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Planning Commission Meeting 11-15-2016MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS NOVEMBER 15, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, November 15, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Commissioners Absent: Others Present: Cardenas, Gray, Kirkpatrick, Seabum and Chairman Chelf None. Yolanta Schwartz, Planning Director. Raymond R. Cruz, City Manager. Natalie Karpeles, Assistant City Attorney. Julia Stewart, Assistant Planner. Heidi Luce, City Clerk. Helen Frykman, 10 Crest Road West. Tavisha Nicholson, Bolton Engineering. Leah Mirsch, 4 Cinchring Road. City Manager Cruz introduced Julia Stewart the City's new Assistant Planner. The Planning Commission welcomed Ms. Stewart. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES October 18, 2016, Regular Meeting of the Planning Commission Commissioner Seabum moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on October 18, 2016 as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. REQUEST FOR TIME EXTENSION REQUEST FOR TIME EXTENSION TO COMMENCE WORK IN ZONING CASE NO. 863, 8 CREST ROAD EAST. Planning Director Schwartz reviewed the status of the project in Zoning Case No. 863 at 8 Crest Road East stating that the plans have been submitted for plan check but the applicant is not yet ready to commence construction and the applicant submitted a request for a 6 month time extension. She further stated that a draft Resolution granting the requested time extension has been prepared for the Planning Commission's consideration. Chairman Chelf called for public comment. Hearing none, he asked for comments from the Planning Commission. Minutes - Planning Commission Regular Meeting 11-15-16 Following brief discussion, Commissioner Kirkpatrick moved that the Planning Commission adopt the resolution granting a six-month time extension to commence construction in Zoning Case No. 863 at 8 Crest Road East as presented. Commissioner Seaburn seconded the motion, which carried without objection. RESOLUTIONS None. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 912, Request for a Site Plan Review to construct a 228 square foot, 8 -foot tall covered seating area that is 2.5 -feet maximum above grade and a 2.5' high wall on a property with a restricted development condition imposed through a prior project. The subject property is at 3 Chuckwagon Road. (Lot 40-EF) Rolling Hills, CA, (Liu). The project has been determined to be categorically exempt (Class 3) pursuant to the Califomia Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct covered seating area and walls in Zoning Case No 912 at 3 Chuckwagon Road. She stated that the applicant proposes a terraced area consisting of two 2 ''/ ft. walls with a 2 '/3 ft. planting area between the walls to support the out of grade construction of a 228 sq. ft. covered patio and trellis on the upper area. She stated that no other development standards are being exceeded and no variances are requested. Planning Director Schwartz further reported that the Planning Commission conducted a field trip to this property earlier in the day at which time, the Planning Commission directed staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 912 at 3 Chuckwagon Road for the Planning Commission's consideration at its December meeting unless the Planning Commission provides different direction this evening. Recognizing that this was a noticed public hearing, Chairman Chef called for public comment. Hearing none, he closed the public hearing. ZONING CASE NO. 913, Request for Variances and Site Plan Review to construct a 72 square foot, maximum 8 -foot tall chicken coop within the "front yard" of the subject property, to exceed the previously approved lot disturbance to 66.1%, and to relocate a pool equipment area necessitating an up to 5' tall enclosure wall on a property with a restricted development condition imposed through a prior project. The subject property is at 10 Crest Road W. (Lot 2 -CH) Rolling Hills, CA, (Frykman). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request for a variance to construct a chicken coop in the front yard area of the property; and to relocate and enlarge the pool equipment for a previously approved pool. She stated that the applicant proposes to construct a 5 ft. tall wall to enclose the enlarged pool equipment area. She stated that the Planning Commission visited the site earlier in the day at which time, the Planning Commission made some suggestions with regard to the design of the pool equipment area to lessen its visibility and impact. She stated that the applicant is also requesting a variance to further exceed the maximum allowed disturbance. Chairman Chelf called for public comment. Helen Frykman, 10 Crest Road West addressed the Planning Commission stating that they could reduce the height of the wall for the pool equipment area to 4 ft. and they could address the concern regarding visibility with landscape screening. Commissioner Kirkpatrick suggested moving the pool equipment area into the hillside so that it can be masked from the side yard. Tavisha Nicholson, Bolton Engineering addressed the Planning Commission stating that the pool equipment could be moved back and the access area cold be moved to address the issues regarding the wall and visibility. Minutes - Planning Commission Regular Meeting I1-15-16 Discussion ensued concerning options for addressing the concerns regarding the wall and visibility of the pool equipment area. Commissioner Kirkpatrick suggested putting a gate on the edge as viewed from the easement and adding landscape screening. Commissioner Seabum concurred. Commissioner Cardenas commented that his preference would be to leave the pool equipment area where it was initially proposed but if it is moved he would prefer a 4 ft. wall over 5 ft. with access from one end or the other. Vice Chairman Gray concurred. Chairman Chelf also concurred that it would be preferable if it could be moved back and properly screened. Further discussion ensued concerning options for addressing the concerns raised. Ms. Nicholson asked if the Planning Commission does not have any objections to the chicken coop, if that item could be approved while the issues regarding the pool equipment are addressed so that the applicant can move forward with the construction of the chicken coop. Planning Director Schwartz commented that if it is the Planning Commission's desire, the public hearing cold be left open and staff could be directed to work with the applicant to submit revised plans for the pool equipment area; and to prepare a resolution granting approval of the project as revised to address the concerns raised. Further discussion ensued concerning the suggested revisions. Following discussion, the Planning Commission concurred with the following suggestions with regard to the pool equipment area: wall not to exceed 4 ft.; entrance to be from the side not the front with a gate not to exceed 50% of the wall length; landscape screening to be provided; and moved back 1 ft. from the easement.' Commissioner Cardenas moved that the Planning Commission direct staff to prepare a Resolution granting approval of the applicant's request as amended per the Planning Commission's direction with regard to the pool equipment in Zoning Case No. 913 at 10 Crest Road West with the standard findings of fact and conditions of approval. Commissioner Seabum seconded the motion, which carried without objection. The public hearing was continued. NEW PUBLIC HEARINGS None. SCHEDULE OF FIELD TRIPS None. ITEMS FROM STAFF Recap from joint meeting with the City Council. Planning Director Schwartz provided a recap of the discussion from the joint meeting and reviewed the action items that will be brought before the Planning Commission for discussion in 2017. Brief discussion ensued concerning the size of basements and stables. ITEMS FROM THE PLANNING COMMISSION Vice Chairman Gray commented that this will likely be his last meeting. He stated that he has enjoyed serving on the Planning Commission and thanked the other Commissioners. Chairman Chelf thanked Vice Chairman Gray for his service and for his contributions to the Planning Commission. Minutes - Planning Commission Regular Meeting 11-15-16 ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 7:25 p.m. to a regular meeting of the Planning Commission scheduled to be held on Tuesday, December 20, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, QiielthAtiO Heidi Luce City Clerk Approved, A' ad Chelf Chairman Minutes - Planning Commission Regular Meeting 11-15-16 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE PLANNING COMMISSION SEPTEMBER 20, 2016 FIELD TRIP PRESENT: Chairman Chelf, Commissioners Cardenas, Gray, Kirkpatrick and Seaburn Raymond Cruz, City Manager Julia Stewart, Assistant Planner Yolanta Schwartz, Planning Director Leah Mirsch, Resident Mr. and Mrs. Liu, property owners Rene Espina, Landscape Architect Helen Frykman, property owner Tavisha Nicholson, Bolton Engineering A. ZONING CASE NO. 912, Request for a Site Plan Review to construct a 228 square foot, 8 -foot tall covered seating area that is 2.5 -feet maximum above grade and a 2.5' high wall on a property with a restricted development condition imposed through a prior project. The subject property is at 3 Chuckwagon Road (Lot 40-EF) Rolling Hills, CA, (Liu). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Planning Director Schwartz reviewed the applicant's proposal for a new. trellis, a portion of which would be up to 2.5' out of grade and two 2.5' each terraced retaining walls, as well as two on grade stairways leading from the house pad to the trellis area. She stated that 18 cubic yards of dirt will be graded and the walls will be screened with vegetation. Further, the development standards meet the code requirements and no variances are being requested. Everyone present viewed the project from the deck of the house. Rene Espina stated that the slopes between the home and the trellis and in front of the trellis would be landscaped. In response to Chairman Chelf, Ms. Schwartz stated that neighbors within 1,000 -foot radius were notified of the hearings and that no comments were received. Following a brief discussion, Chairman Chelf called for questions from the Commissioners. Hearing none, Commissioner Kirkpatrick moved that staff prepare a Resolution of approval for Planning Commission consideration at the next meeting. Commissioner Cardenas seconded the motion. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission beginning at 6:30 PM. 1 B. ZONING CASE NO. 913, Request for Variances and Site Plan Review to construct a 72 square foot, maximum 8 -foot tall chicken coop within the "front yard" of the subject property, to exceed the previously approved lot disturbance to 66.1%, and to relocate a pool equipment area necessitating an up to 5' tall enclosure wall on a property with a restricted development condition imposed through a prior project. The subject property is at 10 Crest Road W. (Lot 2 -CH) Rolling Hills, CA, (Frykman). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. Planning Director Schwartz reviewed the applicant's proposal including the request for a variance to exceed the previously approved lot disturbance and pointed out the previously approved area for the stable and corral in the front yard. Everyone present walked to the proposed chicken coop, which the applicant stated she started to construct after it was approved by the RHCA. She stated that she did not realize that City's approval was required. In response to Commissioner Kirkpatrick, Ms. Schwartz stated that the two short walls constructed on each side of the chicken coop do not require discretionary approval. All present then walked over to the area of the proposed pool equipment. Discussion ensued regarding the height of the walls, location of the pool equipment area in the hillside, proximity to the easement and inability to screen it with vegetation as well as the configuration of the opening to the pool equipment enclosure. The Commissioners made several suggestions and the applicant's engineer stated that she would study the suggestions and respond and/or bring new plan for the evening meeting. There being no further discussion, the public hearing was continued to the evening meeting of the Planning Commission beginning at 6:30 PM. tfully Sybmitted, Yo nta Schwartz Planning Director ialcart1/40 Date Dat 2 11/15/16 PC Filed Trip Meeting Notification List Z.C. NAME email: Address City 912 - 3 Chuckwagon Road Mr. & Mrs. Stephen Liu Rene Espino rene@CompassLClnc.com 3 Chuckwagon Road 913 -10 Crest Road West Mr. & Mrs. Karl Frykman 10 Crest Road West Plia-tritnicholson@boltonengineering.com ticholson@boltonengineering.com Public:Planning Commission: 2016 PC Agenda Packets PDF:11/15/16 Field Trip:Notification List.xlsx CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA . ss COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 10" day of November 2016, I serve the within Planning Commission Meeting Agenda Adjourned Regular Meeting - 11/15/2016 E -MAILED MAILED DropBox DELIVERED Interested Asst. City Attorney City Manager RH Web site listSery Parties Planning Commissioners Interested parties Also posted at City Hall, at www.Rolling-Hills.org and PDF's in DropBox. I declare under penalty of perjury, that the foregoing is true and correct. Executed on the 10`" day of November, 2016 at Rolling Hills, California. Ewa Nikodem Administrative Assistant eer, Raela9 fit' INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 REGULAR MEETING OF THE PLANNING COMMISSION CITY OF ROLLING HILLS 6:30 PM TUESDAY, NOVEMBER 15, 2016. ROLLING HILLS CITY HALL 2 PORTUGUESE BEND ROAD, ROLLING HILLS, CA 90274 1. CALL MEETING TO ORDER 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA 5. APPROVAL OF MINUTES A. October 18, 2016, Regular Meeting of the Planning Commission 6. REQUEST FOR TIME EXTENSION A. REQUEST FOR TIME EXTENSION TO COMMENCE WORK IN ZONING CASE NO. 863, 8 CREST ROAD EAST. 7. PUBLIC HEARINGS ON ITEMS CONTINUED FROM A PREVIOUS MEETING A. ZONING CASE NO. 912, Request for a Site Plan Review to construct a 228 square foot, 8 -foot tall covered seating area that is 2.5 -feet maximum above grade and a 2.5' high wall on a property with a restricted development condition imposed through a prior project. The subject property is at 3 Chuckwagon Road. (Lot 40-EF) Rolling Hills, CA, (Liu). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. B. ZONING CASE NO. 913, Request for Variances and Site Plan Review to construct a 72 square foot, maximum 8 -foot tall chicken coop within the "front yard" of the -1- subject property, to exceed the previously approved lot disturbance to 66.1%, and to relocate a pool equipment area necessitating an up to 5' tall enclosure wall on a property with a restricted development condition imposed through a prior project. The subject property is at 10 Crest Road W. (Lot 2 -CH) Rolling Hills, CA, (Frykman). The project has been determined to be categorically exempt (Class 3) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section 15303. NEW PUBLIC HEARINGS 8. NONE 9. SCHEDULE OF FIELD TRIPS (December 20, 2016) 10. ITEMS FROM STAFF A. Recap from joint meeting with the City Council. 11. ITEMS FROM THE PLANNING COMMISSION 12. ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disabilihy, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. -2- DRAFT Agenda Item No. 5-A Meeting Date: 11-15-16 MINUTES OF A REGULAR MEETING OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS OCTOBER 18, 2016 CALL MEETING TO ORDER A regular meeting of the Planning Commission of the City of Rolling Hills was called to order by Chairman Chelf at 6:30 p.m. on Tuesday, October 18, 2016 in the City Council Chamber, at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Commissioners Present: Cardenas, Gray, Kirkpatrick, Seaburn and Chairman Chelf. Commissioners Absent: None. Others Present: Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Tony Inferrera, Architect. APPROVAL OF THE AGENDA Approved as presented. PUBLIC COMMENTS ON MINUTES AND ANY ITEM NOT ON THE AGENDA None. APPROVAL OF MINUTES September 20, 2016, Adjourned Regular Meeting of the Planning Commission Commissioner Cardenas moved that the Planning Commission approve the minutes of the adjourned regular meeting of the Planning Commission held on September 20, 2016 as presented. Vice Chairman Gray seconded the motion, which carried without objection. September 20, 2016 Regular Meeting of the Planning Commission Vice Chairman Gray moved that the Planning Commission approve the minutes of the regular meeting of the Planning Commission held on September 20, 2016 as presented. Commissioner Cardenas seconded the motion, which carried without objection. Minutes Planning Commission Regular Meeting 10-18-16 DRAFT RESOLUTIONS RESOLUTION NO. 2016-22. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR IMPROVEMENTS TO A RESIDENCE WITH RESTRICTED DEVELOPMENT CONDITION, INCLUDING AN AS -BUILT ADDITION AND CONSTRUCTION OF ATTACHED COVERED PORCHES AND A 5 -FOOT MAXIMUM HEIGHT WALL TO ACCOMMODATE A 4 -FOOT WIDE WALKWAY ALONG THE REAR OF THE HOME AND A VARIANCE TO ENCROACH WITH NEW COVERED PORCHES INTO THE FRONT SETBACK, IN ZONING CASE NO. 911 AT 3 POPPY TRAIL, (LOT 8 -PT), ROLLING HILLS, CA (JONAS). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. Chairman Chelf introduced the item and asked for staff's comments. Planning Director Schwartz stated that at its last meeting, after a field trip to the site, the Planning Commission directed staff to prepare a resolution approving the applicant's request to construct 705 sq. ft. porches, of which 595 sq. ft. encroach into the front yard setback. She further reviewed the applicant's request stating that the applicant plans to legalize a 395 sq. ft. addition. She noted that during the field trip it was noted that the applicant did not provide the required 4 ft. walkway around the addition and the applicant has since submitted plans to indicate how the 4 ft. walkway will be provided around the rear of the residence. She stated that staff has prepared a resolution for the Planning Commission's consideration which contains a condition that the 4ft. walkway be provided and that the retaining wall, to accommodate the walkway, be no higher than 5 ft. Chairman Chelf called for public comment. Tony Inferrera, Architect addressed the Planning Commission to further explain the project and how the 4 ft. walkway will be accommodated. Vice Chairman Gray moved that the Planning Commission adopt Resolution No. 2016-22 granting approval of the applicant's request in Zoning Case No. 911 at 3 Poppy Trail as presented. Commissioner Cardenas seconded the motion, which carried without objection. RESOLUTION NO. 2016-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING, HOUSE AND GARAGE ENLAGEMENT, A SWIMMING POOL AND NEW DRIVEWAY AND REQUEST FOR A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 910, AT 85 CREST ROAD EAST, (LOT 69 C -1 -MS), ROLLING HILLS, CA (ZEE). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. Chairman Chelf recused himself from consideration of this case due to the proximity of his property to the subject property, left the dais and turned the gavel over to Vice Chairman Gray. Vice Chairman Gray introduced the item and asked for staff's comments. Planning Director Schwartz stated that at its last meeting, the Planning Commission directed staff to prepare a resolution approving the applicant's request in Zoning Case No. 910 at 85 Crest Road East with conditions to address the concerns raised by neighboring property owners during the Planning Commission's consideration of this case. She stated Minutes Planning Commission Regular Meeting 10-18-16 DRAFT that the applicant proposes to construct a 1,300 sq. ft. swimming pool to replace an existing swimming pool in the front yard that will be filled in. She sated that the applicant also proposes to construct an addition and to reconstruct the existing garage. She further reviewed the applicant's request stating that the applicant is also proposing new driveway, which will replace the existing driveway; and the driveway apron was revived by the Traffic Commission and recommended for approval. She stated that staff has prepared a resolution for the Planning Commission's consideration which contains conditions that the sloped areas be vegetated for erosion control; that the 3 ft. wall along the driveway be screened from view from the property across the street that the portion of the driveway on the east side of the property also be screened; that a drainage plan be prepared for the entire site; and that the portion of the current driveway be demolished and replaced with decomposed granite and the portion on the north side be landscaped. Vice Chairman Gray called for public comment. Brad Chef, 59 Crest Road East addressed the Planning Commission in support of the project. Commissioner Cardenas commented that he believes that the conditions imposed address the concerns raised by the neighbors and he is in favor of the resolution as drafted. Commissioner Kirkpatrick and Commissioner Seaburn concurred. Commissioner Cardenas moved that the Planning Commission adopt Resolution No. 2016-23 granting approval of the applicant's request in Zoning Case No. 910 at 85 Crest Road East as presented. Commissioner Kirkpatrick seconded the motion, which carried without objection. Chairman Chelf returned to the dais. PUBLIC HEARINGS ON ITEMS CONTINUED FROM PREVIOUS MEETING ZONING CASE NO. 907. APPLICANTS REOUESTED CONTINUANCE TO A FIELD TRIP ON NOVEMBER 15, 2016. Request for a Certificate of Compliance for Lot Line Adjustments between three parcels of land and a Variance for a less than the minimum required width along a portion of two of the parcels. Parcel 1 at 10 Pine Tree Lane, APN: 7569-013-016, is developed with a single-family residence and accessory structures; Parcel 2, APN: 7569-013-017 is vacant and Parcel 3, APN: 7569-013- 018 is also vacant, located in the RAS-2 Zoning District, in Zoning Case No. 907, (Hassoldt). The project has been determined to be exempt from the California Environmental Quality Act, (CEQA) under the Class 5 Exemption, Minor Alterations in Land Use Limitations. Chairman Chelf called for public comment. Hearing none, consideration of Zoning Case No. 907 was continued to an adjourned regular meeting of the Planning Commission scheduled to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. for the purpose of conducting a site visit to 10 Pine Tree Lane, Rolling Hills, California. NEW PUBLIC HEARINGS None. Minutes Planning Commission Regular Meeting 10-18-16 DRAFT SCHEDULE OF FIELD TRIPS The Planning Commission scheduled a field trip to the following properties to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. 10 Crest Road West 5 El Concho Lane 3 Chuckwagon Road 10 Pine Tree Lane (lot line adjustment) ITEMS FROM THE PLANNING COMMISSION None. ITEMS FROM STAFF Joint meeting with the City Council. Planning Director Schwartz confirmed the date of the Joint Meeting to be held on Tuesday, November 1, 2016 beginning at 6:30 p.m. and reviewed the discussion topics. Planning Director Schwartz further reported that the City Council is still considering the case at 23 Crest Road East and created an ad hoc committee to work with the applicant to address the massing and grading concerns that were expressed by the City Council. ADJOURNMENT Hearing no further business before the Commission, Chairman Chelf adjourned the meeting at 6:43 p.m. to a joint meeting between the City Council and Planning Commission scheduled to be held on Tuesday, November 1, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. An adjourned regular meeting of the Planning Commission is scheduled to be held on Tuesday, November 15, 2016 beginning at 7:30 a.m. for the purpose of conducting field trips to 10 Crest Road West, 3 Chuckwagon Road, 5 El Concho Lane and 10 Pine Tree Lane (Lot Line Adjustment). The next regular meeting of the Planning Commission is scheduled to be held on Tuesday, November 15, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Approved, Brad Chelf Chairman Minutes Planning Commission Regular Meeting 10-18-16 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item: 6A Mtg. Date: 11-15-16 TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR VN SUBJECT: ZONING CASE NO. 858. U CONSIDERATION OF A REQUEST FOR TIME EXTENSION SITE LOCATION: 8 CREST ROAD. EAST, (LOT 192 -A -2 -MS) ZONING AND SIZE: RA -S-2; 5.70 ACRES APPLICANT: BELZBERG ARCHITECTS REQUEST AND RECOMMENDATION 1. Daniel W. Rentsch, R.A. of Belzberg Architects, on behalf of the property owners Mr. and Mrs. John Tu requests a six months time extension to commence construction of the project, which was approved by the Planning Commission by Resolution No. 2014- 16 on November 18, 2014. The November 18, 2014 approval is valid for 2 years. This project consists of a Site Plan Review for grading of total of 2,344 cubic yards of cut and 1,900 cubic yards of fill with 414 cubic yards of dirt to be exported to construct a new 12,927 square foot single family residence, 1,349 square foot garage, 1,550 square feet covered porches, 4,639 square foot basement, 1,206 square foot swimming pool and spa, 1,465 square feet reflection ponds and similar water features, and other miscellaneous outdoor amenities consisting of barbeques, fire pits and outdoor showers. 2. The applicants' representative submitted a letter, which is enclosed, requesting an extension stating that they are nearing completion of the plan check process and will be ready to start construction in few months. ZC NO.858 extn. (7) 3. It is recommended that the Planning Commission review and adopt the attached resolution granting the applicant a six months time extension to commence the project. If granted, the construction of the project must begin by June 18, 2017. ZC NO. 858 extn, Wednesday, November2, 20164:12:43 PM Pacific Daylight Time Subject: 8 Crest Road Extension Date: From: To: Hi Yolanta, Wednesday, November 2, 2016 4:12:07 PM Pacific Daylight Time Dan Rentsch <dan@belzbergarchitects.com> Yolanta Schwartz <ys@cityofrh.net> I would like to formally request a 6 month extension to our Site Plan approval for 8 Crest Road East. We are nearing the end of our plan check process with the county but we have a few -outstanding agency approvals that have taken longer than expected to complete. We have a general contractor on board and we are looking to start construction as soon as possible. Thank you. —dan Daniel W. Rentsch R.A. (310) 453-9611 x 110 Belzberg Architects 2321 Main Street Santa Monica, CA 90405 www.belzberearchitects.com RECEIVED NOV 022016 City of Rolling Hills By Page 1'of 1 THIS PAGE INTENTIONALLY LEFT BLANK RESOLUTION NO. 2016-24 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A TIME EXTENSION TO COMMENCE CONSTRUCTION OF A PREVIOUSLY APPROVED PROJECT WHICH ENTAILS A SITE PLAN REVIEW FOR THE DEVELOPMENT OF A NEW SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 858, AT 8 CREST ROAD EAST, (LOT 192 -A- 2 -MS), ROLLING HILLS, CA, (TU). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. An application was duly filed by Daniel W. Rentsch of Belzberg Architects on behalf of Mr. and Mrs. John Tu with respect to real property located at 8 Crest Road East requesting a 6 -months time extension to comply with the requirements of Resolution No. 2014-16 to commence construction of the project. Section 2. The Commission considered this item at a meeting on November 15, 2016 at which time information was presented indicating that additional time is needed due to delays in processing the project. Section 3. Based upon information and evidence submitted, the Planning Commission grants the request for time extension and does hereby amend Paragraph B, Section 7 of Resolution No. 2014-16, dated November 18, 2016 to read as follows: B. The Site Plan Review approval shall expire within two years and six months from the effective date of approval if construction pursuant to this approval has not commenced within that time period, as required by Sections 17.46.080(A) of the Rolling Hills Municipal Code, or the approval granted is otherwise extended pursuant to the requirements of this section. Section 4. Except as herein amended, the provisions and conditions of Resolution No. 2014-16 shall continue to be in full force and effect. PASSED, APPROVED AND ADOPTED THIS 15th DAY OF NOVEMBER 2016. BRAD CHELF, CHAIRMAN ATTEST: HEIDI LUCE, CITY CLERK • STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS I certify that the foregoing Resolution No. 2016-24 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A TIME EXTENSION TO COMMENCE CONSTRUCTION OF A PREVIOUSLY APPROVED PROJECT WHICH ENTAILS A SITE PLAN REVIEW FOR THE DEVELOPMENT OF A NEW SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 858, AT 8 CREST ROAD EAST, (LOT 192 -A -2 -MS), ROLLING HILLS, CA, (TU). was approved and adopted at a regular meeting of the Planning Commission on November 15, 2016 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices HEIDI LUCE CITY CLERK INCORPORATED JANUARY 24, 1957 TO: FROM: NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 7A Mtg. Date: 11-15-16 HONORABLE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION YOLANTA SCHWARTZ, PLANNING DIRECTOR(4f) APPLICATION NO. SITE LOCATION: ZONING/ LOT SIZE: APPLICANT: REPRESENTATIVE: PUBLISHED: ZONING CASE NO. 912 3 CHUCKWAGON RD. (LOT 40-EF) RA -S-1 / 2.3 ACRES (GROSS) MR. AND MRS. STEPHEN LIU COMPASS LANDSCAPING INC. NOVEMBER 3, 2016 REQUEST AND RECOMMENDATION 1. The Planning Commission held a public hearing regarding this case on the project site earlier today. 2. Mr. and Mrs. Stephen Liu, owners of 3 Chuckwagon Road request. a Site Plan Review for construction of a 228 square foot covered patio/deck that is to be 2.5 -feet maximum above grade. The structure is proposed to be located on a slope to the rear of the home and will be accessed from an existing pathway that is between upper and lower slopes. Minimal grading of 18 cubic yards will be required to construct the patio and two terraced 2.5 -foot tall retaining walls, with planter in between, to screen the out of grade condition of the patio. The applicant proposes to also build two on grade stairways, off decks at the back of the residence that will provide access down to the new deck as well. New irrigation and plants will be installed on the slope between the house and patio. 3. It is recommended that the Planning Commission reconvene the public hearing, accept public testimony and provide direction to staff. ZC NO. 912 3 Chuckwagon Rd. BACKGROUND 4. In 2013 the Planning Commission adopted Resolution 2013-07, approving a Site Plan Review for a new above grade deck and swimming pool and repair of an existing deck at approximately the same level as the residence. Resolution No. 2013-07 contains a "restricted development condition" that requires that any future structural development be subject to Planning Commission review and approval. Other improvements that were 'part of the 2013 project include a small addition, remodeling, and miscellaneous porches. 5. The property owners submitted the subject Site Plan Review application seeking approval to construct a 228 square foot seating patio at the base of a slope to the rear of the existing residence, which is 2.5' out of grade. The floor of the seating area will be formed with softset flagstone with an open redwood trellis overhead. The entire structure will be no more than 8'2" tall, measured from the adjacent walkway. Below the seating area floor will be additional 2'6" tall retaining wall that will create a terraced planter with shrubs that would serve as a barrier protection for anyone standing on the patio. No other revisions to the most recent approval for this project (Resolution 2013-07) are proposed. 6. Residents within a 1,000 -foot radius of the property have been notified of this public hearing. 7. The project has been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) as a "Class 3" exemption, qualifying as a small structure that is accessory to the existing residence. MUNICIPAL CODE COMPLIANCE 8. The new patio will be located 74 feet from the rear property line, well outside the rear and side setbacks of 50 and 20 -feet, respectively. 9. The property is zoned RAS-1. The gross lot area is 2.3 acres or 100,188 sq.ft. The net lot area for development purposes is 85,412 square feet, (1.96 acres). The lot is •irregular, long and narrow, somewhat triangular in shape with very long frontage (500 - ft) on Chuckwagon Road. The residential pad is approximately midway between the front and rear property lines at the lot's greatest depth. A future stable and corral pad has been approved to the west of the residence. A small third pad will be created to accommodate the proposed patio to the rear and below the residence. 10. As a result of the entitlements granted by Reso. 2013-07 the site is currently approved for: 5,291 square foot residence, 659 square foot attached garage, 472 square foot pool, 30 square foot pool equipment enclosure, 450 square foot (future) stable, 600 square feet porches, 314 square feet porte cochere, 476 square feet attached trellis, 2,753 square feet raised decks and a 150 square foot service yard. In addition the 2013 approvals permitted a set aside for a future stable and corral. The applicant is in the process of constructing the 2013 approved items. 11. The structural coverage for the project including the proposed seating patio will be 13.37% (20% max. permitted), and 19.6% for combined structural/flatwork (35% max. permitted). The disturbed area shall increase by .44% over the 2013 approved project to 33,692 square feet, or 39.44% (40% max. permitted). 12. With the project the site would have three separate pads: the residential pad, a future stable pad and the proposed seating patio pad. There will be no changes to the residential pad, which will remain approved for 60.8% coverage. The patio pad will be approximately 300 square feet with coverage estimated at 76%, (30% guideline). 13. The south side of the covered patio will be located in a relatively flat area adjacent to an existing pathway; whereas the north side will be out of grade. The project will not negatively impact existing drainage patterns or facilities. 14. When reviewing a site plan review application the Planning Commission should consider whether the proposed project is consistent with the criteria for Site Plan Review. 15. The Rolling Hills Community Association Architectural Committee will review the project at a later date. ZONING CASE NO. 912 REVIEW CRITERIA EXISTING/ PREVIOUSLY APPROVED PROPOSED RA -S-1 Zone Setbacks: Residence with accessory structures New covered patio/out off grade Front: 50 ft. from front easement Side: 20 ft. from property line Rear: 50 ft. from property line Site Plan Review required if size of structure increases by over 999 sq.ft. in a 36 -month period, raised decks, grading and certain accessory structures Residence 5291 sq.ft. Garage 659 sq.ft. Swim Pool /spa 472 sq.ft. Stable -Future 450 sq.ft. Service Yard 150 sq.ft. Pool eqp. 30 sq.ft. Att. porch 600 sq.ft. Att. Trellis 0 sq.ft. Porte cochere 314 sq.ft. Raised decks 2753 sq.ft. TOTAL 11,195 sq.ft. Residence 5291 sq.ft. Garage 659 sq.ft. Swim Pool /spa 472 sq.ft. Stable -Future 450 sq.ft. Service Yard 150 sq.ft. Pool eqp. 30 sq.ft. Att. porch 600 sq.ft. Att. Trellis 0 sq.ft. Porte cochere 314 sq.ft. Raised decks 2753 sq.ft. New deck 228 sq.ft. TOTAL 11,423 sq.ft. Structural Lot Coverage (20% maximum) 13.1% of 85,412 s.f. net lot area. 13.4% of 85,412 s.f. net lot area. Total Lot Coverage (35% maximum) 19.6% (16,737 sq.ft.) 19.9% (16,965 sq.ft.) Building Pad Coverage (30% maximum -guideline) Stable New deck 60.8% on 16,013 sq.ft. pad 45% -Future 60.8% on 16,013 sq.ft. pad 45% -Future 76% of 300 sq.ft. pad Grading 272 c.y. cut/excavation and 18 cubic yards 0 272 c.y. fill. Area for stable, if constructed, would require apprx. 275 c.y. cut and 275 c.y. fill Disturbed Area (40% maximum; any graded building pad area, any remedial grading (temporary disturbance), any graded slopes and building pad areas, and any nongraded area where impervious surfaces exist. Roadway Access Access to Stable 39.0 %, with future stable corral and access Preserve Views Preserve Plants and Animals Existing from Chuckwagon From drwy off of Chuckwagon Road Planning Commission review Planning Commission review Planning Commission review 39.44%, with future stable corral and access Existing from Chuckwagon From drwy off of Chuckwagon Road Planning Commission review SITE PLAN REVIEW CRITERIA 17.46.010 Purpose. The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. 17.46.050 Required findings. A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. B. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: I. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; 2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; 4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 9. The project conforms to the requirements of the California Environmental Quality Act. ear ai Raga:, qier4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 . Agenda Item No.: 7B Mtg. Date: 11-15-16 TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR 'j APPLICATION NO. SITE LOCATION: ZONING/ LOT SIZE: APPLICANT: REPRESENTATIVE: PUBLISHED: ZONING CASE NO. 913 10 CREST RD. E. (LOT 2 -CH) RA -S-1 / 2.3 ACRES (GROSS) MR. AND MRS. KARL FRYKMAN BOLTON ENGINEERING NOVEMBER 3, 2016 REQUEST AND RECOMMENDATION 1. The Planning Commission held a public hearing at the project site earlier today. 2. Mr. and Mrs. Karl Frykman of 10 Crest Road East request Variances to construct a 72 square foot chicken coop and to exceed disturbance on the lot. The applicants also propose to relocate and slightly enlarge a pool equipment enclosure with a 5' wall, requiring a Site Plan Review. The chicken coop is proposed to be within the "front yard" of the lot and with the new structures the lot disturbance will increase by 625 square feet and by 1.53% beyond the amount granted in a prior Variance request. Also proposed are two short walls (not exceed 2' in height) in the area of the chicken coop to accomplish a flat area. It is recommended that the Planning Commission reconvene the public hearing, accept public testimony and provide direction to staff. BACKGROUND 3. Resolution No. 2014-21 contains a "restricted development condition" that requires that any future structural addition, except small minor amenities, be subject to ZC NO. 913 10 Crest Rd. W. 0 Planning Commission review. Although minor in nature, the proposed development does not qualify to be exempt from the restricted development condition, per RHMC 17.46.040.C.1 on the basis that it triggers a variance and the pool equipment wall is over 3 feet in height. The previously approved pool equipment structure is proposed to be enlarged by 10 square feet (100 square feet total) and moved slightly, from adjacent to the home to the west property line. The enclosure walls will be set into a slope and will be 5' high at the highest point. 4. In 2014 (Zoning Case 860) the Planning Commission adopted Resolution No. 2014- 21, approving a Site Plan Review, Conditional Use Permit and Variances to allow construction of a stable within the front yard, corral in the front setback, swimming pool and wall in the rear setback, and related grading at the subject property. One of the approved Variances permitted the applicant to increase the amount of disturbed area beyond the maximum 40% allowed to 64.6% due to project related grading. 5. The property owners submitted the subject application for two new Variances and SPR related to construction of a 72 square foot chicken coop and relocation of the pool equipment area. It is proposed that the coop be built within the "front yard" of the property, between the front roadway easement and front building wall of the residence, which triggers the first Variance. As a result of the coop and pool equipment construction, the disturbed area will be increased by 1.53%, to 66.1%, which triggers the second Variance. No other revisions to the effective approval for this project (Resolution 2014-21) are proposed. 6. The proposed project has been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) as a "Class 3" exemption, qualifying as a small structure that is accessory to the existing residence. MUNICIPAL CODE COMPLIANCE 7. The property is zoned RAS-1. The gross lot area is 2.3 acres or 100,188 sq.ft. The net lot area for development purposes is 40,914 square feet, (.93 acres). The topography slopes gently up from Crest Rd. The existing home is at the rear of the lot, partially within the rear setback. 8. As a result of the entitlements granted by Reso. 2014-21, the site is currently approved for: 4,385 square foot residence, 750 square foot attached garage, 1,104 square foot pool (within the rear setback), 90 square foot pool equipment 735 square foot stable (within front yard), 234 square feet of porches, 227 square feet detached trellis, 195 square feet of attached trellis, 32 square feet of barbeque, a 192 square foot deck and a 90 square foot service yard. In addition, the 2014 approvals permitted a 2,700 square foot corral, within the front yard. 9. The structural coverage for the project including the proposed coop and pool equipment structure will be 18.7%, (20% max. permitted) with allowed deductions and 32.85% for combined structural/flatwork (35% max. permitted), excluding deductions. The disturbed area shall increase by 1.53% over the 2014 approved Variance, 27,046 square feet, or 66.1% (40% max. permitted). 10. The residential building pad for the property contains 11,050 square feet. With the proposed pool equipment structure, the total residential pad coverage will be 58.1%. With the proposed coop, the stable pad (1,371 square feet) will have 70.57% coverage. The proposed pool equipment enclosure is in compliance with all criteria required of a "minor amenity" pursuant to the zoning code and therefore, subject to Commission concurrence, is exempt from the restricted development condition applicable to this site. 11. When reviewing this application, the Planning Commission should consider whether the application meets the criteria for granting variances and site plan review. The applicant's representative has stated that approval of the requested variances is justified due to the location of the home towards the rear of the lot, which results in an unusually deep "front yard". 12. Minor new grading is proposed -10 cubic yards total. The coop will be located on a relatively flat area near the future stable, requiring minor new disturbance and the pool equipment structure, to be located near the residence adjacent to the side setback will also require minor additional disturbance. 13. The Rolling Hills Community Association Architectural Committee will review the project at a later date. CRITERIA FOR VARIANCES 17.38.050 Required findings. In granting a variance, the Commission (and Council on appeal) must make the following findings: A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone; B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question; C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity; D. That in granting the variance, the spirit and intent of this title will be observed; E. That the variance does not grant special privilege to the applicant; F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and G. That the variance request is consistent with the general plan of the City of Rolling Hills. SITE PLAN REVIEW CRITERIA 17.46.010 Purpose. The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. 17.46.050 Required findings. A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. B. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: 1. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; 2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; 4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 9. The project conforms to the requirements of the California Environmental Quality Act. SOURCE: City of Rolling Hills Zoning Ordinance ZONING CASE NO. 913 DEVELOPMENT STANDARDS PREVIOUSLY APPROVED PROPOSED RA -S-1 ZONE SETBACKS RESIDENCE , STABLE SWIMMING POOL, CORRAL CHICKEN COOP & POOL EQUIPMENT Front 50 ft. front easement line Side: 20 ft. from property line Rear: 50 ft. from property line Site Plan Review required for new structures, grading, pool greater than 800 sq.ft. CUP for stable and corral. Variances for lot disturbance, setback and yard area encroachment & existing trellis. Residence Garage Stable Service Pool/spa Pool eqpm. Porches Trellis attch. Trellis det. Bbq 4385 sq.ft 750 sq.ft 735 sq.ft. 90 sq.ft 1104 sq.ft 90 sq.ft. 234 sq.ft 227 sq.ft. 195 sq.ft 32 sq.ft. Residence Garage Stable Service Pool/spa Pool eqpm. Porches Trellis det. Trellis attch. Bbq Chicken coop 4385 sq.ft 750 sq.ft 735 sq.ft. 90 sq.ft 1104 sq.ft. 100 sq.ft. 234 sq.ft 227 sq.ft. 195 sq.ft 32 sq.ft. 72 sq.ft. TOTAL 7,842 sq.ft TOTAL 7,924 sq.ft. STRUCTURAL LOT 7,684 sq. ft. or 18.5% of 40,914 sq.ft. net lot area (excl. allowed deductions) 7,665 sq. ft. or 18.73% of 40,914 sq.ft. net lot area (excl. allowed deductions) COVERAGE 120% maximum) TOTAL LOT COVERAGE 13,359 sq. ft. or 32.65% of 40,914 sq.ft. net lot area (excl. deduct.) 13,441 sq. ft. or 32.85% of 40,914 sq.ft. net lot area (excl. deduct.) (35% maximum) BUILDING PAD COVERAGE 11,050 sq.ft. pad, 58.1% including pool 1,371 sq.ft.pad, 65.3% (w/deductions) 11,050 sq.ft. pad, 58.2% including pool 1,371 sq.ft.pad, 70.5% (w/ deductions) RESIDENTIAL (30% maximum guideline) STABLE GRADING 785 cubic yards total; 345 c.y. stable; 440 c.y. including excavation and re- compaction 250 c.y. export from the pool 10 cubic yards Site plan review required if excavation and/or fill or combination thereof is more than 3 feet in depth and covers more than 2,000 sq. ft. balanced on site DISTURBED AREA 26,421 sq.ft. or 64.6% of 40,914 sq.ft. net lot area 27,046 sq.ft. or 66.1% of 40,914 sq.ft. net lot area (40% maximum; any graded building pad area, any remedial grading (temporary disturbance), any graded slopes and building pad areas, and any nongraded area where impervious surfaces exist.) STABLE (minimum 450 sq. ft) 1,188 sq.ft. 2 -story stable; 2,700 sq.ft. corral 1,188 sq.ft. 2 -story stable; 2,700 sq.ft. corral CORRAL (minimum 550 sq. ft.) STABLE ACCESS From existing drwy From existing drwy ACCESSWAY Existing from Crest W. Existing from Crest W. VIEWS N/ A N/A PLANTS AND ANIMALS N/A N/A INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 10A Mtg. Date: 11/15/16 TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PLANNING COMMISSION FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR SUBJECT: SYNOPSIS OF CITY COUNCIL AND PLANNING COMMISSION JOINT MEETING HELD ON NOVEMBER 1, 2016, AND NEXT STEPS WITH REGARD TO DIRECTION RECEVIED FROM THE CITY COUNCIL. DATE: NOVEMBER 15, 2016 RECOMMENDATION It is recommended that the Planning Commission review the discussion of the joint meeting of the City Council and Planning Commission on November 1 and determine how it would like to proceed in addressing the direction it received from the City Council regarding the stables. DISCUSSION At its meeting of November 1, 2106, the City Council and Planning Commission discussed, in general, the application of variances in zoning cases, the recent trend to construct large stables, the set aside areas for future stables and corrals, and the recent trend to construct larger homes. In summary, the following discussion took place and direction given: A. VARIANCE REQUESTS AND APPROVALS 1. Recognizing that the City's lots are very unique in size, topography, configuration and that each lot is different from another, and specific circumstances are attributable to a specific property, not to an entire neighborhood, members of the City Council and Planning Commission feel that granting of variances are warranted. It was stated that ultimately it is important to look at the finished outcome and what is best for the City. Discussion ensued regarding what makes a good project for the City. It was stated that smaller garages should be encouraged with basements utilizing lifts to accommodate more cars; that larger basements should be encouraged to reduce the size of the house above it; that structures should be spread out on the lot to allow for openness of the lot; to critically review grading and to encourage less than the maximum permitted 2:1 slopes, even if it means grading and disturbing more than the maximum permitted. B. SIZE AND USES OF STABLES AND FEASIBILITY OF SET ASIDE AREA 1. Discussion ensued regarding the size of stables and location and feasibility of set aside area for future stable and corrals. It was stated that the Planning Commission determines in the field whether or not a location for future equestrian facilities is feasible and if it is not the Commissioners could require a different location. As for the size of stables, it was recognized that larger stables, with lofts and center isles have been constructed in the past five years that add to the massing of structures on the lot. Members of the City Council were not interested in limiting the size of stables, rather they directed the Planning Commission to evaluate the entire lot and the relationship of the stable to the other structures on the lot and their size, as well as assure that there is adequate area for horses, such as corrals and turn outs, so that the equestrian facilities provide an open feel of the property. 2. The City Council directed the Planning Commission to study this issue in consultation with members of the Caballeros group, and develop guidelines of what makes a working stable and what is the appropriate size and uses within the stable. C. SHOULD THE CITY CONSIDER REGULATING THE MAXIMUM SIZE OF NEW RESIDENTIAL DEVELOPMENTS 1. Members of the City Council and the Planning Commission reviewed the material provided by staff and recognized that in the past 6 years the average size of homes and basements approved and/ or constructed were larger than in any previous time period, for which statistics were provided in the staff report. It was stated that the sizes of homes should not be regulated, as the existing development standards and lot size dictate the size of a homes. Members of the City Council reiterated that the Planning Commission should review proposed developments on a case -by -case basis recognizing the goals of the City to remain an equestrian and rural community and to maintain the character envisioned by the founders of the City. They have also stated that a development could look less massive by constructing smaller garages and utilizing basements as garages with a lift for cars; spreading the structures on a building pad to create more open areas between structures, and providing gentler slopes. 2. Staff was directed to discuss with an engineer the feasibility of constructing basements that would extend beyond the footprint of the house, such as under driveways. • CONCLUSION While there were many valuable points made at the meeting (which will be included in the meeting minutes), the items herein represent the action items identified by staff as being generated from the discussion. The Planning Commission is requested to determine how it would like to proceed on these matters.