CL_AGN_230327_CC_AgendaPacket_F1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF MARCH 27, 2023
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, March 27, 2023
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1333 Next Ordinance No. 380
1
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 13, 2023
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS.
RECOMMENDATION: Approve as presented.
8.E.REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR FEBRUARY 2023
RECOMMENDATION: Receive and file.
8.F.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 13, 2023
RECOMMENDATION: Approve as presented.
8.G.RECEIVE AND FILE THE ANNUAL PROGRESS REPORT FOR THE HOUSING
ELEMENT.
RECOMMENDATION: Receive and file.
8.H.APPROVE AREA G'S EVERBRIDGE CONTRACT RENEWAL FOR USE WITH
THE ALERT SOUTH BAY NOTIFICATION SYSTEM
RECOMMENDATION: Approve as presented.
8.I.ADOPT BY RESOLUTION NO. 1332 AUTHORIZING A BUDGET MODIFICATION
OF $3,125 FOR EC CONSTRUCTION VIDEO INSPECTION OF THE
MIDDLERIDGE LANE NORTH/SOUTH DRAINAGE SYSTEM
RECOMMENDATION: Approve as presented.
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
10.A.ZONING CASE NO. 23-003: REQUEST FOR APPROVAL OF A SITE PLAN
REVIEW FOR NON-EXEMPT GRADING AND CONDITIONAL USE PERMIT FOR
A PROPOSED 960-SQUARE-FOOT STABLE WITH 480-SQUARE-FOOT
COVERED PORCH TO EXCEED THE ALLOWABLE 200-SQUARE-FOOT
MAXIMUM LOCATED AT 74 PORTUGUESE BEND ROAD, (LOT 37-FT)
CL_AGN_230327_CC_AffidavitofPosting.pdf
CL_MIN_230313_CC_F.pdf
CL_AGN_230327_CC_PaymentOfBills_E.pdf
VC_REP_230320_February_YTD_TonnageReport.pdf
CL_MIN_230213_CC_F_A.pdf
RollingHills2022.pdf
PS_ARG_230322_Everbridge_3YearCosts.pdf
PS_ARG_230322_DM_JPA_Everbridge_2023_Final_E.pdf
ResolutionNo1332_ECC_MiddleridgeVideoServices_BudgetAmendment.pdf
2
(WILSON), AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
RECOMMENDATION: Receive and file.
11.PUBLIC HEARINGS
12.OLD BUSINESS
12.A.DISCUSSION AND CONSIDERATION OF THE TECHNICAL MEMORANDUM
FROM PACIFIC ARCHITECTURE AND ENGINEERING INC., ON OPTIONS TO
REPLACE THE EXISTING CITY HALL CAMPUS EMERGENCY STANDBY
DIESEL GENERATOR AND PROVIDE DIRECTION TO STAFF
RECOMMENDATION: Staff recommends that the City Council choose one
option and provide direction to staff.
12.B.CONSIDERATION OF THREE SELECTED LOCATIONS FOR THE OUTDOOR
SIREN PROJECT TO PERFORM SOUND PROPAGATION ANALYSIS AND
APPROVE AMENDED AGREEMENT WITH HQE IN THE AMOUNT OF $4,195
RECOMMENDATION:
Approve as presented.
13.NEW BUSINESS
13.A.FINANCE COMMITTEE RECOMMENDATIONS REGARDING FEES AND THE
FISCAL YEAR 2023/24 BUDGET FROM THE MEETING OF MARCH 9, 2023
RECOMMENDATION: Staff recommends the City Council:
A. Receive a report from staff on the recommendations of the Finance
Committee regarding the following items stemming from the March 9,
2023 Finance COmmittee meeting:
a. Publication/Noticing Fees
b. False Alarm Fees
c. Balancing measures for the Fiscal Year 2023/24 General Fund budget;
B. Adopt Resolution No. 1333 adding a $750 fee for publication/noticing
fees applicable to private development projects and eliminating false
alarm fees; and
C. Provide staff with direction regarding refuse rates for purposes of
potential noticing requirements for City residents.
Attachment 2. Radius Map_74 Portuguese Bend Road_ZC23-003
Attachment 3. Resolution No. 2023-01_74 Portuguese Bend Road_ZC23-003
74_Portuguese_Bend_Site_Plan_2-15-23_a.pdf
230208_74PortugueseBend_RoadSPR_CUP_Development_Table_Wilson.pdf
20221215_Gen Vs Solar memo_V1.pdf
CL_AGN_230213_HQE_Amendment03.pdf
CL_AGN_230213_CC_HQE_ScopeOfWork2_221020.pdf
CL_AGN_230213_CC_3 Potential Sirens Locations.pdf
CL_AGN_230327_CC_ProposedBalancingStrategy.pdf
ResolutionNo1333_FeeSchedule_FY23-24_AdvertisingFee.pdf
3
13.B.DISCUSS AND APPROVE PROPOSED IMPROVEMENTS TO THE ROLLING
HILLS COMMUNITY ASSOCIATION BUILDING INCLUDING A REMODEL AND
ADDITION
RECOMMENDATION: Approve as proposed.
13.C.RECEIVE AND FILE A REPORT ON THE MARCH 9, 2023 THE PENINSULA
PUBLIC SAFETY (PPSC) AND THE PENINSULA REGIONAL CONTRACT LAW
COMMITTEE MEETINGS AND PROVIDE DIRECTION TO STAFF ON
COUNCILMEMBER DIERINGER'S MOTION TO THE PPSC COMMITTEE
RECOMMENDATION: Receive and file and provide direction to staff.
13.D.DEVELOPMENT OF POLICIES FOR REFUSE SERVICE BILLINGS
R E C O M M E N D AT I O N : That Council consider adopting policies or an
ordinance governing the billing for refuse services provided to City residents.
14.MATTERS FROM THE CITY COUNCIL
15.MATTERS FROM STAFF
15.A.RECEIVE AND FILE UPDATE ON FEMA HAZARD MITIGATION GRANT
PROGRAM AND NEW ROUND OF FUNDING (VERBAL REPORT)
RECOMMENDATION: Receive and file.
15.B.RECEIVE AND FILE PROJECT STATUS REPORTS FOR THE CITY HALL HVAC
REPAIR PROJECT, MIDDLERIDGE STORM DRAIN REPAIR AND DIESEL
STANDBY GENERATOR REMOVAL
RECOMMENDATION: Receive and file.
16.RECESS TO CLOSED SESSION
16.A.CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
R EC O M M EN D AT I O N: Initiation of litigation pursuant to paragraph (4) of
subdivision (d) of Section 54956.9: (1 potential case)
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT
Next regular meeting: Monday, April 10, 2023 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
ResolutionNo1297_FeeSchedule_FY22-23_CTV_Update_E.pdf
PL_ADR_1PBR_Plans_RHCA_building_improvements_3-1updated.pdf
PL_ADR_1PBR_Calculations.pdf
CL_AGN_230309_PPSC_Agenda_F.pdf
CL_AGN_230309_RCL_Agenda_F.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
4
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
5
Agenda Item No.: 8.A
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF MARCH 27, 2023
DATE:March 27, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_230327_CC_AffidavitofPosting.pdf
6
Administrative Report
8.A., File # 1707 Meeting Date: 03/27 /202 3
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH 27,
202 3
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time March 27, 2023 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: March 24, 2023
7
Agenda Item No.: 8.B
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:March 27, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
8
Agenda Item No.: 8.C
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 13 ,
2023
DATE:March 27, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_230313_CC_F.pdf
9
MINUTES – CITY COUNCIL MEETING
Monday, March 13, 2023
Page 1
Minutes
Rolling Hills City Council
Mon day, March 13, 2023
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Wilson
presiding.
2. ROLL CALL
Councilmembers Present: Black, Dieringer, Mayor Pro Tem Mirsch, Mayor Wilson
Councilmembers Absent: Pieper
Staff Present: Elaine Jeng, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
John Signo, Planning & Community Services Director
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Boy Scout Greg Willis
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Mayor Wilson requested to move Item 14B up after Consent. Councilmember Mirsch requested to move 14A
up as well. Mayor Wilson asked for consent by the Council and received unanimous support.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Black, seconded by Councilmember Dieringer to receive and file Blue Folder Item
for 14A. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Mirsch, Mayor Wilson
NOES: None
ABSENT: Pieper
7. PUBLI C COMMENT ON NON-AGENDA ITEMS
Public Comment: Jonathan Beutler; the City Clerk read a letter from Christa Hawkins into the record
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH
13, 2023
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 27, 2023
8.D. PAYMENT OF BILLS
10
MINUTES – CITY COUNCIL MEETING
Monday, March 13, 2023
Page 2
8.E. RECEIVE AND FILE THE ANNUAL PROGRESS REPORTS FOR THE GENERAL PLAN
8.F. ADOPT BY RESOLUTION NO. 1331 AUTHORIZING A BUDGET MODIFICATION OF $7,390.58
FOR LOS ANGELES COUNTY DEPARTMENT OF PUBLIC WORKS VIDEO INSPECTION OF THE
MIDDLERIDGE LANE NORTH/SOUTH DRAINAGE SYSTEM AND SUBSEQUENT
RECOMMENDATIONS BASED ON FINDINGS SPECIFIC TO THE VIDEO EVALUATION
PERFOMED IN 2022
Motion by Councilmember Black, seconded by Councilmember Dieringer to approve Consent Calendar with
a correction to Item 8C, the February 27, 2023 Minutes. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Mirsch, Mayor Wilson
NOES: None
ABSENT: Pieper
9. EXCLUDED CONSENT CALENDAR ITEMS – NONE
Mayor Wilson moved to Item 14B.
14. MATTERS FROM THE CITY COUNCIL
14.B. STORM IMPACTS TO THE COMMUNITY ON THE WEEKEND OF FEBRUARY 24, 2023 (MAYOR
PRO TEM MIRSCH)
Introduction by City Manager Elaine Jeng, Mayor Pro Tem Mirsch
Public Comment: Marian Visco, Debra Schrader, Alfred Visco
Mayor Wilson reported out on his meeting with City Manager Jeng, RHCA Board Member Smith and RHCA
Manager
No action taken.
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
Mayor Wilson moved to Old Business. Without objection, so ordered.
12. OLD BUSINESS
12.A. ACCEPT BID PROPOSAL FROM EC CONSTRUCTION FOR EMERGENCY STORM DRAIN
REPAIRS AND LINING AT OR NEAR 1 MIDDLERIDGE LANE SOUTH TO 3 MIDDLERIDGE LANE
NORTH; ADOPT BY RESOLUTION NO. 1327 APPROVING THE EMERGENCY WORK; ADOPT
BY RESOLUTION NO. 1328 AUTHORIZING A BUDGET MODIFICATION OF $450,742.50;
DIRECT THE CITY ATTORNEY TO FINALIZE A CONSTRUCTION CONTRACT; AND
AUTHORIZE THE CITY MANAGER TO EXECUTE; AND FI ND THE SAME EXEMPT FROM CEQA
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Black, seconded by Councilmember Mayor Pro Tem Mirsch to approve as
presented. Motion carried unanimously with the following vote:
11
MINUTES – CITY COUNCIL MEETING
Monday, March 13, 2023
Page 3
AYES: Black, Dieringer, Mirsch, Mayor Wilson
NOES: None
ABSENT: Pieper
12.B. CONSIDERATION AND APPROVAL TO AWARD A CONSTRUCTION CONTRACT TO AC PROS
FOR THE CITY HALL HEATING, VENTILATION AND AIR CONDITIONING PROJECT #2023 -01
FOR AN AMOUNT OF $188,750; ADOPT BY RESOLUTION NO. 1329 AUTHORIZING A BUDGET
MODIFICATION OF $207,625; DIRECT THE CITY ATTORNEY TO FINALIZE A CONSTRUCTION
CONTRACT; AND AUTHORIZE THE CITY MANAGER TO EXECUTE; AND FIND THE SAME
EXEMPT FROM CEQA
Presentation by City Manager Elaine Jeng
Motion by Mayor Pro Tem Mirsch, seconded by Councilmember Dieringer to approve as presented. Motion
carried with the following vote:
AYES: Dieringer, Mirsch, Mayor Wilson
NOES: Black
ABSENT: Pieper
12.C. CONSIDERATION AND APPROVAL TO AWARD A CONSTRUCTION CONTRACT TO
UNLIMITED ENVIRONMENTAL, INC. FOR THE DEMOLITION PACKAGE FOR: STANDBY
GENERATOR REMOVAL, WATERPROOF REMOVAL, & ELECTRICAL SERVICES PROJECT
#2023-02 AT AN AMOUNT OF $54,700; ADOPT BY RESOLUTION NO. 1330 AUTHORIZING A
BUDGET MODIFICATION OF $60,170; DIRECT THE CITY ATTORNEY TO FINALIZE A
CONSTRUCTION CONTRACT; AND AUTHORIZE THE CITY MANAGER TO EXECUTE; AND
FIND THE SAME EXEMPT FROM CEQA
Presentation by City Manager Elaine Jeng
Motion by Councilmember Black, secon ded by Councilmember Dieringer to approve as presented minus the
contingency. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Mirsch, Mayor Wilson
NOES: None
ABSENT: Pieper
14. MATTERS FROM THE CITY COUNCIL
14.A. DISCUSS SOUTH BAY CITIES COUNCIL OF GOVERNMENTS (SBCCOG) MEMBERSHIP DUES
(MAYOR WILSON)
Presentation by Mayor Wilson
Public Comment: Alfred Visco, Greg Willis
Motion by Mayor Pro Tem Mirsch, seconded by Councilmember Black to request the SBCCOG use a formula
which ensures that the City of Rolling Hills arrives at a not-to-exceed dues amount of $1,000; and if the
SBCCOG Board does not accept this dues formula proposal, staff will return to the City Council with a
procedural item to formally leave the SBCCOG as a member agency. Motion carried with the following vote:
AYES: Black, Mirsch, Mayor Wilson
12
MINUTES – CITY COUNCIL MEETING
Monday, March 13, 2023
Page 4
NOES: Dieringer
ABSENT: Pieper
The agreed upon formula is using SBCCOG Scenario 3 projected dues ($498,336) divided by total SBCCOG
membership population (1,017,441.) to arrive at the unit rate of $0.48 per capita. Using a population of 1,939
for Rolling Hills, the annual membership dues for Rolling Hills would be $931.00.
15. MATTERS FROM STAFF
City Clerk / Executive Assistant to the City Manager Christian Horvath reported on the Special Newsletter
mailed March 9, 2023 correcting errors specific to the public notices Los Angeles County Fire sent to
residents regarding Annual Brush Clearance Requirements.
16. RECESS TO CLOSED SESSION – NONE
17. RECONVENE TO OPEN SESSION – NONE
18. ADJOURNMENT : 8:57 P.M.
The meeting was adjourned at 8:57 p.m on March 13, 2023. The next regular adjourned meeting of the City
Council is scheduled to be held on Monday, March 13, 2023 beginning at 7:00 p.m. in the City Council
Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s
website link at: https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Patrick Wilson, Mayor
13
Agenda Item No.: 8.D
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS.
DATE:March 27, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_230327_CC_PaymentOfBills_E.pdf
14
15
16
Agenda Item No.: 8.E
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR
FEBRUARY 2023
DATE:March 27, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
VC_REP_230320_February_YTD_TonnageReport.pdf
17
Year 2023
Franchise Y/N Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
Jan Greenwaste 75.94 75.94 - 100.00%
Greenwaste - Free Residential Roll Off Bin 4.76 4.76 - 100.00%
Trash 180.77 - 180.77 0.00%
Jan Total 261.47 80.70 180.77 30.86%
Feb Greenwaste 84.50 84.50 - 100.00%
Greenwaste - Free Residential Roll Off Bin 11.62 11.62 - 100.00%
Trash 133.45 - 133.45 0.00%
Feb Total 229.57 96.12 133.45 41.87%
Grand Total 491.04 176.82 314.22 36.01%
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2023
Page 1 of 2
18
Year 2023
Franchise Y/N N
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
Jan Recycle 0.41 0.19 0.21 47.92%
Trash 68.77 - 68.77 0.00%
Organics 0.03 0.01 0.02 20.85%
Jan Total 69.20 0.20 69.00 0.29%
Feb Recycle 0.15 0.07 0.08 47.28%
Trash 84.23 - 84.23 0.00%
Organics 0.16 0.07 0.09 42.47%
Feb Total 84.54 0.14 84.40 0.17%
Grand Total 153.74 0.34 153.40 0.22%
CITY OF ROLLING HILLS NON-FRANCHISE
2023
Page 2 of 2
19
Agenda Item No.: 8.F
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY
13, 2023
DATE:March 27, 2023
BACKGROUND:
At the February 27, 2023 City Council meeting, this item was ultimately tabled with the intent
of adding it to the March 27, 2023 agenda when all five Councilmembers would be in
attendance.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_230213_CC_F_A.pdf
20
MINUTES – CITY COUNCIL MEETING
Monday, February 13, 2023
Page 1
Minutes
Rolling Hills City Council
Mon day, February 13, 2023
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:02 p.m. Mayor Wilson
presiding.
2. ROLL CALL
Councilmembers Present: Dieringer, Pieper, Mayor Pro Tem Mirsch, Mayor Wilson
Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
John Signo, Planning & Community Services Director
Robert Samario, Finance Director
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Mayor Wilson
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Without objection, Mayor Wilson moved Item 13.A to just after the Consent Calendar.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Pieper, seconded by Councilmember Black to receive and file Blue Folder Items
for 8G and 12B. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
7. PUBLI C COMMENT ON NON-AGENDA ITEMS
Public Comment: Beth Howell, Judy Martin, Sue Breiholz
Mayor Wilson requested agendizing a discussion regarding the 3-rail fence and campus landscape design
for the February 27, 2023 City Council meeting.
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF
FEBRUARY 13, 2023
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
21
MINUTES – CITY COUNCIL MEETING
Monday, February 13, 2023
Page 2
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 23, 2023
8.D. PAYMENT OF BILLS
8.E. ADOPT BY RESOLUTION NO. 1325 AUTHORIZING A BUDGET MODIFICATION OF $23,670;
APPROVE AN AMENDED AGREEMENT WITH NV5 TO PHASE THE 8” SEWER MAIN
ENGINEERING PLANS FOR $23,670 AND AUTHORIZE THE CITY MANAGER TO EXECUTE
8.F. ADOPT BY RESOLUTION NO. 1326 AUTHORIZING A BUDGET MODIFICATION OF $5,000 FOR
BOLTON ENGINEERING FOR THE TENNIS COURT ADA IMPROVEMENT PROJECT
8.G. PULLED BY COUNCILMEMBER DIERINGER
8.H. PULLED BY COUNCILMEMBER DIERINGER
8.I. PULLED BY COUNCILMEMBER DIERINGER
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve Consent Calendar
except Items 8G, 8H and 8I. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
8.G. APPROVE A WELLNESS PROGRAM FOR CITY STAFF
Motion by Councilmember Black, seconded by Councilmember Mirsch to approve as presented. Motion
carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
8.H. APPROVE BENNETT LANDSCAPING PROPOSALS TO REPAIR AND REPLACE ONE
PRESSURE REGULATOR AND LEAKY VALVE, CORRECT IRRIGATION ISSUES, PROVIDE
GOPHER ABATEMENT, LANDSCAPE DESIGN, TREE REMOVAL, AND LANDSCAPE
IMPROVEMENTS
Public Comment: Sean Bennett
Motion by Councilmember Black, seconded by Councilmember Dieringer to approve as presented. Motion
carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Motion by Councilmember Dieringer, seconded by Councilmember Black for reconsideration amending the
original motion to include direction to the City Manager regarding checking with Cal Water about potential
no-cost turf replacement programs. Motion carried unanimously with the following vote:
22
MINUTES – CITY COUNCIL MEETING
Monday, February 13, 2023
Page 3
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
8.I. RECEIVE AND FILE A PRESENTATION OF THREE SELECTED LOCATIONS FOR THE
OUTDOOR SIREN PROJECT TO PERFORM SOUND PROPAGATION ANALYSIS AND
APPROVE AMENDED AGREEMENT WITH HQE IN THE AMOUNT OF $4,195
Councilmember Dieringer provided materials and a proposal from Genasys, another siren vendor.
Motion by Councilmember Pieper, seconded by Councilmember Black to receive and file. Motion carried
unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Public Comment: Arlene Honbo, Sue Breiholz
Motion by Councilmember Pieper, seconded by Councilmember Black to table this item until the March 13,
2023 City Council meeting and direct the City Manager to give a report on the City of Rolling Hills’ progress
thus far related to the Siren project with HQE and gauge interest from the other Peninsula cities at the March
9, 2023 Peninsula Public Safety Committee. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
13. NEW BUSINESS
13.A. FISCAL YEAR 2022/23 MID-YEAR REPORT FOR THE SIX MONTHS ENDED DECEMBER 31,
2022
Presentation by Finance Director Robert Samario
Public Comment: Arlene Honbo
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to receive and file. Motion carried
unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
12. OLD BUSINESS
12.A. CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR
2023
23
MINUTES – CITY COUNCIL MEETING
Monday, February 13, 2023
Page 4
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Black, seconded by Councilmember Dieringer to add Councilmember Dieringer
as a delegate to the South Bay Cities Council of Governments. Motion failed with the following vote:
AYES: Black, Dieringer
NOES: Pieper, Mirsch, Mayor Wilson
ABSENT: None
Motion by Councilmember Black, seconded by Mayor Pro Tem Mirsch to put Councilmember Black on the
Personnel Committee. Motion carried with the following vote:
AYES: Black, Pieper, Mirsch
NOES: Dieringer, Mayor Wilson
ABSENT: None
Motion by Councilmember Black, seconded by Mayor Pro Tem Mirsch to put Mayor Pro Tem Mirsch on the
Personnel Committee. Motion carried with the following vote:
AYES: Black, Pieper, Mirsch, Mayor Wilson
NOES: Dieringer
ABSENT: None
Motion by Councilmember Black, seconded by Councilmember Dieringer to put Councilmember Dieringer
on the Fire Fuel Reduction Ad Hoc Committee. Motion carried with the following vote:
AYES: Black, Pieper, Dieringer
NOES: Mirsch, Mayor Wilson
ABSENT: None
Motion by Councilmember Black, seconded by Councilmember Dieringer to put Mayor Pro Tem Mirsch on
the Fire Fuel Reduction Ad Hoc Committee. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Motion by Councilmember Dieringer, seconded by Mayor Wilson to add Councilmember Dieringer as the
alternate to the South Bay Cities Council of Governments. Motion carried unanimously with the following
vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Motion by Councilmember Pieper, seconded by Councilmember Black to approve all else as presented but
remove Councilmember Dieringer as an alternate on Southern California Association of Governments.
Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
24
MINUTES – CITY COUNCIL MEETING
Monday, February 13, 2023
Page 5
12.B. ACCEPT BID PROPOSAL FROM EC CONSTRUCTION FOR EMERGENCY STORM DRAIN
REPAIR AT 1 MIDDLERIDGE LANE SOUTH; ADOPT BY RESOLUTION NO. 1327 APPROVING
THE EMERGENCY WORK; ADOPT BY RESOLUTION NO. 1328 AUTHORIZING A BUDGET
MODIFICATION OF $38,640; DIRECT THE CITY ATTORNEY TO FINALIZE A CONSTRUCTION
CONTRACT; AND AUTHORIZE THE CITY MANAGER TO EXECUTE; RECEIVE AND FILE
ENGINEERING DESIGN PROPOSAL FROM ONWARD ENGINEERING
Presentation by City Manager Elaine Jeng
Motion by Mayor Pro Tem Mirsch , seconded by Councilmember Pieper to direct staff to work with EC
Construction to bring back an agreement and resolution for the 600 linear square feet of lining; and request
that a representative from EC Construction attend the February 27, 2023 City Council meeting. Motion
carried with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: Black
ABSENT: None
12.C. RECEIVE AND FILE A TECHNICAL MEMORANDUM FROM PACIFIC ARCHITECTURE AND
ENGINEERING INC., ON OPTIONS TO REPLACE THE EXISTING CITY HALL CAMPUS
EMERGENCY STANDBY DIESEL GENERATOR AND PROVIDE DIRECTION TO STAFF.
Presentation by City Manager Elaine Jeng
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to table this item and allow
Councilmember Pieper time to speak with the Rolling Hills Community Association president. Motion carried
unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13. NEW BUSINESS
13.B. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR DRONE SERVICES WITH SKY
LADDER DRONES
Presentation by City Manager Elaine Jeng
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to receive and file. Motion carried
unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.A. DISCUSS CALL FOR SERVICE EMAILS GENERATED BY THE LOS ANGELES COUNTY
SHERIFF'S DEPARTMENT (COUNCILMEMBER JEFF PIEPER)
25
MINUTES – CITY COUNCIL MEETING
Monday, February 13, 2023
Page 6
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to ask the Los Angeles County
Sheriff’s Department to only send notification emails when a crime is reported. Motion carried with the
following vote:
AYES: Black, Pieper, Mirsch, Mayor Wilson
NOES: Dieringer
ABSENT: None
14.B. DISCUSS AND PROVIDE DIRECTION REGARDING SOUTH BAY CITIES COUNCIL OF
GOVERNMENTS PROPOSAL TO INCREASE DUES BASED ON THREE POTENTIAL
SCENARIOS (COUNCILMEMBER DIERINGER)
No Action taken.
15. MATTERS FROM STAFF – NONE
16. RECESS TO CLOSED SESSION – 10:41 P.M.
16.A. CONFERENCE WITH LABOR NEGOTIATOR GOVERNMENT CO DE SECTION 54957.6
CITY'S DESIGNATED REPRESENTATIVE: MAYOR PATRICK WILSON UNREPRESENTED
EMPLOYEE: CITY MANAGER ELAINE JENG
17. RECONVENE TO OPEN SESSION – 11:39 P.M.
18. ADJOURNMENT : 11:39 P.M.
The meeting was adjourned at 11:39 p.m on February 13, 2023. The next regular adjourned meeting of the
City Council is scheduled to be held on Mon day, February 27, 2023 beginning at 7:00 p.m. in the City Council
Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s
website link at: https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Patrick Wilson, Mayor
26
Agenda Item No.: 8.G
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE THE ANNUAL PROGRESS REPORT FOR THE
HOUSING ELEMENT.
DATE:March 27, 2023
BACKGROUND:
The annual progress reports (APRs) for the General Plan and Housing Element are due on
April 1, 2023. Government Code Section 65400 and 65700 mandates that all cities and
counties submit an annual report on the status of the General Plan and progress in its
implementation to their legislative bodies, the Governor's Office of Planning and Research
(OPR), and the Housing and Community Development (HCD). Government Code section
65400 also requires that each city, county, or city and county, including charter cities, prepare
an APR on the status of the housing element of its general plan and progress in its
implementation, using forms and definitions adopted by the California Department of Housing
and Community Development (HCD).
The APRs provide local legislative bodies and the public with information regarding the
implementation of the General Plan for their city or county. APRs also inform the public of the
progress in meeting the community’s goals. APRs must be presented to the local legislative
body for its review and acceptance, usually as a consent or discussion item on a regular
meeting agenda.
On March 13, 2023, the City Council received and filed the APR for the General Plan. It was
sent to OPR and HCD the following day.
The Housing Element APR will be filed with OPR and HCD prior to the April 1st deadline.
DISCUSSION:
The Housing Element APR is provided on a spreadsheet prepared by HCD. Activity in the City
over the past year include the submittal of 4 housing applications, 6 proposed units in all
applications received (including 2 accessory dwelling units (ADUs)), 1 entitled single-family
dwelling, and 1 completed single-family dwelling. The entitled dwelling is at 11 Flying Mane
Road which was approved by the Planning Commission on June 21, 2022. The completed
27
unit is at 8 Crest Road East which was issued a certificate of occupancy on July 6, 2022. Both
dwellings were reported as above moderate-income units.
Program Implementation Status reported in Table D has been updated to reflect the programs
identified in the recently adopted Sixth Cycle Housing Element. As we are in the early stages
of the Sixth Cycle, which ends in 2029, most programs are still ongoing or in process.
A report on the Local Early Action Planning (LEAP) is included in the Housing Element APR
as required by HCD.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
RollingHills2022.pdf
28
Jurisdiction Rolling Hills
Reporting Year 2022 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 10/15/2021 - 10/15/2029
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0
0
Units by Structure Type Entitled Permitted Completed
SFA 0 0 0
SFD 1 0 1
2 to 4 0 0 0
5+ 0 0 0
ADU 0 0 0
MH 0 0 0
Total 1 0 1
4
6
0
0
0
0
0
0
Income Rental Ownership Total
Very Low 000
Low 000
Moderate 000
Above Moderate 000
Total 000
Cells in grey contain auto-calculation formulas
Total Units Constructed with Streamlining
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals
Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
29
JurisdictionRolling HillsANNUAL ELEMENT PROGRESS REPORTNote: "+" indicates an optional fieldReporting Year2022 (Jan. 1 - Dec. 31)Housing Element ImplementationPlanning Period6th Cycle10/15/2021 - 10/15/2029Date Application SubmittedTotal Approved Units by ProjectTotal Disapproved Units by ProjectStreamlining234678 9Prior APN+Current APN Street AddressProject Name+Local Jurisdiction Tracking ID+Unit Category(SFA,SFD,2 to 4,5+,ADU,MH)TenureR=RenterO=OwnerDate Application Submitted+(see instructions)Very Low-Income Deed RestrictedVery Low-Income Non Deed RestrictedLow-Income Deed RestrictedLow-Income Non Deed RestrictedModerate-Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeTotal PROPOSED Units by ProjectTotal APPROVED Units by projectTotal DISAPPROVED Units by ProjectWas APPLICATION SUBMITTED Pursuant to GC 65913.4(b)? (SB 35 Streamlining) Ddi the housing development application seek incentives or concessions pursuant to Government Code section 65915?Summary Row: Start Data Entry Below0000042 6 0 07569-008-00442 Portuguese Bend RoadSFDO10/19/2022112NoNo7569-014-0039 Portuguese Bend RoadADUR9/14/202211NoNo7567-014-0314 Poppy TrailSFDO5/26/2022112NoNo7569-004-0155 Hillside LaneADUR5/19/202211NoNo000000000000000000000000000000Table ACells in grey contain auto-calculation formulas51Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density BoApplica10Housing Development Applications Submitted30
Table A22356Prior APN+Current APN Street AddressProject Name+Local Jurisdiction Tracking ID+Unit Category (SFA,SFD,2 to 4,5+,ADU,MH)TenureR=RenterO=OwnerVery Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeEntitlementDate Approved# of Units issued EntitlementsSummary Row: Start Data Entry Below0000001 17567-009-02511 Flying Mane RoadSFD O1 6/21/202217567-015-034 8 Crest Road East SFD O1 11/24/2014 100000000000000000000000000000000000000000000000014Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed UnitsProject Identifier Unit Types Affordability by Household Incomes - Completed Entitlement
31
Table A2Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units89Current APN Street AddressProject Name+Very Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeBuilding Permits Date Issued# of Units Issued Building Permits 0000000 07567-009-02511 Flying Mane Road07567-015-034 8 Crest Road East1 8/2/2017 10000000000000000000000000000000000000007Project Identifier Affordability by Household Incomes - Building Permits
32
Table A2Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units11 12Current APN Street AddressProject Name+Very Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeCertificates of Occupancy or other forms of readiness (see instructions) Date Issued# of Units issued Certificates of Occupancy or other forms of readiness0 0000 0 1 17567-009-02511 Flying Mane Road07567-015-034 8 Crest Road East1 7/6/2022 1000000000000000000000000000000000000000Affordability by Household Incomes - Certificates of Occupancy10Project Identifier33
Table A2Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed UnitsStreamlining InfillHousing without Financial Assistance or Deed RestrictionsTerm of Affordability or Deed Restriction13 14 15 16 17 18 192021 22 23 24Current APN Street AddressProject Name+How many of the units were Extremely Low Income?+Was Project APPROVED using GC 65913.4(b)? (SB 35 Streamlining) Y/NInfill Units?Y/N+Assistance Programs for Each Development(may select multiple - see instructions)Deed Restriction Type(may select multiple - see instructions)For units affordable without financial assistance or deed restrictions, explain how the locality determined the units were affordable(see instructions)Term of Affordability or Deed Restriction (years) (if affordable in perpetuity enter 1000)+ Number of Demolished/Destroyed UnitsDemolished or Destroyed UnitsDemolished/Destroyed Units Owner or RenterTotal Density Bonus Applied tothe Project (Percentage Increase in Total Allowable Units or Total Maximum Allowable Residential Gross Floor Area)Number of Other Incentives, Concessions, Waivers, or Other Modifications Given to the Project (Excluding Parking Waivers or Parking Reductions)List the incentives, concessions, waivers, and modifications (Excluding Parking Waivers or Parking Modifications)Did the project receive a reduction or waiver of parking standards? (Y/N)00207567-009-02511 Flying Mane Road0N1 Demolished O7567-015-0348 Crest Road East0N1 DemolishedOHousing with Financial Assistance and/or Deed RestrictionsDemolished/Destroyed Units Density BonusProject Identifier34
JurisdictionRolling HillsANNUAL ELEMENT PROGRESS REPORTReporting Year2022 (Jan. 1 - Dec. 31)Housing Element ImplementationPlanning Period6th Cycle10/15/2021 - 10/15/20291Projection Period34RHNA Allocation by Income LevelProjection Period - 06/30/2021-10/14/20212021 2022 2023 2024 2025 2026 2027 2028 2029Total Units to Date (all years)Total Remaining RHNA by Income LevelDeed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - - - - - - - - - - Deed Restricted - - - - - - - - - - Non-Deed Restricted - 1 - - - - - - - - Above Moderate 5 - - - - - - - - - - - 5 45 - 1 - - - - - - - - 1 44 567Extremely low-Income Need2021 2022 2023 2024 2025 2026 2027 2028 2029Total Units to DateTotal Units Remaining 10 - - - - - - - - - - 10 9 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.Total RHNATotal UnitsIncome LevelVery LowLowExtremely Low-Income Units*Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1).*Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten. Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at apr@hcd.ca.gov. 10 - This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs. 1 Moderate 20 9 11 Please contact HCD if your data is different than the material supplied here - 2Table BRegional Housing Needs Allocation ProgressPermitted Units Issued by Affordability 20 35
JurisdictionRolling HillsANNUAL ELEMENT PROGRESS REPORTReporting Year2022 (Jan. 1 - Dec. 31)Housing Element ImplementationPlanning Period6th Cycle10/15/2021 - 10/15/2029Date of RezoneRezone Type24567 9 10 11APN Street AddressProject Name+Local Jurisdiction Tracking ID+Date of RezoneVery Low-IncomeLow-Income Moderate-IncomeAbove Moderate-IncomeRezone Type Parcel Size(Acres)General Plan DesignationZoningMinimum Density Allowed Maximum Density AllowedRealistic CapacityVacant/NonvacantDescription of Existing UsesNote: "+" indicates an optional fieldCells in grey contain auto-calculation formulasSummary Row: Start Data Entry Below83Project Identifier RHNA Shortfall by Household Income CategorySites Description1Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss LawTable C36
Jurisdiction Rolling Hills
Reporting Year 2022 (Jan. 1 - Dec. 31)
123 4
Name of Program Objective Timeframe in H.E Status of Program Implementation
Program 1: Annual
Progress Report
City will prepare and file an annual
report on the progress made toward
implementing its Housing Element
using forms and definitions adopted by
the California Department of Housing
and Community Development (HCD).
File by April 1 of each
year
City has filed 2021 APR and is preparing 2022 APR. City will continue to file APR
by April 1 of each year.
Program 2: Rancho Del
Mar (RDM) Opportunity
Site Monitoring
(1) 16 units of affordable housing on
the RDM site (excludes density bonus,
addressed in Program 3)
(2) Annual meeting between the City
Manager and School Superintendent
(1) Meeting with School
Superintendent by end of
2022 and once annually
thereafter
(2) Preparation of site
“fact sheet” for review by
School District and
School Board by June
2023
(3) Subdivision creating
“western” parcel by end
of 2024, subject to School
Superintendent and Board
approval
Ongoing
Program 3: No Net Loss
Monitoring and Other
Multi-Family Housing
Opportunities
(1) No net loss of housing capacity to
meet RHNA at all times
(2) Provide an 80% density bonus on
the Rancho Del Mar site, enabling 29
units of new affordable housing instead
of the 16 allowed by the base zoning.
Continuous through 2029 Continuous through 2029
Program 4: Add
Definitions of Transitional
and Supportive Housing,
Residential Care
Facilities, and Employee
Housing to Municipal
Code
Create local housing opportunities for
at least six households employed in
Rolling Hills (and currently living
outside the city) during the planning
period.
(1) Ordinance revisions
completed in August 2022
(2) Opportunities for at
least six individuals
working in Rolling Hills
and living elsewhere to
reside in the community
(in ADUs, guest houses,
affordable units on the
Rancho Del Mar site, etc.)
by 2029
Ordinance revisions completed in 2022; metric objectives contiuous through
2029
Program 5: Density Bonus
Ordinance
Application of density bonus to future
affordable rental housing on RDM site
(up to 13 additional units, assuming
100% affordable project on the site)
Ordinance adopted in
2022
Ordinance revisions completed in 2022; metric objectives contiuous through
2029
Program 6: Accessory
Dwelling Unit (ADU)
Producction, Monitoring,
and Incentives
Develop citywide ADU registry; annual
ADU survey and monitoring; develop
inventory of potential ADUs; incentives
for ADU construction; pre-approved
ADU plans; coordination with
Community Association (RHCA), septic
tank replacement grants or financial
assistance; non-profit construction of
ADUs; monitor best practices in ADUs;
update Municipal Code provisions for
ADUs; outreach to ADU permit
recipients
(1) Citywide ADU registry of 40 ADUs
by 2029, including at least 18 ADUs
rented at levels meeting affordability
criteria for lower income households
(2) ADU Survey, administered once a
year
(3) Inventory of potential ADUs
(4) ADU Incentives
(5) Two to four pre-approved ADU
architectural plans
(6) Municipal Code Revisions (see 6.10
above) -- Completed
(7) 100% completion of ADUs receiving
permits
(8) Seven ADUs/guest houses
constructed by non-profits by 2029 (see
6.8 above and Program 9 below)
(1) Rosters and Surveys
prepared by 2022 and
updated annually
(2) ADU incentives by
2023
(3) Approved architectural
plans by 2024, or as
funding allows
(4) Amend Municipal Code
Chapter 17.28 (Accessory
Dwelling Units) for
consistency with State
law by August 2022 (this
action has been
completed)
(5) Establish protocol for
6-month check-ins with
ADU permit recipients by
January 1, 2023
(6) Annual monitoring
report on ADU production
ADU Ordinance amended in 2022 to be consistent with State law including
providing incentives or removing obstacles to develop ADUs. ADU survey
prepared by South Bay Cities Council of Governments (SBCCOG) in late 2022.
Other implementation ongoing.
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing
element.
Table D
Program Implementation Status pursuant to GC Section 65583
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
37
Program 7: ADU
Outreach, Education,
Information
(1) Outreach mailer to 639 households
(at least once every 2 years)
(2) Creation of 40 new ADUs by 2029 (5
per year)
(1) First mailing by March
2023
(2) Website update by
June 2023
(3) Update of design
guidelines by 2024
All residents were notified of ADU survey in September 2022 and ADU
Ordinance Amendment in December 2022 via City newsletter. Website
continuously updated. City has no design guidelinese for ADUs; design
guidelines are handled by RHCA.
