2500 Planning - Building & Zoning Flow ChartscRoL'L'in9 v1-fif'f's. dommunit„9 ogdloaiation
of cRancdeo Jn-afos. (l/eIdea
NO. 2 PORTUGUESE BEND RD. • ROLLING HILLS, CALIF. 90274
(213) 377-1521 ROLLING HILLS
CALIFORNIA
TO: TERRANCE BELANGER, CITY MANAGER
FROM: PEGGY MINOR, ASSOCIATION MANAGER
RE: PLANNING, ZONING AND BUILDING FLOW CHARTS
'0
A few changes are recommended in the Flow Chart:
ASSOCIATION SUBDIVISION - Page 2
Raise "F" square clarify "Association" approval.
PROPERTY IMPROVEMENT - Page 3
Insert "preliminary" before "plans" and insert"signed" by a
California Architect.
To clarify sequence of plan submittal to City, insert "following
Architectural Committee meeting". Suggest elimination of "pre-
liminary" since all plans are sent on to the City for review.
Eliminate mention of "Appeal" since this is not routine and
plans are returned as needed to work out approval.
Insert "Following final approval by Committee",
Add "Final plans are also stamped by the City Staff".
These recommendations may offer clarification.
P.S. Page 3 In place of "Appeal" add -
Final plans to be submitted to Architectural Committee for
final approval.
CITY OF ROLLING HILLS
SITE PLAN REVIEW PEi11 IT
1
Application & fee to
Planning Commission
stating grounds and
facts. e.g.. geology
and soils reports.
hydrology reports.
complete grading plans.
and other directed
reports and studies.
to justify approval
of permit.
10
EXPIRATION
Permit must be used
within one (1) year
of approval or else
it becomes null and
void. Any construc-
tion must commence
within this one year
period. Extension to
the expiration can be
requested.
2
Review by City Manager
end meeting with appli-
cent. Not later than
thirty days after
receipt of application.
staff determines In
writing. whether
application is complete.
Application set for
public hearing.
Not less
than 10
days. not
more then
80 days
3
Public hearing conducted.
testimony received from all
interested parties. Initial
hearing will be continued
in order to schedule a site
investigation by the Planning
Commission. Subsequent
hearings may be continued
from time to time.
0
Decision by Council is
made by majority vote.
This decision is final
and conclusive.
Certified copy to
all parties.
e
If • new hearing is set.
the public and/or appli-
cant may present new or
additional evidence for
or against said appli-
cation.
11
Application and permit
filed consecutively and
permanently recorded
in the files of the
Planning Commission.
3A
Less than 25
days follow-
ing decision —)
of Planning
Commission
RESOLUTION
Includes:
facts:B reasons for
approval/disapproval
summary of heering(s)
recommendations
limitations (if any)
conditions (if anyl
10 days
or less
NOTICE
Copy of resolution of
decision mailed to
applicant. persons on
the record in opposition
(if any). the City
Manager. and the City
Council
Approved
Dis-
approved
7
The City Council reviews
the complete file and makes
its determination solely
on the basis of the
or determines a new
shall be set. based
new evidence.
record
hearing
upon
Not less
than 20
days
12
AFFIDAVIT OF ACCEPTANCE
Permit is not effective until
the applicant executes an
Affidavit of Acceptance to
be recorded with the County
Recorder. Declares appli-
cant is aware of and accepts
all conditions of permit.
APPEAL
The decision of the Planning
Commission is final. conclu-
sive and effective 20 days
after notice unless an appeal
is filed in writing and the
required fee is paid to City
Clerk. Can be filed by
applicant or those opposed.
CITY OF ROLLING HILLS
VARIANCE B CONDITIONAL USE PERMIT
1 Application 6 Pee to
Planning Commission
stating grounds and
facts to justify
granting of permit.
(Application for
CUP to effect minor
changes to existing
use may be granted
ex parte.)
T
10
EXPIRATION
Permit must be used
within one (1) year
of approval or else
it becomes null and
void. Any construc-
tion must be completed
within this one year
period.
Review by City Manager
1 Planning Commission.
Not later than thirty
days after receipt_o?
application. staff
determines in writing
whether application
is complete. Appli-
cation set for public
hearing.
Not lees
then 10
—days. not --3
more then
80 days
3
Public hearing conducted.
testimony received from
ell interested parties.
Hearings may be con-
tinued from time to
time.
3A
Leas than 25
days following
decision of
Planning
Commission
9
Decision by Council is
made by majority vote.
This decision is final
and conclusive.
Certified copy to
ell parties.
8
If a new hearing is set.
the public and/or appli-
cant may present new or
additional evidence for
or against said appli-
cation.
11
Application and permit
filed consecutively and
permanently recorded
in the files of the
Planning Commission.
4
FORMAL REPORT
includee:
facts t. reasons for
approval/disapproval
summery of hearing(s)
recommendations
limitations (if any)
___10 days__
or less
5
NOTICE
Copy of decision
6 Formal report
mailed to appli-
cant es well as
those in opposi-
tion (if any). the
City Manager. end
the City Council.
Approved
Denle
7
The City Council reviews
the complete file and
makes its determination
solely on the basis of
the record and affirme
decision or determines
e new hearing shall be
set.
Not lees
than 20
days
12
AFFIDAVIT OF ACCEPTANCE
Permit is not effective
until the applicant
executes an affidavit of
acceptance to be recorded
with the County Recorder.
Declares applicant is
aware of and accepts all
conditions of permit.
APPEAL
The decision of the Planning
Commission is final. conclusive
and effective 20 days after
notice unless an appeal is
filed in writing end required
fee is paid to City Clerk.
Can be filed by applicant
or those opposed.
AISOCIATIO1i
A
Submit Application and
six (5) copies of
Tentative Subdivision -
Map with relevant
information • fees
to Association Mgr.
CITY
1
Written Statement and
forty-seven (47) copies
of Tentative Subdivision
Map + fees to City Clerk.
Submits to City Manager.
B
Owner/Subdivider
present for Board
of Directors'
Review at regular
meeting. Time
place set for
Public Hearing.
BUBO IVISIONS
R.H.C.A. Public Hearing
1) Comment from Members
2) Correspondence
3) Comment from Architec-
tural Committee end
other officials.
Letters mailed to
residents/owners
of property within
500 feet of sub-
division as to
date t time of
hearing.
2
City Manager analyzes
Tentative Map and
makes recommendations/
conditions/modifica-
tions pursuant to
-subdivision & zoning
ordinance: Reports
to Planning Commission
Decision to
approve or
disapprove
made within
45 days.
3
The Planning Commission
holds.a public hearing.
completes evaluation of
environmental proceed-
ings end reviews the
report of the Planning
Commission.
0
Written notice
mailed to all
parties involved
within five (5)
days of Board's
decision.
4
City Council must
approve/disapprove
or conditionally
approve Tentative
Maps within ten
(10) days or at
next regular
meeting - open
to the public.
Report on
approval or
disapproval
within 28 days
to City Council
E
If disapproved
Board shall not
consider a sub-
-> division of the
same lend for
1 year from date
of decision.
5
APPEAL
Hearing held within
thirty (30) days of
filing of. appeal.
Testimony heard.
Decision within
ten (10) days.
If disapproved
appeal must be
filed within
15 days.
F
41,44"1. APPROVAL
1) Attorney For Subdivider
prepares Agreement and
Consent form: signed by
owners of.2i3 of the land
within 500 feet of pro-
posed -subdivision
(guaranteed by Title Co.)
2) Deed of Easements - for
all perimeter. privets
roads C. bridle traiillfsJ
3) Final Fee - f �.
4) Final Subdivision Map
recorded within thirty-six
(35).monthe.
PROPERTY IMPROVEMENT
f
NW
Three (3) sets of plans
(l to 1' scale) prepared
by a Certified California
Architect delivered to
the Rolling Hills
Administration Building
outlining the scope and
design of improvements.
Two (2) copies of thatiplans
submitted to the Architectural
Committee for review. Meetings
are the 1st 6 3rd Tuesdays of
each month. Plans should be
filed' by 12 noon on the -
Thursday preceding the meeting.
;4414
One (1) copy o
improvement plans to the
City Manager's office for
review with respect to the
City of Rolling, Hills'
Zoning and site requirements.
Approved
Appee
off
the Boar. of Directors
n in writing.
review the plans
eduled meeting
a final d Sion by
ty vote.
-i,.thLu,)-fir y;A,k � f �2 �- -P i�, y 4howomktot
Four (4) sets of final drawings
are to be submitted to. the Asaocietion P�j�l� f,v71ut
(Two (2) are to be stamped for
submittal to Los Angels County_; One (1)
for Association files end one (1) for
the Association Architectural
Inspector. 0
/47d/2 C4ZI
Denied
/.
If the City disapproves preliminary
plans due to zoning or site
violations, the applicant may
request a variance or conditional
use permit.
PROPERTY IMPROVEMENT
Three 13) sets of preliminary
plans (k' to 1' scale) prepared
and signed by a Certified
California Architect. delivered
to the Rolling Hills Administra-
tion Building outlining the
scope and design of improvements.
Two (2) copies of the plans
submitted to the Architectural
Committee for review. Meetings
),.are the tat 6 3rd Tuesdays of
each month. Plena should be
filed by 12 noon on the
Thursday preceding the meeting.
One [1) copy of improvement plena
to the City Manager's office for
review with respect to the City
of Rolling Hills' General Plan.
Zoning Ordinance and site
requirements.
Continued
Review
A
Approved
Discretionary
Action
Required
Submit amended plan to the Architectural
Committee for approval. The applicant
and Architecutral Committee continue to
work on plan modification. end building
regulation conformance. If the applicant
does not agree with the Committee'e final
determination. a request for review by the
R.H.C.A. Board of Directors is permitted.
Following final approval by the Architectural
Committee. four (41 seta of Final drawings ere
to be submitted to the Association for permit.
[Two [2) are to be stamped for submittal to
Loa Angeles County: one (1) For Association
files and one [11 for the Association
Architectural Inspector.) Final plans ere
stamped by the City Staff. if administratively
approved.
If the City determines that the preliminary
plane require discretionary action by the
Planning Commission. the applicant may
request a variance. conditional use permit.
or site plan review as the situation may
require.
