CL_AGN_230522_CC_AgendaPacket_F1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
4.A.A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS
PROCLAIMING JUNE 17, 2023 AS "DOORS OPEN PENINSULA" DAY
RECOMMENDATION: Present to Palos Verdes Library District.
4.B.PRESENTATION BY THE CALIFORNIA DEPARTMENT OF INSURANCE: SAFER
FROM WILDFIRES
RECOMMENDATION: Receive and file.
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, May 22, 2023
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1336 Next Ordinance No. 383
CL_AGN_230522_CC_CADOI_SaferFromWildfires_Presentation.pdf
1
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF MAY 22, 2023
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 8, 2023
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.RECEIVE AND FILE A NOTICE OF INTENT PREPARED BY THE CITY OF
ROLLING HILLS ESTATES TO APPLY FOR A JOINT HAZARD MITIGATION
GRANT PROGRAM COVERING THE FOUR PENINSULA CITIES
RECOMMENDATION: Receive and file.
8.F.CONSIDER AND APPROVE SIXTH AMENDMENT TO THE SUBDIVISION
IMPROVEMENT AGREEMENT TO ALLOW A ONE-YEAR TIME EXTENSION
FOR THE STORM HILL SUBDIVISION IMPROVEMENTS
RECOMMENDATION: Approve Storm Hill's Sixth Amendment to Subdivision
Improvement Agreement.
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
10.A.ZONING CASE NO. 23-004: REQUEST FOR A SITE PLAN REVIEW TO
CONVERT ATTACHED COVERED PORCHES TO ENCLOSED LIVING AREAS,
PAVE 1,250 SQUARE FEET OF LAWN AREA, CONVERT AN EXISTING
CL_AGN_230522_CC_AffidavitofPosting.pdf
CL_MIN_230508_CC_F.pdf
CL_AGN_230522_PaymentOfBills_E.pdf
GR_OES_DR4683_230515_Email_JSlawson_RHE_grant_eligibility.pdf
GR_OES_DR4683_050923_Email_JSlawson_RHE_PVP_HMP_NOI.pdf
GR_OES_DR-4683_HazardMitigationGrantProgramNoticeOfInterest.pdf
Storm Hill- Extension Letter- PM 26356- 05.11.23.pdf
CA_AGR_ARC_SUBD_Rolling Hills Sixth Amendment to Subdivision Improvement
Agreement-c1.pdf
5th Amend Subdivision Agreement - PM 26356 - 04.12.2021.pdf
Storm Hill Subdivision Agreement - (Recorded 06.12.2007).pdf
2
GARAGE INTO A KITCHEN, AND FOR INTERIOR AND EXTERIOR REMODEL
IMPROVEMENTS ON A PROPERTY LOCATED AT 17 CREST ROAD EAST (LOT
9-FT), ROLLING HILLS, CA (WANG), AND FINDINGÂ THEÂ PROJECTÂ
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
RECOMMENDATION:
Receive and file.
11.PUBLIC HEARINGS
12.OLD BUSINESS
12.A.UPDATE ON AUDIT REQUEST FOR PROPOSALS
RECOMMENDATION: Provide direction to staff.
12.B.CONSIDERATION OF CAL WATER'S REQUEST TO SUPPORT ASSEMBLY BILL
838 CALIFORNIA WATER AFFORDABILITY AND INFRASTRUCTURE
TRANSPARENCY ACT OF 2023
RECOMMENDATION: Consider and provide direction to staff.
13.NEW BUSINESS
13.A.CONSIDER AND APPROVE THE PURCHASE AND INSTALLATION OF A
"LITTLE FREE LIBRARY" ON THE CITY HALL CAMPUS
RECOMMENDATION: Approve as presented.
13.B.REPORT BASED ON THE MAY 8, 2023 FINANCE COMMITTEE'S
CONSIDERATION OF AND RECOMMENDATIONS ON THE PROPOSED FISCAL
YEAR 2023/24 BUDGET
RECOMMENDATION: Hear and receive a report from staff on the proposed
revenue and expenditure budgets for the City's Restricted Funds, the Capital
Improvement Fund, and the Refuse Fund based on the recommendations of
the Finance Committee.
13.C.CONSIDER AND APPROVE CONTRACT CHANGE ORDER WITH AC PROS TO
REMOVE AND REPLACE EXISTING CEILING BOXES AS PART OF THE CITY
HALL HEATING, VENTILATION, AIR CONDITIONING (HVAC) PROJECT 2023-01
RECOMMENDATION: Approve as presented.
Attachment 1. Vicinity Map
Attachment 2. Development Table ZC23-018
Attachment 3. 2023-04_PC_Resolution_17CrestRdE_ZC23-004_F_E.pdf
Attachment 4. Development Plans
CL_AGN_230508_CC_AB838_FactSheet_03.23.pdf
CL_AGN_230508_CC_AB838_FactSheet_FINAL.pdf
CL_AGN_230508_CC_AB838_Text.pdf
CL_AGN_230522_CC_LittleFreeLibrary.pdf
CL_AGN_230522_CC_FY23-24_ProposedBudget_OtherFunds.pdf
CL_BID_230510_2023-01_ACPros_CO-02A_CleanCeilingBoxes.pdf
CL_BID_230510_2023-01_ACPros_CO-02B_Remove&ReplaceCeilingBoxes.pdf
3
14.MATTERS FROM THE CITY COUNCIL
15.MATTERS FROM STAFF
16.RECESS TO CLOSED SESSION
16.A.PERSONNEL PURSUANT TO GOVERNMENT CODE SECTION (B) 54957 THE
CITY COUNCIL MAY MEET IN CLOSED SESSION TO CONSIDER THE
APPOINTMENT/EMPLOYMENT OF A PUBLIC EMPLOYEE. (CITY MANAGER)
RECOMMENDATION: None.
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT
Next regular meeting: Monday, June 12, 2023 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_BID_230510_2023-01_ACPros_CO-01_Remove&ReplaceInsualtion.pdf
CL_AGN_230522_HVAC_CO_Pictures.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
4
Agenda Item No.: 4.A
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROLLING
HILLS PROCLAIMING JUNE 17, 2023 AS "DOORS OPEN PENINSULA"
DAY
DATE:May 22, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Present to Palos Verdes Library District.
ATTACHMENTS:
5
Agenda Item No.: 4.B
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PRESENTATION BY THE CALIFORNIA DEPARTMENT OF
INSURANCE: SAFER FROM WILDFIRES
DATE:May 22, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_230522_CC_CADOI_SaferFromWildfires_Presentation.pdf
6
CALIFORNIA DEPARTMENT OF
INSURANCE
Armine Sargsyan
Outreach Analyst
Community Relations and Outreach Branch
1 7
ROLE OF INSURANCE COMMISSIONER
RICARDO LARA
Protect consumers from fraud and abuse
Regulate Most Lines of Insurance and Maintain
Insurer Solvency
Set standards for agents and broker licensing
Perform market conduct reviews of insurance
companies
Resolve consumer complaints
Investigate and prosecute insurance fraud
Cannot require or compel insurance companies to
sell insurance
2
8
Met with more than 150,000 people
to hear wildfire and
insurance concerns
through
875 virtual
events in all
58 counties
Since 2019
What CDI Has Done
3
9
Progress Report
4
•Removed barriers to allow wildfire survivors to
receive critical insurance benefits
•Coverage for evacuation expenses
•Extensions to additional living expenses
•Created disclosures and coverage to meet
upgraded building codes
•One year moratorium from non-renewals (More than
4 million policyholders protected)
•Increased non-renewal notice from 45 to 75 days
10
Improving the FAIR Plan
6
•Asked FAIR Plan to provide complete HO3 policy,
FAIR Plan sued –won –FAIR plan is appealing
•Held Investigatory Hearing on July 13, 2022 on
FAIR Plan & how it may better serve homeowner
and commercial consumers
•Continued engagement with local,county and state
officials along with consumer groups,businesses
and insurance industry
•Department is available to review your specific HOA
matters with legal representatives
11
Launched in January 2022,Safer from Wildfires is
an interagency partnership between Insurance
Commissioner Ricardo Lara and the state’s
emergency response and readiness agencies to
protect lives,homes,and businesses by reducing
wildfire risk.
12
8
13
9
14
10
15
11
Regulations to lower costs and
increase transparency
•Require insurance companies to provide discounts to
homeowners and businesses for hardening their homes
•Provide consumers with transparency about their “wildfire
risk score”that insurance companies assign to properties
•Give consumers the right to appeal their risk determination
•Public hearing was held on April 13, 2022 —regulations
were approved October 14th
•Insurance Companies had until April 12,2023 to submit plans
on how they will incorporate new regulations
16
QUESTIONS?
1-800-927-4357insurance.ca.gov
13 17
Agenda Item No.: 8.A
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF MAY 22, 2023
DATE:May 22, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_230522_CC_AffidavitofPosting.pdf
18
Administrative Report
8.A., File # 1802 Meeting Date: 05/22 /202 3
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MAY 8 , 202 3
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time May 22, 202 3 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: May 18, 2023
19
Agenda Item No.: 8.B
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:May 22, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
20
Agenda Item No.: 8.C
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 8 , 2023
DATE:May 22, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_230508_CC_F.pdf
21
MINUTES – CITY COUNCIL MEETING
Monday, May 8, 2023
Page 1
Minutes
Rolling Hills City Council
Monday, May 8, 2023
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Wilson
presiding.
2. ROLL CALL
Councilmembers Present: Black, Dieringer Pieper, Mayor Pro Tem Mirsch, Mayor Wilson
Councilmembers Absent:
Staff Present: Elaine Jeng, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
John Signo, Planning & Community Services Director
Pat Donegan, City Attorney
Robert Samario, Finance Director
3. PLEDGE OF ALLEGIANCE – Mayor Pro Tem Mirsch
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
City Attorney Donegan noted that pursuant to the Brown Act, the City Council could add an item to the
agenda, including a closed session with a 2/3 vote, due to (1) a need for immediate action and (2) the need
to take action for the attention of the city subsequent to when the agenda was posted and advised the City
Council to add a closed session item under the personnel exemption to consider the appointment or
employment of a public employee pursuant to government code 549-57-B1.
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to move Item 15A after Consent
Calendar. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Motion by Councilmember Pieper, seconded by Councilmember Black to add a Closed Session at the end
of the meeting. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Arun Bhumitra
22
MINUTES – CITY COUNCIL MEETING
Monday, May 8, 2023
Page 2
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MAY 8 ,
2023
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: APRIL 24, 2023
8.D. PAYMENT OF BILLS
Motion by Councilmember Dieringer, seconded by Councilmember Pieper to approve. Motion carried
unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS – NONE
Mayor Wilson moved to Item 15A.
15. MATTERS FROM STAFF
15.A. RECEIVE AND FILE REPORT ON THE BLOCK CAPTAIN EDUCATIONAL EVENT ON APRIL 30,
2023
Presentation by City Manager Elaine Jeng
Public Comment: Debra Schrader, Marian Visco
Motion by Mayor Pro Tem Mirsch, seconded by Councilmember Pieper to receive and file. Motion carried
unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Mayor Wilson returned to the regular agenda order.
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
12. OLD BUSINESS
12.A. RECEIVE A REPORT ON THE ACTION OF THE SOUTH BAY CITIES COUNCIL OF
GOVERNMENTS (SBCCOG) BOARD OF DIRECTORS REGARDING MEMBERSHIP DUES AND
PROVIDE DIRECTION TO STAFF
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
23
MINUTES – CITY COUNCIL MEETING
Monday, May 8, 2023
Page 3
Councilmember Dieringer presented information to the City Council on SBCCOG dues.
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to receive and file submitted items.
Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Motion by Councilmember Pieper, seconded by Councilmember Black to leave the SBCCOG as a dues
paying member starting July 1, 2023. Motion carried with the following vote:
AYES: Black, Pieper, Mirsch, Mayor Wilson
NOES: Dieringer
ABSENT: None
13. NEW BUSINESS
13.A. ADOPT RESOLUTION NO. 1335 ESTABLISHING A POLICY RELATED TO THE BILLING OF
RESIDENTIAL PREMISES IN THE CITY FOR REFUSE SERVICES AND FINDING THE SAME
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Presentation by City Attorney Pat Donegan and Finance Director Robert Samario
Motion by Councilmember Pieper, seconded by Councilmember Black to approve as presented. Motion
carried with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13.B UPDATE ON AUDIT REQUEST FOR PROPOSALS
Presentation by Finance Director Robert Samario
Direction to staff during comments included further exploration with contacted firms the least expensive
options available to perform an audit in compliance with state requirements. No Action taken.
13.C. FISCAL YEAR 2023/24 PROPOSED BUDGET - REPORT ON FINANCE COMMITTEE
RECOMMENDATIONS
Presentation by Finance Director Robert Samario
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to receive and file. Motion carried
unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13.D. APPROVAL TO CLOSE CITY HALL ON THREE FRIDAYS IN MAY 2023 AND ONE FRIDAY IN
JUNE 2023, FOR THE CITY HALL HVAC REPAIR PROJECT
24
MINUTES – CITY COUNCIL MEETING
Monday, May 8, 2023
Page 4
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Pieper, seconded by Councilmember Black to approve as presented. Motio n
carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13.E. DISCUSS REPUBLIC SERVICES REQUEST REGARDING A MODIFICATION TO SOLID WASTE
SERVICES
Presentation by Planning & Community Services Director John Signo
Public Comment: Lori Reyna & Addrian Orssten of Republic Services
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to send this item for further evaluation
and discussion at the Solid Waste & Recycling Committee. Motion carried unanimously with the following
vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
13.F. CONSIDERATION OF CALWATER'S REQUEST TO SUPPORT ASSEMBLY BILL 838
CALIFORNIA WATER AFFORDABILITY AND INFRASTRUCTURE TRANSPARENCY ACT OF
2023
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to table the item until the City
Council has a better understanding as to why the City Council should support. Motion carried unanimously
with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
Councilmember Dieringer discussed consideration of not adding community sign-in sheets, even if redacted,
to agenda items.
Mayor Pro Tem Mirsch discussed some individuals viewing meetings online having difficulty hearing some
speakers during City Council meetings.
Mayor Wilson discussed his attendance at the Presidential Advisory Council Breakfast for the Palos Verdes
Land Conservancy and a response to the City from the Federal Aviation Agency regarding a recent letter
the city sent.
15. MATTERS FROM STAFF
25
MINUTES – CITY COUNCIL MEETING
Monday, May 8, 2023
Page 5
15.B. RECEIVE AND FILE REPORT ON ARBOR DAY EVENT AT THE CITY HALL CAMPUS ON APRIL
28, 2023
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Black, seconded by Councilmember Pieper to receive and file. Motion carried
unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
16. RECESS TO CLOSED SESSION – 9:08 P.M.
16.A. PERSONNEL PURSUANT TO GOVERNMENT CODE SECTION (B) 54957 THE CITY COUNCIL
MAY MEET IN CLOSED SESSION TO CONSIDER THE APPOINTMENT/EMPLOYMENT OF A
PUBLIC EMPLOYEE. (CITY MANAGER)
17. RECONVENE TO OPEN SESSION – 9:40 P.M.
18. ADJOURNMENT : 9:40 P.M.
The meeting was adjourned in memory of former Rolling Hills resident Dr. Blair Filler at 9:40 p.m on May 8 ,
2023. The next regular adjourned meeting of the City Council is scheduled to be held on Monday, May 22,
2023 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California. It will also be available via City’s website link at: https://www.rolling-
hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Patrick Wilson, Mayor
26
Agenda Item No.: 8.D
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:May 22, 2023
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_230522_PaymentOfBills_E.pdf
27
Check Run 05/17/2023
Check No.Check Date Payee Description Amount
028155 5/17/2023 4Leaf, Inc.Code Enforcement April 23 4,560.00
028156 5/17/2023 Bennett Landscape Monthly Maint May 2023 1,139.67
028157 5/17/2023 Best Best & Krieger LLP CPVC Compliant through 4-30-23 1,825.00
028157 5/17/2023 Best Best & Krieger LLP Gen.Serv & Code Enf Through Apr 30, 2023 5,428.00
028157 5/17/2023 Best Best & Krieger LLP Legal Land Use through 04/30/23 912.00
028157 5/17/2023 Best Best & Krieger LLP Wireless Update 1,975.00
CHECK TOTAL $ 10,140.00
028158 5/17/2023 Cell Business Equipment Printer Toner Shipping Cost 40.00
028159 5/17/2023 Civicplus Municode 1 Year Subscription with discount 2023 1,387.63
028159 5/17/2023 Civicplus Municode Online Hosting Annual fee 2023 654.50
CHECK TOTAL $ 2,042.13
028160 5/17/2023 Cox Communications Cox - May2023 158.33
028161 5/17/2023 Southern California News Group 42 PBR-ZC 22-95 Notice 663.56
028162 5/17/2023 E. C. CONSTRUCTION Middleridge Storm Drain Repairs Partial Payment 5/23 70,955.50
028163 5/17/2023 Forum Info-Tech. Inc./Levelcloud Forum IT May, 2023 Services 5,185.00
028163 5/17/2023 Forum Info-Tech. Inc./Levelcloud Forum IT Services Feb 2023 5,476.66
CHECK TOTAL $ 10,661.66
028164 5/17/2023 Gladwell Governmental Services, Inc.CIP BID Notice Preparation Jan/Feb 2023 480.00
028165 5/17/2023 County of Los Angeles Building Services 892.84
028165 5/17/2023 County of Los Angeles LA CODPW Middleridge Drain CCTV Eval 2,786.59
CHECK TOTAL $ 3,679.43
028166 5/17/2023 LA County Sheriff's Department 4/23 LMT Traffic Enforcement by LACSD 683.40
028166 5/17/2023 LA County Sheriff's Department LACSD March 2023 31,092.99
CHECK TOTAL $ 31,776.39
028167 5/17/2023 Micahel Baker International SHEN ENV. Review 2,882.70
028168 5/17/2023 MV CHENG AND ASSOCIATES Finance Dept-April 23 12,217.50
028169 5/17/2023 Orkin Pest Control 4/23 158.00
028170 5/17/2023 Palos Verdes Peninsula Unified School District Newsletter Printed Shells 20K copies 5/23 2,575.44
028171 5/17/2023 Southern California Edison TD1993916_SR3301380_92 Crest Rd Rolling Hills, UG Install 190,736.05
028172 5/17/2023 Texas Child Support SDU PR Withholding 05/16/23 163.15
028173 5/17/2023 Southern California Edison TD 2019774_SR3301380_92 Crest Rd Rolling Hills, OH Removal 5,367.04
ACH-230 5/3/2023 CalPERS PERS Health Premiums May 2023 10,405.10
ACH-231 5/1/2023 Nextiva Telephone Service May 2023 312.34
ACH-232 4/5/2023 CalPERS PERS Admin. Fees 200.00
ACH-233 5/9/2023 CalPERS PERS Retirement PR Ending 05/02/23 3,094.35
ACH-234 5/5/2023 Vantagepoint Transfer Agents - 306580 ICMA Deferred Comp. PR Ending 05/02/23 1,530.34
PR LINK 5/19/2023 PR LINK - Payroll & PR Taxes PR#10 Payroll Processing Fee PR#10 05/03/2023 - 05/16/2023 66.96
PR LINK 5/19/2023 PR LINK - Payroll & PR Taxes PR#10 Pay Period PR#10 05/03/2023 - 05/16/2023 24,662.77
CITY OF ROLLING HILLS
AP23-027, AP23-27A, ACH23-049 & ACH23-050
28
Check No.Check Date Payee Description Amount
390,668.41$
390,668.41$ for the payment of above items.
Elaine Jeng, P.E., City Manager
I, Elaine Jeng, City Manager of Rolling Hills, California certify that the above demands are accurate and there is available in the General Fund a
balance of
29
Agenda Item No.: 8.E
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:RECEIVE AND FILE A NOTICE OF INTENT PREPARED BY THE CITY
OF ROLLING HILLS ESTATES TO APPLY FOR A JOINT HAZARD
MITIGATION GRANT PROGRAM COVERING THE FOUR PENINSULA
CITIES
DATE:May 22, 2023
BACKGROUND:
The Cal OES Hazard Mitigation Assistance (HMA) Team is currently accepting
Notices of Interest (NOIs) for the Hazard Mitigation Grant Program (HMGP) as a
result of the Presidential Major Disaster Declaration, DR-4683 (Severe Winter
Storms, Flooding, Landslides, and Mudslides).
Cities are allowed to prepare a multi-jurisdiction Local Hazard Mitigation Plan
(LHMP or HMP) when neighboring jurisdictions work together to cover a larger
planning area. For over a decade, Rolling Hills Estates (RHE) and Rancho Palos
Verdes (RPV) have jointly prepared an HMP. For this next cycle, they have invited
the other two Peninsula cities to participate.
DISCUSSION:
In order to receive HMA grant funding, a LHMP must be prepared and updated
every five years. The City of Rolling Hills last prepared its LHMP in 2019. Given it
takes an average of 18 months to prepare an LHMP, the City should begin the
process of an update. Joining the other Peninsula cities makes sense because
the cities share common location, topography, and environmental issues.
Preparing a joint LHMP allows the cities to share costs, resources, and staff time;
a collaborative effort will also look at a greater picture and improves coordination
between the cities.
Although CalOES considers each participating jurisdiction an equal partner, RHE
30
is taking lead and filed a Notice of Intent (NOI) on May 10, 2023. CalOES only
allows a city to file one NOI either individually or jointly with other jurisdictions.
CalOES will notify the cities if the NOI is approved within 30 days.
On May 15, 2023, RHE staff received confirmation from CalOES that the joint
HMP has been deemed eligible for the grant application program. The next step
would be to submit a subapplication that is due on August 4th. RHE staff will be
attending associated workshops to better understand the subapplication process.
If approved, the joint LHMP is eligible for up to $200,000 in federal share. The
cities would be responsible for a 25% cost share which would be divided between
the cities.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
GR_OES_DR4683_230515_Email_JSlawson_RHE_grant_eligibility.pdf
GR_OES_DR4683_050923_Email_JSlawson_RHE_PVP_HMP_NOI.pdf
GR_OES_DR-4683_HazardMitigationGrantProgramNoticeOfInterest.pdf
31
1
John Signo
From:Jessica Slawson <jessicas@rollinghillsestates.gov>
Sent:Monday, May 15, 2023 10:53 AM
To:'Jesse Villalpando (RPV) '; MDavid@pvestates.org; Christian Horvath; John Signo
Cc:Alexa Davis
Subject:NOI - Joint Hazard Mitigation Plan
Hi all,
Good morning. Our NOI for the Joint Hazard Mitigation Plan has been approved. Essentially, this means that
CalOES has deemed us eligible for the grant application program and we’re invited to submit a subapplication
that’s due on August 4th.
I’ll be attending associated workshops for the subapplication process to understand what more is needed and
get in touch with you all soon.
Thank you!
Jessica
Jessica Slawson
Management Analyst | City of Rolling Hills Estates
4045 Palos Verdes Drive North | Rolling Hills Estates, CA 90274
P: (310) 377-1577 ext 122 | F: (310) 377-4468
jessicas@rollinghillsestates.gov
32
1
John Signo
From:Jessica Slawson <jessicas@rollinghillsestates.gov>
Sent:Tuesday, May 9, 2023 5:12 PM
To:John Signo; Christian Horvath; 'Jesse Villalpando (RPV) '; MDavid@pvestates.org;
kboriboon@pvestates.org
Subject:FW: SUBMISSION CONFIRMATION
Hi all,
Thank you for the continued regional PVP partnership. RHE has submitted a Notice of Interest for the purposes
of obtaining an emergency planning consultant to develop a Multi‐jurisdictional Hazard Mitigation Plan for the
PVP cities.
I’ll keep everyone posted on next steps.
Thanks again,
Jessica
Jessica Slawson
Management Analyst | City of Rolling Hills Estates
4045 Palos Verdes Drive North | Rolling Hills Estates, CA 90274
P: (310) 377-1577 ext 122 | F: (310) 377-4468
jessicas@rollinghillsestates.gov
From: No Reply ‐ HMA <hma_noreply@caloes.ca.gov>
Sent: Tuesday, May 9, 2023 5:03 PM
To: Jessica Slawson <jessicas@rollinghillsestates.gov>
Subject: SUBMISSION CONFIRMATION
33
2
Hi Jessica Slawson,
Thank you for submitting a Hazard Mitigation Grant Program (HMGP) Notice
of Interest (NOI) to the California Governor's Office of Emergency Services
(Cal OES).
Your NOI will be reviewed by Cal OES staff to determine if your proposed
activity represents an eligible HMGP activity. Upon completion of our review,
you will receive a notification email deeming this NOI either approved or
ineligible. Notifications will be made within 30 days of submission.
If your NOI is approved, you will be invited to submit a full subapplication for
this proposed mitigation action, and additional resources to assist you in the
completion of your subapplication will be made available.
Preparing for your Subapplication:
All subapplications will require a Match Commitment Letter, Work Schedule
and Cost Estimate documentation. Additional documentation such as a
Maintenance Commitment Letter may be required. In anticipation of an
approved NOI, we suggest keeping this information up-to-date and on-hand.
For letters that require signatures by authorized agents or governing bodies,
we recommend visiting the Cal OES 404 website HERE to familiarize yourself
with the Match Commitment Letter and Maintenance Commitment Letter (if
applicable) templates, as time constraints when authorizing these letters can
be an issue.
All hazard mitigation projects must go through a Benefit-Cost Analysis (BCA)
review by FEMA. We recommend starting this process as soon as possible,
as assembling the required BCA documents is time consuming. Information
about FEMA’s BCA review can be found HERE, with more detailed
information located at bottom of the Cal OES 404 webpage HERE.
34
3
Environmental and Historic Preservation (EHP) Checklist and/or a EHP
narrative may be required. Please review the EHP requirements for your
project type and prepare accordingly.
More information about HMGP is available on the program webpage
at https://www.caloes.ca.gov/cal-oes-divisions/recovery/disaster-mitigation-
technical-support/404-hazard-mitigation-grant-program
Please direct any questions to HMA@caloes.ca.gov. We are here to help.
Thank you.
Sincerely,
Hazard Mitigation Assistance Branch
California Governor’s Office of Emergency Services
35
DR-4683 HAZARD MITIGATION GRANT PROGRAM
(HMGP) NOTICE OF FUNDING OPPORTUNITY
Overview
The California Governor’s Office of Emergency Services (Cal OES) presents a mitigation
funding opportunity for FEMA’s Hazard Mitigation Grant Program (HMGP) through the
Presidential Major Disaster Declaration, DR-4683 (Severe Winter Storms, Flooding,
Landslides, and Mudslides). This opportunity provides funding for communities to
implement mitigation activities that reduce risk to life, property, and infrastructure from
natural hazards. In California, natural hazards include wildfire, earthquake, drought,
extreme heat, flooding, and other natural hazards as defined in the State Hazard
Mitigation Plan. HMGP funding can support the development of hazard mitigation
planning, project scoping activities (i.e., Advance Assistance), and mitigation projects.
This funding opportunity presents significant funding for eligible mitigation activities
across the State. Figure 1 below demonstrates the timelines associated with this
funding opportunity.
In addition, Cal OES is continuing the Prepare California Match Initiative which
provides funding to eligible California communities that are the most socially
vulnerable and at the highest risk for future natural hazard events to help them meet
the 25% non-federal (local) cost share requirement. Communities interested in Prepare
California Match funding need to meet Prepare California eligibility requirements and
specify their request to be considered for Prepare California Match funding within their
submitted HMGP project Notice of Interest (NOI) and subapplication, as detailed in
the Prepare California Match NOI section on page 4. Additional Prepare California
Match eligibility considerations can be found in the Eligible Subapplicants section
located on page 6.
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 1 36
Figure 1: HMGP (DR-4683) Funding Opportunity Timeline
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 2 37
Eligible Subapplicants
Local governments—including cities, counties, special government districts, state
agencies, and Tribal governments (federally and non-federally recognized tribes)—are
considered eligible HMGP subapplicants. Certain private nonprofits may also be
eligible for HMGP funding (consistent with 44 CFR §206.221and 206.434).
Hazard Mitigation Plan Eligibility Factors
Eligible subapplicants must have a FEMA approved and adopted local hazard
mitigation plan (LHMP) or tribal hazard mitigation plan prior to the FEMA Notice of
Grant Award. Eligible subapplicants that do not meet the hazard mitigation planning
requirement may have their county or an eligible private nonprofit apply on their
behalf. If a county or eligible private nonprofit applies on behalf of an eligible
subapplicant, the county in which the work will be performed must meet the LHMP
requirement 1. Please note, state agencies meet this requirement through their
inclusion in the 2018 California State Hazard Mitigation Plan.
If a jurisdiction does not have an LHMP, they may apply for grant funding to develop
one. Single jurisdiction plans are limited to a maximum federal share of $150,000; multi-
jurisdiction plans with less than 5 participants are limited to a maximum federal share of
$200,000; multi-jurisdiction plans with five (5) to nine (9) participating entities are limited to
a maximum federal share of $250,000; multi-jurisdiction plans with 10 participants, or more
are limited to a maximum federal share of $300,000. A fully participating entity is defined
as an entity which will fully participate 2 in the planning process, and who will adopt
the plan upon receiving FEMA plan approval. Due to the length of time
(approximately nine (9) months) it takes for plans to be awarded funding under this
grant, it is important that communities evaluate their plan’s current LHMP expiration
date. This funding may not be available in time to support plan development,
approval, and adoption for mitigation plans expiring before 2026.
Additional Eligibility Factors
Mitigation projects must be eligible, feasible, cost-effective, and Environmental and
Historic Preservation (EHP) compliant per FEMA’s Hazard Mitigation Assistance (HMA)
Guidance. Projects must be stand-alone mitigation activities that reduce natural
hazard risk as their primary benefit. Cal OES strongly encourages the submission of
mitigation projects that achieve multiple benefits (i.e., environmental, ecosystem,
economic benefits, etc.).
1Check the hazard mitigation plan status by visiting the FEMA interactive mitigation plan status viewer,
and/or by 1) contacting the Cal OES HMA Branch or 2) visiting the Cal OES Local Hazard Mitigation
Program website and scroll down to view county-specific LHMPs.
2The plan has been formally adopted by the governing body of the jurisdiction (e.g., City Council,
County Commissioner, Tribal Council), (44 CFR 201.6(c)(5)). Participating means creating a FEMA
approvable annex.
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 3 38
Prepare California Match Eligibility Determination
Eligible entities seeking to use Prepare California Match funding to meet HMGP’s 25%
non-federal (local) cost share requirement must be a county, city, special district, or
tribal government. Private nonprofits and State agencies are NOT eligible for Prepare
California Match. The eligible entity must apply for an HMGP project that directly and
primarily benefits a community considered socially vulnerable and at high hazard risk
according to the Cal OES Hazard Mitigation Assistance Hazard Risk and Social
Vulnerability Map 3. Cal OES utilizes the State-wide, 2018 Center for Disease Control
(CDC) Social Vulnerability Index (SVI) and the American Community Survey data to
determine social vulnerability. Communities that are eligible FEMA subapplicants but
do not meet the criteria for Prepare California Match are still eligible to apply for the
HMGP funding opportunity; however, they will be responsible for the non-federal
(local) cost share for their project.
Subapplication Process
Interested subapplicants must submit a Notice of Interest (NOI) via the Engage Cal
OES Portal prior to submitting a subapplication. Prior to submitting the NOI,
subapplicants will need to be prepared to address the following questions:
x What is the natural hazard to be addressed?
x What is the problem caused by the natural hazard?
x What are the consequences if the project is not completed?
x What are the existing conditions and the proposed level-of-protection increase?
x Is this project shovel ready, Phased, or Advance Assistance/Scoping (see Figure
2 below)
3 The Vulnerability Map shows all census tracts that 1) exceed the 70th percentile in SVI or have a
median household income of less than 80 percent of the state median, and 2) exceed the 85th
percentile in any of the five (5) hazard categories, exceed the 70th percentile in overall hazard
exposure, or have significant earthquake risk based on estimated shake intensity. Click on a census tract
for more information about how the Overall Hazard Exposure Percentile is calculated. Hazard exposure
is based on Cal OES’ analysis of several datasets related to wildfire, flood, earthquake, drought, and
heatwave frequencies. These sources include Pyrologix (wildfire), First Street Foundation (flood), National
Risk Index for Natural Hazards (earthquake, drought, and heatwave), and Cal Adapt (wildfire and
heatwave). Social vulnerability scores are based on the 2018 CDC Social Vulnerability Index.
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 4 39
Type Examples
Planning Activities include developing a new hazard mitigation plan or updating a current
mitigation plan.
Planning Related
Activities include updating or enhancing sections of the current FEMA-approved
mitigation plan (risk and vulnerability assessments), integrating information from
mitigation plans with other planning efforts (disaster recovery, comprehensive
plans, long-term community planning initiatives), building capacity through
delivery of technical assistance and training, and evaluating adoption and/or
implementation of ordinances that reduce risk or increase resilience.
Project
(Shovel-Ready /
Phased)
Activities involve construction and/or physical work. Examples include but are
not limited to property acquisition demolition or relocation, flood risk reduction,
infrastructure retrofit, structural elevation, structural seismic retrofit, hazardous
fuels reduction, defensible space, and generator(s) (If benefit cost analysis (BCA)
feasible). Typically, a shovel ready project includes construction activities only
and already has completed a 60% design development, has all the sites
identified, and has completed CEQA. Phased projects include design activities
(Phase I) and construction (Phase II).
Advance
Assistance
Activities include the planning and technical studies needed for the
development of future shovel ready mitigation projects and future completed
HMA subapplications. Advance Assistance can be utilized when the preferred
alternative is not known. The activities typically seen in AA include seismic
assessments, H&H / modelling, alternative analysis, feasibility studies, 60% design,
CEQA, EHP studies, BCA development, site selection, homeowner engagement,
and a future project subapplication.
5% Initiative
Activities are defined as mitigation actions that meet all HMGP requirements but
may be difficult to evaluate against traditional program cost-effectiveness
criteria. Examples include early warning systems, post-disaster building code
enforcement, public awareness and education for mitigation campaigns,
hazard identification or mapping, new techniques/methods of mitigation and
generator(s) (if protecting a critical facility and if there is insufficient data to
evaluate a generator project using a standard HMA-approved Benefit-Cost
Analysis (BCA) method).
Figure 2: HMGP Subapplication Types
All NOIs must be submitted by the posted deadline, May 10, 2023. NOIs submitted after
this date will be considered for the next available funding opportunity.
Cal OES will review NOIs for eligibility. If approved, eligible subapplicants will be invited
via the Engage Cal OES Portal to complete and submit a full project subapplication.
Cal OES will review all subapplications and submit projects to FEMA in accordance
with the State’s priorities (see funding priorities section).
Following submission to FEMA, the subapplications will be reviewed for eligibility,
feasibility, cost-effectiveness, and EHP compliance prior to approving and awarding
funds by FEMA. Depending on the subapplication type and complexity, the FEMA
review process could range from 12-24 months. On average, local hazard mitigation
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 5 40
plans and plan updates take nine (9) months from submission to award. Subapplicant
non-federal (local) cost share MUST be available at time of subapplication submission
and at time of award. The subapplicant MUST also be ready to implement upon
project award. Subapplicants that performed work related to a subapplication prior to
its submittal and/or award may result in the subapplication being determined as
ineligible and removed from funding consideration.
Prepare California Match NOI Requirements
For those eligible entities interested in using Prepare California Match funding to meet
HMGP’s 25% non-federal (local) cost share requirement, there are three (3)
requirements that must be included/addressed in their submitted HMGP NOI 4:
1. The project/plan title MUST include “Prepare California Match”.
2. In the “Brief Summary” question, the subapplicant MUST clearly describe how
the proposed mitigation action achieves the funding priority criteria, as
explained below in subsection “Addressing Funding Priority Criteria (Priorities 2-
4)”. Additionally, the subapplicant must demonstrate how the proposed action
directly and primarily benefits eligible socially vulnerable and high hazard risk
communities (include the census tract(s) numbers).
3. In the “Activity Cost” section, the subapplicant MUST record “Prepare California
Match” in the source of subapplicant match question.
Funding Priorities
Cal OES will prioritize and select HMGP subapplications for funding based on Figure 3
below. Each row represents one (1) of the four (4) funding priorities, each of which
include their own specific criteria that should be clearly demonstrated and explained
throughout the subapplication.
4Cal OES will review and select subapplications for the Prepare California Match Initiative, all eligible
entities may not be selected, if not selected the subapplication may remain in the funding
consideration but would be required to meet the non-federal (local) cost share requirement.
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 6 41
Figure 3: HMGP (DR-4683) Funding Priorities
Type Eligibility
1. Local
Hazard
Mitigation
Plans
Up to 7% of the total available HMGP funds for California may be used to fund the
development of hazard mitigation plans, and hazard mitigation plan updates.
Funding may be requested up to the following funding limits below.
Planning subapplication priorities are as follows:
1. MJHMPS 5 with at least 10 participants that promote whole community resiliency
(Federal Share Cap $300K);
2. MJHMPS with five (5) to nine (9) participants that promote whole community
resiliency (Federal Share Cap $250K);
3. MJHMPs with less than five (5) participants (Federal Share Cap $200K); and
4. Single Jurisdiction plans (Federal Share Cap $150K).
*Cal OES is prioritizing hazard mitigation plans with an expiration date during or after
2026.
2. Advance
Assistance
(AA)
Up to 25% of the total available HMGP funds for California, or $10 million (whichever
is less) may be used to develop and/or design projects for HMGP or other HMA
programs. AA projects must result in a shovel-ready project subapplication,
including identification of all site locations, 60% design, feasibility, CEQA 6 analysis,
and a future subapplication that includes a benefit-cost analysis. Cal OES will
consider AA projects that meet the following objectives:
1. Protect a socially vulnerable 7 community; and
2. Result in a project that would fall within the criteria outlined in funding priority
#3.
3. Projects
(Shovel-Ready
and Phased
Projects)
Any funds not expended under funding priority #1 & 2 are available to fund priority
projects that meet the following criteria:
1. Projects with a Total Project Cost equal to or greater than $5,000,000.00 that
intend to achieve one or more of the following:
a. Protect a socially vulnerable community;
b. Implement a nature-based solution to reduce risk and/or advance
climate adaption goals;
c. Advance whole community risk reduction;
d. Protect high-impact critical infrastructure.
5Multi-Jurisdictional Hazard Mitigation Plan is defined as a plan jointly prepared by more than one
jurisdiction, meeting all the requirements as outlined in 44 CFR 201.6. The term “Jurisdiction” is referred to
as “local government” which is defined in 44 CFR 201.
6The California Environmental Quality Act (CEQA) generally requires state and local government
agencies to inform decision makers and the public about the potential environmental impacts of
proposed projects, and to reduce those environmental impacts to the extent feasible.
7Socially vulnerable community is defined as exceeding the 70th percentile in SVI or having a median
household income of less than 80 percent of the state median via the Cal OES Hazard Mitigation
Assistance Hazard Risk and Social Vulnerability Map.
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 7 42
Type Eligibility
2. Projects with a Total Project Cost less than $5,000,000.00 that intend to achieve
one or more of the following:
a. Protect a socially vulnerable community;
b. Implement a nature-based solution to reduce risk and/or advance
climate adaption goals;
c. Advance whole community risk reduction;
d. Protect high-impact critical infrastructure;
e. Establish earthquake early warning systems.
4. Planning
Related
Activities,
AA, and 5%
Initiative
(non-socially
vulnerable
communities)
Funds will be allocated based on funding priorities #1-3. All subapplicants will be
reviewed at a high level to determine the funding priority they fall in. Based on the
number of subapplications received and the total funds available, projects in the
priority #4 category may not be fully reviewed and RFId before selections are
made.
Addressing Funding Priority Criteria
Subapplicants must demonstrate and explain the criterion as listed in Figure 3 above in
order for the subapplication to be considered under funding. The following are
examples and potential solutions for achieving these criteria:
1. “Protect a socially vulnerable community”
a. The subapplication must indicate and describe the protection to a
socially vulnerable community (see footnote #3 for additional details). The
subapplication should include maps demonstrating the project
benefitting area and individual census tracts for the socially vulnerable
population. The primary source for determining social vulnerability is the
Cal OES Hazard Mitigation Assistance Hazard Risk and Social Vulnerability
Map.
2. “Implement a nature-based solution (NBS) to reduce risk and/or advance
climate adaption goals”
a. NBS: The subapplication must indicate and describe how the project
incorporates one or more nature-based solutions. Nature-based solutions
are sustainable environmental management practices that: a) restore,
mimic, and/or enhance nature and natural systems or processes and b)
support natural hazard risk mitigation as well as economic, environmental,
and social resilience efforts. Nature-based solutions use approaches that
include, but are not limited to, restoration of grasslands, rivers, floodplains,
wetlands, dunes, and reefs; living shorelines; soil stabilization; aquifer
storage and recovery; and bioretention systems.
b. Climate Change: Projects should state how they address climate impacts
related to Sea Level Rise (SLR), drought, increased precipitation, and/or
more frequent storms, and also label throughout the scope of work as a
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 8 43
climate adaptive project. Subapplications should state how the project
will make communities more resilient against climate change.
c. Future Conditions: Projects should also state how they anticipate future
conditions (planning, design, and operations) and how the project will
help communities better respond to these conditions. Therefore, they
should address climate changes, demographic changes, population
changes, and/or land use changes.
3. “Advance whole community risk reduction”
a. The project’s benefitting area should protect at least 30% of the
population. In addition, the subapplication should address how the
project benefits the whole community, inclusive of children, individuals
with disabilities, and others with access and functional needs; those from
religious, racial, and ethnically diverse backgrounds; and people with
limited English proficiency.
4. “Protect high-impact critical infrastructure”
a. The subapplication must explain how the project mitigates natural hazard
risk to critical physical structures, facilities, and systems that provide
support to a community, its population, and its economy. This includes
natural systems 8.
Subapplication Requirements
Cal OES will ONLY submit complete and FEMA credible 9 subapplications for funding
consideration. This section provides important subapplication information and the
required supporting documentation.
Period of Performance
In accordance with the FEMA HMGP requirements, the period of performance for all
subapplications can be up to 36 months.
Cost Share
Eligible subapplicants will be responsible for covering the required 25% non-federal
share (local match). If eligible and selected for Prepare California Match, Cal OES will
cover the 25% non-federal share (local match).
Benefit-Cost Analysis
A FEMA credible benefit-cost analysis (BCA) is required for phased and shovel-ready
projects. BCAs are not needed for planning, planning-related, 5% initiative, and
project scoping (i.e., Advance Assistance) activities.
8Examples include mangroves and wetlands, oyster reefs, and sand dunes; permeable pavement and
driveways; green roofs; and natural areas incorporated into city designs.
9Eligible, feasible, cost-effective, and EHP compliant.
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 9 44
Environmental and Historic Preservation
Compliance with all applicable Federal and California EHP laws, executive orders, and
regulations to assess potential impacts of a proposed project on affected physical,
cultural (historic and archaeological), biological, and social resources is a condition of
FEMA HMGP funding. Therefore, all HMGP project subapplications must undergo
an EHP review as part of FEMA’s eligibility review process prior to award. Projects for
which actual physical work, such as groundbreaking, demolition, or construction has
occurred prior to project award may be ineligible for funding.
Procurement
All contracts and purchases must comply with Federal procurement guidelines
outlined in 2 CFR 200 to be eligible for funding. Additionally, contracts and purchases
must also comply with all applicable California and local procurement laws,
regulations, and policies.
In accordance with 2 CFR 200, contractors who assist with grant subapplication
development will be ineligible to compete for subsequent procurements/contracts on
the same grant award due to conflict of interest in which an unfair competitive
advantage is present [i.e., future Phase I (design/EHP) and/or Phase II work
(construction)].
Required Supporting Documentation
The following materials will need to be included as part of the subapplication in order
to be considered complete:
1. Project Gantt Chart (Upload to Work Schedule Section)
2. Cost Estimate Narrative (Upload to Project Cost Estimate Section)
3. Maintenance Letter (Auto generated through Engage Portal)
4. Match Commitment Letter (Auto generated through Engage Portal)
5. Benefit-Cost Analysis Toolkit and Calculator PDF (Upload to BCA Section)
6. Benefit-Cost Analysis Methodology (Upload to BCA Section)
7. Benefit-Cost Analysis Documentation for Non-Default Values (Upload to BCA
Section)
8. FEMA EHP Checklist (Upload to Environmental Review Section)
Award and Grant Monitoring
Upon FEMA award, subrecipients will submit requests for reimbursement as work is
completed. Cal OES requires subrecipients to submit reimbursement requests quarterly
via submission of the quarterly report. Reimbursement requests will be subject to
supporting documentation requirements to substantiate costs and validate eligibility
against the approved subapplication and scope of work. Please note, work started
prior to FEMA review and approval is not reimbursable and may result in total de-
obligation of the project. Some non-construction, non-groundbreaking work may be
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 10 45
eligible for reimbursement if included in the cost estimate and specified as “pre-award
costs.”
Subrecipients are responsible for managing the day-to-day operations of their grant.
Subrecipients are subject to quarterly progress and financial reporting, a closeout
process, and site visits as deemed necessary by Cal OES.
Technical Assistance
Cal OES is pleased to provide technical assistance to interested subapplicants. Our
subject matter experts are available to discuss project eligibility, the application
process, or other related matters. Please reach out to HMA@caloes.ca.gov with
questions or to schedule a call.
DR-4683 HMGP Notice of Funding Opportunity
California Governor’s Office of Emergency Service 11 46
Agenda Item No.: 8.F
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE SIXTH AMENDMENT TO THE
SUBDIVISION IMPROVEMENT AGREEMENT TO ALLOW A ONE-YEAR
TIME EXTENSION FOR THE STORM HILL SUBDIVISION
IMPROVEMENTS
DATE:May 22, 2023
BACKGROUND:
The subdividers of the Storm Hill project are requesting a one-year extension to complete the
required subdivision improvements on Parcel Map 26356.
The original Subdivision Agreement went into effect on June 8, 2005, with subsequent
amendments through the years extending the performance date. The last amendment (Fifth
Amendment) became effective on April 12, 2021, and required the subdividers to complete the
improvements by no later than June 8, 2023.
DISCUSSION:
The project is moving forward and the subdividers have made substantial progress.
Construction broke ground in January 2023.
Due to the extensive rain from January through April construction was much slower
than anticipated but continually progressed forward.
The rough grading, sewer, gas, storm drain lines, SCE conduit, and data conduit
installations are all completed.
California Water Service is completing the installation of the water line.
Remaining items include:
Finished grading
Pull SCE and data lines through installed conduit
Asphalt/striping
Landscaping
The physical construction is estimated to be completed in 2-3 months. Another 1-2 months is
expected for “final sign offs” with the various agencies. Out of an abundance of caution, the
47
subdivider is requesting a one-year extension to June 8, 2024.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve Storm Hill's Sixth Amendment to Subdivision Improvement Agreement.
ATTACHMENTS:
Storm Hill- Extension Letter- PM 26356- 05.11.23.pdf
CA_AGR_ARC_SUBD_Rolling Hills Sixth Amendment to Subdivision Improvement
Agreement-c1.pdf
5th Amend Subdivision Agreement - PM 26356 - 04.12.2021.pdf
Storm Hill Subdivision Agreement - (Recorded 06.12.2007).pdf
48
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65277.00010\41319027.1
-1-
Sixth Amendment to Subdivision Improvement Agreement
This Sixth Amendment to the Subdivision Improvement Agreement ("Sixth Amendment"),
effective ___________, 2023, is between the City of Rolling Hills, a municipal corporation
("City"), and Storm Properties, Inc. and Claudia Storm Grzywacz (the "Subdividers"), whose
addresses are set forth in the amended Subdivision Reference Data attached hereto as Schedule A,
as of the date set forth below.
RECITALS
A. The City and Subdividers entered into a Subdivision Improvements Agreement dated June
8, 2005, which was recorded on June 12, 2007 as document number 20071416757
("Improvement Agreement").
B. The City and Subdividers amended the Improvement Agreement in 2008, 2010, 2015, 2020,
and 2021.
C. The COVID-19 global pandemic has had a significant and ongoing impact on business
operations since March 2020, therefore resulting in disruptions that continue to affect
various aspects of business and daily life worldwide. In addition to the foregoing, extensive
rain from January – April 2023 caused construction on the Improvements to proceed slower
than anticipated.
D. The Subdividers have requested an extension of the Time of Performance under the
Improvement Agreement by one (1) additional year.
E. In light of the circumstances, the City consents to the requested extension and affirms the
presence of reasonable grounds justifying the requested extension.
F. The parties therefore desire to modify the Improvement Agreement by this Sixth
Amendment to reflect the new extended term of the Improvement Agreement, as set forth
below.
AMENDMENTS
1. Section 2. TIME OF PERFORMANCE shall be amended as follows:
Subdividers shall complete the Improvements, as specified in Schedules A through E, by
no later than June 8, 2024 or upon development of any one of the building sites of the Subdivisions,
whichever comes first.
2. No Other Changes
Except as expressly modified by this Sixth Amendment, all provisions of the
Improvement Agreement as amended, remain unchanged and are reaffirmed by this Sixth
Amendment.
[Signatures on Following Page]
50
65277.00010\41319027.1
-2-
City
CITY OF ROLLING HILLS, A
MUNICIPAL CORPORATION
By:
Its:
Date:________________
Approved as to form:
By:
Its:
Date:________________
Subdividers
STORM PROPERTIES, INC.
By:
Its:
Date: _______________
CLAUDIA STORM GRZYWACZ, Trustee
of the Claudia Storm Bird Trust dated
August 3, 1995 as to an undivided 1/4
interest.
By:
Date: _______________
Attest by:__________________________
Date:__________________
51
65277.00010\41319027.1
-3-
ACKNOWLEDGMENT
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of )
On before me,
, Notary
Public
(insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)
acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
52
65277.00010\41319027.1
-4-
ACKNOWLEDGMENT
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California
County of )
On before me,
, Notary
Public
(insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s)
acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature (Seal)
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Agenda Item No.: 10.A
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:ZONING CASE NO. 23-004: REQUEST FOR A SITE PLAN REVIEW TO
CONVERT ATTACHED COVERED PORCHES TO ENCLOSED LIVING
AREAS, PAVE 1,250 SQUARE FEET OF LAWN AREA, CONVERT AN
EXISTING GARAGE INTO A KITCHEN, AND FOR INTERIOR AND
EXTERIOR REMODEL IMPROVEMENTS ON A PROPERTY LOCATED
AT 17 CREST ROAD EAST (LOT 9-FT), ROLLING HILLS, CA (WANG),
AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
DATE:May 22, 2023
BACKGROUND:
Commission Action
On April 20, 2023, the Planning Commission conducted a morning field trip at 17 Crest Road
East. Members of the public who were present included:
• Zhe Song, Applicant, Project Manager and Designer
• Janie Zou, Applicant, Architectural & Interior Designer
• Andy Chou, 29 Crest Road East
• Charlie Raine, 2/4 Pinto Lane and 64 Portuguese Bend Road
• Francesca Wachs, 52 Portuguese Bend Road
The applicants were proposing the following:
• Converting a 244-square-foot (SF) covered patio into a tea room in the front of the home;
• Converting an attached 702 SF garage into a kitchen;
• Converting an attached covered patio in the rear of the home into livable area and adding
living area for a total of 1,910 SF; and
• Replacing a lawn behind the residence with a 1,250 SF paved patio.
Some of the issues raised included:
Landscape screening in the front
Converting the garage to a kitchen and losing covered parking space
Stormwater runoff
94
Commissioners and the public were able to walk the site to better understand the project. The
meeting was adjourned to the evening meeting.
All Commissioners were present remotely at the evening meeting. Staff included Assistant
Planner Stephanie Grant, Director John Signo, and Assistant City Attorney Ryan Stager.
Present from the public were:
• Zhe Song, Applicant, Project Manager and Designer
• Janie Zou, Applicant, Project Supervisor, Architectural & Interior Designer
• Youkun Nie, Applicant’s Representative
• Dong Tao, Applicant’s Landscape Designer
• Charlie Raine, 2/4 Pinto Lane and 64 Portuguese Bend Road
• Councilmember Leah Mirsch
Staff gave a presentation of the project and addressed the questions raised earlier at the field
trip, including drainage and parking concerns. Staff indicated Code only requires a two-car
garage for single-family homes, which will still be provided. Drainage would be reviewed by LA
County Building & Safety.
There was a concern with the hedge in the front and the height of the landscaping. Staff
indicated the landscape plan was reviewed by the City’s landscape consultant for proper
spacing to avoid the creation of the hedge, however, the applicant was still concerned about
proper screening. The plants could grow very high if not maintained and the Commission
could consider adding a condition.
Chair Chelf made a motion to approve as presented with added conditions:
• Paving in the rear must be permeable
• Landscaping in the front limited to a height of eight feet
The applicants agreed to the conditions.
Commissioner Cooley seconded the motion.
Roll call was taken and the motion passed 4-0 (Cardenas abstaining).
Zoning, Location, and Lot Description
The lot is an irregularly shaped parcel zoned RAS-2 and the net lot area is 395,840 square
feet (9.08 acres). The lot is currently developed with an 8,796-square-foot single-family
residence, 1,747-square-foot attached and detached garages, 320-square-foot swimming
pool/spa, 42-square-foot pool equipment, 2,720-square-foot stable, 4,700-square-foot
recreation court, 2,771-square-foot covered porches, 527-square-foot entryway, 96-square-
foot service yard, and 1,139-square-foot basement. There are two building pads: the main
building pad is developed for residential, equestrian, and recreational uses; the second is for
the swimming pool and spa. The main building pad includes an existing 11,330-square-foot
corral, 6,741-square-foot riding ring, and barn in the front yard. The barn is located
approximately 250 feet back from Crest Road East. The existing residence is located in the
rear portion of the main building pad. The second building pad is developed with a pool and
spa in the southwestern portion of the property.
The lot has a depth of approximately 870 feet and a lot width of approximately 540 feet. The
95
property slopes downward from Crest Road East to the rear of the property toward the south.
The grade elevation between the main building pad and the street is approximately 30 feet.
Past Approvals
On August 16, 2005, the Planning Commission Approved Zoning Case No. 706 and
Resolution No. 2005-22 for a Site Plan Review for grading and a 3,381-square-foot addition to
a single-family residence, 4,160 square feet of covered porches along the rear of the
residence, 216 square feet to the existing garage, and a 7,350-square-foot basement.
On July 17, 2007, the Planning Commission approved a time extension for Zoning Case No.
706. The Applicant also proposed to scale down the project by eliminating the basement and
decreasing the size of the addition. The Planning Commission approved Resolution No. 2007-
1 1 for a modification to Resolution No. 2005-22 for a Site Plan Review for grading and an
addition.
On November 28, 2011, the Planning Commission approved Zoning Case No. 806 and
Resolution No. 2011-11 granting a Site Plan Review for the grading and construction of a new
residence and accessory structures. A Variance was granted to exceed the maximum
permitted grading quantities for a sports court. Conditional Use Permits were granted for the
construction of a detached garage and sports court. The project was taken under the
jurisdiction of the City Council, and was approved by the City Council on January 9, 2012.
DISCUSSION:
Applicant Request
On January 5, 2023, an application was duly filed by Yaohui Wang requesting a Site Plan
Review to convert a total of 2,876 square feet of covered porches and an attached garage into
enclosed living areas. The Project will: 1) demolish an existing attached covered porch and
build a new roof that will extend to the existing footprint at the southern end of the residence,
and construct a 1,910-square-foot addition for a living room, bathrooms, and mediation room;
2) convert 1,250 square feet of existing lawn next to the existing attached covered porch into
paved area; 3) convert an existing 244-square-foot attached porch in the northwestern corner
of the residence into a tea room; and 4) convert a 702-square-foot garage into a Chinese wok
kitchen and remodel the southern wall. The proposed living room addition at the southern end
of the residence is located behind the house with views of the ocean. The U-shaped footprint
of the residence will be modified to create a donut-shaped footprint with an open courtyard in
the center.
The project also includes the removal of a window and addition of a pair of windows to the
existing residence’s eastern wall as a result of an interior remodel that will convert one of the
bedrooms into two bathrooms, which is not subject to discretionary review. The garage will be
converted to a kitchen and the garage door removed and replaced with windows.
Site Plan Review
The Rolling Hills Municipal Code requires a Site Plan Review for the construction of an
addition which increases the size of the residence by more than 999 square feet pursuant to
RHMC Section 17.46.020(A). The Project will add 2,876 square feet of habitable space to the
96
existing residence bringing the total from 8,796 square feet to 11,672 square feet.
The existing covered patio located in the southern portion of the residence will be enclosed
and converted into living area. The new living room will be extended in depth by 13 feet 4
inches and increased in area by 418 square feet from the existing porch in the southern
portion. The attached covered porch roof is currently 22 feet wide by 60 feet long, and the
Applicant proposes to demolish this section and build a new roof with a roofline that will
extend to the existing footprint of the existing patio which will result in a total of 1,910 square
feet.
The Project will add a 1,250-square-foot paved patio south of the proposed addition in an
existing lawn area. An existing 244-square-foot attached covered porch in the front of the
residence will be enclosed into a tea room.
MUNICIPAL CODE COMPLIANCE
Setbacks
The project complies with all of the required setbacks in the RAS-2 Zone.
Lot Coverage and Building Pad Coverage
The existing structural coverage is 21,871 square feet or 5.5%, and the project proposes a net
of 682 square feet, for a total of 22,553 square feet or 5.7%. This is still under the maximum
allowed 20% structural coverage. The existing flatwork coverage is 30,672 square feet or
7.7%, and the project proposes a 1,250 square feet, for a total of 31,922 square feet or 8.1%.
This is still under the maximum allowable 15% structural coverage. The existing structural and
flatwork coverage is 52,423 square feet or 13.2%, and the project increases that by 1,932
square feet or 0.5%. The total overall structural and flatwork coverage will result in 54,355
square feet or 13.7%, which is still well under the maximum allowed 35% structural and
flatwork coverage.
The existing Building Pad 1 Coverage with deductions is 19,142 square feet or 32.6%, and
with an increase of 1,250 square feet, and the total proposed Building Pad Coverage with
deductions is 21,052 square feet or 32.6%, this exceeds the maximum 30% guideline by
2.6%. The existing Building Pad Coverage of Pad 2 is 3.03% and is below the maximum 30%
guideline.
Disturbance
The existing disturbed area is 146,670 square feet or 37.0% which is still below the maximum
allowed 40%. There is no increase of disturbance because the proposed project is in an area
that is already disturbed and located within the existing footprint.
Stable Access
The proposed stable is accessible from an existing sloped driveway accessible from Crest
Road East.
Neighbor Concerns
97
No public comments have been received on the date of publication of this Agenda item.
Environmental Review
The project has been determined to be categorically exempt pursuant to the California
Environmental Quality Act (CEQA) pursuant to Section 15303(e) (New Construction or
Conversion of Small Structures) of the CEQA Guidelines, which exempts accessory
structures.
17.46.050 - Required Site Plan Review findings
The Commission shall be required to make findings in acting to approve, conditionally
approve, or deny a Site Plan Review application.
1. No project which requires Site Plan Review approval shall be approved by the
Commission, or by the City Council on appeal, unless the following findings can be made:
1. The project complies with and is consistent with the goals and policies of the general
plan and all requirements of the zoning ordinance;
2. The project substantially preserves the natural and undeveloped state of the lot by
minimizing building coverage. Lot coverage requirements are regarded as maximums,
and the actual amount of lot coverage permitted depends upon the existing buildable
area of the lot;
3. The project is harmonious in scale and mass with the site, the natural terrain and
surrounding residences;
4. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature
trees, drainage courses and land forms (such as hillsides and knolls);
5. Grading has been designed to follow natural contours of the site and to minimize the
amount of grading required to create the building area;
6. Grading will not modify existing drainage channels nor redirect drainage flow, unless
such flow is redirected into an existing drainage course;
7. The project preserves surrounding native vegetation and mature trees and supplements
these elements with drought-tolerant landscaping which is compatible with and
enhances the rural character of the community, and landscaping provides a buffer or
transition area between private and public areas;
8. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles; and
9. The project conforms to the requirements of the California Environmental Quality Act.
If all of the above findings cannot be made with regard to the proposed project, or cannot be
made even with changes to the project through project conditions imposed by City staff and/or
the Planning Commission, the site plan review application shall be denied.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
98
Receive and file.
ATTACHMENTS:
Attachment 1. Vicinity Map
Attachment 2. Development Table ZC23-018
Attachment 3. 2023-04_PC_Resolution_17CrestRdE_ZC23-004_F_E.pdf
Attachment 4. Development Plans
99
City of Rolling Hills
TITLE
VICINITY MAP
CASE NO.
ZONING CASE NO. 23-004
Site Plan Review
OWNER WANG
ADDRESS 17 CREST ROAD EAST, ROLLING HILLS, CA 90274 SITE
1,000’
100
Development Table
Zoning Case No. 23-018
17 Crest Road East
Site Plan Review, EXISTING PROPOSED TOTAL
RAS- 2 Zone
SINGLE FAMILY
RESIDENCE,
GARAGE GUEST
HOUSE, STABLE,
POOL/SPA, WATER
FEATURE,
RECREATION
COURT, PORCHES,
TRELLISES, &
SERVICE YARD
2,876 ADDITION TO
MAIN HOUSE
(CONVERT COVERED
PORCHES INTO
HABITABLE SPACE)
Gross Lot Area 419,918 SF (9.64 AC) 419,918 SF (9.64 AC)
Net Lot Area 395,840 SF (9.08 AC) 395,840 SF (9.08 AC)
Residence 8,796 SF 2,876 SF 11,672 SF
Garage 1,747 SF -702 SF 1,045 (9 SF
Swimming Pools/Spa 320 SF 0 SF 320 SF
Pool Equipment 42 SF 0 SF 42 SF
Guest House 0 SF 0 SF 0 SF
ADU 0 SF 0 SF 0 SF
Stable minimum: 450 SF
Corral minimum: 550 SF
2,720 SF
550 SF
0 SF
2,720 SF
550 SF
New Planter Box 0 SF 0 SF 0 SF
Recreation Court 4,700 SF 0 SF 4,700 SF
Attached Covered Porches 2,087 SF -1,492 SF 1,279 SF
Entryway/Porte Cochere, Breezeways 527 SF 0 SF 527 SF
Service Yard 96 SF 0 SF 96 SF
Basement Area 1,139 SF 1,139 SF
Equestrian Riding Ring 0 SF 0 SF 0 SF
Primary Driveway 10,137 SF 0 SF 10,137 SF
Paved walkways 2,258 SF 1,250 SF 3,508 SF
Other paved driveways, road easements,
parking pads
13,038 SF 0 SF 13,038 SF
Grading -- 0 CY 0 CY Total
Structural Lot Coverage
(20% maximum & with deductions)
21,751 SF (5.5%) 682 SF (0.17%) 22,433 SF (5.7%)
Flatwork Lot Coverage
(15% maximums & with deductions)
30,672 SF (7.7 %) 1,250 SF (0.5%) 31,922 SF (8.1%)
Total Lot Coverage (Structures and
Flatwork) (35% maximum & with
deductions)
52,423 SF (13.3%) 1,932 SF (0.5%) 54,355 SF (13.7%)
Total Disturbed Area
(40% maximum)
146,670 SF (37%) 0 SF (0%) 146,670 SF (37%)
Building Pad 1
(30% Maximum Guideline)
19,142 SF (29.6%) 1,250 SF (3.0%) 20,392 SF (32.6%)
Building Pad 2
(30% Maximum Guideline)
362 SF (3%) 362 SF (3.0 %)
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128512901295130013051310THE NOTATION ON THE PLANS FOR OFFSET DISTANCES. IF THERE ARE ANY QUESTIONS, PLEASE DO NOT HESITATE TO CONTACT DENN ENGINEERS FOR CLARIFICATION AT :(310) 542-9433, M-F 8:00 AM TO 5:00 PM. SHEET 1 OF 1JOB NO.NORTH
21-337SVANY CHANGES OR MODIFICATIONS MADE TO THIS PLAN WITHOUT WRITTENCONSENT OF DENN ENGINEERS SHALL RELIEVE DENN ENGINEERS FROM ANYLIABILITY OR DAMAGE RESULTING FROM SUCH CHANGES ORMODIFICATIONS, INCLUDING ANY ATTORNEYS FEES OR COSTS INCURRED INANY PROCEEDING THAT DENN ENGINEERS MAY BE JOINED.COPYRIGHTBECHMARK NOTE:LA COUNTY BENCHMARK GY12189, A L&T TAGGED LACO DPW 1FT NORTH OF THE NORTHEAST CORNER AT CRENSHAWBOULEVARD AND CREST ROAD, AT AN ELEVATION OF 1204.770 WAS USED FOR THE THIS SURVEY.NOTE:A TITLE POLICY WAS NOT PROVIDED TO DENN ENGINEERS AT THE TIME OF THIS SURVEY. THEREFORE, DENN ENGINEERS DOESNOT GUARANTEE THE LEGAL DESCRIPTION OF THIS PROPERTY SURVEYED NOR DOES IT REFLECT OR DELINEATE ANYEASEMENTS THAT MAY BE ON SAID PROPERTY.SCALE 1" = 40'ASPHALT PARKING (OBSCURED)36" EUC36" EUCFOUND 2" IRON PIPE & TAG RE 122 PER R.S. 057-004,ON PROPERTY CORNER, TAG ELEV.=1146.56'FOUND 2" IRON PIPE & TAG, RE 122 PER R.S. 057-004S 44°15'10"W / 0.35' OF PROPERTY CORNER12
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Agenda Item No.: 12.A
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:UPDATE ON AUDIT REQUEST FOR PROPOSALS
DATE:May 22, 2023
BACKGROUND:
Each year the City must undergo a financial and compliance audit by an independent CPA
firm. The purpose of the audit is to receive an opinion of the City's Annual Financial Report
(AFR), to review the City's internal accounting controls, and test the City's compliance with any
federal grant programs it may receive.
