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City Council Agenda 06-26-2017MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, JUNE 12, 2017 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Wilson at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Absent: Others Present: Dieringer, Mirsch, Pieper and Mayor Pro Tem Wilson. Black (excused). Raymond R. Cruz, City Manager. Mike Jenkins, City Attorney. Julia Stewart, Assistant Planner. Heidi Luce, City Clerk. Jim Walker, Budget Consultant. Ed Swart, 2 Meadowlark Lane. OPEN AGENDA - PUBLIC COMMENT WELCOME None. Mayor Pro Tem Wilson stated that item 8A under New Business pertaining to a request for a contribution towards costs associated with the undergrounding of a utility pole on Meadowlark Lane will be taken out of order after the Consent Calendar and Commission Items. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - (1) Regular Meeting of May 22, 2017; and (2) Adjourned Regular Meeting (Field Trip) of May 30, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. City Council Finance/Budget/Audit Committee a meeting notes of May 22, 2017. RECOMMENDATION: Receive and file. D. County of Los Angeles Department of Agricultural Commissioner/Weights and Measures FY 2017/18 Agreement Renewal for Pest Control Services. RECOMMENDATION: Approve as presented. Councilmember Mirsch moved that the City Council approve the items on the consent calendar as presented. Councilmember Dieringer seconded the motion, which carried without objection. COMMISSION ITEMS RESOLUTION NO. 2017-07 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING OF PATHWAYS ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 920 AT 37 CHUCKWAGON ROAD. (LOT 19 -CF) ROLLING HILLS, CA, (VAN NORTWICK). Mayor Pro Tem Wilson introduced the item and asked for staff's comments. Assistant Planner Stewart reviewed the applicant's request to maintain as graded pathways at the rear of the residence and legalize the grading for the pathways in Zoning Case No. 920 at 37 Chuckwagon Road. She stated that the -1- • • Planning Commission approved the project requiring that a drainage and grading plan be prepared and submitted to the County for review and approval and that a landscaping plan be prepared to address the concerns raised by the downslope neighbors and if necessary remediate any drainage related issues. She commented that the County visited the property, as well as the properties below upon the City receiving a complaint of flooding during the heavy rains this winter and determined that the drainage course had not been altered and it is very unlikely that the work caused any erosion and flooding on the properties below. In response to Councilmember Dieringer regarding her suggestion to add a condition regarding the drainage and landscaping, Ms. Stewart stated the resolution currently contains a condition that requires the applicant to construct the project and landscaping according to the approved plans. Following brief discussion, Councilmember Pieper moved that the City Council receive and file Planning Commission Resolution No. 2017-07 granting approval of the applicant's request in Zoning Case No. 920 at 37 Chuckwagon Road. Councilmember Mirsch seconded the motion, which carried without objection. Staff was directed, at Councilmember Dieringer's suggestion, to be sure that the conditions included in the resolution are met, specifically that the drainage plan and landscape plan mitigate the flooding issues. RESOLUTION NO. 2017-08 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND VARIANCES FOR GRADING TO RETAIN AS BUILT PATHS, RETAINING WALLS (PARTIALLY OR ENTIRELY IN SETBACKS AND WHICH AVERAGE OUT TO MORE THAN 2.5' IN HEIGHT), TO REPAIR RUPTURED STORM DRAIN PIPE(S) AND TO REMEDIATE A FAILING SLOPE; TO CONSTRUCT A BASEMENT A PORTION OF WHICH WOULD ENCROACH INTO THE FRONT YARD SETBACK, TO REMOVE A BARBEQUE AREA WITH A RETAINING WALL AND RETURN THE SLOPE TO THE ORIGINAL CONDITION AND TO EXCEED THE MAXIUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 916 AT 5 EL CONCHO LANE (LOT 10-GF), ROLLING HILLS CA, (DE MIRANDA). Mayor Pro Tem Wilson introduced the item and asked for staff's comments. Assistant Planner Stewart reviewed the applicant's request in Zoning Case No. 916 at 5 El Concho Lane. She stated that this project started as a code enforcement case upon receiving a complaint that a basement was being excavated and upon inspecting the property staff discovered other improvements the were not approved. She stated that improvements included switchback paths at the rear of the property with railroad tie walls, a patio and outdoor kitchen, and planter walls. She reviewed additional background on the project stating that during this process a drainpipe on the property ruptured during the heavy rains, which caused flooding on the property for which the applicant made emergency repairs resulting in a wall being constructed in the setback. Additionally, during subsequent rains, there was a hillside failure that resulted in the planter wall being damaged. She stated that during the Planning Commission's review they expressed concern that the excavation for the basement would further complicate the drainpipe and slope failure and asked the applicant to consult an engineer to ensure that excavation would not further complicate the hillside failure. She stated that following discussion and deliberation, the Planning Commission approved the project in phases requiring that the drainpipe and hillside repair be completed prior to completing the excavation for the basement and the grading and walls along the pathways. She noted that the Planning Commission did not approve the outdoor kitchen and patio. Following brief discussion concerning the excavation for the basement and ruptured drainpipe, Councilmember Pieper moved that the City Council receive and file Planning Commission Resolution No. 2017-08 granting approval of the applicant's request in Zoning Case No. 916 at 5 El Concho Lane. Councilmember Mirsch seconded the motion, which carried without objection. Staff was directed to be sure that the conditions included in the resolution are met. NEW BUSINESS CONSIDERATION OF A REQUEST FOR A CONTRIBUTION OF CITY UTILITY FUNDS TOWARD COSTS ASSOCIATED WITH SOUTHERN CALIFORNIA EDISON PERMITS, ENGINEERING, DESIGN AND LABOR RELATED TO THE UNDERGROUNDING OF A SINGLE UTILITY POLE AT 2 MEADOWLARK LANE. Mayor Pro Tem Wilson introduced the item and asked for staff's comments. City Manager Cruz reviewed the request from the property owner at 2 Meadowlark Lane for a contribution in the amount of $5,343.64 which is 50% of the cost associated with Southern California Edison permits, engineering, design and Minutes City Council Meeting 06-12-17 -2- • • labor related to the undergrounding of a utility pole on his property. He commented that a letter was received from the other property owners on Meadowlark Lane expressing their support for removing the pole. He further commented that the Rolling Hills Community Association approved a contribution in the amount of $4,133 toward the project. Discussion ensued concerning the benefit to the neighbors and the possibility of removing the other pole at the rear of the property. Ed Swart, 2 Meadowlark Lane addressed the City Council regarding the pole at the rear of his property stating the cost to remove that pole is $150,000 and the other properties that are served by the pole are not willing to contribute to removing it. Mr. Swart further explained his request to remove the front pole. Discussion ensued concerning the amount to contribute. Councilmember Pieper commented that he would be in favor of contributing the amount requested. Councilmember Mirsch expressed concern that no other neighbors are contributing to the project and commented that she would be more supportive of contributing 1/3 of the costs. Further discussion ensued concerning setting some sort of criteria for contributions. Councilmember Pieper suggested that a discussion regarding setting criteria for contributions be agendized for a future City Council meeting. Following brief discussion, Councilmember Pieper moved that the City Council authorize a contribution from the Utility Fund in the amount of $5,343.64 toward the costs associated with Southern California Edison permits, engineering, design and labor related to the undergrounding of a utility pole at 2 Meadowlark Lane. Councilmember Mirsch seconded the motion, which carried without objection. PUBLIC HEARINGS CITY OF ROLLING HILLS PROPOSED DRAFT BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND -MEASURE R; TRANSIT FUND -MEASURE M; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017-18 AND CONSIDERATION OF: RESOLUTION NO. 1207: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 2017-18 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND -MEASURE R; TRANSIT FUND -MEASURE M; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017-18. Mayor Pro Tem Wilson introduced the item and asked for staff's comments. The City's Budget Consultant Jim Walker reviewed the proposed FY 2017/18 budget stating that the Finance, Budget, Audit Committee reviewed the DRAFT budget at its meeting of May 22, 2017 and suggested changing the funding of the Ca1PERS retirement liability obligation to fund it over two years instead of one resulting in funding in the amount of $185,00 for FY 17/18 and roughly the same amount in FY 18/19 rather than then entire $370,000 in the coming year. He stated that the budget includes revenues projected at $1,935,250 and expenditures projected at $2,097,250 resulting in a deficit of $162,000 including funding the unfunded pension liability. He noted that if the pension liability were not funded, the budget would have a surplus of $23,000 before transfers. He further reviewed the assumptions used to determine revenue growth and expenditures and stated that the City will again absorb the COLA increase for refuse collection. He briefly reviewed the other funds. Mayor Pro Tem Wilson opened the public hearing and called for public comment. Hearing none, he closed the public hearing and asked for comments from the City Council. Councilmember Dieringer commented that she would like to see the City Council conference/travel budget item increased from $6,000 to $8,000 so that there is greater opportunity for conference related travel when the conference topics are relevant to the City. She distributed a sheet listing the conferences that she would like to attend for FY 17/18 commenting that she would only attend conferences where the topics are relevant and beneficial to the City. Discussion ensued concerning Councilmember Dieringer's suggestion. Councilmember Mirsch commented that this matter was discussed at length at the Minutes City Council Meeting 06-12-17 -3- • • Finance/Budget/Audit Committee meeting and the Committee concurred to cap the conference/travel budget at $4,000 per Councilmember that wished to attend conferences and allocate an additional $2,000 for other conference related expenses that may come up. Further discussion ensued concerning the conference/travel budget item. Following discussion, Councilmember Dieringer moved that the conference/travel budget be increased from $6,000 to $7,000 and that she be able to use all of those funds for relevant conference/travel related expenses. The motion failed for lack of a second. Councilmember Dieringer further moved that she be able to use all of current $6,000 allocation for relevant conference/travel related expenses. The motion failed for lack of a second. Following discussion, Councilmember Pieper moved that the City Council adopt Resolution No. 1207 adopting the FY 2017-18 budget as presented. Councilmember Mirsch seconded the motion, which carried without objection. RESOLUTION NO. 1208: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 2017-18 FISCAL YEAR GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. Mr. Walker reviewed the process used to determine the GANN limit for the City and stated that the appropriation limit is set at $1,588,444 and the proposed budget is below that limit.. Councilmember Pieper moved that the City Council adopt Resolution No. 1208 establishing the FY 2017- 18 appropriation limit for the City of Rolling Hills. Councilmember Dieringer seconded the motion, which carried without objection. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO TRAVERS TREE SERVICE INC. IN THE AMOUNT OF $8,600.00 FOR TREE TRIMMING AND DEAD TREE REMOVAL PROJECT AT THE CITY HALL CAMPUS, TENNIS COURTS AND MAIN GATE AREA. Mayor Pro Tem Wilson introduced the item and asked for staff's comments. City Manager Cruz reviewed the history and process regarding the solicitation of bids for the tree trimming and tree removal project at the City Hall Campus, Tennis Courts and Main Gate area. He stated that the City received four bids in response to the bid request and Travers Tree Service Inc. was found to be the lowest responsible bidder at $8,600. He stated that staff checked Travers Tree Services references and verified the insurance and recommends the bid be awarded to Travers Tree Service with the work to commence Friday, June 16, 2017. Following brief discussion concerning the scope of work, Councilmember Pieper moved that the City Council award the bid for the tree trimming and dead tree removal project at the City Hall campus, tennis courts and main gate area to Travers Tree Service Inc. in the amount of $8,600. Councilmember Mirsch seconded the motion, which carried without objection. DISCUSSION AND CONSIDERATION OF DIRECTING THE CITY ATTORNEY TO DRAFT AN AMENDMENT TO THE CITY'S LEASE AGREEMENT WITH THE ROLLING HILLS COMMUNITY ASSOCIATION (RHCA) FOR THE BUILDING THAT HOUSES ITS ADMINISTRATIVE AND FIELD STAFF FOR THE PURPOSE OF PROVIDING THE CITY WITH LABOR ASSISTANCE FOR AS NEEDED MAINTENANCE PROJECTS AT CITY HALL AND THE CITY HALL CAMPUS AREA. Mayor Pro Tem Wilson introduced the item and asked for staff's comments. City Manager Cruz presented the staff report and provided the background on this matter stating that staff is seeking the City Council's direction as to whether or not it wishes to direct the City Attorney to prepare an amendment to the City's lease with the RHCA for the purpose of providing the City with labor assistance of 5 hours per month for as needed maintenance around the City Hall campus. Following brief discussion, Councilmember Pieper moved that the City Council direct the City Attorney Minutes City Council Meeting 06-12-17 -4- • to draft an amendment to the City's lease agreement with the RHCA for the purpose of providing the City with labor assistance for 5 hours per month for as needed maintenance projects at City Hall and the City Hall campus area. Councilmember Mirsch seconded the motion, which carried without objection. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS DISCUSSION AND POSSIBLE DIRECTION TO FORMALLY OPPOSE SB 649 (HUESO) CONCERNING WIRELESS AND SMALL CELL TELECOMMUNICATIONS FACILITIES (ORAL) Councilmember Dieringer provided information regarding a pending bill before the State legislature regarding wireless and small cell telecommunication facilities that could limit a City's ability to regulate and have oversight over the installation of such facilities noting that the League of California Cities is against the bill and is urging cities to take a position of opposition. Councilmember Dieringer suggested that the City take action to formally oppose the bill and send a letter of opposition. Following discussion, Councilmember Dieringer moved that the City Council take a position of opposition to SB 649. The motion failed for lack of a second. OTHER MATTERS FROM THE CITY COUNCIL Councilmember Pieper suggested that the City Council move forward in calling a special election for November 7, 2017 to place a measure on the ballot to repeal Measure B. Following brief discussion Councilmember Pieper moved that the City Council direct staff to prepare the necessary resolutions and bring them to the City Council for consideration at the next City Council meeting. Councilmember Mirsch seconded the motion, which carried without objection. Councilmember Mirsch suggested that an update on the status of the Planning Commission's discussion regarding revisions to the City's View Preservation Ordinance be agendized for the next City Council meeting. The City Council concurred and staff was directed as such. MATTERS FROM STAFF None. CLOSED SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Wilson adjourned the meeting at 8:35 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, June 26, 2017 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, ,�JW Heidi Luce City Clerk Ap James B ck, M.D. Mayor Minutes City Council Meeting 06-12-17 -5- CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA SS COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 9th day of June, 2017, I serve the within City Council Meeting 06/12/2017 Regular Meeting a copy of which is annexed hereto and made a part hereof, and the person, or persons, named below were emailed or mailed the agenda: E -MAILED MAILED DropBox Interested RH Web site listSery Parties Interested parties City Attorney CouncilMembers Dieringer, Pieper, Black, Mirsch and Wilson DELIVERED City Manager City Council Also posted at City Hall, at www.Rolling-Hills.org and PDF's in DropBox. I declare under penalty of perjury, that the foregoing is true and correct. Executed on the 9th day of June, 2017 at Rolling Hills, California. Ewa Nikodem Administrative Assistant "f al Rollie, qee, INCORPORATED JANUARY 24, 1957 AGENDA REGULAR MEETING NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY COUNCIL CITY OF ROLLING HILLS MONDAY, JUNE 12, 2017 7:00 P.M. Next Resolution No. 1207 Next Ordinance No. 353 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - (1) Regular Meeting of May 22, 2017; and (2) Adjourned Regular Meeting (Field Trip) of May 30, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. City Council Finance/Budget/Audit Committee meeting notes of May 22, 2017. RECOMMENDATION: Receive and file. D. County of Los Angeles Department of Agricultural Commissioner/Weights and Measures FY 2017/18 Agreement Renewal for Pest Control Services. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2017-07 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING OF PATHWAYS ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 920 AT 37 CHUCKWAGON ROAD. (LOT 19 -CF) ROLLING HILLS, CA, (VAN NORTWICK). Page 1 of 3 B. RESOLUTION NO. 2017-08 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND VARIANCES FOR GRADING TO RETAIN AS BUILT PATHS, RETAINING WALLS (PARTIALLY OR ENTIRELY IN SETBACKS AND WHICH AVERAGE OUT TO MORE THAN 2.5' IN HEIGHT), TO REPAIR RUPTURED STORM DRAIN PIPE(S) AND TO REMEDIATE A FAILING SLOPE; TO CONSTRUCT A BASEMENT A PORTION OF WHICH WOULD ENCROACH INTO THE FRONT YARD SETBACK, TO REMOVE A BARBEQUE AREA WITH A RETAINING WALL AND RETURN THE SLOPE TO THE ORIGINAL CONDITION AND TO EXCEED THE MAXIUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 916 AT 5 EL CONCHO LANE (LOT 10-GF), ROLLING HILLS CA, (DE MIRANDA). 6. PUBLIC HEARINGS A. CITY OF ROLLING HILLS PROPOSED DRAFT BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND -MEASURE R; TRANSIT FUND -MEASURE M; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017-18 AND CONSIDERATION OF: (1) RESOLUTION NO. 1207: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 2017-18 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND -MEASURE R; TRANSIT FUND -MEASURE M; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017-18. (2) RESOLUTION NO. 1208: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 2017-18 FISCAL YEAR GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF A REQUEST FOR A CONTRIBUTION OF CITY UTILITY FUNDS TOWARD COSTS ASSOCIATED WITH SOUTHERN CALIFORNIA EDISON PERMITS, ENGINEERING, DESIGN AND LABOR RELATED TO THE UNDERGROUNDING OF A SINGLE UTILITY POLE AT 2 MEADOWLARK LANE. City Council Agenda 06/12/17 Page 2 of 3 B. CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO TRAVERS TREE SERVICE INC. IN THE AMOUNT OF $8,600.00 FOR TREE TRIMMING AND DEAD TREE REMOVAL PROJECT AT THE CITY HALL CAMPUS, TENNIS COURTS AND MAIN GATE AREA. C. DISCUSSION AND CONSIDERATION OF DIRECTING THE CITY ATTORNEY TO DRAFT AN AMENDMENT TO THE CITY'S LEASE AGREEMENT WITH THE ROLLING HILLS COMMUNITY ASSOCIATION (RHCA) FOR THE BUILDING THAT HOUSES ITS ADMINIS I'RATIVE AND FIELD STAFF FOR THE PURPOSE OF PROVIDING THE CITY WITH LABOR ASSISTANCE FOR AS NEEDED MAINTENANCE PROJECTS AT CITY HALL AND THE CITY HALL CAMPUS AREA. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION AND POSSIBLE DIRECTION TO FORMALLY OPPOSE SB 649 (HUESO) CONCERNING WIRELESS AND SMALL CELL TELECOMMUNICATIONS FACILITIES (ORAL) 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Next meeting: Monday, June 26, 2017 at 7:00 p.m. in the Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due ,to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. City Council Agenda 06/12/17 Page 3 of 3 DRAFT Agenda Item No. 4-A Meeting Date: 06/12/17 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, MAY 22, 2017 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Black at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Dieringer, Mirsch, Wilson and Mayor Black. Councilmembers Absent: Pieper (excused). Others Present: Raymond R. Cruz, City Manager. Mike Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Captain Dan Beringer, Los Angeles County Sheriff's Dept. Rod Uyeda, Retired Law Enforcement Officer. Diana Nuccion, 18 Portuguese Bend Road. Howard Weinberg, Attorney. OPEN AGENDA - PUBLIC COMMENT WELCOME None. Mayor Black stated that item 8A Under Old Business pertaining to Ordinance No. 352 will be taken out of order. OLD BUSINESS ORDINANCE NO. 352 — AN ORDINANCE OF THE CITY OF ROLLING HILLS ADDING A- NEW CHAPTER 9.58 (SOCIAL HOST LIABILITY FOR PARTIES AT WHICH UNDERAGE DRINKING OCCURS) TO ARTICLE VII (OFFENSES BY OR AGAINST MINORS) OF TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE CITY'S MUNICIPAL CODE TO IMPOSE LIABILITY ON PERSONS WHO FACILITATE OR ALLOW THE CONSUMPTION OF ALCOHOLIC BEVERAGES BY MINORS AT ANY PARTY, GATHERING OR EVENT AT A PRIVATE RESIDENCE; AND AMENDING SECTION 1.08.010 AND 'ADDING SECTIONS 1.08.030 THROUGH 1.08.090 TO CHAPTER 1.08 (GENERAL PENALTY) TO TITLE 1 (GENERAL PROVISIONS) OF THE ROLLING HILLS MUNICIPAL CODE TO CREATE AN ADMINIS 1'RATIVE CITATION PROCESS FOR CODE VIOLATIONS. DRAFT RECOMMENDATION: Second reading of Ordinance, waive full reading and adopt Ordinance. Mayor Black introduced the item and asked for staff' comments. City Manager Cruz presented the staff report stating that first reading of this Ordinance was held at last meeting of the City Council and the Ordinance is presented for second reading and adoption. Following brief discussion concerning the penalties associated with violations of the Ordinance and comments from Captain Dan Beringer in support of the proposed ordinance and confirming that the Sheriff's Dept. can enforce the ordinance, Mayor Black called for public comment. Rod Ueda, Rancho Palos Verdes resident and retired law enforcement officer addressed the City Council in support of the ordinance. Following brief discussion and clarification on matters in the administrative citation process portion of the Ordinance, Councilmember Dieringer moved that the City Council waive full reading and adopt Ordinance No. 352 as presented. Mayor Pro Tem Wilson seconded the motion. Councilmember Mirsch commented that she is opposed to underage drinking and she supports educational efforts to create awareness of the problem, but she does not believe enacting an arguably difficult ordinance to enforce is the answer, given that providing for underage drinking is already illegal. She commented that it is the parent's responsibility and she does not believe the City can legislate behavior. Following brief discussion, the motion carried with Councilmember Mirsch opposed. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of May 8, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of April 2017. RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for February, March and April 2017. RECOMMENDATION: Receive and file. Councilmember Dieringer moved that the City Council approve the items on the consent calendar as amended to correct a typographical error in the minutes. Councilmember Mirsch seconded the motion, which carried without objection. COMMISSION ITEMS None. Minutes City Council Meeting 05-22-17 DRAFT PUBLIC HEARINGS None. NEW BUSINESS RESOLUTION NO. 1206 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLLING HILLS ESTABLISHING AND MODIFYING ROLLING HILLS FEES BY REDUCING CERTAIN PLANNING AND DEVELOPMENT RELATED FEES, ELIMINATING ONE GENERAL ADMINISIRATION PROCESSING FEE AND ADDING FINES FOR ADMINISTRATIVE CITATIONS; AND RESCINDING RESOLUTION NO. 1149. Mayor Black introduced the item and asked for staff's comments. Mayor Pro Tem Wilson commented that he didn't realize when this matter was discussed previously that the fees pertaining to preparation of Environmental Impact Reports was proposed to be reduced and he is not in favor of reducing such fees given that there is a significant amount of staff time involved in those matters. Councilmember Dieringer concurred. Councilmember Mirsch and Mayor Black explained their reasoning for suggesting the fee be reduced. Mayor Pro Tem Wilson suggested that the fee for Environmental Impact Reports (Item P) be changed back to Consultant Fee plus 20%. Councilmember Mirsch suggested amending it to plus 10% instead of 20%. Further discussion ensued concerning the fee for Environmental Review Preparation of a Negative Declaration or MND for View Impairment Cases with Councilmember Dieringer suggesting that the fee be put back to $1,000 instead of reduced to $50. Mayor Pro Tem Wilson commented that he would not be in favor of eliminating that fee reduction. Further discussion ensued concerning the fee for a preparation of a Negative Declaration or Mitigated Negative Declaration (MND) with Councilmember Dieringer suggesting that the fee also not be reduced. Following discussion, Councilmember Mirsch moved that the City Council adopt Resolution No. 1206 establishing and modifying Rolling Hills fees by reducing certain planning and development related fees, eliminating one general administration fee and adding fines for administrative citations and rescinding Resolution No. 1149 as amended with Item P Environmental Impact Reports being changed to Consultant Fee plus 10% . Mayor Pro Tem Wilson seconded the motion, which carried without objection. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS DISCUSSION AND POSSIBLE DIRECTION TO FORMALLY OPPOSE AB 1250 (JONES - SAWYER) CONCERNING COUNTIES AND CITIES: CONTRACTS FOR PERSONAL SERVICES (ORAL) Councilmember Dieringer reported that there is pending legislation before the State legislature that would prohibit cites like Rolling Hills' from contracting for services and could have a significant financial impact and burdensome requirements on cities like ours. Minutes City Council Meeting 05-22-17 DRAFT Following brief discussion, Councilmember Mirsch moved that the City Council formally oppose AB 1250. Councilmember Dieringer seconded the motion which carried without objection. The City Council directed staff to prepare a letter of formal opposition to AB 1250 and to contact Assembly Member Muratsuchi's office to express the City's opposition. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON MAY 11, 2017. (ORAL REPORT) Councilmember Dieringer provided a report on the discussion from the Palos Verdes Regional Law Enforcement Committee meeting held on May 11, 2017 stating that a new motor deputy, Governor Davis, has been assigned to the Lomita Station for traffic enforcement. She noted that according to Captain Beringer, there has been an uptick in burglaries in Southern California and a recent arrest was made in Monrovia of suspects from a burglary that occurred on the Palos Verdes Peninsula. She distributed a brochure regarding camera systems that was prepared by the Sheriffs Dept. and mentioned a device called Ring Pro that allows residents to answer their door remotely via intercom. OTHER MATTERS FROM THE CITY COUNCIL Mayor Black reported that he brought up the coyote issue at the recent Peninsula Mayor's lunch and suggested coordinating a regional approach to coyote control but the other cites are comfortable with their current efforts and didn't appear interested in a more regional approach. Councilmember Dieringer reported on her attendance at the Contract Cities Annual Municipal Seminar and distributed some handouts from the meeting for the City Council's information. MATTERS FROM STAFF REPORT ON MATTERS DESCRIBED BY THE PROPERTY OWNER OF 18 PORTUGUESE BEND ROAD AT THE CITY COUNCIL MEETING OF MAY 8, 2017 RELATED TO RESOLUTION NO. 1196 PERTAINING TO A DECISION IN A VIEW IMPAIRMENT COMPLAINT FILED BY THE PROPERTY OWNERS OF 18 PORTUGUESE BEND ROAD REGARDING TREES LOCATED AT 15 PORTUGUESE BEND ROAD. Mayor Black introduced the item and asked for staff's comments. Planning Director Schwartz presented the staff report stating that this matter was agendized at the request of the City Council in response to an inquiry from Dr. Stephen Nuccion (18 Portuguese Bend Road) at the last City Council meeting pertaining to enforcement of Resolution No. 1196 relating to a view impairment complaint filed by the property owners of 18 Portuguese Bend Road regarding trees located at 15 Portuguese Bend Road. She reviewed the issues raised by Dr. Nuccion which included: recordation of the resolution, his inquiries concerning enforcement of the resolution being referred to the City Attorney through his attorney and his request for reimbursement for those expenses; and that the restorative action was not done completely, specifically regarding two items in the Resolution. Planning Director Schwartz explained that the resolution was not recorded because the restorative action had not yet taken place and the photos to be attached to the Resolution had not been taken; but since the last meeting, the photos were taken, subsequent to the restorative action, and the resolution has since been Minutes City Council Meeting 05-22-17 0 DRAFT recorded. She further explained the circumstances surrounding why it was suggested that Dr. Nuccion have his attorney contact the City Attorney directly for questions regarding the code enforcement efforts pertaining to compliance with the Resolution. Lastly, regarding the restorative action not being done completely, Ms. Schwartz commented that the Pepper tree in question was not included in the list of trees requiring restorative action in the Resolution and thus, is not subject to any restorative action. Regarding, other two trees in question (Tree #5 and Tree #7), she stated that the contractor that completed the work indicated that all the work was done according to the contract and provided an e-mail statement to that effect. Discussion ensued concerning the exact finished height of the Eucalyptus tree (Tree #7) that was supposed to have been be trimmed to 46 ft. in height. Diana Nuccion, 18 Portuguese Bend Road addressed the City Council to further explain their concerns regarding enforcement of the Resolution. She commented that the Pepper tree was intended to be included in the restorative action because it was originally included in a group of other trees (labeled Tree #4) that were subject to restorative action. She reiterated that they do not believe the Olive tree (Tree #7) along the front was cut to the "old cuts," nor was the Eucalyptus tree (Tree #5) cut to 46 ft. per the Resolution. Howard Weinberg, Attorney addressed the City Council to further explain why he and his client believe the Hassoldts are in violation of the Resolution. He distributed a correspondence outlining specific areas of concern and explained those concerns, specifically that Tree #4, Tree #5 and Tree #7 are not in compliance with the requirements set forth in the Resolution. He asked that the City Council take action to address the issues raised in the letter. In response to Mrs. Nuccion's inquiry, it was clarified per the Resolution that subsequent maintenance shall be performed by March of every odd year. Following brief discussion, the report was received and filed. The City Council directed staff to schedule an inspection to ensure that the work on Tree #5 and Tree #7 was done according to the specifications set forth in Resolution No. 1196. CLOSED SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Black adjourned the meeting at 8:32 p.m. to an adjourned regular meeting of the City Council scheduled to be held on Tuesday, May 30, 2017 beginning at 7:00 a.m. for the purpose of conducting a site visit to 5 Pine Tree Lane. The next regular meeting of the City Council is scheduled to be held on Monday, June 12, 2017 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Minutes City Council Meeting 05-22-17 DRAFT Approved, Patrick Wilson Mayor Pro Tern Minutes City Council Meeting 05-22-17 DRAFT Agenda Item No. 4-A(2) Meeting Date: 06/12/17 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA TUESDAY, MAY 30, 2017 CALL TO ORDER An adjourned regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Black at 7:02 a.m. at 5 Pine Tree Lane, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Absent: Others Present: PUBLIC HEARING Black, Pieper, Wilson and Mayor Dieringer. Councilmember Mirsch (excused). Raymond R. Cruz, City Manager. Yolanta Schwartz, Planning Director. Julia Stewart, Assistant Planner Lauren Sharng, Owner Tavisha Nicholson, Bolton Engineering John Resich, Owner's representative Keith Murphy, Neighbor Tony Inferrera, Architect ZONING CASE NO. 917 — Request for a Site Plan Review to construct a new residence addition of 2,065 s.f., a new 2,065 square foot basement, a new 700 square foot swimming pool, and grading of 31,920 cubic yards of dirt, (which includes excavation and compaction) and construction of various accessory structures; Conditional Use Permits for a new, additional 1,100 square foot detached garage, 7,000 square foot tennis court, 1,200 square foot stable, 9,150 square foot corral and a new second driveway; and a Variance to exceed the maximum permitted 40% disturbance of the lot resulting from general grading for the project and to grade more than 750 cubic yards of dirt and over 10,000 square feet surface area for the tennis court. The subject property is located at 5 Pine Tree Lane (Lot 94-RH) Rolling Hills, CA, (Sharng). The project is categorically exempt from the California Environmental Quality Act (CEQA). The public hearing was opened at 7:02 a.m. at 5 Pine Tree Lane in front of the existing residence. Julia Stewart, Assistant Planner, explained the basics of the proposed project. Then the attending group walked to the rear of the existing residence where Assistant Planner Stewart pointed out the location of Minutes — Adjourned Regular City Council Meeting 05-30-17 DRAFT the proposed stable and corral, motor court, new detached garage, residential addition and basement, tennis court and pool and spa. Mayor James Black asked about how the existing residence was connected to the proposed residential addition. Tavisha Nicholson, Bolton Engineering, explained that the residence would be one structure after the residential remodel and addition and that the new construction would be attached to the existing house by one roof (not just a breezeway). Councilmember Dieringer asked if the white house visible from the rear of the property was the closest house. The owner and engineer, Lauren Sharng and Tavisha Nicholson respectively, clarified that the neighboring white house located at 23 Portuguese Bend Road was the closest house to the proposed project and that the stable at 7 Pine Tree Lane was the closest structure to any of the proposed structures for the project, the stable being the closest. Mayor Black expressed concern that there were two separate garages, two driveways, two kitchens, and suggested consideration of closing the existing driveway instead of having two driveways servicing the property. He also expressed concern that all slopes would be 2:1. Councilmember Leah Mirsch asked questions to clarify Mayor Black's concerns. When there were no further questions the hearing was continued to the regular City Council meeting to be held on Monday, June 26, 2017 beginning at 7:00 p.m. OPEN AGENDA - PUBLIC COMMENT None. ADJOURNMENT Hearing no further business before the City Council, Mayor Black adjourned the meeting at approximately 7:35 a.m. The next regular meeting of the City Council will be held on Monday, June 12, 2017 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Julia Stewart Assistant Planner Approved, James Black Mayor Minutes — Adjourned Regular City Council Meeting 05-30-17 CHECK CHECK NO. DATE City °win, ,Airo Agenda Item No: 4-B Mtg. Date: 06/12/17 INCORPORATED JANUARY 24, 1957 PAYEE NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 06/12/2017 - CHECK RUN * 24842 06/01/2017 CALPERS * 24843 06/01/2017 DELTA DENTAL * 24844 06/01/2017 STANDARD INSURANCE COMPANY * 24845 06/01/2017 VISION SERVICE PLAN - (CA) * 24846 06/01/2017 VOID * 24847 06/01/2017 VOID * 24848 06/01/2017 VOID * 24849 06/01/2017 USCM * 24850 06/01/2017 VANTAGEPOINT TRANFER AGENTS 24851 06/01/2017 VOID * 24852 06/01/2017 CALPERS 24853 06/12/2017 CALIFORNIA JPIA 24854 06/12/2017 CALIFORNIA WATER SERVICE CO. 24855 06/12/2017 CIVICPLUS 24856 06/12/2017 COUNTY OF LOS ANGELES 24857 06/12/2017 COUNTY OF LOS ANGELES 24858 06/12/2017 COX COMMUNICATIONS 24859 06/12/2017 DAILY BREEZE 24860 06/12/2017 EMERGENCY PLANNING CONSULTANTS 24861 06/12/2017 EXECUTIVE -SUITE SERVICES, INC. 24862 06/12/2017 FOUNTAINHEAD CONSULTING INC. 24863 06/12/2017 LA COUNTY SHERIFFS DEPARTMENT 24864 06/12/2017 MCGOWAN CONSULTING 24865 06/12/2017 MUNICIPAL CODE COPRORATION 24866 06/12/2017 PACIFIC COAST LANDSCAPE 24867 06/12/2017 PALOS VERDES SECURITY SYSTEM, INC 24868 06/12/2017 ROLLING HILLS ESTATES 24869 06/12/2017 SOUTHERN CALIF ASSOC OF GOVERNMENTS 24870 06/12/2017 SOUTHERN CALIFORNIA EDISON 24871 06/12/2017 TOTAL COMPENSATION SYSTEMS, INC. 24872 06/12/2017 WOMEN'S COMMUNITY CLUB 24873 06/12/2017 * PR LINK 5/26/2017 * PR LINK 5/26/2017 XEROX CORPORATION PR LINK - PAYROLL PROCESSING PR LINK - PAYROLL 11 & PR TAXES DESCRIPTION HEALTH INSURANCE JUNE 2017 DENTAL INSURANCE JUNE 2017 LIFE INSURANCE JUNE 2017 VISION INSURANCE JUNE 2017 DEFERRED COMP 5/26/17 DEFERRED COMP 5/26/17 RETIREMENT JUNE 2017 LIABILITY PROGRAM & WORKERS COMP 17-18 WATER SERVICES 4/27/17-5/24/17 WEBSITE QTRLY MAINTENANCE FEE COYOTE CONTROL MARCH 2017 ANIMAL CONTROL KENNEL APRIL 2017 PHONE/INTERNET 5/26/17-6/25/17 LEGAL ADVERTISING MAY 2017 HAZARD MITIGATION PLAN 5/18/17 JANITORIAL SERVICES MAY 2017 IT CONSULTING FOR JUNE 2017 SUPPL TRAFFIC ENFORCEMENT MAY 2017 STORM WATER MANAGEMENT CONSULTING ORDINANCE CODIFICATION 5/30/17 LANDSCAPE REPLACEMENT 5/19/17 SECURITY SYSTEM JUNE 2017 TRAFFIC OFFICER & PARKING CITATIONS OCT-DEC 2016 ANNUAL DUES FY 17-18 ELECTRICITY 4/25/17 TO 5/24/17 OPEB ACTUARIAL FOR GASB 74/75 2017 EASTER PARTY PRINTER MAINTENANCE MAY 2017 PROCESSING FEE PAY PERIOD - MAY 10, 2017 THROUGH MAY 23, 2017 I, Raymond R. Cruz, City Manager of Rolling Hills, California certify that the above demands. are accurate and there is available in the General Fund a balance of $96,603.97 for the payment of abm a items. Raymond R * Previously Disbursed anager AMOUNT 7,965.43 681.72 240.16 113.30 998.00 364.00 5,783.17 33,996.00 845.90 1,382.41 663.39 11.22 409.34 404.46 5,000.00 392.00 516.00 2,374.07 8,571.24 675.08 2,405.00 192.00 977.42 272.00 954.34 1,500.00 410.00 37.00 57.45 18,411.87 $ 96,603.97 78,134.65 Printed on Recycled Paper DRAFT Agenda Item No.: 4-C Mtg. Date: 06/12/17 City of Rolling Hills City Council Finance/Budget/Audit Committee May 22, 2017 5:00 p.m. City Manager's Office Meeting Notes Participants James Black, M.D., Mayor Leah Mirsch, Councilmember Raymond R. Cruz, City Manager Jim Walker, Budget Consultant The purpose of the meeting was to review and discuss the Proposed FY 2017/18 Budget. Meeting was called to order at 5:00 p.m. Draft of Proposed FY 2017/18 Budget Before Budget Consultant, Jim Walker walked through the budget highlights; the line item that includes City Council travel was discussed first because the budget allocation was not reflected in the proposed budget as what was requested by the Councilmember Dieringer. The City Manager explained the process associated with identifying the City Council's Travel Budget for FY 2017/18. The City Clerk requested that each Councilmember let her know of their travel plans for the next fiscal year. The City Manager indicated that for this fiscal year that all requests to travel is associated to Councilmember Dieringer and equates to $7,535. Last year the City Council as recommended by the Budget Committee Members decided that they would cap travel related costs per elected official at $4,000 and the budget was set at $6,000 (S4,000 Travel and $2,000 Meetings). Last year Councilmember Dieringer was the only Councilmember that traveled was allocated $4,000. Staff reported that Councilmember Dieringer stayed within her allocation this fiscal year and has brought back valuable information to the City from attending these conferences. The Committee also discussed the process for Councilmembers requesting meeting reimbursements and agreed that these are legitimate expenses and should be paid by the City. The Committee discussed possibly lowering the allocation for Council Travel, however the Committee agreed ultimately to leave the budget at $6,000 ($4,000 Travel (Councilmember Dieringer) and $2,000 0 DRAFT Meetings) for FY 2017/18 and allowing some of the meeting budget to be used for council travel if someone changed their mind during the year. The Committee then reviewed the FY 2017/18 Proposed Budget and in doing so, specifically discussed the following: Jim Walker walked through the highlights of the FY 2017/18 Proposed Budget. • The proposed General Fund 2017/18 budget overview projects $1,935,250 in revenues in relation to $2,278,250 in expenses resulting in a deficit of ($343,000) (If the $370,000 expenditure to fund CalPERS Retirement Liability Trust is removed we would have a surplus of $27,000) before transfers and a deficit of ($555,450) after transfers. • The proposed 2017/18 Revenues are $34,900 higher than FY 2016/17 (Adjusting out the Proposition A - Exchange of $56,250 received in FY 2016/17) with revenue growth of 1.99% higher than FY 2016/17. The main differences are Property Taxes were increased 5.26% or $48,200, Real Estate Transfer Tax decrease by 10.79% or $5,000, Building and Other Permits are flat at $537,600 and there will be no JPIA refund in FY 2017/18. Committee Member Mirsch asked how the Motor Vehicle in Lieu Tax - VLF is calculated and staff explained it was a very convoluted process that goes back to 2004 when Arnold Schwarzenegger was Governor. Staff will provide her with an explanation in writing. • General Fund Expenditures for 2017/18 included items from the Work Plan that were approved for 2017/18. These items included $370,000 to fully fund Ca1PERS Retirement Liability Obligation, $30,00 Special Election for repeal of Measure B, $30,000 for Financial System Upgrade (up $10,00 from 2016/17), $13,700 for Planning Department EasiFile cabinets and $15,000 for Civil Engineering plans for City Hall Parking Lot Replacement. Staff explained to the Committee that the $370,000 Ca1PERS Retirement Liability Obligation comes from a footnote in the FY 15/16 Financial Statements and the number will change each year. They also discussed the $30,000 for the new Financial System and they were told that Terry Shea has bids and is currently evaluating different systems. • The proposed 2017/18 Expenditures before transfers are $412,523 higher than the FY 2016/17 budget. Adjusting for the $370,000 to establish a trust for Ca1PERS Retirement Liability the expenditures are $42,523 or 2.28% higher than FY 2017/18. The majority of the increase is $30,000 for City Election and additional $10,000 for Financial System. • In order to spread the cost of the CalPERS Retirement Liability Obligation, the Committee decided to fund 50% ($185,000) in FY 17-16 and the other half next fiscal year. The Committee discussed the need to see options regarding the mechanism of the creation of the Retirement Obligation Trust including doing in house and hiring a third party. Committee Member Mirsch was concerned about third party administrative costs. They were told that Terry Shea is currently evaluating different trust/investment options. 0 DRAFT • Staff explained that the FY 2017/18 budget includes up to a 5% salary increase of ($16,388) including an estimated cost of living adjustment (COLA), of 2.7% ($8,849) and a 2.3% ($7,539) for Exceptional Performance Salary Bonus Pool in accordance with the approved Personnel Manual. Committee Member Black thought the 2.7% COLA was too high to begin with and did not want to establish a Bonus Pool after giving raises last year. It was pointed out by staff this percentage cost is an estimate, but the true cost will be the May to May COLA percentage that will be posted soon. Committee Member Mirsch was concerned about potentially losing staff and understood that how local government salaries are established is different than the private sector. Staff explained that in the past at the City Managers discretion staff were given bonuses and not the entire budgeted amount was used each year. After further deliberation, the Committee Members agreed to establish the bonus pool. • Committee Member Black looking at the General Fund Historical Graph was concerned that City Attorney costs have increased $48,167 since FY 2013/14 to FY 2017/18. Committee Member Mirsch explained that there have been additional legal costs in repealing Measure B and she wants to continue to fight for the repeal. Staff explained that the current environment is much more complicated than in the past and that we are keeping the FY 2017/18 legal costs at the projected FY 2016/17 levels, but will look for ways to drive down costs where possible. • Committee Member Black looking at the General Fund Historical Graph was concerned that Storm Water Management costs have increased $37,157 since FY 2013/14 to FY 2017/18. He has asked staff to find a way to reduce costs. Staff explained that FY 2017/18 budget is $11,452 lower than FY 2016/17 projected costs. Also, since FY 2014/15 staff has been transferring $12,000 from the Refuse Collection Fund to the General Fund to reduce the trash collection element of the Storm Water Management costs. • Staff explained that FY 2017/18 Law Enforcement costs will remain the same as FY 2016/17. The 5% ($15,500) increase in the LA County Sheriff's Contract will be paid out of the COPS Fund in 2017/18. • The budget for the Community Facilities Fund will not include the ADA Tennis Court Improvements; this project will be moved *to the Capital Projects Fund. The General Fund will not be transferring monies to the Community Facilities Fund in FY 2017/18. • For the Refuse Collection Fund we are proposing not passing the 1.10% COLA increase to the residents, which would be a $19.36 reduction for each parcel and cost the City $13,533. • The Traffic Safety Fund includes $35,000 for restriping for only roadways that are determined necessary after a citywide assessment and $4,000 to conduct a Traffic Speed Survey that allows the Sheriff's Department to utilize radar for traffic enforcement. This was an approved project in the FY 2017/18 Work Plan. • The COPS Fund will increase its annual allocation to $140,000 to cover the 2017/18 LA County Sheriff's Department increase of 5% ($15,500) for Law 0 DRAFT Enforcement services and will cover the 275 supplemental hours for Traffic Enforcement estimated to be $25,000 in FY 2017/18. The Traffic Safety Commission will review and approve these hours at their May 25th meeting. • For the CLEEP Fund we are budgeting $16,500 for the City's portion of the Peninsula Cities Automated License Plate Recognition Camera Project. • The Utility Fund includes $150,000 for Underground Utility Projects. Due to the budgeted deficit in FY 2017/18 the General Fund will not transfer monies to the Utility Fund. Committee Member Black was questioning the $150,000 budgeted for Underground Utility Projects. Staff explained that historically we annually budget $150,000 for Underground Utility Projects. The Eastfield Undergrounding of Overhead Utilities Project was an approved project in the FY2017/18 Work Plan. • The Capital Projects Fund will budget $195,000 for ADA Tennis Court Improvements and the General Fund will be transferring $195,000 to the Capital Projects Fund in FY 2017/18. This was an approved project in the FY 2017/18 Work Plan. Committee Member Black thought the cost of the project was too high although he saw the need for ADA improvements. Since this is a joint project with the RHCA he wanted to make sure that costs are kept down and that we are paying our correct proportional share of costs. The Committee expressed its support for and concurrence with the Proposed FY 2017/18 Budget. At the conclusion of the meeting, staff stated that the budget would be presented to the City Council on June 12, 2017 for approval per the discussion of the Committee. Meeting adjourned at 6:27 p.m. Notes prepared by: Jim Walker and Raymond R. Cruz ge-st Ra1(4/9 get4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 4-D Mtg. Date: 06/12/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM RAYMOND R. CRUZ, CITY MANAGER SUBJECT: COUNTY OF LOS ANGELES DEPARTMENT OF AGRICULTURAL COMMISSIONER/WEIGHTS AND MEASURES (ACWM) FY 2017/18 AGREEMENT RENEWAL FOR PEST CONTROL SERVICES. DATE: JUNE 12, 2017 ATTACHMENT: 2017-18 Los Angeles County ACWM Pest Control Agreement Renewal BACKGROUND Historically, the City of Rolling Hills maintains an annual agreement with the Los Angeles County Agricultural Commissioner/ Weights & Measures Dept. for pest control services. These services are provided on an on -call basis at the rates listed in the agreement and the city has used the agreement for coyote control services as well as pest control services including rodents, bees and wasps. The attached agreement for Fiscal -Year 2017-2018 is presented for City Council consideration. In comparing the proposed hourly rates to those in last year's agreement, staff noted that in most cases, the increase is less than 1%. RECOMMENDATION It is recommended that the City Council approve the agreement as presented and authorize the City Manager to execute the agreement, or provide further direction to staff. RC:hl 17-18PestControlAgreement-staNEW.docx THIS PAGE INTENTIONALLY LEFT BLANK Kurt E. Floren Agricultural Commissioner Director of Weights and Measures May 9, 2017 City of Rolling Hills 2 Portuguese Bend Rd. Rolling Hills CA 90274 COUNTY OF LOS ANGELES Department of Agricultural Commissioner/ Weights and Measures 12300 Lower Azusa Road Arcadia, California 91006-5872 http://acwm.lacounty.gov Richard K. lizuka Chief Deputy ENID MAY 1 7 2017 City of Rolling t-iil!S By Dear Customer: RE: PEST CONTROL AGREEMENT NO. 779 As requested, enclosed for your approval is a Pest Control Agreement. Please review, SIGN AND RETURN THE COMPLETE AGREEMENT TO OUR OFFICE. Our address is: 12300 Lower Azusa Road, Arcadia, CA 91006. Attention Pest Management Division. When requesting service, please call (626) 575-5462. Our office hours are from 7:00 a.m. to 5:30 p.m., Monday through Thursday. Our fax number is (626) 350-7077. Weed Hazard and Pest Management Bureau Pest Management Division ATTN: Pest Management Division County of Los Angeles Agricultural Commissioner/Weights & Measures 12300 Lower Azusa Road Arcadia, CA 91006 Protecting Consumers and the Environment Since 1881 To Enrich Lives Throui Effective and Caring Service 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 No. 779 AGREEMENT PEST CONTROL This agreement, dated May 15, 2017, is made by and between the COUNTY OF LOS ANGELES, ("County") and Rolling Hills ("City"). RECITALS: Whereas, such contracts are authorized and provided for by the provisions of Section 56 % of the Charter of the County of Los Angeles and Section 51301 of the Government Code; and, Whereas, the City is desirous of contracting with the County for the performance of pest control services, acting through its Agricultural Commissioner/Director of Weights and Measures; and, Whereas, the County is agreeable to rendering such pest control services on the terms and conditions set forth below. THEREFORE, THE PARTIES AGREE AS FOLLOWS: SECTION 1. County Obligations. (a) The County, through the Agricultural.Commissioner/Director of Weights and Measures, agrees to provide pest control services in accordance with the provisions of Section 25842 of the Government code, and Section 5405 of the Food and Agricultural Code. (b)Such services shall encompass the pest control duties including control and destruction of pests of the type coming within the jurisdiction of and customarily rendered by the Agricultural Commissioner/Weights and Measures Department of the County of Los Angeles under the Charter of said County and the Statutes of the State of California. 1 O RECER/E MAY 1 7 2017 City of Rolling Hills By 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 (c)The level of service shall be that same basic level of pest control service that is and shall be hereinafter during the term of this agreement provided for unincorporated areas of the County of Los Angeles by said Agricultural Commissioner/Director of Weights and Measures. (d)The rendition of such services, the standard of performance, and other matters incidental to the performance of such services, and the control of personnel, so employed shall remain in the County. (e)For the purpose of performing said functions, County shall furnish and supply all necessary labor, supervision, equipment, and supplies necessary to maintain the level of service to be rendered hereunder. (f)The County hereby agrees to engage in the control and destruction of: X Rodents X Others (Coyote) X Weeds SECTION 2. Owner Obligations. (a)To facilitate the performance of such functions, it is hereby agreed that the County shall have full cooperation and assistance from the City council and other City officers, agents, and employees. (b) All persons employed in the performance of such services and functions for said City shall be County employees as such shall be taken over by said County, and no person employed hereunder shall have any City pension, civil service, or any status or right. (c)For the purpose of performing such services and functions, and for the purpose of giving official status to the performance thereof where necessary, every County officer and employee engaged in the performance of any service hereunder shall be deemed to be an officer or employee of said City while performing services for said City, which services are within the scope of this agreement and are purely municipal functions. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 (d)City shall not be called upon to assume any liability for the direct payment of any salaries, wages, or other compensation to any County personnel performing services hereunder for said County, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his employment. (e) In consideration of said services, City agrees to pay the County for actual costs for services, labor, and materials in the performance of the work in accordance with the rates and provisions listed in Exhibit A of this agreement. (f)City consents to the County's use, upon lands owned, leased, or otherwise controlled by City, to the use of pesticides and devices listed in Exhibit A, to control the pest listed in Section 1 (f), of this agreement. (g) City has been informed of the methods and the manner in which the control materials will be used and of the hazards and dangers involved to persons, domestic animals, and vegetation in treated area. SECTION 3. Assumption of Liability Agreement. The assumption of liability agreement executed by the parties of this agreement and approved by the Board of Supervisors on December 27, 1977, currently in effect is hereby made a part of and incorporated into this agreement as if set out in full herein unless said Assumption of Liability agreement is expressly superseded by subsequent agreement hereafter entered into between the parties hereto. SECTION 4. Subject Property. The address of the property or premise where said pest control services shall be provided as described in Exhibit B of this agreement. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 SECTION 4. Termination (a)Unless sooner terminated as provided for herein, this agreement shall be effective July 01, 2017 and shall extend to June 30, 2018. (b)Either party may terminate this agreement upon ten (10) days written notice to the other party. Kurt E. Floren Agricultural Commissioner Director of Weights and Measures 12300 Lower Azusa Road Arcadia, CA 91006 (626) 575-5462 SIGNED: Print Name: City of Rolling Hills DATE: Billing Address: 2 Portuguese Bend Rd., Rolling Hills, CA 90274 Phone No. (310) 377-1521 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Exhibit WORK TO BE DONE AS REQUESTED. TOTAL NOT TO EXCEED $10,000.00 PAYMENT TO BE RECEIVED UPON MONTHLY BILLING. ONLY THOSE MATERIALS APPLICABLE TO THIS AGREEMENT WILL BE UTILIZED. *THERE IS NO CHARGE FOR TRAPS OR BAIT STATIONS UNLESS THEY ARE DAMAGED OR STOLEN. THESE RATES ARE SUBJECT TO CHANGE WITHOUT NOTICE. Labor: Materials: Agric/Wts & Meas Inspector III Agricultural Chemical Sprayer Pest Control Worker Warehouse Worker II Weed Haz & Pest Abatement Worker $108.63 HR $93.27 HR $71.17 HR $79.14 HR $54.54 HR Amigo (Veg. Oil) $15.32 gal Bullseye Ind. Dye $0.30 oz Dimension Ultra $12.90 pkt Foam Fighter $0.21 oz Fusilade II $1.49 oz Gallery 75DF $8.10 oz Garlon 3A $86.46 gal Garlon 4 $90.33 gal Garlon 4 Ultra -RR CalTrans $1.10 oz Habitat Herbicide $0.62 oz Landmark $7.54 oz Manage Turf Herbicide $2.36 scp Milestone VM $2.40 oz Milestone VM Plus $37.66 gal No Foam A $13.29 gal Oust $4.01 oz Pathfinder $38.97 gal Portfolio 4FCA $737.50 gal 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 Vehicles: Pro Spreader Activator $15.31 gal Roundup Custom $25.29 gal Roundup Pro Concentrate $20.18 gal Roundup Pro Concentrate 265 $19.50 gal Stalker $80.57 qt Telar XP $16.92 oz Transline $2.70 oz Box Trap $8.08 ea Diphacinone Rodent bait (.005%) $1.31 lb Diphacinone Rodent bait (.01%) $1.40 lb Fumitoxin Tablet $0.08 ea Gas Cartridge $1.95 ea Maki Block $3.29 lb Omega Gopher Grain Bait .5% Strychnine $0.65 oz PCQ Rodent Bait $0.18 oz Talpirid $2.21 ea Wilco Gr. Sq. Bait.005% Diph. Non Ag. $7.73 lb Astro Insecticide $0.86 oz Bee Catcher Trap -Bee Master $6.82 ea Corn Scratch $0.29 lb Extinguish Plus $12.48 lb M-Pede (insecticide) $0.17 oz Merit 75 WSP (pkt) $19.02 pkt Siesta Fire Ant Bait $1.04 oz Termidor $5.10 oz Spray Rig Vehicle -III $12.74 hr 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 AREAS TO BE TREATED: Various areas as requested by the Rolling Hills City. 7 EXHIBIT 64 a/Rollie, qteia INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 5-A Mtg. Date: 06/12/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR THRU: RAYMOND R. CRUZ, CITY MANAGER 0144 SUBJECT: RESOLUTION NO. 2017-07. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING OF PATHWAYS ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 920 AT 37 CHUCKWAGON ROAD. (LOT 19 -CF) ROLLING HILLS, CA, (VAN NORTWICK). RECOMMENDATION, REQUEST AND PLANNING COMMISION ACTION 1. It is recommended that the City Council receive and file this report or provide other direction to staff. 2. The applicants Mr. and Mrs. Van Nortwick request a Site Plan Review to maintain as graded 8'-12' wide pathways at the rear of the residence and legalize the grading for the pathways at 37 Chuckwagon Road. In addition, a condition was placed on the property with previous approvals that require Planning Commission's review of any construction or grading on the property. 3. The Planning Commission adopted Resolution No. 2017-07 approving the project by 4-0-1 vote, with Commissioner Kirkpatrick absent and excused. They found that the project is not in conflict with Rolling Hills regulations and the goals and policies of the general plan; that it is a common desire in the City for owners with large and / or steep lots to be able to access the remote areas of ones property and plant fruit trees. The Planning Commission required that a drainage and grading plan be prepared and submitted to the Building Department, and if required, drainage remediated. The applicant has already prepared a drainage plan and submitted to the Building Dept. for review, subject to City Council decision. BACKGROUND 4. The property is zoned RAS-1 and the gross lot area is 1.56 acres. The net lot area is 1.34 acres or 58,458 square feet. The property is currently developed with a 3,107 square foot residence, 528 square foot garage, 528 square foot pool/spa, 75 square foot pool equipment, 701 square foot trellis, 96 square foot service yard, and 104 square foot barbecue and fireplace area. 5. In 2001, when the prior owners requested a Variance for an addition to the residence that encroached into the side yard setback a "No Further Development" without Planning Commission review and approval condition was placed on the property. In 2016 the Planning Commission approved a trellis with the same restrictive development condition. However, regardless of the condition, the graded paths require a Site Plan Review. 6. The applicant has cleared the rear of the property of the vegetation and graded an 8'-12' wide switchback path from the existing level area below the residence to the rear of the property. 4,776 square foot area was graded and between 1' to 3' high garden walls constructed along portions of the path. 7. The subject property abuts to properties on Poppy Trail and following the January 2017 rains the residents contacted city staff that they believe the removal of vegetation at the rear of 37 Chuckwagon and grading of paths altered the drainage course and during the recent heavy rains caused flooding and damage to their properties. Staff and the LA County Grading and Drainage engineer visited the properties and observed the situation. At that time the grading and drainage engineer determined that it is very unlikely that the work done on 37 Chuckwagon caused the erosion and flooding. Staff determined that the scope of work performed at 37 Chuckwagon requires Planning Commission review and informed the property owners, who immediately submitted a request for a Site Plan Review to the City. Prior to the Planning Commission meetings, two property owners on Poppy Trail submitted letters expressing their concerns about the drainage, which are enclosed. The LA County Drainage Engineer was present at the Planning Commission meeting and addressed the issue. He contended that he cannot conclude with certainty that the work at 37 Chuckwagon caused the damage and that in his opinion the drainage course has not been altered. He further stated that there is no indication of a centralized flow on ZC NO. 920 - 37 Chuckwagon Rd. 0 37 Chuckwagon and the damage to the properties was most likely caused by the extreme volume of run-off from the rains in late January. MUNICIPAL CODE COMPLIANCE 8. The grading for the paths increased the disturbance of the lot from 30.8% to 38.9%, which is less than the maximum permitted of 40%. No other development standards have changed from the prior application: • Structural coverage remains at 9.6% • Total coverage remains at 18.6% (the paths will have pervious surface -or remain dirt) • Residential building pad coverage is at 33.2% • Future stable pad coverage would be at 14% (3,198 sq.ft. set aside pad) 9. Future access to the future stable is proposed from the existing property's driveway and will consist of decomposed granite. 10. In the application, the property owner states that he removed overgrown brush, dead vegetation and trees and trimmed many of the existing trees in order to create a functional and visually appealing area at the rear of the residence. He states that the drainage was not altered. 11. When reviewing a development application the Planning Commission consider whether the proposed project meets the criteria for Site Plan Review, enclosed. 12. The project has been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA), Class 4. SITE PLAN REVIEW CRITERIA 17.46.010 Purpose. The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. 17.46.050 Required findings. A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. B. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: ZC NO. 920 - 37 Chuckwagon Rd. 2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; 4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 9. The project conforms to the requirements of the California Environmental Quality Act. ZC NO. 920 - 37 Chuckwagon Rd. RESOLUTION NO. 2017-07 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING OF PATHWAYS ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 920 AT 37 CHUCKWAGON ROAD. (LOT 19 -CF) ROLLING HILLS, CA, (VAN NORTWICK). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. An application was duly filed by Mr. and Mrs. Gerry Van Nortwick requesting approval of a Site Plan Review to retain "as graded paths", which vary in width from 8 -feet to 12 feet and are located at the rear of the property. Approximately 4,776 square foot of surface area was disturbed to create the paths. The paths will have permeable surface. Section 2. The Planning Commission conducted duly noticed public hearings to consider the application on April 18, 2017 at a field trip and at an evening meeting on the same day. The applicants were notified of the public hearings in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff and the Planning Commission having reviewed, analyzed and studied said proposal. The applicants were in attendance at the public hearings. Several neighbors expressed concerns, and submitted correspondence, about the graded paths and opined that the grading and removal of trees and vegetation on the property altered the drainage course and the run-off from the January 2017 rains caused damage to their properties. LA County Drainage and Grading Engineer provided that he cannot conclude with certainty that the work at 37 Chuckwagon caused the damage and that in his opinion the drainage course has not been altered. He further stated that there is no indication of a centralized flow on 37 Chuckwagon and the damage to the properties was most liekly caused by the extreme volume of run-off from the rains. Section 3. The project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines, Section 15304, Class 4 exemptions. Section 4. The property is zoned RAS-1 and the gross lot area is 1.56 acres. The net lot area is 1.34 acres or 58,458 square feet. The property is currently developed with a 3,107 square foot residence, 528 square foot garage, 528 square foot pool/spa, 75 square foot pool equipment, 701 square foot trellis, 96 square foot service yard, and 104 square foot barbecue and fireplace area. In 2001, a Variance was granted to construct an addition that would encroach into the side setback. At that time the Planning Reso. 2017-07 37 Chuckwagon Rd. 1 0 Commission imposed a condition on the property that any future development requires Planning Commission review and approval. In 2016 the Planning Commission approved the trellis with the same restrictive development condition. Section 5. With respect to the Site Plan Review application for the graded paths the Planning Commission makes the following findings of fact pursuant to RHMC 17.46.010: A. The proposed development is compatible with the General Plan and surrounding uses because the proposed project complies with the requirement of low profile, low -density residential development with sufficient open space between surrounding structures. The paths are located to the rear of the residence and follow and maintain the natural terrain. The maximum 2.5' -3' tall stacked walls will blend with the adjacent slope due to planting of native and water -wise vegetation. The paths are relatively small in terms of area of the lot and these improvements amid the natural environment, are a common amenity enjoyed by property owners throughout the City. B. The nature, condition, and development of adjacent uses, buildings, and structures and the topography of the lot have been considered, and the construction will not adversely affect or be materially detrimental to the adjacent uses, buildings, or structures because the proposed improvements will be constructed on a portion of the lot which is least intrusive to surrounding properties, will be screened and landscaped with plants and shrubs, is of sufficient distance from nearby residences so that the proposed project will not impact the view or privacy of surrounding neighbors. More specifically, the plan substantially preserves the natural and undeveloped' state of the lot in that the terraced areas will be landscaped and will have a natural appearance. In addition, the improvements being relatively small scale will not cause the lot to look unnatural and significant portions of the lot will be left undeveloped so as to maintain open space and the natural rolling hill terrain. C. The proposed development, as conditioned, is harmonious in scale and mass with the site, the natural terrain and surrounding residences. The proposed project is consistent with the scale of the neighborhood, as it is on a large (2.3 acre) lot. The lot coverage maximums set forth in the Zoning Code will not be exceeded. D. As part of this approval, drainage courses will be studied and reviewed by the Building Department to ascertain that the drainage course has not been altered. E. The project preserves much of the existing vegetation on the lot and will introduce drought -tolerant native landscaping, which is compatible with and enhances the rural character of the community, and the landscaping will provide a buffer or transition area between private and public areas. A landscaping plan has been filed with the City. Reso. 2017-07 37 Chuckwagon Rd. 2 F. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the proposed development will utilize the existing driveway and will not interfere with community trails. Section 6. Based upon the foregoing findings, the Planning Commission hereby approves the Site Plan Review in Zoning Case No. 920 for graded paths subject to the following conditions: A. The Site Plan Review approval shall expire within two years from the effective date of approval if construction pursuant to this approval has not been completed and graded slopes landscaped within that time period, as required by Section 17.46.080 of the Rolling Hills Municipal Code, or the approval granted is otherwise extended pursuant to the requirements of these sections. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee's determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant's request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, LA County Building Code and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan. Reso. 2017-07 37 Chuckwagon Rd. D. The conditions of approval specified herein shall be printed on the plans submitted to the building department for plan check and permitting and shall be available at all time at the construction site. E. The lot shall be developed and maintained in substantial conformance with the site plan on file dated February 28, 2017, including the landscaping, except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan. F. A grading and drainage plan shall be submitted and approved by the Building and Safety Department, and a grading permit obtained. If drainage facilities are required, the property owners at all times, shall maintain the drainage devices in good working condition and free of debris and vegetation. G. Prior to submittal of final working drawings for the grading and drainage to the Building and Safety Department, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. H. The person obtaining a grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed and landscaped according to this Resolution and any plans approved therewith. I. There shall be no additional grading for this project; the "as graded" condition for the paths and short, not to exceed stack retaining walls are hereby approved. J. Disturbance for structures, both existing and proposed including the future stable, corral and access shall not exceed 38.9% K. Should any lighting be installed, the applicant shall comply with all requirements of the Lighting Ordinance of the City of Rolling Hills. L. During construction, the project shall conform to and implement all applicable requirements of the South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors. M. During construction, all parking shall take place on the project site and, if necessary, any overflow parking shall take place within nearby unimproved roadway easement adjacent to subject site. There shall be no blocking of adjacent driveways or of the roadway easement for passage of pedestrians and equestrians. To the maximum Reso. 2017-07 37 Chuckwagon Rd. 4 O extent feasible, employees of the contractor shall be encouraged to car-pool to and from the City. N. During construction, the property owners shall be required to schedule andregulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. 0. The property owners shall be required to conform with the Regional Water Quality Control Board and County Public Works Department Best Management Practices (BMP's) requirements related to drainage and storm water management. P. Perimeter easements and trails, if any, shall remain free and clear of any improvements including, but not be limited to fences -including construction fences, any hardscape, driveways, landscaping, irrigation and drainage devices, except as otherwise approved by the RHCA. Q. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. R. Until the applicants execute an Affidavit of Acceptance of all conditions of this approval, the approvals shall not be effective. Such affidavit shall be recorded together with the resolution. S. The property on which the project is located shall contain an area of minimum of 1,000 square feet to provide an area meeting all standards for a stable (450 square feet) and corral (550 square feet) with access thereto. T. Notwithstanding Sections 17.46.020 and 17.46.070 of the Rolling Hills Municipal Code, any modification to this project or additional development or grading on the property, shall require the filing of a new application for approval by the Planning Commission, except as permitted in Section 17.46.040C. Reso. 2017-07 37 Chuckwagon Rd. 5 0 PASSED, APPROVED AND ADOPTED THIS 16th DAY OF MAY 2017. ATTEST: HEIDI LUCE, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. Reso. 2017-07 37 Chuckwagon Rd. 6 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS) I certify that the foregoing Resolution No. 2017-07 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A sin PLAN REVIEW FOR GRADING OF PATHWAYS ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 920 AT 37 CHUCKWAGON ROAD. (LOT 19 -CF) ROLLING HILLS, CA, (VAN NORTWICK) was approved and adopted at a regular meeting of the Planning Commission on May 16TH, 2017 by the following roll call vote: AYES: Commissioners Cardenas, Cooley, Seaburn and Chairman Chelf. NOES: None. ABSENT: Commissioner Kirkpatrick. ABSTAIN: None. and in compliance with the laws of California was posted at the following: Administrative Offices. clkuit bfivvri) HEIDI LUCE CITY CLERK Reso. 2017-07 37 Chuckwagon Rd. THIS PAGE INTENTIONALLY LEFT BLANK April 11, 2017 Re: Zoning Case No 920 Dear Members of the Planning Commission: ,.E EtVED APR 12 2017 City of Roiling Hills By It is our understanding that the owners of 37 Chuckwagon wish to grade paths on their property. As neighbors who live downhill from 37 Chuckwagon, we wish to ensure that adequate drainage is provided. We have been residents of 11 Poppy Trail since 1993 and in that time, which included a number of El Nino seasons, have not experienced runoff from the hillside. During this stormy and heavy rainy season, we have observed pooling of water in our trash enclosure and a rivulet of water draining down our driveway. Concerned about flooding, we traced the source of the water to runoff from recently created pathways on the property above us at 37 Chuckwagon. We have taken pictures of the runoff from 37 Chuckwagon and would be happy to share them with the planning commision. In order to prevent future runoff and possible hillside failure, we would appreciate a professional drainage plan that would divert drainage away from Poppy Trail properties. Sincerely, Ram and Roopa Reddy Wednesday, April 12, 2C 3:21:31 AM Pacific Daylight Time Subject: 37 Chuckwagon Date: Wednesday, April 12, 2017 7:03:19 AM Pacific Daylight Time From: Dianne U <dianneullmann@gmail.com> To: Yolanta Schwartz <ys@cityofrh.net> Dear City of Rolling Hills, 37 Chuckwagon has already done grading on the hillside creating a drainage situation where more water drains onto our properties than drained there before. The properties that are effected are below 37 Chuckwagon at 11, 14 and 18 Poppy Trail. All three properties have noticed increase issues with drainage since the work has been done uphill. We are very concerned about the new grading for the vehicle pathways affecting our property even more. They have cleared most all vegetation from the hillside. We are requesting a drainage study or maybe a drain that dumps the water onto our street instead of our property. Also that they use plantings/ground cover between the vehicle pathways and on the hillside that will reduce the probabilities of any more drainage issues. Thank you, Jeff and Dianne Ullmann 14 Poppy Trail E Ell E APR 12 2017 City of Hoiling ; iilis By Page 1 of 1 6(4 ge& INCORPORATED JANUARY 24, 1957 TO: FROM: THRU: SUBJECT: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 5-B Mtg. Date: 06/12/17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL YOLANTA SCHWARTZ, PLANNING DIRECTOR V RAYMOND R. CRUZ, CITY MANAGER I% RESOLUTION NO. 2017-08. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND VARIANCES FOR GRADING TO RETAIN AS BUILT PATHS, RETAINING WALLS (PARTIALLY OR ENTIRELY IN SETBACKS AND WHICH AVERAGE OUT TO MORE THAN 2.5' IN HEIGHT), TO REPAIR RUPTURED STORM DRAIN PIPE(S) AND TO REMEDIATE A FAILING SLOPE; TO CONSTRUCT A BASEMENT A PORTION OF WHICH WOULD ENCROACH INTO THE FRONT YARD SETBACK, TO REMOVE A BARBEQUE AREA WITH A RETAINING WALL AND RETURN THE SLOPE TO THE ORIGINAL CONDITION AND TO EXCEED THE MAXIUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 916 AT 5 EL CONCHO LANE (LOT 10-GF), ROLLING HILLS CA, (DE MIRANDA). RECOMENDATION, PROPERTY DESCRIPTION AND REQUEST 1. It is recommended that the City Council receive and file this report or provide other direction to staff. 2. The property, located at the end of a cul-de-sac on El Concho Road, is zoned RAS- 1. The lot area excluding the roadway easement is 1.10 acres. For development purposes the net lot area of the lot is 39,595 square feet. The lot is developed with a 3,920 square foot residence with attached 490 square foot garage, 368 square foot basement, porches and barbeque area. An existing basement and a 300 square foot enlargement of the patio by the existing basement area at the north side of the house were approved administratively in 2010. 3. The applicant requests a Site Plan Review and Variances to retain certain "as built" and "as graded" development and to construct new items to complement the existing development. Specifically the applicant requests to legalize unpermitted as -graded and as -built development that constitute municipal code violation, including (1) the construction of a patio with an outdoor kitchen and supporting 5' retaining wall (which is now failing); (2) excavation of a small area underneath the house (planned to be enlarged for the construction of a basement); (3) graded switchback pathways; (4) several railroad tie walls, portion of which exceed 3' in height along the pathways; and (5) a 3.5' high retaining wall in the side setback, which had been constructed to alleviate the damage caused by a ruptured drain pipe located along the property line of the subject site. The applicant has also submitted additional requests, including (1) the construction of a 1,322 square foot basement (a portion of which would be in the front yard setback under the existing residence), with related improvements of a light well and stairs; (2) a new concrete retaining wall at the bottom of the pathways (a portion of which would be located in the side setback); (3) walls that average out to more than 2.5' in height; and (4) to exceed the maximum permitted disturbance of the lot. The Applicant designated a set aside area for a future stable and corral at the end of one of the switchbacks, which, if constructed, would require the approval of a Conditional Use Permit. PLANNING COMMISSION RESOLUTION 4. The Planning Commission adopted Resolution No. 2017-08 by a 4-0-1 vote, (Commissioner Kirkpatrick was absent and excused from the meeting). They found that the project, if not for the ruptured drain pipe and failed slope, is not unusual for Rolling Hills; as with large properties many residents create paths to access lower portions of their lot and patio areas. However, the Commission did not deem the patio and wall behind it as a necessary and justifiable "as built" condition and required that it be removed. The Commission also found that the immediate attention should be given to the broken pipe and failed slope. BACKGROUND 5. On February 21, 2017, the Planning Commission held a public hearing and a field trip and expressed concern regarding the ruptured drainpipe and the damage that occurred during the January/February rains. At the conclusion of the February 21, 2017 meeting, the Planning Commission directed the Applicant to immediately address the drainpipe issue in. order to protect the property from additional damage in the event of additional rains. Further, the Planning Commission requested that the Applicant's engineer address the drainage issue, ascertain that the railroad tie walls along the paths, which the applicant proposes to reduce to 3' in height (in areas where they exceed 3'), would be adequate to support the slopes between the paths, address the basement and ZC NO. 916 - 5 El Concho Lane show what other improvements, (i.e. additional walls or slope restoration) would be necessary in order to make the repairs, both to the slope and the drainpipe. 6. At the April 18, 2017 Planning Commission meeting, applicants structural engineer and contractor as well as City's grading and drainage engineers were present. At the conclusion of the April 18, 2017 meeting, the Planning Commission directed staff to prepare a resolution of approval, subject to the condition that the Applicant first repair the broken drain pipe along the south side of the property, (and maintain the as built retaining wall in the setback, if it is found by the City's Grading and drainage engineer that the wall is necessary in support of the repaired drain pipe), as well as remediate the failed slope below the side yard and construct a retaining wall, if necessary, to support the repaired slope. The resolution of approval is conditioned on the satisfactory completion of these two items before the Applicant may proceed with the construction and completion of the following: (1) the as built retaining wall in the side yard setback, unless necessary for the repair of the drainpipe; (2) grading to retain the graded paths; (3) the construction of a 1,322 sq. ft. basement, partially located in the front setback; (4) the demolition of the barbecue area and removal of the barbecue; and (5) the reconstruction of the slope behind the existing barbecue to a maximum slope of 2:1. The Applicant was further directed to work with the appropriate Building and Safety personnel to identify the best method of repairing the storm drain pipe and the failed slope that would bring the rear slope as close to 2:1 grade as possible, and present the plan to the Planning Department. In addition, all of the as graded and as built features on the property must be reviewed and approved by the appropriate Building and Safety staff, plans submitted to the Planning Department and permits obtained, following the repair of the drain pipe and slope remediation. MUNICIPAL CODE COMPLIANCE 7. DEVELOPMENT STANDARDS Zoning & Land Size The property is zoned RAS-1 and the lot area excluding the roadway easement is 1.10 acres. For development purposes the net lot area of the lot is 39,595 square feet. Lot Coverage The net lot area for development purposes is 39,595 square feet. The structural net lot coverage, including the 450 sq.ft. future stable is proposed at 5,381 square feet or 13.6% (excluding allowed deduction for the BBQ, coverage is 13.5%) (20% max. permitted). The total lot coverage proposed (structural and flatwork) will be 12,809 square feet or 32.3% (35% max. permitted). ZC NO. 916 - 5 El Concho Lane Most of the level area of the residential building pad is in the front setback. The building pad area outside the setback is 4,901 square feet and the structural coverage on this area of the pad is 94%. (This includes the portion of the house that is in the setback, but excludes the portion of the residential building pad that is in the setback). Disturbance With the unpermitted pathways, graded slopes, (which includes the failed slope) and the future stable area, the disturbance of the net lot area is 48.8%, which requires a variance (maximum permitted is 40%). Walls and Paths A series of walls are proposed for this project. The applicant proposes to reduce the railroad tie walls to not to exceed 3' in height; to construct a new retaining wall and to retain the retaining wall in the side setback and the patio wall, which requires repair. The graded paths vary in width from 6' to a landing of approximately 18-20 ', which is currently buried under the sloughed dirt. Other agencies review Rolling Hills Community Association will review this project at a later date. The Building Department will review the "as built" conditions, including plans reports on soils and hydrology for the drainpipe and failed slope and the new proposed elements of the project. Environmental Review The project has been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA). Proiect Summ SITE PLAN REVIEW EXISTING PROPOSED RAS- 1 ZONE SETBACKS SINGLE FAMILY RESIDENCE WITH GARAGE BASEMENT, WALLS AND "AS BUILT" WALLS AND PATHS' REPAIR SLOPE AND PIPE Front: 50 ft. from front easement line Side: 20 ft. from property line Rear: 50 ft. from rear easement line STRUCTURES Residence Garage Basement Stable Porches Porte Cochere Outdoor kitchen 3,920 sq.ft. 490 sq.ft 368 sq.ft. 0 sq.ft. 274 sq. ft. 217 sq. ft. 30 sq. ft. Residence Garage Basement Stable Porches Porte Cochere Outdoor kitchen 3,920 sq.ft. 490 sq.ft. 1,690 sq.ft. 450 sq.ft 274 sq.ft 217 sq. ft. 30 sq.ft. (Site Plan Review required for new residence and if size of structure increases by more than 999 sq.ft. in a 36 -month period). TOTAL 4,901 sq.ft TOTAL 5,381 sq.ft STRUCTURAL LOT COVERAGE 12.3% 5,351 sq.ft. w/allowances or 13.6% of 39,595 sq.ft. net lot area (20% maximum) TOTAL LOT COVERAGE 29.5% 12,809 sq.ft. w/ allowances or 32.3% (35% maximum) ZC NO. 916 — 5 El Concho Lane 0 BUILDING PADS (30% guideline) 94% of 4,901 sq.ft. building pad (due to a large portion of level area for building is located in setback) Residence GRADING N/A 1,507 c.y. cut & 1,507 c.y. fill Site Plan Review required if excavation and/or fill or combination thereof that is more than 3 feet in depth and covers more than 2,000 sq.ft.) must be balanced on site. DISTURBED AREA 30.03% 18,307 sq.ft. or 48.8%of the net lot area; including future stable (40% maximum; any graded building pad area, any remedial grading (temporary disturbance), any graded slopes and building pad areas, and any nongraded area where impervious surfaces exist.) STABLE (min. 450 SQ.FT. N/A 450 sq.ft. -Future 550 sq.ft. -Future & 550 SQ.FT. CORRAL) STABLE ACCESS N/A Future ROADWAY ACCESS Existing driveway approach Existing VIEWS N/A Planning Commission review PLANTS AND ANIMALS N/A Planning Commission review SITE PLAN REVIEW CRITERIA 11.46.010 Purpose. The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. 1T.46.050 Required findings. A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. B. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: 1. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; 2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; ZC NO. 916 - 5 El Concho Lane 0 4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 9. The project conforms to the requirements of the California Environmental Quality Act. VARIANCES CRITERIA 17.38.050 Required findings. In granting a variance, the Commission (and Council on appeal) must make the following findings: A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone; B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question; C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity; D. That in granting the variance, the spirit and intent of this title will be observed; E. That the variance does not grant special privilege to the applicant; F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and G. That the variance request is consistent with the general plan of the City of Rolling Hills. ZC NO. 916 - 5 El Concho Lane RESOLUTION NO. 2017-08 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND VARIANCES FOR GRADING TO RETAIN AS BUILT PATHS, RETAINING WALLS (PARTIALLY OR ENTIRELY IN SETBACKS AND WHICH AVERAGE OUT TO MORE THAN 2.5' IN HEIGHT), TO REPAIR RUPTURED STORM DRAIN PIPE(S) AND TO REMEDIATE A FAILING SLOPE; TO CONSTRUCT A BASEMENT A PORTION OF WHICH WOULD ENCROACH INTO THE FRONT YARD SETBACK, TO REMOVE A BARBEQUE AREA WITH A RETAINING WALL AND RETURN THE SLOPE TO THE ORIGINAL CONDITION AND TO EXCEED THE MAXIUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 916 AT 5 EL CONCHO LANE (LOT 10- GF), ROLLING HILLS CA, (DE MIRANDA). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. In order to legalize certain municipal code violations on his property, in January 2017, an application was duly filed by Mr. Sean De Miranda ("Applicant") with respect to real property located at 5 El Concho Road, Rolling Hills (Lot 10-GF) requesting variances to retain currently impermissible as -graded and as -built conditions, including (1) the construction of a patio with an outdoor kitchen and supporting 5' retaining wall (which is now failing); (2) excavation of a small area underneath the house (planned to be enlarged for the construction of a basement); (3) graded switchback pathways; (4) several railroad tie walls exceeding 3' in height along the pathways; and (5) a retaining wall in the side setback, which had been constructed to alleviate the damage caused by a ruptured drain pipe located along the property line of the subject site. The applicant has also submitted additional requests, including (1) the construction of a 1,322 square foot basement (a portion of which would be in the front yard setback under the existing residence), with related improvements of a light well and stairs; (2) a new concrete retaining wall (a portion of which would be located in the side setback); (3) walls that average out to more than 2.5' in height; and (4) to exceed the maximum permitted disturbance of the lot. The as graded and as built elements and the new proposed elements of the development require Planning Commission review and approvals pursuant to the Site Plan Review and Variance requirements, Chapters 17.46 and 17.38 of the Rolling Hills Zoning Ordinance. The Applicant designated a set aside area for a future stable and corral at the end of one of the switchbacks, which, if constructed, would require the approval of a Conditional Use Permit. Section 2. On February 21, 2017, the Planning Commission held a duly noticed public hearing and public field trip, reviewed and considered the staff report, reviewed and considered written reports, public testimony, and other information on the record, including evidence presented by Mr. Shane Lamb (the Applicant's agent). The Planning Commission expressed concern regarding the ruptured drainpipe and the damage that occurred during the Resolution No. 2017-08 1 h recent rains. At the conclusion of the February 21, 2017 meeting, the Planning Commission directed the Applicant to immediately address the drainpipe issue in order to protect the property from additional damage in the event of additional rain. Further, the Planning Commission requested that the Applicant's engineer be present at the next meeting to present a plan of action to address the drainage issue, ascertain that the railroad tie walls along the paths, which the applicant proposes to reduce to 3' in height (in areas where they exceed 3'), would be adequate to support the slopes between the paths, address the basement and show what other improvements, (i.e. additional walls or slope restoration) would be necessary in order to make the repairs, both to the slope and the drainpipe. Section 3. On March 21, 2017, the Planning Commission held a duly noticed public hearing and reviewed and considered the staff report. Despite the Planning Commission's request of the previous meeting, neither the Applicant, the Applicant's contractor, nor the Applicant's engineer were present at the March 21st meeting. At the conclusion of a brief discussion of this item, the Planning Commission once again requested the presence of these individuals and continued the discussion of this project to its Apri118, 2017 meeting. Section 4. On April 18, 2017, the Planning Commission held a duly noticed public hearing, reviewed and considered the staff report, reviewed and considered written reports, public testimony, and other information on the record, including evidence presented by Mr. Lamb, the Applicant's structural engineer, and the City's Drainage and Grading Engineer. At the conclusion of the April 18, 2017 meeting, the Planning Commission directed staff to prepare a resolution of approval, subject to the condition that the Applicant first repair the broken drain pipe along the south side of the property, (and maintain the as built retaining wall in the setback, if it is found by the City's Grading and drainage engineer that the wall is necessary in support of the repaired drain pipe), as well as remediate the failed slope below the side yard and construct a retaining wall, if necessary, to support the repaired slope. The resolution of approval is conditioned on the satisfactory completion of these two items before the Applicant may proceed with the construction and completion of the following: (1) the as built retaining wall in the side yard setback, unless necessary for the repair of the drainpipe; (2) grading to retain the graded paths; (3) the construction of a 1,322 sq. ft. basement, partially located in the front setback; (4) the demolition of the barbecue area and removal of the barbecue; and (5) the reconstruction of the slope behind the existing barbecue to a maximum slope of 2:1. The Applicant was further directed to work with the appropriate Building and Safety personnel to identify the best method of repairing the storm drain pipe and the failed slope that would bring the rear slope as close to 2:1 grade as possible, and present the plan to the Planning Department. In addition, all of the as graded and as built features on the property must be reviewed and approved by the appropriate Building and Safety staff, plans submitted to the Planning Department and permits obtained, following the repair of the drain pipe and slope remediation. Section 5. The property is zoned RAS-1 and the lot area excluding the roadway easement is 1.10 acres. For development purposes the net lot area of the lot is 39,595 square feet. The lot is developed with a 3,920 square foot residence with attached 490 square foot garage, 368 square foot basement, porches and barbeque area. An existing basement and a 300 Resolution No. 2017-08 2 square foot enlargement of the patio by the existing basement area at the north side of the house were approved administratively in 2010. Section 6. The Planning Commission finds that the project qualifies as a Class 4 Exemption (State of CA Guidelines, Section 15304 - Minor Land Alteration) and is therefore categorically exempt from environmental review under the California Environmental Quality Act. Section 7. Section 17.46.030 requires the submission of a development plan for site plan review and approval before any development requiring a grading permit or the construction of any building or structure. With respect to the Site Plan for the as built retaining wall in the side yard setback; the grading to retain the graded paths; the construction of the basement; the demolition of the barbecue area and removal of the barbecue; and the reconstruction of the slope behind the existing barbecue, the Planning Commission makes the following findings of fact: A. The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the as built/as graded and the proposed development comply with the General Plan requirement of low profile, low -density residential development with sufficient open space between surrounding structures. The size of the as built elements and proposed development will not exceed the maximum permitted development standards on the lot, except for the disturbance of the lot. The proposed project is screened from the road and adjacent neighbors to reduce the visual impact of the development. The proposed remediation of the side slope is necessary to prevent further sloughing of the slope and damage to the property. The proposed retaining wall and grading along the south side yard is necessary to repair a ruptured storm drain pipe to assure health and safety of the property and its residents. The illegal barbeque area will be remediated and brought to the original condition, therefore restoring the natural terrain of that portion of the lot. B. The topography and the configuration of the lot has been considered, and it was determined that the "as graded" condition will not adversely affect or be materially detrimental to adjacent uses, buildings, or structures because the development is harmonious in scale and mass with the site, the natural terrain and surrounding residences because the walls will not exceed 3' in height of exposed area above grade, are located along paths leading to the lower portion of the lot at a lower elevation of the lot, and will integrate into the natural terrain and follow the natural contours of the site and the wall along the path will retain a slope to prevent erosion and sloughing of the dirt above it. The area will be screened and landscaped with trees and shrubs, are of sufficient distance from nearby residences so that they will not impact the view or privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners. C. The development plan substantially preserves the natural and undeveloped state of the lot by minimizing building coverage because the development will not cause the lot to look overdeveloped. Significant portions of the lot will be left undeveloped. The project is located in the rear of the existing residence and will be further screened from neighbors by Resolution No. 2017-08 3 1 `11 introducing landscaping between the terraced paths and remediated slopes. The as built and proposed elements are minor and will not affect the scale of the existing development on the lot. D. It shall be required that the development plan introduce drought -tolerant landscaping, which is compatible with and enhances the rural character of the community, and the landscaping will provide a buffer or transition area between private and public areas. E. The development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because it does not affect or change the existing access to the property. F. The project is exempt from the requirements of the California Environmental Quality Act. Section 8. The applicant seeks a variance from the 40% maximum disturbed area standard set forth in Section 17.16.070, as well from front and side yard setbacks for the basement and retaining wall as set forth in Section 17.16.060 of the Rolling Hills Municipal Code. Sections 17.38.010 through 17.38.050 of the Code permit approval of a variance from the standards and requirements of the Zoning Ordinance when, due to exceptional or extraordinary circumstances applicable to the property and not applicable to other similar properties in the same zone, strict application of the Code would deny the property owner substantial property rights enjoyed by other properties in the same vicinity and zone. With respect to this request for variances for 48.8% disturbance of the net lot area, to encroach with the basement into the front setback and with retaining wall into the side setback, the Planning Commission finds as follows: A. There are exceptional and extraordinary circumstances and conditions applicable to the property or to the intended use that do not apply generally to other properties in the same zone because the topographic nature of the subject property is such that the slopes behind and on the side of the residence and the graded paths must be re -graded to repair a failed slope and to reconstruct a ruptured drain pipe. As a condition of this Resolution, the grading will comply with all applicable development standards of the Building Code. Per the Zoning Ordinance, such grading of slopes is considered disturbance and when added to the existing disturbance the total disturbance would be 48.8%. Additionally, due to the configuration of the property and location of the existing residence in the front setback, the proposed basement would be located under the existing residence in the front setback and will not be visible from the outside of the residence. These factors and nature of the lot make it infeasible to comply strictly with Sections 17.16.060 and 17.16.070. B. The Variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone, but which is denied to the property in question because the method of construction, previous failure of the drain pipe and the slope and the location of the residence in the front setback has an impact on the disturbed area, and encroachment into the setback with the basement. Resolution No. 2017-08 C. The granting of the Variance would not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the • property is located. The proposed development proposes to improve slope stability, repair a ruptured drain pipe and correct the existing water flow pattern, which will be beneficial to the property owner as well as the neighboring properties. D. The purpose of the Zoning Ordinance is to regulate development in an orderly fashion and in a manner consistent with the goals and policies of the General Plan. Approval of the variance will not impede any goals of the Zoning Ordinance or the General Plan. Rather, the variance will allow the property owner to enjoy the same rights and privileges afforded to other property owners in the vicinity. The overage requested is mostly due to the topography and nature of the lot and is required in order to repair a dangerous condition, and therefore does not undermine the spirit or intent of the Zoning Ordinance. E. The variance does not grant special privilege to the applicant, as the grading is necessary to comply with the city's requirements and grading standards of the Building Code. F. The variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities because there is no hazardous waste facilities at issue in this case. Section 9. Based upon the foregoing findings and the evidence in the record, the Planning Commission hereby grants approval of a Site Plan Review and Variances in Zoning Case No. 916, with the following conditions: A. The approval of this application shall be implemented in two phases. Phase One shall consist of the repair of the ruptured drainpipe and the failed slope, and the construction of up to two (2) retaining walls no more than 5' high. Said retaining walls shall be constructed in a manner and location pursuant to a determination by the City's grading and drainage engineer that said retaining walls are necessary for the repairs of the drainpipe and the slope. Phase one approval shall expire within two years from the effective date of approval of this resolution as defined in Sections 17.46.080(A) of the Zoning Ordinance, unless otherwise extended for good cause pursuant to the requirements of this section. This resolution of approval is conditioned on the satisfactory completion of the items identified in Phase One before the Applicant may proceed with the construction and completion of Phase Two, which consists of the following: (1) the as built retaining wall in the side yard setback, (unless necessary for phase one); (2) grading to retain the graded paths, with retaining walls or railroad ties thereon which do not exceed 3' in height; (3) the construction of a 1,322 sq. ft. basement, partially located in the front setback; (4) the demolition of the barbecue area and removal of the barbecue; and (5) the reconstruction of the slope behind the existing barbecue to a maximum slope of 2:1. The approval for Phase Two shall expire two years following the completion of Phase One. If the Phase Two improvements are not commenced within two years following completion of Phase One, they shall be disallowed and the non -permitted elements are required to be demolished and the land restored to its original condition. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon Resolution No. 2017-08 5 receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee's determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant's request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C. All requirements of the Building Code and the Zoning Ordinance including outdoor lighting requirements, roofing material requirements, stable and corral area set aside requirements and all other requirements of the zone in which the subject property is located must be complied with, unless otherwise set forth in this approval. D. The applicant is required to work with the City's Building and Safety and Public Works officials to identify the best method of repairing the storm drain pipe and the failed slope that would bring the rear slope as close to 2:1 grade as possible, and present the plan to the Planning Department. In addition, all of the as graded and as built features on the property must be reviewed and approved by the appropriate Building and Safety staff, plans submitted to the Planning Department and permits obtained, following the repair of the drain pipe and slope remediation. E. The project shall be developed and maintained in substantial conformance with the site plan on file in the City Planning Department dated February 16, 2017 or as may be amended and approved by the Los Angeles County Building Department and the City's Planning Director in order to remediate the west slope, rebuilt the slope behind the existing barbeque area to not to exceed 2:1 grade and repair the drainpipe along the southern property line, and as specified in condition A above. F. This project shall be reviewed and approved by the RHCA. Any deviations to this project that the RHCA may require, or changes requested by the applicant or which result from field conditions, which would trigger additional grading, require additional walls or affect any of the herein approved development shall be submitted for reviewed to the Planning Department. The Planning staff shall determine if the modifications are minor or Resolution No. 2017-08 6 major, and if major, the project shall be reviewed by the Planning Commission pursuant to Section 17.38.065 and 17.46.070. G. Prior to submittal of final plans to the Building Department for issuance of grading and construction permits, the plans for the project shall be submitted to staff for verification that the final plans are in compliance with this Resolution. The conditions of approval specified herein shall be printed on the plans submitted to the Building and Safety Department for plan check review and on all subsequent plans, including job site plans. Building and grading permits shall be obtained from the Building and Safety Department, first for phase one and once phase one is completed then for phase two of the development. H. Structural lot coverage shall not exceed 5,381 square feet or 13.6% in conformance with structural lot coverage limitations and includes a 450 sq.ft. future stable. Total lot coverage of structures and paved areas shall not exceed 12,809 square feet or 32.3% in conformance with lot coverage limitations. I. The disturbed area of the net lot shall be 48.8%, or as it may be amended due to requirements of the soils and geology section of the Building Department for slope and drainage repair. The grading for the as graded paths, including the terracing and the basement excavation shall not exceed 1,507 cubic yards of cut and 1,507 cubic yards of fill. However, the grading quantities may be amended due to the required drainpipe and slope repairs. J. The basement shall not exceed 1,322 square feet. K. Residential building pad coverage on the 4,901 square foot residential building pad (not in setback) shall not exceed 94%. L. The property on which the project is located shall contain a set aside area to provide an area meeting all standards for a stable, corral with access thereto. M. The property owner and/or his/her contractor/applicant shall be responsible for compliance with the no -smoking provisions in the Municipal Code. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. N. Pursuant to Section 17.46.020 of the Rolling Hills Municipal Code the Planning Commission shall review any future development or construction on the property. Construction of a stable, if requested, shall be subject to the Municipal Code requirements at the time of the request. 0. All graded areas, including the terraced areas between the paths shall be landscaped. Landscaping shall be designed using well established plants, which shall not Resolution No. 2017-08 7 grow into views from neighboring properties. If trees and shrubs are planted, they shall not at any time exceed the ridge height of the residence. A landscaping plan shall be submitted to the Planning Department prior to obtaining a grading permit for the slope repair. The landscaping shall include water efficient plants and irrigation that incorporates a low gallonage irrigation system, utilizes automatic controllers, incorporates an irrigation design using "hydrozones," considers slope factors and climate conditions in design, and utilizes means to reduce water waste resulting from runoff and overspray. The property shall be maintained free of dead trees and vegetation. P. Drainage dissipater or pipe (as may be required by the Building and Safety Dept.) shall be constructed outside of any easements, unless approved by the RHCA. The drainage system shall be approved by the Los Angeles County Department of Building and Safety. If an above ground swale and/or dissipater is required, it shall be designed in such a manner as not to cross over any equestrian trails or discharge water onto a trail, shall be stained in an earth tone color, and shall be screened from any trail, road and neighbors' view to the maximum extent practicable, without impairing the function of the drainage system. Q. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices. During construction, conformance with local ordinances and engineering practices so that people or property is not exposed to landslides, mudflows, erosion, or land subsidence shall be required. R. During construction, all parking shall take place on the project site and, if necessary, any overflow parking shall take place within the unimproved roadway easements, and shall not obstruct neighboring driveways. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. S. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. T. The property owner shall be required to conform to the Regional Water Quality Control Board and County Health Department requirements for the installation and maintenance of storm water drainage facilities. U. Perimeter easements and trails, if any, including roadway easements shall remain free and clear of any improvements including, but not be limited to, driveways, fences - including construction fences, landscaping, irrigation and drainage devices, play equipment, parked vehicles, building materials, debris and equipment, except that the Rolling Hills Community Association may approve certain encroachments. V. If the electrical panel is to be upgraded, electrical lines lengthen or panel relocated, all utility lines shall be placed underground. Resolution No. 2017-08 8 W. 65% of the demolition and construction materials must be recycled/diverted. Prior to granting a final inspection, verification shall be submitted to staff verifying recycling. X. Prior to finaling of the project an "as graded" and an "as constructed" plans and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the approved plans and this resolution. In addition, any modifications made to the project during construction, shall be depicted on the "as built/ as graded" plan. Y. The applicants shall execute an Affidavit of Acceptance of all conditions of the Site Plan Review approval, or the approval shall not be effective. Z. All conditions, when applicable, must be complied with prior to the issuance of a grading or building permit from the Building and Safety Department. PASSED, APPROVED AND ADOPTED THIS 16th DAY, F MA ATTEST: HEIDI LUCE CITY CLERK BRAD CHELF, CHAI AN Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. Resolution No. 2017-08 9 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 2017-08 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SI'Z'E PLAN REVIEW AND VARIANCES FOR GRADING TO RETAIN AS BUILT PATHS, RETAINING WALLS (PARTIALLY OR ENTIRELY IN SETBACKS AND WHICH AVERAGE OUT TO MORE THAN 2.5' IN HEIGHT), TO REPAIR RUPTURED STORM DRAIN PIPE(S) AND TO REMEDIATE A FAILING SLOPE; TO CONSTRUCT A BASEMENT A PORTION OF WHICH WOULD ENCROACH INTO THE FRONT YARD SETBACK, TO REMOVE A BARBEQUE AREA WITH A RETAINING WALL AND RETURN THE SLOPE TO THE ORIGINAL CONDITION AND TO EXCEED THE MAXIUM PERMIT1ED DISTURBANCE OF THE LOT IN ZONING CASE NO. 916 AT 5 EL CONCHO LANE (LOT 10-GF), ROLLING HILLS CA, (DE MIRANDA). was approved and adopted at a regular meeting of the Planning Commission on May 16, 2017 by the following roll call vote: AYES: Commissioners Cardenas, Cooley, Seaburn and Chairman Chelf. NOES: None. ABSENT: Commissioner Kirkpatrick. ABSTAIN: None. and in compliance with the laws of California was posted at the following: Administrative Offices. HEIDI LUCE CITY CLERK Resolution No. 2017-08 10 TO: FROM: SUBJECT: 6't R'ade:09 gee4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 8-B Mtg. Date: 06/12/17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL RAYMOND R. CRUZ, CITY MANAGER nia CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO TRAVERS TREE SERVICE INC. IN THE AMOUNT OF $8,600 FOR TREE TRIMMING AND DEAD TREE REMOVAL PROJECT AT THE CITY HALL CAMPUS, TENNIS COURTS AND MAIN GATE AREA. DATE: JUNE 12, 2017 ATTACHMENTS: Travers Tree Service, Inc. Bid Proposal Agreement RECOMMENDATION It is recommended that members of the City Council award the contract for the Tree Trimming and Dead Tree Removal Project to Travers Tree Service, Inc. in the amount not to exceed $8,600. BACKGROUND For many years, the City every two years trimmed the trees on City property that surround City Hall, main gate area, and tennis courts. This practice stopped years ago and the trees are now trimmed when needed. Following a recent assessment by an arborist of the City's trees and shrubs, various trees and shrubs were selected for trimming and one tree by the tennis courts was recommended for removal (a second tree behind the RHCA building was added to be removed after the assessment due to its sudden death). The general health of the trees and shrubs are fair to good. The exception is the continued decline of several oleander plants caused by the bacterium xylella fastidosa. The City has replaced dead Oleanders with Xylosma and Pittosporum as recommended by the City's volunteer landscape consultant. Also, the arborist recommended to wait as long as possible before trimming the Eucalyptus trees near the tennis courts to allow the Eucalyptus trees time to recover from the nearly 6 year drought that is now over. The trees outlined in the RFB are those noted to be generally overgrown and now need maintenance pruning for safety and aesthetics purposes. DISCUSSION On May 10, 2017 staff notified several local tree trimming companies and placed and advertisement requesting bids in the Dodge Green Sheet, as well as posting it at City Hall and on the City's website. The Dodge Green Sheet is a publication commonly used by local governments for the advertisement of public works projects. A mandatory walk-through, pre -bidding meeting was held on Wednesday, May 24. Five people representing five different companies attended the mandatory meeting. At that meeting, staff mentioned it will be sending an addendum to the original RFB to add one tree to be removed, and eliminate three trees to be trimmed. That addendum was sent out later that afternoon to all parties that received the original RFB. In response, the City received four bids. The bids were publically opened on June 5, 2017 at 10:00 AM at City Hall and the proposals are the following: COMPANY NAME BID AMOUNT Travers Tree Service, Inc. $8,600 West Coast Arborists, Inc. $12,900 Bennett Landscape $13,995 G.S. Brothers $17,813 After opening the bids, it was found that Travers Tree Service, Inc. provided the lowest responsible bid. Staff did its due diligence by checking their references, licenses and insurance coverage. Furthermore, the City has had very good experiences with Travers due to their responsiveness and quality of work. With that noted, staff recommends that the City Council accept the Travers Tree Service bid so they can commence with the work on June 16th. FISCAL IMPACT Within the General Fund 75-932 Area Landscaping account, there is enough off -a balance to pay the $8,600 to Travers Tree Service, Inc. to trim the selected trees and shrub hedges and remove two dead trees. NOTIFICATION The Rolling Hills Community Association, the Rolling Hills Tennis and Social Club, Ms. Julie Heinsheimer, Landscape Consultant, Mr. Doug Prichard, Rolling Hills Estates City Manager, Mr. & Mrs. Tom Lieb at 1 Acacia Lane and the bidders have been notified that the City Council will be considering the bid award at its meeting of June 12, 2017. CONCLUSION With the City Council's approval of the bid the City Manager will sign and execute the agreement. RRC:en Award Tree Trimming 06-12-17 CC-rpt.docx THIS PAGE INTENTIONALLY LEFT BLANK REQUEST FOR BIDS THE CITY OF ROLLING HILLS CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIMMING AND DEAD TREE REMOVAL PROJECT gitf a/ Rdt'6 9 gie%t 2 Portuguese Bend Road Rolling Hills, CA 90274 Phone: (310) 377-1521 Fax: (310) 377-7288 E -Mail: rcruz@cityofrh.net (for inquiries only, bids must be sealed.) THIS PAGE INTENTIONALLY LEFT BLANK &( al Redie, geo INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 NOTICE INVITING SEALED BIDS FOR THE CITY OF ROLLING HILLS CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIMMING AND DEAD TREE REMOVAL PROJECT PUBLIC NOTICE IS HEREBY GIVEN that the City of Rolling Hills invites sealed bids for the above stated service, and will receive such bids in the office of the City Clerk, City of Rolling Hills, 2 Portuguese Bend Road, Rolling Hills, California 90274 up to the hour of 10:00 a.m. on Monday, June 5, 2017. Following opening of the bids, all complete submittals will be evaluated by City staff and presented to the City Council for consideration of award. A mandatory walk-through pre -submittal meeting will be held at the Rolling Hills City Hall on Wednesday, May 24, 2017 commencing at 8:00 a.m. for all persons interested in submitting a bid for this work. During that meeting, contractors desiring to submit a Bid will view the property and discuss the scope of work. The City of Rolling Hills reserves the right to not award the contract to the lowest monetary submission. The award of a contract will be based on a variety of factors including references, experience, quality of work and cost. The City of Rolling Hills reserves the right to reject any and all bids submitted for this service. Any contract entered into pursuant to this notice will incorporate the provisions of the State Labor Code. Compliance with the prevailing rate of wages and apprenticeship employment standards established by the State Director of Industrial Relations will be required. Further information may be obtained by contacting the City Manager of the City of Rolling Hills at the above -mentioned address, or by calling 310- 3774521 between 7:30 a.m. and 5:00 p.m., Monday through Friday. Date: May 10, 2017 -1 - RFB Tree Trimming and Dead Tree Removal Project 2017 HEIDI LUCE CITY CLERK INSTRUCTIONS AND GENERAL INFORMATION FOR CONTRACTORS THE CITY OF ROLLING HILLS CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIMMING AND DEAD TREE REMOVAL PROJECT All bids shall be submitted sealed, in writing no later than 10:00 a.m. on Monday, June 5, 2017 and marked "SEALED BID FOR CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIMMING AND DEAD TREE REMOVAL PROJECT". A mandatory walk-through pre -submittal meeting will be held at the Rolling Hills City Hall on Wednesday, May 24, 2017 commencing at 8:00 a.m. for all persons interested in submitting a bid for this work. During that meeting, Contractors desiring to submit a Bid will view the property and discuss the scope of work. The tree trimming and dead tree removal must be scheduled on a Friday, any time between 8:00 a.m. - 6:00 pm. and completed on the same day. Please plan accordingly. The work is to be performed at the City of Rolling Hills City Hall, Tennis Court and Main Gate Area. Appropriate licenses to perform the work must be included in the submittal. The City shall not be responsible for the costs incurred by Bidders preparing and submitting their bids; these costs shall be borne entirely by the Bidders. The selection process will take into account the qualifications, experience, references, and cost. The City reserves the right to request additional information from any firm/person responding to this Request for Bids, obtain additional bids from firms at future time, accept any person/firm and to reject any and all responses. The City will accept proposals only from Contractors that are currently registered and qualified to perform public work pursuant to Labor Code section 1725.5; provided, however, that if a Contractor is a joint venture (Business & Professions Code § 7029.1), then City may accept a non -complying proposal provided that the Contractor and all listed is registered at the time the contract is awarded. Please provide a State issued Department of Industrial Relations (DIR) registration number with the proposal. Information on registration with the DIR is available at: https://efiling.dir.ca.gov/PWCR. The City reserves the right to extend the RFB submission deadline if, in the City's sole judgment, such action is in its interests. If the deadline is extended, all applicants will have the right to revise their bids. Bids shall be submitted in writing on the Bid form attached herein accompanied by proof of current Insurance and at least three references. 'All information requested therein must be clearly and legibly set forth in the mariner and form indicated. The AGENCY will not consider any bid not meeting these requirements. -2 RFB Tree Trimming and Dead Tree Removal Project 2017 Unacceptable conditions, limitations, provisos, or failure to respond to specific instructions or information requested may result in rejection of the bid. Bids deemed non -responsive will be returned. Non -acceptance of any bid will not imply any criticism of the bid or convey any indication that the bid or proposed system or equipment was deficient. Non- acceptance of any bid will mean that another bid was deemed to be more advantageous to the City or that no bid was deemed acceptable. No bid shall be withdrawn after the date and time set for opening thereof. All bids shall remain in effect for one hundred eighty (180) days after the final bid submission date. Upon request, all bids will be available for public review (except financial statements, submitted under a separate cover with a request for confidentiality, which shall be disclosed only upon order of a court with competent jurisdiction) once negotiations are complete and contract award is ready to be made to the successful Bidder. Any changes to the RFB requirements will be made by addendum. Addenda will be e - mailed to Bidders to the e-mail address provided by Bidders. All addenda shall be signed and attached to the bid form. Failure to attach any addenda may cause the bid to be considered non -responsive. Such bids may be rejected. No prior, current or post award verbal conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms or obligations of his RFB, or any contract resulting from this procurement. The selection process will take into account the qualifications, experience, references, and cost. The City of Rolling Hills shall not be responsible for the costs incurred by Bidders preparing and submitting their bids; these costs shall be borne entirely by the Bidders. Contractors will be required to satisfy the insurance requirements set forth in Paragraph 7 and 8 of the attached proposed agreement. For more information, please contact City Hall at (310) 377-1521. -3 - RFB Tree Trimming and Dead Tree Removal Project 2017 SCOPE OF WORK THE CITY OF ROLLING HILLS CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIMMING AND DEAD TREE REMOVAL PROJECT CITY HALL CAMPUS AREA: Thin out, clean out and shape the following trees as necessary. Remove all dead limbs. Cut back from building and roof as necessary; along the driveway and parking areas trim all branches to allow 12 ft minimum clearance for emergency vehicles: • 16 Liquid Amber Trees • 4 Sycamore Trees • 12 California Pepper Trees • 1 Olive Tree • 1 Ornamental Pear Tree • 1 Australian Willow Tree • 1 Oleander Hedge - Cut back from parking lot only as necessary. The Oleanders are located on the north-west and north-east side of the City Hall Parking Lot. PORTUGUESE BEND ROAD JUST BEFORE MAIN GATE: Regular trim of large Date Palms. Remove dead, dying and yellowing fronds, flowers and seed pods. Remove loose material from main trunks and pineapple areas. No pineappling recommended. • 2 large Canary Island Date Palms TENNIS COURTS AREA: Thin out, clean out and shape the following trees as necessary. Remove all dead limbs and one dead tree. • 6 California Pepper Trees • 2 Bottlebrush Trees • 2 Olive Trees • 5 Melaleuca Trees - Top and shape, cut back from lighting as necessary • 1 Xylosma Hedge - Along Portuguese Bend - Top, cut back and shape • 1 Oleander and Xylosma Hedge - Cut back overhanging portion from court #1 as necessary (not a full trim) • 1 dead tree removal at west side of court #3, flush cut • NO EUCALYPTUS TREE TRIMMING Please note: • All pruning tools to be sterilized throughout trimming process. -4 - RFB Tree Trimming and Dead Tree Removal Project 2017 04/ Rai, qiled THE BID SHOULD INCLUDE THE FOLLOWING: • All labor and materials. • All cuttings, pruning and trimmings shall be removed at the sole expense of the Contractor. • Clean up and return the City property, adjoining property and tennis courts to a neat and clean condition. • Clean out debris under the trees that are thinned and trimmed. • Remove any large pieces of dead wood and limbs. • Remove any trimmed material from the City property. • Once agreement is signed and approved by the City Council also providing Certificates of Insurance (COI) naming the City of Rolling Hills, Rolling Hills Community Association and the City of Rolling Hills Estates as additional insured. The work cannot commence without providing the City with the current COI as described in paragraphs 7 and 8 of the attached proposed agreement. -5 - RFB Tree Trimming and Dead Tree Removal Project 2017 BID PROPOSAL THE CITY OF ROLLING HILLS CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIMMING AND DEAD TREE REMOVAL PROJECT ITEM TOTAL CITY HALL CAMPUS AREA $ 51007. c" -' PORTUGUESE BEND ROAD JUST BEFORE MAIN GATE $ (i 55 • n TENNIS COURTS AREA $ z i 6 re 3. o TOTAL AMOUNT IN FIGURES 1(000 • o0 $ 8,1(000 TOTAL AMOUNT BID IN WORDS: ei5hr 1 JSA `)c• 1XLbb bol-c�rt-5 CONTRACTOR Name �iLf�V�'cCLS "Tve..e Street Address ckoLl City V-Alr State GP- Zip Code 902-7A Telephone Number 3° S-30— 3Zo E-mail 4-\--SQ kVe a-re.,t_ . c o nil Contractor's License: *n-2713 DIR Registration No: `t>000 2�tcQ22 Signature and Title of Bidde Authorized Representative YOUR SEALED BID MUST ALSO INCLUDE THE FOLLOWING: o Signed Addendum No. 1 Acknowledgment form o Certificate of Insurance showing current General Liability, Automobile and Workers' Compensation Coverage o At least 3 references -6 - RFB Tree Trimming and Dead Tree Removal Project 2017 CITY OF ROLLING HILLS CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIM IING AND DEAD TREE REMOVAL PROJECT ADDENDUM # 1 Acknowledgement Notice To Bidders: Each bidder is required to sign, date and submit this Acknowledgement with its Bid as receipt, acknowledgement and incorporation of Addendum Number 1 in its Bid. Bidder's Name: (Printed) PP's Bidder's , r91/92,/t---- ature UON L. 0Q-£NZF_pJ Printed Name of Signatory x-1311 \� Date -2- Date: 05/24/17 g4 7-4( Ra ite# wiciat INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 ADDENDUM No. 1 TO REQUEST FOR BIDS RELATED TO THE CITY OF ROLLING HILLS CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIMMING AND DEAD TREE REMOVAL PROJECT The following requirements/changes are incorporated into and made part of the Request for Bids for The City of Rolling Hills City Hall Campus, Tennis Court and Main Gate Tree Area Tree Trimming and Dead Tree Removal Project and shall take precedence over anything inconsistent in the Request for Bids. YOUR PROPOSAL MUST INCLUDE AN EXECUTED COPY OF THE ATTACHED ACKNOWLEDGEMENT OF RECEIPT OF THIS ADDENDUM #1. 1. The number of Liquid Amber Trees to be trimmed in the City Hall Campus Area has been decreased from 16 to 13. For specifications as to the scope of work required in the City Hall Campus Area, please refer to page 4 of the Request for Bids. 2. Additionally, one (1) Liquid Amber Tree is to be removed and flush cut within the City Hall Campus Area. For specifications as to the scope of work required in the City Hall Campus Area, please refer to page 4 of the -Request for Bids. Inquiries concerning this Addendum #1 should be submitted in writing to Raymond R. Cruz, City Manager, City of Rolling Hills, 2 Portuguese Bend Road, Rolling Hills, CA 90274. This 4dendum I o. 1 is issued by: Raymoi R. Cruz, City Mana ACORO TRAVTRE-01 CERTIFICATE OF LIABILITY INSURANCE OLAI DATE (MM/DD/YYYY) 3/16/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER`. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 0757776 Santa Barbara, CA - HUB International Insurance Services Inc. P O Box 3310 CONTACT NAME: PHONE (A/C, No, Ext): (805) 682-2571 Santa Barbara, CA 93130-3310 E-MAIL ADDRESS_ INSURER(S) AFFORDING COVERAGE INSURER A: NOVA Casualty Company INSURER B : INSURED Travers Tree Service Inc. 904 Silver Spur Rd #434 Rolling Hills Estates, CA 90274 INSURER C: INSURER D : INSURER E: INSURER F : -Ira, No):(805) 832-6581 NAIC # 42552 COVERAGES CERTIFICATE NUMBER: • THIS INDICATED. CERTIFICATE EXCLUSIONS INSR LTR IS TO CERTIFY THAT THE POLICIES NOTWITHSTANDING ANY REQUIREMENT, MAY BE ISSUED OR MAY AND CONDITIONS OF SUCH TYPE OF INSURANCE OF INSURANCE PERTAIN, POLICIES. I ADDLISUBR INSD WVD LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY NUMBER POLICY EFF ' POLICY EXP (MM/DD/YYYYI I (MM/DD/YYYY1 LIMITS A X L ._ GEN'L COMMERCIAL GENERAL LIABILITY CLAIMS -MADE I X OCCUR _..___ J ---------._--_-- AGGREGATE LIMITAPPLIES PER: POLICY X : JE `_; LOC OTHER: I ARBML1000005902 03/15/2017 03/15/2018 . I EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED ',PREMISES Ea occurrence MED EXP (Any one person) $ 100,000 $ 5,000 LPERSONAL&ADVINJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,004 —PRODUCTS ..-_COMP/OP AGG $ 2,000,000 $ A AUTOMOBILE X X HIRED _ LIABILITY ANY AUTO OWNED ' I SCHEDULED AUTOS ONLY ' AUTOS NON -OWNED AUTOS ONLY , x `AUTOSONLY i ARBML1 000005902 03/1512017 03/15/2018 COMBINED SINGLE LIMIT _(Ea accident) $ 1,000,000 BODILY INJURY Per erson $ BODILY INJURY Per accident PROPERTY DAMAGE (Per accident) $ $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ $ EXCESS LIAB CLAIMS -MADE i AGGREGATE DED I I RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? Y (Mandatory in NH) -- If yes, describe under DESCRIPTION OF OPERATIONS below N /A ARBWK1000000800 09/01/2016 09/01/2017 X I PER 1 1 OTH- STATUTE I ER E.L. EACH ACCIDENT EL DISEASE - EA EMPLOYEE 1,000,000 $ $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Proof of Insurance. CERTIFICATE HOLDER CANCELLATION "Proof of Insurance" SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD REFERENCE LIST UNIVERSITY OF CALIFORNIA AT LOS ANGELES 5731 Circle Drive Los Angeles, CA. 90024 Senior Maintenance Director: Rich O'Hara (310) 825-1827 GREEN HILLS MEMORIAL PARK 26800 South Academy Drive Rancho Palos Verdes, CA. 90275 Superintendent: Nick Resich (310) 521-4301 CITY OF PALOS VERDES ESTATES 340 Palos Verdes Drive West Palos Verdes Estates, CA. 90274 City Arborist: Carl Moritz (310) 378-0383 TRUMP NATIONAL GOLF COURSE 1 Trump National Dr Rancho Palos Verdes, CA 90275 Superintendent : Michael Bolles 310-265-5000 CHADWICK SCHOOL 27501 South Western Palos Verdes Peninsula, CA 90274 Maintenance Supervisor: Miguel Lopez (310) 541-6763 x4059 PALOS VERDES GOLF CLUB 3301 Via Campesina Palos Verdes Estates, CA. 90274 Superintendent: Pat Gradoville (310) 378-5379 ROLLING HILLS COMMUNITY ASSN. #2 Portuguese Bend Road Rolling Hills, CA. 90274 Maintenance Supervisor: Artie Beckler (310) 541-1521 AGREEMENT FOR THE CITY OF ROLLING HILLS CITY HALL CAMPUS, TENNIS COURT AND MAIN GATE AREA TREE TRIMMING AND DEAD TREE REMOVAL PROJECT THIS AGREEMENT is made and entered into as of June 13, 2017 by and between the CITY OF ROLLING HILLS ("City") and Travers Tree Service, Inc. ("Contractor"). RECITALS A. The City desires to retain Contractor for tree trimming and one dead tree removal service in its City Hall Campus, Tennis Court and Main Gate Area. B. The Contractor is well qualified by reason of experience, licensing, personnel and equipment to perform such services; and C: City and Contractor desire to enter into this Agreement for tree trimming and dead tree removal services. NOW, THEREFORE, in consideration of the foregoing and the covenants and agreements set forth below, City and Contractor agree as follows: 1. Scope of Work. Contractor shall furnish all materials and perform all work as described below. All pruning tools to be sterilized throughout trimming process. CITY HALL CAMPUS AREA: Thin out, clean out and shape the following trees as necessary. Remove all dead -limbs. Cut back from building and roof as necessary; along the driveway and parking areas trim all branches to allow 12 ft minimum clearance for emergency vehicles: • 13 Liquid Amber Trees • 1 Liquid Amber Tree removed and flush cut • 4 Sycamore Trees Agreement Tree Trimming and Dead Tree Removal • 12 California Pepper Trees • 1 Olive Tree • 1 Ornamental Pear Tree • 1 Australian Willow Tree • 1 Oleander Hedge - Cut back from parking lot only as necessary. The Oleanders are located on the north-west and north-east side of the City Hall Parking Lot. PORTUGUESE BEND ROAD JUST BEFORE MAIN GATE: Regular trim of large Date Palms. Remove dead, dying and yellowing fronds, flowers and seed pods. Remove loose material from main trunks and pineapple areas. No pineappling recommended. • 2 large Canary Island Date Palms TENNIS COURTS AREA: Thin out, clean out and shape the following trees as necessary. Remove all dead limbs and one dead tree. • 6 California Pepper Trees • 2 Bottlebrush Trees • 2 Olive Trees • 5 Melaleuca Trees - Top and shape, cut back from lighting as necessary • 1 Xylosma Hedge - Along Portuguese Bend - Top, cut back and shape • 1 Oleander and Xylosma Hedge - Cut back overhanging portion from court #1 as necessary (not a full trim) • 1 dead tree removal at west side of court #3, flush cut • NO EUCALYPTUS TREE TRIMMING All cuttings, pruning and trimmings shall be removed at the sole expense of the Contractor. Clean up and return the City property, adjoining property and tennis courts to a neat and clean condition. Clean out debris under the trees that are thinned and trimmed. Remove any large pieces of dead wood and limbs. Remove any trimmed material from the City property. City expressly reserves the right to contract with other contractors for tree trimming and tree removal services other than those described in this Agreement. 2. Payment. Contractor shall notify the City in writing once work is complete. Upon satisfactory inspection of work, the City will make payment within 30 days. A. Compensation. City shall pay to Contractor the sum of $8,600 Agreement Tree Trimming and Dead Tree Removal rendered under this Agreement, representing total compensation for the work. B. Prevailing Wage. Contractor shall abide by the minimum prevailing rate of wages as determined be the State of California, Department of Industrial Relations for each craft, classification, or type of workman employed to carry out provisions of this Agreement. During the term of this Agreement, Contractor shall keep on file sufficient evidence of its employee compensation to enable verification of compliance of Prevailing Wages as established by State of California, Department of Industrial Relations. 3. Quality of Work Performed. All work shall be performed in accordance with accepted horticultural standards of quality and workmanship in the highest possible aesthetic condition. 4. Term and Termination. Te term of this Agreement shall commence on Tune 13, 2017 and terminate upon satisfactory completion. City may terminate this Agreement at any time, with or without cause. In such event, Contractor shall be compensated for work satisfactorily accomplished up to termination. 5. Work Schedule. The work must be scheduled on a Friday, any time between 8:00 a.m. - 6:00 pm. and preferably completed on the same day. Work on Saturday or Sunday will not be permitted. 6. Personnel. Contractor shall provide sufficient personnel with the skills and experience necessary to perform the work in one day. All personnel provided for the performance of this Agreement shall be employees of the Contractor and Contractor shall assume payment of all wages, taxes and all other employee costs. Contractor shall provide and designate one -person as the designated City contact. Contractor shall hold harmless, indeinnify and defend the City against any liability or assessment connected with violations of Federal Statutes pertaining to alien/citizen status. Rolling Hilis is a forested area and at no time shall any employees of Contractor smoke inside or outside of vehicles while in the City of Rolling Hilis. 7. Insurance. Contractor shall, at his expense, obtain and keep in force during the term of this Agreement, a policy of Comprehensive General Liability, Automobile and Worker's Compensation Insurance covering bodily injury and property damage; insuring Contractor and the City against any liability arising out of the maintenance on the premises and all areas appurtenant thereto. Such insurance shall (a) name City of Rolling Hills, the Rolling Hills Community Association, and the City of Rolling Hills Estates, their appointed and elected officials, officers, employees, and agents as insureds; and (b) be primary with respect to any insurance or self- insurance programs maintained by the City; and (c) contain standard cross liability Agreement Tree Trimming and Dead Tree Removal provisions. The amount of deductible or self insurance retention must be listed on the COI. A. Contractor shall maintain and deliver to the City copies of its Comprehensive General Liability Insurance with a combined single limit of not less than $1,000,000. B. Contractor shall maintain and deliver to City Copies of Comprehensive Automobile Liability Insurance with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non - owned automobiles. C. Contractor shall maintain Workers' Compensation Insurance covering its employees for injuries arising out of and in the course of their employment with limits of not less than $1,000,000 per accident. Contractor shall provide copies of said policies of Certificate of Insurance. D. If Contractor, for any reason, fails to maintain insurance coverage, which is required pursuant to this Agreement, the same shall be deemed a material breach of this Agreement. City, at its sole option, may forthwith terminate this Agreement and obtain damages from the Contractor resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to Contractor, City may deduct from sums due to Contractor any premium costs advanced by City for such insurance. 8. Indemnity. CONTRACTOR shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of City's passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. A. Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith; Agreement Tree Trimming and Dead Tree Removal B. Contractor will promptly pay any judgment rendered against City, its officers, agents or employees for any such claims, penalties, obligations or liabilities; and, C. In the event City, its officers, agents or employees are made a part to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the sole negligence or wrongful acts of Contractor hereunder, Contractor agrees to pay City, its officers, agents, or employees, any and all costs and expenses incurred by City, its officers, agents of employees in such action or proceeding, including by not limited to, reasonable attorneys' fees. 9. Licenses and Permits. Contractor shall maintain a State Contractor's license and shall comply with all other license and permit requirements of the City, State and Federal governments, as well as all other requirements of the law. 10. Taxes. Contractor agrees to pay all applicable taxes, including sales tax on material supplies where applicable. 11. Compliance with All Laws. Contractor shall comply with all City, State and Federal laws in the performance of its services. 12. Assignment. This Agreement is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights or obligations of either party without the prior written consent of the other shall be void and of no force and effect. 13. Attorney's Fees. In any action brought to declare the rights granted herein or to enforce any of the terms of this Agreement, the prevailing party shall be entitled to an award of reasonable attorney's fees in an amount determined by the court. 14. Non-discrimination. Contractor shall not discriminate in the hiring of employees or in the employment of subcontractors on any basis prohibited by law. 15. Independent Contractor. Contractor is and shall at all times remain as to City, a wholly independent contractor. Neither City nor any of its agents shall have control of the conduct of Contractor or any of the Contractor's employees, except as herein set forth. Contractor shall not at any time or in any mariner represent that it or any of its agents or employees are in any manner agents or employees of the City. -V - Agreement Tree Trimming and Dead Tree Removal eitv 4 Rola" gad 16. Notices. All notices and communications shall be sent to the parties at the following addresses: CITY: City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 CONTRACTOR: Travers Tree Services, Inc. 904 Silver Spur Road, Suite 434 Rolling Hills Estates, California 90274 17. Authorized Signature. Contractor affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represents all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. 18. Entire Agreement; Modification. This Agreement supersedes any and all other agreements, either oral or written, between the parties and contains all of the covenants and agreements between the parties. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this Agreement shall not be valid or binding. Any modification of this Agreement will be effective only if signed by the party to be charged. The parties acknowledge and agree that their respective obligations under the Agreement have been fully discharged. -VI - Agreement Tree Trimming and Dead Tree Removal IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this Agreement to be executed in triplicate by setting hereunto their names, titles, hands, and seals this 13th day of June, 2017. CONTRACTOR: (Print name and sign) (Title) Contractor's License No. Agency Business License No. Federal Tax Identification No. DIR Registration No. AGENCY: Raymond R. Cruz, City Manager of the City of Rolling Hills All ESTED: Heidi Luce, City Clerk of the City of Rolling Hills Date: APPROVED AS TO FORM: Michael Jenkins, City Attorney -VII - Agreement Tree Trimming and Dead Tree Removal TO: FROM: SUBJECT: gest aii,raeutf qtek INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 8-C Mtg. Date: 06/12/17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL RAYMOND R. CRUZ, CITY MANAGER G DISCUSSION AND CONSIDERATION OF DIRECTING THE CITY ATTORNEY TO DRAFT AN AMENDMENT TO THE CITY'S LEASE AGREEMENT WITH THE ROLLING HILLS COMMUNITY ASSOCIATION (RHCA) FOR THE BUILDING THAT HOUSES ITS ADMINISTRATIVE AND FIELD STAFF FOR THE PURPOSE OF PROVIDING THE CITY WITH LABOR ASSISTANCE FOR AS NEEDED MAINTENANCE PROJECTS AT CITY HALL AND THE CITY HALL CAMPUS AREA. DATE: JUNE 12, 2017 RECOMMENATION City Council direct the City Attorney to draft a lease amendment with the RHCA for the building that houses its administrative and field staff for the purpose of providing the City with labor assistance for as needed maintenance projects at City Hall and the City Hall campus area. BACKGROUND Councilmember Pieper at the May 8th City Council meeting reported that he was in contact with RHCA Board Member Tom Heinsheimer concerning the maintenance around the City Hall campus. He informed the City Council that the RHCA is willing to assist the City with maintenance projects outside the scope of the City's contract for general landscape maintenance. In order to implement the RHCA's commitment to assist, the RHCA Manager contacted City staff to propose an amendment to the lease where the RHCA provides one worker, five hours a month to perform maintenance around the City Hall campus. The proposal also includes the ability for the City to save up the hours to do a larger project (i.e., three rail fence repair, sealing cracks in the parking lot, etc.). 0 DISCUSSION Since the City does not have staff that can perform minor repairs, it is a challenge to find a handyman quickly to perform these small projects because many cannot meet the City's liability insurance requirements. Therefore, this proposal is valuable because it provides the City with a worker that is knowledgeable of the City Hall campus and readily available to perform small maintenance projects. The City Attorney evaluated if it is possible for the City to enact a lease amendment as proposed. He concluded that it was possible and is now ready to move forward with the lease amendment if the City Council agrees. Furthermore, the RHCA Board formally agreed with concept of the proposal at its June 1st meeting and is now ready consider the lease amendment language. FISCAL IMPACT The proposal would not reduce the existing RHCA's lease payment to the City, but would be . a value added lease amendment for the City. The only cost would be for supplies or equipment rental associated with the labor to provide the service. NOTIFICATION The Rolling Hills Community Association. TO: FROM: SUBJECT: DATE: Lei Rallega,ge.e4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 8-A Mtg. Date: 06/12/17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL RAYMOND R. CRUZ, CITY MANAGER pfd " CONSIDERATION OF A REQUEST FOR A CONTRIBUTION OF CITY UTILITY FUNDS TOWARD COSTS ASSOCIATED WITH SOUTHERN CALIFORNIA EDISON PERMITS, ENGINEERING, DESIGN AND LABOR RELATED TO THE UNDERGROUNDING OF A SINGLE UTILITY POLE AT 2 MEADOWLARK LANE. JUNE 12, 2017 Attachments: May 1, 2017 from Ed Swart May 12, 2017 letter from residents on Meadowlark Lane. Photos of existing pole BACKGROUND The City Council received a letter from Ed Swart of 2 Meadowlark Lane requesting a contribution of City funds to supplement the undergrounding of utilities by removing one pole on his property. The City established a utility fund to assist residents with seed money to underground utilities. The funding provided by the City has primarily assisted residents with engineering design and determining assessment benefits when establishing Rule 20 undergrounding assessment districts. However, the City approved $9,000 for a single pole on Hackamore Road for Verna Balch in 2015. DISCUSSION Undergrounding of utilities is a priority in the City. New development projects are generally required to place utilities underground and the City has since FY 2004/05 maintained a Utility Fund whose primary objective is to assist residents with costs associated with undergrounding overhead utilities and removal of poles. The Utility Fund currently has a balance of $1,239,744. 0 Mr. Swart's request is for the City to pay 50% of Southern California Edison s costs for permits, engineering, design, material and labor that equates to $5,343.64. The total cost of the pole removal is estimated to be $33,920. However, that is an estimate at the time of his letter on May 1St and could increase as other costs are identified as he starts construction. Although the City has funded up to 1/3 of engineering design and/or benefit assessment costs for undergrounding assessment districts for multiple homes, the City did provide $9,000 to Verna Balch to remove one pole on her property on Hackamore Road. The total cost of her project was $89,463.67. When the City Council was trying to determine a proper contribution for this project, they attempted to put a fixed cost on what the City should provide all residents per pole. Although that was not ultimately determined, the City Council decided to contribute $9,000 for the project. According to a letter sent to the City Council by neighbors supporting the project, four properties are currently connected to the above -ground pole and would benefit from the undergrounding through improved service and views. Additionally, undergrounding generally reduces the risk of fire, a particularly important benefit given the City's high susceptibility to wildfires. These benefits are public in nature and validate the City's contribution. However, because the City's contribution will be paid directly to Mr. Swart since he is taking on the entire financial burden, the contribution should be paid only after the project is complete. This condition would require production of public benefit prior to the expenditure and eliminate the risk of making a payment that does not result in the anticipated public benefit. FISCAL IMPACT The Utility Fund currently has a balance of $1,239,744. The present request is $5,343.64, but the City Council can decide to provide a different appropriation. The RHCA Board at its May 18, 2017 decided to contribute $4,133 to the project. This amount was estimated by he Board to be 1/3 of the engineering costs for the project after reviewing the request letter from Mr. Swart . NOTIFICATION Ed Swart, residents of Meadowlark Lane and the Rolling Hills Community Association. ECEIVED Ed Swart 2 Meadowlark lane MAY 0 4 2017 Rolling Hills. City of Rolling Hills By To: the City of Rolling Hills and the Rolling Hills Community Association 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear City Council and Board members, May 1, 2017 With this letter, I am requesting to be reimbursed for amount charged by S.C.E. for the engineering, design and labor of $ 10,687.28 for the undergrounding project and removal of my front pole on 2 Meadowlark lane. Here are the total expenses estimated for this project. 1). Southern California Edison Permits, engineering, design materials and labor for electric and to remove top of the pole. $ 10,687.28 2) Alliance General Create a 206 ft long trench from back pole to front pole, place PVC conduits for electric and communication cables as per required specs and place fiber glass hand holds at both poles. Estimate $ 7,300.00 Velez Construction permits and start trench work $ 1,100.00 3) Cox Communications Install new cables in conduits and remove aerial cables from pole cable $ 4,833.00 4) Frontier Communications. Deposit for making estimate on same job as Cox `$ 800.00 Estimated balance to be paid to Frontier $ 4,000,00 5) Electric work, installation new switch panel. $ 5,200.00 Total estimates so far $33,920.28 Note: This includes removing all wires from the pole of the 4 properties on Meadowlark lane that are connected to this pole (lot 23, lot 20, lot 18 and split lot #1 Meadowlark lane.) Thank you for considering the financial help to me on this Meadowlark lane project. Sincerely, Ed Swart Ed Swart 2 Meadowlark Zane Rolling Hills, CA 90274 To: the City of Rolling Hills and the Rolling Hills Community Association. 2 Portuguese Bend Road Rolling Hills, CA 90274 Rolling Hills, May 12.2017 RECEIVED 14AY 15 7017 Dear City Council and Board Members, City of Rolling Hills By To ratify the reason for my request with my letter of May 1, 29017, to be reimbursed for the amount charged by SCE for the engineering, design and labor of the undergrounding project at my house 2 Meadowlark Lane, am submitting this letter to explain the motives. 1) The SCE electric pole in the front of my house is supplying, beside my house, the three other properties on Meadowlark Lane. Two of these properties have been replaced by total new and much larger houses. Due to the new construction, SCE made it mandatory for them to go underground with the electric and communication wires, which caused major changes at my front pole. Large grey conduits have been added to the pole creating a very ugly sight for us and the other neighbors. 2) These new houses also demanded a much higher supply of power, which is creating a lot more risk of fire and power outages. Especially since they are being exposed overhead and over the roof of our house. 3) Besides that, the power and communication lines are sagging and the communication lines are touching our roof. This is all due to the very long distance from our back pole to the front pole. By undergrounding the electric cable and the communication wires from the back pole to the front, we will have a much safer and cleaner situation for all of us on Meadowlark Lane. Between SCE and the Communication Companies the front pole will be removed after the undergrounding has been finished. All neighbors are very happy with this project to underground the cables and with the removal of the front pole on Meadowlark Lane, but the financial burden is 100% for my account. I suggest splitting the amount of S.C.E. engineering, design and labor of $ 10,687.28 between the City and the Association, after completion of the project, would be fair. Thank you for considering of the financial help to me on this common Meadowlark Lane project. Sincerely, Ed Swart (2 Meadowlark Lane) Mrs. Lee Delatorre {neighbor #3 Meadowlark Lane) chael Dun p (neighbor #6 Meadowlark Lane) Mark Schulten (neighbor #1 Meadowlark Lane) Meadowlark Lane Photo taken 5/11/2017 8(4 fie:09 ge INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 6-A Mtg. Date: 06/12/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: TERRY SHEA, FINANCE DIRECTOR RAYMOND R. CRUZ, CITY MANAGER/€ SUBJECT: CONSIDERATION OF RESOLUTION NO. 1207 ADOPTING THE 2017/18 FISCAL YEAR BUDGET AND RESOLUTION NO. 1208 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS. DATE: JUNE 12, 2017 ATTACHMENTS: 1) RESOLUTION NO. 1207 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 2017/18 CITY OF ROLLING HILLS BUDGET INCLUDING THE GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND - MEASURE R; TRANSIT FUND MEASURE M; TRANSIT FUND - PROPOSITION A; TRANSIT FUND - PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017/18 (pages 7-9) 2) PROPOSED ANNUAL BUDGET FY 2017/18 INCLUDING: PROJECTED - REVENUES & EXPENDITURES ALL FUNDS (page 13); GENERAL FUND YEAR-END PROJECTED REVENUES & EXPENDITURES (page 14); PROPOSED REVENUES AND EXPENDITURES ALL FUNDS (page 15); GENERAL FUND PROPOSED REVENUES & PROPOSED EXPENDITURES (page 16); GENERAL FUND REVENUE AND EXPENDITURE SUMMARY (pages 17-23) AND PROPOSED FY 2017/18 REVENUES AND EXPENDITURES BUDGET FOR ALL FUNDS (pages 25-36) 3) MISCELLANEOUS BUDGET DOCUMENTS INCLUDING FIVE YEAR FINANCIAL FORECAST SUMMARY FY 2018/19 THRU FY 2021/22 (pages 38-39) AND CASH BUDGET ANALYSIS (page 40) 4) RESOLUTION NO. 1208 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 2017/18 FISCAL YEAR APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS (pages 42-43) 5) GRAPH OF HISTORICAL REVENUE AND EXPENDITURE TRENDS (page 44) GRAPH OF HISTORICAL REVENUE AND EXPENDITURES HIGHLIGHTS (page 45) o RECOMMENDATION Upon the conclusion of the public hearing, it is recommended that the City Council adopt the 2017/18 fiscal year (FY) budget for all the City's Funds and the Annual Appropriations Limit. BACKGROUND The City Manager and the Finance/Budget Committee members in putting this budget together had the objective of maintaining Rolling Hills' history of financial stability and service delivery excellence. With the economy coming out of the recession for a number of years, it has resulted in a continued escalation of higher property values and more construction activity in the City. The more complicated planning activity has challenged the entire City staff to be able to keep up with the associated work and still maintain high quality municipal service levels in other areas of the City's operation. Due to the careful management of expenses, strategic decisions and conservative revenue forecasting, staff has been able to accommodate the need for more resources to pay for unfunded State and Federal mandates associated with Storm Water Management. The Storm Water Management costs for Fiscal year FY 2017/18 is $123,400 and leaves the City financially vulnerable with more onerous testing requirements and potential mitigation projects. With the City of Rolling Hills' financial limitations, this fiscal unknown is daunting. In projecting revenues for fiscal year (FY) 2017/18, staff anticipates the continued resurgence of property values and significant construction activity (e.g., remodels, new barns, new pools, new out structures and new home construction) will maintain at a level that was trending over the last 12 months. As such, staff is projecting increases in property taxes and building fees will remain at FY 2016/17 levels. Concurrently, FY 2017/18 expenses are projected to be higher as a result of one-time expenses, contractual increases, a special election and establishing a trust for CalPERS Retirement Liability. Finally, the City Council's recommendations for the FY 2017/18 Budget Priorities are built within the budget. DISCUSSION At its meeting of March 27, the City Council Finance/Budget Committee (Mirsch/Black) reviewed and discussed the Financial and Investment Policies and the Schedule of Fees and Charges. There were no recommended changes to the Financial and Investment Policies which were approved at the April 24 City Council Meeting. The Committee recommended lowering the County of Los Angeles fee multiplier for Building Permit Related Fees from 2.50% to 2.25% and lowering six other Miscellaneous Planning and Development fees. On April 24, 2017 the City Council evaluated FY 2015/16 Building Permit revenues and did not reduce the Building Permit fees. However, the City Council did reduce six Miscellaneous Planning and Development fees. 0 On May 22, the Finance/Budget Committee reviewed the proposed FY 17/18 budget. Last year the City Council as recommended by the Budget Committee Members decided that they would cap travel related costs per elected official at $4,000 and the budget was set at $6,000. The Committee decided to cap travel costs per elected official at $4,000 the same as FY 2016/17. The Committee decided to fund the Ca1PERS Retirement Liability Obligation ($370,000) over a two year period. City Council will receive the Budget Committee's meeting notes for May 22 with the June 12 meeting packet. The FY 17/18 budget is herein presented for approval by the City Council for implementation on July 1st. The annual budget is the City's resource allocation plan and serves as the blueprint for what will be accomplished by the City over the upcoming 12 months. It allocates resources, primarily staff time, to the priorities established by the City Council and to the unfunded mandates for which the City has no choice but to accomplish. Rolling Hills, as a very small City with few and constrained revenue sources, is significantly limited to maintaining current services and current service levels. Therefore, without more resources in the form of staff and funding, there is little if any opportunity to initiate new services and programs. It is fortunate that last and this fiscal year's revenues provided the City the ability to accommodate the costs associated with unfunded mandates and increases in costs associated with municipal services. This is important to recognize because there will be a point that mandates such as the implementation of Regional Water Quality Control Board clean Storm Water requirements or new tasks imposed on staff will most likely require a new revenue sources to accomplish. General Fund The FY 2017/18 budget projects $1,935,250 in revenues in relation to $2,097,250 in expenses resulting in a deficit of $162,000. If the $185,000 expenditure to fund 50% of Ca1PERS Retirement Liability Obligation is removed, the City would have a surplus of $23,000 before transfers and a deficit of $374,450 after transfers. FY 2017/18 revenues are based on three primary assumptions. FY 2017/18 property taxes are projected to be 4.7% higher than FY 2016/17. Staff is budgeting a 5.26% growth over last year. Second, it is projected that building activity will be 2.9% lower in FY 2016/17. Staff is budgeting the same level of building activity as last year. Third, it is projected that real estate transfer tax will be 22.8% lower in FY 2016/17. Staff is budgeting 10.7% lower than FY 2017/18. Finally, the City will be providing its residents a reprieve from the annual COLA it imposes each July 1St for its Refuse Collection. This will equate to a $19.36 reduction for each parcel in its annual rate and cost the City $13,533 from its Refuse Collection Fund. Furthermore, in July the Metropolitan Transportation Authority (MTA) will be allocating $24,205 to the City regarding Measure M funded by a half -cent sales tax increase in L.A. County. The guidelines for the management and spending of Measure M are still being developed. 0 FY 2017/18 expenditures before transfers are ($231,523) higher than the FY 2016/17 budget. Adjusting for the $185,000 to establish a trust for Ca1PERS Retirement Liability the expenditures are 2.49% ($46,523) higher than FY 2016/17. The budget will fund 275 supplemental hours for Traffic Enforcement and provide deputy patrols at the same level as FY 2016/17 at a cost of $25,000 which is fully paid out of the COPS Fund. As follows, $117,700 is additionally included in the budget as capital outlay, projects, one-time projects and services for if/when the need arises. $30,000 Financial System Upgrade $13,700 Purchase of EasiFile cabinets for Planning Department's document/plan storage area $15,000 Civil Engineering plans for City Hall Parking Lot Replacement Project $15,000 Civic Center Landscaping/Hardscaping Replacement Repair $14,000 Finalize Hazard Mitigation Plan (State -mandated) $30,000 Special Election Expense Finally, the budget includes up to a 5% salary increase of ($16,388) including an estimated cost of living adjustment (COLA), of 2.7% ($8,849) and a 2.3% (7,539) for Exceptional Performance Salary Bonus Pool in accordance with the approved Personnel Manual. OTHER FUNDS The other City Funds are similar to prior years. Of note: 1. Community Facilities Fund - annually, the City asks Caballeros, the Tennis Club and the Women's Club if it has programs for which it would like to request City funding. Each club gave a formal request and staff budgeted in the Community Facilities Fund the following: $5,000 (Caballeros), and $2,700 (Women's Club) for programs and $5,000 for annual Tennis Maintenance Expense. The Tennis Court Improvements will be moved to the Capital Projects Fund in FY 2017/18. The General Fund will not be transferring monies to the Community Facilities Fund in FY 2017/18. 2. The Refuse Fund includes a transfer to the General Fund of ($24,000). This transfer includes ($12,000) for the administration of refuse services and ($12,000) to cover staff time and costs associated with administering the storm water management program. Also, the City will be providing its residents a reprieve from the annual COLA it imposes each July 1st for its Refuse Collection. This will equate to a $19.36 reduction for each resident in its annual rate and cost the City $13,533. 3. The Traffic Safety Fund includes $35,000 for restriping for only roadways that are determined necessary after a citywide assessment and $4,000 to conduct a Traffic U Speed Survey that allows the Sheriff Department to utilize radar for traffic enforcement. 4. The COPS Fund will increase its annual allocation to $140,000 to cover the 2017/18 LA County Sheriff's Department increase of 5% ($15,500) for law enforcement services and will cover the 275 supplemental hours for Traffic Enforcement estimated to be $25,000 in FY 2017/18. 5. In FY 2017/18 establish a new Transit Fund for Measure M allocation of $24,250. 6. The Utility Fund includes $150,000 for Underground Utility Projects. Due to the budgeted deficit in FY 2017/18 the General Fund will not transfer monies to the Utility Fund. 7. The Capital Projects Fund will budget $195,000 for Tennis Court Improvements and the General Fund will be transferring $195,000 to the Capital Projects Fund in FY 2017/18. FISCAL IMPACT The Fiscal Impact by Fund for the proposed FY 2017-18 Budget is as follows: Transfers Fiscal Revenues Expenditures In(Out) Impact $ 1,935,250 $ (2,097,250) $ (212,450) $ (374,450) Fund General Community Facilities Self Insurance Refuse Collections Traffic Safety Transit Prop A Transit Prop C Transit Measure R Transit Measure M COPS CLEEP Capital Projects Utility Fund NOTIFICATION 771,100 50 36,300 30,075 22,575 24,325 140,050 75 100 (12,700) (3,000) (774,800) (41,500) (140,000) (16,500) (195,000) (150,000) (24,000) 41,450 195,000 (12,600) (3,000) (27,700) 36,300 30,075 22,575 24,325 50 (16,425) (150,000) $ 2,959,900 $ (3,430,750) $ - $ (470,850) As required by law, notice of this public hearing was posted and advertised. In addition, as is the City's practice, this hearing was referenced in the draft agenda included in the City newsletter published prior to this meeting and the agenda was emailed to residents who subscribe to the City's list serve. CONCLUSION The overall financial position of the City's General Fund remains strong with a projected year-end Fund Balance of $4,109,931 at June 30, 2018. The City staff works diligently on providing outstanding government services that will keep the quality of life good for the residents of Rolling Hills. It is now recommended that the City Council adopt the budget and appropriations limit as proposed. If changes in the budget are necessary during the fiscal year, staff will return to the City Council for consideration and approval of the modifications. RC:hi BudgeyCC_staff report.docx RESOLUTION NO. 1207. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 2017-18 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND - MEASURE R; TRANSIT FUND -MEASURE M; TRANSIT FUND - PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017-18. WHEREAS, members of the Rolling Hills City Council opened a public hearing on Monday, June 12, 2017 to consider the recommended Fiscal Year 2017-18 City of Rolling Hills Proposed Budget; and WHEREAS, following the public hearing on the Fiscal Year 2017-18 City of Rolling Hills Proposed Budget, members of the Rolling Hills City Council desire to adopt said document. NOW, THEREFORE, BE IT RESOLVED BY MEMBERS OF THE ROLLING HILLS CITY COUNCIL AS FOLLOWS: Section 1. Members of the City Council hereby adopt the Fiscal Year 2017-18 City of Rolling Hills Budget. Section 2. Appropriations in the amount not to exceed $2,333,700 (Budget and Budget Contingency) are authorized in the Fiscal Year 2017-18 General Fund Budget for the purpose of carrying on the business of the City for General Government, Public Safety, Public Service, and other items. Section 3. Appropriations in the amount not to exceed $1,333,500 are authorized in the various funds: Community Facilities Fund, Municipal Self Insurance Fund, Refuse Collection Fund, Traffic Safety Fund, CLEEP Fund, Utility Fund and Capital Project Fund for the purpose of carrying on the business of the City. Section 4. The City Manager may transfer appropriations between and among all departments, as defined in the Fiscal Year 2017-18 budget in order to ensure revenue and expenditures correspond to the intent of the City Council. The legal level of appropriated budgetary control, that is the level at which expenditures may not exceed appropriations, is at the fund level for any one fund. Supplemental appropriations during the year must be approved by the City Council. All unexpended budgetary appropriations lapse at the end of the fiscal year. Section 5. The Mayor is hereby directed to sign this Resolution, and the City Clerk, or duly authorized Deputy, is directed to attest thereto. Resolution No. 1207 -1- PASSED, APPROVED AND ADOPTED this 12th day of June, 2017. James Black, M.D. Mayor ATTEST: Heidi Luce City Clerk Resolution No. 1207 STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS The foregoing Resolution No. 1207 entitled: SS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 2017-18 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND - MEASURE R; TRANSIT FUND -MEASURE M; TRANSIT FUND - PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2017-18. was approved and adopted at a regular meeting of the City Council on June 12, 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Heidi Luce City Clerk Resolution No. 1207 -3- THIS PAGE INTENTIONALLY LEFT BLANK City of Rolling Hills 2017-2018 Budget PROPOSED ANNUAL BUDGET FISCAL YEAR 2017 - 2018 THIS PAGE INTENTIONALLY LEFT BLANK City of Rolling Hills 2017-2018 Budget CITY OF ROLLING HILLS PROJECTED - REVENUES & EXPENDITURES All Funds Year ending June 30, 2017 REVENUES EXPENDITURES NET REVENUE BEFORE TRANSFERS TRANSFERS IN/(OUT) GENERAL FUND COMMUNITY FACILITIES TRAFFIC SAFETY FUND CAPITAL IMPROVEMENT FUND UTILITY FUND REFUSE FUND TOTAL TRANSFERS GENERAL FACILITIES INSURANCE REFUSE SAFETY MEASURE R CLEEP $ 1,964,067 $ 1,736,630 COMMUNITY SELF TRAFFIC PROP A, c & COPS & UTILITY CAPITAL TOTAL FUND PROJECT 100 $ - 771,000 $ 32,982 $ 86,295 $129,550 $ - $ - $ 2,983,994 62,100 3,000 761,508 39,200 190,000 154,200 150,000 - 3,096,638 NET REVENUE AFTER TRANSFERS UNASSIGNED FUND BALANCE BEGINNING UNASSIGNED FUND BALANCE ENDING LESS SUBDIVISION QUIMBY ACT UNASSIGNED FUND BALANCE ENDING 227,437 (62,000) (3,000) 9,492 (6,218) (103,705) (24,650) (150,000) 62,600 - (24,000) 55,450 (62,600) (55,450) (250,000) 24,000 (344,050) 62,600 (24,000) 55,450 (116,613) 600 (3,000) (14,508) 49,232 (103,705) (24,650) 4,600,994 41,630 260,374 256,514 0 139,619 94,396 250,000 250,000 100,000 1,236,507 - (112,644) 344,050 (62,600) (55,450) (250,000) 24,000 - (112,644) - 6,630,034 $ 4,484,381 $ 42,230 $ 257,374 $ 242,006 $ 49,232 $ 35,914 $ 69,746 $ 1,336,507 $ - $ 6,517,390 $ (23,348) $ 18,882 $ 257,374 $ (23,348) $ 6,494,042 City of Rolling Hills 14 2017-18 Budget CITY OF ROLLING HILLS GENERAL FUND YEAR-END PROJECTED REVENUES FY 2016/2017 JULY 1, 2016 to JUNE 30, 2017 REVENUES TAXES MOTOR VEHICLE IN LIEU LICENSES & PERMITS FINES & VIOLATIONS USE OF PROPERTY & MONEY CHARGES FOR SERVICES EXCHANGE FUNDS - PROP A OHER REVENUE TOTAL REVENUES EXPENDITURES CITY ADMINISTRATION FINANCE PLANNING & DEVELOPMENT LAW ENFORCEMENT NON -DEPARTMENT CITY PROPERTIES TOTAL EXPENDITURES FUND TRANSFERS IN/(OUT) COMMUNITY FUND TRAFFIC SAFETY FUND CAPITAL IMPROVEMENT FUND UTILITY FUND REFUSE FUND PROJECTED PERCENT OF TOTAL PROJECTED FY 2016/2017 AMOUNT 51.21% $ 1,005,858 10.03% 196,984 29.31% 575,574 0.72% 14,134 4.53% 88,939 0.45% 8,933 2.86% 56,250 0.89% 17,395 FY 2016/2017 ADJUSTED BUDGET DOLLAR INCREASE (DECREASE) FROM BUDGET $ 966,800 $ 39,058 197,000 (16) 601,900 (26,326) 13,300 834 90,950 (2,011) 9,000 (67) 56,250 - 21,400 (4,005) 100.00% $ 1,964,067 $ 1,956,600 CITY OF ROLLING HILLS GENERAL FUND YEAR-END PROJECTED EXPENDITURES FY 2016/2017 JULY 1, 2016 to JUNE 30, 2017 PROJECTED PERCENT OF TOTAL 35.78% 7.33% 38.31% 13.35% 2.30% 2.94% PROJECTED FY 2016/2017 AMOUNT 621,333 127,273 665,252 231,789 39,938 51,045 FY 2016/2017 ADJUSTED BUDGET $ 7,467 DOLLAR INCREASE (DECREASE) FROM BUDGET $ 632,217 $ (10,884) 130,560 (3,287) 730,350 (65,098) 247,600 (15,811) 62,900 (22,962) 62,100 (11,055) 100.00% $ 1,736,630 $ 1,865,727 $ (129,097) $ (62,600) $ (62,600) $ (55,450) (55,450) (250,000) 24,000 (250,000) 24,000 PERCENT INCREASE (DECREASE) FROM BUDGET 4.04% -0.01% -4.37% 6.27% - 2.21% -0.74% 0.00% -18.71% 0.38% PERCENT INCREASE (DECREASE) FROM BUDGET - 1.72% -2.52% - 8.91% -6.39% -36.51% -17.80% - 6.92% TOTAL TRANSFERS IN/(OUT) $ (344,050) $ (344,050) $ 0.00% 2017-18 Budget City of Rolling Hills 15 CITY OF ROLLING HILLS PROPOSED REVENUES & EXPENDITURES ALL FUNDS Year ending June 30, 2018 COMM. SELF TRAFFIC PROP A, C COPS UTILITY CAPITAL GENERAL FACILITIES INSURANCE REFUSE SAFETY & MEAS R & M & CLEEP FUND PROJECT TOTAL REVENUES EXPENDITURES $ 1,935,250 $ 100 $ $ 771,100 $ 50 $ 113,275 $ 140,125 $ - $ - $ 2,959,900 2,097,250 12,700 3,000 774,800 41,500 - 156,500 150,000 195,000 3,430,750 NET REVENUE BEFORE TRANFERS (162,000) (12,600) (3,000) (3,700) (41,450) 113,275 (16,375) (150,000) (195,000) (470,850) TRANSFERS IN/(OUT) GENERAL FUND (24,000) 41,450 195,000 212,450 COMMUNITY FACILITIES FUND - CAPITAL PROJECT FUND (195,000) (195,000) TRAFFIC SAFETY FUND (41,450) (41,450) UTILITY FUND - REFUSE FUND 24,000 - 24,000 TOTAL TRANSFERS (212,450) (24,000) 41,450 195,000 - NET REVENUE AFTER TRANSFERS (374,450) (12,600) (3,000) (27,700) 113,275 (16,375) (150,000) (470,850) UNASSIGNED FUND BALANCE BEGINNING 4,484,381 42,230 257,374 242,006 49,232 35,914 69,746 1,336,507 6,517,390 UNASSIGNED FUND BALANCE ENDING $ 4,109,931 $ 29,630 $ 254,374 $ 214,306 $ 49,232 $ 149,189 $ 53,371 $1,186,507 $ - $ 6,046,540 LESS SUBDIVISION QUIMBY ACT $ (23,348) (23,348) UNASSIGNED FUND BALANCE ENDING $ 6,282 $ 254,374 $ 6,023,192 City of Rolling Hills 16 2017-18 Budget GENERAL FUND PROPOSED REVENUES FY 2017/2018 BUDGET JULY 1, 2017 to JUNE 30, 2018 REVENUES TAXES MOTOR VEHICLE IN LIEU LICENSES & PERMITS FINES & VIOLATIONS USE OF PROPERTY & MONEY CHARGES FOR SERVICES EXCHANGE FUNDS - PROPOSITION OHER REVENUE TOTAL REVENUES EXPENDITURES CITY ADMINISTRATION FINANCE PLANNING & DEVELOPMENT LAW ENFORCEMENT NON -DEPARTMENT CITY PROPERTIES TOTAL EXPENDITURES FUND TRANSFERS IN/(OUT) COMMUNITY FACILITIES FUND TRAFFIC SAFETY FUND UTILITY FUND CAPITAL PROJECTS FUND REFUSE FUND TOTAL TRANSFERS IN/(OUT) PROPOSED FY 2017/2018 % OF TOTAL 52.43% 10.33% 30.90% 0.74% 4.80% 0.47% 0.00% 0.33% PROPOSED FY 2017/2018 BUDGET $ 1,014,700 200,000 597,900 14,300 92,950 9,000 6,400 PROJECTED FY 2016/2017 DOLLAR INCREASE (DECREASE) AMOUNT FROM FY 16/17 $ 1,005,858 196,984 575,574 14,134 88,939 8,933 56,250 17,395 100% $ 1,935,250 $ 1,964,067 GENERAL FUND PROPOSED EXPENDITURES FY 2017/2018 BUDGET JULY 1, 2017 to JUNE 30, 2018 PROPOSED FY 2017/2018 % OF TOTAL PROPOSED FY 2017/2018 BUDGET PROJECTED FY 2016/2017 AMOUNT $ 8,842 3,016 22,326 166 4,011 67 (56,250) (10,995) (28,817) DOLLAR INCREASE (DECREASE) FROM FY 16/17 41.03% $ 860,600 $ 621,333 $ 239,267 6.89% 144,450 127,273 17,177 34.31% 719,550 665,252 54,298 11.57% 242,600 231,789 10,811 3.15% 66,150 39,938 26,212 3.05% 63,900 51,045 12,855 100% $ 2,097,250 $ 1,736,630 $ 360,620 $ $ (62,600) (41,450) (55,450) (250,000) (195,000) - 24,000 24,000 62,600 14,000 250,000 (195,000) $ (212,450) $ (344,050) $ PERCENT INCREASE (DECREASE) FROM FY 16/17 0.88% 1.53% 3.88% 1.17% 4.51% 0.75% 0.00% -63.21% -1.47% PERCENT INCREASE (DECREASE) FROM FY 16/17 38.51% 13.50% 8.16% 4.66% 65.63% 25.18% 20.77% -100.00% -25.25% 0.00% 0.00% 0.00% 131,600 -38.25% City of Rolling Hills 2017-18 Budget CITY OF ROLLING HILLS GENERAL FUND REVENUES & EXPENDITURES HISTORICAL ACTUAL- FY 2013/14 to FY 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL - CURRENT TREND ADJUSTED YTD PROJECTED Favorable PROPOSED Variance FY 13/14 FY 14/15 FY 15/16 ANNUAL % FY 16/17 (unfavorable) BUDGET Favorable BUDGET BUDGET BUDGET FY 17/18 (unfavorable) FY 16/17 USED FY 16/17 FY 16/17 PROJECTED GENERAL FUND REVENUES SUMMARY BEGINNING FUND BALANCE GENERAL FUND REVENUES S 3340,499 S 3,831.115 S 4,372,689 S 4,600,994 S 4,600,994 S 4,484,381 S (128,338) TAXES $ 908,058 S 979,478 S 1,044,370 S 966,800 _ 60.13% S 1,005,858 S 39,058 S 1,014,700 S 8,842 OTHER AGENCIES 169,795 175,370 186,866 197,000 50.25% 196,984 (16) 200,000 3,016 LICENSES & PERMITS 775,121 671,990 628,801 601,900 35.51% 575,574 (26,326) 597,900 22,326 USE OF PROPERTY & MONEY 75,852 76,991 87,137 90,950 65.55% 88,939 (2,011) 92,950 4,011 EXCHANGE FUNDS - 56,250 - 56,250 56,250 - (56,250) OTHER REVENUES 43,356 63,040 72,583 43,700 3435% 40,462 (3,238) 29,700 (10,762) TOTAL REVENUES S 1,972,181 S 2,023,119 S 2,019,757 S 1,956,600 4951% S 1,964,067 S 7,467 $ 1,935,250 S (28,817) TOTAL GENERAL FUND REVENUES GENERAL FUND EXPENDITURES SUMMARY BY DEPARTMENT 01 CITY ADMINISTRATION EMPLOYEE SALARIES $ 220,505 $ 300,319 $ 307,385 S 314,300 62.11% $ 308,218 S 6,082 $ 324,200 S (15,982) EMPLOYEE BENEFITS 111,009 126,575 136,616 135,717 72.89% 145,419 (9,702) 335,050 (189,631) TOTAL PERSONNEL 331,514 426,894 444,001 450,017 65.36% 453,637 (3,620) 659,250 (205,613) MATERIALS & SUPPLIES 73,491 69,822 75,283 85,400 54.52% 78,026 7,374 87550 (9,524) CONTRACTUAL SERVICES 99,051 103,113 58,728 86,800 5532% 80,901 5,899 113,800 (32,899) CAPITAL OUTLAY - 7,683 6,723 10,000 8,768 1,232 - - 01 TOTAL CITY ADMINISTRATION 5 504,056 S 607,512 S 584,736 632,217 62.87% 621,333 S 10,884 860,600 5 (239,267) 05 FINANCE EMPLOYEE SALARIES S - S - $ - - S S - $ - S - S EMPLOYEE BENEFITS - - 212 - TOTAL PERSONNEL - - 212 - - - - - MATERIALS & SUPPLIES 160 160 450 160 383.75% 614 (454) 650 (36) CONTRACTUAL SERVICES 100,468 101,870 105,169 110,400 82.84% 106,659 3,741 113,800 (7,141) CAPITAL OUTLAY 1,276 1,239 437 20,000 - 20,000 - 30,000 (10,000) 05 TOTAL FINANCE $ 101,904 $ 103,269 S 106,268 S 130 560 46.13% $ 127,273 3,287 S 144,450 (17,177) 20 City of Rolling Hills 2017-2018 Budge CITY OF ROLLING HILLS GENERAL FUND REVENUES & EXPENDITURES HISTORICAL ACTUAL - FY 2013/14 to FY 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL CURRENT TREND ADJUSTED YTD PROJECTED Favorable PROPOSED Variance FY 13/14 FY 14/15 FY 15/16 ANNUAL % FY 16/17 (unfavorable) BUDGET Favorable BUDGET BUDGET BUDGET FY 17/18 (unfavorable) FY 16/17 USED FY 16/17 FY 16/17 PROJECTED 15 PLANNING & DEVELOPMENT EMPLOYEE SALARIES $ 111,169 S 138,048 $ 179,267 S 197,400 61.89% S 191,218 S 6,182 $ 204,400 S (13,182) EMPLOYEE BENEFITS 49,286 41,023 55,602 79,950 63.43% 77,027 2,923 87,200 (10,173) TOTAL PERSONNEL 160,456 179,071 234,869 277,350 62.33% 268,245 9,105 291,600 (23,355) MATERIALS & SUPPLIES 2,020 3,653 2,308 10,000 28.34% 3,584 6,416 10,850 (7,266) CONTRACTUAL SERVICES 361,836 292,612 309,403 443,000 37.75% 393,423 49,577 403,400 (9.977) CAPITAL OUTLAY 1,276 2,144 - - - - - 13,700 (13,700) 15 TOTAL PLANNING & DEVELOPMENT $ 525,588 S 477,479 S 546,580 $ 730,350 46.95% S 665,252 S 65,098 $ 719,550 S (54,298) 25 LAW ENFORCEMENT S 247,623 S 219,598 S 214,891 S 247,600 - 48.64% $ 231,789 $ 15,811 S 242,600 S (10,811) 65 NON -DEPARTMENT S 60,390 S 45,715 S 37,822 S 62,900 35.51% $ 39,938 5 22,962 S 66,150 S (26,212) 75 CITY PROPERTIES S 42,422 S 49,303 S 50,104 $ 62,100 4758% S 51,045 5 11,055 5 63,900 S (12,855) TOTAL GENERAL FUND EXPENDITURES S 1,481,983 S 1,502,876 $ 1,540,402 $ 1,865,727 52.15% S 1,736,630 S 129,097 S 2,097,250 S (360,620) NET REVENUES BEFORE TRANSFERS S 490,199 S 520,243 $ 479,355 S 90,873 S 227,437 S 136,564 $ (162,000) S (389,437) TRANSFERS S 417 S. 21,332 $ (251,050) $ (344,050) -4.65% 5 (344,050) S S _ (212,450) 5 131,600 NETREVENUE(DEF1ID1) AFTER TRANSFERS S 490,616 S 541,574 S 228,305 $ (253,177) S (116,613) S 136,564 $ (374,450) S (257,837) ENDING FUND BALANCE S 3,831,115 S 4,372,689 S 4 600 994 $ 4,347,817 S 4,484,381 S 4,109,931 GENERAL FUND EXPENDITURES SUMMARY BY ACCOUNT CATEGORY HISTORICAL ACTUAL CURRENT TREND ADJUSTED YTD PROJECTED Favorable Variance FY 13/14 FY 14/15 FY 15/16 ANNUAL % FY 16/17 (unfavorable) BUDGET Favorable BUDGET BUDGET BUDGET FY 17/18 (unfavorable) FY 16/17 USED FY 16/17 FY 16/17 PROJECTED EMPLOYEE SALARIES S 331,674 S 438,367 $ 486,652 $ . 511,700 62.02% S 499,436 S 12,264 S 528,600 S (29.164) EMPLOYEE BENEFITS 160,295 167,598 192,431 215,667 69.38% 222,446 (6,779) 422,250 (199,804) TOTAL PERSONNEL 491,969 605,965 679,083 727,367 64.21% 721,882 5,485 950,850 (228,968) MATERIALS & SUPPLIES 83,811 82,235 85,068 124,660 42.12% 94,324 30,336 128,150 (33,826) CONTRACTUAL SERVICES 640,258 570,984 542,406 720,600 43.91% 650,059 70,541 717,200 (67,141) LAW ENFORCEMENT 247.623 219,598 214,891 247,600 48.64% 231,789 15,811 242,600 (10,811) COMMUNITY PROMOTIONS 15,769 13,027 11,568 15,500 50.37% 9,807 5,693 14,750 (4,943) CAPITAL OUTLAY 2,553 11,066 7,384 30,000 - 0.00% 28,768 1,232 43,700 (14,932) TOTAL GENERAL FUND EXPENDITURES S 1,481,983 S 1,502,876 S 1,540,402 $ 1,865,727 52.15% $ 1,736,630 S 129,097 S 2,097,250 S (360,621) City of Rolling Hills 21 2017-2018 Budget CITY OF ROLLING BILLS GENERAL FUND REVENUES & EXPENDITURES HISTORICAL ACTUAL- FY 2013/14 to FY 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL CURRENT TREND - ADJUSTED YTS PROJECTED Favorable PROPOSED Variance FY 13/14 FY 14/15 FY 15/16 ANNUAL % FY 16/17 (unfavorable) BUDGET Favorable BUDGET BUDGET BUDGET FE 17/18 (unfavorable) FY 16/17 USED FY 16/17 FY 16/17 PROJECTED GENERAL FUND REVENUES DETAIL GENERAL FUND REVENUES 4001 TAXES: - 401 Property Taxes $ 872,587 S 914,179 S 964,914 $ 916,700 60.54% $ 960,005 S 43,305 $ 964,900 S 4,895 405 Sales Tax 3,178 7,544 14,082 3,300 158.67% 9,736 6,436 8,000 (1,736) 410 Real Estate Transfer Tar 32,292 57,756 65,374 46,800 45.12% 36,118 (10,682) 41,800 5,682 4001 Total 908,057 979,478 1,044,370 966,800 60.13% 1,005,858 39,058 1,014,700 8,842 4030 OTHER AGENCIES 420 Motor Vehicle in Lieu Tar -VLF 169,795 175,370 186,866 197,000 50.25% 196,984 (16) 200,000 3,016 4050 LICENSES & PERMITS 440 Building & Other Permit Fees 712,214 595,976 550,697 537,600. 33.83% 521,852 (15,748) 537,600 15,748 450 Variance, Planning & Zoning Fees 41,656 54,416 56,772 44,000 48.84% 33,491 (10,509) - 40,000 6,509 455 Animal Control Fees 1,740 1,806 1,338 1,300 39.23% 860 (440) 1,300 440 460 Franchise Fees 19,510 19,792 19,995 19,000 51.95% 19,371 371 19,000 (371) 4050 Total 775 120 671,990 628,801 601,900 35.51% 575,574 (26,326) 597,900 22,326 4060 FINES & VIOLATIONS 480 Fmes & Traffic Violations 31,272 10,748 18,247 13,300 57.40% 14,134 834 14300 166 5000 USE OF PROPERTY & MONEY 600 Qty Hall Leasehold RHCA 60,948 60,948 60,948 60,950 66.66% 60,950 - 60,950 - 670 Interest Earned 14,904 16,043 26,189 30,000 6330% 27,989 (2,011) 32,000 4,011 5000 Total 75,852 76,991 87,137 90,950 65.55% 88,939 (2,011) 92,950 4,011 6000 CHARGES FOR SERVICES Personnel Charges - RHCA 601 Reimbursement GA M&O - RHCA - - - - - - - 602 ReimbursementPWM&O-RHCA 9,383 9,129 8,815 9,000 61.48% 8,933 (67) 9,000 67 6000 Total 9,383 9,129 8,815 9,000 61.48% 8,933 (67) 9,000 67 6500 EXCHANGE FUNDS 620 PropositionA 56,250 - 56,250 - 56,250 (56,250) 6700 OTHER REVENUE 650 Public Safety Augmentation Fund 840 887 881 800 74.13% 793 (7) 800 7 655 Burglar Alarm Responses 1,700 1,000 1,600 600 8333% 850 250 600 (250) 675 Miscellaneous 161 41,276 43,041 20,000 3.76% 15,752 (4,248) 5,000 (10,752) 6700 Total 2,701 43,163 45,521 21,400 8.62% 17,395 (4,005) 6,400 (10,995) TOTAL GENERAL FUND REVENUES S 1,972,182 S 2,023,119 S 2,019,757 $ 1,956,600 49.51% $ 1,964,067 $ 7,467 S 1,935,250 S (28,817) 22 City of Rolling Hills 2017-2018 Budgo CITY OF ROLLING HILLS GENERAL FUND REVENUES & EXPENDITURES HISTORICAL ACTUAL - FY 2013/14 to FY 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL CURRENT TREND ADJUSTED YTD PROJECTED Favorable PROPOSED Variance FY 13/14 FY 14/15 FY 15/16 ANNUAL e/. FY 16/17 (unfavorable) BUDGET Favorable BUDGET BUDGET BUDGET FY 17/18 (unfavorable) FY 16/17 USED FY 16/17 FY 16/17 PROJECTED GENERAL FUND EXPENDITURES DETAIL BY DEPARTMENT GENERAL FUND EXPENDITURES 01 CITY ADMINISTRATION 7001 Employee Salaries 702 Salaries Full Time 5 220,505 $ 300,319 5 307,385 $ 314,300 62.11% $ 308,218 S 6,082 $ 324,200 $ (15,982) 703 Salaries Part Time - - - - - - - 7001 Total 220,505 300,319 307,385 314,300 62.11% 308,218 6082 324,200 (15,982) 7005 Employee Benefits 710 Retirement CaUPERS - Employer 19,317 25,459 32,150 34,950 74.95% 34,196 754 39,250 (5,054) 710 Retirement CeeERS- Employer Unfunded ii,b. - - - - - - - 185,000 (185,000) 711 Retirement CalPERS - Employee 2,686 - - - - - - - - 715 Workers Compensation Insurance 8,387 7,890 7,250 6,600 6652% 6,590 10 6,800 (210) 716 Group Insurance 46,850 53,140 51,230 43,900 85.06% 54,842 (10,942) 49,500 5,342 717 Retiree Medical 15528 16,139 17,598 17,467 76.68% 19,393 (1,926) 18,700 693 718 Employer Payroll Taxes 16,656 20,367 20,637 25,100 46.67% 21,713 3,387 25,900 (4,187) 719 Deferred Compensation 1,585 2,080 5,252 5,300 0.00% 6,286 (986) 7,500 (1,214) 720 Auto Allowance - 1,500 2,500 2,400 0.00% 2,400 - 2,400 - 7005 Total 111,009 126,575 136,616 135,717 72.89% 145,419 (9,702) 335,050 (189,631) 7500 Materials & Supplies 740 Office Supplies & Expense 19,242 17,906 16,467 18,000 62.99% 18,839 (839) 19,000 (161) 745 Equipment Leasing Costs 2,247 2,247 3,309 2,800 99.96% 2,949 (149) 3,350 (401) 750 Dues & Subscriptions 9,081 9,148 11,301 11,300 90.50% 10,727 573 11,300 (573) 755 Conference Expense 3,657 3,892 6,778 9,150 13.04% 8,193 957 7,550 643 757 Meeting Expense 1,953 1,498 95 1,300 165.38% 2,250 (950) 1,300 950 759 Training & Education - - - 3,500 0.00% 2,500 1,000 4,750 (2,250) 761 Auto Mileage 841 470 228 500 24.40% 247 253 500 (253) 765 Postage 9,493 14,194 13,643 13,000 34.62% 11,500 1,500 13,000 (1,500) 770 Telephone 4,670 5,726 6,023 5,800 49.78% 4,887 913 5,800 (913) 775 City Council Expense 35 4,658 5,956 6,000 57.68! 4,461 1,539 6,000 (1,539) 776 Miscellaneous Expenses - - - 0.00% - 780 Minutes Clerk Meetings 2,606 4,870 5,098 4,800 66.92% 4,812 (12) 4,800 12 785 Codification 2,647 1,663 1,661 6,050 6,600 1,550 4,500 5,000 (3,450) 790 Advertising 1,907 - 490 - 451 (451) - 451 795 Other General Administrative Expense 15,112 3,550 4,235 3,200 114.41% 4,661 (1,461) 5,200 (539) 7500 Total 73,491 69,822 75,283 85,400 54.52% 78,026 7,374 87,550 (9,524) 8000 Contractual Services 801 City Attorney 27,839 59,395 44,339 65,000 56.97% 67,030 (2,030) 67,000 30 802 Legal Expenses - Other 41 - - 3,000 1.90% 557 2,443 3,000 (2,443) 820 Website 4,239 5,946 5,703 6,000 69.12% 5529 471 6,000 (471) 850 Election Expense City Council (11,080) 28,516 (105) 5,000 6,017 1,017 3,983 30,000 (28,983) 890 Consulting Fees 78,012 9,256 8,792 7,800 73.95% 6,768 1,032 7,800 (1,032) 8000 Total 99,051 103,113 58,728 86,800 55.32% 9000 Capital Outlay 950 Capital Outlay -Equipment 7,683 6,723 3,000 948 Capital Outlay - City Hall Improvements 7,000 955 Disaster Emergency -Equipment - 9000 Total 7,683 6,723 10,000 80,901 5,899 113,800 (32,899) 8,768 8,768 3,000 (1,768) 1,232 01 TOTAL CITY ADMINISTRATION $ 504,056 $ 607,512 $ 584,736 $ 632,217 62.87% $ 621,333 $ 10,884 $ 860,600 S (239,267) City of Rolling Hills 23 2017-2018 Budget CITY OF ROLLING HILLS GENERAL FUND REVENUES & EXPENDITURES HISTORICAL ACTUAL- FY 2013/14 to FY 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL CURRENT TREND ADJUSTED YID PROJECTED Favorable PROPOSED Variance FY 13/14 FY 14/15 FY 15/16 ANNUAL % FY 16/17 (unfavorable) BUDGET Favorable BUDGET BUDGET BUDGET FY 17/18 (unfavorable) FY 16/17 USED FY 16/17 FY 16/17 PROJECTED 05 FINANCE 7001 Employee Salaries 703 Salaries Part Time - $ - $ - 5 - S $ - $ - S - $ 7001 Total - - 7005 Employee Benefits 715 Workers Compensation Insurance 212 - 718 Employer Payroll Taxes - 7005 Total 212 7500 Materials & Supplies 750 Dues & Subscriptions 160 160 160 160 383.75% 614 (454) 650 (36) 755 Conference Expense - - - - - - - _ - 757 Meeting Expense - - 776 Mlscetaneous Expense 290 - 7500 Total 160 160 450 160 383.75% 614 (454) 650 (36) 8000 Contractual Services 810 Annual Audit 16,420 16,420 16,420 19,000 82.84% 16,780 2,220 16,800 (20) 890 Consulting Fees 84,048 85,450 88,749 91,400 48.01% 89,879 1,521 97,000 (7,121) 8000 Total 100,468 101,870 105,169 110,400 54.00% 106,659 3,741 113,800 (7,141) 9000 Capital Outlay 950 Capital Outlay -Equipment 1,276 1,239 437 20,000 0.00% 9000 Total 1,276 1,239 437 20,000 0.00% 20,000 20,000 30,000 (10,000) 30,000 (10,000) 05 TOTAL FINANCE 5 101,904 $ 103,269 $ 106,268 5 130,560 46.13% $ 127,273 $ 3,287 5 144,450 $ (17,177) 15 PLANNING & DEVELOPMENT 7001 Employee Salaries 702 Salaries Full Time $ 105,107 $ 108,909 5 150,650 $ 178,400 57.89% $ 172,328 $ 6,072 5 204,400 S (32,072) 703 Salaries Part Time 6,063 29,138 28,616 19,000 37 890 18,890 110 - 18,890 7001 Total 111,169 138,048 179,267 197,400 61.89% 191,218 6,182 204,400 (13,182) 7005 Employee Benefits 710 Retirement CAPERS -Employer 9,018 9,193 14,265 21,550 59.71% 23,168 (1,618) 24,850 (1,682) 711 Retirement CalPERS-Employee 2,351 - - 0.00% - - - - 715 Workers Compensation Insurance 2,887 2,716 2,335 4,100 6651% 4,091 9 4,400 (309) 716 Group Insurance 19,064 9,796 15,981 28,300 61.07% 25,932 2,368 32,000 (6.068) 718 Employer Payroll Taxes 8,667 10,695 14,192 15,500 6552% 15,256 244 16,400 (1,144) 719 Deferred Compensation - 4,799 6,223 6,329 6,900 88.12% 6,080 820 7,150 (1.070) 720 Auto Allowance 2,500 2,400 2,500 3,600 44.44% 2,500 - 1,100 2,400 100 7005 Total 49,286 41,023 55,602 79,950 63.43% 77,027 2,923 87,200 (10,173) 7500 Materials & Supplies 758 Planning Commission Meeting 1,889 3,524 2,284 3,500 23.83% 1,484 2,016 3,000 (1,516) 776 Miscellaneous Expenses 131 129 23 2,200 90.91% 2,100 100 2,000 100 750 Dues & Subscriptions - - - 150 - 600 (600) 755 Conference Expense 1,400 2,750 (2,750) 759 Training & Education 2,750 2,500 (2,500) 7500 Total 2,020 3,653 2,308 10,000 28.34% 3,584 6,416 10,850 (7,266) 8000 Contractual Services 802 Legal Expenses Other - 833 5,563 13,000 67.09% 12,722 278 13,000 (278) 872 Property Development - Legal Expense 27,994 30,559 34,017 35,000 48.77% 37,070 (2,070) 37,000 70 878 Build Inspection LACoumy/Willdan 233,011 190,072 190,793 221,000 19.46% 193,004 27,996 195,000 (1,996) 881 Storm Water Management 86,243 65,305 69,976 141,500 67.03% 134,852 6,648 - 123,400 11,452 882 Variance & CUP Expense 3,947 5,842 - 6,005 6,000 59.58% 5,775 225 6,000 (225) 884 Special Project Study & Consultant 10,640 - 3,050 26,500 0.00% 10,000 16,500 29,000 (19,000) 8000 Total 361,836 292,611 309,403 443,000 37.75% 393,423 49,577 403,400 (9,977) 9000 Capital Outlay - 950 Capital Outlay -Equipment 1,276 2,144 13,700 (13,700) 9000 Total 1,276 2,144 13,700 (13,700) 15 TOTAL PLANNING & DEVELOPMENT 5 525,588- $ 477,479 S 546,580 5 730,350 46.95% 5 665,252 S 65,098 S 719,550 S (54,298) City of Rolling Hills 24 2017-2018 Budget CITY OF ROLLING HILLS GENERAL FUND REVENUES & EXPENDITURES HISTORICAL ACTUAL - FY 2013/14 to FY 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL CURRENT TREND ADJUSTED YTD PROJECTED Favorable PROPOSED Variance FY 13/14 FY 14/15 FY 15/16 ANNUAL % FY 16/17 (unfavorable) BUDGET Favorable BUDGET BUDGET BUDGET FY 17/18 (unfavorable) FY 16/17 - USED FY 16/17 FY 16/17 PROJECTED 25 LAW ENFORCEMENT 8200 Law Enforcement 830 Law Enforcement S 228,753 S 197,882 $ 194,978 S 211,600 47.95% $ 202,956 $ 8,644 5 211,600 S (8,644) 832 Parking Gtation - 14 - - 833 Other Law Enforcement Expenses 2,604 2,547 2,960 8,000 12.14% 3,971 4,029 3,000 971 837 Wild Life Management & Pert Control 10,025 14,306 12,939 23,000 67.75% 20,082 2,918 23,000 (2,918) 838 Animal Control Expense 6,241 4,849 4,013 5,000 48.58% 4,779 221 5,000 (221) 8200 Total 247,623 219,598 214,891 247,600 48.64% - 231,789 - 15,811 242,600 (10,811) 25 TOTAL LAW ENFORCEMENT $ 247,623 S 219,598 S 214,891 S 247,600 48.64% 5 231,789 S 15,811 $ 242,600 5 (10,811) 65 NON -DEPARTMENT 7500 Materials & Supplies 901 South Bay Community Organization 5 3500 S 3,600 $ 2,600 $ 4,100 60.98% $ 4,100 5 - $ 4,100 S - 985 Contingency 4,640 5,000 4,427 25,000 0.00% 8,000 17,000 25,000 (17,000) 7500 Total 8,140 8,600 7,027 29,100 _ 8.59% 12,100 17,000 29,100 (17,000) 8000 Contractual Services 895 Insurance & Bond Expense 36,481 24,088 19,226 18,300 65.74% 18.031 269 22,300 (4,269) 8500 Community Promotion 915 Community Recognition 13,677 - 7,441 7,133 9,500 7,094 2,406 9,500 (2,406) 916 Civil Defense Expense 750 1,500 1,500 1,500 47.53% 713 787 750 (37) 917 Emergency Preparedness 1,342 4,086 2,935 4,500 0.00% 2,000 2,500 4,500 - (2,500) 8500 Total 15,769 13,027 11,568 15,500 5037% 9,807 5,693 14,750 (4,943) 65 TOTAL NON -DEPARTMENT S 60,390 _ $ 45,715 $ 37,822 S 62,900 35.51% 5 39,938 S 22,962 5 66,150 5 (26,212) 75 CITY PROPERTIES 8000 Contractual Services 925 Utilities $ 23,635 S 23,080 S 23,555 5 22,000 73.02% $ 24,065 5 (2,065) 5 23,800 5 265 930 Repairs & Maintenance 8,082 11,084 12,396 14,500 51.34% 12,444 2,056 14,500 (2,056) 932 Area Landscaping 10,705 15,138 13,928 25,600 23.58% 14,536 - 11,064 25,600 (11,064) 8000 Total 42,422 49,303 49,879 62,100 4758% 51,045 11,055 63,900 (12,855) 9000 Capital Outlay 946 Building & Equipment 9000 Total 225 225 75 TOTAL CITY PROPERTIES S 42,422 5 49,303 S 50,104 $ 62 100 47.58% S 51,045 $ 11,055 5 63,900 S (12,855) TOTAL GENERAL FUND EXPENDITURES $ 1,481,983 $ 1,502,876 S 1,540,402 S 1,865,727 52.15% S 1,736,630 S 129,097 $ 2,097,250 S (360,620) NET REVENUES BEFORE TRANSFERS 5 490,199 5 520,243 S 479,355 5 90,873 .4.70% S 227,437 $ 136,564 $ (162,000) 5 (389,437) 699 Fund Transfers (OUT) IN Traffic Safety Fund $ (12,000) 5 (2,669) S (36,007) S (55,450) 0.00% (55,450) S (41,450) S 14,000 Transportation Development Act Fund 417 - - - - Capital Improvement Fund 10,957 (195,000) (195,000) Municipal Self Insurance Fund - - _ - Underground Utility Fund - (250,000) (250,000) 0.00% (250,000) Community Facilities Fund - - - (62,600) 0.00% (62,600) - 62,600 Refuse Collection Fund 12,000 24,000 24,000 24,000 66.67% 24,000 24,000 - 699 Total 417 21,332 (251,050) (344,050) -4.65% (344,050) (212,450) 131,600 NETREVENUE(DEFICIT) AFTER TRANSFERS 5 490,616 $ - 541,574 $ 228,305 S (253,177) -4.63% S (116,613) $ 136,564 S (374,450) S (257,837) City of Rolling Iblls 25 2017-2018 Budget CITY OF ROLLING BILLS GENERAL FUND REVENUES & EXPENDITURES HISTORICAL ACTUAL - FY 2013/14 to FY 2015116 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL CURRENT TREND ADJUSTED YTD PROJECTED Favorable PROPOSED Variance FY 13/14 - FY 14/15 FY 15/16 ANNUAL % FY 16/17 (unfavorable) BUDGET Favorable BUDGET BUDGET BUDGET FY17/18 (unfavorable) FY 16/17 USED FY 16/17 FY 16/17 PROJECTED FUND BALANCE Total to begin - S 3,340,499 S 3,831,115 S 4372,689 S 4,600,994 S 4,600,994 - S 4,484,381 Total to begin- Adjustment Total to end S 3,831,115 S 4,372,689 S 4,600,994 $ 4,347,817 S 4,484,381 5 4,109,931 Less reserves: Working capital - Budget contingency - - - - - 390 Prepaids 16,187 27,797 37,436 37,436 392 Committed - 393 Assigned 36,367 36,367 Total reserves 52,554 64,164 37,436 37,436 398 UNASSIGNED FUND BALANCE S 3,778,562 S 4,308,525 S 4,563,558 $ - 4,347,817 S 4,484,381 $ 4,072,495 City of Rolling Hi is 26 2017-2018 Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Rolling Hills 2017-2018 Budget CITY OF ROLLING HILLS COMMUNITY FACILITIES FUND HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 12 COMMUNITY FACILITIES FUND 4000 REVENUES 446 Subdivision -Quimby Act $ - $ - $ - $ - $ - $ $ - 670 Interest Earned 90 76 100 100 100 100 Total Revenues $ 90 $ 76 $ 100 $ 100 $ 100 $ $ 100 7000 EXPENDITURES 933 Equestrian Facilities Maintenance 5,000 5,000 5,000 5,000 934 Equestrian Facilities Improvement 5,430 - 935 Tennis Facilities Improvement - 50,000 50,000 936 Riding Ring & Storm Hill Park - - 937 Storm Hill Park - - - 938 Tennis Maintenance Expense 354 5,000 5,000 - 5,000 943 Women's Club 2,150 2,500 2,700 2,100 600 2,700 944 WPC - Habitat & Misc Project - - - - 951 PV Peninsula HS Swimming Pool Total Expenditures $ 7,580 $ 2,500 $ 5,354 $ 62,700 $ 62,100 $ 600 $ 12,700 NET REVENUES BEFORE TRANFERS (7,490) (2,424) (5,254) (62,600) (62,000) 600 (12,600) 618 Operating Transfer in/out General Fund - - - 62,600 62,600 - - NET REVENUE(DEFICIT) AFTER TRANSFERS $ (7,490) $ (2,424) $ (5,254) $ $ 600 $ 600 $ (12,600) 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 56,798 $ 49,308 $ 46,884 $ 41,630 $ 41,630 $ 42,230 398 Unassigned Fund Balance Ending 49,308 46,884 41,630 41,630 42,230 29,630 Less Reserves: 392 Subdivision Quimby Act 23,348 23,348 23,348 23,348 23,348 23,348 398 Unassigned Fund Balance Ending $ 25,960 $ 23,536 $ 18,282 $ 18,282 $ 18,882 $ 6,282 City of Rolling Hills 27 2017-2018 Budget CITY OF ROLLING HILLS MUNICIPAL SELF INSURANCE FUND HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 60 MUNICIPAL SELF INSURANCE FUND 4000 REVENUES 505 Disaster Grants 506 Refund - PERMA 510 Settlements $ $ $ $ $ $ Total Revenues $ $ $ $ $ $ $ 7000 EXPENDITURES 926 Slide Maintenance $ - $ - $ - $ - $ - $ - $ - 801 City Attorney 5,661 5,483 235 6,000 3,000 3,000 3,000 945 Geology & Engineering Expense - - - - 909 Reimbursement - RHCA 910 Land Movement - 911 AR -1 Poppy Trail Expense 912 Reimbursement- Poppy Trail Total Expenditures $ 5,661 $ 5,483 $ 235 $ 6,000 $ 3,000 $ 3,000 $ 3,000 NET REVENUES BEFORE TRANFERS (5,661) (5,483) (235) (6,000) (3,000) 3,000 (3,000) 618 Operating Transfer in/out General Fund - - - - - - - NET REVENUE(DEFICIT) AFTER TRANSFERS $ (5,661) $ (5,483) $ (235) $ (6,000) $ (3,000) $ 3,000 $ (3,000) 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 494,084 $ 488,424 $ 482,942 $ 260,374 $ 260,374 398 Unassigned Fund Balance Ending $ 488,424 $ 482,942 $ 482,707 $ 254,374 $ 257,374 Less: A/R: #1 Poppy Trail Expense (222,332) 398 Unassigned Fund Balance Ending $ 257,374 $ 254,374 $ 260,374 $ 254,374 $ 257,374 $ 254,374 City of Rolling Hills 28 2017-2018 Budget CITY OF ROLLING HILLS REFUSE COLLECTION FUND HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 50 REFUSE COLLECTION FUND 4000 REVENUES 665 Service Charges $ 755,789 $ 757,764 $ 770,040 $ 768,900 768,900 $ - $ 768,900 441 Construction & Demo Permits 2,110 2,250 1,975 3,000 2,100 (900) 2,200 Total Revenues $ 757,900 $ 760,014 $ 772,015 $ 771,900 $ 771,000 $ (900) $ 771,100 7000 EXPENDITURES 815 Refuse Service Contract $ 731,313 $ 728,264 $ 755,980 $ 761,508 $ 761,508 $ (0) $ 774,800 776 Miscellaneous Expense - - 999 Operating Transfer Out - General Fund 12,000 24,000 24,000 24,000 24,000 - 24,000 Total Expenditures $ 743,313 $ 752,264 $ 779,980 $ 785,508 $ 785,508 $ (0) $ 798,800 NET REVENUES (DEFICIT) $ 14,587 $ 7,750 $ (7,965) $ (13,608) $ (14,508) $ (900) $ (27,700) 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 242,142 $ 256,729 $ 264,479 $ 256,514 $ 256,514 $ 242,006 398 Unassigned Fund Balance Ending 256,729 264,479 256,514 242,906 242,006 214,306 Reserves 392 Committed Fund Balance 175,000 175,000 175,000 175,000 175,000 175,000 398 Unassigned Fund Balance Ending $ 81,729 $ 89,479 $ 81,514 $ 67,906 $ 67,006 $ 39,306 29 City of Rolling Hills 2017-2018 Budget CITY OF ROLLING HILLS TRAFFIC SAFETY FUND HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 13 TRAFFIC SAFETY FUND 4000 REVENUES 481 Fines & Forfeitures $ 27,697 $ $ $ 50 $ 50 $ - $ 50 504 STPL Exchange - LACMTA - - 32,932 32,932 Total Revenues $ 27,697 $ $ $ 50 $ 32,982 $ 32,932 $ 50 7000 EXPENDITURES 927 Road Striping - Delineators - Paving $ 19,620 $ 11,875 $ 28,920 $ 47,000 $ 32,700 $ 14,300 $ 35,000 928 Traffic Engineering & Survey 3,154 6,247 3,699 5,000 4,000 1,000 4,000 929 Road Signs & Miscellaneous Expense 614 856 3,388 3,500 2,500 1,000 2,500 Total Expenditures $ 23,388 $ 18,978 $ 36,007 $ 55,500 $ 39,200 $ 16,300 $ 41,500 NET REVENUES BEFORE TRANFERS 4,309 (18,978) (36,007) (55,450) (6,218) 49,232 (41,450) 699 Transfers fr (to) General Fund 12,000 2,669 36,007 55,450 55,450 41,450 699 Transfers fr (to) Capital Projects Fund - - - NET REVENUE(DEFICIT) AFTER TRANSFERS $ 16,309 $ (16,309) $ $ - $ 49,232 $ 49,232 $ 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ - $ 16,309 $ 0 $ 0 $ 0 398 Unassigned Fund Balance Ending $ 16,309 $ 0 $ 0 $ 0 $ 49,232 $ 49,232 $ 49,232 City of Rolling Hills 30 2017-2018 Budget CITY OF ROLLING HILLS TRANSIT FUND - PROPOSITION A HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 25 TRANSIT FUND - PROPOSITION A 4000 REVENUES 500 Grant Revenue - Proposition A $ 31,975 $ 33,319 $ 34,205 $ 34,886 $ 34,900 $ 14 $ 36,200 670 Interest Earned 139 230 170 100 120 20 100 Total Revenues $ 32,114 $ 33,549 $ 34,375 $ 34,986 $ 35,020 $ 34 $ 36,300 7000 EXPENDITURES 905 Proposition A Exchange $ - $ 75,000 $ 75,000 $ 75,000 $ Total Expenditures $ - $ 75,000 $ $ 75,000 $ 75,000 $ $ 699 Transfers to General Fund NET REVENUE(DEFICIT) Al 1 ER TRANSFERS $ 32,114 $ (41,451) $ 34,375 $ (40,014) $ (39,980) $ 34 $ 36,300 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 30,169 $ 62,283 $ 20,832 $ 55,207 $ 55,207 398 Unassigned Fund Balance Ending $ 62,283 $ 20,832 $ 55,207 $ 15,193 $ 15,227 $ 15,227 $ 51,527 City of Rolling Hills 31 2017-2018 Budget CITY OF ROLLING HILLS TRANSIT FUND - PROPOSITION C HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 26 TRANSIT FUND - PROPOSITION C 4000 REVENUES 501 Grant Revenue - Proposition C $ 26,577 $ 27,697 $ 28,422 $ 28,950 $ 29,000 $ 50 $ 30,000 670 Interest Earned 139 201 142 75 150 75 75 Total Revenues $ 26,716 $ 27,898 $ 28,564 $ 29,025 $ 29,150 $ 125 $ 30,075 7000 EXPENDITURES 905 Proposition C Gifted $ - $ 70,000 $ $ 65,000 $ 65,000 $ $ Maintenance & Operation Total Expenditures $ - $ 70,000 $ $ 65,000 $ 65,000 $ $ 699 Transfers to General Fund NET REVENUE(DEFICIT) AFTER TRANSFERS $ 26,716 $ (42,102) $ 28,564 $ (35,975) $ (35,850) $ 125 $ 30,075 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 32,935 $ 59,651 $ 17,549 $ 46,113 $ 46,113 398 Unassigned Fund Balance Ending $ 59,651 $ 17,549 $ 46,113 $ 10,138 $ 10,263 $ 10,263 $ 40,338 City of Rolling Hills 32 2017-2018 Budget CITY OF ROLLING HILLS TRANSIT FUND - MEASURE R HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 27 TRANSIT FUND - MEASURE R 4000 REVENUES 502 GrantRevenue-MeasureR $ 19,793 $ 20,733 $ 21,292 $ 21,700 $ 22,000 $ 300 $ 22,500 670 Interest Earned 108 155 123 75 125 50 75 Total Revenues $ 19,901 $ 20,888 $ 21,415 $ 21,775 $ 22,125 $ 350 $ 22,575 7000 EXPENDITURES 907 Measure R Gifted $ - $ 50,000 $ $ 50,000 $ 50,000 $ $ Total Expenditures $ - $ 50,000 $ $ 50,000 $ 50,000 $ $ 699 Transfers to General Fund NET REVENUE(DEFICIT) AFTER TRANSFERS $ 19,901 $ (29,112) $ 21,415 $ (28,225) $ (27,875) $ 350 $ 22,575 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 26,095 $ 45,996 $ 16,884 $ 38,299 $ 38,299 398 Unassigned Fund Balance Ending $ 45,996 $ 16,884 $ 38,299 $ 10,074 $ 10,424 $ 10,424 $ 32,999 City of Rolling Hills 33 2017-2018 Budget CITY OF ROLLING BILLS TRANSIT FUND - MEASURE M CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable FY 13/14 FY 14/15 FY 15/16 ANNUAL (unfavorable) BUDGET BUDGET 29 TRANSIT FUND - MEASURE M 4000 REVENUES 504 Grant Revenue - Measure M 670 Interest Earned Total Revenues 7000 EXPENDITURES 909 Measure M Gifted $ $ $ $ $ - $ 24,250 75 $ $ $ $ Total Expenditures $ 699 Transfers to General Fund NET REVENUE(DEFICIT) AFTER TRANSFERS $ $ $ $ $ - $ 24,325 $ $ $ $ $ $ $ $ $ $ $ - $ 24,325 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ $ - $ $ $ $ - 398 Unassigned Fund Balance Ending $ $ - $ $ $ $ 24,325 City of Rolling Hills 34 2017-2018 Budget CITY OF ROLLING HILLS Citizens' Option for Public Safety (COPS) HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 10 CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) 4000 REVENUES 570 COPS Allocation $ 100,000 $ 106,230 $ 114,618 $ 115,000 $ 129,300 $ 14,300 $ 140,000 670 Interest Earned 68 128 237 50 100 50 50 Total Revenues $ 100,068 $ 106,358 $ 114,856 $ 115,050 $ 129,400 $ 14,350 $ 140,050 7000 EXPENDITURES 840 COPS Program Expenditures 776 Miscellaneous Expenses $ 98,606 $ 84,456 $ 110,394 $ 123,600 $ 124,600 $ (1,000) $ 140,000 1209 Total expenditures $ 98,606 $ 84,456 $ 110,394 $ 123,600 $ 124,600 $ (1,000) $ 140,000 NET REVENUES (DEFICIT) $ 1,462 $ 21,902 $ 4,462 $ (8,550) $ 4,800 $ 13,350 $ 50 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 15,800 $ 17,262 $ 39,164 $ 43,626 $ 43,626 398 Unassigned Fund Balance Ending $ 17,262 $ 39,164 $ 43,626 $ 35,076 $ 48,426 $ 48,426 $ 48,476 35 City of Rolling Hills 2017-2018 Budget CITY OF ROLLING HILLS Supplemental Law Enforcement Services Fund (CLEEP) HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 11 Supplemental Law Enforcement Services Fund - CLEEP 4000 REVENUES 580 CLEEP - Technology Program $ - $ - $ - $ - $ - $ - $ - 670 Interest Earned 142 147 219 75 150 • 75 75 Total Revenues 7000 EXPENDITURES 845 CLEEP - Technology Program 776 Miscellaneous Expenses $ 142 $ 147 $ 219 $ 75 $ 150 $ 75 $ 75 $ 1,969 $ 1209 Total expenditures $ 1,969 $ - $ 49,000 $ 29,600 $ 19,400 $ 16,500 - $ 49,000 $ 29,600 $ 19,400 $ 16,500 NET REVENUES (DEFICIT) $ (1,827) $ 147 $ 219 $ (48,925) $ (29,450) $ 19,475 $ (16,425) 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 52,231 $ 50,404 $ 50,551 $ 50,770 $ 50,770 398 Unassigned Fund Balance Ending $ 50,404 $ 50,551 $ 50,770 $ 1,845 $ 21,320 $ 21,320 $ 4,895 City of Rolling Hills 36 2017-2018 Budget CITY OF ROLLING HILLS UTILITY FUND HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 41 UTILITY FUND 4000 REVENUES 550 Underground Utility $ $ - $ $ $ $ $ 7000 EXPENDITURES 886 Underground Utility Project $ 1,869 $ - $ 33,800 $ 150,000 $ 150,000 $ - $ 150,000 887 Sewer Feasibility Project 5,908 - - - - Total expenditures $ 7,777 $ - $ 33,800 $ 150,000 $ 150,000 $ - $ 150,000 NET REVENUES BEFORE TRANFERS (7,777) (33,800) (150,000) (150,000) (150,000) 699 Transfers fr (to) General Fund - 250,000 250,000 250,000 - NET REVENUE(DEFICIT) AFTER TRANSFERS $ (7,777) $ - $ 216,201 $ 100,000 $ 100,000 $ - $ (150,000) 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 1,028,083 $ 1,020,306 $ 1,020,306 $ 1,236,507 $1,236,507 398 Unassigned Fund Balance Ending $ 1,020,306 $ 1,020,306 $ 1,236,507 $ 1,336,507 $1,336,507 $ 1,336,507 $ 1,186,507 City of Rolling Hills 37 2017-2018 Budget CITY OF ROLLING HILLS CAPITAL PROJECT FUND HISTORICAL ACTUAL - FY 2013/14 to 2015/16 CURRENT TREND - FY 2016/17 PROPOSED BUDGET - FY 2017/18 HISTORICAL ACTUAL ADJUSTED PROJECTED Favorable PROPOSED FY 13/14 FY 14/15 FY 15/16 ANNUAL FY 16/17 (unfavorable) BUDGET BUDGET FY 16/17 FY 17/18 FY 16/17 40 CAPITAL PROJECT FUND 4000 REVENUES $ $ $ $ $ $ $ Non -Building Improvements 7000 EXPENDITURES 947 Non -Building Improvements - Tennis Courts $ 948 City Hall Improvements 949 Office Technology Equipment Total expenditures $ NET REVENUES BEFORE TRANFERS 999 Transfers fr (to) General Fund 999 Transfers fr (to) Traffic Safety Fund NET REVENUE(DEFICIT) AFTER TRANSFERS $ $ $ $ $ $ - $ 195,000 $ $ $ $ $ - $ 195,000 (10,956) $ - $ (10,956) $ 3000 FUND BALANCE 398 Unassigned Fund Balance Beginning $ 10,956 $ 10,956 $ 10,956 $ 398 Unassigned Fund Balance Ending $ 10,956 $ 10,956 $ - $ (195,000) 195,000 $ $ City of Rolling Hills 38 2017-2018 Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Rolling Hills 2017-2018 Budget CITY OF ROLLING HILLS FIVE YEAR FINANCIAL FORECAST GENERAL FUND FY 2016-2017 TO 2021-2022 VARIANCE ADJUSTED FAVORABLE AUDITED ANNUAL PROPOSED (UNFAVORABLE) ASSUMPTIONS ACTUAL BUDGET PROJECTED BUDGET PROPOSED VS 2018 2019 2020 2021 FY FY FY FY FY 15/16 FY 16/17 FY 16/17 FY 17/18 PROJECTED 2019 2020 2021 2022 2018-2019 2019-2020 2020-2021 2021-2022 FIVE YEAR FINANCIAL FORECAST SUMMARY BEGINNING FUND BALANCE 4,372,689 S 4,600,994 S 4,600,994 S 4,484,381 5 4,109,931 $ 3,981,365 $ 4,006,458 $ 4,004,482 GENERAL FUND REVENUES TAXES $ 1,044,370 $ 966,800 $ 1,005,859 $ 1,014,700 0.88% 1.80% 1.95% 1.97% 1.98% $ 1,032,998 $ 1,053,100 $ 1,073,810 $ 1,095,040 OTHER AGENCIES 186,866 197,000 196,984 200,000 1.53% 2.00% 2.00% 2.00% 2.00% 204,000 208,080 212,242 216,486 LICENSES & PERMITS 628,801 601,900 575,573 597,900 3.88% 1.03% 1.52% 1.76% 2.00% 604,082 613,248 624,031 636,512 USE OF PROPERTY & MONEY 87,137 90,950 88,939 92,950 4.51% 2.15% 2.11% 2.06% 2.02% 94,950 96,950 98,950. 100,950 EXCHANGE FUNDS - 56,250 56,250 - 0.00% 0.00% 0.00% 0.00% 0.00% 56,250 - 56,250 OTHER REVENUES 72,583 43,700 40,462 29,700 -26.60% 2.63% 19.07% -11.45% 18.28% 30,482 36,294 32,137 38,014 TOTAL REVENUES S 2,019,757 5 1,956,600 S 1,964,067 5 1,935,250 -1.47% 4.52% -0.75% 4.47% -0.50% $ 2,022,762 $ 2,007,672 $ 2,097,421 S 2,087,002 qC-C GENERAL FUND EXPENDITURES 01 CITY ADMINISTRATION EMPLOYEE SALARIES S 307,385 $ 314,300 S 308,218 $ 324,200 5.19% 2.00% 2.00% 2.00% 2.00% $ 330,684 $ 337,298 $ 344,044 $ 350,925 EMPLOYEE BENEFITS 136,616 135,717 145,420 335,050 130.40% 1.32% -48.25% 9.65% -1.19% 339,474 175,692 192,649 190,350 TOTAL PERSONNEL 444,001 450,017 453,637 659,250 45.33% 1.65% -23.45% 4.62% 0.85% 670,158 512,989 536,693 541,274 MATERIALS & SUPPLIES 75,283 85,400 78,026 87,550 12.21% 3.48% 1.98% 1.99% 2.00% 90,596 92,388 94,226 96,115 CONTRACTUAL SERVICES 58,728 86,800 80,901 113,800 40.67% 2.35% -23.39% 36.81% -22.16% 116,470 89,228 122,077 95,020 CAPITAL OUTLAY 6,723 10,000 8,768 - -100.00% 0.00% -100.00% 0.00% -100.00% 2,500 - 2,500 - 01 TOTAL CITY ADMINISTRATION 584,736 632,217 621,333 860,600 38.51% 2.22% -21.04% 8.77% -3.06% 879,724 694,605 755,495 732,408 05 FINANCE EMPLOYEE SALARIES - N/A 0.00% 0.00% 0.00% 0.00% EMPLOYEE BENEFITS 212 - N/A 0.00% 0.00% 0.00% 0.00% - TOTAL PERSONNEL 212 - N/A 0.00% 0.00% 0.00% 0.00% - - - MATERIALS & SUPPLIES 450 160 614 650 5.86% 3.00% 3.00% 3.00% 3.00% 670 690 710 732 CONTRACTUAL SERVICES 105,169 110,400 106,659 113,800 6.70% 1.70% 2.00% 2.00% 2.00% 115,740 118,055 120,416 122,824 CAPITAL OUTLAY 437 20,000 20,000 30,000 0.00% 0.00% 0.00% 0.00% 0.00% 2,500 - 2,500 - 05 TOTAL FINANCE 106,268 130,560 127,273 144,450 13.50% -17.68% -0.14% 4.11% -0.06% 118,910 118,744 123,626 123,556 City of Rolling Hills 39 2017-2018 Budget CITY OF ROLLING HILLS FIVE YEAR FINANCIAL FORECAST GENERAL FUND FY 2016-2017 TO 2021-2022 VARIANCE ADJUSTED FAVORABLE AUDITED ANNUAL PROPOSED (UNFAVORABLE) ASSUMPTIONS 15 PLANNING & DEVELOPMENT EMPLOYEE SALARIES 179,267 197,400 191,218 204,400 6.89% 2.00% 2.00% 2.00% 2.00% 208,488 212,658 216,911 221,249 EMPLOYEE BENEFITS 55,602 79,950 77,027 87,200 13.21% 2.49% 3.62% 4.00% 4.27% 89,374 92,605 96,313 100,424 TOTAL PERSONNEL 234,869 277,350 268,244 291,600 8.71% ' 2.15% 2.49% 2.61% 2.70% 297,862 305,263 313,224 321,673 MATERIALS & SUPPLIES 2,308 10,000 3,584 10,850 202.73% 1.08% 1.09% 1.10% 1.11% 10,967 11,086 11,208 11,332 CONTRACTUAL SERVICES 309,403' 443,000 393,423 403,400 2.54% -0.07% 3.53% 3.54% 3.56% 403,100 417,334 432,125 447,496 CAPITAL OUTLAY - - - 13,700 0.00% -81.75% 0.00% 0.00% 0.00% 2,500 2,500 15 TOTAL PLANNING & DEVELOPMENT 546,580 730,350 665,252 719,550 8.16% -0.71% 2.70% 3.46% 2.83% 714,429 733,684 759,058 780,501 25 LAW ENFORCEMENT 214,891 247,600 231,789 242,600 4.66% 4.69% 4.70% 4.71% 4.71% 253,980 265,913 278,429 291,551 65 NON -DEPARTMENT 37,822 62,900 39,938 66,150 65.63% 1.81% 1.85% 1.88% 1.92% 67,350 68,594 69,885 71,224 75 CITY PROPERTIES 50,104 62,100 51,045 63,900 25.18% 15.71% -21.50% 20.45% -11.55% 73,936 58,037 69,906 61,835 TOTAL GENERAL FUND EXPENDITURES S 1,540,402 S 1,865,727 S 1,736,630 S 2,097,250 20.77% 0.53% -8.00% 6.02% 0.23% S 2,108,328 5 1,939,578 S 2,056,398 S 2,061,075 NET REVENUES BEFORE TRANSFERS 479,355 90,873 227,437 (162,000) -171.23% -47.18% -179.58% -39.76% -36.80% (85,566) 68,093 41,023 25,927 TRANSFERS (251,050) (344,050) (344,050) (212,450) -38.25% -79.76% 0.00% 0.00% 0.00% (43,000) (43,000) (43,000) (43,000) NET REVENUE(DEFICIT) AFTER TRANSFERS S 228,305 S (253,177) S (116,613) S (374,450) 221.10 % -65.67 % -119.52 % -107.88 % 763.50 % S (128,566) S 25,093 5 (1,977) S (17,073) ENDING FUND BALANCE S 4,600,994 S 4,347,817 5 4,484,381 5 4,109,931 5 3,981.365 S 4,006,458 5 4,004,482 S 3,987,409 ACTUAL BUDGET PROJECTED BUDGET PROPOSED VS 2018 2019 2020 2021 FY FY FY FY FY 15/16 FY 16/17 FY 16/17 FY 17/18 PROJECTED 2019 2020 2021 2022 2018-2019 2019-2020 2020-2021 2021-2022 City of Rolling Hills 40 2017-2018 Budget CITY OF ROLLING HILLS CASH BUDGET FISCAL YEAR 2017-2018 FORECAST (based on average of nine years actual) (Actual/Forecast)) Deposits, Credits & Transfers July August September October November December January February March April May June FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST FORECAST Totals Cash Deposits OPUS Checking $ 91,963 $ 37,263 $ 49,830 $ 42,335 $ 64,106 $ 55,245 $ 98,401 $ 79,171 $ 55,667 $ 65,540 $ 49,781 $ 62,524 $ 751,827 Cash Deposits OPUS Money Market 95,511 52,395 44,762 38,173 68,592 610,930 256,951 177,199 176,615 376,913 272,141 31,538 2,201,722 CashTransfersln 72,857 139,286 130,000 185,429 35,714 96,143 17,857 119,714 64,000 92,857 14,286 968,143 Cash Transfers Out (66,429) (156,429) (56,352) (115,584) (14,286) (220,210) (161,958) (88,989) (10,714) (174,164) (92,857) - (1,157,972) Total Cash Received OPUS 193,902 72,516 168,241 150,353 154,127 542,108 193,394 185,239 341,282 332,288 321,922 108,348 2,763,719 Cash Disbursements Council Approved Expenditures Mtg. #1 92,115 61,289 72,725 109,444 61,069 209,607 109,942 81,857 159,902 84,587 71,349 98,918 Council Approved Expenditures Mtg. #2 110,430 65,444 65,006 57,886 70,183 228,261 81,966 71,138 56,446 96,444 104,140 136,877 Total Disbursements 202,545 126,732 137,732 167,330 131,252 437,868 191,908 152,995 216,348 181,031 175,490 235,795 2,357,026 Cash Increase (Decrease) Cash Balance at Beginning of Month $ 271,460 $ 363,718 $ 345,563 $ 372,908 $ 309,937 $ 356,874 $ 602,418 $ 530,419 $ 580,294 $ 478,373 $ 690,142 $ 496,347 Cash Balance at End of Month $ 363,718 $ 345,563 $ 372,908 $ 309,937 $ 356,874 $ 602,418 $ 530,419 $ 580,294 $ 478,373 $ 690,142 $ 496,347 $ 215,915 (8,643) (54,217) 30,509 (16,978) 22,874 104,241 1,487 32,243 124,934 151,257 146,433 (127,447) 406,693 FISCAL YEAR 2016-2017 (Actual & Forecast) Deposits, Credits & Transfers ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL FORECAST FORECAST Cash Deposits OPUS Checking $ 99,286 $ 22,071 $ 42,029 $ 14,574 $ 46,682 $ 119,986 $ 14,994 26,062 $ 35,534 $ 152,121 $ 49,216 $ 61,564 $ 684,120 Cash Deposits OPUS Money Market 501,779 55,938 258,684 87,311 55,483 711,599 305,537 195,111 12,371 446,641 392,799 101,407 3,124,661 Cash Transfers In - - - - - Cash Transfers Out (250,000) (450,000) - (700,000) Total Cash Received OPUS $ 351,066 $ (371,991) $ 300,713 $ 101,885 $ 102,165 $ 831,585 $ 320,531 $ 221,173 $ 47,905 $ 598,762 442,015 162,971 $ 3,108,781 Cash Disbursements Council Approved Expenditures Mtg. #1 $ 63,772 $ 50,045 $ 65,963 $ 80,779 $ 78,238 $ 46,934 $ 32,247 $ 77,457 $ 238,104 $ 43,350 29,234 34,731 Council Approved Expenditures Mtg. #2 476,169 115,349 57,992 67,547 $ 82,486 461,186 70,643 107,356 62,472 130,293 132,873 69,794 Total Disbursements $ 539,940 $ 165,395 $ 123,955 $ 148,326 $ 160,724 $ 508,120 $ 102,891 $ 184,813 $ 300,576 $ 173,643 162,107 104,526 $ 2,675,015 Cash Increase (Decrease) (188,875) (537,386) 176,759 (46,441) (58,559) 323,465 217,640 36,360 (252,671) 425,119 279,908 58,446 433,766 Cash Balance at Beginning of Month 141,812 $ 568,458 $ 123,933 $ 276,774 $ 174,744 $ 243,459 $ 551,863 $ 735,924 $ 864,479 $ 520,168 $ 1,012,743 $ 553,539 Cash Balance at End of Month $ 568,458 $ 123,933 $ 276,774 $ 174,744 $ 243,459 $ 551,863 $ 735,924 $ 864,479 $ 520,168. 1,012,743 553,539 646,510 . City of Rolling Hills 47 2017-2018 Budget THIS PAGE INTENTIONALLY LEFT BLANK City of Rolling Hills 2017-2018 Budget RESOLUTION NO. 1208 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 2017-18 FISCAL YEAR APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. WHEREAS, the City of Rolling Hills has heretofore established its Base Year Appropriations Limit as $256,941; and WHEREAS, to the best of this City's knowledge and belief, the State Department of Finance figures reflect the following statistics relevant to the calculation of the 2017-18 Fiscal Year Appropriations Limit: California per capita personal income, 3.69% (plus three point six nine percent). Population Adjustments for County of Los Angeles for FY 2017-18, 0.57% (plus zero point five seven percent). NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: Section 1. Based on the foregoing figures and the provision of Article XIII B of the Constitution of the State of California, the following figure accurately represents the 2017-18 Fiscal Year Appropriation Limit of the City of Rolling Hills: $1,588,444. Section 2. The City Clerk shall certify to the passage of Resolution No. 1208. PASSED, APPROVED AND ADOPTED this 12th day of June, 2017. James Black, M.D. Mayor ATTEST: Heidi Luce City Clerk Resolution No. 1208 STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS The foregoing Resolution No. 1208 entitled: SS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 2017-18 FISCAL YEAR APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. was approved and adopted at a regular meeting of the City Council on June 17, 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: HEIDI LUCE CITY CLERK Resolution No. 1208 -2- $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- City of Rolling Hills - General Fund Historical Revenue & Expenditure Trends - FY 2017/18 Budget Amounts $4,600,994 $4,484,381 $3,758,602 $3,645,167 1 , 894 $3,321,129 $3,110,058 $4,372,689 $ 3,831,45' , 40,499 ' Fund Balance --O—Revenues —;L—Expenditures 9,931 $2,011,297 1,-76-7;5-3 - i- $2,023,119 $2,019,757 $1,935,250 $1,964,067 „, q-� 1,581,592 $1,620,797 $1 - $1,502,538 z, $ r 1 09 250 6 6 1;463,120 $1,972,182 169;941 1,740,747 : $1,73 30 $1,497,431 $1,437,199 $1 578 562 r $1,311,317 $1,396,196 $1,481,983 $1,502,876 $1,540,402 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Fiscal years 2006/07 to 2015/16 are actual amounts, FY 2016/17 projected amounts, FY 2017/18 proposed budget CITY OF ROLLING HILLS GENERAL FUND HISTORICAL GRAPH REVENUES & EXPENDITURES HIGHLIGHTS HISTORICAL ACTUAL - FY 2013/14 TO FY 2015/16 PROJECTED - FY 2016/17 PROPOSED BUDGET - FY 2017/18 GENERAL FUND SUMMARY OF TOP SIX REVENUES HISTORICAL AUDITED ACTUAL PROPERTY TAXES BUILDING & OTHER PERMIT FEES MOTOR VEHICLE IN LIEU TAX - VLF REAL ESTATE TRANSFER TAX VARIANCE, PLANNING & ZONING FEES PROPOSITION A EXCHANGE ALL OTHER REVENUES TOTAL GENERAL FUND REVENUES ^% FY 13/14 TO FY 16/17 A % FY 17/18 FY 13/14 FY 14/15 FY 15/16 FY 15/16 PROJECTED FY 15/16 PROPOSED $ 872,587 S 914,179 5 964,914 10.6% $ 960,005 -0.5% S 964,900 712,214 595,976 550,600 -22.7% 521,852 -5.2% 537,600 169,795 175,370 186,866 10.1% 196,984 5.4% 200,000 32,292 57,756 65,374 102.4% 36,118 -44.8% 41,800 41,656 54,416 56,772 36.3% 33,491 -41.0% 40,000 0 56,250 0 56,250 0 143,638 169,172 195,231 35.9% 159,367 -18.4% 150,950 S 1,972,182 52,023,119 (A) $2,019,757 2.4% $ 1,964,067 (A) -2.8% $1,935,250 -1.5% ^ �o FY 16/17 0.5% 3.0% 1.5% 15.7% 19.4% -100.0% -5.3% (A) NOTE: INCLUDES PROP. A EXCHANGE - FY 14/15 & FY 16/17 56K GENERAL FUND SUMMARY OF TOP SEVEN EXPENDITURES HISTORICAL AUDITED ACTUAL EMPLOYEE SALARIES EMPLOYEE BENEFITS BUILDING INSPECTION LA COUNTY/WILDAN STORM WATER MANAGEMENT CITY ATTORNEY LAW ENFORCEMENT FINANCE CONSULTING FEES ALL OTHER EXPENDITURES TOTAL GENERAL FUND EXPENDITURES BEFORE TRANSFERS NET GENRAL FUND TRANSFERS TOTAL GENERAL FUND EXPENDITUES NET REVENUE (DEFICT) AFTER TRANSFERS FUND BALANCE - AFTER TRANSFERS A% FY 13/14 TO FY 16/17 FY 13/14 FY 14/15 FY 15/16 FY 15/16 PROJECTED S 331,674 160,295 233,011 86,243 55,833 228,753 84,048 302,126 S 1,481,983 (417) S 1,481,566 $ 438,367 167,598 190,072 • 65,305 89,954 197,882 85,450 268,248 $1,502,876 (21,332) S 1,481,544 5 486,652 (B) 192,218 (B) 190,793 69,976 78,356 194,978 88,749 238,680 51,540,402 251,050 (F) $1,791,452 46.7% 19.9% -18.1% -18.9% 40.3% -14.8% 5.6% -21.0% $ 489,436 222,446 193,004 134,852 104,100 202,956 89,879 299,957 A% FY 15/16 0.6% 15.7% 1.2% 92.7% 32.9% 4.1% 1.3% 25.7% FY 17/18 PROPOSED $ 528,600 (G) 422,250 (E) 195,000 123,400 104,000 211,600 97,000 (II) 415,400 (D) 3.9% S 1,736,630 (C) 12.7% $2,097,250 (C) 344,050 (F) 212,450 20.9% $ 2,080,680 16.1% $ 2,309,700 A% FY 16/17 8.0% 89.8% 1.0% -8.5% -0.1% 4.3% 7.9% 38.5% 20.8% 11.0% $ 490,616 $ 541,574 S 228,305 -53.5% S (116,613) -151.1% S (374,450) 221% (B) FY 15-16 IS THE FIRST FULL YEAR OF THE ASSISTANT PLANNER'S SALARY & BENEFITS. (C) NOTE: FY 16/17 IS A PROJECTION OF YEAR-END BALANCES AND FY 17/18 IS A PROPOSED BUDGET - NOT ACTUALS. (D) NOTE: MAJOR VARIANCES: 30K ELECTION, 14K PLANNING DOC. STORAGE, 30K FINANCE SOFTWARE, 14K RAE. MITIGATION, 15K CITY HALL PARKING LOT (E) NOTE: 5185K TO ESTABLISH A TRUST FOR 50% CALPERS RETIREMENT LIABILITY OBLIGATION (F) NOTE: STARTING IN FY 15/16 GENERAL FUND IS TRANSFERRING 250K TO UNDERGROUND UTILITY FUND (BY POLICY - IF GF SURPLUS). (G) NOTE: S7.5K EMPLOYEE EXCEPTIONAL PERFORMANE BONUS POOL (H) NOTE: INCLUDES: RAMS, AUDITORS, ACTUARIAL COSTS & SOFTWARE MAINTEANCE FEES $ 3,831,115 $4,372,689 $4,600,994 20.1% $ 4,484,381 -2.5% $4,109,931 -8.4% FY 17-18 Final Proposed Budget 6/1/2017 9:08 AM t tt oivit,%t., Agenda Item No: 9-A LEGISLATIVE INFORMATION Home Bill Information Califomia Law Publications Other Resources My Subscriptions Mtg. Date: 06/12/17 My Favorites SB-649 Wireless telecommunications facilities. (2017-2018) SHARE THIS: 113 Date Published: 05/02/2017 09:00 PM AMENDED IN SENATE MAY 02, 2017 AMENDED IN SENATE MARCH 28, 2017 CALIFORNIA LEGISLATURE— 2017-2018 REGULAR SESSION SENATE BILL No. 649 Introduced by Senator Hueso (Principal coauthor: Assembly Member Quirk) (Coauthor: Senator Dodd) February 17, 2017 An act to amend Section 65964 of, and to add Section 65964.2 to, the Government Code, relating to telecommunications. LEGISLATIVE COUNSEL'S DIGEST SB 649, as amended, Hueso. Wireless telecommunications facilities. Under existing law, a wireless telecommunications collocation facility, as specified, is subject to a city or county discretionary permit and is required to comply with specified criteria, but a collocation facility, which is the placement or installation of wireless facilities, including antennas and related equipment, on or immediately adjacent to that wireless telecommunications collocation facility, is a permitted use not subject to a city or county discretionary permit. This bill would provide that a small cell is a permitted use, not subject only to a specified permitting process adopted by a city or county discretionary permit, county, if the small cell meets specified requirements. By imposing new duties on local agencies, this bill would impose a state -mandated local program. The bill would authorize a city or county to require an administrative permit encroachment permit or a building permit, and any additional ministerial permits, for a small cell, as specified. The bill would define the term "small cell" for these purposes. Under existing law, a city or county, as a condition of approval of an application for a permit for construction or reconstruction of a development project for a wireless telecommunications facility, may not require an escrow deposit for removal of a wireless telecommunications facility or any component thereof, unreasonably limit the duration of any permit for a wireless telecommunications facility, or require that all wireless telecommunications facilities be limited to sites owned by particular parties within the jurisdiction of the city or county, as specified. 4 This bill would require permits for these facilities to be renewed for equivalent durations, as specified. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason. Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. The Legislature finds and declares that, to ensure that communities across the state have access to the most advanced wireless communications technologies and the transformative solutions that robust wireless connectivity enables, such as Smart Communities and the Internet of Things, California should work in coordination with federal, state, and local officials to create a statewide framework for the deployment of advanced wireless communications infrastructure in California that does all of the following: (a) Reaffirms local governments' historic role and authority with respect to wireless communications infrastructure siting and construction generally. (b) Reaffirms that deployment of telecommunications facilities in the rights -of -way is a matter of statewide concern, subject to a statewide franchise, and that expeditious deployment of telecommunications networks generally is a matter of both statewide and national concern. (c) Recognizes that the impact on local interests from individual small wireless facilities will be sufficiently minor and that such deployments should be a permitted use statewide and should not be subject to discretionary zoning review. (d) Requires expiring permits for these facilities to be renewed so long as the site maintains compliance with use conditions adopted at the time the site was originally approved. (e) Requires providers to obtain all applicable building or encroachment permits and comply with all related health, safety, and objective aesthetic requirements for small wireless facility deployments on a ministerial basis. (f) Grants providers fair, reasonable, nondiscriminatory, and nonexclusive access to locally owned utility poles, ctrcct lights, streetlights, and other suitable host infrastructure located within the public right-of-way and in other local public places such as stadiums, parks, campuses, hospitals, transit stations, and public buildings consistent with all applicable health and safety requirements, including Public Utilities Commission General Order 95. (g) Provides for full recovery by local governments of the costs of attaching small wireless facilities to utility poles, street lights, streetlights, and other suitable host infrastructure in a manner that is consistent with existing federal and state laws governing utility pole attachments generally. (h) Permits local governments to charge wireless permit fees that are fair, reasonable, nondiscriminatory, and cost based. (1) Advances technological and competitive neutrality while not adding new requirements on competing providers that do not exist today. SEC. 2. Section 65964 of the Government Code is amended to read: 65964. As a condition of approval of an application for a permit for construction or reconstruction for a development project for a wireless telecommunications facility, as defined in Section 65850.6, a city or county shall not do any of the following: (a) Require an escrow deposit for removal of a wireless telecommunications facility or any component thereof. However, a performance bond or other surety or another form of security may be required, so long as the amount of the bond security is rationally related to the cost of removal. In establishing the amount of the security, the city or county shall take into consideration information provided by the permit applicant regarding the cost of removal. (b) Unreasonably limit the duration of any permit for a wireless telecommunications facility. Limits of less than 10 years are presumed to be unreasonable absent public safety reasons or substantial land use reasons. However, cities and counties may establish a build -out period for a site. A permit shall be renewed for an equivalent duration unless the city or county makes a finding that the wireless telecommunications facility does not comply with the codes and permit conditions applicable at the time the permit was initially approved. (c) Require that all wireless telecommunications facilities be limited to sites owned by particular parties within the jurisdiction of the city or county. SEC. 3. Section 65964.2 is added to the Government Code, to read: 65964.2. (a) A small cell shall be a permitted use not subject only to a permitting process adopted by a city or county discretionary permit pursuant to subdivision (b) if it satisfies the following requirements: (1) The small cell is located in the public right-of-way in any zone or in any zone that includes a commercial or industrial use. (2) The small cell complies with all applicable --state federal, state, and local health and safety regulations. regulations, including compliance with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et seq.). (3) The small cell is not located on a fire department facility. (b) (1) A city or county may require that the small cell be approved pursuant to a single administrative permit a building permit or its functional equivalent in connection with placement outside of the public right-of-way or an encroachment permit or its functional equivalent issued consistent with Sections 7901 and 7901.1 of the Public Utilities Code for the placement in public rights -of -way, and any additional ministerial permits, provided that the permit is all permits are issued within the time frames timeframes required by state and federal law. (2) An administrative permit Permits issued pursuant to this subdivision may be subject to the following: (A) The same administrative permit requirements as for similar construction projects and applied in a nondiscriminatory manner. (B) The submk ion of A requirement to submit additional information showing that the small cell complies with the Federal Communications Commission's regulations concerning radio frequency emissions referenced in Section 332(c)(7)(B)(iv) of Title 47 of the United States Code. (C) A condition that the applicable permit may be rescinded if construction is not substantially commenced within one year. Absent a showing of good cause, an applicant under this section may not renew the permit or resubmit an application to develop a small cell at the same location within six months of recision. (D) A condition that small cells no longer used to provide service shall be removed at no cost to the city or county. (E) Compliance with building codes, including building code structural requirements. (F) A condition that the applicant pay all electricity costs associated with the operation of the small cell. (G) A condition to comply with feasible design and collocation standards on a small cell to be installed on property not in the right-of-way. (3) The administrative permit Permits issued pursuant to this subdivision shall not be subject to: (A) Requirements to provide additional services, directly or indirectly, including, but not limited to, in -kind contributions from the applicant such as reserving fiber, conduit, or pole space. (B) The submission of any additional information other than that required of similar construction projects, except as specifically provided in this section. (C) Limitations on routine maintenance or the replacement of small cells with small cells that are substantially similar, the same size or smaller. (D) The regulation of any antennas micro wireless facilities mounted on cable strands. a span of wire. (c) A city or county shall not preclude the leasing or licensing of its vertical infrastructure located in public right-of- way or public utility easements under the terms set forth in this paragraph. Vertical infrastructure shall be made available for the placement of small cells under fair and reasonable fees, terms, and conditions and offered on .a nondiscri to esis-,`e oll ccHr ees shall -be ee t based, and shall not exceed thc lesser of either of the following: conditions, which may include feasible design and collocation standards. A city or county may reserve capacity on vertical infrastructure if the city or county adopts a resolution finding, based on substantial evidence in the record, that the capacity is needed for projected city or county uses. Fees shall be tiered or flat and within a range of $100 to $850 per small cell per year, indexed for inflation from the effective date of this section. (1)Thc costs of owncrship of thc percentage of thc volume of thc capacity of thc vertical infrastructure rendered unusable by a small cell telecommunications pole attachments in Section 1.1109(c)(2) of art 47 of the Code of Federal Regulations. (d) A city or county shall not unreasonably discriminate in thc leasing or licensing of against the deployment of a small cell on property owned by the city or county and shall make space available on property not located in the public right-of-way owned or operated by thc city or county for installation of a small cell. A city or county shall public right of way to thc under terms and conditions that are no less favorable than the terms and conditions under which the space is made available for comparable commercial projects or uses. These installations shall be subject to reasonable and nondiscriminatory rates, terms, and conditions. conditions, which may include feasible design and collocation standards. (e) Nothing in this section shall be construed to alter, modify, or amend any franchise or franchise requirements under state or federal law. (c) (0 For purposes of this section, the following terms have the following meanings: (1) (A) "Small cell" means a wireless telecommunications facility, as defined in Section 65850.6, using licensed or unlicensed spectrum that meets the following qualifications: (i) Any individual antenna, All antennas on the structure, excluding the associated equipment, is individually no more than three cubic feet in volume, and all antennas on thc structure total no more than six cubic feet in volume, whether in a single array or separate. (ii) (I) The associated equipment on pole structures does not exceed 21 cubic feet for poles that can support fewer than three providers or 28 cubic fcct for polc collocations that can support at least three providers, or the associated equipment on nonpolc struet-u-r-es-dees-net--exeeed-2-8-eutric--feet--fefreel-leeatiens-that-ean-suppert-fewer provided that any individual piece of associated equipment or pole structures do not exceed nine cubic feet. (II) The following types of associated ancillary equipment are not included in the calculation of equipment volume: (ia) Electric meters and any required pedestal. (ib) Concealment elements. (ic) Any telecommunications demarcation box. (id) Grounding equipment. (ie) Power transfer switch. (if) Cut off Cutoff switch. (ig) Vertical cable runs for the connection of power and other services. (B) "Small cell" includes a micro wireless facility that is no larger than 24 inches long, 15 inches in width, 12 inches in height, and that has an exterior antenna, if any, no longer than 11 inches. (8) (C) "Small cell" does not includ demarcation box. either of the following: (i) Coaxial or fiber optic cables that do not exclusively provide service to that small cell. (ii) Wireless facilities placed in any historic district listed in the National Park Service Certified State or Local Historic Districts or in any historical district listed on the California Register of Historical Resources or placed in coastal zones subject to the jurisdiction of the California Coastal Commission. (2) (A) "Vertical infrastructure" means all poles or similar facilities owned or controlled by a city or county that are in the public right-of-way or public utility easements and meant for, or used in whole or in part for, communications service, electric service, lighting, traffic control, signagc, or similar functions. (8) For purposes of this paragraph, the term "controlled" means having the right to allow subleases or sublicensing. A city or county may impose feasible design or collocation standards for small cells placed on vertical infrastructure, including the placement of associated equipment on the vertical infrastructure or the ground. (g) Existing agreements regarding the leasing or licensing of vertical infrastructure entered into prior to the effective date of this section remain in effect, subject to applicable termination provisions. The operator of a small cell may accept the rates of this section for small cells that are the subject of an application submitted after the agreement is terminated pursuant to the terms of the agreement. (h) Nothing in this section shall be construed to impose an obligation to charge a use fee different than those authorized by Part 2 (commencing with Section 9510) of Division 4.8 of the Public Utilities Code on a local publicly owned electric utility. (i) The Legislature finds and declares that small cells, as defined in this section, have a significant economic impact in California and are not a municipal affair as that term is used in Section 5 of Article XI of the California Constitution, but are a matter of statewide concern. SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because a local agency or school district has the authority to levy service charges, fees, or assessments sufficient to pay for the program or level of service mandated by this act, within the meaning of Section 17556 of the Government Code. 6/12/2017 League of California Cities - SB 649 — A "Small Cell" Bag of Empty Promises SB 649 — A "Small Cell" Bag of Empty Promises May 16,2017 Yesterday the League testified in the Senate Appropriations Committee in opposition to Sen. Ben Hueso's (D -San Diego) SB 649, a bill relating to the permitting and leasing of public property for installation of "small cells." League Legislative Representative Rony Berdugo fired off the following reasons why the proponents' promises of rapid 5G deployment, jobs, and giving locals discretion fall flat, noting that there's: • No requirement in the bill for the "small cells" to be equipped with 5G or even 4G technology; • No requirement in the bill for the "small cells" to be deployed in unserved and underserved communities of the state; and • Complete discretion over "small cell" installation is limited to only coastal zones and historic districts. He further explained why every other community will suffer from losing the benefits of complete discretionary review, such as: • Requiring small cells to blend into their environment, such as palm trees or paint colors on decorative infrastructure; • Preventing small cell installation outside of areas that may obstruct the view from someone's home or from installing other technology on the same property without "substantial evidence" for needing to do SO; • Negotiating a public benefit, such as access for police, fire, and library services; • Requiring regular maintenance, maintenance during certain hours of the day, or repair/replacement of broken or dilapidated "small cells;" and • The ability for cities to improve the character of their communities and their ability to attract business, especially for communities