CL_AGN_240624_CC_AgendaPacket_F_A1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
6.A.FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, June 24, 2024
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1371 Next Ordinance No. 385
CL_AGN_240624CC_Item7A.pdf
CL_AGN_240624CC_Item7A_PublicComment01.pdf
CL_AGN_240624_CC_Item8C.pdf
1
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF JUNE 24, 2024
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JUNE 10, 2024
REGULAR MEETING
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS
FOR MAY 2024
RECOMMENDATION: Receive and file.
8.F.APPROVE SEVENTH AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH MCGOWAN CONSULTING LLC. FOR SERVICES
RELATING TO STORMWATER MANDATE COMPLIANCE
RECOMMENDATION: Approve as presented.
9. EXCLUDED CONSENT CALENDAR ITEMS
10. COMMISSION ITEMS
11. PUBLIC HEARINGS
12. OLD BUSINESS
CL_AGN_240624_CC_AffidavitofPosting.pdf
CL_MIN_240610_CC_F.pdf
CL_MIN_240610_CC_F_A.pdf
CL_AGN_240624_CC_PaymentOfBills_E.pdf
VC_REP_240620_May_C&D_Report.pdf
VC_REP_240620_May_YTD_TonnageReport.pdf
VC_REP_240620_May_RedTagReport.pdf
VC_REP_240619_May_City-RedTagList.pdf
VC_REP_240620_May_CallLog_Redacted.pdf
VC_REP_240619_May_CityComplaintsList_Redacted.pdf
CA_AGR_240624_McGowan_Amend07_F.pdf
CA_AGR_240624_McGowan_ScopeOfServices.pdf
CA_AGR_240606_McGowan_Proposal.pdf
2
12.A.RECONSIDERATION OF PREVIOUSLY APPROVED ROLLING HILLS
COMMUNITY ASSOCIATION LEAD RESPONSIBILITY FOR THE COMBINED
TENNIS COURT ADA AND CABANA PROJECTS AND CITY LEAD FOR
CONSTRUCTION OF THE SUBSEQUENT TENNIS COURT #1 EXPANSION
PROJECT
RECOMMENDATION: Provide direction to staff.
12.B.CONSIDERATION FOR POTENTIAL ADOPTION OF PROPOSED GIFT POLICY
PRIOR TO ACCEPTANCE OF CHARITABLE CONTRIBUTIONS USED FOR
PUBLIC PURPOSES IN ACCORDANCE WITH IRS CODE SECTION 170(C)(1)
RECOMMENDATION: Approve as presented with modifications per City
Council direction.
13. NEW BUSINESS
13.A.ADOPT RESOLUTION NO. 1370 APPROVING THE "DESIGNATION OF
APPLICANT'S RESOLUTION FOR NON-STATE AGENCIES" (CALOES FORM-
130) AND TO DESIGNATE AUTHORIZED SIGNATORIES AMONG CITY STAFF
TO SIGN APPLICATIONS FOR FEDERAL FINANCIAL ASSISTANCE IN THE
CASE OF EXISTING OR FUTURE GRANTS UNDER APPLICABLE STATE AND
FEDERAL LAW
RECOMMENDATION: Approve as presented.
14. MATTERS FROM THE CITY COUNCIL
15. MATTERS FROM STAFF
16. RECESS TO CLOSED SESSION
16.A.CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATION
GOVERNMENT CODE SECTION 54956.9(D)(2) AND (E)(3)THE CITY COUNCIL
FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN
OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE
LITIGATION.NUMBER OF POTENTIAL CASES: (7)(GOVERNMENT CLAIMS ACT
FORM SUBMITTED BY VARIOUS PROPERTY OWNERS IN RANCHO PALOS
VERDES AGAINST THE CITY OF ROLLING HILLS ALLEGING DAMAGE TO
PROPERTY)
RECOMMENDATION: None.
17. RECONVENE TO OPEN SESSION
18. ADJOURNMENT
Adjourn in memory of long-time resident Janice Adams.
Next regular meeting: Monday, July 8, 2024 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
CL_AGN_240422_CC_Item13D_TennisCourtLeads.pdf
CL_AGN_240624_CC_GiftPolicy_D.pdf
ResolutionNo1370_DesignationOfAgentCalOES_F.pdf
GR_OES_240624_DesignationOfApplicantsAgentResolution_Form130_F.pdf
3
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
4
Agenda Item No.: 6.A
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE:June 24, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_240624CC_Item7A.pdf
CL_AGN_240624CC_Item7A_PublicComment01.pdf
CL_AGN_240624_CC_Item8C.pdf
5
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
June 24, 2024
7A. PUBLIC COMMENT ON NON-AGENDA ITEMS
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_240624CC_Item7A_PublicComment01.pdf
6
Alfred Visco Statement At Rolling Hills 6-24-24 City Council Meeting
Re: Improving Wildfire Resiliency of Storm Hill Park
The City of Rolling Hills should prioritize improving the wildfire resiliency of Storm Hill Park ,
despite its challenging terrain.
1. High-Risk Area Mitigation: By focusing on the Park, significant parts of two of the eleven
critical high wildfire risk canyons in the City can be targeted. These two canyons are a fire fuel
problem in and of themselves. No matter how a fire involves the Park it would move uphill from
Middleridge South to Buggy Whip and the top of Johns Canyon Road and Crest Road West which
not only directly threatens the homes in the area, which with the approved Storm Hill Subdivision
will eventually add three more homes in close proximate to the Park, but will also have the potential
to negatively impact one of the major evacuation routes of the City. Also the Park land contains
highly flammable vegetation. Removal of said vegetation would partially fulfill the Community
Wildfire Protection Plan’s goal of the governing parties creating a plan for the eradication or removal
of such vegetation within the community. As a start a fire break between the Park land and the
Storm properties would be a relatively inexpensive attempt at a fix while a more extensive wildfire
resiliency project is developed and financed.
2. No Need for Private Property Approval: Unlike other areas in the City, enhancing wildfire
resiliency of the Park does not require coordination or approval from private property owners. Since
the Park is leased to the Association, the actual implementation of improving the Park’s wildfire
resiliency could be assigned to the Association by an appropriate lease amendment with the City
reimbursing the Association for the initial cost and ongoing maintenance cost. The Association has
the expertise due to its successful Portugese Bend Road-Si Bridle Trail demonstration project.
Alternatively the City could simply implement the Project without the involvement of the
Association. In either scenario this enables a more streamlined and efficient implementation of
necessary measures.
3. Potential Funding In Whole Or In Part Through The Proposed City Gift Policy: The City’s
proposed gift policy presents a potential innovative funding source for this critical project.
Donations made towards improving the Park’s wildfire resiliency can receive favorable tax treatment
making it an attractive proposition for potential donors. Also donors might not be limited to residents
within the City. Property owners from the neighboring Westfield area, which adjoins the Park, might
be willing to contribute, recognizing the mutual benefits of a safer, more resilient Park and the
favorable tax treatment.
4. Models for Future Projects: Implementing this project successfully can serve as a model for future
canyon wildfire mitigation efforts throughout Rolling Hills even if those canyons are on private
property. It also demonstrates the City’s commitment to safety and environmental stewardship,
potentially attracting further investment and support.
In conclusion, investing in the wildfire resiliency of the Park is long overdue. It is a strategic and
feasible endeavor which should receive community-support. It addresses high-risk areas, bypasses
the complication of private property negotiations, and leverages the City’s proposed gift policy to
7
secure necessary funding. This project not only enhances safety for our residents but also sets a
precedent for ongoing and future wildfire mitigation efforts. I urge the City to take decisive action
in improving the Park’s wildfire resiliency ensuring a safer environment for all. As a start a fire
break between the Park land and the Storm properties would be a relatively inexpensive attempt at
a fix while a more extensive wildfire resiliency project is developed and financed.
8
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
June 24, 2024
8C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JUNE 10, 2024 REGULAR
MEETING
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_MIN_240610_CC_F_A.pdf
9
Agenda Item No.: 8.A
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF JUNE 24, 2024
DATE:June 24, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_240624_CC_AffidavitofPosting.pdf
10
Administrative Report
8.A., File # 2357 Meeting Date: 6/24/2024
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF
JUNE 24, 202 4
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Adjourned Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time JUNE 24, 202 4 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: June 21 , 202 4
11
Agenda Item No.: 8.B
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:June 24, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
12
Agenda Item No.: 8.C
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JUNE 10, 2024
REGULAR MEETING
DATE:June 24, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_240610_CC_F.pdf
CL_MIN_240610_CC_F_A.pdf
13
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 1
Minutes
Rolling Hills City Council
Monday, June 10, 2024
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:01 p.m. Mayor Mirsch
presiding.
2. ROLL CALL
Councilmembers Present: Wilson, Black, Dieringer, Mayor Pro Tem Pieper, Mayor Mirsch
Councilmembers Absent: None
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
John Signo, Planning & Community Services Director
Samantha Crew, Management Analyst
Robert Samario, Finance Operations Lead Consultant
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Councilmember Wilson
4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Wilson, seconded by Mayor Pro Tem Pieper to move Items 11A and 13A after
Item 7 and move Item 13B after Item 10. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to receive and file Blue Folder Items
11A, 13A and 15A. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Arlene Honbo, Arun Bhumitra, Sandra Kerner, Marita Geraghty
Mayor Mirsch moved to Item 11A.
11. PUBLIC HEARINGS
14
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 2
11.A. CONSIDERATION OF RESOLUTION NO. 1364 OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ADOPTING THE FISCAL YEAR 2024 -2025 CITY OF ROLLING HILLS BUDGET
INCLUDING THE GENERAL FUND; REFUSE COLLECTION FUND; TRANSIT FUND - MEASURE
R; TRANSIT FUND - MEASURE M; TRANSIT FUND - PROPOSITION A; TRANSIT FUND -
PROPOSITION C; COPS FUND; MEASURE W FUND; AND RESOLUTION NO. 1365
ESTABLISHING THE ANNUAL FISCAL YEAR 2024 -2025 APPROPRIATIONS GANN LIMIT FOR
THE CITY OF ROLLING HILLS
Presentation by Finance Operations Lead Consultant Robert Samario
Public Comment: Arlene Honbo
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to approve as presented and adopt
both resolutions. Motion carried unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
Mayor Mirsch moved to Item 13A
13. NEW BUSINESS
13.A. FISCAL YEAR 2023/24 THIRD QUARTER INTERIM FINANCIAL STATEMENTS FOR THE NINE
MONTHS ENDED MARCH 31, 2024
Presentation by Finance Operations Lead Consultant Robert Samario
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
Mayor Mirsch moved to Item 8
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE
10, 2024
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 13, 2024 REGULAR MEETING
8.D. PAYMENT OF BILLS
8.E. PULLED BY MAYOR MIRSCH
8.F. APPROVE THE FOLLOWING STANDING COMMITTEE MINUTES:
JANUARY 12, 2024 SOLID WASTE & RECYCLING COMMITTEE SPECIAL MEETING
15
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 3
MARCH 11, 2024 AND MAY 6, 2024 FINANCE, BUDGET, AND AUDIT COMMITTEE REGULAR
MEETINGS
8.G. ADOPT RESOLUTION NO. 1366, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA, IN SUPPORT OF THE HOMELESSNESS, DRUG ADDICTION,
AND THEFT REDUCTION ACT (INITIATIVE 23-0017A1) FOR TARGETED REFORMS TO
PROPOSITION 47
8.H. PULLED BY COUNCILMEMBER WILSON
8.I. REAPPROVE A PROFESSIONAL SERVICES AGREEMENT WITH JTL CONSULTANTS FOR
$5,000 PER FISCAL YEAR FOR ON-CALL ARBORIST SERVICES TO SUPPORT STAFF IN FIRE
FUEL ABATEMENT CODE ENFORCEMENT CASES
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve Consent Calendar except
Items 8 E and 8H. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
8.H. ADOPT RESOLUTION NO. 1367, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA, ASSIGNING ITS AVAILABLE PROPOSITION C
TRANSPORTATION FUNDS TO THE CITY OF ROLLING HILLS ESTATES FOR THE
REHABILITATION OF DEEP VALLEY DRIVE / DRYBANK DRIVE / INDIAN PEAK ROAD
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Wilson, seconded by Councilmember Dieringer to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR APRIL 2024
Motion by Mayor Mirsch, seconded by Councilmember Dieringer to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
10. COMMISSION ITEMS – NONE
Mayor Mirsch moved to Item 13B.
