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Newsletter 2018oP oiling J�ti� flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson December 19, 2018 Issue No. 18-24 Wishing you a Wonderful Holiday Season and a Happy New Year The Rolling Hills City Council and Staff wish all the residents a wonderful holiday season and all the best for the coming year! During the Holiday Season, City Hall will be closed on Monday, December 24th, Tuesday, December 25th and Tuesday, January 15f REMINDER: No Fireworks allowed in the City Please remember that all fireworks and explosive devices are prohibited. Should you observe fireworks being used, please contact Sheriff's Department at 310-589-1661 or the LA County Fire Department at 310-377-1584. Rolling Hills ADA Survey — 7 Week Countdown The City of Rolling Hills is preparing its Americans with Disabilities Act (ADA) Self - evaluation and Transition Plan. As part of this process the City is seeking public, stakeholders input regarding accessibility of programs, services, and activities offered to the public. Examples of programs, services, and activities might include obtaining a permit, paying a fee, participating in a recreational program, or attending a public meeting. The goal of the transition plan is to eliminate barriers to access services and programs for persons with disabilities. You can provide your input via survey. The survey is available from December 3, 2018 through February 4, 2019. Surveys are posted on the City's website at: www.rolling-hills.org > Government > Risk Management/ ADA Compliance or https://adaconsultants.az1.qualtrics.com/jfe/preview/SV_5j 446K5dgVZ9Gf3?Q_SurveyVersionlD=current&Q_CHL=p review The online survey using the web address above is the fastest way to fill out the survey, however, for those that are more comfortable with filling out the survey by hand, you can print the survey from our website, complete it and return to the City Hall. Hard copies are also available at City Hall. If you have any questions, please contact Julia Stewart, Rolling Hills ADA Coordinator, at jstewart@cityofrh.net or 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period October 1 - 31, 2018 None reported. For the time period November 1 — 30, 2018 Two reported. UPCOMING CITY MEETINGS City Council Special Meeting 1/14/19 at 7:00 p.m. Planning Commission Meeting 1/15/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. Holiday Trash Pick-up Schedule With Christmas Day and New Year's Day falling on Tuesday this year, trash and greenwaste collection services will be collected on Wednesday instead. Please note that Republic Services will be collecting trash and green waste on Monday, December 24th and Monday, December 3151. Christmas Tree Recycling Program December 27th through January 21' * To participate, place your tree next to your 4 green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department at 1-888-742- 5234. Hazard Mitigation Plan The City of Rolling Hills prepared a draft hazard mitigation plan. The plan is available at City Hall or on the City's website at www.rolling-hills.org. The purpose of the plan is to effectively address natural hazards that may exist in a community and assess potential impacts from natural disasters. The draft plan is currently being reviewed by the Federal Management Agency (FEMA) and the City expects to receive feedback from FEMA. The draft final plan will be available for public review and discussed at a City Council meeting. Upcoming newsletters will have more information on the availability of the final plan with the date of the City Council meeting. General Municipal Election Tuesday, March 5, 2019 At the close of the nomination period on December 7, 2018, there were not more candidates than officers to be elected. The City Council will meet on December 19, 2018 to either make the appointments to the office and cancel the election or direct an election to be held. N RHCA ANNOUNCEMENTS RHCA Annual Meeting Notice The Annual Meeting of the Rolling Hills Community Association will be held at 7:30 p.m. on Wednesday, January 16, 2019 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. RHCA Office - Holiday Hours The RHCA office will be closed for the holidays on Friday, December 2151 at noon and will be closed the week between Christmas and New Year's Day. The office will re -open on Wednesday, January 2"d at 7:30am. Q M SOUTH BAY ENVIRONMENTAL SERVICES CENTER South Bay Cities Council of Governments West Basin's FREE Rain Barrel Distribution Event Saturday, January 12th MUST be a resident in West Basin Municipal Water District's service area to participate. West Basin Municipal Water District will give away FREE rain barrels to District residents on Saturday, January 12, 2019 from 8 a.m. — 11 a.m. at West Los Angeles College in Culver City. By collecting and using rainwater in your garden, you can become more water efficient and help reduce the amount of water that flows into storm drains. Registration is required and rain barrels are distributed on a first come, first serve basis. This is the second in a series of five events scheduled for West Basin residents. To locate an event near you, visit www.westbasin.org/rainbarrels. Details: Date: Saturday, January 12, 2019 Time: 8:00 a.m. — 11 a.m. Location: West Los Angeles College (Lot 7) Address: 9000 Overland Ave., Culver City, CA 90230 West Basin Municipal Water District (West Basin) is a wholesale water agency that provides imported drinking water to nearly one million people in 17 cities and unincorporated areas in Los Angeles County. West Basin is an industry leader in water recycling, conservation, and water education. West Basin is currently implementing a Water Reliability program to reduce the agency's dependence on imported water and develop drought -proof local water supplies. The program includes water recycling, water conservation, groundwater desalting and ocean water desalination. Visit www.westbasin.org to learn more. bLL06 vlu"o/0vv 1/ Bu06'oc/1 pvwuw "9 -"Pod( `11 r "wo f/°/p City o// o//ng flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson December 5, 2018 Issue No. 18-23 Wishing you a Wonderful Holiday Season and a Happy New Year The Rolling Hills City Council and Staff wish all residents a wonderful Holiday Season and all the best for the coming year! During the Holiday Season, City Hall will be closed on Monday, December 24th Tuesday, December 25th and Tuesday, January 151. Caballeros Holiday Red Carpet Luncheon Wednesday, December 12th at 11:30 a.m. The luncheon will be held at home of Leslie and Mark Stetson at 71 Saddleback Road. The event is $30 per person. Please RSVP with Leah Mirsch at 310-541-8641 or email: leahmirsch@verizon.net Rolling Hills ADA Survey The City of Rolling Hills is preparing its Americans with Disabilities Act (ADA) Self - evaluation and Transition Plan. As part of this process the City is seeking public, stakeholders input regarding accessibility of programs, services, and activities offered to the public. Examples of programs, services, and activities might include obtaining a permit, paying a fee, participating in a recreational program, or attending a public meeting. The goal of the transition plan is to eliminate barriers to access services and programs for persons with disabilities. You can provide your input via survey. The survey is available from December 3, 2018 through February 4, 2019. Surveys are posted on the City's website at: www.rolling-hills.org > Government > Risk Management/ ADA Compliance or https://adaconsultants.azl.qualtrics.com/jfe/preview/SV_5 j446K5dgVZ9Gf3?Q_SurveyVersion1D=current&Q_CHL =preview The online survey using the web address above is the fastest way to fill out the survey, however for those that are more comfortable with filling out the survey by hand, you can print the survey from our website, complete it and return to the City Hall. Hard copies are also available at City Hall. If you have any questions, please contact Julia Stewart, Rolling Hills ADA Coordinator, at jstewart@cityofrh.net or 310-377-1521. UPCOMING CITY MEETINGS City Council Meetings 01/14/19 at 6:30 p.m. Planning Commission Meeting 12/12/19 at 6:30 p.m. Traffic Commission Meeting 01/23/19 at 8:30 a.m. Holiday trash pick-up schedule and Christmas Tree recycling With Christmas Day and New Year's Day falling on Tuesday this year, trash and greenwaste collection service will be collected on Wednesday instead. Please note that Republic Services will be collecting trash and green waste on Monday, December 24`h and Monday, December 3151 Christmas Tree Recycling is December 27th through January 21St. To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have any questions, please contact Republic Services' Customer Service Department at 1-888-742-5234. Prevent flooding and debris flow In preparation for the upcoming rainy season, residents are reminded to inspect any drainage devices on their property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation before the next rain to protect properties from flooding. Also, if needed, sandbags are available from Fire Station No. 56 and sand is available behind the RHCA building. ,d'�Rnr RHCA ANNOUNCEMENTS 2018-19 Assessment Dues - First Installment Payment Due December 10th Just a friendly reminder that the first half installment payments for the 2018-19 RHCA Assessment Dues is due on December 10, 2018. The Assessment Due bills were mailed out in October of this year. Payments not received by December 10th will acquire a late penalty and accrue interest. Please call the RHCA at 310-544- 6222 if you have any questions about paying the first installment by credit card or if you have not received your 2018-19 Assessment Due bill. RHCA Annual Meeting Notice The Annual Meeting of the Rolling Hills Community Association will be held at 7:30 p.m. on Wednesday, January 16, 2019 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. RHCA Office - Holiday Hours The RHCA office will be closed for the holidays on Friday, December 21St at noon and will be closed the week between Christmas and New Year's Day. The office will re -open on Wednesday, January 2"d at 7:30am. City o/leoll ny J/d/ //22� ortu,//u��e6e &JRoad KoGGin9 /I, Cali/ornia 90274 tS/O!j '0/ .Clyr//J.)d7 •%))//!l%j'. °/ v/p. e/Oi ). J. aute XJ //(l.S%JJd' �/ // :J )7O 7//J)'°"°r %// :�)////%/7,/J�e/A) /ddy.J ?yo/ /2/m •%/'/.)7///. ) ./ '.t')/!JM)O;IJ•.Y,/(J'/.///"t'7/ •;).t%Jil')/' /Dr/0 .Si// 7//////UUJ i/ih 4//9 s7///7//.1//U (I/ I/0.:)//O/// ///7)77./0.) a!// //(/:S%!.1m 417?7 ly l/7; • oMoiing J/d/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson November 21, 2018 Issue No. 18-22 COYOTE CONTROL " On November 8, 2018 the City Council held a • • + Public Forum with residents on the city's coyote • management strategies and valuable feedback was received. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. Wishing you a Happy Thanksgiving City Hall will be closed on Thursday, November 22nd and Friday, November 23rd, in observance of the Thanksgiving Holiday. Holiday Trash Collection Schedule — Republic Services will be on holiday schedule Thanksgiying week with no pick-ups occurring on Thursday, November 23rd. Residents who normally have their trash collected on Thursday will receive service on Friday and those who normally have their trash collected on Friday will receive service on Saturday. Normal trash collection will resume on Monday, November 26th. Save the date...City of Rolling Hills 33rd Annual Holiday Open House xZ� • Mark your calendar for the City of Rolling Hills' 33rd Annual Holiday Open House on Monday, December 10th. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! The Rolling Hills Tennis and Social Club - Annual Party Friday, November 30, 6-10 PM 27 Portuguese Bend Road The Rolling Hills Tennis and Social Club would like to invite all residents to the annual party to celebrate another wonderful year of tennis and social events. Tickets are priced at $60 per person. Purchase tickets at https://rollinghillstennisclub.org/annual-party-nov-2018. Any questions or issues please contact: Arun Bhumitra (310) 994-7400 or email: arun@arjay.net Alan Cherry (650) 868 3503 or email: alanmcherry@gmail.com Equine Microchip Holiday Event Ernie Howlett Park — 9am — 3pm By appointment ONLY: To reserve a spot, email: LELEDRIDGE@ANIMCALCARE.LACOUNTY.GOV UPCOMING CITY MEETINGS City Council Meetings 11/26/18 at 7:00 p.m. Planning Commission Meeting 12/12/18 at 6:30 p.m. Traffic Commission Meeting 01/23/19 at 8:30 a.m. Prevent Flooding and Debris Flow r� REMINDER! Please inspect the drainage devices on your property, including: roadway \V storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. If needed, sandbags and sand are available behind the RHCA building. Before you start any improvement project — Rule of Thumb... Three approvals including department stamps and signatures are required: 1. City Planning Department (310-377-1521) 2. Rolling Hills Community Association (310-544-6222) 3. Building and Safety Department • Los Angeles County Building and Safety Dept. 310 534-3760 Before starting ANY improvement to your property, you should contact the Planning Department to determine what APPROVALS AND PERMITS are required for the project. The Planning Department's review focuses on ensuring that the project meets the City's zoning regulations. RHCA's review focuses on any exterior work. The Building and Safety Department's review focuses on building standards, issuance of permits and follow up with inspections. A list of sample projects requiring approvals and permits can be found on the City's web site at: http://rol I i ng-h i I Is.org/DocumentCenter/HomeNiew/280 1t will Snow in Rolling Hills for the Children's Christmas Party! The Women's Community Club of Rolling Hills cordially invites all residents to bring their children and grandchildren to the Annual Children's Christmas Party on Sunday, December 2 from 1:00 p.m. to 3:00 p.m. at the Rolling Hills Community Association Building, located at 1 Portuguese Bend Road. Santa will be arriving by Fire Truck. A pony cart will be here for kids, so don't forget to bring your cameras! RHCA ANNOUNCEMENTS REMINDER: The RHCA office will be closed for Thanksgiving, Thursday 11/22 and Friday 11/23. You may make weekend tennis reservations with the main gate 310-377-4318. Election for the RHCA Board of Directors Reminder...the deadline to apply to run for the RHCA Board of Directors is December 1' at 4:45 p.m. Applications are available from the RHCA office. Save the Date....RHCA Annual Meeting The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 16, 2019 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING ,vIONDAY, NOVEMBER 26, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITEAT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR A. Minutes — 1) Regular Meeting of October 8, 2018; 2) Regular Meeting of October 22, 2018; 3) Regular Meeting of July 9, 2018; and 4) Regular Meeting of March 12, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for October 2018. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of October 2018. RECOMMENDATION: Approve as presented. E. List of 2019 City Council Meeting Dates and City Holidays. RECOMMENDATION: Receive and file. PRESENTATION Recognition of Captain Dan Beringer 5. COMMISSION ITEMS A. RESOLUTION NO. 2018-14. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW AND VARIANCES TO ALLOW A RESIDENTIAL ADDITION, A NEW PORTE COCHERE AND NEW ABOVE GRADE DECK TO ENCROACH INTO SETBACKS, AND WAIVE THE REQUIREMENT OF STABLE AND CORRAL SET ASIDE AREA IN ZONING CASE NO. 946 AT 2 EL CONCHO LANE, LOT 7-GF, (RICK BOOS/CLINT PATTERSON). B. RESOLUTION NO. 2018-15. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES TO ALLOW GRADING, WALLS, AND A 5,000 SQUARE FOOT RIDING RING IN THE FRONT SETBACK AND FRONT YARD AND TO IMPORT DIRT IN ZONING CASE NO. 947 AT 34 SADDLEBACK ROAD, LOT 13-RH, (EDDY DELGADO). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF RESOLUTIONS PERTAINING TO SUBMISSION OF A BALLOT MEASURE TO THE VOTERS AT THE TUESDAY, MARCH 5, 2019 GENERAL MUNICIPAL ELECTION IN THE CITY OF ROLLING HILLS IN LIGHT OF EXECUTED AND RECEIVED NOTICE OF WITHDRAWAL: (1) RESOLUTION NO. 1232: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA CALLING FOR THE SUBMISSION OF A BALLOT MEASURE TO THE VOTERS AT THE TUESDAY, MARCH 5, 2019 GENERAL MUNICIPAL ELECTION (2) RESOLUTION NO. 1233: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS (3) RESOLUTION NO. 1234: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS REGARDING A CITY MEASURE (4) EXECUTED NOTICE OF WITHDRAWAL OF LOCAL INITIATIVE "MEASURE 2017" B. CONSIDER AND APPROVE THE LOCAL AREA MANAGEMENT PROGRAM (LAMP) MEMORANDUM OF UNDERSTANDING (MOU) WITH LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH (LACDPH) AND ADOPT THE MOST RECENT VERSION OF THE LOS ANGELES COUNTY HEALTH AND SAFETY CODE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDER AND APPROVE A DOMESTIC VIOLENCE RESPONSE PILOT PROGRAM ADMINISTERED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND APPROPRIATE $900 PER YEAR TO FUND THE PROGRAM. B. CONSIDER TO AMEND CHAPTER 8.30 FIRE FUEL ABATEMENT OF TITLE 8.OF THE CITY OF ROLLING HILLS MUNICIPAL CODE TO REQUIRE CERTAIN LEVELS OF CLEARANCE BASED ON DIFFERENT ZONES EXTENDING FROM RESIDENTIAL PROPERTIES WITHIN THE CITY. 10. MATTERS FROM STAFF . 11. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS B. CALIFORNIA GOVERNMENT CODE SECTION 54957.6 CITY DESIGNATED REPRESENTATIVE: CITY MANAGER UNREPRESENTED EMPLOYEE: PLANNING DIRECTOR 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Next meeting: Monday, January 14, 2019 at 7:00 p.m. in the Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Documents pertaining to each agenda item are available for review in the City Clerk's office after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated bL?06 »yvio,'Ove) `7T%/ "Wiry voay puvc-p "9""Jio�/A r `�I •'1 // /'"'N°di/°(RJ•',) City o//o/ling Jh/i flew2tter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL. James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson October 17, 2018 Issue No. 18-20 Natural Disaster Preparedness - Free Event Lecture by Dr. Lucy Jones on 10/25 at 7pm Dr. Jones is an author of The Big Ones (Doubleday, April 2018) and a Research Associate at the Seismological Laboratory of Caltech since 1984. When: Thursday, October 25, 2018 • 7pm Where: Ridgecrest Intermediate School 28915 Northbay Road, Rancho Palos Verdes. PREPARED PENINSULA EXPO Sunday, October 28- 12:00 p.m. — 3:00 p.m. Harlyne J. Norris Pavilion 501 Indian Peak Road - RHE, CA 90274 HALLOWEEN Wednesday, October 31st is Halloween! Please drive carefully and watch out for local ghosts and goblins that may be wandering Rolling Hills' roadways on Halloween night. Local trick or treaters are encouraged to utilize flashlights and wear reflective materials on their costumes. COYOTE CONTROL PUBLIC FORUM, THURSDAY, NOVEMBER 8, 6-7 PM @ CITY HALL � ij The City Council invites you to a Public Forum to discuss coyote control. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. Rolling Hills Seniors Halloween Luncheon Come join us for food, fun, and friendship on Wednesday, Oct. 31 at 11:30 AM at the home of Marion Ruth, 5 Outrider, $25/pp., costumes preferred, or orange/black color theme. Costume prizes! RSVP asap to Maureen at 310 377- 2181. See you there! Prevent Flooding and Debris Flow r,r REMINDER! Please inspect the drainage ` devices on your property, including: roadway \\\ storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. If needed, sandbags and sand are available behind the RHCA building. UPCOMING CITY MEETINGS City Council Meetings 10/22/18 at 7:00 p.m. Planning Commission Meeting 10/23/18 at 6:30 p.m. Traffic Commission Meeting 11/15/18 at 8:30 a.m. It's Almost Time to Fall Back fi7ufr ,, The time change is almost here. Daylight saving 1"`` time ends on Sunday, November 4 at 2:00 a.m. Don't forget to set your clocks back one hour before you go to bed on Saturday night. Happy Fall! Mosquito Reminders �It is important to take the necessary precautions to protect against mosquitoes. LA County West Vector Control suggests that residents remain indoors in the early morning and evening hours. Residents should ensure that swimming pools, spas, and ponds are properly maintained. Caballeros 2"d Annual Autumn Round -up Saturday, October 20m, 1 0:30am-4pni, Caballeros Riding Ring 11 Friends, Family, Country Music, Tons of Fun !!! Halloween Costumes Optional To RSVP and for entry forms email caballeros.rh »gmail.com by October 5th RHCA ANNOUNCEMENTS t RHCA 2019 ANNUAL MEETING Deadline for Agenda Items is October 31St Members wishing to place an item on the January 16, 2019 RHCA Annual Meeting agenda, please submit to the RHCA office a written description of the issue(s) and any requested action to be taken by the membership. Email your request to info@rhca.net or mail to RHCA, 1 Portuguese Bend Road, Rolling Hills CA 90274. Requests to add agenda items must be received in the RHCA office by 4:45PM on Wednesday, October 31, 2018. Public Hearing - Proposed Changes to RHCA Building Regulations The RHCA Board of Directors is holding a Public Hearing to hear member comments on proposed changes to the RHCA Building Regulations. The hearing will be held on Thursday, October 18, 2018 at 8:OOPM. A PDF of the proposed changes to the RHCA Building Regulations is available on the DwellingLive Website under "Updates & Announcements" or by calling the RHCA administration office at 310-544-6222. Public Hearing - Proposed Changes to RHCA Gate Policy The RHCA Board of Directors is holding a Public Hearing to hear member comments on proposed changes to the RHCA Building Regulations. The hearing will be held on Thursday, October 18, 2018 at 8:OOPM. A PDF of the proposed changes to the RHCA Building Regulations is available on the DwellingLive Website under "Updates & Announcements" or by calling the RHCA administration office at 310-544-6222. Please Keep Easements Clear of Holiday Decorations & Political Signs The RHCA would like to remind residents to keep the easements open and free of decorations and political signs. Contact the RHCA office for the limits of the easement for your street. Also, please be sensitive in the placement of inflatable items if you are adjacent to a bridle trail. Horses are not very sensible and may be frightened, even if your decoration is not inflated. License Agreements Pending: Three -rail fence in road easement at 3 Middleridge Lane North; Vegetation in road easement at 1 Appaloosa Lane. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 22, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of October 8, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for September 2018. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of September 2018. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF RESOLUTIONS PERTAINING TO A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF ROLLING HILLS ON TUESDAY, MARCH 5, 2019: (1) RESOLUTION NO. 1229: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2019, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND FOR THE SUBMISSION TO THE QUALIFIED VOTERS A PROPOSED ORDINANCE REPLACING THE CITY'S VIEW PRESERVATION ORDINANCE TO CHANGE THE CITY'S ROLE IN RESOLVING VIEW COMPLAINTS BY LIMITING THE CITY TO RENDERING NONBINDING RECOMMENDATIONS, ENCOURAGING PRIVATE MEDIATION OR ARBITRATION, AND CREATING A RIGHT FOR PRIVATE LAWSUITS WHERE VIEW COMPLAINTS ARE NOT VOLUNTARILY RESOLVED. (2) RESOLUTION NO. 1230: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO PROVIDE ELECTION SERVICES FOR A STAND ALONE GENERAL MUNICIPAL ELECTION TO BE HELD ON MARCH 5, 2019. (3) RESOLUTION NO. 1231: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2019. (4) RESOLUTION NO. 1232: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. (5) RESOLUTION NO. 1233: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR MEASURES SUBMITTED FOR THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION ON MARCH 5, 2019. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2018. B. PRESENTATION OF CHANGES IN LOS ANGELES COUNTY CODE TITLE 10 — ANIMALS AND CONSIDERATION NOT TO ADOPT CHANGES. C. RECEIVE AND FILE BUTCHER-SOLANA RESIDENTIAL DEVELOPMENT PROJECT. 11. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS CALIFORNIA GOVERNMENT CODE SECTION 54957.6 CITY DESIGNATED REPRESENTATIVE: CITY MANAGER UNREPRESENTED EMPLOYEE: PLANNING DIRECTOR 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office after 2pm on the Friday before the meeting or at the meeting at which the item will he considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (3/0) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated DLL06 ntuio/Gv;; tCO� BUI/o/ r nof/ uW avvn6njsod L `�1 tom^ €UWVt R1P (amity o// ollin Jti// flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson November 7, 2018 Issue No. 18-21 COYOTE CONTROL PUBLIC FORUM THURSDAY, NOVEMBER 8, 6-7 PM @ CITY HALL e, The City Council would like to invite residents to a Public Forum to discuss coyote control. f. The County of Los Angeles Department of Agricultural Commissioner/Weights and Measures and the Animal Pest Management will be attending the Forum to provide their insights on coyotes and coyote management. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. Veterans Day, November 12 ASIM Rolling Hills City Council and staff wish to VETERANSnem n our express sincere appreciation to our Veterans ‘I1111ll� for all they have done. City Hall will be closed on Monday, November 12 in observance of the Veterans Day Holiday. Trash service will not be affected. City of Rolling Hills' 2019 General Municipal Election Information �- City Council Nomination Period The next General Municipal Election in the City of Rolling Hills is scheduled for Tuesday, March 5, 2019 at which time three City Council positions will be elected. Prospective candidates interested in running for City Council may obtain a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m., beginning on Monday, November 12, 2018. The filing period closes at 5:00 p.m. on Friday, December 7, 2018. If an incumbent does not file nomination papers, the nomination period will be extended to Wednesday, December 12, 2018 at 5:00 p.m. for persons other than the incumbent. Nomination packets must be obtained in person. If you have questions, please call City Hall at 310-377-1521. Prevent Flooding and Debris Flow r✓� REMINDER! Please inspect the drainage --"*T'\ devices on your property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. If needed, sandbags and sand are available behind the RHCA building. UPCOMING CITY MEETINGS City Council Meetings 11/26/18 at 7:00 p.m. Planning Commission Meeting 12/12/18 at 6:30 p.m. Traffic Commission Meeting 11/15/18 at 8:30 a.m. Save the date...City of Rolling Hills 33rd Annual Holiday Open House ,� Mark your calendar for the City of Rolling Hills' 33rd Annual Holiday Open House on 4' '' Monday, December 10th. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! THE DANGERS OF SMOKING Smoking is a year-round fire hazard. We live in a High Fire Severity Zone with plenty of vegetation susceptible to fire. Please be vigilant and use common sense to minimize the potential risk of fires caused by smoking. • Do not smoke in cars or on trails or roadsides. • Take care if you do smoke at home not to carelessly discard or leave lit cigars or cigarettes unattended. Remind your guests, employees, and any contract workers of the smoking restriction sign posted at the entrance gate. Observe Posted Speed Limits and Pavement Markings Be Aware that due to the rural nature of the city: • Children may be on roadways • Animals, both wild and domestic, roam the city • Equestrians ride on and along roadways; drive with care i RHCA ANNOUNCEMENTS Deadline to submit Application to run for RHCA Board is December 1 st The RHCA Board has one seat up for election in January. Incumbent, Matthew McConaughy, has stated his intention to run for re-election. All association members are eligible to run for the Board. Deadline to submit an application is December 151. Applications are available at the RHCA office. November 15 RHCA Board Meeting — RHCA Design Requirements The RHCA Board of Directors are inviting members to provide comments and thoughts on current RHCA architectural and design requirements. The meeting will be held Thursday, 11/15 at 7:30pm. If you cannot attend, you can e-mail your comments to info@ncca.net TUMBLEWEED REMOVAL Tumbleweeds are invasive weeds that become hard to manage if not removed as young plants. They are all over the city which can be difficult to identify. They are green with red stocks and white flowers. Each mature plant may bear 25,000 seeds that can be spread across miles as they drop off the rolling tumbleweed. This is the time of year to have them removed before they detach and become road hazards. If you need help identifying young tumbleweeds, additional information can be found at the RHCA office. THE ROLLING HILLS TENNIS AND SOCIAL CLUB ANNUAL PARTY Friday, November 30`h from 6-10 pm at 27 Portuguese Bend Road The Rolling Hills Tennis and Social Club would like to invite all residents to come to our annual party to celebrate another wonderful year of tennis and social events. Come and meet your neighbors at an elegant, upmarket event with great food, beverages and entertainment. Teresa and Zaffar Hassanally have kindly opened their beautiful home at 27 Portuguese Bend Road for the event. There will be parking attendants to help everyone arrive and leave smoothly. Starting at 6pm, amazing appetizers will be served, as well as a main course, accompanied by wines, beers and soft drinks. • At 9pm, charge your glasses, bring your dessert and coffee and sit down for the grand finale. A formal magic show will be performed with amazing magic tricks and illusions. Tickets are priced at $60 per person. Put the date on your calendar and follow this link to buy your tickets here https://rollinghillstennisclub.org/annual-party-nov-2018. These tickets are going to be in great demand, so reserve yours now. First come, first served! Any questions or issues please contact: Arun Bhumitra (310) 994-7400 or email: arun@arjay.net Alan Cherry (650) 868 3503 or email: alanmcherry@gmail.com .otetze,e . . 5,dosfriytejdi,&/o1 /y sear.on, c coPai:a y,aufiZyou to- 7uu d ! amour 110/4ois,Coeuuiva, / res/rn2erntr a721/4o/cz c%eer, saved wit/v ruins -arra%yirrtiCua�u�, /.orzor ft/zazoay s 'aswa %'e' Gao-4f , w-oi.d to seeGiw,J,au,. 9 me' 'LOO/:riz, to-7.00fr.m, _CAate4 .//foiz , Oeccrr2Ge, /0. 2079 2/coo& • Oogrzy, X&. Yoiti. nave/ Oerrd 0004 Oogi,79,Z4 63e7f rviia. tLL06 vni oyv 'w7i Bu oal pvo y ppU) 7"vafBfJio j W1J/ "uw°d1/°('Pe) Ci4 ofieolling JJi/t flewdetler offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson October 3, 2018 Issue No. 18-19 Women's Club Tea, Thursday, October 18th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend the Fall Tea on Thursday, October 18 from 1 pm to 3pm at the Moen Home, 8 Caballeros Road. Caballeros 2nd Annual /whim Round -up Saturday, October 20'",10:90ant-4pnn, Caballeros Riding Ring Friends, Family, Country Music, Tons of Fun !!! Halloween Costumes Optional To RSVP and for entry forms email caballeros.rh0gmail.com by October 5th PREPARED PENINSULA EXPO Sunday, October 28th 12:00 p.m. - 3:00 p.m. Harlyne J. Norris Pavilion 501 Indian Peak Road - RHE, CA 90274 EMERGENCY PREPAREDNESS MONTH Are you prepared? Everyone should be better prepared for unexpected emergencies and disasters. Preparing ahead of time can help bring peace of mind that you and your family will be ready for the unexpected. Practice your preparedness. Have your family hold a fire drill or test your communication plan, so you will know what to do during an actual emergency. Natural Disaster Preparedness - Free Event Lecture by Dr. Lucy Jones on 10/25 at 7pm Dr. Jones is an author of "The Big Ones" (Doubleday, April 2018) and a Research Associate at the Seismological Laboratory of Caltech since 1984. When: Thursday, October 25, 2018 • 7pm Where: Ridgecrest Intermediate School 28915 Northbay Road, Rancho Palos Verdes. COYOTE CONTROL PUBLIC FORUM, ;i THURSDAY, NOVEMBER 8, 6-7 PM AT CITY HALL iii • Save the date! The City Council would like to a invite residents to a Public Forum to discuss coyote control. ROLLING HILLS CRIMES REPORTED For the time period September 16 - 22, 2018 None reported. UPCOMING CITY MEETINGS City Council Meetings 10/08/18 at 7:00 p.m. Planning Commission Meeting 10/23/18 at 6:30 p.m. Traffic Commission Meeting 11/15/18 at 8:30 a.m. ft'4) RHCA ANNOUNCEMENTS RHCA 2019 ANNUAL MEETING Deadline for Agenda Items is October 31St Members wishing to place an item on the January 16, 2019 RHCA Annual Meeting agenda, please submit to the RHCA office a written description of the issue(s) and any requested action to be taken by the membership. Email to info@rhca.net or mail to RHCA, 1 Portuguese Bend Road, Rolling Hills CA 90274. Requests to add agenda items must be received in the RHCA office by 4:45PM on Wednesday, October 31, 2018. Public Hearing Proposed Changes to RHCA Building Regulations The RHCA Board of Directors is holding a Public Hearing to hear member comments on proposed changes to the RHCA Building Regulations. The hearing will be held on Thursday, October 18, 2018 at 8:OOPM. A PDF of the proposed changes to the RHCA Building Regulations is available on the DwellingLive Website under "Updates & Announcements" or by calling the RHCA administration office at 310-544-6222. Public Hearing Proposed Changes to RHCA Gate Policy The RHCA Board of Directors is holding a Public Hearing to hear member comments on proposed changes to the RHCA Gate Policy. The hearing will be held on Thursday, October 18, 2018 at 8:15PM. A PDF of the proposed changes to the RHCA Gate Policy is available on the DwellingLive Website under "Updates & Announcements" or by calling the RHCA administration office at 310-544-6222. Equestrian Safety The RHCA Board of Directors would like to remind residents to always be aware when walking or riding your horse, to wear reflective clothing and/or carry a flashlight at dusk, so you and your horse are visible and safe. Please Keep Easements Clear of Holiday Decorations & Political Signs The RHCA would like to remind residents to keep the easements open and free of decorations and political signs. Contact the RHCA office for the limits of the easement for your street. Also, please be sensitive in the placement of inflatable items if you are adjacent to a bridle trail. Horses are not very sensible and may be frightened, even if your decoration is not inflated. License Agreements Approved: None Denied: None Pending: As -Built Gazebo in Side Easement at 3 Pine Tree Lane. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 8, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA • PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.12 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT TO CONVERT THE EXISTING 1,560 SQUARE FOOT STABLE TO A MIXED -USE STRUCTURE; AND TWO VARIANCES FOR A 24 FOOT ENCROACHMENT INTO THE FRONT YARD SETBACK WITH A 330 SQUARE FOOT ADDITION TO THE RESIDENCE AND WITH A MIXED -USE STRUCTURE IN ZONING CASE NO. 939 AT 9 JOHNS CANYON ROAD, LOT 170 -A -1 -MS, (DAVID STONE). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF APPROPRIATION OF $5,000 FROM GENERAL FUND FOR TENNIS CLUB. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS CALIFORNIA GOVERNMENT CODE SECTION 54957.6 CITY DESIGNATED REPRESENTATIVE: CITY MANAGER UNREPRESENTED EMPLOYEE: PLANNING DIRECTOR 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. 6L L06 viuio/'i/ve) 'WV" BUG/ O f 1 vo(// pua�'p'F"677/io„( ( L er L�/ulrdi0°'1,e) ea, opun, flewdetter office: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson September 19, 2018 Issue No. 18-18 City Council appoints Elaine Jeng, P.E., as City Manager The Rolling Hilts City Council has appointed Elaine Jeng as its new City Manager. Elaine is a licensed Civil Engineer and she has nearly 20 years experience. Prior to joining the City of Rolling Hills, Elaine served as the Public Works & Utilities Director for the City of El Monte, managing infrastructure engineering/maintenance needs, environmental programs including solid waste services, transit services, sanitary sewer and potable water systems. She holds a Bachelor of Science degree from UCLA in Civil and Environmental Engineering. She has worked for the cities of Redondo Beach and Culver City, as well as Kaku Associates (presently Fehrs & Peers) and URS Corp. (presently AECOM). She will start with the City of Rolling Hills on Monday, September 24th Save the date....Women's Club Fall Tea Thursday, October 18th 1 pm-3pm The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend the Fall Tea on Thursday, October 18 from 1 pm to 3pm at the Moen Home, 8 Caballeros Road. Shred Day and eWaste Collection Saturday, September 29, 10am-1 pm in the RHCA Parking Lot Free to Rolling Hills residents! Don't miss 4,.,\ \ this opportunity for safe, secure, on -site 4K11.:i., destruction of your documents. In addition, there will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. Bulky Items Collection, Wednesday, October 3rd This pick up is for household items only, no green waste, no construction materials and no automotive parts will be collected on Wednesday, October 3`d. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7am on October 3'd. For removal of large and heavy household items call Republic Services at 800-299-4898 to make special pickup arrangements. i 1 r ; Friends, Family, Country Music, tons of Fun HI Halloween Costumes Optional To RSVP and for entry forms email caballeros rh@agmail. com by Octoberzj" Caballeros 2"" Annual Autumn Roundup Saturday, October 20th,10:30am-4pm Caballeros Riding Ring PVP Situational Awareness Seminar, Sept. 20, 4pm or 6:30pm, at Norris Pavilion, 501 Indian Peak Rd., RHE Learn best practices for personal safety; "See Something - Say Something", increase situational awareness, learn what to expect in Law Enforcement situations and an overview of "Run/Hide/Fight/Treat". This seminar is FREE, courtesy of all four Cities on the Peninsula, LA County Sheriff's Department and Palos Verdes Estates Police Department. Everyone is welcome. Save the Date! Prepared Peninsula Expo Sunday, October 28th, 12pm — 3pm The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate our residents and the broader community on emergency preparedness at the Prepared Peninsula Expo. The event will be held on Sunday, October 28 from 12pm — 3pm at the Harlyne J. Norris Pavilion, 501 Indian Peak Road, RHE. The Prepared Peninsula Expo will feature dozens of exhibitors, demonstrations and equipment displays and provide an opportunity to learn how to protect yourself, your family and your pets in an emergency. Plus, FREE lunch is provided! Receive helpful tips and information from public safety agencies, utilities, community groups, vendors, and more. LIMIT CRIMES OF OPPORTUNITY The majority of criminal activity involves crimes of opportunity. Criminals view an open garage, an unlocked car, accessible mail or unattended valuables as an opportunity to steal. It is important for residents to lock their vehicles, garages and homes and minimize the time that incoming mail is left in the mailbox. Never place outgoing mail in an unlocked mailbox. You are also encouraged to utilize your burglar alarm system. Please report any unusual or suspicious activity to the LA County Sheriff's Department, Lomita Station at 310-539- 1661. UPCOMING CITY MEETINGS City Council Meetings 09/24/18 at 7:00 p.m. Planning Commission Meeting 09/25/18 at 6:30 p.m. Traffic Commission Meeting 09/27/18 at 8:30 a.m. � j� RHCA ANNOUNCEMENTS RHCA 2019 ANNUAL MEETING Deadline for Agenda Items is October 31' Members wishing to place an item on the January 16, 2019 RHCA Annual Meeting agenda, please submit to the RHCA office a written description of the issue(s) and any requested action to be taken by the membership. Email your request to info@rhca.net or mail to RHCA, 1 Portuguese Bend Road, Rolling Hills CA 90274. Requests to add agenda items must be received in the RHCA office by 4:45PM on Wednesday, October 31, 2018. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 24, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE • 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of August 27, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for August 2018. RECOMMENDATION: Approve as presented. D. Authorization for the City Manager to Execute an Agreement with Konica Minolta Business Solutions to Purchase a Konica Minolta Bizhub C759 Multifunction Color Copier/Printer/Scanner and to Sign a Maintenance Service Agreement to Seryice the Copier. RECOMMENDATION: Approve as presented. E. Financial Statements for the Months of June, July and August 2018. RECOMMENDATION: Approve as presented. PRESENTATION Introduction of New City Manager, Elaine Jeng, P.E. ADJOURNMENT TO RECEPTION 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.08 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES TO CONSTRUCT A NEW 1,325 SQUARE FOOT DETACHED GARAGE, TO BE LOCATGED IN THE FRONT YARD WITH 490 CUBIC YARDS OF GRADING; TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT; AND FOR MINOR ADDITIONS TO THE RESIDENCE AT 38 PORTUGUESE BEND ROAD IN ZONING CASE NO. 940, (LOT 18-RH) ROLLING HILLS, CA (WHEELER). B. RESOLUTION NO. 2018-09 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT BETWEEN TWO LOTS AT 0 BUGGY WHIP DRIVE (LOT 175 -A -2 -MS) AND 25 CREST ROAD WEST (LOT 175 -A -1 -MS) IN ZONING CASE NO. 944 (CZYZYK / CHANDRAN). C. RESOLUTION NO. 2018-10 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW AND CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A 2,124 SQUARE FOOT MIXED -USE STRUCTURE AND 779 CUBIC YARDS OF GRADING IN ZONING CASE NO. 934 AT 8 CREST ROAD EAST, (LOT 192 -A -2 -MS) ROLLING HILLS, CA (JOHN TU). D. RESOLUTION NO. 2018.11 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT BEWTEEN TWO LOTS AT 3 MIDDLERIDGE LANE NORTH (PORTIONS OF LOT 11 -MR) AND 6 MIDDLERIDGE LANE 11 NORTH (PORTIONS OF LOTS 12, 13, 14, AND 15-MR)TO ALTER THE LOTS BY 51,624 SQUARE FEET AND GRANTING A SITE PLAN AND VARIANCE IN ZONING CASE NO. 945, (TILLES / WILSON FAMILY TRUST). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF A REQUEST FOR A CONTRIBUTION OF CITY UTILITY FUNDS TOWARDS THE COST ASSOCIATED WITH REMOVAL OF A UTILITY POLE AT 38 SADDLEBACK ROAD. B. CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING FOR PREPARATION OF DOCUMENTS AND PROCESSING OF A SEWER LINE PROJECT IN ORDER TO TRANSFER A MUNICIPAL SEWER FACILITY TO THE LA COUNTY CONSOLIDATED SEWER MAINTENANCE DISTRICT (CMSD). C. REPORT ON SEWER LINE FEASIBILITY STUDY FOR THE CITY OF ROLLING HILLS CIVIC CENTER/MUNICIPAL TENNIS COURTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CLARIFICATION OF DEAD VEGETATION CLEARANCE ON STEEP SLOPES AND POSSIBLE AMENDMENT TO FIRE FUEL ORDINANCE (ROLLING HILLS MUNICIPAL CODE CHAPTER 8.30). B. DISCUSSION - CITIZENS COMMITTEE ON COYOTE MANAGEMENT. 10. MATTERS FROM STAFF • A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING JUNE 30, 2018. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-152/ at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tyLLO6 »�viof�n� ��G%/ BLOJodf pvoa/ puac7 acvn6•nhiod C1t, o// llin, flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dteringer Leah Mirsch Jeff Pieper Patrick Wilson September 5, 2018 PV Peninsula Situational Awareness Seminar, Thursday, Sept. 20, 4pm or 6:30pm, at Norris Pavilion, 501 Indian Peak Rd., RHE Learn best practices for personal safety; "See Something - Say Something", increase situational awareness, learn what to expect in Law Enforcement situations and an overview of "Run/Hide/Fight/Treat". This seminar is FREE, courtesy of all four Cities on the Peninsula, LA County Sheriff's Department and Palos Verdes Estates Police Department. Everyone is welcome. Save the date...Women's Club Fall Tea Thursday, October 18th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend the Fall Tea on Thursday, October 18`h from 1 pm to 3pm at the Moen Home, 8 Caballeros Road. How to reduce or eliminate contamination in recyclables? Empty - Clean - Dry Empty: Remove any remaining food or liquid contents from the recyclable item before placing it in your trash bin; Clean: Lightly rinse the recyclable item with only a small amount of water to remove any remaining residue; and Dry: Gently shake out any excess water or let the recyclable item air-dry before placing it in a trash bin. The most common non-recyclables include: ropes, chains, batteries, diapers, latex gloves, food, clothing, cell phones, styrofoam and hard cover books. I:di Citywide Green Waste Collection Wednesday, September 12th Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7:00am on Wednesday, September 12. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on 9/12. No bulky item pickup that day. Shred Day/eWaste Collection Saturday, September 29"', 10am-1 pm in the City Hall parking lot Republic Services will be holding a drive-thru Community Shred Day for Rolling Hills residents. The event will take place from 10am until 1pm at City Hall, 2 Portuguese Bend Road in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. Issue No. 18-17 Coyote Control Coyotes are looking for food and to hunt down small pets that may be outside. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating lack of fear of humans, please report it immediately. The LA County Agricultural Commissioner's Office is actively addressing aggressive and bold coyotes. Please call City Hall at 310-377-1521 to report a coyote incident or to request coyote control services on your property. The City contracts with two vendors for coyote management. Fire Prevention Presentations on -screen! Residents that missed the previous Fire Prevention Seminars can watch them at their convenience at www.rolling-hills.org, click "Government" and scroll down to "Fire and Emergency Preparedness". Rolling Hills Emergency Notification System Have you signed up for the City's Emergency Notification System? In a disaster or emergency, the City will use its Emergency Notification System to call, email or text residents with public safety information for time sensitive situations, such as fires. The City encourages all residents to sign up for these emergency alerts by registering their cell phone numbers and email addresses on the City's website at www.Rolling-Hills.org and select "Emergency Notification" in the left hand column or residents can register in person at City Hall. Help reduce the risk of fire With severe fire danger, it is important that residents maintain the appropriate clearance between structures and vegetation and remove dead grasses, weeds and trees on their property. Dumping cut vegetation in canyons or on slopes is not allowed. Be sure that workers on your property do not smoke while they are working. Also, when weed or tree trimming equipment is being used, make sure there is a fire extinguisher present to put out any fires that may accidentally ignite. UPCOMING CITY MEETINGS City Council Meetings 09/10/18 Regular Meeting at 7:00 p.m. Canceled 09/24/18 at 7:00 p.m. Planning Commission Meeting 09/25/18 at 6:30 p.m. Traffic Commission Meeting 09/27/18 at 8:30 a.m. RHCA ANNOUNCEMENTS RHCA 2019 ANNUAL MEETING Deadline for Agenda Items is October 3191 Members wishing to place an item on the January 16, 2019 RHCA Annual Meeting agenda, please submit to the RHCA office a written description of the issue(s) and any requested action to be taken by the membership. Email your request to info@rhca.net or mail to RHCA, 1 Portuguese Bend Road, Rolling Hills CA 90274. Requests to add agenda items must be received in the RHCA office by 4:45PM on Wednesday, October 31, 2018. eio Rd q - page 2 AGENDA REGULAR MEETING CITY COUNCIL MONDAY, SEPTEMBER 10, 2018 CITY OF ROLLING HILLS 7:00 P.M. NOTICE There are no issues of emergent nature which require City Council action at the City Council meeting scheduled for Monday, September 10, 2018. Therefore, the meeting will be canceled. The next regular meeting of the City Council will be held on Monday, September 24, 2018 at 7.•00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ARE YOU PREPARED IF DISASTER STRIKES? Be ready and have a plan. Learn how at the PREPARED PENINSULA EXPO WHEN: Sunday, October 28th 12:00 p.m. — 3:00 p.m. WHERE: Norris Pavilion 501 Indian Peak Road Rolling Hills Estates, CA 90274 The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate residents and the broader community on emergency preparedness at the Prepared Peninsula Expo. The Prepared Peninsula Expo will feature dozens of exhibitors, demonstrations and equipment displays and provide an opportunity to learn how to protect yourself, your family and your pets in an emergency including step-by-step preparedness plans for your family and pets. sane ee Vase DR. LUCY JONES LECTURE BIG ONES: PREPARING FOR INCREASING RISK FROM NATURAL DISASTERS DATE: THURSDAY, OCTOBER 25, 2018 TIME: 7:00 PM LOCATION: RIDGECREST INTERMEDIATE SCHOOL 28915 NORTHBAY ROAD, RANCHO PALOS VERDES, CA 90275 tLL06 BuWocf pvoc?fpuac/6a I/ 9/n/6n;�oU�/ � 7/ / L 6/Ull°(0 ° 4/1e) ct,opeollin9,4s flew21ter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson August 22, 2018 Issue No. 18-16 Iri Unlimited green waste and bulky i items collection schedule: Green Waste: Wednesday, 9/12 Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on September 12. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. Bulky Items: Wednesday, 10/3 This pick up is for household items only, no green waste, no construction materials, and no e -waste or automotive parts will be collected on Wednesday, October 3rd. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on October 3rd. For removal of large and heavy household items call Republic Services at 800-299-4898 to make special pickup arrangements. 1 Shred Day/eWaste Collection t I'd \ Saturday, September 29, 10am-lpm, in the � .5K -` City Hall parking lot. Stacked Trash Cans It is a common practice for the trash pickup personnel to stack the empty trash and green waste cans. Those residents who DO NOT wish to have their cans stacked, may place a placard in their trash yard area to indicate their preference. Such placards may be picked up at City Hall. Also, in an effort to help Republic Services better monitor service related issues, residents are encouraged to contact them directly at 800-299-4898 regarding missed pick-ups or other service related issues. HELP REDUCE THE RISK OF WILDFIRE! As a reminder, the City has been proactively enforcing the clearance of dead vegetation on all properties as of August 6. The City appreciates those residents who have already made the effort to clear dead vegetation from their properties. Since the City is in a Very High Fire Hazard Severity Zone, your efforts have made our City much safer through the removal of potentially hazardous fire fuel. However, the City cautions residents from dumping dead vegetation onto hillsides, canyons or ravines. This only adds to the potentially hazardous fire fuel found in those areas. Please make sure dead vegetation is properly disposed of by either using a wood chipper to create mulch or hauling the vegetation away. If you have any questions, feel free to contact City Hall at 310-377-1521. Fire Prevention Presentations on -screen! Residents that missed the previous Fire Prevention Seminars can watch them at their convenience at www.rolling-hills.org, click "Government" and scroll down to "Fire and Emergency Preparedness". SAVE THE DATE: PV Peninsula Situational Awareness Seminar, Thursday, Sept. 20, 4 or 6:30 pm, at Norris Pavilion, 501 Indian Peak Rd., RHE Learn best practices for personal safety; "See Something - Say Something", increase situational awareness, learn what to expect in Law Enforcement situations and an overview of "Run/Hide/Fight/Treat". This seminar is FREE, one at 4 pm and another at 6:30 pm courtesy of all four Cities on the Peninsula, LA County Sheriff's Department and Palos Verdes Estates Police Department. Everyone is welcome. Caballeros Hix 66Q ! Saturday, August 25 Cocktails at 5:30 pm, Dinner at 6:30 pm At Tom and Carrie Liebs at 1 Acacia Road 660, Country Music by boomer Mclennan, and drool over Tom's Classic Car Collection!! We've got all kinds of horse power this year ! s60 per person. RSVP to Leah Mirsch, 310-541-8641 Rolling Hills parking reminders The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. UPCOMING CITY MEETINGS City Council Meetings 08/27/18 at 7:00 p.m. Planning Commission Meeting 09/25/18 at 6:30 p.m. Traffic Commission Meeting 09/27/18 at 8:30 a.m. RHCA ANNOUNCEMENTS RH Tennis Club Community Meeting to Discuss Rules Concerning Use of Rolling Hills Tennis Courts, 9/25 at 5:30 pm Please join us on Tuesday, September 25 at 5:30 p.m. at the Rolling Hills Community Association Building, 1 Portuguese Bend Road, to share your opinion regarding rules concerning use of Rolling Hills tennis courts. License Agreement Requests Approved: 40 Eastfield for hedge in side easement; 77 Saddleback Road for landscaping in road easement; 3 & 6 Middleridge Lane North for lot line adjustment and vacation of interior easement. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 27, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSiTE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of August 13, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. County of Los Angeles Department of Animal Care and Control FY 2018-19 Service Level Request. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018-05. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A MAJOR MODIFICATION IN ZONING CASE NO. 916R AND AMENDING RESOLUTION NO. 2017-08 TO ALLOW MODIFICATION TO THE PREVIOUSLY APPROVED BASEMENT AND GRADING QUANTITIES AT 5 EL CONCHO IN ZONING CASE NO. 916, (LOT 10-GF) ROLLING HILLS, CA (DE MIRANDA). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. REQUEST FOR RECONSIDERATION OF SOUTHERN CALIFORNIA EDISON RULE 20A FUND EXCHANGE RATE WITH THE CITY OF PALOS VERDES ESTATES. 8. NEW BUSINESS A. FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING — COORDINATED INTEGRATED MONITORING PROGRAM (CIMP). 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON AUGUST 16, 2018 (ORAL). 10. MATTERS FROM STAFF A. AUTHORIZATION OF CAL OFFICE OF EMERGENCY SERVICES APPLICATIONS. B. DISCUSSION OF 33RD ANNUAL HOLIDAY OPEN HOUSE AND CONSIDERATION OF A DATE OF DECEMBER 10, 2018, 4-7 PM. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. /n compliance with the Americans with Disabilities Act (ADA). if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t7LLO6 n?u.o/Out, B"wot'� Pvoa/ "91 asenBn ",d 7/7 /r "Vat u)/o f/o P) City ofiel ing Jh/i flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson August 8, 2018 Issue No. 18-15 Fire Department's Requirement — Key Box For life-saving or fire -fighting purposes, the Fire Department requires that a key box, with a key that is keyed for entry solely by LA County Fire Department, be installed on private properties where the access is restricted by a gate or other barrier. The key box shall be of an approved type listed in accordance with UL 1037 and shall be installed in an approved location. Prior to installing such box, consult with the local Fire Department as to the approved type and location of such a key box. Police Open House & Fire Expo On Saturday, 8/18 from 9am-1 pm, the City of Palos Verdes Estates (PVE) and LA County Fire Department will host a Police Open House and Fire Expo. Free admission, live demos and food. Event will be held at PVE Police Department, 340 PV Drive West, PVE. Pedestrian Safety Reminder Pedestrians should walk single -file, facing traffic, off the roadway, and when walking at night, wear light- colored/reflective clothing. Drivers are reminded to use additional caution during times in the morning and late afternoon when the sun is low in the sky or when it is foggy; and to use your sun visor and sunglasses when necessary. THE DANGERS OF SMOKING Smoking is a year-round fire hazard. The City is designated as a High Fire Hazard Severity Zone with plenty of vegetation susceptible to fire. Please be vigilant and use common sense to minimize the potential risk of fires caused by smoking. • Do not smoke in cars or on trails or roadsides. • Take care if you do smoke at home not to carelessly discard or leave lit cigars or cigarettes unattended. • Remind your guests, employees, and any contract workers of the smoking restriction sign posted at the entrance gate. Fire Fuel Abatement — Be Fire Safe! Just a reminder that residents were requested to clear the dead vegetation from their properties by Monday, August 6 to bring properties in compliance with the Fire Fuel Abatement Ordinance (RHMC Chapter 8.30). This requirement applies only to dead vegetation and includes areas that exceed the Fire Department's requirement of removing dead vegetation within 200 feet of a structure. We appreciate your cooperation. Recycling Center behind City Hall The recycling bins and green waste bin are for the use of City of Rolling Hills residents. , ' A list of acceptable recyclables is posted on each bin. Please make sure to dispose only of the acceptable items in each bin. No appliances, electronics including cords and old phones, construction materials, and empty paint cans are allowed in the recycling center. Do not leave anything on the ground. Your cooperation is appreciated. Upcoming Citywide Green Waste and Bulky Items Pickup Dates: Green Waste: Wednesday, 9/12 Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on Wednesday, September 12. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on 9/12. No bulky item pickup that day. Bulky Items: Wednesday, 10/3 This pick up is for household items only, no green waste, no construction materials, no automotive parts will be collected on Wednesday, October 3'd. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on October 3"1. For removal of large and heavy household items call Republic Services at 800- 299-4898 to make special pickup arrangements. Community Shred Day/eWaste Collection Saturday, September 29, 10am-1 pm, in the City Hall parking lot. Dust off your boots... e it's tinie for the Caballeros Nix 66Q ! Saturday, August 25 at 5:30 p.m. At Tom and Carrie Liebs at 1 Acacia Road 66Q, Country Music, and drool over Tom Classic Car Collection!! We've got all kinds of horse power this year UPCOMING CITY MEETINGS City Council Meetings 08/13/18 and 08/27/18 at 7:00 p.m. Planning Commission Meeting 08/21/18 at 6:30 p.m. Traffic Commission Meeting 09/27/18 at 8:30 a.m. 001,044. f/A) RHCA ANNOUNCEMENTS Vacancy on RHCA Nominating Committee The Nominating Committee is appointed each year. They meet as needed to collect and prepare names of interested members to present as candidates for the RHCA Board of Directors to the Board by November 1st for the annual election in January. Please submit a letter of interest to the RHCA office by August 3151. Include the following info: how long you have lived in the community, any experience and why you would like to serve on the Committee. License Agreement Requests Approved: Landscaping in south side easement, 5 Middleridge Lane North. Pending: Landscaping in roadside easement, 77 Saddleback Road; Lot line adjustment between 3 & 6 Middleridge Lane North. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 13, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA • PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing if to be considered under Council Actions. A. Minutes — Special Meeting of July 11, 2018, July 23, 2018 and August 6, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for June 2018. RECOMMENDATION: Receive and File. D. Consideration of a Resolution Adopting the 2018 Citywide Engineering and Traffic Survey. RECOMMENDATION: Approve as presented. E. Approval of the Purchase of New Financial Computer Software for the Finance Department. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. CONSIDERATION OF A REQUEST FROM THE PALOS VERDES ART CENTER FOR AN ARTISTS STUDIO TOUR AT 14 CINCHRING ROAD AND 15 EASTFIELD DRIVE ON SATURDAY AND SUNDAY, OCTOBER 6 AND 7, 2018. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION ON REDUCTION OF PEAFOWL POPULATION IN THE CITY OF ROLLING HILLS AND EXECUTION OF AN AGREEMENT WITH A PRIVATE TRAPPER. B. CONSIDERATION OF A REQUEST FOR GRANT WRITING CONSULTANT. C. REVIEW AND INTENTION TO AMEND THE CITY'S CONFLICT OF INTEREST CODE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tlLLO6 niuio,1l/ve) c�01// "yrd Paoali'??-Q acanBn,iod C ill BLBU °df/o 611e). o//eo/>Cing Jti//� flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson July 18, 2018 Issue No. 18-14 COMMUNITY WILDFIRE PROTECTION PLAN SEMINAR Wednesday, August 1, 2018 @ 7:00 PM at City Hall Insuring Your Home in the Very High Fire Hazard Severity Zone. All residents are welcome to attend. CABALLEROS CLINICS WITH "EXTREME WYLENE" World famous horse trainer "Extreme Wylene" Wilson, three -time US Mustang Makeover Champion is coming to Rolling Hills to conduct youth and adult horse and rider clinics. Youth Clinic: Saturday, July 21, Caballeros Arena, 9:30am-4:30pm Adult Clinic: Sunday, July 22, Caballeros Arena, 9:30am-4:30pm Caballeros Members: $150; Non -Members: $175; Youth $50; Adult $30. For further information on the clinic or to reserve your spot contact edenheins@gmail.com Construction on Palos Verdes Drive North and road closure The CalWater Company has started construction of the new water line along Palos Verdes Drive North. The eastbound lane of PV Drive North, just east of Portuguese Bend Road to Dapplegray Lane, is closed and will remain closed through mid -August. Please avoid that intersection and take alternative routes. Project information, including road closures, is available at pvpwaterproject.com or you can contact CalWater at pvpwaterproject@CalWater.com or 310-257-1400. Stacked Trash Cans It is a common practice for the trash pickup personnel to stack the empty trash and green waste cans. Those residents who DO NOT wish to have their cans stacked, may place a placard in their trash yard area to indicate their preference. Such placards may be picked up at City Hall during regular office hours. Coyote Sightings and Wildlife Management With multiple reports of coyotes in the community, residents are reminded to keep their small animals safe. • Feed your pets indoors or promptly remove food dishes when pets have completed their outdoor feeding. • Store bags of pet food indoors in a closed area. • Clear brush, fallen fruit and dense weeds from around your property. • • Put trash in containers with tight lids. • Keep pets on a leash or in a pet run. DO NOT allow young children to walk pets alone. DO NOT run from coyotes or allow your pets to approach them. To report a coyote sighting or to receive a coyote control consent form call City Hall at 310-377-1521. Check out Rolling Hills on the Web Have you visited the City website recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continua ly posting new information for residents. You can also sign up to receive notification of City Council meetings, Planning Commission meetings, Traffic Commission meetings and pending ordinances, as well as sign up for the City's Emergency Notification System and Breaking News. Observe Posted Speed Limits and Pavement Markings Be Aware that due to the rural nature of the City: • Children may be on roadways • Animals, both wild and domestic, roam the City • Equestrians ride on and along roadways • Drive with care Prepared Peninsula Expo Sunday, October 28th 12:00 p.m. — 3:00 p.m. Save the Date! The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate residents and the broader community on emergency preparedness. The Prepared Peninsula Expo will provide an opportunity to learn how to protect yourself, your family and your pets in an emergency. UPCOMING CITY MEETINGS City Council Meetings 07/23/18 Special Meeting at 6:00 p.m. 07/23/18 Regular Meeting at 7:00 p.m. Cancelled Planning Commission Meeting 08/21/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. RHCA ANNOUNCEMENTS The RHCA has a vacancy on the Architectural Committee as the alternate voting member. Meetings are 1- 2 hours at 4:00 p.m. on the 1st and 3rd Tuesday of every month with occasional field trips at 3 p.m. The alternate attends all meetings and votes when a resident member is recused or absent. The term is 3 years. Please submit a letter of interest to the RHCA office by July 25, 2018. Please include the following info: how long you have lived in the community, why you would like to serve on the Committee and any experience with construction, remodeling or design. License Agreement Requests PENDING: 40 Eastfield Drive for landscaping in north side easement. **CITY OF ROLLING HILLS** **REGULAR CITY COUNCIL MEETING OF JULY 23, 2018 HAS BEEN CANCELED** The week beginning with July 1st, you should have received a letter from the City regarding a new pilot program proactively enforcing the removal of dead vegetation from all properties in the City of Rolling Hills: Below is a copy of the letter without the attachments and related references (Tips on Dead Vegetation Removal and the Municipal Code Fire Fuel Ordinance). TO: RESIDENTS OF THE CITY OF ROLLING HILLS SUBJECT: FIRE SAFETY — ENFORCEMENT OF DEAD VEGETATION REMOVAL ORDINANCE Dear Residents, The City of Rolling Hills has been designated by the state of California as a Very High Fire Hazard Severity Zone, which is the highest risk level. The history of brushfires within the City supports that designation. In an effort to reduce these extreme fire risks, in 2015 the City passed a Fire Fuel Abatement Ordinance (Ordinance Number 345, Rolling Hills Municipal Code Chapter 8.30,) requiring residents to keep their properties free from dead vegetation. Enclosed is a copy of RHMC Chapter 8.30. Over the past several months in response to the fires that have ravaged communities in California, the City Council has discussed the importance of removing dead vegetation, particularly weeds and grasses, to reduce fire hazards. While the Los Angeles County Fire Department performs annual inspections that require removal of dead vegetation within 200 feet of structures, the potential for hazardous fire fuel, such as dead brush and vegetation, remains within the City due to the large average parcel size. After several meetings and obtaining comments from residents, the City Council agreed at its June 25, 2018 meeting to implement a pilot program that provides for proactive enforcement of the City's Fire Fuel Abatement Ordinance to more effectively protect residents and their homes and animals. The purpose of this letter is three -fold: (1) to make sure all residents are aware of the existing ordinance; (2) to inform residents about' the implementation of the pilot program; and (3) to explain how the proactive enforcement will be implemented. We are approaching this year's fire season, and it is important for residents who have not yet abatedtheir dead vegetation to take timely action to do so. As such, the City is requesting that all property owners clear the dead vegetation from their properties by August 6, 2018 to bring properties in compliance with RHMC Chapter 8.30. It is important to stress that this pilot program applies only to dead vegetation and encompasses areas that exceed the L.A. County Fire Department's requirement of removing dead vegetation within 200 feet of a structure. The City will implement the pilot program by observing properties from roadways, easements, trails, and other accessible vantage points to identify dead vegetation, including weeds and grasses, that need to be removed from properties. The City will not access residents' private property to make these initial observations. If the City observes dead vegetation on a property, it will notify the property owners in writing that they are.in violation of the Fire Fuel Abatement Ordinance and that they will be given 30 days to come into compliance. Properties that continue in a state of noncompliance may be deemed a public nuisance and subject to regular code enforcement procedures. If you have any questions about this pilot program, want assistance understanding what constitutes proper brush clearance, or need extra time to comply with the Fire Fuel Abatement Ordinance, please feel free to call City Hall at (310) 377-1521. We appreciate your cooperation in working toward a safer City. Sincerely, Julia Stewart Acting Planning Director tL 606 VPIJo,re) 'w i Awed pvoa/ pv��Q "P"rJ/io�/ 6 `�lUtr�//UJl�d10 °((R417e) C1ty o/Ko//in9 flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 • www.Rolling-Hills.org July 3, 2018 Issue No. 18-13 COMMUNITY WILDFIRE PROTECTION PLAN SEMINAR Wednesday, August 1 @ 7:00 PM at City Hall Insuring Your Home in the Very High Fire Hazard Severity Zone. All residents are welcome to attend. • Fire Prevention Presentations on -screen! ... Residents that missed the previous two Fire Prevention Seminars can watch them —. '' at their convenience at www.rolling- hills.org, click "Government" and scroll down to "Fire and Emergency Preparedness". Rolling Hills City Council Adopts FY 18/19 Municipal Budget 5T' l The City Council, on June 25, adopted the FY J 2018/19 municipal budget. The annual op — budget is the City's resource allocation plan and serves as the blueprint for what will be accomplished by the City over the upcoming 12 months. The overall financial position of the City's General Fund remains strong with a projected year-end Fund Balance of $4,418,660 on June 30, 2019. The City maintains a very healthy reserve in case of a natural disaster and/or fiscal emergency so government and public services can continue. Also, due to the City's strong financial position, the City covered the residents' COLA increase scheduled for refuse collection for a fourth year in a row. The City Council and City staff strives to be great stewards of its fiscal resources while maintaining its outstanding municipal services. Help reduce the risk of fire Early in July, every resident was sent a notification that the City would be initiating a pilot program to proactively enforce the ordinance that requires the removal of dead vegetation. This is one of several strategies the City is undertaking to help reduce the risk of fire in Rolling Hills. If you haven't already, please make arrangements now to dear dead vegetation, especially dead weeds and grasses, from your property. This includes clearing brush from those areas on your lot that are located beyond the 200 feet from structures already required to be cleared by the Fire Department. The pilot program begins proactive enforcement on August 6, 2018. So, be sure to be ready. REMINDER: When weed or tree trimming equipment is being used, be sure there is a fire extinguisher present to put out any fires that may be accidentally ignited. Road Construction on Palos Verdes Drive North scheduled from July 9 until August 10 Expect delays due to full closure of the eastbound lane of Palos Verdes Drive North between Rolling Hills Road and Dapplegray Lane starting July 9th through August 10th for waterline installation. There will be a detour for eastbound traffic starting at Rolling Hills Road. Trash Reminder On your trash day do not block your driveway and access area to your trash enclosure and ask your workers/contractors to do the same. Your trash enclosure/trash cans must be accessible as early as 7:00 am and throughout the entire day. All refuse, including greenwaste must be bagged, bundled or in a container and cannot weigh more than 60 lbs. Summer Mosquito Reminders As summer approaches, it is important to take the necessary precautions to ensure a mosquito free summer. Los Angeles County * West Vector Control suggests that residents use insect repellants, or remain indoors in the early morning and evening hours. Residents should also make sure that doors and windows have tight -fitting screens to keep mosquitoes out; eliminate all sources of standing water, including: ornamental ponds, plastic wading pools, animal watering troughs, potted plants; and ensure that swimming pools, spas, and ponds are properly maintained. OUTDOOR LIGHTING REQUIREMENTS Don't forget... the wattage of light bulbs in outside light fixtures along walkways and driveway may be no more than 25 watts each, must cast downward utilizing opaque fixtures, may not exceed 18 inches in height and placed a minimum of 20 feet apart. Additionally, the wattage of light bulbs in light fixtures on pilasters and the exterior of structures must be no more than 40 watts; also, cast downward. Entry security lighting is allowed but must be no more than 150 watts and may not shine for more than five minutes. Uplighting of structures or trees; and lights within or on trees is not allowed. Light fixtures must be obscured/opaque and must be approved by the RHCA Architectural Committee. CABALLEROS CLINICS WITH "EXTREME WYLENE" Iwo World famous horse trainer "Extreme Wylene" Wilson, three -time US Mustang Makeover Champion is coming to Rolling Hills to conduct youth andadult horse & rider clinics. Youth Clinic: Saturday, July 21, Caballeros Arena, 9:30am-4:30pm. Adult Clinic: Sunday, July 22, Hix Arena, 9:30am-4:30pm Caballeros Members: $150; Non -Members: $175; Youth $50; Adult $30. For further information on the clinic or to reserve your spot contact edenheins@gmail.com UPCOMING CITY MEETINGS City Council Meetings 07/09/18 at 7:00 p.m. Planning Commission Meeting 07/17/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. RHCA ANNOUNCEMENTS Architectural Committee Vacancy Alternate Resident Member The RHCA has a vacancy on the Architectural Committee as the alternate voting member. Meetings are 1-2 hours at 4:oopm on the 1st and 3rd Tuesday of every month with occasional field trips at 3pm. The alternate attends all meetings and votes when a resident member is recused or absent. The term is 3 years. Please submit a letter of interest to the RHCA office by July 25, 2018. Please include the following info: how long you have lived in the community, why you would like to serve on the Committee and any experience with construction, remodeling or design. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 9, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL • PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR • Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 25, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills RECOMMENDATION: Approve as presented. C. Approval of an Agreement with Animal Pest Management Services, Inc. for up to $24,500 to Provide Coyote Control Services. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.06 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT OF TWO LOTS AT 1 RANCHERO ROAD (PORTIONS OF LOT 6 -FT) AND 51 PORTUGUESE BEND ROAD (LOT 7 -FT) TO CREATE ONE LOT IN ZONING CASE NO. 941 (JOHNSON). The project has been determined to be categorically exempt (Class 5) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15305. B. RESOLUTION NO. 2018.07 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR TWO AS -BUILT RETAINING WALLS THAT EXCEED 3 FEET IN HEIGHT AND A VARIANCE FOR TWO AS -BUILT WALLS ONE OF WHICH IS A WALL LOCATED ALONG A PERVIOUSLY PAVED PATHWAY THAT EXCEEDS THE MAXIMUM PERMITTED 5 FOOT WALL HEIGHT AND EXCEEDS THE PERMITTED 2.5 FOOT HIGH WALL AVERAGE AND THE SECOND OF WHICH IS A WALL BEHIND A PERMITTED ACCESSORY STRUCTURE THAT ENCROACHES INTO THE PROPERTY SETBACK AND EXCEEDS THE PERMITTED 2.5 FOOT HIGH WALL AVERAGE, AT 3 POPPY TRAIL, (LOT 8 -PT), ROLLING HILLS, CA (JONAS) IN ZONING CASE NO. 942. The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. C. CONSIDERATION OF RESOLUTION NO. 1227 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING THE 2018 CITYWIDE ENGINEERING AND TRAFFIC SURVEY FOR STREETS SPECIFIED THEREIN. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION FOR SHARING EMERGENCY PREPAREDNESS RESOURCES WITH THE CITY OF RANCHO PALOS VERDES (RPV), INCLUDING RPV STAFF TIME, TO ASSIST THE CITY OF ROLLING HILLS IN ITS EMERGENCY PREPAREDNESS EFFORTS AND DIRECTION FROM CITY COUNCIL TO STAFF. B. RESOLUTION NO. 1226 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING AND MODIFYING ROLLING HILLS FEES BY REDUCING THE BUILDING AND CONSTRUCTION FEES MULTIPLIER FROM 2.5 TO 2.25 TIMES THE ESTBALISHED LOS ANGELES COUNTY BUILDING PERMIT FEES AND RESCINDING RESOLUTION NOS. 1218 AND 1220. 9. CLOSED SESSION NONE. 10. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), ifyou need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting.. DLL06 "2"oll'l/n2 'er8Urd fVOdf p'UP 7 �ca"n'°d `C? // u»oai0°£p) City o/Polling r/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson June 20, 2018 Issue No. 18-12 Wishing You a Safe & Happy 4th of July! * - Rolling Hills City Hall will be closed on • ,� o ¢ Wednesday, July 4th in observance of ** Independence Day. The Rolling Hills City Council and staff wish all Rolling Hills residents a safe and happy 4th of July! Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584 immediately! Caballeros Movie Night Saturday, June 23 at 6:30 pm Delgado's Patriot Farm at 34 Saddleback Road. Free to Caballeros members & their guests! RSVP to caballeros.rh@gmail.com +P Recycling & Waste Corner 11110 • Upcoming unlimited green waste and bulky items pickup dates: Wednesday, September 12 — Green waste Wednesday, October 3 — Bulky items only • Shred Day/eWaste Collection Saturday, September 29, 10am-1 pm, in the City Hall parking lot. • Trash & Greenwaste Collection Did you know that trash bins cannot weigh more than 60 pounds when full? Please make sure your household members and workers are aware of the weight limit per bin. • Trash Truck Scooters You may see the trash scooter leave your street without picking up your trash. If this happens, it could mean the scooter was full and the driver will return later. • Did you know that there is a Drop-off Recycling Center Behind City Hall? No disposal of construction materials, eWaste, or hazardous waste is allowed at the City's Recycling Center. How to reduce or eliminate contamination in recyclables? Empty: Remove any remaining food or liquid contents from the recyclable item before placing it in a recycling container; Clean: Lightly rinse the recyclable item with only a small amount of water to remove any remaining residue; and Dry: Gently shake out any excess water or let the recyclable item air-dry before placing it in a recycling container. The most common non-recyclables include: ropes, chains, batteries, diapers, latex gloves, food, clothing, cell phones, styrofoam and hard cover books. Fire Prevention Presentations on -screen! Residents that missed the previous three Fire Prevention Seminars can watch them a.. at their convenience at www.rolling- hills.org, click/tap "Government" and scroll down to "Fire and Emergency Preparedness". SAVE THE DATE: THE NEXT COMMUNITY WILDFIRE PROTECTION PLAN SEMINAR IS SCHEDULED AT 7:00 PM ON WEDNESDAY, AUGUST 1 - Insuring Your Home in the Very High Fire Hazard Severity Zone. It will be held at City Hall. All residents are welcome to attend. Before you start any improvement project — Rule of Thumb... Three approvals including department stamps and signatures are required: 1. City Planning Department (310-377-1521) 2. Rolling Hills Community Association (310-544-6222) 3. Building and Safety Department • Los Angeles County Building and Safety Dept. 310 534-3760 OR • Willdan Engineering Building and Safety Dept. 562-908- 6200 ext. 6281 Before starting ANY improvement to your property, you should contact the Planning Department to determine what APPROVALS AND PERMITS are required for the project. The Planning Department's review focuses on ensuring that the project meets the City's zoning regulations. RHCA's review focuses on any exterior work. The Building and Safety Department's review focuses on building standards, issuance of permits and follow up with inspections. A list of sample projects requiring approvals and permits can be found on the City's web site at: http://rolling-ills.org/DocumentCenter/HomeNiew/280 WEED ABATEMENT ...BE FIRE SAFE On June 1st, the LA County Fire Department commenced inspections of properties for compliance with fire prevention weed abatement standards. Weed abatement standards are strictly enforced and are designed to reduce the likelihood of residential structures becoming involved in a wildfire. Please evaluate the vegetation on your property, including the canyons, and remove any dead vegetation beyond the Fire Department's required 200 - foot distance from structures to help keep your neighbors and the entire community safe. For information regarding brush clearance call LA County Fire Department Station 56, ph: 310- 377-1584. RHCA ANNOUNCEMENTS RHCA office will be closed on July 4th in observance of Independence Day Holiday. License Agreement Requests License request for 40 Eastfield Drive for hedge in side easement is scheduled for consideration at the July 5th Board of Directors meeting. UPCOMING CITY MEETINGS City Council Meetings 06/25/18 at 7:00 p.m. Planning Commission Meeting 07/17/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 25, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HiLLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA • PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes -Regular Meeting of June 11, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of May 2018. RECOMMENDATION: Approve as presented. D. County of Los Angeles Department of Animal Care and Control FY 2018/19 Agreement Renewal for Animal Control Services. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONTINUED PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1222 ADOPTING THE 2018/19 FISCAL YEAR BUDGET AND RESOLUTION NO. 1223 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. REPORT AND PRESENTATION FROM DEAD VEGETATION ENFORCEMENT AD HOC SUBCOMMITTEE MEETING. B. CONSIDERATION OF A TWO-YEAR EXTENSION AND AMENDMENT OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND MCGOWAN CONSULTING LLC FOR COMPLIANCE ASSISTANCE WITH THE MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT. C. CONSIDERATION OF MEMORANDUM OF AGREEMENT — TORRANCE AIRPORT STORMWATER INFILTRATION PROJECT STAKEHOLDER GROUP — PRELIMINARY DESIGN WORK COST SHARING AGREEMENT. D. CONSIDERATION OF SOUTHERN CALIFORNIA EDISON RULE 20A FUND EXCHANGE WITH THE CITY OF PALOS VERDES ESTATES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. CLOSED SESSION A. GOVERNMENT CODE SECTION 54957 PUBLIC EMPLOYEE APPOINTMENT TITLE: CITY MANAGER • 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm an the Friday before the meeting or at the meeting at which the item will he considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due so your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t'LL06 v7uJol/Ovd h00%/ Bu/ o rvoar pua,/ ""q -n/ City OA" jiii flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson June 6, 2018 Issue No. 18-10 LOCAL FIRE HAZARDS .. . EXTRA CARE NEEDED The threat of fire is always a serious local concern. The Los Angeles County Fire Department began their inspections of properties for compliance with fire prevention weed abatement standards on June 1st. Weed abatement standards are strictly enforced and are designed to reduce the likelihood of residential structures becoming involved in a wildfire. As a reminder, you should clear 3-4 feet around any fire hydrants located on your property. For more information regarding brush clearance on your property, contact Los Angeles County Fire Department Station 56 on Crest Road at 310-377- 1584. Caballeros Join Caballeros for a discussion of equine health, performance and first aid clinic with Dr. Grant Garcia. When: Saturday, June 9 at 3:00 pm. Where: Delgado's Patriot Farm at 34 Saddleback Road. Movie Night Saturday, June 23 at 6:30 pm Delgado's Patriot Farm at 34 Saddleback Road Free to Caballeros members & their guests! RSVP to caballeros.rh@gmail.com PVP Water Reliability Project Cal Water Open House — June 21St 10 am -12 pm at PV High School Come learn about the PVP Water Reliability Project to construct seven miles of new drinking water pipeline and appurtenant facilities beginning in June. Information will be provided on the proposed road closures. Thursday, June 21 from 10 am to 12 pm at Palos Verdes High School. Please RSVP by email to PVPWaterProject@calwater.com. Traffic Impacts: Closure of Palos Verdes Drive North, every day from July 9 to August 10 - eastbound lane between Dapplegray Lane and Dapplegray Elementary School. There will be a detour for eastbound traffic starting at Rolling Hills Road. There will also be partial lane closures along Crenshaw Boulevard between PV Drive North and Crest Road from the end of 2018 to Spring 2019. Driver Safety/Courtesy Around Horses While on Roadway Residents are reminded about the responsibility of drivers slowing down and avoiding making noises when passing horses. Vehicles speeding past horses, revving engines, and honking are an increasing danger to horses, riders and drivers as the horses could unexpectedly react after being startled causing a public safety hazard. Please utilize care and caution when driving near a horse. Let's keep Rolling Hills a special place for equestrians by providing horses the courtesy and respect that they deserve. Are Your Waste Bins in Your Service Yard? Sometimes during property maintenance and cleaning efforts trash and greenwaste bins are. moved to a more convenient place on the lot to enable more expedient clean up. Please make sure your household members and workers are placing the bins back in the service yard on trash pick up days to ensure that waste pick up is not missed. ROLLING HILLS CRIMES REPORTED For the time period May 13 - May 26, 2018 None reported. Summer Pet Safety Reminder... Along with the beautiful gardens that arrive in the spring and summer months comes a less desirable addition to those beautiful plants and flowers...snails. Unfortunately, some products used to control snails are poisonous to pets. The active ingredient in many commonly used snail baits is a compound called metaldehyde which is poisonous to pets; and snail bait is formulated in chewable pellets that are flavored with molasses, apple and bran to attract the snails which dogs find a tasty treat as well. In a community where there is no leash law it is extremely important to remind gardeners and those that care for your property to be extremely careful when applying or storing snail baits and, when possible, choose a pet friendly alternative. RHCA ANNOUNCEMENTS 50+ Luncheon, Saturday, June 9 at 11:30 am The next Rolling Hills 50+ Luncheon will be at the Feld home, 13 Georgeff Road, on Saturday, June 9 at 11:30 am. Cost is $25 per person. Wear red, white & blue. RSVP ASAP to Maureen Hill at 310 377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 40 Eastfield Drive - for as -built steps and a new ficus hedge in side easement; 5 Middleridge Lane North - license for as -planted hedge in south easement. DENIED: None. Too Toxic to Trash? Free Household Hazardous & E -Waste Recycling Roundup Saturday, June 16, 9 am -3 pm American Honda, 1919 Torrance Blvd., Torrance. For more information call 800-238-0172. UPCOMING CITY MEETINGS City Council Meetings 06/11/18 and 6/25/18 at 7:00 p.m. Planning Commission Meeting 06/19/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 11, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWWROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. -A. Minutes - Regular Meeting of May 14, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of April 2018. RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for April 2018. RECOMMENDATION: Receive and file. E. City Council Finance/Budget/Audit Committee Meeting Notes of May 21, 2018. RECOMMENDATION: Receive and file. F. City Council -Dead Vegetation Enforcement Subcommittee Meeting Notes of May 21, 2018 RECOMMENDATION: Receive and file. G. Biennial Review of the City of Rolling Hills Conflict of Interest Code. RECOMMENDATION: Approve as presented. . 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDERATION OF RESOLUTION NO. 1222 ADOPTING THE 2018/19 FISCAL YEAR BUDGET AND RESOLUTION NO. 1223 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS AND CONSIDERATION OF: (1) RESOLUTION NO. 1222: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 2018-19 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND -MEASURE R; TRANSIT FUND -MEASURE M; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2018-19; AND (2) RESOLUTION NO. 1223: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 2018-19 FISCAL YEAR GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. 7. OLD BUSINESS A. UPDATE AND DISCUSSION OF THE LOS ANGELES COMMUNITY CHOICE ENERGY (LACCE) PROGRAM (ORAL). 8. NEW BUSINESS A. CONSIDERATION OF PARTICIPATION IN THE ENERGY UPGRADE CALIFORNIA PROGRAM TO PROMOTE ENERGY CONSERVATION AND ADOPTION OF RESOLUTION NO. 1225 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CONSENTING TO THE INCLUSION OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE ENERGY UPGRADE CALIFORNIA PROGRAM TO PROMOTE ENERGY CONSERVATION, UTILIZE ENERGY FROM RENEWABLE RESOURCES, AND REDUCE GREENHOUSE GAS EMISSIONS. B. REPORT AND ADOPTION OF A RESOLUTION AFFIRMING THE EXISTING FRANCHISE FEE REMITTED BY COX INC., AND ADOPTION OF RESOLUTION NO. 1224 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AFFIRMING THE EXISTING FRANCHISE FEE REMITTED BY COX INC., DBA COX COMMUNICATIONS, LLC A DELAWARE CORPORATION. C. REPORT AND PRESENTATION FROM DEAD VEGETATION ENFORCEMENT AD HOC SUBCOMMITTEE MEETING. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. CLOSED SESSION A. PUBLIC EMPLOYMENT GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's. office on after 2pm on the Friday before the meeting or at the meeting at which the item will he considered. In compliance with the Americans with Disabilities Act (ADA), ifyou need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (3/0) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tL UO6 v!u.o''l/ve, 'w'i Bultrey pvoa(puac "asr"�/io�'/ c Jl1 Buw?i0 o ('P7 C1tt o// o/in, JId/ flew2ltter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson May 23, 2018 Issue No. 18-10 City Hall closed Monday, May 28th City Hall will be closed on Monday, May 28 in observance of the Memorial Day Holiday. Rolling Hills City Council and staff wish you a wonderful holiday weekend. City Hall will re -open on Tuesday, May 29th at 7:30 am. Holiday Trash Collection Schedule There will be no trash or green waste collection on Monday, May 28th. If your trash/green waste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. COMMUNITY WILDFIRE PROTECTION PLAN Prepping For Fire, A neighborhood Case Study Seminar, June 6 at 7 PM at City Hall Speaker: Ellen Mackey, Senior Ecologist with the Metropolitan Water District of So. California. The video -recordings from the previous seminars are available at www.Rolling-Hills.org/index.aspx?nid=78 SAVE ADDITIONAL DATE: Wednesday, August 151 - Insuring Your Home in the Very High Fire Hazard Severity Zone. Check out Rolling Hills on the Web Have you visited the City website recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about the view preservation complaint process, brush clearance, development standards, or the complete City Municipal Code, they can all be found on the City's website. You can also sign up to receive notifications of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. Before you start any improvement project — Rule of Thumb... Three approvals including department stamps and signatures are required: 1. City Planning Department 310-377-1521 2. Rolling Hills Community Association 310-544-6222 3. Building and Safety Department • Los Angeles County Building and Safety Dept. 310 534-3760 OR • Willdan Engineering Building and Safety Dept. 562-908- 6200 ext. 6281 Before starting ANY improvement to your property, you should contact the Planning Department to determine what APPROVALS AND PERMITS are required for the project. The Planning Department's review focuses on ensuring that the project meets the City's zoning regulations. RHCA's review focuses on any exterior work. The Building and Safety Department's review focuses on building standards, issuance of permits and follow up with inspections. A list of sample projects requiring approvals and permits can be found on the City's web site at: http://rol I ing-hi Ils.org/DocumentCenter/HomeNiew/280 PVP Water Reliability Project, Cal Water Open House — June 21, 10am-12pm at PV High School Come learn about the PVP Water Reliability Project to construct seven miles of new drinking water pipeline and appurtenant facilities beginning in June. Information will be provided on the proposed road closures. Thursday, June 21 from 10 am to 12 pm at Palos Verdes High School. Please RSVP by email to PVPWaterProject@calwater.com. Rolling Hills Safety Reminders Off -road Motorcycles, ATVs & Side -by -Side Utility Vehicles Residents are reminded that it is a violation of the City's Municipal Code to operate off -road motorcycles, ATVs and Side -by -Side utility vehicles on the roads - and trails in Rolling Hills. Golf carts and utility vehicles are allowed only if they are licensed and operated by a licensed driver. Solicitors - Residents are also reminded to be wary of solicitors. It is unusual for solicitors to be going door to door and suspicious activity should immediately be reported to the Sheriff's Department at 310-539-1661. ROLLING HILLS CRIMES REPORTED For the time period April 20 - May 12, 2018 None reported. RHCA ANNOUNCEMENTS 50+ Luncheon, Saturday, June 9 at 11:30am The next Rolling Hills 50+ Luncheon will be at the Feld home, 13 Georgeff Road on Saturday, June 9 at 11:30am. Cost is $25 per person. Wear red, white & blue. RSVP ASAP to Maureen Hill at 310 377-2181. Public Hearing, June 7 at 8:00am to discuss the FY 2018-2019 budget Thursday, June 7th at 8:00am at the RHCA office. Copies of the draft budget are available at the RHCA office 310- 544-6222. Office will be closed on Monday, May 28 in observance of the Memorial Day Holiday. License Agreement Requests License Request for landscaping stairway and hedge in easement — Tonsich, 40 Eastfield Drive. Will be discussed at the June 7 RHCA Board meeting. UPCOMING CITY MEETINGS City Council Meetings 06/11/18 at 7:00 p.m. Planning Commission Meeting 06/19/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. FAQs ABOUT THE VIEW PRESERVATION ORDINANCE (RIHMC Chapter 17.26) On October 23, 2017, the Rolling Hills City Council amended the View Preservation Ordinance establishing an advisory process for the restoration of views due to vegetation obstruction. The following are brief answers to frequently asked questions regarding the amended Ordinance. For the entire. Ordinance go to http:/ /rolling-hills.org/index.aspx?NID=130. What is the purpose of the View Preservation Ordinance? The City recognizes the contribution of views to the overall character and beauty of the City, as well as the aesthetic value of trees and vegetation. The City realizes that these conflicting desires may lead to disputes related to view obstruction. The View Preservation Ordinance seeks to establish a process by which persons may seek to preserve and restore views; and establishes a list of factors to be considered in determining appropriate actions to restore views and protect trees, while preserving property owners' rights. How is view defined? "View" means a visually impressive scene or vista, such as the Pacific Ocean, off -shore islands, mountains, lightsof the Los Angeles basin, the Palos Verdes Hills and canyons, the Los Angeles Harbor and/or Long Beach Harbor, and similar, as observed from a viewing point and may be observed from one or more viewing points. A view may be panoramic. From where on my property can view(s) be protected? "Viewing point" means any view from the primary living area or active use area of a primary residence, excluding views from minor rooms, such as garages or closets, and also includes views from accessory buildings or structures, including pool decks and gazebos. From where on my property are view(s) not protected? The viewing point does not include views from animal pens, aviaries, corrals, greenhouses, porte cocheres, riding rings, run-in sheds, sheds, stable/barns, free-standing storage rooms, and tack rooms. At what point in time can a view be protected? The process established by the Ordinance allows a homeowner to seek to preserve and restore view(s) which existed at any time since the purchase of the property, with evidence that a view existed during that time (pre-existing view). What is the process .for restoring my pre-existing view once it is blocked? The simplest way in which to restore your view once it is blocked is to approach your neighbor (vegetation owner) and seek to informally resolve the impairment. If an agreement cannot be reached, a mediator may become involved to help advise the parties. If the parties are unsatisfied, the issue can be brought before the City's Committee of Trees and Vegetation (CTV) for an advisory opinion. If either party is still unsatisfied, the City Council may consider the issue and provide an advisory recommendation. The process is illustrated in the flowchart below. Initial Reconciliation 1 Neighbor to Neighbor • Refer to Ordinance • Indude evidence 4 Agreemn.& No F lgO reached? M Yes What if my neighbor disagrees with the advisory recommendation and does not want to comply? If the vegetation owner does not participate in mediation or mediation is unsuccessful, or if either or all parties disagree with an advisory opinion given by the CTV or City Council, then the parties may proceed to binding arbitration or a court of law. What is binding arbitration? Binding arbitration is a means of resolving a dispute outside of a courtroom in which the decision is binding upon the disputing parties. Except under very limited circumstances, decisions made in binding arbitration must be honored and cannot be appealed to a court of law. If parties choose binding arbitration, the City will contribute financially towards it. How long does the process take? It depends. An informal resolution between neighbors could take a matter of days and is the simplest process. However, a dispute that goes through a mediator, CTV, City Council, and binding arbitration may take several months if not longer. What factors are considered in determining whether a preexisting view has been obstructed? 1. The view point(s) from which the view is observed 2. The extent of the view obstruction 3. The quality of the view 4. The extent to which the vegetation has grown to obscure the view 5. The extent to which the vegetation preserves, privacy, screens wind, conserves energy, and/or controls climate 6. The extent to which the vegetation owner can establish the earliest known date when the vegetation was planted or existed 7. The degree to which the complainant diligently tried to protect and maintain the view What factors are considered in determining the appropriate restorative actions? 1. The variety of tree, its projected growth, and maintenance requirements 2. The aesthetic quality of the tree 3. The location, design or use of the tree 4. Soil stability provided by the tree 5. The extent to which the vegetation owner can establish the earliest known date when the vegetation was planted or existed 6. Privacy and wind screening provided by the tree 7. Energy conservation, shade/climate control provided by the tree 8. Wildlife habitat provided by the tree View Preservation Ordinance Flowchart • Mediation Advisory Recommendation • Mediator review _ 4 Agr�ment rs l i Rr k 'tt �i-. Y'�` a1+E a Che dam,. x'.�.• �S M Yes Note; is only a summary. For more information, see Chapter 17.26 of the RHMC at http://rolling-hills.org/indexaspx/NII: 130 or contact City Hall at 310-377-1521. 0 Committee on Trees and Views (CTV) Advisory Recommendation • x,000 fee min. • Staff review • CTV public hearing 4 kintJAgreement :'r No reached? _,�—'c Yes ? . No Further. 'Action. ::i.....a-:.tea.-.......1.-. Decision • enforceable (Code of Civil Proc. Sect. 1280) Advisory Recommendation • 2/3rds of fee • Staff review • Council public hearing •, Agreement P,,» "r Freacneat, Yes 4 — No Binding Arbitration bL?06 nrvao/1/n; "tri /- Bu ioc fvoariv aF9"€fl,,od `w 1tr Buww/° R)') BREAKFAST on Poppy Trail on Sunday, May 20, from 10 AM to noon. Fun for the whole family! Adults $10, Children $5. Caballeros Members FREE. What To Do About Bees? It is bee swarming season. If you find bees anywhere on your property, the best practice is to have the hive and hive structure removed by a professional beekeeper so that the bees do not return. Rolling Hills Safety Reminders Off -road Motorcycles, ATVs & Side -by -Side Utility Vehicles Residents are reminded that it is a violation of the City's Municipal Code to operate off -road motorcycles, ATVs and Side -by -Side utility vehicles on the roads and trails in Rolling Hills. Golf carts and utility vehicles are allowed only if they are licensed and operated by a licensed driver. Be wary of solicitors. It is unusual in the City of Rolling Hills for solicitors to be going door to door and suspicious activity should be reported to the LA County Sheriff's Department at 310-539-1661. Here's the scoop...pick up the poop To help prevent storm water contamination and be neighborly, please pickup after your dog. All dog waste should be bagged and disposed of with regular household garbage. COMMUNITY WILDFIRE PROTECTION PLAN Prepping Fore Fire: A Neighborhood Case Study Seminar - June 6 at 7 PM at City Hall Speaker: Ellen Mackey, Senior Ecologist with the Metropolitan Water District of So. California. The video -recordings from the previous seminars are available at www.Rolling-Hills.org/index.aspx?nid=78 SAVE THE DATE: August 1s' - Insuring Your Home in the Very High Fire Hazard Severity Zone. All residents are welcome to attend. .4' o/Ko//in, 11/ew�letter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson May 9, 2018 Issue No. 18-9 WEED ABATEMENT ...BE FIRE SAFE On June 1st, the LA County Fire Department will commence inspections of properties for compliance with fire prevention weed abatement standards. Weed abatement standards are strictly enforced and are designed to reduce the likelihood of residential structures becoming involved in a wildfire. Please evaluate the vegetation on your property, including the canyons, and remove any dead vegetation beyond the Fire Department's required 200 -foot distance from structures to help keep your neighbors and the entire community safe. For information regarding brush clearance call LA County Fire Department Station 56, ph: 310- 377-1584. Caballeros Pancake Breakfast... CAKE Don't miss the annual Caballeros PAN Pancake Breakfast! This year's event will "� take place at Hesse's Gap Riding Ring RATTLESNAKE DANGER! Rattlesnakes and people seeking relief from the heat may end up in the same shady spot. In order to reduce the risk of hazardous encounters, it is important to be knowledgeable about snake habits. Reports of snake sightings have recently been received at City Hall. Snakes are fascinating creatures, but remember to keep your distance. Most wild creatures are best left alone in their natural habitat. Remember that during warm summer days, snakes will look for cool places, such as shade created by rocks and brush. Also remember that during cooler summer nights, snakes will move to warmer spots, such as asphalt or rocks. If you encounter a snake that requires handling, please call the Los Angeles County Department of Animal Care and Control at (310) 523-9566. Rolling Hills traffic and pedestrian safety reminders The Rolling Hills Traffic Commission reminds residents and visitors to obey local speed laws and stop signs. Pedestrians are reminded to walk single -file, facing traffic as close to edge of the road as possible. It is also a good idea when walking at night to wear light-colored/reflective clothing. Rolling Hills roadways are not safe for riding skateboards. The many steep, curving roadways make it difficult for motorists to see pedestrians and individuals on skateboards. ROLLING HILLS CRIMES REPORTED For the time period April 8 - April 20, 2018 None reported. RHCA ANNOUNCEMENTS FREE Green Waste Chipping — Monday, May 21 In preparation for the coming high -fire season, the RHCA will be offering free citywide chipping services to residents on May 21. A Newsletter was mailed to all residents with detailed information on how to participate in this program. If you did not receive the "Free Green Waste Chipping" newsletter or if you have any questions about this program, please call 310-544-6222 or email info@ncca.net License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. PENDING: 40 Eastfield Drive for landscaping in north side easement. UPCOMING CITY MEETINGS City Council Meetings 05/14/18 at 7:00 p.m. Planning Commission Meeting 05/15/18 at 6:30 p.m. Traffic Commission Meeting 05/24/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 14, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. .ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion: Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of April 23, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Lease Renewal of City Properties by and between the City of Rolling Hills and the Rolling Hills Community Association. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON MAY 10, 2018 (ORAL). 10. MATTERS FROM STAFF A. UPDATE ON TENNIS COURT SEWER PROJECT — FUTURE OPTIONS.B. B. UPDATE ON TRAFFIC CITATIONS TO ALLOW TRAFFIC SCHOOL (ORAL). 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t'L L06 vnvdo/ v t la tlY 8U10 G! pnoar pv? 7 acon4n;io j City o//e0liing flewdelter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 18, 2018 Issue No. 18-8 SHRED DAY & E -WASTE DROP OFF Saturday, April 28th,1 OAM-1 PM Republic Services will be holding a drive - ,` ,40) thru Community Shred Day & eWaste for ®e residentsof Rolling Hill Saturday, April R" -wnsre s on yp 'l„ql..-r 28. The event will take place from 10am until 1 pm in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: TVs, computers, gaming systems and cell phone. UNLIMITED HOUSEHOLD BULKY ITEMS PICKUP, Wednesday, May 9th This pick up is for household items only, no green waste, no construction materials, no automotive parts will be collected on DUN Wednesday, May 9th. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on May 9th. For removal of large items such as refrigerators, please call Republic Services Customer Service at 800-299-4898 to make special pickup arrangements. Rolling Hills Tennis Social Club Cinco De Mayo Event Saturday May 5th, 2-5 PM Celebrate and bring your kids, family and meet your neighbors - Kids Jumpers & Super Slide — LIVE Mariachi Band - Free Tennis coaching clinic — Beat the Pro competition - The BEST Tacos, with Carne Asada, Chicken, Chorizo or Grilled Shrimp - Tortillas, Guacamole, Pico de Gallo, and Mango Salsa. Drinks include unlimited Margaritas, Beer, Wine and soft drinks. Reserve online your tickets now, Adults $35, Kids $10 at: https://rollinghillstennisclub.org/ RH Tennis Club Nominees For 2018-19 Officers: Treasurer -Tony Mian; Secretary -Lou Altman; Vice President - Alan Cherry; President -A. Bhumitra. To nominate someone else contact Kbehera@aol.com by May 2nd. REMINDER: Please don't litter As residents and visitors, we are very fortunate to enjoy such a beautiful community. As a reminder, not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. Too Toxic to Trash? Free Household Hazardous & E -Waste Recycling Roundup Saturday, April 28th , 9AM-3PM RPV City Hall, 30940 Hawthorne Blvd. Paint and solvents, chemicals, e -waste and sharps will be accepted. Limit: 15 gallons or 12Ib of hazardous waste. No business waste accepted. For more information call 800-238-0172. Bees! Bees! Bees! The City has received several reports of bee activity recently. Following are a few reminders if you discover a swarm or hive of bees: avoid the area, keep children and pets away from the swarm or colony; notify a professional. If the swarm or colony is outside the home and not involving a structure, contact Los Angeles County West Vector Control at 800-825-3400 or a bee keeping firm of your choice. If the swarm or hive is inside the home or on a structure, residents should contact a licensed structural pest control company or bee keeping firm. For more information about biting and stinging insects, visit the Los Angeles County West Vector Control's web site at www.lawestvector.org Fire Prevention Presentations on -screen! Residents that missed the previous Fire Prevention Seminars can watch them at their convenience at www.rolling- hills.org. click "Government" and scroll down to "Fire and Emergency Preparedness". THE NEXT COMMUNITY WILDFIRE PROTECTION PLAN SEMINARS ARE SCHEDULED AT 7PM ON: June 6 -Prepping for Fire - A Neighborhood Case Study August 1 - Insuring Your Home in the Very High Fire Hazard Severity Zone Both seminars will be held at City Hall. All residents are welcome to attend. ROLLING HILLS CRIMES REPORTED For the time period February 25 - April 7, 2018 No crimes reported. RHCA ANNOUNCEMENTS Free Green Waste Chipping -Monday, May 21st In preparation for the coming high -fire season, the RHCA will offer free City wide chipping services to residents on Monday, May 21". RHCA Newsletter will be mailed to all residents with detailed information on how to participate in this program. If you do not receive the "Free Green Waste Chipping" newsletter or if you have any questions about this program, please call 310-544-6222 or email info@ncca.net. License Agreement Requests To Use Easements PENDING: 68 Eastfield Dr. for a three -rail fence in the north side easement; and 40 Eastfield Dr. for landscaping in north side easement. UPCOMING CITY MEETINGS City Council Meetings 04/23/18 and 05/14/18 at 7:00 p.m. Planning Commission Meeting 05/15/18 at 6:30 p.m. Traffic Commission Meeting 05/24/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 23, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL • . PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4., CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of Regular Meeting of October 9, 2017. RECOMMENDATION: Approve'as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of March 2018. RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for March 2018. RECOMMENDATION: Receive and file. PRESENTATION Presentation of the SBCCOG/SCE Energy Leader Partnership Recognition Award Certificate to the City of Rolling Hills for Reaching Gold Tier Level in the Program 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS • A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING MARCH 31, 2018. B. FY 2018/2019 BUDGET PREPARATION DOCUMENTS. 1) FY 2017/2018 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS. • 2) FY 2018/2019 CONSUMER PRICE INDEX (CPI) ADJUSTMENT FOR BUDGET AND SOLID WASTE COLLECTION SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF ESTABLISHING A COYOTE CONTROL MANAGEMENT COMMITTEE (ORAL). B. REPORT AND DISCUSSION ON THE SHERIFF'S DEPARTMENT CORE DEPUTY'S SERVICES. 10. MATTERS FROM STAFF A. CONSIDERATION OF PROFESSIONALLY VIDEO RECORDING THE UPCOMING TWO FIRE PREVENTION SEMINARS FOR POSTING ON THE CITY WEBSITE. 11. CLOSED SESSION A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GOVERNMENT CODE SECTION 54956.8 - PROPERTY: CIVIC CENTER AND PARKING AREA, TENNIS COURTS, RIDING RINGS, STORM HILL PARK CITY NEGOTIATOR: CITY MANAGER NEGOTIATING PARTIES: ROLLING HILLS COMMUNITY ASSOCIATION UNDER NEGOTIATION: LEASE PRICE 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before, the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t!L L06 n,v.o/ti/t'd 'WV" 1 gun/ ft-druW aran&n;ion/4 X11 6117/W°(4Pe) City op ogn, Jti// flewdetter offfice: (310) 377-1521 • fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 4, 2018 Issue No. 18-7 STABLE GUIDELINES The Planning Commission and City Council have passed a set of principles and standards for construction and remodeling of equestrian facilities within the City. These are meant to assist owners and architects when considering stable construction or alteration. A summary sheet and an abbreviated version of the guidelines are now available at City Hall and on the City of Rolling Hills website at http://rolling-hills.org/index.aspx?nid=95 and scroll down to "Stables". CABALLEROS CLINIC Saturday, April 14, 3:30-6:30 PM at 1 Middleridge Lane South Join us for an Equine Bodywork Demonstration by acclaimed practitioner, Will Friday. His interactive method releases tension and improves performance in Horses. $15 per person. RSVP Caballeros.RH@gmail.com CELEBRATE EARTH DAY 2018 Saturday, April 14, 2018 from 10AM-2PM fpFun for the entire family! Free! Where: Sanitation Districts of Los Angeles County, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. CITYWIDE GREEN WASTE COLLECTION Wednesday, April 18th starting at 7 AM Don't miss this opportunity to reduce the risk of fire by clearing out any fire fuel on your property. Residents can dispose of unlimited green waste and get a head start on the required brush clearance and dead vegetation removal to increase fire safety in the community ahead of the fire season! Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on April 18th. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on April 18'h No bulky item pickup that day. SHRED DAY & E -WASTE DROP OFF April 28th, 10AM-1 PM Republic Services will be holding the annual drive-thru Community Shred Day for Rolling Hills residents on Saturday, April 28th. The event will take place from 10 AM until 1 PM at City Hall, 2 Portuguese Bend Road — in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. pow COYOTE REMINDERS ie The City has received numerous coyote sightings. • Coyotes•are looking for food and to hunt down 6i pets that may be outside. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. DO NOT: feed or provide water for coyotes or other wildlife; use plastic bags as trash containers; run from coyotes or allow your pets to approach them; and allow small domestic pets to run at large at any time or allow young children to walk pets alone. SAFETY TIP FOR ALL USERS OF TRAILS IN ROLLING HILLS While using the trails, it is a good practice to make a mental note of the name of the trail you have entered and at any intersection with another trail. In case of an emergency, you will be better equipped to provide your location to the first responders. Rolling Hills Tennis Social Club �,- Cinco De Mayo Event Saturday May 5th, 2-5 PM Celebrate and bring your kids, family and meet your neighbors - Kids Jumpers & Super Slide — LIVE Mariachi Band - Free Tennis coaching clinic — Beat the Pro competition - The BEST Tacos, with Carne Asada, Chicken, Chorizo or Grilled Shrimp - Tortillas, Guacamole, Pico de Gallo, and Mango Salsa. Drinks include unlimited Margaritas, Beer, Wine and soft drinks. Reserve online your tickets now, Adults $35, Kids $10 at: https://rollinghillstennisclub.org/ • .$ 2017-18 Assessment Dues Second Installment Payment Due April 10th Just a friendly reminder, that the second half installment payments are due on April 10. Any late payments acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions. RHCA Board Meeting, April 12 at 7:30 AM Due to the Spring Break holiday for the peninsula school district, the RHCA Board will be postponing the first Board meeting of April 5th to April 12th at 7:30 AM. All Board meetings are held at the RHCA office and all members are welcome to attend. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. PENDING: 68 Eastfield Drive for a three -rail fence in the north side easement. UPCOMING CITY MEETINGS City Council Meetings 04/09/18 and 04/23/18 at 7:00 p.m. Planning Commission Meeting 04/17/18 at 6:30 p.m. Traffic Commission Meeting 05/24/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 9, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - (1) Regular Meeting of March 26, 2018; and (2) Regular Meeting of October 9, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. City Council Finance/Budget/Audit Committee meeting notes of March 26, 2018. RECOMMENDATION: Receive and file. D. Consideration and Approval of the 2018/2019 City Council Committee Assignments. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.03 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR VARIANCES TO CONSTRUCT A NEW RETAINING WALL WITH A MAXIMUM HEIGHT OF UP TO 4 1/2 FEET LOCATED WITHIN A SETBACK AREA, AND ALLOW AN AS -BUILT PORTION OF A RIDING ARENA WITH A MAXIMUM 10 FOOT ENCROACHMENT LOCATED IN THE FRONT YARD SETBACK IN ZONING CASE NO. 937 FOR PROPERTY AT 11 SADDLEBACK ROAD. (LOT 48-1-RH and 48.2-RH). PROJECT IS CATEGORICALLY EXEMPT UNDER CEQA. 6. PUBLIC HEARINGS . NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS • A. PENDING REGIONAL DECISION REGARDING RESIDENTIAL ONSITE WASTEWATER TREATMENT SYSTEMS (OWTS) FOR LOS ANGELES COUNTY. B. REPORT ON CITY COUNCIL FINANCE/BUDGET/AUDIT COMMITTEE RECOMMENDATIONS AND DISCUSSION. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tiL LO6 ntv.o07ts �c�d 8uwoa pvoaU/ pva�-Q acan&rhsod `,1,�/.- €17/o f/o 41,E City OA" _A// . flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 21, 2018 Issue No. 18-6 City Council Reorganization and Recognition of Mayor James Black, M.D. At the City Council meeting on Monday, March 26, 2018, City Council Members will reorganize, selecting a Mayor and Mayor Pro Tem. All residents are invited to join in welcoming the new Mayor and thanking Mayor Black for his year of service. Refreshments will be served. The meeting will begin at 7:00 pm in the Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills. Annual Children's Easter Party The Women's Community Club of Rolling Hills will be hosting its Annual Children's Easter Party on Sunday, March 25 at 1 PM at 34 Crest Road East. Residents are invited to bring their children and grandchildren to enjoy a puppet show! The Easter Bunny will be there. Those attending should bring their own Easter basket for the egg hunt and a blanket for children to sit on and watch the puppet show. CITYWIDE GREEN WASTE COLLECTION Wednesday, April 18`11 starting at 7 AM Don't miss this opportunity to reduce the risk of fire by clearing out any fire fuel on your property. Residents can dispose of unlimited green waste and get a head start on the required brush clearance and dead vegetation removal to increase fire safety in the community ahead of the fire season! Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 am on April 181h. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on April 18'h. No bulky item pickup that day. SAVE THE DATE: Shred Day & E -waste drop off April 28, 10AM - 1 PM at City Hall parking lot Prevent flooding and debris flow Residents are reminded to inspect the drainage devices on their property, including: roadway storm drains, patio area drains, drainage pipes, \\\ swales, culverts, dissipaters/rip raps and rain gutters. All should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. Additionally, as a resource to help prevent flooding and run- off, sand bags and sand are available at the following locations: Fire Station 56; behind the RHCA Building; and at Crest Road East (east of Eastfield Drive). Emergency Evacuation Planning Seminar for Large Animals — March 24th, 2-4 PM Sponsored by Caballeros of RH and the PVP Horsemen's Association. Learn how to plan, prepare and implement to lead your horses and other large animals to safety in case of emergency. It could save your horse's life. WHERE: Ernie Howlett Park. WHEN: Saturday, March 24, 2018. TIME: 2-4 PM. RSVP to Eden Fizulich edenheins@gmail.com COMMUNITY WILDFIRE PROTECTION PLAN Right Plant, Right Place, Fire :d"► Edition Seminar fl - w April 4 at 7 PM at City Hall Speaker: Kitty Connolly, Executive Director, Theodore Payne Foundation. The first seminar was held at City Hall on February 28111. The video -recording from that meeting is available at www.Rolling-H ills.org/index.aspx?nid=78 SAVE ADDITIONAL DATES: Prepping for Fire - A Neighborhood Case Study - June 6'''' Insuring Your Home in the Very High Fire Hazard Severity Zone — August 15' RHCA ANNOUNCEMENTS 2017-18 Assessment Dues Second Installment Payment Due April 10th Just a friendly reminder that the first half installment payments for the 2017-18 RHCA Assessment Dues were due on December 10, 2017 and the second half installment payments will be due on April 10, 2018. Any late payments acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions about or if you have not received your Assessment Due bill. Road Repairs The RHCA will be doing road repairs at Portuguese Bend Road and Ranchero Road on March 26th and March 27th. One lane will be closed during this time. Please expect and plan for delays. Tree Trimming The RHCA will be conducting tree trimming on Eastfield Drive and Caballeros Road the week of March 19th. No roads or roadsides will be closed during this time. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 68 Eastfield Drive for a three -rail fence in the north side easement DENIED: None. SAFETY TIP FOR ALL USERS OF TRAILS IN ROLLING HILLS While using the trails, it is a good practice to make a mental note of the name of the trail you have entered and at any intersection with another trail. In case of an emergency, you will be better equipped to provide your location to the first responders. UPCOMING CITY MEETINGS City Council Meetings 03/26/18 and 04/09/18 at 7:00 p.m. Planning Commission Meeting 04/17/18 at 6:30 p.m. Traffic Commission Meeting 05/24/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 26, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing if to be considered under Council Actions. A. Minutes - Regular Meeting of October 9, 2017 RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for February 2018. RECOMMENDATION: Approve as presented. D. Financial Statement for the Month of February 2018. RECOMMENDATION: Approve as presented. 5. CITY COUNCIL REORGANIZATION A. NOMINATION OF 2018-2019 MAYOR. B. COMMENTS FROM 2018-2019 MAYOR. C. NOMINATION OF 2018-2019 MAYOR PRO TEM. 6. PRESENTATION A. PRESENTATION TO MAYOR BLACK IN RECOGNITION OF HIS SERVICE DURING HIS 2017-2018 TERM AS MAYOR. B. COMMENTS FROM OUTGOING MAYOR. 7. ADJOURNMENT TO RECEPTION 8. COMMISSION ITEMS A. RESOLUTION NO. 2018.04. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A SITE PLAN REVIEW AND VARIANCE TO RECONSTRUCT AN EXISTING 5' HIGH, 112' LONG RETAINING WALL WHICH ENCROACHES INTO THE SIDE YARD SETBACK AND WHICH WOULD NOT AVERAGE OUT TO 2 1/2 FEET, IN ZONING CASE NO. 938, AT 2910 PALOS VERDES DRIVE NORTH, (LOT 993-3-RH) (WONG). THE PROJECT IS CATEGORICALLY EXEMPT FROM CEQA REQUIREMENTS. 9. PUBLIC HEARINGS NONE. 10. OLD BUSINESS NONE. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 12. MATTERS FROM STAFF 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t7L L06 v!uio/0 ve) `7/!/ B.0/ or Pvof puac'a acantn,sod WV- 177°adt° 61g l.itc� o/Ko"ing 17/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 •www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 7, 2018 Issue No. 18-05 It's Almost Time to Spring Forward Daylight saving time begins on Sunday, March 11, 2018 at 2:00 a.m. Don't forget to Y r , set your clocks ahead one hour before you go to bed on Saturday night. Happy Spring! City Council Meeting, March 12th Proposed -I Stable & Corral Development Guidelines At the March 12th City Council meeting, City staff will be presenting a proposed set of guidelines for new stable and corral construction. The proposed guidelines are the result of meetings by the Planning Commission Stable Ad Hoc Committee and Caballeros members who were tasked to study and recommend development standards for a functional equestrian facility. Staff anticipates the City Council and public discussing the proposed guidelines for consideration and adoption. The meeting is scheduled to be held on Monday, 3/12 at 7:00 PM at City Hall. Dead Vegetation - Protect Your Property! With severe fire danger and recent evidence of the damage resulting from fires, it is important that residents maintain the appropriate clearance between structures and vegetation as required by the Fire Department. If you have questions about the clearance requirements, please call the Fire Department at 310- 377-1584. It is also very important that properties be cleared of dead trees, along with Palm tree fronds and vegetation, that serve as fuel for fire in areas of the property, including slopes and canyons, even if they are located beyond the 200 feet clearance required by the Fire Department. Residents should inspect their entire property for potential fire fuel and may wish to consult with their gardener, an arborist or tree service to assess trees and shrubs, and for constructive clearance methods to reduce dead vegetation that serves as fuel for fire while still ensuring protection from soil erosion. Emergency Evacuation Planning Seminar for Large Animals - March 24th, 2-4 PM Sponsored by Caballeros of RH and the PVP Horsemen's Association. Learn how to plan, prepare & implement to lead your horses and other large animals to safety in case of emergency. It could save your horse's life. WHERE: Ernie Howlett Park. WHEN: Saturday, March 24, 2018. TIME: 2-4 PM. RSVP to Eden Fizulich edenheins@gmail.com Seniors Lunch on March 15th at 11:30 AM A Seniors Lunch is scheduled for Thursday, March 15th at Plates restaurant located at the Promenade on the Peninsula, 550 Deep Valley Drive at the west end of the mall on the ground floor. Lunch is at 11:30 a.m. Cost is $20/pp with a pre -fixed menu of soup, salad and sandwich. Please RSVP to Maureen Hill at (310) 377-2181. Community Wildfire Protection Plan The City, together with the Rolling Hills Community Association and the LA County Fire Department, will hold • a series of public meetings to educate the community on what can be done to protect ones property from wildfire. Experts in Wildfire Protection have been invited to address the public on different topics related to fire protection. The first seminar was held on February 28, 2018. FIRE UPCOMING SEMINARS AT CITY HALL: Right Plant, Right Place - Fire Edition- April 4th Prepping for Fire - A Neighborhood Case Study -June 6th, Insuring Your Home in the Very High Fire Hazard Severity Zone - August 1 sc ROLLING HILLS CRIMES REPORTED For the time period February 11 - 24, 2018 None reported. RHCA ANNOUNCEMENTS 2017-18 Assessment Dues Second Installment Payment Due April 10th Just a friendly reminder that the first half installment payments for the 2017-18 RHCA Assessment Dues were due on December 10, 2017 and the second half installment payments will be due on April 10, 2018. Any late payments acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions about or if you have not received your Assessment Due bill. RHCA 2018 Board Election Results At the RHCA Annual Meeting, Thomas Heinsheimer and David McKinnie were elected to the Board of Directors for a three-year term. Following are the election results by candidate: Thomas Heinsheimer, 166 votes and David McKinnie, 173 votes. Congratulations to both Mr. Heinsheimer and Mr. McKinnie. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None reported. PENDING: None reported. DENIED: None reported. WITHDRAWN: 15 Caballeros Road for pilaster and wall in road easement; and 15 Caballeros Road for landscaping in the road easement. UPCOMING CITY MEETINGS City Council Meetings 03/12/18 and 03/26/18 at 7:00 p.m. Planning Commission Meeting 03/20/18 at 6:30 p.m. Traffic Commission Meeting 03/22/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 12, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE. CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of October 9, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Assignment of Agreement with Jenkins & Hogin for City Attorney Services to Best Best & Krieger. RECOMMENDATION: Approve as presented. D. Correspondence from Republic Services confirming the following dates for the 2018 clean up events in the City of Rolling Hills: April 18 (green waste), April 25 (bulky items), April 28 (shred & e -waste), September 12 (green waste), September 26 (bulky items), September 29 (shred & e - waste). RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018-02. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND VARIANCE TO LEGALIZE AND RETAIN PREVIOUSLY GRADED PATH AT THE REAR OF THE PROPERTY AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE. LOT IN ZONING CASE NO. 935, 1 MIDDLERIDGE LANE NORTH (LOT 15, 16, 17 -MR), ROLLING HILLS, CA. (CIPOLLA). THE PROJECT IS CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. 6. PUBLIC HEARINGS 7. OLD BUSINESS 8. NEW BUSINESS A. CONSIDERATION OF THE FISCAL YEAR 2017-2018 MID -YEAR BUDGET REVIEW AND APPROVAL OF FISCAL YEAR 2017-2018 BUDGET ADJUSTMENTS. B. PRESENTATION AND ADOPTION OF PROPOSED EQUESTRIAN FACILITY GUIDELINES FOR STABLE & CORRAL CONSTRUCTION. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS 12. CLOSED SESSION A. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GOVERNMENT CODE SECTION 54956.8 PROPERTY: CIVIC CENTER AND PARKING AREA, TENNIS COURTS, RIDING RINGS, STORM HILL PARK CITY NEGOTIATOR: CITY MANAGER NEGOTIATING PARTIES: ROLLING HILLS COMMUNITY ASSOCIATION UNDER NEGOTIATION: LEASE PRICE 13. ADJOURNMENT Documents pertaining to each agenda item: are available for review in the City Clerks office on after 2pm on the Friday before the meeting or at the meeting at which the item will he considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 7LLO6 vluio0 0 ve) `7/ir1 6u od P`a'o�{/1 ""a �canBn1"'d F/UUlll/ 1/ GGB//Ul/O f o (('�1i') ct, (puny JI/i flew�/etter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson February 21, 2018 Issue No. 18-04 Community Meeting Wildfire Protection Plan, Wednesday, Feb. 28th @ 7:00 PM The City, together with the Rolling Hills Community Association and the LA County Fire Department will hold a series of public meetings to educate the community on what can you do to protect your home from wildfire. Experts in Wildfire Protection have been invited to address the public on different topics related to fire protection. The first lecture and guest speaker is scheduled as follows: HOME IGNITION PREVENTION Speaker: Chief Cliff Hunter, Retired Fire Marshal, Rancho Santa Fe Fire Protection District, Consulting All residents are invited to attend the community meeting at City Hall, Wednesday, February 28'h at 7:00 PM. SAVE THE DATE - Seminars scheduled for later in the year include: Right Plant, Right Place - Fire Edition- April 4th Prepping for Fire - A Neighborhood Case Study -June 6'h Insuring Your Home in the Very High Fire Severity Zone — August 151, 2018. PVP Water Reliability Project This spring, Cal Water will begin an important project on the PV Peninsula that will improve the reliability of the drinking water system for generations to come. Today, 90% of the residents on the PV Peninsula depend on a single pipeline — which is nearly 60 years old — for their drinking water. By installing seven miles of new drinking water pipelines and a new pump station, Cal Water will help ensure the Peninsula is better prepared for the future, both for everyday and emergency needs. Construction will begin in spring 2018 and is expected to be completed by the end of 2019. The majority of the new drinking water pipeline will be routed through the City of Rolling Hills Estates. The new drinking water pipeline and pump station will serve all 90,000 people on the PV Peninsula. Annual Children's Easter Party The Women's Community Club of Rolling Hills will be hosting its Annual Children's Easter Party on Sunday, March 25 at 1 PM- at 34 Crest Road East. Residents are invited to bring their children and grandchildren to enjoy a puppet show! The Easter Bunny will be there. Those attending should bring their own Easter basket for the egg hunt and a blanket for children to sit on and watch the puppet show. Celebrate Earth Day 2018 Celebrate our Earth with great booths and environmental exhibits. Fun for the entire family! Free! Saturday, April 14, 2018 from 10am-2pm Where: Sanitation Districts of Los Angeles County, 1955 Workman Mill Road, Whittier. For more information visit www.Iacsd.org. Here's the scoop...don't pitch the poop A common way to get rid of dog waste is to "pitch" it over the fence and into the canyon or other open area. While this may be a convenient alternative, issues regarding storm water runoff, make this a less than desirable option. All dog waste should be disposed of with regular household garbage. For horse manure, the City's refuse hauler, Republic Services offers two convenient alternatives for disposal. If the manure is bagged or in a separate container weighing less than 60 lbs, residents can place it alongside their greenwaste and Republic will pick it up twice a week, on regular pickup days at no additional charge. Republic also offers manure bin service. For information regarding bin service, please contact Republic Waste Customer Service at 800-299- 4898 EQUESTRIAN TRAILS ARE NOT FOR MOTORCYCLE, ATV, OR BICYCLE USE Motorcycles or other motorized vehicles and bicycles are not permitted on equestrian trails in the City. If you observe anyone utilizing motorized vehicles or bicycles on trails, contact the Los Angeles County Sheriff's Department at (310) 539-1661 immediately. Your cooperation is appreciated. LITTER ALONG THE ROADWAYS We have received recent complaints of litter along roadways. Please report any litter violations to City Hall. SAVE THE DATE: SENIORS LUNCH ON MARCH 15TH AT 11:30 AM DETAILS TO BE ANNOUNCED ROLLING HILLS CRIMES REPORTED For the time period January 20 - February 10, 2018 None reported. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. NONE REPORTED. UPCOMING CITY MEETINGS City Council Meetings 02/26/18 and 03/12/18 at 7:00 p.m. Planning Commission Meeting 03/20/18 at 6:30 p.m. Traffic Commission Meeting 03/22/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 26, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion; Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of October 9, 2017; and 2) Regular Meeting of January 8, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for January 2018. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of January 2018. RECOMMENDATION: Approve as presented. E. Agreement for Interim City Manager. RECOMMENDATION: Approve as presented. F. Professional Services Agreement to Prepare a Sanitary Sewer Improvement Feasibility Study for the City of Rolling Hills' Civic Center Complex. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. • RESOLUTION NO. 1221 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DENYING A REQUEST FOR MODIFICATIONS OF THE HEIGHT AND ROOF TYPE OF A PREVIOUSLY APPROVED ADDITION TO AND MAJOR REMODEL OF A SINGLE-FAMILY RESIDENCE AT 24 CINCHRING ROAD (LOT 18 -3 -CH), IN ZONING CASE NO. 932, (NAKAMURA). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA) PURSUANT TO SECTION 15301. • B. ADOPTION OF A NON -BINDING CLIMATE ACTION PLAN WHICH INCLUDES ESTABLISHING A GREENHOUSE GAS EMISSIONS BASELINE, FORECASTING EMISSION REDUCTIONS, AND ESTABLISHING FUTURE REDUCTION TARGETS. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. FIRE FUEL REDUCTION AD -HOC COMMITTEE REPORT. 10. MATTERS FROM STAFF 11. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), ifyou need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. t'LL06 vivio,1i/vv t00f Buwoa • yvo%a//�P'ua / aFan6n;ion/ r `//U'l/ / GB/uW odl /o (417e) City 0/ie0iing J/d/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz February 7, 2018 Issue No. 18-03 ident'S Day City Hall will be closed on Monday, February 19th in observance of the Presidents' Day Holiday. City Council Public Hearing, Feb. 12th: Zoning Code Amendment to Permit Accessory Dwelling Units & ADU Application Fee The Second Reading of the Accessory Dwelling Unit (ADU) Ordinance is scheduled for the Council Meeting on February 12'h at 7:00 PM. The ADU ordinance allows and regulates ADUs citywide while incorporating the state mandated legal requirements. A Fee Resolution will also be introduced for adoption that allows an application fee. The staff report, proposed Ordinance and Fee Resolution will be available on the City's website at http://rolling-hills.org/index.aspx?nid=140 on Friday, 2/8. Climate Action Plan A representative from the South Bay Cities Council of Governments will present the Climate Action Plan (CAP) to the City Council at their meeting on February 12th. The CAP was developed out of a joint grant awarded to help identify programs and activities to lower greenhouse gases (GHG) in the South Bay. Currently, the Climate Action Plan is non -binding and not mandatory but is meant primarily to identify GHG targets that are tailored to the work within the unique attributes of the City of Rolling Hills. Pedestrian Safety Reminder Pedestrians should walk single -file, facing traffic, off of the roadway or as close to edge of the roadway as possible; and when walking at night, wear light- colored/reflective clothing. Drivers are reminded to use additional caution during times in the morning and late afternoon when the sun is low in the sky; and to use windshield visors and sunglasses when necessary. Drop-off Recycling Center Behind City Hall What can residents dispose of in the recycling center? YES • Grass clippings • Aluminum Cans • Food cans • Plastic Bottles & Jars • Plastic Milk & Water Jugs • Glass Bottles • Glass Jars • Salad ■ Dressing ■ Bottles ■ • Shampoo & ■ Conditioner Bottles ■ • Detergent & ■ Bleach ■ Bottles • • Paper, including cardboard, flattened boxes, junk mail, newspaper, magazines and telephone books NOTE: No disposal of materials and eWaste is City's Recycling NO Window Glass Light Bulbs Aerosol Cans Automotive Fluids Paints Solvents Chemicals Mirrors Ceramic Styrofoam • No appliances or furniture • No items over 36 inches long construction allowed at the Center Farewell Reception for City Manager Please join the City Council and staff at a farewell reception to thank City Manager Ray Cruz for his four plus years of service to the community. Mr. Cruz's official last day as City Manager is February 19th. He is leaving Rolling Hills to become the City of Santa Fe Springs' City Manager effective March 1st. The reception will take place at the beginning of the City Council meeting on Monday, February 12, 2018 at 7:00 PM. Refreshments will be served. Planning Commission Meeting, Feb. 20th Draft Stable & Corral Development Guidelines At the February 20th Planning Commission meeting, City staff will be presenting a draft set of guidelines to be used for new stable and corral construction. The draft guidelines are the result of meetings by the Stable Ad Hoc Committee, which was tasked with discussing items such as appropriate stable size and corral dimensions. Staff anticipates the Planning Commission and public discussing the proposed guidelines bringing a final version of the guidelines to the Planning Commission and City Council at a future date. Community Wildfire Protection Plan Meeting Wednesday, Feb. 28 @ 7:00 PM The City, together with the Rolling Hills Community Association and the Fire Department, will hold a series of public meetings to educate the community on what you can do to protect your home from wildfire. Experts in Wildfire Protection have been invited to address the public on different topics related to fire protection. The first lecture and guest speaker is scheduled as follows: Home Ignition Prevention, Speaker: Chief Cliff Hunter, Retired Fire Marshal, Rancho Santa Fe Fire Protection District, Consulting. All residents are invited to attend the community meeting at City Hall, Wednesday, February 28th at 7:00 PM. Caballeros Luncheon and Board Installation Join Caballeros at the Annual Installation Brunch, as they install the new officers for 2018. It's also an opportunity to meet new friends, and to learn about last year's accomplishments and projects slated for this year by Caballeros. Sunday, February 11, 2018 11:30 a.m. Red Onion — 736 Silver Spur Road $30 / person RSVP to Pam Crane at 310-377-7655 or pamcrane@cox.net RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: PENDING: DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings 02/12/18 and 02/22/18 at 7:00 p.m. Planning Commission Meeting 02/20/18 at 6:30 p.m. Traffic Commission Meeting 03/22/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 22, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME PRESENTATIONS -Recognition of Paul Grubs for City's Representative to the Santa Monica Bay Restoration Commission Watershed Advisory Council -Recognition of Outgoing City Manager Ray Cruz 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Adjourned Regular Meeting of January 30, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for December 2017. RECOMMENDATION: Receive and file. D. Consideration of Purchase of Laptop Computer for Fair Market Value as of February 2018 by City Manager. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.01 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR SITE PLAN REVIEW, A CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE, NEW FOUR -CAR GARAGE, STABLE, CORRAL, RIDING RING, ALTERED FLATWORK AND ACCESS PATHWAY TO THE CORRAL, AND VARIOUS OUTDOOR AMENITIES INCLUDING A NEW POOL IN ZONING CASE NO. 918 AT 20 UPPER BLACKWATER CANYON ROAD, (IANNITTI) AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A WIDENED DRIVEWAY APRON AND NEW PATHWAY APRON. The project has been determined to be categorically exempt pursuant to Section 15303, Class 3 of the California Environmental Quality Act (CEQA). 6. PUBLIC HEARINGS A. ZONING CASE NO. 932. REQUEST FOR A SITE PLAN REVIEW TO MODIFY THE HEIGHT OF A PARTIALLY BUILT RESIDENCE, WHICH WAS NOT BUILT PER THE APPROVED PLANS. THE PROJECT CONSISTS OF ADDITIONS AND MAJOR RENOVATION TO A RESIDENCE. THE APPLICANTS PROPOSE TO LOWER THE HEIGHT OF THE "AS BUILT' RESIDENCE, WHICH IS HIGHER THAN THE PREVIOUSLY APPROVED PROJECT, AT 24 CINCHRING ROAD (LOT 18 -3 -CH), ROLLING HILLS, CA, (NAKAMURA). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA) PURSUANT TO SECTION 15301. B. SECOND READING, WAIVE FULL READING AND ADOPT ORDINANCE NO. 358 - AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLES 15 AND 17 OF THE ROLLING HILLS MUNICIPAL CODE TO REGULATE AND ALLOW ACCESSORY DWELLING UNITS (ADU) IN SINGLE FAMILY RESIDENTIAL ZONES IN CONFORMANCE WITH STATE LAW, IN ZONING CODE AMENDMENT NO. 2017-03. C. RESOLUTION NO. 1220 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING RESOLUTION NO. 1218 TO ESTABLISH A FEE FOR PROCESSING ACCESSORY DWELLING UNIT APPLICATIONS. 7. OLD BUSINESS A. APPROVE AND APPROPRIATE UP TO $104,229 TO WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A SEWER AREA STUDY FOR SEWER LINE FEASIBILITY TO SERVE THE CITY OF ROLLING HILLS CIVIC CENTER/MUNICIPAL TENNIS COURTS AND/OR UP TO APPROXIMATELY 240 HOMES. 8. NEW BUSINESS A. ADOPTION OF A NON -BINDING CLIMATE ACTION . PLAN WHICH INCLUDES ESTABLISHING A GREENHOUSE GAS EMISSIONS BASELINE, FORECASTING EMISSION REDUCTIONS, AND ESTABLISHING FUTURE REDUCTION TARGETS. B. CONSIDERATION OF AN APPOINTMENT TO THE SANTA MONICA BAY RESTORATION COMMISSION WATERSHED ADVISORY COUNCIL. • 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS. A. FIRE FUEL REDUCTION AD -HOC COMMITTEE REPORT (ORAL). B. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON FEBRUARY 8, 2018 (ORAL). 10. MATTERS FROM STAFF 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS 12. CLOSED SESSION A. CAL WATER CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION — GOVERNMENT CODE SECTIONS 54956.9, SUBDIVISIONS (A) AND (D)(1) CITY OF ROLLING HILLS V.'CALIFORNIA WATER SERVICE COMPANY, PUBLIC UTILITIES COMMISSION CASE (C.) 17- 08-006 B. GOVERNMENT CODE SECTION 54957 PUBLIC EMPLOYEE APPOINTMENT TITLE: INTERIM CITY MANAGER C. CONFERENCE WITH LABOR NEGOTIATORS CITY DESIGNATED REPRESENTATIVES: COUNCILMEMBER LEAH MIRSCH; CITY ATTORNEY UNREPRESENTED EMPLOYEE: INTERIM CITY MANAGER 13. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 14. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will he considered. In compliance with the Americans with Disabilities Act (ADA), ifyou need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. tlLL06 nfvIo/ yv ury/oa/ mdru'Y "'"‘"'"dl(//!! wit- 6u Od tfr 4Pd eit,opeollin,J4sine.Liter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz January 17, 2018 Issue No. 18-02 Planning a construction project? Planning to improve your property - remodel, re -roof, grade the backyard, or install a water heater, for example? If so, Planning Department approval is necessary; and it is very likely that a building permit is required as well. For larger projects, Planning Commission approval (through a public hearing process) may be necessary. For questions regarding development, review of plans and projects, or modifications to previously approved projects, please contact the City's Planning Department at 310-377-1521 or visit the City's website at www.rol I i ng-h i I Is.org Water Efficient Landscaping Per State requirements, the City has an ordinance that requires all development projects, which require Planning Commission review and contain a total new or altered landscaping of 5,000 square feet or more, to be subject to the requirements of a water efficient landscaping ordinance. More information on these requirements and forms, which must be submitted to the City prior to project commencement and upon project completion, may be obtained from the Planning Department at City Hall or by calling 310- 377-1521. Pedestrian Safety Reminder Pedestrians should walk single -file, facing traffic, off of the roadway or as close to edge of the roadway as possible; and when walking at night, wear light- colored/reflective clothing. Drivers are reminded to use additional caution during times in the morning and late afternoon when the sun is low in the sky; and to use windshield visors and sunglasses when necessary. Caballeros Luncheon and Board Installation Join Caballeros at the Annual Installation Brunch, as they install the new officers for 2018. It's also an opportunity to meet new friends, and to learn about last year's accomplishments and projects slated for this year by Caba I leros. Sunday, February 11, 2018 11:30 a.m. Red Onion — 736 Silver Spur Road $30 / person RSVP to Pam Crane at 310-377-7655 or pamcrane@cox.net REMINDER: Please don't litter. Help keep Rolling Hills beautiful. As residents and visitors, we are very fortunate 111111 to enjoy such a beautiful community. As a reminder, not only for aesthetic purposes, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Communit and the environment. y ROLLING HILLS CRIMES REPORTED For the time period December 17 -January 6 None reported. City Council Public Hearing: Zoning Code Amendment to Permit Accessory Dwelling Units The City Council will hold a public hearing on Monday, January 22, 2018 at 7:00 pm to consider an ordinance to amend Titles 15 and 17 of the Rolling Hills Municipal Code in order to regulate Accessory Dwelling Units citywide, while incorporating the state mandated legal requirements. Last January 1, 2017, several State Assembly and Senate Bills went into effect, which amend Government Code Sections 65852.2 and 65852.22 related to second units, now termed Accessory Dwelling Units. Prevent flooding and debris flow Residents are reminded to inspect the drainage devices on their property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. Additionally, as a resource to help prevent flooding and run-off, sand bags and sand are available at the following locations: Fire Station 56; behind the RHCA Building; and at Crest Road East (east of Eastfield Dr.) COYOTE REMINDERS • 01 The City has received numerous coyote sightings. Coyotes are looking for food and to hunt down pets that may be outside. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating lack of fear of humans, please contact Rolling Hills City Hall at 310- 377-1521. DO NOT: feed or provide water for coyotes or other wildlife; use plastic bags as trash containers; run from coyotes or allow your pets to approach them; and allow small domestic pets to run at large at any time or allow young children to walk pets alone. sg, RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 14 Chuckwagon Road for landscaping in the east side easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 01/22/18 and 02/12/18 at 7:00 p.m. Planning Commission Meeting 02/20/18 at 6:30 p.m. Traffic Commission Meeting 01/25/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 22, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of October 23, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of December 2017. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. NONE. 6. PUBLIC HEARINGS A. PUBLIC HEARING AND FIRST READING OF AN ORDINANCE WITH ASSOCIATED ZONE TEXT AMENDMENTS TO THE ROLLING HILLS MUNICIPAL CODE TO AMEND TITLES 15 AND 17 TO REGULATE AND ALLOW FOR ACCESSORY DWELLING UNITS (ADU) IN SINGLE FAMILY RESIDENTIAL ZONES IN CONFORMANCE WITH STATE LAW AND CONSIDERATION OF AMENDMENT TO THE CITY OF ROLLING HILLS FEE RESOLUTION NO. 1218 TO INCLUDE A FEE FOR REVIEW . OF AN ADU APPLICATION. . .7. OLD BUSINESS A. APPROVE AND APPROPRIATE $28,926 TO WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A SEWER AREA STUDY FOR SEWER LINE FEASIBILITY TO SERVE THE CITY OF ROLLING HILLS CIVIC CENTER AND MUNICIPAL TENNIS COURTS. B. CONSIDER A PROPOSAL FROM WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A SEWER AREA STUDY FOR A SEWER LINE FEASIBILITY IN THE SEWERSHED SOUTH AND WEST OF THE CIVIC CENTER' 8. NEW BUSINESS A. REVIEW OF FISCAL YEAR 2016/2017 AUDITED FINANCIAL STATEMENTS. B. CONSIDERATION OF AN APPOINTMENT TO THE SANTA MONICA BAY RESTORATION COMMISSION WATERSHED ADVISORY COUNCIL. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. FIRE FUEL REDUCTION AD -HOC COMMITTEE REPORT. 10. PUBLIC COMMENT ON CLOSED SESSION ITEMS 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION CALIFORNIA GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. RETURN TO OPEN SESSION A. • ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining w each agenda item are available for review in the City Clerks office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (3/0) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. . t'L 06 n?uio t7ne) ' 1J' BL'ytrf Pvoa/ plI?7 scan n;ion/ `/1ti� L�uwo /o �J ) o// o/1 n, flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL. James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz January 3, 2018 Issue No. 18-01 Wishing you a Happy New Year! Rolling Hills City Council and Staff wish all residents a happy, safe and prosperous 2018! Please note: City Hall will be closed on Monday, January 15, 2018 in observance of the Martin Luther King, Jr. Holiday. Christmas Tree Recycling Program December 26 — January 9 To participate in the Christmas tree recycling program, place your tree, with decorations and stands removed, next to your greenwaste by January 9'h. Republic Services will pick it up and transport it to a facility where it will be used for mulch, compost, and landfill cover. Do not place trees in plastic bags. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. If you have any questions, please contact Republic Services Customer Service Department at 1-888-742-5234. City Council Public Hearing: Zoning Code Amendment to Permit Accessory Dwelling Units The City Council will hold a public hearing on Monday, January 22, 2018 at 7:00 pm to consider an ordinance to amend Titles 15 and 17 of the Rolling Hills Municipal Code in order to regulate Accessory Dwelling Units citywide, while incorporating the state mandated legal requirements. Last January 1, 2017, several State Assembly and Senate Bills went into effect, which amend Government Code Sections 65852.2 and 65852.22 related to second units, now termed Accessory Dwelling Units. Driver Safety/Courtesy Around Horses While on the Roadway Near Bridle Trails The City would like to remind residents about the responsibility of drivers slowing down and avoiding making noises when passing horses on bridle trails adjacent to the roadways. Vehicles speeding past horses, revving engines, and honking are an increasing danger to horses, riders and drivers as the horses could unexpectedly react after being startled causing a public safety hazard. Please utilize care and caution when driving near a horse. Let's keep Rolling Hills a special place for equestrians by providing horses the courtesy and respect that they deserve. ,I ROLLING HILLS CRIMES REPORTED For the time period December 3-16, 2017 None reported. UPCOMING CITY MEETINGS City Council Meetings 01/08/18 and 01/22/18 at 7:00 p.m. Planning Commission Meeting 01/16/18 at 6:30 p.m. Traffic Commission Meeting 01/25/18 at 8:30 a.m. Dead Trees and shrubs With severe fire danger and recent evidence of the damage resulting from fires, it is important that residents maintain the appropriate clearance between structures and vegetation as required by the Fire Department. If you have questions about the clearance requirements, please call the Fire Department at 310-377-1584. It is also important that properties have been cleared of dead trees and brush that serve as fuel for fire. Dead vegetation is visible throughout the community from roads and in canyon areas. Residents may wish to consult with their gardener, an arborist or tree service to assess trees and shrubs and for constructive clearance methods that avoid future erosion. Free Rain Barrel Program West Basin Municipal Water District (WBMWD) is offering FREE rain barrels to qualified residents in the West Basin service area. By collecting and using rainwater in your garden you can be more water efficient. Rain barrels also help reduce the amount of water that flows into storm drains and waterways. The next Distribution Event will be held on Saturday, February 10, 2018 from 8AM — 12PM at the WBMWD, 17140 S. Avalon Blvd., Carson. Advance registration is required. Learn how to register and for more distribution events: www.westbasin.org/rainbarrels or call 310-371-4633. S�prMuvp,, RHCA ANNOUNCEMENTS RHCA Annual Meeting — January 17, 2018 The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 17, 2018 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. The 2018 Annual meeting agenda and ballot was mailed to all members on December 23, 2017. Please fill out and return your ballot to the RHCA office no later than January 17, 2018. There are two seats up for election, incumbents Tom Heinsheimer and David McKinnie are running for re-election. RHCA received an application from resident Abas Goodarzi to run for the Board, but Mr. Goodarzi withdrew his application on December 22, 2017 and his name was removed from the ballot. We thank him for applying and wanting to volunteer his time and knowledge for the betterment of the community. Date Change for RHCA Board Meeting The RHCA Board meeting scheduled for Thursday, January 4 at 7:30 a.m. has been rescheduled to Thursday, January 11 at 7:30 a.m. License Agreements The RHCA advises the following regarding requests for license agreements to use easements. Approved: 7 Outrider Road - to landscape in the west easement, three - rail fence immediately adjacent to the hedge and driveway. Denied: None. Pending: 14 Chuckwagon Road - for landscaping in the east side easement. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 8, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing if to be considered under Council Actions. A. Minutes — 1) Regular Meeting of September 25, 2017; and 2) Regular Meeting of October 23, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. ' RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of November 2017. RECOMMENDATION: Approve as presented. D. Consideration of the City Council Approved Vendor List for Calendar Year 2018. RECOMMENDATION: Approve as presented. E. City Council Finance/Budget/Audit Committee meeting notes of December 21, 2017. RECOMMENDATION: Receive and file. F Consideration of the Fiscal Year 2018/2019 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. 5. . COMMISSION ITEMS A. RESOLUTION NO. 2017.21 — A RESOLUTION OF THE CITY OF ROLLING HILLS DENYING A REQUEST FOR MODIFICATIONS OF THE HEIGHT AND ROOF TYPE OF A PREVIOUSLY APPROVED ADDITION TO AND MAJOR REMODEL OF A SINGLE-FAMILY RESIDENCE AT 24 CINCHRING ROAD (LOT 18 -3 -CH), IN ZONING CASE NO. 932, (NAKAMURA). 6. PUBLIC HEARINGS NONE. • 7. OLD BUSINESS A. CONSIDER PARTICIPATION AND APPROPRIATE $36,000 FOR PRELIMINARY DESIGN FOR THE TORRANCE REGIONAL AIRPORT PROJECT TO COMPLY WITH MACHADO LAKE NUTRIENT AND PESTICIDES/PCB TOTAL MAXIMUM DAILY LOADS. 8. NEW BUSINESS A. APPROVE AND APPROPRIATE $28,926 TO WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A STUDY OF SEWER LINE REQUIREMENTS TO SERVE THE CITY OF ROLLING HILLS CIVIC CENTER AND MUNICIPAL TENNIS COURTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), ifyou need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 'L LO6 niu.o0'0 Ve) 'WV" BuIG oa 1""d rag /u/r /// L"wod0°(tJ') CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson December 19, 2018 Issue No. 18-24 Wishing you a Wonderful Holiday Season and a Happy New Year The Rolling Hills City Council and Staff wish all the residents a wonderful holiday season and all the best for the coming year! During the Holiday Season, City Hall will be closed on Monday, December 24`h, Tuesday, December 25th and Tuesday, January 151 REMINDER: No Fireworks allowed in the City Please remember that all fireworks and explosive devices are prohibited. Should you observe fireworks being used, please contact Sheriff's Department at 310-589-1661 or the LA County Fire Department at 310-377-1584. Rolling Hills ADA Survey — 7 Week Countdown The City of Rolling Hills is preparing its Americans with Disabilities Act (ADA) Self - evaluation and Transition Plan. As part of this process the City is seeking public, stakeholders input regarding accessibility of programs, services, and activities offered to the public. Examples of programs, services, and activities might include obtaining a permit, paying a fee, participating in a recreational program, or attending a public meeting. The goal of the transition plan is to eliminate barriers to access services and programs for persons with disabilities. You can provide your input via survey. The survey is available from December 3, 2018 through February 4, 2019. Surveys are posted on the City's website at: www.rolling-hills.org > Government > Risk Management/ ADA Compliance or https://adaconsultants.az1.qualtrics.com/jfe/preview/SV_5j 446K5dgVZ9Gf3?Q_SurveyVersionID=current&Q_CHL=p review The online survey using the web address above is the fastest way to fill out the survey, however, for those that are more comfortable with filling out the survey by hand, you can print the survey from our website, complete it and return to the City Hall. Hard copies are also available at City Hall. If you have any questions, please contact Julia Stewart, Rolling Hills ADA Coordinator, at jstewart@cityofrh.net or 310-377-1521. ROLLING HILLS CRIMES REPORTED For the time period October 1 - 31, 2018 None reported. For the time period November 1 — 30,'2018 Two reported. UPCOMING CITY MEETINGS City Council Special Meeting 1/14/19 at 7:00 p.m. Planning Commission Meeting 1/15/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. Holiday Trash Pick-up Schedule With Christmas Day and New Year's Day falling on Tuesday this year, trash and greenwaste collection services will be collected on Wednesday instead. Please note that Republic Services will be collecting trash and green waste on Monday, December 24`h and Monday, December 3151. Christmas Tree Recycling Program December 27th through January 21' * To participate, place your tree next to your ALgreen waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department at 1-888-742- 5234. Hazard Mitigation Plan The City of Rolling Hills prepared a draft hazard mitigation plan. The plan is available at City Hall or on the City's website at www.rolling-hills.org. The purpose of the plan is to effectively address natural hazards that may exist in a community and assess potential impacts from natural disasters. The draft plan is currently being reviewed by the Federal Management Agency (FEMA) and the City expects to receive feedback from FEMA. The draft final plan will be available for public review and discussed at a City Council meeting. Upcoming newsletters will have more information on the availability of the final plan with the date of the City Council meeting. General Municipal Election Tuesday, March 5, 2019 At the close of the nomination period on December 7, 2018, there were not more candidates than officers to be elected. The City Council will meet on December 19, 2018 to either make the appointments to the office and cancel the election or direct an election to be held. /prrup\ m g RHCA ANNOUNCEMENTS RHCA Annual Meeting Notice The Annual Meeting of the Rolling Hills Community Association will be held at 7:30 p.m. on Wednesday, January 16, 2019 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. RHCA Office - Holiday Hours The RHCA office will be closed for the holidays on Friday, December 2151 at noon and will be closed the week between Christmas and New Year's Day. The office will re -open on Wednesday, January 2nd at 7:30am. SOUTH BAY ENVIRONMENTAL SERVICES CENTER South Ray Cities Council of Governments West Basin's FREE Rain Barrel Distribution Event Saturday, January 12th MUST be a resident in West Basin Municipal Water District's service area to participate. West Basin Municipal Water District will give away FREE rain barrels to District residents on Saturday, January 12, 2019 from 8 a.m. — 11 a.m. at West Los Angeles College in Culver City. By collecting and using rainwater in your garden, you can become more water efficient and help reduce the amount of water that flows into storm drains. Registration is required and rain barrels are distributed on a first come, first serve basis. This is the second in a series of five events scheduled for West Basin residents. To locate an event near you, visit www.westbasin.org/rainbarrels. Details: Date: Saturday, January 12, 2019 Time: 8:00 a.m. — 11 a.m. Location: West Los Angeles College (Lot 7) Address: 9000 Overland Ave., Culver City, CA 90230 West Basin Municipal Water District (West Basin) is a wholesale water agency that provides imported drinking water to nearly one million people in 17 cities and unincorporated areas in Los Angeles County. West Basin is an industry leader in water recycling, conservation, and water education. West Basin is currently implementing a Water Reliability program to reduce the agency's dependence on imported water and develop drought -proof local water supplies. The program includes water recycling, water conservation, groundwater desalting and ocean water desalination. Visit www.westbasin.org to learn more. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson December 5, 2018 Issue No. 18-23 Wishing you a Wonderful Holiday Season and a Happy New Year The Rolling Hills City Council and Staff wish all residents a wonderful Holiday Season and all the best for the coming year! During the Holiday Season, City Hall will be closed on Monday, December 24th Tuesday, December 25th and Tuesday, January 1St Caballeros Holiday Red Carpet Luncheon Wednesday, December 12th at 11:30 a.m. The luncheon will be held at home of Leslie and Mark Stetson at 71 Saddleback Road. The event is $30 per person. Please RSVP with Leah Mirsch at 310-541-8641 or email: leahmirsch@verizon.net Rolling Hills ADA Survey The City of Rolling Hills is preparing its Americans with Disabilities Act (ADA) Self - evaluation and Transition Plan. As part of this process the City is seeking public, stakeholders input regarding accessibility of programs, services, and activities offered to the public. Examples of programs, services, and activities might include obtaining a permit, paying a fee, participating in a recreational program, or attending a public meeting. The goal of the transition plan is to eliminate barriers to access services and programs for persons with disabilities. You can provide your input via survey. The survey is available from December 3, 2018 through February 4, 2019. Surveys are posted on the City's website at: www.rolling-hills.org > Government > Risk Management/ ADA Compliance or https://adaconsultants.az1.qualtrics.com/jfe/preview/SV_5 j446K5dgVZ9Gf3?Q_SurveyVersionID=current&Q_CHL =preview The online survey using the web address above is the fastest way to fill out the survey, however for those that are more comfortable with filling out the survey by hand, you can print the survey from our website, complete it and return to the City Hall. Hard copies are also available at City Hall. If you have any questions, please contact Julia Stewart, Rolling Hills ADA Coordinator, at jstewart@cityofrh.net or 310-377-1521. UPCOMING CITY MEETINGS City Council Meetings 01/14/19 at 6:30 p.m. Planning Commission Meeting 12/12/19 at 6:30 p.m. Traffic Commission Meeting 01/23/19 at 8:30 a.m. Holiday trash pick-up schedule and Christmas Tree recycling With Christmas Day and New Year's Day falling on Tuesday this year, trash and greenwaste collection service will be collected on Wednesday instead. Please note that Republic Services will be collecting trash and green waste on Monday, December 24th and Monday, December 31'. Christmas Tree Recycling is December 27th through January 21St. To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have any questions, please contact Republic Services' Customer Service Department at 1-888-742-5234. Prevent flooding and debris flow In preparation for the upcoming rainy season, \\ residents are reminded to inspect any drainage * devices on their property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation before the next rain to protect properties from flooding. Also, if needed, sandbags are available from Fire Station No. 56 and sand is available behind the RHCA building. tri) RHCA ANNOUNCEMENTS 2018-19 Assessment Dues - First Installment Payment Due December 10th Just a friendly reminder that the first half installment payments for the 2018-19 RHCA Assessment Dues is due on December 10, 2018. The Assessment Due bills were mailed out in October of this year. Payments not received by December 10`h will acquire a late penalty and accrue interest. Please call the RHCA at 310-544- 6222 if you have any questions about paying the first installment by credit card or if you have not received your 2018-19 Assessment Due bill. RHCA Annual Meeting Notice The Annual Meeting of the Rolling Hills Community Association will be held at 7:30 p.m. on Wednesday, January 16, 2019 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. RHCA Office - Holiday Hours The RHCA office will be closed for the holidays on Friday, December 21S` at noon and will be closed the week between Christmas and New Year's Day. The office will re -open on Wednesday, January 2"d at 7:30am. ,7//,• / o,s/.r%1 O '/./o/II&ZyiseerW//fWe.co/'L��(f4f�1/U)it('/O/.///,�/l�C///..Y/ /.%(° !/.� o qo�� ..6.(,/. � %i//�- %/%i/'Cl .l(II icy, 671e/%• .7L.Ot/J'r. _OkL/..yrje °L/, ;P./on.s' a ocaota :, �/Y' /'twki%(.'//•t,1'• U//U'/O/ O ' (/.C,/ � ,reto.c(Jwt14//L(,'//ei . / j lr//City(/YC.it atl'!ii/%:k)/rop.,?-%/(u, o/ 'treaJYI//•: We Loofa f ucwacd to &eeinrs,.aw. �' �s�?,Qi.• %.00/l./nA /,u 7•00Aair: �at�i.• .//%/i� �, _C/�(uri% er. /0. >O/d' �• :�o//iiij. i// .Wer. > oPtif fi&'( sear : O//iif-. i/:: 0#/WW' CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson November 21, 2018 Issue No. 18-22 COYOTE CONTROL " On November 8, 2018 the City Council held a •.oe. • Public Forum with residents on the city's coyote • management strategies and valuable feedback was received. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. Wishing you a Happy Thanksgiving City Hall will be closed on Thursday, November 22nd and Friday, November 23rd, in observance of the Thanksgiving Holiday. Holiday Trash Collection Schedule — Republic Services will be on holiday schedule Thanksgiving week with no pick-ups occurring on Thursday, November 23rd. Residents who normally have their trash collected on Thursday will receive service on Friday and those who normally have their trash collected on Friday will receive service on Saturday. Normal trash collection will resume on Monday, November 26th. Save the date...City of Rolling Hills 33rd Annual Holiday Open House Mark your calendar for the City of Rolling Hills' 33rd Annual Holiday Open House on '`•^ Monday, December 10th. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! The Rolling Hills Tennis and Social Club - Annual Party Friday, November 30, 6-10 PM 27 Portuguese Bend Road The Rolling Hills Tennis and Social Club would like to invite all residents to the annual party to celebrate another wonderful year of tennis and social events. Tickets are priced at $60 per person. Purchase tickets at https://rollinghilistennisclub.org/annual-party-nov-2018. Any questions or issues please contact: Arun Bhumitra (310) 994-7400 or email: arun@arjay.net Alan Cherry (650) 868 3503 or email: alanmcherry@gmail.com Equine Microchip Holiday Event Ernie Howlett Park — 9am — 3pm By appointment ONLY: To reserve a spot, email: LELEDRIDGE@ANIMCALCARE.LACOUNTY.GOV UPCOMING CITY MEETINGS City Council Meetings 11/26/18 at 7:00 p.m. Planning Commission Meeting 12/12/18 at 6:30 p.m. Traffic Commission Meeting 01/23/19 at 8:30 a.m. Prevent Flooding and Debris Flow REMINDER! Please inspect the drainage devices on your property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. If needed, sandbags and sand are available behind the RHCA building. Before you start any improvement project — Rule of Thumb... Three approvals including department stamps and signatures are required: 1. City Planning Department (310-377-1521) 2. Rolling Hills Community Association (310-544-6222) 3. Building and Safety Department • Los Angeles County Building and Safety Dept. 310 534-3760 Before starting ANY improvement to your property, you should contact the Planning Department to determine what APPROVALS AND PERMITS are required for the project. The Planning Department's review focuses on ensuring that the project meets the City's zoning regulations. RHCA's review focuses on any exterior work. The Building and Safety Department's review focuses on building standards, issuance of permits and follow up with inspections. A list of sample projects requiring approvals and permits can be found on the City's web site at: http://rolling-hills.org/DocumentCenter/HomeNiew/280 It will Snow in Rolling Hills for the Children's Christmas Party! The Women's Community Club of Rolling Hills cordially invites all residents to bring their children and grandchildren to the Annual Children's Christmas Party on Sunday, December 2 from 1:00 p.m. to 3:00 p.m. at the Rolling Hills Community Association Building, located at 1 Portuguese Bend Road. Santa will be arriving by Fire Truck. A pony cart will be here for kids, so don't forget to bring your cameras! RHCA ANNOUNCEMENTS REMINDER: The RHCA office will be closed for Thanksgiving, Thursday 11/22 and Friday 11/23. You may make weekend tennis reservations with the main gate 310-377-4318. Election for the RHCA Board of Directors Reminder...the deadline to apply to run for the RHCA Board of Directors is December 151 at 4:45 p.m. Applications are available from the RHCA office. Save the Date....RHCA Annual Meeting The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 16, 2019 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 26, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITEAT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR A. Minutes — 1) Regular Meeting of October 8, 2018; 2) Regular Meeting of October 22, 2018; 3) Regular Meeting of July 9, 2018; and 4) Regular Meeting of March 12, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for October 2018. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of October 2018. RECOMMENDATION: Approve as presented. E. List of 2019 City Council Meeting Dates and City Holidays. RECOMMENDATION: Receive and file. PRESENTATION Recognition of Captain Dan Beringer 5. COMMISSION ITEMS A. RESOLUTION NO. 2018-14. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW AND VARIANCES TO ALLOW A RESIDENTIAL ADDITION, A NEW PORTE COCHERE AND NEW ABOVE GRADE DECK TO ENCROACH INTO SETBACKS, AND WAIVE THE REQUIREMENT OF STABLE AND CORRAL SET ASIDE AREA IN ZONING CASE NO. 946 AT 2 EL CONCHO LANE, LOT 7-GF, (RICK BOOS/CLINT PATTERSON). B. RESOLUTION NO. 2018.15. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES TO ALLOW GRADING, WALLS, AND A 5,000 SQUARE FOOT RIDING RING IN THE FRONT SETBACK AND FRONT YARD AND TO IMPORT DIRT IN ZONING CASE NO. 947 AT 34 SADDLEBACK ROAD, LOT 13-RH, (EDDY DELGADO). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF RESOLUTIONS PERTAINING TO SUBMISSION OF A BALLOT MEASURE TO THE VOTERS AT THE TUESDAY, MARCH 5, 2019 GENERAL MUNICIPAL ELECTION IN THE CITY OF ROLLING HILLS IN LIGHT OF EXECUTED AND RECEIVED NOTICE OF WITHDRAWAL: (1) RESOLUTION NO. 1232: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA CALLING FOR THE SUBMISSION OF A BALLOT MEASURE TO THE VOTERS AT THE TUESDAY, MARCH 5, 2019 GENERAL MUNICIPAL ELECTION (2) RESOLUTION NO. 1233: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS (3) RESOLUTION NO. 1234: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS REGARDING A CITY MEASURE (4) EXECUTED NOTICE OF WITHDRAWAL OF LOCAL INITIATIVE "MEASURE 2017" B. CONSIDER AND APPROVE THE LOCAL AREA MANAGEMENT PROGRAM (LAMP) MEMORANDUM OF UNDERSTANDING (MOU) WITH LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH (LACDPH) AND ADOPT THE MOST RECENT VERSION OF THE LOS ANGELES COUNTY HEALTH AND SAFETY CODE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDER AND APPROVE A DOMESTIC VIOLENCE RESPONSE PILOT PROGRAM ADMINISTERED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND APPROPRIATE $900 PER YEAR TO FUND THE PROGRAM. B. CONSIDER TO AMEND CHAPTER 8.30 FIRE FUEL ABATEMENT OF TITLE 8 OF THE CITY OF ROLLING HILLS MUNICIPAL CODE TO REQUIRE CERTAIN LEVELS OF CLEARANCE BASED ON DIFFERENT ZONES EXTENDING FROM RESIDENTIAL PROPERTIES WITHIN THE CITY. 10. MATTERS FROM STAFF 11. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS B. CALIFORNIA GOVERNMENT CODE SECTION 54957.6 CITY DESIGNATED REPRESENTATIVE: CITY MANAGER UNREPRESENTED EMPLOYEE: PLANNING DIRECTOR 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Next meeting: Monday, January 14, 2019 at 7:00 p.m. in the Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Documents pertaining to each agenda item are available for review in the City Clerk's office after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (3/0) 377- /521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson November 7, 2018 Issue No. 18-21 COYOTE CONTROL PUBLIC FORUM THURSDAY, NOVEMBER 8, 6-7 PM @ CITY HALL e The City Council would like to invite residents . j to a Public Forum to discuss coyote control. I. The County of Los Angeles Department of Agricultural Commissioner/Weights and Measures and the Animal Pest Management will be attending the Forum to provide their insights on coyotes and coyote management. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. Veterans Day, November 12 AliZk Rolling Hills City Council and staff wish to aem•mb•r our VETERANS express sincere appreciation to our Veterans for all they have done. City Hall will be closed on Monday, November 12 in observance of the Veterans Day Holiday. Trash service will not be affected. City of Rolling Hills' 2019 General Municipal Election Information City Council Nomination Period The next General Municipal Election in the City of Rolling Hills is scheduled for Tuesday, March 5, 2019 at which time three City Council positions will be elected. Prospective candidates interested in running for City Council may obtain a nomination packet at City Hall during regular business hours, Monday -Friday from 7:30 a.m. to 5:00 p.m., beginning on Monday, November 12, 2018. The filing period closes at 5:00 p.m. on Friday, December 7, 2018. If an incumbent does not file nomination papers, the nomination period will be extended to Wednesday, December 12, 2018 at 5:00 p.m. for persons other than the incumbent. Nomination packets must be obtained in person. If you have questions, please call City Hall at 310-377-1521. Prevent Flooding and Debris Flow r-rr� REMINDER! '111III► Please inspect the drainage devices on your property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. If needed, sandbags and sand are available behind the RHCA building. UPCOMING CITY MEETINGS City Council Meetings 11/26/18 at 7:00 p.m. Planning Commission Meeting 12/12/18 at 6:30 p.m. Traffic Commission Meeting 11/15/18 at 8:30 a.m. Save the date...City of Rolling Hills 33rd Annual Holiday Open House Mark your calendar for the City of Rolling 4. Hills' 33rd Annual Holiday Open House on Monday, December 10th. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! THE DANGERS OF SMOKING Smoking is a year-round fire hazard. We live in a High Fire Severity Zone with plenty of vegetation susceptible to fire. Please be vigilant and use common sense to minimize the potential risk of fires caused by smoking. • Do not smoke in cars or on trails or roadsides. • Take care if you do smoke at home not to carelessly discard or leave lit cigars or cigarettes unattended. Remind your guests, employees, and any contract workers of the smoking restriction sign posted at the entrance gate. eriti Observe Posted Speed Limits and Pavement Markings Be Aware that due to the rural nature of the city: • Children may be on roadways • Animals, both wild and domestic, roam the city • Equestrians ride on and along roadways; drive with care 30ox+wwvrry s = RHCA ANNOUNCEMENTS Deadline to submit Application to run for RHCA Board is December 1St The RHCA Board has one seat up for election in January. Incumbent, Matthew McConaughy, has stated his intention to run for re-election. All association members are eligible to run for the Board. Deadline to submit an application is December 151. Applications are available at the RHCA office. November 15 RHCA Board Meeting - RHCA Design Requirements The RHCA Board of Directors are inviting members to provide comments and thoughts on current RHCA architectural and design requirements. The meeting will be held Thursday, 11/15 at 7:30pm. If you cannot attend, you can e-mail your comments to info@ncca.net TUMBLEWEED REMOVAL Tumbleweeds are invasive weeds that become hard to manage if not removed as young plants. They are all over the city which can be difficult to identify. They are green with red stocks and white flowers. Each mature plant may bear 25,000 seeds that can be spread across miles as they drop off the rolling tumbleweed. This is the time of year to have them removed before they detach and become road hazards. If you need help identifying young tumbleweeds, additional information can be found at the RHCA office. THE ROLLING HILLS TENNIS AND SOCIAL CLUB ANNUAL PARTY Friday, November 30th from 6-10 pm at 27 Portuguese Bend Road The Rolling Hills Tennis and Social Club would like to invite all residents to come to our annual party to celebrate another wonderful year of tennis and social events. Come and meet your neighbors at an elegant, upmarket event with great food, beverages and entertainment. Teresa and Zaffar Hassanally have kindly opened their beautiful home at 27 Portuguese Bend Road for the event. There will be parking attendants to help everyone arrive and leave smoothly. Starting at 6pm, amazing appetizers will be served, as well as a main course, accompanied by wines, beers and soft drinks. • At 9pm, charge your glasses, bring your dessert and coffee and sit down for the grand finale. A formal magic show will be performed with amazing magic tricks and illusions. Tickets are priced at $60 per person. Put the date on your calendar and follow this link to buy your tickets here https://rollinghillstennisclub.org/annual-party-nov-2018. These tickets are going to be in great demand, so reserve yours now. First come, first served! Any questions or issues please contact: Arun Bhumitra (310) 994-7400 or email: arun@arjay.net Alan Cherry (650) 868 3503 or email: alanmcherry@gmail.com _Otefie,11 11+V. • • ✓i,,de/S/aitgede40ULZ'lyiJ'eaS0/G,lOriCO,'CLICCUJl,,;7,UituoC,,to- CLCC'C/7t Lie& fferl S 01,7, U.O,`' 0AP CZ' 0ealt/V. � , Y SkiZeiliir/ a/21/40LL.�/CI,- c ee' se,vie€/wil IY,C/Zais/-l/-Ct/ZCLy',YLCCCade, al, 40/Z0P-1r e/4OUQ�ly,SellOW,2, 97Ie Gaa/r� /o-iVo-al`d to- seeoi irolo. 4:00/),m to- 7 OO/r,ir& //Jrzte: ../JJo,224 Oeccrnu e, - 70, .2076) �� // // /v J�lmc('i.• ✓LOCZI.,zyi .IU,Glcfi 6-J, .�(.Cl,Z2, 2 YO,izZgraeso ✓6ener ✓Locze ✓LCJLCI;�..ICI,I/�f', eag/Via?, CITY COUNCIL. James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson October 17, 2018 Issue No. 18-20 Natural Disaster Preparedness - Free Event Lecture by Dr. Lucy Jones on 10/25 at 7pm Dr. Jones is an author of The Big Ones (Doubleday, April 2018) and a Research Associate at the Seismological Laboratory of Caltech since 1984. When: Thursday, October 25, 2018 • 7pm Where: Ridgecrest Intermediate School 28915 Northbay Road, Rancho Palos Verdes. PREPARED PENINSULA EXPO Sunday, October 28• 12:00 p.m. - 3:00 p.m. Harlyne J. Norris Pavilion 501 Indian Peak Road - RHE, CA 90274 HALLOWEEN Wednesday, October 31st is Halloween! Please drive carefully and watch out for local ghosts and goblins that may be wandering Rolling Hills' roadways on Halloween night. Local trick or treaters are encouraged to utilize flashlights and wear reflective materials on their costumes. COYOTE CONTROL PUBLIC FORUM, THURSDAY, NOVEMBER 8, 6-7 PM @ CITY HALL ee The City Council invites you to a Public �j ; Forum to discuss coyote control. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. Rolling Hills Seniors Halloween Luncheon Come join us for food, fun, and friendship on Wednesday, Oct. 31 at 11:30 AM at the home of Marion Ruth, 5 Outrider, $25/pp., costumes preferred, or orange/black color theme. Costume prizes! RSVP asap to Maureen at 310 377- 2181. See you there! Prevent Flooding and Debris Flow REMINDER! Please inspect the drainage devices on your property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. If needed, sandbags and sand are available behind the RHCA building. UPCOMING CITY MEETINGS City Council Meetings 10/22/18 at 7:00 p.m. Planning Commission Meeting 10/23/18 at 6:30 p.m. Traffic Commission Meeting 11/15/18 at 8:30 a.m. It's Almost Time to Fall Back `r,.t'e,, The time change is almost here. Daylight saving 4"1"& time ends on Sunday, November 4 at 2:00 a.m. Don't forget to set your clocks back one hour before you go to bed on Saturday night. Happy Fall! Mosquito Reminders It is important to take the necessary precautions to protect against mosquitoes. LA County West Vector Control suggests that residents remain indoors in the early morning and evening hours. Residents should ensure that swimming pools, spas, and ponds are properly maintained. Caballeros 2"d Annual Autumn Round -up =�. Saturday, October 20'",10:90ant-4pwt, , * Caballeros Riding Ring '1/; Friends, Family, Country Music, tons of Fun !!! Halloween Costumes Optional To RSVP and for entry forms email caballeros.rhOgmail.com by October 5th - RHCA ANNOUNCEMENTS Deadline for Agenda Items is October 3151 Members wishing to place an item on the January 16, 2019 RHCA Annual Meeting agenda, please submit to the RHCA office a written description of the issue(s) and any requested action to be taken by the membership. Email your request to info@rhca.net or mail to RHCA, 1 Portuguese Bend Road, Rolling Hills CA 90274. Requests to add agenda items must be received in the RHCA office by 4:45PM on Wednesday, October 31, 2018. Public Hearing - Proposed Changes to RHCA Building Regulations The RHCA Board of Directors is holding a Public Hearing to hear member comments on proposed changes to the RHCA Building Regulations. The hearing will be held on Thursday, October 18, 2018 at 8:OOPM. A PDF of the proposed changes to the RHCA Building Regulations is available on the DwellingLive Website under "Updates & Announcements" or by calling the RHCA administration office at 310-544-6222. Public Hearing - Proposed Changes to RHCA Gate Policy The RHCA Board of Directors is holding a Public Hearing to hear member comments on proposed changes to the RHCA Building Regulations. The hearing will be held on Thursday, October 18, 2018 at 8:OOPM. A PDF of the proposed changes to the RHCA Building Regulations is available on the DwellingLive Website under "Updates & Announcements" or by calling the RHCA administration office at 310-544-6222. Please Keep Easements Clear of Holiday Decorations & Political Signs The RHCA would like to remind residents to keep the easements open and free of decorations and political signs. Contact the RHCA office for the limits of the easement for your street. Also, please be sensitive in the placement of inflatable items if you are adjacent to a bridle trail. Horses are not very sensible and may be frightened, even if your decoration is not inflated. License Agreements Pending: Three -rail fence in road easement at 3 Middleridge Lane North; Vegetation in road easement at 1 Appaloosa Lane. RHCA 2019 ANNUAL MEETING AGENDA REGULAR MEETING CITY COUNCIL MONDAY, OCTOBER 22, 2018 CITY OF ROLLING HILLS 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of October 8, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for September 2018. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of September 2018. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF RESOLUTIONS PERTAINING TO A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF ROLLING HILLS ON TUESDAY, MARCH 5, 2019: (1) RESOLUTION NO. 1229: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2019, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES AND FOR THE SUBMISSION TO THE QUALIFIED VOTERS A PROPOSED ORDINANCE REPLACING THE CITY'S VIEW PRESERVATION ORDINANCE TO CHANGE THE CITY'S ROLE IN RESOLVING VIEW COMPLAINTS BY LIMITING THE CITY TO RENDERING NONBINDING RECOMMENDATIONS, ENCOURAGING PRIVATE MEDIATION OR ARBITRATION, AND CREATING A RIGHT FOR PRIVATE LAWSUITS WHERE VIEW COMPLAINTS ARE NOT VOLUNTARILY RESOLVED. (2) RESOLUTION NO. 1230: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO PROVIDE ELECTION SERVICES FOR A STAND ALONE GENERAL MUNICIPAL ELECTION TO BE HELD ON MARCH 5, 2019. RESOLUTION NO. 1231: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, MARCH 5, 2019. (4) RESOLUTION NO. 1232: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. RESOLUTION NO. 1233: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR MEASURES SUBMITTED FOR THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION ON MARCH 5, 2019. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2018. B. PRESENTATION OF CHANGES IN LOS ANGELES COUNTY CODE TITLE 10 — ANIMALS AND CONSIDERATION NOT TO ADOPT CHANGES. C. RECEIVE AND FILE BUTCHER-SOLANA RESIDENTIAL DEVELOPMENT PROJECT. 11. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS CALIFORNIA GOVERNMENT CODE SECTION 54957.6 CITY DESIGNATED REPRESENTATIVE: CITY MANAGER UNREPRESENTED EMPLOYEE: PLANNING DIRECTOR 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 152! at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated (3) (5) CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson October 3, 2018 Issue No. 18-19 Women's Club Tea, Thursday, October 18th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend the Fall Tea on Thursday, October 18 from 1 pm to 3pm at the Moen Horne, 8 Caballeros Road. e Caballeros 2nd Annual Autumn Round -up Saturday, October 20'",10:30awt-4pna, Caballeros Riding Ring Friends, Faniily, Country Music, Tons of Fun !!! Halloween Costumes Optional To RSVP and for entry forms email caballeros.rh@gmail.com by October 5th PREPARED PENINSULA EXPO Sunday, October 28th 12:00 p.m. - 3:00 p.m. Harlyne J. Norris Pavilion 501 Indian Peak Road - RHE, CA 90274 EMERGENCY PREPAREDNESS MONTH Are you prepared? Everyone should be better prepared for unexpected emergencies and disasters. Preparing ahead of time can help bring peace of mind that you and your family will be ready for the unexpected. Practice your preparedness. Have your family hold a fire drill or test your communication plan, so you will know what to do during an actual emergency. Natural Disaster Preparedness - Free Event Lecture by Dr. Lucy Jones on 10/25 at 7pm Dr. Jones is an author of "The Big Ones" (Doubleday, April 2018) and a Research Associate at the Seismological Laboratory of Caltech since 1984. When: Thursday, October 25, 2018 • 7pm Where: Ridgecrest Intermediate School 28915 Northbay Road, Rancho Palos Verdes. COYOTE CONTROL PUBLIC FORUM, ii THURSDAY, NOVEMBER 8, 6-7 PM AT CITY HALL •j Save the date! The City Council would like to invite residents to a Public Forum to discuss coyote control. ROLLING HILLS CRIMES REPORTED For the time period September 16 - 22, 2018 None reported. UPCOMING CITY MEETINGS City Council Meetings 10/08/18 at 7:00 p.m. Planning Commission Meeting 10/23/18 at 6:30 p.m. Traffic Commission Meeting 11/15/18 at 8:30 a.m. RHCA ANNOUNCEMENTS RHCA 2019 ANNUAL MEETING Deadline for Agenda Items is October 315` Members wishing to place an item on the January 16, 2019 RHCA Annual Meeting agenda, please submit to the RHCA office a written description of the issue(s) and any requested action to be taken by the membership. Email to info@rhca.net or mail to RHCA, 1 Portuguese Bend Road, Rolling Hills CA 90274. Requests to add agenda items must be received in the RHCA office by 4:45PM on Wednesday, October 31, 2018. Public Hearing Proposed Changes to RHCA Building Regulations The RHCA Board of Directors is holding a Public Hearing to hear member comments on proposed changes to the RHCA Building Regulations. The hearing will be held on Thursday, October 18, 2018 at 8:OOPM. A PDF of the proposed changes to the RHCA Building Regulations is available on the DwellingLive Website under "Updates & Announcements" or by calling the RHCA administration office at 310-544-6222. Public Hearing Proposed Changes to RHCA Gate Policy The RHCA Board of Directors is holding a Public Hearing to hear member comments on proposed changes to the RHCA Gate Policy. The hearing will be held on Thursday, October 18, 2018 at 8:15PM. A PDF of the proposed changes to the RHCA Gate Policy is available on the DwellingLive Website under "Updates & Announcements" or by calling the RHCA administration office at 310-544-6222. Equestrian Safety The RHCA Board of Directors would like to remind residents to always be aware when walking or riding your horse, to wear reflective clothing and/or carry a flashlight at dusk, so you and your horse are visible and safe. Please Keep Easements Clear of Holiday Decorations & Political Signs The RHCA would like to remind residents to keep the easements open and free of decorations and political signs. Contact the RHCA office for the limits of the easement for your street. Also, please be sensitive in the placement of inflatable items if you are adjacent to a bridle trail. Horses are not very sensible and may be frightened, even if your decoration is not inflated. License Agreements Approved: None Denied: None Pending: As -Built Gazebo in Side Easement at 3 Pine Tree Lane. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 8, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018-12 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT TO CONVERT THE EXISTING 1,560 SQUARE FOOT STABLE TO A MIXED -USE STRUCTURE; AND TWO VARIANCES FOR A 24 FOOT ENCROACHMENT INTO THE FRONT YARD SETBACK WITH A 330 SQUARE FOOT ADDITION TO THE RESIDENCE AND WITH A MIXED -USE STRUCTURE IN ZONING CASE NO. 939 AT 9 JOHNS CANYON ROAD, LOT 170 -A -1 -MS, (DAVID STONE). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF APPROPRIATION OF $5,000 FROM GENERAL FUND FOR TENNIS CLUB. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS CALIFORNIA GOVERNMENT CODE SECTION 54957.6 CITY DESIGNATED REPRESENTATIVE: CITY MANAGER UNREPRESENTED EMPLOYEE: PLANNING DIRECTOR 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 152/ at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson September 19, 2018 Issue No. 18-18 City Council appoints Elaine Jeng, P.E., as City Manager The Rolling Hills City Council has appointed Elaine Jeng as its new City Manager. Elaine is a licensed Civil Engineer and she has nearly 20 years experience. Prior to joining the City of Rolling Hills, Elaine served as the Public Works & Utilities Director for the City of El Monte, managing infrastructure engineering/maintenance needs, environmental programs including solid waste services, transit services, sanitary sewer and potable water systems. She holds a Bachelor of Science degree from UCLA in Civil and Environmental Engineering. She has worked for the cities of Redondo Beach and Culver City, as well as Kaku Associates (presently Fehrs & Peers) and URS Corp. (presently AECOM). She will start with the City of Rolling Hills on Monday, September 24th Save the date....Women's Club Fall Tea Thursday, October 18th 1 pm-3pm The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend the Fall Tea on Thursday, October 18 from 1 pm to 3pm at the Moen Home, 8 Caballeros Road. Shred Day and eWaste Collection Saturday, September 29, 10am-1 pm in the RHCA Parking Lot iN Free to Rolling Hills residents! Don't miss • this opportunity for safe, secure, on -site ASI destruction of your documents. In addition, there will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. Bulky Items Collection, Wednesday, October 3rd This pick up is for household items only, no green waste, no construction materials and no automotive parts will be collected on Wednesday, October 3`d. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7am on October 3`d. For removal of large and heavy household items call Republic Services at 800-299-4898 to make special pickup arrangements. Caballeros 2"d Annual Autumn Roundup Saturday, October 20t",10:30am-4pni Caballeros RldIng Ring Friends, Family, Country Music, Tons of Fun !!! Halloween Costumes Optional To RSVP and for entry forms email caballeros rh@agmailcom by October'? PVP Situational Awareness Seminar, Sept. 20, 4pm or 6:30pm, at Norris Pavilion, 501 Indian Peak Rd., RHE Learn best practices for personal safety; "See Something - Say Something", increase situational awareness, learn what to expect in Law Enforcement situations and an overview of "Run/Hide/Fight/Treat". This seminar is FREE, courtesy of all four Cities on the Peninsula, LA County Sheriff's Department and Palos Verdes Estates Police Department. Everyone is welcome. Save the Date! Prepared Peninsula Expo Sunday, October 28th, 12pm — 3pm The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate our residents and the broader community on emergency preparedness at the Prepared Peninsula Expo. The event will be held on Sunday, October 28 from 12pm — 3pm at the Harlyne J. Norris Pavilion, 501 Indian Peak Road, RHE. The Prepared Peninsula Expo will feature dozens of exhibitors, demonstrations and equipment displays and provide an opportunity to learn how to protect yourself, your family and your pets in an emergency. Plus, FREE lunch is provided! Receive helpful tips and information from public safety agencies, utilities, community groups, vendors, and more. LIMIT CRIMES OF OPPORTUNITY The majority of criminal activity involves crimes of opportunity. Criminals view an open garage, an unlocked car, accessible mail or unattended valuables as an opportunity to steal. It is important for residents to lock their vehicles, garages and homes and minimize the time that incoming mail is left in the mailbox. Never place outgoing mail in an unlocked mailbox. You are also encouraged to utilize your burglar alarm system. Please report any unusual or suspicious activity to the LA County Sheriff's Department, Lomita Station at 310-539- 1661. UPCOMING CITY MEETINGS City Council Meetings 09/24/18 at 7:00 p.m. Planning Commission Meeting 09/25/18 at 6:30 p.m. Traffic Commission Meeting 09/27/18 at 8:30 a.m. �, -.� RHCA ANNOUNCEMENTS p RHCA 2019 ANNUAL MEETING Deadline for Agenda Items is October 3l' Members wishing to place an item on the January 16, 2019 RHCA Annual Meeting agenda, please submit to the RHCA office a written description of the issue(s) and any requested action to be taken by the membership. Email your request to info@rhca.net or mail to RHCA, 1 Portuguese Bend Road, Rolling Hills CA 90274. Requests to add agenda items must be received in the RHCA office by 4:45PM on Wednesday, October 31, 2018. AGENDA CITY COUNCIL - CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 24, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of August 27, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for August 2018. RECOMMENDATION: Approve as presented. D. Authorization for the City Manager to Execute an Agreement with Konica Minolta Business Solutions to Purchase a Konica Minolta Bizhub C759 Multifunction Color Copier/Printer/Scanner and to Sign a Maintenance Service Agreement to Service the Copier. RECOMMENDATION: Approve as presented. E. Financial Statements for the Months of June, July and August 2018. RECOMMENDATION: Approve as presented. PRESENTATION Introduction of New City Manager, Elaine Jeng, P.E. ADJOURNMENT TO RECEPTION 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.08 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES TO CONSTRUCT A NEW 1,325 SQUARE FOOT DETACHED GARAGE, TO BE LOCATGED IN THE FRONT YARD WITH 490 CUBIC YARDS OF GRADING; TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT; AND FOR MINOR ADDITIONS TO THE RESIDENCE AT 38 PORTUGUESE BEND ROAD IN ZONING CASE NO. 940, (LOT 18-RH) ROLLING HILLS, CA (WHEELER). B. RESOLUTION NO. 2018.09 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT BETWEEN TWO LOTS AT 0 BUGGY WHIP DRIVE (LOT 175 -A -2 -MS) AND 25 CREST ROAD WEST (LOT 175 -A -1 -MS) IN ZONING CASE NO. 944 (CZYZYK / CHANDRAN). C. RESOLUTION NO. 2018.10 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW AND CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A 2,124 SQUARE FOOT MIXED -USE STRUCTURE AND 779 CUBIC YARDS OF GRADING IN ZONING CASE NO. 934 AT 8 CREST ROAD EAST, (LOT 192 -A -2 -MS) ROLLING HILLS, CA (JOHN TU). D. RESOLUTION NO. 2018-11 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT BEWTEEN TWO LOTS AT 3 MIDDLERIDGE LANE NORTH (PORTIONS OF LOT 11 -MR) AND 6 MIDDLERIDGE LANE NORTH (PORTIONS OF LOTS 12, 13, 14, AND 15-MR)TO ALTER THE LOTS BY 51,624 SQUARE FEET AND GRANTING A SITE PLAN AND VARIANCE IN ZONING CASE NO. 945, (TILLES / WILSON FAMILY TRUST). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF A REQUEST FOR A CONTRIBUTION OF CITY UTILITY FUNDS TOWARDS THE COST ASSOCIATED WITH REMOVAL OF A UTILITY POLE AT 38 SADDLEBACK ROAD. B. CONSIDERATION OF APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING FOR PREPARATION OF DOCUMENTS AND PROCESSING OF A SEWER LINE PROJECT IN ORDER TO TRANSFER A MUNICIPAL SEWER FACILITY TO THE LA COUNTY CONSOLIDATED SEWER MAINTENANCE DISTRICT (CMSD). C. REPORT ON SEWER LINE FEASIBILITY STUDY FOR THE CITY OF ROLLING HILLS CIVIC CENTER/MUNICIPAL TENNIS COURTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CLARIFICATION OF DEAD VEGETATION CLEARANCE ON STEEP SLOPES AND POSSIBLE AMENDMENT TO FIRE FUEL ORDINANCE (ROLLING HILLS MUNICIPAL CODE CHAPTER 8.30). B. DISCUSSION - CITIZENS COMMITTEE ON COYOTE MANAGEMENT. 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING JUNE 30, 2018. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dleringer Leah Mirsch Jeff Pieper Patrick Wilson September 5, 2018 Issue No. 18-17 PV Peninsula Situational Awareness Seminar, Thursday, Sept. 20, 4pm or 6:30pm, at Norris Pavilion, 501 Indian Peak Rd., RHE Learn best practices for personal safety; "See Something - Say Something", increase situational awareness, learn what to expect in Law Enforcement situations and an overview of "Run/Hide/Fight/Treat". This seminar is FREE, courtesy of all four Cities on the Peninsula, LA County Sheriff's Department and Palos Verdes Estates Police Department. Everyone is welcome. Save the date...Women's Club Fall Tea Thursday, October 18th The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend the Fall Tea on Thursday, October 18`h from 1 pm to 3pm at the Moen Home, 8 Caballeros Road. How to reduce or eliminate contamination in recyclables? Empty - Clean - Dry Empty: Remove any remaining food or liquid contents from the recyclable item before placing it in your trash bin; Clean: Lightly rinse the recyclable item with only a small amount of water to remove any remaining residue; and Dry: Gently shake out any excess water or let the recyclable item air-dry before placing it in a trash bin. The most common non-recyclables include: ropes, chains, batteries, diapers, latex gloves, food, clothing, cell phones, styrofoam and hard cover books. Iri Citywide Green Waste Collection II Wednesday, September 12th Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7:00am on Wednesday, September 12. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on 9/12. No bulky item pickup that day. Shred Day/eWaste Collection Saturday, September 29th, 10am-1 pm in the City Hall parking lot Republic Services will be holding a drive-thru Community Shred Day for Rolling Hills residents. The event will take place from 10am until 1 pm at City Hall, 2 Portuguese Bend Road in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. Coyote Control Coyotes are looking for food and to hunt down small pets that may be outside. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating lack of fear of humans, please report it immediately. The LA County Agricultural Commissioner's Office is actively addressing aggressive and bold coyotes. Please call City Hall at 310-377-1521 to report a coyote incident or to request coyote control services on your property. The City contracts with two vendors for coyote management. Fire Prevention Presentations on -screen! Residents that missed the previous Fire Prevention Seminars can watch them at their convenience at www.rolling-hills.org, click "Government" and scroll down to "Fire and Emergency Preparedness". Rolling Hills Emergency Notification System Have you signed up for the City's Emergency Notification System? In a disaster or emergency, the City will use its Emergency Notification System to call, email or text residents with public safety information for time sensitive situations, such as fires. The City encourages all residents to sign up for these emergency alerts by registering their cell phone numbers and email addresses on the City's website at www.Rolling-Hills.org and select "Emergency Notification" in the left hand column or residents can register in person at City Hall. Help reduce the risk of fire With severe fire danger, it is important that residents maintain the appropriate clearance between structures and vegetation and remove dead grasses, weeds and trees on their property. Dumping cut vegetation in canyons or on slopes is not allowed. Be sure that workers on your property do not smoke while they are working. Also, when weed or tree trimming equipment is being used, make sure there is a fire extinguisher present to put out any fires that may accidentally ignite. UPCOMING CITY MEETINGS City Council Meetings 09/10/18 Regular Meeting at 7:00 p.m. Canceled 09/24/18 at 7:00 p.m. Planning Commission Meeting 09/25/18 at 6:30 p.m. Traffic Commission Meeting 09/27/18 at 8:30 a.m. RHCA ANNOUNCEMENTS RHCA 2019 ANNUAL MEETING Deadline for Agenda Items is October 31' Members wishing to place an item on the January 16, 2019 RHCA Annual Meeting agenda, please submit to the RHCA office a written description of the issue(s) and any requested action to be taken by the membership. Email your request to info@rhca.net or mail to RHCA, 1 Portuguese Bend Road, Rolling Hills CA 90274. Requests to add agenda items must be received in the RHCA office by 4:45PM on Wednesday, October 31, 2018. eat/ Rd11449 W — page 2 AGENDA REGULAR MEETING CITY COUNCIL MONDAY, SEPTEMBER 10, 2018 CITY OF ROLLING HILLS 7:00 P.M. NOTICE There are no issues of emergent nature which require City Council action at the City Council meeting scheduled for Monday, September 10, 2018. Therefore, the meeting will be canceled. The next regular meeting of the City Council will be held on Monday, September 24, 2018 at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. LEAIMII HOW TO BE MISTED RLBI U ARE YOU PREPARED IF DISASTER STRIKES? Be ready and have a plan. Learn how at the PREPARED PENINSULA EXPO WHEN: Sunday, October 28th 12:00 p.m. — 3:00 p.m. WHERE: Norris Pavilion 501 Indian Peak Road Rolling Hills Estates, CA 90274 The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate residents and the broader community on emergency preparedness at the Prepared Peninsula Expo. The Prepared Peninsula Expo will feature dozens of exhibitors, demonstrations and equipment displays and provide an opportunity to learn how to protect yourself, your family and your pets in an emergency including step-by-step preparedness plans for your family and pets. Save de Date DR. LUCY JONES LECTURE BIG ONES: PREPARING FOR INCREASING RISK FROM NATURAL DISASTERS DATE: THURSDAY, OCTOBER 25, 2018 TIME: 7:00 PM LOCATION: RIDGECREST INTERMEDIATE SCHOOL 28915 NORTHBAY ROAD, RANCHO PALOS VERDES, CA 90275 CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson August 22, 2018 Issue No. 18-16 Unlimited green waste and bulky items collection schedule: Green Waste: Wednesday, 9/12 Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on September 12. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. Bulky Items: Wednesday, 10/3 This pick up is for household items only, no green waste, no construction materials, and no e -waste or automotive parts will be collected on Wednesday, October 3rd. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on October 3rd. For removal of large and heavy household items call Republic Services at 800-299-4898 to make special pickup arrangements. " Shred Day/eWaste Collection Saturday, September 29, 10am-1 pm, in the 6-M1SK City Hall parking lot. Stacked Trash Cans It is a common practice for the trash pickup personnel to stack the empty trash and green waste cans. Those residents who DO NOT wish to have their cans stacked, may place a placard in their trash yard area to indicate their preference. Such placards may be picked up at City Hall. Also, in an effort to help Republic Services better monitor service related issues, residents are encouraged to contact them directly at 800-299-4898 regarding missed pick-ups or other service related issues. HELP REDUCE THE RISK OF WILDFIRE! As a reminder, the City has been proactively enforcing the clearance of dead vegetation on all properties as of August 6. The City appreciates those residents who have already made the effort to clear dead vegetation from their properties. Since the City is in a Very High Fire Hazard Severity Zone, your efforts have made our City much safer through the removal of potentially hazardous fire fuel. However, the City cautions residents from dumping dead vegetation onto hillsides, canyons or ravines. This only adds to the potentially hazardous fire fuel found in those areas. Please make sure dead vegetation is properly disposed of by either using a wood chipper to create mulch or hauling the vegetation away. If you have any questions, feel free to contact City Hall at 310-377-1521. Fire Prevention Presentations on -screen! Residents that missed the previous Fire Prevention Seminars can watch them at their convenience at www.rolling-hills.org, click "Government" and scroll down to "Fire and Emergency Preparedness". SAVE THE DATE: PV Peninsula Situational Awareness Seminar, Thursday, Sept. 20, 4 or 6:30 pm, at Norris Pavilion, 501 Indian Peak Rd., RHE Learn best practices for personal safety; "See Something - Say Something", increase situational awareness, learn what to expect in Law Enforcement situations and an overview of "Run/Hide/Fight/Treat". This seminar is FREE, one at 4 pm and another at 6:30 pm courtesy of all four Cities on the Peninsula, LA County Sheriff's Department and Palos Verdes Estates Police Department. Everyone is welcome. Caballeros Nix ON! Saturday, August 25 Cocktails at 5:30 pm, Dinner at 6:30 pm At Tom and Carrie Liebs at 1 Acacia Road 600. Country Music by Boomer McLennan, and drool over Tom's Classic Car Collection!! We've got all kinds of horse power this year ! 860 per person. RSVP to Leah MIrsch, 910-541-8641 Rolling Hills parking reminders The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any roadways or in cul-de-sacs. Also, when parking along the roadway, please be sure that the vehicle does not block any equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. UPCOMING CITY MEETINGS City Council Meetings 08/27/18 at 7:00 p.m. Planning Commission Meeting 09/25/18 at 6:30 p.m. Traffic Commission Meeting 09/27/18 at 8:30 a.m. RHCA ANNOUNCEMENTS RH Tennis Club Community Meeting to Discuss Rules Concerning Use of Rolling Hills Tennis Courts, 9/25 at 5:30 pm Please join us on Tuesday, September 25 at 5:30 p.m. at the Rolling Hills Community Association Building, 1 Portuguese Bend Road, to share your opinion regarding rules concerning use of Rolling Hills tennis courts. License Agreement Requests Approved: 40 Eastfield for hedge in side easement; 77 Saddleback Road for landscaping in road easement; 3 & 6 Middleridge Lane North for lot line adjustment and vacation of interior easement. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 27, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA • PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of August 13, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. County of Los Angeles Department of Animal Care and Control FY 2018-19 Service Level Request. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.05. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A MAJOR MODIFICATION IN ZONING CASE NO. 916R AND AMENDING RESOLUTION NO. 2017-08 TO ALLOW MODIFICATION TO THE PREVIOUSLY APPROVED BASEMENT AND GRADING QUANTITIES AT 5 EL CONCHO IN ZONING CASE NO. 916, (LOT 10-GF) ROLLING HILLS, CA (DE MIRANDA). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. REQUEST FOR RECONSIDERATION OF SOUTHERN CALIFORNIA EDISON RULE 20A FUND EXCHANGE RATE WITH THE CITY OF PALOS VERDES ESTATES. 8. NEW BUSINESS A. FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING — COORDINATED INTEGRATED MONITORING PROGRAM (CIMP). 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON AUGUST 16, 2018 (ORAL). 10. MATTERS FROM STAFF A. AUTHORIZATION OF CAL OFFICE OF EMERGENCY SERVICES APPLICATIONS. B. DISCUSSION OF 33RD ANNUAL HOLIDAY OPEN HOUSE AND CONSIDERATION OF A DATE OF DECEMBER 10, 2018, 4-7 PM. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. A CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson August 8, 2018 Issue No. 18-15 Fire Department's Requirement — Key Box For life-saving or fire -fighting purposes, the Fire Department requires that a key box, with a key that is keyed for entry solely by LA County Fire Department, be installed on private properties where the access is restricted by a gate or other barrier. The key box shall be of an approved type listed in accordance with UL 1037 and shall be installed in an approved location. Prior to installing such box, consult with the local Fire Department as to the approved type and location of such a key box. Police Open House & Fire Expo On Saturday, 8/18 from 9am-1 pm, the City of Palos Verdes Estates (PVE) and LA County Fire Department will host a Police Open House and Fire Expo. Free admission, live demos and food. Event will be held at PVE Police Department, 340 PV Drive West, PVE. Pedestrian Safety Reminder Pedestrians should walk single -file, facing traffic, off the roadway, and when walking at night, wear light- colored/reflective clothing. Drivers are reminded to use additional caution during times in the morning and late afternoon when the sun is low in the sky or when it is foggy; and to use your sun visor and sunglasses when necessary. THE DANGERS OF SMOKING Smoking is a year-round fire hazard. The City is designated as a High Fire Hazard Severity Zone with plenty of vegetation susceptible to fire. Please be vigilant and use common sense to minimize the potential risk of fires caused by smoking. • Do not smoke in cars or on trails or roadsides. • Take care if you do smoke at home not to carelessly discard or leave lit cigars or cigarettes unattended. • Remind your guests, employees, and any contract workers of the smoking restriction sign posted at the entrance gate. Fire Fuel Abatement — Be Fire Safe! Just a reminder that residents were requested to clear the dead vegetation from their properties by Monday, August 6 to bring properties in compliance with the Fire Fuel Abatement Ordinance (RHMC Chapter 8.30). This requirement applies only to dead vegetation and includes areas that exceed the Fire Department's requirement of removing dead vegetation within 200 feet of a structure. We appreciate your cooperation. Recycling Center behind City Hall The recycling bins and green waste bin are for the use of City of Rolling Hills residents. A list of acceptable recyclables is posted on each bin. Please make sure to dispose only of the acceptable items in each bin. No appliances, electronics including cords and old phones, construction materials, and empty paint cans are allowed in the recycling center. Do not leave anything on the ground. Your cooperation is appreciated. lit Upcoming Citywide Green Waste and Bulky Items Pickup Dates: Green Waste: Wednesday, 9/12 Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on Wednesday, September 12. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on 9/12. No bulky item pickup that day. Bulky Items: Wednesday, 10/3 This pick up is for household items only, no green waste, no construction materials, no automotive parts will be collected on Wednesday, October 3`d. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on October 3`d. For removal of large and heavy household items call Republic Services at 800- 299-4898 to make special pickup arrangements. Community Shred Day/eWaste Collection Saturday, September 29, 10am-1 pm, in the City Hall parking lot. Dust off your boots... it's time for the Caballeros Nix 13130 ! Saturday, August 25 at 5:30 p.m. At Tom and Carrie Liebe at 1 Acacia Road 660, Country Music, and drool over Tom Classic Car Collection!! We've got all kinds of horse power this year ! • UPCOMING CITY MEETINGS City Council Meetings 08/13/18 and 08/27/18 at 7:00 p.m. Planning Commission Meeting 08/21/18 at 6:30 p.m. Traffic Commission Meeting 09/27/18 at 8:30 a.m. RHCA ANNOUNCEMENTS Vacancy on RHCA Nominating Committee The Nominating Committee is appointed each year. They meet as needed to collect and prepare names of interested members to present as candidates for the RHCA Board of Directors to the Board by November 1st for the annual election in January. Please submit a letter of interest to the RHCA office by August 3151. Include the following info: how long you have lived in the community, any experience and why you would like to serve on the Committee. License Agreement Requests Approved: Landscaping in south side easement, 5 Middleridge Lane North. Pending: Landscaping in roadside easement, 77 Saddleback Road; Lot line adjustment between 3 & 6 Middleridge Lane North. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 13, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL . PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Special Meeting of July 11, 2018, July 23, 2018 and August 6, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for June 2018. RECOMMENDATION: Receive and File. D. Consideration of a Resolution Adopting the 2018 Citywide Engineering and Traffic Survey. RECOMMENDATION: Approve as presented. E. Approval of the Purchase of New Financial Computer Software for the Finance Department. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS • A. CONSIDERATION OF A REQUEST FROM THE PALOS VERDES ART CENTER FOR AN ARTISTS STUDIO TOUR AT 14 CINCHRING ROAD AND 15 EASTFIELD DRIVE ON SATURDAY AND SUNDAY, OCTOBER 6 AND 7, 2018. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. DISCUSSION ON REDUCTION OF PEAFOWL POPULATION IN THE CITY OF ROLLING HILLS AND EXECUTION OF AN AGREEMENT WITH A PRIVATE TRAPPER. B. CONSIDERATION OF A REQUEST FOR GRANT WRITING CONSULTANT. C. REVIEW AND INTENTION TO AMEND THE CITY'S CONFLICT OF INTEREST CODE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson July 18, 2018 Issue No. 18-14 COMMUNITY WILDFIRE PROTECTION PLAN SEMINAR Wednesday, August 1, 2018 @ 7:00 PM at City Hall Insuring Your Home in the Very High Fire Hazard Severity Zone. All residents are welcome to attend. CABALLEROS CLINICS WITH "EXTREME WYLENE" World famous horse trainer "Extreme Wylene" Wilson, three -time US Mustang Makeover Champion is coming to Rolling Hills to conduct youth and adult horse and rider clinics. Youth Clinic: Saturday, July 21, Caballeros Arena, 9:30am-4:30pm Adult Clinic: Sunday, July 22, Caballeros Arena, 9:30am-4:30pm Caballeros Members: $150; Non -Members: $175; Youth $50; Adult $30. For further information on the clinic or to reserve your spot contact edenheins@gmail.com Construction on Palos Verdes Drive North and road closure The CalWater Company has started construction of the new water line along Palos Verdes Drive North. The eastbound lane of PV Drive North, just east of Portuguese Bend Road to Dapplegray Lane, is closed and will remain closed through mid -August. Please avoid that intersection and take alternative routes. Project information, including road closures, is available at pvpwaterproject.com or you can contact CalWater at pvpwaterproject@CalWater.com or 310-257-1400. Stacked Trash Cans It is a common practice for the trash pickup personnel to stack the empty trash and green waste cans. Those residents who DO NOT wish to have their cans stacked, may place a placard in their trash yard area to indicate their preference. Such placards may be picked up at City Hall during regular office hours. Coyote Sightings and Wildlife Management With multiple reports of coyotes in the community, residents are reminded to keep their small animals safe. • Feed your pets indoors or promptly remove food dishes when pets have completed their outdoor feeding. • Store bags of pet food indoors in a closed area. • Clear brush, fallen fruit and dense weeds from around your property. • Put trash in containers with tight lids. • Keep pets on a leash or in a pet run. DO NOT allow young children to walk pets alone. DO NOT run from coyotes or allow your pets to approach them. To report a coyote sighting or to receive a coyote control consent form call City Hall at 310-377-1521. Check out Rolling Hills on the Web Have you visited the City website recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. You can also sign up to receive notification of City Council meetings, Planning Commission meetings, Traffic Commission meetings and pending ordinances, as well as sign up for the City's Emergency Notification System and Breaking News. Observe Posted Speed Limits and Pavement Markings Be Aware that due to the rural nature of the City: • Children may be on roadways • Animals, both wild and domestic, roam the City • Equestrians ride on and along roadways • Drive with care Prepared Peninsula Expo Sunday, October 28th 12:00 p.m. — 3:00 p.m. Save the Date! The four cities on the Palos Verdes Peninsula are teaming up in an effort to educate residents and the broader community on emergency preparedness. The Prepared Peninsula Expo will provide an opportunity to learn how to protect yourself, your family and your pets in an emergency. UPCOMING CITY MEETINGS City Council Meetings 07/23/18 Special Meeting at 6:00 p.m. 07/23/18 Regular Meeting at 7:00 p.m. Cancelled Planning Commission Meeting 08/21/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. RHCA ANNOUNCEMENTS The RHCA has a vacancy on the Architectural Committee as the alternate voting member. Meetings are 1- 2 hours at 4:00 p.m. on the 1st and 3rd Tuesday of every month with occasional field trips at 3 p.m. The alternate attends all meetings and votes when a resident member is recused or absent. The term is 3 years. Please submit a letter of interest to the RHCA office by July 25, 2018. Please include the following info: how long you have lived in the community, why you would like to serve on the Committee and any experience with construction, remodeling or design. License Agreement Requests PENDING: 40 Eastfield Drive for landscaping in north side easement. **CITY OF ROLLING HILLS** **REGULAR CITY COUNCIL MEETING OF JULY 23, 2018 HAS BEEN CANCELED** The week beginning with July 1st, you should have received a letter from the City regarding a new pilot program proactively enforcing the removal of dead vegetation from all properties in the City of Rolling Hills. Below is a copy of the letter without the attachments and related references (Tips on Dead Vegetation Removal and the Municipal Code Fire Fuel Ordinance). TO: RESIDENTS OF THE CITY OF ROLLING HILLS SUBJECT: FIRE SAFETY — ENFORCEMENT OF DEAD VEGETATION REMOVAL ORDINANCE Dear Residents, The City of Rolling Hills has been designated by the state of California as a Very High Fire Hazard Severity Zone, which is the highest risk level. The history of brushfires within the City supports that designation. In an effort to reduce these extreme fire risks, in 2015 the City passed a Fire Fuel Abatement Ordinance (Ordinance Number 345, Rolling Hills Municipal Code Chapter 8.30,) requiring residents to keep their properties free from dead vegetation. Enclosed is a copy of RHMC Chapter 8.30. Over the past several months in response to the fires that have ravaged communities in California, the City Council has discussed the importance of removing dead vegetation, particularly weeds and grasses, to reduce fire hazards. While the Los Angeles County Fire Department performs annual inspections that require removal of dead vegetation within 200 feet of structures, the potential for hazardous fire fuel, such as dead brush and vegetation, remains within the City due to the large average parcel size. After several meetings and obtaining comments from residents, the City Council agreed at its June 25, 2018 meeting to implement a pilot program that provides for proactive enforcement of the City's Fire Fuel Abatement Ordinance to more effectively protect residents and their homes and animals. The purpose of this letter is three -fold: (1) to make sure all residents are aware of the existing ordinance; (2) to inform residents about the implementation of the pilot program; and (3) to explain how the proactive enforcement will be implemented. We are approaching this year's fire season, and it is important for residents who have not yet abated their dead vegetation to take timely action to do so. As such, the City is requesting that all property owners clear the dead vegetation from their properties by August 6, 2018 to bring properties in compliance with RHMC Chapter 8.30. It is important to stress that this pilot program applies only to dead vegetation and encompasses areas that exceed the L.A. County Fire Department's requirement of removing dead vegetation within 200 feet of a structure. The City will implement the pilot program by observing properties from roadways, easements, trails, and other accessible vantage points to identify dead vegetation, including weeds and grasses, that need to be removed from properties. The City will not access residents' private property to make these initial observations. If the City observes dead vegetation on a property, it will notify the property owners in writing that they are•in violation of the Fire Fuel Abatement Ordinance and that they will be given 30 days to come into compliance. Properties that continue in a state of noncompliance may be deemed a public nuisance and subject to regular code enforcement procedures. If you have any questions about this pilot program, want assistance understanding what constitutes proper brush clearance, or need extra time to comply with the Fire Fuel Abatement Ordinance, please feel free to call City Hall at (310) 377-1521. We appreciate your cooperation in working toward a safer City. Sincerely, Julia Stewart Acting Planning Director July 3, 2018 Issue No. 18-13 COMMUNITY WILDFIRE PROTECTION PLAN SEMINAR Wednesday, August 1 @ 7:00 PM at City Hall Insuring Your Home in the Very High Fire Hazard Severity Zone. All residents are welcome to attend. Fire Prevention Presentations on -screen! Residents that missed the previous two Fire Prevention Seminars can watch them at their convenience at www.rolling- hills.org, click "Government" and scroll down to "Fire and Emergency Preparedness". Rolling Hills City Council Adopts FY 18/19 Municipal Budget The City Council, on June 25, adopted the FY 2018/19 municipal budget. The annual budget is the City's resource allocation plan and serves as the blueprint for what will be accomplished by the City over the upcoming 12 months. The overall financial position of the City's General Fund remains strong with a projected year-end Fund Balance of $4,418,660 on June 30, 2019. The City maintains a very healthy reserve in case of a natural disaster and/or fiscal emergency so government and public services can continue. Also, due to the City's strong financial position, the City covered the residents' COLA increase scheduled for refuse collection for a fourth year in a row. The City Council and City staff strives to be great stewards of its fiscal resources while maintaining its outstanding municipal services. Help reduce the risk of fire Early in July, every resident was sent a notification that the City would be initiating a pilot program to proactively enforce the ordinance that requires the removal of dead vegetation. This is one of several strategies the City is undertaking to help reduce the risk of fire in Rolling Hills. If you haven't already, please make arrangements now to clear dead vegetation, especially dead weeds and grasses, from your property. This includes clearing brush from those areas on your lot that are located beyond the 200 feet from structures already required to be cleared by the Fire Department. The pilot program begins proactive enforcement on August 6, 2018. So, be sure to be ready. REMINDER: When weed or tree trimming equipment is being used, be sure there is a fire extinguisher present to put out any fires that may be accidentally ignited. Road Construction on Palos Verdes Drive North scheduled from July 9 until August 10 Expect delays due to full closure of the eastbound lane of Palos Verdes Drive North between Rolling Hills Road and Dapplegray Lane starting July 9th through August 10th for waterline installation. There will be a detour for eastbound traffic starting at Rolling Hills Road. Trash Reminder On your trash day do not block your driveway and access area to your trash enclosure and ask your workers/contractors to do the same. Your trash enclosure/trash cans must be accessible as early as 7:00 am and throughout the entire day. All refuse, including greenwaste must be bagged, bundled or in a container and cannot weigh more than 60 lbs. Summer Mosquito Reminders *As summer approaches, it is important to take the necessary precautions to ensure a mosquito free summer. Los Angeles County West Vector Control suggests that residents use insect repellants, or remain indoors in the early morning and evening hours. Residents should also make sure that doors and windows have tight -fitting screens to keep mosquitoes out; eliminate all sources of standing water, including: ornamental ponds, plastic wading pools, animal watering troughs, potted plants; and ensure that swimming pools, spas, and ponds are properly maintained. OUTDOOR LIGHTING REQUIREMENTS Don't forget... the wattage of light bulbs in outside light fixtures along walkways and driveway may be no more than 25 watts each, must cast downward utilizing opaque fixtures, may not exceed 18 inches in height and placed a minimum of 20 feet apart. Additionally, the wattage of light bulbs in light fixtures on pilasters and the exterior of structures must be no more than 40 watts; also, cast downward. Entry security lighting is allowed but must be no more than 150 watts and may not shine for more than five minutes. Uplighting of structures or trees; and lights within or on trees is not allowed. Light fixtures must be obscured/opaque and must be approved by the RHCA Architectural Committee. CABALLEROS CLINICS WITH "EXTREME WYLENE" World famous horse trainer "Extreme Wylene" Wilson, three -time US Mustang Makeover Champion is coming to Rolling Hills to conduct youth and adult horse & rider clinics. Youth Clinic: Saturday, July 21, Caballeros Arena, 9:30am-4:30pm. Adult Clinic: Sunday, July 22, Hix Arena, 9:30am-4:30pm Caballeros Members: $150; Non -Members: $175; Youth $50; Adult $30. For further information on the clinic or to reserve your spot contact edenheins@gmail.com UPCOMING CITY MEETINGS City Council Meetings 07/09/18 at 7:00 p.m. Planning Commission Meeting 07/17/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. RHCA ANNOUNCEMENTS Architectural Committee Vacancy Alternate Resident Member The RHCA has a vacancy on the Architectural Committee as the alternate voting member. Meetings are 1-2 hours at 4:00pm on the 1st and 3rd Tuesday of every month with occasional field trips at 3pm. The alternate attends all meetings and votes when a resident member is recused or absent. The term is 3 years. Please submit a letter of interest to the RHCA office by July 25, 2018. Please include the following info: how long you have lived in the community, why you would like to serve on the Committee and any experience with construction, remodeling or design. AGENDA CITY COUNCIL. CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 9, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR • Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 25, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills RECOMMENDATION: Approve as presented. C. Approval of an Agreement with Animal Pest Management Services, Inc. for up to $24,500 to Provide Coyote Control Services. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.06 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT OF TWO LOTS AT 1 RANCHERO ROAD (PORTIONS OF LOT 6 -FT) AND 51 PORTUGUESE BEND ROAD (LOT 7 -FT) TO CREATE ONE LOT IN ZONING CASE NO. 941 (JOHNSON). The project has been determined to be categorically exempt (Class 5) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15305. B. RESOLUTION NO. 2018-07 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR TWO AS -BUILT RETAINING WALLS THAT EXCEED 3 FEET IN HEIGHT AND A VARIANCE FOR TWO AS -BUILT WALLS ONE OF WHICH IS A WALL LOCATED ALONG A PERVIOUSLY PAVED PATHWAY THAT EXCEEDS THE MAXIMUM PERMITTED 5 FOOT WALL HEIGHT AND EXCEEDS THE PERMITTED 2.5 FOOT HIGH WALL AVERAGE AND THE SECOND OF WHICH IS A WALL BEHIND A PERMITTED ACCESSORY STRUCTURE THAT ENCROACHES INTO THE PROPERTY SETBACK AND EXCEEDS THE PERMITTED 2.5 FOOT HIGH WALL AVERAGE, AT 3 POPPY TRAIL, (LOT 8 -PT), ROLLING HILLS, CA (JONAS) IN ZONING CASE NO. 942. The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. C. CONSIDERATION OF RESOLUTION NO. 1227 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING THE 2018 CITYWIDE ENGINEERING AND TRAFFIC SURVEY FOR STREETS SPECIFIED THEREIN. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. . DISCUSSION FOR SHARING EMERGENCY PREPAREDNESS RESOURCES WITH THE CITY OF RANCHO PALOS VERDES (RPV), INCLUDING RPV STAFF TIME, TO ASSIST THE CITY OF ROLLING HILLS IN ITS EMERGENCY PREPAREDNESS EFFORTS AND DIRECTION FROM CITY COUNCIL TO STAFF. • B. RESOLUTION NO. 1226 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING AND MODIFYING ROLLING • HILLS FEES BY REDUCING THE BUILDING AND CONSTRUCTION FEES MULTIPLIER FROM 2.5 TO 2.25 TIMES THE ESTBALISHED LOS ANGELES COUNTY BUILDING PERMIT FEES AND RESCINDING RESOLUTION NOS. 1218 AND 1220. 9. CLOSED SESSION NONE. 10. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson June 20, 2018 Issue No. 18-12 Wishing You a Safe & Happy 4th of July! Rolling Hills City Hall will be closed on Wednesday, July 4th in observance of Independence Day. The Rolling Hills City Council and staff wish all Rolling Hills residents a safe and happy 4th of July! Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584 immediately! Caballeros Movie Night �r Saturday, June 23 at 6:30 pm Delgado's Patriot Farm at 34 Saddleback Road. Free to Caballeros members & their guests! RSVP to caballeros.rh@gmail.com 4:4 Recycling & Waste Corner Upcoming unlimited green waste and bulky items pickup dates: Wednesday, September 12 — Green waste Wednesday, October 3 — Bulky items only • Shred Day/eWaste Collection Saturday, September 29, 10am-1 pm, in the City Hall parking lot. • Trash & Greenwaste Collection Did you know that trash bins cannot weigh more than 60 pounds when full? Please make sure your household members and workers are aware of the weight limit per bin. • Trash Truck Scooters You may see the trash scooter leave your street without picking up your trash. If this happens, it could mean the scooter was full and the driver will return later. • Did you know that there is a Drop-off Recycling Center Behind City Hall? No disposal of construction materials, eWaste, or hazardous waste is allowed at the City's Recycling Center. How to reduce or eliminate contamination in recyclables? Empty: Remove any remaining food or liquid contents from the recyclable item before placing it in a recycling container; Clean: Lightly rinse the recyclable item with only a small amount of water to remove any remaining residue; and Dry: Gently shake out any excess water or let the recyclable item air-dry before placing it in a recycling container. The most common non-recyclables include: ropes, chains, batteries, diapers, latex gloves, food, clothing, cell phones, styrofoam and hard cover books. Fire Prevention Presentations on -screen! Residents that missed the previous three Fire Prevention Seminars can watch them at their convenience at www.rolling- hills.org, click/tap "Government" and scroll down to "Fire and Emergency Preparedness". SAVE THE DATE: THE NEXT COMMUNITY WILDFIRE PROTECTION PLAN SEMINAR IS SCHEDULED AT 7:00 PM ON WEDNESDAY, AUGUST 1 - Insuring Your Home in the Very High Fire Hazard Severity Zone. It will be held at City Hall. All residents are welcome to attend. Before you start any improvement project — Rule of Thumb... Three approvals including department stamps and signatures are required: 1. City Planning Department (310-377-1521) 2. Rolling Hills Community Association (310-544-6222) 3. Building and Safety Department • Los Angeles County Building and Safety Dept. 310 534-3760 OR • Willdan Engineering Building and Safety Dept. 562-908- 6200 ext. 6281 Before starting ANY improvement to your property, you should contact the Planning Department to determine what APPROVALS AND PERMITS are required for the project. The Planning Department's review focuses on ensuring that the project meets the City's zoning regulations. RHCA's review focuses on any exterior work. The Building and Safety Department's review focuses on building standards, issuance of permits and follow up with inspections. A list of sample projects requiring approvals and permits can be found on the City's web site at: http://rolling-ills.org/DocumentCenter/Home/View/280 WEED ABATEMENT ...BE FIRE SAFE On June 1st, the LA County Fire Department commenced inspections of properties for compliance with fire prevention weed abatement standards. Weed abatement standards are strictly enforced and are designed to reduce the likelihood of residential structures becoming involved in a wildfire. Please evaluate the vegetation on your property, including the canyons, and remove any dead vegetation beyond the Fire Department's required 200 - foot distance from structures to help keep your neighbors and the entire community safe. For information regarding brush clearance call LA County Fire Department Station 56, ph: 310- 377-1584. RHCA ANNOUNCEMENTS RHCA office will be closed on July 4th in observance of Independence Day Holiday. License Agreement Requests License request for 40 Eastfield Drive for hedge in side easement is scheduled for consideration at the July 5' Board of Directors meeting. UPCOMING CITY MEETINGS City Council Meetings 06/25/18 at 7:00 p.m. Planning Commission Meeting 07/17/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 25, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. . OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes -Regular Meeting of June 11, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of May 2018. RECOMMENDATION: Approve as presented. D. County of Los Angeles Department of Animal Care and Control FY 2018/19 Agreement Renewal for Animal Control Services. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONTINUED PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1222 ADOPTING THE 2018/19 FISCAL YEAR BUDGET AND RESOLUTION NO. 1223 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. REPORT AND PRESENTATION FROM DEAD VEGETATION ENFORCEMENT AD HOC SUBCOMMITTEE MEETING. B. CONSIDERATION OF A TWO-YEAR EXTENSION AND AMENDMENT OF A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND MCGOWAN CONSULTING LLC FOR COMPLIANCE ASSISTANCE WITH THE MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT. C. CONSIDERATION OF MEMORANDUM OF AGREEMENT — TORRANCE AIRPORT STORMWATER INFILTRATION PROJECT STAKEHOLDER GROUP — PRELIMINARY DESIGN WORK COST SHARING AGREEMENT. D. CONSIDERATION OF SOUTHERN CALIFORNIA EDISON RULE 20A FUND EXCHANGE WITH THE CITY OF PALOS VERDES ESTATES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. CLOSED SESSION A. GOVERNMENT CODE SECTION 54957 PUBLIC EMPLOYEE APPOINTMENT TITLE: CITY MANAGER 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerks office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson June 6, 2018 Issue No. 18-10 LOCAL FIRE HAZARDS .. . EXTRA CARE NEEDED The threat of fire is always a serious local concern. The Los Angeles County Fire Department began their inspections of properties for compliance with fire prevention weed abatement standards on June 1st. Weed abatement standards are strictly enforced and are designed to reduce the likelihood of residential structures becoming involved in a wildfire. As a reminder, you should clear 3-4 feet around any fire hydrants located on your property. For more information regarding brush clearance on your property, contact Los Angeles County Fire Department Station 56 on Crest Road at 310-377- 1584. Caballeros Join Caballeros for a discussion of equine health, performance and first aid clinic with Dr. Grant Garcia. When: Saturday, June 9 at 3:00 pm. Where: Delgado's Patriot Farm at 34 Saddleback Road. 4t, � Movie Night Saturday, June 23 at 6:30 pm Delgado's Patriot Farm at 34 Saddleback Road Free to Caballeros members & their guests! RSVP to caballeros.rh@gmail.com PVP Water Reliability Project Cal Water Open House — June 21st 10 am -12 pm at PV High School Come learn about the PVP Water Reliability Project to construct seven miles of new drinking water pipeline and appurtenant facilities beginning in June. Information will be provided on the proposed road closures. Thursday, June 21 from 10 am to 12 pm at Palos Verdes High School. Please RSVP by email to PVPWaterProject@calwater.com. Traffic Impacts: Closure of Palos Verdes Drive North, every day from July 9 to August 10 - eastbound lane between Dapplegray Lane and Dapplegray Elementary School. There will be a detour for eastbound traffic starting at Rolling Hills Road. There will also be partial lane closures along Crenshaw Boulevard between PV Drive North and Crest Road from the end of 2018 to Spring 2019. Driver Safety/Courtesy Around Horses While on Roadway Residents are reminded about the responsibility of drivers slowing down and avoiding making noises when passing horses. Vehicles speeding past horses, revving engines, and honking are an increasing danger to horses, riders and drivers as the horses could unexpectedly react after being startled causing a public safety hazard. Please utilize care and caution when driving near a horse. Let's keep Rolling Hills a special place for equestrians by providing horses the courtesy and respect that they deserve. Are Your Waste Bins in Your Service Yard? Sometimes during property maintenance and cleaning efforts trash and greenwaste bins are moved to a more convenient place on the lot to enable more expedient clean up. Please make sure your household members and workers are placing the bins back in the service yard on trash pick up days to ensure that waste pick up is not missed. ROLLING HILLS CRIMES REPORTED For the time period May 13 - May 26, 2018 None reported. Summer Pet Safety Reminder... Along with the beautiful gardens that arrive in the spring and summer months comes a less desirable addition to those beautiful plants and flowers...snails. Unfortunately, some products used to control snails are poisonous to pets. The active ingredient in many commonly used snail baits is a compound called metaldehyde which is poisonous to pets; and snail bait is formulated in chewable pellets that are flavored with molasses, apple and bran to attract the snails which dogs find a tasty treat as well. In a community where there is no leash law it is extremely important to remind gardeners and those that care for your property to be extremely careful when applying or storing snail baits and, when possible, choose a pet friendly alternative. • RHCA ANNOUNCEMENTS 50+ Luncheon, Saturday, June 9 at 11:30 am The next Rolling Hills 50+ Luncheon will be at the Feld home, 13 Georgeff Road, on Saturday, June 9 at 11:30 am. Cost is $25 per person. Wear red, white & blue. RSVP ASAP to Maureen Hill at 310 377-2181. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 40 Eastfield Drive - for as -built steps and a new ficus hedge in side easement; 5 Middleridge Lane North - license for as -planted hedge in south easement. DENIED: None. Too Toxic to Trash? Free Household Hazardous & E -Waste Recycling Roundup Saturday, June 16, 9 am -3 pm American Honda, 1919 Torrance Blvd., Torrance. For more information call 800-238-0172. UPCOMING CITY MEETINGS City Council Meetings 06/11/18 and 6/25/18 at 7:00 p.m. Planning Commission Meeting 06/19/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 11, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWWROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of May 14, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of April 2018. RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for April 2018. RECOMMENDATION: Receive and file. E. City Council Finance/Budget/Audit Committee Meeting Notes of May 21, 2018. RECOMMENDATION: Receive and file. F. City Council Dead Vegetation Enforcement Subcommittee Meeting Notes of May 21, 2018 RECOMMENDATION: Receive and file. G. Biennial Review of the City of Rolling Hills Conflict of Interest Code. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. CONSIDERATION OF RESOLUTION NO. 1222 ADOPTING THE 2018/19 FISCAL YEAR BUDGET AND RESOLUTION NO. 1223 ESTABLISHING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR THE CITY OF ROLLING HILLS AND CONSIDERATION OF: (1) RESOLUTION NO. 1222: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE FY 2018-19 CITY OF ROLLING HILLS BUDGET INCLUDING THE ANNUAL REPORT ON: GENERAL FUND; COMMUNITY FACILITIES FUND; MUNICIPAL SELF INSURANCE FUND; REFUSE COLLECTION FUND; SOLID WASTE CHARGES; TRAFFIC SAFETY FUND; TRANSIT FUND -MEASURE R; TRANSIT FUND -MEASURE M; TRANSIT FUND -PROPOSITION A; TRANSIT FUND -PROPOSITION C; COPS AND CLEEP FUND; UTILITY FUND; AND CAPITAL PROJECT FUND FOR FISCAL YEAR 2018-19; AND (2) RESOLUTION NO. 1223: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 2018-19 FISCAL YEAR GANN APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. 7. OLD BUSINESS A. UPDATE AND DISCUSSION OF THE LOS ANGELES COMMUNITY CHOICE ENERGY (LACCE) PROGRAM (ORAL). 8. NEW BUSINESS A. CONSIDERATION OF PARTICIPATION IN THE ENERGY UPGRADE CALIFORNIA PROGRAM TO PROMOTE ENERGY CONSERVATION AND ADOPTION OF RESOLUTION NO. 1225 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CONSENTING TO THE INCLUSION OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE ENERGY UPGRADE CALIFORNIA PROGRAM TO PROMOTE ENERGY CONSERVATION, UTILIZE ENERGY FROM RENEWABLE RESOURCES, AND REDUCE GREENHOUSE GAS EMISSIONS. B. REPORT AND ADOPTION OF A RESOLUTION AFFIRMING THE EXISTING FRANCHISE FEE REMITTED BY COX INC., AND ADOPTION OF RESOLUTION NO. 1224 OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AFFIRMING THE EXISTING FRANCHISE FEE REMITTED BY COX INC., DBA COX COMMUNICATIONS, LLC A DELAWARE CORPORATION. C. REPORT AND PRESENTATION FROM DEAD VEGETATION ENFORCEMENT AD HOC SUBCOMMITTEE MEETING. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. CLOSED SESSION A. PUBLIC EMPLOYMENT GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT ' Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will he considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-152/ at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson May 23, 2018 Issue No. 18-10 City Hall closed Monday, May 28th City Hall will be closed on Monday, May 28 in observance of the Memorial Day Holiday. Rolling Hills City Council and staff wish you a wonderful holiday weekend. City Hall will re -open on Tuesday, May 29`h at 7:30 am. Holiday Trash Collection Schedule There will be no trash or green waste collection on Monday, May 28`h. If your trash/green waste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. COMMUNITY WILDFIRE PROTECTION PLAN Prepping For Fire, A neighborhood Case Study Seminar, June 6 at 7 PM at City Hall Speaker: Ellen Mackey, Senior Ecologist with the Metropolitan Water District of So. California. The video -recordings from the previous seminars are available at www.Rolling-Hills.org/index.aspx?nid=78 SAVE ADDITIONAL DATE: Wednesday, August 1st - Insuring Your Home in the Very High Fire Hazard Severity Zone. Check out Rolling Hills on the Web Have you visited the City website recently? If you haven't, check it out at www.Rolling-Hills.org. The site contains many valuable resources and the City is continually posting new information for residents. Whether you are looking for information about the view preservation complaint process, brush clearance, development standards, or the complete City Municipal Code, they can all be found on the City's website. You can also sign up to receive notifications of City Council meetings, Committee meetings and pending ordinances, as well as sign up for the City's Emergency Notification System. Before you start any improvement project — Rule of Thumb... • Three approvals including department stamps and signatures are required: 1. City Planning Department 310-377-1521 2. Rolling Hills Community Association 310-544-6222 3. Building and Safety Department • Los Angeles County Building and Safety Dept. 310 534-3760 OR • Willdan Engineering Building and Safety Dept. 562-908- 6200 ext. 6281 Before starting ANY improvement to your property, you should contact the Planning Department to determine what APPROVALS AND PERMITS are required for the project. The Planning Department's review focuses on ensuring that the project meets the City's zoning regulations. RHCA's review focuses on any exterior work. The Building and Safety Department's review focuses on building standards, issuance of permits and follow up with inspections. A list of sample projects requiring approvals and permits can be found on the City's web site at: http://rolling-hills.org/DocumentCenter/HomeNiew/280 PVP Water Reliability Project, Cal Water Open House — June 21, 10am-12pm at PV High School Come learn about the PVP Water Reliability Project to construct seven miles of new drinking water pipeline and appurtenant facilities beginning in June. Information will be provided on the proposed road closures. Thursday, June 21 from 10 am to 12 pm at Palos Verdes High School. Please RSVP by email to PVPWaterProject@calwater.com. Rolling Hills Safety Reminders Off -road Motorcycles, ATVs & Side -by -Side Utility Vehicles Residents are reminded that it is a violation of the City's Municipal Code to operate off -road motorcycles, ATVs and Side -by -Side utility vehicles on the roads and trails in Rolling Hills. Golf carts and utility vehicles are allowed only if they are licensed and operated by a licensed driver. Solicitors - Residents are also reminded to be wary of solicitors. It is unusual for solicitors to be going door to door and suspicious activity should immediately be reported to the Sheriff's Department at 310-539-1661. ROLLING HILLS CRIMES REPORTED For the time period April 20 - May 12, 2018 None reported. RHCA ANNOUNCEMENTS 50+ Luncheon, Saturday, June 9 at 11:30am The next Rolling Hills 50+ Luncheon will be at the Feld home, 13 Georgeff Road on Saturday, June 9 at 11:30am. Cost is $25 per person. Wear red, white & blue. RSVP ASAP to Maureen Hill at 310 377-2181. Public Hearing, June 7 at 8:00am to discuss the FY 2018-2019 budget Thursday, June 7th at 8:00am at the RHCA office. Copies of the draft budget are available at the RHCA office 310- 544-6222. Office will be closed on Monday, May 28 in observance of the Memorial Day Holiday. License Agreement Requests License Request for landscaping stairway and easement — Tonsich, 40 Eastfield Drive. discussed at the June 7 RHCA Board meeting. hedge in Will be UPCOMING CITY MEETINGS City Council Meetings 06/11/18 at 7:00 p.m. Planning Commission Meeting 06/19/18 at 6:30 p.m. Traffic Commission Meeting 07/26/18 at 8:30 a.m. FAQs ABOUT THE VIEW PRESERVATION ORDINANCE (RHMC Chapter 17.26) On October 23, 2017, the Rolling Hills City Council amended the View Preservation Ordinance establishing an advisory process for the restoration of views due to vegetation obstruction. The following are brief answers to frequently asked questions regarding the amended Ordinance. For the entire. Ordinance go to http://rolling-hills.org/index.aspx?NID=130. What is the purpose of the View Preservation Ordinance? The City recognizes the contribution of views to the overall character and beauty of the City, as well as the aesthetic value of trees and vegetation. The City realizes that these conflicting desires may lead to disputes related to view obstruction. The View Preservation Ordinance seeks to establish a process by which persons may seek to preserve and restore views; and establishes a list of factors to be considered in determining appropriate actions to restore views and protect trees, while preserving property owners' rights. How is view defined? "View" means a visually impressive scene or vista, such as the Pacific Ocean, off -shore islands, mountains, lightsof the Los Angeles basin, the Palos Verdes Hills and canyons, the Los Angeles Harbor and/or Long Beach Harbor, and similar, as observed from a viewing point and may be observed from one or more viewing points. A view may be panoramic. From where on my property can view(s) be protected? "Viewing point" means any view from the primary living area or active use area of a primary residence, excluding views from minor rooms, such as garages or closets, and also includes views from accessory buildings or structures, including pool decks and gazebos.: From where on my property are view(s) not protected? The viewing point does not . include views from animal pens, aviaries, corrals, greenhouses, porte cocheres, riding rings, run-in sheds, sheds, stable/barns, free-standing storage rooms, and tack rooms. At what point in time can a view be protected? The process established by the Ordinance allows a homeowner to seek to preserve and restore view(s) which existed at any time since the purchase of the property, with evidence that a view existed during that time (pre-existing view). What is the process for restoring my pre-existing view once it is blocked? The simplest way in which to restore your view once it is blocked is to approach your neighbor (vegetation owner) and seek to informally resolve the impairment. If an agreement cannot be reached, a mediator may become involved to help advise the parties. If the parties are unsatisfied, the issue can be brought before the City's Committee of Trees and Vegetation (CTV) for an advisory opinion. If either party is still unsatisfied, the City Council may consider the issue and provide an advisory recommendation. The process is illustrated in the flowchart below. View Preservation Ordinance Flowchart Initial Reconciliation 1 Neighbor to Neighbor • Refer to Ordinance • Include evidence 4 - Agreement reached? Yes Mediation Advisory Recommendation • Mediator review Agreement reached? Yes Note: This is only a summary. For more information, see Chapter 1726 of the RJIMC at http://rolling-hills.org/indocaspx/N11:130 or contact City Hall at 310-377-1521. 1{ Committee on Trees and Views CCTV) Advisory Recommendation • 52,000 fee min • Staff review • CTV public hearing l Agreement reached?• i No Further Action Yesj What if my neighbor disagrees with the advisory recommendation and does not want to comply? If the vegetation owner does not participate in mediation or mediation is unsuccessful, or if either or all parties disagree with an advisory opinion given by the CTV or City Council, then the parties may proceed to binding arbitration or a court of law. What is binding arbitration? Binding arbitration is a means of resolving a dispute outside of a courtroom in which the decision is binding upon the disputing parties. Except under very limited circumstances, decisions made in binding arbitration must be honored and cannot be appealed to a court of law. If parties choose binding arbitration, the City will contribute financially towards it. How long does the process take? It depends. An informal resolution between neighbors could take a matter of days and is the simplest process. However,.a dispute that goes through a mediator, CTV, City Council, and binding arbitration may take several months if not longer. What factors are considered in determining whether a preexisting view has been obstructed? 1. The view point(s) from which the view is observed 2. The extent of the view obstruction 3. The quality of the view 4. The extent to which the vegetation has grown to obscure the view 5. The extent to which the vegetation preserves, privacy, screens wind, conserves energy, and / or controls climate 6. The extent to which the vegetation owner can establish the earliest known date when the vegetation was planted or existed 7. The degree to which the complainant diligently tried to protect and maintain the view What factors are considered in determining the appropriate restorative actions? 1. The variety of tree, its projected growth, and maintenance requirements 2. The aesthetic quality of the tree 3. The location, design or use of the tree 4. Soil stability provided by the tree 5. The extent to which the vegetation owner can establish the earliest known date when the vegetation was planted or existed 6. Privacy and wind screening provided by the tree 7. Energy conservation, shade/climate control provided by the tree 8. Wildlife habitat provided by the tree Decision • enforceable (Code of Civil Proc. Sect. 1280) City Council 1 Advisory Recommendation • 2/3rds of CTV fee • Staff review • Council public hearing l Agreement reached? Yes, 1No 4 - Binding Arbitration WEED ABATEMENT ...BE FIRE SAFE On June 1st, the LA County Fire Department will commence inspections of properties for compliance with fire prevention weed abatement standards. Weed abatement standards are strictly enforced and are designed to reduce the likelihood of residential structures becoming involved in a wildfire. Please evaluate the vegetation on your property, including the canyons, and remove any dead vegetation beyond the Fire Department's required 200 -foot distance from structures to help keep your neighbors and the entire community safe. For information regarding brush clearance call LA County Fire Department Station 56, ph: 310- 377-1584. Caballeros Pancake Breakfast... Don't miss the annual Caballeros Pancake Breakfast! This year's event will take place at Hesse's Gap Riding Ring on Poppy Trail on Sunday, May 20, from 10 AM to noon. Fun for the whole family! Adults $10, Children $5. Caballeros Members FREE. What To Do About Bees? It is bee swarming season. If you find bees anywhere on your property, the best practice is to have the hive and hive structure removed by a professional beekeeper so that the bees do not return. Rolling Hills Safety Reminders Off -road Motorcycles, ATVs & Side -by -Side Utility Vehicles Residents are reminded that it is a violation of the City's Municipal Code to operate off -road motorcycles, ATVs and Side -by -Side utility vehicles on the roads and trails in Rolling Hills. Golf carts and utility vehicles are allowed only if they are licensed and operated by a licensed driver. Be wary of solicitors. It is unusual in the City of Rolling Hills for solicitors to be going door to door and suspicious activity should be reported to the LA County Sheriff's Department at 310-539-1661. Here's the scoop...pick up the poop To help prevent storm water contamination and be neighborly, please pickup after your dog. All dog waste should be bagged and disposed of with regular household garbage. COMMUNITY WILDFIRE PROTECTION PLAN Prepping Fore Fire: A Neighborhood Case Study Seminar - June 6 at 7 PM at City Hall Speaker: Ellen Mackey, Senior Ecologist with the Metropolitan Water District of So. California. The video -recordings from the previous seminars are available at www.Rolling-Hills.org/index.aspx?nid=78 SAVE THE DATE: August 1' - Insuring Your Home in the Very High Fire Hazard Severity Zone. All residents are welcome to attend. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson May 9, 2018 Issue No. 18-9 puke' J BREAKFAST 4 RATTLESNAKE DANGER! Rattlesnakes and people seeking relief from the heat may end up in the same shady spot. In order to reduce the risk of hazardous encounters, it is important to be knowledgeable about snake habits. Reports of snake sightings have recently been received at City Hall. Snakes are fascinating creatures, but remember to keep your distance. Most wild creatures are best left alone in their natural habitat. Remember that during warm summer days, snakes will look for cool places, such as shade created by rocks and brush. Also remember that during cooler summer nights, snakes will move to warmer spots, such as asphalt or rocks. If you encounter a snake that requires handling, please call the Los Angeles County Department of Animal Care and Control at (310) 523-9566. Rolling Hills traffic and pedestrian safety reminders The Rolling Hills Traffic Commission reminds residents and visitors to obey local speed laws and stop signs. Pedestrians are reminded to walk single -file, facing traffic as close to edge of the road as possible. It is also a good idea when walking at night to wear light-colored/reflective clothing. Rolling Hills roadways are not safe for riding skateboards. The many steep, curving roadways make it difficult for motorists to see pedestrians and individuals on skateboards. ROLLING HILLS CRIMES REPORTED For the time period April 8 - April 20, 2018 None reported. RHCA ANNOUNCEMENTS FREE Green Waste Chipping - Monday, May 21 In preparation for the coming high -fire season, the RHCA will be offering free citywide chipping services to residents on May 21. A Newsletter was mailed to all residents with detailed information on how to participate in this program. If you did not receive the "Free Green Waste Chipping" newsletter or if you have any questions about this program, please call 310-544-6222 or email info@ncca.net License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. PENDING: 40 Eastfield Drive for landscaping in north side easement. UPCOMING CITY MEETINGS City Council Meetings 05/14/18 at 7:00 p.m. Planning Commission Meeting 05/15/18 at 6:30 p.m. Traffic Commission Meeting 05/24/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 14, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of April 23, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Lease Renewal of City Properties by and between the City of Rolling Hills and the Rolling Hills Community Association. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON MAY 10,2018 (ORAL). 10. MATTERS FROM STAFF A. UPDATE ON TENNIS COURT SEWER PROJECT — FUTURE OPTIONS.B. B. UPDATE ON TRAFFIC CITATIONS TO ALLOW TRAFFIC SCHOOL (ORAL). 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to each agenda item are available for review, in the City Clerk's office on after Ipm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1511 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 18, 2018 Issue No. 18-8 SHRED DAY & E -WASTE DROP OFF Saturday, April 28th, 10AM-1 PM /lam Republic Services will be holding a drive- thru Community Shred Day & eWaste for E -HASTE residents of Rolling Hills on Saturday, April 28. The event will take place from 10am until 1 pm in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: TVs, computers, gaming systems and cell phone. UNLIMITED HOUSEHOLD BULKY ITEMS PICKUP, Wednesday, May 9th This pick up is for household items only, no green waste, no construction materials, no automotive parts will be collected on Wednesday, May 9'h. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on May 9'h. For removal of large items such as refrigerators, please call Republic Services Customer Service at 800-299-4898 to make special pickup arrangements. 0 IFI Rolling Hills Tennis Social Club Cinco De Mayo Event Saturday May 5th, 2-5 PM Celebrate and bring your kids, family and meet your neighbors - Kids Jumpers & Super Slide — LIVE Mariachi Band - Free Tennis coaching clinic — Beat the Pro competition - The BEST Tacos, with Carne Asada, Chicken, Chorizo or Grilled Shrimp - Tortillas, Guacamole, Pico de Gallo, and Mango Salsa. Drinks include unlimited Margaritas, Beer, Wine and soft drinks. Reserve online your tickets now, Adults $35, Kids $10 at: https://rollinghillstennisclub.org/ RH Tennis Club Nominees For 2018-19 Officers: Treasurer -Tony Mian; Secretary -Lou Altman; Vice President - Alan Cherry; President -A. Bhumitra. To nominate someone else contact Kbehera@aol.com by May 2nd. REMINDER: Please don't litter As residents and visitors, we are very fortunate to enjoy such a beautiful community. As a reminder, not only for aesthetic purpose, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. Too Toxic to Trash? Free Household Hazardous & E -Waste Recycling Roundup Saturday, April 28th , 9AM-3PM RPV City Hall, 30940 Hawthorne Blvd. Paint and solvents, chemicals, e -waste and sharps will be accepted. Limit: 15 gallons or 121b of hazardous waste. No business waste accepted. For more information call 800-238-0172. Bees! Bees! Bees! The City has received several reports of bee activity recently. Following are a few reminders if you discover a swarm or hive of bees: avoid the area, keep children and pets away from the swarm or colony; notify a professional. If the swarm or colony is outside the home and not involving a structure, contact Los Angeles County West Vector Control at 800-825-3400 or a bee keeping firm of your choice. If the swarm or hive is inside the home or on a structure, residents should contact a licensed structural pest control company or bee keeping firm. For more information about biting and stinging insects, visit the Los Angeles County West Vector Control's web site at www.lawestvector.org Fire Prevention Presentations on -screen! Residents that missed the previous Fire Prevention Seminars can watch them at their convenience at www.rolling- hills.org, click "Government" and scroll down to "Fire and Emergency Preparedness". THE NEXT COMMUNITY WILDFIRE PROTECTION PLAN SEMINARS ARE SCHEDULED AT 7PM ON: June 6 -Prepping for Fire - A Neighborhood Case Study August 1 - Insuring Your Home in the Very High Fire Hazard Severity Zone Both seminars will be held at City Hall. All residents are welcome to attend. ROLLING HILLS CRIMES REPORTED For the time period February 25 - April 7, 2018 No crimes reported. RHCA ANNOUNCEMENTS Free Green Waste Chipping -Monday, May 21st In preparation for the coming high -fire season, the RHCA will offer free City wide chipping services to residents on Monday, May 21St. RHCA Newsletter will be mailed to all residents with detailed information on how to participate in this program. If you do not receive the "Free Green Waste Chipping" newsletter or if you have any questions about this program, please call 310-544-6222 or email info@ncca.net. License Agreement Requests To Use Easements PENDING: 68 Eastfield Dr. for a three -rail fence in the north side easement; and 40 Eastfield Dr. for landscaping in north side easement. UPCOMING CITY MEETINGS City Council Meetings 04/23/18 and 05/14/18 at 7:00 p.m. Planning Commission Meeting 05/15/18 at 6:30 p.m. Traffic Commission Meeting 05/24/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 23, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWWROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of Regular Meeting of October 9, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of March 2018. RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for March 2018. RECOMMENDATION: Receive and file. PRESENTATION Presentation of the SBCCOG/SCE Energy Leader Partnership Recognition Award Certificate to the City of Rolling Hills for Reaching Gold Tier Level in the Program 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING MARCH 31, 2018. B. FY 2018/2019 BUDGET PREPARATION DOCUMENTS. 1) FY 2(117/2018 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS. 2) FY 2018/2019 CONSUMER PRICE INDEX (CPI) ADJUSTMENT FOR BUDGET AND SOLID WASTE COLLECTION SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF ESTABLISHING A COYOTE CONTROL MANAGEMENT COMMITTEE (ORAL). B. REPORT AND DISCUSSION ON THE SHERIFF'S DEPARTMENT CORE DEPUTY'S SERVICES. 10. MATTERS FROM STAFF A. CONSIDERATION OF PROFESSIONALLY VIDEO RECORDING THE UPCOMING TWO FIRE PREVENTION SEMINARS FOR POSTING ON THE CITY WEBSITE. 11. CLOSED SESSION A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GOVERNMENT CODE SECTION 54956.8 PROPERTY: CIVIC CENTER AND PARKING AREA, TENNIS COURTS, RIDING RINGS, STORM HILL PARK CITY NEGOTIATOR: CITY MANAGER NEGOTIATING PARTIES: ROLLING HILLS COMMUNITY ASSOCIATION UNDER NEGOTIATION: LEASE PRICE 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make' reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 4, 2018 Issue No. 18-7 STABLE GUIDELINES The Planning Commission and City Council have passed a set of principles and standards for construction and remodeling of equestrian facilities within the City. These are meant to assist owners and architects when considering stable construction or alteration. A summary sheet and an abbreviated version of the guidelines are now available at City Hall and on the City of Rolling Hills website at http://rolling-hills.org/index.aspx?nid=95 and scroll down to "Stables". CABALLEROS CLINIC Saturday, April 14, 3:30-6:30 PM at 1 Middleridge Lane South Join us for an Equine Bodywork Demonstration by acclaimed practitioner, Will Friday. His interactive method releases tension and improves performance in Horses. $15 per person. RSVP Caballeros.RH@gmail.com CELEBRATE EARTH DAY 2018 Saturday, April 14, 2018 from 10AM-2PM Fun for the entire family! Free! Where: Sanitation Districts of Los Angeles County, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. CITYWIDE GREEN WASTE COLLECTION Wednesday, April 18th starting at 7 AM Don't miss this opportunity to reduce the risk of fire by clearing out any fire fuel on your property. Residents can dispose of unlimited green waste and get a head start on the required brush clearance and dead vegetation removal to increase fire safety in the community ahead of the fire season! Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on April 18th. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on April 18th. No bulky item pickup that day. SHRED DAY & E -WASTE DROP OFF April 28th, 10AM-1 PM Republic Services will be holding the annual drive-thru Community Shred Day for Rolling Hills residents on Saturday, April 28th. The event will take place from 10 AM until 1 PM at City Hall, 2 Portuguese Bend Road — in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. COYOTE REMINDERS ii. The City has received numerous coyote sightings. ie • Coyotes•are looking for food and to hunt down 0�j pets that may be outside. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. DO NOT: feed or provide water for coyotes or other wildlife; use plastic bags as trash containers; run from coyotes or allow your pets to approach them; and allow small domestic pets to run at large at any time or allow young children to walk pets alone. SAFETY TIP FOR ALL USERS OF TRAILS IN ROLLING HILLS While using the trails, it is a good practice to make a Amental note of the name of the trail you have entered and at any intersection with another trail. In case of an emergency, you will be better equipped to provide your location to the first responders. Rolling Hills Tennis Social Club Cinco De Mayo Event Saturday May 5th, 2-5 PM Celebrate and bring your kids, family and meet your neighbors - Kids Jumpers & Super Slide — LIVE Mariachi Band - Free Tennis coaching clinic — Beat the Pro competition - The BEST Tacos, with Carne Asada, Chicken, Chorizo or Grilled Shrimp - Tortillas, Guacamole, Pico de Gallo, and Mango Salsa. Drinks include unlimited Margaritas, Beer, Wine and soft drinks. Reserve online your tickets now, Adults $35, Kids $10 at: https://rollinghillstennisclub.org/ (10 2017-18 Assessment Dues Second Installment Payment Due April 10th Just a friendly reminder, that the second half installment payments are due on April 10. Any late payments acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions. RHCA Board Meeting, April 12 at 7:30 AM Due to the Spring Break holiday for the peninsula school district, the RHCA Board will be postponing the first Board meeting of April 5th to April 12th at 7:30 AM. All Board meetings are held at the RHCA office and all members are welcome to attend. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. PENDING: 68 Eastfield Drive for a three -rail fence in the north side easement. UPCOMING CITY MEETINGS City Council Meetings 04/09/18 and 04/23/18 at 7:00 p.m. Planning Commission Meeting 04/17/18 at 6:30 p.m. Traffic Commission Meeting 05/24/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 9, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - (1) Regular Meeting of March 26, 2018; and (2) Regular Meeting of October 9, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. City Council Finance/Budget/Audit Committee meeting notes of March 26, 2018. RECOMMENDATION: Receive and file. D. Consideration and Approval of the 2018/2019 City Council Committee Assignments. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.03 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR VARIANCES TO CONSTRUCT A NEW RETAINING WALL WITH A MAXIMUM HEIGHT OF UP TO 4 1/2 FEET LOCATED WITHIN A SETBACK AREA, AND ALLOW AN AS -BUILT PORTION OF A RIDING ARENA WITH A MAXIMUM 10 FOOT ENCROACHMENT LOCATED IN THE FRONT YARD SETBACK IN ZONING CASE NO. 937. FOR PROPERTY AT 11 SADDLEBACK ROAD. (LOT 48-1-RH and 48.2-RH). PROJECT IS CATEGORICALLY EXEMPT UNDER CEQA. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS • A. PENDING REGIONAL DECISION REGARDING RESIDENTIAL ONSITE WASTEWATER TREATMENT SYSTEMS (OWTS) FOR LOS ANGELES COUNTY. B. REPORT ON CITY COUNCIL FINANCE/BUDGET/AUDIT COMMITTEE RECOMMENDATIONS AND DISCUSSION. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. City Council Reorganization and Recognition of Mayor James Black, M.D. At the City Council meeting on Monday, March 26, 2018, City Council Members will reorganize, selecting a Mayor and Mayor Pro Tem. All residents are invited to join in welcoming the new Mayor and thanking Mayor Black for his year of service. Refreshments will be served. The meeting will begin at 7:00 pm in the Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills. Annual Children's Easter Party The Women's Community Club of Rolling Hills will be hosting its Annual Children's Easter Party on Sunday, March 25 at 1 PM at 34 Crest Road East. Residents are invited to bring their children and grandchildren to enjoy a puppet show! The Easter Bunny will be there. Those attending should bring their own Easter basket for the egg hunt and a blanket for children to sit on and watch the puppet show. CITYWIDE GREEN WASTE COLLECTION Wednesday, April 18th starting at 7 AM Don't miss this opportunity to reduce the risk of fire by clearing out any fire fuel on your property. Residents can dispose of unlimited green waste and get a head start on the required brush clearance and dead vegetation removal to increase fire safety in the community ahead of the fire season! Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 am on April 18'". All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on April 18tH No bulky item pickup that day. SAVE THE DATE: Shred Day & E -waste drop off April 28, 10AM - 1 PM at City Hall parking lot Prevent flooding and debris flow Residents are reminded to inspect the drainage devices on their property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. Additionally, as a resource to help prevent flooding and run- off, sand bags and sand are available at the following locations: Fire Station 56; behind the RHCA Building; and at Crest Road East (east of Eastfield Drive). Emergency Evacuation Planning Seminar for Large Animals — March 24th, 2-4 PM Sponsored by Caballeros of RH and the PVP Horsemen's Association. Learn how to plan, prepare and implement to lead your horses and other large animals to safety in case of emergency. It could save your horse's life. WHERE: Ernie Howlett Park. WHEN: Saturday, March 24, 2018. TIME: 2-4 PM. RSVP to Eden Fizulich edenheins@gmail.com CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 21, 2018 Issue No. 18-6 ere,'"\ c:� COMMUNITY WILDFIRE PROTECTION PLAN Right Plant, Right Place, Fire • ` - a) Edition Seminar , a. Q »�r April 4 at 7 PM at City Hall Speaker: Kitty Connolly, Executive Director, Theodore Payne Foundation. The first seminar was held at City Hall on February 28"). The video -recording from that meeting is available at www.Rolling-H ills.org/index.aspx?nid=78 SAVE ADDITIONAL DATES: Prepping for Fire - A Neighborhood Case Study - June 6'"• Insuring Your Home in the Very High Fire Hazard Severity Zone — August 1' RHCA ANNOUNCEMENTS 2017-18 Assessment Dues Second Installment Payment Due April 10th Just a friendly reminder that the first half installment payments for the 2017-18 RHCA Assessment Dues were due on December 10, 2017 and the second half installment payments will be due on April 10, 2018. Any late payments acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions about or if you have not received your Assessment Due bill. Road Repairs The RHCA will be doing road repairs at Portuguese Bend Road and Ranchero Road on March 26th and March 27th. One lane will be closed during this time. Please expect and plan for delays. Tree Trimming The RHCA will be conducting tree trimming on Eastfield Drive and Caballeros Road the week of March 19th. No roads or roadsides will be closed during this time. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 68 Eastfield Drive for a three -rail fence in the north side easement DENIED: None. SAFETY TIP FOR ALL USERS OF TRAILS IN ROLLING HILLS While using the trails, it is a good practice to make a mental note of the name of the trail you have entered and at any intersection with another trail. In case of an emergency, you will be better equipped to provide your location to the first responders. UPCOMING CITY MEETINGS City Council Meetings 03/26/18 and 04/09/18 at 7:00 p.m. Planning Commission Meeting 04/17/18 at 6:30 p.m. Traffic Commission Meeting 05/24/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 26, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA • PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR • Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. • A. Minutes - Regular Meeting of October 9, 2017 RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for February 2018. RECOMMENDATION: Approve as presented. D. Financial Statement for the Month of February 2018. RECOMMENDATION: Approve as presented. 5. CITY COUNCIL REORGANIZATION A. NOMINATION OF 2018-2019 MAYOR. B. COMMENTS FROM 2018-2019 MAYOR. C. NOMINATION OF 2018-2019' MAYOR PRO TEM. 6. PRESENTATION A. PRESENTATION TO MAYOR BLACK IN RECOGNITION OF HIS SERVICE DURING HIS 2017-2018 TERM AS MAYOR. B. COMMENTS FROM OUTGOING MAYOR. • 7. ADJOURNMENT TO RECEPTION 8. COMMISSION ITEMS A. RESOLUTION NO. 2018.04. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A SITE PLAN REVIEW AND VARIANCE TO RECONSTRUCT AN EXISTING 5' HIGH, 112' LONG RETAINING WALL WHICH ENCROACHES INTO THE SIDE YARD SETBACK AND WHICH WOULD NOT AVERAGE OUT TO 2 1/2 FEET, IN ZONING CASE NO. 938, AT 2910 PALOS VERDES DRIVE NORTH, (LOT 993-3-RH) (WONG). THE PROJECT IS CATEGORICALLY EXEMPT FROM CEQA REQUIREMENTS. 9. PUBLIC HEARINGS . NONE. 10. OLD BUSINESS NONE. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 12. MATTERS FROM STAFF 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (3/0) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 7, 2018 Issue No. 18-05 It's Almost Time to Spring Forward Daylight saving time begins on Sunday, March 11, 2018 at 2:00 a.m. Don't forget to set your clocks ahead one hour before you go to bed on Saturday night. Happy Spring! City Council Meeting, March 12th Proposed Stable & Corral Development Guidelines At the March 12th City Council meeting, City staff will be presenting a proposed set of guidelines for new stable and corral construction. The proposed guidelines are the result of meetings by the Planning Commission Stable Ad Hoc Committee and Caballeros members who were tasked to study and recommend development standards for a functional equestrian facility. Staff anticipates the City Council and public discussing the proposed guidelines for consideration and adoption. The meeting is scheduled to be held on LMonday, 3/12 at 7:00 PM at City Hall. 1 Dead Vegetation — Protect Your Property! With severe fire danger and recent evidence of the damage resulting from fires, it is important that residents maintain the appropriate clearance between structures and vegetation as required by the Fire Department. If you have questions about the clearance requirements, please call the Fire Department at 310- 377-1584. It is also very important that properties be cleared of dead trees, along with Palm tree fronds and vegetation, that serve as fuel for fire in areas of the property, including slopes and canyons, even if they are located beyond the 200 feet clearance required by the Fire Department. Residents should inspect their entire property for potential fire fuel and may wish to consult with their gardener, an arborist or tree service to assess trees and shrubs, and for constructive clearance methods to reduce dead vegetation that serves as fuel for fire while still ensuring protection from soil erosion. Emergency Evacuation Planning Seminar for Large Animals — March 24th, 2-4 PM Sponsored by Caballeros of RH and the PVP Horsemen's Association. Learn how to plan, prepare & implement to lead your horses and other large animals to safety in case of emergency. It could save your horse's life. WHERE: Ernie Howlett Park. WHEN: Saturday, March 24, 2018. TIME: 2-4 PM. RSVP to Eden Fizulich edenheins@gmail.com Seniors Lunch on March 15th at 11:30 AM A Seniors Lunch is scheduled for Thursday, March 15th at Plates restaurant located at the Promenade on the Peninsula, 550 Deep Valley Drive at the west end of the mall on the ground floor. Lunch is at 11:30 a.m. Cost is $20/pp with a pre -fixed menu of soup, salad and sandwich. Please RSVP to Maureen Hill at (310) 377-2181. Community Wildfire Protection Plan The City, together with the Rolling Hills Community Association and the LA County Fire Department, will hold a series of public meetings to educate the community on what can be done to protect ones property from wildfire. Experts in Wildfire Protection have been invited to address the public on different topics related to fire protection. The first seminar was held on February 28, 2018. UPCOMING SEMINARS AT CITY HALL: Right Plant, Right Place - Fire Edition- April 4'h Prepping for Fire - A Neighborhood Case Study -June 6th, Insuring Your Home in the Very High Fire Hazard Severity Zone — August 1 S` ROLLING HILLS CRIMES REPORTED For the time period February 11 - 24, 2018 None reported. RHCA ANNOUNCEMENTS 2017-18 Assessment Dues Second Installment Payment Due April 10th Just a friendly reminder that the first half installment payments for the 2017-18 RHCA Assessment Dues were due on December 10, 2017 and the second half installment payments will be due on April 10, 2018. Any late payments acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions about or if you have not received your Assessment Due bill. RHCA 2018 Board Election Results At the RHCA Annual Meeting, Thomas Heinsheimer and David McKinnie were elected to the Board of Directors for a three-year term. Following are the election results by candidate: Thomas Heinsheimer, 166 votes and David McKinnie, 173 votes. Congratulations to both Mr. Heinsheimer and Mr. McKinnie. License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None reported. PENDING: None reported. DENIED: None reported. WITHDRAWN: 15 Caballeros Road for pilaster and wall in road easement; and 15 Caballeros Road for landscaping in the road easement. UPCOMING CITY MEETINGS City Council Meetings 03/12/18 and 03/26/18 at 7:00 p.m. Planning Commission Meeting 03/20/18 at 6:30 p.m. Traffic Commission Meeting 03/22/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 12, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE. CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA • PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of October 9, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Assignment of Agreement with Jenkins & Hogin for City Attorney Services to Best Best & Krieger: RECOMMENDATION: Approve as presented. D. Correspondence from Republic Services confirming the following dates for the 2018 clean up events in the City of Rolling Hills: April 18 (green waste), April 25 (bulky items), April 28 (shred & e -waste), September 12 (green waste), September 26 (bulky items), September 29 (shred & e - waste). RECOMMENDATION:. Approve as presented. • 5. COMMISSION ITEMS A. RESOLUTION NO. 2018-02. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND VARIANCE TO LEGALIZE AND RETAIN PREVIOUSLY GRADED PATH AT THE REAR OF THE PROPERTY AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE. LOT IN ZONING CASE NO. 935, 1 MIDDLERIDGE LANE NORTH (LOT 15, 16, 17 -MR), ROLLING HILLS, CA. (CIPOLLA). THE PROJECT IS CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. 6. PUBLIC HEARINGS 7. OLD BUSINESS 8. NEW BUSINESS A. CONSIDERATION OF THE FISCAL YEAR 2017-2018 MID -YEAR BUDGET REVIEW AND APPROVAL OF FISCAL YEAR 2017-2018 BUDGET ADJUSTMENTS. - B. PRESENTATION AND ADOPTION OF PROPOSED'EQUESTRIAN FACILITY GUIDELINES FOR STABLE & CORRAL CONSTRUCTION. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS 12. CLOSED SESSION A. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT GOVERNMENT CODE SECTION 54957 . ' TITLE: CITY MANAGER B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GOVERNMENT CODE SECTION 54956.8 PROPERTY: CIVIC CENTER AND PARKING AREA, TENNIS COURTS, RIDING RINGS, STORM HILL PARK CITY NEGOTIATOR: CITY MANAGER NEGOTIATING PARTIES: ROLLING HILLS COMMUNITY ASSOCIATION. UNDER NEGOTIATION: LEASE PRICE ' 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson February 21, 2018 Issue No. 18-04 Community Meeting Wildfire Protection Plan, Wednesday, Feb. 28th @ 7:00 PM The City, together with the Rolling Hills Community Association and the LA County Fire Department will hold a series of public meetings to educate the community on what can you do to protect your home from wildfire. Experts in Wildfire Protection have been invited to address the public on different topics related to fire protection. The first lecture and guest speaker is scheduled as follows: HOME IGNITION PREVENTION Speaker: Chief Cliff Hunter, Retired Fire Marshal, Rancho Santa Fe Fire Protection District, Consulting All residents are invited to attend the community meeting at City Hall, Wednesday, February 28`h at 7:00 PM. SAVE THE DATE - Seminars scheduled for later in the year include: Right Plant, Right Place - Fire Edition- April 4'h Prepping for Fire - A Neighborhood Case Study -June 6'h Insuring Your Home in the Very High Fire Severity Zone — August 1', 2018. r PVP Water Reliability Project This spring, Cal Water will begin an important project 1 on the PV Peninsula that will improve the reliability of the drinking water system for generations to. come. Today, 90% of the residents on the PV Peninsula 1 depend on a single pipeline — which is nearly 60 years 1 old — for their drinking water. By installing seven miles of new drinking water pipelines and a new pump I station, Cal Water will help ensure the Peninsula is 1 better prepared for the future, both for everyday and 1 emergency needs. 1 1 Construction will begin in spring 2018 and is expected to be completed by the end of 2019. The majority of 1 the new drinking water pipeline will be routed through 1 the City of Rolling Hills Estates. The new drinking water pipeline and pump station will serve all 90,000 people! on the PV Peninsula. 1 1 Annual Children's Easter Party The Women's Community Club of Rolling Hills will be hosting its Annual `) Children's Easter Party on Sunday, March f - ' 25 at 1 PM- at 34 Crest Road East. Residents are invited to bring their children and grandchildren to enjoy a puppet show! The Easter Bunny will be there. Those attending should bring their own Easter basket for the egg hunt and a blanket for children to sit on and watch the puppet show. Celebrate Earth Day 2018 Celebrate our Earth with great booths and environmental exhibits. Fun for the entire family! Free! Saturday, April 14, 2018 from 10am-2pm Where: Sanitation Districts of Los Angeles County, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. Here's the scoop...don't pitch the poop A common way to get rid of dog waste is to "pitch" it over the fence and into the canyon or other open area. While this may be a convenient alternative, issues regarding storm water runoff, make this a less than desirable option. All dog waste should be disposed of with regular household garbage. For horse manure, the City's refuse hauler, Republic Services offers two convenient alternatives for disposal. If the manure is bagged or in a separate container weighing less than 60 lbs, residents can place it alongside their greenwaste and Republic will pick it up twice a week, on regular pickup days at no additional charge. Republic also offers manure bin service. For information regarding bin service, please contact Republic Waste Customer Service at 800-299- 4898 EQUESTRIAN TRAILS ARE NOT FOR MOTORCYCLE, ATV, OR BICYCLE USE Motorcycles or other motorized vehicles and bicycles are not permitted on equestrian trails in the City. If you observe anyone utilizing motorized vehicles or bicycles on trails, contact the Los Angeles County Sheriff's Department at (310) 539-1661 immediately. Your cooperation is appreciated. LITTER ALONG THE ROADWAYS We have received recent complaints of litter along roadways. Please report any litter violations to City Hall. SAVE THE DATE: SENIORS LUNCH ON MARCH 15TH AT 11:30 AM DETAILS TO BE ANNOUNCED ROLLING HILLS CRIMES REPORTED For the time period January 20 - February 10, 2018 None reported. RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. NONE REPORTED. UPCOMING CITY MEETINGS City Council Meetings 02/26/18 and 03/12/18 at 7:00 p.m. Planning Commission Meeting 03/20/18 at 6:30 p.m. Traffic Commission Meeting 03/22/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 26, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal �f any item from the Consent Calendar causing it to be considered under Council Actions: . A. Minutes —1) Regular Meeting of October 9, 2017; and 2) Regular Meeting of January 8, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills: RECOMMENDATION: Approve as Presented. C. Republic Services Recycling Tonnage Report for January 2018. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of January 2018. RECOMMENDATION: Approve as presented. E. Agreement for Interim City Manager. ' RECOMMENDATION: Approve as presented. F. Professional Services Agreement to Prepare a Sanitary Sewer Improvement Feasibility Study for the City of Rolling Hills' Civic Center Complex. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. RESOLUTION NO. 1221 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DENYING A REQUEST FOR MODIFICATIONS OF THE HEIGHT AND ROOF TYPE OF A PREVIOUSLY APPROVED ADDITION TO AND MAJOR REMODEL OF A SINGLE-FAMILY RESIDENCE AT 24 CINCHRING ROAD (LOT 18 -3 -CH), IN ZONING CASE NO. 932, (NAKAMURA). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA) PURSUANT TO SECTION 15301. B. ADOPTION OF A NON -BINDING CLIMATE ACTION PLAN WHICH INCLUDES ESTABLISHING A GREENHOUSE GAS EMISSIONS BASELINE, FORECASTING EMISSION REDUCTIONS, AND ESTABLISHING FUTURE REDUCTION TARGETS. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. FIRE FUEL REDUCTION AD -HOC COMMITTEE REPORT. 10. MATTERS FROM STAFF 11. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz February 7, 2018 Issue No. 18-03 �iderit's Day City Hall will be closed on Monday, February 19'h in observance of the Presidents' Day Holiday. City Council Public Hearing, Feb. 12th: Zoning Code Amendment to Permit Accessory Dwelling Units & ADU Application Fee The Second Reading of the Accessory Dwelling Unit (ADU) Ordinance is scheduled for the Council Meeting on February 12'h at 7:00 PM. The ADU ordinance allows and regulates ADUs citywide while incorporating the state mandated legal requirements. A Fee Resolution will also be introduced for adoption that allows an application fee. The staff report, proposed Ordinance and Fee Resolution will be available on the City's website at http://rolling-hills.org/index.aspx?nid=140 on Friday, 2/8. Climate Action Plan A representative from the South Bay Cities Council of Governments will present the Climate Action Plan (CAP) to the City Council at their meeting on February 12th. The CAP was developed out of a joint grant awarded to help identify programs and activities to lower greenhouse gases (GHG) in the South Bay. Currently, the Climate Action Plan is non -binding and not mandatory but is meant primarily to identify GHG targets that are tailored to the work within the unique attributes of the City of Rolling Hills. Pedestrian Safety Reminder Pedestrians should walk single -file, facing traffic, off of the roadway or as close to edge of the roadway as possible; and when walking at night, wear light- colored/reflective clothing. Drivers are reminded to use additional caution during times in the morning and late afternoon when the sun is low in the sky; and to use windshield visors and sunglasses when necessary. Drop-off Recycling Center Behind City Hall What can residents dispose of in the recycling center? YES • Grass clippings • Aluminum Cans • Food cans • Plastic Bottles & Jars • Plastic Milk & Water Jugs • Glass Bottles • Glass Jars NO Salad • Window Glass Dressing • Light Bulbs Bottles • Aerosol Cans Shampoo & • Automotive Conditioner Fluids Bottles • Paints Detergent & • Solvents Bleach • Chemicals Bottles • Mirrors • Ceramic • Styrofoam • Paper, including cardboard, flattened boxes, junk mail, newspaper, magazines and telephone books NOTE: No disposal of materials and eWaste is City's Recycling L • No appliances or furniture • No items over 36 inches long construction allowed at the Center Farewell Reception for City Manager Please join the City Council and staff at a farewell reception to thank City Manager Ray Cruz for his four plus years of service to the community. Mr. Cruz's official last day as City Manager is February 19th. He is leaving Rolling Hills to become the City of Santa Fe Springs' City Manager effective March 1st. The reception will take place at the beginning of the City Council meeting on Monday, February 12, 2018 at 7:00 PM. Refreshments will be served. Planning Commission Meeting, Feb. 20th Draft Stable & Corral Development Guidelines At the February 20th Planning Commission meeting, City staff will be presenting a draft set of guidelines to be used for new stable and corral construction. The draft guidelines are the result of meetings by the Stable Ad Hoc Committee, which was tasked with discussing items such as appropriate stable size and corral dimensions. Staff anticipates the Planning Commission and public discussing the proposed guidelines bringing a final version of the guidelines to the Planning Commission and City Council at a future date. Community Wildfire Protection Plan Meeting Wednesday, Feb. 28 @ 7:00 PM The City, together with the Rolling Hills Community Association and the Fire Department, will hold a series of public meetings to educate the community on what you can do to protect your home from wildfire. Experts in Wildfire Protection have been invited to address the public on different topics related to fire protection. The first lecture and guest speaker is scheduled as follows: Home Ignition Prevention, Speaker: Chief Cliff Hunter, Retired Fire Marshal, Rancho Santa Fe Fire Protection District, Consulting. All residents are invited to attend the community meeting at City Hall, Wednesday, February 28`h at 7:00 PM. Caballeros Luncheon and Board Installation Join Caballeros at the Annual Installation Brunch, as they install the new officers for 2018. It's also an opportunity to meet new friends, and to learn about last year's accomplishments and projects slated for this year by Caballeros. Sunday, February 11, 2018 11:30 a.m. Red Onion - 736 Silver Spur Road $30 / person RSVP to Pam Crane at 310-377-7655 or pamcrane@cox.net RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: PENDING: DENIED: None reported. UPCOMING CITY MEETINGS City Council Meetings 02/12/18 and 02/22/18 at 7:00 p.m. Planning Commission Meeting 02/20/18 at 6:30 p.m. Traffic Commission Meeting 03/22/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 22, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME PRESENTATIONS -Recognition of Paul Grubs for City's Representative to the Santa Monica Bay Restoration Commission Watershed Advisory Council -Recognition of Outgoing City Manager Ray Cruz 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from' the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Adjourned Regular Meeting of January 30, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for December 2017. RECOMMENDATION: Receive and file. D. Consideration of Purchase of Laptop Computer for Fair Market Value as of February 2018 by City Manager. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018.01 - A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR SITE PLAN REVIEW, A CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE, NEW FOUR -CAR GARAGE, STABLE, CORRAL, RIDING RING, ALTERED FLATWORK AND ACCESS PATHWAY TO THE CORRAL, AND VARIOUS OUTDOOR AMENITIES INCLUDING A NEW POOL IN ZONING CASE NO. 918 AT 20 UPPER BLACKWATER CANYON ROAD, (IANNITTI) AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A WIDENED DRIVEWAY APRON AND NEW PATHWAY APRON. • The project has been determined to be categorically exempt pursuant to Section 15303, Class 3 of the California Environmental Quality Act (CEQA). 6. PUBLIC HEARINGS A. ZONING CASE NO. 932. REQUEST FOR A SITE PLAN REVIEW TO MODIFY THE HEIGHT OF A PARTIALLY BUILT RESIDENCE, WHICH WAS NOT BUILT PER THE APPROVED PLANS. THE PROJECT CONSISTS OF ADDITIONS AND MAJOR RENOVATION TO A RESIDENCE. THE APPLICANTS PROPOSE TO LOWER THE HEIGHT OF THE "AS BUILT" RESIDENCE, WHICH IS HIGHER THAN THE PREVIOUSLY APPROVED PROJECT, AT 24 CINCHRING ROAD (LOT 18 -3 -CH), ROLLING HILLS, CA, (NAKAMURA). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA) PURSUANT TO SECTION 15301. B. SECOND READING, WAIVE FULL READING AND ADOPT ORDINANCE NO. 358 - AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING TITLES 15 AND 17 OF THE ROLLING HILLS MUNICIPAL CODE TO REGULATE AND ALLOW ACCESSORY DWELLING UNITS (ADU) IN SINGLE FAMILY RESIDENTIAL ZONES IN CONFORMANCE WITH STATE LAW, IN ZONING CODE AMENDMENT N0.2017-03. C. RESOLUTION NO. 1220 - A RESOLUTION OF' THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING RESOLUTION NO. 1218 TO ESTABLISH A FEE FOR PROCESSING ACCESSORY DWELLING UNIT APPLICATIONS. 7. OLD BUSINESS A. APPROVE AND APPROPRIATE UP TO $104,229 TO WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A SEWER AREA STUDY FOR SEWER LINE FEASIBILITY TO SERVE THE CITY OF ROLLING HILLS CIVIC CENTER/MUNICIPAL TENNIS COURTS AND/OR UP TO APPROXIMATELY 240 HOMES. 8. NEW BUSINESS A. ADOPTION OF A NON -BINDING CLIMATE ACTION.PLAN WHICH INCLUDES ESTABLISHING A GREENHOUSE GAS EMISSIONS BASELINE, FORECASTING EMISSION REDUCTIONS, AND ESTABLISHING FUTURE REDUCTION TARGETS. B. CONSIDERATION OF AN APPOINTMENT TO THE SANTA MONICA BAY RESTORATION COMMISSION WATERSHED ADVISORY COUNCIL. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS. A. FIRE FUEL REDUCTION AD -HOC COMMITTEE REPORT (ORAL). B. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETING HELD ON FEBRUARY 8, 2018 (ORAL). 10. MATTERS FROM STAFF 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS 12. CLOSED SESSION A. CAL WATER CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION — GOVERNMENT CODE SECTIONS 54956.9, SUBDIVISIONS (A) AND (D)(1) CITY OF ROLLING HILLS V. CALIFORNIA WATER SERVICE COMPANY, PUBLIC UTILITIES COMMISSION CASE (C.) 17- 08-006 B. GOVERNMENT CODE SECTION 54957 PUBLIC EMPLOYEE APPOINTMENT TITLE: INTERIM CITY MANAGER C. CONFERENCE WITH LABOR NEGOTIATORS CITY DESIGNATED REPRESENTATIVES: COUNCILMEMBER LEAH MIRSCH; CITY ATTORNEY UNREPRESENTED EMPLOYEE: INTERIM CITY MANAGER 13. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 14. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on rifler 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz January 17, 2018 Issue No. 18-02 Planning a construction project? Planning to improve your property - remodel, re -roof, grade the backyard, or install a water heater, for example? If so, Planning Department approval is necessary; and it is very likely that a building permit is required as well. For larger projects, Planning Commission approval (through a public hearing process) may be necessary. For questions regarding development, review of plans and projects, or modifications to previously approved projects, please contact the City's Planning Department at 310-377-1521 or visit the City's website at www.rolling-hills.org Water Efficient Landscaping Per State requirements, the City has an ordinance that requires all development projects, which require Planning Commission review and contain a total new or altered landscaping of 5,000 square feet or more, to be subject to the requirements of a water efficient landscaping ordinance. More information on these requirements and forms, which must be submitted to the City prior to project commencement and upon project completion, may be obtained from the Planning Department at City Hall or by calling 310- 377-1521. Pedestrian Safety Reminder Pedestrians should walk single -file, facing traffic, off of the roadway or as close to edge of the roadway as possible; and when walking at night, wear light- colored/reflective clothing. Drivers are reminded to use additional caution during times in the morning and late afternoon when the sun is low in the sky; and to use windshield visors and sunglasses when necessary. Caballeros Luncheon and Board Installation Join Caballeros at the Annual Installation Brunch, as they install the new officers for 2018. It's also an opportunity to meet new friends, and to learn about last year's accomplishments and projects slated for this year by Caballeros. Sunday, February 11, 2018 11:30 a.m. Red Onion - 736 Silver Spur Road $30 / person RSVP to Pam Crane at 310-377-7655 or pamcrane@cox.net REMINDER: Please don't litter. Help keep Rolling Hills beautiful. As residents and visitors, we are very fortunate 01111111 to enjoy such a beautiful community. As a reminder, not only for aesthetic purposes, but to prevent storm water pollution, it is very important to help keep the canyons, trails and roadway easements litter free. Please be conscious not to litter and if you see any litter, please pick it up so that it doesn't make its way to a canyon or waterway. A little extra effort helps the Community and the environment. ROLLING HILLS CRIMES REPORTED For the time period December 17 -January 6 None reported. City Council Public Hearing: Zoning Code Amendment to Permit Accessory Dwelling Units The City Council will hold a public hearing on Monday, January 22, 2018 at 7:00 pm to consider an ordinance to amend Titles 15 and 17 of the Rolling Hills Municipal Code in order to regulate Accessory Dwelling Units citywide, while incorporating the state mandated legal requirements. Last January 1, 2017, several State Assembly and Senate Bills went into effect, which amend Government Code Sections 65852.2 and 65852.22 related to second units, now termed Accessory Dwelling Units. Prevent flooding and debris flow Residents are reminded to inspect the drainage devices on their property, \k• including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage devices should be clear of any debris, dirt, and vegetation to protect properties from flooding and to prevent debris from entering into the canyons and eventually the ocean. Additionally, as a resource to help prevent flooding and run-off, sand bags and sand are available at the following locations: Fire Station 56; behind the RHCA Building; and at Crest Road East (east of Eastfield Dr.) COYOTE REMINDERS The City has received numerous coyote sightings. Coyotes are looking for food and to hunt down pets that may be outside. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating lack of fear of humans, please contact Rolling Hills City Hall at 310- 377-1521. DO NOT: feed or provide water for coyotes or other wildlife; use plastic bags as trash containers; run from coyotes or allow your pets to approach them; and allow small domestic pets to run at large at any time or allow young children to walk pets alone. rim't RHCA ANNOUNCEMENTS License Agreement Requests The RHCA advises the following regarding requests for license agreements to use easements. APPROVED: None. PENDING: 14 Chuckwagon Road for landscaping in the east side easement. DENIED: None. UPCOMING CITY MEETINGS City Council Meetings 01/22/18 and 02/12/18 at 7:00 p.m. Planning Commission Meeting 02/20/18 at 6:30 p.m. Traffic Commission Meeting 01/25/18 at 8:30 a.m. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 22, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR ' Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting of October 23, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of December 2017. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. NONE. 6. PUBLIC HEARINGS A. PUBLIC HEARING AND FIRST READING OF AN ORDINANCE WITH ASSOCIATED ZONE TEXT AMENDMENTS TO THE ROLLING HILLS MUNICIPAL CODE TO AMEND TITLES 15 AND 17 TO REGULATE AND ALLOW FOR ACCESSORY DWELLING UNITS (ADU) IN SINGLE FAMILY RESIDENTIAL ZONES IN CONFORMANCE WITH STATE LAW AND CONSIDERATION OF AMENDMENT TO THE CITY OF ROLLING HILLS FEE RESOLUTION NO. 1218 TO INCLUDE A FEE FOR REVIEW OF AN ADU APPLICATION. 7. OLD BUSINESS • A. APPROVE AND APPROPRIATE $28,926 TO WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A SEWER AREA STUDY FOR SEWER LINE FEASIBILITY TO SERVE THE CITY OF ROLLING HILLS CIVIC CENTER AND MUNICIPAL TENNIS COURTS. B. CONSIDER A PROPOSAL FROM WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A SEWER AREA STUDY FOR A SEWER LINE FEASIBILITY IN THE SEWERSHED SOUTH AND WEST OF THE CIVIC CENTER. 8. NEW BUSINESS A. REVIEW OF FISCAL YEAR 2016/2017 AUDITED FINANCIAL STATEMENTS. B. CONSIDERATION OF AN APPOINTMENT TO THE SANTA MONICA BAY RESTORATION COMMISSION WATERSHED ADVISORY COUNCIL. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. FIRE FUEL REDUCTION AD -HOC COMMITTEE REPORT. 10. PUBLIC COMMENT ON CLOSED SESSION ITEMS 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION CALIFORNIA GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). 13. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson CITY MANAGER Raymond R. Cruz January 3, 2018 Issue No. 18-01 Wishing you a Happy New Year! Rolling Hills City Council and Staff wish all residents a happy, safe and prosperous 2018! Please note: City Hall will be closed on Monday, January 15, 2018 in observance of the Martin Luther King, Jr. Holiday. Christmas Tree Recycling Program December 26 — January 9 To participate in the Christmas tree recycling program, place your tree, with decorations and stands removed, next to your greenwaste by January 9`h. Republic Services will pick it up and transport it to a facility where it will be used for mulch, compost, and landfill cover. Do not place trees in plastic bags. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. If you have any questions, please contact Republic Services Customer Service Department at 1-888-742-5234. City Council Public Hearing: Zoning Code Amendment to Permit Accessory Dwelling Units The City Council will hold a public hearing on Monday, January 22, 2018 at 7:00 pm to consider an ordinance to amend Titles 15 and 17 of the Rolling Hills Municipal Code in order to regulate Accessory Dwelling Units citywide, while incorporating the state mandated legal requirements. Last January 1, 2017, several State Assembly and Senate Bills went into effect, which amend Government Code Sections 65852.2 and 65852.22 related to second units, now termed Accessory Dwelling Units. Driver Safety/Courtesy Around Horses While on the Roadway Near Bridle Trails The City would like to remind residents about the responsibility of drivers slowing down and avoiding making noises when passing horses on bridle trails adjacent to the roadways. Vehicles speeding past horses, revving engines, and honking are an increasing danger to horses, riders and drivers as the horses could unexpectedly react after being startled causing a public safety hazard. Please utilize care and caution when driving near a horse. Let's keep Rolling Hills a special place for equestrians by providing horses the courtesy and respect that they deserve. ROLLING HILLS CRIMES REPORTED For the time period December 3-16, 2017 None reported. UPCOMING CITY MEETINGS City Council Meetings 01/08/18 and 01/22/18 at 7:00 p.m. Planning Commission Meeting 01/16/18 at 6:30 p.m. Traffic Commission Meeting 01/25/18 at 8:30 a.m. Dead Trees and shrubs With severe fire danger and recent evidence of the damage resulting from fires, it is important that residents maintain the appropriate clearance between structures and vegetation as required by the Fire Department. If you have questions about the clearance requirements, please call the Fire Department at 310-377-1584. It is also important that properties have been cleared of dead trees and brush that serve as fuel for fire. Dead vegetation is visible throughout the community from roads and in canyon areas. Residents may wish to consult with their gardener, an arborist or tree service to assess trees and shrubs and for constructive clearance methods that avoid future erosion. Free Rain Barrel Program West Basin Municipal Water District (WBMWD) is offering FREE rain barrels to qualified residents in the West Basin service area. By collecting and using rainwater in your garden you can be more water efficient. Rain barrels also help reduce the amount of water that flows into storm drains and waterways. The next Distribution Event will be held on Saturday, February 10, 2018 from 8AM — 12PM at the WBMWD, 17140 S. Avalon Blvd., Carson. Advance registration is required. Learn how to register and for more distribution events: www.westbasin.org/rainbarrels or call 310-371-4633. RHCA ANNOUNCEMENTS RHCA Annual Meeting — January 17, 2018 The Rolling Hills Community Association Annual Meeting will be held at 7:30 p.m. on Wednesday, January 17, 2018 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. The 2018 Annual meeting agenda and ballot was mailed to all members on December 23, 2017. Please fill out and return your ballot to the RHCA office no later than January 17, 2018. There are two seats up for election, incumbents Tom Heinsheimer and David McKinnie are running for re-election. RHCA received an application from resident Abas Goodarzi to run for the Board, but Mr. Goodarzi withdrew his application on December 22, 2017 and his name was removed from the ballot. We thank him for applying and wanting to volunteer his time and knowledge for the betterment of the community. Date Change for RHCA Board Meeting The RHCA Board meeting scheduled for Thursday, January 4 at 7:30 a.m. has been rescheduled to Thursday, January 11 at 7:30 a.m. License Agreements The RHCA advises the following regarding requests for license agreements to use easements. Approved: 7 Outrider Road - to landscape in the west easement, three - rail fence immediately adjacent to the hedge and driveway. Denied: None. Pending: 14 Chuckwagon Road - for landscaping in the east side easement. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 8, 2018 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSiTE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of September 25, 2017; and 2) Regular Meeting of October 23, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of November 2017. RECOMMENDATION: Approve as presented. D. Consideration of the City Council Approved Vendor List for Calendar Year 2018. RECOMMENDATION: Approve as presented. E. City Council Finance/Budget/Audit Committee meeting notes of December 21, 2017. RECOMMENDATION: Receive and file. F Consideration of the Fiscal Year 2018/2019 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2017.21 — A RESOLUTION OF THE CITY OF ROLLING HILLS DENYING A REQUEST FOR MODIFICATIONS OF THE HEIGHT AND ROOF TYPE OF A PREVIOUSLY APPROVED ADDITION TO AND MAJOR REMODEL OF A SINGLE-FAMILY RESIDENCE AT 24 CINCHRING ROAD (LOT 18 -3 -CH), IN ZONING CASE NO. 932, (NAKAMURA). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER PARTICIPATION AND APPROPRIATE $36,000 FOR PRELIMINARY DESIGN FOR THE TORRANCE REGIONAL AIRPORT PROJECT TO COMPLY WITH MACHADO LAKE NUTRIENT AND PESTICIDES/PCB TOTAL MAXIMUM DAILY LOADS. 8. NEW BUSINESS • A. APPROVE AND APPROPRIATE $28,926 TO WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A STUDY OF SEWER LINE REQUIREMENTS TO SERVE THE CITY OF ROLLING HILLS CIVIC CENTER AND MUNICIPAL TENNIS COURTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. ADJOURNMENT Documents pertaining to each agenda item are available for review in the City Clerk's office on after 2pm on the Friday before the meeting or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting.