CL_AGN_240212_CC_AgendaPacket_F1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF FEBRUARY 12, 2024
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, February 12, 2024
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1358 Next Ordinance No. 385
1
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 22, 2024
REGULAR MEETING
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS
FOR DECEMBER 2023
RECOMMENDATION: Receive and file.
8.F.CONSIDER AND APPROVE THE PLANNED EXPENDITURES FOR FISCAL
YEAR 2024-2025 SAFE, CLEAN WATER (MEASURE W) MUNICIPAL PROGRAM
FUNDS FOR SUBMISSION TO LOS ANGELES COUNTY FLOOD CONTROL
DISTRICT
RECOMMENDATION: Approve as presented.
8.G.ADOPT RESOLUTION NO. 1355 AUTHORIZING A FISCAL YEAR 2023-2024
BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $577,069.90 IN
THE GRANTS CAPITAL PROJECTS FUND BY A TRANSFER FROM GENERAL
FUND RESERVES FOR PROVIDING CONSTRUCTION SERVICES ON THE 20C
PORTION OF THE CREST ROAD EAST FIRE PREVENTION POWER LINE
UNDERGROUNDING PROJECT
RECOMMENDATION: Approve as presented.
8.H.ADOPT BY RESOLUTION NO. 1356 AUTHORIZING A FISCAL YEAR 2023-2024
BUDGET MODIFICATION TO APPROPRIATE $11,500.00 IN THE CAPITAL
PROJECTS FUND FUNDED FROM A TRANSFER FROM GENERAL FUND
RESERVES AND APPROVE FOURTH AMENDMENT TO PROFESSIONAL
SERVICES AGREEMENT WITH PACIFIC ARCHITECTURE AND ENGINEERING
INC. COVERING ADDITIONAL DESIGN AND ENGINEERING SERVICES FOR
THE CITY HALL ADA IMPROVEMENT PROJECT
RECOMMENDATION: Approve as presented.
CL_AGN_240212_CC_AffidavitofPosting.pdf
CL_MIN_240122_CC_F.pdf
CL_AGN_240212_CC_PaymentOfBills.pdf
VC_REP_240122_Dec_YTD_TonnageReport.pdf
VC_REP_240122_Dec_C&D Report.pdf
VC_REP_240122_Dec_ComplaintLog.pdf
VC_REP_240212_ComplaintsList2024_Redacted.pdf
PW_MS4_240208_RH_AnnualPlan2024-25_SCW_Expenditures_F_rev.pdf
ResolutionNo1355_CrestRoad20C_ConstructionProject_BudgetAmendment_F.pdf
GR_OES_240108_CrestRd_Extension_ApprovalLetter_Scan.pdf
2
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
10.A.RECEIVE AND FILE ZONING CASE NO. 22-91: A REQUEST FOR THE
APPROVAL OF A SITE PLAN REVIEW FOR A 264-SQUARE-FOOT COVERED
PATIO AND OUTDOOR KITCHEN, CONDITIONAL USE PERMIT FOR THE USE
OF SUCH STRUCTURE, AND A VARIANCE REQUEST TO CONSTRUCT IN THE
FRONT YARD AND WAIVE THE REQUIREMENT FOR A STABLE AND CORRAL
SET ASIDE AREA LOCATED AT 1 CHESTNUT LANE (ICARUS LP, MITTAL)(LOT
239-A-6-MS), ROLLING HILLS, CA, AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
RECOMMENDATION:
Receive and file.
11.PUBLIC HEARINGS
12.OLD BUSINESS
13.NEW BUSINESS
13.A.CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH
WILDLIFE SPECIALIST AND CONSULTANT TO PROVIDE ADDITIONAL
COYOTE EDUCATIONAL OR ABATEMENT SERVICES ON AN EMERGENCY
BASIS FOR A NOT-TO-EXCEED AMOUNT OF $10,000 COVERING A TRIAL
PERIOD OF UP TO SIX-MONTHS
RECOMMENDATION: Approve as presented. Direct the City Attorney to draft
a Professional Services Agreement and authorize the City Manager to sign;
direct staff to return with a Budget Amendment Resolution.
13.B.CONSIDERATION AND POSSIBLE ACTION TO PROCEED WITH IRS CODE
SECTION 170(C)(1) FOR CHARITABLE CONTRIBUTIONS
R EC O M M EN D AT I O N: Receive and file. Direct staff to return at a future
Council meeting with a refined 170(C)(1) program for consideration and
implementation.
ResolutionNo1356_CityHallADA_PAE_BudgetAmendment_F.pdf
CA_AGR_240212_PacificArchitecture&Engineering_4thAmendment_F.pdf
Attachment1_PL_ADR_1Chestnut_ZC22-91_VicinityMap.pdf
Attachment2_PL_ADR_1ChestnutLn_ZC22-91_DevelopmentTable.pdf
Attachment3_2024-01_PC_Resolution_1ChestnutLn_ZC22-91_F_E.pdf
Attachment4_PL_ADR_1ChestnutLane_ZC22-91_240104_GazeboPlan.pdf
Attachment5_PL_ADR_1ChestnutLn_ZC22-91_221005_1ChestnutLn_ZC22-
91_Pictures.pdf
Attachment6_1ChestnutLane_ZC22-91_231204_PathLight.pdf
A. PS_COY_240126_WSC_Proposal.pdf
B. PS_COY_240129_CWPS_AbatementProgram&Services_Proposal.pdf
C. PS_COY_240130_APMS_Proposal_.pdf
3
13.C.ADOPT RESOLUTION NO. 1357 AUTHORIZING A FISCAL YEAR 2023-2024
BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $8,010 IN THE
GENERAL FUND AREA LANDSCAPING ACCOUNT FUNDED FROM AVAILABLE
GENERAL FUND RESERVES FOR BENNETT LANDSCAPE PROPOSAL TO
TRIM TREES AROUND THE TENNIS COURTS
RECOMMENDATION: Approve as presented.
14.MATTERS FROM THE CITY COUNCIL
14.A.VERBAL REPORT OUT FROM THE PENINSULA PUBLIC SAFETY COMMITTEE
AND REGIONAL CONTRACT LAW COMMITTEE ON THE FEBRUARY 1, 2024
MEETINGS (MAYOR MIRSCH, COUNCILMEMBER WILSON)
RECOMMENDATION: Receive and file.
15.MATTERS FROM STAFF
16.RECESS TO CLOSED SESSION
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT
Next regular meeting: Monday, February 26, 2024 at 7:00 p.m. in the City Council
Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California,
90274.
ResolutionNo1357_BennettLandscape_TreeTrimmimng_BudgetAmendment.pdf
CL_AGN_240212_CC_Bennett_TreeTrimming_Proposal_TC.pdf
CL_AGN_240201_PPSC_AgendaPacket_Redacted.pdf
CL_AGN_240201_RCL_AgendaPacket.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
4
Agenda Item No.: 8.A
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF FEBRUARY 12, 2024
DATE:February 12, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_240212_CC_AffidavitofPosting.pdf
5
Administrative Report
8.A., File # 2188 Meeting Date: 2/12/2024
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF
FEBRUARY 12, 2024
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time FEBRUARY 12, 202 4 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: February 9, 2024
6
Agenda Item No.: 8.B
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:February 12, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
7
Agenda Item No.: 8.C
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 22,
2024 REGULAR MEETING
DATE:February 12, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_240122_CC_F.pdf
8
MINUTES – CITY COUNCIL MEETING
Monday, January 22, 2024
Page 1
Minutes
Rolling Hills City Council
Mon day, January 22 , 202 4
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Mirsch
presiding.
2. ROLL CALL
Councilmembers Present: Wilson, Black, Dieringer, Mayor Pro Tem Pieper, Mayor Mirsch
Councilmembers Absent: None
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
John Signo, Planning & Community Services Director
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Councilmember Dieringer
Mayor Mirsch moved past presentations while awaiting the arrival of the LA County Sheriff Core Deputy.
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Dieringer, seconded by Councilmember Black to move Item 14A up ahead of Old
Business. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE
4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS
Los Angeles County Sherriff Deputy Darlene Lopez re-introduced herself to the City Council and community
as one of Rolling Hills’ Core Deputies.
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Alfred Visco
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF
JANUARY 22, 2024
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
9
MINUTES – CITY COUNCIL MEETING
Monday, January 22, 2024
Page 2
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 8, 2024 REGULAR
MEETING
8.D. PAYMENT OF BILLS
Motion by Councilmember Dieringer, seconded by Mayor Pro Tem Pieper to approve Consent Calendar.
Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
Mayor Mirsch moved to Item 14A.
14. MATTERS FROM THE CITY COUNCIL
14.A. DISCUSSION ON COYOTE MANAGEMENT MEASURES AND CONSIDERATION OF THE CITY
CONTRIBUTING TO ADDITIONAL SUPPLEMENTAL COSTS (COUNCILMEMBERS DIERINGER
& BLACK)
Presentation by City Manager Karina Bañales
City Clerk / Executive Assistant to the City Manager Christian Horvath
Los Angeles County Agricultural/ Weights & Measures Inspectors Nam Nguyen, Liz Bondy
Public Comment: Nikos Constant, Stacy Markulis, Gene Honbo, Arlene Honbo, Leslie Stetson, Alfred Visco
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper directing staff to approach responsible
vendors regarding a potential six-month contract for additional coyote abatement measures. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
12. OLD BUSINESS
12.A. UPDATE ON THE CITY HALL ADA IMPROVEMENT PROJECT AND PACIFIC ARCHITECTURE
AND DESIGN'S REQUEST FOR ADDITIONAL BUDGET TO COMPLETE RESPONSES TO PLAN
REVIEW COMMENTS
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
City Consultant Alan Palermo
Pacific Architecture & Engineering Jun Fujita-Hall
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to approve a not-to-exceed amount
of $11,500 for Pacific Architecture & Engineering’s requested additional scope Items 3,4,5,7 and 8. Motion
carried with the following vote:
10
MINUTES – CITY COUNCIL MEETING
Monday, January 22, 2024
Page 3
AYES: Wilson, Dieringer, Pieper, Mayor Mirsch
NOES: Black
ABSENT: None
12.B. APPROVE POTENTIAL 25% LOCAL MATCH REQUIREMENT AMOUNT OF APPROXIMATELY
$405,250 FOR A RECENTLY SUBMITTED APPLICATION TO THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT PROGRAM TO ADDRESS
ADDITIONAL FIRE FUEL ABATEMENT IN ROLLING HILLS' KLONDIKE CANYON
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Public Comment: Alfred Visco
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to table the item for an additional six
months. Motion carried with the following vote:
AYES: Wilson, Dieringer, Pieper,
NOES: Black, Mayor Mirsch
ABSENT: None
13. NEW BUSINESS
13.A. APPROVE SECOND AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN
THE FOUR PENINSULA CITIES AND THE PALOS VERDES PENINSULA UNIFIED SCHOOL
DISTRICT TO CONTINUE COST SHARING TWO SCHOOL RESOURCE OFFICERS FOR THREE
YEARS EXPIRING ON AUGUST 26, 2026
Presentation by City Manager Karina Bañales
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.B. CONSIDERATION OF DRAFTING A RESOLUTION AND/OR SENDING A LETTER IN
OPPOSITION TO THE 2024 STATE BALLOT MEASURE INITIATIVE NO. 21-0042A1, THE
TAXPAYER PROTECTION AND GOVERNMENT ACCOUNTABILITY ACT
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Mayor Pro Tem Pieper, seconded by Mayor Mirsch to take no action. Motion carried with the
following vote:
AYES: Wilson, Black, Pieper, Mayor Mirsch
NOES: Dieringer
ABSENT: None
11
MINUTES – CITY COUNCIL MEETING
Monday, January 22, 2024
Page 4
14.C. CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR
2024
Presentation by Mayor Mirsch
Motion by Councilmember Wilson, seconded by Mayor Pro Tem Pieper to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
14.D. UPDATE FROM THE SOLID WASTE AND RECYCLING COMMITTEE REGARDING REPUBLIC
SERVICES FIELD OPERATION ISSUES AND EXPANSION OF MOTHER TRUCK STAGING SITE
LOCATIONS
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Mayor Mirsch and Councilmember Wilson
Public Comment: Stacy Markulis, Rae Walker, Leslie Stetson
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
15. MATTERS FROM STAFF
15.A. RECEIVE AND FILE FIRE FUEL ABATEMENT AND CODE ENFORCEMENT QUARTERLY
REPORT FOR THE FOURTH QUARTER OF 2023 (OCT OBER 1 THROUGH DECEMBER 31)
Presentation by Planning & Community Services Director John Signo
Public Comment: Alfred Visco
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
16. RECESS TO CLOSED SESSION – 10:07 P.M.
16.A. CONFERENCE WITH LEGAL COUNSEL: ANTICIPATED LITIGATION - (PARAGRAPH (2) OF
SUBDIVISION (D) AND PARAGRAPH (2) OF SUBDIVISION (E) OF GOVERNMENT CODE
SECTION 54956.9) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT
DISCUSSION IN OPEN SESSION WILL PREJUDICE THE CITY IN THE LITIGATION.
SIGNIFICANT EXPOSURE TO CIVIL LITIGATION (1CASE) - A. ALLEGED VIOLATIONS OF MS4
NPDES PERMIT
12
MINUTES – CITY COUNCIL MEETING
Monday, January 22, 2024
Page 5
17. RECONVENE TO OPEN SESSION – 10:50 P.M.
18. ADJOURNMENT : 10 :51 P.M.
The meeting was adjourned in memory of resident Marguerite Houske at 10:51 p.m on January 22, 2024.
The next regular adjourned meeting of the City Council is scheduled to be held on Mon day, February 12,
202 4 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills,
California. It will also be available via City’s website link at: https://www.rolling-
hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Leah Mirsch, Mayor
13
Agenda Item No.: 8.D
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:February 12, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_240212_CC_PaymentOfBills.pdf
14
15
16
Agenda Item No.: 8.E
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT
REPORTS FOR DECEMBER 2023
DATE:February 12, 2024
BACKGROUND:
Please note that Republic has been asked to provide footnotes per Council direction. They will
try to accommodate on future reports.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
VC_REP_240122_Dec_YTD_TonnageReport.pdf
VC_REP_240122_Dec_C&D Report.pdf
VC_REP_240122_Dec_ComplaintLog.pdf
VC_REP_240212_ComplaintsList2024_Redacted.pdf
17
Year 2023
Franchise Y/N Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
Jan Greenwaste 75.94 75.94 - 100.00%
Greenwaste - Free Residential Roll Off Bin 4.76 4.76 - 100.00%
Trash 180.77 - 180.77 0.00%
Jan Total 261.47 80.70 180.77 30.86%
Feb Greenwaste 84.50 84.50 - 100.00%
Greenwaste - Free Residential Roll Off Bin 11.62 11.62 - 100.00%
Trash 133.45 - 133.45 0.00%
Feb Total 229.57 96.12 133.45 41.87%
Mar Greenwaste 135.07 135.07 - 100.00%
Greenwaste - Free Residential Roll Off Bin 4.62 4.62 - 100.00%
Trash 185.99 - 185.99 0.00%
Mar Total 325.68 139.69 185.99 42.89%
Apr Greenwaste 105.00 105.00 - 100.00%
Trash 153.22 - 153.22 0.00%
Trash - Free Residential Roll Off Bin 1.39 - 1.39 0.00%
Apr Total 259.61 105.00 154.61 40.45%
May Greenwaste 103.43 103.43 - 100.00%
Greenwaste - Free Residential Roll Off Bin 1.42 1.42 - 100.00%
Recycle 1.17 0.40 0.77 33.79%
Trash 191.15 - 191.15 0.00%
May Total 297.17 105.25 191.92 35.42%
Jun Greenwaste 145.67 145.67 - 100.00%
Trash 186.82 - 186.82 0.00%
Jun Total 332.49 145.67 186.82 43.81%
Jul Greenwaste 104.97 104.97 - 100.00%
Greenwaste - Free Residential Roll Off Bin 2.42 2.42 - 100.00%
Trash 167.12 - 167.12 0.00%
Jul Total 274.51 107.39 167.12 39.12%
Aug Greenwaste 123.85 123.85 - 100.00%
Trash 212.22 - 212.22 0.00%
Aug Total 336.07 123.85 212.22 36.85%
Sep Greenwaste 118.56 118.56 - 100.00%
Greenwaste - Free Residential Roll Off Bin 3.64 3.64 - 100.00%
Trash 190.21 - 190.21 0.00%
Sep Total 312.41 122.20 190.21 39.12%
Oct Greenwaste 131.46 131.46 - 100.00%
Trash 226.78 - 226.78 0.00%
Trash - Free Residential Roll Off Bin 1.69 - 1.69 0.00%
Oct Total 359.93 131.46 228.47 36.52%
Nov Greenwaste 67.29 67.29 - 100.00%
Trash 152.03 - 152.03 0.00%
Nov Total 219.32 67.29 152.03 30.68%
Dec Greenwaste 67.75 67.75 - 100.00%
Greenwaste - Free Residential Roll Off Bin 1.81 1.81 - 100.00%
Recycle 5.11 2.04 3.07 40.00%
Trash 194.00 - 194.00 0.00%
Dec Total 268.67 71.60 197.07 26.65%
Grand Total 3,476.90 1,296.22 2,180.68 37.28%
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2023
Page 1 of 2
18
Year 2023
Franchise Y/N N
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
Jan Recycle 0.41 0.19 0.21 47.92%
Trash 68.77 - 68.77 0.00%
Organics 0.03 0.01 0.02 20.85%
Jan Total 69.20 0.20 69.00 0.29%
Feb Recycle 0.15 0.07 0.08 47.28%
Trash 84.23 - 84.23 0.00%
Organics 0.16 0.07 0.09 42.47%
Feb Total 84.54 0.14 84.40 0.17%
Mar Recycle 0.19 0.07 0.13 35.00%
Trash 46.39 - 46.39 0.00%
Organics 0.20 0.14 0.06 69.23%
Mar Total 46.78 0.21 46.58 0.44%
Apr Recycle 0.15 0.05 0.10 35.94%
Trash 166.55 - 166.55 0.00%
Organics 0.10 0.07 0.03 69.22%
Apr Total 166.80 0.12 166.68 0.07%
May Greenwaste 2.94 2.94 - 100.00%
Recycle 0.26 0.09 0.17 33.79%
Trash 101.93 - 101.93 0.00%
Organics 0.07 0.04 0.03 60.37%
May Total 105.20 3.07 102.13 2.92%
Jun Greenwaste 8.21 8.21 - 100.00%
Recycle 0.23 0.08 0.15 33.34%
Trash 65.16 - 65.16 0.00%
Organics 0.13 0.12 0.01 94.11%
Jun Total 73.73 8.41 65.32 11.41%
Jul Greenwaste 12.16 12.16 - 100.00%
Recycle 0.26 0.09 0.17 33.43%
Trash 52.78 - 52.78 0.00%
Organics 0.17 0.14 0.03 82.42%
Jul Total 65.36 12.38 52.98 18.95%
Aug Greenwaste 21.99 21.99 - 100.00%
Recycle 0.30 0.10 0.20 32.48%
Trash 69.64 - 69.64 0.00%
Organics 0.16 0.12 0.04 73.20%
C&D 13.00 13.00 - 100.00%
Aug Total 105.09 35.20 69.89 33.50%
Sep Greenwaste 7.43 7.40 0.03 99.55%
Recycle 0.21 0.07 0.15 31.93%
Trash 160.52 - 160.52 0.00%
Organics 0.10 0.10 - 100.00%
C&D 8.87 7.29 1.58 82.18%
Sep Total 177.14 14.86 162.28 8.39%
Oct Recycle 0.27 0.09 0.17 34.81%
Trash 74.92 - 74.92 0.00%
Organics 0.30 0.19 0.11 62.68%
Oct Total 75.49 0.28 75.21 0.37%
Nov Recycle 0.24 0.10 0.14 40.00%
Trash 64.98 - 64.98 0.00%
Organics 0.43 0.29 0.14 66.54%
C&D 13.38 13.38 - 100.00%
Nov Total 79.02 13.76 65.26 17.41%
Dec Recycle 0.17 0.07 0.10 40.00%
Trash 35.47 - 35.47 0.00%
Organics 0.19 0.14 0.06 70.67%
C&D 7.73 6.35 1.38 82.18%
Dec Total 43.56 6.56 37.00 15.05%
Grand Total 1,091.92 95.19 996.72 8.72%
CITY OF ROLLING HILLS NON-FRANCHISE
2023
Page 2 of 2
19
Republic Services City of Rolling Hills
C&D Report Reporting Period December-23
Disposal Site Material Loads Taken Tons Collected
CWS I-C&D 1 7.73
Summary
Row Labels Sum of Tons Collected
I-C&D 7.73
Grand Total 7.73
Page 1 of 1
20
City of Rolling Hills
Reporting Period December-23
Acct#Customer Name Service Address City Service Date Service Code Service Description
3147 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS 12/07/23 RYM Return for Yardwaste Miss
3147 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS 12/29/23 RYM Return for Yardwaste Miss
3097 MICHAEL DIERINGER 7 BUGGY WHIP DR ROLLING HILLS 12/18/23 RTM Return for Trash Miss
3184 LING LING CHAI 10 PORTUGUESE BEND RD ROLLING HILLS 12/06/23 RYM Return for Yardwaste Miss
3055 CURRENT RESIDENT 16 BOWIE RD ROLLING HILLS 12/01/23 RTM Return for Trash Miss
3063 CURRENT RESIDENT 19 BOWIE RD ROLLING HILLS 12/13/23 RTM Return for Trash Miss
3470 CURRENT RESIDENT 20 CINCHRING RD ROLLING HILLS 12/13/23 RTM Return for Trash Miss
3531 CURRENT RESIDENT 39 CREST RD W ROLLING HILLS 12/06/23 RTM Return for Trash Miss
3170 CURRENT RESIDENT 11 CABALLEROS RD ROLLING HILLS 12/22/23 RYM Return for Yardwaste Miss
2953 RESIDENT 13 JOHNS CANYON RD ROLLING HILLS 12/11/23 RRM Return for Recycle Miss
3361 DAVID COCHRAN 7 ROUNDUP RD ROLLING HILLS 12/11/23 RTM Return for Trash Miss
3361 DAVID COCHRAN 7 ROUNDUP RD ROLLING HILLS 12/07/23 RTM Return for Trash Miss
3582 NANCY KOOTZ 42 EASTFIELD DR ROLLING HILLS 12/14/23 RTM Return for Trash Miss
3582 NANCY KOOTZ 42 EASTFIELD DR ROLLING HILLS 12/14/23 RYM Return for Yardwaste Miss
Summary of Requests
Service Type Total Records
Return for Trash Miss 8
Return for Yardwaste Miss 5
Return for Recycle Miss 1
Grand Total 14
Republic Services
Customer Complaint Summary
Page 1 of 1
21
Republic Services - Complaints List
Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of
Reponse Resolved
1/4/2024 3:20 PM Trash trucks using driveway for turnaround 8 Wagon Lane Miguel Ruiz Miguel Ruiz 1/4/2024 3:25 PM yes
1/10/2024 8:22 AM missed trash pickup 7 Southfield Dr. Miguel Ruiz Miguel Ruiz 1/10/2024 8:29 AM yes
1/16/2024 3:00 PM missed trash pickup 3 Eucalyptus Miguel Ruiz Miguel Ruiz 1/16/2024 3:28 PM yes
1/12/2024 3:26PM trashtruck dragging bag behind them in her
driveway 26 Portuguese Bend Rd Miguel Ruiz Miguel Ruiz 1/12/2024 3:35PM yes
1/12/2024 9:38AM Oil spill in driveway not resolved 2954 Palos Verdes Dr Miguel Ruiz Miguel Ruiz 1/12/2024 4:12PM yes
1/19/2024 3:11 PM missed trash pickup 1 Hummingbird Lane Miguel Ruiz Miguel Ruiz 1/19/2024 3:46PM yes
1/22/2024 12:49PM Missed trash pickup 14 Buggywhip Dr Miguel Ruiz Miguel Ruiz 1/22/2024 1:12PM yes
1/24/2024 1:30PM missed trash pickup 38 Crest Rd E Miguel Ruiz Mihuel Ruiz 1/24/2024 3:15PM yes
1/26/2024 10:05 AM trash left on Georgeff after pickup 2 Buckboard Lane Miguel Ruiz Miguel Ruiz 1/26/2024 10:53AM yes
1/26/2024 11:00AM missed trash pickup 13 Johns Canyon Rd Miguel Ruiz Tanasha Malone yes
1/26/2024 11:30AM missed trash pickup 38 Crest Rd E Miguel Ruiz Tanasha Malone yes
1/29/2024 9:13 AM missed trash pickup 1 Sagebrush Lane Miguel Ruiz Miguel Ruiz 1/29/2024 9:17AM yes
1/29/2024 9:17AM missed trash pickup all last week 20 Crest Rd. E Miguel Ruiz Miguel Ruiz 1/29/2024 9:57AM
1/30/2024 8:50 AM green waste missed on Thursday 36 Portuguese Bend Rd.Miguel Ruiz Tanasha Malone
2/1/2024 2:29PM inconsistent service 87 Crest Rd.Tansha Malone Tansha Malone 2/2/2024 8:26AM yes
2/2/2024 9:41AM missed trash pickup Thursday 17 Caballeros Tanahsa Malone Miguel Ruiz 2/2/2024 10:13AM yes
2/5/2024 8:36AM missed green waste since Thurs 2 Buckboard Lane Tanasha Malone Tanasha Malone 2/5/2024 1:40PM yes
2/5/2024 12:38PM drver came but didn’t pick up green still 2 Buckboard Lane Tansha Malone Tansha Malone 2/5/2024 1:40PM yes
2/5/2024 1:40PM driver skipped house during pickup 24 Georgeff Rd Tansha Malone Tansha Malone 2/5/2024 1:49PM yes
22
Agenda Item No.: 8.F
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDER AND APPROVE THE PLANNED EXPENDITURES FOR
FISCAL YEAR 2024-2025 SAFE, CLEAN WATER (MEASURE W)
MUNICIPAL PROGRAM FUNDS FOR SUBMISSION TO LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT
DATE:February 12, 2024
BACKGROUND:
In 2018, Los Angeles County voters approved Measure W, a tax measure that is estimated to
raise about $280 million annually for storm water projects that build up the county’s water self-
sufficiency. Funding is provided through a parcel tax of 2.5 cents per square foot of
impermeable land area (building, concrete, etc.). The measure provides cities, watershed
areas, and Los Angeles County with the funds to capture, treat, and recycle storm water
through the Safe, Clean Water Regional and Municipal Programs. The City Council has been
involved in past Municipal Program planning efforts and has approved plans for how these
funds have been and will be utilized to advance the goals of the enabling legislation tied to
Measure W.