13. NEW BUSINESS
16
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 4
13.B. ADOPT RESOLUTION NO. 1369 APPROVING A FIVE-YEAR MUNICIPAL LAW ENFORCEMENT
SERVICES AGREEMENT (MLESA) WITH THE COUNTY OF LOS ANGELES FOR PUBLIC
SERVICES PROVIDED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND
AUTHORIZING THE CITY MANAGER TO PROCURE SERVICES OF THE LOS ANGELES
COUNTY SHERIFF’S DEPARTMENT ANNUALLY UP TO AN AMOUNT AUTHORIZED IN THE
CITY’S OPERATING AND CAPITAL BUDGET FOR THE PERIOD OF JULY 1, 2024 THROUGH
JUNE 30, 2029; AND AUTHORIZE THE MAYOR TO EXECUTE THE MLESA
Presentation by City Manager Karina Bañales
Public Comment: Lieutenant Pinto of the Los Angeles County Sherrif’s Department, Lomita Station
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
12. OLD BUSINESS
12.A. ADOPT RESOLUTION NO. 1368, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS. CALIFORNIA AUTHORIZING A FISCAL YEAR 2023-2024 BUDGET
MODIFICATION TO INCREASE APPROPRIATIONS BY $66,345.73 IN FUND 16 FROM A
TRANSFER OF GENERAL FUND RESERVES FOR PROVIDING SPECIALTY POTHOLING
SERVICES WITHIN THE 20B PORTION OF THE EASTFIELD DRIVE FIRE PREVENTION POWER
LINE UNDERGROUNDING PROJECT
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Wilson, seconded by Councilmember Black to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.A. RECEIVE AND FILE A VERBAL REPORT REGARDING HOMEOWNERS INSURANCE
RENEWAL CHALLENGES AND THE CALIFORNIA INSURANCE COMMISSION'S EFFORT TO
RESOLVE (MAYOR MIRSCH)
Presentation by Mayor Mirsch
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
15. MATTERS FROM STAFF
17
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 5
15.A. PRESENTATION REGARDING OPEN FIRE PITS WITHIN CITY LIMITS
Presentation by Planning & Community Services Director John Signo
Public Comment: Marian Visco, Gene Honbo, Marita Geraghty, Arlen Honbo
Mayor Mirsch read a submitted email comment from Alfred Visco
Motion by Councilmember Dieringer, seconded by Councilmember Black to add educational info and fire
code requirements to the Blue Newsletter. Motion carried unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
16. RECESS TO CLOSED SESSION – 9:15 P.M.
16.A. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION
A CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT CODE § 54956.9(C) AND
(D)(4) REGARDING THE DECISION OF WHETHER TO INITIATE LITIGATION (1 CASE)
16.B. CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATION GOVERNMENT CODE
SECTION 54956.9(D)(2) AND (E)(3) THE CITY COUNCIL FINDS, BASED ON ADVICE FROM
LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION
OF THE CITY IN THE LITIGATION. NUMBER OF POTENTIAL CASES: (7) (GOVERNMENT
CLAIMS ACT FORM SUBMITTED BY VARIOUS PROPERTY OWNERS IN RANCHO PALOS
VERDES AGAINST THE CITY OF ROLLING HILLS ALLEGING DAMAGE TO PROPERTY)
17. RECONVENE TO OPEN SESSION – 10:12 P.M.
18. ADJOURNMENT: 10:16 P.M.
The meeting was adjourned in memory of longtime resident Parnelli Jones and Kathy Roberts at 10:16 p.m.
on June 10, 2024. The next regular adjourned meeting of the City Council is scheduled to be held on Monday,
June 24, 2024 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road,
Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-
hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Leah Mirsch, Mayor
18
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 1
Minutes
Rolling Hills City Council
Monday, June 10, 2024
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:01 p.m. Mayor Mirsch
presiding.
2. ROLL CALL
Councilmembers Present: Wilson, Black, Dieringer, Mayor Pro Tem Pieper, Mayor Mirsch
Councilmembers Absent: None
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
John Signo, Planning & Community Services Director
Samantha Crew, Management Analyst
Robert Samario, Finance Operations Lead Consultant
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Councilmember Wilson
4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Wilson, seconded by Mayor Pro Tem Pieper to move Items 11A and 13A after
Item 7 and move Item 13B after Item 10. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to receive and file Blue Folder Items
11A, 13A and 15A. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Arlene Honbo, Arun Bhumitra, Sandra Kerner, Marita Geraghty
Mayor Mirsch moved to Item 11A.
11. PUBLIC HEARINGS
19
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 2
11.A. CONSIDERATION OF RESOLUTION NO. 1364 OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ADOPTING THE FISCAL YEAR 2024 -2025 CITY OF ROLLING HILLS BUDGET
INCLUDING THE GENERAL FUND; REFUSE COLLECTION FUND; TRANSIT FUND - MEASURE
R; TRANSIT FUND - MEASURE M; TRANSIT FUND - PROPOSITION A; TRANSIT FUND -
PROPOSITION C; COPS FUND; MEASURE W FUND; AND RESOLUTION NO. 1365
ESTABLISHING THE ANNUAL FISCAL YEAR 2024 -2025 APPROPRIATIONS GANN LIMIT FOR
THE CITY OF ROLLING HILLS
Presentation by Finance Operations Lead Consultant Robert Samario
Public Comment: Arlene Honbo
Motion by Councilmember Dieringer to add $2500 or $5000 to the City Council expenses line item. Motion
failed f or lack of a second.
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to approve as presented and adopt
both resolutions. Motion carried unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
Mayor Mirsch moved to Item 13A
13. NEW BUSINESS
13.A. FISCAL YEAR 2023/24 THIRD QUARTER INTERIM FINANCIAL STATEMENTS FOR THE NINE
MONTHS ENDED MARCH 31, 2024
Presentation by Finance Operations Lead Consultant Robert Samario
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
Mayor Mirsch moved to Item 8
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE
10, 2024
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 13, 2024 REGULAR MEETING
8.D. PAYMENT OF BILLS
8.E. PULLED BY MAYOR MIRSCH
20
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 3
8.F. APPROVE THE FOLLOWING STANDING COMMITTEE MINUTES:
JANUARY 12, 2024 SOLID WASTE & RECYCLING COMMITTEE SPECIAL MEETING
MARCH 11, 2024 AND MAY 6, 2024 FINANCE, BUDGET, AND AUDIT COMMITTEE REGULAR
MEETINGS
8.G. ADOPT RESOLUTION NO. 1366, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA, IN SUPPORT OF THE HOMELESSNESS, DRUG ADDICTION,
AND THEFT REDUCTION ACT (INITIATIVE 23-0017A1) FOR TARGETED REFORMS TO
PROPOSITION 47
8.H. PULLED BY COUNCILMEMBER WILSON
8.I. REAPPROVE A PROFESSIONAL SERVICES AGREEMENT WITH JTL CONSULTANTS FOR
$5,000 PER FISCAL YEAR FOR ON-CALL ARBORIST SERVICES TO SUPPORT STAFF IN FIRE
FUEL ABATEMENT CODE ENFORCEMENT CASES
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve Consent Calendar except
Items 8 E and 8H. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
8.H. ADOPT RESOLUTION NO. 1367, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA, ASSIGNING ITS AVAILABLE PROPOSITION C
TRANSPORTATION FUNDS TO THE CITY OF ROLLING HILLS ESTATES FOR THE
REHABILITATION OF DEEP VALLEY DRIVE / DRYBANK DRIVE / INDIAN PEAK ROAD
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Wilson, seconded by Councilmember Dieringer to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR APRIL 2024
Motion by Mayor Mirsch, seconded by Councilmember Dieringer to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
10. COMMISSION ITEMS – NONE
Mayor Mirsch moved to Item 13B.
21
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 4
13. NEW BUSINESS
13.B. ADOPT RESOLUTION NO. 1369 APPROVING A FIVE-YEAR MUNICIPAL LAW ENFORCEMENT
SERVICES AGREEMENT (MLESA) WITH THE COUNTY OF LOS ANGELES FOR PUBLIC
SERVICES PROVIDED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT AND
AUTHORIZING THE CITY MANAGER TO PROCURE SERVICES OF THE LOS ANGELES
COUNTY SHERIFF’S DEPARTMENT ANNUALLY UP TO AN AMOUNT AUTHORIZED IN THE
CITY’S OPERATING AND CAPITAL BUDGET FOR THE PERIOD OF JULY 1, 2024 THROUGH
JUNE 30, 2029; AND AUTHORIZE THE MAYOR TO EXECUTE THE MLESA
Presentation by City Manager Karina Bañales
Public Comment: Lieutenant Pinto of the Los Angeles County Sherrif’s Department, Lomita Station
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
12. OLD BUSINESS
12.A. ADOPT RESOLUTION NO. 1368, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS. CALIFORNIA AUTHORIZING A FISCAL YEAR 2023 -2024 BUDGET
MODIFICATION TO INCREASE APPROPRIATIONS BY $66,345.73 IN FUND 16 FROM A
TRANSFER OF GENERAL FUND RESERVES FOR PROVIDING SPECIALTY POTHOLING
SERVICES WITHIN THE 20B PORTION OF THE EASTFIELD DRIVE FIRE PREVENTION POWER
LINE UNDERGROUNDING PROJECT
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Wilson, seconded by Councilmember Black to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.A. RECEIVE AND FILE A VERBAL REPORT REGARDING HOMEOWNERS INSURANCE
RENEWAL CHALLENGES AND THE CALIFORNIA INSURANCE COMMISSION'S EFFORT TO
RESOLVE (MAYOR MIRSCH)
Presentation by Mayor Mirsch
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
22
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 5
15. MATTERS FROM STAFF
15.A. PRESENTATION REGARDING OPEN FIRE PITS WITHIN CITY LIMITS
Presentation by Planning & Community Services Director John Signo
Public Comment: Marian Visco, Gene Honbo, Marita Geraghty, Arlen Honbo
Mayor Mirsch read a submitted email comment from Alfred Visco
Motion by Councilmember Dieringer, seconded by Councilmember Black to add educational info and fire
code requirements to the Blue Newsletter. Motion carried unanimously with the following vote:
AYES: Wilson, Black , Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
16. RECESS TO CLOSED SESSION – 9:15 P.M.
16.A. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION
A CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT CODE § 54956.9(C) AND
(D)(4) REGARDING THE DECISION OF WHETHER TO INITIATE LITIGATION (1 CASE)
16.B. CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATION GOVERNMENT CODE
SECTION 54956.9(D)(2) AND (E)(3) THE CITY COUNCIL FINDS, BASED ON ADVICE FROM
LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION
OF THE CITY IN THE LITIGATION. NUMBER OF POTENTIAL CASES: (7) (GOVERNMENT
CLAIMS ACT FORM SUBMITTED BY VARIOUS PROPERTY OWNERS IN RANCHO PALOS
VERDES AGAINST THE CITY OF ROLLING HILLS ALLEGING DAMAGE TO PROPERTY)
17. RECONVENE TO OPEN SESSION – 10:12 P.M.
18. ADJOURNMENT: 10:16 P.M.
The meeting was adjourned in memory of longtime resident Parnelli Jones and Kathy Roberts at 10:16 p.m.
