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Newsletter 2019o�/'C oiling r/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson DECEMBER 18, 2019 Issue No. 19-24 WISHING YOU A WONDERFUL HOLIDAY SEASON AND A HAPPY NEW YEAR! The Rolling Hills City Council and Staff wish all the residents a wonderful holiday season and all the best for the coming year! During the Holiday Season, City Hall will be closed on Tuesday, December 24th, Wednesday, December 25th and Wednesday, January 1st. REMINDER: NO FIREWORKS ALLOWED IN THE CITY Please remember that all fireworks and explosive devices are prohibited. Should you observe fireworks being used, please contact the Sheriff's Department at 310-539-1661 or the LA County Fire Department at 310-377-1584. HOLIDAY TRASH PICK-UP SCHEDULE Trash service will not be affected during this holiday season because both Christmas Day and New Year's Day fall on a Wednesday which is not a service day. CHRISTMAS TREE RECYCLING PROGRAM December 26th through January 17th * To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic baps. If you have questions, please contact Republic Services Customer Service Department at 1-888-742-5234. BEFORE YOU START ANY IMPROVEMENT PROJECTS - RULE OF THUMB... All projects must receive approvals from the Association, Building Dept., and Planning Dept. 1. City Planning Department (310 377-1521) 2. Rolling Hills Community Association (310 544-6222) 3. Los Angeles County Building and Safety Department (310 534-3760) Before starting ANY improvements to your property (inside or outside), please contact the Planning Department to determine the required APPROVALS AND PERMITS for the proposed project. The Planning Department's review focuses on ensuring that the project meets the City's Zoning Regulations. RHCA's review focuses on any proposed exterior work. The Building and Safety Department's review focuses on building standards, issuance of permits and inspections. A list of sample projects requiring approvals and permits can be found on the City's website at: http://rolling-hills.org/DocumentCenter/Home/View/280 ROLLING HILLS CRIMES REPORTED For the time period November 1 - November 30, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 01/13/20 at 7:00 p.m. Planning Commission Meeting 01/21/20 at 6:30 p.m. Traffic Commission Meeting 1/23/20 at 8:30 a.m. PREVENT FLOODING AND DEBRIS FLOW r' In preparation for the upcoming rainy season, residents are reminded to inspect any drainage systems on their y property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage systems should be clear of any debris, dirt, and vegetation before the next rain to protect properties from flooding. Also, if needed, sandbags are available from Fire Station No. 56 and sand is available behind the RHCA building. SOUTHERN CALIFORNIA EDISON (SCE): POWER LINE VEGETATION CLEARANCE SCE's power line vegetation clearance (line clearance) is scheduled yearly from April through July. Affected residents will receive 48 hours advance notice from SCE's crews prior to the proposed line clearance. SCE will knock on people's doors and leave door hangers with information about the proposed activity. By law, SCE must provide a minimum 10 -foot buffer around power lines; including trimming or topping trees that could potentially fall on nearby power lines. At the end of the year, Edison will conduct quality control in the month of December to address any additional necessary line clearance. If significant trimming or topping is unavoidable, SCE will provide the option, at no cost to the homeowners, to remove existing trees and replace them with trees that will not grow into the safety buffer zone. Please be advised that it is against OSHA regulations for residents to hire or conduct their own tree trimming near power lines. If you have any questions or concerns, please contact Delia Aranda at (310) 377-1521 or email her at Daranda@CityofRH.net. BECOME A BLOCK CAPTAIN 1 Ise -A. Make a difference in 2020, become a Block Captain. The Block Captain program has 23 openings responsible for educating the following areas. So if you live in one of the following neighborhoods and would like to be a Block Captain, please call Yohana Coronel at 310-377-1521. Area 1: 1 a. Chestnut Lane/ (1-10) Johns Canyon/Storm Hill Lane; 1 b. (11-17) Johns Canyon/ Morgan Lane; Area 2: 2a. (1-15) Crest Road West; 2b. (24-45) Crest Road West; Area 3: 3a. (1-12) Buggy Whip; Quail Ridge North; Area 5: 5a. (2-11) Cinchring/Spur Lane; 5b. (12-26) Cinchring; Area 8: 8a. (21-29) Portuguese Bend RD/Pheasant Lane; Pine Tree Lane; Area 9: 9b. (11-20) Portuguese Bend Road/ Eucalyptus; Williamsburg Lane; Area 12: 12a. (0-38) Saddleback; Area 13: 13b. (71-76 Saddleback/Roadrunner); 13c. (77- 100) Saddleback; Area 16: 16a. (2-34 even numbers) Crest Road East; 16c. (51-92) Crest Road East; p Area 17: 17b. (12, 14, 16, 18 Southfield/Packsaddle West; 17c. (1 1, 13, 15, 17, 19 Southfield/Packsaddle East; Area 18: 18c. (23-32) Caballero$; Area 19: 19a. (55-63, 65-67, 69, 71) Eastfield/Hackmore; 19c. (72, 74, 76, 85, 87) Eastfield/Wideloop; Area 20: 20a. (36-54) Eastfield; and Area 23: 23a. (10, 12, 15, 16-19) Eastfield/Roundup). BLOCK' CAPi i- I N West Basin Municipal Water District FREE - Rain Barrel Program Event Saturday, January 18th MUST be a resident in West Basin Municipal Water District's service area to participate. West Basin Municipal Water District will give away FREE rain barrels to District residents on Saturday, January 18, 2020 from 8 a.m. — 11 a.m. at Edward C. Little Water Recycling Facility, 1935 S. Hughes Way, El Segundo, CA 90245. By collecting and using rainwater in your garden, you can become more water efficient and help reduce the amount of water that flows into storm drains. Advanced registration is required. Quantities are limited and available on a first come, first serve basis. Rules and restrictions apply. This is the third in a series of six events scheduled for West Basin residents. To locate an event near you, visit www.westbasin.org/rainbarrels or (310) 371-4633. Details: Date: Saturday, January 18, 2020 Time: 8:00 a.m. — 11 a.m. Location: Edward C. Little Water Recycling Facility Address: 1935 S. Hughes Way, El Segundo, CA 90245 West Basin Municipal Water District (West Basin) is a wholesale water agency that provides imported drinking water to nearly one million people in 17 cities and unincorporated areas in Los Angeles County. West Basin is an industry leader in water recycling, conservation, and water education. West Basin is currently implementing a Water Reliability program to reduce the agency's dependence on imported water and develop drought -proof local water supplies. The program includes water recycling, water conservation, groundwater desalting and ocean water desalination. Visit www.westbasin.orq to learn more. tLL06 viuJo0'0 �� (00 1 / 6u oc// yvoa/ pvac'Q acan6fJ/iod L Per€Uull odf0 o 411,) ct, ofies, J�ti�� ecv��etter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson DECEMBER 04, 2019 Issue No. 19-23 WISHING YOU A WONDERFUL HOLIDAY SEASON AND A HAPPY NEW YEAR The Rolling Hills City Council and Staff wish all residents a wonderful Holiday Season and all the best for the coming year! During the Holiday Season, City Hall will be closed on Tuesday, December 24th; Wednesday, December 25th and Wednesday, January 1st. CELEBRATE THE HOLIDAYS Saturday, December 7, 6:00 -10:00 pm 22 Portuguese Bend Road Silver Bells are ringing in Rolling Hills as the Rolling Hills Tennis and Social Club hosts a Holiday Party to remember! The event is open to all residents so put on your dancing shoes and enjoy some Holiday Cheer with friends and neighbors at the beautiful home of Chris and Alya Lucas. Buy your tickets today at rollinghillstennisclub.orq. IT WILL SNOW IN ROLLING HILLS FOR THE CHILDREN'S HOLIDAY PARTY! Sunday, December 8, 1:00 - 3:00 PM The Women's Community Club of Rolling Hills cordially invites all residents to bring their children and grandchildren to the Annual Children's Holiday Party at the RHCA Building, 1 Portuguese Bend Road. Santa will be arriving by Fire Truck at 1:20PM. A pony cart will be here for kids, so don't forget to bring your cameras! To contribute to the Fire Department "Spark of Love" Toy Drive, please donate an unwrapped toy to the holiday party, or you may drop off at the RHCA office before December 8th. CABALLEROS HOLIDAY & INSTALLATION BRUNCH: Sunday, December 15 at 11:OOAM At the home of Marion Ruth, 5 Outrider Road. Please RSVP to Pam Crane: 310-377-7655 or pamcrane@cox.net. $30/pp, payable at the door. HIGH IN DEMAND: NOTARY SERVICE AT CITY HALL As a part of City Council's goal to provide services to the residents of Rolling Hills, the City announced Notary Service at City Hall in early September 2019. In the short two months, this service has proven to be in very high demand. It is imperative that an appointment is made with City Clerk Yohana Coronel at least 24 hours in advance to ensure the City's Notary Public is available. Please be ready to show proof of residency. HOLIDAY ROLLING HILLS CRIMES REPORTED For the time period November 1 - November 30, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 1/13/20 at 7:00 p.m. Special Planning Commission Meeting 12/09/19 at 7:30 a.m. Traffic Commission Meeting 1/23/20 at 8:30 a.m. HOLIDAY TRASH COLLECTION SCHEDULE Trash service will not be affected during this holiday season because both Christmas Day and New Year's Day fall on a Wednesday which is not a service day. SOUTHERN CALIFORNIA EDISON VEGETATION MANAGEMENT To provide customers with proper electric service and ensure public safety, SCE conducts annual inspections to assess hazardous conditions. If vegetation management is necessary, SCE will notify customers via door hanger, at least 30 days before commencing work. A second notification 24-48 hours prior to commencement of work is given with a second door hanger. Not all SCE vegetation management is performed by SCE employees; third party vendors such as Davey Tree Surgery are contracted to manage certain areas within the City. If you are experiencing issues with SCE's work, or have any questions about vegetation management activities or if you have any concerns about trees near SCE power lines, please contact SCE Customer Support at (800) 655-4555 or email safetrees@sce.com. COMMUNITY WILDFIRE PROTECTION PLAN (CWPP) SURVEY UPDATE Out of approximately 685 developed properties in Rolling Hills, 248 responses were received. Assuming one survey response per developed property, the response rate is roughly 36%. Lead Block Captain and City staff are analyzing the data and anticipate completing the analysis before the Christmas Holiday. The next step is to commence the drafting of the Community Wildfire Protection Plan (CWPP). The CWPP is focused and purposed to identify community concerns (via surveys), identify solutions to address concerns and establish an action plan to eliminate concerns. Although the drafting of the CWPP is in progress, the City has implemented measures aimed to mitigate wildfire events in the interim. The City's dead vegetation manager is continuing her efforts in working with residents to remove dead vegetation. In addition, the City contributed funds to the Palos Verdes Peninsula Land Conservancy to remove Mustard and Acacia plants in the areas adjacent to Rolling Hills along the border of the Preserve and Rolling Hills. This work is on- going and has been delayed by recent rain. The Block Captains are continuously conducting zone meetings to distribute emergency preparedness information. The Rolling Hills Community Association (RHCA) is discussing additional treatments to the Crest Road East gate as an added access point during emergencies. The RHCA is also discussing trimming trees along the roadway easements to properly maintain the City's evacuation routes. The Los Angeles County Fire Department Forestry Division Brush Clearance Unit completed inspections of all 743 parcels (developed and undeveloped). Out of 743 parcels, 107 citations were written. Of the 107 citations, 57 of those cases were referred to The Los Angeles County Agriculture Commission for undeveloped properties. All 107 cited properties are reported to be in compliance with the Fire Code as of November 19, 2019. Please join, us... In the spirit of the holiday season, we cordially invite you to attend the City of Rolling Hills Thirty -Forth Holiday Open House Please join us for hors d'oeuvres, refreshments and holiday cheers, served with friendship and gratitude in honor of the holiday season. We look forward to seeing you. Time: 4:00 p.m. to 7:00 p.m. Date: Monday, December 9, 2019 Place: Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California bL L0f) n�vio4 0 �� ' �/ / BUG/Odf rvoruw 9F fl flhiod `I/Ch/y "rat ° Rpe) City o/Ko/ring J Jd/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson NOVEMBER 20, 2019 Issue No. 19-22 CELEBRATE THE HOLIDAYS Saturday, December 7, 6:00 -10:00 pm 22 Portuguese Bend Road HOLIDAY Silver Bells are ringing in Rolling Hills as the y, Rolling Hills Tennis and Social Club hosts a Holiday Party to remember! The event is open to all residents so put on your dancing shoes and enjoy some Holiday Cheer with friends and neighbors at the beautiful home of Chris and Alya Lucas. Buy your tickets today at rollinahillstennisclub.orq. IT WILL SNOW IN ROLLING HILLS FOR THE CHILDREN'S HOLIDAY PARTY! Sunday, December 8, 1:00 - 3:00 PM The Women's Community Club of Rolling Hills cordially invites all residents to bring their children and grandchildren to the Annual Children's Holiday Party at the RHCA Building, 1 Portuguese Bend Road. Santa will be arriving by Fire Truck at 1:20PM. A pony cart will be here for kids, so don't forget to bring your cameras! To contribute to the Fire Department "Spark of Love" Toy Drive, please donate an unwrapped toy to the holiday party, or you may drop off at the RHCA office before December 8th. CITY OF ROLLING HILLS 34TH ANNUAL HOLIDAY OPEN HOUSE Monday, December 9, 4:00 - 7:00 PM Mark your calendar for the City of Rolling Hills' Annual Holiday Open House. All residents are atit '`.•^ invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! CABALLEROS HOLIDAY & INSTALLATION BRUNCH: Sunday, December 15 at 11:OOAM At the home of Marion Ruth, 5 Outrider Road. Please RSVP to Pam Crane: 310-377-7655 or pamcrane@cox.net. $30/pp, payable at the door. ACCESSORY DWELLING UNITS State Legislature passed new laws effective January 1, 2020 to streamline the permitting and approval process for accessory dwelling units (ADUs). Cities must amend their local ADU regulations to comply with new statutory requirements by January 1, 2020 otherwise the local regulations become null and void. City staff is working on an urgency ordinance to be adopted by the City Council before December 31, 2019. ROLLING HILLS CRIMES REPORTED For the time period November 1 - November 09, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 11/25/19 at 7:00 p.m. Special Planning Commission Meeting 12/09/19 at 7:30 a.m. Traffic Commission Meeting 1/23/20 at 8:30 a.m. FIRE FUEL ABATEMENT Fire prevention preparation should be a year-round community effort. Every resident can make the City of Rolling Hills safer by clearing any dead vegetation, dead palm fronds and dead or alive tumbleweeds on their properties. Clearing the canyon of dead vegetation will greatly reduce fire fuel. Are you in compliance with the City's Fire Fuel Abatement Code? (Code Section: httgs://library.municode.com/ca/rolling hills/codes/co de of ordinances). For properties with or near a blue line stream (similar to a creek), please contact the California Department of Fish and Wildlife prior to clearing any vegetation to prevent the removal of native flora and fauna. These sensitive habitat areas are protected by Fish and Wildlife landscape conservation planning team. California Fish and Wildlife contact: httas://www.wildlife.ca.aov/Conservation/Planning or call (916) 653-4875. Or contact Rolling Hills Code Enforcement Officer Delia Aranda at (310) 377-1521 or via e-mail at Daranda@cityofrh.net with questions. HOUSING ELEMENT The Regional Housing Needs Assessment (RHNA) is mandated by State Housing Law as part of the periodic update to local Housing Element of the General Plan. The 6th cycle covers the planning period October 2021 through October 2029. The City of Rolling Hills' 6th cycle RHNA requirement is estimated to be 44 units with 38 units split between very low income and moderate income units. In simple terms, the State is requiring the City to identify physical sites within the limits of the City for affordable housing. The State Housing Law does not require the City to construct affordable housing. The 5th cycle covers the planning period October 2013 through October 2021. Rolling Hills' Housing Element for the 5th cycle was submitted to the State in February 2014. Prior to the submittal, and as required by the Government Code to achieve public participation of all economic segments of the community in the development of the housing element, the City of Rolling Hills conducted public workshops before the Planning Commission in September 2013 and before the City Council in February 2014. In December 2018, the State informed the City that the City of Rolling Hills' 5th cycle Housing Element is currently non -compliant with the State Housing Law. The City is currently responding to State's comments and exploring viable solutions. In an effort to respond to the housing crisis in California, legislature recently passed multiple laws relating to the Housing Element. Unlike cycles in the past, municipalities found to have Housing Elements not in substantial compliance with the state law could be fined $10,000 to $600,000 per month and the court may require the State Controller to intercept any state and local funds until the Housing Element is brought into substantial compliance. City staff will be making a presentation to the City Council at the November 25, 2019 meeting on the State's comments on the 5th cycle Housing Element, recent legislations relating to the Housing Law, compliance requirements, and consequences of non- compliance and anticipated schedule of events for the 6th cycle. Please join the City Council on November 25, 2019 to discuss this important issue. • AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 25, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE WILL BE LED BY GUEST OF THE MAYOR, 5TH GRADE ELEMENTARY SCHOOL STUDENT MATEYA JENG. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF OCTOBER 28, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF OCTOBER 2019. RECOMMENDATION: APPROVE AS PRESENTED D REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR OCTOBER 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER AND APPROVE A RESOLUTION OF THE CITY COUNCIL AUTHORIZING APPLICATION FOR, AND RECEIPT OF SB 2 PLANNING GRANTS PROGRAM FUNDS. 8. NEW BUSINESS A. CONSIDER AND APPROVE THE REQUEST FOR PROPOSALS FOR ARCHITECTURAL AND ENGINEERING SERVICES TO PREPARE ADA IMPROVEMENT PLANS FOR CITY HALL. B. CONSIDER AND APPROVE SPECIAL CITY COUNCIL MEETINGS ON MONDAY, DECEMBER 9, 2019 AT 2PM AND WEDNESDAY, DECEMBER 18, 2019 AT 7 PM. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. PERSONNEL COMMITTEE: STATUS REPORT ON REVISIONS TO EMPLOYEE HANDBOOK (ORAL). B. SOLID WASTE COMMITTEE: STATUS REPORT ON NEW SOLID WASTE CONTRACT WITH REPUBLIC SERVICES (ORAL). 10. MATTERS FROM STAFF A. UPDATE ON PORTUGUES BEND ROAD/ROLLING HILLS ROAD SEWER FEASIBILITY STUDY PHASE II (ORAL). B. RECEIVE AND FILE A PRESENTATION ON RECENT HOUSING LAW CHANGES, COMMENTS FROM THE STATE ON THE CITY'S 5TH CYCLE HOUSING ELEMENT AND THE SCHEDULE OF EVENTS FOR THE 6T" CYCLE HOUSING ELEMENT. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tL LO6 ntv,ro/1/V '7/.1f ‘u//O i7 VOd rig acenBfJio�/ s rod L/) �/ (�J C1t, o�Kol`ing r/ewdette,. offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson NOVEMBER 06, 2019 VETERANS DAY, MONDAY- NOVEMBER 11T" Aigh Remember Our VETERANS '111111! Rolling Hills City Council and staff wish to express 'sincere appreciation to our Veterans for their service to our country. City Hall will be closed on Monday, November 11 in observance of the Veterans • Day Holiday. The regularly scheduled City Council meeting is moved to Tuesday, November 12, 2019. Trash service will not be affected. WOMEN'S CLUB NEIGHBORHOOD MEETING Area 1 Thursday, November 14, 7PM Social, 7:30 PM Meeting Marion Ruth Residents, 5 Outrider Road. Please RSVP to Mary Graff at 310-377-8101. SAVE THE DATE: THE ROLLING HILLS TENNIS AND SOCIAL CLUB - ANNUAL PARTY Saturday, December 7, 6:00 -10:00 pm 22 Portuguese Bend Road Hosted by The Rolling Hills Tennis & Social Club. For more information go to rollinghillstennisclub.org for tickets and details. IT WILL SNOW IN ROLLING HILLS FOR THE CHILDREN'S HOLIDAY PARTY! Sunday, December 8, 1:00 - 3:00 PM The Women's Community Club of Rolling Hills cordially invites all residents to bring their children and grandchildren to the Annual Children's Holiday Party at the RHCA Building, 1 Portuguese Bend Road. Santa will be arriving by Fire Truck at 1:20PM. A pony cart will be here for kids, so don't forget to bring your cameras! To contribute to the Fire Department "Spark of Love" Toy Drive, please donate an unwrapped toy to the holiday party, or you may drop off at the RHCA office before December 8th. SAVE THE DATE...CITY OF ROLLING HILLS 34TH ANNUAL HOLIDAY OPEN HOUSE Monday, December 9, 4:00 - 7:00 PM Mark your calendar for the City of Rolling Hills' Annual Holiday Open House. All residents are t'`' ° invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! CABALLEROS HOLIDAY & INSTALLATION BRUNCH: Sunday, December 15 at 11:OOAM At the home of Marion Ruth, 5 Outrider Road. Please RSVP to Pam Crane: 310-377-7655 or pamcrane@cox.net. $30/pp, payable at the door. ROLLING HILLS CRIMES REPORTED For the time period October 1 - October 26, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 11/12/19 at 7:00 p.m. Planning Commission Meeting 11/19/19 at 6:30 p.m. Traffic Commission Meeting 11/21/19 at 8:30 a.m. Issue No. 19-21 ROLLING HILLS' NEW PLANNING & COMMUNITY SERVICES DIRECTOR City of Rolling Hills welcomed Meredith T. Elguira as its new Planning and Community Services Director on October 9, 2019. She will be replacing Yolanta Schwartz, the current Planning Director of 19 years, when she retires this December. Ms. Elguira previously worked at the Cities of Malibu, Los Angeles, Long Beach and El Monte as City Planner and Senior Project Manager. Her past projects include the Playa Vista Development, LAX expansion, Douglas Park Master Plan, delivery of public work projects ranging from construction of streets, parks and libraries, in addition to processing residential and commercial developments. Please reach out to her for any Planning related questions. She looks forward to serving our community and getting to know our residents. Meredith can be reached at 310 377-1521 or melguira@cityofrh.net. PROVIDE YOUR INPUT: COMPLETE THE CITY'S WILDFIRE MITIGATION SURVEY The City is conducting a Wildfire Mitigation Survey to get the community's input on prioritizing wildfire prevention measures. You should have received a link to the survey via email from City staff, or from one of the community clubs (Women's Club, Caballeros, Senior's Club, and or the Tennis Club). If you did not receive a survey link, please call City Hall at 310-377-1521 and ask for City Clerk, Yohana Coronel. As of Friday, November 1, 2019, 153 survey responses were received. ROLLING HILLS FULL TIME DEAD VEGETATION MANAGER/CODE ENFORCEMENT OFFICER In the Fiscal Year 2018-2019, the City Council approved a part-time Dead Vegetation Manager strictly to enforce Municipal Code 8.30 to ensure dead vegetation or fire fuel removal by property owners. The City Council is very focused on prevention measures and approved funding for a full time Dead Vegetation Manager/Code Enforcement Officer for this fiscal year. In early October, through a recruitment process, the current part-time Dead Vegetation Manager Delia Aranda was selected as the full time staff. As the fire season approaches, it is incumbent on all residents to inspect their entire property and remove all dead vegetation, including tumbleweeds and dead palm fronds. By doing so, you will be protecting your property and that of your neighbors from wildfires. Delia can be reached at 310 377-1521 or daranda@cityofrh.net. ACACIA AND MUSTARD REMOVAL BY THE PVP LAND CONSERVANCY IN THE PRESERVE In September 2019, the City Council approved funding for the PVP Land Conservancy to remove fire fuel in the areas along the border of Rolling Hills and the Preserve. The Conservancy commenced the Acacia and mustard plant removal on Monday, November 4, 2019. The work will continue for the next three weeks. The City Council also approved funding for on -going removal work in an effort to eradicate the Acacia and mustard plant. The on- going work will begin in the spring of 2020, again in the spring of 2021 and the spring of 2022. PVP Land Conservancy will evaluate the areas to determine if after three seasons of removal work, the area will be ready for placement of native plants. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING TUESDAY, NOVEMBER 12, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JULY 22, 2019, REGULAR MEETING OF SEPTEMBER 09, 2019 AND REGULAR MEETING OF SEPTEMBER 23, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED PRESENTATION Recognition of Planning Director, Yolanta Schwartz ADJOURNMENT TO RECEPTION 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-14 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SITE PLAN REVIEW TO CONSTRUCT AN ABOVE GRADE DECK IN ZONING CASE NO. 958 AT 3 ROUNDUP ROAD (LOT 67-A-EF) ROLLING HILLS, CA, (BOGDANOVICH). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR APPOINTMENT TO THE PLANNING COMMISSION AND TRAFFIC COMMISSION. B. CONSIDER AND SET A DATE TO MEET WITH THE PLANNING COMMISSION. C. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC LAND CONSULTANTS, INC. FOR LAND SURVEYING SERVICES FOR AN AMOUNT NOT -TO -EXCEED $13,250. D. CONSIDER AND APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSG CONSULTANTS TO PREPARE A GRANT APPLICATION FOR SB2 FUNDS IN AN AMOUNT NOT -TO -EXCEED $5,500. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. • In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. b'LL06 vnldo/ryve) "T// 6uwo pno r'Y ""6"1"d VW 667°0 41g C1t, o� un., JJi// flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson OCTOBER 23, 2019 Issue No. 19-20 IT'S ALMOST TIME TO FALL BACK fa f,:i The time change is almost here. Daylight saving -•`i3 ` � time ends on Sunday, November 3 at 2:00 a.m. Don't forget to set your clocks back one hour before you go to bed on Saturday night. Happy Fall! PREPARED PENINSULA EXPO Sunday, October 27th: 12:00/Noon - 3:00 PM Norris Pavilion: 501 Indian Peak Road, RHE The Prepared Peninsula Expo will be held on Sunday, October 27, 2019 from 12-3pm at the Norris Pavilion. The event is free and will provide life-saving information, demonstrations, and emergency survival gear. Los Angeles County Sheriff and Fire will be participating in the event. The City of Rolling Hills will have a booth highlighting the Block Captains Program. There will be five Block Captains staffing the booth along with city staff. Please come to the event to get information on emergency preparedness. There will be free food and trick or treating for the kids. WOMEN'S CLUB NEIGHBORHOOD: AREA 1 MEETING: Thursday, November 14, 7:00PM Socialize; 7:30PM Meeting Marion Ruth Residence, 5 Outrider Road. Please RSVP to Mary Graff at 310-377-8101 and/or email: Ldmg@aol.com. UPDATE ON WORK WITH LAND CONSERVANCY On October 14, 2019, the City Council approved a proposal from the Palos Verdes Peninsula Land Conservancy to remove Acacia shrubs and Mustard plants along the border of Rolling Hills in the nature preserve. The City will contribute approximately $34,200 towards the removal of: two (2) acres of Acacia shrubs within the northeastern portion of Portuguese Bend Reserve along the Rim Trail which will take approximately nine (9) work -days to complete and 16 acres of invasive mustard plant which will take approximately six (6) work- days to complete. The proposed vegetation clearance will commence and be completed within the 2019 fire season. In addition, 16 acres of annual springtime Mustard mowing and monitoring of Acacia to prevent regrowth will commence in Spring/Summer 2020 and continue until Spring/Summer 2022. The annual monitoring and removal of Acacia and Mustard will take approximately 10 work- days to complete and cost approximately $12,000 per year. The City Council has directed staff to engage the PVP Land Conservancy to explore additional fire fuel removal work that can be performed along other areas of the border between Rolling Hills and the nature preserve. ROLLING HILLS CRIMES REPORTED For the time period September 28 - October 12, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 10/28/19 at 7:00 p.m. Planning Commission Meeting 11/19/19 at 6:30 p.m. Traffic Commission Meeting 11/21/19 at 8:30 a.m. BLOCK CAPTAIN ZONE MEETINGS Be on the look -out for Block Captain Zone Meetings!! Block Captains are doing a superb job in educating the community on emergency preparedness. Please support your Block Captain in their work to care for their neighbors and the City of Rolling Hills. Below are dates of past and future zone meetings. September 12, Georgeff Road October 22, City Hall October 24, 6:00 - 7:OOPM, 13 Buggy Whip October 30, 6:30 - 7:30PM, City Hall CWPP SURVEY COMING YOUR WAY... Rolling Hills City Council is seeking feedback from the residents of Rolling Hills on wildfire mitigation and prevention. Per Cal Fire, the City is located in a very high fire severity zone. With scarce resources, the City needs your input to prioritize programs and projects to protect life and property in Rolling Hills by completing an on-line survey by November 15, 2019 The Rolling Hills Community Association is assisting the City with the distribution of the survey link. The survey link will be provided to you via email. You can also get the survey link from the Women's Club, Caballeros, the Tennis Club and the Seniors Club. The survey will take between 15 and 20 minutes of your time. Thank you in advance for your participation in this important issue. COX CABLE UPDATE C O X In response to the number of customer service complaints, the City Council invited representatives from COX Communication to the October 14, 2019 City Council meeting to discuss means to improve response time and troubleshooting processes. COX Government Affairs Manager and Construction and Planning Supervisor provided a brief presentation of their services, staffing levels and explained service call procedures. COX staff listened to members of the City Council about the typical service issues reported by residents. COX representatives assured the City Council with new staffing and cross -training, the company's customer and technical service should greatly improve. COX also committed to providing on -site representative, second Thursday of every month at 1 1 am at City Hall, to assist residents with persisting customer or service issues. Please come to City Hall on Thursday, November 14, 2019 at 11 am to speak with a COX representative or you can call COX at 310-377-1800. If you should miss the opportunity in November, COX representative will be at City Hall on Thursday, December 12, 2019 at 11 am. MANURE WASTE — OPEN MARKET SERVICE Republic Services is the City's franchised solid waste service provider. Residents' domestic waste is hauled, processed, recycled and landfilled by Republic. Manure pick-up is not a part the franchise agreement and carved out by the City Council to foster competition for this service. Residents have the option to engage any service provider, including Republic Services to pick up manure. Republic Services' franchise contract with the City is due to expire on June 30, 2020. There is consideration to add manure pick-up to the next franchise agreement. The City Council will be considering a new solid waste contract in March/April 2020. AGENDA • CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 28, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JULY 22, 2019, REGULAR MEETING OF SEPTEMBER 09, 2019 AND REGULAR MEETING OF SEPTEMBER 23, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR SEPTEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS - A. CONSIDER AND APPROVE THE MEMORANDUM OF UNDERSTANDING (MOU) TO FUND TWO SCHOOL RESOURCE OFFICERS (SRO) EMPLOYED BY THE PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT (PVPUSD). B. CONSIDER AND APPROVE PROPOSED DATES FOR THE CITY COUNCIL STRATEGIC PLANNING SESSIONS. C. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HF&H CONSULTANTS TO PREPARE A FRANCHISE AGREEMENT WITH REPUBLIC SERVICES TO PROVIDE SOLID WASTE SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. ANTICIPATED LITIGATION The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter will prejudice the position of the City in anticipated litigation: ANTICIPATION OF LITIGATION: Government Code section 54956.9(d)(2) and (e)(5) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City. Number of Potential Cases: One matter of threatened litigation B. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items Shave been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. bL LO6 vni %1 nd `1Yir B"11 °d1 iv? puaca`aaF9nBB9JOQI 6 V / BG/y/'oa /o Ri?e) ea, opeot in, JJiii flewdetter offfice: (310) 377-1521 • fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson OCTOBER 09, 2019 Issue No. 19-19 BULKY ITEM PICK UP Wednesday, October 16, 2019 This pick up is for household items only, NO green waste, NO construction materials, and NO e -waste or automotive parts will be collected. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on October 16•. For removal of large and heavy household items call Republic Services at 800-299-4898 to make special pickup arrangements. ROLLING HILLS SENIORS HALLOWEEN LUNCHEON Saturday, October 19`h at 11:30 AM Come join us for food, fun, and friendship at the lovely home of Marion Ruth at 5 Outrider. Cost is $25/pp. Halloween costumes are encouraged. Please RSVP by October 13th to the RHCA at (310) 544- 6222 or email Lacey@RHCA.net. COMMUNITY EMERGENCY RESPONSE TRAINING — C.E.R.T. Training is FREE Saturday, October 12th & 19`h, 9 AM — 4:30 PM Fred Hesse Park, 29301 Hawthorne Blvd., RPV October 12`h Course: Disaster Medical Ops 2, Light Search & Rescue, and Disaster Psychology; October 19`h Course: CERT Organization, Terrorism, and Course Review & Disaster Simulation Exercise Sign up by emailing cheryldaw@gmail.com or 310 228- 7803. Please include your name, phone number, and email address. Class size is limited. Sign up today to reserve your seat. CERT Class information is also posted on the Fire Department website: http://fire.lacounty.gov. *Students must complete all 20 hours of the course to receive a certificate of completion. If you must miss any units, you can make them up anywhere CERT is taught to receive your certificate. PREPARED PENINSULA EXPO Sunday, October 27th: 1 2:00/Noon — 3:00 PM Norris Pavilion: 501 Indian Peak Road, RHE Prepared Peninsula Expo: • Family -friendly activities for all ages • Build your own Emergency Bag • Learn pet preparedness tips • Law Enforcement & Fire Department exhibits • Learn about your City and School District plans ROLLING HILLS CRIMES REPORTED For the time period August 28 — September 28, 2019 NONE. UPCOMING CITY MEETINGS' City Council Meeting 10/14/19 at 7:00 p.m. Planning Commission Meeting 10/15/19 at 6:30 p.m. Traffic Commission Meeting 11/21/19 at 8:30 a.m. REPUBLIC SERVICES AND CURRENT RATES b/T Based on City records, Republic `�►�REPUBLIC SERVICES Services — formally Allied Waste Industries, has been collecting solid waste for the City since 2005. In 2009, the service rate was approximately $1,032 per parcel, per year. Per Republic Services' contract with the City, the annual rate is adjusted based on the Consumer Price Index (CPI) for the Los Angeles -Riverside -Orange County area not to exceed 5%. The rate increase for Fiscal Year 2019-2020 is 3.9%. Fiscal Year runs from July 151 to June 30`h. Since Fiscal Year 2016-2017, the City Council voted to absorb the annual increase and keep the fee collected from residents at $1,100 per parcel, per year. For the last four fiscal years, between 2016 and 2020, the City is expected to absorb $151,685. Republic Services' current contract with the City expires on June 30, 2020. The City is in discussion with Republic Services on continuing to service the City. Due to the change in the recycling market, commodity prices, and more stringent State mandates, solid waste service rates have steadily increased in the last year, in and around Los Angeles County. REPUBLIC SERVICES: PICK-UP SCHEDULE Republic Services provides trash collection for the entire city, twice a week: Monday/Thursday or Tuesday/Friday, depending on what street you live on. Trash/Recyclables are collected together from 7 AM — 12/Noon and Green waste is collected from 12 PM — 6 PM. Please do not mix trash and green waste together. For any trash issues and/or concerns call Republic Services at 800-299-4898. SOUTHERN CALIFORNIA EDISON (SCE): UPCOMING UAS (DRONE) INSPECTION OPERATIONS IN ROLLING HILLS AREA { Starting the week of October 14th and for the next month or so, Edison plans BIROS ENEAEN/JLMilli to inspect assets throughout the PV and Rolling Hills area. SCE has contracted and authorized the below named companies to inspect SCE's overhead facilities by performing UAS / drone Patrols. This service is necessary to meet safety requirements established by the State of California. If you have any questions regarding this information please call SCE at (800) 655-4555 and ask for SCE Representatives: David Tinder, Birds Eye (619- 354-0389, John Sargent, Field Rep (909) 689-4442 ext. 1, Raymond Pok, SCE Rep (909) 689-4441, ext. 2. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2020, two Planning Commission and two Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission & Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 3 PM Thursday, October 17, 2019. If you have any questions about the Planning or Traffic Commission please call City Hall at 310-377-1521. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 14, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF SEPTEMBER 09, 2019, REGULAR MEETING OF SEPTEMBER 23, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR AUGUST 2019. RECOMMENDATION: APPROVE AS PRESENTED D. FINANCIAL STATEMENT FOR THE MONTH OF AUGUST & SEPTEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF AGREEMENT WITH {XXXX} TO PREPARE SOLID WASTE AGREEMENT WITH REPUBLIC SERVICES. 8. NEW BUSINESS A. CONSIDER FUNDING ACACIA REMOVAL AND MUSTARD REMOVAL AT THE PRESERVE ALONG THE BORDER OF ROLLING HILLS AND CONSERVANCY. B. CONSIDER FUNDING SEWER JOINT PROJECT WITH RANCHO PALOS VERDES. C. CONSIDER APPROVING THE SIGNING AND STRIPING PROJECT FOR CONSTRUCTION. D. CONSIDER APPROVING A STRATEGIC PLANNING WORKPLAN. E. CONSIDER MEETING WITH MEMBERS OF THE PLANNING COMMISSION. F. CONSIDER CALOES DESIGNATION OF SUBRECIPIENT'S AGENT AND AUTHORIZATION TO ENTER INTO AN AGREEMENT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. REPORT OUT BY COX REPRESENTATIVE REGARDING CUSTOMER SERVICE. 10. MATTERS FROM STAFF A. RECEIVE AND FILE UPDATE ON QUARTERLY REPORT REGARDING CODE ENFORCEMENT CASES (JULY, AUGUST, SEPTEMBER). B. UPDATE ON TENNIS COURT IMPROVEMENTS (ORAL). 11. CLOSED SESSION A. ANTICIPATED LITIGATION The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter will prejudice the position of the City in anticipated litigation: ANTICIPATION OF LITIGATION: Government Code section 54956.9(d)(2). and (e)(5) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City. Number of Potential Cases: One matter of threatened litigation 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. t'L 606 n?uJo/r ' Tt "Fey Pvo]/ puce "9"6"1"d it / - "Fat 4J)le) Ca o/Ko/>Cin, Jti/I flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson SEPTEMBER 18, 2019 Issue No. 19-18 AFFORDABLE HOUSING According to the California Department of Housing and Community Development (HCD), in order for the private market to adequately address the housing needs and demand of Californians, local governments must adopt plans and regulator systems that provide opportunities for (and do not unduly constrain), housing development. As a result, housing policy in California rests largely upon effective implementation of local general plans and, in particular, local housing elements. The 5`h Cycle of Regional Housing Need Assessment (RHNA) is between October 2013 and October 2021. In each cycle, HCD determines the RHNA numbers by region and then the numbers are allocated to local jurisdictions like the City of Rolling Hills to be addressed in the Housing Element. The Housing Element is to be submitted to HCD to be certified. HCD released the Regional Housing Need determination for the 6th Cycle for the Los Angeles, Imperial, Orange, Riverside, San Bernardino and Ventura Counties to be 1,344,740 housing units for the planning period between October 2021 and October 2029. The regional agency Southern California Association of Government (SCAG) is discussing methodology to allocate housing units to local jurisdictions. Three methods are proposed and based on the 1.34 million units, the methods are estimated to require the City of Rolling Hills to plan for 40 to 106 units of housing in four different categories (very low income, low income, moderate income, above moderate income). The City is currently working on addressing the housing allocation from the 5`h Cycle, while monitoring the requirements for the 6`h cycle. Many cities including the City of Rolling Hills and County of Los Angeles have submitted comments to SCAG to request consideration of reduction in allocation for the 6`h cycle due to a loss of housing units based on fire events within Very High Fire Hazard Severity Zones, phase obligations from existing needs over three housing element cycles, consideration of unique characteristics of jurisdiction including topographic and infrastructure constraints, final allocation methodology to include a floor or minimum allocation for all jurisdictions regardless of other factors, and among others. ROLLING HILLS CRIMES REPORTED For the time period August 1 — August 28, 2019 NONE. UPCOMING CITY MEETINGS, City Council Meeting 9/23/19 at 7:00 p.m. Planning Commission Meeting 10/15/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. SAVE THE DATE: VACCINATION CLINIC TENTATIVE - Wednesday, October 2, 9 AM —1 PM The City of Rolling Hills is teaming up with Ralph's Pharmacy with the latest vaccinations that will be available to you at the City Hall. Vaccinations such as the Flu, Shingles, Pneumonia, Tetanus, Whooping cough and many more vaccinations will be given by the Ralph's Pharmacy team and will bill your insurance directly for the cost of the vaccines. If you have any questions please call City Hall at 310-377-1521. SHRED & E -WASTE COLLECTION Saturday, September 28, 10 AM -1 PM The event will take place at City Hall, 2 Portuguese Bend Road — in the parking area in CTASTE 4.:111x- front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. NO batteries, fluorescent light bulbs, large appliances and household hazardous waste will be accepted. All hard drives will be destroyed and recycled according to FACTA standards. TOO TOXIC TO TRASH Saturday, October 5, 9 AM — 3 PM Joint Water Pollution Control Plant West Maintenance Building Parking Lot 24501 South Figueroa Street, Carson, CA 90745 FREE Household Hazardous & Electronic Waste Recycling Roundup. Bring items in a sturdy box, preferable in their original labeled containers. Limit of 15 gallons or 125 pounds of hazardous waste per trip. NO explosives, ammunition, radioactive materials, trash, tires, and/or large appliances. For more information call 800-238-01742. TOO TOXIC W TRASH,A VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2020, two Planning Commission and two Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission or Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 3 PM Thursday, October 17, 2019. If you have any questions about the Planning Commission please call City Hall at 310-377-1521. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 18, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF AUGUST 26, 2019 AND REGULAR MEETING OF SEPTEMBER 09, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF JULY 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. DISCUSS MEASURE W (CLEAN WATER MEASURE) RESTRICTIONS AND PLAN FOR BUDGET ADJUSTMENTS. 8. NEW BUSINESS A. CONSIDER AND APPROVE OF PROFESSIONAL SERVICES AGREEMENT WITH [XXXXX[ TO PREPARE A SOLID WASTE AGREEMENT WITH REPUBLIC SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tLLO6 viulo4 1/v �CO� "0/0f yvoa/ pu�c-p ""6"1"d 7/7tr 6u-1/Mt 4,'e) C1t1 o�Ko/ia,C J/di3 flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson SEPTEMBER 04, 2019 Issue No. 19-17 CORRECTION - REPUBLIC SERVICES: UNLIMITED GREEN WASTE COLLECTION SCHEDULE: GREEN WASTE: WEDNESDAY, September 11th Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on September 11. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. SHRED & E -WASTE COLLECTION Saturday, September 28, 10 AM -1 PM % The event will take place at City Hall, 2 \ Portuguese Bend Road — in the parking area in I�E-MAS7E front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. BULKY ITEM PICK UP Wednesday, October 16, 2019 This pick up is for household items only, NO green waste, NO construction materials, and NO e -waste or automotive parts will be collected. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on October 16`h. For removal of large and heavy household items call Republic Services at 800-299-4898 to make special pickup arrangements. NOTARY SERVICE AT CITY HALL NAltik Newly hired City Clerk Yohana Coronel is a Public Notary Public. A Notary Public is an official of integrity appointed by the state government to serve the public as an impartial witness in performing a variety of official fraud -deterrent acts related to the signing of important documents. As a part of the City Council's goal to provide services to the residents of Rolling Hills, you can now schedule an appointment with the City Clerk to perform notarial acts. Please call at least 24 hour in advance and be able to show proof of residency. ROLLING HILLS CRIMES REPORTED For the time period August 1 — August 17, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 9/09/19 at 7:00 p.m. Planning Commission Meeting 9/17/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. PLANNING DIRECTOR YOLANTA SCHWARTZ Yolanta joined the City of Rolling Hills in 2001. In the last 18 years, Yolanta has become a part of the community serving residents with achieving their dream homes. Yolanta is a dedicated and hardworking staff. Often you will find her at City Hall in the evenings and working on the weekends. She has really given her professional life to the City of Rolling Hills. On November 22, 2019, Yolanta will be retiring from the City and begin the next chapter of her life. Please congratulate Yolanta on her retirement. SAVE THE DATE: VACCINATION CLINIC TENTATIVE Wednesday, October 2"d, 9 AM —1 PM Ralphs Pharmacy will be holding a flu and non -seasonal vaccination clinic at City Hall. The pharmacy team will administer flu, shingles, pneumonia, tetanus, whooping cough, and many more vaccinations. Your insurance will be billed directly for the .cost of the vaccines. For questions please contact City Hall at (310) 377-1521. COMMUNITY EMERGENCY RESPONSE TRAINING — C.E.R.T. Training is FREE Saturday, October 5`h, 12`h & 19`h, 9 AM — 4:30 PM Fred Hesse Park, 29301 Hawthorne Blvd., RPV October 5`h Course: Disaster Preparedness, Disaster Fire Suppression, and Disaster Medical Ops 1; October 12`h Course: Disaster Medical Ops 2, Light Search & Rescue, and Disaster Psychology; October 19th Course: CERT Organization, Terrorism, and Course Review & Disaster Simulation Exercise Sign up by emailing cheryldaw@gmail.com or 310 228- 7803. Please include your name, phone number, and email address. Class size is limited. Sign up .today to reserve your seat. CERT Class information is also posted on the Fire Department website: http://fire.lacounty.gov. *Students must complete all 20 hours of the course to receive a certificate of completion. If you must miss any units, you can make them up anywhere CERT is taught to receive your certificate. ��pMYtpr,�� RHCA ANNOUNCEMENTS TUMBLEWEED REMOVAL Tumbleweeds are invasive weeds that become hard to manage if not removed as young plants. They all over the city but can be difficult to identify because as young plants they look nothing like what you imagine from movies. They are green with red stocks and white flowers. Each mature plant may bear some 25,000 seeds that can be spread across miles as they drop off the rolling tumbleweed. This is the time of year have them removed before they detach and become road hazards. Need help identifying young tumbleweeds? Additional information can be found at the RHCA office. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING . MONDAY, SEPTEMBER 09, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JULY 22, 2019, AND REGULAR MEETING OF AUGUST 26, 2019 RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF JULY 2019. RECOMMENDATION: APPROVE AS PRESENTED D. REVIEW AND APPROVAL OF PLANNING/TRAFFIC COMMISSION RECRUITMENT/APPOINTMENT TIMELINE FOR TERMS EXPIRING IN JANUARY 2020. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER ROLLING HILLS COMMUNITY ASSOCIATION (RHCA) AMENDMENTS TO MOU TO COST SHARE ENGINEERING DESIGN FEES FOR ASSESSMENT DISTRICTS. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR ASSESSMENT ENGINEERING FOR UNDERGROUNDING UTILITY DISTRICT PROJECTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF A. REPORT ON THE REGIONAL HOUSING NEEDS ASSESSMENT (RHNA) METHODOLOGY AND DETERMINATION BY THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) OF THE PROJECTED HOUSING NEED FOR THE 6TH CYCLE OF THE HOUSING ELEMENT FOR THE SCAG REGION. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. • In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tLE06 au//°f pvoafpua/ ""6"1"dE I1'J/// L4ulwoai0°(4110 C1t, o/, Jeff" JId/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson AUGUST 21, 2019 Issue No. 19-16 CITY HALL CLOSED ON LABOR DAY 4u, City Hall will be closed on Monday, September 2nd in observance of the Labor Day Holiday. City Hall will re -open on Tuesday, September 3`d at 7:30 am. Holiday Trash Collection Schedule: There will be no trash or greenwaste collection on Monday, September 2"d. If your trash/greenwaste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. Regular collection service will resume on Thursday. SAVE THE DATE: Caballeros HIX BBQ Saturday, August 24, 2019 Cocktails: 5:30 PM Dinner: 6:30 PM Join Caballeros at the HIX BBQ Event at Tom and Carrie Liebs at 1 Acacia Road. Enjoy yourself in Carries horse barn with entertainment and Tom's classic car collection. Fantastic BBQ catered by Lucille's BBQ. $60/person. RSVP 310-541-8641 or email Leah Mirsch at leahmirsch@verizon.net. REPUBLIC SERVICES: UNLIMITED GREEN WASTE AND BULKY ITEMS COLLECTION SCHEDULE: GREEN WASTE: Wednesday, September 11, 2019 Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on September 11. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. SHRED & E -WASTE COLLECTION Saturday, September 28, 10 AM -1 PM The event will take at City Hall, 2 Portuguese 1E! - I \ Bend Road — in the parking area in front of the TE -: RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. ROLLING HILLS CRIMES REPORTED For the time period August 04 — August 10, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 8/26/19 at 7:00 p.m. Planning Commission Meeting 9/17/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. Acacia (Shrub) Eucalyptus Palos Verdes Peninsula Village Presents the 491 Annual: UPSIDE OF AGING EVENT "HOW TO LIVE FOREVER: THE ENDURING POWER OF CONNECTING THE GENERATIONS" Wednesday, September 4, 2019, 1:30-3:00 PM, At the Palos Verdes Gold Club "How to Live Forever: The Enduring Power of Connecting the Generations". A conversation with Author Marc Freedman and syndicated columnist Helen Dennis will be held. There will be vendors from South Bay welcoming you and providing information. RSVP Required, limited seating available, phone (310) 265-0644, email: peninsulavillagepvp@gmail.com or visit web: www.peninsulavillage.net. HAZARDOUS ORNAMENTAL LANDSCAPE Preventing conditions where fire can travel from adjacent fuels, through an ornamental landscape to your structure, is the key to creating defensible space. Fire spreads through convection, conduction, radiation, or embers. Proper maintenance of ornamental vegetation reduces ember production, fire propagation, intensity, and duration of the approaching flames. In the Los Angeles County Fire Department Ready! Set! Go! Brochure, six high -hazard plants are listed (see below). In addition to properly maintaining ornamental vegetation, the Department caution and advises NOT to use the six listed plants. If you would like a copy of the said brochure, you can pick one up at City Hall. »»>)»»»»> HIGH -HAZARD PLANTS W«««ACCW ; Clcti a Juniper T `tll' Palm Pine Pampas Grass >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>> SOLID WASTE SERVICE RATES SUBSIDY BY THE CITY In the last five years, the City Council voted to subsidize the solid waste service rate increases for residents. Per the current contract with Republic Services, service rates are increased annually based on Consumer Price Index for the Los Angeles -Orange County area. Rate increase for Fiscal Year 2019-2020 was 3.9% and went into effect July 1, 2019. Residents currently pay $1,100 per year for unlimited green waste and twice a week pick-up. Fees are collected through the property tax bill. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 26, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JULY 08, 2019, REGULAR MEETING OF JULY 19, 2019 AND REGULAR MEETING AUGUST 12, 2019. ' RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JULY 2019. RECOMMENDATION: APPROVE AS PRESENTED D. FINANCIAL STATEMENT FOR THE MONTH OF JULY 2019. RECOMMENDATION: APPROVE AS PRESENTED E. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING JUNE 30, 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A REVIEW AND APPROVE ZONING CASE NO. 953. REQUEST FOR A CONDITIONAL USE PERMIT FOR THE PROPOSED PROJECT AT 13 PORTUGUESE BEND ROAD (LOT 77-RH). 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 1242. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ACCEPTING AN OFFER OF DEDICATION AND EASEMENT RELATING TO THE SEWER SYSTEM IMPROVEMENTS IN THE CITY OF ROLLING HILLS. B. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 1243. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES FOR THE INCLUSION OF CERTAIN TERRITORY OF THE CITY OF ROLLING HILLS TRACT NO. 29408, 29206 and 23643 WITHIN A COUNTY SEWER MAINTENANCE DISTRICT. C. CONSIDERATION AND APPROVAL OF LIGHTING UPGRADE AT TENNIS COURTS 2 AND 3. i. D. CONSIDERATION AND APPROVAL OF PROPOSED AMENITIES BY THE ROLLING HILLS COMMUNITY ASSOCIATION, AND THE MANDATED AMERICAN WITH DISABILITY ACT (ADA) IMPROVEMENTS AT THE TENNIS COURTS. E. CONSIDERATION OF OPTIONS FOR SOLID WASTE SERVICES BEGINNING JULY 1, 2020. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. REPORT OUT BY THE PERSONNEL COMMITTEE MEMBERS ON THE AUGUST 20, 2019 COMMITTEE MEETING. 10. MATTERS FROM STAFF A. RECEIVE AND FILE AND UPDATE ON TORRANCE AIRPORT STORMWATER INFILTRATION PROJECT. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tlLLO6v�u+o4G��' �// euyloy pnoa/ puacp avan6nh/ioj ?J L�/UJ/°dfG°(#4J1) C1t, opun, JId/ flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson AUGUST 07, 2019 Issue No. 19-15 WELCOME ROLLING HILLS NEW CITY CLERK The City Clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state and local statues and regulations and that all actions are properly executed, recorded, and archived. This key position at City Hall has been vacant since March 2019. After an extensive recruitment process, Yohana Coronel was selected to join the Rolling Hills team. Prior to Rolling Hills, Yohana worked in the City Clerk Department for the City of Culver City for 19 years. In addition to her municipal clerk duties, Yohana will be assisting the City Manager with the Block Captain Program. Yohana can be reached at 310 377-1521 or by email ycoronel@cityofrh.net. RESURFACING PROJECT ON PV DRIVE NORTH With contribution (restricted transportation funds) from the City of Rolling Hills, the City of Rolling Hills Estates will be resurfacing Palos Verdes Drive North from Rolling Hills Road to the eastern limits of Rolling Hills Estates. On the week of August 5, 2019, the contractor will be performing preparation work. On the week of August 12, 2019, the contractor will be grinding and paving from 8 PM to 5 AM. All work will be performed at night. The project is expected to be completed the week of August 26, 2019. PVDN will be open in both directions most times but expect delays. Questions about the project should be addressed to Rolling HilIs Estates Public Works Department at 310 377-1577. SCAMS INVOLVING YOUR SOCIAL SECURITY NUMBER AND BENEFITS ARE ON THE RISE! HERE ARE THE FACTS: Government employees will not threaten to take away benefits or ask for money or personal information to protect your Social Security card or benefits. Scammers can fake your caller ID. So don't be fooled if the call seems to be from the SSA's real phone number (800) 772-1213 or the SSA Inspector General's Fraud Hotline number. If a caller asks for your Social Security number, bank account nu mber or credit card information, hang up. Report suspected scams to the SSA Inspector General at (800) 269-0271 or oig.ssa.gov/report. Visit IdentityTheft.gov/SSA for more tips. ROLLING HILLS CRIMES REPORTED For the time period July 1 — August 03, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 8/12/19 at 7:00 p.m. Planning Commission Meeting 8/20/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. COMMUNITY WILDFIRE PROTECTION PLAN On July 22, 2019, the City Council discussed the City's plan on preparing a Community Wildfire Protection Plan (CWPP) through the Block Captains. Fires can be more costly to suppress in the wildland-urban interface — the areas where homes are intermixed with forests and wildlands. More homes are at risk from wildfire as residential development continues to encroach on forest and wildland areas. Across the majority of states, debris burning is the most frequent human cause of wildfires. These human -caused fires can be prevented, and the excessive cost of fire suppression reduced. The first step in wildfire prevention education is to raise awareness of the responsibilities of living in a fire -prone environment; individual and community action can ensure that homes and neighborhoods are prepared for wildfire. One of the most successful tools for addressing these challenges is the CWPP. In conjunction with the Block Captains, the City is working towards having a draft CWPP by December 2019. RECYCLING MARKET CHANGES AND IMPACTS TO SOLID WASTE SERVICE RATES According to the California's Department of Resources Recycling and Recovery (CalRecycle), the export of recyclable materials is a key component of California's recycling infrastructure. Recent changes to the international policies restricting foreign imports of recyclable materials, coupled with the need to reduce contamination levels in the recycle streams and declining global market value for some recyclables, have resulted in significant challenges for the solid waste and recycling industry, local governments and Californians. Each year, California exports about a third of the recyclable materials it collects. Historically, most of that material — particularly unsorted mixed paper and mixed plastics — went to China for processing and manufacturing into new products. China's recent strict contamination limits and import bands have led to a stockpiling of materials at California solid waste and recycling facilities and declining markets for recyclables. Change in the recycling climate is causing solid waste service rates to increase as evident in recent solid waste contracts for several South Bay cities. The City's current contract with Republic Services Inc. will expire on June 30, 2019. UNITED STATES CENSUS 2020 The 2020 Census is scheduled for April 1, 2020 however the Census conducts other ongoing surveys including a national survey called American Community Survey which samples approximately 3.5 million address annually. The following links may be helpful to explain the various surveys Census conducts as well as how to be able to verify: List of Census Surveys: https://census.gov/programs- su rveys/surveyhelp/1 ist-of-surveys.html Verify a Census Bureau Survey, Mailing, or Contact: https://census.gov/programs-surveys/surveyhelp/verify-a- survey.html Census Staff Search: https://www.census.gov/cgi- bin/main/email.cgi AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 12, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — (1) Regular Meeting of July 8, 2019, and (3) Adjourned Meeting of July 2, 2019. RECOMMENDATION: APPROVE AS PRESENTED. B. Payment of Bills. RECOMMENDATION: APPROVE AS PRESENTED. C. PROFESSIONAL SERVICES AGREEMENT WITH FORUM INFO -TECH FOR INFORMATION TECHNOLOGY ADMINISTRATIVE SERVICES FOR THREE YEARS. RECOMMENDATION: APPROVE AS PRESENTED. 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-12 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SECOND MAJOR MODIFICATION TO PREVIOUSLY GRANTED SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCE ENTITLEMENTS TO APPROVE A VARIANCE TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 896 AT 11 SADDLEBACK ROAD (WARREN). B. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-13 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW RESIDENCE, INCLUDING ATTACHED GARAGE AND BASEMENT, RETAINING WALL, SWIMMING POOL, AND GRADING; CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE; AND VARIANCES TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED COVERAGE OF THE FRONT YARD SETBACK FOR CONSTRUCTION OF A DRIVEWAY IN ZONING CASE NO. 956 AT 8 MIDDLERIDGE LANE SOUTH (ZHANG); AND RECOMMENDATIONS FROM THE TRAFFIC COMMISSION TO APPROVE THE DRIVEWAY APRON. 6. PUBLIC HEARINGS A. REVIEW AND APPROVE RESOLUTION NO. 1242 DENYING A REQUEST FOR A VARIANCE IN ZONING CASE NO. 957 AT 5 FLYING MANE LANE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDER AND APPROVAL OF GRANT APPLICATION FOR MEASURE A, THE SAFE, CLEAN NEIGHBORHOOD PARKS, OPEN BENCHES, RIVERS PROTECTION, AND WATER CONSERVATION FUNDS. B. CONSIDERATION AND APPROVAL OF JOINING SOUTH BAY CITIES COUNCIL OF GOVERNMENT (SBCCOG) FIBER NETWORK. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION REGARDING A JOINT SEWER MAIN PROJECT WITH THE CITY OF RANCHO PALOS VERDES. (ORAL) B. UPDATE FROM THE PERSONNEL COMMITTEE MEETING REGARDING THE UPDATE TO THE CITY'S EMPLOYEE HANDBOOK. 10. MATTERS FROM STAFF A. RECEIVE AND FILE CODE ENFORCEMENT QUARTERLY REPORT. B. RECOMMENDING THAT THE CITY OF ROLLING. HILLS PROVIDE LETTER OF SUPPORT FOR THE CITY TO RANCHO PALOS VERDES RESOLUTION FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN OCTOBER 2019 TO BE HELD IN LONG BEACH REGARDING USING UTILITY UNDERGROUNDING AS AN EFFORT TO PREVENT/MINIMIZE WILDFIRES. C. PRESENTATION ON THE CITY OF ROLLING HILLS NEW WEBSITE. (ORAL) 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tLL06 n?"17vp `dd',y-6U1/l°f pvoar pu�9 a99n nh/io�/4c r 177- L6Ull°ai0 ° (R1:7e) l,itc� o/Kot n, flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JULY 17, 2019 Issue No. 19-14 CITY OF TORRANCE Solana Residential Development Project Draft EIR Proposed to be located at the Southwest corner of Hawthorne Boulevard and Via Valmonte, the project consists of development of 248 apartment units in three 5 - story buildings. The City of Torrance is collecting comments on the project's draft Environmental Impact Report (DEIR) between June 19, 2019 and August 19, 2019. The DEIR is available through this link: https://www.torranceca.gov/our-city/community- development/planning/butcher-solana. Comments can be emailed to omartinez@torranceca.gov. Following the close of the public review period, the City of Torrance will present the Final EIR to be certified by the Torrance City Council prior to making a decision to approval or deny the project. CALIFORNIA BUDGET TRAILER BILL SB102 UPDATE In Issue No. 19-13 of the Blue Newsletter, it was reported that the Housing Budget Trailer Bill SB102 calls for the California Department of Housing and Community Development (HCD) to publish an annual list of cities that have failed to adopt an HCD-approved housing element. If municipalities were found by the court to not comply with the state law, the Budget Trailer Bill proposes a penalty ranging from $10,000 to $600,000 per month until the housing element is brought into compliance. The Senate voted on SB102 and the Assembly voted on SB102. The bill passed in both houses and is on the Governor Newsom's desk for signature. It is expected that SB102 will be signed by the Governor. SHERIFF'S DEPARTMENT LOMITA STATION HAS A NEW CAPTAIN The City of Rolling Hills contracts with the Los Angeles County Sheriff's Department for law enforcement services. Peninsula cities Rancho Palos Verdes and Rolling Hills Estates share a law enforcement contract with Rolling Hills. The Lomita Sheriff's Station serves all three peninsula cities plus the City of Lomita and unincorporated areas of Los Angeles County. The Captain of the Sheriff's Lomita Station functions as the City's Chief of Police. Lomita Station Captain Dan Beringer retired in December 2018 and after an extensive interview process, in early June 2019, Lieutenant James Powers was selected as the Lomita Station Captain. Captain Powers is eager to meet and get to know the peninsula communities. ROLLING HILLS CRIMES REPORTED For the time period June 1 — June 22, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 7/22/19 at 7:00 p.m. Planning Commission Meeting 8/20/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 - CANCELLED REGIONAL LAW COMMITTEE AND PENINSULA WIDE EMERGENCY COORDINATION Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills share one law enforcement contract and as such the three cities formed the Regional Law Committee made up of two members of the City Council from each city. The Regional Law Committee meets once every quarter. The next meeting is scheduled for August 8, 2019 at 8 am, Rolling Hills City Hall. In the August meeting, the Committee will be discussing the Palos Verdes Unified School District's request for two School Resource Officers for the District's high schools. Additionally, the Committee has decided to utilize the same meeting frequency, an hour before the Regional Law meeting to include Palos Verdes Estates to coordinate and discuss Emergency Preparedness for the Peninsula. LOS ANGELES DEPARTMENT OF PUBLIC HEALTH NOTICE The State Water Resource Control Board (State Board) regulates Onsite Wastewater Treatment System (septic tanks) through its Water Quality Control Policy for Siting, Design, Operations of OWTS (OWTS Policy) adopted in 2012. This policy required individual septic tank owners to be permitted by the State Board aimed to regulate impacts to groundwater, surface water contamination causing human health hazard or other public nuisance condition. In order to authorize the Los Angeles County Department of Public Health (LACDPH) to regulate the installation and monitoring of OWTS within the City of Rolling Hills, the City must enter into a Memorandum of Understanding with LACDPH. The City entered into a MOU with LACDPH in January 2019. Through the County, individual septic tank owners no longer have to be permitted by the State Board. Instead, the enforcement, and monitoring responsibilities is passed to the County. To recover their efforts taking on this role, the County will be charging residents of the City of Rolling Hills $5 per year for properties served by convention OWTS and $43 per year for properties served by non - conventional OWTS. For a detailed explanation of the program and/or the convention / non -convention OWTS, please call the City Hall at 310-377-1521 to retrieve a copy of the April 9, 2018 City Council Meeting minutes and/or staff report. Residents should expect a notification letter from LACDPH outlining the charges and the timing for the fees to be assessed on the property tax roll. WMruygr trt RHCA ANNOUNCEMENTS Rolling Hills Tai Chi class taught weekly. Class meets every Tuesday at 11:30 AM next to the RHCA office. $10 per class. All ages welcomed. First class is free! AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 22, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — (1) Regular Meeting of May 29, 2019, (2) Regular Meeting of July 8, 2019, and (3) Adjourned Meeting of July 2, 2019. RECOMMENDATION: APPROVE AS PRESENTED. B. Payment of Bills. RECOMMENDATION: APPROVE AS PRESENTED. C. Republic Services Recycling Tonnage Report or June 2019. RECOMMENDATION: APPROVE AS PRESENTED. D. Financial Statement for the Month of June 2019. RECOMMENDATION: APPROVE AS PRESENTED. E. SECOND READING - ORDINANCE NO. 362 OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING SECTION 8.08.580 CONSTRUCTION AND DEMOLITION WASTE OF THE CITY OF ROLLING HILLS MUNICIPAL CODE. RECOMMENDATION: APPROVE AS PRESENTED. 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-11 FROM THE PLANNING COMMISSION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO CONVERT AN EXISTING 689 SQUARE FOOT STABLE, TO A MIXED -USE STRUCTURE IN ZONING CASE NO. 959 AT 49 EASTFIELD DRIVE (LOT 33-EF) ROLLING HILLS, CA, (WALDMAN). 6. PUBLIC HEARINGS A. REVIEW AND APPROVE APPLICATION IN ZONING CASE NO. 957. REQUEST FOR A VARIANCE AT 5 FLYING MANE LANE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF LIGHTING UPGRADE AT TENNIS COURTS 2 AND 3. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH XXXXXX FOR INFORMATION TECHNOLOGY ADMINISTRATIVE SERVICES FOR THREE YEARS. B. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH CSG CONSULTANTS FOR ON -CALL PLANNING CONSULTING SERVICES TO SUPPLEMENT THE PLANNING DEPARTMENT ON AN AS -NEEDED BASIS FOR FISCAL YEAR 2019-2020 IN AN AMOUNT NOT -TO -EXCEED $30,000. C. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICE AGREEMENT WITH ENVIRONMENTAL DESIGN ASSOCIATES, (E D A), FOR REVIEW OF APPLICATIONS FOR COMPLIANCE WITH THE ROLLING HILLS WATER EFFICIENT LANDSCAPE ORDINANCE FOR FISCAL YEAR 2019-2020. D. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WARRINER ASSOCIATES, CONSULTING ARBORISTS, FOR ARBORIST SERVICES FOR FISCAL YEAR 2019-2020 FOR AN AMOUNT NOT -TO -EXCEED $6,000. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. RECEIVE A PRESENTATION FROM PALOS VERDES PENINSULA LAND CONSERVANCY AND DISCUSS FIRE FULE ABATEMENT ALONG THE CITY'S SOUTHERN BOARD, AREAS ADJACENT TO THE PALOS VERDES PENINSULA LAND CONSERVANCY (ORAL). B. RECEIVE A PRESENTATION FROM STAFF ON THE ELEMENTS OF A COMMUNITY WILDFIRE PROTECTION PLAN AND THE PROCESS TO COMPLETING A PLAN FOR ROLLING HILLS. 10. MATTERS FROM STAFF A. CONSIDERATION AND APPROVAL OF $1,500 FOR A SUMMER INTERN THROUGH EXP SUMMER INTERSHIP PROGRAM. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. LL06 niuio0 `'�+// 1/u ' 617()/pvoaro p"Y "9n6n,Jo�/a JI'I r'11IW oc fei° (RPe) kitty OA" JJdi &wJetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JULY 03, 2019 Issue No. 19-13 NEW CONSTRUCTION & DEMOLITION (C&D) PERMIT FEES If you are beginning a new construction and your contractors are needing a C&D Permit, beginning July 1, 2019 New Construction and Demolition Permit Fees will increase from $25 to $100, with a new recycling deposit fee of $750.00, to be collected at the same time of the permit being submitted. Once waste compliance reports are submitted to the City, the $750 deposit fee will be issued back to the company. SOLID WASTE SERVICES Rolling Hills' solid waste services is unique in that trash is picked up by a scout truck from every parcel and taken to the mother truck. In 2010, the City Council approved the Traffic Commission's recommendation of 14 locations as staging sites for the mother truck. Over the years, with feedback from residents, Republic Services found three to four of the approved locations work best to minimize impacts to the community during solid waste collections. Trash collections occur every Monday/Thursday and Tuesday/Friday. There is one mother truck during collections and 5 scout trucks at any given time. Allied Waste Industries provided solid waste services since 2005. In the 2014 timeframe, Allied Waste Industries was acquired by Republic Services. The current contract with Republic Services is set to expire on June 30, 2020. PORTUGUESE BEND ROAD SEWER MAIN FEASIBILITY STUDY On May 29, 2019, the City Council engaged Willdan Engineering to continue with the sewer main feasibility study along Portuguese Bend Road to tie into an existing sewer main along Rolling Hills Road and eventually to the Los Angeles County Sanitation trunk line. Willdan Engineering's scope of work includes analyzing the capacity of the existing sewer system, estimating amount of wastewater to be added to the system, and achieving necessary agency permits for future tie-ins. The proposed area to be served by the potential sewer main includes City Hall, the Rolling Hills Community Association, the main guard gate, the tennis courts, and undetermined number of parcels upstream along Portuguese Bend Road. The study is expected to complete in 20 weeks or around October/November 2019. ROLLING HILLS CRIMES REPORTED For the time period May 4 — June 01, 2019 5/30/19 — Petty Theft UPCOMING CITY MEETINGS City Council Meeting 7/08/19 at 7:00 p.m. Planning Commission Meeting 7/16/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 at 8:30 a.m. CANCELLATION: JULY 27TH TENNIS CLUB ANNUAL ELECTION DATE /a All residents are members of the RHTC and are required by the bylaws to be notified of elections. The election for officers was initially called on June 22nd but later postponed to July 27th to allow more time for notices. However, due to some misunderstanding the current Secretary, Lou Altman conducted the election on June 22nd, as per the original announcement. We apologize for the confusion and there is NO NEED FOR THE POSTPONED Election date of July 27th. We especially apologize to the Residents who inadvertently missed out of the Annual Election notices. This notice is therefore being posted on the Dwelling Live and the Blue Newsletter. My congratulations to all the new RHTC Board Members and wish them much success! Thank you for all your help and cooperation throughout the 2018- 2019 year. RH Tennis Club President, Arun Bhumitra. CALIFORNIA HOUSING BUDGET TRAILER BILL Last Thursday, Governor Newsom signed the FY 2019- 2020 state budget that included $2 billion one-time funds to help with planning grants, housing -related infrastructure, homelessness services, mixed income loan programs and an expansion of the state's Low Income Housing Tax Credit Program. The Housing Budget Trailer Bill SB102/AB101 was aimed at increasing housing production in California. Qf interest is that the Budget Trailer Bill SB102 called for the California Department of Housing and Community Development (HCD) to publish an annual list of cities that have failed to adopt a HCD- approved housing element. If the Attorney General sues a city; the court finds that its housing element does not substantially comply with state law; and the city fails to bring the housing element into compliance, SB102 proposes a penalty ranging from $10,000 to $600,000 per month until the city's housing element is brought into compliance. The Senate voted on SB102 on Monday, July 1, 2019 and the bill was passed. Next, the bill will be voted by the Assembly, expected on Friday, July 5, 2019. SAVE THE DATE: Caballeros HIX BBQ Saturday, August 24, 2019 at 11:30 a.m. Tom and Carrie Liebs — 1 Acacia Road Join Caballeros at the HIX BBQ Event. Enjoy yourself in Carries horse barn with entertainment and Tom's classic car collection. Fantastic BBQ catered by Lucille's BBQ. $60 / person RSVP to Pam Crane at 310-377-7655 or pamcrane@cox.net. �pMMUyq. RHCA ANNOUNCEMENTS No announcements at this time. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 08, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — Regular Meeting of May 29, 2019 and June 24, 2019. RECOMMENDATION: APPROVE AS PRESENTED. B. Payment of Bills. RECOMMENDATION: APPROVE AS PRESENTED. 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-11 FROM THE PLANNING COMMISSION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO CONVERT AN EXISTING 689 SQUARE FOOT STABLE TO A MIXED -USE STRUCTURE IN ZONING CASE NO. 959 AT 49 EASTFIELD DRIVE (LOT 33-EF) (WALDMAN). B. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-10 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW RESIDENCE WITH ATTACHED GARAGE AND BASEMENT, RETAINING WALL, SWIMMING POOL, AND GRADING; CONDITIONAL USE PERMITS TO CONSTRUCT A STABLE AND CORRAL; AND VARIANCES TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT AND TO ENCROACH WITH A RETAINING WALL INTO THE SIDE YARD SETBACK IN ZONING CASE NO. 955 AT 1 POPPY TRAIL (LOT 90-B2) (YEH). C. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-08 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SITE PLAN REVIEW AND A CONDITIONAL USE PERMIT FOR GRADING AND CONSTRUCTION OF A NEW STABLE WITH A LOFT IN ZONING CASE NO. 953 AT 13 PORTUGUESE BEND ROAD (LOT 77-RH) (CARDENAS). 6. PUBLIC HEARINGS A. CONTINUED - ZONING CASE NO. 957. REQUEST FOR A VARIANCE FROM THE REQUIREMENT THAT UTILITY LINES BE PLACED UNDERGROUND, (SEC.17.27.30 OF RHMC), IN CONJUNCTION WITH THE CONSTRUCTION OF AN ADDITION AND MAJOR REMODEL AT AN EXISTING SINGLE FAMILY RESIDENCE AT 5 FLYING MANE LANE, (LOT 45 -SF), (WALKER). B. AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA AMENDING CHAPTER 8.08.580 CONSTRUCTION AND DEMOLITION WASTE OF THE CITY OF ROLLING HILLS MUNICIPAL CODE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF LIGHTING UPGRADE AT THE TENNIS COURT 2 AND COURT 3. B. CONSIDERATION AND APPROVAL OF THE IMPROVEMENTS AT THE TENNIS COURT PROPOSED BY THE ROLLING HILLS COMMUNITY ASSOCIATION, THE AMERICAN WITH DISABILITY ACT (ADA) IMPROVEMENTS, AND PROVIDE DIRECTION TO STAFF ON THE NEXT STEPS. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICE CONTRACT WITH [XXXXXXXXXXXXXXXXXXXXXXXXXXX] FOR INFORMATION TECHNOLOGY SERVICES FOR THREE YEARS WITH A NOT -TO -EXCEED AMOUNT OF [XXXXXXXXXXXXXXX]. B. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICE AGREEMENT WITH [XXXXXXXXX) FOR PROJECT MANAGEMENT SERVICES FOR AN AMOUNT NOT -TO -EXCEED [XXXXXXXX]. C. CONSIDERATION AND APPROVAL OF THE JOB SPECIFICATIONS FOR THE PLANNING DIRECTOR, SENIOR MANAGEMENT ANALYST AND CODE ENFORCEMENT OFFICER. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS FIRE FUEL ABATEMENT ALONG THE CITY'S SOUTHERN BORDER, AREAS ADJACENT TO THE PALOS VERDES PENINSULA LAND CONSERVANCY (ORAL). 10. MATTERS FROM STAFF A. STATUS REPORT ON THE POTENTIAL COST SHARE FORMULA TO FUND TWO SCHOOL RESOURCE OFFICER (SRO) TO BE EMPLOYED BY THE PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT (PVPUSD) AND DISCUSS THE SROs PROPOSED RESPONSIBILITIES/DUTIES (ORAL). • B. CONSIDERATION AND APPROVAL OF A SUMMER INTERN (SIX WEEKS) THROUGH THE OPPORTUNITY ENGINE FOR AN AMOUNT NOT -TO - EXCEED $1,500. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. 6LLO6 v?"V11/ve) (40�i Buwoal yvoa/ puac-p'`"6'nJJOd r `//h rr G"rat /vl� a °(411' City o�Ko//in flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JUNE 19, 2019 CITY HALL STAFF Since early 2019, City Hall experienced two vacancies. With a small staff, the vacancies impacted City Hall operations tremendously presenting difficulties having consistent public counter and phone coverage. The City apologies for any delays and inconveniences you may have experienced. However, recruitments are underway and in keeping with the City Council's priority of good customer service, the City is taking steps to attract enthusiastic, capable and experienced professionals to join the City Hall team. Between 8AM through 12PM, Thursday, June 20, the entire City Hall staff is scheduled to meet potential candidates for the City Clerk position. Following the City Clerk recruitment, staff will be recruiting a Senior Management Analyst. New staff members will be introduced in future publication of the Blue Newsletter. BLOCK CAPTAIN Learning from their experience with the recent Woolsey Fire, the City of Malibu is soliciting professional services to look at evacuation routes for the entire city. Lead Block Captain received a copy of Malibu's scope of work. The Lead Captain is currently reviewing the solicitation to determine applicability to the City of Rolling Hills. In addition to this review, the Block Captains will be discussing the Community Wildfire Protection Plan for Rolling Hills at the Thursday, June 20, 2019 meeting. Block Captain meetings are held on the third Thursday of even months. The meeting following the June meeting will be held at the City Hall Council Chamber on August 15, 2019 at 10AM. WISHING YOU A SAFE & HAPPY 4TH OF JULY! ¢' Rolling Hills City Hall will be closed on .'': Thursday, July 4th in observance of �� p" Independence Day. The Rolling Hills City Council and staff wish all Rolling Hills residents a safe and happy 4th of July! Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584 immediately! x`19 ROLLING HILLS CRIMES REPORTED For the time period May 4 — June 01, 2019 5/30/19 — Petty Theft UPCOMING CITY MEETINGS City Council Meeting 6/24/19 at 7:00 p.m. Planning Commission Meeting 6/25/19 at 6:30 p.m. and 7/16/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 at 8:30 a.m. Issue No. 19-12 LOS ANGELES COUNTY SHERIFF'S STATION CAPTAIN SELECTION In December 2018, the Captain commanding the day-to- day operations at the Sheriff Lomita station retired. On June 14, 2019, the Los Angeles County Sheriff's Department announced the selection of James Powers to be the Captain of the Lomita Station. Captain Powers will be reaching out to the community in the upcoming months. You can also meet Captain Powers at the Town Hall Meeting with Sheriff Alex Villanueva on Tuesday, June 25, 2019. MEETING TIME CORRECTION: TOWN HALL MEETING WITH NEW SHERIFF ALEX VILLANUEVA Tuesday, June 25th at 6:30 PM Lomita Library - Don Knabe Community Room 24200 Narbonne Avenue, Lomita Join Sheriff Alex Villanueva for an evening of information and dialogue regarding your community concerns. Please call the Lomita station at (310) 891-3222 for more information. PROTECT PEAFOWL WITHIN OUR CITY The City Hall was notified that a Peacock was shot by an arrow last Thursday, 6/6/19. Animal Control was called upon to retrieve the injured bird. It is unlawful to harm these types of peafowl, so please call and report any harmful acts to the Animal Control Center. Helpful hints to discourage Peafowl from your property: • Peafowl do not like water. • They are afraid of dogs. • Do not feed and/or leave food out. • Scare them away for a few days from returning. cPMYLLN,Py 41, RHCA ANNOUNCEMENTS RHCA office will be closed Thursday, July 4th in observance of Independence Day Holiday. Seniors' Luncheon, Saturday, July 13`h at 11:30am The Seniors Luncheon will be at the Ruth home, 5 Outrider Road. Cost is $25 per person. Please RSVP to Claudia Feld at 310 377-3873. Tai Chi — Open to All Ages Start your summer off right with Tai Chi. Classes are held every Tuesday at 11:30 AM at the RH Tennis Courts. The class is open to all residents. Wear comfortable clothing, shoes, bring a hat, sunglasses and water if it is sunny. Tai Chi is a gentle exercise that helps improve balance and flexibility. If you are not sure about participating in a class, come down and check it out. Cost is $10/pp, first class is free. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 24, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL'AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting May 29, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. Payment of Bills. RECOMMENDATION: APPROVE AS PRESENTED C. Republic Services Recycling Tonnage Report for May 2019. RECOMMENDATION: APPROVE AS PRESENTED D. Financial Statement for the Month of May 2019. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE 6. PUBLIC HEARINGS NONE 7. OLD BUSINESS NONE 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF A FIVE-YEAR (2019-2024) MUNICIPAL LAW ENFORCEMENT SERVICE AGREEMENT AND SUPPLEMENTAL TRAFFIC ENFORCEMENT WITH THE LOS ANGELES COUNTY SHERRIFF'S DEPARTMENT. B. CONSIDERATION AND APPROVAL OF LIGHTING UPGRADE AT THE TENNIS COURTS; CONTRIBUTE $8,000 TO THE PROJECT AND AUTHORIZE THE CITY MANAGER TO WORK WITH THE RHCA MANAGER TO IMPLEMENT THE LIGHTING UPGRADE. C. CONSIDERATION AND APPROVAL OF TENNIS COURT IMPROVEMENTS PRESENTED BY THE RHCA BOARD; APPROVE PLANS AND SPECIFICATIONS FOR THE TENNIS COURT ADA IMPROVEMENTS AND DIRECT STAFF TO ADVERTISE FOR CONSTRUCTION BIDS FOR THE TENNIS COURT ADA IMPROVEMENTS. D. RESOLUTION NO. 1241, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MODIFYING ROLLING HILLS FEES BY INCREASING CONSTRUCTION AND DEMOLITION PERMIT FEE, ESTABLISHING A CONSTRUCTION AND DEMOLITION WASTE DIVERSION REPORTING COMPLIANCE DEPOSIT, AND ESTABLISHING WATER EFFICIENT LANDSCAPE ORDINANCE REVIEW FEE. E. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 1242, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ACCEPTING AN OFFER OF DEDICATION AND EASEMENT RELATING TO THE SEWER IMPROVEMENTS IN THE CITY OF ROLLING HILLS. F. CONSIDERATION AND APPROVAL OF A RESOLUTION NO. 1243, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES FOR THE INCLUSION OF CERTAIN TERRITORY OF THE CITY OF ROLLING HILLS TRACK NO. 29408, 29206 AND 23643 WITHIN COUNTY SEWER MAINTENANCE DISTRICT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tL LO6 nlv.o0'0 t? '4 1 / BUOJOd Pv'd U,c/ ""6"1"d L Per r € FF at° 41g Ct o�Koi`in9 7/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JUNE 05, 2019 Issue No. 19-11 ROLLING HILLS CODE ENFORCEMENT OFFICER The City hired a part time dead vegetation manager to assist the residents in the implementation of the Fire Fuel Abatement ordinance and other code matters. Please visit City Hall to meet Delia Aranda or say hello to her when you see her in the field. Delia will help you identify dead vegetation. Delia is eager to answer your questions and advise you on reducing fire fuel on your property. As the fire season approaches, it is incumbent on all residents to inspect their entire property and remove all dead vegetation, including tumbleweeds and dead palm fronds. By doing so, you will be protecting your property and that of your neighbors from wildfires. DEAD TREES AND SHRUBS With severe fire danger and evidence of the damage resulting from fires, it is important that residents maintain the appropriate clearance between structures and vegetation. It is also important that properties be cleared of dead trees and brush that serve as fuel for fire. Dead vegetation is visible throughout the community from roads and in canyon areas. Residents may wish to consult with their gardener, an arborist or tree service to assess trees and shrubs and for constructive clearance methods that avoid future erosion. The Los Angeles County Fire Department regulates the first 200 feet from structures in order to establish a fire fighting defensible space. The City Ordinance requires the removal of the dead plants on the remainder of your property to help keep our community safe. If you have questions about the clearance requirements, please call the Fire Department at 310-377-1584. THE DANGERS OF SMOKING Smoking is a year-round fire hazard. We live in a Mediterranean climate with plenty of vegetation susceptible to fire. Drought conditions in Los Angeles County have intensified the need for everyone to be vigilant and use common sense to minimize the potential risk of fires caused by smoking. • Eliminate risk by not smoking in cars, on trails and roadsides. • Do not smoke carelessly, discard or leave lit cigars or cigarettes unattended. • Remind guests, employees, and any contract workers of the smoking restriction sign posted at the entrance gate. ROLLING HILLS CRIMES REPORTED For the time period May 4 — June 01, 2019 5/30/19 — Petty Theft UPCOMING CITY MEETINGS City Council Meeting 6/10/19 at 7:00 p.m. Planning Commission Meeting 6/18/19 at 6:30 p.m. and 6/25/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 at 8:30 a.m. TOO TOXIC TO TRASH? Free Household Hazardous & E -Waste Recycling Roundup Saturday, June 15th, 9 AM — 3 PM American Honda, 1919 Torrance Blvd., Torrance (enter from Harper's Way off Van Ness Avenue) Paint and solvents, chemicals, e -waste and sharps will be accepted. Limit: 15 gallons or 125 lbs. of hazardous waste. No business waste accepted. For more information call 800-238-0172. BLOCK CAPTAIN The Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled June 20th at 10 AM at City Hall. MEET & GREET NEW SHERIFF ALEX VILLANUEVA Tuesday, June 25th, 5:30 PM — 6:30 PM Sheriff Alex Villanueva and Acting Captain of Lomita Station, Michael A. White invite you to attend a "meet and greet" with the Sheriff at the Lomita Sheriff's Station, 21356 Narbonne Avenue, Lomita. Please call the Lomita station at (310) 891-3222 for more information. CITY FY 2019-2020 BUDGET ADOPTION The City Council will be adopting next year's budget at the June 10, 2019 City Council meeting. CITY HALL PARKING LOT REHAB PROJECT At the May 29, 2019 City Council meeting, the council rejected the construction bids for rehabbing the parking lot. The low bid was double the budget amount. The City will shelf the project for consideration next year, in March/April 2020. SUMMER PET SAFETY REMINDER... Along with the beautiful gardens that arrive in the spring and summer months comes a less desirable addition to those beautiful plants and flowers...snails. Unfortunately, some products used to control snails are poisonous to pets. The active ingredient in many commonly used snail baits is a compound called metaldehyde which is poisonous to pets; and snail bait is formulated in chewable pellets that are flavored with molasses, apple and bran to attract the snails which dogs find a tasty treat as well. In a community where there is no leash law it is extremely important to remind gardeners and those that care for your property to be extremely careful when applying or storing snail baits, and when possible, choose a pet friendly alternative. (94 RHCA ANNOUNCEMENTS SENIORS LUNCHEON Please note the June Seniors' luncheon has been CANCELLED. Save the date for the next month luncheon on Saturday, July 13`h AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 10, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of May 13, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. B. Republic Services Recycling Tonnage Report for May 2019. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of May 2019. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2019-09. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE FROM THE REQUIREMENT THAT UTILITY LINES BE PLACED UNDERGROUND IN CONJUNCTION WITH A CONSTRUCTION OF AN ADDITION AND MAJOR REMODEL IN ZONING CASE NO. 957, AT 5 FLYING MANE LANE, ROLLING HILLS (LOT 45 -SF); (WALKER). 6. PUBLIC HEARINGS A. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1239 ADOPTING THE FISCAL YEAR 2019/2020 BUDGET AND RESOLUTION NO. 1240 ESTABLISHING THE ANNUAL APPROPRIATION GANN LIMIT FOR THE CITY OF ROLLING HILLS. B. A HEARING TO CONSIDER WHETHER NONCOMPLIANCE WITH CITY COUNCIL RESOLUTION NO. 1196 AND THE COVENANT RECORDED AGAINST TITLE PURSUANT THERETO CONSTITUTES A PUBLIC NUISANCE WITH REGARD TO FAILURE TO ABATE A VIEW IMPAIRMENT AT 15 PORTUGUESE BEND ROAD (COVENANT RECORDED AS DOCUMENT NUMBER 20170547814 AND DATED 05/17/2017) (OWNERS: WILLIAM AND JUDITH HASSOLDT). 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF AN AGREEMENT WITH GRANICUS TO SUBSCRIBE TO AN AGENDA MANAGEMENT AND MINUTES PREPARATION PROGRAM. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE 10. MATTERS FROM STAFF A. UPDATE ON LOMITA SHERIFF CAPTAIN RECRUITMENT (ORAL). 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tL 606 »iuio/'1/r '7.rl 8u4 cy r vw rag, "."-Pod it Y Bp 11 o f/o (RAJ') City o/Ko//ing Jti/1 flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson May 22, 2019 Issue No. 19-10 CITY HALL CLOSED — MONDAY, MAY 27T" City Hall will be closed on Monday, May 27 in observance of the Memorial Day Holiday. Rolling Hills City Council and staff wish you a wonderful holiday weekend! City Hall will re -open Tuesday, May 28`h HOLIDAY TRASH COLLECTION SCHEDULE There will be no trash or green waste collection on Monday, May 27`h. If your trash/green waste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. ROLLING HILLS PARKING REMINDERS The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any of the city's roadways or in cul-de-sacs. Also, when parking along the roadway during the daytime hours, please be sure that the vehicle does not block equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. GRANTS FOR HAZARD MITIGATION PROGRAMS W!'\ As a result of the numerous fires in the past few 'illa° . years throughout the State, the Federal Government several years ago declared a major federal disaster. The State of California became eligible for Hazard Mitigation Grant Program funding to develop programs and projects aimed at reducing or eliminating future damages from natural hazards. These funding are provided through the Federal Emergency Management Agency (FEMA) and the California Governor's Office of Emergency Services (CaIOES) In the past year the City submitted applications for six grants: • General Plan Safety Element Update • Wildfire Education and Outreach Program • Community Wildfire Protection Plan (CWPP) • 2 applications for Undergrounding of Utility Lines • Vegetative Management/ Creating Fire Breaks /Erosion Control CalOES and FEMA deemed all six applications as eligible activities, and they are currently being reviewed for funding consideration by the appropriate agencies. ROLLING HILLS CRIMES REPORTED For the time period May 4 — May 11, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 5/29/19 at 7:00 p.m. Planning Commission Meeting 6/18/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 at 8:30 a.m. BLOCK CAPTAIN The Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled June 20`h at 10 AM at City Hall. EQUESTRIAN FACILITY GUIDELINES Noticing a trend to construct large stables and stables that were not conducive to equestrian uses, the City Council tasked the Planning Commission to study and discuss issues relevant to stable uses and construction. An ad hoc committee that included members of the Planning Commission and members of Caballeros alongside City staff was formed. The ad hoc committee developed stable guidelines for what makes a working and functional stable and what is the appropriate size for equestrian facilities for its best use for horses. A copy of the guideline is available on the City's website at www.rollinghills.org/DocumentCenter/View/1333 or at the City Hall. Recently, pursuant to state mandated stormwater management requirements, additional guidelines are being prepared relating to drainage requirements for stables and siting of stables in relationship to natural drainage courses or proximity to slopes. These guidelines will be reviewed by the Planning Commission at their scheduled June 18`h meeting, followed by the City Council at a future date. SB50 (WIENER) PLANNING AND ZONING HOUSING DEVELOPMENT INCENTIVES The California League of Cities and member cities, including Rolling Hills were concerned that this measure would provide developers new rights to undermine local decision making and community based planning. Thanks to the active engagement of the league, Senate Bill 50 was held in the Senate appropriation committee and will not advance this year. ��pM•UYq� RHCA ANNOUNCEMENTS Public Hearing, June 6 at 7:45 AM To discuss the FY 2019-2020 Budget The RHCA Board will be holding a public hearing to allow members to comment on the proposed budget for the FY 2019-20 on Thursday, June 6, 2019 at 7:45 AM. The RHCA's fiscal year begins July 1, 2019. This meeting is solely to discuss the budget and expenditures for the upcoming fiscal year. The assessment rate is not determined until October, in compliance with the RHCA Bylaws. Copies of the proposed budget are available at the RHCA office, please call 310-544-6222 or email: info@rhca.net. If you are unable to attend the meeting but would like to comment, please email your comments to info@rhca.net by June 5`h. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 29, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of April 22, 2019; and 2) Regular Meeting of May 13, 2019 RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. B. Republic Services Recycling Tonnage Report for April 2019. RECOMMENDATION: Receive and file. C. CONSIDERATION AND APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH ROLLING HILLS COMMUNITY ASSOCIATION TO COST SHARE DESIGN FEES ASSOCIATED WITH ASSESSMENT DISTRICT PROJECTS. RECOMMENDATION: Second reading, waive full reading and adopt Ordinance. D. Financial Statement for the Month of April 2019. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. A HEARING TO CONSIDER WHETHER NONCOMPLIANCE WITH CITY COUNCIL RESOLUTION NO. 1196 AND THE COVENANT RECORDED AGAINST TITLE PURSUANT THERETO CONSTITUTES A PUBLIC NUISANCE WITH REGARD TO FAILURE TO ABATE A VIEW IMPAIRMENT AT 15 PORTUGUESE BEND ROAD (COVENANT RECORDED AS DOCUMENT NUMBER 20170547814 AND DATED 05/17/2017) (OWNERS: WILLIAM AND JUDITH HASSOLDT). 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING FOR THE SANITARY SEWER IMPROVEMENT FEASIBILITY STUDY PHASE 2 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR AN AMOUNT NOT - TO -EXCEED $32,420. B. REVIEW CONSTRUCTION BIDS RECEIVED FOR THE RESURFACING OF THE CITY HALL PARKING LOT AND PORTUGUESE BEND ROAD BETWEEN PALOS VERDES DRIVE NORTH TO ENTRY GATES AND CONSIDER ALLOCATING ADDITIONAL MEASURE R AND MEASURE M FUNDS FOR THE PROJECT. C. CONSIDERATION AND APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH ROLLING HILLS ESTATES FOR THE CITY HALL PARKING LOT AND PORTUGUESE BEND ROAD BETWEEN PALO VERDES DRIVE NORTH TO ENTRY GATES. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF A NEW FIVE YEAR AGREEMENT WITH LOS ANGELES COUNTY ANIMAL CARE AND CONTROL. B. CONSIDERATION AND APPROVAL OF A NEW FIVE YEAR AGREEMENT WITH LOS ANGELES SHERIFF'S DEPARTMENT FOR LAW ENFORCEMENT SERVICES; AND APPROVAL OF A SUPPLEMENTAL TRAFFIC ENFORCEMENT AGREEMENT FOR FY 19-20. C. CONSIDERATION AND APPROVAL OF THE PURCHASE OF THE AGENDA MANAGEMENT SOFTWARE, PEAK AGENDA MANAGEMENT BY GRANICUS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. REPORT OUT BY REGIONAL LAW COMMITTEE MEMBERS ON THE MAY 9, 2019 MEETING. B. REPORT OUT BY BUDGET COMMITTEE MEMBERS ON THE MAY 16, 2019 MEETING. 10. MATTERS FROM STAFF A. CONSIDERATION AND APPROVAL OF A RESOLUTION ELECTING TO JOIN OTHER COMMUNITIES IN LOS ANGELES COUNTY IN OPTING OUT OF THE REQUIREMENTS OF THE CONGESTION MANAGEMENT PROGRAM (CMP) ESTABLISHED IN 1990 BY PROPOSITION 111. B. FY 19/20 BUDGET WORKSHOP. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tLL06 vPio,'ive) ' 1l Bu yioC/1 pvoar puw a".n "l °d eit,,,peollin,J4Anew,Lite, offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson May 08, 2019 Issue No. 19-09 CITY HALL CLOSED — MONDAY, MAY 27T" City Hall will be closed on Monday, May 27 in observance of the Memorial Day Holiday. Rolling Hills City Council and staff wish you a wonderful holiday weekend! City Hall will re -open Tuesday, May 28th SHERIFF'S TOWN HALL MEETING SUMMARY A Sheriff's Town Hall Meeting was held, Wednesday, May 8th, 2019 at 7PM at City Hall. The event had approximately 50-55 people in attandance. The meeting concluded with several suggestions for increased security in response to recent burgaries. The first suggestion is to hire a private security to patrol the City on a 24 hour shift and the second suggestion is to implement a driver's license verification at all the guard gates. BLOCK CAPTAIN ElThe Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled June 20'h at 10 AM at City Hall. WATER EFFICIENT LANDSCAPE ORDINANCE On Monday, May 13, 2019, the City Council of the City of Rolling Hills will adopt a Water Efficient Landscape Ordinance, to advance the goal of conserving water and to comply with the State law. The ordinance will be applicable to all development projects with an aggregate landscape area of 500 square feet or greater requiring Planning Commission review and to development project with an aggregate landscape area of 2,500 square feet or more, which can be reviewed and approved by staff. The requirements call for detailed water budget calculations, utilization of drought tolerant and fire resistant plants, and to limit the use of turf. The landscaping plans and the certification of compliance with the ordinance must be prepared by a certified landscaping professional. For more information on this Ordinance, please call City Hall Planning Department at 310 377-1521. TIIWN tj l►nLL MEETING LOST AND FOUND If you are missing a brown hat and would like it back, please stop by the City Hall to retrieve it. ROLLING HILLS CRIMES REPORTED For the time period April 01 — May 04, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 5/13/19 at 7:00 p.m. Planning Commission Meeting 5/21/19 at 6:30 p.m. Traffic Commission Meeting 5/23/19 at 8:30 a.m. ROLLING HILLS TENNIS SOCIAL CLUB CINCO DE MAYO EVENT Saturday May 11 th, 1-6 PM Come celebrate and bring your kids, family and neighbors — Partake in a round robin tennis game with legendary coach Courtney Hance — all level of players are welcome. LIVE Mariachi Band — Delicious appetizers, food and beverages - Reserve your tickets online now, Adults $40, Kids $20 at: https://rollinghillstennisclub.org or call Tony Mian at 310- 216-4267 or Arun Bhumitra at 310-994-7400. HOUSEHOLD BULKY ITEMS PICKUP Wednesday, May 15 th This pick up is for household items only, no green amwaste, no construction materials, no automotive parts will be collected on Wednesday, May 15'h Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on May 15'h. For removal of large items such as refrigerators, please call Republic Services Customer Service at 800-299-4898 to make special pickup arrangements. WOMEN'S CLUB SPRING TEA PARTY Thursday, May 16th from 1 to 4 P.M. The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend the Women's Club Spring Tea Party at 37 Chuckwagon Road. Please RSVP to Maureen Hill at (310) 377-2181. CPUC RULE 20 ALLOCATION CHANGE Utilities annually allocate funds under Rule 20 to communities to convert overhead electric and telecommunication facilities to underground electric facilities. Utilities submit Rule 20 allocation budgets to CPUC each year by letter and set aside approximately two percent of their electric revenue for overhead conversions. The total allocation then was divided among individual cities or counties based on a 50/50 allocation formula. Half the allocation is based on the ratio of the community's overhead meters to total system overhead meters, and half based on the community's total meters to total system meters. The CPUC is seeking to change the current allocation formula and city staff will be tracking this issue. ��-MMYU`yn RHCA ANNOUNCEMENTS The RHCA will be CLOSED Monday, May 27th in observance of the Memorial Day Holiday. FREE Green Waste Chipping — Tuesday, May 28th In preparation for high -fire season, the RHCA will be offering citywide chipping services to residents. Branches must be 10" or less (no logs or branches larger than 10") No palm fronds or grassy, viny green waste. Wood chips will be left on site if requested. Contact the RHCA if you have any questions at 310-544-6222. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 13, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. ' 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. B. Republic Services Recycling Tonnage Report for March 2019. RECOMMENDATION: Receive and file. C. ORDINANCE NO. 361 — AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 13.18 (WATER EFFICIENT LANDSCAPE) OF TITLE 13 (WATER AND SEWERS) OF THE ROLLING HILLS MUNICIPAL CODE. RECOMMENDATION: Second reading, waive full reading and adopt Ordinance. D. Committee Assignment. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2019-07. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO ALLOW CONSTRUCTION OF A BASEMENT LIGHT WELL IN THE FRONT YARD SET BACK AND A MAJOR MODIFICATION TO CHANGE THE PRESCRIBED ORDER OF CONSTRUCTION AND A TWO YEAR EXTENSION RELATING TO PREVIOUSLY GRANTED SITE PLAN REVIEW AND VARIANCE ENTITLEMENTS AT 5 EL CONCHO LANE IN ZONING CASE NO. 916, (LOT 10-GF) ROLLING HILLS, CA (DE MIRANDA). 6. PUBLIC HEARINGS A. A HEARING TO CONSIDER WHETHER NONCOMPLIANCE WITH CITY COUNCIL RESOLUTION NO. 1196 AND THE COVENANT RECORDED AGAINST TITLE PURSUANT THERETO CONSTITUTES A PUBLIC NUISANCE WITH REGARD TO FAILURE TO ABATE A VIEW IMPAIRMENT AT 15 PORTUGUESE BEND ROAD (COVENANT RECORDED. AS DOCUMENT NUMBER 20170547814 AND DATED 05/17/2017) (OWNERS: WILLIAM AND JUDITH HASSOLDT). 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING FOR THE SANITARY SEWER IMPROVEMENT FEASIBILITY STUDY PHASE 2 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR AN AMOUNT NOT -TO -EXCEED $32,420. B. CONSIDERATION AND APPROVAL OF ENGINEERING PLANS AND SPECIFICATIONS FOR THE CITY HALL PARKING LOT AND PORTUGUESE BEND ROAD BETWEEN PALO VERDES DRIVE NORTH TO ENTRY GATES; CONSIDERATION AND APPROVAL OF RESOLUTION 1237, ASSIGNMENT TO THE CITY OF ROLLING HILLS ESTATES ITS AVAILABLE PROPOSITION C TRANSPORTATION FUNDS; AND CONSIDERATION AND APPROVAL OF RESOLUTION 1238 APPROVING ALLOCATION OF MEASURE M AND MEASURE R FUNDS TOWARDS RESURFACING OF PAVEMENT IN AND AROUND THE CITY OF ROLLING HILLS CITY HALL CAMPUS AREA AND THE SEGMENT OF PORTUGUESE BEND ROAD FROM THE MAIN GATE TO PALOS VERDES DRIVE NORTH. C. CONSIDERATION OF OPTIONS FOR SOLID WASTE SERVICES BEGINNING JULY 1, 2020. D. CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH ROLLING HILLS COMMUNITY ASSOCIATION TO COST SHARE DESIGN FEES ASSOCIATED WITH ASSESSMENT DISTRICT PROJECTS. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF A. CODE ENFORCEMENT —QUARTERLY REPORT. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. t L O6 n,u,o/'7vv " °a "9"9"d yvoar pU / �/ 7//'1 r L"WW1°IJ1,) Litt, o�un, _ti// flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 17, 2019 Issue No. 19-08 BLOCK CAPTAIN filThe Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled April 18th at 1.0 AM at City Hall. SHRED DAY & E -WASTE DROP OFF April 27th, 10AM-1 PM Republic Services will be holding the annual drive-thru Community Shred Day for Rolling h.+t Hills residents on Saturday, April 27th. The event will take place from 10 AM until 1 PM at City Hall, 2 Portuguese Bend Road — in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. CABALLEROS ANNUAL PANCAKE BREAKFAST Sunday, April 28th, Caballeros Ring, 10 AM — Noon IpoctEIl Don't miss the annual Caballeros Pancake BIKAKFASTII Breakfast! Fun for the whole family! Adults $5, Children over 12, $5. Caballeros Members FREE. NEIGHBORHOOD MEETING Tuesday, April 30th at 7 PM The Women's Community Club will host a Neighborhood Meeting for Residents of the Acacia Road, Area 4, hosted at Carrie and Tom Lieb's home at 1 Acacia Lane. Don't miss this opportunity to visit with your neighbors, discuss items of interest and meet RHCA Board Members and City Council Members. Please RSVP to Maureen Hill at 310- 377-2181. SHERIFF'S TOWN HALL MEETING Postponed Wednesday, May 8th at 7 PM The City partnered with the Sheriff's Department and will be hosting a Townhall meeting at the City Hall to discuss best practices to safeguard your home from burglaries. This meeting was previously scheduled to take place on April 17th, 2019. ROLLING HILLS CRIMES REPORTED For the time period April 01 — April 12, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 4/22/19 at 7:00 p.m. Planning Commission Meeting 5/21/19 at 6:30 p.m. Traffic Commission Meeting 5/23/19 at 8:30 a.m. ROLLING HILLS TENNIS SOCIAL CLUB CINCO DE MAYO EVENT Saturday May 11th, 1-6 PM Come celebrate and bring your kids, family and neighbors — Partake in a round robin tennis game with legendary coach Courtney Hance — all level of players are welcome. LIVE Mariachi Band — Delicious appetizers, food and beverages - Reserve online your tickets now, Adults $40, Kids $20 at: https://rollinghillstennisclub.org or call Tony Mian at 310- 216-4267 or Arun Bhumitra at 310-994-7400. HOUSEHOLD BULKY ITEMS PICKUP Wednesday, May 1 5th This pick up is for household items only, no green umwaste, no construction materials, no automotive parts will be collected on Wednesday, May 15th. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on May 15th. For removal of large items such as refrigerators, please call Republic Services Customer Service at 800-299-4898 to make special pickup arrangements. ADVISORY: IRS TELEPHONE SCAM -9, Please be aware of phone calls falsely claiming to be from the IRS and even having a caller ID that identifies them as the IRS. The callers also appear to know the last 4 digits of the call recipient's social security number. Please be advised that the IRS will first contact you by mail, NOT by phone or email. Please contact the IRS directly if you are concerned. The IRS can be reached at 800-829-1040 or go to irs.gov. To file a complaint with Treasury Inspector General for Tax Administration please call 800-366-4484 or go to tigta.gov or FTC at 877 -FTC -HELP or go to ftc.gov/complaint. WARNING: RATTLESNAKE REMINDER As summer approaches and temperatures rise, residents are beginning to see rattlesnake activity. Remember to use caution when moving things around in the yard or in garages, as snakes like to hide in dark places. Residents should also be careful and keep an eye out for snakes when hiking. Snakes are fascinating creatures, but remember to keep your distance. If you encounter a snake that requires handling, please call the Los Angeles County Department of Animal Care and Control at (310) 523-9566. iGp1AMIlN,r,, ii RHCA ANNOUNCEMENTS The Tennis Club Community Meeting will be held on Wednesday, April 24 at 7 PM at the RHCA office to discuss proposed changes to the tennis rules. All RHCA residents are welcome! AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 22, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER • 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of April 8, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of March 2019. RECOMMENDATION: Approve as presented. • D. CalOES Designation of Subrecipient's Agent Resolution Authorization. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2019-03. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A VARIANCE TO ENCROACH WITH A GARAGE AND BASEMENT ADDITION INTO THE SIDE YARD SETBACK, IN ZONING CASE NO. 954 AT 9 WILLIAMSBURG LANE, LOT 27-RH, (MACLEAN). B. RESOLUTION NO. 2019-06. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A MINOR MODIFICATION TO A CONDITION IN A PREVIOUSLY APPROVED CONDITIONAL USE PERMIT ON APPEAL IN ZONING CASE NO. 808 - MOD. AT 7 RINGBIT ROAD EAST, (LOT 38 -SF), (SHADDEN). 6. PUBLIC HEARINGS A. A HEARING TO CONSIDER WHETHER NONCOMPLIANCE WITH CITY COUNCIL RESOLUTION NO. 1196 AND THE COVENANT RECORDED AGAINST TITLE PURSUANT THERETO CONSTITUTES A PUBLIC NUISANCE WITH REGARD TO FAILURE TO ABATE A VIEW IMPAIRMENT AT 15 PORTUGUESE BEND ROAD (COVENANT RECORDED AS DOCUMENT NUMBER 20170547814 AND DATED 05/17/2017) (OWNERS: WILLIAM AND JUDITH HASSOLDT). 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH ROLLING HILLS COMMUNITY ASSOCIATION TO COST SHARE UNDERGROUNDING PROJECT DESIGN FEES. B. CONSIDERATION AND APPROVAL OF RESOLUTION 1236 TO EXCHANGE PROPOSITION A FUNDS WITH THE PALOS VERDES PENINSULA TRANSIT AUTHORITY FOR GENERAL FUNDS AT A RATE OF $0.75 TO $1.00. C. CONSIDERATION OF OPTIONS FOR SOLID WASTE SERVICES BEGINNING JULY 1, 2020. D. WAIVE THE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 361 AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 13.18 (WATER EFFICIENCY LANDSCAPE) OF TITLE 13, WATER AND SEWERS OF THE ROLLING HILLS MUNICIPAL CODE. 8. NEW BUSINESS A. REPORT ON FINANCE/BUDGET/AUDIT COMMITTEE RECOMMENDATIONS ON FINANCIAL AND INVESTMENT POLICIES AND SCHEDULE OF FEES AND CHARGES AND DISCUSSION OF FISCAL YEAR 2018/19 BUDGET PRIORITIES. B. CONSIDERATION AND APPROVAL OF AMENDING THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL CHAPTER IV CLASSIFICATION TO ADD THE SENIOR PLANNER FOR FULL-TIME EXEMPT AND TO CHANGE THE CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER FROM FULL-TIME NON-EXEMPT TO FULL-TIME EXEMPT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING MARCH 31, 2019 AND SCHEDULE OF INVESTMENTS AND DASH BOARD REPORT CARD AND LIQUIDITY CALCULATION AND INVESTMENT ALLOCATIONS SUMMARY REPORT BY QUARTER. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. L 606 niUJo0'0 e) '/?f BuO/oy roa/ puog Ican"Jiod city opun y 17/ew21tet' offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 03, 2019 CITY COUNCIL REORGANIZATION AND RECOGNITION OF PATRICK WILSON At the City Council meeting on Monday, April 8, 2019, City Council Members will reorganize, selecting a Mayor and Mayor Pro Tem. All residents are invited to join in welcoming the new Mayor and thanking Mayor Wilson for his year of service. Refreshments will be served. The meeting will begin at 7 PM at City Hall, 2 Portuguese Bend Road, Rolling Hills. BLOCK CAPTAIN ElThe Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled April 18th at 10 AM at City Hall. NATURAL DISASTER TOWN HALL MEETING Saturday, April 6th at 10 AM Los Verdes Golf Course — Vista Ballroom 7000 West Los Verdes Drive, Rancho Palos Verdes Join a discussion focusing on preparedness, communication, and evacuation in the case of a natural disaster. This event will feature presentations from the California Office of Emergency Services, LA County Fire Department, Southern California Earthquake Center, and local utility representatives. For more information or to RSVP, please call 310-375-0691 or go to asmdc.org/muratsuchi. CITYWIDE GREEN WASTE COLLECTION Wednesday, April 10th starting at 7 AM 4n Don't miss this opportunity to reduce the risk of in by clearing out any fire fuel on your property. Residents can dispose of unlimited green waste and get a head start on the required brush clearance and dead vegetation removal to increase fire safety in the community ahead of the fire season! Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on April 10th All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on April 10`'. NO bulky item pickup that day. TIIWN IIALL MEETING ROLLING HILLS CRIMES REPORTED For the time period March 03 — March 16, 2019 None reported. March 19, 2019 One Burglary — Suspect in Custody UPCOMING CITY MEETINGS City Council Meeting 4/08/19 at 7:00 p.m. Planning Commission Meeting 4/16/19 at 6:30 p.m. Traffic Commission Meeting 5/23/19 at 8:30 a.m. Issue No. 19-07 CELEBRATE EARTH DAY 2019 Saturday, April 131h, 2019 from 10 AM — 2 PM Celebrate our Earth with great booths and environmental exhibits. Fun for the entire family! Where: Sanitation Districts Administration Office, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. SHERIFF'S TOWN HALL MEETING Wednesday, April 17th at 6 PM The City partnered with the Sheriff's Department and will be hosting a Townhall meeting at the City Hall to discuss best practices to safeguard your home from burglaries. SHRED DAY & E -WASTE DROP OFF April 27th, 10AM-1 PM Republic Services will be holding the annual drive-thru Community Shred Day for Rolling Hills residents on Saturday, April 27`h. The event will take place from 10 AM until 1 PM at City Hall, 2 Portuguese Bend Road — in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. CABALLEROS ANNUAL PANCAKE BREAKFAST Sunday, April 28th, Caballeros Ring, 10 AM — Noon. [pA KE Don't miss the annual Caballeros Pancake BREAKFAST Breakfast! Fun for the whole family! Adults $5, Children over 12, $5. Caballeros Members FREE. NEIGHBORHOOD MEETING Tuesday, April 30th at 7 PM The Women's Community Club will host a Neighborhood Meeting for Residents of the Acacia Road, Area 4, hosted at Carrie and Tom Lieb's home at 1 Acacia Lane. Don't miss this opportunity to visit with your neighbors, discuss items of interest and meet RHCA Board Members and City Council Members. Please RSVP to Maureen Hill at 310-377-2181. ,`°""1°"'s RHCA ANNOUNCEMENTS 2018-19 Assessment Dues Second Installment Payment Due April 10th Just a friendly reminder, that the second half installment payments are due on April 10`h. Any late payments acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 08, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes —1) Regular Meeting of March 25, 019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. • C. Republic Services Recycling Tonnage Report for February 2019. RECOMMENDATION: Approve as presented. D. Financial Statement for the Month of February 2019. RECOMMENDATION: Approve as presented. 5. PRESENTATION OF CITY COUNCIL REORGANIZATION A. PRESENTATION TO MAYOR WILSON IN RECOGNITION OF HIS SERVICE DURING HIS 2018-2019 TERM AS MAYOR B. COMMENTS FROM OUTGOING MAYOR 6. ADJOURNMENT TO RECEPTION 7. COMMISSION ITEMS NONE. 8. PUBLIC HEARINGS NONE. 9. OLD BUSINESS CONSIDERATION AND APPROVAL OF A RESOLUTION ORDERING THE REMOVAL OF GORDON AND NANCY INMAN'S BOXER, LULU FROM THE CITY 10. NEW BUSINESS NONE. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 12. MATTERS FROM STAFF NONE. 13. CLOSED SESSION NONE. 14. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. t'L06 nlviod'0�� eve)/ yvoa/PUa9l9cenBnJJOd L City o�Ko/,Ling Jti//I 17/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 20, 2019 Issue No. 19-06 BLOCK CAPTAIN The Block Captain program is a volunteer -based, community -oriented, group purposed to assist and prepare the residents for natural disaster/ emergency planning and response. Arlene Honbo, Leader of the Block Captain program and Block Captains will be testing communication devices on Thursday, March 21, 2019 at 10 AM. Learning from the lessons of the Woosley fire, communication is key in disaster and emergency response. Cell phones and landlines are not reliable. PROTECT YOUR HOME FROM BURGLARIES t Best practices to protect your home. One of the most important things that someone can do to decrease the chance of experiencing property crime is installing security technology such as a burglar alarm system or security cameras. Do not mention any travel plans on-line or in public places, this lets people know that your home will be vacant. Place deadbolt locks on main entry doors. Deadbolts on doors make your home a more difficult target to break into, but it is important to purchase high - quality locks that can't be easily compromised. Consider getting a dog, burglars are much less likely to target a home that has a dog. Keep your valuables in a home safe. Homeowners can take to secure important documents and priceless possessions. Keep a record of valuable personal property. Maintain a well -lit property. Monitor mail and newspaper delivery. The presence of mail or newspaper buildup is a huge tipoff to burglars. Place a hold on mail delivery or have a trusted neighbor collect mail if you are going to be away for an extended period. Invest in a paper shredder and form a neighborhood watch, to better protect yourself from intruders. SENIORS LUNCHEON Saturday, March 30th at 11:30 AM The Senior Luncheon will be held at the lovely ia:m' home of Myrna Frame. Cost is $25 per person. Please RSVP to Maureen Hill at (310) 377-2181. LA COUNTY ANNUAL HOUSEHOLD HAZARDOUS & ELECTRONIC WASTE EVENT Saturday, March 30th from 9 AM - 3 PM LA County sponsored annual HHW/E-waste roundup will be held at Rancho Palos Verdes City Hall/City Yard. ROLLING HILLS CRIMES REPORTED For the time period March 03 — March 16, 2019 None reported. March 19, 2019 One Burglary — Suspect in Custody UPCOMING CITY MEETINGS City Council Meeting 3/25/19 at 7:00 p.m. Planning Commission Meeting 4/16/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 - CANCELLED NATURAL DISASTER TOWNHALL MEETING Saturday, April 6th at 10 AM Los Verdes Golf Course — Vista Ballroom 7000 West Los Verdes Drive, Rancho Palos Verdes Join a discussion focusing a preparedness, communication, and evacuation in the case of a natural disaster. This event will feature presentations from the California Office of Emergency Services, LA County Fire Department, Southern California Earthquake Center, and local utility representatives. For more information or to RSVP, please call 310-375-0691 or go to asmdc.org/muratsuchi. CELEBRATE EARTH DAY 2019 Saturday, April 13th, 2019 from 10 AM — 2 PM Celebrate our Earth with great booths and 7) environmental exhibits. Fun for the entire family! Where: Sanitation Districts Administration Office, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. SHERIFF'S TOWNHALL MEETING Wednesday, April 17th at 6 PM The City partnered with the Sheriff's Department and will be hosting a Townhall meeting at the City Hall to discuss best practices to safeguard your home from burglaries. CABALLEROS ANNUAL PANCAKE BREAKFAST Sunday, April 28th, Caballeros Ring, 10 AM — Noon Ip*AKE Don't miss the annual Caballeros Pancake BREAKFASTJ Breakfast! Fun for the whole family! Adults $5, Children over 12, $5. Caballeros Members FREE. NEIGHBORHOOD MEETING Tuesday, April 30th at 7 PM The Women's Community Club will host a Neighborhood Meeting for Residents of the Acacia Road, Area 4, hosted at Carrie and Tom Lieb's home at 1 Acacia Lane. Don't miss this opportunity to visit with your neighbors, discuss items of interest and meet RHCA Board Members and City Council Members. Please RSVP Maureen Hill at 310-377-2181. I A) RHCA ANNOUNCEMENTS Easter Party — CANCELLED The Women's Club Easter Party has been cancelled this year. See you next year! Tai Chi — Every Tuesday at 11:30 AM Start your week off with Tai Chi, held at the RH Tennis Courts, next to the main gate. $10/pp, first class is free. Wear comfortable clothing and a hat on sunny days. EASEMENT MAINTENANCE — While the RHCA reserves the easements for certain uses, like bridle trails and roads, maintaining the easements is the responsibility of the homeowner. Please clear weeds and trim back trees or overgrown vegetation. It helps keep the community looking good and lowers down the fire fuel. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 25, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on fhe agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing if to be considered under Council Actions. A. Minutes — 1) Regular Meeting of March 11, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. APPEALS HEARING FOR DOG ATTACK INCIDENT • B. WAIVE THE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 361 AN ORDINANCE OF THE CITY OF ROLLING HILLS, AMENDING CHAPTER 13.18 (WATER EFFICIENCY LANDSCAPE) OF TITLE 13, WATER AND SEWERS OF THE ROLLING HILLS MUNICIPAL CODE AND DIRECT STAFF TO BRING FORTH THE ORDINANCE FOR ADOPTION AT THE NEXT CITY COUNCIL MEETING 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A RESOLUTION ON COST SHARE MODEL FOR ENGINEERING DESIGN FEES FOR UTILITY UNDERGROUNDING ASSESSMENT DISTRICTS 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. ANTICIPATED LITIGATION The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter will prejudice the position of the City in anticipated litigation: ANTICIPATION OF LITIGATION: Government Code section 54956.9(d)(2) and (e)(5) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City. Number of Potential Cases: One matter of threatened litigation 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which fhe item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due fo your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City fo make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. tLLO6 ti,U.00"1/n� `!O771-Sui/ of pvo]/ puac'Q d ntnh.o�/ 6 F /r 6ul�Udi/U(411e) March 6, 2019 Litt, opeoffn,jti/t 17/ewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson Issue No. 19-05 IT'S TIME TO SPRING FORWARD Sunday, March 10, 2019 at 2:00 a.m. "Os:I-if Just a friendly reminder that the time change is ttF*4 almost here. Don't forget to set your clocks ahead one hour before you go to bed on Saturday night. Happy Spring! BLOCK CAPTAIN The Block Captain program is a volunteer -based, community -oriented, group purposed to assist and prepare the residents for natural disaster/ emergency planning and response. Residents that served as Block Captain under the leadership of resident Marcia Gold were called upon to serve once again. The second Block Captain meeting was held on February 21, 2019 at City Hall. The first task of the Block Captains is to engage the residents within the zones. The Block Captains are responsible for disseminating information on• communication during an emergency, potential evacuation routes, standard best practices to protect your home and loved ones and many other useful tips. Please be on the lookout for your Block Captain's calls. COYOTE CONTROL The Los Angeles County Agricultural Commission/Weights & Measures trapper cannot place a trap on your property until you provide your consent for such activity. You can come to City Hall to pick up a consent form or have the form emailed to you by requesting it from Connie Viramontes at cviramontes@cityofrh.net. Forms can be submitted in person at City Hall or via email to Connie Viramontes. CAL WATER PAVING NOTIFICATION Thursday and Friday, March 14`h and 15`h from 9 AM - 3 PM Due to rain and cold weather forecasted for this week, Cal Water has elected to delay their grinding and paving operations on Palos Verdes Drive North and Montecillo Drive, which were scheduled to take place this Thursday and Friday. While it may not rain this Friday, the ambient temperature must be above 55 degrees in order to apply the rubberized asphalt, so it would be prudent to wait until next week. Cal Water will be notifying the public and motorists of the Eastbound road closure of Palos Verdes Drive North between Rolling Hills Road and Palos Verdes Drive East. ROLLING HILLS CRIMES REPORTED Three burglaries reported on 2/18/19 Under investigation, no suspect found. For the time period February 19 — March 1, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 3/11/19 at 7:00 p.m. Planning Commission Meeting 3/19/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. CITY COUNCIL REORGANIZATION AND RECOGNITION OF MAYOR WILSON At the City Council meeting on Monday, April 8, 2019, Councilmembers Patrick Wilson, Leah Mirsch, and Dr. James Black will be sworn into office; and the City Council will reorganize with a new Mayor and Mayor Pro Tem. All residents are invited to join in thanking Mayor Wilson for his year of service and welcoming the new Mayor and Mayor Pro Tem. Refreshments will be served. The meeting will begin at 7:00 pm in the Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills. SAFETY PRESENTATION Thursday, March 7`h at 9:30 AM The Women's Community Club is hosting a Safety Presentation, presented by Linda Benecke saFe at Marsha Kulpa's home, 1 Bowie Road. Linda will empower you by demonstrating several personal safety tools. Morning treats will be served. SENIORS LUNCHEON Saturday, March 30`h at 11:30 AM The Senior Luncheon will be held at the lovely home of Myrna Frame. Cost is $25 per person. Please RSVP to Maureen Hill at (310) 377-2181. LA COUNTY ANNUAL HOUSEHOLD HAZARDOUS & ELECTRONIC WASTE EVENT Saturday, March 30`h from 9 AM - 3 PM LA County sponsored annual HHW/E-waste roundup will be held at Rancho Palos Verdes City Hall/City Yard CELEBRATE EARTH DAY 2019 Saturday, April 13, 2019 from 10 AM — 2 PM ,� Celebrate our Earth with great booths and environmental exhibits. Fun for the entire family! Where: Sanitation Districts Administration Office, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. PLANNING A CONSTRUCTION PROJECT? Planning to improve your property - remodel, re - roof, grade the backyard, or install a water heater, for example? If so, Planning Department approval is necessary; and it is very likely that a building permit is required as well. For larger projects, Planning Commission approval (through a public hearing process) may be necessary. For questions regarding development, review of plans and projects, or modifications to previously approved projects, please contact the City's Planning Department at 310- 377-1521 or visit the City's website at www.rolling- hills.org 3 wYYVNil RHCA ANNOUNCEMENTS No announcements at this time. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 11, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes -1) Regular Meeting of April 4, 2018, 2) Regular Meeting of February 11, 2019 (revised) and 3) Regular Meeting of February 25, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARING NONE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH STRADLING YOCCA CARLSON & RAUTH TO PROVIDE LEGAL SERVICES IN CONNECTION WITH THE FORMATION OF THE ASSESSMENT DISTRICTS AND THE ISSUANCE BY ASSESSMENT DISTRICTS OF BONDS. 8. NEW BUSINESS A. CONSIDERATION OF THE FISCAL YEAR 2018-2019 MID -YEAR BUDGET REVIEW AND APPROVAL OF FISCAL YEAR 2018-2019 BUDGET ADJUSTMENTS. B. CONSIDERATION AND APPROVAL OF SOLID WASTE CONTRACT RATE INCREASE AND DISCUSSION ON NEW CONTRACT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETINGS HELD ON NOVEMBER 8, 2018 AND FEBRUARY 14, 2019 (ORAL). B. CONSIDERATION OF HOLDING A TOWN HALL MEETING WITH THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT TO DISCUSS HOW TO SAFEGUARD YOUR HOME AGAINST BURGLARY (ORAL). 10. MATTERS FROM STAFF A. BLOCK CAPTAIN MEETING UPDATE REPORT. 11. CLOSED SESSION A. ANTICIPATED LITIGATION The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter will prejudice the position of the City in anticipated litigation: ANTICIPATION OF LITIGATION: Government Code section 54956.9(d)(2) and (e)(5) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City. Number of Potential Cases: One matter of threatened litigation 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated ,tip L06 n,uJo(/ 0 ve) ` Biv of pvoa/ '91 at:onSnhiod 71u/Y �Uu11°d1/° 4I') Citi o�Ko/Cing flew6letter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson February 20, 2019 Issue No. 19-04 BLOCK CAPTAIN The Block Captain program is a volunteer -based, community -oriented, group purposed to assist and prepare the residents for natural disaster/ emergency planning and response. Residents that served as Block Captain under the leadership of resident Marcia Gold were called upon to serve once again. The first of the Block Captain meeting was held on January 31, 2019 at City Hall. The first task of the Block Captains is to engage the residents within the zones. The Block Captains are responsible for disseminating information on communication during an emergency, potential evacuation routes, standard best practices to protect your home and loved ones and many other useful tips. Please be on the lookout for your Block Captain's calls. COYOTE CONTROL The Los Angeles County Agricultural Commission/Weights & Measures trapper cannot place a trap on your property until you provide your consent for such activity. You can come to City Hall to pick up a consent form or have the form emailed to you by requesting it from Connie Viramontes at cviramontes@cityofrh.net. Forms can be submitted in person at City Hall or via email to Connie Viramontes. AQMD's NEW ELECTRIC MAINTENANCE EQUIPMENT PROGRAM The commercial Electric Lawn & Garden Equipment Incentive & Exchange Program is a multi -year program, which was developed for commercial gardeners and landscapers, local government agencies, school districts and colleges, and non-profit organizations. This new program expands on the mission to improve air quality by providing a suite of all battery commercial lawn and garden equipment at a discounted price. The electric equipment will include leaf blowers, electric handheld trimmers, chainsaws, pruners, backpack and handheld blowers and ride -on, stand -on, walk -behind and robotic lawn mowers. For more information about the program go to: http://www.aqmd.gov/home/programs/commun ity/lawn-and- garden-equipment. AOMD ROLLING HILLS CRIMES REPORTED For the time period January 27 — February 2, 2019 None reported. Monday, February 18, 2019 3 BURGLARIES reported on Buggy Whip Drive, Crest Road West, and Quail Ridge Road Under investigation, no suspect found. UPCOMING CITY MEETINGS City Council Meeting 2/25/19 at 7:00 p.m. Planning Commission Meeting 3/19/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. SAFETY PRESENTATION Thursday, March 7th at 9:30 AM u The Women's Community Club is hosting a Safety Presentation, presented by Linda Benecke at Marsha Kulpa's home, 1 Bowie Road. Linda will empower you by demonstrating several personal safety tools. Morning treats will be served. IT'S TIME TO SPRING FORWARD Sunday, March 10, 2019 at 2:00 a.m. ,,. Just a friendly reminder that the time change is almost here. Don't forget to set your clocks ahead one hour before you go to bed on Saturday night. Happy Spring! SENIORS LUNCHEON Saturday, March 30`h at 11:30 AM The Senior Luncheon will be held at the lovely home of Myrna Frame. Cost is $25 per person. Please RSVP to Maureen Hill at (310) 377-2181. LA COUNTY ANNUAL HOUSEHOLD HAZARDOUS & ELECTRONIC WASTE EVENT Saturday, March 30th from 9 AM - 3 PM LA County sponsored annual HHW/E-waste roundup will be held at Rancho Palos Verdes City Hall/City Yard CELEBRATE EARTH DAY 2019 Saturday, April 13, 2019 from 10 AM — 2 PM O, Celebrate our Earth with great booths and AU environmental exhibits. Fun for the entire family! Where: Sanitation Districts Administration Office, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. HERE'S THE SCOOP... A common way to get rid of dog waste is to "pitch" it over the fence and into the canyon or other open area. While this may be a convenient alternative, issues regarding storm water runoff, make this a less than desirable option. All dog waste should be disposed of with regular household garbage. For horse manure, the City's refuse hauler, Republic Services offers two convenient alternatives for disposal. If the manure is bagged or in a separate container weighing less than 60 lbs, residents can place it alongside their green waste and Republic will pick it up twice a week, on regular pickup days at no additional charge. Republic also offers manure bin service. For information regarding bin service, please contact Republic Waste Customer Service at 800-299- 4898. FrwHno / ��yMMfJ,p� A RHCA ANNOUNCEMENTS Public Hearing — Postponed The RHCA Public Hearing on the changes to the easement policy has been postponed. The RHCA will post the new hearing date as soon as it is set. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 25, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of February 26, 2018; and 2) Regular Meeting of February 11, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for January 2019. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of January 2019. RECOMMENDATION: Approve as presented. E. Records Destruction Authorization Form. Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARING NONE. 7. OLD BUSINESS A. SECOND READING, WAIVE FULL READING AND ADOPT ORDINANCE NO. 360 - AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 8.30 FIRE FUEL ABATEMENT OF THE CITY OF ROLLING HILLS MUNICIPAL CODE. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF BOND COUNSEL AGREEMENT WITH STRADLING YOCCA CARLSON & RAUTH TO ASSIST WITH THE FORMATION OF UNDERGROUNDING ASSESSMENT DISTRICTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received o ler the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise staled tL L06 viuio4 7ve) '7T1Y" Bu/1 °tf Pvoar puck• acen�tJJOd 7/''l1 / r " FFaito 41 City (golfing JIdi! flewdetter offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson February 6, 2019 �`� siderit's Days -F City Hall will be closed on Monday, February 18`h in observance of the Presidents' Day Holiday. COYOTE CONTROL E The City has received numerous coyote sightings. • •ii City staff communicates with the LA County • Agricultural Commissioner/Weights & Measures trapper daily. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. REPUBLIC SERVICES ?.,.(7. Below are the dates for the Annual Clean -Up for Spring and Fall 2019: SPRING: • Wednesday, April 10 - Green waste • Saturday, April 27 - Shred & E -waste • Wednesday, May 15 - Bulky Items FALL: • Wednesday, September 11 - Green waste • Saturday, September 28 - Shred & E -waste • Wednesday, October 16 - Bulky Items HAZARD MITIGATION PLAN The City of Rolling Hills prepared a final draft k hazard mitigation plan. The plan is available at City Hall or on the City's website at www.rolling-hills.org. The purpose of the plan is to effectively address natural hazards that may exist in a community and assess potential impacts from natural disasters. The final draft will be presented to the City Council at the February 11, 2019 meeting for adoption. BATTERY RECYCLE BIN k' The City Hall has a recycling bin for household ✓ batteries. If you have batteries that need recycling — you can drop them off in the bin that is located in the City Hall lobby. We also have battery recycling zip lock bags that you can place your used batteries in and place the bag onto your trash bin. Republic Services will properly dispose of them. LA COUNTY ANNUAL HOUSEHOLD HAZARDOUS & ELECTRONIC WASTE EVENT Saturday, March 30`h from 9 AM - 3 PM LA County sponsored annual HHW/E-waste roundup will be held at Rancho Palos Verdes City Hall/City Yard. Issue No. 19-03 ROLLING HILLS CRIMES REPORTED For the time period January 13 - 19, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 2/11/19 at 7:00 p.m. Planning Commission Meeting 2/19/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. SENIOR SCAM STOPPER SEMINAR Friday, February 15, 2019 Attend this free seminar at the South Bay -..-. Botanical Gardens, 26300 Crenshaw Blvd., Palos Verdes Peninsula. Come learn how to protect yourself from fraud, discuss state legislation relating to scams concerning home improvement, auto repair, insurance, telemarketing, real estate, and more. Light refreshments will be available. SENIORS LUNCHEON Saturday, March 30• at 11:30 AM The Senior Luncheon will be held at the lovely home of Myrna Frame. Cost is $25 per person. Please RSVP to Maureen Hill at (310) 377-2181. BLOCK CAPTAINS NEEDED Ei Block Captains are liaisons between their neighborhood/first responders and the City in the event of large-scale emergencies. If you would like to volunteer to be a Block Captain, please contact Yvette Hall at 310-377-1521 or email her at yhall@cityofrh.net. You can also attend the Block Captain meetings tentatively scheduled the third Thursday of every even month at the City Hall. The next scheduled meeting is February 21, 2019 at 10 AM. ROLLING HILLS TENNIS & SOCIAL CLUB The Tennis and Social Club is seeking members to serve on the board. If interested please contact Alan Cherry at (650) 868-3503, John Starineri at (310) 502-6419, or the Club President Arun Bhumitra at (310) 994-7400. DID YOU KNOW? ® When comparing vaping and smoking, vaping might be safer than smoking, but that does not make it safe. The unknown fact with vaping is the long-term effects, something that only time can unveil. Plus, vaping can weaken your immune system, damage blood vessels, and makes you 4X more likely to start smoking cigarettes, which have over 20+ chemicals found in cigarette smoke compared to only a few in the vapor. • Nicotine - The addictive chemical, gives the user the desire to want more. When people say they are addicted to smoking, they are addicted to nicotine. RHCA ANNOUNCEMENTS Public Hearing - Revisions to the Easement Policy Thursday, February 21s1 at 8:00 PM The RHCA is revising the easement guidelines relating to the licensing of exclusive use of RHCA easements to individual owners and inviting members to review and comment on the draft revisions. These revisions are being made to bring the RHCA policy in alignment with CA Civil Code Section 4600. All members are welcome. Copies of the draft policy are available at the RHCA office (310) 544-6222. RHCA Election Results Matthew McConaughy was elected to a 3 -year term on the RHCA Board. Thank you to all who voted and to Fred Visco for running for the Board. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 11, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITEAT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of February 12, 2018; and 2) Regular Meeting of January 28, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for December 2018. RECOMMENDATION: Receive and file. D. Records Destruction Authorization Form. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS A. RESOLUTION NO. 2019-02. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO CONSTRUCT A 660 SQUARE FOOT DETACHED GARAGE AND VARIANCE TO ENCROACH WITH THE GARAGE AND WITH A RESIDENTIAL ADDITION INTO THE REAR SETBACK, IN ZONING CASE NO. 952 AT 2 CHUCKWAGON ROAD, LOT 38-A138-BEF. (KIRMSE/GALVIN). B. RESOLUTION NO. 2019-01. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR VARIANCES TO CREATE A PARKING PAD WITHIN 30 FEET OF THE ROADWAY EASEMENT AND CONSTRUCT A TRASH ENCLOSURE WITHIN THE FRONT YARD SETBACK IN ZONING CASE NO. 948 AT 15 GEORGEFF ROAD, LOT 29-GF, (LAURA HATCH). 6. PUBLIC HEARINGS A. WAIVE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 360 - AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 8.30 FIRE FUEL ABATEMENT OF THE CITY OF ROLLING HILLS MUNICIPAL CODE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. RESOLUTION NO. 1233. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE HAZARD MITIGATION PLAN. B. RECOMMEND FAIR LABOR STANDARDS ACT (FLSA) STATUS CHANGE FOR THE POSITION OF CITY CLERK/EXECUTIVE ASSISTANT TO CITY MANAGER. C. CONSIDERATION TO ADVERTISE FOR A CONSTRUCTION BID FOR TRAFFIC STRIPING AND PAVEMENT MARKINGS ON CERTAIN STREETS. D. CONSIDERATION AND APPROVAL OF AN AGREEMENT WITH STRADLING LEGAL COUNSEL TO PROVIDE ASSESSMENT DISTRICTS FOR UTILITY UNDERGROUNDING PROJECTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. FIRE FUEL ORDINANCE QUARTERLY UPDATE REPORT. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will he considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Duality Act (CEQA) Guidelines unless otherwise stated 'L L06 n'udo0 t u� VW' 61'W°a roar'? acanBm/ion/ r//U''rrh G6/uwof oU410 e o�un, JI// flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson January 23, 2019 Issue No. 19-02 BLOCK CAPTAIN KICK-OFF MEETING Thursday, January 31 at 10:00 AM — City Hall The City is seeking community members to serve as Block Captains. Block Captains are liaisons between their neighborhood/first responders and the City in the event of large-scale emergencies. If you would like to volunteer to be a Block Captain, please contact Yvette Hall at 310-377-1521 or email her at yhall@cityofrh.net. COYOTE CONTROL AA, The City has received numerous coyote sightings. If •i you are experiencing a problem with an • • aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. REPUBLIC SERVICES lZ Below are the dates for Annual Clean -Up for Spring and Fall 2019: SPRING: • Wednesday, April 10 — Green waste • Saturday, April 27 — Shred & E -waste • Wednesday, May 15 — Bulky Items FALL: • Wednesday, September 11 — Green waste Saturday, September 28 — Shred & E -waste Wednesday, October 16 — Bulky Items BATTERY RECYCLE BIN The City Hall has a recycling bin for household batteries. If you have batteries that need recycling — you can drop them off in the bin that is located in the City Hall. We also have battery recycling zip lock bags, for your disposal in your trash bin. HAZARD MITIGATION PLAN The City of Rolling Hills prepared a final draft hazard mitigation plan. The plan is available at City Hall or on the City's website at www.rolling-hills.org. The purpose of the plan is to effectively address natural hazards that may exist in a community and assess potential impacts from natural disasters. The final draft will be presented to the City Council at the February 11, 2019 meeting for adoption. ROLLING HILLS CRIMES REPORTED For the time period January 1 - 12, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 1/28/19 at 7:00 p.m. Planning Commission Meeting 2/19/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. OUT DOOR LIGHTING REMINDERS (_) To maintain natural light, a natural setting for wildlife, d clear views of City lights and views of the night sky, the City's outdoor lighting ordinance is in effect. All lights along pathways or doorways must be 25 watts or less and cast downward. Additionally, the wattage of light bulbs in light fixtures on pilasters and the exterior of structures must be 40 watts or less; also, cast downward. Entry security lighting is allowed with 150 watts or less and may not shine for more than five minutes. No up lighting of any structures, trees or other vegetation is allowed. Failure to comply with these requirements violates the municipal code and will result in enforcement action. For more information, please call City Hall at 310-377-1521 or visit the City's Web site at www.rolling-hills.org to view the outdoor lighting ordinance. Rolling Hills ADA Survey — 2 Week Countdown The City of Rolling Hills is preparing its Americans with Disabilities Act (ADA) Self - evaluation and Transition Plan. As part of this process the City is seeking public and stakeholders' input regarding accessibility of programs, services, and activities offered to the public. You can provide your input via survey. The survey is available from December 3, 2018 through February 4, 2019. Surveys are posted on the City's website at: www.rolling-hills.org > Government > Risk Management/ ADA Compliance or https://adaconsultants.azl.qualtrics.com/jfe/preview/SV_5j446K 5dgVZ9Gf3?Q_SurveyVersionlD=current&Q_CHL=preview Hard copies are also available at City Hall. If you have any questions, please contact Julia Stewart, Rolling Hills ADA Coordinator, at jstewart@cityofrh.net or 310-377- 1521. ri) RHCA ANNOUNCEMENTS Road Paving: January 28 — February 5, 2019 RHCA will be repaving the following streets: Middleridge Lane North & South, Lower Blackwater Canyon Road, and Williamsburg Lane. For residents of these streets, please try to limit workers and visitors coming to your home during this time and advise them that there may be slight delays. Please turn off sprinklers and trim back vegetation 12" from the edge of the road. Election Results The RHCA Board of Directors 2019 Candidate Election Results are as follow: • Matthew McConaughy: 177 Votes • Alfred Visco: 45 Votes • There was one write-in candidate. Public Hearing — Revisions to the Easement Policy The RHCA Board of Directors is holding a public hearing to hear member comments on proposed changes to the Easement Policy. The hearing will be held on Thursday, February 21' at 8:OOPM. A PDF of the proposed changes to the Easement Policy is available on the DwellingLive Website under "Updates & Announcements" or at the RHCA Administration office. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 28, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW..ROLLING-HILLS. ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is fhe appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will fake place on any items not on fhe agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of January 22, 2018; and 2) Regular Meeting of January 14, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Correspondence from Republic Services confirming the following dates for the 2019 clean up events in the City of Rolling Hills: Wednesday, April 10 (green waste); Saturday, April 27 (shred & e -waste); Wednesday, May 15 (bulky items); Wednesday, September 11 (green waste); Saturday, September 28 (shred & e -waste); Wednesday, October 16 (bulky items). RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for November 2018. RECOMMENDATION: Receive and file. E. Financial Statement for.the Months of October 2018 and November 2018. RECOMMENDATION: Approve as presented. F. City Council Finance/Budget/Audit Committee meeting.notes of January 14, 2019. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. REVIEW OF FISCAL YEAR 2017/2018 AUDITED FINANCIAL STATEMENTS. B. CONSIDER AND APPROVE THE GIFTING OF PROPOSITION C FUNDS TO THE CITY OF ROLLING HILLS ESTATES TOWARDS RESURFACING PALOS VERDES DRIVE NORTH PROJECT; THE USE OF MEASURE M AND MEASURE R FUNDS FOR RESURFACING OF THE CITY HALL CAMPUS PARKING LOT AND SMALL SEGMENT OF PORTUGUESE BEND ROAD. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF THE CITY COUNCIL APPROVED VENDOR LIST FOR CALENDAR YEAR 2019. 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING DECEMBER 31, 2018. B. UPDATE ON QUARTERLY FIRE FUEL ABATEMENT ENFORCEMENT CASES. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- /52! at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Oualily Act (CEOA) Guidelines unless otherwise stated 'L LO6 v1vio0 d 'ForBL',/oe pvoa ca r"9' a n6fJio�./ r 7/7/ p / / �LJ/O f / O (417d C1i, o�un Jd d/I flew211er offfice: (310) 377-1521 . fax: (310) 377-7288 www.Rolling-Hills.org CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson January 9, 2019 Issue No. 19-01 Wishing you a Happy New Year! Rolling Hills City Council and Staff wish all residents a happy, safe and prosperous 2019! Please note: City Hall will be closed on Monday, January 21, 2019 in observance of the Martin Luther King, Jr. Holiday. Christmas Tree Recycling Program December 27' through January 21' * To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department at 1-888-742-5234. Rolling Hills ADA Survey - 5 Week Countdown • The City of Rolling Hills is preparing its t Americans with Disabilities Act (ADA) Self - a, evaluation and Transition Plan. As part of this process the City is seeking public and stakeholders' input regarding accessibility of programs, services, and activities offered to the public. You can provide your input via survey. The survey is available from December 3, 2018 through February 4, 2019. Surveys are posted on the City's website at: www.rolling-hills.org > Government > Risk Management/ ADA Compliance or https://adaconsultants.azl .qualtrics.com/jfe/preview/SV_5j446K 5dgVZ9Gf3?Q_SurveyVersioniD=current&Q_CHL=preview Hard copies are also available at City Hall. If you have any questions, please contact Julia Stewart, Rolling Hills ADA Coordinator, at jstewart@cityofrh.net or 310-377- 1521. PENDING ORDINANCE An Ordinance Amending Chapter 8.04 (Health Code) of the City of Rolling Hills Municipal Code to adopt the most recent version of the Los Angeles County Health and Safety Code pertaining to septic systems will be discussed at the January 14, 2019 City Council Meeting, in order to comply with state regulations. ROLLING HILLS CRIMES REPORTED For the time period December 1 - 31, 2018 None reported. UPCOMING CITY MEETINGS City Council Meeting 1/14/19 at 7:00 p.m. Planning Commission Meeting 1/15/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. COYOTE CONTROL The City has received numerous coyote sightings. If .41 you are experiencing a problem with an • aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. Hazard Mitigation Plan The City of Rolling Hills prepared a final draft hazard mitigation plan. The plan is available at City Hall or on the City's website at www.rolling-hills.org. The purpose of the plan is to effectively address natural hazards that may exist in a community and assess potential impacts from natural disasters. The final draft will be presented to the City Council at the February 11, 2019 meeting for adoption. City of Rolling Hills March 5, 2019 General Municipal Election ��— At of the close of the nomination period on December 7, 2018 at 5:00 p.m., only the ti://4 incumbents, Mayor Patrick Wilson, Mayor Pro Tem Leah Mirsch and Councilmember James Black, M.D. qualified as candidates for City Council. When there are no more candidates nominated than offices to be elected, the Elections Code allows the City Council, upon proper notice to the electorate, to appoint to the office the persons who have been nominated. At a Special City Council Meeting held on December 19, 2018, the City Council appointed to the offices, Mayor Patrick Wilson, Mayor Pro Tem Leah Mirsch and Councilmember James Black, M.D. In addition, the City Council canceled the scheduled election on Tuesday, March 5, 2019. For election questions, please call City Clerk, Yvette Hall, at 310-377-1521. RHCA ANNOUNCEMENTS RHCA Annual Meeting Notice The Annual Meeting of the Rolling Hills Community Association will be held at 7:30 p.m. on Wednesday, January 16, 2019 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. The RHCA Board is asking for public comments on changes to the Easement Guidelines. A public Hearing will be held at the RHCA Board meeting on Thursday, February 21 at 8:00 p.m. Copies of the proposed changes are available at the RHCA office and on the RHCA website, www.rhca.org. Ballots for the RHCA Election The Board of Directors must be in to the RHCA no later than 3:00 p.m. on January 16 to be counted, or residents may bring their ballot to the annual meeting. Road Paving: January 28 - February 5, 2019 RHCA scheduled road paving on the following streets: Middleridge Lane North & South, Lower Blackwater Canyon Road, and Williamsburg Lane. For residents of these streets, please try to limit workers and visitors coming to your home during this time and advise them that there may be slight delays. Please turn off sprinklers and trim back vegetation 12" from the edge of the road. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 14, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITEAT WWW..ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes —1) Regular Meeting of November 13, 2017; 2) Regular Meeting of November 27, 2017; 3) Regular Meeting of September 24, 2018; and 4) Regular Meeting of November 26, 2018. RECOMMENDATION: Approve as presented. B. ORDINANCE NO. 359 — AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 8.04 (HEALTH CODE) OF THE CITY OF ROLLING HILLS MUNICIPAL CODE TO ADOPT THE MOST RECENT VERSION OF THE LOS ANGELES COUNTY HEALTH AND SAFETY CODE. RECOMMENDATION: Second reading, waive full reading and adopt Ordinance. C. Consideration of the Fiscal Year 2019/2020 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. D. Correspondence from Republic Services confirming the following dates for the 2019 clean up events in the City of Rolling Hills: April 13 (green waste), April 27 (shred & e -waste), May 18 (bulky items), September 11 (green waste), September 28 (shred & e -waste), October 16 (bulky items). RECOMMENDATION: Approve as presented. E. Payment of Bills. RECOMMENDATION: Approve as presented. F. Republic Services Recycling Tonnage Report for November 2018. RECOMMENDATION: Receive and file. G. Financial Statement for the Month of October 2018. RECOMMENDATION: Approve as presented. H. Consideration of the City Council Approved Vendor List for Calendar Year 2019. RECOMMENDATION: Approve as presented. 5. CITY COUNCIL REORGANIZATION A. NOMINATION OF 2019-2020 MAYOR. B. COMMENTS FROM 2019-2020 MAYOR. C. NOMINATION OF 2019-2020 MAYOR PRO TEM. 6. COMMISSION ITEMS A. RESOLUTION NO. 2018-16 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR RESIDENTIAL ADDITIONS AND VARIANCES TO CONSTRUCT RESIDENTIAL ADDITION AND DECK ADDITION IN THE SIDE YARD SETBACK, GARAGE ADDITION IN THE FRONT YARD SETBACK TWO AS -BUILT SHEDS IN THE FRONT YARD AND SIDE YARD SETBACK, AND THE STABLE AND CORRAL SET ASIDE AREA IN THE FRONT YARD AND FRONT YARD SETBACK IN ZONING CASE NO. 951 AT 26 MIDDLERIDGE LANE SOUTH, LOT 248-A-2-UR, (JEFF AND CAMILLE MANQUEN). 7. PUBLIC HEARINGS NONE. 8. OLD BUSINESS NONE. 9. NEW BUSINESS A. PRESENTATION OF LOCAL HAZARD MITIGATION PLAN (LHMP) FOR THE CITY OF ROLLING HILLS. B. TORRANCE AIRPORT INFILTRATION PROJECT UPDATE. 10. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. COYOTE FORUM REPORT (ORAL). B. DISCUSSION ON RESIDENT'S EFFORT ON COYOTE MANAGEMENT. 11. MATTERS FROM STAFF A. UPDATE ON ROLLING HILLS AMERICANS WITH DISABILITIES ACT (ADA) TRANSITION PLAN. 12. CLOSED SESSION NONE. 13. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to he categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated t7LL06 vpuio4 yve ' !f €u1//w yvof puog �cvngv1iod 6 I it "rat' Rl1) CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson DECEMBER 18, 2019 WISHING YOU A WONDERFUL HOLIDAY SEASON AND A HAPPY NEW YEAR! The Rolling Hills City Council and Staff wish all the residents a wonderful holiday season and all the best for the coming year! During the Holiday Season, City Hall will be closed on Tuesday, December 24th, Wednesday, December 25th and Wednesday, January l s1. REMINDER: NO FIREWORKS ALLOWED IN THE CITY Please remember that all fireworks and explosive devices are prohibited. Should you observe fireworks being used, please contact the Sheriff's Department at 310-539-1661 or the LA County Fire Department at 310-377-1584. HOLIDAY TRASH PICK-UP SCHEDULE Trash service will not be affected during this holiday season because both Christmas Day and New Year's Day fall on a Wednesday which is not a service day. CHRISTMAS TREE RECYCLING PROGRAM December 26th through January 17th To participate, place your tree next to your green waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department at 1-888-742-5234. BEFORE YOU START ANY IMPROVEMENT PROJECTS — RULE OF THUMB... All projects must receive approvals from the Association, Building Dept., and Planning Dept. 1. City Planning Department (31 0 377-1521) 2. Rolling Hills Community Association (310 544-6222) 3. Los Angeles County Building and Safety Department (310 534-3760) Before starting ANY improvements to your property (inside or outside), please contact the Planning Department to determine the required APPROVALS AND PERMITS for the proposed project. The Planning Department's review focuses on ensuring that the project meets the City's Zoning Regulations. RHCA's review focuses on any proposed exterior work. The Building and Safety Department's review focuses on building standards, issuance of permits and inspections. A list of sample projects requiring approvals and permits can be found on the City's website at: http://rolling-hills.ora/DocumentCenter/Home/View/280 ROLLING HILLS CRIMES REPORTED For the time period November 1 - November 30, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 01/13/20 at 7:00 p.m. Planning Commission Meeting 01/21/20 at 6:30 p.m. Traffic Commission Meeting 1/23/20 at 8:30 a.m. Issue No. 19-24 PREVENT FLOODING AND DEBRIS FLOW In preparation for the upcoming rainy season, •c residents are reminded to inspect any drainage systems on their property, including: roadway storm drains, patio area drains, drainage pipes, swales, culverts, dissipaters/rip raps and rain gutters. All drainage systems should be clear of any debris, dirt, and vegetation before the next rain to protect properties from flooding. Also, if needed, sandbags are available from Fire Station No. 56 and sand is available behind the RHCA building. SOUTHERN CALIFORNIA EDISON (SCE): POWER LINE VEGETATION CLEARANCE SCE's power line vegetation clearance (line clearance) is scheduled yearly from April through July. Affected residents will receive 48 hours advance notice from SCE's crews prior to the proposed line clearance. SCE will knock on people's doors and leave door hangers with information about the proposed activity. By law, SCE must provide a minimum 10 -foot buffer around power lines; including trimming or topping trees that could potentially fall on nearby power lines. At the end of the year, Edison will conduct quality control in the month of December to address any additional necessary line clearance. If significant trimming or topping is unavoidable, SCE will provide the option, at no cost to the homeowners, to remove existing trees and replace them with trees that will not grow into the safety buffer zone. Please be advised that it is against OSHA regulations for residents to hire or conduct their own tree trimming near power lines. If you have any questions or concerns, please contact Delia Aranda at (310) 377-1521 or email her at Daranda@CityofRH.net. BECOME A BLOCK CAPTAIN Make a difference in 2020, become a Block Captain. The Block Captain program has 23 openings responsible for educating the following areas. So if you live in one of the following neighborhoods and would like to be a Block Captain, please call Yohana Coronel at 310-377-1521. Area 1: la. Chestnut Lane/ (1-10) Johns Canyon/Storm Hill Lane; lb. (11-17) Johns Canyon/ Morgan Lane; Area 2: 2a. (1-15) Crest Road West; 2b. (24-45) Crest Road West; Area 3: 3a. (1-12) Buggy Whip; Quail Ridge North; Area 5: 5a. (2-11) Cinchring/Spur Lane; 5b. (12-26) Cinchring; Area 8: 8a. (21-29) Portuguese Bend RD/Pheasant Lane; Pine Tree Lane; Area 9: 9b. (11-20) Portuguese Bend Road/ Eucalyptus; Williamsburg Lane; Area 12: 12a. (0-38) Saddleback; Area 13: 13b. (71-76 Saddleback/Roadrunner); 13c. (77- 100) Saddleback; Area 16: 16a. (2-34 even numbers) Crest Road East; 16c. (51-92) Crest Road Fast; p Area 17: 17b. (12, 14, 16, 18 Southfield/Packsaddle West; 17c. (1 1, 13, 15, 17, 19 Southfield/Packsaddle East; Area 18: 18c. (23-32) Caballeros; Area 19: 19a. (55-63, 65-67, 69, 71) Eastfield/Hackmore; 19c. (72, 74, 76, 85, 87) Eastfield/Wideloop; Area 20: 20a. (36-54) Eastfield; and Area 23: 23a. (10, 12, 15, 16-19) Eastfield/Roundup). West Basin Municipal Water District FREE - Rain Barrel Program Event Saturday, January 18th MUST be a resident in West Basin Municipal Water District's service area to participate. West Basin Municipal Water District will give away FREE rain barrels to District residents on Saturday, January 18, 2020 from 8 a.m. — 11 a.m. at Edward C. Little Water Recycling Facility, 1935 S. Hughes Way, El Segundo, CA 90245. By collecting and using rainwater in your garden, you can become more water efficient and help reduce the amount of water that flows into storm drains. Advanced registration is required. Quantities are limited and available on a first come, first serve basis. Rules and restrictions apply. This is the third in a series of six events scheduled for West Basin residents. To locate an event near you, visit www.westbasin.orq/rainbarrels or (310) 371-4633. Details: Date: Saturday, January 18, 2020 Time: 8:00 a.m. — 11 a.m. Location: Edward C. Little Water Recycling Facility Address: 1935 S. Hughes Way, El Segundo, CA 90245 West Basin Municipal Water District (West Basin) is a wholesale water agency that provides imported drinking water to nearly one million people in 17 cities and unincorporated areas in Los Angeles County. West Basin is an industry leader in water recycling, conservation, and water education. West Basin is currently implementing a Water Reliability program to reduce the agency's dependence on imported water and develop drought -proof local water supplies. The program includes water recycling, water conservation, groundwater desalting and ocean water desalination. Visit www.westbasin.orq to learn more. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson DECEMBER 04, 2019 Issue No. 19-23 WISHING YOU A WONDERFUL HOLIDAY SEASON AND A HAPPY NEW YEAR The Rolling Hills City Council and Staff wish all residents a wonderful Holiday Season and all the best for the coming year! During the Holiday Season, City Hall will be closed on Tuesday, December 24th; Wednesday, December 25th and Wednesday, January lst. CELEBRATE THE HOLIDAYS Saturday, December 7, 6:00 -10:00 pm 22 Portuguese Bend Road Silver Bells are ringing in Rolling Hills as the Rolling Hills Tennis and Social Club hosts a Holiday Party to remember! The event is open to all residents so put on your dancing shoes and enjoy some Holiday Cheer with friends and neighbors at the beautiful home of Chris and Alya Lucas. Buy your tickets today at rollinclhillstennisclub.ora. IT WILL SNOW IN ROLLING HILLS FOR THE CHILDREN'S HOLIDAY PARTY! Sunday, December 8, 1:00 - 3:00 PM HOLIDAY The Women's Community Club of Rolling Hills cordially invites all residents to bring their children and grandchildren to the Annual Children's Holiday Party at the RHCA Building, 1 Portuguese Bend Road. Santa will be arriving by Fire Truck at 1:20PM. A pony cart will be here for kids, so don't forget to bring your cameras! To contribute to the Fire Department "Spark of Love" Toy Drive, please donate an unwrapped toy to the holiday party, or you may drop off at the RHCA office before December 81h. CABALLEROS HOLIDAY & INSTALLATION BRUNCH: Sunday, December 15 at 11:OOAM At the home of Marion Ruth, 5 Outrider Road. Please RSVP to Pam Crane: 310-377-7655 or pamcrane@cox.net. $30/pp, payable at the door. HIGH IN DEMAND: NOTARY SERVICE AT CITY HALL As a part of City Council's goal to provide services to the residents of Rolling Hills, the City announced Notary Service at City Hall in early September 2019. In the short two months, this service has proven to be in very high demand. It is imperative that an appointment is made with City Clerk Yohana Coronel at least 24 hours in advance to ensure the City's Notary Public is available. Please be ready to show proof of residency. ROLLING HILLS CRIMES REPORTED For the time period November 1 - November 30, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 1/13/20 at 7:00 p.m. Special Planning Commission Meeting 12/09/19 at 7:30 a.m. Traffic Commission Meeting 1/23/20 at 8:30 a.m. HOLIDAY TRASH COLLECTION SCHEDULE Trash service will not be affected during this holiday season because both Christmas Day and New Year's Day fall on a Wednesday which is not a service day. SOUTHERN CALIFORNIA EDISON VEGETATION MANAGEMENT To provide customers with proper electric service and ensure public safety, SCE conducts annual inspections to assess hazardous conditions. If vegetation management is necessary, SCE will notify customers via door hanger, at least 30 days before commencing work. A second notification 24-48 hours prior to commencement of work is given with a second door hanger. Not all SCE vegetation management is performed by SCE employees; third party vendors such as Davey Tree Surgery are contracted to manage certain areas within the City. If you are experiencing issues with SCE's work, or have any questions about vegetation management activities or if you have any concerns about trees near SCE power lines, please contact SCE Customer Support at (800) 655-4555 or email safetrees@sce.com. COMMUNITY WILDFIRE PROTECTION PLAN (CWPP) SURVEY UPDATE Out of approximately 685 developed properties in Rolling Hills, 248 responses were received. Assuming one survey response per developed property, the response rate is roughly 36%. Lead Block Captain and City staff are analyzing the data and anticipate completing the analysis before the Christmas Holiday. The next step is to commence the drafting of the Community Wildfire Protection Plan (CWPP). The CWPP is focused and purposed to identify community concerns (via surveys), identify solutions to address concerns and establish an action plan to eliminate concerns. Although the drafting of the CWPP is in progress, the City has implemented measures aimed to mitigate wildfire events in the interim. The City's dead vegetation manager is continuing her efforts in working with residents to remove dead vegetation. In addition, the City contributed funds to the Palos Verdes Peninsula Land Conservancy to remove Mustard and Acacia plants in the areas adjacent to Rolling Hills along the border of the Preserve and Rolling Hills. This work is on- going and has been delayed by recent rain. The Block Captains are continuously conducting zone meetings to distribute emergency preparedness information. The Rolling Hills Community Association (RHCA) is discussing additional treatments to the Crest Road East gate as an added access point during emergencies. The RHCA is also discussing trimming trees along the roadway easements to properly maintain the City's evacuation routes. The Los Angeles County Fire Department Forestry Division Brush Clearance Unit completed inspections of all 743 parcels (developed and undeveloped). Out of 743 parcels, 107 citations were written. Of the 107 citations, 57 of those cases were referred to The Los Angeles County Agriculture Commission for undeveloped properties. All 107 cited properties are reported to be in compliance with the Fire Code as of November 19, 2019. Please join us... In the spirit of the holiday season, we cordially invite you to attend the City of Rolling Hills Thirty -Forth Holiday Open House Please join us for hors d'oeuvres, refreshments and holiday cheers, served with friendship and gratitude in honor of the holiday season. We look forward to seeing you. Time: 4:00 p.m. to 7:00 p.m. Date: Monday, December 9, 2019 Place: Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson NOVEMBER 20, 2019 Issue No. 19-22 CELEBRATE THE HOLIDAYS Saturday, December 7, 6:00 -10:00 pm 22 Portuguese Bend Road Silver Bells are ringing in Rolling Hills as the Rolling Hills Tennis and Social Club hosts a Holiday Party to remember! The event is open to all residents so put on your dancing shoes and enjoy some Holiday Cheer with friends and neighbors at the beautiful home of Chris and Alya Lucas. Buy your tickets today at rollinahillstennisclub.orq. IT WILL SNOW IN ROLLING HILLS FOR THE CHILDREN'S HOLIDAY PARTY! Sunday, December 8, 1:00 - 3:00 PM The Women's Community Club of Rolling Hills cordially invites all residents to bring their children and grandchildren to the Annual Children's Holiday Party at the RHCA Building, 1 Portuguese Bend Road. Santa will be arriving by Fire Truck at 1:20PM. A pony cart will be here for kids, so don't forget to bring your cameras! To contribute to the Fire Department "Spark of Love" Toy Drive, please donate an unwrapped toy to the holiday party, or you may drop off at the RHCA office before December 8th. CITY OF ROLLING HILLS 34TH ANNUAL HOLIDAY OPEN HOUSE Monday, December 9, 4:00 - 7:00 PM Mark your calendar for the City of Rolling Hills' Annual Holiday Open House. All residents are VP invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! CABALLEROS HOLIDAY & INSTALLATION BRUNCH: Sunday, December 15 at 11:OOAM At the home of Marion Ruth, 5 Outrider Road. Please RSVP to Pam Crane: 310-377-7655 or pamcrane@cox.net. $30/pp, payable at the HOLIDAY door. ACCESSORY DWELLING UNITS State Legislature passed new laws effective January 1, 2020 to streamline the permitting and approval process for accessory dwelling units (ADUs). Cities must amend their local ADU regulations to comply with new statutory requirements by January 1, 2020 otherwise the local regulations become null and void. City staff is working on an urgency ordinance to be adopted by the City Council before December 31, 2019. ROLLING HILLS CRIMES REPORTED For the time period November 1 - November 09, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 11/25/19 at 7:00 p.m. Special Planning Commission Meeting 12/09/19 at 7:30 a.m. Traffic Commission Meeting 1/23/20 at 8:30 a.m. FIRE FUEL ABATEMENT Fire prevention preparation should be a year-round community effort. Every resident can make the City of Rolling Hills safer by clearing any dead vegetation, dead palm fronds and dead or alive tumbleweeds on their properties. Clearing the canyon of dead vegetation will greatly reduce fire fuel. Are you in compliance with the City's Fire Fuel Abatement Code? (Code Section: https://library.municode.com/ca/rolling hills/codes/co de of ordinances). For properties with or near a blue line stream (similar to a creek), please contact the California Department of Fish and Wildlife prior to clearing any vegetation to prevent the removal of native flora and fauna. These sensitive habitat areas are protected by Fish and Wildlife landscape conservation planning team. California Fish and Wildlife contact: https://www.wildlife.ca.gov/Conservation/Planning or call (916) 653-4875. Or contact Rolling Hills Code Enforcement Officer Delia Aranda at (310) 377-1521 or via e-mail at Daranda@cityofrh.net with questions. HOUSING ELEMENT The Regional Housing Needs Assessment (RHNA) is mandated by State Housing Law as part of the periodic update to local Housing Element of the General Plan. The 6th cycle covers the planning period October 2021 through October 2029. The City of Rolling Hills' 6th cycle RHNA requirement is estimated to be 44 units with 38 units split between very low income and moderate income units. In simple terms, the State is requiring the City to identify physical sites within the limits of the City for affordable housing. The State Housing Law does not require the City to construct affordable housing. The 5th cycle covers the planning period October 2013 through October 2021. Rolling Hills' Housing Element for the 5th cycle was submitted to the State in February 2014. Prior to the submittal, and as required by the Government Code to achieve public participation of all economic segments of the community in the development of the housing element, the City of Rolling Hills conducted public workshops before the Planning Commission in September 2013 and before the City Council in February 2014. In December 2018, the State informed the City that the City of Rolling Hills' 5th cycle Housing Element is currently non -compliant with the State Housing Law. The City is currently responding to State's comments and exploring viable solutions. In an effort to respond to the housing crisis in California, legislature recently passed multiple laws relating to the Housing Element. Unlike cycles in the past, municipalities found to have Housing Elements not in substantial compliance with the state law could be fined $10,000 to $600,000 per month and the court may require the State Controller to intercept any state and local funds until the Housing Element is brought into substantial compliance. City staff will be making a presentation to the City Council at the November 25, 2019 meeting on the State's comments on the 5th cycle Housing Element, recent legislations relating to the Housing Law, compliance requirements, and consequences of non- compliance and anticipated schedule of events for the 6th cycle. Please join the City Council on November 25, 2019 to discuss this important issue. AGENDA . CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, NOVEMBER 25, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE PLEDGE OF ALLEGIANCE WILL BE LED BY GUEST OF THE MAYOR, 5TH GRADE ELEMENTARY SCHOOL STUDENT MATEYA JENG. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF OCTOBER 28, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF OCTOBER 2019. RECOMMENDATION: APPROVE AS PRESENTED D REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR OCTOBER 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER AND APPROVE A RESOLUTION OF THE CITY COUNCIL AUTHORIZING APPLICATION FOR, AND RECEIPT OF SB 2 PLANNING GRANTS PROGRAM FUNDS. 8. NEW BUSINESS A. CONSIDER AND APPROVE THE REQUEST FOR PROPOSALS FOR ARCHITECTURAL AND ENGINEERING SERVICES TO PREPARE ADA IMPROVEMENT PLANS FOR CITY HALL. B. CONSIDER AND APPROVE SPECIAL CITY COUNCIL MEETINGS ON MONDAY, DECEMBER 9, 2019 AT 2PM AND WEDNESDAY, DECEMBER 18, 2019 AT 7 PM. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. PERSONNEL COMMITTEE: STATUS REPORT ON REVISIONS TO EMPLOYEE HANDBOOK (ORAL). B. SOLID WASTE COMMITTEE: STATUS REPORT ON NEW SOLID WASTE CONTRACT WITH REPUBLIC SERVICES (ORAL). 10. MATTERS FROM STAFF A. UPDATE ON PORTUGUES BEND ROAD/ROLLING HILLS ROAD SEWER FEASIBILITY STUDY PHASE II (ORAL). B. RECEIVE AND FILE A PRESENTATION ON RECENT HOUSING LAW CHANGES, COMMENTS FROM THE STATE ON THE CITY'S 5T" CYCLE HOUSING ELEMENT AND THE SCHEDULE OF EVENTS FOR THE 6T" CYCLE HOUSING ELEMENT. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson NOVEMBER 06, 2019 Issue No. 19-21 VETERANS DAY, MONDAY- NOVEMBER 11TH QVETEememRANb.r aS,t 'ulipI'/ Rolling Hills City Council and staff wish to express sincere appreciation to our Veterans for their service to our country. City Hall will be closed on Monday, November 11 in observance of the Veterans Day Holiday. The regularly scheduled City Council meeting is moved to Tuesday, November 12, 2019. Trash service will not be affected. WOMEN'S CLUB NEIGHBORHOOD MEETING Area 1 Thursday, November 14, 7PM Social, 7:30 PM Meeting Marion Ruth Residents, 5 Outrider Road. Please RSVP to Mary Graff at 310-377-8101. SAVE THE DATE: THE ROLLING HILLS TENNIS AND SOCIAL CLUB - ANNUAL PARTY Saturday, December 7, 6:00 -10:00 pm 22 Portuguese Bend Road Hosted by The Rolling Hills Tennis & Social Club. For more information go to rollinclhillstennisclub.ora for tickets and details. IT WILL SNOW IN ROLLING HILLS FOR THE CHILDREN'S HOLIDAY PARTY! Sunday, December 8, 1:00 - 3:00 PM The Women's Community Club of Rolling Hills cordially invites all residents to bring their children and grandchildren to the Annual Children's Holiday Party at the RHCA Building, 1 Portuguese Bend Road. Santa will be arriving by Fire Truck at 1:20PM. A pony cart will be here for kids, so don't forget to bring your cameras! To contribute to the Fire Department "Spark of Love" Toy Drive, please donate an unwrapped toy to the holiday party, or you may drop off at the RHCA office before December 8t". SAVE THE DATE...CITY OF ROLLING HILLS 34TH ANNUAL HOLIDAY OPEN HOUSE Monday, December 9, 4:00 - 7:00 PM Mark your calendar for the City of Rolling Hills' .YI.• Annual Holiday Open House. All residents are invited to visit City Hall between 4:00 p.m. and 7:00 p.m. for refreshments and holiday cheer! We look forward to seeing you there! CABALLEROS HOLIDAY & INSTALLATION BRUNCH: Sunday, December 15 at 11:OOAM At the home of Marion Ruth, 5 Outrider Road. Please RSVP to Pam Crane: 310-377-7655 or pamcrane@cox.net. $30/pp, payable at the door. ROLLING HILLS CRIMES REPORTED For the time period October 1 - October 26, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 11/12/19 at 7:00 p.m. Planning Commission Meeting 11/19/19 at 6:30 p.m. Traffic Commission Meeting 11/21/19 at 8:30 a.m. ROLLING HILLS' NEW PLANNING & COMMUNITY SERVICES DIRECTOR City of Rolling Hills welcomed Meredith T. Elguira as its new Planning and Community Services Director on October 9, 2019. She will be replacing Yolanta Schwartz, the current Planning Director of 19 years, when she retires this December. Ms. Elguira previously worked at the Cities of Malibu, Los Angeles, Long Beach and El Monte as City Planner and Senior Project Manager. Her past projects include the Playa Vista Development, LAX expansion, Douglas Park Master Plan, delivery of public work projects ranging from construction of streets, parks and libraries, in addition to processing residential and commercial developments. Please reach out to her for any Planning related questions. She looks forward to serving our community and getting to know our residents. Meredith can be reached at 310 377-1521 or melguira@cityofrh.net. PROVIDE YOUR INPUT: COMPLETE THE CITY'S WILDFIRE MITIGATION SURVEY The City is conducting a Wildfire Mitigation Survey to get the community's input on prioritizing wildfire prevention measures. You should have received a link to the survey via email from City staff, or from one of the community clubs (Women's Club, Caballeros, Senior's Club, and or the Tennis Club). If you did not receive a survey link, please call City Hall at 310-377-1521 and ask for City Clerk, Yohana Coronel. As of Friday, November 1, 2019, 153 survey responses were received. ROLLING HILLS FULL TIME DEAD VEGETATION MANAGER/CODE ENFORCEMENT OFFICER In the Fiscal Year 2018-2019, the City Council approved a part-time Dead Vegetation Manager strictly to enforce Municipal Code 8.30 to ensure dead vegetation or fire fuel removal by property owners. The City Council is very focused on prevention measures and approved funding for a full time Dead Vegetation Manager/Code Enforcement Officer for this fiscal year. In early October, through a recruitment process, the current part-time Dead Vegetation Manager Delia Aranda was selected as the full time staff. As the fire season approaches, it is incumbent on all residents to inspect their entire property and remove all dead vegetation, including tumbleweeds and dead palm fronds. By doing so, you will be protecting your property and that of your neighbors from wildfires. Delia can be reached at 310 377-1521 or daranda@cityofrh.net. ACACIA AND MUSTARD REMOVAL BY THE PVP LAND CONSERVANCY IN THE PRESERVE In September 2019, the City Council approved funding for the PVP Land Conservancy to remove fire fuel in the areas along the border of Rolling Hills and the Preserve. The Conservancy commenced the Acacia and mustard plant removal on Monday, November 4, 2019. The work will continue for the next three weeks. The City Council also approved funding for on -going removal work in an effort to eradicate the Acacia and mustard plant. The on- going work will begin in the spring of 2020, again in the spring of 2021 and the spring of 2022. PVP Land Conservancy will evaluate the areas to determine if after three seasons of removal work, the area will be ready for placement of native plants. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING TUESDAY, NOVEMBER 12, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JULY 22, 2019, REGULAR MEETING OF SEPTEMBER 09, 2019 AND REGULAR MEETING OF SEPTEMBER 23, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED PRESENTATION Recognition of Planning Director, Yolanta Schwartz ADJOURNMENT TO RECEPTION 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-14 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SITE PLAN REVIEW TO CONSTRUCT AN ABOVE GRADE DECK IN ZONING CASE NO. 958 AT 3 ROUNDUP ROAD (LOT 67-A-EF) ROLLING HILLS, CA, (BOGDANOVICH). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR APPOINTMENT TO THE PLANNING COMMISSION AND TRAFFIC COMMISSION. B. CONSIDER AND SET A DATE TO MEET WITH THE PLANNING COMMISSION. C. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH PACIFIC LAND CONSULTANTS, INC. FOR LAND SURVEYING SERVICES FOR AN AMOUNT NOT -TO -EXCEED $13,250. D. CONSIDER AND APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSG CONSULTANTS TO PREPARE A GRANT APPLICATION FOR SB2 FUNDS IN AN AMOUNT NOT -TO -EXCEED $5,500. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson OCTOBER 23, 2019 Issue No. 19-20 IT'S ALMOST TIME TO FALL BACK Zdto, The time change is almost here. Daylight saving time ends on Sunday, November 3 at 2:00 a.m. Don't forget to set your clocks back one hour before you go to bed on Saturday night. Happy Fall! PREPARED PENINSULA EXPO Sunday, October 27th: 12:00/Noon - 3:00 PM Norris Pavilion: 501 Indian Peak Road, RHE The Prepared Peninsula Expo will be held on Sunday, October 27, 2019 from 12-3pm at the Norris Pavilion. The event is free and will provide life-saving information, demonstrations, and emergency survival gear. Los Angeles County Sheriff and Fire will be participating in the event. The City of Rolling Hills will have a booth highlighting the Block Captains Program. There will be five Block Captains staffing the booth along with city staff. Please come to the event to get information on emergency preparedness. There will be free food and trick or treating for the kids. WOMEN'S CLUB NEIGHBORHOOD: AREA 1 MEETING: Thursday, November 14, 7:OOPM Socialize; 7:30PM Meeting Marion Ruth Residence, 5 Outrider Road. Please RSVP to Mary Graff at 310-377-8101 and/or email: Ldmg@aol.com. UPDATE ON WORK WITH LAND CONSERVANCY On October 14, 2019, the City Council approved a proposal from the Palos Verdes Peninsula Land Conservancy • to remove Acacia shrubs and Mustard plants along the border of Rolling Hills in the nature preserve. The City will contribute approximately $34,200 towards the removal of: two (2) acres of Acacia shrubs within the northeastern portion of Portuguese Bend Reserve along the Rim Trail which will take approximately nine (9) work -days to complete and 16 acres of invasive mustard plant which will take approximately six (6) work- days to complete. The proposed vegetation clearance will commence and be completed within the 2019 fire season. In addition, 16 acres of annual springtime Mustard mowing and monitoring of Acacia to prevent regrowth will commence in Spring/Summer 2020 and continue until Spring/Summer 2022. The annual monitoring and removal of Acacia and Mustard will take approximately 10 work- days to complete and cost approximately $12,000 per year. The City Council has directed staff to engage the PVP Land Conservancy to explore additional fire fuel removal work that can be performed along other areas of the border between Rolling Hills and the nature preserve. ROLLING HILLS CRIMES REPORTED For the time period September 28 - October 12, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 10/28/19 at 7:00 p.m. Planning Commission Meeting 11/19/19 at 6:30 p.m. Traffic Commission Meeting 11/21/19 at 8:30 a.m. BLOCK CAPTAIN ZONE MEETINGS Be on the look -out for Block Captain Zone Meetings!! Block Captains are doing a superb job in educating the community on emergency preparedness. Please support your Block Captain in their work to care for their neighbors and the City of Rolling Hills. Below are dates of past and future zone meetings. September 12, Georgeff Road October 22, City Hall October 24, 6:00 - 7:OOPM, 13 Buggy Whip October 30, 6:30 - 7:30PM, City Hall CWPP SURVEY COMING YOUR WAY... Rolling Hills City Council is seeking feedback from the residents of Rolling Hills on wildfire mitigation and prevention. Per Cal Fire, the City is located in a very high fire severity zone. With scarce resources, the City needs your input to prioritize programs and projects to protect life and property in Rolling Hills by completing an on-line survey by November 15, 2019 The Rolling Hills Community Association is assisting the City with the distribution of the survey link. The survey link will be provided to you via email. You can also get the survey link from the Women's Club, Caballeros, the Tennis Club and the Seniors Club. The survey will take between 15 and 20 minutes of your time. Thank you in advance for your participation in this important issue. COX CABLE UPDATE COX In response to the number of customer service complaints, the City Council invited representatives from COX Communication to the October 14, 2019 City Council meeting to discuss means to improve response time and troubleshooting processes. COX Government Affairs Manager and Construction and Planning Supervisor provided a brief presentation of their services, staffing levels and explained service call procedures. COX staff listened to members of the City Council about the typical service issues reported by residents. COX representatives assured the City Council with new staffing and cross -training, the company's customer and technical service should greatly improve. COX also committed to providing on -site representative, second Thursday of every month at 11 am at City Hall, to assist residents with persisting customer or service issues. Please come to City Hall on Thursday, November 14, 2019 at 11 am to speak with a COX representative or you can call COX at 310-377-1800. If you should miss the opportunity in November, COX representative will be at City Hall on Thursday, December 12, 2019 at 1 l am. MANURE WASTE - OPEN MARKET SERVICE Republic Services is the City's franchised solid waste service provider. Residents' domestic waste is hauled, processed, recycled and landfilled by Republic. Manure pick-up is not a part the franchise agreement and carved out by the City Council to foster competition for this service. Residents have the option to engage any service provider, including Republic Services to pick up manure. Republic Services' franchise contract with the City is due to expire on June 30, 2020. There is consideration to add manure pick-up to the next franchise agreement. The City Council will be considering a new solid waste contract in March/April 2020. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 28, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JULY 22, 2019, REGULAR MEETING OF SEPTEMBER 09, 2019 AND REGULAR MEETING OF SEPTEMBER 23, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR SEPTEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDER AND APPROVE THE MEMORANDUM OF UNDERSTANDING (MOU) TO FUND TWO SCHOOL RESOURCE OFFICERS (SRO) EMPLOYED BY THE PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT (PVPUSD). B. CONSIDER AND APPROVE PROPOSED DATES FOR THE CITY COUNCIL STRATEGIC PLANNING SESSIONS. C. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HF&H CONSULTANTS TO PREPARE A FRANCHISE AGREEMENT WITH REPUBLIC SERVICES TO PROVIDE SOLID WASTE SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. ANTICIPATED LITIGATION The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter will prejudice the position of the City in anticipated litigation: ANTICIPATION OF LITIGATION: Government Code section 54956.9(d)(2) and (e)(5) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City. Number of Potential Cases: One matter of threatened litigation B. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson OCTOBER 09, 2019 Issue No. 19-19 BULKY ITEM PICK UP Wednesday, October 16, 2019 This pick up is for household items only, NO green waste, NO construction materials, and NO e -waste or automotive parts will be collected. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on October 16 For removal of large and heavy household items call Republic Services at 800-299-4898 to make special pickup arrangements. ROLLING HILLS SENIORS HALLOWEEN LUNCHEON Saturday, October 19th at 11:30 AM Come join us for food, fun, and friendship at the lovely home of Marion Ruth at 5 Outrider. Cost is $25/pp. Halloween costumes are encouraged. Please RSVP by October 13th to the RHCA at (310) 544- 6222 or email Lacey@RHCA.net. COMMUNITY EMERGENCY RESPONSE TRAINING — C.E.R.T. Training is FREE Saturday, October 12th & 19th, 9 AM — 4:30 PM Fred Hesse Park, 29301 Hawthorne Blvd., RPV October 12th Course: Disaster Medical Ops 2, Light Search & Rescue, and Disaster Psychology; October 19th Course: CERT Organization, Terrorism, and Course Review & Disaster Simulation Exercise Sign up by emailing cheryldaw@gmail.com or 310 228- 7803. Please include your name, phone number, and email address. Class size is limited. Sign up today to reserve your seat. CERT Class information is also posted on the Fire Department website: http://fire.lacounty.gov. *Students must complete all 20 hours of the course to receive a certificate of completion. If you must miss any units, you can make them up anywhere CERT is taught to receive your certificate. PREPARED PENINSULA EXPO ,-4c 4,0 • Sunday, October 27th: 12:00/Noon — 3:00 PM Norris Pavilion: 501 Indian Peak Road, RHE Prepared Peninsula Expo: • Family -friendly activities for all ages • Build your own Emergency Bag • Learn pet preparedness tips • Law Enforcement & Fire Department exhibits • Learn about your City and School District plans ROLLING HILLS CRIMES REPORTED For the time period August 28 — September 28, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 10/14/19 at 7:00 p.m. Planning Commission Meeting 10/15/19 at 6:30 p.m. Traffic Commission Meeting 11/21/19 at 8:30 a.m. REPUBLIC SERVICES AND CURRENT RATES ��REPUBLIC SERVICES Based on City records, Republic Services — formally Allied Waste Industries, has been collecting solid waste for the City since 2005. In 2009, the service rate was approximately $1,032 per parcel, per year. Per Republic Services' contract with the City, the annual rate is adjusted based on the Consumer Price Index (CPI) for the Los Angeles -Riverside -Orange County area not to exceed 5%. The rate increase for Fiscal Year 2019-2020 is 3.9%. Fiscal Year runs from July 151 to June 30th. Since Fiscal Year 2016-2017, the City Council voted to absorb the annual increase and keep the fee collected from residents at $1,100 per parcel, per year. For the last four fiscal years, between 2016 and 2020, the City is expected to absorb $151,685. Republic Services' current contract with the City expires on June 30, 2020. The City is in discussion with Republic Services on continuing to service the City. Due to the change in the recycling market, commodity prices, and more stringent State mandates, solid waste service rates have steadily increased in the last year, in and around Los Angeles County. REPUBLIC SERVICES: PICK-UP SCHEDULE Republic Services provides trash collection for the entire city, twice a week: Monday/Thursday or Tuesday/Friday, depending on what street you live on. Trash/Recyclables are collected together from 7 AM — 12/Noon and Green waste is collected from 12 PM — 6 PM. Please do not mix trash and green waste together. For any trash issues and/or concerns call Republic Services at 800-299-4898. SOUTHERN CALIFORNIA EDISON (SCE): UPCOMING UAS (DRONE) INSPECTION OPERATIONS IN ROLLING HILLS AREA Starting the week of October 14th and for the next month or so, Edison plans BIROS 17117Mh2IORMES to inspect assets throughout the PV and Rolling Hills area. SCE has contracted and authorized the below named companies to inspect SCE's overhead facilities by performing UAS / drone Patrols. This service is necessary to meet safety requirements established by the State of California. If you have any questions regarding this information please call SCE at (800) 655-4555 and ask for SCE Representatives: David Tinder, Birds Eye (619- 354-0389, John Sargent, Field Rep (909) 689-4442 ext. 1, Raymond Pok, SCE Rep (909) 689-4441, ext. 2. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2020, two Planning Commission and two Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission & Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 3 PM Thursday, October 17, 2019. If you have any questions about the Planning or Traffic Commission please call City Hall at 310-377-1521. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, OCTOBER 14, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING•HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF SEPTEMBER 09, 2019, REGULAR MEETING OF SEPTEMBER 23, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR AUGUST 2019. RECOMMENDATION: APPROVE AS PRESENTED D. FINANCIAL STATEMENT FOR THE MONTH OF AUGUST & SEPTEMBER 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF AGREEMENT WITH (XXXX} TO PREPARE SOLID WASTE AGREEMENT WITH REPUBLIC SERVICES. 8. NEW BUSINESS A. CONSIDER FUNDING ACACIA REMOVAL AND MUSTARD REMOVAL AT THE PRESERVE ALONG THE BORDER OF ROLLING HILLS AND CONSERVANCY. B. CONSIDER FUNDING SEWER JOINT PROJECT WITH RANCHO PALOS VERDES. C. CONSIDER APPROVING THE SIGNING AND STRIPING PROJECT FOR CONSTRUCTION. D. CONSIDER APPROVING A STRATEGIC PLANNING WORKPLAN. E. CONSIDER MEETING WITH MEMBERS OF THE PLANNING COMMISSION. F. CONSIDER CALOES DESIGNATION OF SUBRECIPIENT'S AGENT AND AUTHORIZATION TO ENTER INTO AN AGREEMENT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. REPORT OUT BY COX REPRESENTATIVE REGARDING CUSTOMER SERVICE. 10. MATTERS FROM STAFF A. RECEIVE AND FILE UPDATE ON QUARTERLY REPORT REGARDING CODE ENFORCEMENT CASES (JULY, AUGUST, SEPTEMBER). B. UPDATE ON TENNIS COURT IMPROVEMENTS (ORAL). 11. CLOSED SESSION A. ANTICIPATED LITIGATION The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter will prejudice the position of the City in anticipated litigation: ANTICIPATION OF LITIGATION: Government Code section 54956.9(d)(2) and (e)(5) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City. Number of Potential Cases: One matter of threatened litigation 11. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting of which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the Califomia Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson SEPTEMBER 18, 2019 Issue No. 19-18 AFFORDABLE HOUSING According to the California Department of Housing and Community Development (HCD), in order for the private market to adequately address the housing needs and demand of Californians, local governments must adopt plans and regulator systems that provide opportunities for (and do not unduly constrain), housing development. As a result, housing policy in California rests largely upon effective implementation of local general plans and, in particular, local housing elements. The 5`h Cycle of Regional Housing Need Assessment (RHNA) is between October 2013 and October 2021. In each cycle, HCD determines the RHNA numbers by region and then the numbers are allocated to local jurisdictions like the City of Rolling Hills to be addressed in the Housing Element. The Housing Element is to be submitted to HCD to be certified. HCD released the Regional Housing Need determination for the 6`h Cycle for the Los Angeles, Imperial, Orange, Riverside, San Bernardino and Ventura Counties to be 1,344,740 housing units for the planning period between October 2021 and October 2029. The regional agency Southern California Association of Government (SCAG) is discussing methodology to allocate housing units to local jurisdictions. Three methods are proposed and based on the 1.34 million units, the methods are estimated to require the City of Rolling Hills to plan for 40 to 106 units of housing in four different categories (very low income, low income, moderate income, above moderate income). The City is currently working on addressing the housing allocation from the 5`h Cycle, while monitoring the requirements for the 6`h cycle. Many cities including the City of Rolling Hills and County of Los Angeles have submitted comments to SCAG to request consideration of reduction in allocation for the 6`h cycle due to a loss of housing units based on fire events within Very High Fire Hazard Severity Zones, phase obligations from existing needs over three housing element cycles, consideration of unique characteristics of jurisdiction including topographic and infrastructure constraints, final allocation methodology to include a floor or minimum allocation for all jurisdictions regardless of other factors, and among others. L7 ROLLING HILLS CRIMES REPORTED For the time period August 1 — August 28, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 9/23/19 at 7:00 p.m. Planning Commission Meeting 10/15/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. SAVE THE DATE: VACCINATION CLINIC TENTATIVE - Wednesday, October 2, 9 AM — 1 PM The City of Rolling Hills is teaming up with Ralph's Pharmacy with the latest vaccinations that will be available to you at the City Hall. Vaccinations such as the Flu, Shingles, Pneumonia, Tetanus, Whooping cough and many more vaccinations will be given by the Ralph's Pharmacy team and will bill your insurance directly for the cost of the vaccines. If you have any questions please call City Hall at 310-377-1521. SHRED & E -WASTE COLLECTION Saturday, September 28, 10 AM -1 PM The event will take place at City Hall, 2 E-i J ..)1 Portuguese Bend Road — in the parking area in WASTE = front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. NO batteries, fluorescent light bulbs, large appliances and household hazardous waste will be accepted. All hard drives will be destroyed and recycled according to FACTA standards. TOO TOXIC TO TRASH Saturday, October 5, 9 AM — 3 PM Joint Water Pollution Control Plant West Maintenance Building Parking Lot 24501 South Figueroa Street, Carson, CA 90745 FREE Household Hazardous & Electronic Waste Recycling Roundup. Bring items in a sturdy box, preferable in their original labeled containers. Limit of 15 gallons or 125 pounds of hazardous waste per trip. NO explosives, ammunition, radioactive materials, trash, tires, and/or large appliances. For more information call 800-238-01742. TOO TOXIC TO Iv TRASH FA t fir. VOLUNTEER OPPORTUNITIES Rolling Hills Planning & Traffic Commission In January 2020, two Planning Commission and two Traffic Commission terms will be up for appointment. If you are interested in applying to serve a four-year term on the Planning Commission or Traffic Commission, please submit a letter of interest to the Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. Letters of interest must be submitted by 3 PM Thursday, October 17, 2019. If you have any questions about the Planning Commission please call City Hall at 310-377-1521. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 18, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF AUGUST 26, 2019 AND REGULAR MEETING OF SEPTEMBER 09, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF JULY 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. DISCUSS MEASURE W (CLEAN WATER MEASURE) RESTRICTIONS AND PLAN FOR BUDGET ADJUSTMENTS. 8. NEW BUSINESS A. CONSIDER AND APPROVE OF PROFESSIONAL SERVICES AGREEMENT WITH [XXXXX[ TO PREPARE A SOLID WASTE AGREEMENT WITH REPUBLIC SERVICES. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. EMPLOYEE PERFORMANCE EVALUATION GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson SEPTEMBER 04, 2019 Issue No. 19-17 E c35E 1 r+ front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. BULKY ITEM PICK UP Wednesday, October 16, 2019 This pick up is for household items only, NO green waste, NO construction materials, and NO e -waste or automotive parts will be collected. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on October 16th. For removal of large and heavy household items call Republic Services at 800-299-4898 to make special pickup arrangements. NOTARY SERVICE AT CITY HALL Newly hired City Clerk Yohana Coronel is a Notary Public. A Notary Public is an official of integrity appointed by the state government to serve the public as an impartial witness in performing a variety of official fraud -deterrent acts related to the signing of important documents. As a part of the City Council's goal to provide services to the residents of Rolling Hills, you can now schedule an appointment with the City Clerk to perform notarial acts. Please call at least 24 hour in advance and be able to show proof of residency. CORRECTION - REPUBLIC SERVICES: UNLIMITED GREEN WASTE COLLECTION SCHEDULE: GREEN WASTE: WEDNESDAY, September 11th Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on September 11. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. SHRED & E -WASTE COLLECTION Saturday, September 28, 10 AM -1 PM gie% The event will take place at City Hall, 2 Portuguese Bend Road — in the parking area in ROLLING HILLS CRIMES REPORTED For the time period August 1 — August 17, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 9/09/19 at 7:00 p.m. Planning Commission Meeting 9/17/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. PLANNING DIRECTOR YOLANTA SCHWARTZ Yolanta joined the City of Rolling Hills in 2001. In the last 18 years, Yolanta has become a part of the community serving residents with achieving their dream homes. Yolanta is a dedicated and hardworking staff. Often you will find her at City Hall in the evenings and working on the weekends. She has really given her professional life to the City of Rolling Hills. On November 22, 2019, Yolanta will be retiring from the City and begin the next chapter of her life. Please congratulate Yolanta on her retirement. SAVE THE DATE: VACCINATION CLINIC TENTATIVE Wednesday, October 2"d, 9 AM —1 PM Ralphs Pharmacy will be holding a flu and non -seasonal vaccination clinic at City Hall. The pharmacy team will administer flu, shingles, pneumonia, tetanus, whooping cough, and many more vaccinations. Your insurance will be billed directly for the .cost of the vaccines. For questions please contact City Hall at (310) 377-1521. COMMUNITY EMERGENCY RESPONSE TRAINING — C.E.R.T. Training is FREE Saturday, October 5th, 1 2th & 19th, 9 AM — 4:30 PM Fred Hesse Park, 29301 Hawthorne Blvd., RPV October 5'h Course: Disaster Preparedness, Disaster Fire Suppression, and Disaster Medical Ops 1; October 12'h Course: Disaster Medical Ops 2, Light Search & Rescue, and Disaster Psychology; October 19'h Course: CERT Organization, Terrorism, and Course Review & Disaster Simulation Exercise Sign up by emailing cheryldaw@gmail.com or 310 228- 7803. Please include your name, phone number, and email address. Class size is limited. Sign up today to reserve your seat. CERT Class information is also posted on the Fire Department website: http://fire.lacounty.gov. *Students must complete all 20 hours of the course to receive a certificate of completion. If you must miss any units, you can make them up anywhere CERT is taught to receive your certificate. RHCA ANNOUNCEMENTS TUMBLEWEED REMOVAL Tumbleweeds are invasive weeds that become hard to manage if not removed as young plants. They all over the city but can be difficult to identify because as young plants they look nothing like what you imagine from movies. They are green with red stocks and white flowers. Each mature plant may bear some 25,000 seeds that can be spread across miles as they drop off the rolling tumbleweed. This is the time of year have them removed before they detach and become road hazards. Need help identifying young tumbleweeds? Additional information can be found at the RHCA office. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, SEPTEMBER 09, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — REGULAR MEETING OF JULY 22, 2019, AND REGULAR MEETING OF AUGUST 26, 2019 RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. FINANCIAL STATEMENT FOR THE MONTH OF JULY 2019. RECOMMENDATION: APPROVE AS PRESENTED D. REVIEW AND APPROVAL OF PLANNING/TRAFFIC COMMISSION RECRUITMENT/APPOINTMENT TIMELINE FOR TERMS EXPIRING IN JANUARY 2020. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER ROLLING HILLS COMMUNITY ASSOCIATION (RHCA) AMENDMENTS TO MOU TO COST SHARE ENGINEERING DESIGN FEES FOR ASSESSMENT DISTRICTS. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF PROFESSIONAL SERVICES AGREEMENT FOR ASSESSMENT ENGINEERING FOR UNDERGROUNDING UTILITY DISTRICT PROJECTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF A. REPORT ON THE REGIONAL HOUSING NEEDS ASSESSMENT (RHNA) METHODOLOGY AND DETERMINATION BY THE CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (HCD) OF THE PROJECTED HOUSING NEED FOR THE 6TH CYCLE OF THE HOUSING ELEMENT FOR THE SCAG REGION. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson AUGUST 21, 2019 Issue No. 19-16 CITY HALL CLOSED ON LABOR DAY City Hall will be closed on Monday, September 2nd in observance of the Labor Day Holiday. City Hall will re -open on Tuesday, September 3`d at 7:30 am. Holiday Trash Collection Schedule: There will be no trash or greenwaste collection on Monday, September 2"d. If your trash/greenwaste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. Regular collection service will resume on Thursday. SAVE THE DATE: Caballeros HIX BBQ Saturday, August 24, 2019 Cocktails: 5:30 PM Dinner: 6:30 PM Join Caballeros at the HIX BBQ Event at Tom and Carrie Liebs at 1 Acacia Road. Enjoy yourself in Carries horse barn with entertainment and Tom's classic car collection. Fantastic BBQ catered by Lucille's BBQ. $60/person. RSVP 310-541-8641 or email Leah Mirsch at leahmirsch@verizon.net. REPUBLIC SERVICES: UNLIMITED GREEN WASTE AND BULKY ITEMS COLLECTION SCHEDULE: GREEN WASTE: Wednesday, September 11, 2019 Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on September 11. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. SHRED & E -WASTE COLLECTION Saturday, September 28, 10 AM -1 PM The event will take at City Hall, 2 Portuguese i Bend Road — in the parking area in front of the E-MASIE� RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. tiNt ROLLING HILLS CRIMES REPORTED For the time period August 04 — August 10, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 8/26/19 at 7:00 p.m. Planning Commission Meeting 9/17/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. Acacia (Shrub) Eucalyptus Palos Verdes Peninsula Village Presents the 4th Annual: UPSIDE OF AGING EVENT "HOW TO LIVE FOREVER: THE ENDURING POWER OF CONNECTING THE GENERATIONS" Wednesday, September 4, 2019, 1:30-3:00 PM, At the Palos Verdes Gold Club "How to Live Forever: The Enduring Power of Connecting the Generations". A conversation with Author Marc Freedman and syndicated columnist Helen Dennis will be held. There will be vendors from South Bay welcoming you and providing information. RSVP Required, limited seating available, phone (310) 265-0644, email: peninsulavillagepvp@gmail.com or visit web: www.peninsulavillage.net. HAZARDOUS ORNAMENTAL LANDSCAPE Preventing conditions where fire can travel from adjacent fuels, through an ornamental landscape to your structure, is the key to creating defensible space. Fire spreads through convection, conduction, radiation, or embers. Proper maintenance of ornamental vegetation reduces ember production, fire propagation, intensity, and duration of the approaching flames. In the Los Angeles County Fire Department Ready! Set! Go! Brochure, six high -hazard plants are listed (see below). In addition to properly maintaining ornamental vegetation, the Department caution and advises NOT to use the six listed plants. If you would like a copy of the said brochure, you can pick one up at City Hall. »»»»»»» H1GH-HAZARD PLANTS (<(<00««« Juniper Palm Pine Pampas Grass >>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>_, SOLID WASTE SERVICE RATES SUBSIDY BY THE CITY In the last five years, the City Council voted to subsidize the solid waste service rate increases for residents. Per the current contract with Republic Services, service rates are increased annually based on Consumer Price Index for the Los Angeles -Orange County area. Rate increase for Fiscal Year 2019-2020 was 3.9% and went into effect July 1, 2019. Residents currently pay $1,100 per year for unlimited green waste and twice a week pick-up. Fees are collected through the property tax bill. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson AUGUST 21, 2019 Issue No. 19-16 CITY HALL CLOSED ON LABOR DAY City Hall will be closed on Monday, September 2nd in observance of the Labor Day Holiday. City Hall will re -open on Tuesday, September 3rd at 7:30 am. Holiday Trash Collection Schedule: There will be no trash or greenwaste collection on Monday, September 2nd. If your trash/greenwaste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. Regular collection service will resume on Thursday. SAVE THE DATE: Caballeros HIX BBQ Saturday, August 24, 2019 Cocktails: 5:30 PM Dinner: 6:30 PM Join Caballeros at the HIX BBQ Event at Tom and Carrie Liebs at 1 Acacia Road. Enjoy yourself in Carries horse barn with entertainment and Tom's classic car collection. Fantastic BBQ catered by Lucille's BBQ. $60/person. RSVP 310-541-8641 or email Leah Mirsch at leahmirsch@verizon.net. REPUBLIC SERVICES: UNLIMITED GREEN WASTE AND BULKY ITEMS COLLECTION SCHEDULE: GREEN WASTE: Thursday, September 12, 2019 Place your green waste to be picked up along the •' roadside no more than 24 hours in advance and no later than 7 AM on September 12. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. SHRED & E -WASTE COLLECTION Saturday, September 28, 10 AM -1 PM The event will take at City Hall, 2 Portuguese i Bend Road — in the parking area in front of the E-pA57E RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. ROLLING HILLS CRIMES REPORTED For the time period August 04 — August 10, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 8/26/19 at 7:00 p.m. Planning Commission Meeting 9/17/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. Acacia (Shrub) Palos Verdes Peninsula Village Presents the 4th Annual: UPSIDE OF AGING EVENT "HOW TO LIVE FOREVER: THE ENDURING POWER OF CONNECTING THE GENERATIONS" Wednesday, September 4, 2019, 1:30-3:00 PM, At the Palos Verdes Gold Club "How to Live Forever: The Enduring Power of Connecting the Generations". A conversation with Author Marc Freedman and syndicated columnist Helen Dennis will be held. There will be vendors from South Bay welcoming you and providing information. RSVP Required, limited seating available, phone (310) 265-0644, email: peninsulavillagepvp@gmail.com or visit web: www.peninsulavillage.net. HAZARDOUS ORNAMENTAL LANDSCAPE Preventing conditions where fire can travel from adjacent fuels, through an ornamental landscape to your structure, is the key to creating defensible space. Fire spreads through convection, conduction, radiation, or embers. Proper maintenance of ornamental vegetation reduces ember production, fire propagation, intensity, and duration of the approaching flames. In the Los Angeles County Fire Department Ready! Set! Go! Brochure, six high -hazard plants are listed (see below). In addition to properly maintaining ornamental vegetation, the Department caution and advises NOT to use the six listed plants. If you would like a copy of the said brochure, you can pick one up at City Hall. »»»»»ii» HIGH -HAZARD PLANTS «(<KK«« Eucalyptus Patin Pine Pampas Grass »»»»»»»»»»»»»»>>>>>>>»»»»»»»»»»»»»_ SOLID WASTE SERVICE RATES SUBSIDY BY THE CITY In the last five years, the City Council voted to subsidize the solid waste service rate increases for residents. Per the current contract with Republic Services, service rates are increased annually based on Consumer Price Index for the Los Angeles -Orange County area. Rate increase for Fiscal Year 2019-2020 was 3.9% and went into effect July 1, 2019. Residents currently pay $1,100 per year for unlimited green waste and twice a week pick-up. Fees are collected through the property tax bill. (ltd---lhatimot 41,0314 100-0).A. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 26, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES - REGULAR MEETING OF JULY 08, 2019, REGULAR MEETING OF JULY 19, 2019 AND REGULAR MEETING AUGUST 12, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. PAYMENT OF BILLS. RECOMMENDATION: APPROVE AS PRESENTED C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR JULY 2019. RECOMMENDATION: APPROVE AS PRESENTED D. FINANCIAL STATEMENT FOR THE MONTH OF JULY 2019. RECOMMENDATION: APPROVE AS PRESENTED E. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING JUNE 30, 2019. RECOMMENDATION: APPROVE AS PRESENTED 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A REVIEW AND APPROVE ZONING CASE NO. 953. REQUEST FOR A CONDITIONAL USE PERMIT FOR THE PROPOSED PROJECT AT 13 PORTUGUESE BEND ROAD (LOT 77-RH). 7. OLD BUSINESS A.. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 1242. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ACCEPTING AN OFFER OF DEDICATION AND EASEMENT RELATING TO THE SEWER SYSTEM IMPROVEMENTS IN THE CITY OF ROLLING HILLS. B. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 1243. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES FOR THE INCLUSION OF CERTAIN TERRITORY OF THE CITY OF ROLLING HILLS TRACT NO. 29408, 29206 and 23643 WITHIN A COUNTY SEWER MAINTENANCE DISTRICT. C. CONSIDERATION AND APPROVAL OF LIGHTING UPGRADE AT TENNIS COURTS 2 AND 3. D. CONSIDERATION AND APPROVAL OF PROPOSED AMENITIES BY THE ROLLING HILLS COMMUNITY ASSOCIATION, AND THE MANDATED AMERICAN WITH DISABILITY ACT (ADA) IMPROVEMENTS AT THE TENNIS COURTS. E. CONSIDERATION OF OPTIONS FOR SOLID WASTE SERVICES BEGINNING JULY 1, 2020. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. REPORT OUT BY THE PERSONNEL COMMITTEE MEMBERS ON THE AUGUST 20, 2019 COMMITTEE MEETING. 10. MATTERS FROM STAFF A. RECEIVE AND FILE AND UPDATE ON TORRANCE AIRPORT STORMWATER INFILTRATION PROJECT. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson AUGUST 07, 2019 Issue No. 19-15 WELCOME ROLLING HILLS NEW CITY CLERK The City Clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act and the Brown Act (open meeting laws). Before and after the City Council takes action, the City Clerk ensures that actions are in compliance with all federal, state and local statues and regulations and that all actions are properly executed, recorded, and archived. This key position at City Hall has been vacant since March 2019. After an extensive recruitment process, Yohana Coronel was selected to join the Rolling Hills team. Prior to Rolling Hills, Yohana worked in the City Clerk Department for the City of Culver City for 19 years. In addition to her municipal clerk duties, Yohana will be assisting the City Manager with the Block Captain Program. Yohana can be reached at 310 377-1521 or by email ycoronel@cityofrh.net. RESURFACING PROJECT ON PV DRIVE NORTH With contribution (restricted transportation funds) from the City of Rolling Hills, the City of Rolling Hills Estates will be resurfacing Palos Verdes Drive North from Rolling Hills Road to the eastern limits of Rolling Hills Estates. On the week of August 5, 2019, the contractor will be performing preparation work. On the week of August 12, 2019, the contractor will be grinding and paving from 8 PM to 5 AM. All work will be performed at night. The project is expected to be completed the week of August 26, 2019. PVDN will be open in both directions most times but expect delays. Questions about the project should be addressed to Rolling Hills Estates Public Works Department at 310 377-1577. SCAMS INVOLVING YOUR SOCIAL SECURITY NUMBER AND BENEFITS ARE ON THE RISE! HERE ARE THE FACTS: Government employees will not threaten to take away benefits or ask for money or personal information to protect your Social Security card or benefits. Scammers can fake your caller ID. So don't be fooled if the call seems to be from the SSA's real phone number (800) 772-1213 or the SSA Inspector General's Fraud Hotline number. If a caller asks for your Social Security number, bank account nu mber or credit card information, hang up. Report suspected scams to the SSA Inspector General at (800) 269-0271 or oig.ssa.gov/report. Visit IdentityTheft.gov/SSA for more tips. ROLLING HILLS CRIMES REPORTED For the time period July 1 — August 03, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 8/12/19 at 7:00 p.m. Planning Commission Meeting 8/20/19 at 6:30 p.m. Traffic Commission Meeting 9/26/19 at 8:30 a.m. COMMUNITY WILDFIRE PROTECTION PLAN On July 22, 2019, the City Council discussed the City's plan on preparing a Community Wildfire Protection Plan (CWPP) through the Block Captains. Fires can be more costly to suppress in the wildland-urban interface — the areas where homes are intermixed with forests and wildlands. More homes are at risk from wildfire as residential development continues to encroach on forest and wildland areas. Across the majority of states, debris burning is the most frequent human cause of wildfires. These human -caused fires can be prevented, and the excessive cost of fire suppression reduced. The first step in wildfire prevention education is to raise awareness of the responsibilities of living in a fire -prone environment; individual and community action can ensure that homes and neighborhoods are prepared for wildfire. One of the most successful tools for addressing these challenges is the CWPP. In conjunction with the Block Captains, the City is working towards having a draft CWPP by December 2019. RECYCLING MARKET CHANGES AND IMPACTS TO SOLID WASTE SERVICE RATES According to the California's Department of Resources Recycling and Recovery (CalRecycle), the export of recyclable materials is a key component of California's recycling infrastructure. Recent changes to the international policies restricting foreign imports of recyclable materials, coupled with the need to reduce contamination levels in the recycle streams and declining global market value for some recyclables, have resulted in significant challenges for the solid waste and recycling industry, local governments and Californians. Each year, California exports about a third of the recyclable materials it collects. Historically, most of that material — particularly unsorted mixed paper and mixed plastics — went to China for processing and manufacturing into new products. China's recent strict contamination limits and import bands have led to a stockpiling of materials at California solid waste and recycling facilities and declining markets for recyclables. Change in the recycling climate is causing solid waste service rates to increase as evident in recent solid waste contracts for several South Bay cities. The City's current contract with Republic Services Inc. will expire on June 30, 2019. UNITED STATES CENSUS 2020 The 2020 Census is scheduled for April 1, 2020 however the Census conducts other ongoing surveys including a national survey called American Community Survey which samples approximately 3.5 million address annually. The following links may be helpful to explain the various surveys Census conducts as well as how to be able to verify: List of Census Surveys: https://census.gov/programs- surveys/surveyhel p/1 ist-of-surveys.html Verify a Census Bureau Survey, Mailing, or Contact: https://census.gov/programs-surveys/surveyhelp/verify-a- survey.html Census Staff Search: https://www.census.gov/cgi- bin/main/email.cgi AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, AUGUST 12, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — (1) Regular Meeting of July 8, 2019, and (3) Adjourned Meeting of July 2, 2019. RECOMMENDATION: APPROVE AS PRESENTED. B. Payment of Bills. RECOMMENDATION: APPROVE AS PRESENTED. C. PROFESSIONAL SERVICES AGREEMENT WITH FORUM INFO -TECH FOR INFORMATION TECHNOLOGY ADMINISTRATIVE SERVICES FOR THREE YEARS. RECOMMENDATION: APPROVE AS PRESENTED. 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-12 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SECOND MAJOR MODIFICATION TO PREVIOUSLY GRANTED SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCE ENTITLEMENTS TO APPROVE A VARIANCE TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 896 AT 11 SADDLEBACK ROAD (WARREN). B. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-13 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW RESIDENCE, INCLUDING ATTACHED GARAGE AND BASEMENT, RETAINING WALL, SWIMMING POOL, AND GRADING; CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE; AND VARIANCES TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED COVERAGE OF THE FRONT YARD SETBACK FOR CONSTRUCTION OF A DRIVEWAY IN ZONING CASE NO. 956 AT 8 MIDDLERIDGE LANE SOUTH (ZHANG); AND RECOMMENDATIONS FROM THE TRAFFIC COMMISSION TO APPROVE THE DRIVEWAY APRON. 6. PUBLIC HEARINGS A. REVIEW AND APPROVE RESOLUTION NO.1242 DENYING A REQUEST FOR A VARIANCE IN ZONING CASE NO. 957 AT 5 FLYING MANE LANE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDER AND APPROVAL OF GRANT APPLICATION FOR MEASURE A, THE SAFE, CLEAN NEIGHBORHOOD PARKS, OPEN BENCHES, RIVERS PROTECTION, AND WATER CONSERVATION FUNDS. B. CONSIDERATION AND APPROVAL OF JOINING SOUTH BAY CITIES COUNCIL OF GOVERNMENT (SBCCOG) FIBER NETWORK. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSSION REGARDING A JOINT SEWER MAIN PROJECT WITH THE CITY OF RANCHO PALOS VERDES. (ORAL) B. UPDATE FROM THE PERSONNEL COMMITTEE MEETING REGARDING THE UPDATE TO THE CITY'S EMPLOYEE HANDBOOK. 10. MATTERS FROM STAFF A. RECEIVE AND FILE CODE ENFORCEMENT QUARTERLY REPORT. B. RECOMMENDING THAT THE CITY OF ROLLING HILLS PROVIDE LETTER OF SUPPORT FOR THE CITY TO RANCHO PALOS VERDES RESOLUTION FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN OCTOBER 2019 TO BE HELD IN LONG BEACH REGARDING USING UTILITY UNDERGROUNDING AS AN EFFORT TO PREVENT/MINIMIZE WILDFIRES. C. PRESENTATION ON THE CITY OF ROLLING HILLS NEW WEBSITE. (ORAL) 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JULY 17, 2019 Issue No. 19-14 CITY OF TORRANCE Solana Residential Development Project Draft EIR Proposed to be located at the Southwest corner of Hawthorne Boulevard and Via Valmonte, the project consists of development of 248 apartment units in three 5 - story buildings. The City of Torrance is collecting comments on the project's draft Environmental Impact Report (DEIR) between June 19, 2019 and August 19, 2019. The DEIR is available through this link: https://www.torranceca.gov/our-city/community- development/planning/butcher-solana. Comments can be emailed to omartinez@torranceca.gov. Following the close of the public review period, the City of Torrance will present the Final EIR to be certified by the Torrance City Council prior to making a decision to approval or deny the project. CALIFORNIA BUDGET TRAILER BILL SB102 UPDATE In Issue No. 19-13 of the Blue Newsletter, it was reported that the Housing Budget Trailer Bill SB102 calls for the California Department of Housing and Community Development (HCD) to publish an annual list of cities that have failed to adopt an HCD-approved housing element. If municipalities were found by the court to not comply with the state law, the Budget Trailer Bill proposes a penalty ranging from $10,000 to $600,000 per month until the housing element is brought into compliance. The Senate voted on SB102 and the Assembly voted on SB102. The bill passed in both houses and is on the Governor Newsom's desk for signature. It is expected that SB102 will be signed by the Governor. SHERIFF'S DEPARTMENT LOMITA STATION HAS A NEW CAPTAIN The City of Rolling Hills contracts with the Los Angeles County Sheriff's Department for law enforcement services. Peninsula cities Rancho Palos Verdes and Rolling Hills Estates share a law enforcement contract with Rolling Hills. The Lomita Sheriff's Station serves all three peninsula cities plus the City of Lomita and unincorporated areas of Los Angeles County. The Captain of the Sheriff's Lomita Station functions as the City's Chief of Police. Lomita Station Captain Dan Beringer retired in December 2018 and after an extensive interview process, in early June 2019, Lieutenant James Powers was selected as the Lomita Station Captain. Captain Powers is eager to meet and get to know the peninsula communities. ROLLING HILLS CRIMES REPORTED For the time period June 1 — June 22, 2019 NONE. UPCOMING CITY MEETINGS City Council Meeting 7/22/19 at 7:00 p.m. Planning Commission Meeting 8/20/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 - CANCELLED REGIONAL LAW COMMITTEE AND PENINSULA WIDE EMERGENCY COORDINATION Rancho Palos Verdes, Rolling Hills Estates and Rolling Hills share one law enforcement contract and as such the three cities formed the Regional Law Committee made up of two members of the City Council from each city. The Regional Law Committee meets once every quarter. The next meeting is scheduled for August 8, 2019 at 8 am, Rolling Hills City Hall. In the August meeting, the Committee will be discussing the Palos Verdes Unified School District's request for two School Resource Officers for the District's high schools. Additionally, the Committee has decided to utilize the same meeting frequency, an hour before the Regional Law meeting to include Palos Verdes Estates to coordinate and discuss Emergency Preparedness for the Peninsula. LOS ANGELES DEPARTMENT OF PUBLIC HEALTH NOTICE The State Water Resource Control Board (State Board) regulates Onsite Wastewater Treatment System (septic tanks) through its Water Quality Control Policy for Siting, Design, Operations of OWTS (OWTS Policy) adopted in 2012. This policy required individual septic tank owners to be permitted by the State Board aimed to regulate impacts to groundwater, surface water contamination causing human health hazard or other public nuisance condition. In order to authorize the Los Angeles County Department of Public Health (LACDPH) to regulate the installation and monitoring of OWTS within the City of Rolling Hills, the City must enter into a Memorandum of Understanding with LACDPH. The City entered into a MOU with LACDPH in January 2019. Through the County, individual septic tank owners no longer have to be permitted by the State Board. Instead, the enforcement, and monitoring responsibilities is passed to the County. To recover their efforts taking on this role, the County will be charging residents of the City of Rolling Hills $5 per year for properties served by convention OWTS and $43 per year for properties served by non - conventional OWTS. For a detailed explanation of the program and/or the convention / non -convention OWTS, please call the City Hall at 310-377-1521 to retrieve a copy of the April 9, 2018 City Council Meeting minutes and/or staff report. Residents should expect a notification letter from LACDPH outlining the charges and the timing for the fees to be assessed on the property tax roll. RHCA ANNOUNCEMENTS Rolling Hills Tai Chi class taught weekly. Class meets every Tuesday at 11:30 AM next to the RHCA office. $10 per class. All ages welcomed. First class is free! AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 22, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — (1) Regular Meeting of May 29, 2019, (2) Regular Meeting of July 8, 2019, and (3) Adjourned Meeting of July 2, 2019. RECOMMENDATION: APPROVE AS PRESENTED. B. Payment of Bills. RECOMMENDATION: APPROVE AS PRESENTED. C. Republic Services Recycling Tonnage Report or June 2019. RECOMMENDATION: APPROVE AS PRESENTED. D. Financial Statement for the Month of June 2019. RECOMMENDATION: APPROVE AS PRESENTED. E. SECOND READING - ORDINANCE NO. 362 OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING SECTION 8.08.580 CONSTRUCTION AND DEMOLITION WASTE OF THE CITY OF ROLLING HILLS MUNICIPAL CODE. RECOMMENDATION: APPROVE AS PRESENTED. 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-11 FROM THE PLANNING COMMISSION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO CONVERT AN EXISTING 689 SQUARE FOOT STABLE, TO A MIXED -USE STRUCTURE IN ZONING CASE NO. 959 AT 49 EASTFIELD DRIVE (LOT 33-EF) ROLLING HILLS, CA, (WALDMAN). 6. PUBLIC HEARINGS A. REVIEW AND APPROVE APPLICATION IN ZONING CASE NO. 957. REQUEST FOR A VARIANCE AT 5 FLYING MANE LANE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF LIGHTING UPGRADE AT TENNIS COURTS 2 AND 3. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH XXXXXX FOR INFORMATION TECHNOLOGY ADMINISTRATIVE SERVICES FOR THREE YEARS. B. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH CSG CONSULTANTS FOR ON -CALL. PLANNING CONSULTING SERVICES TO SUPPLEMENT THE PLANNING DEPARTMENT ON AN AS -NEEDED BASIS FOR FISCAL YEAR 2019-2020 IN AN AMOUNT NOT -TO -EXCEED $30,000. C. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICE AGREEMENT WITH ENVIRONMENTAL DESIGN ASSOCIATES, (E D A), FOR REVIEW OF APPLICATIONS FOR COMPLIANCE WITH THE ROLLING HILLS WATER EFFICIENT LANDSCAPE ORDINANCE FOR FISCAL YEAR 2019-2020. D. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WARRINER ASSOCIATES, CONSULTING ARBORISTS, FOR ARBORIST SERVICES FOR FISCAL YEAR 2019-2020 FOR AN AMOUNT NOT -TO -EXCEED $6,000. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. RECEIVE A PRESENTATION FROM PALOS VERDES PENINSULA LAND CONSERVANCY AND DISCUSS FIRE FULE ABATEMENT ALONG THE CITY'S SOUTHERN BOARD, AREAS ADJACENT TO THE PALOS VERDES PENINSULA LAND CONSERVANCY (ORAL). B. RECEIVE A PRESENTATION FROM STAFF ON THE ELEMENTS OF A COMMUNITY WILDFIRE PROTECTION PLAN 'AND THE PROCESS TO COMPLETING A PLAN FOR ROLLING HILLS. 10. MATTERS FROM STAFF A. CONSIDERATION AND APPROVAL OF $1,500 FOR A SUMMER INTERN THROUGH EXP SUMMER INTERSHIP PROGRAM. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JULY03, 2019 Issue No. 19-13 NEW CONSTRUCTION & DEMOLITION (C&D) PERMIT FEES If you are beginning a new construction and your contractors are needing a C&D Permit, beginning July 1, 2019 New Construction and Demolition Permit Fees will increase from $25 to $100, with a new recycling deposit fee of $750.00, to be collected at the same time of the permit being submitted. Once waste compliance reports are submitted to the City, the $750 deposit fee will be issued back to the company. SOLID WASTE SERVICES "'1 Rolling Hills' solid waste services is unique in that trash is picked up by a scout truck from every parcel and taken to the mother truck. In 2010, the City Council approved the Traffic Commission's recommendation of 14 locations as staging sites for the mother truck. Over the years, with feedback from residents, Republic Services found three to four of the approved locations work best to minimize impacts to the community during solid waste collections. Trash collections occur every Monday/Thursday and Tuesday/Friday. There is one mother truck during collections and 5 scout trucks at any given time. Allied Waste Industries provided solid waste services since 2005. In the 2014 timeframe, Allied Waste Industries was acquired by Republic Services. The current contract with Republic Services is set to expire on June 30, 2020. PORTUGUESE BEND ROAD SEWER MAIN FEASIBILITY STUDY On May 29, 2019, the City Council engaged Willdan Engineering to continue with the sewer main feasibility study along Portuguese Bend Road to tie into an existing sewer main along Rolling Hills Road and eventually to the Los Angeles County Sanitation trunk line. Willdan Engineering's scope of work includes analyzing the capacity of the existing sewer system, estimating amount of wastewater to be added to the system, and achieving necessary agency permits for future tie-ins. The proposed area to be served by the potential sewer main includes City Hall, the Rolling Hills Community Association, the main guard gate, the tennis courts, and undetermined number of parcels upstream along Portuguese Bend Road. The study is expected to complete in 20 weeks or around October/November 2019. ROLLING HILLS CRIMES REPORTED For the time period May 4 — June 01, 2019 5/30/19 — Petty Theft UPCOMING CITY MEETINGS City Council Meeting 7/08/19 at 7:00 p.m. Planning Commission Meeting 7/16/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 at 8:30 a.m. CANCELLATION: JULY 27T" TENNIS CLUB ANNUAL ELECTION DATE laAll residents are members of the RHTC and are required by the bylaws to be notified of elections. The election for officers was initially called on June 22nd but later postponed to July 27`h to allow more time for notices. However, due to some misunderstanding the current Secretary, Lou Altman conducted the election on June 22"d, as per the original announcement. We apologize for the confusion and there is NO NEED FOR THE POSTPONED Election date of July 27th. We especially apologize to the Residents who inadvertently missed out of the Annual Election notices. This notice is therefore being posted on the Dwelling Live and the Blue Newsletter. My congratulations to all the new RHTC Board Members and wish them much success! Thank you for all your help and cooperation throughout the 2018- 2019 year. RH Tennis Club President, Arun Bhumitra. CALIFORNIA HOUSING BUDGET TRAILER BILL Last Thursday, Governor Newsom signed the FY 2019- 2020 state budget that included $2 billion one-time funds to help with planning grants, housing -related infrastructure, homelessness services, mixed income loan programs and an expansion of the state's Low Income Housing Tax Credit Program. The Housing Budget Trailer Bill SB102/AB101 was aimed at increasing housing production in California. Of interest is that the Budget Trailer Bill SB102 called for the California Department of Housing and Community Development (HCD) to publish an annual list of cities that have failed to adopt a HCD- approved housing element. If the Attorney General sues a city; the court finds that its housing element does not substantially comply with state law; and the city fails to bring the housing element into compliance, SB102 proposes a penalty ranging from $10,000 to $600,000 per month until the city's housing element is brought into compliance. The Senate voted on SB102 on Monday, July 1, 2019 and the bill was passed. Next, the bill will be voted by the Assembly, expected on Friday, July 5, 2019. SAVE THE DATE: Caballeros HIX BBQ Saturday, August 24, 2019 at 11:30 a.m. Tom and Carrie Liebs —1 Acacia Road Join Caballeros at the HIX BBQ Event. Enjoy yourself in Carries horse barn with entertainment and Tom's classic car collection. Fantastic BBQ catered by Lucille's BBQ. $60 / person RSVP to Pam Crane at 310-377-7655 or pamcrane@cox.net. RHCA ANNOUNCEMENTS No announcements at this time. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JULY 08, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. MINUTES — Regular Meeting of May 29, 2019 and June 24, 2019. RECOMMENDATION: APPROVE AS PRESENTED. B. Payment of Bills. RECOMMENDATION: APPROVE AS PRESENTED. 5. COMMISSION ITEMS A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-11 FROM THE PLANNING COMMISSION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO CONVERT AN EXISTING 689 SQUARE FOOT STABLE TO A MIXED -USE STRUCTURE IN ZONING CASE NO. 959 AT 49 EASTFIELD DRIVE (LOT 33-EF) (WALDMAN). B. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-10 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW RESIDENCE WITH ATTACHED GARAGE AND BASEMENT, RETAINING WALL, SWIMMING POOL, AND GRADING; CONDITIONAL USE PERMITS TO CONSTRUCT A STABLE AND CORRAL; AND VARIANCES TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT AND TO ENCROACH WITH A RETAINING WALL INTO THE SIDE YARD SETBACK IN ZONING CASE NO. 955 AT 1 POPPY TRAIL (LOT 90-B2) (YEH). C. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2019-08 FROM THE PLANNING COMMISSION GRANTING APPROVAL FOR A SITE PLAN REVIEW AND A CONDITIONAL USE PERMIT FOR GRADING AND CONSTRUCTION OF A NEW STABLE WITH A LOFT IN ZONING CASE NO. 953 AT 13 PORTUGUESE BEND ROAD (LOT 77-RH) (CARDENAS). 6. PUBLIC HEARINGS A. CONTINUED • ZONING CASE NO. 957. REQUEST FOR A VARIANCE FROM THE REQUIREMENT THAT UTILITY LINES BE PLACED UNDERGROUND, (SEC.17.27.30 OF RHMC), IN CONJUNCTION WITH THE CONSTRUCTION OF AN ADDITION AND MAJOR REMODEL AT AN EXISTING SINGLE FAMILY RESIDENCE AT 5 FLYING MANE LANE, (LOT 45 -SF), (WALKER). B. AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA AMENDING CHAPTER 8.08.580 CONSTRUCTION AND DEMOLITION WASTE OF THE CITY OF ROLLING HILLS MUNICIPAL CODE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF LIGHTING UPGRADE AT THE TENNIS COURT 2 AND COURT 3. B. CONSIDERATION AND APPROVAL OF THE IMPROVEMENTS AT THE TENNIS COURT PROPOSED BY THE ROLLING HILLS COMMUNITY ASSOCIATION, THE AMERICAN WITH DISABILITY ACT (ADA) IMPROVEMENTS, AND PROVIDE DIRECTION TO STAFF ON THE NEXT STEPS. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICE CONTRACT WITH [XXXXXXXXXXXXXXXXXXXXXXXXXXX] FOR INFORMATION TECHNOLOGY SERVICES FOR THREE YEARS WITH A NOT -TO -EXCEED AMOUNT OF [XXXXXXXXXXXXXXX]. B. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICE AGREEMENT WITH [XXXXXXXXX] FOR PROJECT MANAGEMENT SERVICES FOR AN AMOUNT NOT -TO -EXCEED [XXXXXXXX]. C. CONSIDERATION AND APPROVAL OF THE JOB SPECIFICATIONS FOR THE PLANNING DIRECTOR, SENIOR MANAGEMENT ANALYST AND CODE ENFORCEMENT OFFICER. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. DISCUSS FIRE FUEL ABATEMENT ALONG THE CITY'S SOUTHERN BORDER, AREAS ADJACENT TO THE PALOS VERDES PENINSULA LAND CONSERVANCY (ORAL). 10. MATTERS FROM STAFF A. STATUS REPORT ON THE POTENTIAL COST SHARE FORMULA TO FUND TWO SCHOOL RESOURCE OFFICER (SRO) TO BE EMPLOYED BY THE PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT (PVPUSD) AND DISCUSS THE SROs PROPOSED RESPONSIBILITIES/DUTIES (ORAL). • B. CONSIDERATION AND APPROVAL OF A SUMMER INTERN (SIX WEEKS) THROUGH THE OPPORTUNITY ENGINE FOR AN AMOUNT NOT -TO - EXCEED $1,500. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JUNE 19, 2019 Issue No. 19-12 CITY HALL STAFF Since early 2019, City Hall experienced two vacancies. With a small staff, the vacancies impacted City Hall operations tremendously presenting difficulties having consistent public counter and phone coverage. The City apologies for any delays and inconveniences you may have experienced. However, recruitments are underway and in keeping with the City Council's priority of good customer service, the City is taking steps to attract enthusiastic, capable and experienced professionals to join the City Hall team. Between 8AM through 12PM, Thursday, June 20, the entire City Hall staff is scheduled to meet potential candidates for the City Clerk position. Following the City Clerk recruitment, staff will be recruiting a Senior Management Analyst. New staff members will be introduced in future publication of the Blue Newsletter. BLOCK CAPTAIN Learning from their experience with the recent Woolsey Fire, the City of Malibu is soliciting professional services to look at evacuation routes for the entire city. Lead Block Captain received a copy of Malibu's scope of work. The Lead Captain is currently reviewing the solicitation to determine applicability to the City of Rolling Hills. In addition to this review, the Block Captains will be discussing the Community Wildfire Protection Plan for Rolling Hills at the Thursday, June 20, 2019 meeting. Block Captain meetings are held on the third Thursday of even months. The meeting following the June meeting will be held at the City Hall Council Chamber on August 15, 2019 at 10AM. WISHING YOU A SAFE & HAPPY 4TH OF JULY! • Rolling Hills City Hall will be closed on Thursday, July 4th in observance of a Independence Day. The Rolling Hills City Council and staff wish all Rolling Hills residents a safe and happy 4th of July! Please remember that ALL FIREWORKS ARE PROHIBITED IN THE CITY OF ROLLING HILLS! Should you observe fireworks being used in the City, please contact the Los Angeles County Sheriff's Department at 310-539-1661 or the Los Angeles County Fire Department at 310-377-1584 immediately! ROLLING HILLS CRIMES REPORTED For the time period May 4 — June 01, 2019 5/30/19 — Petty Theft UPCOMING CITY MEETINGS City Council Meeting 6/24/19 at 7:00 p.m. Planning Commission Meeting 6/25/19 at 6:30 p.m. and 7/16/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 at 8:30 a.m. LOS ANGELES COUNTY SHERIFF'S STATION CAPTAIN SELECTION In December 2018, the Captain commanding the day-to- day operations at the Sheriff Lomita station retired. On June 14, 2019, the Los Angeles County Sheriff's Department announced the selection of James Powers to be the Captain of the Lomita Station. Captain Powers will be reaching out to the community in the upcoming months. You can also meet Captain Powers at the Town Hall Meeting with Sheriff Alex Villanueva on Tuesday, June 25, 2019. MEETING TIME CORRECTION: TOWN HALL MEETING WITH NEW SHERIFF ALEX VILLANUEVA Tuesday, June 25th at 6:30 PM Lomita Library - Don Knabe Community Room 24200 Narbonne Avenue, Lomita Join Sheriff Alex Villanueva for an evening of information and dialogue regarding your community concerns. Please call the Lomita station at (310) 891-3222 for more information. PROTECT PEAFOWL WITHIN OUR CITY The City Hall was notified that a Peacock was shot by an arrow last Thursday, 6/6/19. Animal Control was called upon to retrieve the injured bird. It is unlawful to harm these types of peafowl, so please call and report any harmful acts to the Animal Control Center. Helpful hints to discourage Peafowl from your property: • Peafowl do not like water. • They are afraid of dogs. • Do not feed and/or leave food out. • Scare them away for a few days from returning. cf.olommtriN. RHCA ANNOUNCEMENTS RHCA office will be closed Thursday, July 4th in observance of Independence Day Holiday. Seniors' Luncheon, Saturday, July 13`h at 11:30am The Seniors Luncheon will be at the Ruth home, 5 Outrider Road. Cost is $25 per person. Please RSVP to Claudia Feld at 310 377-3873. Tai Chi — Open to All Ages Start your summer off right with Tai Chi. Classes are held every Tuesday at 11:30 AM at the RH Tennis Courts. The class is open to all residents. Wear comfortable clothing, shoes, bring a hat, sunglasses and water if it is sunny. Tai Chi is a gentle exercise that helps improve balance and flexibility. If you are not sure about participating in a class, come down and check it out. Cost is $10/pp, first class is free. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 24, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — Regular Meeting May 29, 2019. RECOMMENDATION: APPROVE AS PRESENTED B. Payment of Bills. RECOMMENDATION: APPROVE AS PRESENTED C. Republic Services Recycling Tonnage Report for May 2019. RECOMMENDATION: APPROVE AS PRESENTED D. Financial Statement for the Month of May 2019. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE 6. PUBLIC HEARINGS NONE 7. OLD BUSINESS NONE 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF A FIVE-YEAR (2019-2024) MUNICIPAL LAW ENFORCEMENT SERVICE AGREEMENT AND SUPPLEMENTAL TRAFFIC ENFORCEMENT WITH THE LOS ANGELES COUNTY SHERRIFF'S DEPARTMENT. B. CONSIDERATION AND APPROVAL OF LIGHTING UPGRADE AT THE TENNIS COURTS; CONTRIBUTE $8,000 TO THE PROJECT AND AUTHORIZE THE CITY MANAGER TO WORK WITH THE RHCA MANAGER TO IMPLEMENT THE LIGHTING UPGRADE. C. CONSIDERATION AND APPROVAL OF TENNIS COURT IMPROVEMENTS PRESENTED BY THE RHCA BOARD; APPROVE PLANS AND SPECIFICATIONS FOR THE TENNIS COURT ADA IMPROVEMENTS AND DIRECT STAFF TO ADVERTISE FOR CONSTRUCTION BIDS FOR THE TENNIS COURT ADA IMPROVEMENTS. D. RESOLUTION NO. 1241, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MODIFYING ROLLING HILLS FEES BY INCREASING CONSTRUCTION AND DEMOLITION PERMIT FEE, ESTABLISHING A CONSTRUCTION AND DEMOLITION WASTE DIVERSION REPORTING COMPLIANCE DEPOSIT, AND ESTABLISHING WATER EFFICIENT LANDSCAPE ORDINANCE REVIEW FEE. E. CONSIDERATION AND APPROVAL OF RESOLUTION NO. 1242, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ACCEPTING AN OFFER OF DEDICATION AND EASEMENT RELATING TO THE SEWER IMPROVEMENTS IN THE CITY OF ROLLING HILLS. F. CONSIDERATION AND APPROVAL OF A RESOLUTION NO. 1243, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES FOR THE INCLUSION OF CERTAIN TERRITORY OF THE CITY OF ROLLING HILLS TRACK NO. 29408, 29206 AND 23643 WITHIN COUNTY SEWER MAINTENANCE DISTRICT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. • 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which fhe item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to fhe meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson JUNE 05, 2019 Issue No. 19-11 ROLLING HILLS CODE ENFORCEMENT OFFICER The City hired a part time dead vegetation manager to assist the residents in the implementation of the Fire Fuel Abatement ordinance and other code matters. Please visit City Hall to meet Delia Aranda or say hello to her when you see her in the field. Delia will help you identify dead vegetation. Delia is eager to answer your questions and advise you on reducing fire fuel on your property. As the fire season approaches, it is incumbent on all residents to inspect their entire property and remove all dead vegetation, including tumbleweeds and dead palm fronds. By doing so, you will be protecting your property and that of your neighbors from wildfires. DEAD TREES AND SHRUBS With severe fire danger and evidence of the damage resulting from fires, it is important that residents maintain the appropriate clearance between structures and vegetation. It is also important that properties be cleared of dead trees and brush that serve as fuel for fire. Dead vegetation is visible throughout the community from roads and in canyon areas. Residents may wish to consult with their gardener, an arborist or tree service to assess trees and shrubs and for constructive clearance methods that avoid future erosion. The Los Angeles County Fire Department regulates the first 200 feet from structures in order to establish a fire fighting defensible space. The City Ordinance requires the removal of the dead plants on the remainder of your property to help keep our community safe. If you have questions about the clearance requirements, please call the Fire Department at 310-377-1584. THE DANGERS OF SMOKING Smoking is a year-round fire hazard. We live in a Mediterranean climate with plenty of vegetation susceptible to fire. Drought conditions in Los Angeles County have intensified the need for everyone to be vigilant and use common sense to minimize the potential risk of fires caused by smoking. • Eliminate risk by not smoking in cars, on trails and roadsides. • Do not smoke carelessly, discard or leave lit cigars or cigarettes unattended. • Remind guests, employees, and any contract workers of the smoking restriction sign posted at the entrance gate. ROLLING HILLS CRIMES REPORTED For the time period May 4 — June 01, 2019 5/30/19 — Petty Theft UPCOMING CITY MEETINGS City Council Meeting 6/10/19 at 7:00 p.m. Planning Commission Meeting 6/18/19 at 6:30 p.m. and 6/25/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 at 8:30 a.m. TOO TOXIC TO TRASH? Free Household Hazardous & E -Waste Recycling Roundup Saturday, June 15th, 9 AM — 3 PM American Honda, 1919 Torrance Blvd., Torrance (enter from Harper's Way off Van Ness Avenue) Paint and solvents, chemicals, e -waste and sharps will be accepted. Limit: 15 gallons or 125 lbs. of hazardous waste. No business waste accepted. For more information call 800-238-0172. BLOCK CAPTAIN The Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled June 20th at 10 AM at City Hall. MEET & GREET NEW SHERIFF ALEX VILLANUEVA Tuesday, June 25th, 5:30 PM — 6:30 PM Sheriff Alex Villanueva and Acting Captain of Lomita Station, Michael A. White invite you to attend a "meet and greet" with the Sheriff at the Lomita Sheriff's Station, 21356 Narbonne Avenue, Lomita. Please call the Lomita station at (310) 891-3222 for more information. CITY FY 2019-2020 BUDGET ADOPTION The City Council will be adopting next year's budget at the June 10, 2019 City Council meeting. CITY HALL PARKING LOT REHAB PROJECT At the May 29, 2019 City Council meeting, the council rejected the construction bids for rehabbing the parking lot. The low bid was double the budget amount. The City will shelf the project for consideration next year, in March/April 2020. SUMMER PET SAFETY REMINDER... Along with the beautiful gardens that arrive in the spring and summer months comes a less desirable addition to those beautiful plants and flowers...snails. Unfortunately, some products used to control snails are poisonous to pets. The active ingredient in many commonly used snail baits is a compound called metaldehyde which is poisonous to pets; and snail bait is formulated in chewable pellets that are flavored with molasses, apple and bran to attract the snails which dogs find a tasty treat as well. In a community where there is no leash law it is extremely important to remind gardeners and those that care for your property to be extremely careful when applying or storing snail baits, and when possible, choose a pet friendly alternative. �pruuxgy RHCA ANNOUNCEMENTS SENIORS LUNCHEON Please note the June Seniors' luncheon has been CANCELLED. Save the date for the next month luncheon on Saturday, July 13t1. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JUNE 10, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of May 13, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. B. Republic Services Recycling Tonnage Report for May 2019. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of May 2019. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2019-09. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE FROM THE REQUIREMENT THAT UTILITY LINES BE PLACED UNDERGROUND IN CONJUNCTION WITH A CONSTRUCTION OF AN ADDITION AND MAJOR REMODEL IN ZONING CASE NO. 957, AT 5 FLYING MANE LANE, ROLLING HILLS (LOT 45 -SF), (WALKER). 6. PUBLIC HEARINGS A. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 1239 ADOPTING THE FISCAL YEAR 2019/2020 BUDGET AND RESOLUTION NO. 1240 ESTABLISHING THE ANNUAL APPROPRIATION GANN LIMIT FOR THE CITY OF ROLLING HILLS. B. A HEARING TO CONSIDER WHETHER NONCOMPLIANCE WITH CITY COUNCIL RESOLUTION NO. 1196 AND THE COVENANT RECORDED AGAINST TITLE PURSUANT THERETO CONSTITUTES A PUBLIC NUISANCE WITH REGARD TO FAILURE TO ABATE A VIEW IMPAIRMENT AT 15 PORTUGUESE BEND ROAD (COVENANT RECORDED AS DOCUMENT NUMBER 20170547814 AND DATED 05/17/2017) (OWNERS: WILLIAM AND JUDITH HASSOLDT). 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF AN AGREEMENT WITH GRANICUS TO SUBSCRIBE TO AN AGENDA MANAGEMENT AND MINUTES PREPARATION PROGRAM. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE 10. MATTERS FROM STAFF A. UPDATE ON LOMITA SHERIFF CAPTAIN RECRUITMENT (ORAL). 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the Califomia Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson May 22, 2019 Issue No. 19-10 CITY HALL CLOSED — MONDAY, MAY 27TH City Hall will be closed on Monday, May 27 in observance of the Memorial Day Holiday. Rolling Hills City Council and staff wish you a wonderful holiday weekend! City Hall will re -open Tuesday, May 28t HOLIDAY TRASH COLLECTION SCHEDULE There will be no trash or green waste collection on Monday, May 27`h. If your trash/green waste is normally collected on Monday, it will be collected on Tuesday and if it is normally collected on Tuesday, it will be collected on Wednesday. ROLLING HILLS PARKING REMINDERS The Rolling Hills Traffic Commission would like to remind residents and visitors that there is no overnight parking allowed along any of the city's roadways or in cul-de-sacs. Also, when parking along the roadway during the daytime hours, please be sure that the vehicle does not block equestrian trails, fire hydrants or driveways; and that the vehicle is completely off of the roadway and bridle trail so as not to impede equestrian or vehicle traffic. GRANTS FOR HAZARD MITIGATION PROGRAMS As a result of the numerous fires in the past few '6t ° years throughout the State, the Federal __ G;4\ Government several years ago declared a major federal disaster. The State of California became eligible for Hazard Mitigation Grant Program funding to develop programs and projects aimed at reducing or eliminating future damages from natural hazards. These funding are provided through the Federal Emergency Management Agency (FEMA) and the California Governor's Office of Emergency Services (CalOES) In the past year the City submitted applications for six grants: • General Plan Safety Element Update • Wildfire Education and Outreach Program • Community Wildfire Protection Plan (CWPP) • 2 applications for Undergrounding of Utility Lines • Vegetative Management/ Creating Fire Breaks /Erosion Control CalOES and FEMA deemed all six applications as eligible activities, and they are currently being reviewed for funding consideration by the appropriate agencies. ROLLING HILLS CRIMES REPORTED For the time period May 4 — May 11, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 5/29/19 at 7:00 p.m. Planning Commission Meeting 6/18/19 at 6:30 p.m. Traffic Commission Meeting 7/25/19 at 8:30 a.m. BLOCK CAPTAIN The Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled June 20th at 10 AM at City Hall. EQUESTRIAN FACILITY GUIDELINES Noticing a trend to construct large stables and stables that were not conducive to equestrian uses, the City Council tasked the Planning Commission to study and discuss issues relevant to stable uses and construction. An ad hoc committee that included members of the Planning Commission and members of Caballeros alongside City staff was formed. The ad hoc committee developed stable guidelines for what makes a working and functional stable and what is the appropriate size for equestrian facilities for its best use for horses. A copy of the guideline is available on the City's website at www.rollinghills.org/DocumentCenter/View/1333 or at the City Hall. Recently, pursuant to state mandated stormwater management requirements, additional guidelines are being prepared relating to drainage requirements for stables and siting of stables in relationship to natural drainage courses or proximity to slopes. These guidelines will be reviewed by the Planning Commission at their scheduled June 18`h meeting, followed by the City Council at a future date. SB50 (WIENER) PLANNING AND ZONING HOUSING DEVELOPMENT INCENTIVES The California League of Cities and member cities, including Rolling Hills were concerned that this measure would provide developers new rights to undermine local decision making and community based planning. Thanks to the active engagement of the league, Senate Bill 50 was held in the Senate appropriation committee and will not advance this year. RHCA ANNOUNCEMENTS Public Hearing, June 6 at 7:45 AM To discuss the FY 2019-2020 Budget The RHCA Board will be holding a public hearing to allow members to comment on the proposed budget for the FY 2019-20 on Thursday, June 6, 2019 at 7:45 AM. The RHCA's fiscal year begins July 1, 2019. This meeting is solely to discuss the budget and expenditures for the upcoming fiscal year. The assessment rate is not determined until October, in compliance with the RHCA Bylaws. Copies of the proposed budget are available at the RHCA office, please call 310-544-6222 or email: info@rhca.net. If you are unable to attend the meeting but would like to comment, please email your comments to info@rhca.net by June 5`h AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 29, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes —1) Regular Meeting of April 22, 2019; and 2) Regular Meeting of May 13, 2019 RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. B. Republic Services Recycling Tonnage Report for April 2019. RECOMMENDATION: Receive and file. C. CONSIDERATION AND APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH ROLLING HILLS COMMUNITY ASSOCIATION TO COST SHARE DESIGN FEES ASSOCIATED WITH ASSESSMENT DISTRICT PROJECTS. RECOMMENDATION: Second reading, waive full reading and adopt Ordinance. D. Financial Statement for the Month of April 2019. RECOMMENDATION: Approve as presented. ,f 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. A HEARING TO CONSIDER WHETHER NONCOMPLIANCE WITH CITY COUNCIL RESOLUTION NO. 1196 AND THE COVENANT RECORDED AGAINST TITLE PURSUANT THERETO CONSTITUTES A PUBLIC NUISANCE WITH REGARD TO FAILURE TO ABATE A VIEW IMPAIRMENT AT 15 PORTUGUESE BEND ROAD (COVENANT RECORDED AS DOCUMENT NUMBER 20170547814 AND DATED 05/17/2017) (OWNERS: WILLIAM AND JUDITH HASSOLDT). 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING FOR THE SANITARY SEWER IMPROVEMENT FEASIBILITY STUDY PHASE 2 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR AN AMOUNT NOT - TO -EXCEED $32,420. B. REVIEW CONSTRUCTION BIDS RECEIVED FOR THE RESURFACING OF THE CITY HALL PARKING LOT AND PORTUGUESE BEND ROAD BETWEEN PALOS VERDES DRIVE NORTH TO ENTRY GATES AND CONSIDER ALLOCATING ADDITIONAL MEASURE R AND MEASURE M FUNDS FOR THE PROJECT. C. CONSIDERATION AND APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH ROLLING HILLS ESTATES FOR THE CITY HALL PARKING LOT AND PORTUGUESE BEND ROAD BETWEEN PALO VERDES DRIVE NORTH TO ENTRY GATES. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF A NEW FIVE YEAR AGREEMENT WITH LOS ANGELES COUNTY ANIMAL CARE AND CONTROL. B. CONSIDERATION AND APPROVAL OF A NEW FIVE YEAR AGREEMENT WITH LOS ANGELES SHERIFF'S DEPARTMENT FOR LAW ENFORCEMENT SERVICES; AND APPROVAL OF A SUPPLEMENTAL TRAFFIC ENFORCEMENT AGREEMENT FOR FY 19-20. • C. CONSIDERATION AND APPROVAL OF THE PURCHASE OF THE AGENDA MANAGEMENT SOFTWARE, PEAK AGENDA MANAGEMENT BY GRANICUS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. REPORT OUT BY REGIONAL LAW COMMITTEE MEMBERS ON THE MAY 9, 2019 MEETING. B. REPORT OUT BY BUDGET COMMITTEE MEMBERS ON THE MAY 16, 2019 MEETING. 10. MATTERS FROM STAFF A. CONSIDERATION AND APPROVAL OF A RESOLUTION ELECTING TO JOIN OTHER COMMUNITIES IN LOS ANGELES COUNTY IN OPTING OUT OF THE REQUIREMENTS OF THE CONGESTION MANAGEMENT PROGRAM (CMP) ESTABLISHED IN 1990 BY PROPOSITION 111. B. FY 19/20 BUDGET WORKSHOP. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson May 08, 2019 Issue No. 19-09 CITY HALL CLOSED - MONDAY, MAY 27T" City Hall will be closed on Monday, May 27 in observance of the Memorial Day Holiday. Rolling Hills City Council and staff wish you a wonderful holiday weekend! City Hall will re -open Tuesday, May 28th. SHERIFF'S TOWN HALL MEETING SUMMARY A Sheriff's Town Hall Meeting was held, Wednesday, May 8th, 2019 at 7PM at City Hall. The event had approximately 50-55 people in attandance. The meeting concluded with several suggestions for increased security in response to recent burgaries. The first suggestion is to hire a private security to patrol the City on a 24 hour shift and the second suggestion is to implement a driver's license verification at all the guard gates. BLOCK CAPTAIN laThe Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled June 20th at 10 AM at City Hall. WATER EFFICIENT LANDSCAPE ORDINANCE On Monday, May 13, 2019, the City Council of the City of Rolling Hills will adopt a Water Efficient Landscape Ordinance, to advance the goal of conserving water and to comply with the State law. The ordinance will be applicable to all development projects with an aggregate landscape area of 500 square feet or greater requiring Planning Commission review and to development project with an aggregate landscape area of 2,500 square feet or more, which can be reviewed and approved by staff. The requirements call for detailed water budget calculations, utilization of drought tolerant and fire resistant plants, and to limit the use of turf. The landscaping plans and the certification of compliance with the ordinance must be prepared by a certified landscaping professional. For more information on this Ordinance, please call City Hall Planning Department at 310 377-1521. TnWN 11111,1, 1 MEETING LOST AND FOUND i If you are missing a brown hat and would like it back, please stop by the City Hall to retrieve it. ROLLING HILLS CRIMES REPORTED For the time period April 01 — May 04, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 5/13/19 at 7:00 p.m. Planning Commission Meeting 5/21/19 at 6:30 p.m. Traffic Commission Meeting 5/23/19 at 8:30 a.m. ROLLING HILLS TENNIS SOCIAL CLUB CINCO DE MAYO EVENT Saturday May 11 th, 1-6 PM Come celebrate and bring your kids, family and neighbors — Partake in a round robin tennis game with legendary coach Courtney Hance — all level of players are welcome. LIVE Mariachi Band — Delicious appetizers, food and beverages - Reserve your tickets online now, Adults $40, Kids $20 at: https://rollinghillstennisclub.org or call Tony Mian at 310- 216-4267 or Arun Bhumitra at 310-994-7400. HOUSEHOLD BULKY ITEMS PICKUP Wednesday, May 15th This pick up is for household items only, no green ®waste, no construction materials, no automotive parts will be collected on Wednesday, May 15th. Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on May 15th. For removal of large items such as refrigerators, please call Republic Services Customer Service at 800-299-4898 to make special pickup arrangements. WOMEN'S CLUB SPRING TEA PARTY Thursday, May 16`h from 1 to 4 P.M. The Women's Community Club of Rolling Hills cordially invites the women of Rolling Hills to attend the Women's Club Spring Tea Party at 37 Chuckwagon Road. Please RSVP to Maureen Hill at (310) 377-2181. CPUC RULE 20 ALLOCATION CHANGE Utilities annually allocate funds under Rule 20 to communities to convert overhead electric and telecommunication facilities to underground electric facilities. Utilities submit Rule 20 allocation budgets to CPUC each year by letter and set aside approximately two percent of their electric revenue for overhead conversions. The total allocation then was divided among individual cities or counties based on a 50/50 allocation formula. Half the allocation is based on the ratio of the community's overhead meters to total system overhead meters, and half based on the community's total meters to total system meters. The CPUC is seeking to change the current allocation formula and city staff will be tracking this issue. A RHCA ANNOUNCEMENTS The RHCA will be CLOSED Monday, May 27th in observance of the Memorial Day Holiday. FREE Green Waste Chipping — Tuesday, May 28th In preparation for high -fire season, the RHCA will be offering citywide chipping services to residents. Branches must be 10" or less (no logs or branches larger than 10") No palm fronds or grassy, viny green waste. Wood chips will be left on site if requested. Contact the RHCA if you have any questions at 310-544-6222. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MAY 13, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. B. Republic Services Recycling Tonnage Report for March 2019. RECOMMENDATION: Receive and file. C. ORDINANCE NO. 361 —AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 13.18 (WATER EFFICIENT LANDSCAPE) OF TITLE 13 (WATER AND SEWERS) OF THE ROLLING HILLS MUNICIPAL CODE. RECOMMENDATION: Second reading, waive full reading and adopt Ordinance. D. Committee Assignment. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2019-07. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO ALLOW CONSTRUCTION OF A BASEMENT LIGHT WELL IN THE FRONT YARD SET BACK AND A MAJOR MODIFICATION TO CHANGE THE PRESCRIBED ORDER OF CONSTRUCTION AND A TWO YEAR EXTENSION RELATING TO PREVIOUSLY GRANTED SITE PLAN REVIEW AND. VARIANCE ENTITLEMENTS AT 5 EL CONCHO LANE IN ZONING CASE NO. 916, (LOT 10-GF) ROLLING HILLS, CA (DE MIRANDA). 6. PUBLIC HEARINGS A. A HEARING TO CONSIDER WHETHER NONCOMPLIANCE WITH CITY COUNCIL RESOLUTION NO. 1196 AND THE COVENANT RECORDED AGAINST TITLE PURSUANT THERETO CONSTITUTES A PUBLIC NUISANCE WITH REGARD TO FAILURE TO ABATE A VIEW IMPAIRMENT AT 15 PORTUGUESE BEND ROAD (COVENANT RECORDED AS DOCUMENT NUMBER 20170547814 AND DATED 05/17/2017) (OWNERS: WILLIAM AND JUDITH HASSOLDT). 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WILLDAN ENGINEERING FOR THE SANITARY SEWER IMPROVEMENT FEASIBILITY STUDY PHASE 2 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR AN AMOUNT NOT -TO -EXCEED $32,420. B. CONSIDERATION AND APPROVAL OF ENGINEERING PLANS AND SPECIFICATIONS FOR THE CITY HALL PARKING LOT AND PORTUGUESE BEND ROAD BETWEEN PALO VERDES DRIVE NORTH TO ENTRY GATES; CONSIDERATION AND APPROVAL OF RESOLUTION 1237, ASSIGNMENT TO THE CITY OF ROLLING HILLS ESTATES ITS AVAILABLE PROPOSITION C TRANSPORTATION FUNDS; AND CONSIDERATION AND APPROVAL OF RESOLUTION 1238 APPROVING ALLOCATION OF MEASURE M AND MEASURER FUNDS TOWARDS RESURFACING OF PAVEMENT IN AND AROUND THE CITY OF ROLLING HILLS CITY HALL CAMPUS AREA AND THE SEGMENT OF PORTUGUESE BEND ROAD FROM THE MAIN GATE TO PALOS VERDES DRIVE NORTH. C. CONSIDERATION OF OPTIONS FOR SOLID WASTE SERVICES BEGINNING JULY 1, 2020. D. CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH ROLLING HILLS COMMUNITY ASSOCIATION TO COST SHARE DESIGN FEES ASSOCIATED WITH ASSESSMENT DISTRICT PROJECTS. 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF A. CODE ENFORCEMENT —QUARTERLY REPORT. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 17, 2019 Issue No. 19-08 BLOCK CAPTAIN The Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled April 18`h at 1.0 AM at City Hall. SHRED DAY & E -WASTE DROP OFF April 27th, 10AM-1 PM Republic Services will be holding the annual drive-thru Community Shred Day for Rolling Hills • residents on Saturday, April 27th. The event will take place from 10 AM until 1 PM at City Hall, 2 Portuguese Bend Road — in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. CABALLEROS ANNUAL PANCAKE BREAKFAST Sunday, April 28 th, Caballeros Ring, 10 AM — Noon Don't miss the annual Caballeros Pancake Breakfast! Fun for the whole family! Adults $5, Children over 12, $5. Caballeros Members FREE. NEIGHBORHOOD MEETING Tuesday, April 30th at 7 PM The Women's Community Club will host a Neighborhood Meeting for Residents of the Acacia Road, Area 4, hosted at Carrie and Tom Lieb's home at 1 Acacia Lane. Don't miss this opportunity to visit with your neighbors, discuss items of interest and meet RHCA Board Members and City Council Members. Please RSVP to Maureen Hill at 310- 377-2181. SHERIFF'S TOWN HALL MEETING Postponed Wednesday, May 8th at 7 PM The City partnered with the Sheriff's Department and will be hosting a Townhall meeting at the City Hall to discuss best practices to safeguard your home from burglaries. This meeting was previously scheduled to take place on April 17th, 2019. ROLLING HILLS CRIMES REPORTED For the time period April 01 — April 12, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 4/22/19 at 7:00 p.m. Planning Commission Meeting 5/21/19 at 6:30 p.m. Traffic Commission Meeting 5/23/19 at 8:30 a.m. ROLLING HILLS TENNIS SOCIAL CLUB CINCO DE MAYO EVENT Saturday May 11 th, 1-6 PM Come celebrate and bring your kids, family and neighbors — Partake in a round robin tennis game with legendary coach Courtney Hance — all level of players are welcome. LIVE Mariachi Band — Delicious appetizers, food and beverages - Reserve online your tickets now, Adults $40, Kids $20 at: https://rollinghillstennisclub.org or call Tony Mian at 310- 216-4267 or Arun Bhumitra at 310-994-7400. HOUSEHOLD BULKY ITEMS PICKUP Wednesday, May 15th This pick up is for household items only, no green arilwaste, no construction materials, no automotive parts will be collected on Wednesday, May 15th Place your unwanted household items to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on May 15th. For removal of large items such as refrigerators, please call Republic Services Customer Service at 800-299-4898 to make special pickup arrangements. ADVISORY: IRS TELEPHONE SCAM -9, Please be aware of phone calls falsely claiming to be from the IRS and even having a caller ID that identifies them as the IRS. The callers also appear to know the last 4 digits of the call recipient's social security number. Please be advised that the IRS will first contact you by mail, NOT by phone or email. Please contact the IRS directly if you are concerned. The IRS can be reached at 800-829-1040 or go to irs.gov. To file a complaint with Treasury Inspector General for Tax Administration please call 800-366-4484 or go to tigta.gov or FTC at 877 -FTC -HELP or go to ftc.gov/complaint. WARNING: RATTLESNAKE REMINDER As summer approaches and temperatures rise, residents are beginning to see rattlesnake activity. Remember to use caution when moving things around in the yard or in garages, as snakes like to hide in dark places. Residents should also be careful and keep an eye out for snakes when hiking. Snakes are fascinating creatures, but remember to keep your distance. If you encounter a snake that requires handling, please call the Los Angeles County Department of Animal Care and Control at (310) 523-9566. yg �pMYtW,f,, RHCA ANNOUNCEMENTS The Tennis Club Community Meeting will be held on Wednesday, April 24 at 7 PM at the RHCA office to discuss proposed changes to the tennis rules. All RHCA residents are welcome! AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 22, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of April 8, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of March 2019. RECOMMENDATION: Approve as presented. D. CalOES Designation of Subrecipient's Agent Resolution Authorization. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2019-03. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A VARIANCE TO ENCROACH WITH A GARAGE AND BASEMENT ADDITION INTO THE SIDE YARD SETBACK, IN ZONING CASE NO. 954 AT 9 WILLIAMSBURG LANE, LOT 27-RH, (MACLEAN). B. RESOLUTION NO. 2019-06. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A MINOR MODIFICATION TO A CONDITION IN A PREVIOUSLY APPROVED CONDITIONAL USE PERMIT ON APPEAL IN ZONING CASE NO. 808 - MOD. AT 7 RINGBIT ROAD EAST, (LOT 38 -SF), (SHADDEN). - 6. PUBLIC HEARINGS A. A HEARING TO CONSIDER WHETHER NONCOMPLIANCE WITH CITY COUNCIL RESOLUTION NO. 1196 AND THE COVENANT RECORDED AGAINST TITLE PURSUANT THERETO CONSTITUTES A PUBLIC NUISANCE WITH REGARD TO FAILURE TO ABATE A VIEW IMPAIRMENT AT 15 PORTUGUESE BEND ROAD (COVENANT RECORDED AS DOCUMENT NUMBER 20170547814 AND DATED 05/17/2017) (OWNERS: WILLIAM AND JUDITH HASSOLDT). 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A MEMORANDUM OF UNDERSTANDING (MOU) WITH ROLLING HILLS COMMUNITY ASSOCIATION TO COST SHARE UNDERGROUNDING PROJECT DESIGN FEES. B. CONSIDERATION AND APPROVAL OF RESOLUTION 1236 TO EXCHANGE PROPOSITION A FUNDS WITH THE PALOS VERDES PENINSULA TRANSIT AUTHORITY FOR GENERAL FUNDS AT A RATE OF $0.75 TO $1.00. C. CONSIDERATION OF OPTIONS FOR SOLID WASTE SERVICES BEGINNING JULY 1, 2020. D. WAIVE THE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 361 AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 13.18 (WATER EFFICIENCY LANDSCAPE) OF TITLE 13, WATER AND SEWERS OF THE ROLLING HILLS MUNICIPAL CODE. 8. NEW BUSINESS A. REPORT ON FINANCE/BUDGET/AUDIT COMMITTEE RECOMMENDATIONS ON FINANCIAL AND INVESTMENT POLICIES AND SCHEDULE OF FEES AND CHARGES AND DISCUSSION OF FISCAL YEAR 2018/19 BUDGET PRIORITIES. B. CONSIDERATION AND APPROVAL OF AMENDING THE EMPLOYEE HANDBOOK AND PERSONNEL POLICY MANUAL CHAPTER IV CLASSIFICATION TO ADD THE SENIOR PLANNER FOR FULL-TIME EXEMPT AND TO CHANGE THE CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER FROM FULL-TIME NON-EXEMPT TO FULL-TIME EXEMPT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING MARCH 31, 2019 AND SCHEDULE OF INVESTMENTS AND DASH BOARD REPORT CARD AND LIQUIDITY CALCULATION AND INVESTMENT ALLOCATIONS SUMMARY REPORT BY QUARTER. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson April 03, 2019 Issue No. 19-07 CITY COUNCIL REORGANIZATION AND RECOGNITION OF PATRICK WILSON �R At the City Council meeting on Monday, April 8, 2019, City Council Members will reorganize, �`/1 selecting a Mayor and Mayor Pro Tem. All residents are invited to join in welcoming the new Mayor and thanking Mayor Wilson for his year of service. Refreshments will be served. The meeting will begin at 7 PM at City Hall, 2 Portuguese Bend Road, Rolling Hills. BLOCK CAPTAIN ®The Block Captain program wants you! Please contact Arlene Honbo, Leader of the Block Captain program to serve as a block captain. The next meeting is scheduled April 18th at 10 AM at City Hall. NATURAL DISASTER TOWN HALL MEETING Saturday, April 6th at 10 AM Los Verdes Golf Course — Vista Ballroom 7000 West Los Verdes Drive, Rancho Palos Verdes Join a discussion focusing on preparedness, communication, and evacuation in the case of a natural disaster. This event will feature presentations from the California Office of Emergency Services, LA County Fire Department, Southern California Earthquake Center, and local utility representatives. For more information or to RSVP, please call 310-375-0691 or go to asmdc.org/muratsuchi. CITYWIDE GREEN WASTE COLLECTION Wednesday, April 10th starting at 7 AM TOWN(. --11111111, MEE'1'1NC Don't miss this opportunity to reduce the risk of fire by clearing out any fire fuel on your property. Residents can dispose of unlimited green waste and get a head start on the required brush clearance and dead vegetation removal to increase fire safety in the community ahead of the fire season! Place your green waste to be picked up along the roadside no more than 24 hours in advance and no later than 7 AM on April 10'h. All green waste must be bagged, bundled or in a container and weigh no more than 60 lbs. Bundles should not exceed 2 ft. in diameter and 4 ft. in length. NOTE: Only green waste will be picked up on April 10th. NO bulky item pickup that day. ROLLING HILLS CRIMES REPORTED For the time period March 03 — March 16, 2019 None reported. March 19, 2019 One Burglary — Suspect in Custody UPCOMING CITY MEETINGS City Council Meeting 4/08/19 at 7:00 p.m. Planning Commission Meeting 4/16/19 at 6:30 p.m. Traffic Commission Meeting 5/23/19 at 8:30 a.m. CELEBRATE EARTH DAY 2019 Saturday, April 13th, 2019 from 10 AM — 2 PM Celebrate our Earth with great booths and environmental exhibits. Fun for the entire family! Where: Sanitation Districts Administration Office, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. SHERIFF'S TOWN HALL MEETING Wednesday, April 17th at 6 PM The City partnered with the Sheriff's Department and will be hosting a Townhall meeting at the City Hall to discuss best practices to safeguard your home from burglaries. SHRED DAY & E -WASTE DROP OFF April 27th, 10AM-1 PM Republic Services will be holding the annual drive-thru Community Shred Day for Rolling 6E4® Hills residents on Saturday, April 27th. The event will take place from 10 AM until 1 PM at City Hall, 2 Portuguese Bend Road — in the parking area in front of the RHCA building. There will also be an electronic waste drop off event at the same time. Items accepted include: computers, monitors, printers, network equipment, cables, telephones, televisions, microwaves, video games, cell phones, radios, stereos, VCRs, electronic toys and other household electronics. Items such as batteries and fluorescent light bulbs, large appliances and household hazardous waste will not be accepted. All hard drives will be completely destroyed and recycled according to FACTA standards. CABALLEROS ANNUAL PANCAKE BREAKFAST Sunday, April 28th, Caballeros Ring, 10 AM — Noon 1 Don't miss the annual Caballeros Pancake ii Breakfast! Fun for the whole family! Adults $5, Children over 12, $5. Caballeros Members FREE. NEIGHBORHOOD MEETING Tuesday, April 30th at 7 PM The Women's Community Club will host a Neighborhood Meeting for Residents of the Acacia Road, Area 4, hosted at Carrie and Tom Lieb's home at 1 Acacia Lane. Don't miss this opportunity to visit with your neighbors, discuss items of interest and meet RHCA Board Members and City Council Members. Please RSVP to Maureen Hill at 310-377-2181. wan BREAKFAST RHCA ANNOUNCEMENTS 2018-19 Assessment Dues Second Installment Payment Due April 10th Just a friendly reminder, that the second half installment payments are due on April 10'h. Any late payments acquire a late penalty and accrue interest. Please call the RHCA at (310) 544-6222 if you have any questions. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, APRIL 08, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING•HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA • PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes —1) Regular Meeting of March 25, 019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for February 2019. RECOMMENDATION: Approve as presented. D. Financial Statement for the Month of February 2019. RECOMMENDATION: Approve as presented. 