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2000 Municipal Code Ordinance 336 - Adding Chapter 2.06 Pertaining To Financial Powers to the RHMCCC 11/25/2013 CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of October 28, 2013. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of October, 2013. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report and GreenwasteBulky Item Collection Reports for October, 2013. RECOMMENDATION: Receive and file. E. List of 2014 City Council Meeting Dates and City Holidays. RECOMMENDATION: Receive and file. F. ORDINANCE NO. 336 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILILS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO TITLE 2 OF THE ROLLING HILLS MUNICIPAL CODE. RECOMMENDATION: Second reading, waive full reading and adopt Ordinance. Mayor Pro Tem Lay moved that the City Council approve the items on the consent calendar as presented. Councilmember Pieper seconded the motion, which carried without opposition. CC 10/28/2013 CONSENT CALENDAR Matters which may be acted upon by the _ City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of October 14, 2013. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of September, 2013. RECOMMENDATION: Approve as presented. D. Allied Recycling Tonnage Report for September, 2013. RECOMMENDATION: Receive and file. E. RESOLUTION NO. 1155 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS LIMITING THE CITY'S CONTRIBUTION TO MEDICAL INSURANCE PREMIUM COSTS, REQUIRING THE EMPLOYEES TO PAY 100% OF THE MEMBER CONTRIBUTION TO THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS) AND RESCINDING RESOLUTION NO. 1111; APPROVING A CORRESPONDING INCREASE IN BASE SALARY; AND UPDATING THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL ACCORDINGLY INCLUDING OTHER CLEANUP CHANGES. RECOMMENDATION: Adopt as presented. F. ORDINANCE NO. 336 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILILS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO TITLE 2 OF THE ROLLING HILLS MUNICIPAL CODE. RECOMMENDATION: Introduce Ordinance for first reading, waive full reading and schedule second reading for November 25, 2013. G. EMPLOYMENT AGREEMENT — CITY MANAGER. RECOMMENDATION: Approve as presented. Councilmember Black asked that Item 3E be removed from the consent calendar for individual consideration of the salary ranges. Hearing no objection, the Mayor so ordered. Mayor Pro Tem Lay moved that the City Council approve the remaining items on the consent calendar as presented. Councilmember Pieper seconded the motion, which carried with Councilmember Black opposed to Item 3G. e€4 Rallaif gleZ INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 3-F Mtg. Date: 11/25/13 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: HEIDI LUCE, CITY CLERK CP THRU: RAYMOND R. CRUZ, CITY MANAGER SUBJECT: ORDINANCE NO. 336 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO THE ROLLING HILLS MUNICIPAL CODE. DATE: NOVEMBER 25, 2013 ATTACHMENTS: Ordinance No. 336 G.C. Sections 37201-37210 and Sections 40802-40805.5 RECOMMENDATION Conduct the second reading of Ordinance No. 336 by title only and adopt Ordinance. BACKGROUND As a General Law City, Rolling Hills is subject to the provisions set forth in the California Government Code (G.C.). Under Article 1, Chapter 4, Part 2, Division 3, Title IV and Section 40802 through 40805 many financing and accounting related functions are assigned to the City Clerk. However, Section 37209 and Section 40805.05 allow that those functions may be transferred to the Director of Finance when one has been established. Having those function carried out by the Finance Director is consistent with current practice and this Ordinance codifies that practice. First reading of this Ordinance was conducted at the City Council meeting Monday, October 28, 2013. There were no changes to the Ordinance at its introduction RC:hl Fi nanceDi rectorOrd_staffrpt.docx J ORDINANCE NO. 336 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO THE ROLLING HILLS MUNICIPAL CODE. The City Council of the City of Rolling Hills does hereby ordain as follows: SECTION 1: A new Chapter 2.06 is hereby added to Title 2 of the Rolling Hills Municipal Code to read as follows: DIRECTOR OF FINANCE 2.06.010 Director of Finance Position created. The office of Director of Finance for the City is hereby created consistent with the provisions of California Government Code section 37209 in order to establish a responsible officer for the uniform processing and development of the fiscal and budgetary function. The office of Director of Finance may be combined with any other office or position not inconsistent therewith. 2.06.020 Duties generally. The Director of Finance shall be charged with all of the financing and accounting duties of the city and shall be subject to all of the powers granted and imposed upon the City Clerk by the provisions of Article 1, Chapter 4, Part 2, Division 3, Title IV of the California Government Code and Sections 40802, 40803, 40804 and 40805 of the Government Code. The Director of Finance shall perform such other duties as may be delegated from time to time by the City Council or the City Manager of the City. 2.06.030 Transfer of duties from City Clerk. In accordance with Section 40805.05 of the California Government Code all of the financing and accounting duties imposed upon the City Clerk under Sections 40802 through 40805 of the Government Code are transferred to the Director of Finance and the City Clerk is relieved of all said duties. 2.06.040 Bond required. Pursuant to Sections 36518 and 36519 of the California Government Code, the Director of Finance shall execute and deposit with the City a fidelity bond. The penal amount of the bond shall be established by a Resolution of the City Council. Any premium for such bond shall be a proper charge against the City. SECTION 2: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Rolling Hills' book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. PASSED, APPROVED, AND ADOPTED this 25th day of November, 2013. Ordinance No. 336 Frank E. Hill Mayor ATTEST: Heidi Luce City Clerk Ordinance No. 336 2 STATE OF CALIFORNIA) COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) ) §§ I certify that the foregoing Ordinance No. 336 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO THE ROLLING HILLS MUNICIPAL CODE. was approved and adopted at a regular meeting of the City Council on November 25, 2013 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices. HEIDI LUCE CITY CLERK Ordinance No. 336 3 THIS PAGE INTENTIONALLY LEFT BLANK Codes Display Text 10/22/13 11:47 AM s ,.„I.E(;!SL.ATI E TNT= oRm Al,i()N Code: Selectcode : Section: Search Add To My Favorites GOVERNMENT CODE - GOV TITLE 4. GOVERNMENT OF CITIES [34000 - 453451 ( Title 4 added by Stats. 1949, Ch. 79, ) DIVISION 3. OFFICERS [36501 - 41805] (Division 3 added by Stats. 1949, Ch. 79. ) PART 2. LEGISLATIVE BODY [36801 - 40592] (Part 2 added by Stets. 1949, Ch. 79. ) CHAPTER 4. Financial Powers [37201 - 37210] .( Chapter 4 added by Stets. .1949, Ch. 79. ) 37201. Demands against the city for money or damages are governed by Part 3 (commencing with Section 900) and Part 4 (commencing with Section 940) of Division 3.6 of Title 1, except as provided therein, or by other statutes or regulations expressly applicable thereto. (Amended by Stats. 1982, Ch. 454, Sec. 77.) Y-72112— Except as provided in Section 37208, the legislative body shall approve or reject demands only after such demands have been audited in the manner prescribed by ordinance or resolution. Such audited demands may be submitted separately.or a register of audited demands may be submitted to the legislative body for approval or rejection and shall have attached thereto the affidavit of the officer submitting the demands certifying as to the accuracy of the demands and the availability of funds for payment thereof. (Amended by Stats. 1970, Ch. 261.) 37203. Upon allowing a demand or approving a register of audited demands, the mayor shall draw , warrant or warrants upon the city treasurer specifying the purpose for which drawn and the fund from which payment is to be made. The city clerk shall countersign the warrant. The legislative body, by ordinance or resolution, may. prescribe an alternative method of drawing warrants and checks. (Amended by Stats. 1980, Ch. 770.) 37204. When an order or demand is not approved for want of funds and its amount does not exceed the income and revenue for the year in which the indebtedness was incurred, the city clerk shall endorse on it: "Not approved for want of funds," with the date of presentation and his signature. (Added by Stets. 1949, Ch. 79.) 37705. The clerk shall number the endorsement, register the order or demand in his records,, and deliver it to the claimant, or his order. From delivery the order or demand bears interest at 6 percent a year. Orders or demands shall be paid in the order they are registered. (Added by Stats. 1949, Ch. 79.) 37200• By ordinance or resolution, the legislative body shall prescribe the time and method of paying salaries and wages of officers and employees. (Added by Stats. 1949, Ch. 79.) 37207. Department heads shall certify or approve departmental pay rolls or attendance records for employees in their departments. The city clerk shall certify or approve pay rolls or attendance records of other officers and http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?laweode=GOV6division=3.6title=4.&part=2.&chapter..4.6article Page 1 of 2 Codes DlsplayText 10/22/13 11:47 AM employees. (Added by Stats. 1949, Ch. 79.) 37208. (a) Payroll warrants or checks need not be audited by the legislative body prior to payment. Payrolls shall be presented to the legislative body for ratification and approval at the first meeting after delivery of the payroll warrants or checks. (b) Warrants or checks drawn in payment of demands certified or approved by the city clerk as conforming to a budget approved by ordinance or resolution of the legislative body *need not be audited by the legislative body prior to payment. (c) Notwithstanding subdivisions (a) and (b), budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval In the form of an audited comprehensive annual financial report. (Amended by Stats. 1986, Ch. 982, Sec. 14.) 1Z209.. The duties imposed upon the city clerk by this article may be transferred to a director of finance when such office has been established and the powers and duties thereof defined by ordinance. Such an ordinance shalt require the execution by the director of finance of the bond required of the city clerk by Section 36518 of this code. (Added by Stats. 1955, Ch. 1754.) 37210, Newly incorporated cities that have not received revenues from property taxes may issue temporary non-negotiable notes bearing interest at a rate not exceeding 6 percent per annum to pay lawfully incurred current expenses and the salaries and wages of officers and employees. Said notes must be repaid on or before the last day of the fiscal year in which the money is borrowed and the maturity date of said notes shall not be later than said last day. The aggregate amount of said notes shall not exceed 85 percent of the anticipated revenues for the fiscal year in which the money is borrowed. Said notes shall be repaid only from revenues received during or allocable to the fiscal year in which the money is borrowed. (Added by Stats. 1957, Ch. 1740.) http://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml7lawcode=GOV&dtvislon-3.&title=4.&part=2.&chapter=4.&artidew Page 2 of 2 Codes Display Text 10/22/13 11:47 AM i.l:ri R... '!'i :'F:1,NFOR FORMATION Code:. Select Code Section: uo^ Add To My favorites GOVERNMENT CODE - GOV TITLE 4. GOVERNMENT OF Cll7ES [34000 - 45345] ( Title 4 added by Stats. 1949, Ch. 79. ) DIVISION 3. OFFICERS [36501 - 41805] (Division 3 added by Slats. 1949, Ch. 79. ) PART 3. OTHER OFFICERS [40601 - 41805] ( Part 3 added by Stets_ 1949, Ch. 79. ) CHAPTER 2. City Clerk [40801 - 40814] ( Chapter 2 added by Stats. 1949, Ch. 79. ) Search 40801. The city clerk shall keep an accurate record of the proceeding of the legislative body and the board of equalization in books bearing appropriate titles and devoted exclusively to such purposes, respectively. The books shall have a comprehensive general index. (Added by Stats. 1949, Ch. 79.) 40802. The city clerk is the accounting officer of the city and shall maintain records readily reflecting the financial condition of the city. (Added by Stats. 1949, Ch. 79.) 40804. The city clerk shall cause a summary of the city's financial report required by Section 53891, in a form prescribed by the State Controller, to be published once in a newspaper of general circulation, pursuant to Article 1 (commencing .with Section 6000), Chapter 1, Division 7, Title 1 of the Government Code. If there is no such newspaper he shall cause copies of the. statement to be posted in three public places in the city designated by ordinance as the places for posting of public notices. (Added by Stats. 1968, Ch. 857.) 40805, The report shall be published or posted not later than 120 days after the close of the fiscal year for which the report Is compiled. (Added by Stats. 1968, Ch. 857.) 4-005.1 The financial and accounting duties imposed upon the city clerk by Sections 40802 through 40805 icmay be transferred to a director of finance when such office has been established and the powers and duties thereof defined by ordinance. (Added by Stats. 1955, Ch. 1754.) 412B51§... The city clerk shall keep a book marked "ordinances" and record in it all city ordinances with his certificate annexed to each, stating: (a) It is a true and correct copy of a city ordinance. (b) The ordinance number. (c) It has been published or posted pursuant to law. (Added by Stats. 1949, Ch. 79.) 40807. The record with the certificate is prima facie evidence of the contents of each ordinance and of its http://leginfo.legislature.ca.gov/faces/codes_dlsplayTextxhtml?IawCode=GOV&divislon=3.&title=4.&part..3.&chapter=2.&articie= Page 1 of 2 Codes Display Text 10/22/13 11:47 AM passage and publication. It is admissible as such evidence in any court or proceedings. (Added by Stats. 1949, Ch. 79.) 40808, The official city records in the custody of the city clerk shall not be filed in any court proceeding or other action but shall be returned to the custody of the city clerk. (Added by Stats. 1949, Ch. 79.) 40809, This artide does not prevent the proof of the passage and publication of ordinances in the usual way. (Added by Stets. 1949, Ch. 79.) 40810. The city clerk is the ex officio assessor unless the legislative body provides for the assessment and collection of city taxes by county officers or otherwise. (Added by Stats. 1949, Ch. 79.) 40811, The city clerk is the custodian of the city seal. (Added by Stats. 1949, Ch. 79.) 40812, He shall perform such additional duties as are prescribed by ordinance. (Amended by Stats. 1955, Ch. 628.) 40818, The city clerk may appoint deputies, for whose acts he and his bondsmen are responsible. The deputies shall hold office at the pleasure of the city clerk and receive such compensation as is provided by the legislative body. (Added by Stats. 1949, Ch. 79.) 40814. The, city clerk and his deputies may administer oaths or affirmations and take and certify affidavits and depositions pertaining to city affairs and business which may be used in any court or proceedings in the state. The acknowledgment of an instrument may be made before a city clerk and his deputies within the city in which they were elected or appointed. (Amended by Stats. .1968, Ch. 576.) http://leglnfo.leglslature.ca.gov/faces/codes_dlsplayText.xhtmlTlaviCode=Gov&dlvislon=3.6tltle=4.&part=3.&chapter=2.&article= Page 2 of 2 i f Law section 10/22/13 11:59 AM LEGISLATIVE. j 1 1' i.) R ?\%1.\ i' f.:i'\ Coda: Select Code : Section: Search « Previous Next» cross-reference chaotered bills Add To t+v Favorites GOVERNMENT CODE - GOV TITLE 4. GOVERNMENT OF CITIES [34000 - 45345] ( Title 4 added by, Stets. 1949, Ch. 79. ) DIVISION 3. OFFICERS [36501 - 41805] ( Division 3 added by Stets. 1949, Ch. 79. ) PART 1. GENERAL [36501 - 36525) (Part 1 added by Stets. 1949, Ch. 79. ) 36518. Before entering upon the duties of their offices, the city clerk and city treasurer shall each execute bond to the city. Except as otherwise provided, the bonds shall conform to the provisions of this code relating to bonds of public officers. The penal sum of the bond shall be in a reasonable amount recommended by the city attorney and fixed by the city council, by resolution, and may be changed during their terms of office. (Amended by Stets. 1965, Ch. 457.) http://leginfo.legislature.ca.gov/faces/codes_dIsplaySectlon.xhtmI7lawCodemGOV&sectionNum-36S18. Page 1 of 1 CI TO: FROM: SUBJECT: DATE: Re 1-4:(49 qt.& INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 3-F Mtg. Date: 10/28/13 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL STEVE BURRELL, INTERIM CITY MANAGER ORDINANCE NO. 336 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO THE ROLLING HILLS MUNICIPAL CODE. OCTOBER 28, 2013 ATTACHMENTS: Ordinance No. 336 G.C. Sections 37201-37210 and Sections 40802-40805.5 RECOMMENDATION Introduce Ordinance No. 336 for first reading, waive full reading and schedule the Ordinance for second reading on November 25, 2013. BACKGROUND As a General Law City, Rolling Hills is subject to the provisions set forth in the California Government Code (G.C.). Under Article 1, Chapter 4, Part 2, Division 3, Title IV and Section 40802 through 40805 many financing and accounting related functions are assigned to the City Clerk. However, Section 37209 and Section 40805.05 allow that those functions may be transferred to the Director of Finance when one has been established. Having those function carried out by the Finance Director is consistent with current practice and this Ordinance codifies that practice. SB:hl CompensationChanges_staffrept.docx THIS PAGE INTENTIONALLY LEFT BLANK 1 ORDINANCE NO. 336 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO THE ROLLING HILLS MUNICIPAL CODE. The City Council of the City of Rolling Hills does hereby ordain as follows: SECTION 1: A new Chapter 2.06 is hereby added to Title 2 of the Rolling Hills Municipal Code to read as follows: DIRECTOR OF FINANCE 2.06.010 Director of Finance Position created. The office of Director of Finance for the City is hereby created consistent with the provisions of California Government Code section 37209 in order to establish a responsible officer for the uniform processing and development of the fiscal and budgetary function. The office of Director of Finance may be combined with any other office or position not inconsistent therewith. 2.06.020 Duties generally. The Director of Finance shall be charged with all of the financing and accounting duties of the city and shall be subject to all of the powers granted and imposed upon the City Clerk by the provisions of Article 1, Chapter 4, Part 2, Division 3, Title IV of the California Government Code and Sections 40802, 40803, 40804 and 40805 of the Government Code. The Director of Finance shall perform such other duties as may be delegated from time to time by the City Council or the City Manager of the City. 2.06.030 Transfer of duties from City Clerk. In accordance with Section 40805.05 of the California Government Code all of the financing and accounting duties imposed upon the City Clerk under Sections 40802 through 40805 of the Government Code are transferred to the Director of Finance and the City Clerk is relieved of all said duties. 2.06.040 Bond required. Pursuant to Sections 36518 and 36519 of the California Government Code, the Director of Finance shall execute and deposit with the City a fidelity bond. The penal amount of the bond shall be established by a Resolution of the City Council. Any premium for such bond shall be a proper charge against the City. SECTION 2: The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City of Rolling Hills' book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. PASSED, APPROVED, AND ADOPTED this 25th day of November, 2013. Ordinance No. 336 1 Frank E. Hill. Mayor ATTEST: Heidi Luce City Clerk Ordinance No. 336 2 STATE OF CALIFORNIA) COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) ) §§ I certify that the foregoing Ordinance No. 336 entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADDING CHAPTER 2.06 PERTAINING TO FINANCIAL POWERS TO THE ROLLING HILLS MUNICIPAL CODE. was approved and adopted at a regular meeting of the City Council on November 25, 2013 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices. HEIDI LUCE CITY CLERK Ordinance No. 336 3 THIS PAGE INTENTIONALLY LEFT BLANK Codes Display Text 10/22/13 11:47 AM .) :• 5 '.;'1.,/ rltl/O/l/1('!., 1.EGISL\TI\'F: INF oRm .\TION Code: Select Code : Section: Search 0 UD^ Add To My Favorites GOVERNMENT CODE - GOV TITLE 4. GOVERNMENT OF CITIES [34000 - 45345] ( Title 4 added by Stats. 1949, Ch. 79. ) DIVISION 3. OFFICERS [36501 - 41805] (Division 3 added by Stats. 1949, Ch. 79. ) PART 2. LEGISLATIVE BODY [36801 - 40592] (Part 2 added by Stats. 1949, Ch. 79. ) CHAPTER 4. Financial Powers [37201 - 37210] .( Chapter 4 added by Stats. 1949, Ch. 79. ) 37201. Demands against the city for money or damages are governed by Part 3 (commencing with Section 900) and Part 4 (commencing with Section 940) of Division 3.6 of Title 1, except as provided therein, or by other statutes or regulations expressly applicable thereto. (Amended by Stats. 1982, Ch. 454, Sec. 77.) 37202. Except as provided in Section 37208, the legislative body shall approve or reject demands only after such demands have been audited in the manner prescribed by ordinance or resolution. Such audited demands may be submitted separately or a register of audited demands may be submitted to the legislative body for approval or rejection and shall have attached thereto the affidavit of the officer submitting the demands certifying as to the accuracy of the demands and the availability of funds for payment thereof. (Amended by Stats. 1970, Ch. 261.) 37203. Upon allowing a demand or approving a register of audited demands, the mayor shall draw a warrant or warrants upon the city treasurer specifying the purpose for which drawn and the fund from which payment is to be made. The city clerk shall countersign the warrant. The legislative body, by ordinance or resolution, may prescribe an alternative method of drawing warrants and checks. (Amended by Stats. 1980, Ch. 770.) 37204, When an order or demand is not approved for want of funds and its amount does not exceed the income and revenue for the year in which the indebtedness was incurred, the city clerk shall endorse on it: "Not approved for want of funds," with the date of presentation and his signature. (Added by Stats. 1949, Ch. 79.) 37205. The clerk shall number the endorsement, register the order or demand in his records, and deliver it to the claimant, or his order. From delivery the order or demand bears interest at 6 percent a year. Orders or demands shall be paid in the order they are registered. (Added by Stats. 1949, Ch. 79.) 27_21.& By ordinance or resolution, the legislative body shall prescribe the time and method of paying salaries and wages of officers and employees. (Added by Stats. 1949, Ch. 79.) 37207. Department heads shall certify or approve departmental pay rolls or attendance records for employees in their departments. The city clerk shall certify or approve pay rolls or attendance records of other officers and http://leginfo.legislature.ca.gov/faces/codes displayText.xhtml?IawCode=GOV&division=3.&title=4.&part=2.&chapter=4.&article= Page 1 of Codes Display Text 10/22/13 11:n7 AM employees. (Added by Stats. 1949, Ch. 79.) 37208. (a) Payroll warrants or checks need not be audited by the legislative body prior to payment. Payrolls shall be presented to the legislative body for ratification and approval at the first meeting after delivery of the payroll warrants or checks. (b) Warrants or checks drawn in payment of demands certified or approved by the city clerk as conforming to a budget approved by ordinance or resolution of the legislative body need not be audited by the legislative body prior to payment. (c) Notwithstanding subdivisions (a) and (b), budgeted payrolls and demands paid by warrants or checks may be presented to the legislative body for ratification and approval in the form of an audited comprehensive annual financial report. (Amended by Stats. 1986, Ch. 982, Sec. 14.) 37209. The duties imposed upon the city clerk by this article may be transferred to a director of finance when such office has been established and the powers and duties thereof defined by ordinance. Such an ordinance shall require the execution by the director of finance of the bond required of the city clerk by Section 36518 of this code. (Added by Stats. 1955, Ch. 1754.) 37210. Newly incorporated cities that have not received revenues from property taxes may issue temporary non-negotiable notes bearing interest at a rate not exceeding 6 percent per annum to pay lawfully incurred current expenses and the salaries and wages of officers and employees. Said notes must be repaid on or before the last day of the fiscal year in which the money is borrowed and the maturity date of said notes shall not be later than said last day. The aggregate amount of said notes shall not exceed 85 percent of the anticipated revenues for the fiscal year in which the money is borrowed. Said notes shall be repaid only from revenues received during or allocable to the fiscal year in which the money is borrowed. (Added by Stats. 1957, Ch. 1740.) L http://leginfo.legislature.ca.gov/faces/codes displayText.xhtml?IawCode=GOV&division=3.&title=4.&part=2.&chapter=4.&article= Page 2 of Codes Display Text 10/22/13 11:47 AM LEGISLATIVE INFORMATION Code: . Select Code Section: : Search ' 0 UD^ Add To My Favorites GOVERNMENT CODE - GOV TITLE 4. GOVERNMENT OF CITIES [34000 - 45345] ( Title 4 added by Stats. 1949, Ch. 79. ) DIVISION 3. OFFICERS [36501 - 41805] (Division 3 added by Stats. 1949, Ch. 79. ) PART 3. OTHER OFFICERS [40601 - 41805] ( Part 3 added by Stets. 1949, Ch. 79. ) CHAPTER 2. City Clerk [40801 - 40814] ( Chapter 2 added by Stats. 1949, Ch. 79. ) 440841. The city clerk shall keep an accurate record of the proceeding of the legislative body and the board of equalization in books bearing appropriate titles and devoted exclusively to such purposes, respectively. The books shall have a comprehensive general index. (Added by Stats. 1949, Ch. 79.) 40802. The city clerk is the accounting officer of the city and shall maintain records readily reflecting the financial condition of the city. (Added by Stets. 1949, Ch. 79.) 40804. The city clerk shall cause a summary of the city's financial report required by Section 53891, in a form prescribed by the State Controller, to be published once in a newspaper of general circulation, pursuant to Article 1 (commencing with Section 6000), Chapter 1, Division 7, Title 1 of the Government Code. If there is no such newspaper he shall cause copies of the. statement to be posted in three public places in the city designated by ordinance as the places for posting of public notices. (Added by Stats. 1968, Ch. 857.) 40805. The report shall be published or posted not later than 120 days after the close of the fiscal year for which the report is compiled. (Added by Stats. 1968, Ch. 857.) 40805.5, The financial and accounting duties imposed upon the city clerk by Sections 40802 through 40805 may be transferred to a director of finance when such office has been established and the powers and duties thereof defined by ordinance: (Added by Stats. 1955, Ch. 1754.) 40806. The city clerk shall keep a book marked "ordinances" and record in it all city ordinances with his certificate annexed to each, stating: (a) It is a true and correct copy of a city ordinance. (b) The ordinance number. (c) It has been published or posted pursuant to law. (Added by Stats. 1949, Ch. 79.) 40807. The record with the certificate is prima facie evidence of the contents of each ordinance and of its http://leginfo.legislature.ca.gov/faces/codes displayText.xhtml?IawCode=GOV&division=3.&title=4.&part=3.&chapter=2.&article= Page 1 of