The City has contracted with LSL, LLC, to perform the audit during the last 7 years. Last year,
the City Council directed staff to conduct an RFP, primarily to ensure the auditors do not get
complacent and too familiar with the City, and to ensure the fees paid are still competitive.
Finance staff issued an RFP to six CPA firms, including the current auditors, all of whom have
extensive experience in the audit of local governments and who that have an office in southern
California.
At the May 8, 2023 City Council meeting, staff presented that responses to the RFP were due
on April 17th and no responses were received, leaving the City in a precarious position.
Staff spoke with the City's auditors who shared that they did not submit a proposal because
they have lost money in the last few years based on the number of hours spent on the audit,
and did not think the City would be interested in paying what they consider a more reasonable
price, which is in the mid-$30,000s. Staff had also reached out to other firms to gain an
understanding of why they decided against submitting a proposal, and presented information.
The City Council directed staff to look for the most inexpensive approach to completing the
audit.
DISCUSSION:
Based on Council's direction, staff' was able to secure proposals from two firms, including
LS&L who performed the audit the last several years, for completing the audit in the fall vs the
winter.
123
LS&L proposed a price of $34,870 to begin the audit in late November and completing the
financial statements in early January, the same as last year. They also would agree to
discounting the fee by 10% to $31,383 to complete the audit in February, 2024.
Vasquez & Company proposed a price of $42,525 to complete the audit by December 31,
2023, but offered no discount if completed after January, 2024.
Based on the proposed fees and Council's direction, staff recommends staying with LSL and
thus save almost $11,000. In addition, due to departures within the firm, LSL's proposal
includes a new partner and audit manager, which protects against complacency that was a
concern and a primary reason for seeking proposals from other firms.
FISCAL IMPACT:
The current budget for audit services is $18,500. The cost and budget will be at least $31,383
starting next year.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
124
Agenda Item No.: 12.B
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDERATION OF CAL WATER'S REQUEST TO SUPPORT
ASSEMBLY BILL 838 CALIFORNIA WATER AFFORDABILITY AND
INFRASTRUCTURE TRANSPARENCY ACT OF 2023
DATE:May 22, 2023
BACKGROUND:
Cal Water is seeking support from their cities for the California Water Affordability &
Infrastructure Transparency Act (CAn’t WAIT Act) authored by Assemblymember Connolly. AB
838 would provide more transparency into how water providers are investing in their
infrastructure by requiring them to submit infrastructure investment and customer bill data to
the State Water Resources Control Board annually. Cal Water believes that more
transparency for customers and water leaders will help identify not only problems, but also
solutions. A list of supporters can be found on the website: www.yesab838.com. The PVP
Chamber's Legislative Affairs Committee and Board approved a support position.
The following text is an abstract of the bill.
Existing law, the California Safe Drinking Water Act, requires the State Water Resources
Control Board to administer provisions relating to the regulation of drinking water to protect
public health. Existing law declares it to be the established policy of the state that every
human being has the right to safe, clean, affordable, and accessible water adequate for
human consumption, cooking, and sanitary purposes. The act prohibits a person from
operating a public water system unless the person first submits an application to the state
board and receives a permit to operate the system, as specified.
The act requires a public water system to submit a technical report to the state board as a part
of the permit application or when otherwise required by the state board, as specified, and to
submit the report in the form and format and at intervals specified by the state board. Existing
law provides that a specified violation of the act is a crime.
This bill would require, beginning January 1, 2025, and thereafter at intervals determined by
125
the state board, public water systems to provide specified information and data related to
customer water bills and efforts to replace aging infrastructure to the state board. By requiring
information and data to be provided to the state board, this bill would expand the scope of a
crime and create a state-mandated local program.
The California Constitution requires the state to reimburse local agencies and school districts
for certain costs mandated by the state. Statutory provisions establish procedures for making
that reimbursement. This bill would provide that no reimbursement is required by this act for a
specified reason.
At the May 8, 2023 City Council meeting, this item was considered. While the City Council was
generally supportive of Cal Water, they expressed concerns about how this bill could
potentially affect ratepayers and requested more information to provide a better understanding
as to why the City Council should support.
DISCUSSION:
On Friday, May 12, 2023, Cal Water provided the following information in response to the City
Council's concerns:
The objective of this bill requires water providers (retailers only) to provide specific data to the
State Water Board. Water utilities already report a wealth of information, but there are no
requirements for any information about the types of improvements made to their water
systems. Cal Water already collects this information, so AB 838 would have no impact on Cal
Water operations or customers.
AB 838 would not potentially add costs to Cal Water customers, as Cal Water already collects
and reports this data. It should be noted that there are many water providers that currently do
not report this data. Cal Water supports this bill because they believe that State policymakers
and the public should have access to this important information.
AB 838 would require all water utilities in California to report the following information:
Verifiable data showing customers’ median monthly water bills
The total dollar amount billed to customer accounts in the prior calendar year
Information and data related to completed and planned efforts to replace aging
infrastructure, including:
The total cost of all infrastructure improvements completed in the prior calendar
year
The percentage of water main replaced in the prior calendar year
Benefits to Cal Water and our customers:
Cal Water believes this data will help the State gain a clearer picture of areas with the highest
need for investment and subsequently help them make informed decisions about water policy
as it relates to grant funding. Cal Water typically does not qualify for grant funding. With better
data, the State can gain clarity on which areas require investment and develop a better
understanding for the urgency to prioritize those areas. Increased transparency can help
identify infrastructure issues, and with more information, regulators can identify funding
shortfalls and work with lawmakers to fashion policies that finance improvements or help offset
customer bills. If Cal Water was to have access to those potential funds, it would directly help
customers by lowering infrastructure costs passed onto ratepayers in their bills.
126
FISCAL IMPACT:
None.
RECOMMENDATION:
Consider and provide direction to staff.
ATTACHMENTS:
CL_AGN_230508_CC_AB838_FactSheet_03.23.pdf
CL_AGN_230508_CC_AB838_FactSheet_FINAL.pdf
CL_AGN_230508_CC_AB838_Text.pdf
127
Assemblymember Damon Connolly, 12th District
AB 838 – THE CAN’T WAIT ACT
THE CALIFORNIA WATER AFFORDABILITY & INFRASTRUCTURE TRANSPARENCY ACT
03/21/23 As amended March 21, 2023 AB 838 Fact Sheet
BACKGROUND
Water crises in Jackson, Mississippi, Flint, Michigan, and
Newark, New Jersey have highlighted the critical need for
investment in water infrastructure to ensure that residents
have access to clean and safe water supply.
In late summer 2022, approximately 150,000 residents of
Jackson, Mississippi lost access to potable drinking water
for months as a result of the catastrophic failure of the
city’s water system. This failure was the result of decades
of neglect, deferred maintenance, and underinvestment,
leaving the city’s water infrastructure in a state of crisis.
Similar scenarios have played out in Flint, Michigan and
Newark, New Jersey. These issues have made it clear that
we CAn’t WAIT.
ISSUE
The State Water Resources Control Board estimated that
21% of water systems in California have unaffordable
water rates – even for basic needs.
However, proper analysis of this issue is delayed due to a
systemic lack of adequate data regarding water bills paid
by customers. Instead, hypothetical amounts are calculated
based on estimated water consumption. The public has a
right to know how well water suppliers are maintaining the
infrastructure in their communities and how their water
bills compare to those in other communities.
Transparency regarding water affordability and
infrastructure not only helps to keep the public informed,
but also provides valuable data for state decision makers.
EXISTING LAW
In 2016, the California State Water Resources Control
Board (State Water Board) adopted a Human Right to
Water Resolution. In 2019, to advance these goals,
California passed Senate Bill 200 (SB 200), which
enabled the State Water Board to establish the Safe and
Affordable Funding for Equity and Resilience (SAFER)
Program. SB 200 established a set of tools, funding
sources, and regulatory authorities that the State Water
Board harnesses through the SAFER Program to help
struggling water systems sustainably and affordably
provide safe drinking water.
Current law requires public water systems to submit an
Electronic Annual Report (EAR). The EAR collects
critical water system information intended to assess the
status of compliance with specific regulatory
requirements, provide updated contact and inventory
information (such as population served and number of
service connections), and provide information that is used
to assess the financial capacity of water systems, among
other information reported.
In 2020, the State Water Board began a multi-year effort
to improve the EAR survey to provide additional
functionality, improve data validations, and enhance the
EAR user experience. The 2020 EAR reporting year
marked the first-time customer charges and financial data
was required reporting.
THIS BILL
AB 383 would require, starting January 1, 2025, a public
water system to include information related to the average
water bill paid by customers in their state reporting, and
data related to the system’s completed and planned efforts
to replace aging infrastructure. Data regarding bill
payments would include the median dollar amounts billed
in the prior calendar year and the total dollar amount billed
to customer accounts in the prior calendar year. Data
regarding infrastructure costs would include costs of
improvements completed and the percentage of water
mains replaced. This bill would continue to advance the
EAR’s goals to improve data collection, data quality and
enhance the user experience.
SUPPORT
California Water Association (Co-Sponsor)
California Water Service (Co-Sponsor)
California American Water
California African American Chamber of Commerce
California Hispanic Chamber of Commerce
California Senior Advocates League
Kern County Taxpayers Association
League of United Latin American Citizens
Sustainable Silicon Valley
Visalia Chamber of Commerce
FOR MORE INFORMATION
Michael Dyar
P: (916) 319-2012
Michael.Dyar@asm.ca.gov
128
AB 838 (Connolly) Would Improve Water
Reliability and Safety for Californians
AB 838 Will Provide More Transparency Into How Water Providers
are Investing In and Modernizing Their Water Infrastructure
To avoid water infrastructure failures that have left customers in Jackson, MS, Flint, MI, and Newark, NJ, without
access to clean drinking water for weeks and months on end, policy makers and the public need more
information about improvements water utilities are making to their water systems and how those improvements
are impacting the affordability of customer bills.
AB 838, the California Water Affordability and Infrastructure Transparency Act, would give Californians greater
insight into their bills by requiring California water providers to submit infrastructure investment and customer
bill data to the State Water Resources Control Board annually.
Just as residents have a right to know how water suppliers are maintaining the infrastructure in their communities,
they also have a right to know how their actual water bills compare to those in other communities.
Here’s why AB 838 makes sense.
According to
2022 report from the
California State Auditor,
of the more than 370
failing water systems,
two-thirds of them
served disadvantaged
communities
with significant
financial need.
370
FAILING SYSTEMS
Further, for 2022, the
State Water Board’s
data show that an
additional 432 water
systems serving more
than 1 million people
are at risk of failing.
432
AT RISK OF FAILING
The State Water
Resources Control
Board estimated that
21 percent of water
systems in California
have water rates that
are unaffordable,
even for basic needs.
21%
ARE UNAFFORDABLE
Nearly 240 of these
water systems have
been failing for at
least three years,
and more than 150
have been failing
for five years.
3-5
YEARS FAILING
Aging Water Infrastructure Disproportionally Affects Disadvantaged Communities
129
Water Providers are Already Reporting a Wealth of Data to the Water Board, but
Little About Infrastructure and Nothing About Actual Water Bills Paid by Customers
AB 838 Would Require All Water Utilities in California to Report Actionable Information
More Transparency for Customers and Water Leaders Will Help Identify Not Just
Problems, But Also Solutions
Vote Yes on AB 838
Starting January 1, 2025, water utilities would be required to report:
Verifiable data showing customers’ median monthly water bills.
The total dollar amount billed to customer accounts in the prior calendar year.
Information and data related to the public water system’s completed and planned efforts to replace
aging infrastructure, including:
• The total cost of all infrastructure improvements completed in the prior calendar year.
• The percentage of water main replaced in the prior calendar year.
A 2022 study found that more disclosure by water providers improves compliance with public
health standards such as drinking water quality violations.
According to a study by the American Water Works Association, more transparency in water utility
spending and the impacts on customer bills is critical. The study notes “making water affordability
more transparent is important to improve our understandings of the scale of affordability
challenges across and within utilities.”
Not only can more transparency identify infrastructure issues, but with more information, regulators
can identify funding shortfalls and work with lawmakers to fashion policies to finance
improvements or help offset customer bills.
Required by Health and Safety Code Section 116530, water utilities in California already report a
wealth of information to the State Water Board, including everything from the average age of the
water system’s water pipes to the types of conservation programs that are offered.
What is not included, is any information about the types of improvements they’ve made to their
water systems.
Similarly, water utilities currently report information about water rates and revenue to the State
Water Board, but they do not provide any information about actual water bills sent to customers.
Without this information, it is impossible to know how much customers are actually paying for their
water and whether or not their water bills are affordable.
Guestimates must be replaced by verifiable data.
yesab838.com
130
AMENDED IN ASSEMBLY MARCH 21, 2023
california legislature—2023–24 regular session
ASSEMBLY BILL No. 838
Introduced by Assembly Member Connolly
February 14, 2023
An act to amend Section 116530 of the Health and Safety Code,
relating to drinking water.
legislative counsel’s digest
AB 838, as amended, Connolly. California Water Affordability and
Infrastructure Transparency Act of 2023.
Existing law, the California Safe Drinking Water Act, requires the
State Water Resources Control Board to administer provisions relating
to the regulation of drinking water to protect public health. Existing
law declares it to be the established policy of the state that every human
being has the right to safe, clean, affordable, and accessible water
adequate for human consumption, cooking, and sanitary purposes. The
act prohibits a person from operating a public water system unless the
person first submits an application to the state board and receives a
permit to operate the system, as specified. The act requires a public
water system to submit a technical report to the state board as a part of
the permit application or when otherwise required by the state board,
as specified, and to submit the report in the form and format and at
intervals specified by the state board. Existing law provides that a
specified violation of the act is a crime.
This bill would require, on beginning January 1, 2025, and annually
thereafter, thereafter at intervals determined by the state board, public
water systems to provide specified information and data related to
customer water bills and efforts to replace aging infrastructure to the
98 131
state board. By requiring information and data to be provided to the
state board, this bill would expand the scope of a crime and create a
state-mandated local program.
The California Constitution requires the state to reimburse local
agencies and school districts for certain costs mandated by the state.
Statutory provisions establish procedures for making that reimbursement.
This bill would provide that no reimbursement is required by this act
for a specified reason.
Vote: majority. Appropriation: no. Fiscal committee: yes.
State-mandated local program: yes.
The people of the State of California do enact as follows:
line 1 SECTION 1. This bill shall be known as the California Water
line 2 Affordability and Infrastructure Transparency Act of 2023.
line 3 SEC. 2. The Legislature finds and declares all of the following:
line 4 (a) In 2022, approximately 150,000 residents of the City of
line 5 Jackson, Mississippi, were forced to go without potable drinking
line 6 water as a result of the catastrophic failure of the city’s water
line 7 system.
line 8 (b) The failure of the City of Jackson’s water system was the
line 9 result of decades of neglect, deferred maintenance, and
line 10 underinvestment, leaving the city’s water infrastructure in a state
line 11 of crisis.
line 12 (c) The disaster in the City of Jackson is the most recent example
line 13 of underinvestment in critical water infrastructure. Similar
line 14 scenarios have played out in the City of Flint, Michigan, and the
line 15 City of Newark, New Jersey.
line 16 (d) Even in California, the State Water Resources Control Board
line 17 has identified approximately 345 water systems that fail to meet
line 18 the goals of the state’s human right to safe, clean, affordable, and
line 19 accessible water, established by Assembly Bill 685 (Chapter 524
line 20 of the Statutes of 2012).
line 21 (e) The State Water Resources Control Board has estimated that
line 22 21 percent of water systems in California have water rates that are
line 23 unaffordable, even for basic needs.
line 24 (f) Proper analysis of affordability issues is hampered, however,
line 25 by the lack of adequate data about actual water bills paid by
line 26 customers, as opposed to hypothetical amounts calculated using
line 27 arbitrarily selected amounts of water consumption.
98
— 2 — AB 838 132
line 1 (g) The public has a right to know how well water suppliers are
line 2 maintaining the infrastructure in their communities and how their
line 3 water bills compare to those in other communities.
line 4 (h) Transparency regarding water affordability and infrastructure
line 5 not only helps to keep the public informed, but also keeps water
line 6 suppliers accountable. Recent research concludes that there is a
line 7 correlation between increased transparency on the part of water
line 8 suppliers and the reduced incidence of violations of the Safe
line 9 Drinking Water Act.
line 10 SEC. 3.
line 11 SEC. 2. Section 116530 of the Health and Safety Code is
line 12 amended to read:
line 13 116530. (a) A public water system shall submit a technical
line 14 report to the state board as part of the permit application or when
line 15 otherwise required by the state board. This report may include,
line 16 but not be limited to, detailed plans and specifications, water
line 17 quality information, physical descriptions of the existing or
line 18 proposed system, information related to technical, managerial, and
line 19 financial capacity and sustainability, and information related to
line 20 achieving the goals of Section 106.3 of the Water Code, including
line 21 affordability and accessibility.
line 22 (b) A public water system shall submit the report in the form
line 23 and format and at intervals specified by the state board.
line 24 (c) Beginning January 1, 2025, and annually thereafter,
line 25 thereafter at intervals determined by the state board, a public water
line 26 system shall provide to the state board both of the following:
line 27 (1) Information and data related to the average water bill paid
line 28 by customers, including, but not limited, to limited to, all of the
line 29 following:
line 30 (A) The median dollar amount billed to customer accounts in
line 31 the prior calendar year.
line 32 (B) The total dollar amount billed to customer accounts in the
line 33 prior calendar year.
line 34 (C) If the public water system differentiates between customer
line 35 classifications, separate information and data may be provided for
line 36 each customer classification.
line 37 (2) Information and data related to the public water system’s
line 38 completed and planned efforts to replace aging infrastructure,
line 39 including, but not limited to, both of the following:
98
AB 838 — 3 — 133
line 1 (A) The total cost of all infrastructure improvements completed
line 2 in the prior calendar year.
line 3 (B) The percentage of water main replaced in the prior calendar
line 4 year.
line 5 (d) For purposes of this section, the following definitions apply:
line 6 (1) “Median dollar amount billed” shall be calculated by
line 7 identifying the middle value of all of the water bills presented to
line 8 customers.
line 9 (2) “Water main” means any pipeline, except for user service
line 10 lines, within the distribution system.
line 11 (e) For purposes of this section, a water corporation may submit
line 12 data for each ratemaking area, as identified by the Public Utilities
line 13 Commission, as opposed to at the public water system level.
line 14 SEC. 4.
line 15 SEC. 3. No reimbursement is required by this act pursuant to
line 16 Section 6 of Article XIII B of the California Constitution because
line 17 the only costs that may be incurred by a local agency or school
line 18 district will be incurred because this act creates a new crime or
line 19 infraction, eliminates a crime or infraction, or changes the penalty
line 20 for a crime or infraction, within the meaning of Section 17556 of
line 21 the Government Code, or changes the definition of a crime within
line 22 the meaning of Section 6 of Article XIII B of the California
line 23 Constitution.
O
98
— 4 — AB 838 134
Agenda Item No.: 13.A
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE THE PURCHASE AND INSTALLATION OF
A "LITTLE FREE LIBRARY" ON THE CITY HALL CAMPUS
DATE:May 22, 2023
BACKGROUND:
In February 2022, resident Judith Haenel approached the City Manager to have a "Little Free
Library" on the City Hall Campus. Following her initial request, Ms. Haenel was asked to
attend a City Council meeting to discuss this request with the City Council. The City Council
expressed support for Ms. Haenel's request.
"Little Free Library" is a nonprofit organization based in St. Paul, Minnesota with a mission to
be a catalyst for building community, inspiring readers, and expanding book access for all
through a global network of volunteer-led Little Free Library book-exchange boxes.
DISCUSSION:
In working with Ms. Haenel, the "Little Free Library" product selected is one that has a gable
roof to represent the character of Rolling Hills. The product image is attached to this report.
Also attached to this report are potential locations for the "Little Free Library" on the City Hall
campus.
The selected product easily fits books up to 15" tall and it is assembled with plastic lumber
made out of recycled milk jugs. According to the "Little Free Library," the selected product will
last for years with little to no maintenance required. Some material benefits include:
There is negligible water absorption so mold and mildew cannot penetrate the surface.
Corrosion free
Pest free. Bugs, insects and termites cannot infiltrate below the surface
Resistant to UV and harsh weather climates
Weight 30 lbs
Exterior Dimensions: 19" Tall x 15.5" Wide x 14" Deep
Interior dimensions: 17.25" Tall x 12.75" Wide x 12" Deep
135
Arrives pre-built and ready to install
Handcrafted in America by Amish artisans
FISCAL IMPACT:
The cost of the "Little Free Library" product is approximately $660 including a composite screw
in library post, and tax and shipping. The Fiscal Year 2022-2023 has sufficient funds in
account 01-01-915 for this purchase. If approved by the City Council, staff would work with
the Rolling Hills Community Association to apply the handyman hours allowed in the lease
agreement for installation.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_230522_CC_LittleFreeLibrary.pdf
136
Litlle Free Library
Composite Barn
137
Litlle Free Library
Potential Campus Locations
1. Front of City Hall – on grass alongside
driveway
2. Under Tree on S outh side along pathway
3. At corner of pathway between the two
buildings
4. Next to the Mailbox
138
Agenda Item No.: 13.B
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:REPORT BASED ON THE MAY 8, 2023 FINANCE COMMITTEE'S
CONSIDERATION OF AND RECOMMENDATIONS ON THE PROPOSED
FISCAL YEAR 2023/24 BUDGET
DATE:May 22, 2023
BACKGROUND:
Over the last few months the City of Rolling Hills has been working on developing the
proposed budget for fiscal year 2023/24. The Finance/Budget/Audit Committee has played a
key role in this effort, reviewing the various iterations of preliminary revenue and expenditure
estimates. Pursuant with the Council-approved budget calendar, staff presented the proposed
revenue and expenditure budgets for the City's restricted funds, the Capital Improvement
Fund, and the Refuse Fund for fiscal year 2023/24 to the Finance Committee on May 8, 2023 .
Based on their review and consideration, they developed their recommendations, which this
staff report now presents for Council’s consideration.
DISCUSSION:
Attached to this agenda report is a listing of all restricted funds, the Capital Improvement
Fund, and the Refuse Fund. The revenue and expenditure budgets proposed for fiscal year
2023/24 represent the amounts recommended by the Finance Committee. Only one change
was made by the Committee based on staff’s recommendations, which was to the Capital
Improvement Fund, as further discussed below. A summary of the key funds is provided
below.
RESTRICTED FUNDS
Transit/Transportation Funds . The City receives revenues, primarily from the County, that
are restricted for specific purposes. These include the allocation of special sales tax measures
approved by Los Angeles County voters over the last several decades that are restricted to
transit and transportation programs and projects. The measures include Proposition A,
Proposition C, Measure R, and Measure M. Since the City of Rolling Hills does not own and
operate transit system and, in fact, has no transit service provided within the City limits, nor
does the City own and maintain any public roads, the funds received pursuant to the four tax
139
measures are either gifted to other agencies or exchanged for unrestricted monies with other
agencies that can utilize the funds in accordance with their intended uses. Revenue
projections for next fiscal year are projected to grow 2-3%. There are no projected use or
exchange of the funds next fiscal year.
COPS Fund. The City maintains a COPs Fund for monies received from the County’s
Supplemental Law Enforcement Services Fund, created in 2009 through an increase
statewide to vehicle license fees. The revenues can only be used for supplemental law
enforcement services and not to supplant existing funding from the General Fund for law
enforcement. As of March 31, 2023, revenues of $165,371 have been received versus a total
annual budget of $165,000. Thus revenues will exceed budget by fiscal year end. More
importantly, this will provide additional funds to pay for increased Sheriff services, if needed.
Similar revenues are projected next fiscal year.
Measure W Fund. The City receives an allocation of the countywide special parcel tax
pursuant to the Measure W (Safe, Clean Water Act) for parcels located within the Los Angeles
County Flood Control District. These revenues are intended for storm water recycling and
water quality improvement projects and programs. The City receives a single payment each
year for the full annual allocation. In December, the City received $104,457, which is very
close to the $105,000 budget. Staff is proposing revenues and expenditures of $105,000 next
fiscal year as well.
CAPITAL IMPROVEMENT FUND
The City accounts for its capital improvement program in the Capital Improvement Fund.
Funding for these capital projects normally included grants and the General Fund. For fiscal
year 2023/24, staff proposed two capital projects. The first is a solar project and battery back-
up project. The estimated cost is $250,000. Staff proposes to fund this project from General
Fund reserves. The second project is continuation of the City Hall ADA Improvements Project.
The current estimate is $2.1 million. Staff has been in discussions with CJPIA about securing
a loan to finance this project since the City currently does not have adequate reserves to pay
for this for this project. If a loan from the CJPIA cannot be secured, then a bank loan would be
another option. However, the Finance Committee did not recommend budgeting for this
project until staff and Council have a better understanding of the financing terms and a
broader discussion on the long-term capital needs of the City.
ENTERPRISE FUND
Refuse Fund. The Refuse Fund is the City’s only enterprise fund. Enterprise funds are
typically used to account for utilities owned and operated by governments, such as water,
wastewater, electricity, and refuse, and other operations that are similar to those provided by
the private sector, such as airports and golf courses. The Refuse Fund accounts for the
contracted waste collection and disposal for all City of Rolling Hills residents. The fees
charged to City residents are processed as a “Direct Assessment” through the County
Assessor ’s Office, which means the annual total assessment is added to the property tax bill
sent to property owners by the County and is payable in two installments. Thus, the payments
the City receives from the County for refuse services coincide with the payments we receive
for regular property taxes. Currently, the annual assessments have been $1,100 per parcel,
which have been flat since fiscal year 2016. The cost of services, however, for next year is
$1,432.11 per parcel based on the contracted compensation paid to the hauler next fiscal
140
year. Since fiscal year 2016, as the costs from the hauler have increased, the City's General
Fund has been covering the difference from General Fund unrestricted revenues. Without any
increase to the assessments, the General Fund subsidy for next fiscal year would be
approximately $236,000.
Final decision on to what extent, if any, the General Fund will continue to subsidize the Refuse
Fund is awaiting more information of General Fund revenues, in particular the May installment
of property taxes. Since property tax revenue is the largest revenue source for the General
Fund, City Council will await this information before making its decision on June 12, 2023
during the Proposition 218 hearing on the potential for an increase to refuse charges.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and hear a report from staff on the Finance Committee's recommended fiscal year
2023/24 budgets for the City's restricted funds, capital improvement fund, and refuse fund.