Program 8: Assist Senior
and Disabled Households
Website landing page with senior
housing resources; Facilitate age-in-
place retrofits for 10 senior
households; City Council study
session on needs of seniors and
potential actions to assist Rolling Hills
seniors
June 2023 (for website);
Council Study Session
before 12/23
June 2023 (for website); Council Study Session before 12/23
Program 9: Assist
Extremely Low-Income
Households
Provide seven housing units affordable
to Extremely Low Income
Prepare inventory of
Extremely Low Income
(ELI) units by 2024,
update annually;
Facilitate housing
assistance to at least 7
ELI homeowners by 2029
Ongoing
Program 10: Support
Regional Efforts to End
Homelessness
Participation in point in time surveys;
participation in at least one regional
meeting annually on strategies to end
homelessness
Ongoing, 2021-2029 Continuous through 2029
Program 11: Permit
Streamlining
Compliance with all provisions of the
Permit Streamlining Act Ongoing, 2021-2029 Continuous through 2029
Program 12: Facilitate
Communication with
Affordable Housing
Service Providers,
Developers, and
Advocates
Hold at least one meeting a year with
one or more non-profit housing
sponsors to discuss housing
opportunities and needs in Rolling
Hills; See also Programs 8, 13, and 15
Convene one meeting
before December 2022.
Convene additional
meetings at least once a
year from 2023 to 2029
Continuous through 2029
Program 13: Home
Sharing
Continue to provide informational
brochures advertising shared housing
programs at City Hall and on the City’s
website; at least eight non-resident
households participating in a non-profit
managed home sharing program
enabling them to reside in Rolling Hills
by 2029
Provide article and meet
with home sharing
service in 2023
Ongoing
Program 14: Sewer
Feasibility Studies and
Phase One Construction
(1) Complete 1,585-foot sanitary sewer
extension to City Hall/ Tennis Courts
(Phase I); (2) Complete feasibility / cost
study of sanitary sewer extension; (3)
Obtain grants for Phase I project
construction; (4) Updated “Will Serve”
letter from the Los Angeles County
Sanitation District, indicating ability to
accept effluent from 235 existing
homes upon completion of future
phase sewer system
Complete Phase I by
2024; determine viability
of future phases and
available grants by 2023
City Council has had numerous meetings on improvements to the City Hall
campus and sewer feasibility. In January 2023, Council directed staff to phase
the sewer main project to include a new 8" sewer line in Phase I and for staff to
seek grant funding opportunities for construction. The City has kept its
residents updated in the newsletter.
Program 15 Pursue
Grants for Minor Home
Repair Program
Minor home repair/ age-in-place/ septic
tank replacement assistance to at least
ten lower-income or senior Rolling Hills
households
By 2023, and every two
years thereafter Ongoing
Program 16: Code
Enforcement
Respond to 100 percent of resident
Code Enforcement inquiries Ongoing, 2021-2029 The City has a contract for code enforcement services and follows up on code
enforcement inquiries and reports from residents.
Program 17: Reduce
Home Energy Costs
(1) Provide links on City website related
to energy conservation, weatherization,
and financial assistance (2) Adopt
updated Building Code standards for
energy efficiency
Website Update, with
links: Complete by
January 2023
Website updates continuous; Building Code Update completed in December
2022/January 2023
Program 18: Facilitate
New Construction and
Home Improvements
5 new single family homes (above
moderate income)
Objective covers the
period from 2021 through
2029
Ongoing
Program 19: Remediate
Geologic Hazards
Geologic studies for new development
and major grading permits On-going, 2021 to 2029 Ongoing
Program 20: Fair Housing
Services Program
Administration
At least five households assisted Complete memorandum
by June 2023 Ongoing
Program 21: Fair Housing
Outreach and Affirmative
Marketing
(1) At least 50% of future occupants of
affordable housing created on the
RDMO site are from outside Rolling
Hills.
(2) At least 50% of future ADU
occupants are from outside Rolling
Hills (to be measured through the ADU
survey described in Program 6.2)
Ongoing, 2021-2029.
Website update by
December 2022
Ongoing
Program 22: Fair Housing
Training for Staff
(1) At least one Rolling Hills staff
member participates in on-line Fair
Housing training each year through
2029
(2) At least one presentation on fair
housing is delivered to the City Council
in a noticed public hearing, attended by
at least 10 residents
2023 Ongoing
Program 23: Written
Procedures for SB 35
Projects
Posted information on SB 35, including
application form
Complete by December
31, 2022 In process
38
Program 24: Updating of
Linked Files on Planning
and Community Services
Department Landing Page
Reorganized and updated Planning and
Community Services Department
website
Complete by December
31, 2023 Ongoing and in process
General Comments
39
JurisdictionRolling HillsANNUAL ELEMENT PROGRESS REPORTReporting Period2022 (Jan. 1 - Dec. 31)Housing Element ImplementationPlanning Period6th Cycle10/15/2021 - 10/15/2029Description of Commercial Development BonusCommercial Development Bonus Date Approved34APN Street AddressProject Name+Local Jurisdiction Tracking ID+Very LowIncomeLowIncomeModerateIncomeAbove ModerateIncomeDescription of Commercial Development BonusCommercial Development Bonus Date ApprovedSummary Row: Start Data Entry BelowUnits Constructed as Part of Agreement Commercial Development Bonus Approved pursuant to GC Section 65915.7Table ENote: "+" indicates an optional fieldProject Identifier12Cells in grey contain auto-calculation formulas(CCR Title 25 §6202)Annual Progress Report January 202040
JurisdictionRolling HillsANNUAL ELEMENT PROGRESS REPORTNote: "+" indicates an optional fieldReporting Period2022 (Jan. 1 - Dec. 31)Housing Element ImplementationCells in grey contain auto-calculation formulasPlanning Period6th Cycle10/15/2021 - 10/15/2029The description should adequately document how each unit complies with subsection (c) of Government Code Section 65583.1+. For detailed reporting requirements, see the chcklist here: Extremely Low-Income+Very Low-Income+Low-Income+TOTAL UNITS+Extremely Low-Income+Very Low-Income+Low-Income+TOTAL UNITS+https://www.hcd.ca.gov/community‐development/docs/adequate‐sites‐checklist.pdfRehabilitation ActivityPreservation of Units At-RiskAcquisition of UnitsMobilehome Park PreservationTotal Units by IncomeTable F Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.Activity TypeUnits that Do Not Count Towards RHNA+Listed for Informational Purposes OnlyUnits that Count Towards RHNA +Note - Because the statutory requirements severely limit what can be counted, please contact HCD to receive the password that will enable you to populate these fields.Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 202041
JurisdictionRolling HillsANNUAL ELEMENT PROGRESS REPORTNote: "+" indicates an optional fieldReporting Period2022 (Jan. 1 - Dec. 31)Housing Element ImplementationCells in grey contain auto-calculation formulasPlanning Period6th Cycle10/15/2021 - 10/15/2029Notes236Prior APN+Current APN Street AddressProject Name+Local Jurisdiction Tracking ID+Unit Category (2 to 4,5+)TenureR=RenterVery Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeTotal Moderate Income Units Converted from Above ModerateDate ConvertedNotesSummary Row: Start Data Entry BelowTable F2 Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b).5Project Identifier Unit Types14Affordability by Household Incomes After ConversionUnits credited toward Above Moderate RHNA42
JurisdictionRolling HillsReporting Period2022 (Jan. 1 - Dec. 31)Planning Period6th Cycle10/15/2021 - 10/15/2029ANNUAL ELEMENT PROGRESS REPORTHousing Element Implementation234APN Street AddressProject Name+Local Jurisdiction Tracking ID+Realistic Capacity Identified in the Housing ElementEntity to whom the site transferredIntended Use for Site1Summary Row: Start Data Entry BelowNote: "+" indicates an optional fieldCells in grey contain auto-calculation formulasTable GLocally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed ofProject IdentifierNOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting year.43
JurisdictionRolling HillsNote: "+" indicates an optional fieldReporting Period2022(Jan. 1 - Dec. 31)Cells in grey contain auto-calculation formulasDesignation Size Notes1234567APN Street Address/Intersection Existing UseNumber of UnitsSurplus DesignationParcel Size (in acres)NotesNOTE: This table is meant to contain an invenory of ALL surplus/excess lands the reporting jurisdiction ownsSummary Row: Start Data Entry BelowParcel IdentifierANNUAL ELEMENT PROGRESS REPORTHousing Element ImplementationTable HLocally Owned Surplus SitesFor Los Angeles County jurisdictions, please format the APN's as follows:9999-999-99944
JurisdictionRolling HillsANNUAL ELEMENT PROGRESS REPORTNote: + indicates an optional fieldReporting Period2022 (Jan. 1 - Dec. 31)Housing Element ImplementationCells in grey contain auto-calculation formulasPlanning Period6th Cycle10/15/2021 - 10/15/2029Project Type Date23APN Street AddressProject Name+Local Jurisdiction Tracking ID+Activity DateVery LowIncomeLowIncomeModerateIncomeAbove ModerateIncomeTable IUnits Constructed Pursuant to Government Code 65852.21 and Applications for Lot Splits Pursuant to Government Code 66411.7 (SB9)NOTE: SB 9 PROJECTS ONLY. This table only needs to be completed if there were lot splits applied for pursuant to Government Code 66411.7 OR units constructed pursuant to 65852.21. Units entitled/permitted/constructed must also be reported in Table A2. Applications for these units must be reported in Table A.Summary Row: Start Data Entry BelowProject IdentifierUnit Constructed14Annual Progress Report January 202045
JurisdictionRolling HillsANNUAL ELEMENT PROGRESS REPORTReporting Period2022 (Jan. 1 - Dec. 31)Housing Element ImplementationPlanning Period6th Cycle10/15/2021 - 10/15/2029Project Type Date23APN Street AddressProject Name+Local Jurisdiction Tracking ID+Unit Category(SH - Student Housing)DateVery Low- Income Deed RestrictedVery Low- Income Non Deed RestrictedLow- Income Deed RestrictedLow- Income Non Deed RestrictedModerate- Income Deed RestrictedModerate- Income Non Deed RestrictedAboveModerate-IncomeSummary Row: Start Data Entry BelowNoteCells in grTable JStudent housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 6591Project IdentifierUnits (Beds/Student Capacity) Approved14NOTE: STUDENT HOUSING WITH DENSITY BONUS ONLY. This table only needs to be completed if there were student housing projects WITH a density bonus approved pursuant to Government Code65915(b)(1)(F)Annual Progress Report January 202046
Jurisdiction Rolling Hills
Reporting Year 2022 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto‐populated based on amounts entered in rows 15‐26.
Task $ Amount Awarded
$ Cumulative Reimbursement
Requested
Other
Funding Notes
GIS, IS/MND, rezone, APR $17,070.00 $17,070.00 None
IS/MND, tech. reports, zoning map $9,690.00 $9,690.00 None
Revisions, coordination, meetings $990.00 $990.00 None
Council mtg., housing, plng. serv. $290.00 $290.00
Local
General Fund
Hsg. Elem. Intro, needs assess.,
prog. Report $5,400.00 $5,400.00 None
Hsg. Elem. sects., PC mtg. $4,275.00 $4,275.00 None
Constraints, goals, policies,
actions, AFFH $6,750.00 $6,750.00 None
Public review, PC mtg.,
coordination $1,575.00 $1,575.00 None
CC mtg., Submit Hsg. Elem. to
HCD $1,050.00 $1,050.00 None
Coordination; correspondences;
responses $4,350.00 $4,350.00 None
Draft Hsg. Elem.; responses;
coordinat.; mtgs $3,450.00 $3,450.00
Local
General Fund
CEQA document $10,110.00 $10,110.00
Local
General Fund
Summary of entitlements, building permits, and certificates of occupancy (auto‐populated from Table A2)
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
1
1
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0
0
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
1
1
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Completed
Completed
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in
Section 50515.02 or 50515.03, as applicable.
65,000.00$
Task Status
Completed
Completed
47
Agenda Item No.: 8.H
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
APPROVE AREA G'S EVERBRIDGE CONTRACT RENEWAL FOR USE
WITH THE ALERT SOUTH BAY NOTIFICATION SYSTEM
DATE:March 27, 2023
BACKGROUND:
Senate Bills 833 and 821 were signed into law in 2017. SB 833 required the California
Governor ’s Office of Emergency Services (Cal OES) to develop guidelines for Public Alert and
Warning effective July 1, 2019. The OES may impose conditions related to any voluntary grant
funds that have a nexus to emergency management performance grants requiring cities to
comply with certain measures. SB 821 authorized each county and city to enter into an
agreement to access the contact information of resident account holders through the records
of a public utility or other agency including an electric or gas corporation, local publicly owned
electric utility, or other agency responsible for water service, waste and recycling service for
the sole purpose of enrolling county residents in a county operated public emergency warning
system. The receiving agency is required to ensure that the confidentiality of the contact
information is protected under reasonable security procedures.
Los Angeles County Area G Disaster Management Operational Area is comprised of El
Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Manhattan
Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling
Hills Estates and Torrance. Everbridge is a software application used to send targeted
messages during an emergency via text message, cellular service, landlines, email, social
media, and it is integrated into FEMA’s Integrated Public Alert and Warning System (iPAWS).
In January of 2021, Alert South Bay, Inc was formed as a 501(c)3 nonprofit incorporation in
Los Angeles County, CA. Alert South Bay’s primary mission is to provide integrated
emergency mass notification services to Los Angeles County.
48
Alert Southbay is comprised of the cities within Area G (minus Carson and Lawndale)
deploying a notification system using Everbridge that has interoperability between all
participating cities across jurisdictional notifications. To operate, there is an on-going cost for
the City to use the platform. Alert Southbay, through Everbridge, uses white page information
for the community, per SB821, without the need for individuals to opt in and the system can
push out messages across jurisdictional boundaries.
DISCUSSION:
In recent years the City has participated in Alert South Bay and utilized the Everbridge
platform for Emergency Notifications. In 2020, the City of Rolling Hills contracted individually
with Everbridge/Alert South Bay for $5,171 in year one and $4,171 for years 2 and 3.
This past year, the Area G cities sought to re-negotiate the contractual terms and costs for
participation in the program and use of the platform. Under the new group negotiated rates for
a 3-year term, the City would pay an annual fee of $2,439.45 in Year 1 and an annual fee of
$2,556.74 for Year 2 and Year 3. This includes Program Administration Costs.
Attached is a chart showing the cost breakdowns for the Everbridge Contract portion. The total
costs for the Everbridge platform are $1,645.45 in Year 1 and $1,762.74 for Year 2 and Year
3.
Staff will return at a future meeting for approval of the Program Administration Costs which
covers a contract with Emergency Management Safety Partners, LLC. The total Program
Administration Costs are $794.00 for Years 1-3.
FISCAL IMPACT:
The cost of continued participation in Alert Southbay and Everbridge subscription is available
in the FY 22/23 adopted budget.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
PS_ARG_230322_Everbridge_3YearCosts.pdf
PS_ARG_230322_DM_JPA_Everbridge_2023_Final_E.pdf
49
Everbridge Costs - 3 years
Year 1
Account
Name MN Pro
Everbridge Professional
Services (50 hrs Technical
Support) *
Resident
Connection (RC)
RC Set Up Fee (One
time cost)
Service
Credits
Consolidated EVBG
Contract Total Year 1
Current Contract
Costs FY21/22
Rolling Hills $421.00 $1,178.57 $163.17 $13.05 $130.34 $1,645.45 $4,171.00
These hours are for the
implementation of features
currerntly not in use.
Some cities already
have resident
connection data
therefore they will not
be assesed a set up
fee.
Credit is based
on current
EVBG contract.
Year 2 & 3 will
not have a
credit.
Current contract costs
Year 2 & 3
Rolling Hills $421.00 $1,178.57 $163.17 0 0 $1,762.74 $4,171.00
Set up is a 1 time fee
which was completed
in year 1
No credits are
applied in year
2 & 3
Current contract costs
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
Agenda Item No.: 8.I
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ADOPT BY RESOLUTION NO. 1332 AUTHORIZING A BUDGET
MODIFICATION OF $3,125 FOR EC CONSTRUCTION VIDEO
INSPECTION OF THE MIDDLERIDGE LANE NORTH/SOUTH
DRAINAGE SYSTEM
DATE:March 27, 2023
BACKGROUND:
The December 2021 rainstorms caused three sinkholes on Middleridge Lane, North and
South. Working with the Los Angeles County Department of Public Works (LACDPW) to
address the sinkholes, the department found a 1972 signed agreement between the Los
Angeles County Flood Control District and Rolling Hills noting that the City is responsible for
the maintenance of a storm drain line along Middleridge Lane North and South. The sinkholes,
located adjacent to the roadway on Middleridge Lane South were caused by breaks in the
subject storm drain line as with the sinkhole on 1 Middleridge Lane North.
The City made emergency repairs on three areas of the storm drain system between February
and April 2022. In September 2022, staff was alerted to another section at 3 Middleridge Lane
North creating safety issues on private property and the City Council directed staff to address
via emergency repairs as well.
In anticipation of the rainy season and to gain a better understanding of the City's future
obligations in addressing the maintenance and functionality of the existing drainage
infrastructure, the City Council directed staff to contract LACDPW to perform a video
inspection of the entire storm drain line. The estimated cost of service was $2,532.
The video showed severe corrosion and damage in varying degrees through the majority of
the line (excluding the portions repaired via emergency orders in 2022) including segments
underneath two independent sections of roadway at Middleridge Lane North and Middleridge
Lane South.
Staff was notified over the weekend of January 14, 2023 that another sinkhole had developed
67
adjacent to 1 Middleridge Lane South just south of the repaired segments from January 2022.
On Wednesday, January 18, 2023, staff met on site with the City contracted inspector from
Onward Engineering to evaluate the situation. Staff also provided the inspector with
documentation and pipeline video from LA County Department of Public Works (LACDPW.)
On January 23, 2023, the City Council directed staff to have EC Construction (ECC) provide
repair proposal to address the sinkholes that developed over the weekend of January 14,
2023. The City Council also directed staff to engage Onward Engineering to provide
recommendations using the CCTV data to properly maintain the entire drainage system and to
request the Rolling Hills Community Association to cover the sinkholes.
On February 13, 2023, the City Council directed staff to work with ECC to bring back an
agreement and resolution for the 600 linear square feet of lining; and request that a
representative from ECC attend the February 27, 2023 meeting.
On February 27, 2023, the City Council directed staff to authorize the video of the drainage
system and the City Manager to execute a professional services agreement with a not-to-
exceed amount of $3,300; and bring back a report and revised estimates for repairs.
In order to assess any potential further damage since the last video inspection by LACDPW in
the fall, ECC performed a video inspection of the drainage system from the start point on
Middleridge Lane South to the intersection of Middleridge North and South on Monday, March
6, 2023.
The following were some observations/conclusions from the video:
1. The storm drain line has extensive damage to the bottom of the pipe. More than 90% of
the current system is missing at least 1’ in width of the bottom of the pipe.
2. The majority of the system contains a lot of debris and trash that has accumulated from
the rains so far this year. All of the debris needs to be cleaned out prior to any repairs or
lining. If the debris is left inside, it will rip the lining and essentially make it useless.
3. The video crawler detected three (3) areas where the existing 24” CMP has collapsed.
Prior to lining, ECC will need to excavate, remove the collapsed CMP, and install a new
stick (20 Linear Feet) of Corrugated Metal Pipe (CMP.) This is known as a point repair.
Therefore, three (3) point repairs totaling 60 LF.
4. Once the trash and debris are cleaned from the line, the three (3) point repairs are
completed, and the void at the bottom of the pipe is filled with slurry/sandbags, the entire
system will be ready to be lined.
On March 13, 2023, the City Council voted to approve recommendations for repairs as
outlined above. The budget amendment for those items did not include the video work from
March 6th.
DISCUSSION:
None.
FISCAL IMPACT:
The video evaluation specific to the storm drain line is an unexpected expense and not
budgeted in the FY 2022-2023 adopted budget. As such, Council action is needed to amend
the budget to increase budgeted appropriations by $3,125 which will be funded from available
68
General Fund reserves. The use of General Fund reserves for these purposes is consistent
with City policy.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
ResolutionNo1332_ECC_MiddleridgeVideoServices_BudgetAmendment.pdf
69
RESOLUTION NO. 1332
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2022-2023
BUDGET MODIFICATION TO INCREASE
APPROPRIATIONS IN THE CAPITAL PROJECTS
FUND BY $3,125 FUNDED FROM A TRANSFER OF
GENERAL FUND RESERVES FOR THE VIDEO
INSPECTION OF THE MIDDLERIDGE LANE
NORTH/SOUTH DRAINAGE SYSTEM DONE BY EC
CONSTRUCTION
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. It is the intention of the City Council of the City of Rolling Hills to
review the adopted budget from time to time.
B. The December 2021 rainstorms caused three sinkholes on
Middleridge Lane, North and South.
C. The City made emergency repairs on three areas of the storm drain
system between February and April 2022. In September 2022, staff was alerted
to another section at 3 Middleridge Lane North that also needed emergency
repairs.
D. Over the weekend of January 14, 2023 another sinkhole developed
adjacent to 1 Middleridge Lane South just south of the repaired segments from
January 2022.
E. On January 23, 2023, the City Council directed staff to have EC
Construction (“ECC”) provide a repair proposal to address the sinkholes that
developed over the weekend of January 14, 2023.
F. On February 13, 2023, the City Council directed staff to work with
ECC to bring back an agreement and resolution to repair not only the most
recent sinkhole but to also provide repair work for approximately 600 linear
square feet of the storm drain.
G. On February 27, 2023, the City Council directed staff to authorize
the video of the drainage system and the City Manager to execute a professional
70
services agreement with a not-to-exceed amount of $3,300; and bring back a
report and revised estimates for repairs.
H. On March 6, 2023, ECC performed a video inspection of the
drainage system from the start point on Middleridge Lane South to the
intersection of Middleridge North and South and provided observations and
recommendations for repairs.
I. On March 13, 2023, the City Council voted to approve the repair
work recommend by ECC and adopted a budget amendment reflecting the cost
of said work. However, the budget amendment for those did not include the video
work from March 6th.
Section 2. The sum of three thousand, one hundred and twenty-five
dollars ($3,125) is hereby appropriated to the Capital Projects Fund funded by a
transfer of available General Fund reserves to fund the video and video
evaluation and repair recommendations from ECC.
Section 3. This Resolution shall take effect immediately upon its
adoption by the City Council, and the City Clerk shall certify to the passage and
adoption of this Resolution and enter it into the book or original resolutions.
PASSED, APPROVED, AND ADOPTED this 27th day of March, 2023
______________________________
PAT WILSON
MAYOR
ATTEST:
______________________________
CHRISTIAN HORVATH
CITY CLERK
71
Agenda Item No.: 10.A
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
ZONING CASE NO. 23-003: REQUEST FOR APPROVAL OF A SITE
PLAN REVIEW FOR NON-EXEMPT GRADING AND CONDITIONAL USE
PERMIT FOR A PROPOSED 960-SQUARE-FOOT STABLE WITH 480-
SQUARE-FOOT COVERED PORCH TO EXCEED THE ALLOWABLE
200-SQUARE-FOOT MAXIMUM LOCATED AT 74 PORTUGUESE BEND
ROAD, (LOT 37-FT) (WILSON), AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
DATE:March 27, 2023
BACKGROUND:
On February 21, 2023, the Planning Commission voted unanimously, 5-0, to adopt Resolution
No. 2023-01 approving Zoning Case No. 23-003 for a Site Plan Review for non-exempt
grading and a Conditional Use Permit for a proposed new 960-square-foot prefabricated
stable with a 480-square-foot covered porch to exceed the allowable 200-square-foot
maximum.
Zoning, Location, and Lot Description
The lot is an irregularly shaped parcel zoned RAS-2 and the net lot area is 156,122 square
feet (3.58 acres). The lot is currently developed with a 2,531-square-foot single-family
residence, 510-square-foot attached garage, 469-square-foot above ground pool, 321-square-
foot chicken coop, 194 -square- foot shed, and 7,518-square-foot corral. There is one main
building pad, and the subject property is developed for equestrian uses with existing
temporary structures and a fenced pipe corral area that will be demolished and replaced with
the proposed new stable.
The subject property is located at the end of Portuguese Bend Road within the Flying Triangle.
The property is accessible from Portuguese Bend Road by a long extended private driveway
that slopes down to the proposed stable and residence. The existing corral is located in the
northern portion of the property.
72
DISCUSSION:
Applicant Request
On January 5, 2023, the Applicant and Property Owner, Patrick Wilson, submitted an
application for a Site Plan Review and Conditional Use Permit. The applicant is proposing to
construct a new prefabricated 960-square-foot stable with 480 square feet of covered porches.
The applicant is also proposing to remove temporary structures, demolish the existing pipe
corral, and grade a portion of the pad for the new stable.
Site Plan Review
The Rolling Hills Municipal Code requires a Site Plan Review for non -exempt grading and a
grading permit is required for grading of more than 50 cubic yards. The Applicant is requesting
a Site Plan Review for a total of 56 cubic yards of grading. The proposed project includes
balanced grading of 28 cubic yards of cut and 28 cubic yards of fill.
Conditional Use Permit
The Rolling Hills Municipal Code (RHMC) requires a Conditional Use Permit for a stable that
exceeds the maximum allowable 200 square feet. The applicant is proposing to construct a
new prefabricated 960-square- foot stable with a total of 5 stalls, each 16-feet long by 12-feet
wide. The stable also includes 480-square-feet of covered porches.
MUNICIPAL CODE COMPLIANCE
Setbacks
The project complies with all of the required setbacks in the RAS-2 Zone.
Lot Coverage and Building Pad Coverage
The existing structural and flatwork coverage is 11,443 square feet or 7.33%, and the project
increases that by 1,440 square feet or 0.92%. The total overall structural and flatwork
coverage will result in 12,883 square feet or 8.25%, which is still well under the maximum
allowed 35% structural and flatwork coverage. The existing building pad coverage is 19,388
square feet or 28.8%, and there is no increase, this is well below the maximum 30% guideline.
Disturbance
The existing disturbed area is 21,700 square feet or 13.9%. There will be an increase of 810
square feet or 0.5% of disturbance. The total overall disturbed area will result in 22,510 square
feet or 14.4%, which is well under the 40% maximum allowed disturbed area. The proposed
project requires minimal grading and all dirt will be balanced onsite.
Stable Access
The proposed stable is accessible from an existing sloped driveway located at the end of
Portuguese Bend Road.
Rolling Hills Community Association (RHCA)
The Applicant submitted the plans to the Rolling Hills Community Association Architectural
Review Board on February 15, 2023. The plans are pending approval.
Neighbor Concerns
No public comments have been received on the date of publication of this Agenda item.
Environmental Review
73
The project has been determined to be categorically exempt pursuant to the California
Environmental Quality Act (CEQA) pursuant to Section 15303(e) (New Construction or
Conversion of Small Structures) of the CEQA Guidelines, which exempts accessory
structures. The property is in the Flying Triangle but the area has been used for equestrian
purposes and the new stable is not for human habitation and will replace temporary structures
meant to support equestrian use.
CRITERIA FOR SITE PLAN REVIEW
17.46.050 - Required Site Plan Review findings
A. The Commission shall be required to make findings in acting to approve, conditionally
approve, or deny a Site Plan Review application.
B. No project which requires Site Plan Review approval shall be approved by the
Commission, or by the City Council on appeal, unless the following findings can be made:
1. The project complies with and is consistent with the goals and policies of the general
plan and all requirements of the zoning ordinance;
2. The project substantially preserves the natural and undeveloped state of the lot by
minimizing building coverage. Lot coverage requirements are regarded as maximums,
and the actual amount of lot coverage permitted depends upon the existing buildable
area of the lot;
3. The project is harmonious in scale and mass with the site, the natural terrain and
surrounding residences;
4. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature
trees, drainage courses and land forms (such as hillsides and knolls);
5. Grading has been designed to follow natural contours of the site and to minimize the
amount of grading required to create the building area;
6. Grading will not modify existing drainage channels nor redirect drainage flow, unless
such flow is redirected into an existing drainage course;
7. The project preserves surrounding native vegetation and mature trees and supplements
these elements with drought-tolerant landscaping which is compatible with and
enhances the rural character of the community, and landscaping provides a buffer or
transition area between private and public areas;
8. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles; and
9. The project conforms to the requirements of the California Environmental Quality Act.
If all of the above findings cannot be made with regard to the proposed project, or cannot be
made even with changes to the project through project conditions imposed by City staff and/or
the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR CONDITIONAL USE PERMIT
17.42.050 Basis for approval or denial of Conditional Use Permit
The Commission (and Council on appeal), in acting to approve a conditional use permit
application, may impose conditions as are reasonably necessary to ensure the project is
consistent with the General Plan, compatible with surrounding land use, and meets the
provisions and intent of this title. In making such a determination, the hearing body shall find
that the proposed use is in general accord with the following principles and standards:
A. That the proposed conditional use is consistent with the General Plan;
B. That the nature, condition and development of adjacent uses, buildings and structures
74
have been considered, and that the use will not adversely affect or be materially
detrimental to these adjacent uses, building or structures;
C. That the site for the proposed conditional use is of adequate size and shape to
accommodate the use and buildings proposed;
D. That the proposed conditional use complies with all applicable development standards of
the zone district;
E. That the proposed use is consistent with the portions of the Los Angeles County
Hazardous Waste Management Plan relating to siting and siting criteria for hazardous
waste facilities; and
F. That the proposed conditional use observes the spirit and intent of this title.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Attachment 2. Radius Map_74 Portuguese Bend Road_ZC23-003
Attachment 3. Resolution No. 2023-01_74 Portuguese Bend Road_ZC23-003
74_Portuguese_Bend_Site_Plan_2-15-23_a.pdf
230208_74PortugueseBend_RoadSPR_CUP_Development_Table_Wilson.pdf
75
City of Rolling Hills 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274
TITLE
VICINITY MAP
CASE NO.
Zoning Case No. 23-003
Site Plan Review & Conditional Use Permit
OWNER Patrick L. Wilson and Nancy A. Bell
ADDRESS 74 Portuguese Bend Road, Rolling Hills, CA 90274
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77
78
79
80
81
82
83
84
85
86
87
88
89
Development Table
Zoning Case No. 23-003
74 Portuguese Bend Road
Site Plan Review (SPR) and Conditional Use Permit (CUP)
EXISTING PROPOSED TOTAL
RA-S- 2 Zone
SINGLE FAMILY
RESIDENCE , ATTACHED
GARAGE, SWIMMING
POOL, SHED, & CHICKEN
COOP
SPR FOR GRADING AND
NEW 960 SF STABLE WITH
480 SF COVERED PORCH
Net Lot Area 156,122 SF (3.58 acres) 0 SF 156,122 SF (3.58 acres)
Residence 2,531 SF 0 SF 2,531 SF
Garage 510 SF 0 SF 510 SF
Swimming Pools/Spa 469 SF 0 SF 469 SF
Pool Equipment 24 SF 0 SF 24 SF
Pool House 0 SF 0 SF 0 SF
Stable minimum: 450 SF Corral minimum: 550 SF 0 SF
8,445 SF
960 SF 0 SF
960 SF 8,445 SF
Recreation Court 0 SF 0 SF 0 SF
Stairs 0 SF 0 SF 00 SF
Attached Covered Porches, Entryway,
Porte Cochere, Breezeways
0 SF 480 SF 480 SF
Detached Structures: Sheds, Trellises,
Gazebos 194 SF 0 SF 194 SF
Chicken Coop 321 SF 0 SF 321 SF
Service Yard 95 SF 0 SF 95 SF
Basement Area 0 SF 0 SF 0 SF
Primary Driveway 2,582 SF 0 SF 2,582 SF
Paved walks, patio areas, courtyards 2,648 SF 0 SF 2,648SF
Other paved areas 1,891 SF 0 SF 1,891 SF
Grading 0 CY 56 CY total 28 CY cut
28 CY fill
56 CY
Structural Lot Coverage (20% max) 4,049 (2.6%) 1,440 SF (0.9%) 5,489 SF (3.5%)
Flatwork Lot Coverage 7,395 SF (4.74 %) 0 SF (0.0 %) 7,395 SF (4.74%)
Total Lot Coverage (Structures and Flatwork) (35% max & with deductions 11,443 SF (7.33%) 1,440 SF (0.92%) 12,883 SF (8.25%)
Total Disturbed Area (40% maximum) 21,700 SF (13.9%) 810 SF (0.5%) 22,510 SF (14.4%)
Building Pad #1 total 7,492 SF Main Residence and Garage 19,388 SF (21.4%) 0 SF 19,388 SF (28.8%)
90
Agenda Item No.: 12.A
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:
DISCUSSION AND CONSIDERATION OF THE TECHNICAL
MEMORANDUM FROM PACIFIC ARCHITECTURE AND ENGINEERING
INC., ON OPTIONS TO REPLACE THE EXISTING CITY HALL CAMPUS
EMERGENCY STANDBY DIESEL GENERATOR AND PROVIDE
DIRECTION TO STAFF
DATE:March 27, 2023
BACKGROUND:
To replace the non-functioning standby generator that provides emergency power to City Hall
and the Rolling Hills Community Association building, the City Council authorized an
assessment report and considered three options for replacement at the May 10, 2021 City
Council meeting. On May 24, 2021, after City Council discussed the three options, staff was
directed to: 1) design the solar option; 2) consider leasing portable generator to provide
emergency if necessary; and 3) remove the existing non-functioning emergency standby
generator, and repair the water intrusion problem at the existing generator structure.
At the June 14, 2021 City Council meeting, City Council approved a second amendment with
Pacific Architecture and Engineering, Inc. for preparing plans to remove the existing standby
generator including repairing of the water intrusion at the generator housing as well as prepare
design plans to implement the solar option. The second amendment with Pacific Architecture
and Engineering, Inc. (PAE) was executed in July 2021 and PAE proceeded with preliminary
design. City Staff and PAE held several meetings to discuss the proposed solar option and
layout. After a period of research and information gathering, PAE provided preliminary design
plans for layout of the solar panels in November 2021. The preliminary design plan was
reviewed by staff. The available roof surface area, the orientation of the surface area to the
sun, and other design/cost factors were considered. The most efficient and cost-effective
design was to position all the solar panels on the Rolling Hills Community Association (RHCA)
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building.
The preliminary design was provided to RHCA and the plans were reviewed by the
Architectural Review Committee on December 7, 2021. The Architectural Committee
requested to have solar panels over the entry of the RHCA building be removed and placed on
the City Hall Building.
Removing solar panels from the RHCA Building and placing them on the City Hall building will
have several impacts/issues to consider: There is a tree at City Hall making the panels less
efficient. The city could consider cutting this tree down so that the panels would have more
exposure to the sun. There is only space for 29 panels on the City Hall roof versus 66 panels
on the RHCA building. Panels on both buildings will drive up the costs of the project. Cost of
re-roofing one roof vs two roofs (roughly savings of $20,000 just for roof and waterproofing,
and additional $30,000-$50,000 if structural reinforcement is needed).
Through the City Council liaison to the RHCA, the City Council agreed to have the RHCA lead
the project. In July 2022, the RHCA presented the option of using a natural gas unit to provide
standby power to the City Hall campus. In November 2022, the City Council directed staff to
take back the project and provide a comparison analysis between the solar and the natural
gas options.
DISCUSSION:
Pacific Architecture and Engineering, Inc. (PAE) was engaged under their existing contract to
prepare a technical memorandum comparing the natural gas emergency generator with the
solar option. That memorandum with additional information researched by staff is attached for
further discussion.
Based on the comparison data provided by PAE, staff recommends that the City Council
continue to pursue the solar option. PAE noted that the solar option would provide a much
higher cost savings as the solar system would be utilized all the time offsetting the cost of
using energy from the grid. Additionally, the unknowns relating to the natural gas option could
potentially increase the project cost by 50% having to retrofit the existing shed that houses the
diesel generator. The solar option offers more flexibility for expansion as the space needed
for a larger battery is easier to accommodate than to accommodate a larger natural gas unit.
Natural gas is considered non-renewal energy. This could be a limiting factor in identify viable
grants to pay for the construction of the project.
The City Council reviewed PAE's technical memorandum on January 23, 2023 and directed
staff to bring this item back for discussion and direction on February 13, 2023.
At the February 13 meeting, the City Council voted to table the item and allow Councilmember
Pieper time to speak with the Rolling Hills Community Association president.
At the February 27, 2023 meeting, Mayor Pro Tem Mirsch requested to bring back the item for
discussion at the second City Council meeting in March.
FISCAL IMPACT:
The FY 22/23 Adopted Budget does not include funding for this capital project.
RECOMMENDATION:
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Staff recommends that the City Council choose one option and provide direction to staff.
ATTACHMENTS:
20221215_Gen Vs Solar memo_V1.pdf
93
COMPARISON OF NATURAL GAS GENERATOR AND SOLAR PANELS
for the City of Rolling Hills
Below is a summary comparing using a fossil fuel generator or solar panels with battery storage as
backup energy:
FOSSIL FUEL NATURAL GAS
GENERATOR
SOLAR ENERGY
CLIMATE
IMPACT
HIGH -The usage of fossil fuels is
discouraged in the industry.
LOW - Solar panels will not burn any
fossil fuel to operate.
INITITAL COST
SIMILAR TO SOLAR - Infrastructure
already exists if a new building is not
required and existing gas supply may
be used.
SIMILAR TO GAS - A battery storage
system is required to always have energy
available.
SOUND
MEDIUM – Minimize sound by
maintaining a proper distance from
the occupied area. Creates sound.
LOW - There is almost no noise to the
community and surrounding areas. This is
of consideration with the site being in
close proximity to residences and a
school.
SPACE
MEDIUM - Installation takes place in
a relatively small space, however a
new building may be required.
LOW – Install on existing roof. The
battery storage system will require a
dedicated space.
RELIABILITY
HIGH - Will operate at any time of
the day.
HIGH - Will detect automatic power
outages and engage at any time; if a
battery storage system is installed.
MAINTENANCE
LOW TO MEDIUM - Fuel needs to be
maintained. Scheduled testing should
be performed, mechanical
components may fail.
LOW - No mechanical parts to fail or fuel
to refill. Solar panels may fail after a
certain number of years.
ENERGY / Cost
SAVINGS
LOW - It will only be used during an
outage.
HIGH - The system can provide power
anytime it is producing energy yielding
savings throughout its life cycle.
Unknowns
It is not confirmed that the generator
would fit in the existing shed with
the electrical switchgear in the shed.
There may be additional batteries that
would need to be purchased at additional
cost if it is determined that more battery
storage is required.
Flexibility
In order to add more power a larger
generator would need to be
purchased.
More battery may be added at any time
and more solar panels may also be
added.
Prepared by Pacific Architecture and Engineering 12/15/2022
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Additional information/investigation by staff on Natural Gas Generators:
Advantages:
• The three most obvious pros of using natural gas as a fuel to power your generators is that it is
cleaner, less expensive than other non-renewable fuels, and is considerably efficient.
• In comparison to oil and coal, the emissions of sulfur, nitrogen, and carbon dioxide (a greenhouse
gas) are considerably lower. Hence, natural gas is one of the cleanest fossil fuels when it burns.
• Another advantage of natural gas generators is that natural gas does not produce a pungent odor,
which is fairly common in generators powered by oil or diesel.
