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2018-06-11_CCAgenda Packet City of Rolling Hills INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Page 1 of 3 AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 11, 2018 7:00 P.M. Next Resolution No. 1222 Next Ordinance No. 359 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes – Regular Meeting of April 23, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of April 2018. RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for April 2018. RECOMMENDATION: Receive and file. E. City Council Finance/Budget/Audit Committee Meeting Notes of May 21, 2018. RECOMMENDATION: Receive and file. F. City Council Dead Vegetation Enforcement Ad Hoc Subcommittee Meeting Notes of May 21, 2018 RECOMMENDATION: Receive and file. G. Biennial Review of the City of Rolling Hills Conflict of Interest Code. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. City Council Meeting Agenda 06/11/18 Page 2 of 3 6. PUBLIC HEARINGS A. CONSIDERATION OF RESOLUTION NO. 1222 ADOPTING THE 2018/19 FISCAL YEAR BUDGET AND RESOLUTION NO. 1223 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS AND CONSIDERATION OF: (1) RESOLUTION NO. 1222: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 2018-19 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND-MEASURE R; TRANSIT FUND-MEASURE M; TRANSIT FUND-PROPOSITION A; TRANSIT FUND-PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2018-19; AND (2) RESOLUTION NO. 1223: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 2018-19 FISCAL YEAR GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. 7. OLD BUSINESS A. UPDATE AND DISCUSSION OF THE LOS ANGELES COMMUNITY CHOICE ENERGY (LACCE) PROGRAM (ORAL). 8. NEW BUSINESS A. CONSIDERATION OF PARTICIPATION IN THE ENERGY UPGRADE CALIFORNIA PROGRAM TO PROMOTE ENERGY CONSERVATION AND ADOPTION OF RESOLUTION NO. 1225 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CONSENTING TO THE INCLUSION OF PROPERTIES WITHIN THE CITY’S JURISDICTION IN THE ENERGY UPGRADE CALIFORNIA PROGRAM TO PROMOTE ENERGY CONSERVATION, UTILIZE ENERGY FROM RENEWABLE RESOURCES, AND REDUCE GREENHOUSE GAS EMISSIONS. B. REPORT AND ADOPTION OF A RESOLUTION AFFIRMING THE EXISTING FRANCHISE FEE REMITTED BY COX INC., AND ADOPTION OF RESOLUTION NO. 1224 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AFFIRMING THE EXISTING FRANCHISE FEE REMITTED BY COX INC., DBA COX COMMUNICATIONS, LLC A DELAWARE CORPORATION. C. REPORT AND PRESENTATION FROM DEAD VEGETATION ENFORCEMENT AD HOC SUBCOMMITTEE MEETING. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. PROPOSED SUPPORT LETTER TO SUPERVISOR HAHN REGARDING VACANCIES IN THE SHERIFF’S DEPARTMENT. City Council Meeting Agenda 06/11/18 Page 3 of 3 10. MATTERS FROM STAFF 11. ADJOURNMENT Next meeting: Monday, June 25, 2018 at 7:00 p.m. in the Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. - 1 - Agenda Item No: 4-F Mtg. Date: 06/11/18 City of Rolling Hills City Council Dead Vegetation Enforcement Ad-Hoc Committee Meeting Notes May 21, 2018 5:30 PM City Council Chamber Attendees: Leah Mirsch, Mayor Pro Tem James Black, Councilmember Yolanta Schwartz, Interim City Manager Julia Stewart, Acting Planning Director John F. Signo, Contract Planner Charles Raine, 4 Pinto Road Michelle McBride, 1 Running Brand Road Bill & Marie Rogers, 71 Portuguese Bend Road Mahnaz Tashakori, 73 Portuguese Bend Road Patrick Wilson, Mayor Recommendations and Observations pertaining to dead vegetation: • The purpose of the subcommittee meeting is to determine strategies in dealing with dead vegetation on a short-, mid-, and long-range basis. A proactive program is needed because neighbors are reluctant to report their neighbors. Discussions included obtaining an urban forester and/or code enforcement officer for proactive enforcement. • It was agreed that obtaining a code enforcement officer would be most cost effective. Additionally, staff was going to research if an urban forester could be contracted on a per visit basis to help determine if trees or vegetation was entirely dead. An Urban Forester is what was listed in the budget but a distinction between the two roles was discussed. Although an urban forester may be able to “certify” if a tree/vegetation is dead, a code enforcement officer was needed to do follow-up tasks such as writing letters, and following up on cases where no immediate action was taken. These actions would best be handled by a code enforcement officer while an urban forester may be needed intermittently on a case-by-case basis. • The current process allows for a 30-day period for a vegetation owner to clear the vegetation from the date of written notice. A second letter is sent giving another 30 days if the vegetation owner still has not acted. Code enforcement proceedings is transferred to the city attorney after the second 30-day period has elapsed. It was agreed that 90 days should be given for a vegetation owner to respond prior to transferring enforcement to the city attorney. • Vegetation that poses an immediate threat can be dealt with at once. Mid- and long-range programs must comply with the California Environmental Quality Act (CEQA) guidelines and preparation of an environmental document is needed. The main issue would be the disturbance and loss of wildlife habitat. The Subcommittee supports the preparation of a (mitigated) negative declaration up to $12,000. - 2 - • Although the Fire Department’s efforts to reduce fire fuel sources is appreciated, the City’s program would be independent from the Fire Department’s process in that it would cover areas outside of the 200-foot radius surrounding structures that is enforced by the Fire Department. It will be independent of but working in parallel with the Community Wildlife Protection Plan (WCPP) that is currently being prepared. • The Subcommittee does not support efforts for additional flyers, workshops, and meetings because the community has received educational training in the past and is being provided with additional educational instruction through the CWPP preparation process. They are opposed to additional fire drills and pilot (demonstration) programs which have proved to be ineffective in resulting in property clearance in the past. • The Subcommittee questioned programs suggested by staff that offer assistance to certain demographic groups such as seniors, and property owners who own property with steep slopes. It is advised that the City Attorney be consulted about the concern that public funds might be used for private purposes. • The lack of brush clearance in the Land Conservancy is a concern of the Subcommittee and meeting attendees. The last three fires either started from or involved land in the conservancy. The Land Conservancy will be included as an approach to clearing dead vegetation and maintaining its land along the boundary with the City of Rolling Hills. • Southern California Edison (SCE) should be made aware of the liability that their downed powerlines cause. In certain areas, the poles are moving because the land is slipping. • Several residents expressed concern and suggested that the Fire Department should be contacted to clearly understand their policy regarding woodchips. They stated that woodchips have been used to create barricades and have been densely used along trails and roads creating uneven paths. Fires have been started by woodchips that have been ignited by the exhaust of vehicles. • The Subcommittee is not in favor of these options being included in the proactive program, in part because these options are or will be addressed by other programs and activities within the City (such as the CWPP): o Clearance service o Incorporating the Fire Department’s standards into the City’s program o Additional community education o Updating the General Plan, wildfire protection plan, and hazard mitigation plan o Additional research and update of historic fire maps o Practice drills o Periodic meetings with all-hands response teams (i.e., FEMA, LA County, RHCA, City staff, EOC responders) o Coordination of individual home fire risk assessments • The Subcommittee is in favor of: o Creating a vendor list o Adopting a (mitigated) negative declaration under CEQA up to $12,000 o Contacting SCE and the Land Conservancy about fire prevention o Contacting the Fire Department about its policy on woodchips and fire safety home assessment inspections o Researching Measure M and finding funding sources - 3 - o Committee members directed staff to prepare a letter by July 1, 2018 to be sent to every resident in Rolling Hills informing them of the City’s efforts of compulsory, pro-active enforcement of abatement of dead vegetation. 05/21/18 Meeting notes Page 1 of 2 From Councilmember Dieringer Agenda Item No: 9-A Mtg. Date: 06/11/18 59-A. Recommendation as submitted by Supervisors Barger and Solis: Direct the Chief Executive Officer, working with the Sheriff and the County’s labor partners, to take necessary steps to hire an outside consultant(s) with subject matter expertise in recruitment and retention practices to assist with creative strategies and lasting solutions to the recruitment and retention of sworn personnel; the consultant(s)’s scope of work should include, but not be limited to, the following: Develop and assist with the roll out of a robust outreach, advertising and marketing campaign; Examine and recommend best practices used by other law enforcement agencies for recruitment, including the use of stipends and/or bonuses to recruit qualified active duty law enforcement and military veterans as well as others; Examine and identify aspects of the recruitment and background process which can be performed more expeditiously through contracting, if any; Identify barriers and solutions to the recruitment, hiring and training process, including, but not limited to, the time it takes to complete the background process, necessary steps to increase the size and/or space and locations for additional academy classes, address any obstacles in expanding and completing the emergency vehicle operations and firearms training, as well as other critical training classes necessary to streamline recruitment and improve training of new deputies; Quantify the level of staffing required to phase out mandatory overtime and conduct a comparison of the County’s population to deputy ratio relative to other jurisdictions; Examine best practices used by other law enforcement agencies and develop a retention plan to solve short-term and long-term staffing needs which aligns with existing laws and regulations; and Provide a status report to the Board in 90 days and quarterly thereafter. (18-1612) James Purtee, Marcel Rodarte, Albert Robles, Bob Archuleta, James Wheeler, Sharon Durkan, Diane Martinez, Patricia Castillo, Dr. Genevieve Clavreul, Eric Preven and Nicole Parsons addressed the Board. Jim McDonnell, Sheriff, responded to questions posed by the Board. Supervisor Kuehl directed the Chief Executive Officer to seek the expertise of the Auditor-Controller, County Counsel and the Director of Personnel in the report back to the Board; and to also include whether any sworn positions could be filled by civilians in the consultant's scope of work. After discussion, on motion of Supervisor Barger, seconded by Supervisor Solis, this item was approved and the Chief Executive Officer was directed to seek the expertise of the Auditor- Controller, County Counsel and the Director of Personnel in the report back to the Board; and to also include whether any sworn positions could be filled by civilians in the consultant's scope of work. Ayes: 5 - Supervisor Solis, Supervisor Ridley-Thomas, Supervisor Hahn, Supervisor Barger and Supervisor Kuehl Attachments: Page 2 of 2 - SAMPLE - Honorable Janice Hahn Supervisor, Fourth District Los Angeles County Board of Supervisors Kenneth Hahn Hall of Administration 500 West Temple Street Los Angeles, CA 90012 Dear Supervisor Hahn: Public safety remains the highest priority in our community. It is vitally important that the residents of our city feel safe. That’s why we are proud of the public safety services we receive from the Los Angeles County Sheriff’s Department. Securing quality public safety services for our residents doesn’t happen by accident. We closely monitor the Sheriff’s Department deployment to make sure our community is provided the full amount of services outlined in our contract with the Sheriff’s Department. We also keep in close contact with our station command staff and patrol personnel. We are deeply concerned that chronic staffing shortages in the Sheriff’s Department are negatively impacting the public safety of residents in our community. We have received reports that the number of vacant deputy sheriff’s position now exceeds 1,500 deputies. If that is true, this large number of vacancies would certainly warrant attention from the Board. We also understand that there have been mandatory overtime sign-ups and frequent “drafting” of patrol deputies to work unscheduled back-to-back eight hour shifts. These practices detract from our objective of providing the best patrol services possible. Based on the foregoing, we firmly support the Board of Supervisors’ decision, based on motion offered by you and Supervisor Hilda Solis on April 10, 2018 (Item 59-A), to review all options to facilitate the recruiting and retaining of qualified sheriff’s deputies. As you discuss the terms of a new labor agreement with the deputies' representatives, we hope that you will include provisions that will assist the Sheriff's Department to recruit and retain personnel that will reduce the number of vacant deputy positions. Thank you for your attention to this issue. Sincerely, CC: Honorable Kathryn Barger Honorable Mark Ridley-Thomas Honorable Sheila Kuehl Honorable Hilda Solis