CITY OF ROLLING HILLS
SITE PLAN REVIEW PERMIT
1
Application & fee to
Planning Commission
stating grounds and
facts. e.g., geology
and soila reports.
hydrology reports.
complete grading plans.
and other directed
reports and studies.
to justify approval
of permit.
10
EXPIRATION
Permit must be used
within one (1) year
of approval or else
it becomes null and
void. Any construc-
tion must commence
within this one year
period. Extension to
the expiration can be
requested.
2
Review by City Manager
and meeting with appli-
cant. Not later than
thirty days after
receipt of application.
staff determines in
writing. whether
application is complete.
Application eat for
public hearing.
Not lees
than 10
days. not
more than
80 days
3
Public hearing conducted.
testimony received from all
interested parties. Initial
hearing will be continued
in order to schedule a site
investigation by the Planning
Commission. Subsequent
hearings may be continued
from time to time.
9
Decision by Council is
made by majority vote.
This decision is final
and conclusive.
Certified copy to
all parties.
8
If a new hearing is set.
the public and/or appli-
cant may present new or
additional evidence for
or against said appli-
cation.
11
Application and permit
filed consecutively and
permanently recorded
in the files of the
Planning Commission.
3A
Lees than 25
days follow-
ing decision ---4
of Planning
Commission
4
RESOLUTION
Includes:
facts G. reasons for
approval/disapproval
summary of hearings)
recommendations
limitations (if any)
conditions (if any)
10 days
or leas
NOTICE
Copy of resolution of
decision mailed to
applicant. persons on
the record in opposition
(if any). the City
Manager. and the City
Council
Approved
Dis-
approved
7
The City Council reviews
the complete file and makes
its determination solely
on the basis of the record
or determines a new hearing
shall be set. based upon
new evidence.
Not leas
than 20
days
12
AFFIDAVIT OF ACCEPTANCE
Permit is not effective until
the applicant executes an
Affidavit of Acceptance to
be recorded with the County
Recorder. Declares appli-
cant is aware of and accepts
all conditions of permit.
APPEAL
The decision of the Planning
Commission is final, conclu-
sive and effective 20 days
after notice unless an appeal
is filed in writing and the
required fee is paid to City
Clark. Can be filed by
applicant or those opposed.
4-
•
1
Application & fee to
Planning Commission
stating grounds and
facts to justify
granting of permit.
(Application for
CUP to effect minor
changes to existing
use may be granted
ex parte.)
10
EXPIRATION
Permit must be used
within one (1) year
of approval or else
it becomes null and
void. Any construc-
tion must be completed
within this one year
period.
2
Review by City Manager
G. Planning Commission.
Not later then thirty
days after receipt of
application, staff
determines in writing
whether application
is complete. Appli-
cation set For public
hearing.
CITY OF ROLLINO HILLS
VARIANCE E. CONDITIONAL USE PERMIT
Not lase
than 10
deya. not —
more than
B0 days
3
Public hearing conducted.
testimony received from
all interested parties.
Hearings may be con-
tinued from time to
time.
9
Decision by Council is
made by majority vote.
This decision is final
and conclusive.
Certified copy to
ell parties.
8
If a new hearing is set,
the public end/or appli-
cant may present new or
additional evidence for
or against said appli-
cation.
4
11
Application end permit
filed consecutively and
permanently recorded
in the files of the
Planning Commission.
3A
Less then 25
days following
decision of
Planning
Commission
{
4
FORMAL REPORT
includest
facts G. reasons for
approval/disapproval
summery of hearing(s)
recommendations
limitations (iF any)
,10 days --4,
or leas
7
The City Council reviews
the complete file and
makes its determination
solely on the basis of
the record and affirms
decision or determines
a new hearing shall be
oat.
Not lase
than 20
days
5
NOTICE
Copy of decision
& Formal report
mailed to appli-
cant es well es
those in opposi-
tion (if any). the
City Manager. and
the City Council.
Approved
4
Daniac
12
AFFIDAVIT OF ACCEPTANCE
Permit is not effective
until the applicant
executes an affidavit of
acceptance to be recorded
with the County Recorder.
Declares applicant is
aware of end accepts ell
conditions of permit.
6
APPEAL
The decision of the Planning
Commission is final, conclusive
and effective 20 days after
notice unless an appeal is
filed in writing end required
fee is paid to City Clerk.
Can be filed by applicant
or those opposed.
SUBDIVISIONS
ASSOCIATION
Submit Application and
six (6) copies of
tentative subdivision
map with relevant
information + fees
to Association Mgr.
--s
CITY
Written Statement and
forty-seven (47) copies
of Tentative Subdivision
Map + fees to City Clerk.
Submits to City Manager
Letters mailed to
residents/owners
of property within
500 feet of sub-
division as to
date 6 time of
hearing.
Owner/Subdivider
present for Board
of Directors'
Review at regular
meeting. Time F
place set for
Public Hearing.
City Mgr. analyzes
Tentative map and
makes recommendations/
conditions/modifi-
cations pursuant to
subdivision & zoning
ordinance; Reports
to Planning Commission
Decision to
approve or
disapprove
made within
45 days.
R.H.C.A. Public Hearing Written notice
1) Comment from Members mailed to all
2) Correspondence parties involved
3) Comment from Architec- -34 within five (5)
tural Committee 6 days of Board's
other officials. decision.
1 Report on
approval or
disapproval
within 28 days
to City Council
Planning Commission
meets to confer -
Open to the public.
Considers testimony
end report(a) from
staff.
If disapproved
Board shall not
consider a sub-
division of the
same land for
1 year From date
of decision.
If disapproved
ppeal must be
filed within
15 days.
City Council must
approve/disapprove
or conditionally
approve Tentative
maps within ten (10)
days or at next
regular meeting -
Open to the public.
APPROVAL
1) Attorney for Subdivider
prepares Agreement G
Consent form; signed by
owners of 2/3 of the land
within.500 feet of pro-
posed subdivision
(guaranteed by Title Co.)
2) Deed of Easements - for
all perimeter. private
roads & bridle trails
3] Final Fee
4) Final Subdivision Map
recorded within thirty-six
(36) months.
APPEAL
Hearing held within
thirty (30) days of
filing of appeal.
Testimony heard.
Decision within
ten (10] days.
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RESOLUTION NO. 131
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
ROLLING HILLS COMMUNITY ASSOCIATION 'CONCERNING
THE DIVISION OF: PROPERTY UNDER THE JURISDICTION.
OF THE ROLLING HILLS COMMUNITY ASSOCIATION
WHEREAS, the division of existing lots into additional
building sites has been and.is now of vital importance to the
Board of Directors and to the members of this Association; and
WHEREAS, it is desirable to promulgate and establish
rules
and
regulations to. prevent
additional building sites
diction of Rolling
Hills
suit in the depreciation
the indiscriminate creation of.
by owners of property under the juris
Community Association, whichwould re -
of the property values and destroy
the character of the community; and;
WHER
EAS, the Board of Directors recognizes that
the
creation of additional building sites may be accomplished in con-
formity with the declaration• of restrictions affecting each par-
cel of property sought to be divided and in accordance with law,
and to provide equal rights for all owners of property under the
jurisdiction of this Association;
BE IT RESOLVED, that the following procedures and rules
shall be observed and followed by all members of this Association
owning property under the jurisdiction of this Association seeking,
to create additional building sites:
1. The owner or his authorized agent seeking to sub-
divide or create additional building sites, shall
make application to the Rolling Hills Community
Association on a form :, tobe provided by. the
Association and file the same with the Association
Manager.
- II. The owner or his agent shall at the time of, filing
the application, deposit with the Association a
filing fee of $ 700.00 for each subdivision contain-
ing three (3) building sites or less plus $.500.00
for , each building site in ` excess of three , (3) .
Said fee`,coverscosts and expenses in processing the
•,application,.'and said fee shall not be refundable
in the event the application is. denied.
There shall accompany each application six (6)'
copies of a map of said proposed subdivision into
additional building sites of the property 8" x 12",
or any multiple thereof, and shall be drawn to such
scale as to clearly show details of the plan there
Wherever practicable, such scale shall be a
scale of one inch to one hundred feet (1" to 100').
Maps shall show sufficient legal description of the
land to be subdivided, and to define the boundaries.
thereof, and the boundaries and legal description.
of all new building sites sought to be created, and
shall contain the following:
(A) The name and address of the subdivider and
of the registered engineer or licensed sur-
veyor who has done or will do the survey
work required by this resolution:
) The location, names and existing widths of
all adjoiningstreets or roads, and a state-
ment as to their character as being public
or private.
(C)_ The width and grade of all existing and pro-
posed roads within such proposed subdivision.
The width and location of all existing and
proposed easements, whether public or pri-
vate, for roads, bridle trails, sanitary
and storm sewers, or public utility purposes.
Theradii of all curves.
(F) The lot layout and dimensions of each lot.
(G) The locations of all areas subject to inunda-
tion for storm water overflow,or geological
which trees,
hazard, which areas shall be marked
'SUBJECT.
TO FLOODING", or "SUBJECT TO GEOLOGICAL' HAZARD,'
and the locations, width and direction of flow
of all water. courses.
The contour of five (5) foot vertical intervals
except where the slope is
in excess of thirty
degrees (300), in which case the vertical
intervals between approximate contours shall
be twenty.(20)
Date,
feet.
northpoint,
and scale.
Number for each proposed lot to be created.
The location of each tree within the' proposed
subdivision area, and an indication as to
if any, are to be removed.
(L) Location and outline to scale of each existing
buildi h ng in the
area to be subdivided, which
will' not be removed or demoljshed in the
development of the property.
Designation by.
cation
letter, for' purposes of identifi-
of any street within the proposed sub-
division..
(N) All new lots to
.shall be located
the natural cont
In : the;.. event it
to create a
be graded in the subdivision
on the land so as to follow
ours asclosely as possible
is necessary to cut and fill
pad for building site, the.amount
cut shall be equal to the amount of fill
and if unequal, the proposed amount of cut and
fill shall be set
There shall
ing.. sites,
large enough
foot graded building pad.
out on the map.
be no:pregrading of lots, or build -
but each building site should be
to accommodate a 12,000; square
There shall be
•
shown on said map the required grading for
new or improved roads and there shall be
filed with said map a preliminary road pro-
file of all roads in, the subdivision.
The Board of Directors require the following a"s' a condition
of approval if, in the opinion of the Board, the location
and nature of the land to be subdivided indicates the need
for such improvements:
(A) Improvement of roads and driveways with inverted.;.
shoulders; all new roads to meet the specifications
of the City of Rolling Hills..:'
(B) ° All utilitiesshall.` be installed underground as
required by Subdivision Ordinance No. 67
of the City of Rolling Hills;
(C) Access to the properties is to connect with
existing or proposed roads outside the subdivision;.
(D) The subdivider shall convey to the Association:
non-exclusive easements over all roads and drive-
ways andother, easements over parcels of land
for bridle trail andpublic utility purposes;
Submission of percolation tests or other in-
formation concerningthe design of individual
sewage disposal systems and other utilities
and ; the installation of . fire hydrants as re-
commended by the Fire Chiefof the City of Roll-
ing Hills;
(F) Erosion control planting and structures with
provisionfor the maintenance of planting un-
til growth is established;
(G) Support of cut and fill slopes by adequate
retaining walls of concrete or masonry or
other material approved by the City Engineer
of the City of Rolling Hills;
(E)
4.
(H) On -site and off -site drainage and drainage.
structures, including underground pipelines
necessary to the proper use and protection of
driveways, roads and other property;
(I) Widening and improvement of existing roads abut-
ting the subdivision;
(J) 0ff-tract improvements wherever, in the opinion
of the Board, such improvements are required
for the health, safety and welfare of the
prospective residents of the subdivision or
where, conditions necessitatingsuch improve-
ments are caused or ;aggravated by the proposed
subdivision;
(K) Submission of . a final grading ` plan showing
the finished -grading pad of all areas, and the
location of all proposed structures thereon,
the depth, extentand slope of all driveways;
(L) Cuts shall not besteeper in slope than two
horizontal to one vertical. Board of Directors
may require the excavation to be made with a
cut face flatter than two horizontal to one
vertical, if it finds it necessary for stability,
and safety;
(M) All fill slopes, shall not be steeper than two
horizontal to one vertical.
(1) All slopes` shall be held to a maximum
height of 30 feet and landscaped to
(2)
the satisfaction of 'the Landscape
Committee of. the Rolling Hills
Community. Association:
Where practical the slopes -shall be cut
and filled to resemble natural and/or
rolling contours.
5.
(0)
(N) All rubbish debris and other foreign material,
shall be removed from the property to besub.
divided and/or a certificatefrom the Los.
Angeles. County Fire Department that the pro-
perty is free of fire hazard.
Unless otherwise provided for to the contrary,
by a Declaration. of Restriction covering the
real property proposed to be subdivided, each
new building site or lot in. said subdivision
shall have a minimum area of not less than one
acre. In computing the minimum area set forth
above, there shall be excluded from the area
of each building site or lot the following:
(1) That portion : of said lot _ orbuild-
ing site locatedwithin any road ease-
ment adjacent to or adjoining the
boundary or boundaries of said lot or
building site; and.
(2) Driveways or roadways which provide
ingress and/or egress to each new lot
or building site in the subdivision.
Each new lot or building site to be created by
the subdivision shall be one continuous parcel
of land, and shall not be divided or separated
byexisting roads or roadways or proposed roads
or roadways which are designated as private
streets on the map of said proposed subdivision.
VI. The following, among others, may be cause for disapproval
of a subdivision:
(A) Lack of adequate width or improvement of access
roads to the property;
(B) Creation of a land -locked lot or building site
wwi„thout fronra e on a road or gther apprnv0
ingress nd'egress from a road;;
Cuts and fills ..having
such ;steep slopes or
great heights as to be;"unsafe under the
stances or unattractive to view;
(D) Grading or construction work on any proposed
road or building site. Grading or construc-
tion work shall not.. be commenced' prior to the
approval of the subdivision by the Board of
Directors and the recording of a Modification
Agreement creating a building site on each of
said proposed lots or parcels of land in said
subdivision;
Potential creation of
a:hazard to:life or
property from floods, fire or other'catastrophy
) Non-conformance with any officially adopted
general plan of the City of Rolling Hills;
(G) Creationof a lot or lots which have
of depth to width in excess of three to one;
(H) Lotsor building siteswhich require the
location of the building pad in a canyon.
There shall be filed with the Association Manager along
with the subdivision map, a landscaping plan showing all
trees, shrubs or ground cover (and the type thereof) to
be planted itt said subdivision Said plan shall provide
for ground cover on all cut and fill in slopes on roads
and driveways and must be approved by the Landscape
Committee prior to the approval of said map
(A) The boundaries of all easements on the peri-
meter of each lot in the subdivision shall not
be less than ten feet in width.
(B) In the event any of the perimeter easements
located on the boundary lines of the lots ::in
thesubdivision.are required for bridle trails.
fire breaks, or as temporary passageways
for motorized or maintenance equipment or
vehicles, such easements shall be cleared and.,..
graded to readily permit such use.
(C) Easements or rights of way for new roads or
the widening of existing roads in the sub-
division shall include a strip of land ten,
feet wide, with a slope of not more than
five degrees horizontally. Said strip of
land may be located on either side ofthe
roadway.
(D) Subdivider shall`. enter into an agreement
with the Association whereby, in consider-
ation of the approval of the "subdivision,.
the subdivider shall agree to furnish all.
necessary equipment to complete the improve-
ments specified in Paragraphs ' (A) , (B) ,
(C) above, and to complete the work in
connection with said improvements within
the time specified in the agreement Said
agreement shallbe secured by a good and
sufficient improvement security which shall
be one or more of the following:
1 A cash deposit with the Association:
2 A bond for one or more duly author-
ized corporate sureties; or
3. An instrument of credit from one
or more financial institutions sub-
ject to regulation by the State of
of California or the federal govern-
ment, pledging that the funds necess-
ary to complete the improvements
are on deposit and payment guaran-
teed, and; agreeing thatthe funds
designated:by theinstrument shall
become trust funds for the purposes
set forth in the instrument. Said
improvement security shall be in
amounts. as follows
(i) An amount determined by the
Board of ' Directors of the Association
of not less than 100% of the total
estimated costs of the improvement,,'
and conditioned upon the -faithful.
performance of the. agreement or con-
tract, or
(ii)_ An additional amount of
100% of the total estimated cost
of improvement securing' payment to
the contractor, for subcontractors
and to persons renting equipment or
furnishing labor. or materials to
them for the improvement .
VIII. The Association, Manager, upon receipt of the, application
and' map, will 'place the matter upon the agenda of the next
regular meeting.of the Board of Directors.
shall'. then review the application
thirty y (30) days thereafter fix a time
public hearing to determine if said proposed division of
land should be approved,
disapproved. Prior to the date of the holding of the
public. hearing, the Board
all owners of property within five hundred
of the exterior boundaries of the property soughtto be
divided, a notice of the time and place of the holding
of the public hearing. Said notice shall also state
the location of the property sought to be divided,
the owner thereof, the number of lots in said proposed
subdivision, and notice that a plan of saidproposed
subdivision is on file at the Association office for
examination prior to the public hearing.
IX. Reserved
X. Reserved
XI. At that public hearing the Board of Directors shall:
a) Invite comment from members present;
b) Cause to be recorded in the minutes of the
hearing the substance of the, views of each
speaker, andshall identify in the minutes
all correspondence receivedin connection with
the matter;
Cause to be identified in the minutes all
prior communication with, and considerations
concerning the matter by the Architectural
Committee and/or any other official body of
the community.
XII. Within forty-five days after the holding of the public
hearing, the Board of Directors shall consider all in-
formation and exhibits presented at the public hearing,
and shall consider all subsequent information which has
been communicated, to the Board, The Board:. shall then
make one of the following decisions: Approving, con-
ditionally approving, or disapproving the proposed sub
division. Within five days thereafter, the Board shall
•cause written notice of its decision to be mailed to
the subdivider and to all owners of property within
five hundred feet of the exterior boundaries of said
proposed subdivision.
The Board shall have authority to employ an independent``
engineer to advise and counsel the Board as to the merits
or demerits of the subdivision, before making a decision
If the application, for the proposed subdivision is
approved by the Board, the application shall within one.
hundred eighty (180) days from the date of approval obtain.
the written consent on a form approved by the Board en-
titled "Agreement and Consent re Amendment of Local Res-
trictions
and of Deed Restrictions", duly executed and
notarized, of the owners of.record of not less than 2/3
land held in private ownership within five
hundred (500) feet in any direction from. the exterior
boundaries of the property sought to be divided and shall,
within that same period, present to the Association
Manager, the executed document setting forth that consent.
Said Agreement shall provide that the same shall
become null and void and of no further force or
effect unless a final subdivision map covering
the property described in said Agreement shall
be recorded within thirty-six (36) months from
the date of the recording of said "Agreement
and Consent re Amendment of Local Restrictions"
as herein provided.
Said Agreement shall describe by metes and
bounds all newly created building sites in
the subdivision. : Each description, of a build -
site shall be approved by Title Insurance
and Trust Company as to its correctness and
form, before being incorporated into said Agree-
ment.
XIV. If the proposed subdivision is disapproved, the Board
shall not consider a subdivision of the same land for
a period of one year from the date of decision by the
Board. All new applications for the subdivision of
land previously denied by the Board shall comply with
this Resolution.
Upon receipt of the Agreement, the Association Manager
shall request that the applicant obtain an administra-
tive certification from a qualified title insurance
company that said title insurance company has determined,
based upon information from an engineering company as
to owners of record and its examination of applicable
assessor's map books, that the persons having executed.
the consent document are in fact as of that date of
said administrative certification the owners of record
of not less than 2/3 in area of all lands held in private
ownership within five hundred (500) feet in any direction
from the exterior boundaries of the property concerning
which the modification is sought to be made.
XVI. If said administrative certification
XVII.
is executed by
the titlecompany and attachedto the Agreement, the.
applicant shall be notified immediately and shall there-
after-, within thirty (30) days, pay to the Association
additional fees in accordance with the following fee
schedule:
First 3 building
sites
Next 5 building sites
building sites.
All additional building°
sites over 13
$ 500..00 per site
$ 550..00 per site
$ 600.00 per site
$ 650..00 per site
After.payment of, all fees by applicant, and at the next
regular Board meeting thereafter, the Board will determine'.
12.
'has received adequate evidence of
the provisions of Article XII
determines, will then authorize by
formal resolution, execution of its officers of a
Modification Agreement to provide for the additional
building sites requested in the proposed subdivision.
XVIII. The Association, by approving the proposed subdivision,
does not warrant or represent to the applicant that
Palos Verdes Properties or any other necessary party
will execute the Modification Agreement, to
additional building sites.
XIX. The times specified in the Resolutionfor the performance
of any act by either the Architectural Committee or. the
Board of Directors of the Association may be extended
with the consent of the applicant.
create the
BE IT FURTHER RESOLVED that all prior policies, reso
lutions, rules and regulations heretofore enacted, passed and
approved by prior Boards of Directors of the Association, regard-
ing the division or creation of additional building sites, are of
no further force and effect and are disapproved.
PASSED, APPROVED AND ADOPTED this
November,1978
ATTEST:
/s/ David Bray
16th day of
is/ 'Joan W..:Saffo
President of the Board of Directors.
of the Rolling Hills Community
Association of Rancho Palos Verdes
Secretary of the: Board of Directors
11
INFORMATION SHEET
ROLLING HILLS COMMUNITY ASSOCIATION
SUBDIVISION PROCEDURES -
Property owner and Civil Engineer are referred to Resolution Number
131 "A Resolution of the Board of Directorsof the Rolling Hills
Community. Association Concerning the Divisionof Property under the
Jurisdiction of the Rolling Hills Community Association".
Filing Subdivision Applications:
1) Application Form
2) Six copies of map of proposed subdivision
3) One copy of map in color showing that each lot in the sub-
division will accommodate the development of a residential
building. This map is for information only and does not
establish a fixed location of a residence or bind the Archi-
tectural Committee as establishing a fixed location for a
residential building.
4) Payment of filing fee based upon the following schedule:
$700 for a .map of 3 lots or 1
$500 for each additional lot in excess of three
The proposed subdivision is placed on the agenda of the Board of
'Directors. One copy of the map is given to the Caballeros Trail
Chairman for a recommendation regarding trails.
The Board of Directors`, will schedule a Public Hearing which is noticed
to owners within 500 feet of the exterior boundaries of the property
proposed., for subdivision.
If the subdivision is disapproved, the Board shallnot consider a sub-
division of the same land for a period of one year from the date of
decision of the Board.
If the subdivision is approved by the Board of Directors, the sub-
divider shall have an attorney prepare the "Agreement" and Consent
re: Amendment of Local Restrictions and of Deed Restrictions". That
document must contain the signatures of the owners of two-thirds of the
land lying within 500 feet of the exterior boundary of the subdivision
which must be guaranteed by a Certificate from a qualified Title Company.
A "Deed of Easements" to the Rolling Hills Community Association shall,
also be prepared and; delivered for all perimeter, private road and
bridle trail easements within the subdivision.
Before executionof the Amendment of Restrictions, there is a final fee
to be paid according to the following schedule:
First building sites
Next 5 building sites
Next 5 building sites
All building sites over 13
$500 per site
550 per site
600 per site
650 per site
After fees are paid, the Deed of Easements are delivered to the Assoc-
iation. The documents are executed by the President and Secretary of
the Rolling. Hills Community Association and recorded. The Association
keeps a conformed copy of the Amendment of Restrictions_. and returns
the original to the subdivider. The original Deeds of Easements are
kept in the Association files.
The Amendment of Restrictions shall become null and void unless a final
subdivision map covering the property described shall be recorded
thirty-six (36) months from the date of the recording of the Amendment.
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Conwrenl-Croo ?vnmber
2) Correspondene..t.
3)Connm.•4rom ArCh,leeF-
Ura1 tommi Ike ocher
oCciesatS.
'DianninOgOmriir t r\
rneei J1cx ffe.o_
Open l o ►�s,.bl iC
Considers -lcshrrlorj
and rqD«-}(s) Crr&n
l
l,J (Alert
mailed -ice all panics
involved
5 days `O 'Board's
d eGsiorl •
ffal
ro
XD
na4:P Jai `t
0-P*(v.,.)`:‘,Pefe'k
Ciy muS•l
2pprovc /c1lScliaprcwe.
or erndiiioralhN' appro.)�
t. maps in den c\ay5
or at r,es r /Ft4 u1ar
1tethir tk- Dom is
A 14 Lb
N
N,
'pisapproved
'(card Shall nut'
consider a sub -
diiisIor GC 4 -
ht -Same Nand I yr
-From -1771e, oC-Dee,5ic
T
AP PC
1-kear inc; he.icl
3D dayS
oC 11;1. of Orel.
-(esltrnor,y heard.
9tGSior1 "'j in 10day;,
- ,r- :(3) r p urns
('/4'1-Eo l b+ t }pitzpred
464 by a C ed Cale:
ddivtrea -to 4
A841II'11,��0Y1-"&, r �n
,
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- -c- re.a5S113 Cor
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Copy 0' -17e. ?..A kan .4-
rr `Plc.po(+ irav kd
►iiCan aS (),e11 I
iayi
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1re:4u:wed -Ce. is p ct4-o.
1ky Cter k, . Car b mom.,
_Til.' opt i C21 _or op(AFF'f1:)i
Application 6 fee to
Planning Commission
with grounds 6 facts
to Justify granting
of permit. (If only
'.minor changes.mey
be granted ex-parte)
Review by City Mgr. 6 -
Planning Commission.
If ,Facts' seem to
Justify processing
the:Planning Commis-
sion will set date
for hearing in the
order it was received.
EXPIRATION
Permit must be used
within -one '(1) year
of approval or.else .•
it becomes null 6
void. ANy construc-
tion must be completed
within.this.one year
period.
Decision by Council is
made by majority.vote.
This decision is final.
and conclusive.
Certified copy to
all parties.
Not less
then 10
days. not
more than
60 days
VARIANCE & CONDITIONAL USE PERMIT
PUBLIC HEARING.
Testimony from all
interested parties.
If all testimony can-
not be heard in one'
meeting. it wil be
continued as needed.
Less than
25 days '
from" con-
clusion of
hearing(s)
FORMAL REPORT
includes:
facts 6 reasons for
approval/disapproval
summary of hearing(s)
recommendations
limitations (if any)
Application and permit
filed consecutively
and permanently
recorded in the files
of the Planning
Commission.
- If e.'new hearing is
determined.. the public
and/or. applicant may
present new or addi-
tional evidence for or
against said application.
The City Council reviews
the complete file (appli-
cation, record of.testi-
mony, etc.) No new
evidence to be submitted.
Council -will make its
final decision'or deter-
mine another public
hearing is in order.
10 days
or less
not, -less
than 20
days
-NOTICE
Copy of decision
6 formal report
mailed to appli
cant as well as
those in opposi-
tion (if.any), the
City- Manager. and
the City Council.
Approved
Denied
AFFIDAVIT OF ACCEPTANCE
Permit ie not•effective
until the applicant
executes an affidavit of
acceptance to be recorded
with the County Recorder.
Declares applicant is
aware and. accepts all
conditionsof permit.
APPEAL
The decision of the Planning
Commission is final,.conclu-
save and effective 20 days
after notice unless an appeal
is filed in writing.and
required fee.is paid. to
City Clerk. Can be made by
applicant or those opposed.
PROPERTY IMPROVEMENT
Three (3) sets of plans ,
('4" to '1 ' scale) prepared
by'a Certified California
Architect delivered to
the Rolling Hills
Administration Building
outlining the scope and
design of improvements.
Two (2) copies of the plans
submitted to the Architectural
Committee for review. Meetings
are the 1st & 3rd Tuesdays of
each month. Plans should be
filed by 12 noon on the
Thursday preceding the meeting.
One (1) copy of preliminary
improvement plans to the
City Manager's office for
review with respect to the
City of Rolling Hills'
Zoning and site requirements.
Denied
Approved
Denied -..-
Appeal to. the Board of Directors
Of the Association in writing..
The Board will -review the plans
at their next scheduled meeting
and make a final decision. by
majority vote.
Four (4) sets, of final drawings
are to be submitted to the Association.
.(Two (2) are to be stamped for
submittal to Los Angeles County: One (1)
for Association files and one (1) for
the Association Architectural
Inspector.)
If the City disapproves preliminary
plans due to zoning or site
violations, the applicant may
request a variance or conditional
use permit.
c,
. k bri t pplica-icn I
a ') copies 426‘t vision
map wl relevan+ ►r v
-} -fie es * Asoc;►ahon
Ma�aoser.
ay,d
Cces c �e► iv.
,503dty►s►on Hap �-
F.Les C,i
,N,
Owner / S.4.bd.%Cider
-tabard
or9iaor V vie-rt3
re_op, 16r
tme ¢` 1act. fie --tom
1--1001 ic.
C:t tic. C a\y l)e s
n zp and na esI
r rmuc h
Ccnd;-iCr s /1-110644
Cth or, r u
s .bdlVtsto! i{ L o tncL<3
t
o d
'21 rrm
3)Cornm. orn
laannn►r c i`o(mac u
t
rne er-_ s
Opefl
Cc'n 1f er s rnonsy
�'�f k r�.por 4() r
Vi�.
1,\J ri 1 1\Sc -i
r �rl d -b all parties
involved t�(-1-h►n
5 days 0C *-3 .8`.5
(� CC.r s►or\
CAN C0.x1-1 t ,h
or ► 'r" f f c Lx lr
nr :Y`ZC,-. ► C
U r-. 5�"` 4y'i iC,.
r U
tsapproved
Ord 3ha1\ (-)ck
risider a sub -
i i orl e
i te. \a►r-d "61 yr
dm `P. ' oC- ectsic ;
PZ
rejr held
--� W i4htfl .0 days
b _A t tne. oo appeal.
lis-hy:florl heard
t 9e.ct1.on isr‘ 10day5,