on June 10, 2024. The next regular adjourned meeting of the City Council is scheduled to be held on Monday,
June 24, 2024 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road,
Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-
hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
23
MINUTES – CITY COUNCIL MEETING
Monday, June 10, 2024
Page 6
Approved,
____________________________________
Leah Mirsch, Mayor
24
Agenda Item No.: 8.D
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: PAYMENT OF BILLS
DATE:June 24, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_240624_CC_PaymentOfBills_E.pdf
25
26
27
Agenda Item No.: 8.E
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT
REPORTS FOR MAY 2024
DATE:June 24, 2024
BACKGROUND:
Please note that Republic has been asked to provide footnotes per Council direction. They will
try to accommodate on future reports.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
VC_REP_240620_May_C&D_Report.pdf
VC_REP_240620_May_YTD_TonnageReport.pdf
VC_REP_240620_May_RedTagReport.pdf
VC_REP_240619_May_City-RedTagList.pdf
VC_REP_240620_May_CallLog_Redacted.pdf
VC_REP_240619_May_CityComplaintsList_Redacted.pdf
28
Republic Services City of Rolling Hills
C&D Report Reporting Period May-24
Disposal Site Material Loads Taken Tons Collected
CWS C&D 1 11.15
Summary
Row Labels Sum of Tons Collected
C&D 11.15
Grand Total 11.15
Page 1 of 1
29
Year 2024
Franchise Y/N Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
1 Greenwaste 79.86 79.86 - 100.00%
Trash 247.10 - 247.10 0.00%
1 Total 326.96 79.86 247.10 24.43%
2 Greenwaste 51.72 51.72 - 100.00%
Trash 198.13 - 198.13 0.00%
2 Total 249.85 51.72 198.13 20.70%
3 Greenwaste 53.42 53.42 - 100.00%
Trash 199.60 - 199.60 0.00%
3 Total 253.02 53.42 199.60 21.11%
4 Greenwaste 116.50 116.50 - 100.00%
Trash 183.05 - 183.05 0.00%
Trash - Free Residential Roll Off Bin 3.76 - 3.76 0.00%
4 Total 303.31 116.50 186.81 38.41%
5 Greenwaste 101.62 101.62 - 100.00%
Trash 180.98 - 180.98 0.00%
5 Total 282.60 101.62 180.98 35.96%
Grand Total 1,415.74 403.12 1,012.62 28.47%
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2024
Page 1 of 2 30
Year 2024
Franchise Y/N N
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
1 Greenwaste 19.61 19.61 - 100.00%
Recycle 0.27 0.04 0.23 15.00%
Trash 59.97 - 59.97 0.00%
Organics 0.16 0.10 0.06 61.71%
C&D 4.27 3.43 0.84 80.24%
1 Total 84.29 23.18 61.11 27.50%
2 Greenwaste 16.94 16.94 - 100.00%
Recycle 0.29 0.11 0.18 37.67%
Trash 57.05 - 57.05 0.00%
C&D 11.29 9.05 2.25 80.10%
2 Total 85.57 26.09 59.47 30.50%
3 Greenwaste 6.42 6.42 - 100.00%
Recycle 0.22 0.08 0.13 38.48%
Trash 35.05 - 35.05 0.00%
3 Total 41.69 6.50 35.19 15.60%
4 Greenwaste 11.07 11.07 - 100.00%
Recycle 0.27 0.11 0.16 40.00%
Trash 46.40 - 46.40 0.00%
4 Total 57.74 11.18 46.56 19.36%
5 Recycle 0.27 0.09 0.19 31.77%
Trash 70.08 - 70.08 0.00%
Organics 0.17 0.12 0.05 70.73%
C&D 11.15 8.95 2.20 80.24%
5 Total 81.68 9.16 72.52 11.21%
Grand Total 350.96 76.11 274.85 21.69%
CITY OF ROLLING HILLS NON-FRANCHISE
2024
Page 2 of 2 31
Rolling Hills Red Tags – May 2024
Date Address Code Issue COMM
5/24/2024 20 OUTRIDER RD 2 Locked No
5/29/2024 20 CHUCKWAGON RD 7 Green waste overloaded No
5/31/2024 64 SADDLEBACK RD 1 Dog unleashed No
32
City of Rolling Hills Red Tag List‐ May 2024
Republic Services ‐ Red Tag List
Date of Issue Time Issue Resident Name Resident
Address Republic contacted Republic Reponse Date
Reponse
Time of
Reponse Resolved
5/30/2024 Red Tag: Unable to service trash due to
blocked access way Resident Tanasha Malone Tanasha Malone ########yes
5/30/2024 Red Tag: Green waste Not Bundled Properly Resident Tanasha Malone Tanasha Malone ########yes
5/31/2024 Red Tag: Green Waste Overloaded/ Not
Bundled Properly Resident Tanasha Malone Tanasha Malone ########yes
33
Republic Services Call Log Report
City:Rolling Hills
Year 2024
Month/Quarter 5
Summary of Calls by Type
Final Call
Final Call Type Sub-Type Total
2.Complaint Escalation 2
2.Complaint Total 2
3.Missed Pick Up Missed Recycle - Residential 1
Missed Trash - Residential 8
Missed Yard Waste - Residential 2
3.Missed Pick Up Total 11
Grand Total 13
Pg 1 of 4
34
Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone
2.Complaint Escalation 20240509-193028006 5/9/2024
12:54 PM
5/15/2024
1:26 PM
Rodrigo
Emmanuel
Soto
GORDON INMAN
called to
report an issue. cx said
that he is been waiting
for his yard waste to get
picked up since Tuesday,
please make sure to get
this container empty for
today as schedule and as
well make sure this issue
not happen once a
COMPLETED RESI 9020003170 1 CURRENT
RESIDENT
11 CABALLEROS RD
ROLLING HILLS CA ( -
2.Complaint Escalation 20240524-194005031 5/24/2024
1:14 PM
5/29/2024
1:14 PM
Ana
DELGADO
hammock .
called to report an
issue. not acceptable
pick up for tuesdays
needs someone today .
completed
COMPLETED RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N
ROLLING HILLS CA (000) 000-0000
3.Missed Pick Up Missed Recycle - Residential 20240511-193130411 5/11/2024
9:56 AM
5/15/2024
10:45 PM Anna Villa (blank)(blank)RESI 9020003425 1 RESIDENT 12 SOUTHFIELD DR
ROLLING HILLS CA (000) 000-0000
3.Missed Pick Up Missed Trash - Residential 20240511-193130398 5/11/2024
9:55 AM
5/15/2024
10:45 PM Anna Villa (blank)(blank)RESI 9020003425 1 RESIDENT 12 SOUTHFIELD DR
ROLLING HILLS CA (000) 000-0000
3.Missed Pick Up Missed Trash - Residential 20240524-193971728 5/24/2024
9:02 AM
5/29/2024
10:39 PM
Amber
Rust (blank)(blank)RESI 9020003282 1 R WITTE 5 QUAIL RIDGE RD S
ROLLING HILLS CA
Pg 2 of 4
35
Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone
3.Missed Pick Up Missed Trash - Residential 20240523-193943505 5/23/2024
4:52 PM
5/29/2024
10:39 PM
Juan
Carlos
Leyva
Roman
(blank)(blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N
ROLLING HILLS CA (000) 000-0000
3.Missed Pick Up Missed Trash - Residential 20240514-193286784 5/14/2024
11:44 AM
5/16/2024
10:44 PM
Thomas
Valdez (blank)(blank)RESI 9020003085 1 IVY WANG 3 PACKSADDLE RD E
ROLLING HILLS CA ( -
3.Missed Pick Up Missed Trash - Residential 20240514-193264981 5/14/2024
9:22 AM
5/16/2024
10:44 PM
Nimsi
Gonzalez (blank)(blank)RESI 9020003397 1 CHARLIE
JITTERS
67 SADDLEBACK RD
ROLLING HILLS CA
3.Missed Pick Up Missed Trash - Residential 20240514-193263628 5/14/2024
9:13 AM
5/16/2024
10:44 PM
Hector Del
Rasso (blank)(blank)RESI 9020003081 1 RESIDENT 1 PACKSADDLE RD E
ROLLING HILLS CA (000) 000-0000
3.Missed Pick Up Missed Trash - Residential 20240514-193282495 5/14/2024
11:15 AM
5/16/2024
10:44 PM
Cesar
Verdugo (blank)(blank)RESI 9020003692 1 CURRENT
RESIDENT
9 JOHNS CANYON RD
ROLLING HILLS CA (000) 000-0000
3.Missed Pick Up Missed Trash - Residential 20240515-193340242 5/15/2024
7:56 AM
5/17/2024
10:48 PM
Karyme
Lira Garcia (blank)(blank)RESI 9020003427 1 RESIDENT 14 SOUTHFIELD DR
ROLLING HILLS CA (000) 000-0000
Pg 3 of 4
36
Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone
3.Missed Pick Up Missed Yard Waste - Residential 20240507-192814170 5/7/2024 9:09
AM
5/8/2024
10:48 PM
Kiana
Gillard (blank)(blank)RESI 9020003170 1 CURRENT
RESIDENT
11 CABALLEROS RD
ROLLING HILLS CA (
3.Missed Pick Up Missed Yard Waste - Residential 20240508-192898787 5/8/2024 8:18
AM
5/10/2024
10:41 PM
Juan
Carlos
Serrano
(blank)(blank)RESI 9020003170 1 CURRENT
RESIDENT
11 CABALLEROS RD
ROLLING HILLS CA
Pg 4 of 4
37
City of Rolling Hills Republic Complaint Log ‐ May 2024
5/8/2024 12:22PM Missed Green Waste 2 Chesterfield Rd.Miguel Ruiz Miguel Ruiz 5/8/2024 12:25PM yes
5/10/2024 10:40AM Missed Regular Trash Pickup 65 Portuguese Bend Rd.Nick Himan Nick Himan 5/10/2024 10:49AM yes
5/13/2024 11:10AM Missed Regular Trash Pickup 13 Johns Canyon Rd.Miguel Ruiz Miguel Ruiz 5/13/2024 3:18PM yes
5/13/2024 2:42PM Missed Trash Pickup All Last Week 12 Southfield Dr. Miguel Ruiz Miguel Ruiz 5/13/2024 3:18PM yes
5/14/2024 8:14AM Missed Trash Pickup All Last Week 34 Portuguese Bend Rd. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/14/2024 8:25AM Missed Trash Pickup All Last Week 14 Southfield Dr. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/14/2024 9:50AM Missed Trash Pickup All Last Week 1 Packsaddle Rd. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/14/2024 11:28AM Missed Trash Pickup All Last Week 2 wrangler Rd. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/14/2024 12:55PM Missed Trash Pickup All Last Week 71 Eastfield Dr. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/14/2024 1:46PM Missed Trash Pickup 36 Portuguese Bend Rd. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/15/2024 8:43AM Missed Trash Pickup All Last Week 7 Packsaddle Rd. E. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/15/2024 8:43AM Missed Trash Pickup All Last Week 67 Saddleback Rd. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/15/2024 8:43AM Missed Trash Pickup 1 Williamsburg Lane Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/15/2024 10:40AM Missed Trash Pickup 63 Eastfield Dr. Tanasha Malone Tanasha Malone 5/15/2024 9:13AM yes
5/15/2024 11:41AM Missed Trash Pickup 5 Caballeros Rd. Tanasha Malone No Response No Response No Response yes
5/15/2024 11:41AM Missed Trash Pickup Buggy whip & Poppytrail Tanasha Malone No Response No response No Response yes
5/17/2024 1:09PM Missed Trash Pickup 65 Portuguese Bend Rd. Tanasha Malone Tanasha Malone 5/17/2024 1:45PM yes
5/20/2024 12:39PM Missed Greenwaste Pickup For Over a Week 36 Eastfield Dr. Tanasha Malone Tanasha Malone No Response No Response No response
5/28/2024 7:49AM Missed Trash/ Greenwaste For Over a Week 12 Flying Mane Rd. Tanasha Malone Tanasha Malone 5/28/2024 7:55AM no
5/29/2024 7:41AM Missed Trash/ Greenwaste For Over a Week 12 Flying Mane Rd. Tanasha Malone Tanasha Malone 5/29/2024 1:04PM yes
5/29/2024 3:37PM Missed Greenwaste Pickup 7 Southfield Dr. Tanasha Malone Tanasha Malone 5/29/2024 4:30PM yes
5/31/2024 1:18PM Missed Trash Pickup 17 Caballeros Rd.Tanasha Malone Tanasha Malone 5/31/2024 1:31PM yes
38
Agenda Item No.: 8.F
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE SEVENTH AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH MCGOWAN CONSULTING LLC. FOR
SERVICES RELATING TO STORMWATER MANDATE COMPLIANCE
DATE:June 24, 2024
BACKGROUND:
Kathleen McGowan, founder, and principal of McGowan Consulting LLC (McGowan), is a
stormwater quality and watershed protection specialist who has contracted with the City of
Rolling Hills since 2003. McGowan is familiar with the City’s unique characteristics as it
pertains to stormwater. She has effectively worked with staff to fulfill the requirements of the
City’s Regional Municipal Storm Water Permit (MS4), as well as supported the City in the
cooperative implementation of the Peninsula Watershed Management Program (WMP) and
the Coordinated Integrated Monitoring Program (CIMP).
McGowan successfully obtained final approval of the Peninsula WMP with the City, which
included an 85th percentile, 24-hour rainfall runoff retention area. This is a rare
accomplishment, particularly among the municipalities in Los Angeles County. Additionally,
McGowan was successful in modifying the permit requirements, which allowed the City to
participate alongside the other Peninsula agencies in a CIMP, leading to a reduction in
monitoring costs.
Recently, McGowan delivered the City’s Illicit Discharge Detection & Elimination (IDDE)
Procedures Manual with feedback from staff. As prescribed in the Regional MS4 Permit, the
manual must be updated once during the Permit’s five-year term.
DISCUSSION:
The MS4 Permit entails multiple obligations reported annually to the Los Angeles Regional
Water Quality Control Board (LARWQCB). McGowan’s proposal highlights the tasks she
intends to perform in managing the Regional MS4 permit and watershed group implementation
and reporting activities.
Tracking regulatory activities impacting the City’s stormwater program requires the City’s
39
consultant to be informed of statewide water quality standards, statewide permitting policies,
State and Regional Water Board orders, and Total Maximum Daily Load (TMDL) updates.
McGowan’s familiarity with these mandates and her providing City-specific regulatory
assistance related to limitations in discharges to Machado Lake is an asset.
The City must develop and implement a Public Information and Participation Program (PIPP)
in accordance with the MS4 Permit. McGowan will help staff create outreach materials,
promote local environmental events, and track these commitments for MS4 Permit reporting.
Planning and land development and construction training are also necessary under the permit.
The McGowan team will continue to provide staff with these resources as well as other
guidance, including education pertaining to Low-Impact Development (LID) and IDDE
requirements.
McGowan supports the City in preparing the Municipal Safe Clean Water (SCW) Annual Plan
and Expenditure Report. Measure W funds are managed to comply with the City’s municipal
Transfer Agreement with the Los Angeles County Flood Control District (LACFCD). Regularly,
McGowan participates in virtual co-permittee meetings, conference calls and attends technical
working group meetings. With over 20 years of experience working with the City and
neighboring Peninsula Cities, McGowan has a level of institutional knowledge that is
unmatched.
McGowan offers an in-depth understanding of the Los Angeles Regional Water Quality
Control Board (LARWQCB) permit requirements. Staff have found Kathleen to be highly
responsive, detail oriented and able to provide much needed support as a subject matter
expert. McGowan is considerate of the constraints of the City and offers cost-saving strategies
wherever possible.
FISCAL IMPACT:
The proposed cost for the FY 2024-25 contract amounts to $69,000 plus a 10% contingency
not to exceed $75,900.
Safe Clean Water Municipal Program Funds (Measure W) is anticipated to cover $20,000, with
the remainder programmed into the FY 2024/25 Budget.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CA_AGR_240624_McGowan_Amend07_F.pdf
CA_AGR_240624_McGowan_ScopeOfServices.pdf
CA_AGR_240606_McGowan_Proposal.pdf
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SEVENTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This Seventh Amendment to Professional Services Agreement is entered into by
and between the City of Rolling Hills, a municipal corporation (“City”) and McGowan Consulting
LLC (“Consultant”) upon full, written execution by both parties.
RECITALS
A. City and Consultant are parties to that Professional Services Agreement dated July
15, 2015 (the “Agreement”) by which City engaged Consultant for environmental consulting
services pertaining to the implementation of the Municipal Separate Storm Sewer System Permit
(MS4) and Total Maximum Daily Load (TMDL) implementation under the requirements of the
Federal Clean Water Act.
B. The Agreement has been amended by a First Amendment to the Agreement dated July
26, 2018 (the “First Amendment”), a Second Amendment to the Agreement dated April 17, 2019 (the
“Second Amendment”), a Third Amendment to the Agreement dated July 29, 2020 (the “Third
Amendment”), a Fourth Amendment to the Agreement dated June 29, 2021 (the “Fourth Amendment”),
a Fifth Amendment to the Agreement dated June 28, 2022 (the “Fifth Amendment”), and a Sixth
Amendment to the Agreement dated June 13, 2023 (the “Sixth Amendment”) by which City continued
Consultant's engagement to perform MS4 permit consulting services.
C. City and Consultant now desire to further amend the Agreement for a seventh time
in order to engage Consultant to perform MS4 permit consulting services for the 2024-2025 fiscal
year and to establish compensation for such services (the “Seventh Amendment”).
NOW, THEREFORE, in consideration of the foregoing, the Agreement is amended as follows:
A. Section 2 “SCOPE OF WORK” of the Agreement is amended to read as follows:
CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY
the services set forth in the scope of work attached as Exhibit A, and incorporated herein by this
reference.
B. Section 3 “COST” of the Agreement is amended to read as follows:
The CITY agrees to pay CONSULTANT for all the work or any part of the work performed
under this Agreement at the rates and in the manner established in the attached Exhibit A.
Total expenditures made under this Agreement shall not exceed the sum of $35,850 for
FY 2015-16; $39,976 for FY 2016-17; $39,468 for FY 2017-18; $46,996 for FY 2018-19;
$46,992 for FY 2019-20; $70,605 for FY 2020-21; $99,095 for FY 2021-22; $71,500
(inclusive of 10% contingency fee) for FY 2022-23; $75,020 (inclusive of 10% contingency
fee) for FY 2023-2024, and $75,900 (inclusive of 10% contingency fee) for FY 2024-2025
services in the attached Exhibit A. All such fees include automobile mileage, parking fees,
routine printing and copying, photography, travel, attendance at meetings and routine
miscellaneous costs incurred during the term. No increase in fees will be allowed during
the life of this Seventh Amendment.
Any increase in contract amount or scope shall be by express written amendment
approved by the City and CONSULTANT.
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C. Section 9 “TERM” of the Agreement is amended to read as follows:
The term of the Agreement is extended until June 30, 2025.
D. Except as above modified, in all other respects the Agreement as previously
amended is hereby affirmed and in full force and effect.
ATTEST CITY OF ROLLING HILLS
__________________________________ ___________________________________
CHRISTIAN HORVATH Date KARINA BAÑALES Date
CITY CLERK CITY MANAGER
MCGOWAN CONSULTING, LLC
___________________________________
KATHLEEN MCGOWAN Date
CONSULTANT
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EXHIBIT A (See following page)
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ROLLING HILLS STORMWATER CONSULTING FY2024-25 Page 1 of 11
Scope of Services – Stormwater Permit Consulting
City of Rolling Hills FY2024-25
This scope of services is designed to assist the City of Rolling Hills (City) with implementation of
stormwater programs required by the Los Angeles Regional Phase I MS4 Permit 1 (Regional MS4 Permit).
The City is participating in the Palos Verdes Peninsula Watershed Management Group (Peninsula WMG)
and this scope of services includes the City’s in-kind contribution of effort for implementation of
watershed activities and reporting by the Peninsula WMG as required by the Regional MS4 Permit.
This scope of services is organized into tasks based on Regional MS4 Permit program areas and
watershed group implementation and reporting activities.
Task 1 - Program Management, Individual Reporting and Regulatory Support
Task 2 - Public Information and Participation Program
Task 3 - Commercial Facilities Control Program [not applicable to the City]
Task 4 - Planning & Land Development and Construction Programs
Task 5 - Public Agency Activities Program
Task 6 - Illicit Discharge Detection and Elimination Program
Task 7 - Watershed Group Planning and Coordination
Task 8 - Watershed Management Program Joint Implementation Activities
Task 1 Program Management, Individual Reporting and Regulatory Support
The Regional MS4 Permit affects a wide range of municipal activities and requires management and
coordination of pollution prevention and implementation efforts across municipal functions and among
co-permittees. Task 1 is focused on stormwater program planning and coordination reporting, and
regulatory support.
Subtask 1.1 Coordination, Communication and Project Management
This subtask provides an allocation of time for McGowan Consulting to conduct stormwater program
planning, coordination, and regular communication with City staff on action items and pending
decisions needed, regulatory and watershed developments, and for internal coordination and project
management. Time is also included in this subtask for periodic meetings with City staff . This task may
also include time for assisting City staff in preparing staff reports to City Council on key stormwater
program implementation items.
Subtask 1.2 Regional MS4 Permit Individual Annual Report
The Regional MS4 Permit requires the City to submit an Individual Annual Report to the Los Angeles
Regional Water Quality Control Board (LA Water Board) by December 15th summarizing its stormwater
1 Order No. R4-2021-0105, NPDES Permit No. CAS004004 Waste Discharge Requirements and National Pollutant
Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the
Coastal Watersheds of Los Angeles and Ventura Counties
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ROLLING HILLS STORMWATER CONSULTING FY2024-25 Page 2 of 11
management program activities during the preceding fiscal year (July 1st-June 30th), including a detailed
categorization and reporting of costs and tracking of measurable achievements .
This subtask covers McGowan Consulting’s preparation of the City’s Individual Annual Report following
the required format and content prescribed in the Regional MS4 Permit. McGowan Consulting will
provide City staff a detailed list of information needed to complete the Individual Annual Report early
in the reporting year. Given receipt of the requested Individual Annual Report information in electronic
format from City staff by September 15, a draft Individual Annual Report will be prepared for City staff
review by November 1. A two-week turnaround for City staff review with a consolidated set of
comments, and a single revision of the annual report are assumed to meet the December 15th submittal
deadline. A final electronic copy of the Individual Annual Report and its supporting files will be provided
for the City’s records.
It is assumed that the City will continue to contract separately for monitoring of trash consistent with
its approved Trash Monitoring and Reporting Program and that information will be provided to
McGowan Consulting in the spreadsheet format required by the Regional MS4 Permit for inclusion in
its Individual Annual Report.
Subtask 1.2 Deliverables:
• Draft and final Regional MS4 Permit Individual Annual Report
Subtask 1.3 Permit-wide Coordination and Regulatory Suppport
This subtask includes time to participate in virtual meetings and conference calls to address challenges
cooperatively amongst the Co-Permittees of the Regional MS4 Permit, and to coordinate with other
Permittees on implementation strategies for Regional MS4 Permit provisions, including participation in
LA Permit Group and the Ad Hoc Subcommittee meetings. McGowan Consulting will track and review
regulatory activities affecting the City’s stormwater program such as updates to statewide water quality
standards applicable to MS4 permits, statewide permitting policies, State and Regional Water Board
orders, and new or reconsideration of Total Maximum Daily Loads (TMDLs). McGowan Consulting time
for the afore described effort in this subtask assumes cost-sharing among mutiple municipal clients. This
subtask also provides an allocation of time for City-specific regulatory assistance such as for ongoing
response to notices of violation issued by the LA Water Board in January 2024 for past-due pollutant
limitations in discharges to Machado Lake and verifying deemed compliance based on retention of the
85%, 24-hour rainfall runoff event.
Task 2 Public Information and Participation Program
Each Permittee is responsible for developing and implementing a Public Information and Participation
Program (PIPP) to meet specific Regional MS4 Permit and Peninsula WMP requirements. Each of the
required elements of the PIPP may be met by the City either through a County -wide, watershed group,
individual program approach, and/or through partnerships with State or National stormwater member
agencies, or a combination of approaches. McGowan Consulting understands that the City’s solid waste
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ROLLING HILLS STORMWATER CONSULTING FY2024-25 Page 3 of 11
franchisee disseminates information to residents and businesses on proper handling of wastes such as:
vehicle waste fluids, household waste materials, construction waste materials, organic waste and
animal waste. Additionally, City staff disseminate opportunities for participation in pollution prevention
activities and events to residents and businesses via the City's Blue Newsletter. The Peninsula WMG has
committed to joint development of certain elements of the PIPP which are addressed in Subtask 8.2.
Accordingly, the City’s PIPP obligations will be met through a combination of individual City activities,
outreach material developed in collaboration with the other members of the Peninsula WMG,
promotion of local environmental events and workshops hosted by other organizations, as well as
through the Safe Clean Water Program.
Subtask 2.1 PIPP Implementation
The Regional MS4 Permit requires documentation and tracking of information on the City’s PIPP
activities, including the (1) date of activity; (2) method of dissemination, (3) targeted behavior; (4)
targeted pollutant; (5) targeted audience; (6) culturally effective methods; (7) metric(s) for measuring
effectiveness of activity, and related information necessary for measuring effectiveness. McGowan
Consulting will work with City staff to track and compile the necessary metrics for incorporation in the
City's Individual Annual Report. This task also provides an allocation of effort for McGowan Consulting
to support the City as needed in its efforts to disseminate public outreach materials and encourage
community engagement on stormwater and related environmental programs. This support may include
reviewing and recommending changes to the Environmental Programs website material and/or
recommendations for information to be disseminated to the public via the City’s Blue Newsletter.
It is assumed that City staff will be responsible for making as -needed recommended updates to its
website content and disseminating information via the Blue Newsletter.
Subtask 2.1 Deliverables:
• Annual compilation of City’s PIPP activity metrics in a spreadsheet database
Subtask 2.2 Safe Clean Water Municipal Program
The Safe Clean Water (SCW) Program, also known as Measure W, provides dedicated funding to
increase local water supply, improve water quality and protect public health with a key goal of
supporting municipalities in implementing new efforts to meet Regional MS4 Permit water quality
objectives. The City receives approximately $100,000 annually in Municipal Program Funds and
accordingly has annual planning and reporting responsibilities for the expenditure of these funds as
outlined in the City’s Municipal Transfer Agreement with Los Angeles County Flood Control District
(LACFCD). The Municipal SCW Annual Plan and the Municipal SCW Annual Expenditure Report must be
prepared and submitted via the SCW online reporting tool following the structure and detailed co ntent
required by the LACFCD. The tool is mounted on the Los Angeles County Safe Clean Water Program
website (SafeCleanWaterLA.org) where the plans and reports are also posted for public transparency
and accountability.
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This subtask provides for McGowan Consulting to assist the City by preparing the Municipal SCW Annual
Expenditure Report for FY2023-24 and the Municipal SCW Annual Plan for FY2025-26 using the SCW
online reporting tool. A similar level of effort experienced preparing these plans and reports for the City
during previous years is assumed.
Municipal SCW Annual Expenditure Report (due in December): McGowan Consulting will prepare and
submit to City staff a draft expenditure spreadsheet and list of information necessary to prepare the
draft Municipal SCW Annual Expenditure Report covering the preceding fiscal year. After receiving the
requested information from City staff, McGowan Consulting will revise the expenditures spreadsheet
and prepare the draft Municipal SCW Annual Expenditure Report via the SCW online tool for City staff
review. A consolidated set of comments from City staff, and a single revision of the report to incorporate
City staff comments are assumed.
Municipal SCW Annual Plan (due by April 1): McGowan Consulting will prepare a draft budgetary
spreadsheet for discussion with City staff in January to identify anticipated Municipal SCW Program
expenditures for the upcoming fiscal year and will then provide a list of additional information items
necessary to prepare the Municipal SCW Annual Plan. Given receipt of the requested information from
City Staff by February 1, McGowan Consulting will prepare a draft Municipal SCW Annual Plan narrative
via the SCW online tool for City staff review . A two-week turnaround for City staff review, with a
consolidated set of City staff comments, and a single revision of the annual plan are assumed.
It is assumed that City staff will be responsible for adherence to the SCW Program financial
documentation and audit requirements, compliance with revenue transfer agreement requirements,
operation in accordance with best practices and strict accountability for funds, r eceipts and
disbursements as delineated in the SCW Municipal Program Transfer Agreement. It is also assumed
that Authorized City staff will submit the final Municipal SCW Annual Expenditure Report and Annual
Plan to the LACFCD via the SCW reporting tool by their respective deadlines.
Subtask 2.2 Deliverables:
• Draft and Final Municipal SCW Annual Plan
• Draft and Final Municipal SCW Annual Expenditure Report
Task 4 Planning & Land Development and Construction Programs
The Planning & Land Development and Construction Programs are both applicable to public and private
development projects and there are both separate and cross-cutting requirements in these programs.
In addition, targeted staff positions whose duties include carrying out the Planning and Land
Development and Construction programs, must be annually trained on the permit requirements and
their roles and responsibilities.
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Subtask 4.1 Planning & Land Development Program Training & Tracking
The Planning and Land Development provisions of the Regional MS4 Permit require the City to ensure
that Priority Development Projects provide for permanent measures to reduce storm water pollutant
loads from the development site by conditioning approval of these projects with Low Impact
Development (LID) requirements. Qualifying capital improvement projects are also subject to LID
requirements.
This subtask provides for preparation and delivery of a remotely accessible training for Community
Development staff on the Planning & Land Development Program requirements of the Regional MS4
Permit consistent with the City’s implementation policies and procedures.
Subtask 4.1 Deliverables:
• Remote training for Community Development staff on the Planning & Land Development
requirements
Subtask 4.2 Construction Program Support
The City is required to implement a Construction Program to track and ensure appropriate best
management practices (BMPs) to protect stormwater quality are being implemented on construction
sites within its jurisdiction. The City must also ensure that developers of construction sites larger than
one acre are obtaining coverage under the Statewide Construction General Permit (CGP), have an
approved LID Plan in place prior to the City’s issuance of a grading or building permit, and that these
sites are inspected for effective stormwater BMPs at frequencies consistent with the Regional MS4
Permit requirements.
This task includes time to track and review the status, documentation, and reporting by construction
sites disturbing one acre or more within the City via the State Board’s online SMARTS system. This
subtask also provides for preparation and delivery of a remotely accessible training for Community
Development and Public Works staff on the Construction Program requirements of the Regional MS4
Permit. This training will be distinct from the Planning & Land Development training module to provide
flexibility for targeted staff to access the training at their convenience as appropriate to their job
responsibilities. McGowan Consulting time for this effort assumes cost-sharing among three municipal
clients.
It is assumed that the City will utilize contracted or in-house practitioners that are trained and
knowledgeable in CGP requirements for any municipal capital improvement projects one acre and larger
consistent with the State Water Board Qualified QSD/QSP program since the training provided by
McGowan Consulting is primarily focused on the Regional MS4 Permit Construction Program
requirements and is not equivalent to the two- or three-day training required for practitioners of the
CGP.
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Subtask 4.2 Deliverables
• Remote training for Community Development and Public Works staff on the Regional MS4
Permit Construction Program requirements
Task 5 Public Agency Activities Program Support
The Regional MS4 Permit requires implementation of BMPs to minimize water quality impacts from the
operation and maintenance of municipal facilities and infrastructure, including parks, recreational
facilities, parking lots, storm drains and sanitary sewer infrastructure. The City is required to maintain
an updated electronic inventory or GIS database of all municipally owned or operated facilities and
associated maintenance activities that are potential sources of pollutants to the MS4. During FY2022-
23, McGowan Consulting worked with City staff to complete an updated spreadsheet-based municipal
facility inventory. The City must also annually train all employees in targeted positions whose
interactions, jobs and activities affect stormwater quality. This training requirement also applies to
contractors performing privatized/contracted municipal services such as catch basin cleaning, solid
waste collection or landscape maintenance.
This task provides for McGowan Consulting to prepare and provide training for targeted City staff. The
training will provide an overview of the permit requirements for context and then focus most of the
training on municipal operation and maintenance activities applicable in the City. An allocation of time
is also included in this subtask for as-needed assistance to City staff to insert requirements for
implementation of stormwater BMPs in public works contracts or for keeping the municipal facility
inventory current.
Task 5 Deliverables:
• Annual training for targeted public works staff
Task 6 Illicit Discharge Detection & Elimination Program Training and
Assistance
The Regional MS4 Permit requires the City to implement its Illicit Discharge Detection and Elimination
(IDDE) program to detect and identify the source of suspected illicit discharges and to implement
procedures for eliminating confirmed illicit discharges. The City’s IDDE Procedures Manual must be
updated once during the five-year Regional MS4 Permit term and this was completed in FY2023-24.
This task provides for preparation and delivery of a virtually accessible annual training for field staff on
the identification and reporting of illicit discharges. McGowan Consulting time for preparation of this
training module assumes cost-sharing among three municipal clients. An allocation of effort is also
included for as-needed assistance in implementing the IDDE program.
Task 6 Deliverable:
• Virtual training session on the IDDE program
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Task 7 Watershed Group Planning and Coordination
The Coordinated Integrated Watershed Management Program (CIMP) and Watershed Management
Program (WMP) are being implemented cooperatively by the Peninsula WMG in accordance with the
requirements of the Regional MS4 Permit. The CIMP is being implemented through a separate
contracting mechanism under an MOU administered by the City of Rancho Palos Verdes with oversight
and direction from the Peninsula WMG member agencies. The WMP was revised in 2021 to newly
include the City of Rolling Hills as an 85th %, 24-hr stormwater runoff retention area and to incorporate
monitoring data collected and stormwater capture projects implemented as of June 2020. The City is
also participating in the Harbor Regional Monitoring Coalition (RMC) MOU administered by the Gateway
Water Management Authority to meet receiving water monitoring requirements under the Greater Los
Angeles and Long Beach Harbors Toxics TMDL.
Task 7.1 Watershed Group Planning & Coordination
The Peninsula WMG meets semi-monthly and additionally as needed to plan and coordinate compliance
monitoring and implementation activities for both the CIMP and WMP as well as joint response to
regulatory actions. This subtask includes McGowan Consulting time for meeting preparation and
attendance at Peninsula WMG meetings and additional review and coordination among the Peninsula
WMG consulting team. Effort in this subtask is assumed to be similar to that experienced in the prior
fiscal year, with ongoing increased effort necessary to coordinate response to LA Water Board
regulatory and enforcement action on the Machado Lake pollutant discharge limitations. Our time for
this effort is assumed to be distributed among three Peninsula WMG municipal clients. Time for
participation in quarterly Harbor RMC meetings is also included and that effort will be cost-shared
between two Peninusula WMG municipal clients.
Task 7.2 CIMP Implementation and Reporting Support
This subtask provides time for McGowan Consulting to provide review and comment on the draft and
final Peninsula WMG Annual Monitoring Report which is prepared by the CIMP consultant and
submitted as part of the Peninsula WMG's Semi-annual Watershed Progress Report due on December
15, and to provide review and comment on the Greater Harbor Toxics annual monitoring report . This
sub-task also allocates time for McGowan Consulting to review/assess monitoring data and to attend
monthly progress/coordination calls on CIMP implementation. McGowan Consulting time for these
efforts assumes cost-sharing among two or three municipal clients.
In addition, time is allocated in this subtask to review and comment on the Rolling Hills Sepulveda
Canyon monitoring technical memorandum to be provided by NV5 covering the prior two monitoring
years.
Task 8 WMP Joint Implementation Activities
The Peninsula WMG members have been undertaking certain WMP implementation tasks in a
cooperative manner with effort for carrying out these tasks distributed equitably between the
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consultant for the City of Rancho Palos Verdes and McGowan Consulting as consultant for the Cities of
Rolling Hills Estates, Palos Verdes Estates and Rolling Hills. This task provides for McGowan Consulting
to perform the City’s share of the following cooperative WMP implementation subtasks.
Subtask 8.1 Watershed Progress Reports Assistance & Review
The Regional MS4 Permit newly requires the submittal of semi-annual Watershed Progress Reports to
the LA Water Board which are due on December 15 and June 15. Although the consultant for the City
of Rancho Palos Verdes will lead preparation of these submittals, this is necessarily a cooperative effort
and as such, McGowan Consulting will provide assistance in compiling key elements of these reports
and will also provide review and comment on the draft and final Watershed Progress Reports.
Additionally, as part of the City’s contribution to the Peninsula WMG progress reporting requirements,
McGowan Consulting will provide assistance to the City in updating its progress on meeting Watershed
Management Program (WMP) stormwater control measures in WRAMPS.
Subtask 8.2 Joint Public Outreach Content Development & Metrics
The Peninsula WMG in collaboration with the Beach Cities WMG disseminates customized outreach on
targeted at pollutants of concern in local watersheds. This outreach program is managed and facilitated
by McGowan Consulting, supported by website hosting services subcontracted with the South Bay Cities
Council of Governments (SBCCOG) via their website. The Regional MS4 Permit requires Permittees to
track metrics on the effectiveness of their public outreach and participation efforts which will be
implemented in part through collection of website metrics from the SBCCOG hosting service .
The ongoing scope of this subtask includes annual revision or refreshing of webpage content on the
SBCCOG website platform and collection of effectiveness metrics through tracking of website visits, e -
news and social media outreach. Additionally, the effort in this subtask may include development or
updating of one or more targeted public outreach pieces or customization of statewide or regional
outreach materials to address topics relevant to the stormwater management program. McGowan
Consulting’s level of effort and supporting contract services for this subtask are assumed to be similar
to those in previous years and will continue to be offset through combined work for the Beach Cities
WMG including shared subcontracting costs for website hosting and graphic design services.
Subtask 8.3 Adaptive Management
During the second half of FY2024-25, a new Memorandum of Understanding (MOU) will need to be
developed and proposals requested to obtain professional services to revise the Palos Verdes Peninsula
Watershed Management Program (WMP) and prepare the 5-year Report of Waste Discharge (ROWD)
which are both due to the LA Water Board by March 11, 2026. McGowan Consulting will provide review
and comment on the draft MOU, scope of work, and proposals received for the required services. It is
assumed that the consultant for Rancho Palos Verdes will prepare the draft MOU and request for
proposals.
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Cost Estimate
McGowan Consulting will deliver the services described in the foregoing Scope of Services for an
estimated cost of $69,000 based on time and materials as detailed in the following Budget Table and
FY2024-25 Rate Schedule. To provide flexibility during this period of regulatory uncertainty and to best
meet the needs of the City in addressing the requirements of the Regional MS4 Permit, it is understood
that reallocation of level-of-effort between tasks and subtasks may occur so long as the total contract
amount is not exceeded.
Labor rates for FY2024-25 are shown in the Rate Schedule and include automobile mileage, parking
fees, and routine printing and copying. Invoices will be submitted based on actual time expended by
each McGowan Consulting staff member in accordance with the rate schedule. Other direct costs
chargeable to the project may include subcontracted website hosting, graphic design, illustration, and
translation services; and other direct project costs not specifically included in labor rates.
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Fiscal Year 2024-2025 Budget Table
Stormwater Consulting Services
Task Description Labor
Hours
Estimated
Cost
1.1 Coordination, Communication and Project Management and
Regulatory Support
50 $ 8,800
1.2 Regional MS4 Permit Individual Annual Report 50 $ 8,800
1.3 Permit-wide Coordination and Regulatory Support 40 $ 7,200
2.1 Public Information & Participation Program Implementation + 8 $ 1,300
2.2 Safe Clean Water Municipal Program + 50 $ 9,000
4.1 Planning & Land Development Program Training and Tracking 15 $ 2,600
4.2 Construction Program Support 10 $ 1,700
5 Public Agency Activities Program Support 20 $ 3,500
6 Illicit Discharge Detection & Elimination Program Training and
Assistance
20 $ 3,400
7.1 Watershed Group Planning and Coordination 40 $ 7,000
7.2 CIMP Implementation and Reporting Support 35 $ 6,100
8.1 Watershed Progress Reports Assistance and Review + 14 $ 2,500
8.2 Joint Public Outreach Content Development & Metrics + 14 $2,400
8.3 Adaptive Management + 14 $2,500
Other Direct Costs - Includes subcontracted website hosting by SBCCOG and
graphic design services for outreach materials +
$ 2,200
Total Estimated Costs $ 69,000
+ indicates costs planned to be covered by the SCW Municipal Program Fund
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McGowan Consulting, LLC
Labor Rates - Contract Year 2024-252
Professional Staff Rates
Principal $189 per hour
Sr. Scientist $158 per hour
Staff Scientist $69 per hour
Expenses
Labor rates include automobile mileage within greater Los Angeles and Orange
County area, parking, routine printing and copying
Other direct costs chargeable to the project include: graphic layout and
illustration, webpage design and hosting, translation services, report
reproduction and binding, courier services, blueprint services, graphics services,
project-specific publications, and any other direct project costs not included in
the labor rates.
2 Labor rates are adjusted annually based on increases in the Consumer Price Index for the Los Angeles area as calculated
by the U.S. Department of Labor Bureau of Labor Statistics
54
MCGOWAN CONSULTING, LLC
412 Olive Avenue, #189, Huntington Beach, CA 92648
310-213-4979 Kathleen@McGowan.Consulting
June 6, 2024
Karina Bañales, City Manager
Samantha Crew, Management Analyst
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
RE: SCOPE OF SERVICES FOR MS4 PERMIT CONSULTING
Dear Ms. Bañales and Ms. Crew:
McGowan Consulting is pleased to provide the enclosed scope of services and cost estimate to
assist the City of Rolling Hills (City) in implementing the requirements of the Regional Municipal
Stormwater Permit (during fiscal year 2023-2024. As you are aware, we specialize in providing
customized stormwater quality and watershed protection consulting services to municipal clients
and have an in-depth understanding of the City’s character, opportunities and constraints. We
are gratified to have been able to work with City staff and the Peninsula Watershed Management
Group to obtain final approval of the Palos Verdes Peninsula Watershed Management Program
with the City included as an 85th percentile, 24-hour rainfall runoff retention area, a unique
accomplishment among the municipalities in Los Angeles County .
The enclosed scope of services is designed to assist the City in implementing its individual
requirements under the Municipal Stormwater Permit and in supporting the City in cooperative
implementation of the Peninsula Watershed Management Program and the Coordinated
Integrated Monitoring Program.
Please do not hesitate to contact me if you have any questions or require additional information
or scope clarification. Thank you for the opportunity to continue to serve the City.
Sincerely,
Kathleen C. McGowan, P.E., Principal
McGowan Consulting, LLC
Attachments:
Scope of Services and Cost Estimate
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Agenda Item No.: 12.A
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:KARINA BAÑALES, CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: RECONSIDERATION OF PREVIOUSLY APPROVED ROLLING HILLS
COMMUNITY ASSOCIATION LEAD RESPONSIBILITY FOR THE
COMBINED TENNIS COURT ADA AND CABANA PROJECTS AND CITY
LEAD FOR CONSTRUCTION OF THE SUBSEQUENT TENNIS COURT
#1 EXPANSION PROJECT
DATE:June 24, 2024
BACKGROUND:
At the June 12, 2023 City Council Meeting, city staff reported on a coordination meeting with
the Rolling Hills Community Association (RHCA) held in May 2023. At this meeting, it was
communicated that the City's Tennis Courts ADA Improvement Project would incorporate the
grading and retaining wall to support the RHCA's Cabana improvement/amenities project. This
addition to the City's improvement plans was determined based on the sequence of
construction and to facilitate workflow between contractors commissioned by the city and the
RHCA. City staff, RHCA, and Bolton Engineering held two subsequent coordination meetings
on June 6, 2023 and June 14, 2023 to discuss outstanding items and update all parties.
At the June 26, 2023 City Council meeting, staff reported the following:
A review of the City's improvement plans was completed and approved by the RHCA
Architectural Committee on June 13, 2023.
The remaining outstanding review comments by Los Angeles County Building and
Safety (LACBS) were to provide approval of the improvement plans from the Planning
Department and the RHCA. Bolton Engineering resubmitted plans with these required
approvals for a final round of plan checks on June 15, 2023.
Staff anticipated that the Tennis Courts Improvement Project would be ready to
advertise for construction bids in July 2023
Several other RHCA projects were being coordinated to ensure any City improvements
account for these future projects, including:
the new Cabana
revising the landscape, irrigation, and lighting plans, and
a retaining wall submittal.
The plans for the new Cabana were scheduled to be submitted to LACBS in early July
56
2023. Once the plans for the Cabana were completed for the first submittal to LACBS,
the RHCA would then present them to the City Council at a future meeting for feedback.
The City Council directed staff to advertise the Tennis Court ADA Improvement Project for
bids and approved the allocation for landscape, irrigation, and lighting plans. The City Council
will be provided the opportunity to review the results of the construction bids and ultimately
decide whether to award a contract at a later date. Staff had received construction estimates
for the Tennis Court ADA Improvement Project in the amount of $300,000. In recent months,
the RHCA had worked with Richie-Bray, Inc. for the landscape, irrigation and lighting plans.
After outreach from staff, Richie-Bray, Inc. had indicated a willingness to complete these plans
for the city for the sum of $7,000.00.
On July 10, 2023, the City Council approved Resolution No. 1344, authorizing a budget
amendment to transfer $307,000 from reserves to the Capital Projects Fund for this project.
On March 25, 2024, City staff provided a status update to the City Council as outlined in this
report.
On April 22, 2024, the City Council unanimously approved assigning the RHCA with lead
responsibility for the combined Tennis Court ADA and Cabana projects and the City taking
lead for construction of the subsequent Tennis Court #1 Expansion Project. The staff report is
attached.
DISCUSSION:
Since the April 22, 2024, City Council meeting, staff has met with RHCA to discuss the next
steps for the Tennis Court improvements. During these meetings, it became clear that the
fiscal burden expected to be borne by the association is too large due to the significant
infrastructure repairs needing immediate attention.
As a result, staff and RHCA have reconsidered their approach and decided to revert to the
initial concept of the City leading the ADA component of the Tennis Court improvements. To
assist with the fiscal impact, RHCA’s board has agreed to pay 50% of the cost associated with
the ADA/Retaining Wall. RHCA has allocated $400,000 for the ADA component and will
review and consider additional funding if required.
Based on this information, staff is seeking the City Council’s authorization to reallocate funds
from the capital account designated for the Tennis Court 1 expansion project back to the
Tennis Court ADA project.
With Council approval of this change, staff will coordinate the next steps and proceed with the
City Council's June 2023 direction to advertise the Tennis Court ADA Improvement Project for
bids. The City Council will be provided the opportunity to review the results of the construction
bids and ultimately decide whether to award a contract at a later date.
FISCAL IMPACT:
Staff will not know the cost of this project until bids are received.
The City Council has $300,000 appropriated in Capital Improvement Funds initially intended
for the Tennis Court ADA project but reallocated to Tennis Court #1 expansion. City staff
recommends re-appropriating back to the capital account specific to the Tennis Court ADA
57
project.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
CL_AGN_240422_CC_Item13D_TennisCourtLeads.pdf
58
Agenda Item No.: 13.D
Mtg. Date: 04/22/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE THE ROLLING HILLS COMMUNITY ASSOCIATION LEAD
RESPONSIBILITY FOR THE COMBINED TENNIS COURT ADA AND
CABANA PROJECTS AND CITY TO TAKE LEAD FOR CONSTRUCTION
OF THE SUBSEQUENT TENNIS COURT #1 EXPANSION PROJECT
DATE:April 22, 2024
BACKGROUND:
At the June 12, 2023 City Council Meeting, city staff reported on a coordination meeting with
the Rolling Hills Community Association (RHCA) held in May 2023. At this meeting, it was
communicated that the City's Tennis Courts ADA Improvement Project would incorporate the
grading and retaining wall to support the RHCA's Cabana improvement/amenities project. This
addition to the City's improvement plans was determined based on the sequence of
construction and to facilitate workflow between contractors commissioned by the city and the
RHCA. City staff, RHCA, and Bolton Engineering held two subsequent coordination meetings
on June 6, 2023 and June 14, 2023 to discuss outstanding items and update all parties.
At the June 26, 2023 City Council meeting, staff reported the following:
A review of the City's improvement plans was completed and approved by the RHCA
Architectural Committee on June 13, 2023.
The remaining outstanding review comments by Los Angeles County Building and
Safety (LACBS) were to provide approval of the improvement plans from the Planning
Department and the RHCA. Bolton Engineering resubmitted plans with these required
approvals for a final round of plan checks on June 15, 2023.
Staff anticipated that the Tennis Courts Improvement Project would be ready to
advertise for construction bids in July 2023
Several other RHCA projects were being coordinated to ensure any City improvements
account for these future projects, including:
the new Cabana
revising the landscape, irrigation, and lighting plans, and
a retaining wall submittal.
The plans for the new Cabana were scheduled to be submitted to LACBS in early July
159
2023. Once the plans for the Cabana were completed for the first submittal to LACBS,
the RHCA would then present them to the City Council at a future meeting for feedback.
The City Council directed staff to advertise the Tennis Court ADA Improvement Project for
bids and approved the allocation for landscape, irrigation, and lighting plans. The City Council
will be provided the opportunity to review the results of the construction bids and ultimately
decide whether to award a contract at a later date. Staff had received construction estimates
for the Tennis Court ADA Improvement Project in the amount of $300,000. In recent months,
the RHCA had worked with Richie-Bray, Inc. for the landscape, irrigation and lighting plans.
After outreach from staff, Richie-Bray, Inc. had indicated a willingness to complete these plans
for the city for the sum of $7,000.00.
On July 10, 2023, the City Council approved Resolution No. 1344, authorizing a budget
amendment to transfer $307,000 from reserves to the Capital Projects Fund for this project.
On March 25, 2024, City staff provided a status update to the City Council as outlined in this
report.
DISCUSSION:
Since the June/July 2023 City Council updates, the project has proceeded through the plan
review process with the Los Angeles County Building and Safety Division (LACBSD). The
Tennis Court ADA Improvement Plans comprised of the Retaining Wall Plans and Grading /
Drainage Improvement Plans were approved (September 27, 2023 and December 26, 2023
respectively).
Plans to construct a new Cabana, including a restroom and trellis (Cabana Improvement
Plans), have completed the first plan review with LACBSD providing comments on November
13, 2023. The Cabana Improvement Plans were resubmitted to LACBSD and approved on
March 27, 2024. Per a meeting with LACBSD on February 29, 2024, it was determined that
submittals/approvals to/by the Los Angeles County Fire and Public Health Departments are
also required before LACBSD will approve as final. RHCA is coordinating with its Project
Architect to ensure these submittals/approvals are obtained.
City Staff and RHCA continue with coordination meetings to keep their respective projects
moving forward. These meetings have included discussions on the most efficient and effective
process towards construction of the two projects and which entity should start their respective
project first to avoid redundancy or other issues. Currently, the city is responsible for the tennis
court ADA improvements, while the RHCA is responsible for the new Cabana and the future
tennis court expansion project to accommodate pickleball courts (scheduled to take place after
the ADA and Cabana projects are completed). Analysis indicates that it may be most efficient
(while not a necessity) for the Tennis Court ADA Improvements and the Cabana
Improvements to be constructed as one project. One concept proposed is to have the RHCA
modify its project to include the Tennis Court ADA in addition to the Cabana project. The City
would then modify its project to include the tennis court expansion project.
To facilitate this concept and understand each agency's financial responsibility, RHCA has
hired a construction manager to prepare a detailed construction cost estimate for the ADA and
Cabana improvements as a single project. Similarly, city staff has contacted two firms that
previously provided proposals to the RHCA in 2022 for the tennis court expansion and
requested updated proposals for construction as a City capital project. By March 20, 2024,
260
staff had received an updated proposal from one of these firms.
The tennis court expansion project would take place after the construction of the Tennis Court
ADA/Cabana Improvement Project and involves the following:
Submitting Grading / Drainage plans and obtaining approval from LACBSD. Note: The
plans have been prepared and are ready to be submitted to LACBSD
Preparing and submitting Retaining Wall Plans and obtaining approval from LACBSD.
Removing the existing tennis court, constructing the grading/drainage improvements and
a new larger court to accommodate four pickleball courts.
A draft timeline is attached to provide an understanding of the staging for each project and
estimated length to complete.
While a complete cost estimate for the Tennis Court Expansion Project has, to date, not been
prepared, the majority of construction efforts involve removing the existing court and
constructing a new court. That amount is estimated at $260,000, which includes a 20%
contingency for cost increases. Other costs will include grading, drainage improvements,
retaining wall, inspection and construction management services for this project.
Required CEQA review will be addressed at the time of contract award.
FISCAL IMPACT:
Projected costs at this time are not finalized. For the Tennis Court #1 Expansion, staff is
assuming a potential expenditure range of $330K to $400K. Currently, the City Council has a
remaining $300,000 appropriated in Capital Improvement Fund initially intended for the Tennis
Court ADA project. City staff would recommend re-appropriating to a capital account specific
to the Tennis Court 1 expansion project.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
PW_CHC_240415_TC-Projects_DraftTImeline.pdf
361
The City of Rolling Hills / Rolling Hills Community Association (RHCA)
Tennis Court Projects Draft Timeline:
The following is an ideal sequence assuming no issues/delays.
Tennis Court ADA & Cabana Project (RHCA)
• Obtain All Agency Approvals - June 1, 2024
• Bid Project - June/July 2024
• Approve Bids/Execute Contracts - August/Sept 2024
• Construction (9 months) - Oct 2024 to June 2025
• Close out project - July/August 2025
Tennis Court #1 Expansion Project (City)
• Improvement Plans, Submit May 2024, Approved December 2024
• Bid Project - July/August 2025
• Approve Bids/Execute Contracts - Sept/Oct 2025
• Construction (6 months) - Nov 2025 to May 2026
• Note: Cannot proceed to construction until ADA/Cabana Project completed/closed out
462
Agenda Item No.: 12.B
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: CONSIDERATION FOR POTENTIAL ADOPTION OF PROPOSED GIFT
POLICY PRIOR TO ACCEPTANCE OF CHARITABLE CONTRIBUTIONS
USED FOR PUBLIC PURPOSES IN ACCORDANCE WITH IRS CODE
SECTION 170(C)(1)
DATE:June 24, 2024
BACKGROUND:
On June 26, 2023, the Charitable Foundation Ad Hoc Committee (Mayor Leah Mirsch and
Councilmember Patrick Wilson) presented the City Council with a status update on exploring
the establishment of a charitable 501 (c) foundation for the City of Rolling Hills (Attachment A).
During the meeting, the committee presented findings on how other Peninsula Cities have
successfully established similar 501(c) foundations, detailing their achievements and
organizational structures. This information provided valuable insights into potential models and
strategies that could be adapted to suit Rolling Hills' unique needs and objectives.
While the committee initially considered the possibility of establishing a 501(c) organization, it
subsequently identified an additional mechanism, Section 170(c)(1) of the Internal Revenue
Code (IRC), which specifies the types of organizations and donations that can be made by
donors and qualify for a tax deduction. These organizations include religious organizations,
educational institutions, hospitals, medical research organizations, and governmental units (if
the contribution is made exclusively for public purposes). The City of Rolling Hills is a
governmental unit and, thus, comes under the purview of IRC 170(c)(1). Similar to a 501(c)(3)
entity, IRC 170(c)(1) entities are eligible to receive tax-deductible charitable contributions
under this provision with the added benefit of not having to create a separate legal entity.
On February 12, 2024, the Ad Hoc Committee and staff presented a report that the 170(c)(1)
was worth pursuing and directed staff to return with a more refined 170(C)(1) action plan.
On May 13, 2024, the City Council received a presentation on the use of IRC 170(c)(1) and
directed staff to return with a formal policy for accepting gifts and donations for public
purposes based on Council comments and direction.
63
DISCUSSION:
During the May 13, 2024 meeting and afterwards via email from Mayor Mirsch, comments
and/or suggestions were made specific to crafting a final Gift Policy. The attached draft
document was prepared by the City Attorney, with certain areas requiring final input and
consensus from the City Council prior to formal adoption.
Mayor Mirsch:
1. Suggested a non-restricted minimum of $100 and restricted at $500. In addition, $500 as
the City Manager's discretionary amount. If the Council prefers higher, suggest adding a
requirement that any donation over $500 be shared at a Council meeting to recognize
those residents who make a substantial donation.
2. 12-month restrictions on donors applying/applied for any discretionary approval.
3. Gifts for city Employees (i.e. gift baskets, etc.): consider noting that those types of gifts
are not eligible for 170c1 treatment
4. Contemporaneous written acknowledgment: for personal property of the 5/13 staff report,
item #3 states that a description (but not the fair market value) must be provided.
5. Disclaimer: strengthened by adding verbiage regarding:
a. donations are only tax deductible if they file an itemized return.
b. individual circumstances may vary.
c. consult their CPA/tax professional.
Mayor Pro Tem Pieper
1. Verbiage stating that money may be used for other purposes in the event the requested
restricted amount is unable to be accomplished.
2. Verbiage stating the policy is subject to change at any time.
3. No provided receipt amounts for non-cash donations.
4. Suggested $250 min for non-restricted / $10K and above for restricted.
Councilmember Dieringer:
1. Make clear in the policy that it only applies to gifts given after the policy is enacted with
no retroactivity.
2. Donations made to the city do not entitle a resident to any greater benefit than those
already provided to any other citizen.
3. Suggested $5K and above for restricted.
Staff is seeking direction from the City Council towards finalizing the proposed policy
by coming to a consensus on:
Baseline amount for restricted gifts
Ceiling amount for unrestricted gifts
Baseline amount requiring City Council's formal acceptance of a proposed gift
Ceiling amount for gifts that can be accepted at the City Manager's discretion
Time period for restricted monetary gifts potentially converting to an unrestricted gift for
general public purposes
Upon final input and direction from the City Council, staff will return with the gift policy on July
8, 2024, for formal adoption.
FISCAL IMPACT:
Unknown at this time.
64
RECOMMENDATION:
Approve as presented with modifications per City Council direction.
ATTACHMENTS:
CL_AGN_240624_CC_GiftPolicy_D.pdf
65
GIFT POLICY 1 X/XX/2024
POLICY FOR GIFTS TO THE CITY OF ROLLING HILLS
Purpose:
To provide guidelines for the City's acceptance of gifts in a responsible, ethical, transparent and
accountable manner. This gift policy is prospective and does not apply retroactively to any gifts
given to the City prior to the adoption of this policy. Further, this policy is subject to modification
or termination by the City at any time.
Types of gifts:
Gifts may be offered only in the form of cash, services or personal property. Donations of real
property are not subject to this policy. Any such proposed donation of real property will be
evaluated individually.
A “restricted gift” is a gift designated by the donor for a particular City department, location or
purpose. The City shall not consider the acceptance of any restricted gift with an estimated
value under [INSERT AMOUNT].
An “unrestricted gift” is a gift without any limitations placed on its use by the City. For the purpose
of this policy, the term "gift" includes, without limitation goods or services provided by a City
contractor or vendor beyond that specified in its contract with the City. The City, except for good
cause, shall not consider the acceptance of any non-restricted gift with an estimated value under
[INSERT AMOUNT].
Procedure:
The City Manager shall perform an initial evaluation of a proposed gift. Factors to be considered
include, but are not limited to, the following:
• Whether acceptance of the gift is in the City’s best interest and is consistent with applicable
policies, ordinances, and resolutions;
• Whether the acceptance of the gift would give rise to an appearance of impropriety;
• In the case of a restricted gift, whether the gift obligates the City to make an immediate or
initial City expenditure that has not been included in the approved City budget, and whether it
may result in ongoing costs.
• The City shall consider whether to accept a proposed gift at a City Council meeting as an item
on its agenda for gifts exceeding an estimated value of [INSERT AMOUNT] or more. The staff
report for the agenda item should discuss the staff's initial evaluation of the proposed gift.
There is no need for staff to provide a recommendation to the City Council for each donation.
• Gifts below an estimated value of [INSERT AMOUNT] may be accepted by the City Manager
at the City Manger’s discretion and in accordance with this policy. The City Manager shall
endeavor to notify the City Council either verbally at a City Council meeting or via written
report of gifts received by the City.
• Gifts to the City in no way entitle a resident or other donor to any greater benefit or different
treatment than already provided to any other resident or donor. To avoid the appearance of
impropriety, among other things, the City shall not accept gifts from or on behalf of any
66
GIFT POLICY 2 X/XX/2024
individual or entity who is in the process of obtaining discretionary approval from the City, or
who applied for discretionary approval within 12 months prior to the proposed gift. In the event
a donor seeks discretionary approval from the City within 12 months following City's
acceptance of a gift, the City shall return the gift to the donor when possible.
• All gifts shall become City property.
• In the event a monetary restricted gift is provided to the City and the purpose is unable to be
accomplished within [INSERT TIME PERIOD], that monetary gift shall convert to an
unrestricted gift that can be used for general public purposes.
• Upon acceptance by the City Council, a letter or email of the acknowledgement of the gift
shall be sent to the donor, signed by the mayor.
• The City does not provide legal, accounting, tax or other such advice to donors. The City shall
only provide to the donor a description of the gift, service or personal property given to the
City. The donor shall be responsible for estimating any fair market value for services or
personal property donated. The City makes no representation or warranty on the tax
deductibility of any gift and directs any donor to consult their CPA, tax professional or other
advisor on these matters.
• The City will not accept anonymous gifts. All records of donations shall be subject to disclosure
under the Public Records Act.
Policy for Gifts to City Employees
Gifts to individual employees: Compensation for employees performing their public duty is
limited to salaries, fringe benefits and any personal satisfaction that employees may derive from
doing a good job. Therefore, individual employees shall not accept any personal gifts or tips from
anyone other than the City for the performance of acts within the regular course of duties.
Gifts for the benefit of City employees: Edible gifts (e.g., gift baskets) or similar items are allowed
but shall be made available to all employees. Alcohol is not allowed.
Received and Reviewed: ________________________________
Policy Administrative History:
Adopted
67
Agenda Item No.: 13.A
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: ADOPT RESOLUTION NO. 1370 APPROVING THE "DESIGNATION OF
APPLICANT'S RESOLUTION FOR NON-STATE AGENCIES" (CALOES
FORM-130) AND TO DESIGNATE AUTHORIZED SIGNATORIES
AMONG CITY STAFF TO SIGN APPLICATIONS FOR FEDERAL
FINANCIAL ASSISTANCE IN THE CASE OF EXISTING OR FUTURE
GRANTS UNDER APPLICABLE STATE AND FEDERAL LAW
DATE:June 24, 2024
BACKGROUND:
When disasters or emergencies occur, cities may be eligible for State and Federal financial
assistance by means of reimbursement or grant funding. Every three years, the California
Governor’s Office of Emergency Services (CalOES) requests documentation to be kept on file,
identifying and authorizing specified agents who can secure Federal financial assistance for
grants.
In addition to the three-year update, if a position adjustment or retirement occurs and/or the
current Form 130 is designated for a specific disaster that has closed, there would be cause to
revise the designation.
While the City has been managing current CalOES grants via two previous “Designation of
Applicant’s Agent Resolution for Non-State Agencies” on file (dated October 14, 2019, and
September 13, 2021), no official corresponding City Resolution was found on record.
Therefore, Staff has created City Resolution No. 1370 to ensure compliance with
requirements.
DISCUSSION:
The three authorized signers recommended in the resolution are the City Manager, Planning
68
The three authorized signers recommended in the resolution are the City Manager, Planning
and Community Services Director, and Management Analyst. These three positions have the
highest level of emergency services oversight and will be engaged in financial recovery efforts
if an emergency event were to take place. It is best practice to include titles only, rather than
naming individuals who currently occupy those job positions. This allows the document to
remain valid for the three-year period if an authorized agent leaves the position.
To satisfy the funding requirements, the requested Resolution and the CalOES Form 130 must
be authorized and returned to CalOES. A “Designation of Applicant’s Agent Resolution for
Non-State Agencies” is one step in the City’s emergency preparedness efforts. Filing
Resolution No. 1370 and CalOES Form 130 will ensure an efficient approach to requesting
Federal financial assistance when time is of the essence.
FISCAL IMPACT:
The City will continue to be eligible for State and Federal disaster assistance if a “Designation
of Applicant’s Agent Resolution for Non-State Agencies” is adopted by the City Council and
filed with the State.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
ResolutionNo1370_DesignationOfAgentCalOES_F.pdf
GR_OES_240624_DesignationOfApplicantsAgentResolution_Form130_F.pdf
69
Resolution No. 1370
1
RESOLUTION NO. 1370
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING
HILLS, CALIFORNIA APPROVING THE “DESIGNATION OF
APPLICANT’S RESOLUTION FOR NON-STATE AGENCIES” (CALOES
FORM-130) AND TO DESIGNATE AUTHORIZED SIGNATORIES
AMONG CITY STAFF TO SIGN APPLICATIONS FOR FEDERAL
FINANCIAL ASSISTANCE IN THE CASE OF EXISTING OR FUTURE
GRANTS UNDER APPLICABLE STATE AND FEDERAL LAW
WHEREAS, the City of Rolling Hills, California (City), a public entity established
under the laws of the State of California, will file form OES-FPD-130 with the California
Governor’s Office of Emergency Services for the purpose of obtaining Federal financial
assistance for any existing or future grant program; and
WHEREAS, the City hereby authorizes its agents to provide to the Governor’s
Office of Emergency Services for all matters pertaining to such state disaster assistance
the assurances and agreements required; and
WHEREAS, the City designates authorized signatories among City Staff.
NOW, THEREFORE, BE IT FURTHER RESOLVED the City Council of the City of Rolling
Hills does hereby resolve that:
Section 1. The City Council of the City of Rolling Hills hereby approves the
Designation of Applicant’s Agent Resolution for Non-State agencies attached and
incorporated hereto as Exhibit “A.”
Section 2. The City Council names the City Manager, Planning and Community
Services Director and Management Analyst to execute for and on behalf of the City of
Rolling Hills for all open and future disasters/grants declared up to three years following
the date of approval.
Section 3. The City Clerk shall attest and certify the adoption of this resolution.
70
Resolution No. 1370
2
PASSED, APPROVED, AND ADOPTED this 24th day of June, 2024
______________________________
LEAH MIRSCH
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
71
Resolution No. 1370
3
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1370 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING
HILLS, CALIFORNIA APPROVING THE “DESIGNATION OF
APPLICANT’S RESOLUTION FOR NON-STATE AGENCIES” (CALOES
FORM-130) AND TO DESIGNATE AUTHORIZED SIGNATORIES
AMONG CITY STAFF TO SIGN APPLICATIONS FOR FEDERAL
FINANCIAL ASSISTANCE IN THE CASE OF EXISTING OR FUTURE
GRANTS UNDER APPLICABLE STATE AND FEDERAL LAW
was approved and adopted at a regular meeting of the City Council on the 24th day of
June 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
72
Resolution No. 1370
4
EXHIBIT A
73
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the ,
(Name of Applicant)
a public entity established under the laws of the State of California, this application
and to file it with the California Governor’s Office of Emergency Services for the
purpose of obtaining federal financial assistance for any existing or future grant
program, including, but not limited to any of the following:
-Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG),
California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard
Mitigation Grant Program (HMGP), Building Resilient Infrastructure and
Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under
-Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act of 1988, and/or state financial assistance under the
California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National
Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b)
((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards
Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F,
Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141
- California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2,
Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12
That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the
Governor’s Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
OES-FPD-130 Rev. 10-2022 Page 1 of 4 74
Please check the appropriate box below
This is a universal resolution and is effective for all open and future
disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only
disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the
(Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 2 of 4 75
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all
Applicants to be eligible to receive funding. A new resolution must be submitted if a
previously submitted resolution is older than three (3) years from the last date of
approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1
and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the
Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of
Education, etc.
Name of Applicant: The public entity established under the laws of the
State of California.
Examples include: School District, Office of Education, City, County or Non-profit
agency that has applied for the grant, such as: City of San Diego, Sacramento
County, Burbank Unified School District, Napa County Office of Education,
University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body
to engage with the Federal Emergency Management Agency and the California
Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1.Titles Only: The titles of the Authorized Agents should be entered here, not their
names. This allows the document to remain valid if an Authorized Agent leaves
the position and is replaced by another individual. If “Titles Only” is the chosen
method, this document must be accompanied by either a cover letter naming
the Authorized Agents by name and title, or the Cal OES AA Names
document. The supporting document can be completed by any authorized
person within the Agency (e.g., administrative assistant, the Authorized Agent,
secretary to the Director). It does not require the Governing Body’s signature.
2.Names and Titles: If the Governing Body so chooses, the names and titles of the
Authorized Agents would be listed. A new Cal OES Form 130 will be required if
any of the Authorized Agents are replaced, leave the position listed on the
document, or their title changes.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 3 of 4 76
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all
past disasters and for those declared up to three (3) years following the date of
approval. Upon expiration it is no longer effective for new disasters, but it remains
in effect for disasters declared prior to expiration. It remains effective until the
disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving
Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The
names and titles cannot be one of the designated Authorized Agents. A
minimum of three (3) approving board members must be listed. If less than three
are present, meeting minutes must be attached in order to verify a quorum was
met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and
approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk,
etc. This person cannot be one of the designated Authorized Agents or
Approving Board Member. If a person holds two positions (such as City Manager
and Secretary to the Board) and the City Manager is to be listed as an
Authorized Agent, then that person could sign the document as Secretary to
the Board (not City Manager) to eliminate “Self-Certification.”
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 4 of 4 77
Agenda Item No.: 16.A
Mtg. Date: 06/24/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT: CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATION
GOVERNMENT CODE SECTION 54956.9(D)(2) AND (E)(3)
THE CITY COUNCIL FINDS, BASED ON ADVICE FROM LEGAL
COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE
THE POSITION OF THE CITY IN THE LITIGATION.
NUMBER OF POTENTIAL CASES: (7)
(GOVERNMENT CLAIMS ACT FORM SUBMITTED BY VARIOUS
PROPERTY OWNERS IN RANCHO PALOS VERDES AGAINST THE
CITY OF ROLLING HILLS ALLEGING DAMAGE TO PROPERTY)
DATE:June 24, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
78