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CL_AGN_240226_CC_AgendaPacket_F1.CALL TO ORDER 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS 5.APPROVE ORDER OF THE AGENDA This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder. 6.BLUE FOLDER ITEMS (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. 7.PUBLIC COMMENT ON NON-AGENDA ITEMS This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 8.CONSENT CALENDAR Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion. 8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 26, 2024 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 AGENDA Regular City Council Meeting CITY COUNCIL Monday, February 26, 2024 CITY OF ROLLING HILLS 7:00 PM The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the agenda and the live-streamed video can be found here: https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published. Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1359 Next Ordinance No. 385 1 RECOMMENDATION: Approve. 8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA RECOMMENDATION: Approve. 8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 12, 2024 REGULAR MEETING RECOMMENDATION: Approve as presented. 8.D.PAYMENT OF BILLS RECOMMENDATION: Approve as presented. 8.E.REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR JANUARY 2024 RECOMMENDATION: Receive and file. 8.F.ADOPT RESOLUTION NO. 1358 AUTHORIZING A FISCAL YEAR 2023-2024 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $12,500 IN THE GENERAL FUND WILDLIFE MANAGEMENT AND PEST CONTROL ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR WILDLIFE SPECIALIST AND CONSULTANT SERVICE FOR A SIX-MONTH TRIAL PERIOD RECOMMENDATION: Approve as presented. 8.G.APPROVE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR A ONE-YEAR EXTENSION FOR CODE ENFORCEMENT SERVICES RECOMMENDATION: Approve as presented. 9.EXCLUDED CONSENT CALENDAR ITEMS 10.COMMISSION ITEMS 11.PUBLIC HEARINGS 12.OLD BUSINESS 13.NEW BUSINESS CL_AGN_240226_CC_AffidavitofPosting.pdf CL_MIN_240212_CC_F.pdf CL_AGN_240226_CC_PaymentOfBills.pdf VC_REP_240220_Jan_YTD_TonnageReport.pdf VC_REP_240220_Jan_C&D_Report.pdf VC_REP_240220_Jan_CallLog.pdf VC_REP_240220_ComplaintsList2024_Redacted.pdf ResolutionNo1358_CoyoteMgmtServicesTrial_BudgetAmendment_F.pdf CA_AGR_240226_PSA_Amendment01_4LEAF_signed.pdf CA_AGR_230123_4Leaf_OnCall_CE_ContractServices_E.pdf 2 13.A.FISCAL YEAR 2023/24 MID-YEAR REPORT FOR THE SIX MONTHS ENDED DECEMBER 31, 2023 R ECOM MENDATION : Receive and accept the mid-year report for the six months ended December 31, 2023. 13.B.APPROVE FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE FOUR PENINSULA CITIES AND VIGILANT SOLUTIONS FOR CONTINUED FUNDING OF THE REGIONAL AUTOMATED LICENSE PLATE RECOGNITION (ALPR) PROGRAM, ONE-TIME CAMERA REPLACEMENT PURCHASE, INSTALLATION, AND ONGOING MAINTENANCE RECOMMENDATION: Approve as presented and direct staff to return with a Budget Amendment. 13.C.CONSIDERATION AND POSSIBLE ACTION TO APPROVE THE LOMITA STATION SHERIFF'S DEPARTMENT PURCHASE OF LIDAR/RADAR SPEED DETECTION DEVICE EQUIPMENT FOR USE IN THE THREE REGIONAL CONTRACT LAW PENINSULA CITIES RECOMMENDATION: Approve as presented and direct staff to return with a Budget Amendment. 14.MATTERS FROM THE CITY COUNCIL 15.MATTERS FROM STAFF 15.A.CONSIDERATION OF PARTICIPATING IN SECOND ANNUAL ARBOR DAY EVENT AT THE CITY HALL CAMPUS ON APRIL 26, 2024 RECOMMENDATION: Receive and file. Proved direction to staff. 16.RECESS TO CLOSED SESSION 17.RECONVENE TO OPEN SESSION Attachment 1 - CL_AGN_240226_FY2023-24_Mid-YearReview.pdf Attachment 2 - CL_AGN_240226_GFRevenuesThru12-31-23.pdf Attachment 3 - CL_AGN_240226_CC_GFExpendituresbyDepartmentThru12-31-23.pdf Attachment 4 - CL_AGN_240226_CC_GFExpenditureDetailsbyAccountThru12-31-23.pdf Attachment 5 - CL_AGN_240226_RevenuesAndExpendituresThru12-31-23 - Other Funds.pdf Attachment 6 - CL_AGN_240226_SummaryOfBudgetAmendmentsThru12-31-23_General Fund.pdf Attachment A - CA_MOU_160621_PVP_ALPR_Vigilant_E_Redacted.pdf Attachment B - CA_MOU_240216_PVP_ALPR_Vigilant_Upgrade_Proposal.pdf Attachment C - CA_MOU_240212_PVP_ALPR_Vigilant_Amendment01_Redacted.pdf Attachment A - PS_LAS_230419_LIDAR-RADAR_EquipmentRequest.pdf Attachment B - PS_LAS_230523_KustomSignals_Quote.pdf Attachment C - PS_LAS_210513_RCLC_PurchasingPolicy_LASD_SuppEquip.pdf CL_AGN_240212_CC_Bennett_ArborDay_Offer.pdf CL_AGN_230508_CC_ArborDay_Pics.pdf CL_AGN_240212_CC_ArborDay_ND-Post_2023.pdf CL_NWS_230420_F.pdf 3 18.ADJOURNMENT Next regular meeting: Monday, March 11, 2024 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 4 Agenda Item No.: 8.A Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 26, 2024 DATE:February 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: CL_AGN_240226_CC_AffidavitofPosting.pdf 5 Administrative Report 8.A., File # 2205 Meeting Date: 2/26/2024 To: MAYOR & CITY COUNCIL From: Christian Horvath, City Clerk TITLE APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF FEBRUARY 26, 2024 EXECUTIVE SUMMARY STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) AFFIDAVIT OF POSTING In compliance with the Brown Act, the following materials have been posted at the locations below. Legislative Body City Council Posting Type Adjourned Regular Meeting Agenda Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time FEBRUARY 26, 2024 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below. Christian Horvath, City Clerk Date: February 23 , 202 4 6 Agenda Item No.: 8.B Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA DATE:February 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: 7 Agenda Item No.: 8.C Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 12, 2024 REGULAR MEETING DATE:February 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_MIN_240212_CC_F.pdf 8 MINUTES – CITY COUNCIL MEETING Monday, February 12, 2024 Page 1 Minutes Rolling Hills City Council Mon day, February 12, 2024 Regular Meeting 7:00 p.m. 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Mirsch presiding. 2. ROLL CALL Councilmembers Present: Wilson, Black, Dieringer, Mayor Pro Tem Pieper, Mayor Mirsch Councilmembers Absent: None Staff Present: Karina Bañales, City Manager Christian Horvath, City Clerk / Executive Assistant to the City Manager John Signo, Planning & Community Services Director Pat Donegan, City Attorney 3. PLEDGE OF ALLEGIANCE – Councilmember Black 4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE 5. APPROVE ORDER OF THE AGENDA Mayor Mirsch requested moving Item 13A ahead of Commission Items. Without objection, so ordered. 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE 7. PUBLI C COMMENT ON NON-AGENDA ITEMS – NONE 8. CONSENT CALENDAR 8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF FEBRUARY 12, 2024 8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA 8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 22, 2024 REGULAR MEETING 8.D. PULLED BY COUNCILMEMBER DIERINGER 8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR DECEMBER 2023 8.F. PULLED BY COUNCILMEMBER DIERINGER 8.G. ADOPT RESOLUTION NO. 1355 AUTHORIZING A FISCAL YEAR 2023-2024 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $577,069.90 IN THE GRANTS CAPITAL PROJECTS FUND BY A TRANSFER FROM GENERAL FUND RESERVES FOR PROVIDING 9 MINUTES – CITY COUNCIL MEETING Monday, February 12, 2024 Page 2 CONSTRUCTION SERVICES ON THE 20C PORTION OF THE CREST ROAD EAST FIRE PREVENTION POWER LINE UNDERGROUNDING PROJECT 8.H. PULLED BY COUNCILMEMBER BLACK Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to approve Consent Calendar except Items 8D, 8F and 8H. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 9. EXCLUDED CONSENT CALENDAR ITEMS 8.F. CONSIDER AND APPROVE THE PLANNED EXPENDITURES FOR FISCAL YEAR 2024-2025 SAFE, CLEAN WATER (MEASURE W) MUNICIPAL PROGRAM FUNDS FOR SUBMISSION TO LOS ANGELES COUNTY FLOOD CONTROL DISTRICT Presentation by Planning & Community Services Director John Signo Kathleen McGowan, Stormwater Consultant Motion by Mayor Pro Tem Pieper, seconded by Councilmember Dieringer to approve as presented. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 8.D. PAYMENT OF BILLS Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve all except the check for Caspio regarding the City website’s Resident Portal and Trading Post and direct staff to negotiate a reasonable amount for services rendered to date and ensure retention of any City data. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 8.H. ADOPT BY RESOLUTION NO. 1356 AUTHORIZING A FISCAL YEAR 2023-2024 BUDGET MODIFICATION TO APPROPRIATE $11,500.00 IN THE CAPITAL PROJECTS FUND FUNDED FROM A TRANSFER FROM GENERAL FUND RESERVES AND APPROVE FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC ARCHITECTURE AND ENGINEERING INC. COVERING ADDITIONAL DESIGN AND ENGINEERING SERVICES FOR THE CITY HALL ADA IMPROVEMENT PROJECT Motion by Mayor Pro Tem Pieper, seconded by Mayor Mirsch to approve as presented. Motion carried with the following vote: AYES: Wilson, Dieringer, Pieper, Mayor Mirsch NOES: Black ABSENT: None 10 MINUTES – CITY COUNCIL MEETING Monday, February 12, 2024 Page 3 Mayor Mirsch moved to Item 13A 13. NEW BUSINESS 13.A. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH WILDLIFE SPECIALIST AND CONSULTANT TO PROVIDE ADDITIONAL COYOTE EDUCATIONAL OR ABATEMENT SERVICES ON AN EMERGENCY BASIS FOR A NOT-TO-EXCEED AMOUNT OF $10,000 COVERING A TRIAL PERIOD OF UP TO SIX-MONTHS Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Fernando Barrera, Wildlife Specialist and Consultant Public Comment: Darcy Darrell, Stewart Darrell, Melissa McNabb, Alfred Visco Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to approve a not-to-exceed amount of $12,500 for the six-month trial period and direct the City Attorney to draft a Professional Services Agreement, authorize the City Manager to sign and return with a Budget Amendment. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None Mayor Mirsch moved back to Item 10A 10. COMMISSION ITEMS 10.A. RECEIVE AND FILE ZONING CASE NO. 22-91: A REQUEST FOR THE APPROVAL OF A SITE PLAN REVIEW FOR A 264-SQUARE-FOOT COVERED PATIO AND OUTDOOR KITCHEN, CONDITIONAL USE PERMIT FOR THE USE OF SUCH STRUCTURE, AND A VARIANCE REQUEST TO CONSTRUCT IN THE FRONT YARD AND WAIVE THE REQUIREMENT FOR A STABLE AND CORRAL SET ASIDE AREA LOCATED AT 1 CHESTNUT LANE (ICARUS LP, MITTAL)(LOT 239-A-6-MS), ROLLING HILLS, CA, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Presentation by Planning & Community Services Director John Signo Public Comment: Alfred Visco Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to receive and file. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 11. PUBLIC HEARINGS – NONE 12. OLD BUSINESS – NONE 13. NEW BUSINESS 11 MINUTES – CITY COUNCIL MEETING Monday, February 12, 2024 Page 4 13.B. CONSIDERATION AND POSSIBLE ACTION TO PROCEED WITH IRS CODE SECTION 170(C)(1) FOR CHARITABLE CONTRIBUTIONS Presentation by City Manager Karina Bañales Mayor Mirsch and Councilmember Wilson Public Comment: Marian Visco, Melissa McNabb, Alfred Visco Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to receive and file, direct staff to return with a more refined 170 (C)(1) action plan and cease pursuit of a 501(C)3. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 13.C. ADOPT RESOLUTION NO. 1357 AUTHORIZING A FISCAL YEAR 2023-2024 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $8,010 IN THE GENERAL FUND AREA LANDSCAPING ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR BENNETT LANDSCAPE PROPOSAL TO TRIM TREES AROUND THE TENNIS COURTS Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve as presented and talk with Bennett Landscape and the neighboring property owners regarding their tree overhanging onto City property. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 14. MATTERS FROM THE CITY COUNCIL 14.A. VERBAL REPORT OUT FROM THE PENINSULA PUBLIC SAFETY COMMITTEE AND REGIONAL CONTRACT LAW COMMITTEE ON THE FEBRUARY 1, 2024 MEETINGS (MAYOR MIRSCH, COUNCILMEMBER WILSON) Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Mayor Mirsch and Councilmember Wilson Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to receive and file. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None Councilmember Dieringer reported out on the South Bay Cities Council of Governments (SBCCOG) Steering Committee meeting regarding annual membership dues and requested that an item be agendized for discussion at an upcoming City Council meeting. 15. MATTERS FROM STAFF – NONE 12 MINUTES – CITY COUNCIL MEETING Monday, February 12, 2024 Page 5 16. RECESS TO CLOSED SESSION – NONE 17. RECONVENE TO OPEN SESSION – NONE 18. ADJOURNMENT : 9:43 P.M. The meeting was adjourned at 9:43 p.m on February 12, 2024. The next regular adjourned meeting of the City Council is scheduled to be held on Mon day, February 26, 2024 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk Approved, ____________________________________ Leah Mirsch, Mayor 13 Agenda Item No.: 8.D Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:PAYMENT OF BILLS DATE:February 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_AGN_240226_CC_PaymentOfBills.pdf 14 15 16 Agenda Item No.: 8.E Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR JANUARY 2024 DATE:February 26, 2024 BACKGROUND: Please note that Republic has been asked to provide footnotes per Council direction. They will try to accommodate on future reports. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: VC_REP_240220_Jan_YTD_TonnageReport.pdf VC_REP_240220_Jan_C&D_Report.pdf VC_REP_240220_Jan_CallLog.pdf VC_REP_240220_ComplaintsList2024_Redacted.pdf 17 Year 2024 Franchise Y/N Y Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 77.73 77.73 - 100.00% Trash 247.10 - 247.10 0.00% 1 Total 324.83 77.73 247.10 23.93% Grand Total 324.83 77.73 247.10 23.93% CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE 2024 Page 1 of 2 18 Year 2024 Franchise Y/N N Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 19.61 19.61 - 100.00% Recycle 0.27 0.04 0.23 15.00% Trash 59.97 - 59.97 0.00% Organics 0.16 0.10 0.06 61.71% C&D 4.27 3.43 0.84 80.24% 1 Total 84.29 23.18 61.11 27.50% Grand Total 84.29 23.18 61.11 27.50% CITY OF ROLLING HILLS NON-FRANCHISE 2024 Page 2 of 2 19 Republic Services City of Rolling Hills C&D Report Reporting Period January-24 Disposal Site Material Loads Taken Tons Collected CWS I-C&D 1 4.27 Summary Row Labels Sum of Tons Collected I-C&D 4.27 Grand Total 4.27 Page 1 of 1 20 Republic Services Call Log Report City:Rolling Hills Year 2024 Month/Quarter 1 Summary of Calls by Type Final Call Final Call Type Sub-Type Total 2.Complaint Escalation 4 2.Complaint Total 4 3.Missed Pick Up Missed Bulk Service 1 Missed Recycle - Residential 2 Missed Trash - Residential 1 Missed Yard Waste - Residential 1 3.Missed Pick Up Total 5 Grand Total 9 Pg 1 of 3 21 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Escalation 20240104-185053780 1/4/2024 1:29 PM 1/8/2024 10:58 AM RHONDA WAMBOLD Sue Makita (310) 372- 1010 called to report an issue. Pls make sure to pick up both SW & YW. Cus reports those services have not been getting serviced.. completed completed RESI 9020002967 1 SUE MAKITA 3 MAVERICK LN ROLLING HILLS CA 3103721010 2.Complaint Escalation 20240110-185420214 1/10/2024 10:59 AM 1/11/2024 11:33 AM Lisa Brown Linda Goldsmith (240) 601-4242 called to report an issue. said trash continually missed, requesting mpu today asap, ty. 1/11 Will monitor and verify recovery. FV Customer did not answer. RESI 9020003055 1 CURRENT RESIDENT 16 BOWIE RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240119-186019949 1/19/2024 11:02 AM 1/22/2024 11:49 AM Ebonie Erby Linda Goldsmith (240) 601-4242 called to report an issue. cxsays she is mised often and needs her 2 days a week p/u . called out to driver as a reminder ...ms called out to driver as a reminder ...ms RESI 9020003055 1 CURRENT RESIDENT 16 BOWIE RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240112-185580941 1/12/2024 9:29 AM 1/25/2024 11:07 AM Sophia Snow Christa Hawkins (310) 377-6002 called to report an issue. CXSTATED DOES NOT WANT DRIVERS TO DRIVE AROUND CENTER AND GOI NG FAST AS IT IS CAUSING MARKING ON DRIVEWAY // PLEASE ENSURE WE ARE NOT DRIVING AROUND CENTER PLANTER. have spoken to drivers and went over plan with new supervisor of the area. asked to monitor so we do not run into any problems with damage to location RESI 9020003529 1 CURRENT RESIDENT 37 CREST RD W ROLLING HILLS CA 3.Missed Pick Up Missed Bulk Service 20240110-185458947 1/10/2024 3:38 PM 1/12/2024 11:48 PM Kris Adams (blank)(blank)RESI 9020205367 1 MELINDA KIRK 2860 PALOS VERDES DR N ROLLING HILLS CA 3104202732 Pg 2 of 3 22 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Recycle - Residential 20240120-186062959 1/19/2024 5:54 PM 1/23/2024 11:42 PM Farwel Felix (blank)(blank)RESI 9020003043 1 BRYAN KAMINE 9 BOWIE RD ROLLING HILLS CA (310) 534-0611 3.Missed Pick Up Missed Recycle - Residential 20240110-185420102 1/10/2024 10:59 AM 1/12/2024 11:48 PM Lisa Brown (blank)(blank)RESI 9020003055 1 CURRENT RESIDENT 16 BOWIE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240110-185419959 1/10/2024 10:58 AM 1/12/2024 11:48 PM Lisa Brown (blank)(blank)RESI 9020003055 1 CURRENT RESIDENT 16 BOWIE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240120-186063009 1/19/2024 5:55 PM 1/23/2024 11:42 PM Farwel Felix (blank)(blank)RESI 9020003043 1 BRYAN KAMINE 9 BOWIE RD ROLLING HILLS CA (310) 534-0611 Pg 3 of 3 23 Republic Services - Complaints List Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse Resolved 1/4/2024 3:20 PM Trash trucks using driveway for turnaround 8 Wagon Lane Miguel Ruiz Miguel Ruiz 1/4/2024 3:25 PM yes 1/10/2024 8:22 AM missed trash pickup 7 Southfield Dr. Miguel Ruiz Miguel Ruiz 1/10/2024 8:29 AM yes 1/16/2024 3:00 PM missed trash pickup 3 Eucalyptus