DISCUSSION:
The LA County Flood Control District administers the program, distributes funds, provides staff
support, and oversees capacity-building programs. Cities receive funding through the
Municipal Program proportional to the revenues generated within their boundaries. The funds
provide local agencies the opportunity to identify programs that will best address stormwater
and urban runoff. The funding can be used for eligible activities such as project development,
design, construction, effectiveness monitoring, operations, maintenance, and other programs
and studies related to protecting and improving water quality in lakes, rivers, and the ocean.
To receive funds, cities must submit an expenditure plan to the Los Angeles County Flood
Control District annually for their Safe Clean Water Municipal Program funds.
It is projected that the City will receive approximately $100,000 during FY2024/2025 in
23
Municipal Program Funds. The City must spend at least 70% of its Municipal Program Funds
on eligible expenses related to new projects or programs. Up to 30% of a City’s Municipal
Program Funds may be used to pay for eligible costs and expenses related to the continuation
of programs. Twenty percent (20%) of the City’s projected Municipal Program Funds will be
set aside in case revenues are lower than anticipated. Program funds are allocated as
described in the attached expenditure budget spreadsheet.
FISCAL IMPACT:
The City will receive approximately $100,000 in Municipal Program Funds during Fiscal Year
2024-2025.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
PW_MS4_240208_RH_AnnualPlan2024-25_SCW_Expenditures_F_rev.pdf
24
Item Description
Estimated
cost for Line
Item
Cost to be
Recovered via
Measure W for
Ongoing Programs -
up to 30% of
planned
expenditures
Cost to be
Recovered via
Measure W for
New Projects or
Programs - at least
70% of planned
expenditures Source Explanation
1a
Coordinated Integrated Monitoring
Program (CIMP) and City's share of
Harbor Toxics TMDL
65,000$ 46,714.29$
City's maximum cost under CIMP MOU Amendment 2 less $10K in new
costs shown in Item 1b plus FY23-24 Harbor Toxics TMDL escalated by
20% to reflect increase in costs for base program fee under next
Amendment of MOU - all rounded up to nearest $1K.
CIMP monitoring and Harbor Toxcis TMDL monitoring are ongoing efforts implemented prior to adoption
of Measure W by the voters in November 2018. Ongoing monitoring costs are therefore limited to a
maximum of 30% of the City's Safe Clean Water Expenditures in a given fiscal year. Allowable
expenditure is calculated by applying the 30:70 (ongoing vs new effort) ratio against total expenditures in
the 70% new effort column.
1b
CIMP Implementation of new 2021
MS4 Permit Requirements and Harbor
Toxics monitoring increased cost
due to TMDL revision
12,000.00$ 12,000.00$
Allocation of increased costs for CIMP and Harbor Toxics monitoring
due to new requirement in the 2021 Regional Stormwater Permit and
revised Harbor Toxics TMDL, respectively. Assumed $10K for CIMP and
$2K for Harbor Toxics in new requirement costs.
New requirements in 2021 Stormwater Permit and revised Harbor Toxics TMDL can be considered new
effort in the 70% category.
2 Sepulveda Canyon Monitoring Study 21,000.00$ 21,000.00$ Estimated based on existing NV5 contract and escalated by 5%.
Newly required by LA Water Board as a condition of City joining the Peninsula WMP for documenting the
deemed compliance via 85%, 24-hr runoff retention. Since this is a new requirement it falls in the 70%
new effort category.
3 SCW Municipal Program Planning and
Reporting 9,000.00$ 9,000.00$
McGowan Task 2.2 - Consultant assistance with SCW planning and
reporting including assisting City in commenting on and executing new
Municipal Transfer Agreement with LACFCD.
Eligible in the 70% category as a new effort since it is required by the SCW program.
4 Enhanced Sediment Source Control 6,000.00$ 6,000.00$
10% of contract code enforcement cost for additional oversight of
construction sites and brush clearance ordinance - same as allocated
for FY23-24
New effort to address storm-borne sediment pollutants associated with insufficiently controlled
construction sites and brush clearance to prevent wildfires and associated toxic pollutants.
5
Watershed Management Program
Adaptive Management & Progress
Reporting
5,000.00$ 5,000.00$ McGowan Task 8.1. - increased amount to reflect average effort
experienced during FY22-23 and FY23-24
City's participation in watershed progress reporting and watershed management program as a
result of joining the Peninsula EWMP is a new effort implemented to comply with the 2021
Stormwater Permit.
6 Development & Implementation of
Community Outreach/Engagement 6,000.00$ 6,000.00$ McGowan Task 8.2 and 2.1 plus Other Direct Costs invoiced by
McGowan for website hosting and media kit revision.
Effort to develop new materials and methods for and tracking of dissemination and engagement as
required by 2021 Stormwater Permit.
7 Wildfire Prevention Measures 50,000.00$ 50,000.00$ To be allocated towards City match for the FEMA grant for wildfire
control.
New effort to prevent wildfires also prevents post-fire stormwater pollution associated with multiple
pollutants that are mobilized in stormwater after a fire. These pollutants include targeted TMDL
pollutants: nitrogen, phosphorus, metals, and sediment-borne toxic pollutants.
46,714.29$ 109,000.00$ $ 155,714.29 Check: total planned expenditures are less than estimated total SCW Municipal funds available to
spend in FY2024-25 as shown below.
$ 89,397.67 see Fund Tracking tab
$ 100,000.00 Note that SCW website references prior fiscal year because it is the year they collect the taxes even
though not disbursed to City until midway through the following year.
$ 170,457.90 Total SCW Municipal Funds Available to Spend less 10% for safety factor
PLANNED EXPENDITURES FOR FY2024-2025 SAFE CLEAN WATER MUNICIPAL PROGRAM
Estimated carryover of unspent funds from previous years
Mesure W estimated disbursement to be received in December 2024 from LACFCD
Expenditures
25
Fiscal Year
SCW Funding
Disbursed by
LACFCD to City
Interest
Earned
SCW Funding
Expended by
City
2020-21 103,577.30$ -$ (54,988.61)$ 1st tranche needed to be expended by end of FY2025-
2026, was in fact expended in FY2021-2022 (81,624.04)$
2021-22 104,742.00$ 181.00$ (130,212.73)$ 2nd tranche needed to be expended by end of FY2026-
2027, was in fact expended by end of FY2022-2023
(39,494.73)$
2022-23 104,457.00$ $ 1,941.99 (62,793.69)$ 3rd tranche needs to be expended by end of FY2027-
2028
2023-24 103,764.84$ (81,271.43)$
Total 416,541.14$ 2,122.99$ (329,266.46)$ 89,397.67$
MUNICIPAL SAFE CLEAN WATER FUNDS TRACKING
values shown in italics include estimated values
Estimated carry over into FY2024-25
5-Year Limit for Funds Expenditure (negative value means tranche has been expended
assuming first-in/first-out rule)
26
Agenda Item No.: 8.G
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:ADOPT RESOLUTION NO. 1355 AUTHORIZING A FISCAL YEAR 2023-
2024 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY
$577,069.90 IN THE GRANTS CAPITAL PROJECTS FUND BY A
TRANSFER FROM GENERAL FUND RESERVES FOR PROVIDING
CONSTRUCTION SERVICES ON THE 20C PORTION OF THE CREST
ROAD EAST FIRE PREVENTION POWER LINE UNDERGROUNDING
PROJECT
DATE:February 12, 2024
BACKGROUND:
The City applied for grant funds through the California Governor's Office of Emergency
Services (CalOES)/Federal Emergency Management Agency (FEMA) Hazard Mitigation
Program. On September 14, 2020, the City was awarded $1,145,457 of Federal funds to
underground utility infrastructure along Crest Road East from the eastern city limits to the
frontage of 67 Crest Road East. The grant requires a local match of 25% ($381,819) for a total
project amount of $1,527,276. The local match can be fulfilled using the California Public
Utilities Commission (CPUC) Rule 20A work credits.
The entire project was originally characterized as a CPUC Rule 20A project. For Rule 20A
projects, Southern California Edison (SCE) handles the design and joint trench bidding and
assists in coordinating with the other utility companies. City staff held a kick-off meeting with
SCE on January 13, 2021. SCE commenced their work by performing a site visit and
measurements to confirm the scope and limits of work and preparation of a Rough Order of
Magnitude (ROM) estimate for the project. The ROM was submitted to the City on February
25, 2021, and is based on the following: 8-poles and approximately 1,340 feet of overhead
wires being removed, and 1-overhead service converted to underground feed covering the
area from Crest Road from 87 Crest Road to East City Limits. The ROM cost estimate for the
entire project was $1,000,000, expressed in 2023 dollars. The City sent SCE an email of
concurrence for this ROM on March 3, 2021.
On May 10, 2021, the City Council adopted Resolution No. 1275 to establish an Underground
27
Utility District and set a public hearing for the June 14, 2021 City Council Meeting.
On June 14, 2021, the City Council adopted Resolution No. 1276 to create Underground Utility
District No. 1 (Crest Road) to support the Crest Road East CalOES/FEMA Hazard Mitigation
Grant Project.
Subsequent to the abovementioned assumptions, SCE recognized that the growing costs to
execute the project limited the linear feet that the ROM would cover under the Rule 20A
program. The growing cost escalations also increased the City's match fund obligation from an
estimated $381,000 to $1,000,000.
As such, the project was divided into two Rule 20 programs. Rule 20A would cover the
majority of Crest Road, with SCE responsible for the design, joint trench bidding, and assisting
in the coordination with the other utility companies. The remainder of the project was
converted to a Rule 20C program where the City of Rolling Hills would be required to handle
the civil design, joint trench bidding and assist in coordinating with the other utility companies.
The City is responsible for the completion of the Rule 20C segment, including lateral
connections to residential panels.
The City complied with all requirements and released a Request for Proposals (RFP) for Civil
Engineering Services on or around April 11, 2023, using the city website, direct solicitation,
and BidNet. Proposals were originally posted as due on May 9, 2023 and extended to May 11,
2023.
On June 12, 2023, the City Council entered into a professional services agreement with DCA
Engineering as they were the only respondents to the solicitation. DCA worked with staff over
the subsequent months to prepare the Civil Engineering specifications and construction bid
documents.
On September 25, 2023, the City officially released the 2QS-RULE 20C INSTALL UG
STATLER 16KV WALTERIA SUB. # 2023-04 Request for Bid and posted it on the City's
website.
A mandatory job walk was held on October 3, 2023, and seven interested parties attended.
Following the walk, the City Clerk realized that a formal Public Notice had not been published.
To correct the deficiency in noticing, on October 4, the City officially re-released the Request
for Bid with a required formal public notice published twice in the Daily Breeze and updated all
documents online to reflect new dates for a second mandatory job walk and an extension of
the bid closing date and time.
On October 7 and 12, 2023, the City published the Request for Bid in a local newspaper as
mandated by the State Public Contract Code. No potential bidders attended the second job
walk.
O n October 23, 2023 , the City received two (2) sealed bids by the 2 pm Bid Closing. Staff
validated all bids received and determined that VCI Construction, Inc. was the lowest
responsive and responsible bidder. City staff also filed a one-year grant extension request with
CalOES due to SCE's inability to release their Bid for the Rule 20A portion. Due to the delay, it
would be challenging for SCE to complete the undergrounding and overhead removal by the
28
early February deadline.
DISCUSSION:
On November 13, 2023, the City Council approved staff's recommendation to award the
construction contract to VCI Construction, Inc. for $524,609.00 and allocate an additional
$52,460.90 as a 10% contingency for a total of $577,069.90 upon confirmation from CalOES
FEMA regarding a filed grant extension request.
On January 6, 2024, the City received a Time Extension Approval (see attached).
Under Rule 20C, the City is required to cover the costs for any contracted work and then be
reimbursed from the grant funds. The grant pays for 75% of the overall fee, and the city pays
25% of the fee using Rule 20A tariff credits. The City desires to appropriate an additional
$577,069.90 in the Grants Capital Fund funded from a transfer of General Fund Reserves for
Rule 20C undergrounding project on Crest Road East.
FISCAL IMPACT:
A budget amendment is required to cover the $577,069.90. As such, Council action is needed
to amend the budget to increase budgeted appropriations in the General Fund for the transfer
out and in the Grants Capital Fund by $577,069.90, which will be funded from available
General Fund Reserves. The use of General Fund Reserves is consistent with City policy.
FEMA/CalOES will ultimately reimburse the City for these costs.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
ResolutionNo1355_CrestRoad20C_ConstructionProject_BudgetAmendment_F.pdf
GR_OES_240108_CrestRd_Extension_ApprovalLetter_Scan.pdf
29
RESOLUTION NO. 1355
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2023-2024
BUDGET MODIFICATION TO INCREASE
APPROPRIAT IONS BY $577,069.90 IN FUND 16
FROM A TRANSFER OF GENERAL FUND
RESERVES FOR PROVIDING CONSTRUCTION
SERVICES ON THE 20C PORTION OF THE CREST
ROAD EAST FIRE PREVENTION POWER LINE
UNDERGROUNDING PROJECT
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. It is the intention of the City Council of the City of Rolling Hills to
review the adopted budget from time to time.
B. On November 13, 2023 the City Council received a presentation
from staff regarding the bids that the City received for the construction services
on the 20C portion of the Crest Road East fire prevention power line
undergrounding project.
C. As it is the Rule 20C portion of the undergrounding, the City will be
required to cover the costs for any contracted work and then be reimbursed from
the grant funds. The CalOES/FEMA Hazard Mitigation Grant pays for 75% of the
overall fee and the City pays 25% of the fee using Rule 20A tariff credits.
D. The responsible construction bid was $524,609.00 plus a 10%
contingency for a total of $577,069.90. Per Section1.C, the City will be
reimbursed for construction expenses upon completion and filing of a
Reimbursement Request with CalOES.
E. The City desires to appropriate an additional Five Hundred seventy-
seven thousand, sixty-nine dollars and ninety cents ($577,069.90) in Fund 16
from a transfer of General Fund Reserves for Rule 20C undergrounding project
on Crest Road East.
Section 2. The sum of Five Hundred seventy-seven thousand, sixty-
nine dollars and ninety cents ($577,069.90) is hereby appropriated in the Fund
16 from a transfer of General Fund Reserves for Rule 20C undergrounding
project on Crest Road East.
30
Section 3. This Resolution shall take effect immediately upon its
adoption by the City Council, and the City Clerk shall certify to the passage and
adoption of this Resolution and enter it into the book or original resolutions.
PASSED, APPROVED, AND ADOPTED this 12th day of February, 2023
______________________________
LEAH MIRSCH
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
31
32
33
Agenda Item No.: 8.H
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:ADOPT BY RESOLUTION NO. 1356 AUTHORIZING A FISCAL YEAR
2023-2024 BUDGET MODIFICATION TO APPROPRIATE $11,500.00 IN
THE CAPITAL PROJECTS FUND FUNDED FROM A TRANSFER FROM
GENERAL FUND RESERVES AND APPROVE FOURTH AMENDMENT
TO PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC
ARCHITECTURE AND ENGINEERING INC. COVERING ADDITIONAL
DESIGN AND ENGINEERING SERVICES FOR THE CITY HALL ADA
IMPROVEMENT PROJECT
DATE:February 12, 2024
BACKGROUND:
In December 2019, the City released a Request for Proposals soliciting Architectural and
Engineering Design Services to prepare ADA Improvement Plans for the Rolling Hills City
Hall, excluding building exterior path of travel.
On January 27, 2020, the City Council considered and approved a Professional Services
Agreement with Pacific Architecture and Engineering, Inc. (PAE) to prepare Improvement
Plans (ADA and Space Planning).
On May 26, 2020, the City Council received a presentation from staff on the options
developed to bring the restrooms up to date and comply with ADA and related codes.
On July 13, 2020, the City Council received a follow-up presentation from staff with additional
information on the two preferred options, including opinions on probable construction costs.
The City Council voted to move forward with the more financially economical Option 2, which
kept the restrooms in the same location.
On March 9, 2021, PAE submitted plans at 65% completion for City review. This submittal
incorporated the restrooms option selected at the July 13, 2020 City Council Meeting. City staff
had reviewed the 65% plans with comments. Councilmember Pieper noted that the City had
only considered the options using cost estimates for the restroom upgrades but not the overall
34
project cost and recommended that the City Council revisit the layout options.
On April 12, 2021, in response to Councilmember Pieper's aforementioned suggestion, the
City Council directed staff to provide a comprehensive project cost estimate for restroom
layout Options 1 and 2. At 65% design completion, the estimated overall project cost for
Option 1 was $952,810 and $784,390 for Option 2, a difference of approximately $168,420.
On June 28, 2021, the City Council directed staff to add measurements to the option 1 layout
for additional discussion at the first meeting in July. Using the measurements shown for Option
1 in the City Hall lobby area, staff also marked the floor of the lobby with tape to visualize the
proposed public counter location. On July 12, 2021, the City Council continued the item.
On July 26, 2021, the City Council directed staff to bring the item back with additional
information related to available funding and provide an estimate that included all foreseeable
costs associated with the project.
On September 13, 2021, City staff recommended the inclusion of accordion entrance doors
along with the possibility of expanding the lobby area by moving the glass wall out. Additional
suggestions were made to use French doors and remove an existing interior wall behind the
display case to expand the lobby area of City Hall to accommodate the number of residents
that attend the annual holiday open house event. The City Council directed staff to bring back
the item at the next meeting so the Council could provide direction on the next steps
considering the iteration of designs, preparation of cost estimates, investigation into alternative
features (partition walls), and preparation of construction drawings up to 65% complete for
Option 2 combined had exhausted the existing allocated budget in PAE's contract.
On September 27, 2021, the City Council directed staff to continue the item to a future
meeting for further discussion.
On October 25, 2021, City staff presented a third option for consideration based on the City
Council's feedback from the September 13, 2021 meeting. Option 3 included pushing the
existing front door and exterior wall out, moving one of the three proposed All Gender
restrooms to the newly expanded space and enclosing the hallway to the Council Chambers
for creation of a meeting room. The City Council favored Option 3 but decided to hold off on
giving staff further direction on the next steps until the Council had an opportunity to consider
all the capital improvement projects during the upcoming 2022 Strategic Planning Workshop.
At the January 2022 Strategic Planning Workshop, the City Council discussed moving forward
with two capital improvement projects for Fiscal Year 2022-2023: City Hall ADA improvements
project and the Tennis Courts improvements project.
On April 25, 2022, the City Council unanimously approved the preparation of a third
amendment with PAE appropriating a one-time amount of $96,485.00 from General Fund
reserves to the Capital Improvement Program Fund for moving forward with Option 3 that
included creating a solution for the back south wall of the council chambers that would allow
for access by overflow public meeting attendees.
On April 19, 2023, the City Hall ADA Improvement project plans were submitted to Los
Angeles County Building & Safety (LACBS).
35
On May 31, 2023, the City Hall ADA Improvement project plans were re-submitted to LACBS
after addressing initial plan review comments. The expectation was that reviews and approvals
by LACBS would be completed in July 2023 and ready to solicit construction bids in late
summer.
On June 26, 2023, staff presented an update on the status of the City Hall ADA Improvement
project to the City Council. Due to a backlog at LACBS, as well as coordination with other
County departments requiring project review, the plan check continued through November
2023.
On November 9, 2023, the City received notification from PAE that LACBS had returned plan
review comments requesting ADA upgrades/grading in the parking lot and path of travel to the
sidewalk at Palos Verdes Drive North, additional structural details, and some other minor
comments. PAE also informed staff that the Los Angeles County Health and Fire Departments
required payment of fees for their portion of the plan check before documents could be
finalized. The plan review comments required additional design work outside the existing
project scope; therefore, an additional budget was required to complete the project's
improvement plans.