that have been historically marginalized. He concluded by informing the committee about the dangerous precedent SB 649 would set by eroding the ability for local governments to leverage public property to achieve the greatest public benefit, such as generating flexible general fund revenues to pay for services such as police, fire, and libraries or for providing network access to first responders. While cities across the state are welcoming the wireless industry into their communities, embracing new technologies, such a rollout should not happen at the expense of public input and local collaboration. The League's full testimony is available to watch. Next Steps https://www.cacities.org/Top/News/News-Articles/2017/May/SB-649-%E2%80%94-A-Small-Cell%E2%80%9D-Bag-of-Empty-Promises 1/2 6/12/2017 League of California Cities - SB 649 — A "Small Cell" Bag of Empty Promises The bill has until May 26 to clear the fiscal committee deadline should the bill pass out of committee , before it heads to the Senate floor for a vote. Cities are encouraged to contact legislators immediately and oppose SB 649. This is crucial if cities will be able to retain full discretion and ability to charge fair market rates over publicly owned property. A sample letter, along with the League's opposition letter is available at www.cacities.org/billsearch by plugging SB 649 into the search function. © 2017 League of California Cities ShareThis Copy and Paste https://www.cacities.org/Top/News/News-Articles/2017/May/SB-649-%E2%80%94-A-Small-Cell%E2%80%9D-Bag-of-Empty-Promises 2/2 6/12/2017 League of California Cities - SB 649 (Hueso) Wireless and Small Cell Telecommunications Facilities SB.649 (Hueso) Wireless and Small Cell Telecommunications Facilities Home > Policy & Advocacy > Action Center > SB 649 (Hueso) Wireless and Small CeII Telecommunications Facilities SB 649 (Hueso) Wireless and Small CeII Telecommunications Facilities Current Actions Items CDLeague Opposes This proposal unnecessarily and unconstitutionally strips local authority over public property and shuts out public input and local discretion by eliminating consideration of the aesthetic and environmental impacts of "small cells:' Take Action on this Item Letter will be sent to: Senator Ben Hueso Please modify this letter as needed to express your city's support or concerns for the issue at hand (salutation is automatically added): Dear Senator Hueso, The CITY OF CITY respectfully opposes your SB 649 related to the permitting of wireless and small cell telecommunications facilities. This proposal unnecessarily and unconstitutionally strips local authority over public property and shuts out public input and local discretion by eliminating consideration of the aesthetic and environmental impacts of "small cells." This proposal would prohibit local discretionary review of "small cell" wireless antennas , including equipment collocated on existing structures or located on new "poles, structures, or non -pole structures," including those within the public right-of- way and buildings. The proposal preempts adopted local land use plans by mandating that "small cells" be allowed in all zones as a use by -right. The CITY OF CITY respectfully opposes your SB 649 related to the permitting of Please sign the letter: First Name: https://www.cacities.org/Pol icy-Advocacy/Action-Center/SB-649-(Hueso)-Wireless-and-Small-Cell-Telecommuni Monday, June 12, 2017 10:49 AM Subject: Rolling Hills City Council Agenda Item No. 9 RE: Senate Bill 649 Date: Monday, June 12, 2017 10:30 AM From: Joaquin Ross <jross@mercuryllc.com> To: Mayor_CityCouncil@cityofrh.net Mayor_CityCouncil@cityofrh.net Cc: Raymond R. Cruz rcruz@cityofrh.net, hluce@cityofrh.net hluce@cityofrh.net, Gloria Leon gloria@ek-sunkin.com Conversation: Rolling Hills City Council Agenda Item No. 9 RE: Senate Bill 649 Good morning, On behalf of Verizon, I am submitting the following documents for consideration: • Cover letter from Jesus Roman, VP of Government Affairs, formally requesting an opportunity to discuss SB 649 • A background paper on 5G technology • A fact sheet on Senate Bill 649 • A case study on Verizon's strong commitment to public safety • A cover memo for a recent survey of the public's attitude towards this issue. Please notify me if you have any questions regarding the attached materials or if anyone requires additional information. Thank you, Joaquin Ross (415) 515-6101 ECEIVED Joaquin Ross Senior Vice President 770 L Street Suite 1440 Sacramento, CAI 95814 916.444.1380 office 'A' MA/ nlercurviic.corn JUN 12 2017 City of Rolling Hills By Page 1 of 1 verliz June 12, 2017 Mayor James Black, M.D. City of Roiling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 RE: Senate Bill 649 Dear Dr. Black. It has come to our attention there will be a discussion at the Rolling Hills City Council tonight on Senate Bill 649 (Hues()) relating to the local permitting process for small wireless facility installation (`small cells') in California. We believe this legislation strikes an appropriate balance between wireless providers and local government, and that it encourages ongoing wireless infrastructure investment in California while protecting municipal interests. We respectfully request an opportunity to meet with you to discuss the legislation at year earliest convenience. For several months, Verizon has led a campaign to reach out directly to local government leaders throughout the state to discuss the critical need to modernize the process for wireless infrastructure deployment. We have found many city leaders intrinsically recognize this need and some have taken proactive action to update their own city's processes to keep pace with technology advancements. The policy and technical briefings we have had, and continue to have, with local leaders has helped inform the legislative process so that together we can expand local best practices to the state level and communities across California. During this same time, Verizon representatives have traveled across the state to meet with any stakeholder willing to discuss this legislation in good faith. As a direct result of these discussions, the legislation has had 27 amendments to address local government concerns, such as ensuring continued authority over time, place and manner and feasible design and collocation standards. The attached materials include a background paper on 5G technology, a fact sheet on SB 649, a case study on Verizon's strong commitment to public safety and a memo from a nationally -recognized public opinion research finn. verhorri The Honorable James Black, M.D. City, of Rolling Hills June 12, 2017 Voters, taxpayers and residents agree this legislation strikes an appropriate balance between wireless providers and local governments and encourages ongoing investment in California's wireless infrastructure while protecting municipal interests. Most importantly, Californians view this legislation as serving a compelling public interest as they increasingly use wireless services to talk, text, access the Internet arid connect with public safety services. Wireless infrastructure providers are ready to invest in and expand California's network through small cell deployment. Small cells. and 5G technology, hold tremendous promise to help communities improve civic services, public safety, public transportation, health care, education, energy grids and the convenience of residents. Again. I respectfully request to meet face-to-face to discuss the legislation. This issue is simply too important to not get right, and we wish to continue to work cooperatively to address Local government concerns. In doing so, it is our hope we can earn the support of the City of Rolling Hills for Senate Sill 649. Sincerely, St,Maio A (Rtftft-4.--d Jesus G. Roman Vice President of Government Affairs Public Policy & Legal Affairs Go: Mayor Pro Tem Patrick Wilson Councilmember Bea Dieringer Councilmember Leah Mirsch Councilmember Jeff Pieper Mr. Raymond Cruz, City Manager 5G: The Advanced Wireless Technology California Needs to Relieve Data Congestion and Build the Network of the Future The demand for advanced wireless connectivity and capacity continues to increase exponentially every year. In 2014, mobile data traffic was nearly 3D times the size of the entire global Internet in 2000. Last year, wireless networks carried more than 100,000 times the traffic than in 2008. Almost 92% of Californians use or own a cellphone or smartphone, and more than 18 million residents use their mobile device to access the Internet. This unprecedented explosion in mobile data traffic fuels global economic growth and productivity and drives new innovations in smartphone applications, telemedicine, immersive distance learning, traffic management and other smart community solutions, the Internet of Things and virtual reality. And at the center of this global technological revolution lies California. But often lost in the excitement are the practical challenges providers face in supporting this mobile data tsunami. Wireless infrastructure and networks must be engineered and built to handle growing and fluctuating traffic generated by users, time -of -day usage variations, geographic and topographical coverage challenges, and ever increasing user density and migration. As a result, providers must constantly invest in building, upgrading and expanding the speed and capacity of their networks, using the newest equipment and technologies, to keep pace with today's needs and lay the groundwork for further growth. Wireless infrastructure providers are ready to deploy 5G. But permitting processes must be modernized. Outdated local permitting regulations work to block or slow building wireless facilities and investing in and expanding the network, exacerbating today's growing wireless data congestion and impeding future network transformations, slowing the global engine of growth and innovation. 5G networks are the next generation of advanced wireless connectivity able to handle 1,000 times the current traffic volume at exponentially faster speeds. The deployment of 5G is essential to ensure California consumers, businesses and communities continue to enjoy the near -limitless benefits of the world's most advanced wireless networks. viz re Hove et -works Operate: 5G utilizes millimeter -wave, high -band radio -frequency spectrum which requires a network of "small cells" to transmit the signal to end users. In addition, "small cells" boost the capacity of existing 4G LTE networks to handle growing pressure on network congestion in dense, high -demand areas. "Small cells" are strategically placed on utility poles, streetlights and structures in the public right of way. They are linked by fiber to boost capacity, speed and coverage in high demand areas. Technology : Provide structural relief for the dramatic growth in mobile data traffic • "Small cells" fortify existing 4G LTE networks by taking the pressure off macro towers during periods of high congestion. Provide Up to 10x Faster Transmission Speeds • 5G networks can achieve peak download speeds of 10 gigabit per second (gps) - twenty times the 40-50 mbps of today's 4G networks. Accelerate "load times" • 5G will reduce the "latency" (the delay in sending data to another device) to about one millisecond (ms) from today's 50 ms via 4G. This will be essential for new technologies like autonomous vehicles and remote surgery. "Small cells" are a fraction of the size of traditional cell towers and are designed to blend into the environment. Open the pathway to a more "connected world" • 5G offers the capacity and bandwidth to accommodate billions of connected devices - from "wearables" to smart homes to connected cars. • 5G could help communities across the country reduce energy usage, ease traffic congestion and lower fuel costs.' Help save lives through faster communication • A 60 second improvement in first responder response time translates to a reduction of 8% in mortality. 2 5G will empower California to aintain its global competitive advantage: • California leads the nation with 1.1 million employees in the technology sector. • Since 2008, with the launch of Apple's iOS App Store, California employs over 22% of all U.S. "app economy" developers with 375,000 jobs. Our nearest competitor is New York with 9.4%. • 5G deployment could foster up to 3 million new jobs in construction, network installation, engineering and planning.3 • According to the California Chamber of Commerce, for every job created in the technology sector, approximately 4.3 jobs are created in other sectors throughout the local economy. • Since 2010, the wireless industry has invested more than $200 billion in infrastructure. 1 Accenture Study TBD 2 Deloitte Study TBD Accenture Study TBD vetho 1 SE3 649 would modernize the local permitting process for small wireless facility iisfalllafion ("small cells") in California. It would make small cells a "permitted use" statewide for zoning purposes while empowering local governments to adopt and enforce their own local health, safety and design standards for small cell deployment within a workable, efficient and streamlined framework. Why SB 649 is needed The demand for advanced wireless connectivity and capacity is soaring. Consumers today typically carry multiple broadband connected devices on them at all times, and the amount of data consumers are using over each of these devices is increasing exponentially. In the US, according to Cisco, mobile data traffic will reach 6.1 Exabytes per month by 2021 (the equivalent of 1,514 million DVDs each month). To meet this demand, providers must fortify (or "densify") their existing networks with small wireless facilities known as "small cells." Small cells add data capacity to existing 4G LTE networks and are essential to deploying the next generation of wireless broadband technology, 5G. 5G will help communities improve infrastructure, public transportation, public safety, air quality, health care, education, energy grids and overall convenience for their citizens. Small cells are vital components.of wireless broadband infrastructure that fortify existing 4G LTE networks and will power 5G: They are far less obtrusive than traditional 150 foot cell r ,y, tOrWtr-ZstSmall cells are placed on existing light poles," utility poles and other vertical structures. They consist of two main components small -antennas placed at or near the top of the pole or structure that are cumulatively no more than six cubic feet in volume and ancillary equipment such as remote radio heads and cabinets placed lower on or near the existing structure that cumulatively may not exceed 28 cubic feet Importantly, these volume limitations -- are cumulative; meaning the individual components are placed on or near the structure in compliance with mall local health, safety and design standards. The ProbEem SmaE ceEs are beEsehreg treated the same as l 50 - foot macro tower Access/Cost Many localities simply refuse to allow providers to attach small wireless facilities to locally -owned utility poles, street lights and other vertical structures in the public right of way or they slow roll deployment by demanding extremely high attachment fees that far exceed what they charge other utilities for pole attachments. These outright denials of access and exorbitant fees totally block deployment in some cities, and the negotiating power of larger cities impedes the deployment of advanced wireless communications infrastructure in other communities across California. Process In almost all localities, wireless providers cannot deploy a single small cell on any existing structure, even utility poles in the right of way, without first getting a "conditional use permit" from the local zoning board, a cumbersome process that requires individual public hearings that are often exploited by small groups of development opponents to block or delay critical broadband infrastructure deployment in our communities. But while it may have made sense to require special zoning approval to erect a new, 150 -foot macro tower on a hill in front of the Hollywood sign, it makes no sense to apply this same requirement for small cells that are far less obtrusive than cell towers and are placed on The fee to attach a small cell to a streetlight shouldn't be the same as that charged to erect a new, large macro tower. Instead, localities should grant all communications providers nondiscriminatory, nonexclusive access to street lights, utility poles and other vertical infrastructure in the public right of way for small cell attachment at fair, reasonable and nondiscriminatory prices and in compliance with all health, safety and design standards applicable to utility distribution facilities in the public right of way. existing poles and other structures already being utilized to provide utility services. California needs the most advanced wireless infrastructure to keep up with consumer demand and to prepare for 5G. The current process would make it impossible to fully deploy the 5G network. Instead, California should adopt a new regulatory framework for small wireless facilities deployment that modernizes the zoning process and empowers local governments to adopt and enforce their own local health, and safety and design standards for small cell deployment in a way that works better and more efficiently for all parties. S 649 Framework Costs: Fees charged by localities to attach small wireless facilities to locally -owned vertical infrastructure in the public right of way should be fair, reasonable and ensure the locality receives full recovery of all costs of attachment, consistent with the standard the Legislature previously adopted for municipally owned utility infrastructure. Wireless permits fees should also be fair, reasonable and cost -based. Access: All communications providers should have fair, reasonable and nondiscriminatory access to attach small wireless facilities to locally -owned utility poles, street lights and other vertical infrastructure suitable for utility attachment in the public rights -of -way. Process: Small wireless facilities attachment should be a "permitted use" statewide subject to issuance of a ministerial wireless attachment or encroachment permit and in compliance with all applicable health and safety codes, building codes and reasonable design standards. Permits should be processed within applicable federal time deadlines consistent with existing state and federal law. SB 649 would make small wireless facilities installation a "permitted use" for zoning purposes while establishing a new permitting framework for small wireless facilities that empowers local governments to adopt and enforce their own building, health and safety codes and reasonable design standards. Wireless providers would still be required to obtain permits, but they would be approved or Here's how a small wireless facility might look on a street light pole: denied in a programmatic, ministerial type -fashion focused on compliance with local codes. The municipality has the right to deny an application that does not meet objective requirements. This is the right balance to ensure that wireless networks can meet consumer needs while caring for vital municipal interests. Qll A partner you can rely on in a crisis. The demand for advanced wireless connectivity and capacity continues to increase exponentially every year. Almost 92% of Californians use or own a cellphone or smartphone, and more than 18 million residents use their mobile device to access the Internet. The impact of this rapid rise in mobile subscribers has put existing wireless infrastructure under strain, especially during peak periods. As a result, wireless providers must constantly invest in building, upgrading and expanding the speed and capacity of their networks, using the newest equipment and technologies, to keep pace with today's needs and lay the groundwork for further growth. This ongoing investment in California's wireless infrastructure comes at no cost to taxpayers but plays a critical role in helping to advance health care and ensure public safety, especially for California's most vulnerable populations. Most people will only make one 9-1-1 call in their lifetime, but it will be the most important call to local government that residents ever make. The Federal Communications Commission finds, "For many Americans, the ability to call 9-1-1 for help in an emergency is one of the main reasons they own a wireless phone." In California, 26,712,201 calls to 9-1-1 were made - the most for any state in the nation. Of these, nearly 80%, or 21,249,991 calls were made from cellular devices. Statewide 5G deployment will have a significant impact on public safety and emergency services, including Next Generation 9-1-1, text to 9-1-1, predictive analysis, early earthquake warning systems and may help cut response times of emergency services. Even a 60 -second improvement in first responder response time translates to a reduction of 8% in mortality. 5G will also enable first responders and emergency room doctors to receive and send live, real-time video and sensor data from an emergency scene, along with patient vitals and medical records - all before the patient arrives at the hospital. The need for emergency telecommunications during a natural or man-made disaster led Verizon to develop the Crisis Response Fleet and wireless Crisis Response Teams to support fire, police and EMS operations. With COWs (Cell on Wheels), COLTs (Cell on Light Trucks), CROWs (Cellular Repeater on Wheels) and GOATs (Generator On A Trailer) at their disposal, Verizon's Crisis Response Teams are trained and experienced professionals who have responded to floods, forest fires, industrial fires and hazard material spills in California. A few of the public emergencies Verizon has responded to include: Clear Lake Flood Oroville Dam Station Fire Oak Glen Fire Pendleton Fire South Napa Earthquake Humboldt Lightning Fires Fork Complex Fires River Complex Fires South Complex Fires Route Complex Fires Mad River Complex Fires Nickowitz Fire Rough Fire Walker Fire Lake Fire Ralston Fire Big Bear Lake Fire Thanks to the Verizon Crisis Response Team, thousands of people are able to plug in and keep their lives going. Verizon has provided instant phone charging, internet and printing services as well as laptop usage for evacuees since the beginning of the wildfires. Small business owners have stopped in to ensure shipments are still on track. Teenagers get a taste of normalcy watching premiers of their favorite shows. And all are able to let loved ones know they are safe thanks to the instant connection to the world. - American Red Cross of the California Northwest Fairbank, Maslin, Maullin, Metz Associates Public Opinion Research & Strategy TO: Interested Parties FROM: Fairbank, Maslin, Maullin, Metz & Associates RE: Small Cell Wireless Technology Survey Results among L.A. County Voters DATE: May 30, 2017 A recent' survey shows that Los Angeles County voters, like voters throughout California, strongly favor the use of small cell wireless technology to improve wireless networks' speed, capacity and connectivity to provide high -quality service for smartphones, tablet computers and other devices. Furthermore, there is a consensus among the public that the State Legislature should enact policies to expedite the deployment of small cell technology throughout the state, which will provide the infrastructure to support next generation 5G wireless technology. The following are key highlights of the survey: Three-quarters (75%) of all Californians and L.A. County voters (77%) support the deployment of small cell wireless devices after hearing that unlike traditional large cell towers, small cells can be placed on utility poles and rooftops, and small cells will enable wireless service providers to create next generation 5G wireless technology (See Figure 1). The intensity of this opinion should be noted as more than four in ten "strongly" support the use of small cells compared to fewer than one in ten who "strongly" oppose. It should also be noted that regardless of gender, party affiliation, ethnicity or age, three in four voters support the use of small cell wireless devices to improve wireless networks. Figure 1: Support/Oppose Use of Small Cell Devices to Improve Wireless Networks All California Voters Strongly support Somewhat support Somewhat oppose Strongly oppose Don't Know/NA 12100 Wilshire Blvd. Suite 350 Los Angeles, CA 90025 - Phone: (310) 828-1183 Fax: (310) 453-6562 9 Total Oppose 29% % — Total Support — 75% Los Angeles CountyVoters Total Oppose 13% t 7% 6% 10% Total Support 77% 1999 Harrison St. Suite 2020 Oakland, CA 94612 Phone: (510) 451-9521 Fax: (_510) 451-0384 Small Cell Wireless Technology Summary Results Page 2 • There is a similarly strong consensus for the State Legislature to set guidelines and rules for the deployment of small cell wireless devices throughout California. By a margin of greater than four to one, California (69% support vs. 17% oppose) and L.A. County (69% support vs. 15% oppose) voters support legislation that would "require cities and counties charge fair, reasonable and cost -based fees" to companies seeking the right to place small cell devices on publicly - owned property like utility poles (See Figure 2). The legislation also applies to existing state laws requiring that companies comply with health and safety codes, state and federal laws, and protect local oversight and review. Again, the high degree of intense support — four in ten "strongly" supporting the proposed legislation —suggests the public holds a very firm opinion that is unlikely to change. Figure 2: Support/Oppose State Legislation to Set Guidelines for Small Cell Wireless Devices All California Voters Strongly support Somewhat support 28% 41% Somewhat oppose fa 6% Total Strongly oppose 11% Oppose 17% Don't Know/NA 13% Total Support 69% Los Angeles County Voters 1 39% 30% - Total Oppose - 15% 16% Total Support 69% • Voters also express a great deal of support for the proposed legislation's key provisions to establish standards for approving and deploying small cells devices. As Figure 3 shows, more than three-quarters of Californians (77%) and L.A. County voters (78%) support the legislation's requirement that state and local government retain regulatory authority over utility poles, and seven in ten favor wireless service providers having access to public rights -of -way and support the provision that fees charged by local government be reasonable and cost -based. Figure 3: Provisions of State Legislation for the Deployment of Small Cell Wireless Devices Provision of Legislation Percentage Support among all California Voters Percentage Support among L.A. County Voters Maintaining the right of state and local governments to regulate how much equipment can be attached to utility poles 77% 78% Grants wireless service providers reasonable access to the public rights -of -way to responsibly deploy small cells near consumers 72% 73% Requires fees charged by local governments associated with the deployment of small cell wireless devices be reasonable, based on direct management costs and non-discriminatory 69% 70% Fairbank, Marlin, _llaullin, etz & Associates Small Cell Wireless Technology Summary Results Page 3 • By a two to one margin, voters continue to favor the proposed legislation after hearing statements for and against (See Figure 4). Six in ten (61%) L.A. County voters agree with supporters that by promoting the deployment of small cell technology this legislation will benefit consumers by creating higher quality wireless networks as well as improve public services and spur economic innovations to create jobs. In comparison, fewer than three in ten (27%) oppose creating statewide guidelines that will deny local governments revenues, and that attaching small cells to utility poles poses a concern. Figure 4: Voter Reaction to Statements for and against State Legislation to Promote the Deployment of Small Cell Wireless Technology Statement All California Voters L.A. County Voters Supporters say the legislation will spur the deployment of small cells 57% Support 61% Support technology to significantly increase wireless networks' speed, capacity and reliability to better serve consumers. Also, by making a 5G network possible, small cells will lead to more technological innovation and support new jobs and economic opportunities, consumer products, and applications to improve 911 emergency communications, education, health care, and other vital services. Opponents say the legislation creates a one -size -fits -all statewide policy 28% Support 27% Support that takes away local control from cities and counties. It also limits local government's right to negotiate directly with wireless companies for the use of publicly -owned property, a giveaway of billions of dollars to the telecommunications industry. Plus, streetlights and utility poles may not be able to bear the weight of so-called small cells, which could destroy public property and create safety hazards. Don't Know/NA 15% 12% This survey shows that voters throughout the state and in Los Angeles County think it is highly important that wireless service companies upgrade their networks to meet growing consumer demand and enhance service connectivity, speed and reliability. To meet those goals, voters strongly support the State Legislature setting guidelines to expedite the deployment of small cell wireless devices, which includes requiring services providers pay for the right to attach the equipment to publicly -owned property, comply with health and safety laws, and ensure local oversight and review. Furthermore, when presented with arguments for and against this proposal, there is a broad public consensus for establishing statewide standards for deploying small cell wireless technology in order to improve wireless services and spur new technological innovations that can enhance public services and create new economic opportunities. From March 28 -April 3, 2017, Fairbank, Maslin, Maullin, Metz & Associates (FM3) conducted 800 interviews via telephone (landline and cell) with randomly -selected California registered voters. The sample includes 192 Los Angeles County voters. Interviews were conducted in English and Spanish. The margin of error for the full sample is ±3.5% at the 95% confidence Fairbank, Muslin, Maullin, Metz & Associates Small Cell Wireless Technology Summary Results Page 4 interval, and the margin of error for the subset of Los Angeles County voters is ±7.1% at the 95% confidence interval. Some percentages do not sum to 100% due to rounding. Fairbank, A'faslin, Maullin, Metz Associates 6/12/2017 League of California Cities - 120 Cities and Counting Oppose Legislation Stripping Public Input and the Ability for Cities to Nego 120 Cities and Counting Oppose Legislation Stripping Public Input and the Ability for Cities to Negotiate Public Benefits with the Wireless Industry to Install their Equipment (.-SB 649-j eve, 0 June 12, 2017 �T L. AZit 43 A coalition of California cities sent every member of the Assembly a letter on Friday, June 9, outlining their strong opposition to SB 649 (Hueso). Under the guise of building a strong 5G network for consumers, this bill effectively gives the wireless industry the keys to the store at the expense of local governments' responsibility to manage their communities. SB 649 moved to the Assembly last week where it is awaiting its first policy committee assignment and hearing date. This wireless industry sponsored bill restricts the ability of local agencies to control access to their public right-of-ways and caps the ability of local agencies to collect rent related to small cell siting on that public infrastructure. It eliminates public input, full local environmental and design review as well as the ability for local governments to negotiate leases or any public benefit for the installation of "small cell" equipment on taxpayer -funded property. Instead of needing to negotiate with individual local agencies on siting issues and having to pay market -rate rents for the privilege of placing their equipment on public infrastructure, the industry seeks to use legislative preemption to reduce costs on multiple fronts. While the industry promises that SB 649 will allow them to rapidly deploy 5G technology, the bill fails to specify 5G, 4G, or any technological standard for this special permitting process and fails to include any deployment requirement to hold industry to their promise. Furthermore, 5G standards are still being developed which begs the question why the industry needs this special privilege today, especially when they have been unable to demonstrate any examples of city imposed obstacles. Cities statewide welcome new technology, especially for network and broadband deployment, but only when it's in collaborationwith the industry, which SB 649 would eliminate. The June 9 letter represents 122 cities, which as of this date, had officially opposed SB 649. In addition, to date, 12 counties and 11 other organizations have opposed the bill. http://www.cacities.org/Top/News/News-Articles/2017/June/120-Cities-and-Counting-Oppose-Legislation-Strippi?utm_campaign=website&utm_source=cacities.org&... 1/2 6/12/2017 League of California Cities - 120 Cities and Counting Oppose Legislation Stripping Public Input and the Ability for Cities to Nego Next Steps • CaII and meet with your Assembly Member now! Urge them to oppose this giveaway of community control and resources. The wireless industry lobbyists are already working them. • Schedule this issue for discussion at a community meeting or your next council meeting and invite your Assembly Member to attend to discuss this measure and its impacts. Your community members need to become aware of how this measure will appropriate the use of local infrastructure, affect community aesthetics and reduce revenue that could be used for community services and amenities. • With your fellow city council members and mayors, make plans to come to Sacramento when this bill gets assigned to a policy committee in the Assembly. © 2017 League of California Cities ShareThis Copy and Paste http://www.cacities.org/Top/News/News-Articles/2017/June/120-Cities-and-Counting-Oppose-Legislation-Strippi?utm_campaign=website&utm_source=cacities.org&... 2/2