• Natural gas generators are also effective in reducing costs when used to power homes. This is
because electricity from the main utility source is a far more expensive alternative.
• Apart from being cleaner and cheaper, natural gas is also readily available in large cities since it is
delivered directly through pipelines. Hence, when using natural gas powered generators, storage
of fuel becomes redundant.
Disadvantages
• When it comes to the cons of natural gas generators, one of its advantages can also be regarded
as a disadvantage. Since natural gas need not be stored as it is supplied through gas pipelines, at
times of natural calamities the supply of natural gas is disrupted. You may find yourself facing a
lack of fuel when you need to operate your generator the most.
• Apart from this, natural gas is extremely explosive and can be a serious fire hazard should the
pipeline burst.
• In comparison to diesel generators, natural gas generators are:
o More expensive to run
• Emit more carbon dioxide, which is a greenhouse gas.
• Moreover, natural gas is a limited or non-renewable energy resource.
Additional information/investigation by staff on system life span:
Replacement
Frequency /
Costs
Natural Gas Generator well
maintained could have 25-30 year
life
Solar Energy System with Batteries,
Solar Panels well maintained could
have 25-30 year life. Batteries may only
have 5-15 life
• To get the most benefit out of a Solar Energy System, a battery storage system would be
required for the power to be available on days when the solar panels alone would not produce the
power required and in emergencies.
95
Agenda Item No.: 12.B
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDERATION OF THREE SELECTED LOCATIONS FOR THE
OUTDOOR SIREN PROJECT TO PERFORM SOUND PROPAGATION
ANALYSIS AND APPROVE AMENDED AGREEMENT WITH HQE IN
THE AMOUNT OF $4,195
DATE:March 27, 2023
BACKGROUND:
In Fiscal Years 19/20 and 20/21, the City Council provided funding for the Block Captain
Program to investigate communication platforms in the event of complete power failure in the
community. The Block Captains and City staff used funds to purchase two-way radios and
when the handheld radio option proved to be ineffective, a Request for Proposal (RFP) was
issued in February 2021 to solicit proposals on other communication systems. The City
received one proposal from HQE Systems, Inc. (HQE).
On April 26, 2021, Staff recommended that the City Council engage the services of HQE. The
City Council directed Councilmember Pieper to work with Staff to better understand the
evolution of the communication project and the scope of the feasibility study. As directed, Staff
met with Councilmember Pieper on four occasions: May 20, 2021, July 15, 2021, July 23,
2021 and August 12, 2021. Some of the meetings with Councilmember Pieper included the
Lead Block Captains Arlene and Gene Honbo. Staff also worked with Project Manager Alan
Palermo and HQE to provide technical information requested by Councilmember Pieper. The
Lead Block Captains, along with members of the Block Captains were in support of a feasibility
study. The City Council approved a Professional Services Agreement (PSA) with HQE to
prepare a feasibility study that would identify the hardware, location of the hardware, software,
system integration, and a detailed cost estimate to install a siren system for the community.
At the January 10, 2022, City Council meeting Staff presented the final Feasibility Study and
recommended that the City Council conduct a community survey to gauge interest for an
outdoor siren system. In review of the Feasibility Study, the City Council requested information
relating to the annual maintenance cost of the proposed outdoor siren system. The City
Council also requested a street level map of Solution A and Solution B presented in the
Feasibility Study.
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On March 14, 2022, the City Council unanimously voted to amend the PSA with HQE
allocating an additional not-to-exceed $3,500 to investigate potential co-location sites of the
poles.
On June 16, 2022, HQE Staff and Block Captain Leads Arlene and Gene Honbo conducted a
site visit at the Main Gate, Crest Gate, Eastfield Gate and the Radar Station.
In early July, HQE submitted the revised Feasibility Study that included two additional options:
Solution C included the three gates and FAA Radar Station and Solution D included only the
three gates.
At the August 8, 2022, City Council meeting, Staff presented potential site locations and to
consider Solution D. HQE representatives were present to answer questions from Council and
members of the public. HQE informed City Council that they had completed the remaining
tasks of the Feasibility Study at no cost to the City, a savings of $22,814 and invited the
Council to observe a demonstration of the proposed system, if desired. City Council directed
Staff to seek approval from the Rolling Hills Community Association to place the siren poles at
the three gate locations.
On September 1, 2022, staff and Councilmember Mirsch attended a demonstration of the
proposed outdoor siren system equipment at HQE headquarters. The demonstration included
a tour of their facility where manufacturing of the equipment was conducted in-house and a
demonstration simulated a test warning that would be sent out in case of an emergency. The
equipment used consisted of a single 4' speaker mounted on a pole 25 feet above ground (for
Rolling Hills, there would be 4-4' speakers mounted 50 feet above ground at each gate). The
quality of the intelligible voice was clear and could be easily heard. The speakers could be
adjusted to rotate a few degrees at a time through the use of a software application to ensure
the best sound coverage. In staff discussion with HQE, it was conveyed that they were
recently awarded a contract with the City of Paradise to install 21 poles and were currently in
the process of installing them.
On September 1, 2022, staff also attended the Rolling Hills Community Association (RHCA)
Board meeting. Per Council direction, the City Manager asked that the RHCA Manager
present to the Board of Directors the City's request to place the siren poles at the three
gatehouse locations. During that meeting, the City's question was not presented as requested.
As a result, the Board of Directors began asking questions with respect to public safety, an
area outside the purview of the RHCA. The Board of Directors ultimately did not discuss the
City's request to place siren poles at the three gates. Instead, the Board of Directors requested
that the RHCA Manager meet with City Staff and that the RHCA Liaisons meet with the City
Council Subcommittee to discuss why the Board of Directors were not informed of the project,
if the project was warranted, and concerns relating to only having one proposer submit a
proposal for the project.
In addition, per Council direction, Staff reached out to the five homes adjacent to the three
gates to inform them of the project. Two residences were in support, one was opposed, and
the other two did not respond.
At the September 12, 2022 City Council meeting, the City Council directed the Subcommittee
members to follow up with their counterparts at RHCA. On September 15, 2022, Staff made a
97
presentation at the Rolling Hills Community Association Board meeting requesting an approval
to place the siren system at the three gates. The RHCA Board expressed concerns about the
health of the guard attendants who would be exposed to high levels of sound emitting from the
sirens, interference with the operations of the guardhouses, and aesthetics and noise impacts
on residents. The RHCA Board ultimately voted to not support the City's request of placing the
siren system at the gates.
Following the RHCA Board meeting, Staff contacted HQE to seek additional information on
noise levels that could be heard at the base of the poles. Based on HQE’s response, the
speakers will emit up to 124 decibels 50’ above ground; however, at the base of the pole, the
decibel is 90 or equivalent to a hairdryer. Included in the packet is additional information on
sound prepared by HQE.
At the September 26, 2022 City Council meeting, the City Council directed Staff to do the
following:
seek input from the First Responders on usage scenarios when the siren system is
deployed for evacuation and non-evacuation purposes and system with voice capability
vs siren only
obtain information on easement requirements from the Rolling Hills Community
Association
Staff contacted Los Angeles County Fire Department Chief Bennett and Los Angeles County
Sheriff's Department Captain Powers to seek their input on the proposed usage scenarios and
whether siren only system or a system with siren tone and intelligible voice would be the
preferred option. Based on feedback received from the First Responders, their preferred
option was the combined siren tone and intelligible voice because it could provide information
to residents that are comprehensible regardless of the scenario (e.g., shelter in Place or
mandatory evacuation). Staff had also created a flow chart to activate the siren.
In addition, on September 28, 2022, staff submitted a letter to the RHCA requesting easement
requirements for siting of poles at locations identified in Solution A and Solution B in
easements held by RHCA with a response date of October 6, 2022. It is important to note that
RHCA staff was present when pole locations were identified in Solution A and Solution B.
At the October 6, 2022 RHCA Board meeting, the Board discussed the item and requested
that the City follow these procedures:
1. Obtain permission from the owner of the property where the siren will be placed,
2. Submit a written request to the Board for a license(s) to use the Association easement
for Board review and approval. The request should include:
Site plan with the location of the pole and any ground mounted equipment
indicated,
Specifications of the height and size of the pole and any pole mounted equipment
Site plans should include property and easement lines, edge of pavement and property
address. If the license was approved by the Board, the City would be responsible for legal and
recording fees incurred for the license agreement(s). RHCA would waive fees for excavation
permits.
Per Council direction, the pole locations wereidentified based on the "Outdoor Siren Location-
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Street Level" prepared by HQE:
Solution A - Proposed Pole Locations
Siren A-1: On Blackwater Canyon Trail (behind 13 Portuguese Bend Rd) between Lower
Blackwater Canyon Rd and Portuguese Bend Road
Siren A-2: In front of 9 Upper Black Canyon Rd
Siren A-3: In front of 57 Saddleback Rd
Siren A-4: On Storm’s Ridge Trail/Buggy Whip Trail (near 4 Storm Hill Ln)
Siren A-5: In the canyon behind 4 Possum Ridge Road
Siren A-6: Near 4 Poppy Trail
Siren A-7: In the canyon behind 1 Hackamore Rd
Siren A-8: Near 74 Portuguese Bend Rd
Siren A-9: On Crest Rd East (near 63 Crest Road East)
Solution B- Proposed Pole Locations
Siren B-1: On Pine Tree Lane (adjacent to 10 Pine Tree Ln)
Siren B-2: Corner of Portuguese Bend Road and Fuld’s Furlong Trail
Siren B-3: In the canyon on Crest Road East (east of 38 Crest Road East)
Based on the discussion from the October 10, 2022 City Council meeting, staff was directed to
the do following:
seek permission from CalWater to place 50' poles at their water facilities
identify City properties where the poles could be placed
On October 19, 2022, Staff held a virtual meeting with CalWater representatives to discuss
whether there was a possibility of installing poles at their three water facilities. CalWater
representatives were open to the discussion and asked that the City provide additional
information such as the specification of poles to be installed, length of access needed at their
facilities, and any electronic equipment placed on poles. The requested information would
assist CalWater in determining if the proposed poles would interfere with their current
operations and/or any future planned activities at their sites. It may take up to the end of this
year or early next year for CalWater to decide if their sites are viable options to install the
poles.
HQE has been a generous partner with the City in providing additional information requested
by staff without receiving additional compensation. Given the new locations to investigate, it
was necessary to obtain another proposal from HQE in order to conduct a site survey, perform
a sound propagation analysis, provide systems option and cost to provide technical support to
third-party entities. HQE submitted a proposal in the amount of $6,095 to evaluate up to four
sites and correspond directly with CalWater on behalf of the City on technical matters.
At the October 24, 2022 City Council meeting, the City Council directed staff to engage the
services of HQE to provide technical support in conversations with CalWater for $1,900.
To keep the community informed of the outdoor siren project, the City published a Special
Blue Newsletter on October 27, 2022 identifying the proposed ten sites with the disclaimer that
the final locations were not confirmed.
On October 28, 2022, staff, HQE, and CalWater representatives held a follow-up meeting to
discuss the proposed locations, specification of poles to be installed, length of access needed
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at their facilities, and any electronic equipment placed on poles. During the meeting, CalWater
eliminated the following facilities for consideration due to space constraints: CalWater
Reservoir #12, 23 Portuguese Bend (Water Tank Trail/Black Water Cayon/Tallyhand Rd),
CalWater on Sunnyridge Rd in unincorporated LA County and tentatively allowed the
possibility of installations of poles at the CalWater Reservoir #22 on Spur Lane and at 3960
Crest Road upon further review by various CalWater departments. On November 1, 2022, with
assistance from HQE, staff submitted the requested document to CalWater for their review.
Subsequent to that meeting, the City published another Special Blue Newsletter on November
3, 2022, updating the residents of promising news in which CalWater had tentatively allowed
two facilities as possible sites for the installation of siren poles. Following that publication, Mr.
Frederick Lorig submitted an email on November 7, 2022 to staff and the City Council to
express his concerns.
At the November 14, 2022 City Council meeting, the City Council directed Staff to eliminate
the CalWater facility on Spur Lane and look into two other locations: Fire Station 56 and
Rancho del Mar High School, located at 12 and 38 Crest Road West.
On December 5, 2022, staff, HQE and representatives from CalWater, Los Angeles County
Fire Department, and Palos Verdes Peninsula Unified School District conducted separate
consultation visits at the three proposed sites to assess the properties and answer questions
from the respective agencies. All three agencies were in support of having the poles placed at
their properties and were open to assisting the City with its outdoor siren project.
At the December 13, 2022 City Council meeting, the City Council directed Staff to send out a
Blue Newsletter with one side using a simplified map with the eight proposed locations and the
other side with photos depicting the siren system. In addition, the Blue Newsletter should also
indicate that the City Council is soliciting feedback and that this item will continue in January.
On December 22, 2022, staff mailed the Special edition of the Blue Newsletter based on the
City Council's direction. At the time of writing, the City received seven comments. Due to the
holiday season and to provide ample opportunity for comments on the outdoor siren project,
an identical Special Blue Newsletter was mailed on January 9, 2023 to solicit additional
community feedback.
At the January 23, 2023 City Council meeting, Staff provided an update that the City received
a total of 21 written comments from 49 residents (i.e., one letter had 32 signatures). The
majority of the written comments received (or 76% of the residents) were in support of the
siren system, while five residents expressed the need for better cell phone reception. The City
Council directed Staff to narrow the potential siren pole locations from eight to up to four
locations. HQE identified three recommended locations:
City Hall;
Fire Station 106 (12 Crest Road West) and;
CalWater Facility (3960 Crest Road)
In addition, two Council members provided a summary of their conversations with the Town of
Paradise and the Cities of Mill Valley and Laguna Beach on each of the Cities' experience on
their existing siren system.
At the February 13, 2023 City Council meeting this presentation was tabled and the Council
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directed the City Manager to give a report on the City of Rolling Hills progress thus far related
to the siren project with HQE and gauge interest from the other Peninsula cities at the March
9, 2023 Peninsula Public Safety Committee Meeting.
DISCUSSION:
At the March 9, 2023 Peninsula Public Safety Committee Meeting, The City Manager
presented the City's progress as directed and requested feedback from the three other cities
in the event they were interested in a Peninsula-wide collaboration. Councilmember Dieringer
also presented materials from another vendor. On Councilmember Dieringer's motion, the
Committee directed the respective City staffs to explore mass notification systems and grants
for the Peninsula.
Staff recommends the approval of the additional work outlined in the attached HQE proposal in
the amount of $4,195 to perform a sound propagation analysis and provide system option for
the three locations.
FISCAL IMPACT:
There is sufficient funding in FY 2022-2023 Capital Improvement Project (CIP).
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_230213_HQE_Amendment03.pdf
CL_AGN_230213_CC_HQE_ScopeOfWork2_221020.pdf
CL_AGN_230213_CC_3 Potential Sirens Locations.pdf
101
65277.00001\41009339.1
THIRD AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
(“Third Amendment”) is made and entered into this __ day of February, 2023, by and between
the CITY OF ROLLING HILLS, a California municipal corporation (hereinafter the “CITY”), and
HQE Systems, Inc., a California corporation with its principal office at 42075 Remington
Avenue, Suite #109, Temecula, California 92590 (hereinafter the “CONSULTANT”). CITY and
CONSULTANT are sometimes referred to in this First Amendment individually as a “Party” and
collectively as the “Parties.”
RECITALS
A. CITY and CONSULTANT have entered into that certain Professional Services
Agreement for Emergency Communications System services last executed on August 26,
2021 (the “Agreement”).
B. CITY and CONSULTANT are parties to the Agreement that was amended by the
First Amendment to the Agreement dated April 11, 2022 (“the First Amendment”) and the
Second Amendment to the Agreement dated October 10, 2022 (“the Second Amendment”).
The CONSULTANT rendered services under the Agreement, the First Amendment, and the
Second Amendment and the CITY paid CONSULTANT for its services.
C. The Parties now desire to amend the Agreement in order to provide for additional
compensation to CONSULTANT for further sound propagation modeling which is already
included in CONSULTANT’S scope of work.
Now, therefore, for and in consideration of the mutual covenants and conditions herein
contained, CITY and CONSULTANT agree the following terms, as set forth in this First
Amendment.
1. Section 3 “Cost” of the Agreement is amended to read as follows:
The CITY agrees to pay CONSULTANT for the Scope of Services attached to the
Agreement as Exhibit A and incorporated therein by reference, a fixed fee of Three
Thousand Two Hundred Eighty Dollars ($3,280). The CITY agrees to pay
CONSULTANT for the Supplemental Services, a fixed fee of Three Thousand Five
Hundred Dollars ($3,500). The CITY agrees to pay CONSULTANT for the Supplemental
Services, a fixed fee of One Thousand Nine Hundred Dollars ($1,900). The CITY
agrees to pay the CONSULTANT for the Supplemental Services, a fixed fee of Four
Thousand One Hundred and Ninety-Five Dollars ($4,195). These amounts include the
cost for the services and all expenses, travel and mileage, attendance at meetings, and
reimbursable expenses.
4. Except as amended by this First Amendment, Second Amendment or Third Amendment
all provisions of the Agreement shall remain in full force and effect.
102
65277.00001\41009339.1
IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the
date and year first written above.
CITY OF ROLLING HILLS HQE SYSTEMS, INC.
__________________________ __________________________
ELAINE JENG, City Manager HENRY HERNANDEZ, Chief Operating Officer
ATTEST:
__________________________
CITY CLERK
APPROVED AS TO FORM:
__________________________
PATRICK DONEGAN
CITY ATTORNEY
103
AmountUnit PriceQuantityDescriptionItem Type
Services
$4,195.001.00 $4,195.00
Estimate Total
Notes
Prices are firm until expiration date above unless shown otherwise. Upon acceptance, prices are firm for 30 days. This quotation is
expressly subject to acceptance by Buyer of all Terms stated in the attached Terms document, and any exception to or modification of such
Terms shall not be binding on Seller unless expressly accepted in writing by an authorized agent or Officer of Seller. Any order submitted to
Seller on the basis set forth above, in whole or in part, shall constitute an acceptance by Buyer of the Terms. Any such order shall be
subject to acceptance by Seller in its discretion. If the total price for the items set forth above exceeds $50,000 then this quotation IS ONLY
VALID if countersigned below by a representative of HQE Systems, Inc.. Installation is not included unless specifically quoted as a line item
above. See attached Terms sheet.
Payment Terms: Prior to Shipment
Quote Approved by: __________________________ Date: _______________
Subject
Estimate
From HQE Systems, Inc.
27419 Via Industria
Temecula, CA 92590
1 (800) 967-3036
Estimate For City of Rolling Hills, CA Estimate Id RHCA - 4231
Issue Date 10/12/2022
City of Rolling Hills - Feasibility Study
Page 1 of 1
1.00 $1,900.00 $1,900.00
$6,095.00
Feasibility Study
Outdoor Mass Notification systems to include a site survey (up to 4
sites), Sound Propagation Analysis of the sites (up to 4 sites), and
Proposed Systems Option (up to 4 sites)
Coordination and technical support with any 3rd party organizations.
Up to 20 hours.
104
105
Agenda Item No.: 13.A
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:FINANCE COMMITTEE RECOMMENDATIONS REGARDING FEES AND
THE FISCAL YEAR 2023/24 BUDGET FROM THE MEETING OF MARCH
9, 2023
DATE:March 27, 2023
BACKGROUND:
On March 9, 2023, the Finance/Budget/Audit Committee held a meeting and discussed
updating the fee schedule to include an advertising fee and eliminate the false alarm fee. At
the conclusion of the meeting, the Committee recommended both to the City Council.
Advertising Fee:
During the 2022-2023 Fiscal Year (FY) budget process, the cost of advertising public hearing
notices was discussed and staff was directed to recoup advertising costs from applicants of
development projects. In previous years, public notices published in the newspaper would be
paid by the City out of the General Fund. Starting July 1, 2022, staff began collecting a deposit
of $750 for new development applications. However, tracking a deposit is difficult and time-
consuming because of overhead charges and staff time. Deposits are reimbursed to the
applicant for unused amounts or if the deposit does not cover costs then staff must request
more funds from the applicant.
It should be noted that for FY 2022-2023, Council approved a budget of $15,000 in revenues
to cover advertising costs from private development projects.
False Alarm Fee:
Section 3 (G) of the City adopted fee schedule (Resolution No. 1297) establishes fees for
responses to residents' false alarms, which are handled by Los Angeles County Sheriffs
pursuant to a contract between the City and the County for public safety services. The fee
schedule grants two (2) warnings, a $50 fee for the 3rd instance, and increasing to $200 for
the 6th instance within a year. If not paid after 30 days, the fees range from $100 for the 3rd
106
instance to $1,000 for the 6th.
Over the last few years, residents have received false alarm notices requiring them to pay the
appropriate fees. During that time, no fees have been collected by the City. Essentially,
residents have collectively ignored the notices.
DISCUSSION:
Advertising Fee
It is not unusual for applicants to pay for advertising costs as part of a development
application. In reviewing advertising costs from 2022, the average cost came out to $747.82
based on 12 development applications. This includes costs to publish in the Daily Breeze,
postage costs for 100 letters, and an 18% overhead to cover administrative time and
materials.
Project Daily
Breeze
18%
Overhead Postage*18%
Overhead TOTAL
4 Storm Hill Ln $
559.64
$
100.74
$
57.00
$
10.26
$
727.64
2 El Concho CTV $
481.40
$
86.65
$
57.00
$
10.26
$
635.31
23 Crest Rd E $
572.34
$
103.02
$
57.00
$
10.26
$
742.62
29 Crest Rd W $
553.89
$
99.70
$
57.00
$
10.26
$
720.85
8 Middleridge Ln S $
626.20
$
112.72
$
57.00
$
10.26
$
806.18
8 Quail Ridge N $
578.16
$
104.07
$
57.00
$
10.26
$
749.49
2 El Concho CTV $
539.72
$
97.15
$
57.00
$
10.26
$
704.13
2 Flying Mane Rd $
590.17
$
106.23
$
57.00
$
10.26
$
763.66
11 Flying Mane Rd $
719.90
$
129.58
$
57.00
$
10.26
$
916.74
12 UBWC $
522.72
$
94.09
$
57.00
$
10.26
$
684.07
21 Chuckwagon Rd $
544.32
$
97.98
$
57.00
$
10.26
$
709.56
12 UBWC $
632.48
$
113.85
$
57.00
$
10.26
$
813.59
TOTAL $
6,920.94
$
1,245.77
$
684.00
$
123.12
$
8,973.83
AVERAGE $
576.75
$
103.81
$
57.00
$
10.26
$
747.82
107
*Postage is 57 cents times 100 stamps
**Depending on where a property is
located, mailing can be sent to 30-120
properties
The table above does not include the City's cost in advertising for code amendments and
General Plan amendments, which are covered by the City's General Fund.
As of January 24, 2023, the US Postal Service raised the cost of postage from $0.57 to $0.63,
which is a 10.5% increase. This increase, along with inflation, will lead to advertising costs
becoming more expensive.
The Committee recommends formalizing the advertising fee in the City's fee schedule and
charge $750 from applicants to recover the advertising cost.
False Alarm Fees
Given the small amount of the fee and the administrative costs incurred to send out notices
and to track the notices sent and fees outstanding, the Finance Committee supported staff's
recommendation to eliminate the fee.
General Fund Balancing Strategy
On January 23, 2023, City Council directed staff to work with the Finance Committee to
develop a strategy and measures to balance the fiscal year 2023/24 General Fund budget
which is facing a preliminary deficit of approximately $406,000. As such, two meetings were
scheduled of the Finance Committee, the first on February 13, 2023 and the second on March
9, 2023.
At the first meeting, staff presented several proposed budget reductions totaling $173,473 and
projected growth in revenues of $91,430. However, staff also presented proposed structural
fixes of $213,000 that add to the deficit. As a result, the projected deficit was lowered to
approximately $354,000 as shown below.
Initial Projected Deficit $406,071
Staff Proposed Reductions (173,473)
Structural Fixes 213,000
Estimated Revenue Growth 91,430
Outstanding Deficit $354,168
At the second meeting, the Finance Committee identified $348,500 in additional budget
reductions, reducing the deficit down to $5,668, which at this stage in the process is
essentially balanced. It is important to note that the $348,500 includes the full elimination of
the $231,500 subsidy by the General Fund to the Refuse Fund, which was proposed by
Committee Pieper but not supported by Committee member Black. Instead, Committee
member Black proposed a 50% ($115,750) reduction of the subsidy. Based on Committee
member Black’s recommendation, additional budget reductions totaling $115,750 would be
needed, such as eliminating the vacant Management Analyst position or a much more
108
dramatic reduction in the code enforcement program.
Staff also wanted to call attention to one of balancing measures suggested by staff and
supported by the Finance Committee, which is to using approximately $67,000 from the funds
held in the City’s Section 115 Pension Trust Fund administered by PARS to pay for the
payment toward the unfunded pension liability. The Section 115 Trust account, which has
approximately $438,000 as of January 31, 2023, was created to accumulate assets
specifically for the unfunded pension liability. As of June 30, 2022, the balance of the
unfunded liability was approximately $391,000. In addition to the normal annually required
contribution based on a % of payroll, the City pays annually towards the unfunded liability. In
fiscal year 2023, the City paid $66,391 and will continue to make similar contribution towards
the unfunded liability for the foreseeable future. Although staff recommends the use of the
Section 115 Trust assets for next fiscal year, staff and Council can evaluate next year whether
the continued use of these assets towards the unfunded liability beyond next year is needed.
The details of all of balancing measures proposed by staff and the Finance Committee are
included in the attached Summary of Proposed Balancing Strategy.
Proposition 218 Rate Noticing
In spite of the lack of unanimity regarding the reduction of the subsidy, both Committee
members recommended that staff mail out notices to City residents based on complete
elimination of the subsidy, but to then monitor revenues through June to determine to what
extent the actual rate increases are needed to close the General Fund budget gap.
FISCAL IMPACT:
Recovering the advertising fee of $750 from development applicants will save the City an
estimated $15,000 per year.
Eliminating the nominal false alarm fee would not result in any revenue loss but would
eliminate the cost of staff time currently spent issuing and monitoring the notices.
RECOMMENDATION:
Staff recommends the City Council:
A. Receive and file a report from staff on the recommendations of the Finance Committee
regarding the following items stemming from the March 9, 2023 meeting:
a. Publication/Noticing Fees
b. False Alarm Fees
c. Balancing measures for the Fiscal Year 2023/24 General Fund Budget;
B. Adopt Resolution No. 1333 adding a $750 fee for publication/noticing fees applicable to
private development projects and eliminating false alarm fees; and
C. Provide staff with direction regarding refuse rates for purposes of potential noticing
requirements for City residents.
ATTACHMENTS:
CL_AGN_230327_CC_ProposedBalancingStrategy.pdf
ResolutionNo1333_FeeSchedule_FY23-24_AdvertisingFee.pdf
ResolutionNo1297_FeeSchedule_FY22-23_CTV_Update_E.pdf
109
110
Amount Description
FY 2022/23 OUTSTANDING DEFICIT 406,071$
Increase in Revenues (91,430)
Staff Recommended Reductions
City Admin Operating Budget - Ongoing (8,127) 5% Across the Board
Planning Operating Budget - Ongoing (3,115) 5% Across the Board
Emergency Preparedness (32,800) Eliminiate Areas 1 and 2 Maintenance
Repair & Maintenance (25,000) Adjust to Recent Trends + Red Janitor Svcs
Utilities (25,212) Adjust to Recent Trends
Property Development - Legal (20,000) Adjust to Recent Trends
IT Services (2,500) Clean up stale and unneeded accounts.
South Bay Comm Organizations (5,000) Adjust to Recent Trends
Community Recognition (10,000) Adjust to Recent Trends
Stormwater Management (21,719) Adjust to Expected Actual
Code Enforcement (20,000) Reduced contract + Traffic Eng
Sub-Total (173,473)
Structural Fixes
Contracted Building Services 150,000 Adjust based on increased activity/revenue
Increase Refuse Subidy 63,000 Adjust to Expected Actual
Sub-Total 213,000
Finance Committee Recomm'd Reductions
Eliminate Election Expense (15,000) No election in FY 2024
Reduce City Council Expense (5,000) Cut budget by 50%
Reduce Funding for Block Captains (30,000) Based on Expcted actuals of $20k
Use Section 115 Trust for UAL Pmt (67,000)
Eliminate Refuse Subsidy (231,500) Pieper = Eliminate 100%; Black = 50%
Sub-Total (348,500)
ONGOING DEFICIT - FY 2023/24 5,668$
CITY OF ROLLING HILLS
Summary of Proposed Balancing Strategy
General Fund
Fiscal Year 2023/24
111
Resolution No. ____ 1
RESOLUTION NO. 1333
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS MODIFYING THE ROLLING HILLS FEE
RESOLUTION AND REPEALING RESOLUTION NO. 1297.
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY
RESOLVE AS FOLLOWS:
Section 1: The following fees are established and charged for applications for
processing discretionary cases for Planning, Zoning and Subdivisions and shall be paid by
the applicant prior to submission for public hearing, pursuant to Title 16 (Subdivision) and
Title 17 (Zoning) of the Rolling Hills Municipal Code:
A. Site Plan Review $ 1,500
B. Conditional Use Permit $ 1,500
C. Variance $ 1,250
D. Variance, Minor $ 750
1. Minor deviation into required yard setback, not exceeding 5’ and
attached to main residential structure
E. Multiple discretionary reviews; Most expensive fee for the first
review and 1/2 fee for second
review. No cost for third or more
reviews.
F. Lighting Ordinance Modification $ 375
G. Outdoor Lighting Audit $ 150 (initiated by resident)
H. Time extension $ 200
I. Zone Change $ 2,000
J. General Plan Amendment $ 2,000
K. Zoning/Subdivision Code Amendment $ 2,000
L Discretionary Approval Modification $ 2/3 of original application fee
M. Appeal Fee $ 2/3 of original application fee
N. City Council and Planning $ 375 Fee to be credited if
Commission interpretation results in filing of a formal
112
Resolution No. ____ 2
and miscellaneous reviews application to City Council or
Planning Commission
O. Environmental Review fees for
discretionary permits
1. Preparation and Staff Review $ 200
of Initial Study
2. Preparation of Negative $ 50 (plus fee charged by CA
Declaration or Mitigated Department of Fish and Wildlife,
Negative Declaration applicable, as adjusted annually)
P. Environmental Impact Reports Consultant fee plus 10%
Q. County Clerk Processing Fee County fee
R. Lot Line Adjustment $ 1,500, plus County fee
S. Tentative Parcel/Tract Map $ 1,500, plus County fee
T. Final Parcel/Tract Map County fee
U. Zoning violation and construction $ 1,500
penalty fee
1. Applications for illegal or “as built” grading or construction or non-
compliance with approved plans for projects that require Planning
Commission review. Fee is charged in addition to the discretionary
application review fee.
V. Stop work order $ 200
1. Fee charged for each additional “stop work order” that is issued
beyond the original stop work order for illegal construction and
grading activity.
W. Service Request County fee, plus 20%
(For services provided by L.A. County not included in the General
Services Agreement)
X. Appeal of Zone Clearance $ 375
Y. Stable Use Permit $ 375
(For stables under 800 sq ft considered by the Planning Commission)
Z. Major Remodel Review $ 375
(For remodels of more than 50% demolition)
113
Resolution No. ____ 3
Section 2. The following fees are established and charged for applications for
processing View Impairment, Traffic Commission, and Accessory Dwelling Unit cases:
A. View Impairment
1. Review by Committee on Trees and Views
Processing fee
A. Complaint against single property $2,000
B. Complaint against multiple properties $2,000 per property
2. Environmental Review Fees
A. Preparation and Staff Review of Initial Study $ 200
B. Preparation of Negative Declaration or $ 50
Mitigated Negative Declaration (plus fee charged by
CA Department of
Fish and Wildlife, if
applicable, as
adjusted annually)
B. Traffic Commission Review
1. New driveways or other traffic $ 300
related items
C. Accessory Dwelling Unit
1. Accessory Dwelling Unit or $ 375
Junior Accessory Dwelling Unit
Section 3. The following fees are established and charged for General Administration
processing:
A. General Plan $ 30
B. Zoning Code $ 25
C. Subdivision Code $ 25
D. Budget $ 30
E. Zoning Map $ 3
F. Xeroxed copies, each page $ 0.25
114
Resolution No. ____ 4
G.
Section 4. The following fees are established and shall be collected for each permit
pursuant to Title 15, (Building and Construction) of the Rolling Hills Municipal Code:
A. 1. BUILDING PERMIT Two and one-quarter
times the amount set forth in the
Building Code for each fee, table
and schedule therein.
2. PARKS AND RECREATION Each new residential dwelling shall
pay 2% of the first $ 100,000 of
construction valuation, plus 0.25% of
such valuation over $ 100,000.
B. PLUMBING PERMIT Two and one-quarter times the
amount set forth in the Plumbing Code
for each fee, table and schedule therein.
C. MECHANICAL PERMIT Two and one-quarter times the
amount set forth in the Mechanical
Code for each fee, table and schedule
therein.
D. ELECTRICAL PERMIT Two and one-quarter times the
amount set forth in the Electrical Code
for each fee, table and schedule therein.
E. GEOTECHNICAL REPORT, 0.42% of the valuation of the proposed
SITE AND PLAN REVIEW structures; however, minimum fee shall
be $ 535.00 and the maximum fee shall
be $ 3,588.00
F. SOLAR AND PHOTOVOLTAIC The amount set forth in the Los
SYSTEMS AND APPURTENANT Angeles County Building and
EQUIPMENT Electrical Codes for each fee, table and
schedule therein, plus $ 60.11 City
administrative fee.
Section 5. The following fees are established and shall be collected for each permit
pursuant to Title 15, (Building and Construction) of the Rolling Hills Municipal Code for review
115
Resolution No. ____ 5
conducted by the City’s contract building official, other than Los Angeles County Department
of Building and Safety:
A. BUILDING PERMIT In addition to the provisions of Section
4 A.1 of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
B. PLUMBING PERMIT In addition to the provisions of Section
4 B. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
C. MECHANICAL PERMIT In addition to the provisions of Section
4 C. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fees shall be
charged for the alternative use of the
City’s contract building official.
D. ELECTRICAL PERMIT In addition to the provisions of Section
4 D. of this resolution, a 25% surcharge on
Los Angeles County Department of
Building and Safety fees shall be charged
for the alternative use of the City’s
contract building official.
E. GEOTECHNICAL REPORT,
SITE AND PLAN REVIEW In addition to the provisions of Section
4 E. of this resolution, a 25% surcharge
on Los Angeles County Department of
Building and Safety fess shall be
charged for the alternative use of the
City’s contract building official.
F. SOLAR AND PHOTOVOLTAIC In addition to the provision of Section
SYSTEMS AND APPURTENANT 4 F. of this resolution, a 25% surcharge
EQUIPMENT on Los Angeles County Department of
Building and Safety fees, plus $60.11
116
Resolution No. ____ 6
City administrative fee, shall be
charged for the alternative use of the
City’s contract building official.
Section 6. The following fees are established and shall be collected for each permit
relating to construction and demolition waste:
A. CONSTRUCTION AND $ 150 single project permit, plus
DEMOLITION PERMIT $1,000 deposit refundable upon
submittal of a Certificate of
Compliance.
Section 7. The following fines are established for issuance of administrative citations
relating to a violation of Chapter 9.58 of the Rolling Hills Municipal Code:
Administrative Penalty for $ 2,500 1st violation
violation of Chapter 9.58 $ 5,000 2nd violation within one year of the 1st
violation
$ 7,500 Each additional violation within one
year of the 1st violation
Section 8. The following fees are established and charged for processing landscaping
submittals subject to the requirements of the Water Efficient Landscape Ordinance.
Review of landscape submittal $1,500 (portion refunded if not spent;
package and verification of compliance additional funds may be collected, if
needed to complete the review); plus
$5,000 deposit refundable upon
submittal of a Certificate of
Compliance.
Section 9. The following fees are established and charged for processing utility pole
removal reimbursement applications pursuant to City Council Resolution No.
1259.
Review of utility pole removal reimbursement $100
application.
Appeal of utility pole removal reimbursement $300
decision.
Section 10. The following fee is established and charged for processing wireless
telecommunication facility applications:
Application fee: $1,000
117
Resolution No. ____ 7
Section 11. The following fee is established and charged for processing advertising
costs:
Advertising fee: $750
Section 12. Should the City accept payment of any fee identified in this resolution by
means of credit card, an additional 3% surcharge on such fee shall be charged as a convenience
fee for processing the payment. When City accepts payment by means of credit card, it shall also
accept payment by means of cash or check.
Section 13. The fees set forth do not exceed the estimated reasonable cost of providing
such services.
Section 14. The City Council Resolution No. 1297 is hereby repealed and superseded
by this Resolution .
PASSED, APPROVED, AND ADOPTED this 27th day of March, 2023.
_________________________________
PATRICK WILSON
MAYOR
ATTEST:
_________________________
CHRISTIAN HORVATH
CITY CLERK
118
Resolution No. ____ 8
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 13XX entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
MODIFYING THE ROLLING HILLS FEE RESOLUTION AND REPEALING
RESOLUTION NO. 1297
was approved and adopted at a regular meeting of the City Council on the XXth day of XX 2023
by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
and in compliance with the laws of California was posted at the following:
Administrative Offices.
__________________________________
CHRISTIAN HORVATH
CITY CLERK
119
120
121
122
123
124
125
126
127
Agenda Item No.: 13.B
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DISCUSS AND APPROVE PROPOSED IMPROVEMENTS TO THE
ROLLING HILLS COMMUNITY ASSOCIATION BUILDING INCLUDING A
REMODEL AND ADDITION
DATE:March 27, 2023
BACKGROUND:
The Rolling Hills Community Association (RHCA) submitted an application in Zoning Case No.
23-043 to remodel the existing 2,309-square-foot (SF) building and add 681 SF to the building
by converting 565 SF of attached covered porches and 47 SF of attached trellises to habitable
space. The overall habitable space for the RHCA building will be 2,990 SF. This does not
include the 2,527 SF garage or the attached covered porches and trellises. In total, the
structural coverage for the RHCA building will be 6,325 SF, which is a 69 SF increase.
The project increases the size of the conference room and offices, and adds new human
resources and accounting offices in the western portion next to the manager ’s office. The only
added area not under an existing covered porch or trellis is the manager ’s office which will be
extended into the courtyard area between the RHCA building and City Hall. A new patio and
trellis will extend six feet on the western side of the manager’s office.
DISCUSSION:
The RHCA building is located in the City Hall campus behind the City Hall building. The net lot
area is 1.14 acres (49,446 SF). The net increase of 69 SF will bring the total structural
coverage from 20.2% to 20.3% and the overall total coverage from 69.4% to 69.6%. The entire
campus is 100% disturbed and there will be no change to the driveway or parking lot. Rolling
Hills Municipal Code (RHMC) Section 17.20.130 exempts City-owned properties and
structures in the City Hall campus from development standards.
RHCA would like to begin construction as soon as permits are issued and anticipates it will
take seven months to complete. Ideally, they would like to start by May 1st and finish by
December 31st. They do not currently have a contractor but have a list of contractors who are
ready to bid on the project. During construction, they intend to have contractors park on
Portuguese Bend Road behind the main gate so the City Hall parking lot is not impacted.
128
There will be no liability to the City and costs will be fully covered by RHCA.
