ResolutionNo1359_ALPR_Program_BudgetAmendment_F_EFIRST AMENDMENT TO MEMORANDUM OF
UNDERSTANDING
BETWEEN THE CITIES OF
PALOS VERDES ESTATES, RANCHO PALOS VERDES,
ROLLING HILLS, AND ROLLING HILLS ESTATES
RELATING TO PLACEMENT AND MAINTENANCE
OF AUTOMATED LICENSE PLATE RECOGNITION
CAMERAS AROUND THE PALOS VERDES PENINSULA
THIS FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING (“First
Amendment”) is made this 13 day of February 2024, between the CITY OF PALOS
VERDES ESTATES, a municipal corporation (“Palos Verdes Estates”), the CITY OF
RANCHO PALOS VERDES, a municipal corporation (“Rancho Palos Verdes” or “Lead
Agency”), the CITY OF ROLLING HILLS, a municipal corporation (“Rolling Hills”), and
the CITY OF ROLLING HILLS ESTATES, a municipal corporation (“Rolling Hills
Estates”). Each of the foregoing is sometimes referred to herein as “Member”, or collectively
as “Members.”
RECITALS
A.The Members entered into a Memorandum of Understanding dated June 21, 2016, whereby
the Members agreed to enter into a contact with an Automated License Plate Recognition
(“ALPR”) service provider to purchase, install, and maintain cameras at various entry-
points to the Palos Verdes Peninsula with the data being processed through the Los Angeles
County Sheriff’s Department which is the contract law enforcement agency with three of
the four cities, Palos Verdes Estates having its own department increasing public safety (the
“MOU”). Unless otherwise defined in this First Amendment, all initially capitalized terms
have the meaning defined in the MOU.
B.The Members desire to enter into this First Amendment to the MOU for the purpose of
replacing the existing System that is out of warranty with new ALPR cameras and other
new equipment.
AGREEMENT
NOW, THEREFORE, the Members agree as follows:
1.Amendment to Section 5(a). Section 5(a) of the MOU is amended and restated as
follows:
(a)Payment. To pay to the Lead Agency (City of Rancho Palos Verdes) their
proportional share of the revised costs of the ALPR Contract as shown in Exhibit A of
this First Amendment and any other costs authorized under the MOU to purchase,
install and operate the upgraded System. The cost estimates presented in Exhibit A
have been agreed upon by the Members and are subject to changes in the actual cost
of the ALPR Contract. Each Member is required to pay for its own costs, including
any charged by the APLR Contractor under a separate agreement with the Contractor.
The percentages to be paid by each Member under the Cost Allocation Formula (the
“Formula”) are as follows:
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COST ALLOCATION FORMULA
(“FORMULA”)
Member Percentage
City of Palos Verdes Estates 20%
City of Rancho Palos Verdes 60%
City of Rolling Hills 7%
City of Rolling Hills Estates 13%
2. Amendments to Exhibits B and C. Exhibits B and C of the MOU are hereby amended
and replaced by the attached Exhibits B and C of this First Amendment.
3. Ratification of MOU as Amended. Except as amended under Sections 1 and 2 above,
the remainder of the terms of the MOU will remain the same and are hereby ratified by the
Members.
IN WITNESS WHEREOF, each of the Members hereto have caused this First
Amendment to be executed and attested by its duly authorized officers as of the dates set forth
below.
[SIGNATURE PAGES FOLLOW]
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3/1/2024 MayorJohn Cruikshank, Mayor
Elena Q. Gerli3/1/2024
City Attorney
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2-15-24Donald M. Davis, City AttorneyDocuSign Envelope ID: BD4462F9-9B39-4B9D-91CD-9A54DB90B444
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EXHIBIT A - DIVISION OF COSTS
Total Project Cost (Purchase and Installation)
Camera/Equipment Cost $403,749.68
Installation Cost $71,000.00
Total Cost $ 474,749.68
City Based on Dwelling Units,
Population and Land Area
(rounded)
Purchase and Installation
Cost (Vigilant Solutions)
PVE 20% $ 94,950.00
RPV
RH
RHE
60%
7%
13%
$284,850
$33,232
$61,717
100% $ 474,749.68
*The City of Rolling Hills Estates annual ongoing cost related to cellular data for camera connectivity is approximately $2,500.
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EXHIBIT B - MAP
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EXHIBIT C -
CITY ADDRESSES
Elaine Jeng, City Manager
City of Palos Verdes Estates
340 Palos Verdes Drive West
Palos Verdes Estates, CA 90274
(310) 378-0383
Fax: (310) 378-7820
Karina Banales, City Manager
City of Rolling Hills
2 Portuguese Bend Road Rolling Hills, CA 90274
(310) 377-1521
Greg Grammer, City Manager
City of Rolling Hills Estates
4045 Palos Verdes Drive North Rolling Hills Estates, CA 90274
(310) 377-1577
Fax: (310) 377-4468
Ara Mihranian, City Manager
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
(310) 544-5203
Fax: (310) 544-5293
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Vigilant Solutions, LLC
P.O Box 841001
Dallas, Texas 75202
(P) 925-398-2079 (F) 925-398-2113
Issued To: City Of Rancho Palos Verdes - Attention: Shauna Hunter Date: 02-23-24
Project Name: Palos Verdes Peninsula LPR Upgrade (Purchase) - City of Rancho Palos
Verdes
Quote ID: LQW-0873-05
Hardware
Qty Item # Description
(29) VSF-025-L5F
More Info
L5F Fixed LPR Camera with Sun Shield - 25mm Lens with Camera Cable
● Dual-lens camera with infrared LEDs for plate illumination
● 55ft - 85ft capture distance and up to 2 lane coverage
● Internal trigger for capture of plate alphanumerics, vehicle make and model
● Camera housing with included sunshield is IP67 rated for reliable use in varied weather
conditions
● 60' camera cable included
● Includes CarDetector LPR software for local server hosting
● LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Subtotal Price List Price: $7,794.00 Sell Price: $6,236.00 Amount: $180,844.00
(1) VSF-035-L5F
More Info
L5F Fixed LPR Camera with Sun Shield - 35mm Lens with Camera Cable
● Dual-lens camera with infrared LEDs for plate illumination
● 85ft - 105ft capture distance and up to 2 lane coverage
● Internal trigger for capture of plate alphanumerics, vehicle make and model
● Camera housing with included sunshield is IP67 rated for reliable use in varied weather
conditions
● 60' camera cable included
● Includes CarDetector LPR software for local server hosting
● LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Subtotal Price List Price: $7,794.00 Sell Price: $6,236.00 Amount: $6,236.00
(30) VS-FX-UNI-POLE-
WALL-ASSY
Fixed LPR Camera Bracket
● Pole or Wall Mount - UPR ARM ASSY POLE & WALL MOUNT BLK REV B
Subtotal Price List Price: $420.00 Sell Price: $350.00 Amount: $10,500.00
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(12) BCAV1F2-C600 Vigilant Fixed Camera Communications Box
● Linux Comms Box using VLP5200
● Manages power and communications for up to four (4) Vigilant fixed LPR cameras
● Includes modem for communication with cellular carriers
o SIM Card not included
Subtotal Price List Price: $3,954.00 Sell Price: $3,163.00 Amount: $37,956.00
(9) VSF-L6Q-P-KIT
More Info
L6Q Quick Deploy Camera (120V AC)
Offer Includes:
● One (1) L6Q camera with two internal batteries, 120VAC Power Supply
● Camera mounting bracket
● USB-C cable and USB-C to USB-A adapter, Micro SD card
● Requirements:
o Hosted LPR account for data storage, alerting, analytics and more
o Enterprise Service Agreement
Optional, Sold Separately:
● 12V DC pigtail cable
● Excludes Cellular Data Service
Subtotal Price List Price: $7,254.00 Sell Price: $5,803.00 Amount: $52,227.00
(9) VS-L6Q-120VAC L6Q 120V AC External power supply
● 15FT 120V AC power supply for L6Q camera system
● This may be used in locations that have a 120V AC power source (3 prong grounded
power outlet)
Subtotal Price List Price: $186.00 Sell Price: $149.00 Amount: $1,341.00
Extended Warranty
5 Year Coverage
Qty Item # Description
(30) CDFS-4HWW Fixed Camera LPR System - Extended Hardware Warranty - 4 Additional Years
● Fixed LPR System LPR hardware component replacement warranty
● Applies to 1-Channel hardware system kit
