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2500 Planning - Commission AppointmentsCITY PLANNING COMMISSIONERS Historical List 1s` organizational meeting was held on February 18`h, 1958. The duty of the Commission was to develop a master zoning plan and precise plan prior to August 25, 1958. 1958 James R. Friend, Chairman, Manley Natland, Vice Chairman Sam Good, William Kinley, Corrine Fay, Thomas Murphy, Ted Roach (resigned in April, 1958). 1959 Thomas Murphy, Chairman Corrine Fay, Manley Natland, Sam Good, Richard Learned. 1960 Thomas Murphy, Chairman, Manley Natland, Vice Chairman Corrine Fay, Sam Good, Richard Learned. 1961 Thomas Murphy, Chairman, Manley Natland, Vice Chairman Corrine Fay (until 6/61), Sam Good, Robert Gray, Raymond Mahan (since 6/61). 1962 Sam Good, Chairman, Manley Natland, Vice Chairman Ralph Blakey, Robert Gray, Raymond Mahan. 1963 Manley Natland, Chairman Sam Good (until 10/63), Raymond Mahan, Ralph Blakey, Robert Gray, Vernon Fay (since 11/63). 1964 Robert. Gray, Chairman Raymond Mahan, Ralph Blakey, Vernon Fay (until 05/64), Grace Hill, Godfrey Pernell (since 07/64). 1965 Raymond Mahan, Chairman Robert Gray, Ralph Blakey, Godfrey Pernell, Grace Hill. 1966 Grace Hill, Chairwoman Raymond Mahan, , Godfrey Pernell, James Z. Ziegler, Edward L. Pearson. 1967 Grace Hill, Chairwoman Raymond Mahan, Godfrey Pernell, Edward L. Pearson, Raymond Schaefer. 1968 Godfrey Pernell, Chairman Raymond Mahan, Edward L. Pearson, Raymond Schaefer, Joan Saffo. 1969 Godfrey Pernell, Chairman Raymond Mahan, Edward L. Pearson, Raymond Schaefer, Joan Saffo. 1970 Godfrey Pernell, Chairman Thomas Heinsheimer, Raymond Mahan (until 06/70), Raymond Schaefer, Joan Public: EWA: MASTERS: PLANNING COMMISSIONERS -historical list.doc Page 1 of 5 Saffo, Philip Battaglia (since 11/70). 1971 Godfrey Pernell, Chairman Thomas Heinsheimer, Raymond Schaefer, Joan Saffo, Philip Battaglia. 1972 Godfrey Pernell, Chairman Thomas Heinsheimer (resigned 4/72), Raymond Schaefer, Joan Saffo, Philip Battaglia (resigned 4/72), James Johnston (since 5/72), Sidney Morse (since 5/72). 1973 Godfrey Pernell, Chairman William Field, James Johnston, Sidney Morse, Joan Saffo, 1974 Godfrey Pernell, Chairman William Field, Carol Hanscom, James Johnston (until 5/74), Joan Saffo (until 5/74), Jody Murdock (since 5/74), Forrest Riegel (since 5/74). 1975 William Field, Chairman Carol Hanscom, Jody Murdock, Forrest Riegel, John Stern. 1976 Forrest Riegel, Chairman William Field, Carol Hanscom, Jody Murdock, John Stern. 1977 Forrest Riegel, Chairman William Field, Carol Hanscom, Jody Murdock, John Stern. 1978 Carol Hanscom, Chairman, William Field, Jody Murdock, Allan Roberts, Kenneth Watts. 1979 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1980 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1981 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1982 Kenneth Watts, Chairman Cliff Bundy, William Field, Carol Hanscom, Allan Roberts. 1983 Allan Roberts, Chairman Cliff Bundy, William Field, Roger Frost, Evie Hankins. 1984 Allan Roberts, Chairman Cliff Bundy, William Field, Roger Frost, Evie Hankins. 1985 Allan Roberts, Chairman Page 2 of 5 Public: EWA:MASTERS:PLANNING COMMISSIONERS -historical list.doc Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1986 Allan Roberts, Chairman Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1987 Allan Roberts, Chairman Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1988 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1989 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1990 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1991 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1992 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1993 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1994 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. 1995 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. 1996 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. Commissioner Betsy Raine passed away in May, 1996 1997 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 1998 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 1999 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 2000 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. Public: EWA:MASTERS:PLANNING COMMISSIONERS -historical list.doc Page 3 of 5 • 2001 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 2002 Evie Hankins, Chairwoman Loren DeRoy (08/2002), John Margeta, Roger Sommer, Arvel Witte. 2003 Evie Hankins, Chairwoman Loren DeRoy, John Margeta, Roger Sommer, Arvel Witte. 2004 Arvel Witte, Chairman Loren DeRoy, Evie Hankins, John Margeta, Roger Sommer. 2005 Roger Sommer, Chairman Loren DeRoy, Evie Hankins, John Margeta, Arvel Witte. 2006 Loren DeRoy, Chairwoman Evie Hankins, Richard Henke, Roger Sommer, Arvel Witte. 2007 Arvel Witte -Chairman Roger Sommer — Vice Chairman, Evie Hankins, Richard Henke, Loren DeRoy. Jill Smith, appointed 7/23/2007. Jill Smith replaced Evie Hankins (Hankins passed away). 2008 Roger Sommer — Chairman Richard Henke — Vice Chairman, Loren DeRoy, Jill Smith, Arvel Witte. 2009 Richard Henke, Chair Loren DeRoy - Vice Chairperson, Jill Smith, Arvel Witte, Jeff Pieper, appointed 2/23/2009. Jeff Pieper replaced Roger Sommer when Roger's term expired. 2010 Loren DeRoy, Chairwoman (until August 2010) Jill Smith, VC, Richard Henke, Jeff Pieper, Brad Chelf (appointed 4126/2010 filled unexpired term). Commissioner Witte resigned in April, 2010. 2011 Jill Smith, Chairperson (until August 2011) Jeff Pieper- Vice Chair, Brad Chelf, Loren DeRoy, Richard Henke. 2012 Jeff Pieper — chair (Committee reorganized in August 2011) Brad Chelf-Vice Chair, Richard Henke, Leah Mirsch (1/1/12), Jill Smith. Leah Mirsch replaced Loren DeRoy who resigned as of 1/1/12 when her term expired. 2013 Brad Chelf-Vice Chair, Richard Henke, Leah Mirsch, Jill Smith. Jeff Piper elected to City Council on 3/5/13 (served on the Planning Commission) 2/23/09 — 3/5/13) PUBLIC: EWA:MASTERS:PLANNING COMMISSIONERS -historical list.doc Public: EWA:MASTERS:PLANNING COMMISSIONERS -historical list.doc Page 4 of 5 • 2014 Brad Cheif- Chair, Jill Smith — Vice Chair, Leah Mirsch, Micheal Gray, Gregg Kirkpatrick 2015 Brad Chelf- Chair, Michael Gray — Vice Chair, Sean Cardenas, Gregg Kirkpatrick, Jill Smith Leah Mirsch elected to City Council in March 2015, served on the Planning Commission 1/1/12 — 2/17/2015). Sean Cardenas appointed 6/8/2015. public:Planning Commission: Planning Commissioners -historical list.doc public:Planning Commission: Planning Commissioners -historical list.doc Page 5 of 5 PC 12/17/2013 ORGANIZATION Planning Director Schwartz stated that due to Commissioner Henke's resignation and the appointment of a new Planning Commissioner, the Commission should select a new Vice Chair as well as appoint one additional member to the Committee on Trees and Views. SELECTION OF A VICE CHAIRPERSON TO THE PLANNING COMMISSION Commissioner Mirsch moved that the Planning Commission appoint Commissioner Smith to serve as Vice Chair of the Planning Commission. Commissioner Gray seconded the motion, which carried without objection. SELECTION OF A MEMBER TO THE COMMITTEE ON TREES AND VIEWS Commissioner Gray moved that the Planning Commission appoint Vice Chairperson Smith to serve as a member of the Committee on Trees and Views. Commissioner Mirsch seconded the motion, which carried without objection. It was noted that an alternate should be selected should conflict arise due to proximity. Vice Chairperson Smith moved that the Planning Commission appoint Commissioner Gray to serve as an alternate member of the Committee on Trees and Views. Commissioner Kirkpatrick seconded the motion, which carried without objection. CITY PLANNING COMMISSIONERS Historical List 1st organizational meeting was held on February 18th, 1958. The duty of the Commission was to develop a master zoning plan and precise plan prior to August 25, 1958. 1958 James R. Friend, Chairman, Manley Natland, Vice Chairman Sam Good, William Kinley, Corrine Fay, Thomas Murphy, Ted Roach (resigned in April, 1958). 1959 Thomas Murphy, Chairman Corrine Fay, Manley Natland, Sam Good, Richard Learned. 1960 Thomas Murphy, Chairman, Manley Natland, Vice Chairman Corrine Fay, Sam Good, Richard Learned. 1961 Thomas Murphy, Chairman, Manley Natland, Vice Chairman Corrine Fay (until 6/61), Sam Good, Robert Gray, Raymond Mahan (since 6/61). 1962 Sam Good, Chairman, Manley Natland, Vice Chairman Ralph Blakey, Robert Gray, Raymond Mahan. 1963 Manley Natland, Chairman Sam Good (until 10/63), Raymond Mahan, Ralph Blakey, Robert Gray, Vernon Fay (since 11/63). 1964 Robert Gray, Chairman Raymond Mahan, Ralph Blakey, Vernon Fay (until 05/64), Grace Hill, Godfrey Pernell (since 07/64). 1965 Raymond Mahan, Chairman Robert Gray, Ralph Blakey, Godfrey Pernell, Grace Hill. 1966 Grace Hill, Chairwoman Raymond Mahan, , Godfrey Pernell, James Z. Ziegler, Edward L. Pearson. 1967 Grace Hill, Chairwoman Raymond Mahan, Godfrey Pernell, Edward L. Pearson, Raymond Schaefer. 1968 Godfrey Pernell, Chairman Raymond Mahan, Edward L. Pearson, Raymond Schaefer, Joan Saffo. 1969 Godfrey Pernell, Chairman Raymond Mahan, Edward L. Pearson, Raymond Schaefer, Joan Saffo. 1970 Godfrey Pernell, Chairman Thomas Heinsheimer, Raymond Mahan (until 06/70), Raymond Schaefer, Joan Saffo, Philip Battaglia (since 11/70). 1971 Godfrey Pernell, Chairman Thomas Heinsheimer, Raymond Schaefer, Joan Saffo, Philip Battaglia. 1972 Godfrey Pernell, Chairman Thomas Heinsheimer (resigned 4/72), Raymond Schaefer, Joan Saffo, Philip Battaglia (resigned 4/72), James Johnston (since 5/72), Sidney Morse (since 5/72). 1973 Godfrey Pernell, Chairman William Field, James Johnston, Sidney Morse, Joan Saffo, 1974 Godfrey Pernell, Chairman William Field, Carol Hanscom, James Johnston (until 5/74), Joan Saffo (until 5/74), Jody Murdock (since 5/74), Forrest Riegel (since 5/74). 1975 William Field, Chairman Carol Hanscom, Jody Murdock, Forrest Riegel, John Stern. 1976 Forrest Riegel, Chairman William Field, Carol Hanscom, Jody Murdock, John Stern. 1977 Forrest Riegel, Chairman William Field, Carol Hanscom, Jody Murdock, John Stern. 1978 Carol Hanscom, Chairman, William Field, Jody Murdock, Allan Roberts, Kenneth Watts. 1979 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1980 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1981 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1982 Kenneth Watts, Chairman Cliff Bundy, William Field, Carol Hanscom, Allan Roberts. 1983 Allan Roberts, Chairman Cliff Bundy, William Field, Roger Frost, Evie Hankins. • 1984 Allan Roberts, Chairman Cliff Bundy, William Field, Roger Frost, Evie Hankins. 1985 Allan Roberts, Chairman Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1986 Allan Roberts, Chairman Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1987 Allan Roberts, Chairman Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1988 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1989 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1990 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1991 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1992 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Alien Lay, Betsy Raine. 1993 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1994 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. 1995 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. 1996 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. Commissioner Betsy Raine passed away in May, 1996 1997 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 1998 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 1999 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 2000 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 2001 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 2002 Evie Hankins, Chairwoman Loren DeRoy (08/2002), John Margeta, Roger Sommer, Arvel Witte. 2003 Evie Hankins, Chairwoman Loren DeRoy, John Margeta, Roger Sommer, Arvel Witte. 2004 Arvel Witte, Chairman Loren DeRoy, Evie Hankins, John Margeta, Roger Sommer. 2005 Roger Sommer, Chairman Loren DeRoy, Evie Hankins, John Margeta, Arvel Witte. 2006 Loren DeRoy, Chairwoman Evie Hankins, Richard Henke, Roger Sommer, Arvel Witte. 2007 Arvel Witte -Chairman Roger Sommer — Vice Chairman, Evie Hankins, Richard Henke, Loren DeRoy. Jill Smith, appointed 7/23/2007 Jill Smith replaced Evie Hankins (Hankins passed away). 2008 Roger Sommer — Chairman Richard Henke — Vice Chairman, Loren DeRoy, Jill Smith, Arvel Witte. 2009 Richard Henke, Chair Loren DeRoy - Vice Chairperson, Jill Smith, Arvel Witte, Jeff Pieper, appointed 2/23/2009. Jeff Pieper replaced Roger Sommer when Roger's term expired. 2010 Loren DeRoy, Chairwoman (until August 2010) Jill Smith, VC, Richard Henke, Jeff Pieper, Brad Chelf (appointed 4/26/2010 filled unexpired term). Commissioner Witte resigned in April, 2010. 2011 Jill Smith, Chairperson (until August 2011) Jeff Pieper- Vice Chair, Brad Chelf, Loren DeRoy, Richard Henke. 2012 Jeff Pieper — chair (1S` time, Committee reorganized in August 2011) Brad Chelf-Vice Chair, Richard Henke, Leah Mirsch (1/1/12), Jill Smith. Leah Mirsch replaced Loren DeRoy who resigned as of 1/1/12 when her term expired. PUBLIC: EWA:MASTERS:PLANNING COMMISSIONERS -historical list.doc ORDINANCE NO. 305: AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE PLANNING COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. (SECOND READING AND ADOPTION) ORDINANCE NO. 306: AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE ADVISORY TRAFFIC COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE. (SECOND READING AND ADOPTION) City Manager Dahlerbruch reported that the City Council introduced the ordinances at their last meeting and that it is presented this evening for second reading and adoption. Hearing no discussion, Mayor Black called for a motion. Councilmember Heinsheimer moved that the City Council waive further reading and adopt Ordinances No. 305 and 306. Councilmember Pernell seconded the motion which carried unanimously. REORGANIZATION OF THE PLANNING COMMISSION City Manager Dahlerbruch presented the staff report outlining the procedures for the reorganization of the Planning Commission. Commissioner DeRoy nominated Commissioner Sommer to serve as Chairman of the Planning Commission for FY 2007-2008. The nomination was seconded by Commissioner Henke and carried unanimously by those Commissioners in attendance. Commissioner Smith nominated Commissioner Henke to serve as Vice Chairman of the Planning Commission for FY 2007-2008. The-: nomination was seconded by Commissioner DeRoy and carried unanimously by those Commissioners in attendance. AvIATTERS FROM MEMBERS OF THE CITY COUNCIL CONSIDERATION OF A REPORT FROM THE PERSONNEL SUBCOMMITTEE REGARDING AN APPOINTMENT TO THE PLANNING COMMISSION (ORAL) Councilmemer Lay reported on the interviews of six applicants for the vacancy on the Planning Commission. He said that they were all very qualified and that it was a very difficult decision. He reported that the Committee is recommending that the City Council appoint Mrs. Jill Smith to fill the unexpired term on the Planning Commission. Councilmember Lay moved that the City Council appoint Mrs. Jill Smith to fill the unexpired vacancy on the Planning Commission. Councilmember Pernell seconded the motion which carried unanimously by those Councilmembers in attendance. It was suggested that the other five candidates be engaged in other community activities and perhaps serve as a focus group for topics identified by the City Manager. Councilmember Pernell commented on responses from the City regarding underground utilities. City Manager Dahlerbruch reported that an article had been placed in the citywide newsletter regarding the value of underground utilities. He reported that ten residents had responded and that a meeting with interested parties and a utility consultant is being planned to address underground utility questions. He said that this meeting would be advertised in the citywide newsletter. PLANNING COMMISSION VACANCY City Manger Dahlerbruch presented the staff report and letter from Evie Hankins. He indicated that Mrs. Hankins is retiring from her service of the Planning Commission due to her health. He provided a timeline for the appointment of a new commissioner. Following brief discussion, the City Council accepted the resignation of Planning Commissioner Evie Hankins and directed staff to invite Mrs. Hankins to be acknowledged at the June 11 joint meeting of the Planning Commission and City Council. Staff was also directed to begin the process of advertising for the vacancy with the goal of filling the position for the July Planning Commission meeting. It was suggested that those interested in submitting letters of interest should attend the joint meeting of the City Council and Planning Commission on Monday June 11, 2007 beginning at 5:00 p.m. NEW BUSINESS CONSIDERATION OF RE -APPOINTMENT TO THE ROLLING HILLS PLANNING COMMISSION. Mayor Lay announced that Commissioners Hankins and Henke had expressed a desire to be re -appointed to the Planning Commission. In response to Councilmember Heinsheimer, Mayor Lay explained that it has been the policy of the City Council to re -appoint those persons expressing a desire to continue to serve on a City Commission or Committee. City Manager Dahlerbruch explained that the expiring terms of Commission and Committee members had been posted at City Hall as required by State law. Mayor Lay stated that as the City Council liaison to the Planning Commission that he had received indications that Commissioners Hankins and Henke are members in good standing and actively participate and contribute to the Planning Commission. Following a brief discussion regarding the current reappointment policy, Mayor Lay called for a motion. Councilmember Pernell moved that the City Council re -appoint Planning Commissioners Hankins and Henke each to a 3 -year term. Councilmember Hill seconded the motion which carried unanimously. CONSIDERATION OF REPORT REGARDING RECRUITMENT TO FILL AN UNEXPIRED TERM ON THE PLANNING COMMISSION. City Manager Nealis presented the staff report providing background regarding the vacancy on the Commission, advertisement of the vacancy pursuant to State law and information regarding the residents who submitted letters of interest. He indicated that the City Council traditionally directs the City Council Personnel Subcommittee to conduct interviews and make a recommendation to the City Council. City Manager Nealis reported that Planning Commissioner Arvel Witte suggested that the candidates be provided copies of the General Plan and Site Plan Review Check List to prepare for their interviews. There being no objection, this item was referred to the City Council Personnel Subcommittee to conduct interviews and make a recommendation to the City Council. PLANNING COMMISSION TERMS Three Year Date Appointed Terms ExpireFrom 1-96 Loren DeRoy 7-22-02 2005 (3 years) (Filed the unexpired term of Allan Roberts) Evie Hankins 1-24-83 2007 (2 years) John Margeta 7-29-96 2007 (2 years) (Filled the unexpired term of Betsy Raine) Roger Sommer 1-22-96 2006 (3 year) Arvel Witte 7-11-94 2005 (3 years) Roger Frost 5-23-83 Betsy Raine 5-09-88 Allan Roberts 7-02-78 planning\terms 1-14-04 1-01-96 4-25-96 (died) 5-01-02 Resigned — moved from the City. Served as Chairman from 4-26-83. a C1tya/,eollin9..41elo r INCORPORATED JANUARY 24, 1957 FRANK E. HILL Mayor B. ALLEN LAY Mayor Pro Tem JAMES BLACK, M.D. Councilmember BEA DIERINGER Councilmember JEFF PIEPER Councilmember November 25, 2013 Mr. Gregg Kirkpatrick 11 Southfield Drive Rolling Hills, CA 90274 Dear Mr. Kirkpatrick, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 Congratulations! At its meeting of November 25, 2013, the City Council appointed you to serve on the Rolling Hills Planning Commission effective December 17, 2013, for a four-year term expiring in January 2018. Councilmember Pieper, as the City Council liaison to the Planning Commission, along with all of us on the City Council, are available as a resource and to answer questions. At your earliest convenience, please call the City Manager, Ray Cruz, to schedule an orientation to the responsibilities and operations of the Planning Commission. Again, we are pleased to welcome you onto the Planning Commission and look forward to working with you. Sincerely, Frank E. Hill Mayor FEH:hl 11-25-13PCAppt-ltrs.docx c: Rolling Hills City Council 0 Printed on Recycled Paper . • ge-se Rolla/if qceii INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 9-A Mtg. Date: 11-25-13 TO: HONORABLE MEMBERS OF THE CITY COUNCIL FROM: CITY COUNCIL PERSONNEL COMMITTEE Mayor Frank Hill Council Member Jeff Pieper SUBJECT: CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR TWO APPOINTMENTS TO THE PLANNING COMMISSION. DATE: NOVEMBER 25, 2013 ATTACHMENTS: Letters of Interest (5 total in alphabetical order) RECOMMENDATION The City Council Personnel Committee recommends the re -appointment of Jill Smith and the appointment of Gregg Kirkpatrick to the Planning Commission to fill the positions that are expiring in January 2014. The new term will end January 1, 2018. BACKGROUND The terms of two Planning Commissioners, Richard Henke and Jill Smith will expire in January 2013. As such, in September 2013, upon direction from the City Council, the City began advertising for letters of interest from residents desiring to serve on the Planning Commission. The notice of the opportunities was included in the City newsletter and posted at City Hall for a month. As a result, five letters of interest were received including from one incumbent Commissioner, Jill Smith. Richard Henke has since submitted a letter or resignation. On November 18th, the City Council Personnel Committee conducted interviews with the candidates. • • DISCUSSION In alphabetical order, the following residents submitted letters of interest for serving on the Planning Commission; the information they submitted is attached. • Ralph Black (36 Saddleback Road) • Gregg Kirkpatrick (11 Southfield Drive) • Alexander Shipman (15 Caballeros Road) • Jill Smith (10 Georgeff Road) • Patrick Wilson (74 Portuguese Bend Road) The Personnel Committee was fortunate to have received many applications and to have had the opportunity to interview many exceptionally qualified applicants. Each applicant had specific experiences and perspectives that would serve the City well and constructively contribute to the challenging decisions and tasks of the Planning Commission. All the applicants demonstrated a commitment to the community, a desire for preserving the community's character, and an interest in "giving back" to the City. However, after much consideration, knowing just two individuals could be selected, the Committee recommends Jill Smith and Gregg Kirkpatrick for the appointment to four-year terms expiring in January 2018. Having the experience of being on the Commission, with continued interest in serving and having a history of providing valuable input, the Committee feels that Jill Smith should be re -appointed; and based on the information received from the applicant and during the interview, Gregg Kirkpatrick stood out as having the background, demeanor, interest and vision to be an effective Commissioner; the ability to work well with the existing Commissioners; and was knowledgeable of existing issues facing the Planning Commission. NOTIFICATION The applicants for the Planning Commission have been advised that the City Council will be considering the appointment at its meeting of November 25, 2013. CONCLUSION The City Council Personnel Committee recommends that the City Council consider its nomination of Jill Smith and Gregg Kirkpatrick for appointment to the Planning Commission. The Personnel Committee furtherrecommends that under the Mayor's signature, a letter be sent to the applicants not selected encouraging their application in the future. RC:hl { r(2 J. RALPH BLACK, M.D., INC. 36 SADDLEBACK ROAD ROLLING HILLS, CALIFORNIA 90274-5141 (310) 377-5271 • (310) 377-1791 FAX (310) 377.5271 pECEVED SEP 3 0 2013 City of Rolling Hills By. To: City Council City of Rolling Hills Rolling Hills, CA 90274 From: Richard Henke Planning Commission Member City of Rolling Hills Subject: Resignation from Planning Commission CEVED SEP092013 City of Rolling Hills I have been a Planning Commission member since August 15, 2005. I thank you for the chance to serve our city in such a position. I must now resign from the Planning Commission. Sincerely, Richard P. Henke • • Tuesday, September 24, 2013 3:47:16 PM Pacific Daylight Time SEP 2 # 3 04, of Rolling Hill Subject: Planning Commission Date: Tuesday, September 24, 2013 3:41:52 PM Pacific Daylight Time From: Greg Kirkpatrick To: Yolanta Schwartz City Council of Rolling Hills, I would like to apply for an open spot on the Rolling Hills Planning Commission. I've been in the real estate business for over 29 years and have built twelve custom homes in five different cities for investment and to live in starting in 1988. I understand the planning commissions role along with other city departments and I also have a deep understanding of the RH association board and their role. I have dealt with architects, engineers and contractors in the residential and commercial real estate world and I think I can use my experience and common sense to help the city I grew up in and currently raising my family in. Please contact me at either my home at 11 Southfield or my office. Thank you, Gregg Kirkpatrick 444 w. Ocean Blvd. #1616 Long Beach CA 90802 Work 562-436-7227 Cell 310-701-1788 Page 1 of 1 ALEXANDER SHIPMAN 15 CABALLEROS ROAD ROLLING HILLS, CA 90274 October 16, 2013 The Honorable City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 OCT .i City of Rain_ Hills RE: Expression of Interest in Vacant Position on Planning Commission Gentlemen and Ms. Dieringer. In my recent conversation with Councilmember Dieringer, she mentioned that there is a position opening on the City of Rolling Hills Planning Commission. Please accept my expression of interest. In evaluating my qualifications for this position, please consider the following: 1 Experience/Qualifications/Accomplishments. I am a partner in the Real Estate and Public Law Practice Group in the Los Angeles office of Lewis Brisbois Bisgaard & Smith (LBBS), and will be retiring on December 31, 2013. In my more than 25 plus years of experience as a transactional attorney, I have represented public entities and private parties in real estate acquisition, leasing, environmental, entitlement, general real estate, bond financing, environmental and CEQA matters and land use entitlements. In that regard, I have appeared before several city planning commissions on behalf of both public and private clients. Prior to joining LBBS, I was a partner at Knapp, Marsh, Jones and Doran, a firm which merged with the LBBS over thirteen years ago, and prior to that, at the Allen Matkins real estate law firm, and O'Melveny & Myers. Prior to joining O'Melveny & Myers, I was an accountant and in business for approximately 9 years, as the Chief Financial Officer of Southern California Water Company (now American States Water Company (NYSE)) and a senior accountant at a "Big 8" accounting firm. I also am active in a commercial real estate development firm owned by my wife. I served previously as Chair of the Land Use, Planning and Environmental Sub -Subsection of the Los Angeles County Bar Association (LACBA). I have been a panelist on numerous programs provided by the LACBA Real FQ+ate Section, National Business Institute, and Lorimar Educational Services, speaking on real estate and land use and planning topics. 2. Vision for Service on Planning Commission. I see the my role on the Commission as to ensure the applicant parties are compliant with City Codes and procedures and that Commission meetings are conducted in a maimer that all parties believe they have had their opportunity to be heard and to provide a full, formal record. We are a small, close knit community, and I would encourage informal dialog, and a continuing flow of discussion among all stakeholders, including applicants, opponents, and staff members. Finally, I appreciate the big picture that we all enjoy the low density, open space, equestrian nature of Rolling Hills. Certainly, I would keep an open mind on variances that do not violate the spirit of what is Rolling Hills. Marie and I moved here approximately four years ago, and were attracted to Rolling Hills by the ranch character and the serene atmosphere of this oasis from nearby urban Los Angeles, and we believe it is important to retain the City's character. Thank you for your consideration. 4846-3098-8564.1 Very truly yo Alexander Shipman/ r ADDENDUM In the interest of full disclosure, please note that I represent the County Sanitation Districts of Los Angeles County on their real estate matters, and represented. the Rolling Hills Community Association on one matter. I do not foresee any conflicts from these representations, but would recuse myself should any conflicts so arise. 4846-3098-8564.1 OCT0 City of Roiling Hills October 8,2013 Rolling Hills City Council No. 2 Portuguese Road Rolling Hills, California 90274 Dear Members of the City Council; I have enjoyed my time on the Planning Commission of the City of Rolling Hills for these last six years. I feel that I have made a contribution toward following the General Plan and the city ordinances in carrying out my responsibilities. This letter serves as notice that I would like to be considered for appointment once again to the. Planning Commission. Sincerely, u fill V. H. Smith ,r Patrick Wilson 74 Portuguese Bend Road Rolling Hills, California ( .0) 265-0300 (home) (S62)965-4812 (cell) October 30th, 2013 Mayor Frank Hill Mayor Pro Tem Allen Lay Council Member James Black Council Member Bea Dieringer Council Member Jeff Pieper Re: Open Position on the City of Rollinv; Hills Planning Commission Dear Mayor Hill and members of the City Council: 2 City of Roiling dills I understand that there is an opening on the City of Rolling Hills Planning Commission. I would like to formally express my interest and seek appointment for this position. My wife and I have been Rolling Hills residents since 1997 and my children have grown up here. My daughter is now a senior at UC Davis while my two sons attend Palos Verdes Unified School District schools. I own and operate a transportation business in Wilmington, Fast Lane Transportation, Inc., and I am active in the Wilmington community and the City of Los Angeles serving as President of the Wilmington Chamber of Commerce for the last nine years, a founding member of the Wilmington Neighborhood Council, Vice President of the Friends of Banning Museum, a founding board member of PortTechLA, a business incubator dedicated to developing and promoting businesses with clean technologies, and various other non profits and organizations. Seeking to be more active in the city in which I live, I expressed interest in and was later appointed to the Rolling Hills Traffic Commission in 2008. I have found this experience rewarding, and with my transportation background, I feel that I was able to bring value to the commission. While not a planner by trade, I have an extensive amount of practical experience in the area being responsible for reviewing building and expansion plans for my business as well as reviewing plans in my capacity with the various committees and organizations to which I belong. Also, my experience on the Traffic Commission has given me valuable experience with regard to planning as a result of requests from residents for driveway relocations and other traffic related matters. It has also given me a broader understanding of city policies and processes. Most importantly, however, is my desire to be active member of our city. My family and I have received so much benefit from residing in Rolling Hills that I feel it is my obligation and responsibility to participate in the perpetuation of its unique environment through promoting a balance of development with the retention of the unique characteristics of our community. atrick W: 74 Portuguese Bend Road Rolling Hills, California 90274 (310) 265-0300 i i City o/ /?//tfl INCORPORATED JANUARY 24, 1957 FRANK E. HILL Mayor B. ALLEN LAY Mayor Pro Tem JAMES BLACK, M.D. Councilmember BEA DIERINGER Councilmember JEFF PIEPER Councilmember November 25, 2013 Ms. Jill V. Smith 10 Georgeff Road Rolling Hills, CA 90274 Dear Ms. Smith , i Congratulations! A NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 At its meeting of November 25, 2013, the City Council re -appointed you to serve on the Rolling Hills Planning Commission for a four-year term expiring in January 2018. Councilmember Pieper, as the City Council liaison to the Planning Commission, along with all of us on the City Council, are available as a resource and to answer questions you may have. On behalf of the City Council, we would like to thank you for your continued interest in serving the community. We look forward to continuing to work with you. Sincerely, f �f Frank E. Hill Mayor FEH:hl 06-11-13PCAppt-Itrs.docx c: Rolling Hills City Council 0 Printed on Recycled Paper C1z!, o f mng Jh/�e • • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 September 12, 2013 Dr. Richard P. Henke 7 Crest Road West Rolling Hills, CA 90274 Dear Dr. Henke, On behalf of the City Council, I am writing first, to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. Secondly, I am writing to acknowledge receipt of you letter dated September 9, 2013 in which you submitted your resignation from the Planning Commission. We recently began the recruitment process for the Planning Commission terms expiring in January 2014 and it is our hope that you will continue on the Planning Commission through your term which expires in January 2014. If you have any questions or would like to discuss this, please don't hesitate to call me at 310-377-1521. Sincerely, Steve Burrell Interim City Manager SB:hl 09-12-13pc-henke-Itr.docx cc: Mayor and City Council Heidi Luce, Deputy City Clerk Printed on Recycled Paper 0 • City O iO/`vfg L// INCORPORATED JANUARY 24, 1957 v NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 September 12, 2013 Ms. Jill V. Smith 10 Georgeff Road Rolling Hills, CA 90274 Dear Ms. Smith, On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2014, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the Rolling Hills City Council at 2 Portuguese Bend Road, Rolling Hills, CA 90274 by October 30, 2013. The City Council will consider your request along with any other letters of interest received from members of the public: If necessary, the City Council Personnel Committee will conduct interviews and make a recommendation to the City Council for appointment of a Commissioner for the next four-year term. Subsequently, the City Council will make an appointment. If you have any questions about the appointment process, please don't hesitate to call me at 310-377-1521. Sincerely, eve Burrell Interim City Manager SB:hl 09-12-13pc-reappt-ltr.docx cc: Mayor and City Council Heidi Luce, Deputy City Clerk Printed on Recycled Paper To: City Council City of Rolling Hills Rolling Hills, CA 90274 From: Richard Henke Planning Commission Member City of Rolling Hills Subject: Resignation from Planning Commission RECEIVED SEP 0 9 2013 City of Rolling Hills By I have been a Planning Commission member since August 15, 2005. I thank you for the chance to serve our city in such a position. I must now resign from the Planning Commission. Sincerely, 141, Richard P. Henke • • ee4 oicRallai9 geek INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 3-C Mtg. Date: 09-09-13 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: HEIDI LUCE, DEPUTY CITY CLERK THRU: STEVE BURRELL, INTERIM CITY MANAGE SUBJECT: REVIEW AND APPROVAL OF THE PLANNING COMMISSIONER APPOINTMENT SCHEDULE FOR TERMS EXPIRING IN JANUARY 2014. DATE: SEPTEMBER 9, 2013 ATTACHMENTS: List of expiring Planning Commission terms Schedule for appointment process Sample Letter to be sent to incumbent Planning/Traffic Commissioners Notice posted at City Hall (Maddy Act Notice) RECOMMENDATION It is recommended that the City Council review the attached schedule for Planning Commissioner appointments and direct staff if any changes are desired. DISCUSSION Attached you will find a list of the Planning Commissioners whose terms will expire in January, 2014. There are no Traffic Commission terms expiring in 2014. The list also identifies the date of their original appointment. The Commission reappointment process for filling the expiring terms calls for the incumbents and public to be informed of the Commission openings prior to the expiration of the Commission term. • N.• As noted in the attached appointment schedule, staff proposes to send letters to each incumbent advising them of the process for being considered for re -appointment; as well as post the notice at City Hall and advertise the openings in the City Newsletter on September 18, October 9 and October 23. The proposed schedule is designed so that the appointments can be made before the terms of the, incumbents expire and without conflicting with upcoming holidays. It also provides a 6 weeks of pubic notification. Once letters of interest for serving on the Commission are received, staff will schedule interviews for the City Council Personnel Committee with the candidates. Attachment 2 is the schedule for the recruitment and appointment process. It is requested that the City Council advise and direct staff if any changes are desired. If no changes are desired, the City Council may receive and file this report. HL CommissionAppts.docx Attachment 1 List of Expiring Commission Terms (January, 2014) Name Commission Date of Original Appointment Richard Henke Planning Commission 8/15/05 Jill Smith Planning Commission 7/23/07 • Attachment 2 Planning Commission Appointment Schedule September 9, 2013 City Council reviews appointment schedule and directs changes as necessary September 12, 2013 Letters mailed to incumbents advising of Planning Commission re -appointment process September 18, October 9 & 23, 2013 Notice of Planning Commission Member openings in City Newsletter September 18, 2013 Notice of Planning Commission Member openings posted at City Hall October 30, 2013 Due date for letters of interest in serving on Planning Commission TBD (November 12,13, 14, 18, 20 or 21, 2013) City Council Personnel Committee interviews Planning Commission candidates (Hill/Pieper) November 25, 2013 City Council appoints Planning Commission Members Attachment 3 Letter template sent to incumbent Commissioners Date Name Address Rolling Hills, CA 90274 Dear (name), On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2014, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the Rolling Hills City Council at 2 Portuguese Bend Road, Rolling Hills, CA 90274 by October 30, 2013. The City Council will consider your request along with any other letters of interest received from members of the public. If necessary, the City Council Personnel Committee will conduct interviews and make a recommendation to the City Council for appointment of a Commissioner for the next four-year term. Subsequently, the City Council will make an appointment. If you have any questions about the appointment process, please don't hesitate to call me at 310-377-1521. Sincerely, Steve Burrell Interim City Manager SB:hl 09-11-12pc-tc-reappt-1 tr, docx cc: Mayor and City Council Heidi Luce, Deputy City Clerk • aii,rafee<if qteed INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 PLEASE POST City of Rolling Hills Local Appointments List of Positions on City Commissions for Calendar Year 2014 This list is prepared pursuant to Government Code § 54972 to inform residents of the City of Rolling Hills regarding opportunities that exist for appointment to City Commissions in calendar year 2014. A. Appointive Terms. The following is a list of all positions on the City's Planning and Traffic Commissions for which the terms of office expire in 2014 and for which the City Council will be appointing or reappointing persons to fill those positions: PLANNING COMMISSION (4 -year term) Position/Name of Incumbent Last Appt. Date Term Exp. Richard Henke 1/2010 1/1/2014 Jill Smith 1/2010 1/1/2014 The necessary qualification to be a member of the Planning Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal code § 2.20.025). TRAFFIC COMMISSION (4 -year term) Position/Name of Incumbent Last Appt. Date Term Exp. None The necessary qualification to be a member of the Traffic Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal Code § 10.08.010). B. List of Board, Commissions and Committees The Planning Commission and Traffic Commission are the only permanent Commissions or Committees of the City of Rolling Hills. All members of these bodies are appointed by the City Council and all serve at the pleasure of the City Council. The qualifications for the Planning Commission and Traffic Commission are listed in part A of this List. Prepared this 18`h day of September 2013. By: Heidi Luce Title: Deputy City Clerk • City0 �vffling ,L/L3 INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember November 15, 2011 Ms. Leah Mirsch 4 Cinchring Road Rolling Hills, CA 90274 Dear Ms. M. Congratulations. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 At its meeting of November 14, 2011, the City Council appointed you to serve on the Rolling Hills Planning Commission effective January 1, 2012. Your appointment will be for a four-year term expiring in January 2016. Mayor Pro-Tem Black, as the City Council liaison to the Planning Commission, along with all of us on the City Council, are available as a resource and to answer questions. Of course, please also don't hesitate to talk with City staff. At your earliest convenience, please call the City Manager to schedule an orientation to the responsibilities and operations of the Planning Commission. Again, we are pleased to welcome you onto the Planning Commission and look forward to working with you. Sincerely, B. Allen Lay ,`` Mayor BAL:AD:hl 11-15-11 PCAppt-ltrs.docx c: Rolling Hills City Council Printed on Recycled Paper • City f iell,.s • INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember November 15, 2011 Mr. Brad Chelf, Vice Chairman Rolling Hills Planning Commission 59 Crest Road East Rolling Hills, CA 90274 Dear Vice Chairman C NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 At its meeting of November 14, 2011, the City Council unanimously supported your reappointment to a four-year term as a Member of the Planning Commission. On behalf of the City Council, thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission has helped shape and maintain the unique and special character of Rolling Hills. If you have any questions, please don't hesitate to call me at 310-377-1521. Sincerely, B. Allen Lay Mayor BAL:AD:hl 11-15-11 PC-TC-repppt-Itrs.docx c: Rolling Hills City Council Yolanta Schwartz, PlanningDirector Printed on Recycled Paper 8(4 ail Rai <if qe e INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 OATH OF ALLEGIANCE FOR PUBLIC OFFICERS AND EMPLOYEES STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) The Execution of this Oath is Required by Article XX, Section 3, of the Constitution of the State of California. I, Michael Gray, do solemnly affirm that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely; without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Subscribed and sworn to before me this 13th day of June, 2013. Heidi Luce Deputy City Clerk 'Signature of Person T Title: Member of the PI g Oath Commission • • C1tg ofie!l,.gJd:lG INCORPORATED JANUARY 24, 1957 FRANK E. HILL Mayor B. ALLEN LAY Mayor Pro Tem JAMES BLACK, M.D. Councilmember BEA DIERINGER Councilmember JEFF PIEPER Councilmember June 11, 2013 Mr. Michael Gray 2 Morgan Lane Rolling Hills, CA 90274 Dear Mr. Gray, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 Congratulations! At its meeting of June 10, 2013, the City Council appointed you to serve on the Rolling Hills Planning Commission effective June 18, 2013. Your appointment will be for the duration of an unexpired four-year term expiring in January 2017. Councilmember Pieper, as the City Council liaison to the Planning Commission, along with all of us on the City Council, are available as a resource and to answer questions. Of course, please also don't hesitate to talk with City staff. At your earliest convenience, please call the City Manager to schedule an orientation to the responsibilities and operations of the Planning Commission. Again, we are pleased to welcome you onto the Planning Commission and look forward to working with you. Sincerely, 0 Frank E. Hill Mayor F EH:hl 06-11-13PCAppt-Itrs.docx • c: Rolling Hills City Council Printed on Recycled Paper Ra qe INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 7-B Mtg. Date: 06-10-13 TO: HONORABLE MEMBERS OF THE CITY COUNCIL FROM: CITY COUNCIL PERSONNEL COMMITTEE Mayor Frank Hill Council Member Jeff Pieper SUBJECT: CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR AN APPOINTMENT TO THE PLANNING COMMISSION. DATE: JUNE 6, 2013 ATTACHMENTS: Letters of Interest (6 total in alphabetical order) RECOMMENDATION The City Council Personnel Committee recommends the appointment of Michael Gray to the Planning Commission to fill the unexpired term of Council Member Pieper resulting from his election to the City Council. The term ends January 1, 2017. BACKGROUND On March 5, with the election of Jeff Pieper to the City Council, a vacancy was created on the Planning Commission. On April 9, notice advising residents of the vacancy and providing for the submission of letters of interest to serve on the Planning Commission was posted at City Hall, and on April 17 and May 8, the notice and information about serving on the Planning Commission was published in the City Newsletter. As a result, six letters of interest were received. On June 3, the City Council Personnel Committee conducted interviews with each of the six candidates. • DISCUSSION In alphabetical order, the following residents submitted letters of interest for serving on the Planning Commission; the information they submitted is attached. • Ralph Black (36 Saddleback Road) • Michael Gray (2 Morgan Lane) • Roger Hawkins (37 Crest Road West) • Spencer Karpf (14 Caballeros Road) • Alexander Shipman (15 Caballeros Road) • Pat Wilson (74 Portuguese Bend Road) The Personnel Committee was fortunate to have received many application and to have had the opportunity to interview many exceptionally qualified applicants. Each applicant had specific experiences and perspectives that would serve the City well and constructively contribute to the challenging decisions and tasks of the Planning Commission. All the applicants demonstrated a commitment to the community, a desire for preserving the community's character, and an interest in "giving back" to the City. However, after much consideration, knowing just one person can be selected, the Committee recommends Michael Gray for the appointment to the existing, unexpired term. Based on the information received from the applicant andtheinterview, Michael stood out as having the background, demeanor, interest and vision to be an effective Commissioner; the ability to work well with the existing Commissioners; and was knowledgeable of existing issues facing the Planning Commission. NOTIFICATION The applicants for the Planning Commission have been advised that the City Council will be considering the appointment at its meeting of June 10, 2013. CONCLUSION The City Council Personnel Committee recommends that the City Council consider its nomination of Michael Gray for appointment to the Planning Commission. The Personnel Committee further recommends that under the Mayor's signature, a letter be sent to the applicants not selected encouraging their application in the future. SB:hl J. RALPH BLACK, M.D., INC. 36 SADDLEBACK ROAD ROLLING HILLS. CALIFORNIA 90274-5141 (310) 377-5271 • (310) 377-1791 FAX (310) 377-5271 1341.)/ gt:i& /telL'f6 R 'EPIE MAY 1 5. 2013 City of Rolling Hills tf By Michael L. Gray 2 Morgan Lane Rolling Hills, California 90274 May 14, 2013 Members of the Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, California 90274 ;.CEIVED MAY 15 2013 City of Rolling Hills By Re: Request to be Considered for the Planning Commission Vacancy Dear Members of the Rolling Hills City Council: In reference to the vacancy on the City of Rolling Hills Planning Commission, I am presenting my name for consideration. My wife, Susan, and I have been very happy residents of Rolling Hills since 1987. We are so grateful to have enjoyed all of the wonderful aspects of life in Rolling Hills, in raising our two daughters here, and in enjoying the tranquility and serenity that our city provides. After twenty-five years of depending on the work of others on various City and Association committees to continue this tradition of community service, I feel it is now my turn to volunteer to serve. Below is a brief outline of my education and community background: • BS, Finance, University of Southern California, 1967 • MS, Systems Management, University of Southern California, 1970 • Served on the Miraleste Parks and Recreation Board of Directors, Rancho Palos Verdes, 1975-1985 • Retired U.S. Naval Reserve, rank of Commander, 1987 • Retired Delta Air Lines, Captain, 2003 • Architecturally designed and personally constructed three homes, one at 2 Morgan Lane. I believe that my experience in building, designing and improving real property may be of benefit to the deliberations and topics entertained by the Planning Commission and the City of Rolling Hills. I would appreciate the opportunity to serve. Wednesday, May 15, 2013 11:14 AM Subject: FW: Planning Commission Date: Wednesday, May 15, 2013 11:12 AM From: Heidi Luce <hluce@cityofrh.net> To: Heidi Luce <hluce@cityofrh.net> Begin forwarded message: From: "Roger E. Hawkins" <rehawkins@verizon.net> Date: May 15, 2013, 10:28:28 AM PDT To: Anton Dahlerbruch <adahlerbruch@cityofrh.net> Subject: Planning Commission Tony, ECEIVED MAY152013 City of Rolling Hills By As a civic minded resident, I have an interest in serving on the Planning Commission. I understand that there is an opening on the Planning Commission and would welcome having my considered for the position. If a formal application is required, please let me know. Regards, Roger Hawkins 37 Crest Road West Rolling Hills, CA 90274 Tel: 310-377-4458 End of Forwarded Message Page 1 of 1 • RECEIVE.D: May 18, 2013 Rolling Hills City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Re: Planning Commission Vacancy Acting City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Council Members and Acting City Manager I wish to express my interest in the position which has become available on the Rolling Hills Planning Commission. I believe most of the Council Members are familiar with my background and understanding of the City's Zoning and other ordinances which pertain to the city'splanning process. Thank you for your consideration of my desire to serve, the .City as .a member of the Planning Commission. MAY 2 0 2013 • City of Rolling Hills By With warm regards, • Spencer•Karpf - 14. Caballeros Road • Rolling Hills, CA 90274 skarofCc�earthlink. net 818-400-6881 (cell) 310-544-8538 (home)" ALEXANDER SHIPMAN 15 CABALLEROS ROAD ROLLING HILLS, CA 90274 May 13, 2013 The Honorable City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 RE: Expression of Interest in Vacant Position on Planning Commission Gentlemen and Ms. Dieringer. RE3.ye,:, gip` E MAY 15 2013 City of Rolling Hills By Please accept my expression of interest for the vacant position on the City of Rolling Hills Planning Commission. In evaluating me for this position, please consider the following: l Experience/Oualifications/Accomplishments. I am a partner in the Real Estate and Public Law Practice Group in the Los Angeles office of Lewis Brisbois Bisgaard & Smith (LBBS). In my more than 25 years of experience as a transactional attorney, I have represented public entities and private parties in real estate acquisition, leasing, environmental, entitlement, general real estate, bond financing, environmental and CEQA matters and land use entitlements. In that regard, I have appeared before several city planning commissions on behalf of both public and private clients. Prior to joining LBBS, I was a partner at Knapp, Marsh, Jones and Doran, a firm which merged with the LBBS over twelve years ago, and prior to that, at the Allen Matkins real estate law firm, and O'Melveny & Myers. Prior to joining O'Melveny & Myers, I was the Chief Financial Officer of Southern California Water Company (now American States Water Company (NYSE), and a senior accountant at a "Big 8" accounting firm I am also active in a commercial real estate development firm owned by my wife. • I served previously as Chair of the Land Use, Planning and Environmental Sub -Subsection of the Los Angeles County Bar Association (LACBA). I have been a panelist on numerous programs provided by the LACBA Real Estate Section, National Business Institute, and Lorimar Educational Services, speaking on real estate and land use and planning topics. 2. Vision for Service on Planning Commission. I see the my role on the Commission as to ensure the applicant parties are compliant with City Codes and procedures and that Commission meetings are conducted in a manner that all parties believe they have had their opportunity to be heard and to provide a full, formal record. It is critical, in my mind, that the Commission establish a record and findings that meets basic legal and environmental review requirements. That said, we are a small, close knit community, and I would encourage informal dialog, and a continuing flow of discussion among all stakeholders, including applicants, opponents, and staff members. Site visits often are a great vehicle to accomplish this. Finally, as a commissioner, I will appreciate the big picture that we all enjoy the low density, open space, equestrian nature of Rolling Hills. Certainly, I would keep an open mind on variances that do not violate the spirit of what is Rolling Rills. Marie and I moved here approximately four years ago, and were attracted to Rolling Hills by the ranch character and the serene atmosphere of this oasis from nearby urban Los Angeles, and we believe it is important to retain the City's character. Thank you for your consideration. Alexander Shipman VA 4846-3098-8564.1 ADDENDUM In the interest of full disclosure, please note that I represent the County Sanitation Districts of Los Angeles County on their real estate matters, and represented the Rolling Wills Community Association on one matter. I do not foresee any conflicts from these representations, but would recuse myself should any conflicts so arise. 4846-3098-8564.1 Patick L. Wilson 74 Portuguese Bend Road Rolling GIs, California (562) 965-4812 (cell) May 19, 2013 Mayor•Frank Hill Mayor Pro Ten .. Allen Lay Council Member James Black Council Member Bea Dieringer Council Member Jeff Pieper Rolling Hills City Hall 2 Portuguese Bend Road Rolling Hills, California 90274 RECEIVED MAY 2 0 2013 City of Rolling Hills By Open Position in. the City of Rolling 1 iDa Planning Commission Dear Mayor Hill and members of the City Council, I understand that there is an opening on the City of Rolling Hills Planning Commission. I would like to formally express my interest and seek appointment for this position. My family and I have been Rolling Hills residents since 1997. My daughter grew up in Rolling Hills and is now a junior at ITC Davis while my two sons attend Palos Verdes Unified School District schools. •I own and operate a transportation business in Wilmington, Fast Lane Transporaation, Inc., and I am active in the Wilmington community and the City of Los Angeles serving as President of the Wilmington Chamber of Commerce for the last eight years; a founding member of the Wilmington. Neighborhood Council, Vice President of the Friends of Banning Museum, a member of the Port Community Advisory Committee, and various other non profits and organizations. Seeking to be more active in the city in which I live, I expressed interest in and was later appointed to the Rolling Hills Traffic Commission in 2008. I have found this experience rewarding, and with my transportation background, I feel that I was able to bring value to the commission. While not a planner by trade, I have an extensive amount ofpractical experience in the area being responsible for reviewing building and expansion plans for my business as well as reviewing plans as a result of the various committees and organi7?tions to which I belong. Also, my experience on the Traffic Commission has given me valuable planning experience as a result of requests from residents for driveway relocations and other traffic related matters. Most importantly, however, is my desire to be active member of our city. My family and I have received so much benefit from residing in Rolling Hills that I feel it's my duty and responsibility to participate in the perpetuation of its unique environment for our residents. I strongly support the rural character and low,intensity land use consistent with our city's zoning which must be balanced and compatible with residents' needs and entitlements. I realize a great deal of responsibility is associated with the Planning Commission and I'm confident that I am capable of fulfilling the duties of a planning commissioner. I sincerely urge you to consider my qualifications and desire to serve as a member of the Rolling Hills Planning Commission and I look forward to meeting with you to discuss further. Regar Patrick Wilson (562) 9654812 (cell) (310) 265-0300 (home) pwilson@fastlanetrans.com STATE CAPITOL P.O. BOX 942849 SACRAMENTO, CA 94249-0066 (916) 319-2066 FAX (916) 319-2166 DISTRICT OFFICE 3460 TORRANCE BOULEVARD, SUITE 306 TORRANCE, CA 90503 (310) 316-2164 FAX (310) 316-2480 WEBSITE www.assembly.ca.gov/muratsuchi May 16, 2013 Hon. Frank Hill, Mayor City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274. %orm.Iii California rgisI tfun�e • . AL MURATSUCHI ASSEMBLYMEMBER, SIXTY-SIXTH DISTRICT COMMITTEES CHAIR: VETERANS AFFAIRS BUDGET BUDGET SUBCOMMITTEE NO. 2 ON EDUCATION FINANCE JUDICIARY NATURAL RESOURCES SELECT COMMITTEES CHAIR: SELECT COMMITTEE ON AEROSPACE Dear Mayor Hill: This letter is to offer my support for the appointment of Patrick L. Wilson to the City of Rolling Hills Planning Commission. Mr. Wilson's experiences and commitment to the city he calls home would serve the community and the commission well. Having served with various organizations, including the Rolling Hills Traffic Commission, Mr. Wilson has demonstrated a strong understanding and knowledge of the efforts and responsibilities required to build consensus and protect community vitality and quality of life. Mr. Wilson's desire to serve the City of Rolling Hills in this capacity is commendable. I believe his commitment to maintaining the character and nature of the city is heartfelt and his appointment as a planning commissioner would be beneficial to the city and its residents. I wholeheartedly support his appointment. Thank you for your consideration. Should you have any questions, please do not hesitate to contact me. - Sincerely, AL MURATSUCHI • Assemblymember, 66th District AM:tbl MAY 2.0 2013 City of Rolling Hills Representing the cities of Gardena, Hermosa Beach, Lomita, Manhatten Beach, Palos Verdes Estates, Rancho Palos Verdes, Redondo Beach, Rolling Hills, Rolling Hills Estates, Torrance, the Los Angeles communities of Harbor City and Harbor Gateway, and the communities of El Camino Village and West Carson Printed on Recycled Paper • • STATE CAPITOL, ROOM 4090 SACRAMENTO. CA 95814 TEL(916)651-4028 FAX (916) 323.6056 DISTRICT OFFICE 2512 ARTESIA BLVD.. SUITE 320 REDONDO BEACH, CA 90278 TEL (31 0) 318.6994 FAX (310) 318-6733 W W W.SEN.CA.GOV/LIEU SENATOR.LI EU@SENATE.CA. GOY May 20, 2013 Tatifurnia aft $i n ttt SENATOR TED W. LIEU TWENTY-EIGHTH SENATE DISTRICT Mayor Frank Hill City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Dear Mayor Hill: CHAIR LABOR AND INDUSTRIAL RELATIONS MEMBER APPROPRIATIONS ELECTIONS AND CONSTITUTIONAL AMENDMENTS INSURANCE VETERANS AFFAIRS REcEIvED MAY 2 0 2013 City of Rolling Hills By As the Senator representing the City of Rolling Hills, I would like to express my support for Rolling Hills resident Patrick Wilson and his application to serve as a Planning Commissioner. Mr. Wilson is an active member of the business community in Wilmington and I had the pleasure of installing Mr. Wilson as President of the Wilmington Chamber of Commerce a few years ago at their annual installation dinner. As a longtime resident of Rolling Hills and a member of the Traffic Commission for the last five years, Mr. Wilson would be a valuable addition to the Planning Commission. He is knowledgeable in business and government processes and would be able to assist the Planning Commission in navigating the sensitive issues that come before it. I enthusiastically support the appointment of Patrick Wilson to the Rolling Hills Planning Commission. He has the expertise to be an effective member of the Commission and would be a tremendous asset. Thank you for your consideration. If you have any questions regarding this letter, please contact me at (310) 318-6994. Sincerely, TED W. LIEU Senator, 28th District r • • Relleoff INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 3-E Mtg. Date: 11-26-12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CITY COUNCIL PERSONNEL COMMITTEE SUBJECT: CONSIDERATION OF A RECOMMENDATION TO REAPPOINT JEFF PIEPER TO A FOUR-YEAR TERM ON THE PLANNING COMMISSION AND TO REAPPOINT PARTRICK WILSON TO A FOUR-YEAR TERM ON THE TRAFFIC COMMISSION COMMENCING ON JANUARY 2, 2013. DATE: NOVEMBER 14, 2012 ATTACHMENTS: Letters of. Interest from Jeff Pieper and Patrick Wilson RECOMMENDATION The City Council Personnel Committee recommends the re -appointment of Jeff Pieper to the Planning Commission and the re -appointment of Patrick Wilson to the Traffic Commission. BACKGROUND The terms of Planning Commission Chairman Jeff Pieper and Traffic Commissioner Patrick Wilson expire in January 2013. As such, in September 2012, upon direction from the City Council, the City began advertising for letters of interest from residents desiring to serve on both Commissions. The notice of the opportunities was included in the City newsletter and posted at City Hall for a month. In response, Planning Commission Chairman Jeff Pieper submitted a letter expressing his interest in continuing on the Commission and Traffic Commissioner Patrick Wilson submitted letters expressing his interest in continuing on the Commission. • NOTIFICATION The incumbent Commissioners have been advised that the City Council will be considering their reappointment at its meeting of November 26, 2012. CONCLUSION The City Council Personnel Committee recommends that the City Council consider its recommendation to re -appointment of Jeff Pieper to the Planning Commission and to re -appointment of Patrick Wilson to the Traffic Commission. AD:hl City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Tony, I am interested in be re -appointed to the Planning Commission for another 4 year term. Thank You, Jeff Pieper 3 Eucalyptus Lane .-E1VE SEP 1 ! 20t2 city of lio!li o Hill._, • • RECEIVED SEP 2 4 2012 City of Rolling Hills By Patrick Wilson 74 Portuguese Bend Road Rolling Hills, California 90274 September 13, 2012 Mr. Anton Dahlerbruch City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Dear Tony, Thank you for your letter of September 11, 2012 regarding the expiration of my term on the Traffic Commission. I would appreciate the opportunity, and it is my desire, to continue to • serve on the Traffic Commission. Please feel free to contact me, for any reason, regarding this matter. Rega a rick Wilson City 0/ Rolling did INCORPORATED JANUARY 24, 1957 JAMES BLACK, M.D. Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember B. ALLEN LAY Councilmember GODFREY PERNELL, D.D.S. Councilmember November 29, 2012 Mr. Jeff Pieper, Chairman Rolling Hills Planning Commission 3 Eucalyptus Lane Rolling Hills, CA 90274 Dear Chairman Pieper, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 At its meeting of November 26, 2012, the City Council unanimously supported your reappointment to a four-year term as a Member of the Planning Commission. On behalf of the City Council, thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission has helped shape and maintain the unique and special character of Rolling Hills. If you have any questions, please don't hesitate to call me at 310-377-1521. Sincerely, es Black, M.D. Mayor JB:hl 11-29-12 PC-TC-repppt-1 trs. docx c: Rolling Hills City Council Yolanta Schwartz, Planning Director Printed on Recycled Paper Ctty o/Roll,.g.JdlG INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 October 26, 2012 Mr. Jeff Pieper, Chairman City of Rolling Hills Planning Commission 3 Eucalyptus Lane Rolling Hills, CA 90274 Dear Thank y.0 again for your letter of interest to be re -appointed to serve on the City of Rolling Hills Planning Commission. Your reappointment to the Commission is agendized for City Council approval at its meeting of November 26, 2012. Again, thank you for your interest in serving the City of Rolling Hills. If you have any questions in the interim, please do not hesitate to call City Hall at 310-377-1521. Sincerly, AntoDahlerbruch City Manager AD:hl 10-26-12PC-Pieper-llr.docx C: Mayor and City Council Printed on Recycled Paper City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Tony, I am interested in be re -appointed to the Planning Commission for another 4 year term. Thank You, Jeff Pieper 3 Eucalyptus Lane v4 - SEP 1 7 2012 City of Rolling Hills By MEMORANDUM MTG. DATE: 8/21/12 AGENDA ITEM NO.: 3A, 3B TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR SUBJECT: A. CONSIDERATION OF REORGANIZATION OF THE PLANNING COMMISSION AND SELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR 2012-13. B. CONSIDERATION OF REORGANIZATION OF THE COMMITTEE ON TREES AND VIEWS FOR 2012-13. DATE: AUGUST 21, 2012 RECOMMENDATION It is recommended that the Planning Commission consider selecting a Chairperson and Vice -Chairperson for the 2012-13 year. It is also recommended that the Planning Commission consider selecting members among the Commissioners to serve on the Committee on Trees and Views for the 2012-13 year. BACKGROUND - PLANNING COMMISSION Pursuant to Section 2.20.060 of the Rolling Hills Municipal Code, the "Planning Commission shall elect a Chairman and Vice Chairman from among its members, who shall serve for a term of one year and until the successor of each is appointed". In September 2011, Commissioner Pieper was selected to act as Chairperson and, after Commissioner Henke declined to act as the Vice-chairman, Commissioner Reorganization 2012-13 Chelf was selected to be the Vice-chairman for fiscal year 2011-12. The following is a history of chairperson and vice -chairperson positions since 2007-08. YEAR CHAIRPERSON VICE CHAIRPERSON 2007-08 Sommer Henke 2008-09 Henke DeRoy 2009-10 DeRoy Smith 2010-11 Smith Pieper 2011-12 Pieper Chelf The Commission may reappoint the same Chairperson and Vice Chairpersons or appoint someone new. Should the Commission wish to continue to rotate the Chair and Vice Chair positions on annual basis by year of appointment to the Commission, and taking into consideration Commissioner Henke's skipped turn, Commissioner Henke would be next in line for the Chairperson's position and Commissioner Chelf for the Vice Chairperson's position for the 2012-13 year. However, the Commission may select other rotation. BACKGROUND — COMMITTEE ON TREES AND VIEWS Pursuant to Section 17.26.020 Committee on trees and views, "the Committee on trees and views shall be composed of three members of the Planning Commission appointed by the Commission annually at the same time as the Commission selects its officers, or whenever a vacancy occurs". Currently Commissioners Henke, Chelf and Pieper serve on the Committee on Trees and Views, with Commissioner Pieper acting as Chair. The Committee could continue with the current members or the Commission may select new members among itself. Reorganization 2012-13 • city ofied�'ny.�i.'��e • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 September 18, 2012 Mr. Jeff Pieper, Chairman City of Rolling Hills Planning Commission 3 Eucalyptus Lane Rolling Hills, CA 90274 Dear Mr) r, Thar&ic you for your letter of interest to be re -appointed to serve on the City of Rolling Hills Planning Commission. The City Council will consider your request along with any other letters of interest received. At the conclusion of the application period a City Council Subcommittee will conduct interviews for this appointment. We will contact you to schedule an interview. Again, thank you for your interest in serving the City of Rolling Hills. If you have any questions in the interim, please do not hesitate to call City Hall at 310-377-1521. Sincerely, A>(Dahlerbruch City Manager AD:h1 09-18-12PC-Pieper-ltr.docx C: Mayor and City Council Printed on Recycled Paper • C1ty 0/Rollin, llins fiu/ • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 September 11, 2012 Mr. Jeff Pieper 3 Eucalyptus Lane Rolling Hills, CA 90274 Dear M On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2013, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 by no later than October 22, 2012. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310.377.1521 Sincerely, Ant Dahlerbruch Ci anager AD:hl 09-11-12 pc-tc-reappt-1 tr.docx cc: Mayor and City Council Heidi Luce, Deputy City Clerk Printed on Recycled Paper Planning Commission Orientation Agenda Meeting #1 1. Role of the Planning Commission and a Planning Commissioner a. Chairperson, Member b. Discretionary Review 2. Economic Interest, Conflict of Interest, Brown Act, FPPC 700 Form, Oath of Allegiance for Public Officers 3. The process for cases a. Packets b. Field trips c. Deliberations d. Resolutions 4. General Plan and Municipal Code a. Guidelines, Regulations b. Variances, CUPs c. Commission approval vs over-the-counter administrative approval 5. Review of example agenda, packet and minutes 6. RHCA 7. Committee on Trees & Views 8. Questions 9. Schedule next meeting City o �offinp L/L3 INCORPORATED JANUARY 24, 1957 v NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 OATH OF ALLEGIANCE FOR PUBLIC OFFICERS AND EMPLOYEES (Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title 1 of Government Code) I, Leah Mirsch, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. SUBSCRIBED AND SWORN TO ME BEFORE THIS 17th DAY OF JANUARY, 2012 City Clerk Member of the Planning Commission Title r Signature a Person Taking the Oath Printed on Recycled Paper • eerv(4 Roelegf qietd INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 OATH OF ALLEGIANCE FOR PUBLIC OFFICERS AND EMPLOYEES (Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title 1 of Government Code) I, Brad Chelf, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. rn Pv 2010 SUBSCRIBED AND SWORN TO ME BEFORE THIS 01 DAY OF Member of the Planning Commission Title Signatu e of Person Tg the Oath z 50TH ANNIVERSARY 1957 - 2007 O�14. fish INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 OATH OF ALLEGIANCE FOR PUBLIC OFFICERS AND EMPLOYEES (Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title 1 of Government Code) I, Jill Smith, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. SUBSCRIBED AND SWORN TO ME BEFORE THIS 21St DAY OF AUGUST, 2007 nagCrach City Clerk Member of the Planning Commission Title S nature of Person Taking the Oath Printed on Recycled Paper eav 06 Roet449geeta INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 • FAX (310) 377-7288 Agenda Item No.: 7-A Mtg. Date: 11-14-11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CITY COUNCIL PERSONNEL COMMITTEE SUBJECT: , CONSIDERATION OF A RECOMMENDATION FOR APPOINTMENTS TO THE PLANNING COMMISSION AND TRAFFIC COMMISSION. DATE: NOVEMBER 7, 2011 ATTACHMENTS: Letters of Interest from Brad Chelf, Leah Mirsh, V'Etta Virtue and Val Margeta RECOMMENDATION The City Council Personnel Committee recommends the re -appointment of Brad Chelf and the appointment of Leah Mirsh to the Planning Commission and the re- appointment of V'Etta Virtue and Val Margeta to the Traffic Commission. Further, it is recommended by the Personnel Committee that Loren DeRoy be invited to an upcoming City : Council meeting to be recognized for her 10 years of service on the Planning Commission. BACKGROUND The terms of Planning Commissioners Brad Chelf. and Loren DeRoy and Traffic Commissioners V'Etta Virtue and Val Margeta expire in January 2012. As such, in September 2011, the City began advertising for letters of interest from residents desiring to serve on both Commissions. The notice of the opportunities were included in the City newsletter and posted at City Hall for a month. In response, Planning Commissioner (Vice Chair) Brad Chelf submitted a letter expressing his interest in continuing on the Commission; he is currently filling the unexpired term of retired Commissioner Arvel Witte. Additionally, Traffic Commissioner (Vice Chair) V'Etta Virtue and Traffic Commissioner Val Margeta submitted letters expressing their interest in continuing on the Commission. Residents Leah Mirsh (Cinchring), Ralph Black (Saddleback) and Zan Calhoun (Eastfield) also submitted letters of interest for serving on the Planning Commission. Current Planning Commissioner Loren DeRoy did not express an interest in continuing to serve. On November 9, 2011, the City Council Personnel Committee (Mayor Lay and Council Member Heinsheimer) met to consider the letters of interest and to develop its recommendations for appointment to the Commissions. Interviews, it was determined, were not necessary recognizing that the candidates are well known to the Committee. All six were determined to be well qualified and, it was noted that efforts will be made to identify future volunteer opportunities for those not selected. NOTIFICATION The applicants for the Planning Commission have been advised that the City Council will be considering the four appointments at its meeting of November 14, 2011. CONCLUSION The City Council Personnel Committee recommends that the City Council consider its nomination of Brad Chelf and Leah Mirsh for appointment to the Planning Commission and V'Etta Virtue and Val Margeta for appointment to the Traffic Commission. The Personnel Committee further recommends that Commissioner DeRoy be recognized by the City Council at an upcoming City Council meeting for her years of service. AD:hl RECEIVED September 27, 2011 Mr. Anton Dahlerbruch City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 SEP 2 8 2011 City of Roliing Hills By Dear Tony, 1 would like to officially submit my name to be considered for reappointment to the Rolling Hills Planning Commission. During my tenure, the Planning Commission has addressed some major issues within the City of Rolling Hills. We approved the plan to repair the Poppy Trail landslide, revised the Barn Ordinance and formed a subcommittee that is currently addressing the deficiencies in the development standards for the RAS-I lots in the city. Ihave greatly enjoyed being a part of the process and hope that my commitment to the Planning Commission has helped to preserve the rural atmosphere of our beautiful City for many years to come. 1 believe that I have and will continue to add value to the Planning Commission should the City Council see fit to reappoint me for another term. Thank you for your consideration. Warmest regards, Brad Chelf • Lealvivii.esch. 4 CC+W w%'JRoad, Roafirefialk, CA 90274 October 20, 2011 RECEIVED Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA Dear Councilmembers, OCT 2 0 2011 City of Rolling Hills I respectfully request your consideration for appointment to the City's Planning Commission. During the twenty-five years I have lived in Rolling Hills I have enjoyed and appreciated the unique look and feel of our wonderful city. As an involved resident I also understand that this charm did not happen by itself; rather it has taken a great deal of thought and effort from a great many people over the years. I would consider it a privilege to serve on the Planning Commission and to have the opportunity to apply and support the ordinances and General Plan as they pertain to projects before the Commission. Thanking you in advance for your consideration, Leah Mirsch V'Etta Virtue 4 Maverick Lane Rolling Hills, California 90274 310-377-5413 September 21, 2011 Anton Dahlerbruch City of Rolling Hills Manager No.2 Portuguese Bend Road ,' .:)r Rolling H i I i s Rolling Hills, California 90274 SEP 2 2 2011 Dear Mang>rat'ahlerbruch, I am writing in response to your letter of September 13, 2011 requesting written notice of my interest in continuing my service on the Rolling Hills Traffic Commission. It would be an honor to continue my efforts on the Traffic Commission for another four year term. We have lived in Rolling Hills for forty years and on the Peninsula for fifty-four years and I feel that we and the community have grown up together and that -this has forged a deep appreciation and love for the land and the very special people who live here. I realize that I have served for many years on the Traffic Commission but I feel that because of those years of service I have been of help in bringing continuity to the Commission's continuing efforts to keep our streets safe for the members of our city. Please forward my intentions to the Mayor and the Members of the City Council along with my sincere thank you for their kind consideration. I look forward to hearing from you. Sincerely, re&, V'Etta Virtue 4 Maverick Lane Rolling Hills, CA 90274 09/19/2011 17:57 310257 PAGE 01/02 VAL MARGETA, M.D. DIPLOMATE AMERICAN BOARD pF INTERNAL MEDICINE & GERIATRICS t i\ c 0 , • • r - r 74- -r-r CT M.- IL -1"n E5 a I --- mita `-) RECEIVED SEP 2 0 2011 City of Rolling Hills By 17 -!) 3400 LOMITA BLVD., SUITE 501 ,TORRANCE, CA 90505 ' TEL (310) 257-0960 / FAX (310) 257-0856 CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA ss COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 3rd day of November , 2011, I serve the within City Council Personnel Committee Meeting Agenda —11/9//2011 Appointment to the Planning and Traffic Commissions a copy of which is annexed hereto and made a part hereof, on the person, or persons, named below by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States mail at Rolling Hills, California addressed as follows: E -MAILED MAILED DELIVERED NONE NONE Committee Members (Heinsheimer & Lay) City Manager Also posted at City Hall. I certify (or declare) under penalty of perjury, that the foregoing is true and correct. Executed on the 3rd day of November , 2011 at Rolling Hills, California. EWA NIKODEM ADMINISTRATIVE ASSISTANT •erre/ Reeeeft9 qieed INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 PERSONNEL COMMITTEE MEETING CITY OF ROLLING HILLS CITY HALL 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA WEDNESDAY, NOVEMBER 9, 2011 9:00 AM PARTICIPANTS Mayor Allen Lay Councilmember Thomas Heinsheimer ITEMS FOR DISCUSSION • Review and consideration of applications for an appointment to the Planning Commission. • Review and consideration of applications for an appointment to the Traffic Commission. PUBLIC COMMENT ADJOURNMENT Pursuant to the Brown Act, no action will take place on any items not on the agenda. This is the appropriate time for members of the public to make comments regarding items listed on this agenda. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. RECEIVED • OCT 17 2011 City of Rolling Hills J. RALPH BLACK, M.D., INC. 36 SADDLEBACK ROAD ROLLING HILLS, CALIFORNIA 90274.5141 (310) 377-5271 (310) 377-1791 FAX (310) 377.5271 7fc_itt__s erL2__ )--611-6-1A1d. (Os ta-aV-e- V-tIL---CfAl etek- /4-Q- Px1 --hm.,_,—)4,Lim vey„ '"Q%-17 o/Ife--/P-c) October 18, 2011 Dear Rolling Hills City Council: • RECEIVED OCT 242011 City of Roiling Hills By In response to the Volunteer Opportunities notice in the City of Rolling Hills Newsletter, I would like to be considered for one of the upcoming four year terms on the Planning Commission. My family and I all have a strong desire to give back to the city where we have enjoyed living for twenty-five years, and this is one opportunity. Please feel free to call me at (310) 377-4944 or email me at zanfam@cox.net if you wish. Thank you very much for this opportunity. Zan Calhoun 63 Eastfield Drive Rolling Hills, CA 90274 RECEIVED September 27, 2011 Mr. Anton Dahlerbruch City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Tony, SEP 2 8 2011 City of Rolling Hills By I would like to officially submit my name to be considered for reappointment to the Rolling Hills Planning Commission. During my tenure, the Planning Commission has addressed some major issues within the City of Rolling Hills. We approved the plan to repair the Poppy Trail landslide, revised the Barn Ordinance and formed a subcommittee that is currently addressing the deficiencies in the development standards for the RAS-I lots in the city. I have greatly enjoyed being a part of the process and hope that my commitment to the Planning Commission has helped to preserve the rural atmosphere of our beautiful City for many years to come. I believe that I have and will continue to add value to the Planning Commission should the City Council see fit to reappoint me for another term. Thank you for your consideration. Warmest regards, Brad Chelf Leal, Mi vso 4 CCnchriAi.g Ro Ro Urted-liar, CA 90274 October 20, 2011 RECEIVED Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA Dear Councilmembers, OCT 2 0 2011 City of Rolling Hills By I respectfully request your consideration for appointment to the City's Planning Commission. During the twenty-five years I have lived in Rolling Hills I have enjoyed and appreciated the unique look and feel of our wonderful city. As an involved resident I also understand that this charm did not happen by itself; rather it has taken a great deal of thought and effort from a great many people over the years. I would consider it a privilege to serve on the Planning Commission and to have the opportunity to apply and support the ordinances and General Plan as they pertain to projects before the Commission. Thanking you in advance for your consideration, Leah Mirsch 09/19/2011 17:57 3102576 PAGE 01/02 VAL MARGtTA, M.D. DIPLOMATE AMERICAN BOARD pF INTERNAL MEDICINE $ GERIATRICS Gam*, c' CAN g-. 1 L L on, 'I -1—c, P►,Pin ', SSr ck-fr RECEIVED SEP 2 fl 2011 City of Roiling Hills By oei F,X/v-vim c o { r^ ' /A.2 �-- r�,n�,�-a.r,� -I) 3400 LOMITA BLVD., SUITE 501,TORRANCE, CA 90505 • TEL (310) 257-0860 / FAX 010) 257-0856 V'Etta Virtue 4 Maverick Lane Rolling Hills, California 90274 310-377-5413 September 21, 2011 Anton Dahlerbruch City of Rolling Hills Manager No. 2 Portuguese Bend Road Rolling Hills, California 90274 Dear Man$ 'ahlerbruch, SEP 2 2 2011 . ioliIng Hills I am writing in response to your letter of September 13, 2011 requesting written notice of my interest in continuing my service on the Rolling Hills Traffic Commission. It would be an honor to continue my efforts on the Traffic Commission for another four year term. We have lived in Rolling Hills for forty years and on the Peninsula for fifty-four years and I feel that we and the community have grown up together and that -this has forged a deep appreciation and love for the land and the very special people who live here. I realize that I have served for many years on the Traffic Commission but I feel that because of those years of service I have been of help in bringing continuity to the Commission's continuing efforts to keep our streets safe for the members of our city. Please forward my intentions to the Mayor and the Members of the City Council along with my sincere thank you for their kind consideration. I look forward to hearing from you. Sincerely, V'Etta Virtue 4 Maverick Lane Rolling Hills, CA 90274 • INCORPORATED JANUARY 24, 1957 October 25, 2011 Mr. Zan Calhoun 63 Eastfield Drive Rolling Hills, CA 90274 Dear M OA, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 Thank you very much for your letter of interest for serving on the City of Rolling Hills Planning Commission. Your desire to serve the community is recognized and appreciated. The Personnel Subcommittee of the City Council and then, the City Council will consider your request along with the other letters of interest received. As necessary, you will contacted if more information is necessary. If you have any questions, please do not hesitate to call City Hall at 310-377-1521. Sincerel Ar fo ahlerbruch Ci anager AD:h1 10-25-11 PCalhoun-ltr.docx c: Mayor and City Council Printed on Recycled Paper • October 18, 2011 OCT 24 2011 GITy of Roiling Hills Dear Rolling Hills City Council: by In response to the Volunteer Opportunities notice in the City of Rolling Hills Newsletter, I would like to be considered for one of the upcoming four year terms on the Planning Commission. My family and I all have a strong desire to give back to the city where we have enjoyed living for twenty-five years, and this is one opportunity. Please feel free to call me at (310) 377-4944 or email me at zanfam@cox.net if you wish. Thank you very much for this opportunity. Zan Calhoun 63 Eastfield Drive Rolling Hills, CA 90274 October 18, 2011 Dear Rolling Hills City Council: OCT 2 Lt 2011 City of Roating Hills By In response to the Volunteer Opportunities notice in the City of Rolling Hills Newsletter, I would like to be considered for one of the upcoming four year terms on the Planning Commission. My family and I all have a strong desire to give back to the city where we have enjoyed living for twenty-five years, and this is one opportunity. Please feel free to call me at (310) 377-4944 or email me at zanfam@cox.net if you wish. Thank you very much for this opportunity. Zan Calhoun 63 Eastfield Drive Rolling Hills, CA 90274 ty koiti® INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 October 17, 2011 J. Ralph Black, M.D. 36 Saddleback Road Rollin HillsjA 90274 Dear ji r/, ck, Thank you for your letter of interest in serving on the City of Rolling Hills Planning Commission. The City Council will consider your request along with the other letters of interest received. It is anticipated that the City Council Personnel Subcommittee will be conducting applicant interviews in early November; this in order for the City Council to make its appointments prior to January 1, 2012 when the current terms expire. As we discussed and recognizing you will not be available to participate in the interview process, you will be informed of the City Council's decision(s) relative to the appointments by letter. Again, thank you for your interest in serving the City of Rolling Hills. If you have any questions, please do not hesitate to call City Hall at 310-377-1521. Since ry, Dahlerbruch City Manager AD:hl 10-17-11 PCBlack-ltr.docx c: Mayor and City Council Printed on Recycled Paper J. RALPH BLACK, M.D., INC. OCT 1 7 Nil City of Rolling Hills bdy-rv-e 36 SADDLEBACK ROAD ROLLING HILLS, CALIFORNIA 90274-5141 (310) 377-5271 (310) 377-1791 FAX (310) 377-5271 l 0//;(-- ,S VEr_iuce-ty Akia,a-ola I 1-(al1/4) ,Lk_a_40 trLa_ 4- et"- iL ILAk- (;(/'t 06/2_ C1tg f,eorr�np.�urr, INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 October 20, 2011 Ms. Leah Mirsch 4 Cinchring Road Rolling Hills, CA 90274 Dear Ms./l h, Thank you for your letter of interest for serving on the City of Rolling Hills Planning Commission. The City Council will consider your request along with the other letters of interest received. At the conclusion of the application period a City Council Subcommittee will meet to consider appointments. As necessary, we will contact you. Again, thank you for your interest in serving the City of Rolling Hills. If you have any questions in the interim, please do not hesitate to call City Hall at 310-3774521. Sincerely, Anto ahlerbruch City Manager AD:h1 10-20-11 PCMirsch-ltr.docx c: Mayor and City Council Printed on Recycled Paper • • Local, MLYC1I. 4 anth'tng Road/, 12o l vtt' au; CA 90274 October 20, 2011 ED Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA Dear Councilmembers, OCT 2 0 2011 City of Rolling Hills By I respectfully request your consideration for appointment to the City's Planning Commission. During the twenty-five years I have lived in Rolling Hills I have enjoyed and appreciated the unique look and feel of our wonderful city. As an involved resident I also understand that this charm did not happen by itself; rather it has taken a great deal of thought and effort from a great many people over the years. I would consider it a privilege to serve on the Planning Commission and to have the opportunity to apply and support the ordinances and General Plan as they pertain to projects before the Commission. Thanking you in advance for your consideration, Leah Mirsch • Leah. lvi rrsch. 4 ancirtrCnci,goaci4 gaiilArelialik, CA 90274 October 20, 2011 Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA Dear Councilmembers, OCT 2 0 2011 City of Rolling Hills By I respectfully request your consideration for appointment to the City's Planning Commission. During the twenty-five years I have lived in Rolling Hills I have enjoyed and appreciated the unique look and feel of our wonderful city. As an involved resident I also understand that this charm did not happen by itself; rather it has taken a great deal of thought and effort from a great many people over the years. I would consider it a privilege to serve on the Planning Commission and to have the opportunity to apply and support the ordinances and General Plan as they pertain to projects before the Commission. Thanking you in advance for your consideration, Leah Mirsch erre, Reetbrif get& • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 3-E Mtg. Date: 09-26-11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: HEIDI LUCE, DEPUTY CITY CLERK #11P THRU: ANTON DAHLERBRUCH, CITY MANAGER N SUBJECT: REVIEW OF THE PLANNING COMMISSIONER AND TRAFFIC COMMISSIONER APPOINTMENT SCHEDULE FOR TERMS EXPIRING IN JANUARY 2012. DATE: AUGUST 10, 2011 ATTACHMENTS: List of expiring Planning and Traffic Commission terms Schedule for appointment process Letter sent to each incumbent Planning & Traffic Commissioner Notice posted at City Hall (Maddy Act Notice) RECOMMENDATION It is recommended that the City Council review the attached schedule for Planning and Traffic Commissioner appointments and direct staff if any changes are desired. DISCUSSION Attached you will find a list of two Planning Commissioners and two Traffic Commissioners whose . terms will expire in January, 2012. The list also identifies the date of their original appointment. The Commission Reappointment Process for filling the expiring terms calls for the incumbents and _ public to be informed of the Commission openings prior to the expiration of the Commission term. • In consultation with the Personnel Subcommittee who did not object to staff's schedule for the recruitment process nor desired to meet about it, staff commenced with posting the notice at City Hall, advertising the openings in the City Newsletter on September 21 and sending letters to each incumbent advising them of the process for being considered for re -appointment. Additional advertizing is scheduled for the October 5 and October 19 newsletters. This was commenced to provide a month of public notification, so the process does not conflict with the upcoming holidays and for the City Council to consider appointments before the terms of the incumbents expire. Once letters of interest for serving on the Commission are received, staff will schedule interviews for the City Council Personnel Committee with the candidates. Attachment 2 is the schedule for the recruitment and appointment process. It is requested that the City Council advise and direct staff if any changes are desired. HL CommissionAppts.docx r Attachment 1 List of Expiring Commission Terms (January, 2012) Name Commission Date of Original Appointment Brad Chelf* Planning Commission 2010 Loren DeRoy Planning Commission 2002 Val Margeta Traffic Commission 1996 V'Etta Virtue . Traffic Commission 1983 * Filled an unexpired term • Attachment 2 Planning/Traffic Commission Appointment Schedule September 12, 2011 City Council reviews appointment schedule and directs changes as necessary September 13, 2011 Letters mailed to incumbents advising of Planning/Traffic Commission re -appointment process September 21, October 5 & 19, 2011 Notice of Planning/Traffic Commission Member openings in City Newsletter September 21, 2011 Notice of Planning/Traffic Commission Member openings posted at City Hall October 24, 2011 Due date for letters of interest in serving on Planning /Traffic Commission November 1-4, 2011 City Council Personnel Committee interviews Planning/Traffic Commission candidates (Lay/Heinsheimer) November 14, 2011 City Council appoints Planning Commission Members Attachment 3 Letter template sent to incumbent Commissioners Date Name Address Rolling Hills, CA 90274 Dear (name), On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning (Traffic) Commission. Your service to the City through your contributions to the Planning/Traffic Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2012, your term on the Planning (Traffic) Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuinginterest in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 by later than October 24, 2011. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310.377.1521 Sincerely, Anton Dahlerbruch City Manager AD:hl 09-13-11pctcreappt-ltrs.docx cc: Mayor and City Council Heidi Luce, Deputy City Clerk • 64/ oi Retie, qieed INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 PLEASE POST City of Rolling Hills Local Appointments List of Positions on City Commissions for Calendar Year 2012 This list is prepared pursuant to Government Code § 54972 to inform residents of the City of Rolling Hills regarding opportunities that exist for appointment to City Commissions in calendar year 2012. A. Appointive Terms. The following is a list of all positions on the City's Planning and Traffic Commissions for which the terms of office expire in 2012 and for which the City Council will be appointing or reappointing persons to fill those positions: PLANNING COMMISSION (4 -year term) Position/Name of Incumbent Last Appt.. Date Term Exp. Brad Chelf 1/2010 1/1/2012 Loren DeRoy 1 / 2008 1/1/2012 The necessary qualification to be a member of the Planning Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal code § 2.20.025). TRAFFIC COMMISSION (4 -year term) Position/Name of Incumbent Last Appt. Date Term Exp. Val Margeta 1 / 2008 1/1/2012 V'Etta Virtue 1/2008 1/1/2012 The necessary qualification to be a member of the Traffic Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal Code § 10.08.010). B. List of Board, Commissions and Committees The Planning Commission and Traffic Commission are the only permanent Commissions or Committees of the City of Rolling Hills. All members of these bodies are appointed by the City Council and all serve at the pleasure of the City Council. The qualifications for the Planning Commission and Traffic Commission are listed in part A of this List. Prepared this 21st day of September 2011. By: Heidi Luce Title: Deputy City Clerk B. ALLEN LAY Mayor City 0 RO•n L1/ INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember October 5, 2011 Ms. Loren DeRoy 7 Crest Road East Rolling Hills, CA 90274 Dear Loren, Thank you for your 10 years of service to the City of Rolling Hills as a member of the Planning Commission during which you served two years as Chairperson. We appreciate your dedication to the community, working long and hard, meeting after meeting, to maintain the character and quality of Rolling Hills. You have had a significant, positive impact in sustaining the rural, equestrian character of our City. We received your letter advising that you will not be applying to extend your term on the Planning Commission. While a loss to the City, you will leave a legacy and a vacancy that will be hard to fill. At the conclusion of your current term, it is hoped you will join the City Council and me in recognizing you for your service. The City Manager will be in touch with you to coordinate a date that is convenient. Again, thank you. Sincerely, B. Allen Lay Mayor BAL:AD:hl 10-05-11 DeRoy.docx c: City Council Anton Dahlerbruch, City Manager Printed on Recycled Paper October 3, 2011 City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA Honorable Mayor and City Councilmen, OCT 0 3 2011 City of Rolling Hills 3y In January, 2012 my term as planning commissioner for the City of Rolling Hills will expire and I have made the decision to not seek reappointment for another term. It has been both an honor and pleasure to serve as a member of the planning commission and I thank you for granting me this privilege. I would like to express my appreciation and sincere thanks to Tony Dahlerbruch and Yolanta Schwartz for the excellent job they do every day, their dedication to educating and interacting with the planning commission and our community so well, and for their expertly prepared staff reports. As you well know, we could not ask for a more competent, diligent or friendly staff — they simply are the finest! I would also like to take this opportunity to express my heartfelt thanks to all of you and also to my fellow planning commissioners who share their talents and dedicate their time toward making and maintaining the City of Rolling Hills as a very special community. I wanted to share this decision early so that the City Council will have as much notice as possible to recruit for the open position. Sincerely, Loren DeRoy •city cfiettin INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 September 29, 2011 Mr. Brad Chelf, Vice Chairman City of Rolling Hills Planning Commission 59 Crest Road East Rolling Hills, CA 90274 Dear Thank you for your letter of interest to be re -appointed to serve on the City of Rolling Hills Planning Commission. The City Council will consider your request along with any other letters of interest received. At the conclusion of the application period a City Council Subcommittee will conduct interviews for this appointment. We will contact you to schedule an interview. Again, thank you for your interest in serving the City of Rolling Hills. If you have any questions in the interim, please do not hesitate to call City Hall at 310-377-1521. Sincer n Dahlerbruch ity Manager AD:hl 09-29-11 PCChelf-ltraiocx c: Mayor and City Council Printed on Recycled Paper September 27, 2011 Mr. Anton Dahlerbruch City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Tony, t, SEP 2 8 2011 City of Rolling Hills By I would like to officially submit my name to be considered for reappointment to the Rolling Hills Planning Commission. During my tenure, the Planning Commission has addressed some major issues within the City of Rolling Hills. We approved the plan to repair the Poppy Trail landslide, revised the Barn Ordinance and formed a subcommittee that is currently addressing the deficiencies in the development standards for the RAS-I lots in the city. I have greatly enjoyed being a part of the process and hope that my commitment to the Planning Commission has helped to preserve the rural atmosphere of our beautiful City for many years to come. I believe that I have and will continue to add value to the Planning Commission should the City Council see fit to reappoint me for another term. Thank you for your consideration. Warmest regards, Brad Chelf • • Ctty o/,errng �uer INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 September 13, 2011 Mrs. Loren DeRoy City of Rolling Hills Planning Commissioner 7 Crest Road East Rolling Hills, CA 90274 4� Dear Com}�r►i, ier DeRoy, On behalf f the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2012, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 by later than October 24, 2011. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310-377-1521 Since 1y, An Dahlerbruch City Manager AD:hl 09-13-11 pctcreappt-1 trs.docx cc: Mayor and City Council Heidi Luce, Deputy City Clerk Printed on Recycled Paper • Cry 0//e0/t4, ,4'i// • INCORPORATED JANUARY 24, 1957 September 13, 2011 Mr. Brad Chelf City of Rolling Hills Planning Commissioner 59 Crest Road East Rolling Hills, CA 9Q274 Dear Co helf, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2012, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 by later than October 24, 2011. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310-377-1521 Sincere y, Dahlerbruch C. Manager AD:hl 09-13-11 pctcreappt-1 trs.docx cc: Mayor and City Council Heidi Luce, Deputy City Clerk Printed on Recycled Paper • City °MAg nii 1 INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember April 28, 2010 Mr. Brad Chelf 59 Crest Road East Rolling Hills, CA 90274 Dear Mr. Chelf, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF 90274 (310) 377.1521 FAX: (310) 377.7288 Congratulations! At its meeting of April 26, 2010, the City Council appointed you to serve on the Rolling Hills Planning Commission effective May 1, 2010. You will be filing the unexpired term of retiring Commission Arvel Witte through January 1, 2012. Council Member Black, as our liaison to the Planning Commission, along with the City Manager and Planning Director are available to answer any questions you have. At your earliest convenience, please also call the City Manager to discuss.your orientation. We are pleased to welcome you onto the Planning Commission and look forward to working with you. Sincerely, Godfrey Pennell, D.D.S. Mayor GP:AD:hl 04-28-10PCAppt-1 trs.docx c: Rolling Hills City Council Printed on Recycled Paper • C1t omits? h'd/6 • INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tern DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember April 28, 2010 Mr. David C. Breiholz, P.E. 6 Upper Blackwater Canyon Road Rolling Hills, CA,90274 Dear Dave, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 Thank you very much for your letter of interest and desire to serve on the Planning Cofmission. We appreciate all the volunteerism and support you have provided the City over the years. Choosing one person among the applicants for the Planning Commission was very difficult. Each candidate has excellent qualifications and experience along with a history of involvement in City affairs. In turn, I regret to inform you that you were not selected at this time. We hope you will continue to stay involved in City affairs and look forward to working with you on other projects. Sincerely, Godfrey Pennell, D.D.S. Mayor GP:AD:hi 04-28-10PCAppt-1 trs.docx c: Rolling Hills City Council Printed on Recycled Paper • C1ti i/E?dfagJ�fG • INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember April 28, 2010 Mr. Spencer Karpf 14 Caballeros Road Rolling Hills, CA 90274 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 Dear Mr. Karpf, Thank you for your letter and on -going interest in serving as a member of the Rolling Hills Planning Commission. Choosing one person among the applicants was difficult, as each candidate had valuable experience and qualifications for the position. As such, I am writing to let you know that you were not selected at this time. We appreciate your strong commitment to the City and hope you will continue to stay involved in City affairs. Sincerely, Godfrey Pernell, D.D.S. Mayor GP:AD:hl 04-28-10PCAppt-ltrs.docx c: Rolling Hills City Council Printed on Recycled Paper • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 9-A Mtg. Date; 04-26-10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CITY COUNCIL PERSONNEL SUBCOMMITTEE SUBJECT: CONSIDERATION OF A RECOMMENDATION FOR AN APPOINTMENT TO THE PLANNING COMMISSION. DATE: , APRIL 26, 2010 ATTACHMENTS: Letter of Interest from Brad Chelf RECOMMENDATION The City Council Personnel Subcommittee recommends the appointment of Brad Chelf to the Planning Commission to fill the unexpired term of Arvel Witte effective May 1, 2010 and commencing on May 18, 2010. Further, it is recommended by the Personnel Committee that Arvel Witte be invited to an upcoming City Council meeting to be recognized for his years of service on the Planning Commission. BACKGROUND On January 22, 2010, the City received a letter from Planning Commissioner Arvel Witte expressing an interest in resigning from the Commission. Commissioner Witte has served on the Commission for 16 years since July 1994. His letter, on file with the City, stated his willingness to remain on the Commission subject to the appointment of new Commissioner. Staff advertised the opening for the Planning Commission for 30 days by notice in the City Newsletters of February 3 and 17, 2010 and posting the notice on the exterior glass wall at the entrance to City Hall. As of the closing of the application period on March 1, 2010, letters had received from Dave Breiholz (Upper Blackwater Canyon Road), Brad Chelf (Crest Road East), and Spencer Karpf (Caballeros Road) expressing interest in • serving on the Planning Commission. Information received from the applicants is available at City Hall. Interviews were conducted on March 15, 2010 with the three residents by the City Council Personnel Subcommittee of Council Members Heinsheimer and Hill. The term of the Commissioner filling the vacancy created by the resignation of Commissioner Witte will be through January 2012. NOTIFICATION The applicants for the Planning Commission have been advised that the City Council will be considering an appointment at its meeting of April 26, 2010. CONCLUSION The City Council Personnel Subcommittee recommends that the City Council consider its nomination of Brad Chelf and appoint a new member to the Planning Commission to fill the vacancy created by the retirement of Commissioner Witte effective May 1, 2010. The Personnel Subcommittee further recommends that Commissioner Witte be recognized by the City Council at an upcoming City Council meeting for his years of service. AD:hl 0 February 25, 2010 Mr. Anton Dahlerbruch City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Tony, I would like to officially submit my name to be considered for the opening on the Planning Commission of Rolling Hills that is being vacated by Arvel Witte. I have been a resident in the city of Rolling Hills for approximately 8 years, three of those years at 59 Crest Road East. As you are aware, I am a member of the focus group that you formed for the purpose of discussing issues and projects that are being addressed by the city. I have enjoyed working together with you and other Rolling Hills residents to brainstorm and collaborate on various matters that pertain to our city. The focus group's first task was to address the development process and how to improve it. After many months and much discussion, we were successful in submitting a "development recommendation" to the City Council on January 26, 2009. Additionally, I have been through the process of developing a new house in the city and was successful in getting Planning Commission approval. While I ultimately did not build the house, I got a good understanding of the process. My reasons for applying for the opening on the Planning Commission are simple. I feel that I am extremely fortunate to live in such a beautiful and unique community, and it is my desire to help maintain the rural atmosphere that our city has to offer. It is important to preserve the existing guidelines that have been developed over the years that restrict over development. Since I commute daily to Beverly Hills, I get to witness the effects mansionization has on a community. While it would be easier for me to live in Beverly Hills, that is not the environment that I want for my family. I am willing to drive an hour and a half each way to Rolling Hills so that my children can be raised in a serene and open environment. I never want to see the Beverly Hills type of development come to Rolling Hills. • 1 believe I can add value to the Planning Commission because of my in-depth knowledge of the development process and real estate. I have been in commercial real estate for approximately 30 years and have designed/built millions of square feet of multifamily and commercial buildings. I read blueprints, elevations, enviromnental impact reports and grading plans on a daily basis. My most recent project was the acquisition of 33 acres in Northern California to build a 500,000 square foot office campus. I had to entitle the property working with the city manager and the planning commission. Some of the issues we dealt with were: - Zoning Changes - Cal Trans - Variances - Tax and business incentives - Traffic Mitigation - Wetlands issues - Green Technology - Endangered species - Leed Certified Building I am also on the Board of Directors for the Bernardo Towne Center Properties Association, which oversees a 100 acre master planned commercial community in Northern San Diego County. Our charter is to enforce the CC & R's, oversee any development, zoning changes, signage, landscape, exterior structures, maintain roads and a 4.3 acre park. I believe that because of my many years of experience, I can add value to the Planning Commission and be a part of the team that keeps Rolling Hills the special place we all cherish. Dear Commiss 4 lenke, `We understand that Sophia is doing better. 'We are pleased that you will continue to be an important part of the community by continuing your participation in the Planning Commission. "Wishing you the best. Sincerely, Godfrey Pernetl, 2D D.S. Jvlayor -- •• ,9,LVe -r; ee'l dtc/v1,-0 -7/oczAA.cpA__ e r�.F EC7A sifD MAR 12 2010 City of Rolling Hills By 3/0 (0 (D Tuesday, March 16, 2010 8:17 AM Subject: FW: Planning Commission update Date: Monday, March 15, 2010 4:38 PM From: Anton Dahlerbruch <aahlerbruch@cityofrh.net> To: Ewa Nikodem <enikodem@cityofrh.net>, Heidi Luce <hluce@cityofrh.net> Anton Dahlerbruch . City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 310.377.1521 www.rolling-hills.org This is a transmission from the City of Rolling Hills. The information contained in this email pertains to Citybusiness and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. Forwarded Message From: Anton Dahlerbruch <adahlerbruch@cityofrh.net> Date: Mon, 15 Mar 2010 17:38:39 -0700 To: Yolanta Schwartz <ys@cityofrh.net> Subject: Planning Commission update Honorable Mayor and City Council, This is to update you on matters related to the Planning Commission. With regard to Ric Henke, he has asked that the City hold his letter of resignation and not act on it for the time being while he determines whether or not he should resign. This follows conversations he's had with the Mayor and Mayor Pro Tem to provide himself time to address the situation with his Page 1 of 4 wife. As such, he'll miss the meetings tomorrow (March 16) and decide later whether or not to resign. The Personnel Subcommittee held interviews today for the vacancy anticipated by Arvel Witte's retirement. They reported that there were strong candidates among the applicants but would like to hold off on making a recommendation until Ric Henke decides how he wants to proceed. Their recommendation(s) for filling the position(s) will be based on whether there is one or two positions open. Arvel's vacancy provides for a 2 -year appointment. If Ric resigns, it provides for a 4 -year appointment. The Personnel Subcommittee would like to address the appointment(s) at one time, rather than make one this month and then the other in April or May. This is in order to recommend a specific candidate for the 2 -year and another for the 4 -year term, if there are both. (Otherwise, they will make one recommendation to fill the 2 -year term.) FYI, while the Personnel Subcommittee believes it has two candidates to fill two positions, it will be necessary for the City to advertise the opening of a second position. At a minimum, a vacancy must be posted for 20 working days. If Ric decides after the April 20 Planning Commission meeting to resign, given 20 days notice is necessary, it probably won't be until mid - to late -May before the City Council could consider making two appointments. If he decides to remain on the Commission, the City Council can make its appointment for the vacancy created by Arvel's resignation at anytime. Due to the current uncertainties and to assist with maintaining consistency among the Planning Commission, I called Arvel to ask if he would be willing to remain on the Commission for an additional 30 to 60 days. He said "yes." As such, the City Council can wait to replace him, and he will remain on the Commission until an appointment is made. Adding to the uncertainty, just for the Council's information in case you hear from applicants.... 1. Staff is scheduling a new date for the Committee on Trees and Views to hear the Shoemaker/Grubbs/Meyer view impairment case. In Ric's absense, Loren DeRoy will be on the Committee with Jill Smith and Jeff Pieper. Fortunately, we have obtained agreement for the first meeting on this case to be March 23 at 6:30pm. FYI, it appears that there is a significant amount of neighbor interest in this case as letters and inquires have been received. Page 2 of 4 2. There is a case that was scheduled for tomorrow night before the Planning Commission. Jill Smith and Ric Henke will not be at the meeting and due to the proximity of his property, Jeff Pieper has a conflict. Therefore, there won't be a quorum to hear the case so it will be continued to another date. A similar problem could arise for the Commission's meeting in April. There is a potential that Loren will not be at the meeting. If Ric is not in attendance and since Jeff has a conflict, there will not be a quorum. Therefore, staff will be talking with Loren, Jill and Arvel to see if they could hold a special meeting on March 23 to begin hearing the case. When and with whom to fill the Planning Commission position(s) is a decision to be made by the City Council. If there are questions about all this, please don't hesitate to call me and, if the City Council would like to discuss the options before the Personnel Subcommittee presents its recommendations to the City Council in 30 to 60 days, it can be agendized. Thank you. Tony BCCC Anton Dahlerbruch City Manager City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 310.377.1521 www.rolling-hills.org This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader Page 3 of 4 • -Toot,tA FAnm (4.„Sciz_ c,„11,4 iLt-2 kAitk zla 71AAAA.79 kee),(2__ RECEIVED MAR 12 2010 City of Rolling Hills By Cti/u,--c/TuLI:sz 1°, ti • /t -s Pete4A-1 `Jlitat'`c.crit_ gasti e iLcz hAtiA, e,,v4hJ --tLL kLaA4__- 30 ehorIA;1_ -itAAAARP 6-14/(Ax4-4-1-otk 11)2ce-WL p , 14 cc.,e)-e.. fin. RECEIVED MAR 12 2010 City of Rolling Hills By 19, kL,k,z._ M INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 January 26, 2010 Dr. Richard Henke, Member City of Rolling Hills Planning Commission 7 Crest Road West Rolling Hills, CA 90274 Dear Commi ¢%Henke, At its meeting of January 25, 2010, the City Council unanimously supported your reappointment to a four-year term as a Member of the Planning Commission. On behalf of the City Council, thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission has helped shape and maintain the unique and special character of Rolling Hills. If you have any questions, please don't hesitate to call me at 310-377-1521. Since ly, n Dahlerbruch C Manager AD:h1 01-2 6-10p creapp t-1 trs. d oc cc: Mayor and City Council Yolanta Schwartz, Planning Director Printed on Recycled Paper 4111, City 0/ lei& INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 January 26, 2010 Jill Smith, Vice Chairperson City of Rolling Hills Planning Commission 10 Georgeff Road Rolling Hills, CA 9274 Dear Co mith, At its meeting of January 25, 2010, the City Council unanimously supported your reappointment to a four-year term as a Member of the Planning Commission. On behalf of the City Council, thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission has helped shape and maintain the unique and special character of Rolling Hills. If you have any questions, please don't hesitate to call me at 310-377-1521. Sincejely, n Dahlerbruch City Manager AD:h1 01-26-10pereappt-1 trs.doc cc: Mayor and City Council Yolanta Schwartz, Planning Director Printed on Recycled Paper TO: City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 FROM: Richard P. Henke 7 Crest Road West Rolling Hills, California 90274 SUBJECT: Re -appointment to the Planning Commission ECEVE DEC 0 9 2009 City of Rolling Hills By Gentlemen: I would like to be re -appointed to the Planning Commission of Rolling Hills, starting in January, 2010. The work is challenging, and I have tried to support the general plan and zoning codes of the City. Sincerely yours, Richard P. Henke December 8, 2009 JAN 0 4 2010 City of Rolling Hills By January 3, 2010 City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Dear Members, This letter is to inform you of my interest in reappointment to the City of Rolling Hills Planning Commission. I have thought long and hard the past month about the level of time and study required of each member on the Commission and am willing to remain committed. I will continue to follow the dictates of the zoning and subdivision codes and am determined, as I have been this past term, to follow and honor the intent of the General Plan as we deliberate on Planning Commission issues. Thank you for your consideration. Sincerely, Jill Smith Proposed Planning Commission Appointment Schedule January 25, 2010 City Council reviews appointment schedule and directs changes as necessary January 26, 2010 Notice of Planning Commission Member opening posted at City Hall February 3 and 17, 2010 Notice of Planning Commission Member opening in City Newsletter March 1, 2010 Due date for letters of interest in serving on Planning Commission by March 15, 2010 City Council Personnel Committee interviews Planning Commission candidates March 22, 2010 City, Council appoints new Planning Commission Member city omerns iiitz fib INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 January 26, 2010 Mr. Spencer Karpf 14 Caballeros Road Rolling Hills, CA 90274 Dear Thank you for your letter expressing interest in serving on the Rolling Hills Planning Commission. At its meeting of January 25, 2010, the City Council re -appointed Ric Henke and Jill Smith to the Commission and, at the same time, commenced a recruitment for the Commission position being vacated by retiring Commissioner, Arvel Witte. As such, they requested that your letter be held for consideration of the new vacancy. Per the attached schedule, the City Council will be considering all interested residents for the upcoming vacancy on the Commission. We will advise you at such time interviews are scheduled. Thank you for your desire to serve the community. Sincerely, Dahlerbruch C(y Manager AD:hl 01-26-10PCKarpfdoc Enclosure c: Mayor and City Council Yolanta Schwartz, Planning Director Printed on Recycled Paper •eio 01 qill4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 3-F Mtg. Date: 11-23-09 TO: FROM: HEIDI LUCE, DEPUTY CITY CLERK* THRU: ANTON DAHLERBRUCH, CITY MANAGER SUBJECT: REVIEW OF THE PLANNING COMMISSIONER APPOINTMENT SCHEDULE FOR TERMS EXPIRING IN JANUARY 2010. HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL DATE: NOVEMBER 23, 2009 ATTACHMENTS: List of expiring Planning Commission terms Schedule for appointment process Letter to be sent to each incumbent Planning Commissioner RECOMMENDATION It is recommended that the City Council review the attached schedule for Planning Commissioner appointments and direct staff if any changes are desired. DISCUSSION Attached you will find a list of two Planning Commissioners whose terms will expire in January, 2010. The list also identifies the date of their original appointment. The Commissioner Reappointment Process for filling the expiring terms calls for the incumbents and public to be informed of the Commission openings prior to the expiration of the Commission term. Staff will advertise the openings for the Planning Commission in the City Newsletter on November 18 and December 9 as well as post the notice on the exterior glass wall at the entrance to City Hall. Staff will also send individual letters to each incumbent advising them of the process for being considered for a re -appointment. Once letters of interest for serving on the Commission are received, staff will schedule interviews for the City Council Personnel Subcommittee with the candidates. For your review and consideration, Attachment 2 is the proposed schedule. Attachment 1 List of Expiring Commission Terms (January, 2010) Name Commission/ Committee . Date of Original Appointment 2005 Richard Henke Planning Commission Jill Smith* Planning Commission 2007 * Term was 3 years due to the fact that Commissioner Smith filled the unexpired term of Evelyn Hankins 'To LL. Attachment 2 Proposed Planning Commission Appointment Schedule November 23, 2009 City Council reviews appointment schedule and directs changes as necessary November 24, 2009 Letters mailed to incumbents advising of Planning Commission re -appointment process November 18 and December 9, 2009 Notice of Planning Commission Member openings in City Newsletter November 24, 2009 Notice of Planning Commission Member openings posted at City Hall January 22, 2010 Due date for letters of interest in serving on Planning Commission February 1-15, 2010 City Council Personnel Committee interviews Planning Commission candidates (Pernell/Lay) February 22, 2010 City Council appoints Planning Commission Members Attachment 3 Draft letter to be sent to incumbent Commissioners Date Name Address Rolling Hills, CA 90274 Dear (name), On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2010, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest. in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 no later than January 22, 2010. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310.377.1521 Sincerely, Anton Dahlerbruch City Manager AD:h1 11-24-09pereappt-ltrs.doc cc: Mayor and City Council Heidi Luce, Deputy City Clerk w eav 06 R grers r INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 7-D Mtg. Date: 01-25-10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: HEIDI LUCE, DEPUTY CITY CLERK THRU: ANTON DAHLERBRUCH, CITY MANAGER SUBJECT: CONSIDERATION OF AN APPOINTMENT TO THE PLANNING COMMISSION FOR A FOUR YEAR TERM COMMENCING IN FEBRUARY 2010, AND AUTHORIZATION TO INITIATE THE APPOINTMENT PROCESS FOR A PLANNING COMMISSION VACANCY. DATE: JANUARY 25, 2010 ATTACHMENTS: APPOINTMENT SCHEDULE LETTERS OF INTEREST RECOMMENDATION The City Council may want to consider an appointment of two of the three applicants to the Planning Commission for a four (4) year term beginning January 1, 2010 in order to fill in the expired terms, or the City Council may consider referring the matter to the City Council Personnel Subcommittee for consideration; and authorize staff to initiate the appointment process for a vacancy on the Planning Commission. DISCUSSION In November 2009, in anticipation of the expiring terms of Planning Commissioners Richard Henke and Jill Smith in January 2010, the appointment process was initiated. Notices were included in the City Newsletter and posted at City Hall inviting residents to submit letters of interest to fill the positions. The filing period ended January 22, 2010. Until January 21, 2010 only Dr. Henke and Mrs. Smith filed letters expressing an interest in being re -appointed to the Planning Commission. On January 22, 2010 an interest letter was received from Mr. Spencer Karpf. Commissioners Henke and Smith 1 • have served on the Planning Commission since August 2005 and July 2007, respectively and if re -appointment, will be beginning a second term. Concurrently, the City received a letter from Planning Commissioner Arvel Witte expressing an interest in resigning from the Commission. Commissioner Witte has served on the Commission since July 1994. His letter, on file with the City, states his willingness to remain on the Commission through March 31, subject to the appointment of new Commissioner. Pursuant to the MADDY Act of the State of California, it is required that the City Council solicits applications when there is a vacancy on a Commission. Staff will advertise the opening for the Planning Commission in the City Newsletter on February 3 and 17, 2010 as well as post the notice on the exterior glass wall at the entrance to City Hall. Once letters of interest for serving on the Commission are received, staff will schedule interviews for the City Council Personnel Subcommittee with the candidates. For your review and consideration, attached is the proposed schedule for appointment to fill the upcoming vacancy. NOTICE The applicants for the Planning Commission position have been advised of this matter on the City Council agenda. FISCAL IMPACT There is no fiscal impact associated with this action. CONCLUSION Staff is seeking authorization to initiate the recruitment process for the vacancy from retiring Planning Commissioner Arvel Witte. In addition, at tonight's meeting the City Council may either appoint two out of the three candidates to the expired terms on the Planning Commission or refer the appointment to the Personnel Subcommittee. 2 Proposed Planning Commission Appointment Schedule January 25, 2010 City Council reviews appointment schedule and directs changes as necessary January 26, 2010 Notice of Planning Commission Member opening posted at City Hall February 3 and 17, 2010 Notice of Planning Commission Member opening in City Newsletter March 1, 2010 Due date for letters of interest in serving on Planning Commission by March 15, 2010 City Council Personnel Committee interviews Planning Commission candidates March 22, 2010 City Council appoints new Planning Commission Member 3 TO: City Council RECEIVED City of Rolling Hills DEC 0 9 2009 2 Portuguese Bend Road City of Rolling Hills Rolling Hills, California 90274 By FROM: Richard P. Henke 7 Crest Road West Rolling Hills, California 90274 SUBJECT: Re -appointment to the Planning Commission Gentlemen: I would like to be re -appointed to the Planning Commission of Rolling Hills, starting in January, 2010. The work is challenging, and I have tried to support the general plan and zoning codes of the City. Sincerely yours, P71-e,k Richard P. Henke December 8, 2009 JAN 0 4 2010 Oity of Rolling Hills January 3, 2010 City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Dear Members, This letter is to inform you of my interest in reappointment to the City of Rolling Hills Planning Commission. I have thought long and hard the past month about the level of time and study required of each member on the Commission and am willing to remain committed. I will continue to follow the dictates of the zoning and subdivision codes and am determined, as I have been this past term, to follow and honor the intent of the General Plan as we deliberate on Planning Commission issues. Thank you for your consideration. Sincerely, S2/1/L0/-/-\_., Jill Smith *ECEVED January 21, 2010 JAN 2 2 2010 City of Rolling Hiiis By Honorable Members of the City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Re: Planning Commission Position Dr. James Black, Council Member Thomas F. Heinsheimer, Mayor Frank E. Hill, Council Member B. Allen Lay, Council Member Godfrey Pernell, D.D.S, Council Member Dear Mayor Heinsheimer and Members of the Council: I write you today to express my interest in the Planning Commission position that you will be filling in the near future. I have applied Planning Commission in each of the past two years as positions have become available, but have not be selected for any of them. As I have detailed in my applications in previous years, I have had significant experience in serving on trade association boards, twenty-five years plus experience running a business that employs several hundred people, and have legal training in matters relating to property law. 1 have over the past years also familiarized myself with the Rolling Hills planning process through my involvement in going through the process for a new residence I will be constructing on Maverick and through my interest in a number of the major issues that have come before the Commission and the City Council and my participation in the debate on those issues. While I am sure that my failure to secure a position on the Commission in previous years was in some measure related to my being a new member of the Rolling Hills community, my family and I have now been members of the community for close to four years and plan on being here for far longer. I am committed to this community and would like to find a way to serve it in some substantive way. I think this desire is evidenced by my recent candidacy for the RHCA Board of Directors and my previous applications for a position on the Planning Commission. I recognize that on occasion my views are contrary to those of some members of the current Commission as well as some members of City government. I think that is a good think as I believe, based on discussions with a large number of residents, that my views are for the most part in accord with the "newer" members of the community as well as many more established residents. (For your information I have included as "newer" members all those owners who have been here 15 years or less. This group now constitutes between 55 and 60% of the total residents, a majority.) 0 • I think many of these views are under -represented or not represented at all in RH City Government and so I believe I can make a particularly significant contribution in the form of new ideas and new perspectives. I believe that both the Commission and the City would benefit from this. I thank the Council for considering my interest. Sincerely, Spencer L. Karpf 14 Caballeros Road Rolling Hills, Ca 90274 Home: 310-544-8536 Cell: 818-400-6881 Office: 818-240-3177, ext. 213 skarpf@earthlink.net skarpf@smci.com cc: Anton Dahlerbruch, City Manager 41, w Fri, Jan 22, 2010 7:41 AM Subject: Planning Commission Position Date: Thursday, January 21, 2010 8:12 PM From: skarpf@earthlink.net To: Anton Dahlerbruch <CityManager@cityofrh.net> Cc: <enikodem@cityofrh.net> Conversation: Planning Commission Position Dear Tony - It is my understanding that the City is soliciting applications for a seat that is to be open on the Planning Commission. I would like to apply for this position and to this end have attached a letter directed to the City Council expressing my interest. Please indicate my interest to the committee that will be screening the applicants and provide a copy of my letter of interest to the members of the Council. As I believe that Friday is the last day to apply for this position, please acknowledge receipt of this application. Sincerely, Spencer L. Karpf 14 Caballeros Road 310-544-8536 (home) 818-400-6881 (cell) skarpf@earthlink.net skarpf@smci.com Page 1 of 1 RECEIVED TO: City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 FROM: Richard P. Henke 7 Crest Road West Rolling Hills, California 90274 SUBJECT: Re -appointment to the Planning Commission DEC 0 9 2009 City of Rolling Hills By Gentlemen: I would like to be re -appointed to the Planning Commission of Rolling Hills, starting in January, 2010. The work is challenging, and I have tried to support the general plan and zoning codes of the City. Sincerely yours, P74/12 -- Richard P. Henke December 8, 2009 JAN 0 4 2010 City of Rolling Hills Ay January 3, 2010 City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Dear Members, This letter is to inform you of my interest in reappointment to the City of Rolling Hills Planning Commission. I have thought long and hard the past month about the level of time and study required of each member on the Commission and am willing to remain committed. I will continue to follow the dictates of the zoning and subdivision codes and am determined, as I have been this past term, to follow and honor the intent of the General Plan as we deliberate on Planning Commission issues. Thank you for your consideration. Sincerely, S2 kJ Jill Smith ItECEUVED January 21, 2010 JAN 22 2010 City of Rolling Hills By Honorable Members of the City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Re: Planning Commission Position Dr. James Black, Council Member Thomas F. Heinsheimer, Mayor Frank E. Hill, Council Member B. Allen Lay, Council Member Godfrey Pernell, D.D.S, Council Member Dear Mayor Heinsheimer and Members of the Council: I write you today to express my interest in the Planning Commission position that you will be filling in the near future. I have applied Planning Commission in each of the past two years as positions have become available, but have not be selected for any of them. As I have detailed in my applications in previous years, I have had significant experience in serving on trade association boards, twenty-five years plus experience running a business that employs several hundred people, and have legal training in matters relating to property law. I have over the past years also familiarized myself with the Rolling Hills planning process through my involvement in going through the process for a new residence I will be constructing on Maverick and through my interest in a number of the major issues that have come before the Commission and the City Council and my participation in the debate on those issues. While I am sure that my failure to secure a position on the Commission in previous years was in some measure related to my being a new member of the Rolling Hills community, my family and I have now been members of the community for close to four years and plan on being here for far longer. I am committed to this community and would like to find a way to serve it in some substantive way. I think this desire is evidenced by my recent candidacy for the RHCA Board of Directors and my previous applications for a position on the Planning Commission. I recognize that on occasion my views are contrary to those of some members of the current Commission as well as some members of City government. I think that is a good think as I believe, based on discussions with a large number of residents, that my views are for the most part in accord with the "newer" members of the community as well as many more established residents. (For your information I have included as "newer" members all those owners who have been here 15 years or less. This group now constitutes between 55 and 60% of the total residents, a majority.) • • I think many of these views are under -represented or not represented at all in RH City Government and so I believe I can make a particularly significant contribution in the form of new ideas and new perspectives. I believe that both the Commission and the City would benefit from this. I thank the Council for considering my interest. Sincerely, Spencer L. Karpf 14 Caballeros Road Rolling Hills, Ca 90274 Home: 310-544-8536 Cell: 818-400-6881 Office: 818-240-3177, ext. 213 skarpf earthlink.net skarpf@smci.com cc: Anton Dahlerbruch, City Manager • Fri, Jan 22, 2010 7:41 AM Subject: Planning Commission Position Date: Thursday, January 21, 2010 8:12 PM From: skarpf@earthlink.net To: Anton Dahlerbruch <CityManager@cityofrh.net> Cc: <enikodem@cityofrh.net> Conversation: Planning Commission Position Dear Tony - It is my understanding that the City is soliciting applications for a seat that is to be open on the Planning Commission. I would like to apply for this position and to this end have attached a letter directed to the City Council expressing my interest. Please indicate my interest to the committee that will be screening the applicants and provide a copy of my letter of interest to the members of the Council. As I believe that Friday is the last day to apply for this position, please acknowledge receipt of this application. Sincerely, Spencer L. Karpf 14 Caballeros Road 310-544-8536 (home) 818-400-6881 (cell) skarpf@earthlink.net skarpf@smci.com Page 1 of 1 REORGANIZATION OF THE PLANNING COMMISSION Commissioner Sommer nominated Arvel Witte to serve as Chairman of the Commission for the upcoming year. Commissioner Hankins seconded the nomination which carried unanimously. Chairman Witte nominated Commissioner Hankins to serve as Vice Chairwoman of the Commission for the upcoming year. Commissioner Sommer seconded the nomination which carried unanimously. Chairman Witte requested that Commissioner DeRoy continue chairing the meeting this evening. CONSIDERATION OF RE -APPOINTMENT TO THE PLANNING COMMISSION. City Manager Nealis presented the staff report and letter from Planning Commissioner Roger Sommer indicating that he would like to continue to serve on the Commission. Hearing no discussion, Mayor Pernell called for a motion. Mayor Pro Tern Lay moved that the City Council re -appoint Roger Sommer to a 3 -year term on the Planning Commission. Councilmember Black seconded the motion, which carried unanimously. • Fri, Jan 15, 2010 4:05 PM Subject: After 16 years, its just time to move on .. Date: Friday, January 15, 2010 3:58 PM From: witteab@aol.com To: ADahlerbruch@cityofrh.net Cc: theinsheimer@col-heins.com, allenlay@cox.net Conversation: After 16 years, its just time to move on .. . Tony After long time consideration, I've decided to resign from the Planning Commission. Dr. Pernell interviewed me for the job in 1994. I have enjoyed this job, the Staff and Commissioners, and have contributed to maintaining our standards of development. The Commission work takes a lot of time in preparation and attending meetings, public hearings and field trips. It's time to go . . . I would like to leave by March 31, subject to the City finding a replacement in a smooth transition. Since Monday, I have discussed this matter with Allen Lay, the City Council contact for the Planning Commission, and our Mayor, Tom Heinsheimer. Regards, Arvel Witte Page 1 of 1 City Manager Dahlerbruch reported that the City Council had accepted the resignation of Commissioner Ev'e Hankins. He said that Commissioner Hankins will attend the joint Meeting of the City Council and Planning Commission and that staff would be advertising for the vacancy and that the City Council hopes that the appointment will be made before the July Planning Commission meeting. • • City a`,erinp INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 OATH OF ALLEGIANCE FOR PUBLIC OFFICERS AND EMPLOYEES (Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title 1 of Government Code) I, Jeff Pieper, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. SUBSCRIBED AND SWORN TO ME BEFORE THIS 10th DAY OF MARCH, 2009 Member of the Planning Commission Title tore of Person Taking the Oath C. Printed on Recycled Paper • Cite Qpeottin9 L�L3 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 January 4, 2010 Jill Smith, Vice Chairperson City of Rolling Hills Planning Commission 10 Georgeff Road Rolling Hills, CA 90274 Dear Co Thank you or your letter of interest in re -appointment to the City of Rolling Hills Planning Commission. The City Council will consider your request along with all other letters of interest received for the two positions available. At the conclusion of the application period a City Council Subcommittee will conduct interviews for the appointments. We will contact you when interviews will be scheduled. Again, thank you for your interest in continuing to serve the City of Rolling Hills. If you have any questions in the interim, please do not hesitate to call City Hall at 310-377-1521. An Dahlerbruch City Manager AD:hl 01-04-10pcsntith-ltr.doc cc: Yolanta Schwartz, Planning Director Printed on Recycled Paper C144 a`eo Pln INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 December 10, 2009 Dr. Richard Henke, Member City of Rolling Hills Planning Commission 7 Crest Road West Rolling Hills, CA 90274 Dear Dr. Henke, Thank you for your letter of interest in re -appointment to the City of Rolling Hills Planning Commission. The City Council will consider your request along with all other letters of interest received for the two positions available. At the conclusion of the application period a City Council Subcommittee will conduct interviews for the appointments. We will contact you when interviews will be scheduled. Again, thank you for your interest in continuing to serve the City of Rolling Hills. If you have any questions in the interim, please do not hesitate to call City Hall at 310-377-1521. Sincer ton ahlerbruch City Manager AD:hl 12-10-09pchenke.ltr.doc cc: Yolanta Schwartz, Planning Director Printed on Recycled Paper • C1ty a`e llin9 JJ.lG • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD __—'�>♦ ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 November 24, 2009 Jill Smith, Vice Chairperson City of Rolling Hills Planning Commission 10 Georgeff Road Rolling Hills, CA 90274 Dear Commis�io�r pith, On behalf of tl e City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2010, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 no later than December 30, 2009. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310.377.1521. Sinc y, n Dahlerbruch City Manager AD:hl 11-24-09pereappt-ltrs. doc cc: Mayor and City Council Heidi Luce, Deputy City Clerk Printed on Recycled Paper • City f elEa„ • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 November 24, 2009 Dr. Richard Henke, Member City of Rolling Hills Planning Commission 7 Crest Road West Rolling Hills, CA 90274 Dear Comm' e Henke, On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2010, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 no later than December 30, 2009. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310.377.1521. Sincer on Dahlerbruch City Manager AD:hl 1 1 -24-0 9pereappt-ltrs.doc cc: Mayor and City Council Heidi Luce, Deputy City Clerk Printed on Recycled Paper • o`erd/Jns Free INCORPORATED JANUARY 24, 1957 Costi/nAaa ecommeniciA7/tiofi, _htes,e.ztedto- P/qei fo,mne,c 6* GotaiciI p't!4 f'J (.6% ex tAank& uic yP z:t cQk cy1 thateeivuetaivecseroice to- td e o 'GCalhipM&a&n and/wetand/wet G 't C Gotowit Gyoa� - 1>zeisk auk cowinui to�/ e rib& diar r- 9.4& atac, 0 t,fikit/A FRANK E. HILL Mayor £'tt ® , /in LI INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 THOMAS F. HEINSHEIMER Mayor Pro Tem DR. JAMES BLACK Councilmember B. ALLEN LAY Councilmember GODFREY PERNELL, D.D.S. Councilmember February 25, 2009 Seiko Yajima 7 Open Brand Road Rolling Hills, CA 90274 Dear Mr. Yajima, Thank you for your interest in the City as expressed in your application to serve on the Planning Commission. We appreciate your dedication and commitment to community service and your desire to participate in the planning process affecting the future of the community. As you know, the City received several applications for the position of Planning Commissioner. All the applicants were well qualified and would bring valuable insight into Planning Commission matters. While a decision was very difficult, the City Council appointed Jeff Pieper to the position. We encourage you to stay engaged in City affairs and to apply for future Committees or Commission vacancies as they arise. Thank you. Sincerely, Frank E. Hill Mayor FEH/hl 02 -'25 -Itrs.doc .DLIe cc: City Council •3 Printed on Recycled Paper FRANK E. HILL Mayor N City .• 0 0i11 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 THOMAS F. HEINSHEIMER Mayor Pro Tern DR. JAMES BLACK Councilmember B. ALLEN LAY Councilmember GODFREY PERNELL, D.D.S. Councilmember February 25, 2009 Spencer L. Karpf 14 Caballeros Road Rolling Hills, CA 90274 Thank you for your interest in the City as expressed in your application to serve on the Planning Commission. We appreciate your dedication and commitment to community service and your desire to participate in the planning process affecting the future of the community. As you know, the City received several applications for the position of Planning Commissioner. All the applicants were well qualified and would bring valuable insight into Planning Commission matters. While a decision was very difficult, the City Council appointed Jeff Pieper to the position. We encourage you to stay engaged in City affairs and to apply for future Committees or Commission vacancies as they arise. Thank you. Sincerely, Frank E. Hill Mayor FEH/hl 02 25-09PCApplicant-ltrs.doc cc: City Council Printed on Recycled Paper FRANK E. HILL Mayor 41. £'tt �OiL40� i�iLL.� INCORPORATED JANUARY 24, 1957 Council THOMAS F. HEINSHEIMER Mayor Pro Tem DR. JAMES BLACK Councilmember B. ALLEN LAY. Councilmember GODFREY PERNELL, D.D.S. Councilmember February 25, 2009 Roger Sommer 8 Georgeff Road Rolling Hills, CA 90274 Dear Mr�,,So1 er, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 Thank you for your 13 years of service to the City of Rolling Hills as a member of the Planning Commission. Your commitment of time as well as your energy and enthusiasm are greatly appreciated. Your ideas and contributions have been instrumental in the successes and progress of the Commission. of this cWe have appreciated your insight and commitment to preserve the character y. In recognition of your service, we'd like �ted to the City Councilize you at the City uncil meetinCharribers, 2 on March 9, 2009. For that recognition, you are in Portuguese Bend Road, at 7:30 pm. We will look forward to seeing you on March 9th. Again, thank you. Sin Frank E. Hill Mayor FEH/hl 02a5-09PCAppointmentComtnendation-ltrs.doc cc: City Council Printed on Recycled Paper FRANK E. HILL Mayor SO City 0 /e0Ll6f2v JVIillo INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 THOMAS F. HEINSHEIMER Mayor Pro Tem DR. JAMES BLACK Councilmember B. ALLEN LAY Councilmember GODFREY PERNELL, Q.D.S. Councilmember February 25, 2009 Jeff Pieper 3 Eucalyptus Lane Rolling Hills, CA 90274 Dear M At its meeting of February 23, 2009, the City Council approved your appointment to the Rolling Hills Planning Commission effective immediately for a four (4) year term. As such, City staff will be arranging an orientation for you along with advising you of the Commission's upcoming meeting schedule. If you have any questions, please don't hesitate to contact any member of the City Council or staff. Congratulations and we look forward to working with you. Frank E. Hill Mayor FEH/hl 02 -09PCAppointmentConmrendation-ltrs.doc cc: City Council Printed on Recycled Paper • • Cry aP2lPng JJd1i INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 November 26, 2008 Mr. Roger Sommer, Member City of Rolling Hills Planning Commission 8 Georgeff Road Rolling Hills, CA 90774 Dear Commissio On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2009, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 no later than January 26, 2009. The City Council will consider your request along with any other letters of interest received from residents. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310.377.1521. Sincer1y, Anion Dahlerbruch City Manager AD/ 11-26-08reappt-Itrs.doc cc: Mayor and City Council Marilyn Kern, Deputy City Clerk Printed on Recycled Paper SO By C /C✓/ I INCORPORATED JANUARY 24. 1957 of 50TH ANNIVERSARY 1957 - 2007 January 29, 2008 Dr. Arvel Witte, Ph.D Member City of Rolling Hills Planning Commission 5 Quail Ridge Road South Rolling Hills, CA 902,74 Dear Commissio ,/ NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS. CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 Congratulations and thank you for your continued interest in serving on the Planning Commission. At its meeting of January 28, 2008, the City Council Personnel Subcommittee recommended and the City Council approved your reappointment to the Commission for a four-year term effective January ---X2008. We look forward to continuing working with you. If you have any questions concerning your reappointment, please don't hesitate to call Yolanta Schwartz or me. Since ly, on Dahlerbruch ity Manager AD/ 01-29-08p ca ppoi nt-I trs.doc cc: Mayor and City Council Yolanta Schwartz, Planning Director ePrinted on Recycled Paper "NAG Hilts 1O-4,4 0 A ff 50TH ANNIVERSARY 1957 - 2007 110 INCORPORATED JANUARY 24, 1957 January 29, 2008 Mrs. Loren DeRoy, Member City of Rolling Hills Planning Commission 7 Crest Road East Rolling Hills, CA 90274 Dear Commissioner. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310)377-1521 FAX: (310) 377-7288 Congratulations and thank you for your continued interest in serving on the Planning Commission. At its meeting of January 28, 2008, the City Council Personnel Subcommittee recommended and the City Council approved your reappointment to the Commission for a four-year term effective January 1, 2008. We look forward to continuing working with you. If you have any questions concerning your reappointment, please don't hesitate to call Yolanta Schwartz or me. Sincerely, Aa lerbruch C y Manager AD / 01-29-08pcappoint-I trs.doc cc: Mayor and City Council Yolanta Schwartz, Planning Director Printed on Recycled Paper 4111 9 Upper Blackwater Canon Road PP Y Rolling Hills, CA 90274 December 4, 2007 City Council City of Rolling Hills #2 Portuguese Bend Road Rolling Hills, CA 90274 Gentlemen: DEC 0 4 2007 CITY OF ROW4G HILLS Re: Planning Commission Vacancy I would like to express my continued interest in serving on the Planning Commission for the City of Rolling Hills, as outlined in my letter to you of 7th June, 2007. Sincerely iii a rti n Waters Phone: (310) 541-9190 E-mail: martin@waterscentral.com Fax: (310) 388-1503 Reinhold A. Ullrich M.D. 5 Pine Tree Lane Rolling Hills, CA 90274 Dear Rolling Hills Staff: NOV 21 200? CITY OF ROLLING HILLS November 19, 2007 In response to the "Volunteer Opportunities" in the City of Rolling Hills newsletter 11/7/2007, I am applying to serve a four year term on the Planning Commission. I and my wife, Norarhave been a resident property owners in Rolling Hills since June 1959, raising a family of six children. Our family have always loved and appreciated the semi -rural environment and the property standards that are required to maintain this way of life. I would have no agenda but to promote and maintain what has been the code for the city in my 48 years of residency in Rolling Hills. Although still in practice, I should have some time to give back to the city what many others have given for many years. Attending some sessions of the Planning Commission and City Council and Association meetings in relation to my planned 5 Pine Tree.subdivision, I have gotten a feel for how the system works. I'd be willing and happy to follow that course. Attached is my current Since Rei oId A. Ullrich, M.D. RE: AC i Born: High School: Military Service: A. M.D.: Married: Children: Rotating Internship: Residency: C(!'RRICULUM VITAE REINHOLD A. ULLRICH, M.D. 4201 Torrance Boulevard Suite 600 Torrance, California 90503 310/540-5503 Fax 310/792-3694 Lanesboro, Massachusetts June 4, 1927 Pittsfield High School Pittsfield, Massachusetts 1945 U.S. Army - infantry and Medical Supply March 1945 - November 1946 Enlisted December 26, 1944 Harvard University, 1950 Biochemical Sciences State University of New York at Buffalo School of Medicine, 1953 Nora Webb June 6, 1953 Richard R. Linda A. Robert R. Lory J. Leslie R. Rand R. Los Angeles County Harbor General Hospital Torrance, California 1953-1954 Obstetrics and Gynecology Los Angeles County Harbor General Hospital „.-Torrance, California 1954-1957 Affiliated with Department of Obstetrics and Gynecology, University of California Los Angeles, School of Medicine Los Angeles, California Included six months training at City of Hope Medical Center Duarte, California • Reinhold A. Ullrich, M.D. CtRRICULUM VITAE Page 2 Private Practice: Hospital Affiliations: Teaching Appointment: Current Appointment: Certified: Re -certified: Obstetrics and Gynecology From July 1, 1957 Torrance, California Active Staffs. - Little Company of Mary Hospital, Torrance - Torrance-Memorial Hospital, Torrance Member - Faculty Society, Professional Staff Association Research and Education Institute, Inc. of Harbor/UCLA Medical Center On faculty UCLA School of Medicine, OB-GYN Department From1954 Associate Clinical Professor UCLA School of Medicine, OB-GYN Department Obstetrics and Gynecology By the American Board of Obstetrics and Gynecology May 3, 1963 By the American Board of Obstetrics and Gynecology February 3, 1978 Specialty Related Professional Organizations: -Fellow, American College of Obstetrics and Gynecologists Life. Fellowship, Los Angeles Obstetrical and Gynecological Society -Member, Daniel Morton. Society -Member, American Institute of Ultrasound in Medicine Reinhold A. ullrich C1RRICULUM VITAE Page 3 other Medical Organization Memberships: Licensed: Elected Medical Offices: M.D. -American Medical Association, %A M►g-r" -California Medical Association -Los Angeles County Medical Association -American Medical Athletic Association��/ /7 �..... na -South Bay Medical Society -Far Western Medical Association -CALPAC, Board of Directors (1989-1993) -Wilderness Medical Association -Perinatal Advisory Council of Los Angeles Communities -Harbor Collegium, Charter Member -The Aesculapians.(UCLA) -SOCAP, Southern California Physicians Council, Inc., Board of Directors, 1987-1991 ♦ ..1 _ L -__L6y • los an By State of California board of Medical Examiners September 14, 1954 No. G-2910 -Chief of Staff, South Bay Hospital Redondo Beach 1963-1964 -Chief of Staff, Little Company of Mary Hospital Torrance 1969-1970 -President, Far Western Medical Association 1971-1972 -President, Los Angeles County Medical Association --District #9 1974-1975 oAnselor, Los Association - 1976-1980 Treasurer, Los Association 1985-1986 -Secretary, Los Association 1986-1987 Angeles County Medical District #9 Angeles County Medical. Angeles County Medical Reinhold A. Ullrich, M.D. CURRICULUM VITAE Page 4 1. -President-Elect, Los Angeles County Medical Association 1987-1988 -President, Los Angeles County Medical Association 1988-1989 Trustee, California Medical Association 1989-1995 (previous terminology Counselor) -Trustee, Los Angeles County Medical Association 1985-1996 -Alternate Delegate, American Medical Association 1990-1996 -Board of Governors, Southern Californian Physicians Insurance Rxchange from January 29, 1991 to .ta c t." iclr/71 4 -Co-Chairman, Los Angeles County Medical Association Board of Trustees 1992-1993 -Chairman, Los. Angeles County Medical Association Board of Trustees 1993-1994 • Chairman, OB-GYN Committees: Chairman and Committee Member.: - Little Company of Mary Hospital, Torrance -Torrance Memorial Hospital, Torrance - Riviera Hospital, Torrance -South Bay Hospital, Redondo Beach (various times from 1960 on) Of various medical staff local hospitals and medical association committees at various times in the past as well as curtently Medical Related`" Activity: -Founding member in 1975 and on Board of Directors of Professional Standards Review Organization Area 23 from 1975 to 1982. -Related Committee assignments with PSRO Area 23 and Treasurer and on Executive Committee from 1975 to 1982. Reinhold A. Ullrich, M.D. CtRRICULUM VITAE Page 5 -Continued Committee assignments when PSRO Area 23 became Western Medical Review in January 1983. Re-elected to Board of Directors 1984, Treasurer and on Executive Committee until the organization was sold in 1990. -Chairman, Medical Services Review Committee, District #9, Los Angeles County Medical Association, 1967 to 1970. -Chairman, Pee Committee, Los Angeles County Medical Association, 1978 to 1982. -Chairman, Medical Review and Advisory Committee, Los Angeles Foundation for Medical Care 1984 to 1985. (Development of Medical policy guidelines) -Consultant, Los Angeles County Task Force on Teenage Pregnancy, 1987. -Consultant, Los Angeles County Task Force on Obstetrical Care, 1989 to 1990. Includes Advisory Panel with RAND Corporation and National Health Foundation Center of Health Resources, 1990. -Member,. California Medical Association Committee on Member Services, 1987 to 1988 - changed to Commission on Membership and. Member Services in March 1988 Educational Activities: -Board of Directors, OB-G.YN Clinical Faculty, UCLA School of Medicine, 1989 to .pe -Member, Blue Cross Medical Advisory Committee, 1989 to sre3sut.F7g9 Member, Board of Trustees, Friends of the Los Angeles County Medical Association Library, 1990 to present. -Member, California Medical Association, Physician's Benevolence Fund Operating Committee. 1992-1994. Panel Speaker, Interface Between Psychiatry and Medicine, April 8, 1989. Various Obstetrics and Gynecology presentations to nurses and community groups since 1957. Reinhold A. Ullrich, M.D. CatRRICULUM VITAE Page 6 Previous Community Activities: Other Organizations Life Member: Other Organizations Member: -Board of Directors, American.Red Cross Torrance -Lomita Branch -Board of Directors, Torrance YMCA -Board of Directors, American Cancer Society, South Bay Branch -Audubon Society -Yosemite "'4 i i u' ^ r -y Association - United States Ski Association (previously Far Western Ski Association) - Seniors Track Club - American Alpine Club -American Medical Athletic Association -Friends of Cabrillo Marine Museum -Sierra Club -Republican National Committee - Town Hall of California -UCLA Alumni Association -General Alumni Association, University of Southern California -University of Buffalo Alumni Association -Phi Chi Alumni Association -Medical Alumni Association State University of New York at Buffalo -Explorers Club -Friends of the Earth -Little Company of Mary Hospital, Centurion Club - Community Association of the Peninsula" - Los Angeles Natural History Association -Greater Los Angeles Zoo Association -National Wildlife Federation —Friends of LACMA Library =;'Mb Nature Conservancy -New York Road Runners Club -Los Angeles World Affairs Council - Iowa Mountaineers -UCLA Medical Alumni Association -United States Olympic Society Reinhold A. Ullrich, M.U. CURRICULUM VITAE Pace 7 Physican with Mountaineering 1968 Expeditions: -Mexico 1960 -Alaska 1970 -Tanzania 1973/74 -Argentina Russia 1973 19784 -New Zealand -Ecuador 1978 19838 -Chile 1984 -Pakistan 1984 -Australia 19865 -Antarctica 1989 -North Pole -Irian Jaya 1990, 1992, 1993// Peer Review Activities: -Medical Advisor, PSRO Area 23, 1976 to 1982 Medical Advisor, Western Medical Review, 1982 to 1990 -Case Review for State of California Board of Medical Quality Assurance (Medical Board of California) -Medico-legal case review since 1975 -Member of Los Angeles County Medical Association Central Committees 1966 to 1985 (Fee, Insurance Review, Ethics and Medical, Services Review Committees) -Physician Advisor, Blue Cross of California, Medical Policy Committee 1987 to prcocn'/f9f Publications: Prenatal Booklet (for. Monk-Ullrich and for Monk- Ullrich-Colodny) First Edition - 1961 Second Edition - 1964 Third Edition - 1970 Oddo ' jfeeivr9) liddhf 15 le ;(0)11 f% se RAUtsttwwd November 11, 2007 Spencer L. Karpf 14 Caballeros Road Rolling Hills, CA 90274 By Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 CITY OF ROLLING FfILLS Re: Planning Commission Volunteer Opportunities Dear Members of the Council: I read with interest the announcement in this month's newsletter that two Planning Commission volunteer opportunities would become available in January 2008. I am writing to express my interest in one of these positions. As a new resident of Rolling Hills I had recently decided that I would like to become involved in useful volunteer activities, particularly governmental ones, within my new community. Though my family and I are new residents we plan on making Rolling Hills our last address change. (I am new to P. V. though my wife, Sheila, was a resident of Ranch P.V. for the eight years prior to our marriage.) Having been smitten by the unique lifestyle that Rolling Hills offers I feel compelled to make a contribution to its preservation. The following biographical data may be of value in considering my interest: Lifetime resident of Los Angeles County Graduate of U.C.L.A. School of Law with an emphasis in property law Licensed member of the California State Bar (inactive) Founder (1983) and President of a successful Information Technology consulting firm that currently employs approximately 400 Current director and legislative chair of the Southern California Chapter of the NACCB, a trade association serving the I.T. Consulting industry Five years as a director (2001 — 2005) on the National Board of the NACCB My contact information is: Cell: 818-400-6881 Home: 310-544-8536 Office: 818-240-3177, ext. 213 e-mail: skarpf@earthlink.net skarpf@smci.com Rolling Hills City Council November 11, 2007 Page 2 I look forward to having an opportunity to meet with the Council to learn more about the responsibilities of and the commitment required by these positions and to discuss the potential for my volunteering as a member of the Rolling Planning Commission. Since ly, s S nce L. Karpf December 10, 2007 Dr. James Black, Mayor City of Rolling Hills 1 Portuguese Bend Road Rolling Hills, Ca 90274 DEC 1 0 2007 Vii4E OF ROLLING HILLS Dear Mayor Black, I would like to express my desire to seek reappointment as a Planning Commissioner of the City of Rolling Hills. I am truly appreciative of the confidence that the City Council has placed in me to serve as a planning commissioner for the City over the last four years, and I take this responsibility seriously. I treasure the unique character and quality of life that the City of Rolling Hills provides its residents and hope that I have been appropriate and effective in my role in the city planning process to preserve and uphold the goals of our City's General Plan and the intent of our municipal codes. I have been a resident of the City of Rolling Hills for the past 14 years and an active member and past president of Caballeros. My experience with city government includes three years as a Parks Commissioner for the City of Rolling Hills Estates including serving as a member on that City's General Plan Committee, seven years as a member of the City of Rolling Hills Wildlife Committee and my tenure as Planning Commissioner. I believe that this experience has provided me with the context and knowledge necessary to use good judgment and work effectively in the performance of my duties as a planning commissioner. I have attached my resume to provide a more complete picture of my professional and community service background. I look forward to meeting with the City Council's appointment committee and answering any questions they may have. Respectfully, Loren DeRoy cc: Councilmembers of the City of Rolling Hills Loren DeRoy 7 Crest Road East Rolling Hills, California 90274 Educational Background: Bachelor of Science in Special Education — James Madison University (1977) Masters of Business Administration in Marketing and Advertising — S.D.S.U. (1985) Professional Experience: Educator/Counselor - Alternative High School in Virginia for teenagers with behavior disorders Market Research Assistant - IVAC Corporation (Medical Equipment Manufacturer) Advertising Research Assistant - San Diego State University Business Analyst - TRW (Aerospace Corporation) Corporate Financial Analyst/Financial Consultant - Transamerica Corporation (Insurance Services) Consultant -Project Development — Palos Verdes Peninsula Land Conservancy Project Manager — Palos Verdes Peninsula Land Conservancy Community Based Experience: Consultant — Project Manager - Palos Verdes Peninsula Land Conservancy (2001-2003) • Served as project development manager for a coastal open space parkland property owned by the City of Los Angeles, subsequently dedicated as the White Point Nature Preserve. • Chaired a volunteer community based steering committee to develop a master plan for the preserve in cooperation with the City of Los Angeles. This master plan latter won the Achievement Award for Parkland Planning and Design from the State of California Parks & Recreation Society in 2002. • Was successful in obtaining approval of the CEQA certified master plan and negotiating a 25 year management agreement between the City of Los Angeles and the PVPLC. • Authored numerous grant applications for this project (with a 100% award rate) securing over $2 Million dollars in local, State and Federal funding for the project within two years. Capital Campaign Committee Member — Palos Verdes Peninsula Land Conservancy 2005 Fulfill the Dream Campaign. • Co -managed the marketing committee responsible for developing the campaign theme, signage, brochures, video and direct mail materials for a community campaign which successfully raised over $4 Million Dollars in six months. Board Member - Palos Verdes Art Center. (1998 — Present) • Past President and Outreach Chairman for the Art At Your Fingertips Program (A community partnership between the school district, art center, local artists and parent volunteers). • Co-authored a guidebook and award winning video on an innovative children's arteducation program for grades K-8 known as Art At Your Fingertips. Successful in obtaining $8,500.00 in private foundation funding for this project as well as securing cooperative donations from the School District and Cox Communications. • Established an innovative Healing Arts partnership between the Art Center and Little Company of Mary Hospital to bring a participatory healing arts program to the surgical care waiting room serving 6,000 people annually. Have obtained private foundation funding and successfully sought a County grant for $5,000. Grant Review Panelist — City of Los Angeles Neighborhood Matching Fund (2002 — 2005) • Appointed by the City of Los Angeles to evaluate grant proposals submitted to the Neighborhood Matching Fund Program for the purpose of beautifying blighted areas of the city and promoting safe neighborhoods in the City of Los Angeles. Former Parks Commissioner - City of Rolling Hills Estates. (3 Years) • Member of the General Plan Committee for the City of Rolling Hills Estates • Chairman of the George F Canyon Nature Center Subcommittee. • Developed a plan for re -zoning city -owned property and dedicating it as a nature preserve. • Created a community based master plan for the preserve that included an interpretive trail system as well as overseeing the architect in the design and development of a nature center. • Instrumental in writing grants and securing over $260,000.00 in State bond funding for the project. Former Board Member - Palos Verdes Peninsula Land Conservancy (6 years) • Chaired the land stewardship committee and developed the initial guideline procedures for land stewardship for the Conservancy. Former Member - PVPUSD Council of PTA's. (12 years) • 3rd Council Vice President and Chair of the Annual Reflections Art Program • Past Legislation Chair for the Council. Worked with the school district's lobbyist in Sacramento on issues and lobby points affecting the school district. Organized an annual Capitol Convoy of 45 students, teachers, parents and administrators to lobby State representatives on relevant education issues. • Legislation Representative for Peninsula High School PTSA (3 years) • Founding Board Member of the Peninsula High School Visual Arts Booster Club which successfully raised over $10,000.00 each year for the benefit of the Arts Department. Former Member City of Rolling Hills Wildlife Committee — (7 years) • Developed a brochure to encourage the planting and protection of native species in home gardens and canyons. Wrote proposal for $10,000.00 in city funding for improvements to the native plant demonstration garden. Current Appointments: Planning Commissioner — City of Rolling Hills — (4 years) Board Member and Past President - Caballeros del Rancho Palos Verdes (10 Years) Trustee - Board of the Los Angeles County West Vector Control District (4 years) 2nd Vice -President — Palos Verdes Art Center Board of Directors Awards and Honors: Dominguez Brand Award in City Government (1993) City of Rolling Hills Estates Dedication Award - George F. Canyon Nature Center (1993) PTA Honorary Service Award (1997) Western Access Video Excellence Award - Alliance for Community Media (1998) President's Award - Palos Verdes Peninsula Land Conservancy (1999) Excellent Volunteer Award - Palos Verdes Art Center (2000) Woman of the Year — Nominee for the 54th District, Assemblyman Lowenthal (2000) Achievement Award for Parkland Planning and Design — State of California Parks & Recreation Society (2002) Silver Service Award - Palos Verdes Art Center (2003) Conservation Partner Award — Palos Verdes Peninsula Land Conservancy (2005) President's Award — Palos Verdes Art Center (2007) I would like to be considered for one of the Planning Commission openings. Thank you Jeff Pieper 3 Eucalyptus Lane 310-541-7973 310-515-5600 DEC 1 D 2007 CITY OF ROLLING HILLS 0- -07reappt-lfrs.doc cc: Mayor and City Council Marilyn Kern, Deputy City Clerk • 50TH ANNIVERSARY 1957 - 2007 October 10, 2007 • cit01ije//•ngh'i/Ifi INCORPORATED JANUARY 24, 1957 Dr. Arvel Witte, Member City of Rolling Hills Planning Commission 5 Quail Ridge Road South Rolling Hills, CA 90274 By Dear Commissioner NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 DEC 1 Q 2007 CITY OF ROWNG HILLS On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2008, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it. is necessary that you forward a letter expressing your continuing interest in serving on the Commission to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 no later than December 15, 2007. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner for the next four-year term. If you have any questions about the process, please don't hesitate to call me at 310.377.1521. Sincerely, kruch anager ,v41-- S� vlrvt C.t ^ fr/ Z 7 Printed on Recycled Paper mil NOV 2 8 2007 CITY OF ROLLING HILLS • Patrick Wilson 74 Portuguese Bend Road Rolling Hills, California 90274 (310) 265-0300 5-6a- cf (,5 - Li 8 I Rolling Hills City Council Members 2 Portuguese Bend Road Rolling Hills, California 90274 RE: Traffic and Planning Commission Openings Dear Members of the City Council: I would like to take this opportunity to express my interest in serving on the Traffic Commission or Planning Commission for the City of Rolling Hills. I am a ten year resident of Rolling Hills and reside with my wife, Nancy, and our three school age children at 74 Portuguese Bend Road. I believe I am qualified to serve on the Traffic Commission due to my experience with traffic related issues and my involvement with the community. I am President and founder of Fast Lane Transportation, Inc., a statewide trucking company and container storage and repair operation with facilities in Wilmington and Oakland, California. As President of Fast Lane Transportation, Inc., and the son of a truck driver, I have been involved with traffic related issues my entire life. To this day I maintain my Class A (commercial) Drivers License. On a personal basis, I am serving my fourth year as President of the Wilmington Chamber of Commerce, Treasurer of the Wilmington Neighborhood Council (WNC), and I am a member of the Port of Los Angeles Port Community Advisory Committee (PCAC). I represent business interests on the WNC and PCAC. I have served on the Traffic Committees of both the WNC and PCAC dealing with a variety of issues largely related to the conflict of port operations and congestion within the surrounding communities. My qualifications for Planning Commission also result from my personal experiences of running a business for 28 years and community involvement with the Chamber of Commerce, the WNC and PCAC where I regularly consider, participate in discussion, and vote on matters that affect planning with regard to variances, zoning, compatibility, and growth. I serve as Vice President of the Board of Directors for the Friends of Banning Museum, a Wilmington museum which was home of the founder of the Port of Los Angeles and transportation innovator, Phineas Banning. As a note of interest, I am Co -Chair of the Steering Committee responsible for raising $2,000,000 to design, fabricate and install a transportation exhibition. The Norris Foundation is a major contributor to our campaign. I am also very active in youth sports programs in the Palos Verdes area having coached and managed softball teams in the Palos Verdes Peninsula Girls Softball League and San Pedro Girls Softball Association, soccer in AYSO Region 10, and baseball in the Rolling Hills Little League for the past 10 years. It is my desire to serve as a member of the Traffic Commission to preserve the rural ambience of our community, to try to solve traffic related issues for the benefit of all of our residents, and to enhance accessibility for pedestrians, motorists, emergency service vehicles, and equestrians. As a Planning Commission member, it would be my desire to maintain the balance between rights of individual residents with the need of the city as a whole as well as maintaining the rural character of our city while looking towards the future needs of the residents. atrick Wilson 50TH ANNIVERSARY 1957 - 2007 TO: FROM: SUBJECT: INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 Agenda Item No.: 8-A Mtg. Date: 10-08-07 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ANTON DAHLERBRUCH, CITY MANAGER REVIEW AND APPROVAL OF THE COMMISSIONER APPOINTMENT SCHEDULE FOR TERMS EXPIRING IN JANUARY 2008. DATE: OCTOBER 8, 2007 ATTACHMENTS: List of expiring Commission/Committee terms Schedule for appointment process Letter to be sent to each incumbent Commissioner/Committee Member RECOMMENDATION It is recommended that the City Council review the attached schedule for Commissioner/Committee Member appointments and direct staff if any changes are desired. DISCUSSION Attached you will find a list of eight Commissioners/Committee Members whose terms will expire in January, 2008. The list also identifies the date of their original appointment to their respective Commission/Committee. The process for filling the expiring terms calls for the incumbents and public to be informed of the Commission/Committee openings 60 days prior to the expiration of the Commission/ Committee term. This is intended to provide an ample opportunity to submit letters of interest for serving on the Commission/ Committee. Staff will advertise the openings for the Commission/ Committee positions in the City Newsletter on October 17, November 7 and November 21, in the Peninsula News and post the notice on the exterior glass wall at the entrance to City Hall. Staff will also send individual letters to each incumbent advising them of the process for being considered for a re -appointment. Once letters of interest for serving on a Commission/ Committee are received, staff will schedule interviews for the City Council Personnel Subcommittee with the candidates. For your review and consideration, Attachment 2 is the proposed schedule. Page 1 of 4 Printed on Recycled Paper Attachment 1 List of Expiring Commission/ Committee Terms (January, 2008) Name Commission/ Committee Date of Original Appointment Loren DeRoy Planning Commission 2002 Arvel Witte Planning Commission 1994 Val Margeta Traffic Commission 1996 V'Etta Virtue Traffic Commission 1983 Inez Foye Wildlife Preservation Committee 1996 Don Gales Wildlife Preservation Committee 1987 Steve Shultz Wildlife Preservation Committee 1990 Roger Sommer Wildlife Preservation 1990 Page 2 of 4 Attachment 2 Proposed Commission/Committee Appointment Schedule October 8, 2007 City Council reviews appointment schedule and directs changes as necessary October 12, 2007 Letters mailed to incumbents advising of Commission/ Committee re -appointment process October 17, Nov 7 & 21, 2007 Notice of Commission/Committee opening in City Newsletter Nov 8, 2007 Notice of Commission/ Committee Member opening in Peninsula News December 15, 2007 Due date for letters of interest in serving on a Commission/ Committee December 15 — 30, 2007 City Council Personnel Committee interviews Commission/Committee candidates January 7 or 21, 2008 City Council appoints Commissioners/Committee Members Page 3 of 4 Attachment 3 Draft letter to be sent to incumbent Commissioners/ Committee Members Dear (name), On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the (name) Commission/ Committee. Your service to the City through your contributions to the Commission/ Committee have helped shape and maintain the unique and special character of Rolling Hills. In January 2008, your term on the (name) Commission/Committee will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission/ Committee to the City at 2 Portuguese Bend Road, Rolling Hills, CA 90274 no later than December 15, 2007. The City Council will consider your request along with any other letters of interest received from members of the public. The City Council will subsequently conduct interviews and select a Commissioner/ Committee Member for the next four- year term. If you have any questions about the process, please don't hesitate to call me at 310.377.1521. Sincerely, Anton Dahlerbruch City Manager AD/ Commissioner Appfs.doc cc: Mayor and City Council Marilyn Kern, Deputy City Clerk Page 4 of 4 50TH ANNIVERSARY 1957 - 2007 Ju' Ci" ?4. 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS. CALIF. 90274 (310)377-1521 FAX: (310) 377-7288 Agenda Item No.: 8-A(1) & (2) Mtg. Date: 08-27-07 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANTON DAHLERBRUCH, CITY MANAGER 4.9 SUBJECT: PLANNING COMMISSION AND TRAFFIC COMMISSION TERM LIMITS DATE: AUGUST 27, 2007 ATTACHMENTS: Ordinance No. 305 Ordinance No. 306 Commissioner Re -appointment Process BACKGROUND In April, the City Council appointed an Ad Hoc Committee of Council Members Heinsheimer and Lay to address the reappointment process for Commissioners. The goal of the Committee was to develop recommendations that provided residents with the opportunity to be selected for a Commission when Commissioner terms expired. The Ad Hoc Committee met on several occasions and their recommendations were shared with the City Council through meeting notes included on the City Council agendas of July 9, 2007 and July 23, 2007. DISCUSSION The Ad Hoc Committee recommends extending the terms of the Planning Commission and Traffic Commission to four (4) years so within a Commissioner's term there is time to effectively contribute to the City. By extending the term, it is the Ad Hoc Committee's perspective that a second, third or fourth term may not be necessary for the full experience when there are qualified residents interested in participating on- the Commission. The extension of terms to 4 years will make all City Commission terms the same. For the reappointment process, the Ad Hoc Committee recommends following the procedures for a new appointment when a Commission seat is vacant. The recommendation, however, is to extend the process in order to provide residents with sufficient time to submit an application. Page 1 of 2 Prin{ed on RetVc(ed Pnpor • RECOMMENDATION It is recommended that the City Council consider the recommendations of the Ad Hoc Committee and approve the extension of Planning Commission and Traffic Commission terms to 4 years. AD" Iterm extension.doc Page 2 of 2 COMMISSIONER REAPPOINTMENT PROCESS Terms are: • Planning Commission — 4 yrs. • Traffic Commission — 4 yrs. • Wildlife Preservation Committee — 4 yrs. Action Date 1 Commissioners are invited to apply for re -appointment. 60 days prior to expiration of term. 2 Recruitment process begins. Notice of vacancy posted at City Hall and advertised in the PV News and Citywide Newsletter. 60 days prior to expiration of term. 3 Letters of interest are received. City Council Personnel Committee meeting scheduled within 2 weeks after 60 -day period. 4 Personnel Subcommittee makes recommendation to City Council Next City Council meeting. 5 Appointed/reappointed Commissioner is advised of the City Council's action by telephone and letter. The telephone call is made the day after the City Council meeting. The letter goes out during the week. Page 1 of 1 Public: MARILYN:CITY COUNCIL:COMMITTEE ASSIGNMENTS:COMMISSIONER REAPPOINTMENT PROCESS -rev • • DRAFT ORDINANCE NO. --- AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE PLANNING COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 2.20.020 of Chapter.2.20 of Title 2 of the Rolling Hills Municipal Code is amended to read as follows: "2.20.020. Appointment of members, terms of office and selection. The Planning Commission shall consist of five members who shall be residents of the City, appointed by vote of not fewer than three members of the City Council. The term of office of the members of the Planning Commission shall be for staggered terms of four years. Following expiration of the term of office, each Commissioner shall serve until a successor is appointed and qualified." Section 2. In order to achieve staggered four-year terms for the three members appointed by the City Council, appointments will be made in the following manner: A) Upon the expiration of one term in 2008, the appointee will be appointed for a three-year term until 2011. Thereafter, the appointee to the seat will be appointed for a four-year term. B) Upon expiration of one term in 2008, the appointee to the seat will be appointed for a four-year term. C) Upon the expiration of one term in 2009, the appointee to the seat will be appointed for a four-year term. PASSED, APPROVED AND ADOPTED this day of , 2007. James Black Mayor Attest: Marilyn L. Kern Deputy City Clerk Ordinance No. --- -1- DRAFT STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Ordinance No. --- entitled: AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE PLANNING COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE was approved and adopted at a regular meeting of the City Council on , 2007 by the following roll call vote: AYES: NOES:. ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices Marilyn L. Kern Deputy City Clerk Ordinance No. --- -2- • • DRAFT ORDINANCE NO: --- AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE ADVISORY TRAFFIC COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 10.08.010 of Chapter 10.08 of Title 10 of the Rolling Hills Municipal Code is amended to read as follows: "10.08.010 Established --Membership. There is established an advisory Traffic Commission, the members of which shall serve without compensation at the pleasure of the City Council for staggered terms of four years. The Commission shall consist of one member of the Council and four residents of the City, one of whom shall be a member of the Board of Directors of the Rolling Hills Community Association. The Chairperson of such Commission shall be the City Council member. A Vice Chairperson shall be elected by the Commission." Section 2. In order to achieve staggered four-year terms for the three members appointed by the City Council, appointments will be made in the following manner: A) Upon the expiration of one term in 2008, the appointee will be appointed for a three-year term until 2011. Thereafter, the appointee to the seat will be appointed for a four-year term. B) Upon expiration of one term in 2008, the appointee to the seat will be appointed for a four-year term. C) Upon the expiration of one term in 2009, the appointee to the seat will be appointed for a four-year term. PASSED, APPROVED AND ADOPTED this day of , 2007. James Black Mayor Attest: Marilyn L. Kern Deputy City Clerk Ordinance No. --- -1- 0 DRAFT STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Ordinance No. entitled: AN ORDINANCE OF THE CITY OF ROLLING HILLS AMENDING THE ROLLING HILLS MUNICIPAL CODE RELATING TO PRIVATE STREETS was approved and adopted at a regular meeting of the City Council on by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices Marilyn L. Kern Deputy City Clerk Ordinance No. --- -2- • • ORDINANCE NO. 305 AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE PLANNING COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 2.20.020 of Chapter 2.20 of Title 2 of the Rolling Hills Municipal Code is amended to read as follows: "2.20.020. Appointment of members, terms of office and selection. The Planning Commission shall consist of five members who shall be residents of the City, appointed by vote of not fewer than three members of the City Council. The term of office of the members of the Planning Commission shall be for staggered terms of four years. Following expiration of the term of office, each Commissioner shall serve until a successor is appointed and qualified." Section 2. In order to achieve staggered four-year terms for the three members appointed by the City Council, appointments will be made in the following manner: A) Upon the expiration of one term in 2008, the appointee will be appointed for a three-year term until 2011. Thereafter, the appointee to the seat will be appointed for a four-year term. B) Upon expiration of one term in 2008, the appointee to the seat will be appointed for a four-year term. C) Upon the expiration of one term in 2009, the appointee to the seat will be appointed for a four-year term. PASSED, APPROVED AND ADOPTEIT 10`h day of tem er, 2007. James lack Mayor Attest: Marilyn L. Kern Deputy City Clerk Ordinance No. 305 -1- STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I -certify that the foregoing Ordinance No. 305 entitled: AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE PLANNING COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE was approved and adopted at a regular meeting of the City Council on September 10, 2007 by the following roll call vote: AYES: NOES: Councilmembers Heinsheimer, Lay, Pernell, Mayor Pro Tem Hill and Mayor Black. None. ABSENT: None. ABSTAIN: None. and in compliance with the laws of California was posted at the following: Administrative Offices k Lev Marilyn L. Kern Deputy City Clerk Ordinance No. 305 -2- STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Ordinance No. 305 entitled: AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE PLANNING COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE was approved and adopted at a regular meeting of the City Council on September 10, 2007 by the following roll call vote: AYES' Councilmembers Heinsheimer, Lay, Pernell, Mayor Pro Tem Hill and Mayor Black. NOES: None. ABSENT: None. ABSTAIN: None. and in compliance with the laws of California was posted at the following: Administrative Offices Marilyn L. Kern Deputy City Clerk Ordinance No. 305 -2- ORDINANCE NO. 305 AN ORDINANCE OF THE CITY OF ROLLING HILLS REGARDING THE PLANNING COMMISSION AND AMENDING THE ROLLING HILLS MUNICIPAL CODE THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 2.20.020 of Chapter 2.20 of Title 2 of the Rolling Hills Municipal Code is amended to read as follows: "2.20.020. Appointment of members, terms of office and selection. The Planning Commission shall consist of five members who shall be residents of the City, appointed by vote of not fewer than three members of the City Council. The term of office of the members of the Planning Commission shall be for staggered terms of four years. Following expiration of the term of office, each Commissioner shall serve until a successor is appointed and qualified." Section 2. In order to achieve staggered four-year terms for the three members appointed by the City Council, appointments will be made in the following manner: A) Upon the expiration of one term in 2008, the appointee will be appointed • for a three-year term until 2011. Thereafter, the appointee to the seat will be appointed for a four-year term. B) Upon expiration of one term in 2008, the appointee to the seat will be appointed for a four-year term. C) Upon the expiration of one term in 2009, the appointee to the seat will be appointed for a four-year term. PASSED, APPROVED AND ADOPTED this 10`h day of er, 2007. James, lack Mayor Attest: Marilyn L. Kern Deputy City Clerk Ordinance No. 305 -1- - • C4 0/ K?0ff4 JLLL� INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 DATE: AUGUST 21, 2007 TO: HONORABLE MEMBERS OF THE PLANNING COMMISSION FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR SUBJECT: CONSIDERATION OF SELECTION OF CHAIRPERSON AND VICE CHAIRPERSON RECOMMENDATION It is recommended that the Planning Commission consider selecting a Chairperson and Vice -Chairperson for the 2007-08 year. BACKGROUND Pursuant to Section 2.20.060 of the Rolling Hills Municipal Code, the "Planning Commission shall elect a Chairman and Vice Chairman from among its members, who shall serve for a term of one year and until the successor of each is appointed". In August 2006, Arvel Witte was selected to serve as Chairman and Evie Hankins as Vice -Chairwoman of the Planning Commission. Loren DeRoy has served as Chairwoman and Arvel Witte as Vice -Chairman from August 2005 to August 2006. The following is a history of chairperson and vice -chairperson positions since 2002. YEAR CHAIRPERSON VICE CHAIRPERSON 2002-03 Hankins Witte 2003-04 Witte Sommer 2004-05 Sommer DeRoy 2005-06 DeRoy Witte 2006-07 Witte Hankins 2007-08 Should the Commission wish to continue to rotate the Chair and Vice Chair positions on annual basis by year of appointment on the Commission, and since Commissioner Hankins is no longer with us, Commissioner Sommer is next in line for the Chairman position and Commissioner Henke for the Vice Chairman for the 2007-08 year. Printed on Recycled Paper. • Cry 0/l2F?,,.yJd.?P, • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No: 8-A Mtg. Date: 01/08/07 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANTON DAHLERBRUCH, CITY MANAGER SUBJECT: CONSIDERATION OF RE -APPOINTMENT TO THE ROLLING HILLS PLANNING COMMISSION. DATE: JANUARY 8, 2007 BACKGROUND The Rolling Hills Planning Commission is established by Chapter 2.20 of the Rolling Hills Municipal Code. Terms of office for this five member Commission are established at three years each. • The terms of Commissioners Evie Hankins and Richard Henke expired on January 1, 2007. In November, 2006, correspondence was forwarded to Commissioners Hankins and Henke requesting that they express if they wish to continue to serve on the Commission. Letters are attached to this staff report from Evie Hankins and Richard Henke expressing their desire to continue to serve on the Planning Commission. RECOMMENDATION It would be in order for members of the City Council to consider re -appointing Evie Hankins and Richard Henke each to a three-year term on the Planning Commission which will expire on January 1, 2010. AD:mlk pcappoint.sta ®Periled or Recycled Piper • CITY OF ROLLING HILLS 2007 COMMISSION RE -APPOINTMENT Evie Hankins Planning Commission Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. • • City ofieo lc„9 Jh/i B. ALLEN LAY Mayor DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL. D D.S. Councilmember November 14, 2006 Mrs. Evie Hankins, Member Rolling Hills Planning Commission 4 Spur Lane Rolling Hills, CA 90274 Dear Commissioner H. - ns: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS. CALIF. 90274 (310) 377.1521 FAX: (310( 377.7288 E-mail: olyolrh5'aol.com The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2007, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 8, 2007. Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. B. Allen Lay Mayor BAL:mlk pi riappnint.lir cc: City Council • CITY OF ROLLING HILLS 2007 COMMISSION RE -APPOINTMENT Richard Henke Planning Commission Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. NOV 1 if tiO 6 2006 Cry OF ROLLING HILLS By You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. • cE� aneeens Jhti B. ALLEN LAY Mayor DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D D S. Councilmember November 14, 2006 Dr. Richard Henke, Member Rolling Hills Planning Commission 7 Crest Road West Rolling Hills, CA 90274 Dear Commissioner NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS. CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 E-mail: cityolrhGGaol.com The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2007, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 8, 2007. Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Sincerely, B. Allen Lay Mayor BAL:mlk pi revrppoint.ltr cc: City Council • Ci4 o/ If/ APP • INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tern DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember November 15, 2005 Mr. Roger Sommer, Member Rolling Hills Planning Commission 8 Georgeff Road Rolling Hills, CA 90274 Dear CommissionerSommer: �,;r� The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2006, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 9, 2006. Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Sincerely Godfre P • rnell Mayor GP:mlk pereappoint.l tr cc: City Council S' Rc:cvr;kr„Pan,_{ CITY OF ROLLING HILLS 2006 COMMISSION RE -APPOINTMENT Roger Sommer Planning Commission ❑ Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. 11) Cry 0/Ailing -APP, INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No: 8-B Mtg. Date: 01-09-06 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: CONSIDERATION OF RE -APPOINTMENT TO. THE ROLLING HILLS PLANNING COMMISSION. DATE: JANUARY 9, 2006 BACKGROUND The Rolling Hills Planning Commission is established by Chapter 2.20 of the Rolling Hills Municipal Code. Terms of office for this five member Commission are established at three years each. The term of Commissioners Roger Sommer expired on January 1, 2006. In November, 2005, correspondence was forwarded to Commissioner Sommer requesting that he express if he wishes to continue to serve on the Commission. A letter is attached to this staff report from Roger Sommer expressing his desire to continue to serve on the Planning Commission. RECOMMENDATION It would be in order for members of the City Council to consider re -appointing Commissioner Roger Sommer to a three-year term on the Planning Commission which will expire on January 1, 2009. CRN:mlk pcappoint.sta Prir;ied on Recycled Parer 11/21/2005 08:57 FAX 310 516 6565 4110 411 THE MCGUIRE GROUP 10 002 0 CITY OF ROLLING HILLS 2006 COMMISSION RE -APPOINTMENT Roger Sommer Planning Commission Yes, I would like to be re -appointed. No, I am no longer available to participate. You may drop your response by City Mall, snail it to us a fait fo_.__.. us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. CITY OF ROLLING HILLS 2007 COMMISSION RE -APPOINTMENT Evie Hankins Planning Commission 0 Yes, I would like to be re -appointed.. 0 No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. p • C14 on2 P?,.,9 Jh/f • INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember November 14, 2006 Mrs. Evie Hankins, Member Rolling Hills Planning Commission 4 Spur Lane Rolling Hills, CA 90274 Dear Commissioner H. ns: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310)377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2007, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 8, 2007. Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Sincerely, B. Allen Lay Mayor BAL:mlk perenppoint.l tr cc: City Council Printed on R,2c :fr d CITY OF ROLLING HILLS 2007 COMMISSION RE -APPOINTMENT Richard Henke Planning Commission 0 Yes, I would like to be re -appointed. 0 No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. Ci1 a/ R0fiL JJ.PP, INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember November 14, 2006 Dr. Richard Henke, Member Rolling Hills Planning Commission 7 crest Road West Rolling Hills, CA 90274 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Dear CommissionerThe purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2007, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 8, 2007. Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Sincerely, . Allen Lay Mayor BAL:mlk perenppointitr cc: City Council ® Prir it trd or: • City 0/ leoffiny. INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember January 11, 2006 Mr. Roger Sommer, Member Rolling Hills Planning Commission 8 Georgeff Road Rolling Hills, CA 90274 Dear Commissio r Sommer: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com At the regular meeting of the Rolling Hills City Council held Monday, January 9, 2006, the Rolling Hills, City Council took action to re -appoint you to the Planning Commission. Your new three-year term on the Planning Commission will expire on January 1, 2009. We appreciate all of the assistance and support that you have provided to the City as a member of the Planning Commission and thank you for your volunteer service to the City. Should you have any questions, please do not hesitate to let me know. Sincerely, J f�-- Go. - ernell Mayor GP:mlk 01-10-05som merrcaoin tmcn t. doc cc: City Council Planning Commission ®Nulled on RecYCaed Pa:;rei 1 ti7 t 2©0-7 Qjwd Wy e- ChauLiy,cx, 'RA p l can; n mm , k.,014-1 1 Gb"n — 564 you., I ` . t.-±z)tcl ill, ws i w e; -H -e , so ems; 1oe MAY 0 12097 knot., lam c 1 iI PI resi6-I- -4- Pram c,i ee k s rr, i 1 1 s i ra kes Inns '=►h r r-e-d `rr14 ai,l� —� ��� �- ,�- X00,,, -v,dacps klact_ k+u3wt 5ae€1, sloc)-e,s, ino 2 ,dupe, and - I rh ►oi.5; 0 xs� cocas; der -ell 0, s OCiSL �'t�j �.�,iS d e.36, -- -.`C CmMi�si0, r3. I Ore' v-,1 pr' . 0to- cA. $ Cod it e til X. (4,A. Alt 53 1 on. Dear Commissioner H • qty ol12 f?..a INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember January 10, 2007 Dr. Richard Henke, Member Rolling Hills Planning Commission 7 Crest Road West Rolling Hills, CA 90724 /"A. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com At the regular meeting of the Rolling Hills City Council held Monday, January 8, 2007, the Rolling Hills City Council took action to re -appoint you to the Planning Commission. Your new three-year teiut on the Planning Commission will expire on January 1, 2010. We appreciate all of the assistance and support that you have provided to the City as a member of the Planning Commission and thank you for your volunteer service to the City. Should you have any questions, please do not hesitate to let me know. Sincerely, B. Allen Lay Mayor BAL:mlk 01-09-07Pcrenppointnrent.doc cc: City Council Planning Commission Printed or; Recvrinr+ Ci4 leo llinS INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember June 28, 2005 Mr. Jeff Pieper 3 Eucalyptus Lane Rolling Hills, CA 90274 Dear M er. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com At the regular City Council meeting held Monday, June 27, 2005, our City Council colleagues took action to formally appoint Dr. Richard Henke to fill the unexpired term on the Planning Commission. We are sorry that you were not selected for this position. We appreciate your willingness to serve the City of Rolling Hills in this voluntary capacity. We feel that you were well qualified for service to the City and hope that you do not become discouraged by not being selected. We encourage you to apply for other vacancies that may become available in the future. Please let us know if you have any questions. Thank you again for your cooperation and support. Sincerely, B. Allen L Mayor Pro Tem BAL/FEH:mlk 06-28-05pcappoin t-Itrs.doc cc: City Council Planning Commission Frank E. Hill Councilmember Prmed er. Re yCl d Pape, C o1AM. JJ.PP, INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember June 28, 2005 Dr. Richard P. Henke 7 Crest Road West Rolling Hills, CA 90274 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com At the regular City Council meeting held Monday, June 27, 2005, we presented the results of our interview process regarding the Planning Commission vacancy to the City Council. As a result, the City Council took action to appoint you to fill the remaining term on the Planning Commission scheduled to expire in January, 2007. The next meeting of the Commission will be held on Tuesday, July 19, 2005, beginning at 6:30 p.m. There will be a brief field trip that same evening at 5:45 p.m. Our City Manager will be contacting you shortly to discuss your participation and to brief you on matters currently pending before the Commission. We thank you for your interest in serving on the Planning Commission and look forward to your active participation. Thank you for your cooperation and support. B. Allen Lay Mayor Pro Tem Frank E. Hill Councilmember BAL/FEH:mlk 06-28-05pcappoin t -1 trs.doc cc: City Council Planning Commission ®f-ru,ied on P,eryr:k d Par, GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember June 28, 2005 Ms. Leah Mirsch 4 Cinchring Road Rolling Hills, CA 902 Dear Ms. Mirsc At the regular City Council meeting held Monday, June 27, 2005, our City Council colleagues took action to formally appoint Dr. Richard Henke to fill the unexpired term on the Planning Commission. We are sorry that you were not selected for this position. We appreciate your willingness to serve the City of Rolling Hills in this voluntary capacity. We feel that you were well qualified for service to the City and hope that you do not become discouraged by not being selected. We encourage you to apply for other vacancies that may become available in the future. Please let us know if you have any questions. Thank you again for your cooperation and support. • Cllff afi2o�.r� • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Sincerely, B. Alien Lay Mayor Pro Tem BAL/FEH:mlk 06-28-05pca ppoint-1 trs.doc cc: City Council Planning Commission C—_,654"41 Frank E. Hill Councilmember ®PrnYed on Recycled d (';;net City f oD A � • INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember June 28, 2005 Dr. Carmen E. Schaye 58 Portuguese Bend Road Rolling Hills, CA 90724 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 . E-mail: cityofrh@aol.com At the regular City Council meeting held Monday, June 27, 2005, our City Council colleagues took action to formally appoint Dr. Richard Henke to fill the unexpired term on the Planning Commission. We are sorry that you were not selected for this position. We appreciate your willingness to serve the City of Rolling Hills in this voluntary capacity. We feel that you were well qualified for service to the City and hope that you do not become discouraged by not being selected. We encourage you to apply for other vacancies that may become available in the future. Please let us know if you have any questions. Thank you again for your cooperation and support. Sincerely, B. Allen Lay Mayor Pro Tem BAL/FEH:mlk 06-28-05pcappoint-ltrs.doc cc: City Council Planning Commission Frank E. Hill Councilmember ®Prrierf or R• -.cycled • ©� ellinQ �Lt�� INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor DR. JAMES BLACK Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember January 10, 2007 Mrs. Evie Hankins, Member Rolling Hills Planning Commission 4 Spur Lane Rolling Hills, CA 90274 Dear Commissioner Hance: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityotrh@aol.com At the regular meeting of the Rolling Hills City Council held Monday, January 8, 2007, the Rolling Hills City Council took action to re -appoint you to the Planning Commission. Your new three-year term on the Planning Commission will expire on January 1, 2010. We appreciate all of the assistance and support that you have provided to the City as a member of the Planning Commission and thank you for your volunteer service to the City. Should you have any questions, please do not hesitate to let me know. Sincerely, B. Allen Lay Mayor BAL:mlk 01-09-07Pcreappointrnent. doc cc: City Council Planning Commission Pnnied on RecycI. d I'dpsr� i Cu ./ ie0fA4 • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com OATH OF ALLEGIANCE FOR PUBLIC OFFICERS AND EMPLOYEES (Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title 1 of Government Code) I, Richard Henke, do solemnly swear (or affirm), that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. SUBSCRIBED AND SWORN TO ME BEFORE THIS 16th DAY OF AUGUST, 2005 C7(14 Crai Nea g� lis City Clerk Member of the Planning Commission Title Signature of Person Taking the Oath 2-61,,„( XI Printed on Recycled Paper. • City RO /Yin . tLt3 _ORPO1-Dv� .. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com DATE: AUGUST 16, 2005 TO: HONORABLE MEMBERS OF THE PLANNING COMMISSION FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR SUBJECT: CONSIDERATION OF SELECTION OF CHAIRPERSON AND VICE CHAIRPERSON BACKGROUND Pursuant to Section 2.20.060 of the Rolling Hills Municipal Code, the "Planning Commission shall elect a Chairman and Vice Chairman from among its members, who shall serve for a term of one year or until the successor of each is appointed". Since August of 2004, Mr. Roger Sommer has served as Chairman and Commissioner DeRoy as Vice Chairperson. Between August 2003 and August 2004, Commissioner Sommer served as Vice - Chairman and Commissioner Witte as Chairman. RECOMMENDATION It is recommended that the Commissioners consider electing a new Chairperson and Vice -Chairperson. TO: INCORPORATED JANUARY 24, (457 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No.: 10-A Mtg. Date: 06/27/05 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CITY COUNCIL PERSONNEL SUBOMITEE MEMBERS MAYOR PRO TEM B. ALLEN LAY AND COUNCILMEMBER FRANK HILL SUBJECT: REPORT FROM THE CITY COUNCIL PERSONNEL SUBCOMMITTEE RELATIVE TO A RECOMMENDATION TO FILL THE UNEXPIRED TERM ON THE PLANNING COMMISSION. DATE: JUNE 27, 2005 BACKGROUND At the City Council meting held March 28, 2005, the City Council received the resignation from Planning Commissioner John Margeta. At the meeting, staff was directed to advertise for this vacancy and the City Council Personnel Subcommittee was directed to interview applicants to fill this unexpired term, which will expire in January, 2007. Interviews were conducted on June 7 and June 15, 2005. A total of four candidates submitted letters of interest and participated in the interview process. A report from the City Council Personnel Subcommittee will be made at this evening's meeting. RECOMMENDATION It is recommended that members of the City Council consider the report from the City Council Personnel Subcommittee and take appropriate action. CRN:en 06/27/05PCAppoin t -stn @Ponied on Recycled Paper TO: FROM: SUBJECT: DATE: • • Cry o/12 F?„s Jd,PP „, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityolrh@aol.com Agenda Item No.: 7-B Mtg. Date: 05-09-05 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CRAIG R. NEALIS, CITY MANAGER CONSIDERATION OF REPORT REGARDING RECRUITMENT TO FILL AN UNEXPIRED TERM ON THE PLANNING COMMISSION. MAY 9, 2005 BACKGROUND At the City Council meeting held March 28, 2005, the City Council received and filed a letter of resignation from Planning Commissioner John Margeta. At that meeting, staff was directed to coordinate the recruitment to fill this unexpired term (January, 2007) on the Commission. Advertisements for this vacancy were provided according to legal requirements and through the Citywide Newsletter. Letters of interest were required to be submitted to the City by 5:00 p.m. on Monday, May 2, 2005. Copies of the advertisement and the announcement that appeared in the Newsletter are attached to this staff report. Below are the residents that have submitted letters of interest. Dr. Richard Henke Mr. Jeff Pieper Ms. Leah Mirsch Dr. Carmen E. Schaye Previously, the City Council has directed the City Council Personnel Subcommittee to conduct interviews of candidates and provide a report to the entire City Council for consideration of appointment. RECOMMENDATION It is recommended that members of the City Council consider this subject and provide appropriate direction to staff. CRN:mlk 05-09-05Pcrccruit ment.dnc -1- • Fl3M5M/ APR f 3 2005 CITY OF ROLLING HILLS By 7 Crest Road West Rolling Hills, CA 90274 April 12, 2005 City of Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear City Council Members, I am interested in applying for the unexpired term on the Planning Commission. I have been a resident of Rolling Hills since 1978. I served on the Rolling Hills Community Association for more than two terms. During this service I was on the City of Rolling Hills Traffic Commission. As a retired physician, I have the time to devote to the duties of the Planning Commission. Sincerely yours, J? Richard P. Henke 310: 377-3983 APR 1 9 205 April 19, 2005 CITY OF ROtLENG HILLS To: City Council of Rolling HilisBY Please accept this letter as a request for appointment to the planning commission. Thank You Jeff Pieper 3 Eucalyptus Lane 310-541-7973 • LEAH MIRSCH 4 CINCHRING ROAD ROLLING HILLS, CA 90274 April 24, 2005 Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 RE: Planning Commission Vacancy Council Members, APR 252005 CITY OF ROLLING HILLS This is to advise you that I would like to be considered as a candidate for the vacant position on the City Planning Commission. I have lived in Rolling Hills since 1986 and,. as most residents agree, consider it to be one of the most wonderful places to live. I treasure the beauty and ambiance of our city and enjoy the sense of community shared with my neighbors. I have a great respect for the guidelines governing our community and for the people who volunteer their time to administer those guidelines. Their efforts contribute greatly to keeping Rolling Hills unique. I realize that keeping our city so special requires a lot of work and I have tried to be an active and helpful resident. I have been a member of Caballeros since 1986 and served on its Board of Directors since 2001, including one term as Secretary and two as Treasurer. I have been on the Board of the Women's Club for two years, assisting with many of the club's events, including Chairing this year's annual Dog and Cat Vaccination and Licensing Clinic. I am an equestrian, runner and hiker. I spend quite a bit of time on our beautiful trails and roads and I have spent 19 years becoming familiar with and appreciating all that our city has to offer. Although I have no special qualifications for the Planning Commission, I feel that my interest in the community, willingness to dedicate the necessary time and effort to the position, and a proven history of learning quickly in both professional and volunteer endeavors are all qualities that would suggest I be considered. It is my hope that the Council will consider my request. I will be happy to provide references if appropriate. I can be reached at 310-541-8641 if you have any questions or would like to discuss this further. Respectfully, l Leah Mirsch 1 �1 Dr. Carmen E. Schaye 58 Portuguese Bend Rd. Rolling Hills, CA. 90274 (310) 863-5358 carmenschaye@cox.net May 2, 2005 City Council of the City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 1:811Wfa MAY 0 2 2005 CITY OF ROLLING HILLS By This letter is to serve as a letter of interest to fill the unexpired term on the Planning Commission. I am a resident of Rolling Hills and have lived in the city since 1995. I am qualified by a Doctorate in Organizational Management from Pepperdine University. I am very involved in historical restoration and historical preservation. Our city is a unique community, designed as an urban oasis with peace, tranquility. I support the preservation of the structural integrity of our city. I would appreciate your seriously considering me for this position. Carmen E. Schaye Palos Verdes Peninsula News 500 Silver Spur Rd Ste 300 Rancho Palos Verdes CA 90275 Proof of Publication (2015.5 C.C.P) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES 1 am a citizen of the United States, and a resident of the county aforesaid; I am over the age of eighteen years; and I am not a party to or interested in the notice published. I am the chief legal advertising clerk of the publisher of the PALOS VERDES PENINSULA NEWS a newspaper of general circulation, printed and published Twice weekly'in the City of Rolling Hills Estates County of Los Angeles, and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of February 15, 1977 Case Number C824957, that the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: April 2, 7 All in the year 2005 I certify (or declare) under penalty of perjury that the foregoing is true and correct Dated at Rancho Palos Verdes, California, this 7th day of April 2005 • (- - Signature i APR 0 8 205 CITY OF ROLLING HILLS Ey PVPN #7752 NOTICE CITY OF ROLLING HILLS PLANNING COMMISSION APPOINTMENT NOTICE IS HEREBY GIVEN that the City Council of the City of Rolling Hills is looking for a community volunteer to serve on the City's Planning Commission. This is a non-paying appointment and residents of the City' of Rolling Hills, 18 years of age and older are encouraged to apply for this vacancy to fill an unexpired term pur- suant to Rolling Hills Municipal Code Section 2.20.090. Those interested may apply by presenting a letter of interest addressed to the City Council of the City of Rolling Hills, #2 Portuguese Bend Road, Rolling Hills, Califomia 90274, on or before May 2, 2005, at 5:00 p.m. MARILYN KERN DEPUTY CITY CLERK Publ ? � innsished in the Palos Verdes Peninsula News on April City oe Rolling %{illy Newdetter Mr -RS THE c COUNCIL James Black Thomas F. Heinshe.mer Frank E. Hill Allen Lay Godfrey Pernell APRIL 20, 2005 Issue. No. 05-08 EARTH DAY APRIL 22, 2005 On the 35th anniversary of Earth Day (April 22"a), the City of Rolling Hills is calling on residents to do their part for the environment. By recycling plastic bottles, cans, newspaper, glass, aluminum, cardboard and separating green/yard waste, we can help divert tons of waste from our landfills. In an effort to increase the collection of recyclables the City provides "Commingled Recyclables" and "Green Waste Only" stickers for your containers. Thank you for your efforts! PLANNING COMMISSION VACANCY The City is currently accepting letters of interest to fill an unexpired term on the Planning Commission. This is a non-paying appointment and residents of the City, 18 years of age and older, are encouraged to apply to fill the unexpired term through January 1, 2007. Those interested should submit a letter of interest, to the City Council of the City of Rolling Hills, t;2 Portuguese Bend Road, Rolling Hills, California 90274, by 5:00 p.m. on May 2, 2005. If you have any questions regarding this appointment, please call City Hall at 377-1521. :0 SPRING CLEANUP Two Saturdays, May 14 and May 21 Place items roadside no more than 2.1 hours in advance of pickup. For removal of large items such as refrigerators, please call BFI Customer Service to make special pickup arrangements. Sorry, we cannot collect hazardous materials, toxic wastes, or explosives. This includes latex or oil based paints, pesticides, thinners, poisons, lubricants, etc. We appreciate your cooperation! If you have any questions, call BFI Customer Service at (SSS) 7.12-523.1 or City Hall at 377-1521. UPCOMING HOUSEHOLD HAZARDOUS AND E -WASTE COLLECTION EVENT 9 a.m. to 3 p.m. • Saturday, May 7, Rancho Palos Verdes City Hall/City Yard, 309.10 Hawthorne Blvd. WOMEN'S COMMUNITY CLUB DOG/CAT VACCINATION & DOG LICENSING CLINIC TUESDAY, MAY 10T" It's time for vaccinations for both dogs and cats! The 6 -in -1 shots will be available for dogs and the 4 -in -1 shots for cats. You will also be able to renew or obtain new dog licenses at this Clinic. PLEASE BE SURE TO BRING A VALID RABIES CERTIFICATE with you if your dog does not need a rabies shot and you would like to obtain or renew a license. Remember, dogs and cats need to he vaccinated EVERY YEAR with all other vaccines. The Clinic will be held in the Community Association parking lot from 7:00 to 8:30 p.m. Your dogs must he ON A LEASH and in the hands of a person capable of managing the dog. CATS MUST BE KEPT IN CAT CONTAINERS. If you have any questions regarding the Rabies Clinic, please call Event Chair Leah Mirsch at 5.11- 8641 - LITTER ALONG THE ROADWAYS We have received recent complaints of litter along roadways. Please report any litter violations to City Hall. JOIN THE WILDLIFE PRESERVATION COMMITTEE AS THEY VISIT MADRONA MARSH NATURE CENTER & PRESERVE "An Island of Wilderness in the City" The Rolling Hills Wildlife Preservation Committee has arranged for a tour of the Madrona Marsh Nature Center & Preserve on Saturday, May 14'" from 9:00 a.m. to 12:00 noon. Please join them for this truly unique experience. Come and explore one of the last remaining vernal marshes in Southern California. Tour participants will meet at the Nature Center at 8:45 a.m., 3201 Plaza del Amo, Torrance. If you have any questions or would like to make a reservation, call City Hall at 377-1521. SAVE THE DATE! CABALLEROS PANCAKE BREAKFAST Sunday, May 1", 10:00 a.m. — 12 Noon, 29 Crest Road East. 55/Person (No Charge To New Residents), RSVP To Loren DeRoy, 5.1.1-0881. Syrit 7'ea 'Tre Wonien's unity Ct 1 cordiaf(y invires 1/011 ro mat you rfr-ien,%s amine jfil•.ars `Fri.ft j, Ttay 20, 2005 1 o'clock ro 3 o'clock - (t ar rrr ame of Carrie and. T'onl £id;, 1 `4cacia is nC UPCOMING IMPORTANT EVENTS City Council Meeting 4/25/05 and 5/9/05 at 7:30 p.m. Wildlife Preservation Committee Meeting 5/16/05 at 6:00 p.m. Planning Commission Meeting 5/17/05 at 630 p.m. Traffic Commission Meeting 5/26/05 at 8:30 a.m. BULLETIN BOARD AVAILABLE: Massage in your home, certified for in -home massages, recommended by RH residents. CaII Michelle, 428.52_27. WANTED: Recommendation for a gardener, good work and reasonable prices. Call 544-8141. AVAILABLE: Meticulous gardener, bonsai expert, recommended by RH resident, 377-5977. Call Hiro Maehira, 326-9177 evenings. WANTED: Musical instruments you are no longer using & would like to donate to Harbor View Hospice in San Pedro. For more details call Marge, 377-6206. AVAILABLE: Beachfront and Big Bear Lake view vacation rentals, 1-3 bedrooms, fully furnished with the highest standards, granite and tile, private resorts at Villa La Estancia in Cabo and the Club at Big Bear Lake. Call Julut or Gail, 265.4557. FOUND: Young, well mannered cat on upper George(f Road. Please call Roger Summer at (310) 541.5192 and describe your lost cat so we can retum it to is rightful owners. WANTED: Handyman/Gardener 1 full day/week. Call John or Gail, 265-4557. FOR SALE: 2002 Red Mini -Cooper 5, 9,000+ miles, warranty, fast, fun, good minded! Call 377-4458. •Ciiy • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com PERSONNEL SUBCOMMITTEE MEETING AGENDA CITY OF ROLLING HILLS CITY HALL 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA TUESDAY, JUNE 7, 2005 8:00 A.M. 1. INTERVIEWS FOR VACANCY ON PLANNING COMMISSION 8:20 a.m. Jeff Pieper 8:40 a.m. Leah Mirsch 2. ADJOURNMENT @Printed on Recycled Paper • P'11'"wq APR 1 9 2005 April 19, 2005 CITY Of ROLLING MILLS To: City Council of Rolling I liI1sBY Please accept this letter as a request for appointment to the planning commission. Thank You Jeff Pieper 3 Eucalyptus Lane 310-541-7973 LEAH MIRSCH 4 CINCHRING ROAD ROLLING HILLS, CA 90274 April 24, 2005 Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 RE: Planning Commission Vacancy Council Members, By APR 2 5 2005 CITY OF ROLLING HILLS This is to advise you that 1 would like to be considered as a candidate for the vacant position on the City Planning Commission. 1 have lived in Rolling Hills since 1986 and, as most residents agree, consider it to be one of the most wonderful places to live. I treasure the beauty and ambiance of our city and enjoy the sense of community shared with my neighbors. I have a great respect for the guidelines governing our community and for the people who volunteer their time to administer those guidelines. Their efforts contribute greatly to keeping Rolling Hills unique. I realize that keeping our city so special requires a lot of work and 1 have tried to be an active and helpful resident. I have been a member of Caballeros since 1986 and served on its Board of Directors since 2001, including one term as Secretary and two as Treasurer. i have been on the Board of the Women's Club for two years, assisting with many of the club's events, including Chairing this year's annual Dog and Cat Vaccination and Licensing Clinic. I am an equestrian, runner and hiker. I spend quite a bit of time on our beautiful trails and roads and 1 have spent 19 years becoming familiar with and appreciating all that our city has to offer. Although I have no special qualifications for the Planning Commission, 1 feel that my interest in the community, Nvillingness to dedicate the necessary time and effort to the position. and a proven history of learning quickly in both professional and volunteer endeavors are all qualities that would suggest 1 be considered. It is my hope that the Council will consider my request. I will be happy to provide references if appropriate. I can be reached at 310-541-8641 if you have any questions or would like to discuss this further. Respectfully, . J Leah Mirsch GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember June 17, 2005 Dr. Richard Henke 7 Crest Road West Rolling Hills, CA 90274 Dear Dr. H 111 City 0/ Rolli.9. _Aff3 INCORPORATED JANUARY 24, 9+57 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Thank you for participating in the interviews to fill the unexpired term on the Rolling Hills Planning Commission. We appreciate you expressing an interest to serve on this voluntary City Commission. We anticipate that we will present our recommendation to the City Council for consideration of appointment later this month. We will forward you a copy of the staff report when it is prepared. Should you have any questions in the interim, please do not hesitate to call us, or City Manager Craig Nealis. Thank you for your cooperation and support. Sincerely, B. Allen Lay Mayor Pro Tem CRN:mlk 06-16-05PCappoint-1 trs.doc cc: City Council Frank E. Hill Councilmember Prnn;ec! or, Recyrtr-;d Paz,q-i • City 0/Rotting -AIL • INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember June 17, 2005 Dr. Carmen E. Schaye 58 Portuguese Bend Road Rolling Hills, CA 90274 ,, �,y� Dear Dr. Schaye&-')./� l NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Thank you for participating in the interviews to fill the unexpired term on the Rolling Hills Planning Commission. We appreciate you expressing an interest to serve on this voluntary City Commission. We anticipate that we will present our recommendation to the City Council for consideration of appointment later this month. We will forward you a copy of the staff report when it is prepared. Should you have any questions in the interim, please do not hesitate to call us, or City Manager Craig Nealis. Thank you for your cooperation and support. Sincerely, B. Allen Lay Mayor Pro Tem CRN:mlk 06-16-05PCappoin t -I trs.doc cc: City Council Frank E. Hill Councilmember Printed on Rnryrleii CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA SS COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 13 day of J4oue- , 2005. I serve the within ''e rz S � 3 - i et SAAA0 c-0 IM 1-L E Me -e- 0/ 1 � f° s a copy of which is annexed hereto and made a part hereof, on the person, or persons, named below by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States mail at Rolling Hills, California addressed as follows: FAXED MAILED DELIVERED City Manager Committee Members Also posted at City Hall. I certify (or declare) under penalty of perjury, that the foregoing is true and correct. Executed on the 13- day of �'u-4 e— , 2005 at Rolling Hills, California. MARILYN L. KERN DEPUTY CITY CLERK • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com PERSONNEL SUBCOMMITTEE MEETING AGENDA CITY OF ROLLING HILLS CITY HALL 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA WEDNESDAY, JUNE 15, 2005 4:00 P.M. 1. INTERVIEWS FOR VACANCY ON PLANNING COMMISSION 4:00 p.m. 4:20 p.m. 2. ADJOURNMENT Richard Henke Carmen Schaye Printed on Recycled Paper. 11, MTP7T1 APR 1 3 2005 CITY OF ROLLING HILLS By City of Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear City Council Members, 7 Crest Road West Rolling Hills, CA 90274 April 12, 2005 I am interested in applying for the unexpired term on the Planning Commission. I have been a resident of Rolling Hills since 1978. I served on the Rolling Hills Community Association for more than two terms. During this service I was on the City of Rolling Hills Traffic Commission. As a retired physician, I have the time to devote to the duties of the Planning Commission. Sincerely yours, C4 Richard P. Henke 310: 377-3983 • Dr. Carmen E. Schaye 58 Portuguese Bend Rd. Rolling Hills, CA. 90274 (310) 863-5358 carmenschaye@cox.net May 2, 2005 City Council of the City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 NAY 0 2 2005 UI CITY OF ROLLING HILLS By This letter is to serve as a letter of interest to fill the unexpired term on the Planning Commission. I am a resident of Rolling Hills and have lived in the city since 1995, I am qualified by a Doctorate in Organizational Management from Pepperdine University. I am very involved in historical restoration and historical preservation. Our city is a unique community, designed as an urban oasis with peace, tranquility. I support the preservation of the structural integrity of our city. I would appreciate your seriously considering me for this position.. Carmen E. Schaye •PHONE ALL) FOR ���' A. DATE TIME PM M OF PHONED PHONE LI J FAX /) 22 ' r S 3 56 Y URRCALDL MESSAGE AE NUMBER EXTENSION PLEASE CALL S LI 1• l � --) 5 WILL CALL AGAIN _R)) CAME TO SEE YOU & t c- L�C� �(/L,/� ce q GN/l- � e ��C/�. V �i'Q,/ WANTSTO SEE YOU U SI N D '{�/l •,, t A_t fff l s ®DEPOT. ce Item OD1154, 4wat+,(d_I cwc ° ( PHONE CALL; A.M.1 FOR DATE TIME PM M OF PHONED D FAX PHONE ❑ MOBILE RETURNED YOUR CALL A CODE NUMBER LESION TENSION ME SAGE A 1. - • 6/� ln� PLEASE CALL ��Q /wry i.�w�v� M{ �1� %�L�i�iirV '` WILL AG INLL (# / A' n��, / / ttt. C CAME TO SEE YOU -^((^YY,— �I /.#�°`-�41 !�Y/�.- �-',`^ /1 , / 1 /�Yi(/i. i, AM.- LSEEYOU°` n`1999/ 'C/�W �'A-44pa„W•- MN j ,n DEPOT Item OD115./ & fit- aA - t s °HONE CALL) FOR C�2.aA° 1 DATE 17) IME PM. M 9012,1,41A_ c , OF ' / PHONED ID FAX PHONE 0M06uE L ' '_^ �i' Ls i^n /r i '_ I , , I.1.► j►{CiiL(/`LinUR jitaiRNED CALL MESSAGE ARf - 'ODE Nt \ABER O ' EXTENSION PLEASE CALL n S (4 „ 'LV�Ui 1 q�e V 1 t y� � • , , WILL CALL AGAIN I^� n� ����� /� �Q�(�¢) fief -N CAME TO SEE YOU QimQ, 1 L 4,./, "I� WANTS TO SEE YOU SIGNE�Mn� ^ 99 • T - ®]�$]L2� Item OD1154 emexoo 1 04 -IL, c t elo 14 i6 3, sl piA. niu- ems^ ''L'o,s' if 2(, 4L (,PHONE CALL) FOR DATE L TIME.-)" `- PPM } M 1M' I I� Ar< �Pe2? Te rY) 1 l OF PHONED' 0 FAX PHONE Q MOBILE RETURNED YOUR CALL AREA CODE NUMBER MESSAGE � EX ENSIGN PLEASE CALL WILL CALL AGAIN /1 IS�/, I/,, f ( �I^(04ktd itA a C CAME TO SEE -YOU WANTS TO SEE YOU SI ED ^ '�V� V11r 1� �y 4 V . Office Item OD1154, DEPOT. CtM Oiii a Ov P/. k2- 4otAke Lace. ( PHONE CALL) FOR M OF D FAX PHONE 0 MOBILE DATE TIME PM PHONED AREA CODE MESSAGE' I h ' NUMBER EXTENSION 442A6-- of RETURNED YOUR CALL PLEASE CALL. WILL CALL AGAIN CAME TO SEE YOU WANTS TO SEE YOU office Item OD115 DEPOT GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember June 9, 2005 Ms. Leah Mirsch 4 Cinchring Road Rolling Hills, CA 90274 Dear Ms. Mirs6:" Thank you for participating in the interviews to fill the unexpired term on the Rolling Hills Planning Commission. We appreciate you expressing an interest to serve on this voluntary City Commission. We anticipate that we will present our recommendation to the City Council for consideration of appointment later this month. We will forward you a copy of the staff report when it is prepared. w City 0/ leoffinl INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Should you have any questions in the interim, please do not hesitate to call us, or City Manager Craig Nealis. Thank you for your cooperation and support. Sincerely, B. Allen Lay Mayor Pro Tem CRN:en 06-14-05PCa ppoint-Itrs.doc cc: City Council 7> Frank E. Hill Councilmember City 0/ � P�'ny ✓�[�� N INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor B. ALLEN LAY Mayor Pro Tem DR. JAMES BLACK Councilmember THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember June 9, 2005 Mr. Jeff Pieper 3 Eucalyptus Lane Rolling Hills, CA 90274 Dear Mr. Pieper: - Thank you for participating in the interviews to fill the unexpired term on the Rolling Hills Planning Commission. We appreciate you expressing an interest to serve on this voluntary City Commission. We anticipate that we will present our recommendation to the City Council for consideration of appointment later this month. We will forward you a copy of the staff report when it is prepared. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Should you have any questions in the interim, please do not hesitate to call us, or City Manager Craig Nealis. Thank you for your cooperation and support. Sincerely, B. Allen Lay Mayor Pro Tem CRN:en 06-14-05PCappoint-1 trs.doc cc: City Council Frank E. Hill Councilmember AOL.COM 1 Message View 6/8/05 3:53 PM A .MAIL "Subj: Date: "From: "To: °°PLANNING COMMISSION °6/8/2005 6:53:16 PM Eastern Daylight Time o° Citvofrh 00 carmenschave(a�cox.net Dear Dr. Schaye: Your interview has been scheduled to begin at 4:20 p.m. on Wednesday, June 15, 2005. Please contact us at 377-1521 to confirm your participation. Thank you, City of Rolling Hills Subj: PLANNING COMMISSION Date: 5/27/2005 2:29:07 AM Eastern Daylight Time From: "Carmen Schaye" <carmenschaye@cox.net> To: <cityofrh@aol.com> I am available for an interview June 14, 15, 16 after 1pm or June 20, 21, 22. Thank you for your consideration. I am going to South Carolina and leaving on May 27 through June 13, 2005. Sincerely, Carmen E. Schaye KEEP AS NEIN J l DELETE I PRINT. 100° ❑ Include original text in reply. Move messages to.. .< 1 of 24'.• NEXT t ..• REPLY FORWARD ag57 REPLY ALL ADD ADDRESS 1 HELP- J http://classic.webmail.aol.com/msgview.adp?folder=T1VUQk9Y&uid=11274750 Page 1 of 1 CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA SS COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 3 e`t day of �-`�'� , 2005, I serve the within -Pete S,o h.N..eit, S4t40Go tYl m + ee._ QUI - / 1 J as a copy of which is annexed hereto and made a part hereof, on the person, or persons, named below by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States mail at Rolling Hills, California addressed as follows: FAXED NONE MAILED DELIVERED NONE NONE Also posted at City Hall. I certify (or declare) under penalty of perjury, that the foregoing is true and correct. 124 Executed on the 3 day of 3 c-' e-- , 2005 at Rolling Hills, California. EWA NIKODEM CLERK 7 - City Wk./tiny _Afro INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com PERSONNEL SUBCOMMITTEE MEETING AGENDA CITY OF ROLLING HILLS CITY HALL 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA TUESDAY, JUNE 7, 2005 8:00 A.M. 1. INTERVIEWS FOR VACANCY ON PLANNING COMMISSION 8:20 a.m. Jeff Pieper 8:40 a.m. Leah Mirsch 2. ADJOURNMENT Printed on Recycled Paper. r April 19, 2005 CITY OF ROLLING HILLS To: City Council of Rolling HillsBy APR 1 9 2005 Please accept this letter as a request for appointment to the planning commission. Thank You Jeff Pieper 3 Eucalyptus Lane 310-541-7973 ate, LEAH MIRSCH 4 CINCHRING ROAD ROLLING HILLS, CA 90274 April 24, 2005 Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 RE: Planning Commission Vacancy Council Members, Sy APR 2 5 2005 CITY OF ROLLING HILLS This is to advise you that I would like to be considered as a candidate for the vacant position on the City Planning Commission. I have lived in Rolling Hills since 1986 and, as most residents agree, consider it to be one of the most wonderful places to live. I treasure the beauty and ambiance of our city and enjoy the sense of community shared with my neighbors. I have a great respect for the guidelines governing our community and for the people who volunteer their time to administer those guidelines. Their efforts contribute greatly to keeping Rolling Hills unique. I realize that keeping our city so special requires a lot of work and I have tried to be an active and helpful resident. I have been a member of Caballeros since 1986 and served on its Board of Directors since 2001, including one term as Secretary and two as Treasurer. I have been on the Board of the Women's Club for two years, assisting with many of the club's events, including Chairing this year's annual Dog and Cat Vaccination and Licensing Clinic. I am an equestrian, runner and hiker. I spend quite a bit of time on our beautiful trails and roads and I have spent 19 years becoming familiar with and appreciating all that our city has to offer. Although I have no special qualifications for the Planning Commission, 1 feel that my interest in the community, willingness to dedicate the necessary time and effort to the position, and a proven history of learning quickly in both professional and volunteer endeavors are all qualities that would suggest I be considered. It is my hope that the Council will consider my request. I will be happy to provide references if appropriate. I can be reached at 310-541-8641 if you have any questions or would like to discuss this further. Respectfully, Leah Mirsch Fri, May 27, 2005 7:35 AM Subject: Fwd: PLANNING COMMISSION Date: Friday, May 27, 2005 7:32 AM From: Cityofrh@aol.com To: <mkern©cityofrh.net> From: "Carmen Schaye" <carmenschaye@cox.net> Reply -To: "Carmen Schaye" <carmenschaye@cox.net> Date: Thu, 26 May 2005 23:29:07 -0700 To: <cityofrh@aol.com> Subject: PLANNING COMMISSION I am available for an interview June 14, 15, 16 after 1pm or June 20, 21, 22. Thank you for your consideration. I am going to South Carolina and leaving on May 27 through June: 13, 2005. Sincerely, Carmen E. Schaye Page 1 of 1 l}AY 1 8 2005 CITY OF ROLLING HILLS 7 Crest Road West Rolling Hills, CA 90274 May 17, 2005 Mr. Craig R. Nealis, City Manager City of Rolling Hills Number 2 Portuguese Bend Road Rolling Hills, California 90274 Dear Mr. Nealis, I regret that I am unable to attend the scheduled interview with the Personnel Subcommittee at 8:00 a.m., on Tuesday, May x7, 2005, since I will be in Green Bay, Wisconsin on that day. I return to Rolling Hills on June 11th• The week of June 13 is open for me, and so is Monday, June 20th. Please let me know a time that is convenient for me to meet with the Personnel Subcommittee. Sincerely yours, Richard P. Henke, M.D. Subj: Some thoug• on the selection process•r RHPC candidates Date: Tuesday, May 3, 2005 11:27:43 AM From: Witte A B To: Cityofrh Craig: I have some thoughts on the selection process of Rolling Hills Planning Commission candidates. Those thoughts are that the City Council provide to each candidate a copy of the 8.5 by14 inch Site Development Criteria sheet handout and a copy, or make a copy available in the office, of the General Plan. From time to time, residents addressing the Planning Commission suggest small, to rather large changes to the Criteria without knowledge of the General Plan. So, It could be helpful to learn from the candidates whether they feel that some changes are necessary to improve the Site Development Criteria and General Plan. Over the years through the process of public review , these two documents have served us well, along with ordinances, and represent the will of the majority of residents, but of course, not all the residents. Best regards, Arvel Witte 5/3/05 America Online : Cityofrh Page 1 City op ie0ii 4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No.: 7-B Mtg. Date: 05-09-05 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: CONSIDERATION OF REPORT REGARDING RECRUITMENT TO FILL AN UNEXPIRED TERM ON THE PLANNING COMMISSION. DATE: MAY 9, 2005 BACKGROUND At the City Council meeting held March 28, 2005, the City Council received and filed a letter of resignation from Planning Commissioner John Margeta. At that meeting, staff was directed to coordinate the recruitment to fill this unexpired term (January, 2007) on the Commission. Advertisements for this vacancy were provided according to legal requirements and through the Citywide Newsletter. Letters of interest were required to be submitted to the City by 5:00 p.m. on Monday, May 2, 2005. Copies of the advertisement and the announcement that appeared in the Newsletter are attached to this staff report. Below are the residents that have submitted letters of interest. Dr. Richard Henke Mr. Jeff Pieper Ms. Leah Mirsch Dr. Carmen E. Schaye Previously, the City Council has directed the City Council Personnel Subcommittee to conduct interviews of candidates and provide a report to the entire City Council for consideration of appointment. RECOMMENDATION It is recommended that members of the City Council consider this subject and provide appropriate direction to staff. CRN:mlk 05-09-05Pcrecruitment.doc _1_ 0 Pnnted on Recycled Rawer APR 13 2005 CITY OF ROLLING HILLS By City of Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear City Council Members, e, 7 Crest Road West Rolling Hills, CA. 90274, April 12, 2005 I am interested in applying for the unexpired term on the Planning Commission. I have been a resident of Rolling Hills since 1978. I served on the Rolling Hills Community Association for more than two terms. During this service I was on the City of Rolling Hills Traffic Commission. As a retired physician, I have the time to devote to the duties of the Planning Commission. Sincerely yours, ( -- a.c-k`i' t Richard P. Henke 310: 377-3983 1 • APR 1 9 2005 April 19, 2005 CITY OF ROLLING HILLS To: City Council of Rolling HillsBY Please accept this letter as a request for appointment to the planning commission. Thank You Jeff Pieper 3 Eucalyptus Lane 310-541-7973 LEAH MIRSCH 4 CINCHRING ROAD ROLLING HILLS, CA 90274 April 24, 2005 Rolling Hills City Council 2.Portuguese Bend Road Rolling Hills, CA 90274 RE: Planning Commission Vacancy Council Members, APR 2 5 2005 CfTY OF ROLLING HILLS Sy� This is to advise you that I would like to be considered as a candidate for the vacant position on the City Planning Commission. I have lived in Rolling Hills since 1986 and, as most residents agree, consider it to be one of the most wonderful places to live. I treasure the beauty and ambiance of our city and enjoy the sense of community shared with my neighbors. I have a great respect for the guidelines governing our community and for the people who volunteer their time to administer those guidelines. Their efforts contribute greatly to keeping Rolling Hills unique. I realize that keeping our city so special requires a lot of work and I have tried to be an active and helpful resident. I have been a member of Caballeros since 1986 and served on its Board of Directors since 2001, including one term as Secretary and two 'as Treasurer. I have been on the Board of the Women's Club for two years, assisting with many of the club's events, including Chairing this year's annual Dog and Cat Vaccination and Licensing Clinic. I am an equestrian, runner and hiker. I spend quite a bit of time on our beautiful trails and roads and I have spent 19 years becoming familiar with and appreciating all that our city has to offer. Although I have no special qualifications for the Planning Commission, I feel that my interest in the community, willingness to dedicate the necessary timeand effort to the position, and a proven history of learning quickly in both professional and volunteer endeavors are all qualities that would suggest I be considered. It is my hope that the Council will consider my request. I will be happy to provide references if appropriate. I can be reached at 310-541-8641 if you have any questions or would like to discuss this further. Respectfully, Leah Mirsch Dr. Carmen E. Schaye 58 Portuguese Bend Rd. Rolling Hills, CA. 90274 (310) 863-5358 carmenschaye@cox.net May 2, 2005 City Council of the City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 tir8Mi MAY 022005 CITY OF ROLLING HILLS By This letter is to serve as a letter of interest to fill the unexpired term on the Planning Commission. I am a resident of Rolling Hills and have lived in the city since 1995. I am qualified by a Doctorate in Organizational Management from Pepperdine University. I am very involved in historical restoration and historical preservation. Our city is a unique community, designed as an urban oasis with peace, tranquility. I support the preservation of the structural integrity of our city. I would appreciate your seriously considering me for this position. � r Carmen F. Schaye Palos Verdes Peninsula News 500 Silver Spur Rd Ste 300 Rancho Palos Verdes CA 90275 Proof of Publication (2015.5 C.C.P) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES I am a citizen of the United States, and a resident of the county aforesaid; I am over the age of eighteen years; and I am not a party to or interested in the notice published. I am the chief legal advertising clerk of the publisher of the PALOS VERDES PENINSULA NEWS a newspaper of general circulation, printed and published Twice weekly in the City of Rolling Hills Estates County of Los Angeles, and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of February 15, 1977 Case Number C824957, that the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: April 2, 7 All in the year 2005 I certify (or declare) under penalty of perjury that the foregoing is true and correct Dated at Rancho Palos Verdes, California, this 7th day of April 2005 Signature APR 0 8 2005 CITY OF ROLLING HILLS By PVPN #7752 NOTICE CITY OF ROLLING HILLS PLANNING COMMISSION APPOINTMENT NOTICE IS HEREBY GIVEN that the City Council of the City of Rolling Hills is looking for a community volunteer to serve on the City's Planning Commission. This is a non-paying appointment and residents of the City' of Rolling Hills, 18 years of age and older are encouraged to pur- suant Rolling Hills Mufor this nicipal pal Code Section to fill an 2ired 2 0rm 90.r Those interested may apply by presenting a letter of interest addressed to the City Council of the City of Rolling Hills, #2 Portuguese Bend Road, Rolling Hills, California 90274, on or before May 2, 2005, at 5:00 p.m. MARILYN KERN DEPUTY CITY CLERK Published in the Palos Verdes Peninsula News on April APRIL 20, 2005 Cite 4 tolling icifilb Newsletter M RS OF THE COUNCIL James Black Thomas F. Heinsheimer Frank E. Hill Allen Lay Godfrey Pernell Issue No. 05-08 EARTH DAY APRIL 22, 2005 On the 35th anniversary of Earth Day (April 22"d), the City of Rolling Hills is calling on residents to do their part for the environment. By recycling plastic bottles, cans, newspaper, glass, aluminum, cardboard and separating green/yard waste, we can help divert tons of waste from our landfills. In an effort to increase the collection of recyclables the City provides "Commingled Recyclables" and "Green Waste Only" stickers for your containers. Thank you for your efforts! PLANNING COMMISSION VACANCY The City is currently accepting letters of interest to fill an unexpired term on the Planning Commission. This is a non-paying appointment and residents of the City, 18 years of age and older, are encouraged to apply to fill the unexpired term through January 1, 2007. Those interested should submit a letter of interest, to the City Council of the City of Rolling Hills, #2 Portuguese Bend Road, Rolling Hills, California 90274, by 5:00 p.m. on May 2, 2005. If you have any questions regarding this appointment, please call City Hall at 377-1521. SPRING CLEANUP Two Saturdays, May 14 and May 21 Isis's t i Place items roadside no more than 24 'I s' rrn hours in advance of pickup. N For removal of large items such as refrigerators, please call BFI Customer Service to make special pickup arrangements. Sorry, we cannot collect hazardous materials, toxic wastes, or explosives. This includes latex or oil based paints, pesticides, thinners, poisons, lubricants, etc. We appreciate your cooperation! If you have any questions, call BFI Customer Service at (888) 742-5234 or City Hall at 377-1521. UPCOMING HOUSEHOLD HAZARDOUS AND E -WASTE COLLECTION EVENT 9 a.m. to 3 p.m. • Saturday, May 7, Rancho Palos Verdes City Hall/City Yard, 30940 Hawthorne Blvd. WOMEN'S COMMUNITY CLUB DOG/CAT VACCINATION & DOG LICENSING CLINIC TUESDAY, MAY 10T" It's time for vaccinations . for both dogs and cats! The 6 -in -1 shots will be available for dogs and the 4 -in -1 shots for cats. You will also be able to renew or obtain new dog licenses at this Clinic. PLEASE BE SURE TO BRING A VALID RABIES CERTIFICATE with you if your dog does not need a rabies shot and you would like to obtain or renew a license. Remember, dogs and cats need to be vaccinated EVERY YEAR with all other vaccines. The Clinic will be held in the Community Association parking lot from 7:00 to 8:30 p.m. Your dogs must be ON A LEASH and in the hands of a person capable of managing the dog. CATS MUST BE KEPT IN CAT CONTAINERS. If you have any questions regarding the Rabies Clinic, please call Event Chair Leah Mirsch at 541- 8641. LITTER ALONG THE ROADWAYS We have received recent complaints of litter along roadways. Please report any litter violations to City Hall. JOIN THE WILDLIFE PRESERVATION COMMITTEE AS THEY VISIT MADRONA MARSH NATURE CENTER & PRESERVE "An Island of Wilderness in the City" The Rolling Hills Wildlife Preservation Committee has arranged for a tour of the Madrona Marsh Nature Center & Preserve on Saturday, May 14th from 9:00 a.m. to 12:00 noon. Please join them for this truly unique experience. Come and explore one of the last remaining vernal marshes in Southern California. Tour participants will meet at the Nature Center at 8:45 a.m., 3201 Plaza del Amo, Torrance. If you have any questions or would like to make a reservation, call City Hall at 377-1521. SAVE THE DATE! CABALLEROS PANCAKE BREAKFAST Sunday, May 1", 10:00 a.m. — 12 Noon, 29 Crest Road East. $5/Person (No Charge To New Residents), RSVP To Loren DeRoy, 544-0881. • Syring ` 'ea Tre Women's Coninuntinj Clii1 eoria(Cy invites you to meet your friends all nef:g(Gors 'Friday, ?play 20, 2005 1 o'cfoc to 3 o'cCock. at the home of Carrie -and 'font Lfe6, 1 Acacia Lane UPCOMING IMPORTANT EVENTS City Council Meeting 4/25/05 and 5/9/05 at 7:30 p.m. Wildlife Preservation Committee Meeting 5/16/05 at 6:00 p.m. Planning Commission Meeting 5/17/05 at 6:30 p.m. Traffic Commission Meeting 5/26/05 at 8:30 a.m. BULLETIN BOARD AVAILABLE: Massage in your home, certified for in -home massages, recommended by RH residents. Call Michelle, 428-5227. WANTED: Recommendation for a gardener, good work and reasonable prices. Call 544-8141. AVAILABLE: Meticulous gardener, bonsai expert, recommended by RH resident, 377-5977. Call Hiro Machira, 326.9177 evenings. WANTED: Musical instruments you are no longer using do would like to donate to Harbor View Hospice in San Pedro. For more details call Marge, 377-6206. AVAILABLE: Beachfront and Big Bear Lake view vacation rentals, 1-3 bedrooms, fully furnished with the highest standards, granite and tile, private resorts at Villa La Estancia in Cabo and the Club at Big Bear Lake. Call John or Gail, 265-4557. FOUND: Young, well mannered cat on upper Georgeff Road. Please call Roger Sommer at (310) 541-5192 and describe your lost cat so we can return it to is rightful owners. WANTED: Handyman/Gardener 1 full day/week. Call John or Gail, 265-4557. FOR SALE: 2002 Red Mini -Cooper S, 9,000+ miles, warranty, fast, fun, good minded! Call 377-4458. •WAlml APR 13 2005 CITY OF ROLLING HILLS By City of Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear City Council Members, 7 Crest Road West Rolling Hills, CA 90274 April 12, 2005 I am interested in applying for the unexpired term on the Planning Commission. I have been a resident of Rolling Hills since 1978. I served on the Rolling Hills Community Association for more than two terms. During this service I was on the City of Rolling Hills Traffic Commission. As a retired physician, I have the time to devote to the duties of the Planning Commission. Sincerely yours, Richard P. Henke 310: 377-3983 • Palos Verdes Peninsula News 500 Silver Spur Rd Ste 300 Rancho Palos Verdes CA 90275 Proof of Publication (2015.5 C.C.P) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES I am a citizen of the United States, and a resident of the county aforesaid; I am over the age of eighteen years; and I am not a party to or interested in the notice published. I am the chief legal advertising clerk of the publisher of the PALOS VERDES PENINSULA NEWS a newspaper of general circulation, printed and published Twice weekly in the City of Rolling Hills Estates County of Los Angeles, and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of February 15, 1977 Case Number C824957, that the notice, of which the annexed is a printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: April 2, 7 All in the year 2005 I certify (or declare) under penalty of perjury that the foregoing is true and correct Dated at Rancho Palos Verdes, California, this 7th day of April 2005 Signature APR 0 8 2015 CITY OF ROLLING HILLS PVPN #7752 V.P. NEWS No. 7752 NOTICE CITY OF ROLLING HILLS PLANNING COMMISSION APPOINTMENT NOTICE IS HEREBY GIVEN that the City Council of the City of Rolling Hills is looking for a community volunteer to serve on the City's Planning Commission. This is a non-paying appointment and residents of the City of Rolling Hills, 18 years of age and older are encouraged to apply for this vacancyto fill an unexpired term pur- suant to Rolling Hills Municipal Code Section 2.20.090. Those interested may apply by presenting a letter of interest addressed to the City Council of the City of Rolling Hills, #2 Portuguese Bend Road, Rolling Hills, California 90274, on or before May 2, 2005, at 5:00 p.m. MARILYN KERN DEPUTY CITY CLERK Published in the Palos Verdes Peninsula News on April 2 7 9005 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com NOTICE CITY OF ROLLING HILLS PLANNING COMMISSION APPOINTMENT NOTICE IS HEREBY GIVEN that the City Council of the City of Rolling Hills is looking for a community volunteer to serve on the City's Planning Commission. This is a non-paying appointment and residents of the City of Rolling Hills, 18 years of age and older are encouraged to apply for this vacancy to fill an unexpired term pursuant to Rolling Hills Municipal Code Section 2.20.090. Those interested may apply by presenting a letter of interest addressed to the City Council of the City of Rolling Hills, #2 Portuguese Bend Road, Rolling Hills, California 90274, on or before May 2, 2005, at 5:00 p.m. Published in the Palos Verdes Peninsula News, Saturday, April 2, 2005 and Thursday, April 7, 2005. DEPUTY CITY CLERK Printed on Recycled Paper. • like,. Mar 29, 2005 3:47 PM Subject: Re: Public Notice -Notice Planning Commission Appointment Date: Tuesday, March 29, 2005 2:43 PM From: Carol Gerardi <pvclassified@pvnews.com> To: Marilyn Kern <mkern@cityofrh.net> •Received "Planning Commission Appointment" public•notice for April 2 & April 7, 2005. Thank you. Carol > From: Marilyn Kern <mkern@cityofrh.net> > Date: Tue, 29 Mar 2005 12:54:46 -0800 > To: Carol Gerardi <pvclassified@pvnews.com> > Subject: Public Notice -Notice Planning Commission Appointment > > Please publish the attached Notice on Saturday, 4/2 and Thursday, 4/7. > Please confirm receipt. Thank you very much. > Marilyn Kern > Deputy City Clerk > City of Rolling Hills Page 1 .of 1 • City 0/{2PP.ngJl,P? • INCORPORATED JANUARY 2#, 1457 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com March 31, 2005 Mr. John Margeta 5 Caballeros Road Rolling Hills, CA 90274 Dear Mr. Margeta: I have been informed of your resignation from the Planning Commission. I am sorry that you are not in a position to continue to serve. I appreciated your participation as a fellow Commissioner. Your input will be missed. Please do not become a stranger. We look forward to you providing input as you deem necessary to our Planning Commission process. Thank you again for the opportunity to serve with you on the Planning Commission. Sincerely, Rogfr Sommer Chairman Rolling Hills Planning Commission RS:mlk 03-17-05margeta-1 tr2.doc ® "n, lied on R'cydnd r': • Cry 0/!?P?,,.SJdPP INCORPORATED JANUARY 24, 1957 THOMAS F. HEINSHEIMER Mayor GODFREY PERNELL, D.D.S. Mayor Pro Tem DR. JAMES BLACK Councilmember FRANK E. HILL Councilmember B. ALLEN LAY Councilmember March 29, 2005 Mr. John Marg to 5 Caballeros ad Rolling Hills 90274 Dear Mr. ah J We have ceived your letter of resignation. We are sorry that you are unable to continu o volunteer your service on the Planning Commission. We appreciate the services you provided to the City of Rolling Hills and your willingness to donate your time to review complex Site Plan Review, Conditional Use Permit and Variant applications that are presented to the Planning Commission. We thank you fo our dedication and hope that you continue to provide your input into our local ernment process. Thank you again. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Sincerely, Thoina Heinsheimer Mayo TF : lk 03 7-0" zargeta-ltrl.doc cc: City Council Planning Commission ®Pr. aei, or: P . c:''uk:... :z� • Ci4 op RO//4 �aeP 1NCORPORA T ED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No: 3-G Mtg. Date: 03-28-05 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: LETTER OF RESIGNATION FROM PLANNING COMMISSIONER JOHN MARGETA DATE: MARCH 28, 2005 BACKGROUND The attached letter of resignation from Planning Commissioner John Margeta was submitted to the City on Wednesday, March 6, 2005. Commissioner Margeta's term on the Planning Commission was scheduled to expire in January 2007. Pursuant to the Maddy Act and Rolling Hills Municipal Code Section 2.20.090, staff will coordinate advertisement of this unexpired vacancy as required. An announcement regarding this vacancy and requesting letters of interest from Rolling Hills residents, 18 years of age and over, will also appear in the April 6 and 20, 2005 Citywide Newsletters. Letters of interest from residents will be accepted through Monday, May 2, at 5:00 p.m. Staff will report the results of that process to the City Council at the May 9, 2005 City Council meeting. RECOMMENDATION It is recommended that the City Council receive and file this report as presented. CRN:mlk 03-28-05vncancy-stn.doc Pnr;;ed on R4- cycled Pape, 03/ 16/2005 12: 51 3105410 Jh1ARGETA i PAGE 01/01 March 16, 2005 Honorable Mayor & Members of the City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Mayor & Members of the City Council: Please consider this letter as my resignation from the Rolling Hills Planning Commission effective immediately. Thank you for the opportunity to serve the City. John M igefa 5 Cabal ros Road Rolling 03/16/2005 12:51 3105414858 03/16/05 WED 12:00 FAX 310.377688 JMARGETA CITY OF ROLLING HILLS ak PAGE 01/01 1 001 March 16, 2005 Honorable Mayor & Members of the City Council City of Rolling Hills 2 Portuguese Bend Road Rollie Hills, CA 90274. - Dear Mayor & Members of the --City Council: Please consider this letter as my resignation from the Rolling Hills Planning Commission effective immediately. Thank you for the opportunity to serve the City. John M • 'e£a 5 Cabal1ros Road Rolling ls, . ' 0274 Lozeh - ST1 • “. z:1 - SIN- 14 °J Z City of Rolling Hills INCORPORATED JANUARY 24,1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh@aol.com FAX COVER SHEET DATE: March 16, 2005 TIME SENT: 12:40 p.m. TO• Honorable Mayor & Members of FROM• • the City Council CC: Planning Commission, City Attorney FAX: SUBJECT: REMARKS: OPERATOR: Craig Nealis RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have. any questions. Thank you, Craig Nealis TOTAL PAGES (including cover sheet): 2 If you have difficulty receiving any pages, please telephone our switchboard at (310) 377- 1521. REPLY TO: City of Rolling Hills - Fax No. (310) 377-7288 03/16/05 WED 13:47 FAX 310 377 7288 CITY OF ROLLING HILLS a00.1 • • TRANSMISSION OK TX/RI NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT *** TX REPORT :** ********************* 1892 5169304 1'HE MCGUIRE GROU 03/16 13:46 00'56 2 OK met — O 1,'9 City of Rolling lb. DATE: March 16, 2005 Post -it® Faa�yx Note 7671 �Drate 3 j/(^(,�°S ��a9�n! mom.+ Crrct I e L R. �nniY4eRCo a0t. ToJDTo `e ak of R....cat Ilkei it Phone # Phone # 3 t11 • I S Z Fax 5iG. 930 , Fax # 11V\..11l%i lilltt 1101) JKiV V2`1211 4.21 170/ NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh@aol.com FAX COVER SHEET TO: Honorable Mayor & Members of FROM: Craig Nealis TIME SENT: 12:40 p.m. the City Council CC: Planning Commission, City Attorney FAX: SUBJECT: REMARKS: OPERATOR: RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis WIT AT U A rice l.....7--aa__ ______ _z _ _ n. 03/16/05 WED 13:24 FAX 310 377 7288 CITY OF ROLLING HILLS VI 001 • ********************* • *** TX REPORT *** s ******************** TRANSMISSION OK TX/RX NO 1890 CONNECTION TEL CONNECTION ID ST. TIME 03/16 13:22 USAGE T 01'45 PGS. 2 RESULT OK 5441492 -� City of Rolling Hills DATE: March 16, 2005 INCORPORATED JANUARY 24,1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh@aol.com FAX COVER SHEET TIME SENT: 12:40 p.m. TO: Honorable Mayor & Members of FROM: the City Council CC: Planning Commission, City Attorney FAX: SUBJECT: REMARKS: OPERATOR: Craig Nealis RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis 03/16/05 WED 12:53 FAX 310 377 7288 CITY OF ROLLING HILLS U001 001 • TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT *************** ***SKY *** TX REPORT *** YYYYYY******YYYYYYYYY 1884 03/16 12:52 00'53 2 OK 3776627 City of Rolling Hills INCORPORATED JANUARY 24,1957 NO.2 PORTUGUESE BEND ROAD ROLLING NILLS, CALIF. 90274 (310) 3774521 FAX (310) 377-7288 E-mail cityofrh@aol.com FAX COVER SHEET DATE: March, 16, 2005 , TIME SENT: 12:40 p.m. TO: Honorable Mayor & Members of Crai • the City Council FROM: Craig Nealis CC: Planning Commission, City Attorney FAX: SUBJECT: REMARKS: OPERATOR: RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis TOTAL PAGES (includine cover chppfl• 03/16/05 WED 12:59 FAX 310 377 7288 CITY OF ROLLING HILLS a001 • • TRANSMISSION OK ********a ************ *** TX REPORT **$ ********************* TX/RX NO 1887 CONNECTION TEL 643 8441 CONNECTION ID CITY ATTNY ST. TIMF 03/16 12:58 USAGE T 00'53 PGS. 2 RESULT OK City of Rolling Hills INCORPORATED JANUARY 24,1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh@aol.com FAX COVER SHEET DATE: March 16, 2005 . TIME SENT: 12:40 p.m. TO: Honorable Mayor & Members of FROM: Craig Nealis the City Council CC: Planning Commission, City Attorney FAX: SUBJECT: REMARKS: OPERATOR: RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council. Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis 03/16/05 WED 12:51 FAX 310 377 7288 CITY OF ROLLING HILLS _ Lj 001 TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT ****axe*****axe******** *** TX REPORT *** ********************* 1883 1 562 424 0150 PERNELL 03/16 12:50 00`54 2 OK City of Rolling Hills DATE: March 16, 2005 INCORPORATED JANUARY 24, 1957 NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh@aol.com FAX COVER SHEET TIME SENT: 12:40 p.m. TO: Honorable Mayor & Members of FROM: Craig Nealis the City Council CC: Planning Commission, City Attorney FAX: SUBJECT: REMARKS: OPERATOR: RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis TOTAL PAGFS 03/16/05 WED 12:50 FAX 310 377 7288 CITY OF ROLLING HILLS 1j001 111 ********************* i *** TX REPORT *** ***a ************ **** TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT 1882 1 310 544 7071 HILL 03/16 12:49 00'56 2 OK City of Rolling Hills DATE: March 16, 2005 INCORPORATED JANUARY 24,1957 NO.2 PORTUGUESE BEND ROAD . ROLLING HELLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh@aoLcom FAX COVER SHEET TIME SENT: 12:40 p.m. TO: Honorable Mayor & Members of FROM: Craig Nealis the City Council CC: Planning Commission, City Attorney FAX: SUBJECT: REMARKS: OPERATOR: RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis TOTAL PAGRS (inn1iid; .n 03/16/05 WED 12:48 FAX 310 377 7288 CITY OF ROLLING HILLS U001 the Ci Council CC: Planning Commission, City Attorne FAX: SUBJECT: REMARKS: • TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT *************$******* *** TX REPORT *** ******************$*$ 1881 03/16 12:47 00'55 2 OK 3779863 Cit o Rollin Hills DATE: March 16, 2005 . TIME SENT: 12:40 p.m. TO: Honorable Mayor & Members of FROM: Craig Nealis INCORPORATED JANUARY 24,1957 NS. 2 P.RTU U BEND R•AD ROLLING HILLS, CALIF. 90274 (31.0) 377-1521 FAX (310) 377-7288 E-maiI cityofrh?aol.com FAX COVER SHEET OPERATOR: RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis TOTAL PAGES (including cover sheet): ela 03/16/05 WED 12:47 FAX 310 377 7288 CITY OF ROLLING HILLS lj001- • TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT :i **********M********* *** TX REPORT *** **.******************* 1880 1 310 530 1562 BLACK 03/16 12:45 01'23 2 OK City of Rolling Hills INCORPORATED JANUARY 24, 1957 NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh@aol.com FAX COVER SHEET DATE: March 16, 2005 TIME SENT: 12:40 p.m. TO: FROM: CC: FAX: Honorable Mayor & Members of the City Council Planning Commission, City Attorney SUBJECT: REMARKS: OPERATOR: Craig Nealis RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis TOTAL PAGES (including Inver chDt fl- City of Rolling Hills DATE: March 16, 2005 TO: CC: FAX: INCORPORATED JANUARY 24,1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh@aol.com FAX COVER SHEET Honorable Mayor & Members of the City Council Planning Commission, City Attorney SUBJECT: REMARKS: TIME SENT: 12:40 p.m. FROM: OPERATOR: Craig Nealis RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis TOTAL PAGES (including cover sheet): 2 If you have difficulty receiving any pages, please telephone our switchboard at (310) 377- 1521. REPLY TO: City of Rolling Hills - Fax No. (310) 377-7288 03/16/05 WED 12:45 FAX 310 377 7288 CITY OF ROLLING HILLS U 0 01 • TRANSMISSION OK TX/RX NO CONNECTION TEL CONNECTION ID ST. TIME USAGE T PGS. RESULT **a ******** ********* *** TX REPORT *** **********:k********** 1879 1 310 541 5764 LAY 03/16 12:44" 00'56 2 OK • City of Rolling Hills INCORPORATED JANUARY 24, 1957 NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail cityofrh®aol.com FAX COVER SHEET DATE: March 16, 2005 TIME SENT: 12:40 p.m. TO: Honorable Mayor & Members of FROM: Craig Nealis • the City Council CC: Planning Commission, City Attorney FAX: SUBJECT: REMARKS: OPERATOR: RESIGNATION OF PLANNING COMMISSIONER JOHN MARGETA Hello Mayor and Members of the City Council, Attached please find a letter of resignation from Planning Commissioner John Margeta. His term was scheduled to expire in January, 2007. Staff will include this letter on the upcoming City Council Consent Calendar Agenda for information and advertise for this vacancy as required by State Law (Maddy Act). Please let me know if you have any questions. Thank you, Craig Nealis TOTAL PAGES tinc1iid a (vv or .l,enaA. 03/16/2005 12:51 310541405E JMARGETA PAGE 01/01 03/1$/05 WED 12:00 FAX 310 3788 CITY OF ROLLING HILLS • Z001 March 15, 2005 Honorable Mayor & Members of the City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Mayor & Members of the City Council: Please consider this letter as my resignation from the Rolling Hills Planning Commission effective immediately. Thank you for the opportunity to serve the City. John M 5 Caba Rolling s, ' 0274 • cry o/l2PenS JUL • INCORPORATED JANUARY 24, 1957 THOMAS F. HEINSHEIMER Mayor GODFREY PERNELL, D.D.S. Mayor Pro Tem DR. JAMES BLACK Councilmember FRANK E. HILL Councilmember B. ALLEN LAY Councilmember November 24, 2004 Mrs. Loren DeRoy, ember Rolling Hills Planyng Commission 25 Caballeros R Rolling Hills, 90274 Dear C m' sio1 peRoy: The se of this letter is to thank you and to ask if you wish to continue to serve on the ling Hills Planning Commission. Your term is scheduled to expire on January 1, 2005, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 10, 2005. Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your re • onse to City Hall at 377-7288. Thank you support. Since or :mlk pereappoint.ltr for your contribution. We all appreciate your participation and Heinsheimer cc: City Council r,,,,e,, R._::y.:,R, d CITY OF ROLLING HILLS 2005 COMMISSION RE -APPOINTMENT Loren DeRoy Planning Commission ❑ Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. • City leoffiril • INCORPORATED JANUARY 24, ;457 THOMAS F. HEINSHEIMER Mayor GODFREY PERNELL, D.D.S. Mayor Pro Tem DR. JAMES BLACK Councilmember FRANK E. HILL Councilmember B. ALLEN LAY Councilmember November 24, 2004 Qr. Arvel Witte, Member Rolling Hills Planning Commission 5 Quail Ridge Road Sou Rolling Hill , 1 A 9027 Dear C:: sinber1Vitte: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2005, and your City Council is tentatively scheduled to consider Commission and Committee• re -appointments on Monday, January 10, 2005. - Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again or your contribution. We all appreciate your participation and support. Sincerely, Heinsheimer T :mlk pereappoint.ltr cc: City Council • • CITY OF ROLLING HILLS 2005 COMMISSION RE -APPOINTMENT Arvel Witte Planning Commission ❑ Yes, I would like to be re -appointed. ❑ No, I am no longer available to _participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. 00 •• JULCity 0/Roiling INCORPORATED JANUARY 24, 1957 4 FRANK E. HILL Mayor THOMAS F. HEINSHEIMER Mayor Pro Tem DR. JAMES BLACK Councilmember B. ALLEN LAY Councilmember GODFREY PERNELL, D.D.S. Councilmember January 13, 2004 Mr. John Margeta, Member Rolling Hills Planning Commission 5 Caballeros Road Rolling Hills, CA 90274 Dear Commissioner eta ,A. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com At the regular meeting of th -4 oiling Hills City Council held Monday, January 12, 2004, my City Council colleagues and I unanimously supported your re -appointment to the Planning Commission. Your new three-year term on the Planning Commission will expire on January 1, 2007. We appreciate all of the assistance and support that you have provided to the City as a member of the Planning Commission and thank you for your volunteer service to the City. Should you have any questions in the interim, please do not hesitate to let me know. Sincerel Frank E. Hill Mayor FEH:mlk Reappointment.ltrs - -0Jo ociAA‘s cc: City Council Planning Commission ®Printed on Recycled Paper. Ci U I0f/tnijidid INCORPORATED JANUARY 24, 1957 FRANK E. HILL Mayor THOMAS F. HEINSHEIMER Mayor Pro Tern DR. JAMES BLACK Councilmember B. ALLEN LAY Councilmember GODFREY PERNELL, D.D.S. Councilmember January 13, 2004 Mrs. Evie Hankins, Member Rolling Hills Planning Commission 4 Spur Lane Rolling Hills, CA 90274 Dear Commissioner NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com At the regular meeting of the Rolling Hills City Council held Monday, January 12, 2004, my City Council colleagues and I unanimously supported your re -appointment to the Planning Commission. Your new three-year term on the Planning Commission will expire on January 1, 2007. We appreciate all of the assistance and support that you have provided to the City as a member of the Planning Commission and thank you for your volunteer service to the City. Should you have any questions in the interim, please do not hesitate to let me know. ar.,; Frank E. Hill Mayor FEH:mlk Reappointment.ltrs cc: City Council Planning Commission @Printed on Recycled Paper_ • Ci1 .fieo Pfi..S JdPF INCORPORATED JANUARY 24, 1957 FRANK E. HILL Mayor THOMAS F. HEINSHEIMER Mayor Pro Tem DR. JAMES BLACK Councilmember B. ALLEN LAY Councilmember GODFREY PERNELL, D.D.S. Councilmember November 25, 2003 Mrs. Evie Hankins, Member Rolling Hills Planning Commission 4 Spur Lane Rolling Hills, CA 90274 Dear Commissioner ms• NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2004, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 12, 2004. Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Since Frank E. Hill Mayor FFH:mlk pereappoint.ltr cc: City Council 4',a{u•i CITY OF ROLLING HILLS 2004 COMMISSION/COMMITTEE RE -APPOINTMENT Evie Hankins Planning Commission ❑ Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. •ea, A/tiny • INCORPORATED JANUARY 24, 1957 FRANK E. HILL Mayor THOMAS F. HEINSHEIMER Mayor Pro Tem DR. JAMES BLACK Councilmember B. ALLEN LAY Councilmember GODFREY PERNELL, D.D.S. Councilmember November 25, 2003 Mr. John Margeta, Member Rolling Hills Planning Commission 5 Caballeros Road Rolling Hills, CA 90274 Dear Commissioner f The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2004, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 12, 2004. Your service is much appreciated by your community and I trust that it has been worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Singly, Frank E. Hill Mayor FEH:mlk pereappoint.ltr cc: City Council Pra,teii or: Hn<:•.:l�,r� i�;�; ,�:� • CITY OF ROLLING HILLS 2004 COMMISSION/COMMITTEE RE -APPOINTMENT John Margeta Planning Commission ❑ Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. e�4 ofi2li,.e ilt//6 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No: 9-A Mtg. Date: 01/13/03 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: CONSIDERATION OF RE -APPOINTMENTS TO THE ROLLING HILLS PLANNING COMMISSION. DATE JANUARY 13, 2003 BACKGROUND The Rolling Hills Planning Commission is established by Chapter 2.20 of the Rolling Hills Municipal Code. Terms of office for this five member Commission are established at three years each. The term of Commissioner Roger Sommer expired on January 1, 2003. In November, 2002, correspondence was forwarded to Commissioner Sommer requesting that he express if he wishes to continue to serve on the Commission. A letter is attached to this staff report from Roger Sommer expressing his desire to continue to serve on the Planning Commission. RECOMMENDATION It would be in order for members of the City Council to consider re -appointing Roger Sommer to a three-year term on the Planning Commission, which will expire on January 1, 2006. CRN:mlk 01 / 13/03pcappoint.sta @Printed or, Recycled F'ac�:;•r SENT BY: ; 310 516 6565 ; DEC -2-02 10:50AM; PAGE 1/1 ire CITY OF ROLLING HILLS 2002 COMMISSION/COMMITTEE RE -APPOINTMENT Roger Sommer Planning Commission Yes, I would like to be re -appointed. 0 No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. M M City o leoffin -Ili& ,-1c,,-,);.•-,,,:,.-...,,..z,,,,:,,,,, B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember November 26, 2002 Mr. Roger Sommer, Member Rolling Hills Planning Commission 8 Georgeff Road Rolling Hills, CA 90274 Dear CommissiQner-Sommer: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2003, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 13, 2003. Your service is much appreciated by your community and I trust that it was worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Sincerely, Allen L'Vy Mayor JM:mlk pereappoint.lfr cc: City Council CITY OF ROLLING HILLS 2002 COMMISSION/COMMITTEE RE -APPOINTMENT Roger Sommer Planning Commission ❑ Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. •• •40 C1iy ofiellinS�a�z INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember July 23, 2002 Mrs. Loren DeRoy 25 Caballeros Road Rolling Hills, CA 90274 Dear Mrs. D 0�9 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com The City Council acted on the recommendation of the Personnel Subcommittee at our meeting on July 22nd. Congratulations are in order on your being appointed as a member of the Rolling Hills Planning Commission. As we discussed, the Planning Commission is extremely important and serves as the front-line in recommending, reviewing and controlling development in our City. City staff will be compiling material, which will assist you in your service as a Planning Commissioner. Regular monthly meetings of the Planning Commission are held on the third Tuesday of each month, beginning at 7:30 p.m., in the City Council Chambers. Meetings in the field to review development proposals are also held as necessary. Agenda materials will be provided to you prior to each meeting. The next meeting of the Planning Commission will be held on Tuesday, August 20, 2002. Staff will swear you in as a member of the Commission at that meeting. Additionally, financial disclosure forms will be provided and explained to you. Commissioner Evie Hankins is currently serving as Chairwoman of the Commission. I serve as the City Council Liaison to the Planning Commission. You are encouraged to contact me or City staff to discuss matters of mutual concern. so* • • Mrs. Loren DeRoy July 23, 2002 Page 2 I am personally delighted with the appointment and for myself and the entire City Council, we wish you the best of luck. Thank you again for your dedication, continuing interest in and willingness to serve our community. Sincerely, B. Allena27--- Mayor BAL:mlk 07/23/02pc.ltrs cc: City Council Planning Commission 00 City o/Rolliny _Afro INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember July 24, 2002 Mr. Lou Altman 17 Caballeros Road Rolling Hills, CA 90274 Dear NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com It was a pleasure to talk with you and to explore our mutual conceptions of the City of Rolling Hills. Thank you for expressing a willingness to give of your time and knowledge by volunteering to serve on the Rolling Hills Planning Commission. We were most pleased that there were so many well -qualified residents who were willing to serve, despite the fact that this made our choice more difficult. At our July 22r'a City Council meeting, the City Council accepted the Subcommittee recommendation and appointed Mrs. Loren DeRoy to serve on the Planning Commission at this time. We encourage your continued interest, awareness and involvement in our community and welcome you to apply for vacancies as they arise. Thank you again for taking time to meet with us to discuss your qualifications. We very much enjoyed talking with you. B. Allen Lay hi rdoc Mayor/Member Jo Councilmember/Member Personnel Subcommittee Personnel Subcommittee BAL:JM:mlk 07/23/02pc.ltrs cc: City Council •• •• City o/ /Coifing INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember July 24, 2002 Dr. James Black 2 Appaloosa Lane Rolling Hills, CA 90274 Dear Dr. Black: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com It was a pleasure to talk with you and to explore our mutual conceptions of the City of Rolling Hills. Thank you for expressing a willingness to give of your time and knowledge by volunteering to serve on the Rolling Hills Planning Commission. We were most pleased that there were so many well -qualified residents who were willing to serve, despite the fact that this made our choice more difficult. At our July 22' d City Council meeting, the City Council accepted the Subcommittee recommendation and appointed Mrs. Loren DeRoy to serve on the Planning Commission at this time. We encourage your continued interest, awareness and involvement in our community and welcome you to apply for vacancies as they arise. Thank you again for taking time to meet with us to discuss your qualifications. We very much enjoyed talking with you. Sincerely, . Allen Lay Jod Vlu ock Mayor/Member Councilmember/Member Personnel Subcommittee Personnel Subcommittee BAL:JM:mlk 07/23/02pc.ltrs cc: City Council ®Pr, -ectcvlRrzty=:I::;r7 P:�a, •s •. £'t1j o/ ieOLL`•ng J�i/LS INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember July 24, 2002 Dr. Russell Coser 56 Eastfield Drive Rolling Hills, CA 90274 Dear Dr. Coser: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com It was a pleasure to talk with you and to explore our mutual conceptions of the City of Rolling Hills. Thank you for expressing a willingness to give of your time and knowledge by volunteering to serve on the Rolling Hills Planning Commission. We were most pleased that there were so many well -qualified residents who were willing to serve, despite the fact that this made our choice more difficult. At our July 22nd City Council meeting, the City Council accepted the Subcommittee recommendation and appointed Mrs. Loren DeRoy to serve on the Planning Commission at this time. We encourage your continued interest, awareness and involvement in our community and welcome you to apply for vacancies as they arise. Thank you again for taking time to meet with us to discuss your qualifications. We very much enjoyed talking with you. . Allen Lay l/ �/ Jody ck Mayor/Member Councilmember/Member Personnel Subcommittee Personnel Subcommittee BAL:JM:mlk 07/23/02pc.ltrs cc: City Council W Pfil eit •• •• City0 /eof/in: INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember July 24, 2002 Mr. Franz Fischer 2862 Palos Verdes Drive North Rolling Hills, CA 90274 Dear Mr. Fischer: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com It was a pleasure to talk with you and to explore our mutual conceptions of the City of Rolling Hills. Thank you for expressing a willingness to give of your time and knowledge by volunteering to serve on the Rolling Hills Planning Commission. We were most pleased that there were so many well -qualified residents who were willing to serve, despite the fact that this made our choice more difficult. At our July 22' City Council meeting, the City Council accepted the Subcommittee recommendation and appointed Mrs. Loren DeRoy to serve on the Planning Commission at this time. We encourage your continued interest, awareness and involvement in our community and welcome you to apply for vacancies as they arise. Thank you again for taking time to meet with us to discuss your qualifications. We very much enjoyed talking with you. Sincerely, Allen Lay v l/ Jody u ock Mayor/Member Councilmember/Member Personnel Subcommittee Personnel Subcommittee BAL:JM:mlk 07/23/02pc.ltrs cc: City Council Pnr,!e(1 F .:rrycli:o !'-r. • City B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember July 24, 2002 Mr. Michael Gray 2 Morgan Lane Rolling Hills, CA 90274 . i• 0/ /?0f/tfl4 .J /LS INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Dear Mr. Gray: It was a pleasure to talk with you and to explore our mutual conceptions of the City of Rolling Hills. Thank you for expressing a willingness to give of your time and knowledge by volunteering to serve on the Rolling Hills Planning Commission. We were most pleased that there were so many well -qualified residents who were willing to serve, despite the fact that this made our choice more difficult. At our July 22°d City Council meeting, the City Council accepted the Subcommittee recommendation and appointed Mrs. Loren DeRoy to serve on the Planning Commission at this time. We encourage your continued interest, awareness and involvement in our community and welcome you to apply for vacancies as they arise. Thank you again for taking time to meet with us to discuss your qualifications. We very much enjoyed talking with you. Sincerely, „, . Allen Lay Jod u oc Mayor/Member Councilmember/Member Personnel Subcommittee Personnel Subcommittee BAL:JM:mlk 07/23/02pc.ltrs cc: City Council Printed ;,:: Rec:Fr:IE .:1 ('i; •• City o/i2olliay INCORPORATED JANUARY 24, 1957 B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember July 24, 2002 Mr. Lee Rosen 7 Lower Blackwater Canyon Road Rolling Hills, CA 90274 Dear Mr. Rosen: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com It was a pleasure to talk with you and to explore our mutual conceptions of the City of Rolling Hills. Thank you for expressing a willingness to give of your time and knowledge by volunteering to serve on the Rolling Hills Planning Commission. We were most pleased that there were so many well -qualified residents who were willing to serve, despite the fact that this made our choice more difficult. At our July 22nd City Council meeting, the City Council accepted the Subcommittee recommendation and appointed Mrs. Loren DeRoy to serve on the Planning Commission at this time. We encourage your continued interest, awareness and involvement in our community and welcome you to apply for vacancies as they arise. Thank you again for taking time to meet with us to discuss your qualifications. We very much enjoyed talking with you. Sincerely, B. Allen Lay (/ C Jod Mayor/Member Councilmember/Member Personnel Subcommittee Personnel Subcommittee BAL:JM:mlk 07/23/02pc.Itrs cc: City Council ®Pr r:ieCl ;,r: h„( vej,: B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember II/ • City 0/ leling INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com July 24, 2002 Ms. Carmen Estrada-Schaye 58 Portuguese Bend Road Rolling Hills, CA 90274 Dear Ms. Estra aye: ' e We were most pleased that there were so many well -qualified residents who were willing to serve, despite the fact that this made our choice more difficult. At our July 22nd City Council meeting, the City Council accepted the Subcommittee recommendation and appointed Mrs. Loren DeRoy to serve on the Planning Commission at this time. We encourage your continued interest, awareness and involvement in our community and welcome you to apply for vacancies as they arise. Thank you again for taking time to meet with us to discuss your qualifications. We very much enjoyed talking with you. Sincerely, B. Allen Lay Jody 4Glur 'ock Mayor/Member Councilmember/Member Personnel Subcommittee Personnel Subcommittee BAL:JM:mlk 07/23/02pc.ltrs cc: City Council B. ALLEN LAY Mayor FRANK E. HILL Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember JODY MURDOCK Councilmember GODFREY PERNELL, D.D.S. Councilmember July 24, 2002 119 City o/ Roilinp Jh/to INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Ms. Doris Sung 8 Buggy Whip Drive Rolling Hills, CA 90274 Dear Ms. Sung: We were most pleased that there were so many well -qualified residents who were willing to serve, despite the fact that this made our choice more difficult. At our July 22' City Council meeting, the City Council accepted the Subcommittee recommendation and appointed Mrs. Loren DeRoy to serve on the Planning Commission at this time. We encourage your continued interest, awareness and involvement in our community and welcome you to apply for vacancies as they arise. Thank you again for taking time to meet with us to discuss your qualifications. We very much enjoyed talking with you. Sincerely, B. Allen Lay ' Jody ur Mayor/Memb - r Councilmember/Member Personnel Subcommittee Personnel Subcommittee BAL:JM:mlk 07/23/02pcltrs cc: City Council W Pr.acct ; .: riq:.h:b:�a ;;. a:oai • City o/ s2 tuns _AA INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com OATH OF ALLEGIANCE FOR PUBLIC OFFICERS AND EMPLOYEES (Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title 1 of Government Code) I, Loren DeRoy, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. SUBSCRIBED AND SWORN TO ME BEFORE THIS 20t'' DAY OF AUGUST, 2002 C ig R. Nealis ity Clerk Member of the Planning Commission Title Signature of Person Ta e Oath Printed on Recycled Paper. CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA SS COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the day of , 2002. I serve the within a copy of which is annexed hereto and made a part hereof, on the person, or persons, named below by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States mail at Rolling Hills, California addressed as follows: FAXED MAILED DELIVERED City Manager Committee Members Also posted at City Hall. I certify (or declare) under penalty of per ury, that the foregoing is true and correct. Executed on the .374 day of , 2002 at Rolling Hills, California. e MARILYN L. KERN DEPUTY CITY CLERK ()my ./Roffin9._#iii, INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com PERSONNEL SUBCOMMITTEE MEETING AGENDA CITY OF ROLLING HILLS CITY HALL 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA WEDNESDAY, JULY 10, 2002 5:20 P.M. 1. INTERVIEWS FOR VACANCY ON PLANNING COMMISSION 5:20 Lee Rosen 5:40 Michael Gray 6:00 Brent Barnes 6:20 Franz Fischer 6:40 Doris Sung (unconfirmed) 2. ADJOURNMENT • NOTES FOR CITY COUNCIL PERSONNEL SUBCOMMITTEE PLANNING COMMISSIONER INTERVIEWS Commission candidates should be able to comply with the following: • Planning Commission Meeting: The Commission meets on the third Tuesday of each month at 7:30 p.m. Meetings average approximately 2 hours, depending on the number of cases. • Planning Commission Field Trips: The Commission reviews all cases in the field. During winter months, field trips are generally on one Saturday morning each month beginning at 7:30 or 8:00 a.m. The specific Saturday is determined by the Commission based upon personal schedules. During spring and summer months, when evening lighting permits, field trips are generally held on a weekday evening, Monday through Thursday, beginning at 5:00 or 5:30 p.m. Field trip meetings last approximately 1-1/2 hours, depending on the number of cases: • Serving as a Planning Commissioner requires compliance and reporting of economic interests within the City with the Fair Political Practices Commission. Staff assists with the preparation of these documents. Participation also requires an ability to abstain from participation in cases where a conflict of interest has been determined (project is within 500 feet of a Commissioners residence or other property that they may own in the City). o f !2 Pl,.g • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com PERSONNEL SUBCOMMITTEE MEETING AGENDA CITY OF ROLLING HILLS CITY HALL 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIFORNIA WEDNESDAY, JULY 10, 2002 5:20 P.M. 1. INTERVIEWS FOR VACANCY ON PLANNING COMMISSION 5:20 Lee Rosen 5:40 Michael Gray 6:00 Brent Barnes 6:20 Franz Fischer 6:40 Doris Sung (unconfirmed) 2. ADJOURNMENT Printed on Recycled Paper. June 12, 2002 fA „milt 1 2 2 To: City Council of the City of Rolling Hills CITY OF ROLLING HILLS Fm: Lee Rosen, of #7 L Blackwater Cyn Rd, Rolling Hills r=V Re: Applying for appointment to planning commission I would like to offer my services and apply for the vacant position on the planning commission for the city of Rolling Hills. I am a four year resident of Rolling Hills, and since I can remember (I am 43 and born and raised on the Palos Verdes Peninsula) my goal has been to live in Rolling Dills. I appreciate what Rolling Hills has to offer, and wish to offer my time, effort, energy, and services to maintain this great city. I welcome the opportunity to provide detailed information about myself including history, experiences, beliefs, personality, or whatever other information may be of interest. I can be reached at 310/641-8726 during the day and at home at 310/541-5414. M LEE B. ROSEN # 7 Lower Blackwater Canyon Road Rolling Hills, CA 90274 310-541-5414, E-mail: leena,trams.com PROFESSIONAL EXPERIENCE 1986 — Present TRAMS, Inc. Founder and CEO TRAMS — TRavel Agency Management Systems — conceptualizes, develops, markets, trains and supports retail travel agencies with back office (accounting, management and marketing) and front office (CRM or Customer Relationship Management) technologies. Currently we support over 10,000 agency locations in all 50 states and seven foreign countries. As the founder, CEO and sole stockholder, I oversee all strategic direction, major relationships, and operations. Currently, TRAMS employs 83 people. I have conducted over 200 key note/motivational speeches and classes at travel industry events, focusing on change, technology and marketing. 1982 —1986 Software Complete Founder and COO Software Complete distributed software and other computer components to major corporations and other distributors. Included were contracts as JVC's sole disk distributor in the US, and IBM recognition for systems packaging. 1979 —1982 Dealer Cover Developed technology plans for this Managing General Insurance agency streamlining operations, resulting in a 600% growth in volume, with no increase in operating expenses. EDUCATION University of Southern California MBA 1982, Marketing University of California, Davis, BS 1979, Business Management Graduated in 3 1/3 years as Valedictorian 1976: Rolling Hills High School 1972: Dapplegray Intermediate School 1969: Silver Spur Elementary School ORGANIZATIONS • National Marketing Association, • Young Presidents Organization, • Los Angeles Rugby Club • Palos Verdes AYSO, as a board member and coach of two youth teams • Institute of Certified Travel Agents (ICTA) QUALIFICATIONS As a 43 -year resident of the Palos Verdes Peninsula, I have a unique appreciation for the Rolling Hills community and I will work hard to preserve the ambiance of our great city. My educational and work experiences add to my knowledge and organizational skills, making me an ideal candidate for a successful, contributing member of the board Michael L. Gray #2 Morgan "Lane, Rolling Hills, California -g0274 Phone- 544-1157 Email: m -gray family@ wondnet.att.net: jUN 1.: X002.. OITYOF`ROLLING..HILLS Expression of. Interest and Resume for the Position of ; Member of Planning Committee,_Rolling Hills PERSONAL Together with my wife, Susan, and my two daughters, Alyson and Shane,we have lived ,in.Rolling Hills for 13 years and in Miraleste for 12 years I designed and built" our home in Rolling Hills and I am very interested in maintaining the wonderful= ambiance and thoughtful planning of our beautiful city: AsI enter retirement after 30 years of commercial flying for Delta Air. Lines, i am anxious to help preserve our unique environment, through participation and involvement on the Rolling Hills Planning,Committee EDUCATION 1964-1907 BS, Finance, University of Southern California. 1970-1972 MS, Systems Management, University of Southern California. (Under the auspices ,of the Department of Defense contract with the University of 'Southern California.) EMPLOYMENT 1967-1987 United States Naval Reserve • Served on active duty lying A-4 Skyhawk type Naval aircraft, in support of United States policyobjectives, .Served on reserve duty in support of Naval Air Systems Command, NAS Point Mugu,.Califomia: Retired as a Commander, USNR.:. 1972-2062 ;. Delta Air Lines, Atlanta, Georgia . . Performed the duties of Captain on Delta Air Lines B-767, B757, and B727 type aircraft as well as First Officer and Flight Engineer positions for 30. years. Based at = LAX for entire, career COMMUNITY INVOLVEMENT. •: Member of Board of Directors of Mireleste Recreation'and Parks District, 1977-1987 • Member of Board of Directors of Peninsula Education Foundation, 1.988-1996..: • Together with Susan Gray, member. of Peninsula: Committee,Childrens Hospital, 1995 -present INTERESTS AND HOBBIES • .Designed and personally built and landscaped our home at #2 Morgan Lane,;' Rolling Hills. Personal skills employed included architectural and landscape design, rough framingplumbing, electrical, heating, tile work, finish carpentry, and cement flat work: • Enjoy sailing, flying and maintaining our automobile collection.' • Enjoy working in our garden. Respectively submitted,;`: :.Michael L. Gray OEOU JI► 2 0 2002 CIrr OR ROLLING HILLtS Brent E. Barnes Esq. June 20, 21402 1 Middleridge Lane North Hand delievered Rolling Hills, CA 90274-4054 City of Rolling Hills Re: Application for position on Planning Commission To Whom It May Concern: I would ask to be considered as a candidate to fill the vacancy on the Planning Commission for the City of Rolling Hills. I am the third generation of my family to live in the two bedroom home located at the above address starting with my grandfather's residence in 1953. As such, I have a deep commitment to preserving the balance of individual interest regarding those issues that come before the Planning Commission and the interest of the community at large. I believe that I offer valuable experience to the Planning Commission based upon my extensive education and experience in construction, law and the analysis of complicated issues of proposed construction or site changes. I would request an interview process where I might be able to detail my background relevant to the necessary qualifications for the position. Thank you in advance for your consideration of my request for this important position within our community. Respectfully, Brent E. Barnes Esq. HIGHLIGHTS Brent E..Barnes,-Esq. Brent- has: practiced law in,California; for nineteen years .In 1977. Brent graduated from Cal, State University of Long Beach with a double major in business- management and finance. le,also received sufficient credits. during his double major to become: areal' estate broker:,`. Prior to entering law school m 1979, Brent also acted as a real estate appraiser and factory representative fora plastics "manufacturing firm In 1982, Brent; graduated from LoyolaLaw School -and' was on the Dean's list .Brent also .was' one'of the founding editors, of the Loyola: Law School Business Law and: Litigation Law Journal • Brent Was admittedto practice law in 1982. Sincethat time, Brent has actedboth as in-house counsel' and engaged iri.private: practice:.Specifically, Brent was employed: as an associate; •• counsel with Downey Savings= & Loan Association. representing the association ,and its wholly owned subsidiaries DSL Construction Company and-:DSL-Service'eConipany in . secured real properly litigation including promissory -note litigation,:judicial.foreclosures construction defect and: various other real property related issues After five years of in- house counsel service, Brent turned his attention to pursuit of complex litigation :matters. His, practice areas were in -business, real estate litigation, product defect, insurance coverage and insurance bad faith: Brent: has extensive experience in personal injury litigation and has served as ,counsel forone,of the nation's: largest trucking -companies. '• Brent also regularly serves as the presiding officer in Professional Standards° Hearings for. the -local Board of Realtors.- Brent provides pro Bono advice through Loyola Law'School;and, often provides• advice to other attorneys on -trial strategy: and. tactics FRANZ E. FISCHER P. 0. Box 3660, ROLLING HILLS, CA 90274 TEL. 310-541-2112, FAX. 310-541-3305 May 29, 2002 To the City Council of the City of Rolling Hills No. 2 Portuguese Bend Road Rolling Dills, CA 90274 Ladies and Gentlemen: Re: Planning Commission Vacancy. NAY 3 AIR Your note in the City of Rolling Hills Newsletter soliciting applications for the position of planning commissioner caught my interest and I would like to submit my application for the position. I would greatly appreciate your review of my qualifications contained in the enclosed abbreviated resume. My family and I have been residents of Palos Verdes since 1977 and of the City of Rolling Hills since 1988. My children attend Palos Verdes School District schools and my family is active in local charitable and sports activities. My academic and business background is in real estate and urban land economics and I have assisted state and federal courts, city councils and other entities as an expert witness. I am also a real estate investor, but the only real estate I own in the City of Rolling Hills or on the Palos Verdes Peninsula is my family's home. I am happy to answer any questions you may have of me and I am looking forward to discussing with you how I may serve the City of Rolling Bills as a Planning Commissioner. Sincerely Franz E. Fischer encl: Resume C:\My Files \FEFVobs\City of RHPlanComLtr.wpd FRANZ E. FISCHER P.O. Box 3660, ROLLING HILLS, CA, 90274, USA TEL. 310-541-2112, FAX. 310-541-3305 SUMMARY Extensive and profitable experience in most types and phases of income properties. Large project acquisition, development, consulting, disposition, finance, legal, management, planning, renovation, tax and valuation experience. A credible, honest and results driven manager with strong independent analytical, computer, interpersonal, management, oral, research, presentation and teaching skills and experience. Graduate of the top rated University of Wisconsin, Madison, WI, Real Estate Graduate Program. EMPLOYMENT INDUSTRY President 1985 to present REALSEARCH, DBA OF HFS INC. ROLLING HILLS, CA Income property, mortgage brokerage and management. Originated the financing of many hundreds of millions of dollars in investment properties in the Westem US. Acquired, developed, managed and syndicated large income properties in Arizona, Califomia, Colorado, Nevada, and Utah. Supervised home office and on -site staff and construction/renovation, finance, legal, licensing, maintenance, management, personnel, risk and tax functions. Served on industry boards and committees, published in industry joumals. Principal 1977 to present, ROLLING HILLS, CA, FRANZ FISCHER ASSOCIATES, DBA OF HFS INC. 1974 -1977, MADISON, WI Valuation consultation in income property and business litigation, loan, tax and business appraisal, economic, financial, feasibility, fair retum and fractional/partial interest valuation consultation. Testified in over 100 cases as a real estate valuation expert witness in federal and state courts, before municipal councils, boards and commissions and local, state and federal taxing authorities. Director of Finance VERY IMPORTANT PROPERTIES 1980 to 1984 PALOS VERDES, CA Successfully directed all real estate finance, appraisal and investment analysis activities regarding acquisition/disposition, brokerage, development, mortgage financing, management, and syndication of apartment, industrial, office, hotel, shopping center, mobile home park and single family properties in a high interest rate environment. Director of Marketing Research STEPHEN & BRADY, INC. 1973 to 1974 MADISON, WI Conducted marketing research at advertising agency and served as Account Executive on Gerald D. Hines Interests, Houston, TX account. Developed and implemented a successful marketing plan for two of Hines Interests residential developments. This plan was instrumental in the timely marketing of both developments and served as MBA thesis in the Marketing and Real Estate Departments of the Graduate School of Business, University of Wisconsin, Madison under the direction of Professors Westing and Grasskamp. Cabinet Maker, Draftsman, Process Engineer, Purchasing Agent, Sales 1965 to 1972 Correspondent, Production & General Manager CANADA AND MADISON, WI PHILLIPS ELECTRONICS INDUSTRIES, COOPER & HORTON, MARSHALL ERDMAN ASSOC. AND OTHER EMPLOYERS Progressed rapidly within the forest products industry from hourly work to profit/loss responsibilities. FEFResumeShort5.28.02.wpd Page 1 of 2 ACADEMIC Professional Adjunct Faculty 1992 to 1993 UNIVERSITY OF CALIFORNIA LOS ANGELES (UCLA) LOS ANGELES, CA Taught "Real Estate and Urban Land Economics" Assistant Professor of Real Estate and Urban Land Economics 1977 to 1983 UNIVERSITY OF SOUTHERN CALIFORNIA (USC) LOS ANGELES, CA Taught graduate and undergraduate real estate courses: Principles, Valuation, Finance and Investment Analysis. Published in refereed joumais and served on academic and industry boards. Instructor various dates since 1974 MANUFACTURED HOUSING EDUCATIONAL INSTITUTE, VARIOUS STATE MANUFACTURED HOUSING ASSOCIATIONS, EL CAMINO COLLEGE, SOCIETY OF REAL ESTATE APPRAISERS, U. OF WISCONSIN EXTENSION, U. OF WISCONSIN, WHITEWATER, TEACHING ASSISTANT TO PROF.J.A.GRAASKAMP, MANY INDUSTRY SEMINARS AND WORKSHOPS. EDUCATION UNIVERSITY OF WISCONSIN, GRADUATE SCHOOL OF BUSINESS MADISON, WI Post Graduate, Ph.D. Comprehensive Examination, ABD (all but dissertation) Major: Real Estate and Urban Land Economics Minors: Real Estate Law, International Business Activities: Teaching Assistant to Department Chair, Professor James A. Grasskamp Ph.D. MS - Master of Science in Business Major: Real Estate Investment, Feasibility and Appraisal Analysis MBA - Master of Business Administration Major: Marketing Research, with thesis in real estate marketing research BBA - Bachelor of Business Administration Major: Marketing Management 1977 1975 1973 1972 FACHHOCHSCHULE ROSENHEIM, UNIVERSITY OF APPLIED SCIENCES ROSENHEIM, GERMANY BS eq. - Forest Products Engineering Major Forest Products Industry, Business Administration and Engineering, Thesis rn-fhp E op Particle Boar ndl� sfry prin• pr.re.nticeshi � f Carl'K esker & •, •.w _urs,�aa:.r Pal.. v... Board ai.. )f Y1 • �HN �.I,._ G• vw.� Koester Sohn, one of Germany's: largest international forest•products corporations. 1965 LICENSES AND PERSONAL INFORMATION Licensed General Real Estate Appraiser, State of Califomia and Nevada (inactive in Nevada) General Associate Member, Appraisal Institute Licensed Manufactured Horne Dealer, Utah, (prior license in Califomia, Arizona and Nevada) Lifetime Real Estate Teaching Credential, State of Califomia Volunteer work in industry and charitable organizations Fluent in English and German Lived or traveled in North America, Africa, Australia, Asia and Europe Permitted to work in USA, Canada and all countries of the European Union A detailed 42 page Expert Qualifications/Resume and Reference Listing is available upon request. FEFResumeShort5.28.02.wpd Page 2 of 2 inEM D CITY OF ROLLING HILLS 17 June 2002 City Council of Rolling Hills #2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Council Members: DORIS Kl an SUNG a r. c h i: t e et 8 Buggy Whip Drive, Rolling Hills, CA 90274 31 0.541 .0024 t/ 31 0.541 .1 013 f email: dorissung@earthlink.net I would like to express my interest in the vacancy on the Planning Commission -for the City,of Rolling Hills. 1 feel that this would be a great opportunity to serve my own community by utilizing my expertise and experience. To give you a brief summary of my background, I am a practicing architect and a professor of architecture presently teaching at the Southern Califomia Institute of Architecture (SCI_Arc) in Los Angeles. I have won several awards for my designs from both the American Institute of Architecture (AIA)_and the American Society of Interior Designers (ASID). Ranging from residential, commercial and institutional structures, my designs are contextually appropriate and historically sensitive. Through my practice and,teaching, I have come to understand the significance of zoning laws, building requirements and architectural covenants. The development of our future communities relies on the insights and.foresights of planning commissions. I feel that I can bring my expertise as an architect, an educator and a resident to the Planning Commissiorrof Rolling Hills. I have attached my curriculum vitae for your review. I hope that you will consider me a qualified and dedicated candidate. If you should need any further information, please contact me at 31 1.0024 or by email at dorissung@earthlink.net. I look forward to meeting you. S' •. erel , Do DORIS KIM SUING No. 8 Buggy Whip Drive Rolling Hills, California 90274 310.541.0024 dorissung@earthlink.net EDUCATION 1990 Columbia University 1986 Princeton University EXPERIENCE Academic 2001 -present 1999-2001 1997-1999 1992-1997 1996 M.Arch. B.A. Architecture Architecture Date: 17 June2002 Graduate Design Faculty, Southern California Institute of Architecture, Los Angeles, CA Assistant Professor of Architecture, College of Architecture and Planning, University of Colorado at Denver, CO Visiting Senior Instructor, College of Architecture and Planning, University of Colorado at Denver, CO Studio Critic, School of Architecture, The Catholic University of America, Washington, DC Convention Co -coordinator, International Forum of Young Architects, Washington, DC Professional Registration: California, 1996 and Colorado, 2000 1997 -present Principal, Doris Sung Studio, Denver, CO and Los Angeles, CA 1995-1997 Designer/Consultant, HLW International, Los Angeles, CA 1992-1996 Project Manager/Designer, Travis Price Architects, Inc., Takoma Park, MD 1992 Designer, Keyes Condon Florence Architects, Washington, DC 1987 Draftsperson, Larrabee Associate Architects, Cambridge, MA 1986 Intern, The Architects Collaborative Inc., Cambridge, MA REFEREEDPUBLICATIONS 2001 Sung, D.K. Incorporations: Exploring the Space between Body, Machine and Imagination. Journal of Architectural Education, May 2001. 2001 Sung, D.K. A Diary Memor(ial]ized. Inform: the Journal of Architecture, Design and Material Culture, University of Nebraska, -2001. PUBLICATIONS IN REFEREED SYMPOSIA PROCEEDINGS AND EXHIBITIONS 2001 Sung, D.K. Memory Loom. Red Shift Gallery, Denver, CO. November 02-17. 2001 Sung, D.K. Memory Loom. Finding [Trans]lations, Emmanuel Gallery, Denver, CO. May 17 -June 28 2001 Sung, D.K. and B. Ambach, Exploration, Expression, Experimentation: A Creative Approach to Core Design Studio. ACSA First Year Design Conference Proceedings, Puerto Rico. 2000 Sung, D.K.. West Meets East: Teaching Japanese Architecture Through the Building ofa Collaborative Nesting Cabinet. ACSA International Proceedings, Hong Kong, China. 2000 Sung, D.K. Three Case Studies: The Integration of New Materials in Vietnamese Stilt -Housing. ACSA International Conference Proceedings, Hong Kong, China. 1999 Sung, D.K. A Village for the New Nomads. ASCA International Proceedings: La Citta Nuova, Rome Italy. • • 1999 Sung, D.K. Amphibious Architecture in Vietnam: The Influence of New Materials on Traditional Construction. Third International Conference on Asian -Pacific Architecture: Challenging New Technologies to Fulfill the Human Spirit, Honolulu, HI. 1999 Sung, D.K. A Diary Memorfiallized. 87th ACSA Annual Meeting Proceedings: Legacy and Aspirations, Minneapolis, MD. 1999 Sung, D.K. Amphibious Architecture in Vietnam: The Effects of Hasty Industrialization on Indigenous Construction. ACSA Southeast Meeting Proceedings: Between First and Third Worlds, San Juan, Puerto Rico. 1998 Sung, D.K. A Diary Memor(iallized. ACSA West Central Meeting Proceedings: Memory and Architecture, St. Louis, MO. 1994 Sung, D.K. Optic House. An Exhibit at The Urban Gallery, Washington, DC. 1992 Sung, D.K. Secret Diary. An Exhibit at The Post Office Pavilion Exhibition, Washington, DC. 1991 Sung, D.K. Squatter Settlement Solutions for Third World Countries. An Exhibit at the: Home Center for the Arts, New York, NY. 1990 Sung, D.K. Lock to a Diary. An Exhibit at the Buell Center for Art and Architecture, New York, NY. 1990 Sung, D.K. The Uncanny House. An Exhibit at the Buell Center for Art and Architecture, New York, NY. 1990 Sung, D.K. Student Works. Columbia University GSAPP Publication, New York, NY. 1989 Sung, D.K. Student Works. Columbia University GSAPP Publication, New York, NY. NON -REFEREED PUBLICATION AND EXHIBITIONS 2000 Sung, D.K. and B. Ambach, Abstractions and Constructions: An Exhibit of First -Year Design Studio Work at UCD. AIA Colorado Newsletter, May. 1999 Sung, D.K. Woven Wall. An Exhibit at the bCandid Offices, Boulder, CO. 1997 Sung, D.K. The Education of an Architect: Lingering Biases. Freehand Journal, College Park, MD. 1992 Sung, D.K. Self -Portrait. An Exhibit at the Space Design Gallery, Seoul, Korea. 1990 Sung, D.K. A Village for the New Nomads. An Exhibit at the Adirondack Center Museum, Elizabethtown, NY. 1986 - Sung, D.K. A Comparative Analysis of Furniture Designs of Three Architects: Mario Botta, Michael Graves and Robert Venturi, Princeton University. PUBLICATIONS/CREATIVE WORKS IN PREPARATION In Prep. In Prep. In Prep. COURSES TAUGHT At SCLARC 2GB Sung, D.K. Memory Loom Sung, D.K. Sense and Perception in Domestic Built-ins Sung, D.K. Lock IV Second Year Graduate Studio At University of Colorado Core I: Introductory Design Studio Introductory Graphics Core II: Design Studio II Seminar II Core III: Design Studio III Seminar III Core IV: Design Studio IV Seminar IV Vertical Studio: Advanced Design Studio Advanced Seminar Introductory Orientation ARCH 5110 ARCH 5111 ARCH 5120 ARCH 5121 ARCH 5130 ARCH 5130 ARCH 5140 ARCH 5141 ARCH 6150 ARCH 6151 NCAR 5010 ARCH 6290 Modern Japanese Architecture ARCH 6290 Textile Architecture (aka ARCH 6390) At The Catholic University of America Second Year Undergraduate Design Studio at CUA Third Year -Undergraduate Design Studio at CUA PRESENTATIONS AT MEETINGS AND SEMINARS 1999 Sung, D.K. Amphibious Architecture in Vietnam: The Effects of Hasty Industrialization on Indigenous Construction. ACSA Southeast Meeting Proceedings: Between First and Third Worlds, San Juan; Puerto Rico. RECOGNITIONS AND HONORS 2001 Recipient of American Institute of Architects Citation Award for A Temporary Experiment in Weaving. American Institute of Architects, State of Colorado. 2001 Recipient of Design Details/Elements Award for BrandJuice Interiors. American Society of Interior Designers, Colorado Chapter. 2001 Recipient of Young -Architect -of -the -Year Award. American Institite of Architects, State of Colorado. $500. (Also exhibited at AIA Convention 2001) 2000 Recipient of American Institute of Architects Merit Award for bCandid II:: An Experiment in Weaving. American Institute of Architects, Denver Chapter. 2000 Recipient of Fellowship for the Associate's Program. Rocky Mountain Women's Institute, CO. $1,200 2000 Recipient of Researcher/Creative Artist of the Year Award. College of Architecture and Planning, UCD. $700 2000 Recipient of First Place Award for A Temporary Experiment in Weaving. American Society of Interior Designers, Colorado Chapter. 1999 Recipient of American Institute of Architects Honor Award for A Temporary Experiment in Weaving. American Institute of Architects, Denver Chapter. 1990 Recipient of Unesco Prize for the Village for the New Nomads. XVIIth Congress of the International Union of Architects, Canada. 1990 Recipient of William Kinne Travelling Fellowship. Columbia University. $2,400 1988-1990 Projects selected for inclusion in the Graduate School of Architecture, Planning and Preservation Archives. Columbia University. PROFESSIONAL ORGANIZATIONS American Institute of Architects Young Architects Forum Society of Architectural Historians Association of Collegiate Schools of Architecture Vernacular Architecture Forum OTHER INDICATORS OF SCHOLARLY AND CREATIVE ACTIVITY Grants Received 2000 Recipient of President's Fund Award for Exhibit of Domestic Built -Ins. University of Colorado at Denver. $3,400 2.000 Recipient of Junior Faculty Award for Teaching Release Time. Office of Research and Creative Activities, UCD. $5,000 2000 Recipient of bCandid Corporation Grant for Memory Loom Project. $5,000 1999 Recipient of Seed Money Grant for the Memory Loom Project. Office of Research and Creative Activities, UCD. $4,000 1990 Recipient of Dean's Competition Grant. Dean Bernard Tschumi, Columbia University. $750 1986 Recipient of GraceMayTilton Prize. Princeton University. $1,000 1966 Recipient of Dean of College Thesis Grant. Princeton University. $250 Invited Lectures and Juries 2002 Sung, D.K. Projects, Built Work and Pedagogy. California Polytechnic University, Pomona, CA. 2002 Final Reviews, First Year Design Studio, Columbia University, 2002. 2002 Final Thesis Review Juries. Rice University, Houston, Texas. 2001. Sung, D.K. New Materials in Architecture. AIA Annual Conference, Vail, CO. 2000 Sung, D.K. Explorations. University of Utah, Salt Lake City, UT. 1999 Sung, D.K. A Summary of Modem Japanese Architecture. History of Architecture 1, Instructor: Joan Draper, University of Colorado at Denver, CO Built Projects In Progress Sung, D.K. Yeshe Nyingpo Denver Buddhist Temple and Meditation Centel Denver, Colorado. In Progress Sung, D.K. Monument, Kimpo International Airport, Seoul; South Korea. In Progress Sung, D.K. Library for Taedok Community College, Taejeon, South Korea. 2000 Sung, D.K. Juice Branding, Denver, CO. 2000 Sung, D.K. WebFamilies.com, Denver, CO. 2000 Sung, D.K. KBKids.com Headquarters, Denver, CO. 1999 Sung, D.K. bCandid, Main Offices, Boulder, CO. 1999 Sung, D.K. Brainplay.com Expansion, Denver, CO. 1999 Sung, D.K. bCandid, Startup Offices, Boulder, CO. 1998 Sung, D.K. Brainplay.com Headquarters, Denver, CO. 1996 Sung, D.K. Space -planning for US Department of Agriculture, Washington, DC. 1995 Sung, D.K. Central Offices, Fox Studios with HLW International, Los Angeles. 1990 Sung, D.K. Kim Residence Addition, Rolling Hills, CA. 1990 Sung, D.K. Sees Color Textiles Plant Addition, Anaheim, CA. Unbuilt Projects 2000 Sung, D.K. ProductBuzz Main Offices, Boulder, CO. 2000 Sung, D.K. with K. Vlahos, Tower at Inchon International Airport, Inchon, Korea. 2000 Sung, D.K. with K. Vlahos, Kims Residence at Gi-Deh, Gi-Deh, Korea. Published Reviews of Projects 2001 Doris Sung Tops Architect Awards. Rocky Mountain News, April 9, 2001. 2001 AIA Denver Award Winners. Colorado Architect, January. 2000 10 Denver Architecture Firms Honored. Denver Rocky Mountain News, October. 2000 ASIDAwards. Denver Rocky Mountain News, June. 2000 ASIDAwards, Interior Design Awards Sportlight. Colorado Real Estate Journal, June 7-20 2000 Five CU -Denver Faculty Receive Junior Faculty Development Awards. Concentricity, Spring. 1999 11 Denver Architecture Firms Honored. Denver Rocky Mountain News, October 02. 1996 Forgey, Benjamin, At St. John's, Tome Sweet Tome. The Washington Post, September:14, C1. 1995 Gunts, Edward, Underground Library Preserves Landmark. The Baltimore Sun, March 2. 1994 Ward, Timothy Jack, Where Earthtones are the Music of Design. The New York Times, April 21. 1993 Schoettler, Carl, Design for Federal Center Hailed for 'Prussian' Traits. The Baltimore Sun, March 18. e4 al Rollie, qeek INCORPORATED JANUARY 24, 1957 NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 9-A Mtg. Date: 11/13/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: RAYMOND R. CRUZ, CITY MANAGER fiLe SUBJECT: CONSIDERATION OF THE REAPPOINTMENT OF THE INCUMBENT PLANNING COMMISSIONERS TO A FOUR-YEAR TERM COMMENCING ON JANUARY 1, 2018. DATE: NOVEMBER 13, 2017 ATTACHMENTS: Letters of Interest RECOMMENDATION Re -appoint Gregg Kirkpatrick and Matt Seaburn to the Planning Commission. BACKGROUND The terms of Planning Commissioners Gregg Kirkpatrick and Matt Seaburn will expire in January 2018. As such, in September 2017, upon direction from the City Council, the City began advertising for letters of interest from residents desiring to serve on the Planning Commission. The notices of the opportunities were included in three City newsletters and posted at City Hall for over 30 days. In response to the notice, incumbent Planning Commissioners Gregg Kirkpatrick and Matt Seaburn submitted letters expressing interest in continuing to serve on the Planning Commission. No other letters of interest were received. NOTIFICATION The incumbent Commissioners have been advised that the City Council will be considering their reappointment at its meeting of November 13, 2017. CONCLUSION It is recommended that the City Council re -appoint the incumbent Commissioners to the Planning Commission for a four-year term commencing on January 1, 2018 or provide other direction to staff. RC:yh PC Appointment-report.docx Wednesday, October 11, 2017 8:14 AM Subject: RH Planning Commission Date: Tuesday, October 10, 2017 5:49 PM From: Gregg Kirkpatrick <Gregg@kirkpatrickcos.com> To: Yvette Hall <yhall@cityofrh.net> Cc: Gregg Kirkpatrick <Gregg@kirkpatrickcos.com> Hello Miss. Hall, I would happily like to remain on the planning commission so please pass along my request, thank you Gregg Kirkpatrick Kirkpatrick Companies 444 w. Ocean Boulevard #1616 Long Beach CA.90802 Office 562-436-7227 Cell 310-701-1788 gregg@kirkpatrickcos.com VE OCT 11 20W City of Rolling Hills By Page 1 of 1 Tuesday, September 5, 2017 1:37 PM Subject: Planning Commission Date: Tuesday, September 5, 2017 8:49 AM From: Matt Seaburn <mseaburn@rentawheel.com> To: "ys@cityofrh.net" <ys@cityofrh.net>, Yvette Hall <yhall@cityofrh.net> Dear Yvette, SEP` 5 201? cif 3y Y of Rolling Hills Thank you for your fetter asking if I am interested in continuing to serve on the Planning Commission. In short, yes. I have very much enjoyed the work and the team. If the City Council will have me, I look forward to another four years on the commission. Matt Seaburn President Rent A Wheel and Rent A -Tire 5438 West 104th Street Los Angeles, CA. 90045 o 818.786.7904 M 310.663.1904 afirrEST INN WEER Page 1 of 1 • • City oiled/lag ✓VLild INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 November 15, 2017 Mr. Gregg Kirkpatrick 11 Southfield Drive Rolling Hilts, CA 90274 Dear Mr. Kirkpatrick: At its meeting of November 13, 2017, the City Council approved your reappointment to the Planning Commission for a four-year term effective January 1, 2018. Congratulations and thank you for your continued interest in serving on the Planning Commission. We look forward to working with you during your next term. If you have any questions concerning your reappointment, please do not hesitate to call me at 310-377-1521. Sincerely, 4. (,-,m( Raymond R. Cruz City Manager RRC /yh cc: Mayor and City Council Planning Director Printed on Recycled Paper • City INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 November 15, 2017 Mr. Matt Seaburn 14 Portuguese Bend Road Rolling Hills, CA 90274 Dear Mr. Seaburn: At its meeting of November 13, 2017, the City Council approved your reappointment to the Planning Commission for a four-year term effective January 1, 2018. Congratulations and thank you for your continued interest in serving on the Planning Commission. We look forward to working with you during your next term. If you have any questions concerning your reappointment, please do not hesitate to call me at 310-377-1521. �z Raymond R. Cruz City Manager RRC / yh 11-15-17 PC Appoint Ltr-Seaburn.doc cc: Mayor and City Council Planning Director Printed on Recycled Paper Wednesday, October 11, 2017 8:14 AM Subject: RH Planning Commission Date: Tuesday, October 10, 2017 5:49 PM From: Gregg Kirkpatrick <Gregg@kirkpatrickcos.com> To: Yvette Hall <yhall@cityofrh.net> Cc: Gregg Kirkpatrick <Gregg@kirkpatrickcos.com> Hello Miss. Hall, I would happily like to remain on the planning commission so please pass along my request, thank you Gregg Kirkpatrick Kirkpatrick Companies 444 w. Ocean Boulevard #1616 Long Beach CA 90802 Office 562-436-7227 Cell 310-701-1788 gregg@kirkpatrickcos.com i RECEIVED OCT 11 2017 City of Rolling Hills By Page 1 of 1 Subject: Planning Commission Date: Tuesday, September 5, 2017 8:49 AM From: Matt Seaburn <mseaburn@rentawheel.com> To: "ys@cityofrh.net" <ys@cityofrh.net>, Yvette Hall <yhall@cityofrh.net> Dear Yvette, Tuesday, September 5, 2017 1:37 PM sAit Eli SEP - 5 2017 City of By Rolling Hills Thank you for your letter asking if I am interested in continuing to serve on the Planning Commission. In short, yes. I have very much enjoyed the work and the team. If the City Council will have me, I look forward to another four years on the commission. Matt Seaburn President Rent A Wheel and Rent -A -Tire 5438 West 104th Street Los Angeles, CA. 90045 O 818.786.7904 M 310.663.1904 REIsi i1REJ A ii n I V E R S A R Y Page 1 of 1 TO: FROM: THRU: SUBJECT: alcifraiee qco INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 4-D Mtg. Date: 08/14/17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL YVETTE HALL, INTERIM CITY CLERK RAYMOND R. CRUZ, CITY MANAGER Pl-/ REVIEW AND APPROVAL OF THE COMMISSION RECRUITMENT/APPOINTMENT TIMELINE FOR TERMS EXPIRING IN JANUARY 2018. DATE: AUGUST 14, 2017 ATTACHMENTS: List of expiring Commission terms Timeline for recruitment/appointment process Sample Letter to be sent to incumbent Commissioners Notice to be posted at City Hall (Maddy Act Notice) RECOMMENDATION It is recommended that the City Council review the attached timeline for Commission recruitment/appointments and direct staff if any changes are desired. DISCUSSION Attached you will find a list of the Planning Commissioners terms expiring in January, 2018. The list also identifies the original date of appointment. There are no Traffic Commissioners with terms expiring in 2018. The Commission appointment process for filling the expiring terms calls for the incumbents and public to be informed of the Commission openings prior to the expiration of the Commission term. • • As noted in the attached timeline, staff proposes to send letters to each incumbent advising them of the process for being considered for re -appointment; as well as post the notice at City Hall and advertise the openings in the City Newsletter on September 6, September 20 and October 4. The proposed timeline is designed so that the appointments can be made before the terms of the incumbents expire and without conflicting with upcoming holidays. It also provides for six weeks of pubic notification. Once letters of interest for serving on the Commissions are received, staff will schedule candidate interviews with City Council Personnel Committee as necessary. It is requested that the City Council advise and direct staff if any changes are desired. If no changes are desired, the City Council may receive and file this report. YH:hl CommissionAppts-Regular.docx Attachment 1 List of Expiring Commission Terms (January, 2018) Name Commission Date of Original Appointment Gregg Kirkpatrick Planning Commission 11/25/13 Matt Seaburn Planning Commission 08/22/16 Attachment 2 Commission Appointment Timeline August 14, 2017 City Council reviews appointment timeline and directs changes as necessary August 30, 2017 Letters mailed to incumbents advising of Commission re- appointment process September 6, 2017 Local Appointment List posted at City Hall September 6 & 20 and October 4, 2017 Notice of Commission Member recruitment in City Newsletter October 18, 2017 Due date for letters of interest in serving on Commission TBD (Last week of Oct/ First week of Nov) City Council Personnel Committee interviews Commission candidates (Dieringer/Pieper) November 13, 2017 City Council appoints Commission Members for terms beginning in January 2018 December 2017 Staff conducts orientation for any new Commission Members C�� Attachment 3 Letter template sent to incumbent Commissioners August 30, 2017 Name Address Rolling Hills, CA 90274 Dear (name), On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2018, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission by October 4, 2017. The letter should be sent to: Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. The City Council will consider your request along with any other letters of interest received from members of the community. If necessary, the City Council Personnel Committee will conduct interviews and subsequent to the interviews, a recommendation will be made to the City Council for the appointment of a Commissioner. Upon receiving the Personnel Committee's recommendation, the City Council will make an appointment for the next four-year term. If you have any questions about the appointment process, please do not hesitate to call me at 310-377-1521. Sincerely, Yvette Hall Interim City Clerk YH 08-30-17pc-tc-reappt-1 tr.docx cc: Mayor and City Council Raymond R. Cruz, City Manager Yolanta Schwartz, Planning Director otcRallatt, geo INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 PLEASE POST City of Rolling Hills Local Appointments List of Positions on City Commissions for Calendar Year 2018 This list is prepared pursuant to Government Code § 54972 to inform residents of the City of Rolling Hills regarding opportunities that exist for appointment to City Commissions in calendar year 2018. A. Appointive Terms. The following is a list of all positions on the City's Planning and Traffic Commissions for which the terms of office expire in 2018 and for which the City Council will be appointing or reappointing persons to fill those positions: PLANNING COMMISSION (4 -year term) Position/Name of Incumbent Last Appt. Date Term Exp. Gregg Kirkpatrick 1/1/14 1/1/2018 Matt Seaburn 8/22/16 1/1/2018 The necessary qualification to be a member of the Planning Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal code § 2.20.025). TRAFFIC COMMISSION (4 -year term) Position/Name of Incumbent Last Appt. Date Term Exp. None The necessary qualification to be a member of the Traffic Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal Code § 10.08.010). B. List of Board, Commissions and Committees The Planning Commission and Traffic Commission are the only permanent Commissions or Committees of the City of Rolling Hills. All members of these bodies are appointed by the City Council and all serve at the pleasure of the City Council. The qualifications for the Planning Commission and Traffic Commission are listed in part A of this List. Prepared this 6"' day of September 2017. By: Yvette Hall Title: Interim City Clerk MEMORANDUM TO: Jana Cooley, Planning Commissioner FROM: Heidi Luce, City Clerk CK) ) SUBJECT: 11 Upper Blackwater Canyon Road DATE: January 13, 2016 Attached please find a CD containing the audio file from the December 20th Planning Commission meeting at which time, the Commissioners were provided an:overview of the project at 11 Upper Blackwater Canyon Road. The discussion regarding this case begins at 00:10:50 and lasts approximately 30 minutes. Also attached is the staff report as well as hard copies of the 3-D images that were presented by the applicant's architect. There is no rush for you to review this file as the matter won't be considered again until the February Planning Commission meeting. Yolanta has the plans on file here at City Hall if you'd like to see them before the February meeting. Please let us know if you have any questions or need any additional information. ir�� gee INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 OATH OF ALLEGIANCE FOR PUBLIC OFFICERS AND EMPLOYEES STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) §§ The Execution of this Oath is Required by Article XX, Section 3, of the Constitution of the State of California. I, Jana Cooley, do solemnly affirm that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter. Subscribed and sworn to before me this 10th day of January, 2017. qito Vvre) Heidi Luce City Clerk a Cooley ember of the Planning Commission City o/Rolling.Aet INCORPORATED JANUARY 24, 1957 BEA DIERINGER Mayor JAMES BLACK, M.D. Mayor Pro Tem LEAH MIRSCH Councilmember JEFF PIEPER Councilmember PATRICK WILSON. Councilmember November 17, 2016 Ms. Jana Cooley 9 Chuckwagon Road Rolling Hills, CA 90274 na Dear Ms coley, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 Congratulations! At its meeting of November 14, 2016, the City Council appointed you to serve on the Rolling Hills Planning Commission effective January 1, 2017. The appointment is for a four-year term expiring in January 2021. Councilmember Mirsch, as the City Council liaison to the Planning Commission, along with all of us on the City Council, are available as a resource and to answer questions you may have. Of course, our knowledgeable City staff can address issues related to the Planning Commission as well. At your earliest convenience, please call City Manager Ray Cruz to schedule an orientation regarding the responsibilities and operations of the Planning Commission. Again, we are pleased to welcome you as a new member of the Planning Commission and look forward to working with you. Sincerely, Beatriz Dieringer Mayor BD:hl 11-17-16PC TCAppt-ltrs.docx c: Rolling Hills City Council 0 Printed on Recycled Paper Dear Ms. • • City 0 /el/ling L/I INCORPORATED JANUARY 24, 1957 BEA DIERINGER Mayor JAMES BLACK, M.D. Mayor Pro Tem LEAH MIRSCH Councilmember JEFF PIEPER Councilmember PATRICK WILSON Councilmember November 17, 2016 Ms. Stephanie Goodman 64 Saddleback Road Rolling Hills{ CA 90274 evitati le/ o man, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 Thank you very much for your interest in serving on the Planning Commission. We appreciate your desire and willingness to give back to our community. The Personnel Committee had a very difficult task in choosing one person among the applicants for the Planning Commission. Both you and the other candidate have excellent qualifications and experience. I regret to inform you that you were not selected to serve on the Planning Commission at this time. We definitely encourage you to stay engaged in City affairs and to apply for future Committees or future Commission vacancies as they arise. Sincerely, Beatriz Dieringer Mayor BD:hl 11-17-16PC TCAppt-ltrs.docx c: Rolling Hills City Council Printed on Recycled Paper •84 al Ra flaif gieria INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 9-A Mtg. Date: 11/14/16 TO: HONORABLE MEMBERS OF THE CITY COUNCIL FROM: CITY COUNCIL PERSONNEL COMMITTEE Councilmember Leah Mirsch Councilmember Jeff Pieper SUBJECT: CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR APPOINTMENTS TO THE PLANNING AND TRAFFIC COMMISSION. DATE: NOVEMBER 14, 2016 ATTACHMENTS: Letters of Interest (alphabetical order) RECOMMENDATION The City Council Personnel Committee recommends that the City Council appoint Jana Cooley to serve a four-year term on the Planning Commission and reappoint Charlie Raine to serve a four-year term on the Traffic Commission. BACKGROUND/DISCUSSION Planning Commission The term of Planning Commissioner Michael Gray will expire in January 2017. As such, . in September 2016, upon direction from the City Council, the City began advertising for letters of interest from residents desiring to serve on the Planning Commission. The notice of the opportunity was included in the City newsletter, on the City's web site and posted at City Hall for a month. As a result of the recruitment process, two letters of interest were received from Jana Cooley (9 Chuckwagon Road) and Stephanie Goodman (64 Saddleback Road). The incumbent did not submit a letter of interest in being reappointed. On November 2nd, the City Council Personnel Committee conducted interviews with the two candidates. The Personnel Committee was fortunate to have received applications from two. qualified applicants. Each applicant had specific experiences and perspectives that would serve the City well and constructively contribute to the challenging decisions and tasks of the Planning Commission. Both applicants demonstrated a commitment to the community, a desire for preserving the community's character, and an interest in "giving back" to the City. After careful consideration, the Committee recommends Jana Cooley for the appointment to four-year term expiring in January 2021. Traffic Commission: In May 2016, the City Council appointed Charlie Raine to the Traffic Commission to fill the unexpired term of Roger Hawkins resulting from his election to the RHCA Board of Directors and subsequent appointment as the RHCA representative to the Traffic Commission. The unexpired term expires January 1, 2017. As such, in September 2016, upon direction from the City Council, the City began advertising for letters of interest from residents desiring to serve on the Traffic Commission. The notice of the opportunities was included in the City newsletter, on the City's web site and posted at City Hall for a month. At the conclusion of the recruitment process, only the incumbent, Charlie Raine submitted a letter of interest in being appointed to the Planning Commission. At its meeting on November 2nd, the Personnel Committee discussed the appointment and recommends that Charlie Raine be re -appointed to the Traffic Commission to a four- year term expiring in January 2021. NOTIFICATION The applicants for the Planning Commission and Traffic Commission have been advised that the City Council will be considering these appointments at its meeting of November 14, 2016. CONCLUSION The City Council Personnel Committee recommends that the City Council consider its nomination of Jana Cooley for appointment to the Planning Commission and Charlie Raine for re -appointment to the Traffic Commission. The Personnel Committee further recommends that under the Mayor's signature, a letter be sent to the applicant not selected encouraging her application in the future. RC:hl CommissionAppointment PC 7C-report.docx E v D• !7• October 19, 2016 Honorable Mayor and Members of the City Council, I would like to take this opportunity to express my interest in applying for the upcoming vacancy on the Rolling Hills Planning Commission. Steve and I purchased our property in May 2010, and I spent the next two years working with our architect and general contractor on planning, permitting and implementation of a major remodel of the residence until we moved into our home in March of 2012. In 2013 we began the planning phase for our barn, a new construction project which is nearing completion in the coming months. Though I am not an architect or contractor by trade, I have worked through both projects with the professional staff and gained a greater understanding of the challenges of construction in this community. I am a retired court reporter, having spent 30 years working both in criminal court and civil litigation. Prior to our move to Rolling Hills I worked for L.A. County Supervisor Michael Antonovich as a children's policy deputy. I have been a member of Assistance League Los Angeles for 28 years and was on the board of directors until our move. Since our move to Rolling Hills I have spent my free time helping care for my grandchildren and have enjoyed walking the trails with our three dogs and riding at the Portuguese Bend Riding Club. I am an active member of the Women's Community Club of Rolling Hills. Steve and I are also members of Caballeros. OCT 19 2016 City of Rolling Hills By As a member of the Planning Commission my goal would be to maintain the beautiful and unique rural and equestrian environment specified in the General Plan, while at the same time recognizing the individual characteristics of each property. Sincerely, Jana Cooley 9 Chuckwagon Road Rolling Hills, CA 90274 310 377-3809 janascooley@yahoo.com • • Subject: Planning Commission Opening Date: Tuesday, October 18, 201611:13 PM From: Stephanie Goodman <sgoody@gmail.com> To: "hluce@cityofrh.net" <hluce@cityofrh.net> Thank you for explaining the requirements/details of the position open on the planning commission. I am interested in filling that position and please accept this email as my confirmation letter of interest. As requested, here is a brief overview: My husband Scott Goodman and I live at 64 Saddleback Road We purchased the home in April 2013 and moved in February of 2014 From 10/04-11/11 I was President of RGR Development Corporation In my professional capacity, I managed 8 large industrial properties In Arizona and California I have experience in zoning, city planning, and construction related to industrial property Please feel free to call me with any questions. I can be reached at 310-780-1741. Thank you, •Stephanie Goodman E OCT 1 9 2016 City of Roiling Hills By • subject: Traffic Commission Date: Thursday, October 6, 201611:03 AM From: Charlie Raine <charlie.raine10@gmail.corry To: "hluce@cityofrh.net" <hluce@cityofrh.netb Thursday, October 6, 2016 11:15 AM Dear City Council members, If you are willing, I would be interested in continuing on as a member of the Traffic Commission. Regards, Charlie Raine 4 Pinto Road 310.377.4932 RECE VE OCT 062016 City of Rolling Hills By Michael L. Gray 2 Morgan Lane Rolling Hills,California 90274 November.7, 2016 City of Rolling Hills 1 Portuguese Bend Road Rolling Hills, California 90274 VED NOV 0 7 2016 City of Rolling Hills By Re: Resignation at End of Term of Michael L. Gray from the Rolling Hills .Planning Commission Dear Madam Mayor and Members of Rolling Hills City Council: Thank you for the great honor of allowing me to serve on the Rolling Hills Planning Commission. I have truly enjoyed getting to know and work with each and every member of our city's staff and the other members of the Planning Commission. Our city's futureis in very good hands. After theend of my.comnnitment of four years, however, the time is right for new member of our community to step forward and serve the best interests of Roiling Hillsresidents Please accept my resignation from the Rolling Hills Planning Commission at the conclusion ofmy term on January 1, .201.7. MATTERS FROM MEMBERS OF THE CITY COUNCIL REPORT FROM THE CITY COUNCIL PERSONNEL SUBCOMMI I 1 EE RELATIVE TO A RECOMMENDATION TO FILL THE UNEXPIRED TERM ON THE PLANNING COMMISSION. Mayor Pro Tem Lay reported that the Personnel Subcommittee had met and interviewed the four candidates and indicated that it was a very difficult decision due to the qualifications of all candidates. He reported that the Subcommittee recommends Dr. Richard Henke to fill the unexpired term on the Planning Commission. He commented on Dr. Henke's experience in the Community and his service on the City's Traffic Commission and the Rolling Hills Community Association Board of Directors. Mayor Pro Tem Lay moved that the City Council appoint Dr. Richard Henke to fill the unexpired term on the Planning Commission. Councilmember Heinsheimer seconded the motion. Councilmember Black asked if the Subcommittee had questioned the applicants on their opinions on view impairment and the previously proposed walking path on Crest Road. In response to Councilmember Black, Mayor Pro Tem Lay explained that the walking path on Crest Road had not been discussed because it was a Community Association matter and that the interviews centered on the applicants' views on carrying out the City's General Plan. He indicated that view issues were discussed briefly and that all candidates had similar thoughts on view issues. After discussion, the motion carried unanimously. Mayor Pro Tem Lay thanked all of the applicants and encouraged them to stay involved in the community and to apply for future openings on City Commissions and Committees. a None. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF RE -APPOINTMENTS TO THE PLANNING COMMISSION. Mayor Lay announced that Planning Commissioner Roger Sommer has indicated that he wishes to be re -appointed to the Commission and called for a motion. Mayor Pro Tern Hill moved that the City Council re -appoint Roger Sommer to a three-year term on the Planning Commission. Councilmember Heinsheimer seconded the motion, which carried unanimously. None. MATTERS FROM MEMBERS OF THE CITY COUNCIL CONSIDERATION OF A REPORT FROM THE PERSONNEL SUBCOMMII IEE AND CONSIDERATION OF APPOINTMENT TO FILL THE UNEXPIRED TERM ON THE PLANNING COMMISSION. \C Minutes Councilmember Murdock reported on the number of outstanding, qualified candidates to fill the vacancy on the Planning Commission. She indicated that this fact made the Subcommittee's job even more difficult. She reported that the Personnel Subcommittee recommends that Mrs. Loren DeRoy be appointed to the Planning Commission. Mayor Lay indicated this was not an easy decision and that he feels that all of the candidates were outstanding and well qualified. Hearing no further discussion, Mayor Lay called for a motion. Councilmember Heinsheimer moved that the City Council approve the recommendation of the Personnel Subcommittee and appoint Mrs. Loren DeRoy to fill the unexpired term on the Planning Commission. Councilmember Hill seconded the motion, which carried unanimously. MATTFRC FRlliii CTA cr. r. • PLANNING COMMISSION RECRUITMENT. City Manager Nealis presented the staff report providing the names of residents who submitted letters of interest to fill the vacancy on the Planning Commission. Hearing no objection, Mayor Lay referred the letters of interest to the Personnel Subcommittee, to be established at the next City Council meeting, to conduct interviews and to make a recommendation to the City Council regarding an appointment to fill the unexpired vacancy on the Planning Commission. Councilmember Pernell requested that those persons submitting a letter of interest also submit a resume. MATTERS FROM MFMRFR c ITEMS FROM STAFF Deputy City Clerk Kern reported that the City Council regretfully accepted Allan Roberts' resignation at their meeting on May 13, 2002 and directed staff to proceed with legal notification required for this vacancy, publish this vacancy in the Citywide Newsletter, and, then provide the list of interested residents to the Personnel Subcommittee for interviews. She reported that letters of interest will be accepted until 5:00 p.m. on June 20, 2002 and indicated residents who have previously expressed a desire to serve on a City Committee or Commission would be included. Planning Director Schwartz reported that the City Council suggested the Planning Commission re -review the View Preservation Guidelines for possible modifications after the Rolling Hills Community Association has completed deliberations on their view guidelines. ADJOURNMENT Hearing no further business before the Planning Commission, Vice Chair Hankins adjourned the meeting at 8:45 p.m. to an adjourned regular meeting to be held on Tuesday, May 28, 2002, beginning at 5:30 p.m. for the purpose of conducting a field review at 6 Possum Ridge Road, and 2 and 4 Cinchring Road, Rolling Hills, California. Respectfully submitted, Approved, NLQ Evie Hankins Vice Chair Minutes Planning Commission Meeting 05/21/02 nof,.1 Marilyn Kei'h Deputy City Clerk -5- CONSIDERATION OF LE 11 hR OF RESIGNATION FROM PLANNING COMMISSION CHAIRMAN ALLAN ROBERTS. City Manager Nealis presented the staff report and the letter of resignation from Allan Roberts. The City Council regretfully accepted Allan Roberts resignation and directed staff to proceed with legal notification required for this vacancy, publish this vacancy in the Citywide Newsletter, and, then provide the list of interested residents to the Personnel Subcommittee for interviews. Mayor Lay suggested that at an appropriate time, that Allan Roberts be recognized by the City Council. MATTFRC FP (-IAA 1 4 4RFRC !1FT14F ('TTY rim H. CONSIDERATION OF RE -APPOINTMENTS TO THE PLANNING COMMISSION. City Manager Nealis presented the staff report indicating that Commissioners Evie Hankins and John Margeta have indicated that they wish to continue to serve on the Planning Commission. In response to Councilmember Heinsheimer, City Manager Nealis explained the posting of a local appointments list of positions on City Commissions and Committees for the upcoming calendar year. He also explained the procedure for advertising vacancies that occur on Commissions and Committees. Hearing no further discussion, Mayor Pemell called' for a motion. Councilmember Lay moved that the City Council re -appoint Evie Hankins and John Margeta to three year terms on the Planning Commission. Councilmember Heinsheimer seconded the motion which carried unanimously. • CONSIDERATION OF RE -APPOINTMENT TO THE PLANNING COMMISSION. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Heinsheimer called for a motion. Councilmember Lay moved that the City Council re -appoint Roger Sommer to a three year term on the Planning Commission. Councilmember Hill seconded the motion which carried unanimously.. • CONSIDERATION OF RE -APPOINTMENTS TO THE ROLLING HILLS PLANNING COMMISSION. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Hill, called for a motion. Councilmember Lay moved that the City Council re -appoint Allan Roberts and Arvel Witte to three year terms on the Planning Commission expiring in January, 2002. Hearing no objection, this was so ordered by Mayor Hill. 1•L.I• CONSIDERATION OF RE -APPOINTMENTS TO THE CITY OF ROLLING HILLS PLANNING COMMISSION. City Manager Nealis presented the staff reports regarding the re -appointments to the Planning Commission, Traffic Commission and Wildlife Preservation Committee. The City Council unanimously re -appointed Evie Hankins and John Margeta to the Planning Commission for three year terms. CONSIDERATION OF RE -APPOINTMENT TO THE ROLLING HILLS PLANNING COMMISSION. City Manager Nealis presented the staff report. Hearing no discussion, Mayor Murdock called for a motion. Councilmember Pernell moved that the City Council re -appoint Mr. Roger Sommer to a three year term on the Planning Commission expiring in January, 2000. Mayor Pro Tem Lay seconded the motion which carried unanimously. CONSIDERATION OF A REPORT AND RECOMMENDATION FROM THE PERSONNEL SUBCOMMITTEE AND CONSIDERATION OF AN APPOINTMENT TO THE ROLLING HILLS PLANNING COMMISSION TO FILL THE UNEXPIRED TERM SCHEDULED TO EXPIRE ON JANUARY 1, 1998. Mayor Pro Tem Lay reported that the Personnel Subcommittee interviewed applicants, Mr. John Margeta and Dr. Ralph Black, to fill the unexpired term on the Planning Commission. He stated that both applicants were highly qualified, experienced individuals residing in the City and reported that the Subcommittee would like to recommend that the City Council appoint Mr. John Margeta to serve as a Planning Commissioner. In response to Mayor Murdock, Mayor Pro Tem Lay stated that Mr. Margeta will resign from the Traffic Commission. Mayor Pro Tem Lay moved that the City Council appoint John Margeta to fill the unexpired term on the Planning Commission. Councilmember Hill seconded the motion which carried unanimously. 4/6/95 CRAIG: THIS IS THE INFORMATION YOU REQUESTED ON THE PLANNING COMMISSIONERS: COMMISSIONER DATE APPOINTED BY CITY COUNCIL ALLAN ROBERTS 7/12/78 EVIE HANKINS 1/24/83 ROGER FROST 5/23/83 RAINE 5/9/88 WITTE 7/11/94 CONSIDERATION OF APPOINTMENTS TO THE PLANNING COMMISSION (REPORT FROM THE PERSONNEL SUBCOMMITTEE). City Manager Nealis presented the staff report. Mayor Pro Tern Murdock stated that five applicants were interviewed by the Personnel Subcommittee. She stated that it was gratifying to see that so many residents interested in serving on the Planning Commission and reported that it was a difficult recommendation. Mayor Pro Tern Murdock reported that the Personnel Subcommittee recommends the appointment of Roger Sommer to the Planning Commission. Mayor Pro Tem Murdock moved that the City Council appoint Roger Sommer to the Planning Commission, filling the 1 -year term vacancy. Councilmember Heinsheimer seconded the motion which passed unanimously. Mayor Pernell thanked the Personnel Subcommittee and commended the residents who submitted letters of interest to serve on the Planning Commission. NEW BUSINESS CONSIDERATION OF APPOINTMENTS TO THE PLANNING COMMISSION. City Manager Nealis presented the staff report. He also reported that a letter from Roger Sommer expressing a desire to serve on the Planning Commission had been received via fax today. Councilmembers concurred that the City Council should accept Mr. Sommer's letter. Mayor Pro Tem Murdock stated that it is the City Council's policy to encourage participation whenever possible. Hearing no further discussion, Mayor Pernell called for a motion. Councilmember Lay moved that the City Council reappoint Commissioners Evie Hankins and Betsy Raine for two year terms and Commissioners Allan Roberts and Arvel Witte for three year terms and that the City Council Personnel Subcommittee conduct interviews of those who submitted letters of interest to serve on the Planning Commission to fill the one year term vacancy created by the resignation of Roger Frost. Mayor Pro Tem Murdock seconded the motion which passed unanimously. Ncw BUSINESS CONSIDERATION OF APPOINTMENTS TO THE ROLLING HILLS PLANNING COMMISSION. Minutes City Council Meeting 1/9/95 -3- City Manager Nealis presented the staff report. Mayor Pro Tern Pernell recommended that the City Council re -appoint Commissioners Hankins, Raine, Witte and Chair Roberts to the Planning Commission and suggested that staff review other options to stagger the terms of membership for Planning Commissioners. Discussion ensued regarding options of three year and four year terms. Councilmembers concurred that in order to allow time to review the staggering of terms for Planning Commissioners, the current appointments should be interim and expire on January 1, 1996. Hearing no objection, Mayor Heinsheimer so ordered. Staff was directed to prepare a report for options of staggered terms of membership for Planning Commissioners. NEW BUSINESS A. CONSIDERATION OF LE'1'1hRS OF INTEREST TO FILL THE UNEXPIRED TERM ON THE ROLLING HILLS PLANNING COMMISSION. City Manager Nealis presented the staff report. Mayor Heinsheimer suggested that the Personnel Subcommittee evaluate the letters of interest submitted, conduct interviews and make a final recommendation to the City Council. Hearing no objection, Mayor Heinsheimer appointed Mayor Pro Tem Pernell and Councilmember Murdock to review the letters of interest, interview the applicants and to make a recommendation to the City Council as to an appointment to fill the unexpired term on the Planning Commission. +'N • e1, RO/AflI INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No: 8-A Mtg. Date: 01/14/02 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: CONSIDERATION OF RE -APPOINTMENTS TO THE ROLLING HILLS PLANNING COMMISSION. DATE: JANUARY 14, 2002 BACKGROUND The Rolling Hills Planning Commission is established by Chapter 2.20 of the Rolling Hills Municipal Code. Terms of office for this five member Commission are established at three years each. The terms of Chairman Allan Roberts and Commissioner Arvel Witte expired on January 1, 2002. In November, 2001, correspondence was forwarded to Chairman Roberts and Commissioner Witte requesting that they express if they wish to continue to serve on the Commission. Letters are attached to this staff report from Allen Roberts and Arvel Witte expressing their desire to continue to serveon the Planning Commission. RECOMMENDATION It would be in order for members of the City Council to consider re -appointing Allan Roberts and Arvel Witte each to a three year term on the Planning Commission which will expire on January 1, 2005. CRN:mlk 01 / 14/ 0lpcappoint.sta Printed on Recycled Paper. • CITY OF ROLLING HILLS 2001 COMMISSION/COMMITTEE RE -APPOINTMENT Arvel Witte Planning Commission Yes, I would like to be re -appointed. 0 No, I. am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. • • CITY OF ROLLING HILLS 2002 COMMISSION/COMMITTEE RE -APPOINTMENT Allan Roberts Planning Commission f/ Yes, I would like to be re -appointed. 0 No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. •City ./ RA. _Wu% • INCORPORATED JANUARY 24, 1957 JODY MURDOCK Mayor B. ALLEN LAY Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember November 20, 2001 Mr. Allan Roberts, Chairman Rolling Hills Planning Commission 7 Southfield Drive Rolling Hills, CA 90274 Dear Chairman Roberts: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2002, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 14, 2002. Your service is much appreciated by your community and I trust that it was worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Sincerely, Jody Murdock Mayor JM:mlk pereappoint.ltr cc: City Council Printed on Recycled Paper. • CITY OF ROLLING HILLS 2002 COMMISSION/COMMITTEE RE -APPOINTMENT Allan Roberts Planning Commission ❑ Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. ID City Roiii.9 INCORPORATED JANUARY 24, 1957 JODY MURDOCK Mayor B. ALLEN LAY Mayor Pro Tern THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember GODFREY PERNELL, D.D.S. Councilmember November 20, 2001 Mr. Arvel Witte, Member Rolling Hills Planning Commission 5 Quail Ridge Road South Rolling Hills, CA 90274 Dear Commissioner Witte: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com The purpose of this letter is to thank you and to ask if you wish to continue to serve on the Rolling Hills Planning Commission. Your term is scheduled to expire on January 1, 2002, and your City Council is tentatively scheduled to consider Commission and Committee re -appointments on Monday, January 14, 2001. Your service is much appreciated by your community and I trust that it was worthwhile and rewarding for you. We look forward to hearing from you as to your desire to continue to serve. To assist with your response we have prepared the attached sheet for your use. Please indicate your preference and return the attached sheet to City Hall. If you wish, you may fax your response to City Hall at 377-7288. Thank you again for your contribution. We all appreciate your participation and support. Sincerely, rkti,rdc) Jody Murdock Mayor JM:mlk pcappoint.ltr cc: City Council Printed on Recycled Paper. • • CITY OF ROLLING HILLS 2001 COMMISSION/COMMITTEE RE -APPOINTMENT Arvel Witte Planning Commission 0 Yes, I would like to be re -appointed. 0 No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. • c 0/Roiling _ut� INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor JODY MURDOCK. Mayor Pro Tern THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL Councilmember B. ALLEN LAY Councilmember January 9, 2001 Ms. Evie Hankins, Member City of Rolling Hills Planning Commission 4 Spur Lane Rolling Hills, CA 90274 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Dear Commissio "Hankins: At the City Council meeting held Monday, January 8, 2001 we had the pleasure of re- appointing you to a three year term on the Planning Commission. Your new term on the Planning Commission will expire on January 1, 2004. Our beautiful City doesn't just happen. It takes a lot of caring and attention by a lot of caring and attentive people. Your community is appreciative of the work and dedication you have shown as a member of the Planning Commission, and we look forward to continue working together for all our residents. Thank you for your continuing support and cooperation. Sincerely, (!y ey Pernell, D.D.S. Mayor GP:mlk 01/09/0lreappoint.ltre cc: City Council . Planning Commission Printed on Recycled Paper. •opeolling • INCORPORATED JANUARY 24, 1957 GODFREY PERNELL, D.D.S. Mayor JODY MURDOCK. Mayor Pro Tem THOMAS F. HEINSHEIMER Councilmember FRANK E. HILL. Councilmember B. ALLEN LAY Councilmember January 9, 2001 Mr. John Margeta, Member City of Rolling Hills Planning Commission 5 Caballeros Road Rolling Hills, CA 90274 Dear CommissiopefMargeta: c A NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com At the City Council meeting held Monday, January 8, 2001 we had the pleasure of re- appointing you to a three year term on the Planning Commission. Your new term on the Planning Commission will expire on January 1, 2004. Our beautiful City doesn't just happen. It takes a lot of caring and attention by a lot of caring and attentive people. Your community is appreciative of the work and dedication you have shown as a member of the Planning Commission and we look forward to continue working together for all our residents. Thank you o your continuing support and cooperation. Sincerely, ernell, D.D.S. Mayor GP:mlk 01/09/0lreappoint.ltrs cc: City Council Planning Commission Printed on Recycled Paper. •City opeollinl INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD. ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No: 9-A Mtg. Date: 01/08/01 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: CONSIDERATION OF RE -APPOINTMENTS TO THE ROLLING HILLS PLANNING COMMISSION. DATE: JANUARY 8, 2000 BACKGROUND The Rolling Hills Planning Commission is established by Chapter 2.20 of the Rolling Hills Municipal Code. Terms of office for this five member Commission are established_ at three years each. The terms of Commissioners Evie Hankins and John Margeta expired on January 1, 2001. In November, 2000, correspondence was forwarded to Commissioners Hankins and Margeta requesting that they express if they wish to continue to serve on the Commission. Letters are attached to this staff report from Evie Hankins and John Margeta expressing their desire to continue to serve on the Planning Commission. RECOMMENDATION It would be in order for members of the City Council to consider re -appointing Evie Hankins and John Margeta each to a three year term on the Planning Commission which will expire on January 1, 2004. CRN:mlk 01 /08/0lpcappoint.sta Printed on Recycled Paper. 41, CITY OF ROLLING HILLS 2001 COMMISSION/COMMITTEE RE -APPOINTMENT Evie Hankins Planning Commission• 0' Yes, I would like to be re -appointed. ❑ No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. • CITY OF ROLLING HILLS 2001 COMMISSION/COMMITTEE RE -APPOINTMENT John Margeta Planning Commission Yes, I would like to be re -appointed. 0 No, I am no longer available to participate. You may drop your response by City Hall, mail it to us or fax it to us at 377-7288. We look forward to hearing from you. Thank you for your cooperation. CITY PLANNING COMMISSIONERS Historical List 15t organizational meeting was held on February 18th, 1958. The duty of the Commission was to develop a master zoning plan and precise plan prior to August 25, 1958. 1958 James R. Friend, Chairman, Manley Natland, Vice Chairman Sam Good, William Kinley, Corrine Fay, Thomas Murphy, Ted Roach (resigned in April,1958). 1959 Thomas Murphy, Chairman Corrine Fay, Manley Natland, Sam Good, Richard Learned. 1960 Thomas Murphy, Chairman, Manley Natland, Vice Chairman Corrine Fay, Sam Good, Richard Learned. 1961 Thomas Murphy, Chairman, Manley Natland, Vice Chairman Corrine Fay (until 6/61), Sam Good, Robert Gray, Raymond Mahan (since 6/61). 1962 Sam Good, Chairman, Manley Natland, Vice Chairman Ralph Blakey, Robert Gray, Raymond Mahan. 1963 Manley Natland, Chairman Sam Good (until 10/63), Raymond Mahan, Ralph Blakey, Robert Gray, Vernon Fay (since 11/63). 1964 Robert Gray, Chairman Raymond Mahan, Ralph Blakey, Vernon Fay (until 05/64), Grace Hill, Godfrey Pernell (since 07/64). 1965 Raymond Mahan, Chairman Robert Gray, Ralph Blakey, Godfrey Pernell, Grace Hill. 1966 Grace Hill, Chairwoman Raymond Mahan, , Godfrey Pernell, James Z. Ziegler, Edward L. Pearson. 1967 Grace Hill, Chairwoman Raymond Mahan, Godfrey Pernell, Edward L. Pearson, Raymond Schaefer. 1968 Godfrey Pernell, Chairman Raymond Mahan, Edward L. Pearson, Raymond Schaefer, Joan Saffo. 1969 Godfrey Pernell, Chairman Raymond Mahan, Edward L. Pearson, Raymond Schaefer, Joan Saffo. 1970 Godfrey Pernell, Chairman Thomas Heinsheimer, Raymond Mahan (until 06/70), Raymond Schaefer, Joan public:Planning Commission: Planning Commissioners -historical list.doc Page 1 of 5 Saffo, Philip Battaglia (since 11/70). 1971 Godfrey Pernell, Chairman Thomas Heinsheimer, Raymond Schaefer, Joan Saffo, Philip Battaglia. 1972 Godfrey Pernell, Chairman Thomas Heinsheimer (resigned 4/72), Raymond Schaefer, Joan Saffo, Philip Battaglia (resigned 4/72), James Johnston (since 5/72), Sidney Morse (since 5/72). 1973 Godfrey Pernell, Chairman William Field, James Johnston, Sidney Morse, Joan Saffo, 1974 Godfrey Pernell, Chairman • William Field, Carol Hanscom, James Johnston (until 5/74), Joan Saffo (until 5/74), Jody Murdock (since 5/74), Forrest Riegel (since 5/74). 1975 William Field, Chairman Carol Hanscom, Jody Murdock, Forrest Riegel, John Stern. 1976 Forrest Riegel, Chairman William Field, Carol Hanscom, Jody Murdock, John Stem. 1977 Forrest Riegel, Chairman William Field, Carol Hanscom, Jody Murdock, John Stern. 1978 Carol Hanscom, Chairman, William Field, Jody Murdock, Allan Roberts, Kenneth Watts. 1979 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1980 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1981 Jody Murdock, Chairman William Field, Carol Hanscom, Allan Roberts, Kenneth Watts. 1982 Kenneth Watts, Chairman Cliff Bundy, William Field, Carol Hanscom, Allan Roberts. 1983 Allan Roberts, Chairman Cliff Bundy, William Field, Roger Frost, Evie Hankins. 1984 Allan Roberts, Chairman Cliff Bundy, William Field, Roger Frost, Evie Hankins. 1985 Allan Roberts, Chairman Page 2 of 5 public:Planning Commission: Planning Commissioners -historical list.doc Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1986 Allan Roberts, Chairman Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1987 Allan Roberts, Chairman Cliff Bundy, Roger Frost, Evie Hankins, B. Allen Lay. 1988 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1989 Allan Roberts, -Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1990 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1991 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1992 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1993 Allan Roberts, Chairman Roger Frost, Evie Hankins, B. Allen Lay, Betsy Raine. 1994 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. 1995 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. 1996 Allan Roberts, Chairman Roger Frost, Evie Hankins, Betsy Raine, Arvel Witte. Commissioner Betsy Raine passed away in May, 1996 1997 Allan Roberts, Chairman Evie Hankins, John Margeta; Roger Sommer, Arvel Witte. 1998 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 1999 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 2000 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. public:Planning Commission: Planning Commissioners -historical list.doc Page 3 of 5 2001 Allan Roberts, Chairman Evie Hankins, John Margeta, Roger Sommer, Arvel Witte. 2002 Evie Hankins, Chairwoman Loren DeRoy (08/2002), John Margeta, Roger Sommer, Arvel Witte. 2003 Evie Hankins, Chairwoman Loren DeRoy, John Margeta, Roger Sommer, Arvel Witte. 2004 Arvel Witte, Chairman Loren DeRoy, Evie Hankins, John Margeta, Roger Sommer. 2005 Roger Sommer, Chairman Loren DeRoy, Evie Hankins, John Margeta, Arvel Witte. (Dr. Henke appointed 8/15/2005 replaced John Margeta) 2006 Loren DeRoy, Chairwoman Evie Hankins, Richard Henke, Roger Sommer, Arvel Witte. 2007 Arvel Witte -Chairman Roger Sommer — Vice Chairman, Evie Hankins, Richard Henke, Loren DeRoy. Jill Smith, appointed 7/23/2007. Jill Smith replaced Evie Hankins (Hankins passed away). 2008 Roger Sommer — Chairman Richard Henke — Vice Chairman, Loren DeRoy, Jill Smith, Arvel Witte. 2009 Richard Henke, Chair Loren DeRoy - Vice Chairperson, Jill Smith, Arvel Witte, Jeff Pieper, appointed 2/23/2009. Jeff Pieper replaced Roger Sommer when Roger's term expired. 2010 Loren DeRoy, Chairwoman (until August 2010) Jill Smith, VC, Richard Henke, Jeff Pieper, Brad Chelf (appointed 4/26/2010 filled unexpired term). Commissioner Witte resigned in April, 2010. 2011 Jill Smith, Chairperson (until August 2011) Jeff Pieper- Vice Chair, Brad Chelf, Loren DeRoy, Richard Henke. 2012 Jeff Pieper — chair (Committee reorganized in August 201.1) Brad Chelf-Vice Chair, Richard Henke, Leah Mirsch (1/1/12), Jill Smith. Leah Mirsch replaced Loren DeRoy who resigned as of 1/1/12 when her term expired. 2013 Brad Chelf- Chair, Richard Henke — Vice Chair, Leah Mirsch, Jill Smith, Micheal Gray (6/10/13). Jeff Piper elected to City Council on 3/5/13 (served on the Planning Commission 2/23/09 — 3/5/13) Micheal Gray (appointed 6/10/2013) Dr. Richard Henke appointed 8/15/2005 resigned in October 2013. Gregg Kirkpatrick appointed 11/25/2013. public:Planning Commission: Planning Commissioners -historical list.doc Page 4 of 5 2014 Brad Chelf- Chair, Jill Smith — Vice Chair, Leah Mirsch, Micheal Gray, Gregg Kirpatrick 2015 Brad Chelf- Chair, Jill Smith — Vice Chair, Leah Mirsch, Micheal Gray, Gregg Kirpatrick public:Planning Commission: Planning Commissioners -historical list.doc public:Planning Commission: Planning Commissioners -historical list.doc Page 5 of 5 City • • o Rollie illo INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 August 31, 2016 Mr. Michael Gray 2 Morgan Lane Rolling Hills, CA 90274 Dear Mr. G/yi1101)' On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2017, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continued interest in serving on the Commission by September 30, 2016. The letter should be sent to: Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274. The City Council will consider your request along with any other letters of interest received from members of the community. If necessary, the City Council Personnel Committee will conduct interviews and subsequent to the interviews, a recommendation will be made to the City Council for the appointment of a Commissioner. Upon receiving the Personnel Committee's recommendation, the City Council will make an appointment for the next four-year term, which will expire in January 2021. If you have any questions about the appointment process, please don't hesitate to call me at 310-377-1521. Sincerely, eMAL) Heidi Luce City Clerk HL 08-31-16pc-tc-reappt-Itr.docx cc: Mayor and City Council Raymond R. Cruz, City Manager Printed on Recycled Paper BEA DIERINGER Mayor • • Cry ///iL Jd// INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 JAMES BLACK, M.D. Mayor Pro Tem LEAH MIRSCH Councilmember JEFF PIEPER Councilmember PATRICK WILSON Councilmember August 24, 2016 Mr. Matt Seaburn 14 Portuguese Bend Road Rolling Hills, C 90274 ly r Dear Mr., aburn, Congratulations! At its meeting of August 22, 2016, the City Council appointed you to serve on the Rolling Hills Planning Commission effective September 20, 2016. Your appointment will be for the duration of an unexpired four-year term expiring in January 2018. At the conclusion of the term, you will be eligible to apply for reappointment. Councilmember Mirsch, as the City Council liaison to the Planning Commission, along with all of us on the City Council, are available as a resource and to answer questions you may have. Of course, our knowledgeable City staff can address issues related to the Planning Commission as well. At your earliest convenience, please call City Manager Ray Cruz to schedule an orientation regarding the responsibilities and operations of the Planning Commission. Again, we are pleased to welcome you as a new member of the Planning Commission and look forward to working with you. Sincerely, Beatriz Dieringer Mayor BD:hl 08-24-16PCAppt-ltrs.docx c: Rolling Hills City Council Printed on Recycled Paper • City O / 3// f //j INCORPORATED JANUARY 24, 1957 BEA DIERINGER Mayor JAMES BLACK, M.D. Mayor Pro Tem LEAH MIRSCH Councilmember JEFF PIEPER Councilmember PATRICK WILSON Councilmember August 24, 2016 Dr. Carmen Schaye 58 Portuguese Bend Road Rolling Hills, CA 90274 Dear Dr. chaye, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 Thank you very much for your interest in serving on the Planning Commission. We appreciate your desire and willingness to give back to our community. The Personnel Committee had a very difficult task in choosing one person among the applicants for the Planning Commission. Both you and the other candidate have excellent qualifications and experience. I regret to inform you that you were not selected to serve on the Planning Commission at this time. We definitely encourage you to stay engaged in City affairs and to apply for future Committees or future Commission vacancies as they arise. Sincerely, Beatriz Dieringer Mayor BD:hl 08-24-16PCAppt-1 trs.docx c: L Rolling Hills City Council Printed on Recycled Paper gerf aiRearif geek INCORPORATED JANUARY 24, 1957 NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 4-E Mtg. Date: 08/08/16 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: HEIDI LUCE, CITY CLERK THRU: RAYMOND R. CRUZ, CITY MANAGER r SUBJECT: REVIEW AND APPROVAL OF THE PLANNING/TRAFFIC COMMISSION RECRUITMENT/APPOINTMENT TIMELINE FOR TERMS EXPIRING IN JANUARY 2017. DATE: AUGUST 8, 2016 ATTACHMENTS: List of expiring Planning/Traffic Commission terms Timeline for recruitment/appointment process Sample Letter to be sent to incumbent Planning/Traffic Commissioners Notice to be posted at City Hall (Maddy Act Notice) RECOMMENDATION It is recommended that the City Council review the attached timeline for Planning/Traffic Commissioner recruitment/appointments and direct staff if any changes are desired. DISCUSSION Attached you will find a list of the Planning and Traffic Commissioners whose terms will expire in January, 2017. The list also identifies the date of their original appointment. The Commission appointment process for filling the expiring terms calls for the incumbents and public to be informed of the Commission openings prior to the expiration of the Commission term. • • As noted in the attached timeline, staff proposes to send letters to each incumbent advising them of the process for being considered for re -appointment; as well as post the notice at City Hall and advertise the openings in the City Newsletter on September 7, September 21 and October 5. The proposed timeline is designed so that the appointments can be made before the terms of the incumbents expire and without conflicting with upcoming holidays. It also provides for six weeks of pubic notification. Once letters of interest for serving on the Commissions are received, staff will schedule candidate interviews with City Council Personnel Committee as necessary. It is requested that the City Council advise and direct staff if any changes are desired. If no changes are desired, the City Council may receive and file this report. HL CommissionAppts-Regular.docx Attachment 1 List of Expiring Commission Terms (January, 2017) Name Commission Date of Original Appointment 6/10/13 Michael Gray Planning Commission Charlie Raine Traffic Commission 5/09/16 Attachment 2 Planning/Traffic Commission Appointment Timeline August 8, 2016 City Council reviews appointment timeline and directs changes as necessary August 31, 2016 Letters mailed to incumbents advising of Commission re- appointment process September 7, 2016 Local Appointment List posted at City Hall September 7 & 21 and October 5, 2016 Notice of Planning/Traffic Commission Member recruitment in City Newsletter October 19, 2016 Due date for letters of interest in serving on Planning/Traffic Commission TBD (Last week of Oct/ First week of Nov) City Council Personnel Committee interviews Commission candidates (Mirsch/Pieper) November 14, 2016 City Council appoints Commission Members for terms beginning in January 2017 December 2016 Staff conducts orientation for any new Commission Members E� Attachment 3 Letter template sent to incumbent Commissioners August 31, 2016 Name Address Rolling Hills, CA 90274 Dear (name), On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning (or Traffic) Commission. Your service to the City through your contributions to the Planning (or Traffic) Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2017, your term on the Planning (or Traffic) Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission by October 19, 2016. The letter should be sent to: Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. The City Council will consider your request along with any other letters of interest received from members of the community. If necessary, the City Council Personnel Committee will conduct interviews and subsequent to the interviews, a recommendation will be made to the City Council for the appointment of a Commissioner. Upon receiving the Personnel Committee's recommendation, the City Council will make an appointment for the next four-year term. If you have any questions about the appointment process, please don't hesitate to call me at 310-377-1521. Sincerely, Heidi Luce City Clerk HL 08-31-16pc-tc-reappt-ltr.docx cc: Mayor and City Council Raymond R. Cruz, City Manager Yolanta Schwartz, Planning Director geir Reareif geek INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 PLEASE POST City of Rolling Hills Local Appointments List of Positions on City Commissions for Calendar Year 2017 This list is prepared pursuant to Government Code § 54972 to inform residents of the City of Rolling Hills regarding opportunities that exist for appointment to City Commissions in calendar year 2016. A. Appointive Terms. The following is a list of all positions on the City's Planning and Traffic Commissions for which the terms of office expire in 2017 and for which the City Council will be appointing or reappointing persons to fill those positions: PLANNING COMMISSION (4 -year term) Position/Name of Incumbent Last Appt. Date Term Exp. Michael Gray 6/10/13 1/1/2017 The necessary qualification to be a member of the Planning Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal code § 2.20.025). TRAFFIC COMMISSION (4 -year term) Position/Name of Incumbent Last Appt. Date Term Exp. Charlie Raine 5/9/16 1/1/2017 The necessary qualification to be a member of the Traffic Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal Code § 10.08.010). B. List of Board, Commissions and Committees The Planning Commission and Traffic Commission are the only permanent Commissions or Committees of the City of Rolling Hills. All members of these bodies are appointed by the City Council and all serve at the pleasure of the City Council. The qualifications for the Planning Commission and Traffic Commission are listed in part A of this List. Prepared this 7th day of September 2016. By: Heidi Luce Title: City Clerk CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA ss COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 22nd day of June, 2016,1 serve the within Notice - City of Rolling Hills Planning Commission Vacancy a copy of which is annexed hereto and made a part hereof, on the person, or persons, named below by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States mail at Rolling Hills, California addressed as follows: EMAILED MAILED DELIVERED NONE Citywide Newsletters NONE on June 22 & July 6 Also posted at City Hall until 5:00 pm on July 20, 2016. I certify (or declare) under penalty of perjury, that the foregoing is true and correct. Executed on the 22nd day of June, 2016 at Rolling Hills, California. Ewa Nikodem Administrative Assistant &0 Rete&to geek INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 PUBLIC NOTICE OF UNSCHEDULED COMMISSION VACANCY CITY OF ROLLING HILLS PLANNING COMMISSION NOTICE IS HEREBY GIVEN, pursuant to California Government Code §54974 that an unscheduled vacancy exists on the Rolling Hills Planning Commission - one position with term expiring in January 2018. Applications for consideration in filling the vacancy on are being accepted through Wednesday, July 20, 2016 at 5:00 p.m. This is a non-paying appointment and residents of the City of Rolling Hills, 18 years of age and older are encouraged to apply for appointment to fill this vacancy pursuant to Rolling Hills Municipal Code §2:20.090. Those interested may apply by presenting a letter of interest addressed to the Mayor and City Council, City of Rolling Hills, 2 Portuguese Bend Road, Rolling Hills, California 90274, on or before Wednesday, July 20, 2016 at 5:00 p.m. STATE OF CALIFORNIA COUNTY OF LOS ANGELES Cil'Y OF ROLLING HILLS ) ss HEIDI LUCE, being first duly sworn, deposes and says: That she is the duly appointed City Clerk of the City of Rolling Hills and that on June 22, 2016, she caused the above Notice to be posted at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California pursuant to the requirements of G.C. §54974. Posted: June 22, 2016 HEIDI LUCE CITY CLERK May 31, 2016 10 Georgeff Road Rolling Hills, California 90274 Rolling Hills City Council 2 Portuguese Road Rolling Hills, California 90274 Dear Members of the City Council, RECEIVED .JUN 0 3 2016 City of Rolling Hills By When my husband, Malcolm, died unexpectedly in 2013 I decided and you agreed that I should remain on the Planning Commission until I sold my house on Georgeff Road. Although I still have not sold the property, interest has quickened, and I must turn my attention to packing up some 22 years of house and memories. Therefore, I am regretfully tendering my resignation from the Planning Commission and from the View Committee. I do feel strongly that my background as a long term, horse -keeping and community involved resident gave me a unique perspective. I am hoping that my replacement on both the Commission and the View Committee will, at least to some degree, mirror my own positions. I have appreciated the.opportunity to serve Rolling Hills and wish you all well in your future efforts to keep this very special city moving forward. • • Cay °/,e!49 INCORPORATED JANUARY 24, 1957 JEFF PIEPER Mayor BEA DIERINGER Mayor Pro Tern JAMES BLACK, M.D. Councilmember LEAH MIRSCH Councilmember PATRICK WILSON Councilmember November 12, 2015 Mr. Brad Chelf 59 Crest Road East Rolling Hills, CA 90274 Dear Brad, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 At its meeting of November 9, 2015, the City Council unanimously supported your reappointment to a four-year term as a Member of the Planning Commission. On behalf of the City Council, thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission has helped shape and maintain the unique and special character of Rolling Hills. If you have any questions, please don't hesitate to call me at 310-377-1521. Sincerely, `Jeff Pieper Mayor JP:hl 11-12-152PC-TC-reappt-ltrs.docx c: Rolling Hills City Council Yolanta Schwartz, Planning Director Printed on Recycled Paper • • City 0/ Rolling -AIL INCORPORATED JANUARY 24, 1957 JEFF PIEPER Mayor BEA DIERINGER Mayor Pro Tem JAMES BLACK, M.D. Councilmember LEAH MIRSCH Councilmember PATRICK WILSON Councilmember November 12, 2015 Mr. Sean Cardenas 13 Portuguese Bend Road Rolling Hills, CA 90274 Dear Sean, N0. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 At its meeting of November 9, 2015, the City Council unanimously supported your reappointment to a four-year term as a Member of the Planning Commission. On behalf of the City Council, thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission has helped shape and maintain the unique and special character of Rolling Hills. If you have any questions, please don't hesitate to call me at 310-377-1521. Jeff Pieper Mayor JP:hl 11-12-152PC-TC-reappt-1 trs.docx c: Rolling Hills City Council Yolanta Schwartz, Planning Director Printed on Recycled Paper • • £'t1City o INCORPORATED JANUARY 24, 1957 g NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 November 10, 2015 Mr. and Mrs. William Hassoldt 10 Pine Tree Lane Rolling Hills, CA 90274 SUBJECT: COMPLAINT ABOUT SEAN CARDENAS Dear Mr. and Mrs. Hassoldt; Last night, at the request of Councilmember Black, the City Council received a written report concerning your complaints about Planning Commissioner Sean Cardenas. If you have not read it, the report is available at City Hall. After a brief discussion, the Council "received and filed" the report. On the complaint regarding the Gas Company, councilmember Black noted that Mr. Cardenas was being a good neighbor when he called the Gas Company to report that he smelled gas. Sincerely, lanta Schwartz Planning Director cc: Mr. Sean Cardenas Printed on Recycled Paper Ralle:09 qleek INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 7-C Mtg. Date: 11/09/15 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: RAYMOND R. CRUZ, CITY MANAGER /1%/�� SUBJECT: SUMMARY OF INVESTIGATION INTO COMPLAINT FROM WILLIAM AND JUDITH HASSOLDT REGARDING PLANNING COMMISSIONER SEAN CARDENAS AND CONCLUSION THAT COMPLAINT IS WITHOUT MERIT. DATE: November 9, 2015 ATTACHMENTS: A) Emails between William and Judith Hassoldt and City staff B) Confirmation of Gas Company service request INTRODUCTION Staff investigated a complaint received from William and Judith Hassoldt regarding Planning Commissioner Sean Cardenas and found it to be without merit. This report on the complaint and staff's disposition of it is being made to Council in response to a request from Councilmember Black. RECOMMENDATION Receive and file. BACKGROUND The City received a complaint from William and Judith Hassoldt alleging that Planning Commissioner Sean Cardenas engaged in improper conduct affecting the Hassoldts' property rights and matters pending before the City. On September 23, 2015 at 1:13 p.m., the Hassoldts emailed Planning Director Schwartz an allegation that Mr. Cardenas called the Gas Company the day before to report a gas leak on the Hassoldt property • • and that the Gas Company inspected and tested the Hassoldt property while they were not present. The email referred to a "pattern" by Mr. Cardenas "to use his position within the City to harass his neighbor" with "malicious complaints" and requested that the City Council be made aware of the matter. Mr. Cardenas' property is adjacent to the Hassoldt property. This is the first time the City has received a written complaint from the Hassoldts regarding Mr. Cardenas; however, the Hassoldts stated during the Planning Commission public hearings that Mr. Cardenas' comments contained inaccuracies. There are currently two matters pending before the City Council involving the Hassoldt property: 1) the Hassoldts' application for multiple variances in connection with construction of an addition to their home, which were approved by the Planning Commission and 2) two appeals of a decision of the Committee on Trees and Views requiring trimming of trees located on the Hassoldt property to abate impairment of the views from 18 Portuguese Bend Road (the Nuccion property). In response to the complaint regarding the Gas Company matter, staff contacted Mr. Cardenas, who advised that he had contacted the Gas Company when he smelled gas near his swimming pool, which is in the back area of his property, approximately 150 feet to the border between his property and the Hassoldt property. Mr. Cardenas provided a copy of the service request confirmation, which specifies the date but not the reason for the service call; the confirmation is attached as an exhibit to this report. Mr. Cardenas stated that he was present during the inspection, at which an issue was identified on his property and resolved, and that he was not aware of Gas Company personnel visiting the Hassoldt property. On September 29, 2015, Ms. Schwartz emailed Mrs. Hassoldt to advise that the City had investigated the complaint and determined that no misconduct had occurred because Mr. Cardenas had called the Gas Company to inspect his own property. The Hassoldts immediately responded stating that they have additional evidence to substantiate the complaint; however, no additional information was provided. Later that day, the Hassoldts emailed Ms. Schwartz to restate their complaint but this time asserting that the Hassoldts "facilitated" the Gas Company inspection, that the inspector went to Mr. Cardenas' property after inspecting their property and that the "entire event is taped and recorded." Staff noted that this statement conflicted with the September 23, 2015 email, which stated that the Hassoldts were not present when the Gas Company allegedly visited their property. Therefore, Ms. Schwartz responded on October 1, 2015 by thanking the Hassoldts for the additional information and advising that no further action would be taken regarding the complaint because the information provided does not show improper conduct on the part of Mr. Cardenas. Ms. Schwartz requested a copy of the tape recording of the incident referred to in the Hassoldt email; Mrs. Hassoldt responded by stating that her caretaker has the recording and "it would be a violation of his civil rights to require him to give it to anyone without a subpoena." 1 The September 23, 2015 email also complained that Mr. Cardenas made incorrect statements during the Planning Commissions public hearing regarding the Hassoldts' variance application regarding whether the sunroom located on the Hassoldt property was constructed by the Hassoldts or located on the property when they purchased it. California Fair Political Practices Commission Regulation 18707(a) (3) (C) provides that if a public official has a personal interest in real property affected by a government decision, the official may not participate in the decision but may speak as a member of the general public if he or she "recuses himself or herself from voting on the matter and leaves the dais to speak from the same area as the members of the public," and orally identifies the interest giving rise to the conflict for the record. Mr. Cardenas recused himself from the Planning Commission's proceedings regarding the Hassoldt variances, identified himself as a neighbor of the Hassoldts and commented as a member of the public in opposition to the project at the table designated for public comment. Therefore, no misconduct occurred, and Mr. Cardenas was free to speak his mind, as is any member of the public. In her September 29, 2015, email, Ms. Schwartz advised the Hassoldts that the City had investigated the complaint and determined that no misconduct had occurred because Commissioner Cardenas during the Planning Commission meeting expressed his own opinions as a member of the public. Recusal does not deprive a person of the right to comment on a proceeding as a member of the public. Consequently, the complaint was determined to be unsubstantiated and the matter was closed. A copy of the emails between William and Judith Hassoldt summarized herein is attached as an exhibit to this report, including an email addressed to Dr. Black received on Friday, October 30, 2015. FISCAL IMPACT N/A NOTIFICATION Mr. and Mrs. William Hassoldt, 10 Pine Tree Lane and Mr. Sean Cardenas, 13 Portuguese Bend Road. RC:hi • • THIS PAGE INTENTIONALLY LEFT BLANK 1 • • Monday, November2, 2015 10:06:44 AM Pacific Standard Time Subject: Re: false complaints Date: Tuesday, September 29, 2015 7:29:07 AM Pacific Daylight Time From: Yolanta Schwartz <ys@cityofrh.net> To: Judith Hassoldt <hassoldt@earthlink.net> Mr. and Mrs. Hassoldt; We looked into your allegation that Commissioner Cardenas has asserted false complaints against you, and we have determined that the allegation is unsubstantiated. The incident that you described involving a gas company inspection was initiated by Mr. Cardenas, but in connection with an issue that he discovered on his property. The gas company responded to his request, inspected his property and addressed the concern without any threat of shutting off gas to your property. With respect to your development application, Mr. Cardenas recused himself from the Planning Commission's consideration of your project due to proximity of his property to yours and expressed his opinions regarding the project during public comment, and both actions are consistent with the law. Therefore, we were unable to substantiate your allegations of harassment or false complaints. Thank you Yolanta Schwartz Planning Director City of Rolling Hills 2 Portuguese Bend Road, Rolling Hills, CA 90274 310 377-1521 F: 310-377-7288 This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e- mail. From: William Hassoldt <HassotdtPearthiink.net> Date: Wednesday, September 23, 2015 1:13 PM To: Yolanta Schwartz <vs4citvofrh.net> Subject: false complaints Yolanta Yesterday On Tuesday 22 2015 10am a member of the Planning Commission Shawn Cardenas called. the Gas Company and reported a gas leak on our property that was over wheiming on his little easement.This Is where the electric pole is. This is where we will not cut trees until pole is removed. The gas has company raced out to the property and tested the total property..No air leak any where.Thank fully our gardener was there or the gas meter would have been shut off. Had we know about this we would have brought It up at our meeting. This is a sick neighbor and Planning Commissioner? This is a pattern by Shawn to use his position within the city to harass his neighbor.Most residents consider him in a"special" position within this city as a commissioner!! We want something done at the city. We are being flooded with false malicious complaints. I want to hear from the city. I want Shawn reported to the city council and the commission immediately. Our property rights and the ability to enjoy our property is being withheld from us. There are laws and fines for this behavior. The city has rewarded him with a city position allowing him to plot against our property rights. He claimed the sun room was not on the property when you knew,the real estate broker,knew and certainly we knew what we bought. The city should not have put him in a place of important as he is a criminal.. The complainants are using the city and other agencies with the city's help and encouragement to delay our simple project. Page 1 of 2 • • The city has done nothing to discourage these complaints. Much Tess follow up with this behavior and report all malicious complaints.The city manager and you should have reports in your files and include the information at every meeting. You consistently did not report these acts against us. Now you know and what will the city do to protect us. Judith Hassoldt Page 2 of 2 • • Monday, November 2, 2015 10:06:19 AM Pacific Standard Time Subject: Re: malious complaint Date: Thursday, October 1, 2015 4:29:32 PM Pacific Daylight Time From: Yolanta Schwartz <ys@cityofrh.net> To: Judith Hassoldt <hassoldt@earthlink.net> CC: Ray Cruz <rcruz@cityofrh.net> Mr. and Mrs. Hassoldt Thank you for this additional statement; however, the City will be taking no further action regarding this incident because we do not believe that the information provided shows improper conduct on the part of Mr. Cardenas. Yolanta Yolanta Schwartz Planning Director City of Rolling Hills 2 Portuguese Bend Road, Rolling Hills, CA 90274 310 377-1521 F: 310-377-7288 This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message In error, please advise the sender by reply email and delete the message. WARNING: uter viruses can be e-mail. The presence of virumses. The CITY OF ROLLING H LLS accepts no liability for any damagent should caused by any virthis e-mail and us transmitted battachments ythise- mail. From: William Hassoldt <HassoldttDearthiink.net> Date: Wednesday, September 30, 2015 4:29 PM To: Yolanta Schwartz <vsttcityofrh.net> Subject: malious complaint Yolanta You new planning commissioner is not up the the job. At Tues.10:11am the Gas Company pulled into #15. Said their is a gas teak reported on this property. He was recorded the entire time.visit. We facilitated his poking thg ground of the entire parcel. He was throughout the barn etc and finished the job all the while taped and recorded. He was satisfied and found no leak.He then said he was reporting to the complainant and went to the house at 13 to report to Sean that no leak was found. Note this entire event is taped an recorded. Judith Hassoldt Page 1 of 1 • • Monday, November 2, 2015 10:12:33 AM Pacific Standard Time Subject: Re: false complaints Date: Friday, October 30, 2015 3:44:33 PM Pacific Daylight Time From: Judith Hassoldt <hassoldt@earthlink.net> To: Yolanta Schwartz <ys@cityofrh.net> Yolanta please forward this to Dr Black Dr Black I have re read my anger with Shawn Cardenas and we all can see I was angry. Their is a history that began three year ago when we bought our property. The history of complaints with the RHCA began immediately. Each was investigated by Kathryn Bishop and found to be unfounded. The recent history of complaints with the city speak for themselves. All are petty problems and we have not retaliated. We have boundaries and mind our business. However, complaints get old and reaching to the gas company is over the top. Especially on a field trip day with the Planning Commission. And the gas call arriving shortly after io:ooBut their is a limit to our patients. The gas man checked the entire lot! Frankly whether we on at the property or not, nothing is a surprise. Citizens, neighbors, all of us should have a basic sense of peacefulness that we haven't been able to enjoy. Obviously I was and am now chilled by his neighborly skills. After 31 years of residency and many associations with the Council and Planning Commissions we have seen the dedication it takes to serve and be fair. At the end of the day we should be good neighbors and citizens. Then those that accept the call to serve should take this attitude with them as they solve issues that come up in all our daily lives. Thank you for your concern, Judith Hassoldt Original Message To: William Hassoldt Sent: Friday, October 30, 2015 9:53 AM Subject: FW: false complaints Mrs. Hassoldt, here is one of the email exchanges between you and me. Yolanta Schwartz Planning Director City of Rolling Hills 2 Portuguese Bend Road, Rolling Hills, CA90274 310 377-1521 F: 310-377-7288 This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom It is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Yolanta Schwartz <vsOcitvofrh.net> Date: Tuesday, September 29, 2015 7:29 AM To: William Hassoldt <HassoidtPearthlink.net> Page 1 of 3 lJ • • Subject: Re: false complaints Mr. and Mrs. Hassoldt; We looked into your allegation that Commissioner Cardenas has asserted false complaints against you, and we have determined that the allegation is unsubstantiated. The incident that you described involving a gas company inspection was initiated by Mr. Cardenas, but in connection with an issue that he discovered on his property. The gas company responded to his request, inspected his property and addressed the concern without any threat of shutting off gas to your property. With respect to your development application, Mr. Cardenas recused himself from the Planning Commission's consideration of your project due to proximity of his property to yours and expressed his opinions regarding the project during public comment, and both actions are consistent with the law. Therefore, we were unable to substantiate your allegations of harassment or false complaints. Thank you Yolanta Schwartz Planning Director City of Rolling Hills 2 Portuguese Bend Road, Rolling Hills, CA 90274 310 377-1521 F: 310-377-7288 This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: William Hassoldt <HassoldtPearthlink.net> Date: Wednesday, September 23, 2015 1:13 PM To: Yolanta Schwartz <vstelcitvofrh.net> Subject: false complaints Yolanta Yesterday On Tuesday 22 2015 10arn a member of the Planning Commission Shawn Cardenas called. the Gas Company and reported a gas leak on our property that was overwhelming on his little easement.This is where the electric pole Is. This is where we will not cut trees until pole is removed. The gas has company raced out to the property and tested the total property..No air leak any where.Thank fully our gardener was there or the gas meter would have been shut off. Had we know about this we would have brought it up at our meeting. This is a sick neighbor and Planning Commissioner? This is a pattem by Shawn to use his position within the city to harass his neighbor.Most residents consider him in especial' position within this city as a commissioner!! We want something done at the city. We are being flooded with false malicious complaints. I want to hear from the city. I want Shawn reported to the city council and the commission immediately. Our property rights and the ability to enjoy our property is being withheld from us. There are laws and fines for this behavior. The city has rewarded him with a city position allowing him to plot against our property rights. He claimed the sun room was not on the property when you knew,the real estate broker,knew and certainly we knew what we bought. The city should not have put him in a place of important as he is a criminal.. The complainants are using the city and other agencies with the city's help and encouragement to delay our simple project. The city has done nothing to discourage these complaints. Much less follow up with this behavior and report all malicious complaints.The city manager and you should have reports in your files and include the information at every meeting. You consistently did not report these acts against us. Now you know and what will the city do to protect us. Page2of3 I • Judith Hassoldt Page 3 of 3 • • Monday, November2, 2015 10:03:55 AM Pacific Standard Time. Subject: Fwd: Order Confirmation: View Service Order Details Date: Monday, September 28, 2015 12:36:42 PM Pacific Daylight Time From: Sean Card <seancard@yahoo.com> To: Shahiedah Coates <scoates@localgovlaw.com> Sent from my iPhone Begin forwarded message: From: SoCalGas <customerservicePsocaleas.com> Date: September 22, 2015 at 7:50:01 AM PDT To: seancardPvahoo.com Subject: Order Confirmation: View Service Order Details Reply -To: customerservicePsocaleas.com Dear Sean Cardenas, Your request for service with Southern Califomia Gas Company (SoCalGas®) has been received and scheduled. Confirmation number. 