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Planning Commission Action Memoranda 2016REGULAR MEETING INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310)377-1521 FAX (310) 377-7288 ACTION MEMORANDUM PLANNING COMMISSION CITY OF ROLLING HILLS TUESDAY, NOVEMBER 15, 2016 6:30 P.M. 1. CALL MEETING TO ORDER A regular meeting"of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, November 15, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Cardenas, Gray, Kirkpatrick, Seaburn and Chairman Chelf Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Raymond R. Cruz, City Manager. Natalie Karpeles, Assistant City Attorney. Juilia Stewart, Assistant Planner. Heidi Luce, City Clerk. Helen Frykman, 10 Crest Road West. Tavisha Nicholson, Bolton Engineering. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES A. October 18, 2016, Regular Meeting of the Planning Commission ACTION: Commissioner Seaburn moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on October 18, 2016 as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. Action Memo Planning Commission Meeting Page 1 of 3 6. REQUEST FOR TIME EXTENSION A. REQUEST FOR TIME EXTENSION TO COMMENCE WORK IN ZONING CASE NO. 863, 8 CREST ROAD EAST. ACTION: Commissioner Kirkpatrick moved that the Planning Commission grant a six-month time extension to commence construction in Zoning Case No. 863 at 8 Crest Road East. Commissioner Seaburn seconded the motion, which carried without objection. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 912, Request for a Site Plan Review to construct a 228 square foot, 8 -foot tall covered seating area that is 2.5 -feet maximum above grade and a 2.5' high wall on a property with a restricted development condition imposed through a prior project. The subject property is at 3 Chuckwagon Road. (Lot 40-EF) Rolling Hills, CA, (Liu). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Planning Director Schwartz reported that the Planning Commission conducted a field trip to this property earlier in the day at which time, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 912 at 3 Chuckwagon Road. B. ZONING CASE NO. 913, Request for Variances and Site Plan Review to construct a 72 square foot, maximum 8 -foot tall chicken coop within the "front yard" of the subject property, to exceed the previously approved lot disturbance to 66.1%, and to relocate a pool equipment area necessitating an up to 5' tall enclosure wall on a property with a restricted development condition imposed through a prior project. The subject property is at 10 Crest Road W. (Lot 2 -CH) Rolling Hills, CA, (Frykman). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request as amended per the Planning Commission's direction with regard to the pool equipment in Zoning Case No. 913 at 10 Crest Road West with the standard findings of fact and conditions of approval. Commissioner Seaburn seconded the motion, which carried without objection. 8. NEW PUBLIC HEARINGS None. 9. SCHEDULE OF FIELD TRIPS None. 10. ITEMS FROM THE PLANNING COMMISSION Action Memo Planning Commission Meeting I1-15-16 2of3 None. 11. ITEMS FROM STAFF A. Recap from joint meeting with the City Council. Planning Director Schwartz provided a recap of the discussion from the joint meeting and reviewed the action items that will be brought before the Planning Commission in 2017. 12. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 7:25 p.m. to a regular meeting of the Planning Commission scheduled to be held on Tuesday, December 20, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 11-15-16 3 of 3 THIS PAGE INTENTIONALLY LEFT BLANK • MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS OCTOBER 18, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, October 18, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Cardenas, Gray, Kirkpatrick, Seabum and Chairman Chelf. Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Tony Inferrcra, Architect. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES September 20, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on September 20, 2016 as presented. Vice Chairman Gray seconded the motion, which carried without objection. September 20, 2016 Regular Meeting of the Planning Commission Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on September 20, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. RESOLUTIONS RESOLUTION NO. 2016-22. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR IMPROVEMENTS TO A RESIDENCE WITH RESTRICTED DEVELOPMENT CONDITION, INCLUDING AN AS -BUILT ADDITION AND CONSTRUCTION OF ATTACHED COVERED PORCHES AND A 5 -FOOT MAXIMUM HEIGHT WALL TO ACCOMMODATE A 4 -FOOT WIDE WALKWAY ALONG THE REAR OF THE HOME AND A VARIANCE TO ENCROACH WITH NEW COVERED PORCHES INTO THE FRONT SETBACK, IN ZONING CASE NO. 911 AT 3 POPPY TRAIL, (LOT 8 -PT), ROLLING HILLS, CA (JONAS). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that at its last meeting, after a field trip to the site, the Planning Commission directed staff to prepare a resolution approving the applicant's request to construct 705 sq. ft. porches, of which 595 sq. ft. encroach into the front yard setback. She further reviewed the applicant's request stating that the Minutes Planning Commission Regular Meeting 10-18-16 applicant plans to legalize a 395 sq. ft. addition. She noted that during the field trip it was noted that the applicant did not provide the required 4 ft. walkway around the addition and the applicant has since submitted plans to indicate how the 4 ft. walkway will be provided around the rear of the residence. She stated that staff has prepared a resolution for the Planning Commission's consideration which contains a condition that the 4ft. walkway be provided and that the retaining wall, to accommodate the walkway, be no higher than 5 ft. Chairman Chelf called for public comment. Tony Inferrera, Architect addressed the Planning Commission to further explain the project and how the 4 ft. walkway will be accommodated. Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-22 granting approval of the applicant's request in Zoning Case No. 911 at 3 Poppy Trail as presented. Commissioner Cardenas seconded the motion, which carried without objection. RESOLUTION NO. 2016-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING, HOUSE AND GARAGE ENLAGEMENT, A SWIMMING POOL AND NEW DRIVEWAY AND REQUEST FOR A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 910, AT 85 CREST ROAD EAST, (LOT 69 C -1 -MS), ROLLING HILLS, CA (ZEE). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION15303. Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property, left the dais and turned thc gavel over to Vice Chairman Gray. Vice Chairman Gray introduced the item and asked for staffs comments. Planning Director Schwartz stated that at its last meeting, the Planning Commission directed staff to prepare a resolution approving the applicant's request in Zoning Case No. 910 at 85 Crest Road East with conditions to address thc concerns raised by neighboring property owners during the Planning Commission's consideration of this case. She stated that the applicant proposes to construct a 1,300 sq. ft. swimming pool to replace an existing swimming pool in thc front yard that will be filled in. She sated that the applicant also proposes to construct an addition and to reconstruct thc existing garage. She further reviewed thc applicant's request stating that the applicant is also proposing new driveway, which will replace the existing driveway; and the driveway apron was revived by the Traffic Commission and recommended for approval. She stated that staff has prepared a resolution for the Planning Commission's consideration which contains conditions that the sloped areas be vegetated for erosion control; that the 3 ft. wall along the driveway be screened from view from the property across the street that the portion of thc driveway on the east side of the property also be screened; that a drainage plan be prepared for the entire site; and that the portion of the current driveway be demolished and replaced with decomposed granite and the portion on the north side be landscaped. Vice Chairman Gray called for public comment. Brad Chef, 59 Crest Road East addressed the Planning Commission in support of the project. Commissioner Cardenas commented that he believes that the conditions imposed address the concerns raised by the neighbors and he is in favor of the resolution as drafted. Commissioner Kirkpatrick and Commissioner Seabum concurred. Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-23 granting approval of the applicant's request in Zoning Case No. 910 at 85 Crest Road East as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. Chairman Chelf returned to the dais. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 907. APPLICANTS REQUESTED CONTINUANCE TO A FIELD TRIP ON NOVEMBER 15, 2016. Request for a Certificate of Compliance for Lot Line Adjustments between three parcels of land and a Variance for a less than the minimum required width along a portion of two of the parcels. Parcel 1 at 10 Pine Tree Lane, APN: 7569-013-016, is developed with a single-family residence and accessory structures; Parcel 2, APN: 7569-013-017 is vacant and Parcel 3, APN: 7569 -013 - Minutes Planning Commission Regular Meeting 10-18-16 018 is also vacant, located in the RAS-2 Zoning District, in Zoning Case No. 907, (Hassoldt). The project has been determined to be exempt from the California Environmental Quality Act, (CEQA) under the Class 5 Exemption, Minor Alterations in Land Use Limitations. Chairman Chelf called for public comment. Hearing none, consideration of Zoning Case No. 907 was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. for the purpose of conducting a site visit to 10 Pine Tree Lane, Rolling Hills, Califomia. NEW PUBLIC HEARINGS None. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. 10 Crest Road West 3 Chuckwagon Road 5 El Concho Lane 10 Pine Tree Lane (lot line adjustment) ITEMS FROM THE PLANNING COMMISSION None. ITEMS FROM STAFF Joint meeting with the City Council. Planning Dircctor Schwartz confirmed the date of the Joint Meeting to be held on Tuesday, November 1, 2016 beginning at 6:30 p.m. and reviewed the discussion topics. Planning Dircctor Schwartz further reported that the City Council is still considering the case at 23 Crest Road East and crcated an ad hoc committee to work with the applicant to address the massing and grading concerns that were expressed by the City Council. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 6:43 p.m. to a joint meeting between the City Council and Planning Commission scheduled to be held on Tuesday, November 1, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. An adjourned regular meeting of the Planning Commission is scheduled to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 10 Crest Road West, 3 Chuckwagon Road, 5 El Concho Lane and 10 Pine Tree Lane (Lot Linc Adjustment). The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, November 15, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, .0d 200 Heidi Luce City Clerk Approved, Brad CTielf Chairman Minutes Planning Commission Regular Meeting 10-18-16 REGULAR MEETING INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310)377-1521 FAX (310) 377-7288 ACTION MEMORANDUM PLANNING COMMISSION CITY OF ROLLING HILLS TUESDAY, OCTOBER 18, 2016 6:30 P.M. 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, October 18, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Cardenas, Gray, Kirkpatrick, Seabum and Chairman Chelf. Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Tony Inferrera, Architect. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES A. September 20, 2016, Adjoumed Regular Meeting of the Planning Commission ACTION: Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on September 20, 2016 as presented. Vice Chairman Gray seconded the motion, which carried without objection. B. September 20, 2016 Regular Meeting of the Planning Commission ACTION: Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on September 20, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. Action Memo Planning Commission Meeting Page I of3 6. RESOLUTIONS A. RESOLUTION NO. 2016-22. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR IMPROVEMENTS TO A RESIDENCE WITH RESTRICTED DEVELOPMENT CONDITION, INCLUDING AN AS -BUILT ADDITION AND CONSTRUCTION OF ATTACHED COVERED PORCHES AND A 5 -FOOT MAXIMUM HEIGHT WALL TO ACCOMMODATE A 4 -FOOT WIDE WALKWAY ALONG THE REAR OF THE HOME AND A VARIANCE TO ENCROACH WITH NEW COVERED PORCHES INTO THE FRONT SETBACK, IN ZONING CASE NO. 911 AT 3 POPPYTRAIL, (LOT 8 -PT), ROLLING HILLS, CA (JONAS). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. ACTION: Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-22 granting approval of the applicant's request in Zoning Case No. 911 at 3 Poppy Trail. Commissioner Cardenas seconded the motion, which carried without objection. B. RESOLUTION NO. 2016-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING, HOUSE AND GARAGE ENLAGEMENT, A SWIMMING POOL AND NEW DRIVEWAY AND REQUEST FOR A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 910, AT 85 CREST ROAD EAST, (LOT 69 C -1 -MS), ROLLING HILLS, CA (ZEE). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. ACTION: Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property, left the dais and turned the gavel over to Vice Chairman Gray. Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-23 granting approval of the applicant's request in Zoning Case No. 910 at 85 Crest Road East. Commissioner Kirkpatrick seconded the motion, which carried without objection. Chairman Chelf returned to the dais. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 907. APPLICANTS REQUESTED CONTINUANCE TO A FIELD TRIP ON NOVEMBER 15, 2016. Request for a Certificate of Compliance for Lot Line Adjustments between three parcels of land and a Variance for a less than the minimum required width along a portion of two of the parcels. Parcel 1 at 10 Pine Tree Lane, APN: 7569-013-016, is developed with a single-family residence and accessory structures; Parcel 2, APN: 7569-013-017 is vacant and Parcel 3, APN: 7569-013-018 is also vacant, located in the RAS-2 Zoning District, in Zoning Case No. 907, (Hassoldt). The project has been determined to be exempt from the Action Memo Planning Commission Meeting 10-18-16 2 of 3 California Environmental Quality Act, (CEQA) under the Class 5 Exemption, Minor Alterations in Land Use Limitations. ACTION: Chairman Chelf called for public comment. Hearing none, consideration of Zoning Case No. 907 was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. for the purpose of conducting a site visit to 10 Pine Tree Lane, Rolling Hills, California. 8. NEW PUBLIC HEARINGS None. 9. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. 10 Crest Road West 3 Chuckwagon Road 5 El Concho Lane 10 Pine Tree Lane (lot line adjustment) 10. ITEMS FROM THE PLANNING COMMISSION None. 11. ITEMS FROM STAFF A. Joint meeting with the City Council. Planning Director Schwartz confirmed the date of the Joint Meeting to be held on Tuesday, November 1, 2016 beginning at 6:30 p.m. and reviewed the discussion topics. Planning Director Schwartz further reported that the City Council is still considering the case at 23 Crest Road East and created an ad hoc committee to work with the applicant to address the massing and grading concerns that were expressed by the City Council. 12. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 6:43 p.m. to a joint meeting between the City Council and Planning Commission scheduled to be held on Tuesday, November 1, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. An adjourned regular meeting of the Planning Commission is scheduled to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 10 Crest Road West, 3 Chuckwagon Road, 5 El Concho Lane and 10 Pine Tree Lane (Lot Line Adjustment). The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, November 15, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 10-18-16 3 of 3 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION SEPTEMBER 20, 2016 FIELD TRIP PRESENT: Chairman Chelf, Commissioners Cardenas, Gray, Kirkpatrick and Seaburn Yolanta Schwartz, Planning Director A. ZONING CASE NO. 910. Request for a Site Plan Review to reconstruct and add to an existing living area and garage, for a swimming pool, new driveway and grading and request for a Variance to exceed the maximum permitted disturbance of the lot in Zoning Case No. 910, at 85 Crest Road East, (Lot 69 C -1 -MS), Rolling Hills, CA (Zee). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Also present at this field trip were: John Mackenbach, contractor Leah Mirsch, Resident James Aichele, Resident Phil Steinberg, Neighbor - 87 Crest Rd. E. Nina Ritter, Neighbor - 63 Crest Rd. E. Chairman Chelf recused himself due to proximity of his residence to subject site Planning Director Schwartz reviewed the applicant's proposal including the request for a variance to exceed the disturbed area of the lot due to the additional grading for the new driveway and pool area. Everyone present toured the project starting with the proposed garage and addition under the existing breezeway. John Mackenbach pointed out the ridgeline of the proposed project and the limits of the garage and motor court. In response to Mr. Steinberg, Planning Director Schwartz pointed out the distance between his house and the proposed driveway and. Mr. Mackenbach explained the location of the property line and the 10' easement lines on both properties. Ms. Ritter expressed concerns about the removal of the existing asphalt driveway and the absence of topographic map of the area west of the existing driveway. She questioned the drainage and stability of the area once the asphalt driveway is removed. Ms. Ritter also expressed concerns about the new driveway exiting very close to the common.driveway on Crest Road that serves 5 other properties, and asked if it can be moved further east. In response, John Mackenbach stated that any other location would require additional 1 grading and the driveway would not meet City's requirement for steepness. Several Commissioners stated that to their knowledge the drainage would be improved with the removal of the asphalt driveway as there would be more surface area for infiltration of the run-off. It was also stated that the project would be engineered and the City's drainage and grading engineer would review the project. The group then walked over to the pool area and John Mackenbach pointed to the finished elevation of the pool and pool area. In response to a letter from the property owner at 86 Crest Road E., in which he expresses objection to the location of the proposed driveway along the front of the property at 85 Crest Road E., the Commissioners visited 86 Crest Road E. Discussion ensued regarding the elevation of the driveway and the proposed 3' high wall along the driveway and screening the front of the lot. Director Schwartz stated that landscaping of the graded areas is required and that with the permission of the RHCA, taller than ground cover plants could be planted. Vice-chairman Gray stated that this would be discussed at the evening meeting of the Planning Commission. B. ZONING CASE NO. 911. Request for a Site Plan Review to legalize a 140 square foot addition and to construct a 565 square feet of attached covered porches to main residence on a property with a restrictive development condition and a Variance for one of the covered porches to be located in the front yard setback at 3 Poppy Trail (Lot 8 -PT) Rolling Hills, CA, (Jonas). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Also present at this field trip were: Anthony Inferrera, Architect Leah Mirsch, Resident James Aichele, Resident Planning Director Schwartz reviewed the applicant's proposal including the request for a variance to locate a covered porch along the front of the property in the front setback and to legalize previously constructed addition to the house. She pointed out the front setback and stated that almost 40% of the existing house is located in the front setback. Everyone present toured the project starting with the proposed porch. The architect explained the elevation of the porch and proposed ridgeline of the house, including the unpermitted portion of the house. All present visited the inside of the residence to view the unpermitted portion and also viewed it from the rear. Discussion ensued about the required 4' walkway around the property. It was stated that since the unpermitted addition needs to meet current standards, a 4' -walkway is required. All present walked around the rear of the unpermitted addition and the architect explained how the addition will be modified to meet the current standards and that a 4' -wide walkway could 2 be provided. Chairman Chelf stated that this would be addressed and discussed at the evening meeting. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission beginning at 6:30 PM. Respectfully Submitted, Yol Pl! 0 G a S hwartz Dat ing Director Approve Brad Chelf, Chairman Date 3 MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS SEPTEMBER 20, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, September 20, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Chairman Chelf introduced and welcomed the new Planning Commissioner, Matt Seabum who was recently appointed to replace Jill Smith who stepped down. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Kirkpatrick, Seabum and Chairman Chelf. None. Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Heidi Luce, City Clerk. Criss Gunderson, Architect. Alan McGregor, Landscape Architect. Tony Inferrera, Architect. Leah Mirsch, 4 Cinchring Road. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES August 16, 2016, Adjoumed Regular Meeting of the Planning Commission Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on July 19, 2016 as presented. Vice Chairman Gray seconded the motion, which carried without objection. August 16, 2016, Regular Meeting of the Planning Commission Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting, of the Planning Commission held on July 19, 2016 as presented. Commissioner Kirkpatrick seconded' the motion, which carried without objection. RESOLUTIONS See Item Below PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 909. Request for a Site Plan Review to construct a 700 square foot covered porch with an out -of -grade condition and accessory structures and for a Variance to encroach with a set aside area for a stable and corral into the side setback, including with an existing shed that is part of the area for the stable set aside in Zoning Case No. 909 at 7 Southfield Drive (Lot 4 -SF) Rolling Hills, CA, (Klerman). The project has been determined to be categorically exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. AND Minutes Planning Commission Regular Meeting 09-20-16 CONSIDERATION OF A RESOLUTION NO. 2016-21. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A COVERED PORCH WITH AN OUT -OF -GRADE CONDITION AND ACCESSORY STRUCTURES, AND A VARIANCE TO ENCROACH WITH A SET ASIDE AREA FOR A STABLE AND CORRAL INTO THE SIDE SETBACK, INCLUDING WITH A PORTION OF AN EXISTING SHED IN ZONING CASE NO. 909 AT 7 SOUTHFIELD DRIVE, (LOT4-SF), ROLLING HILLS, CA (KLERMAN). Commissioner Kirkpatrick recused himself from consideration of this case due to the proximity of his property to the subject property and left the dais. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct a 700 sq. ft. covered porch with an out of grade condition and accessory structures in Zoning Case No. 909 at 7 Southfield Drive. She stated that this case began with a field trip to the site in August at which time it was noted that there were some conditions present that required this case to be renoticed and readvertised. She further stated that since the last meeting, at the Planning Commission's suggestion, the applicant has withdrawn their request for a variance to be relieved from the requirement to have a setaside arca for a future stable and corral. She stated that there is an existing fat arca in the side setback that is now proposed as the setaside area for a future stable and corral. She noted that a shed currently exits in that area. She stated that the area next to the proposed setaside area, which is also owned by the Klermans, is very steep and unlikely to be developed. She stated that at the last meeting, pending all of the modification to the project, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request as modified and a Resolution has been prepared for the Planning Commission's consideration. Chairman Chelf called for public comment. Criss Gunderson, Architect addressed the Planning Commission offering to answer any questions. Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. Vice Chairman Gray commented that he is pleased that the applicant eliminated the variance request to not have a stable and he does not have any objections to the project. Commissioner Cardenas concurred. Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-21 granting approval of the applicant's request in Zoning Case No. 909 at 7 Southfield Drive. Vice Chairman Gray seconded the motion, which carried without objection and with Commissioner Seabum abstaining. Commissioner Kirkpatrick returned to the dais. ZONING CASE NO. 910. Request for a Site Plan Review for room addition and to reconstruct an existing garage, for a swimming pool, new driveway and grading and request for a Variance to exceed the maximum permitted disturbance of the lot in Zoning Case No. 910, at 85 Crest Road East, (Lot 69 C -1 -MS), Rolling Hills, CA (Zee). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property, turned the gavel over to Vice Chairman Gray and left the dais. Vice Chairman Gray introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 910 at 85 Crest Road East. She stated that the applicant is requesting a site plan review for 2,296 cu. yds. of grading and to construct a 1,300 square foot swimming pool, a pool equipment area, a 135 square foot attached trellis, a 383 square foot room addition, to demolish an existing 792 square foot garage and construct a new 960 square foot garage attached to the main residence by a 510 square foot breezeway, and associated structures, a new driveway and 1,024 square feet of pool decking. She stated that a Variance is requested to exceed the maximum permitted disturbance of the net lot, from the existing 32.7% to 55.1%. She further stated that the applicant currently take access to the property through the rear of the property via a common driveway that serves five other properties and the applicant is proposing to construct a new 20 R. wide driveway along the front of the property to serve only this property with a wall along a portion of the front side of the driveway. Minutes Planning Commission Regular Meeting 09-20-16 Ms. Schwartz stated that the Planning Commission visited this site earlier in the day and at that time, there were some concerns expressed by neighbors, which were expressed previously and that correspondence is included with the staff report. She noted that the resident at 87 Crest Road East expressed concern regarding the proximity of the driveway to his property and upon explanation, the property owner seemed satisfied. She further commented that the neighbor across the street expressed concern regarding aesthetics of the driveway and the Planning Commission visited the property to view the concern and found that issue may be resolved with some screening subject to Rolling Hills Community Association approval of planting in the roadway easement. She stated that the resident at 63 Crest Road East also expressed concern regarding the stability of the existing driveway area should the asphalt be removed. In response to that concern, she reviewed the applicant's proposal for that area and stated that the entire lot will be studied for hydrology and reviewed by the City's engineer and any issues found will have to be addressed with site -specific hydrology design. She stated that the other development standards for this project are all within the Zoning Code requirements. Alan McGregor, Architect addressed the Planning Commission offering to answer any questions. Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. In response to Vice Chairman Gray, Mr. McGregor commented that the applicant would be willing to work with the neighbor and the Rolling Hills Community Association to screen the wall along the driveway. Also in response to Vice Chairman Gray with regard to the issue raised about the proximity of the driveway to the property to the east, Mr. McGregor commented that there is landscaping proposed in that area to buffer the noise. Brad Chelf, 59 Crest Road East addressed the Planning Commission in support of the project, including the new driveway. Vice Chairman Gray asked for comments from the Planning Commission. • In response to Commissioner Cardenas, if the Planning Commission were to suggest screening of the wall along the driveway, Planning Director Schwartz responded that any planting would be subject to RHCA approval. Discussion ensued concerning the impact of the driveway on the property to the cast. The Planning Commission concurred that the issue would be best addressed through cooperation by the two neighbors and it would be desirable for both neighbors to come to an agreement. Following brief discussion, Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 910 at 85 Crest Road East with the standard findings of fact and conditions of approval plus a condition that a landscaping plan be submitted showing how the driveway and the retaining wall will be screened from Crest Road E. and that any landscaping in an easement be approved by the RHCA. Commissioner Kirkpatrick seconded the motion, which carried without objection. Chairman Chelf returned to the dais. ZONING CASE NO. 911. Request for a Site Plan Review to legalize a 140 square foot addition and to construct a 565 square feet of attached covered porches to main residence on a property with a restrictive development condition and a Variance for one of the covered porches to be located in the front yard setback at 3 Poppy Trail (Lot 8 -PT) Rolling Hills, CA, (Jonas). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request for a Site Plan Review to legalize a 140 square foot addition and to construct two attached covered porches totaling 705 square feet. She stated that the applicant is also requesting a Variance for one of them to be located in the front yard setback. She noted that this project is before the Planning Commission because there is a restrictive development condition on this property that any further development be brought before the Planning Commission for review. She noted that the applicant submitted revised plans today to accurately depict the proposal and what was seen at the field trip. She further commented that the applicant would also need to provide a 4ft. walkway around the new addition and the applicant's representatives have determined that it can be done within the existing condition of the area. She stated that the other development standards for this project are all within the Zoning Code requirements. Minutes Planning Commission Regular Meeting 09-20-16 -3 Chairman Chclf called for public comment. hairman Tony Inferrera, Architect addressed the Planning Commission stating that he spoke to he applicant and they are willing to include a 4 ft. walkway around the addition. Leah Mirsch, 4 Cinchring Road addressed the Planning Commission to ask for clarification with regard to the required 4 f1 walkway. In response, Planning Director Schwartz stated that the 4 ft. is measured from the wall of the house: Vice Chairman Gray expressed his support for the project and commented that he believes the proposal is a good solution on a difficult lot. The other Planning Commissioners concurred. Following brief discussion, Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 911 at 3 Poppy Trail with the standard findings of fact and conditions of approval plus a condition that a 4 ft. walkway be provided around the house and if a wall is necessary that it be constructed no higher than 5 ft. Vice Chairman Gray seconded the motion, which carried without objection. NEW PUBLIC HEARINGS None. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, October 18, 2016 beginning at 7:30 a.m. 10, 12 & 14 Pine Tree Lane (Lot Line Adjustment) 2950 Palos Verdes Drive North (slope repair) ITEMS FROM THE PLANNING COMMISSION None. ITEMS FROM STAFF Planning Director Schwartz reported that the City Council took Zoning Case No. 902 at 23 Crcst Road East under jurisdiction and scheduled a field trip for October 4t". ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 7:11 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, October 18, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 10 Pine Tree Lane (Lot Lines Adjustment) and 2950 Palos Verdes Drive North (slope repair.) The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, October 18, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Minutes Planning Commission Regular Meeting 09-20-16 REGULAR MEETING ger al Ram rail¢ INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 ACTION MEMORANDUM PLANNING COMMISSION CITY OF ROLLING HILLS TUESDAY, SEPTEMBER 20, 2016 6:30 P.M. 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, September 20, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, Califomia. 2. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Kirkpatrick, Seaburn and Chairman Chelf. None. Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Heidi Luce, City Clerk. Criss Gunderson, Architect. Alan McGregor, Landscape Architect. Tony Inferrera, Architect. Leah Mirsch, 4 Cinchring Road. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES A. August 16, 2016, Adjourned Regular Meeting of the Planning Commission ACTION: Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on July 19, 2016 as presented. Vice Chairman Gray seconded the motion, which carried without objection. Action Memo Planning Commission Meeting Page I of3 B. August 16, 2016, Regular Meeting of the Planning Commission ACTION: Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on July 19, 2016 as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. 6. RESOLUTIONS See Item 7A 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 909. Request for a Site Plan Review to construct a 700 square foot covered porch with an out -of -grade condition and accessory structures and for a Variance to encroach with a set aside area for a stable and corral into the side setback, including with an existing shed that is part of the area for the stable set aside in Zoning Case No. 909 at 7 Southfield Drive (Lot 4 -SF) Rolling Hills, CA, (Klerman). The project has been determined to be categorically exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. AND CONSIDERATION OF A RESOLUTION NO. 2016-21. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A COVERED PORCH WITH AN OUT -OF -GRADE CONDITION AND ACCESSORY STRUCTURES, AND A VARIANCE TO ENCROACH WITH A SET ASIDE AREA FOR A STABLE AND CORRAL INTO THE SIDE SETBACK, INCLUDING WITH A PORTION OF AN EXISTING SHED IN ZONING CASE NO. 909 AT 7 SOUTHFIELD DRIVE, (LOT 4 - SF), ROLLING HILLS, CA (ICLERMAN). ACTION: Commissioner Kirkpatrick recused himself from consideration of this case due to the proximity of his property to the subject property and left the dais. Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-21 granting approval of the applicant's request in Zoning Case No. 909 at 7 Southfield Drive. Vice Chairman Gray seconded the motion, which carried without objection and with Commissioner Seaburn abstaining. Commissioner Kirkpatrick returned to the dais. B. ZONING CASE NO. 910. Request for a Site Plan Review for room addition and to reconstruct an existing garage, for a swimming pool, new driveway and grading and request for a Variance to exceed the maximum permitted disturbance of the lot in Zoning Case No. 910, at 85 Crest Road East, (Lot 69 C -1 -MS), Rolling Hills, CA (Zee). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property, turned the gavel over to Vice Chairman Cray and left the dais. Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 910 at 85 Action Memo Planning Commission Meeting 09-20-16 2 oft Crest Road East with the standard findings of fact and conditions of approval plus a condition that a landscaping plan be submitted showing how the driveway and the retaining wall will be screened from Crest Road E. and that any landscaping in an easement be approved by the RHCA. Commissioner Kirkpatrick seconded the motion, which carried without objection. Chairman Chelf returned to the dais. C. ZONING CASE NO. 911. Request for a Site Plan Review to legalize a 140 square foot addition and to construct a 565 square feet of attached covered porches to main residence on a property with a restrictive development condition and a Variance for one of the covered porches to be located in the front yard setback at 3 Poppy Trail (Lot 8 -PT) Rolling Hills, CA, (Jonas). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 911 at 3 Poppy Trail with the standard findings of fact and conditions of approval. Vice Chairman Gray seconded the motion, which carried without objection. 8. NEW PUBLIC HEARINGS None. 9. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, October 18, 2016 beginning at 7:30 a.m. 10, 12 & 14 Pine Tree Lane (Lot Line Adjustment) 2950 Palos Verdes Drive North (slope repair) 10. ITEMS FROM THE PLANNING COMMISSION None. 11. ITEMS FROM STAFF Planning Director Schwartz reported that the City Council took Zoning Case No. 902 at 23 Crest Road East under jurisdiction and scheduled a field trip for October 4`s. 12. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 7:11 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, October 18, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 10 Pine Tree Lane (Lot Lines Adjustment) and 2950 Palos Verdes Drive North (slope repair.) The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, October 18, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 09-20-16 3 of 3 THIS PAGE INTENTIONALLY LEFT BLANK MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION AUGUST 16, 2016 FIELD TRIP PRESENT: Chairman Chelf, Commissioners Cardenas, Gray, and Kirkpatrick Commissioner Kirkpatrick recused himself due to proximity of his residence to subject site Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Wendy Starks, Associate Planner ZONING CASE NO. 909. Request for a Site Plan Review to construct a 630 square foot covered porch with an out -of -grade condition, with a trellis and accessory structures, and a Variance from the requirement to provide a set -aside area for a stable and corral at 7 Southfield Drive (Lot 4 -SF) Rolling Hills, CA, (Klerman). Also present at this field trip were: Mr. Klerman, Property Owner Criss Gunderson, Architect Leah Mirsch, Resident Carole Hoffman, Resident Jack Smith, Resident Planning Director Yolanta Schwartz reviewed the applicant's proposal including the request for a variance to not to set aside an area for a future stable and corral. She also stated that following submittal of the application, staff noticed the storage shed on the property, that was not depicted on the plans and that building permit would be required for the structure. Everyone present toured the project. Criss Gunderson explained the proposed construction of the trellis and the patio area. In response to questions about the proposed 2.5' high wall at the above grade deck and the architect explained that caissons will likely be required, that soils and geology testing were done and it was determined to be safe, that an engineering firm will be brought on board as the Civil Engineer and that the proposed project will in fact make the hillside safer than it is now as caissons will stabilize the hillside. Mr. Gunderson pointed out that the proposed project will not take away area that could otherwise be used for equestrian uses because the project is proposed adjacent to the house and equestrian uses must be at least 35' from living areas. The group discussed options for the placement of a stable/corral, rather than requesting a variance. Questions were raised about the 1 existing shed near the north setback, and whether that area could be set aside for the stable and corral. Director Schwartz stated that the area considered would be in the side setback and it is not clear at this time if the shed is in setback or not. Chairman Chelf indicated that encroachment into the easement is not preferred, but a Variance to encroach into the setback is an option that can be discussed at the evening meeting along with allowance to provide less than 1,000 square feet for stable/corral if it is not possible to provide 1,000 square feet on this steep lot. Discussion ensued about options for the existing storage shed and its possible use as a stable/corral. Mr. Gunderson explained that the applicants considered different locations for a stable and corral set aside but that access to a stable would be very challenging on this lot and unsafe for hay deliveries due to the steep and curving driveway and that retaining walls would be required. Mr. Gunderson and Mr. Klerman said they would consider merging the adjacent lot north of the shed area that Mr. Klerman also owns if that is determined to be necessary. In response to Jack Smith Director Schwartz stated that in the past 15 years variances to waive the requirement for a stable and corral were granted for 3 or 4 properties. Chairman Chelf and Leah Mirsch advised there. are a few lots in the city that are not compatible with equestrian uses. Mr. Gunderson reminded the group that if a stable was to be constructed, not only will they have to comply with City zoning requirements and Rolling Hills Community Association requirements, but also with the County's requirements for stables which may be even more prohibitive. Planning Director Schwartz advised that if a set aside area for the stable and corral is proposed to be located in the setback, a new public hearing needs to be held and a notice for the variance published and neighbors notified. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission beginning at 6:30 PM. Respectfully Submitted, g zi —74; Yoh ta Schwartz Date Planning Director Approv ra. Che f, Chairman Date 2 MINUTES OF A REGULAR MEETING • OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUGUST 16, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, August 16, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Kirkpatrick, Gray and Chairman Chelf. None. Yolanta Schwartz, Planning Director. Raymond R. Cruz, City Manager Natalie Karpeles, Assistant City Attomcy. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Tavisha Nicholson, Bolton Engineering. Gordon Schaye, 58 Portuguese Bend Road. Charlie Raine, 4 Pinto Road. Jim Partridge, 67 Portuguese Bend Road. Criss Gunderson, Architect. Carole Hoffman, 3 Hillside Lane. Alan McGregor, Landscape Architect. Tony Wang, 86 Crest Road East. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES July 19, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on July 19, 2016 as presented. Vice Chairman Gray seconded the motion, which carried without objection. July 19, 2016, Regular Meeting of the Planning Commission Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on July 19, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. Minutes • Planning Commission Regular Meeting 08-16-16 RESOLUTIONS RESOLUTION NO. 2016-19. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE FOR GRADING AND CONSTRUCTION OF A STABLE WITH COVERED PORCHES, CORRAL, AND A RIDING RING, TO ENCROACH WITH THE RIDING RING INTO THE FRONT SETBACK, AND TO EXCEED THE PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 904 AT 34 SADDLEBACK ROAD, (DELGADO). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA) PURSUANT TO SECTION 15303 OF THE CEQA GUIDELINES. Chairman Chelf introduced the item and asked for staffs comments. Associate Planner Starks reviewed the applicant's request to construct a 1,140 sq. ft. stable, corral and riding ring in Zoning Case No. 904 at 34 Saddleback Road and stated that at it last meeting, the Planning Commission reviewed the revised project, visited the site and directed staff to prepare a Resolution granting approval of the project. Chairman Chelf called for public comment. Hearing none, he asked for comments from the Planning Commission. Following brief discussion, Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-19 granting approval of the applicant's request in Zoning Case No. 904 at 34 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried without objection. RESOLUTION NO. 2016-20. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE AND STABLE WITH LOFT AND CORRAL IN ZONING CASE NO. 902 AT 23 CREST ROAD EAST, (LOT 132A -MS), (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. Chaimian Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request to construct a new residence and other ancillary structures in Zoning Case No. 902 at 23 Crest Road East stating that at its last meeting, after several public hearings and field trips, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request. She stated that included with the staff report are the two correspondences that were received at the last meeting. She reviewed the conditions of approval including that the Los Angeles County be the reviewing agency for this project, that landscaping be planted in an offset manner so as not to create a screen along Crest Road that would obstruct views. She stated that after agenda packet was distributed, staff added a condition that requires that any trees and shrubs that are planted, do not block the view of the ocean for pedestrians and equestrians traveling along Crest Road. Discussion ensued concerning the added condition with the Commission expressing support for the intent of the condition; but concern that the way the condition is phrased, it may not accomplish the objective. Further discussion ensued concerning the ridge height of the house compared to the street and options for wording the condition that may better achieve the intent of the condition that the views not be blocked from Crest Road. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission stating that the ridge height is at 1338 and the center of the road is at 1335. She provided a brief overview of the proposal stating that the project includes four cisterns for stormwater management, that are designed for the 25 year and up to 100 year storms. Ms. Nicholson offered to answer any questions. Gordon Schaye, 58 Portuguese Bend Road addressed the Planning Commission to ask for an explanation as to how the water will be discharged from the proposed cisterns. M inutes Planning Commission Regular Meeting 08-16-16 Charlie Raine, 4 Pinto Road addressed the Planning Commission in objection to the project expressing concern regarding the size of the project and it's proximity to the fragile landslide area below. Jim Partridge addressed the Planning Commission stating that he just purchased a property below the proposed project. He expressed concern regarding the water that travels through the adjacent storm drains on Crest Road down to the landslide area. Criss Gunderson, Architect addressed the Planning Commission in response to the Planning Commission's discussion regarding the condition to protect the views from Crest Road suggesting that the Commission might consider establishing a data point 3 ft. above Crest Road and projecting a sight line down the highest ridge. •Ms. Nicholson addressed the Planning Commission in response to Dr. Schaye's comments regarding discharge of the water from the cisterns. She explained that cisterns are designed to collect the water from around the site and has surge tanks that can handle the 100 year storm with any excess water going out through the dissipaters and with the water in the tanks being held until the storm passes to be used for irrigation or other measures. In response to Commissioner Kirkpatrick, Ms. Nicholson further explained the discharge process stating that the proposed system will be reviewed by the County Building Dept. for compliance with the requirements for stormwater management. Hearing no further public comments, Chairman Chelf closed the public hearing. He commented that the Planning Commission has diligently reviewed this project and several modifications have been made to the project since it was originally proposed to address the concerns raised. The Planning Commission concurred with Chairman Chelfs comments. Further discussion ensued concerning the language of the condition that the views not be blocked from Crest Road that will achieve the intent of the condition and incorporating Mr. Gunderson's suggestion in the wording of the condition. Following discussion, Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-20 granting approval of applicant's request in Zoning Case No. 902 at 23 Crest Road East as amended to add the following to condition Son page 7 of Resolution: /n order to preserve the sig/Nline of the view from Crest Road, the height of any landscaping planted on the property along the Crest Road roadway easement shall be maintained so as not to exceed three (3) feet from the road elevation. Commissioner Cardenas seconded the motion, which carried by roll call vote without objection. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 909. Request for a Site Plan Review to construct a 630 square foot covered porch with an out -of -grade condition, with a trellis and accessory structures, and a Variance from the requirement to provide a set -aside area for a stable and con -al at 7 Southfield Drive (Lot 4 -SF) Rolling Hills, CA, (Merman). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Commissioner Kirkpatrick recused himself from consideration of this case due to the proximity of his property to the subject property and left the dais. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 909 at 7 Southfield Drive stating that the Planning Commission visited the site earlier in the day. She stated that the applicant proposes a 630 sq. ft. deck of which a portion is out of grade and requires a Variance and that the applicant is also requesting a Variance from the requirement to provide a set -aside area for a stable and corral. She stated that during the site visit it was noticed that there is an existing structure on the side of the driveway that was not shown on the site plan and after discussion, it was determined that it could possibly be a stable but would need to be permitted. Following further research of the Rolling Hills Community Association's records, it was determined that a stable was approved in that location in 1968. She stated that at the field trip, the Planning Commission discussed rather than granting a Variance from the requirement to provide a set -aside area for a stable and corral, would it be possible to work with the existing structure and use the area around it for the stable/corral area. She stated that if the applicant wishes to pursue that option, the applicant will have to request a Variance to locate the stable and corral in the side -yard setback which would have to be readvertised and publicly noticed. Minutes Planning Commission Regular Meeting 08-16-16 Chairman Chelf called for public comment. Criss Gunderson, Architect addressed the Planning Commission to confirm his client's intent to proceed with the project to include a set aside area for the stable and corral in the side -yard setback and provided a site plan showing the proposed set aside area. Charlie Raine, 4 Pinto Road addressed the Planning Commission stating that he has no objections to the project. Carole Hoffman, 3 Hillside Lane addressed the Planning Commission in support of the project given that it now will have a set aside area for a stable and corral. Gregg Kirkpatrick, 11 Southfield Drive addressed the Planning Commission in support of the project in that it will stabilize the area and improve drainage. Following brief discussion, Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 909 at 7 Southfield Drive as modified to eliminate the Variance from the requirement to provide a set -aside area for a stable and corral and include a Variance to locate the set aside area for the stable and corral in the side -yard setback with the standard findings of fact and conditions of approval. Vice Chairman Gray seconded the motion, which carved without objection. The public hearing was continued. Commissioner Kirkpatrick returned to the dais. NEW PUBLIC HEARINGS ZONING CASE NO. 910. Request for a Site Plan Review for room addition and to reconstruct an existing garage, for a swimming pool, new driveway and grading and request for a Variance to exceed the maximum permitted disturbance of the lot in Zoning Case No. 910, at 85 Crest Road East, (Lot 69 C -1 -MS), Rolling Hills, CA (Zee). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chclf recused himself from consideration of this case due to the proximity of his property to the subject property, turned the gavel over to Vice Chairman Gray and left the dais. Vice Chairman Gray introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 910 at 85 Crest Road East. She reviewed the layout and current development on the property stating that the applicant proposes to construct a new swimming pool to replace the existing swimming pool currently located in the front yard area of the property. She stated the applicant also proposes to demolish and reconfigure the existing garage as well as construct a new 20 ft. wide driveway and eliminate the access from the current shared driveway that servers several properties below this property. She stated that the Traffic Commission reviewed and recommended approval of the new proposed driveway apron. She further stated that the proposed driveway goes along the front of the property and also proposes a new parking pad. She stated that grading is proposed at 2,296 cu. yds. with a small amount being exported. Planning Director Schwartz stated that included with the staff report is correspondence from neighboring properties, including one from the resident at 63 Crest Road East expressing concern regarding the visibility from the proposed driveway due to its proximity to the existing driveway as well as the drainage and slope stability; and another expressing concern regarding the look of the area. She further reviewed the other concerns raised by neighboring property owners including the impact of the trash trucks on the new driveway. Ms. Schwartz further reviewed the development standards and stated that the applicant is also requesting a variance for the grading. Vice Chairman Gray called for public comment Alan McGregor, Landscape Architect addressed the Planning Commission to further explain the applicant's request and to briefly address the concerns raised regarding the driveway and drainage. He suggested that the Planning Commission and those expressing concem, drive the existing driveway to see the challenges associated with the existing driveway that led to the new proposed driveway. Minutes Planning Commission Regular Meeting , 08-16-16 Tony Wang, 86 Crest Road East addressed the Planning Commission to ask for clarification on the applicant's request. Mr. McGregor provided clarification. Brad Chelf, 59 Crest Road East addressed the Planning Commission in support of the project. Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's revised request in Zoning Case No. 910 at 85 Crest Road East. The public hearing was continued. Chairman Chelf returned to the dais. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, September 20, 2016 beginning at 7:30 a.m. 85 Crest Road East 3 Poppy Trail (porch addition in setback) ITEMS FROM THE PLANNING COMMISSION None. ITEMS FROM STAFF City Clerk Luce reported - that the proposed dates for the joint meeting between the Planning Commission and City Council are November 1" and 2nd at 6:30 p.m. and asked the Commissioners to let her know their availability for those dates. Planning Director Schwartz reported that Wendy Starks is leaving the City to accept another position in Rancho Santa Margarita. City Manager Cruz reported that the City Council Personnel Committee is interviewing candidates for the current Planning Commission vacancy and will be making a recommendation to the City Council at its August 22"d meeting to fill that vacancy so that the new Commissioner will be in place for the September Planning Commission meeting. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 8:02 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, September 20, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 85 Crest Road East and 3 Poppy Trail (porch addition in setback.) The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, September 20, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, cilividacv Heidi Luce City Clerk Approved, Brad C el Chairman Minutes Planning Commission Regular Meeting 08-16-16 REGULAR MEETING eRages9 s eek INCORPORATED JANUARY 24, 1957 ACTION MEMORANDUM PLANNING COMMISSION TUESDAY, AUGUST 16, 2016 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY OF ROLLING HILLS 6:30 P.M. 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, August 16, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Cardenas, Kirkpatrick, Gray and Chairman Chelf. Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Raymond R. Cruz, City Manager Natalie Karpeles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES A. July 19, 2016, Adjourned Regular Meeting of the Planning Commission ACTION: Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on July 19, 2016 as presented. Vice Chairman Gray seconded the motion, which carried without objection. B. July 19, 2016, Regular Meeting of the Planning Commission Action Memo Planning Commission Meeting Page I of 3 ACTION: Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on July 19, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. 6. RESOLUTIONS A. RESOLUTION NO. 2016-19. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT AND VARIANCE FOR GRADING AND CONSTRUCTION OF A STABLE WITH COVERED PORCHES, CORRAL, AND A RIDING RING, TO ENCROACH WITH THE RIDING RING INTO THE FRONT SETBACK, AND TO EXCEED THE PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 904 AT 34 SADDLEBACK ROAD, (DELGADO). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA) PURSUANT TO SECTION 15303 OF THE CEQA GUIDELINES. ACTION: Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-19 granting approval of the applicant's request in Zoning Case No. 904 at 34 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried without objection. B. RESOLUTION NO. 2016-20. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALLS AND NEW DRIVEWAY; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE AND STABLE WITH LOFT AND CORRAL IN ZONING CASE NO. 902 AT 23 CREST ROAD EAST, (LOT 132A -MS), (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. ACTION: Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-20 granting approval of the applicant's request in Zoning Case No. 902 at 23 Crest Road East as amended to add the following to condition S on page 7 of Resolution: In order to preserve the sightline of the view from Crest Road, the height of any landscaping planted on the property along the Crest Road roadway easement shall be maintained so as not to exceed three (3) feet from the road elevation. Commissioner Cardenas seconded the motion, which carried without objection. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 909. Request for a Site Plan Review to construct a 630 square foot covered porch with an out -of -grade condition, with a trellis and accessory structures, and a Variance from the requirement to provide a set -aside area for a stable and corral at 7 Southfield Drive (Lot 4 -SF) Rolling Hills, CA, (Klerman). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Action Memo Planning Commission Meeting 08-16-16 2 of 3 ACTION: Commissioner Kirkpatrick recused himself from consideration of this case due to the proximity of his property to the subject property and left the dais. Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 909 at 7 Southfield Drive with the standard findings of fact and conditions of approval. Vice Chairman Gray seconded the motion, which carried without objection. Commissioner Kirkpatrick returned to the dais. 8. NEW PUBLIC HEARINGS A. ZONING CASE NO. 910. Request for a Site Plan Review for room addition and to reconstruct an existing garage, for a swimming pool, new driveway and grading and request for a Variance to exceed the maximum permitted disturbance of the lot in Zoning Case No. 910, at 85 Crest Road East, (Lot 69 C -1 -MS), Rolling Hills, CA (Zee). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property, turned the gavel over to Vice Chairman Gray and left the dais. Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's revised request in Zoning Case No. 910 at 85 Crest Road East. The public hearing was continued. Chairman Chelf returned to the dais. 9. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, September 20, 2016 beginning at 7:30 a.m. 85 Crest Road East 3 Poppy Trail (porch addition in setback) 10. ITEMS FROM THE PLANNING COMMISSION None. 11. ITEMS FROM STAFF None. 12. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 8:02 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, September 20, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 85 Crest Road East; 3 Poppy Trail (porch addition in setback) and 10 Pine Tree Lane (Lot Lines Adjustment/grading). The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, September 20, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 08-16-16 3 of 3 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION JULY 19, 2016 FIELD TRIP PRESENT: Chairman Chelf, Commissioners Cardenas, Gray, and Kirkpatrick Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Wendy Starks, Associate Planner A. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,100 square foot residence, with 11,100 square foot basement, 1,540 square feet attached garages, 2,654 square feet covered porches, 864 square foot swimming pool and spa, trellises, a new driveway and an outdoor kitchen and grading for a total of 51,625 cubic yards of dirt, which includes over -excavation and re -compaction, of which 785 cubic yards will be exported; Conditional Use Permits to construct an 800 square foot guest house, and a 1,300 square foot stable with a 792 square foot loft in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Rolling Hills, CA (Hynes). Also present at this field trip were: Tavisha Nicholson, Engineer Anthony Inferrera, Architect Mr. and Mrs. Hynes, Property Owners Mr. and Mrs. Mackenbach, residents 56 Portuguese Bend Road Carmen Schaye, resident 58 Portuguese Bend Road Charles Raine, resident 2 Pinto Road William Hadley, resident 26 Crest Road East Lucy Agid, resident 60 Portuguese Bend Road Brenda Akuma, resident 2 Buckboard Lane Linda Loo, visitor Chairman Chelf called the meeting to order at 7:30 a.m. at 23 Crest Road East. Planning Director Schwartz reviewed the applicant's revised project, advised a letter was received from an attorney representing a collective of residents, and explained that Tavisha Nicholson will present information about how the drainage will be contained at the evening meeting, although the information is included in the staff report for the field trip meeting. Commissioner Gray asked questions regarding cut/fill and export of dirt and asked if the City can require that the County engineers be the reviewing agency 1 for this project. Commissioner Kirkpatrick asked about the cut on the bottom pad and Tavisha Nicholson and Director Schwartz responded to their questions that there is no fill proposed on that pad. In response to Commissioner Chelf, Tavisha Nicholson addressed the key and benching method of grading. Director Schwartz advised that the applicant's soils engineer will be present on -site for the duration of the grading and will prepare daily reports which will be submitted to City's building department engineers for review. In response to Charlie Raine why a dissipater and not a cistern is proposed on the lower pad, Ms. Nicholson stated that is something they can look at if directed to by the Planning Commissioners. Lucy Agid voiced her strong objections to the project. Ms. Nicholson walked the group through the site and in particular pointed out the two new cisterns that will be 4' below finished grade. In response to Mr. Raine, Ms. Nicholson explained that the cisterns would hold 66,000 gallons of water, 33,000 gallons each. Commissioner Gray asked if there are other projects in the City that have cisterns and City Staff explained that the project next door at 29 Crest Road East has a cistern. Charlie Raine asked if the proposed drainage catches all of the run-off from impervious surfaces including roofs and Tavisha Nicholson stated that it does. Discussion ensued about calculations of impervious surface of the proposed project. The group toured the lower pad and Tavisha Nicholson pointed out the proposed structures, the guest house, stable, corral and the dissipater, which has been relocated away from homes below. Tavisha Nicholson pointed out the access to the stable and will be permeable and per zoning code. Hearing no other comments, Chairman Chelf adjourned the public hearing to the evening meeting. B. ZONING CASE NO. 904 -REVISED. Request for a Site Plan Review, a Conditional Use Permit and a Variance for grading and construction of an 1,140 square foot stable with 1,032 square feet of covered porches, 1,950 square foot corral and 5,500 square foot riding ring, to encroach with the riding ring into .the front and side setbacks and to exceed the maximum permitted disturbance of the lot at 34 Saddleback Road (Lot 102- RH) Rolling Hills, CA, (Delgado). Also present at this field trip were: Ms. Eddy Delgado, Property Owner Russ Barto, Architect Mark Walters, construction project manager for property owner Carole Hoffman, resident 3 Hillside Lane Associate Planner Wendy Starks reviewed the applicant's revised project which includes a Variance to locate the 5,500 square foot riding ring in the front yard and in the front setback and advised that disturbance of the lot will increase from 63.3% to 68.8%. Director Schwartz stated that a neighbor inquired about the grading and whether or not a retaining wall is required. Mark Walters explained that a retraining wall is not needed. Some discussion about grading ensued and the group proceeded to 2 the stable where Associate Planner Starks stated the stable is now at least 35' from the guesthouse. Mark Walters and Russ Barto explained the ridgeline is coming down by 1' to 14' in height to accommodate views from the guesthouse. There being no further questions Commissioner Gray made a motion for staff to bring a Resolution of Approval for August, Commissioner Cardenas seconded. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission beginning at 6:30 PM. Respectfully Submitted, Yo •; a Schwartz Pla ng Director Approv, Flo Da e Brad Chelf, Chairman Date 3 MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS JULY 19, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:36 p.m. on Tuesday, July 19, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Cardenas, Kirkpatrick, Gray and Chairman Chelf. Commissioners Absent: None. Others Present: Raymond R. Cruz, City Manager. Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Criss Gunderson, Architect. Tavisha Nicholson, Bolton Engineering. Charlie Raine, 4 Pinto Road. Carole Hoffman, 3 Hillside Lane. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES June 21, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on June 21, 2016 as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. " June 21, 2016, Regular Meeting of the Planning Commission Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on June 21, 2016 as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. RESOLUTIONS r RESOLUTION NO. 2016-17. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A SWIMMING POOL, SPA AND POOL EQUIPMENT, AND A VARIANCE TO EXCEED 2.5' HIGH AVERAGE FOR ASSOCIATED WALLS IN ZONING CASE NO. 906 AT 27 CREST ROAD WEST, (LOT 174 -B -MS), ROLLING HILLS, CA (GOLDENBERG). IT HAS BEEN DETERMINED THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES. Chairman Chelf introduced the item and asked for stafFs comments. Associate Planner Starks briefly reviewed the applicant's request stating that last month the Planning Commission visited the proposed project in the field and following the public hearing, directed staff to prepare a Resolution granting approval of the applicant's request. Minutes Planning Commission Regular Meeting 07-19-16 Chairman Chelf called for public comment. Hearing none, he asked for comments from the members of the Planning Commission. Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-17 granting approval of the applicant's request in Zoning Case No. 906 at 27 Crest Road West. Commissioner Cardenas seconded the motion, which carried without objection and with Commissioner Kirkpatrick abstaining due to an excused absence from last month's meeting when this project was discussed. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 895 -REVISED. Request for a Site Plan Review to construct a new 5,270 square foot single family residence, 848 square foot garage, 6,000 square foot basement, swimming pool, several not to exceed 5' high retaining walls, a new driveway and grading of 8,946 cubic yards of dirt which includes excavation from basement and pool; Variances are requested to encroach with the residence, retaining walls and basement light wells into setbacks, to locate the set aside area for a future stable and portion of the corral, the swimming pool and pool equipment in front yard and a portion of the corral within front setback, to exceed the maximum permitted total lot coverage and disturbed area of the lot, to construct retaining walls that do not average out to 2.5' in height, exceed the maximum permitted coverage with a driveway of the front setback and to export dirt off site, in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). AND CONSIDERATION OF A RESOLUTION OF APPROVAL RESOLUTION NO. 2016-18. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE, GARAGE AND A BASEMENT, SWIMMING POOL, VARIOUS OUTDOOR AMENITIES AND VARIOUS RETAINING WALLS, A NEW DRIVEWAY AND GRADING; REQUEST FOR VARIANCES TO ENCROACH WITH THE RESIDENCE, BASEMENT, LIGHT WELLS AND SEVERAL WALLS INTO SETBACKS, OF WHICH SOME DO NOT AVERAGE OUT TO 2.5' IN HEIGHT, TO LOCATE THE POOL, POOL EQUIPMNENT AND FUTURE STABLE AND CORRAL IN FRONT YARD AREA, TO EXCEED THE MAXIMUM PERMITTED TOTAL LOT COVERAGE AND DISTURBED AREA, TO EXCEED THE MAXIMUM PERMITTED COVERAGE OF FRONT SETBACK WITH THE DRIVEWAY AND TO EXPORT DIRT IN ZONING CASE NO. 895, AT 10 BOWIE ROAD, (LOT 4- CRA), ROLLING HILLS, CA (PANG JUI YIU). IT HAS BEEN DETERMINED THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's revised request stating that since the last meeting, the applicant has revised the request in response to comments and suggestions from the Planning Commission and as such, the project has been readvertised for public hearing. She further stated that based on direction from the Planning Commission, staff has prepared a Resolution granting approval of the applicant's revised request for the Planning Commission's consideration upon the conclusion of the public hearing. She stated that the changes from the original application include reducing the house size by almost 1,000 sq. ft.; lowering the house by 5-6 ft.; and variances requested to export 8,360 cu. yds. of soil and to locate the pool equipment in the front yard area of the lot. Ms. Schwartz stated that since the last meeting a letter was received from the residents at 19 Bowie Road expressing objection to the project and that letter is included with the staff report. In response to Vice Chairman Gray, Ms. Schwartz stated that the applicant will be required to submit a landscaping plan to staff as a part of the grading permit application. Vice Chairman Gray commented that doing so may address the concerns raised in the letter. Chairman Chelf called for public comment. Criss Gunderson addressed the Planning Commission to further explain the revisions that were made in response to the concerns raised by the neighbors and the Planning Commission. Commissioner Kirkpatrick commented that he reviewed the previous staff report and listened to the audio record of this previous meeting and is prepared to act on this matter. Minutes Planning Commission Regular Meeting 07-19-16 Following brief discussion, Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-18 granting approval of the applicant's request in Zoning Case No. 895 -REVISED at 10 Bowie Road. Commissioner Cardenas seconded the motion, which carried without objection. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,100 square foot residence, with 11,100 square foot basement, 1,540 square feet attached garages, 2,654 square feet covered porches, 864 square foot swimming pool and spa, trellises, a new driveway and an outdoor kitchen and grading for a total of 51,625 cubic yards of dirt, which includes over -excavation and re -compaction, of which 785 cubic yards will be exported; Conditional Use Permits to construct an 800 square foot guest house, and a 1,300 square foot stable with a 792 square foot loft; in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A - MS), Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request stating that there have been several public hearing, including a site visit in the Planning Commission's review of this project. She stated that the request was modified in response to recommendation and suggestions from the Planning Commission to address the concems raised previously and there was an additional site visit earlier today. She stated that there are no variances requested with this application. She further stated that concern has been previously raised regarding drainage because this property is adjacent to the geotechnically hazardous area of the City. She further reviewed the concerns raised regarding drainage stating that the City's Drainage Engineer was present at a previous meeting to further explain the drainage requirements and how the proposed drainage plan will work. She stated that included with the staff report is an additional report form Bolton Engineering which further explains the proposed drainage plan. She commented that as of earlier today, the applicant has submitted a drainage plan, which proposes additional cisterns to capture the water from the impervious surfaces on the lower pad as well. She stated that included with the staff report is letter from an attorney representing the residents below the proposed development; and a second letter received today from the applicant's attorney has been placed on the dais. Ms. Schwartz further reviewed the proposed grading stating that the bedrock ranges from 3 ft. to 6 ft. below the natural grade. She stated that based on previous discussion if the project is approved, the Planning Commission may suggest as a condition of approval that the plans be submitted to Los Angeles County for plan check rather than the City's other consulting building and safety officials. Chairman Chelf called for public comment. Tavisha Nicholson addressed the Planning Commission to further review the modifications to the project including the size of the house, the reduced grading and the revised drainage plan which includes additional cisterns on the lower pad. She further reviewed and explained the hydrology stating that the cisterns are designed for the 25 year storm. Discussion ensued concerning the drainage plan and the proposed cisterns and the location of the septic system. In response to Chairman Chclf, Ms. Nicholson explained how the cisterns work. Charlie Raine, 4 Pinto Road addressed the Planning Commission to express concern regarding the drainage and its impact on the properties below in the landslide area. He expressed further concern regarding the size of the house and the amount of hardscape. He further suggested that there be an independent review of the hydrology study. Carole Hoffman, 3 Hillside Lane addressed the Planning Commission to express concern regarding the size of the proposed house and the impact the project, including the septic system will have on the properties below. Discussion ensued concerning the drainage plan and the revisions that were made to the applicant's request. The Planning Commission expressed appreciation to the applicant for their efforts in revising the project to address the concerns raised. Following discussion, Vice Chairman Gray moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 902 at 23 Crest Road East with the standard findings of fact and conditions of approval plus a condition that the County of Los Angeles be engaged to provide building and safety related services for this project. Commissioner Kirkpatrick seconded the motion, which carried without objection. Minutes Planning Commission Regular Meeting 07-19-16 • 3 Minutes Planning Commission Regular Meeting 07-19-16 ZONING CASE NO. 904 -REVISED. Request for a Site Plan Review, a Conditional Use Permit and a Variance for grading and construction of an 1,140 square foot stable with 1,032 square feet of covered porches, 1,950 square foot corral and 5,500 square foot riding ring, to encroach with the riding ring into the front and side setbacks and to exceed the maximum permitted disturbance of the lot at 34 Saddleback Road (Lot 102-RH) Rolling Hills, CA, (Delgado). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines. Associate Planner Starks reviewed the applicant's request and reported that at the field trip earlier in the day, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 904 -REVISED at 34 Saddleback Road with the standard findings of fact and conditions of approval for the Planning Commission's consideration at its next meeting. Chairman Chelf called for public comments. Carole Hoffman, 3 Hillside Lane addressed the Planning Commission in support of the project. NEW PUBLIC HEARINGS None. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, August 16, 2016 beginning at 7:30 a.m. 7 Southfield (deck) 10 Pine Tree Lane (Lot Lines Adjustment/grading) 10 Middleridge Lane South (reconfiguration of driveways) ITEMS FROM THE PLANNING COMMISSION None. ITEMS FROM STAFF None. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 7:49 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, August 16, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 7 Southfield (deck); 10 Pine Tree Lane (Lot Lines Adjustment/grading) and 10 Middleridge Lane South (reconfiguration of driveways). The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, August 16, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk REGULAR MEETING INCORPORATED JANUARY 24, 1957 ACTION MEMORANDUM PLANNING COMMISSION TUESDAY, JULY 19, 2016 1. CALL MEETING TO ORDER NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY OF ROLLING HILLS 6:30 P.M. A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:36 p.m. on Tuesday, July 19, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Cardenas, Kirkpatrick, Gray and Chairman Chelf. Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Criss Gunderson, Architect. Tavisha Nicholson, Bolton Engineering. Charlie Raine, 4 Pinto Road. Carole Hoffman, 3 Hillside Lane. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES A. June 21, 2016, Adjourned Regular Meeting of the Planning Commission Action Memo Planning Commission Meeting Page I of 4 ACTION: Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on June 21, 2016 as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. B. June 21, 2016, Regular Meeting of the Planning Commission ACTION: Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on June 21, 2016 as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. 6. RESOLUTIONS A. RESOLUTION NO. 2016-17. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A SWIMMING POOL, SPA AND POOL EQUIPMENT, AND A VARIANCE TO EXCEED 2.5' HIGH AVERAGE FOR ASSOCIATED WALLS IN ZONING CASE NO. 906 AT 27 CREST ROAD WEST, (LOT 174 -B -MS), ROLLING HILLS, CA (GOLDENBERG). IT HAS BEEN DETERMINED THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES. ACTION: Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-17 granting approval of the applicant's request in Zoning Case No. 906 at 27 Crest Road West. Commissioner Cardenas seconded the motion, which carried without objection and with Commissioner Kirkpatrick abstaining. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 895 -REVISED. Request for a Site Plan Review to construct a new 5,270 square foot single family residence, 848 square foot garage, 6,000 square foot basement, swimming pool, several not to exceed 5' high retaining walls, a new driveway and grading of 8,946 cubic yards of dirt which includes excavation from basement and pool; Variances are requested to encroach with the residence, retaining walls and basement light wells into setbacks, to locate the set aside area for a future stable and portion of the corral, the swimming pool and pool equipment in front yard and a portion of the corral within front setback, to exceed the maximum permitted total lot coverage and disturbed area of the lot, to construct retaining walls that do not average out to 2.5' in height, exceed the maximum permitted coverage with a driveway of the front setback and to export dirt off site, in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). AND CONSIDERATION OF A RESOLUTION OF APPROVAL RESOLUTION NO. 2016-18. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR CONSTRUCTION OF A NEW SINGLE FAMILY RESIDENCE, GARAGE AND A BASEMENT, SWIMMING POOL, VARIOUS OUTDOOR AMENITIES AND VARIOUS RETAINING WALLS, A NEW DRIVEWAY AND Action Memo Planning Commission Meeting 07-19-16 2 of 4 GRADING; REQUEST FOR VARIANCES TO ENCROACH WITH THE RESIDENCE, BASEMENT, LIGHT WELLS AND SEVERAL WALLS INTO SETBACKS, OF WHICH SOME DO NOT AVERAGE OUT TO 2.5' IN HEIGHT, TO LOCATE THE POOL, POOL EQUIPMNENT AND FUTURE STABLE AND CORRAL IN FRONT YARD AREA, TO EXCEED THE MAXIMUM PERMITTED TOTAL LOT COVERAGE AND DISTURBED AREA, TO EXCEED THE MAXIMUM PERMITTED COVERAGE OF FRONT SETBACK WITH THE DRIVEWAY AND TO EXPORT DIRT IN ZONING CASE NO. 895, AT 10 BOWIE ROAD, (LOT 4-CRA), ROLLING HILLS, CA (PANG JUI YIU). IT HAS BEEN DETERMINED THAT THE PROJECT IS CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES. ACTION: Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-18 granting approval of the applicant's request in Zoning Case No. 895 -REVISED at 10 Bowie Road. Commissioner Cardenas seconded the motion, which carried without objection. B. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,100 square foot residence, with 11,100 square foot basement, 1,540 square feet attached garages, 2,654 square feet covered porches, 864 square foot swimming pool and spa, trellises, a new driveway and an outdoor kitchen and grading for a total of 51,625 cubic yards of dirt, which includes over -excavation and re -compaction, of which 785 cubic yards will be exported; Conditional Use Permits to construct an 800 square foot guest house, and a 1,300 square foot stable with a 792 square foot loft; in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Vice Chairman Gray moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 902 at 23 Crest Road East with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion, which carried without objection. C. ZONING CASE NO. 904 -REVISED. Request for a Site Plan Review, a Conditional Use Permit and a Variance for grading and construction of an 1,140 square foot stable with 1,032 square feet of covered porches, 1,950 square foot corral and 5,500 square foot riding ring, to encroach with the riding ring into the front and side setbacks and to exceed the maximum permitted disturbance of the lot at 34 Saddleback Road (Lot 102-RH) Rolling Hills, CA, (Delgado). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines. ACTION: Associate Planner Starks reported that at the field trip earlier in the day, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 904 -REVISED at 34 Saddleback Road with the standard findings of fact and conditions of approval for the Planning Commission's consideration at its next meeting. Action Memo Planning Commission Meeting 07-19-16 3 of 4 8. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, August 16, 2016 beginning at 7:30 a.m. 7 Southfield (deck) 10 Pine Tree Lane (Lot Lines Adjustment/grading) 10 Middleridge Lane South (reconfiguration of driveways) 9. ITEMS FROM STAFF None. 10. ITEMS FROM THE PLANNING COMMISSION None. 11. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 7:49 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, August 16, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 7 Southfield (deck); 10 Pine Tree Lane (Lot Lines -Adjustment/grading) and 10 Middleridge Lane South (reconfiguration of driveways). The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, August 16, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 07-19-16 4 of 4 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION JUNE 21, 2016 FIELD TRIP PRESENT: Chairman Chelf, Commissioners Cardenas, Gray, and Smith Commissioner Kirkpatrick absent and excused Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Wendy Starks, Associate Planner A. ZONING CASE NO. 906, Request for a Site Plan Review for grading and a 1,375 square foot pool/spa, pool equipment, and a Variance to exceed 2.5' high average for associated retaining walls at 27 Crest Road West (Lot 174 -B -MS) Rolling Hills, CA, (Goldenberg). Also present at this field trip were: Jim Aichele, resident 14 Crest Road West Leah Mirsch, resident 4 Cinchring Road Thomas Dobos, Architect Chairman Chelf called the meeting to order at 7:36 a.m. at 27 Crest Road West. Planning Director Schwartz reviewed the applicant's request for approval of a 1,375 square foot pool/spa with associated walls, fire pit, wall for master bathroom courtyard, and pool equipment enclosure. Following brief discussion and there being no objections, the Commissioners requested that staff draft a Resolution of Approval. Commissioner Smith joined the group and was toured through the project. In response to Commissioner Smith regarding the location of future stable, corral and access to it, Mr. Dobos pointed out the location and access, which is to the east of the tennis court. Commissioner Smith voiced no objections to the previous motion to approve. B. ZONING CASE NO. 904, Request for a Site Plan Review and a Conditional Use Permit to construct a 976 square foot stable with 767 square feet of covered porches, and a maximum 5' high retaining wall, and grading at 34 Saddleback Road (Lot 102-RH) Rolling Hills, CA, (Delgado). Also present at this field trip were: Ms. Eddy Delgado, Property Owner Richard Gastelun, representative for Russ Barto, Architect 1 Mark Walters, construction project manager for property owner Dr. Ralph Black, resident 36 Saddleback Road Leah Mirsch, resident 4 Cinchring Road Jim Aichele, resident 14 Crest Road West Associate Planner Wendy Starks reviewed the applicant's proposed project for a 976 square foot stable with 767 square feet of porches adjacent to the existing riding ring. Ms. Starks explained that the Planning Department visited the site last week to preview the staking and realized that as it is staked there is not 35' distance between the guesthouse and the proposed stable. The applicant then subsequently requested a Variance from the 35' use separation requirement that was submitted to the Planning Department after the agenda and staff reports were completed. Discussion ensued about the location of the stable and the subsequent request for a variance. Commissioners provided suggestions for various alternatives that would remove the need for a Variance that included: moving the stable closer to the equestrian trail which would require more grading and a retaining wall at the trail, reducing the portion of the porch that encroaches, shifting the stable closer to the riding ring, or allowing the variance and the stable as is currently proposed. Commissioners voiced concerns about the variance as to recollection of staff, one of this nature has not been requested before and alternatives are available to _negate the need for a .Variance. Following further discussion Commissioners suggested that the applicant consider the alternatives for discussion when the Planning Commission reconvenes in the evening meeting. Dr. Black inquired about the 2 utility poles between 34 Saddleback and the neighboring property and Ms. Delgado stated that one of the poles will be removed with the cost shared between her and her neighbor. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission beginning at 6:30 PM. Respectfully Submitted, Y6lanta Schwartz lanning Director Appro ; Date elf, 'Shairman Date 2 MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS JUNE 21, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:33 p.m. on Tuesday, June 21, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Smith and Chairman Chelf. Commissioner Kirkpatrick (excused). Yolanta Schwartz, Planning Director. Natalie Karpcles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Lauren Shamg, 5 Pine Tree Lane. Criss Gunderson, Architect. Ross Smith, 4 Bowie Road. V'Etta Virtue, 4 Maverick Lane. Tavisha Nicholson, Bolton Engineering. Charlie Raine, 4 Pinto Road. Carmen Schaye, 58 Portuguese Bend Road. Tom, Hynes, 23 Crest Road East (property owner). Edddy Delgado, 38 Saddleback Road. Carole Hoffman, 3 Hillside Lane. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES May 17, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Smith moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on May 17, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. May 17, 2016, Regular Meeting of the Planning Commission Commissioner Smith moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on May 17, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. REORGANIZATION CONSIDERATION OF REORGANIZATION OF THE PLANNING COMMISSION The Planning Commission continued this matter to a future meeting. CONSIDERATION OF REORGANIZATION OF THE COMMITTEE ON TREES AND VIEWS The Planning Commission continued this matter to a future meeting. Minutes Planning Commission Regular Meeting 06-21-16 REQUEST FOR TIME EXTENSION REQUEST FOR TIME EXTENSION TO COMMENCE WORK IN ZONING CASE NO. 863, 38 PORTUGUESE BEND ROAD. Commissioner Smith rccused herself from consideration of this case due to the proximity of her property to the subject property and left the dais. Chairman Chelf introduced this item and asked for staff's comments. Planning Director Schwartz, stated the applicant in Zoning Case No. 863 at 38 Portuguese Bend Road submitted a request for a two-year time extension to commence construction on the project. Following brief discussion, Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-16 granting two-year time extension to commence construction in Zoning Case No. 863 at 38 Portuguese Bend Road. Commissioner Cardenas seconded the motion, which carried without objection. Commissioner Smith returned to the dais. RESOLUTIONS RESOLUTION NO. 2016-15. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH A BASEMENT, DETACHED GARAGES, COVERED PORCHES, STABLE, SWIMMING POOL WITH A SPA, RETAINING WALLS, NEW DRIVEWAY; A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, DETACHED GARAGES, AND STABLE WITH LOFT; AND VARIANCES TO EXCEED MAXIMUM PERMITTED AVERAGE HEIGHT OF RETAINING WALLS AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 901 AT 5 PINE TREE LANE, (LOT 94-RH), (SHARNG). Chairman Chelf introduced this item and asked for stales comments. Planning Director Schwartz briefly reviewed the applicant's request in Zoning Case No. 901 at 5 Pine Tree Lane stating that at its last meeting, the Planning Commission directed staff to prepare a Resolution approving this project and that resolution is presented for consideration with the standard findings of fact and conditions of approval as well as certain conditions specific to this project. She noted that the proposed driveway was reviewed by the Traffic Commission and recommended for approval but the applicant has since revised the driveway location to address concerns raised Shc reviewed the new driveway configuration stating that it will be moved 20 ft. to the North so that the Pine trees can be retained. She stated that this change will be reviewed by the Traffic Commission at its July meeting and the resolution contains a condition that the driveway is subject to Traffic Commission review and approval. Shc stated that today, an e-mail was received from the new property owner at 3 fine Tree Lane requesting that that the Planning Commission defer its decision on this matter to give him an opportunity to review the plans. Discussion ensued concerning this request and it was noted that there are no specific objection presented in the correspondence. Chairman Chelf called for public comments. Lauren Sharng, 5 Pine Tree Lane addressed the Planning Commission regarding the request to defer stating that she met the new owners at the RHCA office recently and offered to show them the plans and review the project. She stated that the new owners were aware of the project when they purchased the property and requested that the decision not be deferred. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain the revised driveway configuration. Following brief discussion, Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-15 granting approval of the applicant's request in Zoning Case No. 901 at 5 Pine Tree Lane. Commissioner Smith seconded the motion, which carried without objection. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 895 -REVISED. Request for a Site Plan Review to construct a new 5,270 square foot single family residence, 848 square foot garage, 6,000 square foot basement, swimming pool. several not to exceed 5' high retaining walls, a new driveway and grading of 8,500 cubic yards of dirt which includes excavation from basement and pool; Variances arc M inutes Planning Commission Regular Meeting 06-21-16 requested to encroach with the residence into the rear setback, to locate the set aside arca for a future stable and portion of the corral in front yard and a portion of the corral within front setback, to exceed the maximum permitted total lot coverage and disturbed area of the lot, to encroach with retaining walls and basement light wells into setbacks, to construct retaining walls that do not average out to 2.5' in height, to exceed the maximum permitted coverage with a driveway of the front setback and to export the dirt off site, in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf introduced this item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's revised request stating that the revisions were made based on the concerns raised by the Planning Commission and neighbors when the project was previously considered regarding the size of the house, the grading, and the amount of fill, thc driveway and the walls. She reviewed the revisions stating that the size of the house was reduced from 6,269 sq. ft. to 5,270 sq. ft. resulting in less encroachment into the yard setback; the number of lightwells was reduced; the pad was lowered by 5-6 ft.; the size of the building pad was reduced and the retaining walls were revised and reduced. She stated that today, the applicant's representative submitted further revisions to the pool and the location of the pool equipment based on concerns raised by a neighbor. She stated that by moving the pool, it is now in front of the leading edge of the house, which requires a variance and will have to be noticed and advertised as such. She noted that the grading quantities also changed. She further provided an overview of the applicant's request including the grading, disturbance and variances requested. She stated that the driveway approach was reviewed by the Traffic Commission and recommended for approval. In response to Commissioner Cardenas regarding the size of the building pad getting smaller, Planning Director Schwartz stated that it was a result of the pad being lowered and there being less fill. Chairman Chelf called for public comment. Criss Gunderson, Architect addressed the Planning Commission to further explain the changes that were made to the project stating that in addition to addressing thc concerns raised by the Planning Commission, he met with several neighbors to hear their concerns and the revisions were based on those concerns as well. With regard to moving the pool and thc pool equipment, he stated that change was in response to concern raised by a neighbor regarding noise the pool equipment and the pool itself. Chairman Chelf expressed his appreciation to Mr. Gunderson for his responsiveness to the concerns raised. Ross Smith. 4 Bowie Road addressed the Planning Commission stating that he and other neighbors met with Mr. Gunderson to express their concerns regarding the project and the revised plans were reviewed by neighbors. He stated that overall they are happy with what has been achieved so far. He commented that Mr. Gunderson also agreed to landscape the area between his property and the subject property. V'Etta Virtue, 4 Maverick Lane addressed the Planning Commission to express concern regarding the soil stability in thc arca. Chairman Chelf asked the Planning Commissioners if they feel a second field trip is necessary. Vice Chairman Gray commented that his concerns have been addressed and he does not feel it is necessary to visit the site again. Commissioner Cardenas concurred. Commission Smith commented that she would like to see the project. In response to Chairman Chclf regarding thc concern raised by Mrs. Virtue, Mr. Gunderson stated that the soils and geology reports have been done and there were issues of concern. Discussion ensued concerning the grading and the fill. Mr. Gunderson commented that there is no fill on the northerly slopes. Following discussion, Vice Chairman Gray moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 895 -REVISED at 10 Bowie Road with the standard findings of fact and conditions of approval. Commissioner Cardenas seconded the motion. Planning Director Schwartz commented that based on the latest revisions made, the request for variance will be re-noticed/advertiscd and it will come back before the Planning Minutes Planning Commission Regular Meeting 06-21-16 -3 Commission as a public hearing with a resolution of approval for consideration. Following brief discussion, the motion carried with Commissioner Smith opposed. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,100 square foot residence, with 11,100 square foot basement, 1,540 square feet attached garages, 2,654 square feet covered porches, 864 square foot swimming pool and spa. trellises, driveway and an outdoor kitchen and grading for a total of 63,250 cubic yards of dirt, which includes over - excavation and re -compaction; Conditional Use Permits to construct an 800 square foot guest house, and a 1,300 square foot stable with a 792 square foot loft; in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chclf introduced the item and asked for stafrs comments. Planning Director Schwartz reviewed the applicant's request stating that the Planning Cotmission visited the site and held a public hearing in May. She stated at the last meeting, the Planning Commission expressed concern regarding the size of the house, the configuration of the lower pad, and the tennis court and thc amount of fill required for the tennis court and neighboring resident expressed concern regarding the grading and drainage and the impact the development will have on the properties below in the Flying Triangle landslide arca. She further stated that in response to the concerns regarding drainage, the County Engineer was present at the last meeting to address the drainage questions and thc applicant has prepared a hydrology study that was deemed adequate for this project by Willdan Engineering. She stated that in response to the concerns raised previously, the applicant has revised the project in several aspects. She reviewed the revisions. which include reducing the size of the house and basement to 11,100 sq. ft.; relocating the driveway 20 ft. to the cast and 4 ft. south to lessen the impact of the driveway; modifying the garages; reducing the size of the pool; removing some of the parking pads and outdoor amenities and eliminating the tennis court. Shc stated that a 1,300 sq. ft. stable and 800 sq. 11. guesthouse arc now proposed on the lower pad instead of the tennis court. She further reviewed the grading for the lower pad noting that the amount of cut and fill has been revised. She stated that as recommended by the Planning Commission, the applicant is proposing cisterns to handle the water rather than the infiltration unit previously proposed. She further reviewed thc proposed drainage. She stated that the revised driveway apron will be presented to the Traffic Commission for consideration at its July meeting. She further reviewed the grading, which is proposed at 63,250 cu. yds. with 19,000 cu. yds. of overexcavation and 19.500 cu. yds. of recompaction. She stated that no variances arc requested with this application since the tennis court was eliminated and the driveway was reconfigured. She further reviewed the coverage and grading percentages which arc all below the Code requirements. Brief discussion ensued concerning the proposed cisterns. Chairman Chclf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain how the cisterns were designed to work stating that all of the water from the upper area will be going the cisterns and discharged into the outlet structure. Further discussion ensued concerning the proposed drainage plan. Ms. Nicholson further explained the other revisions that were made to the project stating that all of the variances were eliminated. Charlie Raine, 4 Pinto Road addressed the Planning Commission to express concern that the drainage and grading associated with this project will affect the stability of the properties below. He reviewed a map/atrial image of the area showing the canyons and neighboring properties, pointing out the canyons that flank property. He further commented that he believes the hydrology report should be further reviewed. Carmen Schaye, 58 Portuguese Bend Road addressed the Planning Commission to express concern regarding the stability of property and the size of the house. She expressed further concern regarding the drainage from the property and its affect on the properties below. Tom Hynes, Property Owner addressed the Planning Commission stating that this property has been in family many years and they should be able to develop it as long as the applicable laws and engineer's recommendations arc followed. Minutes Planning Commission Regular Meeting 06-21-16 Commissioner Cardenas commented that he believes a site visit should be scheduled. Commissioner Smith expressed concern regarding the large amount of cut and fill and the stability of' the area. Vice Chairman Gray commented that he is pleased with the addition of the cistcms for water retention and also expressed concern regarding the amount of fill on the lower pad and suggested that maybe the guesthouse could be lowered to reduce the fill. Chairman Chelf expressed appreciation to the applicant for the efforts that have been made in attempt to address the concerns raised. He suggested the applicant provide an explanation of the water retention system and how it affects the outflow. Commissioner Cardenas suggested that the applicant provide more information regarding the affect the cisterns have on the amount of water coming off the developed property as compared to the undeveloped site. In response to Commissioner Smith, Mr. Hynes explained the history behind his family's purchase of the property and stated that it was simply due to personal family reasons that the property was not developed. Following staffs presentation, public testimony and discussion, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's revised request in Zoning Case No. 902 at 23 Crest Road East. The public hearing was continued. ZONING CASE NO. 904, Request for a Site Plan Review and a Conditional Use Permit to construct a 976 square foot stable with 767 square feet of covered porches, and a maximum 5' high retaining wall, and grading at 34 Saddleback Road (Lot 102-RH) Rolling Hills, CA, (Delgado). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Associate Planner Starks reviewed the applicant's request and stated that the Planning Commission visited the site earlier in the day. She stated that grading is proposed at 250 cu. yds. of cut and 250 cu. yds. of fill. She stated that as staff was reviewing the staking, it was realized that there wasn't the required 35 ft. distance between thc guesthouse and the stable so the applicant will need to request a Variance if they wish to leave it as currently proposed and the project will have to be renoticed/advertised. She reviewed the coverage percentages stating that the structural lot coverage is 9.7%, total lot coverage is 22.9% and disturbance is 63%. She further stated that since the field trip staff received a letter from a neighbor regarding a utility pole noting that the applicant will be required to underground the utilities to the structure, but there will be no requirement that the pole be removed. In response to Commissioner Cardenas, Planning Director Schwartz stated that the Zoning Ordinance requires undcrgrounding to the structure under consideration, but does not require that the pole be removed because other property owners may be receiving service form the pole. Chairman Chclf called for public comment. Eddy Delgado addressed thc Planning Commission stating that she is working with her contractors to determine the best way to address the concerns raised during the field trip but it is proving to be a challenge because either the trail or the riding arena will be impacted. Ms. Delgado expressed frustration over the challenges she's faced attempting to construct this stable. Discussion ensued concerning options for addressing the concerns raised. It was suggested that applicant consider locating thc stable where the arena is proposed, the corral where stable is proposed and requesting a variance to locate the riding area in the front yard area. Carole Hoffman, 3 Hillside Lane addressed the Planning Commission suggesting that the barn be re- located to an area with more open space around it to provide the best utilization for equestrian uses. Following staff's presentation, public testimony and discussion, the members of the Planning Commission asked the applicant to submit revised plans to address the Planning Commission's concerns regarding the project. The public hearing was continued. ZONING CASE NO. 906, Request for a Site Plan Review for grading and a 1,375 square foot pool/spa, pool equipment, and a Variance to exceed 2.5' high average for associated retaining walls at 27 Crest Road West (Lot 174 -13 -MS) Rolling Hills, CA, (Goldenberg). The project has Minutes Planning Commission Regular Meeting 06-21-16 been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines. Chairman Chelf introduced the item and asked for stab's comments. Planning Director Schwartz reported that at the field trip earlier in the day, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 906 at 27 Crest Road West with the standard findings of fact and conditions of approval which will be presented to the Planning Commission for consideration at its July meeting. Chairman Chelf called for public comment. Hearing none, he closed the public hearing. NEW PUBLIC HEARINGS None. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday. July 19, 2016 beginning at 7:30 a.m. 7 Ringbit Rd. E (tentative) 23 Crest Rd. East 10 Pine Tree Lane (Lot Line Adjustment) 2950 Palos Verdes Drive North - slope repair ITEMS FROM THE PLANNING COMMISSION Commissioner Smith expressed her appreciation to the other Planning Commissioners and stated that she has enjoyed working with them and serving on the Planning Commission. Chairman Chelf thanked Commissioner Smith for her years of service stating at he appreciates the balance she brought to the Planning Commission. ITEMS FROM STAFF Topics and dates for joint meeting between the Planning Commission and City Council. Planning Director Schwartz reviewed potential dates and topics for the joint meeting between the . 'Planning Commission and City Council. Recognizing that the August dates were not convenient for everyone, stall was asked to look for dates in September for the meeting. • ADJOURNMENT Hearing no further business before the Commission, Chairman Chclf adjourned the meeting at 8:31 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, July 19, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 7 Ringbit Road East; 23 Crest Road East; 10 Pine Tree Lane and 2950 Palos Verdes Drive North. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, July 19, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road. Rolling Hills, California. Respectfully submitted, 4frtha to.) Heidi Luce City Clerk Approved, Bra CI) C irman Minutes Planning Commission Regular Meeting 06-21-16 -6- REGULAR MEETING eV Ram qeek INCORPORATED JANUARY 24, 1957 ACTION MEMORANDUM PLANNING COMMISSION TUESDAY, JUNE 21, 2016 1. CALL MEETING TO ORDER NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY OF ROLLING HILLS 6:30 P.M. A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:33 p.m. on Tuesday, June 21, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Smith and Chairman Chelf. Commissioner Kirkpatrick (excused). Yolanta Schwartz, Planning Director. • Natalie Karpeles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Lauren Shamg, 5 Pine Tree Lane. Criss Gunderson, Architect. Ross Smith, 4 Bowie Road. V'Etta Virtue, 4 Maverick Lane. Tavisha Nicholson, Bolton Engineering. Charlie Raine, 4 Pinto Road. Carmen Schaye, 58 Portuguese Bend Road. Tom, Hynes, 23 Crest Road East (property owner). Edie Delgado, 38 Saddleback Road. Carole Hoffman, 3 Hillside Lane. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. Action Memo Planning Commission Meeting Page I of 4 • • N o f i did, +nip Ft (bowie. -mt, asked -Far a, resol eon v 5. APPROVAL OF MINUTES A. May 17, 2016, Adjourned Regular Meeting of the Planning Commission ACTION: Commissioner Smith moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on May 17, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. B. May 17, 2016, Regular Meeting of the Planning Commission ACTION: Commissioner Smith moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on May 17, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. 6. REORGANIZATION A. CONSIDERATION OF REORGANIZATION OF THE PLANNING COMMISSION ACTION: The Planning Commission continued this matter to a future meeting. B. CONSIDERATION OF REORGANIZATION OF THE COMMITTEE ON TREES AND VIEWS ACTION: The Planning Commission continued this matter to a future meeting. 7. REQUEST FOR TIME EXTENSION A. REQUEST FOR TIME EXTENSION TO COMMENCE WORK IN ZONING CASE NO. 863, 38 PORTUGUESE BEND ROAD. ACTION: Commissioner Smith recused herself from consideration of this case clue to the proximity of her property to the subject property and left the dais. Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-16 granting two-year time extension to commence construction in Zoning Case No. 863 at 38 Portuguese Bend Road. Commissioner Cardenas seconded the motion, which carried without objection. Commissioner Smith returned to the dais. 8. RESOLUTIONS A. RESOLUTION NO. 2016-15. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW, FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH A BASEMENT, DETACHED GARAGES, COVERED PORCHES, STABLE, SWIMMING POOL WITH A SPA, RETAINING WALLS, NEW DRIVEWAY; A CONDITIONAL USE PERMIT TO CONSTRUCT A GUEST HOUSE, DETACHED GARAGES, AND STABLE WITH LOFT; AND VARIANCES TO EXCEED MAXIMUM PERMITTED AVERAGE HEIGHT OF RETAINING WALLS AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 901 AT 5 PINE TREE LANE, (LOT 94-RH), (SHARNG). Action Memo Planning Commission Meeting 06-21-16 2 of 4 ACTION: Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-15 granting approval of the applicant's request in Zoning Case No. 901 at 5 Pine Tree Lane. Commissioner Smith seconded the motion, which carried without objection. 9. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 895 -REVISED. Request for a Site Plan Review to construct a new 5,270 square foot single family residence, 848 square foot garage, 6,000 square foot basement, swimming pool, several not to exceed 5' high retaining walls, a new driveway and grading of 8,500 cubic yards of dirt which includes excavation from basement and pool; Variances are requested to encroach with the residence into the rear setback, to locate the set aside area for a future stable and portion of the corral in front yard and a portion of the corral within front setback, to exceed the maximum permitted total lot coverage and disturbed area of the lot, to encroach with retaining walls and basement light wells into setbacks, to construct retaining walls that do not average out to 2.5' in height, to exceed the maximum permitted coverage with a driveway of the front setback and to export the dirt off site, in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Vice Chairman Gray moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 895 -REVISED at 10 Bowie Road. with the standard findings of fact and conditions of approval. Commissioner Cardenas seconded the motion, which carried without objection. B. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,100 square foot residence, with 11,100 square foot basement, 1,540 square feet attached garages, 2,654 square feet covered porches, 864 square foot swimming pool and spa, trellises, driveway and an outdoor kitchen and grading for a total of 63,250 cubic yards of dirt, which includes over -excavation and re -compaction; Conditional Use Permits to construct an 800 square foot guest house, and a 1,300 square foot stable with a 792 square foot loft; in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's revised request in Zoning Case No. 902 at 23 Crest Road East. The public hearing was continued. C. ZONING CASE NO. 904, Request for a Site Plan Review and a Conditional Use Permit to construct a 976 square foot stable with 767 square feet of covered porches, and a maximum 5' high retaining wall, and grading at 34 Saddleback Road (Lot 102-RH) Rolling Hills, CA, (Delgado). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines. Action Memo Planning Commission Meeting 06-21-16 3of4 ACTION: Following staff's presentation and public testimony, the members of the Planning Commission asked the applicant to submit revised plans to address the Planning Commission's concerns regarding the project. The public hearing was continued. D. ZONING CASE NO. 906, Request for a Site Plan Review for grading and a 1,375 square foot pool/spa, pool equipment, and a Variance to exceed 2.5' high average for associated retaining walls at 27 Crest Road West (Lot 174 -B -MS) Rolling Hills, CA, (Goldenberg). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines. ACTION: Planning Director Schwartz reported that at the field trip earlier in the day, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 906 at 27 Crest Road West with the standard findings of fact and conditions of approval. 10. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, July 19, 2016 beginning at 7:30 a.m. 7 Ringbit Rd. E (tentative) 23 Crest Rd. East 10 Pine Tree Lane (Lot Line Adjustment) 2950 Palos Verdes Drive North - slope repair 11. ITEMS FROM STAFF A. Topics and dates for joint meeting between the Planning Commission and City Council. ACTION: Planning Director Schwartz reviewed potential dates and topics for the joint meeting between the Planning Commission and City Council. Recognizing that the August dates were not convenient for everyone, staff was asked to look for dates in September for the meeting. 12. ITEMS FROM THE PLANNING COMMISSION None. 13. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 8:31 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, July 19, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 7 Ringbit Road East;, 23 Crest Road East; 8, 10 & 12 Pine Tree Lane and 2950 Palos Verdes Drive North. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, July 19, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 06-21-16 4 of 4 MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS MAY 17, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:33 p.m. on Tuesday, May 17, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Smith and Chairman Chelf. Commissioner Kirkpatrick (excused). Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attomcy. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Tavisha Nicholson, Bolton Engineering. Jeanne Bishop, 12 Bowie Road. Ross Smith, 4 Bowie Road. Kit Bagnell, Los Angeles County, Dept. of Public Works. Lisa Naslund, Los Angeles County, Dept. of Public Wnrks. Criss Gunderson, Architect. Tony lnferrera, Architect. Charlie and Pia Raine, 4 Pinto Road. John and Heidi Mackenbach, 56 Portuguese Bend Road. Jim and Lori Hynes, 23 Crest Road East (property owner). Leah Mirsch, 4 Cinchring Road. Tony Podell, 3 Pine Tree Lane. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES April 19, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Smith moved that the Planning Commission approve the minutes of the adjourned regular, meeting of the Planning Commission held on April 19, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. April 19, 2016, Regular Meeting of the Planning Commission Commissioner Smith noted a correction to the minutes on page 8 to correct a typographical en -or to say "as a requirement." Commissioner Smith moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on April 19, 2016 as corrected. Commissioner Cardenas seconded the motion, which carried without objection. Minutes Planning Commission Regular Meeting 05-17-16 RESOLUTIONS RESOLUTION NO. 2016-14. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES TO CONSTRUCT A SWIMMING POOL AND ATTACHED TRELLIS WHICH WOULD ENCROACH INTO THE REAR YARD SETBACK AND TO EXCEED THE MAXIMUM PERMITTED TOTAL COVERAGE OF THE LOT IN ZONING CASE NO. 900 AT 71 CREST ROAD EAST, (LOT 69 E -I MS), ROLLING HILLS, CA (BRAZY & LUCHINI). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property and left the dais. Planning Director Schwartz reviewed the applicant's request to construct a swimming pool and trellis in Zoning Case No. 900 at 71 Crest Road East stating that the Planning Commission held a public hearing last month and directed staff to prepare a resolution granting approval of the applicant's request. She stated that a neighboring resident expressed concern during the public hearing regarding parking during construction, landscaping and drainage and the applicant worked with the neighbor and staff to address those concerns which are included as conditions in thc resolution. Vice Chairman Gray called for public comment. Hearing none, he asked for comments from the Planning Commission. Commissioner Cardenas commented that he is comfortable moving forward given that the neighbors concerns have been addressed. Commissioner Smith concurred. Vice Chairman Gray noted for the record that although he was not present at the last meeting, he visited the site with staff and familiarized himself with the record on this case. He stated that he does not believe there arc exceptional and extraordinary circumstances to warrant granting the variance to build in the setback. He stated that he feels there are other areas on the lot for the pool to be built; and as an alternative. this lot may be one that could be exempted from the requirement for a set aside arca for a stable and corral and the pool could be constructed in that arca. Commissioner Cardenas commented that this issuc was raised previously and he would prefer granting the variance to allow the pool in the setback rather than relieving the responsibility for future owners to have a stable and corral. Following discussion, Commissioner Cardenas moved that thc Planning Commission adopt Resolution No. 2016-14 granting approval of the applicant's request in Zoning Case No. 900 at 71 Crest Road East. Commissioner Smith seconded the motion, which carried with Vice Chairman Gray opposed. Chairman Chelf returned to thc dais. RESOLUTION NO. 2016-13. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/SPA, TRELLIS, CONSTRUCTION OF A 705 SQUARE FOOT RECREATION ROOM AND TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED A THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN).THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM ^ G THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct a recreation room and swimming pool in Zoning Case No. 897 at 2 Hillside Lane and stated that at its last meeting, thc Planning commission asked staff to prepare a resolution granting approval of the applicant's request. She stated that several concerns were raised during the public hearing and field trips and that the applicant has addressed those concems including converting the stable back to an equestrian use structure and addressing the access issues and those conditions are included in thc resolution. She stated that the resolution also includes a condition that any further development be brought before the Planning Commission for review and conditions to address the concerns regarding thc driveway and parking during construction. Chairman Chelf called for public comment. Minutes Planning Commission Regular Meeting 05-17-16 Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain the changes that were made to address the Planning Commission and neighbor's concerns. Hearing no further public comment, Chairman Chelf called for comments from the Planning Commission. The Planning Commission expressed appreciation to the applicant for making the changes necessary to address the concerns raised. Following brief discussion, Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-14 granting approval of the applicant's request in Zoning Case No. 897 at 2 Hillside Lane. Commissioner Smith seconded the motion, which carried without objection. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 905. Request for a Site Plan Review to construct a 244 square foot covered porch on a property with a Restricted Development Condition at 13 Outrider Road, (Lot 94-A-EF), Rolling Hills, CA, (Hang Ja Yoo). The project is exempt from the California Environmental Quality Act (CEQA). AND consideration of a Resolution of approval Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct a 244 sq. ft covered porch in Zoning Case No. 905 at 13 Outrider Road and stated that the Planning Commission opened this public hearing at a field trip to the site earlier today. She further stated that this item is before the Planning Commission because the property has a restriction that any further development be brought before the Planning Commission for consideration. She stated that at the field trip, the Planning Commission asked staff to prepare a resolution granting approval of the request and the resolution is presented for consideration and it includes the condition that any further development be brought before the Planning Commission for consideration. Chairman Chclf called for public comment. Hearing none, he asked for comments from the Planning Commission. Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-11 granting approval of the applicant's request in Zoning Case No. 905 at 13 Outrider Road. Commissioner Smith seconded the motion, which carried without objection. ZONING CASE NO. 903. Request for a Site Plan Review to construct a 701 square foot detached trellis, on a property with a Restricted Development Condition at 37 Chuckwagon Road, (Lot 19 -CF), Rolling Hills, CA (Van Nortwick). The project is exempt from the California Environmental Quality Act (CEQA). AND consideration of a Resolution of approval Chairman Chelf introduced the item and asked for staff's comments. Associate Planner Starks reviewed the applicant's request to construct at 701 sq. ft. detached trellis in Zoning Case No. 903 at 37 Chuckwagon Road and stated that the Planning Commission visited the site earlier today. She stated that this matter is before the Planning Commission because the property has a restriction that any further development be brought before the Planning Commission for consideration. She reviewed the development standards and stated that the trellis is not proposed in any setbacks. She further stated that as a part of the application, the applicant is also proposing a location for a future stable and corral, but it is not being constructed at this time. She stated that a resolution granting approval of the applicant's request was prepared for the Planning Commission's consideration. Chairman Chelf called for public comment. Hearing none, he asked for comments from the Planning Commission. Commissioner Smith moved that the Planning Commission adopt Resolution No. 2016-12 granting approval of the applicant's request in Zoning Case No. 903 at 37 Chuckwagon Road. Commissioner Cardenas seconded the motion, which carried without objection. ZONING CASE NO. 895. Request for a Site Plan Review to construct a new 6,269 square foot single family residence, 848 square foot garage, 6,000 square foot basement, 640 square foot swimming pool, 550 square feet of covered porches, 98 square foot entry porch, various heights, but not to exceed 5' high retaining walls, new driveway, other ancillary amenities and a total of 8,248 cubic yards of grading. Variances are requested for a portion of the house, service yard, Minutes Planning Commission Regular Meeting 05-17-16 two light wells and retaining walls to encroach into the rear and front setbacks; future stable and corral location in the front yard and partially in the front setback; exccedance of the maximum permitted total lot coverage and of disturbed area; retaining walls that exceed an average height of 2.5', and to exceed the maximum permitted coverage with a driveway of the front setback, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request for a site plan review including several variances to construct a new residence in Zoning Case No. 895 at 10 Bowie Road. She reviewed the lot configuration and setbacks; and stated that the Planning Commission visited the site earlier in the day to view the project. She stated that at the field trip concerns were expressed by the residents and the Planning Commissioners. She stated that the applicant proposes to demolish the existing home and construct a 6,269 sq. ft new residence with 848 sq. ft. garage and 6,000 sq. ft. basement. She stated that a swimming pool is also proposed and the applicant further proposes to construct a new 20 ft. wide driveway with a turnaround to access the garage. She reviewed the grading, which consists of 8,248 cu. yds. total with 4,209 cu. yds. of cut and 4,075 cu. yds. of fill. She further reviewed the variance requested which include for the portion of the house to encroach into the rear yard setback; to locate the driveway in the front yard setback with coverage at 24.8%; and to exceed the maximum disturbance. She further reviewed the applicant's request stating that the applicant worked with the resident at II Bowie Road who originally expressed concerns regarding visibility of the house from their home and adjusted the location of the house slightly to address those concerns. She reviewed the development standards stating that the project meets all of the development standards except disturbance and total lot coverage. She stated that the applicant is also requesting a variance for two 5ft. walls to support the driveway noting that staff researched the existing side wall and found it to be approved and permitted in conjunction with slope remcdiation. She statcd that the applicant submitted a soils and geology report indicating that the property is stable for development and those reports will be reviewed by the County during the plan check stage of the project. Planning Director Schwartz stated that a letter was received from the neighbor at 4 Maverick Lane expressing concern regarding the project. Chairman Chelf called for public comment. Angie Bishop, 12 Bowie Road addressed the Planning Commission stating that after speaking with the architect, nothing will be in their view and they do not have any opposition to the project and she thinks it will be an improvement to the area. She further stated that she would like to sce the looks of the existing wall improved. Criss Gunderson addressed the Planning Commission to further explain the applicant's request and to explain that the Fire Dept. requirements are primarily driving why the driveway is proposed as it is. Ross Smith, 4 Bowie Road addressed the Planning Commission to express concern regarding the size of the house stating that it is out of proportion to homes around it. He further expressed concern that the house will be much closer to their home and regarding the number of variances being requested. In response to Mr. Smith, Mr. Gunderson offered to clarify the location and placement of the house. Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. Commissioner Cardenas commented that he would like to be sure the relevant neighbors concerns are addressed and he believed that the scope and size of the project should be discussed. He expressed concern regarding the driveway and the volume of soil that will have to be moved to accommodate the driveway. He commented that he would like to see the pad lowered to lessen the slope in the front. He commented that he is okay with the encroachment into the setback but he is having difficulty with the variance requested to accommodate the size of the house. Commissioner Smith commented that she is having trouble making the findings to support this project in that it is not open and rural; or in concert with the homes in the area. She further expressed concern regarding the movement of the soil. Discussion ensued concerning the size of the house and the basement. Minutes Planning Commission Regular Meeting 05-17-16 Vice Chairman Gray expressed concern regarding the project commenting that he does not feel that he can make the required finding that the project substantially preserves the natural, undeveloped state of the lot by minimizing building coverage or that the projcct follows the natural contours of the site by minimizing the amount of grading required to create the building area. He expressed concern regarding the amount of grading. Chairman Chelf expressed concern regarding the project including the expanding of the building pad and the size of the house. Discussion ensued regarding options for addressing the Planning Commission's concerns. Following staff's presentation, public testimony and discussion, the members of the Planning Commission asked the applicant to submit revised plans to address the Planning Commission's concerns regarding the projcct. The public hearing was continued. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,500 square foot residence, with 11,500 square foot basement, 1,540 square feet garages, 2,555 square feet covered porches, 900 square foot swimming pool and spa, trellises, driveway and an outdoor kitchen and grading for a total of 64,020 cubic yards of dirt, which includes over -excavation and re -compaction; Conditional Use Permits to construct a 770 square foot detached garage and 7,150 square foot tennis court; Variances to exceed the maximum permitted grading quantities and area of grading for the tennis court and to exceed the maximum permitted coverage of the front setback with the proposed driveway in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request for a site plan review and variances to construct a new house and other amenities in Zoning Case No. 902 at 23 Crest Road East, which is currently a vacant lot. She stated that the Planning Commission reviewed this case last month and conducted a site visit earlier today. She further reviewed the applicant's request and lot configuration. She stated that grading is proposed at 12,510 cu. yds. of cut and 12,510 cu. yds. of fill with 19,500 cu. yds. of over excavation and re - compaction. She stated that the applicant is also proposing a new 20 ft. wide driveway to continue along the front of the property and to have a turnaround. She further reviewed the variances being requested including to locate the driveway more than allowed in the setback; to exceed the grading quantities allowed for the tennis court. She reviewed the lot configuration including the natural drainage courses. She stated that the geological reports showing that approximately 230 ft. southwest of this lot is where the Flying Triangle landslide crown starts. She further reviewed the proposed grading stating that there was concern expressed at the field trip regarding the fill required to create the pad for the tennis court. She reviewed the development standards stating that, all of the development standards are being met given that this is a large lot with structural lot coverage at 9.5%, total lot coverage at 17.1% and disturbance at 40%. She stated that building pad coverage is proposed at 34.1 %. She further reviewed an exhibit showing drainage to Klondike Canyon and stated that representatives from the County of Los Angeles County are present to address the drainage issue. Chairman Chelf called for public comment. Tavisha Nicholson addressed the Planning Commission to provide the history of the project and further explain the applicant's proposal. She stated that they understand the issues regarding the drainage on this property and arc willing to work with the neighbors to mitigate the drainage issues as necessary. She further reviewed the drainage stating that the proposed development will increase the flow rate by 0.1 cu. ft. per second and that there is an outlet structure proposed at the rear of the property that will collect the water and disperse it back to sheet flow in an attempt to return it to its natural state. With regard to the soils and geology concerns raised, she stated that there were two independent soils reports done for this project both of which came up with the same analysis with regard to the location of bedrock and that the site can be developed in a way such that it's not negative to the property or the properties below. She further reviewed the applicant's request. With regard to the concern expressed regarding the driveway, she stated that it cannot come directly from the east because of the steepness of the slope, but it could be shifted to the east some and reduced in length. She reviewed the proposed tennis court, the limit of grading and the variances being requested. Minutes Planning Commission Regular Meeting 05-17-16 In response to Vice Chairman Gray regarding the cisterns that were proposed when the property was before the Planning Commission during consideration of the proposed subdivision, Ms. Nicholson stated that it is not typical to propose cisterns and the standards in the County are to treat the water with a low impact development biofiltration unit and disperse to natural sheet flow. Lisa Naslund, Los Angeles County Building and Safety addressed the Planning Commission to explain the County's drainage requirements. She stated that on a new development, there are two overriding drainage requirements. First, any additional drainage as a result of the project must be mitigated so that it remains at pre -development conditions. Secondly, on a project where greater than 10,000 sq. ft. of new impervious arca is being created, the project must meet the requirements of the Low Impact Development (LID) Ordinance, which requires the project to retain thc stormwaler volume for a design water quality storm (85th Percentile Storm). • Vice Chairman Gray expressed concern that these requirements are not specific to areas where a' landslides may be present. Kit Bagnell, Los Angeles County Building and Safety addressed the Planning Commission in response ` to concern expressed by Vice Chairman Gray stating that there is an additional review regarding soils and geology considerations in the area and the engineer will be asked, given adherence to general drainage requirements for any lot, to make a statement in the geology report as to construction, drainage included, will there be any effect on geologic features in the area. Further discussion ensued concerning geology and drainage. Mr. Bagnell commented that the amount of rain doesn't change with development; what changes is the amount of runoff and the drainage requirements arc designed to address that issue and how it affects the downslope neighbors. Chairman Chelf called for public comment. Charlie Raine, 4 Pinto Road addressed the Planning Commission to express concern regarding the drainage and its affect on the properties below. .r John Mackenbach, 56 Portuguese Bend Road addressed the Planning Commission to express concern regarding the drainage and its affect on the properties below given the landslide in the area. He also expressed concern regarding the weight of the tennis court. Heidi Mackenbach, 56 Portuguese Bend Road addressed the Planning Commission to express concern that the project will negatively impact the landslide arca and the properties below. Pia Raine, 4 Pinto Road addressed the Planning Commission to express concern regarding a drain on Crest Road that drains to Klondike Canyon and its effect on the properties in the landslide area. Discussion ensued concerning other options for drainage in the area. Leah Mirsch, 4 Cinchring Road addressed the Planning Commission to ask how excavation for the basement might affect the stability of a property sitting on top of the slide area. Ms. Naslund stated that the issue raised would be addressed by thc structural engineers. Mr. Raine further expressed concern that the calculations regarding additional water flow off the property are not accurate and suggested that there be an independent report to verify those numbers. Mr. Bagnell stated in response that the County will review the calculations as part of their review of the project. Lori Hynes, 23 Crest Road East addressed the Planning Commission stating that the calculations were done based on the County's requirements. Ms. Naslund confirmed that the calculations are reviewed by the County. Ms. Nicholson explained how the calculations are done. Mr. Raine addressed the Planning Commission to express further concern regarding the drainage and its affect on the properties below. He suggested that the water percolate from the top of the property instead of the bottom. Tony Podell, 8 Pine Tree Lanc addressed the Planning Commission stating that the size of the house doesn't necessarily affect the drainage. If there are drainage issues, there will be drainage issues irrespective of the size of the house. Minutes Planning Commission Regular Meeting 05-17-16 Commissioner Cardenas commented that he is not opposed to the driveway as currently proposed and he is not supportive of lowering the house pad to lower the house. With regard to the tennis court, he commented that he does not believe it meets with the open and rural requirement. With regard to the drainage issues raised, he suggested being proactive in addressing those issues. He commented that he is not concerned with the size of the house and would rather sec one house than two. Commissioner Smith expressed concern regarding the grading stating that she does not believe it meets the required findings in that it does not follow the natural contours and the project is not harmonious in mass and scale. She expressed further concern that the project does not maintain the open and rural feel and that the project will affect pedestrians during construction. Vice Chairman Gray commented that he would like to see the water retained on the property as was proposed during consideration of the proposed subdivision. He expressed concern regarding grading and the size and mass of thc house. Chairman Chelf suggested that thc applicant continue to further address the issues raised regarding drainage, the mass of the house and the grading for the tennis court. Further discussion ensued concerning the project. Assistant City Attorney Karpeles commented that the Planning Commission should be mindful of the fact that as long as expert evidence can establish that the development would meet stability standards, the Planning Commission would have to consider the project. Following staffs presentation, public testimony and discussion, the members of the Planning Commission asked the applicant to submit revised plans to address the Planning Commission's concerns regarding the project. The public hearing was continued. ZONING CASE NO. 901. Request for a Site Plan Review for the construction of a new 5,250 square foot residence, with 5,250 square foot basement, 1,155 square feet of detached garages, 1,445 covered porches, including at guest house and stable, 964 square foot swimming pool/spa, entryway, retaining walls, driveway, 350 square foot outdoor kitchen and grading for a total of 48,150 cubic yards of dirt, which includes over -excavation and re -compaction; a Conditional Use Permit to construct an 800 square foot guest house, the detached garages, and a 1,810 square foot stable with 481 square foot loft; and Variances to exceed the maximum permitted average height of retaining walls and to exceed the maximum permitted disturbed area of the lot in Zoning Case No. 901, at 5 Pine Tree Lane, (Lot 94-RH), Rolling Hills, CA. (Sharng). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request to construct a new house in Zoning Case No. 901 at 5 Pine Tree Lane and stated that the Planning Commission visited the site earlier today. She stated that the Planning Commission reviewed this case last month and asked the applicant to revise the project to lessen the crowding on thc building pad. She stated that a correspondence was received today from Keith Murphy expressing concern regarding the project. In response to the Planning Commission, it was noted that Mr. Murphy is not currently a property owner in the City. Planning Director further reviewed the applicant's request. She stated that there is currently a joint driveway on the property that serves both 3 and 5 Pine Tree Lane and it would be required that access to 5 Pine Tree Lane remain open during construction and after the project is completed, the portion serving 5 Pine Tree Lane would be abandoned because a new driveway is being constructed in a different location. She further reviewed the drainage and setbacks. She noted that the tennis court originally proposed has been eliminated from the project. She stated that there is an out of grade condition proposed but it meets the Zoning Code requirements. She further reviewed the new driveway access, which includes access to the stable She reviewed the development standards stating that the applicant is requesting a variance to exceed the maximum disturbance with disturbance proposed at 45.2%. She further reviewed the proposed coverages and grading. Chairman Chelf called for public comment. Tavisha Nicholson addressed the Planning Commission to further explain the changes that were made to the project and the reasoning for the location of the driveway. She stated that the proposed location of the house is designed to take best advantage of the existing views. [ y Minutes Planning Commission Regular Meeting 05-17-16 ' Lauren Sharng, 5 Pine Tree Lane (property owner) addressed the Planning Commission stating that she is an equestrian and she looks forward to having a useful, equestrian property. She further explained the project design. William Hassoldt, 10 Pine Tree Lane addressed the Planning Commission to express concern regarding the elevation of the house. He submitted photographs showing how the project is visible from a window in their house. He expressed further concern regarding the location and length of the driveway. He suggested an alternate location for the driveway so that the two Pine Trees can be saved. Tony Podell, 3 Pine Tree Lane addressed the Planning Commission to request that the driveway access to his property remain as is; and to request that the construction vehicles do not use his driveway. Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. Vice Chairman Gray stated for the record that he listened to the meeting tape from the last time the Planning Commission considered this case. He commented that he appreciates that the tennis court was eliminated but he is concerned about the two separate garages. He commented that he is also concerned about the visibility of the stable from across the canyon. With regard to the driveway and the retaining walls, he commented that he thinks that it can be addressed with landscape screening. Commissioner Cardenas commented that he believes the location of the driveway makes sense and he is not opposed to the retaining walls. He expressed his support for the proposed stable. Commissioner Smith commented that she is happy to have additional equestrians in the community and overall, she is supportive of the project as revised. She also commented that throughout the community, houses arc visible through trees so she is not conecmed about that issue. Chairman Chelf expressed appreciation to the applicant for addressing the concerns raised and commented that he is not concerned about the location of the driveway and he too feels that the issues raised could be addressed with landscape screening. Following brief discussion, Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 901 at 5 Pine Tree Lane with the standard findings of fact and conditions of approval plus conditions that the old driveway be abandoned and that construction vehicles do not use the neighboring driveway at 3 Pine Tree Lane. Commissioner Smith seconded the motion, which carricd without objection. The applicant was also asked to submit a landscaping plan to show screening of the wall. NEW PUBLIC HEARINGS ZONING CASE NO. 904 Request for a Site Plan Review and a Conditional Use Permit to construct a 1,300 square foot stable with 750 square feet of covered porches, and a maximum 5' high retaining wall, and grading at 34 Saddleback Road (Lot 102-RH) Rolling Hills, CA, (Delgado). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines Chairman Chelf introduced the item and asked for staff's comments. Associate Planner Starks reviewed the applicant's request to construct a 1,300 sq. (t. stable in Zoning Case No. 904 at 34 Saddleback Road. She reviewed the structures currently on the lot stating that in 1989 a Conditional Use Permit was granted to convert an existing stable into a guest house and a separate area was set aside for a stable. She reviewed the configuration of the stable and the proposed grading stating that the disturbance is at 63.3%, which is legal non -conforming. She further reviewed the development standards. Chairman Chelf called for public comment. There was no public comment. Following staff's presentation, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 904 at 34 Saddleback Road. The public hearing was continued. Minutes Planning Commission Regular Meeting 05-17-16 ZONING CASE NO. 906, Request for a Site Plan Review for grading and a 1,375 square foot pool/spa, pool equipment, and a Variance to exceed 2.5' high average for associated retaining walls at 27 Crest Road West (Lot 174 -B -MS) Rolling Hills, CA, (Goldenberg). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request to construct a new swimming pool in Zoning Case No. 906 at 27 Crest Road West. She stated that the applicant is also requesting a Variance to construct walls that exceed the maximum allowed 2.5' average height. Shc further reviewed the grading and the development standards, which are within the Zoning Code requirements. Chairman Chelf called for public comment. Tom Dobos, Landscape Architect addressed the Planning Commission to further explain the project. Following staff's presentation the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 906 at 27 Crest Road West. The public hearing was continued. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, June 21, 2016 beginning at 7:30 a.m. 27 Crest Road West 34 Saddleback Road 8, 10 & 12 Pine Tree Lane - Lot Line Adjustment 5 Ringbit Road East (Tentative) ITEMS FROM THE PLANNING COMMISSION Commissioner Smith asked for an update on the status of her request from the last meeting regarding construction parking issues on Crest Road. City Manager Cruz stated that he would look into it. ITEMS FROM STAFF None. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 9:58 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, June 21, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 5 Ringbit Road East; 27 Crest Road West; 8, 10 & 12 Pine Tree Lane and 34 Saddleback Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, June 21, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, airman Minutes Planning Commission Regular Meeting 05-17-16 Heidi Luce City Clerk THIS PAGE INTENTIONALLY LEFT BLANK MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION MAY 17, 2016 FIELD TRIP PRESENT: Chairman Chelf, Commissioners Cardenas, Gray, Kirkpatrick, and Smith Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Wendy Starks, Associate Planner A. ZONING CASE NO. 905. Request for a Site Plan Review for a proposed porch addition on a property with restricted development condition in Zoning Case No. 905 at an existing residence located at 13 Outrider Road, (Lot 94-A-EF), Rolling Hills, CA, (Hang Ja Yoo). Also present at this field trip were: Myung C. Chung, Project Architect Chairman Chelf called the meeting to order at 7:30 a.m. at 13 Outrider Road. Planning Director Schwartz reviewed the applicant's request for approval of a 244 square foot porch that would normally be approvable over-the-counter, but because there is a condition on the property that any development must come before the Planning Commission, a Site Plan Review is required. In addition, she stated that the RHCA Architectural Committee required a covered porch on the house. Following brief discussion and there being no objections, the Commissioners requested that staff draft a Resolution of Approval for the evening meeting when the public hearing resumes. B. ZONING CASE NO. 903. Request for a Site Plan Review for the construction of a detached trellis at 37 Chuckwagon, on a property with a condition that any construction or development on the property be reviewed by the Planning Commission, in Zoning Case No. 903, (Lot 19 -CF), Rolling Hills, CA (Van Nortwick). Also present at this field trip were: Michael Maynez, Designer Mr. and Mrs. Van Nortwick, Property Owners Jim Aichele, resident 14 Crest Road West Associate Planner Wendy Starks reviewed the applicant's proposed project for a 701 square foot trellis above existing outdoor amenities and stated that there is a Restricted 1 Development Condition on the property. There was discussion about where the setback was and it was confirmed that the proposed development is outside of the setback and complies with municipal code's height restriction. Following brief discussion and there being no objections, the Commissioners requested that staff draft a Resolution of Approval for the evening meeting when the public hearing resumes. C. ZONING CASE NO. 895. Request for a Site Plan Review to construct a new 6,269 square foot single family residence, 848 square foot garage, 6,000 square foot basement, 640 square foot swimming pool, 550 square feet of covered porches, 98 square foot entry porch, various heights, but not to exceed 5' high retaining walls, new driveway, other ancillary amenities and a total of 8,248 cubic yards of grading. Variances are requested for a portion of the house, service yard, two light wells and retaining walls to encroach into the rear and front setbacks; future stable and corral location in the front yard and partially in the front setback; exceedance of the maximum permitted total lot coverage and of disturbed area; retaining walls that exceed an average height of 2.5', and to exceed the maximum permitted coverage with a driveway of the front setback, in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jul Yiu). Also present for this field trip were: Criss Gunderson, Project Architect Jack Ng, Property Manager Marsha Kulpa, resident 1 Bowie Road Ross Smith, resident 4 Bowie Road Mr. and Mrs. Hsu, residents 6 Bowie Road Mr. and Mrs. Tsai, residents 8 Bowie Road Jeanne Bishop, resident 12 Bowie Road Allen Lay, resident 19 Caballeros Road Jim Aichele, resident 14 Crest Road West Planning Director Yolanta Schwartz described the project and Criss Gunderson distributed a Proposed Project Layout detailing the staking. Director Schwartz explained how the project was revised to address previous concerns. Specifically, the house was "slid" back, porches at the front were removed, and trees will be added to the front to provide screening. She stated that the driveway apron is proposed to be widened and that the Traffic Commission will review it on May 26th. Chairman Chelf asked if the project's pad could be lowered and was concerned about the long driveway. Mr. Gunderson responded that the driveway cannot be reconfigured and still meet the fire department requirements. Discussion ensued and Jeanne Bishop expressed concerns about the proposed trees at the front of the proposed project as they may block her views from her property. Chairman Chelf explained a landscape plan must be submitted and approved and Mr. Gunderson said the trees will be respectful of her view. Mr. Lay asked about the existing retaining wall that runs the length of the project to the west of the property and wondered if it was built with permits when it was built 2 about 20 years ago. Director Schwartz advised that the building permits are unclear and more investigation needs to be done. Some of the residents present inquired about the location of the project in relationship to the setbacks and discussion ensued regarding the amount and height of the fill necessary to create the larger building pad. Commissioners expressed concerns with the height of the pad and encouraged the architect to lower the building pad. Director Schwartz queried the number of light wells. The residents expressed concerns about parking of vehicles during construction. Director Schwartz stated that a condition could be included if the project is approved, which would require that construction vehicles park on site or on Bowie Rd. easement adjacent to the site. Mr. Gunderson advised that the first thing to be built would be the new driveway to help accommodate construction vehicles. D. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,500 square foot residence, with 11,500 square foot basement, 1,540 square feet garages, 2,555 square feet covered porches, 900 square foot swimming pool and spa, trellises, driveway and an outdoor kitchen and grading for a total of 64,020 cubic yards of dirt, which includes over -excavation and re -compaction; Conditional Use Permits to construct a 770 square foot detached garage and 7,150 square foot tennis court; Variances to exceed the maximum permitted grading quantities and area of grading for the tennis court and to exceed the maximum permitted coverage of the front setback with the proposed driveway in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Rolling Hills, CA (Hynes). Also present for this field trip were: Tavisha Nicholson, Engineer Tony Inferrera, Architect Kit Bagnell, Los Angeles County Public Works Engineer Mr. and Mrs. Hynes, Property Owners Jim Aichele, resident 14 Crest Road West Mr. and Mrs. Mackenbach, residents 56 Portuguese Bend Road Gordon Schaye, resident 58 Portuguese Bend Road Chris Reinsch, Project Manager 27 Crest Road East Charles Raine, resident 2 Pinto Road Lauren Sharng, resident 5 Pine Tree Lane Planning Director Schwartz described the project and explained that the applicant removed the guesthouse, previously proposed in the front yard, in order to respond to previously expressed concerns. Ms. Nicholson walked the group through the project and explained the staking. Chairman Chelf asked if the driveway could be reconfigured and Ms. Nicholson advised she would look into it but is constrained by Fire Department requirements for a turn -around area and the slope from the street further east of the proposed apron. Several residents and Commissioners asked questions about grading and hydrology, and Director Schwartz explained that County drainage engineer will be on hand at the evening public hearing to answer questions 3 and that the Supervising engineer is present at the field trip. Commissioner Chelf asked if the house could be lowered. Ms. Nicholson said that this would have to be studied further. All present then walked to the back of the development to view the pool, stable set aside area, the proposed tennis court and biofiltration unit. Commissioner Chelf expressed concerns about the proposed development in the rear (the tennis court and trellis), as there would be a lot of fill required for the tennis court and stated that it doesn't seem to be respectful towards the neighbors. Mr. and Mrs. Mackenbach expressed concerns about how far down, below the building pad, grading would have to start for benching and where the bedrock is and asked if the applicants are aware of the history of landslides in the City, and about the drainage in this area. Commissioner Chelf asked that Ms. Nicholson be prepared to address those questions during the evening meeting. Commissioner Kirkpatrick expressed concerns about the tennis court in general and inquired how important it is to the project overall. In response to Commissioner Smith, Ms. Nicholson stated that the stable and corral set aside area could not be staked because of the dense vegetation and pointed out the general area of where it is proposed, which had limited stakes in the ground. E. ZONING CASE NO. 901. Request for a Site Plan Review for the construction of a new 5,250 square foot residence, with 5,250 square foot basement, 1,155 square feet detached garages, covered porches, including at stable, 964 square foot swimming pool, spa, entryway, retaining walls, driveway and outdoor kitchen and grading for a total of 46,090 cubic yards of dirt, which includes over -excavation and re -compaction; a Conditional Use Permit to construct an 800 square foot guest house, the detached garages, and 1,810 square foot stable with 481 square foot loft; and Variances to exceed the maximum permitted average height of retaining walls and to exceed the maximum permitted disturbed area of the lot in Zoning Case No. 901, at 5 Pine Tree Lane, (Lot 94-RH), Rolling Hills, CA. (Sharng). Others present for this field trip were: Tavisha Nicholson, Engineer Tony Inferrera, Architect Paul Mckeown of Mckeown Construction Inc. Lauren Sharng, Property Owner Mr. and Mrs. Hynes, property owners 23 Crest Road East Jim Aichele, Resident 14 Crest Road West William Hassoldt, 10 Pine Tree Lane Planning Director Schwartz described the project and explained that the portion of the existing driveway located on the property will need to be abandoned or a conditional use permit would be required to retain it. She stated that the driveway apron must remain on the project site as it serves the adjacent property at 3 Pine Tree Lane. Ms. Nicholson walked the group through the project and explained the staking. Planning Director Schwartz stated that in an effort to address some of the concerns the Planning Commission had at the previous meeting, the applicant's removed the proposed tennis 4 court, reduced the size of the house and made the swimming pool and outdoor kitchen smaller and relocated the outdoor kitchen towards the back wall. She explained that a new driveway apron is proposed and that the Traffic Commission will review it at their May 26th meeting. Mr. Hassoldt expressed concerns about the ridge height as it can be seen from his property, especially once brush and trees are cleared. Discussion ensued about elevations, grading, and slopes for the project. The property owner explained that she desires a long flat driveway for horse trailers and for parking on -site for her guests as there is limited parking available on Pine Tree Lane. Commissioner Chelf inquired why at least one of the garages couldn't be attached to the house. Ms. Sharng stated that architecturally the design works best for her and the future use of the property. It was pointed out that the two-story stable would be seen from across the canyon and responding to Commissioner's questions Planning Director Schwartz advised there were no inquiries about the stable or about the project in general by any residents, except for Mr. Hassoldt and Mr. Podell, the property owner at 3 Pine Tree Lane who expressed concerns regarding the use of the common driveway. Following brief discussion regarding the landscaping and grading of the project, and discussion about lowering the building pad, the group walked over to Mr. Hassoldt's property at 10 Pine Tree Lane to view the staking from his perspective and noticed from the driveway that some of the ridgeline of the proposed house was visible through the trees. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission beginning at 6:30 PM. Respectfully Submitted, Y P: Tanta Schwartz nning Director 6 `2z -I& Date 5 REGULAR MEETING gerr ail Rea, gat INCORPORATED JANUARY 24, 1957 ACTION MEMORANDUM PLANNING COMMISSION TUESDAY, MAY 17, 2016 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY OF ROLLING RILLS 6:30 P.M. 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:33 p.m. on Tuesday, May 17, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, Califomia. 2. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Smith and Chairman Chelf. Commissioner Kirkpatrick (excused). Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Kit Bagnell, Los Angeles County, Dept. of Public Works. Lisa Naslund, Los Angeles County, Dept. of Public Works. Tavisha Nicholson, Bolton Engineering. Jeanne Bishop, 12 Bowie Road. Criss Gunderson, Architect. Tony Inferrera, Architect. Charlie amd Pia Raine, 4 Pinto Road. John and Heidi Mackenbach, 56 Portuguese Bend Road. Jim and Lori Hynes, 23 Crest Road East (property owner). Leah Mirsch, 4 Cinchring Road. Tony Podell, 3 Pine Tree Lane. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. Action Memo Planning Commission Meeting Page I of I 5. APPROVAL OF MINUTES A. April 19, 2016, Adjourned Regular Meeting of the Planning Commission ACTION: Commissioner Smith moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on April 19, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. B. April 19, 2016, Regular Meeting of the Planning Commission ACTION: Commissioner Smith moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on April 19, 2016 as corrected. Commissioner Cardenas seconded the motion, which carried without objection. 6. RESOLUTIONS A. RESOLUTION NO. 2016-14. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES TO CONSTRUCT A SWIMMING POOL AND ATTACHED TRELLIS WHICH WOULD ENCROACH INTO THE REAR YARD SETBACK AND TO EXCEED THE MAXIMUM PERMITTED TOTAL COVERAGE OF THE LOT IN ZONING CASE NO. 900 AT 71 CREST ROAD EAST, (LOT 69 E-1 MS), ROLLING HILLS, CA (BRAZY & LUCHINI). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. ACTION: Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property and left the dais. Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-14 granting approval of the applicant's request in Zoning Case No. 900 at 71 Crest Road East. Commissioner Smith seconded the motion, which carried with Vice Chairman Gray opposed. Chairman Chelf returned to the dais. B. RESOLUTION NO. 2016-13. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/SPA, TRELLIS, CONSTRUCTION OF A 705 SQUARE FOOT RECREATION ROOM AND TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN).THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. ACTION: Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-14 granting approval of the applicant's request in Zoning Case No. 897 at 2 Hillside Lane. Commissioner Smith seconded the motion, which carried without objection. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING Action Memo Planning Commission Meeting 05-17-16 2 of 2 A. ZONING CASE NO. 905. Request for a Site Plan Review to construct a 244 square foot covered porch on a property with a Restricted Development Condition at 13 Outrider Road, (Lot 94-A-EF), Rolling Hills, Ca, (Hang Ja Yoo). The project is exempt from the California Environmental Quality Act (CEQA). AND consideration of a Resolution of approval ACTION: Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-11 granting approval of the applicant's request in Zoning Case No. 905 at 13 Outrider Road. Commissioner Smith seconded the motion, which carried without objection. B. ZONING CASE NO. 903. Request for a Site Plan Review to construct a 701 square foot detached trellis, on a property with a Restricted Development Condition at 37 Chuckwagon Road, (Lot 19 -CF), Rolling Hills, CA (Van Nortwick). The project is exempt from the California Environmental Quality Act (CEQA). AND consideration of a Resolution of approval ACTION: Commissioner Smith moved that the Planning Commission adopt Resolution No. 2016-12 granting approval of the applicant's request in Zoning Case No. 903 at 37 Chuckwagon Road. Commissioner Cardenas seconded the motion, which carried without objection. C. ZONING CASE NO. 895. Request for a Site Plan Review to construct a new 6,269 square foot single family residence, 848 square foot garage, 6,000 square foot basement, 640 square foot swimming pool, 550 square feet of covered porches, 98 square foot entry porch, various heights, but not to exceed 5' high retaining walls, new driveway, other ancillary amenities and a total of 8,248 cubic yards of grading. Variances are requested for a portion of the house, service yard, two light wells and retaining walls to encroach into the rear and front setbacks; future stable and corral location in the front yard and partially in the front setback; exceedance of the maximum permitted total lot coverage and of disturbed area; retaining walls that exceed an average height of 2.5', and to exceed the maximum permitted coverage with a driveway of the front setback, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines. ACTION: Following staff's presentation and public testimony, the members of the Planning Commission asked the applicant to submit revised plans to address the Planning Commission's concerns regarding the project. The public hearing was continued. D. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,500 square foot residence, with 11,500 square foot basement, 1,540 square feet garages, 2,555 square feet covered porches, 900 square foot swimming pool and spa, trellises, driveway and an outdoor kitchen and grading for a total of 64,020 cubic yards of dirt, which includes over -excavation and re -compaction; Conditional Use Permits to construct a 770 square foot detached garage and 7,150 square foot tennis court; Variances to exceed the maximum permitted grading quantities and area of grading for the tennis court and to exceed the maximum permitted coverage of the front setback with the proposed driveway in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Action Memo Planning Commission Meeting 05-17-16 3 of 3 Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Following staffs presentation and public testimony, the members of the Planning Commission asked the applicant to submit revised plans to address the Planning Commission's concerns regarding the project. The public hearing was continued. E. ZONING CASE NO. 901. Request for a Site Plan Review for the construction of a new 5,250 square foot residence, with 5,250 square foot basement, 1,155 square feet of detached garages, 1,445 covered porches, including at guest house and stable, 964 square foul swimming pool/spa, entryway, retaining walls, driveway, 350 square font outdoor kitchen and grading for a total of 48,150 cubic yards of dirt, which includes over - excavation and re -compaction; a Conditional Use Permit to construct an 800 square foot guest house, the detached garages, and a 1,810 square foot stable with 481 square foot loft; and Variances to exceed the maximum permitted average height of retaining walls and to exceed the maximum permitted disturbed area of the lot in Zoning Case No. 901, at 5 Pine Tree Lane, (Lot 94-RH), Rolling Hills, CA. (Shamg). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 901 at 5 Pine Tree Lane with the standard findings of fact and conditions of approval plus conditions that the old driveway be abandoned and that construction vehicles do not use the neighboring driveway at 3 Pine Tree Lane. Commissioner Smith seconded the motion, which carried without objection. The applicant was also asked to submit a landscaping plan. 8. NEW PUBLIC HEARINGS A. ZONING CASE NO. 904, Request for a Site Plan Review and a Conditional Use Permit to construct a 1,300 square foot stable with 750 square feet of covered porches, and a maximum 5' high retaining wall, and grading at 34 Saddleback Road (Lot 102-RH) Rolling Hills, CA, (Delgado). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines ACTION: Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 904 at 34 Saddleback Road. The public hearing was continued. 13. ZONING CASE NO. 906, Request for a Site Plan Review for grading and a 1,375 square foot pool/spa, pool equipment, and a Variance to exceed 2.5' high average for associated retaining walls at 27 Crest Road West (Lot 174 -B -MS) Rolling Hills, CA, (Goldenberg). The project has been determined to be categorically exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 of the CEQA Guidelines. Action Memo Planning Commission Meeting 05-17-16 4 of 4 ACTION: Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 906 at 27 Crest Road West. The public hearing was continued. 9. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, June 21, 2016 beginning at 7:30 a.m. 5 Ringbit Road East (Tentative) 27 Crest Road West 8, 10 & 12 Pine Tree Lane - Lot Line Adjustment 34 Saddleback Road Palos Verdes Drive North - slope repair 10. ITEMS FROM THE PLANNING COMMISSION None. 11. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 9:58 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, June 21, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 5 Ringbit Road East; 27 Crest Road West; 8, 10 & 12 Pine Tree Lane and 34 Saddleback Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, June 21, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 05-17-16 5 of 5 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION APRIL 19, 2016 FIELD TRIP PRESENT: Chairman Chelf, Commissioners Kirkpatrick and Smith Commissioners Cardenas and Gray were absent and excused Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Wendy Starks, Associate Planner A. ZONING CASE NO. 900. Request for a Variance to encroach into the rear yard setback for the construction of a swimming pool, pool equipment, and attached trellis and exceed the maximum total coverage of the lot at 71 Crest Road East, (Lot 69 E-1 MS), Rolling Hills, CA (Brazy & Luchini). Also present at this field trip were: Criss Gunderson, Architect and representative Andrea Brown, Resident Mr. and Mrs. Jankovich, Residents Jim Aichele, Resident Commissioner Cardenas met Planning Department staff on -site before the Field Trip to tour the project and discuss. Chairman Chelf recused himself due to proximity to the proposed application. Chairperson Smith called the meeting to order at 7:35 a.m. at 71 Crest Road East. Planning Director Schwartz reviewed the applicant's request for Variances. Mr. Gunderson explained that the 2 driveway easements create a large portion of the disturbance, and the flag shape of the lot further constrains the development opportunities. Neighbor, Ms. Brown expressed concern about construction vehicles on the shared driveway. The group walked the proposed stable access. Director Schwartz pointed to the future proposed stable and corral and Mr. Gunderson stated that the property owners do not plan on building a stable or the access and it is a set aside area. Director Schwartz confirmed that the proposed pool, trellis, and equipment are not in the RHCA easement but the proposed project does encroach into the setback. Ms. Brown, resident of the adjacent property expressed concerns that the existing planting around the proposed pool will be removed, as it now screens the property. Director Schwartz stated that a condition could be included in 1 the approval to require screening of the pool from Ms. Brown's house. Director Schwartz indicated where the pool equipment is proposed to be located. Mr. Gunderson advised that three sides will be screened for noise abatement with walls and one side with a gate. Director Schwartz advised that as there is no quorum, no decisions can be made on this project at this time. B. ZONING CASE NO. 897 -REVISED. Request for a Site Plan Review, Conditional Use Permit and Variances for grading for a new building pad, for walls over 3 feet in height, and which will not average out to 2.5' in height, a pool, trellis, construction of an 705 square foot recreation room and to locate the structures in the front yard of the lot and to exceed the maximum permitted disturbance of the lot. Also proposed is an 800 square foot addition to the residence and widening of the driveway in Zoning Case No. 897 at 2 Hillside Lane, (Lot 60-RH), Rolling Hills, CA (Elkin). The project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Also present at this field trip were: Carole Hoffman, Resident David and Diane Lesser, Residents Jim Aichele, Resident Sarah Elkin, Property Owner Tavisha Nicholson, Engineer Scott Martin, Landscape Designer Planning Director Schwartz reviewed the applicant's proposed project and the revisions to the project. Chairman Chelf asked the attending residents if they had specific objections to the project. Ms. Hoffman said no, her only concern is usability of the stable and the access to the stable/corral. Mr. and Mrs. Lesser also said no, their only concern is that the widened driveway does not encroach onto their property. Ms. Nicholson walked through the staked project and described the proposals to the group. Mr. and Mrs. Lesser expressed concern about construction vehicles and access to the site during construction and discussion ensued about options during construction, and a recommendation was made for the applicant to provide photographic evidence of existing conditions of roads, and easements and restoring to existing conditions if damage occurs. The group moved to the stable/corral area where Director Schwartz and Ms. Nicholson described how the existing structure is proposed to be converted into a stable that complies with the code. Ms. Hoffman stated she feels it is impractical and unfeasible even though it complies with the code. Ms. Nicholson described the stable access. Discussion ensued about truck access to the stable. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission at 6:30 PM. 2 Respectfully Submitted, Y to Schwartz P1 'ng Director Date MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS APRIL 19, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:32 p.m. on Tuesday, April 19, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Cardenas, Kirkpatrick, Smith and Chairman Chclf. Commissioners Absent: Commissioner Gray (excused). Others Present: Yolanta Schwartz, Planning Director. Natalie Karpelcs, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Tony Inferrera, Architect. Criss Gunderson, Architect. Andrea Brown, 73 Crest Road East. Tavisha Nicholson, Bolton Engineering. Carole Hoffman, 3 Hillside Lane. Gordon and Carmen Schaye, 58 Portuguese Bend Road. Jim and Lori Hynes, 23 Crest Road East (property owner) APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES March 15, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on March 15, 2016. Commissioner Kirkpatrick seconded the motion, which carried without objection. March 15, 2016, Regular Meeting of the Planning Commission Commissioner Kirkpatrick moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on March 15, 2016. Commissioner Cardenas seconded the motion, which carried without objection. ab RESOLUTIONS RESOLUTION NO. 2016-09. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT AN ADDITION TO THE RESIDENCE, AND VARIANCES TO ENCROACH WITH A PORTION OF THE ADDITION UP TO 10 FEET INTO THE FRONT YARD SETBACK AND TO RETAIN A SHED IN SIDE SETBACK IN ZONING CASE NO. 898 AT 46 EASTFIELD DRIVE, (LOT 97-EF), ROLLING HILLS, CA (MILLER). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15301, CLASS I EXEMPTION GUIDELINES. Minutes Planning Commission Regular Meeting 04-19-16 Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz briefly reviewed the applicant's request stating that at its last meeting, the Planning Commission directed staff to prepare a resolution granting approval of the request. She stated that the resolution included a condition that any further development be brought before the Planning Commission for review. Chairman Chelf called for public comment. Hearing none, he asked for comments from the Planning Commission. In response to Commissioner Smith, Planning Director Schwartz stated that she would be eligible to vote on this matter provided that she visited the site and listened to the audio recording of the previous meeting. Commissioner Smith confirmed that she did visit the site and listen to the audio recording. Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-09 granting approval of the applicant's request in Zoning Case No. 898 at 46 Eastfield Drive. Commissioner Cardenas seconded the motion, which carried without objection. REQUEST FOR TIME EXTENSION AND RESOLUTION NO. 2016-10. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A TIME EXTENSION TO COMPLETE CONSTRUCTION OF A GARAGE AT 6 SADDLEBACK ROAD, LOT 18-RH, (REITER). Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that thc applicant is requesting a 12 -month time extension to complete construction of a garage at 6 Saddleback Road. She reviewed the history of this project stating that following several delays, the applicant recently submitted to the Building Dept. for building permits to complete the project. Chairman Chelf called for public comment. Hearing none, he asked for comments from the Planning Commission. Following brief discussion, Commissioner Smith moved that the Planning Commission adopt Resolution No. 2016-10 granting a 12 -month time extension to complete construction of a garage at 6 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried without objection. Commissioner Cardenas abstained because he was not a member of the Planning Commission when this matter was originally considered. ITEMS FROM STAFF Consideration of a report relative to multiple sanitary facilities in accessory structures. Chairman Chelf introduced thc item and asked for staff's comments. Planning Director Schwarz stated that staff is requesting a determination from the Planning Commission regarding sanitary facilities in accessory structures including cabanas, pool houses, guest houses, detached garages and mixed -use structures, as to whether or not multiple sanitary facilities are allowed; or if free standing sanitary facilities are allowed, alone or in addition to another sanitary facility. Shc reviewed the current Zoning Code requirements regarding sanitary facilities in accessory structures stating that staff interprets the regulations to allow for only one sanitary facility, which consists of a sink, toilet and shower, in an accessory structure. Shc stated that if the Planning Commission determines that multiple sanitary facilities are allowed, staff would need to prepare a Zoning Code amendment to reflect that intent. Discussion ensued concerning situations where a second sanitary facility may be necessary and whether the Code should be specific or allow for flexibility. Chairman Chelf called for public comment. Tony Inferrera, Architect addressed the Planning Commission in support of allowing multiple sanitary facilities in accessory structures and providing examples where a second sanitary facility may be necessary. Hearing no further comment, Chairman Chelf asked for comments from the Planning Commission. Commissioner Smith commented that she agrees with staff's interpretation that "a" sanitary facility means only one. Commissioner Cardenas concurred. Commissioner Kirkpatrick commented that he believes there should be flexibility to allow for more than one sanitary facility. Discussion ensued concerning mixed -use structures and situations were a second sanitary facility may be warranted. Minutes Planning Commission Regular Meeting 04-19-16 Chairman Chelf commented that since accessory structures are limited to 800 sq. ft. in size, there isn't a need for a second sanitary facility and he also concurs with staff's interpretation. Further discussion ensued concerning mixed -use structures. In response to Chairman Chelf, Planning Director Schwartz stated that per the existing code, each use in a mixed -use structure could have a sanitary facility. Following further discussion, the Planning Commission received and filed the report, thus supporting staff's interpretation that only one sanitary facility is allowed in an accessory structure. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 895. THE APPLICANT 1S REQUESTING CONTINUANCE TO A FIELD VISIT ON MAY 17, 2016 AT 10 BOWIE ROAD, (LOT 4-CRA), ROLLING HILLS, CA (PANG JUI YIU). Planning Director Schwartz stated that at the request of the applicant, this matter will be continued to a date to be selected during the scheduling of field trips later on this agenda. Consideration of this item was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, May 17, 2016 beginning at approximately 7:30 a.m. for the purpose of conducting a site visit to 10 Bowie Road and several other addresses. ZONING CASE NO. 900. Request for Variances for the construction of a swimming pool, pool equipment area, and attached trellis which would encroach into the rear yard setback and to exceed the maximum permitted total coverage of the lot in Zoning Case No. 900 at 71 Crest Road East, (Lot 69 E -I MS), Rolling Hills, CA (Brazy & Luchini). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property, turned the gavel over to Commissioner Smith and left the dais. Commissioner Smith introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request and stated that the Planning Commission visited the site earlier in the day. She further reviewed the lot configuration stating that the property is a flag lot and constrained by easements and driveways that serve the property below. She stated that the applicant is requesting a Variance to locate a 375 sq. ft. pool and 288 sq. ft. trellis entirely in the rear yard setback between 24' and 35' from the rear property line. She stated that the applicant is also requesting a Variance to exceed the maximum permitted total lot coverage with coverage proposed at 35.7% where the maximum is 35%. She stated that all of the other development standards are within the requirements. She stated that earlier today, a neighbor expressed concern regarding how the proposed pool will be screened and about staging of construction equipment and parking. She further stated that if the Planning Commission wishes to address the scrcening issue, a landscaping plan showing screening could be required, prior to adoption of a resolution. Commissioner Smith called for public comment. Criss Gunderson, Architect addressed the Planning Commission to further explain the applicant's request and to reiterate the constraints this lot faces which justify the variances being requested. In response to Commissioner Cardenas, Mr. Gunderson explained that moving the pool and cabana in a westerly direction would render them unusable because of the layout of the existing house and would put them closer to Mrs. Brown's residence. Andrea Brown, 73 Crest Road East addressed the Planning Commission to express concem regarding the geology and landscaping. She stated that if the hill is cleared it will destroy their privacy. She expressed her appreciation that the pool equipment was moved to addrcss her concerns. In response to Commissioner Smith, regarding moving the pool in a westerly direction, Ms. Brown stated that it might not be a good location for the applicant because it is right next to the Brown's driveway. She stated that she doesn't object to the project as long as they keep the landscaping to screen the pool from her property. Hearing no further public comments, Commissioner Smith called for comments from the Planning Commission. Minutes Planning Commission Regular Meeting 04-19-16 Commissioner Kirkpatrick stated that he is okay with the location because it makes sense from a noise standpoint and it makes the house more functional. He suggested that a condition be included that a landscaping plan be provided to address Mrs. Brown's concern regarding the landscaping. Commissioner Cardenas stated that he also concurs that having the pool/entertaining area makes sense given that it is not encroaching on the neighbors because it is on a hillside. Commissioner Smith stated that she also suggests that a landscaping plan be submitted to address Mrs. Brown's concerns. Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 900 at 71 Crest Road East with the standard findings of fact and conditions of approval plus a condition that the applicant submit a landscaping plan to screen the pool. Commissioner Kirkpatrick seconded the motion, which carried without objection. Chairman Chelf returned to the dais. ZONING CASE NO. 897 -REVISED. Request for a Site Plan Review, Conditional Use Permit and Variances for grading for a new building pad, for walls over 3 feet in height, and which will not average out to 2.5' in height, a pool, trellis, construction of an 800 square foot recreation room and to locate the structures in the front yard of thc lot and to exceed the maximum permitted disturbance of the lot. Also proposed is an 800 square foot addition to the residence and widening of the driveway in Zoning Case No. 897 at 2 Hillside Lane. (Lot 60-RH), Rolling Hills, CA. (Elkin). The project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request and stated that the Planning Commission also visited the site earlier in the day. She reviewed the lot configuration and stated that the applicant is proposing to construct a 705 sq. ft. recreation room and 600 sq. ft. swimming pool with 72 sq. R. spa in the front yard area of the lot which requires both a variance and conditional use permit. She stated that the applicant also proposes to legalize an existing two-story structure that was constructed and permitted for use as a stable, but since was converted to a guesthouse, to be used as a stable again. She stated that the applicant also proposes to widen thc existing driveway to 16 R. and just submitted a revised plan to move the driveway so that thc existing hedge can be retained. She stated that the grading will be balanced on site and the development standards with the exception of the disturbance are within the requirement of the Zoning Code with structural lot coverage proposed at 10.4% and total lot coverage proposed at 31%. In response to Commissioner Smith, the applicant's representative stated that the driveway is being widened as requirement from the Fire Department. Ms. Schwartz stated that there were concerns expressed regarding parking in the area during construction and the Planning Commission may wish to include a condition to address this issue. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain the changes that were made to address the concerns raised at the last meeting. In response to Chairman Chelf regarding the slope on the side of thc pool, Ms. Nicholson stated that the slope is currently 2:1 and there would be no advantage to changing it to 3:1 — doing so would only increase the grading and disturbance. Carole Hoffman, 3 Hillside Lane addressed the Planning Commission stating that she thinks the plan is improved from what was originally submitted. She expressed her hope that the stable will be able to accommodate horse keeping and expressed concern regarding construction traffic and parking. In response to Chairman Chelf, Ms. Hoffman explained her perspective on what constitutes appropriate horsc keeping facilities. Hearing no further public comments, Chairman Chelf called for comments from the Planning Commission. Commissioner Kirkpatrick commented that in general, he is okay with the project as currently proposed. Minutes Planning Commission Regular Meeting 04-19-16 Commissioner Smith commented that she is concerned about the access to the stable and it's ability to be used as a stable but she appreciates the changes that were made and believe they were an appropriate adjustment. Commissioner Cardenas commented that the changes that were made since the last meeting made for an improved project and addressed the concerns raised. He expressed concern regarding the stable including delivery access to the stable and suggested that the trellis be removed to improve access. Chairman Chelf expressed appreciation to the applicant for making the revisions and stated that he believes it makes for a better project. Following brief discussion and an indication from the applicant that the trellis would be removed, Commissioner Kirkpatrick moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 897 -REVISED at 2 Hillside Lane with the standard findings of fact and conditions of approval plus condition that construction parking be on the construction site or in the roadway easement on the south side of Hillside Lane only and if there is damage to the easement on the north side of Hillside Lane that it be repaired by the applicant. Commissioner Smith seconded the motion, which carried without objection. The applicant was asked to submit a revised plan showing the driveway moved to the east, the trellis removed; and submit a landscaping plan to show screening of the pool NEW PUBLIC HEARINGS ZONING CASE NO. 901. Request for a Site Plan Review for the construction of a new 5,975 square foot residence, with 5,000 square foot basement, 1,155 square feet detached garages, 1,360 square feet covered porches, including for guest house and stable, 1,152 square foot swimming pool, spa, entryway, retaining walls, driveway and outdoor kitchen and grading for a total of 46,090 cubic yards of dirt, which includes over -excavation and re -compaction; a Conditional Use Permit to constrict an 800 square foot guest house, the detached garages, 7,000 square foot tennis court and 1,810 square foot stable with 611 square foot loft; and Variances to locate the tennis court in the front yard area of the lot, to exceed the maximum permitted grading quantities for the tennis court, to exceed the maximum permitted average height of retaining walls and to exceed the maximum permitted disturbed area of the lot in Zoning Case No. 901, at 5 Pine Tree Lane, (Lot 94-RH), Rolling Hills, CA. (Shamg). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that a letter was received from Mr. Podcll (3 Pine Tree Lane) and has been placed on the dais expressing concern regarding the shared driveway and parking of construction vehicles. She stated that the lot, which is 5 acres in size was previously approved for subdivision but the lot was not subdivided and the approval has since expired. She reviewed the lot configuration and easements stating that the applicant is proposing a new residence, with a basement, detached garages and other amenities including a guesthouse, swimming pool, stable and corral. She further reviewed the applicant's request for a tennis court, which is proposed to be located in the front yard area of the lot. She reviewed the grading and disturbance stating that the applicant is requesting a Variance for disturbance proposed at 45.2%. She further reviewed the proposed walls, new driveway and stable access. She stated that the grading is proposed at 12,745 cu. yds. of cut and 12,745 cu. yds. of fill with 10,300 cu. yds. of over excavation and recompaction. She further reviewed the tennis court requirements and the variances being requested as well as the proposed guesthouse. She stated that the applicant is proposing one bathroom on the interior of the guesthouse and one bathroom on the exterior of the guesthouse. She reviewed the stable configuration stating that the proposed stable meets the Zoning Code requirements for stable use. She stated the building pad is proposed at 44,100 sq. ft. with coverage at 38.6% including the tennis court and entire development. She stated that structural lot coverage is proposed at 10.7% and total lot coverage is proposed at 20.8%. Discussion ensued concerning the location and access to the stable. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain the applicant's request stating that the tennis court was located in the front yard to make the best use of the lot. Minutes Planning Commission Regular Meeting 04-19-16 Discussion ensued concerning the location of the tennis court and the variance being requested. The Planning Commission expressed concern regarding the location of the tennis court, the driveway configuration and the crowding on the building pad. Following staff's presentation, public testimony and discussion, the members of the Planning Commission asked the applicant to submit revised plans to address the Planning Commission's concerns regarding the project. .The public hearing was continued. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,500 square foot residence, with 11,500 square foot basement, 1,540 square feet garages, 2,555 square feet covered porches, 900 square foot swimming pool and spa, trellises, driveway and an outdoor kitchen and grading for a total of 64,020 cubic yards of dirt, which includes over - excavation and re -compaction; Conditional Use Permits to construct an 800 square foot guest house, 770 square foot detached garage and 7,150 square foot tennis court; Variances to locate the guest house partially in the front yard area of the lot, to exceed the maximum permitted grading quantities and area of grading for the tennis court and to exceed the maximum permitted coverage of the front setback with the proposed driveway in Zoning Case No. 902, at 23 Crest Road East, (Lot I32A-MS), Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that a rendering of the proposed project has been placed on the dais and a larger version is shown on thc wall. She stated that the property is currently a vacant lot, which is 7 acres gross (6 acres net) in size and was recently presented for consideration of subdivision, which was approved by the Planning Commission; but the applicant ultimately withdrew the application during the City Council's consideration of the request. She reviewed the applicant's current request for a single-family home on the property. She stated that the applicant proposes a 1,000 sq. ft. set -aside area for a future stable and corral and a 400 sq. ft. trellis near thc tennis court. She reviewed the grading, which is proposed at 12,510 cu. yds of cut and 12,510 cu. yds of fill with 19,000 cu. yds. of over excavation and recompaction. She further reviewed the variances being requested which includes the grading for the tennis court. She further reviewed the proposed guesthouse noting that the applicant is proposing two interior bathrooms. She reviewed the grading and drainage stating that the applicant is proposing a 500 sq. ft. biofiltration unit where thc water will be filtered by the unit and dissipate into a dissipater. She further reviewed the proposed walls and building pads including the structural and total lot coverage. In response to Chairman Chelf, Planning Director Schwartz further explained the biofiltration system stating that as a requirement of State code, most of the water on thc lot has to be retained and filtrated; and a biofiltration system meets the requirement for filtration. Further discussion ensued concerning the drainage. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain thc applicant's request and the biofiltration system. She stated that the project was designed in such a way to take advantage of the view. In response to Chairman Chelf, Ms. Nicholson further explained the drainage plan. Discussion ensued concerning the drainage plan and other options for drainage. Ms. Nicholson stated that she would provide more information regarding the drainage system for the next meeting. Further discussion ensued concerning the driveway as well as the soils and geology reports. Concern was expressed regarding the location of the guesthouse. Gordon Schaye, 58 Portuguese Bend Road addressed the Planning Commission to express concern regarding the size of the proposed house and basement, the hydrology and the soil stability in thc area. Carmen Schaye, 58 Portuguese Bend Road addressed the Planning Commission to express concern regarding the soil stability and the size of the house and basement. Jim Hynes, 23 Crest Road East (property owner) addressed the Planning Commission to further explain their request and the hydrology stating that the hydrology studies were done during the subdivision application process and the runoff is the same. Lori Hynes, 23 Crest Road East (property owner) addressed the Planning Commission to further explain that the hydrology studies have been done and the runoff will be the same. Minutes Planning Commission Regular Meeting 04-19-16 -6- Further discussion ensued concerning the geology and hydrology. Planning Director Schwartz stated that the building department will review the hydrology, soils and geology reports prior to construction. The Planning Commission asked that thc County Building Department be available to answer questions regarding the hydrology, soils and geology review process. Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 902 at 23 Crest Road East. The public hearing was continued. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, May 17, 2016 beginning at 7:30 a.m. 37 Chuckwagon 23 Crest Road East 5 Pine Tree Lane 10 Bowie Road ITEMS FROM THE PLANNING COMMISSION Commissioner Smith expressed concem regarding traffic and parking issues that arise during construction projects and questioned if there is anything that can be done. City Manager Cruz stated that he could look into the matter. ITEMS FROM STAFF Planning Director Schwartz stated that at recent City Council meeting the Mayor suggested setting up a Joint Meeting between the Planning Commission and City Council and asked the Planning Commission to let staff know if they have any suggestions for topics. Brief discussion ensucd concerning possible topics. Planning Director Schwarz also reported that the City Council will be holding a public forum regarding trees and views to address some of the issues related to Measure B in order to get input from residents. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 9:15 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, May 17, 2016 beginning at 7:30 a.m. for thc purpose of conducting field trips to 37 Chuckwagon Road, 23 Crest Road East, 5 Pinc Tree Lane and 10 Bowie Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, May 17, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Minutes Planning Commission Regular Meeting 04-19-16 REGULAR MEETING INCORPORATED JANUARY 24, 1957 ACTION MEMORANDUM PLANNING COMMISSION TUESDAY, APRIL 19, 2016 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY OF ROLLING HILLS 6:30 P.M. 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:32 p.m. on Tuesday, April 19, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Cardenas, Kirkpatrick, Smith and Chairman Chelf. Commissioners Absent: Commissioner Gray. Others Present: Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Tony Inferrera, Architect. Criss Gunderson, Architect. Andrea Brown, 73 Crest Road East. Tavisha Nicholson, Bolton Engineering. Carole Hoffman, 3 Hillside Lane. Gordon and Carmen Schaye, 58 Portuguese Bend Road. Jim and Lori Hynes 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES A. March 15, 2016, Adjourned Regular Meeting of the Planning Commission Action Memo Planning Commission Meeting Page I of I ACTION: Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on March 15, 2016. Commissioner Kirkpatrick seconded the motion, which carried without objection. B. March 15, 2016, Regular Meeting of the Planning Commission ACTION: Commissioner Kirkpatrick moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on March 15, 2016. Commissioner Cardenas seconded the motion, which carried without objection. 6. RESOLUTIONS A. RESOLUTION NO. 2016-09. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT AN ADDITION TO THE RESIDENCE, AND VARIANCES TO ENCROACH WITH A PORTION OF THE ADDITION UP TO 10 FEET INTO THE FRONT YARD SETBACK AND TO RETAIN A SHED IN SIDE SETBACK IN ZONING CASE NO. 898 AT 46 EASTFIELD DRIVE, (LOT 97-EF), ROLLING HILLS, CA (MILLER). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15301, CLASS 1 EXEMPTION GUIDELINES. ACTION: Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-09 granting approval of the applicant's request in Zoning Case No. 898 at 46 Eastfield Drive. Commissioner Cardenas seconded the motion, which carried without objection. B. REQUEST FOR TIME EXTENSION AND RESOLUTION NO. 2016-10. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A TIME EXTENSION TO COMPLETE CONSTRUCTION OF A GARAGE AT 6 SADDLEBACK ROAD, LOT 18-R14, (REITER). ACTION: Commissioner Smith moved that the Planning Commission adopt Resolution No. 2016-10 granting a 12 -month time extension to complete construction of a garage at 6 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried without objection. Commissioner Cardenas abstained. 7. ITEMS FROM STAFF A. Consideration of a report relative to multiple sanitary facilities in accessory structures. ACTION: The Planning Commission received and filed the report. 8. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 895. THE APPLICANT IS REQUESTING CONTINUANCE TO A FIELD VISIT ON MAY 17, 2016 AT 10 BOWIE ROAD, (LOT 4-CRA), ROLLING HILLS, CA (PANG JUI YIU). Action Memo Planning Commission Meeting 04-19-16 2 of 2 ACTION: At the request of the applicant, consideration of this item was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, May 17, 2016 for the purpose of conducting a site visit to 10 Bowie Road. 13. ZONING CASE NO. 900. Request for Variances for the construction of a swimming pool, pool equipment area, and attached trellis which would encroach into the rear yard setback and to exceed the maximum permitted total coverage of the lot in Zoning Case No. 900 at 71 Crest Road East, (Lot 69 E-1 MS), Rolling Hills, CA (Brazy & Luchini). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property and left the dais. Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 900 at 71 Crest Road East with the standard findings of fact and conditions of approval plus a condition that the applicant submit a landscaping plan to screen the pool and that construction parking be limited to the construction site. Commissioner Kirkpatrick seconded the motion, which carried without objection. Chairman Chelf returned to the dais. C. ZONING CASE NO. 897 -REVISED. Request for a Site Plan Review, Conditional Use Permit and Variances for grading for a new building pad, for walls over 3 feet in height, and which will not average out to 2.5' in height, a pool, trellis, construction of an 800 square foot recreation room and to locate the structures in the front yard of the lot and to exceed the maximum permitted disturbance of the lot. Also proposed is an 800 square foot addition to the residence and widening of the driveway in Zoning Case No. 897 at 2 Hillside Lane, (Lot 60-RH), Rolling Hills, CA. (Elkin). The project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Commissioner Kirkpatrick moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 897 - REVISED at 2 Hillside Lane with the standard findings of fact and conditions of approval plus condition that construction parking be on the construction site or in the roadway easement on the south side of Hillside Lane only and if there is damage to the easement on the north side of Hillside Lane that is be repaired.. Commissioner Smith seconded the motion, which carried without objection. The applicant was asked to submit a revised plan showing the driveway moved to the east, the trellis removed; and submit a landscaping plan to show screening of the pool 9. NEW PUBLIC HEARINGS A. ZONING CASE NO. 901. Request for a Site Plan Review for the construction of a new 5,975 square foot residence, with 5,000 square foot basement, 1,155 square feet detached garages, 1,360 square feet covered porches, including for guest house and stable, 1,152 square foot swimming pool, spa, entryway, retaining walls, driveway and outdoor kitchen and grading for a total of 46,090 cubic yards of dirt, which includes over -excavation and re -compaction; a Conditional Use Permit to construct an 800 square foot guest house, the detached garages, 7,000 square foot tennis court and 1,810 square foot stable with 611 square foot loft; and Variances to locate the tennis court in the front yard area of the lot, to exceed the maximum permitted grading quantities for the tennis court, to exceed the maximum Action Memo Planning Commission Meeting 04-19-16 3 of 3 permitted average height of retaining walls and to exceed the maximum permitted disturbed area of the lot in Zoning Case No. 901, at 5 Pine Tree Lane, (Lot 94-RH), Rolling Hills, CA. (Shamg). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Following staffs presentation and public testimony, the members of the Planning Commission asked the applicant to submit revised plans to address the Planning Commission's concerns regarding the project. The public hearing was continued. B. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,500 square foot residence, with 11,500 square foot basement, 1,540 square feet garages, 2,555 square feet covered porches, 900 square foot swimming pool and spa, trellises, driveway and an outdoor kitchen and grading for a total of 64,020 cubic yards of dirt, which includes over -excavation and re - compaction; Conditional Use Permits to construct an 800 square foot guest house, 770 square foot detached garage and 7,150 square foot tennis court; Variances to locate the guest house partially in the front yard area of the lot, to exceed the maximum permitted grading quantities and area of grading for the tennis court and to exceed the maximum permitted coverage of the front setback with the proposed driveway in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 902 at 23 Crest Road East. The public hearing was continued. 10. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, May 17, 2016 beginning at 7:30 a.m. 37 Chuckwagon 5 Pine Tree Lane 23 Crest Road East 10 Bowie Road??? 11. ITEMS FROM THE PLANNING COMMISSION None. 12. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, May 17, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 37 Chuckwagon Road, 23 Crest Road East, 5 Pine Tree Lane and 10 Bowie Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, May 17, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 04-19-16 4 of 4 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION MARCH 15, 2016 PRESENT: Chairman Chelf, Commissioners Cardenas, Gray, and Kirkpatrick Commissioner Smith was absent and excused Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Wendy Starks, Associate Planner Leah Mirsch, resident Sarah Elkin, Property Owner Jack Smith, Caballeros President Tavisha Nicholson, Engineer Scott Martin, Landscape Designer FIELD TRIP Chairman Chelf called the meeting to order at 7:30 a.m. at 2 Hillside Lane. A. ZONING CASE NO. 897 -REVISED. Request for a Site Plan Review, Conditional Use Permit and Variances for grading for a new building pad, for walls over 3 feet in height, a pool, trellis, construction of an 800 square foot recreation room and to locate the pool, trellis and recreation room in the front yard area of the lot and to exceed the maximum permitted disturbance on the lot. Also proposed is an 800 square foot addition to the residence and widening of the driveway at 2 Hillside Lane, (Lot 60-RH), Rolling Hills, CA. (Elkin). The project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Planning Director Schwartz distributed to all present the two letters received from neighbors, and clarified that the Planning Department did not make any assurances about the fence between 2 and 4 Hillside and advised that fences are the purview of the RHCA. Director Schwartz reviewed the applicant's request for Site Plan Review, Conditional Use Permit, and Variance. Tavisha Nicholson pointed out the proposed new driveway, limits of grading, walls, pool, deck, recreation room, and the walkway around the recreation room. Commissioner Gray inquired if the recreation room would create an out -of -grade condition and Tavisha Nicholson advised it would not. Scott Martin discussed how the original design idea was to propose a flat roof on the recreation room which is not allowed in Rolling Hills, and the currently proposed recreation room height of 15.8 feet is too high, and that the design team and property owner desire to rework the recreation room to lower the profile and massing of the building, and will work with the RHCA on the ridgeline. He stated that they realize the reworked plan will create additional grading and disturbance. Discussion ensued and the decision was made to request a continuance to next month's meeting of the Planning Commission to allow the applicant time to rework the plan for the recreation room and pool; however, the 1 applicants' agents requested that the Planning Commission view the entire project and provide input. Tavisha Nicholson then pointed out the addition to the residence, the proposed stable access, the corral area, the stable, and the shed in the setback. Discussion ensued about the structures in the rear setback, and alternatives to the proposed stable access. The property owner and her representatives will explore providing stable access from Hillside Lane, or if access is feasible or allowed in the easement, and if the stable can be redesigned to be a workable stable for horses. Director Schwartz advised the upper level of the stable cannot have a bathtub and that the stable design must resemble a barn with doors and stalls that can accommodate a horse. There were questions about the structure as it was permitted as a tack room in the 1960's. Director Schwartz advised that the Code does not allow for a guest house and a recreation room/cabana on the same property and that the structure would either have to be converted into a workable stable on the first floor, tack room on the second, or be demolished and either build a new stable or set aside an area for a future stable elsewhere on the lot. Feasible stable access must be addressed in either case and the engineer stated that access from Hillside Lane will create additional grading and disturbance. Director Schwartz advised that the -aesubmittal-must include a workable stable -with a floor plan and elevations. Mr. Smith suggested they use one of the side storage rooms for hay storage. Tavisha Nicholson pointed out the proposed access for delivery to the stable along the driveway and advised a section would be removed and replaced with DG. Director Schwartz confirmed that if the tack room had been a single story an option would have been to keep it as a tack room where, pursuant to the Zoning Code, "passive recreation" activities are permitted and where the stable could be elsewhere on the lot. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission at 6:30 PM. Res peptfully Submitted, Date C0c 2 MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS MARCH 15, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, March 15, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Cardenas, Gray, Kirkpatrick. and Chairman Chelf. •e„;re,IGn 6:33 pm Commissioners Absent: Commissioner Smith (excused). Others Present: Yolanta Schwartz, Planning Director. Raymond Cruz, City Manager. Natalie Karpeles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Tavisha Nicholson, Bolton Engineering. Carole Hoffman, 3 Hillside Lane. Tony Inferrera, Architect. Robert Miller, 46 Eastfield Drive. Andy and Sarah Elkin, 2 Hillside Lane. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES February 16, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on February 16, 2016. Vice Chairman Gray seconded the motion, which carried without objection. February 16, 2016, Regular Meeting of the Planning Commission Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on February 16, 2016. Commissioner Cardenas seconded the motion, which carried without objection. RESOLUTIONS RESOLUTION NO. 2016-06. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A CONDITIONAL USE PERMIT, SITE PLAN REVIEW AND VARIANCES FOR A NEW CABANA, GRADING, ABOVE GRADE DECK, RETAINING WALLS, POOL AND RELATED STRUCTURES AND FOR ENCROACHMENT WITH A PORTION OF THE RAISED DECK, WALLS, POOL EQUIPMENT AREA AND FIRE PLACE INTO THE REAR YARD SETBACK; TO RETAIN TWO EXISTING SHEDS, PORTION OF TRELLIS AND BARBEQUE IN THE REAR YARD Minutes Planning Commission Regular Meeting 03-15-16 SETBACK; TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE AND TOTAL COVERAGE OF THE LOT AND TO SET ASIDE AN AREA FOR A FUTURE STABLE AND CORRAL IN THE FRONT YARD AREA OF THE LOT IN ZONING CASE NO. 893 AT 66 EASTFIELD DRIVE, (LOT 107-EF), (THOMAS). THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIROMENTAL QUALITY ACT (CEQA). Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request and stated that at its last meeting, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request. She stated that staff was further asked to check with the Rolling Hills Community Association with regard to the sheds located in the side yard setback and easement and it was found that the RHCA did approve the location of the sheds subject to a condition that they be removed from the easement when the current property owner sells the property. She further stated that the Resolution is presented for consideration with the standard conditions including conditions that the pool be fenced and the pool equipment arca be screened. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission on behalf of the applicant offering to answer any questions. Vice Chairman Gray expressed his appreciation to the applicant for modifying the request based on the concerns raised by the Planning Commission but expressed further concern regarding the location of the sheds stating that he does not believe that there are extenuating circumstances that justify granting a Variance. 1 -le expressed further concern generally regarding the number of Variances being granted. He stated that he will likely support the Resolution even though he has reservations. Chairman Chelf suggested making it a condition of approval that the sheds be removed upon sale of the property. Chairman Chelf commented that the sheds could be moved elsewhere on the property to a location that would not require a Variance but they would be more visible. He stated that he feels the current location is the least offensive place to locate them. Commissioner Cardenas commented that the sheds are only a part of this project because they are existing non -compliant but he believes it is more a Rolling Hills Community Association issue. Following further discussion concerning the sheds, Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-06 granting approval of the applicant's request in Zoning Case No. 893 at 66 Eastfield Drive as amended to include language that the sheds be removed upon sale of the property. Chairman Chelf seconded the motion, which carried without objection. (Commissioners Kirkpatrick and Smith absent) RESOLUTION NO. 2016-05. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH TWO GARAGES, COVERED PORCHES, A SWIMMING POOL/SPA, KOI POND, KOI POND GAZEBO, VARIOUS HEIGHTS BUT NOT TO EXCEED 5' HIGH RETAINING WALLS AND OTHER MISCELLANEOUS ACCESSORY STRUCTURES; AND VARIANCE TO ENCROACH' WITH A PORTION OF THE NEW RESIDENCE AND COVERED PORCHES INTO THE SIDE YARD SETBACK IN ZONING CASE NO. 894 AT 77 CREST ROAD EAST, (LOT 69 - AI -MS), (JANKOVICH). THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request and stated that at its last meeting, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request. She stated that at its last meeting having visited the site and at the request of a neighboring property, the Planning Commission asked that the pool equipment be moved. She noted that the applicant's representative has presented a revised plan to show the pool equipment in an alternate location. She further stated that the Resolution is presented for consideration with the standard conditions also including conditions that the pool be fenced and the pool equipment area be screened. Minutes Planning Commission Regular Meeting 03-15-16 Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed thc Planning Commission to further explain the applicant's request and offering to answer any questions. Commissioner Cardenas commented that he is supportive of the project recognizing that the applicant has addressed the issue regarding the location of the pool equipment. Vice Chairman Gray concurred. Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-05 granting approval of the applicant's request in Zoning Case No. 897 at 77 Crest Road East. Commissioner Cardenas seconded the motion, which carried without objection. (Commissioners Kirkpatrick and Smith absent) RESOLUTION NO. 2016-07. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT OF TWO LOTS AT 11 SADDLEBACK ROAD (APN: 7569-004-022) AND THE VACANT LOT SOUTH TFIEREOF (APN: 7569-004-023) TO CREATE ONE LOT IN ZONING CASE NO. 896-A, LOT LINE ADJUSTMENT NO. 2015-02, (WARREN). Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that this item and the next item arc both related to the project at 11 Saddleback Road where the Planning Commission previously directed staff to prepare a Resolution granting approval of the applicant's request. She stated that the second part of the application for a Site Plan Review, Conditional Use Permit and Variances is shown next on the agenda as a Public Hearing because the applicant has made revisions to the project. She stated that the first Resolution approving the Lot Line Adjustment merging the two lots is presented with the standard conditions. In response to Chairman Chelf, Planning Director Schwartz confirmed that the applicant would prefer that both items be considered simultaneously. Chairman Chclf then introduced thc next item and asked for staffs comments. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 896. Request for a Conditional Use Permit to construct a 13,860 square foot dressage arena, 2,415 square foot stable with a 625 square foot loft and 1,685 square foot corral; Site Plan Review for a 4,745 square foot residence, 659 square foot garage and ancillary structures, grading of 23,700 cubic yards cut and fill total, various walls, and swimming pool; and Variances to locate portions of the equestrian facilities in the front yard arca of the lot and to exceed the maximum permitted lot disturbance at 11 Saddleback Road (Lots 48-RH I and 48- RH-2), (Warren). The project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 (New construction of single family residence and accessory structures), and Section 15061(b)(3) (Common Sensc Exemption) of the CEQA Guidelines. AND CONSIDERATION OF A RESOLUTION OF APPROVAL RESOLUTION NO. 2016-08. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT, SITE PLAN REVIEW AND VARIANCES FOR GRADING AND CONSTRUCTION OF A DRESSAGE ARENA, STABLE WITH A LOFT AND CORRAL; A NEW RESIDENCE AND GARAGE, VARIOUS RETAINING WALLS, SWIMMING POOL AND RELATED PATIOS AND DECKS; TO LOCATE THE EQUESTRIAN FACILITIES IN THE FRONT YARD AREA OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 896 AT 11 SADDLEBACK ROAD, (WARREN). Planning Director Schwartz reviewed the applicant's revised request stating that since the changes were mostly minor in nature, staff prepared a Resolution based on the Planning Commission's previous direction, granting approval of the revised request for the Planning Commission's consideration. She reviewed the lot configuration of the combined lots as well as the proposed new residence and garage including covered porches, a swimming pool and a stable. She stated that nothing has changed with regard to those structures but what has changed is the location and grading related to the proposed Minutes Planning Commission Regular Meeting 03-15-16 dressage arena. She noted that the dressage arena has been moved out of the setback and is proposed at 13,860 sq. ft. with dimensions 70 ft. by 198 ft. She stated that by moving the dressage arena back, out of the setback walls and a swale will be required. She further reviewed the disturbance, which is currently proposed at 83% noting that the majority of thc disturbance is in the area of the arena. She noted that the grading also increased to 23,700 cu. yds. - 10,620 cu. yds. of cut and 10,620 cu. yds. of fill with the remainder of the grading being for over excavation and recompaction. Commissioner Kirkpatrick arrived and took his place at the dais. Planning Director Schwartz further reviewed the location of the access pathway from the stable to the arena noting that it has been moved further away from the pool area. She noted that the applicant also proposes to remove the concrete from the area around the stable and to create an access path off the existing driveway for vehicular and pedestrian access to the arena, which will be constructed of dirt or decomposed granite. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain the revisions that have been made including the proposed arena and the need for the wall. Carole Hoffman, 3 Hillside Lane addressed the Planning Commission to suggest that the access pathway to the arena needs to be such that large vehicles can access the arena for maintenance purposes. Commissioner Kirkpatrick commented that he is supportive of the project given that the concerns raised previously have been addressed. Vice Chairman Gray expressed concern regarding the disturbance required to construct the arena. 1 -le reviewed the required finings stating that in his opinion, the project is not harmonious in scale and mass with the site, the natural terrain and surrounding residences given the extensive disturbance and the walls required to support the arena. He further stated that he feels there is too much grading and it changes the natural terrain of the lot; and this particular lot cannot accommodate that size of an arena given the walls necessary to retain it. Chairman Chelf commented that developing that area with a riding ring promotes equestrian use in the community and he is supportive of such uses. He commented that if the lot was left as a separate lot it could be developed with a house and other structures that would have more of an impact than the proposed arena. Commissioner Cardenas commcntcd that he is also concerned about the additional grading but he is supportive of the changes that were made to move thc access path away from the pool area and to move the arena further away from the house and accepts that the additional grading is necessary for those changes given that there are no structures being proposed on that portion of the lot. Further discussion ensued concerning the proposed dressage arena. Vice Chairman Gray commented that with 88% disturbance and the amount of dirt being moved and the changing of the terrain doesn't justify the findings. Following further discussion, Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-08 granting approval of the applicant's request in Zoning Case No. 896 at 11 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried with Vice Chairman Gray opposed. Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-07 granting approval of the applicant's request for a Lot Line Adjustment in Zoning Case No. 896-A at 11 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried without objection. Minutes Planning Commission Regular Meeting 03-15-16 ZONING CASE NO. 895. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE APRIL 19, 2016 PLANNING COMMISSION FIELD TRIP MEETING. Request for a Site Plan Review to construct a new residence and Variances in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). At the request of the applicant, consideration of this item was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, April 19, 2016 beginning at approximately 8:00 a.m. for the purpose of conducting a site visit to 10 Bowie Road. ZONING CASE NO. 898. Request for a Site Plan Review to construct an 1,743 square foot addition, and Variances to encroach with 85 square feet of the addition 10 feet into the front yard setback, to retain a shed in side setback, and to exceed the maximum permitted disturbed area of the lot at 46 Eastfield, (Lot 97-EF), Rolling Hills, CA (Miller). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 898 at 46 Eastfield Drive stating that a photograph has been placed on the dais as further explanation regarding the addition. She further reviewed the changes that have been made to the project based on the concerns raised by the Planning Commission regarding the roofline at the last meeting noting that the ridgeline is now proposed only 1 ft. higher than the existing residence. She further stated that the applicant has also abandoned the request for the above grade deck resulting in the project having very little grading now. She stated that thc current calculations show the house proposed at 3,986 sq. ft. but the applicant has indicated that they would like the house to be 4,000 sq. ft. so they will be adding the additional square footage to accomplish that objective. She further reviewed the other structures on the lot and the set -aside arca for the a future stable and corral noting that the flat roof on the guest house will need to be changed to a pitched roof in order to be compliant. She further reviewed thc coverages and grading. She noted that that applicant also proposes to retain an existing shed located partially in the setback. Chairman Chelf called for public comment. Anthony Inferrera, Architect addressed the Planning Commission on behalf of the applicant to further explain the applicant's request and the changes that were made. Robert Miller, 46 Eastfield Drive (applicant) addressed the Planning Commission to further explain the history of their property and the reasons for their proposed changes. Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. Brief discussion ensued concerning the pitch of roof on the pool house and the ridgeline of the roof on the house. Commissioner Cardenas commented that from his standpoint, the issues expressed previously regarding the addition and the ridgeline of the house have been addressed. Vice Chairman Gray expressed appreciation to the applicant for making the changes and stated that the massing of the addition is better than previously proposed. Commissioner Kirkpatrick concurred. Following brief discussion, Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 898 at 46 Eastfield Drive with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion, which carried without objection. ZONING CASE NO. 897 -REVISED. Request for a Site Plan Review, Conditional Use Permit and Variances For grading for a new building pad, for walls over 3 feet in height, a pool, trellis, construction of an 800 square foot recreation room and to locate the pool, trellis and recreation room in the front yard area of the lot and to exceed the maximum permitted disturbance on the lot. Also proposed is an 800 square foot addition to the residence and widening of the driveway at Minutes Planning Commission Regular Meeting 03-15-16 2 Hillside Lane, (Lot 60-RH), Rolling Hills, CA. (Elkin). The project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz briefly reviewed the applicant's request and stated that at the field trip earlier in the day, the applicant's representative indicated that revised plans will be submitted to address the applicant's concerns regarding the project. Recognizing that the applicants and their representative were present and wishing to address the Planning Commission, Chairman Chelf called for public comments. Tavisha Nicholson addressed the Planning Commission to further explain the modifications that were discussed at the field trip to address the massing location. She asked for input from the Planning Commission with regard to the location of the recreation room and pool — specifically if the location as proposed in the front yard is acceptable. Carole Hoffman, 3 Hillside Lane addressed the Planning Commission stating that she submitted a letter expressing her concerns regarding the project. In response to Commissioner Cardenas regarding the impact of moving or shifting the pool house on the disturbance, Ms. Nicholson stated that there may be some additional disturbance to retain the 3:1 slopes. Commissioner Cardenas commented that he is not opposed to the location of the pool and cabana but he would like to sec the grading and disturbance kept to a minimum. He noted that he would be willing to consider additional disturbance to move the cabana out of sight from the neighbor's perspective. He further commented that the stable access issue does need to be addressed but he sees options available to address that issue. Vice Chairman Gray and Commissioner Kirkpatrick concurred. Chairman Chelf commented that he is supportive of moving the structure out of the view and suggested moving it down a step or two. Following brief discussion, consideration of this item was continued to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, April 19, 2016 beginning at 6:30 p.m. in the Council Chamber at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. NEW PUBLIC HEARINGS None. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, April 19, 2016 beginning at 7:30 a.m. 71 Crest Road E. (new case proposing a trellis in the setback) 10 Bowie Road ITEMS FROM THE PLANNING COMMISSION Vice Chairman Gray noted for the record that he will be unable to attend the April Planning Commission meeting. ITEMS FROM STAFF Planning Director Schwarz reported that the City Council, at its last meeting, adopted an amended version of the Administrative Regulations Interpreting Measure B and reviewed the adopted provisions. She further reported that the City Council received and filed the Planning Commission Resolutions approving the projects at 17 Middleridge Lane North and 3 Eastfield Drive. Minutes Planning Commission Regular Meeting 03-15-16 ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjoumed the meeting at 7:56 p.m. to an adjourned regular meeting of' the Planning Commission scheduled to be held on Tuesday, April 19, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 71 Crest Road East and 10 Bowie Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, April 19, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Plldtff eJ Heidi Luce City Clerk Minutes Planning Commission Regular Meeting 03-15-16 REGULAR MEETING INCORPORATED JANUARY 24, 1957 ACTION MEMORANDUM PLANNING COMMISSION TUESDAY, MARCH 15, 2016 1. CALL MEETING TO ORDER NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310)377-1521 FAX (310) 377-7288 CITY OF ROLLING HILLS 6:30 P.M. A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, March 15, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Kirkpatrick and Chairman Chelf. •ArrivedQJj 6:53 pm Commissioner Smith. Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Wendy Starks, Associate Planner. Heidi Luce, City Clerk. Tavisha Nicholson, Bolton Engineering. Carole Hoffman, 3 Hillside Lane. Tony Inferrera, Architect. Robert Miller, 46 Eastfield Drive. Andy and Sarah Elkin, 2 Hillside Lane. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. None. 5. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA APPROVAL OF MINUTES A. February 16, 2016, Adjourned Regular Meeting of the Planning Commission Action Memo Planning Commission Meeting Page I of 5 ACTION: Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on February 16, 2016. Vice Chairman Gray seconded the motion, which carried without objection. B. February 16, 2016, Regular Meeting of the Planning Commission ACTION: Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on February 16, 2016. Commissioner Cardenas seconded the motion, which carried without objection. 6. RESOLUTIONS A. RESOLUTION NO. 2016-06. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A CONDITIONAL USE PERMIT, SITE PLAN REVIEW AND VARIANCES FOR A NEW CABANA, GRADING, ABOVE GRADE DECK, RETAINING WALLS, POOL AND RELATED STRUCTURES AND FOR ENCROACHMENT WITH A PORTION OF THE RAISED DECK, WALLS, POOL EQUIPMENT AREA AND FIRE PLACE INTO THE REAR YARD SETBACK; TO RETAIN TWO EXISTING SHEDS, PORTION OF TRELLIS AND BARBEQUE IN THE REAR YARD SETBACK; TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE AND TOTAL COVERAGE OF THE LOT AND TO SET ASIDE AN AREA FOR A FUTURE STABLE AND CORRAL IN THE FRONT YARD AREA OF THE LOT IN ZONING CASE NO. 893 AT 66 EASTFIELD DRIVE, (LOT 107-EF), (THOMAS). THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIROMENTAL QUALITY ACT (CEQA). ACTION: Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-06 granting approval of the applicant's request in Zoning Case No. 893 at 66 Eastfield Drive as amended. Chairman Chelf seconded the motion, which carried without objection. (Commissioners Kirkpatrick and Smith absent) B. RESOLUTION NO. 2016-05. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENCE WITH TWO GARAGES, COVERED PORCHES, A SWIMMING POOL/SPA, KOI POND, KOI POND GAZEBO, VARIOUS HEIGHTS BUT NOT TO EXCEED 5' HIGH RETAINING WALLS AND OTHER MISCELLANEOUS ACCESSORY STRUCTURES; AND VARIANCE TO ENCROACH WITH A PORTION OF THE NEW RESIDENCE AND COVERED PORCHES INTO THE SIDE YARD SETBACK IN ZONING CASE NO. 894 AT 77 CREST ROAD EAST, (LOT 69 -Al -MS), (JANKOVICH). THE PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). ACTION: Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-05 granting approval of the applicant's request in Zoning Case No. 897 at 77 Crest Road East. Commissioner Cardenas seconded the motion, which carried without objection. (Commissioners Kirkpatrick and Smith absent) Action Memo Planning Commission Meeting 03-15-16 2 of 5 C. RESOLUTION NO. 2016-07. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS AUTHORIZING A LOT LINE ADJUSTMENT OF TWO LOTS AT 11 SADDLEBACK ROAD (APN: 7569-004-022) AND THE VACANT LOT SOUTH THEREOF (APN: 7569-004-023) TO CREATE ONE LOT IN ZONING CASE NO. 896-A, LOT LINE ADJUSTMENT NO. 2015-02, (WARREN). ACTION: Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-07 granting approval of the applicant's request for a Lot Line Adjustment in Zoning Case No. 896-A at 11 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried with out objection. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 896. Request for a Conditional Use Permit to construct a 13,860 square foot dressage arena, 2,415 square foot stable with a 625 square foot loft and 1,685 square foot corral; Site Plan Review for a 4,745 square foot residence, 659 square foot garage and ancillary structures, grading of 23,700 cubic yards cut and fill total, various walls, and swimming pool; and Variances to locate portions of the equestrian facilities in the front yard area of the lot and to exceed the maximum permitted lot disturbance at 11 Saddleback Road (Lots 48-RH 1 and 48-RH-2), (Warren). The project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 (New construction of single family residence and accessory structures), and Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines. AND CONSIDERATION OF A RESOLUTION OF APPROVAL RESOLUTION NO. 2016-08. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A CONDITIONAL USE PERMIT, SITE PLAN REVIEW AND VARIANCES FOR GRADING AND CONSTRUCTION OF A DRESSAGE ARENA, STABLE WITH A LOFT AND CORRAL; A NEW RESIDENCE AND GARAGE, VARIOUS RETAINING WALLS, SWIMMING POOL AND RELATED PATIOS AND DECKS; TO LOCATE THE EQUESTRIAN FACILITIES IN THE FRONT YARD AREA OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE IN ZONING CASE NO. 896 AT 11 SADDLEBACK ROAD, (WARREN). ACTION: Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-08 granting approval of the applicant's request in Zoning Case No. 896 at 11 Saddleback Road. Commissioner Kirkpatrick seconded the motion, which carried with Vice Chairman Gray opposed. B. ZONING CASE NO. 895. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE APRIL 19, 2016 PLANNING COMMISSION FIELD TRW MEETING. Request for a Site Plan Review to construct a new residence and Variances in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). Action Memo Planning Commission Meeting 03-15-16 3 of 5 ACTION: At the request of the applicant, consideration of this item was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, March 15, 2016 beginning at approximately 8:00 a.m. for the purpose of conducting a site visit to 10 Bowie Road. C. ZONING CASE NO. 898. Request for a Site Plan Review to construct an 1,743 square foot addition, and Variances to encroach with 85 square feet of the addition 10 feet into the front yard setback, to retain a shed in side setback, and to exceed the maximum permitted disturbed area of the lot at 46 Eastfield, (Lot 97-EF), Rolling Hills, CA (Miller). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. ACTION: Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 898 at 46 Eastfield Drive with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion which carried without objection. D. ZONING CASE NO. 897 -REVISED. Request for a Site Plan Review, Conditional Use Permit and Variances for grading for a new building pad, for walls over 3 feet in height, a pool, trellis, construction of an 800 square foot recreation room and to locate the pool, trellis and recreation room in the front yard area of the lot and to exceed the maximum permitted disturbance on the lot. Also proposed is an 800 square foot addition to the residence and widening of the driveway at 2 Hillside Lane, (Lot 60-RH), Rolling Hills, CA. (Elkin). The project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. ACTION: Planning Director Schwartz reported that at the field trip earlier in the day, the applicant's representative indicated that revised plans will be submitted to address the applicant's concerns regarding the project. Following brief discussion, consideration of this item was continued to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, April 19, 2016 beginning at 6:30 p.m. in the Council Chamber at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 8. NEW PUBLIC HEARINGS None. 9. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, April 19, 2016 beginning at 7:30 a.m. 71 Crest Road E. 10 Bowie Road 10. ITEMS FROM STAFF Action Memo Planning Commission Meeting 03-15-16 4 of 5 Planning Director Schwarz reported that the City Council, at its last meeting, adopted an amended version of the Administrative Regulations Interpreting Measure B. She further reported that the City Council received and filed the Planning Commission Resolutions approving the projects at 17 Middleridge Lane North and 3 Eastfield Drive. 11. ITEMS FROM THE PLANNING COMMISSION None. 12. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 7:56 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, April 19, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 71 Crest Road East and 10 Bowie Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, April 19, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 03-15-16 5 of 5 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION FEBRUARY 16, 2016 PRESENT: Chairman Chelf, Commissioners Cardenas, Gray, Kirkpatrick, and Smith Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Wendy Starks, Associate Planner FIELD TRIP Chairman Chelf called the meeting to order at 7:30 a.m. at 46 Eastfield Drive. 10 BOWIE ROAD, ZONING CASE NO. 895. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE MARCH 15, 2016 PLANNING COMMISSION FIELD TRIP MEETING. A. ZONING CASE NO. 898. Request for a Site Plan Review to construct an 1,835 square foot addition and a raised deck, and a Variance to encroach with 150 square feet of the addition 10 feet into the front yard setback, to retain a shed in side setback and to exceed the maximum permitted disturbed area of the lot at 46 Eastfield, (Lot 97-EF), Rolling Hills, CA (Miller). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. Also present for this field trip was: Anthony Inferrera, Architect Planning Director Schwartz reviewed the applicant's request for Site Plan Review and Variance and pointed out the setback at the front, the western side setback, and the rear setback, and to the existing legal non -conforming shed in the side setback the applicant is proposing to retain. Mr. Inferrera advised that the applicant recently moved it so it is no longer in the easement but it still remains in the setback. Director Schwartz pointed out the graded pad in the rear of the property where the future stable and corral are proposed. The group then walked towards the front of the property where the 1,635 square foot addition is proposed with 80 square feet of it to encroach into the front yard setback. It was noted that the addition would not be visible from the street or any neighbor due to the steep nature of the lot and the landscaping that screens it. Director Schwartz pointed out the flat roof on the existing guest house and advised that a 1 Condition of Approval would be that the applicant ensure the roof on the previously constructed pool shelter/guest house has been reconfigured and approved by the RHCA Architectural Committee in conjunction with obtaining building permits for the proposed project. Mr. Inferrera advised that the proposed deck was not staked and is being removed from this proposal and Director Schwartz advised that the disturbance will remain as is existing if the deck is no longer proposed. Commissioner Gray inquired about the height of the addition and Director Schwartz answered it is higher than the existing roofline. The architect stated that the span is bigger. Discussion ensued about the height of the addition in the front and whether it needs to be so much higher than the existing house. Commissioner Gray stated that the way the project is staked it may not work when it goes to construction and the applicant may have to revise the ridgeline. The group then proceeded to the rear of the property where the 150 square foot addition is proposed, but was not silhouetted. Commissioner Smith inquired about the roofline as it was not staked and Director Schwartz advised it would likely require an 18 -inch eave. There was concern expressed about whether this addition will accommodate a 4 -foot walkway around the house. Commissioner Cardenas asked whether the utility shed attached to the house, which houses a tankless water heater, will be relocated and where. Director Schwartz advised that it should be shown on the plans. B. ZONING CASE NO. 894. Request for a Site Plan Review to construct a new 6,631 square foot single family residence, 1,308 square foot garage, 1,781 square feet covered porches, 950 square foot swimming pool/spa, covered koi pond, various heights, but not to exceed 5' high retaining walls and other miscellaneous accessory structures; grading for the new development and modification to a previously approved corral area; and request for a Variance to encroach with 325 square feet of the new residence and covered patio into the side yard setback at 77 Crest Road East, (Lot 69 -A1 -MS), Rolling Hills, CA, (Jankovich). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Also present for this field trip were: Tavisha Nicholson, Engineer Geoff Sumich, Designer Tom Jankovich, Property Owner Mary -Ann Jankovich, Property Owner Criss Gunderson, Architect and representative of 71 Crest Road East Planning Director Schwartz reviewed the request for Site Plan Review and Variance. Geoff Sumich presented a model of the proposed development for the Commission's review. Commissioner Smith had a question about the 3 large trees and the owners stated that they wish to retain them if possible. Criss Gunderson advised that while he is reporting back to his clients he does not 2 foresee any objections or issues. In response to Commissioner Smith, Director Schwartz stated that a resident below, and one from across the canyon in Rancho Palos Verdes reviewed the plans and voiced no objections or concerns. In response to Chairman Chelf, Director Schwartz stated that the proposed development is not in an easement, but that a portion of the house and porches are in the side setback. Commissioner Smith inquired if the proposed house could be shifted out of the setback. Tavisha Nicholson illustrated how the eastern side setback is very steep and stated that the applicants prefer not to grade on that slope. Commissioner Chelf inquired about the walls and Tavisha Nicholson advised they are less than 3 feet, up to 5 feet, averaging 2.5 feet. Criss Gunderson inquired if there will be fill for the pool and Tavisha confirmed there would be with some cut being exported. Director Schwartz pointed out where the biofiltration unit is proposed. Director Schwartz pointed out the limits of grading on eastern side of the building pad. Criss Gunderson requested that the applicant consider relocating the pool equipment enclosure to the eastern side of the property overlooking the canyon to avoid potential noise to his client below. The group reviewed the previously approved stable area and the proposed modification to the 3' high wall, which is planned to be moved slightly to the north to allow the owners for a larger open area around the stable. Director Schwartz stated that the existing house could not be demolished prior to constructing the stable and the property owners confirmed this would not be an issue as they plan to reside in the existing home for at least a year. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission at 6:30 PM. Respectfully Submitted, Y nta Schwartz P . ng Director G D e Date 3 MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS FEBRUARY 16, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:32 p.m. on Tuesday, February 16, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Kirkpatrick, Smith and Chairman Chelf. None. Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Heidi Luce, City Clerk. Wendy Starks, Associate Planner. Dave Dennee, 1 Lower Blackwater Canyon Road. Ben Cauthen, Cauthen Design Group. Tavisha Nicholson, Bolton Engineering. Tony Inferrera, Architect. Geoff Sumich, Designer. Andy and Sarah Elkin, 2 Hillside Lane. Scott Martin, Landscape Architect, The (W)orkshop. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES January 19, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Smith moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on January 19, 2016. Vice Chairman Gray seconded the motion, which carried without objection. January 19, 2016, Regular Meeting of the Planning Commission Commissioner Smith noted a typographical error in the minutes. Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on January 19, 2016 as corrected. Commissioner Smith seconded the motion, which carried without objection. RESOLUTIONS RESOLUTION NO. 2016-03. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A REQUEST TO REMOVE RESTRICTIVE DEVELOPMENT CONDITION FROM RESOLUTION NO. 2010-03 IN ZONING CASE NO 776 AT 1 LOWER BLACKWATER CANYON ROAD, (LOT 46-RH) (DENNEE). Minutes Planning Commission Regular Meeting 02-16-16 Commissioner Cardenas recused himself from consideration of this item due to the proximity of his property to the subject property and left the dais. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to remove the restrictive development condition from Resolution 2010-03 in Zoning Case No. 776 at 1 Lower Blackwater Canyon Road. She stated that at its last meeting the Planning Commission directed staff to prepare a resolution granting approval of the applicant's request and the Resolution is presented for consideration. Chairman Chelf called for public comment. Hearing none, he asked for comments from the Planning Commission. Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-03 granting approval of the applicant's request to remove the restrictive development condition from Resolution No. 2010-03 in Zoning Case No. 776 at 1 Lower Blackwater Canyon Road. Commissioner Kirkpatrick seconded the motion, which carried without objection. Commissioner Cardenas returned to the dais. RESOLUTION NO. 2016-04. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR A DETACHED GARAGE, GRADING AND RETAINING WALLS; A CONDITIONAL USE PERMIT TO CONSTRUCT A DETACHED GARAGE; AND VARIANCES TO CONSTRUCT AN ADDITION TO THE RESIDENCE IN THE FRONT SETBACK, A ONE -CAR PARKING PAD LESS THAN 30 FEET FROM THE ROADWAY EASEMENT LINE, FOR GARAGE AND WALL ENCROACHMENT INTO THE FRONT YARD SETBACK, FOR OUT OF GRADE CONDITION OF THE GARAGE, WALLS THAT DO NOT AVERAGE OUT TO 2.5 - FEET, TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL AND TOTAL COVERAGE AND THE DISTURBED AREA OF THE LOT, IN ZONING CASE NO. 892, AT 3 EASTFIELD DRIVE, (LOT 58-EF), (BENNETT). PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 892 at 3 Eastfield Drive. She stated that during the site visit prior to the last meeting, it was noticed that there was an existing out of grade condition near the corner of the garage that will remain with the new garage which was not shown on the original plan nor was it advertised as requiring a variance. She further stated that at its last meeting following discussion regarding the out of grade condition, the Planning Commission directed staff to prepare a resolution granting approval of the applicant's request as revised to address the Planning Commission's concerns regarding the out of grade condition of the garage. She reviewed the revised plan, which shows only 5 ft. of exposed wall and included the required 4 ft. walkway around the structure. She stated that the Resolution of Approval is presented for consideration. Chairman Chelf called for public comment. Ben Cauthen, Cauthen Design Group addressed the Planning Commission to express concern on behalf of the applicant regarding the fuel modification condition. Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. Commissioner Smith expressed concem regarding the project stating that while she understands the constraints on the lot, she still feels the lot is overdeveloped and the location for the future stable and corral is not feasible. Following brief discussion, Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-04 granting approval of the applicant's request in Zoning Case No. 892 at 3 Eastfield Drive. Commissioner Cardenas seconded the motion, which carried with Commissioner Smith abstaining. ZONING CASE NO. 896-A. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE MARCH 15, 2016 PLANNING COMMISSION MEETING Request for a Lot Line Adjustment of two lots at 11 Saddleback Road (Lots 48-RH 1 and 48-RH-2), (Warren). Minutes Planning Commission Regular Meeting 02-16-16 ZONING CASE NO. 896. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE MARCH 15, 2016 PLANNING COMMISSION MEETING. Request for a Conditional Use Permit, Site Plan Review and Variances at 11 Saddleback Road (Lots 48-RH 1 and 48-RH-2), (Warren). At the request of the applicant, consideration of this item was continued to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, March 15, 2016 beginning at 6:30 p.m. in the Council Chamber at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. RESOLUTION NO. 2016-02. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A SUBSTANTIAL ADDITION, GRADING, SWIMMING POOL, PORCH, AND WALLS AND VARIANCES FOR ENCROACHMENT WITH PORTIONS OF THE ADDITIONS, WALLS AND A LIGHTWELL INTO SETBACKS, TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND TO EXCEED 2.5' AVERAGE HEIGHT OF WALLS IN ZONING CASE NO. 888 AT 17 MIDDLERIDGE LANE NORTH, (LOT 5 -MR), IN THE OVERLAY ZONING DISTRICT-OZD-I, (POST). PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 888 at 17 Middleridge Lane North. She stated that at its October meeting after visiting the site and discussing the project the Planning Commission asked the applicant to revise the project to move one of the additions out of the setback as much as possible to meet the line of the existing encroachment so that the wall is not in the easement and to address the issue at the rear of the property where there were proposed three step down walls to the lower pad for the pool. She further stated that at its last meeting the Planning Commission directed staff to prepare a resolution granting approval of the applicant's request subject to the modifications to address the Planning Commission's concerns. She further reviewed the applicant's revised request and stated that the Resolution of Approval based on the revised application is presented for consideration. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission offering to answer any questions the Planning Commission may have. Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. Commissioner Kirkpatrick and Commissioner Cardenas commented that they are appreciative to the applicant for making the suggested revisions and they are okay with the current proposal. Commissioner Cardenas further commented that he feels the project is consistent with the other development on the street. Vice Chairman Gray stated for the record that he listened to the audio recording from the previous meeting and visited the site again. He stated that he is not comfortable with the further encroachment into the front yard setback and he feels there is too much on the building site. Discussion ensued concerning the front yard encroachment and the constraints on that particular street. Planning Director Schwartz provided again the aerial photograph showing the encroachment of the other properties on the street. Vice Chairman Gray expressed further concern regarding the number of variances requested. Commissioner Smith stated that she is concerned about the lot coverage, disturbance and the development over the canyon. She further stated that she does not feel the project is harmonious in scale with the site. Following discussion, Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-02 granting approval of the applicant's request in Zoning Case No. 888 at 17 Middleridge Lane North. Commissioner Cardenas seconded the motion, which carried with Commissioner Smith and Vice Chairman Gray opposed. Minutes Planning Commission Regular Meeting 02.16-16 PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 895. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE MARCH 15, 2016 PLANNING COMMISSION MEETING. Request for a Site Plan Review to construct a new residence and Variances in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). At the request of the applicant, consideration of this item was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, March 15, 2016 beginning at approximately 8:00 a.m. for the purpose of conducting a site visit to 10 Bowie Road. ZONING CASE NO. 893. Request for a Conditional Use Permit (CUP), Site Plan Review and Variances for a new 475 square foot cabana, grading, above grade deck, walls, swimming pool and related structures and for encroachment with a portion of the deck, walls, pool equipment area and fire place into the rear yard setback; to retain two existing sheds, trellis and barbeque in the rear yard setback; to exceed the maximum permitted disturbance of the lot; to exceed the maximum permitted total coverage of the lot and to set aside an area for a future stable and corral in the front yard area of the lot in Zoning Case No. 893, at 66 Eastfield Drive, (Lot 107-EF), Rolling Hills, CA, (Thomas). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request as revised since the last meeting to address the Planning Commission's concerns. She stated that the applicant is also requesting to retain two existing sheds, which are located in the casement as well as a trellis and barbeque in the rear yard setback. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain the applicant's request. Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. Commissioner Cardenas commented that he is not comfortable approving anything in an easement but given that the neighbors have not raised any issues, he would be inclined to approve it. He further stated that otherwise, he is satisfied with changes that the applicant made and feels as though the concerns raised have been addressed. Commissioner Smith commented that she appreciates the modifications that the applicant made and she feels that this is a very difficult lot. Commissioner Kirkpatrick commented that he too appreciates the modifications that the applicant made and feels that the concerns have been mitigated. Vice Chairman Gray commented that he is concerned with the project because of the number of variances being requested. He stated that he feels the concerns regarding the cabana have been addressed but he objects to the sheds in the easement. Discussion ensued concerning the sheds. Chairman Chelf commented that it was his understanding that the Rolling Hills Community Association approved the location of the sheds with a stipulation that the sheds be removed if the applicant were to move from this property. Further discussion ensued concerning the sheds. Following discussion, Commissioner Smith moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 893 at 66 Eastfield Drive with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion, which carried without objection. The Planning Commission directed staff to confirm the Rolling Hills Community Association's action with regard to the sheds. Minutes Planning Commission Regular Meeting 02-16-16 ZONING CASE NO. 898. Request for a Site Plan Review to construct an 1,835 square foot addition and a raised deck, and Variances to encroach with 150 square feet of the addition 10 feet into the front yard setback, to retain a shed and service yard in side setback, for a wall that does not average out to 2.5' in height and to exceed the maximum permitted disturbed area of the lot at 46 Eastfield, (Lot 97-EF), Rolling Hills, CA (Miller). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request for an 1,835 sq. 11 addition at 46 Eastfield Drive and stated that the Planning Commission visited the site earlier in they day. She stated that the applicant originally submitted plans to include a raised deck and has since removed that part of the request. She further stated that the encroachment of the addition has been recalculated and it is approximately 80 sq. ft. She further reviewed the applicant's request and the conditions observed in the field. She stated that there will be no grading since the raised deck has been eliminated but the applicant will submit revised numbers. She further stated that the lot coverages on this project are all within the requirements, but the building pad coverage is proposed at 54.8%. She commented that at the field trip, concern was expressed about the height of the structure. Anthony Inferrera, Architect addressed the Planning Commission on behalf of the applicant to address the ridge height issue as well as the other issues raised. Vice Chairman Gray commented that he does not feel the addition is in keeping with the rest of the house. Commissioner Kirkpatrick commented that he is concerned about the massing but he feels that the architectural features are outside the Planning Commission's purview. Commissioner Smith commented that it struck her as a lot of mass and she is concerned that it does not meet the intent of the General Plan to keep things open and rural. Commissioner Cardenas commented that he is concerned about the excessive building pad coverage. Following discussion the applicant was asked to submit a revised plan to address the Planning Commission's concerns regarding the massing, the height and the ridgeline; as well as the other issues raised in the field. ZONING CASE NO. 894. Request for a Site Plan Review to construct a new 6,631 square foot single family residence, 1,308 square foot garage, 1,781 square feet covered porches, 950 square foot swimming pool/spa, covered koi pond, various heights, but not to exceed 5' high retaining walls and other miscellaneous accessory structures; grading for the new development and modification to a previously approved corral area; and request for a Variance to encroach with 325 square feet of the new residence and covered patios into the side yard setback at 77 Crest Road East, (Lot 69 -Al -MS), Rolling Hills, CA, (lankovich). The project is exempt from the Califomia Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request and stated that the Planning Commission visited the site earlier today. She stated that the project consists of a new 6,631 sq. ft. residence with two garages, a swimming pool, and covered koi pond. She reviewed the configuration of the lot and setbacks stating that the applicant is requesting a variance to encroach into the side yard setback with 325 sq. ft. of the residence and a portion of the covered patio. She noted that the existing home also encroaches into the side yard setback. She further stated that the Planning Commission previously approved a stable in the front yard area and as part of this application, the applicant proposes to move a portion of the wall that was part of that project further to the East to provide more room around the stable. She stated that during the field trip, the neighbor's architect requested that the pool equipment be moved and the engineer for this project has submitted a revised plan to show the pool equipment being removed from the southern side and moved to the eastern side to address the neighbor's concerns. She further reviewed the drainage plan, which includes a biofiltration unit to collect and dissipate the water from the site based on the stormwater management requirements. She further reviewed the coverages and proposed grading as well as the proposed driveway and turnaround. Chairman Chelf called for public comment. Minutes Planning Commission Regular Meeting 02-16-16 Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain the revisions that were made. Geoff Sumich addressed the Planning Commission offering to answer any questions Hearing no further public comment, Chairman Chelf asked for comments from the Planning Commission. Following brief discussion, Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 894 at 77 Crest Road East with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion, which carried without objection. NEW PUBLIC HEARINGS ZONING CASE NO. 897. Request for a Site Plan Review for grading, retaining walls over 3 feet in height, swimming pool and miscellaneous structures; Conditional Use Permit for a pool house, and Variances to locate the pool and pool house in the front yard of the lot, and to exceed maximum disturbance of the lot in Zoning Case No. 897 at 2 Hillside Lane, (Lot 60-RH), Rolling Hills, CA (Elkin). The project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 897 at 2 Hillside Lane. She reviewed the configuration of the lot and stated that the applicant proposes an 800 sq. ft. addition to the rear of the residence; a 470 sq. ft. cabana; a 680 sq. ft. swimming pool and 72 sq. ft. spa with a trellis and decking and walls that flank the pool area. She stated that a variance is also being requested to locate the pool and other structures in the front yard area. She stated that there currently exists on the property a two- story stable where the second story is being used as livable area, which will have to be converted back to a stable per the requirements of the Stable Ordinance. She further reviewed the proposed grading, disturbance and structural coverage. She stated that an adjacent property owner has expressed concern regarding the widening of the driveway and staff will be working with the applicant's representative to confirm the location of the property line. Chairman Chelf called for public comment. Andy Elkin, 2 Hillside Lane (property owner) addressed the Planning Commission to introduce himself and his wife Sarah and further explain their request. Scott Martin, Landscape Architect, The (W)orkshop addressed the Planning Commission to further explain the applicant's request. Following staffs presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 897 at 2 Hillside Lane. The public hearing was continued. SCHEDULE OF FIELD TRIPS The Planning. Commission scheduled a field trip to the following properties to be conducted on Tuesday, March 15, 2016 beginning at 7:30 a.m. 2 Hillside Lane 10 Bowie Road ITEMS FROM THE PLANNING COMMISSION None. Minutes Planning Commission Regular Meeting 02-16-16 ITEMS FROM STAFF Planning Director Schwartz reviewed the status of the View Ordinance amendment, Measure B Interpretation, and the appeal of the CTV resolution, which are currently before the City Council. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 8:36 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, March 15, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 2 Hillside Lane and 10 Bowie Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, March 15, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Cii Heidi Luce City Clerk Approved, Brad helf Chairman Minutes Planning Commission Regular Meeting 02-16-16 Web REGULAR MEETING ear al Ram gidh¢ INCORPORATED JANUARY 24, 1957 140. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 ACTION MEMORANDUM PLANNING COMMISSION CITY OF ROLLING HILLS TUESDAY, FEBRUARY 16, 2016 6:30 P.M. 1. CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:32 p.m. on Tuesday, February 16, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Cardenas, Gray, Kirkpatrick, Smith and Chairman Chelf. Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Natalie Karpeles, Assistant City Attorney. Heidi Luce, City Clerk. Wendy Starks, Associate Planner. Dave Dennee, 1 Lower Blackwater Canyon Road. Ben Cauthen, Cauthen Design Group. Tavisha Nicholson, Bolton Engineering. Tony Inferrera, Architect. Geoff Sumich, Designer. Andy and Sarah Elkin, 2 Hillside Lane. Scott Martin, Landscape Architect. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES A. January 19, 2016, Adjourned Regular Meeting of the Planning Commission Action Memo Planning Commission Meeting Page 1 of 5 ACTION: Commissioner Smith moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on January 19, 2016. Vice Chairman Gray seconded the motion, which carried without objection. B. January 19, 2016, Regular Meeting of the Planning Commission ACTION: Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on January 19, 2016 as corrected. Commissioner Smith seconded the motion, which carried without objection. 6. RESOLUTIONS A. RESOLUTION NO. 2016-03. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A REQUEST TO REMOVE RESTRICTIVE DEVELOPMENT CONDITION FROM RESOLUTION NO. 2010-03 IN ZONING CASE NO 776 AT 1 LOWER BLACKWATER CANYON ROAD, (LOT 46-RH) (DENNEE). ACTION: Commissioner Cardenas recused himself from consideration of this item due to the proximity of his property to the subject property and left the dais. Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-03 granting approval of the applicant's request to remove the restrictive development condition from Resolution No. 2010-03 in Zoning Case No. 776 at 1 Lower Blackwater Canyon Road. Commissioner Kirkpatrick seconded the motion, which carried without objection. Commissioner Cardenas returned to the dais. B. RESOLUTION NO. 2016-04. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR A DETACHED GARAGE, GRADING AND RETAINING WALLS; A CONDITIONAL USE PERMIT TO CONSTRUCT A DETACHED GARAGE; AND VARIANCES TO CONSTRUCT AN ADDITION TO THE RESIDENCE IN THE FRONT SETBACK, A ONE -CAR PARKING PAD LESS THAN 30 FEET FROM THE ROADWAY EASEMENT LINE, FOR GARAGE AND WALL ENCROACHMENT INTO THE FRONT YARD SETBACK, FOR OUT OF GRADE CONDITION OF THE GARAGE, WALLS THAT DO NOT AVERAGE OUT TO 2.5 -FEET, TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL AND TOTAL COVERAGE AND THE DISTURBED AREA OF THE LOT, IN ZONING CASE NO. 892, AT 3 EASTFIELD DRIVE, (LOT 58-EF), (BENNETT). PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). ACTION: Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-04 granting approval of the applicant's request in Zoning Case No. 892 at 3 Eastfield Drive. Commissioner Cardenas seconded the motion, which carried with Commissioner Smith abstaining. Action Memo Planning Commission Meeting 02-16-16 2 of 5 C. (1) ZONING CASE NO. 896-A. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE MARCH 15, 2016 PLANNING COMMISSION MEETING Request for a Lot Line Adjustment of two lots at 11 Saddleback Road (Lots 48-RH 1 and 48-RH-2), (Warren). (2) ZONING CASE NO. 896. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE MARCH 15, 2016 PLANNING COMMISSION MEETING. Request for a Conditional Use Permit, Site Plan Review and Variances at 11 Saddleback Road (Lots 48-RH 1 and 48-RH-2), (Warren). ACTION: At the request of the applicant, consideration of this item was continued to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, March 15, 2016 beginning at 6:30 p.m. in the Council Chamber at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. D. RESOLUTION NO. 2016-02. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A SUBSTANTIAL ADDITION, GRADING, SWIMMING POOL, PORCH, AND WALLS AND VARIANCES FOR ENCROACHMENT WITH PORTIONS OF THE ADDITIONS, WALLS AND A LIGHTWELL INTO SETBACKS, TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT AND TO EXCEED 2.5' AVERAGE HEIGHT OF WALLS 114 ZONING CASE NO. 888 AT 17 MIDDLERIDGE LANE NORTH, (LOT 5 -MR), 1N THE OVERLAY ZONING DISTRICT-OZD-1, (POST). PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA). ACTION: Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-02 granting approval of the applicant's request in Zoning Case No. 888 at 17 Middleridge Lane North. Commissioner Cardenas seconded the motion, which carried with Commissioner Smith and Vice Chairman Gray opposed. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 895. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE MARCH 15, 2016 PLANNING COMMISSION MEETING. Request for a Site Plan Review to construct a new residence and Variances in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jul Yiu). ACTION: At the request of the applicant, consideration of this item was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, March 15, 2016 beginning at approximately 8:00 a.m. for the purpose of conducting a site visit to 10 Bowie Road. B. ZONING CASE NO. 893. Request for a Conditional Use Permit (CUP), Site Plan Review and Variances for a new 475 square foot cabana, grading, above grade deck, walls, swimming pool and related structures and for encroachment with a portion of the deck, walls, pool equipment area and fire place into the rear yard setback; to retain two existing sheds, trellis and barbeque in the rear yard setback; to exceed the maximum Action Memo Planning Commission Meeting 02-16-16 3 of 5 permitted disturbance of the lot; to exceed the maximum permitted total coverage of the lot and to set aside an area for a future stable and corral in the front yard area of the lot in Zoning Case No. 893, at 66 Eastfield Drive, (Lot 107-EF), Rolling Hills, CA, (Thomas). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Commissioner Smith moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 893 at 66 Eastfield Drive with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion which carried without objection. C. ZONING CASE NO. 898. Request for a Site Plan Review to construct an 1,835 square foot addition and a raised deck, and Variances to encroach with 150 square feet of the addition 10 feet into the front yard setback, to retain a shed and service yard in side setback, for wall that does not average out to 2.5' in height and to exceed the maximum permitted disturbed area of the lot at 46 Eastfield, (Lot 97-EF), Rolling Hills, CA (Miller). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. ACTION: Following staff's presentation, public comment and discussion the applicant was asked to submit a revised plan to address the Planning Commission's concerns regarding the project. D. ZONING CASE NO. 894. Request for a Site Plan Review to construct a new 6,631 square foot single family residence, 1,308 square foot garage, 1,781 square feet covered porches, 950 square foot swimming pool/spa, covered koi pond, various heights, but not to exceed 5' high retaining walls and other miscellaneous accessory structures; grading for the new development and modification to a previously approved corral area; and request for a Variance to encroach with 325 square feet of the new residence and covered patios into the side yard setback at 77 Crest Road East, (Lot 69 -A1 -MS), Rolling Hills, CA, (Jankovich). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 894 at 77 Crest Road East with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion which carried without objection. 8. NEW PUBLIC HEARINGS A. ZONING CASE NO. 897. Request for a Site Plan Review for grading, retaining walls over 3 feet in height, swimming pool and miscellaneous structures; Conditional Use Permit for a pool house, and Variances to locate the pool and pool house in the front yard of the lot, and to exceed maximum disturbance of the lot in Zoning Case No. 897 at 2 Hillside Lane, (Lot 60-RH), Rolling Hills, CA (Elkin). The project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Action Memo Planning Commission Meeting 02-16-16 4 of 5 ACTION: Following staffs presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 897 at 2 Hillside Lane. The public hearing was continued. 9. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, March 15, 2016 beginning at 7:30 a.m. 2 Hillside Lane 10 Bowie Road 10. ITEMS FROM STAFF None. 11. ITEMS FROM THE PLANNING COMMISSION None. 12. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 8:36 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, March 15, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 2 Hillside Lane and 10 Bowie Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, March 15, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 02-16-16 5 of 5 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION JANUARY 19, 2016 PRESENT: Chairman Chelf, Commissioners Smith, Kirkpatrick, Gray and Cardenas Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Wendy Starks, Associate Planner FIELD TRIP Chairman Chelf called the meeting to order at 7:30 a.m. at 3 Eastfield Drive. A. ZONING CASE NO. 892. Request for a Site Plan Review for a detached garage, grading, and a 5' high retaining wall; Conditional Use Permit (CUP) to construct a 704 square foot detached garage; and Variances to construct a 61 sq. ft. addition to the residence in the front setback, a new one -car parking pad to be located closer than 30 feet from the roadway easement line, to locate the garage partially within the front yard setback, to exceed the maximum permitted structural and total coverage of the lot and the disturbed area of the lot, and to locate a 5' high retaining wall in the front setback in Zoning Case No. 892, at 3 Eastfield Drive (Lot 58-EF), Rolling Hills, CA (Bennett). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. Also present for this field trip were: Ben Cauthen, project designer Luigi Ciappa, representative Jim Aichele, resident Planning Director Schwartz reviewed the applicant's request and pointed out the proposed 704 square foot detached garage and its new configuration (with direct access from the driveway), the new one -car parking pad proposed to be located closer than 30 feet to the roadway easement line, the 61 square foot addition to the residence, and advised that the permitted structural and total coverage of the lot and disturbed area of the lot will be exceeded due in large part to the existing tennis court at the rear of the property. Director Schwartz also pointed out the existing 3' retaining wall that will be demolished, the area behind it graded out and a 5' high retaining wall constructed in the front setback, before all present proceeded to the rear of the residence to view the addition at the rear of the lot, and the proposed garage. Director Schwartz illustrated 1 where the proposed stable set -aside area is adjacent to the existing tennis court. Discussion ensued about the existing out of grade condition at the northeastern side of the garage. The project designer stated that the proposed garage will be constructed within the footprint of the existing garage and therefore this condition will remain. Director Schwartz stated that elevation plan for this condition must be submitted and if the out of grade height does not meet the code requirement a variance would be required. Commissioner Gray suggested that the applicant soften the appearance of the exposed side of the garage and construct terraced walls with planting in between. The Commission then discussed the terraced walls and how best to blend them with the surrounding area and provide a minimum of 4' wide walking path around the structure. B. ZONING CASE NO. 895. Request for a Site Plan Review to construct a new 6,269 square foot single family residence with a 6,000 square foot basement, 848 square foot garage and ancillary structures, swimming pool, several not to exceed 5' in height retaining walls, grading of 8,248 cubic yards of cut and fill, and a new driveway; and Variances for: 1) portion of the house, service yard and two light wells to encroach into the rear setback; 2) a future stable and corral location in the front yard; 3) to exceed the maximum permitted total lot coverage and the disturbed area of the lot; 4) construction of retaining walls that encroach into the front and rear setbacks and that exceed an average height of 2.5 feet and 5) to exceed the maximum permitted coverage of the front setback with a driveway in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Per the request of the project representatives the field trip was cancelled. C. (1). ZONING CASE NO. 896-A. Request for a Lot Line Adjustment to merge two existing parcels, having an APN: 7569-004-22 and 7569-004-23, into one parcel, which will result in a lot having 3.25 acres gross and 2.258 acres net, in the RAS-1 Zoning District, at 11 Saddleback Road, Rolling Hills, CA, (Warren). Project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15305(a) (Lot line adjustment). (2). ZONING CASE NO. 896. Request for a Conditional Use Permit to construct a 13,860 square foot dressage arena, 2,415 square foot stable with a 625 square foot loft and 1,685 square foot corral; Site Plan Review for a 4,745 square foot residence, 659 square foot garage and ancillary structures, grading of 9,300 cubic yards cut and fill, various walls, and swimming pool; and Variances to locate portions of the equestrian facilities in the front yard area of the lot and/ or in setbacks and to exceed the maximum permitted lot disturbance at 11 Saddleback Road (Lots 48-RH 1 and 48-RH-2), (Warren). The project has been determined to be exempt from the California Environmental Quality Act, (CEQA) 2 pursuant to Section 15303 (New construction of single family residence and accessory structures), and Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines. Also present for this field trip were: Tavisha Nicholson, engineer Matt Schneider, architect Gregg Keenan, contractor Carol Hoffman, resident Eddy Delgado, resident Jim Aichele, resident Planning Director Schwartz reviewed the request for a Lot Line Adjustment to merge two existing parcels into one parcel, resulting in a lot having 3.25 acres gross and 2.258 acres net, and gave an overview of the request for a Conditional Use Permit to construct a 13,860 square foot dressage arena, 2,415 square foot stable with a 625 square foot loft and 1,685 square foot corral; Site Plan Review for a 4,745 square foot residence, 659 square foot garage and ancillary structures, grading of 9,300 cubic yards cut and fill, various walls, and swimming pool; and Variances to locate portions of the equestrian facilities in the front yard area of the lot and/ or in setbacks and to exceed the maximum permitted lot disturbance. The field trip commenced at the driveway portion of the lot where Planning Director Schwartz stated that the existing detached garage is proposed to be converted to a portion of the stable with additional square footage added for the stable and discussion about the driveway access to the proposed stable ensued as the code requires that access to the stable not be all impervious. Planning Director Schwartz showed the 3 - foot wide decomposed granite or grasscrete inlay on the driveway the applicant proposes to satisfy the code requirement. In response, Chairman Chelf requested that the surfaces leading to the stable be pervious and Tavisha Nicholson advised that if that were what the Commission requires, the applicant would comply. Carol Hoffman commented that access to the dressage arena should be provided for very occasional heavy truck delivery of sand and other materials to maintain the arena. The engineer pointed out the secondary roadway access to the west of the primary driveway access that will serve to accommodate this function. In response to Director Schwartz's comment that a second driveway could require a Conditional Use permit, Chairman Chelf suggested that the access to the arena be taken off of the primary driveway. Carol Hoffman also inquired about the proposed three-foot wall along the horse access trail from the stable to the dressage area, to be located between the trail and the pool area. Ms. Nicholson discussed how the wall goes upwards to the residential building pad and that there is adequate separation between the horse riders and the pool area. 3 Everyone proceeded to the proposed stable/corral area where discussion about the proposed 2:1 grading and the cut and benching grading ensued. All present viewed the silhouette of the proposed stable and discussed the existing corrals, which will be demolished. Ms. Nicholson advised the group that the intention is to retain the garage and residence as much as possible and to complete a "major remodel." However, for the purpose of planning review the project is being considered new construction. The group then walked the proposed trail to the proposed residence, pool and deck area where Planning Director Schwartz pointed out the new house, two trellises areas - one by the residence and the other overlooking the dressage arena, the pool and decking. A question was asked about how much grass area would remain and Ms. Nicholson advised there would be little grass area left after construction. Most surfaces would be a combination of decking/landscape. The group proceeded to the proposed dressage arena and Gregg Keenan indicated where the existing So Cal Edison easement is and Planning Director Schwartz advised that a condition of approval will be for So Cal Edison to sign off on that easement or provide written permission for the easement to remain with the dressage arena located over the easement. Discussion ensued regarding grading and limits of grading and whether the dressage arena could be moved further back on the lot so that it does not encroach into the front setback. Tavisha Nicholson indicated how that would be challenging, as the rear portion of the lot is very steep and would require more disturbance to accommodate a regulation size dressage arena, unless retaining walls are constructed. Chairman Chelf asked if the applicant would consider altering the proposed accessway of the dressage arena from the existing driveway via a gate and Ms. Nicholson agreed to explore the access further. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission beginning at 6:30 PM. Respectfully Submitted, Yol a Schwartz Pla ng Director Date , Chairman late h MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS JANUARY 19, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:35 p.m. on Tuesday, January 19, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Kirkpatrick, Smith and Chairman Chelf. None. Yolanta Schwartz, Planning Director. Raymond Cruz, City Manager. Natalie Karpelcs, Assistant City Attorney. Heidi Luce, City Clerk. Dave Dennee, 1 Lower Blackwater Canyon Road. Ben Cauthen, Cauthen Design Group. Terry McDonald and Cecelia, 10 Bowie Road (tenants). Jack Ng, 10 Bowie Road (applicant's representative). Tavisha Nicholson, Bolton Engineering. Greg Keenan, Keenan Development. Tony Inferrera, Architect. Geoff Sumich, Designer. Cathy Nichols, 14 Crest Road West. Jim Aichele, 14 Crest Road West. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA City Manager Cruz introduced the City's new Assistant City Attorney, Natalie Karpeles. APPROVAL OF MINUTES December 15, 2015, Adjourned Regular Meeting of the Planning Commission Vice Chairman Gray moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on December 15, 2015. Commissioner Kirkpatrick seconded the motion, which carried without objection. December 15, 2015, Regular Meeting of the Planning Commission Commissioner Smith noted two typographical errors in the minutes. Commissioner Smith moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on December 15, 2015 as corrected. Vice Chairman Gray seconded the motion, which carried without objection. NEW BUSINESS Request to amend Resolution No. 2010-03 to remove a condition of "no further development without Planning Commission review" at 1 Lower Blackwater Canyon Road, (Dennee). Minutes Planning Commission Regular Meeting 01-19-16 Commissioner Cardenas recused himself from consideration of this item due to the proximity of his property to the subject property and left the dais. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to have the "no further development without Planning Commission review" condition removed from Resolution No. 2010-03 in a project previously approved with certain conditions at I Lower Blackwater Canyon Road. She reviewed the constraints on the property as well as the background regarding why the "no further development" condition was originally placed on the Resolution, stating that the previously approved project was not constructed and the entitlement has since expired. She stated that the applicant currently proposes to construct a 108 sq. ft. addition to the residence, which could be approved administratively if not for the "no further development" condition. Chairman Chelf called for public comment. Dave Dennce, 1 Lower Blackwater Canyon Road addressed the Planning Commission to further explain the request. He stated that he feels that if the entitlement expired then the "no further development" condition should have also expired. Following brief discussion, Vice Chairman Gray moved that the Planning Commission direct staff to prepare a REVISED Resolution to remove the "No further development without Planning Commission review" condition on Resolution No. 2010-03 at 1 Lower Blackwater Canyon Road. Commissioner Smith seconded the motion, which carried without objection. Commissioner Cardenas returned to the dais. RESOLUTIONS None. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 892. Request for a Site Plan Review for a detached garage, grading and a 5' high retaining wall; Conditional Use Permit (CUP) to construct a 704 square foot detached garage; and Variances to construct 61 sq. ft. addition to the residence in the front setback, a new one -car parking pad to be located closer than 30 feet from the roadway casement line, to locate the garage partially within the front yard setback, to exceed the maximum permitted structural and total coverage of the lot and the disturbed area of the lot, and to locate a 5' high retaining wall in the front setback in Zoning Case No. 892, at 3 Eastfield Drive (Lot 58-EF), Rolling Hills, CA (Bennett). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz briefly reviewed the applicant's request in Zoning Case No. 892 at 3 Eastfield Drive and stated that the Planning Commission visited the site earlier in the day. She reviewed the proposed lot coverage stating that the existing lot coverage exceeds the maximums and with the proposed improvements, the numbers will increase. She stated that during the site visit, it was discovered that a portion of the garage is currently constructed out of grade and with the improvements, will be exposed by more than 5 ft. which requires a variance and will need to be re -advertised and noticed. Chairman Chelf called for public comment. Ben Cauthen, Cauthen Design Group addressed the Planning Commission to further explain the applicant's request stating that he feels thebut of grade condition of the garage can be addressed with a planter. Discussion ensued concerning the out -of -grade condition and ways to soften the appearance without impacting the existing Pine tree. Commissioner Cardenas commented that he feels the proposed project is an improvement but that the out -of -grade condition needs to be addressed. Commissioner Smith commented that she feels the property is crowded and overbuilt and does not meet the intent of the General Plan in that it does not feel "open and rural." Minutes Planning Commission Regular Meeting 01-19-16 Vice Chairman Gray commented that he feels the lot probably has too much development as it exists but since the improvements to the garage are being made in the existing footprint, it doesn't make it any more crowded. He stated that his only concern is the out of grade situation. Commissioner Kirkpatrick commented that he feels the proposed changes improve access to the property and minimizes the visual impact from the street. Chairman Chelf commented that he too feels the proposed changes improve access and safety as well as visual impact from the street. He commented that he would like to see the out of grade condition softened. Following discussion, Vice Chairman Gray moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 892 at 3 Eastfield Drive as amended to address the out of grade condition with the standard findings of fact and conditions of approval plus a condition that there be no further development without Planning Commission review. . Commissioner Cardenas seconded the motion, which carried without objection. ZONING CASE NO. 895. Request for a Site Plan Review to construct a new 6,269 square foot single family residence with 6,000 square foot basement, 848 square foot garage and ancillary structures, swimming pool, several not to exceed 5' in height retaining walls, grading of 8,248 cubic yards of cut and fill, and a new driveway; and Variances for: 1) portion of the house, service yard and two light wells to encroach into the rear setback; 2) a future stable and corral location in the front yard; 3) to exceed the maximum permitted total lot coverage and the disturbed area of the lot; 4) construction of retaining walls that encroach into the front and rear setbacks and that exceed an average height of 2.5 feet and 5) to exceed the maximum permitted coverage of the front setback with a driveway in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Planning Director Schwartz stated that the applicant has requested that consideration of this matter be continued. Recognizing that the item is on the published agenda, Chairman Chelf called for public comment. Terry McDonald and Cecelia, 10 Bowie Road (tenants) addressed the Planning Commission to request that the Planning Commission delay consideration of this case until their lease is up in May. In response to Mr. McDonald's request, Chairman Chelf commented that the Planning Commission has certain timelines that it must follow based on State law and as such, is not able to delay the proceedings. He further suggested that Mr. McDonald express their concerns to the property owner. Jack Ng addressed the Planning Commission on behalf of the property owner to apologize that the property was not staked for the previously scheduled field trip stating that they will work with the realtors that are handling the lease to ensure that any issues with the tenants are resolved prior to rescheduling the field trip. Consideration of this item was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, February 16, 2016 beginning at 7:30 a.m. for the purpose of conducting a site visit to 10 Bowie Road. ZONING CASE NO. 896-A. Request for a Lot Line Adjustment to merge two existing parcels, having an APN: 7569-004-22 and 7569-004-23, into one parcel, which will result in a lot having 3.25 acres gross and 2.258 acres net, as calculated by the City for development purposes in the RAS-1 Zoning District, at 11 Saddleback Road, Rolling Hills, CA, (Warren). Project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15305(a) (Lot line adjustment). ZONING CASE NO. 896. Request for a Conditional Use Permit to construct a 13,860 square foot dressage arena, 2,415 square foot stable with a 625 square foot loft and 1,685 square foot corral; Site Plan Review for a 4,745 square foot residence, 659 square foot garage and 324 square foot wine cellar, 9,300 cubic yards of grading, various walls, pool patio and pool deck, and swimming pool; and Variances to locate the equestrian facilities in the front yard area of the lot and/or in setbacks and to exceed the maximum permitted lot disturbance at 11 Saddleback Minutes Planning Commission Regular Meeting 01-19-16 Road (Lots 48-RH I and 48-RH-2), (Warren). The project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 (New construction of single family residence and accessory structures), and Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz briefly reviewed the applicant's request in Zoning Case No. 896 and 896-A at 11 Saddleback Road and stated that the Planning Commission visited the site earlier in the day. She stated that first request is for a Lot Line Adjustment to merge two lots and the second is for development of the merged lots. In response to Chairman Chelf, Planning Director Schwartz stated that although they are two separate requests, they should be considered together. Ms. Schwartz further reviewed the proposed Lot Line Adjustment and the development, which includes a new house, garage and pool as well as a stable and corral. She stated that the applicant is also requesting a variance to retain the existing access to the proposed stable. She stated that the proposed stable meets the Zoning Code requirements for stables. She further reviewed the proposed dressage arena stating that variances are requested for it to be partially located in the front setback as well as to exceed the maximum disturbance. She then reviewed the proposed grading and other miscellaneous amenities proposed. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission on behalf of the applicant to further explain the applicant's request. She expressed the applicant's willingness to work with the Planning Commission to address the concern raised in the field regarding stable access. Brief discussion ensued concerning the access to the arena and stable. Commissioner Kirkpatrick commented that he is fine with the lot line adjustment and the proposed development; and his only concern would be the visual impact of the dressage arena from the road but he feels it is justifiable. Vice Chairman Gray commented that he is concerned about the topography that will result from merging the two lots and he does not feel that it meets the intent of the General Plan given that there are 2:1 slopes around almost two-thirds of the property. He expressed further concern regarding the water flow from the property and suggested that the access path between the stable and the dressage arena be constructed with DG to eliminate the additional slopes. Commissioner Smith commented that she is delighted to see a property designed for equestrian use, but she is also concerned about the slopes and the grading. She too expressed concern regarding the access path between the stable and the dressage arena. Commissioner Cardenas commented that his biggest concern is the driveway to the stable and stated that he would prefer to see the entire surface be porous. He commented that he feels the grading will look very natural once it is complete. Chairman Chelf commented that he likes the project noting that the applicant loses an acre of the usable area because the street goes entirely around the property. He commented also that much of the grading is due to dressage arena and if not for the lot merger, that area could be developed with a house if it were left as two lots. Following discussion, two motions were made: Commissioner Smith moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 896 at 11 Saddleback Road as amended to soften the access to the stable and provided that the applicant addresses the issues related to SCE easement and the Los Angeles County restriction with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion, which carried with Vice Chairman Gray opposed. Commissioner Smith moved that the Planning Commission direct staff to prepare a Resolution recommending that the City Council approve the applicant's request for a Lot Line Adjustment to merge two existing parcels in Zoning Case No. 896-A at I I Saddleback Road with the standard findings of fact Minutes Planning Commission Regular Meeting 01-19-16 and conditions of approval. Commissioner Cardenas seconded the motion, which carried without objection. ZONING CASE NO. 888. Request for a Site Plan Review for 1,055 square foot addition, grading, and retaining walls and request for Variances to encroach with 585 sq.ft. of the addition, with a light well and retaining walls into the required front and side yard setbacks; for higher than allowed average height retaining walls and to exceed the maximum permitted disturbance of the lot, on a property with a restricted development condition, in Zoning Case No. 888, at 17 Middleridge Lane North, (Lot 5 -MR), Rolling Hills, CA, (Post). The project is located in the RAS-1 Overlay Zone. The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class I exemption. Chairman Chelf introduced the item and disclosed for the record that he had a conversation with the applicant encouraging him to not encroach into the easements. He then asked for staff's comments. Planning Director Schwartz stated that since the agenda packet was delivered, an e-mail in support of the project was received and has been placed on the dais. She stated also that an amended site plan was received just before the meeting. She reviewed the original request as well as the Planning Commission's prior action in this case. She stated that the plan originally submitted for consideration tonight did not address all of the concerns that the Planning Commission raised the last time the matter was discussed; but after further consideration, the applicant submitted a revised plan just today that addresses the Planning Commission's concerns and shows that the wall originally proposed in the easement is no longer in the easement. She further reviewed the revised plan. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to further explain the revisions. She stated the three walls previously proposed at the rear of the property were reduced to two walls and the walkway between was eliminated to address the Planning Commission's concem regarding massing and crowding. Regarding the addition, she explained that it was revised to be in line with the rest of the addition and the wall was moved out of the easement while still maintaining the 4 ft. walkway around the structure. Chairman Chelf expressed the Commission's appreciation to the applicant for addressing the Planning Commission's concerns and for moving the wall out of the easement. Commissioner Kirkpatrick commented that his primary concern was the wall in the easement and since that issue was addressed, he is okay with the rest of the project. Commissioner Cardenas commented that this was a difficult project where there was a lot of healthy debate but he respects the applicant for doing what was necessary to address the Commission's concerns. He stated that he is satisfied with the result. Commissioner Smith commented that she is still concerned about the steepness of the rear slope and the walls that are necessary to increase the pad to accommodate the pool. She stated that she still feels that the project does not maintain the natural topography. Vice Chairman Gray commented that he feels it was wise to move the wall out of the easement, but since he was not at the last meeting where this matter was discussed to hear the discussion and concerns, he will abstain from voting on this item. Commissioner Kirkpatrick moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request as amended per the plan submitted at the meeting in Zoning Case No. 888 at 17 Middleridge Lane North with the standard findings of fact and conditions of approval. Commissioner Cardenas seconded the motion, which carried with Commissioner Smith opposed and Vice Chairman Gray abstaining. City Clerk Luce stated that she would provide the audio recording of the previous meeting so that Vice Chairman Gray can listen to the previous discussion. ZONING CASE NO. 893. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE FEBRUARY 16, 2016 PLANNING COMMISSION MEETING. (Request for a Conditional Use Permit (CUP), Site Plan Review and Variances at 66 Eastfield Drive, Thomas.) Minutes Planning Commission Regular Meeting 01-19-16 At the request of the applicant, consideration of this item was continued to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, February 16, 2016 beginning at 6:30 p.m. in the Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. NEW PUBLIC HEARINGS ZONING CASE NO. 898. Request for a Site Plan Review to construct an 1,835 square foot addition and a raised deck, and a Variance to encroach with 150 square feet of the addition 10 feet into the front yard setback, to retain a shed in side setback and to exceed the maximum permitted disturbed area of the lot at 46 Eastfield Drive, (Lot 97-EF), Rolling Hills, CA (Miller). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request to construct at 1,835 sq. ft. addition, 150 sq. ft. of which encroaches into the front yard setback and raised deck in Zoning Case No. 898 at 46 Eastfield Drive. She reviewed the existing site plan and structures on the lot stating that there is currently a code enforcement matter on the property that will have to be addressed as well. She reviewed the development standards stating that the structural lot coverage is proposed at 11.9% and thc total lot coverage is proposed at 21%. She reviewed building pad and stated that there is no grading required for the addition and slight grading only for the deck. She stated that building pad coverage is proposed at 54.8%. She reviewed the disturbance stating that is currently non -conforming at 40.3% and will increase to 42.2% with the grading required for the deck, which requires a Variance. She reviewed the set aside area and access for a future stable and corral. Brief discussion ensued concerning the size of the garage. Chairman Chclf called for public comment. Anthony Infetrera, Architect addressed the Planning Commission to further explain the applicant's request. Following staffs presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 898 at 46 Eastfield Drive. The public hearing was continued. ZONING CASE NO. 894. Request for a Site Plan Review to construct a new 6,631 square foot single family residence, 1,308 square foot garage, 1,781 square feet covered porches, 950 square foot swimming pool/spa, covered koi pond, various heights, but not to exceed 5' high retaining walls and other miscellaneous accessory structures; grading for the new development and modification to a previously approved corral area; and request for a Variance to encroach with 325 square feet of the new residence and covered patio into the side yard setback at 77 Crest Road East, (Lot 69 -Al -MS), Rolling Hills, CA, (Jankovich). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request to construct a new 6,631 sq. ft. residence in Zoning Case No. 894 at 77 Crest Road East. She reviewed the configuration of the lot stating the Planning Commission previously approved a lot line adjustment merging two lots, which resulted in the existing lot; and also approved a stable to be constructed in the front yard area. She further reviewed the applicant's request, which also includes two garages, covered porches as well as a swimming pool, spa and koi pond. She stated that the applicant proposes to retain an island of landscaping that currently exists in front of the house. She reviewed the proposed driveway as well a proposed modification of the walls in the area around the stable. She further stated that this project will be subject to the City's Low Impact Development Ordinance (LID) which requires retention of the water on site and reviewed the proposed plan. She stated that the total lot coverage is proposed at 8.8% and the structural lot coverage is proposed at 3.8% on the nearly 10 -acre lot. She stated that the building pad area is proposed at 39,800 sq. ft. and with the stable, coverage is proposed at 38.2%. She further reviewed the proposed covered porches one of which is proposed to be located in thc setback. She stated that to date, there have been no objections expressed by neighbors. Minutes Planning Commission Regular Meeting 01-19-16 Brief discussion ensued concerning the portion of the covered porch that encroaches into the setback and the proposed driveway. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission to explain the applicant's request. Geoff Sumich, Designer addressed the Planning Commission to further explain the applicant's request and presented a model of the proposed house. Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 894 at 77 Crest Road East. The public hearing was continued. SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, Pebruary 16, 2016 beginning at 7:30 a.m. 10 Bowie Road 46 Eastfield Drive 77 Crest Road East NEW PUBLIC HEARINGS (CONTINUED) ZONING CASE NO. 899 AND -ZONING CODE AMENDMENT NO. 2016-01. Consideration of a Zoning Code amendment relating to prohibiting medical marijuana cultivation, delivery, distributing and dispensaries within the City by amending Sections 17.08.050 and 17.16.020, and adding Chapter 17.29 to Title 17 of the Rolling Hills Municipal Code (RHMC). It has becn determined that the project would not have a significant effect on the environment pursuant to the California Environmental Quality Act (CEQA). AND Consideration to adopt Resolution No. 2016-01. A Resolution of the Planning Commission of the City of Rolling Hills recommending that the City Council amend Title 17 of the Rolling Hills Municipal Code by amending Sections 17.08.050 and 17.16.020 and adding Chapter 17.29 in order to impose an express ban on medical marijuana cultivation, delivery and dispensaries within the City. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that before the Planning Commission for consideration is a proposed Zoning Code amendment that would ban cultivation, delivery, dispensing and other activities related to medical marijuana within the City boundaries. She stated that this proposed amendment is before the Planning Commission in response to recent legislation, collectively referred to as the Medical Marijuana Regulation and Safety Act (MMRSA), adopted by the State legislature that requires cities wishing to regulate medical marijuana activities within their jurisdiction to adopt specific regulations doing so by March I" otherwise, the State regulations which are much more permissive would apply. City Manager Cruz stated that both Mayor Pro Tem Dieringer and Councilmember Mirsch suggested that this matter be considered by the Planning Commission recognizing that there is a narrow window of time for the City to take action. Discussion ensued concerning why this matter is before the Planning Commission rather than directly before the City Council. In response to Chairman Chelf, Assistant City Attorney Karpeles stated that if the City does not act in regard to this matter, the State will be the sole licensing authority with regard to the cultivation of medical marijuana in the City of Rolling Hills. She stated that the amendment as proposed by the City Attorney's office represents the most restrictive regulations, but could be amended at a later date to be more permissive. Chairman Chelf called for public comment. Minutes Planning Commission Regular Meeting 01-19-16 Cathy Nichols, 14 Crest Road West addressed the City Council in opposition to the proposed regulations pertaining to restrictions on medical marijuana in the City stating that she feels it takes away people's rights granted under the compassionate use act. She stated that she does not feel there should be any restrictions on legally prescribed medical marijuana for personal use. Jim Aichcle, 14 Crest Road West addressed the City Council in opposition to the proposed ordinance pertaining to restrictions on medical marijuana in the City. He stated that he also does not feel there should be any restrictions on legally prescribed medical marijuana for personal use. Discussion ensued concerning the effect this regulation would have on individuals in the City who are qualified patients and have a legal right to obtain medical marijuana. Ms. Karpeles clarified that this regulation would not prevent qualified patients from obtaining medial marijuana from fixed location dispensaries or qualified delivery services. She stated that the primary objective of the regulation is to ban mobile medical marijuana dispensaries from coming into the City to dispense medical marijuana. Further discussion ensued regarding personal cultivation. Ms. Karpeles clarified that the proposed regulation prohibits commercial cultivation and personal cultivation to the extent that such cultivation is not preempted by State law. The Planning Commissioners collectively expressed concern that they were not given enough time to give this matter due diligence. Further discussion ensued regarding the delivery mechanisms available to qualified patients. Vice Chairman Gray expressed concern that the term "commercial transfer" is not clearly defined. Ms. Karpeles provided an explanation of the tern "commercial transfer." Following further discussion and recognizing the time constraints, Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-01 recommending that the City Council amend Title 17 of the Rolling Hills Municipal Code by amending Sections 17.08.050 and 17.16.020 and adding Chapter 17.29 in order to impose an express ban on medical marijuana cultivation, delivery and dispensaries within the City as amended to (1) provide a definition for the term "commercial transfer" and (2) provide for a delivery mechanism into the City for patients who need medical marijuana but cannot procure it for themselves. Commissioner Smith seconded the motion. which carried without objection. ITEMS FROM THE PLANNING COMMISSION None. ITEMS FROM STAFF . None. ADJOURNMENT Hearing no further business before the Commission, Chairman Chclf adjourned the meeting at 9:52 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, February 16, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 10 Bowie Road, 46 Eastfield Drive and 77 Crest Road East. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, February 16, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, 'Y TeA Heidi Luce City Clerk pproved B (d Chclf airman Minutes Planning Commission Regular Meeting 01-19-16 REGULAR MEETING INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310)377-7288 ACTION MEMORANDUM PLANNING COMMISSION CITY OF ROLLING RILLS TUESDAY, JANUARY 19, 2016 6:30 P.M. 1. CALL MEETING TO ORDER . A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:35 p.m. nn Tuesday, January 19, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Kirkpatrick, Smith and Chairman Chelf. None. Yolanta Schwartz, Planning Director. Raymond Cruz, City Manager. Natalie Karpeles, Assistant City Attorney. Heidi Luce, City Clerk. Dave Dennee, 1 Lower Blackwater Canyon Road. Ben Cauthen, Cauthen Design Group. Terry McDonald and Cecelia, 10 Bowie Road (tenants). Jack Ng 10 Bowie Road (applicant's representative). Tavisha Nicholson, Bolton Engineering. Greg Keenan, Keenan Development. Tony Inferrera, Architect. Geoff Sumich, Designer. Cathy Nichols, 14 Crest Road West. Jim Aichele, 14 Crest Road West. 3. APPROVAL OF THE AGENDA ACTION: Approved as presented. 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. 5. APPROVAL OF MINUTES Action Memo Planning Commission Meeting Page I of 6 A. December 15, 2015, Adjourned Regular Meeting of the Planning Commission ACTION: Vice Chairman Gray moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on December 15, 2015. Commissioner Kirkpatrick seconded the motion, which carried without objection. B. December 15, 2015, Regular Meeting of the Planning Commission ACTION: Commissioner Smith moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on December 15, 2015 as corrected. Vice Chairman Gray seconded the motion, which carried without objection. 6. NEW BUSINESS A. Request to amend Resolution No. 2010-03 to remove a condition of "no further development without Planning Commission review" at 1 Lower Blackwater Canyon Road, (Dennee). ACTION: Commissioner Cardenas recused himself from consideration of this item due to the proximity of his property to the subject property and left the dais. Vice Chairman Gray moved that the Planning Commission direct staff to prepare a REVISED Resolution to remove the "No further development without Planning Commission review" condition on Resolution No. 2010-03 at 1 Lower Blackwater Canyon Road with the standard findings of fact and conditions of approval. Commissioner Smith seconded the motion which carried without objection. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING A. ZONING CASE NO. 892. Request for a Site Plan Review for a detached garage, grading and a 5' high retaining wall; Conditional Use Permit (CUP) to construct a 704 square foot detached garage; and Variances to construct 61 sq. ft. addition to the residence in the front setback, a new one -car parking pad to be located closer than 30 feet from the roadway easement line, to located the garage partially within the front yard setback, to exceed the maximum permitted structural and total coverage of the lot and the disturbed area of the lot, and to locate a 5' high retaining wall in the front setback in Zoning Case No. 892, at 3 Eastfield Drive (Lot 58-EF), Rolling Hills, CA (Bennett). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. ACTION: Vice Chairman Gray moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 892 at 3 Eastfield Drive as amended to address the out of grade condition with the standard findings of fact and conditions of approval. Commissioner Cardenas seconded the motion which carried without objection. B. ZONING CASE NO. 895. Request for a Site Plan Review to construct a new 6,269 square foot single family residence with 6,000 square foot basement, 848 square foot garage and ancillary structures, swimming pool, several not to exceed 5' in height Action Memo Planning Commission Meeting 01-19-16 2 of 6 retaining walls, grading of 8,248 cubic yards of cut and fill, and a new driveway; and Variances for: 1) portion of the house, service yard and two light wells to encroach into the rear setback; 2) a future stable and corral location in the front yard; 3) to exceed the maximum permitted total lot coverage and the disturbed area of the lot; 4) construction of retaining walls that encroach into the front and rear setbacks and that exceed an average height of 2.5 feet and 5) to exceed the maximum permitted coverage of the front setback with a driveway in Zoning Case. No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: At the request of the applicant, consideration of this item was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, February 16, 2016 beginning at 7:30 a.m. for the purpose of conducting a site visit to 10 Bowie Road. C. (1) ZONING CASE NO. 896-A. Request for a Lot Line Adjustment to merge two existing parcels, having an APN: 7569-004-22 and 7569-004-23, into one parcel, which will result in a lot having 3.25 acres gross and 2.258 acres net, as calculated by the City for development purposes in the RAS-1 Zoning District, at 11 Saddleback Road, Rolling Hills, CA, (Warren). Project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15305(a) (Lot line adjustment). ACTION: Commissioner Smith moved that the Planning Commission direct staff to prepare a Resolution recommending that the City Council approve the applicant's request for a Lot Line Adjustment to merge two existing parcels in Zoning Case No. 896-A at 11 Saddleback Road with the standard findings of fact and conditions of approval. Commissioner Cardenas seconded the motion which carried without objection. (2) ZONING CASE NO. 896. Request for a Conditional Use Permit to construct a 13,860 square foot dressage arena, 2,415 square foot stable with a 625 square foot loft and 1,685 square foot corral; Site Plan Review for a 4,745 square foot residence, 659 square foot garage and 324 square foot wine cellar, 9,300 cubic yards of grading, various walls, pool patio and pool deck, and swimming pool; and Variances to locate the equestrian facilities in the front yard area of the lot and/or in setbacks and to exceed the maximum permitted lot disturbance at 11 Saddleback Road (Lots 48-RH 1 and 48-RH- 2), (Warren). The project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 (New construction of single family residence and accessory structures), and Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines. ACTION: Commissioner Smith moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 896 at 11 Saddleback Road as amended to soften the approach to the stable and provided that the applicant addresses the issues related to SCE easement and the Los Angeles County restriction with the standard findings of fact and conditions of approval. Commissioner Kirkpatrick seconded the motion which carried with Vice Chairman Gray opposed. Action Memo Planning Commission Meeting 01-19-16 3 of 6 D. ZONING CASE NO. 888. Request for a Site Plan Review for 1,055 square foot addition, grading, and retaining walls and request for Variances to encroach with 585 sq.ft. of the addition, with a light well and retaining walls into the required front and side yard setbacks; for higher than allowed average height retaining walls and to exceed the maximum permitted disturbance of the lot, on a property with a restricted development condition, in Zoning Case No. 888, at 17 Middleridge Lane North, (Lot 5 -MR), Rolling Hills, CA, (Post). The project is located in the RAS-1 Overlay Zone. The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption. ACTION: Commissioner Kirkpatrick moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request as amended per the plan submitted at the meeting in Zoning Case No. 888 at 17 Middleridge Lane North with the standard findings of fact and conditions of approval. Commissioner Cardenas seconded the motion which carried with Commissioner Smith opposed and Vice Chairman Gray abstaining. E. ZONING CASE NO. 893. THE APPLICANT REQUESTED CONTINUANCE OF THIS CASE TO THE FEBRUARY 16, 2016 PLANNING COMMISSION MEETING. (Request for a Conditional Use Permit (CUP), Site Plan Review and Variances at 66 Eastfield Drive, Thomas.) ACTION: At the request of the applicant, consideration of this item was continued to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, February 16, 2016 beginning at 6:30 p.m. in the Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 8. NEW PUBLIC HEARINGS A. ZONING CASE NO. 898. Request for a Site Plan Review to construct an 1,835 square foot addition and a raised deck, and a Variance to encroach with 150 square feet of the addition 10 feet into the front yard setback, to retain a shed in side setback and to exceed the maximum permitted disturbed area of the lot at 46 Eastfield Drive, (Lot 97-EF), Rolling Hills, CA (Miller). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. ACTION: Following staff's presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 898 at 46 Eastfield Drive. The public hearing was continued. B. ZONING CASE NO. 894. Request for a Site Plan Review to construct a new 6,631 square foot single family residence, 1,308 square foot garage, 1,781 square feet covered porches, 950 square foot swimming pool/spa, covered koi pond, various heights, but not to exceed 5' high retaining walls and other miscellaneous accessory structures; grading for the new development and modification to a previously approved corral area; and request for a Variance to encroach with 325 square feet of the new residence and covered patio into the side yard setback at 77 Crest Road East, (Lot 69 -A1 -MS), Rolling Hills, Action Memo Planning Commission Meeting 01-19-16 4 of 6 CA, (Jankovich). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. ACTION: Following staffs presentation and public testimony, the members of the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 894 at 77 Crest Road East. The public hearing was continued. C. ZONING CASE NO. 899 AND ZONING CODE AMENDMENT NO. 2016-01. Consideration of a Zoning Code amendment relating to prohibiting medical marijuana cultivation, delivery, distributing and dispensaries within the City by amending Sections 17.08.050 and 17.16.020, and adding Chapter 17.29 to Title 17 of the Rolling Hills Municipal Code (RHMC). It has been determined that the project would not have a significant effect on the environment pursuant to the California Environmental Quality Act (CEQA). AND Consideration to adopt Resolution No. 2016-01. A Resolution of the Planning Commission of the City of Rolling Hills recommending that the City Council amend Title 17 of the Rolling Hills Municipal Code by amending Sections 17.08.050 and 17.16.020 and adding Chapter 17.29 in order to impose an express ban on medical marijuana cultivation, delivery and dispensaries within the City. ACTION: Commissioner Kirkpatrick moved that the Planning Commission adopt Resolution No. 2016-01 recommending that the City Council amend Title 17 of the Rolling Hills Municipal Code by amending Sections 17.08.050 and 17.16.020 and adding Chapter 17.29 in order to impose an express ban on medical marijuana cultivation, delivery and dispensaries within the City as amended to (1) provide a definition for the term "commercial transfer" and (2) provide for a delivery mechanism into the City for patients who need medical marijuana but cannot procure it for themselves. Commissioner Smith seconded the motion which carried without objection. 9. SCHEDULE OF FIELD TRIPS ACTION: The Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, February 16, 2016 beginning at 7:30 a.m. 10 Bowie Road 46 Eastfield Drive 77 Crest Road East 10. ITEMS FROM STAFF None. 11. ITEMS FROM THE PLANNING COMMISSION None. Action Memo Planning Commission Meeting 01-19-16 5 of 6 12. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 9:52 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, February 16, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 10 Bowie Road, 46 Eastfield Drive and 77 Crest Road East. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, February 16, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Action Memo Planning Commission Meeting 01-19-16 6 of 6 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION DECEMBER 15, 2015 PRESENT: Chairman Chelf, Commissioners Smith, Kirkpatrick, Gray and Cardenas Raymond Cruz, City Manager Yolanta Schwartz, Planning Director Leah Mirsch, resident Tavisha Nicholson, Engineer Tom Thomas, property owner FIELD TRIP Chairman Chelf called the meeting to order at 8:00 a.m. at 66 Eastfield Drive. ZONING CASE NO. 893. Request for a Conditional Use Permit, Site Plan Review and Variances for a new 475 square foot cabana, grading, above grade deck, walls, pool and related structures and for encroachment with a portion of the raised deck, walls, pool equipment area and fire place into the rear yard setback; to retain two existing sheds, trellis and barbeque in the rear yard setback; to exceed the maximum permitted disturbance of the lot; to exceed the maximum permitted total coverage of the lot and to set aside an area for a future stable and corral in the front yard area of the lot in Zoning Case No. 893, at 66 Eastfield Drive, (Lot 107-EF), Rolling Hills, CA, (Thomas). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Planning Director Schwartz reviewed the applicant's request and pointed out the proposed set aside area for a future stable and corral in the front yard. She stated that due to the location of the house in the rear of the lot, there is no other location on the property to provide a set aside for equestrian uses. All present proceeded to the side of the house to view the remaining of the requests. Planning Director Schwartz explained that the proposed 475 square foot cabana would be open on one side, facing the proposed 632 square foot pool and 100 square foot spa. She reviewed the proposed encroachments into the rear setback with the deck, retaining wall, pool equipment area and fireplace and the existing structures that encroach into setbacks, such as two sheds, portion of a trellis and a barbeque, which the applicant would like to retain. She reviewed the 1 requested variances for disturbed area and total lot coverage. She stated that the non -permitted existing structures would require building permits. In response to Commissioner Gray, the project engineer stated that they may be able to lower the cabana a few feet, however it may require grading out into the Association easement. Commissioner Gray also inquired if the ridgeline could be changed in the same direction as the residence, to reduce the massing effect of the structure. Commissioners Kirkpatrick and Cardenas commented on the proximity of the cabana to the house and noted that the adjacent homes are lower than the subject lot and that no windows would face this project. However, they also noted that it might be possible that the cabana could be seen from a house in a distance. Commissioner Smith expressed concern that the natural terrain of the side of the lot will be affected by the proposed construction and that because all of the proposed and existing structures, including the house, are located in the side and rear, that portion of the lot feels overdeveloped. Commissioners then viewed the existing sheds in the rear setback and were informed that the RHCA Board granted a license agreement to the owner to retain the sheds in their current location in the easement. There being no further discussion on this project, the public hearing was continued to the evening meeting of the Planning Commission at 6:30 PM. Respectfully Submitted, Yolp "a Sch artz Pla ng Director Date Date 2 MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DECEMBER 15, 2015 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, December 15, 2015 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Kirkpatrick, Smith and Chairman Chelf. None. Yolanta Schwartz, Planning Director. Shahiedah Palmer, Assistant City Attorney. Heidi Luce, City Clerk. Myung Chung, CMC Architects. Aaron Nichols, Kamus and Keller Architects. Tavisha Nicholson, Bolton Engineering. Ben Cauthen, Cauthen Design Group. Marcia Schoettle, 24 Eastfield Drive. Ken and Sandy Pickar, 11 Bowie Road. Criss Gunderson, Arthitect. Lynn Gill, 31 Chuckwagon Road. Greg Keenan, Keenan Development. Carole Hoffman, 3 Hillside Lane. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES November 17, 2015, Adjourned Regular Meeting of the Planning Commission Vice Chairman Gray moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on November 17, 2015. Commissioner Kirkpatrick seconded the motion, which carried without objection. November 17, 2015, Regular Meeting of the Planning Commission Commissioner Smith noted a correction on page 4 to change the word times to items and on page 8 to change the word form to from. Planning Director Schwartz also noted a correction on p. 4 to correct the square footage of the raiscd patio to 117 sq. fl. Commissioner Cardenas moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on November 17, 2015 as corrected. Commissioner Kirkpatrick seconded the motion, which carried without objection. RESOLUTIONS ZONING CASE NO. 888. 17 MIDDLERIDGE LANE NORTH, (LOT 5 -MR), ROLLING HILLS, CA. (POST). Applicants requested continuance to January 19, 2016 meeting to allow time for modification to the project. Minutes Planning Commission Regular Meeting 12-15-15 At the request of the applicant, consideration of the Resolution of Approval in this case was continued to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, January 19, 2016 at 6:30 p.m. RESOLUTION NO. 2015-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR AN ADDITION, AND CONSTRUCTION OF A POOL EQUIPMENT ENCLOSURE ON A PROPERTY WITH RESTRICTED DEVELOPMENT CONDITION; GRADING FOR A GUEST PARKING AREA AND VARIANCES TO LOCATE THE EQUIPMENT ENCLOSURE IN THE FRONT YARD AREA OF THE SITE, TO EXCEED THE MAXIMUM PERMITTED LOT DISTURBANCE, AND TO LOCATE A PORTION OF A 3' HIGH RETAINING WALL WITHIN THE SIDE YARD SETBACK IN ZONING CASE NO. 884 AT 13 OUTRIDER ROAD, (LOT 94-A-EF), ROLLING HILLS, CA. (HANG JA YOO). Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz briefly reviewed the applicant's request in Zoning Case No. 884 at 13 Outrider Road and stated that at the last meeting, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request with conditions that the surface of the parking area be pervious and distinctly different than the surface of the driveway, that the area between the parking arca and the roadway easement be landscaped and that there be no further development without Planning Commission review. Chairman Chelf called for public comment. Myung Chung, Architect addressed the Planning Commission on behalf of the applicant to request that the Planning Commission adopt the Resolution. Chairman Chelf expressed appreciation to Mr. Chung for his willingness to make the necessary changes to address the Planning Commission's concerns during its deliberations on this project. Following brief discussion, Commissioner Smith moved that the Planning Commission adopt Resolution No. 2015-23 granting approval of the applicant's request in Zoning Case No. 884 at 13 Outrider Road. Vice Chairman Gray seconded the motion which carried without objection. RESOLUTION NO. 2015-25. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT AND A SITE PLAN REVIEW TO FILL IN AND CONVERT AN EXISTING CABANA TO A GUEST HOUSE AND TO CONSTRUCT A RAISED DECK AT 7 CREST ROAD EAST IN ZONING CASE NO. 891 (LOT 3 -FT), ROLLING HILLS, CA. (DOTY). Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz briefly reviewed the applicant's request in Zoning Case No. 891 at 7 Crest Road East and stated that at the last meeting, the Planning Commission made suggestions to the applicant to address the Planning Commission concerns related to the proposed wall in the outdoor kitchen area so that the wall is a splash wall that would not require a Variance or Site Plan Review. She stated that the applicant submitted revised plans based on the Planning Commission's direction and reviewed the plans which show the reduced trellis and reduced splash wall along the rear of the outdoor kitchen extending only 18" on each side of the kitchen. She further stated that the Planning Commission also considered the applicant's request for review of the proposed outdoor light plan to deterttine if the proposal meets the intent of the Lighting Ordinance. She stated that based on the Planning Commission's direction, staff prepared a Resolution for consideration which incorporated the applicant's revised proposal and the Planning Commission's determination that the proposed lighting meets the intent of the lighting ordinance and will not be obtrusive. She stated that the Resolution is presented for consideration with additional conditions that the light bulbs in the proposed suspended fixtures do not exceed the proposed wattage, that all other lights meet the City's lighting ordinance requirements, that the landscaping comply with the City's water efficient landscape ordinance and that the remaining trellis sides be left open. Chairman Chelf called for public comment. Aaron Nichols, Kamus and Keller Architects addressed the Planning Commission on behalf of the applicant to further explain the revised request and to request that the Planning Commission adopt the Resolution. Chairman Chelf expressed appreciation to Mr. Keller for his willingness to make the Minutes Planning Commission Regular Meeting 12-15-15 necessary changes to address the Planning Commission's concerns during its deliberations on this project. Following brief discussion, Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2015-25 granting approval of the applicant's request in Zoning Case No. 891 at 7 Crest Road East. Commissioner Kirkpatrick seconded the motion which carried without objection. RESOLUTION NO. 2015-24. A RESOLUTION OF THE PLANNING COMMISSION RECOMMENDING THAT THE CITY COUNCIL ADOPT ADMINISTRATIVE REGULATIONS INTERPRETING MEASURE B RELATING TO VIEW PRESERVATION. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that over the past several months, at the City Council's direction, the Planning Commission has been considering and discussing administrative regulations interpreting Measure B related to View Preservation to address the ambiguity of certain provision set forth in Measure B as adopted by the voters. She stated that the matters being discussed included issues related to the definition of "mature" vs. "maturing" and what is considered "acquisition" of property. She stated that before the Planning Commission this evening is a Resolution recommending that the City Council adopt the Administrative Regulations interpreting Measure 13 as presented. She summarized the Administrative Regulations as proposed by the Planning Commission including the definition of maturity, the criteria for acquisition and clarification of the retroactivity clause. She stated that included with the staff report is a correspondence from Lynn Gill addressing the "maturity" issue, which includes a suggestion that a tree be considered mature when it reaches 75% of its height as well as other suggestions. Chairman Chelf called for public comment. Marcia Schoettle, 24 Eastficld Drive addressed the Planning Commission in opposition to the proposed Administrative Regulations stating that she does not feel it meets the spirit and intent of Measure B specifically with regard to the provision that a tree that has been previously pruned is considered still maturing despite its age or height. In response to Ms. Schoettle's comment regarding the provision that a tree that has been previously pruned is considered still maturing, Vice Chairman Gray commented that if a tree has been previously trimmed to maintain a view based on mutual consent of the neighbors, it makes sense that the tree not be exempted, despite its maturity, if it is in the view corridor. He further commented that he feels that the City should not be involved in view disputes. Following brief discussion, Commissioner Smith moved that the Planning Commission adopt Resolution No. 2015-24 recommending that the City Council adopt Administrative Regulations interpreting Measure B relating to view preservation. Commissioner Cardenas seconded the motion which carried without objection. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 893. Request for a Conditional Use Permit (CUP), Site Plan Review and Variances for a new 475 square foot cabana, grading, above grade deck, walls, pool and related structures and for encroachment with a portion of the deck, walls, pool equipment area and fire place into the rear yard setback; to retain two existing sheds, trellis and barbeque in the rear yard setback; to exceed the maximum permitted disturbance of the lot; to exceed the maximum permitted total coverage of the lot and to set aside an area for a future stable and corral in the front yard area of the lot in Zoning Case No. 893, at 66 Eastfield Drive, (Lot 107-EF), Rolling Hills, CA, (Thomas). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that this is a continued public hearing where the Planning Commission visited the site earlier in the day. She reviewed the configuration of the property at 66 Eastfield Drive stating that the property is almost square and has a very long driveway with the house located at the rear the property. She noted that a portion of the existing house is located in the rear yard setback. She stated that he applicant is proposing Minutes Planning Commission Regular Meeting 12-15-15 to construct a 475 sq. ft. cabana ranging from 14 ft. to 19 ft. in height. Also proposed is a 5 ft. wall along the edge of the cabana toward the proposed swimming pool, spa and deck. She reviewed the variances requested which include a variance to exceed the maximum disturbance, a variance to exceed total lot coverage. She further reviewed the applicant's request for additional accessory structures including a fire pit, pool equipment and a raised deck. She stated the proposed deck is located in the setback which requires a variance and the applicant is also proposing to retain an existing trellis constructed by a previous owner, a portion is also in the setback. She further stated that there are additional structures existing on the lot located in thc setback including sheds and a barbeque which the applicant would also like to retain. She further reviewed the grading, which includes 565 cu. yds. of cut and 565 cu. yds. of fill. She stated that the applicant is also requesting a variance to locate the future stable and corral in the front yard area of the property. She noted that the stable could not be located in the area of the proposed cabana and pool due to its proximity to the house. Chairman Chelf called for public comment. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission on behalf of the applicant and offered to answer any question the Planning Commission may have. Vice Chairman Gray expressed concern regarding the proposed out of grade condition and commented that he does not feel it meets the intent of the General Plan. He suggested that it could be nestled into the grade rather than being constructed out of grade. He expressed further concern regarding the location of thc sheds in that it appears that they are on the property line. Commissioner Smith expressed concern regarding the project stating that she does not feel it meets the intent of the General Plan in that it does not preserve the natural undeveloped state of the lot. In response to Vice Chairman Gray's suggestion, Commissioner Cardenas commented that there will need to be a wall either way, whether it is above or below the pool because of the change in grade. He further commented that he would not be opposed to dropping thc cabana down 5 ft. or to some halfway point to lessen the difference between the house and cabana. He commented that he was also concerned about the height of the cabana so after the field trip he viewed the flagging from the easement of the property below and feels that it is screened well enough and not as imposing as he suspected it might be. Brief discussion ensued concerning the lot coverage. Commissioner Kirkpatrick commented that much of what is being requested was already existing when the current property owner purchased the property and he appreciates that thc applicant is going through the proper channels in requesting approval. Regarding the sheds, he commented that he has a similar situation and given that the easement is not usable, he understands the Community Association's decision to approve the location. He suggested that an option for addressing the height of the cabana may be to put a hip roof on the front given that the house has a hip roof. Discussion ensued concerning the options for lowering the height of the cabana. Ms. Nicholson commented that an option may be to lower the plate height of the cabana and provide screening. Further discussion ensued concerning the disturbance; the proposed pool and deck; the crowding on the property and the challenges of the lot. Following public comments and discussion, consideration of this item was continued to the next regular meeting of the Planning Commission scheduled to be held on Tuesday, January 19, 2016 beginning at 6:30 p.m. to give the applicant an opportunity to address the concerns raised by the Planning Commission. NEW PUBLIC HEARINGS ZONING CASE NO. 892. Request for a Site Plan Review for minor grading and a 5' high retaining wall; Conditional Use Permit (CUP) to construct a 704 square foot detached garage; and Variances to construct 61 sq. ft. addition to the residence in the front setback, a new one -car parking pad to be located closer than 30 feet from the roadway easement line, to located the garage partially within the front yard setback, to exceed the maximum permitted structural and total coverage of the lot and the disturbed arca of the lot, and to locate a 5' high retaining wall in the front setback in Zoning Case No. 892, at 3 Eastfield Drive (Lot 58-EF), Rolling Hills, CA (Bennett). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 exemption Guidelines. Minutes Planning Commission Regular Meeting 12-15-15 Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 892 at 3 Eastfield Drive stating that this property is a smaller, square shaped lot. She stated that the applicant is requesting to construct a new, detached 704 sq. ft. garage partially in the front yard setback to replace existing garage. She reviewed the setback line on the property noting that most of the house and the existing garage are currently located in the setback. She stated that the applicant is also requesting a 61 sq. ft. addition to the front of the residence and a 195 sq. ft. addition to the rear of the house as well as a parking pad for one car in the front setback, 8 ft. from the roadway easement. She further reviewed the proposed garage and driveway configuration, which includes widening the existing driveway and requires Traffic Commission review. She further reviewed the applicant's request and the existing conditions of the property. She reviewed thc proposed coverages stating that that structural lot coverage is currently at 24.1% and with the additions is proposed at 25.9% which are both over the allowed 30% maximum and total lot coverage is currently at 36.7% with proposed coverage is 41.1% which arc both over the allowed 35% maximum. She further reviewed thc additional variance requested. Chairman Chelf called for public comment. Ben Cauthen, Cauthen Design Group addressed the Planning Commission on behalf of the applicant to further explain the project. He stated that the driving force behind moving the garage is to make it more functional and to increase the parking space and the proposed location is the best location for the garage. Discussion ensued concerning the width of the driveway. Following public comments and brief discussion, the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 892 at 3 Eastfield Drive. The public hearing was continued. ZONING CASE NO. 895. Request for a Site Plan Review to construct a new 6,269 square foot single family residence, 983 square foot garage, 6,000 square foot basement; 564 square foot swimming pool, various heights, but not to exceed 5' high, retaining walls; grading of 4,033 cubic yards of excavated dirt and 1,400 cubic yards of fill and a new driveway; and Variances for future stable and corral location in front yard and front setback, exceedance of the maximum permitted total lot coverage and of disturbed area of the lot, construction of retaining walls that encroach into the front and rear setbacks and that do not average out to 2.5 feet in height, and service yard and basement light wells that encroach into the rear setback in Zoning Case No. 895, at 10 Bowie Road, (Lot 4-CRA), Rolling Hills, CA (Pang Jui Yiu). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request to construct a new house in Zoning Case No. 895 at 10 Bowie Road. She reviewed the lot configuration including the buildable area of the lot. She stated that the applicant proposes to demolish the existing home and construct at new 6,269 sq. ft. residence with a 6,000 sq. ft. basement, a 983 sq. ft. garage as well as a swimming pool, covered porches, entryway, and pool equipment area; and with an area for a future stable and corral located in the front yard area of the lot. She stated that the existing house encroaches into the setback and the new house is also requesting a variance to encroach along with a proposed lightwell. She reviewed the proposed driveway and stated that the existing driveway will be abandoned and blended into the natural terrain. She further stated that the proposed driveway requires 5 ft. walls along both sides which do not average out to 2.5 ft. in height and require a variance. She further reviewed the grading plan stating that the building pad will be enlarged by approximately 5,800 sq. ft. and requires cut and fill. She summarized the variances requested which include: encroachment of the house into the rear setback, exceedance of the maximum permitted total lot coverage, exceedance of the maximum structural lot coverage and exceedance of the maximum permitted disturbance which is proposed at 96.6% where the disturbance was at 91% as the lot currently exists. She further reviewed the grading which includes 4,033 cu. yds. of excavation mostly from the basement which will be exported with 1,400 cu. yds. to be used for the fill and backfill of the wall. Minutes Planning Commission Regular Meeting 12-15-15 Chairman Chelf called for public comment. Ken Pickar, 11 Bowie Road addressed the Planning Commission to express concern that the proposed house it too large and does not fit the neighborhood. Criss Gunderson, Architect addressed the Planning Commission to further explain the project and to address Mr. Pickar's concerns stating that they are doing their best to reduce the overall impact of the mass of the house affecting the neighbors. In response to Commissioner Cardenas, Mr. Gunderson stated that the finished floor of the house will be within 3-6 inches of the finished grade and the basement will be a full basement as shown by the elevations listed on Sheet 1.2 of the plans. Chairman Chet(suggested that Mr. Gunderson reach out to Mr. Pickar in an attempt to address his concerns. Lynn Gill, 31 Chuckwagon Road addressed the Planning Commission to ask if this property is located in the Overlay Zone District. Planning Director Schwartz responded that this property is not in the Overlay Zone District and explained the provisions set forth for properties in the Overlay Zone District. Following public comments and brief discussion, the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 895 at 10 Bowie Road. The public hearing was continued. ZONING CASE NO. 896-A. Request for a Lot Line Adjustment to merge two existing parcels, having an APN: 7569-004-22 and 7569-004-23, into one parcel, which will result in a lot having 3.25 acres gross and 2.258 acres net, as calculated by the City for development purposes in the RAS-1 Zoning District, at 11 Saddleback Road, Rolling Hills, CA, (Warren). Project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 1 5305(a) (Lot line adjustment). AND ZONING CASE NO. 896. Request for a Conditional Use Permit to construct a 13,860 square foot dressage arena, 2,415 square foot stable with a 625 square foot loll and 1,685 square foot corral; Site Plan Review for a 4,745 square foot residence, 659 square foot garage and 324 square foot wine cellar, 9,300 cubic yards of grading, various walls, pool patio and pool deck, and swimming pool; and Variances to locate the equestrian facilities in the front yard area of the lot and/or in setbacks and to exceed the maximum permitted lot disturbance at 11 Saddleback Road (Lots 48-RH 1 and 48-RH-2), (Warren). The project has been determined to be exempt from the California Environmental Quality Act, (CEQA) pursuant to Section 15303 (New construction of single family residence and accessory structures), and Section 1506I(b)(3) (Common Sense Exemption) of the CEQA Guidelines. Chairman Chelf introduced the item and asked for staffs comments. Planning Director Schwartz reviewed the applicant's request stating that the Planning Commission is asked to consider two separate applications — one to merge two existing lots and the second to construct a 4,745 sq. ft_ residence, garage, swimming pool, dressage arena, stable and corral at II Saddleback Road. Ms. Schwartz reviewed the details of the applicant's request to merge the two existing parcels into one parcel resulting in a parcel having 3.25 acres gross and 2.25 acres net as calculated for development purposes. She stated that the two parcels were created by a subdivision in 1977 where one lot was developed and the second lot remained undeveloped. She further stated that the undeveloped lot has several constraints and there is a recorded restricted use area at the rear of the property that was recorded as a condition of the subdivision. She stated that there is also a Southern California Edison casement across the property where no construction can take place. Ms. Schwartz stated that the second request is dependent upon the lot merger being approved and reviewed the details of the applicant's request to construct a 4,745 sq. ft. residence (in place of the existing residence), garage, swimming pool, dressage arena, stable and corral and various other amenities. She stated that the applicant proposes to construct a 2,415 stable by adding to the existing detached garage. She further stated that the applicant also proposes a 1,685 sq. ft. corral in the rear of the stable and to construct a 13,860 dressage arena on the portion of the property that is currently the vacant lot of which a portion is proposed to encroach into the front yard setback. She further stated that a variance is also requested to locate the proposed stable in the front yard arca of the property. She further reviewed the proposed grading and the proposed access from the stable to the arena. Ms. Schwartz stated that included in the staff report is a list of house sizes on the nearby, developed lots as well as a list of Minutes Planning Commission Regular Meeting 12-15-15 stables that have been approved since 2011. Ms. Schwartz further reviewed the driveway access to the stable stating that the applicant is requesting a variance to allow the driveway to be paved more than is allowed given the unique circumstances that exist on the property. She reviewed the details of the proposed stable and stated that other than the driveway, the proposed stable meets the requirements of the Stable Ordinance. Ms. Schwartz further reviewed the development standards which meet the building code guidelines with the exception of the disturbed arca which is proposed at 46.95% where the maximum is 40%. She further reviewed the unique configuration of the lot stating that there is roadway on three sides of the property resulting in a large roadway casement area as well as a 50 ft. setback on the front and rear of the property. Brief discussion ensued concerning what is permitted to be done on the restricted area as well as the SCE easement. In response to Commissioner Kirkpatrick, Planning Director Schwartz stated that applicant is working with the Building Dept. to answer those questions. Chairman Chelf called for public comment. Greg Keenan, Keenan Development addressed the Planning Commission to further explain the project. He stated with regard to the house and stable, that they are using the existing structures to the best advantage of the property. He further stated with regard to the dressage arena that it was designed to maintain an open appearance without any retaining walls. Carole Hoffman, 3 Hillside Lane addressed the Planning Commission in support of the project stating that she feels the property lends itself perfectly to a great equestrian facility. Following public comments and brief discussion concerning the disturbance and the merits of considering the projects separately, the Planning Commission determined that a site visit should be scheduled to provide the members of the Planning Commission with further understanding of the applicant's request in Zoning Case No. 896 & 896-A at 11 Saddleback Road. The public hearing was continued. SCHEDULE OF FIELD TRIPS Planning Director Schwarz stated that there is an outstanding project at 38 Portuguese Bend Road for which a field trip needs to be scheduled. On behalf of the applicant, Tavisha Nicholson from Bolton Engineering stated that the applicant is going to withdraw the application. Following brief discussion, the Planning Commission scheduled a field trip to the following properties to be conducted on Tuesday, January 19, 2016 beginning at 7:30 a.m. 3 Eastfield 10 Bowie 11 Saddleback ITEMS FROM THE PLANNING COMMISSION None. ITEMS FROM STAFF City Manager Cruz reported that the Palos Verdes Peninsula Unified School District is planning to install solar panels at some of their properties and they plan to hold community meeting on the subject. He stated that additional information will be provided as it becomes available. He also reported that the City hired an Associate Planner, Wendy Starks and she will start with the City on Monday, December 28, 2015. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 8:40 p.m. to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, January 19, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 3 Eastfield Drive, 10 Bowie Minutes Planning Commission Regular Meeting 12-15-15 Road and 11 Saddleback Road. The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, January 19, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Minutes Planning Commission Regular Meeting 12-15-15