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2100 Newsletter - Newsletter 2016Ct y o//o/ in9 JJd/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL. James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz December 21, 2016 Issue No. 16-24 Wishing you a Wonderful Holiday Season and a Happy New Year The Rolling Hills City Council and Staff wish all residents a wonderful Holiday Season and all the best for the coming year! During the holiday season, City Hall will be closed on Friday, December 23'd; Monday, December 26th and Monday, January 2"d Holiday Trash Collection Schedule There will be no trash or greenwaste collection on Monday, December 26th or Monday, January 2"d in observance of the Christmas and New Year holidays. Residents who normally receive service on Monday, will be serviced on Tuesday; and those who receive service on Tuesday, will be serviced on Wednesday. Normal collection schedule will resume on Thursday both weeks. Christmas Tree Recycling December 27 — January 13 To participate, place your tree with decorations and stands removed, next to your greenwaste and Republic Services will recycle it. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services at 1-888-742-5234 or call City Hall at 310-377-1521. Peninsula ALPR Camera Project Proving Successful In early 2016, the four peninsula cities, titior Rancho Palos Verdes, Rolling Hills Estates, Rolling Hills, and Palos Verdes Estates, collaborated to jointly purchase 45 Automated License Plate Reader (ALPR) cameras. In response to sharp increases in property crimes over the previous two years, the cities worked together to add this technology based crime -fighting tool as one of several strategies to address the upward trend. Since the first installed cameras became operational in August 2016, Lomita Sheriff's deputies have been very successful in utilizing the system to locate and arrest car thieves, as well as solve other crimes. To date, the number of plates scanned is in the millions. Lomita Station deputies have responded to 18 stolen vehicle alerts, of which they located 12 of the stolen vehicles and arrested 15 occupants. In addition, there have been three arrests for warrants, one vehicle associated with a robbery from another agency stopped, and one missing person located. Investigators have also successfully utilized the database to solve three burglaries, two unrelated stolen vehicle investigations, and multiple arrests were made related to a large shoplifting ring. According to the Sheriff's Department, these successes would not have been possible without the strong support of each of the city councils. The elected officials made a statement on behalf of their constituents and law enforcement, that crime on the peninsula will not be tolerated, and those who chose to victimize our communities will be caught! ROLLING HILLS CRIMES REPORTED For the time period Nov. 27- Dec. 10, 2016 Nov. 27-30 — Crest Road East — Petty Theft March 7, 2017 Election Cancelled L5i^ During the City Council candidate nomination period from November 14 through . December 9, 2016 only two candidates — the incumbents Bea Dieringer and Jeff Pieper — qualified to run for the two seats being elected. Therefore, pursuant to the State Elections Code and to save the expense associated with conducting an election, the City Council removed the measure from the ballot, appointed the two incumbents and cancelled the March election. Councilmembers Dieringer and Pieper will be sworn into their second term in office at the City Council meeting on March 13, 2017. City of Rolling Hills: Hazard Mitigation Plan Update On Tuesday, January 17, 2017 the public is invited to hear a presentation and provide input to the Rolling Hills Planning Commission regarding a draft of the proposed update of the City of Rolling Hills Hazard Mitigation Plan. The meeting will begin at 6:30 p.m. in the Council Chamber at the City Hall. A copy of the draft Plan is available electronically on the City's web site at www.rolling-hills.org and a paper copy is available to view at City Hall. If you have any questions regarding the proposed updated Hazard Mitigation Plan, please call City Hall at 310-377-1521. RHCA ANNOUNCEMENTS RHCA Annual Meeting January 18th The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 18, 2017 at the South Coast Botanic Garden, 26300 Crenshaw Blvd. Rolling Hills Estates. Election ballots will be mailed out the first week of January. RHCA Office will be closed for the holidays from December 23 through January 2 The RHCA office will be closing for the holidays at 12:00 noon on Thursday, December 22 and will re -open at 7:30 a.m. on January 3`d. Please call the Main Gate at 310-377-4318 for tennis reservations or if there is an emergency that needs RHCA staff attention. Wishing everyone a happy holiday and happy new year! License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 17 Georgeff Road for as -built retaining wall. PENDING: None. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 01/09/17 and 01/23/17 at 7:00 p.m. Planning Commission Meeting 01/17/17 at 6:30 p.m. Traffic Commission Meeting 01/26/17 at 8:30 a.m. ee9 o' Roe€649 d€4 eodext - page 2 �,».eao�� of $�,.a:'•1 ��. tilurr 7150 Beware of Mail and Package Theft It is always good to be aware that mail and packages that are delivered to your home are vulnerable to theft; especially during the holiday season. The City of Rolling Hills would like to remind residents to take extra care this time of year when having mail and packages delivered to their residence. Promptly retrieve your mail, especially if you are expecting a check. If you can't pick up your mail each day, ask a trusted friend or neighbor to do it for you. You can also take your mail to a blue US Postal Service collection box; however, if the box is full, do not force your mail in the box because thieves have used tongs to pull mail from an overly stuffed mailbox. You can further protect yourself by taking your mail to a post office and handing it to a postal worker. Additionally, the US Postal Service can also hold your mail if you'll be traveling during the holidays. Another good option is to purchase a mailbox with a lock. For a list of approved locking mailboxes, contact the RHCA at 310-544-6222. For outgoing mail, do not leave mail with checks or money orders in your personal mailbox for pickup by the mail carrier and never send cash in the mail. Additionally, do not leave packages on your front porch for pick up by private carriers. If you are sending a package, let the person you are sending it to know that it is coming and when to expect it to arrive so they can make arrangements for pick up. Also, be sure to insure any packages you are sending for the replacement cost of the items shipped. If you are a victim of mail theft —report it! If you receive mail with the contents missing or fail to receive mail you were expecting, you may be a victim of mail fraud. Contact the sender first to be sure the items were sent properly. If you determine the sender was not at fault, immediately file a report with the LA County Sheriff's Department Lomita Station and US Postal Service Inspection Service so it can be investigated accordingly. Burglary Prevention Tips & Reminders • Lock all doors and windows before leaving your home and before going to bed. Even if you leave for a short time, lock all doors. Use deadbolt locks and window locks. Also, use sliding door track locks or wooden dowels within the tracks. • Keep your garage door closed and locked, even when home. If you leave your garage door open and it is an attached garage — lock the door leading into the house. • Don't allow daily deliveries of mail, newspapers or flyers to build up while you are away. Arrange with the Post Office to hold your mail, or arrange for a friend or neighbor to take them in regularly. Request vacation checks from Lomita Sheriff's Station (310) 539-1661. • Never leave notes on your doors such as "Gone Shopping" or "Out of town." • Adequate exterior lighting and motion -sensitive lighting is recommended for front, side, driveway and backyards. Delayed motion sensors may make a thief think you've just flipped a switch on inside the house. • Trim trees and shrubs so they cannot be used as hiding places for intruders. • Use alarm decals, alarm signs, beware of dog signs, and or community watch decals near the front wi ndows/yard. • An alarm system and dogs are two of the best options for burglary prevention. • A loud TV or radio can be a deterrent. Suggestion: devices are available that allow a TV to be put on an automatic timer to simulate the flickering glow of a real television. • Never leave keys under doormats, flowerpots, mailboxes or other secret hiding places. Burglars know where to look for hidden keys. • Be a good neighbor, look out for suspicious persons or vehicles and help one another. Los Angeles Sheriff's Department Lomita Station (310) 539-1661 t Z L06 v:"1417''d ' 00 ? Bu //OC/l BUU a pvoa/ pu•c-p ar."6-Jio�/ U `//CC'//11 f-- "rat ° 'Pe) C1t, 0/leo/ling JId/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz December 7, 2016 Issue No. 16-23 Wishing you a Wonderful Holiday Season and a Happy New Year The Rolling Hills City Council and Staff wish all residents a wonderful Holiday Season and all the best for the coming year! During the holiday season, City Hall will be closed on Friday, December 23`d; Monday, December 26th and Monday, January 2"d Holiday Trash Collection Schedule There will be no trash or greenwaste collection on Monday, December 26th or Monday, January 2' in observance of the Christmas and New Year holidays. Residents who normally receive service on Monday, will be serviced on Tuesday; and those who receive service on Tuesday, will be serviced on Wednesday. Normal collection schedule will resume on Thursday both weeks. Christmas Tree Recycling December 27 — January 13 To participate, place your tree with decorations and stands removed, next to your greenwaste and Republic Services will recycle it. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have any questions, please contact Republic Services' Customer Service Department at 1-888-742-5234 or Rolling Hills City Hall at 310-377-1521. Caballeros Holiday Red Carpet Lunch The Caballeros Holiday Red Carpet Lunchis scheduled for Wednesday December 14 at 12:00 noon at the home of Jeff and Melanie MacLean, 9 Williamsburg Lane. Cost is $25 per person. RSVP to Pam Crane at 310-377-7655 or by e-mail at pamcrane@cox.net Women's Club Day at the Races The Women's Club is planning a Day at the Races at Santa Anita Race Park on Thursday, January 26, 2017. Cost $70 per person includes box lunch and transportation by charter bus. Open to all residents. To sign up, pick up an information sheet at the RCHA Office or City Hall. For information contact Myrna Frame at 310-541-2468 or curtismyrna@verizon.net. RSVP's due by December 15th. City of Rolling Hills: Hazard Mitigation Plan Update On Tuesday, January 17, 2017 the public is invited to hear a presentation and provide input to the Rolling Hills Planning Commission regarding a draft of the proposed update of the City of Rolling Hills Hazard Mitigation Plan. The meeting will begin at 6:30 p.m. in the Council Chamber at the City Hall. A copy of the draft Plan will be available electronically on the City's web site at www.rolling-hills.org and a paper copy will also be available to view at City Hall, after December 15, 2016. If you have any questions regarding the proposed updated Hazard Mitigation Plan, please call the City Hall at 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period November 13-26, 2016 No crimes reported. Beware of Mail and Package Theft It is always good to be aware that mail and packages that are delivered to your home are vulnerable to theft; especially during the holiday season. The City of Rolling Hills would like to remind residents to take extra care this time of year when having mail and packages delivered to their residence. Promptly retrieve your mail, especially if you are expecting a check. If you can't pick up your mail each day, ask a trusted friend or neighbor to do it for you. You can also take your mail to a blue US Postal Service collection box; however, if the box is full, do not force your mail in the box because thieves have used tongs to pull mail from an overly stuffed mailbox. You can further protect yourself by taking your mail to a post office and handing it to a postal worker. Additionally, the US Postal Service can also hold your mail if you'll be traveling during the holidays. Another good option is to purchase a mailbox with a lock. For a list of approved locking mailboxes, contact the RHCA at 310-544-6222. For outgoing mail, do not leave mail with checks or money orders in your personal mailbox for pickup by the mail carrier and never send cash in the mail. Additionally, do not leave packages on your front porch for pick up by private carriers. If you are sending a package, let the person you are sending it to know that it is coming and when to expect it to arrive so they can make arrangements for pick up. Also, be sure to insure any packages you are sending for the replacement cost of the items shipped. If you are a victim of mail theft —report it! If you receive mail with the contents missing or fail to receive mail you were expecting, you may be a victim of mail fraud. Contact the sender first to be sure the items were sent properly. If you determine the sender was not at fault, immediately file a report with the LA County Sheriff's Department Lomita Station and US Postal Service Inspection Service so it can be investigated accordingly. t'iwz*) RHCA ANNOUNCEMENTS Save the Date....RHCA Annual Meeting The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 18, 2017 at the South Coast Botanic Garden, 26300 Crenshaw Blvd. Rolling Hills Estates. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 40 Eastfield Drive for utility box in road easement. PENDING: 17 Georgeff Road for as -built retaining wall. DENIED: None. UPCOMING CITY MEETINGS Planning Commission Meeting 12/20/16 at 6:30 p.m. City Council Meetings 01/09/17 and 01/23/17 at 7:00 p.m. Traffic Commission Meeting 01/26/17 at 8:30 a.m. eerei o6 Reda, !'le& eig et`e= page 2 .01eas/edo-in. eze, t%z, t`tei3O�` tite4c le ea.&oir, the code /, trcutte uj to- u 'ercd t/ie (yfiv,6 ,ffruuuzL� c�li ,ay ( erz,.`9 S itath, afi Aviv/ d o of , tyrPesizrr„eitts, arid dzeeit., se/toed ette ,�r�te2a ad t tz&de t2itortot tire` o, soon T'&TP& to -o , d to &weir c you 4:OO/a%rn. to- 7.00/a:rrt' oatPi.• oecrn,4enn >2, 20/C 2 a ueso Ooze/ woad 674 P-/Uar lath/ creatton e, &Peetin , J ` Oecb Ot we- .2T r�or` 2ro- gerrvc,arrte& OlZ&6 j 1 Cotirectkberrdiiei-_iea4 ✓fT sc4 _Ozbrr/L tLL06 viUJO ijv v'' - BUrf r -d pUeb v/7i /f% "Fa/° 4j <i l.itc� o/i o iag Jtil t flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz November 22, 2016 Issue No. 16-22 Construction Contractor Vehicle Parking Requirements Residents may have noticed that there is a lot of development taking place in the City and large numbers of construction related vehicles/ trucks are parked throughout the City. Prior to starting construction, City and Rolling Hills Community Association staff conduct a pre -construction meeting with the contractor and property owners instructing them to park on site and whenever possible, car-pool into the City. However, these options are not always feasible and parking is permitted on roadway easements. The contractors are instructed, if they need to park on roadway easements, to park in tandem and leave a well- defined pathway for walkers, joggers and equestrians. Also, in an effort to limit the number of vehicles, they are instructed to stagger the work in such manner that several different trades are not on site at the same time. If you are a property owner where construction is taking place, please remind your project manager/contractor of the parking requirements and to be mindful of the residents who want to enjoy their daily activities along the roadway easements. For issues regarding construction vehicle parking, please call City Hall at 310 377-1521 and City staff will address the issue with the contractor. Save the date...City of Rolling Hills 31st Annual Holiday Open House Mark your calendar for the City of Rolling � Hills' Annual Holiday Open House on *0 Monday, December 12th. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! Children's Holiday Party - Dec. 4th P The Women's Community Club of Rolling ?::• Hills cordially invites all residents and their • �- " children and grandchildren to the Annual .,.'� Children's Holiday Party on Sunday, December 4th, from 1:00 p.m. to 3 p.m. in front of the RHCA office, 1 Portuguese Bend Road. Bundle the kids in snow gear and mittens and bring a. small sled to slide down tons of real snow! Meet and have your picture taken with Santa, crawl through a genuine fire truck and enjoy snacks as you get in the holiday spirit with friends! This is one of our most fun and popular community events, especially for the children, so come and be a part of the fun! Volunteers welcome! If you, or a teen in need of community service hours can help (shifts available from 10:30 a.m. to 4 p.m.) please contact Terri Shepherd at tbshep@cox.net Caballeros Holiday Red Carpet Lunch The Caballeros Holiday Red Carpet Lunch is scheduled for Wednesday December 14 at 12:00 noon at the home of Jeff and Melanie MacLean, 9 Williamsburg Lane. Cost is $25 per person. RSVP to Pam Crane at 310-377-7655 or by e-mail at pamcrane@cox.net a ROLLING HILLS CRIMES REPORTED For the time period October 30 -November 12, 2016 No crimes reported. City of Rolling Hills' 2017 Election City Council Nomination Period The next General Municipal Election in the 7.4 City of Rolling Hills is scheduled for Tuesday, March 7, 2017 at which time, two City Council positions will be elected. Prospective `candidates interested in running for City Council may pick up a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m. beginning on Monday, November 14, 2016. The nomination period closes and nominations papers must be turned in by 5:00 p.m. on Friday, December 9, 2016. If an incumbent does not file nomination papers, the nomination period will be extended to, Wednesday, December 14, 2016 at 5:00 p.m. Nomination packets must be obtained in person. If you have questions or for additional election information, please call City Hall at 310-377-1521. Women's Club Day at the Races The Women's Club is planning a Day at the Races at Santa Anita Race Park on Thursday, January 26, 2017. Cost $70 per person includes box lunch and transportation by charter bus. Open to all residents. To sign up, pick up an information sheet at the RCHA Office or City Hall. For information contact Myrna Frame at 310-541-2468 or curtismyrna@verizon.net. RSVP's due by December 151h. RHCA ANNOUNCEMENTS Rolling Hills 50+ Seniors' Holiday Luncheon Ring in the holidays with your friends & neighbors! Friday, December 2 at 11:30am at the Rolling Hills Country Club. RSVP to Maureen Hill at 310 377-2181. 2016-17 Assessment Dues First Installment Payment Due December 10• Just a friendly reminder that the first half installment payments for the 2016-17 RHCA Assessment Dues is due on December 10, 2016. The Assessment Due bills were mailed out in October of this year. Payments not received by December 10th will acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions about paying the first installment or if you have not received your 2016=17 Assessment Due bill. Election for the RHCA Board of Directors Reminder...the deadline to apply to run for the RHCA Board of Directors is December 151 at 4:45 p.m. Applications are available from the RHCA office. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 17 Georgeff Road for as -built retaining wall in easement; 40 Eastfield Drive for utility box in road easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 11/28/16 at 7:00 p.m. Planning Commission Meeting 12/20/16 at 6:30 p.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 28, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE.. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. B. Financial Statement for the Month of October, 2016. RECOMMENDATION: Approve as presented. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for October, 2016. D. List of 2017 City Council Meeting Dates and City Holidays. RECOMMENDATION: Receive and file. RECOMMENDATION: Receive and file. E. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MODIFYING THE DECISION OF THE CITY MANAGER IN THE APPEAL FILED BY DR. JEFFREY OSTRIKER AND ORDERING THE CONFINEMENT OF AZUL TO THE OSTRIKER PROPERTY. RECOMMENDATION: Adopt as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDERATION OF AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, PURSUANT TO GOVERNMENT CODE SECTION 65858, TO TEMPORARILY PLACE A MORATORIUM ON THE ACCEPTANCE AND/OR PROCESSING OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE. ROLLING HILLS MUNICIPAL CODE AND DECLARING THE URGENCY THEREOF. B. THE PUBLIC HEARING ON ZONING CASE NO. 902, AT 23 CREST ROAD EAST WILL BE CONTINUED TO JANUARY 9, 2017. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). 7. OLD BUSINESS A. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DENYING THE APPEALS OF DR. AND MRS. STEPHEN NUCCION AND MR. AND MRS. WILLIAM HASSOLDT AND UPHOLDING THE DECISION OF THE COMMITTEE ON TREES AND VIEWS BY DECLARING THAT SPECIFIC TREES LOCATED ON THE PROPERTY AT 15 PORTUGUESE BEND ROAD HAVE CAUSED SIGNIFICANT IMPAIRMENT TO THE VIEW FROM THE PROPERTY LOCATED AT 18 PORTUGUESE BEND ROAD AND SETTING FORTH RESTORATIVE ACTION TO ABATE THE IMPAIRMENT. B. CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO CHRISP COMPANY FOR FY 2016-17 REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT.MARKINGS ON CERTAIN STREETS PROJECT. 8. NEW BUSINESS A. CONSIDERATION. OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO AN ORDINANCE OF THE CITY OF ROLLING HILLS REPEALING MEASURE B BY AMENDING SUBSECTION (E) OF SECTION 17.26.050 AND REPEALING SECTION 17.26.090 OF THE ROLLING HILLS MUNICIPAL CODE AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017, AS CALLED BY RESOLUTION NO.1192. B. CONSIDERATION OF RESOLUTIONS SETTING PRIORITIES FOR THE FILING OF ARGUMENTS; AUTHORIZING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS; AND ALLOWING FOR REBUTTAL ARGUMENTS FOR THE MEASURE ON THE BALLOT FOR THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION ON MARCH 7, 2017. (1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CA, SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. (2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR THE CITY MEASURE SUBMITTED FOR THE ROLLING HILLS ELECTION ON MARCH 7, 2017. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tLL06nluio!/re)Vit Bu//O Pvoat pU? / a""6"°d L `U''l In"? LB/U7/O0 4;7e) Cit, opeottin, flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz November 9, 2016 Issue No. 16-21 City of Rolling Hills' 2017 Election City Council Nomination Period The next General Municipal Election in the City of Rolling Hills is scheduled for Tuesday, March 7, 2017 at which time, two City Council positions will be elected. Prospective candidates interested in running for City Council may pick up a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m. beginning on Monday, November 14, 2016. The nomination period closes and nominations papers must be turned in by 5:00 p.m. on Friday, December 9, 2016. If an incumbent does not file nomination papers, the nomination period will be extended to Wednesday, December 14, 2016 at 5:00 p.m. Nomination packets must be obtained in person. If you have questions or for additional election information, please call City Hall at 310-377-1521. Wishing you a Happy Thanksgiving City Hall will be closed on Thursday, November 24th and Friday, November 25th, in observance of the Thanksgiving Holiday. Holiday Trash Collection Schedule — Republic Services will be on holiday schedule Thanksgiving week with no pick-ups occurring on Thursday, November 24th. Residents who normally have their trash collected on Thursday will receive service on Friday and those who normally have their trash collected on Friday will receive service on Saturday. Normal trash collection will resume on Monday, November 28th. Construction Contractor Vehicle Parking Requirements P Residents may have noticed that there is a lot of development taking place in the City and large numbers of construction related vehicles/ trucks are parked throughout the City. Prior to starting construction, City and Rolling Hills Community Association staff conduct a pre -construction meeting with the contractor and property owners instructing them to park on site and whenever possible, car-pool into the City. However, these options are not always feasible and parking is permitted on roadway easements. The contractors are instructed, if they need to park on roadway easements, to park in tandem and leave a well- defined pathway for walkers, joggers and equestrians. Also, in an effort to limit the number of vehicles, they are instructed to stagger the work in such manner that several different trades are not on site at the same time. If you are a property owner where construction is taking place, please remind your project manager/contractor of the parking requirements and to be mindful of the residents who want to enjoy their daily activities along the roadway easements. For issues regarding construction vehicle parking, please call City Hall at 310 377-1521 and City staff will address the issue with the contractor. ROLLING HILLS CRIMES REPORTED For the time period October 9-29, 2016 No crimes reported. Children's Holiday Party The Women's Community Club of Rolling • Hills cordially invites all residents and their - children and grandchildren to the Annual Children's Holiday Party on Sunday, December 4th, from 1:00 p.m. to 3 p.m. in front of the RHCA office, 1 Portuguese Bend Road. Bundle the kids in snow gear and mittens and bring a small sled to slide down tons of real snow! Meet and have your picture taken with Santa, crawl through a genuine fire truck and enjoy snacks as you get in the holiday spirit with friends! This is one of our most fun and popular community events, especially for the children, so come and be a part of the fun! This year the Women's Community Club is in need of Volunteers to help make this day special. If you, or a teen in need of community service hours can help (shifts available from 10:30 a.m. to 4 p.m.) please contact Terri Shepherd at tbshep@cox.net Save the date...City of Rolling Hills 31st Annual Holiday Open House Mark your calendar for the City of Rolling Hills' Annual Holiday Open House on 11-0". 1r` Monday, December 12th. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! stra itAN RHCA ANNOUNCEMENTS Election for the RHCA Board of Directors The RHCA Board of Directors has two seats up for election in January 2017. Members interested in serving the community as a member of the Board are invited to run and should submit a statement of intent to Association Manager, Kristen Raig or a member of the Nominating Committee: John Post, Marion Ruth or Ray Ferris. The deadline for candidates to be included on the ballot is Dec. 1, 2016. Rolling Hills 50+ Seniors' Holiday Luncheon Ring in the holidays with your friends & neighbors! Friday, December 2 at 11:30am at the Rolling Hills Country Club. RSVP to Maureen Hill at 310 377-2181. Holiday Decoration Reminder For everyone's safety, please remember that there should be no holiday decorations in the bridle trail or road easements. For questions, please contact the RHCA at 310-544-6222. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 10 Bowie Road for screening shrubs and grading in the east and road easements. DENIED: 10, 12 and 14 Pine Tree Lane for reduction of interior easements and vacation of five feet of road easement for three parcels. PENDING: None. UPCOMING CITY MEETINGS City Council Meetings 11/14/16 and 11/28/16 at 7:00 p.m. Planning Commission Meeting 11/15/16 at 6:30 p.m. Traffic Commission Meeting 11/17/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 14, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-22. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR IMPROVEMENTS TO A RESIDENCE WITH RESTRICTED DEVELOPMENT CONDITION, INCLUDING AN AS -BUILT ADDITION AND CONSTRUCTION OF ATTACHED COVERED PORCHES AND A 5 -FOOT MAXIMUM HEIGHT WALL TO ACCOMMODATE A 4 -FOOT WIDE WALKWAY ALONG THE REAR OF THE HOME AND A VARIANCE TO ENCROACH WITH NEW COVERED PORCHES INTO THE FRONT SETBACK, IN ZONING CASE NO. 911 AT 3 POPPY TRAIL, (LOT 8 - PT), ROLLING HILLS, CA (JONAS). B. RESOLUTION NO. 2016-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING, HOUSE AND GARAGE ENLAGEMENT, A SWIMMING POOL AND NEW DRIVEWAY AND REQUEST FOR A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 910, AT 85 CREST ROAD EAST, (LOT 69 C -1 -MS), ROLLING HILLS, CA (ZEE); AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON AT 85 CREST ROAD EAST. 6. PUBLIC HEARINGS A. THE PUBLIC HEARING ON ZONING CASE NO. 902, AT 23 CREST ROAD EAST WILL BE CONTINUED TO NOVEMBER 28, 2016. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). 7. OLD BUSINESS A. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DENYING THE APPEALS OF DR. AND MRS. STEPHEN NUCCION AND MR. AND MRS. WILLIAM HASSOLDT AND UPHOLDING THE DECISION OF THE COMMITTEE ON TREES AND VIEWS BY DECLARING THAT SPECIFIC TREES LOCATED ON THE PROPERTY AT 15 PORTUGUESE BEND ROAD HAVE CAUSED SIGNIFICANT IMPAIRMENT TO THE VIEW FROM THE PROPERTY LOCATED AT 18 PORTUGUESE BEND ROAD AND SETTING FORTH RESTORATIVE ACTION TO ABATE THE IMPAIRMENT. 8. NEW BUSINESS A. CONSIDERATION OF AN APPEAL FILED BY DR. JEFFREY OSTRIKER PURSUANT TO MUNICIPAL CODE SECTION 6.24.070 REGARDING A DETERMINATION MADE BY THE CITY MANAGER SUBSEQUENT TO AN ADMINISTRATIVE HEARING HELD PURSUANT TO MUNCIPAL CODE SECTION 6.24.090 FOR FAILURE TO COMPLY WITH A PREVIOUS DETERMINATION IN AN AGGRESSIVE ANIMAL COMPLIANT AS SET FORTH IN RESOLUTION NO.1183. B. CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO CHRISP COMPANY FOR FY 2016-17 REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS ON CERTAIN STREETS PROJECT. C. CONSIDERATION OF AN AGREEMENT WITH ANIMAL PEST MANAGEMENT SERVICES, INC. FOR SUPPLEMENTAL COYOTE CONTROL SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR APPOINTMENTS TO THE PLANNING COMMISSION AND TRAFFIC COMMISSION. B. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) 10. MATTERS FROM STAFF NONE. 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS 12. CLOSED SESSION Government Code §54957; Public Employee Performance Evaluation; Title: City Manager 13. RETURN TO OPEN SESSION 14. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. /LL06 viu.o''yve) `Iffy.- Bu/iv pnoa{t��'vocp scan6nl.o�1 kitty ofieolling Jd i`/d flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dleringer Leah Mlrsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz October 19, 2016 Issue No. 16-20 Prepared Peninsula Expo Sunday, October 30th 12:00 p.m. — 3:00 p.m. The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate residents and the broader community on emergency preparedness at the Prepared Peninsula Expo. The Prepared Peninsula Expo will feature dozens of exhibitors, demonstrations and equipment displays and provide an opportunity to learn how to protect yourself, your family and your pets in an emergency including step-by-step preparedness plans for your family and pets. Exhibits and activities include: Family -friendly activities for all ages • Shakey Quakey Earthquake Simulator • Build your own Emergency Bag • Pet Preparedness Tips • Homeland Security Mobile Command Vehicle • Law Enforcement and Fire Department Exhibits • FREE food. REMINDER: Please don't litter. Help keep Rolling Hills beautiful. Irr:vnl As residents and visitors, we are very fortunate to enjoy such a beautiful community. As a reminder, not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. RHCA Neighborhood Meeting [! The Women's Community Club will host a o� Neighborhood Meeting on Wednesday, October 26, 2016 at 7:00 p.m. at 5 Outrider Road for the residents of the following streets: Bowie Road, Chesterfield Road, Chuckwagon Road, Eastfield Drive, Hackamore Road, Hummingbird Lane, Open Brand Road, Outrider Road, Roundup Road and Wideloop Road. RSVP Marion Ruth at 310-541-4144. Caballeros Trails & Easement Committee Meeting October 27th The Caballeros Trails & Easement Committee invites Association Members to an open meeting where the Committee will be disucssing open space, vaults in easments, etc. The meeting will be held on Thursday, October 27th from 7-9pm in the RHCA Board Room at the RHCA Office. For more information, contact Dave Breiholz at 310-377-6767. It's Almost Time to Fall Back afi Just a friendly reminder that the time i_cp l.'. change is almost here. Daylight saving time ends on Sunday, November 6, 2016 at 2:00 a.m. Don't forget to set your clocks back one hour before you go to bed on Saturday night. Happy Fall! ROLLING HILLS CRIMES REPORTED For the time period September 25 — October 8, 2016 No crimes reported. City of Rolling Hills' 2017 General Municipal Election Information Or City Council Nomination Period The next General Municipal Election in the %a City of Rolling Hills is scheduled for Tuesday, March 7, 2017 at which time, two City Council positions will be elected. Prospective candidates interested in running for City Council may pick up a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m. beginning on Monday, November 14, 2016. The filing period closes at 5:00 p.m. Friday, December 9, 2016. If an incumbent does not file nomination papers, the nomination period will be extended to Wednesday, December 14, 2014 at 5:00 p.m. Nomination packets must be obtained in person. If you have questions or for additional election information, please call City Hall at 310-377-1521. PLEASE NOTE: City Hall will be closed Thursday, November 24th and Friday, November 25th RHCA ANNOUNCEMENTS RHCA ANNUAL MEETING INFORMATION Deadline for Agenda Items is October 31, 2016 Members wishing to place an item on the January 18, 2017 Annual Meeting agenda, please submit in writing to the RHCA office a description of the issue(s) and any requested action to be taken by the membership. Agenda items must be received by 4:45 p.m. on Monday, October 31, 2016. Election for the RHCA Board of Directors The RHCA Board of Directors has two seats up for election in January 2017. Members interested in serving the community as a member of the Board are invited to run and should submit a statement of intent to Association Manager, Kristen Raig or a member of the Nominating Committee: John Post, Marion Ruth or Ray Ferris. The deadline for candidates to be included on the ballot is December 1, 2016. Potential candidates are encouraged to submit their intent to run and complete an application ASAP. 50+ Halloween Luncheon The next Rolling Hills 50+ Luncheon will be held on Friday, October 28th at the Rolling Hills Country Club. Costumes welcome but optional, or match the color theme of orange/brown/black. All Rolling Hills residents, 50+ are welcome and encouraged to join the fun and camaraderie, beginning at 11:30 a.m. Cost is $20 per person. Don't miss out! RSVP ASAP to Maureen Hill at 310 377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. DENIED: 7 Portuguese Bend Road for three -rail fence in the south easement. PENDING: 10 Bowie Road for screening, shrubs and grading in the road and ease easements; 18 Portuguese Bend Rd. for fence in north & south easements. UPCOMING CITY MEETINGS City Council Meetings 10/24/16 and 11/14/16 at 7:00 p.m. Joint City Council/Planning Commission Meeting 11/01/16 at 6:30 p.m. Traffic Commission Meeting 11/17/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 24, 2016 7:00 P.M. THIS AGENDA, MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. 1. CALL TO ORDER 2. 'ROLL CALL 3. OPEN AGENDA • PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. B. Financial Statement for the Month of August and September, 2016. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for. September, 2016. RECOMMENDATION: Receive and file. D. SECOND READING AND ADOPTION OF ORDINANCE NO. 347 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EV.ERY,'ODD-NUMBERED YEAR TO THE FIRST TUESDAY. AFTER THE FIRST MONDAY IN NOVEMBER OF EVERY EVEN -NUMBERED YEAR BEGINNING IN NOVEMBER 2020. RECOMMENDATION: Waive full reading and adopt ordinance. E. Consideration of Resolutions pertaining to the City of Rolling Hills General Municipal Election scheduled for Tuesday, March 7, 2017: (1) RESOLUTION NO. 1192: A RESOLUTION OF THE CITY COUNCIL OF'THE CITY OF ROLLING. HILLS, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. (2) RESOLUTION NO. 1193: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE REGISTRAR- RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF ROLLING HILLS' GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017; AND REQUEST FOR CONSOLIDATION OF THE GENERAL MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD ON MARCH 7, 2017 (3) RESOLUTION NO. 1194: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION. TO BE HELD ON TUESDAY, MARCH 7, 2017. RECOMMENDATION: Adopt as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. RE -OPEN A PUBLIC HEARING TO CONSIDER TWO APPEALS OF THE COMMITTEE ON TREES AND VIEWS' RESOLUTION NO. 2015-03-CTV RELATING TO THE VIEWIMPAIRMENT COMPLAINT FILED BY THE PROPERTY OWNERS OF, 18 PORTUGUESE BEND ROAD REGARDING TREES LOCATED AT 15 PORTUGUESE BEND ROAD FOR THE LIMITED PURPOSE OF RECEIVING ADDITIONAL EVIDENCE.ON THE ISSUE OF THE VIEW THAT EXISTED WHEN THE COMPLAINANTS ACQUIRED THE PROPERTY. 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. STATUS -REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) B. DISCUSSION AND POSSIBLE DIRECTION CONCERNING THE CITY OF ROLLING HILLS' COYOTE CONTROL PROGRAM. (ORAL REPORT) 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS -REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2016. 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make. reasonable. arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting t'LL06 vlu.o0'Gve) '7/i 8u19%o f pvoaptp'uac, acantnlio„t U `Wrtr 6//11Yrd0 o 4):7C) C1t o/l oi>t'iny Jtit// flewdetter offfice: (310) 37-7-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz October 5, 2016 Issue No. 16-19 REMINDER: Please don't litter. Help keep Rolling Hills beautiful. bAs residents and visitors, we are very fortunate to enjoy such a beautiful community. As a reminder, not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. RHCA Neighborhood Meeting eJ The Women's Community Club will host a Neighborhood Meeting on Wednesday, . October 26, 2016 at 7:00 p.m. at 5 Outrider Road for the residents of the following streets: Bowie Road, Chesterfield Road, Chuckwagon Road, Eastfield Drive, Hackamore Road, Hummingbird Lane, Open Brand Road, Outrider Road, Roundup Road and Wideloop Road. RSVP Marion Ruth at 310-541-4144. Caballeros Trails & Easement Committee Meeting October 27th The Caballeros Trails & Easement Committee invites Association Members to an open meeting where the Committee will be disucssing open space, vaults in easments, etc. The meeting will be held on Thursday, October 27th from 7-9pm in the RHCA Board Room at the RHCA Office. For more information, contact Dave Breiholz at 310-377-6767. Women's Club West Coast Cruise The Women's Community Club of Rolling T - Hills is organizing a 7 -night West Coast Cruise from Los Angeles to San Francisco on Princess Cruise Lines departing on April 1, 2017. Cost (per person double occupancy): Ocean View $995; Balcony $1,099, Mini Suites $1,349. There are only a few cabins available so make your reservation now! All deposits are 100% refundable if cancelled prior to final payment due date. For more information, contact Myrna Frame by phone at 310-613-9549 or by e-mail at curtismyrna@verizon.net. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2017, one Planning Commission and one Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission or Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, October 19, 2016. If you have any questions about the Planning or Traffic Commission, please call City Hall at 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period September 11-24, 2016 No crimes reported. RHCA Road Paving Project The Rolling Hills Community Association's contractor is scheduled to pave the following roads on Monday, October 17 and Tuesday, October 18: Buckboard Lane, Hackamore Road, Meadowlark Lane and Reata Lane. For questions about the project, please contact the Rolling Hills Community Association at 310-544-6222. ARE YOU PREPARED IF DISASTER STRIKES? Be ready and have a plan. Learn how at the PREPARED PENINSULA EXPO 41* DHPo Sunday, October 30th 12:00 p.m. - 3:00 p.m. Harlyne J. Norris Pavilion 501 Indian Peak Road - RHE, CA 90274 ROLLING HILLS TENNIS/SOCIAL CLUB Oktoberfest Family BBQ The Rolling Hills Tennis and Social Club is hosting an Oktoberfest BBQ and Family Social with a tennis round robin followed by cocktails and dinner. Come play tennis or just stop by and join your neighbors for dinner and a fun evening! Saturday, October 15, 2016 FREE Round Robin Tennis: 3-5pm Cocktails: 5pm — Dinner: 5:3opm Adults $35 / Children $to RHTC is encouraging online RSVP and payment for the event. To RSVP or for online registration information, contact Rob Hammond at rhammond@greekbill.com or by phone at 310-872-9074 • RSVP by October 12th RHCA ANNOUNCEMENTS RHCA ANNUAL MEETING INFORMATION Deadline for Agenda Items is October 31, 2016 Members wishing to place an item on the January 18, 2017 Annual Meeting agenda, please submit in writing to the RHCA office a description of the issue(s) and any requested action to be taken by the membership. Agenda items must be received in the RHCA office by 4:45P.M. on Monday, October 31, 2016. 50+ Halloween Luncheon The next Rolling Hills 50+ Luncheon will be held on Friday, October 28th at the Rolling Hills Country Club. Costumes welcome but optional, or match the color theme of orange/brown/black. All Rolling Hills residents, 50+ are welcome and encouraged to join the fun and camaraderie, beginning at 11:30 a.m. Cost is $20 per person. Don't miss out! RSVP ASAP to Maureen Hill at 310 377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. None reported. UPCOMING CITY MEETINGS City Council Meetings 10/10/16 and 10/24/16 at 7:00 p.m. Planning Commission Meeting 10/18/16 at 6:30 p.m. Traffic Commission Meeting 11/17/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 10, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of September 12, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of the following claim — CLAIMANT: Stanley Chao; DATE OF LOSS: September 19, 2016; DATE FILED: September 22, 2016; ALLEGATION: Vehicle damage caused by a falling palm frond. RECOMMENDATION: Deny claim. D. Allied Recycling Tonnage Report for August, 2016. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-21. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A COVERED PORCH WITH AN OUT -OF -GRADE CONDITION AND ACCESSORY STRUCTURES, AND A VARIANCE TO ENCROACH WITH A SET ASIDE AREA FOR A STABLE AND CORRAL INTO THE SIDE SETBACK, INCLUDING WITH A PORTION OF AN EXISTING SHED IN ZONING CASE NO. 909 AT 7 SOUTHFIELD DRIVE, (LOT 4 -SF), ROLLING HILLS, CA (KLERMAN). 6. PUBLIC HEARINGS A. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EVERY ODD -NUMBERED YEAR TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVERY EVEN - NUMBERED YEAR BEGINNING IN NOVEMBER 2020. RECOMMENDATION: Introduce Ordinance and waive full reading. B. CONSIDERATION OF A RESOLUTION AND PROPOSITION A ASSIGNMENT AGREEMENT FOR AN EXCHANGE OF PROPOSITION A FUNDS WITH THE CITY OF RANCHO PALOS VERDES; AND A RESOLUTION AND PROPOSITION C/MEASURE R ASSIGNMENT AGREEMENT FOR GIFTING OF PROPOSITION C AND MEASURE R FUNDS TO THE CITY OF ROLLING HILLS ESTATES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) 10. MATTERS FROM STAFF A. CONSIDERATION OF OPTIONS PERTAINING TO THE CONDUCT OF THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION SCHEDULED FOR MARCH 7, 2017 — OPTION 1: CONDUCT A STAND-ALONE ELECTION TO BE CONSOLIDATED WITH THE CITY OF LOS ANGELES LACCD BOARD OF DIRECTORS ELECTION (STATUS QUO) RUNNING CONCURRENTLY WITH THE COUNTY'S SPECIAL ELECTION; OPTION 2: CONDUCT A CONSOLIDATED ELECTION WITH THE COUNTY OF LOS ANGELES WITH SPECIFIED SERVICES TO BE ADMINISTERED BY THE COUNTY. 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tlLL06npuio/1yne)'/T/l Burl pnoaf puo�-p °""6"7"dL `W1'ff GB/"//°df/°(t r) kitty o/Kolling offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz September 21, 2016 Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling- Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Planning Commission meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. RHCA Neighborhood Meeting The Women's Community Club will host a Neighborhood Meeting on Wednesday, October 26, 2016 at 7:00 p.m. at 5 Outrider Road for the residents of the following streets: Bowie Road, Chesterfield Road, Chuckwagon Road, Eastfield Drive, Hackamore Road, Hummingbird Lane, Open Brand Road, Outrider Road, Roundup Road and Wideloop Road. RSVP Marion Ruth at 310-541-4144. Traffic Signal Modification Project for, Construction on the Signal Modification Project at r the intersection of Palos Verdes Drive North & 1 Rolling Hills Road/Portuguese Bend Road is underway but has experienced some unexpected delays. The new expected completion date is mid -October. Lane closures will typically be limited to 9:00am - 4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. Women's Club West Coast Cruise The Women's Community Club of Rolling - *- Hills is organizing a 7 -night West Coast Cruise from Los Angeles to San Francisco on Princess Cruise Lines departing on April 1, 2017. Cost (per person double occupancy): Ocean View $995; Balcony $1,099, Mini Suites $1,349. There are only a few cabins available so make your reservation now! All deposits are 100% refundable if cancelled prior to final payment due date. For more information, contact Myrna Frame by phone at 310-613-9549 or by e-mail at curtismyrna@verizon.net. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2017, one Planning Commission and one Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission or Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, October 19, 2016. If you have any questions about the Planning or Traffic Commission, please call City Hall at 310-377-1521. Issue No. 16-18 r ROLLING HILLS CRIMES REPORTED For the time period August 28 - September 10, 2016 No crimes reported. REMINDER: Please don't litter. Help keep Rolling Hills beautiful. 0As residents and visitors, we are very fortunate to enjoy such a beautiful community. As a reminder, not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. 14) RHCA ANNOUNCEMENTS RHCA ANNUAL MEETING INFORMATION Deadline for Agenda Items is October 31, 2016 Members wishing to place an item on the January 18, 2017 Annual Meeting agenda, please submit in writing to the RHCA office a description of the issue(s) and any requested action to be taken by the membership. Agenda items must be received in the RHCA office by 4:45P.M. on Monday, October 31, 2016. Election for the RHCA Board of Directors The RHCA Board of Directors has two seats up for election in January 2017. Members interested in serving the community as a member of the Board are invited to run and should submit a statement of intent to Association Manager, Kristen Raig or a member of the Nominating Committee: John Post, Marion Ruth or Ray Ferris. The deadline for candidates to be included on the ballot is December 1, 2016. Potential candidates are encouraged to submit their intent to run and complete an application ASAP. 50+ Halloween Luncheon The next Rolling Hills 50+ Luncheon will be held on Friday, October 28th at the Rolling Hills Country Club. Costumes welcome but optional, or match the color theme of orange/brown/black. All Rolling Hills residents, 50+ are welcome and encouraged to join the fun and camaraderie, beginning at 11:30 a.m., $20 per person. Don't miss out! RSVP ASAP to Maureen Hill at 310 377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 27 Buggy Whip Drive for fence in north easement. PENDING: 18 Portuguese Bend Road for fence in north and south easements; 7 Portuguese Bend Road for three -rail fence in north easement; 10 Bowie Road for screening, shrubs and grading in the road and east easements. DENIED: None. UPCOMING CITY MEETINGS City Council Field Trip 10/4/16 at 7:00 a.m. @ 23 Crest Road East City Council Meetings 10/10/16 and 10/24/16 at 7:00 p.m. Planning Commission Meeting 10/18/16 at 6:30 p.m. Traffic Commission Meeting 11/17/16 at 8:30 a.m. eere, 'aee9 qi& vod et'e -page 2 ARE YOU PREPARED IF DISASTER STRIKES? Be ready and have a plan. Learn how at the PREPARED PENINSULA EXPO WHEN: Sunday, October 30th 12:00 p.m. — 3:00 p.m. WHERE: Palos Verdes Art Center • Harlyne J. Norris Pavilion 501 Indian Peak Road Rolling Hills Estates, CA 90274 The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate residents and the broader community on emergency preparedness at the Prepared Peninsula Expo. The Prepared Peninsula Expo will feature dozens of exhibitors, demonstrations and equipment displays and provide an opportunity to learn how to protect yourself, your family and your pets in an emergency including step-by-step preparedness plans for your family and pets. Exhibits and activities include: Family -friendly activities for all ages • Shakey Quakey Earthquake Simulator • Build your own Emergency Bag • Pet Preparedness Tips • Homeland Security Mobile Command Vehicle • Law Enforcement and Fire Department Exhibits • FREE food. AGENDA -"tf Rallai9 get4 CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 26, 2016 CITY OF ROLLING HILLS 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. NOTICE There are no issues of emergent nature which require City Council action at the City Council meeting scheduled for Monday, September 26, 2016. Therefore, it is anticipated that the meeting will be adjourned for lack of a quorum due to a lack of agenda items. The next regular meeting of the City Council will be held on Monday, October 10, 2016 at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. tL606 n�v.o0'l �� �J�� Bu/rd Pnoy pva�-p acanBn/io. 7/? / "71°d ° 4l''e) City o// od/ng J/i// flew2tter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz September 7, 2016 Issue No. 16-17 Peninsula Cites ALPR camera program already seeing success AmorAs you may have heard, the four Palos Verdes Peninsula cities, including Rolling Hills entered into a collaborative agreement to install Automated License Plate Recognition (ALPR) cameras at strategic .locations thourghtout the Palos Verdes Peninsula area in an effort to reduce crime. Since the cameras were installed in late July, there have been three arrests made as a result of the cameras. Annual Fall Clean-up dates set for September 10th & September 1761 The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10th and the bulky item pick-up will be Saturday, September 17`h Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container, and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call. Republic Services customer service at 888-742-5234. Community Shred Day September 24th Republic Services is once again offering a drive-thru Community Shred Day for Rolling. Hills residents. The event will take place on Saturday, Setpember 24th from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Women's Club West Coast Cruise ►� The Women's Community Club of Rolling ---;-.001;-' --=-_4 Hills is organizing a 7 -night West Coast Cruise from Los Angeles to San Francisco on Princess Cruise Lines departing on April 1, 2017. Cost (per person double occupancy): Ocean View $995; Balcony $1,099, Mini Suites $1,349. There are only a few cabins available so make your reservation now! All deposits are 100% refundable if cancelled prior to final payment due date. For more information, contact Myrna Frame by phone at 310-613-9549 or by e-mail at curtismyrna@verizon.net. Rolling Hills parking reminders The Rolling Hills Traffic Commission would. like to remind residents and visitors that there is no overnight parking allowed along any of the city's roadways or in cul-de-sacs. Also, when parking along the roadway during the daytime hours, please be sure that the vehicle does not block equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. ROLLING HILLS CRIMES REPORTED For the time period August 7 — August 27, 2016 No crimes reported. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling- Hills.org. The site contains many valuable •resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Planning Commission meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521.. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2017, one Planning Commission and one Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission or Traffic Commission, please. submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend, Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, October 19, 2016. If you have any questions about the Planning or Traffic Commission, please call City Hall at 310-377-1521. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 27 Crest Road West for three -rail fence in east side easement and walls and vegetation in the side easement; 19 Middleridge Lane South for as -built trash yard, retaining wall in the side easement and irrigation and landscaping in the side and front easements; 85 Crest Road East for new driveway and retaining wall in west side easement; 1 Open Brand Road to transfer license from former owner to new owner for three -rail fence in roadway easements; 10 Cinchring Road for gate and pilaster in easement.. PENDING: 18 Portuguese Bend Road for fence in north and south easement; 27 Buggy Whip Drive for fence in north easement.. DENIED: 63 Crest Road East for encroachment into west side easement. UPCOMING CITY MEETINGS City Council Meetings 09/12/16 and 09/26/16 at 7:00 p.m. Planning Commission Meeting 09/20/16 at 6:30 p.m. Traffic Commission Meeting 09/22/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 12, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of August 22, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of an Agreement with Martin & Chapman Co. for 2017 Election Services. RECOMMENDATION: Approve as presented. D. Consideration of an Exchange Agreement and Assignment of Federal Surface Transportation Program — Local (STP-L) Funds between the City of Rolling Hills and the Los Angeles County Metropolitan Transportation Authority (LACMTA). RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016.19 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE FOR GRADING AND CONSTRUCTION OF A STABLE WITH COVERED PORCHES, CORRAL, AND A RIDING RING, TO ENCROACH WITH THE RIDING RING INTO THE FRONT SETBACK, AND TO EXCEED THE PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 904 AT 34 SADDLEBACK ROAD, (DELGADO). B. RESOLUTION NO. 2016-20 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE AND STABLE WITH LOFT AND CORRAL IN ZONING CASE NO. 902 AT 23 CREST ROAD EAST, (LOT 132A -MS), (HYNES). AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON AT 23 CREST RD EAST. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) 10. MATTERS FROM STAFF A. REPORT AND DISCUSSION REGARDING ZONING CODE REQUIREMENT THAT UTILITIES BE UNDERGROUNDED UPON RELOCATING OR INCREASING THE ELECTRICAL PANEL SERVICING A BUILDING OR PARCEL. B. UPDATE ON THE STATUS OF CALIFORNIA WATER SERVICE COMPANY'S RESPONSE TO THE LETTER SENT BY CITY OF ROLLING HLLS REGARDING WATER BUDGETS AND ASSOCIATED APPEAL PROCESS. (ORAL REPORT) 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 7LL06 awJo./r» '001/ BUG/odJ Pnoat puV ac"en1"d 7 ` - B„J/°df/°41'e) ca, o/Koiiirc, �ti��� �ecu��etter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz August 17, 2016 Issue No. 16-16 Annual Fall Clean-up dates set for September 10th & September 17th 6141 The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10th and the bulky item pick-up will be Saturday, September 17th. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 24111 Republic Services is once again offering a drive-thru Community Shred Day for Rolling Hills residents. The event will take place on Saturday, Setpember 24'h from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Planning a construction project? Planning to improve your property - remodel, re -roof, grade the backyard, or install a water heater, for example? If so, Planning Department approval is necessary; and it is very likely that a building permit is required as well. For larger projects, Planning Commission approval (through a public hearing process) may be necessary. For questions regarding development, review of plans and projects, or modifications to previously approved projects, planning staff is available Monday thru Thursday from 8:00 am to 5:00 pm at City Hall, 2 Portuguese Bend Road or by calling 310-377-1521. Rolling Hills parking reminders The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. Summer mosquito reminders ‘*. As summer heats up, it is important to take the necessary precautions to ensure a mosquito free summer. Los Angeles County West Vector Control suggests that residents use insect repellants, or remain indoors in the early morning and evening hours. Residents should also make sure that doors and windows have tight -fitting screens to keep mosquitoes out; eliminate all sources of standing water, including: ornamental ponds, plastic wading pools, animal watering troughs, potted plants; and ensure that swimming pools, spas, and ponds are properly maintained. City Approval Required for all Surface Area Disturbance, including Grading a w The City's Zoning Ordinance defines grading as "man made alteration of the existing natural ground surface, resulting in earth forms and contours, which differ from the ground surface that existed prior to the alteration." As a reminder, all land disturbance projects require City approval and no export or import of dirt is allowed; except for export of dirt from basements, pools and similar excavation activities. Export or import of dirt between properties or from utility company projects within the City is strictly prohibited. Also, please note that for any landscape project that requires soil to be imported or disturbance of surface area for geological exploration, drainage and swales, play areas and similar activities also require City approval. Additionally, any grading exceeding 3 feet of cut into a slope or exceeding 3 feet of fill of a slope, OR alteration of more than 2,000 square feet of surface area, regardless of the height of cut or fill, requires approval by the Planning Commission through the site plan review process. If you have any questions regarding surface area disturbance, import of soil for landscaping, grading or plan submittals, please contact the City's Planning Department at 310-377-1521 or visit the City's website at www.rolling-hills.org. ROLLING HILLS CRIMES REPORTED For the time period July 24 — August 6, 2016 No crimes reported. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 10, 12 and 14 Pine Tree Lane for abandonment of cul-de-sac turnout easement and lot line adjustments. PENDING: 27 Crest Road West for structures, sprinklers and landscaping in road easement and three -rail fence, landscaping and sprinklers in east side easement; 19 Middleridge Lane South for as -built retaining wall and trash yard in south easement; 85 Crest Road East for new driveway and retaining wall in west side easement; 1 Open Brand Road to transfer license from former owner to new owner for three -rail fence in roadway easements; 63 Crest Road East for encroachment into west side easement; 10 Cinchring Road for gate and pilaster in easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 08/22/16 and 09/12/16 at 7:00 p.m. Planning Commission Meeting 09/20/16 at 6:30 p.m. Traffic Commission Meeting 09/22/16 at 8:30.a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 22, 2016 • 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of August 8, 2016. • RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. • C. Financial Statement for the Month of July, 2016. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for July, 2016. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDERATION OF AN APPEAL OF THE CITY OF ROLLING HILLS PLANNING COMMISSION'S DECISION IN ZONING CASE NO. 901 AT 5 PINE TREE LANE AS REFLECTED IN PLANNING COMMISSION RESOLUTION NO. 2016-15. AND CONSIDERATION OF A RESOLUTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS UPHOLDING THE PLANNING COMMISSION'S APPROVAL OF A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH A BASEMENT, DETACHED GARAGES, COVERED PORCHES, STABLE, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, DETACHED GARAGES, AND STABLE WITH LOFT; AND VARIANCES TO EXCEED MAXIMUM PERMITTED AVERAGE HEIGHT OF RETAINING WALLS AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 901 AT 5 PINE TREE LANE, (LOT 94-RH), (SHARNG). B. ZONING CASE NO. 880 -REVISED. REQUEST FOR A SITE PLAN REVIEW AND VARIANCES FOR A 300 SQUARE FOOT ADDITION OF WHICH 61 SQUARE FEET ENCROACHES UP TO 7.5' INTO THE SIDE YARD SETBACK, AND THE EAVES ENCROACH 4' INTO THE SIDE YARD SETBACK BEYOND THE MAXIMUM OF 5' ENCROACHMENT ALLOWED; TO CONSTRUCT AN UP TO 7' HIGH 32' LONG RETAINING WALL WHICH WOULD NOT AVERAGE OUT TO 2.5' IN HEIGHT AND WHICH WOULD ENCROACH 12.5' INTO THE SIDE YARD SETBACK. PREVIOUS PROPOSALS WERE PUBLICLY REVIEWED AT THE CITY COUNCIL FIELD TRIP MEETING TO THE SITE ON OCTOBER 26, 2015 AND AT THE REGULAR CITY COUNCIL MEETINGS ON OCTOBER 26, 2015, NOVEMBER 9, 2015, JANUARY 11, 2016 AND JULY 11, 2016. THE PROJECT IS LOCATED AT 15 PORTUGUESE BEND ROAD, (LOT 78-RH), ROLLING HILLS, CA IN THE RAS-1 ZONING DISTRICT, (HASSOLDT). AND CONSIDERATION OF A RESOLUTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A VARIANCE TO ENCROACH INTO THE REQUIRED 20 -FOOT SIDE -YARD SETBACK WITH EAVES AND BY 61 -SQUARE FEET, DUE TO A 300 -SQUARE FOOT ADDITION; APPROVING A MODIFIED SITE PLAN REVIEW FOR A RETAINING WALL GREATER THAN THREE FEET IN HEIGHT AND VARIANCES TO ENCROACH INTO THE REQUIRED 20 -FOOT SIDE -YARD SETBACK BY 12.5 FEET, DUE TO A SEVEN (7) FOOT HIGH RETAINING WALL THAT DOES NOT AVERAGE OUT TO 2.5 FEET IN HEIGHT; AND ACKNOWLEDGING THE WITHDRAWAL .OF A SITE PLAN REVIEW AND VARIANCE TO CONSTRUCT A 6 -FOOT HIGH WALL AND A 2 -FOOT FLAT WALKWAY AROUND THE BUILDING ADDITION IN ZONING CASE NO. 880 AT 15 PORTUGUESE BEND ROAD (LOT 78-RH), ROLLING HILLS CA, (HASSOLDT). 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR AN APPOINTMENT TO THE PLANNING COMMISSION. B. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON AUGUST 11, 2016. (ORAL REPORT) C. DISCUSSION CONCERNING SCHEDULING A JOINT MEETING BETWEEN THE CITY COUNCIL AND PLANNING COMMISSION. (ORAL REPORT) 10. MATTERS FROM STAFF A. REVIEW AND APPROVAL OF A DRAFT LETTER TO CALIFORNIA WATER SERVICE COMPANY REGARDING ITS WATER BUDGET APPEAL PROCESS. B. CONSIDERATION OF CHANGING THE ASSOCIATE PLANNER POSITION TO ASSISTANT PLANNER IN ORDER TO INITIATE RECRUITMENT FOR POSITION. 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tlL L06 nluio 11/V 2 'WV"Bu''/ oa/ �noa/ It U c ar n6nhio�I�A `er G €/Ul/a�f° ((R)1) kitty o/ieo"iag flew6letter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz August 3, 2016 Issue No. 16-15 Annual Fall Clean-up dates set for September 10th & September 17th 611 The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10`h and the bulky item pick-up will be Saturday, September 17t1Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 24th Republic Services is once again offering a drive-thru Community Shred Day for Rolling Hills residents. The event will take place on ivktisi Saturday, Setpember 24th from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Rolling Hills traffic and pedestrian safety reminders The Rolling Hills Traffic Commission reminds residents and visitors to obey local speed laws and stop signs. As a reminder, pedestrians should walk single -file, facing traffic as close to edge of the road as possible. It is also a good idea when walking at night to wear light-colored/reflective clothing. Residents and visitors are also reminded that Rolling Hills roadways are not safe for riding skateboards. The many steep, curving roadways make it difficult for motorist to see pedestrians and individuals on skateboards. Rolling Hills parking reminders The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. ROLLING HILLS CRIMES REPORTED For the time period June 26 — July 23, 2016 July 8 - Petty theft (unlocked vehicle) — Wideloop Road Put on your dancing boots 6 - Save the date for the Annual Ifix earbeque Saturday, August 27, 2016 at the Howse of Richard Colyear - 2 Johns Canyon Road Dinner by Lucille's BBQ (owned by residents Craig and Mari Hofman) Music by Boomer McLennan Ban City Approval Required for all Surface Area Disturbance, including Grading 303 ts The City's Zoning Ordinance defines grading as "man made alteration of the existing natural ground surface, resulting in earth forms and contours, which differ from the ground surface that existed prior to the alteration." As a reminder, all land disturbance projects require City approval and no export or import of dirt is allowed; except for export of dirt from basements, pools and similar excavation activities. Export or import of dirt between properties or from utility company projects within the City is strictly prohibited. Also, please note that for any landscape project that requires soil to be imported or disturbance of surface area for geological exploration, drainage and swales, play areas and similar activities also require City approval. Additionally, any grading exceeding 3 feet of cut into a slope or exceeding 3 feet of fil.I of a slope, OR alteration of more than 2,000 square feet of surface area, regardless of the height of cut or fill, requires approval by the Planning Commission through the site. plan review process. If you have any questions regarding surface area disturbance, import of soil for landscaping, grading or plan submittals, please contact the City's Planning Department at 310-377-1521 or visit the City's website at www.rolling-hills.org. Planning .a construction project? Planning to improve your property - remodel, re -roof, grade the backyard, or install a water heater, for example? If so, Planning Department approval is necessary; and it is very likely that a building permit is required as well. For larger projects, Planning Commission approval (through a public hearing process) may be necessary. For questions regarding development, review of plans and projects, or modifications to previously approved projects, please contact the City's Planning Department at 310-377-1521 or visit the City's website at www.rolling-hills.org. ( 'g 2 RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None reported. PENDING: None Reported. DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings 08/08/16 and 08/22/16 at 7:00 p.m. Planning Commission Meeting 08/16/16 at 6:30 p.m. Traffic Commission Meeting 09/22/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 8, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of July 11, 2016. B. Payment of Bills. RECOMMENDATION: Approve as presented. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of June, 2016. D. Allied Recycling Tonnage Report for June, 2016. RECOMMENDATION: Approve as presented. RECOMMENDATION: Receive and file. E. Review and approval of the Planning/Traffic Commission Recruitment/Appointment Timeline for terms expiring in January 2017. RECOMMENDATION: Approve as presented. F. City of Rolling Hills Conflict of Interest Code Biennial Review. RECOMMENDATION: No changes. Receive and file. G. Consideration of a date of December 12, 2016 from 4-7 pm for the 315t Annual Holiday Open House RECOMMENDATION: Approve as presented. H. Consideration of the following claim — CLAIMANT: Rick Edler/Merryweather Properties, Inc.; DATE OF LOSS: August 5, 2015; DATE FILED: July 15, 2016; ALLEGATION: Water damage to units on a property located at 608 Silver Spur Rd., Rolling Hills Estates, CA 90274 RECOMMENDATION: Deny claim. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-17 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A SWIMMING POOL/SPA, WALLS, FIRE PIT, BARBECUE, POOL EQUIPMENT, AND A VARIANCE TO EXCEED 2.5' HIGH AVERAGE FOR ASSOCIATED WALLS IN ZONING CASE NO. 906 AT 27 CREST ROAD WEST, (LOT 174 -B -MS), ROLLING HILLS, CA (GOLDENBERG). B. RESOLUTION NO. 2016-18 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE, GARAGE AND A BASEMENT, SWIMMING POOL, VARIOUS OUTDOOR AMENITIES AND VARIOUS RETAINING WALLS, A NEW DRIVEWAY AND GRADING; REQUEST FOR VARIANCES TO ENCROACH WITH THE RESIDENCE, BASEMENT, LIGHT WELLS AND SEVERAL WALLS INTO SETBACKS, OF WHICH SOME DO NOT AVERAGE OUT TO 2.5' IN HEIGHT, TO LOCATE THE POOL, POOL EQUIPMENT AND FUTURE STABLE AND CORRAL IN FRONT YARD AREA, TO EXCEED THE MAXIMUM PERMITTED TOTAL LOT COVERAGE AND DISTURBED AREA, TO EXCEED THE MAXIMUM PERMITTED COVERAGE OF FRONT SETBACK WITH THE DRIVEWAY & TO EXPORT DIRT IN ZONING CASE NO. 895, AT 10 BOWIE RD, (LOT 4-CRA); ROLLING HILLS, CA (PANG JUI YIU). 6. PUBLIC HEARINGS A. CONSIDERATION OF AN APPEAL OF THE CITY OF ROLLING HILLS PLANNING COMMISSION'S DECISION IN ZONING CASE NO. 901 AT 5 PINE TREE LANE AS REFLECTED IN PLANNING COMMISSION RESOLUTION NO. 2016-15: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH A BASEMENT, DETACHED GARAGES, COVERED PORCHES, STABLE, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, DETACHED GARAGES, AND STABLE WITH LOFT; AND VARIANCES TO EXCEED MAXIMUM PERMITTED AVERAGE HEIGHT OF RETAINING WALLS AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 901 AT 5 PINE TREE LANE, (LOT 94-RH), (SHARNG). B. RESOLUTION NO. 1187 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. 7. OLD BUSINESS — A. REPORT ON STATUS OF RESOLUTION REQUESTED IN ZONING CASE NO. 880 AT 15 PORTUGUESE BEND ROAD (LOT 78-RH), ROLLING HILLS CA, (HASSOLDT). 8. NEW BUSINESS NONE 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION CONCERNING SCHEDULING A JOINT MEETING BETWEEN THE CITY COUNCIL AND PLANNING COMMISSION. B. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMDEND THE ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIY OR REPEAL MEASURE B. C. DISCUSSION AND DIRECTION TO PURSUE A PROPOSAL TO PURCHASE VIDEO EQUIPMENT IN ORDER TO POST IMPORTANT COMMUNITY PRESENTATIONS ON THE CITY'S WEBSITE D. DISCUSSION AND DIRECTION TO PURSUE A PROPOSAL TO HOST A CITY TOWN HALL MEETING IN THE NEAR FUTURE. 10. MATTERS FROM STAFF A. DISCUSSION AND APPROVAL - PRELIMINARY PROPOSAL FOR IMPROVEMENTS TO THE TENNIS COURT AREA. B. CALIFORNIA WATER SERVICE COMPANY WATER BUDGET APPEAL ASSISTANCE UPDATE. (ORAL REPORT) 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tlLLO6 v1ul ve) V%/ Buol?i 'vox-voat pud / 09-69-d 0g �U /°For Ulj°df ��''� City 0//eA" JIi/t flewdettcr office: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz July 20, 2016 Issue No. 16-14 Community Wildfire Protection Plan Underway On Thursday, July 14P, the first in a series of four meetings was held to receive community input to help guide the development of a Community Wildfire Proteciton Plan (CWPP). The objective of this community based program is to identify priority projects in the community that will ultimately help residents better protect themselves from the next fire. Community participation is the key to developing a CWPP - after all, who knows the community better than the people who live here. At the first meeting, guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network addressed the group regarding Fire Ecology on the Palos Verdes Peninsula and the fire risks associated with our area. Additionally, J. Lopez, Assistant Chief, Forestry Division, Los Angeles County Fire Dept reviewed how and why CWPP's are developed; and led a discussion to help identify community priorities when it comes to fire risk. Information on the materials presented is available on the City's web site under Fire and Emergency Preparedness at http://rolling-h ills.org/index.aspx?n id=78. The next three meetings, which are currently being scheduled, will feature guest speakers on landscaping to reduce the risk of fire, hardening your home against fire and insurance related issues, as well as continued discussion and community participation aimed at developing a CWPP. Keep an eye out for more information. Traffic Signal Modification Project 1 ; Construction on the Signal Modification Project at the intersection of Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend Road is underway but has experienced some unexpected delays. The new expected completion date is mid -August. Lane closures will typically be limited to 9:O0am - 4:OOpm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. Help reduce the risk of fire With severe fire danger, it is important that residents maintain the appropriate clearance between stryctures and vegetation and remove dead grasses and weeds on their property. As the warm weather returns and fire season rapidly approaches, residents are reminded to be sure that workers on your property do not smoke while they are working. Also, when weed or tree trimming equipment is being used, be sure there is a fire extinguisher present to put out any fires that may be accidentally ignited. Put on your dancing boots S Save the date for the Annual Hix 6arbeque Saturday, August 27, 2016 at the Nonce of Richard Colyear - 2 Johns Canyon Road Dinner by Lucille's BBQ (owned by residents Craig and Mari Hofman) Music by Boomer McLennan Band Annual Fall Clean-up dates set for September 10th & September 17th The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10`h and the bulky item pick-up will be Saturday, September 17`h Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 24th Republic Services is once again offering a drive-thru Community Shred Day for Rolling rtz24 Hills residents. The event will take place on Saturday, Setpember 24" from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Upcoming Greywater Workshops Attend one of these informative workshops to learn about the benefits of greywater to create an affordable household water system that can reduce water use and play a role in drought resilience. The workshops at each of the host cities will be presented by Greywater Action with support from the West Basin Municipal Water District, Water Replenishment District and Metropolitan Water District. WORKSHOP DATES Saturday, July 30th -- 9am - noon Culver City, CA Saturday, August 20"' - 9am - noon Iglewood, CA Saturday, September 10th - 9am - noon Hawthorne, CA For more information or to register for one of the workshops, please visit the South Bay Environmental Services web site at www.sbesc.org. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED/ PENDING/DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings Please note there will be no meeting on 07/25/16 The next meeting will be 08/08/16 at 7:00 p.m. Planning Commission Meeting 08/16/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. eeq O weal, qi€€4 - page 2 CALIFORNIA WATER SERVICE COMPANY WATER BUDGET APPEAL ASSISTANCE The Rolling Hills City Council wishes to provide information to assist residents who are interested in (1) increasing their water budget allocation from the California Water Service Company (Cal Water) and/or (2) possibly receiving a partial refund of previously paid drought surcharges based on an inappropriately low water budget allocation. Cal Water will only address such requests through its appeals process. The Cal Water appeals form lists five reasons for which residents may appeal their allocated water budget: (1) Household size change; (2) Medical need; (3) Significant long-term savings achieved since 2011; (4) Low water usage in 2014; or (5) Large animal care (e.g., horses). However, in recent discussions with Cal Water representatives, it was discovered that these reasons were not exclusive; and that all residents with large parcels or other circumstances requiring a higher water allowance are also eligible for possible water budget increases via the appeals process. Information on how to submit a water budget appeal can be found at www.calwater.com/conservation/drought/appeal/. Cal Water appeal decisions may be further appealed to .the California Public Utilities Commission. In particular, new residents, who have moved to Rolling Hills in April 2013 or later, are encouraged to appeal their water budget allocation. Instead of using the previous property owner's water usage to calculate the water budget for your property, Cal Water used the average water use of all residents within its Palos Verdes Water District. This allocation is woefully insufficient for parcels in Rolling Hills, since the great majority of residents in the Palos Verdes Water District either live in apartments or on properties that are much smaller than the properties in Rolling Hills. At this point, Cal Water plans to use aerial landscape imagery to determine the appropriate water budget for each property's characteristics when deciding the water budget appeals filed by new residents. When submitting your water budget appeal, state that you're a new resident in the explanation portion of the Cal Water water budget appeal application form as your reason for the appeal. Since Cal Water will not provide the City with information regarding residents' appeals, the City is requesting our residents whohave already submitted a water budget appeal to provide the City with their appeal information so that we can better assist other residents in submitting successful appeals. The City also wants to help residents who have had their appeal denied so that such residents can resubmit their appeal in a manner that would possibly provide them with a greater chance of success. Although Cal Water's water conservation targets have been lowered and drought surcharges are to be suspended starting August 151, it is anticipated that these measures will be only temporary and that your existing water budget will be reinstated at the same level when water restriction limits are re -imposed. Therefore, it is important for residents to appeal their water budgets so they can be set at the correct level. For all the above Cal Water issues, please contact the City Manager Ray Cruz at (310) 377-1521 or rcruz@cityofrh.net. ,L L06 n?vio,'9ae) ' .2qt off,/ PtodPuag a"""1"d 11,tr €,,yl°y/° We) City o/Kollia y JIIt flewdetter office: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz July 20, 2016 Issue No. 16-14 Community Wildfire Protection Plan Underway On Thursday, July 14th, the first in a series of four meetings was held to receive community input to help guide the development of a Community Wildfire Proteciton Plan (CWPP). The objective of this community based program is to identify priority projects in the community that will ultimately help residents better protect themselves from the next fire. Community participation is the key to developing a CWPP - after all, who knows the community better than the people who live here. At the first meeting, guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network addressed the group regarding Fire Ecology on the Palos Verdes Peninsula and the fire risks associated with our area. Additionally, J. Lopez, Assistant Chief, Forestry Division, Los Angeles County Fire Dept reviewed how and why CWPP's are developed; and led a discussion to help identify community priorities when it comes to fire risk. Information on the materials presented is available on the City's web site under Fire and Emergency Preparedness at http://rolling-hi I Is.org/index.aspx?nid=78. The next three meetings, which are currently being scheduled, will feature guest speakers on landscaping to reduce the risk of fire, hardening your home against fire and insurance related issues, as well as continued discussion and community participation aimed at developing a CWPP. Keep an eye out for more information. Traffic Signal Modification Project Construction on the Signal Modification Project at the intersection of Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend Road is underway but has experienced some unexpected delays. The new expected completion date is mid -August. Lane closures will typically be limited to 9:OOam - 4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. Help reduce the risk of fit e With severe fire danger, it is ii ip irtant that residents maintain the appropriate clearance between structures and vegetation and remove dead grasses and weeds on their property. As the warm weather returns and fire season rapidly approaches, residents are reminded to be su, a that workers on your property do not smoke while th -!y are working. Also, when weed or tree trimming equipn tent is being used, be sure there is a fire extinguisher present to put out any fires that may be accidentally ignited. Put on your dancing boots Save the date for the Annual Rix Barbeque Saturday, August 27, 2016 at the Howse of Richard Colyear - 2 Johns Canyon Road Dinner by Lucille's BBQ (owned by residents Craig and Mari Hofman) Music by Boomer McLennan Band • Annual Fall Clean-up dates set for September 10th & September 17th The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10th and the bulky item pick-up will be Saturday, September 17t1 Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in= length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 24th ,,..„1,7,777 Republic Services is once again offering a drive-thru Community Shred Day for Rolling = Hills residents. The event will take place on Saturday, Setpember 24th from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Upcoming Greywater Workshops Attend one of these informative workshops to learn about the benefits of greywater to create an affordable household water system that can reduce water use and play a role in drought resilience. The workshops at each of the host cities will be presented by Greywater Action with support from the West Basin Municipal Water District, Water Replenishment District and Metropolitan Water District. WORKSHOP DATES Saturday, July 30th - 9am - noon Culver City, CA Saturday, August 20th - 9am - noon Iglewood, CA Saturday, September 10th - 9am - noon Hawthorne, CA For more information or to register for one of the workshops, please visit the South Bay Environmental Services web site at www.sbesc.org. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None reported. PENDING: None reported. DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings 08/08/16 and 8/22/16 at 7:00 p.m. Planning Commission Meeting 08/16/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 25, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. NOTICE There are no issues of emergent nature which require City Council action at the City Council meeting scheduled for Monday, July 25, 2016. Therefore, it is anticipated that the meeting will be adjourned for lack of a quorum due to a lack of agenda items. The next regular meeting of the City Council will be held on Monday, August 8, 2016 at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR NONE 5. COMMISSION ITEMS NONE 6. PUBLIC HEARINGS NONE 7. OLD BUSINESS NONE 8. NEW BUSINESS NONE 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE 10 MATTERS FROM STAFF NONE 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. SLZO6 VD sapzan soled ouauvx AUGa ouanuD 'M £OLZ sau4H uuo j • iLL06 v?vio''1/vp 6uwoey yvoat puaa"n. n;ion% Cty o// o/ in9 flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz July 6, 2016 Issue No. 16-13 Community Wildfire Protection Plan Neighborhood Meeting • Thursday, July 14, 2016 - 6-9pm - City Hall Come learn how you can help the community prepare for wildfire. All residents are invited to attend a Community Wildfire Protection Plan neighborhood meeting. The purpose of the meeting is to help identify priority projects in the community to survive the next fire. Guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network will address the group on Fire Ecology on the Palos Verdes Peninsula. Rolling Hills Social & Tennis Club The Nominating Committee of the Rolling Hills Social and Tennis Club presents the following slate of officers for 2016-2017: President: Fred Dellovade (to serve with Co -President, Kirt Behera); Vice Presidents: Colleen Post and Ray Ferris; Treasurer: Dan Nguyen; Secretary: Lou Altman; VP, Tournaments: Gian Starinieri; VP, Social: Rob Hammond; VP, Facilities: Terry Carroll; VP, Communications: Alan Cherry. All residents who attend the Rolling Hills Social and Tennis Club Annual Meeting on July 17th may vote for one or more of the proposed officers; alternatively, any resident may deliver to the Nominating Committee — Rob Hammond, Kirt Behera, or. Lou Altman — a written additional nomination, as long as the written nomination includes the name of the nominating person as well as the person who seconds the additional nomination. Cal Water announces revised Drought Response Plan 1 Cal Water announced it is making adjustments 41,, to its Drought Response Plan in response to the revised regulations adopted by the State Water Resources Control Board (Board) and a resolution adopted by the California Public Utilities Commission (Commission). As called for in the Board's revised regulations, Cal Water has completed the "stress test" of available water supplies and that analysis shows that modest demand reductions are needed to meet expected demand over the next three years. Despite this, the fact remains that much of the State continues to experience severe drought conditions. In light of these factors, Cal Water will be establishing an interim water -use reduction requirement of 10% for customers in its Palos Verdes service area. Concurrently, Cal Water will be seeking approval from the Commission to move from Stage 2 to Stage 1 of its Water Shortage Contingency Plan, which will allow it to suspend the imposition of Drought Surcharges on customers who exceed their monthly water budgets. Despite these changes, Cal Water encourages customers to take advantage of Cal Water's industry -leading water conservation program. ROLLING HILLS CRIMES REPORTED For the time period June 12 — June 25, 2016 June 21 — Grand Theft — Chuckwagon Road Traffic Signal Modification Project 10i Construction on the Signal Modification Project at 1 ir the intersection of Palos Verdes Drive North & � Rolling Hills Road/Portuguese Bend Road is underway with completion expected in late July. Lane closures wil typically be limited to 9:00am — 4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. WARNING: Rattlesnake Reminder As summer approaches and temperatures rise, residents are beginning to see rattlesnake activity. Remember to use caution when moving things around in the yard or in garages, as snakes like to hide in dark places. Residents should also be careful and keep an eye out for snakes when hiking. Snakes are fascinating creatures, but remember to keep your distance. VOLUNTEER OPPORTUNITY Rolling Hills Planning Commission There is currently an unscheduled vacancy on the Planning Commission. The remainder of the unexpired term will go through the end of 2017. Residents interested in applying to fill the vacancy should submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, July 20, 2016. The City Council Personnel Committee will consider the applicants and make a recommendation to the City Council to fill the vacancy. If you have questions or would like additional information about this opportunity, please call City Hall at 310-377-1521 • t RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon RH 50+ Senior Luncheon at RH Country Club, 11:30 a.m. on Wednesday, July 13, honoring long time resident on her 99th b'day. Please wear red, white, blue, optional of course. $20 pp, RSVP 310-377-2181. See you there! Appointment of Board Member to Fill Board Vacancy At the June 16, 2016 RHCA Board meeting, the Board of Directors appointed Fred Lorig to carry out the open term on the RHCA Board of Directors. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 10, 12 and 14 Pine Tree Lane for easement reduction. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 07/11/16 and 07/25/16 at 7:00 p.m. Planning Commission Meeting 07/19/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 11, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the. Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 27, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. SPECIAL PRESENTATION Special Presentation to Jill Smith in recognition of her service to the community as Member of Planning Commission from 2007-2016 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-15 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH A BASEMENT, DETACHED GARAGES, COVERED PORCHES, STABLE, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, DETACHED GARAGES, AND STABLE WITH LOFT; AND VARIANCES TO EXCEED MAXIMUM PERMITTED AVERAGE HEIGHT OF RETAINING WALLS AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 901 AT 5 PINE TREE LANE, (LOT 94- RH), (SHARNG). 6. PUBLIC HEARINGS A. ZONING CASE NO. 880 -REVISED. REQUEST FOR A SITE PLAN REVIEW AND VARIANCES FOR A 300 SQUARE FOOT ADDITION OF WHICH 61 SQUARE FEET ENCROACHES UP TO 5.2' INTO THE SIDE YARD SETBACK, AND THE ROOF OVERHANG ENCROACHES 3.8' INTO THE SIDE SETBACK BEYOND THE MAXIMUM OF 5' ENCROACHMENT ALLOWED; TO PROVIDE LESS THAN THE MINIMUM REQUIRED 4' -WIDE WALKWAY ALONG A PORTION OF THE PERIMETER OF THE RESIDENCE ADDITION AND TO CONSTRUCT A 6' HIGH RETAINING WALL IN SIDE SETBACK. PREVIOUS PROPOSAL WAS PUBLICLY. REVIEWED AT THE CITY COUNCIL FIELD TRIP MEETING TO THE SITE -ON OCTOBER 26, 2015 AND AT THE REGULAR CITY COUNCIL MEETINGS ON OCTOBER 26, 2015 AND NOVEMBER 9, 2015. THE PROJECT IS LOCATED AT 15 PORTUGUESE BEND ROAD, (LOT 78-RH), ROLLING HILLS, CA IN THE RAS-1 ZONING DISTRICT, (HASSOLDT). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. 7. OLD BUSINESS A. CONSIDERATION OF AN INCREASE IN THE FY 16/17 BUDGET FOR SUPPLEMENTAL TRAFFIC ENFORCEMENT. 8. NEW BUSINESS A. DISCUSSION CONCERNING THE CONSIDERATION OF CHANGING THE RATE FOR THE CITY OF ROLLING HILLS BUILDING PERMIT RELATED FEES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tL L06 niv.oa re) V rtr- 6urerd 1""d1""a1 aranfn1"d `�/? €ui/adf/°��'� City OA" " _Alio r/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz June 22, 2016 Issue No. 16-12 Wishing you a Happy 4th of July! 40.1 City Hall will be closed on Monday, July 4th in observance of Independence Day. Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584. Holiday Trash Collection Schedule: There will be no trash or greenwaste collection on Monday, July 4th. If your trash/greenwaste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. Regular collection service will resume on Thursday. Community Wildfire Protection Plan Neighborhood Meeting Thursday, July 14, 2016 — 6-9pm — City Hall Come learn how you can help the community prepare for wildfire. All residents are invited to attend a Community Wildfire Protection Plan neighborhood meeting. The purpose of the meeting is to help identify priority projects in the community to survive the next fire. Guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network will address the group on Fire Ecology on the Palos Verdes Peninsula. Rolling Hills Social & Tennis Club The Nominating Committee of the Rolling Hills Social and Tennis Club presents the following slate of officers for 2016-2017: President: Fred Dellovade (to serve with Co -President, Kirt Behera); Vice Presidents: Colleen Post and Ray Ferris; Treasurer: Dan Nguyen; Secretary:. Lou Altman; VP, Tournaments: Gian Starinieri; VP, Social: Rob Hammond; VP, Facilities: Terry Carroll; VP, Communications: Alan Cherry. All residents who attend the Rolling Hills Social and Tennis Club Annual Meeting on July 17th may vote for one or more of the proposed officers; alternatively, any resident may deliver to the Nominating Committee — Rob Hammond, Kirt Behera, or Lou Altman a written additional nomination, as long as the written nomination includes the name of the nominating person as well as the person who seconds the additional nomination. VOLUNTEER OPPORTUNITY Rolling Hills Planning Commission There is currently an unscheduled vacancy on the Planning Commission. The remainder of the unexpired term will go through the end of 2017. Residents interested in applying to fill the vacancy should submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, July 20, 2016. The City Council Personnel Committee will consider the applicants and make a recommendation to the City Council to fill the vacancy. If you have questions, please call City Hall at 310-377-1521 SCE Utility Pole Replacement and Stirrup Circuit Upgrade Project ✓a This week Southern California Edison started a pole replacement and utility upgrade project along Eastfield Drive - the Stirrup Circuit project. The project runs the length of Eastfield Drive, from the gatehouse to Crest Road East and along several side streets. A total of 75 poles will be replaced, existing equipment will be upgraded, and new equipment will be installed on existing poles. It is anticipated that the work will take three months to complete. Residents should expect minimal delays and road closures. Southern California Edison will notify residents in the area of any planned outages. For more information please call the RHCA office at 310 544-6222. WARNING: Rattlesnake Reminder v As summer approaches and temperatures rise, residents are beginning to see rattlesnake activity. Remember to use caution when moving things around in the yard or in garages, as snakes like to hide in dark places. Residents should also be careful and keep an eye out for snakes when hiking. Snakes are fascinating creatures, but remember to keep your distance. Traffic Signal Modification Project rnr, Construction on the Signal Modification Project at i r the intersection of Palos Verdes Drive North & 1 Rolling Hills Road/Portuguese Bend Road is underway with completion expected in late July. Lane closures wil typically be limited to 9:00am—.4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. ROLLING HILLS CRIMES REPORTED For the time period May 29 — June 11, 2016 No crimes reported. ld9�vwu�n�' yd g & RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon The next Rolling Hills 50+ Senior Luncheon will be held on Wednesday, July 13th at 11:30 a.m. at the Rolling Hills Country Club. Cost: $20 per person. RSVP ASAP to Maureen Hill at 310-377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 11 Middleridge Lane South for fence and planting in road easement. PENDING: 10, 12 and 14 Pine Tree Lane for lot line adjustment/easement reduction. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 06/27/16 and 07/11/16 at 7:00 p.m. Planning Commission Meeting 07/19/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 27, 2016 NEW START TIME: 7:00 F.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 13, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of May, 2016. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for May, 2016. RECOMMENDATION: Receive and file. E. RESOLUTION NO. 1186 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS FIXING THE DAY, HOUR AND LOCATION OF REGULAR CITY COUNCIL METTINGS, ESTABLISHING AN ALTERNATE LOCATION FOR CITY COUNCIL MEETINGS AND RESCINDING RESOLUTIONS NO. 22 AND 465. RECOMMENDATION: Adopt as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. • 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF A THREE-YEAR PROFESSIONAL SERVICES AGREEMENT WITH LANCE, SOLL & LUNGHARD, LLC FOR ANNUAL AUDIT SERVICES. B. CONSIDERATION OF AMENDMENTS TO THE FY 2016-17 BUDGET CONCERNING CITY COUNCIL TRAVEL AND SUPPLEMENTAL TRAFFIC ENFORCEMENT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION CONCERNING THE PROGRESS OF THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE. (ORAL REPORT) 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 'LL06 nluio,'yav ' 'f Bu'y/oal pnoat ec-p pu acan6n7io�/ 1t[ GB/l1%adf/a(tt 7,) C1t, o/Kollin9 Jh/i flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz June 8, 2016 Issue No. 16-11 Community Wildfire Protection Plan Neighborhood Meeting Thursday, July 14, 2016 - 6-9pm - City Hall Come learn . how you can help the community prepare for widfire. All residents are invited to attend a Community Wildfire Protection Plan neighborhood meeting. The purpose of the meeting is to help identify priority projects in the community to survive the next fire. Guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network will address the group on Fire Ecology on the Palos Verdes Peninsula. Traffic Signal Modification Project 1 r Construction on the Signal Modification 1 p Project at the intersection of Palos Verdes 1 Y Drive North & Rolling Hills Road/Portuguese ' Bend Road is underway and the project is scheduled to be completed in July 2016, barring any unforseen circumstances. Most of the work will be performed during normal hours Monday — Friday 8:00am — 5:00pm; however, lane closures wil typically be limited to 9:00am — 4:00pm to minimize traffic impacts. Rolling Hills Social & Tennis Club The Nominating Committee of the Rolling Hills Social and Tennis Club presents the following slate of officers for 2016-2017: President: Fred Dellovade (to serve with Co -President, Kirt Behera); Vice Presidents: Colleen Post and Ray Ferris; Treasurer: Dan Nguyen; Secretary: Lou Altman; VP, Tournaments: Gian Starinieri; VP, Social: Rob Hammond; VP, Facilities: Terry Carroll; VP, Communications: Alan Cherry. All residents who attend the Rolling Hills Social & Tennis Club Annual Meeting on July 17th may vote for one or more of the proposed officers; alternatively, any resident may deliver a written additional nomination, to include the name of the nominating person as well as the person who seconds the additional nomination to the Nominating Committee — Rob Hammond, Kirt Behera, or Lou Altman. Summer Pet Safety Reminder... Along with the beautiful gardens that arrive in the spring and summer months comes a less desirable addition to those beautiful plants and flowers...snails. Unfortunately some products used to control snails are poisonous to pets. The active ingredient in many commonly used snail baits is a compound called metaldehyde which is poisonous to pets; and snail bait is formulated in chewable pellets that are flavored with molasses, apple and bran to attract the snails which unfortunately, dogs find a tasty treat as well. In a community where there are no leash laws it is extremely important to remind gardeners and those that care for your property to be extremely careful when applying or storing snail baits and when possible choose a pet friendly alternative. Preserve Nighttime Darkness and Rural Tranquility of Rolling Hills... by minimizing the illumination of your property. Please review the lighting placement and wattage on your property to ensure compliance with the City's outdoor lighting ordinance. To maintain natural light; a tranquil environment; a natural setting for wildlife, and clear views of distant lights and views of the night sky, the City adopted an outdoor lighting ordinance in 2009. The ordinance requires that all lights along pathways or driveways must be no more than 25 watts and cast downward utilizing opaque fixtures, and may not exceed 18 inches in height. Additionally, the wattage of light bulbs in light fixtures on pilasters and the exterior of structures must be no more than 40 watts; also, cast downward. Entry security lighting is allowed but must be no more than 150 watts and may not shine for more than five minutes. Uplighting of structures or trees; and lights within or on trees is not allowed. Light fixtures must be obscured/opaque and must be approved by the RHCA Architectural Committee. The use of environmentally friendly light bulbs is encouraged and the wattage must be equivalent or less than those listed as permitted in the ordinance. Failure to comply with these outdoor lighting requirements violates the Municipal Code and may result in enforcement action upon the property owner. If you have questions regarding outdoor lighting, please call City Hall at 310-377-1521 or visit the City's Web site at www.rolling-hills.org. ROLLING HILLS CRIMES REPORTED For the time period May 8 — May 28, 2016 No crimes reported. RHCA ANNOUNCEMENTS Public Hearing The RHCA will hold a public hearing on Thursday, June 16- at 8:00 p.m. for members to comment on the proposed RHCA Budget for 2016-17. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 11 Middleridge Lane South to plant in road easement,. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 06/13/16 and 06/27/16 at 7:00 p.m. Planning Commission Meeting 06/21/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 13, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — (1) Regular Meeting of April 25, 2016; (2) Regular Meeting of May 9, 2016. B. Payment of Bills.. RECOMMENDATION: Approve as presented. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of April, 2016. D. Allied Recycling Tonnage Report for April, 2016. RECOMMENDATION: Approve as presented. RECOMMENDATION: Receive and file. E. City Council Finance/Budget/Audit Committee meeting notes of May 18, 2016. RECOMMENDATION: Receive and file. F. Consideration of an Agreement with Executive -Suite Services, Inc. for City Hall Custodial Services. RECOMMENDATION: Approve as presented. G. Consideration of Investment Resolutions authorizing the City Manager and Finance Director to make investment deposits on behalf of the City of Rolling Hills with Preferred Bank and the Money Center Department of U.S. Bank National Association. RECOMMENDATION: Approve as presented. H. County of Los Angeles Department of Animal Care and Control FY 2016/17 Service Level Request. RECOMMENDATION: Approve as presented. I. County of L.A. Department of Agricultural CommissionerANeights and Measures FY 2016/17 Agreement Renewal for Pest Control Services. RECOMMENDATION: Approve as presented. CONSENT CALENDAR ITEMS FROM THE TRAFFIC COMMISSION: J. Consideration of a recommendation from the Traffic Commission to approve a request from the Palos Verdes Art Center for an Artist Studio Tour on September 24 and 25, 2016 to feature two Rolling Hills Artist Studios located at 14 Cinchring Road and 15 Eastfield Drive. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-11 -- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A SITE PLAN REVIEW TO CONSTRUCT A COVERED PORCH ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION AT 13 OUTRIDER ROAD, (LOT 94-A-EF), ROLLING HILLS, CA, (HANG JA Y00). B. RESOLUTION NO. 2016-12 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT A TRELLIS ON A PROPERTY WITH A RESTRICTIVE DEVELOPMENT CONDITION IN ZONING CASE NO. 903 AT 37 CHUCKWAGON ROAD, (LOT 19 -CF) (VAN NORTWICK). C. RESOLUTION NO. 2016-13 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOUSPA, TRELLIS, CONSTRUCTION OF A 705 SQUARE FOOT RECREATION ROOM AND TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN). D. RESOLUTION NO. 2016-14 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES TO CONSTRUCT A SWIMMING POOL AND ATTACHED TRELLIS WHICH WOULD ENCROACH INTO THE REAR YARD SETBACK AND TO EXCEED THE MAXIMUM PERMITTED TOTAL COVERAGE OF THE LOT IN ZONING CASE NO. 900 AT 71 CREST ROAD EAST, (LOT 69 E-1 MS), ROLLING HILLS, CA (BRAZY & LUCHINI). 6. PUBLIC HEARINGS A. CITY OF ROLLING HILLS PROPOSED DRAFT BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; OPEB FUND, REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND -MEASURE R; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2016-17 AND CONSIDERATION OF RESOLUTIONS NO. 1184 ADOPTING THE FY 2016-17 BUDGET AND RESOLUTION NO. 1185 ESTABLISHING THE 2016-17 APPROPRIATION LIMIT. 7. OLD BUSINESS 8. NEW BUSINESS A. DISCUSSION AND CONSIDERATION OF THE FOLOWING ITEMS RELATED TO THE INSTALLATION OF AUTOMATED LICENSE PLATE RECOGNITION (ALPR) CAMERAS IN THE CITY TO COMBAT CRIME: (1) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF ROLLING HILLS AND THE OTHER PALOS VERDES PENINSULA CITIES TO COOOPERATIVELY FUND, INSTALL AND ADMINISTER THE CONTRACT WITH THE ALPR CAMERA SERVICE PROVIDER (VIGILANT SOLUTIONS) TO COMBAT CRIME IN THE REGION. (2) CONSIDERATION OF LICENSE AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE ROLLING HILLS COMMUNITY ASSOCIATION TO OUTLINE THE TERMS AND CONDITIONS TO PLACE ALPR CAMERAS NEAR OR ON EACH OF THE THREE RHCA OWNED GATEHOUSES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON MAY 12, 2016. (ORAL) B. DISCUSSION CONCERNING THE PROGRESS OF THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE. (ORAL) 10. MATTERS FROM STAFF 11. CLOSED SESSION (WITH PUBLIC COMMENT BEFORE AND ANNOUNCEMENT OF ACTIONS AFTER) Govemment Code §54956.8 - Conference with Real Property Negotiators; Property: APN 7567-017-017; Agency negotiator: Raymond Cruz, City Manager; Negotiating parties: County of Los Angeles; Under negotiation: Price (tax defaulted parcel) 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t1LL06 niuio/ e) '`917 gu„oe p»oa{treg t Per G' //°ad ° ('')'') City O//eOLL6f'L(g ✓I6LLd flewdetter office: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL. James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz May 18,2016 Issue No. 16-10 Traffic Signal Modification Project 1 / Construction for the Traffic Signal 1 / Modification Project on Palos Verdes Drive 1 / North & Rolling Hills Road/Portuguese Bend Road is scheduled to begin on May 23rd. The projecect is scheduled to be completed in July 2016, barring any unforseen circumstances. Most of the work will be performed during normal hours Monday — Friday 8:00am — 5:oopm; however, lane closures wil typically be limited to 9:00am — 4:oopm to minimize traffic impacts. Advisory: Computer Tech Support Phone Scams _ii, In a recent twist, scam artists are using the phone to try to break into your computer. They call, claiming to be computer techs associated with well-known companies like Microsoft. They say that they've detected viruses or other malware on your computer to trick you into giving them remote access or paying for software you don't need. The scammers eventually ask for a bank or credit card account number; or they ask you to create a Western Union account. If you get a call from someone who claims to be a tech support person, hang up and call the company yourself on a phone number you know to be genuine. A caller who creates a sense of urgency or uses high-pressure tactics is probably a scam artist. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. No Overnight Parking Allowed The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. ROLLING HILLS CRIMES REPORTED For the time period April 24 — May 7, 2016 No crimes reported. Rolling Hills Social & Tennis Club The Nominating Committee of the Rolling Hills Social and Tennis Club presents the following slate of officers for 2016-2017: President: Fred Dellovade (to serve with Co -President, Kirt Behera); Vice Presidents: Colleen Post and Ray Ferris; Treasurer: Dan Nguyen; Secretary: Lou Altman; VP, Tournaments: Gian Starinieri; VP, Social: Rob Hammond; VP, Facilities: Terry Carroll; VP, Communications: Alan Cherry. All residents who attend the annual meeting next month may vote for one or more of the proposed officers; alternatively, any resident may deliver to the Nominating Committee — Rob Hammond, Kirt Behera, or Lou Altman — a written additional nomination, as long as the written nomination includes the name of the nominating person as well as the person who seconds the additional nomination. Women's Club Fundraiser May 26th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend "A Mad Hatter's Spring Tea Party" Thursday, May 26th, 2016 2 to 4 p.m. at 1 Buggy Whip Drive Residents Only. Reservations Required. Cost: $50 per attendee payable by check to WCCRH Attire: Dress to impress and wear your favorite hat! RSVP to Alex McLeod: alex@alexmcleod.net Mail payment c/o Marion Ruth 5 Outrider Road, Rolling Hills, CA 90274 RHCA ANNOUNCEMENTS RHCA Board of Directors Vacancy There is currently a vacancy on the RHCA Board of Directors. Any person who is interested in filling this vacancy may contact the Nominating Committee Chair Ray Ferris at 310-541-5398 or the RHCA office at 310- 544-6222 or info@rhca.net. Architectural Committee Appointments The RHCA Architectural Committee has two openings up for reappointment in June: one seat for an architect member of the committee and one seat for a resident member of the committee. If you are interested, please contact the RHCA at 310-544-6222 or info@rhca.net. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 10, 12 and 14 Pine Tree Lane request for lot line adjustment; 11 Middleridge Lane South for planting in roadside easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 05/23/16 and 06/13/16 at 7:00 p.m. Planning Commission Meeting. 06/21/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 23, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. B. Financial Statement for the Month of April, 2016. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for April, 2016. RECOMMENDATION: Receive and file. D. Consideration of an Agreement with Executive -Suite Services, Inc. for City Hall Custodial Services. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. • 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION CONCERNING THE CONSIDERATION OF CHANGING THE CITY OF ROLLING HILLS BUILDING PERMIT RELATED FEES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON MAY 12, 2016. (ORAL REPORT) B. DISCUSSION CONCERNING THE PROGRESS OF THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE. (ORAL REPORT) 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 11LL06 v1v�o�0a� �00�// BUWo() City OA" JJi// flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz May 4, 2016 • Issue No. 16-09 Advisory: IRS telephone scam ,II Please be aware of phone calls falsely claiming to be from the IRS and even having a caller ID that identifies them as the IRS. The callers also appear to know the last 4 digits of the call recipient's social security number. Please be advised that the IRS will first contact you by mail, not by phone or email. Please contact the IRS directly if you are concerned. The IRS can be reached at 800-829- 1040 or go to irs.gov. To file a complaint with Treasury Inspector General for Tax Administration please call 800-366-4484 or go to tigta.gov or FTC at 877 -FTC - HELP or go to ftc:gov/complaint. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. No Overnight Parking Allowed The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. Women's Club Fundraiser May 26th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend "A Mad Hatter's Spring Tea Party" Thursday, May 26th, 2016 2 to 4 p.m. at 1 Buggy Whip Drive Residents Only. Reservations Required. Cost: $50 per attendee payable by check to WCCRH Attire: Dress to impress and wear your favorite hat! RSVP to Alex McLeod: alex@alexmcleod.net Mail payment c/o Marion Ruth 5 Outrider Road, Rolling Hills, CA 90274 ROLLING HILLS CRIMES REPORTED For the time period April 10-23, 2016 April 13-14 - Portuguese Bend Rd. - residential burglary City Council Discussion & Public Forum on Trees & Views At the City Council meeting on Monday, May 9, 2016, the City Council will continue to take public input and discuss a possible ballot measure to repeal or amend Measure B as it relates to trees and views. The meeting will begin at 7:00 p.m. in the Council Chamber at City Hall, 2 Portuguese"Bend Rd. Household Hazardous Waste and e -Waste Roundup in RPV The Palos Verdes Peninsula's next Annual Household Waste/Electronic Waste Roundup is Saturday, May 14, 2016 from 9:00 am to 3:00 pm at Rancho Palos Verdes Civic Center, 30940 Hawthorne Blvd., Rancho Palos Verdes. For more information visit the LA County Sanitation District web site at www.lacsd.org. West Basin Water Recycling Tour Join West Basin on May 14 for a free water recycling tour of the world-renowned Edward C. Little Water Recycling Facility! Learn about the water recycling process and see firsthand how wastewater is purified into drinking water quality. You will also have an opportunity for a taste test! Saturday, May 14, 2016 - 9:00am-10:30am Edward C. Little Water Recycling Facility 1935 S. Hughes Way, El Segundo, CA 90245 Free parking available in front lot. RSVP to info@westbasin.org or call 310-660-6243. Reservations are required and spots fill up quickly. Please note all guests must be at least 7 years of age or older, and all tour participants must wear flat, closed - toe shoes for safety purposes. Soles for Life Program - Bring in a pair of gently used shoes on the day of the class for the Soles for Life organization and take home a free conservation item! (Limit: 1 device per person) foringoN RHCA ANNOUNCEMENTS Architectural Committee Appointments The RHCA Architectural Committee has two openings up for reappointment in June: one seat for an architect member of the committee and one seat for a resident member of the committee. If you are interested in one of these committee positions, please contact the RHCA at 310-544-6222 or email info@ncca.net. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: None. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 05/09/16 and 05/23/16 at 7:00 p.m. Planning Commission Meeting 05/17/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 9, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of April 25, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for March, 2016. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-09. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT AN ADDITION TO THE RESIDENCE, AND VARIANCES TO ENCROACH WITH A PORTION OF THE ADDITION UP TO 10 FEET INTO THE FRONT YARD SETBACK AND. TO RETAIN A SHED IN SIDE SETBACK IN ZONING CASE NO. 898 AT 46 EASTFIELD DRIVE, (LOT 97-EF), ROLLING HILLS, CA (MILLER). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15301, CLASS 1 EXEMPTION GUIDELINES. •• 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. DISCUSSION AND PUBLIC FORUM ON A POSSIBLE BALLOT MEASURE TO REPEAL OR AMEND MEASURE B RELATING TO VIEW PRESERVATION. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR AN APPOINTMENT TO THE TRAFFIC COMMISSION. B. DISCUSSION CONCERNING THE UTILIZATION OF A CABALLEROS REPRESENTATIVE TO BE A VOLUNTARY CONSULTANT TO RESIDENTS WHEN CONSTRUCTING NEW AND REMODELING OLD BARNS. (ORAL ONLY) 10. MATTERS FROM STAFF A. CONSIDERATION OF PURCHASING CERTIFICATES OF DEPOSIT FROM PREFERRED BANK AND US BANK. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your,review of this agenda and attendance at this meeting. tlL L06 vlv�o0 "0 �� '?/ / &Ira p»oal pue�p a 6"'"d //?f% L"Yrdl /a 417e) c14 o/I o//'n J i/t flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz April 20, 2016 Issue No. 16-08 RHCA Neighborhood Meeting The Women's Community Club will host a Neighborhood Meeting for Residents of the Main Gate Area on Thursday, April 28, 2016 at 7:00 p.m. at the Lieb Residence, 1 Acacia Lane. Residents of the following streets are invited to attend: Acacia Lane & Road, Appaloosa Lane, Eucalyptus Lane, Hillside Lane, Lower & Upper Blackwater Canyon Road, Meadowlark Lane, Middleridge Lane North & South, Pheasant Lane, Pine Tree Lane, Poppy Trail, Portuguese Bend Road, Roadrunner Road, Saddleback Road, Sagebrush Lane, Wagon Lane and Williamsburg Lane. City Council Discussion & Public Forum on Trees & Views At the City Council meetings on Monday, April 25 and Monday, May 9, 2016, the City Council will have a discussion and take public input concerning a possible ballot measure to repeal or amend Measure B as it relates to trees and views. The meetings will begin at 7:00 p.m. in the Council Chamber at City Hall, 2 Portuguese Bend Road. Community Shred Day April 30111 Republic Services will be holding a drive- thru Community Shred Day for residents of Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1 pm in the parking area in front of the RHCA building. No Overnight Parking Allowed Ed1:: The Rolling Hilis Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. Advisory: IRS telephone scam .1.1, Please be aware of phone calls falsely claiming to be from the IRS and even having a caller ID that identifies them as the IRS. The callers also appear to know the last 4 digits of the call recipient's social security number. Please be advised that the IRS will first contact you by mail, not by phone or email. Please contact the IRS directly if you are concerned. The IRS can be reached at 800-829- 1040 or go to irs.gov. To file a complaint with Treasury Inspector General for Tax Administration please call 800-366-4484 or go to tigta.gov or FTC at 877 -FTC -HELP or go to ftc.gov/complaint. ROLLING HILLS CRIMES REPORTED For the time period March 27 - April 9, 2016 None reported. Caballeros Pancake Breakfast... CAKE Don't miss the annual Caballeros paN , Pancake Breakfast! This year's event `r =F will take place at Caballeros Ring at BREAKFAST Hesse's Gap on Sunday, April 24 from 10:00 a.m. to noon. Bring the family and join the fun! Adults $10, Children $5 and FREE for new residents! Household Hazardous Waste and e -Waste Roundup in RPV The Palos Verdes Peninsula's next Annual Household Waste/Electronic Waste Roundup is Saturday, May 14, 2016 from 9:00 am to 3:00 pm at Rancho Palos Verdes Civic Center, 30940 Hawthorne Blvd., Rancho Palos Verdes. For more information visit the LA County Sanitation District web site at www.lacsd.org. Women's Club Fundraiser May 26th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend "A Mad Hatter's Spring Tea Party" Thursday, May 26th, 2016 2 to 4 p.m. at 1 Buggy Whip Drive Residents Only. Reservations Required. Cost: $50 per attendee payable by check to WCCRH Attire: Dress to impress and wear your favorite hat! RSVP to Alex McLeod: alex@alexmcleod.net Mail payment c/o Marion Ruth 5 Outrider Road, Rolling Hills, CA 90274 RHCA ANNOUNCEMENTS Rolling Hilis 50+ Luncheon The next Rolling Hills 50+ luncheon will be held on Friday, April 29th at 11:30 a.m. at the Rolling Hills Country Club. Cost $20 per person. RSVP by April 25th to Maureen Hill at 310-377-2181 Change to RHCA Gate Policy Effective April 7, 2016 the RCHA has changed the Gate Policy so that flower deliveries no longer need to be on a resident's guest list or pre authorized, and will now be allowed entry to complete their delivery. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 40 Eastfield Drive for retaining wall, utilities and landscaping in the road and west side easements. PENDING: None. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 04/25/16 and 05/09/16 at 7:00 p.m. Planning Commission Meeting 5/17/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 25, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR A. Minutes - Regular Meeting of April 11, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of March, 2016. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for March, 2016. RECOMMENDATION: Receive and file. E. Consideration of approval of City employee compensation adjustments for the Administrative Assistant, City Clerk/Executive Assistant and Planning Director. RECOMMENDATION: Approve as presented. PRESENTATION Supervisor Don Mahe County of Los Angeles - Board of Supervisors.— Fourth District • 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONTINUED PUBLIC HEARING FOR CONSIDERATION OF TWO APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV SETTING FORTH FINDINGS RELATING TO TRIMMING OF TREES AT 15 PORTUGUESE BEND ROAD DUE TO VIEW IMPAIRMENT FROM 18 PORTUGUESE BEND ROAD. LOCATION OF TREES: 15 PORTUGUESE BEND ROAD PROPERTY OWNER: MR. AND MRS. HASSOLDT COMPLAINANTS: DR. AND MRS. NUCCION 18 PORTUGUESE BEND ROAD 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION AND PUBLIC FORUM ON A POSSIBLE BALLOT MEASURE TO REPEAL OR AMEND MEASURE B RELATING TO VIEW PRESERVATION. B. CONSIDERATION OF PURCHASING CERTIFICATES OF DEPOSIT FROM PREFERRED BANK AND US BANK. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING MARCH 31, 2016. B. FY 2016/2017 BUDGET PREPARATION DOCUMENTS 1) FY 2015/2016 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS 2) FY 2015/2016 YEAR-END PROJECTIONS BUDGET ADJUSTMENTS 3) FY 2016/2017 CONSUMER PRICE INDEX (CPI) ADJUSTMENT FOR BUDGET AND SOLID WASTE COLLECTION SERVICES C. CONSIDERATION OF THE CITY OF ROLLING HILLS INVESTMENT POLICY; FINANCIAL, BUDGET AND DEBT POLICIES; FUND BALANCE POLICY; AND RESOLUTION NO.953 — ASSET CAPITALIZATION POLICY. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), f you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t7L L06 vlviol/ O v� VW' 6a//o f • pvof pua�jl w11 l�r €€uy/od f/o (R�iv of oilingJ/i// flewi/etter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL. James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick WIson CITY MANAGER Raymond R. Cruz April 6, 2016 Issue No. 16-07 RHCA Neighborhood Meeting The Women's Community Club will host a Neighborhood Meeting for Residents of the Main Gate Area on Thursday, April 28, 2016 at 7:00 p.m. at the Lieb Residence, 1 Acacia Lane. Residents of the following streets are invited to attend: Acacia Lane & Road, Appaloosa Lane, Eucalyptus Lane, Hillside Lane, Lower & Upper Blackwater Canyon Road, Meadowlark Lane, Middleridge Lane North & South, Pheasant Lane, Pine Tree Lane, Poppy Trail, Portuguese Bend Road, Roadrunner Road, Saddleback Road, Sagebrush Lane, Wagon Lane and Williamsburg Lane. Don't Miss 2016 Spring Clean-up Saturday — April 9th and April 16th Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick up offers a great opportunity for residents to get a head start on the required brush clearance and dead tree removal to increase fire safety in the community ahead of the fire season! The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Community Shred Day April 30th Republic Services will be holding a drive- thru Community Shred Day for residents of Rolling Hills on Saturday, April 30th. The -' event will take place from 10am until 1pm in the parking area in front of the RHCA building. VOLUNTEER OPPORTUNITY Rolling Hills Traffic Commission There is currently an unscheduled vacancy on the Traffic Commission. The remainder of the unexpired term will go through the end of 2016. Residents interested in applying to fill the vacancy should submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, April 20, 2016. The City Council Personnel Committee will consider the applicants and make a recommendation to the City Council. The individual selected would be eligible to apply for reappointment at the end of the term. If you have questions, please call City Hall at 310-377-1521 ROLLING HILLS CRIMES REPORTED For the time period March 13-26, 2016 None reported. Caballeros Pancake Breakfast... pANG4KE BREAKFAST Don't miss the annual Caballeros Pancake Breakfast! This year's event will take place at Caballeros Ring at Hesse's Gap on Sunday, April 24 from 10:00 a.m. to noon. Bring the family and join the fun! Adults $10, Children $5 and FREE for new residents! Celebrate Earth Day 2016 Wednesday, April 20, 2016 from 3-6pm at Promenade on the Peninsula in Rolling Hills Estates What: This local Earth Day event features lots of activities including great booths and exhibits for all ages as well as free paper shredding. The event will highlight great environmental initiatives around the community and provide opportunities to learn about water conservation, stormwater pollution prevention and energy efficiency. This year's event will also host a coloring contest and a scavenger hunt with prizes! Where: Fountain Area at Promenade on the Peninsula - on Silver Spur between Crenshaw and Hawthrone Blvds in Rolling Hills Estates (paper shredding will be offered in the parking lot outside of El Pollo Inka.) Women's Club Fundraiser May 26th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend "A Mad Hatter's Spring Tea Party" Thursday, May 26th, 2016 2 to 4 p.m. at 1 Buggy Whip Drive Residents Only. Reservations Required. Cost: $50 per attendee payable by check to WCCRH Attire: Dress to impress and wear your favorite hat! RSVP to Alex McLeod: alex@alexmcleod.net Mail payment c/o Marion Ruth 5 Outrider Road, Rolling Hills, CA 90274 RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon The next Rolling Hills 50+ luncheon will be held on Friday, April 29th at 11:30 a.m. at the Rolling Hills Country Club. Cost $20 per person. RSVP by April 25th to Maureen Hill at 310-377-2181 License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None reported. PENDING: None reported. DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings 04/11/16 and 04/25/16 at 7:00 p.m. Planning Commission Meeting 4/19/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 11, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR A. Minutes - Regular Meeting of March 28, 2016. B. Payment of Bills. RECOMMENDATION: Approve as presented. RECOMMENDATION: Approve as presented. C. City Council Finance/Budget/Audit Committee meeting notes of March 28, 2016 RECOMMENDATION: Receive and file. D. Consideration of the 2016-2017 City Council Committee Assignments. RECOMMENDATION: Approve as presented. E. RESOLUTION NO. _ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AFFIRMING THE DECISION OF THE CITY MANAGER IN THE OSTRIKER/CHAISSON AGGRESSIVE ANIMAL CASE ORDERING THE CONFINEMENT OF AZUL TO THE OWNERS' PROPERTY AND MODIFYING THE DECISION BY ALLOWING THE OWNER TO WALK AZUL WITHOUT A LEASH UNDER SPECIFIED CIRCUMSTANCES. RECOMMENDATION: Adopt as presented. CONSENT ITEMS FROM THE TRAFFIC COMMISSION: F. Consideration of a recommendation from the Traffic Commission to install "ALL WAY" plaques below the existing "STOP" signs at the intersection of Eastfield Drive and Hackamore Road. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-05. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH TWO GARAGES, COVERED PORCHES, A SWIMMING POOUSPA, KOI POND, KOI POND GAZEBO, VARIOUS HEIGHTS BUT NOT. TO EXCEED 5' HIGH RETAINING WALLS AND OTHER MISCELLANEOUS ACCESSORY STRUCTURES; AND VARIANCE TO ENCROACH WITH A PORTION OF THE NEW RESIDENCE AND COVERED PORCHES INTO THE SIDE YARD SETBACK AT 77 CREST ROAD EAST. B. RESOLUTION NO. 2016-06. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A CONDITIONAL USE PERMIT, SITE PLAN REVIEW AND VARIANCES FOR A NEW CABANA, GRADING, ABOVE GRADE DECK, RETAINING WALLS, POOL AND RELATED STRUCTURES AND FOR ENCROACHMENT WITH A PORTION OF THE RAISED DECK, WALLS, POOL EQUIPMENT AREA AND FIRE PLACE INTO THE REAR YARD SETBACK; TO RETAIN TWO EXISTING SHEDS, PORTION OF TRELLIS AND BARBEQUE IN THE REAR YARD SETBACK; TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE AND TOTAL COVERAGE OF THE LOT AND TO SET ASIDE AN AREA FOR A FUTURE STABLE AND CORRAL IN THE FRONT YARD AREA OF THE LOT IN ZONING CASE NO. 893 AT 66 EASTFIELD DRIVE. C. (1.) RESOLUTION NO. 2016-07. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT OF TWO LOTS AT 11 SADDLEBACK ROAD (APN: 7569-004-022) AND THE VACANT LOT SOUTH THEREOF (APN: 7569-004-023) TO CREATE ONE LOT IN ZONING CASE NO. 896-A, LOT LINE ADJUSTMENT NO. 2015-02; AND (2.) RESOLUTION NO. 2016-08. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT, SITE PLAN REVIEW AND VARIANCES FOR GRADING AND CONSTRUCTION OF A DRESSAGE ARENA, STABLE WITH A LOFT AND CORRAL; A NEW RESIDENCE AND GARAGE, VARIOUS RETAINING WALLS, SWIMMING POOL AND RELATED PATIOS AND DECKS; TO LOCATE THE EQUESTRIAN FACILITIES IN THE FRONT YARD AREA OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 896 AT 11 SADDLEBACK ROAD. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION CONCERNING THE FISCAL YEAR 2016-2017 BUDGET PRIORTIIES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF AN APPROPRIATION FOR A PENINSULA CITIES AUTOMATED LICENSE PLATE RECOGNITION (ALPR) CAMERA PROJECT TO COMBAT CRIME IN THE REGION. B. DISCUSSION REGARDING PURCHASING A FAUX SHERIFF SQUAD CAR TO SERVE AS A DETERRENT TO CRIME. (ORAL ONLY) C. DISCUSSION AND CONSIDERATION OF PLACING A MEASURE ON THE MARCH 2017 BALLOT THAT WOULD AMEND MEASURE B. (ORAL ONLY) D. DISCUSSION REGARDING FUNDING AN AMERICANS WITH DISABILITIES ACT TRANSITION PLAN FOR CITY HALL AND CIVIC CENTER COMPLEX IN ORDER TO MAKE IT COMPLIANT WITH THE ACT. (ORAL ONLY) E. DISCUSSION CONCERNING DEVELOPING A PROCESS FOR RESPONDING TO CORRESPONDENCE RECEIVED FROM ROLLING HILLS RESIDENTS. (ORAL ONLY) 10. MATTERS FROM STAFF A. CONSIDERATION OF AN APPROPRIATION FROM THE UTILITY FUND TO ASSIST WILLIAMSBURG LANE RESIDENTS IN PAYING FOR AN ENGINEERING STUDY TO UNDERGROUND OVERHEAD UTILITIES. 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS 12. CLOSED SESSION Government Code §54957.6; Conference with Labor Negotiator; City representative: Personnel Committee (Pieper and Dieringer) Unrepresented employees: Planning Director, City Clerk/Executive Assistant, Administrative Assistant, Associate Planner 13. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 14. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t��zo6 v,u,o/'yvj Vitt— aul//o f pvoa pua j "-"Pod ptr G' u,,oai0°(41'e) City op o/>Cin,C is flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org • CITY COUNCIL James Black, M.D. Bea DierInger Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz March 23, 2016 Issue No. 16-06 City Council Reorganization and Recognition of Mayor Jeff Pieper At the City Council meeting on Monday, March 28, 2016, City Council Members will reorganize, selecting a Mayor and Mayor Pro Tem. All residents are invited to join in welcoming the new Mayor and thanking Mayor Pieper for his year of service. Refreshments will be served. The meeting will begin at 7:00 pm in the Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills. Spring Clean-up Dates Set for Two Saturdays — April 9th and April 16th Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick up offers a great opportunity for residents to get a head start on the required brush clearance and dead tree removal to increase fire safety in the community ahead of the fire season! The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer. Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Caballeros Pancake Breakfast... Don't miss the annual Caballeros PfANc4E Pancake Breakfast! This year's event BREAKFAST ' will take place at Caballeros Ring at Hesse's Gap on Sunday, April 24 from 10:00 a.m. to noon. Bring the family and join the fun! Adults $10, Children $5 and FREE for new residents! VOLUNTEER OPPORTUNITY Rolling Hills Traffic Commission There is currently an unscheduled vacancy on the Traffic Commission. The remainder of the unexpired term will go through the end of 2016. Residents interested in applying to fill the vacancy should submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, April 20, 2016. The City Council Personnel Committee will consider the applicants and make a recommendation to the City Council. The individual selected would be eligible to apply for reappointment at the end of the term. If you have questions, please call City Hall at 310-377-1521 ROLLING HILLS CRIMES REPORTED For the time period February 28 — March 12, 2016 None reported. RHCA Neighborhood Meeting The Women's Community Club will host a Neighborhood Meeting for Residents of the Main Gate Area on Thursday, April 28, 2016 at 7:00 p.m. at the Lieb Residence, 1 Acacia Lane. Residents of the following streets are invited to attend: Acacia Lane & Road, Appaloosa Lane, Eucalyptus Lane, Hillside Lane, Lower & Upper Blackwater Canyon Road, Meadowlark Lane, Middleridge Lane North & South, Pheasant Lane, Pine Tree Lane, Poppy Trail, Portuguese Bend Road, Roadrunner Road, Saddleback Road, Sagebrush Lane, Wagon Lane and Williamsburg Lane. Celebrate Earth Day 2016 Saturday, April 9, 2016 from 10am-2pm This fun Earth Day event features green exhibitors, Earth -friendly arts and crafts, face painting, tours and more. Where: Sanitation Districts of Los Angeles County Parking Lot, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. Wednesday, April 20, 2016 from 3-6pm This local Earth Day event features lots of activities including great booths and exhibits for all ages as well as free paper shredding. Where: Promenade on the Peninsula in Rolling Hills Estates (paper shredding will be offered in the parking lot outside of El Polio Inka.) 1 RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon The next Rolling Hills 50+ luncheon will be held on Friday, April 29th at 11:30 a.m. at the Rolling Hills Country Club. Cost $20 per person. RSVP by April 25th to Maureen Hill at 310-377-2181 RHCA Change to Resident Entry As of March 30th, all resident vehicles will need to have a headlamp transponder to enter through the resident lane. If you do not have a transponder, please bring your vehicle to the RHCA office so one can be placed on your vehicle. The transponder is a small sticker that affixes to the headlamp of the vehicle. The RHCA office is open Mon. - Thurs. 7:30 a.m. - 4:45 p.m. and Fridays 7:30 a.m. - noon. If you have any questions, please contact the RHCA office at 310-544-6222 or at info@ncca.net License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 38 Saddleback Road for gate and extension of three -rail fence in the side easements. PENDING: 40 Eastfield Drive for retaining wall, utilities and landscaping in the road and west side easements. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 03/28/16 and 04/11/16 at 7:00 p.m. Planning Commission Meeting 4/19/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 28, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA- PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of March 14, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of February, 2016. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for February, 2016. RECOMMENDATION: Receive and file. E. City Council Personnel Committee meeting notes of March 14, 2016 RECOMMENDATION: Receive and file. F. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AFFIRMING THE DECISION OF THE CITY MANAGERIN THE OSTRIKER/CHAISSON CASE ORDERING THE CONFINEMENT OF AZUL TO THE OWNERS' PROPERTY AND MODIFYING THE DECISION BY ALLOWING THE OWNER TO WALK AZUL WITHOUT A LEASH UNDER CERTAIN CIRCUMSTANCES. RECOMMENDATION: Adopt as presented. 5. CITY COUNCIL REORGANIZATION A. NOMINATION OF 2016-2017 MAYOR B. NOMINATION OF 2016-2017 MAYOR PRO TEM C. COMMENTS FROM 2016-2017 MAYOR 6. PRESENTATION TO MAYOR PIEPER IN RECOGNITION OF HIS SERVICE DURING HIS 2015-2016 TERM AS MAYOR 7. ADJOURNMENT TO RECEPTION 8. COMMISSION ITEMS NONE. 9. PUBLIC HEARINGS A. CONTINUED PUBLIC HEARING FOR CONSIDERATION OF TWO APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV SETTING FORTH FINDINGS RELATING TO TRIMMING OF TREES AT 15 PORTUGUESE BEND ROAD DUE TO VIEW IMPAIRMENT FROM 18 PORTUGUESE BEND ROAD. LOCATION OF TREES: 15 PORTUGUESE BEND ROAD COMPLAINANTS: DR. AND MRS. NUCCION PROPERTY OWNER: MR. AND MRS. HASSOLDT 18 PORTUGUESE BEND ROAD 10. OLD BUSINESS A. SECOND READING, WAIVE FULL READING AND ADOPT ORDINANCE NO. _ AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE BY AMENDING SECTIONS 17.08.050 AND 17.16.020 AND ADDING CHAPTER 17.29 IN ORDER TO PERMIT THE PERSONAL CULTIVATION OF MEDICAL MARIJUANA AND IMPOSE AN EXPRESS BAN ON COMMERCIAL MEDICAL MARIJUANA CULTIVATION AND DISPENSARIES WITHIN THE CITY IN ZONING CASE NO. 899 AND ZONING CODE AMENDMENT NO. 2016-01. 11. NEW BUSINESS A. CONSIDERATION OF. A MEMORANDUM OF UNDERSTANDING (MOU) REGARDING ADMINISTRATION AND COST SHARING FOR IMPLEMENTING THE COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) FOR THE PENINSULA AGENCIES. B. CONSIDERATION OF THE FISCAL YEAR 2015-2016 MID -YEAR REVIEW AND APPROVAL OF FISCAL YEAR 2015-2016 BUDGET ADJUSTMENTS. 12. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 13. MATTERS FROM STAFF NONE. 14. PUBLIC COMMENT ON CLOSED SESSION ITEMS 15. CLOSED SESSION Government Code §54957.6; Conference with Labor Negotiator; City representative: Personnel Committee (Pieper and Dieringer); Unrepresented employees: All employees 16. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). B. CONSIDERATION OF CITY EMPLOYEE SALARY INCREASES WITH THEIR ASSOCIATED LONG-TERM CALPERS OBLIGATIONS. 17. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t/LZO6viv.o0'yv�'/ptf guIOa/ pvo f pua� "8"6"7doj Fe(p lr ��,1//odi/O(411e) Cit, op o!in,C flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz March 9, 2016 Issue No. 16-05 Spring Clean-up Dates Set for Two Saturdays — April 9th and April 16th Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick up offers a great opportunity for residents to get a head start on the required brush clearance and dead tree removal to increase fire safety in the community ahead of the fire season! The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Community Shred Day April 30th Republic Services will be holding a drive- thru Community Shred Day for residents of Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1 pm in the parking area in front of the RHCA building. Traffic Signal Modification Project 4 r Construction for the Traffic Signal 1 I Modification Project on Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend ' Road is scheduled to start on March 14 and should take approximately 30 working days. Pole installation is scheduled for the week of Spring Break (April 4-8) to minimize traffic impacts. City Council Public Hearing: Zoning Code Amendment to regulate medical marijuana cultivation and dispensaries. On Monday, March 14, 2016 at 7:00 p.m., during its regular meeting, the Rolling Hills City Council will hold a public hearing regarding a Zoning Code Amendment to regulate medical marijuana cultivation and dispensaries within the City. Recently enacted State legislation provides the City with greater authority for regulating medical marijuana activities. Celebrate Earth Day 2016 Saturday, April 9, 2016 from 10am-2pm This fun Earth Day event features green exhibitors, Earth -friendly arts and crafts, face painting, tours and more. Where: Sanitation Districts of Los Angeles County Parking Lot, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. ROLLING HILLS CRIMES REPORTED For the time period February 7-27, 2016 Feb. 13-15 - Palos Verdes Dr N — Burglary (construction trailer) Feb. 19 — Crest Road East — Residential burglary New Start Time for City Council Meetings beginning March 14th Beginning on March 14, 2016, the City . 2N Council meetings will begin at 7:00 p.m., instead of 7:30 p.m. Along with the change in start time, the "Open Agenda" portion of the meeting will be moved to the first item on the agenda. "Open Agenda" is the portion of the meeting where the public may address the City Council regarding any matter that is not on the agenda. Traffic Delays on Portuguese Bend Rd Beginning on Monday, March 14, weather permitting, California Water Service Co. will be replacing a water main between 36 and 38 Portuguese Bend Road. Because of this major construction project, traffic on Portuguese Bend Road, between Crest Road and Wagon Lane, will be limited to one lane of traffic for approximately two weeks. Flag crews will be onsite to direct traffic. Please plan an alternate route if possible. Advisory: IRS telephone scam Please be aware of phone calls falsely claiming to be from the IRS and even having a caller ID that identifies them as the IRS. The callers also appear to know the last 4 digits of the call recipient's social security number. Please be advised that the IRS will first contact you by mail, not by phone or email. Please contact the IRS directly if you are concerned. The IRS can be reached at 800- 829-1040 or go to irs.gov. To file a complaint with Treasury Inspector General for Tax Administration please call 800-366-4484 or go to tigta.gov or FTC at 877 -FTC -HELP or go to ftc.gov/complaint. RHCA ANNOUNCEMENTS RHCA Change to Resident Entry As of March 30th, all resident vehicles will need to have a headlamp transponder to enter through the resident lane. If you do not have a transponder, please bring your vehicle to the RHCA office so RHCA staff can place one on your vehicle. The RHCA office is open Mon. - Thurs. 7:30 a.m. - 4:45 p.m. and Fridays 7:30 a.m. - 12 noon. If you have any questions, please contact the RHCA office at 310-544-6222 or info@ncca.net. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 86 Crest Road East for landscaping in side and road easements. PENDING: 38 Saddleback Road for three -rail fence in the south easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 03/14/16 and 03/28/16 at 7:00 p.m. Planning Commission Meeting 3/15/16 at 6:30 p.m. Traffic Commission Meeting 03/24/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 14, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of February 22, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. PRESENTATION Presentation of a City Council Commendation to Commander Blaine Bolin Los Angeles County Sheriff's Department 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-02 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A SUBSTANTIAL ADDITION, GRADING, SWIMMING POOL, PORCH, TRELLIS, AND WALLS AND VARIANCES FOR ENCROACHMENT WITH PORTIONS OF THE ADDITIONS, WALLS AND A LIGHTWELL INTO SETBACKS, TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND TO EXCEED 2.5' AVERAGE HEIGHT OF WALLS IN ZONING CASE NO. 888 AT 17 MIDDLERIDGE LANE NORTH, (LOT 5 -MR), IN THE OVERLAY ZONING DISTRICT-OZD- 1, (POST). B. RESOLUTION NO. 2016-04 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR A DETACHED GARAGE, GRADING AND RETAINING WALLS; A CONDITIONAL USE PERMIT TO CONSTRUCT A DETACHED GARAGE; AND VARIANCES TO CONSTRUCT AN ADDITION TO THE RESIDENCE IN THE FRONT SETBACK, A ONE -CAR PARKING PAD LESS THAN 30 FEET FROM THE ROADWAY EASEMENT LINE, GARAGE AND WALL ENCROACHMENT INTO THE FRONT YARD SETBACK, OUT OF GRADE CONDITION OF THE GARAGE, WALL THAT DOES NOT AVERAGE OUT TO 2.5 -FEET, TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL AND TOTAL COVERAGE AND THE DISTURBED AREA OF THE LOT, IN ZONING CASE NO. 892, AT 3 EASTFIELD DRIVE, (LOT 58-EF), (BENNETT). 6. PUBLIC HEARINGS A. AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE BY AMENDING SECTIONS 17.08.050 AND 17.16.020 AND ADDING CHAPTER 17.29 IN ORDER TO IMPOSE AN EXPRESS BAN ON MEDICAL MARIJUANA CULTIVATION AND DISPENSARIES WITHIN THE CITY, IN ZONING CASE NO. 899 AND ZONING CODE AMENDMENT NO. 2016-01. AND AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE BY AMENDING SECTIONS 17.08.050 AND 17.16.020 AND ADDING CHAPTER 17.29 IN ORDER TO PERMIT THE PERSONAL CULTIVATION OF MEDICAL MARIJUANA AND IMPOSE AN EXPRESS BAN ON COMMERCIAL MEDICAL MARIJUANA CULTIVATION AND DISPENSARIES WITHIN THE CITY IN ZONING CASE NO. 899 AND ZONING CODE AMENDMENT NO. 2016-01. 7. OLD BUSINESS • A. CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 8. NEW BUSINESS A. CONSIDERATION OF AN APPEAL FILED BY DR. JEFFREY OSTRIKER, PURSUANT TO MUNICIPAL CODE SECTION 6.24.070, REGARDING A DETERMINATION ORDERING THE DISPOSITION OF AN AGGRESSIVE ANIMAL COMPLAINT FILED BY MR. MATTHEW CHAISSON. B. CONSIDERATION OF THE FISCAL YEAR 2015-2016 MID -YEAR REVIEW AND APPROVAL OF FISCAL YEAR 2015-2016 BUDGET ADJUSTMENTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION CONCERNING A RECOMMENDATION FROM THE PERSOONNEL COMMITTEE REGARDING FILLING AN UNEXPECTED VACANCY ON THE ROLLING HILLS TRAFFIC COMMISSION. (ORAL REPORT) 10. MATTERS FROM STAFF A. CONSIDERATION OF PROVIDING ACCURATE COMPENSATION TO THE LAW FIRM JENKINS & HOGIN FOR UNDERPAYMENT FOR LEGAL SERVICES PROVIDED THE CITY OF ROLLING HILLS FOR VIEW IMPAIRMENT CASES FROM MAY OF 2014 TO DECEMBER 2015. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make • reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t7LL06 nluio''yv� �c�4%/ 6urey pvo)/ pua can'n;Jod Citi o/Kollingg JJd/I flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz February 17, 2016 Issue No. 16-04 New Start Time for City Council Meetings beginning March 14th Beginning on March 14, 2016, the City Council meetings will begin at 7:00 p.m., instead of 7:30 p.m. Along with the change in start time, the "Open Agenda" portion of the meeting will be moved to the first item on the agenda. "Open Agenda" is the portion of the meeting where the public may address the City Council regarding any matter that is not on the printed agenda. Both of these changes were made in an affort to facilitate public engagement. Spring Clean-up Dates Set for Two Saturdays — April 9th and April 16th `M1►, Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Community Shred Day April 30th a Republic Services will be holding a drive- thru Community Shred Day for residents of Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1pm in the parking area in front of the RHCA building. REMINDER: Please don't litter As residents and visitors, we are very fortunate to enjoy such a beautiful community. Not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you happen upon any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. Household Hazardous Waste and e -Waste Roundup in RPV The Palos Verdes Peninsula's next Annual Household Waste/Electronic Waste Roundup is Saturday, May 14, 2016 from 9:00 am to 3:00 pm at Rancho Palos Verdes Civic Center, 30940 Hawthorne Blvd., Rancho Palos Verdes. For more information visit the LA County Sanitation District web site at www.lacsd.org. ROLLING HILLS CRIMES REPORTED For the time period January 24 -February 6, 2016 No crimes reported. City Council Public Hearing: Zoning Code Amendment to regulate medical marijuana cultivation and dispensaries. On Monday, March 14, 2016 at 7:00 p.m., during its regular meeting, the Rolling Hills City Council will hold a public hearing regarding a Zoning Code Amendment to regulate medical marijuana cultivation and dispensaries within the City. Recently enacted State legislation provides the City with greater authority for regulating medical marijuana activities. Traffic Safety & Parking Reminders Pedestrians should walk single -file, facing traffic, off of the roadway or as close to edge of the roadway as possible; and when walking at night, wear light- colored/reflective clothing. Drivers are also reminded to use additional caution during times in the morning and late afternoon when the sun is low in the sky; and to use windshield visors and sunglasses when driving into the sun. Also, there is no overnight parking allowed along any roadways or in cul-de-sacs. When parking along the roadway, please be sure that the vehicle does not block equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede traffic. 4 RHCA ANNOUNCEMENTS RHCA Change to Resident Entry As of March 30th, all resident vehicles will need to have a headlamp transponder to enter through the resident lane. The RHCA will no longer be using License Plate Recognition to identify resident vehicles. If you do not have a transponder, please bring your vehicle to the RHCA office so RHCA staff can place one on your vehicle. The transponder is a small sticker that affixes to the headlamp of the vehicle. The RHCA office is open Monday - Thursday 7:30 a.m. - 4:45 p.m. and Fridays 7:30 a.m. - 12 noon. The office will also be open on a Saturday in March to accommodate residents who cannot come in during regular business hours. A notice will be sent to residents once that date is selected. If you have any questions, please contact the RHCA office at 310- 544-6222 or at info@rhca.net License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 15 Portuguese Bend Road for retaining wall in side easement; 17 Middleridge Lane North for BBQ and trellis is south easement; 11 Saddleback Road for lot line adjustment and vacation of easement. PENDING: 86 Crest Road East for landscaping in side easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 02/22/16 at 7:30 p.m. and 03/14/16 at 7:00 p.m. Planning Commission Meeting 3/15/16 at 6:30 p.m. Traffic Commission Meeting 03/24/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 22, 2016 7:30 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of February 8, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of January, 2016.. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for December, 2015 and January, 2016. RECOMMENDATION: Receive and file. 4. COMMISSION ITEMS NONE. 5. PUBLIC HEARINGS - A. AT THE REQUEST OF THE PARTIES, THE PUBLIC HEARING ON THE APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO.2015.03-CTV WILL BE CONTINUED TO A DATE TO BE SELECTED AT THIS MEETING. CONSIDERATION OF TWO APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV SETTING FORTH. FINDINGS RELATING TO TRIMMING OF TREES AT 15 PORTUGUESE BEND ROAD DUE TO VIEW IMPAIRMENT FROM 18 PORTUGUESE BEND ROAD. 6. OLD BUSINESS A. CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 7. NEW BUSINESS NONE. 8. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A REQUEST FROM THE LOS ANGELES COUNTY SOLID WASTE MANAGEMENT COMMITTEE/INTEGRATED WASTE MANAGEMENT TASK FORCE FOR A LETTER OF SUPPORT FOR A LOS ANGELES COUNTY PHARMECEUTICALS AND SHARPS COLLECTION AND DISPOSAL STEWARDSHIP ORDINANCE. B. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON FEBRURY 11, 2016. (ORAL REPORT) 10. MATTERS FROM STAFF A. REPORT REGARDING PROCESS FOR REVIEWING DEVELOPMENT PROJECTS ELIGIBLE FOR ADMINISTRATIVE (OVER -THE COUNTER) APPROVAL. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 17L z06 D1v.o0' pnd '���1%% &uaa o f pV0f pva/ acan€nl/°ro W'Y "ratio City Poiliny flewi/etter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper . Patrick Wilson CITY MANAGER Raymond R. Cruz February 3, 2016 Issue No. 16-03 City Council Public Hearing: Zoning Code Amendment to ban medical marijuana cultivation and dispensaries within the City. On Monday, February 8, 2016 at 7:30 p.m., during its regular meeting, the Rolling Hills City Council will hold a public hearing regarding a Zoning Code Amendment to expressly ban medical marijuana cultivation and dispensaries within the City. Recently enacted State legislation provides the City with greater authority for regulating medical marijuana activities; but has added permitted new businesses such as "mobile dispensaries". The legislation provides that such deliveries and other activities must be expressly prohibited in order to be effectively regulated by the City. City Receives Positive Financial Audit Annually, the City Council engages an independent auditor to evaluate the City's financial records and accounting. Consistent with prior years, the auditor has issued an unmodified opinion, which is the highest level of assurance a City can receive, acknowledging that the City's 2014/2015 fiscal year finances and accounting procedures are in order. The annual audit process involves an auditor spending approximately 100 hours evaluating the City's financial documents and producing a Comprehensive Annual Financial Report (CAFR). The CAFR is available for review at City Hall or on line at www.Rolling-Hills.org. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. Household Hazardous Waste and e -Waste Roundup in RPV The Palos Verdes Peninsula's next Annual Household Waste/Electronic Waste Roundup is Saturday, May 14, 2016 from 9:00 am to 3:00 pm at Rancho Palos Verdes Civic Center, 30940 Hawthorne Blvd., Rancho Palos Verdes. For more information visit the Los Angeles County Sanitation District web site at www.lacsd.org. ROLLING HILLS CRIMES REPORTED For the time period January 10-23, 2016 No crimes reported. Spring Clean-up Dates Set for Two Saturdays — April 9th and April 16th ;•;; Again this year, the Spring Clean-up will l _ offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container - and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Community Shred Day April 30th 0.111114 Republic Services will be holding a drive- thru Community Shred Day for residents of 664 Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1pm in the parking area in front of the RHCA building. 4,fprrwry,\ RHCA ANNOUNCEMENTS RHCA 2016 Board Election Results At the RHCA Annual Meeting, Roger Hawkins was elected to the Board for a one-year term and Matthew McConaughy was elected to the Board for a three-year term. Following are the election results by candidate: Roger Hawkins, 117 votes; Joseph Heitzler, 112 votes; Matthew McConaughy, 165 votes. Thank you to all the candidates. Rolling Hills 50+ Valentine Brunch The 50+ Valentine Brunch will be held on Saturday, February 13 at 11:00 a.m. at the home of John and Maureen Nunn (brunch will be served at 11:30 a.m.) Cost $20 per person. RSVP no later than February 5 to Maureen Hill at 310-377-2181. Please park on Crest Rd. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 86 Crest Road East for landscaping in side easement; 15 Portuguese Bend Road for retaining wall in side easement; 17 Middleridge Lane North for retaining wall in north easement and BBQ and trellis in south easement; 11 Saddleback Road for lot line adjustment and vacation of easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 02/08/16 and 02/22/16 at 7:30 p.m. City Council Field Trip 02/22/16 at 7:00 a.m. (18&15 Portuguese Bend Rd.) Planning Commission Meeting 2/16/16 at 6:30 p.m. Traffic Commission Meeting 03/24/16 at 8:30 a.m. AGENDA CITY COUNCIL ' CITY OF ROLLING HILLS REGULAR MEETING . MONDAY, FEBRUARY 8, 2016 7:30 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of January 25, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. 4. COMMISSION ITEMS NONE. 5. PUBLIC HEARINGS A. ZONING CASE NO. 869, SUBDIVISION NO. 94. VESTING TENTATIVE PARCEL MAP NO. 72775 — A REQUEST TO SUBDIVIDE AN EXISTING LOT TOTALING 7.05 ACRES GROSS INTO 2 PARCELS OF LAND AS FOLLOWS: PARCEL 1: 3.70 GROSS ACRES, 3.0 NET ACRES; PARCEL 2: 3.34 GROSS ACRES, 2.67 NET ACRES. THE PROPERTY IS CURRENTLY VACANT LOT LOCATED ON THE SOUTH SIDE OF CREST ROAD EAST, KNOWN AS 23 CREST ROAD EAST, (LOT 32 -A -MS), PARCEL NO.: 7567-011-020 IN THE RA -S-2 ZONE, RESIDENTIAL AGRICULTURAL -SUBURBAN 2 -ACRE MINIMUM NET LOT AREA, TO BE IMPLEMENTED BY MR. JIM HYNES. PURSUANT TO CEQA REQUIREMENTS, IT WAS DETERMINED THAT THE PROJECT WILL NOT HAVE A SIGNIFICANT EFFECT ON THE ENVIRONMENT WITH APPLICABLE MITIGATION MEASURES AND THEREFORE, A MITIGATED NEGATIVE DECLARATION HAS BEEN PREPARED. B. ORDINANCE NO. 347 AND 347-U — AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE BY AMENDING SECTIONS 17.08.050 AND 17.16.020 AND ADDING CHAPTER 17.29 IN ORDER TO IMPOSE AN EXPRESS BAN ON MEDICAL MARIJUANA CULTIVATION AND DISPENSARIES WITHIN THE CITY AND DECLARING THE URGENCY THEREOF.. RECOMMENDATION: Waive full reading and introduce on first reading Ordinance No. 347; and waive full reading and adopt Ordinance No. 347-U declaring the urgency thereof. 6. OLD BUSINESS A. SECOND READING, WAIVE FULL READING AND ADOPT ORDINANCE NO. 346. AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO VIEW PRESERVATION, IN ZONING CASE NO. 881 AND ZONING CODE AMENDMENT NO. 2015-03. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). B. CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW. PRESERVATION. 7. NEW BUSINESS NONE. 8. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A REQUEST FROM THE LOS ANGELES COUNTY SOLID WASTE MANAGEMENT COMMITTEE/INTEGRATED WASTE MANAGEMENT TASK FORCE FOR A LETTER OF SUPPORT FOR A LOS ANGELES COUNTY PHARMECEUTICALS AND SHARPS COLLECTION AND DISPOSAL STEWARDSHIP ORDINANCE. B. DISCUSSION REGARDING MOVING THE OPEN AGENDA ITEM ON THE CITY COUNCIL AGENDA TO EARLIER IN THE MEETING. (ORAL) C. COYOTE CONTROL. (ORAL) 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. • t1LL06 n,u.o,';r/nr) ' /1 627/O f pvof pvacQ 9 2fBnhdod city op of inc, flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz January 20, 2016 Issue No. 16-02 Prepare for El Nino 2016 As part of the ongoing preparations for El Nino, Los Angeles County has launched a webpage to communicate emergency information and share preparedness tips. The webpage provides storm -related resources including safety tips, weather forecasts, and important information for homeowners on or near hillsides who could be affected by landslides and mudslides from these strong storms. Please visit www.lacounty.gov/elnino for useful El Nino resources. Residents are also reminded to inspect the drainage devices on their property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. Additionally, as a resource to help prevent flooding and run-off, sand and sand bags are available at the following locations: Fire Station 56; .behind the RHCA Building; and at Crest Road East (east of Eastfield Dr.) Prepare for Cooler Weather As temperatures cool down, South Bay Environmental Services Center (SBESC) and So Cal Gas Company are advising customers to inspect their home -heating appliances and perform any needed maintenance necessary to avoid any health or safety hazards. At a customer's request, Southern California Gas Company can perform free appliance safety checks. To schedule an appointment, go to socalgas.com or call 800-427-2200. City Council Public Hearing: View Ordinance Amendments and Consideration of Administrative Regulations Interpreting Measure B On Monday, January 25, 2016 at 7:30 p.m., during its regular meeting, the City Council will hold a public hearing to discuss amendments to the City's View Preservation Ordinance as well as discuss Administrative Regulations interpreting Measure B relating to View Preservation, as recommended by the Planning Commission. The staff reports pertaining to the View Ordinance amendments and the proposed Administrative Regulations will be available at City Hall and on the City's web site at www.rolling-hills.org on Frida , January 22, 2016. Caballeros Luncheon and Board Installation Sunday, February 7, 2016 11:00 a.m. Red Onion - 736 Silver Spur Road $20 / person RSVP by 2/5 to Clint at 310-541-3062 or clint.patterson@gmail.com ROLLING HILLS CRIMES REPORTED For the time period Dec. 27, 2015 - Jan. 9, 2016 Dec. 30 - Caballeros Road - Grand Theft No Overnight Parking Allowed El!! The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. Remove Dead Vegetation The City Council in November passed a new Fire Fuel Management Ordinance in order to assist in managing dangerous fire fuels in the City. Due to the drought, there is more dead vegetation (trees, shrubs and plants) than ever posing a threat to our community. The Los Angeles County Fire Department regulates the first 200 feet from structures in order to establish a fire fighting defensible space. The Ordinance requires the removal of the dead plants on the remainder of your property to help keep our community safe. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 15 Portuguese Bend Road for Retaining Wall in Side Easement; 86 Crest Road East for Landscaping in Side Easement; 17 Middleridge Lane North for Retaining Wall in North Easement and BBQ and Trellis in South Easement; 11 Saddleback Road for Lot Line Adjustment and Vacation of Easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 01/25/16 and 02/08/16 at 7:30 p.m. Traffic Commission Meeting 01/28/16 at 8:30 a.m. Planning Commission Meeting 2/16/16 at 6:30 p.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 25, 2016 7:30 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. .1. CALL TO ORDER 2. ROLL CALL 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of January 11, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of October, November and December 2015. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for November and December 2015. RECOMMENDATION: Receive and file. 4. COMMISSION ITEMS NONE. 5. PUBLIC HEARINGS • A. WAIVE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 346. AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO VIEW PRESERVATION, IN ZONING CASE NO. 881 AND ZONING CODE AMENDMENT NO. 2015-03. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). 6. OLD BUSINESS A. CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 7. NEW BUSINESS NONE. 8. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING DECEMBER 31, 2015. B. WILLDAN ENGINEERING ANNUAL UPDATE. (ORAL REPORT) 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 17L? 06 vlv,o'7 v `°�/'7/ 6 -rd pvod pua a —"lio / C1t, o/Ko//in JIi/t flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz January 6, 2016 Issue No. 16-01 City Council Public Hearing: View Ordinance Amendments and Consideration of Administrative Regulations Interpreting Measure B On Monday, January 11, 2016 at 7:30 p.m., during its regular meeting, the City Council will hold a public hearing to discuss amendments to the City's View Preservation Ordinance as well as discuss Administrative Regulations interpreting Measure B relating to View Preservation, as recommended by the Planning Commission. The staff reports pertaining to the View Ordinance amendments and the proposed Administrative Regulations will be available at City Hall and on the City's web site at www.rolling-hills.org on Friday, January 8, 2016. Christmas Tree Recycling Program * To participate in the Christmas tree recycling program, place your tree, with decorations and stands removed, next to your greenwaste by January 17•. Republic Services will pick it up and transport it to a facility where it will be used for mulch, compost, and landfill cover. Do not place trees in plastic bags. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. For questions, please contact Republic Services Customer Service Dept. at 1-800-299-4898. Remove Dead Vegetation The City Council in November passed a new Fire Fuel Management Ordinance in order to assist in managing dangerous fire fuels in the City. Due to the drought, there is more dead vegetation (trees, shrubs and plants) than ever posing a threat to our community. The Los Angeles County Fire Department regulates the first 200 feet from structures in order to establish a fire fighting defensible space. The Ordinance requires the removal of the dead plants on the remainder of your property to help keep our community safe. No Overnight Parking Allowed The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. Caballeros Luncheon and Board Installation -�,�, •, Sunday, February 7, 2016 11:00 a.m. Red Onion - 736 Silver Spur Road $20 / person RSVP by 2/5 to Clint at 310-541-3062 or clint.patterson@gmail.com ROLLING HILLS CRIMES REPORTED For the time period December 6-26, 2015 Dec. 18-22 - Maverick Lane - Residential Burglary Wishing you a Happy New Year! Rolling Hills City Council and Staff wish all residents a happy, safe and prosperous 2016! Please note, City Hall will be closed on Monday, January 18, 2016 in observance of the Martin Luther King, Jr. Holiday. PVPUSD Solar Energy Project At the November 18, 2015 Board of Education meeting, the Board voted to enter into a Purchase Power Agreement with PFMG Solar to install solar energy systems at most of the District's school campuses. The cost savings estimate for the District is $6.7 Million dollars over the term of the 25 -year agreement. As a part of its community outreach program, the School District will be hosting a series of public information meetings regarding the project. For meeting dates and additional information about the project, please visit the PVPUSD web site at www.pvpusd.net. Planning Commission Public Hearing: Zoning Code Amendment The Planning Commission will hold a public hearing regarding a Zoning Code Amendment to expressly ban cultivation, delivery and dispensation for commercial purposes of medical marijuana in the City. Recently enacted State legislation provides the City with greater authority for regulating medical marijuana activities; but has added permitted new businesses such as "mobile dispensaries". The legislation provides that such deliveries and other activities must be expressly prohibited in order to be effectively regulated by the City. RHCA ANNOUNCEMENTS Road Use Fee Change Effective January 1, 2016 Starting on January 1, 2016, RHCA will no longer be charging for a road use fee at the gates for workers entering the community. Instead, a road use fee will be included as a surcharge on open and new RHCA building permits. A letter was mailed to all residents the week of 12/27 detailing this change. The road use fee was charged at the gate through 12/31/15. Any balances on gate credits will be refunded to residents in January. Please contact the RHCA office if you have any questions at 310-544-6222 or info@rhca.net Save the Date....RHCA Annual Meeting The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 20, 2016 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. UPCOMING CITY MEETINGS City Council Meetings 01/11/16 and 01/25/16 at 7:30 p.m. Planning Commission Meeting 1/19/16 at 6:30 p.m. Traffic Commission Meeting 01/28/16 at 8:30 a.m. AGENDA CITY COUNCIL , CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 11, 2016 7:30 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW. ROLLING-HILLS.ORG. 1. CALL TO ORDER . 2. ROLL CALL 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — (1) Regular Meeting of November 9, 2015 and (2) Regular Meeting of November 23, 2015. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of the City Council Approved Vendor List. RECOMMENDATION: Approve as presented. D. Consideration of Fiscal Year 2016/2017 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. E. City Council Finance/Budget/Audit Committee meeting notes of December 17, 2015. RECOMMENDATION: Receive and file. 4. COMMISSION ITEMS A. RESOLUTION NO. 2015-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR AN ADDITION AND CONSTRUCTION OF A POOL EQUIPMENT ENCLOSURE ON A PROPERTY WITH RESTRICTED DEVELOPMENT CONDITION; GRADING FOR A GUEST PARKING AREA AND VARIANCES TO LOCATE THE EQUIPMENT ENCLOSURE IN THE FRONT YARD AREA OF THE SITE, TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE, AND TO LOCATE A PORTION OF A 3' HIGH RETAINING WALL WITHIN THE SIDE YARD SETBACK AT 13 OUTRIDER ROAD, (LOT 94-A-EF), ROLLING HILLS, CA, (HANG JA Y00). B RESOLUTION NO. 2015-25. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT AND A SITE PLAN REVIEW TO FILL IN AND CONVERT AN EXISTING CABANA TO A GUEST HOUSE AND TO CONSTRUCT A RAISED DECK AT 7 CREST ROAD EAST IN ZONING CASE NO. 891 (LOT 3 -FT), ROLLING HILLS, CA. (DOW). 5. PUBLIC HEARINGS A. AT THE REQUEST OF THE APPLICANT, THE PUBLIC HEARING IN ZONING CASE NO. 880 WILL BE CONTINUED TO A DATE TO BE SELECTED AT THIS MEETING. ZONING CASE NO. 880 - REVISED. REQUEST FOR A SITE PLAN REVIEW AND VARIANCES FOR A 280 SQUARE FOOT ADDITION OF WHICH 41 SQUARE FEET WOULD ENCROACH UP TO 5.2' INTO THE SIDE YARD SETBACK, AND THE ROOF OVERHANG WOULD ENCROACH 3.8' INTO THE SIDE YARD SETBACK BEYOND THE MAXIMUM OF 5' ALLOWED, AND FOR A RETAINING WALL THAT WOULD BE 20' LONG, BETWEEN 3' TO 5' HIGH AND WHICH WOULD NOT AVERAGE OUT TO 2.5' IN HEIGHT TO ENCROACH 10' INTO THE SIDE YARD SETBACK IN ZONING CASE NO. 880 - REVISED, AT 15 PORTUGUESE BEND ROAD (LOT 78- RH), ROLLING HILLS, CA, (HASSOLDT). B. AT THE REQUEST OF THE PARTIES, THE PUBLIC HEARING ON THE APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV WILL BE CONTINUED TO A DATE TO BE SELECTED AT THIS MEETING. CONSIDERATION OF TWO APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV SETTING FORTH FINDINGS RELATING TO TRIMMING OF TREES AT 15 PORTUGUESE BEND ROAD DUE TO VIEW IMPAIRMENT FROM 18 PORTUGUESE BEND ROAD. C. (1.) CONSIDERATION OF AN ORDINANCE NO. 346. AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO VIEW PRESERVATION, IN ZONING CASE NO. 881 AND ZONING CODE AMENDMENT NO. 2015-03. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). AND (2.) CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 6. OLD BUSINESS A. PERSONAL APPEARANCE BY THE APPLICANTS IN ZONING CASE NO. 869, SUBDIVISION NO. 94, VESTING TENTATIVE PARCEL MAP NO. 72775 TO DISCUSS CITY COUNCIL REQUIREMENT FOR A THIRD PARTY CONSULTANT HYDROLOGY STUDY AND PEER REVIEW OF THE EXISTING GEOTECHNICAL REPORTS (HYNES). 7. NEW BUSINESS A. CONSIDERATION OF THE 2014-15 ANNUAL FINANCIAL AUDIT B. DISCUSSION TO APPROPRIATE FUNDS IN CONCURRENCE WITH THE PERCENTAGES IDENTIFIED WITHIN THE PENINSULA REGIONAL LAW ENFORCEMENT CONTRACT IN ORDER TO ADD ONE SURVEILLANCE AND APPREHENSION TEAM (SAT) DETECTIVE. 8. OPEN AGENDA - APPROXIMATELY 8:00 P.M. • PUBLIC COMMENT WELCOME 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION REGARDING MOVING THE START TIME OF CITY COUNCIL MEETINGS TO 6:30 P.M. 10. MATTERS FROM STAFF A. RESIDENTIAL BURGLARY UPDATE. (ORAL REPORT) 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 17LZ06 n,,..o/1/V '7/1/ Bud/o(y roar's; oa 's; a9an€nJJJOd l 7/1 f G€ui/o f/O iZ; CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz December 21, 2016 Issue No. 16-24 Wishing you a Wonderful Holiday Season and a Happy New Year The Rolling Hills City Council and Staff wish all residents a wonderful Holiday Season and all the best for the coming year! During the holiday season, City Hall will be closed on Friday, December 23`d; Monday, December 26`h and Monday, January 2'. Holiday Trash Collection Schedule There will be no trash or greenwaste collection on Monday, December 26th or Monday, January 2' in observance of the Christmas and New Year holidays. Residents who normally receive service on Monday, will be serviced on Tuesday; and those who receive service on Tuesday, will be serviced on Wednesday. Normal collection schedule will resume on Thursday both weeks. Christmas Tree Recycling December 27 — January 13 To participate, place your tree with decorations and stands removed, next to your greenwaste and Republic Services will recycle it. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services at 1-888-742-5234 or call City Hall at 310-377-1521. Peninsula ALPR Camera Project Proving Successful In early 2016, the four peninsula cities, Rancho Palos Verdes, Rolling Hills Estates, Rolling Hills, and Palos Verdes Estates, collaborated to jointly purchase 45 Automated License Plate Reader (ALPR) cameras. In response to sharp increases in property crimes over the previous two years, the cities worked together to add this technology based crime -fighting tool as one of several strategies to address the upward trend. Since the first installed cameras became operational in August 2016, Lomita Sheriff's deputies have been very successful in utilizing the system to locate and arrest car thieves, as well as solve other crimes. To date, the number of plates scanned is in the millions. Lomita Station deputies have responded to 18 stolen vehicle alerts, of which they located 12 of the stolen vehicles and arrested 15 occupants. In addition, there have been three arrests for warrants, one vehicle associated with a robbery from another agency stopped, and one missing person located. Investigators have also successfully utilized the database to solve three burglaries, two unrelated stolen vehicle investigations, and multiple arrests were made related to a large shoplifting ring. According to the Sheriff's Department, these successes would not have been possible without the strong support of each of the city councils. The elected officials made a statement on behalf of their constituents and law enforcement, that crime on the peninsula will not be tolerated, and those who chose to victimize our communities will be caught! ROLLING HILLS CRIMES REPORTED For the time period Nov. 27- Dec. 10, 2016 Nov. 27-30 — Crest Road East — Petty Theft March 7, 2017 Election Cancelled During the City Council candidate nomination period from November 14 %4 through December 9, 2016 only two candidates — the incumbents Bea Dieringer and Jeff Pieper — qualified to run for the two seats being elected. Therefore, pursuant to the State Elections Code and to save the expense associated with conducting an election, the City Council removed the measure from the ballot, appointed the two incumbents and cancelled the March election. Councilmembers Dieringer and Pieper will be sworn into their second term in office at the City Council meeting on March 13, 2017. City of Rolling Hills: Hazard Mitigation Plan Update On Tuesday, January 17, 2017 the public is invited to hear a presentation and provide input to the Rolling Hills Planning Commission regarding a draft of the proposed update of the City of Rolling Hills Hazard Mitigation Plan. The meeting will begin at 6:30 p.m. in the Council Chamber at the City Hall. A copy of the draft Plan is available electronically on the City's web site at www.rolling-hills.org and a paper copy is available to view at City Hall. If you have any questions regarding the proposed updated Hazard Mitigation Plan, please call City Hall at 310-377-1521. (kg RHCA ANNOUNCEMENTS RHCA Annual Meeting January 18th The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 18, 2017 at the South Coast Botanic Garden, 26300 Crenshaw Blvd. Rolling Hills Estates. Election ballots will be mailed out the first week of January. RHCA Office will be closed for the holidays from December 23 through January 2 The RHCA office will be closing for the holidays at 12:00 noon on Thursday, December 22 and will re -open at 7:30 a.m. on January 3`d. Please call the Main Gate at 310-377-4318 for tennis reservations or if there is an emergency that needs RHCA staff attention. Wishing everyone a happy holiday and happy new year! License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 17 Georgeff Road for as -built retaining wall. PENDING: None. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 01/09/17 and 01/23/17 at 7:00 p.m. Planning Commission Meeting 01/17/17 at 6:30 p.m. Traffic Commission Meeting 01/26/17 at 8:30 a.m. ee o Roilift9 qeeed zeodeeteet- page 2 Beware of Mail and Package Theft It is always good to be aware that mail and packages that are delivered to your home are vulnerable to theft; especially during the holiday season. The City of Rolling Hills would like to remind residents to take extra care this time of year when having mail and packages delivered to their residence. Promptly retrieve your mail, especially if you are expecting a check. If you can't pick up your mail each day, ask a trusted friend or neighbor to do it for you. You can also take your mail to a blue US Postal Service collection box; however, if the box is full, do not force your mail in the box because thieves have used tongs to pull mail from an overly stuffed mailbox. You can further protect yourself by taking your mail to a post office and handing it to a postal worker. Additionally, the US Postal Service can also hold your mail if you'll be traveling during the holidays. Another good option is to purchase a mailbox with a lock. For a list of approved locking mailboxes, contact the RHCA at 310-544-6222. For outgoing mail, do not leave mail with checks or money orders in your personal mailbox for pickup by the mail carrier and never send cash in the mail. Additionally, do not leave packages on your front porch for pick up by private carriers. If you are sending a package, let the person you are sending it to know that it is coming and when to expect it to arrive so they can make arrangements for pick up. Also, be sure to insure any packages you are sending for the replacement cost of the items shipped. If you are a victim of mail theft —report it! If you receive mail with the contents missing or fail to receive mail you were expecting, you may be a victim of mail fraud. Contact the sender first to be sure the items were sent properly. If you determine the sender was not at fault, immediately file a report with the LA County Sheriff's Department Lomita Station and US Postal Service Inspection Service so it can be investigated accordingly. Burglary Prevention Tips & Reminders • Lock all doors and windows before leaving your home and before going to bed. Even if you leave for a short time, lock all doors. Use deadbolt locks and window locks. Also, use sliding door track locks or wooden dowels within the tracks. • Keep your garage door closed and locked, even when home. If you leave your garage door open and it is an attached garage — lock the door leading into the house. • Don't allow daily deliveries of mail, newspapers or flyers to build up while you are away. Arrange with the Post Office to hold your mail, or arrange for a friend or neighbor to take them in regularly. Request vacation checks from Lomita Sheriff's Station (310) 539-1661. • Never leave notes on your doors such as "Gone Shopping" or "Out of.town." • Adequate exterior lighting and motion -sensitive lighting is recommended for front, side, driveway and backyards. Delayed motion sensors may make a thief think you've just flipped a switch on inside the house. • Trim trees and shrubs so they cannot be used as hiding places for intruders. • Use alarm decals, alarm signs, beware of dog signs, and or community watch decals near the front windows/yard. • An alarm system and dogs are two of the best options for burglary prevention. • A loud TV or radio can be a deterrent. Suggestion: devices are available that allow a TV to be put on an automatic timer to simulate the flickering glow of a real television. • Never leave keys under doormats, flowerpots, mailboxes or other secret hiding places. Burglars know where to look for hidden keys. • Be a good neighbor, look out for suspicious persons or vehicles and help one another. Los Angeles Sheriff's Department Lomita Station (310) 539-1661 CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz December 7, 2016 Issue No. 16-23 Wishing you a Wonderful Holiday Season and a Happy New Year The Rolling Hills City Council and Staff wish all residents a wonderful Holiday Season and all the best for the coming year! During the holiday season, City Hall will be closed on Friday, December 23`d; Monday, December 26th and Monday, January 2"d Holiday Trash Collection Schedule There will be no trash or greenwaste collection on Monday, December 26th or Monday, January 2nd in observance of the Christmas and New Year holidays. Residents who normally receive service on Monday, will be serviced on Tuesday; and those who receive service on Tuesday, will be serviced on Wednesday. Normal collection schedule will resume on Thursday both weeks. Christmas Tree Recycling December 27 — January 13 To participate, place your tree with decorations and stands removed, next to your greenwaste and Republic Services will recycle it. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have any questions, please contact Republic Services' Customer Service Department at 1-888-742-5234 or Rolling Hills City Hall at 310-377-1521. Caballeros Holiday Red Carpet Lunch The Caballeros Holiday Red Carpet Lunchis scheduled for Wednesday December 14 at 12:00 noon at the home of Jeff and Melanie MacLean, 9 Williamsburg Lane. Cost is $25 per person. RSVP to Pam Crane at 310-377-7655 or by e-mail at pamcrane@cox.net Women's Club Day at the Races The Women's Club is planning a Day at the Races at Santa Anita Race Park on Thursday, January 26, 2017. Cost $70 per person includes box lunch and transportation by charter bus. Open to all residents. To sign up, pick up an information sheet at the RCHA Office or City Hall. For information contact Myrna Frame at 310-541-2468 or curtismyrna@verizon.net. RSVP's due by December 15th. City of Rolling Hills: Hazard Mitigation Plan Update On Tuesday, January 17, 2017 the public is invited to hear a presentation and provide input to the Rolling Hills Planning Commission regarding a draft of the proposed update of the City of Rolling Hills Hazard Mitigation Plan. The meeting will begin at 6:30 p.m. in the Council Chamber at the City Hall. A copy of the draft Plan will be available electronically on the City's web site at www.rolling-hills.org and a paper copy will also be available to view at City Hall, after December 15, 2016. If you have any questions regarding the proposed updated Hazard Mitigation Plan, please call the City Hall at 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period November 13-26, 2016 No crimes reported. Beware of Mail and Package Theft It is always good to be aware that mail and packages that are delivered to your home are vulnerable to theft; especially during the holiday season. The City of Rolling Hills would like to remind residents to take extra care this time of year when having mail and packages delivered to their residence. Promptly retrieve your mail, especially if you are expecting a check. If you can't pick up your mail each day, ask a trusted friend or neighbor to do it for you. You can also take your mail to a blue US Postal Service collection box; however, if the box is full, do not force your mail in the box because thieves have used tongs to pull mail from an overly stuffed mailbox. You can further protect yourself by taking your mail to a post office and handing it to a postal worker. Additionally, the US Postal Service can also hold your mail if you'll be traveling during the holidays. Another good option is to purchase a mailbox with a lock. For a list of approved locking mailboxes, contact the RHCA at 310-544-6222. For outgoing mail, do not leave mail with checks or money orders in your personal mailbox for pickup by the mail carrier and never send cash in the mail. Additionally, do not leave packages on your front porch for pick up by private carriers. If you are sending a package, let the person you are sending it to know that it is coming and when to expect it to arrive so they can make arrangements for pick up. Also, be sure to insure any packages you are sending for the replacement cost of the items shipped. If you are a victim of mail theft —report it! If you receive mail with the contents missing or fail to receive mail you were expecting, you may be a victim of mail fraud. Contact the sender first to be sure the items were sent properly. If you determine the sender was not at fault, immediately file a report with the LA County Sheriff's Department Lomita Station and US Postal Service Inspection Service so it can be investigated accordingly. (11 RHCA ANNOUNCEMENTS Save the Date....RHCA Annual Meeting The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 18, 2017 at the South Coast Botanic Garden, 26300 Crenshaw Blvd. Rolling Hills Estates. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 40 Eastfield Drive for utility box in road easement. PENDING: 17 Georgeff Road for as -built retaining wall. DENIED: None. UPCOMING CITY MEETINGS Planning Commission Meeting 12/20/16 at 6:30 p.m. City Council Meetings 01/09/17 and 01/23/17 at 7:00 p.m. Traffic Commission Meeting 01/26/17 at 8:30 a.m. eerfO Rd/41 lli& Zee/4 - page 2 .9.,tetze/eciain/ mg/ ... . 9 t.1r,0 f i &ea&oi we' co la irtoe,&, ion to- a ltau/t/e 0#0 f 00/4 ✓g// g `z'< s a l 'ccaG r a zes a ei 1easriat'ttifop c 'o-etute&, r f irtertt& and /ZGh�i!�2 G4ee", cDerved t'oeg q'•'r! l2�£�7y az�ipalliwd& / ortot� tlze/iokia. is-easot& to see/u ► . 9• 4.00/:mx to7.00fr Date JfTd Pwitliet, 72, 2076' Gotu l icit' e of CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz November 22, 2016 Issue No. 16-22 Construction Contractor Vehicle Parking Requirements P Residents may have noticed that there is a lot of development taking place in the City and large numbers of construction related vehicles/ trucks are parked throughout the City. Prior to starting construction, City and Rolling Hills Community Association staff conduct a pre -construction meeting with the contractor and property owners instructing them to park on site and whenever possible, car-pool into the City. However, these options are not always feasible and parking is permitted on roadway easements. The contractors are instructed, if they need to park on roadway easements, to park in tandem and leave a well- defined pathway for walkers, joggers and equestrians. Also, in an effort to limit the number of vehicles, they are instructed to stagger the work in such manner that several different trades are not on site at the same time. If you are a property owner where construction is taking place, please remind your project manager/contractor of the parking requirements and to be mindful of the residents who want to enjoy their daily activities along the roadway easements. For issues regarding construction vehicle parking, please call City Hall at 310 377-1521 and City staff will address the issue with the contractor. Save the date...City of Rolling Hills 31st Annual Holiday Open House Mark your calendar for the City of Rolling Hills' Annual Holiday Open House on r` Monday, December 12th. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! Children's Holiday Party - Dec. 4th The Women's Community Club of Rolling Hills cordially invites all residents and their 41-� children and grandchildren to the Annual Children's Holiday Party on Sunday, December 4th, from 1:00 p.m. to 3 p.m. in front of the RHCA office, 1 Portuguese Bend Road. Bundle the kids in snow gear and mittens and bring a small sled to slide down tons of real snow! Meet and have your picture taken with Santa, crawl through a genuine fire truck and enjoy snacks as you get in the holiday spirit with friends! This is one of our most fun and popular community events, especially for the children, so come and be a part of the fun! Volunteers welcome! If you, or a teen in need of community service hours can help (shifts available from 10:30 a.m. to 4 p.m.) please contact Terri Shepherd at tbshep@cox.net Caballeros Holiday Red Carpet Lunch The Caballeros Holiday Red Carpet Lunch is scheduled for Wednesday December 14 at 12:00 noon at the home of Jeff and Melanie MacLean, 9 Williamsburg Lane. Cost is $25 per person. RSVP to Pam Crane at 310-377-7655 or by e-mail at pamcrane@cox.net ROLLING HILLS CRIMES REPORTED For the time period October 30 -November 12, 2016 No crimes reported. City of Rolling Hills' 2017 Election - City Council Nomination Period The next General Municipal Election in the s% City of Rolling Hills is scheduled for Tuesday, March 7, 2017 at which time, two City Council positions will be elected. Prospective candidates interested in running for City Council may pick up a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m. beginning on Monday, November 14, 2016. The nomination period closes and nominations papers must be turned in by 5:00 p.m. on Friday, December 9, 2016. If an incumbent does not file nomination papers, the nomination period will be extended to Wednesday, December 14, 2016 at 5:00 p.m. Nomination packets must be obtained in person. If you have questions or for additional election information, please call City Hall at 310-377-1521. Women's Club Day at the Races The Women's Club is planning a Day at the Races at Santa Anita Race Park on Thursday, January 26, 2017. Cost $70 per person includes box lunch and transportation by charter bus. Open to all residents. To sign up, pick up an information sheet at the RCHA Office or City Hall. For information contact Myrna Frame at 310-541-2468 or curtismyrna@verizon.net. RSVP's due by December 15th. RHCA ANNOUNCEMENTS Rolling Hills 50+ Seniors' Holiday Luncheon Ring in the holidays with your friends & neighbors! Friday, December 2 at 11:30am at the Rolling Hills Country Club. RSVP to Maureen Hill at 310 377-2181. 2016-17 Assessment Dues First Installment Payment Due December 10 - Just a friendly reminder that the first half installment payments for the 2016-17 RHCA Assessment Dues is due on December 10, 2016. The Assessment Due bills were mailed out in October of this year. Payments not received by December 10th will acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions about paying the first installment or if you have not received your 2016-17 Assessment Due bill. Election for the RHCA Board of Directors Reminder...the deadline to apply to run for the RHCA Board of Directors is December 151 at 4:45 p.m. Applications are available from the RHCA office. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 17 Georgeff Road for as -built retaining wall in easement; 40 Eastfield Drive for utility box in road easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 11/28/16 at 7:00 p.m. Planning Commission Meeting 12/20/16 at 6:30 p.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 28, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. B. Financial Statement for the Month of October, 2016. RECOMMENDATION: Approve as presented. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for October, 2016. D. List of 2017 City Council Meeting Dates and City Holidays. RECOMMENDATION: Receive and file. RECOMMENDATION: Receive and file. E. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MODIFYING THE DECISION OF THE CITY MANAGER IN THE APPEAL FILED BY DR. JEFFREY OSTRIKER AND ORDERING THE CONFINEMENT OF AZUL TO THE OSTRIKER PROPERTY. RECOMMENDATION: Adopt as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDERATION OF AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, PURSUANT TO GOVERNMENT CODE SECTION 65858, TO TEMPORARILY PLACE A MORATORIUM ON THE ACCEPTANCE AND/OR PROCESSING OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE. ROLLING HILLS MUNICIPAL CODE AND DECLARING THE URGENCY THEREOF. B. THE PUBLIC HEARING ON ZONING CASE NO. 902, AT 23 CREST ROAD EAST WILL BE CONTINUED TO JANUARY 9, 2017. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). 7. OLD BUSINESS A. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DENYING THE APPEALS OF DR. AND MRS. STEPHEN NUCCION AND MR. AND MRS. WILLIAM HASSOLDT AND UPHOLDING THE DECISION OF THE COMMITTEE ON TREES AND VIEWS BY DECLARING THAT SPECIFIC TREES LOCATED ON THE PROPERTY AT 15 PORTUGUESE BEND ROAD HAVE CAUSED SIGNIFICANT IMPAIRMENT TO THE VIEW FROM THE PROPERTY LOCATED AT 18 PORTUGUESE BEND ROAD AND SETTING FORTH RESTORATIVE ACTION TO ABATE THE IMPAIRMENT. B. CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO CHRISP COMPANY FOR FY 2016-17 REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS ON CERTAIN STREETS PROJECT. 8. NEW BUSINESS A. CONSIDERATION. OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO AN ORDINANCE OF THE CITY OF ROLLING HILLS REPEALING MEASURE B BY AMENDING SUBSECTION (E) OF SECTION 17.26.050 AND REPEALING SECTION 17.26.090 OF THE ROLLING HILLS MUNICIPAL CODE AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017, AS CALLED BY RESOLUTION NO. 1192. B. CONSIDERATION OF RESOLUTIONS SETTING PRIORITIES FOR THE FILING OF ARGUMENTS; AUTHORIZING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS; AND ALLOWING FOR REBUTTAL ARGUMENTS FOR THE MEASURE ON THE BALLOT FOR THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION ON MARCH 7, 2017. (1) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CA, SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. (2) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR THE CITY MEASURE SUBMITTED FOR THE ROLLING HILLS ELECTION ON MARCH 7, 2017. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz November 9, 2016 Issue No. 16-21 City of Rolling Hills' 2017 Election City Council Nomination Period The next General Municipal Election in the Y City of Rolling Hills is scheduled for Tuesday, March 7, 2017 at which time, two City Council positions will be elected. Prospective candidates interested in running for City Council may pick up a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m. beginning on Monday, November 14, 2016. The nomination period closes and nominations papers must be turned in by 5:00 p.m. on Friday, December 9, 2016. If an incumbent does not file nomination papers, the nomination period will be extended to Wednesday, December 14, 2016 at 5:00 p.m. Nomination packets must be obtained in person. If you have questions or for additional election information, please call City Hall at 310-377-1521. Wishing you a Happy Thanksgiving City Hall will be closed on Thursday, November 24th and Friday, November 25th, in observance of the Thanksgiving Holiday. Holiday Trash Collection Schedule — Republic Services will be on holiday schedule Thanksgiving week with no pick-ups occurring on Thursday, November 24th. Residents who normally have their trash collected on Thursday will receive service on Friday and those who normally have their trash collected on Friday will receive service on Saturday. Normal trash collection will resume on Monday, November 28th. Construction Contractor Vehicle Parking Requirements P Residents may have noticed that there is a lot of development taking place in the City and large numbers of construction related vehicles/ trucks are parked throughout the City. Prior to starting construction, City and Rolling Hills Community Association staff conduct a pre -construction meeting with the contractor and property owners instructing them to park on site and whenever possible, car-pool into the City. However, these options are not always feasible and parking is permitted on roadway . easements. The contractors are instructed, if they need to park on roadway easements, to park in tandem and leave a well- defined pathway for walkers, joggers and equestrians. Also, in an effort to limit the number of vehicles, they are instructed to stagger the work in such manner that several different trades are not on site at the same time. If you are a property owner where construction is taking place, please remind your project manager/contractor of the parking requirements and to be mindful of the residents who want to enjoy their daily activities along the roadway easements. For issues regarding construction vehicle parking, please call City Hall at 310 377-1521 and City staff will address the issue with the contractor. ROLLING HILLS CRIMES REPORTED For the time period October 9-29, 2016 No crimes reported. Children's Holiday Party The Women's Community Club of Rolling i• Hills cordially invites all residents and their X41-' children and grandchildren to the Annual Children's Holiday Party on Sunday, December 4th, from 1:00 p.m. to 3 p.m. in front of the RHCA office, 1 Portuguese Bend Road. Bundle the kids in snow gear and mittens and bring a small sled to slide down tons of real snow! Meet and have your picture taken with Santa, crawl through a genuine fire truck and enjoy snacks as you get in the holiday spirit with friends! This is one of our most fun and popular community events, especially for the children, so come and be a part of the fun! This year the Women's Community Club is in need of Volunteers to help make this day special. If you, or a teen in need of community service hours can help (shifts available from 10:30 a.m. to 4 p.m.) please contact Terri Shepherd at tbshep@cox.net Save the date...City of Rolling Hills 31st Annual Holiday Open House 10* Mark your calendar for the City of Rolling Hills' Annual Holiday Open House on fir • Monday, December 12th. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! RHCA ANNOUNCEMENTS Election for the RHCA Board of Directors The RHCA Board of Directors has two seats up for election in January 2017. Members interested in serving the community as a member of the Board are invited to run and should submit a statement of intent to Association Manager, Kristen Raig or a member of the Nominating Committee: John Post, Marion Ruth or Ray Ferris. The deadline for candidates to be included on the ballot is Dec. 1, 2016. Rolling Hills 50+ Seniors' Holiday Luncheon Ring in the holidays with your friends & neighbors! Friday, December 2 at 11:30am at the Rolling Hills Country Club. RSVP to Maureen Hill at 310 377-2181. Holiday Decoration Reminder For everyone's safety, please remember that there should be no holiday decorations in the bridle trail or road easements. For questions, please contact the RHCA at 310-544-6222. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 10 Bowie Road for screening shrubs and grading in the east and road easements. DENIED: 10, 12 and 14 Pine Tree Lane for reduction of interior easements and vacation of five feet of road easement for three parcels. PENDING: None. UPCOMING CITY MEETINGS City Council Meetings 11/14/16 and 11/28/16 at 7:00 p.m. Planning Commission Meeting 11/15/16 at 6:30 p.m. Traffic Commission Meeting 11/17/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 14, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-22. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR IMPROVEMENTS TO A RESIDENCE WITH RESTRICTED DEVELOPMENT CONDITION, INCLUDING AN AS -BUILT ADDITION AND CONSTRUCTION OF ATTACHED COVERED PORCHES AND A 5 -FOOT MAXIMUM HEIGHT WALL TO ACCOMMODATE A 4 -FOOT WIDE WALKWAY ALONG THE REAR OF THE HOME AND A VARIANCE TO ENCROACH WITH NEW COVERED PORCHES INTO THE FRONT SETBACK, IN ZONING CASE NO. 911 AT 3 POPPY TRAIL, (LOT 8 - PT), ROLLING HILLS, CA (JONAS). B. RESOLUTION NO. 2016-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING, HOUSE AND GARAGE ENLAGEMENT, A SWIMMING POOL AND NEW DRIVEWAY AND REQUEST FOR A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 910, AT 85 CREST ROAD EAST, (LOT 69 C -1 -MS), ROLLING HILLS, CA (ZEE); AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON AT 85 CREST ROAD EAST. 6. PUBLIC HEARINGS A. THE PUBLIC HEARING ON ZONING CASE NO. 902, AT 23 CREST ROAD EAST WILL BE CONTINUED TO NOVEMBER 28, 2016. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). 7. OLD BUSINESS A. CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DENYING THE APPEALS OF DR. AND MRS. STEPHEN NUCCION AND MR. AND MRS. WILLIAM HASSOLDT AND UPHOLDING THE DECISION OF THE COMMITTEE ON TREES AND VIEWS BY DECLARING THAT SPECIFIC TREES LOCATED ON THE PROPERTY AT 15 PORTUGUESE BEND ROAD HAVE CAUSED SIGNIFICANT IMPAIRMENT TO THE VIEW FROM THE PROPERTY LOCATED AT 18 PORTUGUESE BEND ROAD AND SETTING FORTH RESTORATIVE ACTION TO ABATE THE IMPAIRMENT. 8. NEW BUSINESS A. CONSIDERATION OF AN APPEAL FILED BY DR. JEFFREY OSTRIKER PURSUANT TO MUNICIPAL CODE SECTION 6.24.070 REGARDING A DETERMINATION MADE BY THE CITY MANAGER SUBSEQUENT TO AN ADMINISTRATIVE HEARING HELD PURSUANT TO MUNCIPAL CODE SECTION 6.24.090 FOR FAILURE TO COMPLY WITH A PREVIOUS DETERMINATION IN AN AGGRESSIVE ANIMAL COMPLIANT AS SET FORTH IN RESOLUTION NO.1183. B. CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO CHRISP COMPANY FOR FY 2016-17 REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS ON CERTAIN STREETS PROJECT. C. CONSIDERATION OF AN AGREEMENT WITH ANIMAL PEST MANAGEMENT SERVICES, INC. FOR SUPPLEMENTAL COYOTE CONTROL SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR APPOINTMENTS TO THE PLANNING COMMISSION AND TRAFFIC COMMISSION. B. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) 10. MATTERS FROM STAFF NONE. 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS 12. CLOSED SESSION Government Code §54957; Public Employee Performance Evaluation; Title: City Manager 13. RETURN TO OPEN SESSION 14. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz October 19, 2016 Issue No. 16-20 Prepared Peninsula Expo Sunday, October 30th 12:00 p.m. — 3:00 p.m. The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate residents and the broader community on emergency preparedness at the Prepared Peninsula Expo. The Prepared Peninsula Expo will feature dozens of exhibitors, demonstrations and equipment displays and provide an opportunity to learn how to protect yourself, your family and your pets in an emergency including step-by-step preparedness plans for your family and pets. Exhibits and activities include: Family -friendly activities for all ages • Shakey Quakey Earthquake Simulator • Build your own Emergency Bag • Pet Preparedness Tips • Homeland Security Mobile Command Vehicle • Law Enforcement and Fire Department Exhibits • FREE food. REMINDER: Please don't litter. Help keep Rolling Hills beautiful. 3 As residents and visitors, we are very fortunate to enjoy such a beautiful community. As a reminder, not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. RHCA Neighborhood Meeting e- The Women's Community Club will host a . , Neighborhood Meeting on Wednesday, October 26, 2016 at 7:00 p.m. at 5 Outrider Road for the residents of the following streets: Bowie Road, Chesterfield Road, Chuckwagon Road, Eastfield Drive, Hackamore Road, Hummingbird Lane, Open Brand Road, Outrider Road, Roundup Road and Wideloop Road. RSVP Marion Ruth at 310-541-4144. Caballeros Trails & Easement Committee Meeting October 27th The Caballeros Trails & Easement Committee invites Association Members to an open meeting where the Committee will be disucssing open space, vaults in easments, etc. The meeting will be held on Thursday, October 27'h from 7-9pm in the RHCA Board Room at the RHCA Office. For more information, contact Dave Breiholz at 310-377-6767. It's Almost Time to Fall Back (Car Just a friendly reminder that the time change is almost here. Daylight saving time ends on Sunday, November 6, 2016 at 2:00 a.m. Don't forget to set your clocks back one hour before you go to bed on Saturday night. Happy Fall! ROLLING HILLS CRIMES REPORTED For the time period September 25 - October 8, 2016 No crimes reported. City of Rolling Hills' 2017 General Municipal Election Information - City Council Nomination Period The next General Municipal Election in the 7-0 City of Rolling Hills is scheduled for Tuesday, March 7, 2017 at which time, two City Council positions will be elected. Prospective candidates interested in running for City Council may pick up a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m. beginning on Monday, November 14, 2016. The filing period closes at 5:00 p.m. Friday, December 9, 2016. If an incumbent does not file nomination papers, the nomination period will be extended to Wednesday, December 14, 2014 at 5:00 p.m. Nomination packets must be obtained in person. If you have questions or for additional election information, please call City Hall at 310-377-1521. PLEASE NOTE: City Hall will be closed Thursday, November 24'h and Friday, November 25'h. RHCA ANNOUNCEMENTS RHCA ANNUAL MEETING INFORMATION Deadline for Agenda Items is October 31, 2016 Members wishing to place an item on the January 18, 2017 Annual Meeting agenda, please submit in writing to the RHCA office a description of the issue(s) and any requested action to be taken by the membership. Agenda items must be received by 4:45 p.m. on Monday, October 31, 2016. Election for the RHCA Board of Directors The RHCA Board of Directors has two seats up for election in January 2017. Members interested in serving the community as a member of the Board are invited to run and should submit a statement of intent to Association Manager, Kristen Raig or a member of the Nominating Committee: John Post, Marion Ruth or Ray Ferris. The deadline for candidates to be included on the ballot is December 1, 2016. Potential candidates are encouraged to submit their intent to run and complete an application ASAP. 50+ Halloween Luncheon The next Rolling Hills 50+ Luncheon will be held on Friday, October 28'h at the Rolling Hills Country Club. Costumes welcome but optional, or match the color theme of orange/brown/black. All Rolling Hills residents, 50+ are welcome and encouraged to join the fun and camaraderie, beginning at 11:30 a.m. Cost is $20 per person. Don't miss out! RSVP ASAP to Maureen Hill at 310 377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. DENIED: 7 Portuguese Bend Road for three -rail fence in the south easement. PENDING: 10 Bowie Road for screening, shrubs and grading in the road and ease easements; 18 Portuguese Bend Rd. for fence in north & south easements. UPCOMING CITY MEETINGS City Council Meetings 10/24/16 and 11/14/16 at 7:00 p.m. Joint City Council/Planning Commission Meeting 11/01/16 at 6:30 p.m. Traffic Commission Meeting 11/17/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 24, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. B. Financial Statement for the Month of August and September, 2016. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for September, 2016. RECOMMENDATION: Receive and file. D. SECOND READING AND ADOPTION OF ORDINANCE NO. 347 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EVERY ODD -NUMBERED YEAR TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVERY EVEN -NUMBERED YEAR BEGINNING IN NOVEMBER 2020. RECOMMENDATION: Waive full reading and adopt ordinance. E. Consideration of Resolutions pertaining to the City of Rolling Hills General Municipal Election scheduled for Tuesday, March 7, 2017: (1) RESOLUTION NO. 1192: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. (2) RESOLUTION NO. 1193: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE REGISTRAR- RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF ROLLING HILLS' GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017; AND REQUEST FOR CONSOLIDATION OF THE GENERAL MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD ON MARCH 7, 2017 (3) RESOLUTION NO. 1194: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017. RECOMMENDATION: Adopt as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. RE -OPEN A PUBLIC HEARING TO CONSIDER TWO APPEALS OF THE COMMITTEE ON TREES AND VIEWS' RESOLUTION NO. 2015-03-CTV RELATING TO THE VIEW IMPAIRMENT COMPLAINT FILED BY THE PROPERTY OWNERS OF 18 PORTUGUESE BEND ROAD REGARDING TREES LOCATED AT 15 PORTUGUESE BEND ROAD FOR THE LIMITED PURPOSE OF RECEIVING ADDITIONAL EVIDENCE ON THE ISSUE OF THE VIEW THAT EXISTED WHEN THE COMPLAINANTS ACQUIRED THE PROPERTY. 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) B. DISCUSSION AND POSSIBLE DIRECTION CONCERNING THE CITY OF ROLLING HILLS' COYOTE CONTROL PROGRAM. (ORAL REPORT) 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2016. 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz October 5, 2016 Issue No. 16-19 REMINDER: Please don't litter. Help keep Rolling Hills beautiful. 0.� As residents and visitors, we are very fortunate IIIIIIII to enjoy such a beautiful community. As a reminder, not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. RHCA Neighborhood Meeting e r The Women's Community Club will host a ;, Neighborhood Meeting on Wednesday, October 26, 2016 at 7:00 p.m. at 5 Outrider Road for the residents of the following streets: Bowie Road, Chesterfield Road, Chuckwagon Road, Eastfield Drive, Hackamore Road, Hummingbird Lane, Open Brand Road, Outrider Road, Roundup Road and Wideloop Road. RSVP Marion Ruth at 310-541-4144. Caballeros Trails & Easement Committee Meeting October 27th The Caballeros Trails & Easement Committee invites Association Members to an open meeting where the Committee will be disucssing open space, vaults in easments, etc. The meeting will be held on Thursday, October 27`h from 7-9pm in the RHCA Board Room at the RHCA Office. For more information, contact Dave Breiholz at 310-377-6767. Women's Club West Coast Cruise The Women's Community Club of Rolling Hills is organizing a 7 -night West Coast Cruise from Los Angeles to San Francisco on Princess Cruise Lines departing on April 1, 2017. Cost (per person double occupancy): Ocean View $995; Balcony $1,099, Mini Suites $1,349. There are only a few cabins available so make your reservation now! All deposits are 100% refundable if cancelled prior to final payment due date. For more information, contact Myrna Frame by phone at 310-613-9549 or by e-mail at curtismyrna@verizon.net. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2017, one Planning Commission and one Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission or Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, October 19, 2016. If you have any questions about the Planning or Traffic Commission, please call City Hall at 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period September 11-24, 2016 No crimes reported. RHCA Road Paving Project The Rolling Hills Community Association's contractor is scheduled to pave the following roads on Monday, October 17 and Tuesday, October 18: Buckboard Lane, Hackamore Road, Meadowlark Lane and Reata Lane. For questions about the project, please contact the Rolling Hills Community Association at 310-544-6222. ARE YOU PREPARED IF DISASTER STRIKES? Be ready and have a plan. Learn how at the PREPARED PENINSULA EXPO Sunday, October 30th 12:00 p.m. — 3:00 p.m. Harlyne J. Norris Pavilion 501 Indian Peak Road —. RHE, CA 90274 ROLLING HILLS TENNIS/SOCIAL CLUB Oktoberfest Family BBQ The Rolling Hills Tennis and Social Club is hosting an Oktoberfest BBQ and Family Social with a tennis round robin followed by cocktails and dinner. Come play tennis or just stop by and join your neighbors for dinner and a fun evening! Saturday, October 15, 2016 FREE Round Robin Tennis: 3-5pm Cocktails: 5pm — Dinner: 5:3opm Adults $35 / Children $io RHTC is encouraging online RSVP and payment for the event. To RSVP or for online registration information, contact Rob Hammond at rhammond@greekbill.com or by phone at 310-872-9074 • RSVP by October 12th RHCA ANNOUNCEMENTS RHCA ANNUAL MEETING INFORMATION Deadline for Agenda Items is October 31, 2016 Members wishing to place an item on the January 18, 2017 Annual Meeting agenda, please submit in writing to the. RHCA office a description of the issue(s) and any requested action to be taken by the membership. Agenda items must be received in the RHCA office by 4:45P.M. on Monday, October 31, 2016. 50+ Halloween Luncheon The next Rolling Hills 50+ Luncheon will be held on Friday, October 28th at the Rolling Hills Country Club. Costumes welcome but optional, or match the color theme of orange/brown/black. All Rolling Hills residents, 50+ are welcome and encouraged to join the fun and camaraderie, beginning at 11:30 a.m. Cost is $20 per person. Don't miss out! RSVP ASAP to Maureen Hill at 310 377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. None reported. UPCOMING CITY MEETINGS City Council Meetings 10/10/16 and 10/24/16 at 7:00 p.m. Planning Commission Meeting 10/18/16 at 6:30 p.m. Traffic Commission Meeting 11/17/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 10, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of September 12, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of the following claim — CLAIMANT: Stanley Chao; DATE OF LOSS: September 19, 2016; DATE FILED: September 22, 2016; ALLEGATION: Vehicle damage caused by a falling palm frond. RECOMMENDATION: Deny claim. D. Allied Recycling Tonnage Report for August, 2016. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-21. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A COVERED PORCH WITH AN OUT -OF -GRADE CONDITION AND ACCESSORY STRUCTURES, AND A VARIANCE TO ENCROACH WITH A SET ASIDE AREA FOR A STABLE AND CORRAL INTO THE SIDE SETBACK, INCLUDING WITH A PORTION OF AN EXISTING SHED IN ZONING CASE NO. 909 AT 7 SOUTHFIELD DRIVE, (LOT 4 -SF), ROLLING HILLS, CA (KLERMAN). 6. PUBLIC HEARINGS A. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EVERY ODD -NUMBERED YEAR TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVERY EVEN - NUMBERED YEAR BEGINNING IN NOVEMBER 2020. RECOMMENDATION: Introduce Ordinance and waive full reading. B. CONSIDERATION OF A RESOLUTION AND PROPOSITION A ASSIGNMENT AGREEMENT FOR AN EXCHANGE OF PROPOSITION A FUNDS WITH THE CITY OF RANCHO PALOS VERDES; AND A RESOLUTION AND PROPOSITION C/MEASURE R ASSIGNMENT AGREEMENT FOR GIFTING OF PROPOSITION C AND MEASURE R FUNDS TO THE CITY OF ROLLING HILLS ESTATES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) 10. MATTERS FROM STAFF A. CONSIDERATION OF OPTIONS PERTAINING TO THE CONDUCT OF THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION SCHEDULED FOR MARCH 7, 2017 — OPTION 1: CONDUCT A STAND-ALONE ELECTION TO BE CONSOLIDATED WITH THE CITY OF LOS ANGELES LACCD BOARD OF DIRECTORS ELECTION (STATUS QUO) RUNNING CONCURRENTLY WITH THE COUNTY'S SPECIAL ELECTION; OPTION 2: CONDUCT A CONSOLIDATED ELECTION WITH THE COUNTY OF LOS ANGELES WITH SPECIFIED SERVICES TO BE ADMINISTERED BY THE COUNTY. 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz September 21, 2016 Issue No. 16-18 Check out Rolling Hills on the Web •.1 Have you visited the City Web site recently? If you haven't, check it out at www.Rolling- Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Planning Commission meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. RHCA Neighborhood Meeting The Women's Community Club will host a (J Neighborhood Meeting on Wednesday, y. October 26, 2016 at 7:00 p.m. at 5 Outrider Road for the residents of the following streets: Bowie Road, Chesterfield Road, Chuckwagon Road, Eastfield Drive, Hackamore Road, Hummingbird Lane, Open Brand Road, Outrider Road, Roundup Road and Wideloop Road. RSVP Marion Ruth at 310-541-4144. Traffic Signal Modification Project Construction on the Signal Modification Project at � , the intersection of Palos Verdes Drive North & 1 Rolling Hills Road/Portuguese Bend Road is underway but has experienced some unexpected delays. The new expected completion date is mid -October. Lane closures will typically be limited to 9:00am — 4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. Women's Club West Coast Cruise The Women's Community Club of Rolling Hills is organizing a 7 -night West Coast Cruise from Los Angeles to San Francisco on Princess Cruise Lines departing on April 1, 2017. Cost (per person double occupancy): Ocean View $995; Balcony $1,099, Mini Suites $1,349. There are only a few cabins available so make your reservation now! All deposits are 100% refundable if cancelled prior to final payment due date. For more information, contact Myrna Frame by phone at 310-613-9549 or by e-mail at curtismyrna@verizon.net. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2017, one Planning Commission and one Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission or Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, October 19, 2016. If you have any questions about the Planning or Traffic Commission, please call City Hall at 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period August 28 — September 10, 2016 No crimes reported. REMINDER: Please don't litter. Help keep Rolling Hills beautiful. (Lk As residents and visitors, we are very fortunate to enjoy such a beautiful community. As a reminder, not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. callumat (*)‘1 RHCA ANNOUNCEMENTS RHCA ANNUAL MEETING INFORMATION Deadline for Agenda Items is October 31, 2016 Members wishing to place an item on the January 18, 2017 Annual Meeting agenda, please submit in writing to the RHCA office a description of the issue(s) and any requested action to be taken by the membership. Agenda items must be received in the RHCA office by 4:45P.M. on Monday, October 31, 2016. Election for the RHCA Board of Directors The RHCA Board of Directors has two seats up for election in January 2017. Members interested in serving the community as a member of the Board are invited to run and should submit a statement of intent to Association Manager, Kristen Raig or a member of the Nominating Committee: John Post, Marion Ruth or Ray Ferris. The deadline for candidates to be included on the ballot is December 1, 2016. Potential candidates are encouraged to submit their intent to run and complete an application ASAP. 50+ Halloween Luncheon The next Rolling Hills 50+ Luncheon will be held on Friday, October 28`h at the Rolling Hills Country Club. Costumes welcome but optional, or match the color theme of orange/brown/black. All Rolling Hills residents, 50+ are welcome and encouraged to join the fun and camaraderie, beginning at 11:30 a.m., $20 per person. Don't miss out! RSVP ASAP to Maureen Hill at 310 377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 27 Buggy Whip Drive for fence in north easement. PENDING: 18 Portuguese Bend Road for fence in north and south easements; 7 Portuguese Bend Road for three -rail fence in north easement; 10 Bowie Road for screening, shrubs and grading in the road and east easements. DENIED: None. UPCOMING CITY MEETINGS City Council Field Trip 10/4/16 at 7:00 a.m. @ 23 Crest Road East City Council Meetings 10/10/16 and 10/24/16 at 7:00 p.m. Planning Commission Meeting 10/18/16 at 6:30 p.m. Traffic Commission Meeting 11/17/16 at 8:30 a.m. eirei Rolle, q - page 2 ARE YOU PREPARED IF DISASTER STRIKES? Be ready and have a plan. Learn how at the PREPARED PENINSULA EXPO WHEN: Sunday, October 30th 12:00 p.m. — 3:00 p.m. WHERE: Palos Verdes Art Center • Harlyne J. Norris Pavilion 501 Indian Peak Road Rolling Hills Estates, CA 90274 The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate residents and the broader community on emergency preparedness at the Prepared Peninsula Expo. The Prepared Peninsula Expo will feature dozens of exhibitors, demonstrations and equipment displays and provide an opportunity to learn how to protect yourself, your family and your pets in an emergency including step-by-step preparedness plans for your family and pets. Exhibits and activities include: Family -friendly activities for all ages • Shakey Quakey Earthquake Simulator • Build your own Emergency Bag • Pet Preparedness Tips • Homeland Security Mobile Command Vehicle • Law Enforcement and Fire Department Exhibits • FREE food. AGENDA &tf Ra 1/4if qeeed CITY COUNCIL REGULAR MEETING MONDAY, SEPTEMBER 26, 2016 CITY OF ROLLING HILLS 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. NOTICE There are no issues of emergent nature which require City Council action at the City Council meeting scheduled for Monday, September 26, 2016. Therefore, it is anticipated that the meeting will be adjourned for lack of a quorum due to a lack of agenda items. The next regular meeting of the City Council will be held on Monday, October 10, 2016 at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz September 7, 2016 Issue No. 16-17 Peninsula Cites ALPR camera program already seeing success As you may have heard, the four Palos Verdes Peninsula cities, including Rolling Hills entered into a collaborative agreement to install Automated License Plate Recognition (ALPR) cameras at strategic locations thourghtout the Palos Verdes Peninsula area in an effort to reduce crime. Since the cameras were installed in late July, there have been three arrests made as a result of the cameras. Annual Fall Clean-up dates set for September 10th & September 17th The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10'h and the bulky item pick-up will be Saturday, September 17'h. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 24th Republic Services is once again offering a drive-thru Community Shred Day for Rolling Hills residents. The event will take place on Saturday, Setpember 24'h from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Women's Club West Coast Cruise The Women's Community Club of Rolling Hills is organizing a 7 -night West Coast Cruise from Los Angeles to San Francisco on Princess Cruise Lines departing on April 1, 2017. Cost (per person double occupancy): Ocean View $995; Balcony $1,099, Mini Suites $1,349. There are only a few cabins available so make your reservation now! All deposits are 100% refundable if cancelled prior to final payment due date. For more information, contact Myrna Frame by phone at 310-613-9549 or by e-mail at curtismyrna@verizon.net. Rolling Hills parking reminders 111:: The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any of the city's roadways or in cul-de-sacs. Also, when parking along the roadway during the daytime hours, please be sure that the vehicle does not block equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. ROLLING HILLS CRIMES REPORTED For the time period August 7 — August 27, 2016 No crimes reported. Check out Rolling Hills on the Web 11. Have you visited the City Web site recently? If you haven't, check it out at www.Rolling- Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Planning Commission meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2017, one Planning Commission and one Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission or Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, October 19, 2016. If you have any questions about the Planning or Traffic Commission, please call City Hall at 310-377-1521. 14) RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 27 Crest Road West for three -rail fence in east side easement and walls and vegetation in the side easement; 19 Middleridge Lane South for as -built trash yard, retaining wall in the side easement and irrigation and landscaping in the side and front easements; 85 Crest Road East for new driveway and retaining wall in west side easement; 1 Open Brand Road to transfer license from former owner to new owner for three -rail fence in roadway easements; 10 Cinchring Road for gate and pilaster in easement.. PENDING: 18 Portuguese Bend Road for fence in north and south easement; 27 Buggy Whip Drive for fence in north easement.. DENIED: 63 Crest Road East for encroachment into west side easement. UPCOMING CITY MEETINGS City Council Meetings 09/12/16 and 09/26/16 at 7:00 p.m. Planning Commission Meeting 09/20/16 at 6:30 p.m. Traffic Commission Meeting 09/22/16 at 8:30 a.m. AGENDA CITY COUNCIL . CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 12, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of August 22, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of an Agreement with Martin & Chapman Co. for 2017. Election Services. RECOMMENDATION: Approve as presented. D. Consideration of an Exchange Agreement and Assignment of Federal Surface Transportation Program — Local (STP-L) Funds between the City of Rolling Hills and the Los Angeles County Metropolitan Transportation Authority (LACMTA). RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. , RESOLUTION NO. 2016.19 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE.PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE FOR GRADING AND CONSTRUCTION OF A STABLE WITH COVERED PORCHES, CORRAL, AND A RIDING RING, TO ENCROACH WITH THE RIDING RING INTO THE FRONT SETBACK, AND TO EXCEED THE PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 904 AT 34 SADDLEBACK ROAD, (DELGADO). B. RESOLUTION NO. 2016.20 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE AND STABLE WITH LOFT AND CORRAL IN ZONING CASE NO. 902 AT 23 CREST ROAD EAST, (LOT 132A -MS), (HYNES). AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON AT 23 CREST RD EAST. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) 10. MATTERS FROM STAFF A. REPORT AND DISCUSSION REGARDING ZONING CODE REQUIREMENT THAT UTILITIES BE UNDERGROUNDED UPON RELOCATING OR INCREASING THE ELECTRICAL PANEL SERVICING A BUILDING OR PARCEL. B. UPDATE ON THE STATUS .OF CALIFORNIA WATER SERVICE COMPANY'S RESPONSE TO THE LETTER SENT BY CITY OF ROLLING HLLS REGARDING WATER BUDGETS AND ASSOCIATED APPEAL PROCESS. (ORAL REPORT) 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz August 17, 2016 Issue No. 16-16 Annual Fall Clean-up dates set for September 10th & September 17th The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10th and the bulky item pick-up will be Saturday, September 17th. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 24th Republic Services is once again offering a drive-thru Community Shred Day for Rolling Hills residents. The event will take place on Saturday, Setpember 24th from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Planning a construction project? Planning to improve your property - remodel, re -roof, grade the backyard, or install a water heater, for example? If so, Planning Department approval is necessary; and it is very likely that a building permit is required as well. For larger projects, Planning Commission approval (through a public hearing process) may be necessary. For questions regarding development, review of plans and projects, or modifications to previously approved projects, planning staff is available Monday thru Thursday from 8:00 am to 5:00 pm at City Hall, 2 Portuguese Bend Road or by calling 310-377-1521. Rolling Hills parking reminders The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. Summer mosquito reminders As summer heats up, it is important to take the necessary precautions to ensure a mosquito free summer. Los Angeles County West Vector Control suggests that residents use insect repellants, or remain indoors in the early morning and evening hours. Residents should also make sure that doors and windows have tight -fitting screens to keep mosquitoes out; eliminate all sources of standing water, including: ornamental ponds, plastic wading pools, animal watering troughs, potted plants; and ensure that swimming pools, spas, and ponds are properly maintained. City Approval Required for all Surface Area Disturbance, including Grading li://tM I I I 11 _ 0�0 The City's Zoning Ordinance defines grading as "man made alteration of the existing natural ground surface, resulting in earth forms and contours, which differ from the ground surface that existed prior to the alteration." As a reminder, all land disturbance projects require City approval and no export or import of dirt is allowed; except for export of dirt from basements, pools and similar excavation activities. Export or import of dirt between properties or from utility company projects within the City is strictly prohibited. Also, please note that for any landscape project that requires soil to be imported or disturbance of surface area for geological exploration, drainage and swales, play areas and similar activities also require City approval. Additionally, any grading exceeding 3 feet of cut into a slope or exceeding 3 feet of fill of a slope, OR alteration of more than 2,000 square feet of surface area, regardless of the height of cut or fill, requires approval by the Planning Commission through the site plan review process. If you have any questions regarding surface area disturbance, import of soil for landscaping, grading or plan submittals, please contact the City's Planning Department at 310-377-1521 or visit the City's website at www.rolling-hills.org. ROLLING HILLS CRIMES REPORTED For the time period July 24 — August 6, 2016 No crimes reported. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 10, 12 and 14 Pine Tree Lane for abandonment of cul-de-sac turnout easement and lot line adjustments. PENDING: 27 Crest Road West for structures, sprinklers and landscaping in road easement and three -rail fence, landscaping and sprinklers in east side easement; 19 Middleridge Lane South for as -built retaining wall and trash yard in south easement; 85 Crest Road East for new driveway and retaining wall in west side easement; 1 Open Brand Road to transfer license from former owner to new owner for three -rail fence in roadway easements; 63 Crest Road East for encroachment into west side easement; 10 Cinchring Road for gate and pilaster in easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 08/22/16 and 09/12/16 at 7:00 p.m. Planning Commission Meeting 09/20/16 at 6:30 p.m. Traffic Commission Meeting 09/22/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 22, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of August 8, 2016. • RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of July, 2016. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for July, 2016. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDERATION OF AN APPEAL OF THE CITY OF ROLLING HILLS PLANNING COMMISSION'S DECISION IN ZONING CASE NO. 901 AT 5 PINE TREE LANE AS REFLECTED IN PLANNING COMMISSION RESOLUTION NO. 2016-15. AND CONSIDERATION OF A RESOLUTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS UPHOLDING THE PLANNING COMMISSION'S APPROVAL OF A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH A BASEMENT, DETACHED GARAGES, COVERED PORCHES, STABLE, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, DETACHED GARAGES, AND STABLE WITH LOFT; AND VARIANCES TO EXCEED MAXIMUM PERMITTED AVERAGE HEIGHT OF RETAINING WALLS AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 901 AT 5 PINE TREE LANE, (LOT 94-RH), (SHARNG). B. ZONING CASE NO. 880 -REVISED. REQUEST FOR A SITE PLAN REVIEW AND VARIANCES FOR A 300 SQUARE FOOT ADDITION OF WHICH 61 SQUARE FEET ENCROACHES UP TO 7.5' INTO THE SIDE YARD SETBACK, AND THE EAVES ENCROACH 4' INTO THE SIDE YARD SETBACK BEYOND THE MAXIMUM OF 5' ENCROACHMENT ALLOWED; TO CONSTRUCT AN UP TO 7' HIGH 32' LONG RETAINING WALL WHICH WOULD NOT AVERAGE OUT TO 2.5' IN HEIGHT AND WHICH WOULD ENCROACH 12.5' INTO THE SIDE YARD SETBACK. PREVIOUS PROPOSALS WERE PUBLICLY REVIEWED AT THE CITY COUNCIL FIELD TRIP MEETING TO THE SITE ON OCTOBER 26, 2015 AND AT THE REGULAR CITY COUNCIL MEETINGS ON OCTOBER 26, 2015, NOVEMBER 9, 2015, JANUARY 11, 2016 AND JULY 11, 2016. THE PROJECT IS LOCATED AT 15 PORTUGUESE BEND ROAD, (LOT 78-RH), ROLLING HILLS, CA IN THE RAS-1 ZONING DISTRICT, (HASSOLDT). AND CONSIDERATION OF A RESOLUTION: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A VARIANCE TO ENCROACH INTO THE REQUIRED 20 -FOOT SIDE -YARD SETBACK WITH EAVES AND BY 61 -SQUARE FEET, DUE TO A 300 -SQUARE FOOT ADDITION; APPROVING A MODIFIED SITE PLAN REVIEW FOR A RETAINING WALL GREATER THAN THREE FEET IN HEIGHT AND VARIANCES TO ENCROACH INTO THE REQUIRED 20 -FOOT SIDE -YARD SETBACK BY 12.5 FEET, DUE TO A SEVEN (7) FOOT HIGH RETAINING WALL THAT DOES NOT AVERAGE OUT TO 2.5 FEET IN HEIGHT; AND ACKNOWLEDGING THE WITHDRAWAL OF A SITE PLAN REVIEW AND VARIANCE TO CONSTRUCT A 6 -FOOT HIGH WALL AND A 2 -FOOT FLAT WALKWAY AROUND THE BUILDING ADDITION IN ZONING CASE NO. 880 AT 15 PORTUGUESE BEND ROAD (LOT 78-RH), ROLLING HILLS CA, (HASSOLDT). 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR AN APPOINTMENT TO THE PLANNING COMMISSION. B. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON AUGUST 11, 2016. (ORAL REPORT) C. DISCUSSION CONCERNING SCHEDULING A JOINT MEETING BETWEEN THE CITY COUNCIL AND PLANNING COMMISSION. (ORAL REPORT) 10. MATTERS FROM STAFF A. REVIEW AND APPROVAL OF A DRAFT LETTER TO CALIFORNIA WATER SERVICE COMPANY REGARDING ITS WATER BUDGET APPEAL PROCESS. B. CONSIDERATION OF CHANGING THE ASSOCIATE PLANNER POSITION TO ASSISTANT PLANNER IN ORDER TO INITIATE RECRUITMENT FOR POSITION. 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz August 3, 2016 Issue No. 16-15 Annual Fall Clean-up dates set for September 10th & September 17th 2 The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10'h and the bulky item pick-up will be Saturday, September 17th. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 24th ® Republic Services is once again offering a 0.�►' drive-thru Community Shred Day for Rolling 4 Hills residents. The event will take place on 614 Saturday, Setpember 24th from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Rolling Hills traffic and pedestrian safety reminders The Rolling Hills Traffic Commission reminds residents and visitors to obey local speed laws and stop signs. As a reminder, pedestrians should walk single -file, facing traffic as close to edge of the road as possible. It is also a good idea when walking at night to wear light-colored/reflective clothing. Residents and visitors are also reminded that Rolling Hills roadways are not safe for riding skateboards. The many steep, curving roadways make it difficult for motorist to see pedestrians and individuals on skateboards. Rolling Hills parking reminders The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. ROLLING HILLS CRIMES REPORTED For the time period June 26 - July 23, 2016 July 8 — Petty theft (unlocked vehicle) — Wideloop Road Put on your dancing boots f Save the date for the Annual Nix Barbeque Saturday, August 27, 2016 at the Howse of Richard Colyear - 2 Johns Canyon Road Dinner by Lucille's BBQ (owned by residents Craig and Mari Hofman) Music by Boomer McLennan Ban City Approval Required for all Surface Area Disturbance, including Grading ITT -11A 0 0_ The City's Zoning Ordinance defines grading as "man made alteration of the existing natural ground surface, resulting in earth forms and contours, which differ from the ground surface that existed prior to the alteration." As a reminder, all land disturbance projects require City approval and no export or import of dirt is allowed; except for export of dirt from basements, pools and similar excavation activities. Export or import of dirt between properties or from utility company projects within the City is strictly prohibited. Also, please note that for any landscape project that requires soil to be imported or disturbance of surface area for geological exploration, drainage and swales, play areas and similar activities also require City approval. Additionally, any grading exceeding 3 feet of cut into a slope or exceeding 3 feet of fill of a slope, OR alteration of more than 2,000 square feet of surface area, regardless of the height of cut or fill, requires approval by the Planning Commission through the site plan review process. If you have any questions regarding surface area disturbance, import of soil for landscaping, grading or plan submittals, please contact the City's Planning Department at 310-377-1521 or visit the City's website at www.rol I i ng-hi I Is.org. Planning a construction project? Planning to improve your property - remodel, re -roof, grade the backyard, or install a water heater, for example? If so, Planning Department approval is necessary; and it is very likely that a building permit is required as well. For larger projects, Planning Commission approval (through a public hearing process) may be necessary. For questions regarding development, review of plans and projects, or modifications to previously approved projects, please contact the City's Planning Department at 310-377-1521 or visit the City's website at www.rolling-hills.org. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None reported. PENDING: None Reported. DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings 08/08/16 and 08/22/16 at 7:00 p.m. Planning Commission Meeting 08/16/16 at 6:30 p.m. Traffic Commission Meeting 09/22/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 8, 2016 7:00 P.M. THIS AGENDA MA YNOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councihnember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of July 11, 2016. B. Payment of Bills. RECOMMENDATION: Approve as presented. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of June, 2016. D. Allied Recycling Tonnage Report for June, 2016. RECOMMENDATION: Approve as presented. RECOMMENDATION: Receive and file. E. Review and approval of the Planning/Traffic Commission Recruitment/Appointment Timeline for terms expiring in January 2017. RECOMMENDATION: Approve as presented. F. City of Rolling Hills Conflict of Interest Code Biennial Review. RECOMMENDATION: No changes. Receive and file. G. Consideration of a date of December 12, 2016 from 4-7 pm for the 3151 Annual Holiday Open House RECOMMENDATION: Approve as presented. H. Consideration of the following claim — CLAIMANT: Rick Edler/Merryweather Properties, Inc.; DATE OF LOSS: August 5, 2015; DATE FILED: July 15, 2016; ALLEGATION: Water damage to units on a property located at 608 Silver Spur Rd., Rolling Hills Estates, CA 90274 RECOMMENDATION: Deny claim. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-17 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A SWIMMING POOL/SPA, WALLS, FIRE PIT, BARBECUE, POOL EQUIPMENT, AND A VARIANCE TO EXCEED 2.5' HIGH AVERAGE FOR ASSOCIATED WALLS IN ZONING CASE NO. 906 AT 27 CREST ROAD WEST, (LOT 174 -B -MS), ROLLING HILLS, CA (GOLDENBERG). B. RESOLUTION NO. 2016-18 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE, GARAGE AND A BASEMENT, SWIMMING POOL, VARIOUS OUTDOOR AMENITIES AND VARIOUS RETAINING WALLS, A NEW DRIVEWAY AND GRADING; REQUEST FOR VARIANCES TO ENCROACH WITH THE RESIDENCE, BASEMENT, LIGHT WELLS AND SEVERAL WALLS INTO SETBACKS, OF WHICH SOME DO NOT AVERAGE OUT TO 2.5' IN HEIGHT, TO LOCATE THE POOL, POOL EQUIPMENT AND FUTURE STABLE AND CORRAL IN FRONT YARD AREA, TO EXCEED THE MAXIMUM PERMITTED TOTAL LOT COVERAGE AND DISTURBED AREA, TO EXCEED THE MAXIMUM PERMITTED COVERAGE OF FRONT SETBACK WITH THE DRIVEWAY & TO EXPORT DIRT IN ZONING CASE NO. 895, AT 10 BOWIE RD, (LOT 4-CRA), ROLLING HILLS, CA (PANG JUI YIU). 6. PUBLIC HEARINGS A. CONSIDERATION OF AN APPEAL OF THE CITY OF ROLLING HILLS PLANNING COMMISSION'S DECISION IN ZONING CASE NO. 901 AT 5 PINE TREE LANE AS REFLECTED IN PLANNING COMMISSION RESOLUTION NO. 2016-15: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH A BASEMENT, DETACHED GARAGES, COVERED PORCHES, STABLE, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, DETACHED GARAGES, AND STABLE WITH LOFT; AND VARIANCES TO EXCEED MAXIMUM PERMITTED AVERAGE HEIGHT OF RETAINING WALLS AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 901 AT 5 PINE TREE LANE, (LOT 94-RH), (SHARNG). B. RESOLUTION NO. 1187 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. 7. OLD BUSINESS — A. REPORT ON STATUS OF RESOLUTION REQUESTED IN ZONING CASE NO. 880 AT 15 PORTUGUESE BEND ROAD (LOT 78-RH), ROLLING HILLS CA, (HASSOLDT). 8. NEW BUSINESS NONE 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION CONCERNING SCHEDULING A JOINT MEETING BETWEEN THE CITY COUNCIL AND PLANNING COMMISSION. B. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMDEND THE ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIY OR REPEAL MEASURE B. C. DISCUSSION AND DIRECTION TO PURSUE A PROPOSAL TO PURCHASE VIDEO EQUIPMENT IN ORDER TO POST IMPORTANT COMMUNITY PRESENTATIONS ON THE CITY'S WEBSITE D. DISCUSSION AND DIRECTION TO PURSUE A PROPOSAL TO HOST A CITY TOWN HALL MEETING IN THE NEAR FUTURE. 10. MATTERS FROM STAFF A. DISCUSSION AND APPROVAL - PRELIMINARY PROPOSAL FOR IMPROVEMENTS TO THE TENNIS COURT AREA. B. CALIFORNIA WATER SERVICE COMPANY WATER BUDGET APPEAL ASSISTANCE UPDATE. (ORAL REPORT) 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz July 20, 2016 Issue No. 16-14 Community Wildfire Protection Plan Underway On Thursday, July 14th, the first in a series of four meetings was held to receive community input to help guide the development of a Community Wildfire Proteciton Plan (CWPP). The objective of this community based program is to identify priority projects in the community that will ultimately help residents better protect themselves from the next fire. Community participation is the key to developing a CWPP — after all, who knows the community better than the people who live here. At the first meeting, guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network addressed the group regarding Fire Ecology on the Palos Verdes Peninsula and the fire risks associated with our area. Additionally, J. Lopez, Assistant Chief, Forestry Division, Los Angeles County Fire Dept reviewed how and why CWPP's are developed; and led a discussion to help identify community priorities when it comes to fire risk. Information on the materials presented is available on the City's web site under Fire and Emergency Preparedness at http://rol l i ng-h i I Is.org/i ndex.aspx?n i d=78. The next three meetings, which are currently being scheduled, will feature guest speakers on landscaping to reduce the risk of fire, hardening your home against fire and insurance related issues, as well as continued discussion and community participation aimed at developing a CWPP. Keep an eye out for more information. Traffic Signal Modification Project If Construction on the Signal Modification Project at r the intersection of Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend Road is underway but has experienced some unexpected delays. The new expected completion date is mid -August. Lane closures will typically be limited to 9:00am — 4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. Help reduce the risk of fire With severe fire danger, it is important that residents maintain the appropriate clearance between structures and vegetation and remove dead grasses and weeds on their property. As the warm weather returns and fire season rapidly approaches, residents are reminded to be sure that workers on your property do not smoke while they are working. Also, when weed or tree trimming equipment is being used, be sure there is a fire extinguisher present to put out any fires that may be accidentally ignited. Put on your dancing boots S Save the date for the Annual Nix Barbeque Saturday, August 21, 2016 at the Howse of Richard Colyear - 2 Johns Canyon Road Dinner by Lucille's BBQ (owned by residents Craig and Mari Hofman) Music by Boomer McLennan Band Annual Fall Clean-up dates set for September 101" & September 17th The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10th and the bulky item pick-up will be Saturday, September 17th Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 2461 Republic Services is once again offering a drive-thru Community Shred Day for Rolling Hills residents. The event will take place on Saturday, Setpember 24'h from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Upcoming Greywater Workshops Attend one of these informative workshops to learn about the benefits of greywater to create an affordable household water system that can reduce water use and play a role in drought resilience. The workshops at each of the host cities will be presented by Greywater Action with support from the West Basin Municipal Water District, Water Replenishment District and Metropolitan Water District. WORKSHOP DATES Saturday, July 30th — 9am - noon Culver City, CA Saturday, August 20th — 9am - noon Iglewood, CA Saturday, September 10th — 9am - noon Hawthorne, CA For more information or to register for one of the workshops, please visit the South Bay Environmental Services web site at www.sbesc.org. C RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED/ PENDING/DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings Please note there will be no meeting on 07/25/16 The next meeting will be 08/08/16 at 7:00 p.m. Planning Commission Meeting 08/16/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. ee(, o Rota, qieed Zeodeetret- page 2 '6°44% 4, I CALIFORNIA WATER SERVICE COMPANY WATER BUDGET APPEAL ASSISTANCE The Rolling Hills City Council wishes to provide information to assist residents who are interested in (1) increasing their water budget allocation from the California Water Service Company (Cal Water) and/or (2) possibly receiving a partial refund of previously paid drought surcharges based on an inappropriately low water budget allocation. Cal Water will only address such requests through its appeals process. The Cal Water appeals form lists five reasons for which residents may appeal their allocated water budget: (1) Household size change; (2) Medical need; (3) Significant long-term savings achieved since 2011; (4) Low water usage in 2014; or (5) Large animal care (e.g., horses). However, in recent discussions with Cal Water representatives, it was discovered that these reasons were not exclusive; and that all residents with large parcels or other circumstances requiring a higher water allowance are also eligible for possible water budget increases via the appeals process. Information on how to submit a water budget appeal can be found at www.calwater.com/conservation/drought/appeal/. Cal Water appeal decisions may be further appealed to .the California Public Utilities Commission. In particular, new residents, who have moved to Rolling Hills in April 2013 or later, are encouraged to appeal their water budget allocation. Instead of using the previous property owner's water usage to calculate the water budget for your property, Cal Water used the average water use of all residents within its Palos Verdes Water District. This allocation is woefully insufficient for parcels in Rolling Hills, since the great majority of residents in the Palos Verdes Water District either live in apartments or on properties that are much smaller than the properties in Rolling Hills. At this point, Cal Water plans to use aerial landscape imagery to determine the appropriate water budget for each property's characteristics when deciding the water budget appeals filed by new residents. When submitting your water budget appeal, state that you're a new resident in the explanation portion of the Cal Water water budget appeal application form as your reason for the appeal. Since Cal Water will not provide the City with information regarding residents' appeals, the City is requesting our residents whohave already submitted a water budget appeal to provide the City with their appeal information so that we can better assist other residents in submitting successful appeals. The City also wants to help residents who have had their appeal denied so that such residents can resubmit their appeal in a manner that would possibly provide them with a greater chance of success. Although Cal Water's water conservation targets have been lowered and drought surcharges are to be suspended starting August 151, it is anticipated that these measures will be only temporary and that your existing water budget will be reinstated at the same level when water restriction limits are re -imposed. Therefore, it is important for residents to appeal their water budgets so they can be set at the correct level. For all the above Cal Water issues, please contact the City Manager Ray Cruz at (310) 377-1521 or rcruz@cityofrh.net. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz July 20, 2016 Issue No. 16-14 Community Wildfire Protection Plan Underway On Thursday, July 14th, the first in a series of four meetings was held to receive community input to help guide the development of a Community Wildfire Proteciton Plan (CWPP). The objective of this community based program is to identify priority projects in the community that will ultimately help residents better protect themselves from the next fire. Community participation is the key to developing a CWPP — after all, who knows the community better than the people who live here. At the first meeting, guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network addressed the group regarding Fire Ecology on the Palos Verdes Peninsula and the fire risks associated with our area. Additionally, J. Lopez, Assistant Chief, Forestry Division, Los Angeles County Fire Dept reviewed how and why CWPP's are developed; and led a discussion to help identify community priorities when it comes to fire risk. Information on the materials presented is available on the City's web site under Fire and Emergency Preparedness at http://rol I i ng-h i I Is.org/i ndex.aspx?n id=78. The next three meetings, which are currently being scheduled, will feature guest speakers on landscaping to reduce the risk of fire, hardening your home against fire and insurance related issues, as well as continued discussion and community participation aimed at developing a CWPP. Keep an eye out for more information. Traffic Signal Modification Project 11 Construction on the Signal Modification Project at the intersection of Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend Road is underway but has experienced some unexpected delays. The new expected completion date is mid -August. Lane closures will typically be limited to 9:O0am — 4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. Help reduce the risk of fir e With severe fire danger, it is it 1pirtant that residents maintain the appropriate clearance between structures and vegetation and remove dead grasses and weeds on their property. As the warm weather returns and fire season rapidly approaches, residents are reminded to be sue that workers on your property do not smoke while th -!y are working. Also, when weed or tree trimming equipn tent is being used, be sure there is a fire extinguisher present to put out any fires that may be accidentally ignited. Put on your dancing boots f Save the date for the Annual Nix Barbeque Saturday, august 27, 2016 at the Howse of Richard Colyear - 2 Johns Canyon Road Dinner by Lucille's BBQ (owned by residents Craig and Mari Hofman) Music by Boomer McLennan Band Annual Fall Clean-up dates set for September 10th & September 17th The Annual Fall Clean-up offers residents an opportunity to dispose of unlimited greenwaste and bulky items. Don't miss this opportunity to reduce the risk of fire by clearing out any remaining fire fuel on your property. The greenwaste pick-up will be Saturday, September 10th and the bulky item pick-up will be Saturday, September 17th Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators or for other questions, please call Republic Services customer service at 888-742-5234. Community Shred Day September 24th Republic Services is once again offering a drive-thru Community Shred Day for Rolling Hills residents. The event will take place on Saturday, Setpember 24th from 10 am until 1 pm in the parking area in front of the RHCA building. Don't miss this opportunity for safe, secure, on -site destruction of your documents. Upcoming Greywater Workshops Attend one of these informative workshops to learn about the benefits of greywater to create an affordable household water system that can reduce water use and play a role in drought resilience. The workshops at each of the host cities will be presented by Greywater Action with support from the West Basin Municipal Water District, Water Replenishment District and Metropolitan Water District. WORKSHOP DATES Saturday, July 30th — 9am - noon Culver City, CA Saturday, August 20th — 9am - noon Iglewood, CA Saturday, September 10th — 9am - noon Hawthorne, CA For more information or to register for one of the workshops, please visit the South Bay Environmental Services web site at www.sbesc.org. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None reported. PENDING: None reported. DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings 08/08/16 and 8/22/16 at 7:00 p.m. Planning Commission Meeting 08/16/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 25, 2016 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. NOTICE There are no issues of emergent nature which require City Council action at the City Council meeting scheduled for Monday, July 25, 2016. Therefore, it is anticipated that the meeting will be adjourned for lack of a quorum due to a, lack of agenda items. The next regular meeting of the City Council will be held on Monday, August 8, 2016 at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - APPROXIMATELY 8:00 P.M. -. PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR NONE 5. COMMISSION ITEMS NONE 6. PUBLIC HEARINGS NONE 7. OLD BUSINESS NONE 8. NEW BUSINESS NONE 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE 10 MATTERS FROM STAFF NONE 11. CLOSED SESSION NONE 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz July 6, 2016 Issue No. 16-13 Community Wildfire Protection Plan Neighborhood Meeting Thursday, July 14, 2016 - 6-9pm - City Hall Come learn how you can help the community prepare for wildfire. All residents are invited to attend a Community Wildfire Protection Plan neighborhood meeting. The purpose of the meeting is to help identify priority projects in the community to survive the next fire. Guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network will address the group on Fire Ecology on the Palos Verdes Peninsula. Rolling Hills Social & Tennis Club The Nominating Committee of the Rolling Hills Social and Tennis Club presents the following slate of officers for 2016-2017: President: Fred Dellovade (to serve with Co -President, Kirt Behera); Vice Presidents: Colleen Post and Ray Ferris; Treasurer: Dan Nguyen; Secretary: Lou Altman; VP, Tournaments: Gian Starinieri; VP, Social: Rob Hammond; VP, Facilities: Terry Carroll; VP, Communications: Alan Cherry. All residents who attend the Rolling Hills Social and Tennis Club Annual Meeting on July 17th may vote for one or more of the proposed officers; alternatively, any resident may deliver to the Nominating Committee — Rob Hammond, Kirt Behera, or Lou Altman — a written additional nomination, as long as the written nomination includes the name of the nominating person as well as the person who seconds the additional nomination. Cal Water announces revised Drought Response Plan Cal Water announced it is makin117.44 g adjustments to its Drought Response Plan in response to the revised regulations adopted by the State Water Resources Control Board (Board) and a resolution adopted by the California Public Utilities Commission (Commission). As called for in the Board's revised regulations, Cal Water has completed the "stress test" of available water supplies and that analysis shows that modest demand reductions are needed to meet expected demand over the next three years. Despite this, the fact remains that much of the State continues to experience severe drought conditions. In light of these factors, Cal Water will be establishing an interim water -use reduction requirement of 10% for customers in its Palos Verdes service area. Concurrently, Cal Water will be seeking approval from the Commission to move from Stage 2 to Stage 1 of its Water Shortage Contingency Plan, which will allow it to suspend the imposition of Drought Surcharges on customers who exceed their monthly water budgets. Despite these changes, Cal Water encourages customers to take advantage of Cal Water's industry -leading water conservation program. ROLLING HILLS CRIMES REPORTED For the time period June 12 — June 25, 2016 June 21 — Grand Theft — Chuckwagon Road Traffic Signal Modification Project Construction on the Signal Modification Project at 1.r the intersection of Palos Verdes Drive North & O Rolling Hills Road/Portuguese Bend Road is underway with completion expected in late July. Lane closures wil typically be limited to 9:00am — 4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. WARNING: Rattlesnake Reminder As summer approaches and temperatures rise, residents are beginning to see rattlesnake activity. Remember to use caution when moving things around in the yard or in garages, as snakes like to hide in dark places. Residents should also be careful and keep an eye out for snakes when hiking. Snakes are fascinating creatures, but remember to keep your distance. VOLUNTEER OPPORTUNITY Rolling Hills Planning Commission There is currently an unscheduled vacancy on the Planning Commission. The remainder of the unexpired term will go through the end of 2017. Residents interested in applying to fill the vacancy should submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, July 20, 2016. The City Council Personnel Committee will consider the applicants and make a recommendation to the City Council to fill the vacancy. If you have questions or would like additional information about this opportunity, please call City Hall at 310-377-1521 RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon RH 50+ Senior Luncheon at RH Country Club, 11:30 a.m. on Wednesday, July 13, honoring long time resident on her 99th b'day. Please wear red, white, blue, optional of course. $20 pp, RSVP 310-377-2181. See you there! Appointment of Board Member to Fill Board Vacancy At the June 16, 2016 RHCA Board meeting, the Board of Directors appointed Fred Lorig to carry out the open term on the RHCA Board of Directors. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 10, 12 and 14 Pine Tree Lane for easement reduction. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 07/11/16 and 07/25/16 at 7:00 p.m. Planning Commission Meeting 07/19/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 11, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the. Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 27, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. SPECIAL PRESENTATION Special Presentation to Jill Smith in recognition of her service to the community as Member of Planning Commission from 2007-2016 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-15 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH A BASEMENT, DETACHED GARAGES, COVERED PORCHES, STABLE, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, DETACHED GARAGES, AND STABLE WITH LOFT; AND VARIANCES TO EXCEED MAXIMUM PERMITTED AVERAGE HEIGHT OF RETAINING WALLS AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 901 AT 5 PINE TREE LANE, (LOT 94- RH), (SHARNG). ' 6. PUBLIC HEARINGS A. ZONING CASE NO. 880 -REVISED. REQUEST FOR A SITE PLAN REVIEW AND VARIANCES FOR A 300 SQUARE FOOT ADDITION OF WHICH 61 SQUARE FEET ENCROACHES UP TO 5.2' INTO THE SIDE YARD SETBACK, AND THE ROOF OVERHANG ENCROACHES 3.8' INTO THE SIDE SETBACK BEYOND THE MAXIMUM OF 5' ENCROACHMENT ALLOWED; TO PROVIDE LESS THAN THE MINIMUM REQUIRED 4' -WIDE WALKWAY ALONG A PORTION OF THE PERIMETER OF THE RESIDENCE ADDITION AND TO CONSTRUCT A 6' HIGH RETAINING WALL IN SIDE SETBACK. PREVIOUS PROPOSAL WAS PUBLICLY REVIEWED AT THE CITY COUNCIL FIELD TRIP MEETING TO THE SITE -ON OCTOBER 26, 2015 AND AT THE REGULAR CITY COUNCIL MEETINGS ON OCTOBER 26, 2015 AND NOVEMBER 9, 2015. THE PROJECT IS LOCATED AT 15 PORTUGUESE BEND ROAD, (LOT 78-RH), ROLLING HILLS, CA IN THE RAS-1 ZONING DISTRICT, (HASSOLDT). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. 7. OLD BUSINESS A. CONSIDERATION OF AN INCREASE IN THE FY 16/17 BUDGET FOR SUPPLEMENTAL TRAFFIC ENFORCEMENT. 8. NEW BUSINESS A. DISCUSSION CONCERNING THE CONSIDERATION OF CHANGING THE RATE FOR THE CITY OF ROLLING HILLS BUILDING PERMIT RELATED FEES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION 12. ADJOURNMENT • Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz June 22, 2016 Issue No. 16-12 Wishing you a Happy 4th of July! City Hall will be closed on Monday, July 4th in observance of Independence Day. Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF • ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584. Holiday Trash Collection Schedule: There will be no trash or greenwaste collection on Monday, July 4'h. If your trash/greenwaste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. Regular collection service will resume on Thursday. Community Wildfire Protection Plan Neighborhood Meeting Thursday, July 14, 2016 - 6-9pm - City Hall Come learn how you can help the community prepare for wildfire. All residents are invited to attend a Community Wildfire Protection Plan neighborhood meeting. The purpose of the meeting is to help identify priority projects in the community to survive the next fire. Guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network will address the group on Fire Ecology on the Palos Verdes Peninsula. Rolling Hills Social & Tennis Club The Nominating Committee of the Rolling Hills Social and Tennis Club presents the following slate of officers for 2016-2017: President: Fred Dellovade (to serve with Co -President, Kirt Behera); Vice Presidents: Colleen Post and Ray Ferris; Treasurer: Dan Nguyen; Secretary: Lou Altman; VP, Tournaments: Gian Starinieri; VP, Social: Rob Hammond; VP, Facilities: Terry Carroll; VP, Communications: Alan Cherry. All residents who attend the Rolling Hills Social and Tennis Club Annual Meeting on July 17th may vote for one or more of the proposed officers; alternatively, any resident may deliver to the Nominating Committee — Rob Hammond, Kirt Behera, or Lou Altman — a written additional nomination, as long as the written nomination includes the name of the nominating person as well as the person who seconds the additional nomination. VOLUNTEER OPPORTUNITY Rolling Hills Planning Commission There is currently an unscheduled vacancy on the Planning Commission. The remainder of the unexpired term will go through the end of 2017. Residents interested in applying to fill the vacancy should submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, July 20, 2016. The City Council Personnel Committee will consider the applicants and make a recommendation to the City Council to fill the vacancy. If you have questions, please call City Hall at 310-377-1521 SCE Utility Pole Replacement and Stirrup Circuit Upgrade Project This week Southern California Edison started a pole replacement and utility upgrade project along Eastfield Drive - the Stirrup Circuit project. The project runs the length of Eastfield Drive, from the gatehouse to Crest Road East and along several side streets. A total of 75 poles will be replaced, existing equipment will be upgraded, and new equipment will be installed on existing poles. It is anticipated that the work will take three months to complete. Residents should expect minimal delays and road closures. Southern California. Edison will notify residents in the area of any planned outages. For more information please call the RHCA office at 310 544-6222. WARNING: Rattlesnake Reminder As summer approaches and temperatures rise, residents are beginning to see rattlesnake activity. Remember to use caution when moving things around in the yard or in garages, as snakes like to hide in dark places. Residents should also be careful and keep an eye out for snakes when hiking. Snakes are fascinating creatures, but remember to keep your distance. Traffic Signal Modification Project l r Construction on the Signal Modification Project at �i the intersection of Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend Road is underway with completion expected in late July. Lane closures wil typically be limited to 9:00am — 4:00pm to minimize traffic impacts. Residents may experience traffic delays during the length of the project. ROLLING HILLS CRIMES REPORTED For the time period May 29 — June 11, 2016 No crimes reported. rio RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon The next Rolling Hills 50+ Senior Luncheon will be held on Wednesday, July 13th at 11:30 a.m. at the Rolling Hills Country Club. Cost: $20 per person. RSVP ASAP to Maureen Hill at 310-377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 11 Middleridge Lane South for fence and planting in road easement. PENDING: 10, 12 and 14 Pine Tree Lane for lot line adjustment/easement reduction. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 06/27/16 and 07/11/16 at 7:00 p.m. Planning Commission Meeting 07/19/16 at 6:30 p.m. Traffic Commission Meeting 07/28/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 27, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 13, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of May, 2016. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for May, 2016. RECOMMENDATION: Receive and file. E. RESOLUTION NO. 1186 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS FIXING THE DAY, HOUR AND LOCATION OF REGULAR CITY COUNCIL METTINGS, ESTABLISHING AN ALTERNATE LOCATION FOR CITY COUNCIL MEETINGS AND RESCINDING RESOLUTIONS NO. 22 AND 465. RECOMMENDATION: Adopt as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF A THREE-YEAR PROFESSIONAL SERVICES AGREEMENT WITH LANCE, SOLL & LUNGHARD, LLC FOR ANNUAL AUDIT SERVICES. B. ,CONSIDERATION OF AMENDMENTS TO THE FY 2016-17 BUDGET CONCERNING CITY COUNCIL TRAVEL AND SUPPLEMENTAL TRAFFIC ENFORCEMENT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION CONCERNING THE PROGRESS OF THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE. (ORAL REPORT) 10. MATTERS FROM STAFF NONE. • 11. CLOSED SESSION 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pin on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz June 8, 2016 Issue No. 16-11 Community Wildfire Protection Plan Neighborhood Meeting Thursday, July 14, 2016 - 6-9pm - City Hall Come learn. how you can help the community prepare for widfire. All residents are invited to attend a Community Wildfire Protection Plan neighborhood meeting. The purpose of the meeting is to help identify priority projects in the community to survive the next fire. Guest speaker, Robert Taylor, Ph.D., Biogeographer and Fire GIS Specialist from the National Park Service, Mediterranean Coast Network will address the group on Fire Ecology on the Palos Verdes Peninsula. Traffic Signal Modification Project nstruction on the Signal Modification Project at the intersection of Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend Road is underway and the project is scheduled to be completed' in July 2016, barring any unforseen circumstances. Most of the work will be performed during normal hours Monday — Friday 8:00am — 5:00pm; however, lane closures wil typically be limited to 9:00am — 4:00pm to minimize traffic impacts. Rolling Hills Social & Tennis Club The Nominating Committee of the Rolling Hills Social and Tennis Club presents the following slate of officers for 2016-2017: President: Fred Dellovade (to serve with Co -President, Kirt Behera); Vice Presidents: Colleen Post and Ray Ferris; Treasurer: Dan Nguyen; Secretary: Lou Altman; VP, Tournaments: Gian Starinieri; VP, Social: Rob Hammond; VP, Facilities: Terry Carroll; VP, Communications: Alan Cherry. All residents who attend the Rolling Hills Social & Tennis Club Annual Meeting on July 17th may vote for one or more of the proposed officers; alternatively, any resident may deliver a written additional nomination, to include the name of the nominating person as well as the person who seconds the additional nomination to the Nominating Committee — Rob Hammond, Kirt Behera, or Lou Altman. Summer Pet Safety Reminder... 7\ Along with the beautiful gardens that arrive f�� in the spring and summer months comes a less desirable addition to those beautiful plants and flowers...snails. Unfortunately some products used to control snails are poisonous to pets. The active ingredient in many commonly used snail baits is a compound called metaldehyde which is poisonous to pets; and snail bait is formulated in chewable pellets that are flavored with molasses, apple and bran to attract the snails which unfortunately, dogs find a tasty treat as well. In a community where there are no leash laws it is extremely important to remind gardeners and those that care for your property to be extremely careful when applying or storing snail baits and when possible choose a pet friendly alternative. Preserve Nighttime Darkness and Rural Tranquility of Rolling Hills... by minimizing the illumination of your property. Please review the lighting placement and wattage on your property to ensure compliance with the City's outdoor lighting ordinance. promr-im To maintain natural light; a tranquil environment; a natural setting for wildlife, and clear views of distant lights and views of the night sky, the City adopted an outdoor lighting ordinance in 2009. The ordinance requires that all lights along pathways or driveways must be no more than 25 watts and cast downward utilizing opaque fixtures, and may not exceed 18 inches in height. Additionally, the wattage of light bulbs in light fixtures on pilasters and the exterior of structures must be no more than 40 watts; also, cast downward. Entry security lighting is allowed but must be no more than 150 watts and may not shine for more than five minutes. Uplighting of structures or trees; and lights within or on trees is not allowed. Light fixtures must be obscured/opaque and must be approved by the RHCA Architectural Committee. The use of environmentally friendly light bulbs is encouraged and the wattage must be equivalent or less than those listed as permitted in the ordinance. Failure to comply with these outdoor lighting requirements violates the Municipal Code and may result in enforcement action upon the property owner. If you have questions regarding outdoor lighting, please call City Hall at 310-377-1521 or visit the City's Web site at www.rolling-hills.org. ROLLING HILLS CRIMES REPORTED For the time period May 8 — May 28, 2016 No crimes reported. 1.441 RHCA ANNOUNCEMENTS Public Hearing The RHCA will hold a public hearing on Thursday, June 16• at 8:00 p.m. for members to comment on the proposed RHCA Budget for 2016-17. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 11 Middleridge Lane South to plant in road easement,. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 06/13/16 and 06/27/16 at 7:00 p.m. Planning Commission Meeting 06/21/16 at 6:30 p.rn. Traffic Commission Meeting 07/28/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 13, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — (1) Regular Meeting of April 25, 2016; (2) Regular Meeting of May 9, 2016. B. Payment of Bills.. RECOMMENDATION: Approve as presented. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of April, 2016. D. Allied Recycling Tonnage Report for April, 2016. RECOMMENDATION: Approve as presented. RECOMMENDATION: Receive and file. E. City Council Finance/Budget/Audit Committee meeting notes of May 18, 2016. RECOMMENDATION: Receive and file. F. Consideration of an Agreement with Executive -Suite Services, Inc. for City Hall Custodial Services. RECOMMENDATION: Approve as presented. G. Consideration of Investment Resolutions authorizing the City Manager and Finance Director to make investment deposits on behalf of the City of Rolling Hills with Preferred Bank and the Money Center Department of U.S. Bank National Association. RECOMMENDATION: Approve as presented. H. County of Los Angeles Department of Animal Care and Control FY 2016/17 Service Level Request. RECOMMENDATION: Approve as presented. I. County of L.A. Department of Agricultural Commissioner/Weights and Measures FY 2016/17 Agreement Renewal for Pest Control Services. RECOMMENDATION: Approve as presented. CONSENT CALENDAR ITEMS FROM THE TRAFFIC COMMISSION: J. Consideration of a recommendation from the Traffic Commission to approve a request from the Palos Verdes Art Center for an Artist Studio Tour on September 24 and 25, 2016 to feature two Rolling Hills Artist Studios located at 14 Cinchring Road and 15 Eastfield Drive. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-11 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A SITE PLAN REVIEW TO CONSTRUCT A COVERED PORCH ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION AT 13 OUTRIDER ROAD, (LOT 94-A-EF), ROLLING HILLS, CA, (HANG JA Y00). B. RESOLUTION NO. 2016-12 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT A TRELLIS ON A PROPERTY WITH A RESTRICTIVE DEVELOPMENT CONDITION IN ZONING CASE NO. 903 AT 37 CHUCKWAGON ROAD, (LOT 19 -CF) (VAN NORTWICK). C. RESOLUTION NO. 2016-13 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOUSPA, TRELLIS, CONSTRUCTION OF A 705 SQUARE FOOT RECREATION ROOM AND TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN). D. RESOLUTION NO. 2016-14 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES TO CONSTRUCT A SWIMMING POOL AND ATTACHED TRELLIS WHICH WOULD ENCROACH INTO THE REAR YARD SETBACK AND TO EXCEED THE MAXIMUM PERMITTED TOTAL COVERAGE OF THE LOT IN ZONING CASE NO. 900 AT 71 CREST ROAD EAST, (LOT 69 E-1 MS), ROLLING HILLS, CA (BRAZY & LUCHINI). 6. PUBLIC HEARINGS A. CITY OF ROLLING HILLS PROPOSED DRAFT BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; OPEB FUND, REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND -MEASURE R; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2016-17 AND CONSIDERATION OF RESOLUTIONS NO. 1184 ADOPTING THE FY 2016-17 BUDGET AND RESOLUTION NO.1185 ESTABLISHING THE 2016-17 APPROPRIATION LIMIT. 7. OLD BUSINESS 8. NEW BUSINESS A. DISCUSSION AND CONSIDERATION OF THE FOLOWING ITEMS RELATED TO THE INSTALLATION OF AUTOMATED LICENSE PLATE RECOGNITION (ALPR) CAMERAS IN THE CITY TO COMBAT CRIME: (1) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF ROLLING HILLS AND THE OTHER PALOS VERDES PENINSULA CITIES TO COOOPERATIVELY FUND, INSTALL AND ADMINISTER THE CONTRACT WITH THE ALPR CAMERA SERVICE PROVIDER (VIGILANT SOLUTIONS) TO COMBAT CRIME IN THE REGION. (2) CONSIDERATION OF LICENSE AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE ROLLING HILLS COMMUNITY ASSOCIATION TO OUTLINE THE TERMS AND CONDITIONS TO PLACE ALPR CAMERAS NEAR OR ON EACH OF THE THREE RHCA OWNED GATEHOUSES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON MAY 12, 2016. (ORAL) B. DISCUSSION CONCERNING THE PROGRESS OF THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE. (ORAL) 10. MATTERS FROM STAFF 11. CLOSED SESSION (WITH PUBLIC COMMENT BEFORE AND ANNOUNCEMENT OF ACTIONS AFTER) Govemment Code §54956.8 - Conference with Real Property Negotiators; Property: APN 7567-017-017; Agency negotiator: Raymond Cruz, City Manager; Negotiating parties: County of Los Angeles; Under negotiation: Price (tax defaulted parcel) 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz May 18,2016 Issue No. 16-10 Traffic Signal Modification Project Construction for the Traffic Signal Modification Project on Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend Road is scheduled to begin on May 23rd. The projecect is scheduled to be completed in July 2016, barring any unforseen circumstances. Most of the work will be performed during normal hours Monday — Friday 8:00am — 5:00pm; however, lane closures wil typically be limited to 9:00am — 4:00pm to minimize traffic impacts. Advisory: Computer Tech Support Phone Scams In a recent twist, scam artists are using the phone to try to break into your computer. They call, claiming to be computer techs associated with well-known companies like Microsoft. They say that they've detected viruses or other malware on your computer to trick you into giving them remote access or paying for software you don't need. The scammers eventually ask for a bank or credit card account number; or they ask you to create a Western Union account. If you get a call from someone who claims to be a tech support person, hang up and call the company yourself on a phone number you know to be genuine. A caller who creates a sense of urgency or uses high-pressure tactics is probably a scam artist. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. No Overnight Parking Allowed Er4 :. The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. ROLLING HILLS CRIMES REPORTED For the time period April 24 — May 7, 2016 No crimes reported. Rolling Hills Social & Tennis Club The Nominating Committee of the Rolling Hills Social and Tennis Club presents the following slate of officers for 2016-2017: President: Fred Dellovade (to serve with Co -President, Kirt Behera); Vice Presidents: Colleen Post and Ray Ferris; Treasurer: Dan Nguyen; Secretary: Lou Altman; VP, Tournaments: Gian' Starinieri; VP, Social: Rob Hammond; VP, Facilities: Terry Carroll; VP, Communications: Alan Cherry. All residents who attend the annual meeting next month may vote for one or more of the proposed officers; alternatively, any resident may deliver to the Nominating Committee — Rob Hammond, Kirt Behera, or Lou Altman — a written additional nomination, as long as the written nomination includes the name of the nominating person as well as the person who seconds the additional nomination. Women's Club Fundraiser May 26th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend "A Mad Hatter's Spring Tea Party" Thursday, May 26th, 2016 2 to 4 p.m. at 1 Buggy Whip Drive Residents Only. Reservations Required. Cost: $50 per attendee payable by check to WCCRH Attire: Dress to impress and wear your favorite hat! RSVP to Alex McLeod: alex@alexmcleod.net Mail payment c/o Marion Ruth 5 Outrider Road, Rolling Hills, CA 90274 RHCA ANNOUNCEMENTS RHCA Board of Directors Vacancy There is currently a vacancy on the RHCA Board of Directors. Any person who is interested in filling this vacancy may contact the Nominating Committee Chair Ray Ferris at 310-541-5398 or the RHCA office at 310- 544-6222 or info@rhca.net. Architectural Committee Appointments The RHCA Architectural Committee has two openings up for reappointment in June: one seat for an architect member of the committee and one seat for a resident member of the committee. If you are interested, please contact the RHCA at 310-544-6222 or info@ncca.net. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 10, 12 and 14 Pine Tree Lane request for lot line adjustment; 11 Middleridge Lane South for planting in roadside easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 05/23/16 and 06/13/16 at 7:00 p.m. Planning Commission Meeting 06/21/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 23, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. • Payment of Bills. RECOMMENDATION: Approve as presented. B. Financial Statement for the Month of April, 2016. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for April, 2016. RECOMMENDATION: Receive and file. D. Consideration of an Agreement with Executive -Suite Services, Inc. for City Hall Custodial Services. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION CONCERNING THE CONSIDERATION OF'CHANGING THE CITY OF ROLLING HILLS BUILDING PERMIT RELATED FEES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON MAY 12, 2016. (ORAL REPORT) B. DISCUSSION CONCERNING THE PROGRESS OF THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE. (ORAL REPORT) 10. MATTERS FROM STAFF. NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability,' please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz May 4, 2016 Issue No. 16-09 Advisory: IRS telephone scam -1-11 Please be aware of phone calls falsely claiming to be from the IRS and even having a caller ID that identifies them as the IRS. The callers also appear to know the last 4 digits of the call recipient's social security number. Please be advised that the IRS will first contact you by mail, not by phone or email. Please contact the IRS directly if you are concerned. The IRS can be reached at 800-829- 1040 or go to irs.gov. To file a complaint with Treasury Inspector General for Tax Administration please call 800-366-4484 or go to tigta.gov or FTC at 877 -FTC - HELP or go to ftc:gov/complaint. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. No Overnight Parking Allowed The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. Women's Club Fundraiser May 26th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend "A Mad Hatter's Spring Tea Party" Thursday, May 26th, 2016 2 to 4 p.m. at 1 Buggy Whip Drive Residents Only. Reservations Required. Cost: $50 per attendee payable by check to WCCRH Attire: Dress to impress and wear your favorite hat! RSVP to Alex McLeod: alex@alexmcleod.net Mail payment c/o Marion Ruth 5 Outrider Road, Rolling Hills, CA 90274 ROLLING HILLS CRIMES REPORTED For the time period April 10-23, 2016 April 13-14 - Portuguese Bend Rd. - residential burglary City Council Discussion & Public Forum on Trees & Views At the City Council meeting on Monday, May 9, 2016, the City Council will continue to take public input and discuss a possible ballot measure to repeal or amend Measure B as it relates to trees and views. The meeting will begin at 7:00 p.m. in the Council Chamber at City Hall, 2 Portuguese Bend Rd. Household Hazardous Waste and e -Waste Roundup in RPV The Palos Verdes Peninsula's next Annual Household Waste/Electronic Waste Roundup is Saturday, May 14, 2016 from 9:00 am to 3:00 pm at Rancho Palos Verdes Civic Center, 30940 Hawthorne Blvd., Rancho Palos Verdes. For more information visit the LA County Sanitation District web site at www.lacsd.org. West Basin Water Recycling Tour Join West Basin on May 14 for a free water recycling tour of the world-renowned Edward C. Little Water Recycling Facility! Learn about the water recycling process and see firsthand how wastewater is purified into drinking water quality. You will also have an opportunity for a taste test! Saturday, May 14, 2016 - 9:00am-10:30am Edward C. Little Water Recycling Facility 1935 S. Hughes Way, El Segundo, CA 90245 Free parking available in front lot. RSVP to info@westbasin.org or call 310-660-6243. Reservations are required and spots fill up quickly. Please note all guests must be at least 7 years of age or older, and all tour participants must wear flat, closed - toe shoes for safety purposes. Soles for Life Program - Bring in a pair of gently used shoes on the day of the class for the Soles for Life organization and take home a free conservation item! (Limit: 1 device per person) 00604 I/4) RHCA ANNOUNCEMENTS Architectural Committee Appointments The RHCA Architectural Committee has two openings up for reappointment in June: one seat for an architect member of the committee and one seat for a resident member of the committee. If you are interested in one of these committee positions, please contact the RHCA at 310-544-6222 or email info@ncca.net. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: None. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 05/09/16 and 05/23/16 at 7:00 p.m. Planning Commission Meeting 05/17/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 9, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of April 25, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for March, 2016. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-09. A RESOLUTION OF THEPLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT AN ADDITION TO THE RESIDENCE, AND VARIANCES TO ENCROACH WITH A PORTION OF THE ADDITION UP TO 10 FEET INTO THE FRONT YARD SETBACK AND TO RETAIN A SHED IN SIDE SETBACK IN ZONING CASE NO. 898 AT 46 EASTFIELD DRIVE, (LOT 97-EF), ROLLING HILLS, CA (MILLER). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15301, CLASS 1 EXEMPTION GUIDELINES. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. DISCUSSION AND PUBLIC FORUM ON A POSSIBLE BALLOT MEASURE TO REPEAL OR AMEND MEASURE B RELATING TO VIEW PRESERVATION. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR AN APPOINTMENT TO THE TRAFFIC COMMISSION. B. DISCUSSION CONCERNING THE UTILIZATION OF A CABALLEROS REPRESENTATIVE TO BE A VOLUNTARY CONSULTANT TO RESIDENTS WHEN CONSTRUCTING NEW AND REMODELING OLD BARNS. (ORAL ONLY) 10. MATTERS FROM STAFF A. CONSIDERATION OF PURCHASING CERTIFICATES OF DEPOSIT FROM PREFERRED BANK AND US BANK. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your,review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz April 20, 2016 Issue No. 16-08 RHCA Neighborhood Meeting The Women's Community Club will host a Neighborhood Meeting for Residents of the Main Gate Area on Thursday, April 28, 2016 at 7:00 p.m. at the Lieb Residence, 1 Acacia Lane. Residents of the following streets are invited to attend: Acacia Lane & Road, Appaloosa Lane, Eucalyptus Lane, Hillside Lane, Lower & Upper Blackwater Canyon Road, Meadowlark Lane, Middleridge Lane North & South, Pheasant Lane, Pine Tree Lane, Poppy Trail, Portuguese Bend Road, Roadrunner Road, Saddleback Road, Sagebrush Lane, Wagon Lane and Williamsburg Lane. City Council Discussion & Public Forum on Trees & Views At the City Council meetings on Monday, April 25 and Monday, May 9, 2016, the City Council will have a discussion and take public input concerning a possible ballot measure to repeal or amend Measure B as it relates to trees and views. The meetings will begin at 7:00 p.m. in the Council Chamber at City Hall, 2 Portuguese Bend Road. Community Shred Day April 30111 614 Republic Services will be holding a drive- thru Community Shred Day for residents of Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1pm in the parking area in front of the RHCA building. No Overnight Parking Allowed The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. Advisory: IRS telephone scam -9I Please be aware of phone calls falsely ALclaiming to be from the IRS and even having a caller ID that identifies them as the IRS. The callers also appear to know the last 4 digits of the call recipient's social security number. Please be advised that the IRS will first contact you by mail, not by phone or email. Please contact the IRS directly if you are concerned. The IRS can be reached at 800-829- 1040 or go to irs.gov. To file a complaint with Treasury Inspector General for Tax Administration please call 800-366-4484 or go to tigta.gov or FTC at 877 -FTC -HELP or go to ftc.gov/complaint. ROLLING HILLS CRIMES REPORTED For the time period March 27 - April 9, 2016 None reported. Caballeros Pancake Breakfast... ?Wake BREAKFAST Don't miss the annual Caballeros Pancake Breakfast! This year's event will take place at Caballeros Ring at Hesse's Gap on Sunday, April 24 from 10:00 a.m. to noon. Bring the family and join the fun! Adults $10, Children $5 and FREE for new residents! Household Hazardous Waste and e -Waste Roundup in RPV The Palos Verdes Peninsula's next Annual Household Waste/Electronic Waste Roundup is Saturday, May 14, 2016 from 9:00 am to 3:00 pm at Rancho Palos Verdes Civic Center, 30940 Hawthorne Blvd., Rancho Palos Verdes. For more information visit the LA County Sanitation District web site at www.lacsd.org. Women's Club Fundraiser May 26th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend "A Mad Hatter's Spring Tea Party" Thursday, May 26th, 2016 2 to 4 p.m. at 1 Buggy Whip Drive Residents Only. Reservations Required. Cost: $50 per attendee payable by check to WCCRH Attire: Dress to impress and wear your favorite hat! RSVP to Alex McLeod: alex@alexmcleod.net Mail payment c/o Marion Ruth 5 Outrider Road, Rolling Hills, CA 90274 (10 RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon The next Rolling Hills 50+ luncheon will be held on Friday, April 29th at 11:30 a.m. at the Rolling Hills Country Club. Cost $20 per person. RSVP by April 25th to Maureen Hill at 310-377-2181 Change to RHCA Gate Policy Effective April 7, 2016 the RCHA has changed the Gate Policy so that flower deliveries no longer need to be on a resident's guest list or pre authorized, and will now be allowed entry to complete their delivery. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 40 Eastfield Drive for retaining wall, utilities and landscaping in the road and west side easements. PENDING: None. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 04/25/16 and 05/09/16 at 7:00 p.m. Planning Commission Meeting 5/17/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 25, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR A. Minutes - Regular Meeting of April 11', 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of March, 2016. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for March, 2016. RECOMMENDATION: Receive and file. E. Consideration of approval of City employee compensation adjustments for the Administrative Assistant, City Clerk/Executive Assistant and Planning Director. RECOMMENDATION: Approve as presented. PRESENTATION Supervisor Don Knabe County of Los Angeles - Board of Supervisors - Fourth District 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. . CONTINUED PUBLIC HEARING FOR CONSIDERATION OF TWO APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV SETTING FORTH FINDINGS RELATING TO. TRIMMING OF TREES AT 15 PORTUGUESE BEND ROAD DUE TO VIEW IMPAIRMENT FROM 18 PORTUGUESE BEND ROAD. LOCATION OF TREES: 15 PORTUGUESE BEND ROAD PROPERTY OWNER: MR. AND MRS. HASSOLDT COMPLAINANTS: DR. AND MRS. NUCCION 18 PORTUGUESE BEND ROAD 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION AND PUBLIC FORUM ON A POSSIBLE BALLOT MEASURE TO REPEAL OR AMEND MEASURE B RELATING TO VIEW PRESERVATION. B. CONSIDERATION OF PURCHASING CERTIFICATES OF DEPOSIT FROM PREFERRED BANK AND US BANK. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING MARCH 31, 2016. B. FY 2016/2017 BUDGET PREPARATION DOCUMENTS 1) FY 2015/2016 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS 2) FY 2015/2016 YEAR-END PROJECTIONS BUDGET ADJUSTMENTS 3) FY 2016/2017 CONSUMER PRICE INDEX (CPI) ADJUSTMENT FOR BUDGET AND SOLID WASTE COLLECTION SERVICES C. CONSIDERATION OF THE CITY OF ROLLING HILLS INVESTMENT POLICY; FINANCIAL, BUDGET AND DEBT POLICIES; FUND BALANCE POLICY; AND RESOLUTION NO.953 — ASSET CAPITALIZATION POLICY. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be,considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz April 6, 2016 Issue No. 16-07 RHCA Neighborhood Meeting The Women's Community Club will host a Neighborhood Meeting for Residents of the Main Gate Area on Thursday, April 28, 2016 at 7:00 p.m. at the Lieb Residence, 1 Acacia Lane. Residents of the following streets are invited to attend: Acacia Lane & Road, Appaloosa Lane, Eucalyptus Lane, Hillside Lane, Lower & Upper Blackwater Canyon Road, Meadowlark Lane, Middleridge Lane North & South, Pheasant Lane, Pine Tree Lane, Poppy Trail, Portuguese Bend Road, Roadrunner Road, Saddleback Road, Sagebrush Lane, Wagon Lane and Williamsburg Lane. Don't Miss 2016 Spring Clean-up Saturday — April 91h and April 16th Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick up offers a great opportunity for residents to get a head start on the required brush clearance and dead tree removal to increase fire safety in the community ahead of the fire season! The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Community Shred Day April 30th mew Republic Services will be holding a drive- thru Community Shred Day for residents of 110.2 Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1pm in the parking area in front of the RHCA building. VOLUNTEER OPPORTUNITY Rolling Hills Traffic Commission There is currently an unscheduled vacancy on the Traffic Commission. The remainder of the unexpired term will go through the end of 2016. Residents interested in applying to fill the vacancy should submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, April 20, 2016. The City Council Personnel Committeewill consider the applicants and make a recommendation to the City Council. The individual selected would be eligible to apply for reappointment at the end of the term. If you have questions, please call City Hall at 310-377-1521 ROLLING HILLS CRIMES REPORTED For the time period March 13-26, 2016 None reported. Caballeros Pancake Breakfast... ereakE BREAKFAST Don't miss the annual Caballeros Pancake Breakfast! This year's event will take place at Caballeros Ring at Hesse's Gap on Sunday, April 24 from 10:00 a.m. to noon. Bring the family and join the fun! Adults $10, Children $5 and FREE for new residents! Celebrate Earth Day 2016 Wednesday, April 20, 2016 from 3-6pm at Promenade on the Peninsula in Rolling Hills Estates What: This local Earth Day event features lots of activities including great booths and exhibits for all ages as well as free paper shredding. The event will highlight great environmental initiatives around the community and provide opportunities to learn about water conservation, stormwater pollution prevention and energy efficiency. This year's event will also host a coloring contest and a scavenger hunt with prizes! Where: Fountain Area at Promenade on the Peninsula - on Silver Spur between Crenshaw and Hawthrone Blvds in Rolling Hills Estates (paper shredding will be offered in the parking lot outside of El Pollo lnka.) Women's Club Fundraiser May 26th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend "A Mad Hatter's Spring Tea Party" Thursday, May 26th, 2016 2 to 4 p.m. at 1 Buggy Whip Drive Residents Only. Reservations Required. Cost: $50 per attendee payable by check to WCCRH Attire: Dress to impress and wear your favorite hat! RSVP to Alex McLeod: alex@alexmcleod.net Mail payment c/o Marion Ruth 5 Outrider Road, Rolling Hills, CA 90274 (4) RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon The next Rolling Hills 50+ luncheon will be held on Friday, April 29th at 11:30 a.m. at the Rolling Hills Country Club. Cost $20 per person. RSVP by April 25th to Maureen Hill at 310-377-2181 License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None reported. PENDING: None reported. DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings 04/11/16 and 04/25/16 at 7:00 p.m. Planning Commission Meeting 4/19/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 11, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR A. Minutes - Regular Meeting of March 28, 2016. B. Payment of Bills. RECOMMENDATION: Approve as presented. RECOMMENDATION: Approve as presented. C. City Council Finance/Budget/Audit Committee meeting notes of March 28, 2016 RECOMMENDATION: Receive and file. D. Consideration of the 2016-2017 City Council Committee Assignments. RECOMMENDATION: Approve as presented. E. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AFFIRMING THE DECISION OF THE CITY MANAGER IN THE OSTRIKER/CHAISSON AGGRESSIVE ANIMAL CASE ORDERING THE CONFINEMENT OF AZUL TO THE OWNERS' PROPERTY AND MODIFYING THE DECISION BY ALLOWING THE OWNER TO WALK AZUL WITHOUT A LEASH 'UNDER SPECIFIED CIRCUMSTANCES. . RECOMMENDATION: Adopt as presented. CONSENT ITEMS FROM THE TRAFFIC COMMISSION: F. Consideration of a recommendation from the Traffic Commission to install "ALL WAY plaques below the existing "STOP" signs at the intersection of Eastfield Drive and Hackamore Road. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-05. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH TWO GARAGES, COVERED PORCHES, A SWIMMING POOUSPA, KOI POND, KOI POND GAZEBO, VARIOUS HEIGHTS BUT NOT. TO EXCEED 5' HIGH RETAINING WALLS AND OTHER MISCELLANEOUS ACCESSORY STRUCTURES; AND VARIANCE TO ENCROACH WITH A PORTION OF THE NEW RESIDENCE AND COVERED PORCHES INTO THE SIDE YARD SETBACK AT 77 CREST ROAD EAST. • B. RESOLUTION NO. 2016-06. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A CONDITIONAL USE PERMIT, SITE PLAN REVIEW AND VARIANCES FOR A NEW CABANA, GRADING, ABOVE GRADE DECK, RETAINING WALLS, POOL AND RELATED STRUCTURES AND FOR ENCROACHMENT WITH A PORTION OF THE RAISED DECK, WALLS, POOL EQUIPMENT AREA AND FIRE PLACE INTO THE REAR YARD SETBACK; TO RETAIN TWO EXISTING SHEDS, PORTION OF TRELLIS AND BARBEQUE IN THE REAR YARD SETBACK; TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE AND TOTAL COVERAGE OF THE LOT AND TO SET ASIDE AN AREA FOR A FUTURE STABLE AND CORRAL IN THE FRONT YARD AREA OF THE LOT IN ZONING CASE NO. 893 AT 66 EASTFIELD DRIVE. C. (1.) RESOLUTION NO. 2016-07. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT OF TWO LOTS AT 11 SADDLEBACK ROAD (APN: 7569-004-022) AND THE VACANT LOT SOUTH THEREOF (APN: 7569-004-023) TO CREATE ONE LOT IN ZONING CASE NO. 896-A, LOT LINE ADJUSTMENT NO. 2015-02; AND (2.) RESOLUTION NO. 2016-08. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT, SITE PLAN REVIEW AND VARIANCES FOR GRADING AND CONSTRUCTION OF A DRESSAGE ARENA, STABLE WITH A LOFT AND CORRAL; A NEW RESIDENCE AND GARAGE, VARIOUS RETAINING WALLS, SWIMMING POOL AND RELATED PATIOS AND DECKS; 'TO LOCATE THE EQUESTRIAN FACILITIES IN THE FRONT YARD AREA OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 896 AT 11 SADDLEBACK ROAD. 6. PUBLIC HEARINGS NONE. • 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION CONCERNING THE FISCAL YEAR 2016-2017 BUDGET PRIORTIIES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF AN APPROPRIATION FOR A PENINSULA CITIES AUTOMATED LICENSE PLATE RECOGNITION (ALPR) CAMERA PROJECT TO COMBAT CRIME IN THE REGION. B. DISCUSSION REGARDING PURCHASING A FAUX SHERIFF SQUAD CAR TO SERVE AS A DETERRENT TO CRIME. (ORAL ONLY) C. DISCUSSION AND CONSIDERATION OF PLACING A MEASURE ON THE MARCH 2017 BALLOT THAT WOULD AMEND MEASURE B. (ORAL ONLY) D. DISCUSSION REGARDING FUNDING AN AMERICANS WITH DISABILITIES ACT TRANSITION PLAN FOR CITY HALL AND CIVIC CENTER COMPLEX IN ORDER TO MAKE IT COMPLIANT WITH THE ACT. (ORAL ONLY) E. DISCUSSION CONCERNING DEVELOPING A PROCESS FOR RESPONDING TO CORRESPONDENCE RECEIVED FROM ROLLING HILLS RESIDENTS. (ORAL ONLY) 10. MATTERS FROM STAFF A. CONSIDERATION OF AN APPROPRIATION FROM THE UTILITY FUND TO ASSIST WILLIAMSBURG LANE RESIDENTS IN PAYING FOR AN ENGINEERING STUDY TO UNDERGROUND OVERHEAD UTILITIES. • 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS 12. CLOSED SESSION Government Code §54957.6; Conference with Labor Negotiator; City representative: Personnel Committee (Pieper and Dieringer) Unrepresented employees: Planning Director, City Clerk/Executive Assistant, Administrative Assistant, Associate Planner 13. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 14. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz March 23, 2016 Issue No. 16-06 City Council Reorganization and Recognition of Mayor Jeff Pieper At the City Council meeting on Monday, March 28, 2016, City Council Members will reorganize, selecting a Mayor and Mayor Pro Tem. All residents are invited to join in welcoming the new Mayor and thanking Mayor Pieper for his year of service. Refreshments will be served. The meeting will begin at 7:00 pm in the Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills. Spring Clean-up Dates Set for Two Saturdays — April 9th and April 16111 Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick up offers a great opportunity for residents to get a head start on the required brush clearance and dead tree removal to increase fire safety in the community ahead of the fire season! The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Caballeros Pancake Breakfast... Don't miss the annual Caballeros Pancake Breakfast! This year's event will take place at Caballeros Ring at Hesse's Gap on Sunday, April 24 from 10:00 a.m. to noon. Bring the family and join the fun! Adults $10, Children $5 and FREE for new residents! pAgent i BREAKFAST VOLUNTEER OPPORTUNITY Rolling Hills Traffic Commission There is currently an unscheduled vacancy on the Traffic Commission. The remainder of the unexpired term will go through the end of 2016. Residents interested in applying to fill the vacancy should submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 5pm on Wednesday, April 20, 2016. The City Council Personnel Committee will consider the applicants and make a recommendation to the City Council. The individual selected would be eligible to apply for reappointment at the end of the term. If you have questions, please call City Hall at 310-377-1521 ROLLING HILLS CRIMES REPORTED For the time period February 28 — March 12, 2016 None reported. RHCA Neighborhood Meeting The Women's Community Club will host a Neighborhood Meeting for Residents of the Main Gate Area on Thursday, April 28, 2016 at 7:00 p.m. at the Lieb Residence, 1 Acacia Lane. Residents of the following streets are invited to attend: Acacia Lane & Road, Appaloosa Lane, Eucalyptus Lane, Hillside Lane, Lower & Upper Blackwater Canyon Road, Meadowlark Lane, Middleridge Lane North & South, Pheasant Lane, Pine Tree Lane, Poppy Trail, Portuguese Bend Road, Roadrunner Road, Saddleback Road, Sagebrush Lane, Wagon Lane and Williamsburg Lane. Celebrate Earth Day 2016 Saturday, April 9, 2016 from 10am-2pm This fun Earth Day event features green exhibitors, Earth -friendly arts and crafts, face painting, tours and more. Where: Sanitation Districts of Los Angeles County Parking Lot, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. Wednesday, April 20, 2016 from 3-6pm This local Earth Day event features lots of activities including great booths and exhibits for all ages as well as free paper shredding. Where: Promenade on the Peninsula in Rolling Hills Estates (paper shredding will be offered in the parking lot outside of El Pollo lnka.) RHCA ANNOUNCEMENTS Rolling Hills 50+ Luncheon The next Rolling Hills 50+ luncheon will be held on Friday, April 29th at 11:30 a.m. at the Rolling Hills Country Club. Cost $20 per person. RSVP by April 25th to Maureen Hill at 310-377-2181 RHCA Change to Resident Entry As of March 30th, all resident vehicles will need to have a headlamp transponder to enter through the resident lane. If you do not have a transponder, please bring your vehicle to the RHCA office so one can be placed on your vehicle. The transponder is a small sticker that affixes to the headlamp of the vehicle. The RHCA office is open Mon. - Thurs. 7:30 a.m. - 4:45 p.m. and Fridays 7:30 a.m. - noon. If you have any questions, please contact the RHCA office at 310-544-6222 or at info@ncca.net License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 38 Saddleback Road for gate and extension of three -rail fence in the side easements. PENDING: 40 Eastfield Drive for retaining wall, utilities and landscaping in the road and west side easements. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 03/28/16 and 04/11/16 at 7:00 p.m. Planning Commission Meeting 4/19/16 at 6:30 p.m. Traffic Commission Meeting 05/26/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 28, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of March 14, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of February, 2016. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for February, 2016. RECOMMENDATION: Receive and file. E. City Council Personnel Committee meeting notes of March 14, 2016 RECOMMENDATION: Receive and file. F. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AFFIRMING THE DECISION OF THE CITY MANAGER IN THE OSTRIKER/CHAISSON CASE ORDERING THE CONFINEMENT OF AZUL TO THE OWNERS' PROPERTY AND MODIFYING THE DECISION BY ALLOWING THE OWNER TO WALK AZUL WITHOUT A LEASH UNDER CERTAIN CIRCUMSTANCES. RECOMMENDATION: Adopt as presented. 5. CITY COUNCIL REORGANIZATION A. NOMINATION OF 2016-2017 MAYOR B. NOMINATION OF 2016-2017 MAYOR PRO TEM C. COMMENTS FROM 2016-2017 MAYOR 6. PRESENTATION TO MAYOR PIEPER IN RECOGNITION OF HIS SERVICE DURING HIS 2015-2016 TERM AS MAYOR 7. ADJOURNMENT TO RECEPTION 8. COMMISSION ITEMS NONE. 9. PUBLIC HEARINGS A. CONTINUED PUBLIC HEARING FOR CONSIDERATION OF TWO APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV SETTING FORTH FINDINGS RELATING TO TRIMMING OF TREES AT 15 PORTUGUESE BEND ROAD DUE TO VIEW IMPAIRMENT FROM 18 PORTUGUESE BEND ROAD. LOCATION OF TREES: 15 PORTUGUESE BEND ROAD COMPLAINANTS: DR. AND MRS. NUCCION PROPERTY OWNER: MR. AND MRS. HASSOLDT 18 PORTUGUESE BEND ROAD 10. OLD BUSINESS A. SECOND READING, WAIVE FULL READING AND ADOPT ORDINANCE NO. _ AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE BY AMENDING SECTIONS 17.08.050 AND 17.16.020 AND ADDING CHAPTER 17.29 IN ORDER TO PERMIT THE PERSONAL CULTIVATION OF MEDICAL MARIJUANA AND IMPOSE AN EXPRESS BAN ON COMMERCIAL MEDICAL MARIJUANA CULTIVATION AND DISPENSARIES WITHIN THE CITY IN ZONING CASE NO. 899 AND ZONING CODE AMENDMENT NO. 2016-01. 11. NEW BUSINESS A. CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) REGARDING ADMINISTRATION AND COST SHARING FOR IMPLEMENTING THE COORDINATED INTEGRATED MONITORING PROGRAM (CIMP) FOR THE PENINSULA AGENCIES. B. CONSIDERATION OF THE FISCAL YEAR 2015-2016 MID -YEAR REVIEW AND APPROVAL OF FISCAL YEAR 2015-2016 BUDGET ADJUSTMENTS. 12. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 13. MATTERS FROM STAFF NONE. 14. PUBLIC COMMENT ON CLOSED SESSION ITEMS 15. CLOSED SESSION Government Code §54957.6; Conference with Labor Negotiator; City representative: Personnel Committee (Pieper and Dieringer); Unrepresented employees: All employees 16. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). B. CONSIDERATION OF CITY EMPLOYEE SALARY INCREASES WITH THEIR ASSOCIATED LONG-TERM CALPERS OBLIGATIONS. 17. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz March 9, 2016 Issue No. 16-05 Spring Clean-up Dates Set for Two Saturdays — April 9th and April 16th rfaM, Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick up offers a great opportunity for residents to get a head start on the required brush clearance and dead tree removal to increase fire safety in the community ahead of the fire season! The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Community Shred Day April 30th Republic Services will be holding a drive- ' -j0 thru Community Shred Day for residents of Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1pm in the parking area in front of the RHCA building. Traffic Signal Modification Project 1 I 1 Construction for the Traffic Signal Modification Project on Palos Verdes Drive North & Rolling Hills Road/Portuguese Bend Road is scheduled to start on March 14 and should take approximately 30 working days. Pole installation is scheduled for the week of Spring Break (April 4-8) to minimize traffic impacts. City Council Public Hearing: Zoning Code Amendment to regulate medical marijuana cultivation and dispensaries. On Monday, March 14, 2016 at 7:00 p.m., during its regular meeting, the Rolling Hills City Council will hold a public hearing regarding a Zoning Code Amendment to regulate medical marijuana cultivation and dispensaries within the City. Recently enacted State legislation provides the City with greater authority for regulating medical marijuana activities. Celebrate Earth Day 2016 Saturday, April 9, 2016 from 10am-2pm This fun Earth Day event features green exhibitors, Earth -friendly arts and crafts, face painting, tours and more. Where: Sanitation Districts of Los Angeles County Parking Lot, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. ROLLING HILLS CRIMES REPORTED For the time period February 7-27, 2016 Feb. 13-15 - Palos Verdes Dr N — Burglary (construction trailer) Feb. 19 — Crest Road East — Residential burglary New Start Time for City Council Meetings beginning March 14th Beginning on March 14, 2016, the City Council meetings will begin at 7:00 p.m., instead of 7:30 p.m. Along with the change in start time, the "Open Agenda" portion of the meeting will be moved to the first item on the agenda. "Open Agenda" is the portion of the meeting where the public may address the City Council regarding any matter that is not on the agenda. Traffic Delays on Portuguese Bend Rd Beginning on Monday, March 14, weather permitting, California Water Service Co. will be replacing a water main between 36 and 38 Portuguese Bend Road. Because of this major construction project, traffic on Portuguese Bend Road, between Crest Road and Wagon Lane, will be limited to one lane of traffic for approximately two weeks. Flag crews will be onsite to direct traffic. Please plan an alternate route if possible. Advisory: IRS telephone scam Please be aware of phone calls falsely claiming to be from the IRS and even having a caller ID that identifies them as the IRS. The callers also appear to know the last 4 digits of the call recipient's social security number. Please be advised that the IRS will first contact you by mail, not by phone or email. Please contact the IRS directly if you are concerned. The IRS can be reached at 800- 829-1040 or go to irs.gov. To file a complaint with Treasury Inspector General for Tax Administration please call 800-366-4484 or go to tigta.gov or FTC at 877 -FTC -HELP or go to ftc.gov/complaint. RHCA ANNOUNCEMENTS RHCA Change to Resident Entry As of March 30th, all resident vehicles will need to have a headlamp transponder to enter through the resident lane. If you do not have a transponder, please bring your vehicle to the RHCA office so RHCA staff can place one on your vehicle. The RHCA office is open Mon. - Thurs. 7:30 a.m. - 4:45 p.m. and Fridays 7:30 a.m. - 12 noon. If you have any questions, please contact the RHCA office at 310-544-6222 or info@rhca.net. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 86 Crest Road East for landscaping in side and road easements. PENDING: 38 Saddleback Road for three -rail fence in the south easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 03/14/16 and 03/28/16 at 7:00 p.m. Planning Commission Meeting 3/15/16 at 6:30 p.m. Traffic Commission Meeting 03/24/16 at 8:30 a.m. AGENDA ADJOURNED CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 14, 2016 NEW START TIME: 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of February 22, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. PRESENTATION Presentation of a City Council Commendation to Commander Blaine Bolin Los Angeles County Sheriff's Department 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-02 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A SUBSTANTIAL ADDITION, GRADING, SWIMMING POOL, PORCH, TRELLIS, AND WALLS AND VARIANCES FOR ENCROACHMENT WITH PORTIONS OF THE ADDITIONS, WALLS AND A LIGHTWELL INTO SETBACKS, TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND TO EXCEED 2.5' AVERAGE HEIGHT OF WALLS IN ZONING CASE NO. 888 AT 17 MIDDLERIDGE LANE NORTH, (LOT 5 -MR), IN THE OVERLAY ZONING DISTRICT-OZD- 1, (POST). B. RESOLUTION NO. 2016-04 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR A DETACHED GARAGE, GRADING AND RETAINING WALLS; A CONDITIONAL USE PERMIT TO CONSTRUCT A DETACHED GARAGE; AND VARIANCES TO CONSTRUCT AN ADDITION TO THE RESIDENCE IN THE FRONT SETBACK, A ONE -CAR PARKING PAD LESS THAN 30 FEET FROM THE ROADWAY EASEMENT LINE, GARAGE AND WALL ENCROACHMENT INTO THE FRONT YARD SETBACK, OUT OF GRADE CONDITION OF THE GARAGE, WALL THAT DOES NOT AVERAGE OUT TO 2.5 -FEET, TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL AND TOTAL COVERAGE AND THE DISTURBED AREA OF THE LOT, IN ZONING CASE NO. 892, AT 3 EASTFIELD DRIVE, (LOT 58-EF), (BENNETT). 6. PUBLIC HEARINGS A. AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE BY AMENDING SECTIONS 17.08.050 AND 17.16.020 AND ADDING CHAPTER 17.29 IN ORDER TO IMPOSE AN EXPRESS BAN ON MEDICAL MARIJUANA CULTIVATION AND DISPENSARIES WITHIN THE CITY, IN ZONING CASE NO. 899 AND ZONING CODE AMENDMENT NO.2016-01. AND AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE BY AMENDING SECTIONS 17.08.050 AND 17.16.020 AND ADDING CHAPTER 17.29 IN ORDER TO PERMIT THE PERSONAL CULTIVATION OF MEDICAL MARIJUANA AND IMPOSE AN EXPRESS BAN ON COMMERCIAL MEDICAL MARIJUANA CULTIVATION AND DISPENSARIES WITHIN THE CITY IN ZONING CASE NO. 899 AND ZONING CODE AMENDMENT NO. 2016-01. 7. OLD BUSINESS A. CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 8. NEW BUSINESS A. CONSIDERATION OF AN APPEAL FILED BY DR. JEFFREY OSTRIKER, PURSUANT TO MUNICIPAL CODE SECTION 6.24.070, REGARDING A DETERMINATION ORDERING THE DISPOSITION OF AN AGGRESSIVE ANIMAL COMPLAINT FILED BY MR. MATTHEW CHAISSON. B. CONSIDERATION OF THE FISCAL YEAR 2015-2016 MID -YEAR REVIEW AND APPROVAL OF FISCAL YEAR 2015-2016 BUDGET ADJUSTMENTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION CONCERNING A RECOMMENDATION FROM THE PERSOONNEL COMMITTEE REGARDING FILLING AN UNEXPECTED VACANCY ON THE ROLLING HILLS TRAFFIC COMMISSION. (ORAL REPORT) 10. MATTERS FROM STAFF A. CONSIDERATION OF PROVIDING ACCURATE COMPENSATION TO THE LAW FIRM JENKINS & HOGIN FOR UNDERPAYMENT FOR LEGAL SERVICES PROVIDED THE CITY OF ROLLING HILLS FOR VIEW IMPAIRMENT CASES FROM MAY OF 2014 TO DECEMBER 2015. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz February 17, 2016 Issue No. 16-04 New Start Time for City Council Meetings beginning March 14th Beginning on March 14, 2016, the City Council meetings will begin at 7:00 p.m., instead of 7:30 p.m. Along with the change in start time, the "Open Agenda" portion of the meeting will be moved to the first item on the agenda. "Open Agenda" is the portion of the meeting where the public may address the City Council regarding any matter that is not on the printed agenda. Both of these changes were made in an affort to facilitate public engagement. Spring Clean-up Dates Set for Two Saturdays — April 9th and April 16th Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Community Shred Day April 30th Republic Services will be holding a drive - Pi i thru Community Shred Day for residents of 641 Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1pm in the parking area in front of the RHCA building. REMINDER: Please don't litter As residents and visitors, we are very fortunate to enjoy such a beautiful community. Not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you happen upon any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. Household Hazardous Waste and e -Waste Roundup in RPV The Palos Verdes Peninsula's next Annual Household Waste/Electronic Waste Roundup is Saturday, May 14, 2016 from 9:00 am to 3:00 pm at Rancho Palos Verdes Civic Center, 30940 Hawthorne Blvd., Rancho Palos Verdes. For more information visit the LA County Sanitation District web site at www.Iacsd.org. ROLLING HILLS CRIMES REPORTED For the time period January 24 -February 6, 2016 No crimes reported. City Council Public Hearing: Zoning Code Amendment to regulate medical marijuana cultivation and dispensaries. On Monday, March 14, 2016 at 7:00 p.m., during its regular meeting, the Rolling Hills City Council will hold a public hearing regarding a Zoning Code Amendment to regulate medical marijuana cultivation and dispensaries within the City. Recently enacted State legislation provides the City with greater authority for regulating medical marijuana activities. Traffic Safety & Parking Reminders Pedestrians should walk single -file, facing traffic, off of the roadway or as close to edge of the roadway as possible; and when walking at night, wear light- colored/reflective clothing. Drivers are also reminded to use additional caution during times in the morning and late afternoon when the sun is low in the sky; and to use windshield visors and sunglasses when driving into the sun. Also,. there is no overnight parking allowed along any roadways or in cul-de-sacs. When parking along the roadway, please be sure that the vehicle does not block equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede traffic. RHCA ANNOUNCEMENTS RHCA Change to Resident Entry As of March 30th, all resident vehicles will need to have a headlamp transponder to enter through the resident lane. The RHCA will no longer be using License Plate Recognition to identify resident vehicles. If you do not have a transponder, please bring your vehicle to the RHCA office so RHCA staff can place one on your vehicle. The transponder is a small sticker that affixes to the headlamp of the vehicle. The RHCA office is open Monday - Thursday 7:30 a.m. - 4:45 p.m. and Fridays 7:30 a.m. - 12 noon. The office will also be open on a Saturday in March to accommodate residents who cannot come in during regular business hours. A notice will be sent to residents once that date is selected. If you have any questions, please contact the RHCA office at 310- 544-6222 or at info@ncca.net License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: 15 Portuguese Bend Road for retaining wall in side easement; 17 Middleridge Lane North for BBQ and trellis is south easement; 11 Saddleback Road for lot line adjustment and vacation of easement. PENDING: 86 Crest Road East for landscaping in side easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings • 02/22/16 at 7:30 p.m. and 03/14/16 at 7:00 p.m. Planning Commission Meeting 3/15/16 at 6:30 p.m. Traffic Commission Meeting 03/24/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 22, 2016 7:30 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of February 8, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of January, 2016; RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for December, 2015 and January, 2016. RECOMMENDATION: Receive and file. 4. COMMISSION ITEMS NONE. 5. PUBLIC HEARINGS A. AT THE REQUEST OF THE PARTIES, THE PUBLIC HEARING ON THE APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV WILL BE CONTINUED TO A DATE TO BE SELECTED AT THIS MEETING. CONSIDERATION OF TWO APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV SETTING FORTH FINDINGS RELATING TO TRIMMING OF TREES AT 15 PORTUGUESE BEND ROAD DUE TO VIEW IMPAIRMENT FROM 18 PORTUGUESE BEND ROAD. 6. OLD BUSINESS A. CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 7. NEW BUSINESS NONE. 8.' OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A REQUEST FROM THE LOS ANGELES COUNTY SOLID WASTE MANAGEMENT COMMITTEE/INTEGRATED WASTE MANAGEMENT TASK FORCE FOR A LETTER OF SUPPORT FOR A LOS ANGELES COUNTY PHARMECEUTICALS AND SHARPS COLLECTION AND DISPOSAL STEWARDSHIP ORDINANCE. B. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON FEBRURY 11, 2016. (ORAL REPORT) 10. MATTERS FROM STAFF A. REPORT REGARDING PROCESS FOR REVIEWING DEVELOPMENT PROJECTS ELIGIBLE FOR ADMINISTRATIVE (OVER -THE COUNTER) APPROVAL. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper. Patrick Wilson CITY MANAGER Raymond R. Cruz February 3, 2016 Issue No. 16-03 City Council Public Hearing: Zoning Code Amendment to ban medical marijuana cultivation and dispensaries within the City. On Monday, February 8, 2016 at 7:30 p.m., during its regular meeting, the Rolling Hills City Council will hold a public hearing regarding a Zoning Code Amendment to expressly ban medical marijuana cultivation and dispensaries within the City. Recently enacted State legislation provides the City with greater authority for regulating medical marijuana activities; but has added permitted new businesses such as "mobile dispensaries". The legislation provides that such deliveries and other activities must be expressly prohibited in order to be effectively regulated by the City. City Receives Positive Financial Audit Annually, the City Council engages an independent auditor to evaluate the City's Lifinancial records and accounting. Consistent with prior years, the auditor has issued an unmodified opinion, which is the highest level of assurance a City can receive, acknowledging that the City's 2014/2015 fiscal year finances and accounting procedures are in order. The annual audit process involves an auditor spending approximately 100 hours evaluating the City's financial documents and producing a Comprehensive Annual Financial Report (CAFR). The CAFR is available for review at City Hall or on line at www.Rolling-Hills.org. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. Household Hazardous Waste and e -Waste Roundup in RPV The Palos Verdes Peninsula's next Annual Household Waste/Electronic Waste Roundup is Saturday, May 14, 2016 from 9:00 am to 3:00 pm at Rancho Palos Verdes Civic Center, 30940 Hawthorne Blvd., Rancho Palos Verdes. For more information visit the Los Angeles County Sanitation District web site at www.lacsd.org. ROLLING HILLS CRIMES REPORTED For the time period January 10-23, 2016 No crimes reported. Spring Clean-up Dates Set for Two Saturdays — April 9th and April 16111 Again this year, the Spring Clean-up will offer an opportunity to dispose of bulky items as well as unlimited greenwaste. The greenwaste pick-up will be Saturday, April 9 and the bulky item pick-up will be Saturday, April 16. Place items to be picked up along the roadside no more than 24 hours in advance of pickup. All greenwaste must be bagged, bundled or in a container• and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. For removal of large items such as refrigerators, please call Republic Services Customer Service to make special pickup arrangements. For questions, please call Republic Services at 800-299-4898. Community Shred Day April 30th Republic Services will be holding a drive- thru Community Shred Day for residents of Rolling Hills on Saturday, April 30th. The event will take place from 10am until 1pm in the parking area in front of the RHCA building. ��pYYYYry, RHCA ANNOUNCEMENTS RHCA 2016 Board Election Results At the RHCA Annual Meeting, Roger Hawkins was elected to the Board for a one-year term and Matthew McConaughy was elected to the Board for a three-year term. Following are the election results by candidate: Roger Hawkins, 117 votes; Joseph Heitzler, 112 votes; Matthew McConaughy, 165 votes. Thank you to all the candidates. Rolling Hills 50+ Valentine Brunch The 50+ Valentine Brunch will be held on Saturday, February 13 at 11:00 a.m. at the home of John and Maureen Nunn (brunch will be served at 11:30 a.m.) Cost $20 per person. RSVP no later than February 5 to Maureen Hill at 310-377-2181. Please park on Crest Rd. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 86 Crest Road East for landscaping in side easement; 15 Portuguese Bend Road for retaining wall in side easement; 17 Middleridge Lane North for retaining wall in north easement and BBQ and trellis in south easement; 11 Saddleback Road for lot line adjustment and vacation of easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 02/08/16 and 02/22/16 at 7:30 p.m. City Council Field Trip 02/22/16 at 7:00 a.m. (18&15 Portuguese Bend Rd.) Planning Commission Meeting 2/16/16 at 6:30 p.m. Traffic Commission Meeting 03/24/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 8, 2016 7:30 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of January 25, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. 4. COMMISSION ITEMS NONE. 5. PUBLIC HEARINGS A. ZONING CASE NO. 869. SUBDIVISION NO. 94. VESTING TENTATIVE PARCEL MAP NO. 72775 — A REQUEST TO SUBDIVIDE AN EXISTING LOT TOTALING 7.05 ACRES GROSS INTO 2 PARCELS OF LAND AS FOLLOWS: PARCEL 1: 3.70 GROSS ACRES, 3.0 NET ACRES; PARCEL 2: 3.34 GROSS ACRES, 2.67 NET ACRES. THE PROPERTY IS CURRENTLY VACANT LOT LOCATED ON THE SOUTH SIDE OF CREST ROAD EAST, KNOWN AS 23 CREST ROAD EAST, (LOT 32 -A -MS), PARCEL NO.: 7567-011-020 IN THE RA -S-2 ZONE, RESIDENTIAL AGRICULTURAL -SUBURBAN 2 -ACRE MINIMUM NET LOT AREA, TO BE IMPLEMENTED BY MR. JIM HYNES. PURSUANT TO CEQA REQUIREMENTS, IT WAS DETERMINED THAT THE PROJECT WILL NOT HAVE A SIGNIFICANT EFFECT ON THE ENVIRONMENT WITH APPLICABLE MITIGATION MEASURES AND THEREFORE, A MITIGATED NEGATIVE DECLARATION HAS BEEN PREPARED. B. ORDINANCE NO. 347 AND 347-U — AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE BY AMENDING SECTIONS 17.08.050 AND 17.16.020 AND ADDING CHAPTER 17.29 IN ORDER TO IMPOSE AN EXPRESS BAN ON MEDICAL MARIJUANA CULTIVATION AND DISPENSARIES WITHIN THE CITY AND DECLARING THE URGENCY THEREOF. RECOMMENDATION: Waive full reading and introduce on first reading Ordinance No. 347; and waive full reading and adopt Ordinance No. 347-U declaring the urgency thereof. 6. OLD BUSINESS A. SECOND READING, WAIVE FULL READING AND ADOPT ORDINANCE NO. 346. AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO VIEW PRESERVATION, IN ZONING CASE NO. 881 AND ZONING CODE AMENDMENT NO. 2015-03. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). B. CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 7. NEW BUSINESS NONE. 8. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF A REQUEST FROM THE LOS ANGELES COUNTY SOLID WASTE MANAGEMENT COMMITTEE/INTEGRATED WASTE MANAGEMENT TASK FORCE FOR A LETTER OF SUPPORT FOR A LOS ANGELES COUNTY PHARMECEUTICALS AND SHARPS COLLECTION AND DISPOSAL STEWARDSHIP ORDINANCE. B. DISCUSSION REGARDING MOVING THE OPEN AGENDA ITEM ON THE CITY COUNCIL AGENDA TO EARLIER IN THE MEETING. (ORAL) C. COYOTE CONTROL. (ORAL) 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz January 20, 2016 Issue No. 16-02 Prepare for El Niiio 2016 rei-#.\ As part of the ongoing preparations for El Nino, Los Angeles County has launched a \\k\ webpage to communicate emergency information and share preparedness tips. The webpage provides storm -related resources including safety tips, weather forecasts, and important information for homeowners on or near hillsides who could be affected by landslides and mudslides from these strong storms. Please visit www.lacounty.gov/elnino for useful El Nino resources. Residents are also reminded to inspect the drainage devices on their property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. Additionally, as a resource to help prevent flooding and run-off, sand and sand bags are available at the following locations: Fire Station 56; behind the RHCA Building; and at Crest Road East (east of Eastfield Dr.) Prepare for Cooler Weather 1 As temperatures cool down, South Bay Environmental Services Center (SBESC) and U So Cal Gas Company are advising customers to inspect their home -heating appliances and perform any needed maintenance necessary to avoid any health or safety hazards. At a customer's request, Southern California Gas Company can perform free appliance safety checks. To schedule an appointment, go to socalgas.com or call 800-427-2200. City Council Public Hearing: View Ordinance Amendments and Consideration of Administrative Regulations Interpreting Measure B On Monday, January 25, 2016 at 7:30 p.m., during its regular meeting, the City Council will hold a public hearing to discuss amendments to the City's View Preservation Ordinance as well as discuss Administrative Regulations interpreting Measure B relating to View Preservation, as recommended by the Planning Commission. The staff reports pertaining to the View Ordinance amendments and the proposed Administrative Regulations will be available at City Hall and on the City's web site at www.rolling-hills.org on Frida , January 22, 2016. Caballeros Luncheon and Board Installation Sunday, February 7, 2016 11:00 a.m. Red Onion - 736 Silver Spur Road $20 / person RSVP by 2/5 to Clint at 310-541-3062 or clint.patterson@gmail.com ROLLING HILLS CRIMES REPORTED For the time period Dec. 27, 2015 - Jan. 9, 2016 Dec. 30 - Caballeros Road - Grand Theft No Overnight Parking Allowed The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. Remove Dead Vegetation The City Council in November passed a new Fire Fuel Management Ordinance in order to assist in managing dangerous fire fuels in the City. Due to the drought, there is more dead vegetation (trees, shrubs and plants) than ever posing a threat to our community. The Los Angeles County Fire Department regulates the first 200 feet from structures in order to establish a fire fighting defensible space. The Ordinance requires the removal of the dead plants on the remainder of your property to help keep our community safe. Check out Rolling Hills on the Web Have you visited the City Web site recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about brush clearance, development standards, answers to frequently asked questions or the City's Municipal Code, they can all be found at the City's Web site. You can also sign up to receive notification of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. If you have any questions or if you would like more information on the City web site, visit the site or call City Hall at 310-377-1521. irk RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 15 Portuguese Bend Road for Retaining Wall in Side Easement; 86 Crest Road East for Landscaping in Side Easement; 17 Middleridge Lane North for Retaining Wall in North Easement and BBQ and Trellis in South Easement; 11 Saddleback Road for Lot Line Adjustment and Vacation of Easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 01/25/16 and 02/08/16 at 7:30 p.m. Traffic Commission Meeting 01/28/16 at 8:30 a.m. Planning Commission Meeting 2/16/16 at 6:30 p.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 25, 2016 7:30 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of January 11, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of October, November and December 2015. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for November and December 2015. RECOMMENDATION: Receive and file. 4. COMMISSION ITEMS NONE. 5. PUBLIC HEARINGS A. WAIVE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 346. AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO VIEW PRESERVATION, IN ZONING CASE NO. 881 AND ZONING CODE AMENDMENT NO. 2015-03. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). 6. OLD BUSINESS* A. CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 7. NEW BUSINESS NONE. 8. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING DECEMBER 31, 2015. B. WILLDAN ENGINEERING ANNUAL UPDATE. (ORAL REPORT) 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz January 6, 2016 Issue No. 16-01 City Council Public Hearing: View Ordinance Amendments and Consideration of Administrative Regulations Interpreting Measure B On Monday, January 11, 2016 at 7:30 p.m., during its regular meeting, the City Council will hold a public hearing to discuss amendments to the City's View Preservation Ordinance as well as discuss Administrative Regulations interpreting Measure B relating to View Preservation, as recommended by the Planning Commission. The staff .reports pertaining to the View Ordinance amendments and the proposed Administrative Regulations will be available at City Hall and on the City's web site at www.rolling-hills.org on Friday, January 8, 2016. Christmas Tree Recycling Program * To participate in the Christmas tree recycling program, place your tree, with decorations and stands removed, next to your greenwaste by January 17-. Republic Services will pick it up and transport it to a facility where it will be used for mulch, compost, and landfill cover. Do not place trees in plastic bags. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. For questions, please contact Republic Services Customer Service Dept. at 1-800-299-4898. Remove Dead Vegetation The City Council in November passed a new Fire Fuel Management Ordinance in order to assist in managing dangerous fire fuels in the City. Due to the drought, there is more dead vegetation (trees, shrubs and plants) than ever posing a threat to our community. The Los Angeles County Fire Department regulates the first 200 feet from structures in order to establish a fire fighting defensible space. The Ordinance requires the removal of the dead plants on the remainder of your property to help keep our community safe. No Overnight Parking Allowed The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any city roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways and that the vehicle is completely off of the roadway so as not to impede equestrian or vehicle traffic. Caballeros Luncheon and Board Installation Sunday, February 7, 2016 ' ¢ 11:00 a.m. Red Onion - 736 Silver Spur Road $20 / person RSVP by 2/5 to Clint at 310-541-3062 or clint.patterson@gmail.com ROLLING HILLS CRIMES REPORTED For the time period December 6-26, 2015 Dec. 18-22 - Maverick Lane - Residential Burglary Wishing you a Happy New Year! Rolling Hills City Council and Staff wish all residents a happy, safe and prosperous 2016! Please note, City Hall will be closed on Monday, January 18, 2016 in observance of the Martin Luther King, Jr. Holiday. PVPUSD Solar Energy Project At the November 18, 2015 Board of Education meeting, the Board voted to enter into a Purchase Power Agreement with PFMG Solar to install solar energy systems at most of the District's school campuses. The cost savings estimate for the District is $6.7 Million dollars over the term of the 25 -year agreement. As a part of its community outreach program, the School District will be hosting a series of public information meetings regarding the project. For meeting dates and additional information about the project, please visit the PVPUSD web site at www.pvpusd.net. Planning Commission Public Hearing: Zoning Code Amendment The Planning Commission will hold a public hearing regarding a Zoning Code Amendment to expressly ban cultivation, delivery and dispensation for commercial purposes of medical marijuana in the City. Recently enacted State legislation provides the City with greater authority for regulating medical marijuana activities; but has added permitted new businesses such as "mobile dispensaries". The legislation provides that such deliveries and other activities must be expressly prohibited in order to be effectively regulated by the City. RHCA ANNOUNCEMENTS Road Use Fee Change Effective January 1, 2016 Starting on January 1, 2016, RHCA will no longer be charging for a road use fee at the gates for workers entering the community. Instead, a road use fee will be included as a surcharge on open and new RHCA building permits. A letter was mailed to all residents the week of 12/27 detailing this change. The road use fee was charged at the gate through 12/31/15. Any balances on gate credits will be refunded to residents in January. Please contact the RHCA office if you have any questions at 310-544-6222 or info@ncca.net Save the Date....RHCA Annual Meeting The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 20, 2016 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. UPCOMING CITY MEETINGS City Council Meetings 01/11/16 and 01/25/16 at 7:30 p.m. Planning Commission Meeting 1/19/16 at 6:30 p.m. Traffic Commission Meeting 01/28/16 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 11, 2016 7:30 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — (1) Regular Meeting of November 9, 2015 and (2) Regular Meeting of November 23, 2015. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of the City Council Approved Vendor List. RECOMMENDATION: Approve as presented. D. Consideration of Fiscal Year 2016/2017 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. E. City Council Finance/Budget/Audit Committee meeting notes of December 17, 2015. RECOMMENDATION: Receive and file. 4. COMMISSION ITEMS A. RESOLUTION NO. 2015-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR AN ADDITION AND CONSTRUCTION OF A POOL EQUIPMENT ENCLOSURE ON A PROPERTY WITH RESTRICTED DEVELOPMENT CONDITION; GRADING FOR A GUEST PARKING AREA AND VARIANCES TO LOCATE THE EQUIPMENT ENCLOSURE IN THE FRONT YARD AREA OF THE SITE, TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE, AND TO LOCATE A PORTION OF A 3' HIGH RETAINING WALL WITHIN THE SIDE YARD SETBACK AT 13 OUTRIDER ROAD, (LOT 94-A-EF), ROLLING HILLS, CA, (HANG JA Y00). B. RESOLUTION NO. 2015-25. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT AND A SITE PLAN REVIEW TO FILL IN AND CONVERT AN EXISTING CABANA TO A GUEST HOUSE AND TO CONSTRUCT A RAISED DECK AT 7 CREST ROAD EAST IN ZONING CASE NO. 891 (LOT 3 -FT), ROLLING HILLS, CA. (DOTY). 5. PUBLIC HEARINGS A. AT THE REQUEST OF THE APPLICANT, THE PUBLIC HEARING IN ZONING CASE NO. 880 WILL BE CONTINUED TO A DATE TO BE SELECTED AT THIS MEETING. ZONING CASE NO. 880 - REVISED. REQUEST FOR A SITE PLAN REVIEW AND VARIANCES FOR A 280 SQUARE FOOT ADDITION OF WHICH 41 SQUARE FEET WOULD ENCROACH UP TO 5.2' INTO THE SIDE YARD SETBACK, AND THE ROOF OVERHANG WOULD ENCROACH 3.8' INTO THE SIDE YARD SETBACK BEYOND THE MAXIMUM OF 5' ALLOWED, AND FOR A RETAINING WALL THAT WOULD BE 20' LONG, BETWEEN 3' TO 5' HIGH AND WHICH WOULD NOT AVERAGE OUT TO 2.5' IN HEIGHT TO ENCROACH 10' INTO THE SIDE YARD SETBACK IN ZONING CASE NO. 880 - REVISED, AT 15 PORTUGUESE BEND ROAD (LOT 78- RH), ROLLING HILLS, CA, (HASSOLDT). B. AT THE REQUEST OF THE PARTIES, THE PUBLIC HEARING ON THE APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015.03-CTV WILL BE CONTINUED TO A DATE TO BE SELECTED AT THIS MEETING. CONSIDERATION OF TWO APPEALS OF COMMITTEE ON TREES AND VIEWS RESOLUTION NO. 2015-03-CTV SETTING FORTH FINDINGS RELATING TO TRIMMING OF TREES, AT 15 PORTUGUESE BEND ROAD DUE TO VIEW IMPAIRMENT FROM 18 PORTUGUESE BEND ROAD. C. (1.) CONSIDERATION OF AN ORDINANCE NO. 346. AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE RELATING TO VIEW PRESERVATION, IN ZONING CASE NO. 881 AND ZONING CODE AMENDMENT NO. 2015-03. THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). AND (2.) CONSIDERATION OF RESOLUTION NO. 1182 ADOPTING ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. 6. OLD BUSINESS A. PERSONAL APPEARANCE BY THE APPLICANTS IN ZONING CASE NO. 869, SUBDIVISION NO. 94, VESTING TENTATIVE PARCEL MAP NO. 72775 TO DISCUSS CITY COUNCIL REQUIREMENT FOR A THIRD PARTY CONSULTANT HYDROLOGY STUDY AND PEER REVIEW OF THE EXISTING GEOTECHNICAL REPORTS (HYNES). 7. NEW BUSINESS A. CONSIDERATION OF THE 2014-15 ANNUAL FINANCIAL AUDIT B. DISCUSSION TO APPROPRIATE FUNDS IN CONCURRENCE WITH THE PERCENTAGES IDENTIFIED WITHIN THE PENINSULA REGIONAL LAW ENFORCEMENT CONTRACT IN ORDER TO ADD ONE SURVEILLANCE AND APPREHENSION TEAM (SAT) DETECTIVE. 8. OPEN AGENDA - APPROXIMATELY 8:00 P.M. - PUBLIC COMMENT WELCOME 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION REGARDING MOVING THE START TIME OF CITY COUNCIL MEETINGS TO 6:30 P.M. 10. MATTERS FROM STAFF A. RESIDENTIAL BURGLARY UPDATE. (ORAL REPORT) 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting.