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Minutes of a Regular Meeting of the City Council 08-09-2021r MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, AUGUST 09, 2021 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Bea Dieringer presiding. 2. ROLL CALL Present: Mayor Dieringer, Mayor Pro Tem Black, Mirsch, and Wilson Absent: Pieper Staff Present: Elaine Jeng, City Manager Meredith T. Elguira, Planning and Community Services Director Janely Sandoval, City Clerk Michael Jenkins, City Attorney PLEDGE OF ALLEGIANCE BY MAYOR DIERINGER. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME Resident Alfred Visco informed the City Council on how the United States Forest Service (USFS) approved Phos-Chek LC -95-W for fire management, the benefits of using Phos- Chek, and the process Phos-Chek underwent in order for the USFS to approve it. Mr. Visco referred to multiple locations that have successfully used Phos-Chek that Ron Raley presented at the May 4th Western Fire Chiefs Association Wildfire Prevention Summit, and provided detail regarding the success of the City of Pasadena. Lastly, he expressed his interest in the City Council agendizing the possibility of using Phos-Chek as a fire management tool within certain canyons. Resident Joseph Juge voiced concerns regarding the use of video and audio devices to record private situations and gatherings of neighbors. He expressed that resident Dr. Tamayo, his neighbor, has taken photos and videos of their private events and other activities thereby invading their privacy and causing Mr. Juge and his family to feel harassed. Mr. Juge also explained that an email was submitted and prepared for the Council to review, and he added that Dr. Tamayo has provided them a letter acknowledging that videos have been taken and conversations have been recorded. Mr. Juge understands that taking audio recordings without consent is considered wiretapping, and although he does not agree with adding additional laws, he feels additional actions should be considered if Minutes City Council Regular Meeting August 09, 2021 1 neighbors are not open to reason regarding their actions. Lastly, he expressed that City staff and the Rolling Hills Community Association have been contacted regarding this situation and have assisted to the best of their ability. 4. CONSENT CALENDAR 4B PAYMENT OF BILLS. 4C RECEIVE AND FILE AN EXECUTED PENINSULA CITIES JOINT LETTER TO THE CALIFORNIA AND LOS ANGELES COUNTY CITIZENS REDISTRICTING COMMISSION DESCRIBING THE CITY AND THE CITY'S PREFERENCE FOR REDISTRICTING. 4D RECEIVE AND FILE AN UPDATE ON THE PENINSULA CITIES JOINT LETTER ON ASSEMBLY BILL 215 HOUSING ELEMENT, RELATIVE PROGRESS DETERMINATION. MOTION: Councilmember Mirsch motioned to receive and file items 4B, 4C, and 4D, and Mayor Pro Tem Black seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Mirsch, and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: Pieper. ABSTAIN: COUNCILMEMBERS: None. 4A REGULAR MEETING MINUTES OF JULY 26, 2021. MOTION: Councilmember Wilson motioned to approve the minutes as amended, and Councilmember Mirsch seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mirsch, and Wilson. NOES: COUNCILMEMBERS: Mayor Pro Tem Black. ABSENT: COUNCILMEMBERS: Pieper. ABSTAIN: COUNCILMEMBERS: None. 5. COMMISSION ITEMS None. 6. PUBLIC HEARINGS None. Minutes City Council Regular Meeting August 09, 2021 2 7. OLD BUSINESS None. 8. NEW BUSINESS None. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS 9A CONSIDER JOINT PENINSULA EMAIL TO LOS ANGELES COUNTY BOARD OF SUPERVISORS 4TH DISTRICT JANICE HAHN REQUESTING THE REPORT OF CERTAIN DATA BY THE DEPARTMENT OF PUBLIC HEALTH (MAYOR DIERINGER). MOTION: Mayor Pro Tern Black motioned for Mayor Dieringer to work with other 4th District Councilmembers to draft a letter requesting specific data for individual Peninsula cities, and Councilmember Wilson seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, and Wilson. NOES: COUNCILMEMBERS: Mirsch. ABSENT: COUNCILMEMBERS: Pieper. ABSTAIN: COUNCILMEMBERS: None. 4. CONSENT CALENDAR 4D RECEIVE AND FILE AN UPDATE ON THE PENINSULA CITIES JOINT LETTER ON ASSEMBLY BILL 215 HOUSING ELEMENT, RELATIVE PROGRESS DETERMINATION. MOTION: Mayor Dieringer motioned to reconsider pulling item 4D from Consent Calendar to further discuss and edit accordingly, and Mayor Pro Tem Black seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer and Mayor Pro Tem Black. . NOES: COUNCILMEMBERS: Mirsch and Wilson. ABSENT: COUNCILMEMBERS: Pieper. ABSTAIN: COUNCILMEMBERS: None As motion to bring back item 4D did not pass, previous motion stands. Minutes City Council Regular Meeting August 09, 2021 3 10. MATTERS FROM STAFF None. Councilmember Wilson reused himself from the closed session and left the City Council Chamber and City Hall at 7:56 pm. 11. CLOSED SESSION 11A CONFERENCE WITH LEGAL COUNSEL: INITIATION OF LITIGATION GOVERNMENT CODE SECTION 54956.9(d)(4) THE CITY FINDS, BASED ON THE ADVISE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WEILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. City Attorney Jenkins stated there was no action to report. 12. ADJOURNMENT Hearing no further business before the City Council, the meeting was adjourned at 8:59 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, August 23, 2021 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City's website link at: https://www.rolling-hills.org/government/agenda/index.php Approved, 'CY Bea Dieringer Mayor Minutes City Council Regular Meeting August 09, 2021 4 Respectfully sub MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, SEPTEMBER 27, 2021 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:02 p.m. Mayor Bea Dieringer presiding. 2. ROLL CALL Present: Absent: Staff Present: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Mirsch, and Wilson None. Elaine Jeng, City Manager Meredith T. Elguira, Planning and Community Services Director Ashford Ball, Senior Management Analyst Jane Abzug, City Attorney PLEDGE OF ALLEGIANCE BY MAYOR PRO TEM BLACK. 3. OPEN AGENDA - PUBLIC COMMENT WELCOME NONE. 4. CONSENT CALENDAR A. MINUTES: 1) REGULAR MEETING MINUTES OF SEPTEMBER 27, 2021 MOTION: Mayor Dieringer recommended changes to page 4 and the motion was seconded by Councilmember Pieper as altered. AYES: NOES: ABSENT: ABSTAIN: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: B. PAYMENT OF BILLS. Mayor Dieringer, Mirsch, Pieper and Wilson. Mayor Pro Tem Black. None. None. C. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR AUGUST 2021. MOTION: Mayor Dieringer called for motion to approve consent items 4B and 4C, and the motion was seconded by Mayor Pro Tem Black. Minutes'- ` • City,Council Regular Meeting September 13, 2021 1 AYES: NOES: ABSENT: ABSTAIN: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tern Black, Pieper, Mirsch, and Wilson. COUNCILMEMBERS: None. COUNCILMEMBERS: None. COUNCILMEMBERS: None. 5. COMMISSION ITEMS ZONING CASE NO. 21-03: 8 QUAIL RIDGE ROAD NORTH: REQUEST FOR 1) VARIANCE FOR THE ENCLOSURE OF AN EXISTING FRONT PORCH (30 SQUARE FEET) THAT PARTIALLY ENCROACHES INTO THE FRONT SETBACK; A 2) VARIANCE TO EXCEED THE MAXIMUM 30% BUILDING PAD COVERAGE BY 3.36%; 3) CONDITIONAL USE PERMIT FOR A 2,780 S.F. STABLE; 4) SITE PLAN REVIEW FOR 1,070 C.Y. OF GRADING; AND 4) SITE PLAN REVIEW FOR WALLS TO EXCEED THE 3 -FOOT MAXIMUM HEIGHT LOCATED AT 8 QUAIL RIDGE ROAD NORTH, ROLLING HILLS, CA 90274 (LOT 106-A-RH), (MANQUEN). Mayor Dieringer and Mayor Pro Tern Black recused themselves from the meeting. MOTION: Councilmember Pieper motioned to receive and file and the motion was seconded by Councilmember Mirsch. AYES: NOES: ABSENT: ABSTAIN: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: COUNCILMEMBERS: Pieper, Mirsch, and Wilson. None. None. None. Councilmember Wilson announced Mayor Dieringer and Mayor Pro Tern Black rejoined the meeting. 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. CONSIDER ACCORDION STYLE DOOR AND WINDOWS FOR LAYOUT OPTION 1 FOR THE CITY HALL ADA IMPROVEMENTS PROJECT TO EXPAND THE USABLE FRONT LOBBY SPACE AND PROVIDE DIRECTION TO STAFF. City Manager Jeng presented the layout for Option 1 and Option 2. MOTION: Council motioned to include this item at the next meeting agenda for further discussions. AYES: COUNCILMEMBERS: None. Minutes City Council Regular Meeting September 13, 2021 2 NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 8. NEW BUSINESS A. PRESENTATION FROM SOUTHERN CALIFORNIA EDISON ON INFORMATION IN THE ANNUAL RELIABILITY REPORT AND UPCOMING IMPROVEMENT PROJECTS. Connie Turner, Government Affairs with SCE, provided an overview of SCE's infrastructure, safety measures and public outreach process prior to implementing their capital improvement projects. Additional information was provided about surveillance cameras. Michael Glenn, SCE's Planning Manager, provided information on outages and long term capital improvement plans. Jae Lee, SCE's Performance and Resource Manager, provided additional information on location and pole types. Rolling Hills Community Association Manager Kristen Raig provided a brief overview of their public outreach process and permitting process. Discussion ensued. Resident Gene Honbo asked how often poles are inspected, by what means are poles inspected and are there access pads to utility poles. B. PRESENTATION FROM KOSMONT TRANSACTION SERVICES ON POTENTIAL FINANCING OPTIONS FOR FUNDING CAPITAL IMPROVEMENT PROJECTS. City Manager Jeng introduced Larry Kosmont and Dan Massiello, from Kosmont Transaction Services. She stated that the representatives will provide different financing options to finance the funding gap for potential capital improvements. Larry Kosmont provided information about interest rates, timing for borrowing money, public and private markets, basic municipal securities vs. pure financing, and operating leases. Dan Massiello gave an overview on municipal bonds, tax exempt and taxable municipal bonds. He provided information about types of bond sales, basic issuance process, types of obligations and bond characteristics. Councilmember Mirsch clarified that there is no direction to staff. Minutes City Council Regular Meeting September 13, 2021 3 C. RECEIVE AND FILE A REPORT UPDATE ON THE CAL OES GRANT PROJECT CREST ROAD EAST UNDERGROUNDING PROJECT. Senior Management Analyst Ashford Ball provided an update on the grant funds received through the FEMA Hazard Mitigation Program. The grant requires the project to be completed by May 7, 2023. MOTION: Councilmember Wilson moved to receive and file and Mayor Pro Tem Black seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black, Pieper, Wilson, and Mirsch. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. D. PSA WITH MNS CONSULTING TO APPLY FOR GRANTS FOR THE CONSTRUCTION OF THE SEWER MAIN PROJECT City Manager Jeng provided information on MNS Engineering Inc. on the proposed 8" sewer project. MNS proposed submitting an application to Clean Water State Revolving Funds, a federal -state partnership that provides communities low-cost financing for a wide range of water quality for infrastructure projects. MOTION: Mayor Pro Tem Black moved to receive and file and Councilmember Pieper seconded the motion. AYES: COUNCILMEMBERS: Mayor Dieringer, Mayor Pro Tem Black. Pieper, Mirsch, and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Councilmember Wilson mentioned the extra bins for green waste that was successful, and asked if the City is going to do it again. He also brought up free chipping of trees and bushes that can be picked up at no charge. City Manager Jeng informed the Council that Rolling Hills Community Association is already conducting chipping has their infrastructure and vendors set up. The City has requested RHCA to consider another chipping event, possibly two or three more. RHCA approved one event scheduled sometime in November. Mayor Dieringer participated in a webinar from a municipal law firm that presented some information on SB 8, SB 9, and SB 10. She recommends that BBK present more strategies on SB 9 to be presented at the next City Council meeting and to get something in place Minutes City Council Regular Meeting September 13, 2021 4 in place before the law takes effect. It was agreed upon to schedule SB 9 discussions with the Planning Commissioners. 10. MATTERS FROM STAFF NONE 11. CLOSED SESSION Mayor Dieringer closed down the meeting for Closed Session. Deputy City Attorney Jane Abzug announced that the City Council is going into Closed Session at 10:09 PM. Attorney Abzug announced the City Council is returning into Open Session at 10:30 PM and stated that the City Council took no reportable action on the item discussed. 12. ADJOURNMENT Hearing no further business before the City Council, the meeting was adjourned at 10:30 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, October 11, 2021 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City's website link at: https://www.rolling-hills.org/govemment/agenda/index.php Respectfully submitted, Approved, r Bea Dieringer Mayor Minutes City Council Regular Meeting September 13, 2021 5 Elaine Jeng, P.E. Acting City Clerk REGULAR MEETING OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 6:30 P.M. TUESDAY, MAY 18, 2021 VIA TELECONFERENCE 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chair Chelf at 6:31 p.m. on Tuesday, May 18, 2021 via teleconference. 2. ROLL CALL Present: Absent: None. Staff Present: Cardenas, Cooley, Douglass, Vice Chair Kirkpatrick, and Chair Chelf. Meredith T. Elguira, Planning & Community Services Director. Brian Byun, Assistant City Attorney. Stephanie Grant, Code Enforcement Office and Planner. Ashford Ball, Senior Management Analyst. Janely Sandoval, City Clerk Leah Mirsch, Councilmember. 3. APPROVAL OF THE AGENDA Agenda approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES Commissioner Cardenas motioned to approve minutes for February 16, 2021 Field Trip Planning Commission Meeting Minutes, and Commissioner Cooley seconded the motion. AYES: COMMISSIONERS: Cooley, Vice Chair Kirkpatrick, and Chair Chelf. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMISSIONERS: Cardenas and Douglas Commissioner Cardenas motioned to approve remaining minutes as presented, and Commissioner Cooley seconded the motion. -1- Minutes Planning Commission Meeting 05/18/2021 AYES: NOES: ABSENT: ABSTAIN: COMMISSIONERS: Cardenas, Cooley, Douglas, Vice Chair Kirkpatrick, and Chair Chelf. COMMISSIONERS: None. COMMISSIONERS: None. COMISSIONERS: None. 6. RESOLUTIONS None. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING. 7A. ZONNING CARE NO. 2021-01: REQUEST FOR; 1) CONDITIONAL USE PERMIT FOR A PROPOSED DETACHED GARAGE; 2) VARIANCES FOR: LOT AND PAD COVERAGE EXCEEDANCE, ENCROACHMENT INTO REQUIRED STABLE/CORRAL SETBACK FROM HABITABLE STRUCTURE AND GARAGE, AND FOR GRADING EXPORT; AND 3) SITE PLAN REVIEW FOR GRADING FOR PROPERTY LOCATED AT 23 CHUCKWAGON ROAD, ROLLING HILLS, CA (RAMIREZ). New City staff were introduced to the Commissioners. Planning and Community Services Director Meredith Elguira presented the item and explained the difference between previous plan and the proposed plan. She also provided information on how the project exceeds current code. Architect Domingo provided additional details between previous project and revised project. Commissioner Cooley asked for detail how the project was able to meet the thirty-five feet setback between the equestrian use and the ADU. Architect Domingo stated that decreasing the size of the garage made it possible. Resident Cheryl Mares, 8 Chesterfield Road, stated her concerns regarding overdevelopment, and traffic and safety issues that can follow if project is approved. Resident Gordana Swanson, 2 Chesterfield Road, stated her concerns regarding overdevelopment and potential safety issues. She wants to ensure acreage usage is up to code and efficiently being used for current and future owners. Residents Bill and Tanya Dilfer, 25 Chuckwagon Road, questioned revisions made to the original plans and stated their concerns regarding view obstruction and overdevelopment. -2- Minutes Planning Commission Meeting 05/18/2021 Planning and Community Services Director read email from resident Martha Bernadette into record, 10 Chesterfield, regarding her traffic and safety concerns, and the importance of proper drainage be installed for safety of the house down the hill. Chair Chelf informed residents that their comments will be discussed with all Commissioners. Discussion ensued among the Commissioners and staff. MOTION: Commissioner Cardenas motioned to direct staff to draft a resolution for approval of the project with amendments presented in the meeting such as, shifting of the barn, and mandate for proper landscaping to obscure the structure and removal of the wall on the Chesterfield side and Vice Chair Kirkpatrick seconded the motion. AYES: COMMISSIONERS: Cardenas, Cooley, Douglas, Vice Chair Kirkpatrick, and Chair Chelf. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMISSIONERS: None. 8. NEW PUBLIC HEARINGS 8A. ZONING CASE NO. 2021-04: REQUEST FOR: 1) CONDITIONAL USE PERMITS FOR PROPOSED SPORTS COURT AND MIXED USE STRUCTURE; AND 2) REQUEST FOR VARIANCES FRO; ENCROACHMENT INTO THE REQUIRED SETBACKS FOR THE SPORTS COURT AND MIXED USE STRUCUTRE AND PAD COVERAFE EXCEEDANCE. Planning and Community Service Director Meredith presented the proposed project. Applicant Keith Muller provided detailed report regarding revisions made to original proposed project. Vice Chair Kirkpatrick asked what the main purpose of the sports court usage. Applicant Keith Muller stated the proposed sports court will be used for tennis. Applicant Heather Docherty stated the chain -link fence around the sports court will be 10 feet high. Chair Chelf asked additional questions about view impact and landscaping. Applicant Muller stated vegetation will be planted along the fence line. Planning and Community Services Director Elguira provided further details regarding the proposed landscape. -3- Minutes Planning Commission Meeting 05/18/2021 Commissioner Cooley asked if there was safety concerns regarding new access from onsite. Planning and Community Services Director Elguira mentioned there are no safety concerns for first responders. Resident from 2 Appaloosa Lane called and informed staff he supports the project. Discussion ensued among the Commissioners. MOTION: Commissioner Cardenas motioned to approve resolution no. 2021-05 with the conditions set forth by the changes made today to the plans including the three -rail fence maintained on the street side, not allow for a second story being added, and all other said changes made today and Vice Chair Kirkpatrick seconded the motion. AYES: NOES: ABSENT: ABSTAIN: COMMISSIONERS: Cardenas, Cooley, Douglas, Vice Chair Kirkpatrick, and Chair Chelf. COMMISSIONERS: None. COMMISSIONERS: None. COMISSIONERS: None. 9. NEW BUSINESS None. 10. OLD BUSINESS None. 11. SCHEDULED FIELD TRIPS 11A. 75 SADDLEBACK ROAD (ZONING CASE NO. 20-09) 11B. 2 SPUR LANE (ZONING CASE NO. 21-05) 12. ITEMS FROM STAFF 12A. Trees and Views Committee Training on Wednesday, May 26, 2021 at 4 PM. Planning and Community Director reminded committee members regarding training date and time. 12B. Trees and Views Committee Meeting on Tuesday, June 1, 2021 at 4 PM (field trip) and 5 PM (hearing). Planning and Community Director informed Commissioners the date and time of the first Trees and Views Committee Meeting. -4- Minutes Planning Commission Meeting 05/18/2021 12C. 5TH Cycle Housing Element will be presented on Tuesday, June 1, 2021 at 6PM. Planning and Community Director informed Commissioners regarding the special meeting for the Housing Element to attain recommendation for City Council at the Monday, June 14, 2021 meeting. 13. ITEMS FROM PLANNING COMMISSION None. 14. ADJOURNMENT Hearing no further business before the Planning Commission, Chair Chelf adjourned the meeting at 7:45 PM via teleconference. Next regular meeting: Tuesday, May 18, 2021 at 6:30 p.m. via City's website's link at: https:/ /www.rolling-hills.org/ government/agenda/index.php Join Zoom Meeting via https://us02web.zoom.us/j/ 99343882035?pwd=MWZXaG9ISWdud3NpajYwY3dFb11 FZz09 Meeting ID: 993 4388 2035 Passcode: 647943 Respectfully submitted, Approved, Brad r elf Cha' man Minutes Planning Commission Meeting 05/18/2021 -5- nely Sa ity Cler azA^te SPECIAL MEETING OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 6:00 P.M. TUESDAY, JUNE 01, 2021 VIA TELECONFERENCE 1. CALL MEETING TO ORDER A special meeting of the Planning Commission of the City of Rolling Hills was called to order by Chair Chelf at 6:09 p.m. on Tuesday, June 01, 2021 via teleconference. 2. ROLL CALL Present: Cardenas, Cooley, Douglass, Vice Chair Kirkpatrick, and Chair Chelf Absent: None Staff Present: Meredith T. Elguira, Planning & Community Services Director Brian Byun, Assistant City Attorney Barry Miller, Housing Consultant Stephanie Grant, Code Enforcement Office and Planner Ashford Ball, Senior Management Analyst Janely Sandoval, City Clerk 3. APPROVAL OF THE AGENDA None. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES None. 6. RESOLUTIONS None. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING. None. 8. NEW PUBLIC HEARINGS -1- Minutes Planning Commission Meeting 05/18/2021 8A. RESOLUTION RECOMMENDING CITY COUNCIL ADOPTION OF AMENDED 2013-2021 HOUSING ELEMENT. Planning and Community Services Director Meredith Elguira introduced Mr. Barry Miller, Housing Consultant who presented the report. Housing Consultant Barry Miller presented the item and explained previous attempts to conform to State mandated legislation, and the amendments needed throughout the years for approval. Housing Consultant Miller also provided a short recap of future expectations for the 2021-2029 Housing Element time frame, and stated that the report will be forwarded and presented to the City Council on June 14, 2021. MOTION: Commissioner Cardenas motioned to approve the resolution as written and send to City Council and Vice Chair Kirkpatrick seconded the motion. AYES: COMMISSIONERS: Cardenas, Cooley, Douglas, Vice Chair Kirkpatrick, and Chair Chelf. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMISSIONERS: None. 9. NEW BUSINESS None. 10. OLD BUSINESS None. 11. SCHEDULED FIELD TRIPS 11A 75 SADDLEBACK ROAD (ZONING CASE NO. 20-09) 11B 2 SPUR LANE (ZONING CASE NO. 21-05) Chair Chelf reminded Commissioners of upcoming field trips and requested staking schedule. Planning and Community Director Elguira informed the Commissioners that both field trip sites are currently staked and flagged. Vice Chair Kirkpatrick requested Planning and Community Director Elguira to confirm if he will need to abstain due to his parents' residence's proximity to 75 Saddleback. 12. ITEMS FROM STAFF None. -2- Minutes Planning Commission Meeting 05/18/2021 13. ITEMS FROM PLANNING COMMISSION None. 14. ADJOURNMENT Hearing no further business before the Planning Commission, Chair Chelf adjourned the meeting at 6:28 PM via teleconference. Next regular meeting: Tuesday, June 15, 2021 at 6:30 p.m. via City's website's link at: https://www.rolling-hills.org/government/agenda/index.php Join Zoom Meeting via https:/ / us02web.zoom.us/j/ 99343882035?pwd=MWZXaG9ISWdud3NpajYwY3dFb11 FZz09 Meeting ID: 993 4388 2035 Passcode: 647943 Approved, Br Chelf Cairman Minutes Planning Commission Meeting 05/18/2021 -3- Respectfully submitted, ootm_ekt,42P ely Sa ty Cle FIELD TRIP OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 7:30 A.M. TUESDAY, FEBRUARY 16, 2021 1. CALL MEETING TO ORDER A field trip meeting of the Planning Commission of the City of Rolling Hills was called to order at 7:31 a.m. on Tuesday, February 16, 2021 at 3 Open Brand Road. 2. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cooley and Kirkpatrick Cardenas and Chair Chelf Meredith Elguira, Planning and Community Services Director Stephanie Grant, Administrative Clerk 3. APPROVAL OF THE AGENDA Approve as presented. 4. SCHEDULED FIELD TRIPS 4A. ZONING CASE NO 20-10: CONSIDER APPROVAL OF RESOLUTION NO. 2021-02 APPROVING VARIANCE REQUEST FOR 1) ENCROACHMENT INTO THE FRONT AND REAR YARD SETBACKS FOR THEPROPOSED 1,021 SQUARE FOOT RESIDENTIAL ADDITION, TWO -CAR GARAGE, SWIMMING POOL WITH SPA, AND PATIO DECK; 2) EXCEEDING TOTAL LOT COVERAGE; AND 3) EXEMPTION FROM THE STABLE AND CORRAL REQUIREMENTS; AND SITE PLAN REVIEW FOR 1) EXCEEDING THE 999 SQUARE -FOOT MAXIMUM ADDITION ALLOWED BY RIGHT AND 2) REMOVING AND REPLACING EXISTING 5 FOOT HIGH WALL WITH THE SAME HEIGHT WALL IN THE SAME LOCATION LOCATED AT 3 OPEN BRAND ROAD, ROLLING HILLS, CA (ROSA). The item was continued to the regular Planning Commission evening meeting on February 16, 2021 at 6:30 p.m. The absent Commissioners conducted their own site visits on their own and planned on presenting their reports at the evening meeting on February 16, 2021. 4B. ZONING CASE NO. 20-08: CONSIDER APPROVAL OF A MODIFICATION TO PREVIOUSLY APPROVED ZONING CASE NO. 918 REQUIRING SITE PLAN REVIEW FOR 1) INCREASE TO SIZE OF THE RESIDENCE BY 1,100 SQUARE FEET, 2) INCREASE TO THE AMOUNT OF GRADING BY 7,520 CUBIC YARDS, 3) ADDITION OF NEW 5 FOOT MAXIMUM WALLS; AND -1- Minutes Field Trip 02/16/2021 REQUIRING CONDITIONAL USE PERMIT FOR A NEW CABANA EXCEEDING 200 SQUARE FEET FOR REVISED PROJECT LOCATED AT 20 UPPER BLACKWATER CANYON ROAD (LOT 101-RH), ROLLING HILLS, CA 90274 (IANNITTI). The item was continued to the regular Planning Commission evening meeting on March 16, 2021 at 6:30 p.m. The absent Commissioners conducted an individual site visit on their own and planned on presenting their reports at the evening meeting on March 16, 2021. 5. ADJOURNMENT Hearing no further business before the meeting was adjourned at 8:01 a.m. The public hearing was continued to the evening of February 16, 2021 at 6:30 p.m. via teleconference. Respectfully submitted, Bra c / helf Chairman -2- Minutes Field Trip 02/16/2021 Elaine Jeng, P.E. Acting City Clerk REGULAR MEETING OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 6:30 P.M. TUESDAY, FEBRUARY 16, 2021 VIA TELECONFERENCE 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:37 p.m. on Tuesday, February 16, 2021 via teleconference. 2. ROLL CALL Commissioners Present: Cardenas, Cooley, Kirkpatrick, and Chairman Chelf Commissioners Absent: None. Others Present: Meredith T. Elguira, Planning & Community Services Director Jane Abzug, Assistant City Attorney Stephanie Grant, Administrative Clerk Matt Seaburn, Planning Commissioner Bea Dieringer, Mayor Pro Tem Leah Mirsch, Councilmember Patrick Wilson, Councilmember Jeff Pieper, Mayor Elaine Jeng, City Manager 3. APPROVAL OF THE AGENDA MOTION: Commissioner Cardenas moved that the Planning Commission approve the agenda as presented and Commissioner Cooley seconded the motion, which carried without objection and the motion was carried by voice vote. AYES: COMMISSIONERS: Cooley, Cardenas, Kirkpatrick, and Chairman Chelf. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. RECOGNITION OF COMMISSIONER MATT SEABURN FOR HIS SERVICE TO THE CITY OF ROLLING HILLS. The Planning Commission gave recognition to Commissioner Seaburn for his service and the City Manager, Elaine Jeng, presented him with a plaque. There were several City Councilmembers in attendance at this meeting that thanked him for his service. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA -1- Minutes Regular Planning Commission Meeting 02/16/2021 NONE. 5. APPROVAL OF MINUTES 5A SPECIAL PLANNING COMMISSION MEETING MINUTES OF DECEMBER 22, 2020 MOTION: Commissioner Cardenas moved that the Planning Commission approve the December 22, 2020 Special Planning Commission Meeting minutes as presented and Commissioner Kirkpatrick seconded the motion. AYES: NOES: ABSENT: ABSTAIN: COMMISSIONERS: Cooley, Cardenas, Kirkpatrick, and Chairman Chelf COMMISSIONERS: None. COMMISSIONERS: None. COMMISSIONERS: None. 6. RESOLUTIONS NONE. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING. 7A ZONING CASE NO. 20-08: CONSIDER APPROVAL OF A MODIFICATION TO PREVIOUSLY APPROVED ZONING CASE NO. 918 REQUIRING SITE PLAN REVIEW FOR 1) INCREASE TO SIZE OF THE RESIDENCE BY 1,100 SQUARE FEET, 2) INCREASE TO THE AMOUNT OF GRADING BY 7,520 CUBIC YARDS, 3) ADDITION OF NEW 5 FOOT MAXIMUM WALLS; AND REQUIRING CONDITIONAL USE PERMIT FOR A NEW CABANA EXCEEDING 200 SQUARE FEET FOR REVISED PROJECT LOCATED AT 20 UPPER BLACKWATER CANYON ROAD (LOT 101-RH), ROLLING HILLS, CA 90274 (IANNITTI). The Planning Commissioners questioned the lengths and heights of the proposed walls. The Planning Commission recommended that the applicant work with staff to mitigate the impact of the proposed walls. MOTION: Commissioner Cardenas motioned that the Planning Commission continue the item to the next scheduled field trip and public hearing and Commissioner Kirkpatrick seconded the motion, which carried with no objection and was carried by voice vote. AYES: NOES: ABSENT: ABSTAIN: COMMISSIONERS: Cooley, Cardenas, Kirkpatrick and Chairman Chelf. COMMISSIONERS: None. COMMISSIONERS: None. COMMISSIONERS: None. -2- Minutes Regular Planning Commission Meeting 02/16/2021 7B ZONING CASE NO 20-10: CONSIDER APPROVAL OF RESOLUTION NO. 2021-02 APPROVING VARIANCE REQUEST FOR 1) ENCROACHMENT INTO THE FRONT AND REAR YARD SETBACKS FOR THE PROPOSED 1,021 SQUARE FOOT RESIDENTIAL ADDITION, TWO -CAR GARAGE, SWIMMING POOL WITH SPA, AND PATIO DECK; 2) EXCEEDING TOTAL LOT COVERAGE; AND 3) EXEMPTION FROM THE STABLE AND CORRAL REQUIREMENTS; AND SITE PLAN REVIEW FOR 1) EXCEEDING THE 999 SQUARE -FOOT MAXIMUM ADDITION ALLOWED BY RIGHT AND 2) REMOVING AND REPLACING EXISTING 5 FOOT HIGH WALL WITH THE SAME HEIGHT WALL IN THE SAME LOCATION LOCATED AT 3 OPEN BRAND ROAD, ROLLING HILLS, CA (ROSA). There was one public comment from the applicant Mr. Michael Rosa. He addressed the wall located behind the garage by the service yard that extends along the driveway. Mr. Rosa assured that the wall would be screened from street view. According to Planning and Community Development Director Meredith Elguira, there were no other comments regarding the proposed project. MOTION: Commissioner Cardenas moved that the Planning Commission approve Zoning Case No. 20-10 and Supplemental Resolution 2021-02 Commissioner Kirkpatrick seconded the motion, which carried with no objection and was carried by voice vote. AYES: NOES: ABSENT: ABSTAIN: COMMISSIONERS: Cooley, Cardenas, Kirkpatrick and Chairman Chelf. COMMISSIONERS: None. COMMISSIONERS: None. COMMISSIONERS: None. 8. NEW PUBLIC HEARINGS NONE. 9. NEW BUSINESS NONE. 10. OLD BUSINESS NONE. 11. SCHEDULED FIELD TRIPS 11A 8 UPPER BLACKWATER CANYON ROAD. 11B 24 CINCHRING ROAD 11C 20 UPPER BLACKWATER CANYON ROAD 12. ITEMS FROM STAFF -3- Minutes Regular Planning Commission Meeting 02/16/2021 12A 5TH CYCLE HOUSING ELEMENT UPDATE (ORAL). Planning and Community Services Director Meredith Elguira provided an update on the 5`h Cycle Housing Element. It was presented to the City Council at the last meeting. The Planning Commission recommended that the market rate units be removed from the proposal and has been removed. The final will be presented to City Council for approval and adoption on February 22, 2021. 12B SAFETY ELEMENT UPDATE (ORAL). Staff presented the draft to the Fire Department, Police Department, Building & Safety, and Block Captains for review and feedback. The expected submittal date to Ca1OES/FEMA is the third quarter of the year for review and approval. 12C SENATE BILL 9 AND SENATE BILL 10 (ORAL). Planning Director Elguira gave an overview of how SB9 usurps local authority's decision on local land use decisions and its intent to increase housing density. 12D PLANNING FILES RECORDS MANAGEMENT UPDATE (ORAL). There are over 100 boxes of files that have been scanned and will be shredded. The public will now have online access to view Planning files. Architectural plans will not be accessible online because of copyright rules and thus, an authorization application is required for reproduction. 12E PLANNING APPLICATION ONLINE SUBMITTAL (ORAL). Staff had a soft launch and tested the online Planning application submittal program. Applicants are able to file their applications online. 12F 6TH CYCLE HOUSING ELEMENT UPDATE (ORAL). The City will be submitting the 5`h Cycle Housing Element in a month or less. Staff will begin working on the 6`h Cycle and will be presenting the RFP to the City Council next week. The deadline for the 6`h Cycle is October 19, 2021. 13. ITEMS FROM PLANNING COMMISSION According to Planning Director Elguira, plans can be recycled and submitted electronically. 14. ADJOURNMENT Hearing no further business before the Planning Commission, Chair Chelf adjourned the meeting. Next regular meeting: Tuesday, March 16, 2021 at 6:30 p.m. via City's website's link at: -4- Minutes Regular Planning Commission Meeting 02/16/2021 https://www.rollin_g-hills.otz/government/agenda/index.php Join Zoom Meeting via https://us02web.zoom.us/j/99343882035 ?pwd=MWZXaG9IS Wdud3NpaiYwY3dFb11FZz09 Meeting ID: 993 4388 2035 Passcode: 647943 Respectfully submitted, Approved, Brad !)'elf Cha' man Minutes Regular Planning Commission Meeting 02/16/2021 -5- E,ine d hg, P.E. cting City Clerk FIELD TRIP OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 7:30 AM TUESDAY, MARCH 16, 2021 1. CALL MEETING TO ORDER A field trip meeting of the Planning Commission of the City of Rolling Hills was called to order by Chair Chelf at 7:31 a.m. on Tuesday, March 16, 2021 at 24 Cinchring Road. 2. ROLL CALL Commissioners Present: Douglass, Cooley, Cardenas, and Chair Chelf Commissioners Absent: Kirkpatrick Staff Present: Meredith Elguira, Planning and Community Services Director Leah Mirsch, Councilmember Stephanie Grant, Administrative Clerk 3. APPROVAL OF THE AGENDA Approved as presented. 4. SCHEDULED FIELD TRIPS 4A ZONING CASE NO. 932: 24 CINCHRING ROAD REQUEST FOR A CONDITIONAL USE PERMIT FOR THE DETACHED MIXED -USE STRUCTURE; AND VARIANCES TO LOCATE THE MIXED -USE PARTIALLY IN THE FRONT YARD AREA AND FOR A WALL ALONG THE DRIVEWAY AND BEHIND THE PROPOSED STRUCTURE THAT EXCEED THE MAXIMUM PERMITTED HEIGHT ON A DEVELOPED LOT LOCATED AT 24 CINCHRING ROAD (LOT 18 -3 -CH), ROLLING HILLS, CA (NAKAMURA). The item was continued to the regular Planning Commission evening meeting on March 16, 2021 at 6:30 p.m. The absent Commissioner conducted an individual site visit on his own and planned on presenting his reports at the evening meeting on March 16, 2021. 4B ZONING CASE NO 20-08: 20 UPPER BLACKWATER CANYON ROAD ZONING CASE NO. 20-08: CONSIDER A RESOLUTION FOR MODIFICATION TO PREVIOUSLY APPROVED ENTITLEMENTS REQUIRING SITE PLAN REVIEW FOR 1) INCREASE TO SIZE OF RESIDENCE BY 1,100 SQUARE FEET; 2) INCREASE TO THE AMOUNT OF -1- Minutes Field Trip 03/16/2021 GRADING BY 7,520 CUBIC YARDS; AND 3) CONDITIONAL USE PERMIT FOR A NEW CABANA EXCEEDING 200 SQUARE FEET LOCATED AT 20 UPPER BLACKWATER CANYON ROAD (LOT 101-RH), ROLLING HILLS, CA 90274 (IANNITTI). The item was continued to the regular Planning Commission evening meeting on March 16, 2021 at 6:30 p.m. The absent Commissioner conducted an individual site visit on his own and planned on presenting his report at the evening meeting on March 16, 2021. 4C FIELD TRIP SITE: ZONING CASE NO. 20-07: CONSIDER ADOPTING A RESOLUTION FOR A CONDITIONAL USE PERMIT REQUEST TO INCREASE STABLE SIZE BY 435 SQUARE FEET AND A VARIANCE REQUEST FOR ENCROACHMENT INTO THE FRONT YARD FOR THE PROPOSED ADDITIONS LOCATED AT 8 UPPER BLACKWATER CANYON ROAD, (84-1-RH), (HSIUNG). The item was continued to the regular Planning Commission evening meeting on March 16, 2021 at 6:30 p.m. The absent Commissioner conducted an individual site visit on his own and planned on presenting his report at the evening meeting on March 16, 2021. The meeting was adjourned at 8:29 a.m. 5. ADJOURNMENT Hearing no further business before the meeting was adjourned at 8:29 a.m. The public hearing was continued to the evening of March 16, 2021 at 6:30 p.m. via teleconference. Respectfully submitted, Brad Chelf Chairman Minutes Field Trip 03/16/2021 -2- EYaine Jeng, P.E. Acting City Clerk REGULAR MEETING OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 6:30 P.M. TUESDAY, MARCH 16, 2021 VIA TELECONFERENCE 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:37 p.m. on Tuesday, March 16, 2021 via teleconference. 2. ROLL CALL Commissioners Present: Commissioners Absent: Staff Present: Douglass, Cardenas, Cooley, Kirkpatrick, and Chairman Chelf None Meredith T. Elguira, Planning & Community Services Director Jane Abzug, Assistant City Attorney Stephanie Grant, Administrative Clerk 3. APPROVAL OF THE AGENDA MOTION: Commissioner Cardenas moved that the Planning Commission approve the agenda as presented and Commissioner Cooley seconded the motion; all were in favor, which carried without objection. AYES: COMMISSIONERS: Cooley, Cardenas, Douglass, Kirkpatrick and Chairman Chelf. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA NONE. 5. APPROVAL OF MINUTES NONE. 6. RESOLUTIONS NONE. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING. -1- Minutes Planning Commission Meeting 03/16/2021 7A ZONING CASE NO. 20-08: CONSIDER APPROVAL OF A MODIFICATION TO PREVIOUSLY APPROVED ZONING CASE NO. 918 REQUIRING SITE PLAN REVIEW FOR 1) INCREASE TO SIZE OF THE RESIDENCE BY 1,100 SQUARE FEET, 2) INCREASE TO THE AMOUNT OF GRADING BY 7,520 CUBIC YARDS, 3) ADDITION OF NEW 5 FOOT MAXIMUM WALLS; AND REQUIRING CONDITIONAL USE PERMIT FOR A NEW CABANA EXCEEDING 200 SQUARE FEET FOR REVISED PROJECT LOCATED AT 20 UPPER BLACKWATER CANYON ROAD (LOT 101-RH), ROLLING HILLS, CA 90274 (IANNITTI). Resident Sue Breiholz expressed her concerns about the fence and shrubs on the easement trail located on Pine Tree Lane. She also expressed her concerns regarding the dangerous corner at Portuguese Bend onto Upper Blackwater Canyon Road. Architect Dave Palacios confirmed that the driveway apron will be widened, and therefore the existing wall on the corner Portuguese Bend and Upper Blackwater Canyon Road will be removed. He also confirmed the shrubs and fence on Pine Tree Lane will be removed. Planner Grant stated that the applicant completed all of the changes to the walls recommended by Planning Commissioners. The applicant worked with staff to mitigate the impact of the proposed walls by reducing the wall heights and lengths. MOTION: Commissioner Cardenas moved that the Planning Commission move to adopt the modification to previously approved Zoning Case No. 918 and added an amendment to have staff prepare the resolution for adoption to modify the previously approved Zoning Case No. 918 and Commissioner Cooley seconded the motion, which carried with no objection and was carried by voice vote. AYES: NOES: ABSENT: ABSTAIN: COMMISSIONERS: Cooley, Cardenas, Douglass, Kirkpatrick and Chairman Chelf. COMMISSIONERS: None. COMMISSIONERS: None. COMMISSIONERS: None. 8. NEW PUBLIC HEARINGS 8A ZONING CASE NO. 20-07: CONSIDER ADOPTING A RESOLUTION FOR A CONDITIONAL USE PERMIT FOR A PROPOSED 435 SQUARE FOOT ADDITION EXCEEDING THE MAXIMUM 200 SQUARE FOOT ALLOWABLE STABLE SIZE AND A VARIANCE FOR ENCROACHMENT INTO THE FRONT YARD FOR THE PROPOSED ADDITIONS LOCATED AT 8 UPPER BLACKWATER CANYON ROAD, (84-1-RH), (HSIUNG). Mark Walters, the contractor representing the applicant, stated the issues regarding the proposed project involves the Fire Department access, use of the private road, private driveway, CalWater Fire Flow Test, and sprinkler system of the stable. -2- Minutes Planning Commission Meeting 03/16/2021 Resident Sue Brieholz provided a brief history about what she knew about the rights of the private road and use of the driveway located on Lower Blackwater Canyon Road. There was a public comment from resident Vukan Ruzic, regarding the use of his private road located at Lower Blackwater Canyon. His main concerns were the additional traffic, trucks, and the damage to the private road. The Planning Commission requested additional research and clarification regarding the easements, private road and driveway access, Fire Department access, and size of the corral. MOTION: Chair Chelf moved that the Planning Commission continue Zoning Case No. 20- 07 until the next meeting on April 20, 2021 and Commissioner Cardenas seconded the motion, which carried with no objection and was carried by voice vote. AYES: COMMISSIONERS: Cooley, Douglass, Cardenas, and Chairman Chelf. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: Kirkpatrick. 9. NEW BUSINESS 9A REPORT ON FINDINGS OF ACCESSORY DWELLING UNIT (ADU) SURVEY ADMINISTERED TO ROLLING HILLS RESIDENTS IN THE LAST QUARTER OF 2020. Consultant Barry Miller provided a presentation on the findings of the Accessory Dwelling Unit (ADU) surveys. 10. OLD BUSINESS NONE. 11. SCHEDULED FIELD TRIPS 11A 15 UPPER BLACKWATER CANYON ROAD. 11B 8 QUAIL RIDGE ROAD. 12. ITEMS FROM STAFF 12A ZONING CODE AMENDMENT REVISING THE 30 -DAY APPEAL PERIOD. Planning Director Elguira recommended the revising the appeal period for approved projects from 30 days to 10 days. This will be presented to the Planning Commission at a later meeting. 13. ITEMS FROM PLANNING COMMISSION -3- Minutes Planning Commission Meeting 03/16/2021 NONE. 14. ADJOURNMENT Chair Chelf welcomed Planning Commissioner Abby Douglas to her first meeting. Hearing no further business before the Planning Commission, Chair Chelf adjourned the meeting to April 20, 2021 at 6:30 p.m. via teleconference. Next regular meeting: Tuesday, March 30, 2021 at 6:30 p.m. via City's website's link at: https://www.rolling-hills.org/government/agenda/index.php Join Zoom Meeting via https://us02web. zoom.us/j/99343882035 ?pwd=M WZXaG9IS Wdud3NpajYwY3dFb11FZz09 Meeting ID: 993 4388 2035 Passcode: 647943 Respectfully submitted, Approved, Brad ' elf Chairman Minutes Planning Commission Meeting 03/16/2021 -4- E1ajfe Jeiig, P.E. Acting City Clerk J ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 6:30 P.M. TUESDAY, MARCH 30, 2021 VIA TELECONFERENCE 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Vice Chair Kirkpatrick at 6:31 p.m. on Tuesday, March 30, 2021, via teleconference. 2. ROLL CALL Commissioners Present: Commissioners Absent: Staff Present: Cardenas, Cooley, and Kirkpatrick Douglass and Chelf Meredith T. Elguira, Planning & Community Services Director Jane Abzug, Assistant City Attorney Stephanie Grant, Administrative Clerk 3. APPROVAL OF THE AGENDA Commissioner Cooley moved that the Planning Commission approve the agenda as presented and Commissioner Cardenas seconded the motion; all were in favor, which carried without objection. AYES: COMMISSIONERS: Cardenas, Cooley, and Kirkpatrick NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Douglass and Chair Chelf ABSTAIN: COMMISSIONERS: None 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA NONE 5. APPROVAL OF MINUTES NONE 6. RESOLUTIONS NONE 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING -1- Minutes Planning Commission Meeting 03/30/2021 NONE 8. NEW PUBLIC HEARINGS 8A ZONING CASE NO. 932: REQUEST FOR SITE PLAN REVIEW FOR GRADING AND TWO WALLS ABOVE THREE FEET; A CONDITIONAL USE PERMIT FOR A DETACHED MIXED -USE STRUCTURE; VARIANCES TO LOCATE THE MIXED -USE STRUCTURE PARTIALLY IN THE FRONT YARD AREA AND TO ALLOW A WALL ALONG THE DRIVEWAY INTO THE FRONT YARD AND A WALL BEHIND THE PROPOSED MIXED -USE STRUCTURE TO EXCEED FIVE FEET ON A DEVELOPED LOT LOCATED AT 24 CINCHRING ROAD. THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15303 (NAKAMURA). Planning Director Elguira presented the item. Resident Elliot Brunner stated his concerns regarding the proposed wall lengths & heights and driveway entrance. Property owners' attorney Jeff Lewis stated that the project was previously approved. Property owners' daughter Mitzi Nakamura responded to resident Brunner's concern regarding the driveway and stated that the driveway is in its original location. Resident Jim Aichele stated that this project has been going on for long time. Resident Elliot Brunner's letter was read into record. The Planning Commission suggested that the applicant mitigate the proposed walls by adding landscaping. MOTION: Commissioner Cardenas moved that the Planning Commission move to adopt Zoning Case No. 932 and Commissioner Cooley seconded the motion, which carried with no objection and was carried by voice vote. AYES: NOES: ABSENT: ABSTAIN: COMMISSIONERS: Cooley, Cardenas and Kirkpatrick COMMISSIONERS: None COMMISSIONERS: None COMMISSIONERS: Douglass and Chairman Chelf. 9. NEW BUSINESS 9A TREES AND VIEWS COMMITTEE ANNUAL ASSIGNMENT. -2- Minutes Planning Commission Meeting 03/30/2021 Commissioner Jana Cooley will serve on the Trees and Views Committee. 10. OLD BUSINESS NONE 11. SCHEDULED FIELD TRIPS 11A 15 UPPER BLACKWATER 12. ITEMS FROM STAFF 12A FORM 700 The submittal deadline for the Fair Political Practices Commission (FPPC) Form 700 is April 1, 2021. 13. ITEMS FROM PLANNING COMMISSION NONE 14. ADJOURNMENT Hearing no further business before the Planning Commission, Chair Chelf adjourned the meeting to April 20, 2021 at 6:30 p.m. via teleconference. Next regular meeting: Tuesday, April 20, 2021 at 6:30 p.m. via City's website's link at: https: / /www.rolling-hills.org/ government/ agenda/ index.php Join Zoom Meeting via https: / / us02web.zoom.us/j/ 99343882035?pwd=MWZXaG9ISWdud3NpajYwY3dFb11 FZz09 Meeting ID: 993 4388 2035 Passcode: 647943 Approved, Brad Ch- f Chairman Minutes Planning Commission Meeting 03/30/2021 -3- Respectfull submitted, laine Jeng, P.E. Acting City Clerk FIELD TRIP OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 7:30 AM TUESDAY, MAY 18, 2021 1. CALL MEETING TO ORDER A field trip meeting of the Planning Commission of the City of Rolling Hills was called to order by Chair Chelf at 7:31 a.m. on Tuesday, May 18, 2021 at 23 Chuckwagon Road. 2. ROLL CALL Commissioners Present: Douglass, Cooley, Cardenas, Kirkpatrick, and Chair Chelf Commissioners Absent: None. Staff Present: Meredith Elguira, Planning and Community Services Director Stephanie Grant, Code Enforcement Officer and Planner 3. APPROVAL OF THE AGENDA Approved as presented. 4. SCHEDULED FIELD TRIPS 4A ZONING CASE NO. 2021-01: REQUEST FOR: 1) CONDITIONAL USE PERMIT FOR A PROPOSED DETACHED GARAGE AND ADU; 2) VARIANCES FOR: LOT AND PAD COVERAGE EXCEEDANCE, ENCROACHMENT INTO REQUIRED STABLE/CORRAL SETBACK FROM HABITABLE STRUCTURE AND. GARAGE, DRIVEWAY SETBACK ENCROACHMENT, AND FOR GRADING EXPORT; AND 3) SITE PLAN REVIEW FOR GRADING. 23 CHUCKWAGON ROAD, ROLLING HILLS, CA (RAMIREZ) The item was continued from the previous morning Field Trip Planning Commission meeting on April 20, 2021. The Planning Commissioners pulled the item from the April 20, 2021 evening agenda. The Planning Commission gave the applicant more time to address all of their concerns regarding the height of the proposed garage and ADU, floor height, grading, building pad coverage, set asides, orientation of the garage entrance, driveway, access, setbacks, view impacts, size of the garage, and the neighbors' concerns. The field trip began onsite at 23 Chuckwagon Road. The Planning Commissioners, residents, applicant, and staff walked the proposed site. Planning and Community Services Director, Meredith Elguira presented the proposed project. -1- Minutes Field Trip 05/18/2021 The applicant stated the plans have been revised to address the concerns of the Planning Commission and adjacent residents. The field trip continued to the adjacent neighbors' home, Bill and Tannia Dilfer at 25 Chuckwagon Road. Neighbors expressed their concerns with the height of the proposed garage impacting their view. The Planning Commissioners and staff viewed the line of sight blockage from the Dilfer's backyard to the proposed garage and ADU. The field trip continued to Martha Bernadett's home located at 10 Chesterfield Road. The Planning Commission and staff viewed the line of sight from her front yard to the rear of the proposed garage and ADU. The item was continued to the regular evening Planning Commission meeting via teleconference on May 18, 2021 at 6:30 p.m. 5. ADJOURNMENT Hearing no further business before the meeting was adjourned at 8:00 a.m. The public hearing was continued to the evening of May 18, 2021 at 6:30 p.m. via teleconference. Respectfully submitted, Br..: Chelf Chairman Minutes Field Trip 05/18/2021 -2- Jpriely Sand ;ity lerk REGULAR MEETING OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 6:30 P.M. TUESDAY, JULY 20, 2021 VIA TELECONFERENCE 1. CALL TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chair Chelf at 6:30 p.m. on Tuesday, August 17, 2021 via teleconference. 2. ROLL CALL Present: Chair Chelf, Vice Chair Kirkpatrick, Cardenas, Cooley, and Douglass Absent: None Staff Present: Meredith T. Elguira, Planning and Community Services Director Stephanie Grant, Code Enforcement Officer Ryan Stager, City Attorney 3. APPROVAL OF THE AGENDA MOTION: Commissioner Cardenas motioned for approval of the agenda and Commissioner Cooley seconded the motion. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES 5A JUNE 15, 2021 FIELD TRIP PLANNING COMMISSION MEETING MINUTES; JULY 20, 2021 FIELD TRIP PLANNING COMMISSION MEETING MINUTES; AND JULY 20, 2021 EVENING PLANNING COMMISSION MEETING MINUTES. MOTION: Commissioner Cardenas motioned to approve the June 15, 2021 field trip, July 20, 2021 field trip, and July 20, 2021 evening Planning Commission Meeting Minutes and Commissioner Cooley seconded the motion. AYES: COMMISSIONERS: Vice Chair Kirkpatrick, Cardenas, Cooley, and Douglass. NOES: COMMISSIONERS: None. Minutes Planning Commission Regular Meeting August 17, 2021 1 ABSENT: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: Chair Chelf. 6. RESOLUTIONS None. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING None. 8. NEW PUBLIC HEARINGS 8A ZONING CASE NO.2021-03:8 QUAIL RIDGE ROAD NORTH: REQUEST FOR 1) VARIANCE FOR THE ENCLOSURE OF AN EXISTING FRONT PORCH THAT PARTIALLY, 30 SQUARE FEET, ENCROACHES INTO THE FRONT SETBACK; 2) VARIANCE FOR THE ENCLOSURE OF AN EXISTING 40 SQUARE -FOOT COVERED PORCH TO ENCROACH INTO THE EASEMENT; 3) VARIANCE TO EXCEED THE MAXIMUM 30% BUILDING PAD COVERAGE BY 3.36%; 4)CONDITIONAL USE PERMIT FOR A 2,780 S.F. STABLE; 5) CONDITIONAL USE PERMIT FOR A TENNIS COURT; 6) SITE PLAN REVIEW FOR 1,070 C.Y. OF GRADING; AND 7) SITE PLAN REVIEW FOR WALLS TO EXCEED THE 3 -FOOT MAXIMUM HEIGHT LOCATED AT 8 QUAIL RIDGE ROAD NORTH; ROLLING HILLS, CA 90274 (LOT 106-A-RH), (MANQUEN). Project Civil Engineer Tavisha Ales stated that she believed there was no variance required for the building pad coverage, and believed that such is only a guideline. Discussion ensued between the Commissioners, the Project Civil Engineer, and Tony Manquen as part of the public comment. The Kim's representative, Steve Goldberg, had concerns regarding the proposal being relatively close to the Kim's property and the construction debris that might travel. Planning and Community Services Director Elguira addressed the concerns presented by the Kim's representative Goldberg. MOTION: Commissioner Cardenas motioned to adopt resolution 2021-13 as presented and Commissioner Cooley seconded the motion. AYES: COMMISSIONERS: Chair Chelf, Vice Chair Kirkpatrick, Cardenas, Cooley, and Douglass Minutes Planning Commission Regular Meeting August 17, 2021 2 NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. 9. NEW BUSINESS 9A REQUEST FOR TIME EXTENSION — 13 PORTUGUESE BEND ROAD (CARDENAS). Commissioner Cardenas recused himself virtually at 7:40 pm. Planning and Community Services Director Elguira presented the request. MOTION: Commissioner Douglass motioned to approve Resolution 2021-12 and request for time extension and Commissioner Cooley seconded the motion. AYES: COMMISSIONERS: Chair Chelf, Vice Chair Kirkpatrick, Cooley, and Douglass NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: Cardenas. 9B REQUEST FOR TIME EXTENSION — 8 MIDDLERIDGE LANE SOUTH (MCHUGH). Planning and Community Services Director Elguira presented the request. MOTION: Commissioner Cardenas motioned to approve Resolution 2021-11 and request for time extension and Commissioner Cooley seconded the motion. AYES: COMMISSIONERS: Chair Chelf, Vice Chair Kirkpatrick, Cardenas, Cooley, and Douglass NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. 10. OLD BUSINESS None. 11. SCHEDULED FIELD TRIPS 1. 8 QUAIL RIDGE NORTH Minutes Planning Commission Regular Meeting August 17, 2021 3 , Discussion ensued about date and time. 12. ITEMS FROM STAFF September in person Planning Commission Evening Meeting. Planning and Community Services Director Elguira presented the item regarding in -person meetings. Discussion ensued amongst Commissioners and concluded that the September meeting will be held via teleconference until further notice. 13. ITEMS FROM PLANNING COMMISSION None. 14. ADJOURNMENT Hearing no further business before the Planning Commission, Chair Chelf adjourned the meeting at 7:18 PM via teleconference. Next regular meeting: Tuesday, September 21, 2021 at 7:30 AM to be held at the project site; tentatively 8 Quailridge Road, Rolling Hills. Respectfully submitted, Approved, Bra c helf Chairman Minutes Planning Commission Regular Meeting August 17, 2021 4 laine Jeng, P.E. Acting City Clerk RESOLUTION NO. 2021-10 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR SITE PLAN REVIEW FOR GRADING AND VARIANCES TO LOCATE THE NEW SWIMMING POOL, SPA, BARBECUE AND TRELLIS IN THE FRONT YARD AREA AND FOR THE NEW SWIMMING POOL AND SPA TO ENCROACH INTO FRONT YARD SETBACK ON A LOT LOCATED AT 3 OUTRIDER ROAD, ROLLING HILLS, CA. PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT. (HOYLER) THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. An application was duly filed by Mr. and Mrs. Hoyler ("Applicants") with respect to real property located at 3 Outrider Road, Rolling Hills, requesting a Site Plan Review for grading of 437 cubic yards of cut and 367 cubic yards of fill and Variances for construction new swimming pool, spa, barbecue, trellis and deck in the front yard and for encroachment of the new swimming pool and spa into the front yard setback. Section 2. The Planning Commission conducted duly noticed public hearings to consider the application on July 10, 2021 including a morning field trip and an evening meeting. The applicants were notified of the public hearings in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff and the Planning Commission having reviewed, analyzed and studied said proposal. Section 3. The property is zoned RAS-1 and has a net lot area of 47,878 square feet. The lot is currently developed with a 3,000 square -foot single family residence and a 1,347 square - foot attached garage. There are three existing building pads on site on different elevations. The existing residence and garage are located on the lower pad (14,917 square feet) towards the front portion of the property, the secondary building pad (2,400 square feet) is on an upper, mid- point portion of the property approximately 33 feet higher than the primary pad, and third pad is in the rear of the property approximately 20 feet above the secondary pad. Section 4. This project is also categorically exempt from CEQA pursuant to Section 15301 (Existing Facilities) because it involves minor alteration of or addition to an existing private structure. The project consists of demolition of an existing 560 square foot swimming pool and deck and addition of new 740 square foot swimming pool with spa, barbecue, trellis, patio deck and 2.5 foot high planter. Section 5. The Rolling Hills Municipal Code requires Site Plan Review for a project that proposes grading pursuant to RHMC Section 17.46.020(A)(1). The project proposes 347 cubic yards of pool excavation (exempt) and 367 cubic yards of fill. The Planning Commission makes the following findings: A. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance. The grading is necessary to fill in the void left by the previous swimming pool. Additionally, using the excavated dirt from the new pool (exempt grading) will minimize export of dirt. B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot. The fill restores the finished grade to the current elevation of the existing front yard area. C. The proposed development, as conditioned, is harmonious in scale and mass with the site. The proposed project is located out of sight of the street and will be visible to one neighbor, and is consistent with the scale of the neighborhood when compared to properties in the vicinity. The project is low to the ground and does not cause any visual impact to the surrounding residences. The finished elevation of the pool deck is screened by landscaping and is hardly visible from the street elevation below the subject property. D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, inature trees, drainage courses and land forms (such as hillsides and knolls). The project is located on an existing pad and does not change the existing topography of the site. E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area. The location of the project was previously graded to accommodate an activity area in the front yard. The pool excavation is exempt, however filling the area resulting from the demolition of the previous pool is necessary for safety and site restoration. The location of the project has been designed to minimize disturbance to the natural terrain of the rest of the project site. F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course. The location of the project was previously graded to accommodate an activity area and the previous swimming pool. The fill will not redirect drainage flow. G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas. The location of the project minimizes lot disturbance by using an existing pad that previously accommodated a swimming and activity area. The project will incorporate landscaping that is approved by the Fire Department in conformance with its fire fuel modification standards. The project also incorporates planting in front of the pool deck to minimize its visual impact from the street below. 2 Resolution No. 2021-10 Supplemental -3 Outrider-Hoyler H. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles. The project will not change the on- and off -site circulation patterns. The primary access to the site will remain in the same location. I. The project conforms to the requirements of the California Environmental Quality Act. The project has been determined not to have a significant effect on the environment and is categorically exempt from the provisions of CEQA pursuant to Section 15304 (Minor Alterations to Land) of the CEQA Guidelines, which exempts minor alterations in the condition of land, including but not limited to grading on land with a slope of less than 10 percent. The grading taking place on the property is on land with a slope of less than 10 percent to account for the swimming pool, spa, deck, barbecue and trellis. The project has been determined not to have a significant effect on the environment and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New Construction or Conversion of Small Structures) of the CEQA Guidelines, which exempts accessory structures including garages, carports, patios, swimming pools, and fences. Section 6. The Rolling Hills Municipal Code requires a Variance for structures in the front yard pursuant to RHMC 17.12.250 and for structures that project into the front yard setback pursuant to RHMC Section 17.12.190. The project proposes to locate a new swimming pool, spa and trellis in the front yard area, and for the swimming pool and spa to encroach into the front yard setback. The Planning Commission makes the following findings: A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone. The previous pool was located in the same area approximately 20 feet from the new pool location. Applicants are proposing the pool in the same area for the safety of their children. Relocating the pool approximately 30 feet higher behind the main residence prevents "eyes on the children" while they are in the pool. The existing house is designed to open into the courtyard area where the pool is located, on the same elevation as the house. B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question; The project location helps preserve the natural terrain of the rest of the site. The proposed pool is located on the same elevation as the previous pool where it is visible from the main house, which allows adults to monitor children in the swimming pool. C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity; 3 Resolution No. 2021-10 Supplemental -3 Outrider-Hoyler The location of the structures in the front yard will protect the undeveloped portion of the property and will minimize further disturbance of the site. The project will be constructed in accordance with the adopted Building Codes. D. That in granting the variance, the spirit and intent of this title will be observed; The granting of relief from the code will allow the applicant to enjoy the same rights enjoyed by other residents in the community. Many of the developments in the City have approved pools in the front yard. To minimize visual impact of the pool deck, Applicants will landscape the front of the pool deck to help improve aesthetics. E. That the variance does not grant special privilege to the applicant; The location of the swimming pool, spa, trellis and barbecue area allow Applicants to enjoy the same rights as other residents of the community. The proposed location results in the least disturbance to the site while allowing other required uses (i.e., the stable and corral) to occur in the future. The natural topography limit the buildable area on site, using the primary pad allows for minimal disturbance that will preserve the natural terrain of the site and provide the safest area for young pool users. F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. The project site is not listed on the current State of California Hazardous Waste and Substances Sites List. G. That the variance request is consistent with the general plan of the City of Rolling Hills. The location of the structures will cause the least disturbance to the natural terrain thus preserving the natural grade and drainage in the area. Section 7. Based upon the foregoing findings of this Resolution, the Planning Commission hereby approves the Site Plan Review for grading of 367 cubic yards of fill and Variances to locate the swimming pool, spa, trellis and barbecue area in the front yard area and into the front yard setback subject to the following conditions: A. The Site Plan and Variances approvals shall expire within two years from the effective date of approval if grading or construction has not commenced within two years of the approval as defined in RHMC §§ 17.46.080, 17.42.070, 17.38.070, respectively, unless otherwise extended pursuant to the requirements of those code sections. B. If any condition of this Resolution is violated, the entitlement granted by this Resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicants cures 4 Resolution No. 2021-10 Supplemental -3 Outrider-Hoyler the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee's determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant's request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to RHMC Chapter 17.58. C. All requirements of the Building Code and the Zoning Ordinance including outdoor lighting requirements, roofing material requirements, stable and corral area set aside requirements, pool safety measures, and all other requirements of the zone in which the subject property is located must be complied with, unless otherwise set forth in this approval. D. The project shall be developed and maintained in substantial conformance with the Site Plan on file in the City Planning Department dated July 9, 2021 or as may be further amended and approved by the Los Angeles County Building Department, the City's Community Services and Planning Director, or Planning Commission pursuant to Section 17.38.065, 17.42.065, and 17.46.070, attached. E. Structural lot coverage shall not exceed 5,340 square feet or 12.6% in conformance with lot coverage limitations of the Zoning Ordinance. F. Total lot coverage of structures and paved areas shall not exceed 5,127 square feet or 10.71% in conformance with lot coverage limitations of the Zoning Ordinance. G. The disturbed area of the lot shall not exceed 26.37%, which is in conformance with 40% maximum lot disturbance limitations. H. Residential building pad coverage shall not exceed 29.51%. I. Grading fill for this project shall not exceed 367 cubic yards. J. The property on which the project is located shall contain a set aside area to provide an area meeting all standards for a stable, corral with access thereto as is shown on the plan dated July 9, 2021. K. 65% of the demolition and construction materials shall be recycled/diverted. Prior to granting a final inspection, verification to be submitted to staff regarding the amount of recycled/diverted material and where it was taken on forms provided by the City. The hauling company shall obtain a hauling permit and pay the applicable fees. The applicant shall apply for a 5 Resolution No. 2021-10 Supplemental -3 Outrider-Hoyler Construction and Demolition Debris permit if clearing, grubbing and demolition will take place prior to issuance of the Final Planning Approval. L. No irrigation or drainage device may be located on a property in such a manner as to contribute to erosion or in any way adversely affect easements, natural drainage course or a trail. Drainage for this project shall be approved by the Building and Safety Department. M. All graded areas shall be landscaped. Landscaping shall be designed using native plants, shrubs and trees. Any new trees and shrubs planned to be planted in conjunction with this project shall, at maturity, not be higher than the ridge height of the main residence. No plants shall be planted, which would result in a hedge like screen. Eucalyptus, palms, pampas grass, juniper, pine and acacia shall not be planted on site. N. The landscaping shall be subject to the requirements of the City's Water Efficient Landscape Ordinance, (Chapter 13.18 of the RHMC), and shall be submitted to the City prior to obtaining a grading permit. O. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances, and engineering practices. P. During construction, activities shall conform with air quality management district requirements, stormwater pollution prevention practices, county and local ordinances, and engineering practices so that people and property are not exposed to undue vehicle trips, noise, dust, objectionable odors, landslides, mudflows, erosion, or land subsidence. Q. During construction, to the extent feasible, all parking shall take place on the project site, but if necessary, any overflow parking may take place within the nearby roadway easements, without blocking access to and over the common driveway to the residences adjacent thereto. R. The Applicants shall be responsible for keeping the common access roadway in good condition during the entire construction process and shall, at their sole expense, make necessary repairs to the common access roadway should any damage occur during construction of their project. S. During construction, the Applicants shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. T. If an above ground drainage design is utilized, it shall be designed in such a manner as not to cross over any equestrian trails. Any drainage system shall not discharge water onto a trail, shall incorporate earth tone colors, including in the design of the dissipater and be screened from any trail and neighbors views to the maximum extent practicable, without impairing the function of the drain system. 6 Resolution No. 2021-10 Supplemental -3 Outrider-Hoyler U. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. V. The Applicants shall be required to conform with the Regional Water Quality Control Board and County Public Works Department Best Management Practices (BMP's) requirements related to solid waste, drainage, cisterns, and storm water drainage facilities management and to the City's Low Impact development Ordinance (LID), if applicable. Further the Applicants shall be required to conform to the County Health Department requirements for a septic system. W. Prior to fmaling of the project an "as graded" and "as constructed" plans and certifications, including certifications of ridgelines of the structures, shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the approved plans. In addition, any modifications made to the project during construction, shall be depicted on the "as built/as graded" plan and one hardcopy and one electronic copy shall be submitted to the Planning Department prior to issuance of the Final Certificate of Occupancy. X. The project shall be reviewed and approved by the Rolling Hills Community Association Architectural Review Committee prior to the issuance of any permits. Y. The working drawings submitted to the County Department of Building and Safety for plan check review shall conform to the development plan described in Condition D. Z. Prior to submittal of final plans to the Building Department for issuance of grading and/or building permits, the plans for the project shall be submitted to staff for verification that the final plans are in compliance with the plans approved by the Planning Commission AA. Prior to the issuance of building or grading permits, Applicant shall execute an Affidavit of Acceptance of all conditions of this permit pursuant to Zoning Ordinance, or the approval shall not be effective. The affidavit shall be recorded together with the Resolution against the Property. Applicants shall be and remain in compliance with all conditions of this permit. BB. Prior to fmaling of the project an "as graded" and "as constructed" plans and certifications, including certifications of ridgelines of the structures, shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the approved plans. In addition, any modifications made to the project during construction, shall be depicted on the "as built/as graded" plan. CC. Applicants shall comply with the Requirements of the Fire Department for access, water flow and fire fuel modification prior to issuance of the Building permit. DD. The conditions of approval enumerated in this Resolution shall be printed on the front sheet of the development plans and shall be available at the site at all times. 7 Resolution No. 2021-10 Supplemental -3 Outrider-Hoyler EE. Before construction, Applicants shall clear the property of any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant. FF. Applicants shall use planting materials that will screen the swimming pool deck and garden walls from view at street level. Landscaping shall screen any required railings to the maximum extent feasible. GG. Applicants shall indemnify, protect, defend, and hold the City, and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, and other actions and proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and other such procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City, and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the project, whether such Actions are brought under the California Environmental Quality Act, the Planning and Zoning Law, the Code of Civil Procedure Sections 1085 or 1094.5, or any other federal, state, or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve, which approval will not be unreasonably withheld, the legal counsel providing the City' s defense, and that applicant shall reimburse City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the applicant of any Action brought and City shall cooperate with applicant in the defense of the Action. PASSED, APPROVED AND ADOPTED THIS 20TH DAY OF JULY 2021. ATTEST: ELAINE JENG P.E, ACTIN ' Y CLERK 8 Resolution No. 2021-10 Supplemental -3 Outrider-Hoyler STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) §§ I certify that the foregoing Resolution No. 2021-10 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR SITE PLAN REVIEW FOR GRADING AND VARIANCES TO LOCATE THE NEW SWIMMING POOL, SPA, BARBECUE AND TRELLIS IN THE FRONT YARD AREA AND FOR THE NEW SWIMMING POOL AND SPA TO ENCROACH INTO FRONT YARD SETBACK ON A LOT LOCATED AT 3 OUTRIDER ROAD, ROLLING HILLS, CA (HOYLER). PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT. was approved and adopted at an adjourned regular meeting of the Planning Commission on July 20, 2021 by the following roll call vote: AYES: Cardenas, Cooley, Douglass, and Chair Chelf. NOES: None. ABSENT: Kirkpatrick. ABSTAIN: None. and in compliance with the laws of California was posted at the following: -Administrative Officer EL • 1 NG, P.E., ACT CITY CLERK 9 Resolution No. 2021-10 Supplemental -3 Outrider-Hoyler RESOLUTION NO. 2021-11 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING TIME EXTENSION FOR A PREVIOUSLY ' APPROVED PROJECT FOR SITE PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE PERMIT, AND DRIVEWAY APRON APPROVAL BY THE CITY COUNCIL IN ZONING CASE NO. 956 LOCATED AT 8 MIDDLERIDGE LANE SOUTH (ZHANG). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. An application was duly filed by Mr. Tim McHugh with respect to real property located at 8 Middleridge Lane South requesting a two-year time extension to comply with the requirements of Resolution No. 2019-13 to commence construction of the approved project. Section 2. The Commission considered this item at a meeting on August 17, 2021 at which time information was presented by the applicant indicating that additional time is needed to commence the project. Section 3. The Planning Commission finds that pursuant to RHMC Section 17.46.080 the expiration would constitute an undue hardship upon the property owner; and the continuation of the approval would not be materially detrimental to the health, safety and general welfare of the public. Section 4. Based upon information and evidence submitted, the Planning Commission grants two-year time extension and does hereby amend Paragraph A of Section 9 of Planning Commission Resolution No. 2019-13, dated'July 16, 2019 to read as follows: 4 Section 5. The Site Plan, Variances, and Conditional Use Permit approval shall expire within four years from effective date of approval of Resolution No. 2019-13. No further extension shall be granted as required by Sections 17.46.080, 17.42.070 and 17.38.070 of the RHMC. Section 6. Except as herein amended, the provisions and conditions of Resolution No. 2019-13 shall continue to be in full force and effect. PASSED, APPROVED AND ADOPTED THIS 17TH DAY OF AUGUST 2021. ATTES E AINE JENG, P.E. CTING CITY CLE Resolution No. 2021-11 8 Middleridge Lane South-Zhang STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 2021-11 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING TIME EXTENSION FOR A PREVIOUSLY APPROVED PROJECT FOR SITE PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE PERMIT, AND DRIVEWAY APRON APPROVAL BY THE CITY COUNCIL IN ZONING CASE NO. 956 LOCATED AT 8 MIDDLERIDGE LANE SOUTH (ZHANG). was approved and adopted at a regular meeting of the Planning Commission on August 17, 2021 by the following roll call vote: AYES: Cardenas, Cooley, Douglass, Kirkpatrick, and Chair Chelf NOES: None. ABSENT: None. ABSTAIN: None. and in compliance with the laws of California was posted at the following: Administrative Offices EVAINE JENG, P.E. ACTING CITY CLE 3 Resolution No. 2021-11 8 Middleridge Lane South-Zhang RESOLUTION NO. 2021-12 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING TIME EXTENSION FOR A PREVIOUSLY APPROVED PROJECT FOR SITE PLAN REVIEW AND CONDITIONAL USE - PERMIT FOR GRADING AND CONSTRUCTION OF A NEW. STABLE WITH LOFT IN ZONING CASE NO. 953. LOCATED AT 13 PORTUGUESE BEND ROAD, ROLLING HILLS, CA (CARDENAS). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. The Planning Commission approved Resolution No. 2019-08 on June 25, 2019. Section 2. On August 26, 2019, the City Council took the project under their jurisdiction and, with a tie vote, upheld the Planning Commission's decision to approve Resolution No. 2019-08. Section 3. An application was duly filed by Mr. and Mrs. Cardenas with respect to real property located at 13 Portuguese Bend Road requesting a two-year time extension to comply with the requirements of Resolution No. 2019-08 to commence construction of the approved project. Section 4. The Commission considered this item at a meeting on August 17, 2021 at which time information was presented by the applicant indicating that additional time is needed to commence the project. Section 5. The Planning Commission finds that pursuant to RHMC Section 17.46.080 the expiration would constitute an undue hardship upon the property owner; and the continuation of the approval would not be materially detrimental to the health, safety and general welfare of the public. Section 6. Based upon information and evidence submitted, the Planning Commission grants two-year time extension and does hereby amend Paragraph A of Section 7 of Planning Commission Resolution No. 2019-08, dated June 25, 2019 to read as follows: Section 7. The Conditional Use Permit and Site Plan approvals shall expire within four years from effective date of approval of Resolution No. 2019-08. No further extension shall be granted as required by Sections 17.46.080, 17.42.070 and 17.38.070 of the RHMC. Section 8. Except as herein amended, the provisions and conditions of Resolution No. 2019-08 shall continue to be in full force and effect. PASSED, APPROVED AND ADOPTED THIS 17m DAY OF AUGUST 2021. ATTE AINE JENG, P.E. ACTING CITY CLE 2 Resolution No. 2021-12 13 Portuguese Bend Road -Cardenas STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 2021-12 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING TIME EXTENSION FOR A PREVIOUSLY APPROVED PROJECT FOR SITE PLAN REVIEW AND CONDITIONAL USE PERMIT FOR GRADING AND CONSTRUCTION OF A NEW STABLE WITH LOFT IN ZONING CASE NO. 953 LOCATED AT 13 PORTUGUESE BEND ROAD, ROLLING HILLS, CA (CARDENAS). was approved and adopted at a regular meeting of the Planning Commission on August 17, 2021 by the following roll call vote: AYES: Cooley, Douglass, Kirkpatrick, and Chair Chelf. NOES: None. ABSENT: None. ABSTAIN: Cardenas and in compliance with the laws of California was posted at the following: Administrative Offices NE JENG, P. ACTING CITY C 3 Resolution No. 2021-12 13 Portuguese Bend Road -Cardenas RESOLUTION NO. 2021-13 A RESOLUTION APPROVING A VARIANCE FOR THE ENCLOSURE OF AN EXISTING FRONT PORCH THAT PARTIALLY ENCROACHES INTO THE FRONT YARD SETBACK; 2) VARIANCE TO EXCEED THE MAXIMUM 30% BUILDING PAD COVERAGE; 3) CONDITIONAL USE PERMIT FOR A 1,065 SQUARE FOOT ADDTION TO AN EXISTING STABLE; 4) SITE PLAN REVIEW FOR 1,070 CUBIC YARDS OF GRADING; AND 5) SITE PLAN REVIEW FOR WALLS TO EXCEED MAXIMUM 3 FEET HEIGHT LOCATED AT 8 QUAIL RIDGE ROAD NORTH, ROLLING HILLS, CA 90274 (LOT 106-A-RH), (MANQUEN). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. On March 8, 2021, an application was duly filed by Mr. Jeff Manquen and Camille Cripps Manquen ("Applicants") with respect to real property located at 8 Quail Ridge Road North, Rolling Hills, requesting a Variance for the enclosure of an existing front porch that partially encroaches into the front yard setback and Variance for the second building pad to exceed the maximum 30% by 3.36%. Applicants are requesting a Conditional Use Permit for a 1,065 square foot addition to an existing stable; the total proposed square footage of the remodeled stable is 2,780 square feet. The Applicants are requesting a Site Plan approvals for a total of 1,070 cubic yards of grading and a Site Plan approvals for the walls to exceed the maximum 3 feet height for the new fire access stairway and walls along the stable. Section 2. The Planning Commission conducted a duly noticed public hearing to consider the proposed project during an on -site field trip and an evening teleconference meeting on the same day, August 17, 2021. Neighbors within 1,000 -foot radius were notified of the public hearings and public notice was published in the Daily Breeze on August 7, 2021. Applicants and their agents were notified of the public hearings in writing by first class mail and the Applicants and agents were in attendance at the hearings. Evidence was heard and presented from all person interested in affecting said proposal, and from members of the City staff. Section 3. The lot is an irregular shaped parcel zoned RAS-2 with the gross lot area of 224,974 square feet (5.2 acres) and net lot area is 189,067 square feet (4.3 acres). The lot is currently developed with an existing 5,680 square foot single family residence, 1,205 square foot attached garage, 945 square foot pool/spas, and 1,715 square foot 1 story stable. The existing main residence and garage are located on the first building pad (13,325 square feet). The existing stable is located on the second building pad (6,600 square feet). The first and second building pads are located on the south corner portion of the parcel. The second building pad has been developed with equestrian uses and contains the existing 1,715 square foot stable and 5,560 square foot corral. Section 4. This project is Categorically Exempt from CEQA pursuant to Section 15301 (Existing Facilities) because it involves minor alteration of or addition to an existing private structure. The applicant is proposing to remodel the existing one story 1,715 square foot stable by demolishing 380 square feet of the existing north portion of the structure. The total proposed two story stable will be 2,780 square feet. A total of 470 square feet of covered porches will be converted into habitable space. The proposed grading is 1,070 cubic yards and will be balanced on site. A 5 -foot wide concrete stairway to serve as fire access from the first residential building pad down to the second stable pad is proposed. The walls along the fire access stairway and stable will exceed the maximum 3 feet height, the proposed wall heights will be a maximum 5 -feet high from finished surface. Section 5. Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code permit approval of a Variance granting relief from the standards and requirements of the Zoning Ordinance when exceptional or extraordinary circumstances applicable to the property prevent the owner from making use of a parcel of property to the same extent enjoyed by similar properties in the same vicinity or zone. Proposed enclosure of an existing porch to partially encroach into the front yard setback. The proposed addition to the stable exceeds the 30% maximum building pad coverage by 3.36% on the second building pad. With respect to the aforementioned request for a Variance from Zoning Ordinance, the Planning Commission finds as follows: A That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone is given the size and steepness of the site, it is difficult for the applicant to comply with the maximum 30% buildable pad coverage due to the limited size of the pad; B. That variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone. The stable addition is necessary for the preservation of the Applicant's property right. The placement of the stable addition is best location to accommodate the equestrian use because there is an existing 1,715 square foot stable and the building pad area is already developed. Stables larger than 200 square feet are an amenity enjoyed by many property owners in the City. The Applicants are trying to minimize the building pad exceedance by 3.36%, which is less than 94 square feet on a site that has a net lot area of 189,067 square feet; C That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity in that the proposed development will comply with the required building code, will not have adverse visual impact to adjacent properties and is in keeping with the desired rural aesthetic of Rolling Hills; D. That in granting the variance, the spirit and intent of this title will be observed in that the proposed development does not prevent anyone from enjoying their property rights, the improvements are visually harmonious with adjacent properties and in scale with adjacent residential development; E That the variance does not grant special privilege to the applicant in that the proposed addition is in character and similar in scale with existing residential development and the applicant will have the opportunity to enjoy the same amenities enjoyed by other residents in the community. In the past the City has granted approval for large stable on smaller lots; F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste 2 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) facilities. The proposed location of the project will not be sited near hazardous waste facilities and is surrounded by residential land use; G That the variance request is consistent with the general plan of the City of Rolling Hills in that the applicant will enjoy the same rights that residents in the community enjoy, the proposed project is in character and scale as the existing neighborhood, the proposed project preserves the rural character of Rolling Hills. Section 6. Sections 17.18.050(A)(1) and of the Rolling Hills Municipal Code permits approval of a greater than two hundred square with a Conditional Use Permit. Section 17.16.040 (A)(6) uses are permitted in the RA -S zone, provided a conditional use permit The Planning Commission must consider applications for a Conditional Use Permit and may, with such conditions as are deemed necessary, approve a conditional use which complies with the findings in RHMC Section 17.18.060 - Requirements for stables requiring conditional use permit. The proposed 1,065 square foot addition complies with all requirements of this section except it exceeds the maximum allowable 30% building pad coverage by 3.36%. Variances for those conditions are being granted concurrently in this resolution. With respect to this request for a Conditional Use Permit, the Planning Commission finds as follows. With respect to the aforementioned request for Conditional Use permit from Zoning Ordinance Section 17.42.050, the Planning Commission finds as follows: A. The proposed conditional use is consistent with the General Plan. The granting of a Conditional Use Permit for the remodeled stable is consistent with the purposes and objectives of the Zoning Ordinance and General Plan because the use is consistent with similar uses in the community, and meets all the applicable code development standards for a stable. The propose project is located in an area on the property that is already developed to accommodate such equestrian use; B. That the nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures. The existing 1,715 square foot stable and proposed 1,065 square foot addition are distanced from nearby residences, as well as not having any impact on the views of surrounding neighbors; C. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed. The proposed stable addition are of similar scale with existing stables in the neighborhood. The lot is 4.34 acres in size for development purposes, and 5.17 acres gross. The proposed project site if sufficiently large to accommodate the proposed use. D. The proposed conditional use complies with all applicable development standards of the zone district and requires a Conditional Use Permit pursuant to Sections 17.18.050 and 17.18.060 of the Zoning Ordinance. The proposed stable requires a variance to exceed the allowable maximum building pad coverage of 30% by 3.36% or 94 square feet. The net lot area is 189,067 square feet. 3 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) E. The proposed conditional use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting criteria for hazardous waste facilities because the project site is not listed on the current State of California Hazardous Waste and Substances Sites List; F. The proposed conditional use observes the spirit and intent of this title. The proposed stable observes the spirit and intent of the zoning title because it provides for a use that is encouraged throughout the City as each property is required to have a stable and corral or a set aside therefor. It also meets all development standards and therefore observes the spirit and intent of the zoning ordinance Section 5. Site Plan Review. The Rolling Hills Municipal Code requires a Site Plan Review for a project that proposes grading pursuant to RHMC Section 17.46.020(A)(1). The project proposes total grading of 1,070 cubic yards. The Rolling Hills Municipal Code requires a Site Plan Review for a project that proposes walls to exceed maximum 3 feet height pursuant to RHMC Section 17.16.190(F). The Planning Commission makes the following fmdings: A. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance. Although the proposed building pad area exceeds the maximum permitted amount of 30%, the proposed grading for the equestrian use will promote the rural, equestrian aesthetic of Rolling Hills. The total grading for the additions and stable is 1,070 cubic yards that will be balanced on site. The west portion of the stable will feature the 5 foot wide fire access stairs that descends 30 feet from the main building pad to the lower level of the stable pad. The maximum 5 foot walls comply with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance. The required safety and the visual impact is minimized by the exterior grade. B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot. The topography and the configuration of the lot have been considered, and it was determined that the proposed development will not adversely affect or be materially detrimental to adjacent uses, buildings, or structures because the walls will be partial screened by the adjacent grades. The proposed grading and walls are located in an already developed area. C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences. The proposed development, as conditioned, is harmonious in scale and mass with the site. The existing lot disturbance is 49,750 square feet or 26.31% and the proposed grading for the project is an in area that is already disturbed. The existing lot disturbance is 49,750 square feet or 26.31%. There proposed increase as a result of the proposed project is 700 square feet or 0.37%. The total disturbed area is 50,540 or 26.68%. The total proposed grading for this project will be very minimal and grading will be balanced onsite. The existing stable building pad has already been developed for equestrian use. D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls). There will be no changes to 4 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) the overall drainage features on the lot and only the vegetation will be disturbed on the portion of the slope where the fire access stairway is located. E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area. The development previously graded and disturbed site. F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course. G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas. H. The project is ,sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles. There is ample parking in the garage and there is parking for guests on site. There are not changes to the circulation patterns on the site. Section 7. Based upon the foregoing findings, the Planning Commission hereby approves the Variance, Conditional Use Permit, and Site Plan Review request in Zoning Case No. 21- 03 for requesting a Variance for the enclosure of an existing front porch to partially encroach into the front yard setback and Variance for the second building pad to exceed the maximum 30% by 3.36 %. The total proposed building pad coverage is 33.36%. The Applicants are requesting a Conditional Use Permit for a stable to exceed 200 square feet in size; the total proposed remodeled stable is 2,780 square feet. The Applicants are requesting a Site Plan Review for a total of 1,070 cubic yards of grading. A Site Plan approval for the walls to exceed the maximum 3 feet height for the new fire access stairway and walls along the stable. Requests for approval are subject to the following conditions: A. This approval shall expire within two years from the effective date of approval if construction pursuant to this approval has not commenced within that time period, as required by Sections 17.38.070 and 17.46.080 of the Rolling Hills Municipal Code, or the approval granted is otherwise extended pursuant to the requirements of this section. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee's determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted, the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If theCouncil 5 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant's request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C All requirements of the Building and Construction Ordinance, the Zoning Ordinance, LA County Building Code and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan. D. The lot shall be developed and maintained in substantial conformance with the site plan on file dated August 11, 2021 except as otherwise provided in these conditions. E. Prior to submittal of final working drawings to the Building and Safety Department for issuance of building permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. F. The working drawings submitted to the Department of Building and Safety for plan check review must conform to the development plan approved with this application. A copy of the conditions of this Resolution shall be printed on plans approved when a building permit is issued and a copy of such approved plans, including conditions of approval, shall be available on the building site at all times. G. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and including conformance with all of the conditions set forth therein and the City's Building Code and Zoning Ordinance. Further, the person obtaining a building permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. K Structural lot coverage shall not exceed 11,002 square feet, or 5.82% (with allowable deductions). Total lot coverage shall not exceed 6.85% or 12,957 square feet. I. Grading shall not exceed 1,070 cubic yards and all dirt shall be balanced on site. J. The residential building pad coverage of Building Pad 1 is 8,602 square feet, or 64.75 (with allowable deductions). The residential building pad coverage of Building Pad 1 shall not exceed 8,707 square feet, or 65.54%. The residential building pad coverage of Building Pad 2 shall not exceed 2,202 square feet, or 33.36 % (with allowable deductions). The residential building pad coverage of Building Pad 2 shall not exceed 2,400 square feet, or 36.36%. 6 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) K The disturbed area of the lot shall not exceed 26.68% (of net lot area). L Notwithstanding Sections 17.46.020 and 17.46.070 of the Rolling Hills Municipal Code, any modification to this project or to the property, which would constitute additional structural development, grading, excavation of dirt and any modification including, but not be limited to retaining walls, drainage devices, pad elevation and any other deviation from the approved plan, shall require the filing of a new application for approval by the Planning Commission. M. During construction, conformance with the air quality management district requirements, stormwater pollution prevention practices, county and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors shall be required. N. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. 0. The property owners shall be required to conform with the Regional Water Quality Control Board and County Public ,Works Department Best Management Practices (BMP's) requirements related to solid waste, drainage and storm water management. P. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. Q. To the project during construction, shall be depicted "as built/as graded." R Until the Applicants execute an Affidavit of Acceptance of all conditions of this approval, the approvals shall not be effective. Such affidavit shall be recorded together with the resolution. S. All graded areas shall be landscaped. Landscaping shall be designed using native plants, shrubs and trees. Any new trees and shrubs planned to be planted in conjunction with this project shall, at maturity, not be higher than the ridge height of the main residence. No plants shall be planted, which would result in a hedge like screen. Eucalyptus, palms, pampas grass, juniper, pine and acacia shall not be planted on site. T. The landscaping shall be subject to the requirements of the City's Water Efficient Landscape Ordinance, (Chapter 13.18 of the RHMC), and shall be submitted to the City prior to obtaining a grading permit. 7 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) U. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances, and engineering practices. V During construction, activities shall conform with air quality management district requirements, stormwater pollution prevention practices, county and local ordinances, and engineering practices so that people and property are not exposed to undue vehicle trips, noise, dust, objectionable odors, landslides, mudflows, erosion, or land subsidence. W. During construction, to the extent feasible, all parking shall take place on the project site, but if necessary, any overflow parking may take place within the nearby roadway easements, without blocking access to and over the common driveway to the residences adjacent thereto. X. The Applicants shall be responsible for keeping the common access roadway in good condition during the entire construction process and shall, at their sole expense, make necessary repairs to the common access roadway should any damage occur during construction of their project. Y. If an above ground drainage design is utilized, it shall be designed in such a manner as not to cross over any equestrian trails. Any drainage system shall not discharge water onto a trail, shall incorporate earth tone colors, including in the design of the dissipater and be screened from any trail and neighbors views to the maximum extent practicable, without impairing the function of the drain system. Z. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. AA. The Applicants shall be required to conform with the Regional Water Quality Control Board and County Public Works Department Best Management Practices (BMP's) requirements related to solid waste, drainage, cisterns, and storm water drainage facilities management and to the City's Low Impact development Ordinance (LID), if applicable. Further the Applicants shall be required to conform to the County Health Department requirements for a septic system. BB. Prior to fmaling of the project an "as graded" and "as constructed" plans and certifications, including certifications of ridgelines of the structures, shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the approved plans. In addition, any modifications made to the project during construction, shall be depicted on the "as built/as graded" plan and one hardcopy and one electronic copy shall be submitted to the Planning Department prior to issuance of the Final Certificate of Occupancy. 8 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) CC. The project shall be reviewed and approved by the Rolling Hills Community Association Architectural Review Committee prior to the issuance of any permits. DD. The working drawings submitted to the County Department of Building and Safety for plan check review shall,conform to the development plan described in Condition D. EE. Prior to submittal of final plans to'the Building Department for issuance of grading and/or building permits, the plans for the project shall be submitted to staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. HH. Prior to the issuance of building or grading permits, Applicant shall execute an Affidavit of Acceptance of all conditions of this permit pursuant to Zoning Ordinance, or the approval shall not be effective. The affidavit shall be recorded together with the Resolution against the Property. Applicants shall be and remain in compliance with all conditions of this permit. II. The applicant shall comply with the Requirements of the Fire Department for access, water flow and fire fuel modification prior to issuance of the Building permit. JJ. The conditions of approval enumerated in this Resolution shall be printed on the front sheet of the development plans and shall be available at the site at all times. KK. Before construction, Applicants shall clear the property of any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant. LL. During construction the dust disturbance must be minimized at all times. MM. Applicants shall indemnify, protect, defend, and hold the City, and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, and other actions and proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and other such procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City, and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the project, whether such Actions are brought under the California Environmental Quality Act, the Planning and Zoning Law, the Code of Civil Procedure Sections 1085 or 1094.5, or any other federal, state, or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve, which approval will not be unreasonably withheld, the legal counsel providing the City's defense, and that applicant shall reimburse City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the applicant of any Action brought and City shall cooperate with applicant in the defense of the Action. 9 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) PASSED, APPROVED AND ADOPTED THIS 17th DAY OF AUGUST, 2021. ATTEST: EL • 1 JENG, P.E., ACTING CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. 10 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) §§ I certify that the foregoing Resolution No. 2021-13 entitled: A RESOLUTION APPROVING A VARIANCE FOR THE ENCLOSURE OF AN EXISTING FRONT PORCH THAT PARTIALLY ENCROACHES INTO THE FRONT YARD SETBACK; 2) VARIANCE TO EXCEED THE MAXIMUM 30% BUILDING PAD COVERAGE; 3) CONDITIONAL USE PERMIT FOR A 1,065 SQUARE FOOT ADDTION TO AN EXISTING STABLE; 4) SITE PLAN REVIEW FOR 1,070 CUBIC YARDS OF GRADING; AND 5) SITE PLAN REVIEW FOR WALLS TO EXCEED MAXIMUM 3 FEET HEIGHT LOCATED AT 8 QUAIL RIDGE ROAD NORTH, ROLLING HILLS, CA 90274 (LOT 106-A-RH), (MANQUEN). was approved and adopted at a regular meeting of the Planning Commission on August 17, 2021 by the following roll call vote: AYES: COMMISSIONERS: Cardenas, Cooley, Douglass, Vice Chair Kirkpatrick, and Chair Chelf. NOES: COMMISSIONERS: None. ABSENT: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. and in compliance with the laws of California was posted at the following: Administrative Offices. ELAJNE JENG, P.E. ACTING CITY CLER 11 Resolution No. 2021-03 8 Quail Ridge Road North (Manquen) RESOLUTION NO. 2021-14 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR VARIANCES TO (1) LOCATE NEW RETAINING WALL IN REAR SETBACK AND SIDE SETBACK; (2) EXCEED THE MAXIMUM 35% LOT COVERAGE AND SITE PLAN REVIEW FOR (1) GRADING; AND (2) A NEW RETAINING WALL EXCEEDING 3 FEET IN HEIGHT LOCATED AT 1 QUAIL RIDGE ROAD SOUTH, ROLLING HILLS, CA 90274 (LOT 1 -B -CH), (ABRACOSA). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. An application was duly filed by Mr. and Mrs. Abracosa requesting Variances for a proposed retaining wall to encroach into the required rear and side setbacks, Variance for lot coverage exceedance; Site Plan Review for grading, and Site Plan Review for retaining wall that exceeds 3 feet in height for the property located at 1 Quail Ridge Road South. Section 2. The Planning Commission conducted duly noticed public hearings to consider the application on September 21, 2021 including a morning field trip and an evening meeting. The applicants were notified of the public hearings in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff and the Planning Commission having reviewed, analyzed and studied said proposal. Section 3. The lot is zoned RAS-1 and the gross lot area is 54,200 square feet (1.2 acres) and the net lot area is 24,803 square feet (.57 acres). The lot is currently developed with an existing 2,015 square foot single-family residence. The lot is also developed with a detached 1,616 square foot structure that contains a 484 square foot detached garage, 831 square recreation room, and 301 square loggia. The lot is smaller in size than the neighboring lots. The lot contains only one main building pad, and therefore the buildable area for development is limited. Section 4. This project is categorically exempt from CEQA pursuant to Section 15304 (Minor Alterations to Land) He wanted to follow up to see if you needed anything else. because it involves 300 cubic yards of grading to be balanced onsite for an additional parking space and a retaining wall to support the project and does not involve removal of healthy, mature, scenic trees. Further, the project is categorically exempt from CEQA pursuant to Section 15301 (Existing Facilities) because it involves minor alteration of or addition to an existing developed residential lot and negligible expansion of use. The proposed 180 foot long retaining wall will be located on the building pad and only 130 linear feet of the retaining wall exceeds 3 feet in height. Section 5. Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code permit approval of a Variance granting relief from the standards and requirements of the Zoning Page 1 of 10 Zoning Case 2021-07 1 Quail Ridge Road South (Abracosa) Ordinance when exceptional or extraordinary circumstances applicable to the property prevent the owner from making use of a parcel of property to the same extent enjoyed by similar properties in the same vicinity or zone. Variances are needed to locate the new retaining wall in the side and rear setback and to exceed the 35% maximum lot coverage. With respect to the aforementioned requests for Variance from the Zoning Ordinance, the Planning Commission finds as follows: A That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone. The property has a gross lot area of 1.2 acres (54,200 square feet) and net lot area of 24,803 square feet (.57 acres). The lot is relatively small with a steep slope in the rear, which limits the buildable area on site. The lot contains only one main building pad, therefore the buildable area for development is limited. Therefore a variance is necessary to exceed the maximum 35% maximum lot coverage by 2.17% to improve the site with an additional parking space and to prevent water, dirt, and mildew intrusion into the existing garage by creating space between the slope and structure and for the retaining wall to encroach 50 feet and 3 feet into the required rear and side setbacks, respectively. The retaining wall is necessary to prevent erosion of the slope. B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question. The exceedance of lot coverage is necessary to provide additional parking space. There are other property owners in the City that have the right to the enjoyment of additional parking spaces. The retaining wall encroaches 20.12 feet into the required 50 foot rear setback and 3 feet into the required side setback. The encroachment is necessary to prevent the erosion of the slope and to prevent water, dirt, and mildew intrusion into the existing garage/recreation room. The location of the additional parking space and the retaining wall is located in a manner that is the least visually intrusive to the property and its neighbors; C That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity. The proposed development will comply with the required building code, will not have adverse visual impact to adjacent properties, and is in keeping with the character and scale of the community. The location of the additional parking space and the retaining wall is located in a manner that is the least visually intrusive to the property and its neighbors. The portion of the wall that is minimally visible from the street level will be screened with landscaping. The portion of the wall that encroaches into the setbacks, will not impair views of neighbors to the west or south. Furthermore, a five-foot retaining wall is necessary in order to prevent water intrusion, dirt, and mildew from entering into the existing garage and recreation room; D. That in granting the variance, the spirit and intent of this title will be observed. The development does not prevent anyone from enjoying their property rights. The improvements are visually harmonious with adjacent properties and in scale with adjacent residential developments. The development will be orderly, attractive and will not interfere with the rural character of the community. Furthermore, the parking space and wall encroaching into the Page 2 of 10 Zoning Case 2021-07 1 Quail Ridge Road South (Abracosa) setbacks preserve the walkway around the perimeter of the garage/recreation room and ensure adequate access the Fire Department; E That the variance does not grant special privilege to the applicant. The other properties in the vicinity are larger in size and have the capacity for extra parking spaces. The existing lot is smaller in size (net lot area 0.57 acres). The proposed retaining wall encroachment into the setbacks and exceedance of lot coverage will allow the applicant to have the opportunity to enjoy the same rights enjoyed by other residents in the community. The variance will not grant special privilege to the applicant because the walls will provide stability due to the natural steep terrain; F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. The proposed location of the project will not be sited near hazardous waste facilities and is surrounded by residential land use; and G. That the variance request is consistent with the general plan of the City of Rolling Hills. The exceedance in lot coverage for the additional parking space and retaining wall in setbacks are compatible with the General Plan and surrounding uses because they allow for orderly development and are minimally visible from the street and not seen from other residences. Section 6. Sections 17.46.010 through 17.46.050 of the Rolling Hills Municipal Code requires Site Plan Review to grade the site and construct a wall greater than 3 feet. With respect to the aforementioned requests for Site Plan Review, the Planning Commission finds as follows: A. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance. Grading is required to construct the retaining walls that will retain dirt and prevent further erosion of the hillside. It will consist of 150 cubic yards of cut and 150 cubic yards of fill and will be balanced on site. Furthermore, the southeastern corner portion of the proposed building pad will be cut down to 6 feet in depth for the retaining walls/driveway and 5 feet in depth for the rear patio. Grading will occur over a previously disturbed portion of the lot. The retaining wall ranging in height from 18 inches to a maximum 5 feet will be located at the southeast portion of the project. Only 130 linear feet of the wall exceeds 3 feet. The 5 foot high portion of the wall located mainly behind the existing garage/recreation room and screened from any public view. The portion of the wall located in the new parking space area is minimally visible from the street and as a condition of approval, landscaping will screen the wall. Although the wall encroaches into the side and rear setback, it is necessary to prevent erosion of the slope. Variances for encroachments into the rear and side setback are concurrently granted pursuant to this resolution. B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. The proposed retaining wall will have no view impact because it not be visible from the street and will be screened by landscaping. The 5 foot maximum high wall is located behind the existing garage and recreation room screened from street. Of the total 180 foot long wall, only 130 linear feet exceeds the 3 feet maximum height. The proposed Page 3 of 10 Zoning Case 2021-07 1 Ouail Ridge Road South (Abracosa) grading has been designed to integrate with the natural contours of the existing lot and will only occur over previously disturbed areas; C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences. Grading is necessary to erect the retaining wall to prevent erosion and maintain the slope. The grading follows the natural terrain and only occurs over previously disturbed areas of the lot. The wall is screened by existing structures and landscaping; D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls). Although grading will occur, the natural drainage course will remain and the hillside fill area will be enhanced with landscaping. The retaining wall is designed to follow the natural contours of the existing slope; E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area. The removal of the slope will prevent water from damaging the existing garage and recreation area. The retaining walls follow the natural contours of the slope to prevent erosion and provide a secure parking area. F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course. The development will not have any impacts on drainage and there will be no change to the existing drainage course; G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas. The grading will occur on previously disturbed areas. Neither the grading nor the retaining wall require removal of native vegetation or mature trees; H. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles. Grading is required for the new parking space and retaining wall. The new parking space is adjacent to the garage. The location of the new parking space is ideal for access and site circulation. The new parking space will make movement by pedestrians and vehicles more convenient and safe on the property. The wall will similarly protect the property from erosion and enhance the movement and safety of pedestrians and vehicles; and I. The project conforms to the requirements of the California Environmental Quality Act. This project is categorically exempt from CEQA pursuant to Section 15304 (Minor Alterations to Land) because it involves 300 cubic yards of grading to be balanced onsite for an additional parking space and a retaining wall to support the project and does not involve removal of healthy, mature, scenic trees. Further, the project is categorically exempt from CEQA pursuant to Section 15301 (Existing Facilities) because it involves minor alteration of or addition to an existing developed residential lot and negligible expansion of use. The proposed 180 foot long retaining wall will be located on the building pad and only 130 linear feet of the retaining wall exceeds 3 feet in height. Page 4 of 10 Zoning Case 2021-07 1 Quail Ridge Road South (Abracosa) Section 7. Based upon the foregoing findings, the Planning Commission hereby approves the requests for Variances and Site Plan Reviews for Zoning Case No. 21-07, subject to the following conditions: A. This approval shall expire within two years from the effective date of approval if construction pursuant to this approval has not commenced within that time period, as required by Sections 17.38.070 and 17.46.080 of the Rolling Hills Municipal Code, or the approval granted is otherwise extended pursuant to the requirements of this section. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee's determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted, the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant's request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, LA County Building Code and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan. D. The lot shall be developed and maintained in substantial conformance with the site plan on file dated September 21, 2021 except as otherwise provided in these conditions. E. Prior to submittal of final working drawings to the Building and Safety Department for issuance of building permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. F. The working drawings submitted to the Department of Building and Safety for plan check review must conform to the development plan approved with this application. A copy Page 5 of 10 Zoning Case 2021-07 1 Quail Ridge Road South (Abracosa) of the conditions of this Resolution shall be printed on plans approved when a building permit is issued and a copy of such approved plans, including conditions of approval, shall be available on the building site at all times. G. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and including conformance with all of the conditions set forth therein and the City's Building Code and Zoning Ordinance. Further, the person obtaining a building permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. H. The main pad area coverage will be maximum 37.17%. The building pad coverage for the main building pad area 28.8%. The maximum disturbance is 37.46%. The retaining wall shall not exceed maximum 5 feet height. J. Any modification to the Project shall be processed in accordance with Rolling Hills Municipal Code Sections 17.38.065 and 17.46.070. K During construction, conformance with the air quality management district requirements, stormwater pollution prevention practices, county and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors shall be required. L. During and after construction, all parking shall take place on the project site. During construction, to maximum extent feasible, employees of the contractor shall car- pool into the City. M. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. N. The property owners shall be required to conform with the Regional Water Quality Control Board and County Public Works Department Best Management Practices (BMP's) requirements related to solid waste, drainage and storm water management. 0. During construction, all parking shall take place on the project site and, if necessary, any overflow parking shall take place within nearby unimproved roadway easement adjacent to subject site. There shall be no blocking of adjacent driveways or of the roadway easement for passage of pedestrians and equestrians. During construction a flagmen shall be present to direct traffic when it is anticipated that a lane may be impeded. P. A minimum of 65% of the construction material spoils shall be recycled and diverted. The hauler shall secure a "Construction and Demolition Permit" from the City of Page 6 of 10 Zoning Case 2021-07 1 Quail Ridge Road South (Abracosa) Rolling Hills, and provide the required documentation. The permit shall be pulled prior to issuance of the final Planning Approval. Q. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. R Prior to finalizing of the project, "as constructed" plans, electronic copy and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the approved plans. In addition, any modifications made to the project during construction, shall be depicted "as built/as graded". S. Prior to Final Planning Approval, the applicant shall obtain approval for the proposed landscaping from the Planning and Fire Departments. T. Applicants shall provide landscaping around the proposed retaining wall to minimize visibility from adjacent neighbors. The plants shall provide screening at all times to minimize view impacts. The applicant shall provide a conceptual landscape plan. The landscape plans shall be approved at the satisfaction of the Planning Director. U. Until the applicants execute an Affidavit of Acceptance of all conditions of this approval, the approvals shall not be effective. Such affidavit shall be recorded together with the resolution. V. All graded areas shall be landscaped. Landscaping shall be designed using native plants, shrubs and trees. Any new trees and shrubs planned to be planted in conjunction with this project shall, at maturity, not be higher than the ridge height of the main residence. No plants shall be planted, which would result in a hedge like screen. Eucalyptus, palms, pampas grass, juniper, pine and acacia shall not be planted on site. W. The landscaping shall be subject to the requirements of the City's Water Efficient Landscape Ordinance, (Chapter 13.18 of the RHMC), and shall be submitted to the City prior to obtaining a grading permit. X. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances, and engineering practices. Y. During construction, activities shall conform with air quality management district requirements, stormwater pollution prevention practices, county and local ordinances, Page 7 of 10 Zoning Case 2021-07 1 Quail Ridge Road South (Abracosa) and engineering practices so that people and property are not exposed to undue vehicle trips, noise, dust, objectionable odors, landslides, mudflows, erosion, or land subsidence. Z. The Applicants shall be responsible for keeping the common access roadway in good condition during the entire construction process and shall, at their sole expense, make necessary repairs to the common access roadway should any damage occur during construction of their project. AA. If an above ground drainage design is utilized, it shall be designed in such a manner as not to cross over any equestrian trails. Any drainage system shall not discharge water onto a trail, shall incorporate earth tone colors, including in the design of the dissipater and be screened from any trail and neighbors views to the maximum extent practicable, without impairing the function of the drain system. BB. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. CC. Before construction, Applicants shall clear the property of any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant. DD. During construction the dust disturbance must be minimized at all times. EE. Applicants shall indemnify, protect, defend, and hold the City, and/or any of its officials, officers, employees, agents, departments, agencies, authorized volunteers and instrumentalities thereof, harmless from any and all claims, demands, lawsuits, writs of mandamus, and other actions and proceedings (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to arbitrations, mediations, and other such procedures), judgments, orders, and decisions (collectively "Actions"), brought against the City, and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof, that challenge, attack, or seek to modify, set aside, void, or annul, any action of, or any permit or approval issued by the City and/or any of its officials, officers, employees, agents, departments, agencies, and instrumentalities thereof (including actions approved by the voters of the City) for or concerning the project, whether such Actions are brought under the California Environmental Quality Act, the Planning and Zoning Law, the Code of Civil Procedure Sections 1085 or 1094.5, or any other federal, state, or local constitution, statute, law, ordinance, charter, rule, regulation, or any decision of a court of competent jurisdiction. It is expressly agreed that the City shall have the right to approve, which approval will not be unreasonably withheld, the legal counsel providing the City's defense, and that applicant shall reimburse City for any costs and expenses directly and necessarily incurred by the City in the course of the defense. City shall promptly notify the applicant of any Action brought and City shall cooperate with applicant in the defense of the Action. Page 8 of 10 Zoning Case 2021-07 1 Ouail Ridge Road South (Abracosa) St PASSED, APPROVED AND ADOPTED THIS 21 DAY OF SEPTEMBER, 2021. ATTEST: EL • JENG, P.E., AC 1 G CITY CLE Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. Page 9 of 10 Zoning Case 2021-07 1 Quail Ridge Road South (Abracosa) STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS . ' )§§ ) I certify that the foregoing Resolution No. 2021-14 entitled: A RESOLUTION APPROVING 1) VARIANCES FOR THE PROPOSED NEW RETAINING WALLS TO ENCROACH INTO THE REQUIRED SETBACKS; 2) VARIANCE TO EXCEED THE MAXIMUM 35% LOT COVERAGE; 3) SITE PLAN REVIEW FOR GRADING; AND 4) SITE PLAN REVIEW FOR THE RETAINING WALLS TO EXCEED MAXIMUM 3 FT. HEIGHT LOCATED AT 1 QUAIL RIDGE ROAD SOUTH, ROLLING HILLS, CA 90274 (LOT 1 -B -CH), (ABRACOSA). was approved and adopted at a regular meeting of the Planning Commission on September 21, 2021 by the following roll call vote: AYES: COMMISSIONERS: Cardenas, Cooley, Kirkpatrick, and Chair Chelf. NOES: NONE. ABSENT: Douglass. ABSTAIN: NONE. and in compliance with the laws of California was posted at the following: Administ 1 ive Offices. EL JENG, P.E., ACTING CITY CLERK Page 10 of 10 Zoning Case 2021-07 1 Quail Ridge Road South (Abracosa) AjDc