On January 9, 2024, City Staff met with PAE to discuss the additional costs addressing
LACBS comments. The City also contacted LACBS to discuss several plan review comments
and determine if any of the requested ADA improvements would be required for the City Hall
Improvement project or could be waived/deferred.
DISCUSSION:
The City Hall ADA Improvement Project plans are nearly complete but require some final effort
and coordination to address LACBS comments before their final approvals.
On January 22, 2024, the City Council approved a not-to-exceed amount of $11,500 to
complete the following additional scope work items:
1. Vault opening - ($3,000)
2. Design for Interior Window - ($2,000)
3. Design for insufficient existing opening into Council Chambers - ($2,000)
4. Revise Title 24 documents - ($3,500)
5. Plan check additional time for address not recognized - ($1,000)
Attached are the 4th Amendment to PAE's Professional Services Agreement and a Budget
modification resolution for the not-to-exceed amount of $11,500.
FISCAL IMPACT:
Council action is required to amend the budget and increase appropriations in the Capital
Projects Fund by $11,500 through a transfer from available General Fund Reserves. The use
of General Fund Reserves is consistent with City policy.
Total Cost for PAE through the 4th Amendment would be a not-to-exceed amount of
$207,723.01.
RECOMMENDATION:
Approve as presented.
36
ATTACHMENTS:
ResolutionNo1356_CityHallADA_PAE_BudgetAmendment_F.pdf
CA_AGR_240212_PacificArchitecture&Engineering_4thAmendment_F.pdf
37
RESOLUTION NO. 1356
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2023-2024
BUDGET MODIFICATION TO APPROPRIATE
$11,500.00 IN THE CAPITAL PROJECTS FUND
FUNDED BY A TRANSFER FROM AVAILABLE
GENERAL FUND RESERVES FOR ADDITIONAL
DESIGN AND ENGINEERING SERVICES FROM
PACIFIC ARCHITECTURE AND ENGINEERING,
INC. FOR ADA IMPROVEMENT DESIGN AT CITY
HALL CAMPUS
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. On February 24, 2020, the CITY entered into a Professional
Services Agreement with CONSULTANT (“Agreement”) for architectural and
engineering design services to prepare ADA improvement plans for the CITY.
B. On February 22, 2021, the CITY and CONSULTANT entered into a
First Amendment to expand the scope of work in the Agreement, clarify the term,
and increase the cost for the CONSULTANT to provide engineering services for
the replacement of the generator at City Hall (the “First Amendment”).
C. On June 28, 2021, the CITY and CONSULTANT entered into a
Second Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide engineering services for (1) the installation of a
photovoltaic system per the General Assessment Report dated April 18, 2019
and (2) upgrades needed for existing structure which houses the generator (the
“Second Amendment”).
D. On May 9, 2022 the CITY and CONSULTANT entered into a Third
Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide further architectural and engineering design services
and to prepare ADA improvement plans for the City.
E. The City desires to appropriate $11,500.00 in the Capital Projects
Fund funded from a transfer of General Fund reserves to fund the Fourth
Amendment to the Professional Services Agreement with Pacific Architecture
and Engineering, Inc. attached as Exhibit “A.”
38
Section 2. The sum of eleven thousand five hundred dollars
($11,500.00) is hereby appropriated in the Capital Projects Fund to fund the
Fourth Amendment to the Professional Services Agreement with Pacific
Architecture and Engineering, Inc.
Section 3. This Resolution shall take effect immediately upon its
adoption by the City Council, and the City Clerk shall certify to the passage and
adoption of this Resolution and enter it into the book or original resolutions.
PASSED, APPROVED, AND ADOPTED this 12th day of February, 2024
______________________________
LEAH MIRSCH
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
39
Exhibit A
40
FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FOURTH AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT (“Fourth Amendment”) is made and entered into this 12th day of
February 2024 in the City of Rolling Hills, County of Los Angeles, State of
California, by and between the CITY OF ROLLING HILLS, a California municipal
corporation (hereinafter the “CITY”), and Pacific Architecture and Engineering,
Inc., a California corporation (hereinafter the “CONSULTANT”).
RECITALS:
A. On February 24, 2020, the CITY entered into a Professional
Services Agreement with CONSULTANT (“Agreement”) for architectural and
engineering design services to prepare ADA improvement plans for the CITY;
and
B. On February 22, 2021, the CITY and CONSULTANT entered into a
First Amendment to expand the scope of work in the Agreement, clarify the term,
and increase the cost for the CONSULTANT to provide engineering services for
the replacement of the generator at City Hall (the “First Amendment”); and
C. On June 28, 2021, the CITY and CONSULTANT entered into a
Second Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide engineering services for (1) the installation of a
photovoltaic system per the General Assessment Report dated April 18, 2019
and (2) upgrades needed for existing structure which houses the generator (the
“Second Amendment”); and
D. On May 9, 2022 the CITY and CONSULTANT entered into a Third
Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide further architectural and engineering design services
and to prepare ADA improvement plans for the City; and
D. CITY and CONSULTANT now desire to amend the Agreement a
fourth time (the “Fourth Amendment”) to clarify the remaining scope of work and
increase the cost so that CONSULTANT may provide services for the CITY; and
E. CONSULTANT is well qualified by reason of education, training,
and experience to perform such services; and
F. CONSULTANT is willing to render such professional services as
hereinafter defined.
Now, therefore, for and in consideration of the mutual covenants and
conditions herein contained, CITY hereby engages CONSULTANT and
41
CONSULTANT agrees to perform the services set forth in this Fourth
Amendment.
1. CITY and CONSULTANT agree to supplement Exhibit A (Scope of Work)
that was attached to the First Amendment, Exhibit A (Scope of Work –
Supplemental) that was attached to the Second Amendment, and Exhibit A
(Scope of Work - Supplemental) that was attached to the Third Amendment with
Exhibit A (Scope of Work – Supplemental) attached hereto and incorporated
herein by reference to this Fourth Amendment.
2. Paragraph 3 (COST) of the Agreement is amended to read as follows:
3. COST
The CITY agrees to pay CONSULTANT for the services required by this
Agreement on a Time and Materials basis in an amount not to exceed
$11,500 for the scope of services identified by this Fourth Amendment,
$96,485.00 for the scope of services identified by the Third Amendment,
$58,897.42 for the scope of services identified by the Second
Amendment, and $40,840.59 for the scope of services identified by the
First Amendment. Now, the current amended and increased not to exceed
amount is $207,723.01. This not to exceed amount includes all expenses,
consisting of all incidental blueprinting, photography, travel, attendance at
meetings, and miscellaneous costs, estimated to be accrued during that
period. It also includes any escalation or inflation factors anticipated. Any
increase in Agreement cost or scope of work shall be by express written
amendment approved by the CITY and CONSULTANT.
3. All terms and conditions of the Agreement not amended by the First
Amendment, the Second Amendment, the Third Amendment or this Fourth
Amendment remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third
Amendment on the date and year first above written.
CITY OF ROLLING HILLS PACIFIC ARCHITECTURE AND
ENGINEERING, INC.
CITY MANAGER: PRINCIPAL PROJECT MANAGER
__________________________ __________________________
KARINA BAÑALES JUN FUJITA HALL
42
ATTEST:
__________________________
CHRISTIAN HORVATH
CITY CLERK
APPROVED AS TO FORM:
__________________________
PATRICK DONEGAN
CITY ATTORNEY
43
Subject: Proposal for City of Rolling Hills ADA Improvement Design Additional Services
Pacific Architecture and Engineering, Inc., is pleased to submit this proposal for engineering services for
ADA Improvements at City Hall.
Additional Scope of Work:
In addition to the previously agreed upon work, Pacific Architecture and Engineering, Inc., agrees to
perform the following design and engineering work related to the below task for in an amount not to
exceed each listed amount after explicit direction from the City Manager or her designee. While this
Scope of Work authorizes additional work, there is no guarantee that the City will ultimately ask for
and receive that work. Pacific Architecture and Engineering, Inc., acknowledges that the work
authorized below is not guaranteed and only upon direction from the City Manager or her designee
will the work be performed and the City responsible for the cost:
1. Vault Opening ($3,000.00)
2. Interior Windows ($2,000.00)
3. Opening/access into Council Chambers ($2,000.00)
4. Revise Title 24 Documents ($3,500.00)
5. Additional plan check duties ($1,000.00)
Time and Material Not to exceed $11,500.00 in total
EXHIBIT A
Scope of Work - Supplemental
44
Agenda Item No.: 10.A
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:RECEIVE AND FILE ZONING CASE NO. 22-91: A REQUEST FOR THE
APPROVAL OF A SITE PLAN REVIEW FOR A 264-SQUARE-FOOT
COVERED PATIO AND OUTDOOR KITCHEN, CONDITIONAL USE
PERMIT FOR THE USE OF SUCH STRUCTURE, AND A VARIANCE
REQUEST TO CONSTRUCT IN THE FRONT YARD AND WAIVE THE
REQUIREMENT FOR A STABLE AND CORRAL SET ASIDE AREA
LOCATED AT 1 CHESTNUT LANE (ICARUS LP, MITTAL)(LOT 239-A-6-
MS), ROLLING HILLS, CA, AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
DATE:February 12, 2024
BACKGROUND:
On January 16, 2024, the Planning C ommission held a field trip and evening meeting
regarding the proposed project. Although the Commission did not have a quorum at the field
trip, the Commission and the public were able to walk the site to understand the project better.
In attendance from the public were:
Alarica Nguyen, 1 Chestnut Lane property owner
James Aichele, 14 Crest Road West
No decision was made as the Commission did not have a quorum.
At the evening meeting, staff gave a presentation on the project, and Commissioners were
able to ask questions. Alfred Visco of 15 Cinchring Road raised issues about an open fire,
given the high fire risk in the area. Vice Chair Kirkpatrick indicated it is out of the Commission’s
purview; the Commission is responsible for looking at the location and coverage on the site.
Commissioners asked about the set-aside area since a variance was requested to waive the
requirement. Staff explained the property has steep slopes and a very wide front yard.
Commissioners discussed the property and agreed it is steep and not ideal for a stable. Staff
explained there is precedence for stable set-asides to be waived; the application is being
45
considered because of the size and location of the structures in the front yard, which are not
ideal for a stable.
The project was approved unanimously, 3-0 (Chair Chelf and Commissioner Douglass were
absent).
Zoning, Location, and Lot Description
The lot is an irregularly shaped parcel zoned RAS-2. The net lot area is 100,623 square feet
(2.3 acres). The lot has a depth of approximately 390 feet and a width of approximately 360
feet. There is approximately 450 feet of street frontage along Chestnut Lane. The driveway
slopes upward from the street and is approximately 440 feet in length to the main residence,
which is located in the middle of the property. The grade elevation from the street to the
residence rises approximately 40 feet; the grade elevation from the residence to the rear of the
property rises approximately 50 feet. Slopes are covered with mature trees and dense
vegetation in the front, rear, and side yards.
Existing Development
There is one 12,330-square-foot building pad on the property developed with a 4,232-square-
foot single-family residence, 657-square-foot detached garage, 111-square-foot storage
attached to the garage, 375-square-foot swimming pool/spa, 33-square-foot pool equipment,
and 65-square-foot service yard. There is no barn and stable pad.
Past Approvals
The existing home, detached garage, and swimming pool were built in 1973. Roof-mounted
solar panels were installed in 2018. In 2023, approvals were granted to demolish the covered
patio (gazebo) and remove the interior flooring. The latter does not require a building permit. In
preparation for this hearing, staff observed work being done to expand the motor court. The
expansion does not require a building permit, but Planning and RHCA approval was needed
and obtained.
Code Enforcement
Based on historical aerials, the structure was built without permits in early 2021. On July 6,
2021, a code enforcement case was opened for the unpermitted cabana that exceeded the
maximum 200 square feet, which requires Planning Commission approval. After subsequent
correspondences, an application was submitted on October 5, 2022. On October 18, 2022, the
Rolling Hills Community Association (RHCA) Architectural Committee reviewed the as-built
structure and had issues with the roof pitch, material, and design. City staff continued to work
with the applicant in the subsequent months but was notified in late January 2023 that the
owner had decided to demolish the patio cover with no plans to rebuild at the time.
Subsequently, the patio cover was demolished, but the outdoor kitchen remained. Code
enforcement reached out to the owners that the outdoor kitchen was still an issue. In
December 2023, staff received revised plans and continued processing the application.
46
DISCUSSION:
Applicant Request
On October 5, 2022, an application was duly filed by Heidi Puskar, on behalf of the property
owner Icarus LP (Manager Ram Mittal) for a site plan review for an as-built covered patio and
outdoor kitchen (barbecue area), conditional use permit for the use of such structures, and
variance requests from Rolling Hills Municipal Code (RHMC) Section 17.16.200(H) to
encroach into the front yard and Section 17.16.170 to waive the requirement for a stable and
corral set aside area. The covered patio has since been demolished, but the outdoor kitchen
remains. The applicant would like to rebuild the covered patio above the outdoor kitchen. The
design of the new covered patio will be in accordance with the Rolling Hills Community
Association (RHCA) standards. RHCA is requiring a 4:12 pitched roof which is steeper than
the demolished roof. They are also requiring certain building materials and wider stone
columns. As such, the new covered patio will be taller and slightly larger than the one
demolished, which was 9.5 feet high and 245 square feet. The new covering will be 11.3 feet
high and 264 square feet.
Site Plan Review
RHMC requires a Site Plan Review for the construction of any new building or structure
pursuant to Section 17.46.020(A)(2). The Project will add 264 square feet of covered area,
bringing the total structural area (excluding exempt structures) from 5,375 square feet (5.3%)
to 5,639 square feet (5.6%).
The covered patio and outdoor kitchen are located next to the swimming pool in the eastern
portion of the building pad. The area is already paved, so there is no change to flatwork and
no additional disturbance.
Conditional Use Permit
RHMC Section 17.16.040(A)(3) requires a Conditional Use Permit for a structure that exceeds
200 square feet. The Applicant is proposing a 264-square-foot covered patio and outdoor
kitchen. Required findings in RHMC Section 17.42.050 must be met and are included in the
proposed resolution.
Variances
RHMC Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code permit
approval of a Variance granting relief from the standards and requirements of the Zoning
Ordinance when exceptional or extraordinary circumstances applicable to the property prevent
the owner from making use of a parcel of property to the same extent enjoyed by similar
properties in the same vicinity or zone. Two variances are requested: (1) a variance from the
requirements of Section 17.16.200(H) of the Zoning Code to encroach into the front yard, and
(2) a variance from the requirements of Section 17.16.170 (stable and corral site required) of
the Zoning Ordinance to waive the requirements of a stable and corral set aside. Findings are
included in the proposed resolution.
MUNICIPAL CODE COMPLIANCE
47
Setbacks
The project complies with all of the required setbacks in the RAS-2 Zone.
Lot Coverage
The existing structural coverage, excluding exempt structures, is 5,375 square feet or 5.3%.
The project will add 264 square feet, for a total of 5,639 square feet or 5.6%. This is well under
the maximum allowed 20% structural coverage. The existing flatwork coverage is 17,882
square feet or 17.8%, which remains unchanged with the proposed project. The total structural
and flatwork, excluding exempt structures, will be 23,521 square feet or 23.4% of the net lot
area, which is under the maximum 35% allowed.
Building Pad Coverage
The existing building pad is 12,330 square feet. The total structures on the building pad will be
5,639 square feet or 45.7%. This exceeds the maximum 30% by 15.7%. However, this is only
a guideline and not a code requirement.
Disturbance
The existing disturbed area is 26,400 square feet or 26.3%, which is still below the maximum
allowed 40%. There is no increase in disturbance because the proposed project is in an area
that is already disturbed.
Stable Access
There is no stable and corral. The applicant is requesting a variance for relief due to steep
slopes and limited developable areas.
Neighbor Concerns
No public comment has been received as of the date of this report.
Environmental Review
The project has been determined to be categorically exempt pursuant to the California
Environmental Quality Act (CEQA) pursuant to Section 15303(e) (New Construction or
Conversion of Small Structures) of the CEQA Guidelines, which exempts accessory
structures.
CRITERIA FOR SITE PLAN REVIEW
Section 17.46.050 - Required Site Plan Review Findings
The Commission shall be required to make findings in acting to approve, conditionally
approve, or deny a Site Plan Review application. No project which requires Site Plan Review
approval shall be approved by the
Commission, or by the City Council on appeal, unless the following findings can be made:
1. The project complies with and is consistent with the goals and policies of the general
48
plan and all requirements of the zoning ordinance;
2. The project substantially preserves the natural and undeveloped state of the lot by
minimizing building coverage. Lot coverage requirements are regarded as maximums,
and the actual amount of lot coverage permitted depends upon the existing buildable
area of the lot;
3. The project is harmonious in scale and mass with the site, the natural terrain and
surrounding residences;
4. The project preserves and integrates into the site design, to the greatest extent possible,
existing topographic features of the site, including surrounding native vegetation, mature
trees, drainage courses and land forms (such as hillsides and knolls);
5. Grading has been designed to follow natural contours of the site and to minimize the
amount of grading required to create the building area;
6. Grading will not modify existing drainage channels nor redirect drainage flow, unless
such flow is redirected into an existing drainage course;
7. The project preserves surrounding native vegetation and mature trees and supplements
these elements with drought-tolerant landscaping which is compatible with and
enhances the rural character of the community, and landscaping provides a buffer or
transition area between private and public areas;
8. The project is sensitive and not detrimental to the convenient and safe movement of
pedestrians and vehicles; and
9. The project conforms to the requirements of the California Environmental Quality Act.
If all of the above findings cannot be made with regard to the proposed project, or cannot be
made even with changes to the project through project conditions imposed by City staff and/or
the Planning Commission, the site plan review application shall be denied.
CRITERIA FOR APPROVAL OF CONDITIONAL USE PERMIT
Section 17.42.050 - Basis for Approval or Denial of Conditional Use Permit
The Commission (and Council on appeal), in acting to approve a conditional use permit
application, may impose conditions as are reasonably necessary to ensure the project is
consistent with the General Plan, compatible with surrounding land use, and meets the
provisions and intent of this title. In making such a determination, the hearing body shall find
that the proposed use is in general accord with the following principles and standards:
1. That the proposed conditional use is consistent with the General Plan;
2. That the nature, condition and development of adjacent uses, buildings and structures have
been considered, and that the use will not adversely affect or be materially detrimental to these
adjacent uses, building or structures;
3. That the site for the proposed conditional use is of adequate size and shape to
accommodate the use and buildings proposed;
4. That the proposed conditional use complies with all applicable development standards of
the zone district;
5. That the proposed use is consistent with the portions of the Los Angeles County Hazardous
Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and
6. That the proposed conditional use observes the spirit and intent of this title.
CRITERIA FOR VARIANCES
Section 17.38.050 Required Variance Findings
In granting a variance, the Commission (and Council on appeal) must make the following
findings:
1. That there are exceptional or extraordinary circumstances or conditions applicable to the
49
property that do not apply generally to other properties in the same vicinity and zone;
2. That such variance is necessary for the preservation and enjoyment of substantial property
rights possessed by other properties in the same vicinity and zone but which is denied the
property in question;
3. That the granting of such variance will not be materially detrimental to the public welfare or
injurious to properties or improvements in the vicinity;
4. That in granting the variance, the spirit and intent of this title will be observed;
5. That the variance does not grant special privilege to the applicant;
6. That the variance is consistent with the portions of the County of Los Angeles Hazardous
Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and
7. That the variance request is consistent with the general plan of the City of Rolling Hills.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Attachment1_PL_ADR_1Chestnut_ZC22-91_VicinityMap.pdf
Attachment2_PL_ADR_1ChestnutLn_ZC22-91_DevelopmentTable.pdf
Attachment3_2024-01_PC_Resolution_1ChestnutLn_ZC22-91_F_E.pdf
Attachment4_PL_ADR_1ChestnutLane_ZC22-91_240104_GazeboPlan.pdf
Attachment5_PL_ADR_1ChestnutLn_ZC22-91_221005_1ChestnutLn_ZC22-91_Pictures.pdf
Attachment6_1ChestnutLane_ZC22-91_231204_PathLight.pdf
50
City of Rolling Hills ROLLING HILLS, CA 90274
TITLE
VICINITY MAP
CASE NO.
Zoning Case No. 22-91
Site Plan Review, Conditional Use Permit, Variance
OWNER Icarus LP, Mittal
ADDRESS 1 Chestnut Lane, Rolling Hills 90274 SITE
51
Zoning Case No. 22-91 (1 Chestnut Ln.) pg. 1
Development Table Zoning Case No. 22-91 (1 Chestnut Lane)
Site Plan Review
Variance EXISTING PROPOSED TOTAL
RA-S- 2 Zone Setbacks
Front: 50 ft. from easement ln.
Side: 35 ft. from property ln.
Rear: 50 ft. from property ln.
SINGLE FAMILY RESIDENCE
WITH DETACHED GARAGE,
SHED, POOL
OUTDOOR KITCHEN &
COVERED PATIO
Net Lot Area 100,480 SF 0 SF 100,480 SF
Residence 4,232 SF 0 SF 4,232 SF
Garage 657 SF 0 SF 657 SF
Swimming Pool/Spa 375 SF 0 SF 375 SF
Pool Equipment* 33 SF 0 SF 33 SF
Guest House 0 SF 0 SF 0 SF
Covered Patio/Outdoor Kitchen 0 SF 264 SF 264 SF
Stable 0 SF 0 SF 0 SF
Recreation Court 0 SF 0 SF 0 SF
Attached Covered Porches,
Entryway, Porte Cochere,
Breezeways
0 SF 0 SF 0 SF
Attached Trellis 0 SF 0 SF 0 SF
1 Shed (Attached to Garage) 111 SF 0 SF 111 SF
Lightwell 0 SF 0 SF 0 SF
Service Yard* 65 SF 0 SF 65 SF
Basement Area 0 SF 0 SF 0 SF
Total Structure Area 5,473 SF 264 SF 5,737 SF
Structural Coverage 5.4% 0.3% 5.7%
*Total Structures Excluding: up
to 5 legal and up to 800 SF
detached structures that are not
higher than 12 ft (no more than
120 SF per structure per
deduction, except for trellis)
5,375 SF 264 SF 5,639 SF
Structural Coverage
(20% maximum) 5.3% 0.3% 5.6%
Total Flatwork 17,882 SF 0 SF 17,882 SF
Flatwork Percentage 17.8%0% 17.8%
Total Lot Coverage
(Struct. & Flatwork, 35% max.)
23,257 SF
23.1%
264 SF
0.3%
23,521 SF
23.4%
Disturbed Area
(40% maximum)
26,400 SF
(26.3%)
0 SF
(0%)
26,400 SF
(26.3%)
Building Pad 1 Coverage
Pad Size: 12,330 SF
(Guideline: 30% maximum)
43.6% 2.1%45.7%
Grading (balanced on site) Unknown 0 CY 0 CY
Stable min. 450 S.F.
Corral min. 550 S.F.
0 SF 0 SF 0 SF
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
A-1
Rolling Hills, CA
Chestnut Gazebo
NOTES
PROJECT INFORMATION
SCOPE OF WORK
SHEET INDEXPROJECT DIRECTORY
1 Chestnut Lane
H E I D I P U S K A R
CA 90725
Rancho Palos Verdes
29431 N. Enrose Ave.
T e l : 3 1 0 7 7 0 - 2 7 9 1A R C H I T E C TCHESTNUT GAZEBO
VICINITY MAP
EXTERIOR ELEVATIONS
EAST ELEVATION
WEST ELEVATION
PROPOSED FLOOR PLAN
SOUTH ELEVATION
NORTH ELEVATION
1/4"=1'-0"
SCALE 2 1/4"=1'-0"
SCALE 1
FLOOR PLAN
EXTERIOR ELEVATIONS
PATH SOLAR LIGHTS 2
67
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A-2SITE PLAN / ROOF PLAN SCALE
1/16"=1'-0"1
SITE/ROOF PLAN
H E I D I P U S K A R
CA 90725
Rancho Palos Verdes
29431 N. Enrose Ave.
T e l : 3 1 0 7 7 0 - 2 7 9 1A R C H I T E C TCHESTNUT GAZEBO
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A-1NOTESSCALE
1/16"=1'-0"1
Rolling Hills, CA
Chestnut Gazebo
TITLE SHEET
NOTES
PROJECT INFORMATION
SCOPE OF WORK
SHEET INDEXPROJECT DIRECTORY
1 Chestnut Lane
H E I D I P U S K A R
CA 90725
Rancho Palos Verdes
29431 N. Enrose Ave.
T e l : 3 1 0 7 7 0 - 2 7 9 1A R C H I T E C TCHESTNUT GAZEBO
VICINITY MAP
69
70
Agenda Item No.: 13.A
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT
WITH WILDLIFE SPECIALIST AND CONSULTANT TO PROVIDE
ADDITIONAL COYOTE EDUCATIONAL OR ABATEMENT SERVICES
ON AN EMERGENCY BASIS FOR A NOT-TO-EXCEED AMOUNT OF
$10,000 COVERING A TRIAL PERIOD OF UP TO SIX-MONTHS
DATE:February 12, 2024
BACKGROUND:
On June 23, 2023, an agreement between the Los Angeles County Agricultural
Commissioner/Weights & Measures (LACWM) and the City of Rolling Hills was renewed for
pest control services from July 1, 2023, to June 30, 2024. The agreement is for an amount not
to exceed $25,000 paid under the General Fund. This agreement is a pay-as-you-go
arrangement where the LACWM only charges the City for services incurred as a result of a
city request to come to provide pest control services in the City. As of this meeting, there is
$18,487.94 left on this contract for fiscal year 2023-2024.
On July 24, 2023, staff presented an item regarding the LACWM contract, additional funds
from LA County Supervisor Janice Hahn for dedicated Peninsula wildlife education, and
coyote management based on complaints from a resident and subsequent referral to staff by
Councilmember Black.
On September 13, 2023, City staff participated in a virtual meeting with LACWM's Integrated
Pest Management Division, organized and attended by Supervisor Hahn's team, to gain a
better understanding of the special Supervisorial funding parameters as well as the LACWM
contract and how it related to Coyote management, education, and potential abatement. The
meeting provided a variety of facts and a deeper understanding that would allow staff to better
communicate with resident calls for service. They included:
the Supervisorial supplemental funding intended to provide increased response times for
public information and education to three of the four Peninsula city's residents. It was
also only intended to be a short-term plan;
71
Calls for service should come to the City first for evaluation prior to engaging LACWM;
City staff should establish if the resident wants to report a sighting, requires
information/education/LACWM site visit, or if their concern rises to the level of a public
safety issue;
A Public Safety issue ONLY relates to a situation where a coyote has displayed
aggressive behavior towards a human being;
LACWM responds to requests for evaluation or yard audits/surveillance/resident
education for free;
LACWM only charges against the contracted amount for public safety calls require
trapping and/or abatement (see attached invoice sample);
LACWM could also offer training to staff regarding coyotes;
LACWM provides written materials that are shared with residents to help them better
understand Coyote's behaviors, proper hazing techniques and guidelines that can be
utilized to discourage coyotes from coming onto a property or engaging with humans,
and general information on preventing conflict with coyotes.
Residents are advised to only call for abatement services in the event of a coyote attack or
aggressive behavior.
During the fall/early winter months, coyote pups begin to separate from their pack in an
attempt to establish their territories. As a result, staff began to receive more phone calls from
members of the public concerned with the proliferation of coyotes in the community.
On January 22, 2024, City staff presented to the City Council the potential of hiring a third-
party vendor to assist in Coyote abatement services. Representatives from LACWM were
present to provide further information and perspective. The City Council unanimously directed
staff to approach responsible vendors regarding a potential six-month temporary program for
additional coyote abatement measures in the City.
DISCUSSION:
Currently, the Cities of Rolling Hills, Rolling Hills Estates (RHE), and Rancho Palos Verdes
(RPV) are contracting with LACWM. LACWM visits the Peninsula, including Rolling Hills, twice
weekly to provide ongoing coyote education, evaluation, and/or more robust coyote abatement
services depending on the situation and City staff's input per the coyote response workflow.
Based on the January 22, 2024, City Council direction, and pursuant to Rolling Hillis Municipal
Code Chapter 3.04 (Purchasing System), City staff solicited proposals from three private
contractors who have historically serviced the Palos Verdes Peninsula (PVP) specific to
wildlife management:
1. Wildlife Specialist & Consultant (WSC) - Fernando Barrera provided coyote
management services on the PVP through his previous employer, LACWM, for a
number of years and recently retired. He has started his own privately-owned business.
Rolling Hills residents are familiar with Fernando and have hired him directly since his
retirement. RHE also recently entered into an agreement with Mr. Barrera for
supplemental and emergency services (if LACWM is unable to respond in a timely
manner, after hours, or if there is a coyote incident that requires additional services for
72
public safety purposes). (Attachment A)
2. Coyote, Wildlife & Pest Solutions, Inc. (CWPS) - Jimmie Rizzo has spent 38 years
providing tracking and trapping experience to the Southern California region. Currently,
RPV contracts with Mr. Rizzo for supplemental and emergency services. (Attachment B)
3. Animal Pest Management Services (APMS) - specializes in vertebrate pest
management and has been servicing all of Southern California’s urban areas for 35
years, including Palos Verdes Estates. (Attachment C)
Fees for Service:
Contractor Consultation Educational Trapping
5 Day
Trapping
10 Day
Long-Term
Trapping
Fernando Barerra
(WSC)$150/hr $150/hr $1,000 $2,000 available
on request
Jimmie Rizzo
(CWPS)N/A N/A N/A $2,400
4 week,
6 month
and annual
available
APMS N/A N/A N/A $4,500
After evaluating all three contractors, staff recommends entering into a Professional Services
Agreement with WSC's Mr. Barrera for a 6-month trial period considering he has the most
experience within the Rolling Hills community, has demonstrated his competency and skillset
over the years in the services desired, and his competitive pricing.
ENVIRONMENTAL REVIEW
The decision to direct staff to prepare and execute a contract for the temporary supplemental
wildlife management activities is exempt from the California Environmental Quality Act
(“CEQA”) Pursuant to CEQA Guidelines section 15061(b)(3), the award of a contract for
wildlife management related to dangerous or threatening coyotes can be seen with certainty
that it will not have a significant effect on the environment due to the limited and direct scope
of the activities. Further, CEQA Guidelines section 15304 exempts minor temporary use of
land having negligible or no permanent effect on the environment. The limited temporal nature
of the agreement is only temporary at this time. Next, CEQA Guidelines section 15307 exempt
action taken by the City to assure the maintenance . . . of a natural resource where the
regulatory process involves procedures for protection of the environment. Targeting menacing
or dangerous predators will protect other natural resources and even human life. Finally,
CEQA Guidelines section 15269 (c) exempts specific actions necessary to prevent or mitigate
an emergency. The increased threat of dangerous coyotes to the quiet enjoyment of the City’s
residents has risen to such a level that action must be taken to mitigate this dire situation.
FISCAL IMPACT:
Staff recommends a not-to-exceed amount of $10,000 be transferred from the general fund
reserves to the general fund.
RECOMMENDATION:
Approve as presented. Direct the City Attorney to draft a Professional Services Agreement
and authorize the City Manager to sign; direct staff to return with a Budget Amendment
73
Resolution.
ATTACHMENTS:
A. PS_COY_240126_WSC_Proposal.pdf
B. PS_COY_240129_CWPS_AbatementProgram&Services_Proposal.pdf
C. PS_COY_240130_APMS_Proposal_.pdf
74
Wildlife Specialist and Consultant LLC
coyotespecialist@gmail.com
Wildlife Specialist Fernando Barrera
State Licensed Trapper - ID #65387
(424) 247-6373
Expert coyote management services available in your community.
o Education for safe coexistence with urban wildlife
o Preventative home assessment to minimize wildlife issues
o Aggressive coyote and/or wildlife assessment
o Control, abatement, and removal of deemed aggressive wildlife
Fernando Barrera, is a State Licensed Trapper and former Wildlife Specialist for Los Angeles
County, with over thirty years of service working for County of Los Angeles Agricultural
Commissioner/Weights and Measure Department - Integrated Pest Management program and
Pest Detection program. He has serviced the LA County area for coyote prevention, education,
control, and trapping including four years of service as a Wildlife Specialist for the Palos Verdes
Peninsula; cities of Rolling Hills, Rolling Hills Estates, Rancho Palos Verdes, and Palos Verdes
Estates. Specialist Fernando Barrera is knowledgeable of the Palos Verdes Peninsula area
terrain, coyote issues, and the pest management needs of the Palos Verde Peninsula
communities.
As Wildlife Specialist, Fernando Barrera participated in the University of California Agriculture
and Natural Resources (UCANR) Hazing Study, in which 20 coyotes were trapped and controlled,
while doctors equipped them with GPS collars. The coyotes where then released for UC
research on their roaming behaviors. Fernando Barrera also participated in training Orange
County and Los Angeles cities and state government agencies in wildlife trapping. Through these
varied experiences in wildlife and pest management, he has developed a deep understanding of
the coyote conflict and need for successful coexistence. Wildlife Specialist and Consultant brings
expert services and balance to your residential and urban areas.
Coyotes are here to stay and therefore an ongoing concern for cities and their residents. With
pets nearby and the increasing supplies of food, water, and shelter available; the coyote
populations are consistently increasing in urban areas. This reality requires an ongoing need for
education, and coyote management programs throughout urban areas, in order to safely coexist
with urban wildlife.
Wildlife Specialist and Consultation LLC (WSC) offers a broad scale program to address
education, prevention, control, and removal of coyote and other wildlife issues. For successful
coexistence, WSC believes that responsible homeowners and residential edu cation is an integral
part of the coyote management plan. With the increasing numbers of coyotes aggressive and/or
unfearful of humans, trapping and abatement of those and other aggressive wildlife, are
needed for the protection of human life and safety.
75
WSC offers consultations for residential properties and urban areas. Consultations evaluate if
there are any potential risk, property hazards attracting wildlife to correct, and/or residential
behavior contributing to the wildlife issues. Consultations will also determine if there is an
aggressive animal situation in the area, resulting in the need for immediate trapping.
WSC provides professional trapping, abatement and removal services for aggressive wildlife and
wildlife issues. Traps are set at or near occurrences, in safe locations. WSC uses humane live
traps. These traps are monitored and checked daily, in ordinance with the California
Department of Fish and Wildlife. All materials are provided, maintained, and removed by WSC.
All labor is provided through WSC.
Our mission is protecting your neighborhoods and providing education for coexistence with
urban wildlife.
Fees for services provided are as follow:
o Consultation $150.00/hour (assessment for coyote disturbances at residence)
o Educational $200.00/hour (community meetings at city hall, school, or homeowner
association etc.)
o Trapping 1 week (5 days) $1000.00
o Trapping 2 week (10 days) $2000.00
o Long term trapping schedules available per request if necessary.
We look forward to providing our services in your community.
Thank you,
Wildlife Specialist and Consultant LLC
Fernando Barrera
(424) 247-6373
76
Wildlife Specialist and Consultant LLC
coyotespecialist@gmail.com
Specialist Fernando Barrera
State Licensed Trapper - ID #65387
(424) 247-6373
Professional Service Proposal for November 2023
Between: Wildlife Specialist and Consultant (WSC) and the City of Rolling Hills.
Coyote Management through preventative coexistence, trapping, abatement, and removal.
Consultation and Educational Service Fees:
o Consultation $150.00 (per hour)
o Assessment for coyote disturbances at residence
o Consultation fee (within 15 days is included in trapping costs when trapping at
that location is needed)
o Educational $200.00 (per hour)
o Community meetings at city hall, school, or homeowner association etc.
Trapping Services Fees:
o Trapping 1 week (5 days) $1000.00
o Trapping 2 week (10 days) $2000.00
o Long term trapping schedules available per request if necessary
WSC uses humane live traps that are monitored and checked daily, in ordinance with the
California Department of Fish and Wildlife. All materials are provided, maintained, and removed
by WSC. All labor is provided by WSC. Traps are placed safely in locations at or near occurrences
and other tactical locations. Trapping outcomes are not guaranteed per each trapping session.
However, our specialist is highly successful in trapping of problem and aggressive coyotes.
Consultations, educational meetings, trapping services are billed each month for services
contracted and provided. Checks payable to Wildlife Specialist and Consultant LLC.
City of Rolling Hills
Name_______________________________ Title: ____________________
Signature: ____________________________ Date: ____________________
Wildlife Specialist and Consultant LLC
Name_______________________________ Title: ____________________
Signature: ____________________________ Date: ____________________
Administration office: 3362 W. 152nd Street, Gardena, CA 90249
77
Coyote, Wildlife & Pest Solutions, Inc.
Anaheim Hills, CA 92808
Email: coyotewildlifesolutions@gmail.com
Trapper ID# 7868
1/29/2024
RE: COYOTE CONTROL/ABATEMENT
Coyote Trapping Services
City of Rolling Hills, CA
To Whom It May Concern:
Thank you for allowing us the opportunity to acquaint you with our services and
qualifications. In the event you need our services, we know you will be pleased to be
working with a company whose Capture Specialist has over 38 years of humane and
environmentally responsible, tracking and trapping experience.
Our coyote abatement program can be customized to accommodate any city’s needs for its
trapping period. The traps would be placed in strategic locations according to noted
activity and public consideration. According to state regulations, the traps would be
checked a minimum of once daily. All traps are approved by the Department of Fish and
Game. The cost for implementing the trapping program would be based upon contract
scope and terms of our contract. All labor and materials would be supplied by CWPS. There
are no additional fees for euthanizing or haul away. There are also no additional fees for
additional snares. Our pricing is all inclusive.
Coyote Wildlife and Pest Solutions, Inc. offers weekly, monthly, AND multi-month scenarios
for billable services. Those rates are as follows: two (2) weeks (10 business days) *$2400;
four (4) weeks/monthly (20 business days) *$4800; six (6) month program commitment,
$28,800; twelve (12) month commitment, not to exceed *$57,600.
Larger wildlife, especially coyotes, are becoming a common problem in many urban
communities around Southern California. They no longer fear humans which is why they are
78
seen encroaching on neighborhoods, attempting to find food sources. This can lead to
attacks on pets, and in some cases, attacks on people.
Aggressive coyotes, bobcats, mountain lions, etc…cannot be managed by precautionary
actions alone. Trapping is warranted in specific situations to manage the population and
remove animals that have lost their fear of humans. Traps are set strategically by our
experienced capture specialist. Typically, one to five animals are trapped during the
abatement program. Our abatement program has proven very effective in many cities
throughout Southern California.
An important part of a Coyote Abatement Program that would contribute significantly to
its success is encouraging residents to be aware of coyotes and take precautions around
their homes. For example, 1) Keep pets indoors at night and early morning. Always monitor
small pets outdoors and keep them on a leash. 2) Feed pets indoors or promptly remove
pet food/water after pets are finished eating. 3) NEVER leave small children unattended
in areas where coyotes may be frequenting.
Should you have any further questions or if you would be interested in having our Capture
Specialist, Jimmie Rizzo, speak with you or your City Council about your abatement
program, please call us.
We look forward to working with you.
Sincerely,
Coyote, Wildlife and Pest Solutions
Pamela VanDalsem
Director Contracts/Operations
(714)814-8378
Jimmie Rizzo
Capture Specialist
(714)943-4121
79
80
Agenda Item No.: 13.B
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:KARINA BAÑALES, CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION AND POSSIBLE ACTION TO PROCEED WITH IRS
CODE SECTION 170(C)(1) FOR CHARITABLE CONTRIBUTIONS
DATE:February 12, 2024
BACKGROUND:
On June 26, 2023, the Charitable Foundation Ad Hoc Committee, comprising Mayor Leah
Mirsch and Councilmember Patrick Wilson, presented the City Council with a status update on
exploring the establishment of a charitable 501 (c) foundation for the City of Rolling Hills
(Attachment A). During the meeting, the committee presented findings on how other Peninsula
Cities have successfully established similar 501 (c) foundations, detailing their achievements
and organizational structures. This information provided valuable insights into potential models
and strategies that could be adapted to suit Rolling Hills' unique needs and objectives.
While initially considering the possibility of establishing a 501(c) organization, the committee
has since identified an additional method—utilizing IRS Code Section 170(c)(1)—that allows
for charitable contributions to the city.
This evening, the Ad Hoc Committee will provide a summary of both a 501(c) and a 170(c)(1)
and will seek authorization from the City Council to focus on pursuing the use of a 170 (c) (1).
Staff will return at a future City Council meeting to present their findings for the City Council’s
consideration.
DISCUSSION:
The City of Rolling Hills, through an Ad Hoc Committee, has conducted extensive research to
identify the most suitable charitable foundation or program to support its community needs.
After careful consideration, the committee recommends that the City Council explore using
IRS Code Section 170(c)(1). This decision is rooted in the understanding that this tax code
section allows for tax-deductible contributions to governmental agencies when made
exclusively for public purposes. By leveraging this provision, the City of Rolling Hills aims to
establish a robust framework for charitable giving that aligns with its mission of enhancing
public benefits.
81
Charitable Contributions Under a 501 (c) versus 170 (c) 1
501(c) for Charitable Contributions
A 501(c) organization is a tax-exempt nonprofit organization defined by section 501(c) of the
Internal Revenue Code. These organizations can be charitable, religious, or educational – to
name a few. Cities don’t need to apply for 501 (c) (3) status because they are already tax-
exempt. However, Cities have applied for a 501(c)(3) status to establish a foundation for
several reasons, such as fundraising and financial support, flexibility and independence, long-
term sustainability, and brand recognition and credibility.
Overall, establishing a foundation under a 501(c)(3) status allows cities to diversify their
funding sources, leverage tax benefits for donors, access additional grant opportunities,
engage the community, operate flexibly, and promote long-term sustainability for their
initiatives and priorities.
While there are many potential benefits to a city establishing a foundation under a 501(c)(3)
status, there are also some possible drawbacks or challenges to consider, such as the
administrative costs and burden of performing audits, filing reports, and need for staff or
consultants to manage and navigate the legal and regulatory requirements.
The Ad Hoc Committee does not currently recommend pursuing a 501 (c)(3).
170(c)(1) for Charitable Contributions
Section 170(c)(1) of the Internal Revenue Code specifies the types of organizations to which
donations can be made for donors to qualify for a tax deduction. These organizations include
religious organizations, educational institutions, hospitals, medical research organizations, and
governmental units (if the contribution is made exclusively for public purposes). The City of
Rolling Hills is considered a governmental unit and does not need to apply for IRS Code
Section 170(c)(1) status because it automatically qualifies as a governmental unit. Similar to a
501 (c) (3), IRS Code Section 170(c)(1) cities are already eligible to receive tax-deductible
charitable contributions under this provision without needing to apply separately.
Although more research is required, the Ad Hoc Committee recommends the City Council
consider pursuing a 170 (c) (1) and explore the benefits of this provision.
CONCLUSION:
The Ad Hoc Committee believes that 170 (c) (1) is worth pursuing and understands that
additional research is required to ensure that the City complies with this form of charitable
contributions. By securing the City Council's authorization this evening, the Ad Hoc committee
can work with staff on the necessary steps to utilize Section 170(c)(1) of the Internal Revenue
Code to receive donations for city programming and projects that will serve the community.
Staff would return at a future Council meeting with a refined program for consideration and
implementation.
FISCAL IMPACT:
Unknown at this time.
RECOMMENDATION:
82
Receive and file. Direct staff to return at a future Council meeting with a refined 170(c)(1)
program for consideration and implementation.
ATTACHMENTS:
83
Agenda Item No.: 13.C
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:ADOPT RESOLUTION NO. 1357 AUTHORIZING A FISCAL YEAR 2023-
2024 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY
$8,010 IN THE GENERAL FUND AREA LANDSCAPING ACCOUNT
FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR
BENNETT LANDSCAPE PROPOSAL TO TRIM TREES AROUND THE
TENNIS COURTS
DATE:February 12, 2024
BACKGROUND:
On November 14, 2022, the City Council unanimously voted to select Bennett Landscape for a
one-year period and directed staff to prepare a professional service agreement, which was
subsequently approved on December 13, 2022.
On January 8, 2024, the City Council approved the first amendment to Bennett's professional
service agreement, extending their contract for an additional year.
DISCUSSION:
The service contract with Bennett Landscape was executed in early January 2023. Prior to
the execution of the current agreement, staff worked with Bennett Landscape to identify
campus-wide issues and needs. The scope of their weekly maintenance includes tree
trimming services up to 15 feet high on an as-needed basis. Trimming that exceeds 15 feet in
height, including palm tree fronds, will bear additional cost.
In recent months, staff has identified a growing need to address the trees around the tennis
courts. This is shared by the Courts Club as well.
The attached proposal to address the overgrowth of trees surrounding the tennis courts is
84
outside of routine maintenance and will cost a total of $8,010.
FISCAL IMPACT:
The allocated budget in FY23/24 for ongoing campus landscaping maintenance of $15,600 is
not sufficient to cover this additional one-time cost of $8,010. Since the beginning of the fiscal
year, the City has spent $9,070.30 in account 01-75-932. Staff will return with a budget
amendment resolution to transfer funds from the General Fund Reserves at the next regular
City Council meeting.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
ResolutionNo1357_BennettLandscape_TreeTrimmimng_BudgetAmendment.pdf
CL_AGN_240212_CC_Bennett_TreeTrimming_Proposal_TC.pdf
85
RESOLUTION NO. 1357
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2023-2024
BUDGET MODIFICATION TO INCREASE
APPROPRIATIONS BY $8,010 IN THE GENERAL
FUND AREA LANDSCAPING ACCOUNT FUNDED
FROM AVAILABLE GENERAL FUND RESERVES
FOR CERTAIN LANDSCAPE SERVICES OF
BENNETT LANDSCAPE
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. It is the intention of the City Council of the City of Rolling Hills to
review the adopted budget from time to time.
B. At the November 14, 2022 City Council meeting, the City Council
unanimously voted to selected Bennett Landscape to provide various routine
maintenance and landscaping services related to the City Hall Campus.
C. Based on site walks and conversations with City staff, Bennett
Landscape has proposed additional tree trimming services at various locations
that are outside the routine maintenance and landscaping service that were
subject to the approved scope of work and costs.
