmT9
Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609
8
Minutes 5
City Council Regular Meeting
September 28, 2020
Respectfully submitted,
____________________________________
Elaine Jeng, P.E.
Acting City Clerk
Approved,
______________________________________
Jeff Pieper
Mayor
9
Agenda Item No.: 4.B
Mtg. Date: 10/12/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CONNIE VIRAMONTES , ADMINISTRATIVE ASSISTANT
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS.
DATE:October 12, 2020
BACKGROUND:
NONE.
DISCUSSION:
NONE.
FISCAL IMPACT:
NONE.
RECOMMENDATION:
NONE.
ATTACHMENTS:
Payment of Bills.pdf
10
11
Agenda Item No.: 4.C
Mtg. Date: 10/12/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:TERRY SHEA, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:FINANCIAL STATEMENTS FOR THE QUARTER ENDING SEPTEMBER
30, 2020
DATE:October 12, 2020
BACKGROUND:
None.
DISCUSSION:
General Fund Budget Comparison for the quarter ending September 30, 2020.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Budget Comparative 9-30-20.pdf
12
Page: 1
10/4/2020
YTD YTD YTD
Budget Actual Variance Percentage
1,190,300$ $ 37,828.15 $ (1,152,471.85) 3.18%
4,800 7.47 (4,792.53) 0.16%
33,500 9,722.63 (23,777.37) 29.02%
232,500 - (232,500.00) 0.00%
281,250 - (281,250.00) 0.00%
20,000 4,475.00 (15,525.00) 22.38%
1,300 51.00 (1,249.00) 3.92%
19,000 - (19,000.00) 0.00%
14,300 274.42 (14,025.58) 1.92%
585.0 Covid 19 Revenues - 24,999.00 24,999.00 #DIV/0!
68,000 17,244.00 (50,756.00) 25.36%
56,250 (56,250.00) 0.00%
800 230.26 (569.74) 28.78%
600 200.00 (400.00) 33.33%
100,000 4,139.23 (95,860.77) 4.14%
- - - #DIV/0!
37,800 2,664.86 (35,135.14) 7.05%
24,000 6,000.00 (18,000.00) 25.00%
2,084,400 107,836.02 (1,976,563.98)5.17%
177,527 177,527.00 0.00%
177,527 0.00 177,527.00 0.00%
424,600 64,900.57 359,699.43 15.29%
10,500 8,436.00 2,064.00 80.34%
72,400 14,929.80 57,470.20 20.62%
7,700 1,970.37 5,729.63 25.59%
47,600 8,174.45 39,425.55 17.17%
30,300 8,315.01 21,984.99 27.44%
26,800 4,416.03 22,383.97 16.48%
2,000 - 2,000.00 0.00%
3,200 500.00 2,700.00 15.63%
60,000 5,753.14 54,246.86 9.59%
4,100 2,790.53 1,309.47 68.06%
11,300 - 11,300.00 0.00%
10,000 - 10,000.00 0.00%
2,000 75.77 1,924.23 3.79%
2,000 - 2,000.00 0.00%
500 - 500.00 0.00%
15,000 2,217.56 12,782.44 14.78%
6,100 1,165.35 4,934.65 19.10%
10,000 50.00 9,950.00 0.50%
6,000 10,918.10 (4,918.10) 181.97%
5,000 550.00 4,450.00 11.00%
1,500 325.00 1,175.00 21.67%
10,000 4,156.65 5,843.35 41.57%
90,000 14,368.30 75,631.70 15.96%
3,000 - 3,000.00 0.00%
6,000 6,758.40 (758.40) 112.64%
30,000 1,473.24 28,526.76 4.91%
84,200 10,747.02 73,452.98 12.76%
981,800 172,991.29 808,808.71 17.62%
Current Year
As Of: 09/30/20
CITY OF ROLLING HILLS
BUDGET COMPARISON GENERAL FUND
FY 2020-21 SEPTEMBER
City of Rolling Hills
405.0 Sales Tax
Fund: 01 - General Fund
Revenues
Dept: 00
401.0 Property Taxes
410.0 Real Estate Transfer Tax
420.0 Motor Vehicles in Lieu Tax-VLF
440.0 Building & Other Permit Fees
450.0 Variance, Planning & Zoning
455.0 Animal Control Fees
460.0 Franchise Fees
480.0 Fines & Traffic Violations
600.0 City Hall Leasehold RHCA
620.0 Proposition A Exchange
650.0 PSAF & COPS
655.0 Burgler Alarm Responses
670.0 Interest Earned
675.0 Miscellaneous Revenue
699.0 Operating Transfer In
Expenditures
Dept: 00
999.0 Operating Transfer Out
Total Revenues
Dept: 01 City Administration
702.0 Salaries-Full Time
Total 00
710.0 Retirement CalPERS-Employer
703.0 Salaries-Part Time
715.0 Workers Compensation Insurance
717.0 Retiree Medical
716.0 Group Insurance
719.0 Deferred Compensation
718.0 Employer Payroll Taxes
740.0 Office Supplies & Expense
720.0 Auto Allowance
750.0 Dues & Subscriptions
745.0 Equipment Leasing Costs
757.0 Meetings Expense
755.0 Conference Expense
761.0 Auto Mileage
759.0 Training & Education
770.0 Telephone
765.0 Postage
775.0 City Council Expense
785.0 Codification
780.0 Minutes Clerk Meetings
795.0 Other Gen Admin Expense
790.0 Advertising
802.0 Legal Expenses-Other
801.0 City Attorney
820.0 Website
890.0 Consulting Fees
850.0 Election Expense City Council
Total City Administration
670.0 Interest Earned Section 115
13
CITY OF ROLLING HILLS
BUDGET COMPARISON GENERAL FUND
FY 2020-21 SEPTEMBER
Amended YTD YTD YTD
Budget Actual Variance Percentage
$ 2,100 -$ $ 2,100.00 0.00%
17,100 0.00 17,100.00 0.00%
103,683 16,245.50 87,437.50 15.67%
122,883 16,245.50 106,637.50 13.22%
196,700 46,318.24 150,381.76 23.55%
15,750 5,786.80 9,963.20 36.74%
33,800 8,822.21 24,977.79 26.10%
3,800 894.39 2,905.61 23.54%
16,200 3,206.17 12,993.83 19.79%
16,750 3,293.39 13,456.61 19.66%
2,400 125.00 2,275.00 5.21%
600 0.00 600.00 0.00%
5,000 0.00 5,000.00 0.00%
3,000 818.27 2,181.73 27.28%
2,000 0.00 2,000.00 0.00%
2,000 0.00 2,000.00 0.00%
47,000 152.00 46,848.00 0.32%
150,000 4,179.50 145,820.50 2.79%
124,000 20,994.10 103,005.90 16.93%
7,000 1,436.27 5,563.73 20.52%
196,400 28,735.82 167,664.18 14.63%
2,000 2,000.00 - 100.00%
824,400 126,762.16 697,637.84 15.38%
232,785 32,879.10 199,905.90 14.12%
3,000 66.52 2,933.48 2.22%
50,000 1,114.10 48,885.90 2.23%
6,000 225.56 5,774.44 3.76%
291,785 34,285.28 257,499.72 11.75%
27,600 11,654.23 15,945.77 42.23%
4,100 3,400.00 700.00 82.93%
11,000 0.00 11,000.00 0.00%
650 0.00 650.00 0.00%
29,000 957.74 28,042.26 3.30%
25,000 0.00 25,000.00 0.00%
97,350 16,011.97 81,338.03 16.45%
34,000 7,052.46 26,947.54 20.74%
20,000 3,102.00 16,898.00 15.51%
13,500 3,845.00 9,655.00 28.48%
67,500 13,999.46 53,500.54 20.74%
Total Expenditures and Transfers 2,563,245 380,295.66 2,182,949.34 14.84%
Revenues Over (Under) Expenditures (478,845)$ (272,460)$ 206,385$
10/4/2020
City of Rolling Hills
Page: 2
Current Year
As Of: 09/30/20
Expenditures
Dept: 05 Finance
750.0 Dues & Subscriptions
890.0 Consulting Fees
810.0 Annual Audit
Total Finance
Dept: 15 Planning & Development
702.0 Salaries-Full Time
710.0 Retirement CalPERS-Employer
703.0 Salaries-Part Time
715.0 Workers Compensation Insurance
716.0 Group Insurance
718.0 Employer Payroll Taxes
750.0 Dues & Subscriptions
720.0 Auto Allowance
758.0 Planning Commission Meeting
755.0 Conference Expense
776.0 Miscellaneous Expenses
759.0 Training & Education
872.0 Property Development-Legal Exp
878.0 Build Inspect. LA County/Willd
882.0 Variance & CUP Expense
881.0 Storm Water Management
884.0 Special Project Study & Consul
950.0 Capital Outlay-Equipment
Dept: 25 Public Safety
830.0 Law Enforcement
Total Planning & Development
833.0 Other Law Enforcement Expenses
838.0 Animal Control Expense
837.0 Wild Life Mgmt & Pest Control
895.0 Insurance & Bond Expense
Dept: 65 Non-Department
Total Public Safety
901.0 South Bay Comm. Organization
916.0 Civil Defense Expense
915.0 Community Recognition
917.0 Emergency Preparedness
Dept: 75 City Properties
925.0 Utilities
Total Non-Department
930.0 Repairs & Maintenance
985.0 Contingency
932.0 Area Landscaping
Total City Properties
14
Agenda Item No.: 4.D
Mtg. Date: 10/12/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:MEREDITH ELGUIRA, PLANNING DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RESOLUTION NO. 1264 AUTHORIZING THE CITY MANAGER OR HER
DESIGNEE TO COMPLETE AND EXECUTE THE SAFE, CLEAN
WATER TRANSFER AGREEMENT AND OTHER DOCUMENTS
REQUIRED BY THE LOS ANGELES COUNTY FLOOD CONTROL
DISTRICT.
DATE:October 12, 2020
BACKGROUND:
The Los Angeles County Flood Control District requires City Council authorization for any personnel
completing or executing documents for the Safe, Clean Water Transfer Agreement.
DISCUSSION:
The proposed resolution authorizes the City Manager or her designee to sign, submit and approve
documents pertaining to Safe, Clean Water Transfer Agreement that was previously approved by the
City Council in July 2020.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Safe Clean Water Transfer Agreement Rolling Hills Resolution 1264.pdf
15
RESOLUTION NO. 1264
A RESOLUTION OF THE CITY COUNCIL OF ROLLING HILLS
AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO
COMPLETE AND EXECUTE THE SAFE, CLEAN WATER
TRANSFER AGREEMENT AND SUBMIT THE AGREEMENT
AND OTHER DOCUMENTS REQUIRED BY THE SAFE CLEAN
WATER PROGRAM TO THE LOS ANGELES COUNTY FLOOD
CONTROL DISTRICT ON BEHALF OF THE CITY OF ROLLING
HILLS
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. The Los Angeles County Flood Control District (“District”), pursuant to the
Los Angeles Region Safe, Clean Water (SCW) Program ordinance (Chapter 16 of the Los
Angeles County Flood Control District Code) and the Program Implementation
Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code),
administers the SCW Program for the purpose of funding projects and programs to
increase stormwater and urban runoff capture and reduce stormwater and urban runoff
pollution in the District;
B. Pursuant to Section 16.04.A.2. of the Los Angeles County Flood Control
District Code, forty percent (40%) of annual SCW Program tax revenues shall be
allocated to municipalities within the District, in the same proportion as the amount of
revenues collected within each municipality, to be expended by those cities within the
cities' respective jurisdictions and by the County within the unincorporated areas that are
within the boundaries of the District, for the implementation, operation, maintenance, and
administration of projects and programs, in accordance with the criteria and procedures
established in this Chapters 16 and 18 of the Los Angeles County Flood Control District
Code;
C. Pursuant to Section 16.05.A.1. of the Los Angeles County Flood Control
District Code, prior to their receipt of SCW Program funds, municipalities must enter into
an agreement with the District to transfer SCW program funds;
D. The County of Los Angeles Board of Supervisors has approved a standard
template Agreement, as required by and in accordance with Section 18.09 of the Los
Angeles County Flood Control District Code, for the transfer of SCW Program funds to
Municipalities.
Section 2. The City Council hereby authorizes the City Manager or her designee to
complete and execute the SCW Transfer Agreement and submit it to the District along
with any other documents required by the SCW Program.
16
PASSED, APPROVED AND ADOPTED on October 12, 2020, by the City Council of
the City of Rolling Hills by the following vote count:
AYES: NOES: ABSENT: ABSTAIN:
JEFF PIEPER MAYOR
ATTEST:
ELAINE JENG, P.E.
ACTING CITY CLERK
17
Agenda Item No.: 8.A
Mtg. Date: 10/12/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSS A RESIDENT'S REQUEST FOR THE CITY OF ROLLING
HILLS TO ENFORCE SECTIONS OF THE FIRE CODE RELATING TO
ROADSIDE CLEARNACE FOR ALL ROADS WITHIN CITY LIMITS.
DATE:October 12, 2020
BACKGROUND:
The City received a letter dated August 21, 2020 from resident Alfred Visco. In the letter, Mr. Visco
stated that the City has the duty to enforce the Fire Code if the Los Angeles County Fire Department
does not enforce the Fire Code. The sections of the Fire Code referenced in Mr. Visco's letter are as
follows:
Fire Code Section 503.2.1; and
Fire Code Section 325.10.
Mr. Visco also stated that it is the responsibility of the Rolling Hills Community Association (RHCA)
to maintain its road easements to be in compliance with the Fire Code with or without enforcement.
Additionally, the RHCA should voluntarily bring all of its road easements into compliance with the Fire
Code sections mentioned above. If the RHCA does not do so, then the City should take on the
enforcement role with or without the cooperation of the Los Angeles County Fire Department.
DISCUSSION:
At the September 14, 2020 City Council meeting, Councilmember Black requested to schedule this item
at a future City Council meeting to discuss Mr. Visco's letter.
FISCAL IMPACT:
There is no fiscal impact to place this item on the agenda to discuss Mr. Visco's letter.
RECOMMENDATION:
Staff recommends that the City Council discuss the request.
ATTACHMENTS:
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Visco Letter To City and Association Dated 8-21-20.pdf
Annual Brush Clearance Notice 2020 Back.pdf
LA County Fire Code Section 325.10.pdf
LA County Fire Code Section 503.2.1.pdf
BOD Minutes-11-7-19 _.pdf
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MINUTES OF THE
MEETING OF THE BOARD OF DIRECTORS
ROLLING HILLS COMMUNITY ASSOCIATION
November 7, 2019
A regular meeting of the Board of Directors of the Rolling Hills Community Association was
held at 7:30 A.M., Thursday, November 7, 2019, in the Association Administration Building at
1 Portuguese Bend Road, Rolling Hills, California.
ROLL CALL
PRESENT: Directors Hawkins, Heinsheimer, Lorig, McConaughy and McKinnie
ALSO PRESENT: Sidney Croft, Association Legal Counsel
Kristen Raig, RHCA Manager
Myrna Jacott, Administrative Assistant
Sue Breiholz, Association Member
Richard Colyear, Association Member
Carole Hoffman, Association Member
Spencer Karpf, Association Member
Marcia Schoettle, Association Member
Fred Visco, Association Member
Carol Rice, Fire Fuel Consultant
Mr. Perez, McCormick Ambulance
CALL TO ORDER
President McKinnie called the meeting to order at 7:31 A.M.
APPROVAL OF MINUTES – October 3, 2019, October 17, 2019
October 3, 2019
Director Hawkins asked the Board to consider additional edits to the minutes because he felt
the original draft was too brief and did not include important comments.
A motion was made to approve the original draft minutes of the October 3, 2019 meeting as
submitted; m. Director Heinsheimer, s. Director McConaughy, the motion passed by the
following votes:
Ayes: Directors Heinsheimer, Lorig, McConaughy and McKinnie
Noes: Director Hawkins
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October 17, 2019
A motion was made to approve the minutes of the October 17, 2019 meeting as submitted; m.
Director McConaughy, s. Director Lorig, the motion passed unanimously.
PAYMENT OF BILLS
Director McConaughy made a motion to approve checks numbered 24464 through 24506 and
two electronic debits in the amount of $1,265.72 and $1,769.42 for a total of $334,139.55;
s. Director Heinsheimer, the motion passed unanimously.
QUARTERLY RECONCILIATION OF BANK STATEMENTS
The quarterly bank reconciliation dated June 30, 2019 was accepted for the file.
BALANCE TRANSFERS
Manager Raig reported there are no balance transfers.
CORRESPONDENCE
Letter from Sue Breiholz Dated September 18, 2019 re: RHCA Assistance In Removing Brush
Along Canyons
President McKinnie stated that member Sue Breiholz is asking the RHCA to allow
homeowners to drop the debris from brush removal on slopes down into the canyon and have
the RHCA remove it at the RHCA’s cost.
Director Lorig questioned if this was to be implemented community wide, how many
properties would it be affect and how much it would cost. He also shared his concern that
maintenance may not have time to take this new responsibility.
President McKinnie stated he is not sure the maintenance staff would be able to perform the
work. He stated if residents start cutting down trees at the bottom of the canyons and the only
access is a trail. It could take a while for debris to be picked up and would it block the trails, he
is concerned about the amount of flammable debris that could accumulate in the canyons.
Sue Breiholz stated canyons could be designated dates to be picked up once a year, that would
encourage members to clean their canyons and it would be very helpful.
The letter was accepted for the file, the Board asked that the item be put in the agenda for next
Board meeting.
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Letter from Fred Visco Requesting the RHCA Require Weed Abatement at 7 Ranchero Road
Legal Counsel Croft stated he was sympathetic to Mr. Visco but the RHCA has never adopted
a policy to implement the section of the CC&R’s that give the authority to do weed abatement
on private property.
Member Visco stated that the owner of 7 Ranchero Road, Mr. Mok is applying to Fish &
Wildlife to do the clearance. He shared his frustration about the lack of adequate brush
clearance on the lot and that the City and RHCA do not have means in place to compel weed
clearance. Mr. Visco asked the Association to adopt a policy concerning vacant lots as he
outlined in a letter to the Board in August.
Director Heinsheimer suggested and the Board agreed to adding the discussion of the policy on
the agenda for a future meeting.
OLD BUSINESS
Request for Contribution to Eastfield Undergrounding District for Assessment Engineer
President McKinnie stated that Marcia Shoettle is requesting money for an assessment
engineer for the Eastfield underground district. President McKinnie made a motion the
Association to contribute $6,167, with the understanding that the amount can be adjusted later
on. s. Heinsheimer the motion passed unanimously.
Director McConaughy stated he is concerned that costs keep being added on. Director
McKinnie explained that the Board and City agreed to contribute to costs up to the vote for the
district.
Manager Raig stated this was the first time the underground district has gotten this far and
hopefully for the next one it will be figured out and have a more stream line process. Right
now, the Association is going on the concept that the homeowners city and the Association are
splitting the cost to get to a vote to establish an underground district.
Request for Access Through Locked Gate at Crest Road East for McCormick Ambulance
Manager Raig stated Counsel Member Wilson brought this request to the Board and the Board
had discussed this briefly at the last meeting, and invited McCormick to the meeting to discuss
when the ambulance will access the community through the locked gate.
Director Lorig stated that personally, he is reluctant to have McCormick use the locked East
gate as a short cut across Rolling Hills.
Director Heinsheimer requested an operational analysis report of how often and under what
circumstances the gate would be accessed and to list the advantages are in health and safety in
respect to Rolling Hills.
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Proposal for New Radio Repeaters
Manager Raig stated that the radio vendor, Sandy’s Communications analyzed the reception in
the community and recommends installing two new repeaters. One on the RHCA building at
the end of the garage and replacing the repeater at the Eastfield gate at a total cost of
$11,395.65.
Director Heinsheimer made a motion to authorize the staff to spend up to $12,000 for the
repeater modifications, s. Lorig; the motion passed unanimously.
NEW BUSINESS
Letter from RHCA Nomination Committee re: Candidates for 2020 Board Election and Ballot
President McKinnie stated the Board received a letter from the nomination committee stating
that Mr. Lorig and Mr. Hawkins have indicated their intention to run for the Board in January.
Mr. McKinnie added that the deadline for candidates to apply is December 1, 2019.
The letter was accepted for the file.
Inspector of Election for 2020 Board Election
Manager Raig stated that community member Maureen Hill has been as the volunteer inspector
of elections for RHCA but is no longer able to serve as inspector. Due to new laws relating to
elections and liability risks to volunteers, RHCA staff is recommending that the Board hire a
professional firm to serve as inspector of elections for January 2020 and going forward.
President McKinnie asked why would the Association need to hire an outside firm to monitor
an uncontested election.
Legal Counsel Croft stated that the laws have certain legal requirements if, there is no
opposition then the Board elections Association is ok to have a volunteer for this year, but, the
Association should hire a professional in the future.
Manager Raig stated she would like the Board to consider hiring an inspector for this election
because it is a low stakes way for the Association to get a system in place and start a
relationship with the company and make sure everything is in order and running smoothly.
Director McConaughy supported hiring a company now even if there is not a contested
election.
Director Heinsheimer made a motion to approve the low bidder and have the staff negotiate
further needs of the Association. s. Director McConaughy, the motion passed unanimously.
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Report form Carol Rice re: Fire Fuel and Mitigation Recommendations for Rolling Hills
Fire Fuel Consultant Carol Rice presented new report to the Board. She said she was asked to
do the following six things:
Assess the community and help RHCA identify high-risk areas and how to prioritize.
1. Provide a plan for homeowners of what they can do on their own property to reduce fire
hazards
2. Recommend ways to educate homeowners of to reduce fire fuel and harden their homes
3. How to manage invasive and highly flammable vegetation
4. Look at areas that are managed by RHCA and establish priorities and actions to reduce
fire risk
5. Look at the area adjacent to the Land Conservancy
Ms. Rice stated the Rolling Hills has challenging terrain and lots of vegetation. The highest
priority is life safety, second is property and structures and the third is open spaces and natural
habitats.
For mitigation priorities Ms. Rice suggested focusing on roads and road sides as the highest
priority for action because the roads are needed for evacuation and road side could provide
shelter in place temporary shelter areas. Second area of focus would be to help homeowners to
look at ways to make their homes more ignition resistant. Third priority is creating and
adopting a wildfire management plan, which identifies who does what during a wildfire. (Who
would call animal shelters; identify placements for containment, and who would interact with
whom).
President McKinnie stated if a fire occurs there has to be an established procedure of who is in
charge, he asked Manager Raig if the City has a template of the key functions as to who would
do what.
Manager Raig said she said she is not aware of a comprehensive plan, but each entity has their
own responsibilities written down.
Ms. Rice stated that another important task is to have a member of the staff be a designated
Resource Advisor to work with emergency responders in an emergency as a person with expert
knowledge of the community.
Second, have a plan for individual homeowners to reduce fuel in their property. She suggested
the Board adopt Fuel Management Standards for the Association and provided an example in
her report. Once the standards are adopted, she suggests conducting individual property
inspections with owners on a volunteer basis or when a home is purchased or a new home is
remodeled.
The Board asked Ms. Rice if there are short-term actions she recommends for the remainder of
the fire season.
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Ms. Rice suggested targeting roadsides to improve evacuation conditions and access for
emergency vehicles. That would mean removing limbs over roadways and reducing the ladder
fuels. She stated 80% of all fires start within ten feet of the roads. She also suggested getting
started on developing a Fuel Management Plan for the whole community or one that focuses on
areas controlled by the Association.
The Board and members of the audience discussed the fire code section that requires ten feet of
clearance from the roadsides.
The Board asked staff and legal counsel to look into the applicable code and enforcement and
report to the Board on what this means for Rolling Hills.
Ms. Rice stated ten feet from the edge of the roadway need to be clear. She states if the
Association has a right way over private property then it may be the Associations
responsibility.
President McKinnie made a motion that the Board authorize the following four items:
1. Have the RHCA Maintenance remove tree branches hanging over the roads as
identified by Ms. Rice
2. Have the Maintenance remove volunteer bushes, trees and brush along the roadwa ys
3. Work with Fire Department and Carol Rice on Fire Code’s requirements for roadside
clearance and enforcement
4. Contact Edison to clear tree branches around electrical wires
s. Director Heinsheimer, the motions passed by the following vote:
Ayes: Directors Heinsheimer, Lorig, McConaughy and McKinnie
Noes: Director Hawkins
The third item in Ms. Rice report is creating programs to incentivize and educate homeowners
on fuel management and fire safety to educate. She suggest inserting in homeowners
newsletters and adding it to the website.
Item number four regarding Policies for invasive and highly flammable species, she suggest
the Association adopts policies to prohibit planting and systematic removal of plants identified
by LA County fire flammable and invasive list which includes palm trees, junipers and long
leaf pines.
She also suggested RHCA work with LA County Fire on improving trails so they may be
accessed by a brushing.
The Board approved having the Fire Fuel Report shared with the members.
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She recommended utilizing the Association and Cities websites, newsletters and magazines to
reach out to homeowners and identified several existing articles and resources that could be
tailored to Rolling Hills
Block Captain Request for Management of East Crest Road Gate During an Emergency
The matter was held on the agenda for the next meeting.
OPEN AGENDA & MATTERS PRESENTED BY MEMBERS OF THE ASSOCIATION
Zoning for High density Housing
Member Richard Colyear stated the City Council is considering re-zoning the school property
for high-density housing. If they rezone it, any developer would want to use their road ways.
New State Law re: Accessory Dwelling Units
Member Fred Visco stated that effective January 1, 2020 the state has made significant changes
to the ADU’s law including voiding CC&R’s that limit R-1 zoned property to single-family
residences. .
The Board thanked Member Visco for bringing it to the Boards attention.
MATTERS PRESENTED BY THE BOARD
Request for the Board Make Consultant Covered Six’s Report Available to Members
Director Hawkins requested the Board make the Covered Six report available to the members
for the meeting coming up on November 21, he suggested the offending material be redacted
and have it available for the members so they could be well informed at least have it available
upon request.
Following discussion, Director McConaughy made a motion to authorize the staff to redact
sensitive or non-fact based claims in the report. s. Director Hawkins, the motion passed
unanimously.
The Board asked the report be available before the November 21, 2019 Board meeting.
Request to Have Outside Counsel Review RHCA Gate Policy
Director Hawkins stated the Gate policy has lots of problematic language, he believes outside
counsel should review the policy.
Following discussion, Director Hawkins made a motion to have outside counsel review the
RHCA gate policy, the motion died for lack of a second.
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Reschedule Field Trip to Rim Trail
Manager Raig asked the Board to reschedule the field trip to Rim Trail for Tuesday November
19, 2019 at 7:30 am.
The Board agreed to reschedule to the proposed date.
MATTERS PRESENTED MEMBERS OF THE STAFF
CA Senate Bill 323: Changes to Elections and Members Lists
Legal Counsel Croft stated the Association complies with most provisions of the law but
RHCA will need to make some changes to assure full compliance.
Proposed Modifications to Assessment Billing and Due Dates
Manager Raig stated the due dates on the accounting software are not six months apart and it
confuses the computer.
President McKinnie asked Manager Raig to write a report and it will be considered at the next
meeting.
Bids for RHCA Building Fumigation
Manager Raig stated the RHCA building needs to be tented for termites and she would like to
schedule the fumigation during the holiday break so it does not impact the RHCA operations.
She has received two bids Richland Termite for $3,915, Dewey Pest for $8,300 a third bid is
pending for Friday November 8. She recommends contracting the lowest bid.
Director McKinnie made a motion to hire the lowest bid. s. Director Hawkins, the motion
passed unanimously.
Clarification of Discussion of Proposed Gate Policy Changes at November 21, 2019 Board
Meeting
Manager Raig stated she is proposing the Board schedule a public hearing for the next Board
meeting, send out a summary the bullet points of what the discussion and proposed changes
will be in advance, and email notices for the members to be aware.
The Board reviewed and modified the description of the items to be discussed at the hearing.
Director McConaughy made a motion to adopt the language as discussed and to schedule a
public hearing.
The Board decided not to have Covered Six at the public hearing.
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MATTERS TO BE PRESENTED BY LEGAL COUNSEL
Legal Counsel Croft stated at the last meeting Mr. Colyear gave Director McConaughy a
portion of the transcripts of the questions that were asked to Manager Raig regarding the six
lots that are outside the City. His understanding is that all RHCA documents related to those
properties t were produced for Mr. Colyear’s attorneys in the Colyear v. RHCA litigation. Mr.
Croft stated he thought it was more appropriate for Mr. Colyear to direct his questions about
the lots to his attorneys rather than Director McConaughy. He noted that apparently the last
reference to those properties in the RHCA records was approximately 66 years ago.
Director Lorig stated his understanding of those properties is that they are not located in the
City of Rolling Hills; they don’t have access to Rolling Hills, they don’t u se the roads or the
trails therefore they don’t pay assessments.
Director McConaughy would like to state that Mr. Colyear gave him a document and he
immediately gave the document to the Association Counsel.
EXECUTIVE SESSION – CLOSED
At 10:09 A.M., the Board adjourned to executive session.
10:26 A.M. the meeting reconvened and President McKinnie stated that the Board discussed
the following matters in Executive Session:
Executive Minutes – September 19, 2019
Colyear v. RHCA
Thomas v. RHCA
Employee Benefits
Weed Abatement on Private Property
Personnel – No Matters were presented
ADJOURNMENT
At 10:26 A.M., the meeting was adjourned.
President, David McKinnie
APPROVED:
Secretary, Thomas Heinsheimer
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Agenda Item No.: 9.A
Mtg. Date: 10/12/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
DISCUSS CENTER LINE STRIPING ON LOWER BLACKWATER
CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND
WILLIAMSBURG LANE. (BLACK)
DATE:October 12, 2020
BACKGROUND:
NONE.
DISCUSSION:
NONE.
FISCAL IMPACT:
NONE.
RECOMMENDATION:
NONE.
ATTACHMENTS:
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Agenda Item No.: 10.A
Mtg. Date: 10/12/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:DELIA ARANDA,
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY
REPORT FOR THE THIRD QUARTER OF 2020 (JULY 1 THROUGH
SEPTEMBER 30).
DATE:October 12, 2020
BACKGROUND:
The Code Enforcement division provides quarterly updates on code enforcement cases and fuel
abatement cases which consist of active and closed cases. The attachments show active and closed cases
consisting mainly of unpermitted work, dead vegetation and code violation complaints from neighbors.
DISCUSSION:
In the third quarter of 2020 (July 1, 2020 through September 30, 2020), five (5) new fire fuel abatement
violation cases were opened and 19 new complaints unrelated to fire fuel abatement violations were
received and opened. During that same period 46 non-fire fuel abatement violations and 27 vegetation
related cases were closed. All dead vegetation cases from 2018 through 2019 have been closed with no
further action needed.
The Code Enforcement Division is now using IworQ to generate quarterly updates and track code
enforcement and fire fuel abatement cases. Residents may file complaints using IworQ via the City's
website: https://rollinghills.portal.iworq.net/portalhome/rollinghills
FISCAL IMPACT:
No fiscal impact.
RECOMMENDATION:
Receive and file as presented.
ATTACHMENTS:
Closed Cases Q3 Alphabetical.pdf
Closed Cases Q3 Chronological by date.pdf
Open code cases Alphabetical by Address.pdf
Open code cases Chronological by date.pdf
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Agenda Item No.: 11.A
Mtg. Date: 10/12/2020
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
EMPLOYEE PERFORMANCE EVALUATION
GOVERNMENT CODE SECTION 54957
TITLE: CITY MANAGER
DATE:October 12, 2020
BACKGROUND:
NONE.
DISCUSSION:
NONE.
FISCAL IMPACT:
NONE.
RECOMMENDATION:
NONE.
ATTACHMENTS:
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