FISCAL IMPACT:
None. RHCA will pay for all costs.
RECOMMENDATION:
Approve as proposed.
ATTACHMENTS:
PL_ADR_1PBR_Plans_RHCA_building_improvements_3-1updated.pdf
PL_ADR_1PBR_Calculations.pdf
129
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BWM12" CMP 484.93'PIPE INV.50' EXISTING OFFICE SPACEROLLING HILLS COMM. ASSOC.EXISTING GARAGE AND STORAGEADDITION @SHADING @ (E)COVERED PORCHES(TYP) TRELLISSTONEPATIO ADDITION @CROSSHATCHINGMECH EQUIP5" CONC SLABRET'G WALL PERDETEA
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ROLLING HILLS COMMUNITY ASSOCIATION OFFICES
NO. 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CALIFORNIA1.1Site PlanScale :1/16"=1'-0"-OB NORTHTRUE NORTHFOUND SPIKE AT THE INTERSECTION OF PORTUGUESE BENDROAD AND SADDLENACK ROAD. ASSUMED ELEVATION 580.84'THE BASIS OF BEARINGS FOR THIS SURVEY,NORTH 25°29'55"EAST THE CENTERLINE BEARING OF PORTUGUESE BEND ROAD,IN THE CITY OF ROLLING HILLS, PER ROLLING HILLSM.B. 201,PCS 29-35ADRESS: 2 PROTUGUESE BEND ROAD, ROLLING HILLS, CABASIS OF BEARINGSPROPERTY DESCIPTIONBENCHMARKADRESS'S PARCEL NO: 7569-03-904LEGAL DESCRIPTION: PORTION LOT 21,ROLLING HILLSMB 201-29/35LEGENDAC AIR CONDITION UNITAD AREA DRAINCL CENTERLINECONC CONCRETEDRN DRAINDWY DRIVEWAYEG EXISTING GRADEEM ELECTRICAL METERFS FINISH SURFACEGM GAS METERINV INVERTOH OVERHANG AREAPA PLANTER AREAPB UTILITY PULLBOX.PC PROPERTY CORNERPL PROPERTY LINESLPB LIGHTPOLE BOXTW TOP WALLW/F WROUGHT IRON FENCEWM WATER METER+500.00' SPOT ELEVATIONRETAINING WALLPOWER POLELIGHT POLE130
FHASPHDGWALKDGWALK20" TREE(E)BLOCK RET. WALLBLOCK RET. WALLASPH. PARKINGASPH. PARKINGASPH. PARKINGASPH. PARKINGBRICKPATIOCONC./STONE WALKCO
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"21'-10"22'-10"COVERED PORCHMECH EQUIP5" CONC SLABRET'G WALL PERDETB1/30/2023 5:31 PM
ROLLING HILLS COMMUNITY ASSOCIATION OFFICES
NO. 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CALIFORNIA1.2-OB NORTHTRUE NORTHFire Prevention PlanScale :1/16"=1'-0"FOUND SPIKE AT THE INTERSECTION OF PORTUGUESE BENDROAD AND SADDLENACK ROAD. ASSUMED ELEVATION 580.84'THE BASIS OF BEARINGS FOR THIS SURVEY,NORTH 25°29'55"EAST THE CENTERLINE BEARING OF PORTUGUESE BEND ROAD,IN THE CITY OF ROLLING HILLS, PER ROLLING HILLSM.B. 201,PCS 29-35ADRESS: 2 PROTUGUESE BEND ROAD, ROLLING HILLS, CABASIS OF BEARINGSPROPERTY DESCIPTIONBENCHMARKADRESS'S PARCEL NO: 7569-03-904LEGAL DESCRIPTION: PORTION LOT 21,ROLLING HILLSMB 201-29/35LEGENDAC AIR CONDITION UNITAD AREA DRAINCL CENTERLINECONC CONCRETEDRN DRAINDWY DRIVEWAYEG EXISTING GRADEEM ELECTRICAL METERFS FINISH SURFACEGM GAS METERINV INVERTOH OVERHANG AREAPA PLANTER AREAPB UTILITY PULLBOX.PC PROPERTY CORNERPL PROPERTY LINESLPB LIGHTPOLE BOXTW TOP WALLW/F WROUGHT IRON FENCEWM WATER METER+500.00' SPOT ELEVATIONRETAINING WALLPOWER POLELIGHT POLE131
UP
5%RAMPDNSHELVES
SHELVESLOUNGE CLO.RECEPTIONLOBBYWOR.ROOMRESTRM.1RESTRM.2RESTRM.TOOLSHEDMAINT.OFFICEGARAGEVAULTSECRETARYCONFERENCEROOMMANAGER'SOFFICESTO.1WCLAVLAVWCWHWHLAVRANGEREF.SIN.REMOVE (E)WDW(E)STONE LANDINGTO BE REMOVEREMOVE (E) TRELLISREMOVE (E) CONC.SLAB AS REQUIREDREMOVE (E) ROOFFRAMING AS REQUIREDCOVERD PORCHCOVERD PORCHREMOVE (E) CONC.SLAB AS REQUIREDLINE OF ROOF OVERHANG (TYP)3'-0"x6'-8"3'-0"x6'-8"3'-0"x6'-8"3'-0"x6'-8"3'-0"x6'-8"2'-6"x6'-8"3'-0"x6'-8"
3'-0"x6'-8"
2'-8"x6'-8"
2'-8"x6'-8"4'-0"x6'-8"3'-4"x4'-0"3'-4"x4'-0"3'-4"x4'-0"
3'-6"x6'-8"2'-0"x6'-8"2'-0"x6'-8"7'-0"x4'-0"3'-0"x6'-8"3'-0"x6'-8"
2'-0"x3'-0"6'-0"x6'-8"3'-0"x6'-8"
2'-0"x6'-8"2'-8"x2'-4"REMOVE (E) CONC.SLAB AS REQUIREDREMOVE (E) ROOFFRAMING AS REQUIREDREMOVE (E) CONC. CL'G @ VAULTREMOVE (E)VAULT DOORREMOVE (E) TRIM ATBUILT UP POSTS ASREQUIRED (TYP)(E)BLOC. RET.WALL2/28/2023 12:27 PM
ROLLING HILLS COMMUNITY ASSOCIATION OFFICES
NO. 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CALIFORNIA2.1JOB NORTHTRUE NORTH DHPROLVK FORRU PODQ 1/4" = 1'-0"SCALE(E)2 ; WALLSTYPE(P)2;4 STUD WALL(E) WALL TO BE REMOVEDLEGEND CONCRETE BLOC.132
UP(E)5%RAMPDNSHELVES
SHELVESLOUNGE CLO.RECEPTIONLOBBYWOR.ROOMRESTRM.1RESTRM.RESTRM.TOOLSHEDMAINT.OFFICEGARAGESECRETARY ONECONFERENCEROOMMANAGER'SOFFICESTO.1WCLAVLAVWCWHWHLAVRANGEREF.SIN.13'-9"7'-0"7'-0"3'-7"7'-0"15'-1"6'-6"13'-1"±12'-0"14'-0"49'-2"3'-5"5'-4"6'-7"6'-0"6'-0"9'-9"EXISTINGCOVEREDPORCHEXISTING COVERED PORCHEXISTINGCOVERED PORCHAB1B3'-7"15'-1"2221 1/2"AALINE OF (E) BUILDINGLINE OF (E) SOFFITW/ SHELF (TYP)EXP BM SPACE EQUALEXP BM SPACE EQUALEXP 6 X10 BM
EXP 6 X10 BMEXP 6 X10 BMLOCATE BM @EXISTING WALL7'-0"
3'-8"8'-4"4'-3"4'-2"15'-1"4'-10"6'-7"7'-0"(E) BUILT UPPOST (TYP)BUILT UPPOST TO MATCH(E)BUILT UPPOST(E)BUILT UPPOST45'-7"6'-0"8'-4"71'-3"(E) BUILT UPPOST (TYP)CENTER WDW ON BAYCONC SLABPATIOEQEQ1'-10"1'-10"
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SOFFIT/SHELFTO MATCH3'-7"4X8 POSTTO MATCH4X8 POSTTO MATCH4X8 POSTTO MATCH8X8 POSTTO MATCH CENTER WDW ON BAY6'-0"x6'-8"(N)EXP.RDG(N)EXP.RDGNO EXPOSED SHEETMETAL CONNECTORS.FULL SCALE DETAIL TOFOLLOWNOTE:AAAC23AA7'-3"7'-0"3'-7"BUILT UPPOST TO MATCHA/CA.C.STONE PAVER PATH LAID OUTAT LATER DATE BY OWNER2'-6"4'-8"2'-2"LINE OF (E) BUILDINGSECRETARY TWOEXP BM SPACE EQUALEXP BM SPACE EQUAL(E)BLOC. RET.WALL(E)DN3EXP BM SPACE EQUALEXP BM SPACE EQUALA5.1B5.1C5.1A(E)SOFFIT3/13/2023 10:48 AM
ROLLING HILLS COMMUNITY ASSOCIATION OFFICES
NO. 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CALIFORNIA3.1JOB NORTHTRUE NORTHPURSRVHG FORRU PODQ 1/4" = 1'-0"SCALE(E) X WALLSTYPE(P)X4 STUD WALL(E) WALL TO BE REMOVEDCONCRETE BLOC.LEGEND 133
1/30/2023 5:31 PM
ROLLING HILLS COMMUNITY ASSOCIATION OFFICES
NO. 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CALIFORNIA3.2JOB NORTHTRUE NORTH 0H]]DQLQH )ORRU 3ODQ 1/4" = 1'-0"SCALE E ; :ALLST<3E 3 ;4 STU' :ALL E :ALL TO BE RE0O9E'134
EXISTING ROOFSHINGLES TOMATCH EXISTING@HORZ HATCHING EXISTING ROOF(E)SLOPE
(E)VALLEY(E)VALLEY(N)GA%LE
(E)RIDGE(E)SLOPE(E)RIDGE EXISTING ROOF EXISTING ROOF EXISTING ROOF EXISTING SKYLIGHT(N)TRELLISADDITION(N)RIDGEREPLACE EXISTING ROOF AT HORZ.HATCHING AS REQUIRED -MATCHEXISTING10
4.1
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ROLLING HILLS COMMUNITY ASSOCIATION OFFICES
NO. 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CALIFORNIA4.1-O% NORTHTRUE NORTH /
-Proposed Roof PlanSCALEõ
-RAKE @MGR/MAINT.OFFICESCALE TYPICAL EAVESSCALETRELLISSCALEõ
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(N)16.1(E)SKYLIGHT(E) CLASS 'A' ROOFSHINGLE (TYP)CLASS 'A' ROOF TOMATCH (E)BASE TO MATCHSEE DET 8/4.112
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6.1
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4.
1(N)(N)(N)94.146.1BASE TO MATCHSEE DET 8/4.116.14
6.1
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(E)±7'-0"(E)BUILT-UPPOST (TYP.)MATCH EAVES HEIGHT AT
COVERED PATIO PL @ MGR. OFC.TRELLIS EXIST'GRETAINING WALLEXIST'G POSTS W/BASEAND LINTELS9
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4.1(N)(N)(N)(N)(N)BASE TO MATCH SEEDET 8/4.1(E)WALL PROFILE16.1(E)TRELLIS10
4.116.1(N)(N)(N)(E)SKYLIGHT(E)8'-2"
(E)7'-0" MIN. CLR.(E)RIDGE SKYLIGHT(E)RIDGE BEAMEXIST'G 2X RRR-30 INSULATION(E)±8'-1"PLDOWELEXIST'G FTGEXIST'G FTGF.G.F.F.ADDITION ATEXST'G PORCHREMOVE (E) RAFTERSAND REPLACE PERFRAMING PLAN(N)BM PER PLAN (TYP)EXIST'G EXPRAFTERSEXIST'G CONC .SLAB(N) CONC.SLABEXIST'G RET'G WALLEXIST'G A/C PAVINGR- 15 INSULATION2X6 STUDS@16'O.C.(N)FT'G PER PLANEXIST'G FIN GRD104.1(E) T&G CL'G2/28/2023 2:09 PM
ROLLING HILLS COMMUNITY ASSOCIATION OFFICES
NO. 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CALIFORNIA5.1PROPOSED WEST ELEVATION1/4" = 1'-0"PROPOSED NORTH ELEVATION1/4" = 1'-0"PROPOSED SOUTH ELEVATION1/4" = 1'-0"SECTION A1/4" = 1'-0"136
FRENCH DOOR HEAD3" = 1'-0" HEAD @ CASEMENT3" = 1'-0"12 CASEMENT SILL3" = 1'-0"3 SILL @ FRENCH DR.3" = 1'-0"41 2"RAB FRAMESISALKRAFTFLASHING1X TRIMMATCH EXIST'GSHEAR PANELWHERE OCCURSEXTERIORFINISH2X4 STUDS @16"O.C.INTERIORFINISH4X HDRDOORCASINGFRAME & SETFLASHINGPOLYSULFIDESEALANTSHIM. SPACEFRENCH DOORIN-SWING CONDITIONSIMILARFRENCHDOORPOLYSULFIDESEALANTHW'DSILL38"SQDRIPRAISE CARPETAREA W/ARDEXUNDERLAYMENTOR APPROVEDEQUALSTONE PAVERSGROLIT BEDCONC. SLABINTERLOCK'GALUMN. THRESHOLDMATCHEXIST'GSTONE PAVERS OVERGROUT BED TO MATCH (E)ALL ENTRY DOORS TO DWELLING UNITS OR GUEST ROOM SHALL BE ARRANGED SO THAT THE OCCUPANT HAS AVIEW OF THE AREA IMMEDIATELY OUTSIDE THE DOOR WITHOUT OPENING THE DOOR. SUCH VIEW MAY BEPROVIDED BY A DOOR VIEWER, THROUGH WINDOWS LOCATED IN THE VICINITY OF THE DOOR OR THROUGH VIEWPORTS IN THE DOOR OR ADJOINING WALL.SCREENS, BARRICADES, OR FENCES MADE OF A MATERIAL WHICH WOULD PRECLUDE HUMAN CLIMBING SHALL BEPROVIDED AT EVERY PORTION OF EVERY ROOF, BALCONY, OR SIMILAR SURFACE WHICH IS WITHIN 8 FT. OF THEUTILITY POLE OR SIMILAR STRUCTURES.WOOD FLUSH-TYPE DOORS SHALL BE 1-3/8" THICK MINIMUM WITH SOLID-COR CONSTRUCTION. 91.6709.1- DOORSTOPS OF IN-SWINGING DOORS SHALL BE OF ONE-PIECE CONSTRUCTION WITH THE JAMB OR JOINED BY RABBETTO THE JAMB.EVERY DOOR IN A SECURITY OPENING FOR AN APARTMENT HOUSE SHALL BE PROVIDED WITH A LIGHT BULB (60WATT MIN.) AT A MAX. HEIGHT OF 8 FT. ON THE EXTERIOR.ALL PIN-TYPE DOOR HINGES ACCESSIBLE FROM OUTSIDE SHALL HAVE NON-REMOVABLE HINGE PINS. HINGESSHALL HAVE A MIN. 1/4" DIA. STEEL JAMB STUD WITH 1/4" MIN. PROTECTION. THE STRIKE PLATE FOR LATCHESAND HOLDING DEVICE FOR PROJECTING DEAD BOLTS IN WOOD CONSTRUCTION SHALL BE SECURED TO THE JAMBAND THE WALL FRAMING WITH SCREWS NO LESS THAN 2-1/2" LONG.PROVIDE DEAD BOLTS WITH HARDENED INSERTS; DEADLOCKING LATCH WITH KEY-OPERATED LOCKS ONEXTERIOR. DOORS MUST BE OPERABLE FROM THE INSIDE WITHOUT A KEY, SPECIAL KNOWLEDGE, OR SPECIALEFFORT.STRAIGHT DEAD BOLTS SHALL HAVE A MIN. THROW OF 1" AND AN EMBEDMENT OF NOT LESS THAN 5/8", AND AHOOK-SHAPED OR AN EXPANDING-LUG DEADBOLT SHALL HAVE A MIN. THROW OF 3/4".THE USE OF A LOCKING SYSTEM WHICH CONSISTS OF A DEADLOCKING LATCH OPERATED BY A DOORKNOB AND ADEADBOLT OPERATED BY A NON-REMOVABLE THUMB TURN WHICH IS INDEPENDENT OF THE DEADLOCKING LATCHAND WHICH MUST BE SEPARATELY OPERATED, SHALL NOT BE CONSIDERED AS A SYSTEM WHICH REQUIRES SPECIALKNOWLEDGE OR EFFORT WHEN USED IN DWELLING UNITS. THE DOOR KNOB AND THE THUMB TURN WHICHOPERATES THE DEADBOLT SHALL NOT BE SEPARATED BY MORE THAN 8 INCHES.WOOD PANEL TYPE DOORS MUST HAVE PANELS AT LEAST 9/16" THICK WITH SHAPED PORTIONS NOT LESS THAN 1/4"THICK AND INDIVIDUAL PANELS MUST BE NO MORE THAN 300 SQ. IN. IN AREA. MULLIONS SHALL BE CONSIDEREDA PART OF ADJACENT PANELS EXCEPT MULLIONS NOT OVER 18" LONG MAY HAVE AN OVERALL WIDTH OF NOT LESSTHAN 2". STILES AND RAILS SHALL BE OF SOLID LUMBER IN THICKNESS WITH OVERALL DIMENSIONS OF NOT LESSTHAN 1-3/8" AND 3" IN WIDTH.SLIDING DOORS SHALL BE PROVIDED WITH A DEVICE IN THE UPPER CHANNEL OF THE MOVING PANEL TOPROHIBIT RAISING AND REMOVING OF THE MOVING PANEL IN THE CLOSED OR PARTIALLY OPEN POSITION.SLIDING GLASS DOORS SHALL BE EQUIPPED WITH LOCKING DEVICES AND SHALL BE SO CONSTRUCTED ANDINSTALLED THAT THEY REMAIN INTACT AND ENGAGED WHEN SUBJECTED TO THE TESTS SPECIFIED IN SEC. 6717.1METAL OR WOODEN OVERHEAD OR SLIDING DOORS SHALL BE SECURED WITH A CYLINDER LOCK, PADLOCK WITH AMIN. 9/32" DIA. HARDENED STEEL SHACKLE AND BOLTED, HARDENED STEEL HASPS, METAL SLIDE BOARD, BOLT OREQUIVALENT DEVICE SECURED ELECTRICALLY OPERATED.PROVIDE METAL GUIDES AT TOP AND BOTTOM OF METAL ACCORDION GRATE OR GRILLE-TYPE DOORS ANDCYLINDER LOCKS WHENEVER THE CYLINDER PROJECTS BEYOND THE FACE OF THE DOOR OR IS OTHERWISEACCESSIBLE TO GRIPPING TOOLS.GLAZED OPENINGS WITHIN 40" OF THE DOOR LOCK WHEN THE DOOR IS IN THE CLOSED POSITION, SHALL BE FULLYTEMPERED GLASS OR APPROVED BURGLARY RESISTANT MATERIAL, OR SHALL BE PROTECTED BY METAL BARS,SCREENS OR GRILLS HAVING A MAXIMUM OPENING OF 2". THE PROVISIONS OF THIS SECTION SHALL NOT APPLY TOVIEW PORTS OR WINDOWS WHICH DO NOT EXCEED 2" IN THEIR GREATEST DIMENSIONS.LOUVERED WINDOWS SHALL BE PROTECTED BY METAL BARS OR GRILLS WITH OPENINGS THAT HAVE AT LEAST ONEDIMENSION OF 6" OR LESS, WHICH ARE CONSTRUCTED TO PRECLUDE HUMAN ENTRY.OTHER OPENABLE WINDOWS SHALL BE PROVIDED WITH SUBSTANTIAL LOCKING DEVICES. IN B,F,M AND SOCCUPANCIES, SUCH DEVICES SHALL BE GLIDE BARS, BOLTS, CROSS-BARS, AND/OR PADLOCKS WITH A MIN. 9/32"HARDENED STEEL SHACKLES AND BOLTED, HARDENED STEEL HASPS.SLIDING WINDOWS SHALL BE PROVIDED WITH A DEVICE IN THE UPPER CHANNEL OF THE MOVING PANEL TOPROHIBIT RAISING AND REMOVING OF THE MOVING PANEL IN THE CLOSED OR PARTIALLY OPEN POSITION.8.9.10.12.11.13.14.16.15.17.18.19.6.7.SECURITY NOTES:5.4.3.2.1.SHELF @ GUARDRAIL1½"=1'-0"5STEEL PLATEFULL SIZE62/28/2023 12:27 PM
ROLLING HILLS COMMUNITY ASSOCIATION OFFICES
NO. 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CALIFORNIA6.1DOOR AND WINDOW SHCEDULENO.ITEMSIZEGLASSMATERIALREMARKS01 French Door6'-0" X6'-8"Dbl Glz TempD.F.REUSE EXISTING IFPOSSIBLEACasement/ Fixed Sash±BCasement5'-0" X4'-0"PAIR,2L 2H EA LEAF6'-2" X4'-0"Dbl Glz Temp3LEAFT, 2L 2H EA LEAFDbl Glz Temp02Raised Panel Door2'-8" X6'-8"Dbl Glz TempD.F.PINEPINETHK 134" 138" 138" 134"MATCH EXISTINGFULL TRIM BOARD @ -AMBPER ELEVATIONSMATCH EXIST'G03Raised Panel Door2'-8" X6'-8"Dbl Glz TempD.F. 134"MATCH EXISTINGCCasement4'-0" X4'-0"PAIR,2L 2H EA LEAFDbl Glz TempPINE 138"137
Adm. Approval
Page 10 of 17 6/2014
DATE: _____________ ADDRESS: _______________________________________________
ALL MEASUREMENTS TO BE TAKEN FROM THE EXTERIOR FINISHED SURFACE
OF STRUCTURES. ALL STRUCTURES MUST BE SHOWN ON THE PLAN AND
LISTED HERE
CALCULATION OF LOT COVERAGE
AREA AND
STRUCTURES EXISTING PROPOSED TOTAL
NET LOT AREA ___________ sq.ft.
________ sq.ft. ________ sq.ft. ________ sq.ft.
________ sq.ft. ________ sq.ft. ________ sq.ft.
______ sq.ft. ________ sq.ft. ________ sq.ft.
________ sq.ft. ________ sq.ft. ________ sq.ft.
GUEST HOUSE ________ sq.ft. ________ sq.ft. ________ sq.ft.
CABANA ________ sq.ft. ________ sq.ft. ________ sq.ft.
STABLE ________ sq.ft. ________ sq.ft. ________ sq.ft.
RECREATION COURT________ sq.ft. ________ sq.ft. ________ sq.ft.
ATTACHED COVERED
PORCHES _______sq.ft. _______sq.ft. _______sq.ft.
ENTRYWAY/ PORTE COCHERE,
BREEZEWAYS ________ sq.ft. ________ sq.ft. _______sq.ft.
ATTACHED TRELLISES________ sq.ft. ________ sq.ft. ________ sq.ft.
*DETACHED STRUCTURES:
(circle all that applies)
SHEDS, TRELLISES, GAZEBO,________ sq.ft. ________ sq.ft. ________ sq.ft.
BARBECUE, OUTDOOR KITCHEN, _______ sq.ft. ________ sq.ft. ________ sq.ft.
ROOFED PLAY EQUP.- over 15 ft. _______ sq.ft. ________ sq.ft. ________ sq.ft.
high and over 120 sq. ft. in area,
WATER FEATURES, ETC. ________ sq.ft. ________ sq.ft. ________ sq.ft.
SERVICE YARD ________ sq.ft. ________ sq.ft. ________ sq.ft.
OTHER ________________ _______ sq.ft. ________ sq.ft. ________ sq.ft.
____________________________
BASEMENT AREA ________ sq.ft. ________ sq.ft. ________sq.ft
(volume of dirt) _____________c.y.
DEPTH OF BASEMENT ________ ________ ________
_________________________________________________________________________
TOTAL STRUCTURES ________ sq.ft. ________ sq.ft. ________ sq.ft.
% STRUCTURAL COVERAGE________ % ________ % ________%
_________________________________________________________________________
TOTAL STRUCTURES
EXCLUDING UP TO 5 & UP TO
800 sq. ft. detached structures that
are not higher than 12 ft. ________ sq.ft. ________ sq.ft. ________ sq.ft.
% STRUCTURAL COVERAGE________ % ________ % ________%
3,649CITY HALL
RHCA BLD'G
GARAGE
2,309
2,527
681
247
3,649
2,527
2,990
1,242 (-565)677
(-47)200
3-10-2023 NO. 2 PORTUGUESE BEND RD
49,446
9,974
20.2
10,043
20.3
9,974
20.2
10,043
20.3
138
Adm. Approval
Page 11 of 17 6/2014
_________________________________________________________________________
PRIMARY DRIVEWAY(S) ________ sq.ft. ________ sq.ft. ________ sq.ft.
PAVED WALKS, PATIO
AREAS, COURTYARDS ________ sq.ft. ________ sq.ft. ________ sq.ft.
POOL DECKING ________ sq.ft. ________ sq.ft. ________ sq.ft.
OTHER PAVED DRIVEWAYS,
ROAD EASEMENTS, PARKING
PADS ________ sq.ft. ________ sq.ft. ________ sq.ft.
_________________________________________________________________________
TOTAL FLATWORK ________ sq.ft. ________ sq.ft. ________ sq.ft.
% TOTAL FLATWORK
COVERAGE ________ % ________ % ________ %
_________________________________________________________________________
TOTAL STRUCTURAL &
FLATWORK COVERAGE ________ sq.ft. ________ sq.ft. ________ sq.ft.
% TOTAL COVERAGE ________ % ________ % _________ %
TOTAL STRUCTURAL &
FLATWORK COVERAGE ________ sq.ft. ________ sq.ft. ________ sq.ft.
Excl. the allowance of up to 5 – 800 sq. ft.
structures from previous page.
% TOTAL COVERAGE ________ % ________ % _________ %
TOTAL SQ.FT. OF PERVIOUS SURFACES (Other than landscaping; _________________sq.ft.
i.e. D.G., pavers set in sand, grass crete)
TOTAL DISTURBED AREA sq.ft.________ sq.ft.________ sq.ft.__________
% DISTURBED AREA _______ % ________ % _________ %
All structures (attached and detached) must be listed.
* Free standing accessory structures such as sheds, trellises, covered patios, gazebo,
fountains, barbecue, outdoor fire place, etc., are not counted towards coverages unless
larger than 120 s.f., their combined area exceeds 800 sq. ft., or if there are more than 5 such
structures on the property.
22,303
2,053
22,303
2,053
24,356 24,356
49.3 49.3
69.4
34,330 34,399
69.6
34,330
69.4
34,399
69.6
34,399
49,446
100
49,446
100
139
Agenda Item No.: 13.C
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE A REPORT ON THE MARCH 9, 2023 THE
PENINSULA PUBLIC SAFETY (PPSC) AND THE PENINSULA
REGIONAL CONTRACT LAW COMMITTEE MEETINGS AND PROVIDE
DIRECTION TO STAFF ON COUNCILMEMBER DIERINGER'S MOTION
TO THE PPSC COMMITTEE
DATE:March 27, 2023
BACKGROUND:
The Peninsula Public Safety Committee (PPSC) is comprised of the four Peninsula Cities, with
two assigned representatives from each municipality, and focuses on collaboration for matters
of Public Safety /Preparation in concert with the Palos Verdes Peninsula Unified School
District.
The Regional Contract Law Committee (RCL) is comprised of the three Peninsula Cities that
contract with the Los Angeles County Sherriff's Department with two assigned representatives
from each municipality.
Both Committees meet quarterly and rotate the Chair annually.
DISCUSSION:
The agendas for both meetings are attached for reference.
At the March 9, 2023 PPSC Meeting, The City Manager presented the City's progress on the
Outdoor Siren Project as directed, and requested feedback from the three other cities on their
interest in a Peninsula-wide collaboration. Councilmember Dieringer also presented materials
from another vendor.
Councilmember Dieringer made the following motion to the committee: f urther explore the
idea of a siren system for the peninsula, gather information through our committee so we can
advise our respective cities about the pros and cons of such a system and investigate grants
available for such a system.
140
Palos Verdes Estates Councilmember and PPSC Chair Dawn Murdock inquired
Councilmember Dieringer's vision for the next step. Councilmember Dieringer responded that
staff would bring back a presentation/information at the next meeting and work with the LA
County Fire Department and the Sheriff's Department for their input. Rolling Hills Estates City
Manager Greg Grammer informed the committee that this request may have to be brought
back at a future meeting past the next scheduled meeting. The motion passed unanimously
with the remaining committee members present.
Staff has questions on the exact scope of work to support Councilmember Dieringer's motion.
Prior to the March 9 committee meetings, the City Council did not provide direction to staff to
move forward with the Outdoor Siren Project for Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file and provide direction to staff.
ATTACHMENTS:
CL_AGN_230309_PPSC_Agenda_F.pdf
CL_AGN_230309_RCL_Agenda_F.pdf
141
Agenda
Palos Verdes Peninsula Public Safety Committee
March 09, 2023
Page 1 of 2
CITY CLERKS: PLEASE POST
AGENDA
PALOS VERDES PENINSULA
PUBLIC SAFETY COMMITTEE
THURSDAY, MARCH 9, 2023
7:30 A.M.
VIRTUAL MEETING
The Palos Verdes Peninsula Public Safety Committee for Thursday, March 9, 2023, at
7:30 a.m., will be conducted via teleconference using the Zoom platform. Members of the
public may participate virtually in the meeting in the following ways:
- Members of the public may listen to the meeting live by calling 1-646-931-3860 from any
phone, Meeting ID: 814 6367 4194, Meeting Password: 459987. (Please note you will not
have the ability to speak using the call-in option from a phone line.)
-Public correspondence may be emailed to the City Clerk at
laurenp@rollinghillsestates.gov.
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC COMMENT
NOTE: This is the appropriate time for members of the public to make comments
regarding items not listed on this agenda.
V. COMMITTEE REORGANIZATION
VI. APPROVAL OF MINUTES
A. MINUTES OF NOVEMBER 10, 2023
142
Agenda
Palos Verdes Peninsula Public Safety Committee
March 09, 2023
Page 2 of 2
VII. OLD BUSINESS
A. SCHOOL RESOURCE OFFICER (SRO) UPDATE (SCHOOL DISTRICT
REPORT)
B. UPDATE ON MENTAL HEALTH SUBCOMMITTEE (RPV WRITTEN)
C. UPDATE ON THE PENINSULA EMERGENCY PREPAREDNESS
TASKFORCE (RHE VERBAL REPORT)
D. ZONEHAVEN EVACUATION PLATFORM UPDATE (RHE VERBAL
REPORT)
E. STATUS UPDATE ON PENINSULA WILDFIRE CAMERAS (RPV
VERBAL REPORT)
F. EMERGENCY PREPAREDNESS STRATEGIC PLAN STATUS REPORT
(RH WRITTEN)
VIII. NEW BUSINESS
A. CITY OF ROLLING HILLS UPDATE ON OUTDOOR SIREN PROJECT (RH
WRITTEN REPORT)
IX. OTHER MATTERS FROM COMMITTEE MEMBERS
NOTE: This is the appropriate time for Committee Members to direct the
placement of items for future action on upcoming agendas.
Next regular meeting Thursday, May 11, 2023 at 7:30 a.m.
143
Agenda
Palos Verdes Peninsula
Regional Contract Law Committee
March 09, 2023
Page 1 of 2
CITY CLERKS: PLEASE POST
AGENDA
PALOS VERDES PENINSULA
REGIONAL CONTRACT LAW COMMITTEE
THURSDAY, MARCH 09, 2023
7:30 A.M.*
VIRTUAL MEETING
The Regional Contract Law Committee for Thursday, March 09, 2023, at 7:30 a.m., will be
conducted via teleconference using the Zoom platform. Members of the public may participate
virtually in the meeting in the following ways:
- Members of the public may listen to the meeting live by calling 1-646-931-3860 from any phone,
Meeting ID: 814 6367 4194, Meeting Password: 459987. (Please note you will not have the ability
to speak using the call-in option from a phone line.)
-Public correspondence may be emailed to the City Clerk at laurenp@rollinghillsestates.gov.
* Meeting will begin immediately following the preceding
Peninsula Public Safety Committee meeting
I. CALL TO ORDER
II. ROLL CALL
III. PUBLIC COMMENT
NOTE: This is the appropriate time for members of the public to make comments
regarding items not listed on this agenda.
IV. COMMITTEE REORGANIZATION
144
Agenda
Palos Verdes Peninsula
Regional Contract Law Committee
March 09, 2023
Page 2 of 2
V. APPROVAL OF MINUTES
A. MINUTES OF NOVEMBER 10, 2022
VI. OLD BUSINESS
A. NONE.
VII. NEW BUSINESS
A. QUARTERLY MEDICAL TRANSPORT RESPONSE TIMES REPORT
(LA COUNTY FIRE DEPARTMENT)
B. QUARTERLY LAW ENFORCEMENT/TRAFFIC/COMMUNITY
OUTREACH REPORT (LA COUNTY SHERIFF’S DEPARTMENT)
VIII. OTHER MATTERS FROM COMMITTEE MEMBERS
NOTE: This is the appropriate time for Committee Members to direct the
placement of items for future action on upcoming agendas.
IX. ADJOURNMENT
Next regular meeting Thursday, May 11, 2023 at 7:30 a.m. immediately following
the preceding Peninsula Public Safety Committee meeting.
145
Agenda Item No.: 13.D
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:DEVELOPMENT OF POLICIES FOR REFUSE SERVICE BILLINGS
DATE:March 27, 2023
BACKGROUND:
The City provides its residents solid waste collection and disposal services by contract
through a private hauler, Republic Services. The last several years have seen refuse
revenues decline due to a shift in approach starting in fiscal year 2020. This shift, while having
merit, has led to challenges in the billing process and, thus, inconsistent billings.
Consequently, staff is recommending Council consider adopting clear policies and/or
ordinances to ensure consistent billings, the avoidance of mistakes, and a reliable and
sustainable revenue stream to cover the cost of providing the services.
DISCUSSION:
As has been discussed with the City Council on a few occasions, starting in fiscal year 2020
there was a change to the approach used to bill City residents for solid waste collection and
disposal services provided by Republic Services. Prior to fiscal year 2019/20, essentially all
City residents were billed for refuse services. However, since then, properties that appeared to
have temporarily suspended services were not billed, such as when the property is under
construction and/or is temporarily unoccupied. For example, in this current fiscal year 2022/23,
a total of seventeen (17) parcels were not billed because of services appeared to have been
temporarily suspended.
In addition, fifteen (15) parcels have not been billed at all going back to before fiscal year
2019/20 because the property was determined at some point to be permanently vacant or
there is no physical structure on the property, only a vacant lot.
The determinations of either temporary or permanent suspension of services as described
above were made based on multiple data sources, which may not be up to date or otherwise
may not be 100% reliable. The reliance on multiple data sources is because Republic
Services does not maintain centralized customer account records that show levels of service,
termination or commencement dates, property addresses, etc. Essentially, Republic services
any property within the City/Association that puts out waste containers since Republic’s
146
compensation is based on a fixed number of parcels (685) and is indexed annually to a
Consumer Price Index. As such, they do not need to track individual customer service levels.
Thus, service information is not readily available from Republic.
Nonetheless, in the last several years Republic performed route audits in connection with City
staff’s efforts to prepare for the annual direct assessment of parcels for refuse services. On a
specific day, or days, drivers are asked to make visual determinations of whether a property is
receiving service since Republic has no other way of knowing. City staff then uses this
information, City records, and RCHA records to make final determinations for billing purposes.
This process is not only tedious, cumbersome, and time-consuming, it is by its very nature
very unreliable.
Based on the above, staff is seeking Council’s feedback and direction on a policy that
addresses the issues described above. To that end, staff offers up the following
recommendations for consideration:
Consider adopting a mandatory trash ordinance whereby all residents are required to
have trash service unless the resident can provide evidence that any and all waste
material is being hauled and properly disposed of at an appropriate facility, or that no
waste (including green waste) is being produced. Except for those properties exempted
from the mandatory trash ordinance, all residential parcels within the City limits
assessed even if services appear to have been temporarily suspended.
Alternatively, adopt policies that accomplish the same results as a mandatory trash
ordinance.
Not only will such a policy/ordinance avoid the timely and unreliable process of determining
whom to bill based on whether services are being provided, this will also provide reliable and
steady revenues to the Refuse Fund to pay for the costs of waste collection and disposal
services provided by Republic Services.
FISCAL IMPACT:
The fiscal impact of adopting an ordinance or policies would be a more sustainable and fiscally
sound Refuse Fund.
RECOMMENDATION:
That Council direct staff to draft an ordinance or policies for Council's approval as described in
this report.
ATTACHMENTS:
147
Agenda Item No.: 15.A
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE UPDATE ON FEMA HAZARD MITIGATION GRANT
PROGRAM AND NEW ROUND OF FUNDING (VERBAL REPORT)
DATE:March 27, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
148
Agenda Item No.: 15.B
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE PROJECT STATUS REPORTS FOR THE CITY
HALL HVAC REPAIR PROJECT, MIDDLERIDGE STORM DRAIN
REPAIR AND DIESEL STANDBY GENERATOR REMOVAL
DATE:March 27, 2023
BACKGROUND:
On March 13th, the City Council approved three capital projects. They are as follows:
1. Middleridge Lane North/South Storm Drain Repairs and Lining
2. City Hall Heating, Ventilation, Air Conditioning (HVAC) replacement
3. City Hall Backup Generator Removal
DISCUSSION:
The following is an update on the status of each project as of March 24, 2023:
1. Middleridge Lane North/South Storm Drain Repairs and Lining: EC Construction is
currently completing the contract execution and preparation of necessary
documentation. Work is tentatively scheduled to begin starting the week of April 10th and
should last up to 30 days. EC Construction is working with the Rolling Hills Community
Association specific to staging areas for heavy equipment and materials.
2. City Hall Heating, Ventilation, Air Conditioning (HVAC) replacement: AC Pros has
executed the contract agreement and has to submit their necessary bonding and
insurance paperwork. Once they do so, the City will issue a Notice to Proceed. At that
time, AC Pros will then submit a detailed schedule for work. The system will be replaced
between April and early May.
Because the work requires some level of lead and asbestos abatement as a result of
insulation, ducts, and ceiling replacement, staff is working closely with the contractor on
impacts to operations and employees during business hours. To minimize impacts to the
construction schedule, operations at City Hall, and employees, staff has asked the
contractor to consider working Saturday and Sunday to offset two weekdays in their
149
schedule. The City Manager would like the City Council to consider closing City Hall for
four Fridays in April, and the first week of May. The contractor has yet to respond to the
city's request to work Sundays but was open initially to a Tuesday through Friday
schedule. Staff anticipates a response upon submission of their final documents and
issuance of a Notice to Proceed.
3. City Hall Backup Generator Removal: Unlimited Environmental Inc. has the contract
agreement and will execute and submit their necessary bonding and insurance
paperwork by 3/24/23. Once they do so, the City will issue a notice to proceed. At that
time, Unlimited Environemtal Inc. will then submit a detailed schedule for work. The
system will be replaced between April and early May.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
150
Agenda Item No.: 16.A
Mtg. Date: 03/27/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
DATE:March 27, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (1
potential case)
ATTACHMENTS:
151