5. PRESENTATION OF CITY COUNCIL REORGANIZATION A. PRESENTATION TO MAYOR WILSON IN RECOGNITION OF HIS SERVICE DURING HIS 2018-2019 TERM AS MAYOR B. COMMENTS FROM OUTGOING MAYOR 6. ADJOURNMENT TO RECEPTION 7. COMMISSION ITEMS NONE. 8. PUBLIC HEARINGS NONE. 9. OLD BUSINESS CONSIDERATION AND APPROVAL OF A RESOLUTION ORDERING THE REMOVAL OF GORDON AND NANCY INMAN'S BOXER, LULU FROM THE CITY 10. NEW BUSINESS NONE. 11. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 12. MATTERS FROM STAFF NONE. 13. CLOSED SESSION NONE. 14. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 20, 2019 Issue No. 19-06 BLOCK CAPTAIN ElThe Block Captain program is a volunteer -based, community -oriented, group purposed to assist and prepare the residents for natural disaster/ emergency planning and response. Arlene Honbo, Leader of the Block Captain program and Block Captains will be testing communication devices on Thursday, March 21, 2019 at 10 AM. Learning from the lessons of the Woosley fire, communication is key in disaster and emergency response. Cell phones and landlines are not reliable. PROTECT YOUR HOME FROM BURGLARIES at Best practices to protect your home. v. One of the most important things that someone can do to decrease the chance of experiencing property crime is installing security technology such as a burglar alarm system or security cameras. Do not mention any travel plans on-line or in public places, this lets people know that your home will be vacant. Place deadbolt locks on main entry doors. Deadbolts on doors make your home a more difficult target to break into, but it is important to purchase high - quality locks that can't be easily compromised. Consider getting a dog, burglars are much less likely to target a home that has a dog. Keep your valuables in a home safe. Homeowners can take to secure important documents and priceless possessions. Keep a record of valuable personal property. Maintain a well -lit property. Monitor mail and newspaper delivery. The presence of mail or newspaper buildup is a huge tipoff to burglars. Place a hold on mail delivery or have a trusted neighbor collect mail if you are going to be away for an extended period. Invest in a paper shredder and form a neighborhood watch, to better protect yourself from intruders. SENIORS LUNCHEON Saturday, March 30th at 11:30 AM The Senior Luncheon will be held at the lovely :: home of Myrna Frame. Cost is $25 per person. Please RSVP to Maureen Hill at (310) 377-2181. LA COUNTY ANNUAL HOUSEHOLD HAZARDOUS & ELECTRONIC WASTE EVENT Saturday, March 30th from 9 AM - 3 PM LA County sponsored annual HHW/E-waste roundup will be held at Rancho Palos Verdes City Hall/City Yard. • PROTECT �C,1 r �� ROLLING HILLS CRIMES REPORTED For the time period March 03 — March 16, 2019 None reported. March 19, 2019 One Burglary — Suspect in Custody UPCOMING CITY MEETINGS City Council Meeting 3/25/19 at 7:00 p.m. Planning Commission Meeting 4/16/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 - CANCELLED NATURAL DISASTER TOWNHALL MEETING Saturday, April 6th at 10 AM Los Verdes Golf Course — Vista Ballroom 7000 West Los Verdes Drive, Rancho Palos Verdes Join a discussion focusing a preparedness, communication, and evacuation in the case of a natural disaster. This event will feature presentations from the California Office of Emergency Services, LA County Fire Department, Southern California Earthquake Center, and local utility representatives. For more information or to RSVP, please call 310-375-0691 or go to asmdc.org/muratsuchi. CELEBRATE EARTH DAY 2019 Saturday, April 131h, 2019 from 10 AM — 2 PM is Celebrate our Earth with great booths and environmental exhibits. Fun for the entire family! Where: Sanitation Districts Administration Office, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. SHERIFF'S TOWNHALL MEETING Wednesday, April 17th at 6 PM The City partnered with the Sheriff's Department and will be hosting a Townhall meeting at the City Hall to discuss best practices to safeguard your home from burglaries. CABALLEROS ANNUAL PANCAKE BREAKFAST Sunday, April 28 th, Caballeros Ring, 10 AM — Noon Mal Don't miss the annual Caballeros Pancake BREAKFAST Breakfast! Fun for the whole family! Adults $5, Children over 12, $5. Caballeros Members FREE. NEIGHBORHOOD MEETING Tuesday, April 30th at 7 PM The Women's Community Club will host a Neighborhood Meeting for Residents of the Acacia Road, Area 4, hosted at Carrie and Tom Lieb's home at 1 Acacia Lane. Don't miss this opportunity to visit with your neighbors, discuss items of interest and meet RHCA Board Members and City Council Members. Please RSVP Maureen Hill at 310-377-2181. IpNYIW,rp 14) RHCA ANNOUNCEMENTS Easter Party — CANCELLED The Women's Club Easter Party has been cancelled this year. See you next year! Tai Chi — Every Tuesday at 11:30 AM Start your week off with Tai Chi, held at the RH Tennis Courts, next to the main gate. $10/pp, first class is free. Wear comfortable clothing and a hat on sunny days. EASEMENT MAINTENANCE — While the RHCA reserves the easements for certain uses, like bridle trails and roads, maintaining the easements is the responsibility of the homeowner. Please clear weeds and trim back trees or overgrown vegetation. It helps keep the community looking good and lowers down the fire fuel. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 25, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITEAT WWW..ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of March 11, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS A. APPEALS HEARING FOR DOG ATTACK INCIDENT B. WAIVE THE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 361 AN ORDINANCE OF THE CITY OF ROLLING HILLS, AMENDING CHAPTER 13.18 (WATER EFFICIENCY LANDSCAPE) OF TITLE 13, WATER AND SEWERS OF THE ROLLING HILLS MUNICIPAL CODE AND DIRECT STAFF TO BRING FORTH THE ORDINANCE FOR ADOPTION AT THE NEXT CITY COUNCIL MEETING 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A RESOLUTION ON COST SHARE MODEL FOR ENGINEERING DESIGN FEES FOR UTILITY UNDERGROUNDING ASSESSMENT DISTRICTS 8. NEW BUSINESS NONE. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION A. ANTICIPATED LITIGATION The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter will prejudice the position of the City in anticipated litigation: ANTICIPATION OF LITIGATION: Government Code section 54956.9(d)(2) and (e)(5) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the • City. Number of Potential Cases: One matter of threatened litigation 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance of this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson March 6, 2019 Issue No. 19-05 IT'S TIME TO SPRING FORWARD Sunday, March 10, 2019 at 2:00 a.m. Just a friendly reminder that the time change is almost here. Don't forget to set your clocks ahead one hour before you go to bed on Saturday night. Happy Spring! BLOCK CAPTAIN The Block Captain program is a volunteer -based, community -oriented, group purposed to assist and prepare the residents for natural disaster/ emergency planning and response. Residents that served as Block Captain under the leadership of resident Marcia Gold were called upon to serve once again. The second Block Captain meeting was held on February 21, 2019 at City Hall. The first task of the Block Captains is to engage the residents within the zones. The Block Captains are responsible for disseminating information on communication during an emergency, potential evacuation routes, standard best practices to protect your home and loved ones and many other useful tips. Please be on the lookout for your Block Captain's calls. COYOTE CONTROL The Los Angeles County Agricultural Commission/Weights & Measures trapper cannot place a trap on your property until you provide your consent for such activity. You can come to City Hall to pick up a consent form or have the form emailed to you by requesting it from Connie Viramontes at cviramontes@cityofrh.net. Forms can be submitted in person at City Hall or via email to Connie Viramontes. CAL WATER PAVING NOTIFICATION Thursday and Friday, March 14th and 15th from 9 AM - 3 PM Due to rain and cold weather forecasted for this week, Cal Water has elected to delay their grinding and paving operations on Palos Verdes Drive North and Montecillo Drive, which were scheduled to take place this Thursday and Friday. While it may not rain this Friday, the ambient temperature must be above 55 degrees in order to apply the rubberized asphalt, so it would be prudent to wait until next week. Cal Water will be notifying the public and motorists of the Eastbound road closure of Palos Verdes Drive North between Rolling Hills Road and Palos Verdes Drive East. ROLLING HILLS CRIMES REPORTED Three burglaries reported on 2/18/19 Under investigation, no suspect found. For the time period February 19 — March 1, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 3/11/19 at 7:00 p.m. Planning Commission Meeting 3/19/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. CITY COUNCIL REORGANIZATION AND RECOGNITION OF MAYOR WILSON At the City Council meeting on Monday, April 8, 2019, Councilmembers Patrick Wilson, Leah Mirsch, and Dr. James Black will be sworn into office; and the City Council will reorganize with a new Mayor and Mayor Pro Tem. All residents are invited to join in thanking Mayor Wilson for his year of service and welcoming the new Mayor and Mayor Pro Tem. Refreshments will be served. The meeting will begin at 7:00 pm in the Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills. SAFETY PRESENTATION Thursday, March 7th at 9:30 AM uI, The Women's Community Club is hosting a Safety Presentation, presented by Linda Benecke at Marsha Kulpa's home, 1 Bowie Road. Linda will empower you by demonstrating several personal safety tools. Morning treats will be served. SENIORS LUNCHEON Saturday, March 30th at 11:30 AM The Senior Luncheon will be held at the lovely home of Myrna Frame. Cost is $25 per person. Please RSVP to Maureen Hill at (310) 377-2181. LA COUNTY ANNUAL HOUSEHOLD HAZARDOUS & ELECTRONIC WASTE EVENT Saturday, March 30th from 9 AM - 3 PM LA County sponsored annual HHW/E-waste roundup will be held at Rancho Palos Verdes City Hall/City Yard CELEBRATE EARTH DAY 2019 Saturday, April 13, 2019 from 10 AM — 2 PM a Celebrate our Earth with great booths and environmental exhibits. Fun for the entire family! Where: Sanitation Districts Administration Office, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. PLANNING A CONSTRUCTION PROJECT? Planning to improve your property - remodel, re - roof, grade the backyard, or install a water heater, for example? If so, Planning Department approval is necessary; and it is very likely that a building permit is required as well. For larger projects, Planning Commission approval (through a public hearing process) may be necessary. For questions regarding development, review of plans and projects, or modifications to previously approved projects, please contact the City's Planning Department at 310- 377-1521 or visit the City's website at www.rolling- hills.org y+��yYYfW,t� RHCA ANNOUNCEMENTS No announcements at this time. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, MARCH 11, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITEAT WWW..ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on fhe consent calendar or items not listed on this agenda. Pursuant to fhe Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of April 4, 2018, 2) Regular Meeting of February 11, 2019 (revised) and 3) Regular Meeting of February 25, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARING NONE. 7. OLD BUSINESS A. CONSIDERATION AND APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH STRADLING YOCCA CARLSON & RAUTH TO PROVIDE LEGAL SERVICES IN CONNECTION WITH THE FORMATION OF THE ASSESSMENT DISTRICTS AND THE ISSUANCE BY ASSESSMENT DISTRICTS OF BONDS. 8. NEW BUSINESS A. CONSIDERATION OF THE FISCAL YEAR 2018-2019 MID -YEAR BUDGET REVIEW AND APPROVAL OF FISCAL YEAR 2018-2019 BUDGET ADJUSTMENTS. B. CONSIDERATION AND APPROVAL OF SOLID WASTE CONTRACT RATE INCREASE AND DISCUSSION ON NEW CONTRACT. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. UPDATE ON THE PALOS VERDES PENINSULA REGIONAL LAW ENFORCEMENT COMMITTEE MEETINGS HELD ON NOVEMBER 8, 2018 AND FEBRUARY 14, 2019 (ORAL). B. CONSIDERATION OF HOLDING A TOWN HALL MEETING WITH THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT TO DISCUSS HOW TO SAFEGUARD YOUR HOME AGAINST BURGLARY (ORAL). 10. MATTERS FROM STAFF A. BLOCK CAPTAIN MEETING UPDATE REPORT. 11. CLOSED SESSION A. ANTICIPATED LITIGATION The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter will prejudice the position of the City in anticipated litigation: ANTICIPATION OF LITIGATION: Government Code section 54956.9(d)(2) and (e)(5) A point has been reached where, in the opinion of the City Council on the advice of its legal counsel, there is a significant exposure to litigation against the City. Number of Potential Cases: One matter of threatened litigation 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance al this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise slated CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson February 20, 2019 Issue No. 19-04 BLOCK CAPTAIN The Block Captain program is a volunteer -based, community -oriented, group purposed to assist and prepare the residents for natural disaster/ emergency planning and response. Residents that served as Block Captain under the leadership of resident Marcia Gold were called upon to serve once again. The first of the Block Captain meeting was held on January 31, 2019 at City Hall. The first task of the Block Captains is to engage the residents within the zones. The Block Captains are responsible for disseminating information on communication during an emergency, potential evacuation routes, standard best practices to protect your home and loved ones and many other useful tips. Please be on the lookout for your Block Captain's calls. COYOTE CONTROL The Los Angeles County Agricultural Commission/Weights & Measures trapper cannot place a trap on your property until you provide your consent for such activity. You can come to City Hall to pick up a consent form or have the form emailed to you by requesting it from Connie Viramontes at cviramontes@cityofrh.net. Forms can be submitted in person at City Hall or via email to Connie Viramontes. AQMD's NEW ELECTRIC MAINTENANCE EQUIPMENT PROGRAM The commercial Electric Lawn & Garden Equipment Incentive & Exchange Program is a multi -year program, which was developed for commercial gardeners and landscapers, local government agencies, school districts and colleges, and non-profit organizations. This new program expands on the mission to improve air quality by providing a suite of all battery commercial lawn and garden equipment at a discounted price. The electric equipment will include leaf blowers, electric handheld trimmers, chainsaws, pruners, backpack and handheld blowers and ride -on, stand -on, walk -behind and robotic lawn mowers. For more information �—J AQMD about the program go to: http://www.agmd.gov/home/programs/community/lawn-and- garden-equipment. ROLLING HILLS CRIMES REPORTED For the time period January 27 — February 2, 2019 None reported. Monday, February 18, 2019 3 BURGLARIES reported on Buggy Whip Drive, Crest Road West, and Quail Ridge Road Under investigation, no suspect found. UPCOMING CITY MEETINGS City Council Meeting 2/25/19 at 7:00 p.m. Planning Commission Meeting 3/19/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. 4111 SAFETY PRESENTATION Thursday, March 7th at 9:30 AM ju The Women's Community Club is hosting a Safety Presentation, presented by Linda Benecke at Marsha Kulpa's home, 1 Bowie Road. Linda will empower you by demonstrating several personal safety tools. Morning treats will be served. IT'S TIME TO SPRING FORWARD Sunday, March 10, 2019 at 2:00 a.m. Just a friendly reminder that the time change is almost here. Don't forget to set your clocks ahead one hour before you go to bed on Saturday night. Happy Spring! SENIORS LUNCHEON Saturday, March 30th at 11:30 AM The Senior Luncheon will be held at the lovely home of Myrna Frame. Cost is $25 per person. Please RSVP to Maureen Hill at (310) 377-2181. LA COUNTY ANNUAL HOUSEHOLD HAZARDOUS & ELECTRONIC WASTE EVENT Saturday, March 30th from 9 AM - 3 PM LA County sponsored annual HHW/E-waste roundup will be held at Rancho Palos Verdes City Hall/City Yard CELEBRATE EARTH DAY 2019 Saturday, April 13, 2019 from 10 AM — 2 PM Celebrate our Earth with great booths and environmental exhibits. Fun for the entire family! Where: Sanitation Districts Administration Office, 1955 Workman Mill Road, Whittier. For more information visit www.lacsd.org. HERE'S THE SCOOP... A common way to get rid of dog waste is to "pitch" it over the fence and into the canyon or other open area. While this may be a convenient alternative, issues regarding storm water runoff, make this a less than desirable option. All dog waste should be disposed of with regular household garbage. For horse manure, the City's refuse hauler, Republic Services offers two convenient alternatives for disposal. If the manure is bagged or in a separate container weighing less than 60 lbs, residents can place it alongside their green waste and Republic will pick it up twice a week, on regular pickup days at no additional charge. Republic also offers manure bin service. For information regarding bin service, please contact Republic Waste Customer Service at 800-299- 4898. ��MMlpn RHCA ANNOUNCEMENTS Public Hearing — Postponed The RHCA Public Hearing on the changes to the easement policy has been postponed. The RHCA will post the new hearing date as soon as it is set. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 25, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of February 26, 2018; and 2) Regular Meeting of February 11, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for January 2019. RECOMMENDATION: Receive and file. D. Financial Statement for the Month of January 2019. RECOMMENDATION: Approve as presented. E. Records Destruction Authorization Form. Approve as presented. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARING NONE. 7. OLD BUSINESS A. SECOND READING, WAIVE FULL READING AND ADOPT ORDINANCE NO. 360 - AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 8.30 FIRE FUEL ABATEMENT OF THE CITY OF ROLLING HILLS MUNICIPAL CODE. 8. NEW BUSINESS A. CONSIDERATION AND APPROVAL OF BOND COUNSEL AGREEMENT WITH STRADLING YOCCA CARLSON & RAUTH TO ASSIST WITH THE FORMATION OF UNDERGROUNDING ASSESSMENT DISTRICTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (3/0) 377- /521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson February 6, 2019 Issue No. 19-03 �` sident's� Days City Hall will be closed on Monday, February 18`h in observance of the Presidents' Day Holiday. COYOTE CONTROL " The City has received numerous coyote sightings. .ii City staff communicates with the LA County • Agricultural Commissioner/Weights & Measures trapper daily. If you are experiencing a problem with an aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. REPUBLIC SERVICES Below are the dates for the Annual Clean -Up for Spring and Fall 2019: SPRING: • Wednesday, April 10 - Green waste • Saturday, April 27 - Shred & E -waste • Wednesday, May 15 - Bulky Items FALL: • Wednesday, September 11 - Green waste • Saturday, September 28 - Shred & E -waste • Wednesday, October 16 - Bulky Items HAZARD MITIGATION PLAN The City of Rolling Hills prepared a final draft hazard mitigation plan. The plan is available at City Hall or on the City's website at www.rolling-hills.org. The purpose of the plan is to effectively address natural hazards that may exist in a community and assess potential impacts from natural disasters. The final draft will be presented to the City Council at the February 11, 2019 meeting for adoption. BATTERY RECYCLE BIN The City Hall has a recycling bin for household batteries. If you have batteries that need recycling =- you can drop them off in the bin that is located in the City Hall lobby. We also have battery recycling zip lock bags that you can place your used batteries in and place the bag onto your trash bin. Republic Services will properly dispose of them. LA COUNTY ANNUAL HOUSEHOLD HAZARDOUS & ELECTRONIC WASTE EVENT Saturday, March 30th from 9 AM - 3 PM LA County sponsored annual HHW/E-waste roundup will be held at Rancho Palos Verdes City Hall/City Yard. ROLLING HILLS CRIMES REPORTED For the time period January 13 - 19, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 2/11/19 at 7:00 p.m. Planning Commission Meeting 2/19/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. SENIOR SCAM STOPPER SEMINAR Friday, February 15, 2019 Attend this free seminar at the South Bay .--- Botanical Gardens, 26300 Crenshaw Blvd., Palos Verdes Peninsula. Come learn how to protect yourself from fraud, discuss state legislation relating to scams concerning home improvement, auto repair, insurance, telemarketing, real estate, and more. Light refreshments will be available. SENIORS LUNCHEON Saturday, March 30° at 11:30 AM The Senior Luncheon will be held at the lovely home of Myrna Frame. Cost is $25 per person. Please RSVP to Maureen Hill at (310) 377-2181. BLOCK CAPTAINS NEEDED El Block Captains are liaisons between their neighborhood/first responders and the City in the event of large-scale emergencies. If you would like to volunteer to be a Block Captain, please contact Yvette Hall at 310-377-1521 or email her at yhall@cityofrh.net. You can also attend the Block Captain meetings tentatively scheduled the third Thursday of every even month at the City Hall. The next scheduled meeting is February 21, 2019 at 10 AM. ROLLING HILLS TENNIS & SOCIAL CLUB The Tennis and Social Club is seeking members to serve on the board. If interested please contact Alan Cherry at (650) 868-3503, John Starineri at (310) 502-6419, or the Club President Arun Bhumitra at (310) 994-7400. DID YOU KNOW? ® When comparing vaping and smoking, vaping might be safer than smoking, but that does not make it safe. The unknown fact with vaping is the long-term effects, something that only time can unveil. Plus, vaping can weaken your immune system, damage blood vessels, and makes you 4X more likely to start smoking cigarettes, which have over 20+ chemicals found in cigarette smoke compared to only a few in the vapor. • Nicotine - The addictive chemical, gives the user the desire to want more. When people say they are addicted to smoking, they are addicted to nicotine. RHCA ANNOUNCEMENTS Public Hearing — Revisions to the Easement Policy Thursday, February 21' at 8:00 PM The RHCA is revising the easement guidelines relating to the licensing of exclusive use of RHCA easements to individual owners and inviting members to review and comment on the draft revisions. These revisions are being made to bring the RHCA policy in alignment with CA Civil Code Section 4600. All members are welcome. Copies of the draft policy are available at the RHCA office (310) 544-6222. RHCA Election Results Matthew McConaughy was elected to a 3 -year term on the RHCA Board. Thank you to all who voted and to Fred Visco for running for the Board. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, FEBRUARY 11, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITEAT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4.. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes —1) Regular Meeting of February 12, 2018; and 2) Regular Meeting of January 28, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Republic Services Recycling Tonnage Report for December 2018. RECOMMENDATION: Receive and file. D. Records Destruction Authorization Form. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS A. RESOLUTION NO. 2019-02. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A CONDITIONAL USE PERMIT TO CONSTRUCT A 660 SQUARE FOOT DETACHED GARAGE AND VARIANCE TO ENCROACH WITH THE GARAGE AND WITH A RESIDENTIAL ADDITION INTO THE REAR SETBACK, IN ZONING CASE NO. 952 AT 2 CHUCKWAGON ROAD, LOT 38-A/38-BEF. (KIRMSE/GALVIN). B. RESOLUTION NO. 2019-01. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR VARIANCES TO CREATE A PARKING PAD WITHIN 30 FEET OF THE ROADWAY EASEMENT AND CONSTRUCT A TRASH ENCLOSURE WITHIN THE FRONT YARD SETBACK IN ZONING CASE NO. 948 AT 15 GEORGEFF ROAD, LOT 29-GF, (LAURA HATCH). 6. PUBLIC HEARINGS A. WAIVE FULL READING AND INTRODUCE ON FIRST READING ORDINANCE NO. 360 - AN ORDINANCE OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 8.30 FIRE FUEL ABATEMENT OF THE CITY OF ROLLING HILLS MUNICIPAL CODE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. RESOLUTION NO. 1233. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ADOPTING THE HAZARD MITIGATION PLAN. B. RECOMMEND FAIR LABOR STANDARDS ACT (FLSA) STATUS CHANGE FOR THE POSITION OF CITY CLERK/EXECUTIVE ASSISTANT TO CITY MANAGER. C. CONSIDERATION TO ADVERTISE FOR A CONSTRUCTION BID FOR TRAFFIC STRIPING AND PAVEMENT MARKINGS ON CERTAIN STREETS. D. CONSIDERATION AND APPROVAL OF AN AGREEMENT WITH STRADLING LEGAL COUNSEL TO PROVIDE ASSESSMENT DISTRICTS FOR UTILITY UNDERGROUNDING PROJECTS. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 10. MATTERS FROM STAFF A. FIRE FUEL ORDINANCE QUARTERLY UPDATE REPORT. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEOA) Guidelines unless otherwise stated. CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson January 23, 2019 Issue No. 19-02 BLOCK CAPTAIN KICK-OFF MEETING Thursday, January 31 at 10:00 AM — City Hall The City is seeking community members to serve as Block Captains. Block Captains are liaisons between their neighborhood/first responders and the City in the event of large-scale emergencies. If you would like to volunteer to be a Block Captain, please contact Yvette Hall at 310-377-1521 or email her at yhall@cityofrh.net. COYOTE CONTROL The City has received numerous coyote sightings. If .iii you are experiencing a problem with an • aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. REPUBLIC SERVICES Below are the dates for Annual Clean -Up for Spring and Fall 2019: SPRING: • FALL: Wednesday, April 10 — Green waste Saturday, April 27 — Shred & E -waste Wednesday, May 15 — Bulky Items Wednesday, September 11 — Green waste Saturday, September 28 — Shred & E -waste Wednesday, October 16 — Bulky Items BATTERY RECYCLE BIN The City Hall has a recycling bin for household batteries. If you have batteries that need recycling you can drop them off in the bin that is located in the City Hall. We also have battery recycling zip lock bags, for your disposal in your trash bin. HAZARD MITIGATION PLAN The City of Rolling Hills prepared a final draft hazard mitigation plan. The plan is available at City Hall or on the City's website at www.rolling-hills.org. The purpose of the plan is to effectively address natural hazards that may exist in a community and assess potential impacts from natural disasters. The final draft will be presented to the City Council at the February 11, 2019 meeting for adoption. ROLLING HILLS CRIMES REPORTED For the time period January 1 - 12, 2019 None reported. UPCOMING CITY MEETINGS City Council Meeting 1/28/19 at 7:00 p.m. Planning Commission Meeting 2/19/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. OUT DOOR LIGHTING REMINDERS g To maintain natural light, a natural setting for wildlife, clear views of City lights and views of the night sky, the City's outdoor lighting ordinance is in effect. All lights along pathways or doorways must be 25 watts or less and cast downward. Additionally, the wattage of light bulbs in light fixtures on pilasters and the exterior of structures must be 40 watts or less; also, cast downward. Entry security lighting is allowed with 150 watts or less and may not shine for more than five minutes. No up lighting of any structures, trees or other vegetation is allowed. Failure to comply with these requirements violates the municipal code and will result in enforcement action. For more information, please call City Hall at 310-377-1521 or visit the City's Web site at www.rolling-hills.org to view the outdoor lighting ordinance. Rolling Hills ADA Survey — 2 Week Countdown The City of Rolling Hills is preparing its Americans with Disabilities Act (ADA) Self - evaluation and Transition Plan. As part of this process the City is seeking public and stakeholders' input regarding accessibility of programs, services, and activities offered to the public. You can provide your input via survey. The survey is available from December 3, 2018 through February 4, 2019. Surveys are posted on the City's website at: www.rolling-hills.org > Government > Risk Management/ ADA Compliance or https://adaconsultants.az1.qualtrics.com/jfe/preview/Sv_5j446K 5dgVZ9Gf3?Q_SurveyVersion1D=current&Q_CHL=preview Hard copies are also available at City Hall. If you have any questions, please contact Julia Stewart, Rolling Hills ADA Coordinator, at jstewart@cityofrh.net or 310-377- 1521. RHCA ANNOUNCEMENTS Road Paving: January 28 — February 5, 2019 RHCA will be repaving the following streets: Middleridge Lane North & South, Lower Blackwater Canyon Road, and Williamsburg Lane. For residents of these streets, please try to limit workers and visitors coming to your home during this time and advise them that there may be slight delays. Please turn off sprinklers and trim back vegetation 12" from the edge of the road. Election Results The RHCA Board of Directors 2019 Candidate Election Results are as follow: • Matthew McConaughy: 177 Votes • Alfred Visco: 45 Votes • There was one write-in candidate. Public Hearing — Revisions to the Easement Policy The RHCA Board of Directors is holding a public hearing to hear member comments on proposed changes to the Easement Policy. The hearing will be held on Thursday, February 21" at 8:OOPM. A PDF of the proposed changes to the Easement Policy is available on the DwellingLive Website under "Updates & Announcements" or at the RHCA Administration office. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 28, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of January 22, 2018; and 2) Regular Meeting of January 14, 2019. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Correspondence from Republic Services confirming the following dates for the 2019 clean up events in the City of Rolling Hills: Wednesday, April 10 (green waste); Saturday, April 27 (shred & e -waste); Wednesday, May 15 (bulky items); Wednesday, September 11 (green waste); Saturday, September 28 (shred & e -waste); Wednesday, October 16 (bulky items). RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for November 2018. RECOMMENDATION: Receive and file. E. Financial Statement for the Months of October 2018 and November 2018. RECOMMENDATION: Approve as presented. F. City Council Finance/Budget/Audit Committee meeting notes of January 14, 2019. RECOMMENDATION: Receive and file. 5. COMMISSION ITEMS NONE. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS NONE. 8. NEW BUSINESS A. REVIEW OF FISCAL YEAR 2017/2018 AUDITED FINANCIAL STATEMENTS. B. CONSIDER AND APPROVE THE GIFTING OF PROPOSITION C FUNDS TO THE CITY OF ROLLING HILLS ESTATES TOWARDS RESURFACING PALOS VERDES DRIVE NORTH PROJECT; THE USE OF MEASURE M AND MEASURE R FUNDS FOR RESURFACING OF THE CITY HALL CAMPUS PARKING LOT AND SMALL SEGMENT OF PORTUGUESE BEND ROAD. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. CONSIDERATION OF THE CITY COUNCIL APPROVED VENDOR LIST FOR CALENDAR YEAR 2019. 10. MATTERS FROM STAFF A. QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING DECEMBER 31, 2018. B. UPDATE ON QUARTERLY FIRE FUEL ABATEMENT ENFORCEMENT CASES. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377- 1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated CITY COUNCIL James Black, M.D. Bea Dieringer Leah Mirsch Jeff Pieper Patrick Wilson January 9, 2019 Issue No. 19-01 Wishing you a Happy New Year! Rolling Hills City Council and Staff wish all residents a happy, safe and prosperous 2019! Please note: City Hall will be closed on Monday, January 21, 2019 in observance of the Martin Luther King, Jr. Holiday. Christmas Tree Recycling Program December 27t1) through January 21' • * To participate, place your tree next to your green 4 waste, with decorations and stands removed. Republic Services will transport it to a facility where it will be used for mulch, compost, and landfill cover. Flocked trees and trees coated with fire retardant will be accepted. Please cut trees over six feet in half. Do not place trees in plastic bags. If you have questions, please contact Republic Services Customer Service Department at 1-888-742-5234. Rolling Hills ADA Survey — 5 Week Countdown The City of Rolling Hills is preparing its Americans with Disabilities Act (ADA) Self - evaluation and Transition Plan. As part of this process the City is seeking public and stakeholders' input regarding accessibility of programs, services, and activities offered to the public. You can provide your input via survey. The survey is available from December 3, 2018 through February 4, 2019. Surveys are posted on the City's website at: www.rolling-hills.org > Government > Risk Management/ ADA Compliance or https://adaconsu ltants.azl .qualtrics.com/jfe/preview/SV_5j446K 5dgVZ9Gf3?Q_SurveyVersion1D=current&Q_CHL=preview Hard copies are also available at City Hall. If you have any questions, please contact Julia Stewart, Rolling Hills ADA Coordinator, at jstewart@cityofrh.net or 310-377- 1521 PENDING ORDINANCE An Ordinance Amending Chapter 8.04 (Health Code) of the City of Rolling Hills Municipal Code to adopt the most recent version of the Los Angeles County Health and Safety Code pertaining to septic systems will be discussed at the January 14, 2019 City Council Meeting, in order to comply with state regulations. ROLLING HILLS CRIMES REPORTED For the time period December 1 - 31, 2018 None reported. UPCOMING CITY MEETINGS City Council Meeting 1/14/19 at 7:00 p.m. Planning Commission Meeting 1/15/19 at 6:30 p.m. Traffic Commission Meeting 3/28/19 at 8:30 a.m. COYOTE CONTROL ttit The City has received numerous coyote sightings. If .ii you are experiencing a problem with an • aggressive coyote or observing coyotes that are demonstrating a lack of fear of humans, please contact Rolling Hills City Hall at 310-377-1521. Hazard Mitigation Plan The City of Rolling Hills prepared a final draft hazard mitigation plan. The plan is available at City Hall or on the City's website at www.rolling-hills.org. The purpose of the plan is to effectively address natural hazards that may exist in a community and assess potential impacts from natural disasters. The final draft will be presented to the City Council at the February 11, 2019 meeting for adoption. City of Rolling Hills March 5, 2019 General Municipal Election At of the close of the nomination period on December 7, 2018 at 5:00 p.m., only the ico incumbents, Mayor Patrick Wilson, Mayor Pro Tem Leah Mirsch and Councilmember James Black, M.D. qualified as candidates for City Council. When there are no more candidates nominated than offices to be elected, the Elections Code allows the City Council, upon proper notice to the electorate, to appoint to the office the persons who have been nominated. At a Special City Council Meeting held on December 19, 2018, the City Council appointed to the offices, Mayor Patrick Wilson, Mayor Pro Tem Leah Mirsch and Councilmember James Black, M.D. In addition, the City Council canceled the scheduled election on Tuesday, March 5, 2019. For election questions, please call City Clerk, Yvette Hall, at 310-377-1521. RHCA ANNOUNCEMENTS RHCA Annual Meeting Notice The Annual Meeting of the Rolling Hills Community Association will be held at 7:30 p.m. on Wednesday, January 16, 2019 at the South Coast Botanic Garden, 26300 Crenshaw Blvd., Rolling Hills Estates. The RHCA Board is asking for public comments on changes to the Easement Guidelines. A public Hearing will be held at the RHCA Board meeting on Thursday, February 21 at 8:00 p.m. Copies of the proposed changes are available at the RHCA office and on the RHCA website, www.rhca.org. Ballots for the RHCA Election The Board of Directors must be in to the RHCA no later than 3:00 p.m. on January 16 to be counted, or residents may bring their ballot to the annual meeting. Road Paving: January 28 — February 5, 2019 RHCA scheduled road paving on the following streets: Middleridge Lane North & South, Lower Blackwater Canyon Road, and Williamsburg Lane. For residents of these streets, please try to limit workers and visitors coming to your home during this time and advise them that there may be slight delays. Please turn off sprinklers and trim back vegetation 12" from the edge of the road. AGENDA CITY COUNCIL CITY OF ROLLING HILLS REGULAR MEETING MONDAY, JANUARY 14, 2019 7:00 P.M. THIS AGENDA MAY NOT BE COMPLETE. THE FINAL AGENDA WILL BE POSTED AT CITY HALL 72 HOURS BEFORE THE CITY COUNCIL MEETING. THE FINAL AGENDA IS ALSO POSTED ON THE CITY OF ROLLING HILLS WEBSITE AT WWW.ROLLING-HILLS.ORG. 1. CALL TO ORDER 2. ROLL CALL PLEDGE OF ALLEGIANCE 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — 1) Regular Meeting of November 13, 2017; 2) Regular Meeting of November 27, 2017; 3) Regular Meeting of September 24, 2018; and 4) Regular Meeting of November 26, 2018. RECOMMENDATION: Approve as presented. B. ORDINANCE NO. 359 — AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 8.04 (HEALTH CODE) OF THE CITY OF ROLLING HILLS MUNICIPAL CODE TO ADOPT THE MOST RECENT VERSION OF THE LOS ANGELES COUNTY HEALTH AND SAFETY CODE. RECOMMENDATION: Second reading, waive full reading and adopt Ordinance. C. Consideration of the Fiscal Year 2019/2020 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. D. Correspondence from Republic Services confirming the following dates for the 2019 clean up events in the City of Rolling Hills: April 13 (green waste), April 27 (shred & e -waste), May 18 (bulky items), September 11 (green waste), September 28 (shred & e -waste), October 16 (bulky items). RECOMMENDATION: Approve as presented. E. Payment of Bills. RECOMMENDATION: Approve as presented. F. Republic Services Recycling Tonnage Report for November 2018. RECOMMENDATION: Receive and file. G. Financial Statement for the Month of October 2018. RECOMMENDATION: Approve as presented. H. Consideration of the City Council Approved Vendor List for Calendar Year 2019. RECOMMENDATION: Approve as presented. 5. CITY COUNCIL REORGANIZATION A. NOMINATION OF 2019-2020 MAYOR. B. COMMENTS FROM 2019-2020 MAYOR. C. NOMINATION OF 2019-2020 MAYOR PRO TEM. 6. COMMISSION ITEMS A. RESOLUTION NO. 2018.16 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR RESIDENTIAL ADDITIONS AND VARIANCES TO CONSTRUCT RESIDENTIAL ADDITION AND DECK ADDITION IN THE SIDE YARD SETBACK, GARAGE ADDITION IN THE FRONT YARD SETBACK TWO AS -BUILT SHEDS IN THE FRONT YARD AND SIDE YARD SETBACK, AND THE STABLE AND CORRAL SET ASIDE AREA IN THE FRONT YARD AND FRONT YARD SETBACK IN ZONING CASE NO. 951 AT 26 MIDDLERIDGE LANE SOUTH, LOT 248-A-2-UR, (JEFF AND CAMILLE MANQUEN). 7. PUBLIC HEARINGS NONE. 8. OLD BUSINESS NONE. 9. NEW BUSINESS A. PRESENTATION OF LOCAL HAZARD MITIGATION PLAN (LHMP) FOR THE CITY OF ROLLING HILLS. B. TORRANCE AIRPORT INFILTRATION PROJECT UPDATE. 10. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS A. COYOTE FORUM REPORT (ORAL). B. DISCUSSION ON RESIDENT'S EFFORT ON COYOTE MANAGEMENT. 11. MATTERS FROM STAFF A. UPDATE ON ROLLING HILLS AMERICANS WITH DISABILITIES ACT (ADA) TRANSITION PLAN. 12. CLOSED SESSION NONE. 13. ADJOURNMENT Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. All Planning Commission items have been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines unless otherwise stated