Miguel Ruiz Miguel Ruiz 1/16/2024 3:28 PM yes 1/12/2024 3:26PM trashtruck dragging bag behind them in her driveway 26 Portuguese Bend Rd Miguel Ruiz Miguel Ruiz 1/12/2024 3:35PM yes 1/12/2024 9:38AM Oil spill in driveway not resolved 2954 Palos Verdes Dr Miguel Ruiz Miguel Ruiz 1/12/2024 4:12PM yes 1/19/2024 3:11 PM missed trash pickup 1 Hummingbird Lane Miguel Ruiz Miguel Ruiz 1/19/2024 3:46PM yes 1/22/2024 12:49PM Missed trash pickup 14 Buggywhip Dr Miguel Ruiz Miguel Ruiz 1/22/2024 1:12PM yes 1/24/2024 1:30PM missed trash pickup 38 Crest Rd E Miguel Ruiz Mihuel Ruiz 1/24/2024 3:15PM yes 1/26/2024 10:05 AM trash left on Georgeff after pickup 2 Buckboard Lane Miguel Ruiz Miguel Ruiz 1/26/2024 10:53AM yes 1/26/2024 11:00AM missed trash pickup 13 Johns Canyon Rd Miguel Ruiz Tanasha Malone yes 1/26/2024 11:30AM missed trash pickup 38 Crest Rd E Miguel Ruiz Tanasha Malone yes 1/29/2024 9:13 AM missed trash pickup 1 Sagebrush Lane Miguel Ruiz Miguel Ruiz 1/29/2024 9:17AM yes 1/29/2024 9:17AM missed trash pickup all last week 20 Crest Rd. E Miguel Ruiz Miguel Ruiz 1/29/2024 9:57AM yes 1/30/2024 8:50 AM green waste missed on Thursday 36 Portuguese Bend Rd.Miguel Ruiz Tanasha Malone yes 2/1/2024 2:29PM inconsistent service 87 Crest Rd.Tanasha Malone Tanasha Malone 2/2/2024 8:26AM yes 2/2/2024 9:41AM missed trash pickup Thursday 17 Caballeros Tanasha Malone Miguel Ruiz 2/2/2024 10:13AM yes 2/5/2024 8:36AM missed green waste since Thurs 2 Buckboard Lane Tanasha Malone Tanasha Malone 2/5/2024 1:40PM yes 2/5/2024 12:38PM driver came but didn’t pick up green 2 Buckboard Lane Tanasha Malone Tanasha Malone 2/5/2024 1:40PM yes 2/5/2024 1:40PM driver skipped house during pickup 24 Georgeff Rd Tanasha Malone Tanasha Malone 2/5/2024 1:49PM yes 2/6/2024 4:30PM Missed pickup Mondy due to rain 6 Eastfield Dr Tanasha Malone Tanasha Malone 2/6/2024 yes 2/7/2024 missed greenwaste pickup due to rain 44 Portuguese Bend Rd Tanasha Malone Tanasha Malone 2/7/2024 yes 2/7/2024 9:59AM pickup missed due to rain 71 Saddleback Tanasha Malone Tanasha Malone 2/7/2024 yes 2/7/2024 11:08AM missed pickup due to rain 18 Chuckwagon Tanasha Malone Tanasha Malone 2/7/2024 2:16PM yes 2/9/2024 9:17AM missed pickup due to rain 7 Crest Rd E Tanasha Malone Tanasha Malone 2/9/2024 10:30AM yes 2/9/2024 1:30PM frequently missed pickups/missed trash 62 Eastfield Dr Tanasha Malone Tanasha Malone 2/9/2024 3:23PM yes 2/14/2024 9:50AM missed green waste and reg waste 9 Reata Lane Tanasha Malone Tanasha Malone 2/14/2024 3:27PM yes 2/14/2024 1:58PM missed pickup and green waste 18 Chuckwagon Rd Tanasha Malone Tanasha Malone 2/24/2024 3:29PM yes 2/16/2024 8:17AM green waste missed 44 Portuguese Bend Rd Tanasha Malone 24 Agenda Item No.: 8.F Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:ADOPT RESOLUTION NO. 1358 AUTHORIZING A FISCAL YEAR 2023- 2024 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $12,500 IN THE GENERAL FUND WILDLIFE MANAGEMENT AND PEST CONTROL ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR WILDLIFE SPECIALIST AND CONSULTANT SERVICE FOR A SIX-MONTH TRIAL PERIOD DATE:February 26, 2024 BACKGROUND: On January 22, 2024, City staff presented the City Council with the potential of hiring a third- party vendor to assist in Coyote abatement services. Representatives from LACWM were present to provide further information and perspective. The City Council unanimously directed staff to approach responsible vendors regarding a potential six-month temporary program for additional coyote abatement measures in the City. On February 12, 2024, the City Council voted to enter into a six-month trial for coyote abatement services with Fernando Barrera of Wildlife Specialist and Consultant for an amount not-to-exceed of $12,500. DISCUSSION: Fernando Barrera provided coyote management services on the Palos Verdes Peninsula (PVP) through his previous employer, Los Angeles County Agricultural Commissioner/Weights & Measures (LACWM), for a number of years and recently retired. He has started his own privately owned business. Rolling Hills residents are familiar with Fernando and have hired him directly since his retirement. FISCAL IMPACT: The allocated budget in FY23/24 for wildlife management and pest control services is not sufficient to cover the additional $12,500 for coyote abatement services, which will be funded from available General Fund Reserves. The use of General Fund Reserves is consistent with City policy. 25 RECOMMENDATION: Approve as presented. ATTACHMENTS: ResolutionNo1358_CoyoteMgmtServicesTrial_BudgetAmendment_F.pdf 26 RESOLUTION NO. 1358 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS. CALIFORNIA AUTHORIZING A FISCAL YEAR 2023-2024 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $12,500 IN THE GENERAL FUND WILDLIFE MANAGEMENT AND PEST CONTROL ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR SUPPLEMENTAL COYOTE MANAGEMENT SERVICES WITH WILDLIFE SPECIALIST AND CONSULTANT LLC THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. Recitals. A. It is the intention of the City Council of the City of Rolling Hills to review the adopted budget from time to time. B. At the February 12, 2024 City Council meeting, the City Council unanimously voted to direct City staff to execute a professional services agreement with Wildlife Specialist and Consultant, LLC to provide additional coyote management services (education, consultation, abatement, etc.) in the City. Section 2. The sum of twelve thousand and five hundred dollars ($12,500.00) is hereby appropriated to the General Fund Wildlife Management and Pest Control Account from the General Fund Reserves to fund the additional coyote manage services performed by Wildlife Specialist and Consultant LLC as described in Exhibit “A,” attached to this Resolution. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book or original resolutions. PASSED, APPROVED, AND ADOPTED this 26th day of February, 2024. 27 ______________________________ LEAH MIRSCH MAYOR ATTEST: ______________________________ CHRISTIAN HORVATH CITY CLERK 28 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) The foregoing Resolution No. 1358 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS. CALIFORNIA AUTHORIZING A FISCAL YEAR 2023-2024 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $12,500 IN THE GENERAL FUND WILDLIFE MANAGEMENT AND PEST CONTROL ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR SUPPLEMENTAL COYOTE MANAGEMENT SERVICES WITH WILDLIFE SPECIALIST AND CONSULTANT LLC was approved and adopted at a regular meeting of the City Council on the 26th day of February 2024, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________ CHRISTIAN HORVATH CITY CLERK 29 EXHIBIT A 30 31 32 33 34 35 36 37 38 Attachment 1 39 Wildlife Specialist and Consultant LLC coyotespecialist@gmail.com Wildlife Specialist Fernando Barrera State Licensed Trapper - ID #65387 (424) 247-6373 Expert coyote management services available in your community. o Education for safe coexistence with urban wildlife o Preventative home assessment to minimize wildlife issues o Aggressive coyote and/or wildlife assessment o Control, abatement, and removal of deemed aggressive wildlife Fernando Barrera, is a State Licensed Trapper and former Wildlife Specialist for Los Angeles County, with over thirty years of service working for County of Los Angeles Agricultural Commissioner/Weights and Measure Department - Integrated Pest Management program and Pest Detection program. He has serviced the LA County area for coyote prevention, education, control, and trapping including four years of service as a Wildlife Specialist for the Palos Verdes Peninsula; cities of Rolling Hills, Rolling Hills Estates, Rancho Palos Verdes, and Palos Verdes Estates. Specialist Fernando Barrera is knowledgeable of the Palos Verdes Peninsula area terrain, coyote issues, and the pest management needs of the Palos Verde Peninsula communities. As Wildlife Specialist, Fernando Barrera participated in the University of California Agriculture and Natural Resources (UCANR) Hazing Study, in which 20 coyotes were trapped and controlled, while doctors equipped them with GPS collars. The coyotes where then released for UC research on their roaming behaviors. Fernando Barrera also participated in training Orange County and Los Angeles cities and state government agencies in wildlife trapping. Through these varied experiences in wildlife and pest management, he has developed a deep understanding of the coyote conflict and need for successful coexistence. Wildlife Specialist and Consultant brings expert services and balance to your residential and urban areas. Coyotes are here to stay and therefore an ongoing concern for cities and their residents. With pets nearby and the increasing supplies of food, water, and shelter available; the coyote populations are consistently increasing in urban areas. This reality requires an ongoing need for education, and coyote management programs throughout urban areas, in order to safely coexist with urban wildlife. Wildlife Specialist and Consultation LLC (WSC) offers a broad scale program to address education, prevention, control, and removal of coyote and other wildlife issues. For successful coexistence, WSC believes that responsible homeowners and residential edu cation is an integral part of the coyote management plan. With the increasing numbers of coyotes aggressive and/or unfearful of humans, trapping and abatement of those and other aggressive wildlife, are needed for the protection of human life and safety. 40 WSC offers consultations for residential properties and urban areas. Consultations evaluate if there are any potential risk, property hazards attracting wildlife to correct, and/or residential behavior contributing to the wildlife issues. Consultations will also determine if there is an aggressive animal situation in the area, resulting in the need for immediate trapping. WSC provides professional trapping, abatement and removal services for aggressive wildlife and wildlife issues. Traps are set at or near occurrences, in safe locations. WSC uses humane live traps. These traps are monitored and checked daily, in ordinance with the California Department of Fish and Wildlife. All materials are provided, maintained, and removed by WSC. All labor is provided through WSC. Our mission is protecting your neighborhoods and providing education for coexistence with urban wildlife. Fees for services provided are as follow: o Consultation $150.00/hour (assessment for coyote disturbances at residence) o Educational $200.00/hour (community meetings at city hall, school, or homeowner association etc.) o Trapping 1 week (5 days) $1000.00 o Trapping 2 week (10 days) $2000.00 o Long term trapping schedules available per request if necessary. We look forward to providing our services in your community. Thank you, Wildlife Specialist and Consultant LLC Fernando Barrera (424) 247-6373 41 Wildlife Specialist and Consultant LLC coyotespecialist@gmail.com Specialist Fernando Barrera State Licensed Trapper - ID #65387 (424) 247-6373 Professional Service Proposal for November 2023 Between: Wildlife Specialist and Consultant (WSC) and the City of Rolling Hills. Coyote Management through preventative coexistence, trapping, abatement, and removal. Consultation and Educational Service Fees: o Consultation $150.00 (per hour) o Assessment for coyote disturbances at residence o Consultation fee (within 15 days is included in trapping costs when trapping at that location is needed) o Educational $200.00 (per hour) o Community meetings at city hall, school, or homeowner association etc. Trapping Services Fees: o Trapping 1 week (5 days) $1000.00 o Trapping 2 week (10 days) $2000.00 o Long term trapping schedules available per request if necessary WSC uses humane live traps that are monitored and checked daily, in ordinance with the California Department of Fish and Wildlife. All materials are provided, maintained, and removed by WSC. All labor is provided by WSC. Traps are placed safely in locations at or near occurrences and other tactical locations. Trapping outcomes are not guaranteed per each trapping session. However, our specialist is highly successful in trapping of problem and aggressive coyotes. Consultations, educational meetings, trapping services are billed each month for services contracted and provided. Checks payable to Wildlife Specialist and Consultant LLC. City of Rolling Hills Name_______________________________ Title: ____________________ Signature: ____________________________ Date: ____________________ Wildlife Specialist and Consultant LLC Name_______________________________ Title: ____________________ Signature: ____________________________ Date: ____________________ Administration office: 3362 W. 152nd Street, Gardena, CA 90249 42 Agenda Item No.: 8.G Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH 4LEAF, INC. FOR A ONE-YEAR EXTENSION FOR CODE ENFORCEMENT SERVICES DATE:February 26, 2024 BACKGROUND: On January 9, 2023, the City Council considered an item to execute a Professional Services Agreement with 4LEAF, Inc. (4LEAF) for code enforcement services. Mr. Pete Roque was in attendance to represent 4LEAF. After discussing the matter, the Council directed staff to work with 4LEAF for a better rate than the $105 per hour proposed and to focus on identifying dead trees and vegetation. On January 23, 2023, the City Council considered a revised proposal by 4LEAF at a rate of $95 per hour. The $10 per hour difference compared to the original amount equated to a $8,320 savings over the course of a year, considering a schedule of 16 hours per week, 52 weeks per year. This amounts to a not-to-exceed amount of $79,040 for a one-year term. Ultimately, the City Council voted to bring the not-to-exceed amount down by $20,000, or $59,040, resulting in a reduced schedule of 12 hours per week. 4LEAF agreed to the amendment, and the contract was executed. 4LEAF has been providing code enforcement services for the City since January 31, 2023. The Code Enforcement Division is continuing to use iWorQ to generate quarterly updates and track code enforcement and fire fuel abatement cases. DISCUSSION: The original agreement became effective for one year but allowed the City to have the option to extend for two one-year terms provided 4LEAF is given notice. 4LEAF has been contacted about the City's desire to continue services and agrees with the extension. Staff will continue to evaluate current services provided by 4LEAF. This evening, staff seeks City Council approval to memorialize the one-year extension with 4LEAF. FISCAL IMPACT: 43 There are sufficient funds budgeted for FY23/24 in the General Fund to cover the continued code enforcement services. To date, the city has spent $36,242.50 on 4LEAF since inception. RECOMMENDATION: Approve a first amendment to the Agreement with 4LEAF, Inc. for code enforcement services. ATTACHMENTS: CA_AGR_240226_PSA_Amendment01_4LEAF_signed.pdf CA_AGR_230123_4Leaf_OnCall_CE_ContractServices_E.pdf 44 45 46 47 48 49 50 51 52 53 54 55 56 Agenda Item No.: 13.A Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ROBERT SAMARIO, FINANCE DIRECTOR THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:FISCAL YEAR 2023/24 MID-YEAR REPORT FOR THE SIX MONTHS ENDED DECEMBER 31, 2023 DATE:February 26, 2024 BACKGROUND: Each quarter, City staff prepares a report on the status of revenues and expenditures versus budgeted amounts. The purpose of the report and related analysis is to evaluate the progress of expenditures throughout the year to identify any unusual trends that may require action to mitigate or address the fiscal impacts. Most of the focus is on the General Fund, the City's primary and largest operating fund. However, this report also includes most of the restricted funds and the Refuse Fund. With six months of activity now in place, the mid-year report is important since it is the first real opportunity to determine how the City's revenues and expenditures are performing relative to their respective budgeted amounts. The mid-year report is also important as it provides useful information as the City begins to develop the budget for the next fiscal year. DISCUSSION: Please refer to Attachment 1 for a detailed written analysis of the status of revenues and expenditures for the General Fund and restricted funds. Attachments 2 through 5 present the financial status of all funds through mid-year. Attachment 6 provides a summary of budget amendments from July 1, 2023, through December 31, 2023. FISCAL IMPACT: None RECOMMENDATION: Receive and accept the mid-year report for the six months ended December 31, 2023. 57 ATTACHMENTS: Attachment 1 - CL_AGN_240226_FY2023-24_Mid-YearReview.pdf Attachment 2 - CL_AGN_240226_GFRevenuesThru12-31-23.pdf Attachment 3 - CL_AGN_240226_CC_GFExpendituresbyDepartmentThru12-31-23.pdf Attachment 4 - CL_AGN_240226_CC_GFExpenditureDetailsbyAccountThru12-31-23.pdf Attachment 5 - CL_AGN_240226_RevenuesAndExpendituresThru12-31-23 - Other Funds.pdf Attachment 6 - CL_AGN_240226_SummaryOfBudgetAmendmentsThru12-31-23_General Fund.pdf 58 CITY OF ROLLING HILLS Fiscal Year 2023/2024 Mid-Year Review (Six Months Ended December 31, 2023) OVERVIEW The analysis below provides a comparison of actual revenues and expenditures to the amended budget through the six months ended December 31, 2023. Although there are still another six months left in the fiscal year and the current trends can change, it is still a valuable exercise to go through to identify any unexpected trends, both favorable and unfavorable, that may affect the year-end results and, thus, the expectations reflected in the amended budget. The largest and most important fund is the General Fund, which is where the traditional and ongoing services provided to the community are accounted for, including public safety, building/planning, emergency preparedness, and city administration. However, the City has a number of other funds that account for other important activities, programs, and services. Most of these funds account for monies that are restricted to a specific purpose and, therefore, are required to be accounted for separately. The City also accounts for large capital projects separately, including projects funded from federal and state grants. Lastly, the City provides refuse collection and disposal services by contract. This operation is accounted for in an enterprise fund. Each of the City’s funds are discussed below in the context of the mid-year review. GENERAL FUND General Fund Revenues A summary of General Fund revenues is provided in the table below, which shows that the adopted fiscal year 2023/24 revenues total $2,762,294. Staff has added a column for the “pro- rated” budget through December 31, 2023, which represents 50% (6 out of 12 months) of the annual budget to enable a more meaningful comparison to revenues realized through half of the fiscal year. The only exception is property taxes, which do not come in evenly through out the year. Over the last three fiscal years, revenues through mid-year averaged 44.1% of the annual total realized. As such, the pro-rated budget has been “seasonally adjusted” by using 44.1% of the adopted budget to compare to actuals through December 31, 2023. Through December 31, 2023, revenues from all sources totaled $1,171,520, resulting in an unfavorable variance of $121,348. An analysis of each key revenue is provided below. 59 2 Property Taxes. By far, the largest General Fund revenue is from property taxes, representing 54% of total adopted revenues. At mid-year, property tax revenues totaled $641,750. This is $18,096, below the seasonally adjusted budget of $659,846. This unfavorable variance is likely due to the fact that the adopted revenue budget wa s built upon an estimate of fiscal year 2022/23 revenues, which, in the end, came in below the year-end projection. Thus, the revenue budget for property taxes may be slightly high, and we may end the fiscal year slightly below budget even though the projected growth of 5% may be realized. It is important to note, however, that there are a couple of headwinds that could impact the year- end results, both of which are tied to the impact of higher interest rates. Starting in March of 2022, the Federal Reserve made its first of eleven increases to short-term interest rates over a sixteen-month period totaling 5.25%. This is the sharpest increase in rates since the 1980 s, affecting mortgage and other borrowing rates. One of the effects of higher interest rates was the dramatic decline in home sales. For Los Angeles County, the decline was nearly 40%. In terms of its impact on property taxes, one of the immediate impacts is on supplemental tax revenues that may come in this fiscal year. Supplemental taxes are assessed when real estate is sold after the levy date in January. The assessed value of the property sold is reassessed to the sales price, which almost always exceeds the Proposition 13 assessed value. This results in a supplemental tax bill that is paid by the new owner. The more sales volume that occurs, the greater the overall supplemental taxes that are Actuals Adopted Pro-Rata Thru Variance Budget Budget 12/31/23 Fav (Unfav) 401 Property Taxes 1,496,250$ 659,846$ *641,750$ (18,096)$ 405 Sales Taxes 13,905 6,953 5,000 (1,953) 410 Property Transfer Tax 56,222 28,111 31,782 3,671 415 Other Taxes 1,000 500 - (500) 420 Motor Vehicle In Lieu 269,267 134,634 136,187 1,553 440 Building & Other Permits 600,000 300,000 183,705 (116,295) 441 C&D Permits 5,600 2,800 5,200 2,400 450 Variance, Planning & Zoning 67,000 33,500 12,542 (20,958) 455 Animal Control Fees 150 75 289 214 460 Franchise Fees 13,000 6,500 4,615 (1,885) 480 Fines & Traffic Violations 3,500 1,750 2,019 269 482 Cost Recoivery - Publications 7,200 3,600 750 (2,850) 600 RHCA Lease Revenue 69,000 34,500 34,496 (5) 650 Public Safety Aug Fund 1,200 600 620 20 670 Interest on Investments 110,000 55,000 72,130 17,130 671 PARS Earnings 20,000 10,000 22,880 12,880 675 Miscellaneous Revenue 5,000 2,500 5,556 3,056 699 Transfers In - Refuse Fund 24,000 12,000 12,000 - TOTALS 2,762,294$ 1,292,868$ 1,171,520$ (121,348)$ *Seasonally adjusted budget at 12/31/2023 CITY OF ROLLING HILLS Budget Vs Actual Through December 31, 2023 General Fund Revenues 60 3 collected and allocated to local jurisdictions. Generally speaking, most of the supplemental taxes are received by the City in the second half of the fiscal year. However, the City has collected $10,435 through December 31, 2023, which is $2,448 (19%) below prior year revenues through the first half of the year. In total, the City received approximately $39,000 in supplemental taxes last fiscal year, so a 19% decline for the year, if the current trend holds, would amount to roughly $7,400. The long-term impact, which affects growth in property taxes starting next fiscal year, is on the overall increase in assessed values, which drives the growth in property taxes received by the City. When properties are sold, the County reassesses the property to the market value represented by the sales price. Oftentimes, particularly in older communities, the increase in assessed value is substantial. Going forward, the annual property taxes are much higher as a result. When sales volumes are high, as they were prior to the recent rate hikes, this drives property tax growth well beyond the annual 2% CPI increases to assessed values established by Proposition 13. Over the last decade, the reassessment of properties sold generated an additional 3-4% of growth for an overall growth of 5-6%. However, with the sharp decline in sales, the City can expect to see a more muted growth starting next fiscal year – probably in the 3% to 3.5% range. Real Property Transfer Tax (RPTT). The significant decline in home sales caused by rising interest rates has more directly affected RPPT revenues. Because the RPTT is assessed at the time a home is sold or otherwise changes title, a decline in home sales will directly and immediately affect RPPT revenues, which are received monthly. RPTT peaked in fiscal year 2021 at approximately $133,000 but has declined since then, as evidenced by the current year’s budget of $56,222. Through mid-year, revenues are at $31,782, slightly ahead of the pro-rated budget, suggesting that revenues may have stabilized. Building and Other Permits. Revenues from this category are the General Fund’s second-largest revenue, with budgeted revenues of $600,000. Last fiscal year, revenues hit a 4-year high of approximately $640,000, driven by increasing building activity buoyed by favorable interest rates. However, as with property taxes and real property transfer taxes, increases in interest rates tend to affect building/development activity due to the increased costs of borrowing. We did not see the expected impact on building revenues last fiscal year; however, we have seen a slight slowdown through the first half of the current fiscal year. At December 31, 2023, Building and Other Permit revenues were $183,705 versus a pro-rated budget of $300,000. However, because the remittances from the County are usually sixty days behind, the revenues through mid -year only reflect five months of revenues. Extrapolating for six months, revenues would be approximately $225,000, which is still below expectations. In fiscal year 2022/23, a total of 155 permits were issued by the County on our behalf. This year, through December 31, 2023, only 60 permits have been issued, which equates to 120 for the entire fiscal year. We will continue to monitor these revenues over the next few months to see if this unfavorable trend continues. 61 4 Interest on Investments. Excluding the funds held in the Section 115 Pension Trust, interest revenues through mid-year totaled $72,130 versus the pro-rated budget of $55,000. Revenues have been higher in the last two years for two reasons. First and foremost, over $1M has been shifted from Local Agency Investment Fund (LAIF) to CDs to capitalize on higher interest rates offered in the 3-month to 9-month window. The investment market is in an unusual place, such that interest rates on the short end have been higher than the long end (referred to as an inverse yield curve). As a result, staff has moved more money into short-term CDs, and has yielded higher earnings. The second reason is that, generally, interest rates have increased after more than a decade of historically low-interest rates. General Fund Expenditures The originally adopted budget for fiscal year 2023/24 totaled $2,805,457, which included $250,000 in capital transfers, leaving an operating budget of $2,555,457. The amended budget includes appropriation carryovers and budget amendments approved between July 1 and December 31, 2023, totals $3,741,990. Excluding capital transfers, expenditures through December 31, 2023, totaled $1,173,660, resulting in a favorable variance of $161,213. A discussion of the key variances at the department level is provided below. • City Administrator/Manager Department The $153,513 favorable variance was the result of underspending in three areas: (1) Approximately $93,000 is attributable to salary and benefit savings from staff vacancies. Actuals Variance Amended Pro-Rated Thru Favorable Department Budget Budget Budget 12/31/23 (Unfav) City Administrator 957,138$ 1,063,827$ 531,914$ 378,401$ 153,513$ Finance 154,400 154,400 77,200 66,833 10,367 Planning & Development 858,801 858,801 429,401 408,493 20,908 Public Safety 270,000 270,000 135,000 127,671 7,329 Non-Departmental 134,018 141,618 70,809 110,772 (39,963) City Properties 181,100 181,100 90,550 81,492 9,058 Total Operations 2,555,457 2,669,746 1,334,873 1,173,660 161,213 Transfers Out 250,000 1,072,244 536,122 233,355 302,767 GENERAL FUND TOTALS 2,805,457$ 3,741,990$ 1,870,995$ 1,407,015$ 463,980$ CITY OF ROLLING HILLS General Fund Expenditures by Department Budget Vs. Actual Six Months Ended December 31, 2023 Adopted 62 5 During the first half of the fiscal year, there were vacancies in 3 of the 4 positions accounted for in the City Manager’s Department; (2) Consulting fees (account 890) were approximately $21,000 below budget. This account includes project management costs performed by contract. Because most of the work is tied to capital projects accou nted for in the Capital Improvement Fund (40), the costs have been charged directly to those projects rather than to this account. As a result, we expect to see savings in this account throughout the fiscal year; and (3) the work performed by a contractor to digitize City records, captured in account 891 have not been billed as of December 31, 2023, resulting in a budgeted variance of almost $21,000. • Planning Department Overall, expenditures are fairly in line with expectations, with only a $20,908 favorable variance through the first half of the fiscal year. However, at the line-item account level, there are a few notable variances worthy of discussion. The table below presents four accounts within the Planning Department with favorable and unfavorable variances. Property Development – Legal Expenses (872) account for amounts paid to the City’s contracted attorney for any support associated with planning. The need for legal support varies from year to year and month to month. Thus, a variance from budget during the year is not unusual. Willdan Building (875) and Building Inspection L.A. County (878) both account for the cost of building and plan check services provided by contract. Most applicants utilize the County Public Works Department for building services. A smaller number utilize Willdan Engineering Group who provides expedited, but more expensive, services. We have seen more applicants utilizing Willdan recently versus the County, which explains the higher costs associated with account 875 and lower costs with LA County relative to budgetary expectations. Stormwater Management (881) accounts for costs incurred to reduce stormwater runoff and pollutants reaching the ocean. Many costs incurred by the City are charged to the Measure W Fund, for which revenues from the Clean Water Act are accounted. However, there are limits to how much can be charged, and the final allocation of costs cannot be done until the 63 6 end of the year. As such, some of the costs that may ultimately be allocated to the Measure W Fund are charged in their entirety into the General Fund initially, which largely explains the overage thus far. • Non-Departmental The “Non-Departmental” department accounts for costs that do not fit into a traditional department and generally are of a Citywide nature. The table below shows the accounts that are included within this department and the status of expenditures relative to budget at December 31, 2023. As shown below, there are two accounts that have unfavorable variances. The first is Insurance & Bond Expense. The unfavorable variance is simply a timing variance due to the fact that premiums are paid in July of each year. Similarly, the unfavorable variance in Emergency Preparedness is due to most of the costs paid to the Palos Verdes Peninsula Land Conservancy during the first half of the fiscal year. RESTRICTED FUNDS Transit/Transportation Funds The City receives revenues, primarily from the County, that are restricted for specific purposes. These include the allocation of special sales tax measures approved by Los Angeles County voters over the last several decades that are restricted to transit and transportation programs and projects. The measures include Proposition A, Proposition C, Measure R, and Measure M. Since the City of Rolling Hills does not own and operate a transit system and, in fact, has no transit service provided within the City limits, nor does the City own and maintain any public roads, the funds received pursuant to the four tax measures are either gifted to other agencies or exchanged for unrestricted monies with other agencies that can utilize the funds in accordance with their intended uses. 64 7 Revenues received within these transit/transportation funds through December 31, 2023, are generally in line with budgeted expectations. Citizens Option for Public Safety (COPS) Fund The City also maintains a COPs Fund for monies received from the County’s Supplemental Law Enforcement Services Fund, created in 2009 through an increase statewide to vehicle license fees. The revenues can only be used for supplemental law enforcement serv ices. Total revenues through December 31 are $168,911 versus the budget of $165,000. Revenues are normally received in their entirety by mid-year. However, allocated costs for supplemental law enforcement services totaled $53,804 at mid-year due to delayed billings from LA County. Measure W Fund The City receives an allocation of the countywide special parcel tax pursuant to Measure W (Safe, Clean Water Act) for parcels located within the Los Angeles County Flood Control District . These revenues are intended for storm water recycling and water quality improvement projects and programs. The City receives a single payment each year for the full annual allocation. In January 2024, the City received approximately $103,765, which is very close to the $105,000 budget. ENTERPRISE FUND Refuse Fund The Refuse Fund is the City’s only enterprise fund. Enterprise funds are typically used to account for utilities owned and operated by governments, such as water, wastewater, electricity, and refuse, and other operations that are similar to those provided by the private sector, such as airports and golf courses. The Refuse Fund accounts for the contracted waste collection and disposal for all City of Rolling Hills residents. The fees charged to City residents are processed as a “Direct Assessment” through the County Assessor’s Office, which means the annual total is added to the property tax bill sent to property owners by the County and is payable in two installments. Thus, the payments the City receives from the County for refuse services coincide with th e payments we receive for regular property taxes. After several years of subsidized rates via the General Fund, rates for refuse services were calculated to fully recover the contracted cost of services, which will total approximately $981,000 for this fiscal year. Through mid-year, half of the costs have been incurred. Revenues, budgeted at $1,005,336, are intended to cover the $981,000 to be paid to the refuse contractor 65 8 and $24,000 paid by the General Fund for administrative support. Through mi d-year, revenues are $424,905, slightly below the pro-rated budget. However, since revenues in the second half of the year are typically higher than the first half, revenues should be in line with budget by fiscal year end. 66 ATTACHMENT 2 Actuals Variance Adopted Pro-Rata Thru Favorable Budget Budget 12/31/23 (Unfavorable) 401 Property Taxes 1,496,250$ 659,846$ *641,750$ (18,096)$ 405 Sales Taxes 13,905 6,953 5,000 (1,953) 410 Property Transfer Tax 56,222 28,111 31,782 3,671 415 Other Taxes 1,000 500 - (500) 420 Motor Vehicle In Lieu 269,267 134,634 136,187 1,553 440 Building & Other Permits 600,000 300,000 183,705 (116,295) 441 C&D Permits 5,600 2,800 5,200 2,400 450 Variance, Planning & Zoning 67,000 33,500 12,542 (20,958) 455 Animal Control Fees 150 75 289 214 460 Franchise Fees 13,000 6,500 4,615 (1,885) 480 Fines & Traffic Violations 3,500 1,750 2,019 269 482 Cost Recoivery - Publications 7,200 3,600 750 (2,850) 600 RHCA Lease Revenue 69,000 34,500 34,496 (5) 650 Public Safety Aug Fund 1,200 600 620 20 670 Interest on Investments 110,000 55,000 72,130 17,130 671 PARS Earnings 20,000 10,000 22,880 12,880 675 Miscellaneous Revenue 5,000 2,500 5,556 3,056 699 Transfers In - Refuse Fund 24,000 12,000 12,000 - TOTALS 2,762,294$ 1,292,868$ 1,171,520$ (121,348)$ *Seasonally adjusted budget at 12/31/2023 CITY OF ROLLING HILLS Budget Vs Actual Through December 31, 2023 General Fund Revenues 67 ATTACHMENT 3 Actuals Variance Amended Pro-Rated Thru Favorable Department Budget Budget Budget 12/31/23 (Unfav) City Administrator 957,138$ 1,063,827$ 531,914$ 378,401$ 153,513$ Finance 154,400 154,400 77,200 66,833 10,367 Planning & Development 858,801 858,801 429,401 408,493 20,908 Public Safety 270,000 270,000 135,000 127,671 7,329 Non-Departmental 134,018 141,618 70,809 110,772 (39,963) City Properties 181,100 181,100 90,550 81,492 9,058 Total Operations 2,555,457 2,669,746 1,334,873 1,173,660 161,213 Capital Transfers 250,000 1,072,244 536,122 233,355 302,767 GENERAL FUND TOTALS 2,805,457$ 3,741,990$ 1,870,995$ 1,407,015$ 463,980$ CITY OF ROLLING HILLS General Fund Expenditures by Department Budget Vs. Actual Six Months Ended December 31, 2023 Adopted 1 Page: 1 68 ATTACHMENT 4 Actuals Variance Amended Pro-Rated Thru Favorable Budget Budget 12/31/23 (Unfav) 01 - CITY ADMINISTRATOR 702 Salaries -Full Time 505,294$ 252,647$ 201,371$ 51,276$ 705 Temporary Salaries 7,000 3,500 6,216 (2,716) 710 Retirement CalPERS-Employer 46,935 23,468 5,327 18,140 715 Workers Compensation Insurance 9,100 4,550 4,550 0 716 Group Insurance 72,907 36,454 24,943 11,510 717 Retiree Medical 37,500 18,750 14,916 3,834 718 Employer Payroll Taxes 39,401 19,701 14,141 5,560 719 Deferred Compensation 4,718 2,359 203 2,156 720 Auto Allowance 4,800 2,400 155 2,245 721 Phone Allowance 2,520 1,260 454 806 740 Office Supplies 13,000 6,500 4,452 2,048 745 Equipment Leasing Costs 11,000 5,500 2,590 2,910 750 Dues & Subscriptions 14,240 7,120 3,700 3,420 755 Conference Expense 1,873 937 3,602 (2,666) 757 Meetings Expense 2,000 1,000 761 239 759 Training & Education 5,000 2,500 - 2,500 761 Auto Mileage 500 250 186 64 765 Postage 21,000 10,500 3,581 6,919 775 City Council Expense 5,000 2,500 3,921 (1,421) 776 Miscellaneous Expenses 4,750 2,375 1,299 1,076 780 Comm./Newsletters & Outreach 5,000 2,500 - 2,500 785 Codification 3,000 1,500 - 1,500 790 Advertising 2,400 1,200 1,401 (201) 795 Other Gen Admin Expense 2,500 1,250 1,385 (135) 801 City Attorney 90,000 45,000 25,270 19,730 802 Legal Expense - Other 3,000 1,500 24,278 (22,778) 820 Website 6,000 3,000 58 2,942 890 Consulting Fees 101,895 50,948 29,640 21,308 891 Records Management 41,494 20,747 - 20,747 Total City Administrator 1,063,827 531,914 378,401 153,513 CITY OF ROLLING HILLS Six Months Ended Decemebr 31, 2023 GENERAL FUND EXPENDITURES Department/Object Account 1 Page: 1 69 ATTACHMENT 4 Actuals Variance Amended Pro-Rated Thru Favorable Budget Budget 12/31/23 (Unfav) CITY OF ROLLING HILLS Six Months Ended Decemebr 31, 2023 GENERAL FUND EXPENDITURES Department/Object Account 05 - FINANCE 740 Office Supplies 750 Dues & Subscriptions 3,000 1,500 1,657 (157) 810 Annual Audit 31,400 15,700 7,725 7,975 890 Consulting Fees 120,000 60,000 57,451 2,549 Total Finance 154,400 77,200 66,833 10,367 15- PLANNING & DEVELOPMENT 702 Salaries 212,515 106,258 105,140 1,117 703 Salaries - Part-Time 27,610 13,805 4,032 9,773 710 Retirement CalPERS-Employer 16,750 8,375 7,079 1,296 715 Workers Comp. Insurance 3,900 1,950 1,950 - 716 Group Insurance 42,669 21,335 21,347 (13) 718 Employer Payroll Taxes 18,527 9,264 7,914 1,349 719 Deferred Comp 865 433 89 343 720 Auto Allowance 1,200 600 600 - 721 Phone Allowance 600 300 300 - 761 Auto Mileage 300 150 - 150 750 Dues & Subscription 5,500 2,750 926 1,824 755 Conference Expense 385 193 1,782 (1,589) 759 Training & Education 1,000 500 - 500 790 Publication/Advertising/Noticing 15,000 7,500 4,693 2,807 802 Legal Expenses-Other 10,000 5,000 4,835 166 872 Property Development-Legal Exp 50,000 25,000 11,427 13,573 875 Willdan Building 30,000 15,000 26,180 (11,180) 878 Build Inspect. LA County 250,000 125,000 99,611 25,389 881 Storm Water Management 84,100 42,050 76,920 (34,870) 884 Special Project Study & Consult.20,000 10,000 7,979 2,021 886 Code Enforcement 62,880 31,440 23,213 8,227 890 Consulting Fees (Onward)- - 1,080 (1,080) 928 Traffic Engineering 5,000 2,500 1,395 1,105 Total Planning & Development 858,801 429,401 408,493 20,908 2 Page: 2 70 ATTACHMENT 4 Actuals Variance Amended Pro-Rated Thru Favorable Budget Budget 12/31/23 (Unfav) CITY OF ROLLING HILLS Six Months Ended Decemebr 31, 2023 GENERAL FUND EXPENDITURES Department/Object Account 25 - PUBLIC SAFETY 830 Law Enforcement 255,000 127,500 118,062 9,438 833 Other Law Enforcement Exp 4,000 2,000 561 1,439 837 Wild Life Mgmt & Pest Control 6,000 3,000 6,670 (3,670) 838 Animal Control Expense 5,000 2,500 2,378 122 Total Public Safety 270,000 135,000 127,671 7,329 65 - NON-DEPARTMENTAL 895 Insurance & Bond Expense 37,018 18,509 40,265 (21,756) 901 South Bay Comm. Organization 17,600 8,800 5,321 3,479 915 Community Recognition 10,000 5,000 7,599 (2,599) 917 Emergency Preparedness 77,000 38,500 57,587 (19,087) Total Non-Departmental 141,618 70,809 110,772 (39,963) 75 - CITY PROPERTIES 892 IT Services 61,200 30,600 30,639 (39) 893 Granicus Services 8,300 4,150 8,143 (3,993) 894 Computer Hardware Fund 5,000 2,500 - 2,500 925 Utilities 60,000 30,000 30,579 (579) 930 Repairs & Maintenance 16,000 8,000 4,200 3,800 932 Area Landscaping 15,600 7,800 7,931 (131) 946 Buildings & Equipment 15,000 7,500 - 7,500 Total City Properties 181,100 90,550 81,492 9,058 TOTALS BEFORE TRANSFERS 2,669,746 1,334,873 1,173,660 161,213 OPERATING TRANSFERS OUT 999 Capital Grants Fund 51,311 25,655 44,482 (18,827) 999 Capital Impr Fund (Fund 40)1,020,933 510,467 188,873 321,594 Total Transfers Out 1,072,244 536,122 233,355 302,767 GENERAL FUND TOTAL 3,741,990$ 1,870,995$ 1,407,015$ 463,980$ 3 Page: 3 71 ATTACHMENT 5 Amended Pro-Rated Actuals Variance Budget Budget Thru 12/31/23 Fav (Unfav) 10 - COPS FUND Revenues 570 COPS Allocation 165,000$ 82,500$ 168,911$ 86,411$ Expenditures 840 COPS Program Expenditures 165,000 82,500 53,804 (28,696) Revenues Over (Under) Expenditures -$ -$ 115,106$ 115,106$ 16 - CAPITAL GRANT FUND Revenues 588 Crest Road FEMA Grant - 4434-526-112R 1,135,337$ 567,668.50$ -$ (567,669)$ 589 Safety Element Disaster Grants - DR 4344 PL0521 - - - - 590 Veg. Mgmnt FEMA Grant - HMGP-4382-175-13R 172,215 86,108 - (86,108) 591 Eastfield U/Grounding FEMA DR-4382-177-7R-CA 1,951,059 975,530 - (975,530) 699 Transfers In - General Fund - Safety Element - - - - 699 Transfers In - Utility Fund - Crest Rd 4434-526-112R 381,819 190,910 42,887 (148,023) 699 Transfers In - Gen Fund - Crest Rd 4344-526-112R - - - - 699 Transfers In - Gen Fund - Eastfiled DR4382-177-7R - - - - 699 Transfers In - Utility Fund - Eastfiled DR4382-177-7R 657,294 328,647 - (328,647) 699 Transfers In - General Fund - HMGP-4382-175-13R 51,311 25,656 1,595 (24,061) Total Revenues 4,349,035 2,174,518 44,482 (2,130,036) Expenditures 957 Crest Road East Project - 4434-526-112R 1,301,109 650,555 42,887 607,668 958 Safety Element DR4344-PL0521 219,189 109,595 - 109,595 959 Veg. Mgmt Mitig. Proj. - HMGP-4382-175-13R - - 1,595 (1,595) 960 Eastfield Drive Utility U.G. - 4382-177-7R 2,581,945 1,290,973 - 1,290,973 Total Expenditures 4,102,243 2,051,122 44,482 2,006,640 Revenues Over (Under) Expenditures 246,792$ 123,396$ 0$ (123,396)$ 25 - PROPOSITION A FUND Revenues 500 Grant Revenues 52,000$ 26,000$ 22,680$ (3,320)$ 670 Interest Earned 300 150 - 22,530 Total Revenues 52,300 26,150 22,680 19,211 Expenditures 620 Prop A Exchange - - - - Revenues Over (Under) Expenditures 52,300$ 26,150$ 22,680$ 19,211$ CITY OF ROLLING HILLS Status of Revenues and Expenditures Restricted, Capital, and Refuse Funds Six Months Ended December 31, 2023 1 72 ATTACHMENT 5 Amended Pro-Rated Actuals Variance Budget Budget Thru 12/31/23 Fav (Unfav) 26 - PROPOSITION C Revenues 501 Grant Revenue-Prop C 43,000$ 21,500$ 18,822$ (2,678)$ 670 Interest Earned 250 125 - 18,697 Total Revenues 43,250 21,625 18,822 16,018 Expenditures 906 Prop C Gifted - - - - Revenues Over (Under) Expenditures 43,250$ 21,625$ 18,822$ 16,018$ 27- MEASURE R TRANSIT Revenues 502 Measure R Grant Revenues 33,000$ 16,500$ 14,103$ (2,397)$ 670 Interest Earned 250 125 - 13,978 Total Revenues 33,250 16,625 14,103 11,581 Expenditures 907 Measure R Gifted - - - - Revenues Over (Under) Expenditures 33,250$ 16,625$ 14,103$ 11,581$ 29 - MEASURE M Revenues 507 Measure M Local Return 37,000$ 18,500$ 15,895$ (2,605)$ 670 Interest Earned 250 125 - 15,770 Total Revenues 37,250 18,625 15,895 13,165 Expenditures XXX Measure M Gifted - - - - Revenues Over (Under) Expenditures 37,250$ 18,625$ 15,895$ 13,165$ 30 - MEASURE W Revenues 508 Grant Revenues 105,000$ 52,500$ -$ (52,500)$ 670 Interest Earned 500 250 - (250) Total Revenues 105,500 52,750 - (52,750) Expenditures 913 Storm Water Management - 30%31,650 15,825 - (15,825) 914 Storm Water Management - 70%73,850 36,925 16,466 (20,459) 105,500 52,750 16,466 (36,284) Revenues Over (Under) Expenditures -$ -$ (16,466)$ (16,466)$ 2 73 ATTACHMENT 5 Amended Pro-Rated Actuals Variance Budget Budget Thru 12/31/23 Fav (Unfav) 40 - CAPITAL PROJECTS FUND Revenues Transfers from General Fund 1,031,442$ 515,721$ 188,873$ (326,848)$ 1,031,442 515,721 188,873 (326,848) Expenditures 887 Sewer Feasibility Project 9,010 4,505 3,568 (938) 890 Consulting Fees 21,100 10,550 131,160 120,610 899 Outdoor Siren System - Design & Constr 293,220 146,610 19,295 (127,315) 934 Equestrian Fence Replacement 26,725 13,362 4,043 935 Tennis Court Improvenments 307,000 153,500 3,135 (150,365) 947 Non-Building Improvements - - - - 948 City Hall Improvements 19,456 9,728 3,548 (6,181) 949 Battery/Solar Back-Up 250,000 125,000 - (125,000) 961 Middleridge Road Emergency Storm Drain Repairs 71,173 35,587 - (35,587) 962 Phase 1 Bifurcated 8" Sewer Main Engineering 22,598 11,299 330 (10,969) 963 Generator & Waterproof Removal and Electrical Svcs 6,994 3,497 - (3,497) 964 HVAC Replacement Project 30,892 15,446 23,796 8,350 Total Expenditures 1,058,168 529,084 188,873 (330,891) Revenues Over (Under) Expenditures (26,726)$ (13,363)$ (0)$ 4,043$ 50 - REFUSE FUND Revenues 665 Service Charges 1,005,336$ 502,668$ 424,905$ (77,763)$ 699 Transfers In - General Fund - - - - Total Revenues 1,005,336 502,668 424,905 (77,763) Expenditures 815 Refuse Service Contract 981,336 490,668 490,498 (170) 790 Advertising - - - 999 Transfers Out 24,000 12,000 12,000 - Total Expenditures 1,005,336 502,668 502,498 (170) Revenues Over (Under) Expenditures -$ -$ (77,592)$ (77,592)$ 3 74 ATTACHMENT 6 Res.Account No.Date Description Amount Type Number Budgeted Surplus (Deficit)(43,163.00)$ FY 2023/24 Amendments Alan Palermo - Project Management 1343 07/10/2023 Transfer from GF to CIP Fund 21,100.00 One-Time 01-00-999 Tennis Court Improvements 1344 07/10/2023 Transfer from GF to CIP Fund 307,000.00 One-Time 01-00-999 Grant Writing Services 1345 07/10/2023 Sub-Appl for Fire Fuel Abatement 30,470.00 One-Time 01-01-890 AC Pros City Hall HVAC Repl Project 1347 08/28/2023 Transfer from GF to CIP Fund 30,892.20 One-Time 01-00-999 Community Organizations 1352 11/13/2023 Contr to Local Volunteer Orgs 7,600.00 Ongoing 01-65-901 Total Amendments 397,062.20 Total Budgeted Use of Reserves (440,225.20)$ Fund Balance - July 1, 2023 4,258,033.14 Budgeted Use of Reserves (440,225.20) Reserve for Contingencies (3,043,760.61) Reserves Above Policy 774,047.33$ CITY OF ROLLING HILLS Summary of Budget Adjustments Six Months Ended December 31, 2023 75 Agenda Item No.: 13.B Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE FIRST AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE FOUR PENINSULA CITIES AND VIGILANT SOLUTIONS FOR CONTINUED FUNDING OF THE REGIONAL AUTOMATED LICENSE PLATE RECOGNITION (ALPR) PROGRAM, ONE-TIME CAMERA REPLACEMENT PURCHASE, INSTALLATION, AND ONGOING MAINTENANCE DATE:February 26, 2024 BACKGROUND: The Peninsula Public Safety Committee (PPSC) oversees regional emergency preparedness and public safety efforts, which also includes cross-jurisdictional collaboration with the Palos Verdes Peninsula (PVP) cities and law enforcement (Los Angeles County Sheriff’s Department and Palos Verdes Estates Police Department). The Regional Automated License Plate Recognition (ALPR) Camera System was initially discussed in early 2016 at the Regional Contract Law Committee, which is comprised of the three cities on the PVP: Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates that contract public safety services with the Los Angeles County Sheriff’s Department. At that time, it was recommended that the City of Palos Verdes Estates be included in the Peninsula's joint effort against crime by establishing a regional ALPR camera system. ALPR is a technology that allows a camera to scan numerous vehicle license plates quickly in an objective manner and compares the plate information against law enforcement databases containing vehicles of interest such as stolen vehicles, Amber Alerts, missing persons, felon vehicles, and more. Law enforcement is immediately notified if there is a match, which leads to more arrests and efficiency in the deployment of deputies. All captured license plate data enters a searchable database, which is advantageous for law enforcement as an integral investigation tool. Additionally, the ALPR technology is used by numerous South Bay law enforcement agencies and has interoperability advantages that extend throughout the county, state, and country. 76 At the Regional Contract Law Committee’s February 11 and May 12, 2016 meetings, the strategic locations for camera placement were approved by the Committee. The selected locations are key ingress and egress points throughout the PVP that cover highly trafficked intersections. Within the determination of camera placement, a cost-sharing formula was also developed to fund the joint project, and ultimately, a Memorandum of Understanding (MOU) was taken to respective PVP city councils for approval in June 2016. The cost-sharing formula is based on the city population, number of dwelling units, and area square footage. The regional project also included one-time infrastructure costs as some areas lacked suitable infrastructure, such as traffic signal light fixtures where ALPR cameras are typically installed. One-time infrastructure costs were also included in the 2016 regional project as some areas lacked suitable infrastructure, such as traffic signal light fixtures where ALPR cameras are typically installed. There is an ongoing, annual shared cost related to the camera system, which supports cellular connectivity required to share data and alerts to law enforcement. On June 13, 2016, the City Council approved the MOU and installation of cameras. (Attachment A) On February 1, 2024, the Peninsula Public Safety Committee unanimously approved moving forward with a first amendment to the MOU for the continuation of the ALPR program, including the one-time costs for camera replacement/ongoing maintenance and direction to send to the individual cities for approval with the addition of a favored nations clause. DISCUSSION: The current regional camera system has been in place for approximately seven years. Los Angeles County Sheriff’s Department and Palos Verdes Estates Police Department have identified failing regional ALPR camera equipment among the established networks. The purchase of the ALPR cameras through vendor Vigilant Solutions provided a five-year warranty, which expired in 2021. The cameras are now out of warranty, past their useful life, and need replacement. The cities of Rancho Palos Verdes and Rolling Hills Estates have since expanded coverage within their jurisdictions. The newly added locations are not included in the joint Peninsula city MOU, and the associated costs are only borne by cities with separate contracts and alternate maintenance schedules with vendor Vigilant Solutions. The additional cameras are not part of the regional MOU; however, they are functioning and not in need of replacement at this time. The Peninsula Cities staff have discussed the need to replace the regional ALPR camera system and worked with camera vendor Vigilant Solutions and local law enforcement to obtain a new contract quote to purchase new cameras. (Attachment B). No new infrastructure is required as the new cameras will utilize existing infrastructure. The new cameras are now equipped with the latest technological advances that benefit public safety personnel. The new features include higher resolution quality and the ability to recognize paper license plates, digital license plates, and black/yellow license plates. Some of the recommended quoted cameras cover two vehicle lanes per camera, reducing the need/installation of equipment on City infrastructure, whereas existing cameras only cover one vehicle lane per camera, ultimately reducing cost. Law enforcement has expressed a need to replace the outdated equipment as it is a primary tool in crime apprehension and investigations. The purchase of new ALPR cameras and equipment through the cost-sharing formula is detailed below. It would be incorporated into an 77 amended MOU Agreement (Attachment C) to be taken to each respective City Council for approval. Each city is responsible for annual cellular connectivity/data charges. Cost Allocation Formula Member Percentage City of Palos Verdes Estates 20% City of Rancho Palos Verdes 60% City of Rolling Hills 7% City of Rolling Hills Estates 13% To secure a $39,000 discount with the contract vendor, the contract must be executed within this fiscal year or within the 90-day contract quote. Staff have also corresponded with law enforcement, who have relayed the urgency of replacing cameras to use the system in crime prevention and apprehension. Vigilant Solutions Contract Quote Total (purchase and installation) Subtotal Price $503,255.00 Total Discount $39,000.00 Sales Tax $27,464.88 Total Price $491,719.88 Member Percentage Amount City of Palos Verdes Estates 20%$98,343.98 City of Rancho Palos Verdes 60%$295,031.93 City of Rolling Hills 7%$34,420.39 City of Rolling Hills Estates 13%$63,923.58 Total 100%$491,719.88 It should be noted that the Vigilant Proposal as attached was modified slightly to include additional equipment and does not match the existing Exhibit A within the First Amendment to the MOU. Staff will request a revised Exhibit A from the City of Rancho Palos Verdes before execution by the Mayor. The numbers in the above tables reflect that most recent proposal as attached. The ALPR contract is competitively priced in which the PVP cities received Master Agreement pricing provided to the Los Angeles County Sheriff’s Department and surrounding city jurisdictions. The Palos Verdes Estates Police Department has researched other ALPR vendors and found only one competitor to Vigilant/Motorola with similar capabilities. The below 78 findings are based on another agency's experience/opinion, having used both systems: Competitor has a 30-day retention of imaging. Motorola is much longer, which is necessary for investigations. The competitor's camera capabilities, especially at night, have been lower than Vigilant's. Competitor cameras are motion activated, with multiple instances when the cameras captured a vehicle but could not read the license plate due to picture quality. The competitor does not utilize a direct alert system for patrol vehicles Mobile Data Computers. the Los Angeles Sheriff's Department patrol cars' in-car communication system is integrated with Vigilant but not the competitor. FISCAL IMPACT: A detailed contract quote provided by the vendor, Vigilant Solutions, for replacing and installing 39 ALPR cameras and new equipment is $491,719.88, including a $39,000 discount credit. Through their respective City Councils and the Peninsula Public Safety Committee, the four cities have preliminarily approved the contract agreement and the cost-sharing allocation below through the 2016 approved MOU. All participating cities must approve the First Amendment to the MOU Agreement for contract execution. Council action is required to amend the budget and increase appropriations in the General Fund by $34,421 through a transfer from available General Fund Reserves. The use of General Fund Reserves is consistent with City policy. RECOMMENDATION: Approve as presented and direct staff to return with a Budget Amendment. ATTACHMENTS: Attachment A - CA_MOU_160621_PVP_ALPR_Vigilant_E_Redacted.pdf Attachment B - CA_MOU_240216_PVP_ALPR_Vigilant_Upgrade_Proposal.pdf Attachment C - CA_MOU_240212_PVP_ALPR_Vigilant_Amendment01_Redacted.pdf 79 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF PALOS VERDES ESTATES, RANCHO PALOS VERDES, ROLLING HILLS, AND ROLLING HILLS ESTATES RELATING TO PLACEMENT AND MAINTENANCE OF AUTOMATED LICENSE PLATE RECOGNITION CAMERAS AROUND THE PALOS VERDES PENINSULA THIS MEMORANDUM OF UNDERSTANDING ("MOU") is made this 4ay of o 2016, between the CITY OF PALOS VERDES ESTATES, a municipal corporation ("Palos Verdes Estates"), the CITY OF RANCHO PALOS VERDES, a municipal corporation ("Rancho Palos Verdes" or "Lead Agency"), the CITY OF ROLLING HILLS, a municipal corporation ("Rolling Hills"), and the CITY OF ROLLING HILLS ESTATES, a municipal corporation ("Rolling Hills Estates"). Each of the foregoing is sometimes referred to herein as "Member", or collectively as "Members." RECITALS WHEREAS, the cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates (collectively, the "Members") are four cities on the Palos Verdes Peninsula; and WHEREAS, the Members have a joint interest in reducing crime on the Palos Verdes Peninsula; and WHEREAS, the Members desire to enter into a contract with an Automated License Plate Recognition ("ALPR") service provider to purchase, install, and maintain cameras at various entry-points to the Palos Verdes Peninsula with the data being processed through the Los Angeles County Sheriffs Department which is the contract law enforcement agency with three of the four cities, Palos Verdes Estates having its own department; and WHEREAS, the Members desire to divide the costs of the Automated License Plate Recognition contract among themselves. AGREEMENT NOW, THEREFORE, in consideration of the promises, terms, conditions and covenants contained herein, the parties agree as follows: 1. Recitals Incorporated. The recitals set forth above are hereby incorporated by reference and made a part of this MOU, as are the exhibits hereto. 2. Purposes. The purpose of this MOU is to cooperatively fund the placement and maintenance of ALPR cameras (the "ALPR System" or"System") and to administer the contract with the Automated License Plate Recognition service provider. 01007.0514/299102.1 80 3.Initiation and Term. a) Initiation of MOU. Upon the adoption of a resolution approving the MOU by any member, and provided that thereafter within 60 days of such adoption, at least two (2) other members including the Lead Agency having adopted such resolution, this MOU shall become effective. b) Effective Date of MOU. This MOU shall become effective on the last date to occur of the following: (i) adoption of a resolution of approval by at least three (3) members, and(ii) Lead Agency executing the ALPR contract("Effective Date"). c) Term. The MOU shall remain in effect from the Effective Date until termination in accordance with Section 9, and the termination of the ALPR Contract (including any extensions to the ALPR Contract). 4.Lead Agency. The City of Rancho Palos Verdes agrees: a) ALPR Contract. To negotiate and, following review and approval by the Member representatives, enter into a contract("ALPR Contract")with an ALPR service provider ALPR Contractor" or "Contractor") to purchase, install, and maintain an ALPR System at the locations identified in Exhibit B. The other Members are not in privity of contract with the ALPR Contractor and the Lead Agency relies on the members to fulfill their obligations hereunder. Lead Agency shall notify the other Members in writing at least 10 days prior to any proposed change to the ALPR Contract. b) Invoice. To invoice the Members in amounts not exceeding the invoice amounts shown in Exhibit A. c) Expenditure. To utilize the funds deposited by the Members only for the administration of the ALPR Contract and to operate and maintain the System. d) Accounting. To provide an accounting of the ALPR Contract costs, and to provide such accounting to the Members within 60 days following (i) the end of each fiscal year June 30) that this MOU remains in effect, (ii) the withdrawal of any Member, (iii) the termination of the Agreement, or(iv)the request of any Member. e) Reports. To provide to the Members periodic reports concerning the performance of the System, at such frequency as the Members may mutually agree. 5.Duties of All Members. The Members agree: a) Payment. To pay to the Lead Agency their proportional share of the ALPR Contract as shown in Exhibit A and any other costs authorized hereunder to operate the System. The cost estimates presented in Exhibit A have been agreed upon by the Members and are subject to changes in the actual cost of the ALPR Contract. Each Member is required to pay for its own costs, including any charged by the APLR Contractor under a separate agreement with the Contractor. The percentages to be paid by each Member under the Cost Allocation Formula(the"Formula") are as follows: 2 01007.0514/299102.1 81 COST ALLOCATION FORMULA FORMULA") Member Percentage City of Palos Verdes Estates 20% City of Rancho Palos Verdes 60% City of Rolling Hills 7% City of Rolling Hills Estates 13% b) Documentation. To make a good faith effort to cooperate with one another to achieve the purposes of this MOU by providing all requested information and documentation in their possession and available for release to the ALPR Contractor that is deemed necessary by the Members to implement the ALPR Contract. c) Access. To allow reasonable access and entry to the ALPR Contractor, on an as needed basis during the term of this MOU, to each Member's property to achieve the purposes of this MOU and the ALPR Contract. d) Site Preparation. To prepare each camera location within its borders, as depicted in Exhibit B, to pay all costs therefore, and to coordinate with the ALPR Contractor the times in which the Member and the ALPR Contractor will install any required poles, utility boxes, and/or camera equipment. e) Permitting. To assist the ALPR Contractor in obtaining any required permits. 6.Obligation for Debts and Liabilities. a) Except as otherwise specifically provided herein, no Member shall be individually responsible for any of the debts, liabilities or obligations of any other Member, nor shall they have any liabilities under the ALPR Contract, but they shall be responsible for paying the Lead Agency as provided herein so Lead Agency can maintain and operate the System. b) This MOU does not create any legal entity under the Joint Exercise of Powers Act(Govt. Code Sec. 6500 et. seq.) or any other law, which would authorize the execution of contracts, provide the right to sue or be sued, or which would otherwise create a separate legal entity under the laws of California. Instead, this MOU establishes a mutual understanding to carry out a project beneficial to existing governmental entities to promote public safety. 7.Indemnification. 3 01007.0514/299102.1 82 a) Generally. Each Member shall indemnify, defend, and hold harmless each other Member, including its elected and appointed officers, employees, agents, attorneys, and designated volunteers from and against any and all liability, including, but not limited to demands, claims, actions, fees, costs, and expenses (including reasonable attorney's and expert witness fees), arising from or connected with the respective acts of each Member arising from or related to this MOU; provided, however, that no Member is obligated to indemnify another Member for that Member's own negligence or willful misconduct. b) Government Code Section 895.2. In light of the provisions of Section 895.2 of the Government Code of the State of California imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement (as defined in Section 895 of the Government Code), each of the Members hereto, pursuant to the authorization contained in Government Code Sections 895.4 and 895.6, shall assume the full liability imposed upon it or any of its officers, agents, or employees, by law for injury caused by any act or omission occurring in the performance of this MOU to the same extent such liability would be imposed in the absence of Section 895.2 of the Government Code. To achieve the above stated purpose, each Member agrees to indemnify, defend, and holds harmless each other Member for any liability, cost, or expense that may be imposed upon such other Member solely by virtue of Government Code section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if incorporated herein. c) Privileges and Immunities. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules, all pension, relief, disability, worker's compensation, and other benefits which apply to the activity of officers, agents, or employees of any Member when performing their respective functions within the territorial limits of the Member, shall apply to them to the same degree and extent while engaged in the performance on any of their functions and duties extraterritorially hereunder. 8.Disputes. Each Member shall have a reasonable opportunity to assert matters which it believes have not been undertaken in accordance with the MOU, to explain the basis for such assertion, and to receive from the other Member a justification of its position on such matters. If, on the basis of the Members' review of any terms of the MOU, any Member concludes that another Member has not complied in good faith with the terms of the MOU, then such Member may issue a written "Notice of Non-Compliance" specifying the grounds therefore and all facts demonstrating such non-compliance, which Notice shall be served on the alleged noncompliant Member along with all other Members. The alleged noncompliant Member shall have thirty (30) days to cure or remedy the non-compliance identified in the Notice of Non- Compliance, or if such cure or remedy is not reasonably capable of being cured or remedied within such thirty (30) days period, to commence to cure or remedy the non-compliance and to diligently and in good faith prosecute such cure or remedy to completion. If the Member receiving the Notice of Non-Compliance does not believe it is out of compliance and contests the Notice, it shall do so by responding in writing to said Notice within thirty (30) days after receipt of the Notice. The Notice of Non-Compliance, and any response thereto, must be sent to all Members. If the response to the Notice of Non-Compliance has not been received in the offices of the Member alleging the non-compliance within the prescribed time period, the Notice of Non-Compliance shall be conclusively presumed to be valid. If a Notice of Non-Compliance is contested, the Members shall, for a period of not less than thirty (30) days following receipt of 4 01007.0514/299102.1 83 the response, seek to arrive at a mutually acceptable resolution of the matter(s) occasioning the Notice. The Lead Agency shall notify in writing all Members within fifteen (15) days of any Member failing to cure an alleged non-compliance with the terms or conditions of this MOU. The compliant Members will determine the next course of action, which may include the termination of a Member's participation in the MOU. 9.Termination and Withdrawal. a) Termination of MOU. This MOU may be terminated upon the express written agreement of all Members. If this MOU is terminated all costs must be paid under the ALPR Contract with all Members paying their proportionate share in accordance with the Formula. Thereafter, all Members must agree on the equitable redistribution of remaining funds deposited, if there are any. Completed work shall be owned by the Member or Members who fund the completion of such work. Rights to uncompleted work by the ALPR Contractor still under contract will be held by the Member or Members who fund the completion of such work. b) Withdrawal. If a Member wishes to withdraw from this MOU for any reason, that Member must give the other Members prior written notice thereof. The remaining Members have the option of maintaining the ALPR cameras at their then-current locations within the borders of the withdrawing Member and assuming the cost thereof, making a proportionate adjustment to the Formula per Section 5. If the remaining Members opt not to maintain the ALPR cameras at their then-current locations within the borders of the withdrawing Member, then the remaining Members shall have the choice to remove the cameras and other System infrastructure at their expense, restoring the location to the status quo ante, or abandoning the property in place to become the property and responsibility of the withdrawing Member. The effective date of withdrawal shall be the sixtieth day after the Lead Agency receives written notice of a Member's intent to withdraw. Should any Member withdraw from this MOU, the remaining Members' cost share allocation, if any, shall be adjusted in accordance with the cost allocation formula in Exhibit A. Each Member shall be responsible for its proportional share of the ALPR Contract costs incurred through the completion of all requirements of the fiscal year. 10. General Provisions. a) Cooperation. The Members shall fully cooperate with one another to attain the purposes of this MOU. b) Voluntary. This MOU is voluntarily entered into to attain the purposes of this MOU. c) Notices. Any notices, bills, invoices, or reports relating to this MOU, and any request, demand, statement, or other communication required or permitted hereunder shall be in writing and shall be delivered to the representatives of the Members at the addresses set forth in Exhibit C attached hereto and incorporated herein by reference. The Members shall promptly notify each other of any change of contact information, including personnel changes, provided in Exhibit C. Written notice shall include notice delivered via e-mail. A notice shall be deemed to have been received on (i) the date of delivery, if delivered by hand during regular 5 01007.0514/299102.1 84 business hours, or by e-mail; or (ii) on the third (3rd) business day following mailing by registered or certified mail (return receipt requested)to the addresses set forth in Exhibit B. d) Administration. For the purposes of this MOU, the Members hereby designate as their respective Member representatives the persons named in Exhibit C. The designated Member representatives, or their respective designees, shall administer the terms and conditions of this MOU on behalf of their respective Member. e) Relationship of the Members. The Members are, and shall at all times remain as to each other, wholly independent entities. No Member to this MOU shall have power to incur any debt, obligation, or liability on behalf of any other Member unless expressly provided to the contrary by this MOU. No employee, agent, or officer of a Member shall be deemed for any purpose whatsoever to be an agent, employee, or officer of another Member. f) Binding Effect. This MOU shall be binding upon, and shall be to the benefit of the respective successors, heirs, and assigns of each Member; provided, however, no Member may assign its respective rights or obligations under this MOU without prior written consent of the other Members. g) Amendment. The terms and provisions of this MOU may not be amended, modified, or waived, except by an instrument in writing signed by all non-delinquent Members. For purposes of this subsection, a Member shall be considered delinquent if that Member fails to timely pay an invoice as required by Section 5(a), withdraws pursuant to Section 9(b), or fails to substantially comply with the terms and/or conditions of this MOU pursuant to Section 8. h) Law to Govern. This MOU is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. i) Severability. If any provision of this MOU shall be determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU shall not be affected, and this MOU shall be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOU. j) Entire Agreement. This MOU constitutes the entire agreement of the Members with respect to the subject matter hereof. k) Waiver. Waiver by any Member to this MOU of any term, condition, or covenant of this MOU shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Members to any breach of the provisions of this MOU shall not constitute a waiver of any other provision, not a waiver of any subsequent breach or violation of any provision of this MOU. 1) No Presumption in Drafting. All Members have been represented by legal counsel in the preparation and negotiation of this MOU. Accordingly, this MOU shall be construed according to its fair language. Any ambiguities shall be resolved in a collaborative manner by the Members and shall be rectified by amending this MOU as described in Section 10(g). 6 01007.0514/299102.1 85 m) Counterparts. This MOU may be executed in counterparts,which together shall constitute the same and entire MOU. n) Corporate Authority. The person(s)executing this MOU on behalf of each of the Members hereto represent and warrant that (i) such party, if not an individual, is duly organized and existing, (ii) they are duly authorized to execute and deliver this MOU on behalf of said Member, (iii) by so executing this Member such party is formally bound to the provisions of this MOU, and (iv) the entering into this MOU does not violate any provision of any other agreement to which such party is bound. IN WITNESS WHEREOF, each of the Members hereto have caused this MOU to be executed and attested by its duly authorized officers as of the dates set forth below. PALOS VERDES ESTATES LIA t_ Dated: June 14,2016 By: Jennifer L. King,Mayor APPROVED AS TO FORM 0.0m17\ Dated:June 14, 2016 By: Christi Hogin,City Attorney Dated: June 14, 2016 ATTEST: 4 V kie Krog berg t Clerk 7 01007.0514/299102.1 86 RANCHO PALOS VERDES Dated: 4A3hb By: 141f a Drr APPROVED AS TO FORM Vr 6414 shireDated: By: _1 , A A 8 01007.0514/299102.1 87 ROLLING HILLS ilv")''74° Dated: Wit+11(9 By: Raymond R. Cruz, City Manager APPROVED AS TO FORM Dated: 15 By: Michael Jenkins, City Attorney 9 01007.0514/299102.1 88 ROLLING HILLS ESTATES Dated: JUNE 14, 2016 By: STEVE ZUCKERMAN, MAYOR APPROVED AS TO FORM Dated: &/ 11(' 1By: 4-vet,/te4ne /R vt S 4:0 I+7 10 01007.0514/299102.1 89 EXHIBIT A DIVISION OF COSTS 11 01007.0514/299102.1 90 Exhibit A- ALPR Costs TABLE 1 One-Time Costs Ongoing Costs:Years 1-5 Ongoing Costs:Year 6 and Beyond with Warranty Comm Equipment Infrastructure Total Cell Cost Replacement Fund Year 1-5 Extended Warranty LEARN Server Potential City Camera Location Cameras Boxes Cost Cost One-Time Annually (5-year)Annually Ongoing Annually Annually Year 6+Costs A B C D E=C+D F=(C*$720) G=(C*1.03)/5 years H=(F+G)1=(A*$500) J=(A*$250) K=(F+I+J) 4 1 $ 54,328.96 $ 7,500.00 $ 61,828.96 $ 720.00 $ 11,191.77 $ 11,911.77 $ 2,000.00 $ 1,000.00 $ 3,720.00 2 1 $ 29,200.98 $ 29,200.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00 2 1 $ 29,200.98 $ 18,441.00 $ 47,641.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00 2 1 $ 31,300.98 $ 31,300.98 $ 720.00 $ 6,448.00 $ 7,168.00 $ 1,000.00 $ 500.00 $ 2,220.00 3 1 $ 40,559.98 $ 40,559.98 $ 720.00 $ 8,355.36 $ 9,075.36 $ 1,500.00 $ 750.00 $ 2,970.00 2 1 $ 29,200.98 $ 29,200.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00 2 1 $ 29,200.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00 2 1 $ 29,490.48 $ 29,490.48 $ 720.00 $ 6,075.04 $ 6,795.04 $ 1,000.00 $ 500.00 $ 2,220.00 2 1 $ 29,490.48 $ 29,490.48 $ 720.00 $ 6,075.04 $ 6,795.04 $ 1,000.00 $ 500.00 $ 2,220.00 2 1 $ 29,490.48 $ 29,490.48 $ 720.00 $ 6,075.04 $ 6,795.04 $ 1,000.00 $ 500.00 $ 2,220.00 2 1 $ 29,490.48 $ 29,490.48 $ 720.00 $ 6,075.04 $ 6,795.04 $ 1,000.00 $ 500.00 $ 2,220.00 2 1 $ 29,200.98 $ 29,200.98 $ 720.00 $ 6,015.40 $ 6,735.40 $ 1,000.00 $ 500.00 $ 2,220.00 3 1 $ 40,560.97 $ 40,560.97 $ 720.00 $ 8,355.56 $ 9,075.56 $ 1,500.00 $ 750.00 $ 2,970.00 3 1 $ 40,560.97 $ 40,560.97 $ 720.00 $ 8,355.56 $ 9,075.56 $ 1,500.00 $ 750.00 $ 2,970.00 3 1 $ 40,560.97 $ 40,560.97 $ 720.00 $ 8,355.56 $ 9,075.56 $ 1,500.00 $ 750.00 $ 2,970.00 1 1 $ 18,126.50 $ 18,126.50 $ 720.00 $ 3,734.06 $ 4,454.06 $ 500.00 $ 250.00 $ 1,470.00 3 2 $ 48,520.97 $ 16,500.00 $ 65,020.97 $ 1,440.00 $ 9,995.32 $ 11,435.32 $ 1,500.00 $ 750.00 $ 3,690.00 2 1 $ 30,171.48 $ 8,250.00 $ 38,421.48 $ 720.00 $ 6,215.32 $ 6,935.32 $ 1,000.00 $ 500.00 $ 2,220.00 3 3 $ 51,630.18 $ 51,630.18 $ 2,160.00 $ 10,635.82 $ 12,795.82 $ 1,500.00 $ 750.00 $ 4,410.00 SUBTOTAL 45 22 $ 660,288.78 $ 50,691.00 $ 681,778.80 $ 15,840.00 $136,019.49 $ 151,859.49 $22,500.00 $ 11,250.00 $ 49,590.00 Discount if contract executed by 6/24/16 43,000.00) 43,000.00) TOTAL 617,288.78 $ 50,691.00 $ 638, 778.80 $ 15,840.00 $136,019.49 $ 151,859.49 $22,500.00 $ 11,250.00 $ 49,590.00 TABLE 2 Population Pop% Dwelling Units DU% Area(sq.mi.) Area% PVE 13,730 20.7% 5,298 20.9% 4.77 19.2% RPV 42,564 64.1% 16,233 64.0% 13.48 54.3% RH 1,904 2.9% 719 2.8% 2.99 12.0% RHE 8,223 12.4% 3,101 12.2% 3.60 14.5% Total 66,421 100.0% 25,351 100.0% 24.84 100.0% TABLE 3 Based on DU and Equipment Infrastructure Total Cell Cost Replacement Fund Year 1-5 If possible,Extend Potential Area (rounded) Cost(Vigilant) Cost(Vigilant) (Vigilant) Annually (5-year) Ongoing Warranty in Yr.6+ Year 6+Costs PVE 20% $ 123,457.76 $ 24,750.00 $ 148,207.76 $ 3,168.00 $ 27,203.90 $ 30,371.90 If able to extend,pay for LEARN $ 9,918.00 RPV 60% $ 370,373.27 $ 25,941.00 $ 396,314.27 $ 9,504.00 $ 81,611.69 $ 91,115.69 server($250/Camera)and 29,754.00 RH 7% $ 43,210.21 $ 43,210.21 $ 1,108.80 $ 9,521.36 $ 10,630.16 Warranty$500/camera for 3,471.30 RHE 13% $ 80,247.54 $ 80,247.54 $ 2,059.20 $ 17,682.53 $ 19,741.73 Year 6+because less than 6,446.70 100% $ 617,288.78 $ 50,691.00 $ 667,979.78 $ 15,840.00 $136,019.49 $ 151,859.49 annual replacement costs. 49,590.00 91 EXHIBIT B MAP 12 01007.0514/299102.1 92 Automated License Plate Recognition (ALPR) Cameras 1 1 gra IL j4 11 1 -----/ II Le L.. L- L.. L- r. TMs,Sources:Esri, HERE, DeLorme,USGS, lntermap.increment P Corp, NRCAN, s Ja ane-ME l r•ri Gtr naL ....J 0 0.5 1 2 Hon Kon Esri Thailand Ma m India.ick O enStreetMa co r b o s.anddtthe GIS User Co t. ':9 Kong), (Thailand), P Y p rflrf r J 93 EXHIBIT C CITY ADDRESSES 13 01007.0514/299102.1 94 Exhibit C City Manager(or designee) City of Palos Verdes Estates 340 Palos Verdes Drive West 310)378-0383 Fax: (310)378-7820 City Manager 2 Portuguese Bend Road Rolling Hills,CA 90274 310)377-1521 Greg Grammer,Assistant City Manager City of Rolling Hills Estates 4045 Palos Verdes Drive North Rolling Hills Estates,CA 90274 310)377-1577 Fax: (310)377-4468 Gabriella Yap, Deputy City Manager City of Rancho Palos Verdes 30940 Hawthorne Boulevard Rancho Palos Verdes,CA 90275 310)544-5203 Fax: (310)544-5293 95 Vigilant Solutions, LLC P.O Box 841001 Dallas, Texas 75202 (P) 925-398-2079 (F) 925-398-2113 Issued To: City Of Rancho Palos Verdes - Attention: Shauna Hunter Date: 02-16-24 Project Name: Palos Verdes Peninsula LPR Upgrade (Purchase) - City of Rancho Palos Verdes Quote ID: LQW-0873-05 Hardware Qty Item # Description (29) VSF-025-L5F More Info L5F Fixed LPR Camera with Sun Shield - 25mm Lens with Camera Cable ● Dual-lens camera with infrared LEDs for plate illumination ● 55ft - 85ft capture distance and up to 2 lane coverage ● Internal trigger for capture of plate alphanumerics, vehicle make and model ● Camera housing with included sunshield is IP67 rated for reliable use in varied weather conditions ● 60' camera cable included ● Includes CarDetector LPR software for local server hosting ● LPR vehicle license plate scanning / real time alerting o Full suite of LPR tools including data analytics Subtotal Price List Price: $7,794.00 Sell Price: $6,236.00 Amount: $180,844.00 (1) VSF-035-L5F More Info L5F Fixed LPR Camera with Sun Shield - 35mm Lens with Camera Cable ● Dual-lens camera with infrared LEDs for plate illumination ● 85ft - 105ft capture distance and up to 2 lane coverage ● Internal trigger for capture of plate alphanumerics, vehicle make and model ● Camera housing with included sunshield is IP67 rated for reliable use in varied weather conditions ● 60' camera cable included ● Includes CarDetector LPR software for local server hosting ● LPR vehicle license plate scanning / real time alerting o Full suite of LPR tools including data analytics Subtotal Price List Price: $7,794.00 Sell Price: $6,236.00 Amount: $6,236.00 (30) VS-FX-UNI-POLE- WALL-ASSY Fixed LPR Camera Bracket ● Pole or Wall Mount - UPR ARM ASSY POLE & WALL MOUNT BLK REV B Subtotal Price List Price: $420.00 Sell Price: $350.00 Amount: $10,500.00 Page 1 of 7 96 (12) BCAV1F2-C600 Vigilant Fixed Camera Communications Box ● Linux Comms Box using VLP5200 ● Manages power and communications for up to four (4) Vigilant fixed LPR cameras ● Includes modem for communication with cellular carriers o SIM Card not included Subtotal Price List Price: $3,954.00 Sell Price: $3,163.00 Amount: $37,956.00 (9) VSF-L6Q-P-KIT More Info L6Q Quick Deploy Camera (120V AC) Offer Includes: ● One (1) L6Q camera with two internal batteries, 120VAC Power Supply ● Camera mounting bracket ● USB-C cable and USB-C to USB-A adapter, Micro SD card ● Requirements: o Hosted LPR account for data storage, alerting, analytics and more o Enterprise Service Agreement Optional, Sold Separately: ● 12V DC pigtail cable ● Excludes Cellular Data Service Subtotal Price List Price: $7,254.00 Sell Price: $5,803.00 Amount: $52,227.00 (9) VS-L6Q-120VAC L6Q 120V AC External power supply ● 15FT 120V AC power supply for L6Q camera system ● This may be used in locations that have a 120V AC power source (3 prong grounded power outlet) Subtotal Price List Price: $186.00 Sell Price: $149.00 Amount: $1,341.00 Extended Warranty 5 Year Coverage Qty Item # Description (30) CDFS-4HWW Fixed Camera LPR System - Extended Hardware Warranty - 4 Additional Years ● Fixed LPR System LPR hardware component replacement warranty ● Applies to 1-Channel hardware system kit ● Valid for 4 years from standard warranty expiration Subtotal Price List Price: $2,520.00 Sell Price: $2,016.00 Amount: $60,480.00 (9) CDFS-L6Q-HWW-04 Fixed L6Q Camera System - Extended Hardware Warranty - 4 Additional Years ● Fixed L6Q Camera System Extended Hardware Warranty ● Four (4) Additional Years Subtotal Price List Price: $2,016.00 Sell Price: $1,612.00 Amount: $14,508.00 Page 2 of 7 97 Camera Licensing & Data Hosting - 5 Year Service (30) L5F Camera Base CLK @ $250.00ea = $7,500.00 per year (30) L5F Camera Standard CLK @ $115.00ea = $3,450.00 per year (9) L6Q Camera CLK @ $240.00ea = $2,160.00 per year Qty Item # Description (5) VSBSCSVC-04 Vigilant LPR Basic Service Package for Hosted/Managed LPR Deployments ● Managed/hosted server account services by Vigilant o Includes access to all LEARN or Client Portal and CarDetector software updates ● Priced per camera per year for over 60 total camera units ● Requires new/existing Enterprise Service Agreement (ESA) Subtotal Price List Price: $330.00 Sell Price: $7,500.00 Amount: $37,500.00 (5) VSPK1SVC-04 Vigilant LPR Standard Service Package for Hosted/Managed LPR Deployments ● Optional Service Package Benefits o CarDetector Mobile Hit Hunter o Unlimited access to Vigilant's Mobile Companion LPR application for Smartphones ● Priced per camera per year for over 60 total camera units o Requires Basic Service Package Subtotal Price List Price: $138.00 Sell Price: $3,450.00 Amount: $17,250.00 (5) VSBSCSVC-L6Q Vigilant L6Q Service Package for Hosted/Managed LPR Deployments ● Vigilant L6Q Service Package for Hosted/Managed LPR Deployments Subtotal Price List Price: $300.00 Sell Price: $2,160.00 Amount: $10,800.00 Technical Service Start Up Service Qty Item # Description (1) VS-INSTALL Removal of old hardware and installation of (30) L5F cameras w/ COMS boxes and (9) L6Q cameras. ● Includes bucket truck. ● Includes two technicians @ prevailing wage. ● Includes Vigilant camera commissioning for all cameras. ● Constant 120v power must be available at each location. ● Engineered traffic control plans are not included. Subtotal Price List Price: $0.00 Sell Price: $71,000.00 Amount: $71,000.00 Hardware Upgrade Credit Qty Item # Description (30) Upgrade Credit Hardware Upgrade Credit from RSD to L5F. Subtotal Price List Price: $0.00 Sell Price: -$1,300.00 Amount: -$39,000.00 Page 3 of 7 98 Delivery Qty Item # Description (39) VS-SHP-02 Vigilant Shipping Charges - Fixed or Comms ● Applies to each fixed camera LPR System ● Or Communication Box Purchased without LPR System ● Shipping Method is FOB Shipping Subtotal Price List Price: $84.00 Sell Price: $67.00 Amount: $2,613.00 Quote Notes: 1. This Quote will expire in 90 Days from the date of the Quote. 2. Customer shall be responsible for obtaining all necessary permits and engineering drawings, if necessary. Motorola may obtain permits/drawing if mutually agreed upon in writing, at additional cost to the Customer. 3. Compliance to local codes neither guaranteed nor implied. Customer represents and warrants that they have all necessary rights and permissions to the areas where the installation services are provided. 4. This Quote is provided per our conversation & details given by you - not in accordance to any written specification. 5. This Quote does not include anything outside the above stated bill of materials. 6. This purchase does not include a SIM for cellular service 7. MSI's Master Customer Agreement: https://www.motorolasolutions.com/en_us/about/legal.html (and all applicable addenda) shall govern the products & services and is incorporated herein by this reference. Any free services provided under this offer are provided AS IS with no express or implied warranty 8. LASD CLK Pricing. 9. Hardware installation is included. Customer to provide delivery and staging facility and assist with device pre - configuration, if needed. 10. Customer to provide cellular data SIMs for (14) COMS boxes and (9) L6Q cameras. Verizon, AT&T, FirstNet only. Recomend unlimited data plans wiout data throttling & STATIC IP addresses. 11. New COMS boxes & modems at "Eastfield Dr Gate" & Crest Rd Gate" to be used in this project. 12. Data to sync directly and exclusivly to LASD LEARN account. Quoted by: Louis Wershaw - 209-283-0990 - louis.wershaw@motorolasolutions.com Subtotal Price $503,255.00 Total Discount $39,000.00 Sales Tax $27,464.88 Total Price $491,719.88 Page 4 of 7 99 TACTICAL FIXED LICENSE PLATE RECOGNITION: A VISUAL GUIDE Collect targeted, tactical LPR data to aid an investigation, improve safety for an event or ﬁll gaps in your LPR network with our quick-deploy L6Q camera system. This solar, AC or battery-powered camera can be installed and activated in minutes anywhere with cellular coverage to capture LPR data. QUICK-DEPLOY LPR CAMERA SYSTEM With new solutions entering the market for ﬁxed and quick-deploy license plate recognition, here's some guidance to help you better understand how they work. And with seamless integration to Vigilant VehicleManager, a part of the LEARN platform, you can take advantage of having full control of data retention and sharing. Paired with patented search and analytics tools, you’ll be able to generate more investigative insights and actionable leads from billions of detections to help close cases, faster. To learn more, visit motorolasolutions.com/lpr INTELLIGENCE Motorola Solutions, Inc. 500 West Monroe Street, Chicago, Il 60661 U.S.A. motorolasolutions.com MOTOROLA, MOTOTRBO, MOTOROLA SOLUTIONS and the Stylised M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2022 Motorola Solutions, Inc. All rights reserved. 10-2022 [JP1] PERFORMANCE SEARCH VI N SEARCH P L A T E Vigilant V e hi cl e M a n a g er SEARC H P L A T E MAPPIN G MOBILE COMPA NIO N Scan more vehicles and capture more data with our high-performance ﬁxed L5F camera system. This solution is meant for those who never want to miss a vehicle because they never want to let a threat pass undetected, never want to miss a potential lead and never want to see a case go cold. FIXED LPR CAMERA SYSTEM Run the L6Q on battery power and deploy it covertly to gather speciﬁc evidence for an investigation. Our portfolio provides the ﬂexibility to expand your network as desired with extensive mobile, ﬁxed, trailer, Android/iOS app and video-based LPR options that all utilize our widely deployed, tested and proven LPR algorithm. Having choices like the L6Q and L5F allows you to build a license plate recognition program that can be tailored to your needs. Detect vehicle plates, make and model, day or night, with color and IR sensors and dedicated lenses. A simple aiming app allows you to quickly install the L6Q for added safety in an area then move as needed. Use the solar power option to easily ﬁll gaps in your LPR camera network without specialized infrastructure. Scan at 60 FPS simultaneously on up to four cameras per system to detect license plates in dense trafﬁc. With a global shutter, capture crystal clear license plate images on vehicles moving up to 150 MPH. FIXED LICENSE PLATE RECOGNITION DESIGNED TO MEET YOUR NEEDS Page 5 of 7 100 Vigilant Solutions LLC Louis Wershaw Date _______________ Re: LQW-0873-05 Agency: City Of Rancho Palos Verdes Total Cost: $464,255.00 Contract Reference: Palos Verdes Peninsula LPR Upgrade (Purchase) - City of Rancho Palos Verdes Please be advised that the City Of Rancho Palos Verdes will purchase the goods and/or services offered in your Quote LQW-0873-05. This constitutes a purchase pursuant to the terms of the specified contract below, including any applicable addenda. Specified Contract: Master Customer Agreement and attached addenda, signed concurrently herewith. Agency affirms that a purchase order or notice to proceed is not required for contract performance or for subsequent years of service, and acknowledges that pursuant to ___________________________ , the funds for this purchase has been authorized. Customer agrees to appropriate funding in accordance with the contract. Invoices shall be according to the milestone schedule included in the quote and services agreement, should reference ‘LQW-0873-05’ and be sent to: City Of Rancho Palos Verdes Attn: ________________________ ____________________________ ____________________________ The equipment will be shipped to the customer at the following address, and the ultimate destination where the equipment will be delivered to the customer is: City Of Rancho Palos Verdes Attn: ________________________ ____________________________ ____________________________ Sincerely, Signature: _______________________________________ Name: _______________________________________ Title: _______________________________________ Email: _______________________________________ Page 6 of 7 101 Contract Terms Acknowledgment This Contract Terms Acknowledgment (this “Acknowledgment”) is entered into between Vigilant Solutions, LLC, a Delaware corporation (“Vigilant”) and the entity set forth in the signature block below (“Customer”). Vigilant and Customer will each be referred to herein as a “Party” and collectively as the “Parties”. 1. Contract Terms Acknowledgment. Customer acknowledges that they have received Statements of Work that describe the services provided on this Agreement. Parties acknowledge and agree that the terms of the Master Customer Agreement (“MCA”), including all applicable Addenda, shall apply to the Services set forth in the accompanying Ordering Document. Vigilant's Terms and Conditions, available at https://www.motorolasolutions.com/en_us/about/legal.html, including the Master Customer Agreement, is incorporated herein by this reference. By signing the signature block below, Customer certifies that it has read and agrees to the provisions set forth in this Acknowledgment and the signatory to this Acknowledgment represents and warrants that he or she has the requisite authority to bind Customer to this Acknowledgment. 2. Entire Agreement. This Acknowledgment, including the accompanying Ordering Document, supplements the terms of the MCA, applicable Addenda, and Ordering Documents entered between the Parties and forms a part of the Parties’ Agreement. 3. Disputes; Governing Law. Sections 12 – Disputes of the MCA is hereby incorporated into this Acknowledgment mutatis mutandis. 4. Execution and Amendments. This Acknowledgment may be executed in multiple counterparts and will have the same legal force and effect as if the Parties had executed it as a single document. The Parties may sign in writing or by electronic signature. An electronic signature, facsimile copy, or computer image of a signature will be treated, and will have the same effect as an original signature, and will have the same effect, as an original signed copy of this document. This Acknowledgment may be amended or modified only by a written instrument signed by authorized representatives of both Parties. The Parties hereby enter into this Acknowledgment as of the last signature date below. Signature: _______________________________________ Name: _______________________________________ Title: _______________________________________ Email: _______________________________________ Page 7 of 7 102 01007.0514/299102.1 FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF PALOS VERDES ESTATES, RANCHO PALOS VERDES, ROLLING HILLS, AND ROLLING HILLS ESTATES RELATING TO PLACEMENT AND MAINTENANCE OF AUTOMATED LICENSE PLATE RECOGNITION CAMERAS AROUND THE PALOS VERDES PENINSULA THIS FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING (“First Amendment”) is made this 13 day of February 2024, between the CITY OF PALOS VERDES ESTATES, a municipal corporation (“Palos Verdes Estates”), the CITY OF RANCHO PALOS VERDES, a municipal corporation (“Rancho Palos Verdes” or “Lead Agency”), the CITY OF ROLLING HILLS, a municipal corporation (“Rolling Hills”), and the CITY OF ROLLING HILLS ESTATES, a municipal corporation (“Rolling Hills Estates”). Each of the foregoing is sometimes referred to herein as “Member”, or collectively as “Members.” RECITALS A. The Members entered into a Memorandum of Understanding dated June 21, 2016, whereby the Members agreed to enter into a contact with an Automated License Plate Recognition (“ALPR”) service provider to purchase, install, and maintain cameras at various entry- points to the Palos Verdes Peninsula with the data being processed through the Los Angeles County Sheriff’s Department which is the contract law enforcement agency with three of the four cities, Palos Verdes Estates having its own department increasing public safety (the “MOU”). Unless otherwise defined in this First Amendment, all initially capitalized terms have the meaning defined in the MOU. B. The Members desire to enter into this First Amendment to the MOU for the purpose of replacing the existing System that is out of warranty with new ALPR cameras and other new equipment. AGREEMENT NOW, THEREFORE, the Members agree as follows: 1. Amendment to Section 5(a). Section 5(a) of the MOU is amended and restated as follows: (a) Payment. To pay to the Lead Agency (City of Rancho Palos Verdes) their proportional share of the revised costs of the ALPR Contract as shown in Exhibit A of this First Amendment and any other costs authorized under the MOU to purchase, install and operate the upgraded System. The cost estimates presented in Exhibit A have been agreed upon by the Members and are subject to changes in the actual cost of the ALPR Contract. Each Member is required to pay for its own costs, including any charged by the APLR Contractor under a separate agreement with the Contractor. The percentages to be paid by each Member under the Cost Allocation Formula (the “Formula”) are as follows: 103 01007.0514/299102.1 COST ALLOCATION FORMULA (“FORMULA”) Member Percentage City of Palos Verdes Estates 20% City of Rancho Palos Verdes 60% City of Rolling Hills 7% City of Rolling Hills Estates 13% 2. Amendments to Exhibits B and C. Exhibits B and C of the MOU are hereby amended and replaced by the attached Exhibits B and C of this First Amendment. 3. Ratification of MOU as Amended. Except as amended under Sections 1 and 2 above, the remainder of the terms of the MOU will remain the same and are hereby ratified by the Members. IN WITNESS WHEREOF, each of the Members hereto have caused this First Amendment to be executed and attested by its duly authorized officers as of the dates set forth below. [SIGNATURE PAGES FOLLOW] 104 01007.0514/299102.1 PALOS VERDES ESTATES Dated: By: APPROVED AS TO FORM Dated: By: 105 01007.0514/299102.1 RANCHO PALOS VERDES Dated: By: APPROVED AS TO FORM Dated: By: 106 01007.0514/299102.1 ROLLING HILLS Dated: By: APPROVED AS TO FORM Dated: By: 107 01007.0514/299102.1 ROLLING HILLS ESTATES Dated: By: APPROVED AS TO FORM Dated: By: 108 EXHIBIT A - DIVISION OF COSTS Total Project Cost (Purchase and Installation) Camera/Equipment Cost $403,749.68 Installation Cost $71,000.00 Total Cost $ 474,749.68 City Based on Dwelling Units, Population and Land Area (rounded) Purchase and Installation Cost (Vigilant Solutions) PVE 20% $ 94,950.00 RPV RH RHE 60% 7% 13% $284,850 $33,232 $61,717 100% $ 474,749.68 *The City of Rolling Hills Estates annual ongoing cost related to cellular data for camera connectivity is approximately $2,500. 109 EXHIBIT B - MAP 110 EXHIBIT C - CITY ADDRESSES Elaine Jeng, City Manager City of Palos Verdes Estates 340 Palos Verdes Drive West Palos Verdes Estates, CA 90274 (310) 378-0383 Fax: (310) 378-7820 Karina Banales, City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 (310) 377-1521 Greg Grammer, City Manager City of Rolling Hills Estates 4045 Palos Verdes Drive North Rolling Hills Estates, CA 90274 (310) 377-1577 Fax: (310) 377-4468 Ara Mihranian, City Manager City of Rancho Palos Verdes 30940 Hawthorne Boulevard Rancho Palos Verdes, CA 90275 (310) 544-5203 Fax: (310) 544-5293 111 Agenda Item No.: 13.C Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:CONSIDERATION AND POSSIBLE ACTION TO APPROVE THE LOMITA STATION SHERIFF'S DEPARTMENT PURCHASE OF LIDAR/RADAR SPEED DETECTION DEVICE EQUIPMENT FOR USE IN THE THREE REGIONAL CONTRACT LAW PENINSULA CITIES DATE:February 26, 2024 BACKGROUND: On May 11, 2023, Los Angeles Sheriff's Department's (LASD) Lt. Michael White submitted a supplemental equipment purchase request dated April 19, 2023 (Attachment A), at the Regional Contract Law Committee (RCLC) meeting. The recommended supplemental equipment purchase is an upgraded system utilizing modern technology video recording in addition to LIDAR/RADAR that keeps deputies in the field and provides evidence to better secure convictions. Lt. White also provided a quote from the vendor Kustom Signals, Inc., with product specifics and pricing (Attachment B). During the RCLC meeting, members requested that Lt. White inquire if the City of Lomita would participate in the purchase of the supplemental equipment so that the vehicles assigned to Lomita Station could be used at all four cities patrolled by Lomita Station Deputies. Lt. White later reported to staff that the City of Lomita purchased their own equipment and would not participate in purchasing this supplemental equipment to be used on the Palos Verdes Peninsula. A question was raised as to why the cost of this equipment wasn’t already included in the annual LASD service contract. Lt. White remarked that LASD provides all necessary equipment required; however, this supplemental equipment purchase would provide additional modernized resources to field deputies than is currently available. The City of Lomita purchased similar hand-held model LIDAR/RADAR equipment a few years ago and the Lomita deputies found them to be more effective in the field. On November 9, 2023, the supplemental equipment request was brought back for review by the RCLC and possible action to purchase LIDAR/RADAR equipment in accordance with the 112 RCLC Purchasing Policy for Supplemental Sheriff Equipment. In 2021, the RCLC adopted a Purchasing Policy for Supplemental Sheriff Equipment whereby, outlining supplemental equipment purchase processes, approval thresholds, and member cities' financial obligation percentages per capita. (Attachment C) The quote for the supplemental equipment is $16,455.36. The fiscal impact to the member cities based on approved percentages from the RCLC Purchasing Policy for Supplemental Sheriff Equipment is as follows: Rancho Palos Verdes (68%) - $11,189.65 Rolling Hills Estates (28%) - $4,607.50 Rolling Hills (4%) - $658.21 Captain Guerrero presented an update clarifying that Lomita Station would not participate in the purchase of LIDAR/RADAR equipment since the City of Lomita currently purchases its own LIDAR/RADAR equipment. RCLC Staff and Lt. White clarified that the equipment is handheld (not built within the vehicle) and checked out by station deputies. Lieutenant White confirmed that all deputies who work in supplemental traffic enforcement from Lomita Station are LIDAR-trained and understand their mission is to enforce traffic. Chair Bradley asked Lt. White about existing equipment and requested clarification on the request for LIDAR and RADAR equipment. Lt. White confirmed the request is for upgraded new equipment with camera functionality that records an image of the vehicle in addition to the LIDAR/RADAR technology. Lieutenant White also confirmed that it is the same equipment purchased by the City of Lomita two years ago. Councilmember Dieringer made a motion, seconded by RCLC Chair Bradley, to approve the purchase of the LIDAR/RADAR equipment for use in Rancho Palos Verdes, Rolling Hills Estates, and Rolling Hills. It is important to note this item was not presented to the City Council at the second meeting in November or any subsequent meetings for review and approval following the November 9, 2023, RCLC meeting. Staff acknowledges the importance of timely communication with the City Council and commits to bringing similar requests to their attention sooner. This will ensure the City Council remains fully informed and engaged in the decision-making processes regarding LASD equipment purchase requests. DISCUSSION: Staff recommends that the City Council review the supplemental equipment purchase and direct staff to move forward with the purchase following the RCLC Purchase Policy guidelines. FISCAL IMPACT: A detailed contract quote provided by the vendor, Kustom Signals, Inc., for the purchase of new LIDAR/RADAR equipment is $16,456.36. Through their respective City Councils and the Peninsula Regional Law Committee, the three cities have preliminarily approved the purchase and the cost-sharing allocation below through the 2021 approved RCLC Purchase Policy. 113 Council action is required to amend the budget and increase appropriations in the General Fund by $658.21 through a transfer from available General Fund Reserves. The use of General Fund Reserves is consistent with City policy. RECOMMENDATION: Approve as presented and direct staff to return with a Budget Amendment. ATTACHMENTS: Attachment A - PS_LAS_230419_LIDAR-RADAR_EquipmentRequest.pdf Attachment B - PS_LAS_230523_KustomSignals_Quote.pdf Attachment C - PS_LAS_210513_RCLC_PurchasingPolicy_LASD_SuppEquip.pdf 114 SH-AD-32A (8/17) COUNTY OF LOS ANGELES SHERIFF’S DEPARTMENT “A Tradition of Service Since 1850” DATE: April 19, 2023 FILE: OFFICE CORRESPONDENCE FROM: MICHAEL A. WHITE, A/CAPTAIN LOMITA STATION TO: CITY MANAGERS PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE SUBJECT: REQUEST FOR EQUIPMENT Background Lomita Sheriff’s Station encourages traffic safety and enforces traffic laws in the Peninsula Region. These tasks aim to reduce the number of persons injured or killed in collisions that occur on the Peninsula. According to the Insurance Institute for Highway Safety (IIHS), speed-related crashes are responsible for approximately 10,000 fatalities annually in the United States. In fact, the IIHS states 26% of all fatal traffic collisions involve excessive speed. In 2019, Lomita Station investigated 336 traffic collisions in the Peninsula Region. In 2022, after the previous purchase and deployment of upgraded speed enforcement equipment, that number fell to 217 traffic collisions, a reduction of 35%. As part of continued efforts to combat traffic collisions through enhanced enforcement, Lomita Station requests the acquisition of additional RADAR and LIDAR units to provide deputies with the latest generation of enforcement technology. Discussion There are three full-time deputies assigned solely to traffic enforcement duties in the Peninsula Region (two deputies utilizing patrol cars and one deputy assigned to a motorcycle) in addition to the standard roster of deputies assigned to respond to calls for service and other law enforcement needs. Lomita Station currently has 3 LIDAR units and 2 mobile RADAR units assigned to the three traffic enforcement deputies. This poses a problem where all three deputies simultaneously engage in traffic enforcement duties. Both LIDAR and RADAR units have specific strengths and weaknesses and are best used in concert with one another. 115 Recently, Lomita Station has trained more personnel in the use of RADAR/LIDAR as required by 40802 of the California Vehicle Code. Lomita Station currently has the speed enforcement equipment assigned to our traffic enforcement personnel, who are utilizing the equipment effectively. Unfortunately, those additional deputies who are now trained in using RADAR/LIDAR don’t have the speed enforcement equipment to utilize their new skills and supplement the current traffic enforcement regime. In addition to purchasing additional equipment, the latest technology in speed enforcement is the LaserCam4 from Kustom Signals. The laser incorporates the same circuitry as the ProLaser4 that our deputies are familiar with and adds a video camera capable of recording images of the target vehicle along with the speed information on the screen. The addition of video evidence can potentially contribute to increased conviction rates and prevent our deputies from being taken out of the field for court hearings when individuals contest their citations. The purchase of one unit will allow Lomita Station to explore this new technology and the potential enforcement benefits the video evidence provides. Equipment from Kustom Signals was considered in this analysis as it is one of the largest US-based manufacturers of traffic enforcement equipment. The equipment currently used at Lomita Station is already from this manufacturer, and the build quality has been field tested, as exhibited by 15-year-old equipment still being utilized today. The current RADAR and LIDAR calibration services provider for Lomita Station also recommended the equipment. Conclusion The previous purchase of speed measuring equipment has enhanced the ability of Lomita Station to enforce speed limits, potentially contributing to a significant decrease in traffic collision reports in the Peninsula Region. The purchase of additional equipment would allow additional line personnel to supplement the efforts of the traffic enforcement deputies in enforcing the law in the Peninsula Region. Recommendation Purchase the following (based on the most recent NASPO contract information, subject to change upon confirmation with the vendor): 3x “Pro Laser 4” LIDAR handheld units @ $2,340.74 3x “Directional Talon” RADAR handheld units @ $1,293.13 1x “LaserCam4” LIDAR handheld unit @ $5,553.75 Approximate total acquisition cost, including 10.25% Los Angeles County sales tax: $18,142.03 116 7/28/2023Expiration Date 5/4/2023Created Date 10901 W 84th Terr Suite 100 Lenexa, KS 66215 Address awalker@kustomsignals.comEmail (913) 428-3285Phone Amy WalkerPrepared By 00005959Quote Number Quote Acceptance Signature Name Title Date . . CA Purchasing Agreement #7-20-70-45-02 SHIPPING INCLUDED ***************ADDITIONAL OPTIONS************* LaserCam 4 IR Torch Kit (at time of order only) for portable night operations Includes IR flash light, remote cable, 2x 18650 rechargeable batteries, dual battery charger, mounting bracket with quick release $292 * Applicable Sales Tax Not Included. Seller may charge Buyer a 25% restocking fee. $16,455.36Total Amount $0.00Shipping and Handling $16,455.36Subtotal 26123 NARBONNE AVE LOMITA, CA 90717-2913 USA Ship To LOS ANGELES CO SHERIFF'S OFFICEShip To Name 26123 NARBONNE AVE LOMITA, CA 90717-2913 USA Bill To LOS ANGELES CO SHERIFF'S OFFICEBill To Name Quote To: Product Code Quantity Product Description Sales Price Total Price 1670 3.00 Directional Talon Stationary Mode w/ Corded Removable Handle, and Fastest $1,293.13 $3,879.39 2100 1.00 LaserCam® 4 powered by ProLaser® 4 bundle includes AutoTrak, Wi-Fi, AES 256 encryption, inclinometer, GPS, Li-polymer rechargeable battery, AC battery charger, USB to PC Cable, 16 GB video memory (8+ hours), hard carry case and ProLog LITE video laser back office. $5,553.75 $5,553.75 2000 3.00 ProLaser 4 bundle includes a Hogue grip, 8 AA rechargeable batteries with charger (4 of which are spares), USB to PC interface cable, 12V accessory power to USB adapter, and hard carry case. Includes shipping & Handling. $2,340.74 $7,022.22 Totals 117 7/28/2023Expiration Date 5/4/2023Created Date 10901 W 84th Terr Suite 100 Lenexa, KS 66215 Address awalker@kustomsignals.comEmail (913) 428-3285Phone Amy WalkerPrepared By 00005959Quote Number Quote Acceptance Signature Name Title Date 118 REGIONAL CONTRACT LAW COMMITTEE POLICY DATE ADOPTED: 5/13/2021 SUBJECT: Purchasing Policy for Supplemental Sheriff Equipment POLICY: The Regional Contract Law Committee (RCLC, “Committee”) desires to memorialize a purchasing policy for the Lomita Station Sheriff’s Department (Department) to purchase equipment supplemental to the regional law enforcement services contract. Therefore, the RCLC has established this policy for the consideration of purchasing requests made by the Sheriff’s Department. Whereby the Sheriff’s Department seeks funding to purchase supplemental equipment from the cities represented by the RCLC (Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates), the following details the process by which the Department may seek approval for proposed purchases and the Cities may disburse funds: 1. For purposes of this policy, the Sheriff’s Department must submit a quote, comprising full cost information to the RCLC in order for the Committee to review and potentially approve. A completed quote must include: 1.1. the vendor’s description of the item(s), 1.2. anticipated unit cost of the item(s), 1.3. proposed not to exceed amount for approval, and 1.4. a narrative description of the need for and/or use of the item(s). 2. The Sheriff’s Department may solicit quotes at its discretion, according to internal procurement practices, and shall present its purchase request to the RCLC in advance of purchasing the item(s). 3. Purchases will only be allowed for the approved amount. If the purchase amount changes, the RCLC must be informed before the purchase occurs. Any purchases made prior to RCLC approval are subject to the RCLC’s ultimate decision of providing funding for the item(s). The RCLC shall not be held financially responsible for item(s) purchased prior to the RCLC’s consent. 4. The RCLC shall review all requested equipment expenditures at the regularly scheduled Committee meetings. The Sheriff’s Department may request an item be placed on the agenda no less than two weeks in advance of the meeting. 119 5. Should the expenditure(s) be approved by the RCLC, invoices shall be billed to the City of Rancho Palos Verdes (30940 Hawthorne Blvd., Rancho Palos Verdes CA 90275). Rancho Palos Verdes shall invoice Rolling Hills and Rolling Hills Estates for their portion of the amount as follows: Rancho Palos Verdes (68%); Rolling Hills Estates (28%); and Rolling Hills (4%). 6. It remains the responsibility of the Sheriff’s Department to ensure timely delivery of equipment, full working order of the equipment, and timely delivery of invoices to the City of Rancho Palos Verdes. 7. If the total cost of the purchase is less than $3,000 the City Managers from the three cities may authorize the expenditure without a vote by the RCLC. BACKGROUND: The RCLC occasionally is asked to approve supplemental expenditures for the Lomita Sheriff’s Station, in addition to its contracted budget. Without County or grant funds, it is the responsibility of the RCLC, and the three cities, to evaluate and fund the supplemental equipment purchases conducted by the Lomita Sheriff’s Station. 120 Agenda Item No.: 15.A Mtg. Date: 02/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:CONSIDERATION OF PARTICIPATING IN SECOND ANNUAL ARBOR DAY EVENT AT THE CITY HALL CAMPUS ON APRIL 26, 2024 DATE:February 26, 2024 BACKGROUND: Arbor Day, from the Latin origin of the word arbor, is a holiday that celebrates the planting, upkeep, and preservation of trees. For centuries, communities spanning the globe have found various ways to honor nature and the environment. Arbor Day has been celebrated in the nation since April 10, 1872, when about 1 million trees were planted in Nebraska. The idea stemmed from J. Sterling Morton, a tree enthusiast and Nebraska newspaper editor. As Arbor Day Foundation explains, people moving to the state’s plains missed living among trees they needed for fuel, lumber, shade, and erosion control. The foundation says that celebrating the holiday by planting trees is a tradition that sprouted in 45 states and territories by 1920, especially in schools. Today, tree lovers mark the day in all 50 states after President Richard Nixon issued a proclamation designating the last Friday of April 1970 as National Arbor Day. Last year, then-Mayor Pro Tem Leah Mirsch officially announced April 28, 2023, as Arbor Day in the City of Rolling Hills. In celebration of Arbor Day, city partner Bennett Landscaping donated a tree and planted the donated tree on the City Hall campus that same day. Mayor Pro Tem Mirsch, resident Ralph Black, Rolling Hills Community Association Manager Kristen Raig, and City Clerk Christian Horvath attended the event. The celebration event was the first in Rolling Hills. Bennett Landscaping discussed with staff that they would like to celebrate annually with the city. DISCUSSION: Bennett Landscape has again offered to celebrate Arbor Day on Friday, April 26, 2024, by providing a tree of choice, if available, soil and planting amendments, slow-release fertilizer 121 tablets, lodgepole staking, and cinch ties, as well as labor, and 60-day post-maintenance watering at no additional cost to the City. If the City Council is interested in participating again, staff will promote the event through the blue newsletter and Nextdoor. This year staff will also coordinate with the RHCA and different clubs to gain broader resident outreach and awareness. Per Ric Dykzeul's City Hall landscape design plan, which will be presented to the City Council in March 2024 for review and approval, there are three proposed locations for additional trees: 1. The first is opposite the traffic circle / mailbox on north side of parking area. 2. The second is just beyond community association parking as the access road narrows on the south side. 3. The third proposed tree (Tabaebuia impetiginosa – pink trumpet tree) was planted last year between City Hall and Portuguese Bend Road along the Equestrian path as part of the Arbor Day Celebration. Finally, Bennett Landscape can accommodate three planting sessions and is seeking guidance from the City Council regarding the selection of one of the following time frames: 9 am, 11 am, 12:30 pm, 2 pm, and 3:30 pm. FISCAL IMPACT: There is no fiscal impact to celebrating Arbor Day. RECOMMENDATION: Receive and file. ATTACHMENTS: CL_AGN_240212_CC_Bennett_ArborDay_Offer.pdf CL_AGN_230508_CC_ArborDay_Pics.pdf CL_AGN_240212_CC_ArborDay_ND-Post_2023.pdf CL_NWS_230420_F.pdf 122 123 Page 4 of 4 124 125 CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 18, 2023 Issue No. 23-08 THE LOS ANGELES COUNTY FIRE DEPARTMENT TELLS ALL: Secrets to June’s Brush Clearance Inspections. Sunday, April 30, 2023, 4pm-6pm The Block Captain Program is hosting a Q/A event with free food and libations on the LA County Fire Department’s upcoming brush clearance inspections commencing on June 1 in Rolling Hills. LA County Fire Department Assistant Fire Chief Brian Bennett, overseeing all the operations in the Southbay cities will discuss changes to expect in the 2023 Brush Clearance Inspections. Please RSVP at 310-377-1521 or email Christian Horvath at chorvath@cityofrh.net by April 23 POTENTIAL CAPITAL IMPROVEMENT FUNDS FROM CONGRESSMEMBER TED LIEU! Congressmember Ted Lieu advocated City staff’s request for $1.8M to the House Appropriations Committee in March 2023 to fund the construction of the 8” sewer main on Portuguese Bend Road/Rolling Hills Road. Earlier in the fiscal year, the City Council directed City staff to pursue grant funds for the project. City staff found an opportunity through Congressmember Lieu’s Community Project Funding program and requested funds through a process competing with other municipal projects in the Southbay. City staff anticipates news of potential funding by October 1, 2023. OUTDOOR SIREN STUDY PROJECT UPDATES At the March 27th City Council meeting, the Council approved an amended agreement with HQE Systems, Inc. to perform another sound propagation study utilizing three City Council approved pole locations: (1) City Hall, (2) Fire Station 56, and (3) CalWater site adjacent to the Crest Road East gate. HQE Systems Inc. is anticipated to provide results of the study within a month. ARBOR DAY EVENT AT CITY HALL CAMPUS FRIDAY, APRIL 28th – 9:00am Arbor Day, which literally translates to “tree” day from the Latin origin of the word arbor, is a holiday that celebrates the planting, upkeep and preservation of trees. For centuries, communities spanning the globe have found various ways to honor nature and the environment. Join the Mayor and Mayor Pro Tem for a new tree planting in celebration of Arbor Day on the City Hall campus. The tree and care are donated by Bennett Landscape. COURTS CLUB CINCO DE MAYO EVENT! SUNDAY, MAY 6th – 8:30am-11am SAVE THE DATE! CABALLEROS PANCAKE BREAKFAST SUNDAY, MAY 21, 2023 ROLLING HILLS CRIMES REPORTED For the time period March 26-April 8, 2023 None U P C O M I N G C I T Y M E E T I N G S City Council Meeting 04/24/23 at 7:00 pm Planning Commission Meeting 5/16/22 at 6:30pm Traffic Commission Meeting 5/25/23 at 8:30am CITY COUNCIL PRELIMINARY BUDGET DISCUSSIONS To address the anticipated structural deficit for the next fiscal year, at the March 27, 2023 City Council meeting, the City Council directed staff to cut the budget for City Council expenses by 50% and emergency preparedness by approximately $30,000. City staff was also directed to eliminate false alarm fees and convert the $750 deposit to a fee for publication and noticing costs associated with private development projects. Additionally, the City Council also discussed the refuse service fee. For the past eight years, the City Council charged residents $1,100 per parcel per year for refuse collection services. The service fee increases annually based on the Sewer/Water/Trash Consumer Price Index per the Franchise Agreement with Republic Services. Each year, the City Council would vote on whether if they want to fund the rate increase using city funds or charge the residents accordingly on the Los Angeles County property tax roll. In the last eight fiscal years, the City Council voted to pay for the service fee rate increases using city funds, keeping the charge to residents at $1,100 per parcel per year . To close the gap on the anticipated deficit estimated at $350,000 for the upcoming fiscal year , the City Council voted to charge the residents the rate for 2023-2024 (estimated at $1,432.11 per parcel) OR an amount between $1,100 and $1,432.11. To do so, the City is required to adhere to the provisions of Proposition 218. PROPOSITION 218 NOTICE ON POTENTIAL REFUSE COLLECTION SERVICE FEE INCREASE In accordance with state law, and the City Council’s direction to staff at the March 27, 2023 meeting, each resident will soon be receiving a notice on the potential refuse service fee increase. A public hearing is scheduled on June 12, 2023 at 7:00 p.m. in Council Chambers for residents to share their thoughts on the matter. Residents can also submit a written protest to the increase. Please contact City Attorney Pat Donegan at (310) 377-1521 with questions. EMERGENCY PREPARED: WELLNESS CHECK AT FIRE HYDRANTS IN THE COMMUNITY As a part of the city’s on-going emergency preparedness efforts, City staff met with the Los Angeles County Fire Assistant Chief Brian Bennett on Friday, April 14, 2023 discussing the health of the fire hydrants in Rolling Hills. Are they well maintained? Do they have the adequate water pressure to fight fires? Are they accessible/visible to the Fire Department? The responsibility to ensure functionality, and proper maintenance of fire hydrants is shared between the water purveyor and the Fire Department. City staff requested Chief Bennett to provide a wellness assessment of the hydrants in the community. In response, this week he met with representatives of California Water Service (Cal Water), the purveyor for Rolling Hills and reported that Cal Water has a hydrant maintenance team that provides scheduled service to all fire hydrants. The scheduled service includes test for flow, pressure and leaks. Cal Water is also maintaining a 36” clearance around each hydrant and cleaning and painting the inventory regularly. Cal Water reported no current issues with hydrants in Rolling Hills. Please report concerns with hydrants to Cal Water Service 24 HR Line (310) 257-1400. 126 TENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 24, 2023 THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. Public Participation: The meeting agenda is available on the City’s website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City’s website (https://www.rolling-hills.org/government/agenda/index.php). Members of the public may observe and submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (e.g., phone numbers, addresses, etc.) t hat you do not want to be published. To locate City Council Meeting Agendas and recordings, go to: https://cms5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cms5.revize.com/revize/rollinghillsca/government/city_council/city_council_archive_agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS A. PRESENTATION OF CAL CITIES WOMEN'S CAUCUS, WOMEN OF PERSISTENCE AWARD CERTIFICATE AND CITY COUNCIL COMMENDATION TO ROLLING HILLS RESIDENT DR. CARMEN ESTRADA SCHAYE B. PRESENTATION BY SITELOGIQ 5. APPROVE ORDER OF THE AGENDA 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) 7. PUBLIC COMMENT ON NON-AGENDA ITEMS This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 8. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF APRIL 24, 2022 B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: APRIL 10, 2023 D. PAYMENT OF BILLS E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR FEBRUARY 2023 F. RECEIVE AND FILE PROFESSIONAL SERVICES AGREEMENT WITH MNS ENGINEERS, INC TO COMPLETE A NOTICE OF INTENT (NOI) IN THE NEXT ROUND OF CALOES/FEMA FUNDING FOR ADDITIONAL VEGETATION MANAGEMENT PROJECT(S) IN ROLLING HILLS G. APPROVE AREA G'S SOUTH BAY ALERT ADMINISTRATOR CONTRACT RENEWAL FOR USE WITH THE EVERBRIDGE SYSTEM H. CONSIDER AND APPROVE SUBSCRIPTION TO LOS ANGELES COUNTY'S GEOGRAPHIC INFORMATION SYSTEM (GIS) 9. EXCLUDED CONSENT CALENDAR ITEMS 10. COMMISSION ITEMS 11. A. ZONING CASE NO. 22-51: REQUEST FOR APPROVAL OF A SITE PLAN REVIEW FOR 1) A 912-SQUARE-FOOT SWIMMING POOL/SPA, 2) DETACHED GARAGE, 3) APPURTENANT STRUCTURES, HARDSCAPE, LANDSCAPE, AND 4) NON-EXEMPT GRADING; CONDITIONAL USE PERMITS FOR 1) AN EQUESTRIAN RIDING ARENA, 2) RELOCATION OF AN EXISTING DRIVEWAY APRON, 3) 1,334-SQUARE-FOOT RECONSTRUCTED STABLE ON THE SAME FOOTPRINT; AND VARIANCES FOR 1) STRUCTURES TO ENCROACH INTO THE REQUIRED SETBACKS AND FRONT YARD, AND 2) TO EXCEED THE 20% FRONT YARD COVERAGE FOR THE DRIVEWAY, IN ZONING CASE NO. 22-81 LOCATED AT 9 PORTUGUESE BEND ROAD, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 74-RH) (WILLIS) 12. PUBLIC HEARINGS 13. OLD BUSINESS 14. NEW BUSINESS A. FISCAL YEAR 2022/23 INTERIM FINANCIAL REPORT FOR THE NINE MONTHS ENDED MARCH 31, 2023 B. CONSIDER AND APPROVE AMENDED CITY MANAGER EMPLOYMENT CONTRACT 15. MATTERS FROM THE CITY COUNCIL 16. MATTERS FROM STAFF 17. RECESS TO CLOSED SESSION 17. RECONVENE TO OPEN SESSION 18. ADJOURNMENT NEXT REGULAR MEETING: MONDAY, MAY 8, 2023 AT 7:00 P.M. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agpenda and attendance at this meeting. 127