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Newsletter 2020cit, opel>C, J/d/ flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson December 22, 2020 Issue No. 20-33 HAPPY HOLIDAYS FROM THE CITY COUNCIL Mayor Jeff Pieper, Mayor Pro Tem Bea Dieringer, Councilmember Jim Black, Councilmember Pat Wilson and Councilmember Leah Mirsch wish you a wonderful holiday season. The City Council is proud of the community in the way community members watched out for one another, at the onset of the pandemic, to ensure each other's well-being. The City Council also thanks the community for the considerations for City staff's safety and the support for new ways of conducting business in the COVID environment. Thank you! VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commissions Commissioners serve a four-year term. In January 2021, one Planning Commission seat and one Traffic Commission seat will be up for appointment. In compliance with the requirements of the Maddy Act, Government Code 54970, this Appointment List is posted on an annual basis on or before December 31 ST at City of Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. It shows all current members of commissions which will expire during the next calendar year, and the dates of their terms of office. The names on this list are subject to change based on term expiration and resignations that occur during the year. For a current list of members, please contact the City Clerk's Office. 2021 OPEN POSITIONS: • CITY OF ROLLING HILLS PLANNING COMMISSION: Meets the 3rd Tuesday of each month at 6:30 p.m., in the City of Rolling Hills, City Hall Council Chambers. • CITY OF ROLLING HILLS TRAFFIC COMMISSION: Meets the 4TH Thursday of odd months at 8:30 a.m., in the City of Rolling Hills, City Hall Council Chambers. APPLYING FOR POSITIONS The City of Rolling Hills encourages electors residing within the City to apply for positions on commissions that will have vacancies during the year. This is a great opportunity for City of Rolling Hills residents to get involved in the Contact the City Clerk's Office at or email cityclerk@cityofrh.net for more community. 310.377.1521 information. • Jan. 29, 2021 5PM due date for Letters of Interest in serving on Planning/Traffic Commission • Feb. 10, 2021 or Feb. 17, 2021 6PM City Council Personnel Committee interviews Commission candidates • Feb. 22, 2021 City Council appoints Commission Members for terms beginning in March 2021 • Feb. 25, 2021 or Mar. 4, 2021 staff conducts orientation for any new Commission members ROLLING HILL RIMES REPORTED For the time period November 21 - December 5, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 12/28/20 at 7:00 p.m. Planning Commission Meeting 1/19/21 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 01/28/21 at 8:30 a.m. 5 > > HOUSING ELEMENT REVISED PUBLIC MEETING SCHEDULE: The update to the Housing Element was scheduled to be presented to the Planning Commission on Thursday, December 17, 2020. The Governor's Executive Order allowing public meetings to be held virtually was not included in the December 17, 2020 agenda and therefore not properly noticed. The December 17, 2020 meeting is rescheduled to Tuesday, December 22, 2020 at 6:30 PM. As with all Planning Commission meetings, an audio recording of the meeting will be available on the City's website. Correction: The December 3, 2020 issue of the Blue Newsletter published that the Planning Commission Meeting was scheduled for Tuesday, December 15, 2020 at 7:30am and 6:30 PM. The correct date should have been Thursday, December 17, 2020 at 6:30pm. CHRISTMAS TREE RECYCLING PROGRAM December 28th through January 17th To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut treesyover six feet in half. Do not place trees in plastic bags.' If you have questions, please contact Republic Services Customer Service Department at .1-800-299-4898. HOLIDAY TRASH PICK-UP SCHEDULE There will be no trash service on Christmas Day and New Year's Day. Residents who normally have trash pickup on Friday will receive service on Saturday, for two weeks. If you have any questions, please call Republic Services at 800-299-4898. RHCA ANNOUNCEMENTS NOTICE: The Annual Meeting of the Rolling Hills Community Association of Rancho Palos Verdes will be held at 7:30 P.M. on Wednesday, January 20, 2021, via Zoom Webinar. ITEMS TO BE CONSIDERED. Election of three (3) member of the Association for the Board of Directors • Ty Bobit • Georgia Bode • Richard Colyear • Roger Hawkins • Dustin McNabb • Tanvir Mian • David McKinnie • Mark Minkes • Annie Occhipinti • Alfred Visco • Please contact the RHCA if you have any questions at (310) 544-6222. TENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, DECEMBER 28, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20' issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php).• A live audio of the City Council meeting will be available on the City's website (https://www.rollinu-hills.org/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk@citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/I/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUTO9 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinqhillsca/qovernment/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is fhe appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to fhe Brown Act, no action will take place on any items not on fhe agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from fhe Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF DECEMBER 14, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. TONNAGE REPORT FOR THE MONTH OF NOVEMBER, 2020. RECOMMENDATION: APPROVE AS PRESENTED D. CONTRACT AMENDMENT FOR CSG PLANNING CONSULTANT. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER ORDINANCE NO. 369 THAT PROPOSES CHANGES TO THE ROLLING HILLS MUNICIPAL CODE AMENDING TITLE 17 (ZONING) OF THE ROLLING HILLS MUNICIPAL CODE TO ADD CHAPTER 17.19 (RANCHO DEL MAR HOUSING OPPORTUNITY OVERLAY ZONE) ESTABLISHING AN OVERLAY ZONE TO ACCOMMODATE MULTIPLE HOUSING UNITS, AMEND ZONING MAP AND ADOPT INITIAL STUDY AND NEGATIVE DECLARATION. B. CONSIDER ORDINANCE NO. 370 OF THE CITY OF ROLLING HILLS, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL ADOPT GENERAL PLAN AMENDMENT NO. 20-01 TO THE CITY OF ROLLING HILLS GENERAL PLAN, AN AMENDMENT TO THE GENERAL PLAN TO ADOPT THE LAND USE ELEMENT AMENDMENT AND LAND USE POLICY MAP AMENDMENT. 7. OLD BUSINESS • A. CONSIDER JOINING THE PENINSULA ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP). 8. NEW BUSINESS A. DISCUSS TRANSITION OF FIRE FUEL REDUCTION AD HOC SUBCOMMITTEE TO STANDING COMMITTEE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. ' 11. CLOSED SESSION NONE. 12. ADJOURNMENT Next regular meeting: Monday, January 11, 2021 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at fhe meeting at which the item will be considered. In compliance with fhe Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. L606 viu.00'/ ve) 'OO I Bu//O / pvoy puoY °""6"1"d oC1t, /`C o�Lin J�ti�/o flewdetter � O offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson December 3, 2020 Issue No. 20-32 VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commissions Commissioners serve a four-year term. In January 2021, one Planning Commission OLUNTEER seat and one Traffic Commission seat will be up for appointment. On December 14, 2020, the City Council will be developing a schedule for commission appointments, including the deadline to submit interest letters to serve as a commissioner, potential interview dates with interested residents and anticipated appointment timeframe. CAMPFIRES REPORTED ON UPPER SI'S TRAIL AND AT HESSE'S GAP RIDING RING On Sunday, November 29, 2020, a resident reported that there was a small campfire on Upper Si's Trail, 300 yards from Appaloosa Lane. The small campfire was put out by the Fire Department. No damages or injuries were reported. Also on Sunday, November 29, 2020 at approximately 8:15 a.m., another resident reported a smoldering fire inside a ring of rocks, sitting under the cover of the picnic area on the northwest area of the Hesse's Gap riding ring. The resident doused the fire using water from the nearby faucet and hose. The resident reported that no additional campfires were observed the following Friday morning when he last visited the site. The campfire appeared to be much larger prior to discovery however, no damages or injuries were reported. Both of these incidents have been reported to the Sheriff's Department Lomita Station. Please report all encounters of campfires in the community. This data will assist the Sheriff's Department and/or the Fire Department to identify increase activities, areas of focus, or deployment of preventive measures. CERTIFIED NOVEMBER 3, 2020 ELECTION RESULTS FOR THE CITY OF ROLLING HILLS The Los Angeles County Department of Registrar- Recorder/County Clerk provided the City with the final official canvass election returns for the November 3, 2020 City Council election. Mayor Jeff Pieper received 657 votes, Mayor Pro Tem Bea Dieringer received 707 votes and resident Arun Bhumitra received 616 votes. Write-in candidates received 38 votes. There are 1,550 registered voters in Rolling Hills and LA County reported that 1,348 ballots were cast for the November 3, 2020 election. At the November 23, 2020 City Council meeting, the City Council decided to install the elected officials at the December 14, 2020 City Council meeting. The City thanks all the candidates for their desire and inspiration to serve the community. ROLLING HILLS CRIMES REPORTED For the time period November 07 - November 21, 2020 NONE UPCOMING CITY MEETINGS City Council Meeting 12/14/20 at 7:00 p.m. Planning Commission Meeting 12/15/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 01/28/21 at 8:30 a.m. THANK YOU BLOCK CAPTAINS AND BLOCK CAPTAIN SUPPORT! The advocacy work and volunteer efforts of the Block Captains and Block Captain Support have tremendously impacted the community of Rolling Hills as evidenced by the overwhelming tonnage of green waste collected by Republic Services; the automation of the Crest Road East gate by the Rolling Hills Community Association; the presence of the First Responders (LAC Sheriff's Department and LAC Fire Department) at community meetings; and the engagement of the overall community on the subject of wildfire mitigation/emergency preparedness. The Block Captains and Block Captain Support always answer calls in: serving the senior and homebound assistance program at the onset of the COVID pandemic, drafting of the CWPP, drafting of the community survey, drafting of the evacuation survey, testing of communication devices, designing an education program, participating in home hardening inspections, spreading the word about sound practices and advocating for sound policies. Thank you! YEAR-ROUND PATROLS BY THE LOS ANGELES COUNTY FIRE DEPARTMENT FOR FIRE SAFETY The City of Rolling Hills is served by the Los Angeles County Fire Department through Fire District Services. Fire District services are funded through a direct allocation of property taxes on all properties in the service area. The Los Angeles County Fire Department is a special district and the Los Angeles County Board of Supervisors is the department's board of directors. The Fire Department operates independently from the City and enforces the Fire Code in fire district service areas. The Fire Department is committed in keeping the Rolling Hills community safe and has implemented the year-round patrols that started in November 2020. The patrols have led to the writing of 410B inspection reports identifying areas in the community needing vegetation management. The Fire Department, the City and the Rolling Hills Community Association (RHCA) have received numerous calls from community member asking questions about the 4108 inspection reports. For questions relating to the 410B inspection reports, please call Fire Station 56 at (310) 377-1584. UPDATE ROLLING HILLS COMMUNITY EVACUATION ROUTES SURVEY 2020 Thank you for participating in the evacuation route survey. The raw results of the survey was shared with the City Council at the November 23, 2020 City Council meeting. Additional analysis is needed to digest the responses. 86.62% of the respondents answered YES to the question "Do you support the LA County Fire Department to have a more active enforcement role to support fire mitigation in the community?" JOIN US FOR ANOTHER SEASON OF GIVING "SPARK OF LOVE 2020" Transitioning to a virtual platform, the Spark of Love Toy Drive is accepting donations through myredistry.com/giftlist/sparkoflove. For questions, please contact Fire Captain Ron Haralson at (213) 200- 2477 or via e-mail at sparkoflove@fire.lacounty.gov. TENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, DECEMBER 14, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Govemor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/govemment/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/oovernment/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk(@.cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.ohp. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES —1) REGULAR MEETING OF NOVEMBER 23, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER ORDINANCE NO. 365 THAT PROPOSES CHANGES TO THE ROLLING HILLS MUNICIPAL CODE BANNING SMOKING IN AND ON PUBLIC PROPERTY AND IN AND ON PRIVATE EASEMENTS, ROADS, AND TRAILS BY ADDING CHAPTER 9.40 (SMOKING PROHIBITED) TO SUBDIVISION IV (OFFENSES AGAINST PUBLIC PEACE) IN TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE ROLLING HILLS MUNICIPAL CODE; AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. B. CONSIDER ORDINANCE NO. 367 OF THE CITY OF ROLLING HILLS, CALIFORNIA, REPEALING SECTIONS 10.12.050 (AUTHORITY OF GATE GUARDS) AND 10.12.060 (UNAUTHORIZED TRAFFIC DIRECTION PROHIBITED) OF CHAPTER 10.12 (TRAFFIC ENFORCEMENT AUTHORITY) OF TITLE 10 (VEHICLES AND TRAFFIC); AND AMENDING CHAPTER 9.40 (TRESPASS) AND CHAPTER 9.44 (ENTERING PRIVATE PROPERTY UNDER FALSE PRETENSES) OF TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE ROLLING HILLS MUNICIPAL CODE. C. CONSIDER ORDINANCE NO. 368: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 (ZONING) OF THE CITY OF ROLLING HILLS MUNICIPAL CODE TO ADD CHAPTER 17.48 (TEMPORARY USE PERMITS) ESTABLISHING REGULATIONS OF CERTAIN TEMPORARY USES WITHIN THE CITY. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CERTIFICATION OF ELECTION RESULTS AND INSTALLATION OF NEWLY ELECTED CITY COUNCILMEMBERS FROM THE NOVEMBER 3RD ELECTION. B. ESTABLISH SCHEDULES FOR PLANNING COMMISSION AND TRAFFIC COMMISSION APPOINTMENTS. C. ACCEPTENCE OF CALOES/FEMA GRANT AWARD ON VEGETATION MANAGEMENT. D. AMEND EXISTING CONTRACT WITH CSG PLANNING CONSULTANT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Next regular meeting: Monday, December 28, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tiL LO6 niui°l/ 0 t'd VW 61111 °()/ pa°y puaY °F"6"1"d Ct o/ie0 n, J/d/ flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson November 16, 2020 Issue No. 20-31 WILDFIRE PREPAREDNESS VIRTUAL TOWN HALL MEETING Join Assemblymember Al Muratsuchi, California Department of Insurance, California Office of Emergency Services (Cal OES), L.A. County Fire Department and representatives from the cities of Rolling Hills, Rancho Palos Verdes, Palos Verdes Estates, and Rolling Hills Estates for a virtual Wildfire Preparedness Town Hall Meeting on November 18 at 6 p.m. at facebook.com/Muratsuchi. For more information and to RSVP, please visit asmdc.ora/hv or call 310-375-0691. PALOS VERDES PENINSULA LIBRARY DISTRICT New Extended Hours for Curbside Service Starts November 3rd! New hours at all locations: Tuesdays & Thursdays 10 AM - 4 PM Wednesdays & Saturdays 10 AM - 2 PM Your library card gives you access to hundreds of ebooks, eaudiobooks, movies, and television shows online that you can download or stream. Or log on to PVPLD website and watch the library's storytime, give a book recommendation or share a local history story. Visit PVPLD website at www.pvld.org or call (310) 377-9584 for more information. REPUBLIC SERVICES DRIVER RECOGNIZED FOR ASSISTANCE WITH DOWN ELECTRICAL WIRE On November 3, 2020, resident Tom Heinsheimer reported that there was a down electrical wire sparking at the disconnected end. The City's solid waste provider Republic Services had one of its trucks in the community and the driver Ammanuel Mezgebe discovered the electrified down wire on John's Canyon Road. In response, Mr. Mezgebe used trash barrels to "cone" off the area to prevent other drivers or residents from coming in contact with the live electrical wire. Mr. Mezgebe then drove to Fire Station 56 on Crest Road Drive and requested assistance. Southern California Edison was contacted shortly after and repaired the down wire. As proposed by Mr. Heinsheimer, the City Council recognized Mr. Mezgebe for his critical thinking and fast reaction to the situation at the November 9, 2020 City Council meeting. Mr. Mezgebe will be receiving a certificate of recognition from the City for his service to the community. Since the down wire incident, several residents have expressed concerns for the overall health of the electrical wires serving the city. City staff contacted Southern California Edison and the company will be conducting a safety survey of the line on John's Canyon Road. Staff requested if an overall safety survey can be conducted but Southern California Edison cited resource constraints but would review areas of priorities as noted by the community. ROLLING HILLS CRIMES REPORTED For the time period October 11 - November 07, 2020 NONE UPCOMING CITY MEETINGS City Council Meeting 11/23/20 at 7:00 p.m. Planning Commission Meeting 11/19/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 01/28/21 at 8:30 a.m. SMALL BRUSH FIRE ON JOHN'S CANYON ROAD In the early morning hours of Sunday, November 8, 2020, a small brush fire was reported on John's Canyon Road. The Los Angeles County Fire Department responded to the scene and quickly put out the fire. No damages were reported other than burnt vegetation. Around the same time the brush fire was reported to the Los Angeles County Fire Department, the Sheriff's Department responded to a call of a suspicious person reported by gate attendant at the Crest Road West gate. The Sheriff's Department reported that the Captain of the Fire Station 56 noted that there was no evidence of arson but the circumstances of the fire appeared suspicious. A resident residing near the location of the brush fire reported that additional evidence of the incident was provided to the Los Angeles County Fire Department and the Sheriff's Department. The brush fire incident is currently under investigation by both departments. YEAR-ROUND PATROLS BY THE LOS ANGELES COUNTY FIRE DEPARTMENT FOR FIRE SAFETY Annually, the Los Angeles County Fire Department conducts brush clearance inspections in the coastal areas of the County beginning on June 1 and concluding in mid -July. The concentrated brush clearance is intended to implement fire safety measures before the beginning of the fire season each year. Working closely with the Fire Department personnel through the City's Block Captain Program, the City was informed by the department that given the amount of wildfires in California and the timing of the fires, there is no longer a fire season; fire season has become year-round. With the overwhelming number of fires raging in California in the past months, effective immediately, the Fire Department will be conducting year-round patrols in Rolling Hills to enhance fire prevention measures. Patrols could lead to 410B inspection reports, the same reports written for property owners during the brush clearance inspections between June 1 and mid -July. The Fire Department continues their commitment to keep the community safe. In working with the City and the Block Captain Program, the department continues to explore all avenues of fire prevention and fire safety measures in the community of Rolling Hills. ROLLING HILLS EVACUATION ROUTE ASSESSSMENT REPORT BY THE LA COUNTY FIRE DEPARTMENT As a part of the City's emergency preparedness effort, the City requested the Los Angeles County Fire Department to conduct an assessment of the evacuation routes (Portuguese Bend Road, Crest Road and Eastfield Drive) in Rolling Hills. Fire Department personnel conducted a ride along with City staff including one member of the City Council, RHCA staff, and the Lead Block Captains in summer of 2020. Since the initial request, the Fire Department personnel educated the City on the provisions of the Fire Code, their perspective on fire safety, the intent of the code and the personnel dedicated to operations and brush clearance. The City received the department's assessment report in early November 2020 and the department will be sharing their findings with the City Council at the November 23, 2020 meeting. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 23, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's.website (https://www.rollinq-hills.org/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk ancitvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUTO9 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinqhillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing if to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF NOVEMBER 09, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES CYCLING TONNAGE REPORT FOR OCTOBER 2020. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER AND APPROVE AN ON -CALL INDUSTRIAL HYGIENIST, ELLIS ENVIRONMENTAL TO VALIDATE CLEANING PROTOCOLS AT CITY HALL IN THE EVENT OF POSITIVE COVID-19 CASE(S), PRIOR TO EMPLOYEES RETURNING TO WORK. B. CONSIDER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE CITY OF ROLLING HILLS TO TRANSFER $177,952 OF ITS GENERAL PER CAPITA PROGRAM ALLOCATION AND $0 OF ITS URBAN COUNTY PER CAPITA ALLOCATION TO THE CITY OF ROLLING HILLS ESTATES. C. CONSIDER ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, REPEALING SECTIONS 10.12.050 (AUTHORITY OF GATE GUARDS) AND 10.12.060 (UNAUTHORIZED TRAFFIC DIRECTION PROHIBITED) OF CHAPTER 10.12 (TRAFFIC ENFORCEMENT AUTHORITY) OF TITLE 10 (VEHICLES AND TRAFFIC); AND AMENDING CHAPTER 9.40 (TRESPASS) AND CHAPTER 9.44 (ENTERING PRIVATE PROPERTY UNDER FALSE PRETENSES) OF TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE ROLLING HILLS MUNICIPAL CODE. D. CONSIDER ORDINANCE THAT PROPOSES CHANGES TO THE ROLLING HILLS MUNICIPAL CODE BANNING SMOKING IN AND ON PUBLIC PROPERTY AND IN AND ON PRIVATE EASEMENTS, ROADS, AND TRAILS BY ADDING CHAPTER 9.40 (SMOKING PROHIBITED) TO SUBDIVISION IV (OFFENSES AGAINST PUBLIC PEACE) IN TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE ROLLING HILLS MUNICIPAL CODE; AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS CREST ROAD EAST GATE, PROGRESS ON MODIFYING THE GATE BY RHCA. (ORAL) 10. MATTERS FROM STAFF A. LA COUNTY FIRE DEPARTMENT EVACUATION ROUTES ASSESSMENT REPORT. B. DISCUSS SPECIAL MEETING DATE FOR INSTALLATION OF NEWLY ELECTED CITY COUNCILMEMBERS FROM THE NOVEMBER 3R0 ELECTION. C. DISCUSS SCHEDULING DECEMBER 28, 2020 CITY COUNCIL MEETING TO CONSIDER APPROVAL OF THE REVISED HOUSING ELEMENT, IS/MND, GENERAL PLAN AMENDMENT AND ZONING AMENDMENT. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Next regular meeting: Monday, December 14, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact fhe City Clerk of (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 11L LO6 viuio/1 vv vi/y surd pvo Pua�'a "9"6".7/�o�/AL r `/?/lt L�/v//O f o(��'� November 2, 2020 kitty o// o//ing _14i 17/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson Issue No. 20-30 CITY OF ROLLING HILLS 35TH ANNUAL HOLIDAY OPEN HOUSE - CANCELLED We are sad to announce that the City of Rolling Hills' 35th Annual Holiday Open House is IA CANCELLED. VETERANS DAY, WEDNESDAY -NOVEMBER 11 ® Rolling Hills City Council and staff wish to express • Zllillj► sincere appreciation to our Veterans for all they • have done. City Hall will be closed on Wednesday, November 1 1, 2020 in observance of the Veterans Day Holiday. Trash service will not be affected. REMINDER!! ROLLING HILLS COMMUNITY EVACUATION ROUTES SURVEY 2020 The deadline to complete the survey is November 13, 2020. The Rolling Hills Community Evacuation Route Survey 2020 is focused on getting your feedback to the evacuation routes serving the community of Rolling Hills within the boundaries of the City. Your responses will be summarized and analyzed with the Los Angeles County Fire Department to identify additional fire prevention measures to ensure evacuation routes will be available to usher resources into the City and allow residents to existing the City. The survey can be found on the City's website or through this link: https://www.surveymonkey.com/r/L3FQX7K. FIRE FUEL LOAD REDUCTION STATUS The City continues to partner with the Palos Verdes Peninsula Land Conservancy on fuel load reduction. Mustard plant mowing and Acacia removal were completed in June/July, 2020, in the Grapevine Trail, Tim Trail, and the Burma Road area in the Nature Preserve. The completed work was presented to the City Council on Monday October 26, 2020. An audio recording of the presentation is available on the City's website at https://www.rolling- hills.org/government/agenda/index.php. PLEASE CONTINUE TO SUBMIT YOUR INPUT RELATING TO REGULATIONS FOR TEMPORARY CONSTRUCTION USES The City of Rolling Hills is drafting standards to regulate construction related temporary uses (e.g., construction fences, storage containers, office trailers, portable toilets, construction materials, etc.). If you would like to provide input or ask questions, please contact Meredith Elguira by NOVEMBER 6, 2020 via email at melguira@cityofrh.net or at 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period October 11 - October 24, 2020 MAIL THEFT - Buggy Whip Drive UPCOMING CITY MEETINGS City Council Meeting 11/09/20 at 7:00 p.m. Planning Commission Meeting 11/19/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 01/28/21 at 8:30 a.m. ROLLING HILLS ACCESSORY DWELLING UNIT ANONYMOUS SURVEY IS AVAILABLE Please take a few minutes to complete this survey about Accessory Dwelling Units (ADUs). Your responses will help us understand community goals and concerns and will be used to develop new policies for consideration by the Rolling Hills Planning Commission and City Council. State law requires that all cities and counties allow ADUs, provided they meet certain standards. Some of the potential benefits of ADUs include rental income for homeowners, on -site living space for caregivers or household employees, and accommodation of extended family (adult children, parents, etc.). ADUs can also help residents "age in place," particularly as homeowners need more care or assistance. The City's objective in carrying out this survey is to determine the level of interest in ADUs among Rolling Hills residents and evaluate their potential to meet local housing needs. Like all cities in California, Rolling Hills is required by State law to provide for its "fair share" of the region's housing needs, including low- and very low- income households. ADUs provide a way to do that without significantly changing the character or appearance of the community. Some communities even provide special incentives for homeowners who rent ADUs at reduced rates to very low-income households, including household employees and local essential service employees. Please complete the survey on-line, by visiting www.surveymonkey.com//rollinghillsADUsurvey or by returning the mailed paper survey in the self- addressed stamped envelope to the City. The deadline to complete the survey is NOVEMBER 20, 2020. RANCHO DEL MAR OVERLAY ZONE AND ENVIRONMENTAL CLEARANCE As part of the City's continued effort to meet the State of California's mandate to provide housing for all income levels, the City will be conducting an environmental assessment of the Rancho Del Mar High School site for a proposed rezoning and mixed -use overlay zone. A Notice of Intent, required by the California Environmental Quality Act, will be published in the local newspaper and mailed to residents within 1,000 foot radius of the site. Please submit your comments to the Planning and Community Services Department by emailing Meredith T. Elguira at melguira@cityofrh.net or by calling 310-377-1521. BLOCK CAPTAIN MEETING NOVEMBER 5, 2020: 10:00 AM - 11:00 AM Block Captain meetings are scheduled on the third Thursdays of even months at 10am. Since the pandemic, the regularly scheduled meetings have been adjusted and transitioned to virtual meetings in July 2020. Continuing with adjustments, the October and December meetings are combined into one meeting scheduled for November 5, 2020 at loam via Zoom. Please visit the City's website for more information at https://www.rolling- hills.orq/residents/block captain program/block captai n meetings and agendas.php TRACK MY MAIL -IN BALLOT ♦ You can track your mail in ballot for the upcoming election on November 3, 2020 by logging into: WheresMyBallot.sos.ca.gov. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 09, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/govemment/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rolling-hills.orglgovernmentJagenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk(@citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i187227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/governmentlagenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinqhillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF OCTOBER 26, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. RECEIVE AND FILE RESOLUTION NO. 2020-07 A RECOMMENDATION THAT THE CITY COUNCIL ADOPT AN ORDINANCE AMENDING TITLE 17 (ZONING) OF THE ROLLING HILLS MUNICIPAL CODE TO ADD CHAPTER 17.60 (HOUSING ACCESSIBILITY FOR THE DISABLED — REASONABLE ACCOMMODATION PERMIT) ESTABLISHING A PROCESS BY WHICH PERSONS WITH DISABILITIES CAN REQUEST REASONABLE ACCOMMODATIONS FOR AN EQUAL OPPORTUNITY TO USE OR ENJOY A DWELLING AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER PROPOSITION 68 PER CAPITA ALLOCATION OF APPROXIMATELY $177,000 FOR ACCEPTANCE/TRANSFER. B. RECEIVE AND FILE NEW REQUIREMENTS OF THE DRAFT MS4 PERMIT; AND CONSIDER JOINING THE PENINSULA ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP). 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS CREST ROAD EAST GATE, PROGRESS ON MODIFYING THE GATE BY RHCA. (ORAL) 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. ANTICIPATED LITIGATION. CONFERENCE WITH LEGAL COUNSEL --EXISTING LITIGATION Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in litigation. Name of case: Dr. Elliot Brunner & Dr. Nourit Korzennik v. City of Rolling Hills and Toshiko Nakamura & Takashi Nakamura Los Angeles County Superior Court, Case Number: 20TRCV00775 CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION Govemment Code Section 54956.9(d)(2) and (e)(4) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (Oral threat of litigation from Jeff Lewis at City Council meeting of October 26, 2020.) 12. ADJOURNMENT Next regular meeting: Monday, November 23, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. bL LO6 vivaoa1yv; ' �C ��r Buy/of pvoa/f ua9 aeanBnhio�/U 7/7r 11 / guymI°R�'� Sunday. October 25. 12.2pn. role u..4 Zoom at Gitry/3.9.1!1) kitty o/Ko/`in9 Jdi/LI flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson October 21, 2020 Issue No. 20-29 VIRTUAL PREPARED PENINSULA EXPO SUNDAY, OCTOBER 25, 2020, 12/noon - 2PM Join us via Zoom at bit.Iy/349HJ10 or call 669-900-9128 and enter Webinar ID 983 9270 8499 Are you prepared if disaster strikes? Be ready and have a plan. Learn how at the VIRTUAL PREPARED PENINSULA EXPO. Hear from experts and ask questions about how to prepare your family and safeguard your home in case of an earthquake, wildfire or other disaster. Speakers include: • Frank Forman, Battalion Chief, Los Angeles County Fire Department • James C. Powers, Captain, Lomita Station, Los Angeles County Sheriff's Department • Soraya Sutherlin, Emergency Manager and Regional Emergency Communications Manager, Alert Southbay. BLOCK CAPTAIN MEETING NOVEMBER 5, 2020: 10:00 AM - 11:00 AM Block Captain meetings are scheduled on the third Thursdays of even months at loam. Since the pandemic, the regularly scheduled meetings have been adjusted and transitioned to virtual meetings in July 2020. Continuing with adjustments, the October and December meetings are combined into one meeting scheduled for November 5, 2020 at 10am via Zoom. Zoom access information can be found using the link below: https://cros5.revize.com/revize/rollinghillsca/residents/blo ck captain program/block captain meetings and age ndas.php. Block Captain meeting information can also be found on the City's website: https://www.rollinq- hills.org/residents/block captain program/block captai n meetings and agendas.php. REMINDER!! ROLLING HILLS COMMUNITY EVACUATION ROUTES SURVEY 2020 From the lessons learned from the Paradise Fire, the Woolsey Fire, and a number of other wildfires raging today throughout California, it is apparent that evacuation preparedness is key to saving lives. The Rolling Hills Community Evacuation Route Survey 2020 is focused on getting your feedback to the evacuation routes serving the community of Rolling Hills within the boundaries of the City. Your responses will be summarized and analyzed with the Los Angeles County Fire Department to identify additional fire prevention measures to ensure evacuation routes will be available to usher resources into the City and allow residents to existing the City. To participate in the survey please visit the Rolling Hills website or use the following link: https://www.surveymonkey.com/r/L3FQX7K. ROLLING HILLS CRIMES REPORTED For the time period September 20 — October 10, 2020 NONE. > c � UPCOMING CITY MEETINGS City Council Meeting 10/26/20 at 7:00 p.m. Planning Commission Meeting 11/17/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting TBD at 8:30 a.m. PV TRANSIT OFFERS FREE NEW ELECTION DAY SERVICE Palos Uerdes Peninsula Palos Verdes Peninsula Transportation PUPTA Authority (PV Transit) will offer FREE Bial- a -ride service to voting centers on Election Day, Tuesday, November 3, to seniors, 62 and older and person with disabilities. This free Election Day transportation is exclusively for seniors, and persons with disabilities who reside in Rolling Hills Estates, Palos Verdes Estates and Rancho Palos Verdes. Palos Verdes Peninsula voting centers are located at Miraleste Intermediate School, Palos Verdes High School and Peninsula High School, Kelly Johnson Field House, Dapplegrey Elementary School. This free on demand door-to-door service will be provided from 7:00 A.M. on Tuesday, November 3, to 8:00 P.M., November 3, 2020. Advanced one-way and roundtrip reservations may be made from 9:00 A.M. to 2:00 P.M. beginning Tuesday, October 20, by calling (310) 544-3710. Same day reservations can also be made starting at 6:00 A.M on Tuesday, November 3. The last pick-up at voting centers will be at 9:00 P.M. This free bus service covers the Palos Verdes Peninsula ONLY. For more information call (310) 544-3710. UPDATE: RANCHO DEL MAR PARKING FOR NATURE PRESERVE VISITOR PARKING ON WEEKENDS AND HOLIDAYS Since the publication of the special edition of the Blue Newsletter reporting on Rancho Palos Verdes' consideration to use the Rancho Del Mar school site for Nature Preserve visitors, Rolling Hills Mayor Jeff Pieper contacted RPV Mayor John Cruikshank to articulate concerns with the proposal. Additionally, Councilmember Pat Wilson attended the October 20, 2020 RPV City Council meeting and spoke during public comments to voice his concerns about potential impacts to the Rolling Hills community. On Wednesday, October 21, 2020, Rolling Hills City staff received an update from RPV staff on the October 20, 2020 RPV City Council meeting noting that the proposal was not approved by RPV City Council. RPV Mayor John Cruikshank voiced his opposition to the proposal. At the meeting, RPV City Council also directed their staff to keep the City of Rolling Hills apprised going forward. REGULATIONS FOR TEMPORARY CONSTRUCTION USES The City of Rolling Hills is drafting standards to regulate construction related temporary uses (e.g., construction fences, storage containers, office trailers, portable toilets, construction materials, etc.). If you would like to provide input or ask questions, please contact Meredith Elguira by November 6, 2020 via email at melguira@cityofrh.net or at 310-377-1521. ANONYMOUS HOUSING ELEMENT SURVEY The City will be conducting an anonymous survey to support the City's plan to use ADUs to meet the State's housing requirements. Please look out for our housing survey that will be mailed out later this month. The survey will collect data on ADUs and the existing inventory of accessory structures (that could potentially be converted into ADUs by interested homeowners). AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 26, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. • Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/oovernment/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/I/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https:/Icros5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF OCTOBER 12, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES CYCLING TONNAGE REPORT FOR SEPTEMBER 2020. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. ZONING CASE NO. 20-06: SITE PLAN REVIEW MODIFICATION FOR THE CONSTRUCTION OF A NEW 1,005 SQUARE -FOOT SWIMMING POOL/SPA AND 353 SQUARE -FOOT POOL DECK IN THE CENTER EDGE OF THE BACKYARD LOCATED AT 60 EASTFIELD DRIVE, ROLLING HILLS, CA. (ANDREW ARVIDSON) 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER THE EVALUATION OF THE REQUIREMENTS OF THE DRAFT NEW MS4 PERMIT BY MCGOWAN CONSULTING; AND PARTICIPATE IN THE PENINSULA ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP). B. REVIEW RESOLUTION NO. 1264 TO ACCEPT STATE DEPARTMENT OF PARKS AND RECREATION PER CAPITA PROGRAM ALLOCATION, AND REVIEW RESOLUTION NO. 1265 TO TRANSFER PER CAPITA PROGRAM ALLOCATION TO THE CITY OF ROLLING HILLS ESTATES FOR THE NATURE CENTER PROJECT. 8. NEW BUSINESS A. CONSIDER AND APPROVE THE PURCHASE OF A NEW 75/80KW STANDBY GENERATOR TO REPLACE A NON -WORKING STANDBY GENERATOR FOR CITY HALL. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF A. UPDATE: LA COUNTY FIRE DEPARTMENT EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD, EASTFIELD DRIVE) ASSESSMENT REPORT. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Next regular meeting: Monday, November 9, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. L616 n1U.o0 d "WV �voa/ puma ""7"'d L Wit(' 6u7r f/o 441' city o/Ko/CL flew�/etter office: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson October 06, 2020 Issue No. 20-28 UNWANTED: DEAD OR ALIVE TUMBLEWEEDS Pursuant to Rolling Hills Municipal Code 8.30.010, residents are required to clear any dead or alive tumbleweeds from their properties. When fires occur and winds pick up, tumbleweeds travel and become fire fuel. In an effort to prevent fire or the spread of fire, residents can take preventive measures by eliminating tumbleweeds from their properties. When clearing dead vegetation, please remember to keep a fire extinguisher or a water hose nearby in the event of sparks from equipment. There are several reasons to control tumbleweeds, including: (1) mature, dry tumbleweeds readily burn, thus can carry wildfire; (2) tumbleweed (Salsola tragus) is not native to the United States, and it competes with more desirable plants for water, space, and nutrients; (3) in summer, they produce pollen to which many people are allergic; (4) mature plants are an eyesore, and can be hazardous to motorists; (5) the mature plants are stiff and spiny, and to those most allergic, handling them can cause a rash or other discomfort. Tumbleweed seeds begin sprouting in late April -- or after -- which is late compared with many annual (short-lived) plant species. You'll most likely see the seedlings along the edges of lawns or driveways. After sprouting, the seedlings look harmless. They have a red or maroon stem and start with two bright green fleshy leaves, which are opposite each other. THIS IS THE TIME TO PULL THE SEEDLING! The delicate spine at the tip of each fleshy leaf is how you know it's a tumbleweed seedling. As the seedling grows, more fleshy leaves with fine spine tips are added, and the little plant may start to branch when young. As the little plant gets older and larger, it retains its reddish stems, but the leaves take on a more bluish -green tinge. They get pricklier as they mature. If they are removed before July, when they start to set seed, not only will you get rid of the tumbleweed itself but also all of its potential (seed) descendants. If you remove all the seedling tumbleweeds in your yard, you will effectively begin to reduce the "seed bank," the tumbleweed seeds that are hiding in your soil. However, it could take 3 years of this diligent effort, pulling each as it sprouts, to completely deplete the tumbleweed seed bank. Seeds are thought to remain viable for three years from the time they are produced (Sally Manning). ROLLING HILLS CRIMES REPORTED For the time period September 06 - September 19, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 10/12/20 at 7:00 p.m. Planning Commission Meeting 10/20/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting TBD at 8:30 a.m. HARDENING CITY HALL The Los Angeles County Fire Forestry Division, Pre -Fire Engineer Trevor Moore inspected City Hall and the RHCA's building for fire safety. Mr. Moore recommended on -going cleaning of the gutters, routinely cutting back tree limbs from the roof, and clearing all leaves, needles and any other debris from the rooftop. City staff is working with a landscaper to comply with all the recommended actions. FIRE FUEL ABATEMENT ENFORCEMENT CASES In Fiscal Year 2019-2020, the City Council approved the position of the Fire Fuel Manager/Code Enforcement Officer. In October 2019, Fire Fuel Manager/Code Enforcement Officer Delia Aranda joined the City Hall team and since she has been work with the community to remove dead vegetation in the community. Delia provides a report on fire fuel abatement activities on a quarterly basis. The next report will be reviewed by the City Council on Monday, October 12, 2020. During the third quarter of 2020 (July 1, 2020 -September 30, 2020), 15 new fire fuel abatement violations were observed by city staff and/or reported by residents. In the same period, 26 fuel abatement violations in previous quarter were brought to compliance. 2020 VOTING LOCATIONS • Palos Verdes Peninsula High School (Gymnasium), 27118 Silver Spur Road. • South Coast Botanic Gardens (Frances Young Hall), 26300 Crenshaw Boulevard. • Dapple Gray Elementary School (Multi -Purpose Room), 3011 Palos Verdes Drive North. • LA Harbor Masonic Lodge (Main Hall), 1640 W 9th Street. To verify voting centers, please visit the following link from LA County: httas://locator.lavote.net/locations/vc 2020 VOTE BY MAIL DROP BOXES • Rolling Hills Estates City Hall • Rancho Palos Verdes City Hall • Palos Verdes Estates City Hall • Lomita Library To verify voting mail drop box locations, please visit the following link from LA County: https://locator.lavote.net/locations/vbm/ TRACK MY MAIL -IN BALLOT You can track your mail in ballot for the upcoming election on November 3, 2020 by logging into: WheresMyBallot.sos.ca.aov. ROLLING HILLS TENNIS CLUB The Rolling Hills Tennis Club Board has nominated the following people as officers for 2020 & 2021. The nominations are: President: Vice President: Treasurer: Alan Cherry Alya Lucas Tony Mian Secretary: Gail Starinieri Please vote via email and make sure you email your vote by October 21, 2020 to: qstar@cox.net" AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 12, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills:org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerkt7a cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinqhillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES.— REGULAR MEETING OF SEPTEMBER 28, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER TRANSFER STATE DEPARTMENT OF PARKS AND RECREATION PER CAPITA PROGRAM GRANT OF APPROXIMATELY $177,000 TO ROLLING HILLS ESTATES FOR IMPROVEMENTS TO THE GEORGE F. CANYON NATURE CENTER. B. CONSIDER AND APPROVE AN AMENDED AGREEMENT WITH JIMENEZ CONSULTING TO PROVIDE TECHNOLOGY SUPPORT, INCLUDING • ENHANCEMENTS TO THE CITY'S WEBSITE. 8. NEW BUSINESS A. RECEIVE AND FILE LOS ANGELES COUNTY FIRE DEPARTMENT REPORT ON THE STATE OF THE EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD, EASTFIELD DRIVE) WITH RESPECT TO FIRE SAFETY. B. CONSIDER A REQUEST TO REVIEW THE FIRE CODE RELATING TO ROADSIDE CLEARANCE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS PLACING CENTER LINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE* BEND ROAD AND WILLIAMSBURG LANE. (BLACK) 10. MATTERS FROM STAFF A. FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT FOR THE THIRD QUARTER OF 2020. (JULY 1 THROUGH SEPTEMBER 30) 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Next regular meeting: Monday, October 26, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t'LLO6 npuio''1/vd '4��// Buwoa pnoa/ pu��p ""6"1"'d w1 /r BB l/°d1 /o(��'� C1t 0/Rolling -I'M flew6/etter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org SPECIAL EDITION OF THE BLUE NEWSLETTER NOTIFICATION ALERT NOTIFY ME & BLACKBOARD CONNECT (REVERSE 911) The City of Rolling Hills strongly urges you to sign up for "Notify Me" to receive the latest activities happening in and around our City. To sign up, please visit the City's website at https://www.rolling-hills.org/enotify/index.php. Blackboard connect is another means of communication for the City of Rolling Hills to relay important information during a safety and welfare emergency in the community. Blackboard uses the notification database to contact residents who have signed up for the alerts. The City of Rolling Hills encourages residents to add an additional point of contact, such as a secondary phone number or an email to increase the chances of receiving alerts during an emergency. Residents can contact City staff at (310) 377-1521 to add a secondary point of contact to their account. If during an emergency your phone is busy, the call will be repeated several times in an attempt to reach you; the same is true if there is no -answer or if call -waiting is activiated. If the call is answered by a recorder, the message will be left on the device. If after several attempts the call does not go through, the system will stop attempting to call. To listen to recorded alert messages, press the star key (*) on your phone. To sign up for Blackboard (Reverse 911) please access this link: https://www.blackboardconnect.com/Login or through the City's website at: https://www.rollinq-hills.orq/i want to/sign UID register/emergency notification.pho What information do you need to create an account with Notify Me? • Email address or cell phone number • Select alert options What information do you need to create an account with Blackboard Connect (Reverse 911)? • Full name • Email address • Create Password ALERT SOUTHBAY The City is also part of the Southbay Regional Alert System that provides notifications for EMERGENCY EVENTS. The City strongly urges you to sign up via https://alertsouthbay.com or text AlertSB to 888777 or download the Everbridge App from the app store. Messages will be sent via voice, text or email. In general, the Alert Southbay System is used primarily for emergency notifications within and outside of city limits whereas "Notify Me" is used for general interest including activities within the limits of the City. What information do you need to create an account with AlertSouthbay? • Username • Full name • Email address • Password and security question answer If you need any assistance, please reach out to City staff at 310-377-1521. REMINDER: ANNUAL BLOCK CAPTAIN ZONE MEETING WITH FIRST RESPONDERS The Annual Zone Meeting will be held on October 6th (10-11AM) and October 8th (6-7 PM) via zoom. The same information will be provided at both meeting dates & times. Residents who are interested in stayingcurrent with the City's efforts in improving emergency preparedness for the residents and animals, please remember to access the zoom link via the City's website: https://www.rollina- hills.org/residents/block captain program/block captain meetings and agendas.php The primary objective is to discuss "Hardening the Home". Learn some simple guidelines to better defend your home and property. The Block Captain program for emergency preparedness has established 24 zones within the City. There are still zones that do not have an assigned "block captain" so if there is a resident who is interested in taking on the role, please contact Arlene Honbo at arleneahonbo@gmail.com (corrected email address). REMINDER: ANONYMOUS HOUSING ELEMENT SURVEY The City will be conducting an anonymous survey to support the City's plan to use ADUs to meet the State's housing requirements. Please look out for our housing survey that will be mailed out on October 9, 2020. The survey will collect data on ADUs and the existing inventory of .guest houses (that could potentially be converted into ADUs by interested homeowners). REMINDER: REPUBLIC SERVICES BULK ITEMS PICK UP WEDNESDAY, OCTOBER 14, 2020 Bulk.items such as furniture, appliance and rolled rugs, will be picked up from �44 REPUBLIC' your designated collection location. Please place item in an area that is easily- visible to Republic Services' drivers. Set items out the night before collection or by 6 AM on the collection day. Republic Services gives you one simple tool to manage your recycling, waste and account needs. You can schedule•a special pickup, report missed pickup, request one time per year 40 cubic yard bin for green waste and more. Visit RepublicServices.com/Account to sign up or download app. WHERES MY BALLOT? With the upcoming elections that are on November 3, 2020, you can track your ballot, when you mail it in by loggingin into: WheresMyBallot.sos.ca.gov 2020 VOTING LOCATIONS • Palos Verdes Peninsula High School (Gymnasium), 27118 Silver Spur Road • South Coast Botanic Gardens (Frances Young Hall), 26300 Crenshaw Boulevard • Dapple Gray Elementary School (Multi -Purpose Room), 3011 Palos Verdes Drive North • Rolling Hills Estates (City Hall), 4045 Palos Verdes Drive North • LA Harbor Masonic Lodge (Main Hall), 1640 W 9th Street tLZ06 VD 'sIITH 2uiIIa2I u4aoN auw7 02p1.101PM £Z TuapIsaJ t1L L06 n:"'"61 yne) `00 i 671r/l pvoa�//p'Ud7'`"6 /io„/' / `//''// 1 G�/�Jl°a10°('Pd C1tr, o//un, JJd/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson September 22, 2020 Issue No. 20-27 THE "9 PM ROUTINE" TO PROTECT RESIDENTS AND VALUABLES To keep residents as well as their valuables safe, please take part in the "9 PM Routine." What is the "9 PM Routine"? They are simple steps you can take to safeguard yourself from crimes of opportunity before you go to bed. Taking these steps before you go to bed can prevent our community members from becoming a victim of crime. Please help us in spreading the word about the "9 PM Routine" with your loved ones, neighbors and friends so they too can remain safe. 1. Remove all valuables (cell phones, computers, wallets, etc.) from your vehicle. 2. Ensure your vehicle doors and trunks are locked. 3. Check your homes exterior doors, garages and sheds are locked. ANNUAL BLOCK CAPTAIN ZONE MEETING WITH FIRST RESPONDERS The Annual Zone Meeting will be held on October 6th (10- 11 AM) and October 8th (6-7 PM) via zoom. The same information will be provided at both meeting dates & times. Residents who are interested in staying current with the City's efforts in improving emergency preparedness for the residents and animals, please remember to access the zoom link via the City's website: https://cros5.revize.com/revize/rollincihillsca/Residents/BI ock%20Captain%20Program/Block%20CaOtain%20Zoom %20Meeting%20Link-1.pdf. The primary objective is to discuss "Hardening the Home". Learn some simple guidelines to better defend your home and property. The Block Captain program for emergency preparedness has established 24 zones within the City. There are still zones that do not have an assigned "block captain" so if there is a resident who is interested in taking on the role, please contact Arlene Honbo at arlenehonbo@gmail.com. RHCA ANNOUNCEMENTS RHCA'S ANNUAL MEETINGS • The RHCA's annual meeting will be held on Wednesday, January 20, 2021 at 7 PM. • There will be three seats up for election. • October 1, 2020 is the deadline to submit matters to be placed on the Annual Meeting Agenda. ROLLING HILLS CRIMES REPORTED For the time period August 06 - August 12, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 09/28/20 at 7:00 p.m. Planning Commission Meeting 10/20/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting TBD at 8:30 a.m. 5TH CYCLE (2013-2021) HOUSING ELEMENT UPDATE: TENTATIVE BACK-UP SCHEDULE IF MULTIPLE FAMILY REZONING IS REQUIRED If City staff is unsuccessful in convincing the Department of Housing and Community Development (HCD) to accept accessory dwelling units (ADUs) as a viable alternative to meet the City's affordable housing obligations, the City will have to rezone a site(s) to have a certified Housing Element. This process will need CEQA clearance and additional public hearings. 1. September 15, 2020: Study Session with Planning Commission. 2. September 28, 2020: Study Session City Council. 3. October 20, 2020: Planning Commission (Public Hearing). 4. November 9, 2020: City Council meeting (Public Hearing). 5. November 17, 2020: Planning Commission (Public Hearing-CEQA). 6. November 23, 2020: City Council (Public Hearing- CEQA). 7. November 24, 2020: Staff submit revised Housing Element to HCD for review (30 days). 8. January 19, 2021: Planning Commission recommends adoption. 9. January 25, 2021: City Council adopt Housing Element. NOTIFY ME & SOUTHBAY ALERT The City of Rolling Hills strongly urges you to sign up for "Notify Me" to receive the latest activities happening in and around our City. To sign up, please visit the City's website at https://www.rolling-hills.org/enotify/index.php. The City is part of the Southbay Regional Alert System that provides notifications for emergency events. The City strongly urges you to sign up on https://alertsouthbay.com. Messages will be sent via voice, text or email. In general, the Alert Southbay System is used primarily for emergency notifications within and outside of city limits whereas the "Notify Me" is used for general interest including activities within the limits of the city. REMINDER: REPUBLIC SERVICES BULK ITEMS PICK UP: WEDNESDAY, OCTOBER 14, 2020 ��REPUBLIC' SERVICES Bulk items such as furniture, appliance and rolled rugs, will be picked up from your designated collection location. Please place item in an area that is easily visible to Republic Services' drivers. Set items out the night before collection or by 6 AM on the collection day. Republic Services gives you one simple tool to manage your recycling, waste and account needs. You can schedule a special pickup, report missed pickup, request one time per year 40 cubic yard bin for green waste and more. Visit RepublicServices.com/Account to sign up or download app. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 28, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/governmentlagenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerkacityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/I187227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinohillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF SEPTEMBER 14, 2020; 2) REGULAR MEETING OF JUNE 11, 2018; AND 3) REGULAR MEETING OF JUNE 25, 2018. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR AUGUST 2020. RECOMMENDATION: APPROVE AS PRESENTED D. CALIFORNIA JPIA: 2020 ANNUAL BOARD OF DIRECTORS MEETING VOTING DELEGATE/ALTERNATE FORM. RECOMMENDATION: DESIGNATE ONE VOTING DELEGATE AND AT LEAST ONE ALTERNATE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDER RESOLUTION NO. 1263 TO ACCEPT STATE DEPARTMENT OF PARKS AND RECREATION PER CAPITA PROGRAM GRANT OF APPROXIMATELY $177,000, PROVIDE 20% LOCAL MATCH, AND AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO EXECUTE THE AGREEMENT WITH THE OFFICE OF GRANTS AND LOCAL SERVICES (OGALS). B. CONSIDER A REQUEST TO REVIEW THE FIRE CODE RELATING TO ROADSIDE CLEARANCE. C. RECEIVE AND FILE NEW REQUIREMENTS OF THE DRAFT MS4 PERMIT; AND CONSIDER JOINING THE PENINSULA ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP). 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS PLACING CENTER LINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE. (BLACK) 10. MATTERS FROM STAFF A. RECEIVE AND FILE AN UPDATE ON SCHOETTLE'S ASSESSMENT DISTRICT PROJECT TO UNDERGROUND UTILITY INFRASTRUCTURE. B. PRESENTATION ON NOTIFICATION SYSTEMS FOR THE CITY OF ROLLING HILLS: ALERT SOUTHBAY AND E -NOTIFY. 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Next regular meeting: Monday, October 12, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tlL?O6 nnuioU0v 'w'// Bu:l orf fVOf pue�p vicen�nli (�/ Z W i �/U!/ V ° �4/ve) City cll ollinn, ill, 2 ap��ortugu//eJep� 03enc���Koad Polling J�tiLle, Cali/ornia 90274 SPECIAL EDITION OF THE BLUE NEWSLETTER HOUSING ELEMENT UPDATE Since 1969, California has required that all local governments adequately plan to meet the housing needs of everyone in the community. Local governments meet this requirement by adopting housing plans as a part of their general plans (also required by the State). Housing plans are updated on an eight -year cycle established by the State. Each city must show that they have the capacity to provide for their "fair share" of the region's housing needs. The City of Rolling Hills adopted its 5th cycle Housing Element (covering 2014-2021) in February 2014. The plan was not certified by the State Department of Housing and Community Development (HCD) primarily because the city failed to identify sites in the City that are zoned to allow multi -family dwellings. In February 2019, California Governor Gavin Newsom met with mayors of non -compliant cities throughoutthe state. About the same time, new legislation took effect that implements fines on cities found to have non -complaint housing elements. Fines have ranged between $10,000 and $600,000 per day. In response to Governor Newsom's request, and in consideration of the well-being of the community, the City submitted a compliance action plan to HCD in May 2019 that included revising and resubmitting the 5th Cycle Housing Element by the 4th quarter of 2020. To come into compliance for the 5th Cycle, the City is required to re -zone parcel(s) in Rolling Hills to allow at least 18 new dwelling units serving households of different income categories. The City has been working with HCD on potential sites. Sites are eligible if they meet certain criteria established by the State. One way to meet the City's housing needs is to encourage more Accessory Dwelling Units (also called in-law units, second units, etc.) In January 2020, new State laws went into effect to streamline the ADU application process. The City initiated a conversation with HCD about using ADUs to satisfy the requirement .to accommodate 18 new units. The City argued that if the intent of the Housing Element is to provide housing for all income levels, the most appropriate and practical.approach in Rolling Hills is to use ADUs. ADUs provide a source of extra income for homeowners and an affordable place to live for a tenant, without changing the character of the community. ADUs can benefit senior homeowners who may need accommodation for a caretaker or who wish to "age in place" in a smaller unit on their properties. They can also provide housing for tutors, childcare workers, nurses, fire fighters and others who serve our community. To support the City's plan to use ADUs to meet the State requirements, the City will be conducting an anonymous community -wide survey this Fall. The survey will collect data on ADUs and the existing inventory of guest houses (that could potentially be converted into ADUs by interested homeowners. The City has also hired housing consultant Barry Miller to assist the City in this pursuit. Barry Miller has extensive experience working with HCD representing communitiessimilar to Rolling Hills. We will also be holding meetings with the Planning Commission and City Council in the corning months to gather your input on the revised Housing Element before submitting the planning document to HCD for certification. City staff has included articles from previous Blue Newsletters for your reference. Please continue to look out for Housing Element updates in upcoming newsletters. We will need your input as we move forward with our efforts to complete the Housing Element. Check the City's website for upcoming meeting dates and additional information on the Housing Element. Please do not hesitate to contact Meredith Elguira, Planning and Community Services Director, if you have any questions, she can be reached at 310.377.1521 or melguira@cityofrh.net. . Ct opun, flewdetter office: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org PREVIOUS ARTICLES SB50 (WIENER) PLANNING AND ZONING HOUSING DEVELOPMENT INCENTIVES 05.22.19 The California League of Cities and member cities, including Rolling Hills were concerned that this measure would provide developers new rights to undermine local decision making and community based planning. Thanks to the active engagement of the league, Senate Bill 50 was held in the Senate appropriation committee and will not advance this year. ACCESSORY DWELLING UNITS 11.20.19 As part of its response to California's housing crisis, the Legislatures passed new laws that make it harder for cities to restrict accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs). Cities must amend their local ADU regulations to comply with new statutory requirements that take effect on January 1, 2020, or the local regulations become null and void. Some cities are trying to get an urgency ordinance adopted by December 31, 2019. CALIFORNIA HOUSING BUDGET TRAILER BILL 07.03.19 Last Thursday, Governor Newsom signed the FY 2019-2020 state budget that included $2 billion one-time funds to help with planning grants, housing -related infrastructure, homelessness services, mixed income loan programs and an expansion of the state's Low Income Housing Tax Credit Program. The Housing Budget Trailer Bill SB102/AB101 was aimed at increasing housing production in California. Of interest is that the Budget Trailer Bill SB102 called for the California Department of Housing and Community Development (HCD) to publish an annual list of cities that have failed to adopt a HCD-approved housing element. If the Attorney General sues a city; the court finds that its housing element does not substantially comply with state law; and the city fails to bring the housing element into compliance, SB102 proposes a penalty ranging from $10,000 to $600,000 per month until the city's housing element is brought into compliance. The Senate voted on SB102 on Monday, July 1, 2019 and the bill was passed. Next, the bill will be voted by the Assembly, expected on Friday, July 5, 2019. CALIFORNIA BUDGET TRAILER BILL SB102 UPDATE 07.17.19 In Issue No. 19-13 of the Blue Newsletter, it was reported that the Housing Budget Trailer Bill SB 102 calls for the California Department of Housing and Community Development (HCD) to publish an annual list of cities that have failed to adopt an HCD-approved housing element. If municipalities were found by the court to not comply with the state law, the Budget Trailer Bill proposes a penalty ranging from $10,000 to $600,000 per month until the housing element is brought into compliance. The Senate voted on SB102 and the Assembly voted on SB102. The bill passed in both houses and is on the Governor Newsom's desk for signature. It is expected that SB102 will be signed by the Governor. AFFORDABLE HOUSING 09.18.19 According to the California Department of Housing and Community Development (HCD), in order for the private market to adequately address the housing needs and demand of Californians, local governments must adopt plans and regulator systems that provide opportunities for (and do not unduly constrain), housing development. As a result, housing policy in California rests largely upon effective implementation of local general plans and, in particular, local housing elements. The 5th Cycle of Regional Housing Need Assessment (RHNA) is between October 2013 and October 2021. In each cycle, HCD determines the RHNA numbers by region and then the numbers are allocated to local jurisdictions like the City of Rolling Hills to be addressed in the Housing Element. The Housing Element is to be submitted to HCD to be certified. HCD released the Regional Housing Need determination for the 6th Cycle for the Los Angeles, Imperial, Orange, Riverside, San Bernardino and Ventura Counties to be 1,344,740 housing units for the planning period between October 2021 and October 2029. The regional agency Southern California Association of Government (SCAG) is discussing methodology to allocate housing units to local jurisdictions. Three methods are proposed and based on the 1.34 million units, the methods are estimated to require the City of Rolling Hills to plan for 40 to 106 units of housing in four different categories (very low income, low income, moderate income, above moderate income). The City is currently working on addressing the housing allocation from the 5th Cycle, while monitoring the requirements for the 6th cycle. Many cities including the City of Rolling Hills and County of Los Angeles have submitted comments to SCAG to request consideration of reduction in allocation for the 6m cycle due to a loss of housing units based on fire events within Very High Fire Hazard Severity Zones, phase obligations from existing needs over three housing element cycles, consideration of unique characteristics of jurisdiction including topographic and infrastructure constraints, final allocation methodology to include a floor or minimum allocation for all jurisdictions regardless of other factors, and among others. HOUSING ELEMENT 11.20.19 Cities throughout California are currently preparing to meet the statewide housing needs for the 6th cycle of Regional Housing Needs Assessment (RHNA); the 6'h cycle covers the planning period October 2021 through October 2029. The Regional Housing Needs Assessment is mandated by State Housing Law as part of the periodic update to local Housing Element of the General Plan. On October 16, 2019, the Southern California Association of Governments (SCAG) received its latest regional housing needs determination of 1,341,827 units for a six County region, including Los Angeles County, split across four income categories (very low income, low income, moderate income, and above moderate income). The latest Methodology shifts housing needs closer to job centers and high quality transit to minimize urban sprawl. The California Department of Housing and Community Development (HCD) has 60 days to review and make comments on SCAG's draft RHNA Allocation Methodology. After considering HCD's input, SCAG's Regional Council will vote to adopt a final RHNA Allocation Methodology in early Spring, 2020. Using the latest draft Allocation Methodology, the City of Rolling Hills' 6th cycle RHNA requirement is 44 units with 38 units split between very low income and moderate income units. RHNA's requirements is to be addressed in the City's Housing Element that needs to be certified by October 2021. Municipalities found to have Housing Elements not in substantial compliance with the state law could be fined $10,000 to $600,000 per month and the court may require the State Controller to intercept any state and local funds until the Housing Element is brought into substantial compliance. The City of Rolling Hills' 5th cycle Housing Element is currently non- compliant with the State Housing Law. The City is currently responding to HCD's comments and exploring viable solutions. FAILURE OF SB50 ON THE SENATE FLOOR 02.05.20 The City is pleased to inform you that on Thursday, January 30, 2020, Senate Bill 50 - More Homes Act of 2020, failed to win State Legislative approval and become Law. The vote failed 18-15. If approved, SB50 would have required each City to build affordable housing according to State provisions, which went contrary to the City of Rolling Hills land use and zoning requirements. A great win for Californians am on even greater win for RH residents! 1 City OA" flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson August 19, 2020 Issue No. 20-24 COASTAL CLEANUP DAY: EVERY SATURDAY IN SEPTEMBER Due to the Covid-19 pandemic, the California Coastal Commission's Annual Coastal Cleanup Day event which is typically held the third Saturday of September is adapting the event to honor the spirit of the cleanup while maintaining strict safety precautions. The Coastal Commission is encouraging participants to instead conduct "close -to -home" self -guided clean ups of their neighborhoods and local natural areas from 9am- 12 noon on Saturdays during the month of September (or any other day that works for them). The Coastal Commission has set up a Coastal Cleanup Day webpage where residents can download the Clean Swell app or print a data card to record the trash they collect, contact local Cleanup Coordinators and connect via social media. Clean your neighborhoods, local parks, streets, and storm drains for this year's Coastal Cleanup. Trash travels through storm drains, creeks, and rivers to become beach and ocean pollution. Help clean the beach by picking up litter in your community with your household. If you report your cleanup to your local coordinator/or record it on the Clean Swell app, all cleanups in September will be included as part of Coastal Cleanup Month. For safety reasons, there are no large, centrally organized cleanup sites this year. Instead, cleanups will be self - guided and close to home. Practice physical distancing, and strictly follow both local ordinances and safety guidelines downloadable from the Coastal Commission's webpage. To learn more about cleanup efforts near you, contact your local county coordinator. Remember, beach cleanups start at your door. Thank you for staying safe, cleaning your neighborhoods, and protecting the coast! ROLLING HILLS TENNIS CLUB The RHTC would like to welcome nominations for the new 2020/2021 Board and to send their nominations in by August 31st, 2020 for a 15th of September 2020 effective date. The open positions are: President, Vice President, Secretary, Treasurer and members at large. They can email their nominations to: astar@cox.net STOLEN BIKE ON BUGGY WHIP DRIVE On Monday, August 17, 2020, a resident reported that a high -end road bike was stolen from his open garage on July 29, 2020 at 5:55pm. The incident was reported to the Sheriff's Department. Detectives are working on the case. Please be vigilant and report suspicious persons and/or activities in the community to the Sheriff's Department. ROLLING HILLS CRIMES REPORTED For the time period July 7 - August 08, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 08/24/20 at 7:00 p.m. Planning Commission Meeting 09/15/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 09/24/20 at 8:30 a.m. ACACIA AND MUSTARD REMOVAL BY THE PVP LAND CONSERVANCY In September 2019, and again in May 2020, - the City Council approved funding for the PVP Land Conservancy to remove fire fuel in the areas along the border of Rolling Hills and the Preserve. The Conservancy has done an excellent job removing Acacias and mustards. The fuel removed will be maintained in the spring time for the next three years. PVP Land Conservancy will evaluate the areas to determine if after three seasons of removal work, the area will be ready for placement of native plants to completely eradicate the Acacia and Mustard plants CRITICAL NEED FOR BLOOD URGENT! Psl a PLEASE PI3oo f Cantor DONATE CRITICAL BLOOD SHORTAGE The City is hosting a UCLA Blood & Platelet Center Blood Drive, Friday, September 4th from 9AM - 3PM. A UCLA Bloodmobile will be parked in front of the Association Building. In order to ensure measure for appropriate social distancing, we strongly encourage you to make an appointment in the following ways: Go on-line at www.ucedonor.com and click on Blood Drives and enter CORH in the Account Code box or call 310-825-0888, ext. 2 or email gotblood@mednet.ucla.edu. For a limited time, UCLA will be offering a one-time test for the COVID- 19 Antibodies with blood donation. SAFE DRIVING IN THE COMMUNITY At the July 23, 2020 Traffic Commission, the statistics of the number of deliveries into the community since the Safe - at -Home Health Orders went into effect dramatically increased. Comparing June 2019 to June 2020, the numbers show there was approximately 70% increase. (Data compiled by the Rolling Hills Community Association Gate Staff can be found here: https://legistarweb- production.s3.amazonaws.com/uploads/attachment/pd f/645535/Delivery Vehicles 2019-2020.0df.) Members of the Traffic Commission discussed the amount of unsafe driving and speeding observed and reported in the community since March 2020. Traffic Commissioners are encouraging all members of the community to practice safe driving and to encourage their vendors, and service providers entering into the City to practice safe driving. UPDATE: FIRE RISK ASSESSMENT ALONG EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD, AND EASTFIELD DRIVE) Due to the recent fires in California, Fire Department personnel are either on -call and or have been called to respond to fire events. Participants of the survey were scheduled to review the results of the fire risk assessment along the evacuation routes in Rolling Hills with the Fire Department on the week of August 17, 2020. This meeting has been postponed until further notice. Participants of the ride along with the Fire Department in late July unanimously expressed that the experience was very educational and provided insights to the Fire Department's considerations from a fire suppression AND evacuation standpoints. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING Q MONDAY, AUGUST 24, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk0,cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUTO9 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinqhillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF JULY 13, 2020; 2) REGULAR MEETING OF JULY 27, 2020; 3) REGULAR MEETING OF AUGUST 10, 2020, 4) REGULAR MEETING OF JUNE 11, 2018; AND 5) REGULAR MEETING OF JUNE 25, 2018. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE 6. PUBLIC HEARINGS NONE 7. OLD BUSINESS A. CONSIDER AND APPROVE AN ON -CALL INDUSTRIAL HYGIENIST TO VALIDATE CLEANING PROTOCOLS WERE IMPLEMENTED PROPERLY. B. RECEIVE AND FILE ALTERNATE MS4 COMPLIANCE STRATEGIES. C. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH NV5 TO CONDUCT WATER QUALITY MONITORING AT THE SEPULVEDA CANYON. 8. NEW BUSINESS A. ACCEPT FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT FUNDS TO UNDERGROUND UTILITY STRUCTURES ALONG CREST ROAD EAST AND ALLOCATE MATCH FUNDS TO THE UTILITY FUND. B. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH NV5 TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF THE 8 INCH SEWER MAIN ALONG PORTUGUESE BEND ROAD AND ROLLING HILLS ROAD. C. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH A CONTRACTED VENDOR TO PROVIDE CONSULTANT SERVICES TO REVISE THE CITY'S 5TH CYCLE HOUSING ELEMENT TO COMPLY WITH HCD'S REQUIREMENTS. D. RECEIVE AND FILE A REPORT ON FIRE RISK ALONG THE CITY'S EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD, AND EASTFIELD DRIVE) EVALUATED BY THE LOS ANGELES COUNTY FIRE DEPARTMENT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS ACTION MINUTES AS THE OFFICIAL CITY COUNCIL MEETING MINUTES. (PIEPER) B. DISCUSS INFALMMATORY DEVICES. (BLACK) C. CONSIDER PLACING CENTERLINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE. (BLACK) 10. MATTERS FROM STAFF NONE 11. ADJOURNMENT Next regular meeting: Monday, September 14, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or of the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 'LL06 viUJo,11ve) 'w €u,yoU/ yvoa{/�pu;9 �ean�n7/io�./ `w1/- gUwo f0°(#'PC) C1t, o/Ko/`in9 Ja flew�/etter offfice: (310) 377-1521 • fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson' August 03, 2020 Issue No. 20-23 URGENT! INP Rood & Platelet Center PLEASE DONATE CRITICAL BLOOD SHORTAGE CRITICAL NEED FOR BLOOD The City is hosting a UCLA Blood & Platelet Center Blood Drive, Friday, September 4th from 9AM - 3PM. A UCLA Bloodmobile will be parked in front of the Association Building. In order to ensure measure for appropriate social distancing, we strong encourage you to make an appointment in the following ways: Go on-line at www.ucedonor.com and click on Blood Drives and enter CORH in the Account Code box or call 310-825- 0888, ext. 2 or email gotblood@mednet.ucla.edu. For a limited time, UCLA will be offering a one-time test for the COVID-19 Antibodies with blood donation. ALERT SOUTHBAY SURVEY #3 IN PARTNERSHIP WITH BEACH CITIES HEALTH DISTRICT We want to hear your COVID-19 concerns. We are all facing challenges during this unprecedented time in our lives. As we strive to help support our communities, your feedback is incredibly valuable in addressing your concerns. Your responses are completely anonymous unless you choose to provide your information at the end if you would like to be contacted by your local city representative. This is entirely optional. Thank you for taking the time to provide your comments. To complete the survey, please go to the City's website: www.rolling-hills.org. WEED ABATEMENT . . . BE FIRE SAFE The LA County Fire Department commenced inspections of properties for compliance with fire prevention weed abatement standards. Weed abatement standards are strictly enforced and are designed to reduce the likelihood of residential structures becoming involved in a wildfire. Please evaluate the vegetation on your property, including the canyons, and remove any dead vegetation beyond the Fire Department's required 200 -foot distance from structures to help keep your neighbors and the entire community safe. For information regarding brush clearance call LA County Fire Department Station 56 at 310- 377-1584. STAY SAFE: MIND YOUR W's ✓ WASH your hands frequently; ✓ WEAR a mask; and ✓ WATCH your distance and stay 6 feet apart. ROLLING HILLS CRIMES REPORTED For the time period July 7 - July 25, 2020: NONE UPCOMING CITY MEETINGS City Council Meeting 08/10/20 at 7:00 p.m. Planning Commission Meeting 08/18/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 09/24/20 at 8:30 a.m. POLE REMOVAL REIMBURSEMENT On July 27, 2020, the City Council approved a Resolution that established a formal policy to contribute City funds towards the cost of utility pole removal and a Resolution that established an application and appeal fee relating to utility pole removal. Residents desiring City contribution must submit an application with: • Required application fee of $100; • Proof of removal of utility pole(s); • Proof of public benefit by way of satisfying one of three qualifying criteria: o More than one property is connected to the removed pole; o The removed pole was visible to at least three surrounding properties; or o The removed pole was visible from a road. • Additional helpful information to assist the application process. The new policy applies only to pole removals occurring after January 1, 2020. The City's contribution to the utility removal: Tier 1 Net Removal $2,000 per pole or one-third of One (1) or (1/3) of the preliminary Two (2) Poles design fee (not to exceed $3,500), whichever is greater. Tier 2 Net Removal $2,000 per pole or one-half of Three (3) (1/2) of the preliminary or More design fee (not to exceed Poles $3,500), whichever is greater. FIRE RISK ASSESSMENT ALONG EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD AND EASTFIELD DRIVE) Participants of the Rolling Hills Wildfire Mitigation Survey expressed concerns for the evacuation routes. Specifically, respondents noted that the city has limited exit points; two lane roads are inadequate to accept the amount of traffic during an evacuation event; and traffic control concerns once outside the city. The constraints limiting the number of exit points from the City, and the widths of existing roadways are much more complex concerns to tackle. Working within the constraints, and in consultation with the Fire Department, the City requested an assessment of fire risks along the evacuation routes. Evacuation routes were established with the Fire Department and the Sheriff's Department as follows: Portuguese Bend Road, Crest Road and Eastfield Drive. With limited exit points from the City, it is imperative that the evacuation routes are maintained to eliminate fire risks that would cause road closures in the event of evacuation events. Requested by the City, the Fire Department conducted an assessment of the evacuation routes on Wednesday, July 29, 2020. In an effort to understand the Fire Department's assessment approach, the Rolling Hills Community Association, city staff, Lead Block Captains, and one member of the City Council participated in the ride along with the Fire Department on July 29, 2020. The Fire Department will be sharing results with city staff in mid -August 2020. AGENDA REGULAR MEETING CITY COUNCIL MONDAY, AUGUST 10, 2020 CITY OF ROLLING HILLS 7:00 P.M. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (http://www.rolling-hills.org/Archive.aspx?AMID=70). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real time by emailing the City Clerk's office at cityclerk@cityofrh.net. Access to the Zoom meeting room: https://us02web.zoom.us/j/83320318128?pwd=K01LTWJaUOhpTE03a0JsMkFoWENjdz09 or Dial (669) 900-9128 - Meeting ID: 833 2031 8128 - Passcode: 100470. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. Next Resolution No. 1262 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE Next Ordinance No. 365 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME. This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS RECOMMENDATION: APPROVE AS PRESENTED C. MUNICIPAL CODE AMENDMENT TO GATE SECURITY LANGUAGE RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. NONE. 6. PUBLIC HEARINGS A. NONE. 7. OLD BUSINESS A. DISCUSS MS4 COMPLIANCE STRATEGIES 8. NEW BUSINESS A. DISCUSS CITY COUNCIL ACTION MEETING MINUTES 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. BLOCK CAPTAIN PROGRAM PROGRESS UPDATE 11. ADJOURNMENT Next regular meeting: Monday, August 24, 2020 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tL?06 viuio0'0 v ' )p/ / B2O/o/ pvoa/ pug / acanBn,io�/ c�%U itr G"Y o f/o (417d kitty ofielling JIi/1 flew�/elter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson July 21, 2020 Issue No. 20-22 PUBLIC PARTICIPATION AT CITY COUNCIL MEETINGS In response to residents' feedback to improve public participation at City Council meetings, the City Council directed staff to find alternatives within the constraints of the current environment. The public may observe and orally participate in the next City Council meeting via Zoom. Access to the Zoom meeting room will be available on the City's website on the day of the meeting. Instructions to the public will also be added to the top of the City Council meeting agenda packet CONSTRUCTION AND DEMOLITION DEBRIS PERMIT It has come to the City's attention that not all construction and demolition debris (C&DD) are being accounted for due to a bifurcated permitting process. The LA County Building Department is currently only issuing C&DD permits on demolition projects that involve 100% demolition of an existing structure while the City issues permits on the remaining demolitions occurring in the City. The recycling receipts that track debris removed and recycled from the City are not being reported to the City when permits are issued and processed by the Building Department, therefore, they have not been included in the reports submitted to CalRecycle (State Regulator). Accurate tracking of the tonnage from construction debris and the amount and type of recycled materials is critical because the City could be fined if the City does not meet the 65% recycling threshold required by CalRecycle. To improve the process and ensure accurate tracking of the amount of C&DD removed and recycled from the City, LA County will now be issuing permits and tracking all debris and recycled materials moving forward; this is standard process in other cities. The County will continue with their current construction and demolition permitting process, however, they will now include all demolition activities that occur in the City regardless of project size. Contractors and haulers will still need to stop by the City Hall to gain access into the City and they must continue to provide proof of insurance and bond in case of an accident or damage to private property. This new process is effective immediately. For more information, please call the City of Rolling Hills at 310-377-1521 or the LA County Building Dept. at 310- 534-3760. ROLLING HILLS CRIMES REPORTED For the time period June 28 - July 7, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 07/27/20 at 7:00 p.m. Planning Commission Meeting 08/18/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 09/24/20 at 8:30 a.m. ROLLING HILLS COMMUNITY WILDFIRE PROTECTION PLAN (CWPP) A CWPP is a guidance document. The document is a community -based plan focused on identifying and addressing local hazards and risks from wildfire. A CWPP is not required by regulatory agencies; it is produced voluntarily by communities. A CWPP may open up grant funding opportunities to implement the plan. Rolling Hills' CWPP final draft was presented to the City Council at the July 13, 2020 City Council meeting for action. The City Council voted to delay action on the plan until the next regularly scheduled City Council meeting on July 27, 2020 at 7:00 PM. In preparation for the July 27, 2020 meeting, comments should be submitted to cityclerk@cityofrh.net by 5pm on Wednesday, July 22, 2020. Comments will be compiled and addressed by City staff and presented to the City Council at the July 27, 2020 City Council meeting. Comments submitted during the City Council public meeting will be read into record. Please call City Hall at 310-377-1521 if you have any questions on comment submission. CITY COUNCIL TO HOLD PUBLIC HEARING ON SOLID WASTE SERVICE CHARGE The solid waste service charge is collected through the property tax. Annually, Republic Services conducts a route audit to determine the parcels serviced. That data is provided to the City and cross referenced with development data from the Planning Department. Per State codes, the City Council is required to hold a public hearing to present a report of the service charges and allow the public to review and comment on the charges annually. In April 2020, the City Council approved an amended and restated contract with Republic Services to continue to provide waste collection and disposal service for nine years starting on July 1, 2020. The City Council also voted to continue to subsidize service rate increase. The service rate proposed to be assessed for FY2020-2021 is the same rate assessed between FY2015-2020 at $1,100 per parcel per year. The public hearing is scheduled for Monday, July 27, 2020. IMPORTANT DMV UPDATE FOR SENIORS The DMV has announced that drivers over the age of 70 have been given an automatic license extension of one year. This applies to all drivers over the age of 70 who have a license set to expire between March 1 and December 31, 2020. The extension is for one year from the original expiration date and while the extensions are automatic, drivers will not receive a new card or paper extension in the mail. Drivers can request a free temporary paper extension online starting July 15 to document the extension. The DMV has notified law enforcement of this policy and the TSA is accepting driver's licenses for a year after the printed expiration. You can find the full details of the extension announcement on the DMV's website. Due to COVID- 19, the Federal government has pushed the Real ID deadline to October 2021. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 27, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at citvclerk a(�,citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real time by emailing the City Clerk's office at cityclerk a(�.citvofrh.net. Instruction for access to the Zoom meeting room will be available on the day of the meeting on the City's website (https://www.rollinq- hills.orq/government/agenda/index.php). Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF MAY 11, 2020; 2) REGULAR MEETING OF MAY 26, 2020; 3) REGULAR MEETING OF JUNE 22, 2020; AND 4) REGULAR MEETING OF JULY 13, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JUNE 2020. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. RECEIVE AND FILE A VARIANCE REQUEST TO ADD 162 SQUARE FEET TO AN EXISTING TWO -CAR GARAGE LOCATED IN THE FRONT YARD SETBACK AT 3 POPPY TRAIL (ZONING CASE NO. 20-03/RESOLUTION NO. 2020-04). 6. PUBLIC HEARINGS A. CONSIDER AND APPROVE RESOLUTION NO. 1258 AUTHORIZING PLACEMENT OF THE 2020-2021 SANITATION (GARBAGE AND REFUSE COLLECTION) SERVICE CHARGE ON THE LOS ANGELES COUNTY AUDITOR -CONTROLLER'S OFFICE ANNUAL TAX ROLL 2020-2021 7. OLD BUSINESS A. RECEIVE AND FILE AN UPDATE TO THE HAZARD MITIGATION GRANT TO PREPARE A CWPP. B. ADOPT THE ROLLING HILLS COMMUNITY WILDFIRE PROTECTION PLAN (CWPP). 8. NEW BUSINESS A. CONSIDER AND APPROVE A CONTRACT AMENDMENT WITH JIMENEZ CONSULTING TO PROVIDE WEBSITE ENHANCEMENT SERVICES. B. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH [TBD) TO PREPARE A PLANS, SPECIFICATIONS AND ENGINEERING ESTIMATE FOR THE PROPOSED 8" SEWER MAIN LINE ALONG PORTUGUESE BEND ROAD/ROLLING HILLS ROAD. C. CONSIDER AND APPROVE RESOLUTION NO. 1259 TO ESTABLISH A POLICY FOR CITY CONTRIBUTION TO UNDERGROUNDING UTILITY POLES THAT ARE NOT A PART OF ASSESSMENT DISTRICTS (PROPOSAL BY CITY COUNCIL AD HOC SUBCOMMITTEE). 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDER PLACING CENTERLINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE (COUNCILMEMBER BLACK). B. CONSIDER REVERTING THE CENTERLINE STRIPING PLACED ON CREST ROAD EAST AS A PART OF THE FY 2019-2020 STRIPING PROJECT TO THE CENTERLINE STRIPING ON CREST ROAD EAST PRIOR TO THE PROJECT (COUNCILMEMBERS BLACK AND WILSON). 10. MATTERS FROM STAFF A. SB2 GRANT UPDATE AND LEAP GRANT UPDATE. 11. ADJOURNMENT Next regular meeting: Monday, August 10, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t!L 6O6 vlUJo0'0 v; (001/ "AJ0/ Pvoaf pU9;, �vvn6n1 2I 6 W1''1Y . G"/ "WV 4•'e) city o/ie tit., flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JULY 15, 2020 Issue No. 20-21 SPECIAL EDITION OF THE BLUE NEWSLETTER ROLLING HILLS COMMUNITY WILDFIRE PROTECTION PLAN (CWPP) What is a CWPP? A CWPP is a guidance document. The document is a community -based plan focused on identifying and addressing local hazards and risks from wildfire. A CWPP is not required by regulatory agencies; it is produced voluntarily by communities. A CWPP may open up grant funding opportunities to implement the plan. Does Rolling Hills have a CWPP? Yes, a final draft was presented to the City Council at the July 13, 2020 City Council meeting. Was there an outreach plan to the community about the CWPP? Yes, the preparation of the Rolling Hills CWPP was announced to the community as follows: • On July 22, 2019, the City Council received a presentation from staff on the elements of a CWPP and the City's Block Captains' plan to produce the Rolling Hills CWPP. • In the City's Blue Newsletter Issue 19-05 dated August 7, 2019, the City announced that at the July 22, 2019 City Council meeting, a draft of the Rolling Hills CWPP is anticipated by December 2019. • In the City's Blue Newsletter Issue 19-20 dated October 23, 2019, the City announced a survey seeking feedback from residents of Rolling Hills on wildfire mitigation prevention. The survey results were intended to be the basis for the CWPP. Surveys were announced by the Rolling Hills Community Association, the Women's Club, the Caballeros Club, the Tennis Club and the Seniors Club. The survey was published on the City's website. Hardcopies of the survey was provided to Block Captains to distribute to residents within their zones. • The Wildfire Mitigation Survey was announced again in the City's Blue Newsletter Issue 19-21 dated November 6, 2019. • In the City's Blue Newsletter issue 19-23 dated December 4, 2019, the City shared the Wildfire Mitigation Survey results and noted that the drafting of the CWPP was in progress. • The Rolling Hills CWPP was discussed in the City's Blue Newsletter issue 20-02 dated January 13, 2020, and 20-05, dated March 4, 2020. • At the March 9, 2020, City Council meeting, the Fire Fuel Reduction Ad Hoc Subcommittee of the City Council reported on the progress of the Rolling Hills CWPP. • In addition to the use of the City's Blue Newsletter, small groups of the Block Captains Program made up of entirety residents of Rolling Hills assisted to draft the plan itself, the survey questions, analyzed the survey results, and provided references for the plan. What is the next steps? At the July 13, 2020 City Council meeting, many residents provided public comments. Half of the comments expressed support for the City Council to adopt the plan. Half of the comments requested the City Council to delay adoption or acceptance of the plan to allow additional review time for residents. The City Council voted to delay action on the plan until the next regularly scheduled City Council meeting on July 27, 2020. What is the deadline to submit review comments? In preparation for the July 27, 2020 meeting, comments to the CWPP must be submitted to cityclerk@cityofrh.net by 5pm on Wednesday, July 22, 2020. Written comments will be accepted and can be submitted to Connie Viramontes at City Hall also by 5pm on Wednesday, July 22, 2020. Comments will be compiled and addressed by City staff and presented to the City Council at the July 27, 2020 City Council meeting. Please call City Hall at 310 277-1521 if you have any questions on comment submission. CWPP: https://www.rolling-hills.org/Residents/Block%20Captain%20Program/Draft%20CWPP.pdf City 0// din, Jdi/l� /22 Portu//u//e,e�� a8nd��oad Ko/in, JUL, l,a 41ornia 90274 City o/Kolliny 11/ew2tter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson July 08, 2020 Issue No. 20-20 NEW PERSONNEL AT CITY HALL Staffing at City Hall remained unchanged for many years. Due to attrition and employees moving on to other endeavors, in the past two years City Hall welcomed all new faces. The longest serving employee is the City Manager at a whopping 1 year and 10 months. Without much overlaps with past employees, institutional knowledge was lost during this transition but the community has been warm, very welcoming, patient and understanding. Each of the staff is committed to serving the community by finding ways in which we can better serve you. We welcome your feedback for improvement. To help the community get to know the current staff, and to be notified of staffing adjustments from time to time, the Blue Newsletter list the roster of City Hall employees and their functions to better direct your needs. ROLLING HILLS CITY HALL TEAM City Manager: Elaine Jeng, P.E. Planning & Community Services Director: Meredith Elguira Code Enforcement Officer: Delia Aranda Administrative Assistant: Connie Viramontes Part-time Administrative Clerk - Stephanie Grant City Attorney - Michael Jenkins, BBK & Associates Finance Director - Terry Shea, RAMS City Clerk - vacant Senior Management Analyst - vacant City Clerk Yohana Coronel is no longer employed by the City of Rolling Hills. The position of the City Clerk is currently vacant and recruitment will be underway in August 2020. For questions relating to the November 2020 election, please call 310 377-1521 and or email at cityclerk@cityofrh.net. Senior Management Analyst Joseph Alvarado is no longer employed by the City of Rolling Hills. The position of Senior Management Analyst has been vacant since February 2020 and recruitment is underway to fill the vacancy. TEMPORARY SUSPENSION OF NOTARY SERVICES AT CITY HALL The notary service at City Hall started in the summer of 2019 and it is very popular, often with multiple appointments per day. City Clerk Yohana Coronel served as the City's notary. Unfortunately with personnel change, City Hall no longer has a notary on staff. As of July 6, 2020, Notary service at City hall is suspended until further notice. The service may be reinstated towards the end of the calendar year. ROLLING HILLS CRIMES REPORTED For the time period June 07 - June 27, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 07/13/20 at 7:00 p.m. Planning Commission Meeting 07/21/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 07/23/20 at 8:30 a.m. CITY OF ROLLING HILLS GOING DIGITAL As City operations begin to adjust to the new normal, having the tools to help our residents and stakeholders continue to conduct their business effectively will be beneficial to all those involved in the process. The City began incorporating technology in its recent business practice to improve customer service e.g., transitioned to the cloud, which put the City ahead of many Southbay cities when responding to COVID-19, and it began accepting electronic plans to accommodate social distancing and safer at home health orders. With limited staff, the City needs to use technology to help optimize project management and production. To help better serve the City's residents, the City has employed permit tracking and Geographic Information Systems (GIS) mapping tools. Implementing a permit tracking program will allow applicants to file applications electronically. They can fill out applications and submit plans online, check on project status and access project history from their computers at home. The permit tracking program will also be used by the Code Enforcement Division. The program can run reports on active and closed cases, send reminders of deadlines, provide accessible case related narratives and photographs, and generate letters. Electronic permit tracking is one of the critical components that will help reduce manual and labor-intensive work. Time Saved = Money Saved. Automating planning and code enforcement workflows make the process more efficient, consistent and transparent. Staff will be able to accomplish more with better tools. GIS maps will be useful in conducting research on projects by staff, residents and applicants. In addition, local organizations and other public agencies will be able to use the GIS program to map: fire hazard areas, landslide, water drainage course, topography, utility poles and lines, trails, block captain zones, generate mailing labels and more. The map will continue to grow as more information and layers are added. GIS is a great tool because it provides easily accessible accurate information that can be filtered and expanded depending on one's needs. GENERAL MUNICIPAL ELECTION The next General Municipal Election in the City is scheduled for Tuesday, November 3, 2020. There are two elective offices up for election. The nomination period begins on Monday, July 13, 2020 and closes on Friday, August 7, 2020 at 5:00 p.m. Prospective candidates may pick up a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m. If you have questions, please contact Elaine Jeng and/or Connie Viramontes. CODE ENFORCEMENT As of July 7, 2020, the City has a total of 93 open code enforcement cases. Eighteen are active vegetation cases and 75 cases stem from expired building permits, lighting and grading violations. Numerous residents have reached out to Code Enforcement Officer Delia Aranda to find out more about fire fuel abatement compliance. Some residents have a difficult time locating their property lines when clearing their property. Residents are advised to visit the Los Angeles County Parcel Viewer webpage for parcel information. To contact Delia Aranda, please call 310.377.1521 or email her at daranda@cityofrh.net. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 13, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at cityclerk(@.citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES - REGULAR MEETING AND JOINT SPECIAL MEETING. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. APPROVE ECS IMAGING, INC. AND FILE KEEPERS, LLC FOR ON -CALL SERVICES TO SCAN DOCUMENTS AND BUILDING PLANS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. SUBMIT SOLID WASTE SERVICE FEES TO THE COUNTY ASSESSOR'S OFFICE FOR THE COLLECTION OF SOLID WASTE SERVICE FEES FOR FY 2020-2021. 7. OLD BUSINESS A. CONSIDER AND ADOPT A COMMUNITY WILDFIRE PROTECTION PLAN FOR THE CITY OF ROLLING HILLS. B. CONSIDER AND APPROVE A LEASE AMENDMENT WITH THE ROLLING HILLS COMMUNITY ASSOCIATION. C. CONSIDER THE RHCA'S REQUEST TO REPLACE EXISTING SEPTIC TANK SERVING THE MAIN GATE HOUSE IN THE EVENT THE EXISTING SEPTIC TANK FAILS PRIOR TO THE COMPLETION OF THE 8" SEWER MAIN. D. CONSIDER AND APPROVE TRANSFER AGREEMENT WITH THE LOS ANGELES COUNTY TO RECEIVE SAFE, CLEAN WATER PROGRAM MEASURE W FUNDS. E. CONSIDER AND APPROVE AN AMENDED MEMORANDUM OF UNDERSTANDING (MOU) WITH THE PENINSULA CITIES AND THE PALOS VERDES PENINSULA SCHOOL DISTRICT TO COST SHARE TWO SCHOOL RESOURCE OFFICERS. F. CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY HALL TO COMPLY WITH ADA CODES, AND SELECT A DESIGN OPTION TO CONTINUE THE DEVELOPMENT OF CONSTURCTION PLANS AND DIRECT STAFF TO CONDUCT OUTREACH. 8. NEW BUSINESS A. CONSIDER RHCA'S PROPOSED CHANGES TO THE ROLLING HILLS MUNICIPAL CODE SECTION 10.12 ON GATE GUARDS. B. RECEIVE AND FILE CERTIFICATION FOR FUNDING SUBMITTED TO THE DEPARTMENT OF FINANCE FOR ALLOCATION OF CARES ACT FUNDING THROUGH THE STATE FOR COVID-19 RELATED EXPENSES. C. RECEIVE AND FILE COVID-19 RELATED ADMINISTRATIVE POLICIES/REGULATIONS; CONSIDER AND APPROVE CONTRACT AMENDMENT WITH CLEANING COMPANY TO INCLUDE CLEANING PROTOCOLS AS REQUIRED BY LA COUNTY HEALTH DEPARTMENT TO PREVENT THE SPREAD OF COVID-19; AND CONSIDER AND APPROVE ON -CALL INDUSTRIAL HYGIENST TO OVERSEE THE IMPLEMENTATION OF CLEANING PROTOCOLS FOR ADHEREANCE TO THE LA COUNTY HEALTH DEPARTMENT PROTOCOLS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDER PLACING CENTERLINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE (COUNCILMEMBER BLACK). B. CONSIDER REVERTING THE CENTERLINE STRIPING PLACED ON CREST ROAD EAST AS A PART OF THE FY 2019-2020 STRIPING PROJECT TO THE CENTERLINE STRIPING ON CREST ROAD EAST PRIOR TO THE PROJECT (COUNCILMEMBERS BLACK AND WILSON). 10. MATTERS FROM STAFF A. FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT FOR THE SECOND QUARTER OF 2020 (APRIL 1 THROUGH JUNE 30) 11. ADJOURNMENT Next regular meeting: Monday, July 27, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tlLL06 v1u+o40ve) 'W%/ BLOJ0ey pvoarpuW arvn6nliod L ` 1tr "Yrd1 /° tv'; City ogle n y flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch • Jeff Pieper Patrick Wilson June 24, 2020 Issue No. 20-19 RANCHO DEL MAR HIGH SCHOOL On June 9, 2020, the PVPUSD Board of Education voted to relocate the Rancho Del Mar High School students from the Rancho Del Mar location on Crest Road to the Malaga Cove site, effective this fall. Moving forward, the Rancho Del Mar campus will be considered for a day care program needed next school year, the Kids' Corner program, or the expansion of Beach Cities Learning Center and Adult Education classes, both of which are already in use on the RDM campus. CITY OF ROLLING HILLS ELECTION During the Monday, June 22, 2020 City Council meeting the City Council approved a Resolution requesting the Board of Supervisors of the County of Los Angeles to order the consolidation of a General Municipal Election to be held on November 3, 2020, for the purpose of electing two members of the City Council to four-year terms. The seats are currently held by Mayor Jeff Pieper and Mayor Pro Tem Bea Dieringer. Please note that Monday, July 13, 2020 is the first day for candidates to file nomination documents with the City Clerk and Friday, August 07, 2020 is the last date for candidates to file nominations documents with the City Clerk. On Thursday, October 27, 2020, the City will publish a list of nominees. Due to COVID-19, the Los Angeles County Board of Supervisors voted to provide a Vote -by -Mail ballot to all registered voters in Los Angeles County for the November General Election. Voting by mail provides voters an alternative to voting in person and alleviates concerns surrounding social distancing at Vote Centers during this pandemic. For questions and/or for additional election information, please call City Hall at 310-377-1521. THE GREAT PENINSULA MOVIE NIGHT Drive on over for The Great Peninsula Movie Night on the rooftop of the Promenade on the Peninsula. Enjoy the old- fashioned experience of watching a movie from your car, while waving to your friends across the parking lot. The iconic movie, La La Land, starring Emma Stone and Ryan Gosling will be the feature flick. This event is a fundraiser for the Chamber's Young Entrepreneurs Academy, a program to help local middle and high school students launch new businesses. Admission is $25 per car (suggested donation) and may be purchased in advance - on the Chamber's website www.palosverdeschamber.com/events or by calling the Chamber at 310-377-8111 - or at the gate. The Great Peninsula Movie Night will be held on Saturday, June 27, 2020. The gate opens at 7pm; the movie will start at 8pm. Top level of the Promenade's parking lot. Enter off Indian Peak Road. Take-out food options will be available. ROLLING HILLS CRIMES REPORTED For the time period May 31 - June 06, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 07/13/20 at 7:00 p.m. Planning Commission Meeting 07/21/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 07/23/20 at 8:30 a.m. EFFECTIVE JULY 1, 2020 LA COUNTY BUILDING AND SAFETY FEES WILL BE INCREASED BY 1.9% This increase is based on Consumer Price Index rise between March 2019 and March 2020 as published by the U.S. Bureau of Labor Statistics for the Greater Los Angeles Area. STAY SAFE: AVOID THE THREE C'S /CONFINED SPACES - especially with poor ventilation. Outdoors is better than indoors; /CROWDS - the more people, the higher the risk; ✓CLOSE CONTACT - staying further apart is safer than being close together! RECEIVE THE LATEST INFORMATION Please continue to sign up with "Notify Me" and "Southbay Alert". Alert messages will be sent via voice, text or email methods. The system notifies you about imminent threats to health and safety as well as informational notifications that affect your home location or work environments. https://www.rolling- hills.org/enotify/index.pho https://member.everbridae.net/311578402488335/login FIRE PREVENTION Although the Fire Department requires clearance of dead vegetation 200 feet from structure, please note that Rolling Hills Municipal Code Section 8.30.010 requires the following: Every person who owns or is in possession of any property, place or area within the boundaries of the City shall, at his or her own expense, maintain he property, place or area free from any dead or alive tUinbleweed or dead tree, shrub, palm frond or other plant. Any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant located on any property in the City is hereby declared to be a public nuisance. FACE COVERING REQUIREMENTS EXPANDED TO ALL OF CALIFORNIA (ALERT SB) Face coverings have been required in LA County since May 13, 2020, when leaving your home and around others outside your household both indoors and outdoors as amended in the Health Officer Order. The Governors announcement on June 18, 2020 ensures all counties in California are in alignment related to face covering requirements. Face coverings and 6 -ft of physical distancing play a critical role in slowing the spread of COVID-19 and allowing our hospitals to maintain capacity for those who need it. There are exceptions to this rule including children under the age of two and individuals with chronic respiratory conditions or other medical conditions that make use of a face -mask hazardous are exempt from this requirement. Please access: https://www.cdph.ca.aov/Programs/CID/DCDC/CDPH% 20Document%20Library/COVID-19/Guidance-for-Face- Coverings 06-18-2020.pdf WISHING YOU A SAFE & HAPPY 4TH OF JULY! Rolling Hills City Hall will be closed on Friday, July 3rd in observance of Independence Day. Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584 immediately. City OA, //i��l% 2 aportu,uele &nd Rod Rollin, J�til[e, Ce i/ornia 90274 City o/KoI/ing Jti`/� flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson June 17, 2020 Issue No. 20-18 WISHING YOU A SAFE & HAPPY 4TH OF JULY! Rolling Hills City Hall will be closed on Friday, • • . 3rd in observance of Independence Day. July p 6- The Rolling Hills City Council and staff wish all Rolling Hills residents a safe and happy 4th of July! Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584 immediately. LOS ANGELES COUNTY HEALTH ORDER MOVING INTO STAGE 3 EFFECTIVE JULY 12, 2020 COUNTY OF Los ANGELES Public Health This Order allows people to engage in all permitted activities as defined by the Order. To help lower the risks of person -to -person contact for themselves and others, the Order requires people to practice Social (Physical) Distancing at all times while out in public and to wear cloth face coverings when in contact with others This Health Order includes the reopening protocols for: day camps, gyms, fitness establishments, museums, galleries, zoos, aquariums, sports leagues, hotels, lodging, short term rentals, and music, television and film production. This order is effective within the County of Los Angeles Public Health Jurisdiction, defined as all cities and unincorporated areas within the County of Los Angeles, with the exception of the cities of Long Beach and Pasadena that must follow their respective City Health Officer orders and guidance. With these re -openings, LA County will be in Phase 3 of the State's Resilience Roadmap - Higher -risk workplaces: Link to State's Resilience Roadmap: https://covid19.ca.gov/roadmap/?utm content=&ut m medium=email&utm name=&utm source=govdeli very&utm_term= Questions about COVID-19: •Visit the Los Angeles County website: covid 19.lacou nty.gov •Call 2-1-1 L.A. County at any time for emergency preparedness information and other referral services. The toll -free 2-1-1 number is available 24 hours a day and seven days a week. • Department of Public Health: h.lacounty.gov/media/Coronavirus ROLLING HILLS CRIMES REPORTED For the time period May 31 - June 06, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 06/22/20 at 7:00 p.m. Planning Commission Meeting 07/21/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 07/23/20 at 8:30 a.m. CONSTRUCTION AND DEMOLITION WASTE HAULER'S PERMIT The City is receiving numerous questions about construction and demolition debris permit (C&D Permit). Per State regulations, every construction project in the City shall divert at least 65%, measured by weight, of all construction waste generated by the project. No person or solid waste enterprise shall remove construction and demolition waste from a construction project within the City without first obtaining a construction/demolition hauling permit. Residents shall only use a permitted construction/demolition hauler or a franchised collector, for removal of construction/demolition waste from any construction project within the City. An application for a permit shall be filed with the City. The C&D application is $100 and a deposit of $750 is required with the application. The deposit will be returned to the applicant upon submittal of receipt of recycled materials. Haulers will not be allowed to enter the gates without a C&D Permit. When in doubt on whether or not to pull a permit, please call the City for guidance to avoid delays on your project. For more information, please call City staff at (310) 377- 1521. IT IS FIRE SEASON Fire season is back and we are asking all residents to be vigilant and clear their entire property of dead vegetation, dead/alive tumbleweeds, limb up live vegetation, clear roofs and eaves of dead leave and pine needles, and remove flammable materials around structures. If you have any questions or concern, please contact Delia Aranda at (310) 377- 1521 or email daranda@cityofrh.net. EFFECTIVE JULY 1, 2020 LA COUNTY BUILDING AND SAFETY FEES WILL BE INCREASED BY 1.9% This increase is based on Consumer Price Index rise between March 2019 and March 2020 as published by the U.S. Bureau of Labor Statistics for the Greater Los Angeles Area. LA COUNTY FACILITIES TENTATIVE REOPENING: JULY 7, 2020. LA County will tentatively reopen their doors to the public on July 7, 2020. To comply with social distancing, applicants will have to schedule appointments via telephone or the County's webpage calendar to drop off or pick up plans. Appointments will be limited to 20 minutes at a time. Please call 310.534.3760 or access http://www.lomita.com/cityhall/government/commdev/ for more information. NOTIFY ME & SOUTHBAY ALERT We strongly encourage everyone to sign up with "Notify Me" and "Southbay Alert". Messages will be sent via voice, text or email methods. The system notifies you about imminent threats to health and safety as well as informational notifications that affect your locations or work environments. https://www.rolling-hills.org/enotify/index.php https://member.everbridae.net/311578402488335/login AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 22, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF MARCH 9, 2020; 2) REGULAR MEETING OF MARCH 23, 2020; AND 3) SPECIAL MEETING OF MARCH 30, 2020; 4) JOINT SPECIAL MEETING OF APRIL 13, 2020; 5) REGULAR MEETING OF APRIL 13, 2020; 6) REGULAR MEETING OF APRIL 27, 2020; 7) REGULAR MEETING OF MAY 11, 2020 8) REGULAR MEETING OF MAY 26, 2020, 9) SPECIAL MEETING OF JUNE 04, 2020 AND 10) REGULAR MEETING OF JUNE 08, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. QUARTERLY FINANCE REPORTS. RECOMMENDATION: APPROVE AS PRESENTED D. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR APRIL 2020. RECOMMENDATION: APPROVE AS PRESENTED E. CONSIDER AND APPROVE EXTENSION OF PEAFOWL AGREEMENT. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER THE RHCA'S REQUEST TO REPLACE EXISTING SEPTIC TANK AS A PART OF THE TENNIS COURT IMPROVEMENT PROJECT. 8. NEW BUSINESS A. CONSIDER AND APPROVE RESOLUTIONS PERTAINING TO A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 3, 2020. B. CONSIDER AND APPROVE LEASE AMENDMENT WITH THE ROLLING HILLS COMMUNITY ASSOCIATION. C. CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY HALL TO COMPLY WITH ADA CODES, SELECT AN OPTION TO CONTINUE THE DEVELOPMENT OF CONSTURCTION PLANS AND DIRECT STAFF TO CONDUCT OUTREACH. D. CONSIDER AND APPROVE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT'S LOCAL EARLY ACTION PLANNING GRANT RESOLUTION. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Next regular meeting: Monday, July 13, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. . All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. DLL06 v?ui6/79 oily 81//O f pvof pump acen�vlio�/ L 1%CC//�ll/ / LLBlIUWOai0 (4111) °Mo/1 ng JId/ flewdettei' offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MAY 20, 2020 Issue No. 20-14 MUSTARD PLANT ERADICATION Concerns for potential wildfires, the City Council is funding two rounds of fire fuel removal in the Preserve. Additionally, to protect the investments made in the Preserve, the City Council also discussed ways in which Mustard and Acacia plants can be eradicated. Eradication will eliminate the need for continuous fire fuel abatement on an annual basis. According to the PVPLC, to eradicate the Mustard plant, the plant should be mowed in the spring before the seeds fall. A residents suggested that the City provide information on Mustard plant eradication to assist the residents with Mustard plants on their properties. Per PVPLC, Mustard plant tends to take off during a heat wave right after a rain event. Getting ahead of this time period will prevent Mustards from bolting (flowering) and dropping their seeds. Continuing this practice yearly will help minimize regrowth of the plant and potentially eradicate the plant on your property between 3-5 years. We encourage all residents to mow Mustard plants now before they bolt and while they are green and easy to mow. COYOTE SIGHTINGS The City has been notified of recent coyote sightings. The increase in sightings is due to denning and pupping season. Coyotes mate in mid -February and are ready to give birth by mid -April. During this time coyote parents are more protective of their denning areas and more active in hunting food. Their level of activity and protectiveness rises even more as the pups begin to venture out of the den in early summer. Because of this change in coyote behavior, urban residents, especially pet owners walking through coyote territory, tend to have more interactions. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310- 377-1521. Alm ROLLING HILLS CRIMES REPORTED NONE. UPCOMING CITY MEETINGS City Council Meeting (on Tuesday) 05/26/20 at 7:00 p.m. Planning Commission Meeting 06/16/20 at 7:30 a.m. & 6:00 p.m. Traffic Commission Meeting 07/23/20 at 8:30 a.m. • x ;a. 1.41 Businesses: thatcan reopen on May 8yhk •♦ • 'ii• 000 Florists & toy. book, clothing, music and sporting good stores: curbside pickup only Car dealership showrooms Golf courses`(notincluding pro -shops or dine -in restaurants) Trails, trailheads and parks' -14Cmny Rats Ng. nMfafma•..wimrr,nan.Sruth,.Wryu CONSTRUCTION AND DEMOLITION WASTE HAULER'S PERMIT 4,74' According to the California Department of of Resources Recycling and Recovery (CalRecycle), construction and demolition (C&D) materials are estimated to account for between 21.7 to 25.5 percent of the disposed waste stream. Common C&D materials include lumber, drywall, metals, masonry (brick, concrete, etc.), carpet, plastic, pipe, rocks, dirt, paper, cardboard, or green waste related to land development. Many of these materials can be reused or recycled, thus prolonging our supply of natural resources and potentially saving money in the process. Of these, metals are the most commonly recycled material while lumber makes up the majority of debris that still goes to a landfill. Every covered project in the City shall divert at least 65%, measured by weight, of all construction waste generated by the covered project. No person or solid waste enterprise shall remove construction and demolition waste from a covered project within the City without first obtaining a construction/demolition hauling permit. Residents shall only use a permitted construction/demolition hauler or . a franchised Collector, for removal of construction/demolition waste from any covered project within the City. An application for a permit shall be filed with the City. The C&D application is $100 and a deposit of $750 is required with the application. The deposit will be returned to the applicant upon submittal of receipt of recycled materials. Haulers will not be allowed to enter the gates without a C&D permit. For more information, please call City staff at (310) 377-1521. FY 2020-2021 CITY BUDGET DISCUSSION The City Council will be holding a budget workshop on Tuesday, May 26, 2020. The City's primary sources of revenue are property tax and development project related permit fees through Los Angeles County Building and Safety Department. Conservatively, staff is projecting a reduction of approximately 20% to next year's revenue with the proposed expenditures being flat compared to last year's expenditures. AMAZING VEGETATION MANAGEMENT BY RESIDENTS! KEEP IT UP! Thanks for your patience. With so much green waste to be collected, Republic Services had to make adjustments to dedicate additional sources for collection. DOORS REOPEN TO THE PUBLIC AT CITY HALL On May 18, 2020, City Hall reopened its doors to the public. For everyone's safety, we encourage applicants to continue conducting business via email, phones and teleconference unless absolutely necessary. If you have to visit City Hall, please be sure to have a face covering when entering City Hall. Please also adhere to the markings to assist with social distancing between staff members and other customers while at City Hall. Thank you for your continued support in keeping everyone safer at home. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING TUESDAY, MAY 26, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act; no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. ZONING CASE NO. 20-03: REQUEST FOR A VARIANCE FOR CONSTRUCTION OF A NEW 400 SQUARE FOOT SWIMMING POOL AND SPA IN THE FRONT YARD LOCATED AT 52 PORTUGUESE BEND ROAD. (WACHS) 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY HALL TO COMPLY WITH ADA CODES, SELECT AN OPTION TO CONTINUE THE DEVELOPMENT OF ONSTURCTION PLANS AND DIRECT STAFF TO CONDUCT OUTREACH. B. CONSIDER AND APPROVE THE RHCA'S REQUEST TO REPLACE EXISTING SEPTIC TANK AS A PART OF THE TENNIS COURT IMPROVEMENT PROJECT. 8. NEW BUSINESS A. FY2020-2021 BUDGET WORKSHOP. B. CONSIDER AND APPROVE FINANCE/AUDIT/BUDGET COMMITTEE RECOMMENDATIONS ON PROPOSED BUDGET. C. CONSIDER AND APPROVE SUBSCRIPTION TO GEOGRAPHIC INFORMATION SYSTEM (GIS). D. SUBSCRIPTION TO DEVELOPMENT PERMIT TRACKING SOFTWARE. E. RECEIVE AND FILE COVID-19 RELATED ADMINISTRATIVE POLICIES/REGULATIONS. F. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR PREPARING A SAFETY ELEMENT PLAN. G. CONSIDERA AND APPROVE PARTICIPATION IN SUPPORT LOCAL RECOVERY COALITION ENCOURAGED BY THE LEAGUE OF CALIFONRIA CITIES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Next regular meeting: Monday, June 08, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item • will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. t'L z06 niv.o r, ' 8U1//O VO f puac1 acanl3nhJo j .gµ62707619 Oo°rap/1.m Ci4 o/Ko/,Ling _A/1J flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MAY 13, 2020 Issue No. 20-13 AMAZING VEGETATION MANAGEMENT BY RESIDENTS! Republic Services is reporting high volume of green waste in recent weeks. Republic Services had to make adjustments to meet the surge of green waste placed for collection on May 13, 2020. This is a testament to the unity of the community in the commitment to wildfire mitigation. Thank you! FIRE SEASON IS HERE Please continue to help prevent fires by removing any dead vegetation and clearing dead/alive tumbleweeds. Keep flammable objects at least 30 feet away from your home at all times and your lawn watered and mowed. Thank you for your vigilance. OUTDOOR LIGHTING Residents please keep in mind that outdoor lighting has restriction, the goal for our community is to preserve the natural darkness of Rolling Hills. Please refer to Municipal Code 17.16.190(e) for more information. EVERY REGISTERED VOTER MAILED A BALLOT AHEAD OF THE NOVEMBER GENERAL ELECTION SACRAMENTO — Recognizing the threat COVID-19 continues to pose to public health, Governor Gavin Newsom signed an executive order on May 8, 2020 to ensure that Californians can exercise their right to vote in a safe and accessible manner during the General Election this November. The order requires that each county's elections officials send vote -by -mail ballots for the November 3, 2020 General Election to all registered voters. Californians who may need access to in -person voting opportunities - including individuals with disabilities, individuals who speak languages other than English, individuals experiencing homelessness, and others - will still be able to access in -person voting opportunities. The County Registrar -Recorder's Office advised that voting centers will be available to those who choose to vote in person but the details on the number of centers and locations is still unknown. City staff will stay in contact with the County and report any new developments. ROLLING HILLS CRIMES REPORTED For the time period May 03 - May 09, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting (on Tuesday) 05/26/20 at 7:00 p.m. Planning Commission Meeting 05/19/20 at 7:30 a.m. & 6:00 p.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. COPIES OF PROFESSIONALLY STAMPED PLANS The official copy of architectural /engineering/landscape plans maintained by the City may be inspected, but cannot be copied without the City first requesting the written permission of the licensed or registered professional who signed the document and the original or current property owner. (Cal. Health & Safety Code § 19851.) In summary, a request made by the City via registered or certified mail for written permission from the professional must give the professional at least 30 days to respond and be accompanied by a statutorily prescribed affidavit signed by the person requesting copies, attesting that the copy of the plans shall only be used for the maintenance, operation, and use of the building, that the drawings are instruments of professional service and are incomplete without the interpretation of the certified, licensed, or registered professional of record, and that a licensed architect who signs and stamps plans, specifications, reports, or documents shall not be responsible for damage caused by subsequent unauthorized changes to or uses of those plans. GOVERNOR NEWSOM ISSUES EXECUTIVE ORDER ON EXTENDING DEADLINES IMPACTED BY COVID-19 SACRAMENTO — Governor Gavin Newsom issued an executive order that extends critical deadlines due to the impact of the COVID-19 pandemic. The executive order extends deadlines for certification requirements for public school project inspectors who previously passed an initial evaluation. It gives the State Fire Marshal 60 days to publish lists of building materials requirements and registration renewals for flame-retardant fabrics and applications. Additionally, the order extends for 60 days the expiration dates for notaries public whose commissions are set to expire. The order also makes it clear that notaries public can use an expired Department of Motor Vehicle driver's license or identification card to confirm identification. Also, the order enhances public safety by allowing retired peace officers to temporarily be reemployed for up to a year if they left the agency in good standing. Finally, the order extends by 60 days certain procedural deadlines of the Department of Industrial Relations, including the deadline for workers to file wage claims with the Labor Commissioner. DOORS REOPEN TO THE PUBLIC AT CITY HALL On May 18, 2020, City Hall will reopen its doors to the public. For everyone's safety, we encourage applicants to continue conducting business via email, phones and teleconference unless absolutely necessary. Thank you for your continued support in helping keep everyone safer at home. r iLL06 n,u.°0'ijn� `wy- 870,,y r"di"v / dFdfl rJJOd c witr ‘u,/°a1I° 'Pe) °Moiling flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MAY 06, 2020 ADA IMPROVEMENTS AT CITY HALL Among other requirements, the Americans with Disability Act (ADA) of 1990 calls for public facilities to be accessible to individuals with disabilities. City Hall was constructed in the 1950s well before ADA codes were in existence. Minor modifications were made since the initial construction but the facility is outdated and is in need of improvements to be brought to current codes. In January 2020, the City Council hired an architectural and engineering firm to prepare a set of construction documents that, if implemented, would bring City Hall into compliance with ADA codes. On Monday, May 1 1, 2020, the City Council will be reviewing improvement options starting with the restrooms at City Hall. LA COUNTY DEPARTMENT OF PUBLIC HEALTH REPORTED 2 CONFIRMED CASES OF COVID- 19 FOR ROLLING HILLS http://www.publichealth.lacounty.gov/media/Corona virus/locations.htm LATEST INFORMATION ON GOVERNOR NEWSOM'S GREAT PLATES DELIVERED On April 24, 2020, Governor Gavin Newsom announced the launch of a first -in -the -nation meal delivery service for California's older adults. Great Plates Delivered has two purposes: 1. Help seniors and other adults at high risk from COVID-19 to stay home and stay healthy by delivering three nutritious meals a day, and 2. Provide essential economic stimulus to local businesses struggling to stay afloat during the COVID-19 crisis. Local programs are getting set up rapidly. Do you want your restaurant to participate? Please access the link: https://covid 19.ca.aov/restaurants-deliver-home-meals- for-seniors/ California Water Service Even though we're 6 feet apart, we're all in this together. In response to the COVID-19 pandemic, California Water Service requested permission to freeze rates and delay any rate changes until January 1, 2021. This was done to ensure customers continue to have access to safe, reliable water utility service. If you have any questions or need any additional information, contact Customer Service (310)257-1400 or https://www.calwater.com/ ROLLING HILLS CRIMES REPORTED For the time period March 19 - March 25, 2020 1 Residential Burglary UPCOMING CITY MEETINGS City Council Meeting 05/11/20 at 7:00 p.m. Planning Commission Meeting 05/19/20 at 7:30 a.m. & 6:00 p.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. LIVE. S„C.M Of rulLIC MEETINGS Issue No. 20-12 LIVE STREAM OF PUBLIC MEETINGS The City has transitioned to on-line streaming of its public meetings due to the COVID-19 pandemic and the response has been tremendous. The shift has resulted in more civic engagement. City Council, Commission, and Committee meetings can be heard live or on -demand via the City's website. We are improving our services to better serve you and we hope the changes are beneficial. Visit the City's website at www.Rolling-Hills.org and click on "Live Stream of Public: Meetings". THE CITY COUNCIL CONSIDERS ANOTHER ROUND OF FIRE FUEL ABATEMENT IN THE PRESERVE IN THE AREAS IMMEDIATELY ADJACENT TO ROLLING HILLS In October 2019, the City Council approved approximately $34,000 to have the Palos Verdes Peninsula Land Conservancy (Conservancy) remove fire fuel in the areas adjacent to the border with Rolling Hills. Additionally, in an attempt to eradicate the Mustard plant, the City Council also committed budget to mow the regrowth of Mustard plant every spring for the next three years. The Conservancy advised that complete eradication of Mustard plant is possible if the plant is mowed prior to the dropping of seeds for a period of three to five years. The first spring mowing of Mustard plant commenced on April 20, 2020. Here is a link to a map outlining the work approved in October 2019 shown in shades of blue. https://legistarweb- production.s3.amazonaws.com/uploads/atta chment/pdf/578154/RH Map l.pdf In February 2020, the Conservancy reported that the fire fuel removal work from October 2019 was near completion. The City Council requested the Conservancy to provide a second round of fire fuel removal work. At the April 27, 2020 City Council meeting, the Conservancy proposed Mustard and Acacia plants removal in the areas outlined. in shades of pink in the map referenced above. Although generally in favor of moving forward with the work, the City Council requested cost estimate to perform Mustard plant eradication work as with the first round. The City Council will be discussing the proposal for the second round of work on May 1 1, 2020. Based on the Los Angeles County Fire Department modeling of wildfire potentials using weather data from past wildfire events, and weather patterns for the Peninsula, the areas selected for the first and second rounds of fire fuel abatement in the Preserve are projected to be the areas of highest risk for another wildfire event. Residents of Rolling Hills have noticed the fire fuel abatement work in the Preserve. Below, is a photograph captured from a distance by a resident showing the extent of the Mustard plant removal. The resident expressed his appreciation for the City Council's on -going commitment to wildfire mitigation measures. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 11, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda.. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. CITY COUNCIL COMMITTEE ASSIGNMENTS RECOMMENDATION: APPROVE AS PRESENTED D. SOUTHERN CALIFORNIA EDISION 2019 RELIABILITY REPORT RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. ZONING CASE NO. 20-03: REQUEST FOR A VARIANCE FOR CONSTRUCTION OF A NEW 400 SQUARE FOOT SWIMMING POOL AND SPA IN THE FRONT YARD LOCATED AT 52 PORTUGUESE BEND ROAD. (WACHS) 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER AND APPROVE A PROPOSAL FROM PALOS VERDES PENINSULA LAND CONSERVANCY FOR ADDITIONAL FIRE FUEL REMOVAL WORK IN THE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER 8. NEW BUSINESS A. ACCEPT THE FY 2019-2020 TRAFFIC SIGNING, STRIPING, AND PAVEMENT MARKING PROJECT AS COMPLETE AND IN CONFORMANCE WITH THE CONTRACT PLANS AND SPECIFICATIONS AND AUTHORIZE THE NOTICE OF COMPLETION TO BE FILED WITH THE LOS ANGELES COUNTY RECORDER'S OFFICE. B. REPORT OUT BY FINANCE/BUDGET/AUDIT COMMITTEE ON FINANCIAL AND INVESTMENT POLICIES, AND SCHEDULE OF FEE AND CHARGES; FY 2020-2021 BUDGET PRIORITIES C. CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY HALL TO COMPLY WITH ADA CODES, SELECT AN OPTION TO CONTINUE THE DEVELOPMENT OF CONSTURCTION PLANS AND DIRECT STAFF TO CONDUCT OUTREACH. D. RECEIVE AND FILE DRAFT CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2020-2021 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Next regular meeting: Tuesday, May 26, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to.your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tLLO6 viu.o0'0vv'00?1/ BU//O / yvoa/ puw a'an�n/ion/ o/Koi`in9 Jti� flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MAY 01, 2020 Ai ANIMAL ADOPTION FEES WAIVED If you've thought about adopting or fostering a pet during the COVID-19 crisis, now may be a good time to give it a try. In case you missed it, LA County's Department of Animal Care and Control (DACC) announced, last week, that adoption fees at all seven animal care centers across the County are being waived in an effort to place animals in homes. Fee waived adoptions are made possible thanks to an $80,000 grant awarded by the Petco Foundation to support life-saving efforts for LA County animals. This investment will also allow DACC to undertake other lifesaving measures including: • purchasing necessary medical equipment; and • partnering with veterinary partners to provide pets in DACC care extensive medical treatment beyond the regular capacity of DACC's medical program. If you wish to adopt, you must first make an appointment to visit your local care center. To find your local care center, click here. For more information on fostering a pet, volunteering from home or to make a donation, visit www.animalcare.lacounty.gov. DEAD VEGETATION CLEARANCE Now is the time to clear your property of all dead vegetation and dead/alive tumbleweeds. Fire season is in full effect and the green waste date from Republic has been changed to May 13, 2020. Please take advantage of this later date to make your property and the community safer. Please call Republic if you have any questions regarding the green waste pick up, you may reach them at (800) 299-4898. GROCERY BAG FEES WAIVED; CONSUMPTION OF ALCOHOL ON PUBLIC PROPERTY PROHIBITED In response to concerns about the potential risk of COVID- 19 infection from reusable grocery bags, the City of Hermosa Beach issued an executive order suspending the City's ten cent paper bag fees. With many grocery stores requiring customers to use paper bags or bag their own groceries if they are using reusable bags, the California Grocers Association had requested the suspension to give stores the flexibility to make operational decisions based on public health concerns. The City's executive order issued Monday also addresses takeout alcohol purchases, temporarily allowed under ABC regulations, requiring that any alcohol purchased is provided concurrently with food orders to reduce instances of customers consuming alcohol on public property while waiting for their food to be ready. This order restates current ordinances regarding the consumption of alcohol on or adjacent to the premises. Executive Order 2020-02 goes into effect immediately and will be placed on the City Council agenda for confirmation at their next meeting. UPCOMING CITY MEETINGS City Council Meeting 05/11/20 at 7:00 p.m. Planning Commission Meeting 05/19/20 at 7:30 a.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. Issue No. 20-11 Live Stream of Public Meetings The COVID-19 pandemic has revolutionized how public meetings are held. The City has transitioned to streaming meetings since public gatherings are banned by order of the Governor. We've noticed our residents are listening and submitting public comment via email. Our first meeting on March 30th had 8 live listeners while there were 50 listeners on April 27th. This increase is positive and it is equally impressive that participation is occurring after the fact. All meeting audio is archived on the website and those numbers have increased as well. Initially 25 people listened to the archive and we are up to 75. We are learning and improving with each meeting conducted. Visit the City's website to listen live or select the archive to engage at your convenience. RESTAURANTS DELIVER: HOME MEALS FOR SENIORS PROGRAM The City of Rolling Hills continues to provide COVID-19 related information as we receive them. The most recent information we received is in regards to Governor Newsom's proposed Restaurants Deliver: Home Meals for Seniors Program. The Program, the first of its kind in the nation, has two purposes: 1) help older and other adults at high risk from COVID-19 to stay home and stay healthy by delivering three nutritious meals a day, and 2) provide essential economic stimulus to local businesses and workers struggling to stay afloat during the COVID crisis. Staff is still currently waiting for more information from the State regarding how restaurant owners can apply to become part of the Program. The State is in the process of stablishing guidelines and we hope to provide that information to our residents as soon as it is released. Below, is an overview of what we know to date. Please access https://COVID19.CA.GOV/ if you would like to learn more about the Program. • 5 FAQs will be uploaded to the website • This program currently expires on May 10th but the State has asked for a 90 day extension • The County is most likely to administer the Program through DPSS While we wait for more information on the Program, please check out the resources below for programs that are available now: • Enter your location into 211.org to find local services, such as nutrition, financial, health care, and housing assistance. Every community has an Aging and Adult Info Line to connect to aging and adult services: 1- 800-510-2020. • Visit the California Department of Aging's COVID-19 page for a list of resources for older and other at -risk adults. • Do you suspect someone is being neglected or abused? Call Adult Protective Services at 833-401- 0832. • Suspect fraud? AARP has a Fraud Watch Network Helpline: 877-908-3360. • Concerned about someone with dementia or Alzheimer's or their caregiver? Call the Alzheimer's Association: 800-272-3900. • Reach out to California's COVID-19 hotline for questions about coronavirus: 833-422-4255 (833-4CA- 4ALL). AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 11, 2020 . 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY'OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. CITY COUNCIL COMMITTEE ASSIGNMENTS RECOMMENDATION: APPROVE AS PRESENTED 7. COMMISSION ITEMS A. ZONING CASE NO. 20-03: REQUEST FOR A VARIANCE FOR CONSTRUCTION OF A NEW 400 SQUARE FOOT SWIMMING POOL AND SPA IN THE FRONT YARD LOCATED AT 52 PORTUGUESE BEND ROAD. (WACHS) 8. PUBLIC HEARINGS NONE. 9. OLD BUSINESS A. UPDATE ON EASTFIELD UNDERGROUNDING PROJECT. B. UPDATE ON CITY HALL ADA IMPROVEMENT PROJECT. C. CONSIDER AND APPROVE A PROPOSAL FROM PALOS VERDES PENINSULA LAND CONSERVANCY FOR ADDITIONAL FIRE FUEL REMOVAL WORK IN THE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER 10. NEW BUSINESS A. REPORT OUT BY FINANCE/BUDGET/AUDIT COMMITTEE ON FINANCIAL AND INVESTMENT POLICIES, AND SCHEDULE OF FEE AND CHARGES; FY 2020-2021 BUDGET PRIORITIES. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 12. MATTERS FROM STAFF NONE. 13. ADJOURNMENT • Next regular meeting: Tuesday, May 26, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. bL LO6 v1uJo0 0 vd `C0 'i "WV yvoy pu9c-p a'dfBnJiod L `1�1iY "WVt 4,'0 City opun, JId/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson APRIL 24, 2020 . Issue No. 20-10 NEW UPDATED SPRING SEMI-ANNUAL DATES X6,4 RESERVICES PUBLIC FRRepOM ubli REPUBLICeS SEwillRVICES sending new Spring semi-annual dates via postcard to all individuals: • Greenwaste: Wednesday, May 13th • Shred and E -waste: Saturday, May 16th • Bulky Item Collection: Wednesday, May 20th SOUTHBAY ALERT COVID-19 SURVEY #2: As we strive to help support our community, your feedback is incredibly valuable in helping address your concerns. Thank you for taking the time to provide your comments. To access the survey, please access: www.surveymonkey.com/r/Z9ZD2NW. Residents are encouraged to register to receive emergency alerts. They can do so by visiting at www.alertsouthbay.com or by texting RHCOVID19 to 888777. RELIEF ASSISTANCE If you or a loved one has lost your job, or need assistance, the County of Los Angeles has several ways to help. For help with accessing food, cash, health or in -home care programs, apply online at www.dpss.lacounty.gov.For assistance over the phone, call (866) 613-3777. HEAT WAVE Here is some helpful information from the Public Health: • Drink plenty of water and keep hydrated throughout the day. • If you must go out, plan your day to avoid going out during the hottest hours, and wear sunscreen. Wear lightweight, light-colored clothes, and bring a hat or umbrella with you. • Cars get very hot. Don't leave children or pets in cars, and call 911 if you see a child or pet in a car alone. • Beware of heat -related illness, like heat stroke and call 911 if you see these symptoms: high body temperature, vomiting, and pale and clammy skin. • Check on those at risk, like the sick, older adults, pregnant women, and children. • Avoid working out wearing face coverings or masks not intended for athletic purposes; this means avoiding contact with others while you work out. ROLLING HILLS CRIMES REPORTED For the time period March 15 - March 21, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 04/27/20 at 7:00 p.m. Special Planning Commission Meeting 05/01/20 at 7:30 a.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. RULE 20A - POWERLINE UNDERGROUNDING CREDITS THREATENED For more than five decades, cities across California have relied on Rule 20A to help improve their streetscapes and make their communities safer. The California Public Utilities Commission enacted the Rule 20 Program, consisting of Rule 20A, B, C and D, that requires the largest utilities (PG&E, SDG&E AND SCE) to allocate monetary credits for cities each year to help fund undergrounding programs. Cities use these credits to relocate overhead power line underground. In recent years, the Program has been criticize for failing to focus on undergrounding projects that improve safety. The failure to focus on safety improvement projects has resulted in the CPUC considering revisions to the Rule 20 Program. On February 13, 2020, the CPUC issued a Staff Proposal recommending changing the Program. The Proposal recommends to sun set Rule 20A (rate payer - allocations -projects) over a 10 -year period and replace with a modified Rule 20B and C program. The proposed modifications would change the way the credits are allocated to cities and how credits are used by cities to fund undergrounding projects. Additionally, the credit trading (cities buy credits from other cities, usually at discounted rate) is proposed for elimination. Instead of credit allocations, the proposal calls for beefing up Rule 20B and Rule 20C both consisting of contributions from property owners to underground overhead utilities. The Proposal would make it harder for cities to underground overhead power lines. The League of California Cities is monitoring this issue very closely and requested that the Rule 20A program not be eliminated, and to continue the credit trading. The City of Rolling Hills supports the League of California Cities position. Additionally, the League of California Cities encourages the rulemaking to include wildfire mitigation as an eligible criteria for using credits under the Rule 20A program. SCHEDULE A COVID-19 TEST s. To find out if you're eligible for a test and to schedule an ap pointment at a drive -up mobile testing site in Los Angeles County, please access: https:/./lacovidprod.service-now.com/rrs CITY HALL - NOTARY SERVICES The City Clerk continues to provide notary services at City Hall by appointments only. Please call 310-377-1521 or email the City Clerk at ycoronel@cityofrh.net to make an appointment. 211 L.A. COUNTY qmitLos Angeles County residents, renters, and business owners, including persons with disabilities and others Get Connected. Get Help .• with access and functional needs, may call 211 L.A. County at any time for emergency preparedness information and other referral services. The toll -free 2-1-1 number is available 24 hours a day and seven days a week. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 27, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting. will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MARCH 2020. RECOMMENDATION: APPROVE AS PRESENTED D. FINANCIAL STATEMENTS FOR THE FIRST QUARTER OF 2020. RECOMMENDATION: APPROVE AS PRESENTED E. UPDATED CITY COUCIL BUDGET CALENDAR FOR FY 2020-2021. RECOMMENDATION: APPROVE AS PRESENTED F. NEW 2020 SPING CLEANUP DATES. RECOMMENDATION: APPROVE AS PRESENTED 7. COMMISSION ITEMS NONE. 8. PUBLIC HEARINGS NONE. 9. OLD BUSINESS A. UPDATE ON MEASURE W - SAFE CLEAN WATER PROGRAM TRANSFER AGREEMENT TO RECEIVE LOCAL RETURN ALLOCATIONS. B. UPDATE ON THE LOS ANGELES COUNTY REVIEW OF THE CITY'S SEWER FEASIBILITY STUDY PHASE II PROJECT. C. STRATEGIC PLANNING WORKSHOP DISCUSSION #3. 10. NEW BUSINESS A. CONSIDER AND APPROVE A PROPOSAL FROM PALOS VERDES PENINSULA LAND CONSERVANCY FOR ADDITIONAL VEGETATION MANAGEMENT WORK IN THE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER. B. PRESENTATION ON A POTENTIAL PROJECT TO ELIMINATE STORMWATER DISCHARGE AT ONE DISCHARGE POINT FROM THE CITY TO THE RECEIVING WATERS. C. FY 2020/21 BUDGET PREPARATION DOCUMENTS FY 2019/2020 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS FY 2020/2021 CONSUMER PRICE INDEX (CPI) ADJUSTMENT FOR BUDGET. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDER REQUEST FROM MAYOR JEFF PIEPER TO DISCUSS TIMING FOR RE -OPENING ROLLING HILLS CITY HALL TO THE PUBLIC. 12. MATTERS FROM STAFF 13. ADJOURNMENT Next regular meeting: Monday, May 11, 2020 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. hLL06 VILJOO'I/V) vi/BtiG/°cf 1""a pvacp af"6";J0d 1w—BUrd/°41'C) City o/Ko//in9 flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson APRIL 08, 2020 Issue No. 20-08.5 NEW UPDATED SPRING SEMI-ANNUAL DATES FROM REPUBLIC SERVICES Republic Services will be sending new Spring semi-annual dates: • Greenwaste: Wednesday, May 131h • Shred and E -waste: Saturday, May 16th • Bulky Item Collection: Wednesday, May 20th PAST REPUBLIC SERVICES SERVICE RATE INCREASES SUBSIDIZED BY THE CITY On behalf of Republic Services, the City invoices residents via the property tax bill. Going back to Fiscal Year 2017- 2018 (July 1, 2017 through June 30, 2018), the City paid Republic Services $1,131 per parcel per year. Since Fiscal Year 2016-2017, the City has been charging residents $1,100 per parcel per year. Per the current contract with Republic Services (due to expire on June 30, 2020), the service rate is adjusted annually per the Consumer Price Index for the Los Angeles -Riverside -Orange County area based on the data for the month of March. Annual adjustments are capped at 5%. The rate increase for Fiscal Year 2019-2020 was 3.9%. Adjustments take place every July. Based on audited financial information, the City subsidized approximately $6,000 in solid waste service fees for the residents in Fiscal Year 2016-2017, $25,000 in Fiscal Year 2017-2018, and $61,700 in Fiscal Year 2019-2020 for a total of $92,700. The recent contract discussions with Republic Services resulted in a proposed 7.4% service rate increase for Fiscal Year 2020-2021. If the negotiated contract with Republic Services is accepted by the City Council and the City Council decides to continue the subsidy, the City stands to subsidize $131,520 for Fiscal Year 2020-2021. On April 13, 2020. The City Council will be discussing the amended agreement with Republic Services to continue to serve the City for the next nine years. At the same meeting, the City Council will also be discussing the subsidy and whether to continue the subsidy going forward. LA COUNTY BUILDING AND SAFETY In order to meet the County of Los Angeles Public Health Department's "Safer at Home" Order, LA County Building and Safety's management personnel have been working relentlessly to find ways to switch all services on-line. As of April 8, 2020, LA County accomplished this task and is now accepting payments on-line using credit cards. To avail of this service, a 3% charge will be added to the customer's final bill. Customers still have the option to pay by check however it would take longer to process because LA County facilities remain closed to the public. ROLLING HILLS CRIMES REPORTED For the time period February 15 - March 21, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting & Joint Meeting with the Planning Commission 04/13/20 at 6:00 p.m. Planning Commission Meeting 04/21/20 at 6:30 p.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. } FREE MEALS FOR OLDER ADULTS IMPACTED BY COVID-19 The County of Los Angeles is providing free meals to older adults age 65 and older who are impacted by the COVID-19 crisis. Please call 1-800-510-2020 to request services. Meals are provided either at distribution sites or via home delivery. The County is transitioning to home - delivered meals at most locations. Older adults 65 and older must send a family member, friend, or caregiver who is under the age of 65 to pick up meals at their assigned site. Please see the map showing distribution sites: https://www.google.com/maps/d/embed?mid=1 paB MfsRasS4r9Px4xiOGYCfxA4- J9y2E&I1=34.03076789 104817%2C - 1 18.13568714999201&z=9. For more information please visit: https://wdacs.lacounty.gov/covid- 19/?fbclid=lwAR0ZSc13FXResLIc2u8k3VqusOPRA3g0IFAA Auo9Siee-W45db9-p7Ww9Dw. LA COUNTY WDACS TO LAUNCH $500,000 EMPLOYER ASSISTANCE GRANT FUND Grant funding may be used for the following. Funds cannot be used to satisfy any outstanding tax liens, legal judgements, any lobbying activities, employee payroll, or fringe benefit expenses. The application site will open on Thursday, April 9. Visit the following link: httos://mywdacs.force.com/community/WDACSGrant ManaaementLogin. • Mortgage payments • Bridge funding to other lending or financial resources • Working capital costs • Inventory • Rent • Utility expenses • Other debt obligations incurred before the covered period COVID-19 SURVEY RESULTS On the previous Blue Newsletter, we asked our residents to respond to a survey that was put together by Southbay cities requesting general information about how local residents feel about COVID-19, what type of assistance they may need, adequacy of information being provided, preferred way of communication, etc. The main purpose of the survey was to prevent information overload and to focus on information our local residents wants to hear. There were seven questions asked and 46 Rolling Hills residents responded. In summary of the 46 residents who responded, 37% are very worried about how COVID-19 will personally impact them, 74% have general anxiety, 54% can sustain their current situation for 3 months or more, 39% would like the City Leadership Team to communicate about COVID-19 a few times a week and 67% prefer communication through email. Of the 46, 40 responded about their single greatest concern. The answers consisted of: containing the virus, availability of medical help, welfare of the first responder and family members, economy, home schooling, availability of tests, isolation and when it will end. Based on the results of the survey, the City is currently reviewing its current practices to see how we can better address our residents' concerns. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 13, 2020 6:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public through April 19 2020. A live audio of the City Council meeting will available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (http://www.rollinq-hills.orq/Archive.asox?AMID=70). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel(@.citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JANUARY 27, 2020, REGULAR MEETING OF FEBRUARY 10, 2020, REGULAR MEETING OF FEBRUARY 24, 2020, REGULAR MEETING OF MARCH 09, 2020, REGULAR MEETING OF MARCH 23, 2020 AND ADJOURNED MEETING ON MARCH 30, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. PROCLAMATION TO DEDICATE THE MONTH OF APRIL AS °SAVE A LIFE" MONTH. RECOMMENDATION: APPROVE AS PRESENTED 5. PRESENTATION OF CITY COUNCIL REORGANIZATION A. PRESENTATION OF NEW MAYOR AND MAYOR PRO-TEM. B. PRESENTATION TO MAYOR MIRSCH IN RECOGNITION OF HER SERVICE DURING HER 2019-2020 TERM AS MAYOR. C. COMMENTS FROM OUTGOING MAYOR. 6. JOINT MEETING BETWEEN THE CITY COUNCIL AND THE PLANNING COMMISSION A. JOINT DISCUSSION BETWEENN THE CITY COUNCIL AND PLANNING COMMISSION. 7. COMMISSION ITEMS NONE. 8. PUBLIC HEARINGS NONE. 9. OLD BUSINESS A. STRATEGIC PLANNING WORKSHOP DISCUSSION #3. 10. NEW BUSINESS A. APPROVE SOLID WASTE CONTRACT WITH REPUBLIC SERVICES. B. DISCUSS REFUSE RATE ABSORPTION. C. APPROVE AGREEMENT WITH URBAN FUTURES (FINANCIAL ADVISOR FOR UNDERGROUNDING PROJECT). D. APPROVE RFP TO SOLICIT CONSULTING SERVICES TO PREPARE SAFETY ELEMENT. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 12. MATTERS FROM STAFF A. REPORT ON HOUSING ELEMENT COMPLIANCE ACTION PLAN WITH HCD. B. RECEIVE AND FILE FIRST QUARTER 2020 REPORT ON FIRE FUEL ABATEMENT ENFORCEMENT CASES. 13. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the Califomia Environmental Quality Act (CEQA) Guidelines unless otherwise stated. 7L LO6 nluio0 0 ud pz-d1�u Y "9""14°d r 11'1/ / "WV t 41g C1t, o/Kottin, flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org SPECIAL EDITION OF THE BLUE NEWSLETTER CITY BUSINESS CONTINUES VIA PHONE, EMAIL AND/OR BY APPOINTMENT In response to the Coronavirus (COVID-19), the City of Rolling Hills continues to monitor guidance from the Los Angeles County Department of Public Health, the California Department of Public Health and the Center for Disease Control and Prevention. On March 19, 2020, the California Governor issued Executive Order N-32-20 which requires residents to stay home except to perform or obtain essential services while practicing social distancing and maintaining a distance of six feet from others. On March 21, 2020, the Los Angeles County Department of Public Health issued a revised Safer at Home Order that aligns with Executive Order N-32-20. The purpose of these Orders is to deter the spread of COVID-19 by preventing people from being in unnecessary close contact. To protect the health and well-being of the community and the City Hall staff from the spread of COVID-19, the City will continue to serve you via phone, email and/or by appointment. City Hall will continue to be closed to the public through April 19, 2020 until further notice. City staff can be all reached at (310) 377-1521 and staff emails are as follows: Elaine Jeng, City Manager - ejeng@cityofrh.net Meredith Elguira, Planning and Community Services Director - melguira@cityofrh.net Yohana Coronel, City Clerk - ycoronel@cityofrh.net Delia Aranda, Dead Vegetation/Code Enforcement Officer - daranda@cityofrh.net Connie Viramontes, Administrative Assistant - cviramontes@cityofrh.net To reduce the risk of spreading illness to others, the Los Angeles Department of Public Health recommends the following: • Stay home if you are sick and/or need to care for a sick family member; • Wash hands often with soap and water for at least 20 seconds; • Avoid touching eyes, nose, or mouth with unwashed hands; • Avoid close contact with people who are sick; • Cover mouth and nose when coughing or sneezing using a tissue or sleeve (not hands); and • Clean and disinfect objects and surfaces often. For more information please visit the following sites: • Los Angeles County Department of Public. Health http://publichealth.lacounty.gov/media/Coronavirus/ • California Department of Public Health https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/Immunization/nCOV201 9.aspx • Centers for Disease Control and Prevention (CDC) http://www.cdc.gov/coronavirus/novel-coronavirus-2019.html • World Health Organization https://www.who.int/health-topics/coronavirus city OA, 2Portu,//u//eeaaeaa C�end /Goad KoLy Jdil4 l.aliArnia 90274 Cty o/ 0/iing flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 27, 2020 Issue No. 20-07.5 UNPRECEDENTED TIMES CALL FOR EXTRODINARY ACTIONS I am amazed by the community's outpour of support, donation of time and resources to assist those that are in need due to the pandemic. In anticipation of the days to come, I am confident that the community will hold strong on the sense of community with potential reports of COVID-19 cases in the Peninsula. Residents of Rolling Hills, I thank you for being a great community. Your City Manager, Elaine Jeng. EASTFIELD GATE CLOSURE On Thursday, March 26, 2020 at 8am, the Rolling Hills Community Association (RHCA) notified the community via DwellingLlVE that Eastfield Gate is temporarily closed to visitor traffic. Guests and service providers were requested to be directed to the Crest Road West or the Main Gate. The notice stated that resident can continue to use the gate with transponders and the exit lane remained open. The RHCA Manager informed City staff that the gate closure was due to a gate staff testing positive for COVID-19. The gate staff worked the graveyard shift at the Eastfied Gate. The RHCA is making provisions to sanitize and disinfect the gate house and taking actions per the Los Angeles County Department of Public Health directives and guidelines in responding to the confirmed case. ADDENDUM TO SAFER AT HOME ORDER FOR CONTROL OF COVID-19, TEMPORARY CLOSURE OF PUBLIC TRAILS AND TRAILHEADS, BEACHES, PIERS, BEACH BIKE PATHS AND BEACH ACCESS POINTS. The current Order amends the Health Officer Order of March 21, 2020, to include the temporary closure of all public beaches, public trails, and trailheads with the Public Health Jurisdiction of County of Los Angeles. The County of Los Angeles Public Health Jurisdiction is defined as all unincorporated areas and cities within the county of Los Angeles, with the exception of the cities of Long Beach and Pasadena. The amended Order can be found on the County Public Health website: http://www.publichealth.lacounty.gov/media/Coronavir us/HOO BeachesandTrails 3.27.20 FINAL.pdf CORRECTION: CITY COUNCIL MEETING ON MONDAY, MARCH 30, 2020 IS AN ADJOURNED MEETING AND NOT A SPECIAL MEETING. At the regularly scheduled City Council meeting on March 23, 2020, the Council decided to adjourn the meeting to Monday, March 30, 2020. The March 30, 2020 will be a continuation of the March 23, 2020 meeting, with a brief recap followed by the discussion on reopening City Hall to the public on April 1, 2020. To adhere to Safer at Home Orders by the LA County Department of Public Health and the Governor's Executive Orders, future City Council meetings will be streamed live (audio only) on the City's Website until further notice. Public comments will be accepted by and read into records by the City Clerk in real time. Please submit your comments to City Clerk at ycoronel@cityofrh.net. The City Council agenda can be found on the city's website: http://www.rolling- hills.orq/Archive.aspx?AMID=70. Live stream (audio) of the City Council meeting can be accessed on the City's website: htIos://rollinahills.granicus.com/ViewPublisher.php?view id=1 NEW LA COUNTY PUBLIC HEALTH DEPARTMENT, HEALTH ORDERS: SELF -QUARANTINE AND SELF -ISOLATION The LA County Health Officer has issued two new separate orders to help slow the spread of COVID-19: • Self -quarantine of anyone exposed to an individual diagnosed with or likely to have COVID-19. • Self -isolation of anyone diagnosed with or showing symptoms consistent with COVID-19 within 14 days of being in close contact with a person who had or was believed to have COVID-19. Individuals who test positive for COVID-19, and those who are told by a clinician they are presumed to be positive for COVID-19 are required to self -isolate for a period of: • At least 3 days without symptoms, including being fever free without taking medicine; and • 7 days since symptoms started, whichever is longer. Those who have been in close contact with someone who is positive or presumed positive must quarantine themselves for 14 days from the last time they had contact with the ill person. "It is critically important that everyone adheres to all the social distancing measures and practice good public health hygiene, including washing hands as frequently as possible," said Dr. Barbara Ferrer, Director of the L.A. County Department of Public Health. "Individuals covered by these Orders should still contact their providers to get advice if they feel their symptoms are worsening." Self -Quarantine Order Self -Isolation Order (Exposed) (Diagnosed) • Required for anyone exposed to a person • Required for anyone diagnosed with or diagnosed with or likely to have COVID-19. showing symptoms consistent with • You must stay in quarantine for 14 days from the last time you had contact with the ill person. COVID-19 within 14 days of being in close contact with a person who had or was believed to have • You cannot leave your COVID-19. place of quarantine for all 14 days. • Self -isolation period must last at least 3 • Only exception to leave quarantine is to receive medical care. days without symptoms, including being fever free • If you develop even mild COVID-19 symptoms, you must self -isolate at home and away from others. without taking medicine, and 7 days since symptoms started, whichever is longer. • Notify anyone you've had close contact with while symptomatic to self - quarantine themselves. • Only exception to leave self -isolation is to receive medical care. AGENDA CITY COUNCIL CITY OF ROLLING HILLS ADJOURNED MEETING MONDAY, MARCH 30, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. Pursuant to Government Code Section 54953(b) and California Governor's Executive Order N-25-20, and N-29-20 all Councilmembers will participate by teleconference. The City Council Meeting will not be accessible to the public but the live audio will be streaming live and will be made available on the City's website. Members of the public may submit comments in real time by emailing the City Clerk at vcoronel a(�,citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS RE -OPENING CITY HALL TO THE PUBLIC ON APRIL 1, 2020. 5. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. bLL06 v?u+o0'Ove? ' 'f Buw0ar Pvoa/ pu?91 "anBnliod w?ff^ Bu7,oaf/o t pe) C1t, flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MARCH 19, 2020 Issue No. 20-06.5 SUPPORT OF SENIORS AND HOMEBOUND POPULATION WITHIN THE COMMUNITY Pavilions in the Peninsula Shopping Center is offering "Seniors Only" shopping hours Monday - Friday 7am - 8am. Gelson's Market in Manhattan Beach is open to seniors 65 years and older also from 7am to 8am (707 N. Sepulveda Blvd., Manhattan Beach). The Los Angeles County Sheriff's Department Lomita Station is committed to conducting welfare checks on seniors, the homebound population and people with special care. As the response activities to the spread of the coronavirus continues, the seniors, homebound population and people with special care will need the assistance and attention of the community. The City needs your help! Please call the Lomita Sheriff's Department at (310) 539-1661 to ask for a welfare check on your neighbor or resident. Please contact Claudia Feld, Co -Chairman of the Community Association Needs of Seniors Committee at (310) 377 - 3873 and/or Delia Aranda, at City Hall at 310-377-1521, if you know of a neighbor or resident within the community who requires special assistance. Lead Block Captains Arlene and Gene Honbo are working with the Block Captains to provide assistance in the community by soliciting volunteers to assist with shopping for groceries and/or provide moral support while adhering to social distancing requirements. Elsewhere in the country, communities are doing extraordinary things to help one another to overcome this pandemic. The City Council and City staff are committed to the wellbeing of the community and will continue to seek ways to provide support. GOVERNOR'S EXECUTIVE ORDER SUSPENDING CERTAIN PROVISIONS OF THE BROWN ACT WITH RESPECT TO PUBLIC MEETINGS In response to the spread of COVID-19, the Governor has suspended certain provisions of the Brown Act to allow public meetings to be conducted remotely. At this time, the City's phone system and technology infrastructure will not allow the public to access the meeting online. City staff is working with several vendors to stream the audio of Council meetings on the City's website. In the meantime, the City will conduct the March 23, 2020 City Council meeting with City Hall open to the public. Adjustments to the chamber has been made by arranging the seating for Councilmembers, staff and the public to adhere to the social distancing requirements. In lieu of attending the meeting, you can submit your comments to the City Clerk Yohana Coronel at ycoronel@cityofrh.net prior to 7pm on Monday, March 23, 2020. Your comments will be read into the records at the meeting by the City Clerk. ROLLING HILLS CRIMES REPORTED For the time period February 1, 2020 - February 15, 2020 NONE. 5 UPCOMING CITY MEETINGS City Council Meeting 03/23/20 at 7:00 p.m. Planning Commission Meeting 04/21/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 - CANCELLED > CITY SERVICES AMID RESPONSE TO COVID-19 PANDEMIC: DEAD VEGETATION/CODE COMPLAINTS City staff, Delia Aranda, will continue to conduct site inspections provided that the social distancing requirements are met. Delia continues to make progress with existing complaints. In lieu of in -person visits, Delia is transitioned to teleconferencing. While it is difficult to converse without the ability to point and reference site elements, to the extent possible, site photographs will be used for reference. If you need to file a complaint and/or have questions, please call Delia Aranda at (310) 377 - 1521 or email at daranda@cityofrh.net. When filing a complaint please include pictures, if possible, subject's address, a detail description of the complaint and a call back number. DEVELOPMENT PROJECT SERVICES The Planning and Community Services Department continues to accept architectural and engineering plans and conduct plan checks via email/online. If needed, plans may also be dropped off and picked up at the main entrance of City Hall. For your convenience, a bin has been placed in front of the main doors. City staff conduct retrieval every two hours. Applicants may also call in or email to schedule site inspections. Similarly, the Los Angeles County Building and Safety Department has also closed their public counter until the end of March 2020. However, they will continue to accept electronic files for plan checks and provide inspection services by appointment only. To reach the LA County Building and Safety Department, please call (310) 534-3760. For additional information regarding development project services, please do not hesitate to call Meredith T. Elguira at (310) 377-1521 or by email at melguira@cityofrh.net. City staff also reached out and informed current project proponents, professional consultants serving project proponents about the continuous service at City Hall and LA County Building and Safety Department. NEW WEBSITE FOR THE CITY OF ROLLING HILLS The City of Rolling Hills has been working on a new website, and roll -out of the new site was expedited to take place at the end of March. According to the City's current web developer, the existing website (www.rolling- hils.org) has limitation in the homepage where limited information can be placed. With much more capability and flexibility, the improved website will be able to show real-time information on the homepage. City staff has been relying on the Blue Newsletter and the Rolling Hills Community Association to disseminate information via Dwelling Live. Both methods have limitation in their messaging. With physical delivery, and with rapid development on the response to the coronavirus, the information on the Blue Newsletter may be outdated by the time the community receives them in the mail. To supplement, the City's new website will have real-time information on the development of the response activities locally, regionally and statewide. The new website will also have a Mayor's Corner for announcements. The new website will also have a portal for "Citizen's Request" where residents can submit complaints, concerns and/or questions. The new site will also use an updated Alert Notifications system. City o/Ko�lin, //22�� QP��orfur//elee� &nd /Goad Ko/in� Jdi/h, Ca[i/ornia 90274 Cit, o�Koff" JIdt r/ewdetter offfice: (310) 377-1521 • fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MARCH 18, 2020 Issue No. 20-06 THREAT OF CORONAVIRUS In response to the Coronavirus pandemic, City Hall will be closed to the public on Monday, March 16, 2020 and the closure is anticipated through the month of March. Based on numerous telebriefings with the Los Angeles County Department of Public Health by Director Barbara Ferrer, PHD, MPH, social distancing is imperative to slow down the spread of the Coronavirus. The CDC recommends people at higher risk of getting sick from the Coronavirus to stay home as much as possible to further reduce risk of being exposed during an outbreak in the community. Out of abundance of caution, and to eliminate gatherings at City Hall by residents, consultants, contractors, the closure is intended to protect the residents and staff from potential exposure to the virus. City staff will continue to monitor the situation. The situation is fluid and may change rapidly. The City will strive to keep the community informed as events unfold. If you have not registered to receive notifications from the City via text, and or email, please visit httos://cityofrollincihills.bbcportal.com/ and sign up today. In the meantime, City staff is available via phone and email. ALERT SOUTHBAY - REGISTER TODAY The City of Rolling Hills will be joining Alert Southbay, a new notification system that allows one agency to cross jurisdictional boundaries in pushing out important information regionally. To get notifications for the Southbay cities including the Peninsula cities and beach cities please, sign up at httios://alertsouthbay.com/. CLOSURES DUE TO THE CORONAVIRUS PANEDMIC • The Palos Verdes Library District (all branches) is closed until April 6, 2020. • The Palos Verdes Peninsula Unified School District closed schools until April 6, 2020. • The City of Rancho Palos Verdes closed all park buildings and cancelled all recreational activities, classes and events at City facilities effective March 14th through at least the remainder of March. • Los Angeles County closed all its buildings to the public effective March 16, 2020. This includes the Los Angeles County Building and Safety Department. Online submittals and inspections are still available. • Los Angeles Animal Care Facilities, seven care centers are closed. Officers will continue to respond to emergency calls for service. • Chadwick Academy is closed through April 6, 2020. ROLLING HILLS CRIMES REPORTED For the time period February 1, 2020 - February 15, 2020 NONE. S UPCOMING CITY MEETINGS City Council Meeting 03/23/20 at 7:00 p.m. Planning Commission Meeting 04/21/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 - CANCELLED PROCLAMATION OF LOCAL EMERGENCY Per the California Governor's Office of Emergency Services (CalOES), "If a local government determines effects of an emergency are beyond the capabilities of local resources to mitigate effectively, the local government must proclaim a local emergency. It should be noted that a local emergency proclamation is not required for fire or law mutual aid; direct state assistance, Red Cross assistance; a Fire Management Assistance Grant (FMAG); or disaster loan program from the US Department of Agriculture (USDA) or the US Small Business Administration (SBA)." The City of Redondo Beach, Manhattan Beach, and the City of Torrance have proclaimed a local emergency on the week of March 13, 2020. Additional cities in the Southbay may follow suit in the coming weeks. Most agencies moving forward with the proclamation do so to be able to request reimbursement for expenditures relating to response activities to the Coronavirus pandemic. The cities in the Southbay that have proclaimed to date have city police and fire departments. The City of RH is not considering a proclamation of a local emergency as the County's declaration provides coverage for the cities within the County. However the situation is fluid and the City is constantly reevaluating its response activities in the best interest of the community. ROLLING HILLS SOLID WASTE SERVICE CONTRACT WITH REPUBLIC SERVICES The City Council established a solid waste subcommittee comprised of two Councilmembers to lead the effort on the contract renewal. Rate increase going into next Fiscal Year starting on July 1, 2020 is expected to be 7.40%. (Republic Services' initial discussion with the City was a 30% increase.) Subsequent years in a tentative nine-year contract service rates could be adjusted annually by the Sewer, Trash and Water index with a cap of 5% and minimum of 3%. The Council expects to review an amended agreement at the March 23, 2020 City Council meeting. The manure pick-up and the construction and Demolition (C&D) services are expected to remain unchanged and continue to be excluded from the franchise agreement. GOVERNOR'S EXECUTIVE ORDER N-25-20, SUSPENDING PORTIONS OF THE BROWN ACT PERTAINING TO TELECONFERENCING The Order suspends the requirements that: • Each teleconference location be posted on the agenda; • Each teleconference location be accessible to the public; • That members of the public be able to address the body from teleconference locations; • That agendas be posted at all teleconference locations; • That a quorum of the body be within the boundaries of the local agency. The City will make adjustments per the social distancing recommended by the LA County Department of Public Health and the CDC. Along with teleconferencing elements, the City Council will hold the March 23, 2020 meeting as scheduled. Similarly, the Planning Commission will hold the March 17, 2020 meeting as scheduled. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 23, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JANUARY 25, 2020, REGULAR MEETING OF JANUARY 27, 2020, AND REGULAR MINUTES OF FEBRUARY 24, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS k STRATEGIC PLANNING WORKSHOP DISCUSSION #3 8. NEW BUSINESS A. CONSIDER AND APPROVE MID -YEAR REPORT. B. CONSIDER AND APPROVE PARTICIPATION IN ALERT SOUTHBAY NOTIFICATION SYSTEM. C. CONSIDER AND DISCUSS THE REFUSE RATE ABSORPTION. D. CONSIDER AND APPROVE RENEWAL OF LOS ANGELES COUNTY GENERAL SERVICES AGREEMENT. E. PROCLAMATION OF LOCAL EMERGENCY. F. CORONAVIRUS RESPONSE PLAN. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. PLAN CHECK PROCESS DURING CITY HALL CLOSURE AND SCENERIOS WHERE LA COUNTY CLOSURE IS IN EFFECT. 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. 11LLO6 n?uio/7vd `00? SU1//O/1 pvoc?fp'uac'Q ar.nBn,io�/ `C/l/ / 'u)/odi/o (41Ig city opun, JJi// flewilletter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MARCH 13, 2020 Issue No. 20-05.5 SPECIAL EDITION OF THE BLUE NEWSLETTER CITY HALL CLOSURE NOTIFICATION In response to the Coronavirus (COVID-19), the City of Rolling Hills continues to monitor guidance from the Los Angeles County Department of Public Health, the California Department of Public Health and the Center for Disease Control and Prevention. The Los Angeles County Department of Public Health highly discourages public meetings and strongly recommends exercising social distance. To protect the health and well-being of the community and the City Hall staff from the spread of COVID-19, the City will be closing City Hall to the public commencing on Monday, March 16, 2020. Tentatively, this closure will continue through the month of March until further notice. During this time the City will continue to provide limited service via phone at (310) 377-1521 and/or email as follows: Elaine Jeng, City Manager - ejenq@cityofrh.net Meredith Elguira, Planning and Community Services Director- melguira@cityofrh.net Yohana Coronel, City Clerk - ycoronel@cityofrh.net Delia Aranda, Dead Vegetation/Code Enforcement Officer - daranda@cityofrh.net Connie Viramontes, Administrative Assistant - cviramontes@cityofrh.net To reduce the risk of spreading illnesses, the Los Angeles Department of Public Health recommends the following: • Stay home if you are sick and/or need to care for a sick family member; • Wash hands often with soap and water for at least 20 seconds; • Avoid touching eyes, nose, or mouth with unwashed hands; • Avoid close contact with people who are sick; • Cover mouth and nose when coughing or sneezing using a tissue or sleeve (not hands); and • Clean and disinfect objects and surfaces often. For more information please visit the following sites: • Los Angeles County Department of Public Health htt0://publichealth.lacounty.gov/media/Coronavirus/ • California Department of Public Health https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/Immunization/nCOV2019.aspx • Centers for Disease Control and Prevention (CDC) http://www.cdc.gov/coronavirus/novel-coronavirus-2019.html • World Health Organization https://www.who.int/health-topics/coronavirus City o,Kollin, J/d/i�[le 2 po►tu9uede Rend KoaI Kollin9 Jitil d, Caii/o►nia 90274 city o/Kollin, flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MARCH 04, 2020 tom"'" IT'S TIME TO SPRING FORWARD V e Sunday, March 08, 2020 at 2:00 AM Just a friendly reminder that the time change is almost here. Don't forget to set your clocks ahead one hour before you go to bed on Saturday night. Happy Spring! WOMEN'S COMMUNITY CLUB MEETINGS The Women's Community Club will be hosting monthly meetings on the first Thursday of every month, beginning Thursday, March 5th: 10:00 AM Social/10:30AM Meeting. Location TBD. 2020 BLOCK CAPTAIN PROGRAM Towards the end of 2019, the Block Captains concentrated their efforts on disseminating the community survey to collect data for the Community Wildfire Protection Plan (CWPP). The first Block Captain meeting of 2020 took place on February 20, 2020. At the said meeting, Block Captains reviewed a draft of the CWPP for input. In addition to producing a CWPP in 2020 (a goal carried over from last year), the Block Captains will concentrate on education as a response to the feedback from the community survey. Survey results showed that residents are interested in educational videos, presentations and workshops on wildfire mitigation measures. The first educational event by the Block Captains for the year will be on Monday, March 16, 2020. See the item below. IS YOUR HOME HARDENED TO PREPARE FOR WILDFIRES? FIRE HARDENED does not mean fireproof. Home hardening addresses the most vulnerable components of your house with building materials and installation techniques that increase resistance to heat, flames, and embers that accompany most wildfires. Learn how homes can be exposed to fires. Learn ways to harden your home. Sessions include: videos, workshop and Q&A. 2 sessions on March 16, 2020 at Rolling Hills City Hall. • Session 1: 10:30am to 12pm • Session 2: 7pm to 8:30pm Please RSVP with City staff Connie Viramontes at cviramontes@cityofrh.net or 310 377-1521. NEIGHBORHOOD MEETING Tuesday, April 14th at 7 PM -Social, 7:30PM-Meeting The Women's Community Club will host a Neighborhood meeting for Residents, hosted at Bette & Donne Moen's home at 8 Caballeros Road. Don't miss this opportunity to visit with your neighbors, discuss items of interest and meet RHCA Board Members and City Council Members. Please RSVP to Carrie Lieb at (310) 541-0666. ROLLING HILLS CRIMES REPORTED For the time period February 1, 2020 - February 15, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 03/09/20 at 7:00 p.m. Planning Commission Meeting 03/17/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 at 8:30 a.m. Issue No. 20-05 AMENDED ACCESSORY DWELLING UNIT (ADU) AND JUNIOR ACCESSORY DWELLING UNIT ORDINANCE (JADU) ADU On February 10, 2020, the City of Rolling Hills adopted an amended ADU and JADU Ordinance. In 2019, the California Legislature approved, and the Governor signed into law a number of bills ("New ADU Laws") that imposed new limits on local authority to regulate the construction of ADU and JADUs. The City's newly adopted ordinance is in compliance with the New ADU Laws. The City has received a number of inquiries about ADUs in the month of February 2020. UPDATE OF UNDERGROUNDING/CALOES CREST ROAD On July 2, 2018, the City applied for Hazard Mitigation Grant to underground power lines along Crest Road East between west of Wideloop Road and the eastern City limits. The Federal fund is administered by FEMA and the California Governor's Office of Emergency Services (CaIOES). On January 29, 2020, City staff and CaIOES representatives went on a tour of the Crest Road East Utility Undergrounding Project. The team of CaIOES experts consisted of: archeologist, biologist, historical preservation and architectural experts. The team of experts will report their findings to CaIOES for submittal to FEMA. The City anticipates to hear back from the grantor with positive news on the City's grant request by the end of the 2nd quarter of 2020. ROADWAY STRIPING PROJECT SCHEDULE The City's contractor PCI will be placing striping at Middleridge Lane North, Middleridge Lane South, Williamsburg Lane, Lower Blackwater Canyon Road and Crest Road East. PCI will also be striping 30 horse crossings throughout the community and modifying the intersection of Williamsburg Lane and Lower Black Water Canyon Road from a two-way stop to a four-way stop controlled intersection. Safety concerns were raised by a resident at the two-way stop controlled intersection. The City's traffic engineer reviewed the sight distances against the requirements of the California Highway Design manual and recommended modifications. Week of March 2: Commence roadway markings, legends, and striping. Week of March 9: Continue roadway marking, legends and striping. Week of March 16: Roadway signage. Week of March 23: Final inspection and work completion. During this time period, you may experience temporary lane closures, and temporary stoppages. We ask for your patience and understanding. Please call City Hall if you have any questions and/or concerns regarding this project at (310) 377-1521. CIVILITY: Two authors define civility as "a metaphor that points to the importance of public respect in interpersonal interaction. The difference between tolerating someone, and respecting them are concerned with the outlook that toleration does not imply respect, but respect requires understanding of another person's perspective. Having social intelligence or "Social IQ" impacts our ability to empathize with people, and realize all people are human and that if respect or common ground cannot be met we strive for at least toleration in order to be civil." AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 09, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place onany items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JANUARY 25, 2020, REGULAR MEETING OF JANUARY 27, 2020, REGULAR MEETING OF FEBRAURY 10, 2020 AND REGULAR MINUTES OF FEBRUARY 24, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. STRATEGIC PLANNING WORKSHOP DISCUSSION #3. 8. NEW BUSINESS A. CONSIDER AND APPROVE AN ORDINANCE TO RESTRICT PLANTING HIGH HAZARD PLANTS PER LOS ANGELES COUNTY FIRE DEPARTMENT READY! SET! GO! PROGRAM. B. CONSIDER SETTING A POLICY FOR CITY CONTRIBUTION TOWARDS UNDERGROUNDING OF OVERHEAD WIRES AND POLES THAT ARE NOT A PART OF ASSESSMENT DISTRICTS. C. CONSIDER AND APPROVE REQUEST FOR CITY'S CONTRIBUTION TO UNDERGROUND A SINGLE UTILITY POLE AT 5 RINGBIT ROAD WEST. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. REPORT ON CONSIDERATIONS TO CHANGE THE MEMBERSHIP DUES TO THE SOUTHBAY CITIES COUNCIL OF GOVERNMENT (SBCCOG). B. REPORT ON PERSONNEL COMMITTEE'S WORK ON UPDATING THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. t'LLO6 v?uJo4 re? 'w't "Ord pvocfU99 "9"6"lioUU �./ itr gu °d1 /° 41g City o�KA" �ti�� �ecu�`etter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling' Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson FEBRUARY21, 2020 Issue No. 20-04.5 SPECIAL EDITION OF THE BLUE NEWSLETTER CONSTRUCTION NOTICE Annually, the Rolling Hills Community Association rehabilitates streets within the community by removing the top layer of asphalt and places new asphalt. Historically, the City would follow behind RHCA's work to put back the roadway markings, legends, and striping. In 2019, the RHCA rehabilitated five roadway segments. Pursuant to the Public Contract Code, the City is required to: prepare a construction bid for the roadway markings, legends, and striping work; advertise the bid in general circulation for at least 21 days; conduct a public bid opening at City Hall to announce all bids received; evaluate the bids; and present the results to the City Council to award a construction contract. In January 2020, the City Council awarded a roadway striping construction contract to PCI to perform the following scopes of work: Schedule A: Roadway striping and signage along Middleridge Lane North, Middleridge Lane South, Williamsburg Lane, Lower Blackwater Canyon Road and Crest Road East from Portuguese Bend Road to the eastern City limits; and Schedule B: Markings, legends, and striping of 30 horse crossings throughout the community and modifying the intersection of Middleridge Road and Williamsburg Lane/Lower Blackwater Canyon Road from a two-way stop to a four-way stop based on resident input and the recommendations of a licensed traffic engineer: TENTATIVE CONSTRUCTION SCHEDULE - WEATHER PERMITTING Week of February 24, 2020 Week of March 2, 2020 Week of March 9, 2020 Week of March 16, 2020 Week of March 23, 2020 Prep work Commence roadway markings, legends, and striping Continue roadway markings, legends, and striping Roadway signage Final inspection and work completion During this period, you may experience temporary lane closures, and temporary stoppages. We ask for your patience and your understanding. The City is the lead agency for the project and the project is coordinated with the RHCA. Please direct all project inquiries and questions to Project Manager Alan Palermo or City Clerk Yohana Coronel, at 310 377-1521. City o/lColliny JA// 2 QP��ortu,//u//esppee� Lend Road KoGlin9 J�tilld, l.ali/ornia 90274 C1t, o�Kolk.,C J i flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson FEBRUARY 19, 2020 Issue No. 20-04 BLOCK CAPTAIN MEETING Thursday, February 20, 2020 - City Hall at 10:00 AM Looking forward to another productive year with the Block Captains. As before, meetings will be held on the third Thursdays of even months. COX OPEN HOUSE EVENT FOR THE PENINSULA Thursday, February 27, 2020: 3-5 PM and 6-8 PM McTaggart Hall, Fred Hesse, Jr. Community Park, RPV COX will hold an Open House Event to address customer service concerns. Please drop in any -time during the two sessions. Refreshments will be served. PREVENT THE SPREAD OF NOVEL CORONAVIRUS (COVID-1 9) Los Angeles County Department of Public Health is taking steps to prevent the spread of coronavirus in LA County. For more information go online to Los Angeles County Department of Public Health http://publichealth.lacounty.gov/media/Coronavirus/; or Center for Disease Control and Prevention (CDC) http://www.cdc.gov/coronavirus/novel-coronavirus- 2019.html; or World Health Organization at http://www.who.int/health-topics/coronavirus ROLLING HILLS MONTHLY UTILITY MEETINGS: COX REPRESENTATIVE TO ADDRESS SERVICE ISSUES COX representatives assured the City Council that with new staffing and cross -training, the company's customer and technical service should greatly improve. COX also committed to providing on -site representative, second Thursday of every month at 11 am at City Hall, to assist residents with persisting customer or service issues. Please come to City Hall on Thursday, March 12, 2020 at 1 lam, City Council Chambers to speak with a COX representative or you can call COX at (310) 377-1800. If you should miss the opportunity in March, COX representative will be at City Hall on Thursday, April 9, 2020 at 11 am. EASTFIELD ASSESSMENT DISTRICT UTILITY UNDERGROUNDING PROJECT On February 6, 2020, the RHCA Board of Directors approved the apportionment easement for the Eastfield Undergrounding Project, the last remaining easement needed after receiving signed easements from participating property owners. SCE has completed its final design plans for the undergrounding and is now ready to apply for permits and submit to SCE's Regional Office for civil and electrical plan check. In the meantime, a petition to form an Assessment District is being prepared for participants' signatures prior to going to the City Council for consideration and approval. ROLLING HILLS CRIMES REPORTED For the time period January 1 1, 2020 - February 1, 2020 1 Burglary: Running Brand Road - Suspect Arrested UPCOMING CITY MEETINGS City Council Meeting 02/24/20 at 7:00 p.m. Planning Commission Meeting 03/17/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 at 8:30 a.m. ROLLING HILLS SOLID WASTE SERVICE CONTRACT WITH REPUBLIC SERVICES The solid waste collection service contract with Republic Services will expire on June 30, 2020. The City Council has been working with Republic Services on an amended contract to continue to provide services to the City. Republic Services has proposed a rate increase of 30% for Fiscal Year 2021-2022, noting recent changes in the recycling stream. The City Council established a solid waste subcommittee comprised of two Councilmembers to lead the effort on the contract renewal and have been in talks with Republic Services on service rates going forward. The residents are charged $1,100 per parcel per year for solid waste services. This rate remained constant since Fiscal Year 2015-2016. The City's current contract with Republic Services allows the rate to be adjusted annually based on the Consumer Price Index (CPI) for the Los Angeles -Riverside -Orange County area not to exceed 5%. The City Council voted to absorb annual rate increases for the last four years. While the residents are charged $1,100 per parcel per year, the City pays Republic Services $1,205 per parcel per year for Fiscal Year 2020-2021. The City Council expects to review an amended agreement with Republic Services in March 2020. FUEL MANAGEMENT IN THE PRESERVE BY THE PALOS VERDES PENINSULA LAND CONSERVANCY AND THE CITY OF ROLLING HILLS In October 2019, the City Council allocated funding to have the PVP Land Conservancy perform fuel management work in the preserve. The actions of the City Council at the October 2019 meeting included Mustard plants removal in the Preserve in the Spring of 2020 and Spring of 2021. At the February 10, 2020 Rolling Hills City Council meeting, the Land Conservancy reported on the progress of Acacia and Mustard plants removal for the current fire season. City Council members discussed additional fire fuel management work in the Preserve in other locations near the border with Rolling Hills. The City Council requested that the PVP Land Conservancy provide proposals for consideration for the upcoming fire seasons. REPORT HAZADOUS AND SUSPICIOUS ACTIVITIES IN THE PERSERVE TO THE RPV RANGERS On February 10, 2020, Palos Verdes Peninsula Land Conservancy reported to the City Council that illegal activities occurring in the Palos Verdes Peninsula Preserved should be reported to the Rancho Palos Verdes Preserve Information and Reporting Line. The phone number for the Reporting Line is (310) 491-5775. WILDFIRE MITGATION MEASURE: UTILITY UNDERGROUNDING The California Public Utilities Commission (CPUC) requires a description of the preventive strategies and programs to be adopted by the electrical corporation such as SCE to minimize the risk of its electrical lines and equipment causing catastrophic wildfires. The City of Rolling Hills has urged the CPUC to require electric corporations to include undergrounding utilities as one of the preventive strategies as overhead lines present high risk of sparks/ignition. AGENDA - CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 24, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JUNE 11, 2018, REGULAR MEETING OF JUNE 25, 2018 AND REGULAR MEETING OF JANUARY 13, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER AND ADOPT NON -URGENCY ORDINANCE NO. 364 AMENDING SECTION 17.28 OF THE CITY OF ROLLING HILLS MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND DETERMINE THE ORDINANCE TO BE EXEMPT FROM CEQA. B. CONSIDER AND ADOPT THE 2019 CALIFORNIA STANDARD BUILDING CODE AS ADOPTED AND AMENDED BY THE 2020 LOS ANGELES COUNTY CODE. 7. OLD BUSINESS A. CONSIDER AND APPROVE A SOLID WASTE CONTRACT WITH REPUBLIC SERVICES. B. CONSIDER AND APPROVE A STRATEGIC PLANING WORKSHOP DISCUSSION #1. • 8. NEW BUSINESS A. CONSIDER AND APPROVE A REQUEST FOR PROPOSAL (RFP) FOR CITY HALL CAMPUS LANDSCAPING SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the Califomia Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tlL L 0 vyvio,10 vd 'C�% / 8110/Odf pvof p„ac- acan4n)JOd 71'l '/u1%odl/o411e) Citi o�KoI/ n, J/d/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson FEBRUARY 05, 2020 Issue No. 20-03 '��siderit's bayNgi-usF City Hall will be closed on Monday, February 17th in observance of the Presidents' Day Holiday. VALENTINE'S DAY 50+ COMMUNITY LUNCHEON Saturday, February 8, 2020 @ 11:30 AM There will be a Valentine's Day 50+ Community Luncheon at Claudia Feld's home at 13 Georgeff Road. Please RSVP by calling the RHCA Office at 310-544-622 by Monday, February 3rd. This event has limited seating. COMING SOON: REPUBLIC SERVICES NEWSLETTER ��REPUBLIC SERVICES Republic Services is your solid waste service provider. Approximately five years ago, Republic Services produced a newsletter dedicated to Rolling Hills customers by providing important and useful information such as process for dumpster rentals, e -waste, special events, as well as other facts relating to trash services. Republic Services once again will provide a newsletter dedicated to Rolling Hills customers starting in March 2020. Republic Services' newsletter will be published and mailed to residents on a quarterly basis. For service issues, please call Republic Services directly at 1-800-299-4898. Residents can also sign up for account management at httas://www.republicservices.com/account/login and/or download the Republic Services app. Details of the app will be outlined in Republic Services' first newsletter of 2020. REPUBLIC SERVICES Below are the dates for the Annual Clean -Up for Spring and Fall 2020: SPRING: • • • FALL: • • • Wednesday, April 8 - Green waste Saturday, April 25 - Shred & E -waste Wednesday, May 13 - Bulky Items Wednesday, September 9 - Green waste Saturday, September 19 - Shred & E -waste Wednesday, October 14 - Bulky Items FAILURE OF SB50 ON THE SENATE FLOOR The City is pleased to inform you that on Thursday, January 30, 2020, Senate Bill 50 - More Homes Act of 2020, failed to win State Legislative approval and become Law. The vote failed 18-15. If approved, SB50 would have required each City to build affordable housing according to State provisions, which went contrary to the City of Rolling Hills land use and zoning requirements. A great win for Californians and an even greater win for RH residents! ROLLING HILLS CRIMES REPORTED For the time period January 11, 2020 - January 18, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 01/27/20 at 7:00 p.m. Planning Commission Meeting 02/18/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 at 8:30 a.m. S 5 5 REMINDER: OUTDOOR LIGHTING REQUIREMENTS The City has received numerous complaints from residents about their neighbors' bright outdoor lighting. As a reminder, the outdoor lighting Ordinance 17.16.190, described in subsection (E) (2) through (E) (5) shall be the exclusive types of artificial illumination permitted outdoors on properties and shall illuminate strictly within the prescribed limitations to avoid light spillage and intrusion into your neighbors' properties, as well as, promote the community's goals of preserving the natural dark sky. Lighting Wattage • Pedestrian and vehicular Pathways 25 watts • Security 150 watts, not to shine longer than 5 -minutes following activation. • Address Sign 15 watts • • Entry Post/ Pilaster Lighting Porches/Exterior Walls 40 watt incandescent light, cast light downward, not to spill on roadway Please be mindful that any outdoor lighting shall point inward and downward to avoid light encroaching into your neighbors' properties. Please reference ordinance at www.rollinq-hill.net and/or call our Code Enforcement Office, Delia Aranda at 310-377-1521. FISH AND GAME CODE SECTION 1602 A recent fire fuel abatement case was referred to Fish and Wildlife due to a natural blue -line stream traversing the property. A blue -line stream is one which flows for most or all of the year and is marked on topographic maps with a solid blue line. Fire Fuel Abatement Referred to Fish and Wildlife due to property having a natural blue -line stream. CDFW requires a Lake and Streambed Alteration Agreement when a project activity may substantially adversely affect fish and wildlife resources. Fish and Wildlife Approval from Fish and Wildlife Property owner must submit form, describe scope of work and pay a fee. Fish and Wildlife approved the scope of work with detailed procedure to applicant of maintenance through the years. UPDATE ON SECURITY GATES On January 27, 2020, the City Council granted approval for Rolling Hills Community Association's (RHCA) request to improve security at the Crest Gate and Main Gate locations. In October 2019, the Association submitted an application requesting to relocate the barrier arms and stop signs at the Main Gate and the Crest Gate for the resident and exit lanes and add 18" curb extension at the Main Gate. The proposed security improvements were recommended by a security consultant that was hired by the RHCA. The proposed new locations of the gates allow gate staff to quickly see if there is any difficulty at the resident entry and exit lanes. Staff will have clear sight lines and be able to see drivers coming into the City. On November 21, 2019, the Traffic Commission forwarded a recommendation to the City Council for their consideration and approval of the proposed project. In addition, the City's Traffic Engineer reviewed the plans, visited the site and provided a report deeming the proposed project an improvement and safer to residents. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 10, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE WILL BE LED BY GUEST OF THE MAYOR, 5TH GRADE ELEMENTARY SCHOOL STUDENT MATEYA JENG. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF APRIL 09, 2018, REGULAR MEETING OF AUGUST 27, 2018 AND REGULAR MEETING OF JANUARY 13, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER AND APPROVE ADOPTION OF ACCESSORY DWELLING UNITS (ADU) AND JUNIOR ACCESSORY DWELLING UNITS (JADU) ORDINANCE. 7. OLD BUSINESS A. CONSIDER AND APPROVE A RESOLUTION REGARDING EMPLOYEE HEALTH INSURANCE PREMIUM CAP FOR FAMILY PLANS. B. CONSIDER AND APPROVE A STRATEGIC PLANING WORKSHOP DISCUSSION #2. 8. NEW BUSINESS A. CONSIDER AND APPROVE A REQUEST FOR PROPOSAL (RFP) FOR CITY HALL CAMPUS LANDSCAPING SERVICES. B. CONSIDER AND APPROVE FINANCIAL AUDIT REPORTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with'Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tLLO6 n�vio00�� r00�f� 8.000 pVOfppua9'99"6"l)JO ' �/ Fet City o�Ko// nC Jh/t 11'/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JANUARY 22, 2020 Issue No. 20-02 VALENTINE'S DAY 50+ COMMUNITY LUNCHEON Saturday, February 8, 2020 Coy 11:30 AM There will be a Valentine's Day 50+ Community Luncheon at Claudia Feld's home at 13 Georgeff Road. Please RSVP by calling the RHCA Office at 310-544-622 by Monday, February 3rd. This event has limited seating. ROLLING HILLS CLUB MEETINGS The Rolling Hills Tennis and Social Club is happy to announce that Board Meetings are now open to all residents. Meetings are held at the RHCA office. The Rolling Hills Tennis and Social Club welcome the participation of all residents. Please check the website at rollinghillstennisclub.orq for meeting dates. NEW ADU & JADU REGULATIONS In 2019, the California Legislature approved, and the Governor signed into law a number of bills ("New ADU Laws") imposing new limits on local authority to regulate ADUs and JADUs. The new legislation as of January 1, 2020 renders the City's Ordinance regulating ADUs and JADUs null and void, thereby limiting the City to the application of the few default standards provided in the new legislation for the approval of ADUs and JADUs unless updated local ordinances are adopted On Tuesday, January 21, 2020 the Planning Commission will hold a meeting to recommend to the City Council that they adopt ordinances amending Section 17.28 of the Municipal Code relating to Accessory Dwelling Unit and Junior Accessory Dwelling Unit in compliance with the recently State adopted legislation and to keep elements of the regulations specific to Rolling Hills. RECYCLING CENTER AT CITY HALL Construction debris and non-recyclables are chronically found at the areas behind City Hall dedicated to accept recyclables. Non-recyclables mixed with recyclables contaminate the load rendering the load not acceptable to be recycled. To address the issue, staff is deploying a new strategy with locked recycling bins. Residents can continue to deposit recyclables at the designated area behind City Hall. Please see staff at the public counter for assistance. This strategy will hopefully eliminate bad actors and protect the waste stream to help the environment. Residents can also continue to put out recyclables as a part of the twice a week pick-ups. FIRE FUEL ABATEMENT In fourth quarter of 2019 (October 1, 2019 through December 31, 2019), 21 new fire fuel abatement violations were observed and reported. During the same period, 35 fire fuel abatement violations reported in previous quarters were closed. ROLLING HILLS CRIMES REPORTED For the time period December 9, 2019 - January 1 1, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 01/27/20 at 7:00 p.m. Planning Commission Meeting 02/18/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 at 8:30 a.m. RECOGNITION OF LEAD BLOCK CAPTAIN ARLENE & GENE HONBO Lead Block Captains Arlene and Gene Honbo were recognized by the City Council at the January 13, 2020 meeting for their excellent volunteer work. The Honbos re- established the Block Captain Program and were instrumental in bringing together the City, the RHCA, and the First Responders to draft the City's first Community Wildfire Protection Plan (CWPP). The Honbos achieved success in recruiting Block Captains for unrepresented zones adding eight Block Captains to the program in 2019. Thank you Arlene and Gene! From left: Councilmember Dr. Black, Arlene Honbo, Mayor Mirsch, Gene Honbo, Councilmember Jeff Pieper, and Councilmember Bea Dieringer. BLOCK CAPTAINS, THANK YOU FOR YOUR WORK! The City Council commends all the Block Captains for their important volunteer work. Block Captains answered the call to assist with on -going zone meetings, participate in discussing communication strategies, and draft/analyze CWPP community surveys. Your work in educating the community is vital in preparing the City for emergencies. The City Council and the staff at City Hall thank you for your time and your work on emergency preparedness. ROLLING HILLS ROADWAY STRIPING At the January 13, 2020 City Council meeting, the Council awarded a roadway striping construction contract to PCI. PCI was selected through a competitive bidding process as required by the State's Public Contract Code. PCI will be placing roadway striping and updating signage where needed on Middleridge Lane North, Middleridge lane South, Williamsburg Lane, Lower Blackwater Canyon Road and Crest Road East from Portuguese Bend Road to the City's eastern limits. These streets were rehabilitated by the RHCA in 2019. At the January 27, 2020 City Council meeting, in addition to the aforementioned work, the City Council will be discussing striping of horse crossings at various locations throughout the City as requested by the Caballeros and evaluated by the City's traffic engineer. The City Council will also consider intersection safety improvements at Williamsburg Lane, Middleridge Lane and Lower Black Water Canyon Road. The striping of horse crossings and intersection improvements could be added to PCI's scope of work. To address the time gap between roadway paving and roadway striping, the City Council will reach out to the RHCA Board of Directors to explore ways in which the two organizations can work together to minimize impacts to the community. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 27, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE WILL BE LED BY GUEST OF THE MAYOR, 5TH GRADE ELEMENTARY SCHOOL STUDENT MATEYA JENG. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF OCTOBER 14, 2019, REGULAR MEETING OF OCTOBER 28, 2019, REGULAR MEETING OF NOVEMBER 12, 2019, AND REGULAR MEETING OF NOVEMBER 25, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF DECEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED D REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR DECEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER AND APPROVE ADOPTION OF 2019 CALIFORNIA BUILDING CODE AND LOS ANGELES COUNTY BUILDING CODE. 7. OLD BUSINESS A. CONSIDER AND APPROVE TO AWARD A CONSTRUCTION CONTRACT TO PCI FOR THE FY 2019-2020 TRAFFIC SIGNING, STRIPING, AND PAVEMENT MARKING PROJECT FOR AN AMOUNT OF $33,205.00 FOR WORK INCLUDED IN SCHEDULE B. B. RECEIVE AND FILE UPDATE ON SEWER FEASABILITY STUDY PHASE II. C. CONSIDER AND APPROVE THE RHCA'S REQUEST TO REPLACE EXISTING SEPTIC TANK AS A PART OF THE TENNIS COURT IMPROVEMENT PROJECT. D. CONSIDER AND APPROVE THE REQUEST FOR PROPOSALS FOR ARCHITECTURAL AND ENGINEERING SERVICES TO PREPARE ADA IMPROVEMENT PLANS FOR CITY HALL. 8. NEW BUSINESS A. CONSIDER AND APPROVE THE CITY COUNCIL PRIORITIES FOR FISCAL YEAR 2020-2021 AND FISCAL YEAR 2021-2022 DEVELOPED AS PART OF THE STRATEGIC WORKSHOP (ORAL). B. CONSIDER AND APPROVE THE PERSONNNEL COMMITTEE'S RECOMMENDATION ON HEALTH INSURANCE CAP FOR FAMILY PLANS. C. CONSIDERATION AND APPROVE THE RHCA REQUEST TO MOVE THE MAIN GATE ARM. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. CONSIDER TOPICS FOR DISCUSSION JOINT CITY COUNCIL AND PLANNING COMMISSION MEETING ON MARCH 09, 2020 AT 7PM (ORAL). 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. t!L LO6 v�v.o0 0 �� `0��1 / BuWV oC/l pVOf pU /"F non;iod C1t, opun, JJi// flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JANUARY 08, 2020 Issue No. 20-01 WISHING YOU A HAPPY NEW YEAR! Rolling Hills City Council and Staff wish all the residents a happy, safe and prosperous 2020! Please note: City Hall will be closed on Monday, January 20, 2020 in observance of the Martin Luther King, Jr. Holiday. CHRISTMAS TREE RECYCLING PROGRAM December 26th through January 17th To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not Place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department directly at 1-888- 742-5234. REPUBLIC SERVICES Starting January 31, 2020 announcements and notifications regarding refuse and recycling will come directly from your service provider Republic Services. Please look out for the quarterly Newsletter in your mailbox. Please contact Republic Services directly for missed trash pick-ups and any other concerns at 1-800- 299-4898 or sign up for account management at https://www.republicservices.com/account/login and/or download the Republic Services app. COMPLIANCE WITH FIRE FUEL ABATEMENT REQUIREMENTS The City of Rolling Hills is working with the L.A. County Fire Department, L.A. County Department of Agriculture Commissioner, and Southern California Edison in minimizing fire hazards citywide. Each agency/organization has separate compliance requirements, so please make sure that you receive clearance from each responsible agency/organization in responding to a notice and/or citation for Fire Fuel Abatement nuisance. Responsible Agency Nuisance City of Rolling Hills Dead or alive tumbleweed or dead tree, palm frond or other plant on private property Los Angeles County Fire Department Clearance of dead vegetation 200 feet from any structure Los Angeles County Department of Agriculture Commissioner Clearance of dead vegetation or limb clearance of live vegetation on vacant parcels Southern Califomia Edison Power line clearance ROLLING HILLS CRIMES REPORTED For the time period November 1 - December 08, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 01/13/20 at 7:00 p.m. Planning Commission Meeting 01/21/20 at 6:30 p.m. Traffic Commission Meeting 1/23/20 at 8:30 a.m. WELCOME ROLLING HILLS NEW SENIOR MANAGEMENT ANALYST The Senior Management Analyst assists the City Manager with special projects. After an extensive recruitment process, Joseph Alvarado was selected to join the Rolling Hills team. Prior to Rolling Hills, Joseph worked as a Management Analyst for the City of Covina, the LA County Community Development Commission, as well as the City of South El Monte. Please welcome Joseph to Rolling Hills. Joseph can be reached at 310 377-1521 or by email jlvarado@cityofrh.net. WELCOME ROLLING HILLS NEW ADMINISTRATIVE CLERK The Administrative Clerk assists the Planning & Community Services Director. Stephanie Grant is currently a Volunteer Planner for the County of L.A. Department Regional Planning, as well as an Administrative Assistant for the City of El Monte. Please welcome Stephanie to Rolling Hills, she will be working every Tuesday and Friday from 9AM-5PM. Stephanie can be reached at 310-377-1521 or by email sgrant@cityofrh.net. BUILDING CODE Every three years, the California Building Standards Commission updates the State's building standards by adopting a new edition of the California Building Standards Code ("CBSC"). The CBSC consists of multiple building codes (these include the state building code, residential code, electrical code, plumbing code, mechanical code, fire code, energy code, and green building codes). Effective January 1, 2020, these building standards apply to all building occupancies throughout the state, whether or not they are adopted by a local jurisdiction. Cities and counties, however, will typically pass ordinances adopting the CBSC by reference for the purpose of amending the state standards in accordance with local conditions. This year, few changes were made to the State and County Codes that affect single family residential construction. Accordingly, the City is proposing a local ordinance generally adopting the current editions of the codes, readopt previously adopted City amendments that continue to apply to local building conditions (provisions largely relating to restrictions on grading), and delete or otherwise clean up those provisions of Rolling Hills Municipal Code (RHMC) Title 15 that are obsolete or duplicative of the State and County codes. The City Council will conduct a public hearing on a local ordinance at the January 27, 2020 City Council meeting. STRATEGIC PLANNING MEETING The City Council will conduct a Strategic Planning Meeting on Saturday, January 25, 2020 between l0am - 1 pm at City Hall. "0MNlpip, 4 RHCA Annual Meeting: Wednesday, January 15, 2020 Botanical Gardens, 26300 Crenshaw Blvd., RHE Ballots for the Board election will be counted and the results will be announced at the 7:30PM meeting. If you have not received your ballot, please contact the RHCA office 310-544-6222. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 13, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE WILL BE LED BY GUEST OF THE MAYOR, 5TH GRADE ELEMENTARY SCHOOL STUDENT MATEYA JENG. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF OCTOBER 14, 2019, REGULAR MEETING OF OCTOBER 28, 2019, REGULAR MEETING OF NOVEMBER 12, 2019, AND REGULAR MEETING OF NOVEMBER 25, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF NOVEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED D REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR NOVEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED E. CITY COUNCIL PREFERRED VENDORS LIST FOR 2020. RECOMMENDATION: APPROVE AS PRESENTED • F. CITY COUNCIL MEETING DATES FOR CALENDAR YEAR 2020. RECOMMENDATION: APPROVE AS PRESENTED G. CITY COUNCIL BUDGET CALENDAR FOR FY 2020-2021. RECOMMENDATION: APPROVE AS PRESENTED H. DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-16 FROM THE PLANNING COMMISSION GRANTING APPROVAL OF A LOT LINE ADJUSTMENT BETWEEN FOUR PARCELS ALONG STORM HILL LANE IN ZONING CASE NO. 949, (STORM PROPERTIES, INC.). B. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-17 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR GRADING FOR A NEW ROAD TO SERVE PROPERTIES ON STORM HILL LANE; AND ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM IN ZONING CASE NO. 950, (STORM PROPERTIES, INC.). C. CONSIDERATION TO RECEIVE AND FILE RESOLUTION 2019-18 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR THE CONSTRUCTION OF A 1,789 SQUARE FOOT HOUSE ADDITION AND 324 SQUARE FOOT GARAGE ADDITION, AND TO ATTACH AN EXISTING 978 SQUARE FOOT GUEST HOUSE TO THE RESIDENCE FOR A TOTAL OF 7,519 SQUARE FOOT RESIDENCE AND 1,030 SQUARE FOOT GARAGE AND GRADING OF 50 CUBIC YARDS OF DIRT; AND A CONDITIONAL USE PERMIT TO CONSTRUCT A 799 SQUARE FOOT GUEST HOUSE IN ZONING CASE NO. 960 AT 13 EASTFIELD DRIVE (BIRKETT). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL TO AWARD A CONSTRUCTION CONTRACT TO PCI FOR THE FY 2019-2020 TRAFFIC SIGNING, STRIPING, AND PAVEMENT MARKING PROJECT FOR AN AMOUNT OF $40,479.50 FOR WORK INCLUDED IN SCHEDULE A. 8. NEW BUSINESS A. CONSIDER AND APPROVE STRATEGIC WORKSHOP AGENDA. B. CONSIDER AND APPROVE AN AMENDMENT TO RAMS CONTRACT TO PERFORM DATA ENTRY. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. RECEIVE AND FILE FOURTH QUARTER 2019 REPORT ON FIRE FUEL ABATEMENT ENFORCEMENT CASES. 11. ADJOURNMENT THE MEETING WILL BE ADJOURNED IN MEMORY OF FRANK HILL, FORMER COUNCILMEMBER OF THE CITY OF ROLLING HILLS. HE PASSED AWAY ON DECEMBEER 02, 2019. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. L LO6 nlvio0' ynd '`i/1� !6uir f pvoar pU c7 9conBnliod kitty o/0/leo/ling J/I//i flewdetter office: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson January 27, 2021 Issue No. 21-04 HOMEOWNER'S EXEMPTION PROGRAM The Homeowners' Exemption reduces a property's taxable assessed value by $7,000, provided that the property is the owner's principal place of residence as of January 1st. The result is $70 savings on the annual tax bill. Homeowners need only apply once in order to receive these savings each year. Savings continue until a change (such as a sale) is recorded. The homeowner has to file by Feb. 15 to receive the full year -long savings. If a homeowner files after Feb. 15 deadline, they will receive a prorated reduction this year only, and receive the full amount in subsequent years. In January 2020, the Los Angeles County Assessor reported that about 28% of eligible homeowners in the City of Rolling Hills did not claim this exemption. To apply, the property owner (if the primary resident) must answers 3 questions on a claim form to get $7,000 value taken off their assessment. Here is a link to the claim form: https://bit.Iy/3af75 W M SB9 AND SB10: HOUSING DEVELOPMENT In December 2020, SB 9 (Atkins) and SB 10 (Weiner) were introduced to the California Legislature. SB 9: Housing development: approvals - this bill would allow for the creation of accessory dwelling units by local ordinance, if the local agency has not adopted an ordinance. The bill would also allow for the construction of two units per lot and allow subdivision of parcels through the ministerial process. Both newly created parcels must be equal in size and no smaller than 1,200 square feet. SB 10: Housing development: density - this bill would authorize a local government to pass an ordinance to zone any parcel for up to 10 units of residential density per parcel if the parcel is located in a transit -rich, a jobs -rich area, or an urban infill site. At the January 25, 2021 City Council meeting, the Council directed staff to draft letters opposing SB 9 and SB10. The letters will be reviewed and considered at the next City Council meeting scheduled for February 8, 2021 at 7PM. OPPORTUNITIES TO JOIN THE CITY HALL TEAM Over the past two years, there has been significant staffing changes at City Hall. Long time Planning Director retired in 2019, and the City Council added a position to conduct active enforcement of the dead vegetation ordinance. The City Council also authorized a reclassification of an existing planning position to a Senior Management Analyst. In the last two years, two out of six positions continue to remain vacant or 33% of the workforce is absent. There has been success and failures in recruitment efforts to fill vacancies in the past two years. At the January 1 1, 2021, the City Council engaged a professional recruiter, Peckham & McKenney, Inc. to assist with the talent search, led by former City Manager Tony Dahlerbruch. Mr. Dahlerbruch will be looking for a City Clerk/Executive Assistant to the City Manager and a Senior Management Analyst for City Hall. Please contact Mr. Dahlerburch at 310 567-1554 or tony@peckhamandmckenney.com if you know anyone who is interested in joining the Rolling Hills team. DISTURBANCE AT STORM HILL LANE A resident on Storm Hill Lane reported that at approximately 7:25 PM on Saturday, January 9, 2021, four or five young people entered private property and attempted to drive a tractor on site. The property owner happened upon the intruders and yelled at them to leave the property. The intruders ran down Storm Hill Lane and turned right unto Johns Canyons Road towards Morgan Lane. The resident also reported that earlier on December 20, 2020 at approximately 8:30 PM, the same intruders were on the property near the horses. Similar to the January event, after being discovered, the intruders took off running down Storm Hill Lane to Johns Canyon Road. If you have information relating to these two events along Storm Hill Lane, please report it to the Sheriff's Department Lomita Station at (310) 539-1661. UNDERGROUNDING AND RULE 20A Undergrounding refers to the conversion of existing overhead electric facilities to underground facilities. In 1967, the California Public Utilities Commission (CPUC) adopted an Overhead Conversion Program known as the Electric Rule 20 to support overhead conversion projects initiated by local communities. The program allows cities and counties (collectively community) to identify areas of undergrounding. Depending on the project characteristics and eligibility under pre- established criteria, the utility may fund some, all, or none of the costs of an overhead conversion. Tariff Rule 20 is the vehicle for the implementation of the underground conversion program. Rule 20 provides three levels, A, B and C, of progressively diminishing ratepayer funding for the projects. Rule 20A projects are nominated by the city or county and are paid for by the electric utility ratepayers. Under Rule 20A, the CPUC requires the utility to allocate a certain amount of work credits each year to the cities for conversion projects. Because the ratepayers contribute the bulk of the cost of Rule 20A programs through utility rates, the projects must be in the public interest by meeting the following criteria: 1) be listed as an arterial street or major collector as defined in the Governor's Office of Planning and Research and 2) the community must also have accumulated enough Rule 20A work credit allocation to fund a project. Such allocations are given out annually by the utility company and communities can accumulate them over serval years until they have sufficient funding to complete a project. ROLLING HILL CRIMES REPORTED For the time period Dec 06 - Jan. 02, 2021 NONE. UPCOMING CITY MEETINGS City Council Meeting 02/08/21 at 7:00 p.m. Planning Commission Meeting 02/16/21 at 7:30am & 6:30 p.m. Traffic Commission Meeting 03/25/21 at 8:30 a.m. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JANUARY 27, 2021 Issue No. 21-04 CONTINUE UNDERGROUNDING AND RULE 20A Rule 20B. Projects in larger developments or areas that do not meet any of the criteria can be performed as Rule 20B projects. At a minimum, the proposed project should involve both sides of a street for a minimum of 600 feet. The applicant (residents, city or developer) is responsible for the installation of the conduit, substructures and boxes, as well as paying for the cost to complete the installation of the underground (electric, telephone and cable) system. Unlike Rule 20A, there are no work credits involved with Rule 20B and the applicant expends funds and receives reimbursement after the project is completed. The electric utility company credits the applicant in the amount equivalent to overhead system, plus the taxes, if applicable. Rule 20C. Projects that do not qualify under 20A or 20C are performed under Rule 20C. Rule 20C projects are less than 600 feet in length and typically involve one or more property owners. The applicant(s) bear the cost of the entire undergrounding project and receive a small credit for the salvage cost of the facilities, less depreciation, that do not go underground. According to the CPUC, data from the California's investor -owned electric utilities has shown that converting overhead distribution infrastructure to undergrounding is up to 10 times more expensive than installing new distribution overhead lines. However, factors such as population and building density, labor costs, terrain, and geology may result in a range of costs for undergrounding conversion. Furthermore, CPUC reported that according to PG&E, SCE and SDG&E, the costs for undergrounding existing overhead distribution infrastructure can range anywhere from $350 per foot to $1,150 per foot, or $1.85 million to $6,072 million per mile (in 2019 US dollars). • PG&E: $650-$1,150 per feet ($3.4M - $6.1M per mile) • SDG&E: $500-$700 per feet ($2.64M - $3.696M per mile) • SCE: $351-$900 per feet ($1.85M - $5.23M per mile) The reported cost above represent all costs associated with the undergrounding effort: trenching, conduit, substructures, cabling and connections, meter panel modifications, cutover work, and finally removal from service of poles and wires. bL LO6 v1u.o/'0 e) ' 01y BU7/ odf pvoa/ p1I / acan�fJiod F//UU?/y G"rat 'Pe) CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson December 22, 2020 Issue No. 20-33 HAPPY HOLIDAYS FROM THE CITY COUNCIL Mayor Jeff Pieper, Mayor Pro Tem Bea Dieringer, Councilmember Jim Black, Councilmember Pat Wilson and Councilmember Leah Mirsch wish you a wonderful holiday season. The City Council is proud of the community in the way community members watched out for one another, at the onset of the pandemic, to ensure each other's well-being. The City Council also thanks the community for the considerations for City staff's safety and the support for new ways of conducting business in the COVID environment. Thank you! VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commissions Commissioners serve a four-year term. In January 2021, one Planning Commission seat and one Traffic Commission seat will be up for appointment. In compliance with the requirements of the Maddy Act, Government Code 54970, this Appointment List is posted on an annual basis on or before December 31ST at City of Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. It shows all current members of commissions which will expire during the next calendar year, and the dates of their terms of office. The names on this list are subject to change based on term expiration and resignations that occur during the year. For a current list of members, please contact the City Clerk's Office. 2021 OPEN POSITIONS: • CITY OF ROLLING HILLS PLANNING COMMISSION: Meets the 3rd Tuesday of each month at 6:30 p.m., in the City of Rolling Hills, City Hall Council Chambers. • CITY OF ROLLING HILLS TRAFFIC COMMISSION: Meets the 4TH Thursday of odd months at 8:30 a.m., in the City of Rolling Hills, City Hall Council Chambers. APPLYING FOR POSITIONS The City of Rolling Hills encourages electors residing within the City to apply for positions on commissions that will have vacancies during the year. This is a great opportunity for City of Rolling Hills residents to get involved in the community. Contact the City Clerk's Office at 310.377.1521 or email cityclerk@cityofrh.net for more information. • Jan. 29, 2021 5PM due date for Letters of Interest in serving on Planning/Traffic Commission • Feb. 10, 2021 or Feb. 17, 2021 6PM City Council Personnel Committee interviews Commission candidates • Feb. 22, 2021 City Council appoints Commission Members for terms beginning in March 2021 • Feb. 25, 2021 or Mar. 4, 2021 staff conducts orientation for any new Commission members ROLLING HILL RIMES REPORTED For the time period November 21 - December 5, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 12/28/20 at 7:00 p.m. Planning Commission Meeting 1/19/21 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 01/28/21 at 8:30 a.m. 1 HOUSING ELEMENT REVISED PUBLIC MEETING SCHEDULE: The update to the Housing Element was scheduled to be presented to the Planning Commission on Thursday, December 17, 2020. The Governor's Executive Order allowing public meetings to be held virtually was not included in the December 17, 2020 agenda and therefore not properly noticed. The December 17, 2020 meeting is rescheduled to Tuesday, December 22, 2020 at 6:30 PM. As with all Planning Commission meetings, an audio recording of the meeting will be available on the City's website. Correction: The December 3, 2020 issue of the Blue Newsletter published that the Planning Commission Meeting was scheduled for Tuesday, December 15, 2020 at 7:30am and 6:30 PM. The correct date should have been Thursday, December 17, 2020 at 6:30pm. CHRISTMAS TREE RECYCLING PROGRAM December 28th through January 17th To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department at 1-800-299-4898. HOLIDAY TRASH PICK-UP SCHEDULE There will be no trash service on Christmas Day and New Year's Day. Residents who normally have trash pickup on Friday will receive service on Saturday, for two weeks. If you have any questions, please call Republic Services at 800-299-4898. waste?/, RHCA ANNOUNCEMENTS NOTICE: The Annual Meeting of the Rolling Hills Community Association of Rancho Palos Verdes will be held at 7:30 P.M. on Wednesday, January 20, 2021, via Zoom Webinar. ITEMS TO BE CONSIDERED. Election of three (3) member of the Association for the Board of Directors • Ty Bobit • Georgia Bode • Richard Colyear • Roger Hawkins • Dustin McNabb • Tanvir Mian • David McKinnie • Mark Minkes • Annie Occhipinti • Alfred Visco Please contact the RHCA if you (310) 544-6222. have any questions at TENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, DECEMBER 28, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/government/agendafindex.pho). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at citvclerk@citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i/87227175757?owd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/government/agenda/iindex.oho. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinahillsca/governmenticity council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF DECEMBER 14, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. TONNAGE REPORT FOR THE MONTH OF NOVEMBER, 2020. RECOMMENDATION: APPROVE AS PRESENTED D. CONTRACT AMENDMENT FOR CSG PLANNING CONSULTANT. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER ORDINANCE NO. 369 THAT PROPOSES CHANGES TO THE ROLLING HILLS MUNICIPAL CODE AMENDING TITLE 17 (ZONING) OF THE ROLLING HILLS MUNICIPAL CODE TO ADD CHAPTER 17.19 (RANCHO DEL MAR HOUSING OPPORTUNITY OVERLAY ZONE) ESTABLISHING AN OVERLAY ZONE TO ACCOMMODATE MULTIPLE HOUSING UNITS, AMEND ZONING MAP AND ADOPT INITIAL STUDY AND NEGATIVE DECLARATION. B. CONSIDER ORDINANCE NO. 370 OF THE CITY OF ROLLING HILLS, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL ADOPT GENERAL PLAN AMENDMENT NO. 20-01 TO THE CITY OF ROLLING HILLS GENERAL PLAN, AN AMENDMENT TO THE GENERAL PLAN TO ADOPT THE LAND USE ELEMENT AMENDMENT AND LAND USE POLICY MAP AMENDMENT. 7. OLD BUSINESS • A. CONSIDER JOINING THE PENINSULA ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP). 8. NEW BUSINESS A. DISCUSS TRANSITION OF FIRE FUEL REDUCTION AD HOC SUBCOMMITTEE TO STANDING COMMITTEE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Next regular meeting: Monday, January 11, 2021 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson December 3, 2020 Issue No. 20-32 VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commissions Commissioners serve a four-year term. In January 2021, one Planning Commission OLUNTEER seat and one Traffic Commission seat will be up for appointment. On December 14, 2020, the City Council will be developing a schedule for commission appointments, including the deadline to submit interest letters to serve as a commissioner, potential interview dates with interested residents and anticipated appointment timeframe. CAMPFIRES REPORTED ON UPPER SI'S TRAIL AND AT HESSE'S GAP RIDING RING Aa On Sunday, November 29, 2020, a resident reported that there was a small campfire on Upper Si's Trail, 300 yards from Appaloosa Lane. The small campfire was put out by the Fire Department. No damages or injuries were reported. Also on Sunday, November 29, 2020 at approximately 8:15 a.m., another resident reported a smoldering fire inside a ring of rocks, sitting under the cover of the picnic area on the northwest area of the Hesse's Gap riding ring. The resident doused the fire using water from the nearby faucet and hose. The resident reported that no additional campfires were observed the following Friday morning when he last visited the site. The campfire appeared to be much larger prior to discovery however, no damages or injuries were reported. Both of these incidents have been reported to the Sheriff's Department Lomita Station. Please report all encounters of campfires in the community. This data will assist the Sheriff's Department and/or the Fire Department to identify increase activities, areas of focus, or deployment of preventive measures. CERTIFIED NOVEMBER 3, 2020 ELECTION RESULTS FOR THE CITY OF ROLLING HILLS The Los Angeles County Department of Registrar- Recorder/County Clerk provided the City with the final official canvass election returns for the November 3, 2020 City Council election. Mayor Jeff Pieper received 657 votes, Mayor Pro Tem Bea Dieringer received 707 votes and resident Arun Bhumitra received 616 votes. Write-in candidates received 38 votes. There are 1,550 registered voters in Rolling Hills and LA County reported that 1,348 ballots were cast for the November 3, 2020 election. At the November 23, 2020 City Council meeting, the City Council decided to install the elected officials at the December 14, 2020 City Council meeting. The City thanks all the candidates for their desire and inspiration to serve the community. ROLLING HILLS CRIMES REPORTED For the time period November 07 - November 21, 2020 NONE UPCOMING CITY MEETINGS City Council Meeting 12/14/20 at 7:00 p.m. Planning Commission Meeting 12/15/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 01/28/21 at 8:30 a.m. THANK YOU BLOCK CAPTAINS AND BLOCK CAPTAIN SUPPORT! The advocacy work and volunteer efforts of the Block Captains and Block Captain Support have tremendously impacted the community of Rolling Hills as evidenced by the overwhelming tonnage of green waste collected by Republic Services; the automation of the Crest Road East gate by the Rolling Hills Community Association; the presence of the First Responders (LAC Sheriff's Department and LAC Fire Department) at community meetings; and the engagement of the overall community on the subject of wildfire mitigation/emergency preparedness. The Block Captains and Block Captain Support always answer calls in: serving the senior and homebound assistance program at the onset of the COVID pandemic, drafting of the CWPP, drafting of the community survey, drafting of the evacuation survey, testing of communication devices, designing an education program, participating in home hardening inspections, spreading the word about sound practices and advocating for sound policies. Thank you! YEAR-ROUND PATROLS BY THE LOS ANGELES COUNTY FIRE DEPARTMENT FOR FIRE SAFETY The City of Rolling Hills is served by the Los Angeles County Fire Department through Fire District Services. Fire District services are funded through a direct allocation of property taxes on all properties in the service area. The Los Angeles County Fire Department is a special district and the Los Angeles County Board of Supervisors is the department's board of directors. The Fire Department operates independently from the City and enforces the Fire Code in fire district service areas. The Fire Department is committed in keeping the Rolling Hills community safe and has implemented the year-round patrols that started in November 2020. The patrols have led to the writing of 410B inspection reports identifying areas in the community needing vegetation management. The Fire Department, the City and the Rolling Hills Community Association (RHCA) have received numerous calls from community member asking questions about the 410B inspection reports. For questions relating to the 4108 inspection reports, please call Fire Station 56 at (310) 377-1584. UPDATE ROLLING HILLS COMMUNITY EVACUATION ROUTES SURVEY 2020 Thank you for participating in the evacuation route survey. The raw results of the survey was shared with the City Council at the November 23, 2020 City Council meeting. Additional analysis is needed to digest the responses. 86.62% of the respondents answered YES to the question "Do you support the LA County Fire Department to have a more active enforcement role to support fire mitigation in the community?" JOIN US FOR ANOTHER SEASON OF GIVING "SPARK OF LOVE 2020" Transitioning to a virtual platform, the Spark of Love Toy Drive is accepting donations through myregistry.com/giftlist/sparkoflove. For questions, please contact Fire Captain Ron Haralson at (213) 200- 2477 or via e-mail at sparkoflove@fire.lacounty.gov. _, TENTATIVE AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, DECEMBER 14, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Govemor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at citvclerk(@,cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/j/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUTO9 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinqhillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https:/Icros5.revize.com/revize/rollinghillsca/govemment/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF NOVEMBER 23, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER ORDINANCE NO. 365 THAT PROPOSES CHANGES TO THE ROLLING HILLS MUNICIPAL CODE BANNING SMOKING IN AND ON PUBLIC PROPERTY AND IN AND ON PRIVATE EASEMENTS, ROADS, AND TRAILS BY ADDING CHAPTER 9.40 (SMOKING PROHIBITED) TO SUBDIVISION IV (OFFENSES AGAINST PUBLIC PEACE) IN TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE ROLLING HILLS MUNICIPAL CODE; AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. B. CONSIDER ORDINANCE NO. 367 OF THE CITY OF ROLLING HILLS, CALIFORNIA, REPEALING SECTIONS 10.12.050 (AUTHORITY OF GATE GUARDS) AND 10.12.060 (UNAUTHORIZED TRAFFIC DIRECTION PROHIBITED) OF CHAPTER 10.12 (TRAFFIC ENFORCEMENT AUTHORITY) OF TITLE 10 (VEHICLES AND TRAFFIC); AND AMENDING CHAPTER 9.40 (TRESPASS) AND CHAPTER 9.44 (ENTERING PRIVATE PROPERTY UNDER FALSE PRETENSES) OF TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE ROLLING HILLS MUNICIPAL CODE. C. CONSIDER ORDINANCE NO. 368: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLE 17 (ZONING) OF THE CITY OF ROLLING HILLS MUNICIPAL CODE TO ADD CHAPTER 17.48 (TEMPORARY USE PERMITS) ESTABLISHING REGULATIONS OF CERTAIN TEMPORARY USES WITHIN THE CITY. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CERTIFICATION OF ELECTION RESULTS AND INSTALLATION OF NEWLY ELECTED CITY COUNCILMEMBERS FROM THE NOVEMBER 3RD ELECTION. B. ESTABLISH SCHEDULES FOR PLANNING COMMISSION AND TRAFFIC COMMISSION APPOINTMENTS. C. ACCEPTENCE OF CALOES/FEMA GRANT AWARD ON VEGETATION MANAGEMENT. D. AMEND EXISTING CONTRACT WITH CSG PLANNING CONSULTANT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Next regular meeting: Monday, December 28, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson November 16, 2020 Issue No. 20-31 WILDFIRE PREPAREDNESS VIRTUAL TOWN HALL MEETING Join Assemblymember Al Muratsuchi, California Department of Insurance, California Office of Emergency Services (Cal OES), L.A. County Fire Department and representatives from the cities of Rolling Hills, Rancho Palos Verdes, Palos Verdes Estates, and Rolling Hills Estates for a virtual Wildfire Preparedness Town Hall Meeting on November 18 at 6 p.m. at facebook.com/Muratsuchi. For more information and to RSVP, please visit asmdc.org/hv or call 310-375-0691. PALOS VERDES PENINSULA LIBRARY DISTRICT New Extended Hours for Curbside Service Starts November 3rd! New hours at all locations: Tuesdays & Thursdays 10 AM - 4 PM Wednesdays 8, Saturdays 10 AM - 2 PM Your library card gives you access to hundreds of ebooks, eaudiobooks, movies, and television shows online that you can download or stream. Or log on to PVPLD website and watch the library's storytime, give a book recommendation or share a local history story. Visit PVPLD website at www.pvld.org or call (310) 377-9584 for more information. REPUBLIC SERVICES DRIVER RECOGNIZED FOR ASSISTANCE WITH DOWN ELECTRICAL WIRE On November 3, 2020, resident Tom Heinsheimer reported that there was a down electrical wire sparking at the disconnected end. The City's solid waste provider Republic Services had one of its trucks in the community and the driver Ammanuel Mezgebe discovered the electrified down wire on John's Canyon Road. In response, Mr. Mezgebe used trash barrels to "cone" off the area to prevent other drivers or residents from coming in contact with the live electrical wire. Mr. Mezgebe then drove to Fire Station 56 on Crest Road Drive and requested assistance. Southern California Edison was contacted shortly after and repaired the down wire. As proposed by Mr. Heinsheimer, the City Council recognized Mr. Mezgebe for his critical thinking and fast reaction to the situation at the November 9, 2020 City Council meeting. Mr. Mezgebe will be receiving a certificate of recognition from the City for his service to the community. Since the down wire incident, several residents have expressed concerns for the overall health of the electrical wires serving the city. City staff contacted Southern California Edison and the company will be conducting a safety survey of the line on John's Canyon Road. Staff requested if an overall safety survey can be conducted but Southern California Edison cited resource constraints but would review areas of priorities as noted by the community. ROLLING HILLS CRIMES REPORTED For the time period October 11 - November 07, 2020 NONE UPCOMING CITY MEETINGS City Council Meeting 11/23/20 at 7:00 p.m. Planning Commission Meeting 11/19/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 01/28/21 at 8:30 a.m. 5 SMALL BRUSH FIRE ON JOHN'S CANYON ROAD In the early morning hours of Sunday, November 8, 2020, a small brush fire was reported on John's Canyon Road. The Los Angeles County Fire Department responded to the scene and quickly put out the fire. No damages were reported other than burnt vegetation. Around the same time the brush fire was reported to the Los Angeles County Fire Department, the Sheriff's Department responded to a call of a suspicious person reported by gate attendant at the Crest Road West gate. The Sheriff's Department reported that the Captain of the Fire Station 56 noted that there was no evidence of arson but the circumstances of the fire appeared suspicious. A resident residing near the location of the brush fire reported that additional evidence of the incident was provided to the Los Angeles County Fire Department and the Sheriff's Department. The brush fire incident is currently under investigation by both departments. YEAR-ROUND PATROLS BY THE LOS ANGELES COUNTY FIRE DEPARTMENT FOR FIRE SAFETY Annually, the Los Angeles County Fire Department conducts brush clearance inspections in the coastal areas of the County beginning on June 1 and concluding in mid -July. The concentrated brush clearance is intended to implement fire safety measures before the beginning of the fire season each year. Working closely with the Fire Department personnel through the City's Block Captain Program, the City was informed by the department that given the amount of wildfires in California and the timing of the fires, there is no longer a fire season; fire season has become year-round. With the overwhelming number of fires raging in California in the past months, effective immediately, the Fire Department will be conducting year-round patrols in Rolling Hills to enhance fire prevention measures. Patrols could lead to 410B inspection reports, the same reports written for property owners during the brush clearance inspections between June 1 and mid -July. The Fire Department continues their commitment to keep the community safe. In working with the City and the Block Captain Program, the department continues to explore all avenues of fire prevention and fire safety measures in the community of Rolling Hills. ROLLING HILLS EVACUATION ROUTE ASSESSSMENT REPORT BY THE LA COUNTY FIRE DEPARTMENT As a part of the City's emergency preparedness effort, the City requested the Los Angeles County Fire Department to conduct an assessment of the evacuation routes (Portuguese Bend Road, Crest Road and Eastfield Drive) in Rolling Hills. Fire Department personnel conducted a ride along with City staff including one member of the City Council, RHCA staff, and the Lead Block Captains in summer of 2020. Since the initial request, the Fire Department personnel educated the City on the provisions of the Fire Code, their perspective on fire safety, the intent of the code and the personnel dedicated to operations and brush clearance. The City received the department's assessment report in early November 2020 and the department will be sharing their findings with the City Council at the November 23, 2020 meeting. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 23, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agendalindex.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.org/government/agendafindex.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerkOcityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillscalgovernment/agenda/index.pho. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/governmenticity council/city council archive aqendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. 'Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it fo be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF NOVEMBER 09, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES CYCLING TONNAGE REPORT FOR OCTOBER 2020. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER AND APPROVE AN ON -CALL INDUSTRIAL HYGIENIST, ELLIS ENVIRONMENTAL TO VALIDATE CLEANING PROTOCOLS AT CITY HALL IN THE EVENT OF POSITIVE COVID-19 CASE(S), PRIOR TO EMPLOYEES RETURNING TO WORK. B. CONSIDER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AUTHORIZING THE CITY OF ROLLING HILLS TO TRANSFER $177,952 OF ITS GENERAL PER CAPITA PROGRAM ALLOCATION AND $0 OF ITS URBAN COUNTY PER CAPITA ALLOCATION TO THE CITY OF ROLLING HILLS ESTATES. C. CONSIDER ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, REPEALING SECTIONS 10.12.050 (AUTHORITY OF GATE GUARDS) AND 10.12.060 (UNAUTHORIZED TRAFFIC DIRECTION PROHIBITED) OF CHAPTER 10.12 (TRAFFIC ENFORCEMENT AUTHORITY) OF TITLE 10 (VEHICLES AND TRAFFIC); AND AMENDING CHAPTER 9.40 (TRESPASS) AND CHAPTER 9.44 (ENTERING PRIVATE PROPERTY UNDER FALSE PRETENSES) OF TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE ROLLING HILLS MUNICIPAL CODE. D. CONSIDER ORDINANCE THAT PROPOSES CHANGES TO THE ROLLING HILLS MUNICIPAL CODE BANNING SMOKING IN AND ON PUBLIC PROPERTY AND IN AND ON PRIVATE EASEMENTS, ROADS, AND TRAILS BY ADDING CHAPTER 9.40 (SMOKING PROHIBITED) TO SUBDIVISION IV (OFFENSES AGAINST PUBLIC PEACE) IN TITLE 9 (PUBLIC PEACE, MORALS AND WELFARE) OF THE ROLLING HILLS MUNICIPAL CODE; AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS CREST ROAD EAST GATE, PROGRESS ON MODIFYING THE GATE BY RHCA. (ORAL) 10. MATTERS FROM STAFF A. LA COUNTY FIRE DEPARTMENT EVACUATION ROUTES ASSESSMENT REPORT. B. DISCUSS SPECIAL MEETING DATE FOR INSTALLATION OF NEWLY ELECTED CITY COUNCILMEMBERS FROM THE NOVEMBER 3RD ELECTION. C. DISCUSS SCHEDULING DECEMBER 28, 2020 CITY COUNCIL MEETING TO CONSIDER APPROVAL OF THE REVISED HOUSING ELEMENT, IS/MND, GENERAL PLAN AMENDMENT AND ZONING AMENDMENT. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Next regular meeting: Monday, December 14, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due fo your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson November 2, 2020 Issue No. 20-30 CITY OF ROLLING HILLS 35THANNUAL HOLIDAY OPEN HOUSE - CANCELLED We are sad to announce that the City of Rolling °bk. Hills' 35th Annual Holiday Open House is CANCELLED. VETERANS DAY, WEDNESDAY -NOVEMBER 11 AlOh Rolling Hills City Council and staff wish to express ZIII� j► sincere appreciation to our Veterans for all they have done. City Hall will be closed on Wednesday, November 1 1, 2020 in observance of the Veterans Day Holiday. Trash service will not be affected. REMINDER!! ROLLING HILLS COMMUNITY EVACUATION ROUTES SURVEY 2020 The deadline to complete the survey is November 13, 2020. The Rolling Hills Community Evacuation Route Survey 2020 is focused on getting your feedback to the evacuation routes serving the community of Rolling Hills within the boundaries of the City. Your responses will be summarized and analyzed with the Los Angeles County Fire Department to identify additional fire prevention measures to ensure evacuation routes will be available to usher resources into the City and allow residents to existing the City. The survey can be found on the City's website or through this link: https://www.surveymonkey.com/r/L3FQX7K. FIRE FUEL LOAD REDUCTION STATUS The City continues to partner with the Palos Verdes Peninsula Land Conservancy on fuel load reduction. Mustard plant mowing and Acacia removal were completed in June/July, 2020, in the Grapevine Trail, Tim Trail, and the Burma Road area in the Nature Preserve. The completed work was presented to the City Council on Monday October 26, 2020. An audio recording of the presentation is available on the City's website at https://www.rolling- hills.org/government/agenda/index.php. PLEASE CONTINUE TO SUBMIT YOUR INPUT RELATING TO REGULATIONS FOR TEMPORARY CONSTRUCTION USES The City of Rolling Hills is drafting standards to regulate construction related temporary uses (e.g., construction fences, storage containers, office trailers, portable toilets, construction materials, etc.). If you would like to provide input or ask questions, please contact Meredith Elguira by NOVEMBER 6, 2020 via email at melguira@cityofrh.net or at 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period October 11 - October 24, 2020 MAIL THEFT- Buggy Whip Drive UPCOMING CITY MEETINGS City Council Meeting 11/09/20 at 7:00 p.m. Planning Commission Meeting 11/19/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 01/28/21 at 8:30 a.m. ROLLING HILLS ACCESSORY DWELLING UNIT ANONYMOUS SURVEY IS AVAILABLE Please take a few minutes to complete this survey about Accessory Dwelling Units (ADUs). Your responses will help us understand community goals and concerns and will be used to develop new policies for consideration by the Rolling Hills Planning Commission and City Council. State law requires that all cities and counties allow ADUs, provided they meet certain standards. Some of the potential benefits of ADUs include rental income for homeowners, on -site living space for caregivers or household employees, and accommodation of extended family (adult children, parents, etc.). ADUs can also help residents "age in place," particularly as homeowners need more care or assistance. The City's objective in carrying out this survey is to determine the level of interest in ADUs among Rolling Hills residents and evaluate their potential to meet local housing needs. Like all cities in California, Rolling Hills is required by State law to provide for its "fair share" of the region's housing needs, including low- and very low- income households. ADUs provide a way to do that without significantly changing the character or appearance of the community. Some communities even provide special incentives for homeowners who rent ADUs at reduced rates to very low-income households, including household employees and local essential service employees. Please complete the survey on-line, by visiting www.surveymonkey.com//rollinghillsADUsurvey or by returning the mailed paper survey in the self- addressed stamped envelope to the City. The deadline to complete the survey is NOVEMBER 20, 2020. RANCHO DEL MAR OVERLAY ZONE AND ENVIRONMENTAL CLEARANCE As part of the City's continued effort to meet the State of California's mandate to provide housing for all income levels, the City will be conducting an environmental assessment of the Rancho Del Mar High School site for a proposed rezoning and mixed -use overlay zone. A Notice of Intent, required by the California Environmental Quality Act, will be published in the local newspaper and mailed to residents within 1,000 foot radius of the site. Please submit your comments to the Planning and Community Services Department by emailing Meredith T. Elguira at melguira@cityofrh.net or by calling 310-377-1521. BLOCK CAPTAIN MEETING NOVEMBER 5, 2020: 10:00 AM - 11:00 AM Block Captain meetings are scheduled on the third Thursdays of even months at 10am. Since the pandemic, the regularly scheduled meetings have been adjusted and transitioned to virtual meetings in July 2020. Continuing with adjustments, the October and December meetings are combined into one meeting scheduled for November 5, 2020 at 10am via Zoom. Please visit the City's website for more information at https://www.rolling- hills.orq/residents/block captain program/block captai n meetings and agendas.php TRACK MY MAIL -IN BALLOT • You can track your mail in ballot for the upcoming election on November 3, 2020 by logging into: W heresMyBal lot.sos.ca.gov. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 09, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rolling-hills.orq/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at citvclerk@citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinohillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Acf, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF OCTOBER 26, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. RECEIVE AND FILE RESOLUTION NO. 2020-07 A RECOMMENDATION THAT THE CITY COUNCIL ADOPT AN ORDINANCE AMENDING TITLE 17 (ZONING) OF THE ROLLING HILLS MUNICIPAL CODE TO ADD CHAPTER 17.60 (HOUSING ACCESSIBILITY FOR THE DISABLED — REASONABLE ACCOMMODATION PERMIT) ESTABLISHING A PROCESS BY WHICH PERSONS WITH DISABILITIES CAN REQUEST REASONABLE ACCOMMODATIONS FOR AN EQUAL OPPORTUNITY TO USE OR ENJOY A DWELLING AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER PROPOSITION 68 PER CAPITA ALLOCATION OF APPROXIMATELY $177,000 FOR ACCEPTANCE/TRANSFER. B. RECEIVE AND FILE NEW REQUIREMENTS OF THE DRAFT MS4 PERMIT; AND CONSIDER JOINING THE PENINSULA ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP). 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS CREST ROAD EAST GATE, PROGRESS ON MODIFYING THE GATE BY RHCA. (ORAL) 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. ANTICIPATED LITIGATION. CONFERENCE WITH LEGAL COUNSEL --EXISTING LITIGATION Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in litigation. Name of case: Dr. Elliot Brunner & Dr. Nourit Korzennik v. City of Rolling Hills and Toshiko Nakamura & Takashi Nakamura Los Angeles County Superior Court, Case Number: 20TRCV00775 CONFERENCE WITH LEGAL COUNSEL --ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2) and (e)(4) The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. (Oral threat of litigation from Jeff Lewis at City Council meeting of October 26, 2020.) 12. ADJOURNMENT Next regular meeting: Monday, November 23, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Acf (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk of (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson October 21, 2020 Issue No. 20-29 VIRTUAL PREPARED PENINSULA EXPO SUNDAY, OCTOBER 25, 2020, 12/noon - 2PM Join us via Zoom at bit.Iy/349HJ10 or call 669-900-9128 and enter Webinar ID 983 9270 8499 Are you prepared if disaster strikes? Be ready and have a plan. Learn how at the VIRTUAL PREPARED PENINSULA EXPO. Hear from experts and ask questions about how to prepare your family and safeguard your home in case of an earthquake, wildfire or other disaster. Speakers include: • Frank Forman, Battalion Chief, Los Angeles County Fire Department • James C. Powers, Captain, Lomita Station, Los Angeles County Sheriff's Department • Soraya Sutherlin, Emergency Manager and Regional Emergency Communications Manager, Alert Southbay. BLOCK CAPTAIN MEETING NOVEMBER 5, 2020: 10:00 AM - 11:00 AM Block Captain meetings are scheduled on the third Thursdays of even months at loam. Since the pandemic, the regularly scheduled meetings have been adjusted and transitioned to virtual meetings in July 2020. Continuing with adjustments, the October and December meetings are combined into one meeting scheduled for November 5, 2020 at 10am via Zoom. Zoom access information can be found using the link below: https://cms5.revize.com/revize/rollinghillsca/residents/blo ck captain program/block captain meetings and age ndas.php. Block Captain meeting information can also be found on the City's website: https://www.rolling- hills.org/residents/block captain program/block captai n meetings and agendas.php. REMINDER!! ROLLING HILLS COMMUNITY EVACUATION ROUTES SURVEY 2020 From the lessons learned from the Paradise Fire, the Woolsey Fire, and a number of other wildfires raging today throughout California, it is apparent that evacuation preparedness is key to saving lives. The Rolling Hills Community Evacuation Route Survey 2020 is focused on getting your feedback to the evacuation routes serving the community of Rolling Hills within the boundaries of the City. Your responses will be summarized and analyzed with the Los Angeles County Fire Department to identify additional fire prevention measures to ensure evacuation routes will be available to usher resources into the City and allow residents to existing the City. To participate in the survey please visit the Rolling Hills website or use the following link: https://www.surveymonkey.com/r/L3FQX7K. Sunday, October 25, 12.2pm Mtn „o via Zoom of qtly/.49M1. ROLLING HILLS CRIMES REPORTED For the time period September 20 — October 10, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 10/26/20 at 7:00 p.m. Planning Commission Meeting 11/17/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting TBD at 8:30 a.m. PV TRANSIT OFFERS FREE NEW ELECTION DAY SERVICE Palos Uerdes Penlnsala PUPTA Palos Verdes Peninsula Transportation Authority (PV Transit) will offer FREE Bial- a -ride service to voting centers on Election Day, Tuesday, November 3, to seniors, 62 and older and person with disabilities. This free Election Day transportation is exclusively for seniors, and persons with disabilities who reside in Rolling Hills Estates, Palos Verdes Estates and Rancho Palos Verdes. Palos Verdes Peninsula voting centers are located at Miraleste Intermediate School, Palos Verdes High School and Peninsula High School, Kelly Johnson Field House, Dapplegrey Elementary School. This free on demand door-to-door service will be provided from 7:00 A.M. on Tuesday, November 3, to 8:00 P.M., November 3, 2020. Advanced one-way and roundtrip reservations may be made from 9:00 A.M. to 2:00 P.M. beginning Tuesday, October 20, by calling (310) 544-3710. Same day reservations can also be made starting at 6:00 A.M on Tuesday, November 3. The last pick-up at voting centers will be at 9:00 P.M. This free bus service covers the Palos Verdes Peninsula ONLY. For more information call (310) 544-3710. UPDATE: RANCHO DEL MAR PARKING FOR NATURE PRESERVE VISITOR PARKING ON WEEKENDS AND HOLIDAYS Since the publication of the special edition of the Blue Newsletter reporting on Rancho Palos Verdes' consideration to use the Rancho Del Mar school site for Nature Preserve visitors, Rolling Hills Mayor Jeff Pieper contacted RPV Mayor John Cruikshank to articulate concerns with the proposal. Additionally, Councilmember Pat Wilson attended the October 20, 2020 RPV City Council meeting and spoke during public comments to voice his concerns about potential impacts to the Rolling Hills community. On Wednesday, October 21, 2020, Rolling Hills City staff received an update from RPV staff on the October 20, 2020 RPV City Council meeting noting that the proposal was not approved by RPV City Council. RPV Mayor John Cruikshank voiced his opposition to the proposal. At the meeting, RPV City Council also directed their staff to keep the City of Rolling Hills apprised going forward. REGULATIONS FOR TEMPORARY CONSTRUCTION USES The City of Rolling Hills is drafting standards to regulate construction related temporary uses (e.g., construction fences, storage containers, office trailers, portable toilets, construction materials, etc.). If you would like to provide input or ask questions, please contact Meredith Elguira by November 6, 2020 via email at melguira@cityofrh.net or at 310-377-1521. ANONYMOUS HOUSING ELEMENT SURVEY The City will be conducting an anonymous survey to support the City's plan to use ADUs to meet the State's housing requirements. Please look out for our housing survey that will be mailed out later this month. The survey will collect data on ADUs and the existing inventory of accessory structures (that could potentially be converted into ADUs by interested homeowners). AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 26, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED A T CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/oovernment/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i/87227175757?pwdWzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/oovernment/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF OCTOBER 12, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES CYCLING TONNAGE REPORT FOR SEPTEMBER 2020. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. ZONING CASE NO. 20-06: SITE PLAN REVIEW MODIFICATION FOR THE CONSTRUCTION OF A NEW 1,005 SQUARE -FOOT SWIMMING POOUSPA AND 353 SQUARE -FOOT POOL DECK IN THE CENTER EDGE OF THE BACKYARD LOCATED AT 60 EASTFIELD DRIVE, ROLLING HILLS, CA. (ANDREW ARVIDSON) 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER THE EVALUATION OF THE REQUIREMENTS OF THE DRAFT NEW MS4 PERMIT BY MCGOWAN CONSULTING; AND PARTICIPATE IN THE PENINSULA ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP). B. REVIEW RESOLUTION NO. 1264 TO ACCEPT STATE DEPARTMENT OF PARKS AND RECREATION PER CAPITA PROGRAM ALLOCATION, AND REVIEW RESOLUTION NO. 1265 TO TRANSFER PER CAPITA PROGRAM ALLOCATION TO THE CITY OF ROLLING HILLS ESTATES FOR THE NATURE CENTER PROJECT. 8. NEW BUSINESS A. CONSIDER AND APPROVE THE PURCHASE OF A NEW 75/80KW STANDBY GENERATOR TO REPLACE A NON -WORKING STANDBY GENERATOR FOR CITY HALL. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF A. UPDATE: LA COUNTY FIRE DEPARTMENT EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD, EASTFIELD DRIVE) ASSESSMENT REPORT. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Next regular meeting: Monday, November 9, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson October 06, 2020 Issue No. 20-28 UNWANTED: DEAD OR ALIVE TUMBLEWEEDS •Pursuant to Rolling Hills Municipal Code 8.30.010, residents are required to clear any dead or alive tumbleweeds from their properties. When fires occur and winds pick up, tumbleweeds travel and become fire fuel. In an effort to prevent fire or the spread of fire, residents can take preventive measures by eliminating tumbleweeds from their properties. When clearing dead vegetation, please remember to keep a fire extinguisher or a water hose nearby in the event of sparks from equipment. There are several reasons to control tumbleweeds, including: (1) mature, dry tumbleweeds readily burn, thus can carry wildfire; (2) tumbleweed (Salsola tragus) is not native to the United States, and it competes with more desirable plants for water, space, and nutrients; (3) in summer, they produce pollen to which many people are allergic; (4) mature plants are an eyesore, and can be hazardous to motorists; (5) the mature plants are stiff and spiny, and to those most allergic, handling them can cause a rash or other discomfort. Tumbleweed seeds begin sprouting in late April -- or after -- which is late compared with many annual (short-lived) plant species. You'll most likely see the seedlings along the edges of lawns or driveways. After sprouting, the seedlings look harmless. They have a red or maroon stem and start with two bright green fleshy leaves, which are opposite each other. THIS IS THE TIME TO PULL THE SEEDLING! The delicate spine at the tip of each fleshy leaf is how you know it's a tumbleweed seedling. As the seedling grows, more fleshy leaves with fine spine tips are added, and the little plant may start to branch when young. As the little plant gets older and larger, it retains its reddish stems, but the leaves take on a more bluish -green tinge. They get pricklier as they mature. If they are removed before July, when they start to set seed, not only will you get rid of the tumbleweed itself but also all of its potential (seed) descendants. If you remove all the seedling tumbleweeds in your yard, you will effectively begin to reduce the "seed bank," the tumbleweed seeds that are hiding in your soil. However, it could take 3 years of this diligent effort, pulling each as it sprouts, to completely deplete the tumbleweed seed bank. Seeds are thought to remain viable for three years from the time they are produced (Sally Manning). ROLLING HILLS CRIMES REPORTED For the time period September 06 - September 19, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 10/12/20 at 7:00 p.m. Planning Commission Meeting 10/20/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting TBD at 8:30 a.m. HARDENING CITY HALL The Los Angeles County Fire Forestry Division, Pre -Fire Engineer Trevor Moore inspected City Hall and the RHCA's building for fire safety. Mr. Moore recommended on -going cleaning of the gutters, routinely cutting back tree limbs from the roof, and clearing all leaves, needles and any other debris from the rooftop. City staff is working with a landscaper to comply with all the recommended actions. FIRE FUEL ABATEMENT ENFORCEMENT CASES In Fiscal Year 2019-2020, the City Council approved the position of the Fire Fuel Manager/Code Enforcement Officer. In October 2019, Fire Fuel Manager/Code Enforcement Officer Delia Aranda joined the City Hall team and since she has been work with the community to remove dead vegetation in the community. Delia provides a report on fire fuel abatement activities on a quarterly basis. The next report will be reviewed by the City Council on Monday, October 12, 2020. During the third quarter of 2020 (July 1, 2020 -September 30, 2020), 15 new fire fuel abatement violations were observed by city staff and/or reported by residents. In the same period, 26 fuel abatement violations in previous quarter were brought to compliance. 2020 VOTING LOCATIONS • Palos Verdes Peninsula High School (Gymnasium), 27118 Silver Spur Road. • South Coast Botanic Gardens (Frances Young Hall), 26300 Crenshaw Boulevard. • Dapple Gray Elementary School (Multi -Purpose Room), 3011 Palos Verdes Drive North. • LA Harbor Masonic Lodge (Main Hall), 1640 W 9th Street. To verify voting centers, please visit the following link from LA County: https://locator.lavote.net/locations/vc 2020 VOTE BY MAIL DROP BOXES • Rolling Hills Estates City Hall • Rancho Palos Verdes City Hall • Palos Verdes Estates City Hall • Lomita Library To verify voting mail drop box locations, please visit the following link from LA County: https://locator.lavote.net/locations/vbm/ TRACK MY MAIL -IN BALLOT You can track your mail in ballot for the upcoming election on November 3, 2020 by logging into: WheresMvBallot.sos.ca.gov. ROLLING HILLS TENNIS CLUB The Rolling Hills Tennis Club Board has nominated the following people as officers for 2020 & 2021. The nominations are: President: Vice President: Treasurer: Secretary: Please vote via email and make sure you email your vote by October 21, 2020 to: gstar@cox.net" Alan Cherry Alya Lucas Tony Mian Gail Starinieri AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 12, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills:org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk a(�cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (Le, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/j/87227175757?pwdWzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES. —REGULAR MEETING OF SEPTEMBER 28, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER TRANSFER STATE DEPARTMENT OF PARKS AND RECREATION PER CAPITA PROGRAM GRANT OF APPROXIMATELY $177,000 TO ROLLING HILLS ESTATES FOR IMPROVEMENTS TO THE GEORGE F. CANYON NATURE CENTER. B. CONSIDER AND APPROVE AN AMENDED AGREEMENT WITH JIMENEZ CONSULTING TO PROVIDE TECHNOLOGY SUPPORT, INCLUDING ENHANCEMENTS TO THE CITY'S WEBSITE. 8. NEW BUSINESS A. RECEIVE AND FILE LOS ANGELES COUNTY FIRE DEPARTMENT REPORT ON THE STATE OF THE EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD, EASTFIELD DRIVE) WITH RESPECT TO FIRE SAFETY. B. CONSIDER A REQUEST TO REVIEW THE FIRE CODE RELATING TO ROADSIDE CLEARANCE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS PLACING CENTER LINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE. (BLACK) 10. MATTERS FROM STAFF A. FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT FOR THE THIRD QUARTER OF 2020. (JULY 1 THROUGH SEPTEMBER 30) 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT • Next regular meeting: Monday, October 26, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City • Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. SPECIAL EDITION OF THE BLUE NEWSLETTER NOTIFICATION ALERT NOTIFY ME & BLACKBOARD CONNECT (REVERSE 911) The City of Rolling Hills strongly urges you to sign up for "Notify Me" to receive the latest activities happening in and around our City. To sign up, please visit the City's website at https://www.rolling-hills.org/enotify/index.php. Blackboard connect is another means of communication for the City of Rolling Hills to relay important information during a safety and welfare emergency in the community. Blackboard uses the notification database to contact residents who have signed up for the alerts. The City of Rolling Hills encourages residents to add an additional point of contact, such as a secondary phone number or an email to increase the chances of receiving alerts during an emergency. Residents can contact City staff at (310) 377-1521 to add a secondary point of contact to their account. If during an emergency your phone is busy, the call will be repeated several times in an attempt to reach you; the same is true if there is no -answer or if call -waiting is activiated. If the call is answered by a recorder, the message will be left on the device. If after several attempts the call does not go through, the system will stop attempting to call. To listen to recorded alert messages, press the star key (*) on your phone. To sign up for Blackboard (Reverse 91 1) please access this link: https://www.blackboardconnect.com/Login or through the City's website at: https://www.rolling-hills.org/i want to/sign up register/emergency notification.php What information do you need to create an account with Notify Me? • Email address or cell phone number • Select alert options What information do you need to create an account with Blackboard Connect (Reverse 911)? • Full name • Email address • Create Password ALERT SOUTHBAY The City is also part of the Southbay Regional Alert System that provides notifications for EMERGENCY EVENTS. The City strongly urges you to sign up via https:/lalertsouthbay.com or text AlertSB to 888777 or download the Everbridge App from the app store. Messages will be sent via voice, text or email. In general, the Alert Southbay System is used primarily for emergency notifications within and outside of city limits whereas "Notify Me" is used for general interest including activities within the limits of the City. What information do you need to create an account with AlertSouthbay? • Username • Full name • Email address • Password and security question answer If you need any assistance, please reach out to City staff at 310-377-1521. REMINDER: ANNUAL BLOCK CAPTAIN ZONE MEETING WITH FIRST RESPONDERS The Annual Zone Meeting will be held on October 6th (10-11AM) and October 8th (6-7 PM) via zoom. The same information will be provided at both meeting dates & times. Residents who are interested in staying current with the City's efforts in improving emergency preparedness for the residents and animals, please remember to access. the zoom link via the City's website: https://www.rolling- hills.org/residents/block captain program/block captain meetings and agendas.php The primary objective is to discuss "Hardening the Home". Learn some simple guidelines to better defend your home and property. The Block Captain program for emergency preparedness has established 24 zones within the City. There are still zones that do not have an assigned "block captain" so if there is a resident who is interested in taking on the role, please contact Arlene Honbo at arleneahonbo@qmail.com (corrected email address). REMINDER: ANONYMOUS HOUSING ELEMENT SURVEY The City will be conducting an anonymous survey to support the City's plan to use ADUs to meet the State's housing requirements. Please look out for our housing survey that will be mailed out on October 9, 2020. The survey will collect data on ADUs and the existing inventory of .guest houses (that could potentially be converted into ADUs by interested homeowners). REMINDER: REPUBLIC SERVICES BULK ITEMS PICK UP WEDNESDAY, OCTOBER 14, 2020 Bulk items such as furniture, appliance and rolled rugs, will be picked up from �� REPUBLIC' your designated collection location. Please place item in an area that is easily .visible to Republic Services' drivers. Set items out the night before collection or by 6 AM on the collection day. Republic Services gives you one simple tool to manage your recycling, waste and account needs. You can schedule a special pickup, report missed pickup, request one time per year 40 cubic yard bin for green waste and more. Visit RepublicServices.com/Account to sign up or download app. WHERES MY BALLOT? With the upcoming elections that are on November 3, 2020, you can track your ballot, when you mail it in by loggingin into: WheresMyBallot.sos.ca.gov 2020 VOTING LOCATIONS • Palos Verdes Peninsula High School (Gymnasium), 27118 Silver Spur Road • South Coast Botanic Gardens (Frances Young Hall), 26300 Crenshaw Boulevard • Dapple Gray Elementary School (Multi -Purpose Room), 3011 Palos Verdes Drive North • Rolling Hills Estates (City Hall), 4045 Palos Verdes Drive North • LA Harbor Masonic Lodge (Main Hall), 1640 W 9th Street CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson September 22, 2020 Issue No. 20-27 THE "9 PM ROUTINE" TO PROTECT RESIDENTS AND VALUABLES To keep residents as well as their valuables safe, please take part in the "9 PM Routine." What is the "9 PM Routine"? They are simple steps you can take to safeguard yourself from crimes of opportunity before you go to bed. Taking these steps before you go to bed can prevent our community members from becoming a victim of crime. Please help us in spreading the word about the "9 PM Routine" with your loved ones, neighbors and friends so they too can remain safe. 1. Remove all valuables (cell phones, computers, wallets, etc.) from your vehicle. 2. Ensure your vehicle doors and trunks are locked. 3. Check your homes exterior doors, garages and sheds are locked. ANNUAL BLOCK CAPTAIN ZONE MEETING WITH FIRST RESPONDERS The Annual Zone Meeting will be held on October 6th (10- 11AM) and October 8th (6-7 PM) via zoom. The same information will be provided at both meeting dates & times. Residents who are interested in staying current with the City's efforts in improving emergency preparedness for the residents and animals, please remember to access the zoom link via the City's website: https://cros5.revize.com/revize/rollinghillsca/Residents/BI ock%20Captain%20Proaram/Block%20Captain%20Zoom %20Meeting%20Link- l .pdf. The primary objective is to discuss "Hardening the Home". Learn some simple guidelines to better defend your home and property. The Block Captain program for emergency preparedness has established 24 zones within the City. There are still zones that do not have an assigned "block captain" so if there is a resident who is interested in taking on the role, please contact Arlene Honbo at arlenehonbo@gmail.com. t„AM(,,, ilk RHCA ANNOUNCEMENTS RHCA'S ANNUAL MEETINGS • The RHCA's annual meeting will be held on Wednesday, January 20, 2021 at 7 PM. • There will be three seats up for election. • October 1, 2020 is the deadline to submit matters to be placed on the Annual Meeting Agenda. ROLLING HILLS CRIMES REPORTED For the time period August 06 - August 12, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 09/28/20 at 7:00 p.m. Planning Commission Meeting 10/20/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting TBD at 8:30 a.m. 5TH CYCLE (2013-2021) HOUSING ELEMENT UPDATE: TENTATIVE BACK-UP SCHEDULE IF MULTIPLE FAMILY REZONING IS REQUIRED If City staff is unsuccessful in convincing the Department of Housing and Community Development (HCD) to accept accessory dwelling units (ADUs) as a viable alternative to meet the City's affordable housing obligations, the City will have to rezone a site(s) to have a certified Housing Element. This process will need CEQA clearance and additional public hearings. 1. September 15, 2020: Study Session with Planning Commission. 2. September 28, 2020: Study Session City Council. 3. October 20, 2020: Planning Commission (Public Hearing). 4. November 9, 2020: City Council meeting (Public Hearing). 5. November 17, 2020: Planning Commission (Public Hearing-CEQA). 6. November 23, 2020: City Council (Public Hearing- CEQA). 7. November 24, 2020: Staff submit revised Housing Element to HCD for review (30 days). 8. January 19, 2021: Planning Commission recommends adoption. 9. January 25, 2021: City Council adopt Housing Element. NOTIFY ME & SOUTHBAY ALERT The City of Rolling Hills strongly urges you to sign up for "Notify Me" to receive the latest activities happening in and around our City. To sign up, please visit the City's website at httos://www.rolling-hills.org/enotify/index.php. The City is part of the Southbay Regional Alert System that provides notifications for emergency events. The City strongly urges you to sign up on httrs://alertsouthbay.com. Messages will be sent via voice, text or email. In general, the Alert Southbay System is used primarily for emergency notifications within and outside of city limits whereas the "Notify Me" is used for general interest including activities within the limits of the city. REMINDER: REPUBLIC SERVICES BULK ITEMS PICK UP: WEDNESDAY, OCTOBER 14, 2020 4 74 REPUBLIC' SERVICES Bulk items such as furniture, appliance and rolled rugs, will be picked up from your designated collection location. Please place item in an area that is easily visible to Republic Services' drivers. Set items out the night before collection or by 6 AM on the collection day. Republic Services gives you one simple tool to manage your recycling, waste and account needs. You can schedule a special pickup, report missed pickup, request one time per year 40 cubic yard bin for green waste and more. Visit RepublicServices.com/Account to sign up or download app. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 28, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rolling-hills.orq/government/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk ancityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUTO9 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on fhe agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from fhe Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF SEPTEMBER 14, 2020; 2) REGULAR MEETING OF JUNE 11, 2018; AND 3) REGULAR MEETING OF JUNE 25, 2018. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR AUGUST 2020. RECOMMENDATION: APPROVE AS PRESENTED D. CALIFORNIA JPIA: 2020 ANNUAL BOARD OF DIRECTORS MEETING VOTING DELEGATE/ALTERNATE FORM. RECOMMENDATION: DESIGNATE ONE VOTING DELEGATE AND AT LEAST ONE ALTERNATE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDER RESOLUTION NO. 1263 TO ACCEPT STATE DEPARTMENT OF PARKS AND RECREATION PER CAPITA PROGRAM GRANT OF APPROXIMATELY $177,000, PROVIDE 20% LOCAL MATCH, AND AUTHORIZE THE CITY MANAGER, OR DESIGNEE, TO EXECUTE THE AGREEMENT WITH THE OFFICE OF GRANTS AND LOCAL SERVICES (OGALS). B. CONSIDER A REQUEST TO REVIEW THE FIRE CODE RELATING TO ROADSIDE CLEARANCE. C. RECEIVE AND FILE NEW REQUIREMENTS OF THE DRAFT MS4 PERMIT; AND CONSIDER JOINING THE PENINSULA ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP). 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS PLACING CENTER LINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE. (BLACK) 10. MATTERS FROM STAFF A. RECEIVE AND FILE AN UPDATE ON SCHOETTLE'S ASSESSMENT DISTRICT PROJECT TO UNDERGROUND UTILITY INFRASTRUCTURE. B. PRESENTATION ON NOTIFICATION SYSTEMS FOR THE CITY OF ROLLING HILLS: ALERT SOUTHBAY AND E -NOTIFY. 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Next regular meeting: Monday, October 12, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact fhe City Clerk at (310) 377-1521 at least 48 hours prior to fhe meeting to enable fhe City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. SPECIAL EDITION OF THE BLUE NEWSLETTER HOUSING ELEMENT UPDATE Since 1969, California has required that all local governments adequately plan to meet the housing needs of everyone in the community. Local governments meet this requirement by adopting housing plans as a part of their general plans (also required by the State). Housing plans are updated on an eight -year cycle established by the State. Each city must show that they have the capacity to provide for their "fair share" of the region's housing needs. The City of Rolling Hills adopted its 5t" cycle Housing Element (covering 2014-2021) in February 2014. The plan was not certified by the State Department of Housing and Community Development (HCD) primarily because the city failed to identify sites in the City that are zoned to allow multi -family dwellings. In February 2019, California Governor Gavin Newsom met with mayors of non -compliant cities throughout the state. About the same time, new legislation took effect that implements fines on cities found to have non -complaint housing elements. Fines have ranged between $10,000 and $600,000 per day. In response to Governor Newsom's request, and in consideration of the well-being of the community, the City submitted a compliance action plan to HCD in May 2019 that included revising and resubmitting the 5th Cycle Housing Element by the 4th quarter of 2020. To come into compliance for the 5t" Cycle, the City is required to re -zone parcel(s) in Rolling Hills to allow at least 18 new dwelling units serving households of different income categories. The City has been working with HCD on potential sites. Sites are eligible if they meet certain criteria established by the State. One way to meet the City's housing needs is to encourage more Accessory Dwelling Units (also called in-law units, second units, etc.) In January 2020, new State laws went into effect to streamline the ADU application process. The City initiated cr conversation with HCD about using ADUs to satisfy the requirement to accommodate 18 new units. The City argued that if the intent of the Housing Element is to provide housing for all income levels, the most appropriate and practical,approach in Rolling Hills is to use ADUs. ADUs provide a source of extra income for homeowners and an affordable place to live for a tenant, without changing the character of the community. ADUs can benefit senior homeowners who may need accommodation for a caretaker or who wish to "age in place" in a smaller unit on their properties. They can also provide housing for tutors, childcare workers, nurses, fire fighters and others who serve our community. To support the City's plan to use ADUs to meet the State requirements, the City will be conducting an anonymous community -wide survey this Fall. The survey will collect data on ADUs and the existing inventory of guest houses (that could potentially be converted into ADUs by interested homeowners. The City has also hired housing consultant Barry Miller to assist the City in this pursuit. Barry Miller has extensive experience working with HCD representing communities similar to Rolling Hills. We will also be holding meetings with the Planning Commission and City Council in the coming months to gather your input on the revised Housing Element before submitting the planning document to HCD for certification. City staff has included articles from previous Blue Newsletters for your reference. Please continue to look out for Housing Element updates in upcoming newsletters. We will need your input as we move forward with our efforts to complete the Housing Element. Check the City's website for upcoming meeting dates and additional information on the Housing Element. Please do not hesitate to contact Meredith Elguira, Planning and Community Services Director, if you have any questions, she can be reached at 310.377.1521 or melguira@cityofrh.net. PREVIOUS ARTICLES SB50 (WIENER) PLANNING AND ZONING HOUSING DEVELOPMENT INCENTIVES 05.22.19 The California League of Cities and member cities, including Rolling Hills were concerned that this measure would provide developers new rights to undermine local decision making and community based planning. Thanks to the active engagement of the league, Senate Bill 50 was held in the Senate appropriation committee and will not advance this year. ACCESSORY DWELLING UNITS 11.20.19 As part of its response to California's housing crisis, the Legislatures passed new laws that make it harder for cities to restrict accessory dwelling units (ADLs) and junior accessory dwelling units (JADUs). Cities must amend their local ADU regulations to comply with new statutory requirements that take effect on January 1, 2020, or the local regulations become null and void. Some cities are trying to get an urgency ordinance adopted by December 31, 2019. CALIFORNIA HOUSING BUDGET TRAILER BILL 07.03.19 Last Thursday, Governor Newsom signed the FY 2019-2020 state budget that included $2 billion one-time funds to help with planning grants, housing -related infrastructure, homelessness services, mixed income loan programs and an expansion of the state's Low Income Housing Tax Credit Program. The Housing Budget Trailer Bill SB102/AB101 was aimed at increasing housing production in California. Of interest is that the Budget Trailer Bill SB102 called for the California Department of Housing and Community Development (HCD) to publish an annual list of cities that have failed to adopt a HCD-approved housing element. If the Attorney General sues a city; the court finds that its housing element does not substantially comply with state law; and the city fails to bring the housing element into compliance, SB102 proposes a penalty ranging from $10,000 to $600,000 per month until the city's housing element is brought into compliance. The Senate voted on SB102 on Monday, July 1, 2019 and the bill was passed. Next, the bill will be voted by the Assembly, expected on Friday, July 5, 2019. CALIFORNIA BUDGET TRAILER BILL SB102 UPDATE 07.17.19 In Issue No. 19-13 of the Blue Newsletter, it was reported that the Housing Budget Trailer Bill SB102 calls for the California Department of Housing and Community Development (HCD) to publish an annual list of cities that have failed to adopt an HCD-approved housing element. If municipalities were found by the court to not comply with the state law, the Budget Trailer Bill proposes a penalty ranging from $10,000 to $600,000 per month until the housing element is brought into compliance. The Senate voted on SB 102 and the Assembly voted on SB 102. The bill passed in both houses and is on the Governor Newsom's desk for signature. It is expected that SB102 will be signed by the Governor. AFFORDABLE HOUSING 09.18.19 According to the California Department of Housing and Community Development (HCD), in order for the private market to adequately address the housing needs and demand of Californians, local governments must adopt plans and regulator systems that provide opportunities for (and do not unduly constrain), housing development. As a result, housing policy in California rests largely upon effective implementation of local general plans and, in particular, local housing elements. The 5th Cycle of Regional Housing Need Assessment (RHNA) is between October 2013 and October 2021. In each cycle, HCD determines the RHNA numbers by region and then the numbers are allocated to local jurisdictions like the City of Rolling Hills to be addressed in the Housing Element. The Housing Element is to be submitted to HCD to be certified. HCD released the Regional Housing Need determination for the 6th Cycle for the Los Angeles, Imperial, Orange, Riverside, San Bernardino and Ventura Counties to be 1,344,740 housing units for the planning period between October 2021 and October 2029. The regional agency Southern California Association of Government (SCAG) is discussing methodology to allocate housing units to local jurisdictions. Three methods are proposed and based on the 1.34 million units, the methods are estimated to require the City of Rolling Hills to plan for 40 to 106 units of housing in four different categories (very low income, low income, moderate income, above moderate income). The City is currently working on addressing the housing allocation from the 5th Cycle, while monitoring the requirements for the 6th cycle. Many cities including the City of Rolling Hills and County of Los Angeles have submitted comments to SCAG to request consideration of reduction in allocation for the 6th cycle due to a loss of housing units based on fire events within Very High Fire Hazard Severity Zones, phase obligations from existing needs over three housing element cycles, consideration of unique characteristics of jurisdiction including topographic and infrastructure constraints, final allocation methodology to include a floor or minimum allocation for all jurisdictions regardless of other factors, and among others. HOUSING ELEMENT 11.20.19 Cities throughout California are currently preparing to meet the statewide housing needs for the 6th cycle of Regional Housing Needs Assessment (RHNA); the 6th cycle covers the planning period October 2021 through October 2029. The Regional Housing Needs Assessment is mandated by State Housing Law as part of the periodic update to local Housing Element of the General Plan. On October 16, 2019, the Southern California Association of Governments (SCAG) received its latest regional housing needs determination of 1,341,827 units for a six County region, including Los Angeles County, split across four income categories (very low income, low income, moderate income, and above moderate income). The latest Methodology shifts housing needs closer to job centers and high quality transit to minimize urban sprawl. The California Department of Housing and Community Development (HCD) has 60 days to review and make comments on SCAG's draft RHNA Allocation Methodology. After considering HCD's input, SCAG's Regional Council will vote to adopt a final RHNA Allocation Methodology in early Spring, 2020. Using the latest draft Allocation Methodology, the City of Rolling Hills' 6th cycle RHNA requirement is 44 units with 38 units split between very low income and moderate income units. RHNA's requirements is to be addressed in the City's Housing Element that needs to be certified by October 2021. Municipalities found to have Housing Elements not in substantial compliance with the state law could be fined $10,000 to $600,000 per month and the court may require the State Controller to intercept any state and local funds until the Housing Element is brought into substantial compliance. The City of Rolling Hills' 5th cycle Housing Element is currently non- compliant with the State Housing Law. The City is currently responding to HCD's comments and exploring viable solutions. FAILURE OF SB50 ON THE SENATE FLOOR 02.05.20 The City is pleased to inform you that on Thursday, January 30, 2020, Senate Bill 50 - More Homes Act of 2020, failed to win State Legislative approval and become Law. The vote failed 18-15. If approved, SB50 would have required each City to build affordable housing according to State provisions, which went contrary to the City of Rolling Hills land use and zoning requirements. A great win for Californians and an even greater win for RH residents! CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson August 19, 2020 Issue No. 20-24 COASTAL CLEANUP DAY: EVERY SATURDAY IN SEPTEMBER Due to the Covid-19 pandemic, the California Coastal Commission's Annual Coastal Cleanup Day event which is typically held the third Saturday of September is adapting the event to honor the spirit of the cleanup while maintaining strict safety precautions. The Coastal Commission is encouraging participants to instead conduct "close -to -home" self -guided clean ups of their neighborhoods and local natural areas from 9am- 12 noon on Saturdays during the month of September (or any other day that works for them). The Coastal Commission has set up a Coastal Cleanup Day webpage where residents can download the Clean Swell app or print a data card to record the trash they collect, contact local Cleanup Coordinators and connect via social media. Clean your neighborhoods, local parks, streets, and storm drains for this year's Coastal Cleanup. Trash travels through storm drains, creeks, and rivers to become beach and ocean pollution. Help clean the beach by picking up litter in your community with your household. If you report your cleanup to your local coordinator/or record it on the Clean Swell app, all cleanups in September will be included as part of Coastal Cleanup Month. For safety reasons, there are no large, centrally organized cleanup sites this year. Instead, cleanups will be self - guided and close to home. Practice physical distancing, and strictly follow both local ordinances and safety guidelines downloadable from the Coastal Commission's webpage. To learn more about cleanup efforts near you, contact your local county coordinator. Remember, beach cleanups start at your door. Thank you for staying safe, cleaning your neighborhoods, and protecting the coast! ROLLING HILLS TENNIS CLUB The RHTC would like to welcome nominations for the new 2020/2021 Board and to send their nominations in by August 31st, 2020 for a 15th of September 2020 effective date. The open positions are: President, Vice President, Secretary, Treasurer and members at large. They can email their nominations to: astar@cox.net STOLEN BIKE ON BUGGY WHIP DRIVE On Monday, August 17, 2020, a resident reported that a high -end road bike was stolen from his open garage on July 29, 2020 at 5:55pm. The incident was reported to the Sheriff's Department. Detectives are working on the case. Please be vigilant and report suspicious persons and/or activities in the community to the Sheriff's Department. ROLLING HILLS CRIMES REPORTED For the time period July 7 - August 08, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 08/24/20 at 7:00 p.m. Planning Commission Meeting 09/15/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 09/24/20 at 8:30 a.m. ACACIA AND MUSTARD REMOVAL BY THE PVP LAND CONSERVANCY In September 2019, and again in May 2020, the City Council approved funding for the PVP Land Conservancy to remove fire fuel in the areas along the border of Rolling Hills and the Preserve. The Conservancy has done an excellent job removing Acacias and mustards. The fuel removed will be maintained in the spring time for the next three years. PVP Land Conservancy will evaluate the areas to determine if after three seasons of removal work, the area will be ready for placement of native plants to completely eradicate the Acacia and Mustard plants CRITICAL NEED FOR BLOOD URGENT! Blood & Ptatelet Center PLEASE DONATE CRITICAL BLOOD SHORTAGE The City is hosting a UCLA Blood & Platelet Center Blood Drive, Friday, September 4th from 9AM - 3PM. A UCLA Bloodmobile will be parked in front of the Association Building. In order to ensure measure for appropriate social distancing, we strongly encourage you to make an appointment in the following ways: Go on-line at www.ucedonor.com and click on Blood Drives and enter CORH in the Account Code box or call 310-825-0888, ext. 2 or email gotblood@mednet.ucla.edu. For a limited time, UCLA will be offering a one-time test for the COVID- 19 Antibodies with blood donation. SAFE DRIVING IN THE COMMUNITY At the July 23, 2020 Traffic Commission, the statistics of the number of deliveries into the community since the Safe - at -Home Health Orders went into effect dramatically increased. Comparing June 2019 to June 2020, the numbers show there was approximately 70% increase. (Data compiled by the Rolling Hills Community Association Gate Staff can be found here: https://legistarweb- production.s3.amazonaws.com/uploads/attachment/pd f/645535/Delivery Vehicles 2019-2020.pdf.) Members of the Traffic Commission discussed the amount of unsafe driving and speeding observed and reported in the community since March 2020. Traffic Commissioners are encouraging all members of the community to practice safe driving and to encourage their vendors, and service providers entering into the City to practice safe driving. UPDATE: FIRE' RISK ASSESSMENT ALONG EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD, AND EASTFIELD DRIVE) Due to the recent fires in California, Fire Department personnel are either on -call and or have been called to respond to fire events. Participants of the survey were scheduled to review the results of the fire risk assessment along the evacuation routes in Rolling Hills with the Fire Department on the week of August 17, 2020. This meeting has been postponed until further notice. Participants of the ride along with the Fire Department in late July unanimously expressed that the experience was very educational and provided insights to the Fire Department's considerations from a fire suppression AND evacuation standpoints. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 24, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: The meeting agenda is available on the City's,website (https://www.rolling-hills.org/government/agenda/index.php). A live audio of the City Council meeting will be available on the City's website (https://www.rollinq-hills.orq/oovernment/agenda/index.php). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real-time by emailing the City Clerk's office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e, phone numbers, addresses, etc.) that you do not want to be published. Access to the Zoom meeting room: https://us02web.zoom.us/i/87227175757?pwd=VzNES3Q2NFprRk5BRmdUSktWbOhmUT09 Or dial (669) 900-9128, meeting ID: 872 2717 5757, passcode: 780609 To locate 2020 City Council Meeting Agendas and recordings go to: https://cros5.revize.com/revize/rollinghillsca/government/agenda/index.php. To locate City Council Agenda Packets, go to: https://cros5.revize.com/revize/rollinghillsca/government/city council/city council archive agendas/index.php. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF JULY 13, 2020; 2) REGULAR MEETING OF JULY 27, 2020; 3) REGULAR MEETING OF AUGUST 10, 2020, 4) REGULAR MEETING OF JUNE 11, 2018; AND 5) REGULAR MEETING OF JUNE 25, 2018. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE 6. PUBLIC HEARINGS NONE 7. OLD BUSINESS A. CONSIDER AND APPROVE AN ON -CALL INDUSTRIAL HYGIENIST TO VALIDATE CLEANING PROTOCOLS WERE IMPLEMENTED PROPERLY. B. RECEIVE AND FILE ALTERNATE MS4 COMPLIANCE STRATEGIES. C. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH NV5 TO CONDUCT WATER QUALITY MONITORING AT THE SEPULVEDA CANYON. 8. NEW BUSINESS A. ACCEPT FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT FUNDS TO UNDERGROUND UTILITY STRUCTURES ALONG CREST ROAD EAST AND ALLOCATE MATCH FUNDS TO THE UTILITY FUND. B. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH NV5 TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN OF THE 8 INCH SEWER MAIN ALONG PORTUGUESE BEND ROAD AND ROLLING HILLS ROAD. C. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH A CONTRACTED VENDOR TO PROVIDE CONSULTANT SERVICES TO REVISE THE CITY'S 5TH CYCLE HOUSING ELEMENT TO COMPLY WITH HCD'S REQUIREMENTS. D. RECEIVE AND FILE A REPORT ON FIRE RISK ALONG THE CITY'S EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD, AND EASTFIELD DRIVE) EVALUATED BY THE LOS ANGELES COUNTY FIRE DEPARTMENT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS ACTION MINUTES AS THE OFFICIAL CITY COUNCIL MEETING MINUTES. (PIEPER) B. DISCUSS INFALMMATORY DEVICES. (BLACK) C. CONSIDER PLACING CENTERLINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE. (BLACK) 10. MATTERS FROM STAFF NONE 11. ADJOURNMENT Next regular meeting: Monday, September 14, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. • In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. Iktr CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson August 03, 2020 Issue No. 20-23 URGENT! Blood & Platelet Center PLEASE DONATE CRITICAL BLOOD SHORTAGE CRITICAL NEED FOR BLOOD The City is hosting a UCLA Blood & Platelet Center Blood Drive, Friday, September 4th from 9AM - 3PM. A UCLA Bloodmobile will be parked in front of the Association Building. In order to ensure measure for appropriate social distancing, we strong encourage you to make an appointment in the following ways: Go on-line at www.ucedonor.com and click on Blood Drives and enter CORH in the Account Code box or call 310-825- 0888, ext. 2 or email gotblood@mednet.ucla.edu. For a limited time, UCLA will be offering a one-time test for the COVID-19 Antibodies with blood donation. ALERT SOUTHBAY SURVEY #3 IN PARTNERSHIP WITH BEACH CITIES HEALTH DISTRICT We want to hear your COVID-19 concerns. We are all facing challenges during this unprecedented time in our lives. As we strive to help support our communities, your feedback is incredibly valuable in addressing your concerns. Your responses are completely anonymous unless you choose to provide your information at the end if you would like to be contacted by your local city representative. This is entirely optional. Thank you for taking the time to provide your comments. To complete the survey, please go to the City's website: www.rolling-hills.org. WEED ABATEMENT . . . BE FIRE SAFE The LA County Fire Department commenced inspections of properties for compliance with fire prevention weed abatement standards. Weed abatement standards are strictly enforced and are designed to reduce the likelihood of residential structures becoming involved in a wildfire. Please evaluate the vegetation on your property, including the canyons, and remove any dead vegetation beyond the Fire Department's required 200 -foot distance from structures to help keep your neighbors and the entire community safe. For information regarding brush clearance call LA County Fire Department Station 56 at 310- 377-1584. STAY SAFE: MIND YOUR W's ✓ WASH your hands frequently; ✓ WEAR a mask; and ✓ WATCH your distance and stay 6 feet apart. ROLLING HILLS CRIMES REPORTED For the time period July 7 - July 25, 2020: NONE UPCOMING CITY MEETINGS City Council Meeting 08/10/20 at 7:00 p.m. Planning Commission Meeting 08/18/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 09/24/20 at 8:30 a.m. i POLE REMOVAL REIMBURSEMENT On July 27, 2020, the City Council approved a Resolution that established a formal policy to contribute City funds towards the cost of utility pole removal and a Resolution that established an application and appeal fee relating to utility pole removal. Residents desiring City contribution must submit an application with: • Required application fee of $100; • Proof of removal of utility pole(s); • Proof of public benefit by way of satisfying one of three qualifying criteria: o More than one property is connected to the removed pole; o The removed pole was visible to at least three surrounding properties; or o The removed pole was visible from a road. • Additional helpful information to assist the application process. The new policy applies only to pole removals occurring after January 1, 2020. The City's contribution to the utility removal: Tier 1 Net Removal $2,000 per pole or one-third of One (1) or (1/3) of the preliminary Two (2) Poles design fee (not to exceed $3,500), whichever is greater. Tier 2 Net Removal $2,000 per pole or one-half of Three (3) (1/2) of the preliminary or More design fee (not to exceed Poles $3,500), whichever is greater. FIRE RISK ASSESSMENT ALONG EVACUATION ROUTES (PORTUGUESE BEND ROAD, CREST ROAD AND EASTFIELD DRIVE) Participants of the Rolling Hills Wildfire Mitigation Survey expressed concerns for the evacuation routes. Specifically, respondents noted that the city has limited exit points; two lane roads are inadequate to accept the amount of traffic during an evacuation event; and traffic control concerns once outside the city. The constraints limiting the number of exit points from the City, and the widths of existing roadways are much more. complex concerns to tackle. Working within the constraints, and in consultation with the Fire Department, the City requested an assessment of fire risks along the evacuation routes. Evacuation routes were established with the Fire Department and the Sheriff's Department as follows: Portuguese Bend Road, Crest Road and Eastfield Drive. With limited exit points from the City, it is imperative that the evacuation routes are maintained to eliminate fire risks that would cause road closures in the event of evacuation events. Requested by the City, the Fire Department conducted an assessment of the evacuation routes on Wednesday, July 29, 2020. In an effort to understand the Fire Department's assessment approach, the Rolling Hills Community Association, city staff, Lead Block Captains, and one member of the City Council participated in the ride along with the Fire Department on July 29, 2020. The Fire Department will be sharing results with city staff in mid -August 2020. AGENDA REGULAR MEETING CITY COUNCIL MONDAY, AUGUST 10, 2020 CITY OF ROLLING HILLS 7:00 P.M. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (http://www.rolling-hills.org/Archive.aspx?AMID=70). Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real time by emailing the City Clerk's office at cityclerk@cityofrh.net. Access to the Zoom meeting room: https://us02web.zoom.us/j/83320318128?pwd=K01LTWJaU0hpTE03a0JsMkFoWENjdz09 or Dial (669) 900-9128 - Meeting ID: 833 2031 8128 - Passcode: 100470. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. Next Resolution No. 1262 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE Next Ordinance No. 365 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME. This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS RECOMMENDATION: APPROVE AS PRESENTED C. MUNICIPAL CODE AMENDMENT TO GATE SECURITY LANGUAGE RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. NONE. 6. PUBLIC HEARINGS A. NONE. 7. OLD BUSINESS A. DISCUSS M54 COMPLIANCE STRATEGIES 8. NEW BUSINESS A. DISCUSS CITY COUNCIL ACTION MEETING MINUTES 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. BLOCK CAPTAIN PROGRAM PROGRESS UPDATE 11. ADJOURNMENT Next regular meeting: Monday, August 24, 2020 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson July 21, 2020 Issue No. 20-22 PUBLIC PARTICIPATION AT CITY COUNCIL MEETINGS In response to residents' feedback to improve public participation at City Council meetings, the City Council directed staff to find alternatives within the constraints of the current environment. The public may observe and orally participate in the next City Council meeting via Zoom. Access to the Zoom meeting room will be available on the City's website on the day of the meeting. Instructions to the public will also be added to the top of the City Council meeting agenda packet CONSTRUCTION AND DEMOLITION DEBRIS PERMIT It has come to the City's attention that not all construction and demolition debris (C&DD) are being accounted for due to a bifurcated permitting process. The LA County Building Department is currently only issuing C&DD permits on demolition projects that involve 100% demolition of an existing structure while the City issues permits on the remaining demolitions occurring in the City. The recycling receipts that track debris removed and recycled from the City are not being reported to the City when permits are issued and processed by the Building Department, therefore, they have not been included in the reports submitted to CalRecycle (State Regulator). Accurate tracking of the tonnage from construction debris and the amount and type of recycled materials is critical because the City could be fined if the City does not meet the 65% recycling threshold required by CalRecycle. To improve the process and ensure accurate tracking of the amount of C&DD removed and recycled from the City, LA County will now be issuing permits and tracking all debris and recycled materials moving forward; this is standard process in other cities. The County will continue with their current construction and demolition permitting process, however, they will now include all demolition activities that occur in the City regardless of project size. Contractors and haulers will still need to stop by the City Hall to gain access into the City and they must continue to provide proof of insurance and bond in case of an accident or damage to private property. This new process is effective immediately. For more information, please call the City of Rolling Hills at 310-377-1521 or the LA County Building Dept. at 310- 534-3760. ROLLING HILLS CRIMES REPORTED For the time period June 28 - July 7, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 07/27/20 at 7:00 p.m. Planning Commission Meeting 08/18/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 09/24/20 at 8:30 a.m. ROLLING HILLS COMMUNITY WILDFIRE PROTECTION PLAN (CWPP) A CWPP is a guidance document. The document is a community -based plan focused on identifying and addressing local hazards and risks from wildfire. A CWPP is not required by regulatory agencies; it is produced voluntarily by communities. A CWPP may open up grant funding opportunities to implement the plan. Rolling Hills' CWPP final draft was presented to the City Council at the July 13, 2020 City Council meeting for action. The City Council voted to delay action on the plan until the next regularly scheduled City Council meeting on July 27, 2020 at 7:00 PM. In preparation for the July 27, 2020 meeting, comments should be submitted to cityclerk@cityofrh.net by 5pm on Wednesday, July 22, 2020. Comments will be compiled and addressed by City staff and presented to the City Council at the July 27, 2020 City Council meeting. Comments submitted during the City Council public meeting will be read into record. Please call City Hall at 310-377-1521 if you have any questions on comment submission. CITY COUNCIL TO HOLD PUBLIC HEARING ON SOLID WASTE SERVICE CHARGE The solid waste service charge is collected through the property tax. Annually, Republic Services conducts a route audit to determine the parcels serviced. That data is provided to the City and cross referenced with development data from the Planning Department. Per State codes, the City Council is required to hold a public hearing to present a report of the service charges and allow the public to review and comment on the charges annually. In April 2020, the City Council approved an amended and restated contract with Republic Services to continue to provide waste collection and disposal service for nine years starting on July 1, 2020. The City Council also voted to continue to subsidize service rate increase. The service rate proposed to be assessed for FY2020-2021 is the same rate assessed between FY2015-2020 at $1,100 per parcel per year. The public hearing is scheduled for Monday, July 27, 2020. IMPORTANT DMV UPDATE FOR SENIORS The DMV has announced that drivers over the age of 70 have been given an automatic license extension of one year. This applies to all drivers over the age of 70 who have a license set to expire between March 1 and December 31, 2020. The extension is for one year from the original expiration date and while the extensions are automatic, drivers will not receive a new card or paper extension in the mail. Drivers can request a free temporary paper extension online starting July 15 to document the extension. The DMV has notified law enforcement of this policy and the TSA is accepting driver's licenses for a year after the printed expiration. You can find the full details of the extension announcement on the DMV's website. Due to COVID- 19, the Federal government has pushed the Real ID deadline to October 2021. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 27, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/governmenUcity council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at cityclerk@citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. Members of the public may observe and orally participate in the meeting via Zoom and or submit written comments in real time by emailing the City Clerk's office at cityclerk(a)cityofrh.net. Instruction for access to the Zoom meeting room will be available on the day of the meeting on the City's website (https://www.rollinq- hills.org/novernment/agenda/index.php). Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding fhe items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from fhe Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF MAY 11, 2020; 2) REGULAR MEETING OF MAY 26, 2020; 3) REGULAR MEETING OF JUNE 22, 2020; AND 4) REGULAR MEETING OF JULY 13, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JUNE 2020. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. RECEIVE AND FILE A VARIANCE REQUEST TO ADD 162 SQUARE FEET TO AN EXISTING TWO -CAR GARAGE LOCATED IN THE FRONT YARD SETBACK AT 3 POPPY TRAIL (ZONING CASE NO. 20-03/RESOLUTION NO. 2020-04). 6. PUBLIC HEARINGS A. CONSIDER AND APPROVE RESOLUTION NO. 1258 AUTHORIZING PLACEMENT OF THE 2020-2021 SANITATION (GARBAGE AND REFUSE COLLECTION) SERVICE CHARGE ON THE LOS ANGELES COUNTY AUDITOR -CONTROLLER'S OFFICE ANNUAL TAX ROLL 2020-2021 7. OLD BUSINESS A. RECEIVE AND FILE AN UPDATE TO THE HAZARD MITIGATION GRANT TO PREPARE A CWPP. B. ADOPT THE ROLLING HILLS COMMUNITY WILDFIRE PROTECTION PLAN (CWPP). 8. NEW BUSINESS A. CONSIDER AND APPROVE A CONTRACT AMENDMENT WITH JIMENEZ CONSULTING TO PROVIDE WEBSITE ENHANCEMENT SERVICES. B. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH [TBD] TO PREPARE A PLANS, SPECIFICATIONS AND ENGINEERING ESTIMATE FOR THE PROPOSED 8" SEWER MAIN LINE ALONG PORTUGUESE BEND ROAD/ROLLING HILLS ROAD. C. CONSIDER AND APPROVE RESOLUTION NO.1259 TO ESTABLISH A POLICY FOR CITY CONTRIBUTION TO UNDERGROUNDING UTILITY POLES THAT ARE NOT A PART OF ASSESSMENT DISTRICTS (PROPOSAL BY CITY COUNCIL AD HOC SUBCOMMITTEE). 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDER PLACING CENTERLINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE (COUNCILMEMBER BLACK). B. CONSIDER REVERTING THE CENTERLINE STRIPING PLACED ON CREST ROAD EAST AS A PART OF THE FY 2019-2020 STRIPING PROJECT TO THE CENTERLINE STRIPING ON CREST ROAD EAST PRIOR TO THE PROJECT (COUNCILMEMBERS BLACK AND WILSON). 10. MATTERS FROM STAFF A. SB2 GRANT UPDATE AND LEAP GRANT UPDATE. 11. ADJOURNMENT Next regular meeting: Monday, August 10, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior fo City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance fo participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior fo the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance of this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JULY 15, 2020 Issue No. 20-21 SPECIAL EDITION OF THE BLUE NEWSLETTER ROLLING HILLS COMMUNITY WILDFIRE PROTECTION PLAN (CWPP) What is a CWPP? A CWPP is a guidance document. The document is a community -based plan focused on identifying and addressing local hazards and risks from wildfire. A CWPP is not required by regulatory agencies; it is produced voluntarily by communities. A CWPP may open up grant funding opportunities to implement the plan. Does Rolling Hilis have a CWPP? Yes, a final draft was presented to the City Council at the July 13, 2020 City Council meeting. Was there an outreach plan to the community about the CWPP? Yes, the preparation of the Rolling Hills CWPP was announced to the community as follows: • On July 22, 2019, the City Council received a presentation from staff on the elements of a CWPP and the City's Block Captains' plan to produce the Rolling Hills CWPP. • In the City's Blue Newsletter Issue 19-05 dated August 7, 2019, the City announced that at the July 22, 2019 City Council meeting, a draft of the Rolling Hills CWPP is anticipated by December 2019. • In the City's Blue Newsletter Issue 19-20 dated October 23, 2019, the City announced a survey seeking feedback from residents of Rolling Hilis on wildfire mitigation prevention. The survey results were intended to be the basis for the CWPP. Surveys were announced by the Rolling Hills Community Association, the Women's Club, the Caballeros Club, the Tennis Club and the Seniors Club. The survey was published on the City's website. Hardcopies of the survey was provided to Block Captains to distribute to residents within their zones. • The Wildfire Mitigation Survey was announced again in the City's Blue Newsletter Issue 19-21 dated November 6, 2019. • In the City's Blue Newsletter issue 19-23 dated December 4, 2019, the City shared the Wildfire Mitigation Survey results and noted that the drafting of the CWPP was in progress. • The Rolling Hills CWPP was discussed in the City's Blue Newsletter issue 20-02 dated January 13, 2020, and 20-05, dated March 4, 2020. • At the March 9, 2020, City Council meeting, the Fire Fuel Reduction Ad Hoc Subcommittee of the City Council reported on the progress of the Rolling Hills CWPP. • In addition to the use of the City's Blue Newsletter, small groups of the Block Captains Program made up of entirety residents of Rolling Hills assisted to draft the plan itself, the survey questions, analyzed the survey results, and provided references for the plan. What is the next steps? At the July 13, 2020 City Council meeting, many residents provided public comments. Half of the comments expressed support for the City Council to adopt the plan. Half of the comments requested the City Council to delay adoption or acceptance of the plan to allow additional review time for residents. The City Council voted to delay action on the plan until the next regularly scheduled City Council meeting on July 27, 2020. What is the deadline to submit review comments? In preparation for the July 27, 2020 meeting, comments to the CWPP must be submitted to cityclerk@cityofrh.net by 5pm on Wednesday, July 22, 2020. Written comments will be accepted and can be submitted to Connie Viramontes at City Hall also by 5pm on Wednesday, July 22, 2020. Comments will be compiled and addressed by City staff and presented to the City Council at the July 27, 2020 City Council meeting. Please call City Hall at 310 277-1521 if you have any questions on comment submission. CWPP: https://www.rolling-hills.org/Residents/Block%20Captain%20Program/Draft%20CWPP.pdf CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson July 08, 2020 Issue No. 20-20 NEW PERSONNEL AT CITY HALL Staffing at City Hall remained unchanged for many years. Due to attrition and employees moving on to other endeavors, in the past two years City Hall welcomed all new faces. The longest serving employee is the City Manager at a whopping 1 year and 10 months. Without much overlaps with past employees, institutional knowledge was lost during this transition but the community has been warm, very welcoming, patient and understanding. Each of the staff is committed to serving the community by finding ways in which we can better serve you. We welcome your feedback for improvement. To help the community get to know the current staff, and to be notified of staffing adjustments from time to time, the Blue Newsletter list the roster of City Hall employees and their functions to better direct your needs. ROLLING HILLS CITY HALL TEAM City Manager: Elaine Jeng, P.E. Planning & Community Services Director: Meredith Elguira Code Enforcement Officer: Delia Aranda Administrative Assistant: Connie Viramontes Part-time Administrative Clerk - Stephanie Grant City Attorney - Michael Jenkins, BBK & Associates Finance Director - Terry Shea, RAMS City Clerk - vacant Senior Management Analyst - vacant City Clerk Yohana Coronel is no longer employed by the City of Rolling Hills. The position of the City Clerk is currently vacant and recruitment will be underway in August 2020. For questions relating to the November 2020 election, please call 310 377-1521 and or email at cityclerk@cityofrh.net. Senior Management Analyst Joseph Alvarado is no longer employed by the City of Rolling Hills. The position of Senior Management Analyst has been vacant since February 2020 and recruitment is underway to fill the vacancy. TEMPORARY SUSPENSION OF NOTARY SERVICES AT CITY HALL The notary service at City Hall started in the summer of 2019 and it is very popular, often with multiple appointments per day. City Clerk Yohana Coronel served as the City's notary. Unfortunately with personnel change, City Hall no longer has a notary on staff. As of July 6, 2020, Notary service at City hall is suspended until further notice. The service may be reinstated towards the end of the calendar year. ROLLING HILLS CRIMES REPORTED For the time period June 07 - June 27, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 07/13/20 at 7:00 p.m. Planning Commission Meeting 07/21/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 07/23/20 at 8:30 a.m. CITY OF ROLLING HILLS GOING DIGITAL As City operations begin to adjust to the new normal, having the tools to help our residents and stakeholders continue to conduct their business effectively will be beneficial to all those involved in the process. The City began incorporating technology in its recent business practice to improve customer service e.g., transitioned to the cloud, which put the City ahead of many Southbay cities when responding to COVID-19, and it began accepting electronic plans to accommodate social distancing and safer at home health orders. With limited staff, the City needs to use technology to help optimize project management and production. To help better serve the City's residents, the City has employed permit tracking and Geographic Information Systems (GIS) mapping tools. Implementing a permit tracking program will allow applicants to file applications electronically. They can fill out applications and submit plans online, check on project status and access project history from their computers at home. The permit tracking program will also be used by the Code Enforcement Division. The program can run reports on active and closed cases, send reminders of deadlines, provide accessible case related narratives and photographs, and generate letters. Electronic permit tracking is one of the critical components that will help reduce manual and labor-intensive work. Time Saved = Money Saved. Automating planning and code enforcement workflows make the process more efficient, consistent and transparent. Staff will be able to accomplish more with better tools. GIS maps will be useful in conducting research on projects by staff, residents and applicants. In addition, local organizations and other public agencies will be able to use the GIS program to map: fire hazard areas, landslide, water drainage course, topography, utility poles and lines, trails, block captain zones, generate mailing labels and more. The map will continue to grow as more information and layers are added. GIS is a great tool because it provides easily accessible accurate information that can be filtered and expanded depending on one's needs. GENERAL MUNICIPAL ELECTION The next General Municipal Election in the City is scheduled for Tuesday, November 3, 2020. There are two elective offices up for election. The nomination period begins on Monday, July 13, 2020 and closes on Friday, August 7, 2020 at 5:00 p.m. Prospective candidates may pick up a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m. If you have questions, please contact Elaine Jeng and/or Connie Viramontes. CODE ENFORCEMENT As of July 7, 2020, the City has a total of 93 open code enforcement cases. Eighteen are active vegetation cases and 75 cases stem from expired building permits, lighting and grading violations. Numerous residents have reached out to Code Enforcement Officer Delia Aranda to find out more about fire fuel abatement compliance. Some residents have a difficult time locating their property lines when clearing their property. Residents are advised to visit the Los Angeles County Parcel Viewer webpage for parcel information. To contact Delia Aranda, please call 310.377.1521 or email her at daranda@cityofrh.net. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 13, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.orgl). The meeting agenda is on the City's website (https:/lwww.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at cityclerk a(�cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES - REGULAR MEETING AND JOINT SPECIAL MEETING. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. APPROVE ECS IMAGING, INC. AND FILE KEEPERS, LLC FOR ON -CALL SERVICES TO SCAN DOCUMENTS AND BUILDING PLANS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. SUBMIT SOLID WASTE SERVICE FEES TO THE COUNTY ASSESSOR'S OFFICE FOR THE COLLECTION OF SOLID WASTE SERVICE FEES FOR FY 2020-2021. 7. OLD BUSINESS A. CONSIDER AND ADOPT A COMMUNITY WILDFIRE PROTECTION PLAN FOR THE CITY OF ROLLING HILLS. B. CONSIDER AND APPROVE A LEASE AMENDMENT WITH THE ROLLING HILLS COMMUNITY ASSOCIATION. C. CONSIDER THE RHCA'S REQUEST TO REPLACE EXISTING SEPTIC TANK SERVING THE MAIN GATE HOUSE IN THE EVENT THE EXISTING SEPTIC TANK FAILS PRIOR TO THE COMPLETION OF THE 8" SEWER MAIN. D. CONSIDER AND APPROVE TRANSFER AGREEMENT WITH THE LOS ANGELES COUNTY TO RECEIVE SAFE, CLEAN WATER PROGRAM MEASURE W FUNDS. E. CONSIDER AND APPROVE AN AMENDED MEMORANDUM OF UNDERSTANDING (MOU) WITH THE PENINSULA CITIES AND THE PALOS VERDES PENINSULA SCHOOL DISTRICT TO COST SHARE TWO SCHOOL RESOURCE OFFICERS. F. CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY HALL TO COMPLY WITH ADA CODES, AND SELECT A DESIGN OPTION TO CONTINUE THE DEVELOPMENT OF CONSTURCTION PLANS AND DIRECT STAFF TO CONDUCT OUTREACH. 8. NEW BUSINESS A. CONSIDER RHCA'S PROPOSED CHANGES TO THE ROLLING HILLS MUNICIPAL CODE SECTION 10.12 ON GATE GUARDS. B. RECEIVE AND FILE CERTIFICATION FOR FUNDING SUBMITTED TO THE DEPARTMENT OF FINANCE FOR ALLOCATION OF CARES ACT FUNDING THROUGH THE STATE FOR COVID-19 RELATED EXPENSES. C. RECEIVE AND FILE COVID-19 RELATED ADMINISTRATIVE POLICIES/REGULATIONS; CONSIDER AND APPROVE CONTRACT AMENDMENT WITH CLEANING COMPANY TO INCLUDE CLEANING PROTOCOLS AS REQUIRED BY LA COUNTY HEALTH DEPARTMENT TO PREVENT THE SPREAD OF COVID-19; AND CONSIDER AND APPROVE ON -CALL INDUSTRIAL HYGIENST TO OVERSEE THE IMPLEMENTATION OF CLEANING PROTOCOLS FOR ADHEREANCE TO THE LA COUNTY HEALTH DEPARTMENT PROTOCOLS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDER PLACING CENTERLINE STRIPING ON LOWER BLACKWATER CANYON ROAD BETWEEN PORTUGUESE BEND ROAD AND WILLIAMSBURG LANE (COUNCILMEMBER BLACK). B. CONSIDER REVERTING THE CENTERLINE STRIPING PLACED ON CREST ROAD EAST AS A PART OF THE FY 2019-2020 STRIPING PROJECT TO THE CENTERLINE STRIPING ON CREST ROAD EAST PRIOR TO THE PROJECT (COUNCILMEMBERS BLACK AND WILSON). 10. MATTERS FROM STAFF A. FIRE FUEL ABATEMENT ENFORCEMENT CASES QUARTERLY REPORT FOR THE SECOND QUARTER OF 2020 (APRIL 1 THROUGH JUNE 30) 11. ADJOURNMENT Next regular meeting: Monday, July 27, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson June 24, 2020 Issue No. 20-19 RANCHO DEL MAR HIGH SCHOOL On June 9, 2020, the PVPUSD Board of Education voted to relocate the Rancho Del Mar High School students from the Rancho Del Mar location on Crest Road to the Malaga Cove site, effective this fall. Moving forward, the Rancho Del Mar campus will be considered for a day care program needed next school year, the Kids' Corner program, or the expansion of Beach Cities Learning Center and Adult Education classes, both of which are already in use on the RDM campus. CITY OF ROLLING HILLS ELECTION During the Monday, June 22, 2020 City Council meeting the City Council approved a Resolution requesting the Board of Supervisors of the County of Los Angeles to order the consolidation of a General Municipal Election to be held on November 3, 2020, for the purpose of electing two members of the City Council to four-year terms. The seats are currently held by Mayor Jeff Pieper and Mayor Pro Tem Bea Dieringer. Please note that Monday, July 13, 2020 is the first day for candidates to file nomination documents with the City Clerk and Friday, August 07, 2020 is the last date for candidates to file nominations documents with the City Clerk. On Thursday, October 27, 2020, the City will publish a list of nominees. Due to COVID-19, the Los Angeles County Board of Supervisors voted to provide a Vote -by -Mail ballot to all registered voters in Los Angeles County for the November General Election. Voting by mail provides voters an alternative to voting in person and alleviates concerns surrounding social distancing at Vote Centers during this pandemic. For questions and/or for additional election information, please call City Hall at 310-377-1521. THE GREAT PENINSULA MOVIE NIGHT Drive on over for The Great Peninsula Movie Night on the rooftop of the Promenade on the Peninsula. Enjoy the old- fashioned experience of watching a movie from your car, while waving to your friends across the parking lot. The iconic movie, La La Land, starring Emma Stone and Ryan Gosling will be the feature flick. This event is a fundraiser for the Chamber's Young Entrepreneurs Academy, a program to help local middle and high school students launch new businesses. Admission is $25 per car (suggested donation) and may be purchased in advance - on the Chamber's website www.palosverdeschamber.com/events or by calling the Chamber at 310-377-8111 - or at the gate. The Great Peninsula Movie Night will be held on Saturday, June 27, 2020. The gate opens at 7pm; the movie will start at 8pm. Top level of the Promenade's parking lot. Enter off Indian Peak Road. Take-out food options will be available. ROLLING HILLS CRIMES REPORTED For the time period May 31 - June 06, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 07/13/20 at 7:00 p.m. Planning Commission Meeting 07/21/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 07/23/20 at 8:30 a.m. EFFECTIVE JULY 1, 2020 LA COUNTY BUILDING AND SAFETY FEES WILL BE INCREASED BY 1.9% This increase is based on Consumer Price Index rise between March 2019 and March 2020 as published by the U.S. Bureau of Labor Statistics for the Greater Los Angeles Area. STAY SAFE: AVOID THE THREE C'S ✓CONFINED SPACES - especially with poor ventilation. Outdoors is better than indoors; ✓CROWDS - the more people, the higher the risk; ✓CLOSE CONTACT - staying further apart is safer than being close together! RECEIVE THE LATEST INFORMATION Please continue to sign up with "Notify Me" and "Southbay Alert". Alert messages will be sent via voice, text or email methods. The system notifies you about imminent threats to health and safety as well as informational notifications that affect your home location or work environments. https://www.rolling- hills.orq/enotify/index.php httos://member.everbridge.net/311578402488335/login FIRE PREVENTION Although the Fire Department requires clearance of dead vegetation 200 feet from structure, please note that Rolling Hills Municipal Code Section 8.30.010 requires the following: Every person who owns or is in possession of any property, place or area within the boundaries of the City shall, at his or her own expense, maintain the property, place or area free from any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant. Any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant located on any property in the City is hereby declared to be a public nuisance. FACE COVERING REQUIREMENTS EXPANDED TO ALL OF CALIFORNIA (ALERT SB) Face coverings have been required in LA County since May 13, 2020, when leaving your home and around others outside your household both indoors and outdoors as amended in the Health Officer Order. The Governors announcement on June 18, 2020 ensures all counties in California are in alignment related to face covering requirements. Face coverings and 6 -ft of physical distancing play a critical role in slowing the spread of COVID-19 and allowing our hospitals to maintain capacity for those who need it. There are exceptions to this rule including children under the age of two and individuals with chronic respiratory conditions or other medical conditions that make use of a face -mask hazardous are exempt from this requirement. Please access: https://www.cdph.ca.gov/Programs/CID/DCDC/CDPH% 20Documenf%20Library/COVID-19/Guidance-for-Face- Coverings 06-18-2020.pdf WISHING YOU A SAFE & HAPPY 4TH OF JULY! Rolling Hills City Hall will be closed on Friday, July 3rd in observance of Independence Day. Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584 immediately. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson June 17, 2020 Issue No. 20-18 WISHING YOU A SAFE & HAPPY 4T" OF JULY! Rolling Hills City Hall will be closed on Friday, j July 3rd in observance of Independence Day. The Rolling Hills City Council and staff wish all Rolling Hills residents a safe and happy 4th of July! Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584 immediately. LOS ANGELES COUNTY HEALTH ORDER MOVING INTO STAGE 3 EFFECTIVE JULY 12, 2020 cCOUNTY Of LOS ANGELES Public Health This Order allows people to engage in all permitted activities as defined by the Order. To help lower the risks of person -to -person contact for themselves and others, the Order requires people to practice Social (Physical) Distancing at all times while out in public and to wear cloth face coverings when in contact with others This Health Order includes the reopening protocols for: day camps, gyms, fitness establishments, museums, galleries, zoos, aquariums, sports leagues, hotels, lodging, short term rentals, and music, television and film production. This order is effective within the County of Los Angeles Public Health Jurisdiction, defined as all cities and unincorporated areas within the County of Los Angeles, with the exception of the cities of Long Beach and Pasadena that must follow their respective City Health Officer orders and guidance. With these re -openings, LA County will be in Phase 3 of the State's Resilience Roadmap - Higher -risk workplaces: Link to State's Resilience Roadmap: https://covid19.ca.gov/roadmaio/?utm content=&ut m medium=email&utm name=&utm source=govdeli very&utm term= Questions about COVID-19: •Visit the Los Angeles County website: covid 19.lacounty.gov •Call 2-1-1 L.A. County at any time for emergency preparedness information and other referral services. The toll -free 2-1-1 number is available 24 hours a day and seven days a week. • Department of Public Health: h.lacounty.gov/media/Coronavirus ROLLING HILLS CRIMES REPORTED For the time period May 31 - June 06, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 06/22/20 at 7:00 p.m. Planning Commission Meeting 07/21/20 at 7:30 a.m. & 6:30 p.m. Traffic Commission Meeting 07/23/20 at 8:30 a.m. CONSTRUCTION AND DEMOLITION WASTE HAULER'S PERMIT The City is receiving numerous questions about construction and demolition debris permit (C&D Permit). Per State regulations, every construction project in the City shall divert at least 65%, measured by weight, of all construction waste generated by the project. No person or solid waste enterprise shall remove construction and demolition waste from a construction project within the City without first obtaining a construction/demolition hauling permit. Residents shall only use a permitted construction/demolition hauler or a franchised collector, for removal of construction/demolition waste from any construction project within the City. An application for a permit shall be filed with the City. The C&D application is $100 and a deposit of $750 is required with the application. The deposit will be returned to the applicant upon submittal of receipt of recycled materials. Haulers will not be allowed to enter the gates without a C&D Permit. When in doubt on whether or not to pull a permit, please call the City for guidance to avoid delays on your project. For more information, please call City staff at (310) 377- 1521. IT IS FIRE SEASON Fire season is back and we are asking all residents to be vigilant and clear their entire property of dead vegetation, dead/alive tumbleweeds, limb up live vegetation, clear roofs and eaves of dead leave and pine needles, and remove flammable materials around structures. If you have any questions or concern, please contact Delia Aranda at (310) 377- 1521 or email daranda@cityofrh.net. EFFECTIVE JULY 1, 2020 LA COUNTY BUILDING AND SAFETY FEES WILL BE INCREASED BY 1.9% This increase is based on Consumer Price Index rise between March 2019 and March 2020 as published by the U.S. Bureau of Labor Statistics for the Greater Los Angeles Area. LA COUNTY FACILITIES TENTATIVE REOPENING: JULY 7, 2020. LA County will tentatively reopen their doors to the public on July 7, 2020. To comply with social distancing, applicants will have to schedule appointments via telephone or the County's webpage calendar to drop off or pick up plans. Appointments will be limited to 20 minutes at a time. Please call 310.534.3760 or access http://www.lomita.com/cityhall/government/commdev/ for more information. NOTIFY ME & SOUTHBAY ALERT We strongly encourage everyone to sign up with "Notify Me" and "Southbay Alert". Messages will be sent via voice, text or email methods. The system notifies you about imminent threats to health and safety as well as informational notifications that affect your locations or work environments. https://www.rolling-hills.oro/enotify/index.ohp https://member.everbridae.net/311578402488335/login AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 22, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — 1) REGULAR MEETING OF MARCH 9, 2020; 2) REGULAR MEETING OF MARCH 23, 2020; AND 3) SPECIAL MEETING OF MARCH 30, 2020; 4) JOINT SPECIAL MEETING OF APRIL 13, 2020; 5) REGULAR MEETING OF APRIL 13, 2020; 6) REGULAR MEETING OF APRIL 27, 2020; 7) REGULAR MEETING OF MAY 11, 2020 8) REGULAR MEETING OF MAY 26, 2020, 9) SPECIAL MEETING OF JUNE 04, 2020 AND 10) REGULAR MEETING OF JUNE 08, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. QUARTERLY FINANCE REPORTS. RECOMMENDATION: APPROVE AS PRESENTED D. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR APRIL 2020. RECOMMENDATION: APPROVE AS PRESENTED E. CONSIDER AND APPROVE EXTENSION OF PEAFOWL AGREEMENT. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER THE RHCA'S REQUEST TO REPLACE EXISTING SEPTIC TANK AS A PART OF THE TENNIS COURT IMPROVEMENT PROJECT. 8. NEW BUSINESS A. CONSIDER AND APPROVE RESOLUTIONS PERTAINING TO A GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, NOVEMBER 3, 2020. B. CONSIDER AND APPROVE LEASE AMENDMENT WITH THE ROLLING HILLS COMMUNITY ASSOCIATION. C. CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY HALL TO COMPLY WITH ADA CODES, SELECT AN OPTION TO CONTINUE THE DEVELOPMENT OF CONSTURCTION PLANS AND DIRECT STAFF TO CONDUCT OUTREACH. D. CONSIDER AND APPROVE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT'S LOCAL EARLY ACTION PLANNING GRANT RESOLUTION. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Next regular meeting: Monday, July 13, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MAY 20, 2020 MUSTARD PLANT ERADICATION Concerns for potential wildfires, the City Council is funding two rounds of fire fuel removal in the Preserve. Additionally, to protect the investments made in the Preserve, the City Council also discussed ways in which Mustard and Acacia plants can be eradicated. Eradication will eliminate the need for continuous fire fuel abatement on an annual basis. According to the PVPLC, to eradicate the Mustard plant, the plant should be mowed in the spring before the seeds fall. A residents suggested that the City provide information on Mustard plant eradication to assist the residents with Mustard plants on their properties. Per PVPLC, Mustard plant tends to take off during a heat wave right after a rain event. Getting ahead of this time period will prevent Mustards from bolting (flowering) and dropping their seeds. Continuing this practice yearly will help minimize regrowth of the plant and potentially eradicate the plant on your property between 3-5 years. We encourage all residents to mow Mustard plants now before they bolt and while they are green and easy to mow. COYOTE SIGHTINGS The City has been notified of recent coyote sightings. The increase in sightings is due to denning and pupping season. Coyotes mate in mid -February and are ready to give birth by mid -April. During this time coyote parents are more protective of their denning areas and more active in hunting food. Their level of activity and protectiveness rises even more as the pups begin to venture out of the den in early summer. Because of this change in coyote behavior, urban residents, especially pet owners walking through coyote territory, tend to have more interactions. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310- 377-1521. Art• ROLLING HILLS CRIMES REPORTED NONE. UPCOMING CITY MEETINGS City Council Meeting (on Tuesday) 05/26/20 at 7:00 p.m. Planning Commission Meeting 06/16/20 at 7:30 a.m. & 6:00 p.m. Traffic Commission Meeting 07/23/20 at 8:30 a.m. Businesses that can reopen on May 8`h With proper physical distancing and infection control protocols 000 Florists & toy, book, clothing, music and sporting good stores: curbside pickup only Car dealership showrooms G' (not including pro-shopsordine-inolfcourses restaurants) 0 Trails, trailheads and parks' •U Canty RA%"Pak and Ca,Coaran .feramon Savd,A4,9 Issue No. 20-14 CONSTRUCTION AND DEMOLITION WASTE HAULER'S PERMIT IsjoY According to the California Department of Resources Recycling and Recovery (CalRecycle), construction and demolition (C&D) materials are estimated to account for between 21.7 to 25.5 percent of the disposed waste stream. Common C&D materials include lumber, drywall, metals, masonry (brick, concrete, etc.), carpet, plastic, pipe, rocks, dirt, paper, cardboard, or green waste related to land development. Many of these materials can be reused or recycled, thus prolonging our supply of natural resources and potentially saving money in the process. Of these, metals are the most commonly recycled material while lumber makes up the majority of debris that still goes to a landfill. Every covered project in the City shall divert at least 65%, measured by weight, of all construction waste generated by the covered project. No person or solid waste enterprise shall remove construction and demolition waste from a covered project within the City without first obtaining a construction/demolition hauling permit. Residents shall only use a permitted construction/demolition hauler or a franchised Collector, for removal of construction/demolition waste from any covered project within the City. An application for a permit shall be filed with the City. The C&D application is $100 and a. deposit of $750 is required with the application. The deposit will be returned to the applicant upon submittal of receipt of recycled materials. Haulers will not be allowed to enter the gates without a C&D permit. For more information, please call City staff at (310) 377-1521. FY 2020-2021 CITY BUDGET DISCUSSION The City Council will be holding a budget workshop on Tuesday, May 26, 2020. The City's primary sources of revenue are property tax and development project related permit fees through Los Angeles County Building and Safety Department. Conservatively, staff is projecting a reduction of approximately 20% to next year's revenue with the proposed expenditures being flat compared to last year's expenditures. AMAZING VEGETATION MANAGEMENT BY RESIDENTS! KEEP IT UP! Thanks for your patience. With so much green waste to be collected, Republic Services had to make adjustments to dedicate additional sources for collection. DOORS REOPEN TO THE PUBLIC AT CITY HALL On May 18, 2020, City Hall reopened its doors to the public. For everyone's safety, we encourage applicants to continue conducting business via email, phones and teleconference unless absolutely necessary. If you have to visit City Hall, please be sure to have a face covering when entering City Hall. Please also adhere to the markings to assist with social distancing between staff members and other customers while at City Hall. Thank you for your continued support in keeping everyone safer at home. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING TUESDAY, MAY 26, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act; no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. ZONING CASE NO. 20-03: REQUEST FOR A VARIANCE FOR CONSTRUCTION OF A NEW 400 SQUARE FOOT SWIMMING POOL AND SPA IN THE FRONT YARD LOCATED AT 52 PORTUGUESE BEND ROAD. (WACHS) 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER' LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY HALL TO COMPLY WITH ADA CODES, SELECT AN OPTION TO CONTINUE THE DEVELOPMENT OF CONSTURCTION PLANS AND DIRECT STAFF TO CONDUCT OUTREACH. B. CONSIDER AND APPROVE THE RHCA'S REQUEST TO REPLACE EXISTING SEPTIC TANK AS A PART OF THE TENNIS COURT IMPROVEMENT PROJECT. 8. NEW BUSINESS A. FY2020-2021 BUDGET WORKSHOP. B. CONSIDER AND APPROVE FINANCE/AUDIT/BUDGET COMMITTEE RECOMMENDATIONS ON PROPOSED BUDGET. C. CONSIDER AND APPROVE SUBSCRIPTION TO GEOGRAPHIC INFORMATION SYSTEM (GIS). D. SUBSCRIPTION TO DEVELOPMENT PERMIT TRACKING SOFTWARE. E. RECEIVE AND FILE COVID-19 RELATED ADMINISTRATIVE POLICIES/REGULATIONS. F. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT FOR PREPARING A SAFETY ELEMENT PLAN. G. CONSIDERA AND APPROVE PARTICIPATION IN SUPPORT LOCAL RECOVERY COALITION ENCOURAGED BY THE LEAGUE OF CALIFONRIA CITIES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Next regular meeting: Monday, June 08, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. ;,q{W 7.. a1V u ravap4c n, CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MAY 13, 2020 Issue No. 20-13 AMAZING VEGETATION MANAGEMENT BY RESIDENTS! Republic Services is reporting high volume of green waste in recent weeks. Republic Services had to make adjustments to meet the surge of green waste placed for collection on May 13, 2020. This is a testament to the unity of the community in the commitment to wildfire mitigation. Thank you! FIRE SEASON IS HERE Please continue to help prevent fires by removing any dead vegetation and clearing dead/alive tumbleweeds. Keep flammable objects at least 30 feet away from your home at all times and your lawn watered and mowed. Thank you for your vigilance. OUTDOOR LIGHTING Residents please keep in mind that outdoor lighting has restriction, the goal for our community is to preserve the natural darkness of Rolling Hills. Please refer to Municipal Code 17.16.190(e) for more information. EVERY REGISTERED VOTER MAILED A BALLOT AHEAD OF THE NOVEMBER GENERAL ELECTION SACRAMENTO — Recognizing the threat COVID-19 continues to pose to public health, Governor Gavin Newsom signed an executive order on May 8, 2020 to ensure that Californians can exercise their right to vote in a safe and accessible manner during the General Election this November. The order requires that each county's elections officials send vote -by -mail ballots for the November 3, 2020 General Election to all registered voters. Californians who may need access to in -person voting opportunities - including individuals with disabilities, individuals who speak languages other than English, individuals experiencing homelessness, and others - will still be able to access in -person voting opportunities. The County Registrar -Recorder's Office advised that voting centers will be available to those who choose to vote in person but the details on the number of centers and locations is still unknown. City staff will stay in contact with the County and report any new developments. ROLLING HILLS CRIMES REPORTED For the time period May 03 - May 09, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting (on Tuesday) 05/26/20 at 7:00 p.m. Planning Commission Meeting 05/19/20 at 7:30 a.m. & 6:00 p.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. COPIES OF PROFESSIONALLY STAMPED PLANS The official copy of architectural /engineering/landscape plans maintained by the City may be inspected, but cannot be copied without the City first requesting the written permission of the licensed or registered professional who signed the document and the original or current property owner. (Cal. Health & Safety Code § 19851.) In summary, a request made by the City via registered or certified mail for written permission from the professional must give the professional at least 30 days to respond and be accompanied by a statutorily prescribed affidavit signed by the person requesting copies, attesting that the copy of the plans shall only be used for the maintenance, operation, and use of the building, that the drawings are instruments of professional service and are incomplete without the interpretation of the certified, licensed, or registered professional of record, and that a licensed architect who signs and stamps plans, specifications, reports, or documents shall not be responsible for damage caused by subsequent unauthorized changes to or uses of those plans. GOVERNOR NEWSOM ISSUES EXECUTIVE ORDER ON EXTENDING DEADLINES IMPACTED BY COVID-19 SACRAMENTO — Governor Gavin Newsom issued an executive order that Lextends critical deadlines due to the impact of the COVID-19 pandemic. The executive order extends deadlines for certification requirements for public school project inspectors who previously passed an initial evaluation. It gives the State Fire Marshal 60 days to publish lists of building materials requirements and registration renewals for flame-retardant fabrics and applications. Additionally, the order extends for 60 days the expiration dates for notaries public whose commissions are set to expire. The order also makes it clear that notaries public can use an expired Department of Motor Vehicle driver's license or identification card to confirm identification. Also, the order enhances public safety by allowing retired peace officers to temporarily be reemployed for up to a year if they left the agency in good standing. Finally, the order extends by 60 days certain procedural deadlines of the Department of Industrial Relations, including the deadline for workers to file wage claims with the Labor Commissioner. DOORS REOPEN TO THE PUBLIC AT CITY HALL On May 18, 2020, City Hall will reopen its doors to the public. For everyone's safety, we encourage applicants to continue conducting business via email, phones and teleconference unless absolutely necessary. Thank you for your continued support in helping keep everyone safer at home. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MAY 06, 2020 ADA IMPROVEMENTS AT CITY HALL Among other requirements, the Americans with Disability Act (ADA) of 1990 calls for public facilities to be accessible to individuals with disabilities. City Hall was constructed in the 1950s well before ADA codes were in existence. Minor modifications were made since the initial construction but the facility is outdated and is in need of improvements to be brought to current codes. In January 2020, the City Council hired an architectural and engineering firm to prepare a set of construction documents that, if implemented, would bring City Hall into compliance with ADA codes. On Monday, May 1 1 , 2020, the City Council will be reviewing improvement options starting with the restrooms at City Hall. LA COUNTY DEPARTMENT OF PUBLIC HEALTH REPORTED 2 CONFIRMED CASES OF COVID- 19 FOR ROLLING HILLS http://www.publichealth.lacountv.gov/media/Corona virus/locations.htm LATEST INFORMATION ON GOVERNOR NEWSOM'S GREAT PLATES DELIVERED On April 24, 2020, Governor Gavin Newsom announced the launch of a first -in -the -nation meal delivery service for California's older adults. Great Plates Delivered has two purposes: 1. Help seniors and other adults at high risk from COVID-19 to stay home and stay healthy by delivering three nutritious meals a day, and 2. Provide essential economic stimulus to local businesses struggling to stay afloat during the COVID-19 crisis. Local programs are getting set up rapidly. Do you want your restaurant to participate? Please access the link: https://covid 19.ca.gov/restaurants-deliver-home-meals- for-seniors/ California Water Service Even though we're 6 feet apart, we're all in this together. Uo U In response to the COVID-19 pandemic, California Water Service requested permission to freeze rates and delay any rate changes until January 1, 2021. This was done to ensure customers continue to have access to safe, reliable water utility service. If you have any questions or need any additional information, contact Customer Service (310)257-1400 or https://www.calwater.com/ ROLLING ,HILLS CRIMES REPORTED For the time period March 19 - March 25, 2020 1 Residential Burglary UPCOMING CITY MEETINGS City Council Meeting 05/11/20 at 7:00 p.m. Planning Commission Meeting 05/19/20 at 7:30 a.m. & 6:00 p.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. LIVE STREAM ITE •ITTITIS MEETINGS Issue No. 20-12 LIVE STREAM OF PUBLIC MEETINGS The City has transitioned to on-line streaming of its public meetings due to the COVID-19 pandemic and the response has been tremendous. The shift has resulted in more civic engagement. City Council, Commission, and Committee meetings can be heard live or on -demand via the City's website. We are improving our services to better serve you and we hope the changes are beneficial. Visit the City's website at www.Rolling-Hills.org and click on "Live Stream of Public:Meetings". THE CITY COUNCIL CONSIDERS ANOTHER ROUND OF FIRE FUEL ABATEMENT IN THE PRESERVE IN THE AREAS IMMEDIATELY ADJACENT TO ROLLING HILLS In October 2019, the City Council approved approximately $34,000 to have the Palos Verdes Peninsula Land Conservancy (Conservancy) remove fire fuel in the areas adjacent to the border with Rolling Hills. Additionally, in an attempt to eradicate the Mustard plant, the City Council also committed budget to mow the regrowth of Mustard plant every spring for the next three years. The Conservancy advised that complete eradication of Mustard plant is possible if the plant is mowed prior to the dropping of seeds for a period of three to five years. The first spring mowing of Mustard plant commenced on April 20, 2020. Here is a link to a map outlining the work approved in October 2019 shown in shades of blue. https://legistarweb- production.s3.amazonaws.com/uploads/atta chment/pdf/578154/RH Map 1.pdf In February 2020, the Conservancy reported that the fire fuel removal work from October 2019 was near completion. The City Council requested the Conservancy to provide a second round of fire fuel removal work. At the April 27, 2020 City Council meeting, the Conservancy proposed Mustard and Acacia plants removal in the areas outlined in shades of pink in the map referenced above. Although generally in favor of moving forward with the work, the City Council requested cost estimate to perform Mustard plant eradication work as with the first round. The City Council will be discussing the proposal for the second round of work on May 1 1, 2020. Based on the Los Angeles County Fire Department modeling of wildfire potentials using weather data from past wildfire events, and weather patterns for the Peninsula, the areas selected for the first and second rounds of fire fuel abatement in the Preserve are projected to be the areas of highest risk for another wildfire event. Residents of Rolling Hills have noticed the fire fuel abatement work in the Preserve. Below, is a photograph captured from a distance by a resident showing the extent of the Mustard plant removal. The resident expressed his appreciation for the City Council's on -going commitment to wildfire mitigation measures. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 11, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http:/Iwww.rolling-hills.org/). The meeting agenda is on the City's website (httpps://www.rolling-hills.org/government/city council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. CITY COUNCIL COMMITTEE ASSIGNMENTS RECOMMENDATION: APPROVE AS PRESENTED D. SOUTHERN CALIFORNIA EDISION 2019 RELIABILITY REPORT RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. ZONING CASE NO. 20-03: REQUEST FOR A VARIANCE FOR CONSTRUCTION OF A NEW 400 SQUARE FOOT SWIMMING POOL AND SPA IN THE FRONT YARD LOCATED AT 52 PORTUGUESE BEND ROAD. (WACHS) 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER AND APPROVE A PROPOSAL FROM PALOS VERDES PENINSULA LAND CONSERVANCY FOR ADDITIONAL FIRE FUEL REMOVAL WORK IN THE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER 8. NEW BUSINESS A. ACCEPT THE FY 2019-2020 TRAFFIC SIGNING, STRIPING, AND PAVEMENT MARKING PROJECT AS COMPLETE AND IN CONFORMANCE WITH THE CONTRACT PLANS AND SPECIFICATIONS AND AUTHORIZE THE NOTICE OF COMPLETION TO BE FILED WITH THE LOS ANGELES COUNTY RECORDER'S OFFICE. B. REPORT OUT BY FINANCE/BUDGET/AUDIT COMMITTEE ON FINANCIAL AND INVESTMENT POLICIES, AND SCHEDULE OF FEE AND CHARGES; FY 2020-2021 BUDGET PRIORITIES C. CONSIDER LAYOUT OPTIONS TO BRING EXISTING RESTROOMS AT CITY HALL TO COMPLY WITH ADA CODES, SELECT AN OPTION TO CONTINUE THE DEVELOPMENT OF CONSTURCTION PLANS AND DIRECT STAFF TO CONDUCT OUTREACH. D. RECEIVE AND FILE DRAFT CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2020-2021 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Next regular meeting: Tuesday, May 26, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to. your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MAY 01, 2020 Issue No. 20-11 rlq001 ANIMAL ADOPTION FEES WAIVED L'� If you've thought about adopting or fostering a pet during the COVID-19 crisis, now may be a good time to give it a try. In case you missed it, LA County's Department of Animal Care and Control (DACC) announced, last week, that adoption fees at all seven animal care centers across the County are being waived in an effort to place animals in homes. Fee waived adoptions are made possible thanks to an $80,000 grant awarded by the Petco Foundation to support life-saving efforts for LA County animals. This investment will also allow DACC to undertake other lifesaving measures including: • purchasing necessary medical equipment; and • partnering with veterinary partners to provide pets in DACC care extensive medical treatment beyond the regular capacity of DACC's medical program. If you wish to adopt, you must first make an appointment to visit your local care center. To find your local care center, click here. For more information on fostering a pet, volunteering from home or to make a donation, visit www.animalcare.lacounty.gov. DEAD VEGETATION CLEARANCE Now is the time to clear your property of all dead vegetation and dead/alive tumbleweeds. Fire season is in full effect and the green waste date from Republic has been changed to May 13, 2020. Please take advantage of this later date to make your property and the community safer. Please call Republic if you have any questions regarding the green waste pick up, you may reach them at (800) 299-4898. GROCERY BAG FEES WAIVED; CONSUMPTION OF ALCOHOL ON PUBLIC PROPERTY PROHIBITED In response to concerns about the potential risk of COVID- 19 infection from reusable grocery bags, the City of Hermosa Beach issued an executive order suspending the City's ten cent paper bag fees. With many grocery stores requiring customers to use paper bags or bag their own groceries if they are using reusable bags, the California Grocers Association had requested the suspension to give stores the flexibility to make operational decisions based on public health concerns. The City's executive order issued Monday also addresses takeout alcohol purchases, temporarily allowed under ABC regulations, requiring that any alcohol purchased is provided concurrently with food orders to reduce instances of customers consuming alcohol on public property while waiting for their food to be ready. This order restates current ordinances regarding the consumption of alcohol on or adjacent to the premises. Executive Order 2020-02 goes into effect immediately and will be placed on the City Council agenda for confirmation at their next meeting. UPCOMING CITY MEETINGS City Council Meeting 05/11/20 at 7:00 p.m. Planning Commission Meeting 05/19/20 at 7:30 a.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. Live Stream of Public Meetings The COVID-19 pandemic has revolutionized how public meetings are held. The City has transitioned to streaming meetings since public gatherings are banned by order of the Governor. We've noticed our residents are listening and submitting public comment via email. Our first meeting on March 30th had 8 live listeners while there were 50 listeners on April 27th. This increase is positive and it is equally impressive that participation is occurring after the fact. All meeting audio is archived on the website and those numbers have increased as well. Initially 25 people listened to the archive and we are up to 75. We are learning and improving with each meeting conducted. Visit the City's website to listen live or select the archive to engage at your convenience. RESTAURANTS DELIVER: HOME MEALS FOR SENIORS PROGRAM The City of Rolling Hills continues to provide COVID-19 related information as we receive them. The most recent information we received is in regards to Governor Newsom's proposed Restaurants Deliver: Home Meals for Seniors Program. The Program, the first of its kind in the nation, has two purposes: 1) help older and other adults at high risk from COVID-19 to stay home and stay healthy by delivering three nutritious meals a day, and 2) provide essential economic stimulus to local businesses and workers struggling to stay afloat during the COVID crisis. Staff is still currently waiting for more information from the State regarding how restaurant owners can apply to become part of the Program. The State is in the process of stablishing guidelines and we hope to provide that information to our residents as soon as it is released. Below, is an overview of what we know to date. Please access httrs://COVID19.CA.GOV/ if you would like to learn more about the Program. • 5 FAQs will be uploaded to the website • This program currently expires on May 10th but the State has asked for a 90 day extension • The County is most likely to administer the Program through DPSS While we wait for more information on the Program, please check out the resources below for programs that are available now: • Enter your location into 211.orq to find local services, such as nutrition, financial, health care, and housing assistance. Every community has an Aging and Adult Info Line to connect to aging and adult services: 1- 800-510-2020. • Visit the California Department of Aging's COVID-19 page fora list of resources for older and other at -risk adults. • Do you suspect someone is being neglected or abused? Call Adult Protective Services at 833-401- 0832. • Suspect fraud? AARP has a Fraud Watch Network Helpline: 877-908-3360. • Concerned about someone with dementia or Alzheimer's or their caregiver? Call the Alzheimer's Association: 800-272-3900. • Reach out to California's COVID-19 hotline for questions about coronavirus: 833-422-4255 (833-4CA- 4ALL). AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 11, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/governmenticity council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. CITY COUNCIL COMMITTEE ASSIGNMENTS RECOMMENDATION: APPROVE AS PRESENTED 7. COMMISSION ITEMS A. ZONING CASE NO. 20-03: REQUEST FOR A VARIANCE FOR CONSTRUCTION OF A NEW 400 SQUARE FOOT SWIMMING POOL AND SPA IN THE FRONT YARD LOCATED AT 52 PORTUGUESE BEND ROAD. (WACHS) 8. PUBLIC HEARINGS NONE. 9. OLD BUSINESS A. UPDATE ON EASTFIELD UNDERGROUNDING PROJECT. B. UPDATE ON CITY HALL ADA IMPROVEMENT PROJECT. C. CONSIDER AND APPROVE A PROPOSAL FROM PALOS VERDES PENINSULA LAND CONSERVANCY FOR ADDITIONAL FIRE FUEL REMOVAL WORK IN THE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER 10. NEW BUSINESS A. REPORT OUT BY FINANCE/BUDGET/AUDIT COMMITTEE ON FINANCIAL AND INVESTMENT POLICIES, AND SCHEDULE OF FEE AND CHARGES; FY 2020-2021 BUDGET PRIORITIES. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 12. MATTERS FROM STAFF NONE. 13. ADJOURNMENT • Next regular meeting: Tuesday, May 26, 2020 at 7:00 p.m. via teleconference. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson APRIL 24, 2020 Issue No. 20-10 NEW UPDATED SPRING SEMI-ANNUAL DATES RiMREPUBLIc. FROM REPUBLIC SERVICES titi SERVICES Republic Services will be sending new Spring semi-annual dates via postcard to all individuals: • Greenwaste: Wednesday, May 13th • Shred and E -waste: Saturday, May 16th • Bulky Item Collection: Wednesday, May 20th SOUTHBAY ALERT COVID-19 SURVEY #2: As we strive to help support our community, your feedback is incredibly valuable in helping address your concerns. Thank you for taking the time to provide your comments. To access the survey, please access: www.surveymonkey.com/r/Z9ZD2NW. Residents are encouraged to register to receive emergency alerts. They can do so by visiting at www.alertsouthbay.com or by texting RHCOVID19 to 888777. RELIEF ASSISTANCE If you or a loved one has lost your job, or need assistance, the County of Los Angeles has several ways to help. For help with accessing food, cash, health or in -home care programs, apply online at www.dpss.lacountv.gov.For assistance over the phone, call (866) 613-3777. HEAT WAVE Here is some helpful information from the Public Health: • Drink plenty of water and keep hydrated throughout the day. • If you must go out, plan your day to avoid going out during the hottest hours, and wear sunscreen. Wear lightweight, light-colored clothes, and bring a hat or umbrella with you. • Cars get very hot. Don't leave children or pets in cars, and call 911 if you see a child or pet in a car alone. • Beware of heat -related illness, like heat stroke and call 911 if you see these symptoms: high body temperature, vomiting, and pale and clammy skin. • Check on those at risk, like the sick, older adults, pregnant women, and children. • Avoid working out wearing face coverings or masks not intended for athletic purposes; this means avoiding contact with others while you work out. ROLLING HILLS CRIMES REPORTED For the time period March 15 - March 21, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 04/27/20 at 7:00 p.m. Special Planning Commission Meeting 05/01/20 at 7:30 a.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. RULE 20A - POWERLINE UNDERGROUNDING CREDITS THREATENED For more than five decades, cities across California have relied on Rule 20A to help improve their streetscapes and make their communities safer. The California Public Utilities Commission enacted the Rule 20 Program, consisting of Rule 20A, B, C and D, that requires the largest utilities (PG&E, SDG&E AND SCE) to allocate monetary credits for cities each year to help fund undergrounding programs. Cities use these credits to relocate overhead power line underground. In recent years, the Program has been criticize for failing to focus on undergrounding projects that improve safety. The failure to focus on safety improvement projects has resulted in the CPUC considering revisions to the Rule 20 Program. On February 13, 2020, the CPUC issued a Staff Proposal recommending changing the Program. The Proposal recommends to sun set Rule 20A (rate payer - allocations -projects) over a 10 -year period and replace with a modified Rule 20B and C program. The proposed modifications would change the way the credits are allocated to cities and how credits are used by cities to fund undergrounding projects. Additionally, the credit trading (cities buy credits from other cities, usually at discounted rate) is proposed for elimination. Instead of credit allocations, the proposal calls for beefing up Rule 20B and Rule 20C both consisting of contributions from property owners to underground overhead utilities. The Proposal would make it harder for cities to underground overhead power lines. The League of California Cities is monitoring this issue very closely and requested that the Rule 20A program not be eliminated, and to continue the credit trading. The City of Rolling Hills supports the League of California Cities position. Additionally, the League of California Cities encourages the rulemaking to include wildfire mitigation as an eligible criteria for using credits under the Rule 20A program. SCHEDULE A COVID-19 TEST To find out if you're eligible for a test and to schedule an appointment at a drive -up mobile testing site in Los Angeles County, please access: https://lacovidprod.service-now.com/rrs CITY HALL - NOTARY SERVICES The City Clerk continues to provide notary services at City Hall by appointments only. Please call 310-377-1521 or email the City Clerk at ycoronel@cityofrh.net to make an appointment. 211 L.A. COUNTY Los Angeles County residents, renters, and business owners, including persons with disabilities and others Get Connected. Get Help"' with access and functional needs, may call 211 L.A. County at any time for emergency preparedness information and other referral services. The toll -free 2-1-1 number is available 24 hours a day and seven days a week. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 27, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public until further notice. A live audio of the City Council meeting will be available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (https://www.rolling-hills.org/governmenUcity council/city council agenda.php). Members of the public may submit comments in real time by emailing the City Clerk at ycoronel@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name and address, but please do not provide any other personal information (i.e. phone numbers, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR MARCH 2020. RECOMMENDATION: APPROVE AS PRESENTED D. FINANCIAL STATEMENTS FOR THE FIRST QUARTER OF 2020. RECOMMENDATION: APPROVE AS PRESENTED E. UPDATED CITY COUCIL BUDGET CALENDAR FOR FY 2020-2021. RECOMMENDATION: APPROVE AS PRESENTED F. NEW 2020 SPING CLEANUP DATES. RECOMMENDATION: APPROVE AS PRESENTED 7. COMMISSION ITEMS NONE. 8. PUBLIC HEARINGS NONE. 9. OLD BUSINESS A. UPDATE ON MEASURE W - SAFE CLEAN WATER PROGRAM TRANSFER AGREEMENT TO RECEIVE LOCAL RETURN ALLOCATIONS. B. UPDATE ON THE LOS ANGELES COUNTY REVIEW OF THE CITY'S SEWER FEASIBILITY STUDY PHASE II PROJECT. C. STRATEGIC PLANNING WORKSHOP DISCUSSION #3. 10. NEW BUSINESS A. CONSIDER AND APPROVE A PROPOSAL FROM PALOS VERDES PENINSULA LAND CONSERVANCY FOR ADDITIONAL VEGETATION MANAGEMENT WORK IN THE PRESERVE IN THE AREAS ADJACENT TO THE CITY BORDER. B. PRESENTATION ON A POTENTIAL PROJECT TO ELIMINATE STORMWATER DISCHARGE AT ONE DISCHARGE POINT FROM THE CITY TO THE RECEIVING WATERS. C. FY 2020/21 BUDGET PREPARATION DOCUMENTS FY 2019/2020 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS FY 2020/2021 CONSUMER PRICE INDEX (CPI) ADJUSTMENT FOR BUDGET. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDER REQUEST FROM MAYOR JEFF PIEPER TO DISCUSS TIMING FOR RE -OPENING ROLLING HILLS CITY HALL TO THE PUBLIC. 12. MATTERS FROM STAFF 13. ADJOURNMENT Next regular meeting: Monday, May 11, 2020 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson APRIL 08, 2020 NEW UPDATED SPRING SEMI-ANNUAL DATES FROM REPUBLIC SERVICES Republic Services will be sending new Spring semi-annual dates: • Greenwaste: Wednesday, May lath • Shred and E -waste: Saturday, May 16th • Bulky Item Collection: Wednesday, May 20th PAST REPUBLIC SERVICES SERVICE RATE INCREASES SUBSIDIZED BY THE CITY On behalf of Republic Services, the City invoices residents via the property tax bill. Going back to Fiscal Year 2017- 2018 (July 1, 2017 through June 30, 2018), the City paid Republic Services $1,131 per parcel per year. Since Fiscal Year 2016-2017, the City has been charging residents $1,100 per parcel per year. Per the current contract with Republic Services (due to expire on June 30, 2020), the service rate is adjusted annually per the Consumer Price Index for the Los Angeles -Riverside -Orange County area based on the data for the month of March. Annual adjustments are capped at 5%. The rate increase for Fiscal Year 2019-2020 was 3.9%. Adjustments take place every July. Based on audited financial information, the City subsidized approximately $6,000 in solid waste service fees for the residents in Fiscal Year 2016-2017, $25,000 in Fiscal Year 2017-2018, and $61,700 in Fiscal Year 2019-2020 for a total of $92,700. The recent contract discussions with Republic Services resulted in a proposed 7.4% service rate increase for Fiscal Year 2020-2021. If the negotiated contract with Republic Services is accepted by the City Council and the City Council decides to continue the subsidy, the City stands to subsidize $131,520 for Fiscal Year 2020-2021. On April 13, 2020. The City Council will be discussing the amended agreement with Republic Services to continue to serve the City for the next nine years. At the same meeting, the City Council will also be discussing the subsidy and whether to continue the subsidy going forward. LA COUNTY BUILDING AND SAFETY In order to meet the County of Los Angeles Public Health Department's "Safer at Home" Order, LA County Building and Safety's management personnel have been working relentlessly to find ways to switch all services on-line. As of April 8, 2020, LA County accomplished this task and is now accepting payments on-line using credit cards. To avail of this service, a 3% charge will be added to the customer's final bill. Customers still have the option to pay by check however it would take longer to process because LA County facilities remain closed to the public. ROLLING HILLS CRIMES REPORTED For the time period February 15 - March 21, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting & Joint Meeting with the Planning Commission 04/13/20 at 6:00 p.m. Planning Commission Meeting 04/21/20 at 6:30 p.m. Traffic Commission Meeting 05/28/20 at 8:30 a.m. Issue No. 20-08.5 FREE MEALS FOR OLDER ADULTS IMPACTED BY COVID-19 The County of Los Angeles is providing free meals to older adults age 65 and older who are impacted by the COVID-19 crisis. Please call 1-800-510-2020 to request services. Meals are provided either at distribution sites or via home delivery. The County is transitioning to home - delivered meals at most locations. Older adults 65 and older must send a family member, friend, or caregiver who is under the age of 65 to pick up meals at their assigned site. Please see the map showing distribution sites: https://www.aooale.com/maps/d/embed?mid=1paB MfsRasS4r9Px4xiOGYCfxA4- J9y2E&11=34.03076789104817%2C- 118.13568714999201&z=9. For more information please visit: https://wdacs.lacounty.gov/covid- 19/?fbclid=lwAR0ZSc13FXResLIc2u8k3VausOPRA3a01FAA Auo9Sjee-W45db9-p7Ww9Dw. LA COUNTY WDACS TO LAUNCH $500,000 EMPLOYER ASSISTANCE GRANT FUND Grant funding may be used for the following. Funds cannot be used to satisfy any outstanding tax liens, legal judgements, any lobbying activities, employee payroll, or fringe benefit expenses. The application site will open on Thursday, April 9. Visit the following link: https://mywdacs.force.com/community/WDACSGrant ManagementLoain. • Mortgage payments • Bridge funding to other lending or financial resources • Working capital costs • Inventory • Rent • Utility expenses • Other debt obligations incurred before the covered period COVID-19 SURVEY RESULTS On the previous Blue Newsletter, we asked our residents to respond to a survey that was put together by Southbay cities requesting general information about how local residents feel about COVID-19, what type of assistance they may need, adequacy of information being provided, preferred way of communication, etc. The main purpose of the survey was to prevent information overload and to focus on information our local residents wants to hear. There were seven questions asked and 46 Rolling Hills residents responded. In summary of the 46 residents who responded, 37% are very worried about how COVID-19 will personally impact them, 74% have general anxiety, 54% can sustain their current situation for 3 months or more, 39% would like the City Leadership Team to communicate about COVID-19 a few times a week and 67% prefer communication through email. Of the 46, 40 responded about their single greatest concern. The answers consisted of: containing the virus, availability of medical help, welfare of the first responder and family members, economy, home schooling, availability of tests, isolation and when it will end. Based on the results of the survey, the City is currently reviewing its current practices to see how we can better address our residents' concerns. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 13, 2020 6:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. This meeting is held pursuant to Executive Order N-29-20 issued by Governor Gavin Newsom on March 17, 2020. All Councilmembers will participate by teleconference. Public Participation: City Hall will be closed to the public through April 19 2020. A live audio of the City Council meeting will available on the City's website (http://www.rolling-hills.org/). The meeting agenda is on the City's website (htto://www.rolling-hills.orq/Archive.aspx?AMID=70). Members of the public may submit comments in real time by emailing the City Clerk at vcoronel a(7.citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is fhe appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JANUARY 27, 2020, REGULAR MEETING OF FEBRUARY 10, 2020, REGULAR MEETING OF FEBRUARY 24, 2020, REGULAR MEETING OF MARCH 09, 2020, REGULAR MEETING OF MARCH 23, 2020 AND ADJOURNED MEETING ON MARCH 30, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. PROCLAMATION TO DEDICATE THE MONTH OF APRIL AS "SAVE A LIFE" MONTH. RECOMMENDATION: APPROVE AS PRESENTED 5. PRESENTATION OF CITY COUNCIL REORGANIZATION A. PRESENTATION OF NEW MAYOR AND MAYOR PRO-TEM. B. PRESENTATION TO MAYOR MIRSCH IN RECOGNITION OF HER SERVICE DURING HER 2019-2020 TERM AS MAYOR. C. COMMENTS FROM OUTGOING MAYOR. 6. JOINT MEETING BETWEEN THE CITY COUNCIL AND THE PLANNING COMMISSION A. JOINT DISCUSSION BETWEENN THE CITY COUNCIL AND PLANNING COMMISSION. 7. COMMISSION ITEMS NONE. 8. PUBLIC HEARINGS NONE. 9. OLD BUSINESS A. STRATEGIC PLANNING WORKSHOP DISCUSSION #3. 10. NEW BUSINESS A. APPROVE SOLID WASTE CONTRACT WITH REPUBLIC SERVICES. B. DISCUSS REFUSE RATE ABSORPTION. C. APPROVE AGREEMENT WITH URBAN FUTURES (FINANCIAL ADVISOR FOR UNDERGROUNDING PROJECT). D. APPROVE RFP TO SOLICIT CONSULTING SERVICES TO PREPARE SAFETY ELEMENT. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 12. MATTERS FROM STAFF A. REPORT ON HOUSING ELEMENT COMPLIANCE ACTION PLAN WITH HCD. B. RECEIVE AND FILE FIRST QUARTER 2020 REPORT ON FIRE FUEL ABATEMENT ENFORCEMENT CASES. 13. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which fhe item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. SPECIAL EDITION OF THE BLUE NEWSLETTER CITY BUSINESS CONTINUES VIA PHONE, EMAIL AND/OR BY APPOINTMENT In response to the Coronavirus (COVID-19), the City of Rolling Hills continues to monitor guidance from the Los Angeles County Department of Public Health, the California Department of Public Health and the Center for Disease Control and Prevention. On March 19, 2020, the California Governor issued Executive Order N-32-20 which requires residents to stay home except to perform or obtain essential services while practicing social distancing and maintaining a distance of six feet from others. On March 21, 2020, the Los Angeles County Department of Public Health issued a revised Safer at Home Order that aligns with Executive Order N-32-20. The purpose of these Orders is to deter the spread of COVID-19 by preventing people from being in unnecessary close contact. To protect the health and well-being of the community and the City Hall staff from the spread of COVID-19, the City will continue to serve you via phone, email and/or by appointment. City Hall will continue to be closed to the public through April 19, 2020 until further notice. City staff can be all reached at (310) 377-1521 and staff emails are as follows: Elaine Jeng, City Manager - ejeng@cityofrh.net Meredith Elguira, Planning and Community Services Director - melguira@cityofrh.net Yohana Coronel, City Clerk - ycoronel@cityofrh.net Delia Aranda, Dead Vegetation/Code Enforcement Officer - daranda@cityofrh.net Connie Viramontes, Administrative Assistant - cviramontes@cityofrh.net To reduce the risk of spreading illness to others, the Los Angeles Department of Public Health recommends the following: • Stay home if you are sick and/or need to care for a sick family member; • Wash hands often with soap and water for at least 20 seconds; • Avoid touching eyes, nose, or mouth with unwashed hands; • Avoid close contact with people who are sick; • Cover mouth and nose when coughing or sneezing using a tissue or sleeve (not hands); and • Clean and disinfect objects and surfaces often. For more information please visit the following sites: • Los Angeles County Department of Public Health http://publichealth.lacounty.gov/media/Coronavirus/ • California Department of Public Health https://www.cdph.ca.aov/Programs/CID/DCDC/Pages/Immunization/nCOV201 9.aspx • Centers for Disease Control and Prevention (CDC) http://www.cdc.gov/coronavirus/novel-coronavirus-2019.html • World Health Organization https://www.who.int/health-topics/coronavirus CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 27, 2020 Issue No. 20-07.5 UNPRECEDENTED TIMES CALL FOR EXTRODINARY ACTIONS I am amazed by the community's outpour of support, donation of time and resources to assist those that are in need due to the pandemic. In anticipation of the days to come, I am confident that the community will hold strong on the sense of community with potential reports of COVID-19 cases in the Peninsula. Residents of Rolling Hills, I thank you for being a great community. Your City Manager, Elaine Jeng. EASTFIELD GATE CLOSURE On Thursday, March 26, 2020 at 8am, the Rolling Hills Community Association (RHCA) notified the community via DwellingLlVE that Eastfield Gate is temporarily closed to visitor traffic. Guests and service providers were requested to be directed to the Crest Road West or the Main Gate. The notice stated that resident can continue to use the gate with transponders and the exit lane remained open. The RHCA Manager informed City staff that the gate closure was due to a gate staff testing positive for COVID-19. The gate staff worked the graveyard shift at the Eastfied Gate. The RHCA is making provisions to sanitize and disinfect the gate house and taking actions per the Los Angeles County Department of Public Health directives and guidelines in responding to the confirmed case. ADDENDUM TO SAFER AT HOME ORDER FOR CONTROL OF COVID-19, TEMPORARY CLOSURE OF PUBLIC TRAILS AND TRAILHEADS, BEACHES, PIERS, BEACH BIKE PATHS AND BEACH ACCESS POINTS. The current Order amends the Health Officer Order of March 21, 2020, to include the temporary closure of all public beaches, public trails, and trailheads with the Public Health Jurisdiction of County of Los Angeles. The County of Los Angeles Public Health Jurisdiction is defined as all unincorporated areas and cities within the county of Los Angeles, with the exception of the cities of Long Beach and Pasadena. The amended Order can be found on the County Public Health website: http://www.publichealth.lacounty.aov/media/Coronavir us/HOO BeachesandTrails 3.27.20 FINAL.pdf CORRECTION: CITY COUNCIL MEETING ON MONDAY, MARCH 30, 2020 IS AN ADJOURNED MEETING AND NOT A SPECIAL MEETING. At the regularly scheduled City Council meeting on March 23, 2020, the Council decided to adjourn the meeting to Monday, March 30, 2020. The March 30, 2020 will be a continuation of the March 23, 2020 meeting, with a brief recap followed by the discussion on reopening City Hall to the public on April 1, 2020. To adhere to Safer at Home Orders by the LA County Department of Public Health and the Governor's Executive Orders, future City Council meetings will be streamed live (audio only) on the City's Website until further notice. Public comments will be accepted by and read into records by the City Clerk in real time. Please submit your comments to City Clerk at ycoronel@cityofrh.net. The City Council agenda can be found on the city's website: http://www.rolling- hills.org/Archive.aspx?AMID=70. Live stream (audio) of the City Council meeting can be accessed on the City's website: httos://rollinghills.granicus.com/ViewPublisher.ohp?view id=1 NEW LA COUNTY PUBLIC HEALTH DEPARTMENT, HEALTH ORDERS: SELF -QUARANTINE AND SELF -ISOLATION The LA County Health Officer has issued two new separate orders to help slow the spread of COVID-19: • Self -quarantine of anyone exposed to an individual diagnosed with or likely to have COVID-19. • Self -isolation of anyone diagnosed with or showing symptoms consistent with COVID-19 within 14 days of being in close contact with a person who had or was believed to have COVID-19. Individuals who test positive for COVID-19, and those who are told by a clinician they are presumed to be positive for COVID-19 are required to self -isolate for a period of: • At least 3 days without symptoms, including being fever free without taking medicine; and • 7 days since symptoms started, whichever is longer. Those who have been in close contact with someone who is positive or presumed positive must quarantine themselves for 14 days from the last time they had contact with the ill person. "It is critically important that everyone adheres to all the social distancing measures and practice good public health hygiene, including washing hands as frequently as possible," said Dr. Barbara Ferrer, Director of the L.A. County Department of Public Health. "Individuals covered by these Orders should still contact their providers to get advice if they feel their symptoms are worsening." Self -Quarantine Order Self -Isolation Order (Exposed) (Diagnosed) • Required for anyone exposed to a person • Required for anyone diagnosed with or diagnosed with or likely to have COVID-19. showing symptoms consistent with • You must stay in quarantine for 14 days from the last time you had contact with the ill person. COVID-19 within 14 days of being in close contact with a person who had or was believed to have • You cannot leave your COVID-19. place of quarantine for all 14 days. • Self -isolation period must last at least 3 • Only exception to leave quarantine is to receive medical care. days without symptoms, including being fever free • If you develop even mild COVID-19 symptoms, you must self -isolate at home and away from others. without taking medicine, and 7 days since symptoms started, whichever is longer. • Notify anyone you've had close contact with while symptomatic to self - quarantine themselves. • Only exception to leave self -isolation is to receive medical care. AGENDA CITY COUNCIL CITY OF ROLLING HILLS ADJOURNED MEETING MONDAY, MARCH 30, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. Pursuant to Government Code Section 54953(b) and California Governors Executive Order N-25-20, and N-29-20 all Councilmembers will participate by teleconference. The City Council Meeting will not be accessible to the public but the live audio will be streaming live and will be made available on the City's website. Members of the public may submit comments in real time by emailing the City Clerk at vcoronel at citvofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information (i.e., phone numbers, addresses, etc.) that you do not want to be published. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. COMMENTS WILL BE TAKEN BY EMAIL IN REAL TIME - PUBLIC COMMENT WELCOME This is fhe appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS RE -OPENING CITY HALL TO THE PUBLIC ON APRIL 1, 2020. 5. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting of which fhe item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to fhe meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MARCH 19, 2020 Issue No. 20-06.5 SUPPORT OF SENIORS AND HOMEBOUND POPULATION WITHIN THE COMMUNITY Pavilions in the Peninsula Shopping Center is offering "Seniors Only" shopping hours Monday - Friday 7am - 8am. Gelson's Market in Manhattan Beach is open to seniors 65 years and older also from 7am to 8am (707 N. Sepulveda Blvd., Manhattan Beach). The Los Angeles County Sheriff's Department Lomita Station is committed to conducting welfare checks on seniors, the homebound population and people with special care. As the response activities to the spread of the coronavirus continues, the seniors, homebound population and people with special care will need the assistance and attention of the community. The City needs your help! Please call the Lomita Sheriff's Department at (310) 539-1661 to ask for a welfare check on your neighbor or resident. Please contact Claudia Feld, Co -Chairman of the Community Association Needs of Seniors Committee at (310) 377 - 3873 and/or Delia Aranda, at City Hall at 310-377-1521, if you know of a neighbor or resident within the community who requires special assistance. Lead Block Captains Arlene and Gene Honbo are working with the Block Captains to provide assistance in the community by soliciting volunteers to assist with shopping for groceries and/or provide moral support while adhering to social distancing requirements. Elsewhere in the country, communities are doing extraordinary things to help one another to overcome this pandemic. The City Council and City staff are committed to the wellbeing of the community and will continue to seek ways to provide support. GOVERNOR'S EXECUTIVE ORDER SUSPENDING CERTAIN PROVISIONS OF THE BROWN ACT WITH RESPECT TO PUBLIC MEETINGS In response to the spread of COVID-19, the Governor has suspended certain provisions of the Brown Act to allow public meetings to be conducted remotely. At this time, the City's phone system and technology infrastructure will not allow the public to access the meeting online. City staff is working with several vendors to stream the audio of Council meetings on the City's website. In the meantime, the City will conduct the March 23, 2020 City Council meeting with City Hall open to the public. Adjustments to the chamber has been made by arranging the seating for Councilmembers, staff and the public to adhere to the social distancing requirements. In lieu of attending the meeting, you can submit your comments to the City Clerk Yohana Coronel at ycoronel@cityofrh.net prior to 7pm on Monday, March 23, 2020. Your comments will be read into the records at the meeting by the City Clerk. ROLLING HILLS CRIMES REPORTED For the time period February 1, 2020 - February 15, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 03/23/20 at 7:00 p.m. Planning Commission Meeting 04/21/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 - CANCELLED CITY SERVICES AMID RESPONSE TO COVID-19 PANDEMIC: DEAD VEGETATION/CODE COMPLAINTS City staff, Delia Aranda, will continue to conduct site inspections provided that the social distancing requirements are met. Delia continues to make progress with existing complaints. In lieu of in -person visits, Delia is transitioned to teleconferencing. While it is difficult to converse without the ability to point and reference site elements, to the extent possible, site photographs will be used for reference. If you need to file a complaint and/or have questions, please call Delia Aranda at (310) 377 - 1521 or email at daranda@cityofrh.net. When filing a complaint please include pictures, if possible, subject's address, a detail description of the complaint and a call back number. DEVELOPMENT PROJECT SERVICES The Planning and Community Services Department continues to accept architectural and engineering plans and conduct plan checks via email/online. If needed, plans may also be dropped off and picked up at the main entrance of City Hall. For your convenience, a bin has been placed in front of the main doors. City staff conduct retrieval every two hours. Applicants may also call in or email to schedule site inspections. Similarly, the Los Angeles County Building and Safety Department has also closed their public counter until the end of March 2020. However, they will continue to accept electronic files for plan checks and provide inspection services by appointment only. To reach the LA County Building and Safety Department, please call (310) 534-3760. For additional information regarding development project services, please do not hesitate to call Meredith T. Elguira at (310) 377-1521 or by email at melguira@citvofrh.net. City staff also reached out and informed current project proponents, professional consultants serving project proponents about the continuous service at City Hall and LA County Building and Safety Department. NEW WEBSITE FOR THE CITY OF ROLLING HILLS The City of Rolling Hills has been working on a new website, and roll -out of the new site was expedited to take place at the end of March. According to the City's current web developer, the existing website (www.rolling- hils.org) has limitation in the homepage where limited information can be placed. With much more capability and flexibility, the improved website will be able to show real-time information on the homepage. City staff has been relying on the Blue Newsletter and the Rolling Hills Community Association to disseminate information via Dwelling Live. Both methods have limitation in their messaging. With physical delivery, and with rapid development on the response to the coronavirus, the information on the Blue Newsletter may be outdated by the time the community receives them in the mail. To supplement, the City's new website will have real-time information on the development of the response activities locally, regionally and statewide. The new website will also have a Mayor's Corner for announcements. The new website will also have a portal for "Citizen's Request" where residents can submit complaints, concerns and/or questions. The new site will also use an updated Alert Notifications system. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MARCH 18, 2020 Issue No, 20-06 THREAT OF CORONAVIRUS In response to the Coronavirus pandemic, City Hall will be closed to the public on Monday, March 16, 2020 and the closure is anticipated through the month of March. Based on numerous telebriefings with the Los Angeles County Department of Public Health by Director Barbara Ferrer, PHD, MPH, social distancing is imperative to slow down the spread of the Coronavirus. The CDC recommends people at higher risk of getting sick from the Coronavirus to stay home as much as possible to further reduce risk of being exposed during an outbreak in the community. Out of abundance of caution, and to eliminate gatherings at City Hall by residents, consultants, contractors, the closure is intended to protect the residents and staff from potential exposure to the virus. City staff will continue to monitor the situation. The situation is fluid and may change rapidly. The City will strive to keep the community informed as events unfold. If you have not registered to receive notifications from the City via text, and or email, please visit https://cityofrollinghills.bbcportal.com/ and sign up today. In the meantime, City staff is available via phone and email. ALERT SOUTHBAY - REGISTER TODAY The City of Rolling Hills will be joining Alert Southbay, a new notification system that allows one agency to cross jurisdictional boundaries in pushing out important information regionally. To get notifications for the Southbay cities including the Peninsula cities and beach cities please, sign up at https://alertsouthbay.com/. CLOSURES DUE TO THE CORONAVIRUS PANEDMIC • The Palos Verdes Library District (all branches) is closed until April 6, 2020. • The Palos Verdes Peninsula Unified School District closed schools until April 6, 2020. • The City of Rancho Palos Verdes closed all park buildings and cancelled all recreational activities, classes and events at City facilities effective March 14th through at least the remainder of March. • Los Angeles County closed all its buildings to the public effective March 16, 2020. This includes the Los Angeles County Building and Safety Department. Online submittals and inspections are still available. • Los Angeles Animal Care Facilities, seven care centers are closed. Officers will continue to respond to emergency calls for service. • Chadwick Academy is closed through April 6, 2020. ROLLING HILLS CRIMES REPORTED For the time period February 1, 2020 - February 15, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 03/23/20 at 7:00 p.m. Planning Commission Meeting 04/21/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 - CANCELLED PROCLAMATION OF LOCAL EMERGENCY Per the California Governor's Office of Emergency Services (CalOES), "If a local government determines effects of an emergency are beyond the capabilities of local resources to mitigate effectively, the local government must proclaim a local emergency. It should be noted that a local emergency proclamation is not required for fire or law mutual aid; direct state assistance, Red Cross assistance; a Fire Management Assistance Grant (FMAG); or disaster loan program from the US Department of Agriculture (USDA) or the US Small Business Administration (SBA)." The City of Redondo Beach, Manhattan Beach, and the City of Torrance have proclaimed a local emergency on the week of March 13, 2020. Additional cities in the Southbay may follow suit in the coming weeks. Most agencies moving forward with the proclamation do so to be able to request reimbursement for expenditures relating to response activities to the Coronavirus pandemic. The cities in the Southbay that have proclaimed to date have city police and fire departments. The City of RH is not considering a proclamation of a local emergency as the County's declaration provides coverage for the cities within the County. However the situation is fluid and the City is constantly reevaluating its response activities in the best interest of the community. ROLLING HILLS SOLID WASTE SERVICE CONTRACT WITH REPUBLIC SERVICES The City Council established a solid waste subcommittee comprised of two Councilmembers to lead the effort on the contract renewal. Rate increase going into next Fiscal Year starting on July 1, 2020 is expected to be 7.40%. (Republic Services' initial discussion with the City was a 30% increase.) Subsequent years in a tentative nine-year contract service rates could be adjusted annually by the Sewer, Trash and Water index with a cap of 5% and minimum of 3%. The Council expects to review an amended agreement at the March 23, 2020 City Council meeting. The manure pick-up and the construction and Demolition (C&D) services are expected to remain unchanged and continue to be excluded from the franchise agreement. GOVERNOR'S EXECUTIVE ORDER N-25-20, SUSPENDING PORTIONS OF THE BROWN ACT PERTAINING TO TELECONFERENCING The Order suspends the requirements that: • Each teleconference location be posted on the agenda; • Each teleconference location be accessible to the public; • That members of the public be able to address the body from teleconference locations; • That agendas be posted at all teleconference locations; • That a quorum of the body be within the boundaries of the local agency. The City will make adjustments per the social distancing recommended by the LA County Department of Public Health and the CDC. Along with teleconferencing elements, the City Council will hold the March 23, 2020 meeting as scheduled. Similarly, the Planning Commission will hold the March 17, 2020 meeting as scheduled. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 23, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JANUARY 25, 2020, REGULAR MEETING OF JANUARY 27, 2020, AND REGULAR MINUTES OF FEBRUARY 24, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. STRATEGIC PLANNING WORKSHOP DISCUSSION #3 8. NEW BUSINESS A. CONSIDER AND APPROVE MID -YEAR REPORT. B. CONSIDER AND APPROVE PARTICIPATION IN ALERT SOUTHBAY NOTIFICATION SYSTEM. C. CONSIDER AND DISCUSS THE REFUSE RATE ABSORPTION. D. CONSIDER AND APPROVE RENEWAL OF LOS ANGELES COUNTY GENERAL SERVICES AGREEMENT. E. PROCLAMATION OF LOCAL EMERGENCY. F. CORONAVIRUS RESPONSE PLAN. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. PLAN CHECK PROCESS DURING CITY HALL CLOSURE AND SCENERIOS WHERE LA COUNTY CLOSURE IS IN EFFECT. 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MARCH 13, 2020 Issue No. 20-05.5 SPECIAL EDITION OF THE BLUE NEWSLETTER CITY HALL CLOSURE NOTIFICATION In response to the Coronavirus (COVID-19), the City of Rolling Hills continues to monitor guidance from the Los Angeles County Department of Public Health, the California Department of Public Health and the Center for Disease Control and Prevention. The Los Angeles County Department of Public Health highly discourages public meetings and strongly recommends exercising social distance. To protect the health and well-being of the community and the City Hall staff from the spread of COVID-19, the City will be closing City Hall to the public commencing on Monday, March 16, 2020. Tentatively, this closure will continue through the month of March until further notice. During this time the City will continue to provide limited service via phone at (310) 377-1521 and/or email as follows: Elaine Jeng, City Manager - ejeng@cityofrh.net Meredith Elguira, Planning and Community Services Director - melguira@cityofrh.net Yohana Coronel, City Clerk - ycoronel@cityofrh.net Delia Aranda, Dead Vegetation/Code Enforcement Officer - daranda@cityofrh.net Connie Viramontes, Administrative Assistant - cviramontes@cityofrh.net To reduce the risk of spreading illnesses, the Los Angeles Department of Public Health recommends the following: • Stay home if you are sick and/or need to care for a sick family member; • Wash hands often with soap and water for at least 20 seconds; • Avoid touching eyes, nose, or mouth with unwashed hands; • Avoid close contact with people who are sick; • Cover mouth and nose when coughing or sneezing using a tissue or sleeve (not hands); and • Clean and disinfect objects and surfaces often. For more information please visit the following sites: • Los Angeles County Department of Public Health http://publichealth.lacounty.gov/media/Coronavirus/ • California Department of Public Health https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/Immunization/nCOV2019.aspx • Centers for Disease Control and Prevention (CDC) http://www.cdc.gov/coronavirus/novel-coronavirus-2019.html • World Health Organization https://www.who.int/health-topics/coronavirus CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson MARCH 04, 2020 IT'S TIME TO SPRING FORWARD V►X Sunday, March 08, 2020 at 2:00 AM Just a friendly reminder that the time change is almost here. Don't forget to set your clocks ahead one hour before you go to bed on Saturday night. Happy Spring! WOMEN'S COMMUNITY CLUB MEETINGS The Women's Community Club will be hosting monthly meetings on the first Thursday of every month, beginning Thursday, March 5th: 10:00 AM Social/10:30AM Meeting. Location TBD. 2020 BLOCK CAPTAIN PROGRAM Towards the end of 2019, the Block Captains concentrated their efforts on disseminating the community survey to collect data for the Community Wildfire Protection Plan (CWPP). The first Block Captain meeting of 2020 took place on February 20, 2020. At the said meeting, Block Captains reviewed a draft of the CWPP for input. In addition to producing a CWPP in 2020 (a goal carried over from last year), the Block Captains will concentrate on education as a response to the feedback from the community survey. Survey results showed that residents are interested in educational videos, presentations and workshops on wildfire mitigation measures. The first educational event by the Block Captains for the year will be on Monday, March 16, 2020. See the item below. IS YOUR HOME HARDENED TO PREPARE FOR WILDFIRES? FIRE HARDENED does not mean fireproof. Home hardening addresses the most vulnerable components of your house with building materials and installation techniques that increase resistance to heat, flames, and embers that accompany most wildfires. Learn how homes can be exposed to fires. Learn ways to harden your home. Sessions include: videos, workshop and Q&A. 2 sessions on March 16, 2020 at Rolling Hills City Hall. • Session 1: 10:30am to 12pm • Session 2: 7pm to 8:30pm Please RSVP with City staff Connie Viramontes at cviramontes@cityofrh.net or 310 377-1521. NEIGHBORHOOD MEETING Tuesday, April 14th at 7 PM -Social, 7:30PM-Meeting The Women's Community Club will host a Neighborhood meeting for Residents, hosted at Bette & Donne Moen's home at 8 Caballeros Road. Don't miss this opportunity to visit with your neighbors, discuss items of interest and meet RHCA Board Members and City Council Members. Please RSVP to Carrie Lieb at (310) 541-0666. ROLLING HILLS CRIMES REPORTED For the time period February 1, 2020 - February 15, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 03/09/20 at 7:00 p.m. Planning Commission Meeting 03/17/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 at 8:30 a.m. Issue No. 20-05 AMENDED ACCESSORY DWELLING UNIT (ADU) AND JUNIOR ACCESSORY DWELLING UNIT ORDINANCE (JADU) ADU On February 10, 2020, the City of Rolling Hills adopted an amended ADU and JADU Ordinance. In 2019, the California Legislature approved, and the Governor signed into law a number of bills ("New ADU Laws") that imposed new limits on local authority to regulate the construction of ADU and JADUs. The City's newly adopted ordinance is in compliance with the New ADU Laws. The City has received a number of inquiries about ADUs in the month of February 2020. UPDATE OF UNDERGROUNDING/CALOES CREST ROAD On July 2, 2018, the City applied for Hazard Mitigation Grant to underground power lines along Crest Road East between west of Wideloop Road and the eastern City limits. The Federal fund is administered by FEMA and the California Governor's Office of Emergency Services (CalOES). On January 29, 2020, City staff and CalOES representatives went on a tour of the Crest Road East Utility Undergrounding Project. The team of CaIOES experts consisted of: archeologist, biologist, historical preservation and architectural experts. The team of experts will report their findings to CalOES for submittal to FEMA. The City anticipates to hear back from the grantor with positive news on the City's grant request by the end of the 2nd quarter of 2020. ROADWAY STRIPING PROJECT SCHEDULE The City's contractor PCI will be placing striping at Middleridge Lane North, Middleridge Lane South, Williamsburg Lane, Lower Blackwater Canyon Road and Crest Road East. PCI will also be striping 30 horse crossings throughout the community and modifying the intersection of Williamsburg Lane and Lower Black Water Canyon Road from a two-way stop to a four-way stop controlled intersection. Safety concerns were raised by a resident at the two-way stop controlled intersection. The City's traffic engineer reviewed the sight distances against the requirements of the California Highway Design manual and recommended modifications. Week of March 2: Commence roadway markings, legends, and striping. Week of March 9: Continue roadway marking, legends and striping. Week of March 16: Roadway signage. Week of March 23: Final inspection and work completion. During this time period, you may experience temporary lane closures, and temporary stoppages. We ask for your patience and understanding. Please call City Hall if you have any questions and/or concerns regarding this project at (310) 377-1521. CIVILITY: Two authors define civility as "a metaphor that points to the importance of public respect in interpersonal interaction. The difference between tolerating someone, and respecting them are concerned with the outlook that toleration does not imply respect, but respect requires understanding of another person's perspective. Having social intelligence or "Social IQ" impacts our ability to empathize with people, and realize all people are human and that if respect or common ground cannot be met we strive for at least toleration in order to be civil." AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 09, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA- PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JANUARY 25, 2020, REGULAR MEETING OF JANUARY 27, 2020, REGULAR MEETING OF FEBRAURY 10, 2020 AND REGULAR MINUTES OF FEBRUARY 24, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. STRATEGIC PLANNING WORKSHOP DISCUSSION #3. 8. NEW BUSINESS A. CONSIDER AND APPROVE AN ORDINANCE TO RESTRICT PLANTING HIGH HAZARD PLANTS PER LOS ANGELES COUNTY FIRE DEPARTMENT READY! SET! GO! PROGRAM. B. CONSIDER SETTING A POLICY FOR CITY CONTRIBUTION TOWARDS UNDERGROUNDING OF OVERHEAD WIRES AND POLES THAT ARE NOT A PART OF ASSESSMENT DISTRICTS. C. CONSIDER AND APPROVE REQUEST FOR CITY'S CONTRIBUTION TO UNDERGROUND A SINGLE UTILITY POLE AT 5 RINGBIT ROAD WEST. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. REPORT ON CONSIDERATIONS TO CHANGE THE MEMBERSHIP DUES TO THE SOUTHBAY CITIES COUNCIL OF GOVERNMENT (SBCCOG). B. REPORT ON PERSONNEL COMMITTEE'S WORK ON UPDATING THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson FEBRUARY21, 2020 Issue No. 20-04.5 SPECIAL EDITION OF THE BLUE NEWSLETTER CONSTRUCTION NOTICE Annually, the Rolling Hills Community Association rehabilitates streets within the community by removing the top layer of asphalt and places new asphalt. Historically, the City would follow behind RHCA's work to put back the roadway markings, legends, and striping. In 2019, the RHCA rehabilitated five roadway segments. Pursuant to the Public Contract Code, the City is required to: prepare a construction bid for the roadway markings, legends, and striping work; advertise the bid in general circulation for at least 21 days; conduct a public bid opening at City Hall to announce all bids received; evaluate the bids; and present the results to the City Council to award a construction contract. In January 2020, the City Council awarded a roadway striping construction contract to PCI to perform the following scopes of work: Schedule A: Roadway striping and signage along Middleridge Lane North, Middleridge Lane South, Williamsburg Lane, Lower Blackwater Canyon Road and Crest Road East from Portuguese Bend Road to the eastern City limits; and Schedule B: Markings, legends, and striping of 30 horse crossings throughout the community and modifying the intersection of Middleridge Road and Williamsburg Lane/Lower Blackwater Canyon Road from a two-way stop to a four-way stop based on resident input and the recommendations of a licensed traffic engineer. TENTATIVE CONSTRUCTION SCHEDULE - WEATHER PERMITTING Week of February 24, 2020 Week of March 2, 2020 Week of March 9, 2020 Week of March 16, 2020 Week of March 23, 2020 Prep work Commence roadway markings, legends, and striping Continue roadway markings, legends, and striping Roadway signage Final inspection and work completion During this period, you may experience temporary lane closures, and temporary stoppages. for your patience and your understanding. We ask The City is the lead agency for the project and the project is coordinated with the RHCA. Please direct all project inquiries and questions to Project Manager Alan Palermo or City Clerk Yohana Coronel, at 310 377-1521. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson FEBRUARY 19, 2020 Issue No. 20-04 BLOCK CAPTAIN MEETING Thursday, February 20, 2020 - City Hall at 10:00 AM Looking forward to another productive year with the Block Captains. As before, meetings will be held on the third Thursdays of even months. COX OPEN HOUSE EVENT FOR THE PENINSULA Thursday, February 27, 2020: 3-5 PM and 6-8 PM McTaggart Hall, Fred Hesse, Jr. Community Park, RPV COX will hold an Open House Event to address customer service concerns. Please drop in any -time during the two sessions. Refreshments will be served. PREVENT THE SPREAD OF NOVEL CORONAVIRUS (COVID-19) Los Angeles County Department of Public Health is taking steps to prevent the spread of coronavirus in LA County. For more information go online to Los Angeles County Department of Public Health http://publichealth.lacounty.gov/media/Coronavirus/; or Center for Disease Control and Prevention (CDC) http://www.cdc.gov/coronavirus/novel-coronavirus- 2019.html; or World Health Organization at http://www.who.int/health-topics/coronavirus ROLLING HILLS MONTHLY UTILITY MEETINGS: COX REPRESENTATIVE TO ADDRESS SERVICE ISSUES COX representatives assured the City Council that with new staffing and cross -training, the company's customer and technical service should greatly improve. COX also committed to providing on -site representative, second Thursday of every month at 11 am at City Hall, to assist residents with persisting customer or service issues. Please come to City Hall on Thursday, March 12, 2020 at 11 am, City Council Chambers to speak with a COX representative or you can call COX at (310) 377-1800. If you should miss the opportunity in March, COX representative will be at City Hall on Thursday, April 9, 2020 at 11 am. EASTFIELD ASSESSMENT DISTRICT UTILITY UNDERGROUNDING PROJECT On February 6, 2020, the RHCA Board of Directors approved the apportionment easement for the Eastfield Undergrounding Project, the last remaining easement needed after receiving signed easements from participating property owners. SCE has completed its final design plans for the undergrounding and is now ready to apply for permits and submit to SCE's Regional Office for civil and electrical plan check. In the meantime, a petition to form an Assessment District is being prepared for participants' signatures prior to going to the City Council for consideration and approval. ROLLING HILLS CRIMES REPORTED For the time period January 1 1, 2020 - February 1, 2020 1 Burglary: Running Brand Road - Suspect Arrested UPCOMING CITY MEETINGS City Council Meeting 02/24/20 at 7:00 p.m. Planning Commission Meeting 03/17/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 at 8:30 a.m. ROLLING HILLS SOLID WASTE SERVICE CONTRACT WITH REPUBLIC SERVICES The solid waste collection service contract with Republic Services will expire on June 30, 2020. The City Council has been working with Republic Services on an amended contract to continue to provide services to the City. Republic Services has proposed a rate increase of 30% for Fiscal Year 2021-2022, noting recent changes in the recycling stream. The City Council established a solid waste subcommittee comprised of two Councilmembers to lead the effort on the contract renewal and have been in talks with Republic Services on service rates going forward. The residents are charged $1,100 per parcel per year for solid waste services. This rate remained constant since Fiscal Year 2015-2016. The City's current contract with Republic Services allows the rate to be adjusted annually based on the Consumer Price Index (CPI) for the Los Angeles -Riverside -Orange County area not to exceed 5%. The City Council voted to absorb annual rate increases for the last four years. While the residents are charged $1,100 per parcel per year, the City pays Republic Services $1,205 per parcel per year for Fiscal Year 2020-2021. The City Council expects to review an amended agreement with Republic Services in March 2020. FUEL MANAGEMENT IN THE PRESERVE BY THE PALOS VERDES PENINSULA LAND CONSERVANCY AND THE CITY OF ROLLING HILLS In October 2019, the City Council allocated funding to have the PVP Land Conservancy perform fuel management work in the preserve. The actions of the City Council at the October 2019 meeting included Mustard plants removal in the Preserve in the Spring of 2020 and Spring of 2021. At the February 10, 2020 Rolling Hills City Council meeting, the Land Conservancy reported on the progress of Acacia and Mustard plants removal for the current fire season. City Council members discussed additional fire fuel management work in the Preserve in other locations near the border with Rolling Hills. The City Council requested that the PVP Land Conservancy provide proposals for consideration for the upcoming fire seasons. REPORT HAZADOUS AND SUSPICIOUS ACTIVITIES IN THE PERSERVE TO THE RPV RANGERS On February 10, 2020, Palos Verdes Peninsula Land Conservancy reported to the City Council that illegal activities occurring in the Palos Verdes Peninsula Preserved should be reported to the Rancho Palos Verdes Preserve Information and Reporting Line. The phone number for the Reporting Line is (310) 491-5775. WILDFIRE MITGATION MEASURE: UTILITY UNDERGROUNDING The California Public Utilities Commission (CPUC) requires a description of the preventive strategies and programs to be adopted by the electrical corporation such as SCE to minimize the risk of its electrical lines and equipment causing catastrophic wildfires. The City of Rolling Hills has urged the CPUC to require electric corporations to include undergrounding utilities as one of the preventive strategies as overhead lines present high risk of sparks/ignition. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 24, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITEAT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JUNE 11, 2018, REGULAR MEETING OF JUNE 25, 2018 AND REGULAR MEETING OF JANUARY 13, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER AND ADOPT NON -URGENCY ORDINANCE NO. 364 AMENDING SECTION 17.28 OF THE CITY OF ROLLING HILLS MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND DETERMINE THE ORDINANCE TO BE EXEMPT FROM CEQA. B. CONSIDER AND ADOPT THE 2019 CALIFORNIA STANDARD BUILDING CODE AS ADOPTED AND AMENDED BY THE 2020 LOS ANGELES COUNTY CODE. 7. OLD BUSINESS A. CONSIDER AND APPROVE A SOLID WASTE CONTRACT WITH REPUBLIC SERVICES. B. CONSIDER AND APPROVE A STRATEGIC PLANING WORKSHOP DISCUSSION #1. • 8. NEW BUSINESS A. CONSIDER AND APPROVE A REQUEST FOR PROPOSAL (RFP) FOR CITY HALL CAMPUS LANDSCAPING SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the Califomia Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson FEBRUARY 05, 2020 Issue No. 20-03 WWesiderit's. Days City Hall will be closed on Monday, February 17th in observance of the Presidents' Day Holiday. VALENTINE'S DAY 50+ COMMUNITY LUNCHEON Saturday, February 8, 2020 C 11:30 AM There will be a Valentine's Day 50+ Community Luncheon at Claudia Feld's home at 13 Georgeff Road. Please RSVP by calling the RHCA Office at 310-544-622 by Monday, February 3rd. This event has limited seating. COMING SOON: REPUBLIC SERVICES NEWSLETTER R Republic Services is your solid waste 71,.. REPUBLIC SERVICES service provider. Approximately five years ago, Republic Services produced a newsletter dedicated to Rolling Hills customers by providing important and useful information such as process for dumpster rentals, e -waste, special events, as well as other facts relating to trash services. Republic Services once again will provide a newsletter dedicated to Rolling Hills customers starting in March 2020. Republic Services' newsletter will be published and mailed to residents on a quarterly basis. For service issues, please call Republic Services directly at 1-800-299-4898. Residents can also sign up for account management at https://www.republicservices.com/account/login and/or download the Republic Services app. Details of the app will be outlined in Republic Services' first newsletter of 2020. REPUBLIC SERVICES Below are the dates for the Annual Clean -Up for Spring and Fall 2020: SPRING: • • • FALL: • • • Wednesday, April 8 - Green waste Saturday, April 25 - Shred & E -waste Wednesday, May 13 - Bulky Items Wednesday, September 9 - Green waste Saturday, September 19 - Shred & E -waste Wednesday, October 14 - Bulky Items FAILURE OF SB50 ON THE SENATE FLOOR The City is pleased to inform you that on Thursday, January 30, 2020, Senate Bill 50 - More Homes Act of 2020, failed to win State Legislative approval and become Law. The vote failed 18-15. If approved, SB50 would have required each City to build affordable housing according to State provisions, which went contrary to the City of Rolling Hills land use and zoning requirements. A great win for Californians and an even greater win for RH residents! ROLLING HILLS CRIMES REPORTED For the time period January 11, 2020 — January 18, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 01/27/20 at 7:00 p.m. Planning Commission Meeting 02/18/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 at 8:30 a.m. REMINDER: OUTDOOR LIGHTING REQUIREMENTS The City has received numerous complaints from residents about their neighbors' bright outdoor lighting. As a reminder, the outdoor lighting Ordinance 17.16.190, described in subsection (E) (2) through (E) (5) shall be the exclusive types of artificial illumination permitted outdoors on properties and shall illuminate strictly within the prescribed limitations to avoid light spillage and intrusion into your neighbors' properties, as well as, promote the community's goals of preserving the natural dark sky. Lighting Wattage • Pedestrian and vehicular Pathways 25 watts • Security 150 watts, not to shine longer than 5 -minutes following activation. • Address Sign 15 watts • Entry Post/ Pilaster Lighting Porches/Exterior Walls 40 watt incandescent light, cast light downward, not to spill on roadway Please be mindful that any outdoor lighting shall point inward and downward to avoid light encroaching into your neighbors' properties. Please reference ordinance at www.rolling-hill.net and/or call our Code Enforcement Office, Delia Aranda at 310-377-1521. FISH AND GAME CODE SECTION 1602 A recent fire fuel abatement case was referred to Fish and Wildlife due to a natural blue -line stream traversing the property. A blue -line stream is one which flows for most or all of the year and is marked on topographic maps with a solid blue line. Fire Fuel Abatement Referred to Fish and Wildlife due to property having a natural blue -line stream. CDFW requires a Lake and Streambed Alteration Agreement when a project activity may substantially adversely affect fish and wildlife resources. Fish and Wildlife Approval from Fish and Wildlife Property owner must submit form, describe scope of work and pay a fee. Fish and Wildlife approved the scope of work with detailed procedure to applicant of maintenance through the years. UPDATE ON SECURITY GATES On January 27, 2020, the City Council granted approval for Rolling Hills Community Association's (RHCA) request to improve security at the Crest Gate and Main Gate locations. In October 2019, the Association submitted an application requesting to relocate the barrier arms and stop signs at the Main Gate and the Crest Gate for the resident and exit lanes and add 18" curb extension at the Main Gate. The proposed security improvements were recommended by a security consultant that was hired by the RHCA. The proposed new locations of the gates allow gate staff to quickly see if there is any difficulty at the resident entry and exit lanes. Staff will have clear sight lines and be able to see drivers coming into the City. On November 21, 2019, the Traffic Commission forwarded a recommendation to the City Council for their consideration and approval of the proposed project. In addition, the City's Traffic Engineer reviewed the plans, visited the site and provided a report deeming the proposed project an improvement and safer to residents. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 10, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE WILL BE LED BY GUEST OF THE MAYOR, 5TH GRADE ELEMENTARY SCHOOL STUDENT MATEYA JENG. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF APRIL 09, 2018, REGULAR MEETING OF AUGUST 27, 2018 AND REGULAR MEETING OF JANUARY 13, 2020. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER AND APPROVE ADOPTION OF ACCESSORY DWELLING UNITS (ADU) AND JUNIOR ACCESSORY DWELLING UNITS (JADU) ORDINANCE. 7. OLD BUSINESS A. CONSIDER AND APPROVE A RESOLUTION REGARDING EMPLOYEE HEALTH INSURANCE PREMIUM CAP FOR FAMILY PLANS. B. CONSIDER AND APPROVE A STRATEGIC PLANING WORKSHOP DISCUSSION #2. 8. NEW BUSINESS A. CONSIDER AND APPROVE A REQUEST FOR PROPOSAL (RFP) FOR CITY HALL CAMPUS LANDSCAPING SERVICES. B. CONSIDER AND APPROVE FINANCIAL AUDIT REPORTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JANUARY 22, 2020 VALENTINE'S DAY 50+ COMMUNITY LUNCHEON Saturday, February 8, 2020 @ 11:30 AM There will be a Valentine's Day 50+ Community Luncheon at Claudia Feld's home at 13 Georgeff Road. Please RSVP by calling the RHCA Office at 310-544-622 by Monday, February 3rd. This event has limited seating. ROLLING HILLS CLUB MEETINGS The Rolling Hills Tennis and Social Club is happy to announce that Board Meetings are now open to all residents. Meetings are held at the RHCA office. The Rolling Hills Tennis and Social Club welcome the participation of all residents. Please check the website at rollinghillstennisclub.orq for meeting dates. NEW ADU & JADU REGULATIONS In 2019, the California Legislature approved, and the Governor signed into law a number of bills ("New ADU Laws") imposing new limits on local authority to regulate ADUs and JADUs. The new legislation as of January 1, 2020 renders the City's Ordinance regulating ADUs and JADUs null and void, thereby limiting the City to the application of the few default standards provided in the new legislation for the approval of ADUs and JADUs unless updated local ordinances are adopted On Tuesday, January 21, 2020 the Planning Commission will hold a meeting to recommend to the City Council that they adopt ordinances amending Section 17.28 of the Municipal Code relating to Accessory Dwelling Unit and Junior Accessory Dwelling Unit in compliance with the recently State adopted legislation and to keep elements of the regulations specific to Rolling Hills. RECYCLING CENTER AT CITY HALL Construction debris and non-recyclables are chronically found at the areas behind City Hall dedicated to accept recyclables. Non-recyclables mixed with recyclables contaminate the load rendering the load not acceptable to be recycled. To address the issue, staff is deploying a new strategy with locked recycling bins. Residents can continue to deposit recyclables at the designated area behind City Hall. Please see staff at the public counter for assistance. This strategy will hopefully eliminate bad actors and protect the waste stream to help the environment. Residents can also continue to put out recyclables as a part of the twice a week pick-ups. FIRE FUEL ABATEMENT In fourth quarter of 2019 (October 1, 2019 through December 31, 2019), 21 new fire fuel abatement violations were observed and reported. During the same period, 35 fire fuel abatement violations reported in previous quarters were closed. ROLLING HILLS CRIMES REPORTED For the time period December 9, 2019 - January 11, 2020 NONE. UPCOMING CITY MEETINGS City Council Meeting 01/27/20 at 7:00 p.m. Planning Commission Meeting 02/18/20 at 6:30 p.m. Traffic Commission Meeting 03/26/20 at 8:30 a.m. Issue No. 20-02 RECOGNITION OF LEAD BLOCK CAPTAIN ARLENE & GENE HONBO Lead Block Captains Arlene and Gene Honbo were recognized by the City Council at the January 13, 2020 meeting for their excellent volunteer work. The Honbos re- established the Block Captain Program and were instrumental in bringing together the City, the RHCA, and the First Responders to draft the City's first Community Wildfire Protection Plan (CWPP). The Honbos achieved success in recruiting Block Captains for unrepresented zones adding eight Block Captains to the program in 2019. Thank you Arlene and Gene! From left: Councilmember Dr. Black, Arlene Honbo, Mayor Mirsch, Gene Honbo, Councilmember Jeff Pieper, and Councilmember Bea Dieringer. BLOCK CAPTAINS, THANK YOU FOR YOUR WORK! The City Council commends all the Block Captains for their important volunteer work. Block Captains answered the call to assist with on -going zone meetings, participate in discussing communication strategies, and draft/analyze CWPP community surveys. Your work in educating the community is vital in preparing the City for emergencies. The City Council and the staff at City Hall thank you for your time and your work on emergency preparedness. ROLLING HILLS ROADWAY STRIPING At the January 13, 2020 City Council meeting, the Council awarded a roadway striping construction contract to PCI. PCI was selected through a competitive bidding process as required by the State's Public Contract Code. PCI will be placing roadway striping and updating signage where needed on Middleridge Lane North, Middleridge lane South, Williamsburg Lane, Lower Blackwater Canyon Road and Crest Road East from Portuguese Bend Road to the City's eastern limits. These streets were rehabilitated by the RHCA in 2019. At the January 27, 2020 City Council meeting, in addition to the aforementioned work, the City Council will be discussing striping of horse crossings at various locations throughout the City as requested by the Caballeros and evaluated by the City's traffic engineer. The City Council will also consider intersection safety improvements at Williamsburg Lane, Middleridge Lane and Lower Black Water Canyon Road. The striping of horse crossings and intersection improvements could be added to PCI's scope of work. To address the time gap between roadway paving and roadway striping, the City Council will reach out to the RHCA Board of Directors to explore ways in which the two organizations can work together to minimize impacts to the community. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 27, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE WILL BE LED BY GUEST OF THE MAYOR, 5TH GRADE ELEMENTARY SCHOOL STUDENT MATEYA JENG. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES - REGULAR MEETING OF OCTOBER 14, 2019, REGULAR MEETING OF OCTOBER 28, 2019, REGULAR MEETING OF NOVEMBER 12, 2019, AND REGULAR MEETING OF NOVEMBER 25, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF DECEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED D REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR DECEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDER AND APPROVE ADOPTION OF 2019 CALIFORNIA BUILDING CODE AND LOS ANGELES COUNTY BUILDING CODE. 7. OLD BUSINESS A. CONSIDER AND APPROVE TO AWARD A CONSTRUCTION CONTRACT TO PCI FOR THE FY 2019-2020 TRAFFIC SIGNING, STRIPING, AND PAVEMENT MARKING PROJECT FOR AN AMOUNT OF $33,205.00 FOR WORK INCLUDED IN SCHEDULE B. B. RECEIVE AND FILE UPDATE ON SEWER FEASABILITY STUDY PHASE II. C. CONSIDER AND APPROVE THE RHCA'S REQUEST TO REPLACE EXISTING SEPTIC TANK AS A PART OF THE TENNIS COURT IMPROVEMENT PROJECT. D. CONSIDER AND APPROVE THE REQUEST FOR PROPOSALS FOR ARCHITECTURAL AND ENGINEERING SERVICES TO PREPARE ADA IMPROVEMENT PLANS FOR CITY HALL. 8. NEW BUSINESS A. CONSIDER AND APPROVE THE CITY COUNCIL PRIORITIES FOR FISCAL YEAR 2020-2021 AND FISCAL YEAR 2021-2022 DEVELOPED AS PART OF THE STRATEGIC WORKSHOP (ORAL). B. CONSIDER AND APPROVE THE PERSONNNEL COMMITTEE'S RECOMMENDATION ON HEALTH INSURANCE CAP FOR FAMILY PLANS. C. CONSIDERATION AND APPROVE THE RHCA REQUEST TO MOVE THE MAIN GATE ARM. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. CONSIDER TOPICS FOR DISCUSSION JOINT CITY COUNCIL AND PLANNING COMMISSION MEETING ON MARCH 09, 2020 AT 7PM (ORAL). 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JANUARY 08, 2020 Issue No. 20-01 WISHING YOU A HAPPY NEW YEAR! Rolling Hills City Council and Staff wish all the residents a happy, safe and prosperous 2020! Please note: City Hall will be closed on Monday, January 20, 2020 in observance of the Martin Luther King, Jr. Holiday. CHRISTMAS TREE RECYCLING PROGRAM December 26th through January 17th To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department directly at 1-888- 742-5234. REPUBLIC SERVICES Starting January 31, 2020 announcements and notifications regarding refuse and recycling will come directly from your service provider Republic Services. Please look out for the quarterly Newsletter in your mailbox. Please contact Republic Services directly for missed trash pick-ups and any other concerns at 1-800- 299-4898 or sign up for account management at https://www.republicservices.com/account/login and/or download the Republic Services app. COMPLIANCE WITH FIRE FUEL ABATEMENT REQUIREMENTS The City of Rolling Hills is working with the L.A. County Fire Department, L.A. County Department of Agriculture Commissioner, and Southern California Edison in minimizing fire hazards citywide. Each agency/organization has separate compliance requirements, so please make sure that you receive clearance from each responsible agency/organization in responding to a notice and/or citation for Fire Fuel Abatement nuisance. Responsible Agency Nuisance City of Rolling Hills Dead or alive tumbleweed or dead tree, palm frond or other plant on private property Los Angeles County Fire Department Clearance of dead vegetation 200 feet from any structure Los Angeles County Department of Agriculture Commissioner Clearance of dead vegetation or limb clearance of live vegetation on vacant parcels Southern California Edison Power line clearance ROLLING HILLS CRIMES REPORTED For the time period November 1 - December 08, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 01/13/20 at 7:00 p.m. Planning Commission Meeting 01/21/20 at 6:30 p.m. Traffic Commission Meeting 1/23/20 at 8:30 a.m. WELCOME ROLLING HILLS NEW SENIOR MANAGEMENT ANALYST The Senior Management Analyst assists the City Manager with special projects. After an extensive recruitment process, Joseph Alvarado was selected to join the Rolling Hills team. Prior to Rolling Hills, Joseph worked as a Management Analyst for the City of Covina, the LA County Community Development Commission, as well as the City of South El Monte. Please welcome Joseph to Rolling Hills. Joseph can be reached at 310 377-1521 or by email jlvarado@cityofrh.net. WELCOME ROLLING HILLS NEW ADMINISTRATIVE CLERK The Administrative Clerk assists the Planning & Community Services Director. Stephanie Grant is currently a Volunteer Planner for the County of L.A. Department Regional Planning, as well as an Administrative Assistant for the City of El Monte. Please welcome Stephanie to Rolling Hills, she will be working every Tuesday and Friday from 9AM-5PM. Stephanie can be reached at 310-377-1521 or by email sgrant@cityofrh.net. BUILDING CODE Every three years, the California Building Standards Commission updates the State's building standards by adopting a new edition of the California Building Standards Code ("CBSC"). The CBSC consists of multiple building codes (these include the state building code, residential code, electrical code, plumbing code, mechanical code, fire code, energy code, and green building codes). Effective January 1, 2020, these building standards apply to all building occupancies throughout the state, whether or not they are adopted by a local jurisdiction. Cities and counties, however, will typically pass ordinances adopting the CBSC by reference for the purpose of amending the state standards in accordance with local conditions. This year, few changes were made to the State and County Codes that affect single family residential construction. Accordingly, the City is proposing a local ordinance generally adopting the current editions of the codes, readopt previously adopted City amendments that continue to apply to local building conditions (provisions largely relating to restrictions on grading), and delete or otherwise clean up those provisions of Rolling Hills Municipal Code (RHMC) Title 15 that are obsolete or duplicative of the State and County codes. The City Council will conduct a public hearing on a local ordinance at the January 27, 2020 City Council meeting. STRATEGIC PLANNING MEETING The City Council will conduct a Strategic Planning Meeting on Saturday, January 25, 2020 between 10am - 1 pm at City Hall. RHCA Annual Meeting: Wednesday, January 15, 2020 Botanical Gardens, 26300 Crenshaw Blvd., RHE Ballots for the Board election will be counted and the results will be announced at the 7:30PM meeting. If you have not received your ballot, please contact the RHCA office 310-544-6222. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 13, 2020 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE WILL BE LED BY GUEST OF THE MAYOR, 5TH GRADE ELEMENTARY SCHOOL STUDENT MATEYA JENG. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF OCTOBER 14, 2019, REGULAR MEETING OF OCTOBER 28, 2019, REGULAR MEETING OF NOVEMBER 12, 2019, AND REGULAR MEETING OF NOVEMBER 25, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF NOVEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED D REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR NOVEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED E. CITY COUNCIL PREFERRED VENDORS LIST FOR 2020. RECOMMENDATION: APPROVE AS PRESENTED F. CITY COUNCIL MEETING DATES FOR CALENDAR YEAR 2020. RECOMMENDATION: APPROVE AS PRESENTED G. CITY COUNCIL BUDGET CALENDAR FOR FY 2020-2021. RECOMMENDATION: APPROVE AS PRESENTED H. DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-16 FROM THE PLANNING COMMISSION GRANTING APPROVAL OF A LOT LINE ADJUSTMENT BETWEEN FOUR PARCELS ALONG STORM HILL LANE IN ZONING CASE NO. 949, (STORM PROPERTIES, INC.). B. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-17 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR GRADING FOR A NEW ROAD TO SERVE PROPERTIES ON STORM HILL LANE; AND ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM IN ZONING CASE NO. 950, (STORM PROPERTIES, INC.). C. CONSIDERATION TO RECEIVE AND FILE RESOLUTION 2019-18 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR THE CONSTRUCTION OF A 1,789 SQUARE FOOT HOUSE ADDITION AND 324 SQUARE FOOT GARAGE ADDITION, AND TO ATTACH AN EXISTING 978 SQUARE FOOT GUEST HOUSE TO THE RESIDENCE FOR A TOTAL OF 7,519 SQUARE FOOT RESIDENCE AND 1,030 SQUARE FOOT GARAGE AND GRADING OF 50 CUBIC YARDS OF DIRT; AND A CONDITIONAL USE PERMIT TO CONSTRUCT A 799 SQUARE FOOT GUEST HOUSE IN ZONING CASE NO. 960 AT 13 EASTFIELD DRIVE (BIRKETT). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL TO AWARD A CONSTRUCTION CONTRACT TO PCI FOR THE FY 2019-2020 TRAFFIC SIGNING, STRIPING, AND PAVEMENT MARKING PROJECT FOR AN AMOUNT OF $40,479.50 FOR WORK INCLUDED IN SCHEDULE A. 8. NEW BUSINESS A. CONSIDER AND APPROVE STRATEGIC WORKSHOP AGENDA. B. CONSIDER AND APPROVE AN AMENDMENT TO RAMS CONTRACT TO PERFORM DATA ENTRY. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. RECEIVE AND FILE FOURTH QUARTER 2019 REPORT ON FIRE FUEL ABATEMENT ENFORCEMENT CASES. 11. ADJOURNMENT THE MEETING WILL BE ADJOURNED IN MEMORY OF FRANK HILL, FORMER COUNCILMEMBER OF THE CITY OF ROLLING HILLS. HE PASSED AWAY ON DECEMBEER 02, 2019. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated.