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Traffic Commission 10-19-90E, (Rolling JUL INCORPORATED JANUARY 24, 1957 AGENDA MEETING OF THE TRAFFIC COMMISSION CITY OF ROLLING HILLS, CALIFORNIA FRIDAY, OCTOBER 19, 1990 8:30 A.M. 1. ROLL CALL 2. MINUTES a. Meeting of August 10, 1990 b. Meeting of September 21, 1990 3. OLD BUSINESS A. PLACEMENT OF RECYCLING CONTAINERS B. WIDE LOAD AND EXTRA LARGE VEHICLES NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (213) 377-1521 FAX (213) 377.7288 C. CONSIDERATION OF REQUEST TO MODIFY PAVEMENT PON PORTUGUESE BEND ROAD AT THE ENTRANCE TO CITY ADMINISTRATION FACILITY FOR IMPROVED ACCESS TO THE UNITED STATES POST OFFICE MAILBOX 4. NEW BUSINESS 5. MATTERS FROM MEMBERS OF THE TRAFFIC COMMISSION 6. MATTERS FROM STAFF A. EASEMENT REPORT 7. ADJOURNMENT DRAFT MINUTES OF A MEETING OF THE TRAFFIC COMMISSION CITY OF ROLLING HILLS, CALIFORNIA August 10, 1990 A meeting of the Traffic Commission of the City of Rolling Hills was called to order by Chairwoman Leeuwenburgh at 8:35 a.m. in the Council Chamber of the City Hall, 2 Portuguese Bend Road, Rolling Hills, California, on Friday, August 10, 1990. ROLL CALL PRESENT: Commissioners Virtue, Welbourn, Wiener, Chairman Leeuwenburgh, Former Commissioner Stringfellow (RHCA-alternate for Schmit) ABSENT: Commissioner Schmit (excused) ALSO PRESENT: Dennis McDuffie Peggy Minor David Laws Tom Sorrentino Lucile Rogers Interim City Manager RHCA Manager Lomita Sheriff Station Deputy Traffic Engineer Recording Secretary APPROVAL OF MINUTES The minutes of the Traffic Commission meeting of July 18, 1990 were approved as corrected. OLD BUSINESS PLACEMENT OF RECYCLING CONTAINERS Mr. Tom Sorrentino, Deputy Traffic Engineer, reviewed his evaluation of potential sites for placement of the BFI recycling container to be used as part of the City's recycling program. The three sites which had been suggested by the Traffic Commission were the City Hall maintenance yard, Portuguese Bend Road at Poppy Trail, and Crest Road west of Quail Ridge Road. Because of several problems associated with the City Hall and Crest Road sites, the graded dirt area on the east side of Portuguese Bend Road at Poppy Trail was selected as the most suitable. Mr. Chip Scholz of BFI had said that decking and landscaping could make the the area quite attractive. Interim City Manager McDuffie said he has requested a drawing from BFI showing what the visual impact would be. Mr. Sorrentino reported that subsequent to inspecting the three sites indicated, he and Mr. McDuffie reviewed three additional sites (the parking area outside the Crenshaw gate, the east end of Crest Road at Eastfield Drive, and the Eastfield gate), all of which were deemed unsuitable. Commissioner Wiener suggested a concrete pad be made an integral part of the design, to avoid the problem of the ground under the bin sinking after a period of usage. Mr. Stringfellow asked how often the bins would be removed and replaced, as odor and pests could become a problem. Mr. Sorrentino replied that this can only be determined after a month or two, as every city is different, but perhaps once a week or once every two weeks can be anticipated. Ms. Minor suggested the riding ring property near Hesse's Gap be looked into as a possible alternate site for the bin. -1- •-4 • - Rolling Hills Traffic Commission Meeting - 8/10/90 Concern was expressed that the Poppy Trail site would be on private property. The possibility of using one or more smaller containers was discussed, which might permit the use of the City Hall area rather than Poppy Trail. Mr. Sorrentino advised that BFI is encouraging all cities to use the same size bin, but it was not clear whether this was for BFI's convenience or a necessity. Staff vas directed to talk with Chip Scholz of BFI to find out if other size containers could be used. WIDE LOAD AND EXTRA LARGE VEHICLES Mr. Sorrentino reported he had checked with the City Attorney's office in an attempt to determine whether permits could be issued by the Rolling Hills Community Association to vehicles that exceed the maximum width. Michael Jenkins was not available and he was told by another attorney from the firm that this process is either done by the City Council or a City department designated by the Council and this authority cannot be designated to a non -governmental body. Commissioners questioned whether the attorney really understood that all roads in Rolling Hills are owned by the residents and the Association has an easement over them and controls traffic in the city. It was agreed the matter will be held on the agenda until City Attorney Jenkins returns from vacation and it can be referred to him. SIGNING ON EUCALYPTUS LANE The Traffic Engineer explained that his memorandum of August 2, 1990 to the Interim City Manager clarified the recommended parking regulations on Eucalyptus Lane and specified the dimensions on each side of the street for the prohibited parking. He suggested that the Traffic Commission recommend to the City Council that an ordinance be adopted prohibiting parking on Eucalyptus Lane as shown on the drawing provided. Chairman Leeuwenburgh asked Staff to send a letter to Dr. Espinas asking him to put up a "No Parking" sign on his gate to enable the trash trucks to get in and out. A motion to approve the staff report and recommendations was made by Commissioner Welbourn, seconded by Commissioner Virtue and carried unanimously. MATTERS FROM STAFF EASEMENT REPORT Interim City Manager McDuffie reported that staff has looked into the easement situation as requested. Easements may be designated for horses, for parking or a ♦ariety of other uses. The width of equestrian trail easements varies on the Peninsula from 10 ft. easements in Rolling Hills to 20 ft. in Rancho Palos Verdes and 15-25 ft. in Rolling Hills Estates. The City code says that horses may not be forced to go out into the street, so the owner of a car parked in the easement may be technically in violation of the code even though parking is alloyed in the easement. He suggested that on the south side of Crest Road near the school the easements be marked with an area for horses separated from the parking area. A discussion was held of the current situation where equestrians are complaining about automobiles parked on the bridle trails all throughout the City, and calling the Sheriff's Office to ticket the parked cars. Many residents are angry about their guests not being able to park in front of their property without being ticketed, even after dark. -2- Rolling Hills Traffic Commission Meeting - 8/10/90 Chairman Leeuwenburgh suggested a field trip be made to the Crest Road easement to look at the situation and come up with possible solutions. It was agreed that a definition is needed of the minimum amount of space required to alloy passage of a large horse, and that Caballeros should be contacted to help determine this. The information will be given to the Sheriff's Office so they will have guidelines for issuing tickets to automobiles that infringe upon this space. David Laws said it would be helpful to the Sheriff's Office to notify them of the name, address and phone number of residents who are giving parties when "no ticketing" is requested. Staff was asked to put this information in the next newsletter. The Caballeros request for parking in the easements for the Nix barbeque was approved - also for the Lennartz wedding reception. MIRALESTE HIGH SCHOOL EIR Chairman Leeuwenburgh advised that she has been told by several Rancho Palos Verdes residents that if Miraleste High School is closed, RPV will try to get Crest Road reopened and Palos Verdes Drive North widened. They have hired outside legal counsel to investigate opening Crest Road - report requested at the last RPV Council meeting. Commissioner Wiener asked whether a city which maintains its own private roads can be forced to permit public traffic through it. Points raised in discussion were that a school district could have the right of condemnation if there was a demonstrated necessity, but they do not have the same power of condemnation as a city; additionally they don't have the money that would be required to buy the property from each individual property owner. A lengthy discussion of the Miraleste High School EIR was held and items of disagreement with the report raised. Staff was directed to draft a letter stating the City's objections in relation to traffic impact, including safety considerations. Another objection was to the wording on page 443 which implies that there is more than one east -west through road inaccessible to the public because it is behind the gates of Rolling Hills. The draft should be ready to present to the City Council at their meeting on Monday, August 13, as it has to be at the School District by 5:00 p.m. Friday, August 17. ADJOURNMENT Chairman Leeuwenburgh adjourned the meeting at 10:30 a.m. to Friday, September 21, at 8:30 a.m. She noted that Interim City Manager Dennis McDuffie would no longer be with the City by then, and thanked him for the outstanding job he has done for the City. City Clerk APPROVED: Chairman -3- a. Q. DRAFT MINUTES OF A REGULAR MEETING OF THE TRAFFIC COMMISSION CITY OF ROLLING HILLS, CALIFORNIA September 21, 1990 A meeting of the Traffic Commission of the City of Rolling Hills was called to order by Chairwoman Leeuwenburgh at 8:40 a.m. in the Council Chamber of the City Hall, 2 Portuguese Bend Road, Rolling Hills, California on Friday, September 21, 1990. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: OLD BUSINESS Commissioner Virtue, Welbourn, Schmit, Chairwoman Leeuwenburgh. Commissioner Wiener, (excused). Craig Nealis Peggy Minor Tom Sorrentino Diane Sawyer PLACEMENT OF RECYCLING CONTAINERS City Manager RHCA Manager Deputy Traffic Engineer Recording Secretary City Manager Nealis introduced the subject item stating that Mr. Shultz of the Governmental Affairs Dept., Browning -Ferris Industries is expected to provide additional information; however, due to his delayed arrival, it was recommended that this item be deferred to later in the meeting. There followed brief discussion regarding the requirements of AB 939 (recycling/waste reduction bill), current voluntary recycling habits; the nature of the city's waste, and the proposed location for the waste container to be utilized in the City's pilot recycling program. There being no objection CHAIRMAN LEEUWENBURGH directed that the subject item be deferred to later in the meeting pending the arrival of Mr. Schultz. • Traffic Commission Minutes 9-21-90 -1- WIDE LOAD AND EXTRA LARGE VEHICLES Deputy Traffic Engineer, Tom Sorrentino, recommended that this item be held over pending the receipt of additional information from the City Attorney's Office. There being no objection, this was so ordered by CHAIRWOMAN LEEUWENBURGH. NEW BUSINESS CONSIDERATION OF SAFETY STRIPING AT CITY HALL Deputy Traffic Engineer Sorrentino stated that drivers have a tendency to drive down the middle of the driveway to ingress and egress the City Hall parking lot. This situation presents a potential traffic hazard. The driveway, being approximately twenty feet wide, would be adequate for the creation of two ten foot wide lanes. He proposed a solid yellow line which would extend fifty feet back from the stop bar. CHAIRWOMAN LEEUWENBURGH suggested a sixty foot line. At 8:55 a.m. CHAIRMAN LEEUWENBURGH adjourned the meeting to the site location. The meeting was reconvened in the Council Chambers at 9:04 a.m. MOTION: COMMISSIONER WELBOURN moved that seventy-five feet of solid yellow line be installed east of the existing stop sign; that the existing trees be trimmed and the stop legend be repainted. CHAIRMAN LEEUWENBURGH suggested that the potential relocation of the existing mailbox be considered. COMMISSIONER VIRTUE seconded the motion. There being no objection the motion carried by an unanimous vote. Discussion followed regarding the development of a street re - striping schedule. Deputy Traffic Engineer Sorrentino stated that he would request a repaving schedule from the Rolling Hills Community Association to enable the coordination of these procedures. Traffic Commission Minutes 9-21-90 -2- MATTERS FROM STAFF EASEMENT REPORT City Manager Nealis stated that the Caballeros have agreed to provide the City with a report pertaining to the subject item; however, the report was incomplete at this time. He proposed that the subject item be held over to the next meeting. Discussion followed regarding the multiple usage of the subject easements and current parking enforcement practice. COMMISSIONER WELBOURN encouraged that future policy be based upon safety. The Commission concurred. MATTERS FROM COMMISSION The following items were briefly discussed: o Dumping on the Las Cresta School Site. o Mountain bike tracks in the Portuguese Bend area. o Environmental Impact Report pertaining to the closure of Miraleste High School. o The provision of reflective tape for joggers within the City (staff was directed to obtain). o B.F.I. container in traffic lane at Crest/Eastfield. MINUTES There being no objection CHAIRWOMAN LEEUWENBURGH directed that the consideration of the Minutes of the meeting of August 10, 1990 be held over to the meeting of October 19, 1990 There being no further business CHAIRWOMAN LEEUWENBURGH adjourned the meeting at 10:02 a.m. to Friday, October 19, 1990 at 8:30 a.m. CITY CLERK APPROVED: GINNY LEEUWENBURGH, CHAIRWOMAN Traffic Commission Minutes 9-21-90 -3- STAFF REPORT TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE TRAFFIC COMMISSION FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: PLACEMENT OF RECYCLING CONTAINERS DATE: OCTOBER 19, 1990 At the regular meeting of the Traffic Commission held Friday, September 21, 1990, the item of placement of recycling containers was continued to the October 19, 1990 meeting. The original agreement submitted by B.F.I. relating to this proposal contained significant costs for large scale recycling containers. Staff has reviewed this proposal and is prepared today to make another proposal which has been tentatively been approved by B.F.Z. representatives for implementation. It is proposed that the Committee adjourn briefly so that B.F.I. representatives and City staff can demonstrate to Commission members how the proposal for the collection of recyclables adjacent to City Hall will operate. CN:ds BFI ®Waste Systems - BROWNING -FERRIS INDUSTRIES Los Angeles District October 17, 1990 Mr. Craig Nealis City Manager City of Rolling Hills 2 Portugese Bend Rolling Hills, CA 90274 Dear Craig, This letter is to confirm our conversation of Friday, October 12, regarding a community drop off center in Rolling Hills. BFI is willing to place five (5) plastic 101 gallon recycling containers adjacent to City Hall. Three (3) containers will be used for drop off of newspaper and two (2) will be used for co -mingled aluminum, glass and P.E.T. plastic bottles. BFI will service the containers as needed, and will help to keep the area neat and tidy. There will be no charge for placing the containers or for servicing them. Any and all proceeds from the sale of collected materials revert to BFI. Reports listing the tonnage of the collected materials will be made available as soon as scales are fitted onto the recycling trucks. In the meantime, we will report the number of times we have serviced the containers. As discussed in past proposals, BFI will assist in preparation of articles for local newspapers or newsletters, as well as cooperate with the city in any publicity efforts. I look forward to your response. If you have any questions, do not hesitate to call. Thank you for your time and interest. Sincerely, Chip ScPfolz Director of Community Affairs CS/vl cc: Ron Pfeifer, District Manager Jose Maciel, Recycling Coordinator 14905 S. SAN PEDRO • P.O. BOX 2438 • GARDENA, CALIFORNIA 90247 • (213) 329-4115 3.g STAFF REPORT TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE TRAFFIC COMMISSION FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: WIDE LOAD AND EXTRA LARGE VEHICLES DATE: OCTOBER 19, 1990 Attached to this staff report is a memorandum from Deputy Traffic Engineer Tom Sorrentino regarding authority to issue permits regulating wide load vehicles. As the memorandum indicates, Mr. Sorrentino has received direction from the City Attorney's office indicating that the Community Association does not have the authority to regulate the operation of vehicles which otherwise have legitimate business in the City. In light of this information, it is recommended that the Traffic Commission recommend that the City Council direct staff to prepare an Ordinance regulating the operation of vehicles exceeding the maximum allowable width, and grant the authority to issue permits to the City Manager's office. CN:ds MEMORANDUM To: Craig R. Nealis City Manager From: Tom Sorrentin S Deputy Traffic Engineer Date: October 12, 1990 Subject: CLARIFICATION OF AUTHORITY TO ISSUE PERMITS REGULATING WIDE LOADS REQUEST The Traffic Commission requested that the matter regarding the City's authority to issue permits regulating the operation of vehicles exceeding maximum allowable widths be clarified by the City Attorney, Mr. Mike Jenkins. DISCUSSION I spoke with Mr. Jenkins on October 8, 1990, regarding the subject matter. Mr. Jenkins essentially reiterated the information provided in the July 31, 1990 letter from the Assistant City Attorney, Mrs. Christi Hogin, which is that the City Council should not delegate its governmental authority granted by the state to a non- governmental entity. Therefore, delegation of the permit authority to the Rolling Hills Community Association would be improper. According to Mr. Jenkins, while the Community Association is responsible for maintenance of the streets, the City Council, under the authority of the California Vehicle Code, regulates the movement and operation of vehicles on the streets. The Community Association may control who enters the City, but it does not have the authority to regulate the operation of vehicles which otherwise have legitimate business in the City. Therefore, permits regulating the use of such vehicles on City streets must be issued by the City Council or by a City department designated by the Council, such as the City Engineer or Public Works Department. October 12, 1990 Page 2 RECOMMENDATION That the Traffic Commission direct staff to prepare an ordinance regulating the operation of vehicles exceeding the maximum allowable width, and to recommend to the City Council to adopt the ordinance and grant the authority to issue permits to the City Manager's office. TS:shc 55432/1002/066 trans\m\1s4\m72 N RICHARDS, WATSON & GERSHON OLPNN R WATSON ROBERT O. BEVERLY HARRY L GERSHON DOUGLAS W. ARGUE MAR( L LAMILEN ARNOLD SIMON RICHARD N. D1NELL ERWIN B. AIXIR DAROLD D. PIEPER FRED A. FENSTER THOMAS A. FREIBERG. JR. ALLEN G RWNETT STEVEN L DORSEY WILJJAM L TRAUSS MARY l WNXER ROBERT M. OOLDFRED ANTHONY S DRBWRY MITCHELL E. ABBOTT TIMOTHY L NEUPE D ROBERT P. OE METER GREGORY W. TEPANICICH ROCHELLC BR OWNE DONALD TERN MICHAEL JENKINS WILLLIM B. RUDELL DAVID WHEN TERESA R TMCY WINN M. BARROW CAROL W. LYNCH TERRY A TRUMBULL COLEMAN J. WASH. JR JOHN A. BELCHER JEFFREY A ROBIN WRIb L rn ROAN MAMMA A JONES MOUTNE GREGORY M. NUNERT AMANDA P. EUEEwND SCOTT WEtSLE DANIEL P. TORRES THOMAS M. JIMSO MICHELE SEAL SAGNERS ROBERT O. SOPER ROBERT C. CECCON PAMELA A. ALEERT1 KEVIN O. siNM ROBIN D. HARRIS PRAT M. COOAN LAUN-la S. WIENER DAVID P. WARE CYNTHIA M. WALKER CHRIST HOOIN STEVEN R ORR DEBORAH R WNBAAN BWTT K BHINTJNA ANDREA J. OREENSEM MIG.MEL O. WLAMWNO JACK S. SHOLXOPP DAND A SUCHEN S. 1LDEN KIM SHERI 0. UNOAR SUSAN LMONTGOMERY DARYL T. TESHIMA (WJWLPH P. MCRRORTY ATTORNEYS AT LAW 4 PROPE9sWNAl 02WORAT1DN THIRTY-EIGHTH FLOOR 333 SOUTH HOPE STREET LOS ANGELES. CALIFORNIA 80071-1480 (213) 828.8484 TELECOPIER (215) 026-007e July 31, 1990 Mr. Tom Sorrentino Willdan Associates 12900 Crossroads Parkway South Suite 200 Industry, California 91746-3499 Re: 90 AuIs -2 7707.....r. : Lt : IL f • SAN FRANC:SCO orrice EIOHTEEIjT� FL 101 CALIFORNIA ET SAN FRANCISCO. CALIFORNIA 04111-5021 (415) 9586454 TELECOPIER (416) 000-0722 City of Rolling Hills Wide Load Regulations OUR FILE NUMBER R6980-001 Dear Mr. Sorrentino: This morning you telephoned me to discuss whether the City Council could delegate to the Community Association the authority to issue permits pursuant to Vehicle Code Section 35780. As you recall, in my letter to you dated May 22, 1990, I concluded that if the City Council wishes to delegate to one of its Departments the authority to issue the permits, it must do so by ordinance. Otherwise, the permits may be approved or denied by the City Council by resolution without the need for further enabling legislation. In either case, pursuant to Vehicle Code Section 35781, the City must use the standard application form developed by the Department of Transportation for the permits. As I indicated on the telephone, the City Council should not delegate its governmental authority granted by State law to a non governmental entity. Therefore, the delegation of permit authority to the Community Association would be improper. You have also asked me to provide you with a sample ordinance, if one were available. Unfortunately, I am unable to find a sample which meets your needs. However, the ordinance delegating the authority would be rather straight forward. In order to make a valid delegation the most important aspect of the ordinance would be to specify the standards for issuance RICHARDS, WATSON & GERSHON July 31, 1990 ,Page clearly in the ordinance. In my May 22 letter I outlined the specific areas which the Vehicle Code permits the City to regulate. If you would like some help drafting the ordinance or would like me to review a draft, please do not hesitate to call me. V-ry truly yours, ilhb • C risti Hogin Assistant City Attorney City of Rolling Hills CH:eeh 1810207 • 3.C. STAFF REPORT TO: HONORABLE CHAIRWOMAN AND MEMBERS OF THE TRAFFIC COMMISSION FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: CONSIDERATION OF REQUEST TO MODIFY PAVEMENT ON PORTUGUESE BEND ROAD AT THE ENTRANCE TO CITY ADMINISTRATION FACILITY FOR IMPROVED ACCESS TO THE UNITED STATES POST OFFICE MAILBOX DATE: OCTOBER 19, 1990 Attached to this Staff Report is a recommendation from Deputy Traffic Engineer, Tom Sorrentino relative to modifying the pavement on Portuguese Bend Road and the driveway entrance to the City Administration Facility to provide safe and easy access to the United States Post Office Mailbox. It is estimated that construction costs will be approximately $1,000. Mr. Sorrentino will be presenting further information at the meeting. CN:ds MEMORANDUM To: Craig R. Nealis City Manager From: Tom Sorrentino'! 7 Deputy Traffic Engineer Date: October 12, 1990 Subject: REQUEST TO MODIFY PAVEMENT ON PORTUGUESE BEND ROAD AT MAILBOX REQUEST The Traffic Commission requested that staff investigate the possibility of extending the asphalt pavement along the easterly edge of Portuguese Bend Road to provide a larger area adjacent to the U.S. Post Office mailbox near the City Hall driveway. DISCUSSION The purpose of the request is to allow residents to pull up closer to the mailbox out of the travel lane, so that vehicles stopped in front of the mailbox do not interfere with through traffic, or impede vehicles entering or leaving the City Hall driveway. Staff has reviewed the location and determined that modification of the pavement is possible. However, the extent of the modification is limited by the location of the automatic gate and the driveway. Cost of construction is estimated to be approximately $1,000. A handout will be distributed at the Commission meeting indicating the area of the proposed additional pavement. RECOMMENDATION It is recommended that the Traffic Commission review and approve the proposed pavement modification. TS:shc 55432/1002/066 trans\m\1s4\m75 A STAFF REPORT TO: HONORABLE CHAIRPERSON AND MEMBERS OF THE TRAFFIC COMMISSION FROM: CRAIG R. NEALIS, CITY MANAGER SUBJECT: EASEMENT REPORT DATE: OCTOBER 19, 1990 A brief oral report will be provided to members of the Traffic Commission regarding the easement report at Friday morning's meeting. CN:ds Community Drop Off Center Project Overview: The City of Rolling Hills is a unique community of 677 residential units located behind guarded entry gates. The current rubbish removal service is provided to the residents through a system of scooters and a front end load truck, with the waste being picked up "at the back door" of each home. BFI has proposed to provide the residents with back door recycling services, however other alternatives were sought due to cost factors involved. A separate proposal for the establishment and maintenance of a community drop off center was submitted along with the back door proposal. In subsequent discussions, three options for the site of the center were reviewed, and two of them were deemed appropriate, and the relative merits of each site will be discussed further on. These are: The City Hall Maintenance Yard Portugese Bend at Poppy Trail After consultation with Willdan Associates and discussions with Craig Nealis on the viability of both options, here is BFI's proposal for both sites. 2 I. Equipment The proposed equipment for the drop off center would be two Cubic Recycling Drop -Body Container with five compartments for holding recyclables. The specifications are: ***Length: 22 feet***Width: 8 feet***Weight: 4600 pounds empty ***Capacity: 27 Cubic Yards **Five Compartments for Handling all types of recyclables—two at six cubic yards and 3 at five cubic yards. **Each compartment has a 28" x 30" opening on each side covered by lockable lids. **42" Loading Height. **Cost for purchase of the unit by the City of Rolling Hills will be $4,875.00 each or $9,750 total. If Rolling Hills wished BFI to carry the capitol costs for a five year period, the cost would be $.32 per month per residence for 60 months. A picture of the unit is attached to this proposal. 3 II. Materials Collected Each compartment of the containers would hold a different recyclable item. In container order, the bins would be set up: Container 1: Compartment 1 Compartment 2 Compartment 3 Compartment 4 Compartment 5 Container 2: Compartment 1 Compartment 2 Compartment 3 Compartment 4 Compartment 5 Newspaper PET Plastic (2 Liter Bottles) PET Plastic HDPE Plastic (Milk Jugs) Newspaper Aluminum Cans Brown Glass Clear Glass Green Glass Tin/Bi-Metal Cans Newspaper and PET Plastic are given the most space as determined by the study of residential loads prepared by BFI for the city during February 1990. There were high levels of newspaper in the study, and PET Plastic is a very bulky material. The materials must be separated in the containers to realize the greatest benefit to the city for the sale of the recyclable material. All value for the materials would be returned to the city to offset the cost of the container and service for the container. 4 III. Service Charges Since the materials will be separated in the containers prior to processing, a wider selection of recycling centers can be used to sell the materials. The cost to service each container when full will be $95.00 per haul to any recycling center within a 20 mile distance from the city. Should it become necessary to travel beyond that distance due to market conditions or if the loads are deemed to be unacceptable(overly contaminated with non-recyclables), the charge for service will be $160.00 per haul. 5 IV. Operation This is a simple drop off center. Each resident will collect the materials in their homes and bring them to the center. Once there, each separate material will be placed in its corresponding compartment. BFI will service the container when the compartments are full, to realize the full value relative to the costs involved. The City of Rolling Hills will be responsible for maintenance of the site, calling BFI when the containers are ready for hauling and locking the containers while the center is closed. Suggested hours of operation are the normal business hours of City Hall, and on Saturday from 9:00 AM to 5:00 PM. This will allow maximum access for the residentswhile not placing an undue burden on city staff. 6 V. Public Relations/Publicity BFI will work with city staff to prepare materials to be distributed to the local residents on operation, hours, materials, etc.. A flyer will be produced by BFI at no cost to the city or the residents. In addition, BFI will work with the city to design and produce instructional signs to be placed around the center to explain and highlight the program. BFI will also work with the Homeowners Association and the city to provide articles for the local newspapers and the HOA newsletter, and will provide ongoing data as to the amounts and types of materials collected to aid in ongoing publicity efforts. 7 VI. Drop Off Center Locations A. The City Hall Maintenance Yard Advantages: Out of site of the community. Ease of service by the contractor. Minimal site preparation costs. Disadvantages: Potential congestion and circulation problems. Narrow driveway width. Loss of parking spaces. Interference with garages and maintenance vehicles. Potential use or abuse by non-residents. The two containers would be placed end to end along the opposite side of the maintenance parking lot from the garage. Please review the amended site plan to determine dimensions and additions to existing pavement. B. Portugese Bend at Poppy Trail Advantages: Centrally located within the gates of the community. Ease of access from a major roadway. Ample room for maneuverability in servicing by BFI and sufficient off-street parking. Opportunity for aesthetically pleasing treatments. Symbol of pride within the community. Disadvantages: Cost of site preparation. Potential eyesore if not properly maintained. Interference with horse trail. 8 Although I do not have a drawing of the proposed site, the study prepared by Willdan Associates goes into detail on the merits and desirability of what this site could be. The site is of adequate size to host the containers, as well as provide ease of access to the residents and BFI. The visibility of the site is both a help and a hindrance. Currently the area is a graded dirt pad, with no improvements. With proper preparation, the site will become a model for other similar programs, and a symbol of the community's efforts in taking care of the local environment. Without proper preparation, the site will look like a rural trash pickup station. The site will need the following modifications: 1) Grading to allow a semi -level surface for the containers. 2) Placement of fencing compatible with the local community around the containers to delineate the site. 3) Planting of foliage to camouflage the containers and beautify the area. It is not within the realm of BFI's expertise to estimate the cost to the city of preparing the site. BFI will assist the city and it's contractors in consulting on the technical aspects of the site, and will work closely with the Homeowner's Association to assure that the site will not be an eyesore. 9 VII. Summary Equipment: Two (2) Cubic Recycling containers; purchase price $4,875.00 each or $9,750 total; rental cost $.32 per residence per month for a term of 60 months. Materials Collected: Newspaper, Aluminum, Tin/Bi-Metal Cans, PET Plastic, HDPE Plastic, All three colors of glass. Proceeds of the sale of the materials reverts solely to the City of Rolling Hills. Service Charges: $95.00 per haul per container within 20 miles of the city, $160.00 per haul per container beyond. Operation: Drop Off Center. Residents will sort and drop their recyclables, BFI will haul them to the recycling center. Public Relations/Publicity: Signs, Flyers, Articles in local newspapers/newsletters. Locations: City Hall Maintenance Yard, Portugese Bend at Poppy Trail.