D. At the February 12, 2024 City Council meeting, the Council
approved the additional work and estimates submitted by Bennett Landscape.
Section 2. The sum of eight thousand and ten dollars ($8,010.00) is
hereby appropriated to the General Fund Area Landscaping Account from the
General Fund Reserves to fund the additional landscape services performed by
Bennett Landscape as described in Exhibit “A,” attached to this Resolution.
Section 3. This Resolution shall take effect immediately upon its
adoption by the City Council, and the City Clerk shall certify to the passage and
adoption of this Resolution and enter it into the book or original resolutions.
PASSED, APPROVED, AND ADOPTED this 12th day of February, 2024.
86
______________________________
LEAH MIRSCH
MAYOR
ATTEST:
______________________________
CHRISTIAN HORVATH
CITY CLERK
87
88
EXHIBIT A
89
Page 1
(310) 534-3543, Fax (310) 534-3176
www.bennett-landscape.com
Contractors Lic. C27-479003
Date:
Estimate #:
Billing:Job:
kbanales@cityofrh.net
chorvath@cityofrh.net
Amount
5
Westside Brick Patio
Ash Trees - reduce
1
2 Ash Trees, neighbors - cut back to property line fence
Northside
2 Ash Trees - remove, cut flush
Westside
5 Melaleuca Trees - trim to fence and
Xysloma Trees - trim back to tennis court fence
Tennis Court #2, Portugese Bend Road
2 Canary Island Palm Trees, large - trim off dead fronds, pineapple trunk
Labor, Equipment, and Disposal 8,010.00
Notes
ISA: All trimming to be done in accordance with the standards if the
10% fee for cancellation of a signed work order.
Excludes permits/approvals, bid effective 30 days, unit based quotation
(Payment in full is due UPON completion of work unless otherwise arranged prior to start of work.) A Service fee of 1 ½%Pg Subtotal 8,010.00$
percent per month shall be charged on all 30 days past due accounts. In the event this account becomes delinquent and it
is necessary to institute legal proceedings, purchaser agrees to pay reasonable attorney's fees and court costs.Tax
Total 8,010.00$
LICENSING: Contractor is duly licensed under the law and statues of the State of California. Contractors are required by law to be licensed and regulated by the Contractor's
License Board. Any questions concerning a contractor may be referred to the Registrar, Contractor's State License Board, P.O. Box 2600, Sacramento, California 95826 (800) 233-2562
Under the law you may protect yourself against such claims by filling before commencing
such work of improvement, an original contract for the work of improvement or a modifica-
Under the Mechanics Lien Law, any contractor, subcontractor, laborer, material or other tion thereof, in the office of the county recorder of the county where the property is situated
Person who helps to improve your property and is not paid for his labor, services or material,and requiring that a contractor's payment bond be recorded in such office. Said bond shall
has a right to enforce his claim against your property. This means that, after a court hearing,an amount not less than fifty percent (50%) of the contract price and shall, in addition to any
your property could be sold by a court officer and the proceeds of the sale used to satisfy be in conditions for the performance of the contract, be conditioned for the payment in full
the indebtedness. This can happen even if you have paid your own contractor in full, if the of the claims of all persons furnishing labor, services, equipment or materials for the work
subcontractor, laborer, or supplier remains unpaid.described in said contract.
Tennis Court #3
Southside Slope, Tennis Court #1
Eucalyptus Trees - reduce crown to old cut, thinout, and shape
Ash Tree, volunteer - remove cut flush
1/19/2024
CityRHTT sab-smt
TREE TRIMMING
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
(Section 7018, 7019 - Contractors License Law)
"NOTICE TO OWNER"
Yes, I acknowledge the above scope of work. I have signed and
dated this form giving permission to proceed. You may bill me
accordingly.
x__________________________________ Date:____________________
fixtures. Owner is to remove any such material or advise estimator in writing
International Society of Arboriculture (ISA)
We remove any debris generated from our work. We are not responsible
Work can be scheduled in1-4 weeks upon return of this estimate.
Tree Trimming: Bennett Landscape is not responsible for lighting wires and/or
prior to scheduling of trimming services.
for damage due to hidden conditions. Especially under ground installations
90
Agenda Item No.: 14.A
Mtg. Date: 02/12/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:VERBAL REPORT OUT FROM THE PENINSULA PUBLIC SAFETY
COMMITTEE AND REGIONAL CONTRACT LAW COMMITTEE ON THE
FEBRUARY 1, 2024 MEETINGS (MAYOR MIRSCH, COUNCILMEMBER
WILSON)
DATE:February 12, 2024
BACKGROUND:
Mayor Mirsch and Councilmember Wilson are the designated Peninsula Public Safety
Committee (PPSC) and Regional Contract Law Committee (RCL) members for 2024.
DISCUSSION:
On February 1, 2024 the PPSC and RCL had their first meeting of the year. The committees
meet quarterly throughout the year.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_240201_PPSC_AgendaPacket_Redacted.pdf
CL_AGN_240201_RCL_AgendaPacket.pdf
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Agenda
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February 1, 2024
Page 1 of 2
CITY CLERKS: PLEASE POST
AGENDA
PALOS VERDES PENINSULA
PUBLIC SAFETY COMMITTEE
THURSDAY, FEBRUARY 01, 2024
7:30 A.M.
VIRTUAL MEETING
The Palos Verdes Peninsula Public Safety Committee for February 1, 2024, at 7:30 a.m.,
will be conducted via teleconference using the Zoom platform. Members of the public may
participate virtually in the meeting in the following ways:
-Members of the public who wish to speak during this meeting may join the Zoom meeting
by accessing the Zoom app from a computer, tablet, or phone (Download app at
https://zoom.us/download). Input the following credentials: Meeting ID: 899 6084 2498,
Meeting Passcode: 181532. Members of the public who join the Zoom meeting will not
appear on video but may request to speak using the following process while on Zoom:
Select the “raise hand” option on the lower portion of your screen. Staff will unmute your
mic at the appropriate time.
-Members of the public who wish to comment on an agenda item may email requests to
speak to mherrera@pvestates.org. Please include your first and last name, and the name
of the agenda item on which you would like to comment.
- Public correspondence may be emailed to the mherrera@pvestates.org
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC COMMENT
NOTE: This is the appropriate time for members of the public to make comments
regarding items not listed on this agenda.
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V. COMMITTEE REORGANIZATION
VI. APPROVAL OF MINUTES
A. MINUTES OF NOVEMBER 9, 2023
VII. OLD BUSINESS
A. SCHOOL RESOURCE OFFICER (SRO) UPDATE (SCHOOL DISTRICT
REPORT)
B. UPDATE ON THE PENINSULA EMERGENCY PREPAREDNESS
TASKFORCE (RHE VERBAL REPORT)
C. STATUS UPDATE ON PENINSULA WILDFIRE CAMERAS (RPV
VERBAL REPORT)
D. LOS ANGELES COUNTY FIRE DEPARTMENT UPDATE (LACOFD
VERBAL REPORT)
E. UPDATE ON ROLLING HILLS SIREN (RH VERBAL REPORT)
VIII. NEW BUSINESS
A. REGIONAL AUTOMATED LICENSE PLATE READER CAMERA
SYSTEM (RHE WRITTEN REPORT)
B. PENINSULA FUNCTIONAL EXERCISE UPDATE (RPV VERBAL
REPORT)
IX. OTHER MATTERS FROM COMMITTEE MEMBERS
NOTE: This is the appropriate time for Committee Members to direct the
placement of items for future action on upcoming agendas.
Next meeting Thursday, May 9, 2024, at 7:30 a.m.
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November 9, 2023
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PALOS VERDES PENINSULA
PUBLIC SAFETY COMMITTEE
MINUTES TO THURSDAY, NOVEMBER 9, 2023
I. CALL TO ORDER
A meeting of the Palos Verdes Peninsula Public Safety Committee was called to order
by Chair Murdock at 7:31 a.m., via Zoom.
II. ROLL CALL
PRESENT: Palos Verdes Estates
Chair Dawn Murdock, Mayor Pro Tem
Rancho Palos Verdes
Member David Bradley, Councilmember
Member Eric Alegria, Councilmember
Rolling Hills Estates
Member Britt Huff, Mayor
Rolling Hills
Member Bea Dieringer, Committee Member
Member Patrick Wilson, Mayor Rolling Hills
ABSENT:
Vice Chair David McGowan, Councilmember Palos Verdes Estates
Member Frank V. Zerunyan, Councilmember Rolling Hills Estates
ALSO PRESENT:
Palos Verdes Estates
Elaine Jeng, City Manager
Steve Barber, Police Captain
Marcelle Herrera, Interim Community Relations Officer
Rancho Palos Verdes
Ara Mihranian, City Manager
Jesse Villalpando, Sr. Admin. Analyst, Emergency Preparedness
Shaunna Hunter, Public Safety Administrative Analyst
Rolling Hills Estates
Greg Grammer, City Manager
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Alexa Davis, Assistant to City Manager
Jessica Slawson, Management Analyst
Rolling Hills
Christian Horvath, City Clerk, Exec. Asst to City Manager at 8:05 am
Los Angeles County Sheriff’s Department
Lieutenant Michael White, Lomita Sheriff’s Station
Captain Kimberly Guerrero
Sergeant Gerado Cedano, Lomita Sheriff’s Station
Los Angeles County Fire Department
Chief Brian Bennett
Palos Verdes Peninsula Unified School District
Brenna Terrones, Assistant Superintendent, Admin Services
Area G Disaster Management Area
Brandy Villanueva
Alert South Bay
Soraya Sutherlin
III. PLEDGE OF ALLEGIANCE
Pledge of Allegiance was led by Chair Murdock
IV. PUBLIC COMMENT
No public comment on non-agenda items
V. APPROVAL OF MINUTES
A. PPSC MEETING MINUTES OF MAY 11, 2023
ACTION: Motion by Councilmember Dieringer, second by Member Mihranian, to
approve the May 11, 2023, minutes as presented.
AYES: Murdock, Bradley, Alegria, Huff, Dieringer
NOES: None
ABSTAIN: Member Wilson
ABSENT: Members: McGowan, Zerunyan
VI. OLD BUSINESS
A. SCHOOL RESOURCE OFFICER (SRO) UPDATE (SCHOOL DISTRICT
REPORT)
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Assistant Superintendent, Administrative Services, Brenna Terrones
provided a verbal update and written report on Youth Mental Health
Organization, School Resource Officers (SROs) training and site visit,
Disaster Preparedness Summary, Fire Drills, Earthquake/On Site
Evacuation Drills, Offsite Evacuation Drills, NIMS Plans, Ham Radio
Communications and Red Cross Shelters at school sites on behalf of the
Palos Verdes Peninsula Unified School District.
Member Alegria requested comment on ALCOVE and Brenna Terrones
responded that she will follow up for an update and report back to
committee. Member Alegria offered to assist in getting an update. from
Tom Beckley. Member Mihranian provided comment that he has engaged
with new Superintendent and Martin from PV Transit and a site visit of
Alcove facilities was to be held but has been delayed but assured
committee that conversations are taking place between Superintendent,
Alcove and PV Transit.
Member Alegria also commented on SROs and indicated that a year ago
this committee explored whether another SRO would be appropriate and
would be willing to continue the discussions if the school district
determines it is needed.
Assistant Superintendent Terrones shared that the PVPUSD Schools
have installed a lot of cameras over the past two years and she can, within
a few seconds, bring up all cameras and look to work with the Police and
Sheriff’s to create a VPN if they want or need access to those cameras on
campus for any incident and they can see real time in vantage points and
hallways with ingress and egress. The SROs have assisted in identifying
many of those strategic locations.
Terrones concluded by sharing that PVPUSD has been updating the
schools’ perimeters and installing fencing at different locations, trying
narrow access points of entering campuses.
Member Huff asked when the date of the school visitation with
Assemblymember Muratsuchi was and who was involved. Terrones
indicated Dr. Serrrano, herself, members of the Board had that visit a
month and discussed how SROs interact with students.
No public comment on this item.
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B. UPDATE ON THE PENINSULA EMERGENCY PREPAREDNESS
TASKFORCE (RHE VERBAL REPORT)
i. Prepared Peninsula Expo and Natural Disaster Town Hall Update
Management Analyst Slawson reported that the Taskforce did not meet this
past quarter due to recent emergency events related to land movement in
Rolling Hills Estates and Rancho Palos Verdes. However, group members
have worked together to set up a local assistance center for Peartree Lane
residents affected by land movement in Rolling Hills Estates. There
residents met with local utility companies, City and County departments,
Peninsula Unified School District and local nonprofits to receive helpful
resources and information.
Slawson also indicated that Peninsula cities collaborated this past quarter
for the Annual Preparedness Expo held at Peninsula High School in
partnership with PV Farmers Market and school district. The Expo serves
as an emergency preparedness fair to provide residents with disaster and
readiness information and tools. It was well attended with 30 booths, public
safety partners, city staff, school district, law and fire and took part in
demonstrations such as hands only CPR, fire extinguisher training.
Following the expo, Assemblymember Muratsuchi held a Natural Disaster
Town Hall which included panel discussions from LA County Fire
Department, State and County Offices of Emergency Management and the
California Department of Insurance. Both events were well received with
record turnouts. Also mentioned was the CERT training provided by LA
County Fire in which 30 people completed the class training.
Chair Murdock inquired if CERT graduates were from the Peninsula cities
only or across the area and asked how resources for CERT work. Slawson
clarified that members were Peninsula and South Bay cities as it’s an open
training conducted by LA County Fire. Peninsula Resident Steve Friedrich
is leading the CERT program on the Peninsula and coordinates with those
in the Peninsula Area. Member Wilson shared he has taken the CERT
training and highly recommends it.
Mayor Huff suggested and asked if the list of 30 graduates could be shared
with this committee or at least city staff receive the list of residents who have
been certified to share with Neighborhood Watch, so neighborhoods know
who has been certified and who has Ham Radios which would be helpful.
Swanson responded that she could work with the CERT Coordinator to
share those contacts with the cities.
No public comment on this item
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C. STATUS UPDATE ON PENINSULA WILDFIRE CAMERAS (RPV
VERBAL REPORT)
Sr. Administrative Analyst, Emergency Preparedness, Jesse Villalpando
provided an update on Peninsula Wildfire Camera Project initiative
undertaken by the Peninsula Cities. In October 2022 RPV entered a
five-year agreement with Pano AI which amounts to $700,000 and in
November 2022 Assemblymember Muratsuchi announced state funding at
$1.5 million for this project. Villalpando reported that four locations were
strategically selected; RPV City Hall monopole, City of Torrance monopole
(which is situated in a public storage lot at Lomita and Hawthorne Blvd and
faces the north side of the Peninsula) Terranea Resort, and a San Pedro
Hill monopole. Current update includes installation completed at RPV City
Hall, Torrance monopole and Terranea which are up and functional and
alerting at this time. The San Pedro monopole is awaiting final approval.
Villalpando also reported smoke detection performance has been
noteworthy and has detected several minor fires prior to a 911 call. Pano AI
has been successfully integrated with LA County Fire’s active alert system.
Alerts are being observed by Chief Bennet, and the 911 dispatch floor
supervisor and can be forwarded to field units as appropriate.
Next steps are expanding user base for incident notifications to feature
steps to include enhanced coordination with our public safety partners, and
a specific user list as well as standard operating procedures.
Also mentioned by Villalpando is access to the Pano AI platform by public
safety partners including the Sheriff’s Department Palos Verdes Estates
Police Department, fire department and other relevant public safety
departments. And the Peninsula cities will have access to receive real time
alerts.
No public comment on this item.
D. LOS ANGELES COUNTY FIRE DEPARTMENT UPDATE (LACOFD
VERBAL REPORT)
Chief Bennet thanked attendees for the great communication and
relationships fostered over the years. And congratulated the committee on
emergency response and preparedness efforts.
Bennett stated that from the beginning of May, 20,596 defensible space
inspections were performed on the Peninsula. Of those, a little over 200
received violations. Currently, there are 19 that have received citations.
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Which means those 19 homes went through two inspections from your local
engine companies and then given to forestry department for citations. This
reflects success because of the work done in home hardening, education,
disaster planning. We are expecting another 5,000 inspections next year.
Bennett also stated that they are working with the forestry department, with
Cal Fire and trying to get a little better public education and get it out earlier
for our 2024 inspections. Keeping communication, the lines open, we'll be
successful and able to do even better next year.
Chief Bennet provided a recap of the 2nd and 3rd quarter statistics which
were detailed in the attachments of the minutes.
Chief Bennett added that the small fire in Palos Verdes Estates was
captured by the Torrance camera and was making phone calls to dispatch
about a minute before our first unit was responded. So very successful. He
concluded his report commenting that there is some fire danger in the Santa
Monica Mountains, so units would be out patrolling throughout the four
peninsula cities today.
Mayor Huff asked Chief Bennett if residents received a letter indicating that
they had passed the inspection, is that something they could use for their
insurance companies to lower their rates?
Chief Bennett responded that he has talked to the city managers about
Firewise and that is a way for the communities that have been successful
and done really good work in defensible space to put their successful
inspections together and get a group discount as it relates to insurance.
Chair Murdock commented that it's impressive that less than 1% of the
homes that were inspected had a citation and then only 10% of those ended
up with violations and then citations. And appreciates the commitment and
the passion that your people put into that program.
Mayor Huff congratulated Chief Bennett and the public relations of Fire
officials as she has received several comments of helpful attitude.
VII. NEW BUSINESS
A. MASS COMMUNICATION (RHE WRITTEN REPORT)
Management Analyst Slawson provided a PowerPoint presentation to the written
report attached to the agenda on Mass Communications.
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Analyst Slawson introduced two subject matter experts in the field of emergency
management and alert and warning notification systems.
Ms. Brandy Villanueva, who supports the Peninsula cities in her role as a
Disaster Management Area Coordinator (DMAC), and
Ms. Soraya Sutherlin, who administers Alert SouthBay Emergency
Operations.
Ms. Slawson highlighted some of the city specific methods of communication and
noted that the peninsula cities utilize the jointly established PVPready.gov website
to also disseminate important information related to emergency preparedness and
zone or evacuation information. There's a lot of overlapping communication
systems in place such as social media apps, websites and of course the Alert
South Bay Notification system. Rolling Hills has HOA biweekly newsletters, and
some social media and then the new emergency siren notification system that they
are looking at.
She concluded that the website Alert South Bay and Rolling Hills Estates uses
Alert South Bay for a public channel and then also utilizes the system for an
equestrian specific channel as well.
Member Dieringer reminded the committee of her request from the May 2023
PPSC meeting to discuss a drill to simulate a fire to demonstrate how ZoneHaven
would work. And that Chair Murdock also requested a plan for a drill as well. A
request was made in May to have staff provide a report for the August 2023
meeting, which did not take place. And again, requested research be done
regarding all the available mass notification siren systems and availability of grants
to support funding for that for a peninsula wide siren system.
Management Analysts Slawson referred to the next Verbal Report of a Peninsula
Functional Exercise and potential evacuation exercise.
Assistant to the City Manager, Alexa Davis clarified whether Member Dieringer
was looking for a specific grant related to sirens or other communications.
Member Dieringer reiterated that the May 2023 PPSC meeting made a motion to
task staff with investigating the need to have a siren system at least investigated
to see what's available that could be done peninsula wide, so that all the peninsula
cities can have a siren. Clarifying that there are emergency and verbal
communications from the siren system that will direct residents during the
emergency, that is in coordination with ZoneHaven and all the other means that
notify residents so that it works in tandem.
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City Manager Mihranian recommended that the committee receive and file this
communications report and Member Dieringer’s motion request that the remaining
two cities of PVE and RHE, take that information, present it to their council, and
then we can bring what the polls would look like, what the costs may be, where
they could possibly be located, what the heights would be so that information could
be presented at the February meeting.
Member Alexa Davis referred to the area experts, which is Soraya Sutherlin, who's
part of Alert South Bay, but also emergency communications manager and Brandy
Villanueva, our Area G coordinator for input. Commenting that now preliminary
research shows that sirens aren't advisable as an effective communication tool but
doesn't exclude the committee from exploring it.
Chair Murdock stated concerns in the reliability of Internet, phones, things that in
an emergency may not be available to us and posed the question, what other tools
are available to us in the event the phone system and other electronic options are
not working.
Soraya Sutherlin, Alert SouthBay added that we need to employ all the tools in the
toolbox and not rely solely on cell phone data, it's not relying on landline data.
Suggesting that we should look at every deployable way that we're going to reach
residents. We want to ensure interoperability. If that's sirens something that is
going to be installed or looked at long term, it should be interoperable with other
communication systems that are already pre-established. With sirens they must
be well understood what the meaning of those sirens are and whatever
connectivity that one city employs, it's something that all cities truly collaborate in.
Because as we all know, based on wind direction and the way noise travels, that
one city doing one thing is truly going to affect and impact other cities.
Brandy Villanueva, Area G DMAC added that because of the unique nature of the
Peninsula in terms of evacuation, if one community starts an evacuation or sets off
a siren that could be alerting other communities in which at that moment, we may
be doing a staged type of evacuation. So, what does that communication process
look like to ensure that we are able to effectively evacuate the hill, as our first
responders are requesting us to do so without impacting that evacuation? The fact
that as the siren in Rolling Hills is installed and the other cities continue to evaluate,
it needs to be a regional consideration regarding communications. Which is why
part of our communication strategies, not just with the Peninsula, but with all of
Area G, is the Alert SouthBay system, where all our area cities are on the same
platform, so we can do regional messaging in a much more efficient manner.
Chair Murdock indicated concerns that require clarification for the need to educate
the surrounding area, those living outside of Rolling Hills on what to do when they
hear a siren.
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Soraya Sutherlin posed the questions; what do these tones mean? Where can they
get more information? The expectation must be well understood, not just by local
officials, but also by residents. What is the expectation when those sirens go off?
And then how do you quell that nervous system, the anxiety, the fear, if they are
hearing a siren, but it may not necessarily be affecting their area. We want to
ensure that if something's happening in one city, there's proper communication
also occurring in the other cities. So, it's critical that when those sirens are
activated, that follow up communication is happening almost instantaneously. So
that works well with unified command, with Chief Bennett and his team, and the
local LASD or local Palos Verdes Estates Police Departments to ensure that
communication is consistent, efficient, and it's one voice messaging, as we start
pushing out notifications across the Peninsula cities.
City Manager Greg Grammer suggested that we come to the February meeting
with a report from Rolling Hills on their system and discuss interest from other cities
to take back to respective councils and to provide a better understanding of how
the sirens work. Then if the council is interested in pursuing each city can
determine how to move forward.
Chair Murdock agreed.
Communications from the Public;
Larry Maizlish offered to make comments at a later date to assumptions on
the performance of siren system. In commenting on the verbal report, Mr.
Maizlish appreciated the Genesis Project App (formerly ZoneHaven) being
mentioned. He added that the Protect App is the official Know Your Zone
evacuation alerting and notification system that can wake people as most
mobile devices are silenced at night. He doesn’t recommend the Everbridge
App.
Chair Murdock asked if we have the ability of staff to see how many
residents have signed up for PVPReady to know coverage and/or
infiltration.
