CL_AGN_240408_CC_AgendaPacket_F1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF APRIL 8, 2024
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, April 08, 2024
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1362 Next Ordinance No. 385
1
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 25, 2024
REGULAR MEETING
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.ADOPT RESOLUTION NO. 1361 ACCEPTING CALIFORNIA WATER
SERVICE’S 2024 LAWN-TO-GARDEN REBATE PROGRAM OFFER TO
IMPLEMENT HOME HARDENING STRATEGIES AND REFRESHED WATER
WISE PLANTING AND IRRIGATION IN AND AROUND CITY HALL CAMPUS AND
FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
RECOMMENDATION: Approve as presented.
8.F.APPROVE THE HARBOR TOXICS COST SHARE FORMULA FOR THE
UPCOMING MEMORANDUM OF UNDERSTANDING WITH THE REGIONAL
MONITORING COALITION
RECOMMENDATION: Approve as presented.
8.G.AUTHORIZE AGREEMENT WITH SOUTH BAY CITIES COUNCIL OF
GOVERNMENTS TO IMPLEMENT SB 1383 LOCAL ASSISTANCE GRANT
PROGRAM AWARDED BY CALRECYCLE
REC OMMEN D AT ION: It is recommended that the City Council accept the
grant terms and authorize the City Manager to execute a contract with
SBCCOG for grant administration.
CL_AGN_240408_CC_AffidavitofPosting.pdf
CL_MIN_240325_CC_F.pdf
CL_AGN_240408_CC_PaymentOfBills.pdf
ResolutionNo1361_CalWater_LTG_Rebate_Acceptance.pdf
Attachment A - PW_MS4_RH_AnnualPlan2024-25_SCW_Expenditures(Final2).pdf
Attachment B - Harbor Toxic Downstream FY 2024-2029_R1.pdf
Attachment C - Harbor Toxic Downstream FY 2024-2029_R1_worse case.pdf
Attachment D - GWMA_MOU_FINAL_2019.pdf
Attachment E - PW_MS4_TMDL Phase II Report_FINAL_March2022.pdf
CA_AGR_SBCCOG_Standard_CONSULTING_AGREEMENT__SB1383GrantProgram_D3.pdf
GR_CRC_SB1383Grant2023_240226_AwardEmail.pdf
GR_CRC_SB1383Grant2023_ExhibitA_SB 1383 Local Assistance Terms and Conditions
FY22-23.pdf
GR_CRC_SB1383Grant2023_ExhibitB_Procedures and Requirements - SB 1383 Local
Assistance Grant.pdf
SB1383LocalAssistanceGrantProgram_EligibleCostsFY22-23.pdf
ResolutionNo1353_CalRecycle_Grant_Applications_F_E.pdf
GR_CRC_SB1383Grant2023_231214_CC_StaffReport.pdf
2
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
11.PUBLIC HEARINGS
12.OLD BUSINESS
13.NEW BUSINESS
13.A.PRELIMINARY FISCAL YEAR 2024/25 PROJECTIONS AND BALANCING FOR
THE GENERAL FUND
R E C O M M E N D AT I O N : Receive a presentation from staff on preliminary
General Fund revenue and expenditure projections for fiscal year 2024/25;
and receive direction from Council regarding the increase to refuse rates
starting July 1, 2024, and the noticing requirements to City residents
pursuant to Proposition 218.
14.MATTERS FROM THE CITY COUNCIL
15.MATTERS FROM STAFF
15.A.CONSIDER DISSOLVING THE STANDING SOLID WASTE AND RECYCLING
COMMITTEE AND CREATE A LIMITED AD HOC COMMITTEE TO RESOLVE
SPECIFIC ISSUES RELATED TO SOLID WASTE SERVICES IN THE CITY
RECOMMENDATION: Approve as presented.
16.RECESS TO CLOSED SESSION
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT
Next regular meeting: Monday, April 22, 2024 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_AGN_CC_231214_07_CalRecycle_AuthorizationLetter.pdf
GR_CRC_SB1383Grant2023_Rolling Hills_Application_Certification.pdf
GR_CRC_SB1383Grant2023_Rolling Hills_SB1383Budget.pdf
Attachment A - CL_AGN_240408_CC_Prelim_GF_RevProjections_FY24-25.pdf
Attachment B - CL_AGN_240408_CC_Building_Revenue_Analysis_FY 2024-25.pdf
Attachment C - CL_AGN_240408_CC_Budget_Summary.pdf
Attachment D - CL_AGN_240408_CC_Prelim_FY24-25_Projections.pdf
CC_ASM_240122_CommitteeAssignments_F.pdf
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
3
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
4
Agenda Item No.: 8.A
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF APRIL 8, 2024
DATE:April 08, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_240408_CC_AffidavitofPosting.pdf
5
Administrative Report
8.A., File # 2261 Meeting Date: 04/08/202 4
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF
APRIL 8, 2024
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Adjourned Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time APRIL 8, 2024 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: April 5, 2024
6
Agenda Item No.: 8.B
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:April 08, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
7
Agenda Item No.: 8.C
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 25,
2024 REGULAR MEETING
DATE:April 08, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_240325_CC_F.pdf
8
MINUTES – CITY COUNCIL MEETING
Monday, March 25, 2024
Page 1
Minutes
Rolling Hills City Council
Mon day, March 25, 2024
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Mirsch
presiding.
2. ROLL CALL
Councilmembers Present: Wilson, Black, Dieringer, Mayor Pro Tem Pieper, Mayor Mirsch
Councilmembers Absent: None
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
John Signo, Planning & Community Services Director
Samantha Crew, Management Analyst
Stephanie Grant, Assistant Planner
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Mayor Pro Tem Pieper
4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Mayor Mirsch requested that Item 12B be moved ahead of Item 12A; and that Item 13A also be moved ahead
of Item 12A in the event that potential speakers were present when the item is called. Without objection, so
ordered.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE
7. PUBLI C COMMENT ON NON-AGENDA ITEMS
Public Comment: Melissa McNabb
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH
25, 2024
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 11, 2024 REGULAR MEETING
8.D. PAYMENT OF BILLS
8.E. PULLED BY MAYOR MIRSCH
9
MINUTES – CITY COUNCIL MEETING
Monday, March 25, 2024
Page 2
Motion by Councilmember Dieringer, seconded by Mayor Pro Tem Pieper to approve Consent Calendar
except for Item 8E. Motion carried unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR FEBRUARY
2024
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Dieringer to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
Mayor Mirsch moved to Item 12B.
12. OLD BUSINESS
12.B. RECEIVE A STATUS UPDATE ON TENNIS COURT ADA, CABANA AND TENNIS COURT #1
EXPANSION PROJECTS (PENDING RHCA PLANS)
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Alan Palermo, City Consultant
Public Comment: Alfred Visco, Sean Bennett
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Dieringer to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
Mayor Mirsch moved to Item 13A.
13. NEW BUSINESS
13.A. APPROVE PROPOSED CITY HALL CAMPUS LANDSCAPE DESIGNS AND ACCEPTANCE OF
CALIFORNIA WATER SERVICES 2024 TURF REPLACEMENT REBATE PROGRAM OFFER TO
ASSIST IN EFFECTUATING HOME HARDENING STRATEGIES AND REFRESHED WATERWISE
PLANTINGS AND IRRIGATION
Presentation by Assistant Planner Stephanie Grant
Cal Water Service representative Christy Colby
10
MINUTES – CITY COUNCIL MEETING
Monday, March 25, 2024
Page 3
Ric Dykzeul – Landscape Architect
Sean Bennett – Bennett Landscape
Public Comment: Melissa McNabb, Marian Visco, Judith Haenel, Alfred Visco
Motion by Mayor Pro Tem Pieper, seconded by Mayor Mirsch to approve as presented for Phase 1 execution
only, but get input from Bennett Landscape on non-itemized time and material costs. If time and material
costs are more than $6K, staff shall return to City Council for approval. Motion carried with the following vote:
AYES: Wilson, Pie per, Mayor Mirsch
NOES: Black, Dieringer
ABSENT: None
Mayor Mirsch moved to Item 12A.
12.A. APPROVE THE HARBOR TOXICS COST SHARE FORMULA FOR THE UPCOMING
MEMORANDUM OF UNDERSTANDING PERIOD WITH THE REGIONAL MONITORING
COALITION
Presentation by Management Analyst Samantha Crew
Planning & Community Services Director John Signo
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to receive and file; direct staff to
work with McGowan Consultants regarding potentially exiting the Regional Monitoring Coalition, or if not
possible, requesting a reduction of the City’s proposed cost share amount; and return with an update at the
April 8, 2024 City Council meeting. Motion carried unanimously with the following vote:
AYES: Wilson, Bla ck, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
12.C. RECEIVE AND FILE AN UPDATE FROM SITELOGIQ REGARDING THE SOLAR
PHOTOVOLTAIC DUAL-FUEL EMERGENCY GENERATOR PROJECT FOR THE CITY HALL
CAMPUS BACK-UP POWER / RESILIENCY AND TIMELINE TOWARDS A PUBLIC HEARING
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Public Comment: Alfred Visco
Motion by Councilmember Dieringer, seconded by Mayor Pro Tem Pieper to defer a decision until SiteLogiQ
can present a cost estimate for a Solar / Duel-fuel backup generator serving both City Hall campus buildings.
Motion carried unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
13. NEW BUSINESS
13.B. APPROVE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
REVIZE LLC. AKA REVIZE SOFTWARE SYSTEMS FOR A ONE-YEAR EXTENSION OF
WEBSITE REDESIGN, HOSTING, AND SOFTWARE SERVICES
11
MINUTES – CITY COUNCIL MEETING
Monday, March 25, 2024
Page 4
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Dieringer to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL – NONE
15. MATTERS FROM STAFF
15.A. RECEIVE AND FILE NOTIFICATION FROM CONGRESSMAN LIEU'S OFFICE REGARDING
FISCAL YEAR 2024 LOCAL COMMUNITY PROJECT FUNDING AWARD OF $1 MILLION
DOLLARS TOWARDS PHASE 1 OF THE PORTUGUESE BEND ROAD / ROLLING HILLS ROAD
8" SEWER MAIN PROPOSED CAPITAL PROJECT
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Public Comment: Alfred Visco
Motion by Councilmember Dieringer, seconded by Mayor Pro Tem Pieper to receive and file; direct staff to
agendize an item regarding the potential Portuguese Bend Road/Rolling Hills Road 8” Sewer Line Project
Phase 1. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
15.B. VERBAL UPDATE ON REPUBLIC SERVICES CLEANUP EVENTS
Presentation by City Manager Karina Bañales
16. RECESS TO CLOSED SESSION – NONE
17. RECONVENE TO OPEN SESSION – NONE
18. ADJOURNMENT: 9:42 P.M.
The meeting was adjourned at 9:42 p.m. on March 25, 2024. The next regular adjourned meeting of the City
Council is scheduled to be held on Monday, April 8, 2024 beginning at 7:00 p.m. in the City Council Chamber
at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link
at: https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
12
MINUTES – CITY COUNCIL MEETING
Monday, March 25, 2024
Page 5
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Leah Mirsch, Mayor
13
Agenda Item No.: 8.D
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:April 08, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_240408_CC_PaymentOfBills.pdf
14
Check Run 04/03/2024
Check No.Check Date Payee Description Amount
028548 4/3/2024 Alan Palermo Consulting Mar 3 to Mar 30 Svcs - ADA, Sewer, Underground 2,846.25
028549 4/3/2024 Alvin Serpa C&D Refund Permit#874 - 0 Poppy Trail 1,000.00
028550 4/3/2024 Bennett Landscape Landscape Maintenance Services April 2024 1,139.67
028551 4/3/2024 Cell Business Equipment Black Toner Supply Freight 27.00
028551 4/3/2024 Cell Business Equipment Cyan Toner Supply Freight 27.00
028551 4/3/2024 Cell Business Equipment Waste Toner Supply Freight 23.00
028551 4/3/2024 Cell Business Equipment Yellow Toner Supply Freight 27.00
CHECK TOTAL $ 104.00
028552 4/3/2024 Cox Communications Phone Service Mar 26 - Apr 25, 2024 6.76
028553 4/3/2024 Environmental Design Associates ZC24-010 Landscape Plan Review - 3 Pine Tree Lane 1,250.00
028554 4/3/2024 County of Los Angeles February 2024 Animal Housing Care/Control 412.68
028555 4/3/2024 County of Los Angeles Building Services - January 2024 2,165.23
028556 4/3/2024 LA County Sheriff's Department February 2024 Law Enforcement Services 33,732.05
028557 4/3/2024 McGowan Consulting Municipal Stormwater Consulting Services February 6,052.90
028558 4/3/2024 Palos Verdes Peninsula Unified
S
Newsletter Paper - Printed 2,617.05
028559 4/3/2024 Race Communications Race Communications Fiber April 24 1,020.00
028560 4/3/2024 Rogers, Anderson, Malody & Scott, Service of 1099s for 2021 (Inv date 01/31/22)700.00
028560 4/3/2024 Rogers, Anderson, Malody & Scott, Service of 1099s for 2022 (Inv date 01/31/23)450.00
028560 4/3/2024 Rogers, Anderson, Malody & Scott, Service of 1099s for 2023 (Inv date 01/31/24)320.00
CHECK TOTAL $ 1,470.00
028561 4/3/2024 Revize LLC 24-25 Annual Fee Including Tech Support 2,400.00
028562 4/3/2024 City of Rolling Hills Estates 2024 Annual Road Encroachment Fee 100.00
ACH-505 3/19/2024 CalPERS PERS Retirement Payroll Ending 03-19-24 3,553.32
ACH-506 4/1/2024 Delta Dental Dental Coverage for April 2024 783.28
ACH-508 4/1/2024 Nextiva Business Phone Service April 2024 Invoice 292.94
ACH-509 3/22/2024 Robert Half Temp Admin Staff P/E 03-22-24 1,333.41
ACH-510 3/29/2024 Robert Half Temp Admin Staff P/E 03-29-24 1,367.60
ACH-511 3/17/2024 Southern California Edison Electricity Usage 02-15-24 to 03-17-24 ACCT#4218 526.38
CITY OF ROLLING HILLS
AP24-015, ACH24-019
15
ACH-512 3/21/2024 Southern California Edison Electricity Usage 02-22-24 to 03-21-24 ACCT#8030 621.02
ACH-513 4/1/2024 Standard Insurance Company April 2024 Life Insurance Policy #161783 Div 0001 186.88
ACH-514 3/19/2024 Vantagepoint Transfer Agents - Deferred Comp Contributions PR Ending 03-19-24 1,873.58
ACH-515 4/1/2024 Vision Service Plan - (CA)Vision Coverage for April 2024 128.52
PR LINK 3/22/2024 PR LINK - Payroll & PR Taxes PR#6 Payroll Processing Fee PR#5_03/06/24 - 03/19/24 74.51
PR LINK 3/22/2024 PR LINK - Payroll & PR Taxes PR#6 Pay Period PR#4_03/06/24 - 03/19/24 21,068.48
REPORT TOTAL 88,126.51
88,126.51$ for the payment of above items.
Karina Banales, City Manager
I, Karina Banales, City Manager of Rolling Hills, California certify that the above demands are accurate and
there is available in the General Fund a balance of
16
Agenda Item No.: 8.E
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:ADOPT RESOLUTION NO. 1361 ACCEPTING CALIFORNIA WATER
SERVICE’S 2024 LAWN-TO-GARDEN REBATE PROGRAM OFFER TO
IMPLEMENT HOME HARDENING STRATEGIES AND REFRESHED
WATER WISE PLANTING AND IRRIGATION IN AND AROUND CITY
HALL CAMPUS AND FINDING THE SAME EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
DATE:April 08, 2024
BACKGROUND:
On March 25, 2024, the City Council received a presentation from staff regarding the status
and need of landscaping and irrigation services necessary to improve and update the City Hall
campus. Among other things, the City Council was apprised of the City's eligibility for Cal
Water ’s Lawn-to-Garden rebate program based upon a rate of $3.00 per square foot and an
allowable 16,299 square feet on the City Hall campus ($48, 897). The City Council also
received a landscape design plan with proposed plant palettes from Landscape Architect Ric
Dykzeul, as hired by Bennett Landscape, that is consistent with the requirements of Cal
Water’s Lawn-to-Garden program.
The City Council approved as presented, on a 3/2 vote, for Phase 1 execution only but
requested further input from Bennett Landscape on non-itemized time and material costs. If
time and material costs are found to cost more than $6K, staff was directed to return to City
Council for approval. Staff is currently in discussions with Bennett Landscape regarding the
additional potential costs.
DISCUSSION:
The City desires to accept Cal Water ’s Lawn-to-Garden rebate program award in the amount
of approximately $43,650. Pursuant to Cal Water ’s program requirements, the project must be
completed within six (6) months of the award and consistent with Cal Water ’s terms and
conditions, attached as Exhibit A to the Resolution.
Adoption of this Resolution formally starts the 6-month window for executing Phase 1.
17
FISCAL IMPACT:
This is no fiscal impact with accepting the Cal Water Lawn to Garden Rebate.
The potential fiscal impact for Phase 1 based on an estimate from Bennett Landscape is
$53,977 not including additional non-itemized time and material costs. Assuming the city can
only reasonably use 14,550sf considering a large section of lawn in between the two buildings
will not be removed, staff estimates that the rebate amount will be approximately $43,650. This
would leave a FY23/24 non-budgeted city expenditure of approximately $10,327 (plus
additional non-itemized time and materials) and would require a budget amendment
transferring money from the General Fund Reserves, or staff could build into the FY24/25
Area Landscaping budget.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
ResolutionNo1361_CalWater_LTG_Rebate_Acceptance.pdf
18
RESOLUTION NO. 1361
RESOLUTION NO. 1361 ACCEPTING CALIFORNIA
WATER SERVICE’S 2024 LAWN-TO-GARDEN
REBATE PROGRAM OFFER TO IMPLEMENT
HOME HARDENING STRATEGIES AND
REFRESHED WATER WISE PLANTING AND
IRRIGATION IN AND AROUND CITY HALL
CAMPUS AND FINDING THE SAME EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. On March 25, 2024, the City Council received a presentation from
staff regarding the status and need of landscaping and irrigation services
necessary to improve the City Hall campus.
B. Among other things, the City Council was apprised of the City’s
eligibility for Cal Water’s Lawn-to-Garden rebate program based upon a rate of
$3.00 per square foot and an allowable 16,299 square feet on the City Hall
campus ($48, 897).
C. The City Council also received a landscape design plan with
proposed plant palettes from Landscape Architect Ric Dykzeul that is consistent
with the requirements of Cal Water’s Lawn-to-Garden program.
D. The City desires to accept Cal Water’s Lawn-to-Garden rebate
program award in the amount of approximately $43,650. Pursuant to Cal Water’s
program requirements, the project must be completed within six (6) months of the
award and consistent with Cal Water’s terms and conditions, attached as Exhibit
A.
Section 2. The City of Rolling Hills accepts the terms and conditions of
the Cal Water Lawn-to-Garden rebate program and approves the attached
landscape plan with discretion to City staff to potentially replace certain species
of plant as required by Cal Water or at the suggestion of Mr. Dykzeul.
Section 3. The City Council find that the activity contemplated by this
Resolution is exempt from the California Environmental Quality Act. Pursuant to
CEQA Guideline section 15061 (b)(3), this activity is covered by the common-
19
sense exemption in that CEQA applies only to projects which have the potential
for causing a significant effect on the environment. It can be seen with certainty
that there is no possibility that the activity in question may have a significant
effect on the environment as the City is replacing certain landscaping with more
environmentally sensitive, less water intensive landscaping.
Section 4. This Resolution shall take effect immediately upon its
adoption by the City Council, and the City Clerk shall certify to the passage and
adoption of this Resolution and enter it into the book or original resolutions.
PASSED, APPROVED, AND ADOPTED this 8th day of April, 2024
______________________________
LEAH MIRSCH
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
20
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1361 entitled:
RESOLUTION NO. 1361 ACCEPTING CALIFORNIA
WATER SERVICE’S 2024 LAWN-TO-GARDEN
REBATE PROGRAM OFFER TO IMPLEMENT
HOME HARDENING STRATEGIES AND
REFRESHED WATER WISE PLANTING AND
IRRIGATION IN AND AROUND CITY HALL
CAMPUS AND FINDING THE SAME EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
was approved and adopted at a regular meeting of the City Council on the 8th
day of April 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
21
EXHIBIT A
22
™
Cal Water Conservation Rebates
Lawn-to-garden program
Terms and conditions
1. Program Eligibility and Requirements
Participants shall be a California Water Service (Cal Water) residential or commercial account holder
Cal Water customers with one account number and multiple service addresses are eligible to apply for one lawn-to-garden
project per address
The project must replace lawn with low water use, California-friendly, drought-tolerant landscaping; see our Qualified Plants
List for reference
A minimum of 250 square feet of lawn must be removed for the landscape conversion project
Single-family residential customers:
The maximum incentive for the project is $4,500 ($3.00 per square foot for a maximum of 1,500 square feet of lawn
removed)
Multi-family residential and non-residential customers:
The maximum incentive for the project is $25,000 ($1.00 per square foot for a maximum of 25,000 square feet of
lawn removed)
Any waivers to these limits shall be made at the sole discretion of Cal Water. Cal Water, in its sole discretion, may consider
exceptions to these limits on an individual project basis when reviewing projects for approval. Cal Water may conduct pre and
post inspections to verify that the landscape conversion follows the Terms and Conditions of the program
Participants must complete their project within 90 days from the date they receive their “Notice to Proceed” email approval.
Projects that are underway or already completed prior to receiving the “Notice to Proceed” email from Cal Water are not
eligible to apply. Do not begin your lawn-to-garden project until you receive your “Notice to Proceed” email and accept the
Terms and Conditions of the lawn-to-garden program
In the event the participant does not complete the project within 90 days, the participant may request one 30-day extension.
The Terms and Conditions of any extension, and the determination of whether to grant an extension, will be made at the
discretion of Cal Water. Any such request for an extension must be submitted via email to Cal Water at least 10 days prior to
expiration of the project completion date
Photo requirements: An application must be submitted online with clear, current, and colored "before" and "after" pictures of
the project. Photos must be taken during daylight hours, at appropriate angles, with visible points of reference, and at a
sufficient distance to allow for review
BEFORE you start your project:
At minimum, 1 picture of each proposed lawn area to be converted
At minimum, 1 picture of the current irrigation system in each area to be converted
At minimum, 1 picture showing the house number or address along with a view of the surrounding landscape.
Google street view pictures are not acceptable
Pictures must include all lawn areas as identified in the project plans. Sites that are not pictured with lawn prior to
receiving the “Notice to Proceed” email from Cal Water will be disqualified from participating
AFTER you complete your project:
At minimum, 1 picture of each converted landscape area
At minimum, 1 picture showing capped sprinklers and drip/high efficiency sprinkler nozzles in each landscape area
Pictures should show drought tolerant or water-wise plant selections represented on the Planted Plant List or
WUCOLS resource page. See the lawn-to-garden Frequently Asked Questions for additional plant resources
Completed project pictures must show at least a 2” layer of inorganic or organic mulch covering exposed soil
A landscape plan and plant list (which can be combined) must be submitted to Cal Water. If you need help creating plans, we
recommend contacting local nurseries and contractors to see if they offer design services
The following information must be included in your plan/plant lists:
The plan and plants must be drawn to approximate scale
The plan must include dimensions/measurements of all areas where your lawn will be removed
The plan must include major plant materials that will be used including locations and quantities (Trees, shrubs,
groundcover areas)
The plan must include the location and dimensions of new hardscape areas to be installed such as patios,
walkways, retaining walls, etc. Hardscape materials must be permeable
23
The plan must include an irrigation plan, including type of irrigation used and its overall layout
2. Landscaping Requirements for Converted Areas
Artificial/Synthetic Turf is not allowed as part of the converted landscape
Existing sprinklers within the project area must be capped off and converted to drip, or the customer must indicate if they plan
to convert their irrigation system to use high efficiency sprinkler nozzles. If part of a lawn is converted, the sprinkler system
must be properly capped off, removed, or hand watered. Check out Cal Water ’s High Efficiency (HE) sprinkler nozzle rebate
program that is available for both Residential and Commercial customers. Only HE sprinkler nozzles listed on Cal Water ’s
Qualified Products List are rebate eligible
At a minimum 50% of the converted area must have low water use, climate-appropriate, native, and non-invasive plants; this
minimum coverage requirement can be satisfied using the eventual mature size of the plant material
This program only applies to front yards, side yards, backyards, common landscape areas, median islands, and parkways
(small strips of landscape located between sidewalk and curb)
Once the project begins, all lawn in the approved project area must be removed. No incentive will be paid if the participant
ends up removing less lawn than stated on the approved application, or otherwise fails to complete all of the requirements of
the program
The entire project area other than paths and groundcover areas must be covered with at least a 2" layer of organic or
inorganic mulch. Mulched areas must be permeable; i.e., they must allow water to pass through. Examples of mulch types are
bark, wood chips, gravel, decomposed granite, mortarless pavers, and river rock
No painted or dyed rock or rubber mulch is allowed
Areas replaced with non-porous concrete are not eligible for the rebate under this program and should not be included in the
project area. project areas covered with pavers that are adequately spaced, at a minimum of 2 inches between pavers, may
be installed and are rebate eligible
The completed project must comply with all program Terms and Conditions for at least five years from the date of project
approval
3. Terms of Incentive
The incentive will be calculated based on the amount of square footage of lawn removed; the incentive amount cannot exceed
the cost of the project
Only one lawn-to-garden project (regardless of square footage amount) for each site with a Cal Water customer account is
allowed. If the account holder name changes for the same project address, this limitation still applies
Payments will be made by check approximately 6-8 weeks after Cal Water provides final approval of the project
Incentive payments may be considered taxable income, and a signed IRS W-9 form will be required for incentives of $600 or
more
4. Additional Terms
Participants are responsible for checking their email regarding routine notifications about the status of their application
Participants are responsible for complying with all applicable laws, codes, ordinances, policies, covenants, and conditions that
may apply to performance of the landscape conversion work under any project as said conditions may be imposed by the
applicable governmental or regulatory entity
If a customer lives in an HOA, Cal Water requires that participants obtain approval from their HOA before applying to the
program. Customers residing within an HOA must receive approval from their HOA prior to submitting any landscape plans or
plant lists
Rebates are limited to one program. Customers cannot apply for the same rebate under multiple rebate programs
Cal Water does not endorse any products, suppliers, designers, or contractors. Participants who desire to use a landscape
contractor are encouraged to retain the services of a duly licensed landscape contractor and to obtain more than one bid for
the project. The following websites provide additional resources that may help you to identify licensed landscape contractors.
However, Cal Water is not representing that the following websites are the only sources of such information, nor does Cal
Water provide any representation or warranty regarding the information or references on the following websites
California State Contractor ’s License Board
California Landscape Contractors Association
The lawn-to-garden program, and the Terms and Conditions set forth herein, are subject to change without notice. Incentives
are offered on a first-come, first-served basis subject to program funding availability
Cal Water reserves the right to disapprove an incentive disbursement for the project if Cal Water determines the project, as
planned or completed, is inconsistent with the purpose of the program or detrimental to the intent of the program
Get Started
24
EXHIBIT B
25
26
Agenda Item No.: 8.F
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE THE HARBOR TOXICS COST SHARE FORMULA FOR THE
UPCOMING MEMORANDUM OF UNDERSTANDING WITH THE
REGIONAL MONITORING COALITION
DATE:April 08, 2024
BACKGROUND:
The City of Rolling Hills is required to do monitoring for its contribution to the Greater Harbor
Waters Region. Instead of dealing with this alone, the City joined the Regional Monitoring
Coalition (RMC) to share cost. The coalition includes the Port of Los Angeles, Port of Long
Beach, Los Angeles County unincorporated areas, Los Angeles County Flood Control District,
and the cities of Los Angeles, Rancho Palos Verdes, Rolling Hills Estates, Bellflower, Long
Beach, Lakewood, Paramount, and Rolling Hills. In 2019, a memorandum of understanding
(MOU) was established between the RMC group and the Los Angeles Gateway Region
Integrated Regional Water Management Joint Powers Authority (GWMA) for administration
and cost sharing for the implementation of the coordinated compliance, monitoring, and
reporting plan for the Dominguez Channel and Los Angeles and Long Beach Harbors waters
toxic pollutants total maximum daily loads (TMDL). The RMC meets quarterly to discuss
issues affecting the Greater Harbor Waters Region. The City's stormwater consultant,
McGowan Consultants, attends these meetings on behalf of the City of Rolling Hills.
In 2014, the RMC was formed in part to address new legislation dealing with TMDL that came
into law in 2012. Since the start of the RMC, individual permittees (five private industrial users
also responsible for monitoring) have paid an annual buy-in fee of $12,300 (plus
administrative fees, etc.). Recently, regulatory standards for total maximum daily loads (TMDL)
were revised, forcing the Regional Board to make changes to its requirements. In turn, this
affects the monitoring program administered by the RMC, in which the City is a part of. Due to
the new requirements, an amendment is needed for the upcoming five-year MOU period,
including an updated share-cost formula. The current five-year MOU was executed in 2019
and expires on December 31, 2024. The RMC will be working on updating the MOU in the
coming months. If the City rejects the share-cost formula and decides not to be part of the
MOU, the City will still be required to conduct monitoring at a much steeper price.
27
On March 25, 2024, City staff presented the following information to the City Council:
In preparation of the updated MOU, the RMC has been meeting to discuss revising the cost-
share table. For the last five years, the total cost was $1.68 million. For the upcoming five
years, the cost will increase to $2.97 million.
The City of Rolling Hills would be expected (assuming the updated cost share is approved by
the RMC) to receive an annual invoice for a maximum of $22,723 per year for the period of
this proposed 5-year MOU (2024-2029). That cost may go down based on how many
individual permittees (IP) participate (there have been five over the last ten years). Individual
permittees are large private industrial businesses who also are responsible to conduct
monitoring. Their contribution helps lower costs for cities such as Rolling Hills. The RMC is
proposing to increase costs for the individual permittees to reflect the overall cost increases of
the monitoring program (142%). Overall monitoring costs have gone up, partly due to general
increases in labor and lab costs, and also due to increased monitoring requirements due to
new permit requirements included in the recently updated TMDL.
Base costs were previously agreed to cover 30% of the total monitoring costs (agreed to by
the RMC when the coalition was established). The base costs would go down based on the
number of individual permittees. Each named permittee (cities and county) is expected to pay
the same base fee for the 5-year period ($80,918); LA County Flood Control District pays 10%
of the total. The base costs were determined previously to cover 30% of monitoring costs.
Additionally, each jurisdiction's area contribution was determined (area contributing
stormwater runoff to the receiving waters in question (San Pedro Bay). The City of Rolling Hills
was previously determined to have a 0.92-square-mile discharge area that drains to the
receiving waters.
The formula for area cost break down are as follows:
(RH square miles/total square miles discharging stormwater to the receiving water) *
(total cost for 5 years of monitoring – total input by IP) * area cost percentage
(determined to be 60%) = area contribution amount
0.92/91.61 * 2,967,000 – 0 (assuming no IP) * 0.60 = $17,878 (area cost based on
worst-case scenario)
There are additional administrative fees applied by GWMA, which are between 5%-10%
($14,819 for the City). The total costs (area fee, base fee, and admin costs) add up to
$113,615 total for the 5-year period ($22,723 annually).
For the past five years, the City has been paying $7,315 per year (amended from the original
$7,696 per year in the MOU). This is expected to increase from $17,024 to $22,723 (worst-
case scenario), depending on IP opting in. The attached tables show the new recommended
fee and the worst-case scenario.
McGowan has reviewed the new recommended fee in the cost-share spreadsheet. In
comparison with the previous cost-share tables from the 2019 MOU, the city’s proportionate
share of the cost is similar. The cost-share spreadsheet is based on a 30-60-10 split in which
30% is the base cost, 60% is the cost based on a jurisdiction's land area, and 10% is paid by
the LA County Flood Control District.
28
The City Council unanimously directed staff to work with McGowan Consultants regarding
potentially exiting the Regional Monitoring Coalition or, if not possible, requesting a reduction
of the City’s proposed cost share amount and return with an update at the April 8, 2024 City
Council meeting.
DISCUSSION:
After consulting with McGowan Consultants, staff found that agreeing to the cost share
formula is the best and most economic path. There are a few points that lean towards this
conclusion.
Our retention rate and monitoring the flow, does not exempt us from water quality monitoring
in the receiving waters. Additionally, regardless of the quantity of pollutants discharging into
the San Pedro Bay, Rolling Hills is still expected to pay for monitoring as deemed in the
Municipal Separate Storm Sewer System (MS4). TMDL monitoring is complicated and costly,
hence the cost share model.
Furthermore, if the city chooses not to participate with the Regional Monitoring Coalition
(RMC), this could position us to take on the sole burden for any remediation that may be
needed if toxins were ever found coming from our tributary. McGowan Consultants felt that
this risk would not be advisable.
Challenging our participation in TMDL monitoring, McGowan said, may compromise the
favorable position we are currently in regarding compliance.
ADDITIONAL INFORMATION
Staff joined with McGowan consultants to explore questions asked by the Council at the March
25, 2024 City Council meeting. The following questions and answers are meant to fulfill the
Council's request for additional information.
How did the City originally get placed on this list?
When the TMDL for Toxic Pollutants in Dominguez Channel and Greater Los Angeles and
Long Beach Harbor Waters was adopted by the Los Angeles Regional Water Quality Control
Board on May 5, 2011, the City was listed as a Responsible Party due to its contributory
drainage area to the Los Angeles Harbor (east side of the City).
Where does the area come from? Who came up with the map?
The map may have been established by the Los Angeles Regional Board staff or the Los
Angeles County Flood Control District staff. City staff, along with McGowan Consultants,
would have to conduct some additional research to determine the origin. That said, there is no
basis to dispute the City’s tributary area to the harbor since the Palos Verdes Peninsula
Watershed Management Program (WMP) shows it as slightly larger than the TMDL does.
Has any water been cleaned to date?
Yes. Stormwater capital projects have been implemented in other jurisdictions tributary to the
harbors. An important example is the Long Beach Municipal Urban Stormwater Treatment
(LB-MUST) Project located along the lower Los Angeles River which has a capacity to treat
29
two million gallons per day of urban runoff and stormwater (LB-MUST). The Ports of LA and
Long Beach are also conducting maintenance dredging and implementing projects such as
channel deepening and habitat improvement projects. A report that was submitted in March
2022 summarizes a host of actions that have been taken or are being planned, including
stormwater projects, pollutant source control best management practices, and sediment
management remedial actions (see Attachment E - Harbor toxics TMDL Phase II
Implementation Report, Table 1) that report lists water quality improvement actions being
implemented by the Ports of Los Angeles and Long Beach and each of the tributary watershed
management groups, including the Palos Verdes Peninsula group. There are also regulatory
measures that, over time, will decrease certain toxic pollutants in the harbor waters,
specifically, the phase-out of copper in automotive brake pads via state and federal
requirements is gradually reducing the load of copper entering marine waters as vehicle
owners replace the brake pads on their vehicles over time or purchase new vehicles.
What are the names of the five industrial permittees?
Long Beach Generation, Morton Salt, Metropolitan Stevedore, Petro-Diamond, and Vopak
Long Beach Terminal.
Regarding the Sepulveda Canyon, is most of the City stormwater being absorbed?
McGowan Consulting has not had the opportunity to review the current (2023-24) rain year
results. However, McGowan Consultants have reviewed three years of flow monitoring (2020-
21, 2021-22, and 2022-23). Based on a review of that data and NV5’s report, it was observed
that during average or lower-than-average rain years, most of the rain that falls within the city
is being absorbed. However, during higher-than-average rain years such as the 2022-23 year
and this current rain year, or following prolonged or intense rainfall events, there is water
discharged to the downstream storm drain system from the City of Rolling Hills.
What would be the cost of monitoring the City's stormwater that enters into San Pedro
Bay?
City Staff and McGowan Consultants believe that the Sepulveda Canyon flow monitoring data
is representative of other canyons in the City so that the City should not need to conduct flow
monitoring in other canyons directly tributary to San Pedro Bay in order to claim deemed
compliance with the Harbor Toxics TMDL. That is how the City’s case as an 85th percentile,
24-hour runoff retention area was presented in the updated WMP. The LA Water Board’s letter
conditionally approving the WMP was a bit unclear as to the City’s deemed compliance for the
Harbor watershed. As a results, McGowan Consultants, will be requesting clarification of that.
However, if the City were to be required to conduct flow monitoring in a representative canyon
tributary to San Pedro Bay to demonstrate retention of the 85th percentile, 24-hour runoff
volume in that watershed, the cost would be similar to what the city is currently incurring for
Sepulveda Canyon flow monitoring, and possibly a bit less since this would be an add-on to
NV5’s scope and there should be some efforts in common for such monitoring and data
review/reporting. That said, deemed compliance does not avoid the City’s responsibility for
meeting the MS4 Permit's water quality monitoring requirements, including receiving water
monitoring in LA Harbor waters.
What would the potential savings be if the City did not participate in the RMC?
There would be no savings in monitoring costs because the City must conduct monitoring
30
whether or not it receives deemed compliance via retention of the 85th%, 24-hr runoff rainfall
event. Monitoring is required of all permittees, including TMDL receiving water monitoring
which is what the Harbor Toxics monitoring is.
When does the City have to agree or not agree to the cost share?
No hard deadline has been given, but the Harbor Regional Monitoring Coalition (RMC) would
like a response soon so that they can move forward with the preparation of a new MOU for the
next five years.
How can the City work around paying the same base rate as larger cities?
The base rate was negotiated ten years ago with the first MOU, at which time various formulas
were considered and negotiated between the smaller and larger cities. City Staff and
McGowan Consultants are not hopeful that the group would be willing to renegotiate this
formula.
Does the City have to pay if we’re not contributing?
Participating in a group monitoring effort is significantly less expensive than performing this
monitoring alone. The municipal stormwater permit is very clear that whether or not the city is
meeting its pollutant waste load allocations (via deemed compliance or via direct pollutant
monitoring), it is still required to monitor water quality in the receiving water (e.g., LA Harbor)
and in stormwater outfalls (Peninsula monitoring program). For the City to be excused from
this receiving water monitoring requirement would require the LA Water Board to modify the
terms of the stormwater permit. City Staff and McGowan Consultants do not think they will be
willing to do so and are concerned that pushing back too hard on this could jeopardize the
City’s deemed compliance via the 85th%, 24-hr retention.
Concluding this follow up with McGowan Consultants, staff recommends that the City Council
approve the cost share formula as presented. Once the GWMA MOU is authored, staff will
return and present those terms to the City Council.
FISCAL IMPACT:
GWMA members pay 0-5% of administration costs, and non-members pay 5-10%. Annual
membership dues to the GWMA for FY 2021/2022 were $15,000. According to the cost share
formula, the City's total administrative cost is $14,819 (Base Cost + Area Cost x 7.5%, as non-
members). Alternatively, if the city were to become a member of the GWMA, the
administration cost would be $9,879 (Base Cost + Area Cost x 5%, as members). As such, the
City of Rolling Hills would see no savings for being a member of the GWMA as the
membership cost plus administrative cost would be $24,879.
It is important to note that $8,000 will be covered by Measure W under the "new projects"
category. Originally, the estimate was $2,000, but the planned expenditures for the Safe Clean
Water (SCW) Annual Plan FY24-25 was revised after the City received the updated cost from
RMC. Furthermore, additional funds may be recoverable under Measure W if individual
permittees decide not to participate. In that instance, the City would document the additional
cost incurred and would report the reason for the increase in the Safe Clean Water Annual
Plan due in December 2024.
31
RECOMMENDATION:
Staff recommends that the City Council approve the cost share formula.
ATTACHMENTS:
Attachment A - PW_MS4_RH_AnnualPlan2024-25_SCW_Expenditures(Final2).pdf
Attachment B - Harbor Toxic Downstream FY 2024-2029_R1.pdf
Attachment C - Harbor Toxic Downstream FY 2024-2029_R1_worse case.pdf
Attachment D - GWMA_MOU_FINAL_2019.pdf
Attachment E - PW_MS4_TMDL Phase II Report_FINAL_March2022.pdf
32
Item Description
Estimated
cost for Line
Item
Cost to be
Recovered via
Measure W for
Ongoing Programs
- up to 30% of
planned
expenditures
Cost to be
Recovered via
Measure W for
New Projects or
Programs - at least
70% of planned
expenditures Source Explanation
1a
Coordinated Integrated Monitoring
Program (CIMP) and City's share of
Harbor Toxics TMDL
67,000$ 50,000.00$
City's maximum cost under CIMP MOU Amendment 2 less $10K in
new costs shown in Item 1b plus 58% of City's maximum cost under
new cost-share for Harbor Toxics TMDL assuming 5 industrial facilities
participate - all rounded up to nearest $1K.
CIMP monitoring and Harbor Toxcis TMDL monitoring are ongoing efforts implemented prior to
adoption of Measure W by the voters in November 2018. Ongoing monitoring costs are therefore
limited to a maximum of 30% of the City's Safe Clean Water Expenditures in a given fiscal year.
Allowable expenditure is calculated by applying the 30:70 (ongoing vs new effort) ratio against total
expenditures in the 70% new effort column.
1b
CIMP Implementation of new 2021
MS4 Permit Requirements and
Harbor Toxics monitoring
increased cost due to TMDL
revision
18,000.00$ 18,000.00$
Allocation of increased costs for CIMP and Harbor Toxics monitoring
due to new requirement in the 2021 Regional Stormwater Permit and
revised Harbor Toxics TMDL, respectively. Assumed $10K for CIMP
and 42% of City's maximum cost under new cost-share for Harbor
Toxics assuming 5 industrial facilities participate. Rounded up to
nearest $1K.
New requirements in 2021 Stormwater Permit and revised Harbor Toxics TMDL can be considered new
effort in the 70% category.
2 Sepulveda Canyon Monitoring Study 21,000.00$ 21,000.00$ Estimated based on existing NV5 contract and escalated by 5%.
Newly required by LA Water Board as a condition of City joining the Peninsula WMP for documenting
the deemed compliance via 85%, 24-hr runoff retention. Since this is a new requirement it falls in the
70% new effort category.
3 SCW Municipal Program Planning and
Reporting 9,000.00$ 9,000.00$
McGowan Task 2.2 - Consultant assistance with SCW planning and
reporting including assisting City in commenting on and executing
new Municipal Transfer Agreement with LACFCD.
Eligible in the 70% category as a new effort since it is required by the SCW program.
4 Enhanced Sediment Source Control 6,000.00$ 6,000.00$
10% of contract code enforcement cost for additional oversight of
construction sites and brush clearance ordinance - same as allocated
for FY23-24
New effort to address storm-borne sediment pollutants associated with insufficiently controlled
construction sites and brush clearance to prevent wildfires and associated toxic pollutants.
5
Watershed Management Program
Adaptive Management & Progress
Reporting
5,000.00$ 5,000.00$ McGowan Task 8.1. - increased amount to reflect average
effort experienced during FY22-23 and FY23-24
City's participation in watershed progress reporting and watershed management program as a
result of joining the Peninsula EWMP is a new effort implemented to comply with the 2021
Stormwater Permit.
6 Development & Implementation of
Community Outreach/Engagement 6,000.00$ 6,000.00$ McGowan Task 8.2 and 2.1 plus Other Direct Costs invoiced by
McGowan for website hosting and media kit revision.
Effort to develop new materials and methods for and tracking of dissemination and engagement as
required by 2021 Stormwater Permit.
7 Wildfire Prevention Measures 50,000.00$ 50,000.00$ To be allocated towards City match for the FEMA grant for wildfire
control.
New effort to prevent wildfires also prevents post-fire stormwater pollution associated with multiple
pollutants that are mobilized in stormwater after a fire. These pollutants include targeted TMDL
pollutants: nitrogen, phosphorus, metals, and sediment-borne toxic pollutants.
50,000.00$ 115,000.00$ $ 165,000.00 Check: total planned expenditures are less than estimated total SCW Municipal funds available to
spend in FY2024-25 as shown below.
$ 89,397.67 see Fund Tracking tab
$ 100,000.00 Note that SCW website references prior fiscal year because it is the year they collect the taxes even
though not disbursed to City until midway through the following year.
$ 170,457.90 Total SCW Municipal Funds Available to Spend less 10% for safety factor
PLANNED EXPENDITURES FOR FY2024-2025 SAFE CLEAN WATER MUNICIPAL PROGRAM
Estimated carryover of unspent funds from previous years
Mesure W estimated disbursement to be received in December 2024 from LACFCD
Expenditures
33
Agencies (30/60 split)11
LACFCD (10% split)1
- -- -$222,285.00 $222,285 $44,457 $33,343 $51,126 Total 12
4.39 $63,912 $60,623 $124,535 $24,907 $6,227 $26,152
7.53 $109,626 $60,623 $170,249 $34,050 $8,512 $35,752
39.46 $574,481 $60,623 $635,104 $127,021 $31,755 $133,372
11.35 $165,240 $60,623 $225,863 $45,173 $11,293 $47,431 Base cost*30%
20.35 $296,267 $60,623 $356,890 $71,378 $53,533 $82,085 Area cost 60%
1.72 $25,041 $60,623 $85,664 $17,133 $4,283 $17,989 LACFCD contribution 10%
3.00 $43,676 $60,623 $104,299 $20,860 $15,645 $23,989 Total 100%
0.92 $13,394 $60,623 $74,017 $14,803 $11,103 $17,024
0.35 $5,095 $60,623 $65,719 $13,144 $9,858 $15,115
2.18 $31,738 $60,623 $92,361 $18,472 $4,618 $19,396 Years 5
0.36 $5,241 $60,623 $65,864 $13,173 $9,880 $15,149 GWMA members admin fee floor 0%
91.61 $1,333,710 $889,140 $2,222,850 $444,570 $200,050 $484,580 GWMA members admin fee ceiling 5%
GWMA non-members admin fee floor 7%
GWMA non-members admin fee ceiling 15%
Annual
Monitoring
Cost per
Permit
Holder
GWMA Direct
and Indirect
Admin per
Permit Holder*
Annual
Payment per
Permit Holder
Total Base
Cost per
Permit Holder
for 5 Years
Total Direct &
Indirect Admin
Fee for Permit
Holder for 5
Years
Total Cost per
Permit Holder***
$29,766 $4,465 $34,231 $148,830 $22,325 $171,155
Private sector permittees 5
Total for 5 Individual Permit Holders $855,772.50
Activity 2024-25 2025-26 2026-27 2027-28 2028-29
Cost
FY24/25 -
FY28-29
Base Fee+Basin Plan Amendment***$417,500 $603,500 $651,500 $358,000 $936,500 $2,967,000
* Monitoring costs will vary from year to year however costs will be averaged over the 5 year monitoring program. The average amount will be invoiced yearly.
** The GWMA administration cost is as follows: Direct admin fee is 0-5% for GWMA members and 5-10% for non-members. Indirect admin fee is 2-5% for non-members.
*** Amounts shown are from Anchor QEA's Nov 2023 Proposal
Permittee costs will be adjusted based on the number of individual NPDES permitees that participate.
Individual NPDES Permits
Long Beach (GWMA Member)
Rolling Hills Estate
Base Cost
Indiv Permittees:
Long Beach Generation;
Metropolitan Stevedore;
Morton Salt;
Petro Diamond
Vopak
Costs Per Activity
Base
Cost+Area
Per Year
Signal Hill (GWMA Member)
Unincorporated
Totals
Other NPDES Permit Holder
Individual or General NPDES Permit Holders
Los Angeles and Port of Los Angeles
Paramount (GWMA Member)
Rancho Palos Verdes
Rolling Hills
Area Cost
Rates
Base Cost plus
Area Cost*
Cost Share FY2024-2025 to FY2028-2029 (5 years)
Cost Share Breakdown
Port of Long Beach (GWMA Member)
Maximum
Annual Cost
RMC Members
Permittee
Maximum GWMA
Admin
Cost**Area (mi2)
LACFCD Contribution (flat 10%)
Bellflower (GWMA Member)
Monitoring Cost
Harbor Toxic Downstream Cost Share
Lakewood (GWMA Member)
34
Agencies (30/60 split)11
LACFCD (10% split)1
- -- -$296,700.00 $296,700 $59,340 $44,505 $68,241 Total 12
4.39 $85,308 $80,918 $166,226 $33,245 $8,311 $34,908
7.53 $146,326 $80,918 $227,244 $45,449 $11,362 $47,721
39.46 $766,802 $80,918 $847,720 $169,544 $42,386 $178,021
11.35 $220,557 $80,918 $301,476 $60,295 $15,074 $63,310 Base cost*30%
20.35 $395,449 $80,918 $476,367 $95,273 $71,455 $109,564 Area cost 60%
1.72 $33,424 $80,918 $114,342 $22,868 $5,717 $24,012 LACFCD contribution 10%
3.00 $58,297 $80,918 $139,215 $27,843 $20,882 $32,020 Total 100%
0.92 $17,878 $80,918 $98,796 $19,759 $14,819 $22,723
0.35 $6,801 $80,918 $87,720 $17,544 $13,158 $20,175
2.18 $42,363 $80,918 $123,281 $24,656 $6,164 $25,889 Years 5
0.36 $6,996 $80,918 $87,914 $17,583 $13,187 $20,220 GWMA members admin fee floor 0%
91.61 $1,780,200 $1,186,800 $2,967,000 $593,400 $267,021 $646,804 GWMA members admin fee ceiling 5%
GWMA non-members admin fee floor 7%
GWMA non-members admin fee ceiling 15%
Annual
Monitoring
Cost per
Permit
Holder
GWMA Direct
and Indirect
Admin per
Permit Holder*
Annual
Payment per
Permit Holder
Total Base
Cost per
Permit Holder
for 5 Years
Total Direct &
Indirect Admin
Fee for Permit
Holder for 5
Years
Total Cost per
Permit Holder***
$0 $0 $0 $0 $0 $0
Private sector permittees 0
Total $0.00
Activity 2024-25 2025-26 2026-27 2027-28 2028-29
Cost
FY24/25 -
FY28-29
Base Fee+Basin Plan Amendment***$417,500 $603,500 $651,500 $358,000 $936,500 $2,967,000
* Monitoring costs will vary from year to year however costs will be averaged over the 5 year monitoring program. The average amount will be invoiced yearly.
** The GWMA administration cost is as follows: Direct admin fee is 0-5% for GWMA members and 5-10% for non-members. Indirect admin fee is 2-5% for non-members.
*** Amounts shown are from Anchor QEA's Nov 2023 Proposal
Permittee costs will be adjusted based on the number of individual NPDES permitees that participate.
Lakewood (GWMA Member)
Rolling Hills
Area Cost
Rates
Base Cost
plus Area
Cost*
Cost Share FY2024-2025 to FY2028-2029 (5 years)
Cost Share Breakdown
Port of Long Beach (GWMA Member)
Maximum
Annual Cost
RMC Members
Permittee
Maximum GWMA
Admin
Cost**Area (mi2)
LACFCD Contribution (flat 10%)
Bellflower (GWMA Member)
Monitoring Cost
Harbor Toxic Downstream Cost Share
Individual NPDES Permits
Long Beach (GWMA Member)
Rolling Hills Estate
Base Cost
Costs Per Activity
Base
Cost+Area
Per Year
Signal Hill (GWMA Member)
Unincorporated
Totals
Other NPDES Permit Holder
Individual or General NPDES Permit Holders
Los Angeles and Port of Los Angeles
Paramount (GWMA Member)
Rancho Palos Verdes
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
March 2022
Harbor Toxics TMDL Phase II Implementation Report
Harbor Toxics TMDL Phase II Implementation
Report
Prepared for:
Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes,
Rolling Hills, Rolling Hills Estates, and Signal Hill
Los Angeles County
Los Angeles County Flood Control District
Ports of Long Beach and Los Angeles
66
March 2022
Harbor Toxics TMDL Phase II Implementation Report
Harbor Toxics TMDL Phase II Implementation
Report
Prepared for Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles
Prepared by Anchor QEA, LLC 9700 Research Drive Irvine, California 92618
67
Harbor Toxics TMDL Phase II Implementation Report i March 2022
TABLE OF CONTENTS
1 Introduction ................................................................................................................................ 1
1.1 Harbor Toxics TMDL ........................................................................................................................................... 1
1.2 Greater Harbor Waters ...................................................................................................................................... 1
1.3 Contaminated Sediment Management Plan ............................................................................................ 3
1.4 Objective ................................................................................................................................................................. 6
2 Planned Actions Completed .................................................................................................... 7
2.1 CSMP Phased Approach ................................................................................................................................... 7
2.2 Monitoring and Special Studies .................................................................................................................... 9
2.2.1 TMDL Special Studies......................................................................................................................... 9
2.2.2 TMDL Compliance Monitoring .................................................................................................... 10
2.2.3 IMP/CIMP Implementation ........................................................................................................... 11
2.3 WRAP Control Measures ............................................................................................................................... 12
2.4 Source Control Actions .................................................................................................................................. 13
3 Future Actions ........................................................................................................................... 15
3.1 Remaining Phase II Actions (2017 to 2027) ........................................................................................... 15
3.2 Phase III Actions (2027 to 2032) ................................................................................................................. 15
4 References ................................................................................................................................. 21
TABLES
Table 1 Status of Source Control Actions Implemented in Phase II .................................................. 16
FIGURES
Figure 1 Greater Los Angeles and Long Beach Harbors Waters Responsible Parties Jurisdictional Boundaries and Associated Watershed Management Group Boundaries ...................................................................................................................................................... 4
Figure 2 Identification, Prioritization, and Implementation Process for Contaminated Sediments Management .......................................................................................................................... 5
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Harbor Toxics TMDL Phase II Implementation Report ii March 2022
ABBREVIATIONS
BMP best management practice
Caltrans California Department of Transportation
CASQA California Stormwater Quality Association
CCMRP Coordinated Compliance Monitoring and Reporting Plan
CIMP Coordinated Integrated Monitoring Program
CSMP Contaminated Sediment Management Plan
DTSC Department of Toxic Substances Control
EWMP enhanced watershed management program
Greater Harbor Waters Greater Los Angeles and Long Beach Harbor Waters (including Consolidated Slip)
Harbor Toxics TMDL Total Maximum Daily Load for Toxic Pollutants in Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters
HTWG Harbor Toxics Work Group
IMP Integrated Monitoring Program
IR Installation Restoration
LA load allocation
LARE Los Angeles River Estuary
LID low impact development
LU Land-Use
MCM minimum control measure
MS4 Municipal Separate Storm Sewer System
NPDES National Pollutant Discharge Elimination System
OW On-Water
PCB polychlorinated biphenyl
Ports Ports of Long Beach and Los Angeles
RMC Regional Monitoring Coalition
RWQCB Regional Water Quality Control Board
S Sediment
SB Senate Bill
SCCWRP Southern California Coastal Water Research Project
SQO Sediment Quality Objective
SWAMP Surface Water Ambient Monitoring Program
TMDL Total Maximum Daily Load
WLA waste load allocation
WMP watershed management program
WRAP Water Resources Action Plan
WS Watershed
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Harbor Toxics TMDL Phase II Implementation Report 1 March 2022
1 Introduction
1.1 Harbor Toxics TMDL
The Total Maximum Daily Load for Toxic Pollutants in Dominguez Channel and Greater Los Angeles
and Long Beach Harbor Waters (Harbor Toxics TMDL) became effective on March 23, 2012. The
requirements of the Harbor Toxics TMDL are specified in Attachment A to Resolution No. R11-008,
Amendment to the Water Quality Control Plan – Los Angeles Region (RWQCB 2011). The Harbor
Toxics TMDL was promulgated to protect and restore fish tissue, water, and sediment quality in
Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters (including
Consolidated Slip; Greater Harbor Waters).
To protect marine life and minimize human health risks due to the consumption of fish, the Harbor
Toxics TMDL includes annual contaminant limits in surface sediment, stormwater effluent, and fish
tissues in the Greater Harbor Waters. These limits are defined as target loads or concentrations for
compliance with the Harbor Toxics TMDL. The intent of a Total Maximum Daily Load (TMDL) is to:
1) determine the quantity of contaminants a system can assimilate while protecting water quality;
2) determine all inputs of contaminants to the system and linkages of inputs to impairments; and
3) allocate reductions to each source to bring the waterbody into compliance with established
criteria for the protection of beneficial uses related to water quality.
The Harbor Toxics TMDL set waste load allocations (WLAs) in the Greater Harbor waterbodies to limit
sediment-bound pollutant loadings from upstream and on-land sources. Final WLAs are assigned to
stormwater dischargers (i.e., Municipal Separate Storm Sewer System [MS4], California Department
of Transportation [Caltrans], general construction, and general industrial dischargers) and other
National Pollutant Discharge Elimination System (NPDES) dischargers. In addition, the Harbor Toxics
TMDL set load allocations (LAs) in the Greater Harbor Waters waterbodies to limit concentrations in
bedded sediments believed to impact marine benthos (direct effects) and fish tissue (indirect effects).
Final LAs are assigned to direct atmospheric deposition and bed sediments in both wet and dry
weather. Mass-based allocations have been set where sufficient data were available to calculate
mass-based allocations; otherwise, concentration-based allocations have been set.
1.2 Greater Harbor Waters
The Harbor Toxics TMDL requires monitoring and implementation activities in three waterbody areas:
1. Dominguez Channel, Torrance Lateral, and Dominguez Channel Estuary
2. Greater Harbor Waters
3. Los Angeles River and San Gabriel River
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Harbor Toxics TMDL Phase II Implementation Report 2 March 2022
The Greater Harbor Waters include Long Beach Inner Harbor, Long Beach Outer Harbor, Los Angeles
Inner Harbor, Los Angeles Outer Harbor, Consolidated Slip, Fish Harbor, Cabrillo Marina, Inner
Cabrillo Beach, Los Angeles River Estuary (LARE), and San Pedro Bay (RWQCB 2011). The
Los Angeles/Long Beach Harbor complex consists of approximately 15,000 acres in land and water in
western San Pedro Bay, to the southeast of Palos Verdes Peninsula. Loading to the Greater Harbor
Waters is from four contributing watersheds, including the Dominguez Channel, Los Angeles River,
San Gabriel River, and the Nearshore Watershed. The Dominguez Channel discharges into
Los Angeles Harbor via Consolidated Slip, and the Los Angeles River discharges into Eastern
San Pedro Bay at the east side of Long Beach Harbor.
The Harbor Toxics TMDL names the following responsible parties for the Greater Harbor Waters:
• Greater Harbor Waters MS4 Permittees
‒ Caltrans
‒ City of Bellflower
‒ City of Lakewood
‒ City of Long Beach
‒ City of Los Angeles
‒ City of Paramount
‒ City of Signal Hill
‒ City of Rolling Hills
‒ City of Rolling Hills Estates
‒ City of Rancho Palos Verdes
‒ Los Angeles County
‒ Los Angeles County Flood Control District
• City of Long Beach (including the Port of Long Beach)
• City of Los Angeles (including the Port of Los Angeles)
• California State Lands Commission
• Individual and General Stormwater Permit Enrollees
• Other Non-Stormwater Permittees, including the City of Los Angeles’ Terminal Island Water
Reclamation Plant
The LARE responsible parties subgroup includes the following entities:
• Caltrans
• City of Long Beach
• City of Los Angeles
• City of Signal Hill
• Los Angeles County
• Los Angeles County Flood Control District
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Harbor Toxics TMDL Phase II Implementation Report 3 March 2022
The Consolidated Slip responsible parties subgroup includes the following entities:
• City of Los Angeles
• Los Angeles County
• Los Angeles County Flood Control District
Watershed and jurisdictional boundaries for the Greater Harbor Waters are presented in Figure 1.
Each named responsible party is required to conduct compliance monitoring activities; however, the
Harbor Toxics TMDL encourages collaboration and coordination of monitoring efforts. In 2014, the
Greater Harbor Waters Regional Monitoring Coalition (RMC) was formed to coordinate monitoring
efforts to avoid duplication and reduce associated monitoring costs. Monitoring activities to be
conducted by the cooperating parties for the Greater Harbor Waters are outlined in the Coordinated
Compliance Monitoring and Reporting Plan (CCMRP; Anchor QEA 2019a).
1.3 Contaminated Sediment Management Plan
The Harbor Toxics TMDL requires development of a Contaminated Sediment Management
Plan (CSMP) to describe an approach for contaminated sediment management. Draft CSMPs were
developed for the Los Angeles Harbor and the Long Beach Harbor, Eastern San Pedro Bay, and LARE
in March 2014 (2 years after the effective date of the TMDL) and were most recently updated in 2015
and 2016 (Anchor QEA 2015a, 2016a). The CSMPs were developed to be consistent with each other,
as well as the Dominguez Channel Estuary CSMP. The CSMPs were designed to meet requirements of
the Harbor Toxics TMDL and provide an approach to identify, prioritize, and manage contaminated
sediments for the protection of benthic community and human health. A five-step process is
recommended to evaluate contaminated sediment management options for TMDL compliance, as
presented in Figure 2. This process prioritizes management efforts at sites that have the greatest
impact to the overall health of the benthic community and risk to humans from fish consumption
and allows sites with lower risks to be addressed in later phases of the TMDL schedule. This approach
also encourages collaboration with regional monitoring programs, watershed management
programs (WMPs), enhanced watershed management programs (EWMPs), and existing sediment
remediation programs.
72
Port of Los Angeles
Port of Long Beach
Los Angeles
Rolling Hills
Rolling HillsEstates
SignalHill
Lakewood
Long Beach
Bellflower
Paramount
Rancho PalosVerdes
Long Beach Nearshore
DominguezChannel
Palos VerdesPeninsula
Lower LosAngelesRiver
Lower SanGabrielRiver
Los CerritosChannel
[0 3
Miles
Publish Date: 2022/03/14, 4:04 PM | User: hromerFilepath: \\orcas\GIS\Jobs\GatewayWaterMgmtAuth_1205\RegionalMonitoring\Maps\2022\TMDL_Watersheds.mxd
LEGEND:
Watershed Management Group
Municipality/Jurisdiction
Bellflower
Lakewood
Long Beach
Paramount
Rancho Palos Verdes
Rolling Hills Estates
Signal Hill
Los Angeles
Port of Long Beach
Port of Los Angeles
Rolling Hills
LA County Unincorporated
Watersheds (HUC 12)
Alamitos Bay
Compton Creek-Los Angeles River
Lower Dominguez Channel
Long Beach Harbor
San Pedro Bay
Figure 1Greater Los Angeles and Long Beach Harbors Waters Responsible Parties Jurisdictional Boundaries and Associated Watershed Management Group BoundariesHarbor Toxics TMDL Phase 2 Implementation Status Report Greater Los Angeles and Long Beach Harbor Waters Toxics TMDL 73
Harbor Toxics TMDL Phase II Implementation Report 5 March 2022
Figure 2 Identification, Prioritization, and Implementation Process for Contaminated Sediments
Management
74
Harbor Toxics TMDL Phase II Implementation Report 6 March 2022
1.4 Objective
The Harbor Toxics TMDL requires all responsible parties develop and submit a report that
summarizes the status of Phase II implementation actions, as well as the scope and schedule for
future actions. The implementation report is due to the Regional Water Quality Control
Board (RWQCB) 10 years after the effective date of the TMDL. In addition, an implementation report
is required per the Los Angeles and Ventura Counties MS4 Permit (Order No. R4-2021-0105). This
Phase II implementation report was developed to meet requirements of the Harbor Toxics TMDL, as
well as the MS4 Permit, for the Greater Harbor Waters responsible parties. Responsible parties to this
Harbor Toxics TMDL Phase II Implementation Report include the Cities of Bellflower, Lakewood, Long
Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal
Hill; Los Angeles County and Los Angeles County Flood Control District; and the Ports of Long Beach
and Los Angeles.
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Harbor Toxics TMDL Phase II Implementation Report 7 March 2022
2 Planned Actions Completed
2.1 CSMP Phased Approach
The Harbor Toxics TMDL schedule is divided into three phases:
• Phase I, completed 5 years after the effective date of the Harbor Toxics TMDL
(March 2017)
• Phase II, completed 15 years after the effective date of the Harbor Toxics TMDL
(March 2027)
• Phase III, completed 20 years after the effective date of the Harbor Toxics TMDL
(March 2032)
The purpose of Phase I actions is to reduce the amount of sediment transport from point sources
that directly or indirectly discharge to Greater Harbor Waters. The Harbor Toxics TMDL calls for the
continuation of source reduction, source control, and sediment management actions throughout the
Nearshore Watershed. Phase I actions included instituting watershed-wide best management
practices (BMPs) and developing CSMPs. As described in Section 1.3, CSMPs were developed for the
Los Angeles Harbor and Long Beach Harbor, Eastern San Pedro Bay, and LARE (Anchor QEA 2015a,
2016a).
Upland source control actions are defined in the following WMPs and EWMPs:
• Enhanced Watershed Management Program for the Dominguez Channel Watershed Management
Area Group (Dominguez Channel Watershed Management Area Group et al. 2021)
• Watershed Management Program for the Nearshore Watersheds (City of Long Beach 2021)
• Los Cerritos Channel Watershed Management Program (Richard Watson & Associates 2021)
• Lower Los Angeles River Watershed Management Program (John L. Hunter & Associates 2021a)
• Lower San Gabriel River Watershed Management Program (John L. Hunter & Associates 2021b)
• Palos Verdes Peninsula Enhanced Watershed Management Program (Palos Verdes Peninsula
Watershed Management Group 2021)
Control measures identified in WMPs and EWMPs, which may be implemented in Phase I or
subsequent phases, include nonstructural and structural control measures. Minimum control
measures (MCMs) are those defined in the MS4 Permit for all permittees to implement.
Nonstructural control measures include MCMs, as well as additional institutional BMPs, that prevent
the release of pollutants or the transport of pollutants within the MS4 area. Example institutional
BMPs include irrigation control, enhanced street sweeping, and catch basin cleaning. Structural
control measures include regional BMPs and distribution BMPs. Regional BMPs capture runoff from
larger areas that are often multi-jurisdictional, such as infiltration basins and detention basins.
Distribution BMPs have smaller footprints, and they capture and store or infiltrate water from smaller
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Harbor Toxics TMDL Phase II Implementation Report 8 March 2022
catchments than regional BMPs. Example structural control measures include low impact
development (LID), green streets, and trash capture devices.
As per the TMDL, pollutant reduction actions at the Ports of Long Beach and Los Angeles (Ports)
during Phase I were developed to address different sources that contribute loadings to the
Los Angeles and Long Beach Harbors. Examples include harbor-wide activities and associated control
measures for sediment and water and to reduce discharges from various land uses in the harbor,
nearshore discharges, and on-water discharges. In 2009, the Ports developed the Water Resources
Action Plan (WRAP) with the guidance and participation from U.S. Environmental Protection Agency,
RWQCB, and a public stakeholder group of regulatory agencies, non-governmental organizations,
and community representatives (Ports 2009). The WRAP was developed to summarize and prioritize
activities that could be conducted to control discharges of polluted stormwater and contaminated
sediments to the harbor (Ports 2009). Actions identified in the WRAP address Phase I source
reduction activities.
Standard port operations implemented during Phase I also resulted in the net improvement of
sediment conditions through routine maintenance dredging, implementation of capital improvement
projects such as terminal development and channel deepening, and development of habitat
improvement projects. Throughout these operations, impacted sediments are encountered and
removed from the environment, which generally improves overall water and sediment quality. During
Phase I, the Port of Long Beach removed approximately 4,078,542 cubic yards of sediment from the
Port environment during maintenance dredging and capital improvement projects.
As per the TMDL, contaminated sediment removal from areas of known concern may be
implemented during Phase I. One project identified in the TMDL included the Port of Long Beach
Installation Restoration (IR) Site 7, located in West Basin. Although dredging at IR Site 7 was
completed prior to effective date of the TMDL, the project was officially closed out by the California
Department of Toxic Substances Control (DTSC) in June 2013. As part of this project, a total of
502,984 cubic yards of contaminated sediment was removed and placed inside the Pier G slip fill
containment area and covered with up to 24 feet of clean fill material.
Other actions included in Phase I include monitoring and special studies. Regional monitoring was
also conducted in the Greater Harbor Waters in Phase I as part of the Southern California Coastal
Water Research Project’s (SCCWRP’s) 2013 Bight Program. In 2014, the RMC began Harbor Toxics
TMDL compliance monitoring for the Greater Harbor Waters. As part of this program, water, sediment,
and fish tissue monitoring is performed in accordance with the CCMRP (Anchor QEA 2019a). To
maintain consistency and to take advantage of coordinated sampling efforts with other regional
monitoring programs, CCMRP sample collection methods adhere to Bight and Surface Water Ambient
Monitoring Program (SWAMP) monitoring protocols. Monitoring for MS4 Permits were conducted in
accordance with the appropriate Coordinated Integrated Monitoring Programs (CIMPs) or Integrated
77
Harbor Toxics TMDL Phase II Implementation Report 9 March 2022
Monitoring Program (IMP). In addition to monitoring programs, the Ports engaged in conducting and
developing a series of special studies examining the fate and effect of chemicals of concern in the
Greater Harbor Waters area to determine the cause and source of observed impairments via the
Harbor Toxics Work Group (HTWG).
Planned activities in Phase II include the implementation of additional BMPs and site remedial
actions in the Nearshore Watershed and in the Los Angeles and Long Beach Harbors, as determined
to be effective based on the success of upstream source control, TMDL monitoring data evaluations,
WRAP activities implemented during Phase I, and targeted source reduction activities as identified in
Phase I (RWQCB 2011). Sediment, water, and fish tissue monitoring will continue via the CCMRP,
Bight Program, CIMPs and IMP, and special studies.
Planned activities in Phase III include implementation of secondary and additional remedial actions
as necessary to be in compliance with the final allocations by the end of the implementation period
(RWQCB 2011).
2.2 Monitoring and Special Studies
2.2.1 TMDL Special Studies
TMDL special studies were implemented to fill data gaps, examine the spatial and temporal patterns of
contaminants, establish linkage between sediment contaminant concentrations and impairment, and
identify and quantify sources. The Ports engaged in extensive data collection programs for chemical,
biological, and physical data for sediment, water, and fish, as well as modeling programs for
bioaccumulation and sediment transport, including propeller wash, hydrodynamic, and upland loading
through the HTWG. Specific TMDL special studies conducted by the Ports include the following:
• Data Gaps: The data gaps study was conducted to inform the conceptual site model as a basis
for the Ports’ bioaccumulation model on indirect human health effects of sediment-borne
contaminants from consumption of fish that are caught in the Los Angeles and Long Beach
Harbor complex. The strategy behind the models was to identify important contributors to fish
tissue concentrations and to develop a sediment management program that focuses on
reducing these concentrations (Anchor QEA 2014a).
• Fish Tracking Study: This study was conducted to characterize White Croaker and California
Halibut fish movement patterns within the Los Angeles and Long Beach Harbor complex as
well as to and from the Palos Verdes Shelf to better parameterize the bioaccumulation model
in response to the Harbor Toxics TMDL (Lowe et al. 2015).
• Food Web Study (Surface Sediment and Polychaete Tissue Program): This study was
conducted to fill data gaps associated with surface sediment and polychaetes that were
necessary to support parameterization and calibration of the WRAP and bioaccumulation
78
Harbor Toxics TMDL Phase II Implementation Report 10 March 2022
models (Environ 2015). As part of this program, synoptic samples of surface sediment,
porewater, and polychaete tissue were collected for physical and chemical analysis.
• Low Detection Limit Receiving Water Sampling: This study was designed to collect
contaminant data from the water column to help inform the WRAP and bioaccumulation
models (Anchor QEA 2013a). High volume sampling and passive sampling methods were
employed to collect polychlorinated biphenyl (PCB) and DDX data using analytical methods
with ultra-low detection limits.
• Low Detection Stormwater Sampling: This study was designed to collect contaminant data
from the water column to help inform the WRAP and bioaccumulation models. High volume
sampling and passive sampling methods were employed to collect PCB and DDX data using
analytical methods with ultra-low detection limits (Anchor QEA 2013a).
• Natural Recovery Evaluation Using Geochronology Cores: The objective of this evaluation
was to obtain geochronology cores to estimate sedimentation rates and determine the
potential for natural recovery (Anchor QEA 2013b and Anchor QEA 2014b). Cores were
collected and sediments were analyzed for contaminants and radioisotopes to date sediments
and quantify measurable temporal trends in contaminant concentrations rates.
• Linked Hydrodynamic, Sediment Transport, and Bioaccumulation Model: These models
were developed as site-specific models to address sediment-borne contaminants of indirect
human health effects in response to the Harbor Toxics TMDL. These models were developed
as part of the Ports’ approach to the TMDL to utilize feasible management options, support
compliance requirements, and to understand the hydrodynamics and transport of
contaminants in the water column and sediment (Anchor QEA 2017a, Everest 2017).
2.2.2 TMDL Compliance Monitoring
As previously described, the CCMRP details TMDL compliance monitoring activities conducted by the
Greater Harbor Waters responsible parties. Each named party is responsible for compliance
monitoring; however, the Harbor Toxics TMDL encourages collaboration and coordination of
monitoring efforts. The RMC was subsequently formed in 2014 to coordinate monitoring efforts.
Compliance monitoring began in 2014 and was later modified in 2019 to create a more efficient
sampling program (Purdy 2019). The modified monitoring program consists of the following:
• In situ water quality measurements and water column samples collected three times annually
(two during wet weather and one during dry weather) at 12 locations 1
• Sediment sampling twice every 5 years at each of the 22 Harbor Toxics TMDL-specified locations
1 Per the approved modifications (Purdy 2019) in support of compliance monitoring and reporting for the Harbor Toxics TMDL, beginning in August 2019, water samples were collected at one station within each of the 12 water quality groups. Stations were selected from the 22 Harbor Toxics TMDL-specified station locations that occur within each water quality group.
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Harbor Toxics TMDL Phase II Implementation Report 11 March 2022
• Fish tissue monitoring twice every 5 years (coordinated with sediment monitoring) at four
stations (Consolidated Slip, Outer Los Angeles Harbor, Outer Long Beach Harbor, and Eastern
San Pedro Bay)
Sediment triad (i.e., chemistry, toxicity, and benthic community) sampling is performed to assess
sediment quality using California’s direct effects Sediment Quality Objectives (SQOs) as described in the
Water Quality Control Plan for Enclosed Bays and Estuaries, Sediment Quality Provisions (Cal EPA/SWRCB
2018). The SQO assessment is performed for each of the 22 stations by calculating scores for each
individual line of evidence and an integrated final station level assessment. Every 5 years, and most
recently in 2018, sediment sampling and analysis is conducted in coordination with the Bight Program.
The Bight Program has been running for more than 25 years and allows for long-term tracking of
benthic communities, fisheries, and water and sediment quality along the Southern California Bight. The
next coordinated sediment sampling is scheduled for 2023. Water, sediment, and fish tissue compliance
monitoring results for each sampling event are summarized in the Harbor Toxics TMDL Annual Reports
(Anchor QEA 2015b, 2016b, 2017b, 2018, 2019b, 2020, and 2021a).
2.2.3 IMP/CIMP Implementation
Region-wide MS4 Permits are adopted by the RWQCB for the purpose of protecting the beneficial
uses in the receiving waters. Permits allow permittees to coordinate stormwater planning efforts on a
watershed basis to achieve compliance with numerical criteria. Monitoring is required to assess
impacts of discharges on receiving waters, compliance with receiving water and water quality-based
effluent limitations, characterize pollutant concentrations and loads, identify sources of pollutants,
and measure effectiveness of control measures. An IMP or CIMP was developed for each MS4 area to
define the monitoring approach and methods to meet MS4 Permit requirements. IMPs and CIMPs for
each EWMP or WMP discussed in Section 2.1 are summarized as follows:
• Coordinated Integrated Monitoring Program for the Dominguez Channel Watershed Management
Area Group (Dominguez Channel Watershed Management Area Group et al. 2016)
• Integrated Monitoring Program for the Nearshore Watersheds (Anchor QEA 2021b)
• Los Cerritos Channel Coordinated Integrated Monitoring Program (Kinnetic Laboratories 2015a)
• Coordinated Integrated Monitoring Program for the Lower Los Angeles River Watershed
Management Group (Kinnetic Laboratories 2017)
• Coordinated Integrated Monitoring Program for Lower San Gabriel River Watershed
Management Group (Kinnetic Laboratories, Inc. 2015b)
• Coordinated Integrated Monitoring Program (CIMP) for the Palos Verdes Peninsula Group (Palos
Verdes Peninsula Group 2016)
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Harbor Toxics TMDL Phase II Implementation Report 12 March 2022
2.3 WRAP Control Measures
The Ports jointly developed the WRAP in 2009. This living document details control measures and
associated programs to address four categorical resources: stormwater discharges from land-use
sources, on-water sources, sediments, and discharges from the upstream watershed. Specific control
measures for each of these categories are as follows:
• Land-Use (LU)1: Enhance housekeeping BMPs in maintenance and fueling areas, general
cargo handling areas, certain dry-bulk cargo handling areas, automobile dismantling and boat
repair facilities, oil production facilities, and building maintenance and landscaping areas.
• LU2: Develop a port-wide guidance manual for design of new and redeveloped facilities,
including design criteria and operational BMPs.
• LU3: Evaluate the need for structural BMPs for key discharges and targeted pollutants at
existing facilities and install where necessary to ensure compliance.
• LU4: Continue and expand upon existing stormwater/dust control programs for
vacant/undeveloped property.
• LU5: Enhance and expand litter control programs and implement relevant elements of those
programs in specific sources.
• LU6: Enhance and expand street and public parking area sweeping and cleaning programs.
• LU7: Evaluate existing construction permit compliance procedures and enhance as necessary.
• LU8: Evaluate Port-owned properties outside the harbor districts and ensure permit
compliance as necessary.
• On-Water (OW)1: Develop guidance manual for on-water activities (e.g., allowable and
prohibited vessel maintenance activities and discharges).
• OW2: Develop Port policy and standards for maintenance, in-kind replacement, and eventual
phasing out of exposed treated piling from in-water applications.
• OW3: Develop BMPs and standards for zinc-based cathodic protection of Port structures and
vessels.
• Sediment (S)1: Develop sediment management policy and guidance establishing priorities for
removal, disposal, and management of sediments with a clear decision-making framework.
• S2: Develop a sediment management policy establishing priorities for the management of
areas of legacy contaminated sediments and hot spots.
• Watershed (WS)1: Employ all available means to support efforts to reduce upstream pollutant
loadings that adversely affect harbor water and sediment quality.
Specific WRAP control measures completed in Phase I and completed and ongoing in Phase II are
detailed in Table 1.
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Harbor Toxics TMDL Phase II Implementation Report 13 March 2022
2.4 Source Control Actions
Table 1 summarizes the status of source control actions and projects implemented in Phase II by
members of the RMC in support of the Harbor Toxics TMDL. This table was compiled by reviewing
WMPs, EWMPs, and Watershed Annual Reports to evaluate planned, ongoing, or completed
initiatives for the Dominguez Channel Watershed, Los Cerritos Channel Watershed, Lower Los
Angeles River Watershed, Lower San Gabriel River Watershed, Nearshore Watershed, and Palos
Verdes Peninsula Watershed. In addition, WRAP control measures and CSMP implementation actions
were evaluated in coordination with the Ports. Members of the RMC have also implemented a variety
of non-structural source control measures that are discussed in more detail in the EWMPs and
Watershed Annual Reports but have been excluded for brevity in this report.
There are also multiple state and regional actions and regulations that have been implemented or
are planned to reduce contaminants in stormwater. These include the following:
• California Lead in Wheel Weights Restriction: As of January 2010, Senate Bill (SB) 757
prohibits the manufacture, sale, or installation of wheel weights containing more than 0.1%
lead. If lead wheel weights are removed from a tire on an existing vehicle for any reason, the
lead wheel weight may not be placed back on the tire. The language of the statute is worded
broadly and does not limit the scope of the legislation to automobile weights only.
• California Motor Vehicle Brake Friction Material Law: SB 346 prohibits sale of brake pads
in California containing more than trace amounts of copper, certain heavy metals, and
asbestos. The law requires an incremental reduction in the amount of copper allowed in
vehicle brake pads, which constitutes the single largest source of copper in metropolitan
environments. The first compliance deadline was January 2021, after which the copper
content in brake pads cannot exceed 5%. Beginning in January 2025, copper content in brake
pads cannot exceed 0.5%.
• Zinc in Tires: The California Stormwater Quality Association (CASQA) is working to utilize the
DTSC Safer Consumer Product Regulations to reduce the content of zinc in tires, which is one
of the largest sources of zinc in stormwater in urban areas. DTSC is now working on preparing
a technical document and will solicit input from industry representatives and the public prior
to initiating rulemaking. If DTSC chooses to regulate zinc in tires, manufacturers will have to
conduct an Alternatives Analysis to determine if there is a substitute that is safe for the
environment and public health while still meeting performance and safety requirements. On
January 12, 2021, DTSC put tire manufacturers on notice that California wants them to explore
alternatives to using zinc.
• Measure W: Approved by Los Angeles County voters in 2018, Measure W is a multi-benefit
measure that provides cities, watershed areas, and Los Angeles County with funds to capture,
treat, and recycle stormwater. With a Regional Oversight Committee that reviews Stormwater
Investment Plans to ensure Program goals are being prudently met, they maintain proper
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Harbor Toxics TMDL Phase II Implementation Report 14 March 2022
balance of multi-benefit projects and steer future processes. Measure W funds Los Angeles
County’s Safe Clean Water Program to improve water quality, increase local water supply, and
enhance the community by working with Watershed coordinators and communities.
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Harbor Toxics TMDL Phase II Implementation Report 15 March 2022
3 Future Actions
3.1 Remaining Phase II Actions (2017 to 2027)
The goal of Phase II is to implement BMPs, implement site-specific cleanup actions for areas defined
as high priority during Phase I, implement additional BMPs and site remedial actions upstream and in
the Ports, and identify appropriate actions based on the TMDL monitoring program and special
studies. Actions taken in support of these goals are described in Table 1. Several ongoing source
control actions will continue throughout Phase II. In addition, several regional BMPs in the planning
phase will continue to be developed throughout Phase II. As described in Table 1, Channel 2 at the
Port of Long Beach is currently in Step 1 of the CSMP approach for identification and management of
contaminated sediment hot spots (Figure 2). As the results from Channel 2 are evaluated, these data
will support the identification and selection of the most appropriate management alternative in Phase
II. Once all parties agree on the selected management approach and funding mechanisms are
secured, the management action can be scheduled and implemented, if warranted based on the data.
Sediment, water, and fish tissue monitoring will continue in Phase II via the CCMRP, Bight Program,
CIMPs and IMP, and special studies. Data from these programs will support the identification of other
potential sites to be managed.
3.2 Phase III Actions (2027 to 2032)
The purpose of Phase III is to implement secondary and additional remediation actions as necessary
to be in compliance with final WLAs by the end of the TMDL implementation period (RWQCB 2011).
This will be done by continuing to implement green streets, catch basins, LID projects,
redevelopment, sediment management, and regional projects. Based on data from TMDL monitoring
and special studies, any additional source control measures and hot spot cleanup areas will be
identified and implemented. As discussed in Section 3.1, this may include Channel 2 at the Port of
Long Beach, depending on monitoring results and if all parties agree on the selected management
approach and funding mechanisms are secured.
84
Table 1
Status of Source Control Actions Implemented in Phase II
Associated WMP/EWMP Agency1 Planned WMP/EWMP Action Status Notes Reference Material
Proposed Regional Filtration location P Potential Regional Filtration location: Bixby Village Golf Course Long Beach Nearshore Watershed WMP 2020-21
Proposed future BMP locations P Potential future BMP locations: Earl Miller Japanese Garden, Triangle on Loynes,
and Bluffs 1 and 2 Park. Long Beach Nearshore Watershed WMP 2020-21
Proposed Regional Infiltration BMP locations P
Potential Infiltration locations: Stearns Champions and Jack Nichol Parks; Horace
Mann, Charles F. Kettering, Bixby and Lowell Elementary Schools; Sato Academy
of Math and Science; Marine Stadium; vacant parcel between Interstate 405 and
North Lakewood Boulevard; Utilities Parcel (SCE Hinson Substation); and Long
Beach Police East Division
Long Beach Nearshore Watershed WMP 2020-21
Completed Infiltration BMPs ✔Bixby Park; Granada, Junipero, Alamito, and Marine Park Parking Lot
Improvements; and Pier J Bike and Pedestrian Path Long Beach Nearshore Watershed WMP 2020-21
Completed trash capture device installations ✔333 devices were installed in FY 2018-2019; 302 installations were installed FY
2020-2021 Long Beach Nearshore Watershed WMP 2020-21
Phase 2 Wetlands Restoration Project →Design is underway of Colorado Lagoon Restoration Project to reconnect marine
habitat to full tidal flushing.Long Beach Nearshore Watershed WMP 2020-21
New Gerald Desmond Bridge Replacement Project ✔BMPs include 2 infiltration trenches, 1 media filter, 5 biofiltration swales, and 2
Austin vault sand filters. Long Beach Nearshore Watershed WMP 2020-21
Bioinfiltration BMP ✔Harbor Scenic and Pier J Intersection Improvement Project Long Beach Nearshore Watershed WMP 2020-21
Flow-through treatment BMP ✔Fire Station 15 Long Beach Nearshore Watershed WMP 2020-21
Middle Harbor Redevelopment Project ✔Upgrade facilities; included the installation of 12 flowthrough treatment BMPs.Long Beach Nearshore Watershed WMP 2020-21
Infiltration BMPs ✔Junipero Beach – Phase 2 and Granada Beach Concession Building Long Beach Nearshore Watershed AR 2020-21
Underway Infiltration BMPs →Alamitos Beach Concession Building Long Beach Nearshore Watershed AR 2020-21
Planned trash capture device installations →Full trash capture device installation planning is underway.Long Beach Nearshore Watershed WMP 2020-21
Piers G and J Doubletrack →Project is designed to include catch basin filter inserts within existing and
proposed drain inlets.Long Beach Nearshore Watershed AR 2020-21
Fire Station 20 →Planning is to include BMPs within all catch basins, isolated wash area, and
drought tolerant landscaping. Long Beach Nearshore Watershed AR 2020-21
Pier G Wharf Extension →This project involves hydrodynamic separator and certified full trash capture
device.Long Beach Nearshore Watershed AR 2020-21
Green Streets Master Plan P Development of a Green Streets Master Plan to incorporate structural BMPs into
existing R-O-Ws Long Beach Nearshore Watershed AR 2020-21
Stormwater Projects Master Plan P The City plans to develop a Stormwater Projects Master Plan to strategically plan
out locations for stormwater projects within the City.Long Beach Nearshore Watershed AR 2020-21
CSMP POLB Channel 2 sediment remediation →Sediment investigation (as per CSMP) to inform management actions; sediment
sampling and characterization efforts CSMP
Land Use 1 →BMPs for maintenance/fueling areas, auto dismantling/boat repair facilities, oil
production facilities, and building maintenance/landscaping areas WRAP
Land Use 2 ✔Design guidance manual WRAP
Land Use 3 →Evaluate need for structural BMPs for discharges and targeted pollutants at
existing facilities.WRAP
Land Use 4 →Stormwater/dust control for orphan sites WRAP
Land Use 5 →Litter Control Program WRAP
Land Use 6 →Public area sweeping program WRAP
Land Use 7 →Evaluate construction permit compliance and enhance as necessary WRAP
Land Use 8 →Evaluate port owned properties within watershed but outside port
boundary/harbor districts; ensure permit compliance.WRAP
On Water 1 ✔Vessel guidance manual for on-water activities; program has been implemented
and guidance is ongoing.WRAP
On Water 2 →Piling replacement; phase out of exposed treated piling WRAP
Long Beach Nearshore WMP City of Long Beach
WRAP POLA/POLB
Harbor Toxics TMDL Phase II Implementation Report 16 March 2022
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Table 1
Status of Source Control Actions Implemented in Phase II
Associated WMP/EWMP Agency1 Planned WMP/EWMP Action Status Notes Reference Material
On Water 3 →Develop standards for zinc-based cathodic protection; use ICCP versus sacrificial
anodes and replace zinc with aluminum alloys.WRAP
Sediment 1 →Operations Sediment Management Plans; Ports determine the path of sediment
management, and this includes dredging. WRAP
Sediment 2 →Sediment management policies and establish management of areas of legacy
pollutants and hot spots WRAP
Watershed Discharges 1 →Support pollutant loading reduction efforts WRAP
Cities of Rancho Palos Verdes,
Rolling Hills, and Rolling Hills
Estates
Low Impact Development (LID)→New and redeveloped LIDs required for priority development projects to retain or
biofilter stormwater runoff. Peninsula Watershed AR 2020-21
Cities of Rancho Palos Verdes
and Rolling Hills Estates Enhanced street sweeping →Enhanced street sweeping with closed-loop regenerative air system sweepers Peninsula EWMP June 2021 and Rolling Hills Estates
Individual Annual Report 2020-21
City of Rancho Palos Verdes Eastview Park Infiltration Project P
Project concept is to capture and infiltrate the 85%, 24-hour runoff volume from
a 350-acre tributary area; project's feasibility study underway within the existing
park area.
Peninsula Watershed AR 2020-21
Los Cerritos Channel WMG Full Capture Device Installation →Full capture systems installed Los Cerritos Channel WMP 2020-21
Paramount Boulevard Green Street Project ✔Project included drought tolerant landscaping, planting 185 new trees, inverting
medians direct stormwater to 48 bioinfiltration basins, and installing 4 drywells.Los Cerritos Channel WMP 2020-21
Lakewood Boulevard Corridor Capacity Enhancement Project P Lakewood Boulevard will include infiltration stormwater treatment BMP. Los Cerritos Channel WMP 2020-21
Potential Future Water Capture Projects – PV Channel P PV Channel Site 1 – 7 LACFCD R-O-W Water Capture Project Los Cerritos Channel WMP 2020-21
Green Streets and LID Project at Various Locations P
The City proposes to supplement the regional stormwater capture projects by
using green streets elements, such as drywells, and LID to reduce the discharge of
pollutants into waterways.
Los Cerritos Channel WMP 2020-21
Simms Park Stormwater Capture Project P
The City has received Regional Measure W funds for the design of the Simms
Park Stormwater Capture Project. The project has been proposed for construction
funding.
Los Cerritos Channel WMP 2020-21
City of Long Beach Green Streets Master Plan Development and Implementation P Consists of the development of a green streets master plan and the
implementation of green streets projects to manage stormwater Los Cerritos Channel WMP 2020-21
City of Long Beach in
coordination with City of
Lakewood
Regional Project →Skylinks Golf Course Water Capture Project Los Cerritos Channel WMP 2020-21
City of Long Beach Trash Capture Devices P 248 CPS installations were completed in FY 2018-2019 and 29 were completed in
FY 2020-2021; additional installations are planned.Long Beach Individual Annual Report
Arterial Resurfacing on Downey Boulevard ✔This project proposes to mitigate stormwater pollution through construction of
LID BMPs (i.e., drywells). Los Cerritos Channel WMP 2020-21
Trash Capture Devices P 95 CPS installed in 2018/2019; additional installations are planned.Paramount Individual Annual Report 2020-2021
Green Street ✔Paramout Boulevard urban renovation project; this project proposes to mitigate
stormwater pollution through construction of LID BMPs (i.e., drywells). Los Cerritos Channel WMP 2020-21
Trash Capture Devices ✔116 CPS installed in 2018/2019 Signal Hill Individual Annual Report 2020-2021
Vacant Parcel Ordinance ✔
To reduce the discharge of sediment from exposed vacant parcels; successful
amendment to its Municipal Code Chapter 12.16 to address sediment discharge
from exposed vacant parcels over 1 acre
Signal Hill Individual Annual Report 2020-2021
City of Lakewood in
coordination with Cities of
Bellflower, Long Beach, and
Paramount
Completed Water Capture Project ✔Bolivar Water Capture Project Los Cerritos Channel WMP 2020-21
Palos Verdes Peninsula EWMP
City of Lakewood
City of Bellflower
Los Cerritos Channel WMP
City of Signal Hill
City of Paramount
Harbor Toxics TMDL Phase II Implementation Report 17 March 2022
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Table 1
Status of Source Control Actions Implemented in Phase II
Associated WMP/EWMP Agency1 Planned WMP/EWMP Action Status Notes Reference Material
City of Lakewood in
coordination of Cities of
Bellflower and Paramount
Completed Water Capture Project ✔Mayfair Water Capture Project Los Cerritos Channel WMP 2020-21
City of Bellflower Completed Water Capture Project ✔Caruthers Parks Water Capture Project Los Cerritos Channel WMP 2020-21
Cities of Long Beach in
coordination with Cities of
Lakewood and Signal Hill
Completed Water Capture Project ✔Long Beach Airport Water Capture Project (i.e. LCC Sub-Basin 4 Stormwater
Capture Project)Los Cerritos Channel WMP 2020-21
Cities of Long Beach,
Paramount, and Signal Hill Potential Future Water Capture P Progress, Heartwell, Pan American, Reservoir, and Wardlow Parks; Long Beach
Junior Gold Course; and Bike Trail at Clarke Avenue Water Capture Projects.Los Cerritos Channel WMP 2020-21
Cities of Paramount,
Bellflower, Lakewood, and
Long Beach
Potential Locations for Future Water Capture Projects – Utility
Transmission P Utility Transmission R-O-W BMP Site Water Capture Project; 16 locations Los Cerritos Channel WMP 2020-21
Cities of Bellflower, Lakewood,
Long Beach, and Paramount Potential Future Water Capture Projects P A total of 16 potential sites, all educational centers, including Academies and
Elementary, Middle, and High Schools Los Cerritos Channel WMP 2020-21
Cities of Paramount and
Signal Hill Installation of tree box filters ✔Treatment control partially funded by a Proposition 84 grant received by the
Gateway Water Management Authority.Los Cerritos Channel WMP 2020-21
City of Long Beach Green Streets Master Plan P Development of a Green Streets Master Plan to incorporate structural BMPs into
existing R-O-Ws Long Beach Nearshore Watershed AR 2020-21
City of Long Beach Stormwater Projects Master Plan P The City plans to develop a Stormwater Projects Master Plan to strategically plan
out locations for stormwater projects within the City.Long Beach Nearshore Watershed AR 2020-21
Cities of Lakewood and
Paramount Prototype design of biofiltration and infiltration chamber ✔Development of prototype design of biofiltration and infiltration chamber for
streets with wider parkways by the City of Lakewood Los Cerritos Channel WMP 2020-21
Alondra Park Regional Multi-Benefit Stormwater Capture Project →Los Angeles County has 90% design in 2021 Dominguez Channel EWMP 2021
West Rancho Dominguez – San Pedro Street Green Improvement
Project P Submitted for Safe Clean Water Infrastructure for design and funding Dominguez Channel EWMP 2021
Green Street Design Phase P Los Angeles County Green Street Master Plan and Wilmington Q Street LA County AR 2020-21
Green Street ✔Improved water quality via LID City of Los Angeles AR 2017-18
Los Angeles County and Cities
of Los Angeles1 Feasibility study phase funding phase for Structural BMPs P
Carson City Hall/Civic Center, Del Alamo Park, Normandale Recreation Center,
and Plaza del Alamo Green Infrastructure Corridors; Douglas Pump Station #18;
and Southern Lawndale Revitalization
Dominguez Channel EWMP 2021
City of Los Angeles1 Green Street Feasibility Phase P Green Alley and Wilmington Streets Dominguez Channel EWMP 2021
Cities of Long Beach and
Lakewood El Dorado Park Regional Project P Design Underway Lower San Gabriel AR 2017-18
LID Project P Camp Shiwaka Eco Parking Lot Stormwater Project LSGR Watershed Annual Report 2020-2021
Trash Capture Devices ✔8 CPS installations were completed in FY 2018-2019.Long Beach Individual Annual Report
Restoration Project with Capture and Use P El Dorado Regional Park Duck Pond Rehabilitation Project LSGR Watershed Annual Report 2020-2021
Regional Project P Lakewood Equestrian Center LSGR Watershed Annual Report 2020-2021
Trash Capture Devices P 32 CPS and 4 GITS installations were completed in June 2018. Additional
installations are planned. Lakewood Individual Annual Report 2020-2021
City of Bellflower Local Structural BMP Improvements ✔The City installed full-capture trash devices in 168 catch basins.Lower San Gabriel River WMP 2015
City of Long Beach Green Streets Master Plan P Development of a Green Streets Master Plan to incorporate structural BMPs into
existing R-O-Ws Long Beach Nearshore Watershed AR 2020-21
City of Long Beach Stormwater Projects Master Plan P The City plans to develop a Stormwater Projects Master Plan to strategically plan
out locations for stormwater projects within the City.Long Beach Nearshore Watershed AR 2020-21
City of Bellflower Caruthers Park Water Capture Facility Regional Structural BMP ✔Design includes a 9.1 acre-feet infiltration vault and a connection built to divert a
major storm channel.LSGR Watershed Annual Report 2020-2021
Dominguez Channel EWMP
Los Angeles County
Los Angeles County and City
of Los Angeles
Lower San Gabriel River WMP
City of Long Beach
City of Lakewood
Harbor Toxics TMDL Phase II Implementation Report 18 March 2022
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Table 1
Status of Source Control Actions Implemented in Phase II
Associated WMP/EWMP Agency1 Planned WMP/EWMP Action Status Notes Reference Material
Regional Project P Spane Park Regional Project LLAR Watershed Annual Report 2020-2021
Green Street P Garfield Avenue Widening Project LLAR Watershed Annual Report 2020-2021
Green Street ✔This project proposes to mitigate stormwater pollution through construction of
LID BMPs (i.e., drywells). LLAR Watershed Annual Report 2020-2021
Green Street ✔Atlantic Place tract Green Street LLAR Watershed Annual Report 2020-2021
Trash Capture Devices ✔325 CPS and 229 ARS installations were completed as part of the Gateway Catch
Basin Retrofit project in 2010/2011 Gateway Water Management Authority
Arterial Resurfacing on Paramount Boulevard ✔This project proposes to mitigate stormwater pollution through construction of
LID BMPs (i.e., drywells). Los Cerritos Channel WMP 2020-21
View Park Project (i.e., Creston Avenue)→Construction of drywell, infiltration basin/trench, and drought tolerant vegetation Signal Hill AR 2017-18
Local Signal Hill Dog Park Structural BMP ✔Completed in 2018. Incorporates an Infiltration BMP (drywell)Signal Hill AR 2017-18
Local Signal Hill Library Structural BMP ✔Incorporates an Infiltration BMP (drywell) and two upstream detention systems Signal Hill AR 2017-18
Trash Capture Devices ✔138 CPS and 115 ARS installations were completed as part of the Gateway Catch
Basin Retrofit project in 2010/2011 Gateway Water Management Authority
DeForest Park Wetlands Restoration Project ✔Completed in 2018 Long Beach AR 2017-18
Regional Long Beach MUST Facility →Construction began in November 2021, will have the capacity to treat
approximately 436,000 gallons of non stormwater per day Long Beach AR 2017-18
LID Project ✔Houghton Park Community Center Renovation Project Lower LA1 Watershed Annual Report 2020-2021, page 6,
Table 2-e
Restoration Project with Wetland ✔Willow Springs Park Wetland Restoration Expansion Project (Phase 1). Long Beach Individual Annual Report 2020-2021
Restoration Project with Wetland P Willow Springs Park: Wetland Restoration Expansion Project (Phase 2)LLAR Watershed Annual Report 2020-2021
LID Project P Lincoln Park LLAR Watershed Annual Report 2020-2021
Green Street ✔Daisy-Myrtle Roundabout Green Streets LLAR WMP 2021
LID Project ✔Long Beach Civic Center LLAR WMP 2021
LID Project ✔Willmore City Heritage Garden Biofiltration Swale LLAR WMP 2021
Trash Capture Devices ✔2,691 CPS and 1,130 ARS installations were completed as part of the Gateway
Catch Basin Retrofit project in 2010/2011 Gateway Water Management Authority
City of Lakewood Trash Capture Devices ✔1 CPS and 2 ARS installations were completed as part of the Gateway Catch Basin
Retrofit project in 2010/2011 Gateway Water Management Authority
City of Long Beach Green Streets Master Plan P Development of a Green Streets Master Plan to incorporate structural BMPs into
existing R-O-Ws Long Beach Nearshore Watershed AR 2020-21
City of Long Beach Green Street ✔Long Beach MUST Street Improvements Lower LA1 Watershed Annual Report 2020-2021, page 6,
Table 2-e
City of Long Beach Stormwater Projects Master Plan P The City plans to develop a Stormwater Projects Master Plan to strategically plan
out locations for stormwater projects within the City.Long Beach Nearshore Watershed AR 2020-21
City of Signal Hill Vacant Parcel Ordinance ✔
To reduce the discharge of sediment from exposed vacant parcels; successful
amendment to its Municipal Code Chapter 12.16 to address sediment discharge
from exposed vacant parcels over 1 acre
Signal Hill Individual Annual Report 2020-2021
Lower Los Angeles River WMP
City of Long Beach
City of Signal Hill
City of Paramount
Harbor Toxics TMDL Phase II Implementation Report 19 March 2022
88
Table 1
Status of Source Control Actions Implemented in Phase II
Notes:
1. Many of these projects are regional and may be coordinated with municipalities that are not listed as a Harbor Toxics TMDL responsible party.
✔: Complete
→: Ongoing
P: Planning Underway
AR: Annual Report
BMP: best management practice
CIMP: Coordinated Integrated Monitoring Program
CPS: connector pipe screen
EWMP: Enhanced Watershed Management Program
FY: fiscal year
ICCP: impressed current cathodic protection
LACFCD: Los Angeles County Flood Control District
LCC: Los Cerritos Channel
LFD: Low Flow Diversion
LID: low impact development
MUST: Municipal Urban Stormwater Treatment
NPDES: National Pollutant Discharge Elimination System
POLA: Port of Los Angeles
POLB: Port of Long Beach
PV: Palos Verdes
RHCC: Rolling Hills Country Club
R-O-W: right-of-way
SCE: Southern California Edison
TMDL: Total Maximum Daily Load
VSS: Vortex Separation System
WMG: Watershed Management Group
WMP: Watershed Management Plan
WRAP: Water Resources Action Plan
Harbor Toxics TMDL Phase II Implementation Report 20 March 2022
89
Harbor Toxics TMDL Phase II Implementation Report 21 March 2022
4 References
Anchor QEA (Anchor QEA, LLC) 2013a. Memorandum to: Harbor Technical Working Group.
Regarding: Harbor Toxics TMDL Special Study – Low Detection Sampling for PCBs and DDTs
in the Water Column. August 21, 2013.
Anchor QEA, 2013b. Sampling and Analysis Plan: Natural Recovery Evaluation Using Geochronology
Cores in the Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Port of
Long Beach and the Port of Los Angeles. December 2013.
Anchor QEA, 2014a. Data Gaps Analysis for Bioaccumulation Model Development for the Greater Los
Angeles and Long Beach Harbor Waters. Prepared for the Port of Los Angeles and the Port of
Long Beach. August 2014.
Anchor QEA, 2014b. Memorandum to: Matt Arms and James Vernon (Port of Long Beach) and
Kathryn Curtis and Andrew Jirik (Port of Los Angeles). Regarding: Further Consideration for
Geochronology Core Collection. March 2014.
Anchor QEA, 2015a. Revised Contaminated Sediment Management Plan: Long Beach Harbor, Eastern
San Pedro Bay, and Los Angeles River Estuary. December 2015.
Anchor QEA, 2015b. 2014/15 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring
and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the California
Department of Transportation; Cities of Bellflower, Lakewood, Long Beach, Los Angeles,
Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill;
Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and
Los Angeles; Kinder Morgan Liquid Terminals, LLC; Metropolitan Stevedore Company;
Petro-Diamond Inc.; and Tesoro Refining & Marketing Company LLC. December 2015.
Anchor QEA, 2016a. Revised Contaminated Sediment Management Plan: Los Angeles Harbor.
March 2016.
Anchor QEA, 2016b. 2015/16 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring
and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the California
Department of Transportation; Cities of Bellflower, Lakewood, Long Beach, Los Angeles,
Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill;
Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and
Los Angeles; Kinder Morgan Liquid Terminals, LLC; Metropolitan Stevedore Company;
Petro-Diamond Inc.; and Tesoro Refining & Marketing Company LLC. December 2016.
Anchor QEA, 2017a. Bioaccumulation Model Report for the Greater Los Angeles and Long Beach
Harbor Waters in Support of the Final Dominguez Channel and Greater Los Angeles and Long
90
Harbor Toxics TMDL Phase II Implementation Report 22 March 2022
Beach Harbor Waters Total Maximum Daily Load. Prepared for the Port of Los Angeles and
the Port of Long Beach. April 2017.
Anchor QEA, 2017b. 2016/17 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring
and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the California
Department of Transportation; Cities of Bellflower, Lakewood, Long Beach, Los Angeles,
Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill;
Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and
Los Angeles; Kinder Morgan Liquid Terminals, LLC; Metropolitan Stevedore Company;
Petro-Diamond Inc.; Tesoro Refining & Marketing Company LLC; and NRG Energy, Inc.
December 2017.
Anchor QEA, 2018. 2017/18 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring
and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Cities of
Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling
Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood
Control District; Ports of Long Beach and Los Angeles; Kinder Morgan Liquid Terminals, LLC;
Metropolitan Stevedore Company; Petro-Diamond Inc.; Tesoro Refining & Marketing
Company LLC; NRG Energy, Inc.; and Vopak Long Beach Terminal, Inc. December 2018.
Anchor QEA, 2019. Greater Harbor Waters Regional Monitoring Coalition, Coordinated Compliance
Monitoring and Reporting Plan. August 2019.
Anchor QEA, 2019b. 2018/19 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring
and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Cities of
Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling
Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood
Control District; Ports of Long Beach and Los Angeles; Kinder Morgan Liquid Terminals, LLC;
Metropolitan Stevedore Company; Petro-Diamond Inc.; Marathon Petroleum Corporation;
Morton Salt, Inc.; NRG Energy, Inc.; and Vopak Long Beach Terminal, Inc. December 2019.
Anchor QEA, 2020. 2019/20 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring
and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Cities of
Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills,
Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control
District; Ports of Long Beach and Los Angeles; Long Beach Generation, LLC; Morton Salt, Inc.;
Metropolitan Stevedore Company; Petro-Diamond, Inc.; Tesoro Refining & Marketing
Company, LLC; and Vopak Long Beach Terminal, Inc. December 2020.
91
Harbor Toxics TMDL Phase II Implementation Report 23 March 2022
Anchor QEA, 2021a. 2020/21 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring
and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Cities of
Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills,
Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control
District; Ports of Long Beach and Los Angeles; Long Beach Generation, LLC; Morton Salt, Inc.;
Metropolitan Stevedore Company; Petro-Diamond, Inc.; Tesoro Refining & Marketing
Company, LLC; and Vopak Long Beach Terminal, Inc. November 2021.
Anchor QEA, 2021b. Integrated Monitoring Program: Long Beach Inner Harbor, Long Beach Outer
Harbor, and Eastern San Pedro Bay – IMP 8. April 2021.
Cal EPA/SWRCB (California Environmental Protection Agency and State Water Resources Control
Board), 2009. Water Quality Control Plan for Enclosed Bays and Estuaries – Part 1 Sediment
Quality. August 25, 2009.2
Cal EPA/SWRCB, 2018. Water Quality Control Plan for Enclosed Bays and Estuaries of California,
Sediment Quality Provisions. June 3, 2018.
City of Long Beach, 2018. Long Beach Nearshore Watershed Annual Watershed Report 2017-2018.
December 15, 2018.1
City of Long Beach, 2021. Long Beach Nearshore Watershed Annual Watershed Report 2020-2021.
December 15, 2021.1
City of Long Beach, 2021. Watershed Management Program for the Nearshore Watersheds.
June 30, 2021.
City of Rancho Palos Verdes, 2021. Rancho Palos Verdes Individual Annual Report, Reporting Year
2020-2021.1
City of Rolling Hills, 2022. “Keep It Onsite! Best Management Practices for Small Construction Sites.”
Accessed February 4, 2022. Available at:
https://cms5.revize.com/revize/rollinghillsca/Goverment/Planning%20And%20Community%2
0Services/RH_Eng_Leg_C_no%20SW.pdf.
Department of Toxic Substances Control, 2011. “DTSC California Law Prohibits the Manufacture, Sale
or Distribution of Lead Wheel Weights Fact Sheet.” Last Modified May 2011. Available at:
https://dtsc.ca.gov/california-law-prohibits-the-manufacture-sale-or-distribution-of-lead-
wheel-weights-fact-sheet/.
2 This document is not cited in the text; however, this document was reviewed for relevant information.
92
Harbor Toxics TMDL Phase II Implementation Report 24 March 2022
Dominguez Channel Watershed Management Area Group, 2018. Dominguez Channel Watershed
Management Area Annual Report 2017-2018. December 2018.3
Dominguez Channel Watershed Management Area Group, 2021. Dominguez Channel Watershed
Management Area Annual Report 2020-2021. 2021.1
Dominguez Channel Watershed Management Area Group, City of Los Angeles, County of Los
Angeles, Los Angeles County Flood Control District, City of Hawthorne, City of Inglewood,
City of El Segundo, City of Lomita, City of Carson, and City of Lawndale, 2016. Enhanced
Watershed Management Program for the Dominguez Channel Watershed Management Group.
February 2016.1
Dominguez Channel Watershed Management Area Group, City of Los Angeles, County of Los
Angeles, Los Angeles County Flood Control District, City of Hawthorne, City of Inglewood,
City of El Segundo, City of Lomita, City of Carson, and City of Lawndale, 2016. Coordinated
Integrated Monitoring Program for the Dominguez Channel Watershed Management Group.
Revised April 8, 2016.
Dominguez Channel Watershed Management Area Group, City of Los Angeles, County of Los
Angeles, Los Angeles County Flood Control District, City of Hawthorne, City of Inglewood,
City of El Segundo, City of Lomita, City of Carson, and City of Lawndale, 2021. Enhanced
Watershed Management Program for the Dominguez Channel Watershed Management Group.
June 2021.
Environ (Environ International Corporation), 2015. Sampling and Analysis Report for Surface Sediment
Characterization and Polychaete Tissue Collection Program at the Greater Los Angeles and
Long Beach Harbor Waters. Prepared for the Port of Los Angeles and the Port of Long Beach.
March 20, 2015.
Everest (Everest International Consultants, Inc.) 2017. WRAP Model Development in Support of the
Final Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters Total
Maximum Daily Load. Prepared for the Port of Los Angeles and the Port of Long Beach.
February 2017.
John L. Hunter & Associates (John L. Hunter & Associates, Inc.), 2015a. Lower San Gabriel River
Watershed Management Program. Prepared for Lower Los San Gabriel River Watershed
Management Group. June 12, 2015.
3 This document is not cited in the text; however, this document was reviewed for relevant information.
93
Harbor Toxics TMDL Phase II Implementation Report 25 March 2022
John L. Hunter & Associates, 2015b Lower Los Angeles River Watershed Management Program.
Prepared for Lower Los Angeles River Watershed Management Group. June 12, 2015.
John L. Hunter & Associates, 2021a. Lower Los Angeles River Watershed Management Program.
Prepared for Lower Los Angeles River Watershed Management Group. June 30, 2021.
John L. Hunter & Associates, 2021b. Lower San Gabriel River Watershed Management Program.
Prepared for Lower Los San Gabriel River Watershed Management Group. June 30, 2021.
Kinnetic Laboratories, Inc., 2015a. Los Cerritos Channel Coordinated Integrated Monitoring Program.
June 29, 2015.
Kinnetic (Kinnetic Laboratories, Inc.), 2015b. Coordinated Integrated Monitoring Program for the Lower
San Gabriel River Watershed Monitoring Group. February 2015.
Kinnetic Laboratories, Inc., 2017. Coordinated Integrated Monitoring Program for the Lower Los
Angeles River Watershed Monitoring Group. December 21, 2017.
Los Cerritos Channel Watershed Group, 2021. Los Cerritos Channel Annual Watershed Report 2020-
2021. December 15, 2021.4
Lowe, C.G., B. Ahr; M. Farris; A. Barilotti, 2015. Data Report for Fish Tracking Special Study: White
Croaker and California Halibut Study – Phase 2. Prepared for the Port of Los Angeles and the
Port of Long Beach. April 2015.
Lower Los Angeles River Watershed Group, 2021. Lower Los Angeles River Annual Watershed Report
2020-2021. December 15, 2021.1
Lower San Gabriel River Watershed Group, 2021. Lower San Gabriel River Annual Watershed Report
2020-2021. December 15, 2021.1
McGowan Consulting (McGowan Consulting, LLC), 2021. Palos Verdes Peninsula Watershed
Management Group Annual Watershed Report 2020-2021. Prepared for the City of Rancho
Palos Verdes, City of Palos Verdes Estates, City of Rolling Hills Estates, the County of Los
Angeles, and the Los Angeles County Flood Control District. December 15, 2021.1
Palos Verdes Peninsula Watershed Management Group, 2021. Palos Verdes Peninsula Enhanced
Watershed Management Program. June 30, 2021.
Palos Verdes Peninsula Group (County of Los Angeles, Los Angeles County Flood Control District,
City of Palos Verdes Estates, City of Rancho Palos Verdes, City of Rolling Hills, and City of
4This document is not cited in the text; however, this document was reviewed for relevant information.
94
Harbor Toxics TMDL Phase II Implementation Report 26 March 2022
Rolling Hills Estates), 2016. Coordinated Integrated Monitoring Program (CIMP) for the Palos
Verdes Peninsula Group. Prepared for the Los Angeles Regional Water Quality Control Board.
February 2016.
Ports (Ports of Los Angeles and Long Beach), 2009. Water Resources Action Plan, Final Report.
August 2009.
Purdy, R., 2019. Letter to: James Vernon (Regional Monitoring Coalition, Port of Long Beach).
Regarding: Proposed Modifications in Support of Compliance Monitoring and Reporting for
the Total Maximum Daily Load for Toxic Pollutants in Dominguez Channel and Greater
Los Angeles and Long Beach Harbor Waters. November 19, 2019.
Richard Watson & Associates (Richard Watson & Associates, Inc.), 2021. Los Cerritos Channel
Watershed Group Watershed Management Program. Prepared for Los Cerritos Channel
Watershed Group, City of Bellflower, City of Cerritos, City of Downey, City of Lakewood, City
of Long Beach, City of Paramount, City of Signal Hill, and Los Angeles County Flood Control
District. June 2021.
RWQCB (Los Angeles Regional Water Quality Control Board), 2011. “Final Basin Plan Amendment.”
Attachment A to Resolution No. R11-008. Amendment to the Water Quality Control Plan – Los
Angeles Region to Incorporate the Total Maximum Daily Load for Toxic Pollutants in Dominguez
Channel and Greater Los Angeles and Long Beach Harbor Waters. Adopted by the California
Regional Water Quality Control Board, Los Angeles Region on May 5, 2011. Available at:
http://www.waterboards.ca.gov/losangeles/board_decisions/basin_plan_amendments/technical_d
ocuments/66_New/11_0630/02%20Final%20BPA%2005%2005%2011.pdf.
South Bay, 2021. “A Homeowner’s Guide To Rainwater Harvesting.” Last Modified 2021. Accessed
February 4, 2022. Available at: https://www.westbasin.org/wp-
content/uploads/2021/03/Rainwater-Harvesting-Guide_Addl-Resources.pdf.
95
Agenda Item No.: 8.G
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:AUTHORIZE AGREEMENT WITH SOUTH BAY CITIES COUNCIL OF
GOVERNMENTS TO IMPLEMENT SB 1383 LOCAL ASSISTANCE
GRANT PROGRAM AWARDED BY CALRECYCLE
DATE:April 08, 2024
BACKGROUND:
On February 26, 2024, the City of Rolling Hills was awarded the Senate Bill 1383 (SB 1383)
Local Assistance Grant for fiscal year (FY) 2022-23 from the Department of Resources
Recycling and Recovery (CalRecycle). SB 1383 regulations require the City to conduct
education and outreach on organics recycling to all residents and other groups. This is a one-
time grant fund that is non-competitive to provide funding to local jurisdictions to assist with the
implementation of SB 1383 regulation requirements. The grant can be used to fund organic
waste collection, edible food recovery, education and outreach, enforcement and inspection,
program evaluation/gap analysis, procurement requirements, and record keeping. The grant is
for $75,000.
The City applied for the grant on November 15, 2023, in order to meet the filing deadline. On
December 14, 2023, the City Council approved Resolution No. 1353 to affirm the City's
application as required under the grant. The grant term is from February 26, 2024 to April 1,
2026.
Milestones
Notice to Proceed Date February 26, 2024
Progress Report 1 Due October 1, 2024
Progress Report 2 Due April 1, 2025
Progress Report 3 Due October 1, 2025
Final Report Due April 1, 2026
Grant Term End April 1, 2026
On March 11, 2024, City Council voted to remain part of the South Bay Cities Council of
Governments (SBCCOG). One of the benefits of being a member is SBCCOG's assistance
with administering grants. SBCCOG has an extensive grassroots network, an email blast list
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of 17,000 people, and attendance at over 100 outreach events each year in the South Bay.
SBCCOG is well-positioned to assist cities in coordinating a regional message with staff and
residents on organic waste outreach. SBCCOG has assisted other cities, such as Hawthorne,
Torrance, and El Segundo, to administer similar grants.
DISCUSSION:
At the December 14, 2023 City Council meeting, the Council had questions about the
implementation of the grant. Below is a list of questions and answers:
Is Rolling Hills exempt from SB 1383?
Since Rolling Hills has a low population waiver, Rolling Hills is exempt from other
requirements typically required of other cities. For example, the City does not need
to be monitoring for commercial and industrial uses, especially since Rolling Hills is
entirely a single-family residential community.
What is the purpose of the low population waiver?
Rolling Hills received a low population waiver on January 1, 2022. As such, Rolling
Hills does not need to conduct organic waste capacity planning. However, Rolling
Hills must conduct education and outreach with its residents in regard to disposing
of organic waste.
What is the purpose of the grant?
The purpose of the grant program is to educate and reach Rolling Hills residents
so they can be more environmentally thoughtful in disposing of organic waste and
food scraps.
What are eligible costs?
Eligible costs include equipment, bins, lids, procurement of recovered/recycled
organic products, food waste prevention projects, and other activities. See
attached Procedures and Requirements for a complete list.
What are ineligible costs?
Ineligible costs include costs incurred prior to the term start date, distribution of
promotional giveaway items, building purchases or leases, cell phones, etc. See
attached Procedures and Requirements for a complete list.
How much staff time is needed?
SBCCOG will administer the grant on behalf of the City. However, some City staff
time is needed, such as the time to apply for the grant and prepare staff reports,
which is minimal compared to the overall work. SBCCOG plans to hire one person,
in which the grant will cover one-fourth of the salary and supplement the salary of
existing staff at one-fourth of the full-time equivalent. Once an agreement is in
place with SBCCOG, they will administer the grant as an extension of staff.
Will grant money be put into a pool that is shared with other cities?
Grant money will not be put into a pool that collectively serves other cities - it will
be used solely for Rolling Hills. SBCCOG's experience working on similar grants
for other cities will help provide assistance that more effectively serves Rolling
Hills.
How is the grant budgeted?
The planned budget is as follows:
Indirect Costs ($4,600):
Invoicing, Accounting, and Budget Management -$4,000
Mileage reimbursement for kitchen pail distribution - $300
Mileage reimbursement for staff commute to community workshops -
$300
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Education and Outreach ($5,000):
Purchase of printed materials, including flyers and stickers - $5,000
Equipment ($10,000):
Purchase of 350 Kitchen Pails for Organic Waste (est. $25.00 each) -
$10,000
Personnel ($54,400):
Staff time for promotion, registration, preparation, and conducting of the
workshops - $33,000
Hiring an expert consultant to speak at Education and Outreach
Community Workshops (4 events, $2,000 for each event) -$8,000
Staff time for distribution of kitchen pails - $10,000
Staff time for bi-annual progress reports - $2,400
Staff Time to Hire and Manage Expert Consultant - $1,000
Procurement ($1,000):
Recycled paper and mulch - $1,000
Total: $75,000
Can the budget be amended?
Yes. There are procedures in place to request a budget amendment.
Is there a local match?
No. This is a non-competitive grant, and CalRecycle has already allocated costs
for Rolling Hills.
Can the City withdraw early?
Yes. Any unused funds would have to be given back to CalRecycle.
What happens if the City decides not to participate in the grant?
The City is still required to provide organic waste education and outreach to its
residents.
FISCAL IMPACT:
The City was awarded $75,000 in grant funds by CalRecycle.
RECOMMENDATION:
It is recommended that the City Council accept the grant terms and authorize the City
Manager to execute a contract with SBCCOG for grant administration.
ATTACHMENTS:
CA_AGR_SBCCOG_Standard_CONSULTING_AGREEMENT__SB1383GrantProgram_D3.pdf
GR_CRC_SB1383Grant2023_240226_AwardEmail.pdf
GR_CRC_SB1383Grant2023_ExhibitA_SB 1383 Local Assistance Terms and Conditions
FY22-23.pdf
GR_CRC_SB1383Grant2023_ExhibitB_Procedures and Requirements - SB 1383 Local
Assistance Grant.pdf
SB1383LocalAssistanceGrantProgram_EligibleCostsFY22-23.pdf
ResolutionNo1353_CalRecycle_Grant_Applications_F_E.pdf
GR_CRC_SB1383Grant2023_231214_CC_StaffReport.pdf
CL_AGN_CC_231214_07_CalRecycle_AuthorizationLetter.pdf
GR_CRC_SB1383Grant2023_Rolling Hills_Application_Certification.pdf
GR_CRC_SB1383Grant2023_Rolling Hills_SB1383Budget.pdf
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PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is made as of April 8, 2024, by
and between the South Bay Cities Council of Governments, a California joint powers
authority ("SBCCOG") and the City of Rolling Hills ("Rolling Hills").
R E C I T A L S
A. Rolling Hills desires to utilize the services of SBCCOG as an independent
contractor to provide specified professional services to Rolling Hills as set forth in Exhibit A,
to assist with the implementation of the CalRecycle SB1383 Local Assistance Grant
Program.
B. The goal of this program is to implement an organic waste educational
campaign for the residents of Rolling Hills.
C. On February 26, 2024, CalRecycle awarded Rolling Hills $75,000 to implement
the SB1383 Local Assistance Grant Program. With this funding, Rolling Hills will launch an
organic waste recycling education campaign for its residents.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and
conditions herein contained, the parties hereto agree as follows:
1. Services.
1.1 The nature and scope of the specific services to be performed by SBCCOG
are as described in Exhibit A, attached hereto, and incorporated herein by reference.
1.2 Rolling Hills agrees to conduct its best effort to assist with the success of the
program and understands that the SBCCOG assumes full responsibility to manage and
produce the program.
1.3 Rolling Hills shall provide all relevant documentation in their possession to the
SBCCOG upon request in order to minimize duplication of efforts. The Rolling Hills staff
shall work with the SBCCOG as necessary to facilitate performance of the services.
2. Term of Agreement. This Contract shall take effect April 8, 2024, and shall
continue until April 1, 2026, unless earlier terminated pursuant to the provisions of
paragraph 14 herein. The term of this Agreement may be extended by mutual agreement
of the parties as may be necessary or desirable to carry out its purposes.
3. Compensation. Rolling Hills shall pay for services based on the not to
exceed budget as itemized in Exhibit A.
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4. Terms of Payment. Consultant shall submit monthly invoices for services
rendered and for reimbursable expenses incurred. The invoice should include: an invoice
number, the dates covered by the invoice, the hours expended, the amount of funds
remaining, and a summary of the work performed. SBCCOG shall pay the invoices within
sixty (60) days of receipt.
5. Parties’ Representatives. John F. Signo shall serve as the Rolling Hills’
representative for the administration of the project. All activities performed by the SBCCOG
shall be coordinated with this person. Jacki Bacharach shall oversee the project for the
SBCCOG on all matters relating to this Agreement and any agreement or approval made by
him/her shall be binding on the SBCCOG. This person shall not be replaced without the
written consent of Rolling Hills.
6. Addresses.
SBCCOG:
South Bay Cities Council of Governments
2355 Crenshaw Blvd., Suite 125
Torrance, CA 90501
Attention: Jacki Bacharach, Executive Director
The City of Rolling Hills:
2 Portuguese Bend Road
Rolling Hills, CA 90274
Attention: John F. Signo, AICP, Director of Planning & Community Services
7. Status as Independent Contractor.
A. SBCCOG is, and shall at all times remain as to Rolling Hills, a wholly
independent contractor. SBCCOG shall have no power to incur any debt, obligation, or
liability on behalf of Rolling Hills or any participating agency or otherwise act on behalf of
Rolling Hills or any participating agency as an agent except as specifically provided in the
Scope of Services. Neither Rolling Hills nor any of its agents shall have control over the
conduct of SBCCOG or any of SBCCOG’s employees, except as set forth in this
Agreement. SBCCOG shall not, at any time, or in any manner, represent that it or any of its
agents or employees are in any manner employees of Rolling Hills.
B. SBCCOG shall fully comply with the workers' compensation law regarding
SBCCOG and SBCCOG’s employees. SBCCOG further agrees to indemnify and hold
Rolling Hills harmless from any failure of SBCCOG to comply with applicable worker's
compensation laws.
8. Standard of Performance. SBCCOG shall perform all work at the standard
of care and skill ordinarily exercised by members of the profession under similar conditions.
9. Indemnification. SBCCOG agrees to indemnify the Rolling Hills and
participating public agencies, their respective officers, staff consultants, agents, volunteers,
employees, and attorneys against, and will hold and save them and each of them harmless
from, and all actions, claims, damages to persons or property, penalties, obligations, or
liabilities that may be asserted or claimed by any person, firm, entity, corporation, political
100
subdivision or other organization arising out of the acts, errors or omissions of SBCCOG, its
agents, employees, subcontractors, or invitees, including each person or entity responsible
for the provision of services hereunder, except for liability resulting from the sole negligence
or wrongful acts of Rolling Hills or a participating agency.
10. Insurance. SBCCOG shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company admitted to
do business in California and approved by the Rolling Hills (1) a policy or policies of broad-
form comprehensive general liability insurance with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by SBCCOG, its officers, employees, agents, and independent
contractors in performance of services under this Agreement; (2) property damage
insurance with a minimum limit of $1,000,000.00; (3) automotive liability insurance, with
minimum combined single limits coverage of $500,000.00; and (4) worker's compensation
insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is
greater. Rolling Hills and participating public agencies, their respective officers,
employees, attorneys, staff consultants, and volunteers shall be named as additional
insureds on the policy(ies) as to comprehensive general liability, property damage, and
automotive liability. The policy(ies) as to comprehensive general liability, property damage,
and automobile liability shall provide that they are primary, and that any insurance
maintained by the Rolling Hills shall be excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not be
non-renewed, canceled, reduced, or otherwise modified (except through the addition of
additional insureds to the policy) by the insurance carrier without the insurance carrier
giving Rolling Hills thirty (30) day's prior written notice thereof. SBCCOG agrees that it will
not cancel, reduce, or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of SBCCOG pursuant to
the terms of this Agreement; shall be issued by an insurance company which is admitted to
do business in the State of California or which is approved in writing by Rolling Hills; and
shall be placed with a current A.M. Best's rating of no less that A VII.
C. SBCCOG shall submit to Rolling Hills (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above, and
(2) insurance policy endorsements indicating compliance with all other minimum insurance
requirements above, not less than one (1) day prior to beginning of performance under this
Agreement. Endorsements shall be executed on Rolling Hills’ appropriate standard forms
entitled "Additional Insured Endorsement", or a substantially similar form which Rolling Hills
has agreed in writing to accept.
11. Confidentiality. Parties agree to preserve as confidential all
Confidential Information that has been or will be provided to each other.
12. Ownership of Materials. All materials provided by SBCCOG in the
performance of this Agreement shall be and remain the property of Rolling Hills and its
partner organizations without restriction or limitation upon their use or dissemination by
Rolling Hills. The SBCCOG will retain non-exclusive perpetual rights to the use of material
developed under this contract.
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13. Conflict of Interest. It is understood and acknowledged that SBCCOG will
serve as an agent of Rolling Hills and the participating agencies for the limited purpose of
implementation of this project.
14. Termination. Either party may terminate this Agreement without cause
upon fifteen (15) days' written notice to the other party. The effective date of termination
shall be upon the date specified in the notice of termination, or, in the event no date is
specified, upon the fifteenth (15th) day following delivery of the notice. Immediately upon
receiving written notice of termination, SBCCOG shall discontinue performing services.
Should the Agreement be breached in any manner, the non-breaching party may, at its
option, terminate the Agreement not less than five (5) days after written notification is
received by the breaching party to remedy the violation within the stated time or within any
other time period agreed to by the parties.
15. Personnel. SBCCOG represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by SBCCOG or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. SBCCOG reserves the right to determine the assignment of its own employees to
the performance of SBCCOG’s services under this Agreement, but Rolling Hills reserves
the right, for good cause, to require SBCCOG to exclude any employee from performing
services on Rolling Hills’ premises.
16. Non-Discrimination and Equal Employment Opportunity.
A. SBCCOG shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation, in the performance of its services and duties pursuant to this Agreement,
and will comply with all rules and regulations of Rolling Hills relating thereto. Such
nondiscrimination shall include but not be limited to the following: employment, upgrading,
demotion, transfers, recruitment, or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship.
B. SBCCOG will, in all solicitations or advertisements for employees placed by
or on behalf of SBCCOG state either that it is an equal opportunity employer or that all
qualified applicants will receive consideration for employment without regard to race, color,
creed, religion, sex, marital status, national origin, ancestry, age, physical or mental
handicap, medical condition, or sexual orientation.
17. Assignment. SBCCOG shall not assign or transfer any interest in this
Agreement nor the performance of any of SBCCOG's obligations hereunder, without the
prior written consent of Rolling Hills, and any attempt by SBCCOG to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
18. Compliance with Laws. SBCCOG shall comply with all applicable laws,
ordinances, codes, and regulations of the federal, state, and local governments. Each party
is responsible for paying its own all federal and state income taxes, including estimated
taxes, and all other government taxes, assessments and fees incurred as a result of his/her
102
performance under this Agreement and the compensation paid by or through this
Agreement.
19. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall the
making by Rolling Hills of any payment to SBCCOG constitute or be construed as a waiver
by Rolling Hills of any breach of covenant, or any default which may then exist on the part of
SBCCOG, and the making of any such payment by SBCCOG shall in no way impair or
prejudice any right or remedy available to Rolling Hills with regard to such breach or default.
20. Resolving Disputes. If a dispute arises under this Agreement, prior to
instituting litigation the parties agree to first try to resolve the dispute with the help of a
mutually agreed-upon mediator in California. Any costs and fees other than attorney fees
associated with the mediation shall be shared equally by the parties.
21. Severability. If any part of this Agreement is held unenforceable, the rest
of the Agreement will continue in effect provided that the principal purposes of the parties
are not thereby frustrated.
22. Notices. Any notices required to be given under this Agreement by either
party to the other may be affected by any of the following means: by electronic
correspondence (email), by personal delivery in writing by mail, registered or certified,
postage prepaid with return receipt requested. Mailed notices must be addressed to the
parties at the addresses appearing in the introductory paragraph of this Agreement, but
each party may change the address by giving written or electronic notice in accordance with
this paragraph. Notices delivered personally will be deemed communicated as of actual
receipt; mailed notices will be deemed communicated as of the day of receipt or the fifth day
after mailing, whichever occurs first. Electronic notices are deemed communicated as of
actual time and date of receipt. Any electronic notices must specify an automated reply
function that the email was received. The email addresses for each party are as follows:
Jacki Bacharach – jacki@southbaycities.org
John F. Signo – jsigno@cityofrh.net
23. Governing Law. This Contract shall be interpreted, construed, and
enforced in accordance with the laws of the State of California.
24. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
25. Entire Agreement. This Agreement, and any other documents incorporated
herein by specific reference, represents the entire and integrated agreement between
Rolling Hills and SBCCOG. This Agreement supersedes all prior oral or written negotiations,
representations, or agreements. This Agreement may not be amended, nor any provision or
breach hereof waived, except in a writing signed by the parties which expressly refers to
this Agreement. Amendments on behalf of the Rolling Hills will only be valid if signed by the
(NAME) and attested by the Secretary.).
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26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by
this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
City of Rolling Hills
By: John F. Signo
Name: _______________________________
Date: __________________________ ______
Attest:________________________________
Secretary
"SBCCOG"
South Bay Cities Council of Governments
By: _________________________________
(Signature)
______________________________________
(SBCCOG Chair) (Signature)
Date: __________________________________
104
Exhibit A
Scope of Work and Budget
Scope of Work:
The South Bay Cities Council of Governments (SBCCOG) will help the City of Rolling Hills
implement a residential outreach and education campaign for organic waste disposal and
recycled products. The SBCCOG will perform the marketing campaign, which will include,
but is not limited to:
1. Organize and facilitate community workshops, on behalf of the City of Rolling Hills,
to educate residents on proper organic waste disposal and best practices to reduce
food waste. These workshops will also provide residents the opportunity to sign up
for kitchen countertop pail delivery. The SBCCOG will leverage existing residential
programs to increase awareness and reach and of these events.
2. Develop a social media campaign, create website content summarizing organic
waste regulations, and send email blasts & newsletters to residents.
3. Purchase and distribute kitchen countertop pails to interested residents. Pails will be
accompanied by instructional stickers, to ensure proper usage.
4. Access resources and work with the City of Rolling Hills staff to provide residents
with information on the organic waste requirements to properly separate materials in
appropriate containers as well as inform them of the environmental benefits of
proper disposal of organic waste.
5. Purchase recycled paper, to be used for educational materials and events.
Budget:
Activity Type Activity Budget
Supplies/Equipment Bins and Lids (Kitchen Pails for Organic Waste)
Recycled Paper and Mulch
Purchase of printed materials including flyers and stickers
$16,000
Implementation/Outreach Education and Outreach including pail distribution and community
workshops $43,000
Technical Consultant Education and Outreach Workshops (4) Expert Consultant $8,000
Administration/Reporting Staff time for Bi‐Annual Progress Reports
Staff time to Hire and Manage Expert Consultant
Staff time for Invoicing, Accounting, and Budget Management
$7,400
Mileage Mileage $600
Total $75,000
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1
John Signo
From:Andrews, Mai@CalRecycle <Mai.Andrews@calrecycle.ca.gov>
Sent:Monday, February 26, 2024 10:50 AM
To:Karina Banales; John Signo
Subject:SB 1383 Local Assistance Grant Program (OWR4) – City of Rolling Hills – Award Notification
Attachments:Procedures and Requirements - SB 1383 Local Assistance Grant (1).pdf; SB 1383 Local Assistance
Terms and Conditions FY22-23.pdf
Follow Up Flag:Follow up
Flag Status:Flagged
Congratulations! The Department of Resources Recycling and Recovery (CalRecycle) approved awards for
the SB 1383 Local Assistance Grant Program, FY 2022-23. The Grant Award package consists of the
following:
Exhibit A – Terms and Conditions
Exhibit B – Procedures and Requirements
Your specific award amount is $75,000.00.
The grant award is subject to the conditions as stated in the Request for Approval of Awards for SB 1383 Local
Assistance Grant Program.
1. If the recommended grantee does not pay or bring current all outstanding debts or scheduled payments
owed to CalRecycle within 60 calendar days of the date of this letter, then the proposed grantee will not
have met the required conditions, and the award will be void.
2. The recommended grantee is responsible for submitting all outstanding documents required by
CalRecycle during the application process, as well as those identified in the Application Guidelines and
Instructions, prior to the release of funding.
3. The recommended grantee must have a valid Resolution in place within 60 days of the date of the
award email.
Please note that your budget and activities have not yet been approved. I will be reaching out to you in the
next few weeks to revise your budget and discuss eligible and ineligible costs. Please do not incur costs until
after a budget has been approved. If costs are incurred prior to budget approval, they will be considered
ineligible.
A formal Grant Agreement will not be sent out. The Application Certification submitted with your application
will act as the agreement for this program.
Please retain all Grant Award package documents, which include Exhibits A and B for your records.
If you have any questions, please contact me at (916) 341-6215 or mai.andrews@CalRecycle.ca.gov.
I look forward to your participation in this grant program.
Sincerely,
Mai Andrews
Program Advisor/Grant Manager
Department of Resources Recycling and Recovery (CalRecycle)
Grants & Payments Section - FiRM Branch
Mai.Andrews@CalRecycle.ca.gov | (916) 341-6215
1001 I Street, Sacramento, CA 95814
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CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 1
Exhibit A
Terms and Conditions
SB 1383 Local Assistance Grant Program
Fiscal Year 2022–23
The following terms used in this Grant Agreement (Agreement) have the meanings
given to them below, unless the context clearly indicates otherwise:
• "CalRecycle" means the Department of Resources Recycling and Recovery.
• "Director" means the Director of CalRecycle or his or her designee.
• "Grant Agreement" and "Agreement" means all documents comprising the
agreement between CalRecycle and the grantee for this grant.
• "Grant Manager" means CalRecycle staff person responsible for monitoring the
grant.
• "Grantee" means the recipient of funds pursuant to this Agreement.
• "Program" means the SB 1383 Local Assistance Grant Program.
• "State" means the State of California, including, but not limited to, CalRecycle and/or
its designated officer.
Air or Water Pollution Violation
The grantee shall not be:
(a) In violation of any order or resolution not subject to review promulgated by the State
Air Resources Board or an air pollution control district.
(b) Out of compliance with any final cease and desist order issued pursuant to Water
Code Section 13301 for violation of waste discharge requirements or discharge
prohibitions.
(c) Finally determined to be in violation of provisions of federal law relating to air or
water pollution.
Amendment
No amendment or variation of the terms of this Agreement shall be valid unless made in
writing, signed by the parties, and approved as required. No oral understanding or
agreement not incorporated into this Agreement is binding on any of the parties. This
Agreement may be amended, modified or augmented by mutual consent of the parties,
subject to the requirements and restrictions of this paragraph.
Americans with Disabilities Act
The grantee assures the state that it complies with the Americans with Disabilities Act of
1990 (ADA) (42 U.S.C.§ 12101 et seq.), which prohibits discrimination on the basis of
disability, as well as all applicable regulations and guidelines issued pursuant to the
ADA.
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Assignment, Successors, and Assigns
(a) This Agreement may not be assigned by the grantee, either in whole or in part,
without CalRecycle’s prior written consent.
(b) The provisions of this Agreement shall be binding upon and inure to the benefit of
CalRecycle, the grantee, and their respective successors and assigns.
Audit/Records Access
The grantee agrees that CalRecycle, the Department of Finance, the Bureau of State
Audits, or their designated representative(s) shall have the right to review and to copy
any records and supporting documentation pertaining to the performance of this
Agreement. The grantee agrees to maintain such records for possible audit for a
minimum of three (3) years after final payment date or grant term end date, whichever is
later, unless a longer period of records retention is stipulated, or until completion of any
action and resolution of all issues which may arise as a result of any litigation, dispute,
or audit, whichever is later. The grantee agrees to allow the designated
representative(s) access to such records during normal business hours and to allow
interviews of any employees who might reasonably have information related to such
records. Further, the grantee agrees to include a similar right of the State to audit
records and interview staff in any contract or subcontract related to performance of this
Agreement.
[It may be helpful to share the Terms and Conditions (Exhibit A) and Procedures and
Requirements (Exhibit B) with your finance department, contractors and subcontractors.
Examples of audit documentation include, but are not limited to: expenditure ledger,
payroll register entries and time sheets, personnel expenditure summary form, travel
expense log, paid warrants, contracts, change orders, invoices, and/or cancelled
checks.]
Authorized Representative
The grantee shall continuously maintain a representative vested with signature authority
authorized to work with CalRecycle on all grant-related issues. The grantee shall, at all
times, keep the Grant Manager informed as to the identity and contact information of the
authorized representative.
Availability of Funds
CalRecycle's obligations under this Agreement are contingent upon and subject to the
availability of funds appropriated for this grant.
Bankruptcy/Declaration of Fiscal Emergency Notification
If the grantee files for protection under Chapter 9 of the U.S. Bankruptcy Code
(11 U.S.C. §901 et seq.) or declares a fiscal emergency at any time during the Grant
Term, the grantee shall notify CalRecycle within 15 days of such filing or declaration,
pursuant to the procedures set forth in the section entitled “Communications” herein.
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CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 3
Charter Cities
If the grantee is a charter city, a joint powers authority that includes one or more charter
cities, or the regional lead for a regional program containing one or more charter cities,
the grantee shall not receive any grant funding if such funding is prohibited by Labor
Code section 1782. If it is determined that Labor Code section 1782 prohibits funding
for the grant project, this Agreement will be terminated and any disbursed grant funds
shall be returned to CalRecycle.
Child Support Compliance Act
For any agreement in excess of $100,000, the grantee acknowledges that:
(a) The grantee recognizes the importance of child and family support obligations and
shall fully comply with all applicable state and federal laws relating to child and
family support enforcement, including, but not limited to, disclosure of information
and compliance with earnings assignment orders, as provided in Family Code
Section 5200 et seq.
(b) The grantee, to the best of its knowledge, is fully complying with the earnings
assignment orders of all employees, and is providing the names of all new
employees to the New Hire Registry maintained by the California Employment
Development Department.
Communications
All communications from the grantee to CalRecycle shall be directed to the Grant
Manager. All notices, including reports and payment requests, required by this
Agreement shall be given in writing by email, letter, or fax to the Grant Manager as
identified in the Procedures and Requirements (Exhibit B). If an original document is
required, prepaid mail or personal delivery to the Grant Manager is required following
the email or fax.
Compliance
The grantee shall comply fully with all applicable federal, state, and local laws,
ordinances, regulations, and permits. The grantee shall provide evidence, upon
request, that all local, state, and/or federal permits, licenses, registrations, and
approvals have been secured for the purposes for which grant funds are to be
expended. The grantee shall maintain compliance with such requirements throughout
the Grant Term. The grantee shall ensure that the requirements of the California
Environmental Quality Act are met for any approvals or other requirements necessary to
carry out the terms of this Agreement. The grantee shall ensure that all of grantee’s
contractors and subcontractors have all local, state, and/or federal permits, licenses,
registrations, certifications, and approvals required to perform the work for which they
are hired. Any deviation from the requirements of this section shall result in non-
payment of grant funds.
Conflict of Interest
The grantee needs to be aware of the following provisions regarding current or former
state employees. If the grantee has any questions on the status of any person
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CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 4
rendering services or involved with this Agreement, CalRecycle must be contacted
immediately for clarification.
Current State Employees (Pub. Contract Code, § 10410):
(a) No officer or employee shall engage in any employment, activity, or enterprise from
which the officer or employee receives compensation or has a financial interest and
which is sponsored or funded by any state agency, unless the employment, activity,
or enterprise is required as a condition of regular state employment.
(b) No officer or employee shall contract on his or her own behalf as an independent
contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code, § 10411):
(a) For the two-year period from the date he or she left state employment, no former
state officer or employee may enter into a contract in which he or she engaged in
any of the negotiations, transactions, planning, arrangements or any part of the
decision-making process relevant to the contract while employed in any capacity by
any state agency.
(b) For the twelve-month period from the date he or she left state employment, no
former state officer or employee may enter into a contract with any state agency if he
or she was employed by that state agency in a policy-making position in the same
general subject area as the proposed contract within the twelve month period prior to
his or her leaving state service.
If the grantee violates any provisions of above paragraphs, such action by the grantee
shall render this Agreement void. (Pub. Contract Code, § 10420).
Contractors/Subcontractors
The grantee will be entitled to make use of its own staff and such contractors and
subcontractors as are mutually acceptable to the grantee and CalRecycle. Any change
in contractors or subcontractors must be mutually acceptable to the parties.
Immediately upon termination of any such contract or subcontract, the grantee shall
notify the Grant Manager.
Nothing contained in this Agreement or otherwise, shall create any contractual relation
between CalRecycle and any contractors or subcontractors of grantee, and no
agreement with contractors or subcontractors shall relieve the grantee of its
responsibilities and obligations hereunder. The grantee agrees to be as fully
responsible to CalRecycle for the acts and omissions of its contractors and
subcontractors and of persons either directly or indirectly employed by any of them as it
is for the acts and omissions of persons directly employed by the grantee. The
grantee's obligation to pay its contractors and subcontractors is an independent
obligation from CalRecycle’s obligation to make payments to the grantee. As a result,
CalRecycle shall have no obligation to pay or to enforce the payment of any moneys to
any contractor or subcontractor.
Copyrights
Grantee retains title to any copyrights or copyrightable material produced pursuant to
this Agreement. grantee hereby grants to CalRecycle a royalty-free, nonexclusive,
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CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 5
transferable, world-wide license to reproduce, translate, and distribute copies of any and
all copyrightable materials produced pursuant this Agreement, for nonprofit, non-
commercial purposes, and to have or permit others to do so on CalRecycle’s behalf.
Grantee is responsible for obtaining any necessary licenses, permissions, releases or
authorizations to use text, images, or other materials owned, copyrighted, or
trademarked by third parties and for extending such licenses, permissions, releases, or
authorizations to CalRecycle pursuant to this section.
Corporation Qualified to do Business in California
When work under this Agreement is to be performed in California by a corporation, the
corporation shall be in good standing and currently qualified to do business in the State.
"Doing business" is defined in Revenue and Taxation Code Section 23101 as actively
engaging in any transaction for the purpose of financial or pecuniary gain or profit.
Discharge of Grant Obligations
The grantee's obligations under this Agreement shall be deemed discharged only upon
acceptance of the final report by CalRecycle. If the grantee is a non-profit entity, the
grantee’s Board of Directors shall accept and certify as accurate the final report prior to
its submission to CalRecycle.
Disclaimer of Warranty
CalRecycle makes no warranties, express or implied, including without limitation, the
implied warranties of merchantability and fitness for a particular purpose, regarding the
materials, equipment, services or products purchased, used, obtained and/or produced
with funds awarded under this Agreement, whether such materials, equipment, services
or products are purchased, used, obtained and/or produced alone or in combination
with other materials, equipment, services or products. No CalRecycle employees or
agents have any right or authority to make any other representation, warranty or
promise with respect to any materials, equipment, services or products, purchased,
used, obtained, or produced with grant funds. In no event shall CalRecycle be liable for
special, incidental or consequential damages arising from the use, sale or distribution of
any materials, equipment, services or products purchased or produced with grant funds
awarded under this Agreement.
Discretionary Termination
The Director shall have the right to terminate this Agreement at his or her sole discretion
at any time upon 30 days written notice to the grantee. Within 45 days of receipt of
written notice, grantee is required to:
(a) Submit a final written report describing all work performed by the grantee.
(b) Submit an accounting of all grant funds expended up to and including the date of
termination.
(c) Reimburse CalRecycle for any unspent funds.
Disputes
In the event of a dispute regarding performance under this Agreement or interpretation
of requirements contained therein, the grantee may, in addition to any other remedies
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CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 6
that may be available, provide written notice of the particulars of such dispute to the
Branch Chief of Financial Resources Management Branch, Department of Resources
Recycling and Recovery, PO Box 4025, Sacramento, CA 95812-4025. Such written
notice must contain the grant number.
Unless otherwise instructed by the Grant Manager, the grantee shall continue with its
responsibilities under this Agreement during any dispute.
Drug-Free Workplace Certification
The person signing this Agreement on behalf of the grantee certifies under penalty of
perjury under the laws of California, that the grantee will comply with the requirements
of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and will provide a
drug-free workplace by taking the following actions:
(a) Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession or use of a controlled substance is prohibited and
specifying actions that will be taken against employees for violations.
(b) Establish a drug-free awareness program to inform employees about all of the
following:
(1) The dangers of drug abuse in the workplace.
(2) The grantee's policy of maintaining a drug-free workplace.
(3) Any available counseling, rehabilitation, and employee assistance programs.
(4) Penalties that may be imposed upon employees for drug abuse violations.
(c) Require that each employee who works on the grant:
(1) Receive a copy of the drug-free policy statement of the grantee.
(2) Agrees to abide by the terms of such statement as a condition of employment on
the grant.
Failure to comply with these requirements may result in suspension of payments under
the Agreement or termination of the Agreement or both and grantee may be ineligible
for award of any future State agreements if CalRecycle determines that the grantee has
made a false certification, or violated the certification by failing to carry out the
requirements as noted above.
Effectiveness of Agreement
This Agreement is of no force or effect until signed by both parties.
Entire Agreement
This Agreement supersedes all prior agreements, oral or written, made with respect to
the subject hereof and, together with all attachments hereto, contains the entire
agreement of the parties.
Environmental Justice
In the performance of this Agreement, the grantee shall conduct its programs, policies,
and activities that substantially affect human health or the environment in a manner that
ensures the fair treatment of people of all races, cultures, and income levels, including
minority populations and low-income populations of the state.
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Failure to Perform as Required by this Agreement
CalRecycle will benefit from the grantee's full compliance with the terms of this
Agreement only by the grantee's:
(a) Investigation and/or application of technologies, processes, and devices which
support reduction, reuse, and/or recycling of wastes.
(b) Cleanup of the environment.
(c) Enforcement of solid waste statutes and regulations, as applicable.
Therefore, the grantee shall be in compliance with this Agreement only if the work it
performs results in:
(a) Application of information, a process, usable data or a product which can be used to
aid in reduction, reuse, and/or recycling of waste.
(b) The cleanup of the environment.
(c) The enforcement of solid waste statutes and regulations, as applicable.
If the Grant Manager determines that the grantee has not complied with the Grant
Agreement, the grantee may forfeit the right to reimbursement of any grant funds not
already paid by CalRecycle, including, but not limited to, the 10 percent withhold.
In addition to forfeiture of grant funds, failure to perform as required by this Agreement
may impact Grantee’s eligibility for future grants offered by CalRecycle.
Force Majeure
Neither CalRecycle nor the grantee, its contractors, vendors, or subcontractors, if any,
shall be responsible hereunder for any delay, default, or nonperformance of this
Agreement, to the extent that such delay, default, or nonperformance is caused by an
act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage,
flood, or other contingencies unforeseen by CalRecycle or the grantee, its contractors,
vendors, or subcontractors, and beyond the reasonable control of such party.
Forfeit of Grant Funds/Repayment of Funds Improperly
Expended
If grant funds are not expended, or have not been expended, in accordance with this
Agreement, or if real or personal property acquired with grant funds is not being used,
or has not been used, for grant purposes in accordance with this Agreement, the
Director, at his or her sole discretion, may take appropriate action under this
Agreement, at law or in equity, including requiring the grantee to forfeit the unexpended
portion of the grant funds, including, but not limited to, the 10 percent withhold, and/or to
repay to CalRecycle any funds improperly expended.
Generally Accepted Accounting Principles
The grantee is required to use Generally Accepted Accounting Principles in
documenting all grant expenditures.
Grant Manager
The Grant Manager’s responsibilities include monitoring grant progress, and reviewing
and approving Grant Payment Requests and other documents delivered to CalRecycle
pursuant to this Agreement. The Grant Manager may monitor grantee performance to
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CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 8
ensure that the grantee expends grant funds appropriately and in a manner consistent
with the terms and conditions contained herein. The Grant Manager does not have the
authority to approve any deviation from or revision to the Terms and Conditions
(Exhibit A) or the Procedures and Requirements (Exhibit B), unless such authority is
expressly stated in the Procedures and Requirements (Exhibit B).
Grantee Accountability
The grantee is ultimately responsible and accountable for the manner in which the grant
funds are utilized and accounted for and the way the grant is administered, even if the
grantee has contracted with another organization, public or private, to administer or
operate its grant program. In the event an audit should determine that grant funds are
owed to CalRecycle, the grantee is responsible for repayment of the funds to
CalRecycle.
Grantee's Indemnification and Defense of the State
The grantee agrees to indemnify, defend and save harmless the state and CalRecycle,
and their officers, agents and employees from any and all claims and losses accruing or
resulting to any and all contractors, subcontractors, suppliers, laborers, and any other
person, firm or corporation furnishing or supplying work services, materials, or supplies
in connection with the performance of this Agreement, and from any and all claims and
losses accruing or resulting to any person, firm or corporation who may be injured or
damaged by the grantee as a result of the performance of this Agreement.
Grantee's Name Change
A written amendment is required to change the grantee's name as listed on this
Agreement. Upon receipt of legal documentation of the name change, CalRecycle will
process the amendment. Payment of Payment Requests presented with a new name
cannot be paid prior to approval of the amendment.
In Case of Emergency
In the event of an emergency, or where there is an imminent threat to public health and
safety or the environment, the grantee may choose, at its own risk, to incur grant-
eligible expenses not previously included in the approved Budget, subject to
subsequent approval by the Grant Manager of both the Budget change and the need to
implement the Budget change on an emergency basis. The grantee shall notify the
Grant Manager of the emergency and the Budget change at the earliest possible
opportunity. CalRecycle reserves the right to accept or reject the grantee’s
determination that the circumstances constituted an emergency or a threat to public
health and safety or the environment. If the Grant Manager determines that the
circumstances did not constitute an emergency or a threat to public health or safety, the
Budget change will be disallowed.
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Limited Waiver of Sovereign Immunity and Consent to
Jurisdiction
The Grantee expressly and irrevocably waives sovereign immunity (and any defenses
based thereon) in favor of CalRecycle, but not as to any other person or entity, as to
any dispute which specifically arises under this Agreement and not as to any other
action, matters or disputes.
The Grantee does not waive its sovereign immunity with respect to (i) actions by third
parties, except for parties acting on behalf of, under authorization from the Grantee or
CalRecycle, or (ii) disputes between the Grantee and CalRecycle which do not
specifically arise under this Agreement. The Grantee further agrees that exhaustion of
tribal administrative remedies, including before any tribal court, shall not be required
prior to proceeding to filing a complaint in the appropriate court of law; and
The Grantee and CalRecycle agree that any monetary damages awarded or arising
under this Agreement shall be exclusively limited to actual direct damages incurred
based on obligations contained in this Agreement that have been demonstrated with
substantial certainty and which do not, in any event, exceed the total amount of the
award under this Agreement. The Grantee and CalRecycle agree not to assert any
claim for damages, injunctive, or other relief which is not consistent with the provisions
of this Agreement; and
The Grantee and CalRecycle may seek, and the Grantee may seek after it has
exhausted any available remedy through the Government Claims Program and the
Program so approves, judicial review for breach of contract in the State Superior Court
for Sacramento County, including any appellate proceedings. The Grantee and
CalRecycle expressly consent to the jurisdiction of such Court, provided that:
(a) No person or entity other than the Grantee and CalRecycle is a party to the action,
unless failure to join a third party would deprive the court of jurisdiction; provided,
however, that nothing herein shall be construed to constitute a waiver of the
sovereign immunity of the Grantee or CalRecycle in respect to any such third party.
(b) The judgment so entered has the same force and effect as, and is subject to all the
provisions of law relating to, a judgment in a civil action, and may be enforced like
any other judgment of the court in which it is entered.
Nothing in this Agreement shall be construed to constitute a waiver of the sovereign
immunity of the Grantee with respect to intervention by any additional party not deemed
an indispensable party to the proceeding. Unless otherwise agreed by the Grantee and
CalRecycle, any dispute resolution meetings or communications, or mediation, shall be
in the context of a settlement discussion to potential litigation and remain confidential to
the extent not prohibited by applicable law.
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No Agency Relationship Created/Independent Capacity
The grantee and the agents and employees of grantee, in the performance of this
Agreement, shall act in an independent capacity and not as officers or employees or
agents of CalRecycle.
No Waiver of Rights
CalRecycle shall not be deemed to have waived any rights under this Agreement unless
such waiver is given in writing and signed by CalRecycle. No delay or omission on the
part of CalRecycle in exercising any rights shall operate as a waiver of such right or any
other right. A waiver by CalRecycle of a provision of this Agreement shall not prejudice
or constitute a waiver of CalRecycle’s right otherwise to demand strict compliance with
that provision or any other provision of this Agreement. No prior waiver by CalRecycle,
nor any course of dealing between CalRecycle and grantee, shall constitute a waiver of
any of CalRecycle’s rights or of any of grantee’s obligations as to any future
transactions. Whenever the consent of CalRecycle is required under this Agreement,
the granting of such consent by CalRecycle in any instance shall not constitute
continuing consent to subsequent instances where such consent is required and in all
cases such consent may be granted or withheld in the sole discretion of CalRecycle.
Non-Discrimination Clause
(a) During the performance of this Agreement, grantee and its contractors shall not
unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment on the bases enumerated in Government Code Section
12900 et seq.
(b) The person signing this Agreement on behalf of the grantee certifies under penalty
of perjury under the laws of California that the grantee has, unless exempted,
complied with the nondiscrimination program requirements (Gov. Code, § 12990,
subd. (a-f) and California Code of Regulations, Title 2, Section 8103). (Not
applicable to public entities.)
Order of Precedence
The performance of this grant shall be conducted in accordance with the Terms and
Conditions (Exhibit A), Procedures and Requirements (Exhibit B), Project
Summary/Statement of Use, Work Plan, and Budget of this Agreement, or other
combination of Exhibits specified on the Grant Agreement Coversheet attached hereto
(collectively referred to as “Terms”). Grantee’s CalRecycle-approved Application
(Grantee’s Application) is hereby incorporated herein by this reference. In the event of
conflict or inconsistency between the articles, exhibits, attachments, specifications or
provisions that constitute this Agreement, the following order of precedence shall apply:
(a) Grant Agreement Coversheet and any Amendments thereto
(b) Terms and Conditions
(c) Procedures and Requirements
(d) Project Summary/Statement of Use
(e) Budget
(f) Work Plan
(g) Grantee’s Application
(h) All other attachments hereto, including any that are incorporated by reference.
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Ownership of Drawings, Plans and Specifications
The grantee shall, at the request of CalRecycle or as specifically directed in the
Procedures and Requirements (Exhibit B), provide CalRecycle with copies of any data,
drawings, design plans, specifications, photographs, negatives, audio and video
productions, films, recordings, reports, findings, recommendations, and memoranda of
every description or any part thereof, prepared under this Agreement. Grantee hereby
grants to CalRecycle a royalty-free, nonexclusive, transferable, world-wide license to
reproduce, translate, and distribute copies of any and all such materials produced
pursuant to this Agreement, for nonprofit, non-commercial purposes, and to have or
permit others to do so on CalRecycle’s behalf.
Payment
(a) The approved Budget, if applicable, is attached hereto and incorporated herein by
this reference and states the maximum amount of allowable costs for each of the
tasks identified in the Work Plan, if applicable, which is attached hereto and
incorporated herein by this reference. CalRecycle shall reimburse the grantee for
only the work and tasks specified in the Work Plan or the Grantee’s Application at
only those costs specified in the Budget and incurred in the term of the Agreement.
(b) The grantee shall carry out the work described in the Work Plan or in the Grantee’s
Application in accordance with the approved Budget, and shall obtain the Grant
Manager’s written approval of any changes or modifications to the Work Plan,
approved project as described in the Grantee’s Application or the approved Budget
prior to performing the changed work or incurring the changed cost. If the grantee
fails to obtain such prior written approval, the Director, at his or her sole discretion,
may refuse to provide funds to pay for such work or costs.
(c) The grantee shall request reimbursement in accordance with the procedures
described in the Procedures and Requirements (Exhibit B).
(d) Ten percent will be withheld from each Payment Request and paid at the end of the
grant term, when all reports and conditions stipulated in this Agreement have been
satisfactorily completed. Failure by the grantee to satisfactorily complete all reports
and conditions stipulated in this Agreement may result in forfeiture of any such funds
withheld pursuant to CalRecycle’s 10 percent) retention policy.
(e) Lodgings, Meals and Incidentals: Grantee’s Per Diem eligible costs are limited to the
amounts authorized in the California State Administrative Manual (contact the Grant
Manager for more information).
(f) Payment will be made only to the grantee.
(g) Reimbursable expenses shall not be incurred unless and until the grantee receives a
Notice to Proceed as described in the Procedures and Requirements (Exhibit B).
Personnel Costs
If there are eligible costs pursuant to Exhibit B, Procedures and Requirements, any
personnel expenditures to be reimbursed with grant funds must be computed based on
actual time spent on grant-related activities and on the actual salary or equivalent hourly
wage the employee is paid for his or her regular job duties, including a proportionate
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CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 6/21/2022 12
share of any benefits to which the employee is entitled, unless otherwise specified in the
Procedures and Requirements (Exhibit B).
Real and Personal Property Acquired with Grant Funds
(a) All real and personal property, including equipment and supplies, acquired with grant
funds shall be used by the grantee only for the purposes for which CalRecycle
approved their acquisition for so long as such property is needed for such purposes,
regardless of whether the grantee continues to receive grant funds from CalRecycle
for such purposes. In no event shall the length of time during which such property,
including equipment and supplies, acquired with grant funds, is used for the purpose
for which CalRecycle approved its acquisition be less than five (5) years after the
end of the grant term, during which time the property, including equipment and
supplies, must remain in the State of California.
(b) Subject to the obligations and conditions set forth in this section, title to all real and
personal property acquired with grant funds, including all equipment and supplies,
shall vest upon acquisition in the grantee. The grantee may be required to execute
all documents required to provide CalRecycle with a security interest in any real or
personal property, including equipment and supplies, and it shall be a condition of
receiving this grant that CalRecycle shall be in first priority position with respect to
the security interest on any such property acquired with the grant funds, unless pre-
approved in writing by the Grant Manager that CalRecycle will accept a lower priority
position with respect to the security interest on the property. Grantee shall inform
any lender(s) from whom it is acquiring additional funding to complete the property
purchase of this grant condition.
(c) The grantee may not transfer Title to any real or personal property, including
equipment and supplies, acquired with grant funds to any other entity without the
express authorization of CalRecycle. Grantee’s violation of this provision shall result
in Grantee’s reimbursement to CalRecycle of the amount of grant funds used to
purchase said equipment and supplies.
(d) CalRecycle will not reimburse the grantee for the acquisition of equipment that was
previously purchased with CalRecycle grant funds, unless the acquisition of such
equipment with grant funds is pre-approved in writing by the Grant Manager. In the
event of a question concerning the eligibility of equipment for grant funding, the
burden will be on the grantee to establish the pedigree of the equipment.
Reasonable Costs
A cost is reasonable if, in its nature or amount, it does not exceed that which would be
incurred by a prudent person under the circumstances prevailing at the time the
decision was made to incur the cost. Consideration will be given to:
(a) Whether the cost is of a type generally recognized as ordinary and necessary for the
performance of the grant.
(b) The restraints or requirements imposed by such factors as generally accepted sound
business practices, arms-length bargaining, federal and state laws and regulations,
and the terms and conditions of this Agreement.
(c) Whether the individuals concerned acted with prudence in the circumstances,
considering their responsibilities to the organization, its members, employees,
clients, and the public at large.
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(d) Significant deviations from the established practices of the organization which may
unjustifiably increase the grant costs.
Recycled-Content Paper
All documents submitted by the grantee must be printed double-sided on recycled-
content paper containing 100 percent post-consumer fiber. Specific pages containing
full color photographs or other ink-intensive graphics may be printed on photographic
paper.
Reduction of Waste
In the performance of this Agreement, grantee shall take all reasonable steps to ensure
that materials purchased or utilized in the course of the project are not wasted. Steps
should include, but not be limited to: the use of used, reusable, or recyclable products;
discretion in the amount of materials used; alternatives to disposal of materials
consumed; and the practice of other waste reduction measures where feasible and
appropriate.
Reduction of Waste Tires
Unless otherwise provided for in this Agreement, in the performance of this Agreement,
for all purchases made with grant funds, including, but not limited to equipment and tire-
derived feedstock, the grantee shall purchase and/or process only California waste tires
and California waste tire-derived products. As a condition of final payment under this
Agreement, the grantee must provide documentation substantiating the source of the
tire materials used during the performance of this Agreement to the Grant Manager.
Reimbursement Limitations
Under no circumstances shall the grantee seek reimbursement pursuant to this
Agreement for a cost or activity that has been or will be paid for through another funding
source. The grantee shall not seek reimbursement for any costs used to meet cost
sharing or matching requirements of any other CalRecycle funded program.
All costs charged against the Agreement shall be net of all applicable credits. The term
“applicable credits” refers to those receipts or reductions of expenditures that operate to
offset or reduce expense items that are reimbursable under this Agreement. Applicable
credits may include, but are not necessarily limited to, rebates or allowances, discounts,
credits toward subsequent purchases, and refunds. Grantee shall, where possible,
deduct the amount of the credit from the amount billed as reimbursement for the cost, or
shall deduct the amount of the credit from the total billed under a future invoice.
Reliable Contractor Declaration
Prior to authorizing any contractor or subcontractor to commence work under this Grant,
the grantee shall submit to CalRecycle a Reliable Contractor Declaration (CalRecycle
168) from the contractor or subcontractor, signed under penalty of perjury, disclosing
whether of any of the events listed in Section 17050 of Title 14, California Code of
Regulations, Natural Resources (https://www.calrecycle.ca.gov/laws/regulations/title14),
Division 7, has occurred with respect to the contractor or subcontractor within the
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preceding three (3) years. If a contractor is placed on CalRecycle’s Unreliable List after
award of this Grant, the grantee may be required to terminate that contract.
Remedies
Unless otherwise expressly provided herein, the rights and remedies hereunder are in
addition to, and not in limitation of, other rights and remedies under this Agreement, at
law or in equity, and exercise of one right or remedy shall not be deemed a waiver of
any other right or remedy.
Self-Dealing and Arm’s Length Transactions
All expenditures for which reimbursement pursuant to this Agreement is sought shall be
the result of arm’s-length transactions and not the result of, or motivated by, self-dealing
on the part of the grantee or any employee or agent of the grantee. For purposes of this
provision, “arm’s-length transactions” are those in which both parties are on equal
footing and fair market forces are at play, such as when multiple vendors are invited to
compete for an entity’s business and the entity chooses the lowest of the resulting bids.
“Self-dealing” is involved where an individual or entity is obligated to act as a trustee or
fiduciary, as when handling public funds, and chooses to act in a manner that will
benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict
with, the public purpose for which all grant monies are to be expended.
Severability
If any provisions of this Agreement are found to be unlawful or unenforceable, such
provisions will be voided and severed from this Agreement without affecting any other
provision of this Agreement. To the full extent, however, that the provisions of such
applicable law may be waived, they are hereby waived to the end that this Agreement
be deemed to be a valid and binding agreement enforceable in accordance with its
terms.
Site Access
The grantee shall allow the state to access sites at which grant funds are expended and
related work being performed at any time during the performance of the work and for
ninety (90) days after completion of the work, or until all issues related to the grant
project have been resolved.
Stop Work Notice
Immediately upon receipt of a written notice from the Grant Manager to stop work, the
grantee shall cease all work under this Agreement.
Termination for Cause
CalRecycle may terminate this Agreement and be relieved of any payments should the
grantee fail to perform the requirements of this Agreement at the time and in the manner
herein provided. In the event of such termination, CalRecycle may proceed with the
work in any manner deemed proper by CalRecycle. All costs to CalRecycle shall be
deducted from any sum due the grantee under this Agreement. Termination pursuant to
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this section may result in forfeiture by the grantee of any funds retained pursuant to
CalRecycle’s 10 percent retention policy.
Time is of the Essence
Time is of the essence to this Agreement.
Tolling of Statute of Limitations
The statute of limitations for bringing any action, administrative or civil, to enforce the
terms of this Agreement or to recover any amounts determined to be owing to
CalRecycle as the result of any audit of the grant covered by this Agreement shall be
tolled during the period of any audit resolution, including any appeals by the grantee to
the Director.
Union Organizing
By signing this Agreement, the grantee hereby acknowledges the applicability of
Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this
Agreement and hereby certifies that:
(a) No grant funds disbursed by this grant will be used to assist, promote, or deter union
organizing by employees performing work under this Agreement.
(B) If the grantee makes expenditures to assist, promote, or deter union organizing, the
grantee will maintain records sufficient to show that no state funds were used for
those expenditures, and that grantee shall provide those records to the Attorney
General upon request.
Venue/Choice of Law
(a) All proceedings concerning the validity and operation of this Agreement and the
performance of the obligations imposed upon the parties hereunder shall be held in
Sacramento County, California. The parties hereby waive any right to any other
venue. The place where the Agreement is entered into and place where the
obligation is incurred is Sacramento County, California.
(b) The laws of the State of California shall govern all proceedings concerning the
validity and operation of this Agreement and the performance of the obligations
imposed upon the parties hereunder.
Waiver of Claims and Recourse against the State
The grantee agrees to waive all claims and recourse against the state, its officials,
officers, agents, employees, and servants, including, but not limited to, the right to
contribution for loss or damage to persons or property arising out of, resulting from, or in
any way connected with or incident to this Agreement. This waiver extends to any loss
incurred attributable to any activity undertaken or omitted pursuant to this Agreement or
any product, structure, or condition created pursuant to, or as a result of, this
Agreement.
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Work Products
Grantee shall provide CalRecycle with copies of all final products identified in the Work
Plan. Grantee shall also provide CalRecycle with copies of all public education and
advertising material produced pursuant to this Agreement.
Workers’ Compensation/Labor Code
The grantee is aware of Labor Code Section 3700, which requires every employer to be
insured against liability for Workers’ Compensation or to undertake self-insurance in
accordance with the Labor Code, and the grantee agrees to comply with such
provisions before commencing the performance of the work of this Agreement.
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SB 1383 Local Assistance Grant Program (FY 2022–23) 1
September 2023
Department of Resources Recycling and Recovery
Exhibit B
Procedures and Requirements SB 1383
Local Assistance Grant Program
Fiscal Year 2022–23
Copies of these Procedures and Requirements must be shared with
both the Finance Department and the staff responsible for
implementing the grant activities.
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Table of Contents
Introduction ................................................................................................................... 3
Milestones ...................................................................................................................... 3
Grants Management System (GMS) ............................................................................. 3
Accessing the Grant .................................................................................................... 3
Contact Updates .......................................................................................................... 4
Prior to Commencing Work .......................................................................................... 5
Reliable Contractor Declaration ................................................................................... 5
Grant Term ..................................................................................................................... 6
Eligible Costs ............................................................................................................... 6
Ineligible Costs ............................................................................................................ 7
Modifications ................................................................................................................ 8
Acknowledgements ...................................................................................................... 8
Reporting Requirements .............................................................................................. 9
Electronic and Original Signatures............................................................................. 10
Progress Report......................................................................................................... 10
Final Report ............................................................................................................... 10
Grant Payment Information ........................................................................................ 10
Reporting and Documentation ............................................................................... 11
Audit Considerations .................................................................................................. 13
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Introduction
The Department of Resources Recycling and Recovery (CalRecycle) administers the
SB 1383 Local Assistance Grant Program. These Procedures and Requirements
describe project and reporting requirements, report due dates, report contents, grant
payment conditions, eligible and ineligible project costs, project completion and closeout
procedures, and records and audit requirements.
In a Regional Grant, the term “grantee” used throughout this document refers to the
Lead Participant (Lead). The Lead is designated to act on behalf of all Non-Lead
Participant(s). The Lead manages the grant, is responsible for the performance of the
grant and all required documentation and administers the grant funds to its Non-Lead
Participants on its behalf.
This document is attached to, and incorporated by reference, into the Grant Agreement.
Milestones
Notice to Proceed Date: Grant Term Begins on the date that CalRecycle sends the
award email.
October 1, 2024: Progress Report 1 Due
April 1, 2025: Progress Report 2 Due
October 1, 2025: Progress Report 3 Due
April 1, 2026: Final Report Due
April 1, 2026: Grant Term End
Grants Management System (GMS)
GMS is CalRecycle’s web-based grant application and Grants Management System.
Access to GMS is secure; grantees must log in using a WebPass. WebPass accounts
are tied to a specific email address. If an email address changes, or if it becomes
inactive, the grantee must create a new WebPass account to continue accessing GMS.
Establish or manage a WebPass at CalRecycle’s WebPass page
(https://secure.calrecycle.ca.gov/WebPass/).
Accessing the Grant
Grantees must log in to GMS (https://secure.calrecycle.ca.gov/Grants) using their web
pass. After logging in, locate the grant in the My Awarded/Open Grants table and
select the Grant Management link. The Grant Management Module includes the
following sections:
• Summary tab: Shows approved budget, paid and remaining amounts. (This
section is available to the grantee in read-only mode.)
• Payment Request tab: Grantee requests reimbursement.
• Reports tab: Grantee uploads required reports.
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• Documents tab: Grantee uploads all other grant documents that are not
supporting documents to a payment request or a report. This section also
provides access to documents that were uploaded within other sections of GMS.
Follow the instructions in GMS to work in the system. The following sections describe
the reports, transactions, and supporting documents CalRecycle requires.
Contact Updates
Access to the grant is limited to those listed in the Contacts tab of the Application
Module with the “Allow Access” check box marked. A contact may be listed but not
granted access by not checking the box. Please note, if a contact is granted access to
a grant they will be able to edit contacts, submit payment requests, upload reports, and
view all documents. Those with access may update contact information for all contact
types except Signature Authority. Email the assigned Grant Manager regarding any
changes to Signature Authority information.
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Prior to Commencing Work
Prior to commencing work under this grant, the grantee’s Grant Manager or primary
contact and authorized grant Signature Authority should review the Terms and
Conditions (Exhibit A) and the Procedures and Requirements (Exhibit B) to identify key
grant administrative requirements. Evaluation of the grantee’s compliance with these
requirements is a major focus of grant audits.
Reliable Contractor Declaration
Prior to authorizing a contractor or subcontractor to commence work under this grant,
the grantee shall submit to the Grant Manager a declaration from the contractor or
subcontractor, signed under penalty of perjury, stating that within the preceding three
(3) years, none of the events listed in section 17050 of Title 14
(https://www.calrecycle.ca.gov/Laws/Regulations/Title14/), California Code of
Regulations, Natural Resources, Division 7, has occurred with respect to the contractor
or subcontractor. The grantee must submit this form for each contractor and
subcontractor working under the grant.
If a contractor or subcontractor is placed on the CalRecycle Unreliable Contractor List
(https://www.calrecycle.ca.gov/Funding/Unreliability/) after award of this grant, the
grantee may be required to terminate the contract. Obtain the Reliable Contractor
Declaration form (CalRecycle 168) from CalRecycle's Grant Forms web page
(https://www.calrecycle.ca.gov/Funding/Forms/).
The grantee must upload a scanned copy of each signed Reliable Contractor
Declaration form in GMS. To upload the form:
1. Go to the Reports tab.
2. Click on Reliable Contractor Declaration under Report Type.
3. Click the Add Document button.
4. Select Reliable Contractor Declaration in the Document Type drop down box,
enter a document title, click the Browse button to search and upload the
document, and then Save.
5. Click on the Submit Report button.
For further instructions regarding GMS, including login directions, see the “Grants
Management System” section (above).
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Grant Term
The Grant Term begins on the date CalRecycle sends the award email, which is the
formal notification from CalRecycle authorizing the grantee to begin the grant project
and ends on April 1, 2026. The grantee must make all grant-eligible program
expenditures and incur all grant-eligible costs within this period. Expenditures made or
costs incurred prior to the grant term start date or after the end date are not eligible for
reimbursement.
The Final Report is due on April 1, 2026.
Eligible Costs
Grantees may incur eligible costs only during the Grant Term, which starts on the date
CalRecycle sends the award email and ends on April 1, 2026. (All grant expenditures
must be for activities, products, and costs specifically included in the approved Budget.
Costs must be incurred after the term start date and before the end of the Grant Term
All services must be provided, and goods received during this period in order to be
eligible costs. Invoices for goods and services must be paid by the grantee prior to the
inclusion of those goods or services in the progress report.
Eligible costs are limited to the following:
• Personnel
• Consultants
• Safety Equipment
• Vehicles/Trucks/Trailers
o Vehicles/tractors/trailers, turf tires, forklifts or compost slingers
Note: The Grantee needs to own and control all items if they do not have a
service agreement with a food recovery facility/hub, however the Grantee may
allow a food recovery facility/hub to use the vehicle for grant implementation
purposes.
• Mobile pantries
• Education and Outreach materials
o Print Media
o Television, radio, video, and social media
o Materials offered in other languages
• Door-to-Door Outreach
• Signage
• Conferences and symposiums (requires Grant Manager pre-approval)
• Recordkeeping or tracking software
o Software to match donor with food bank
o Recordkeeping/reporting software
o Procurement tracking software
o Apps for food recovery
o Mobile app development
• Inspections and Enforcement
• Training
o Mileage
o Educational materials
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• Tablet/Electronic Devices (seven inches or more measured diagonally) used for
the purposed of organic tracking and Education and Outreach
o Maximum price of $500 (excluding sales tax) and limit to one (exceptions
may be approved on a case-by-case basis)
o Accessories used for security, protection, and charging
• Equipment
o Food dehydrator
o Personal protection equipment
o Food distribution – including refrigeration, coolers, and packing materials.
Note: The Grantee needs to own and control all items if they do not have
a service agreement with a food recovery facility/hub, however the
Grantee may allow a food recovery facility/hub to use the vehicle for grant
implementation purposes.
• Bins and lids
o Includes, but is not limited to, curbside, small household food waste pail,
labeling, and liners
• Procurement of recovered/recycled organic products
• Food safety certification
• Cameras to prevent contamination
• Edible Food Recovery projects
o Grantees are encouraged to use a percentage of grant funds for Edible
Food Recovery projects.
• Food Waste Prevention projects
o Projects that prevent food waste from being generated and becoming
waste that is normally destined for landfills. Examples of food waste
prevention projects include, but are not limited to:
Modernizing production and handling practices to prevent and
reduce food preparation waste.
Identifying and modifying ordering practices that result in
measurable decreases in food waste.
Creating and expanding education and outreach programs that
result in quantifiable reductions in food waste.
Ineligible Costs
Any costs not directly related to SB 1383 implementation are ineligible for
reimbursement. The grantee should contact the Grant Manager if clarification is
needed. Ineligible costs include, but are not limited to:
• Costs incurred prior to the Term Start Date
• Development, purchase, or distribution of strictly promotional give-away items
Stuff We All Get, (SWAG) (https://calrecycle.ca.gov/funding/acronyms/swag/)
• Purchase or lease of land or buildings
• Equipment or services not directly related to grant implementation
• Food liquefiers
• Food recovery facility rent (without service agreement)
• Disposal costs
• Costs currently covered by or incurred under any other CalRecycle loan, grant, or
contract
• Cell phones
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o Purchase of data plans and/or mobile service plans/hotspots
• Costs related to website host and web page domain
• Audit expenses
• Sponsorship or licensing fees for events/programs
• Food or beverages (e.g., as part of meetings, workshops, or events)
• Travel costs exceeding the state-approved rates for mileage, per diem, lodging,
etc.
o Refer to the Memorandum for travel policies
(https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx).
o Reimbursement rates are subject to change at any time by the State of
California without prior notification.
• Personnel costs not directly related to grant activities
• Fines or penalties due to violation of federal, state, or local laws, ordinances, or
regulations
• Any costs for construction projects by charter cities prohibited by Labor Code
section 1782.
• Any costs not consistent with local, state, or federal laws, guidelines, and
regulations
• Costs deemed unreasonable or not related to the project by the Grant Manager
• The total amount of indirect costs charged to the grant shall not exceed 10
percent of the grant funds reimbursed. These costs are expenditures not
capable of being assigned or not readily itemized to a particular project or activity
but considered necessary for the operation of the organization and the
performance of the program. The costs of operating and maintaining facilities,
accounting services, and administrative salaries as well as contractor’s indirect
costs in their contracts, are examples of indirect costs. All indirect costs charged
to the grant must be associated with grant activities.
Modifications
The grantee must submit any proposed revision(s) to the Budget in writing to the Grant
Manager. The grantee may not incur costs or make expenditures based on the revision
without first receiving the Grant Manager’s written approval. Proposed revisions must
be clearly marked in the Budget document and must be accompanied by a summary of
proposed changes or modifications, including justification for the proposed changes. If
approved, the Grant Manager will upload the revised Budget to GMS and notify the
grantee. The grantee may submit proposed revisions in conjunction with a Progress
Report, but they cannot be submitted as part of the Progress Report. The grantee
should retain the approval document(s) for audit purposes. See the “Audit
Record/Access” section of the Terms and Conditions (Exhibit A).
Acknowledgements
The grantee shall acknowledge CalRecycle’s support each time a project funded, in
whole or in part, by this Agreement is publicized in any medium, including news media,
brochures, or other types of promotional materials. The acknowledgement of
CalRecycle’s support must incorporate the CalRecycle logo. Initials or abbreviations for
CalRecycle shall not be used. The Grant Manager may approve deviation from this
requirement on a case-by-case basis where such deviation is consistent with
CalRecycle’s Communication Strategy and Outreach Plan. Please contact your Grant
Manager for the CalRecycle logo.
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The following items require acknowledgement of funding from CalRecycle and pre-
approval from the CalRecycle Grant Manager prior to incurring the expense:
• All television, radio and video scripts
• Functional premiums, if the per unit price is greater than $6.00
• Advertisements
• Audio and/or visual material
• Brochures
• Newspaper ads
• Pamphlets
• Other outreach
All publicity and education materials must include the following:
1. “Funded by a grant from CalRecycle.” Exception: The acknowledgement line is
not required on small items where space constraints would not allow for this line
or if it would interfere with the message.
o There are two acceptable Spanish translations: “Financiado por una beca
del CalRecycle” or “Patrocinado por fondos del CalRecycle.” For other
languages, the Grantee must work with a certified translator or person
fluent in reading and writing that language. All exceptions must be pre-
approved in writing by the CalRecycle Grant Manager.
2. CalRecycle logo (https://www.calrecycle.ca.gov/gallery/) as reflected on the
CalRecycle website, can be obtained from the Office of Public Affairs at
opa@calrecycle.ca.gov.
3. Press Releases – the only requirement is to place the name of “CalRecycle” as
an acknowledgement in the body of the release.
Reporting Requirements
The Grant Agreement requires three Progress Reports and a Final Report; however, the
Grant Manager may require additional Progress Reports at any time during the Grant
Term. Failure to submit the Final Report with appropriate documentation by the due
date may result in rejection of the report and/or forfeiture by the grantee of claims for
costs incurred that might otherwise have been eligible for grant funding.
The grantee must upload all reports in GMS. For further instructions regarding GMS,
including login directions, see the “Grants Management System” section (above).
To upload a report:
1. Go to the Reports tab.
2. Click on the appropriate Report Type.
3. Click on the Add Document button.
4. Choose the Document Type, enter a document title, click the Browse button to
search and upload the document, and then Save.
• Select the Back button to upload another document and continue the
process until all required documents as listed below are uploaded.
• The maximum allowable file size for each document is 35MB.
• The maximum character limit is 60.
• Do not include special characters in file names.
5. Click the Submit Report button to complete your report submittal. The Submit
Report button will not be enabled until all required reporting documents are
uploaded.
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The reports must be current, include all required sections and documents, and must be
approved by the Grant Manager before any Payment Request can be processed.
Failure to comply with the specified reporting requirements may be considered a breach
of the Grant Agreement and may result in the termination of the Grant Agreement,
rejection of the Payment Request, and/or forfeiture by the grantee of claims for costs
incurred that might otherwise have been eligible for grant funding. The grantee must
report any problems or delays immediately to the Grant Manager.
Electronic and Original Signatures
CalRecycle requires certified e-Signature on documents or forms that certify legally
binding information.
Note: E-signatures must include the first and last name of the Signature Authority, be in
the Adobe Digital ID format (or through another certified digital signature program) and
cannot be the “Fill and Sign” function within Adobe. Any documents using the “Fill and
Sign” method is considered incomplete and may be sent back to the grantee.
If you have questions, email grantassistance@calrecycle.ca.gov.
Progress Report
The grantee must submit a Progress Report by the due dates listed in the Milestones
Section of this document. CalRecycle will provide the reporting template at a later date.
These reports should cover grant activities that occurred within the specified reporting
period.
Final Report
The Final Report is due April 1, 2026. The reporting template will be provided at a later
date. This report should cover grant activities from the Term Start Date through
April 1, 2026. The grantee must include the following items in the Final Report:
• The Grant Number, grantee’s name, and Grant Term.
• The following disclaimer statement on the cover page:
“The statements and conclusions of this report are those of the grantee and not
necessarily those of the Department of Resources Recycling and Recovery
(CalRecycle), its employees, or the State of California. The state makes no
warranty, express or implied, and assumes no liability for the information
contained in the succeeding text.”
Grant Payment Information
• CalRecycle will only make grant payments to the grantee. It is the grantee’s
responsibility to pay all contractors and subcontractors for purchased goods and
services. CalRecycle will make payments to the grantee as promptly as fiscal
procedures permit.
• The grantee must provide a Reliable Contractor Declaration (CalRecycle 168)
(https://www.calrecycle.ca.gov/Funding/forms/) signed under penalty of perjury
by the grantee’s contractors and subcontractors in accordance with the “Reliable
Contractor Declaration” section of the Terms and Conditions (Exhibit A). The
declaration must be received and approved by the Grant Manager prior to
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commencement of work. See the “Reliable Contractor Declaration” section in
Terms and Conditions (Exhibit A) for more information.
Reporting and Documentation
The grantee must submit all expenditures in GMS. For further instructions regarding
GMS, including login directions, see the “Grants Management System” section (above).
Please refer to the “Milestones” section (above) for required due dates.
To submit Supporting Documentation:
1. Go to the Payment Request tab.
2. Click on the Create a Payment Request button.
a. Choose Advance Reconcile for the Transaction Type and enter the
amount spent in each budget subcategory.
b. When the transaction is complete, click the Save button.
c. After the transaction is saved, the Upload Supporting Documents button
will appear in the lower right corner.
3. Click the Upload Supporting Documents button.
a. Choose the Document Type, enter a document title, click the Browse
button to search and upload the document, and then Save.
b. Select the Back button to upload another document and continue this
process until all required supporting documents as listed below are
uploaded.
c. The maximum allowable file size for each document is 35MB.
d. The maximum character limit is 60.
4. Do not include special characters in file names. Click the Submit Transaction
button, located on the transaction page, to complete your payment request. The
Submit Transaction button will not be enabled until all required supporting
documents are uploaded.
Note: Once a transaction is saved, select the transaction number from the
Payment Request tab to access it again. Please do not create multiple
transactions for the same requested funds.
Supporting Documentation
• Expenditure Itemization Summary (EIS)
o All expenditures must be itemized and arranged by the reporting and
expenditure categories as contained in the grantee’s Budget tab.
o Grantees are required to maintain supporting documentation pertaining to
the EIS and may be required to provide them at the request of the Grant
Manager at any time.
Note: CalRecycle will provide a template at a later date.
• Certification Document
o The Signature Authority will need to certify under penalty of perjury that
information provided in the EIS is correct.
Note: CalRecycle will provide a template at a later date.
• Personnel Expenditure Summary (PES) (CalRecycle 165)
o A Personnel Expenditure Summary should be submitted if salaries are
included. Salaries include government taxes and benefits.
134
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 12
o Document personnel expenditures based on actual time spent on grant
activities and actual amounts paid to personnel.
• Travel Expense Log (CalRecycle 246)
o A Travel Expense Log should be submitted if vehicle mileage is included
for reimbursement in the payment request. Only travel expenses directly
related to the implementation of the grant can be claimed. Mileage will be
reimbursed at the State rate.
• Cost and Payment Documentation
o Acceptable cost and payment documentation must include at least one of
each of the following.
Invoices, receipts, or purchase orders must include the vendor’s
name and telephone number, address, description of goods or
services purchased, amount due, and date. The claimed expenses
should be highlighted and identified with applicable task number on
each invoice.
o Proof of payment may include:
copy of cancelled check(s) that shows an endorsement from the
banking institution
invoice(s) showing a zero balance, or stamped “paid” with a check
number, date paid, and initials
accounting system report from local government if it contains the
vendor name, date of invoice, invoice number, check number or
internal ID, and date amount was paid
bank statement(s) along with a copy of the endorsed check or
invoice showing the check number
copy of an electronic funds transfer confirmation
copy of a credit card statement(s)
o The Grant Manager may require additional cost and payment
documentation as necessary to verify eligible costs.
Most forms listed above are available on the CalRecycle Grant Forms web page
(https://www.calrecycle.ca.gov/Funding/Forms).
Unspent Funds
Funds that are unspent at the end of the grant term must be returned by check to
CalRecycle by April 1, 2026. Checks should be made payable to the Department of
Resources Recycling and Recovery. Checks must contain the Grant Number (i.e.,
OWR4-22-xxxx), specify “SB 1383 Local Assistance Grant Unspent Funds,” and be
mailed to:
CalRecycle Accounting
SB 1383 Local Assistance Grant Unspent Funds
PO Box 4025
Sacramento, CA 95812-4025
Unspent funds due to CalRecycle but left unpaid may result in ineligibility for future
grant and payment program funding. If there are questions or other issues related to
expenditures, work with your Grant Manager to resolve these issues.
135
Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2022–23) 13
Audit Considerations
The grantee agrees to maintain records and supporting documentation pertaining to the
performance of this grant subject to possible audit for a minimum of three (3) years after
final payment date or Grant Term end date, whichever is later. CalRecycle may
stipulate a longer period of records retention in order to complete any action and/or
resolution of all issues which may arise as a result of any litigation, dispute, or audit,
whichever is later.
Examples of audit documentation include, but are not limited to, competitive bids, grant
amendments if any relating to the Budget or Work Plan, copies of any agreements with
contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time
sheets, personnel expenditure summary form, travel expense log, paid warrants,
contracts and change orders, samples of items and materials developed with grant
funds, invoices, and cancelled checks. Please refer to the Terms and Conditions
(Exhibit A) for more information.
136
SB 1383 Local Assistance Grant Program (FY 2022‐23)
Eligible costs are limited to the following:
• Personnel
• Consultants
• Safety Equipment
• Vehicles/Trucks/Trailers
o Vehicles/tractors/trailers, turf tires, forklifts or compost slingers
Note: The Grantee needs to own and control all items if they do not have a service
agreement with a food recovery facility/hub, however the Grantee may allow a food
recovery facility/hub to use the vehicle for grant implementation purposes.
• Mobile pantries
• Education and Outreach materials
o Print Media
o Television, radio, video, and social media
o Materials offered in other languages
• Door-to-Door Outreach
• Signage
• Conferences and symposiums (requires Grant Manager pre-approval)
• Recordkeeping or tracking software
o Software to match donor with food bank
o Recordkeeping/reporting software
o Procurement tracking software
o Apps for food recovery
o Mobile app development
• Inspections and Enforcement
• Training
o Mileage
o Educational materials
• Tablet/Electronic Devices (seven inches or more measured diagonally) used for the purposed
of organic tracking and Education and Outreach
o Maximum price of $500 (excluding sales tax) and limit to one (exceptions may be
approved on a case-by-case basis)
o Accessories used for security, protection, and charging
• Equipment
o Food dehydrator
o Personal protection equipment
o Food distribution – including refrigeration, coolers, and packing materials.