ATTACHMENTS:
CL_AGN_230522_CC_FY23-24_ProposedBudget_OtherFunds.pdf
141
FY 2023 Actuals Preliminary Preliminary
Amended Thru Year-End FY 2023/24
Budget 03/31/23 Estimate Estimates
10 - COPS FUND
Revenues
570 COPS Allocation 165,000$ 165,371$ 165,371$ 165,000$
Expenditures
840 COPS Program Expenditures 165,000 111,541 165,371 165,000
Revenues Over (Under) Expenditures -$ 53,831$ -$ -$
25 - PROPOSITION A FUND
Revenues
500 Grant Revenues 45,000$ 37,690$ 50,254$ 52,000$
670 Interest Earned 200 - 300 300
Total Revenues 45,200 37,690 50,554 52,300
Expenditures
620 Prop A Exchange 58,400 - 50,000 -
Revenues Over (Under) Expenditures (13,200)$ 37,690$ 554$ 52,300$
26 - PROPOSITION C
Revenues
501 Grant Revenue-Prop C 37,000$ 31,263$ 41,684$ 43,000$
670 Interest Earned 200 - 250 250
Total Revenues 37,200 31,263 41,934 43,250
Expenditures
906 Prop C Gifted - - - -
Revenues Over (Under) Expenditures 37,200$ 31,263$ 41,934$ 43,250$
CITY OF ROLLING HILLS
Fiscal Year 2023/24 Proposed Budget
Restricted, Capital, and Refuse Funds
1 142
FY 2023 Actuals Preliminary Preliminary
Amended Thru Year-End FY 2023/24
Budget 03/31/23 Estimate Estimates
27- MEASURE R TRANSIT
Revenues
502 Measure R Grant Revenues 28,000$ 23,437$ 31,250$ 33,000$
670 Interest Earned 200 - 250 250
Total Revenues 28,200 23,437 31,500 33,250
Expenditures
907 Measure R Gifted - - - -
Revenues Over (Under) Expenditures 28,200$ 23,437$ 31,500$ 33,250$
29 - MEASURE M
Revenues
507 Measure M Local Return 31,000$ 26,518$ 35,357$ 37,000$
670 Interest Earned 200 - 250 250
Total Revenues 31,200 26,518 35,607 37,250
Expenditures
XXX Measure M Gifted - - - -
Revenues Over (Under) Expenditures 31,200$ 26,518$ 35,607$ 37,250$
30 - MEASURE W
Revenues
508 Grant Revenues 105,000$ 104,457$ 104,457$ 105,000$
670 Interest Earned - 500 500
Total Revenues 105,000 104,457 104,957 105,500
Expenditures
913 Storm Water Management - 30%40,000 2,337 31,300 31,650
914 Storm Water Management - 70%40,000 48,689 74,000 73,850
80,000 51,025 105,300 105,500
Revenues Over (Under) Expenditures 25,000$ 53,431$ (343)$ -$
2 143
FY 2023 Actuals Preliminary Preliminary
Amended Thru Year-End FY 2023/24
Budget 03/31/23 Estimate Estimates
40 - CAPITAL PROJECTS FUND
Revenues
Transfers from General Fund 1,163,720$ 132,056$ 582,827$ 250,000$
1,163,720 132,056 582,827 250,000
Expenditures
899 Outdoor Siren System - Design & Constr 300,000 6,780 40,000 -
935 Tennis Court Improvenments 5,000 - - -
947 Non-Building Improvements - 1,560 1,560 -
949 Battery/Solar Back-Up - - - 250,000
961 Middleridge Road Emergency Storm Drain Repairs 455,868 52,233 150,000 -
962 Phase 1 Bifurcated 8" Sewer Main Engineering 23,670 - 23,670 -
963 Generator & Waterproof Removal and Electrical Svcs 60,170 - 60,170 -
964 HVAC Replacement Project 207,427 - 207,427 -
Total Expenditures 1,061,145 53,891 482,827 250,000
Revenues Over (Under) Expenditures 102,575$ 78,165$ 100,000$ -$
50 - REFUSE FUND
Revenues
441 Construction & Demo Permits 20,000$ -$ -$ -$
665 Service Charges 780,000 666,518 760,100 1,005,336
699 Transfers In - General Fund 168,500 126,375 208,892 -
Total Revenues 968,500 792,893 968,992 1,005,336
Expenditures
815 Refuse Service Contract 944,500 472,088 944,500 981,336
790 Advertising - 492 492 -
999 Transfers Out 24,000 18,000 24,000 24,000
Total Expenditures 968,500 490,580 968,992 1,005,336
Revenues Over (Under) Expenditures -$ 302,313$ -$ -$
3 144
Agenda Item No.: 13.C
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ELAINE JENG, CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:CONSIDER AND APPROVE CONTRACT CHANGE ORDER WITH AC
PROS TO REMOVE AND REPLACE EXISTING CEILING BOXES AS
PART OF THE CITY HALL HEATING, VENTILATION, AIR
CONDITIONING (HVAC) PROJECT 2023-01
DATE:May 22, 2023
BACKGROUND:
On January 31, 2023, the City Hall HVAC Repair Project was advertised for construction bids.
Three bids were received and on March 13, 2023 the City Council awarded a construction
contract to AC Pros for $207,625 including a ten percent contingency ($18,875).
Construction commenced on Wednesday, May 10, 2023 and anticipates completion on
Thursday, June 15, 2023.
DISCUSSION:
The project includes lead and asbestos abatement at City Hall where there are disturbances
by the project. To start, existing ducts and insulation were removed. The project scope
includes cleaning existing insulation and reusing the insulation. AC Pros and the consultant
hired to monitor the abatement work on behalf of the City reported that the insulation was
heavily saturated with rodent feces and urine. The team concluded that the existing insulation
could not be cleaned and vacuumed properly for reuse. AC Pros submitted a Contract
Change Order(CCO) No. 1 to replace the insulation. Images of the existing insulation are
included with this report. S&K Consulting, the engineer of record assisted in reviewing CCO 1
and recommended approval.
The construction team also found that the ceiling boxes (registers) were coated with asbestos
and require abatement. Two options were presented to abate the presence of asbestos:
Option A would require a cleaning and acoustical overspray of 12 existing ceiling boxes
(air registers) from inside the ducts for $8,857.53.
Option B requires the demolition and replacement of the 12 existing ceiling boxes and
repair/painting of the drywall surrounding the boxes for $24,805.46.
145
S&K Consulting reviewed Contract Change Order No. 2 (CCO 2) relating to the ceiling boxes.
Staff recommends the approval of CCO 2B to completely eliminate asbestos in ceiling boxes.
FISCAL IMPACT:
CCO 1 and CCO 2B total $47,075. This amount exceeds the project contingency of $18,875
approved by the City Council. If the City Council should approve CCO 1 and CCO 2B, a
budget amendment for $28,200 ($47,075 - $18,875) would be required to fund the additional
work using General Fund Reserves.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_BID_230510_2023-01_ACPros_CO-02A_CleanCeilingBoxes.pdf
CL_BID_230510_2023-01_ACPros_CO-02B_Remove&ReplaceCeilingBoxes.pdf
CL_BID_230510_2023-01_ACPros_CO-01_Remove&ReplaceInsualtion.pdf
CL_AGN_230522_HVAC_CO_Pictures.pdf
146
AC Pros Inc. 18653 Ventura Blvd. #251Tarzana, CA 91356
Project Site:
Project Name:
To Owner:
Qyt.
Qyt.Crew Hrs.Hr. Rate Extension
111.57$ -$
111.57$ -$
111.57$ -$
111.57$ -$
111.57$ -$
111.57$ -$
Total labor -$
695.80$
The City of Rolling Hills
2 Portuguese Bend rd. Rolling Hills, CA 90274
Material Price per Unit
-$
Bond 2%
Janus - clean boxes
Total Labor & Material
Sub Contractors
Contractor OH & P on Subcontractor (10%)
Contractor OH & Profit (20%)
Subcontractor OH & Profit (15%)
Sub Total
$6,958.00
$6,958.00
Total Sub
$6,958.00
$0.00
$0.00
160.03$
-$
Total Subcontractor
-$
-$
-$
$8,857.53
1,043.70$
-$
-$
-$
City of Rolling Hills
Rolling Hills City Hall HVAC Repair
Labor
Description
Tax (9.5%)
Project # 092226
-$
Total Material
Total
Time inpact:
Air Conditioning & Heating
Residential Commercial
LIC # 871281 DIR # 1000031839
Cost Proposal
2A
Scope: Clean Existing ceilng boxes.
$0.00
-$
147
148
149
AC Pros Inc. 18653 Ventura Blvd. #251Tarzana, CA 91356
Project Site:
Project Name:
To Owner:
Qyt.
11
1
1
1
Qyt.Crew Hrs.Hr. Rate Extension
11 2 1.00 111.57$ 2,454.54$
11 2 2.00 111.57$ 4,909.08$
11 1 3.00 111.57$ 3,681.81$
111.57$ -$
111.57$ -$
111.57$ -$
Total labor 11,045.43$
Total
Time inpact:
Air Conditioning & Heating
Residential Commercial
LIC # 871281 DIR # 1000031839
Cost Proposal
2B
Install new ceiling box
Scope: Remove & Existing ceilng boxes.
$1,461.83
-$
City of Rolling Hills
Rolling Hills City Hall HVAC Repair
Labor
Description
Tax (9.5%)
Project # 092226
-$
Total Material
$24,805.46
1,119.00$
-$
450.00$
300.00$
471.75$
Paint (prime + 2 coats)
2,501.45$
Total Subcontractor
12,507.26$
Sub Total
$7,460.00
$7,460.00
Total Sub
$7,460.00
$1,335.00
$126.83
Patch drywall
Bond 2%
Janus - remove boxes & drywall
Total Labor & Material
Sub Contractors
Contractor OH & P on Subcontractor (10%)
Contractor OH & Profit (20%)
Subcontractor OH & Profit (15%)
200.00$
Drywall, Mud, screws
Paint
Misc. (floor protection etc…)
-$
The City of Rolling Hills
2 Portuguese Bend rd. Rolling Hills, CA 90274
Material Price per Unit
Ceiling boxes $35.00 385.00$
746.00$
$450.00
$300.00
$200.00
150
AC Pros Inc. 18653 Ventura Blvd. #251Tarzana, CA 91356
151
152
153
AC Pros Inc. 18653 Ventura Blvd. #251Tarzana, CA 91356
Project Site:
Project Name:
To Owner:
Qyt.
40
1
Qyt.Crew Hrs.Hr. Rate Extension
1 4 16.00 111.57$ 7,140.48$
111.57$ -$
111.57$ -$
111.57$ -$
111.57$ -$
111.57$ -$
Total labor 7,140.48$
Total
Time inpact:
Air Conditioning & Heating
Residential Commercial
LIC # 871281 DIR # 1000031839
Cost Proposal
1
Install new insualtion
Scope: Remove Existing Attic Insualation 2200SF.
$4,533.30
-$
City of Rolling Hills
Rolling Hills City Hall HVAC Repair
Labor
Description
Tax (9.5%)
Project # 092226
-$
11,673.78$
3,840.00$
-$
$22,269.14
940.35$
-$
300.00$
-$
424.36$
2,334.76$
Total Subcontractor
Total Material
Sub Total
$6,269.00
$6,269.00
Total Sub
$6,269.00
$4,140.00
$393.30
Bond 2%
Janus - remoe old insualtion
Total Labor & Material
Sub Contractors
Contractor OH & P on Subcontractor (10%)
Contractor OH & Profit (20%)
Subcontractor OH & Profit (15%)
-$
Misc. (tarsh bags, stpales, prtective gear… ect.)
The City of Rolling Hills
2 Portuguese Bend rd. Rolling Hills, CA 90274
Material Price per Unit
Insulation R-30 faced 58SF cover $96.00
626.90$
$300.00
154
Price is not including Overhead & Profit, AC Pros to advise on the allowed %, typically we charge 15%.
155
156
Internet #100320328 Model #ME24 UPC Code #047563500523 Store SKU #566974
Owens Corning
R-30 Kraft Faced Fiberglass Insulation Batt 16 in. x 48 in.
(573)Questions & Answers (206)
Covers 58.67 sq.ft. ($1.47 /sq.ft.)
$96.00
Get up to $25.80 in Rebates for 91406
Pay $61.00 after $25 OFF your total qualifying purchase upon opening a new card.
Apply for a Pro Xtra Credit Card
Pack Size: 1
1
Batt/Roll Size: 4 ft. x 10 in. x 16 in.
4 ft. x 10 in. x 16 in.
8
4 ft. x 10 in. x 24 in.
Home Building Materials Insulation Fiberglass Insulation///
+11
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Agenda Item No.: 16.A
Mtg. Date: 05/22/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:ELAINE JENG P.E., CITY MANAGER
SUBJECT:P E R S O N N E L PURSUANT TO GOVERNMENT CODE SECTION (B)
54957
THE CITY COUNCIL MAY MEET IN CLOSED SESSION TO CONSIDER
THE APPOINTMENT/EMPLOYMENT OF A PUBLIC EMPLOYEE. (CITY
MANAGER)
DATE:May 22, 2023
BACKGROUND:
None
DISCUSSION:
None
FISCAL IMPACT:
None
RECOMMENDATION:
None.
ATTACHMENTS:
159