Management Analyst Slawson responded that for PVPReady.gov we have
the ability with website analytics and with the alert notification system
subscription list for each city. She also reminded the committee of the cities’
capabilities to send Wireless Emergency Alerts (WEA) much like an Amber
Alert through the subscription based or Reverse 911.
B. PENINSULA FUNCTIONAL EXERCISE (RPV VERBAL REPORT)
Sr. Administrative Analyst, Emergency Preparedness, Jesse Villalpando
provided information on the Peninsula cities’ emergency evacuation
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exercise. The exercise is expected to be held in February 2024 with
exercise objectives being to provide practice emergency evacuation
procedures in a controlled environment.
Villalpando also shared that the exercise will aim to:
• Test the Peninsula city's new evacuation tools (Stonehaven, Pano
AI, and our mass notification systems).
• Testing the ability to disseminate zone specific information.
• To lay the groundwork for potential full scale, maybe a multi-day
exercise.
• Simulate a wildfire incident.
• Include real world deployment and simulated deployment of
resources.
• The establishment of an incident command post by relevant public
safety officials.
Essentially, Peninsula residents will be prompted through a mass
notification system to participate in the simulated exercise but be
encouraged to take it like it was an actual evacuation to gather what
supplies they can gather for emergency evacuation purposes.
Within the span of 15 minutes, residents will be encouraged to physically
evacuate their homes to a neighborhood meeting spot or just their front
yard.
The Del Sero community on Rancho Palos Verdes, has been identified as
a targeted zone message. Collaborating with them to issue a zone-specific
message to only their community that tests that capability.
Also suggested was a resource fair immediately following to offer
evacuation resources and more information.
The outreach and awareness campaign may require distributing up to three
mailers with costs being covered through possible sponsorships and other
funding sources.
Member Dieringer asked for clarification if this was only for RPV. Villalpando
responded that the exercise would involve messaging to the entire
peninsula. Although an RPV community participation has been identified,
other cities are excluded and shared that an update will be provided at the
February 1, 2024, meeting of the PPSC.
No public comment on this item.
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VIII. OTHER MATTERS FROM THE PALOS VERDES PENINSULA PUBLIC SAFETY
COMMITTEE MEMBERS
None stated.
ADJOURNMENT
There being no further business before the Palos Verdes Peninsula Public Safety
Committee, Chair Murdock adjourned the meeting at 8:58 a.m. The next meeting
is scheduled to be held Thursday, February 1, 2024, at 7:30 a.m.
Respectfully submitted,
_______________________________
Marcelle Herrera,
Interim Community Relations Officer
Palos Verdes Estates Police Department
Approved,
__________________________
Dawn Murdock
Chair and Mayor
City of Palos Verdes Estates
104
1
COUNTY OF LOS ANGELES FIRE DEPARTMENT
CITY OF PALOS VERDES ESTATES STATISTICS
OCTOBER - DECEMBER 2023
105
-13:55249 07:02Los Angeles County Fire DepartmentPalos Verdes Estates Response Time - 4th Quarter of 2023TOTAL00:09Interquartile Outlier Factor = 1.5Grouped by Incident Type CategoryIncludes only first arriving unit responses Records meeting the following Criteria are always excluded: 1. Unit did not arrive and/or On Scene (arrival) Time is null 2. On Scene (arrival) Time = Clear Time 3. Apparatus Action <> 93 - Cancelled En Route, January 26, 2024Page 1 of 1RESCUE, EMS167 06:43SERVICE CALL13 09:55GOOD INTENT CALL55 07:29HAZARDOUS CONDITION4 10:06Response Time*FALSE ALARM, FALSE CALL8 08:05FIRE, EXPLOSION2 08:19Incident Type CategoryInterquartile Number AverageRange of Incidents
106
1
COUNTY OF LOS ANGELES FIRE DEPARTMENT
CITY OF RANCHO PALOS VERDES STATISTICS
OCTOBER - DECEMBER 2023
107
-13:14946 06:15Interquartile Outlier Factor = 1.5Grouped by Incident Type CategoryIncludes only first arriving unit responses Records meeting the following Criteria are always excluded: 1. Unit did not arrive and/or On Scene (arrival) Time is null 2. On Scene (arrival) Time = Clear Time 3. Apparatus Action <> 93 - Cancelled En Route, January 26, 2024Page 1 of 1Los Angeles County Fire DepartmentRancho Palos Verdes Response Time - 4th Quarter of 2023SPECIAL OR OTHER INCIDENT TYPE8 03:19TOTAL-00:22RESCUE, EMS737 06:13SERVICE CALL20 07:04GOOD INTENT CALL139 06:31HAZARDOUS CONDITION11 06:13Response Time*FALSE ALARM, FALSE CALL22 07:12FIRE, EXPLOSION9 06:14Incident Type CategoryInterquartile Number AverageRange of Incidents
108
1
COUNTY OF LOS ANGELES FIRE DEPARTMENT
CITY OF ROLLING HILLS STATISTICS
OCTOBER - DECEMBER 2023
109
-12:3544 06:03Los Angeles County Fire DepartmentRolling Hills Response Time - 4th Quarter of 2023TOTAL-01:19Interquartile Outlier Factor = 1.5Grouped by Incident Type CategoryIncludes only first arriving unit responses Records meeting the following Criteria are always excluded: 1. Unit did not arrive and/or On Scene (arrival) Time is null 2. On Scene (arrival) Time = Clear Time 3. Apparatus Action <> 93 - Cancelled En Route, January 26, 2024Page 1 of 1RESCUE, EMS24 06:24SERVICE CALL2 09:11Response Time*FALSE ALARM, FALSE CALL1 01:49GOOD INTENT CALL17 05:09Incident Type CategoryInterquartile Number AverageRange of Incidents
110
COUNTY OF LOS ANGELES FIRE DEPARTMENT
CITY OF ROLLING HILLS ESTATES STATISTICS
OCTOBER - DECEMBER 2023
111
-13:01287 05:27Interquartile Outlier Factor = 1.5Grouped by Incident Type CategoryIncludes only first arriving unit responses Records meeting the following Criteria are always excluded: 1. Unit did not arrive and/or On Scene (arrival) Time is null 2. On Scene (arrival) Time = Clear Time 3. Apparatus Action <> 93 - Cancelled En Route, January 26, 2024Page 1 of 1Los Angeles County Fire DepartmentRolling Hills Estates Response Time - 4th Quarter of 2023SPECIAL OR OTHER INCIDENT TYPE2 07:03TOTAL-02:08RESCUE, EMS217 05:19SERVICE CALL5 06:52GOOD INTENT CALL51 05:59HAZARDOUS CONDITION2 06:12Response Time*FALSE ALARM, FALSE CALL7 06:45FIRE, EXPLOSION3 05:36Incident Type CategoryInterquartile Number AverageRange of Incidents
112
Westmed/McCormick Ambulance
Palos Verdes Estates
October 2023
1-7 8-14 15-21 22-28 29-31
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Total
Week 1 Week2 Week3 Week4 Week 5 Week 6 Total
13 7 18 14 7 0 59
6 6 11 8 4 0 35
7 1 7 6 3 0 24
Total Compliance:59.3%
8
5
11
7 1 6
6 6 4 35
3
20
22
1 100
Total Late
15:00 +
Total Responses
Total On Time
Date Period
Response Period
0:00 to 8:59
9:00 to 14:59
113
Westmed/McCormick Ambulance
Palos Verdes Estates
November 2023
1-4 5-11 12-18 19-25 26-30
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Total
Week 1 Week2 Week3 Week4 Week 5 Week 6 Total
8 8 8 12 11 0 47
5 3 4 8 6 0 26
3 5 4 4 5 0 21
Total Compliance:55.3%
5 3 32
Date Period
Response Period
0:00 to 8:59 5 3 4 8 6 26
4
Total Responses
Total On Time
Total Late
4 17
15:00 +1 0 1 1 1
9:00 to 14:59
114
Westmed/McCormick Ambulance
Rancho Palos Verdes
October 2023
1-7 8-14 15-21 22-28 29-31
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Total
Week 1 Week2 Week3 Week4 Week 5 Week 6 Total
61 51 53 50 17 0 232
31 33 21 24 8 0 117
30 18 32 26 9 0 115
Total Compliance:50.4%
Date Period
Response Period
0:00 to 8:59
9:00 to 14:59
Total Late
15:00 +
Total Responses
Total On Time
4 749
8 117
7
262
89
24
19
21
21 14 28
31 33
115
Westmed/McCormick Ambulance
Rancho Palos Verdes
November 2023
1-4 5-11 12-18 19-25 26-30
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Total
Week 1 Week2 Week3 Week4 Week 5 Week 6 Total
28 56 45 46 49 0 224
12 30 25 27 25 0 119
16 26 20 19 24 0 105
Total Compliance:53.1%
119
27
Total Responses
Total On Time
Total Late
20 78
15:00 +6 4 6 7 4
9:00 to 14:59
30 25 27 25
Date Period
Response Period
0:00 to 8:59 12
22 14 1210
116
Westmed/McCormick Ambulance
Rolling Hills
October 2023
1-7 8-14 15-21 22-28 29-31 31
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Total
Week 1 Week2 Week3 Week4 Week 5 Week 6 Total
2 0 2 2 0 0 6
2 0 1 1 0 0 4
0 0 1 1 0 0 2
Total Compliance:66.7%
1
0
1
0 0 1
2 0 0 4
0
0
100
0 1
0 100
Total Late
15:00 +
Total Responses
Total On Time
Date Period
Response Period
0:00 to 8:59
9:00 to 14:59
117
Westmed/McCormick Ambulance
Rolling Hills
November 2023
1-4 5-11 12-18 19-25 26-30
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Total
Week 1 Week2 Week3 Week4 Week 5 Week 6 Total
4 0 1 3 0 0 8
1 0 0 1 0 0 2
3 0 1 2 0 0 6
Total Compliance:25.0%
0 1 13
Date Period
Response Period
0:00 to 8:59 1 0 0 1 0 2
1
Total Responses
Total On Time
Total Late
0 5
15:00 +0 0 0 1 0
9:00 to 14:59
118
Westmed/McCormick Ambulance
Rolling Hills Estates
October 2023
1-7 8-14 15-21 22-28 29-31
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Total
Week 1 Week2 Week3 Week4 Week 5 Week 6 Total
19 12 20 11 3 0 65
13 11 17 11 1 0 53
6 1 3 0 2 0 12
Total Compliance:81.5%
Date Period
Response Period
0:00 to 8:59
9:00 to 14:59
Total Late
15:00 +
Total Responses
Total On Time
1 002
1 53
2
30
9
11
0
17
4 1 2
13 11
119
Westmed/McCormick Ambulance
Rolling Hills Estates
November 2023
1-4 5-11 12-18 19-25 26-30
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Total
Week 1 Week2 Week3 Week4 Week 5 Week 6 Total
8 14 12 14 16 0 64
7 12 8 13 10 0 50
1 2 4 1 6 0 14
Total Compliance:78.1%
50
3
Total Responses
Total On Time
Total Late
5 11
15:00 +0 1 1 0 1
9:00 to 14:59
12 8 13 10
Date Period
Response Period
0:00 to 8:59 7
1 3 11
120
PENINSULA PUBLIC SAFETY COMMITTEE
REGIONAL ALPR CAMERA SYSTEM
FEBRUARY 01, 2024
8-A
MEMORANDUM
TO: PENINSULA PUBLIC SAFETY COMMITTEE
FROM: CITY MANAGERS
DATE: FEBRUARY 01, 2024
SUBJECT: REGIONAL AUTOMATED LICENSE PLATE
RECOGNITION (ALPR) CAMERA SYSTEM
PREPARED BY: Jessica Slawson, Management Analyst
Alexa Davis, Assistant City Manager
RECOMMENDATION
Continue to fund and support the Regional Automated License Plate Recognition (ALPR)
Camera System and direct staff to return to each of their respective City Councils with an
amendment to the existing Memorandum of Understanding (MOU) Agreement for the
camera replacement purchase.
BACKGROUND AND DISCUSSION
The Peninsula Public Safety Committee (PPSC) oversees regional emergency
preparedness and public safety efforts which also includes cross-jurisdictional
collaboration with the Palos Verdes Peninsula (PVP) cities and law enforcement (Los
Angeles County Sheriff’s Department and Palos Verdes Estates Police Department).
The Regional ALPR Camera System was originally discussed in early 2016 at the
Regional Contract Law Committee which is comprised of the three cities on the PVP:
Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates who contract public safety
services with the Los Angeles County Sheriff’s Department. At that time, it was
recommended that the City of Palos Verdes Estates be included for Peninsula joint-effort
against crime by establishing a regional ALPR camera system.
ALPR is a technology that allows a camera to scan numerous vehicle license plates
quickly in an objective manner and compares the plate information against law
enforcement databases containing vehicles of interest such as: stolen vehicles, Amber
Alerts, missing persons, felon vehicles and more. Law enforcement is immediately notified
121
PENINSULA PUBLIC SAFETY COMMITTEE
REGIONAL ALPR CAMERA SYSTEM
FEBRUARY 01, 2024
8-A
if there is a match which leads to more arrests and efficiency in the deployment of
deputies. All captured license plate data enters a searchable database, which is
advantageous for law enforcement as an integral tool for investigations. Additionally, the
ALPR technology is used by numerous South Bay law enforcement agencies and has
interoperability advantages that extend throughout the county, state, and country.
At the Regional Contract Law Committee’s February 11 and May 12, 2016 meetings, the
strategic locations for camera placement were approved by the Committee. The selected
locations are key ingress and egress points throughout the PVP that cover highly
trafficked intersections. Within the determination of camera placement, a cost sharing
formula was also developed to fund the joint-project and ultimately a Memorandum of
Understanding (MOU) was taken to respective PVP city councils for approval in June of
2016 (Attachment A). The cost sharing formula is based on city population, number of
dwelling units and area square footage. One-time infrastructure costs were also included
in the regional project as some areas lacked suitable infrastructure such as traffic signal
light fixtures where ALPR cameras are typically installed.
The current regional camera system has been in place for approximately seven years.
Los Angeles County Sheriff’s Department and Palos Verdes Estates Police Department
have identified failing regional ALPR camera equipment among the established network.
The purchase of the ALPR cameras through vendor Vigilant Solutions provided a five-
year warranty, which expired in 2021. The cameras are now out of warranty, past their
useful life and in need of replacement.
The cities of Rancho Palos Verdes and Rolling Hills Estates have since expanded
coverage within their individual jurisdictions. The newly added locations are not included
in the joint Peninsula city MOU and the associated costs are only borne by cities that have
separate contracts and alternate maintenance schedules with vendor Vigilant Solutions.
The additional cameras are not part of the regional MOU, however, are functioning and
not in need of replacement at this time.
City staff have discussed the need for replacement of the regional ALPR camera system
and worked with camera vendor Vigilant Solutions and local law enforcement to obtain a
new contract quote for the purchase of new cameras (Attachment B). No new
infrastructure is required as the new cameras will utilize existing infrastructure. The new
cameras are now equipped with new technological advances that are beneficial to public
safety personnel. The new features include higher resolution quality, and the ability to
recognize paper license plates, digital license plates, and black/yellow license plates.
Some of the recommended quoted cameras cover two vehicle lanes per camera reducing
the need/installation of equipment on City infrastructure whereas existing cameras only
cover one vehicle lane per camera, ultimately reducing cost.
Law enforcement has expressed a need to replace the outdated equipment as it is a
primary tool in crime apprehension and investigations. The purchase of new ALPR
cameras and equipment through the cost sharing formula is listed below and detailed in
Attachment C and would be incorporated into an amended MOU Agreement to be taken
to each respective City Councils for approval. Each city is responsible for annual cellular
connectivity/data charges.
122
PENINSULA PUBLIC SAFETY COMMITTEE
REGIONAL ALPR CAMERA SYSTEM
FEBRUARY 01, 2024
8-A
To secure a $39,000 discount with the contract vendor, the contract must be executed
within this fiscal year or within the 90-day contract quote. Staff have also corresponded with
law enforcement who have relayed the urgency in replacing cameras to use the system in
crime prevention and apprehension.
Vigilant Solutions Contract Quote Total (purchase and installation)
*Attachment No. 2, Page 4
City Cost Share Total
City Cost Share Percentage Amount
Palos Verdes Estates 20% $94,950
Rancho Palos Verdes 60% $284,850
Rolling Hills 7% $33,232
Rolling Hills Estates 13% $61,718
Total
(rounded*)
100% $474,750*
ATTACHMENTS
1. PVP Cities Regional ALPR Camera System MOU Agreement (2016)
2. ALPR Cost Contract Quote
3. ALPR Cost Contract Spreadsheet
123
MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITIES OF PALOS VERDES ESTATES, RANCHO PALOS
VERDES, ROLLING HILLS, AND ROLLING HILLS
ESTATES RELATING TO PLACEMENT AND
MAINTENANCE OF AUTOMATED LICENSE PLATE
RECOGNITION CAMERAS AROUND THE PALOS
VERDES PENINSULA
THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made this 4ay of
o 2016, between the CITY OF PALOS VERDES ESTATES, a municipal
corporation ("Palos Verdes Estates"), the CITY OF RANCHO PALOS VERDES, a municipal
corporation ("Rancho Palos Verdes" or "Lead Agency"), the CITY OF ROLLING HILLS, a
municipal corporation ("Rolling Hills"), and the CITY OF ROLLING HILLS ESTATES, a
municipal corporation ("Rolling Hills Estates"). Each of the foregoing is sometimes referred to
herein as "Member", or collectively as "Members."
RECITALS
WHEREAS, the cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and
Rolling Hills Estates (collectively, the "Members") are four cities on the Palos Verdes Peninsula;
and
WHEREAS, the Members have a joint interest in reducing crime on the Palos Verdes
Peninsula; and
WHEREAS, the Members desire to enter into a contract with an Automated License Plate
Recognition ("ALPR") service provider to purchase, install, and maintain cameras at various
entry-points to the Palos Verdes Peninsula with the data being processed through the Los
Angeles County Sheriffs Department which is the contract law enforcement agency with three
of the four cities, Palos Verdes Estates having its own department; and
WHEREAS, the Members desire to divide the costs of the Automated License Plate
Recognition contract among themselves.
AGREEMENT
NOW, THEREFORE, in consideration of the promises, terms, conditions and covenants
contained herein, the parties agree as follows:
1. Recitals Incorporated. The recitals set forth above are hereby incorporated by
reference and made a part of this MOU, as are the exhibits hereto.
2. Purposes. The purpose of this MOU is to cooperatively fund the placement and
maintenance of ALPR cameras (the "ALPR System" or"System") and to administer the contract
with the Automated License Plate Recognition service provider.
01007.0514/299102.1 124
3.Initiation and Term.
a) Initiation of MOU. Upon the adoption of a resolution approving the MOU
by any member, and provided that thereafter within 60 days of such adoption, at least two (2)
other members including the Lead Agency having adopted such resolution, this MOU shall
become effective.
b) Effective Date of MOU. This MOU shall become effective on the last
date to occur of the following: (i) adoption of a resolution of approval by at least three (3)
members, and(ii) Lead Agency executing the ALPR contract("Effective Date").
c) Term. The MOU shall remain in effect from the Effective Date until
termination in accordance with Section 9, and the termination of the ALPR Contract (including
any extensions to the ALPR Contract).
4.Lead Agency. The City of Rancho Palos Verdes agrees:
a) ALPR Contract. To negotiate and, following review and approval by the
Member representatives, enter into a contract("ALPR Contract")with an ALPR service provider
ALPR Contractor" or "Contractor") to purchase, install, and maintain an ALPR System at the
locations identified in Exhibit B. The other Members are not in privity of contract with the
ALPR Contractor and the Lead Agency relies on the members to fulfill their obligations
hereunder. Lead Agency shall notify the other Members in writing at least 10 days prior to any
proposed change to the ALPR Contract.
b) Invoice. To invoice the Members in amounts not exceeding the invoice
amounts shown in Exhibit A.
c) Expenditure. To utilize the funds deposited by the Members only for the
administration of the ALPR Contract and to operate and maintain the System.
d) Accounting. To provide an accounting of the ALPR Contract costs, and to
provide such accounting to the Members within 60 days following (i) the end of each fiscal year
June 30) that this MOU remains in effect, (ii) the withdrawal of any Member, (iii) the
termination of the Agreement, or(iv)the request of any Member.
e) Reports. To provide to the Members periodic reports concerning the
performance of the System, at such frequency as the Members may mutually agree.
5.Duties of All Members. The Members agree:
a) Payment. To pay to the Lead Agency their proportional share of the
ALPR Contract as shown in Exhibit A and any other costs authorized hereunder to operate the
System. The cost estimates presented in Exhibit A have been agreed upon by the Members and
are subject to changes in the actual cost of the ALPR Contract. Each Member is required to pay
for its own costs, including any charged by the APLR Contractor under a separate agreement
with the Contractor. The percentages to be paid by each Member under the Cost Allocation
Formula(the"Formula") are as follows:
2
01007.0514/299102.1
125
COST ALLOCATION FORMULA
FORMULA")
Member Percentage
City of Palos Verdes Estates 20%
City of Rancho Palos Verdes 60%
City of Rolling Hills 7%
City of Rolling Hills Estates 13%
b) Documentation. To make a good faith effort to cooperate with one another
to achieve the purposes of this MOU by providing all requested information and documentation
in their possession and available for release to the ALPR Contractor that is deemed necessary by
the Members to implement the ALPR Contract.
c) Access. To allow reasonable access and entry to the ALPR Contractor, on
an as needed basis during the term of this MOU, to each Member's property to achieve the
purposes of this MOU and the ALPR Contract.
d) Site Preparation. To prepare each camera location within its borders, as
depicted in Exhibit B, to pay all costs therefore, and to coordinate with the ALPR Contractor the
times in which the Member and the ALPR Contractor will install any required poles, utility
boxes, and/or camera equipment.
e) Permitting. To assist the ALPR Contractor in obtaining any required
permits.
6.Obligation for Debts and Liabilities.
a) Except as otherwise specifically provided herein, no Member shall be
individually responsible for any of the debts, liabilities or obligations of any other Member, nor
shall they have any liabilities under the ALPR Contract, but they shall be responsible for paying
the Lead Agency as provided herein so Lead Agency can maintain and operate the System.
b) This MOU does not create any legal entity under the Joint Exercise of Powers
Act(Govt. Code Sec. 6500 et. seq.) or any other law, which would authorize the execution of
contracts, provide the right to sue or be sued, or which would otherwise create a separate legal
entity under the laws of California. Instead, this MOU establishes a mutual understanding to
carry out a project beneficial to existing governmental entities to promote public safety.
7.Indemnification.
