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2500 Planning - Methods to Discourage As Built Projectsresidence ridge line at maximum maturity, along with a bond or suitable financial instrument and 2) the relocation of the fence and appropriate landscaping shall be completed within one month after the issuance of the final inspection for the residential improvements. Commissioner Witte seconded the motion which carried by the following roll call vote: AYES: Commissioners Hankins, Margeta, Sommer, Witte and Chairman Roberts. NOES: None. ABSENT: None. ABSTAIN: None. ZONING CASE NO. 604 MR. JERRY SCARBORO, 9 CABALLEROS ROAD (LOT 32 -SK) REQUEST TO MODIFY A PREVIOUSLY APPROVED VARIANCE TO AUTHORIZE THE CONTINUED EXISTENCE OF AN ILLEGALLY CONSTRUCTED RETAINING WALL THAT ENCROACHES INTO THE SOUTH SIDE YARD SETBACK AND A REQUEST TO MODIFY A PREVIOUSLY APPROVED SITE PLAN REVIEW TO AUTHORIZE THE CONTINUED EXISTENCE OF ILLEGALLY CONSTRUCTED RETAINING WALLS AND ILLEGALLY CONDUCTED GRADING TO FILL IN REAR YARD PAD AREAS AT AN EXISTING SINGLE FAMILY RESIDENCE. Planning Director Ungar presented the staff report providing background regarding Zoning Case No. 604 and the amendments made to the plan pursuant to the Planning Commission's direction at the last meeting. She reported that a letter expressing concern regarding the project, from Mansoor and Manzar Mirsaidi, 1 Maverick Lane, had been placed before the Commission. She said that the letter was received after the agenda materials were prepared and delivered to the Commission. Discussion ensued regarding the letter from Dr. and Mrs. Mirsaidi. In response to Chairman Roberts, Planning Director Ungar stated that the letter was forwarded to the Community Association: Commissioners expressed concern regarding the further unauthorized importation of soil and the illegally constructed retaining walls associated with this case. Chairman Roberts opened the public hearing and called for testimony. Mr. Doug McHattie;'applicant's representative, commented on the letter from Dr. and Mrs. Mirsaidi and provided a brief history of neighborhood disputes in the' area. Mr. McHattie presented an overview of the plans proposing the lowering of the height of the. walls ,to the north, east and southwest of the property and the re -grading in the easement to the north' of the property for ease of access. In response to Planning Director Ungar, Mr. McHattie explained the proposed -access to the stable and corral area and the steepness of the slope in the easement to the north of the property. Discussion ensued regarding the 25% maximum slope requirement for access to a stable and corral. Mr. Jerry Scarboro, applicant, explained the area proposed for access to the stable and corral area. He pointed out on the plan the steep grade in the area in question. He said that he is willing and fully intends to reduce the slope in this area. He said rain has delayed his work in this area. Mr. Scarboro commented on the letter from Dr. and Mrs. Mirsaidi and indicated that he has discussed the Mirsaidis' concerns with them. Mr. Scarboro apologized for completing the improvements and importing soil to his property without Planning Commission approval. City Manager Nealis commented on the area to be repaired shown on the plan and the illegally constructed wall in the area. Mr. Scarboro indicated thatthis wall was reduced in height within three days of the Planning Commission field trip and he does not plan to place soil in the area. Mr. Nealis said that the applicant needs to provide, a more specific plan with the quantities necessary to re -grade to provide access in this area so that staff will be able to determine whether it complies with the plan. Mr. McHattie stated that he could provide such a plan. Planning Director Ungar stated that the plan should show access to the proposed stable and corral area. City Manager Nealis stated that width of access to stables and corrals does not necessarily need to accommodate a large vehicle. - Hearing no further discussion, Chairman Roberts continued the public hearing to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, March 21, 2000 to give the applicant time to amend the plans with a specific plan on how to resolve wall and grading issues at the site. ITEMS FROM THE PLANNING COMMISSION Commissioner Margeta expressed concern regarding applications being brought before the Commission after the projects have been con4 *ted. He stated that he feels that the only way Minutes Planning Commission- Meeting 02/15/00 -4- • to stop this activity is for the Planning Commission to require that the applicants be required to remove any as -built structures. City Manager Nealis indicated that this subject could be considered at the upcoming City Council/Planning Commission joint meeting. ITEMS FROM STAFF DETERMINATION OF FRONT YARD MR. AND MRS. PHILLIP V. CHO, 25 PORTUGUESE BEND ROAD (PARCEL 1, A PORTION OF LOT 89-A-RH) Planning Director Ungar presented the staff report providing background regarding the applicants' request that the Planning Commission determine the front yard of their property. Discussion ensued regarding the proposal. In response to Chairman Roberts, City Manager Nealis indicated that it is his understanding that the applicant is asking this question in anticipation of potential development on the property. Mr. George Sweeney, Mr. and Mrs. Cho's representative, presented additional sketches of the property depicting the access driveway and the proposed addition that the Chos are considering. He explained the orientation of the existing residence on the lot and the remodeling options considered by the property owners. Commissioners discussed the proposal and the criteria for determining a front yard. They also discussed the current setback and easement lines surrounding the subject property. Planning Director Ungar explained the Municipal Code sections pertaining to this request. Chairman Roberts indicated that he feels that it is conceivable that, the part of the property that fronts Portuguese Bend Road could be considered the front yard. Commissioners determined that they would like to view the proposal in the field. Hearing no objection, Chairman Roberts ordered that this item be held on the agenda for consideration at the March 11, 2000 field trip. OTHER STAFF ITEMS City Manager Nealis reported that the City Council has taken the Gregorio application under jurisdiction. He also reported.on the :proposed City Council /Planning Commission joint meeting ADJOURNMENT Hearing no further business before the Planning Commission, Chairman Roberts adjourned the meeting at 9:20 p.m. to an adjourned regular meeting scheduled to be held on Saturday," March 11, 2000 beginning at 8:00 a.m. for the purpose of conducting a field review of property located at 1 Wideloop Road, Rolling Hills, California. Respectfully submitted, Marilyn . Kern • Deputy City Clerk Allan Roberts Chairman Minutes Planning Commission Meeting 02/15/00 -5- • PLANNING COMMISSION ITEMS CONSIDERATION OF PLANNING COMMISSION RECOMMENDATION REGARDINGMETHODS TO DISCOURAGE"AS BUILT" PROJECTS. • City- Manager Nealis presented the staff report outlining the Planning Commission's recommendations to discourage "as built" projects. After discussion, Councilmembers concurred with the Planning Commission's recommendation relative to methods to discourage -"as built" projects and the recommended administrative fee. Staff was directed to establish an appropriate agenda item for an upcoming City Council meeting for the purpose of considering this administrative fee amendment. TRAFFIC COMMISSION ITEMS A. CONSIDERATION OF REPORT REGARDING FEES FOR "AS BUILT' CONSTRUCTION. City Manager Nealis presented the staff report highlighting the penalty fees that neighboring cities charge for construction projects in which required planning applications for City review and building permits for County inspection were not filed. City Manager Nealis reported that the County Building and Safety Department doubles permit fees for "as built" construction. Minutes City Council Member 04-11-94 -2- During discussion, Councilmembers concurred that a penalty should be charged to discourage this type of construction. City Manager Nealis reported on "as built" cases which have previously come before the Planning Commission and the City Council. He suggested that an appeal process be provided. Councilmember Pernell suggested that the City adopt an "as -built" penalty policy and that this process be reviewed in six months. City Treasurer Larry Courtright suggested that since this fee is actually a penalty for an unlawful procedure that it be designated as a fine. City Manager Nealis indicated that the resolution initiated to institute this policy should also indicate that payment of this penalty does not allow the "as -built" to exist without the benefit of permit and Planning Commission review if required. Mayor Murdock ordered that staff prepare a draft resolution for consideration at the, April 25, 1994, City Council Meeting amending the City's fee schedule to allow for a monetary fine for "as built" construction. TO: FROM: SUBJECT: DATE: • C1iy / INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No.: 3-D Mtg. Date: 04/05/00 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL HONORABLE CHAIR AND MEMBERS OF THE PLANNING COMMISSION CRAIG R. NEALIS, CITY MANAGER METHODS TO DISCOURAGE AS -BUILT PROJECTS. APRIL 5, 2000 BACKGROUND From time -to -time, applications are presented to the Planning Commission that include requests for as -built grading or projects. As -built structures are defined as those that are built without the benefit of permit and/or Planning Commission approval. In January, 1999, the City Council approved a $400 additional administrative fee that is charged against applications that include as -built grading or structures that require a public hearing before the Planning Commission. Staff has required this administrative fee in one case since it was adopted. It has been suggested that the Planning Commission and City Council discuss methods to discourage as -built projects. Possible methods to discourage as- built projects could include: • Increasing the administrative fee for as -built project applications. • Refusal to consider as -built projects and require properties to be brought back into conformance prior to accepting an application to permit new construction. Staff continually reminds residents of the need to check with the City prior to commencing grading or building. This communication is provided through the Citywide Newsletter and through discussions with professionals in the business at City Hall. Further, announcements regarding the as -built administrative application fee were communicated to all architects and engineers generally providing work within the City. -1- Printed on Recycled Paper. • Additionally, each year, I address the Palos Verdes Board of Realtors and communicate how important it is for residents or potential property owners to contact City Hall to discuss the requirements for construction activities in Rolling Hills. RECOMMENDATION It is recommended that members of the City Council and Planning Commission discuss this subject and provide appropriate direction to staff. CRN:mlk asbuilt.ssta -2- 1. INTRODUCTION This Guide has been written by the Planning Commission of the City of Rolling Hills to help our residents understand and implement the permit process in our City. Related responsibilities and functions of the City of Rolling Hills ("City") and the Rolling Hills Community Association ("Community Association"), an independent homeowners association, are noted. Our City, its officials and organizations, are empowered by the Califomia Constitution to uphold all the elements of the City's General Plan. The General Plan is written and updated approximately every ten years by our residents with some elements updated every five years. The City's General Plan takes a strong position on maintaining the rural character of this beautiful City. 2. GOVERNMENT ENTITIES AFFECTING LAND DEVELOPMENT IN ROLLING HILLS Califomia State Constitution gives power to cities and counties to enact and enforce nning and land use regulations to protect the public health, safety and welfare of the residents. In 1971, the Legislature enacted statutes which required comprehensive, community -wide land use planning by way of a General Plan to be adopted by each city prior to consideration of zoning and development in that city. Further, all zoning, subdivisions and development permits must be consistent with the cities' general plans. The Roiling Hills General Plan is the constitution for future development within the community and, as such, sits atop the hierarchy of all land use controls. The City's regulation of land development is accomplished by the use of three types of controls: (1) The General Plan through which community goals and development policies are determined; (2) The California Environmental Quality Act (CEQA) through which environmental controls mandate environmental review of both planning and permit controls to assure long term protection of the environment; and (3) Zoning and subdivision entitlements through which individual development projects are considered and approved or disapproved in accordance with the established General Plan and environmental criteria (Ref. 7.1 and 7.2). Alt property in the City of Rolling Hills is subject to the laws and regulations of two governing entities: THE CITY OF ROLLING HILLS and THE ROLLING HILLS COMMUNITY ASSOCIATION. The duties and obligations of the City and Community ils ociation are totally separate and distinct. Some of the City's Zoning Code requirements ummarized in a document available from the City entitled, "Residential Development ighlights" (Ref. 7.7). 3. THE PLANNING COMMISSION The Planning Commission is an official City body that consists of five residents appointed by the City Council. The Commission may act on all applications for variances, conditional use permits and site plan reviews of new developments. The Commission is advisory to the City Council only for ordinances and subdivisions. The Commission is required to review and approve applications for development projects, variances, and conditional use permits. The Commission is charged with the responsibility of assuring that the proposed use of the land is in compliance with the General Plan (Ref. 7.3) and with the Rolling Hills Municipal Code (Ref. 7.4), adopted by the City Council. (An independent review is conducted concurrently by the Community Association Architectural Committee to satisfy deed restrictions, easements and building architecture. These are the province of the Community Association and its Architectural Committee and help to ensure that the original concept of a rural community has been maintained.) The Planning Commission action is reflected in a written resolution either approving or denying the application, which is sent to the City Council as a report item for their meeting agenda. These functions are conducted in compliance with Califomia State Law requiring information on and coordinated review of development project applications. A Planning Commission Application Deadline Schedule is available at City Hall. The Planning Commission meets the 3rd Tuesday of each month at 7:30 P.M. in the Council Chambers at 2 Portuguese Bend Road. 4. HIGHLIGHTS OF THE LAND USE ELEMENT OF THE ROLLING HILLS GENERAL PLAN The Rolling Hills General Plan (Ref. 7.3) provides a long-range plan for future development in the City which is sensitive to existing development patterns. The document represents the desires of the community and is the result of extensive public participation through a citizens' survey, the General Plan Advisory Committee and public hearings. Thus, the public plays an important role in both the preparation and implementation phases of the General Plan. Because the General Plan reflects community goals and objectives, citizens must be involved with issues identification, goals formulation and policy criteria. The General Plan is updated approximately every ten years (Housing Element every five years) under order of the City Council and in compliance with state law. The Rolling Hills General Plan describes our community as follows: • Rural residential community • Low density development • One -to -five acre parcels • Country atmosphere with three -rail fences • One story, ranch style houses • Easement trails • Abundant equestrian facilities • Preservation of native flora and fauna The City's General Plan contains, among others, the following goals: Goal 1: Maintain Rolling Hills' distinctive rural residential character. Goal 2: Accommodate development which is compatible with and complements existing land uses. Goal 3: Accommodate development that is sensitive to natural environment and accounts for environmental hazards. Policy Statements, describing the approach used to implement these goals can be found in Ref. 7.3, pp .15-16. Califomia court decisions have recognized that a city's General Plan sits atop the hierarchy of local government law regulating land use (Ref. 7.1). Consequently, consistency between the General Plan and all other land use plans, policies and programs is required. Zoning ordinances, specific plans and individual project plans must be consistent with the goals, policies and standards in the General Plan. The Planning Commission is guided by the Land Use Element of the General Plan (Ref. 7.3) and to the Municipal Code (Ref. 7.4) which enforces key elements of that Plan. 5. PERMIT PROCESS State law requires every City and County to designate a single administrative entity, usually the planning agency or department, to provide information and coordinate the review of development project applications (Refs. 7.2 and 7.3). The permit process in Rolling Hills, involves the City, the Community Association, and the County, and begins by the applicant submitting a preliminary plot plan for review at the counters of both the City and the Community Association. With their approval, the plans can then be submitted to the County for Plan Check. The City In an over-the-counter conference, the Planning Director for the City provides feedback on the completeness of the plans and guidance on application requirements. With some exceptions, such as building a stable that does not require a grading permit, an application for Site Plan Review approval is required. An application fee is paid to the City to cover the City's cost of processing the application. Public testimony is taken at a Planning Commission hearing. At the hearing, a field trip is scheduled for the Commission and interested parties to view a silhouette of the proposed project and to take additional public testimony. The Commission then determines findings that are formulated into a resolution for approval or denial of the proposed development project. The resolution is sent to the City Council (Zoning Code Section 17.54.010). The City Council may take jurisdiction of the application or hear an appeal thereto, whereupon, the Planning Commission's decision is stayed until the City Council completes its public hearings. With Site Plan Review approval, the applicant agrees to carry out the conditions of approval. Both the City and the Community Association must approve preliminary plans before a Plan Check may be conducted by the County. Residential Development Highlights is a handout currently given to prospective property development applicants at City Hall (Ref. 7.7). The Community Association The permit process begins by submitting over-the-counter a plot plan and elevations to determine completeness for Architectural Committee review which, using Association Building Regulations (Ref. 7.5), studies and evaluates the layout from the perspective of maintaining the rural character of the community. Deed restrictions and easements are reviewed as well. An Association fee is paid for this Plan Check Application at the start. Following Plan Check approval, a Building Permit fee is paid to cover inspection during key phases of the development. Approval by the City of any plan or particular element of a plan does not constitute approval by the Community Association of that particular element or plan. The permit process and jurisdiction of the City and the Association are separate. Please consult the City, Community Association, and County on fee structure. Los Angeles County Two sets of a plot plan, elevations and engineering calculations are presented to the Los Angeles County Department of Public Works, Building & Safety Division located at 24320 Narbonne Ave., Lomita, CA. Building officials assess the completeness of your plans at the counter to begin a Plan Check. They request that you complete the form "Application for Building Permit" and pay a Plan Check fee. Be prepared to provide a valuation for the land use improvement being proposed. This valuation is used for assessing additional property taxes for your development improvement. As part of the plan check, the County will complete a four -page "Residential Plan Corrections" list. This corrections list will address such things as, for example, requiring additional structural engineering details, approval of drainage proposed, requiring 24 inch rather than 18 inch deep foundations because of "expansive" soil, etc. Particular attention is paid to engineering aspects of hillside construction. Soils reports are required by the County and the City of Rolling Hills. This may be as simple as a County engineer walk-through, stating that no adverse soil conditions exist, or the County may require that core samples be taken and evaluated. When satisfactory compliance is reached and your plan is approved, a Building Permit is issued. A fee is paid to cover inspections during key phases of development. 6. PRACTICAL POINTS AND TIPS TO FACILITATE YOUR PROJECT ® Work with City and Community Association Officials to meet each entity's own separate requirements. Don't surprise Officials and your neighbors by beginning the project or grading without a permit. ® It may be worth your time to read "Eleven Practical Tips for Getting Your Project Approved in California," page 13 of the 1994 California Permit Handbook (Ref. 7.2). • Any man-made alterations or changes to the "natural grade" or ground surface in its natural state is considered "grading." The City of Rolling Hills Building Code requires that a grading permit be obtained from the County when there is to be a cut or fill exceeding 3 feet in depth or 3 feet in height or covering more than 2,000 square feet of the existing ground surface area. A grading permit is not required when there is to be a cut or fill less than 3 feet in depth or less than 3 feet in height that covers less than 2,000 square feet of the existing ground surface. All soil must be balanced on site. No exportation or importation of soil to or from any lot in the City shall be permitted unless approved by the City under certain conditions. • An engineer and architect who have worked in the City or on the Peninsula and understand hillside construction should move the project along more expeditiously than those without that experience or knowledge. ® Begin construction of your project with all required permits and approvals within one year of your project being approved by the City. ® Build according to approved plans and note that all architectural exterior changes require Architectural Committee approval. ® Contact Planning staff immediately to facilitate rectification of serious erosion or hillside slippage. ® A useful guide on hiring contractors is found in Ref.7.6. ® Make sure your contractor and subcontractors have a permit to enter and work in Rolling Hills, and know the rules. For example, concrete trucks enter only at the Main Gate. Workers will be delayed until and unless they have Community Association permits. 6 Stay on good terms with your neighbors and inform them in advance of proposed development plans. 7. REFERENCE DOCUMENTS 7.1 "Concepts Applicable to Land Use Control," CA Municipal Law Handbook, League of California Cities. 7.2 "1994 California Permit Handbook," Office of Permit Assistance, CA Trade & Commerce Agency. (Available at City Hall). 7.3 "Rolling Hills General Plan," City of Rolling Hills, 1991 (Available at City Hall). 7.4 "Rolling Hills Municipal Code," City of Rolling Hills, 1995 (Available at City Hall). 7.5 "Rolling Hills Community Association Building Regulations," Rolling Hills Community Association of Rancho Palos Verdes, 1991 (Available at the Community Association). 7.6 "What You Should know Before You Hire a Contractor," Contractor's License Board, Dept. of Consumer Affairs, State of CA (Available at County Building & Safety). 7.7 Residential Development Highlights (Available at City Hall). 7.8 Planning Commission Application Deadline Schedule (Available at City Hall). 7.9 Grading Process Guide (Available at City Hall). 8. DIRECTORY City of Rolling Hills Planning Department 2 Portuguese Bend Road, Rolling Hills, CA 90274 Rolling Hills Community Association 1 Portuguese Bend Road, Rolling Hills, CA 90274 Los Angeles County Building & Safety: Plan Check 24320 Narbonne Avenue, Lomita, CA 90717 Los Angeles County Geology, Soils, and Drainage 900 S. Fremont Ave., Alhambra, CA 91803 9. ENTITY FINDER* Accessory uses & structures Bridle Trails Building permits & subdivisions Conditional use permit Drainage Easements Exterior appearance of improvement Fence design, color & location Geology & soils Grading inquiries Landscaping Mod/repair/alteration of structures Native Flora & Fauna New building/structures Paint Roofing approvals Site Plan Review for development Street Maintenance Traffic & road signage Views *C = City 377-1521 A = Community Association 544-6222 L = LA County 534-3760 CITY OF ROLLING HILLS 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CA 90274 (310) 377-1521 FAX: (310) 377-7288 E-MAIL: CITYOFRH@AOL.COM C A A, C, L C • L A A A L C A, C A, C C A, C A A, C C A C A, C (310) 377-1521 (310) 544-6222 (310) 534-3760 (818) 458-4923 ning Proc s Guide for the es�9 _ ' ats R;iIing Hills • PERMITS ® APPROVALS ON'T GO TO WORK WITHOUT THEM! Published 4/98 •City Rolling -Afro • INCORPORATED JANUARY 24, 1957 RESIDENTIAL DEVELOPMENT HIGHLIGHTS NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com All property in the City of Rolling Hills is subject to the laws and regulations of two governing entities: THE CITY OF ROLLING HILLS and THE ROLLING HILLS COMMUNITY ASSOCIATION. The duties and obligations of the City and Community Association are totally separate and distinct. Following are some of the highlights of the more important facts from the CITY OF ROLLING HILLS ZONING CODE relating to uses and construction on property in this unique community: SETBACKS: Front yard - 50' from front easement line in RA -S-1 and RA -S-2 Zones Side yards - 20' from property line in RA -S-1 Zone 35' from property line in RA -S-2 Zone Rear yard - 50' from property line in RA -S-1 and RA -S-2 Zones EASEMENTS All property is subject to perimeter easements varying in width around each property boundary and in some instances, road easements, granted by the property owner to the Community Association, a corporation, or another person or entity for the purpose of construction and/or maintenance and use of streets, driveways, trails, utilities, drainage facilities, sewers, open space, and/or a combination of these uses. The Community Association requires that all easements must be kept free of buildings, fences, plantings or other obstructions. PERMITTED USES IN RA -S-1 AND RA -S-2 ZONES 1. Single family residence with minimum two car garage 2. Tree, bush, and field crops ACCESSORY USES AND STRUCTURES (permitted within allowable yards) 1. Barn/stable without grading except in front yard 2. Corral/pen without grading except in front yard 3. Greenhouse 4. Hobby shop 5. Noncommercial radio antenna 6. Domestic animals/no swine 7. Aggregate of 3 recreational vehicles/ boats/trailers/horse trailers 8. Satellite dish antenna (requires Planning Commission approval) 9. Swimming pool/spa/bath/jet pool CONDITIONAL USE PERMIT WITH SINGLE FAMILY RESIDENCE Planning Commission approval and City Council concurrence of development plans are required for any of the following: 1. More than one driveway 2. Cabana & detached recreation room 3. Corral/pen requiring grading 4. Detached garage 5. Guest house (cooking facilities prohibited) 6. Horseback riding ring 7. Mixed use structure 8. Recreational game court (i.e.; Tennis court) Pr,rited on Recycled Paper. • • SI IE PLAN REVIEW Planning Commission approval and City Council concurrence of development plans are required for any of the following: 1. Any grading requiring grading permit; 2. Any new building or structure except barn/stable without grading; 3. Expansion, modification, alteration, or repair of any existing building which (i) requires a grading permit; or (ii) increases the size of structure by at least 1,000 square feet and has the effect of increasing the size of the structure by more than 25% in any 36 -month period. The Site Plan must minimize grading; preserve terrain and natural drainage courses; be harmonious in scale and mass with the building pad, the natural terrain, and surrounding residences; preserve native vegetation, mature trees, drainage courses, and land forms; and must be convenient and safe for the movement of pedestrians, equestrians and vehicles. BUILDING HEIGHT: ROOFING: STRUCTURAL LOT COVERAGE: TOTAL LOT COVERAGE: BUILDING PAD COVERAGE: MAXIMUM DISTURBED AREA: STABLE & CORRAL: Single story. Class A roof, non -reflective. 20% of net lot area maximum. 35% of net lot area maximum. The Planning Commission has established a guideline of 30% coverage. 40% of net lot area. Minimum 450 square foot stable. Minimum 550 square foot corral. Vehicular accessway needed for Conditional Use Permit and/or Site Plan Review per Ordinance No. 252, Municipal Code Section 17.16.170 (B). VIEWS: Neighbors are encouraged to work together to preserve views. GEOLOGY & SOILS: Required for all construction. BUILDING PERMITS & SUBDIVISIONS Requires approval of City of Rolling Hills, Community Association and L.A. County Building & Safety. The L. A. County Building and Safety - Lomita Office is at 24320 Narbonne Avenue, Lomita, CA 90717 (310) 534-3760. THESE HIGHLIGHTS SHOULD BE READ CAREFULLY AND APPLICANTS SHOULD BE ADVISED OF THE CITY'S REQUIREMENTS ACCORDING TO THE 1993 CITY OF ROLLING HILLS ZONING CODE. APPLICANTS SHOULD ALSO FAMILIARIZE THEMSELVES WITH THE COMMUNITY ASSOCIATION BUILDING REGULATIONS. 7/23/99 LMU .........v.......v...n.v...::?iiii:2iiiiiiin:...p.....C..2:i:�:L:if:-�...v......n...... NEW ADMINISTRATIVE FEE for ILLEGAL or "AS BUILT" G'`ADING or STRUCTURES In an effort to curb illegal grading and previously constructed (known as "as built") structures from being presented to the Planning Commission, the City Council adopted an additional $400 administrative fee on January 25, 1999 that will be charged on applications for illegal grading or "as built" structures that require Planning Commission review. Additionally, $200 will be charged for each additional "Stop Work Order" that is issued beyond the original stop work order for illegal grading or construction that requires Planning Commission review. Planning Commission review is required for structures that encroach into the front, side or rear yard setbacks, for sports courts, for any new structure (any size) or building addition of 1,000 or more square feet and has theeffect of increasing the size of the structure by more than 25% in any 36 -month period, and any grading where there is going to be a cut or fill of soil exceeding 3 feet in depth or 3 feet in height or covering more than 2,000 square feet of the existing ground surface area to change the shape of a building pad or hillside. For more information, please contact Rolling Hills City Hall at (310) 377-1521. Thank you for your cooperation. IT IS SAFE TO ASSUME THAT IT IS GRADING IF WORK IS BEING DONE THAT REQUIRES THE USE OF HEAVY EQUIPMENT. CIl}�OF ROLLING SILLS NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 • City 4 Rolling, Alb MEMBERS • OF THE CITY COUNCIL Thomas F. Heinsheimer Frank E. Hill tter 'Allen Lay Jody Murdock Godfrey Pemell JANUARY 19, 2000 toEQUESTRIAN TRAILS ARE NOT FOR MOTORCYCLES, ATV'S OR BICYCLES! Motorcycles or other motorized vehicles and bicycles are not permitted on equestrian trails in the City. If you observe anybody utilizing motorized vehicles or bicycles on trails, contact City Hall or the Los Angeles County Sheriff's Department at (310) 539-1661 immediately. Your cooperation is appreciated. DISCHARGING OF FIREARMS IS PROHIBITED It is unlawful to discharge firearms within the City of Rolling Hills. If you hear or observe anybody using any type of firearm, please contact the Sheriff's D�ariment immediate) at_(310) 539-1661. PERMITS! APPROVALS! DONT GO TO WORK WITHOUT THEM!! Do you want to add a room, build a deck, move a wall, put in new windows or doors, build aguest house or a stable, reroof, build a sports court or perform grading? If you answered "yes", you will need approvals and permits from the City, Community Association and County if you want to alter, construct, convert, demolish, improve or repair any building or structure. Don't go to work without approvals or permits. JUST ASK US. Call City Hall at (310) 377-1521, the Community Association at (310) 544-6222 or the County at (310) 534-3760 for details. A Planning Process Guide has been prepared to assist residents who are considering making improvements to their property. If you would like a copy of this Guide, call City Hall and we will mail one to you. . SEEK APPROVAL BEFORE GRADING OR MOVING SOIL The City of Rolling Hills is responsible for administering the grading permit process. The County of Los Angeles, via contract through the City, approves grading permits at the County level. However, the Rolling Hills Issue No. 00-02 Planning Commission is responsible for reviewing site plan review applications that exceed the City's threshold of grading. Residents should rely on information from the City of Rolling -Hills when questioning the need for a grading permit within the City. You are urged • to: contact the City to determine whether or not all necessary approvals have been obtained regarding. your grading application. ' Shosifd you wish to discuss this further, please do not hesitate to contact City Hall at (310) 377-1521. REPORT QUAIL SIGHTINGS Members of the Wildlife Preservation Committee remind residents of the importance of reporting wildlife sightings to City Hall. The Committee reviews' this information at their monthly meetings' and pros: the sightings on a map in the City Conriti'l-Chambers. The Committee is specifically .interested in knowing if residents have sighted.°quail=n.the City. If you observe any quail or other wildlife, please call City Hall at 377.1521. Tlanlcyou for your cooperation. 1►1ry,�ir��1►1�1�1rr1►.�rrrrrrr CABALLEROS VALENTINE'S DAY RED CARPET LUNCHEON February 9", 12 Noon at the home of Sally Swart 2 Meadowlark Lane New residents welcome! RSVP by February 5" Teresa: -.Hassanally at 541-1671. rrrrritxrxrrrrrrrrrrrr. UPCOMING IMPORTANT EVENTS City council Meeting 1/24/00 and 2/124/00 at 7:30 p.m. WildiffePrese'Ivatlor Cofimittee Meeting 2/22/00 at 600 p.m. Planning Commission Meeting 2/15/00 at 730 p.m. BULLETIN BOARD HOUSEKEEPER AVAILABLE RH nanny has available days for housekeeping. Outstanding cleaner, 100% trustworthy. Unconditionally recommended. Call Kathy for personal reference, 544-9536.: • HOUSEKEEPER NEEDED: 3-4 days per week, must drive and speak English. C'att733-8170. PASTURE NEEDED: Pasture use needed for 1 year old horse. Please col! FOR SALE Heirloom antigue.;ouch, circa. civil war, very good con dillori$950. Cal! 377-4243. i SEPTEMBER g, 1999 WILDLIFE PRESERVATION COMMITTEE GUZZLER PROJECT Several years ago, the Wildlife Preservation Committee builta zleet below C Hix Ricliirg ' Ring Which establishes a safe and clean supply of drinking water for wildlife Occasionally, the Committee notices that people have turned off the water supply or disturbed the plumbing far the guzz}er. The guzzler:,:is a strip syste that is. art important source of Ivater for local wildlife. If :Ian. wou like more information regarding the guzzler; please feel free to contact Rolling Hills City Hall at file) 3771521. A MESSAGE FROM CABALLEROS .. . PARK VEHICLES SAFELY Cab tteros asks residents to. please remind their':guests and workers not to park on the:easements: n: a naiirier that obstructs wa1kixrtg/riding tram 'lam rs',pat tiicu ly.: erif-cal on 4veekeittts W4ITt : groups r.-, rlde or hulk and can be fbl d. into the r€iods to gef<'around parked cars.. Thanks for keeping the trails safe. SEEK APPROVAL BEFORE GRADING OR MOVING SOIL The City of Rolling Hills is responsible for handling the gradingpermit process. The County of Los Angeles, via contract through the City, approves grading permits at the County level. However, the City. of Rotting. Hills Planning Commission is responsible for reviewing. site plan review applications that exceed the City's threshold of grading. Rolling Hills residents should rely on information from the City of Rolling Hills when questioning the need for a grading permit within the City. You are urged to contact the City of Rolling Hills to deterrnirte whether or not all necessary approvals have been obtained regarding your grading application. Should you wish to discuss this further, please do not hesitate to contact Rolling Hills City at (310) 377-1521. DISASTER PREPAREDNESS SURVEYS The City of Rolling Hills conducted a disaster preparedness survey several years ago. The purpose of this survey was to gather information regarding emergency equipment and expertise of Rolling !fills residents that can be called upon in the event of a local disaster. It isnow time to update our survey information for submission to the Disaster. Preparedness Block Captains. Please watch your mailbox for this survey. It will be provided with a self-addressed, stamped envelope for easy return. Your cooperation itt completing this survey will be appreciated. MEMBERS - Ot Ti ECITY`CO1 CtI. Tfio raS F. F eirtsheimer , Frank EHilt '' _-Allen Lay Jody Murdock Godfrey Pernell Issue No. 99-26 - FARTING .. . FOR CHILDREN the new school dren will be out mg the commute hdrirs. rt1Fe reuuticl residents to obey local speed lab el be d to drop your children off or pick them up en the proper side of thestreet. .ifc allot +/fir +iiK .**Ac 410c O-41Ike „dew i55'r` Anwar Califvt , e Cleonup bay Saturday, Septeitiiber 18''� '.Eltf a.tir. - Noon Tovolunteer' or :for more: infoc ea ion. calf t -800 -HEEL BAY c 1 ecra aft aliiof you ;who retn_ernber Dorothy atlatii€ We haveleaanieef lhatshewillreach the esteetnect age of 9Q yeast ortSe her"late ��i5liaiiid; retire mtent. the)y iatovedd: stir residestT7 Site exception of her eyesight; rememberse yt ing: It would be nice if her old friends woul€i reiiternber Dorothy on her special day..Ain , you renieiber arty speciait�+P-4witt then .0 0;44 write them.orta8-1y2x 11" sheet'that could be put into a Memory Book. Art old photo or two would also be appreciated. Greetings can be sent to Dorothy Natland, 333 Weymouth Pine, Laguna Beach,. CA 92651. Please send it soft will arriveby September 24t Thanks, Her friends. 4Z"-° ANNUAL PORTl7GUESE. BEND NATIONAL HORSE SHOW To $ENEEW MOWS. ifS. HOSPITAL LOS ANGELES SEPI: Mi Ele io' , .11Te, & I2" ERNtIE Iloitanr PARK 2585.E HAWTIIORNE BLVD., RHE FOR INrORMATIOlf, PLEASE CALL (310) 791-4933 UPCOMING IMPORTANT -EVENTS Chyy Council Meelmg 9/13/99 and 0/27/99 at730p.m- 4Vit l+feP*Setiistitirt cotideitteeMeeting 9/2W99 at 6:O0 p.m' at the Native Flint t emot aeration Garden Florin gCo mliss on1Witiiig 9/21/99 at 3Eip.ui TraEffcCommissicne Meeting 9/23/99 at8 30 a.m , _ BULLETIN BOARD FOR SALE Lawn mower (for golf putting green), wheel chair ("lied') and Porta F'otti. Call Bill (310) 377-18.50 or (944) 492-1524. WANTED: booking tai buy or share small, gentle horse; 16 hands or smaller. Call (320)541-1671. HORSE RIDER AVAILABLE Recommended by RH resident; PTV area i nterniediate-level rider to ride your horse when you're too busy, vacationing, etc. Call Mrs. Brooke Genese, (310)373-7546. • JUNE 9,1999 • IH liitNir A public hearing will be conducted l y. the City Council on TVf titday, jutie 1:t. 1999, to consider the FY 1999-00 i3udget: Public comi>itent, i wetcore. The city council meeting: aril$''. coriimence at 7:30 p.in. in the City. Council Chambers at City I all 2i?ortUUuesellend*O... ode 166€k toxic cltettttcalsk .. ray a 'titeeiit carc,no etl<s, #410 :406# tderl tec€ nt `tom urbanrunafftha€Mowstl ottglr ainkn our coastal waters• every day. 'Hilt and the oeeaie are affected when topic cheitt call,.pestretdeS, paint or oil are dumped tttto storm drains swttntnrttg poo $ and spa wafer enittai�itr€g eli and caplier-based-algaeei ptr .atazarcl to i and human life when these toscttr stilti tar €as erdietti ocean. • ?n•a€e dtseodraged fio►sE d EYtar idtloru red pool or spa water to" a street, si8init tirapn drtiai ' • You should .have the chlorinated pool water trucked out of the City. • Do not use copper -based. 40e -ides unless absolutely necessary, Contrti) algaewtth chtorirte or other alterftatives to copper l aser . pool- chemicals.. Copper is a po terful lterl rcede: Even sewage treat ,tent technology camtotrernove all o€ the metals that enter a treat -in -001W The solution to this problem is not at the end of the pipes where the stortnwater empties into- the ocean. The solution is at the s©ttrce--at our homes.. Good housekeeplg.practices sr such ss handiittg. stc rttt� and disposing of pock) rtia tettattca matei tats' properly can prevent .pollutants. front entering; the storm drains. Dispose of toxic chenticais at Household Hazardous Waste Roundups. CaII l(ass)Z53-2652 for more information on environmental programs offered by Los Angeles County. HOURS OF CONSTRUCTION Rolling IUDs residents are j)) reminded that conStrUctiim work on theirproperty is only permitted batmen the hours of 7:00 amt. and 6:00 p.m., Monclay through Saturday. Please check with City Hall and the Community Association prior to beginning any project on your property to determine whether approvals are necessary. If you have any-gitestions, please call City Mali at (310) 377-1521. The Los Angeles County WEED ABATEMENT Fire Department has . BE FIRE SAFE commenced inspecting properties for compliance with fire prevention weed abatement standards. OF TEtedi:tk COUNCIL TFlortaa-F k}ernsheirner Frank -E Hitt Al1e. f Jody Murdock Godfrey Perrrell Issue S9=1D ei ent sta ids ;are.strietly enforced and to recltit the ltice%itiri of residential eemttr SIV,, v & m a wtldtire. For more regarde.l2rtush( clearance on your gl•6s County Fire ci n ilis at ($10) 377- ,41-xaosHORSE .; W:NEWs Sa-turd4y_ l4y 1°; the abalteros Koh Show pce t the i'os Ring at liesse`s dap_ We had beatittft lspringslinsltihe '400-4.Ym. having been `dam Iii" Art from the caattatt` . Corrine tg and even a eke were followed :Musical chairs, v t)3aig whose and brought her uu fri Was excellent e _rutfSare say, mitt of al tai of nineteen, only:ive Ors -0146 ti, i2c tgFlil s. Sikiiitwith able help Smolt iehadribbons " r ails and prizes Rollhij 2299 if, are-•. Horse Slims _ £0/0 #0/63t010101010-10310teWi show is erttrttgh lit tttest dawn by pease <Ca S 41 at (310) 541- s .ui ut`the F &tie Women's Mammon y C ft,6 ✓C'aren .7aur gint{TarserAI; 18i'c EiFCf3.1 11 G- OAT1tl�ir E' ENTs City CtiuttciF It eetatg. 6lt4199ansi 612814at7:3Exptit PlanningComttussion Meetuig bf�l99at 7 34tp to W i#d It fe Pre'seceahntt CtSutitiitt@e l�[€eting 6E219at6ODgrt�. fin tti Bcr HOUSESITTER` AVAITAIkEt Mature college couple with well- belle-V.4;0g W innvutgtiackto di StaithhUay forgrad schook Looking to housesrt Iir.eutlh a situation where they cad offset so ne of the rent by doing Irglit maintenance, odd lobs;_ gardening; etc. Looking for July 1 Mover -14:W ReartOrtaible and hard working. Cali Josh at (805) 534- 9156 orlocaiparents at (3307541.4032. GAI4BEPFEi WANTEH;_ $9/ hour. Spanish OK, own car. Call 544- 1707. FREE TO A GOOEr I-10MB Beautiful i year old chocolate Lab. bleutaredmaCe ,AK, Call 373-7603. SQ11BOO CAGE: Whoever borrowed a large cage fluid our house on Fortuguse fie end Road on Monday. 3/22, please call 377-0746 to return it. Wewilipick itup. FEBRUARY 17,'1599 NIEMRS • OF THE err( COUNCIL it y 4 m y Nitta •,../ k wi ieUe The West Vector Control Disiirt has reported; that Africanized titi ex t4aveb c;fbitna On Santa Bella Road- in mairtg i Fstale Therefore, the District coisider§ the ow of Rolling Hills to be colonized Cry Africanized Honey Bees. AFItiCANIZEb' 10$EY 1i3 INfOl I1 iTifi it AV/kltABLEATtIT1` AL At the regular City Countil meeting field: on Monday, February .£0, representatives ofthe West Vector Coto lOftfict p> 0itked , infririitaiaon,. regarding the tocal'introducticirr.0 tee Africanized Honey: - • Bee. Thomas F, Heir sheimer Frank E. Hilt AlterrLay -Jody Murdock Gaditoy Porno!! Isstla94.4 The public hearing process is deigned to :ensure that all of the neighbors and rnteteeted, path 11aae an opportunity h# tissc s a project pnorto it beingt:tmstruded. For more rnforiii< tarn, :please feel- free tO_-contact City Hall at Ma) 3 Z iszi,; agPrThe West Vector- Control District is investigating -all known naturalbee hives to deterifiine if the hive has been "Africanized". Africanized Honey Bees take over a regular European Honey Bee hive and over a fairly brief time, convert thathive to Africanized ;a Nest Vector Control District officials report that bees that are foraging on flowers and plants, whether Africanized or European, do not post a significant danger. However, Africanized Honey Bees, when encountered near their hive, can be eztreinely dangerous: SPrif you know of a location. of a natural bee We- or observe bees in a swami or conung a goutg front a certain portion of a tree, stunts crevice or other specific locations please contact the the West Vector.Control Distact at^(31d). 915-7370 immediately or the City, tff`Rolihitg hills', (510 377-1521. The hive will be investigated. If it is cteteiflii ie'cl that the hive is European Bees, the Trees will: be re-released into the environment, .s The City has received in€ormation .regarding the Africanized Honey Bees which we vale send to yoti at your request. Additionally, we have video tapes that : are available for you to check-out that further- describe the aggressive characteristics of the Africanized Honey Bees and steps that people should take in dealing with this insect. For more in€orniatioit, please call the City of Rolling Hills at ( 310) 3774521 or the West Vector Control District at (310) 915-7370. REMINDER ... ADMINISTRATIVE FEE FOR "AS BUILT" STRUCTURES In an effort to curb "as built" structures from being presented to the Pienning. Commission, the. Ciiy Council, on January 25` ;adopted an additional $400 administrative fee that will be ckkarged on applications for illegal or "as built" structures or grading that requires Planning Commission review (as a general rule...it's grading if the work being done on your property requires the use of heavy equipment). Additionally, $200 will be charged for each additional "stop work order" that is issued beyond the original stop work order for illegal construction that requires Planning Commission review. Planning Commission - review is required for structures that encroach into the front, side or rear yard setbacks, for items such as sports courts and for a new structure (any size) or adding on to an existing structure by more than 1,000 sq. ft. which represents more than a 25% increase in the original structure size. These types of projects, whether proposed or illegally constructed, require Planning Commission approval through the public hearing process. IRP f)C5l?t:IMP:F-MltV!$ _ pYBtseM e t Cttg of tto111,4 kt141yIMIi s L'i'as&tvatiiai' Coiiirritttee - and., South BSiy illd T ltab kaiejays tNatth jam` • 7o4t7 tiv: RoI Tetilltts=Cls& Fiat1 2!orteiguaatsBeitct l�oiril. eiL€ON5 .:. _. OWt i#AWK5 4 see the saheatitrfeypItOpp6fase d• learn aboutfaiconry -: 4. leant ai outwikilift rahoititat.fon aandwhat wa colt and su thee httgandtheft ,ei trbnirr6.q. •: leartivkratl5faet ficlibnrega01114ttteszbildg BRihfG TtIE ENTIRE PAmik1 IkEFliESiitytOr Wlt t..13E 5ERVEO Pid:CO ut►wanted i0_4 15`h afld 5Ft wilt pick ttte fetF-ytiir• flG tO »race Itelts5 hour » riots tt>eaCh.ottltutt date TEL I5rCtthlNitti ttON - - ii 10 protect win o CAENDAlt. NOW Ti1ECL YOFROLUNG tIL1StANNUALSPRINGCLEANUP WILLTAKEii OHSATtJHDAY tt Y8 . ands #tifU Yrfiv411Yi5 $_ot• May **theft dSk`de iiti. hat 24 The Rolling Hills Tennis Club is inviting alt Roliiig Hills tennis enthusiasts, who ate not members of -the Rolling Hills Tennis Club-, to join us as our guestsat one of our I/pcotiiing social tennis events. We want to encourage more residents to jour us and enjoy tennis, dinner and fun at our newly refurbished: facilities: These events ate held on Sunday afternoons, once per month. Please contact Ann and Allan Roberts at 577-5607 for details,. and your reservation. I rdtsauKrttettIttairiattipa plus AIFieatdeneeettgisitailltlre3o8ereiiat.a Ill%reduction in January asid Fernery Onfitrarep1aoes titan to r $5O OOt .+ ` UPCoMTNO T ORTA NT EYEhi'i'S: 'IrGtyr Coe icatteeiin 2/22%94 mitt S/8/94 at zsa p:in, ■ Malt >rte vatioiiatrustitteeNte'eting 2 /24/ 54 attt:Oe put:. ■Ptazuvnggr isslahl4teettng 3/rM I at7:3ffpah BULLETIN BEARD WANTED: Rolling Hills resident tooklag to rentlboase sit your Roiling Hilts florae Dom *II luaug jolt': Call 377 9655. HOUSEIiHHPS* KV'KHA NE:_ Reemameadeet by Bit resided, bas 3 days available. ON S4i 2299. FOIL SAM 1998 GS4eo Lixur, 4 door, 3,000 mtles...$43,066. Call 377- 7892. VACATION: Penthouse suite is Cabo San Lucas available 3/29-415. sleeps 8. Call 5445667. • FEBRUARY .3, 1999 closed Februaryt 5 in observance of the Press SP C IA1t. PRE EI T T N OIV'. AFRICAN BEES a_SlorA special ent ittorr o the. status of the Afr'i�±e rti a Hon y Bed its: the South :BOY wi be r act by f West Vector C r ttrol Dlsfr�cl a the'Cit ' Council Meeting on Monday, Febru rt 8tt► at 7:30 p.m. You are invited to attend this preseltati0f at City Hall, 2 Portuguese Bend Road. Fer more. information, please call City Hall at 377-1521. WILDLIFE BIRD DISPLAY/SEMINAR Members of the Rolling Hills Wildlife Preservation Conmtittee will host a special Wildlife Bird Display and Seminar on March 15th at 7:0a p.m. at City Hall. Please plan to join the Wilritife Committee for this opportunity to see live falcons. owls and hawks and learn about falconry, wildlife rehabilitation and what ycitt can de to protect and support these birds in :their native environment. This is a wonderful oppOrtunity to learn what is fact versus fiction about these hnpottaitt birds. For more information, please feel free to contact Rolling Hills City Hall at (310) 377-1521. CITY COUNCIL ADOPTS ADMINISTRATIVE FEE FOR "AS BUILT" STRUCTURES In an effort to curb "as built" structures from being presented to the Planning Commission, the City Council, on January 25"; adopted an additional $400 administrative fee that will be IUiEl�hllf8 OF TP E CITY COiJM1►Ctt 7tr6Sna F._ I ei Sheimer Frank E Ht1 • -Allen Lay' r Jody Murttoek Godfrey Perrielf l'Otie 99-3 r 5tts fir: or "as built" t requ s Planning •a geEera rule...it's aU on_`.our property tea e> p ent}. se charged for each additional "stop wank other"' th t as issued beyond the gntar scup weir urges fur illegal cofstfxctiOn that tequilas Planning Contnusston review ;required for nt, side or s sSports courts [ to an ;q ft. -*Crease in the es of projects, constructed, miSsit% approval a-W.to be built or �recess is OS and: so enty to st 'Cie& ontaet LlrC"O FNG IMPORTANT EVENTS t city Council Meeting 2/8/99 and 2m/99 -at 7:30 p.m. it Wildlife Preservation Conimittee Nfeeting. 2/24/99 at 6.Oa p.m. it planning CommissionMeet ng 211/9 at Z 30.F. _ BULLETIN OAi t; tl ItolItng gills resident looking to rent/house sit your Rolling Hills home from April through July. Call 377-9858. I A:Canto eat with large orange & black, spots was found dead on Outrider Road, during the holidays. If this is your pet and you would like further information, call 8-33-7221 I POUND: Green parrot w/red & yellow marking in vicinity of 26 Portuguese Bend Road, For information call 544-60115. • JANUARY_ © A spe€`rat presentation of'>ttte 5titAS Of the, Africa IZed honey Bee inn the Soi r Bay will be presented by .the West Vettpr I.COhttabl atstnct at the:CO Co>:ltrcit Meetlftg on 14.644 eii ar ' et ' putt `Yrni are iirvlted . ' t:t' attetnd atti presert tlat. a The fdlife i 0.0.. lot . .:**0. s -.'vOlt host a Bird ibis tiayJ emrtdr on Monday,_ Marc,i5`r irginitingyat; tr Both ofttese social cfise''trigs sncilttatce Discs:_, in tits City Courtcit chamber Cif tt l r ' PartuguerSev fiend Roratt ''rn - attendalrce encourage [ atclr: f - rr ter tietal up-camirtgi ewtletter ; ;_ 1vfem&ers>•of, the Cotsneil;`. • CiF]tdflTil pttlre&easing ab': C€3(`NSttEi` the faty'E_"f3tifnc :' tzfeetutig tin AnmiItF 1 Tt onclag . TarEuat to r`onstcler alt acimiciistrative fee PM! PERALTI of aril arts for each stop PIRaJECT'S P "f` s lZu1I rolect are p iiects . ttrot ace' contstracted Vwititiie the "City tivitladeti ap fprlate"pernfits rrsst1ed after a public hearing before the Plannu m ig 'Coiiussion Typical' • e caarples coutil inctudee biuklirtg into a sa�ttrack witltaiet a Variance. adding a sports oeurt without a t-atiditcoffat Use Fermit or grading of building to rite*bent that requires Site Plan I2evrew Apprgtval by the Plattnir g Corninission. This public hearing. Will begin at apprcOrhately'730 p.m. in the Rolling Hilts City Chun it ChambeFs, 2 Portuguese Bend Road: Public input is encouraged. • > ' The Los Angeles County West Vector Control District has reported that a ' hive of r c€ Honey Bees was found and rdestroyed in the City a'€ Lawrn4ale nit December. 15th. —It is reported that flits is the first recoadect colony of Africainzed Honey flees found in Los Fitgeles County: AEcordmmg to the: District, it is believed that the lure Itad. been at that location for mare than a yearend; cociverted;tci the Africinite l Honey Bees within the last few montha. It is also believed that a number of Africatized Haney • See swarms may have emerged from this cokaity- during, that period and may have established newcolonies elsewhere. Africanized Honey Bees are identical in appearance to the European Honey Bees already found- in the City of Rolling Hills, However, Africanized Honey Bees respond to- what they perceive as a threat in a significantly more aggressive ,manner than European 1-loney Sees_ This situation in -Lawndale involved an established European Honey Bee hive that was converted by the Africanized Honey Sees Thotnae:F_ Heinsheimer Frank`s Httt • All n La t . JodyrNturdetk '- Gddh`ay Parnell 4szte99,2 taking over then ye whicch resuIfed in aggressive behavior by fire beesthatteas abserver5 by t?�Fle ltt--ti�earea. if yo .s i aturat free hives in th►e City of i aping Hills (ease the Los. liege County Vest Vector Cbrtfivl : 310}915-737t6ortheCit d€Ro ng Hilts n E�bserV� coitafaci The West. Vector rrortl entitled. "fatntg "Chifdien Witty; ttf tile* this f€ a video Pfftimey ees" an tillEj Bees"` t><y'Fift �+7,ttfttd like 11 Ci'E;�Ha11=ar �3'fi3���7 � so utAI NIFIED tnitS eiunsula Unified cttrrezrly working with nerifliablies usage as it t_ Flte Farttities:f7esigh fi in: various ide-input of finure F'- J rtarrattF Ifs sitaicEs f4. "ar ref mimtl=utlatz in tlfa well Ise �tresei elf ttx the Ildatct of is`ducat> on itt the near ftFEut The arc hobl i hstrzct has scheduled two co natnnity forums to •answer questions and update residents: an the progress of the Faeibli L?essgit-Tearn Ttte conimtituty tartans will be Won Wec tes`day, gear- YY4 at:7 p m in both the Miraleste lnterMedtate.=-,Schritil Theatre Arts Building' and thePalosVerdes luttGdtedtate School Muitrpur•pose rooms. 'these foruziis will be instrumental in calletting, feedback flour the comtnunity..: For farther information on the foreitns, call Net .Lyons at 378-996&, extension -0k uPCF3i1 iNa IiVIP0Eriki' 'r EVENTS 1./25/o9 aria 2/&I9ifa C lpnf. ■ wildlife 1'reservshoit CoitimntteOleebt tg.. 2/24/99 at SO pin. it Flamm tgCom reas.l iktlMleetmg 2/f5/91a-7lipri1 t&i3LT ifl' .0OARD Q litderly 44 .11c06 caretakerfaeatstant. 5 pat. — 9 a.m. dairgiiiirsli & fMvers I%ense 4 must. Cali $774464. Grounds Weeper, nusc. OW*: Engtisirkur/5 5 day week depends on abitlity/$7 ta$&Q6lftr (5I1377-8454. El Lovely Anky ti -10 withmattress for sale like neat, light brown wui & if tit offer Cali jeaiiae, 3774243 (7 h White eitt wiih large oionge.4. black spots was found dead on 1/10 Ora property ois Georgeff Rudd. If this is year pet and you would like ftiriff& tnfoitizadoiz, calt.534-3681. • •• Ciiy 0/ OLL`/ 9. Ji1'ff INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No.: 4.A. Mtg. Date: 11/23/98 DATE: NOVEMBER 23, 1998 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ATTN: CRAIG R. NEALIS, CITY MANAGER FROM: LOLA M. UNGAR, PLANNING DIRECTOR SUBJECT: CONSIDERATION OF PLANNING COMMISSION RECOMMENDATION REGARDING METHODS TO DISCOURAGE "AS BUILT" PROJECTS. BACKGROUND Following a request by the City Council on June 27, 1998, the Planning Commission looked at methods to discourage illegal construction, also known as "as built" projects. This review was precipitated by the presentation to the City Council of three Planning Commission resolutions approving modifications to projects that involved grading and construction without permits. On October 20, 1998, as a result of their review, the Commission recommends to the City Council that an additional $400 administrative fee be charged on applications for illegal "as built" structures or grading that require Commission review and that an additional $200 be charged for each additional "stop work order" that is issued. The Commission also recommends that the suggestions of Building and Safety representatives listed on the following page and numbered 1-6 shall be observed. Beginning on August 18, 1998, the Planning Commission reviewed information regarding Building officials' suggestions, nearby cities' practices, a report from Assistant City Attorney Kevin Ennis regarding the level of penalties that could be assessed and an estimate of the monetary value of the additional staff time required for enforcement and review of "as built" projects. During the fall of 1997, at least four construction projects took place without benefit of City and County permits. They were brought to the attention of the City by neighbors, the Community Association, the County building inspector, and City employees. Eventually, each of the property owners made application for Planning Commission review. At this time, all of the four cases have been approved by the Commission and the property owners are required to modify their projects to obtain County permits. "AS BUILT" PROJECTS PAGE 1 Printed on Recycled Paper. Staff calculated the monetary value/administrative fee for the additional staff time required for enforcement and review of "as built" projects that require a Variance, Conditional Use Permit or Site Plan Review application. Staff involved in the administration process are the City Manager, Planning Director, Building Inspector, and Clerk Typist/Receptionist. The average cost of administration of "as built" projects is $400. (This equates to roughly two hours of time each for the City Manager, Planning Director, and Building Inspector and one-half hour of time for the Clerk Typist/Receptionist). An August 18, 1998 report from Assistant City Attorney Kevin Ennis is attached regarding the Commission's request for information regarding the level of penalties which could be assessed on "as built" projects. Staff discussed the situation with County Department of Building and Safety representatives District Engineer Ms. Lata Thakar and District Engineering Associate Mr. Rafael Bernal. The following methods were suggested to discourage illegal construction or "as built" projects: 1. Education: Continue to print small articles in the bi-monthly City news bulletin about the need to obtain the permission of the City and the Community Association for the construction of any structure and the possible penalties. 2. Issue a "Stop Work Order" promptly when illegal work is discovered and require the property owner to seek approval from the Planning Commission. 3. Meet with and send a letter to the property owner regarding the need to stop work and the City's requirements when illegal work is discovered. 4. Utilize the sheriff to clear the job site in extreme cases, as determined by the Citty Manager, should illegal work be continued. 5. Charge a noncompliance Investigation Fee For Work Without Permit as described in Section 107.13 of the Uniform Building Code for each required permit (i.e., grading, building, electrical, plumbing, and mechanical), which results in the payment of double the permit fees for completion/modification/demolition of "as built" projects. 6. Refer the case to the District Attorney for prosecution as a misdemeanor in accordance with Section 1.08.10 of the Rolling Hills Municipal Code. NEARBY Cl'1'1ES • In the City of Rancho Palos Verdes, illegal projects are given a "Stop Work Order" and all permit fees are subject to two (2) times the original permit fees. "AS BUILT" PROJECTS PAGE 2 • • • In the City of Palos Verdes Estates, illegal projects are under the jurisdiction of a Code Enforcement Officer to achieve compliance. And, on a case -by -case basis all permit fees are subject to ten (10) times the original permit fees. • The City of Rolling Hills Estates publishes an article about once a year in their city newsletter about the planning process. The building inspector is notified to issue a "Stop Work Order" for illegal projects and all permit fees are subject to two (2) times the original permit fees. RECOMMENDATION It is recommended that the City Council review the methods suggested to discourage "as built" projects and give direction to staff. "AS BUILT" PROJECTS PAGE 3 DATE: TO: FROM: SUBJECT: Cu,• • / ./kll, INCORPORATED JANUARY 24, 1957 AUGUST 18, 1998 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF 90274 (310) 377-1521 FAX (310) 377-7286 Email cilyofth@aoLcom HONORABLE MEMBERS OF THE PLANNING COMMISSION KEVIN G. ENNIS, ASSISTANT CITY ATTORNEY CITY'S ABILITY TO REQUIRE PAYMENT OF INCREASED BUILDING PERMIT FEES IF WORK ORIGINALLY COMMENCED WITHOUT A PERMIT BACKGROUND At its last meeting, the Planning Commission asked whether the City could require persona who commence work in the City without a required building permit to pay more than twice the standard building permit fees for their project_ This additional amount would be a further penalty for the failure to obtain approval prior to construction. This question arose because it is perceived that the payment of double permit fees may not be a sufficient deterrent to some residents in the City_ The Commission also was informed that one city on the Peninsula imposes a penalty equal to ten times the amount of the underlying building permit fee in these situations_ DISCUSSION The Los Angeles County Building Code, which the City of Rolling Hills adopts by reference with certain limited amendments, constitutes the governing Building Code for projects- in the City. Section 107 of that Building Code requires the payment of building and grading permit fees in accordance with an established schedule. Building permit fees are based on the total value of all construction for which the permit is issued (Section 107.1) . Grading permit fees are based on the volume of soil displaced (Section 107.5) . In the event construction is commenced without a building or grading permit, the Building Code allows the building official to impose a fee on the project called an 'Investigation Fee for Work without Permit" (Section 107.13) . This Investigation Pee is to cover the official's cost in making a special investigation into the matter prior to the issuance of the permit. The amount of the Investigation Fee "shall be -equal to and in addition to the permit fees specified" in other sections of the Code (Section 107.13) . Thus, the practical effect of this "Investigation Fee' 980813 1683183 1 1.0 Printed an Recyt:Jed Paper • • is that persons who commence work without a permit are required to pay double the amount of the underlying building or grading permit fee. By separate letter forwarded to you with this Planning Commission packet, I have discussed some the legal issues involved with increasing the amount of the Inspection Fee or imposing a separate fee that results in payment of more than double the permit fees. Please refer to that letter for discussion of those issues. One existing legal tool toaggressively address these problems is through the process of a misdemeanor prosecution. In those cases, some judges permit settlement of criminal cases where the violator agrees to pay a monetary penalty to cover the City's costs of prosecution. Thus, cities are occasionally able to extract significant penalty payments from a code violator in this process. However, the -City and District Attorney's Office maybe reluctant to use this heavy-handed` approach for what could be perceived as a "minor' crime. In addition, a misdemeanor prosecution can be time intensive for the City and District Attorney. Thus, this approach is hying) means an optimal solution to these problems. A second option is to -establish administrative civil penalties for certain violations of the mUnicipal Code, including certain provisions of the Building Code. This approach is authorized by state law (Government Code 53069.4) and would permit the City to issue a citation, much like a parking ticket, to persons who violate the code provision. However, there are a few disadvantages to the administrative civil penalty approach in this situation. First, before imposing an administrative fine for building, plumbing, electrical or other uniform code violations that do not create an immediate danger to health or safety, the City must provide a reasonable period of time for the violator to remedy the continuing violation (Government Code Section 53069.4). In those instances, the City would have to issue a compliance order notifying the individual or business cited that the violation must be corrected within a reasonable period (10 to 30 days) or else a fine will be imposed. For all other types of violations, the City could issue an administrative citation, and the fine attaches at the time of issuance. Second, there is some additional staffing and procedural costs involved in an administrative penalty process. Anyone issued a compliance order who then fails to comply, or anyone issued an administrative citation, is entitled to a hearing before an administrative hearing officer. The, administrative hearing officer will hear evidence and then issue a written decision. If the decision is in favor of the City, the violator must pay the appropriate fine. If the decision is in favor of the party cited, all proceedings against the party must be dismissed. 91101113 3.683%83 1 • Thereafter, appeals to the municipal court are available. Thus, there would be some additional• staff time in conducting hearings and handling additional appeals. Third, the amount of the penalty is limited to the provisions of Government Code Section 36900 which limits first offenses to $100, second offenses in the same year to $200 and third offenses in the same year to $500. Although, the City may make each day the violation remains a separate offense so that the cumulative amount of fines become significant, given the notification period before the penalty may be imposed, cumulative penalties may be difficult to impose except when a violation remains unresolved for a long period of time. Another option is to impose an additional surcharge on any variance, conditional use permit or site plan review application that may be required to approve the as -built project_ This surcharge would be an amount to cover the additional City staff costs,. as distinguished from the building official's costs in connection with a related building permit application, of processing the as -built application. The surcharge would be paid to the City when the applicant submits his or her variance, conditional use permit or site plan review application. The amount of the fee would be limited to the City's reasonable cost of providing the service of processing that as -built application_ The City could make that fee even higher if it submitted the matter to the voters and it was approved by a two-thirds vote (Cover ment Code Section 66014) . Thus, the City could not arbitrarily set the application fee at three or four times the amount of the underlying application fee without a two-thirds - vote of the electorate. However, even if the amount was set at just the cost of providing the service, the City may find that these type of zoning cases take a certain amount of additional City staff hours, independent of the County building official's time, to detect and inspect the violation, work with the applicant and the County on their applications, and then process them through the Planning Commission. This additional time may calculate into a moderate fee increase. If this additional surcharge was .made known to residents, that surcharge, together with payment of double the building permit fees, may accomplish the intended goal of deterring some potential violations. If you have any questions regarding this matter, please do not hesitate toask me either before or during the meeting. 960813 1683483 1 • TO: ATTENTION: FROM: City 0/ leoffiny JUL INCORPORATED JANUARY 24, 1957 AGENDA ITEM 9-A MEETING DATE 4/11/94 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL CRAIG R. NEALIS, CITY MANAGER LOLA M. UNGAR, PRINCIPAL PLANNER SUBJECT: PENALTY FEES FOR PLANNING APPLICATIONS & BUILDING PERMITS FOLLOWING ILLEGAL CONSTRUCTION OR "AS BUILT" SURVEY Staff inquired about penalty fees charged to applicants for Planning Applications & Building Permits following illegal construction or "as built," meaning that required applications were not filed and an inspector did not inspect during construction for the following cities: PLANNING APPLICATIONS Palos Verdes Estates Rolling Hills Estates Rolling Hills Rancho Palos Verdes BUILDING & SAFETY PERMITS Palos Verdes Estates Rancho Palos Verdes Rolling Hills Rolling Hills Estates RECOMMENDATION It would be in order for members of the City Council to consider this report and provide appropriate direction to staff. Double Fee Double Fee Regular Fee Double Fee Ten times Fee on public property Double Fee on private property Double Fee Double Fee Double Fee