Note: The Grantee needs to own and control all items if they do not have a service
agreement with a food recovery facility/hub, however the Grantee may allow a food
recovery facility/hub to use the vehicle for grant implementation purposes.
• Bins and lids
o Curbside, small household food waste pail, labeling, and liners
• Procurement of recovered/recycled organic products
• Food safety certification
• Cameras to prevent contamination
• Edible Food Recovery projects
o Grantees are encouraged to use a percentage of grant funds for Edible Food
Recovery projects.
• Food Waste Prevention projects
o Projects that prevent food waste from being generated and becoming waste that is
normally destined for landfills. Examples of food waste prevention projects include, but
are not limited to:
Modernizing practices to prevent and reduce food preparation waste.
Modifying ordering practices that result in measurable food waste decreases.
Education/outreach that result in quantifiable food waste reductions.
137
138
be used to reduce, recycle, and reuse solid waste generated in the state thereby
preserving landfill capacity and protecting public health and safety and the environment.
Section 6. This Resolution shall take effect immediately upon its adoption by the City
Council, and the City Clerk shall certify to the passage and adoption of this Resolution
and enter it into the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 14th day of December 2023.
ATTEST:
'/�/j � ,c/�� �f¢1STIANHORV �
CITY CLERK
Resolution No. 1353 -CalRecycle Grant
of�:L2 LEAH MIRS
MAYOR
2
139
140
141
Agenda Item No.: 8.F
Mtg. Date: 12/14/2023
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES
THRU:KARINA BAÑALES
SUBJECT:ADOPT RESOLUTION NO. 1353 AUTHORIZING SUBMITTAL OF A
GRANT APPLICATION TO CALRECYCLE
DATE:December 14, 2023
BACKGROUND:
CalRecycle has started accepting applications for the SB 1383 Local Assistance Grant
(FY2022-23). SB 1383 regulations require jurisdictions to conduct education and outreach on
organics recycling to all residents and other groups. This is a one-time grant fund that is non-
competitive to provide funding to local jurisdictions to assist with the implementation of SB
1383 regulation requirements. The grant can be used to fund organic waste collection, edible
food recovery, education and outreach, enforcement and inspection, program evaluation/gap
analysis, procurement requirements, and record keeping. The City of Rolling Hills is eligible for
$75,000.
DISCUSSION:
The South Bay Cities Council of Governments (SBCCOG) is assisting local cities with meeting
SB 1383. Their efforts would require Rolling Hills and other cities to allocate a portion of the
SB 1383 grant funds to the SBCCOG so they can provide education and outreach in each city
and throughout the South Bay. SBCCOG has an extensive grassroots network, an email blast
list of 17,000 people, and attendance at over 100 outreach events each year in the South Bay.
SBCCOG is well positioned to assist cities to help coordinate a regional message with staff
and residents on organic waste outreach.
To meet the application requirements, an application was submitted to CalRecycle on
November 15, 2023. A resolution from the Council is now needed to affirm the City's
application.
Timeline
November 15, 2023: Application Due Date (submitted)
December 20, 2023: Secondary Due Date for approved resolution
June 14, 2022: Secondary Due Date for Second Round Funding Approved Resolution
142
March 2024 (tentative): Grants Awarded; CalRecycle considers funding
recommendations, and if approved, conditionally awards grants
April 1, 2026: Date of Award Email; Grant Term
FISCAL IMPACT:
The City could receive up to $75,000 in grant funds if awarded.
RECOMMENDATION:
Adopt Resolution No. 1353.
ATTACHMENTS:
ResolutionNo1353_CalRecycle_Grant_Applications_F.pdf
GR_CRC_SB1383Grant2023_Rolling Hills_Application_Certification.pdf
GR_CRC_SB1383Grant2023_Rolling Hills_SB1383Budget.pdf
GR_CRC_SB1383Grant2023_OWR4_AppGuidelines_F.pdf
GR_CRC_SB1383Grant2023_ExhA_SB1383LocalAssistanceTermsandConditionsFY22-
23.pdf
143
144
145
146
Department of Resources, Recycling, and Recovery
(CalRecycle)
Expenditure Detail
(Include specific details about costs) Total Funds
Invoicing, Accounting, and Budget Management $ 4,000.00
Mileage Reimbursement for Kitchen Pail Distribution $ 300.00
Mileage Reimbursement for Staff to Community Workshops $ 300.00
Indirect Costs Subtotal: $ 4,600.00
Indirect Costs Cap (10% of total grant amount)$7,500.00
Within Cap: Yes
Capacity Planning/Program Evaluation/Gap Analysis Subtotal: $ -
Edible Food Recovery Subtotal $ -
Edible Food Recovery Subtotal - Personnel Subtotal $ -
Purchase of printed materials including flyers and stickers $ 5,000.00
Education and Outreach Subtotal $ 5,000.00
Bins and Lids (Kitchen Pails for Organic Waste) $ 10,000.00
Equipment Subtotal: $ 10,000.00
Directions: Before completing the Budget Template, please review the Read Me tab of this workbook which includes
examples of costs for each category. Then, complete the Budget Template below by providing detailed information on
costs requested for this grant for activities identified in the Narrative Proposal Itemize each item type intended for
purchase separately and include pertinent information (year, make, and model for vehicles; relevant specifications for
large equipment; capacity (cubic feet) for refrigeration). Add rows to the table below, as needed, ensuring that formatting
carries over to new rows. Ensure that the Applicant's name is included at the top of this template.
Edible Food Recovery - Personnel
Personnel
Capacity Planning/Program Evaluation/Gap Analysis
Indirect Costs
Edible Food Recovery
Equipment (not related to Edible Food Recovery such as PPE, bins, lids, etc.)
Education and Outreach
Applicant Name: City of Rolling Hills
1 147
Department of Resources, Recycling, and Recovery
(CalRecycle)
2 0.25 Full-Time Equivalent Staff Members for Education and Outreach Efforts $ 33,000.00
Education and Outreach Workshops (4) Expert Consultant $ 8,000.00
Staff Time for Kitchen Pail Distribution $ 10,000.00
Staff Time for Bi-Annual Progress Reports $ 2,400.00
Staff Time to Hire and Manage Expert Consultant $ 1,000.00
Personnel Subtotal: $ 54,400.00
Recycled Paper and Mulch $ 1,000.00
Procurement Subtotal: $ 1,000.00
Record Keeping Subtotal $ -
Upgrade/Expansion Subtotal $ -
Total Project Funds $ 75,000.00
Upgrade/Expansion
Procurement
Record Keeping
2 148
Agenda Item No.: 13.A
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:ROBERT SAMARIO, FINANCE DIRECTOR
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:PRELIMINARY FISCAL YEAR 2024/25 PROJECTIONS AND
BALANCING FOR THE GENERAL FUND
DATE:April 08, 2024
BACKGROUND:
The City of Rolling Hills has initiated the process of developing the annual budget for fiscal
year 2024/25. One key step is developing revenue estimates, which establish the amount of
funds available to spend on services to the community.
It is still early in the process, and revenues will continue to be monitored and updated over the
next few months as additional information and revenues are received. However, we are far
enough in the fiscal year to be in a position to make reasonable projections to provide a
preliminary sense of whether the City will be facing a structural deficit or will have adequate
ongoing revenues to cover ongoing expenditures.
Thus, this report aims to provide the City Council with preliminary projections of General Fund
revenues and expenditures for fiscal year 2024/25.
DISCUSSION:
The current fiscal year 2023/24 adopted budget is balanced, meaning ongoing revenues are
adequate to cover ongoing costs. In fact, the adopted budget included a surplus of $206,837,
which covered almost all of the $250,000 Solar Power/Battery Back-Up Project.
Based on revenues received in the current fiscal year through December 31, 2023, revenues
are expected to end the year below budget by approximately $185,000. However, based on
expenditure savings through December 31, 2023, due largely to staff vacancies, the savings
by fiscal year-end will likely be in the $200,000 - $250,000 range.
Staff used the current fiscal year revenue projections to develop preliminary revenue
projections for fiscal year 2024/2025. Based on these very preliminary estimates, ongoing
revenues total $2,638,137, representing an increase of $60,480 from the current fiscal year's
projected revenue (Attachment A).
149
Note that, as discussed with Council on February 26, 2024, all current-year revenues are
reasonably in line with the adopted revenues, with the exception of building revenues.
Attachment B provides some historical data related to the number and value of building
permits issued by the County of Los Angeles on behalf of the City of Rolling Hills, along with
the related revenues received by the City. In the current fiscal year, while the number of
building permits is trending much higher than last year, the average value is almost half of the
average value last year. This seems to explain why revenues through the first half of the year
are trending below last year and the adopted budget. Against a budget of $600,000, building
and related revenues are projected to reach approximately $440,000, $160,000 short of
budget. For fiscal year 2024/25, staff has assumed for now, pending additional revenue in the
coming months, that revenues will be flat next year - that is, there is no assumed growth in
order to be conservative.
On the expenditure side, the "status quo" budget for fiscal year 2024/25 is $2,497,769. This is
a $65,288 decrease from the current year's adopted budget of $2,555,457 due to new staff
hired at a starting salary lower than their predecessors, which saves $73,862. Staff has also
built into the estimate an assumed 3.5% increase to salaries starting July 1, 2024, pursuant to
the existing Employee Handbook and Personnel Policy Manual, which adds $22,762 in costs.
Combining preliminary projections for revenues and operating expenditures, the General Fund
appears to still be in balance, producing an operating surplus of $140,368 (Attachment C).
Staff will be soliciting the Council's feedback on the preliminary growth assumptions used to
develop the fiscal year 2024/25 revenue estimates.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file. Provide direction to staff on refuse charge increases and noticing residents
regarding a Prop. 218 Hearing.
ATTACHMENTS:
Attachment A - CL_AGN_240408_CC_Prelim_GF_RevProjections_FY24-25.pdf
Attachment B - CL_AGN_240408_CC_Building_Revenue_Analysis_FY 2024-25.pdf
Attachment C - CL_AGN_240408_CC_Budget_Summary.pdf
Attachment D - CL_AGN_240408_CC_Prelim_FY24-25_Projections.pdf
150
ATTACHMENT A
Prelim Preliminary
FY 2022/23 Adopted Year-End FY 2024/25 Projected
Actuals Budget Projection Projections Growth
Property Taxes 1,378,564$ 1,496,250$ 1,450,000$ 1,500,750$ 3.5%
Sales Taxes 20,555 13,905 10,000 10,300 3.0%
Property Transfer Tax 57,185 56,222 63,000 64,890 3.0%
Other Taxes 546 1,000 1,000 1,000 0.0%
Motor Vehicle In Lieu 263,988 269,267 272,374 280,545 3.0%
Building & Other Permits 578,496 600,000 440,892 440,892 0.0%
C&D Permits 5,750 5,600 10,000 10,000 0.0%
Variance, Planning & Zoning 61,244 67,000 25,000 25,000 0.0%
Animal Control Fees 353 150 300 300 0.0%
Franchise Fees 14,847 13,000 13,000 13,260 2.0%
Fines & Traffic Violations 4,422 3,500 4,000 4,000 0.0%
Cost Recoivery - Publications 9,353 7,200 3,000 3,000 0.0%
RHCA Lease Revenue 63,404 69,000 69,000 69,000 0.0%
Public Safety Aug Fund 1,040 1,200 1,200 1,200 0.0%
Interest on Investments 102,408 110,000 140,000 140,000 0.0%
PARS Earnings 25,244 20,000 44,000 44,000 0.0%
Miscellaneous Revenue 82,904 5,000 6,000 6,000 0.0%
Transfers In - Refuse Fund 24,000 24,000 24,000 24,000 0.0%
TOTALS 2,694,303$ 2,762,294$ 2,576,766$ 2,638,137$
CITY OF ROLLING HILLS
Preliminary Fiscal Year 2024/25 Projections
General Fund Revenues
151
ATTACHMENT B
Fiscal Total
Year Count Total Average Revenues
2016/17 66 5,966,218$ 90,397$ 602,149$
2017/18 69 8,773,580 127,153 769,138
2018/19 71 8,331,370 117,343 482,048
2019/20 44 6,017,600 136,764 369,250
2020/21 34 6,037,650 177,578 184,378
2021/22 40 4,066,192 101,654 487,909
2022/23 38 4,572,111 120,319 578,496
2023/24 33 2,281,919 69,149 183,705
Valuation
CITY OF ROLLING HILLS
Analysis of Building Revenues
152
ATTACHMENT C
FY 2023/24 FY 2023/24 FY 2024/25
Adopted Year-End Prelim
Budget Projections Projections
Operating Revenues 2,762,294$ 2,576,766$ 2,638,137$
Operating Expenditures 2,555,457 2,355,457 2,497,769
Operating Surplus (Deficit)206,837 221,309 140,368
Capital Transfers (250,000) (250,000) N/A
Surplus (Deficit)(43,163)$ (28,691)$ 140,368$
CITY OF ROLLINGS HILLS
Preliminary Balancing
General Fund
153
CITY OF ROLLING HILLS
PRELIMINARY REVENUE PROJECTIONS
FISCAL YEAR 2024/25
154
Purpose of Report
▪To provide preliminary revenue projections for FY 2024/25
▪Projections largely based on revenues through 12/31/23 and projections for FY
2023/24
▪Revenues will continue to be monitored through the next few months and will be
refined further
▪To provide a preliminary glimpse of the balancing of revenues and
expenditures
▪Do we have a projected deficit or surplus?
155
GENERAL FUND REVENUES
156
General Fund
Revenues
Actuals Variance
Adopted Pro-Rata Thru Favorable
Budget Budget 12/31/23 (Unfavorable)
401 Property Taxes 1,496,250$ 659,846$ *641,750$ (18,096)$
405 Sales Taxes 13,905 6,953 5,000 (1,953)
410 Property Transfer Tax 56,222 28,111 31,782 3,671
415 Other Taxes 1,000 500 - (500)
420 Motor Vehicle In Lieu 269,267 134,634 136,187 1,553
440 Building & Other Permits 600,000 300,000 183,705 (116,295)
441 C&D Permits 5,600 2,800 5,200 2,400
450 Variance, Planning & Zoning 67,000 33,500 12,542 (20,958)
455 Animal Control Fees 150 75 289 214
460 Franchise Fees 13,000 6,500 4,615 (1,885)
480 Fines & Traffic Violations 3,500 1,750 2,019 269
482 Cost Recoivery - Publications 7,200 3,600 750 (2,850)
600 RHCA Lease Revenue 69,000 34,500 34,496 (5)
650 Public Safety Aug Fund 1,200 600 620 20
670 Interest on Investments 110,000 55,000 72,130 17,130
671 PARS Earnings 20,000 10,000 22,880 12,880
675 Miscellaneous Revenue 5,000 2,500 5,556 3,056
699 Transfers In - Refuse Fund 24,000 12,000 12,000 -
TOTALS 2,762,294$ 1,292,868$ 1,171,520$ (121,348)$
157
Property Taxes
Projected
$1,425,000
Budget
$1,496,000 $1,500,672 Actual
$1,380,891
Projected
$1,449,935
$500,000
$700,000
$900,000
$1,100,000
$1,300,000
$1,500,000
$1,700,000
FY 2023 FY 2024 FY 2025
5% of
FY 2023
Actual
3.5% of
FY 2023
Projected
Need 8.3%
Growth
To Meet FY 23
Budget
5% of
FY 2023
Projected
158
Property Taxes
▪3 components to P/T growth
▪Annual CPI (2% max)
▪Supplemental assessments
▪Re-assessments from P/Y sales to MV
▪Growth from re-assessments generally the
largest component
▪Dramatic reduction in sales due to sharp
increase in interest rates
▪Overall growth expected to be muted
▪Consultant from neighboring City projected
3.5% for their client for next two years
Property %
Taxes Growth
2017 1,007,250 Actual
2018 1,089,838 8.2%Actual
2019 1,189,613 9.2%Actual
2020 1,201,368 1.0%Actual
2021 1,222,948 1.8%Actual
2022 1,323,001 8.2%Actual
2023 1,380,891 4.4%Actual
2024 1,450,000 5.0%Projected
2025 1,500,750 3.5%Prelim. Est.
159
Real Property Transfer Tax
▪FY 2021 -$132,888
▪FY 2022 -$80,719
▪FY 2023 $57,185
▪FY 2024 Adopted Budget -$56,222
▪FY 2024 through December 31, 2023 = $31,782
▪FY 2024 YE Projection = $63,000
▪FY 2025 Projection = $64,890 (3%)
160
Building & Other Permit Revenue
Total
Fiscal Year Count Total Average Revenues
2016/17 66 5,966,218.00$ 90,397.24$ 602,148.95$
2017/18 69 8,773,580.00 127,153.33 769,138.01
2018/19 71 8,331,370.00 117,343.24 482,047.62
2019/20 44 6,017,600.00 136,763.64 369,250.33
2020/21 34 6,037,650.00 177,577.94 184,378.48
2021/22 40 4,066,192.00 101,654.80 487,909.09
2022/23 38 4,572,111.00 120,318.71 578,496.07
2023/24 33 2,281,919.00 69,149.06 183,704.81
Valuation
161
INTEREST ON INVESTMENTS
▪Recent trends
▪FY 2021/22 –$26,187
▪FY 2022/23 –$96,821
▪FY 2023/24 Adopted Budget -$110,000
▪FY 2023/24 thru 12/31/23 -$72,130
▪Two main reasons:
▪Shifted $1.25M from LAIF to short-term CDs
▪LAIF was earning less than ½%
▪Yields on short-term CDs was/is in the 4-5% range
▪General increase in yields at LAIF (FY 2023 yield up to 2.17%)
162
FY 2024/25
Preliminary
Revenue
Projections
Prelim Preliminary
FY 2022/23 Adopted Year-End FY 2024/25 Projected
Actuals Budget Projection Projections Growth
Property Taxes 1,378,564$ 1,496,250$ 1,450,000$ 1,500,750$ 3.5%
Sales Taxes 20,555 13,905 10,000 10,300 3.0%
Property Transfer Tax 57,185 56,222 63,000 64,890 3.0%
Other Taxes 546 1,000 1,000 1,000 0.0%
Motor Vehicle In Lieu 263,988 269,267 272,374 280,545 3.0%
Building & Other Permits 578,496 600,000 440,892 440,892 0.0%
C&D Permits 5,750 5,600 10,000 10,000 0.0%
Variance, Planning & Zoning 61,244 67,000 25,000 25,000 0.0%
Animal Control Fees 353 150 300 300 0.0%
Franchise Fees 14,847 13,000 13,000 13,260 2.0%
Fines & Traffic Violations 4,422 3,500 4,000 4,000 0.0%
Cost Recoivery - Publications 9,353 7,200 3,000 3,000 0.0%
RHCA Lease Revenue 63,404 69,000 69,000 69,000 0.0%
Public Safety Aug Fund 1,040 1,200 1,200 1,200 0.0%
Interest on Investments 102,408 110,000 140,000 140,000 0.0%
PARS Earnings 25,244 20,000 44,000 44,000 0.0%
Miscellaneous Revenue 82,904 5,000 6,000 6,000 0.0%
Transfers In - Refuse Fund 24,000 24,000 24,000 24,000 0.0%
TOTALS 2,694,303$ 2,762,294$ 2,576,766$ 2,638,137$
163
GENERAL FUND EXPENDITURES
164
General Fund Expenditures by Department
Actuals Variance
Amended Pro-Rated Thru Favorable
Department Budget Budget Budget 12/31/23 (Unfav)
City Administrator 957,138$ 1,063,827$ 531,914$ 378,401$ 153,513$
Finance 154,400 154,400 77,200 66,833 10,367
Planning & Development 858,801 858,801 429,401 408,493 20,908
Public Safety 270,000 270,000 135,000 127,671 7,329
Non-Departmental 134,018 141,618 70,809 110,772 (39,963)
City Properties 181,100 181,100 90,550 81,492 9,058
Total Operations 2,555,457 2,669,746 1,334,873 1,173,660 161,213
Capital Transfers 250,000 1,072,244 536,122 233,355 302,767
GENERAL FUND TOTALS 2,805,457$ 3,741,990$ 1,870,995$ 1,407,015$ 463,980$
Adopted
165
CITY ADMINISTRATOR
▪Total favorable variance -$153k
▪Salary/Benefit Savings -$93k
▪Vacancies in 3 of 4 positions during 1st six months
▪Consulting Fees (Project Management) -$21k
▪Many costs charged to project in CIP Fund (40)
▪Records Management -$21k
▪Lots of work completed in 1st half of FY; invoices pending
166
NON-DEPARTMENTAL
▪Unfavorable Variance -$39,963
▪Insurance Premiums –Variance of $21,756
▪Premiums paid in July
▪Emergency Preparedness –Variance of $19,087
▪Majority of costs paid in 1st half of the year
167
BUDGET SUMMARY
FY 2023/24 FY 2023/24 FY 2023/24
Adopted Year-End Prelim
Budget Projections Projections
Operating Revenues 2,762,294$ 2,576,766$ 2,638,137$
Operating Expenditures 2,555,457 2,355,457 2,504,357
Operating Surplus (Deficit)206,837 221,309 133,780
Capital Transfers (250,000) (50,000) N/A
168
Conclusion
▪Revenues could end the year up to $200k below budget
▪Revenue shortfall will likely be offset by expenditure savings
(excluding capital)
▪General Fund budget remains structurally balanced and is expected
to remain so for next fiscal year
169
QUESTIONS/DISCUSSION
170
Agenda Item No.: 15.A
Mtg. Date: 04/08/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:PATRICK DONEGAN, CITY ATTORNEY
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDER DISSOLVING THE STANDING SOLID WASTE AND
RECYCLING COMMITTEE AND CREATE A LIMITED AD HOC
COMMITTEE TO RESOLVE SPECIFIC ISSUES RELATED TO SOLID
WASTE SERVICES IN THE CITY
DATE:April 08, 2024
BACKGROUND:
The City’s standing Solid Waste and Recycling Committee is comprised of Mayor Mirsch and
Councilmember Wilson. Under the Brown Act, standing committees of the City Council,
irrespective of their composition, must comply with the notice and meeting requirements of the
Brown Act if the standing committee has either:
1. a continuing subject matter jurisdiction; or
2. a meeting schedule fixed by charter, ordinance, resolution, or formal action of the City
Council. Government Code § 54952 (b).
Unlike standing committees, a temporary advisory committee (or ad hoc committee)
composed solely of less than a quorum of the City Council that serves a limited or single
purpose, that is not perpetual, and that will be dissolved once its specific task is completed is
not subject to the noticing and meeting requirements of the Brown Act. Government Code §
54952 (b); see also Freedom Newspapers, Inc. v. Orange County Employees Retirement
System Board of Directors (1993) 6 Cal.4th 821, 832.
The Solid Waste and Recycling Committee has functioned as a standing committee and met
the requirements of an official Brown Act body for years. This committee, despite an in-place
waste hauling agreement with Republic Services, has met to discuss certain issues related to
solid waste services in the City. In recent months Mayor Mirsch has been able to participate in
a variety of field trip events and on-site research with staff and Republic Services to address
issues with Republic Services as it pertains to trash pick-ups for City residents. Due to the
public noticing requirements of the Brown Act, Councilmember Wilson has not been able to
participate in any situation where the two members might meet. This has reduced the
effectiveness and flexibility of the committee to react to an ever-changing problem and
investigate/propose various solutions. As such, this item is before the City Council to consider
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dissolving the City’s standing Solid Waste and Recycling Committee. If that option is taken,
then the City Council should consider the creation of a limited ad hoc committee to investigate
and make recommendations on the best way to address residents’ concerns related to trash
pick-ups in the City.
DISCUSSION:
As discussed above, there are certain challenges posed by a standing committee. Members
are limited by the Brown Act for when they can meet and discuss the topic contemplated by
the standing committee. There has been some slight frustration by the Solid Waste and
Recycling Committee to expediently react to issues, as well as to meet off-site for further
investigation of certain issues. Thus, the format of the committee (standing) is somewhat
impeding its productiveness and responsiveness to issues and residents. Review of other
jurisdictions indicates that a standing Solid Waste and Recycling Committee is not necessarily
the norm for all local jurisdictions.
As the City Council is aware, there was an increase in resident complaints about missed trash
pick-ups starting in the spring of 2023 along with other issues concerning trash services in the
City. The Solid Waste and Recycling Committee has explored these issues but has not yet
come to any final conclusions or recommendations. Not wanting to ignore this issue, the City
Council, if it desires to dissolve the standing Solid Waste and Recycling Committee, should
consider the creation of a temporary, ad hoc committee to continue addressing these issues.
This ad hoc committee would be different in that its scope and purpose would be limited to the
trash services issue. Once the ad hoc committee sufficiently investigates and comes to a final
recommendation, it would dissolve.
While nothing prohibits the ad hoc committee from noticing and having meetings that are open
to the public, it would not be mandated by the Brown Act. This would allow members to more
readily react to issues and more fully investigate possible solutions outside of the confines of a
formal Brown Act meeting.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CC_ASM_240122_CommitteeAssignments_F.pdf
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CITY OF ROLLING HILLS CITY COUNCIL COMMITTEE ASSIGNMENTS
2024
1.OFFICIAL COMMITTEES/BOARDS
COMMITTEE LIAISON BLACK DIERINGER MIRSCH PIEPER WILSON
a.CALIFORNIA CONTRACT CITIES ASSOCIATION D A
b.LEAGUE OF CA CITIES D A
c.SOUTH BAY CITIES COUNCIL OF GOVERNMENTS A D
d.LA SANITATION DISTRICT NO. 5 A D
e.VECTOR CONTROL DISTRICT
f.PEN. REG. LAW ENFORCEMENT COM./PUBLIC SAFETY D D
g.PENINSULA CITIES MAYORS' COMMITTEE D A
h.LOS ANGELES COUNTY CITY SELECTION COMMITTEE A D
i.SOUTHERN CALIFORNIA ASSOC. OF GOVERNMENTS (SCAG)D
2.CITY COUNCIL COMMITTEES (STANDING)
COMMITTEE BLACK DIERINGER MIRSCH PIEPER WILSON
a.PERSONNEL X X
b.FINANCE/BUDGET/AUDIT X X
c.PLANNING COMMISSION LIAISON X
d.TENNIS CLUB LIAISON X
e.CABALLEROS LIAISON X
f.INSURANCE COMMITTEE (CJPIA)D A
g.WOMEN'S COMMUNITY CLUB LIAISON X
h.TRAFFIC COMMISSION REPRESENTATIVE X
i.SOLID WASTE/RECYCLING X X
j.CITY/ASSOCIATION LIAISON X
k.UNDERGROUND UTILITY X X
l.BLOCK CAPTAIN PROGRAM LIAISON X
3.AD HOC SUBCOMMITTEES (FYI ONLY)
COMMITTEE BLACK DIERINGER MIRSCH PIEPER WILSON
a.DRAINAGE AD HOC SUBCOMMITTEE X X
b.FIRE FUEL REDUCTION AD HOC COMMITTEE (data collection on mitigation)X X
D = Delegate A = Alternate X = Representative
P:\CityCouncil_Mayor(CC)\Assignments(ASM)\2024\CC_ASM_240122_CommitteeAssignments_F.xlsx
January 22, 2024
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