● Valid for 4 years from standard warranty expiration
Subtotal Price List Price: $2,520.00 Sell Price: $2,016.00 Amount: $60,480.00
(9) CDFS-L6Q-HWW-04 Fixed L6Q Camera System - Extended Hardware Warranty - 4 Additional Years
● Fixed L6Q Camera System Extended Hardware Warranty
● Four (4) Additional Years
Subtotal Price List Price: $2,016.00 Sell Price: $1,612.00 Amount: $14,508.00
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Camera Licensing & Data Hosting - 5 Year Service
(30) L5F Camera Base CLK @ $250.00ea = $7,500.00 per year
(30) L5F Camera Standard CLK @ $115.00ea = $3,450.00 per year
(9) L6Q Camera CLK @ $240.00ea = $2,160.00 per year
Qty Item # Description
(5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
● Managed/hosted server account services by Vigilant
o Includes access to all LEARN or Client Portal and CarDetector software updates
● Priced per camera per year for over 60 total camera units
● Requires new/existing Enterprise Service Agreement (ESA)
Subtotal Price List Price: $330.00 Sell Price: $7,500.00 Amount: $37,500.00
(5) VSPK1SVC-04 Vigilant LPR Standard Service Package for Hosted/Managed LPR Deployments
● Optional Service Package Benefits
o CarDetector Mobile Hit Hunter
o Unlimited access to Vigilant's Mobile Companion LPR application for
Smartphones
● Priced per camera per year for over 60 total camera units
o Requires Basic Service Package
Subtotal Price List Price: $138.00 Sell Price: $3,450.00 Amount: $17,250.00
(5) VSBSCSVC-L6Q Vigilant L6Q Service Package for Hosted/Managed LPR Deployments
● Vigilant L6Q Service Package for Hosted/Managed LPR Deployments
Subtotal Price List Price: $300.00 Sell Price: $2,160.00 Amount: $10,800.00
Technical Service
Start Up Service
Qty Item # Description
(1) VS-INSTALL Removal of old hardware and installation of (30) L5F cameras w/ COMS boxes
and (9) L6Q cameras.
● Includes bucket truck.
● Includes two technicians @ prevailing wage.
● Includes Vigilant camera commissioning for all cameras.
● Constant 120v power must be available at each location.
● Engineered traffic control plans are not included.
Subtotal Price List Price: $0.00 Sell Price: $71,000.00 Amount: $71,000.00
Hardware Upgrade Credit
Qty Item # Description
(30) Upgrade Credit Hardware Upgrade Credit from RSD to L5F.
Subtotal Price List Price: $0.00 Sell Price: -$1,300.00 Amount: -$39,000.00
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Delivery
Qty Item # Description
(39) VS-SHP-02 Vigilant Shipping Charges - Fixed or Comms
● Applies to each fixed camera LPR System
● Or Communication Box Purchased without LPR System
● Shipping Method is FOB Shipping
Subtotal Price List Price: $84.00 Sell Price: $67.00 Amount: $2,613.00
Quote Notes:
1. This Quote will expire in 90 Days from the date of the Quote.
2. Customer shall be responsible for obtaining all necessary permits and engineering drawings, if necessary. Motorola may
obtain permits/drawing if mutually agreed upon in writing, at additional cost to the Customer.
3. Compliance to local codes neither guaranteed nor implied. Customer represents and warrants that they have all necessary
rights and permissions to the areas where the installation services are provided.
4. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
5. This Quote does not include anything outside the above stated bill of materials.
6. This purchase does not include a SIM for cellular service
7. MSI's Master Customer Agreement: https://www.motorolasolutions.com/en_us/about/legal.html (and all applicable
addenda) shall govern the products & services and is incorporated herein by this reference. Any free services provided
under this offer are provided AS IS with no express or implied warranty
8. LASD CLK Pricing.
9. Hardware installation is included. Customer to provide delivery and staging facility and assist with device pre -
configuration, if needed.
10. Customer to provide cellular data SIMs for (14) COMS boxes and (9) L6Q cameras. Verizon, AT&T, FirstNet only.
Recomend unlimited data plans wiout data throttling & STATIC IP addresses.
11. New COMS boxes & modems at "Eastfield Dr Gate" & Crest Rd Gate" to be used in this project.
12. Data syncronization to mirror existing LEARN configuration for PVE and LASD.
Quoted by: Louis Wershaw - 209-283-0990 - louis.wershaw@motorolasolutions.com
Subtotal Price $503,255.00
Total Discount $39,000.00
Sales Tax $27,464.88
Total Price $491,719.88
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Vigilant Solutions LLC
Louis Wershaw
Date _______________
Re: LQW-0873-05
Agency: City Of Rancho Palos Verdes
Total Cost: $464,255.00
Contract Reference: Palos Verdes Peninsula LPR Upgrade (Purchase) - City of Rancho Palos Verdes
Please be advised that the City Of Rancho Palos Verdes will purchase the goods and/or services offered in your
Quote LQW-0873-05. This constitutes a purchase pursuant to the terms of the specified contract below, including
any applicable addenda.
Specified Contract: Master Customer Agreement and attached addenda, signed concurrently herewith.
Agency affirms that a purchase order or notice to proceed is not required for contract performance or for
subsequent years of service, and acknowledges that pursuant to ___________________________ , the funds
for this purchase has been authorized. Customer agrees to appropriate funding in accordance with the contract.
Invoices shall be according to the milestone schedule included in the quote and services agreement, should
reference ‘LQW-0873-05’ and be sent to:
City Of Rancho Palos Verdes
Attn: ________________________
____________________________
____________________________
The equipment will be shipped to the customer at the following address, and the ultimate destination where the
equipment will be delivered to the customer is:
City Of Rancho Palos Verdes
Attn: ________________________
____________________________
____________________________
Sincerely,
Signature: _______________________________________
Name: _______________________________________
Title: _______________________________________
Email: _______________________________________
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30940 Hawthorne Blvd.
john.cruikshank@rpvca.gov
Rancho Palos Verdes, CA 90275
Public Safety Division
John Cruikshank
Mayor
Delivery will be coordinated with
LASD and installed at approved
locations per agreement.
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Contract Terms Acknowledgment
This Contract Terms Acknowledgment (this “Acknowledgment”) is entered into between Vigilant Solutions,
LLC, a Delaware corporation (“Vigilant”) and the entity set forth in the signature block below (“Customer”).
Vigilant and Customer will each be referred to herein as a “Party” and collectively as the “Parties”.
1. Contract Terms Acknowledgment. Customer acknowledges that they have received Statements of
Work that describe the services provided on this Agreement. Parties acknowledge and agree that the terms of
the Master Customer Agreement (“MCA”), including all applicable Addenda, shall apply to the Services set forth
in the accompanying Ordering Document. Vigilant's Terms and Conditions, available at
https://www.motorolasolutions.com/en_us/about/legal.html, including the Master Customer Agreement, is
incorporated herein by this reference. By signing the signature block below, Customer certifies that it has read
and agrees to the provisions set forth in this Acknowledgment and the signatory to this Acknowledgment
represents and warrants that he or she has the requisite authority to bind Customer to this Acknowledgment.
2. Entire Agreement. This Acknowledgment, including the accompanying Ordering Document,
supplements the terms of the MCA, applicable Addenda, and Ordering Documents entered between the Parties
and forms a part of the Parties’ Agreement.
3. Disputes; Governing Law. Sections 12 – Disputes of the MCA is hereby incorporated into this
Acknowledgment mutatis mutandis.
4. Execution and Amendments. This Acknowledgment may be executed in multiple counterparts and will
have the same legal force and effect as if the Parties had executed it as a single document. The Parties may
sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a
signature will be treated, and will have the same effect as an original signature, and will have the same effect,
as an original signed copy of this document. This Acknowledgment may be amended or modified only by a
written instrument signed by authorized representatives of both Parties.
The Parties hereby enter into this Acknowledgment as of the last signature date below.
Signature: _______________________________________
Name: _______________________________________
Title: _______________________________________
Email: _______________________________________
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Mayor
John.Cruikshank@rpvca.gov
John Cruikshank, Mayor