3
01007.0514/299102.1
126
a) Generally. Each Member shall indemnify, defend, and hold harmless each
other Member, including its elected and appointed officers, employees, agents, attorneys, and
designated volunteers from and against any and all liability, including, but not limited to
demands, claims, actions, fees, costs, and expenses (including reasonable attorney's and expert
witness fees), arising from or connected with the respective acts of each Member arising from or
related to this MOU; provided, however, that no Member is obligated to indemnify another
Member for that Member's own negligence or willful misconduct.
b) Government Code Section 895.2. In light of the provisions of Section
895.2 of the Government Code of the State of California imposing certain tort liability jointly
upon public entities solely by reason of such entities being parties to an agreement (as defined in
Section 895 of the Government Code), each of the Members hereto, pursuant to the authorization
contained in Government Code Sections 895.4 and 895.6, shall assume the full liability imposed
upon it or any of its officers, agents, or employees, by law for injury caused by any act or
omission occurring in the performance of this MOU to the same extent such liability would be
imposed in the absence of Section 895.2 of the Government Code. To achieve the above stated
purpose, each Member agrees to indemnify, defend, and holds harmless each other Member for
any liability, cost, or expense that may be imposed upon such other Member solely by virtue of
Government Code section 895.2. The provisions of Section 2778 of the California Civil Code
are made a part hereof as if incorporated herein.
c) Privileges and Immunities. All of the privileges and immunities from
liability, exemptions from laws, ordinances, and rules, all pension, relief, disability, worker's
compensation, and other benefits which apply to the activity of officers, agents, or employees of
any Member when performing their respective functions within the territorial limits of the
Member, shall apply to them to the same degree and extent while engaged in the performance on
any of their functions and duties extraterritorially hereunder.
8.Disputes. Each Member shall have a reasonable opportunity to assert matters
which it believes have not been undertaken in accordance with the MOU, to explain the basis for
such assertion, and to receive from the other Member a justification of its position on such
matters. If, on the basis of the Members' review of any terms of the MOU, any Member
concludes that another Member has not complied in good faith with the terms of the MOU, then
such Member may issue a written "Notice of Non-Compliance" specifying the grounds therefore
and all facts demonstrating such non-compliance, which Notice shall be served on the alleged
noncompliant Member along with all other Members. The alleged noncompliant Member shall
have thirty (30) days to cure or remedy the non-compliance identified in the Notice of Non-
Compliance, or if such cure or remedy is not reasonably capable of being cured or remedied
within such thirty (30) days period, to commence to cure or remedy the non-compliance and to
diligently and in good faith prosecute such cure or remedy to completion. If the Member
receiving the Notice of Non-Compliance does not believe it is out of compliance and contests the
Notice, it shall do so by responding in writing to said Notice within thirty (30) days after receipt
of the Notice. The Notice of Non-Compliance, and any response thereto, must be sent to all
Members. If the response to the Notice of Non-Compliance has not been received in the offices
of the Member alleging the non-compliance within the prescribed time period, the Notice of
Non-Compliance shall be conclusively presumed to be valid. If a Notice of Non-Compliance is
contested, the Members shall, for a period of not less than thirty (30) days following receipt of
4
01007.0514/299102.1
127
the response, seek to arrive at a mutually acceptable resolution of the matter(s) occasioning the
Notice. The Lead Agency shall notify in writing all Members within fifteen (15) days of any
Member failing to cure an alleged non-compliance with the terms or conditions of this MOU.
The compliant Members will determine the next course of action, which may include the
termination of a Member's participation in the MOU.
9.Termination and Withdrawal.
a) Termination of MOU. This MOU may be terminated upon the express
written agreement of all Members. If this MOU is terminated all costs must be paid under the
ALPR Contract with all Members paying their proportionate share in accordance with the
Formula. Thereafter, all Members must agree on the equitable redistribution of remaining funds
deposited, if there are any. Completed work shall be owned by the Member or Members who
fund the completion of such work. Rights to uncompleted work by the ALPR Contractor still
under contract will be held by the Member or Members who fund the completion of such work.
b) Withdrawal. If a Member wishes to withdraw from this MOU for any
reason, that Member must give the other Members prior written notice thereof. The remaining
Members have the option of maintaining the ALPR cameras at their then-current locations within
the borders of the withdrawing Member and assuming the cost thereof, making a proportionate
adjustment to the Formula per Section 5. If the remaining Members opt not to maintain the
ALPR cameras at their then-current locations within the borders of the withdrawing Member,
then the remaining Members shall have the choice to remove the cameras and other System
infrastructure at their expense, restoring the location to the status quo ante, or abandoning the
property in place to become the property and responsibility of the withdrawing Member. The
effective date of withdrawal shall be the sixtieth day after the Lead Agency receives written
notice of a Member's intent to withdraw. Should any Member withdraw from this MOU, the
remaining Members' cost share allocation, if any, shall be adjusted in accordance with the cost
allocation formula in Exhibit A. Each Member shall be responsible for its proportional share of
the ALPR Contract costs incurred through the completion of all requirements of the fiscal year.
10. General Provisions.
a) Cooperation. The Members shall fully cooperate with one another to
attain the purposes of this MOU.
b) Voluntary. This MOU is voluntarily entered into to attain the purposes of
this MOU.
c) Notices. Any notices, bills, invoices, or reports relating to this MOU, and
any request, demand, statement, or other communication required or permitted hereunder shall
be in writing and shall be delivered to the representatives of the Members at the addresses set
forth in Exhibit C attached hereto and incorporated herein by reference. The Members shall
promptly notify each other of any change of contact information, including personnel changes,
provided in Exhibit C. Written notice shall include notice delivered via e-mail. A notice shall be
deemed to have been received on (i) the date of delivery, if delivered by hand during regular
5
01007.0514/299102.1
128
business hours, or by e-mail; or (ii) on the third (3rd) business day following mailing by
registered or certified mail (return receipt requested)to the addresses set forth in Exhibit B.
d) Administration. For the purposes of this MOU, the Members hereby
designate as their respective Member representatives the persons named in Exhibit C. The
designated Member representatives, or their respective designees, shall administer the terms and
conditions of this MOU on behalf of their respective Member.
e) Relationship of the Members. The Members are, and shall at all times
remain as to each other, wholly independent entities. No Member to this MOU shall have power
to incur any debt, obligation, or liability on behalf of any other Member unless expressly
provided to the contrary by this MOU. No employee, agent, or officer of a Member shall be
deemed for any purpose whatsoever to be an agent, employee, or officer of another Member.
f) Binding Effect. This MOU shall be binding upon, and shall be to the
benefit of the respective successors, heirs, and assigns of each Member; provided, however, no
Member may assign its respective rights or obligations under this MOU without prior written
consent of the other Members.
g) Amendment. The terms and provisions of this MOU may not be amended,
modified, or waived, except by an instrument in writing signed by all non-delinquent Members.
For purposes of this subsection, a Member shall be considered delinquent if that Member fails to
timely pay an invoice as required by Section 5(a), withdraws pursuant to Section 9(b), or fails to
substantially comply with the terms and/or conditions of this MOU pursuant to Section 8.
h) Law to Govern. This MOU is governed by, interpreted under, and
construed and enforced in accordance with the laws of the State of California.
i) Severability. If any provision of this MOU shall be determined by any
court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU shall
not be affected, and this MOU shall be construed as if the invalid, illegal, or unenforceable
provision had never been contained in this MOU.
j) Entire Agreement. This MOU constitutes the entire agreement of the
Members with respect to the subject matter hereof.
k) Waiver. Waiver by any Member to this MOU of any term, condition, or
covenant of this MOU shall not constitute a waiver of any other term, condition, or covenant.
Waiver by any Members to any breach of the provisions of this MOU shall not constitute a
waiver of any other provision, not a waiver of any subsequent breach or violation of any
provision of this MOU.
1) No Presumption in Drafting. All Members have been represented by legal
counsel in the preparation and negotiation of this MOU. Accordingly, this MOU shall be
construed according to its fair language. Any ambiguities shall be resolved in a collaborative
manner by the Members and shall be rectified by amending this MOU as described in Section
10(g).
6
01007.0514/299102.1
129
m) Counterparts. This MOU may be executed in counterparts,which together
shall constitute the same and entire MOU.
n) Corporate Authority. The person(s)executing this MOU on behalf of each
of the Members hereto represent and warrant that (i) such party, if not an individual, is duly
organized and existing, (ii) they are duly authorized to execute and deliver this MOU on behalf
of said Member, (iii) by so executing this Member such party is formally bound to the provisions
of this MOU, and (iv) the entering into this MOU does not violate any provision of any other
agreement to which such party is bound.
IN WITNESS WHEREOF, each of the Members hereto have caused this MOU to be
executed and attested by its duly authorized officers as of the dates set forth below.
PALOS VERDES ESTATES
LIA t_
Dated: June 14,2016 By: Jennifer L. King,Mayor
APPROVED AS TO FORM
0.0m17\
Dated:June 14, 2016
By: Christi Hogin,City Attorney
Dated: June 14, 2016 ATTEST:
4
V kie Krog berg t Clerk
7
01007.0514/299102.1
130
RANCHO PALOS VERDES
Dated: 4A3hb By: 141f a Drr
APPROVED AS TO FORM
Vr
6414 shireDated: By: _1 ,
A A
8
01007.0514/299102.1
131
ROLLING HILLS
ilv")''74°
Dated: Wit+11(9 By: Raymond R. Cruz, City Manager
APPROVED AS TO FORM
Dated: 15 By: Michael Jenkins, City Attorney
9
01007.0514/299102.1
132
ROLLING HILLS ESTATES
Dated: JUNE 14, 2016 By: STEVE ZUCKERMAN, MAYOR
APPROVED AS TO FORM
Dated: &/
11('
1By: 4-vet,/te4ne /R vt S 4:0 I+7
10
01007.0514/299102.1 133
EXHIBIT A
DIVISION OF COSTS
11
01007.0514/299102.1
134
Exhibit A- ALPR Costs
TABLE 1
One-Time Costs Ongoing Costs:Years 1-5 Ongoing Costs:Year 6 and Beyond with Warranty
Comm Equipment Infrastructure Total Cell Cost Replacement Fund Year 1-5 Extended Warranty LEARN Server Potential
City Camera Location Cameras Boxes Cost Cost One-Time Annually (5-year)Annually Ongoing Annually Annually Year 6+Costs
A B C D E=C+D F=(C*$720) G=(C*1.03)/5 years H=(F+G)1=(A*$500) J=(A*$250) K=(F+I+J)
4 1 $ 54,328.96 $ 7,500.00 $ 61,828.96 $ 720.00 $ 11,191.77 $ 11,911.77 $ 2,000.00 $ 1,000.00 $ 3,720.00
2 1 $ 29,200.98 $ 29,200.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00
2 1 $ 29,200.98 $ 18,441.00 $ 47,641.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00
2 1 $ 31,300.98 $ 31,300.98 $ 720.00 $ 6,448.00 $ 7,168.00 $ 1,000.00 $ 500.00 $ 2,220.00
3 1 $ 40,559.98 $ 40,559.98 $ 720.00 $ 8,355.36 $ 9,075.36 $ 1,500.00 $ 750.00 $ 2,970.00
2 1 $ 29,200.98 $ 29,200.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00
2 1 $ 29,200.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00
2 1 $ 29,490.48 $ 29,490.48 $ 720.00 $ 6,075.04 $ 6,795.04 $ 1,000.00 $ 500.00 $ 2,220.00
2 1 $ 29,490.48 $ 29,490.48 $ 720.00 $ 6,075.04 $ 6,795.04 $ 1,000.00 $ 500.00 $ 2,220.00
2 1 $ 29,490.48 $ 29,490.48 $ 720.00 $ 6,075.04 $ 6,795.04 $ 1,000.00 $ 500.00 $ 2,220.00
2 1 $ 29,490.48 $ 29,490.48 $ 720.00 $ 6,075.04 $ 6,795.04 $ 1,000.00 $ 500.00 $ 2,220.00
2 1 $ 29,200.98 $ 29,200.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00
3 1 $ 40,560.97 $ 40,560.97 $ 720.00 $ 8,355.56 $ 9,075.56 $ 1,500.00 $ 750.00 $ 2,970.00
3 1 $ 40,560.97 $ 40,560.97 $ 720.00 $ 8,355.56 $ 9,075.56 $ 1,500.00 $ 750.00 $ 2,970.00
3 1 $ 40,560.97 $ 40,560.97 $ 720.00 $ 8,355.56 $ 9,075.56 $ 1,500.00 $ 750.00 $ 2,970.00
1 1 $ 18,126.50 $ 18,126.50 $ 720.00 $ 3,734.06 $ 4,454.06 $ 500.00 $ 250.00 $ 1,470.00
3 2 $ 48,520.97 $ 16,500.00 $ 65,020.97 $ 1,440.00 $ 9,995.32 $ 11,435.32 $ 1,500.00 $ 750.00 $ 3,690.00
2 1 $ 30,171.48 $ 8,250.00 $ 38,421.48 $ 720.00 $ 6,215.32 $ 6,935.32 $ 1,000.00 $ 500.00 $ 2,220.00
3 3 $ 51,630.18 $ 51,630.18 $ 2,160.00 $ 10,635.82 $ 12,795.82 $ 1,500.00 $ 750.00 $ 4,410.00
SUBTOTAL 45 22 $ 660,288.78 $ 50,691.00 $ 681,778.80 $ 15,840.00 $136,019.49 $ 151,859.49 $22,500.00 $ 11,250.00 $ 49,590.00
Discount if contract executed by 6/24/16 43,000.00) 43,000.00)
TOTAL 617,288.78 $ 50,691.00 $ 638, 778.80 $ 15,840.00 $136,019.49 $ 151,859.49 $22,500.00 $ 11,250.00 $ 49,590.00
TABLE 2
Population Pop% Dwelling Units DU% Area(sq.mi.) Area%
PVE 13,730 20.7% 5,298 20.9% 4.77 19.2%
RPV 42,564 64.1% 16,233 64.0% 13.48 54.3%
RH 1,904 2.9% 719 2.8% 2.99 12.0%
RHE 8,223 12.4% 3,101 12.2% 3.60 14.5%
Total 66,421 100.0% 25,351 100.0% 24.84 100.0%
TABLE 3
Based on DU and Equipment Infrastructure Total Cell Cost Replacement Fund Year 1-5 If possible,Extend Potential
Area (rounded) Cost(Vigilant) Cost(Vigilant) (Vigilant) Annually (5-year) Ongoing Warranty in Yr.6+ Year 6+Costs
PVE 20% $ 123,457.76 $ 24,750.00 $ 148,207.76 $ 3,168.00 $ 27,203.90 $ 30,371.90 If able to extend,pay for LEARN $ 9,918.00
RPV 60% $ 370,373.27 $ 25,941.00 $ 396,314.27 $ 9,504.00 $ 81,611.69 $ 91,115.69 server($250/Camera)and 29,754.00
RH 7% $ 43,210.21 $ 43,210.21 $ 1,108.80 $ 9,521.36 $ 10,630.16 Warranty$500/camera for 3,471.30
RHE 13% $ 80,247.54 $ 80,247.54 $ 2,059.20 $ 17,682.53 $ 19,741.73 Year 6+because less than 6,446.70
100% $ 617,288.78 $ 50,691.00 $ 667,979.78 $ 15,840.00 $136,019.49 $ 151,859.49 annual replacement costs. 49,590.00
135
EXHIBIT B
MAP
12
01007.0514/299102.1
136
Automated License Plate Recognition (ALPR) Cameras
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EXHIBIT C
CITY ADDRESSES
13
01007.0514/299102.1
138
Exhibit C
City Manager(or designee)
City of Palos Verdes Estates
340 Palos Verdes Drive West
310)378-0383
Fax: (310)378-7820
City Manager
2 Portuguese Bend Road
Rolling Hills,CA 90274
310)377-1521
Greg Grammer,Assistant City Manager
City of Rolling Hills Estates
4045 Palos Verdes Drive North
Rolling Hills Estates,CA 90274
310)377-1577
Fax: (310)377-4468
Gabriella Yap, Deputy City Manager
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes,CA 90275
310)544-5203
Fax: (310)544-5293
139
Vigilant Solutions, LLC
P.O Box 841001
Dallas, Texas 75202
(P) 925-398-2079 (F) 925-398-2113
Issued To: Rolling Hills Estates - Attention: Jessica Slawson Date: 01-22-24
Project Name: Palos Verdes Peninsula LPR Upgrade (Purchase) - Rolling Hills Estates -
PRELIMINARY
Quote ID: LQW-0873-03
Hardware
Qty Item # Description
(29) VSF-025-L5F
More Info
L5F Fixed LPR Camera with Sun Shield - 25mm Lens with Camera Cable
● Dual-lens camera with infrared LEDs for plate illumination
● 55ft - 85ft capture distance and up to 2 lane coverage
● Internal trigger for capture of plate alphanumerics, vehicle make and model
● Camera housing with included sunshield is IP67 rated for reliable use in varied weather
conditions
● 60' camera cable included
● Includes CarDetector LPR software for local server hosting
● LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Subtotal Price List Price: $7,794.00 Sell Price: $6,236.00 Amount: $180,844.00
(1) VSF-035-L5F
More Info
L5F Fixed LPR Camera with Sun Shield - 35mm Lens with Camera Cable
● Dual-lens camera with infrared LEDs for plate illumination
● 85ft - 105ft capture distance and up to 2 lane coverage
● Internal trigger for capture of plate alphanumerics, vehicle make and model
● Camera housing with included sunshield is IP67 rated for reliable use in varied weather
conditions
● 60' camera cable included
● Includes CarDetector LPR software for local server hosting
● LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Subtotal Price List Price: $7,794.00 Sell Price: $6,236.00 Amount: $6,236.00
(30) VS-FX-UNI-POLE-
WALL-ASSY
Fixed LPR Camera Bracket
● Pole or Wall Mount - UPR ARM ASSY POLE & WALL MOUNT BLK REV B
Subtotal Price List Price: $420.00 Sell Price: $350.00 Amount: $10,500.00
Page 1 of 6
140
(14) BCAV1F2-C600 Vigilant Fixed Camera Communications Box
● Linux Comms Box using VLP5200
● Manages power and communications for up to four (4) Vigilant fixed LPR cameras
● Includes modem for communication with cellular carriers
o SIM Card not included
Subtotal Price List Price: $3,954.00 Sell Price: $3,163.00 Amount: $44,282.00
(9) VSF-L6Q-P-KIT
More Info
L6Q Quick Deploy Camera (120V AC)
Offer Includes:
● One (1) L6Q camera with two internal batteries, 120VAC Power Supply
● Camera mounting bracket
● USB-C cable and USB-C to USB-A adapter, Micro SD card
● Requirements:
o Hosted LPR account for data storage, alerting, analytics and more
o Enterprise Service Agreement
Optional, Sold Separately:
● 12V DC pigtail cable
● Excludes Cellular Data Service
Subtotal Price List Price: $7,254.00 Sell Price: $5,803.00 Amount: $52,227.00
(9) VS-L6Q-120VAC L6Q 120V AC External power supply
● 15FT 120V AC power supply for L6Q camera system
● This may be used in locations that have a 120V AC power source (3 prong grounded
power outlet)
Subtotal Price List Price: $186.00 Sell Price: $149.00 Amount: $1,341.00
Extended Warranty
5 Year Coverage
Qty Item # Description
(30) CDFS-4HWW Fixed Camera LPR System - Extended Hardware Warranty - 4 Additional Years
● Fixed LPR System LPR hardware component replacement warranty
● Applies to 1-Channel hardware system kit
● Valid for 4 years from standard warranty expiration
Subtotal Price List Price: $2,520.00 Sell Price: $2,016.00 Amount: $60,480.00
(9) CDFS-L6Q-HWW-04 Fixed L6Q Camera System - Extended Hardware Warranty - 4 Additional Years
● Fixed L6Q Camera System Extended Hardware Warranty
● Four (4) Additional Years
Subtotal Price List Price: $2,016.00 Sell Price: $1,612.00 Amount: $14,508.00
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141
Camera Licensing & Data Hosting - 5 Year Service
(30) L5F Camera Base CLK @ $250.00ea = $7,500.00 per year
(9) L6Q Camera CLK @ $240.00ea = $2,160.00 per year
Qty Item # Description
(5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments
● Managed/hosted server account services by Vigilant
o Includes access to all LEARN or Client Portal and CarDetector software updates
● Priced per camera per year for over 60 total camera units
● Requires new/existing Enterprise Service Agreement (ESA)
Subtotal Price List Price: $330.00 Sell Price: $7,500.00 Amount: $37,500.00
(5) VSBSCSVC-L6Q Vigilant L6Q Service Package for Hosted/Managed LPR Deployments
● Vigilant L6Q Service Package for Hosted/Managed LPR Deployments
Subtotal Price List Price: $300.00 Sell Price: $2,160.00 Amount: $10,800.00
Technical Service
Start Up Service
Qty Item # Description
(1) VS-INSTALL Removal of old hardware and installation of (30) L5F cameras w/ COMS boxes
and (9) L6Q cameras.
● Includes bucket truck.
● Includes two technicians @ prevailing wage.
● Includes Vigilant camera commissioning for all cameras.
● Constant 120v power must be available at each location.
● Engineered traffic control plans are not included.
Subtotal Price List Price: $0.00 Sell Price: $71,000.00 Amount: $71,000.00
Hardware Upgrade Credit
Qty Item # Description
(30) Upgrade Credit Hardware Upgrade Credit from RSD to L5F.
Subtotal Price List Price: $0.00 Sell Price: -$1,300.00 Amount: -$39,000.00
Delivery
Qty Item # Description
(39) VS-SHP-02 Vigilant Shipping Charges - Fixed or Comms
● Applies to each fixed camera LPR System
● Or Communication Box Purchased without LPR System
● Shipping Method is FOB Shipping
Subtotal Price List Price: $84.00 Sell Price: $67.00 Amount: $2,613.00
Page 3 of 6
142
Quote Notes:
1. This Quote will expire in 90 Days from the date of the Quote.
2. Customer shall be responsible for obtaining all necessary permits and engineering drawings, if necessary. Motorola may
obtain permits/drawing if mutually agreed upon in writing, at additional cost to the Customer.
3. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
4. This Quote does not include anything outside the above stated bill of materials.
5. This purchase does not include a SIM for cellular service
6. MSI's Master Customer Agreement: https://www.motorolasolutions.com/en_us/about/legal.html (and all applicable
addenda) shall govern the products & services and is incorporated herein by this reference. Any free services provided
under this offer are provided AS IS with no express or implied warranty
7. LASD CLK Pricing.
8. Hardware installation is included. Customer to provide delivery and staging facility and assist with device pre -
configuration, if needed.
9. Customer to provide cellular data SIMs for (14) COMS boxes and (9) L6Q cameras. Verizon, AT&T, FirstNet only.
10. Data to sync directly and exclusivly to LASD LEARN account.
Quoted by: Louis Wershaw - 209-283-0990 - louis.wershaw@motorolasolutions.com
Subtotal Price $492,331.00
Total Discount $39,000.00
Sales Tax $21,418.68
Total Price $474,749.68
Page 4 of 6
143
Vigilant Solutions LLC
Louis Wershaw
Date _______________
Re: LQW-0873-03
Agency: Rolling Hills Estates
Total Cost: $453,331.00
Contract Reference: Palos Verdes Peninsula LPR Upgrade (Purchase) - Rolling Hills Estates -
PRELIMINARY
Please be advised that the Rolling Hills Estates will purchase the goods and/or services offered in your Quote
LQW-0873-03. This constitutes a purchase pursuant to the terms of the specified contract below, including any
applicable addenda.
Specified Contract: Master Customer Agreement and attached addenda, signed concurrently herewith.
Agency affirms that a purchase order or notice to proceed is not required for contract performance or for
subsequent years of service, and acknowledges that pursuant to ___________________________ , the funds
for this purchase has been authorized. Customer agrees to appropriate funding in accordance with the contract.
Invoices shall be according to the milestone schedule included in the quote and services agreement, should
reference ‘LQW-0873-03’ and be sent to:
Rolling Hills Estates
Attn: ________________________
____________________________
____________________________
The equipment will be shipped to the customer at the following address, and the ultimate destination where the
equipment will be delivered to the customer is:
Rolling Hills Estates
Attn: ________________________
____________________________
____________________________
Sincerely,
Signature: _______________________________________
Name: _______________________________________
Title: _______________________________________
Email: _______________________________________
Page 5 of 6
144
Contract Terms Acknowledgment
This Contract Terms Acknowledgment (this “Acknowledgment”) is entered into between Vigilant Solutions,
LLC, a Delaware corporation (“Vigilant”) and the entity set forth in the signature block below (“Customer”).
Vigilant and Customer will each be referred to herein as a “Party” and collectively as the “Parties”.
1. Contract Terms Acknowledgment. Customer acknowledges that they have received Statements of
Work that describe the services provided on this Agreement. Parties acknowledge and agree that the terms of
the Master Customer Agreement (“MCA”), including all applicable Addenda, shall apply to the Services set forth
in the accompanying Ordering Document. Vigilant's Terms and Conditions, available at
https://www.motorolasolutions.com/en_us/about/legal.html, including the Master Customer Agreement, is
incorporated herein by this reference. By signing the signature block below, Customer certifies that it has read
and agrees to the provisions set forth in this Acknowledgment and the signatory to this Acknowledgment
represents and warrants that he or she has the requisite authority to bind Customer to this Acknowledgment.
2. Entire Agreement. This Acknowledgment, including the accompanying Ordering Document,
supplements the terms of the MCA, applicable Addenda, and Ordering Documents entered between the Parties
and forms a part of the Parties’ Agreement.
3. Disputes; Governing Law. Sections 12 – Disputes of the MCA is hereby incorporated into this
Acknowledgment mutatis mutandis.
4. Execution and Amendments. This Acknowledgment may be executed in multiple counterparts and will
have the same legal force and effect as if the Parties had executed it as a single document. The Parties may
sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a
signature will be treated, and will have the same effect as an original signature, and will have the same effect,
as an original signed copy of this document. This Acknowledgment may be amended or modified only by a
written instrument signed by authorized representatives of both Parties.
The Parties hereby enter into this Acknowledgment as of the last signature date below.
Signature: _______________________________________
Name: _______________________________________
Title: _______________________________________
Email: _______________________________________
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145
Camera/Equipment Cost $403,749.68
Installation Cost $71,000.00
Total Cost 474,749.68$
City
Based on Dwelling Units,
Population and Land Area
(rounded)
Purchase and Installation
Cost (Vigilant Solutions)
PVE 20%$ 94,950.00
RPV
RH
RHE
60%
7%
13%
$284,850
$33,232
$61,717
100%$ 474,749.68
2024 ALPR Cost Contract Spreadsheet
Total Project Cost (Purchase and Installation)
146
AGENDA
PALOS VERDES PENINSULA
REGIONAL CONTRACT LAW COMMITTEE
February 1, 2023
Page 1 of 2
CITY CLERKS: PLEASE POST
AGENDA
PALOS VERDES PENINSULA
REGIONAL CONTRACT LAW COMMITTEE
THURSDAY, FEBRUARY 1, 2024
7:30 A.M.*
VIRTUAL MEETING
* Meeting will begin immediately following the preceding Peninsula
Regional Emergency Preparedness Committee meeting
The Palos Verdes Peninsula Regional Contract Law Enforcement Committee for
Thursday, February 1, at 7:30 a.m., will be conducted via teleconference using the Zoom
platform. Members of the public may participate virtually in the meeting in the following
ways:
Members of the public may listen to the meeting live by calling 1-669-900-9128 from
any phone, Meeting ID: 899 6084 2498, Meeting Passcode: 181532. (Please note that
you will not have the ability to speak using the call-in option from a phone line.)
Public correspondence may be emailed to PublicSafety@rpvca.gov
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENTS
NOTE: This is the appropriate time for members of the public to make comments
regarding items not listed on this agenda. Pursuant to the Brown Act, no
action will take place on any items not listed on the agenda.
4. COMMITTEE REORGANIZATION
147
AGENDA
PALOS VERDES PENINSULA
REGIONAL CONTRACT LAW COMMITTEE
February 1, 2024
Page 2 of 2
5. APPROVAL OF MINUTES
A. MINUTES OF NOVEMBER 9, 2023
6. OLD BUSINESS
A. LIDAR/RADAR PURCHASE UPDATE (LASD)
7. NEW BUSINESS
A. QUARTERLY LAW ENFORCEMENT/TRAFFIC REPORT/CORE
REPORT (SHERIFF)
B. ACTIVE SHOOTER DRILLS TRAINING AND TOWN HALLS (WRITTEN
REPORT (RHE)
8. ANNOUNCEMENTS
9. OTHER MATTERS FROM REGIONAL CONTRACT LAW COMMITTEE
MEMBERS
NOTE: This is the appropriate time for Committee Members to direct the
placement of items for future action on upcoming agendas.
10. ADJOURNMENT
A. Next regular meeting Thursday, May 9, 2024, at 7:30 a.m.*
*immediately following the Peninsula Regional Emergency Preparedness Committee
meeting
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Regional Contract Law Committee Minutes
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Page 1 of 6
PALOS VERDES PENINSULA
REGIONAL CONTRACT LAW ENFORCEMENT
MINUTES TO MEETING ON THURSDAY, NOVEMBER 9, 2023
I. CALL TO ORDER
A meeting of the Palos Verdes Peninsula Regional Law Enforcement was called to order
by Chair Bradley at 9:02 a.m. via Zoom.
II. ROLL CALL
PRESENT: Rancho Palos Verdes
David Bradley, Councilmember
Rolling Hills Estates
Britt Huff, Mayor
Rolling Hills
Patrick Wilson, Mayor
Bea Dieringer, Councilmember
ALSO PRESENT: Rancho Palos Verdes
Ara Mihranian, City Manager
Jesse Villalpando, Emergency Services Coordinator
Shaunna Hunter, Administrative Analyst
Liz Swanson, RPV TV
Rolling Hills Estates
Greg Grammer, City Manager
Alexa Davis, Assistant City Manager
Jessica Slawson, Management Analyst
Rolling Hills
Christian Horvath, City Clerk/Exec. Assistant to the City Manager
Los Angeles County Sheriff’s Department
Captain Kimberly Guerrero, Lomita Sheriff’s Station
Lieutenant Michael White, Lomita Sheriff’s Station
Los Angeles County Fire Department
Chief Brian Bennett, Division 1
III. PUBLIC COMMENT
Larry Maizlish welcomed new Lomita Station Captain Kimberly Guerrero to the
community.
IV. APPROVAL OF MINUTES
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Page 2
A. MINUTES OF MAY 9, 2023
Minutes with amendments by Member Dieringer will be circulated to the committee.
Member Dieringer motioned to approve the amended minutes and Member Huff
seconded the motion.
AYES: Members: Dieringer, Huff, and Chair Bradley
NOES: Members: None
ABSTENTION: Member: Wilson
ABSENT: Members: Alegria and Zerunyan
Roll Call Vote (Ayes) Bradley, Dieringer, Huff; (Noes) None; (Abstention) Wilson.
V. OLD BUSINESS
A. UPDATE: CONSIDERATION OF LIDAR AND RADAR EQUIPMENT
PURCHASE (SHERIFF/RPV)
Captain Guerrero presented an update that Lomita Station would not participate in the
purchase of LIDAR/RADAR equipment since the city of Lomita purchases their own
LIDAR/RADAR equipment. Staff clarified that the equipment is handheld and not
equipped with the vehicle. Lieutenant White confirmed that the LIDAR/RADAR equipment
is handheld and checked out by station deputies.
Member Dieringer and Member Wilson reported that supplemental traffic enforcement
was suspended for a period in the city of Rolling Hills while Lomita Station Deputies
obtained training on the existing RADAR equipment. The deputies have since been
trained and supplemental enforcement has resumed in Rolling Hills. Lieutenant White
confirmed that all deputies who work supplemental traffic enforcement from Lomita
Station are LIDAR trained and understand their mission is to enforce traffic.
Chair Bradley asked Lieutenant White about existing equipment and requested
clarification on the request for LIDAR and RADAR equipment. Lieutenant White
confirmed the request is for upgraded new equipment that has a camera function which
records an image of the vehicle in addition to the LIDAR/RADAR. Lieutenant White also
confirmed that the requested equipment is the same equipment previously purchased by
the city of Lomita a couple of years prior.
Member Dieringer asked what the next step was after hearing the report from LASD.
Chair Bradley restated that the City of Lomita would not participate in the purchase and
that the cost of the LIDAR/RADAR equipment would be split between the three cities per
the purchasing policy (RPV 68%, RHE 28%, RH 4%).
Motion by Member Dieringer, seconded by Chair Bradley to approve the purchase of the
LIDAR/RADAR equipment to be used in Rancho Palos Verdes, Rolling Hills Estates, and
Rolling Hills.
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Regional Contract Law Committee Minutes
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Page 3
AYES: Members: Wilson, Dieringer, Huff, and Chair Bradley
NOES: Members: None
ABSTENTION: Members: None
ABSENT: Members: Alegria and Zerunyan
VI. NEW BUSINESS
A. QUARTERLY LAW ENFORCEMENT/TRAFFIC REPORT/CORE REPORT
(SHERIFF)
Los Angeles County Sheriff Captain Kimberly Guerrero provided the 3rd Quarter Traffic
Report, Part I and Part II Crime statistic report, and response times. All slides provided
by LASD were included in the RCLC Agenda Packet.
3rd Quarter Traffic Report
Rancho Palos Verdes
Ara Mihranian, City Manager of Rancho Palos Verdes clarified that the parking citations
included in the report do not include all parking citations issue in Rancho Palos Verdes,
since Parking Rangers cite in the Del Cerro Park and Forrestal near Ladera Linda Park.
Rolling Hills Estates
Summary provided by LASD and there were no comments from members.
Rolling Hills
Member Wilson inquired about supplemental traffic enforcement citations missing from
the quarterly report. He requested that LASD provide an overall report inclusive of both
supplemental enforcement and regular patrol enforcement. Member Wilson voiced
concerns that there is a lot of speeding along Crest and the citations issued do not
address that. Captain Guerrero responded that she would investigate the reporting and
get back to Member Wilson.
Part I and Part II Crime Statistics
Rancho Palos Verdes
Captain Guerrero reported that there were no updates for the double homicide that took
place at Pelican Cove but would report as soon as they are able. Part II crimes are down
in RPV over 3rd Quarter numbers from 2022.
Rolling Hills Estates
Residential Burglaries, thefts, and shoplifting are on the rise. Captain Guerrero stated
LASD would increase their patrol checks and deploy surveillance apprehension teams
to these areas. Chair Bradley requested outreach to the shopping corridors to
encourage a policy of reporting crime for smash and grab crimes. Captain Guerrero
stated she had some ideas for outreach and working with shop owners on their policies
for reporting crime. Captain Guerrero stated that Fraud and ID theft is an issue and
recommended education to combat these crimes.
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Rolling Hills
Member Wilson asked about underreported burglaries. Captain Guerrero stated that the
residential burglaries that happened recently will be included in the 4th Quarter report.
Member Wilson suggested that the burglaries occur near the trail system outside of the
city. Captain Guerrero responded that she would investigate these crimes by discussing
them with the crime analyst and report back to Member Wilson. The rape was reported
after the incident occurred and a report was filed at the station. Member Dieringer also
inquired about burglaries and expressed concern regarding recent investigations into
residential burglaries; she requested LASD provide more information on the quarterly
report and communicate to council.
Response Time
Captain Guerrero verbally reported response times for each city individually and overall,
for the Peninsula. The written report was included and is available in the agenda packet.
Chair Bradley inquired about the 11-minute response time to a hit and run accident.
Captain Guerrero stated that she would need to look up the particulars on this incident
and report back to Chair Bradley. Members Bradley and Wilson noted that though the
response time is within LASD standards they would like to see an improvement in this
area. Captain Guerrero stated that she hopes to improve the response time and stated
that if she had to get out and patrol she would do so.
VII. ANNOUNCEMENTS
A. JULY 2023 CATALYTIC CONVERTER ETCHING EVENT UPDATE-WRITTEN
REPORT (RPV)
Staff provided a verbal report in addition to the staff report which was included in the
agenda packet. The catalytic converter event provided for 158 vehicles to be etched
during the 4-hour window from 9:00 a.m.to 1:00 p.m. Of the 158 vehicles at the event,
116 were from Rancho Palos Verdes, 19 were from Rolling Hills, 17 were from Rolling
Hills Estates, and 6 vehicles did not indicate their residency. Chair Bradley inquired about
Lomita’s inclusion in the event. Ara Mihranian responded that in future events we would
include residents from Lomita as recommended in the staff report.
Member Dieringer stated the city of Lomita and the other surrounding communities do not
participate in the financial side of preparing this event and mentioned that if the entire
region were to participate, we may not have enough time to service Peninsula Cities.
Member Dieringer reported on her experience at the event, stating that more educational
outreach to the community should be made so that individuals understand which vehicles
can have their catalytic converters etched. Chair Bradley concurred with Member
Dieringer’s suggestion regarding educational outreach.
Chair Bradley recommended inviting Lomita residents if we hold this event again stating
that Lomita invites the entire Peninsula to their etching event held at the Lomita City Hall.
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VIII. OTHER MATTERS FROM REGIONAL CONTRACT LAW ENFORCEMENT
COMMITTEE MEMBERS
Member Dieringer requested training and town halls regarding active shooter drills to
coordinate with the committee. Chair Bradley stated this topic should be discussed at
PPSC so that both PVE PD and LASD could participate in coordinating this type of event.
IX. ADJOURNMENT
There being no further business, Chair Bradley adjourned the meeting at 10:05 a.m. The
next meeting is scheduled to be held on Thursday, February 1, 2023, immediately
following the Peninsula Public Safety Committee meeting at 7:30 a.m.
Respectfully submitted,
Shaunna Hunter, MPA
Administrative Analyst II
City of Rancho Palos Verdes
Approved,
____________________________________
David Bradley
Chair
City of Rancho Palos Verdes
153
LASD Q4 STATISTICS
Cities of
Rancho Palos Verdes
Rolling Hills,
and Rolling Hills Estates
154
4TH QUARTER (OCT-DEC)
RPV 2023 2022 2021 2020 2019
Homicide 0 0 0 0 0
Rape 0 0 0 1 0
Robbery 0 2 2 2 0
Aggravated Assault 6 12 4 7 3
Burglary, Residence 21 19 24 17 27
Burglary, Structure 5 5 4 6 0
Vehicle Burglary 16 14 16 21 10
Theft from Vehicle 5 15 17 18 6
Other Larceny / Theft 23 46 49 31 13
Grand Theft Auto 11 9 14 12 2
Arson 0 0 0 0 1
TOTAL 87 122 130 115 62
155
RANCHO PALOS VERDES
2023 2022 2021 2020 2019
Forgery 9 17 9 7 9
Fraud/ID Theft 24 32 26 33 15
Sex Offense, Felony 0 0 3 0 2
Sex Offense, Misdemeanor 0 3 0 1 2
Non-Aggravated Assault 9 14 5 9 5
Weapon Laws 3 3 2 2 0
Offenses Against Family 2 1 3 0 1
Liquor Laws 0 0 0 0 0
Drunk-Alcohol/Drugs 2 1 1 2 0
Disorderly Conduct 3 3 3 0 1
Vagrancy 0 0 0 0 0
Gambling 0 0 0 0 0
Drunk Driving-Vehicle/Boat 1 1 2 5 9
Vandalism (Non-graffiti)5 18 12 12 4
Vandalism (Graffiti)0 0 0 1 0
Receiving Stolen Property 0 1 0 0 0
Federal Offenses w/o money 0 0 0 0 0
Federal Offenses w/ money 0 0 0 0 1
Felonies, Misc 2 2 4 3 1
Misdemeanors, Misc 3 4 13 3 7
TOTAL CRIME 63 100 83 78 57
ARRESTS
Part I 20 20 16 26 9
Part II 55 38 47 61 72
Total Arrests 75 58 63 87 81
Burglaries 7 3 2 3 3
GTA's 6 6 5 9 0
Narco 7 5 8 11 16
PART II CRIME ACTIVITY COMPARISON - 4TH QUARTER (OCT-DEC)
156
RH 2023 2022 2021 2020 2019
Homicide 0 0 0 0 0
Rape 0 0 0 0 0
Robbery 0 0 0 0 0
Aggravated Assault 0 0 0 0 1
Burglary, Residence 4 3 0 0 0
Burglary, Structure 0 1 0 0 1
Vehicle Burglary 0 0 0 0 0
Theft from Vehicle 0 0 0 0 0
Other Larceny / Theft 0 2 1 2 0
Grand Theft Auto 0 0 0 0 0
Arson 0 0 0 1 0
TOTAL 4 6 1 3 2
157
ROLLING HILLS
2023 2022 2021 2020 2019
Forgery 0 5 0 0 1
Fraud/ID Theft 1 2 0 2 0
Sex Offense, Felony 0 0 0 0 0
Sex Offense, Misdemeanor 1 0 0 0 0
Non-Aggravated Assault 0 0 0 0 0
Weapon Laws 0 0 0 0 0
Offenses Against Family 0 0 0 0 0
Liquor Laws 0 0 0 0 0
Drunk-Alcohol/Drugs 0 0 0 0 0
Disorderly Conduct 0 0 1 0 0
Vagrancy 0 0 0 0 0
Gambling 0 0 0 0 0
Drunk Driving-Vehicle/Boat 0 0 0 0 0
Vandalism (Non-graffiti)0 0 0 0 0
Vandalism (Graffiti)0 0 0 0 0
Receiving Stolen Property 0 0 0 0 0
Federal Offenses w/o money 0 0 0 0 0
Federal Offenses w/ money 0 0 0 0 0
Felonies, Misc 0 0 0 1 0
Misdemeanors, Misc 0 1 0 0 0
TOTAL CRIME 2 8 1 3 1
ARRESTS
Part I 0 0 0 0 1
Part II 1 0 0 0 1
Total Arrests 1 0 0 0 2
Burglaries 0 0 0 0 0
GTA's 0 0 0 0 0
Narco 0 0 0 0 0
PART II CRIME ACTIVITY COMPARISON - 4TH QUARTER (OCT-DEC)
158
RHE 2023 2022 2021 2020 2019
Homicide 0 0 0 0 0
Rape 0 0 0 0 1
Robbery 0 2 1 2 0
Aggravated Assault 1 1 2 2 0
Burglary, Residence 9 7 4 3 4
Burglary, Structure 5 8 6 3 4
Vehicle Burglary 3 6 2 6 9
Theft from Vehicle 1 0 2 7 3
Other Larceny / Theft 12 15 14 15 14
Grand Theft Auto 4 1 5 3 2
Arson 0 0 0 0 0
TOTAL 35 40 36 41 37
159
ROLLING HILLS ESTATES
2023 2022 2021 2020 2019
Forgery 1 6 1 1 3
Fraud/ID Theft 8 10 10 11 7
Sex Offense, Felony 0 0 0 1 0
Sex Offense, Misdemeanor 2 0 1 1 1
Non-Aggravated Assault 1 2 10 2 2
Weapon Laws 0 2 1 1 0
Offenses Against Family 0 1 1 0 0
Liquor Laws 0 0 0 0 0
Drunk-Alcohol/Drugs 0 0 0 0 1
Disorderly Conduct 0 2 1 0 2
Vagrancy 0 0 0 0 0
Gambling 0 0 0 0 0
Drunk Driving-Vehicle/Boat 5 0 1 0 1
Vandalism (Non-graffiti)4 5 3 2 8
Vandalism (Graffiti)0 1 0 0 1
Receiving Stolen Property 0 0 0 0 0
Federal Offenses w/o money 0 0 0 0 0
Federal Offenses w/ money 0 0 1 1 1
Felonies, Misc 1 0 2 1 1
Misdemeanors, Misc 1 2 2 1 3
TOTAL CRIME 23 31 34 22 31
ARRESTS
Part I 4 17 11 9 2
Part II 13 7 16 16 30
Total Arrests 17 24 27 25 32
Burglaries 0 7 2 1 0
GTA's 1 3 4 2 2
Narco 0 0 1 1 2
PART II CRIME ACTIVITY COMPARISON - 4TH QUARTER (OCT-DEC)
160
REGIONAL CONTRACT LAW COMMITTEE
ACTIVE SHOOTER DRILLS TRAINING AND TOWN HALLS
FEBRUARY 01, 2024
7-B
MEMORANDUM
TO: REGIONAL CONTRACT LAW COMMITTEE
FROM: CITY MANAGERS
DATE: FEBRUARY 1, 2024
SUBJECT: ACTIVE SHOOTER DRILLS TRAINING AND TOWN
HALLS
PREPARED BY: Jessica Slawson, Management Analyst
Alexa Davis, Assistant City Manager
RECOMMENDATION:
Review and provide staff direction on possible active shooter training drills and town halls.
BACKGROUND AND DISCUSSION:
At the November 9, 2023 Regional Contract Law Committee meeting, active shooter drills
and training was discussed to bring awareness to active shooter threats in communities
and school settings.
In the fall of 2018, the Palos Verdes Peninsula cities in partnership with the Los Angeles
County Sheriff’s Department and Palos Verdes Estates Police Department held a
Situational Awareness Seminar at the Norris Pavilion in Rolling Hills Estates. The
community event hosted a special speaker from the Department of Homeland Security
who provided best practices for personal safety and provided an overview of
“Run/Hide/Fight/Treat” in the context of active shooter situations. Two free sessions were
provided to the Palos Verdes Peninsula community, and the event was well attended.
161
REGIONAL CONTRACT LAW COMMITTEE
ACTIVE SHOOTER DRILLS TRAINING AND TOWN HALLS
FEBRUARY 01, 2024
7-B
In previous years, the annual Prepared Peninsula Expo incorporated active shooter
incident informational video sessions that attendees could sit in for educational viewing
purposes. The Prepared Peninsula Expo is now held outdoors in tandem with the Palos
Verdes Farmer’s Market at Peninsula High School in which video presentations are
challenging due to the lack of electrical sources and outdoor lighting. City staff has
secured participation from local public safety (law and fire), and most recently the Federal
Bureau of Investigation Medical Unit who provided a display of trauma treatment and
education on mass casualty incidents.
City staff and local law enforcement have also partnered over the years with the Palos
Verdes Peninsula Unified School District for active shooter training and will continue to
seek opportunities for joint training and drills.
Some options for creating additional training and awareness of mass casualty events
could include utilizing the school gym or other indoor school facilities adjacent to the
Prepared Peninsula Expo for active shooter informational sessions. Alternatively, the
cities can explore a separate active shooter / situational awareness session(s) similar to
the held 2018 Seminar at the Norris Pavilion.
Staff seeks the Committees direction on whether active shooting training drills and town
halls should be planned for the next Prepared Peninsula Expo in fall 2024, conducted as
a separate town hall and/or community drill, or a combination of both in 2024.
162