139431848/ Bill Account:'50160 Access your service order details through My Account in order to view or cancel this request. With My Account you can: • Request a service visit to your home m Pay your bill and view up to two years of your account history and much more! Visit SoCalGas.corri for useful information on: • Money -saving rebates • Bill assistance programs e Important safety tips, and more. Page 1 oft • • ge-gt Rafiew, qeek INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No:: 7-D Mtg. Date: 11/09/15 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: RAYMOND R. CRUZ, CITY MANAGER , '(..-' SUBJECT: CONSIDERATION OF THE REAPPOINTMENT OF THE INCUMBENT PLANNING AND TRAFFIC COMMISSIONERS TO A FOUR-YEAR TERM COMMENCING ON JANUARY 1, 2016. DATE: NOVEMBER 9, 2015 ATTACHMENTS: Letters of Interest RECOMMENDATION Re -appoint Sean Cardenas and Brad Chelf to the Planning Commission and the re- appointment of Val Margeta and V'Etta Virtue to the Traffic Commission. BACKGROUND The terms of Planning Commissioners Sean Cardenas and Brad Chelf and Traffic Commissioners Val Margeta and V'Etta Virtue will expire in January 2016. As such, in September 2015, upon direction from the City Council, the City began advertising for letters of interest from residents desiring to serve on both Commissions. The notice of the opportunities was included in the City newsletter and posted at City Hall for over 30 days. In response to the notice, incumbent Planning Commissioners Sean Cardenas and Brad Chelf submitted letters expressing interest in continuing to serve on the Planning Commission; and incumbent Commissioners Val Margeta and V'Etta Virtue submitted letters expressing interest in continuing to serve on the Traffic Commission. No other letters of interest were received. • • NOTIFICATION The incumbent Commissioners have been advised that the City Council will be considering their reappointment at its meeting of November 9, 2015. CONCLUSION It is recommended that the City Council re -appoint the incumbent Commissioners to the Planning Commission and Traffic Commission for a four-year term commencing on January 1, 2016 or provide other direction to staff. RC:hl Appointment-PC-7C-report.docx S • Friday, September 11, 2015 7:28 AM Subject: Planning Commission Re -Appointment Consideration Date: Thursday, September 10, 2015 5:52 PM From: Sean Cardenas <seancard@yahoo.com> Reply -To: Sean <seancard@yahoo.com> To: "hluce@cityofrh.net" <hluce@cityofrh.net> Cc: "Raymond R. Cruz" <rcruz@cityofrh.net>, Yolanta Schwartz <ys@cityofrh.net> Heidi, SEP 11 2015 City of Rolling Hills By ._ I would like to be considered for re -appointment to the Planning Commission. Since I just recently went through the interview process to be appointed for this unexpectedly short term, I would hope it is not necessary to do that again. I look forward to the Personnel Committee's recommendation. Regards, Sean Cardenas 13 portuguese Bend Road Page 1 of 1 • Wednesday, October 7, 20 16:52 AM Pacific Daylight Time Subject: (none) Date: Wednesday, October 7, 2015 7:03:15 AM Pacific Daylight Time From: Chelf, Brad @ Beverly Hills <Brad.Chelf@cbre.com> To: Yolanta Schwartz <ys@cityofrh.net> Yolanta Please consider this my official notice that I am submitting my name for consideration by the city counsel to be considered for one term on the planning commission. All the best Brad Sent from my iPhone ECM/ OCT 01<E City of Railing Hiis By Page 1 of 1 S VAL MARGETA, M.D. DIPLOMATE AMERICAN BOARD OF INTERNAL MEDICINE & GERIATRICS 1-0 w C-45-0-kaLeLeA_) v‘ r jl.., .� j `'D *'e' 11/40-0 N1 SEP 10 2015 City of Roiling Hills By 3400 LOMITA BLVD., SUITE 501,TORRANCE, CA 90505 • TEL (310) 257-0860 / FAX (310) 257-0856 V'Etta Virtue 4 Maverick Lane - Rolling Hills, California 90274 310-377-5413 October 15, 2015 Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Members of the City Council, ky In response to your letter of September 2, 2015, I am very interested in continuing my service on the Traffic Commission for another four-year term. It has been an honor for me to have served in this capacity for so many years and I thank you for that opportunity. The Committee has made many safety improvements to our roads in the years I have been a member, and I have been an active participant in those decisions. I would be happy to review those changes with you, if you would like more details. This is one area where I think my years of service are helpful; as I do remember when, how, and why many of these changes were made. This allows me to bring continuity to the Committee as new members are added, who do not know what has been accomplished, and there are no other members who know the background. We love the rural nature of Rolling Hills, but this does present a challenge as we must find the best ways for the safe use of our roads and adjacent areas for all residents, including pedestrians, horses, dogs, cats, wild animals, as well as cars and trucks. I would be pleased to continue my service on the Committee if this is your choice, and I thank you for your consideration. Sincerely, V'Etta Virtue • • Czty f f2ll.g INCORPORATED JANUARY 24, 1957 September 2, 2015 Mr. Brad Chelf 59 Crest Road East Rolling Hills, CA 90274 Dear Mr., self, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2016, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission by October 21, 2015. The letter should be sent to: Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. The City Council will consider your request along with any other letters of interest received from members of the community. If necessary, the City Council Personnel Committee will conduct interviews and subsequent to the interviews, a recommendation will be made to the City Council for the appointment of a Commissioner. Upon receiving the Personnel Committee's recommendation, the City Council will make an appointment for the next four-year term, which will expire in January 2020. If you have any questions about the appointment process, please don't hesitate to call me at 310-377-1521. Sincerely, at Heidi Luce City Clerk HL 09-02-15pc-tc-reappt-ltr.docx cc: Mayor and City Council Raymond R. Cruz, City Manager Yolanta Schwartz, Planning Director Printed on Recycled Paper City • • EleolP,.g iwI, INCORPORATED JANUARY 24, 1957 September 2, 2015 Mr. Sean Cardenas 13 Portuguese Bend Road Rolling Hills, CA 90274 Dear Mr. Car enas, 0iJ NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning Commission. Your service to the City through your contributions to the Planning Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2016, your term on the Planning Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission by October 21, 2015. The letter should be sent to: Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. The City Council will consider your request along with any other letters of interest received from members of the community. If necessary, the City Council Personnel Committee will conduct interviews and subsequent to the interviews, a recommendation will be made to the City Council for the appointment of a Commissioner. Upon receiving the Personnel Committee's recommendation, the City Council will make an appointment for the next four-year term, which will expire in January 2020. If you have any questions about the appointment process, please don't hesitate to call me at 310-377-1521. Sincerely, 48111,Cei Heidi Luce City Clerk HL 09-02-15pc-tc-reappt-ltr.docx cc: Mayor and City Council Raymond R. Cruz, City Manager Yolanta Schwartz, Planning Director Printed on Recycled Paper st aiRallewf qez INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310)377-1521 FAX (310) 377-7288 Agenda Item No.: 3-E Mtg. Date: 08/10/15 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: HEIDI LUCE, CITY CLERK C0 THRU: RAYMOND R. CRUZ, CITY MANAGER SUBJECT: REVIEW AND APPROVAL OF THE PLANNING/TRAFFIC COMMISSION RECRUITMENT/APPOINTMENT TIMELINE FOR TERMS EXPIRING IN JANUARY 2016. DATE: AUGUST 10, 2015 ATTACHMENTS: List of expiring Planning/Traffic Commission terms Timeline for recruitment/appointment process Sample Letter to be sent to incumbent Planning/Traffic Commissioners Notice to be posted at City Hall (Maddy Act Notice) RECOMMENDATION It is recommended that the City Council review the attached timeline for Planning/Traffic Commissioner recruitment/appointments and direct staff if any changes are desired. DISCUSSION Attached you will find a list of the Planning and Traffic Commissioners whose terms will expire in January, 2016. The list also identifies the date of their original appointment. The Commission appointment process for filling the expiring terms calls for the incumbents and public to be informed of the Commission openings prior to the expiration of the Commission term. • • As noted in the attached timeline, staff proposes to send letters to each incumbent advising them of the process for being considered for re -appointment; as well as post the notice at City Hall and advertise the openings in the City Newsletter on September 9, September 23 and October 7. The proposed timeline is designed so that the appointments can be made before the terms of the incumbents expire and without conflicting with upcoming holidays. It also provides for six weeks of pubic notification. Once letters of interest for serving on the Commissions are received, staff will schedule candidate interviews with City Council Personnel Committee as necessary. It is requested that the City Council advise and direct staff if any changes are desired. If no changes are desired, the City Council may receive and file this report. HL CommissionAppts-Regular.docx (;) Attachment 1 List of Expiring Commission Terms (January, 2016) Name Commission Date of Original Appointment Sean Cardenas Planning Commission 6/8/15 Brad Chelf Planning Commission 4/26/10 Val Margeta Traffic Commission 9/23 / 96 V'Etta Virtue Traffic Commission 4/13 / 83 CO • i ti Attachment 2 Planning/Traffic Commission Appointment Timeline August 10, 2015 City Council reviews appointment timeline and directs changes as necessary September 2, 2015 Letters mailed to incumbents advising of Commission re- appointment process September 9, 2015 Local Appointment List posted at City Hall September 9 & 23 and October 7, 2015 Notice of Planning/Traffic Commission Member recruitment in City Newsletter October 21, 2015 Due date for letters of interest in serving on Planning/ Traffic Commission TBD (Last week of Oct/ First week of Nov) City Council Personnel Committee interviews Commission candidates (Pieper/Dieringer) November 9, 2015 City Council appoints Commission Members for terms beginning in January 2016 December 2015 Staff conducts orientation for any new Commission Members O • Attachment 3 Letter template sent to incumbent Commissioners September 2, 2015 Name Address Rolling Hills, CA 90274 Dear (name), On behalf of the City Council, I am writing to thank you for your on -going commitment and support of the community by serving on the Planning (or 'Traffic) Commission. Your service to the City through your contributions to the Planning (or Traffic) Commission have helped shape and maintain the unique and special character of Rolling Hills. In January 2016, your term on the Planning (or Traffic) Commission will expire. As such, to be considered for re -appointment, it is necessary that you forward a letter expressing your continuing interest in serving on the Commission by October 21, 2015. The letter should be sent to: Rolling Hills City Council, 2 Portuguese Bend Road, Rolling Hills, CA 90274. The City Council will consider your request along with any other letters of interest received from members of the community. If necessary, the City Council Personnel Committee will conduct interviews and subsequent to the interviews, a recommendation will be made to the City Council for the appointment of a Commissioner. Upon receiving the Personnel Committee's recommendation, the City Council will make an appointment for the next four-year term. If you have any questions about the appointment process, please don't hesitate to call me at 310-377-1521. Sincerely, Heidi Luce City Clerk HL 09-02-15pc-tc-reappt-itr.docx cc: Mayor and City Council Raymond R. Cruz, City Manager Yolanta Schwartz, Planning Director C-) • &4 Raaef get4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 PLEASE POST City of Rolling Hills Local Appointments List of Positions on City Commissions for Calendar Year 2016 This list is prepared pursuant to Government Code § 54972 to inform residents of the City of Rolling Hills regarding opportunities that exist for appointment to City Commissions in calendar year 2016. A. Appointive Terms. The following is a list of all positions on the City's Planning and Traffic Commissions for which the terms of office expire in 2016 and for which the City Council will be appointing or reappointing persons to fill those positions: PLANNING COMMISSION (4 -year term) Position/Name of Incumbent Last Appt. Date Term Exp. Sean Cardenas 6/8/15 1/1/2016 Brad Chelf 1/1/12 1/1/2016 The necessary qualification to be a member of the Planning Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal code § 2.20.025). TRAFFIC COMMISSION (4 -year term) Position/Name of Incumbent Val Margeta V'Etta Virtue Last Appt. Date 1/1/12 1/1/12 Term Exp. 1/1/2016 1/1/2016 The necessary qualification to be a member of the Traffic Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal Code § 10.08.010). B. List of Board, Commissions and Committees The Planning Commission and Traffic Commission are the only permanent Commissions or Committees of the City of Rolling Hills. All members of these bodies are appointed by the City Council and all serve at the pleasure of the City Council. The qualifications for the Planning Commission and Traffic Commission are listed in part A of this List. Prepared this 9th day of September 2015. By: Heidi Luce Title: City Clerk C14 ofieoee.ng. JUL INCORPORATED JANUARY 24, 1457 Certificate of Appointment State of California } County of Los Angeles I §§ City of Rolling .Mills } I, 3�eidi Luce, City Clerk of the City of Rolling 3fills, County of Los .iingetes, State of California, do hereby certify, that at a regular meeting of the City Council of said City held on the 8th day of June, 2015, Sean Cardenas was officially appointed as a 3vlember of the TCanning Commission as shown by the Minutes of the City Council now of record in my office. I affix my hand and official seal this 16th day of June 2015. 3-feidi Luce City Clerk • • City `lellne INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 July 2, 2015 Mr. Sean Cardenas 13 Portuguese Bend Road Rolling Hills, CA 90274 Dear Mr. ardenas, iV"'A) Congratulations again on your appointment as a Member of the City of Rolling Hills Planning Commission. Enclosed please find a Certificate of Appointment memorializing your appointment to the Planning Commission. We are looking forward to working with you. Please let us know if you have any questions or if there is anything we can do to be of assistance. Sincerely, Heidi Luce City Clerk HL 07-02-15Appoi n tmen tPC_Cardenas.docx Enclosures (1) Printed on Recycled Paper • . City of i oiiin i _Willa INCORPORATED JANUARY 24, 1957 Certificate of Appointment i _ l State of California } County of Los .Angeles } §§ City of Rolling Hilts } I, 3feidi Luce, City Clerk of the City of Rolling 3 -fills, County of Los .Angeles, State of California, do hereby certify, that at a regular meeting. of the City Council of said City held on the 8th day of June, 2015, Sean Cardenas was officially appointed as a 3vlemter of the Planning Commission as shown by the 3vlinutes of the City Council now of record in my office. I affix my hand and official seal this 16th day of June 2015. 3-feidi Luce City Clerk City 01,4' //in, 3 INCORPORATED JANUARY 24, 1957 JEFF PIEPER Mayor BEA DIERINGER Mayor Pro Tem JAMES BLACK, M.D. Councilmember LEAH MIRSCH Councilmember PATRICK WILSON Councilmember June 10, 2015 Mr. Sean Cardenas 13 Portuguese Bend Road Rolling Hills, CA 90274 Dear Mr. Cardenas, Congratulations! NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 At its meeting of June 8, 2015, the City Council appointed you to serve on the Rolling Hills Planning Commission effective June 16, 2015, to server the remainder of a term vacated by Leah Mirsch when she was elected to the City Council. Councilmember Mirsch as the City Council liaison to the Planning Commission, along with all of us on the City Council, are available as a resource and to answer questions. At your earliest convenience, please call the City Manager, Ray Cruz, to schedule an orientation to the responsibilities and operations of the Planning Commission. Again, we are pleased to welcome you onto the Planning Commission and look forward to working with you. Sincerely, Jeff Pieper Mayor JP:h1 06-10-15PCAppt-ltrs.docx c: Rolling Hills City Council Printed on Recycled Paper Cite • • /e0llinyJ41/1 INCORPORATED JANUARY 24, 1957 JEFF PIEPER Mayor BEA DIERINGER Mayor Pro Tern JAMES BLACK, M.D. Councilmember LEAH MIRSCH Councilmember PATRICK WILSON Councilmember June 10, 2015 Ms. Jana Cooley 9 Chuckwagon Road Rolling Hills, CA 90274 Dear Ms. Cooley, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 Thank you very much for your letter of interest and desire to serve on the Planning Comlission. We appreciate your interest in serving the community. Choosing one person among the applicants for the Planning Commission was very difficult. Each candidate has excellent qualifications and experience along with a history of involvement in City affairs. In turn, I regret to inform you that you were not selected at this time. We hope you will continue to stay involved in City affairs and look forward to working with you on other projects. Sincerely, Jeff Pieper Mayor JP:hi 06-10-15PCAppt-Itrs.docx c: Rolling Hills City Council Printed on Recycled Paper Y • • City O /'O//t1Z.i �i1L.'3 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF 90274 (310) 377-1521 FAX: (310) 377-7288 JEFF PIEPER Mayor BEA D!ERINGER Mayor Pro Tem JAMES BLACK, M.D. Councilmember LEAH MIRSCH Councilmember PATRICK WILSON Councilmember June 10, 2015 Mr. Steve Johnson 7 Middleridge Lane North Rolling Hills, CA 90274 Dear Mr. Johnson, Thank you very much for your letter of interest and desire to serve on the Planning Commission. We appreciate your interest in serving the community. Choosing one person among the applicants for the Planning Commission was very difficult. Each candidate has excellent qualifications and experience along with a history of involvement in City affairs. In turn, I regret to inform you that you were not selected at this time. We hope you will continue to stay involved in City affairs and look forward to working with you on other projects. Sincerely, Jeff Pieper Mayor JP:hl 06-10-15PCApp t -1 t rs. d ocx c: Rolling Hills City Council Printed on Recycled Paper • • I'Lt1U /e0/L4nv jlitZ INCORPORATED JANUARY 24, 1957 JEFF PIEPER Mayor BEA DIERINGER Mayor Pro Tern JAMES BLACK, M.D. Councilmember LEAH MIRSCH Councilmember PATRICK WILSON Councilmember June 10, 2015 Mr. John Nunn 1 Crest Road West Rolling Hills, CA 90274 Dear Mr. Nunn, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 Thank you very much for your letter of interest and desire to serve on the Planning Commission. We appreciate your interest in serving the community. Choosing one person among the applicants for the Planning Commission was very difficult. Each candidate has excellent qualifications and experience along with a history of involvement in City affairs. In turn, I regret to inform you that you were not selected at this time. We hope you will continue to stay involved in City affairs and look forward to working with you on other projects. Sincerely, eff Pieper Mayor JP:hl 06-10-15PCAppt-1 trs.docx c: Rolling Hills City Council Printed on Recycled Paper • • City o eolling %L� INCORPORATED JANUARY 24, 1957 v JEFF PIEPER Mayor BEA DIERINGER Mayor Pro Tern JAMES BLACK, M.D. Councilmember LEAH MIRSCH Councilmember PATRICK WILSON Councilmember June 10, 2015 Mr. Jack Smith 12 Johns Canyon Road Rolling Hills, CA 90274 Dear Mr. Smith, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 Thank you very much for your letter of interest and desire to serve on the Planning Commission. We appreciate your interest in serving the community. Choosing one person among the applicants for the Planning Commission was very difficult. Each candidate has excellent qualifications and experience along with a history of involvement in City affairs. In turn, I regret to inform you that you were not selected at this time. We hope you will continue to stay involved in City affairs and look forward to working with you on other projects. Sincerely, Jeff Pieper Mayor JP:hl 06-10-15 P CA pp t -1 trs. d ocx c: Rolling Hills City Council Printed on Recycled Paper C1ty f leo f!•,.y INCORPORATED JANUARY 24, 1957 JEFF PIEPER Mayor BEA DIERINGER Mayor Pro Tem JAMES BLACK, M.D. Councilmember LEAH MIRSCH Councilmember PATRICK WILSON Councilmember June 10, 2015 Mr. Steven Wheeler 38 Portuguese Bend Road Rolling Hills, CA 90274 Dear Mr. Wheeler, NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 Thank you very much for your letter of interest and desire to serve on the Planning Commission. We appreciate your interest in serving the community. Choosing one person among the applicants for the Planning Commission was very difficult. Each candidate has excellent qualifications and experience along with a history of involvement in City affairs. In turn, I regret to inform you that you were not selected at this time. We hope you will continue to stay involved in City affairs and look forward to working with you on other projects. Sincerely, Jeff Pieper Mayor JP:hl 06-10-15PCAppt-1 trs.docx c: Rolling Hills City Council Printed on Recycled Paper • • i -rf Rafiewf qice4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 9-A Mtg. Date: 06/08/15 TO: HONORABLE MEMBERS OF THE CITY COUNCI FROM: CITY COUNCIL PERSONNEL COMMITTEE Mayor Jeff Pieper Mayor Pro Tem Bea Dieringer SUBJECT: REPORT FROM THE PERSONNEL COMMTTEE AND CONSIDERATION OF APPOINTMENTS TO THE PLANNING COMMISSION AND TRAFFIC COMMISSION. DATE: JUNE 8, 2015 ATTACHMENTS: Letters of Interest (10 total in alphabetical order) Email from Pamela Reis Email from James Aichele RECOMMENDATION Appoint Sean Cardenas who is the Personnel Committee's recommendation to the Planning Commission to fill the unexpired term created when Councilmember Mirsch was elected to the City Council; and appoint Rodger Hawkins who is the Personnel Committee's recommendation to the Traffic Commission to fill the unexpired term created when Councilmember Wilson was elected to the City Council. The existing terms will expire in January 2016 and January 2017 respectively, but the appointees would be eligible for reappointment during the recruitment process for the expiring terms. BACKGROUND Based on the results of the recent election, vacancies were created on both the Planning Commission and Traffic Commission. As such, staff began the recruitment process by posting the vacancy notice and City Hall and notifying residents of the vacancies via the Citywide newsletter during the month of April. As a result, a total of 10 letters of interest were received and over the last two weeks, the Personnel Committee conducted interviews with all of the candidates. • • DISCUSSION The Personnel Committee was fortunate to have received many letters of interest and to have had the opportunity to interview many qualified applicants. Each applicant had specific experiences and perspectives that would serve the City well and constructively contribute to the decisions and tasks of the Planning or Traffic Commission. In alphabetical order, the following residents submitted letters of interest for serving on the Planning/Traffic Commission; the letters of interest submitted are attached. Planning Commission James Aichele Sean Cardenas Jana Cooley Steve Johnson John Nunn Pamela Reis Jack Smith Steven Wheeler Traffic Commission Ralph Black Roger Hawkins Pamela Reis The City Council Personnel Committee met four times starting on April 27, 2015 and ending on May 6, 2015 to interview applicants for the City of Rolling Hills Traffic Commission and Planning Commission. During the interviews, all the applicants demonstrated a commitment to the community, a desire for preserving the community's character, and an interest in "giving back" to the City. However, since their interviews, both Pamela Reis and Jim Aichele sent emails that indicated they have removed themselves to be considered for the Planning Commission. But Pamela Reis still wanted to be considered for the Traffic Commission. After discussing all the candidates' qualifications after its last meeting on May 6th, the Committee members needed more time to deliberate to make a final decision. It was decided the next meeting to discuss the candidates would happen on May 11th before the City Council meeting. However, the Personnel Committee did not come to a decision at this meeting also. Therefore, another Personnel Committee meeting occurred on June 3rd to discuss the candidates' qualifications. At this meeting, the Personnel Committee came to a recommendation for both Commissions — Sean Cardenas for the Planning Commission and Rodger Hawkins for the Traffic Commission. NOTIFICATION The recommended applicants for the Planning and Traffic Commission will be advised of the Personnel Committee's decision and the other candidates will be provided the staff report and be informed that the City Council will be considering the appointments at its meeting of May 11, 2015. CONCLUSION It is recommended that the City Council make the appointments to the Planning Commission and Traffic Commission as recommended by the Personnel Committee or as determined by a majority of City Council. It is further recommended that under the Mayor's signature, a letter be sent to the applicants not selected encouraging their application in the future. RC:hl Commission Appointment-report.docx • . THIS PAGE INTENTIONALLY LEFT BLANK @ • • APR 22215 City of Rolling Hills James Aichele 14 Crest Road West Rolling Hills, CA 90274 310-541-5413 By The City Council of Rolling Hills, I would like to be considered for the open position on the City's Planning Commission. I have lived in the city now for 14 years and have attended numerous City Council, Planning Commission, & Association Meetings giving me a good understanding of how the city works. I also have the time to invest in doing the job properly. I do understand that if selected for this position, all decisions or recommendations made in this position must be based upon the City's Municipal Code. Respectfully, James H. Aichele APR .2 City of Rolling Hills By Ct H Q2_ seLtict J. RALPH BLACK, M.D. 36 SADDLEBACK ROAD ROLLING HILLS, CALIFORNIA 90274 (310)377-1791 sff-e- 4,Jr &5") 4JuLf, cak Ki-cA �fi� te-A/A R'a-cA Subject: Re: Planning Commission Opening - Cardenas Date: Thursday, April 16, 2015 2:47 PM From: Raymond R. Cruz acruz@dtyofrh.net> To:Sean seancard@yahao.com> Cc "hluce@dtyofrh.net" <hluce@dtyofrh.nett Good afternoon Mr. Cardenas, APR 1 6 MI5 City of Rolling Hilis By__ Thank you for showing interest in becoming a Planning Commissioner for the City of Rolling Hills. I will forward your information to the City Clerk and you will receive a formal acknowledgement of your interest via a letter. We will also let you know when your interview for the position will be with the City Council Personnel Committee. Please feel free to contact me if have any questions about the position or the process. Sincerely, Ray Raymond R. Cruz City Manager City of Roping Hills 2 Portuguese Bend Road, Roping Hills, CA90274 310 377-1521 F: 310-377-7288 This Is a transmission from the City of Roikrg Hats. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it Is addressed. If the reader dads message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in enor, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruuses. The CITY OF ROLLING HILLS acts no lability for any damage caused by any virus transmitted by this e-mail. From: Sean <seancard@yahoo.com> Reply -To: Sean <seancard@yahoo.com> Date: Thursday, April 16, 2015 at 9:41 AM To: Raymond Cruz <rcruz@cityofrh.net> Subject: Planning Commission opening - Cardenas Ray, I'd like to be considered for the opening on the City Planning Commission. I've been a Rolling Hills resident for about 12 years now, initially on Georgeff and at our current residence on Portuguese Bend. I love what the City represents to the owners and would like to be a part of managing that for the years to come. I have experience dealing with panning issues in both Rolling Hills and as a current Board Member at a similar (gated) Community Association in Lake Arrowhead. In both locations I've dealt with building approvals, easement management, utility under -grounding and a host of situations that require a level headed approach to contentious issues. Please let me know what is required for consideration. I look forward to working with you. Regards, Sean Cardenas (310) 880-3433 0 April 2, 2015 Honorable Mayor and Members of the City Council, I would like to take this opportunity to express my interest in applying for the upcoming vacancy on the Rolling Hills Planning Commission. APR 2 2 2 i5 City of Rolling Hills By My husband and 1 purchased our property in May 2010, and 1 spent the next two years working with our architect and general contractor on planning, permitting and implementation of a major remodel of the residence until we moved into our home in March of 2012. Although I am relatively new to the community, I have grown to appreciate the unique nature of Rolling Hills. T am interested in working to maintain the beautiful rural environment specified in the General Plan, while at the saute time recognizing the individual characteristics of each property. 'merely. na Cooley Chuckwagon Road Rolling Hills. CA 00273 310 377-3809 janascooley@yahoo.com • S April 21, 2015 Steve Johnson 7 N Middleridge Lane 310-489-4664 4 ..' ZIri%Sf APR 222015 City of Rolling Hills By Dear Yoianta, Please submit my name for the Rolling Hills planning commissioner opening. Qualifications: I have been a resident of the city of Rolling Hills for the past 18 years. Licensed Real Estate Broker for over 30 years Licensed general contractor for 5 years Why I want to be on the planning commission: I believe that with my past experience I can bring a fair and balanced understanding to the planning commission approval process; at the same time, enforce Rolling Hills planning rules and set -back requirements with the mind set to maintain the uniqueness and beauty of this great city we call home. The skills and experience I gained in the private sector could be put to use serving the people of Rolling Hills. Steve A. Johnson %. f'- bf Asset Management Steve A. Johnson C.E.O. Nations/ AEC, Marketing Services 22700 Crenshaw Blvd. Torrance, CA 90505 Direct: (424) 203-7676 Fax: (424) 203-3050 steve@precisionamc.com www.precisionamc.com TY 04/19/2015 11:57 FAX Rik 971804/19/2015 12:35 HAWKINS 3103777288 ROLLING HIILS 001/001 TO: City of Roiling Hills RE: Traffic Commission Vacancies DATE: April 18, 2015 APR -2 2015 City of Roiling Hills By Asa Rolling Hills' resident for 28 -years, may I take this opportunity to express my interest in filling one of the vacancies on the Traffic Commission. My interest in and qualifications for service on the Traffic Commission stems from a background In law enforcement and law practice. I was employed by the Los Angeles County Sheriffs Department for nine years. I was first assigned to Lennox Station where, I worked bath patrol and traffic accident enforcement. I was then assigned, as a Sergeant, for six years, to Department Administration, in Los Angeles, working directly for a Division Chief and Sheriff Peter J. Pitchess, My duties included liaison with contract cities and administering the Department's Contract Cities Law Enforcement Program. After graduating from UCLA School of Law, In 1969, I resigned from the Sheriffs Department and entered private law practice as a civil litigator. During the next 40 -years, I became a partner in three prominent Los Angeles firms. Part of my practice has Involved representing litigants — both plaintiffs and defendants -- in motor 'vehicle accident cases. For the past 20 -years, 1 have also worked as a private mediator and arbitrator. My years of law enforcement and civil ligation experience qualify me to deal with issues relating to traffic safety, in terms of Vehicle Code enforcement; accident investigation; and litigating motor vehicle accident cases resulting from driver negligence, motor vehicle product defects, and road and highway design deficiencies, This background, training and experience should prove beneficial in helping me, if selected, to help the Traffic Commission improve the safety of our City's streets, which is a subject in which I have a keen Interest. Respectfully submitted, oger E, Hawkins 37 Crest Road West Roiling Hills, CA 90274 John Nunn 1 Crest Road West Rolling Hills, CA 90274 4/22/15 City Council, City of Rolling Hills 2 Portuguese Bend Rd. Rolling Hills, CA 90274 max. F� � �� :�' ,i•A-`S 4�-`-7p.1�, APR 2 2 C15 City of Rolling Hills By Subject: Rolling Hills Planning Commission Gentlemen, I would be interested in serving on the Rolling Hills Planning Commission. Our family has lived here since 1950 and in fact nothing has been done to our property since 1950. My only motivation is to help maintain Roiling Hills as the same wonderful place and has been since 1936. Rolling Hills is a unique residential community with a rural character close to the Los Angeles Metropolitan Area. Instead of becoming more like Beverly Hills or Palm Springs, I believe Rolling Hills should stay as it was originally intended. Your consideration for my serving on the Rolling Hills Planning Commission would be greatly appreciated. Sincerely, John Nunn Resume John Nunn 1 Crest Road West, Rolling Hills, CA 90274 john nunn cox.net; Tel: 310-541-2689; Fax: 310-541-8299 Objective: Representation of a product line which complements existing products and customers. Experience: President, J.H. Nunn Associates, Manufacturer's Representative 1978- Present jhnunn.com; selling fabricated metal, plastic and material handling products to industrial, aerospace and military customers. National Sales Manager, Enviropak, Inc. 1973-1977 Material handling and fluid power products. Manager New Product Development, Martin Marietta Aluminum. 1970-1973 Assistant Vice President, Unionamerica Inc. 1969-1970 Financial management. Market Planner, Dart Industries Inc. 1966-1969 Marketing and merchandise planning. Education: University of Southern Califomia, Finance Studies University of Michigan, M.B.A. Marketing, (Cum Laude) Cornell University, A.B. Economics Professional Affiliations: Chairman Design & Development Section, Packaging, Handling & Transportability Division, American Defense Preparedness Association. Vice President Southern California Division, Society of Packaging and Handling Engineers. Member- National Institute Packaging Handling & Logistics Engineers. Member- Manufactures Agents National Association. Athletic Achievements: Olympic Games, Montreal -Men's Rowing Coach Olympic Games, Mexico- Bronze Medal, Rowing Pan American Games, Columbia- Bronze Medal, Rowing Pan American Games, Winnipeg- Silver Medal, Rowing Two Time National Collegiate Champion, Cornell University- Rowing Member Cornell University Athletic Hall of Fame PAMELA PETRE REIS x Wagon Lane lt�a�lling Hills, California 90274 City of Rolling Hills By April 7, 2015 City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Re: Commissioner Vacancies To whom it may concern: I would like to be considered to fill either the vacancy on the Planning Commission or the vacancy on the Traffic Commission. I understand there is a personnel committee, so please let the committee know of my interest in either of these two positions. Res c y, 1113 Pamela P. Reis 1 Wagon Lane Rolling Hills • • Rolling Hills City Council 2 Portuguese Bend Road Rolling Hills, CA 90274 Dear Councilmembers: April 22, 2015 My name is Jack Smith. My wife, Anne, and I live at 12 Johns Canyon Road. This letter is to express my interest in serving on the Planning Commission. Our family has lived in the Palos Verdes area for over 16 years - four years in Rolling Hills Estates, ten years in Rancho Palos Verdes and now, two years in Rolling Hills. We feel truly blessed to live here and would like to give back to this wonderful community. We completed extensive renovation of the house since moving in, and are currently in the process of building a barn for our two horses. This experience gave me a good understanding of the building process and opened my eyes to the complexity of construction issues in the City. It also led me to take an interest in serving on the Planning Commission. Please allow me to share some background about myself. I have an MBA degree. After a 30-Eyear career with the Southern California Gas Company (in a variety of positions in accounting and finance, and as the manager over market research, business strategies, and technology development), I left to join a company that manufactured high-pressure natural gas storage cylinders. As the director of international marketing, I helped to start warehousing and marketing businesses in South America and in South Korea. I am an active member of our community. I serve on the Trails and Easement Committee of Caballeros. I was a board member of the Palos Verdes Land Conservancy for several years, and remain a member of its Audit Committee. I was the District Commissioner of the Portuguese Bend Pony Club for 3 years when our daughter was actively competing in equestrian events. I have been a member of the Santa Monica Mounted Posse for nearly 15 years, and served as the Captain of the troop for 3 years. Finally, I am a member of a local church, and served as the moderator of its board of deacons for several years. I realize that I am fairly new to Rolling Hills, but I believe I can bring my skills and experience to bear in serving as a Planning Commissioner - making a positive difference. Thank you for your consideration. Sincerely, Jack Smith 310-377-1213 Smith.B.Jack@gmail.com 8 - ED APR 2 2 2015 City of Rolling Hills By • 1 April 13, 2015 Honorable Mayor Members of the Rolling Hills City Council 2 Portuguese Bend Road Roiling Hills CA 90274 City Open Position for Planning Commission Dear City Council Members: Last week, I stopped by Rolling Hills City Hall, letting them know that I am still very interested in becoming a candidate for one of the openings on the Rolling Hills City Planning Commission. As a resident of Rolling Hills, I would like to be considered for the Planning Commissioner's position. My resume is still on file with the city clerks. I am skilled in the art of Chemistry, Molecular Biology, Engineering and business. I have work extensively with the California EPA and have a good understanding of California Code of Regulations (CCR). I currently hold an environmental technical certification granted by DTSC for wastewater treatment technology. I am a Native American, bom and raised in the Palos Verdes Peninsula. Over the past three years I have become acquainted with many aspects of the Rolling Hills municipal code, and I have had several resolutions approved by the Planning Commission and City Council. Having been through the process, and learning so much through my personal experiences, I would like to donate my time and experience in maintaining the high standards of our beautiful city of Roiling Hills. Thank you for taking the time to review my resume.1 look forward to discussing the Commissioner's position with you in the near future. Sincerely, Steven Wheeler 38 Portuguese Bend Road Rolling Hills Ca 90274 Phone 310-544-8787 • • Thursday, June 4, 2015 3:16 PM Subject: FW: Planning Commission Date: Thursday, June 4, 2015 3:15 PM From: Raymond R. Cruz <rcruz@cityofrh.net> To: "hluce@cityofrh.net" <hluce@cityofrh.net> Raymond R. Cruz City Manager City of Rolling Hills 2 Portuguese Bend Road, Rolling Hills, CA 90274 310 377-1521 F: 310-377-7288 This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Pamela Reis <pamelareis@alumni.upenn.edu> Date: Monday, May 25, 2015 at 9:20 AM To: Raymond Cruz <rcruz@cityofrh.net> Cc: Jeff Pieper <Jeff.Pieper@pieper.com> Subject: Planning Commission Ray, I spoke with Mayor Pieper yesterday and told him I was withdrawing my name from consideration for the Planning Commission. I am still interested in serving on the Traffic Commission. He asked me to let you know. Pamela Reis Page 1 of 1 • Thursday, June 4, 2015 3:12 PM Subject: Re: Withdrawal from consideration for open position on RHPC Date: Wednesday, June 3, 2015 9:31 AM From: Raymond R. Cruz <rcruz@cityofrh.net> To: James Aichele <jimaichele@aol.com> Cc: "hluce@cityofrh.net" <hluce@cityofrh.net> Hi Jim, Thank you for informing me of your desire to withdraw your name for consideration for the Planning Commission. I will inform the Personnel Committee of your decision. Regards, Ray Raymond R. Cruz City Manager City of Rolling Hills 2 Portuguese Bend Road, Rolling Hills, CA 90274 310 377-1521 F: 310-377-7288 This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: "jimaichele@aol.com" <jimaichele@aol.com> Date: Wednesday, June 3, 2015 at 6:56 AM To: Raymond Cruz <rcruz@cityofrh.net> Subject: Withdrawal from consideration for open position on RHPC Ray, In Tight of the many other issues which I am addressing at this time, I wish to withdraw my request for consideration for the open position on the Rolling Hills Planning Commission. I do appreciation the your consideration. James Aichele Page 1 of 1 • • Thursday, June 4, 2015 3:37 PM Subject: FW: Planning Commission Date: Thursday, June 4, 2015 3:15 PM From: Raymond R. Cruz <rcruz@cityofrh.net> To: "hluce@cityofrh.net" <hluce@cityofrh.net> Raymond R. Cruz City Manager City of Rolling Hills 2 Portuguese Bend Road, Rolling Hills, CA 90274 310 377-1521 F: 310-377-7288 This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Pamela Reis <pamelareis@alumni.upenn.edu> Date: Monday, May 25, 2015 at 9:20 AM To: Raymond Cruz <rcruz@cityofrh.net> Cc: Jeff Pieper <Jeff.Pieper@pieper.com> Subject: Planning Commission Ray, I spoke with Mayor Pieper yesterday and told him I was withdrawing my name from consideration for the Planning Commission. I am still interested in serving on the Traffic Commission. He asked me to let you know. Pamela Reis Page 1 of 1 • Wednesday, June 3, 2015 9:32 AM Subject: Re: Withdrawal from consideration for open position on RHPC Date: Wednesday, June 3, 2015 9:31 AM From: Raymond R. Cruz <rcruz@cityofrh.net> To: James Aichele <jimaichele@aol.com> Cc: "hluce@cityofrh.net" <hluce@cityofrh.net> Hi Jim, Thank you for informing me of your desire to withdraw your name for consideration for the Planning Commission. I will inform the Personnel Committee of your decision. Regards, Ray Raymond R. Cruz City Manager City of Rolling Hills 2 Portuguese Bend Road, Rolling Hills, CA 90274 310 377-1521 F: 310-377-7288 This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: "jimaichele@aol.com" <jimaichele@aol.com> Date: Wednesday, June 3, 2015 at 6:56 AM To: Raymond Cruz <rcruz@cityofrh.net> Subject: Withdrawal from consideration for open position on RHPC Ray, In Tight of the many other issues which I am addressing at this time, I wish to withdraw my request for consideration for the open position on the Rolling Hills Planning Commission. I do appreciation the your consideration. James Aichele Page 1 of 1 CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA ss COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 30th day of May, 2015, I serve the within City Council Personnel Committee Meeting Agenda — 6/3/2015 a copy of which is annexed hereto and made a part hereof, on the person, or persons, named below by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States mail at Rolling Hills, California addressed as follows: E -MAILED MAILED DELIVERED NONE NONE Committee Members (Dieringer and Pieper) City Manager Also posted at City Hall and on calendar of events @ www.Rolling-Hills,org I certify (or declare) under penalty of perjury, that the foregoing is true and correct. Executed on the 30th day of May, 2015 at Rolling Hills, California. EWA NIKODEM ADMINISTRATIVE ASSISTANT ger, al Rela'09 qice4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 AGENDA CITY OF ROLLING HILLS PERSONNEL COMMITTEE MEETING CITY HALL 2 PORTUGUESE BEND ROAD — ROLLING HILLS, CALIFORNIA WEDNESDAY, JUNE 3, 2015 6:30 PM PARTICIPANTS Mayor Jeff Pieper Mayor Pro Tern Bea Dieringer Ray Cruz, City Manager 1. DISCUSSION CONCERNING A RECOMMENDATION FOR APPOINTMENTS TO THE PLANNING COMMISSION AND TRAFFIC COMMISSION 2. PUBLIC COMMENT 3. ADJOURNMENT Pursuant to the Brown Act, no action will take place on any items not on the agenda. Public Comment is the appropriate time for members of the public to make comments regarding items listed on this agenda. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the Deputy City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA ss COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 25th day of March 2015, I serve the within Notice - City of Rolling Hills Planning Commission Vacancy a copy of which is annexed hereto and made a part hereof, on the person, or persons, named below by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid, in the United States mail at Rolling Hills, California addressed as follows: EMAILED MAILED DELIVERED NONE Citywide Newsletters NONE on March 18. & April 8 Also posted at City Hall until 5:00 pm on April 22, 2015. I certify (or declare) under penalty of perjury, that the foregoing is true and correct. Executed on the 25th day of March, 2015 at Rolling Hills, California. Ewa Nikodem Administrative Assistant Ra wf qee4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 PUBLIC NOTICE OF UNSCHEDULED COMMISSION VACANCY CITY OF ROLLING HILLS PLANNING COMMISSION NOTICE IS HEREBY GIVEN, pursuant to California Government Code §54974 that an unscheduled vacancy exists on the Rolling Hills Planning Commission - one position with term expiring in January 2016. Applications for consideration in filling the vacancy on are being accepted through Wednesday, April 22, 2015 at 5:00 p.m. This is a non-paying appointment and residents of the City of Rolling Hills, 18 years of age and older are encouraged to apply for appointment to fill this vacancy pursuant to Rolling Hills Municipal Code §2.20.090. Those interested may apply by presenting a letter of interest addressed to the City Council of the City of Rolling Hills, 2 Portuguese Bend Road, Rolling Hills, California 90274, on or before Wednesday, April 22, 2015 at 5:00 p.m. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF ROLLING HILLS ) HEIDI LUCE, being first duly sworn, deposes and says: That she is the duly appointed City Clerk of the City of Rolling Hills and that on March 25, 2015, she caused the above Notice to be posted at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California pursuant to the requirements of G.C. §54974. qtietstiti HEIDI LUCE CITY CLERK Posted: March 25, 2015 MEMORANDUM Agenda Item No.: 6A Mtg. Date: 03/17/15 TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR SUBJECT: APPOINTMENT OF A MEMBER OF THE PLANNING COMMISSION TO THE COMMITTEE ON TREES AND VIEWS RECOMMENDATION It is recommended that members of the Planning Commission appoint a new member to the Committee on Trees and Views. COMMITTEE ON TREES AND VIEWS Pursuant to Section 17.26.20 of the Municipal Code, "the Committee on Trees and Views is composed of three members of the Planning Commission appointed by the Commission annually at the same time as the Commission selects its officers, or whenever a vacancy occurs." Commissioners Smith, Mirsch and Gray currently serve on this committee, with Committee member Smith serving as the Chairperson. With Committee member Mirsch leaving for the City Council it is necessary to appoint another member of the Commission to the CTV prior to the normal re -organization. As there is an active view obstruction case before the Committee, the new Committee member will have to familiarize himself with the details of the case. Appoint CTV member 0 October 21, 2014 Members of the City Council City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California Dear Members of the City Council, ED OCT 21 2014 City of Rolling Hills E.E.. It is with real regret that I must inform you that I have decided to sell my residence in Rolling Hills and mustgive up my seat on the City Planning Commission. The house was placed on the market today. I am willing to remain on the Planning Commission so long as I am still a resident. I do believe that 20 years as an involved and horse owning resident of this city gives me a particular perspective. However, I do also recognize that some residents might be uncomfortable with me on the Planning Commission and View Committee as I go through this process of marketing my home. I leave it in your good judgment to decide if I should resign, effective immediately, or wait until you have advertised the potential "seat" and appointed my successor. Thank you for the opportunity to serve this unique city of Rolling Hills. Sincerely, 1/ Jill V. Smith MEMORANDUM Agenda Item No.: 6A, B & C Mtg. Date: 12/17/13 TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR SUBJECT: A. CONSIDERATION OF SELECTION OF A VICE - CHAIRPERSON B. CONSIDERATION OF SELECTION OF A MEMBER OF THE PLANNING COMMISSION TO THE COMMITTEE ON TREES AND VIEWS C. SCHEDULE A MEETING RECOMMENDATION It is recommended that members of the Planning Commission select a Vice -Chairperson and a member to the Committee on Trees and Views and schedule a meeting for a new view obstruction case. BACKGROUND Commissioners' Henke and Smith terms expire in January. Commissioner Henke resigned from the Commission and Commissioner Smith was re -appointed to the Commission by the City Council. The City Council also appointed a new Commissioner, Gregg Kirkpatrick. Commissioner Henke was the Vice -Chair to the Commission and also served on the Committee on Tress and Views. It is therefore necessary to fill those positions. In April 2013 Brad Chelf was selected as the Chairman and Ric Henke as the Vice -Chairman to the Planning Commission, and both served on the Committee on Trees and Views. Commissioner Mirsch is the third member. U • • At the April 2013 re -organization meeting, the Planning Commission agreed to hold its re -organization in April of each year. Therefore, the position of Vice Chairperson would be held until April 2014, at which time the Commission could re-elect the same Chairperson and Vice -chairperson or select different members. Pursuant to Section 2.20.060 of the Rolling Hills Municipal Code, the "Planning Commission shall elect a Chairman and Vice Chairman from among its members, who shall serve for a term of one year and until the successor of each is appointed". Pursuant to Section 17.26.20 of the Municipal Code, the Committee on Trees and Views is composed of three members of the Planning Commission appointed by the Commission annually at the same time as the Commission selects its officers, or whenever a vacancy occurs." The following is a history of chairperson and vice -chairperson positions since 2007-08. YEAR CHAIRPERSON VICE CHAIRPERSON 2007-08 Sommer Henke 2008-09 Henke DeRoy 2009-10 DeRoy Smith 2010-11 Smith Pieper 2011-12 Pieper Chelf (Henke declined) 2012- March 2013 Pieper Chelf (Henke declined) April 2013 - 2014 Chelf Henke Should the Commission wish to continue to rotate the positions on annual basis by year of appointment to the Commission, Commissioner Smith would be next in line for the Vice -Chairperson's position, until the April re -organization. At the April 2014 re -organization the Commission could keep the then current Chairperson and Vice -Chairperson or choose other rotation. For the Committee on Trees and Views, Commissioner Gray would be next in line for service until the next re -organization. The City received a view obstruction complaint after the mediation did not produce satisfactory results. Therefore, it is requested that after selection of a new member to the Committee on Trees and Views, the Committee members set a date for a public hearing. November 9, 2013 To Whom It May Concern: Hello, My name is Steven Wheeler. I would like to apply for the position on the Rolling Hills Planning Commission. I am a lifetime resident of the Palos Verdes Community. We finally found our dream home after 13 years of searching. My family and I reside at 38 Portuguese Bend Road. I am the owner of a medical device and commodities manufacturing company here in the South Bay area. I have been in business for 20 years. During these past 20 years of business, I have had to deal with many different entities; from lawyers, to utility companies, government bureaucracy, city ordinances and occasionally unhappy customers. I feel that my experience as a business owner will bring valuable knowledge to the Rolling Hills Planning Commission. Rolling Hills is a very special city. My family and I truly love living here. I would like to do my part in serving the community of Rolling Hills - the magical city "behind the gates". Best regards, 4 3tIcti Osv•I't'V RECEIVED Steven Wheeler NOV 1 3 2013 City of Rolling Hills By