Loading...
CL_AGN_240826_CC_AgendaPacket_F_A1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS 5. APPROVE ORDER OF THE AGENDA This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder. 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. 6.A.FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL MEETING RECOMMENDATION: Approved 7. PUBLIC COMMENT ON NON-AGENDA ITEMS This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 7.A.SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS RECOMMENDATION: Receive and file. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 AGENDA Regular City Council Meeting CITY COUNCIL Monday, August 26, 2024 CITY OF ROLLING HILLS 7:00 PM The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the agenda and the live-streamed video can be found here: https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published. Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1378 Next Ordinance No. 385 CL_AGN_240826_CC_Item7A.pdf CL_AGN_240826_CC_Item7A_PublicComment01.pdf CL_AGN_240826_CC_Item7A_PublicComment02.pdf 1 8. CONSENT CALENDAR Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion. 8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF AUGUST 26, 2024 RECOMMENDATION: Approve. 8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA RECOMMENDATION: Approve. 8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 12, 2024 SPECIAL FIELD TRIP MEETING; AUGUST 12, 2024 REGULAR MEETING; AUGUST 20, 2024 SPECIAL MEETING RECOMMENDATION: Approve as presented. 8.D.PAYMENT OF BILLS RECOMMENDATION: Approve as presented. 8.E.REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR JULY 2024 RECOMMENDATION: Receive and file. 8.F.RECEIVE AND FILE AN ACTION TAKEN BY THE TRAFFIC COMMISSION ON SUPPLEMENTAL TRAFFIC ENFORCEMENT PROVIDED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT FOR FISCAL YEAR 2024-25 RECOMMENDATION: Receive and file the Traffic Commission's action and memorialize the FY 2024-25 program costs from the LA County Sheriff's Department. 9. EXCLUDED CONSENT CALENDAR ITEMS 10. COMMISSION ITEMS CL_AGN_240826_CC_AffidavitofPosting.pdf CL_MIN_240812_CC_FT_F.pdf CL_MIN_240812_CC_F.pdf CL_MIN_240820_CC_Special_F.pdf CL_AGN_240826_CC_PaymentOfBills_E.pdf VC_REP_240820_July_TonnageReport.pdf VC_REP_240820_July_C&D Report.pdf VC_REP_240820_July_CallLog_Redacted.pdf VC_REP_240822_July_City_ComplaintsList_Redacted.pdf CA_AGR_LACo_Sheriff_FY 24-25_SupplementalTrafficEnforcement_D.pdf CA_AGR_LACo_Sheriff_FY 24- 25_SupplementalTrafficEnforcement_240725_PC_StaffReport.pdf 2 11. PUBLIC HEARINGS 12. OLD BUSINESS 12.A.APPROVE MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY (GWMA) FOR ADMINISTRATION AND COST SHARING FOR THE IMPLEMENTATION OF THE COORDINATED COMPLIANCE, MONITORING, AND REPORTING PLAN FOR HARBOR TOXINS TOTAL MAXIMUM DAILY LOADS (TMDL) RECOMMENDATION: Approve as presented. 13. NEW BUSINESS 13.A.ADOPT RESOLUTION NO. 1374, APPROVING THE TRANSFER AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR SAFE CLEAN WATER MUNICIPAL PROGRAM FUNDS (MEASURE W) RECOMMENDATION: Approve as presented. 13.B.APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH THE BERGEMAN GROUP TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR CONSTRUCTION OF THE TENNIS COURT ADA IMPROVEMENT PROJECT AT A NOT-TO-EXCEED FEE OF $103,950 RECOMMENDATION: Approved as presented 14. MATTERS FROM THE CITY COUNCIL 14.A.RECEIVE AND FILE AN UPDATE REGARDING PROGRESS ON THE EMERGENCY OUTDOOR SIREN NOTIFICATION SYSTEM PROJECT SINCE JUNE 12, 2023 (MAYOR MIRSCH) RECOMMENDATION: Receive and file. 14.B.CONSIDERATION AND POSSIBLE ACTION TO AMEND RESOLUTION NO. 1304, A REIMBURSEMENT AND EXPENSE POLICY IN ACCORDANCE WITH GOVERNMENT CODE 53232.2 AND 53232.3 (MAYOR MIRSCH) RECOMMENDATION: Provide direction to staff. 15. MATTERS FROM STAFF PW_STW_240826_HT_TMDL_Amendment No.1 Harbor Toxic Pollutants.pdf PW_STW_240408_HT_HarborToxinsCostShareAgendaPackage.pdf PW_STW_240826_TA_THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT.pdf ResolutionNo1374_SCWTransferAgreement.pdf CA_AGR_240826_BergemanGroup_TC-ADA_F.pdf CA_AGR_240812_BergemanGroup_Proposal_TC-ADA.pdf Attachment A - PS_EMP_240811_HQE_InteractiveEmergMgmtTrainingServices.pdf Attachment B - PS_EMP_240811_HQE_PublicOutreachServices.pdf Attachment C - PS_EMP_240811_HQE_DevelopmentServices.pdf ResolutionNo1304_AB1234_ReimbursementPolicyUpdate_A_E.pdf 3 15.A.RECEIVE AND FILE FIRE FUEL ABATEMENT AND CODE ENFORCEMENT QUARTERLY REPORT FOR THE SECOND QUARTER OF 2024 (APRIL 1 TO JUNE 30) RECOMMENDATION: Receive and file. 16. RECESS TO CLOSED SESSION 16.A.CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATION GOVERNMENT CODE SECTION 54956.9(D)(2) AND (E)(3)THE CITY COUNCIL FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION.NUMBER OF POTENTIAL CASES: (23) (GOVERNMENT CLAIMS ACT FORM SUBMITTED BY VARIOUS PROPERTY OWNERS IN RANCHO PALOS VERDES AGAINST THE CITY OF ROLLING HILLS ALLEGING DAMAGE TO PROPERTY) RECOMMENDATION: None. 17. RECONVENE TO OPEN SESSION 18. ADJOURNMENT Next regular meeting: Monday, September 9, 2024 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. ATTACHMENT 1: CE_QRP_2024_Q2_240812_CC_CE_ClosedCases.pdf ATTACHMENT 2: CE_QRP_2024_Q2_240812_CC_CE_OpenedCases.pdf ATTACHMENT 3: CE_QRP_2024_Q2_240812_CC_CE_AllOpenCases.pdf Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 4 Agenda Item No.: 6.A Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL MEETING DATE:August 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approved. ATTACHMENTS: CL_AGN_240826_CC_Item7A.pdf 5 BLUE FOLDER ITEM (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. CITY COUNCIL MEETING August 26, 2024 7A. SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER CL_AGN_240826_CC_Item7A_PublicComment01.pdf CL_AGN_240826_CC_Item7A_PublicComment02.pdf 6 Agenda Item No.: 7.A Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS DATE:August 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: CL_AGN_240826_CC_Item7A_PublicComment01.pdf CL_AGN_240826_CC_Item7A_PublicComment02.pdf 7 From:Alfred Visco To:Karina Banales; John Signo; Christian Horvath Subject:Rolling Hills 8-26-24 City Council Meeting Open Agenda Land Movement Date:Sunday, August 25, 2024 3:16:52 PM Attachments:Alfred Visco Statement At Rolling Hills 8-26-24 City Council Meeting Open Agenda Re Land Movement in Rolling Hills and Rancho Palos Verdes.pdf Importance:High EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Hope all is well. Please place the attached in the City Council’s package. If for any reason I am not able to make the meeting, please read into the record. Alfred Visco 8 Alfred Visco Statement At Rolling Hills 8-26-24 City Council Meeting Open Agenda Re: Land Movement In Rolling Hills and Rancho Palos Verdes Numerous RPV studies and reports over the last 70 years have analyzed the various areas of land movement in RPV occurring on the South side of the Hill. The report presented at the last RPV City Council meeting concerning the rapid movement that has been ongoing since the summer of 2023 in conjunction with the accelerated movement in the Flying Triangle area and the recent movement in the Cinchring Road area and Quail Ridge South Road area of Rolling Hills should galvanize Rolling Hills into action. RPV’s geotechnical team concluded that instead of five relatively distinct land movements whose source of movement were slip planes between 80 to 180 feet below the surface (average 165 feet) there now exists one large massive land movement underlying the more shallow land movements whose slip plane is between 245 to 345 feet below the surface(average 330 feet). This deeper slip plane may result in movement greater than 50 feet per year which is much faster than the more shallow slip plane movement. This deeper slip plane has had no prior record of movement during the last 70 years of study. This deeper slip plane underlies the Ancient Altamira Landslide Complex. Previous studies state that this Landslide Complex is approximately 2 square miles in size and extends further West and North of the current land movement which is a little more than 1 square mile in size. RPV’s geotechnical team continues to emphasis that the primary cause of all of this land movement both shallow and deep is the amount of water entering the slip planes from the large drainage area on the South side of the Hill. Previous reports have identified these areas as the Altamira Canyon, Portuguese Canyon, Ishibashi Canyon, Paintbrush Canyon and Klondike Canyon watersheds. The Altamira Canyon watershed is approximately 855 acres. The Portuguese, Ishibashi and Paintbrush Canyons watersheds have been analysis as one watershed of approximately 627 acres. The Klondike Canyon watershed is approximately 680 acres. I have no reports which indicate how much of the Altamira Canyon watershed is within Rolling Hills. One report stated that approximately 28% of the Portuguese, Ishibashi, Paintbrush, and Klondike Canyons watersheds were within Rolling Hills. It must now be clear that it is time for Rolling Hills to declare a state of emergency which should include a one year moratorium of all private construction which disturbs the soil on parcels whose drainage flows into the aforesaid watersheds, require a slope stability analysis on these parcels, and an analysis which shows the existing amount of surface and ground water flowing into these watersheds with the projected amount of water flowing into same both during construction and after completion of the project. These analysis should be performed by third party experts not affiliated with the property owner retained by the City but paid for by the property owner. This moratorium would not apply to the City or the Association concerning any road, road infrastructure, easement, and/or drain maintenance, repair or replacement. It would also not apply to any utility maintenance, repair or replacement of their infrastructure. 9 From:James Bellis To:Karina Banales Cc:ann bellis; Christian Horvath; John Signo Subject:Quail Ridge Rd S Crack and development moratorium letter Date:Monday, August 26, 2024 11:39:18 AM Attachments:Bellis Letter re Rolling HIlls Development Moratorium Aug 25 2024.pdf This is the first time you received an email from this sender (jamescbellis@gmail.com). Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Mrs. Banales, We would like this letter to be included in the minutes of tonight's meeting. Because of recent developments with a water main break affecting the crack on Quail Ridge Road S, I would like the request of this letter (development moratorium) agendized as an emergency item at the meeting tonight. I will be attending via zoom and my mother, Ann Bellis, will be in attendance in person. If you cannot agendize this item to vote on a moratorium tonight, I would like it agendized for the next meeting so a vote may be taken to enact a development moratorium until the City can adequately address land movement for properties above the Greater Portuguese Bend Landslide Complex. If you have any questions or directions, please call or email me anytime. Thank you, -- James Bellis Cell: (909) 855-7868 (please note new phone number) Personal: jamescbellis@gmail.com 10 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 1 August 25, 2024 City of Rolling Hills Planning Department 2 Portuguese Bend Rd. Rolling Hills, CA 90274 Cc Rolling Hills Community Association 1 Portuguese Bend Rd. Rolling Hills, CA 90274 Dear City of Rolling Hills: This letter requests that the City of Rolling Hills enact a moratorium on development of land and on removal large trees (greater than 3” diameter) until the City can adequately address geotechnical and hydrologic conditions and risks for land in Rolling Hills above the Greater Portuguese Bend Landslide Complex. For the purposes of this letter, “development” is considered demolition, grading, excavating, earthworks, non-emergency construction, and infrastructure projects. Pursuant to Government Code section 66300, subdivision (b)(1)(B)(ii), a city cannot enforce a moratorium that would limit housing development until it has submitted the ordinance to and received approval from HCD. Conditions for imposing a moratorium, or similar restrictions on housing development, must demonstrate “an imminent threat to the health and safety of persons residing in, or within the immediate vicinity of, the area subject to the moratorium” (Gov. Code, § 66300, subd. (b)(1)(B)(i)). The City and its elected and appointed officials can demonstrate and know that there is an imminent threat to the Rolling Hills residents living in the vicinity of the Greater Portuguese Landslide Complex. On the evening of August 25, 2024, a California Water Service water main broke on Quail Ridge Rd. South where an existing and expanding crack was located. This crack runs perpendicular to the road and west between 3 and 5 Quail Ridge Rd South. The water gushed down between the properties, further threatening these properties with additional erosion and land movement. Within the last few months, several new cracks in the earth have been documented between 3 and 5 Quail Ridge Rd S., on Cinchring Rd., and on Portuguese Bend Road. Most recently the Rolling Hills Community Association has banned heavy vehicles (over 2 axels) on Quail Ridge Rd S. and Cinchring Rd. The Community Association has also elected to have engineers place several monuments and sensors to monitor the new crack 11 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 2 and earth movement on Quail Ridge Road South. This is a step in the right direction and we applaud the efforts by the Community Association. However, the City needs to account for all activities which may contribute to the instability of the land. A multi-faceted approach is necessary. Development, demolition, grading, excavating, tree removal, and other infrastructure projects need to be reviewed with respect to their effect on land movement. Figure 1: Crack between 3 and 5 Quail Ridge Rd. S. Figure 2: Crack and movement on Quail Ridge Rd. S. 12 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 3 We know the earth is moving in this area due to ongoing water main ruptures and obvious new cracks in the earth. If the City keeps approving plans and building permits, the City and its elected and appointed officials will accept liability for contributing to a potentially catastrophic landslide. The City shall put the health, safety and welfare of its existing residents first and protect its own liability by enacting a development moratorium. Engineers/hydrologists/geologists must gage which areas are most at risk and engineers and the City must produce and enact best management practices to prevent further movement. Only after these items are accomplished should the moratorium be lifted. Development of vacant parcels and development of additional structures on developed land can cause instability and affect surrounding parcels. Unfortunately, with landslides, movement in one area can have devastating effects over larger areas. Tree removal projects not only require the use of heavy machinery on already unstable land, but once the trees’ root structures begin to decay, water flows more freely through the soil, loosening it, and contributing to more landslide activity. Trees can also prevent further landslide activity by absorbing water before it makes its way down to lower regions of the earth where deeper landslide ruptures may occur. In conclusion, the land in Rolling Hills above the Greater Portuguese Bend Landslide Complex is continuing to show signs of movement and instability. This area also saw wildfires in 2008, which also contribute to the risk of a landslide. The City needs to be proactive and address the risk of developing landslides in this area of Rolling Hills and other areas in the City. We ask that the City fully conduct geological and hydrological studies of the land above the Landslide Complex. If such studies determine that there is absolutely no imminent threat to health, safety, and welfare of its residents, then the moratorium could be lifted. Sincerely, James and Ann Bellis 3 Quail Ridge Rd. S., Rolling Hills, CA 90274 13 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 4 Figure 3: Greater Portuguese Bend Landslide Complex Overview Map 14 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 5 Figure 4: Proposed Rolling Hills Moratorium Area 15 Agenda Item No.: 8.A Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF AUGUST 26, 2024 DATE:August 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: CL_AGN_240826_CC_AffidavitofPosting.pdf 16 Administrative Report 8.A., File # 236 7 Meeting Date: 8/26/2024 To: MAYOR & CITY COUNCIL From: Christian Horvath, City Clerk TITLE APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF AUGUST 26, 2024 EXECUTIVE SUMMARY STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) AFFIDAVIT OF POSTING In compliance with the Brown Act, the following materials have been posted at the locations below. Legislative Body City Council Posting Type Regular Meeting Agenda Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time AUGUST 26, 2024 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below. Christian Horvath, City Clerk Date: August 23, 2024 17 Agenda Item No.: 8.B Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA DATE:August 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: 18 Agenda Item No.: 8.C Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 12, 2024 SPECIAL FIELD TRIP MEETING; AUGUST 12, 2024 REGULAR MEETING; AUGUST 20, 2024 SPECIAL MEETING DATE:August 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_MIN_240812_CC_FT_F.pdf CL_MIN_240812_CC_F.pdf CL_MIN_240820_CC_Special_F.pdf 19 MINUTES – CITY COUNCIL SPECIAL FIELD TRIP MEETING Tues day, August 12, 2024 Page 1 Minutes Rolling Hills City Council Mon day, August 12, 2024 Special Field Trip Meeting 7:30 a.m. 23 Crest Road East 1. CALL TO ORDER The City Council of the City of Rolling Hills met at 23 Crest Road East on the above date at 7:33 a.m. Mayor Mirsch presiding. 2. ROLL CALL Councilmembers Present: Wilson, Dieringer, Mayor Pro Tem Pieper, Mayor Mirsch Councilmembers Absent: Black Staff Present: Karina Bañales, City Manager John Signo, Planning & Community Services Director Christian Horvath, City Clerk / Executive Assistant to the City Manager Stephanie Grant, Assistant Planner Public Present: Abas Goodarzi, Melissa McNabb, Heidi Mackenbach, John Mackenbach Clint Patterson, Richard Boos Charlie Raine, Pia Raine, Kathleen Hughes, Terry Rhodes, Kathleen Hughes, Nadine Bobit, Annie Occhipinti, Lon Clearwaters, Hanna Carlson, Heidi Stager Applicant Representatives present: Frank Escher, David Ramus, Ravi Gunenardena 3. PUBLI C COMMENT ON NON-AGENDA ITEMS – NONE 4. PUBLIC HEARING FIELD TRIPS 4.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL SPECIAL MEETING OF AUGUST 12, 2024 No action was taken. 4.B. ZONING CASE NO. 23-070: SITE PLAN REVIEW TO DEVELOP A VACANT LOT INCLUDING NON-EXEMPT GRADING AND THE CONSTRUCTION OF A NEW SINGLE -FAMILY RESIDENCE WITH BASEMENT, RETAINING WALLS EXCEEDING A HEIGHT OF 3 FEET (UP TO A MAXIMUM HEIGHT OF 5 FEET), DRIVEWAY WITH PORTIONS THAT EXCEED A WIDTH OF 20 FEET, AND OTHER IMPROVEMENTS; CONDITIONAL USE PERMITS FOR CONSTRUCTION OF A STABLE, CORRAL, DETACHED TRELLIS, AND GUEST HOUSE; AND VARIANCES TO ALLOW THE STABLE, CORRAL, SWIMMING POOL, AND RETAINING WALLS TO ENCROACH INTO THE FRONT YARD, ALLOW A PORTION OF THE CORRAL TO ENCROACH INTO THE FRONT YARD SETBACK, CONSTRUCT RETAINING WALLS EXCEEDING THE MAXIMUM AVERAGE HEIGHT OF TWO-AND -ONE -HALF FEET, CONSTRUCT A BASEMENT WITH A PORTION EXTENDING BEYOND THE BUILDING WALLS OF THE RESIDENCE, CONSTRUCT DECKS/PATIOS MORE THAN ONE FOOT ABOVE GRADE, AND ALLOW GRADING EXPORT FOR A PROPERTY LOCATED AT 23 CREST ROAD EAST, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 132A-MS) (OGASAWARA) Motion by Council member Dieringer, seconded by Councilmember Wilson to open the Public Hearing. 20 MINUTES – CITY COUNCIL SPECIAL FIELD TRIP MEETING Tues day, August 12, 2024 Page 2 Motion carried unanimously with the following vote: AYES: Wilson, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: Black Presentation by Planning & Community Services Director John Signo Councilmember Black arrived at 7:42 a.m. Public Comment: Abas Goodarzi, Melissa McNabb, Heidi Mackenbach, Clint Patterson, Charlie Raine, Kathleen Hughes, Richard Boos Councilmember Pieper left at 8:35 a.m. Mayor Mirsch continued the Public Hearing to Monday, August 14, 2024 at 7 p.m. Without objection, so ordered. 8. ADJOURNMENT: 9:04 A.M. The meeting was adjourned at 9:04 a.m on August 12, 2024. The next regular adjourned meeting of the City Council is scheduled to be held on Monday, August 12, 202 4 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk Approved, ____________________________________ Leah Mirsch, Mayor 21 MINUTES – CITY COUNCIL MEETING Monday, August 12, 2024 Page 1 Minutes Rolling Hills City Council Mon day, August 12 , 2024 Regular Meeting 7:00 p.m. 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:01 p.m. Mayor Mirsch presiding. 2. ROLL CALL Councilmembers Present: Wilson, Black, Dieringer, Pieper, Mayor Mirsch Councilmembers Absent: None Staff Present: Karina Bañales, City Manager Christian Horvath, City Clerk / Executive Assistant to the City Manager John Signo, Planning & Community Services Director Pat Donegan, City Attorney 3. PLEDGE OF ALLEGIANCE – Councilmember Dieringer 4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS City Manager Bañales introduced Max Amir who provided a short presentation focused on his five-week City internship with an emphasis in Emergency Preparedness. A certificate of completion was presented to Max. 5. APPROVE ORDER OF THE AGENDA Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to approve the order of the agenda. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) Motion by Councilmember Dieringer, seconded by Councilmember Black to receive and file Blue Folder Items 7A and 11A. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 7. PUBLIC COMMENT ON NON-AGENDA ITEMS Public Comment: Arun Bhumitra, Arlene Honbo, Judith Haenel. Councilmember Black requested an update on the Emergency Siren project based on public comment. Staff provided a brief update. Mayor Mirsch requested that a formal update be agendized for the August 26, 2024 meeting. 22 MINUTES – CITY COUNCIL MEETING Monday, August 12, 2024 Page 2 8. CONSENT CALENDAR 8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JULY 22, 2024 8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA 8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JULY 22, 2024 REGULAR MEETING 8.D. PAYMENT OF BILLS 8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR JUNE 2024 Motion by Councilmember Black, seconded by Councilmember Wilson to approve the Consent Calendar. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 9. EXCLUDED CONSENT CALENDAR ITEMS – NONE 10. COMMISSION ITEMS – NONE 11. PUBLIC HEARINGS 11.A. ZONING CASE NO. 23-070: SITE PLAN REVIEW TO DEVELOP A VACANT LOT INCLUDING NON-EXEMPT GRADING AND THE CONSTRUCTION OF A NEW SINGLE-FAMILY RESIDENCE WITH BASEMENT, RETAINING WALLS EXCEEDING A HEIGHT OF 3 FEET (UP TO A MAXIMUM HEIGHT OF 5 FEET), DRIVEWAY WITH PORTIONS THAT EXCEED A WIDTH OF 20 FEET, AND OTHER IMPROVEMENTS; CONDITIONAL USE PERMITS FOR CONSTRUCTION OF A STABLE, CORRAL, DETACHED TRELLIS, AND GUEST HOUSE; AND VARIANCES TO ALLOW THE STABLE, CORRAL, SWIMMING POOL, AND RETAINING WALLS TO ENCROACH INTO THE FRONT YARD, ALLOW A PORTION OF THE CORRAL TO ENCROACH INTO THE FRONT YARD SETBACK, CONSTRUCT RETAINING WALLS EXCEEDING THE MAXIMUM AVERAGE HEIGHT OF TWO-AND -ONE-HALF FEET, CONSTRUCT A BASEMENT WITH A PORTION EXTENDING BEYOND THE BUILDING WALLS OF THE RESIDENCE, CONSTRUCT DECKS/PATIOS MORE THAN ONE FOOT ABOVE GRADE, AND ALLOW GRADING EXPORT FOR A PROPERTY LOCATED AT 23 CREST ROAD EAST, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 132A-MS) (OGASAWARA) Councilmember Black requested that all public comment be limited to five minutes per person. Mayor Mirsch and the City Council briefly deliberated and concurred. Presentation by Presentation by Planning & Community Services Director John Signo Public Comment: LA County representatives: Anthony Wong, Thanhhy To Applicant representatives: Yuki Ogasawara, Frank Esher Kathleen Hughes, Arlene Honbo, Charlie Raine, Ron Montalto, Abas Goodarzi, Paul Rajewski, Alfred Visco, Dustin McNabb, John Mackenbach, Lynne Ma cer-Rhodes 23 MINUTES – CITY COUNCIL MEETING Monday, August 12, 2024 Page 3 Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to continue the Public Hearing to a date uncertain. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 11.B. A HEARING REGARDING A NUISANCE ABATEMENT AT 6 SADDLEBACK ROAD (LOT 18-RH), AND CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DECLARING THE CONDITION OF THE PROPERTY TO BE A PUBLIC NUISANCE AND ORDERING THE ABATEMENT THEREOF Presentation by Planning & Community Services Director John Signo Public Comment: Stephen Birkett Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to adopt Resolution No. 1375 declaring the condition to constitute a public nuisance and ordering the abatement thereof. Motion carried with the following vote: AYES: Wilson, Black, Pieper, Mayor Mirsch NOES: Dieringer ABSENT: None Mayor Pro Tem Pieper requested that the City Council reevaluate the nuisance ordinance. 12. OLD BUSINESS – NONE 13. NEW BUSINESS 13.A. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH S&K CONSULTING SERVICES TO PROVIDE AN ENGINEERING DESIGN FOR CONSTRUCTION OF A DUAL-FUEL EMERGENCY GENERATOR ON THE CITY HALL CAMPUS AT A NOT-TO-EXCEED FEE OF $54,879 Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Public Comment: Alfred Visco Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve as presented. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 14. MATTERS FROM THE CITY COUNCIL 14.A. CONSIDERATION AND POSSIBLE ACTION AUTHORIZING THE MAYOR TO SIGN A LETTER IN OPPOSITION TO SENATE BILL 610 (WIENER), FIRE PREVENTION AND LOCAL DISCRETIONAL REVIEW Presentation by City Manager Karina Bañales 24 MINUTES – CITY COUNCIL MEETING Monday, August 12, 2024 Page 4 Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to authorize the Mayor to send a letter in opposition . Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch NOES: None ABSENT: None 15. MATTERS FROM STAFF 15.A. RECEIVE AND FILE FIRE FUEL ABATEMENT AND CODE ENFORCEMENT QUARTERLY REPORT FOR THE SECOND QUARTER OF 2024 (APRIL 1 TO JUNE 30) Mayor Mirsch continued the item to the next meeting. Without objection, so ordered. City Clerk / Executive Assistant to the City Manager Christian Horvath reported that the filing period for the November 5, 2024 general municipal election had ended on Friday, August 9, 2024. Only two candidates had pulled papers, filed and been certified as nominated by the LA County Registrar Recorder / County Clerk. The two nominees are the current office holders, Jeff Pieper and Bea Dieringer. Clerk Horvath explained the CA Election Code requirements for potentially canceling an election and nominating the two candidates would necessitate a special meeting held between August 20th and August 22nd. The Council briefly discussed their availability and settled on a special meeting to be held on Tuesday, August 20, 2024 at 7:30 a.m. 16. RECESS TO CLOSED SESSION – 10:52 P.M. 16.A. CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATION GOVERNMENT CODE SECTION 54956.9(D)(2) AND (E)(3) THE CITY COUNCIL FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION.NUMBER OF POTENTIAL CASES: (21) (GOVERNMENT CLAIMS ACT FORM SUBMITTED BY VARIOUS PROPERTY OWNERS IN RANCHO PALOS VERDES AGAINST THE CITY OF ROLLING HILLS ALLEGING DAMAGE TO PROPERTY) 16.B. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION A CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(C) AND (D)(4) REGARDING THE DECISION OF WHETHER TO INITIATE LITIGATION (1 CASE) 17. RECONVENE TO OPEN SESSION – 11:44 P.M. 18. ADJOURNMENT : 11:44 P.M. The meeting was adjourned at 11:44 p.m. on August 12, 2024. The next regular meeting of the City Council is scheduled to be held on Mon day, August 26, 2024 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ 25 MINUTES – CITY COUNCIL MEETING Monday, August 12, 2024 Page 5 Christian Horvath, City Clerk Approved, ____________________________________ Leah Mirsch, Mayor 26 MINUTES – CITY COUNCIL MEETING Tues day, August 20, 2024 Page 1 Minutes Rolling Hills City Council Tuesday, August 20, 2024 Special Meeting 7:30 a.m. 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:30 a.m. Mayor Pro Tem Pieper presiding. 2. ROLL CALL Councilmembers Present: Black, Dieringer, Mayor Pro Tem Pieper Councilmembers Absent: Wilson, Mayor Mirsch Staff Present: Karina Bañales, City Manager Christian Horvath, City Clerk / Executive Assistant to the City Manager Pat Donegan, City Attorney 3. PLEDGE OF ALLEGIANCE – Councilmember Dieringer 4. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE Councilmember Wilson arrived at 7:30 a.m. 5. PUBLI C COMMENT ON NON-AGENDA ITEMS – NONE 6. CONSENT CALENDAR 6.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL SPECIAL MEETING OF AUGUST 20, 2024 Motion by Councilmember Black, seconded by Councilmember Dieringer to approve the Consent Calendar. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Mayor Pro Tem Pieper NOES: None ABSENT: Mayor Mirsch 7. NEW BUSINESS 7.A. ADOPT RESOLUTION NO. 1377 PROVIDING FOR THE APPOINTMENT OF BEA DIERINGER AND JEFF PIEPER TO THE OFFICES OF THE CITY OF ROLLING HILLS THAT WERE TO BE ELECTED ON TUESDAY, NOVEMBER 5, 2024 Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Motion by Councilmember Black, seconded by Councilmember Wilson to Adopt Resolution No. 1377 providing for the appointment of Bea Dieringer and Jeff Pieper to the offices of the City of Rolling Hills that were to be elected on November 5, 2024 and canceling the election. Motion carried unanimously with the following vote: AYES: Wilson, Black, Dieringer, Mayor Pro Tem Pieper 27 MINUTES – CITY COUNCIL MEETING Tues day, August 20, 2024 Page 2 NOES: None ABSENT: Mayor Mirsch 8. MATTERS FROM THE CITY COUNCIL – NONE 9. MATTERS FROM STAFF – NONE 10. ADJOURNMENT : 7:32 A.M. The meeting was adjourned at 7:32 a.m. on August 20, 2024. The next regular meeting of the City Council is scheduled to be held on Mon day, August 26, 2024 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk Approved, ____________________________________ Leah Mirsch, Mayor 28 Agenda Item No.: 8.D Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: PAYMENT OF BILLS DATE:August 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_AGN_240826_CC_PaymentOfBills_E.pdf 29 30 31 Agenda Item No.: 8.E Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR JULY 2024 DATE:August 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: VC_REP_240820_July_TonnageReport.pdf VC_REP_240820_July_C&D Report.pdf VC_REP_240820_July_CallLog_Redacted.pdf VC_REP_240822_July_City_ComplaintsList_Redacted.pdf 32 Year 2024 Franchise Y/N Y Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 79.86 79.86 - 100.00% Trash 247.10 - 247.10 0.00% 1 Total 326.96 79.86 247.10 24.43% 2 Greenwaste 51.72 51.72 - 100.00% Trash 198.13 - 198.13 0.00% 2 Total 249.85 51.72 198.13 20.70% 3 Greenwaste 53.42 53.42 - 100.00% Trash 199.60 - 199.60 0.00% 3 Total 253.02 53.42 199.60 21.11% 4 Greenwaste 116.50 116.50 - 100.00% Trash 183.05 - 183.05 0.00% Trash - Free Residential Roll Off Bin 3.76 - 3.76 0.00% 4 Total 303.31 116.50 186.81 38.41% 5 Greenwaste 101.62 101.62 - 100.00% Trash 180.98 - 180.98 0.00% 5 Total 282.60 101.62 180.98 35.96% 6 Greenwaste 83.11 83.11 - 100.00% Trash 195.05 - 195.05 0.00% Trash - Free Residential Roll Off Bin 1.10 - 1.10 0.00% Greenwaste - Free Residential Roll Off Bin 2.30 2.30 - 100.00% 6 Total 281.56 85.41 196.15 30.33% 7 Greenwaste 67.20 67.20 - 100.00% Trash 238.54 - 238.54 0.00% Greenwaste - Free Residential Roll Off Bin 5.32 5.32 - 100.00% 7 Total 311.06 72.52 238.54 23.31% Grand Total 2,008.36 561.05 1,447.31 27.94% CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE 2024 Page 1 of 2 33 Year 2024 Franchise Y/N N Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 19.61 19.61 - 100.00% Recycle 0.27 0.04 0.23 15.00% Trash 59.97 - 59.97 0.00% Organics 0.16 0.10 0.06 61.71% C&D 4.27 3.43 0.84 80.24% 1 Total 84.29 23.18 61.11 27.50% 2 Greenwaste 16.94 16.94 - 100.00% Recycle 0.29 0.11 0.18 37.67% Trash 57.05 - 57.05 0.00% C&D 11.29 9.05 2.25 80.10% 2 Total 85.57 26.09 59.47 30.50% 3 Greenwaste 6.42 6.42 - 100.00% Recycle 0.22 0.08 0.13 38.48% Trash 35.05 - 35.05 0.00% 3 Total 41.69 6.50 35.19 15.60% 4 Greenwaste 11.07 11.07 - 100.00% Recycle 0.27 0.11 0.16 40.00% Trash 46.40 - 46.40 0.00% 4 Total 57.74 11.18 46.56 19.36% 5 Recycle 0.27 0.09 0.19 31.77% Trash 70.08 - 70.08 0.00% Organics 0.17 0.12 0.05 70.73% C&D 11.15 8.95 2.20 80.24% 5 Total 81.68 9.16 72.52 11.21% 6 Greenwaste 11.95 11.95 - 100.00% Recycle 0.21 0.07 0.13 36.18% Trash 45.24 - 45.24 0.00% Organics 0.16 0.12 0.04 73.76% 6 Total 57.56 12.14 45.42 21.09% 7 Greenwaste 8.71 8.71 - 100.00% Recycle 0.24 0.07 0.16 30.41% Trash 52.51 - 52.51 0.00% Organics 0.14 0.10 0.04 70.71% 7 Total 61.59 8.88 52.71 14.42% Grand Total 470.11 97.13 372.99 20.66% CITY OF ROLLING HILLS NON-FRANCHISE 2024 Page 2 of 2 34 Republic Services City of Rolling Hills C&D Report Reporting Period July-24 Disposal Site Material Loads Taken Tons Collected No C&D to Report Summary Row Labels Sum of Tons Collected (blank) Grand Total Page 1 of 1 35 Republic Services Call Log Report City:Rolling Hills Year 2024 Month/Quarter 7 Summary of Calls by Type Final Call Final Call Type Sub-Type Total 2.Complaint Escalation 39 Complaint 1 2.Complaint Total 40 3.Missed Pick Up Missed Trash - Residential 49 Missed Yard Waste - Residential 29 Missed Bulk Service 2 Missed Recycle - Residential 11 3.Missed Pick Up Total 91 Grand Total 131 Pg 1 of 28 36 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Complaint 20240716-197496456 7/16/2024 16:50 (blank)Cesar Verdugo Pam Tansavatdi called to report an issue. cx upset due to have not been service for the last 2 service days in a row, resolve asap. . (blank)RESI 9020003079 1 RESIDENT 24 OUTRIDER RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240703-196618760 7/3/2024 7:58 7/11/2024 14:02 Juan Pablo Casas Castro David Cochran called to report an issue. COMPLAINT ABOUT THE MISSED PICK UP AND WANTS TO HAVE THE REGULARSEVICE ON TIME. The customer will be contacted to check on service.CK 071124 2:02 MST RESI 9020003361 1 DAVID COCHRAN 7 ROUNDUP RD ROLLING HILLS CA ( 2.Complaint Escalation 20240703-196632959 7/3/2024 9:22 7/25/2024 9:48 Sharon Hill Sam Zeim called to report an issue. Mr. Zeim had a video experience were he has experienced a YW pick up that he states he has a video of the driver kicking bags andcursing with his children in his house and he is posting th is on social me Already have address the incident RESI 9020003303 1 CURRENT RESIDENT 17 CHUCKWAGON RD ROLLING HILLS CA 2.Complaint Escalation 20240706-196796745 7/6/2024 9:34 7/10/2024 13:53 Lashonda Dorn Lawrence bellagamba called to report an issue. cx says that driver isn't servicing that cart weekly , cx was missed for both days this week . can we please ensure service weekly . this issue happens with YW as well. . The customer was contacted to verify service no answer will CB ,CK 070924 9:39 MST,2ND CB no answer CK 071024 1:52 MST RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 2.Complaint Escalation 20240712-197228443 7/12/2024 8:27 7/24/2024 10:55 Pedro Barrera Adrian Barnyard called to report an issue. The customer is upset because her trash has not been serviced for the last 4 pickups. She has no issue with the recycling or YW. Her service is listed as back door service but the driver isn't gett closed duplicate RESI 9020003063 1 CURRENT RESIDENT 19 BOWIE RD ROLLING HILLS CA (000) 000-0000 Pg 2 of 28 37 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Escalation 20240712-197244232 7/12/2024 10:10 7/12/2024 13:40 Yanko de Jesus Lara Bermudez Edith Edith called to report an issue. Cx hasinformed has not received service since 7/05 , requested to be reach at Phone # on route for monday..mb RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240712-197252684 7/12/2024 11:07 7/19/2024 12:28 Kim Leyendeck er Lawrence bellagamba called to report an issue. Trash was not serviced today. Neighbors were. This is doorservice. Driver left area without pick up and needs driver to return today. This customer was missed all last week. Cannot wait until completed..ms RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 2.Complaint Escalation 20240715-197329662 7/15/2024 8:51 7/30/2024 13:19 Pedro Barrera Edith Cone called to report an issue. The customer stated that none of her containers have been serviced since July 1st. Her carts have been at the curbside since. She wants them all emptied by the end of the day today. Can we please swing service completed..ms RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240715-197351686 7/15/2024 10:52 7/30/2024 13:19 amy schmidt Yanela River called to report an issue. The customer states she has not had service in 3 weeks, for all assets: Solid waste, Recycling, Yard waste. She has been calling the city to report the missed pickups. None has been reported on our en service completed..ms RESI 9020003498 1 CURRENT RESIDENT 63 CREST RD E ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240716-197465459 7/16/2024 12:02 8/2/2024 14:13 Tiffany Chambers Lawrence bellagamba called to report an issue. Customer has had continuous missed pickups and would like it fixed please call customer. already 2 pending notes for the sup..mb RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA Pg 3 of 28 38 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Escalation 20240719-197725730 7/19/2024 14:36 (blank)Rechelle Bradford Nancy black ( called to report an issue. on going issue with the service the cust has 10 days worth of trash. the container is in a shed and that is where its always been service . pls resolve asap . (blank)RESI 9020003351 1 CURRENT RESIDENT 39 CHUCKWAGON RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240723-197868834 7/23/2024 8:27 (blank)Cesar Verdugo Nancy black ( called to report an issue. cx upset due to still not getting service as she should, resolve asap.. trash is in the shed attached to the house. (blank)RESI 9020003351 1 CURRENT RESIDENT 39 CHUCKWAGON RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240723-197874864 7/23/2024 9:02 (blank)Brooke Webb Sam Zeim called to report an issue. The customer stated that he spoke w/ ops mrg Tanasha who advised him that he would receive a courtesy yw container but he had not yet received it. Can we please have someone reach out to the customer? He (blank)RESI 9020003303 1 CURRENT RESIDENT 17 CHUCKWAGON RD ROLLING HILLS CA 2.Complaint Escalation 20240723-197901146 7/23/2024 11:40 (blank)Tiffany Chambers Amy josefek ( called to report an issue. customer calle din with request cust stated that she has two driveways and would like for us to pickup yw at the east field driveway this is a corner prop its also mark as 2 chuckwagon as well . pls ca (blank)RESI 9020003273 1 CURRENT RESIDENT 2 CHUCKWAGON RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240723-197910823 7/23/2024 12:40 (blank)Kathleen Sironel Larry Bellagamba . Customer is very upset and has been missed the last 3 weeks and this is regular service day today and still no resolution. He has had a lot of escalations and missed pickups scheduled on his account. Are we able to ensure .RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA Pg 4 of 28 39 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Escalation 20240724-197976423 7/24/2024 9:48 (blank)Tiana Woods Kimberly Stone called to report an issue. client advised me of ongoing issue with yw mpu - is calling back in to confirm pick up asap container is full and others in the area were not picked up as well . (blank)RESI 9020003692 1 CURRENT RESIDENT 9 JOHNS CANYON RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240724-197987159 7/24/2024 10:59 (blank)Judeana Patton Adrian Barnyard called to report an issue. DO NOT CLOSE THIS SERVICE RECORDING The customer reported the trash service was missed on 7/25. She states the service is missed frequently & she now has an issue with ants. Can a driver service th (blank)RESI 9020003063 1 CURRENT RESIDENT 19 BOWIE RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240725-198055093 7/25/2024 8:40 8/1/2024 15:46 Joe Tucker dara cafiero called to report an issue. cx needs trash picked up asap she was scheduled yesterday for a pick up and is wondering why she was missed twice plz pick upasap. service completed ..ms service completed ..ms RESI 9020003105 1 RESIDENT 10 PACKSADDLE RD W ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240725-198085762 7/25/2024 12:04 8/1/2024 15:46 Tiana Woods Edith Cone called to report an issue. client advised me of ongoing mpu with all containers - needs pick asap if possible . Advised me one service this month service completed ..ms service completed ..ms RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240725-198111000 7/25/2024 16:21 (blank) Arnulfo Contreras Miranda nina turpangen called to report an issue. trash was missed again today . (blank)RESI 9020003147 1 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS CA ( Pg 5 of 28 40 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Escalation 20240726-198136499 7/26/2024 8:23 (blank)Rechelle Bradford STEVEN WINESTEIN called to report an issue. DRVR TOLD THE CUST THAT HE WOULD COME BACK TO TAKE THE Unlimited personal containers, weighing no more than 60 lbs ON 7/25 PLEASE COMPLETE AND RESOLVE THIS ISSUE .. (blank)RESI 9020003006 1 RESIDENT 17 MIDDLERIDGE LN S ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240726-198137970 7/26/2024 8:33 (blank) Ivonne Alicia Garci Santos nina turpangen called to report an issue. Customer haven't received the service for yard waste. (blank)RESI 9020003147 1 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS CA 2.Complaint Escalation 20240726-198141317 7/26/2024 8:54 (blank)Tiana Woods fakelastname ( called to report an issue. client advised me she has not been serviced in the las two weeks and needs pick up asap as containers are full. (blank)RESI 9020003016 1 RESIDENT 3 MORGAN LN ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240726-198143841 7/26/2024 9:10 (blank)BOBBIE GONZALES TERESA LIU called to report an issue. CUST STATES TRASH HAS NOT BEEN PU IN 2 WEEKS SHE IS SUPPOSE TOP BE PU TUESDAYS AND FRIDAY PLEASE FIX THE CALENDAR . (blank)RESI 9020003531 1 CURRENT RESIDENT 39 CREST RD W ROLLING HILLS CA 2.Complaint Escalation 20240726-198145818 7/26/2024 9:23 (blank)Khy Johnson DO NOT CLOSE SERVICE RECORDINGS ( Deborah and Patricia states that they have not been serviced on 7/16/24 as of last week and 7/23/24 this week. I see that the residents in the area are serviced twice a week on Tuesday & Friday. Their account (blank)RESI 9020003094 1 RESIDENT 3 PACKSADDLE RD W ROLLING HILLS CA Pg 6 of 28 41 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Escalation 20240726-198192790 7/26/2024 16:38 (blank) Ana Camila Ibarra Moreno Larry Bellagamba called to report an issue. the cx has not received the service for the YW. .RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 2.Complaint Escalation 20240726-198192863 7/26/2024 16:40 (blank) Ana Camila Ibarra Moreno Larry Bellagamba called to report an issue. the cx report that he is not receiving his trash service . .RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 2.Complaint Escalation 20240729-198241376 7/29/2024 9:31 (blank) Perla Veronica Iriarte Serrano christine douglas called to report an issue. both yard waste and garbage have not been serviced needs to get resolved asap. (blank)RESI 9020003016 1 RESIDENT 3 MORGAN LN ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240729-198257524 7/29/2024 11:02 (blank) Perla Veronica Iriarte Serrano nina turpangen called to report an issue. cx still needs service asap. (blank)RESI 9020003147 1 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS CA 2.Complaint Escalation 20240730-198326679 7/30/2024 7:49 7/31/2024 13:25 Raven Brazil Wendy Russell called to report an issue. The customer called in regarding all services, the customer hasn't received service any last week and saw a driver yesterday07/29/24 on camera and only service two bags , its no prior notes of why cu .RESI 9020003438 1 RESIDENT 9 UPPER BLACKWATER CYN RD ROLLING HILLS CA Pg 7 of 28 42 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Escalation 20240730-198330509 7/30/2024 8:13 7/31/2024 13:26 Oscar Daniel Valdez Valenzuela TERESA LIU called to report an issue. cx is still expecting last weeks MPU to be serviced and has extra trash.. on schedule for 8/2/24.ms .RESI 9020003531 1 CURRENT RESIDENT 39 CREST RD W ROLLING HILLS CA 2.Complaint Escalation 20240730-198367175 7/30/2024 11:44 7/31/2024 13:27 Tiana Charles Laurence Bellagamba called to report an issue. cx is upset with his yw not being serviced frequently and wants to speak to a supervisor about it please call cx. . on schedule for 8/2/24 .RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 2.Complaint Escalation 20240730-198398719 7/30/2024 15:34 8/1/2024 13:43 Tiana Woods Michael Nash called to report an issue. client called in regarding mpu that has been ongoing and needs taken care of as scheduled for today . REF:20240731-198497767 CK 080124 1:43 MST RESI 9020003731 1 PAUL MITCHELL 70 PORTUGUESE BEND RD ROLLING HILLS CA 2.Complaint Escalation 20240730-198402577 7/30/2024 16:46 (blank)BOBBIE GONZALES Wendy Russell called to report an issue. cust states she received missed call from Ops kimerely about our drivers leaving trash on her driveway . (blank)RESI 9020003438 1 RESIDENT 9 UPPER BLACKWATER CYN RD ROLLING HILLS CA 2.Complaint Escalation 20240731-198436414 7/31/2024 8:49 (blank) Bianca Gil Bustamant e Mrs Liu called to report an issue. We keep escalating and cx is very upset bc we keep rescheduling and cases appears as completed, please service, its been 2 weeks . (blank)RESI 9020003531 1 CURRENT RESIDENT 39 CREST RD W ROLLING HILLS CA Pg 8 of 28 43 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Escalation 20240731-198451762 7/31/2024 10:24 (blank)Tiffany Chambers Whitney Paulin called to report an issue. customers YW and SW has been missed for the past 2 weeks please call. (blank)RESI 9020003643 1 CURRENT RESIDENT 10 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240731-198458777 7/31/2024 11:07 8/2/2024 10:07 Josie Nunez Melissa Mcnab called to report an issue. Cust was a MPU last week, and a MPU this week for all her bins. Says this is concerning, and would like a driver out today is possible. Cust would like a call back. oute(s) Rolling Hills Routes is/are running delayed until August 5 behind. All customers will be serviced no later than 8/5/2024 RESI 9020003290 1 RESIDENT 11 QUAIL RIDGE RD S ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240731-198485724 7/31/2024 14:00 (blank)Josie Nunez Nina Riddler ( called to report an issue. Cust would like a call from a sup regarding about missed pickup on trash and yw bin. Says trash is overflowing from MPU this week. Also is req someone to pick up the trash that is on the ground from t (blank)RESI 9020003498 1 CURRENT RESIDENT 63 CREST RD E ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240731-198494530 7/31/2024 15:33 (blank) KAREN BENESCH- TULLIS Hamik Mukelyan ( - called to report an issue. This Customer is calling in at least once a month for missed pickups. Last week both his Trash and Yard Waste were missed and not recovered. . (blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20240731-198497767 7/31/2024 16:24 8/2/2024 10:26 Kevin Noe Corrales Michael Nash ( called to report an issue. Cx didn't get any services for the last 2 weeks and some of his neighbors can we please send a driver ASAP . Mpu is set for 080224, will confirm with customer. CK 080124 1:38 MST. Customer was called will CB to verify. Customer was update with delay advised Ops in process of recovery ETA till 080524. CK 080224 10:26 MST RESI 9020003731 1 PAUL MITCHELL 70 PORTUGUESE BEND RD ROLLING HILLS CA Pg 9 of 28 44 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Bulk Service 20240703-196638923 7/3/2024 9:58 7/6/2024 22:24 Lucia Vandecruz e (blank)(blank)RESI 9020003688 1 CURRENT RESIDENT 5 JOHNS CANYON RD ROLLING HILLS CA ( 3.Missed Pick Up Missed Bulk Service 20240727-198197354 7/27/2024 10:13 7/31/2024 22:49 Ruby Hinkson (blank)(blank)RESI 9020003643 1 CURRENT RESIDENT 10 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Recycle - Residential 20240701-196406297 7/1/2024 7:39 7/3/2024 22:48 David Ruiz Ortega (blank)(blank)RESI 9020003161 1 CURRENT RESIDENT 7 CABALLEROS RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Recycle - Residential 20240702-196587038 7/2/2024 14:52 7/5/2024 22:40 Karyme Lira Garcia (blank)(blank)RESI 9020003634 1 CURRENT RESIDENT 1 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Recycle - Residential 20240702-196593602 7/2/2024 16:32 7/6/2024 22:24 Claudia Karina Torres Alcantar (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA Pg 10 of 28 45 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Recycle - Residential 20240710-197106747 7/10/2024 15:29 7/12/2024 22:37 Tiana Charles (blank)(blank)RESI 9020003094 1 RESIDENT 3 PACKSADDLE RD W ROLLING HILLS CA ( - 3.Missed Pick Up Missed Recycle - Residential 20240715-197328389 7/15/2024 8:44 7/17/2024 22:45 Pedro Barrera (blank)(blank)RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Recycle - Residential 20240724-198008722 7/24/2024 13:15 7/26/2024 22:52 Cathy Rios (blank)(blank)RESI 9020003015 1 MICHAEL GRAY 2 MORGAN LN ROLLING HILLS CA 3.Missed Pick Up Missed Recycle - Residential 20240725-198085500 7/25/2024 12:02 7/30/2024 22:45 Tiana Woods (blank)(blank)RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Recycle - Residential 20240726-198155142 7/26/2024 10:28 7/26/2024 10:31 Heriberto Miranda Torres (blank)(blank)RESI 9020003087 1 RESIDENT 5 PACKSADDLE RD E ROLLING HILLS CA (000) 000-0000 Pg 11 of 28 46 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Recycle - Residential 20240727-198197374 7/27/2024 10:15 7/31/2024 22:49 Ruby Hinkson (blank)(blank)RESI 9020003643 1 CURRENT RESIDENT 10 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Recycle - Residential 20240730-198326383 7/30/2024 7:47 7/31/2024 22:49 Raven Brazil (blank)(blank)RESI 9020003438 1 RESIDENT 9 UPPER BLACKWATER CYN RD ROLLING HILLS CA 3.Missed Pick Up Missed Recycle - Residential 20240731-198458488 7/31/2024 11:05 8/2/2024 22:43 Josie Nunez (blank)(blank)RESI 9020003290 1 RESIDENT 11 QUAIL RIDGE RD S ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240702-196586410 7/2/2024 14:46 7/5/2024 22:40 Karyme Lira Garcia (blank)(blank)RESI 9020003634 1 CURRENT RESIDENT 1 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240702-196593673 7/2/2024 16:34 7/6/2024 22:24 Claudia Karina Torres Alcantar (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA Pg 12 of 28 47 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240705-196786013 7/5/2024 15:35 7/8/2024 22:33 Juan Pablo Corrales Ortiz (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 3.Missed Pick Up Missed Trash - Residential 20240708-196905366 7/8/2024 15:33 7/10/2024 22:44 Francisco Alberto Molina Carrillo (blank)(blank)RESI 9020003634 1 CURRENT RESIDENT 1 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240710-197106703 7/10/2024 15:29 7/12/2024 22:37 Tiana Charles (blank)(blank)RESI 9020003094 1 RESIDENT 3 PACKSADDLE RD W ROLLING HILLS CA ( - 3.Missed Pick Up Missed Trash - Residential 20240712-197227169 7/12/2024 8:18 7/16/2024 22:41 Ramses Galaz Alvarado (blank)(blank)RESI 9020003063 1 CURRENT RESIDENT 19 BOWIE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240712-197233036 7/12/2024 8:56 7/17/2024 22:45 Josie Nunez (blank)(blank)RESI 9020003085 1 IVY WANG 3 PACKSADDLE RD E ROLLING HILLS CA Pg 13 of 28 48 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240712-197252303 7/12/2024 11:04 7/16/2024 22:41 Kim Leyendeck er (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 3.Missed Pick Up Missed Trash - Residential 20240715-197327513 7/15/2024 8:40 7/17/2024 22:45 Erubiel Garcia Ortiz (blank)(blank)RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240715-197339054 7/15/2024 9:42 7/17/2024 22:45 Armenta Robles Ashley (blank)(blank)RESI 9020003347 1 RESIDENT 11 ROADRUNNER RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240715-197358157 7/15/2024 11:30 7/17/2024 22:45 Maria Guadalupe Neyoy Ortega (blank)(blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240716-197465310 7/16/2024 12:01 7/17/2024 22:45 Tiffany Chambers (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA Pg 14 of 28 49 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240716-197496402 7/16/2024 16:49 7/19/2024 23:05 Cesar Verdugo (blank)(blank)RESI 9020003079 1 RESIDENT 24 OUTRIDER RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240717-197528727 7/17/2024 9:24 7/19/2024 23:05 Stephanie Brown (blank)(blank)RESI 9020003366 1 RESIDENT 3 RUNNING BRAND RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240719-197725641 7/19/2024 14:35 7/23/2024 22:40 Rechelle Bradford (blank)(blank)RESI 9020003351 1 CURRENT RESIDENT 39 CHUCKWAGON RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240722-197810966 7/22/2024 12:45 7/24/2024 22:43 Miguel Angel Medina Araujo (blank)(blank)RESI 9020003371 1 RESIDENT 6 SADDLEBACK RD ROLLING HILLS CA (blank) 3.Missed Pick Up Missed Trash - Residential 20240722-197834274 7/22/2024 15:36 (blank)Rechelle Bradford (blank)(blank)RESI 9020002997 1 RESIDENT 2 MIDDLERIDGE LN S ROLLING HILLS CA (000) 000-0000 Pg 15 of 28 50 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240723-197882416 7/23/2024 9:46 (blank)Tiana Charles (blank)(blank)RESI 9020003524 1 CURRENT RESIDENT 25 CREST RD W ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240723-197927358 7/23/2024 14:48 (blank)Cheryl Fortson (blank)(blank)RESI 9020003105 1 RESIDENT 10 PACKSADDLE RD W ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240724-197960578 7/24/2024 8:12 7/26/2024 22:52 Tiana Charles (blank)(blank)RESI 9020003057 1 CURRENT RESIDENT 17 BOWIE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240724-197980942 7/24/2024 10:17 7/26/2024 22:52 Andmar Alexis Barreras Murrieta (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 3.Missed Pick Up Missed Trash - Residential 20240724-197985327 7/24/2024 10:46 7/26/2024 22:52 Diana Elizabeth Bernal Vazquez (blank)(blank)RESI 9020003063 1 CURRENT RESIDENT 19 BOWIE RD ROLLING HILLS CA (000) 000-0000 Pg 16 of 28 51 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240724-197992710 7/24/2024 11:35 7/26/2024 22:52 Tiana Charles (blank)(blank)RESI 9020003147 1 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS CA ( 3.Missed Pick Up Missed Trash - Residential 20240724-197993395 7/24/2024 11:39 7/26/2024 22:52 Oralia Soliz (blank)(blank)RESI 9020003671 1 CURRENT RESIDENT 1 HACKAMORE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240724-198008596 7/24/2024 13:14 7/26/2024 22:52 Cathy Rios (blank)(blank)RESI 9020003015 1 MICHAEL GRAY 2 MORGAN LN ROLLING HILLS CA 3.Missed Pick Up Missed Trash - Residential 20240724-198019777 7/24/2024 14:51 7/26/2024 22:52 Alejandro Larrazola Tapia (blank)(blank)RESI 9020003427 1 RESIDENT 14 SOUTHFIELD DR ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240725-198058332 7/25/2024 9:01 7/30/2024 22:45 Fernando Ibarra Duran (blank)(blank)RESI 9020003128 1 ROMAN HICKS 2958 PALOS VERDES DR N ROLLING HILLS ESTATES CA Pg 17 of 28 52 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240725-198085423 7/25/2024 12:02 7/30/2024 22:45 Tiana Woods (blank)(blank)RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240726-198143469 7/26/2024 9:07 7/30/2024 22:45 BOBBIE GONZALES (blank)(blank)RESI 9020003531 1 CURRENT RESIDENT 39 CREST RD W ROLLING HILLS CA ( 3.Missed Pick Up Missed Trash - Residential 20240726-198173730 7/26/2024 12:41 7/30/2024 22:45 Emanuel Juvera Estrada (blank)(blank)RESI 9020003580 1 CURRENT RESIDENT 40 EASTFIELD DR ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240726-198187347 7/26/2024 14:46 7/30/2024 22:45 Joe Tucker (blank)(blank)RESI 9020003060 1 CURRENT RESIDENT 18 BOWIE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240726-198188176 7/26/2024 14:59 7/30/2024 22:45 Juan Romero Jimenez (blank)(blank)RESI 9020003466 1 CURRENT RESIDENT 15 CINCHRING RD ROLLING HILLS CA (000) 000-0000 Pg 18 of 28 53 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240726-198193418 7/26/2024 16:58 7/31/2024 22:49 Ivonne Alicia Garci Santos (blank)(blank)RESI 9020003731 1 PAUL MITCHELL 70 PORTUGUESE BEND RD ROLLING HILLS CA ( - 3.Missed Pick Up Missed Trash - Residential 20240729-198240555 7/29/2024 9:26 7/31/2024 22:49 Tiana Woods (blank)(blank)RESI 9020003332 1 CURRENT RESIDENT 31 CHUCKWAGON RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240729-198241092 7/29/2024 9:29 7/31/2024 22:49 Perla Veronica Iriarte Serrano (blank)(blank)RESI 9020003016 1 RESIDENT 3 MORGAN LN ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240729-198250343 7/29/2024 10:21 7/31/2024 22:49 Heriberto Miranda Torres (blank)(blank)RESI 9020003471 1 CURRENT RESIDENT 22 CINCHRING RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240729-198257893 7/29/2024 11:04 7/31/2024 22:49 Perla Veronica Iriarte Serrano (blank)(blank)RESI 9020003147 1 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS CA Pg 19 of 28 54 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240729-198265542 7/29/2024 11:48 7/31/2024 22:49 Jesus Manuel Rodriguez Franco (blank)(blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240730-198326256 7/30/2024 7:46 7/31/2024 22:49 Raven Brazil (blank)(blank)RESI 9020003438 1 RESIDENT 9 UPPER BLACKWATER CYN RD ROLLING HILLS CA 3.Missed Pick Up Missed Trash - Residential 20240730-198338590 7/30/2024 8:58 7/31/2024 22:49 Darlene Virgen (blank)(blank)RESI 9020002996 1 LINDA GIGLIANO 1 MIDDLERIDGE LN S ROLLING HILLS CA ( - 3.Missed Pick Up Missed Trash - Residential 20240730-198357932 7/30/2024 10:50 7/31/2024 22:49 Darlene Virgen (blank)(blank)RESI 9020002995 1 RESIDENT 23 MIDDLERIDGE LN N ROLLING HILLS CA ( - 3.Missed Pick Up Missed Trash - Residential 20240730-198399376 7/30/2024 15:44 7/31/2024 22:49 Ruby Hinkson (blank)(blank)RESI 9020003731 1 PAUL MITCHELL 70 PORTUGUESE BEND RD ROLLING HILLS CA ( - Pg 20 of 28 55 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240730-198402358 7/30/2024 16:41 8/2/2024 22:43 Josie Nunez (blank)(blank)RESI 9020003210 1 NORMAN LA CAZE 24 PORTUGUESE BEND RD ROLLING HILLS CA ( - 3.Missed Pick Up Missed Trash - Residential 20240731-198435405 7/31/2024 8:42 8/2/2024 22:43 Cheryl Fortson (blank)(blank)RESI 9020003603 1 CURRENT RESIDENT 65 EASTFIELD DR ROLLING HILLS CA ( - 3.Missed Pick Up Missed Trash - Residential 20240731-198451563 7/31/2024 10:22 8/2/2024 22:43 Tiffany Chambers (blank)(blank)RESI 9020003643 1 CURRENT RESIDENT 10 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240731-198458418 7/31/2024 11:04 8/2/2024 22:43 Josie Nunez (blank)(blank)RESI 9020003290 1 RESIDENT 11 QUAIL RIDGE RD S ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240731-198485229 7/31/2024 13:57 8/2/2024 22:43 Josie Nunez (blank)(blank)RESI 9020003498 1 CURRENT RESIDENT 63 CREST RD E ROLLING HILLS CA (000) 000-0000 Pg 21 of 28 56 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20240731-198494079 7/31/2024 15:26 8/2/2024 22:43 KAREN BENESCH- TULLIS (blank)(blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20240731-198497698 7/31/2024 16:23 (blank)Kevin Noe Corrales (blank)(blank)RESI 9020003731 1 PAUL MITCHELL 70 PORTUGUESE BEND RD ROLLING HILLS CA ( - 3.Missed Pick Up Missed Yard Waste - Residential 20240701-196406404 7/1/2024 7:40 7/3/2024 22:48 David Ruiz Ortega (blank)(blank)RESI 9020003161 1 CURRENT RESIDENT 7 CABALLEROS RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240702-196593646 7/2/2024 16:33 7/6/2024 22:24 Claudia Karina Torres Alcantar (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20240705-196786048 7/5/2024 15:36 7/8/2024 22:33 Juan Pablo Corrales Ortiz (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA Pg 22 of 28 57 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Yard Waste - Residential 20240710-197106789 7/10/2024 15:30 7/12/2024 22:37 Tiana Charles (blank)(blank)RESI 9020003094 1 RESIDENT 3 PACKSADDLE RD W ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20240712-197232891 7/12/2024 8:55 7/16/2024 22:41 Josie Nunez (blank)(blank)RESI 9020003085 1 IVY WANG 3 PACKSADDLE RD E ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20240712-197251408 7/12/2024 10:58 7/16/2024 22:41 Juan Pablo Corrales Ortiz (blank)(blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240713-197293457 7/13/2024 10:58 7/17/2024 22:45 Miesha Virgil (blank)(blank)RESI 9020003531 1 CURRENT RESIDENT 39 CREST RD W ROLLING HILLS CA ( - 3.Missed Pick Up Missed Yard Waste - Residential 20240715-197328518 7/15/2024 8:45 7/17/2024 22:45 Pedro Barrera (blank)(blank)RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 Pg 23 of 28 58 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Yard Waste - Residential 20240715-197339228 7/15/2024 9:43 7/17/2024 22:45 Armenta Robles Ashley (blank)(blank)RESI 9020003347 1 RESIDENT 11 ROADRUNNER RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240715-197358046 7/15/2024 11:30 7/17/2024 22:45 Maria Guadalupe Neyoy Ortega (blank)(blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240719-197689593 7/19/2024 8:15 7/23/2024 22:40 Tiana Charles (blank)(blank)RESI 9020003711 1 TRACY HOLMES 10 WILLIAMSBURG LN ROLLING HILLS CA ( - 3.Missed Pick Up Missed Yard Waste - Residential 20240723-197923799 7/23/2024 14:12 (blank) Rodrigo Emmanuel Soto (blank)(blank)RESI 9020003692 1 CURRENT RESIDENT 9 JOHNS CANYON RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240723-197928058 7/23/2024 14:57 (blank)Cheryl Fortson (blank)(blank)RESI 9020003105 1 RESIDENT 10 PACKSADDLE RD W ROLLING HILLS CA (000) 000-0000 Pg 24 of 28 59 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Yard Waste - Residential 20240724-197981216 7/24/2024 10:19 7/26/2024 22:52 Andmar Alexis Barreras Murrieta (blank)(blank)RESI 9020003632 1 LARRY JULIE BELLAGAMBA 3 FLYING MANE RD ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20240724-197992571 7/24/2024 11:34 7/26/2024 22:52 Tiana Charles (blank)(blank)RESI 9020003147 1 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20240724-198008871 7/24/2024 13:16 7/26/2024 22:52 Cathy Rios (blank)(blank)RESI 9020003015 1 MICHAEL GRAY 2 MORGAN LN ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20240725-198085577 7/25/2024 12:03 7/30/2024 22:45 Tiana Woods (blank)(blank)RESI 9020003628 1 CURRENT RESIDENT 4 EUCALYPTUS LN ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240726-198155329 7/26/2024 10:30 7/26/2024 10:32 Heriberto Miranda Torres (blank)(blank)RESI 9020003087 1 RESIDENT 5 PACKSADDLE RD E ROLLING HILLS CA (000) 000-0000 Pg 25 of 28 60 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Yard Waste - Residential 20240726-198193414 7/26/2024 16:58 7/31/2024 22:49 Ivonne Alicia Garci Santos (blank)(blank)RESI 9020003731 1 PAUL MITCHELL 70 PORTUGUESE BEND RD ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20240727-198197403 7/27/2024 10:19 7/31/2024 22:49 Ruby Hinkson (blank)(blank)RESI 9020003643 1 CURRENT RESIDENT 10 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240729-198258141 7/29/2024 11:05 7/31/2024 22:49 Perla Veronica Iriarte Serrano (blank)(blank)RESI 9020003147 1 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20240729-198265783 7/29/2024 11:49 7/31/2024 22:49 Jesus Manuel Rodriguez Franco (blank)(blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240730-198326523 7/30/2024 7:48 7/31/2024 22:49 Raven Brazil (blank)(blank)RESI 9020003438 1 RESIDENT 9 UPPER BLACKWATER CYN RD ROLLING HILLS CA Pg 26 of 28 61 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Yard Waste - Residential 20240730-198355245 7/30/2024 10:35 7/31/2024 22:49 Joel Alfredo Inzunza (blank)(blank)RESI 9020003016 1 RESIDENT 3 MORGAN LN ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240731-198436935 7/31/2024 8:52 8/2/2024 22:43 Kathleen Sironel (blank)(blank)RESI 9020003016 1 RESIDENT 3 MORGAN LN ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240731-198451657 7/31/2024 10:23 8/2/2024 22:43 Tiffany Chambers (blank)(blank)RESI 9020003643 1 CURRENT RESIDENT 10 FLYING MANE RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240731-198458574 7/31/2024 11:05 8/2/2024 22:43 Josie Nunez (blank)(blank)RESI 9020003290 1 RESIDENT 11 QUAIL RIDGE RD S ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20240731-198485376 7/31/2024 13:58 8/2/2024 22:43 Josie Nunez (blank)(blank)RESI 9020003498 1 CURRENT RESIDENT 63 CREST RD E ROLLING HILLS CA (000) 000-0000 Pg 27 of 28 62 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Yard Waste - Residential 20240731-198494135 7/31/2024 15:27 8/2/2024 22:43 KAREN BENESCH- TULLIS (blank)(blank)RESI 9020002983 1 RESIDENT 3 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 Pg 28 of 28 63 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/1/24 9:13am Missed Trash and Greenwaste pickup For Over a Week 2 Buckboard Lane DK TM 7/2/24 7/1/24 8:59am Missed Greenwaste pickup For 3 Weeks 1 Sagebrush Lane DK TM 7/2/24 7/1/24 1:54pm Missed Trash Pickup For Over a Week 11 Portuguese Bend Rd.DK TM 7/2/24 7/1/24 1:54pm Missed Trash Pickup For Over a Week 13 Georgeff Rd. DK TM 7/2/24 7/1/24 2:23pm Missed Greenwaste for 2 Weeks 42 Eastfield Dr. DK TM 7/2/24 7/1/24 2:35pm Missed Greenwaste for 2 Weeks 59 Eastfield Dr. DK TM 7/2/24 7/1/24 Missed Trash Pickup for a Week 10 portuguese Bend Rd. DK TM 7/2/24 7/1/24 2:51pm Missed Trash Pickup 2724 Palos Verdes Dr. N. DK TM 7/2/24 7/1/24 3:43pm Missed Greenwaste for Over 2 weeks 25 Portuguese Bend Rd. DK TM 7/2/24 7/1/24 4:19pm Missed Trash Pickup 3 Eucalyptus DK TM 7/2/24 7/2/24 9:09am Missed Trash Pickup 9 Georgeff Rd. TM TM 7/2/24 7/2/24 1:17pm Missed Trash Pickup For Over a Week 17 Caballeros Rd. TM TM 7/2/24 7/2/24 1:06pm Missed Greenwaste for Over a Week 9 Reata Lane TM TM 7/2/24 7/2/24 1:06pm Missed Greenwaste for Over a Week 9 Wagon Lane TM TM 7/2/24 7/2/24 1:27pm Missed Trash Pickup 5 Ringbit Rd. W LR TM 7/2/24 7/2/24 1:41pm Missed Trash Pickup 12 Cinchring Rd TM TM 7/2/24 7/2/24 2:57pm Missed Trash Pickup 3 Flying Mane Rd. TM TM 7/2/24 7/2/24 3:32pm Missed Trash Pickup Since Friday 41 Crest Rd. W. TM TM 7/2/24 7/2/24 3:39pm Missed Trash Pickup Since Last Week 37 Crest rd. W. TM TM 7/2/24 7/2/24 4:06pm Missed Trash Pickup Since Last Week 12 Flying Mane Rd. TM TM 7/2/24 7/2/24 Missed Trash Pickup 12 Johns Canyon Rd. DB DB 7/2/24 3:30pm 64 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/3/24 7:48am Missed Trash Pickup Since Last Week 52 Eastfield Dr. TM TM 7/3/24 7:48am Missed Trash Pickup Since Last Week 54 Eastfield Dr. TM TM 7/3/24 8:09am Missed Trash Pickup 7 Roundup Rd. TM TM 7/3/24 8:21am Missed Trash Pickup 17 Caballeros Rd.TM TM 7/3/24 8:21am Missed Trash Pickup 7 Buggywhip Dr. TM TM 7/3/24 8:21am Missed Trash Pickup 77 Crest Rd. E. TM TM 7/3/24 8:25am Missed Trash Pickup 50 Eastfield Dr. TM TM 7/3/24 8:29am Missed Trash Missed 62 Eastfield Dr. TM TM 7/3/24 10:47am Missed Trash Pickup 16 Eastfield Dr. TM TM 7/3/24 11:32am Missed Trash Pickup 14 Outrider Rd. TM TM 7/3/24 11:32am Missed Trash Pickup 19 Caballeros Rd. TM TM 7/3/24 1:05pm Missed Trash Pickup 44 Eastfield Dr. TM TM 7/3/24 1:49pm Missed Trash Pickup 18 Buggywhip Dr. TM TM 7/5/24 7:39am Missed Trash Pickup 16 Eastfield Dr. TM TM 7/5/24 10:31am Missed Trash Pickup 77 Crest Rd. E. TM TM 7/5/24 12:57pm Missed Trash Pickup 0 Pine Tree Lane TM TM 7/5/24 1:25pm Missed Trash Pickup 2954 Palos Verdes Dr. N. TM TM 7/8/24 8:16am Missed Trash Pickup For a Week 16 Eastfield Dr. TM TM 7/8/24 2:29pm Missed Greenwaste Pickup 5 Caballeros Rd. TM TM 7/8/24 4:38pm Missed Trash Pickup 0 Pine Tree Ln.TM TM 7/9/24 1:02pm Missed Green Waste Pickup 11 Wagon Ln. TM TM 7/10/24 5:17am 7/9/24 3:31pm Missed Trash Pickup 18 Buggy Whip Dr.TM TM 7/10/24 5:17am 7/10/24 12:28pm Missed Green Waste Pickup 53 Crest Road East TM TM 7/11/24 8:29am Missed Trash and Green Waste Pickup 32 Eastfield Dr. TM TM 7/11/24 8:47am Missed Trash Pickup 2720 Palos Verdes Dr. N TM TM 7/12/24 1:19pm Missed Greenwaste Pickup for Several Weeks 59 Eastfield Dr. TM TM 65 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/12/24 2:27pm Missed Trash and Greenwaste pickup For Over a Week 63 Crest Rd. E. Tansha Malone TM 7/12/24 2:27pm Missed Trash Pickup For a Week 5 Packsaddle Rd. W. TM TM 7/12/24 4:55pm Missed Greenwaste Pickup For Over a Week 37 Chuckwagon Rd.TM. TM 7/15/24 9:29am Missed Greenwaste Pickup For Over a Week 37 Chuckwagon Rd. TM TM 7/15/24 9:30am Missed Greenwaste and Trash Since Last Tuesday 24 Eastfield Dr. TM TM 7/15/24 9:46am Missed Trash Pickup (Inconsistent Service)55 Crest Rd. E. TM TM 7/15/24 10:18am Continuously Missed Trash 41 Crest Rd. W. TM TM 7/15/24 10:30am Continuously Missed Trash 33 Chuckwagon Rd. TM TM 7/15/24 1:23pm Missed Service Since July 1st 4 Eucalyptus TM TM 7/15/24 2:08pm Missed Trash Pickup For Over a Week Crest Gate Bins TM TM 7/15/24 3:45pm Missed Last 3 Trash Pickups 8 Hackamore Rd. TM TM 7/15/24 4:32pm Missed Trash and Greenwaste 34 Crest Rd. W Tansha Malone TM 7/15/24 4:42pm Missed Trash Pickup 0 Pine Tree Lane TM TM 7/15/24 4:42pm Missed Manure Pickup For Over a Week 13& 15 Buggywhip Dr. TM TM 7/15/24 4:42pm Missed Trash and Greenwaste Pickup 9 Reata Lane TM TM 7/16/24 9:19am Missed Trash Pickup 5 Maverick Lane TM TM 7/16/24 9:19am Missed Trash Pickup 2724 Palos Verdes Dr. N. Tansha Malone TM 7/16/24 10:17 Missed Trash Pickup Since Friday 9 Reata Lane TM TM 7/16/24 11:05am Mised Trash For Last 3 Pickups 9 Buggywhip Dr. TM TM 7/16/24 11:36 AM Missed Trash Pickup 15 Wideloop Rd. TM TM 66 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/16/24 11:44am Missed Trash and Green Waste Since Friday 36 Eastfield Dr. Tansha Malone TM 7/16/24 11:58am Missed Trash and Greenwast Pickup 6 Caballeros TM TM 7/16/24 1:16pm Missed Trash and Greenwaste Pickup 76 Saddleback Rd. TM TM 7/16/24 3:47pm Missed Trash Pickup For 2 Weeks 18 Bowie Rd. TM TM 7/16/24 4:34pm Missed Trash Pickup Since Friday 37 Crest Rd. W. TM TM 7/16/24 4:40pm Missed Last 2 Trash and Greenwaste Pickups 71 Eastfield Dr. TM TM 7/16/24 4:40pm Missed Last 2 Trash and Greenwaste Pickups 18 Bowie Rd. TM TM 7/16/24 5:07pm Trash Bins at Gate are overflowing Crest Gate Bins TM TM 7/16/24 5:07pm Trash and Greenwaste Have Not Been Picked up Since Last Tuesday 31 Eastfield Dr. TM TM 7/17/24 9:40am Missed Trash/ Greenwaste Since Tuesday 14 Outrider Rd. TM TM 7/17/24 12:16pm Missed Trash and Greenwaste Pickup 27 Portuguese Bend Rd. TM TM 7/19/24 Missed Trash Pickup 76 Saddleback Rd. TM TM 7/19/24 Missed Trash Pickup 11 Portuguese Bend Rd. TM TM 7/19/24 Missed Greenwaste Pickup 33 Portuguese Bend Rd.TM TM 7/19/24 Missed Greenwaste Pickup 36 Portuguese Bend Rd. TM TM 7/19/24 Missed Greenwaste Pickup 4&5 Maverick Lane TM TM 7/19/24 Missed Greenwaste Pickup 1 Caballeros Rd. TM TM 7/22/24 Missed Greenwaste Pickup 17 Southfield Dr.Mikayla Smith ddrian Orssten 7/22/24 Missed Trash and Greenwaste Pickup 12 Southfield Dr. Mikayla Smith ddrian Orssten 7/22/24 Missed Trash and Greenwaste Pickup 9 Outrider Mikayla Smith ddrian Orssten 7/22/24 10:59am Missed Trash Pickup 2 Middleridge Lane S. Mikayla Smith ddrian Orssten 67 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/22/24 11:16am Missed Trash and Greenwaste Pickup 13 Johns Canyon Rd. Mikayla Smith ddrian Orssten 7/22/24 11:41am Missed Trash Pickup For Weeks 4 Eucalyptus Lane Mikayla Smith ddrian Orssten 7/22/24 1:08pm Missed Greenwaste Pickup on Friday 19 Southfield Dr. Mikayla Smith ddrian Orssten 7/22/24 1:30pm Missed Trash Pickup All Last Week 33 Portguese Bend Rd. Mikayla Smith ddrian Orssten 7/22/24 2:06pm Missed Trash Pickup 17 Caballeros Mikayla Smith ddrian Orssten 7/22/24 2:47pm Missed Trash Pickup All Last Week 2 Roadrunner Rd. Mikayla Smith ddrian Orssten 7/22/24 2:47pm Missed Trash Pickup All Last Week 76 Saddleback Rd. Mikayla Smith ddrian Orssten 7/22/24 3:34pm Missed Trash Pickup 19 Caballeros Rd. Mikayla Smith ddrian Orssten 7/22/24 4:16pm Missed Trash Pickup 4 Middleridge Lane S.Mikayla Smith ddrian Orssten 7/23/24 8:26am Missed Trash Pickup 26 Middleridge Lane S. TM TM 7/23/24 8:26am Missed Trash Pickup and Greenwaste 4 Georgeff Rd. TM TM 7/23/24 8:26am Missed Trash Pickup 17 Caballeros TM TM 7/23/24 8:46am Missed Trash and Greenwaste Since July 15th 25 Crest Rd. W TM TM 7/23/24 8:46am Missed Trash Pikcup Since Last Week 55 Crest Rd. E.TM TM 7/23/24 8:46am Missed Trash Pickup 14 Roadrunner Rd. TM TM 7/23/24 8:46am Missed Greenwaste For Last 3 Pickups 36 Portuguese Bend Rd. TM anahsa Malone 7/23/24 9:41am Miised Trash and Greenwaste Pickup For Several Days 14 Southfield Dr. TM TM 7/23/24 9:46am Missed Trash Pickup 65 Portuguese Bend Rd. TM TM 7/23/24 10:19am Missed Trash Pickup Since Last Week 12 Southfield Dr. TM TM 7/23/24 11:05am Missed Trash Pickup Since Friday 11 Wagon Lane TM TM 68 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/23/24 1:43pm MissedTrash Pickup Since Last Week 36 Eastfield Dr. TM TM 7/23/24 2:10pm Missed Trash Pickup Since Last Week 1 Packsaddle Rd E. TM TM 7/23/24 2:10pm Missed Trash pickup Since Last Week 39 Chuckwagon TM TM 7/23/24 2:42pm Missed Trash and Greenwaste Pickup 54 Eastfield Dr. TM TM 7/23/24 2:42pm Missed Trash Pickup Since Last Week 12 Cinchring Rd. TM TM 7/23/24 2:59pm Missed Trash and Greenwaste 5 Packsaddle Rd. W. TM TM 7/23/24 3:15pm Missed Greenwaste Pickup 17 Southfield Dr. TM TM 7/23/24 3:35pm Missed Greenwaste and Regular Trash 7 Southfield Dr. TM TM 7/23/24 3:35pm Missed Trash and Greenwaste 62 Eastfield Dr. TM TM 7/23/24 4:53pm Missed Trash and Greenwaste for Several Pickups 18 Bowie Rd. TM TM 7/24/24 8:22am Missed Trash and Greenwaste Since Friday 37 Crest Rd. W. TM TM 7/24/24 8:22am Missed Greenwaste Consistently 28 Eastfield Dr. TM TM 7/24/24 8:59am Missed Trash and Greenwaste 55 Crest Rd. E TM TM 7/24/24 8:59am Missed Trash For Several Weeks 4 Buckboard Lane TM TM 7/24/24 9:29am Missed Trash and Greenwaste Since Last Tuesday 15 Bowie Rd. TM TM 7/24/24 9:29am Missed Trash and Greenwaste Since Last Tuesday 17 Bowie Rd. TM TM 7/24/24 9:29am Missed Trash and Greenwaste 50 Eastfield Dr. TM TM 69 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/24/24 9:51am Missed Trash and Greenwaste Since Last Week 14 Roadrunner Rd. TM TM 7/24/24 10:12am Missed Trash and Greenwaste Since Last Week 62 Eastfield Dr. TM TM 7/24/24 11:19am Missed Trash and Greenwaste Several Times 71 Eastfield Dr. TM TM 7/24/24 12:29pm Missed Trash and Greenwaste 7 Southfield Dr. TM TM 7/24/24 12:29pm Missed Trash and Greenwaste 19 Bowie Rd TM TM 7/24/24 12:29pm Missed Trash and Greenwaste 73 Portuguese Bend Rd. TM TM 7/24/24 12:29pm Missed Trash and Greenwaste 62 Eastfield Dr. TM TM 7/24/24 12:29pm Missed Trash and Greenwaste 14 Roadrunner Rd. TM TM 7/24/24 1:21pm Missed Trash and Greenwaste 5 Buggywhip Dr. TM TM 7/24/24 2:48 PM Missed Trash and Greenwaste For Over a Week 65 Portuguese Bend Rd. TM TM 7/24/24 2:48pm Missed Trash and Greenwaste For Over a Week 6 Middleridge Lane S. TM TM 7/24/24 2:48pm Missed Trash and Greenwaste For Over a Week 14 Southfield Dr. TM TM 7/24/24 4:45pm Missed Trash Pickup For over 2 Weeks 55 Crest Rd. E. TM TM 7/25/24 8:59am Missed Trash Pickup For Over a Week 14 Bowie Rd TM TM 7/25/24 8:59am Missed Trash and Greenwaste 10 Packsaddle W. TM TM 7/25/24 9:38am Missed Trash and Greenwaste 14 Roadrunner Rd. TM TM 70 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/25/24 9:38am Missed Trash Pickup For Over a Week 66 Eastfield Dr. TM TM 7/25/24 10:20am Missed Trash Pickup 32 Eastfield Dr. TM TM 7/25/24 10:52am Missed Trash Pickup 8 Chesterfield Dr.TM TM 7/25/24 11:20am Missed Trash Pickup for 2 Weeks 41 Cresr Rd. W. TM TM 7/25/24 12:26pm Missed Trash Pickup For Over a Month 4 Eucalyptus Lane TM TM 7/25/24 12:29pm Missed Trash Pickup For Over A Week 17 Caballeros TM TM 7/25/24 1:27pm Missed Trash Pickup For 2 Weeks 4 Buckboard Lane TM TM 7/25/24 2:13pm Missed Trash Pickup For Over a Week 12 Cinchring Rd. TM TM 7/25/24 4:53pm Missed Trash Pickup and Have Attracted Rodents 17 Caballeros TM TM 7/25/24 5:07pm Missed Trash Pickup For a Week 12 Southfield Dr. TM TM 7/26/24 8:35am Missed Trash Pickup For Over a Week 30 portuguese Bend Rd. TM TM 7/26/24 9:47am Missed Trash Pickup For Several Weeks 20 Outrider Rd. TM TM 7/26/24 9:47am Missed Trash Pickup For Several Weeks 5 Packsaddle Rd. W. TM TM 7/26/24 9:47am Missed Trash Pickup For Several Weeks 12 Southfield Dr. TM TM 7/26/24 9:47am Missed Trash pickup For Several Weeks 15 & 17 Bowie TM TM 7/26/24 9:47am Missed Trash Pickup For several Weeks 30 Portuguese Bend Rd. TM TM 7/26/24 9:47am Missed Trash Pickup For Several Weeks 2954 Palos Verdes Dr. N. TM TM 7/26/24 10:18am Missed Trash Pickup For Over a Week and a Half 2 Morgan Lane TM TM 7/26/24 12:51pm Missed Trash Pickup For Several Weeks 7 Morgan Lane TM TM 7/26/24 12:51pm Missed Trash Pickup Several Times 5 Ringbit Rd. W TM TM 71 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/26/24 12:51pm Missed Trash Pickup for Over 2 weeks 9 Johns Canyon Rd. TM TM 7/26/24 12:51pm Missed Trash Pickups For Several Weeks 12 Cinchring Rd. TM TM 7/26/24 12:51pm Missed Trash Pickups For Several Weeks 16 Eastfield Dr. TM TM 7/26/24 12:51pm Missed Greenwaste for 2 Pickups 7 Buckboard Lane TM TM 7/26/24 12:51pm Missed Trash For Over a Week 5 Buggywhip Dr. TM TM 7/26/24 12:51pm Missed 3 Trash Pickups 12 Flying Mane Rd. TM TM 7/26/24 12:51pm Missed Trash Pickups For 2 Weeks 14 Outrider Rd. TM TM 7/26/24 12:51pm Missed Trash Pickup For Over a Week 10 Packsaddle Rd. W TM TM 7/26/24 2:32pm Missed Trash Pickup And Greenwaste 54 Eastfield Dr. TM TM 7/26/24 3:01pm Missed Trash and Greenwaste For 3 Weeks 19 Southfield Dr. TM TM 7/26/24 3:01pm Missed Trash Pickup For 3 Weeks 25 Eastfield Dr. TM TM 7/26/24 3:01pm Missed Trash Pickup 44 Eastfield Dr. TM TM 7/26/24 Missed Trash Pickup For 2 Weeks 9 Outrider TM TM 7/29/24 8:44am Missed Trash Pickup For 2 weeks 9 Upper Blackwater Canyon Rd. TM TM 7/29/24 8:50am Missed Trash Pickup For 2 Weeks 28 Eastfield Dr. TM TM 7/29/24 8:50am Missed 2 Trash Pickups 39 Chuckwagon Rd. TM TM 7/29/24 8:50am Missed Greenwaste For 2 Weeks 6 Middleridge Lane S. TM TM 7/29/24 8:56am Missed 2 Trash Pickups 7 Southfield Dr. TM TM 7/29/24 9:12am Missed Trash and Greenwaste for 2 Weeks 35 Chuckwagon Rd. TM TM 7/29/24 10:19am Missed Trash For 2 Weeks 3 Packsaddle Rd. W TM TM 7/29/24 10:51am Missed Trash Pickup For Over 2 Weeks 3 Middleridge Lane S. Tanahsa Malone TM 72 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/29/24 10:51am Missed Trash Pickup For Over 2 Weeks 71 portuguese Bend Rd. TM TM 7/29/24 10:51am Missed Trash Pickup For 3 Weeks 25 Eastfield Dr. TM TM 7/29/24 11:38am Missed Trash Pickup For a Week 5 Buggywhip Dr. TM TM 7/29/24 11:38am Missed Trash Pickup For 3 Weeks 16 Eastfield Dr. TM TM 7/29/24 11:38am Missed Trash Pickup Several Times 22 Cinchring Rd. TM TM 7/29/24 12:12pm Missed Trash Pickup For Over 2 Weeks 7 Middleridge Lane N. TM TM 7/29/24 12:12pm Missed Trash Pickup For Nearly 3 Weeks 63 Crest Rd. E. TM TM 7/29/24 12:12pm Missed Trash Pickup For Over a Week 1 Flying Mane Rd. TM TM 7/29/24 12:12pm Missed Trash and Greenwaste for Several Pickups 66 Eastfield Dr. TM TM 7/29/24 2:14pm Missed Trash Pickup For Over a Week 12 Bowie Rd.TM TM 7/29/24 2:14pm Missed Several Trash Pickups 13 Johns Canyon Rd. TM TM 7/29/24 2:38pm Missed Trash Pickups For Over 2 Weeks 17 Caballeros TM TM 7/29/24 3:15pm Missed Trash Pickup For 2 Weeks 31 Eastfield Dr. TM TM 7/29/24 4:03pm Missed Trash Pickup For 2 Weeks 14 Roadrunner Rd. TM TM 7/29/24 4:52pm Missed Trash Pickup For Over a Week 5 Ringbit Rd. W. TM TM 7/29/24 4:52pm Missed Trash Pickup 2 Times in a Row 36 Eastfield Dr. TM anahsa Malone 7/29/24 4:52pm Missed Greenwaste for 2 weeks 14 Outrider Rd. TM TM 7/30/24 9:04am Missed Trash Pickup 9 Georgeff Rd. TM TM 7/30/24 10:12am Missed Trash Pickup 4 Georgeff Rd. TM TM 73 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/30/24 10:12am Missed Several Trash Pickups 11 Middleridge Lane N. TM TM 7/30/24 10:12am Missed Several Trash Pickups 5 Maverick Lane TM TM 7/30/24 10:12am Missed Trash Pickup 4 Maverick Lane TM TM 7/30/24 10:12am Missed Several Trash Pickups, Threatened to Throw Trash at City Hall 1 Williamsburg Lane TM TM 7/30/24 10:12am Missed Several Trash Pickups, Dumped Trash Onto Driveway 9 Upper Blackwater Canyon Rd. TM TM 7/30/24 10:20am Misses Trash Pickup For Over a Week 17 Caballeros Rd. TM TM 7/30/24 10:20am Missed Trash Pickup For 3 Weeks 35 Chuckwagon Rd. TM TM 7/30/24 10:20am Missed 3 Trash Pickups 11 Southfield Dr. TM TM 7/30/24 10:30am Missed Greenwaste Pickup 33 Portuguese Bend Rd. TM TM 7/30/24 10:30am Missed Trash Pickup 9 Georgeff Rd. TM TM 7/30/24 12:04pm Trash Missed For 3 Weeks, Came Into City Hall to Ask For Money Back 71 Eastfield Dr. TM TM 7/30/24 12:46pm Missed Several Trash Pickups 27 Eatsfield Dr. TM TM 7/30/24 12:46pm Missed Trash Pickup For Several Weeks 63 Eastfield Dr. TM TM 7/30/24 12:46pm Missed Trash Pickup 76 Saddleback Rd. TM TM 7/30/24 12:46pm Missed Trash Pickup For Several Weeks 65 Portuguese Bend Rd. TM TM 7/30/24 12:46pm Missed Several Trash Pickups 17 Middleridge Lane N. TM TM 7/30/24 4:36pm Missed Trash Pickup For Over a Week 1 Packsadle Rd. TM TM 7/30/24 4:36pm Missed Trash Pickup 67 Saddleback Rd. TM TM 7/30/24 4:36pm Missed Trash Pickup For 3 Weeks 7 Roundup Rd. TM TM 7/30/24 4:36pm Missed 3 Trash Pickups 15 Flying Mane Rd. TM TM 74 City of Rolling Hills -Republic Services Complaint Log July 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse 7/30/24 4:36pm Missed Trash Pickup For 3 Weeks 35 Chuckwagon Rd. TM TM 7/30/24 4:36pm Missed Trash Pickup 16 Southfield Dr. TM TM 7/30/24 4:36pm Missed Trash Pickup 18 Buggywhip Dr. TM TM 7/30/24 4:36pm Missed Trash Pickup 25 Portuguese Bend Rd. TM TM 7/30/24 7:55am Missed Trash For Over a Week 37 Chuckwagon Rd. TM TM 7/31/24 3:13pm Missed Trash Pickup For 3 Weeks 35 Chuckwagon Rd. TM TM 7/31/24 4:54pm Missed Trash Pickup For Nearly 2 Weeks 23 Middleridge Lane N. TM TM 7/31/24 4:54pm Missed Trash Pickup 42 Eastfield Dr. TM TM 7/31/24 4:55pm Missed Trash Pickup 10 Upper Blackwater Canyon Rd. TM TM 7/31/24 4:59pm Missed Trash Pickup 67 Saddleback Rd. TM TM 7/31/24 4:59pm Missed Trash Pickup For 2 Weeks 9 Williamsburg Lane TM TM 7/31/24 5:02pm Missed Trash Pickup For 2 Weeks 12 Southfield Dr. TM TM 75 Agenda Item No.: 8.F Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: RECEIVE AND FILE AN ACTION TAKEN BY THE TRAFFIC COMMISSION ON SUPPLEMENTAL TRAFFIC ENFORCEMENT PROVIDED BY THE LOS ANGELES COUNTY SHERIFF'S DEPARTMENT FOR FISCAL YEAR 2024-25 DATE:August 26, 2024 BACKGROUND: The City contracts with the Los Angeles County Sheriff's Department for public safety through a regional contract with the cities of Rolling Hills Estates and Rancho Palos Verdes. Each city pays a proportionate share of the Lomita Sheriff's Station regional contract for its services, which typically includes hours of general traffic enforcement for Rolling Hills. Additionally, the City of Rolling Hills has independently contracted with the Sheriff's Department for additional supplemental traffic enforcement (STE). The following is a history of the cost of service for the past five years: Fiscal Year (FY)Amount 2018-19 $25,790 2019-20 $25,790 2020-21 $27,379 2021-22 $27,649 2022-23 $28,694 2023-24 $28,793 Typically, the Traffic Commission reviews STE prior to the next Fiscal Year (FY) and budget adoption. The City Council receives this information later due to the delayed Municipal Law Enforcement Services Agreement (MLESA) adoption between LA County and the Contract Cities. 76 Previous Decision On April 10, 2023, City Council discussed the issue and voted to eliminate STE. At the May 25, 2023, Traffic Commission meeting, the Sheriff's Department indicated that several deputies are now trained in Lidar/Radar enforcement. The Commission received the report but did not take action. At the June 12, 2023 City Council meeting, the Council received a report on the Traffic Commission and voted, 4-1 (Black dissenting), to reinstate STE. The actual budget was not part of the vote. On July 18, 2023, the Traffic Commission considered the updated cost proposal from the Sheriff's Department on the budget and scope for supplemental traffic enforcement totaling $28,792.50. The Commission voted unanimously, 3-0, to recommend to the City Council acceptance of the proposal as presented. Traffic Commission Review On July 25, 2024, the Traffic Commission voted 5-0 to continue with supplemental traffic enforcement as proposed with the caveat that the Sheriff's Department report the number of hours used for supplement enforcement in the event additional hours could be allocated to later phases. The amount is not-to-exceed $32,837.53 for a total of 275 hours divided into three phases. DISCUSSION: The LASD has provided deputy rates for FY24-25 (Attachment A). The proposal includes 275 hours divided into three phases, as follows, totaling a not-to-exceed $32,837.75: Phase 1: 132 hours from July 1, 2024, to November 30, 2024 Phase 2: 16 hours from December 1, 2024, to December 30, 2024 Phase 3: 127 hours from January 1, 2025, to June 30, 2025 The LASD maintains a visible deployment strategy while conducting traffic enforcement as a means of encouraging safe driving and issuing warnings if/when appropriate. The Traffic Commission has stressed the importance of enforcing speed limits, and staff has emphasized this with LASD's supplemental traffic enforcement division. As of last year, the LASD Lomita Station has 17 deputies trained at Lidar/Radar, but not all are dedicated to traffic enforcement or the Palos Verdes Peninsula area. Typically, about two deputies handle traffic enforcement between the three contract Peninsula cities. Moving forward, the LASD indicated a priority will be given to deputies trained in Lidar/Radar who can issue speeding citations when signing up for STE. STE utilizes deputies on overtime after completing a regular shift. As such, many deputies will only work approximately four hours performing STE at any given time based on availability and signing up for overtime hours. FISCAL IMPACT: STE is invoiced separately from the regional contract with the LASD and allocated from the City's COPS fund, which covers supplemental public safety activities. The COPS fund has $170,000 for FY24/25. A portion of this is used to offset 30% of each month's regular service contract towards other supplemental services. The remainder is allocated for STE. 77 The total proposed 275 hours for STE at $119.41 per hour of service is $32,837.75. The following was spent on STE in the past three fiscal years: FY21/22 - $10,292 FY22/23 - $12,185 FY23/24 - $11,541 RECOMMENDATION: Receive and file the Traffic Commission's action and memorialize the FY 2024-25 program costs from the LA County Sheriff's Department. ATTACHMENTS: CA_AGR_LACo_Sheriff_FY 24-25_SupplementalTrafficEnforcement_D.pdf CA_AGR_LACo_Sheriff_FY 24- 25_SupplementalTrafficEnforcement_240725_PC_StaffReport.pdf 78 ROLLING HILLS TRAFFIC ENFORCEMENT FISCAL YEAR 2024-2025 The program will begin July 1, 2024. The supplemental traffic enforcement will run from July 1, 2024 through June 30, 2025. The primary focus of this direct traffic enforcement will be Monday thru Friday. Location will be random to increase our visibility and the effectiveness of the enforcement. Only those Sheriff Personnel that are trained in Lidar/Radar enforcement shall be utilized in the city as part of the supplemental traffic enforcement program. The breakdown is as follows: PHASE 1 The first phase will start July 1, 2024 and continue through November 30, 2024. This will be a total of 132 hours. 60 hours from phase 1 will correspond with the first two weeks of the 2024/2025 school year, which tentatively begins on August 26, 2024. The cost of the initial phase is $15,359.52 (132 hours X $116.36 per hour). PHASE 2 A Second phase will begin on December 1, 2024 and will continue through December 30, 2024. The program will consist of 16 hours of traffic enforcement. The breakdown is as follows: 8 hours per week for 2 weeks for a total of 16 hours. The cost of this phase for the month of December will be $1,861.76 (16 hours X $116.36 per hour). PHASE 3 A third phase will commence on January 1, 2025 and will conclude on June 30, 2025. The remaining 127 hours of traffic enforcement will be utilized throughout this time period. The breakdown is as follows: 127 hours spread over a 6 month time period. The cost of this phase is $14,777.72 (127 hours X $116.36). The traffic office will work closely with city staff and residents to increase the overall effectiveness of the entire program. High visibility and compliance with traffic regulations will be the main goal of this operation. This will result in a safer environment for everyone traveling through the city of Rolling Hills. If a shift is missed, it can be made up during the phase in which it was missed. This will ensure maximum coverage throughout the operation. TOTAL COST FOR ALL 3 PHASES: $31,999.00 (275 hours X $116.36) 79 Agenda Item No.: 10.A Mtg. Date: 07/25/2024 TO:HONORABLE CHAIR AND MEMBERS OF THE TRAFFIC COMMISSION FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: REVIEW AND APPROVE SUPPLEMENTAL TRAFFIC ENFORCEMENT AGREEMENT WITH LOS ANGELES COUNTY SHERIFF'S DEPARTMENT DATE:July 25, 2024 BACKGROUND: The City contracts with the Los Angeles County Sheriff's Department (LASD) for public safety through a regional contract with the cities of Rolling Hills Estates and Rancho Palos Verdes. Each city pays a proportionate share of the Lomita Sheriff's Station regional contract for its services, which typically includes hours of general traffic enforcement for Rolling Hills. Additionally, the City of Rolling Hills has independently contracted with the LASD for additional Supplemental Traffic Enforcement (STE). The following is a history of the cost of service for the past several years: Fiscal Year Amount 2018-19 $25,790 2019-20 $25,790 2020-21 $27,379 2021-22 $27,649 2022-23 $28,694 2023-24 $28,793 At the March 23, 2023 meeting, the Traffic Commission expressed concerns that STE was not being used for its intended purpose, which was to address speeding violations. This was due primarily to staffing issues with the LASD and a shortage of deputies able to provide Lidar/Radar enforcement. Lidar stands for Light Detection and Ranging; radar stands for Radio Detection and Ranging. Although no action was taken, Chair Wilson indicated he would discuss the concern with the City Council. On April 10, 2023, the City Council discussed the issue and voted to eliminate STE. 180 At the May 25, 2023 Traffic Commission meeting, the LASD indicated there were now several deputies trained in Lidar/Radar enforcement. The Commission received the report but did not take action. At the June 12, 2023 City Council meeting, the Council received a report on the Traffic Commission and voted, 4-1 (Black dissenting), to reinstate STE for FY23-24 (Attachment B). DISCUSSION: Typically, STE is reviewed by the Traffic Commission prior to the next Fiscal Year (FY) and budget adoption. The Commission is receiving this information later due to the delayed Municipal Law Enforcement Services Agreement (MLESA) adoption between LA County and the Contract Cities. The LASD has provided deputy rates for FY24-25 (Attachment A). The proposal includes 275 hours divided into three phases, as follows, totaling a not-to-exceed $32,837.75: Phase 1: 132 hours from July 1, 2024, to November 30, 2024 Phase 2: 16 hours from December 1, 2024, to December 30, 2024 Phase 3: 127 hours from January 1, 2025, to June 30, 2025 The LASD maintains a visible deployment strategy while conducting traffic enforcement as a means of encouraging safe driving and to issue warnings if/when appropriate. The Traffic Commission has stressed the importance of enforcing speed limits and staff has emphasized this with LASD's supplemental traffic enforcement division. As of last year, the LASD Lomita Station has 17 deputies trained at Lidar/Radar, but not all are dedicated to traffic enforcement or the Palos Verdes Peninsula area. Typically, about two deputies handle traffic enforcement between the three contract Peninsula cities. Moving forward, the LASD indicated a priority will be given to deputies trained in Lidar/Radar who can issue speeding citations when signing up for STE. STE utilizes deputies on overtime after completing a regular shift. As such, many deputies will only work approximately 4 hours performing STE at any given time based on availability and signing up for overtime hours. FISCAL IMPACT: STE is invoiced separately from the regional contract with the LASD and allocated from the City's COPS fund, which covers supplemental public safety activities. The COPS fund has $170,000 for FY24/25. A portion of this is used to offset 30% of each month's regular service contract towards other supplemental services. The remainder is allocated for STE. The total proposed 275 hours for STE at $119.41 per hour of service is $32,837.75. The following was spent on STE in the past three fiscal years: FY21/22 - $10,292 FY22/23 - $12,185 FY23/24 - $11,541 RECOMMENDATION: Consider and approve as presented. 281 ATTACHMENTS: Attachment A - CA_AGR_240627_LASD_SuppTrafficEnf_FY24-25_Proposal_F.pdf Attachment B - CA_AGR_LACo_Sheriff_FY 23-24_SupplementalTrafficEnforcement.pdf 382 ROLLING HILLS TRAFFIC ENFORCEMENT FISCAL YEAR 2024-2025 The program will begin July 1, 2024. The supplemental traffic enforcement will run from July 1, 2024 through June 30, 2025. The primary focus of this direct traffic enforcement will be Monday thru Friday. Location will be random to increase our visibility and the effectiveness of the enforcement. Only those Sheriff Personnel that are trained in Lidar/Radar enforcement shall be utilized in the city as part of the supplemental traffic enforcement program. The breakdown is as follows: PHASE 1 The first phase will start July 1, 2024 and continue through November 30, 2024. This will be a total of 132 hours. 60 hours from phase 1 will correspond with the first two weeks of the 2024/20 25 school year, which tentatively begins on August 26, 2024. The cost of the initial phase is $15,762.12 (132 hours X $119.41 per hour). PHASE 2 A Second phase will begin on December 1, 2024 and will continue through December 30, 2024. The program will consist of 16 hours of traffic enforcement. The breakdown is as follows: 8 hours per week for 2 weeks for a total of 16 hours. The cost of this phase for the month of December will be $1,910.56 (16 hours X $119.41 per hour). PHASE 3 A third phase will commence on January 1, 2025 and will conclude on June 30, 2025. The remaining 127 hours of traffic enforcement will be utilized throughout this time period. The breakdown is as follows: 127 hours spread over a 6 month time period. The cost of this phase is $15,165.07 (127 hours X $119.41). The traffic office will work closely with city staff and residents to increase the overall effectiveness of the entire program. High visibility and compliance with traffic regulations will be the main goal of this operation. This will result in a safer environment for everyone traveling through the city of Rolling Hills. If a shift is missed, it can be made up during the phase in which it was missed. This will ensure maximum coverage throughout the operation. TOTAL COST FOR ALL 3 PHASES: $32,837.75 (275 hours X $119.41) 483 ROLLING HILLS TRAFFIC ENFORCEMENT FISCAL YEAR 2023-2024 The program will begin July 1, 2023. The supplemental traffic enforcement will run from July 1, 2023 through June 30, 2024. The primary focus of this direct traffic enforcement will be Monday thru Friday. Location will be random to increase our visibility and the effectiveness of the enforcement. The breakdown is as follows: PHASE 1 The first phase will start July 1, 2023 and continue through November 30, 2023. This will be a total of 132 hours. 60 hours from phase 1 will correspond with the first two weeks of the 2023/2024 school year, which tentatively begins on August 26, 2023. The cost of the initial phase is $13,820.40 (132 hours X $104.70 per hour). PHASE 2 A Second phase will begin on December 1, 2023 and will continue through December 30, 2023. The program will consist of 16 hours of traffic enforcement. The breakdown is as follows: 8 hours per week for 2 weeks for a total of 16 hours. The cost of this phase for the month of December will be $1,675.20 (16 hours X $104.70 per hour). PHASE 3 A third phase will commence on January 1, 2024 and will conclude on June 30, 2024. The remaining 127 hours of traffic enforcement will be utilized throughout this time period. The breakdown is as follows: 127 hours spread over a 6 month time period. The cost of this phase is $13,296.90 (127 hours X $104.70). The traffic office will work closely with city staff and residents to increase the overall effectiveness of the entire program. High visibility and compliance with traffic regulations will be the main goal of this operation. This will result in a safer environment for everyone traveling through the city of Rolling Hills. If a shift is missed, it can be made up during the phase in which it was missed. This will ensure maximum coverage throughout the operation. TOTAL COST FOR ALL 3 PHASES: $28,792.50 (275 hours X $104.70) 584 Agenda Item No.: 12.A Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:SAMANTHA CREW, MANAGEMENT ANALYST THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: APPROVE MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY (GWMA) FOR ADMINISTRATION AND COST SHARING FOR THE IMPLEMENTATION OF THE COORDINATED COMPLIANCE, MONITORING, AND REPORTING PLAN FOR HARBOR TOXINS TOTAL MAXIMUM DAILY LOADS (TMDL) DATE:August 26, 2024 BACKGROUND: On May 5, 2011, the California Regional Water Quality Control Board (Regional Board) adopted a Total Maximum Daily Load (TMDL) for the Dominguez Channel and Los Angeles and Long Beach Harbors for metals and toxic pollutants. TMDL specifies compliance monitoring requirements for water, sediment, and fish tissue. In response, the City of Rolling Hills and other responsible agencies identified in the Harbor Toxics TMDL and the Municipal Separate Storm Sewer System (MS4) permit formed a Regional Monitoring Coalition (RMC). The RMC developed and implemented a Coordinated Compliance Monitoring and Reporting Plan (CCMRP), which enabled coalition members to coordinate monitoring at a shared, reduced cost. The Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) is a fiduciary agent for administration and cost sharing for the implementation of the coordinated compliance, monitoring, and reporting plan for the Dominguez Channel and Los Angeles and Long Beach Harbors waters toxic pollutants total maximum daily loads (TMDL). In 2014, the first memorandum of understanding (MOU) was executed between the RMC and the GWMA. In 2019, a new five-year MOU was set forth (Attachment B). The Regional Board was recently forced to make changes to its requirements as regulatory standards for TMDL’s were revised. With the 2019 MOU expiring on December 31, 2024, the RMC produced an amendment to the 2019 MOU accounting for the regulatory changes and incorporating feedback from the City’s stormwater consultant (McGowan) and the other 85 agencies. In anticipation of the new FY 2024-25 to FY 2028-29 MOU, Staff introduced a cost-share formula to the City Council on March 25, 2024 (Attachment B). The formula affirms the City’s share remains the same as stated in the previous two MOUs, although monitoring costs have seen a steep increase compared to the initial five-year MOU period. This inflation is due to increases in labor/lab costs and additional monitoring requirements from the recently updated TMDL. DISCUSSION: As mentioned, municipal agencies are assessed a share, comprised of an area cost, which is proportional to the agency’s tributary area and a base cost, which is the same for each agency. Additionally, a 7%-15% non-member administrative fee for GWMA is also applied. Individual National Pollutant Discharge Elimination System (NPDES) permit holders (typically industrial facilities) are also subject to the Harbor Toxics TMDL and associated monitoring requirements for the Greater Harbor Waters. They are encouraged to participate in the CCMRP and as such, this third MOU continues to authorize the GWMA to enter into separate agreements with individual NPDES permit holders for purposes of cost-sharing only. The individual NPDES permit holders are not direct parties to the MOU, nor do they have voting rights within the RMC. The participation of these individual NPDES permit holders proportionately reduces each participating municipal agency’s annual cost under the MOU. For participant status, NPDES permit holder shall contribute an annual cost of thirty-four thousand, two hundred thirty-one dollars ($34,231.00), plus any applicable CPI adjustments. The Flood Control District of Los Angeles County is contributing a flat 10% of the cost, consistent with its policy, for all the coordinated monitoring programs it participates in under the MS4 Permit. GWMA has retained a consultant, Anchor QEA, L.L.C., to conduct the monitoring necessary to implement the CCMRP. Following the March 25, 2024 City Council meeting, McGowan, the City’s stormwater consultant, stated in a Q&A document, "Participating in a group monitoring effort is significantly less expensive than performing this monitoring alone. The municipal stormwater permit is very clear that whether or not the city is meeting its pollutant waste load allocations (via deemed compliance or via direct pollutant monitoring), it is still required to monitor water quality in the receiving water (e.g., LA Harbor) and in stormwater outfalls (Peninsula monitoring program). For the City to be excused from this receiving water monitoring requirement would require the LA Water Board to modify the terms of the stormwater permit. We do not think they will be willing to do so, and we are concerned that pushing back too hard on this could jeopardize the City’s deemed compliance via the 85th%, 24-hr retention.” See Attachment B. FISCAL IMPACT: Monitoring costs will vary from year to year; however, costs will be averaged over the five-year monitoring program and invoiced annually. It is unknown how many NPDES permit holders will participate in the CCMRP. Once the MOU is executed, the individual NPDES agreements with GWMA will follow. Permittees are notified upon GWMA receiving a letter of interest from an Individual NPDES Permittee, and the MS4 Permittees are asked to approve and vote. In the previous MOU there were five (5) individual NPDES permit holders participating. With each NPDES contributor, the City’s cost is reduced. 86 The Los Angeles County Flood Control District (LACFCD) contributes a flat 10% share. Previous Cost Share for Rolling Hills - FY 2019-20 to FY 2023-24 (5 years), with 5 NPDES Permit Holders: Area Cost = $7,973 Base Cost = $25,489 Area + Base = $33,462 GWMA Admin Cost = $5,019 Total Cost = $38,481 Maximum Annual Cost over a five-year period = $7,696 Cost Share for Rolling Hills - FY 2024-25 to FY 2028-29 (5 years) with 5 NPDES Permit Holders: Area Cost = $13,394 Base Cost = $60,623 Area + Base = $74,017 GWMA Admin Cost = $11,103 Maximum Annual Cost of a five-year period = $17,024 Cost Share for Rolling Hills - FY 2024-25 to FY 2028-29 (5 years) with 0 NPDES Permit Holders (Worst Case): Area Cost = $17,878 Base Cost = $80,918 Area + Base = $98,796 GWMA Admin Cost = $14,819 Maximum Annual Cost of a five-year period = $22,723 * There are remaining funds from the previous MOU, totaling $10,000. This will be credited between the Permittees for invoices in FY 2024-25. RECOMMENDATION: Approve as presented. ATTACHMENTS: PW_STW_240826_HT_TMDL_Amendment No.1 Harbor Toxic Pollutants.pdf PW_STW_240408_HT_HarborToxinsCostShareAgendaPackage.pdf 87 Page 1 of 20 AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITIES OF BELLFLOWER, LAKEWOOD, LONG BEACH, PARAMOUNT, RANCHO PALOS VERDES, ROLLING HILLS, ROLLING HILLS ESTATES, SIGNAL HILL, AND LOS ANGELES, ACTING BY AND THROUGH ITS BOARD OF HARBOR COMMISSIONERS, THE COUNTY OF LOS ANGELES, LOS ANGELES COUNTY FLOOD CONTROL DISTRICT, AND THE PORT OF LONG BEACH FOR ADMINISTRATION AND COST SHARING FOR THE IMPLEMENTATION OF THE COORDINATED COMPLIANCE, MONITORING, AND REPORTING PLAN FOR THE DOMINGUEZ CHANNEL AND LOS ANGELES AND LONG BEACH HARBORS WATERS TOXIC POLLUTANTS TOTAL MAXIMUM DAILY LOADS This First Amendment to the Memorandum of Understanding (“MOU”) dated April 15, 2019, by and between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (“GWMA”), a California Joint Powers Authority, and the Cities of Bellflower, Lakewood, Long Beach, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, Signal Hill, and Los Angeles, acting by and through its Board of Harbor Commissioners (“POLA”), the County of Los Angeles, the Los Angeles County Flood Control District (“LACFCD”), and separately the City of Long Beach Harbor Department, acting by and through its Board of Harbor Commissioners (“Port of Long Beach”) is made and entered into as of July 1, 2024. RECITALS WHEREAS, the mission of the GWMA includes the equitable protection and management of water resources within its area; and WHEREAS, for the purposes of the MOU, the term “Permittees” shall mean the Cities of Bellflower, Lakewood, Long Beach, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill, and the County of Los Angeles, the LACFCD, POLA, and the Port of Long Beach; and WHEREAS, the Permittees and the GWMA are collectively referred to as the “Parties”; and WHEREAS, the United States Environmental Protection Agency (“EPA”) approved the Total Maximum Daily Loads (“TMDL”) for Toxic Pollutants on March 23, 2012, with the intent of protecting and improving water quality in the Dominguez Channel and the Greater Los Angeles and Long Beach Harbor Waters (“Harbor Toxic Pollutants T MDL”); and 88 Page 2 of 20 WHEREAS, the Harbor Toxic Pollutants TMDL remains in effect and regulates certain discharges from National Pollutant Discharge Elimination System (“NPDES”) permit holders, requiring organization and cooperation among the Permittees; and WHEREAS, the Regional Board adopted a new Regional MS4 Permit, NPDES Permit No. CAS004004 via Order No. R4-2021-0105 on July 23, 2021 with an effective date of September 11, 2021; and WHEREAS, the Harbor Toxic Pollutants TMDL is implemented through the Regional MS4 Permit; and WHEREAS, the Permittees manage, drain or convey storm water into at least a portion of the Dominguez Channel, Greater Los Angeles and Long Beach Harbor Waters (including Consolidated Slip) and the Los Angeles River Estuary (“Greater Harbor Waters”); and WHEREAS, the MOU pertains to those areas tributary to the Greater Harbor Waters; and WHEREAS, the MOU is currently scheduled to expire on December 31, 2024; and WHEREAS, the Permittees desire to extend the MOU and continue implementing the Coordinated Compliance, Monitoring, and Reporting Plan (“CCMRP”) for the TMDL to ensure compliance with the TMDL and consistency with other regional monitoring programs and usability with other TMDL related studies; and WHEREAS, monitoring cost increases have increased substantially due to requirements in the revised TMDL, including potential amendments to the existing CCMRP, more extensive chemistry sampling to meet high resolution PCB analysis and others, possible model revisions to address human health sediment quality objectives, potential hot spot investigations, and general cost increases; and WHEREAS, pursuant to Section 9(m) of the MOU, the Permittees further desire to amend the MOU’s cost share formula in light of the revision to the Harbor Toxic Pollutants TMDL and the new Regional MS4 Permit; and WHEREAS, the CCMRP was approved by the Regional Board Executive Officer on June 6, 2014; and WHEREAS, the Regional Board Executive Officer approved a revised CCMRP on November 19, 2019. WHEREAS, implementation of the CCMRP requires administrative and professional coordination services for the Permittees that the GWMA is able and willing to provide; and 89 Page 3 of 20 WHEREAS, the Permittees collaborate with the GWMA in the implementation of the CCMRP; and WHEREAS, GWMA has retained a consultant, Anchor QEA, L.L.C. (“Consultant”) to conduct monitoring necessary to implement the CCMRP will be beneficial to the Permittees; and WHEREAS, the Permittees have requested an extension to the Consultant’s agreement, and authorized GWMA to extend Consultnt’s contract and serve as conduit for paying Consultant to continue implementing and conducting the monitoring set forth in the CCMRP. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties do hereby agree as follows: Section 1. Recitals. The recitals set forth above are fully incorporated as part of this MOU. Section 2. Term. Section 6 of the MOU (“Term”) is amended to read as follows: “Term. The term of this MOU shall commence on the effective date of this Agreement as set forth in the preamble and expire on December 31, 2029, unless terminated earlier pursuant to this MOU.” Section 3. Monitoring Costs. Exhibit “A” (“Monitoring Costs”) is amended in its entirety and replaced with the version attached to this First Amendment. Section 4. Other NPDES Permit Holders. Subsection 13(a) of the MOU (“Other NPDES Permit Holders”) is amended to read as follows “(a) Other NPDES Permit Holders. i. Individual or general NPDES permit holders who are not Permittees but receive Harbor Toxic Pollutants TMDL monitoring requirements in their NPDES permits may wish to participate in the implementation of the CCMRP in order to utilize the CCMRP monitoring data to satisfy all or part of the monitoring and reporting requirements in their NPDES permits. Any such NPDES permit holder may submit a letter of interest to the Chair requesting to become a participant in the CCMRP. The letter of interest at a minimum shall contain a commitment to pay annually for participant status Thirty-Four Thousand Two Hundred Thirty-One Dollars ($34,231.00), plus any cumulative CPI Adjustment as defined below (“Annual Payment Amount”). The Annual Payment Amount will be annually and cumulatively adjusted during each year of this MOU’s term based upon the percentage change in the Bureau of Labor Statistics’ Consumer Price Index, Los Angeles-Long Beach-Anaheim Area, for the twelve-month period ending on March 1st of the preceding fiscal year (“CPI Adjustment”). The GWMA will use the Annual 90 Page 4 of 20 Payment Amounts received from individual or general NPDES permit holders to reduce the Monitoring Costs charged to the Permittees. ii. Upon receipt of the letter of interest, the Chair shall distribute the letter to the Permittees who shall vote on whether to grant the NPDES permit holder participant status. If the Permittees by majority vote determine that participant status should be granted, the Chair shall notify GWMA of the Permittees’ approval. Upon receipt of a written notice from the Chair of the Permittees’ approval for the NPDES permit holder to participate in the implementation of the CCMRP, the GWMA will enter into a separate cost share agreement with the NPDES permit holder that will require the NPDES permit holder to pay the Annual Payment Amount of Thirty-Four Thousand Two Hundred Thirty- One Dollars ($34,231.00), plus any applicable CPI Adjustments as set forth in Subsection 13(a)(i). Failure to pay the Annual Payment Amount by the date set forth in the agreement shall result in termination of the NPDES permit holder’s participant status. The GWMA will deduct and retain from each NPDES permit holder’s Annual Payment Amount an amount based on the percentage rate charged to Non -GWMA Members pursuant to Subsection 9(c)(ii) of this MOU in order to recover the GWMA’s Administrative Costs. iii. An NPDES permit holder accepted as a participant shall not be a Permittee or one of the Parties to this MOU and shall not be entitled to appoint a representative or to vote or participate in any way in decisions assigned to Permittees by this MOU. Participant status entitles an NPDES permit holder only to the monitoring data collected as part of the CCMRP and to have its name included on all reports submitted in accordance with the CCMRP for any fiscal year in which the participant has paid its Annual Payment Amount.” Section 5. Notices. Subsection 7(b) of the MOU (“Notices”) is amended to read as follows: “Notices. All Notices which the Parties require or desire to give hereunder shall be in writing and shall be deemed given when delivered personally or three (3) days after mailing by registered or certified mail (return receipt requested) to the following address or as such other addresses as the Parties may from time to time designate by written notice in the aforesaid manner: To GWMA: Grace Kast Executive Officer Gateway Water Management Authority 16401 Paramount Boulevard Paramount, CA 90723 91 Page 5 of 20 To the Permittees: Len Gorecki Director of Public Works City of Bellflower 16600 Civic Center Drive Bellflower, CA 90706 Kelli Pickler Director of Public Works City of Lakewood 5050 Clark Avenue Lakewood, CA 90712 Tom Modica City Manager City of Long Beach 411 W. Ocean Boulevard Long Beach, CA 90802 Mario Cordero Chief Executive Officer Port of Long Beach 415 W. Ocean Boulevard Long Beach, CA 90802 Lisa Wunder Acting Director of Environmental Management Port of Los Angeles on behalf of the City of Los Angeles 425 S. Palos Verdes Street San Pedro, CA 90713 Adriana Figueroa Director of Public Works City of Paramount 16400 Paramount Blvd. Paramount, CA 90723 Ara Mihranian City Manager Rancho Palos Verdes 30940 Hawthorne Blvd Rancho Palos Verdes, CA 90275 92 Page 6 of 20 Karina Bañales City Manager City of Rolling Hills 2 Portuguese Road Rolling Hills, CA 90274 Greg Grammer City Manager City of Rolling Hills Estates 4045 Palos Verdes Drive North Rolling Hills Estates, CA 90274 Carlo Tomaino City Manager City of Signal Hill 2175 Cherry Avenue Signal Hill, CA 90755 Thuan Nguyen Senior Civil Engineer County of Los Angeles Department of Public Works 900 S. Fremont Avenue Alhambra, CA 91803 Fred Gonzalez Los Angeles County Flood Control District 900 S. Fremont Avenue Alhambra, CA 91803-1331 Section 6. Except for the changes set forth herein, all other terms and conditions of the MOU shall remain in full force and effect. 93 Page 7 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to the MOU to be executed on their behalf, respectively, as follows: DATE:_____________, 2024 LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY ________________________________ Adriana Figueroa GWMA Chair APPROVED AS TO FORM: ______________________________ Nicholas R. Ghirelli General Counsel 94 Page 8 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: ______________, 2024 CITY OF BELLFLOWER _____________________________ Name:________________________ Mayor ATTEST: APPROVED AS TO FORM: ______________________ ______________________________ Name:_________________ Name:_________________________ City Clerk City Attorney 95 Page 9 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: __________, 2024 CITY OF LONG BEACH HARBOR DEPARTMENT, acting by and through its Board of Harbor Commissioners ________________, 2024 _____________________________ _____________________________ Chie Executive Director Long Beach Harbor Department The foregoing document is hereby approved as to form. Dawn McIntosh, City Attorney ________________, 2024 ______________________________ ______________________________ Deputy City Attorney 96 Page 10 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: __________, 2024 CITY OF LAKEWOOD _______________________________ Name:__________________________ Mayor ATTEST: APPROVED AS TO FORM: ______________________ ______________________________ Name:_________________ Name:_________________________ City Clerk City Attorney 97 Page 11 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: _____________, 2024 CITY OF LONG BEACH ______________________________ Name:_________________________ City Manager ATTEST: _____________________ Name:________________ City Clerk The foregoing document is hereby approved as to form. Dawn McIntosh, City Attorney ________________, 2024 ______________________________ Name:_________________________ Deputy City Attorney 98 Page 12 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: __________, 2024 CITY OF LOS ANGELES, by its Board of Harbor Commissioners _____________________________ Name:________________________ Executive Director ATTEST: APPROVED AS TO FORM AND LEGALITY: _________________________ ________________________________, 2024 Hydee Feldstein Soto, City Attorney Name:____________________ Board Secretary _____________, General Counsel By: ___________________________ Name:______________________ Deputy City Attorney 99 Page 13 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: __________, 2024 CITY OF PARAMOUNT ________________________________ Name:___________________________ Mayor ATTEST: APPROVED AS TO FORM: _____________________ ______________________________ Name:________________ Name:_________________________ City Clerk City Attorney 100 Page 14 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: _________, 2024 CITY OF RANCHO PALOS VERDES _______________________________ Name:__________________________ Mayor ATTEST: APPROVED AS TO FORM: _____________________ ______________________________ Name:________________ Name:_________________________ City Clerk City Attorney 101 Page 15 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: __________, 2024 CITY OF ROLLING HILLS _______________________________ Name:__________________________ Mayor ATTEST: APPROVED AS TO FORM: _____________________ ______________________________ Name:________________ Name:_________________________ City Clerk City Attorney 102 Page 16 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: __________, 2024 CITY OF ROLLING HILLS ESTATES _______________________________ Name:__________________________ Mayor ATTEST: APPROVED AS TO FORM: ______________________ ______________________________ Name:_________________ Name:_________________________ City Clerk City Attorney 103 Page 17 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: __________, 2024 CITY OF SIGNAL HILL ________________________________ Name:___________________________ Title:_____________________________ ATTEST: APPROVED AS TO FORM: _____________________ ______________________________ Name:________________ Name:_________________________ City Clerk City Attorney 104 Page 18 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: __________, 2024 COUNTY OF LOS ANGELES ________________________________ Name:___________________________ Director of Public Works APPROVED AS TO FORM: ______________________________ Name:_________________________ County Counsel 105 Page 19 of 20 IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed on their behalf, respectively, as follows: DATE: _____________ LOS ANGELES COUNTY FLOOD CONTROL DISTRICT County of Los Angeles Department of Public Works Watershed Management Division, 11th Fl. 900 South Fremont Avenue Alhambra, CA 91803-1331 By: _______________________________ Name:__________________________ Chief Engineer APPROVED AS TO FORM: County Counsel ________________________________ Name:___________________________ Associate 106 Page 20 of 20 Exhibit “A” Monitoring Costs 107 Agenda Item No.: 8.F Mtg. Date: 04/08/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:SAMANTHA CREW, MANAGEMENT ANALYST THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: APPROVE THE HARBOR TOXICS COST SHARE FORMULA FOR THE UPCOMING MEMORANDUM OF UNDERSTANDING WITH THE REGIONAL MONITORING COALITION DATE:April 08, 2024 BACKGROUND: The City of Rolling Hills is required to do monitoring for its contribution to the Greater Harbor Waters Region. Instead of dealing with this alone, the City joined the Regional Monitoring Coalition (RMC) to share cost. The coalition includes the Port of Los Angeles, Port of Long Beach, Los Angeles County unincorporated areas, Los Angeles County Flood Control District, and the cities of Los Angeles, Rancho Palos Verdes, Rolling Hills Estates, Bellflower, Long Beach, Lakewood, Paramount, and Rolling Hills. In 2019, a memorandum of understanding (MOU) was established between the RMC group and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) for administration and cost sharing for the implementation of the coordinated compliance, monitoring, and reporting plan for the Dominguez Channel and Los Angeles and Long Beach Harbors waters toxic pollutants total maximum daily loads (TMDL). The RMC meets quarterly to discuss issues affecting the Greater Harbor Waters Region. The City's stormwater consultant, McGowan Consultants, attends these meetings on behalf of the City of Rolling Hills. In 2014, the RMC was formed in part to address new legislation dealing with TMDL that came into law in 2012. Since the start of the RMC, individual permittees (five private industrial users also responsible for monitoring) have paid an annual buy-in fee of $12,300 (plus administrative fees, etc.). Recently, regulatory standards for total maximum daily loads (TMDL) were revised, forcing the Regional Board to make changes to its requirements. In turn, this affects the monitoring program administered by the RMC, in which the City is a part of. Due to the new requirements, an amendment is needed for the upcoming five-year MOU period, including an updated share-cost formula. The current five-year MOU was executed in 2019 and expires on December 31, 2024. The RMC will be working on updating the MOU in the coming months. If the City rejects the share-cost formula and decides not to be part of the MOU, the City will still be required to conduct monitoring at a much steeper price. 1108 On March 25, 2024, City staff presented the following information to the City Council: In preparation of the updated MOU, the RMC has been meeting to discuss revising the cost- share table. For the last five years, the total cost was $1.68 million. For the upcoming five years, the cost will increase to $2.97 million. The City of Rolling Hills would be expected (assuming the updated cost share is approved by the RMC) to receive an annual invoice for a maximum of $22,723 per year for the period of this proposed 5-year MOU (2024-2029). That cost may go down based on how many individual permittees (IP) participate (there have been five over the last ten years). Individual permittees are large private industrial businesses who also are responsible to conduct monitoring. Their contribution helps lower costs for cities such as Rolling Hills. The RMC is proposing to increase costs for the individual permittees to reflect the overall cost increases of the monitoring program (142%). Overall monitoring costs have gone up, partly due to general increases in labor and lab costs, and also due to increased monitoring requirements due to new permit requirements included in the recently updated TMDL. Base costs were previously agreed to cover 30% of the total monitoring costs (agreed to by the RMC when the coalition was established). The base costs would go down based on the number of individual permittees. Each named permittee (cities and county) is expected to pay the same base fee for the 5-year period ($80,918); LA County Flood Control District pays 10% of the total. The base costs were determined previously to cover 30% of monitoring costs. Additionally, each jurisdiction's area contribution was determined (area contributing stormwater runoff to the receiving waters in question (San Pedro Bay). The City of Rolling Hills was previously determined to have a 0.92-square-mile discharge area that drains to the receiving waters. The formula for area cost break down are as follows: (RH square miles/total square miles discharging stormwater to the receiving water) * (total cost for 5 years of monitoring – total input by IP) * area cost percentage (determined to be 60%) = area contribution amount 0.92/91.61 * 2,967,000 – 0 (assuming no IP) * 0.60 = $17,878 (area cost based on worst-case scenario) There are additional administrative fees applied by GWMA, which are between 5%-10% ($14,819 for the City). The total costs (area fee, base fee, and admin costs) add up to $113,615 total for the 5-year period ($22,723 annually). For the past five years, the City has been paying $7,315 per year (amended from the original $7,696 per year in the MOU). This is expected to increase from $17,024 to $22,723 (worst- case scenario), depending on IP opting in. The attached tables show the new recommended fee and the worst-case scenario. McGowan has reviewed the new recommended fee in the cost-share spreadsheet. In comparison with the previous cost-share tables from the 2019 MOU, the city’s proportionate share of the cost is similar. The cost-share spreadsheet is based on a 30-60-10 split in which 30% is the base cost, 60% is the cost based on a jurisdiction's land area, and 10% is paid by the LA County Flood Control District. 2109 The City Council unanimously directed staff to work with McGowan Consultants regarding potentially exiting the Regional Monitoring Coalition or, if not possible, requesting a reduction of the City’s proposed cost share amount and return with an update at the April 8, 2024 City Council meeting. DISCUSSION: After consulting with McGowan Consultants, staff found that agreeing to the cost share formula is the best and most economic path. There are a few points that lean towards this conclusion. Our retention rate and monitoring the flow, does not exempt us from water quality monitoring in the receiving waters. Additionally, regardless of the quantity of pollutants discharging into the San Pedro Bay, Rolling Hills is still expected to pay for monitoring as deemed in the Municipal Separate Storm Sewer System (MS4). TMDL monitoring is complicated and costly, hence the cost share model. Furthermore, if the city chooses not to participate with the Regional Monitoring Coalition (RMC), this could position us to take on the sole burden for any remediation that may be needed if toxins were ever found coming from our tributary. McGowan Consultants felt that this risk would not be advisable. Challenging our participation in TMDL monitoring, McGowan said, may compromise the favorable position we are currently in regarding compliance. ADDITIONAL INFORMATION Staff joined with McGowan consultants to explore questions asked by the Council at the March 25, 2024 City Council meeting. The following questions and answers are meant to fulfill the Council's request for additional information. How did the City originally get placed on this list? When the TMDL for Toxic Pollutants in Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters was adopted by the Los Angeles Regional Water Quality Control Board on May 5, 2011, the City was listed as a Responsible Party due to its contributory drainage area to the Los Angeles Harbor (east side of the City). Where does the area come from? Who came up with the map? The map may have been established by the Los Angeles Regional Board staff or the Los Angeles County Flood Control District staff. City staff, along with McGowan Consultants, would have to conduct some additional research to determine the origin. That said, there is no basis to dispute the City’s tributary area to the harbor since the Palos Verdes Peninsula Watershed Management Program (WMP) shows it as slightly larger than the TMDL does. Has any water been cleaned to date? Yes. Stormwater capital projects have been implemented in other jurisdictions tributary to the harbors. An important example is the Long Beach Municipal Urban Stormwater Treatment (LB-MUST) Project located along the lower Los Angeles River which has a capacity to treat 3110 two million gallons per day of urban runoff and stormwater (LB-MUST). The Ports of LA and Long Beach are also conducting maintenance dredging and implementing projects such as channel deepening and habitat improvement projects. A report that was submitted in March 2022 summarizes a host of actions that have been taken or are being planned, including stormwater projects, pollutant source control best management practices, and sediment management remedial actions (see Attachment E - Harbor toxics TMDL Phase II Implementation Report, Table 1) that report lists water quality improvement actions being implemented by the Ports of Los Angeles and Long Beach and each of the tributary watershed management groups, including the Palos Verdes Peninsula group. There are also regulatory measures that, over time, will decrease certain toxic pollutants in the harbor waters, specifically, the phase-out of copper in automotive brake pads via state and federal requirements is gradually reducing the load of copper entering marine waters as vehicle owners replace the brake pads on their vehicles over time or purchase new vehicles. What are the names of the five industrial permittees? Long Beach Generation, Morton Salt, Metropolitan Stevedore, Petro-Diamond, and Vopak Long Beach Terminal. Regarding the Sepulveda Canyon, is most of the City stormwater being absorbed? McGowan Consulting has not had the opportunity to review the current (2023-24) rain year results. However, McGowan Consultants have reviewed three years of flow monitoring (2020- 21, 2021-22, and 2022-23). Based on a review of that data and NV5’s report, it was observed that during average or lower-than-average rain years, most of the rain that falls within the city is being absorbed. However, during higher-than-average rain years such as the 2022-23 year and this current rain year, or following prolonged or intense rainfall events, there is water discharged to the downstream storm drain system from the City of Rolling Hills. What would be the cost of monitoring the City's stormwater that enters into San Pedro Bay? City Staff and McGowan Consultants believe that the Sepulveda Canyon flow monitoring data is representative of other canyons in the City so that the City should not need to conduct flow monitoring in other canyons directly tributary to San Pedro Bay in order to claim deemed compliance with the Harbor Toxics TMDL. That is how the City’s case as an 85th percentile, 24-hour runoff retention area was presented in the updated WMP. The LA Water Board’s letter conditionally approving the WMP was a bit unclear as to the City’s deemed compliance for the Harbor watershed. As a results, McGowan Consultants, will be requesting clarification of that. However, if the City were to be required to conduct flow monitoring in a representative canyon tributary to San Pedro Bay to demonstrate retention of the 85th percentile, 24-hour runoff volume in that watershed, the cost would be similar to what the city is currently incurring for Sepulveda Canyon flow monitoring, and possibly a bit less since this would be an add-on to NV5’s scope and there should be some efforts in common for such monitoring and data review/reporting. That said, deemed compliance does not avoid the City’s responsibility for meeting the MS4 Permit's water quality monitoring requirements, including receiving water monitoring in LA Harbor waters. What would the potential savings be if the City did not participate in the RMC? There would be no savings in monitoring costs because the City must conduct monitoring 4111 whether or not it receives deemed compliance via retention of the 85th%, 24-hr runoff rainfall event. Monitoring is required of all permittees, including TMDL receiving water monitoring which is what the Harbor Toxics monitoring is. When does the City have to agree or not agree to the cost share? No hard deadline has been given, but the Harbor Regional Monitoring Coalition (RMC) would like a response soon so that they can move forward with the preparation of a new MOU for the next five years. How can the City work around paying the same base rate as larger cities? The base rate was negotiated ten years ago with the first MOU, at which time various formulas were considered and negotiated between the smaller and larger cities. City Staff and McGowan Consultants are not hopeful that the group would be willing to renegotiate this formula. Does the City have to pay if we’re not contributing? Participating in a group monitoring effort is significantly less expensive than performing this monitoring alone. The municipal stormwater permit is very clear that whether or not the city is meeting its pollutant waste load allocations (via deemed compliance or via direct pollutant monitoring), it is still required to monitor water quality in the receiving water (e.g., LA Harbor) and in stormwater outfalls (Peninsula monitoring program). For the City to be excused from this receiving water monitoring requirement would require the LA Water Board to modify the terms of the stormwater permit. City Staff and McGowan Consultants do not think they will be willing to do so and are concerned that pushing back too hard on this could jeopardize the City’s deemed compliance via the 85th%, 24-hr retention. Concluding this follow up with McGowan Consultants, staff recommends that the City Council approve the cost share formula as presented. Once the GWMA MOU is authored, staff will return and present those terms to the City Council. FISCAL IMPACT: GWMA members pay 0-5% of administration costs, and non-members pay 5-10%. Annual membership dues to the GWMA for FY 2021/2022 were $15,000. According to the cost share formula, the City's total administrative cost is $14,819 (Base Cost + Area Cost x 7.5%, as non- members). Alternatively, if the city were to become a member of the GWMA, the administration cost would be $9,879 (Base Cost + Area Cost x 5%, as members). As such, the City of Rolling Hills would see no savings for being a member of the GWMA as the membership cost plus administrative cost would be $24,879. It is important to note that $8,000 will be covered by Measure W under the "new projects" category. Originally, the estimate was $2,000, but the planned expenditures for the Safe Clean Water (SCW) Annual Plan FY24-25 was revised after the City received the updated cost from RMC. Furthermore, additional funds may be recoverable under Measure W if individual permittees decide not to participate. In that instance, the City would document the additional cost incurred and would report the reason for the increase in the Safe Clean Water Annual Plan due in December 2024. 5112 RECOMMENDATION: Staff recommends that the City Council approve the cost share formula. ATTACHMENTS: Attachment A - PW_MS4_RH_AnnualPlan2024-25_SCW_Expenditures(Final2).pdf Attachment B - Harbor Toxic Downstream FY 2024-2029_R1.pdf Attachment C - Harbor Toxic Downstream FY 2024-2029_R1_worse case.pdf Attachment D - GWMA_MOU_FINAL_2019.pdf Attachment E - PW_MS4_TMDL Phase II Report_FINAL_March2022.pdf 6113 Item Description Estimated cost for Line Item Cost to be Recovered via Measure W for Ongoing Programs - up to 30% of planned expenditures Cost to be Recovered via Measure W for New Projects or Programs - at least 70% of planned expenditures Source Explanation 1a Coordinated Integrated Monitoring Program (CIMP) and City's share of Harbor Toxics TMDL 67,000$ 50,000.00$ City's maximum cost under CIMP MOU Amendment 2 less $10K in new costs shown in Item 1b plus 58% of City's maximum cost under new cost-share for Harbor Toxics TMDL assuming 5 industrial facilities participate - all rounded up to nearest $1K. CIMP monitoring and Harbor Toxcis TMDL monitoring are ongoing efforts implemented prior to adoption of Measure W by the voters in November 2018. Ongoing monitoring costs are therefore limited to a maximum of 30% of the City's Safe Clean Water Expenditures in a given fiscal year. Allowable expenditure is calculated by applying the 30:70 (ongoing vs new effort) ratio against total expenditures in the 70% new effort column. 1b CIMP Implementation of new 2021 MS4 Permit Requirements and Harbor Toxics monitoring increased cost due to TMDL revision 18,000.00$ 18,000.00$ Allocation of increased costs for CIMP and Harbor Toxics monitoring due to new requirement in the 2021 Regional Stormwater Permit and revised Harbor Toxics TMDL, respectively. Assumed $10K for CIMP and 42% of City's maximum cost under new cost-share for Harbor Toxics assuming 5 industrial facilities participate. Rounded up to nearest $1K. New requirements in 2021 Stormwater Permit and revised Harbor Toxics TMDL can be considered new effort in the 70% category. 2 Sepulveda Canyon Monitoring Study 21,000.00$ 21,000.00$ Estimated based on existing NV5 contract and escalated by 5%. Newly required by LA Water Board as a condition of City joining the Peninsula WMP for documenting the deemed compliance via 85%, 24-hr runoff retention. Since this is a new requirement it falls in the 70% new effort category. 3 SCW Municipal Program Planning and Reporting 9,000.00$ 9,000.00$ McGowan Task 2.2 - Consultant assistance with SCW planning and reporting including assisting City in commenting on and executing new Municipal Transfer Agreement with LACFCD. Eligible in the 70% category as a new effort since it is required by the SCW program. 4 Enhanced Sediment Source Control 6,000.00$ 6,000.00$ 10% of contract code enforcement cost for additional oversight of construction sites and brush clearance ordinance - same as allocated for FY23-24 New effort to address storm-borne sediment pollutants associated with insufficiently controlled construction sites and brush clearance to prevent wildfires and associated toxic pollutants. 5 Watershed Management Program Adaptive Management & Progress Reporting 5,000.00$ 5,000.00$ McGowan Task 8.1. - increased amount to reflect average effort experienced during FY22-23 and FY23-24 City's participation in watershed progress reporting and watershed management program as a result of joining the Peninsula EWMP is a new effort implemented to comply with the 2021 Stormwater Permit. 6 Development & Implementation of Community Outreach/Engagement 6,000.00$ 6,000.00$ McGowan Task 8.2 and 2.1 plus Other Direct Costs invoiced by McGowan for website hosting and media kit revision. Effort to develop new materials and methods for and tracking of dissemination and engagement as required by 2021 Stormwater Permit. 7 Wildfire Prevention Measures 50,000.00$ 50,000.00$ To be allocated towards City match for the FEMA grant for wildfire control. New effort to prevent wildfires also prevents post-fire stormwater pollution associated with multiple pollutants that are mobilized in stormwater after a fire. These pollutants include targeted TMDL pollutants: nitrogen, phosphorus, metals, and sediment-borne toxic pollutants. 50,000.00$ 115,000.00$ $ 165,000.00 Check: total planned expenditures are less than estimated total SCW Municipal funds available to spend in FY2024-25 as shown below. $ 89,397.67 see Fund Tracking tab $ 100,000.00 Note that SCW website references prior fiscal year because it is the year they collect the taxes even though not disbursed to City until midway through the following year. $ 170,457.90 Total SCW Municipal Funds Available to Spend less 10% for safety factor PLANNED EXPENDITURES FOR FY2024-2025 SAFE CLEAN WATER MUNICIPAL PROGRAM Estimated carryover of unspent funds from previous years Mesure W estimated disbursement to be received in December 2024 from LACFCD Expenditures 7114 Agencies (30/60 split)11 LACFCD (10% split)1 - -- -$222,285.00 $222,285 $44,457 $33,343 $51,126 Total 12 4.39 $63,912 $60,623 $124,535 $24,907 $6,227 $26,152 7.53 $109,626 $60,623 $170,249 $34,050 $8,512 $35,752 39.46 $574,481 $60,623 $635,104 $127,021 $31,755 $133,372 11.35 $165,240 $60,623 $225,863 $45,173 $11,293 $47,431 Base cost*30% 20.35 $296,267 $60,623 $356,890 $71,378 $53,533 $82,085 Area cost 60% 1.72 $25,041 $60,623 $85,664 $17,133 $4,283 $17,989 LACFCD contribution 10% 3.00 $43,676 $60,623 $104,299 $20,860 $15,645 $23,989 Total 100% 0.92 $13,394 $60,623 $74,017 $14,803 $11,103 $17,024 0.35 $5,095 $60,623 $65,719 $13,144 $9,858 $15,115 2.18 $31,738 $60,623 $92,361 $18,472 $4,618 $19,396 Years 5 0.36 $5,241 $60,623 $65,864 $13,173 $9,880 $15,149 GWMA members admin fee floor 0% 91.61 $1,333,710 $889,140 $2,222,850 $444,570 $200,050 $484,580 GWMA members admin fee ceiling 5% GWMA non-members admin fee floor 7% GWMA non-members admin fee ceiling 15% Annual Monitoring Cost per Permit Holder GWMA Direct and Indirect Admin per Permit Holder* Annual Payment per Permit Holder Total Base Cost per Permit Holder for 5 Years Total Direct & Indirect Admin Fee for Permit Holder for 5 Years Total Cost per Permit Holder*** $29,766 $4,465 $34,231 $148,830 $22,325 $171,155 Private sector permittees 5 Total for 5 Individual Permit Holders $855,772.50 Activity 2024-25 2025-26 2026-27 2027-28 2028-29 Cost FY24/25 - FY28-29 Base Fee+Basin Plan Amendment***$417,500 $603,500 $651,500 $358,000 $936,500 $2,967,000 * Monitoring costs will vary from year to year however costs will be averaged over the 5 year monitoring program. The average amount will be invoiced yearly. ** The GWMA administration cost is as follows: Direct admin fee is 0-5% for GWMA members and 5-10% for non-members. Indirect admin fee is 2-5% for non-members. *** Amounts shown are from Anchor QEA's Nov 2023 Proposal Permittee costs will be adjusted based on the number of individual NPDES permitees that participate. Individual NPDES Permits Long Beach (GWMA Member) Rolling Hills Estate Base Cost Indiv Permittees: Long Beach Generation; Metropolitan Stevedore; Morton Salt; Petro Diamond Vopak Costs Per Activity Base Cost+Area Per Year Signal Hill (GWMA Member) Unincorporated Totals Other NPDES Permit Holder Individual or General NPDES Permit Holders Los Angeles and Port of Los Angeles Paramount (GWMA Member) Rancho Palos Verdes Rolling Hills Area Cost Rates Base Cost plus Area Cost* Cost Share FY2024-2025 to FY2028-2029 (5 years) Cost Share Breakdown Port of Long Beach (GWMA Member) Maximum Annual Cost RMC Members Permittee Maximum GWMA Admin Cost**Area (mi2) LACFCD Contribution (flat 10%) Bellflower (GWMA Member) Monitoring Cost Harbor Toxic Downstream Cost Share Lakewood (GWMA Member) 8115 Agencies (30/60 split)11 LACFCD (10% split)1 - -- -$296,700.00 $296,700 $59,340 $44,505 $68,241 Total 12 4.39 $85,308 $80,918 $166,226 $33,245 $8,311 $34,908 7.53 $146,326 $80,918 $227,244 $45,449 $11,362 $47,721 39.46 $766,802 $80,918 $847,720 $169,544 $42,386 $178,021 11.35 $220,557 $80,918 $301,476 $60,295 $15,074 $63,310 Base cost*30% 20.35 $395,449 $80,918 $476,367 $95,273 $71,455 $109,564 Area cost 60% 1.72 $33,424 $80,918 $114,342 $22,868 $5,717 $24,012 LACFCD contribution 10% 3.00 $58,297 $80,918 $139,215 $27,843 $20,882 $32,020 Total 100% 0.92 $17,878 $80,918 $98,796 $19,759 $14,819 $22,723 0.35 $6,801 $80,918 $87,720 $17,544 $13,158 $20,175 2.18 $42,363 $80,918 $123,281 $24,656 $6,164 $25,889 Years 5 0.36 $6,996 $80,918 $87,914 $17,583 $13,187 $20,220 GWMA members admin fee floor 0% 91.61 $1,780,200 $1,186,800 $2,967,000 $593,400 $267,021 $646,804 GWMA members admin fee ceiling 5% GWMA non-members admin fee floor 7% GWMA non-members admin fee ceiling 15%Annual Monitoring Cost per Permit Holder GWMA Direct and Indirect Admin per Permit Holder* Annual Payment per Permit Holder Total Base Cost per Permit Holder for 5 Years Total Direct & Indirect Admin Fee for Permit Holder for 5 Years Total Cost per Permit Holder*** $0 $0 $0 $0 $0 $0 Private sector permittees 0 Total $0.00 Activity 2024-25 2025-26 2026-27 2027-28 2028-29 Cost FY24/25 - FY28-29 Base Fee+Basin Plan Amendment***$417,500 $603,500 $651,500 $358,000 $936,500 $2,967,000 * Monitoring costs will vary from year to year however costs will be averaged over the 5 year monitoring program. The average amount will be invoiced yearly. ** The GWMA administration cost is as follows: Direct admin fee is 0-5% for GWMA members and 5-10% for non-members. Indirect admin fee is 2-5% for non-members. *** Amounts shown are from Anchor QEA's Nov 2023 Proposal Permittee costs will be adjusted based on the number of individual NPDES permitees that participate. Lakewood (GWMA Member) Rolling Hills Area Cost Rates Base Cost plus Area Cost* Cost Share FY2024-2025 to FY2028-2029 (5 years) Cost Share Breakdown Port of Long Beach (GWMA Member) Maximum Annual Cost RMC Members Permittee Maximum GWMA Admin Cost**Area (mi2) LACFCD Contribution (flat 10%) Bellflower (GWMA Member) Monitoring Cost Harbor Toxic Downstream Cost Share Individual NPDES Permits Long Beach (GWMA Member) Rolling Hills Estate Base Cost Costs Per Activity Base Cost+Area Per Year Signal Hill (GWMA Member) Unincorporated Totals Other NPDES Permit Holder Individual or General NPDES Permit Holders Los Angeles and Port of Los Angeles Paramount (GWMA Member) Rancho Palos Verdes 9116 10117 11118 12119 13120 14121 15122 16123 17124 18125 19126 20127 21128 22129 23130 24131 25132 26133 27134 28135 29136 30137 31138 32139 33140 34141 35142 36143 37144 38145 39146 March 2022 Harbor Toxics TMDL Phase II Implementation Report Harbor Toxics TMDL Phase II Implementation Report Prepared for: Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill Los Angeles County Los Angeles County Flood Control District Ports of Long Beach and Los Angeles 40147 March 2022 Harbor Toxics TMDL Phase II Implementation Report Harbor Toxics TMDL Phase II Implementation Report Prepared for Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles Prepared by Anchor QEA, LLC 9700 Research Drive Irvine, California 92618 41148 Harbor Toxics TMDL Phase II Implementation Report i March 2022 TABLE OF CONTENTS 1 Introduction ................................................................................................................................ 1 1.1 Harbor Toxics TMDL ........................................................................................................................................... 1 1.2 Greater Harbor Waters ...................................................................................................................................... 1 1.3 Contaminated Sediment Management Plan ............................................................................................ 3 1.4 Objective ................................................................................................................................................................. 6 2 Planned Actions Completed .................................................................................................... 7 2.1 CSMP Phased Approach ................................................................................................................................... 7 2.2 Monitoring and Special Studies .................................................................................................................... 9 2.2.1 TMDL Special Studies......................................................................................................................... 9 2.2.2 TMDL Compliance Monitoring .................................................................................................... 10 2.2.3 IMP/CIMP Implementation ........................................................................................................... 11 2.3 WRAP Control Measures ............................................................................................................................... 12 2.4 Source Control Actions .................................................................................................................................. 13 3 Future Actions ........................................................................................................................... 15 3.1 Remaining Phase II Actions (2017 to 2027) ........................................................................................... 15 3.2 Phase III Actions (2027 to 2032) ................................................................................................................. 15 4 References ................................................................................................................................. 21 TABLES Table 1 Status of Source Control Actions Implemented in Phase II .................................................. 16 FIGURES Figure 1 Greater Los Angeles and Long Beach Harbors Waters Responsible Parties Jurisdictional Boundaries and Associated Watershed Management Group Boundaries ...................................................................................................................................................... 4 Figure 2 Identification, Prioritization, and Implementation Process for Contaminated Sediments Management .......................................................................................................................... 5 42149 Harbor Toxics TMDL Phase II Implementation Report ii March 2022 ABBREVIATIONS BMP best management practice Caltrans California Department of Transportation CASQA California Stormwater Quality Association CCMRP Coordinated Compliance Monitoring and Reporting Plan CIMP Coordinated Integrated Monitoring Program CSMP Contaminated Sediment Management Plan DTSC Department of Toxic Substances Control EWMP enhanced watershed management program Greater Harbor Waters Greater Los Angeles and Long Beach Harbor Waters (including Consolidated Slip) Harbor Toxics TMDL Total Maximum Daily Load for Toxic Pollutants in Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters HTWG Harbor Toxics Work Group IMP Integrated Monitoring Program IR Installation Restoration LA load allocation LARE Los Angeles River Estuary LID low impact development LU Land-Use MCM minimum control measure MS4 Municipal Separate Storm Sewer System NPDES National Pollutant Discharge Elimination System OW On-Water PCB polychlorinated biphenyl Ports Ports of Long Beach and Los Angeles RMC Regional Monitoring Coalition RWQCB Regional Water Quality Control Board S Sediment SB Senate Bill SCCWRP Southern California Coastal Water Research Project SQO Sediment Quality Objective SWAMP Surface Water Ambient Monitoring Program TMDL Total Maximum Daily Load WLA waste load allocation WMP watershed management program WRAP Water Resources Action Plan WS Watershed 43150 Harbor Toxics TMDL Phase II Implementation Report 1 March 2022 1 Introduction 1.1 Harbor Toxics TMDL The Total Maximum Daily Load for Toxic Pollutants in Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters (Harbor Toxics TMDL) became effective on March 23, 2012. The requirements of the Harbor Toxics TMDL are specified in Attachment A to Resolution No. R11-008, Amendment to the Water Quality Control Plan – Los Angeles Region (RWQCB 2011). The Harbor Toxics TMDL was promulgated to protect and restore fish tissue, water, and sediment quality in Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters (including Consolidated Slip; Greater Harbor Waters). To protect marine life and minimize human health risks due to the consumption of fish, the Harbor Toxics TMDL includes annual contaminant limits in surface sediment, stormwater effluent, and fish tissues in the Greater Harbor Waters. These limits are defined as target loads or concentrations for compliance with the Harbor Toxics TMDL. The intent of a Total Maximum Daily Load (TMDL) is to: 1) determine the quantity of contaminants a system can assimilate while protecting water quality; 2) determine all inputs of contaminants to the system and linkages of inputs to impairments; and 3) allocate reductions to each source to bring the waterbody into compliance with established criteria for the protection of beneficial uses related to water quality. The Harbor Toxics TMDL set waste load allocations (WLAs) in the Greater Harbor waterbodies to limit sediment-bound pollutant loadings from upstream and on-land sources. Final WLAs are assigned to stormwater dischargers (i.e., Municipal Separate Storm Sewer System [MS4], California Department of Transportation [Caltrans], general construction, and general industrial dischargers) and other National Pollutant Discharge Elimination System (NPDES) dischargers. In addition, the Harbor Toxics TMDL set load allocations (LAs) in the Greater Harbor Waters waterbodies to limit concentrations in bedded sediments believed to impact marine benthos (direct effects) and fish tissue (indirect effects). Final LAs are assigned to direct atmospheric deposition and bed sediments in both wet and dry weather. Mass-based allocations have been set where sufficient data were available to calculate mass-based allocations; otherwise, concentration-based allocations have been set. 1.2 Greater Harbor Waters The Harbor Toxics TMDL requires monitoring and implementation activities in three waterbody areas: 1. Dominguez Channel, Torrance Lateral, and Dominguez Channel Estuary 2. Greater Harbor Waters 3. Los Angeles River and San Gabriel River 44151 Harbor Toxics TMDL Phase II Implementation Report 2 March 2022 The Greater Harbor Waters include Long Beach Inner Harbor, Long Beach Outer Harbor, Los Angeles Inner Harbor, Los Angeles Outer Harbor, Consolidated Slip, Fish Harbor, Cabrillo Marina, Inner Cabrillo Beach, Los Angeles River Estuary (LARE), and San Pedro Bay (RWQCB 2011). The Los Angeles/Long Beach Harbor complex consists of approximately 15,000 acres in land and water in western San Pedro Bay, to the southeast of Palos Verdes Peninsula. Loading to the Greater Harbor Waters is from four contributing watersheds, including the Dominguez Channel, Los Angeles River, San Gabriel River, and the Nearshore Watershed. The Dominguez Channel discharges into Los Angeles Harbor via Consolidated Slip, and the Los Angeles River discharges into Eastern San Pedro Bay at the east side of Long Beach Harbor. The Harbor Toxics TMDL names the following responsible parties for the Greater Harbor Waters: • Greater Harbor Waters MS4 Permittees ‒ Caltrans ‒ City of Bellflower ‒ City of Lakewood ‒ City of Long Beach ‒ City of Los Angeles ‒ City of Paramount ‒ City of Signal Hill ‒ City of Rolling Hills ‒ City of Rolling Hills Estates ‒ City of Rancho Palos Verdes ‒ Los Angeles County ‒ Los Angeles County Flood Control District • City of Long Beach (including the Port of Long Beach) • City of Los Angeles (including the Port of Los Angeles) • California State Lands Commission • Individual and General Stormwater Permit Enrollees • Other Non-Stormwater Permittees, including the City of Los Angeles’ Terminal Island Water Reclamation Plant The LARE responsible parties subgroup includes the following entities: • Caltrans • City of Long Beach • City of Los Angeles • City of Signal Hill • Los Angeles County • Los Angeles County Flood Control District 45152 Harbor Toxics TMDL Phase II Implementation Report 3 March 2022 The Consolidated Slip responsible parties subgroup includes the following entities: • City of Los Angeles • Los Angeles County • Los Angeles County Flood Control District Watershed and jurisdictional boundaries for the Greater Harbor Waters are presented in Figure 1. Each named responsible party is required to conduct compliance monitoring activities; however, the Harbor Toxics TMDL encourages collaboration and coordination of monitoring efforts. In 2014, the Greater Harbor Waters Regional Monitoring Coalition (RMC) was formed to coordinate monitoring efforts to avoid duplication and reduce associated monitoring costs. Monitoring activities to be conducted by the cooperating parties for the Greater Harbor Waters are outlined in the Coordinated Compliance Monitoring and Reporting Plan (CCMRP; Anchor QEA 2019a). 1.3 Contaminated Sediment Management Plan The Harbor Toxics TMDL requires development of a Contaminated Sediment Management Plan (CSMP) to describe an approach for contaminated sediment management. Draft CSMPs were developed for the Los Angeles Harbor and the Long Beach Harbor, Eastern San Pedro Bay, and LARE in March 2014 (2 years after the effective date of the TMDL) and were most recently updated in 2015 and 2016 (Anchor QEA 2015a, 2016a). The CSMPs were developed to be consistent with each other, as well as the Dominguez Channel Estuary CSMP. The CSMPs were designed to meet requirements of the Harbor Toxics TMDL and provide an approach to identify, prioritize, and manage contaminated sediments for the protection of benthic community and human health. A five-step process is recommended to evaluate contaminated sediment management options for TMDL compliance, as presented in Figure 2. This process prioritizes management efforts at sites that have the greatest impact to the overall health of the benthic community and risk to humans from fish consumption and allows sites with lower risks to be addressed in later phases of the TMDL schedule. This approach also encourages collaboration with regional monitoring programs, watershed management programs (WMPs), enhanced watershed management programs (EWMPs), and existing sediment remediation programs. 46153 Port of Los Angeles Port of Long Beach Los Angeles Rolling Hills Rolling HillsEstates SignalHill Lakewood Long Beach Bellflower Paramount Rancho PalosVerdes Long Beach Nearshore DominguezChannel Palos VerdesPeninsula Lower LosAngelesRiver Lower SanGabrielRiver Los CerritosChannel [0 3 Miles Publish Date: 2022/03/14, 4:04 PM | User: hromerFilepath: \\orcas\GIS\Jobs\GatewayWaterMgmtAuth_1205\RegionalMonitoring\Maps\2022\TMDL_Watersheds.mxd LEGEND: Watershed Management Group Municipality/Jurisdiction Bellflower Lakewood Long Beach Paramount Rancho Palos Verdes Rolling Hills Estates Signal Hill Los Angeles Port of Long Beach Port of Los Angeles Rolling Hills LA County Unincorporated Watersheds (HUC 12) Alamitos Bay Compton Creek-Los Angeles River Lower Dominguez Channel Long Beach Harbor San Pedro Bay Figure 1Greater Los Angeles and Long Beach Harbors Waters Responsible Parties Jurisdictional Boundaries and Associated Watershed Management Group BoundariesHarbor Toxics TMDL Phase 2 Implementation Status Report Greater Los Angeles and Long Beach Harbor Waters Toxics TMDL 47154 Harbor Toxics TMDL Phase II Implementation Report 5 March 2022 Figure 2 Identification, Prioritization, and Implementation Process for Contaminated Sediments Management 48155 Harbor Toxics TMDL Phase II Implementation Report 6 March 2022 1.4 Objective The Harbor Toxics TMDL requires all responsible parties develop and submit a report that summarizes the status of Phase II implementation actions, as well as the scope and schedule for future actions. The implementation report is due to the Regional Water Quality Control Board (RWQCB) 10 years after the effective date of the TMDL. In addition, an implementation report is required per the Los Angeles and Ventura Counties MS4 Permit (Order No. R4-2021-0105). This Phase II implementation report was developed to meet requirements of the Harbor Toxics TMDL, as well as the MS4 Permit, for the Greater Harbor Waters responsible parties. Responsible parties to this Harbor Toxics TMDL Phase II Implementation Report include the Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County and Los Angeles County Flood Control District; and the Ports of Long Beach and Los Angeles. 49156 Harbor Toxics TMDL Phase II Implementation Report 7 March 2022 2 Planned Actions Completed 2.1 CSMP Phased Approach The Harbor Toxics TMDL schedule is divided into three phases: • Phase I, completed 5 years after the effective date of the Harbor Toxics TMDL (March 2017) • Phase II, completed 15 years after the effective date of the Harbor Toxics TMDL (March 2027) • Phase III, completed 20 years after the effective date of the Harbor Toxics TMDL (March 2032) The purpose of Phase I actions is to reduce the amount of sediment transport from point sources that directly or indirectly discharge to Greater Harbor Waters. The Harbor Toxics TMDL calls for the continuation of source reduction, source control, and sediment management actions throughout the Nearshore Watershed. Phase I actions included instituting watershed-wide best management practices (BMPs) and developing CSMPs. As described in Section 1.3, CSMPs were developed for the Los Angeles Harbor and Long Beach Harbor, Eastern San Pedro Bay, and LARE (Anchor QEA 2015a, 2016a). Upland source control actions are defined in the following WMPs and EWMPs: • Enhanced Watershed Management Program for the Dominguez Channel Watershed Management Area Group (Dominguez Channel Watershed Management Area Group et al. 2021) • Watershed Management Program for the Nearshore Watersheds (City of Long Beach 2021) • Los Cerritos Channel Watershed Management Program (Richard Watson & Associates 2021) • Lower Los Angeles River Watershed Management Program (John L. Hunter & Associates 2021a) • Lower San Gabriel River Watershed Management Program (John L. Hunter & Associates 2021b) • Palos Verdes Peninsula Enhanced Watershed Management Program (Palos Verdes Peninsula Watershed Management Group 2021) Control measures identified in WMPs and EWMPs, which may be implemented in Phase I or subsequent phases, include nonstructural and structural control measures. Minimum control measures (MCMs) are those defined in the MS4 Permit for all permittees to implement. Nonstructural control measures include MCMs, as well as additional institutional BMPs, that prevent the release of pollutants or the transport of pollutants within the MS4 area. Example institutional BMPs include irrigation control, enhanced street sweeping, and catch basin cleaning. Structural control measures include regional BMPs and distribution BMPs. Regional BMPs capture runoff from larger areas that are often multi-jurisdictional, such as infiltration basins and detention basins. Distribution BMPs have smaller footprints, and they capture and store or infiltrate water from smaller 50157 Harbor Toxics TMDL Phase II Implementation Report 8 March 2022 catchments than regional BMPs. Example structural control measures include low impact development (LID), green streets, and trash capture devices. As per the TMDL, pollutant reduction actions at the Ports of Long Beach and Los Angeles (Ports) during Phase I were developed to address different sources that contribute loadings to the Los Angeles and Long Beach Harbors. Examples include harbor-wide activities and associated control measures for sediment and water and to reduce discharges from various land uses in the harbor, nearshore discharges, and on-water discharges. In 2009, the Ports developed the Water Resources Action Plan (WRAP) with the guidance and participation from U.S. Environmental Protection Agency, RWQCB, and a public stakeholder group of regulatory agencies, non-governmental organizations, and community representatives (Ports 2009). The WRAP was developed to summarize and prioritize activities that could be conducted to control discharges of polluted stormwater and contaminated sediments to the harbor (Ports 2009). Actions identified in the WRAP address Phase I source reduction activities. Standard port operations implemented during Phase I also resulted in the net improvement of sediment conditions through routine maintenance dredging, implementation of capital improvement projects such as terminal development and channel deepening, and development of habitat improvement projects. Throughout these operations, impacted sediments are encountered and removed from the environment, which generally improves overall water and sediment quality. During Phase I, the Port of Long Beach removed approximately 4,078,542 cubic yards of sediment from the Port environment during maintenance dredging and capital improvement projects. As per the TMDL, contaminated sediment removal from areas of known concern may be implemented during Phase I. One project identified in the TMDL included the Port of Long Beach Installation Restoration (IR) Site 7, located in West Basin. Although dredging at IR Site 7 was completed prior to effective date of the TMDL, the project was officially closed out by the California Department of Toxic Substances Control (DTSC) in June 2013. As part of this project, a total of 502,984 cubic yards of contaminated sediment was removed and placed inside the Pier G slip fill containment area and covered with up to 24 feet of clean fill material. Other actions included in Phase I include monitoring and special studies. Regional monitoring was also conducted in the Greater Harbor Waters in Phase I as part of the Southern California Coastal Water Research Project’s (SCCWRP’s) 2013 Bight Program. In 2014, the RMC began Harbor Toxics TMDL compliance monitoring for the Greater Harbor Waters. As part of this program, water, sediment, and fish tissue monitoring is performed in accordance with the CCMRP (Anchor QEA 2019a). To maintain consistency and to take advantage of coordinated sampling efforts with other regional monitoring programs, CCMRP sample collection methods adhere to Bight and Surface Water Ambient Monitoring Program (SWAMP) monitoring protocols. Monitoring for MS4 Permits were conducted in accordance with the appropriate Coordinated Integrated Monitoring Programs (CIMPs) or Integrated 51158 Harbor Toxics TMDL Phase II Implementation Report 9 March 2022 Monitoring Program (IMP). In addition to monitoring programs, the Ports engaged in conducting and developing a series of special studies examining the fate and effect of chemicals of concern in the Greater Harbor Waters area to determine the cause and source of observed impairments via the Harbor Toxics Work Group (HTWG). Planned activities in Phase II include the implementation of additional BMPs and site remedial actions in the Nearshore Watershed and in the Los Angeles and Long Beach Harbors, as determined to be effective based on the success of upstream source control, TMDL monitoring data evaluations, WRAP activities implemented during Phase I, and targeted source reduction activities as identified in Phase I (RWQCB 2011). Sediment, water, and fish tissue monitoring will continue via the CCMRP, Bight Program, CIMPs and IMP, and special studies. Planned activities in Phase III include implementation of secondary and additional remedial actions as necessary to be in compliance with the final allocations by the end of the implementation period (RWQCB 2011). 2.2 Monitoring and Special Studies 2.2.1 TMDL Special Studies TMDL special studies were implemented to fill data gaps, examine the spatial and temporal patterns of contaminants, establish linkage between sediment contaminant concentrations and impairment, and identify and quantify sources. The Ports engaged in extensive data collection programs for chemical, biological, and physical data for sediment, water, and fish, as well as modeling programs for bioaccumulation and sediment transport, including propeller wash, hydrodynamic, and upland loading through the HTWG. Specific TMDL special studies conducted by the Ports include the following: • Data Gaps: The data gaps study was conducted to inform the conceptual site model as a basis for the Ports’ bioaccumulation model on indirect human health effects of sediment-borne contaminants from consumption of fish that are caught in the Los Angeles and Long Beach Harbor complex. The strategy behind the models was to identify important contributors to fish tissue concentrations and to develop a sediment management program that focuses on reducing these concentrations (Anchor QEA 2014a). • Fish Tracking Study: This study was conducted to characterize White Croaker and California Halibut fish movement patterns within the Los Angeles and Long Beach Harbor complex as well as to and from the Palos Verdes Shelf to better parameterize the bioaccumulation model in response to the Harbor Toxics TMDL (Lowe et al. 2015). • Food Web Study (Surface Sediment and Polychaete Tissue Program): This study was conducted to fill data gaps associated with surface sediment and polychaetes that were necessary to support parameterization and calibration of the WRAP and bioaccumulation 52159 Harbor Toxics TMDL Phase II Implementation Report 10 March 2022 models (Environ 2015). As part of this program, synoptic samples of surface sediment, porewater, and polychaete tissue were collected for physical and chemical analysis. • Low Detection Limit Receiving Water Sampling: This study was designed to collect contaminant data from the water column to help inform the WRAP and bioaccumulation models (Anchor QEA 2013a). High volume sampling and passive sampling methods were employed to collect polychlorinated biphenyl (PCB) and DDX data using analytical methods with ultra-low detection limits. • Low Detection Stormwater Sampling: This study was designed to collect contaminant data from the water column to help inform the WRAP and bioaccumulation models. High volume sampling and passive sampling methods were employed to collect PCB and DDX data using analytical methods with ultra-low detection limits (Anchor QEA 2013a). • Natural Recovery Evaluation Using Geochronology Cores: The objective of this evaluation was to obtain geochronology cores to estimate sedimentation rates and determine the potential for natural recovery (Anchor QEA 2013b and Anchor QEA 2014b). Cores were collected and sediments were analyzed for contaminants and radioisotopes to date sediments and quantify measurable temporal trends in contaminant concentrations rates. • Linked Hydrodynamic, Sediment Transport, and Bioaccumulation Model: These models were developed as site-specific models to address sediment-borne contaminants of indirect human health effects in response to the Harbor Toxics TMDL. These models were developed as part of the Ports’ approach to the TMDL to utilize feasible management options, support compliance requirements, and to understand the hydrodynamics and transport of contaminants in the water column and sediment (Anchor QEA 2017a, Everest 2017). 2.2.2 TMDL Compliance Monitoring As previously described, the CCMRP details TMDL compliance monitoring activities conducted by the Greater Harbor Waters responsible parties. Each named party is responsible for compliance monitoring; however, the Harbor Toxics TMDL encourages collaboration and coordination of monitoring efforts. The RMC was subsequently formed in 2014 to coordinate monitoring efforts. Compliance monitoring began in 2014 and was later modified in 2019 to create a more efficient sampling program (Purdy 2019). The modified monitoring program consists of the following: • In situ water quality measurements and water column samples collected three times annually (two during wet weather and one during dry weather) at 12 locations 1 • Sediment sampling twice every 5 years at each of the 22 Harbor Toxics TMDL-specified locations 1 Per the approved modifications (Purdy 2019) in support of compliance monitoring and reporting for the Harbor Toxics TMDL, beginning in August 2019, water samples were collected at one station within each of the 12 water quality groups. Stations were selected from the 22 Harbor Toxics TMDL-specified station locations that occur within each water quality group. 53160 Harbor Toxics TMDL Phase II Implementation Report 11 March 2022 • Fish tissue monitoring twice every 5 years (coordinated with sediment monitoring) at four stations (Consolidated Slip, Outer Los Angeles Harbor, Outer Long Beach Harbor, and Eastern San Pedro Bay) Sediment triad (i.e., chemistry, toxicity, and benthic community) sampling is performed to assess sediment quality using California’s direct effects Sediment Quality Objectives (SQOs) as described in the Water Quality Control Plan for Enclosed Bays and Estuaries, Sediment Quality Provisions (Cal EPA/SWRCB 2018). The SQO assessment is performed for each of the 22 stations by calculating scores for each individual line of evidence and an integrated final station level assessment. Every 5 years, and most recently in 2018, sediment sampling and analysis is conducted in coordination with the Bight Program. The Bight Program has been running for more than 25 years and allows for long-term tracking of benthic communities, fisheries, and water and sediment quality along the Southern California Bight. The next coordinated sediment sampling is scheduled for 2023. Water, sediment, and fish tissue compliance monitoring results for each sampling event are summarized in the Harbor Toxics TMDL Annual Reports (Anchor QEA 2015b, 2016b, 2017b, 2018, 2019b, 2020, and 2021a). 2.2.3 IMP/CIMP Implementation Region-wide MS4 Permits are adopted by the RWQCB for the purpose of protecting the beneficial uses in the receiving waters. Permits allow permittees to coordinate stormwater planning efforts on a watershed basis to achieve compliance with numerical criteria. Monitoring is required to assess impacts of discharges on receiving waters, compliance with receiving water and water quality-based effluent limitations, characterize pollutant concentrations and loads, identify sources of pollutants, and measure effectiveness of control measures. An IMP or CIMP was developed for each MS4 area to define the monitoring approach and methods to meet MS4 Permit requirements. IMPs and CIMPs for each EWMP or WMP discussed in Section 2.1 are summarized as follows: • Coordinated Integrated Monitoring Program for the Dominguez Channel Watershed Management Area Group (Dominguez Channel Watershed Management Area Group et al. 2016) • Integrated Monitoring Program for the Nearshore Watersheds (Anchor QEA 2021b) • Los Cerritos Channel Coordinated Integrated Monitoring Program (Kinnetic Laboratories 2015a) • Coordinated Integrated Monitoring Program for the Lower Los Angeles River Watershed Management Group (Kinnetic Laboratories 2017) • Coordinated Integrated Monitoring Program for Lower San Gabriel River Watershed Management Group (Kinnetic Laboratories, Inc. 2015b) • Coordinated Integrated Monitoring Program (CIMP) for the Palos Verdes Peninsula Group (Palos Verdes Peninsula Group 2016) 54161 Harbor Toxics TMDL Phase II Implementation Report 12 March 2022 2.3 WRAP Control Measures The Ports jointly developed the WRAP in 2009. This living document details control measures and associated programs to address four categorical resources: stormwater discharges from land-use sources, on-water sources, sediments, and discharges from the upstream watershed. Specific control measures for each of these categories are as follows: • Land-Use (LU)1: Enhance housekeeping BMPs in maintenance and fueling areas, general cargo handling areas, certain dry-bulk cargo handling areas, automobile dismantling and boat repair facilities, oil production facilities, and building maintenance and landscaping areas. • LU2: Develop a port-wide guidance manual for design of new and redeveloped facilities, including design criteria and operational BMPs. • LU3: Evaluate the need for structural BMPs for key discharges and targeted pollutants at existing facilities and install where necessary to ensure compliance. • LU4: Continue and expand upon existing stormwater/dust control programs for vacant/undeveloped property. • LU5: Enhance and expand litter control programs and implement relevant elements of those programs in specific sources. • LU6: Enhance and expand street and public parking area sweeping and cleaning programs. • LU7: Evaluate existing construction permit compliance procedures and enhance as necessary. • LU8: Evaluate Port-owned properties outside the harbor districts and ensure permit compliance as necessary. • On-Water (OW)1: Develop guidance manual for on-water activities (e.g., allowable and prohibited vessel maintenance activities and discharges). • OW2: Develop Port policy and standards for maintenance, in-kind replacement, and eventual phasing out of exposed treated piling from in-water applications. • OW3: Develop BMPs and standards for zinc-based cathodic protection of Port structures and vessels. • Sediment (S)1: Develop sediment management policy and guidance establishing priorities for removal, disposal, and management of sediments with a clear decision-making framework. • S2: Develop a sediment management policy establishing priorities for the management of areas of legacy contaminated sediments and hot spots. • Watershed (WS)1: Employ all available means to support efforts to reduce upstream pollutant loadings that adversely affect harbor water and sediment quality. Specific WRAP control measures completed in Phase I and completed and ongoing in Phase II are detailed in Table 1. 55162 Harbor Toxics TMDL Phase II Implementation Report 13 March 2022 2.4 Source Control Actions Table 1 summarizes the status of source control actions and projects implemented in Phase II by members of the RMC in support of the Harbor Toxics TMDL. This table was compiled by reviewing WMPs, EWMPs, and Watershed Annual Reports to evaluate planned, ongoing, or completed initiatives for the Dominguez Channel Watershed, Los Cerritos Channel Watershed, Lower Los Angeles River Watershed, Lower San Gabriel River Watershed, Nearshore Watershed, and Palos Verdes Peninsula Watershed. In addition, WRAP control measures and CSMP implementation actions were evaluated in coordination with the Ports. Members of the RMC have also implemented a variety of non-structural source control measures that are discussed in more detail in the EWMPs and Watershed Annual Reports but have been excluded for brevity in this report. There are also multiple state and regional actions and regulations that have been implemented or are planned to reduce contaminants in stormwater. These include the following: • California Lead in Wheel Weights Restriction: As of January 2010, Senate Bill (SB) 757 prohibits the manufacture, sale, or installation of wheel weights containing more than 0.1% lead. If lead wheel weights are removed from a tire on an existing vehicle for any reason, the lead wheel weight may not be placed back on the tire. The language of the statute is worded broadly and does not limit the scope of the legislation to automobile weights only. • California Motor Vehicle Brake Friction Material Law: SB 346 prohibits sale of brake pads in California containing more than trace amounts of copper, certain heavy metals, and asbestos. The law requires an incremental reduction in the amount of copper allowed in vehicle brake pads, which constitutes the single largest source of copper in metropolitan environments. The first compliance deadline was January 2021, after which the copper content in brake pads cannot exceed 5%. Beginning in January 2025, copper content in brake pads cannot exceed 0.5%. • Zinc in Tires: The California Stormwater Quality Association (CASQA) is working to utilize the DTSC Safer Consumer Product Regulations to reduce the content of zinc in tires, which is one of the largest sources of zinc in stormwater in urban areas. DTSC is now working on preparing a technical document and will solicit input from industry representatives and the public prior to initiating rulemaking. If DTSC chooses to regulate zinc in tires, manufacturers will have to conduct an Alternatives Analysis to determine if there is a substitute that is safe for the environment and public health while still meeting performance and safety requirements. On January 12, 2021, DTSC put tire manufacturers on notice that California wants them to explore alternatives to using zinc. • Measure W: Approved by Los Angeles County voters in 2018, Measure W is a multi-benefit measure that provides cities, watershed areas, and Los Angeles County with funds to capture, treat, and recycle stormwater. With a Regional Oversight Committee that reviews Stormwater Investment Plans to ensure Program goals are being prudently met, they maintain proper 56163 Harbor Toxics TMDL Phase II Implementation Report 14 March 2022 balance of multi-benefit projects and steer future processes. Measure W funds Los Angeles County’s Safe Clean Water Program to improve water quality, increase local water supply, and enhance the community by working with Watershed coordinators and communities. 57164 Harbor Toxics TMDL Phase II Implementation Report 15 March 2022 3 Future Actions 3.1 Remaining Phase II Actions (2017 to 2027) The goal of Phase II is to implement BMPs, implement site-specific cleanup actions for areas defined as high priority during Phase I, implement additional BMPs and site remedial actions upstream and in the Ports, and identify appropriate actions based on the TMDL monitoring program and special studies. Actions taken in support of these goals are described in Table 1. Several ongoing source control actions will continue throughout Phase II. In addition, several regional BMPs in the planning phase will continue to be developed throughout Phase II. As described in Table 1, Channel 2 at the Port of Long Beach is currently in Step 1 of the CSMP approach for identification and management of contaminated sediment hot spots (Figure 2). As the results from Channel 2 are evaluated, these data will support the identification and selection of the most appropriate management alternative in Phase II. Once all parties agree on the selected management approach and funding mechanisms are secured, the management action can be scheduled and implemented, if warranted based on the data. Sediment, water, and fish tissue monitoring will continue in Phase II via the CCMRP, Bight Program, CIMPs and IMP, and special studies. Data from these programs will support the identification of other potential sites to be managed. 3.2 Phase III Actions (2027 to 2032) The purpose of Phase III is to implement secondary and additional remediation actions as necessary to be in compliance with final WLAs by the end of the TMDL implementation period (RWQCB 2011). This will be done by continuing to implement green streets, catch basins, LID projects, redevelopment, sediment management, and regional projects. Based on data from TMDL monitoring and special studies, any additional source control measures and hot spot cleanup areas will be identified and implemented. As discussed in Section 3.1, this may include Channel 2 at the Port of Long Beach, depending on monitoring results and if all parties agree on the selected management approach and funding mechanisms are secured. 58165 Table 1 Status of Source Control Actions Implemented in Phase II Associated WMP/EWMP Agency1 Planned WMP/EWMP Action Status Notes Reference Material Proposed Regional Filtration location P Potential Regional Filtration location: Bixby Village Golf Course Long Beach Nearshore Watershed WMP 2020-21 Proposed future BMP locations P Potential future BMP locations: Earl Miller Japanese Garden, Triangle on Loynes, and Bluffs 1 and 2 Park. Long Beach Nearshore Watershed WMP 2020-21 Proposed Regional Infiltration BMP locations P Potential Infiltration locations: Stearns Champions and Jack Nichol Parks; Horace Mann, Charles F. Kettering, Bixby and Lowell Elementary Schools; Sato Academy of Math and Science; Marine Stadium; vacant parcel between Interstate 405 and North Lakewood Boulevard; Utilities Parcel (SCE Hinson Substation); and Long Beach Police East Division Long Beach Nearshore Watershed WMP 2020-21 Completed Infiltration BMPs ✔Bixby Park; Granada, Junipero, Alamito, and Marine Park Parking Lot Improvements; and Pier J Bike and Pedestrian Path Long Beach Nearshore Watershed WMP 2020-21 Completed trash capture device installations ✔333 devices were installed in FY 2018-2019; 302 installations were installed FY 2020-2021 Long Beach Nearshore Watershed WMP 2020-21 Phase 2 Wetlands Restoration Project →Design is underway of Colorado Lagoon Restoration Project to reconnect marine habitat to full tidal flushing.Long Beach Nearshore Watershed WMP 2020-21 New Gerald Desmond Bridge Replacement Project ✔BMPs include 2 infiltration trenches, 1 media filter, 5 biofiltration swales, and 2 Austin vault sand filters. Long Beach Nearshore Watershed WMP 2020-21 Bioinfiltration BMP ✔Harbor Scenic and Pier J Intersection Improvement Project Long Beach Nearshore Watershed WMP 2020-21 Flow-through treatment BMP ✔Fire Station 15 Long Beach Nearshore Watershed WMP 2020-21 Middle Harbor Redevelopment Project ✔Upgrade facilities; included the installation of 12 flowthrough treatment BMPs.Long Beach Nearshore Watershed WMP 2020-21 Infiltration BMPs ✔Junipero Beach – Phase 2 and Granada Beach Concession Building Long Beach Nearshore Watershed AR 2020-21 Underway Infiltration BMPs →Alamitos Beach Concession Building Long Beach Nearshore Watershed AR 2020-21 Planned trash capture device installations →Full trash capture device installation planning is underway.Long Beach Nearshore Watershed WMP 2020-21 Piers G and J Doubletrack →Project is designed to include catch basin filter inserts within existing and proposed drain inlets.Long Beach Nearshore Watershed AR 2020-21 Fire Station 20 →Planning is to include BMPs within all catch basins, isolated wash area, and drought tolerant landscaping. Long Beach Nearshore Watershed AR 2020-21 Pier G Wharf Extension →This project involves hydrodynamic separator and certified full trash capture device.Long Beach Nearshore Watershed AR 2020-21 Green Streets Master Plan P Development of a Green Streets Master Plan to incorporate structural BMPs into existing R-O-Ws Long Beach Nearshore Watershed AR 2020-21 Stormwater Projects Master Plan P The City plans to develop a Stormwater Projects Master Plan to strategically plan out locations for stormwater projects within the City.Long Beach Nearshore Watershed AR 2020-21 CSMP POLB Channel 2 sediment remediation →Sediment investigation (as per CSMP) to inform management actions; sediment sampling and characterization efforts CSMP Land Use 1 →BMPs for maintenance/fueling areas, auto dismantling/boat repair facilities, oil production facilities, and building maintenance/landscaping areas WRAP Land Use 2 ✔Design guidance manual WRAP Land Use 3 →Evaluate need for structural BMPs for discharges and targeted pollutants at existing facilities.WRAP Land Use 4 →Stormwater/dust control for orphan sites WRAP Land Use 5 →Litter Control Program WRAP Land Use 6 →Public area sweeping program WRAP Land Use 7 →Evaluate construction permit compliance and enhance as necessary WRAP Land Use 8 →Evaluate port owned properties within watershed but outside port boundary/harbor districts; ensure permit compliance.WRAP On Water 1 ✔Vessel guidance manual for on-water activities; program has been implemented and guidance is ongoing.WRAP On Water 2 →Piling replacement; phase out of exposed treated piling WRAP Long Beach Nearshore WMP City of Long Beach WRAP POLA/POLB Harbor Toxics TMDL Phase II Implementation Report 16 March 2022 59166 Table 1 Status of Source Control Actions Implemented in Phase II Associated WMP/EWMP Agency1 Planned WMP/EWMP Action Status Notes Reference Material On Water 3 →Develop standards for zinc-based cathodic protection; use ICCP versus sacrificial anodes and replace zinc with aluminum alloys.WRAP Sediment 1 →Operations Sediment Management Plans; Ports determine the path of sediment management, and this includes dredging. WRAP Sediment 2 →Sediment management policies and establish management of areas of legacy pollutants and hot spots WRAP Watershed Discharges 1 →Support pollutant loading reduction efforts WRAP Cities of Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates Low Impact Development (LID)→New and redeveloped LIDs required for priority development projects to retain or biofilter stormwater runoff. Peninsula Watershed AR 2020-21 Cities of Rancho Palos Verdes and Rolling Hills Estates Enhanced street sweeping →Enhanced street sweeping with closed-loop regenerative air system sweepers Peninsula EWMP June 2021 and Rolling Hills Estates Individual Annual Report 2020-21 City of Rancho Palos Verdes Eastview Park Infiltration Project P Project concept is to capture and infiltrate the 85%, 24-hour runoff volume from a 350-acre tributary area; project's feasibility study underway within the existing park area. Peninsula Watershed AR 2020-21 Los Cerritos Channel WMG Full Capture Device Installation →Full capture systems installed Los Cerritos Channel WMP 2020-21 Paramount Boulevard Green Street Project ✔Project included drought tolerant landscaping, planting 185 new trees, inverting medians direct stormwater to 48 bioinfiltration basins, and installing 4 drywells.Los Cerritos Channel WMP 2020-21 Lakewood Boulevard Corridor Capacity Enhancement Project P Lakewood Boulevard will include infiltration stormwater treatment BMP. Los Cerritos Channel WMP 2020-21 Potential Future Water Capture Projects – PV Channel P PV Channel Site 1 – 7 LACFCD R-O-W Water Capture Project Los Cerritos Channel WMP 2020-21 Green Streets and LID Project at Various Locations P The City proposes to supplement the regional stormwater capture projects by using green streets elements, such as drywells, and LID to reduce the discharge of pollutants into waterways. Los Cerritos Channel WMP 2020-21 Simms Park Stormwater Capture Project P The City has received Regional Measure W funds for the design of the Simms Park Stormwater Capture Project. The project has been proposed for construction funding. Los Cerritos Channel WMP 2020-21 City of Long Beach Green Streets Master Plan Development and Implementation P Consists of the development of a green streets master plan and the implementation of green streets projects to manage stormwater Los Cerritos Channel WMP 2020-21 City of Long Beach in coordination with City of Lakewood Regional Project →Skylinks Golf Course Water Capture Project Los Cerritos Channel WMP 2020-21 City of Long Beach Trash Capture Devices P 248 CPS installations were completed in FY 2018-2019 and 29 were completed in FY 2020-2021; additional installations are planned.Long Beach Individual Annual Report Arterial Resurfacing on Downey Boulevard ✔This project proposes to mitigate stormwater pollution through construction of LID BMPs (i.e., drywells). Los Cerritos Channel WMP 2020-21 Trash Capture Devices P 95 CPS installed in 2018/2019; additional installations are planned.Paramount Individual Annual Report 2020-2021 Green Street ✔Paramout Boulevard urban renovation project; this project proposes to mitigate stormwater pollution through construction of LID BMPs (i.e., drywells). Los Cerritos Channel WMP 2020-21 Trash Capture Devices ✔116 CPS installed in 2018/2019 Signal Hill Individual Annual Report 2020-2021 Vacant Parcel Ordinance ✔ To reduce the discharge of sediment from exposed vacant parcels; successful amendment to its Municipal Code Chapter 12.16 to address sediment discharge from exposed vacant parcels over 1 acre Signal Hill Individual Annual Report 2020-2021 City of Lakewood in coordination with Cities of Bellflower, Long Beach, and Paramount Completed Water Capture Project ✔Bolivar Water Capture Project Los Cerritos Channel WMP 2020-21 Palos Verdes Peninsula EWMP City of Lakewood City of Bellflower Los Cerritos Channel WMP City of Signal Hill City of Paramount Harbor Toxics TMDL Phase II Implementation Report 17 March 2022 60167 Table 1 Status of Source Control Actions Implemented in Phase II Associated WMP/EWMP Agency1 Planned WMP/EWMP Action Status Notes Reference Material City of Lakewood in coordination of Cities of Bellflower and Paramount Completed Water Capture Project ✔Mayfair Water Capture Project Los Cerritos Channel WMP 2020-21 City of Bellflower Completed Water Capture Project ✔Caruthers Parks Water Capture Project Los Cerritos Channel WMP 2020-21 Cities of Long Beach in coordination with Cities of Lakewood and Signal Hill Completed Water Capture Project ✔Long Beach Airport Water Capture Project (i.e. LCC Sub-Basin 4 Stormwater Capture Project)Los Cerritos Channel WMP 2020-21 Cities of Long Beach, Paramount, and Signal Hill Potential Future Water Capture P Progress, Heartwell, Pan American, Reservoir, and Wardlow Parks; Long Beach Junior Gold Course; and Bike Trail at Clarke Avenue Water Capture Projects.Los Cerritos Channel WMP 2020-21 Cities of Paramount, Bellflower, Lakewood, and Long Beach Potential Locations for Future Water Capture Projects – Utility Transmission P Utility Transmission R-O-W BMP Site Water Capture Project; 16 locations Los Cerritos Channel WMP 2020-21 Cities of Bellflower, Lakewood, Long Beach, and Paramount Potential Future Water Capture Projects P A total of 16 potential sites, all educational centers, including Academies and Elementary, Middle, and High Schools Los Cerritos Channel WMP 2020-21 Cities of Paramount and Signal Hill Installation of tree box filters ✔Treatment control partially funded by a Proposition 84 grant received by the Gateway Water Management Authority.Los Cerritos Channel WMP 2020-21 City of Long Beach Green Streets Master Plan P Development of a Green Streets Master Plan to incorporate structural BMPs into existing R-O-Ws Long Beach Nearshore Watershed AR 2020-21 City of Long Beach Stormwater Projects Master Plan P The City plans to develop a Stormwater Projects Master Plan to strategically plan out locations for stormwater projects within the City.Long Beach Nearshore Watershed AR 2020-21 Cities of Lakewood and Paramount Prototype design of biofiltration and infiltration chamber ✔Development of prototype design of biofiltration and infiltration chamber for streets with wider parkways by the City of Lakewood Los Cerritos Channel WMP 2020-21 Alondra Park Regional Multi-Benefit Stormwater Capture Project →Los Angeles County has 90% design in 2021 Dominguez Channel EWMP 2021 West Rancho Dominguez – San Pedro Street Green Improvement Project P Submitted for Safe Clean Water Infrastructure for design and funding Dominguez Channel EWMP 2021 Green Street Design Phase P Los Angeles County Green Street Master Plan and Wilmington Q Street LA County AR 2020-21 Green Street ✔Improved water quality via LID City of Los Angeles AR 2017-18 Los Angeles County and Cities of Los Angeles1 Feasibility study phase funding phase for Structural BMPs P Carson City Hall/Civic Center, Del Alamo Park, Normandale Recreation Center, and Plaza del Alamo Green Infrastructure Corridors; Douglas Pump Station #18; and Southern Lawndale Revitalization Dominguez Channel EWMP 2021 City of Los Angeles1 Green Street Feasibility Phase P Green Alley and Wilmington Streets Dominguez Channel EWMP 2021 Cities of Long Beach and Lakewood El Dorado Park Regional Project P Design Underway Lower San Gabriel AR 2017-18 LID Project P Camp Shiwaka Eco Parking Lot Stormwater Project LSGR Watershed Annual Report 2020-2021 Trash Capture Devices ✔8 CPS installations were completed in FY 2018-2019.Long Beach Individual Annual Report Restoration Project with Capture and Use P El Dorado Regional Park Duck Pond Rehabilitation Project LSGR Watershed Annual Report 2020-2021 Regional Project P Lakewood Equestrian Center LSGR Watershed Annual Report 2020-2021 Trash Capture Devices P 32 CPS and 4 GITS installations were completed in June 2018. Additional installations are planned. Lakewood Individual Annual Report 2020-2021 City of Bellflower Local Structural BMP Improvements ✔The City installed full-capture trash devices in 168 catch basins.Lower San Gabriel River WMP 2015 City of Long Beach Green Streets Master Plan P Development of a Green Streets Master Plan to incorporate structural BMPs into existing R-O-Ws Long Beach Nearshore Watershed AR 2020-21 City of Long Beach Stormwater Projects Master Plan P The City plans to develop a Stormwater Projects Master Plan to strategically plan out locations for stormwater projects within the City.Long Beach Nearshore Watershed AR 2020-21 City of Bellflower Caruthers Park Water Capture Facility Regional Structural BMP ✔Design includes a 9.1 acre-feet infiltration vault and a connection built to divert a major storm channel.LSGR Watershed Annual Report 2020-2021 Dominguez Channel EWMP Los Angeles County Los Angeles County and City of Los Angeles Lower San Gabriel River WMP City of Long Beach City of Lakewood Harbor Toxics TMDL Phase II Implementation Report 18 March 2022 61168 Table 1 Status of Source Control Actions Implemented in Phase II Associated WMP/EWMP Agency1 Planned WMP/EWMP Action Status Notes Reference Material Regional Project P Spane Park Regional Project LLAR Watershed Annual Report 2020-2021 Green Street P Garfield Avenue Widening Project LLAR Watershed Annual Report 2020-2021 Green Street ✔This project proposes to mitigate stormwater pollution through construction of LID BMPs (i.e., drywells). LLAR Watershed Annual Report 2020-2021 Green Street ✔Atlantic Place tract Green Street LLAR Watershed Annual Report 2020-2021 Trash Capture Devices ✔325 CPS and 229 ARS installations were completed as part of the Gateway Catch Basin Retrofit project in 2010/2011 Gateway Water Management Authority Arterial Resurfacing on Paramount Boulevard ✔This project proposes to mitigate stormwater pollution through construction of LID BMPs (i.e., drywells). Los Cerritos Channel WMP 2020-21 View Park Project (i.e., Creston Avenue)→Construction of drywell, infiltration basin/trench, and drought tolerant vegetation Signal Hill AR 2017-18 Local Signal Hill Dog Park Structural BMP ✔Completed in 2018. Incorporates an Infiltration BMP (drywell)Signal Hill AR 2017-18 Local Signal Hill Library Structural BMP ✔Incorporates an Infiltration BMP (drywell) and two upstream detention systems Signal Hill AR 2017-18 Trash Capture Devices ✔138 CPS and 115 ARS installations were completed as part of the Gateway Catch Basin Retrofit project in 2010/2011 Gateway Water Management Authority DeForest Park Wetlands Restoration Project ✔Completed in 2018 Long Beach AR 2017-18 Regional Long Beach MUST Facility →Construction began in November 2021, will have the capacity to treat approximately 436,000 gallons of non stormwater per day Long Beach AR 2017-18 LID Project ✔Houghton Park Community Center Renovation Project Lower LA1 Watershed Annual Report 2020-2021, page 6, Table 2-e Restoration Project with Wetland ✔Willow Springs Park Wetland Restoration Expansion Project (Phase 1). Long Beach Individual Annual Report 2020-2021 Restoration Project with Wetland P Willow Springs Park: Wetland Restoration Expansion Project (Phase 2)LLAR Watershed Annual Report 2020-2021 LID Project P Lincoln Park LLAR Watershed Annual Report 2020-2021 Green Street ✔Daisy-Myrtle Roundabout Green Streets LLAR WMP 2021 LID Project ✔Long Beach Civic Center LLAR WMP 2021 LID Project ✔Willmore City Heritage Garden Biofiltration Swale LLAR WMP 2021 Trash Capture Devices ✔2,691 CPS and 1,130 ARS installations were completed as part of the Gateway Catch Basin Retrofit project in 2010/2011 Gateway Water Management Authority City of Lakewood Trash Capture Devices ✔1 CPS and 2 ARS installations were completed as part of the Gateway Catch Basin Retrofit project in 2010/2011 Gateway Water Management Authority City of Long Beach Green Streets Master Plan P Development of a Green Streets Master Plan to incorporate structural BMPs into existing R-O-Ws Long Beach Nearshore Watershed AR 2020-21 City of Long Beach Green Street ✔Long Beach MUST Street Improvements Lower LA1 Watershed Annual Report 2020-2021, page 6, Table 2-e City of Long Beach Stormwater Projects Master Plan P The City plans to develop a Stormwater Projects Master Plan to strategically plan out locations for stormwater projects within the City.Long Beach Nearshore Watershed AR 2020-21 City of Signal Hill Vacant Parcel Ordinance ✔ To reduce the discharge of sediment from exposed vacant parcels; successful amendment to its Municipal Code Chapter 12.16 to address sediment discharge from exposed vacant parcels over 1 acre Signal Hill Individual Annual Report 2020-2021 Lower Los Angeles River WMP City of Long Beach City of Signal Hill City of Paramount Harbor Toxics TMDL Phase II Implementation Report 19 March 2022 62169 Table 1 Status of Source Control Actions Implemented in Phase II Notes: 1. Many of these projects are regional and may be coordinated with municipalities that are not listed as a Harbor Toxics TMDL responsible party. ✔: Complete →: Ongoing P: Planning Underway AR: Annual Report BMP: best management practice CIMP: Coordinated Integrated Monitoring Program CPS: connector pipe screen EWMP: Enhanced Watershed Management Program FY: fiscal year ICCP: impressed current cathodic protection LACFCD: Los Angeles County Flood Control District LCC: Los Cerritos Channel LFD: Low Flow Diversion LID: low impact development MUST: Municipal Urban Stormwater Treatment NPDES: National Pollutant Discharge Elimination System POLA: Port of Los Angeles POLB: Port of Long Beach PV: Palos Verdes RHCC: Rolling Hills Country Club R-O-W: right-of-way SCE: Southern California Edison TMDL: Total Maximum Daily Load VSS: Vortex Separation System WMG: Watershed Management Group WMP: Watershed Management Plan WRAP: Water Resources Action Plan Harbor Toxics TMDL Phase II Implementation Report 20 March 2022 63170 Harbor Toxics TMDL Phase II Implementation Report 21 March 2022 4 References Anchor QEA (Anchor QEA, LLC) 2013a. Memorandum to: Harbor Technical Working Group. Regarding: Harbor Toxics TMDL Special Study – Low Detection Sampling for PCBs and DDTs in the Water Column. August 21, 2013. Anchor QEA, 2013b. Sampling and Analysis Plan: Natural Recovery Evaluation Using Geochronology Cores in the Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Port of Long Beach and the Port of Los Angeles. December 2013. Anchor QEA, 2014a. Data Gaps Analysis for Bioaccumulation Model Development for the Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Port of Los Angeles and the Port of Long Beach. August 2014. Anchor QEA, 2014b. Memorandum to: Matt Arms and James Vernon (Port of Long Beach) and Kathryn Curtis and Andrew Jirik (Port of Los Angeles). Regarding: Further Consideration for Geochronology Core Collection. March 2014. Anchor QEA, 2015a. Revised Contaminated Sediment Management Plan: Long Beach Harbor, Eastern San Pedro Bay, and Los Angeles River Estuary. December 2015. Anchor QEA, 2015b. 2014/15 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the California Department of Transportation; Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles; Kinder Morgan Liquid Terminals, LLC; Metropolitan Stevedore Company; Petro-Diamond Inc.; and Tesoro Refining & Marketing Company LLC. December 2015. Anchor QEA, 2016a. Revised Contaminated Sediment Management Plan: Los Angeles Harbor. March 2016. Anchor QEA, 2016b. 2015/16 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the California Department of Transportation; Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles; Kinder Morgan Liquid Terminals, LLC; Metropolitan Stevedore Company; Petro-Diamond Inc.; and Tesoro Refining & Marketing Company LLC. December 2016. Anchor QEA, 2017a. Bioaccumulation Model Report for the Greater Los Angeles and Long Beach Harbor Waters in Support of the Final Dominguez Channel and Greater Los Angeles and Long 64171 Harbor Toxics TMDL Phase II Implementation Report 22 March 2022 Beach Harbor Waters Total Maximum Daily Load. Prepared for the Port of Los Angeles and the Port of Long Beach. April 2017. Anchor QEA, 2017b. 2016/17 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the California Department of Transportation; Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles; Kinder Morgan Liquid Terminals, LLC; Metropolitan Stevedore Company; Petro-Diamond Inc.; Tesoro Refining & Marketing Company LLC; and NRG Energy, Inc. December 2017. Anchor QEA, 2018. 2017/18 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles; Kinder Morgan Liquid Terminals, LLC; Metropolitan Stevedore Company; Petro-Diamond Inc.; Tesoro Refining & Marketing Company LLC; NRG Energy, Inc.; and Vopak Long Beach Terminal, Inc. December 2018. Anchor QEA, 2019. Greater Harbor Waters Regional Monitoring Coalition, Coordinated Compliance Monitoring and Reporting Plan. August 2019. Anchor QEA, 2019b. 2018/19 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles; Kinder Morgan Liquid Terminals, LLC; Metropolitan Stevedore Company; Petro-Diamond Inc.; Marathon Petroleum Corporation; Morton Salt, Inc.; NRG Energy, Inc.; and Vopak Long Beach Terminal, Inc. December 2019. Anchor QEA, 2020. 2019/20 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles; Long Beach Generation, LLC; Morton Salt, Inc.; Metropolitan Stevedore Company; Petro-Diamond, Inc.; Tesoro Refining & Marketing Company, LLC; and Vopak Long Beach Terminal, Inc. December 2020. 65172 Harbor Toxics TMDL Phase II Implementation Report 23 March 2022 Anchor QEA, 2021a. 2020/21 Annual Report: Harbor Toxics TMDL Coordinated Compliance Monitoring and Reporting, Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Cities of Bellflower, Lakewood, Long Beach, Los Angeles, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill; Los Angeles County; Los Angeles County Flood Control District; Ports of Long Beach and Los Angeles; Long Beach Generation, LLC; Morton Salt, Inc.; Metropolitan Stevedore Company; Petro-Diamond, Inc.; Tesoro Refining & Marketing Company, LLC; and Vopak Long Beach Terminal, Inc. November 2021. Anchor QEA, 2021b. Integrated Monitoring Program: Long Beach Inner Harbor, Long Beach Outer Harbor, and Eastern San Pedro Bay – IMP 8. April 2021. Cal EPA/SWRCB (California Environmental Protection Agency and State Water Resources Control Board), 2009. Water Quality Control Plan for Enclosed Bays and Estuaries – Part 1 Sediment Quality. August 25, 2009.2 Cal EPA/SWRCB, 2018. Water Quality Control Plan for Enclosed Bays and Estuaries of California, Sediment Quality Provisions. June 3, 2018. City of Long Beach, 2018. Long Beach Nearshore Watershed Annual Watershed Report 2017-2018. December 15, 2018.1 City of Long Beach, 2021. Long Beach Nearshore Watershed Annual Watershed Report 2020-2021. December 15, 2021.1 City of Long Beach, 2021. Watershed Management Program for the Nearshore Watersheds. June 30, 2021. City of Rancho Palos Verdes, 2021. Rancho Palos Verdes Individual Annual Report, Reporting Year 2020-2021.1 City of Rolling Hills, 2022. “Keep It Onsite! Best Management Practices for Small Construction Sites.” Accessed February 4, 2022. Available at: https://cms5.revize.com/revize/rollinghillsca/Goverment/Planning%20And%20Community%2 0Services/RH_Eng_Leg_C_no%20SW.pdf. Department of Toxic Substances Control, 2011. “DTSC California Law Prohibits the Manufacture, Sale or Distribution of Lead Wheel Weights Fact Sheet.” Last Modified May 2011. Available at: https://dtsc.ca.gov/california-law-prohibits-the-manufacture-sale-or-distribution-of-lead- wheel-weights-fact-sheet/. 2 This document is not cited in the text; however, this document was reviewed for relevant information. 66173 Harbor Toxics TMDL Phase II Implementation Report 24 March 2022 Dominguez Channel Watershed Management Area Group, 2018. Dominguez Channel Watershed Management Area Annual Report 2017-2018. December 2018.3 Dominguez Channel Watershed Management Area Group, 2021. Dominguez Channel Watershed Management Area Annual Report 2020-2021. 2021.1 Dominguez Channel Watershed Management Area Group, City of Los Angeles, County of Los Angeles, Los Angeles County Flood Control District, City of Hawthorne, City of Inglewood, City of El Segundo, City of Lomita, City of Carson, and City of Lawndale, 2016. Enhanced Watershed Management Program for the Dominguez Channel Watershed Management Group. February 2016.1 Dominguez Channel Watershed Management Area Group, City of Los Angeles, County of Los Angeles, Los Angeles County Flood Control District, City of Hawthorne, City of Inglewood, City of El Segundo, City of Lomita, City of Carson, and City of Lawndale, 2016. Coordinated Integrated Monitoring Program for the Dominguez Channel Watershed Management Group. Revised April 8, 2016. Dominguez Channel Watershed Management Area Group, City of Los Angeles, County of Los Angeles, Los Angeles County Flood Control District, City of Hawthorne, City of Inglewood, City of El Segundo, City of Lomita, City of Carson, and City of Lawndale, 2021. Enhanced Watershed Management Program for the Dominguez Channel Watershed Management Group. June 2021. Environ (Environ International Corporation), 2015. Sampling and Analysis Report for Surface Sediment Characterization and Polychaete Tissue Collection Program at the Greater Los Angeles and Long Beach Harbor Waters. Prepared for the Port of Los Angeles and the Port of Long Beach. March 20, 2015. Everest (Everest International Consultants, Inc.) 2017. WRAP Model Development in Support of the Final Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters Total Maximum Daily Load. Prepared for the Port of Los Angeles and the Port of Long Beach. February 2017. John L. Hunter & Associates (John L. Hunter & Associates, Inc.), 2015a. Lower San Gabriel River Watershed Management Program. Prepared for Lower Los San Gabriel River Watershed Management Group. June 12, 2015. 3 This document is not cited in the text; however, this document was reviewed for relevant information. 67174 Harbor Toxics TMDL Phase II Implementation Report 25 March 2022 John L. Hunter & Associates, 2015b Lower Los Angeles River Watershed Management Program. Prepared for Lower Los Angeles River Watershed Management Group. June 12, 2015. John L. Hunter & Associates, 2021a. Lower Los Angeles River Watershed Management Program. Prepared for Lower Los Angeles River Watershed Management Group. June 30, 2021. John L. Hunter & Associates, 2021b. Lower San Gabriel River Watershed Management Program. Prepared for Lower Los San Gabriel River Watershed Management Group. June 30, 2021. Kinnetic Laboratories, Inc., 2015a. Los Cerritos Channel Coordinated Integrated Monitoring Program. June 29, 2015. Kinnetic (Kinnetic Laboratories, Inc.), 2015b. Coordinated Integrated Monitoring Program for the Lower San Gabriel River Watershed Monitoring Group. February 2015. Kinnetic Laboratories, Inc., 2017. Coordinated Integrated Monitoring Program for the Lower Los Angeles River Watershed Monitoring Group. December 21, 2017. Los Cerritos Channel Watershed Group, 2021. Los Cerritos Channel Annual Watershed Report 2020- 2021. December 15, 2021.4 Lowe, C.G., B. Ahr; M. Farris; A. Barilotti, 2015. Data Report for Fish Tracking Special Study: White Croaker and California Halibut Study – Phase 2. Prepared for the Port of Los Angeles and the Port of Long Beach. April 2015. Lower Los Angeles River Watershed Group, 2021. Lower Los Angeles River Annual Watershed Report 2020-2021. December 15, 2021.1 Lower San Gabriel River Watershed Group, 2021. Lower San Gabriel River Annual Watershed Report 2020-2021. December 15, 2021.1 McGowan Consulting (McGowan Consulting, LLC), 2021. Palos Verdes Peninsula Watershed Management Group Annual Watershed Report 2020-2021. Prepared for the City of Rancho Palos Verdes, City of Palos Verdes Estates, City of Rolling Hills Estates, the County of Los Angeles, and the Los Angeles County Flood Control District. December 15, 2021.1 Palos Verdes Peninsula Watershed Management Group, 2021. Palos Verdes Peninsula Enhanced Watershed Management Program. June 30, 2021. Palos Verdes Peninsula Group (County of Los Angeles, Los Angeles County Flood Control District, City of Palos Verdes Estates, City of Rancho Palos Verdes, City of Rolling Hills, and City of 4This document is not cited in the text; however, this document was reviewed for relevant information. 68175 Harbor Toxics TMDL Phase II Implementation Report 26 March 2022 Rolling Hills Estates), 2016. Coordinated Integrated Monitoring Program (CIMP) for the Palos Verdes Peninsula Group. Prepared for the Los Angeles Regional Water Quality Control Board. February 2016. Ports (Ports of Los Angeles and Long Beach), 2009. Water Resources Action Plan, Final Report. August 2009. Purdy, R., 2019. Letter to: James Vernon (Regional Monitoring Coalition, Port of Long Beach). Regarding: Proposed Modifications in Support of Compliance Monitoring and Reporting for the Total Maximum Daily Load for Toxic Pollutants in Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters. November 19, 2019. Richard Watson & Associates (Richard Watson & Associates, Inc.), 2021. Los Cerritos Channel Watershed Group Watershed Management Program. Prepared for Los Cerritos Channel Watershed Group, City of Bellflower, City of Cerritos, City of Downey, City of Lakewood, City of Long Beach, City of Paramount, City of Signal Hill, and Los Angeles County Flood Control District. June 2021. RWQCB (Los Angeles Regional Water Quality Control Board), 2011. “Final Basin Plan Amendment.” Attachment A to Resolution No. R11-008. Amendment to the Water Quality Control Plan – Los Angeles Region to Incorporate the Total Maximum Daily Load for Toxic Pollutants in Dominguez Channel and Greater Los Angeles and Long Beach Harbor Waters. Adopted by the California Regional Water Quality Control Board, Los Angeles Region on May 5, 2011. Available at: http://www.waterboards.ca.gov/losangeles/board_decisions/basin_plan_amendments/technical_d ocuments/66_New/11_0630/02%20Final%20BPA%2005%2005%2011.pdf. South Bay, 2021. “A Homeowner’s Guide To Rainwater Harvesting.” Last Modified 2021. Accessed February 4, 2022. Available at: https://www.westbasin.org/wp- content/uploads/2021/03/Rainwater-Harvesting-Guide_Addl-Resources.pdf. 69176 Agenda Item No.: 13.A Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:SAMANTHA CREW, MANAGEMENT ANALYST THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: ADOPT RESOLUTION NO. 1374, APPROVING THE TRANSFER AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR SAFE CLEAN WATER MUNICIPAL PROGRAM FUNDS (MEASURE W) DATE:August 26, 2024 BACKGROUND: The Safe Clean Water Program (SCW) is being implemented through provisions enacted via Chapters 16 and 18 of the Los Angeles County Flood Control District Code. This provides dedicated funding to increase local water supply, improve water quality, and protect public health with a key goal of supporting municipalities in meeting water quality objectives specified in municipal stormwater permits (MS4). In November 2018, the SCW Program was approved by Los Angeles County voters as Municipal Safe Clean Water (Measure W) and is funded through a special parcel tax of 2.5 cents per square foot of impermeable surfaces (e.g., roofs, driveways) on private properties within the boundaries of the Los Angeles County Flood Control District (District). Forty percent of the revenues collected annually through the parcel tax are returned to municipalities in proportion to the tax collected within those municipalities (local return), fifty percent of the revenues are used to fund regional watershed-based multi- benefit projects and scientific studies, and ten percent is used by the District to administer and oversee the program to ensure public transparency and accountability. DISCUSSION: To receive SCW Program funds, a municipality must enter into a Transfer Agreement with the Los Angeles County Flood Control District and submit an annual plan of eligible program expenditures. The Transfer Agreement requires municipalities to comply with the requirements of the SCW program and other appropriate provisions established by the Los Angeles County Board of Supervisors. The inaugural Municipal Safe Clean Water Transfer Agreement, which includes conditions for disbursement of the local return, has expired effective June 30, 2024. The District has prepared a new template 4-year Transfer Agreement covering Fiscal Years FY2024-2025 through FY2027-2028 that is similar to the inaugural 3-year agreement with a few minor updates to reflect the current state of the SCW program. The City’s version of the agreement, Transfer Agreement No. 2024MP64, is attached for City Council consideration. 177 FISCAL IMPACT: The City receives approximately $104,000 annually to assist in meeting water quality objectives consistent with the Municipal Stormwater Permit and the SCW Program requirements. Until the Transfer Agreement is fully executed, the City will not receive its next Municipal Program payment for FY2024-25. RECOMMENDATION: Approve as presented. ATTACHMENTS: PW_STW_240826_TA_THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT.pdf ResolutionNo1374_SCWTransferAgreement.pdf 178 TRANSFER AGREEMENT BETWEEN THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AND ROLLING HILLS AGREEMENT NO. 2024MP64 SAFE, CLEAN WATER PROGRAM – MUNICIPAL PROGRAM This Transfer Agreement, hereinafter referred to as “Agreement,” is entered into as of by and between the Los Angeles County Flood Control District, hereinafter referred to as "District," and Rolling Hills, hereinafter referred to as "Municipality." WHEREAS, District, pursuant to the Los Angeles Region Safe, Clean Water (SCW) Program ordinance (Chapter 16 of the Los Angeles County Flood Control District Code) and the SCW Program Implementation Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code), administers the SCW Program for the purpose of funding Projects and Programs to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the District; WHEREAS, pursuant to Section 16.04.A.2. of the Los Angeles County Flood Control District Code, forty percent (40%) of annual SCW Program tax revenues shall be allocated to Municipalities within the District, in the same proportion as the amount of revenues collected within each Municipality, to be expended by those cities within the cities' respective jurisdictions and by the County within the unincorporated areas that are within the boundaries of the District, for the implementation, operation and maintenance, and administration of Projects and Programs, in accordance with the criteria and procedures established in this Chapters 16 and 18 of the Los Angeles County Flood Control District Code; WHEREAS, pursuant to Section 16.05.A.1. of the Los Angeles County Flood Control District Code, prior to their receipt of SCW Program funds, Municipalities must enter into an agreement with the District to transfer SCW Program funds; WHEREAS, the County of Los Angeles Board of Supervisors has approved a standard template Agreement, as required by and in accordance with Section 18.09 of the Los Angeles County Flood Control District Code, for the transfer of SCW Program funds to Municipalities. NOW, THEREFORE, in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Municipality, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows: I. DEFINITIONS The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code shall apply to this Agreement. In addition, the following definitions shall also apply: “Agreement” means this Transfer Agreement, including all exhibits and attachments hereto. “Annual Plan” means the plan referred to in Section 18.09.B.5 of the Code that includes the contents specified in Exhibit A. "Code" means the Los Angeles County Flood Control District Code. “Days” means calendar days unless otherwise expressly indicated. “Fiscal Year” means the period of twelve (12) months terminating on June 30 of any year. “Safe Clean Water (SCW) Program Payment” means the Municipality's annual allocation of SCW Program funds as described in Section 16.04.A.2. of the Code disbursed by the District to the Municipality. “Year” means calendar year unless otherwise expressly indicated. II. PARTY CONTACTS The District and the Municipality designate the following individuals as the primary points of contact and communication regarding the Municipal Program and the administration and implementation of this Agreement. Los Angeles County Flood Control District Municipality: Rolling Hills Name: Haris Harouny Name: Address: 900 S Fremont Ave, Alhambra, CA 91803 Address: Phone: (626) 300-2620 Phone: Municipal Program Agreement No.2024MP64 Page 1 of 14 179 Email: hharouny@dpw.lacounty.gov Email: Either party to this Agreement may change the individual identified as the primary point of contact above by providing written notice of the change to the other party. III. EXHIBITS INCORPORATED BY REFERENCE The following exhibits to this Agreement, including any amendments and supplements hereto, are hereby incorporated herein and made a part of this Agreement: EXHIBIT A – ANNUAL PLAN CONTENTS EXHIBIT B – GENERAL TERMS AND CONDITIONS EXHIBIT C – NATURE-BASED SOLUTIONS (Best Management Practices) EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT IV. MUNICIPAL PROGRAM IMPLEMENTATION A. The Municipality shall annually prepare and submit to the District, an Annual Plan. The Annual Plan shall be submitted not later than 90-days prior to the start of the Fiscal Year for which the Plan is prepared. B. The Municipality shall utilize the SCW Program Payments in compliance with Chapters 16 and 18 of the Code. C. The Municipality shall comply with the terms and conditions in Exhibits B, C, and D, of this Agreement, and all applicable provisions of Chapters 16 and 18 of the Code, specifically including, without limitation, Section 18.06. V. SCW PROGRAM PAYMENTS TO MUNICIPALITIES A. SCW Program Payments will generally be available for disbursement by December 31, provided a duly executed transfer agreement is in effect and subject to the Municipality's compliance with the conditions described in paragraph B, below; however the District may, in its discretion, change the date and number of the actual disbursements for any Fiscal Year based on the amount and timing of revenues actually collected by the District. B. The District shall disburse the Municipality's SCW Program Payment upon satisfaction of the following conditions: (1) the District has received the Annual Progress/Expenditure Report required pursuant to Section 18.06.D of the Code; (2) the District has received Municipality's Annual Plan for that Fiscal Year, and (3) the Municipality has complied with the audit requirements of Section B-6 of Exhibit B. C. Notwithstanding any other provision of this Agreement, no disbursement shall be made at any time or in any manner that is in violation of or in conflict with federal, state, County laws, policies, or regulations. D. All disbursements shall be subject to and be made in accordance with the terms and conditions in this Agreement and Chapters 16 and 18 of the Code. VI. TERM OF AGREEMENT This Agreement shall expire at the end of the 2027-28 Fiscal Year. The parties shall thereafter enter into a new agreement based on the most recent standard template agreement approved by the Board. VII. EXECUTION OF AGREEMENT This Agreement may be executed simultaneously or in any number of counterparts, including both counterparts that are executed manually on paper and counterparts that are in form of electronic records and are executed electronically, whether digital or encrypted, each of which shall be deemed an original and together shall constitute one and the same instrument. The District and the Municipality hereby agree to regard facsimile/electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on this Agreement and on any addenda or amendments thereto, delivered or sent via facsimile or electronic mail or other electronic means, as legally sufficient evidence that such original signatures have been affixed to this Agreement and any addenda or amendments thereto such that the parties need not follow up facsimile/electronic transmissions of such documents with subsequent (non- facsimile/electronic) transmission of “original” versions of such documents. Further, the District and the Municipality: (i) agree that an electronic signature of any party may be used to authenticate this Agreement or any addenda or amendment thereto, and if used, will have the same force and effect as a manual signature; (ii) acknowledge that if an electronic signature is used, the other party will rely on such signature as binding the party using signature, and (iii) hereby waive any defenses to the enforcement of the terms of this agreement based on the foregoing forms of signature. Municipal Program Agreement No.2024MP64 Page 2 of 14 180 IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. By: Name: Title: Date: LOS ANGELES COUNTY FLOOD CONTROL DISTRICT: By: Name: Title: Date: Municipal Program Agreement No.2024MP64 Page 3 of 14 181 EXHIBIT A – ANNUAL PLAN CONTENTS A-1. Description of all projects anticipated to be funded using the SCW Program Payment. Include a discussion of how the projects will result in the achievement of one or more SCW Program Goals, including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters. A-2. Description of all programs anticipated to be funded using the SCW Program Payment. Include a discussion of how the programs will result in the achievement of one or more SCW Program Goals; including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters. A-3. Description of all operation and maintenance activities anticipated to be funded using the SCW Program Payment. Include a discussion of how those activities will result in the achievement of one or more SCW Program Goals. Additional operation and maintenance activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach. A-4. Description of the stakeholder and community outreach/engagement activities anticipated to be funded with the SCW Program Payment, including discussion of how local NGOs or CBOs will be involved, if applicable, and if not, why. Additional outreach/engagement activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach. A-5. Description of post-construction monitoring for projects completed using the SCW Program Payment. Additional post-construction monitoring activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach. A-6. Provide the status of any projects that have been awarded (or are seeking award of) Institute for Sustainable Infrastructure (ISI) verification, if applicable. A-7. Provide the budget for the activities described in provisions A1 through A-5 SCW Program Payment. Municipal Program Agreement No.2024MP64 Page 4 of 14 182 EXHIBIT B – GENERAL TERMS AND CONDITIONS B-1. Accounting and Deposit of Funding Disbursement 1. SCW Program Payments distributed to the Municipality shall be held in a separate interest-bearing account and shall not be combined with other funds. Interest earned from each account shall be used by the Municipality only for eligible expenditures consistent with the requirements of the SCW Program. 2. The Municipality shall not be entitled to interest earned on undisbursed SCW Program Payments; interest earned prior to disbursement is property of the District. 3. The Municipality shall operate in accordance with Generally Accepted Accounting Principles (GAAP). 4. The Municipality shall be strictly accountable for all funds, receipts, and disbursements for their SCW Program Payment. B-2. Acknowledgement of Credit and Signage The Municipality shall include appropriate acknowledgement of credit to the District’s Safe, Clean Water Program for its support when promoting activities funded with SCW Program funds or using any data and/or information developed SCW Program funds. When the SCW Program Payment is used, in whole or in part, for construction of an infrastructure Project, signage shall be posted in a prominent location at Project site(s) or at the Municipality’s headquarters and shall include the Safe, Clean Water Program color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” At a minimum the sign shall be 2’ x 3’ in size. The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph. When the SCW Program Payment is used, in whole or in part, for a scientific study, the Municipality shall include the following statement in the study report: “Funding for this study has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph. B-3. Acquisition of Real Property - Covenant Any real property acquired in whole or in part with SCW Program funds shall be used for Projects and Programs that are consistent with the SCW Program Goals and with the provisions of Chapter 16 and 18 of the Code. Any Municipality that acquires the fee title to real property using, in whole or in part, SCW Program funds shall record a document in the office of the Registrar-Recorder/County Clerk containing a covenant not to sell or otherwise convey the real property without the prior express written consent of the District, which consent shall not be unreasonably withheld. B-4. Amendment Except as provided in Section II of the Agreement, no amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. No oral or written understanding or agreement not incorporated in this Agreement is binding on any of the parties. B-5. Assignment The Municipality shall not assign this Agreement. B-6. Audit and Recordkeeping 1. The Municipality shall retain for a period of seven (7) years, all records necessary in accordance with Generally Accepted Accounting Principles to determine the amounts expended, and eligibility of Projects implemented using SCW Program Payments. The Municipality, upon demand by authorized representatives of the District, shall make such records available for examination and review or audit by the District or its authorized representatives. Records shall include accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files, including documentation covering negotiated settlements, i nvoices, and any other supporting evidence deemed necessary to substantiate charges related to SCW Program Payments and expenditures. 2. The Municipality is responsible for obtaining an independent audit to determine compliance with the terms and conditions of this Agreement and all requirements applicable to the Municipality contained in chapters 16 and 18 of the Code. Municipality shall obtain an independent audit of their SCW Program Payments every three (3) years. Audits shall be funded with Municipal Program funds. 3. Municipality shall file a copy of all audit reports by the ninth (9 ) month from the end of each three (3) year period th Municipal Program Agreement No.2024MP64 Page 5 of 14 183 to detail the preceding three (3) years of expenditures. Audit reports shall be posted on the District’s publicly accessible website. Due date example below. Every Third Fiscal Year Fiscal Year Audit Begins Audit Report Due to District 2023-24 7/1/2027 No later than 3/31/2028 4. Upon reasonable advanced request, the Municipality shall permit the Chief Engineer to examine the infrastructure Projects using SCW Program Payments. The Municipality shall permit the authorized District representative, including the Auditor-Controller, to examine, review, audit, and transcribe any and all audit reports, other reports, books, accounts, papers, maps, and other records that relate to the SCW Program Payments. Examination activities are considered District administration of the SCW Program. 5. Expenditures determined by an audit to be in violation of any provision of Chapters 16 or 18 of the Code, or of this Agreement, shall be subject to the enforcement and remedy provisions of Section 18.14 of the Code. B-7. Availability of Funds District’s obligation to disburse the SCW Program Payment is contingent upon the availability of sufficient funds to permit the disbursements provided for herein. If sufficient funds are not available for any reason including, but not limited to, failure to fund allocations necessary for disbursement of the SCW Program Payment, the District shall not be obligated to make any disbursements to the Municipality under this Agreement. This provision shall be construed as a condition precedent to the obligation of the District to make any disbursements under this Agreement. Nothing in this Agreement shall be construed to provide the Municipality with a right of priority for disbursement over any other Municipality. If any disbursements due to the Municipality under this Agreement are deferred because sufficient funds are unavailable, it is the intention of the District that such disbursement will be made to the Municipality when sufficient funds do become available, but this intention is not binding. If this Agreement’s funding for any Fiscal Year is reduced or deleted by order of the Board, the District shall have the option to either cancel this Agreement with no liability occurring to the District or offer an amendment to the Municipality to reflect the reduced amount. B-8. Choice of Law The laws of the State of California govern this Agreement. B-9. Claims Any claim of the Municipality is limited to the rights, remedies, and claims procedures provided to the Municipality under this Agreement. Municipal expenditures of a SCW Program Payment that involves the District shall utilize a separate and specific agreement to that Project that includes appropriate indemnification superseding that in this Agreement. B-10. Compliance with SCW Program The Municipality shall comply with and require its contractors and subcontractors to comply with all provisions of Chapters 16 and 18 of the Code. B-11. Compliance with Law, Regulations, etc. The Municipality shall, at all times, comply with and require its contractors and subcontractors to comply with all applicable local, state and federal laws, rules, guidelines, regulations, and requirements. B-12. Continuous Use of Municipal Projects; Lease or Disposal of Municipal Projects The Municipality shall not abandon, substantially discontinue use of, lease, or dispose of all or a significant part or portion of any Project funded in whole or in part with SCW Program Payments during the useful life (defined as 30 years unless specified otherwise in annual plans and subsequent reports) of the Project without prior written approval of the District. Such approval may be conditioned as determined to be appropriate by the District, including a condition requiring repayment of a pro rata amount of the SCW Program Payments used to fund the Project together with interest on said amount accruing from the date of lease or disposal of the Project. B-13. Disputes Should a dispute arise between the parties, the party asserting the dispute will notify the other parties in writing of the dispute. The parties will then meet and confer within 21 calendar days of the notice in a good faith attempt to resolve the dispute. If the matter has not been resolved through the process set forth in the preceding paragraph, any party may initiate mediation of the dispute. Mediation will be before a retired judge or mediation service mutually agreeable to the parties. Municipal Program Agreement No.2024MP64 Page 6 of 14 184 All costs of the mediation, including mediator fees, will be paid one-half by the District and one-half by the Municipality. SCW Program Payments shall not be used to pay for any costs of the mediation. The parties will attempt to resolve any dispute through the process set forth above before filing any action relating to the dispute in any court of law. B-14. Final Inspection and Certification of Registered Professional Upon completion of the design phase and before construction of a project, the Municipality shall provide certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist) that the design has been completed. Upon completion of the project, the Municipality shall provide for a final inspection and certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist), that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Agreement. B-15. Force Majeure. In the event that Municipality is delayed or hindered from the performance of any act required hereunder by reason of strikes, lockouts, labor troubles, inability to procure materials not related to the price thereof, riots, insurrection, war, or other reasons of a like nature beyond the control of the Municipality, then performance of such acts shall be excused for the period of the delay, and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay. B-16. Funding Considerations and Exclusions 1. All expenditures of SCW Program Payments by Municipality must comply with the provisions of Chapters 16 and 18 of the Los Angeles County Flood Control District Code, including but not limited to the provisions regarding eligible expenditures contained in Section 16.05.A.2 and the provision regarding ineligible expenditures contained in Section 16.05.A.3. 2. SCW Program Payments shall not be used in connection with any Project implemented as an Enhanced Compliance Action ("ECA") and/or Supplemental Environmental Project ("SEP") as defined by State Water Resources Control Board Office of Enforcement written policies, or any other Project implemented pursuant to the settlement of an enforcement action or to offset monetary penalties imposed by the State Water Resources Control Board, a Regional Water Quality Control Board, or any other regulatory authority; provided, however, that SCW funds may be used for a Project implemented pursuant to a time schedule order ("TSO") issued by the Los Angeles Regional Water Quality Control Board if, at the time the TSO was issued, the Project was included in an approved watershed management program (including enhanced watershed management programs) developed pursuant to the MS4 Permit. B-17. Indemnification The Municipality shall indemnify, defend and hold harmless the District, the County of Los Angeles and their elected and appointed officials, agents, and employees from and against any and all liability and expense, including defense costs, legal fees, claims, actions, and causes of action for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury, or property damage, arising from or in conjunction with: (1) any Project or Program implemented by the Municipality, in whole or in part, with SCW Program Payments or (2) any breach of this Agreement by the Municipality. B-18. Independent Actor The Municipality, and its agents and employees, if any, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents of the District. The Municipality shall not contract work with a contractor who is in a period of debarment from any agency within the District. (LACC Chapter 2.202) B-19. Integration This is an integrated Agreement. This Agreement is intended to be a full and complete statement of the terms of the agreement between the District and Municipality, and expressly supersedes any and all prior oral or written agreements, covenants, representations and warranties, express or implied, concerning the subject matter of this Agreement. B-20. Lapsed Funds 1. The Municipality shall be able to carry over uncommitted SCW Program Payments for up to five (5) years from Municipal Program Agreement No.2024MP64 Page 7 of 14 185 the end of the fiscal year in which those funds are transferred from the District to the Municipality. 2. If the Municipality is unable to expend the SCW Program Payment within five (5) years from the end of the fiscal year in which those funds are transferred from the District to the Municipality, then lapsed funding procedures will apply. Lapsed funds are funds that were transferred to the Municipality but were not committed to eligible expenditures by the end of the fifth (5th) fiscal year after the fiscal year in which those funds were transferred from the District. 3. Lapsed funds shall be allocated by the Watershed Area Steering Committee of the respective Watershed Area to a new Project with benefit to that Municipality, if feasible in a reasonable time frame, or otherwise to the Watershed Area. 4. In the event that funds are to lapse, due to circumstances beyond the Municipality’s control, then the Municipality may request an extension of up to twelve (12) months in which to commit the funds to eligible expenditures. Extension Requests must contain sufficient justification and be submitted to the District in writing no later than three (3) months before the funds are to lapse. 5. The decision to grant an extension is at the sole discretion of the District. 6. Funds still uncommitted to eligible expenditures after an extension is granted will be subject to lapsed funding procedures without exception. Example Below. Fiscal Year Transferred Funds Lapse After Extension Request Due Commit By 2019-20 6/30/2025 No later than 3/31/2025 No later than 6/30/2026 B-21. Municipal Project Access Upon reasonable advance request, the Municipality shall ensure that the District or any authorized representative, will have safe and suitable access to the site of any Project implemented by the Municipality in whole or in part with SCW Program Payments at all reasonable times. B-22. Non-Discrimination The Municipality agrees to abide by all federal, state, and County laws, regulations, and policies regarding non- discrimination in employment and equal employment opportunity. B-23. No Third-Party Rights The parties to this Agreement do not create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or of any duty, covenant, obligation, or undertaking established herein B-24. Notice 1. The Municipality shall notify the District in writing within five (5) working days of the occurrence of the following: a. Bankruptcy, insolvency, receivership or similar event of the Municipality; or b. Actions taken pursuant to State law in anticipation of filing for bankruptcy. 2. The Municipality shall notify the District within ten (10) working days of any litigation pending or threatened against the Municipality regarding its continued existence, consideration of dissolution, or disincorporation. 3. The Municipality shall notify the District promptly of the following: a. Any significant deviation from the submitted Annual Plan for the current Fiscal Year, including discussion of any major changes to the scope of funded projects or programs, noteworthy delays in implementation, reduction in benefits or community engagement, and/or modifications that change the SCW Program Goals intended to be accomplished. b. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Municipality agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the District has determined what actions should be taken to protect and preserve the resource. The Municipality agrees to implement appropriate actions as directed by the District. c. Any public or media event publicizing the accomplishments and/or results of this Agreement and provide the opportunity for attendance and participation by District representatives with at least fourteen (14) days’ notice to the District. B-25. Municipality’s Responsibility for Work The Municipality shall be responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Municipality shall be responsible for responding to any and all disputes arising out of its contracts for work on the Project. The District will not mediate disputes between the Municipality and any other entity concerning responsibility for Municipal Program Agreement No.2024MP64 Page 8 of 14 186 performance of work. B-26. Reporting The Municipality shall be subject to and comply with all applicable requirements of the District regarding reporting requirements. Municipalities shall report available data through the SCW Reporting Module, once available. 1. Annual Progress/Expenditure Reports. The Municipality shall submit Annual Progress/Expenditure Reports, using a format provided by the District, within six (6) months following the end of the Fiscal Year to the District to detail the activities of the prior year. The Annual Progress/Expenditure Reports shall be posted on the District’s publicly accessible website and on the Municipality’s website. The Annual Progress/Expenditure Report shall include: a. Amount of funds received; b. Breakdown of how the SCW Program Payment has been expended; c. Documentation that the SCW Program Payment was used for eligible expenditures in accordance with Chapters 16 and 18 of the Code; d. Description of activities that have occurred, milestones achieved, and progress made to date, during the applicable reporting period including comparison to the Annual Plan and corresponding metrics; e. Discussion of any existing gaps between what was planned and what was achieved for the prior year, include any lessons learned; f. Description of the Water Quality Benefits, Water Supply Benefits, and Community Investment Benefits and a summary of how SCW Program Payments have been used to achieve SCW Program Goals for the prior year, including graphical representation of available data and specific metrics to demonstrate the benefits being achieved through the years’ investments. g. Discussion of alignment with other local, regional, and state efforts, resources, and plans, as applicable. This includes discussion of opportunities for addressing additional SCW Program Goals, leveraging SCW Program Goals, and increasing regional capacity to supplement the SCW Program. h. Additional financial or Project-related information in connection with activity funded in whole or in part using SCW Program Payments as required by the District. i. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate), that projects implemented with SCW Program Payments were conducted in accordance with Chapters 16 and 18 of the Code. j. Report on annual and total (since inception of program) benefits provided by programs and projects funded by SCW Program Payment. This includes comparisons to annual plans and alignment with corresponding specific quantitative targets and metrics (note that SCW Reporting Module will facilitate calculation of benefits and graphical representation of pertinent data): i. Annual volume of stormwater captured and treated ii. Annual volume of stormwater captured and reused iii. Annual volume of stormwater captured and recharged to a managed aquifer iv. Annual creation, enhancement, or restoration of Community Investment Benefits. If none, discuss considerations explored and reasons to not include. v. Annual acreage increases in Nature-Based Solutions and claimed level of NBS (with matrix demonstrating determination of good, better, best, as outlined in Exhibit C). If none, discuss considerations explored and reasons to not include. vi. Annual expenditures providing DAC Benefits. If none, discuss considerations explored and reasons to not include. 2. Documentation of the Community Outreach and Engagement utilized for and/or achieved with the SCW Program Payment described in the Annual Plan Exhibit A. This information must be readily accessible to members of the public. 3. As Needed Information or Reports. The Municipality agrees to promptly provide such reports, data, and information as may be reasonably requested by the District including, but not limited to material necessary or appropriate for evaluation of the SCW Program or to fulfill any reporting requirements of the County, state or federal government. B-27. Representations, Warranties, and Commitments The Municipality represents, warrants, and commits as follows: 1. Authorization and Validity. The execution and delivery of this Agreement, including all incorporated documents, by the individual signing on behalf of Municipality, has been duly authorized by the governing body of Municipality, as applicable. This Agreement constitutes a valid and binding obligation of the Municipality, enforceable in accordance with its terms, except as such enforcement may be limited by law. 2. No Violations. The execution, delivery, and performance by the Municipality of this Agreement, including all incorporated documents, do not violate any provision of any law or regulation in effect as of the date set forth on the first page hereof, or result in any breach or default under any contract, obligation, indenture, or other instrument Municipal Program Agreement No.2024MP64 Page 9 of 14 187 to which the Municipality is a party or by which the Municipality is bound as of the date set forth on the first page hereof. 3. No Litigation. There are no pending or, to the Municipality’s knowledge, threatened actions, claims, investigations, suits, or proceedings before any governmental authority, court, or administrative agency which affect the Municipality's ability to complete the Annual Plan. 4. Solvency. None of the transactions contemplated by this Agreement will be or have been made with an actual intent to hinder, delay, or defraud any present or future creditors of the Municipality. As of the date set forth on the first page hereof, the Municipality is solvent and will not be rendered insolvent by the transactions contemplated by this Agreement. The Municipality is able to pay its debts as they become due. 5. Legal Status and Eligibility. The Municipality is duly organized and existing and in good standing under the laws of the State of California. The Municipality shall at all times maintain its current legal existence and preserve and keep in full force and effect its legal rights and authority. 6. Good Standing. The Municipality must demonstrate it has not failed to comply with previous County and/or District audit disallowances within the preceding five years. B-28. Travel Any reimbursement for necessary ground transportation and lodging shall be at rates not to exceed those set by the California Department of Human Resources; per diem costs will not be eligible expenses. These rates may be found at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at the State travel amounts that are current as of the date costs are incurred by the Municipality. No travel outside the Los Angeles County Flood Control District region shall be reimbursed unless prior written authorization is obtained from the Program Manager. B-29. Unenforceable Provision In the event that any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable, the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby. B-30. Withholding of Disbursements and Material Violations Notwithstanding any other provision of this Agreement, the District may withhold all or any portion of the SCW Program Payment for any Fiscal Year in the event that: 1. The Municipality has violated any provision of this Agreement; or 2. The Municipality fails to maintain reasonable progress in achieving SCW Program Goals, following an opportunity to cure. 3. Failure to remain in Good Standing, described in Section B-26 of Exhibit B. 4. Failure to submit annual reports on meeting SCW Program Goals. Municipal Program Agreement No.2024MP64 Page 10 of 14 188 EXHIBIT C – NATURE BASED SOLUTIONS (NBS) BEST MANAGEMENT PRACTICES Municipalities shall consider incorporation of Nature-based solutions (NBS) into their projects. NBS refers to the sustainable management and use of nature for undertaking socio-environmental challenges, including climate change, water security, water pollution, food security, human health, and disaster risk management. As this environmental management practice is increasingly incorporated into projects for the SCW Program, this guidance document may be expanded upon to further quantify NBS practices based on benefits derived from their incorporation on projects. The SCW Program defines NBS as a Project that utilizes natural processes that slow, detain, infiltrate or filter Stormwater or Urban Runoff. These methods may include relying predominantly on soils and vegetation; increasing the permeability of Impermeable Areas; protecting undeveloped mountains and floodplains; creating and restoring riparian habitat and wetlands; creating rain gardens, bioswales, and parkway basins; enhancing soil through composting, mulching; and, planting trees and vegetation, with preference for native species. NBS may also be designed to provide additional benefits such as sequestering carbon, supporting biodiversity, providing shade, creating and enhancing parks and open space, and improving quality of life for surrounding communities. NBS include Projects that mimic natural processes, such as green streets, spreading grounds and planted areas with water storage capacity. NBS may capture stormwater to improve water quality, collect water for reuse or aquifer recharge, or to support vegetation growth utilizing natural processes. Municipalities are to include in each Annual Progress/Expenditure Report whether and how their project achieves a good, better, or best for each of the 6 NBS methods in accordance with the guidance below. Additionally, Annual Progress/ Expenditure Reports should include discussion on any considerations taken to maximize the class within each method. If at least 3 methods score within a single class, the overall project can be characterized as that class. Municipalities must attach a copy of the matrix for each project with the good, better, or best column indicated for each method, to facilitate District tracking of methods being utilized. METHODS GOOD BETTER BEST Vegetation/Green Space Use of climate appropriate, eco-friendly vegetation (groundcover, shrubs, and trees) / green space 5%- 15% covered by new climate-appropriate vegetation Use of native, climate appropriate, eco-friendly vegetation (groundcover, shrubs, and trees) / green space 16%- 35% covered by new native vegetation Establishment of plant communities with a diversity of native vegetation (groundcover, shrubs, and trees) / green space that is both native and climate- appropriate More than 35% covered by new native vegetation Increase of Permeability Installation of vegetated landscape – 25%-49% paved area removed Redesign of existing impermeable surfaces and/or installation of permeable surfaces (e.g. permeable pavement and infiltration trenches) Installation of vegetated landscape – 50%-74% paved area removed Improvements of soil health (e.g., compaction reduction) Installation of vegetated landscape – 75%-100% paved area removed Creation of well-connected and self-sustained natural landscapes with healthy soils, permeable surfaces, and appropriate vegetation Protection of Undeveloped Mountains & Floodplains ●Preservation of native vegetation ●Minimal negative impact to existing drainage system ●Preservation of native vegetation ●Installation of new feature(s) to improve existing drainage system ●Creation of open green space ●Installation of features to improve natural hydrology Municipal Program Agreement No.2024MP64 Page 11 of 14 189 Creation & Restoration of Riparian Habitat & Wetlands ●Partial restoration of existing riparian habitat and wetlands Planting of climate appropriate vegetation between 11 and 20 different climate appropriate or native plant species newly planted ●No potable water used to sustain the wetland ●Full restoration of existing riparian habitat and wetlands ●Planting of native vegetation - between 21 and 40 different native plant species newly planted ●No potable water used to sustain the wetland ●Full restoration and expansion of existing riparian habitat and wetlands Planting of plant communities with a diversity of native vegetation – between 41 and 50 different native plant species newly planted ●No potable water used to sustain the wetland New Landscape Elements Elements designed to capture runoff for other simple usage (e.g. rain gardens and cisterns), capturing the 85th percentile 24-hour storm event for at least 50% of the entire parcel Elements that design to capture/redirect runoff and filter pollution (e.g. bioswales and parkway basins), capturing the 85th percentile 24-hour storm event from the entire parcel Large sized elements that capture and treat runoff to supplement or replace existing water systems (e.g. wetlands, daylighting streams, groundwater infiltration, floodplain reclamation), capturing the 90th percentile 24-hour storm event from the entire parcel and/or capturing off- site runoff Enhancement of Soil Use of soil amendments such as mulch and compost to retain moisture in the soil and prevent erosion Planting of new climate appropriate vegetation to enhance soil organic matter Use of soil amendments such as mulch and compost that are locally generated to retain moisture in the soil, prevent erosion, and support locally based composting and other soil enhancement activities Planting of new native, climate-appropriate vegetation to enhance soil organic matter Use of soil amendments such as mulch and compost that are locally generated, especially use of next-generation design with regenerative adsorbents (e.g. woodchips, biochar) to retain moisture in the soil, prevent erosion, and support on-site composting and other soil enhancement activities Planting of new native, climate appropriate vegetation to enhance soil organic matter Municipal Program Agreement No.2024MP64 Page 12 of 14 190 EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT Municipalities shall operate and maintain infrastructure projects for the useful life of the project and are to consider using the following guidance for operations and maintenance for infrastructure projects. Operational maintenance is the care and upkeep of Projects that may require detailed technical knowledge of the Project’s function and design. Project specific operational and maintenance plans shall consider the activities listed below and set forth specific activities and frequencies (not limited to those below) as determined to be appropriate by the Municipalities and best practices, including stakeholder engagement as applicable. Operational maintenance is to be performed by the operator of the Project with a purpose to make the operator aware of the state of readiness of the Project to deliver stormwater and urban runoff benefits. 1. Litter Control • Regular removal of litter, nonhazardous waste materials, and accumulated debris near planted areas, rock areas, decomposed granite areas, rest areas, fence perimeters, adjoining access roads and driveways, drains, pedestrian trails, viewing stations, shelter houses, and bicycle pathways. • Regular inspection and maintenance of pet waste stations. • Maintaining trash receptacles. • Removal of trash, debris, and blockages from bioswales. • Inspection and cleaning of trash booms. • Inspection of weir gates and stop logs to clean debris, as required. 2. Vegetation Maintenance • Weed control o Recognition and removal of weeds, such as perennial weeds, morning glory, vine-type weeds, ragweed, and other underground spreading weeds. o Avoiding activities that result in weed seed germination (e.g. frequent soil cultivation near trees or shrubs). o Regular removal of weeds from landscape areas, including from berms, painted areas, rock areas, gravel areas, pavement cracks along access roads and driveways, drains, pedestrian trails, viewing stations, park shelters, and bicycle paths. • Tree and shrubbery trimming and care o Removal of dead trees and elimination of diseased/damaged growth. o Prevent encroachment of adjacent property and provide vertical clearance. o Inspect for dead or diseased plants regularly. • Wetland vegetation and landscape maintenance o Installation and maintenance of hydrophytic and emergent plants in perennially wet and seasonal, intermittent habitats. o Draining and drawdown of wetland and excessive bulrush removal o Weed and nuisance plant control. o Removal of aquatic vegetation (e.g. algae and primrose) using appropriate watercraft and harvesting equipment. o Wildflower and meadow maintenance. o Grass, sedge, and yarrow management. o Removal of unwanted hydroseed. 3. Wildlife Management • Exotic species control. • Provide habitat management; promote growth of plants at appropriate densities and promote habitat structure for animal species. • Protect sensitive animal species (e.g. protection during critical life stages including breeding and migration). • Avoid disturbances to nesting birds. • Avoid spread of invasive aquatic species. 4. Facility Inspection • Inspect project sites for rodent and insect infestations on a regular basis. • Inspect for and report graffiti in shelter houses, viewing stations, benches, paving surfaces, walls, fences, and educational and directional signs. • Inspect facilities for hazardous conditions on roads and trails (e.g. access roads and trails, decomposed granite pathways, and maintenance roads). Municipal Program Agreement No.2024MP64 Page 13 of 14 191 • Inspect shade structures for structural damage or defacement. • Inspect hardscapes. • Inspect and maintain interpretive and informational signs. • Inspect site furnishings (e.g. benches, hitching posts, bicycle racks). • Maintain deck areas (e.g. benches, signs, decking surfaces). • Visually inspect weirs and flap gates for damage; grease to prevent locking. • Inspect all structures after major storm events, periodically inspect every 3 months, and operate gates through full cycles to prevent them from locking up. 5. Irrigation System Management • Ensuring automatic irrigation controllers are functioning properly and providing various plant species with proper amount of water. o Cycle controller(s) through each station manually and automatically to determine if all facets are functioning properly. o Inspection should be performed at least monthly. o Recover, replace, or refasten displaced or damaged valve box covers. o Inspect and repair bubbler heads. o Repair and replace broken drip lines or emitters causing a loss of water (to prevent ponding and erosion). o Maintain drip system filters to prevent emitters from clogging. Inspection and cleaning should occur at least monthly. o Inspect and clean mainline filters, wye strainers, basket filters, and filters at backflow devices twice a year. o Maintain and check function of the drip system. • Keeping irrigation control boxes clear of vegetation. • Operating irrigation system to ensure it does not cause excessively wet, waterlogged areas, and slope failure. • Utilizing infrequent deep watering techniques to encourage deep rooting, drought tolerant plant characteristics to promote a self-sustaining, irrigation free landscape. • Determine watering schedules based on season, weather, variation in plant size, and plant varieties. At least four times a year (e.g. change of season), reschedule controller systems. • Turn off irrigation systems at the controller at the beginning of the rainy season, or when the soil has a high enough moisture content. • Use moisture sensing devices to determine water penetration in soil. 6. Erosion Management and Control • Inspect slopes for erosion during each maintenance activity. • Inspect basins for erosion. • Take corrective measures as needed, including filling eroded surfaces, reinstalling or extending bank protection, and replanting exposed soil. 7. Ongoing Monitoring Activities • Monitor controllable intake water flow and water elevation. • Examine inflow and outflow structures to ensure devices are functioning properly and are free of obstructions. • Water quality sampling (quarterly, unless justified otherwise). • Checking telemetry equipment. • Tracking and reporting inspection and maintenance records. 8. Vector and Nuisance Insect Control • Monitoring for the presence of vector and nuisance insect species. • Adequate pretreatment of influent wastewater to lessen production of larval mosquitos. • Managing emergent vegetation. • Using hydraulic control structures to rapidly dewater emergent marsh areas. • Managing flow velocities to reduce propagation of vectors. Municipal Program Agreement No.2024MP64 Page 14 of 14 192 Resolution No. 1374 RESOLUTION NO. 1374 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, APPROVING THE TRANSFER AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR SAFE CLEAN WATER MUNICIPAL PROGRAM FUNDS. WHEREAS, the Los Angeles Region Safe Clean Water (SCW) Program is administered by the Los Angeles County Flood Control District (District) pursuant to Chapters 16 and Chapter 18 of the Los Angeles County Flood Control District Code with the purpose of increasing stormwater and urban runoff capture and reducing stormwater and urban runoff pollution; and WHEREAS, Pursuant to Section 16.04.A.2 of the Los Angeles County Flood Control District Code, forty percent of annual SCW Program tax revenues shall be allocated to municipalities within the District in the same proportion as the amount of revenues collected within each municipality to be expended for the implementation, operation a nd maintenance and administration of Projects and Programs in accordance with criteria and procedures established in Chapters 16 and 18 of the Los Angeles County Flood Control District Code; and WHEREAS, Pursuant to Section 16.05.A.1 of the Los Angeles Co unty Flood Control District Code, prior to the receipt of SCW Program funds, the City of Rolling Hills must enter into an agreement with the District to receive the transfer of SCW Program funds; and WHEREAS, Pursuant to Section 18.09 of the Los Angeles C ounty Flood Control District Code, the Los Angeles County Board of Supervisors has approved the Transfer Agreement template for the transfer of SCW Program Funds to municipalities. Section 1. The City Council of the City of Rolling Hills hereby approves Transfer Agreement No. 2024MP64 between the City of Rolling Hills and the Los Angeles County Flood Control District. Section 2. The City Manager shall execute Transfer Agreement No. 2024MP64 for and on behalf of the City of Rolling Hills. Section 2. The City Clerk shall attest and certify the adoption of this Resolution. 193 Resolution No. 1374 PASSED, APPROVED, AND ADOPTED this 26th day of August, 2024. _____________________________ LEAH MIRSCH MAYOR ATTEST: ____________________________ CHRISTIAN HORVATH CITY CLERK 194 Resolution No. 1374 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) The foregoing Resolution No. 1374 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, APPROVING THE TRANSFER AGREEMENT BETWEEN THE CITY OF ROLLING HILLS AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR SAFE CLEAN WATER MUNICIPAL PROGRAM FUNDS was approved and adopted at a regular meeting of the City Council on the 26th day of August, 2024, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________ CHRISTIAN HORVATH CITY CLERK 195 Agenda Item No.: 13.B Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:ALAN PALERMO, PROJECT MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH THE BERGEMAN GROUP TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR CONSTRUCTION OF THE TENNIS COURT ADA IMPROVEMENT PROJECT AT A NOT-TO-EXCEED FEE OF $103,950 DATE:August 26, 2024 BACKGROUND: At the June 12, 2023 City Council Meeting, city staff reported on a coordination meeting with the Rolling Hills Community Association (RHCA) held in May 2023. At this meeting, it was communicated that the City's Tennis Courts ADA Improvement Project (TC-ADA) would incorporate the grading and retaining wall to support the RHCA's Cabana improvement/amenities project. This addition to the City's improvement plans was determined based on concerns over the sequence of construction and to facilitate workflow between contractors commissioned by the city and the RHCA. City staff, RHCA, and Bolton Engineering held two subsequent coordination meetings on June 6, 2023, and June 14, 2023, to discuss outstanding items and update all parties. At the June 26, 2023 City Council meeting, staff reported the following: A review of the City's improvement plans was completed and approved by the RHCA Architectural Committee on June 13, 2023. The remaining outstanding review comments by Los Angeles County Building and Safety (LACBS) were to provide approval of the improvement plans from the Planning Department and the RHCA. Bolton Engineering resubmitted plans with these required approvals for a final round of plan checks on June 15, 2023. Staff anticipated that the TC-ADA would be ready to advertise for construction bids in July 2023 Several other RHCA projects were being coordinated to ensure any City improvements account for these future projects, including the new Cabana revising the landscape, irrigation, and lighting plans and a retaining wall submittal. The RHCA plans for the new Cabana were scheduled to be submitted to LACBS in early July 2023. Once the plans for the Cabana were completed for the first submittal to LACBS, the RHCA would then present them to the City Council at a future meeting for 196 feedback. In previous years, staff had received preliminary construction estimates for the TC-ADA in the amount of $300,000 and listed it as such in past Capital Improvement Plans. In recent months, the RHCA has worked with Richie-Bray, Inc., on landscape, irrigation, and lighting plans. After outreach from staff, Richie-Bray, Inc., indicated a willingness to complete these plans for the city for $7,000.00. The City Council directed staff to advertise the TC-ADA for bids and approved the allocation for landscape, irrigation, and lighting plans. The City Council would be provided the opportunity to review the results of the construction bids and ultimately decide whether to award a contract at a later date. On July 10, 2023, the City Council approved Resolution No. 1344, authorizing a budget amendment to transfer $307,000 from reserves to the Capital Projects Fund for this project. On July 12, 2023, City staff began the first of many monthly meetings with the RHCA regarding project coordination and the process for further submissions to LACBS. Staff also began discussions with the City Attorney on ensuring that the two entities were clearly defined as separate projects. On July 24, 2023, the City Council was asked to approve RHCA’s conceptual design so they could submit plans to the LACBS to begin the permitting process. At this time, no formal construction timeline has been set for the project to begin. The Council voted to approve it as presented, noting that it would discuss the proposed firepit when the item comes back in the future. In August 2023, staff worked on addressing LACBS requirements for Low-Impact Development (LID) standards. The RHCA finalized their plans for submission to LACBS and began preparing to get estimates on their Cabana project. In October 2023, LACBS acknowledged receipt of resubmittals but did not indicate a timeframe for response. The retaining wall plans were approved. City In November 2023, the RHCA shared plans for the expansion of Tennis Court #1, a proposal for the scope of work, and some cost estimates. Staff and the RHCA continued with planning/staging discussions to lead responsibility for the various project components. In December 2023, as part of the ongoing discussions, the RHCA provided staff with plans, two bids from 2022, and a staff memo describing the tennis club’s request and scope of work for the rebuilding and expansion of court #1. The RHCA agreed to send an overview of their construction program with timelines and key milestones. In January 2024, staff received approved grading plans from LCBS. RHCA enlisted the services of the Bergman Group to help with construction management, and LA CBSs began its second round of review on RHCA’s cabana On March 25, 2024, City staff provided a status update to the City Council as outlined in this report. On April 22, 2024, the City Council unanimously approved assigning the RHCA to lead 197 responsibility for the combined TC-ADA and Cabana projects. The city then took the lead in constructing the subsequent Tennis Court #1 Expansion Project. At the June 24, 2024 City Council meeting, staff presented that due to financial constraints caused by significant infrastructure repairs requiring immediate attention, the RHCA had reconsidered their approach and requested reverting to the initial concept with the City leading the ADA component of the Tennis Court improvements. To assist with the fiscal impact, the RHCA board had agreed to contribute 50% of the associated cost for the ADA/Retaining Wall. The RHCA has allocated $400,000 for the ADA component and will review and consider additional funding if required. Based on this information, the City Council authorized reallocating funds from the capital account designated for the Tennis Court 1 expansion project back to the TC-ADA. Staff has proceeded with the next steps per the City Council's original June 2023 direction to advertise the Tennis Court ADA Improvement Project for bids. The City Council will be provided the opportunity to review the results of the construction bids and ultimately decide whether to award a contract at a later date. DISCUSSION: Over the past seven months, and prior to June 24, 2024, the reassignment of lead responsibility for projects, the RHCA contracted with the Bergeman Group for Construction Management Services. They attended multiple City/RHCA coordination meetings and have become familiar with all related tennis facility improvement projects. As a result, to ensure continuity and assist staff with both the bid and subsequent construction processes, staff requested a proposal from the Bergeman Group for construction management services. With plans approved by LACBS, staff proposes to utilize the Bergeman Group's services in the Pre-Construction Phase at the hourly rate included in their proposal and budget for a maximum of 60 hours. These hours would be used at the City’s direction for assistance in reviewing a well-defined scope for the construction bid package to ensure it contains the necessary information to reduce or prevent the possibility of contractor change orders during construction. The proposed hourly rate creates a budget of $12,600 for the pre-construction phase. The Bergeman Group also provided a weekly fee during the Construction Phase based on approximately 15 hours/week with an estimate of 4-6 months. Services they will perform during the construction phase include: owner's representative and liaison with the contractor during construction; monthly progress updates; monitor construction schedule and budget; review and process contractor payment requests; review/evaluate contractor change order request; process and track product submittals; and process and track requests for information, etc. Assuming a six-month timeframe would create a budget of $81,900 for services during the construction phase. 198 With guidance from the City Attorney, staff believes Public Contractors Code 3.04.060 (E), which allows for an exception to the competitive bidding requirement, is applicable. This section states that bidding is not required if “at the discretion of the City Manager, and upon a finding supported with written documentation, it is in the City's best interest in regard to product uniformity, total cost of acquisition, and/or similar considerations. These purchases must be approved by the City Manager or his/her designee.” Staff recommends utilizing the Bergeman Group's knowledge of the overall project for the TC- ADA Project. FISCAL IMPACT: Staff recommends budgeting $103,950 for construction management services which includes a 10% contingency. Staff will not know the cost of the full TC-ADA project until construction bids are received. The City Council currently has approximately $300,000 appropriated in the Capital Improvement Funds. RECOMMENDATION: Approved as presented ATTACHMENTS: CA_AGR_240826_BergemanGroup_TC-ADA_F.pdf CA_AGR_240812_BergemanGroup_Proposal_TC-ADA.pdf 199 CITY OF ROLLING HILLS PROFESSIONAL SERVICES AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES THIS AGREEMENT made and entered into this 26th day of August, 2024 between the City of Rolling Hills, a municipal corporation, hereinafter referred to as "CITY'' and Iopono Holdings Group, LLC d.b.a. Bergeman Group, hereinafter referred to as “CONSULTANT.” 1. RECITALS: A. The CITY does not have the personnel able and available to perform the services required under this Agreement. B. The CITY desires to contract the CONSULTANT to provide construction management services for the Tennis Court ADA project. C. CONSULTANT is well qualified by reason of education, skill, and experience to perform such services and warrants to the CITY it has the qualifications, experience, and facilities to perform properly and timely the services under this Agreement D. CONSULTANT is willing to render such services as hereinafter defined. Now, therefore, for and in consideration of the mutual covenants and conditions herein contained, CITY hereby engages CONSULTANT and CONSULTANT agrees to perform the services set forth in this AGREEMENT. 2. SCOPE OF WORK CONSULTANT shall furnish all materials and perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the scope of work attached as Exhibit A an incorporated herein. To the extent this Agreement conflicts with Exhibit A, or any other exhibit, this Agreement shall control. 3. COST The CITY agrees to pay CONSULTANT for all the work contemplated by this AGREEMENT an amount not to exceed one hundred, three thousand and nine hundred and fifty dollars ($103,950.00) for all services rendered. CONSULTANT estimates that the services for pre-construction work is approximately $12,600.00, services for work during construction is approximately $81,900.00 and a 10% contingency of $9,450.00 The hourly rate and cost for specific services is more particularly described in Exhibit A. This fee includes all expenses, consisting of all local travel, attendance at meetings, printing and submission of any documents or reports required by the Scope of Work. The 200 CITY shall only pay CONSULTANT for services actually performed. Any increase in contract amount or scope shall be approved by expressed written amendment executed by the CITY and CONSULTANT. 4. METHOD OF PAYMENT CONSULTANT shall be reimbursed thirty (30) days of submitting an invoice to City for the SERVICES. CONSULTANT shall submit invoices electronically to the City Manager of the CITY and shall also provide a courtesy copy by U.S. Mail addressed to the City Manager of the CITY. 5. SUBCONTRACTING CONSULTANT may only employ qualified independent subcontractor(s) to assist CONSULTANT in the performance of SERVICES with CITY’s prior written approval. 6. COMMENCEMENT OF WORK CONSULTANT shall commence work under this AGREEMENT upon execution of this AGREEMENT. 7. PERFORMANCE TO SATISFACTION OF CITY CONSULTANT agrees to perform all work to the reasonable satisfaction of CITY and within the time hereinafter specified. 8. COMPLIANCE WITH LAW All SERVICES rendered hereunder shall be provided in accordance with the requirements of relevant local, State and Federal Law. Further, CONSULTANT shall use the standard of care in its profession to keep itself informed of and comply with all applicable local, state and federal laws. CONSULTANT represents and acknowledges that at its sole cost, CONSULTANT shall obtain and maintain all required licenses, insurance and approvals that are legally required for CONSULTANT to perform the SERVICES. 9. ACCOUNTING RECORDS CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available by the CONSULTANT during the contract period and thereafter for five years from the date of final payment. 201 10. OWNERSHIP OF DATA All data, designs, photographs, reports and other material collected or prepared under the contract shall become the property of the CITY. 11. TERM OF CONTRACT The term of this Agreement shall be from the effective date of this Agreement and terminate after one year of such executions unless extended by mutual written agreement of the parties. City may terminate this Agreement at any time, with or without cause. In such event, Consultant shall be compensated for work satisfactorily accomplished up to the time of termination consistent with the not to exceed amount. 12. TERMINATION This contract may be terminated by the CITY with or without cause upon fourteen (14) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. 13. ASSIGNABILITY CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. 14. AMENDMENT It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. 15. NON-SOLICITATION CLAUSE The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 16. INDEMNITY CONSULTANT shall indemnify and save harmless CITY, its elected and appointed officers and employees from all claims, damages, suits, cost or actions of every name, 202 kind or description, brought for, or on account of, (i) injuries to or death of any person, (ii) damage to property or (iii) arising from performance of this AGREEMENT in any manner that resulted from the fault or negligence of CONSULTANT, it officers, agents, employees and/or servants in connection with this AGREEMENT. CITY shall indemnify and save harmless CONSULTANT, its officers, agents, employees, and servants from all claims, damages, suits, costs or actions of every name, kind, or description, brought for, or on account of, (i) injuries to or death of any person, (ii) damage to property or (iii) arising from performance of this AGREEMENT in any manner that resulted from the fault or negligence of the CONSULTANT, its officers, agents, employees, and/or servants in connection with this AGREEMENT. If CONSULTANT should subcontract all or any portion of the SERVICES to be performed under this AGREEMENT, CONSULTANT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers in accordance with the term of the preceding paragraph. This section shall survive termination or expiration of this AGREEMENT. 17. INSURANCE A. Without limiting CONSULTANT’S obligations arising under paragraph 16 - Indemnity, CONSULTANT shall not begin work under this AGREEMENT until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this AGREEMENT, and shall be maintained throughout the term of this AGREEMENT. Insurance coverage shall be as follows: i. Automobile Liability Insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connect with the SERVICES to be performed under this Agreement in an amount not less than $1,000,000 combined single limit for each accident. ii. Commercial General Liability Insurance, insuring CITY its elected and appointed officers and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT’S actions under this AGREEMENT, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000 per occurrence. iii. Worker’s Compensation Insurance for all CONSULTANT’S employees to the extent required by the State of California. CONSULTANT shall require all subcontractors who are hired by CONSULTANT to perform the SERVICES and who have employees to similarly obtain Worker’s Compensation Insurance for all of the subcontractor’s employees. 203 iv. Professional Liability Insurance for CONSULTANT that at a minimum covers professional misconduct or lack of the requisite skill required for the performances of SERVICES in an amount of not less than $500,000 per occurrence. B. Deductibility Limits for policies required any deductible in excess of $10,000 per occurrence shall be approved by the City. C. Additional Insured. City, its elected and appointed officers and employees shall be named as additional insured on policies referred to in subparagraphs A (i) (ii) and (iv). D. Primary Insurance. The insurance required in paragraphs A (i) and (ii) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this AGREEMENT, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the AGREEMENT. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this AGREEMENT or procure or renew such insurance, and pay any premiums therefore at CONSULTANT’S expense. 18. ENFORCEMENT OF AGREEMENT In the event that legal action is commenced to enforce or declare the rights created under this AGREEMENT, the prevailing party shall be entitled to an award of costs and reasonable attorney’s fees in the amount to be determined by the court. 19. CONFLICTS OF INTEREST No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this AGREEMENT; and the CONSULTANT further covenants that in the performance of this AGREEMENT, no person having any such interest shall be employed. 20. INDEPENDENT CONTRACTOR The CONSULTANT is and shall at all times remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT’s employees or subcontractors, except as herein set forth. The CONSULTANT shall not at any time or in 204 any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. 21. ENTIRE AGREEMENT OF THE PARTIES This AGREEMENT supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. 22. NOTICES. All written notices required by, or related to this AGREEMENT shall be sent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below. Neither party to this AGREEMENT shall refuse to accept such mail; the parties to this AGREEMENT shall promptly inform the other party of any change of address. All notices required by this AGREEMENT are effective on the day of receipt, unless otherwise indicated herein. The mailing address of each party to this AGREEMENT is as follows: CITY: City of Rolling Hills Attn: City Manager No. 2 Portuguese Bend Road Rolling Hills, CA 90274 CONSULTANT: Bergeman Group. Attn: Otto Riesenberg, Operations Manager 11099 S. La Cienega Blvd, Los Angeles, California 90045 23. GOVERNING LAW This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. [Signature Page to Follow] 205 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the date and year first above written. CITY OF ROLLING HILLS Bergeman Group CITY MANAGER [Title] ______ _____ ________ Karina Bañales Name DATE:___________ DATE:_____________ ATTEST: ______ _____ CITY CLERK APPROVED AS TO FORM: ______ _____ PATRICK DONEGAN, CITY ATTORNEY 206 Exhibit A 207 1 Project Proposal Tennis Court ADA Improvement Project August 12, 2024 V1 City of Rolling Hills 2 Portuguese Street Rolling Hills, California 90274 CALIFORNIA’S CONSTRUCTION MANAGEMENT ADVISORS 208 2 August 12, 2024 City of Rolling Hills 2 Portuguese Street Rolling Hills, California 90274 Attn: Alan Palermo RE: RFP for Construction Management Services Dear Mr. Palermo, We are honored that you have invited Bergeman Group to offer a construction management advisory and consulting services proposal for your planned project. We know you have a choice of consulting firms for your project needs, and we greatly appreciate the opportunity to be of service. Every project requires a detailed assessment, tailored planning, and precise execution to ensure a successful outcome. The cornerstone of Bergeman Group’s approach is our experienced-based ability to successfully integrate the many critical components and disciplines required for a successful construction project. We successfully navigate the complexities of your project, enabling you to achieve your goals. Bergeman Group delivers on our commitment to you by advocating on your behalf, guiding you through project decision points to help reduce risks and by providing critical construction intelligence enabling you to make informed decisions, giving you peace of mind. Our approach will be tailored to your project. We will analyze your needs and establish the appropriate path to reach your goals, building a team of specialists focused on each successful phase until completion. Our extensive project experience and industry-leading team make Bergeman Group an exceptional fit for your project needs. At Bergeman Group we are solution driven and our performance is proven. Our desire is to meet and exceed your expectations and we appreciate the opportunity to earn your business. Should you have any questions, need clarifications, or require any revisions to our proposal, please contact us. We appreciate the opportunity and look forward to working with you. Sincerely, Bergeman Group Dana Bergeman CEO Noah Sebastian Managing Director 209 3 Section A Section B Section C Section D Section E Section F About Bergeman Group Proposed Project Scope • Familiarity with Your Property • Proposed Scope of Improvements Our Process • Programming Services • Pre-Construction Services • Construction Management Services Detailed Breakdown of Proposed Services Stage 1: Programming 1) Project Start-Up 2) Evaluation & Due Diligence 3) Define Project Program & Scope of Work Stage 2: Pre-Construction 4) Design & Bid Documents 5) Competitive Bidding 6) Contractor Engagement 7) Funding & Final Budgeting 8) Prepare for Construction Stage 3: Construction 9) Construction Administration Stage 4: Project Close-Out 10) Project Close-Out Proposed Cost • Pre-Construction Phase Fee • Construction Phase Fee Acceptance • Proposal Acceptance • Standard Terms and Conditions TABLE OF CONTENTS ©2024 Bergeman Group. Unauthorized use or duplication of this document without express written consent from Bergeman Group is in direct violation of the Copyright Act of 1976. This proposal makes use of licensed stock photography. The photography shown is for illustrative purposes only and is not an exact representation of prior projects and work product. 210 4 Section A About Bergeman Group 211 5 WE HELP you protect your investment. WE ADVOCATE on your behalf. WE GUIDE you through project variables, helping you reduce risks. WE EDUCATE enabling you to make informed decisions. Our Core Values. Every project requires a detailed assessment, tailored planning, and precise execution to ensure a successful outcome. The cornerstone of Bergeman Group is our experienced-based ability to successfully integrate critical knowledge across multiple disciplines to achieve your project goals. Bergeman Group delivers on our commitment to you by evaluating project requirements, navigating the variables, and helping you reduce your risks. Our approach is tailored to your property or project. We analyze your needs and establish the appropriate path to reach your goals, building a team of specialists focused on each successful phase until completion. With decades of proven experience, our team provides Program Management, Project Management, Design Consulting, Litigation Consulting, Quality Monitoring and Property Development. We understand the demands of your project, advocate for your interests and help guide you to effective solutions. We share our expertise so you can make informed decisions for any size project or property, giving you confidence and peace of mind. Solution Driven. Performance Proven.SM 212 6 Our Services. Owner Representation Guiding you through project variables giving you confidence & peace of mind. Define Scope of Work Defining the actual issues and scope of work for each project. Design & Project Management Through design, bidding, construction, and completion, we manage the entire process. RFPs & Bid Packages Creating RFPs to send to designers, architects, engineers, and contractors, then presenting bid offerings in an apples-to-apples way. Competitive Bidding Finding the right contractors, obtaining competitive bids, and evaluating bids and costs. Construction Contracts Creating construction contracts that protect your interests. Construction Administration Administering the construction phase and advocating to obtain the desired project results. Quality Monitoring On-site observations to report on contractor performance, reduce risk, and improve quality. Budget & Schedule Reporting Keeping the project on budget and on schedule while keeping the property occupied. Pay App/Change Order Review Monitoring and checking contractor pay applications, and evaluating change orders, to control construction costs. Close-out Packages Close-out packages with complete project documentation, specifications, and warranties. Resolve Construction Disputes Out team of experts possess the skills to resolve disputes and help with construction defects. At Bergeman Group, we apply experience-based Construction Intelligence to all the services we offer, delivering sustainable and responsible solutions to our clients. By engaging our team on critical projects, our clients benefit from our knowledge and advocacy, positioning you for a successful project completed on time, within budget, and with reduced risk. 213 7 Company Information Office Locations Ownership Dana C. Bergeman, CEO Office: (808) 465-3555 dana@bergemangroup.com Tax Information Federal FEIN: 27-2927164 Hawaii GET: W96170677-01 California Main Office Los Angeles 11099 South La Cienega Blvd., Suite 175 Los Angeles, California 90045 (213) 432-5110 Other Regions Orange County – (949) 669-8010 Northern California – (650) 963-4222 San Diego, California – (619) 639-9600 Denver, Colorado – (720) 712-5280 Phoenix, Arizona – (602) 767-6300 Pacific Northwest – (971) 888-8010 Jackson, Wyoming – (307) 264-3770 Honolulu, Hawaii – (808) 465-3555 Licenses Hawaii: CT-31817 California: 1049992 Colorado: LIC00247581 Arizona: ROC 335258 Wyoming: COQ 1909 All licenses are current, valid, and in good standing. 214 8 Section B Proposed Project Scope 215 9 Familiarity with Your Property Property: City of Rolling Hills Address: 2 Portuguese Street City: Rolling Hills State: California Zip: 90274 Property Overview: The community of Rolling Hills is equestrian in nature and enjoys breathtaking views of the coastline, downtown Los Angeles, Catalina Island, and pastoral canyons. There are three gated entrances to the community. Each entrance is staffed 24 hours a day, 7 days a week. The Rolling Hills Community Client and the City of Rolling Hills share the same boundaries. The entire community is on private property, there is no public property inside the city. All roads are located on Client easements. Both the RHCA office and City Hall are located just outside the Main Gate at 1 & 2 Portuguese Bend Road, respectively. 216 10 PROPOSED SCOPE OF IMPROVEMENTS Proposed Scope of Improvements Bergeman Group is pleased to provide this consulting services proposal relating your upcoming capital improvement project. Based upon the preliminary information provided to us, we understand your intended scope of project work can be categorized as follows: The City of Rolling Hills is looking for a construction manager to help oversee and facilitate a project that will be constructed in tandem but separately with the Rolling Hills Community Association (RHCA). The RHCA portion of the work includes constructing a 740 sq ft cabana with kitchen & bathroom and all infrastructure for that structure. The City’s portion of the project includes making the area ADA compliant with new ramps and grading. ¨ Tennis Court ADA Improvements o Grading and Drainage Plans, Retaining Wall Plans - both plans are approved o Landscape/ADA Lighting o ADA Signage / Railing / Stairway Railing o With the Tennis Court ADA, the City is discussing with RHCA to include/construct with the City ADA project: § Underground Utilities/conduits to the future Cabana building will be require (sewer, water, electrical conduit, telecommunications conduit, etc.) § Conduits/sleeves for future landscape irrigation § Foundation for the Cabana Building NOTE: Should Bergeman Group be engaged, our team will discuss with the City of Rolling Hills the project scope options and provide recommendations with next steps for both the Pre- Construction Stage and subsequently the Construction Stage, as detailed in the following pages of this proposal. 217 11 Section C Our Process 218 12 THE BERGEMAN METHODSM OUR 10-PHASE APPROACH The start of our successful journey together begins with a road map to ensure we reach the intended destination in a timely and efficient manner. The Bergeman MethodSM and our 10-Phase Approach is a time-tested, performance-proven recipe for successful project delivery, owner representation, and construction management advisory services. 219 13 220 14 221 15 Section D Breakdown of Proposed Services 222 16 Programming Services Phase 1: Project Start-Up PHASE 1: PROJECT START-UP Our role as the CM-Advisor and Owner’s Representative is to establish and provide continuity for the project and to represent your interests. The scope of our programming and pre- construction services proposed for your project can generally be broken down as follows: Collect & Review Available Documents To better understand your project and property, Bergeman Group will review project-related documents provided by the Client to gather additional information and help ascertain current project and building status. Establish Project Controls Framework During the execution of a project, procedures for monitoring cost, schedule, project documents and construction protocols become critical tools in the management and administration of the project. These tools establish the procedures and record the activities associated with your project including providing a forecast for tracking expenditures, and a mechanism for monitoring the Client-established budget for the project. As a part of our project start up services, we will establish an account for your project in our project management software, Owner-Insite, enabling us to track and monitor the project budget, schedule, RFI’s submittals, and other important project documentation, and compare the designer’s and contractor’s performance to project expenditures and advise the Client of any impending budgetary concerns. Familiarization with Project Site Bergeman Group will conduct a preliminary site visit to allow for a general familiarization of the property, develop a preliminary understanding of the areas proposed for construction and repair and to better comprehend the various concerns known to exist. Our site visit will enable us to better communicate with the design team, tenants and further enable us to make recommendations to the Client for project approach. Client Project Kickoff Meeting As the project startup phase nears completion, we will organize and hold a project kickoff meeting with you and your team. At this meeting we will introduce you to the Bergeman Group project manager who will be leading efforts on your behalf, review the Bergeman Method, our time tested 10-Phase approach, and discuss the upcoming next steps for your project. 223 17 Programming Services Phase 2: Evaluation & Due Diligence PHASE 2: EVALUATION & DUE DILIGENCE Visual Condition Assessment Bergeman Group will visually assess the specific areas of concern at the project site to assist the Client with defining the scope of work and to ascertain the extent of repairs. We will use the information gathered to develop a project direction, commonly referred to as the Owner’s Program, and to engage the design professionals needed to develop bid and permit documents for your project. For purposes of evaluating concealed conditions where destructive means are necessary to access the existing conditions, Bergeman Group will advise when it is necessary to engage a contractor to assist with testing and evaluation of existing building components. The cost of contractor services to assist with evaluation of concealed conditions is not included in this proposal. 224 18 Programming Services Phase 3: Define Program & Scope of Work (NOT INCLUDED) PHASE 3: DEFINE PROGRAM & SCOPE OF WORK Determine Scope Inclusions & Extent of Repairs Bergeman Group will work with the Client Board to determine the scope inclusions and the extent of repairs to be completed. The Client’s repair program and scope of work (commonly referred to as the “Owner’s Program”) will be refined to include the features and items needed to achieve your project goals. Develop Project Strategy We will assist the Client on deciding three (3) important operational choices that will shape and define the responsibilities and cost calculation formulas for prospective contractors and the project. The Client must decide on the following elements: • Project delivery method • Procurement method • Contracting model Constructability Review Bergeman Group will provide for a general constructability review of the existing plans and specifications, contracts, and other documents prepared by others. Our review is intended to assess the effectiveness of the contractors proposed scope inclusions and exclusions, bids, contracts, and related project documentation provided to us for review. 225 19 Pre-Construction Services Phase 4: Design & Bid Documents (NOT INCLUDED) PHASE 4: DESIGN & BID DOCUMENTS Secure Needed Design Professionals Bergeman Group will assist you with engaging the architectural, engineering, and other specialists required to develop plans and specifications (collectively “bid and permit documents”) which are needed for project bidding and to obtain building permits, if required. We recommend that the Client engage these parties directly. However, as an option, if requested by the Client, Bergeman Group can engage the necessary team member directly as sub-consultants at an additional expense. Plans & Specifications Bergeman Group will coordinate the production of plans and specifications by design professionals such as architects and engineers engaged by the Client, or as indicated above, upon request can be engaged directly by Bergeman Group. The bid and permit documents will be based upon the scope inclusions and extent of repairs defined by the Client and Owner’s Program. Bid and permit documents are needed for four (4) primary purposes: I.Definition of Scope: Bid and permit documents are essential in defining the scope of work for contractors, including scope inclusions, exclusions, limitations, the types of products to be used and other important considerations such as defining the warranties and guarantees required of the contractor upon completion of the work. II.Development of Bid Packages: Bid packages are a collection of applicable portions of the bid and permit documents, together with other relevant project information, crafted into packages suitable for bidding by prospective contractors as defined by the Owner’s program and bid strategy. III.Bidding Accuracy: To obtain apples-to-apples bid comparisons, prospective contractors must be required to bid upon the same scope of work. Bid and permit documents define that scope and result in more accurate bid results from prospective contractors. IV.Permitting: The types of repairs and improvements you are embarking upon are required by law to be permitted. The bid and permit documents produced by the design professionals on the project team are required by the local building department to obtain a building permit. Permit Application and Coordination Bergeman Group will assist with the preparation of the required permit application forms and submit the construction documents to governing authorities for approval. In conjunction with assistance from the designer of record for the project, we will assist with responding to plan check comments from the local building department and will coordinate responses with the Client to obtain permit approval. 226 20 Pre-Construction Services Phase 5: Competitive Bidding PHASE 5: COMPETITIVE BIDDING During the bidding phase of your project, we work to obtain apples-to-apples bid offerings for the proposed scope of work from prospective contractor. Preparation of Bid Packages Once the Bid and Permit Documents for the project are complete, Bergeman Group will produce bid packages, inclusive of plans and specifications from design professionals if applicable, for each scope of work. These bid packages are used to guide prospective bidders and are the basis for how prospective bidders are to assemble cost data and provide their bid offering. Bergeman Group’s bid packages will include: • Invitations to Bid. • Bidding Instructions. • Bid Form Requirements. • Detailed Bid Breakdown Analysis Requirements. • Insurance Requirements. • Warranty Requirements. • Sample Owner-Contractor Agreement. Bid Walk with Prospective Contractors Members of the Bergeman Group team will conduct a “bid walk” to introduce prospective contractors to the project and answer questions about the project and property. Bid Coordination and Preparation of Bid Addendum As a part of Bergeman Group’s scope of services, and in collaboration with the design professionals, we will assist with bid phase coordination efforts including: • Coordinate and respond to bidder requests for clarifications. • Issue bid addendum and supplemental information as needed. Evaluate Contractor Bid Submissions Bergeman Group views bid analysis as a critical task. By examining and critiquing contractor bids we’re able to reduce the chance of mistakes by the bidders, which reduces the likelihood of costly and unnecessary change orders. Bergeman Group will review contractor bids or negotiated proposals including proposed subcontractors, provide a detailed analysis of bids received, and provide our recommendations to the Client. Bid Review Meeting After thoroughly vetting and analyzing the contractor’s competitive bid offerings and assembling our detailed bid breakdown analysis for Client review, we will schedule and conduct a bid review meeting to present and review the bids to the Client Board and other authorized stakeholders. 227 21 Pre-Construction Services Phase 6: Contractor Engagement PHASE 6: CONTRACTOR ENGAGEMENT Preparation of Owner-Contractor Agreements Once a contractor has been selected by the Client, Bergeman Group will develop an AIA Owner- Contractor Agreement for each project or bid package awarded and negotiate the terms of the agreement with the selected contractor. Bergeman Group has worked with numerous attorneys in developing contracts on past projects and we follow industry-recognized best practices in developing these agreements. Developing an Owner-Contractor agreement is a team effort requiring input from multiple perspectives and several different disciplines. For this reason, we strongly recommend that the Client’s attorney review the final AIA documents before execution. Validate Insurance and Bonding Requirements As a part of assembling the Owner-Contractor Agreement between the Client and the contractor or contractors of your choosing, our team will verify that the planned insurance, performance and payment bond, liquidated damages, and other contract provisions meet your expectations. 228 22 Pre-Construction Services Phase 7: Final Budgeting & Funding PHASE 7: FUNDING & FINAL BUDGETING Finalize & Approve Construction Budget Once bids are received, a contractor is selected, and an Owner-Contractor Agreement has been executed, we will assemble an updated project budget for your approval prior to the start of construction. Upon approval, this budget will become the tool our team uses to monitor the contractor’s financial performance, enabling us to provide the Client with budget updates for use at your monthly Client meetings. Procure Project Funding (Optional) Bergeman Group collaborates with numerous lending institutions to assist our clients with obtaining the funding needed to plan, design, and build their projects. Our experience working with lenders and understanding of the Client financing and loan approval process makes us an excellent choice to assist you with this effort. As an optional service, Bergeman Group will assist you in obtaining project financing to complete your proposed improvements. 229 23 Pre-Construction Services Phase 8: Prepare for Construction PHASE 8: PREPARE FOR CONSTRUCTION Attendance at Client Meetings Clients conduct monthly board meetings, yearly annual meetings, and often periodic committee meetings to accomplish and implement the day-to-day business of the Client. It is at these meetings where project issues are discussed, ideas are vetted, decisions are made, and project direction is established. As a part of our services, Bergeman Group will attend Client meetings to present current data and discuss ongoing project work. Town Hall Presentations A highly effective communication tool used by Bergeman Group is establishing and conducting community-based Town Hall Meetings. Our Town Hall Meetings are open to all owners and tenants in your building. These informational meetings are held by Bergeman Group at critical junctures and are designed to not only help with occupant and owner “buy-in,” but to also ease anxiety surrounding a project, providing owners and tenant’s peace of mind. As a part of our services, Bergeman Group will conduct a Town Hall Meeting to present information to the owners about the project, answer their questions, and review the impact of the work on their residence. For larger projects, we highly recommend that the Client’s other advisors such as your attorney and insurance agent also attend these meetings to provide input and expertise. 230 24 Pre-Construction Services Phase 8: Prepare for Construction PHASE 8: PREPARE FOR CONSTRUCTION Verify Final Contractor Construction Schedule Before construction begins, Bergeman Group meets with the owner’s contractor(s) to verify the final construction schedule. We will inform the Client if any changes or adjustments to the previously agreed-upon schedule are found and make appropriate recommendations, if needed. Establish OAC Meeting Schedules Scheduled Owner-Architect-Contractor (OAC) meetings provide an important opportunity for design and construction professionals to track and review the progress of a project, noting questionable issues or conditions that warrant discussion in the meeting. These meetings help to make sure that the architect and the contractor are on the same page throughout the project timeline. They also help reduce the number of unnecessary RFI’s, which are time consuming and can cause delays in the project. Obtain Performance Bonds & Permits License and permit bonds are a type of commercial surety bonds required of many business industries. Federal, state and local government agencies require business owners in their respective industries to purchase license and permit bonds before they can be issued a license or a permit for certain types of work. Our team monitors that contractors working on a project obtain the required performance bonds and permits necessary for the completion of the project. Issue Notice to Proceed A Notice to Proceed (NTP) is a notification letter indicating that performance should begin under a construction contract. Any party that has hired another party on the project (be it an owner hiring a contractor, a contractor hiring a subcontractor, etc.) might utilize an NTP to indicate the recipient should start their work. This notice provides a clean, crystal-clear indication of when a particular party’s project work begins. That party’s performance time starts from the date indicated in the NTP document. 231 25 Construction Services Phase 9: Construction Administration PHASE 9: CONSTRUCTION ADMINISTRATION Owner’s Representative & CM-Advisor Bergeman Group will act as the Owner’s Representative and liaison with the contractor advising the Client on the contractor’s progress. Before proceeding with construction activities, our team will evaluate the preparatory work of the contractor to validate that pre-construction activities are complete, enabling the Contractor to commence with construction. Once an NTP with construction has been authorized by the Client, Bergeman Group will issue the NTP to the contractor, and thereafter, act as the Client’s representative throughout the construction phase of the project, advocating on your behalf and helping to protect your investment. As your CM-Advisor, we will conduct regular Construction Coordination Meetings (“OAC Meetings”) to promote effective coordination and communication amongst the parties during the construction phase. Project & Client Communication As a part of our construction phase duties, we will provide monthly progress updates to the Client Board including: • Communicate project issues to the Client Board • Maintain a register of project issues and assist with resolution • Act as the contract administrator for the Owner-Contractor Agreement • Act as the “initial decision maker” as defined by the American Institute of Architects for any disputes that may arise with the contractor • Provide consulting advice to the Client Board on project matters • Coordinate project issues with your property management agent • Provide a reasonable level of coordination with unit owners and tenants • Provide general updates via postings in common areas • Maintain appropriate project documentation 232 26 Construction Services Phase 9: Construction Administration Construction Schedule As your construction manager, Bergeman Group will be responsible for monitoring and reporting on the contractor’s construction schedule and for coordinating with the contractor and design professionals as needed to periodically update the project schedule and communicate progress to the Client, homeowners, and residents. Bergeman Group will similarly coordinate with various parties, in terms of adhering to the agreed to project schedules, and making recommendations for adjustments or recovery, as required. We will monitor the procurement of long-lead time items and review procurement schedules for long-lead items prepared by the contractor to reduce the scheduling risks. In the event we discover concerns relating to the contractor’s procurement plan or construction schedule, we will provide recommendations for corrective action and act upon any directive received from the Client. Construction Budget During the project, Bergeman Group will be tasked with monitoring the budget for construction, and for providing regular budget updates to the Client. We will be responsible for maintaining and updating the project budget utilizing an appropriate accounting form, spreadsheet, or software. The accounting shall include all construction costs, inclusive of change orders. Assembly & Certification of Funding Draw Requests Most lenders now require that a construction manager assemble, certify, and submit to the lender a report of the work prior to disbursing funds. This is commonly referred to as a draw request or disbursement request. A draw request is a collection of documents meant to provide confirmation to the lender that the work included within each draw request has been completed by the contractor and that loan funds are being used as intended. As a part of our duties, Bergeman Group will assemble and certify draw requests are required by the Clients lender. Upon certification of a draw request by Bergeman Group and authorization to release funds by the Client, we will provide the completed and authenticated disbursement request package to your lender or property manager, supporting the release of project funds as authorized. Contractor Applications for Payment Bergeman Group will be responsible for receiving, analyzing, and processing contractor applications for payment and forward same to Client with a recommendation for action, including amount due, adjustments to the payment application and any bases for withholding payment. Included shall be collecting partial or conditional release of lien as applicable from the contractor with each Application for Payment. PHASE 9: CONSTRUCTION ADMINISTRATION 233 27 Construction Services Phase 9: Construction Administration PHASE 9: CONSTRUCTION ADMINISTRATION Change Requests & Change Orders As a part of our duties Bergeman Group will receive and review contractor requested change orders or claims related to the project. We will use our expertise and knowledge to evaluate the appropriateness and reasonableness of proposed change orders and their associated costs and will make recommendations to the Client regarding the approval or rejection of any change orders proposed by the contractor. Where required and appropriate Bergeman Group will coordinate with the design professionals, advise the Owner of the design professional’s recommendations and act upon any directive received from the Owner with respect to change orders. Product Submittals Submittals typically consist of shop drawings, material data sheets, samples, and product data which are used primarily for construction managers, architects, and engineers to determine the products a contractor proposes to use and install on the project and give the Client the opportunity to select colors and patterns that were not chosen prior to completion of the design and permit documents. Bergeman Group will process and track contractor submittals, receive and review the design professionals’ recommendations regarding contractor submittals, provide accompanying recommendations to the Client, and act upon any submittal-related directive received from the Client. Requests for Information (RFI) Requests for information (RFIs) are used to clarify uncertainties, fill in gaps in information found in the project specifications, plans, contracts, or other project documents and to generally seek direction with unanswered project questions. Bergeman Group will process and track contractor RFIs, receive and review the design professionals’ recommendations regarding RFIs, provide associated recommendations to the Client and act upon any RFI- related directive received from the Client. 234 28 Construction Services Phase 9: Construction Administration PHASE 9: CONSTRUCTION ADMINISTRATION Effective Communication with Owners & Tenants As a specialist in Client projects, Bergeman Group understands that coordination and communication with the homeowners and tenants is essential. As a part of our homeowner coordination and communication services, we will: • Communicate scheduling information to the Homeowners • Verify the contractor provides notices as required • Respond to homeowner inquiries and questions • Verify that contractor personnel are courteous, clean and polite • Act as the primary vehicle for communications with individual unit owners and tenants • Prepare project notices that will be posted at various locations throughout the project, including in a centralize Project Information Center. • Advise homeowners of the status and scheduling for various repairs • Assist the contractor with scheduling temporary shutoffs, etc. • Act as a liaison for owners and tenants, giving them confidence and peace of mind. 235 29 Construction Services Phase 9: Construction Administration PHASE 9: CONSTRUCTION ADMINISTRATION Report on Contractor Workmanship Regardless of how perfect the preparation, most defects and project problems occur during the construction phase. Bergeman Group will periodically visit the project site to observe and report on the contractor’s workmanship, progress, and approximate amount of repair completed, and to check for overall compliance with the contract and construction documents. Though construction risks can never fully be eliminated, field observations and reporting are helpful in reducing the likelihood of errors by the contractor. When onsite at the project any deviations or contractor errors we discover will be reported to the Client, the design professionals, and the contractor, including notice to the contractor that they must take corrective action. A log of open contractor workman issues will be developed and tracked to obtain corrective action from the contractor for any open issues identified. Given the importance of monitoring the contractors work in the field, we will provide the Client with options for expanded monitoring and reporting services. These options are included in the pricing section of this proposal. Correction of Work by the Contractor We will receive and review all notices of defects in the work prepared by the design professionals or governmental authorities, provide recommendations to the Client and act upon any directive received from the Client with respect to contractor errors. In conjunction with the design professionals’, we will advise and provide a recommendation to the Client regarding any work that may need to be uncovered for evaluation, and act upon any directive received from the Owner including directing the contractor to uncover work for evaluation. We will receive and review the design professionals’ recommendations regarding needed testing or evaluation procedures for the work, provide recommendations to the Owner and act upon any directive received from the Owner including communicating Owner's approval to the design professional. 236 30 Construction Services Phase 10: Project Close-out PHASE 10: PROJECT CLOSE-OUT Substantial Completion Bergeman Group will participate in examining the work with the design professionals to determine whether Substantial Completion has been achieved by contractor and assist in preparation of list of items (“punch list”) to be completed or corrected to achieve Final Completion. We will receive and review the contractor's proposed certificate of Substantial Completion, provide recommendation to Owner and act upon any directive received from the Owner including communicating Owner's approval. Demobilization & Final Completion At the conclusion of the repairs after the contractor has achieved Final Completion, Bergeman Group will assemble the final project management documents for the Client in a Project Close-Out package and provide the documents to the Client. The Project close out package will include: • The final updated budget and associated payment information • Copies of all change orders, clarifications, and summary repair costs • Copies of drawings developed for the project • Applicable warranties and guarantees required of the contractor • Key correspondences and records • Operation and maintenance manuals (if applicable) 237 31 Section E Proposed Cost 238 32 Programming & Pre-Construction Fee PROPOSED COST PROPOSED COST For the Programming & Pre-Construction Stages of your project and based upon the data we currently have about your desired improvements, we are pleased to offer you the following choice of formats for Programming & Pre-Construction Services. Programming & Pre-Construction Phase Fee (Choose One Option) OPTION A: Time & Expense .................................................... $ 210.00 Per Hour or OPTION B: Fixed Fee Phase 1: Project Start Up ............................................................. $ 1,050.00 Phase 2: Evaluation & Due Diligence ............................................. $ 2,100.00 Phase 3: Define Program & Scope of Work .................................... Not Included Phase 4: Design & Bid Document Coordination ............................. Not Included Phase 5: Competitive Bidding ....................................................... $ 6,300.00 Phase 6: Contractor Engagement .................................................. $ 5,250.00 Phase 7: Final Budgeting .............................................................. $ 3,150.00 Phase 8: Prepare for Construction ................................................. $ 3,150.00 OPTION B: PRE-CONSTRUCTION TOTAL FEE ......................... $21,000.00 Programming & Pre-Construction Meetings and Presentations: Committee and Client Meetings ..................................................... INCLUDED Town Hall Meeting (1) .................................................................. INCLUDED Programming & Pre-Construction Stage Pricing Notes: • Our fixed fee offering for the Programming and Pre-Construction Stages anticipates a level of effort not exceeding 100 hours in total. Additional Programming or Pre-Construction Stage efforts beyond this allowance shall be considered an Additional Service, as authorized by the Owner in writing. • Miscellaneous reimbursable expenses such as photocopies, blueprints, postage, travel & mileage, delivery fees, and similar expenses are not included in the fees listed above. These miscellaneous costs will be invoiced to the Client as a reimbursable expense in accordance with the attached Fee & Reimbursable Expense Schedule. 239 33 Construction Administration & Project Close-Out Fee PROPOSED COST For the Construction Administration & Close-Out Stages of your project and based upon the data we currently have about your desired improvements, we are pleased to offer you the following choice of formats for Construction Administration & Close-Out Stage Services. Construction Administration Phase Fee (Choose One Option) OPTION A: Time & Expense ................................................. $ 210.00 Per Hour OPTION B: Weekly Fixed Fee ................................................ $ 3,150.00 Per Week Construction & Close-Out Stage Pricing Notes: • Our Weekly Fixed Fee offering for the Construction Phase anticipates a level of effort averaging 15 hours per week. Additional Construction Phase efforts beyond this weekly allowance shall be considered an Additional Service, as authorized by the Owner in writing. • Miscellaneous reimbursable expenses such as photocopies, blueprints, postage, travel & mileage, delivery fees, and similar expenses are not included in the fees listed above. These miscellaneous costs will be invoiced to the Client as a reimbursable expense in accordance with the attached Fee & Reimbursable Expense Schedule. • Our construction phase fee assumes the construction phase will not exceed 4-6 months from issuance of NTP through to final completion of construction. If additional construction phase efforts are necessary, the additional effort shall be considered an additional service. • Phase 10 – Project Close-Out is included in the fee options listed above at no additional charge. 240 34 Section F Acceptance 241 35 We accept & approve this Agreement including the Agreement Terms & Conditions attached hereto. Proposal Date: August 8, 2024 Proposal Version: V1 Client: City of Rolling Hills Project: Tennis Court ADA Improvement Project Services: Construction Management Advisory Services Terms and Conditions: Attached Programming & Pre-Construction Stage (Choose One Option) ¨ Time & Expense ................................................................... $ 210.00 per hour ¨ Fixed Fee ............................................................................. $.00 Construction Administration Stage (Choose One Option) ¨ Time & Expense ................................................................... $ 210.00 per hour ¨ Weekly Fixed Fee .................................................................. $ 3,150.00 Per Week Signatures Proposal Acceptance PROPOSAL ACCEPTANCE Primary Client Signature Primary Client Name Primary Client Title Date Bergeman Group Signature Bergeman Group Name Bergeman Group Title Date Dana Bergeman CEO Secondary Client Signature Secondary Client Name Secondary Client Title Date 242 36 These terms and conditions are a part of and fully incorporated into the Contract Agreement (hereafter “Agreement”) between the Client (hereafter “Client”) and Iopono Holdings Group, LLC doing business as Bergeman Group (hereafter “BG”). 1. GENERAL PROVISIONS: 1.1. AGREEMENT: This Agreement represents the entire and integrated Agreement between Client and BG (hereafter the “Parties”) for the Client’s proposed Project (hereafter the “Project”). The terms of this Agreement shall control and prevail over conflicting terms in any other document, exhibit, or attachment between the Parties. If Project requirements change or unexpected conditions arise requiring that the scope of services (hereafter “Services”) covered by this Agreement be revised, the Parties shall mutually agree in writing to amend this Agreement. Should the Client or its authorized agents direct a change to BG’s Services without amending this Agreement in writing, the Client shall compensate BG for the additional services rendered by BG. This Agreement shall be binding upon and inure to the benefit of the Parties and their respective successors and assigns. 1.2. STAFF TIME ALLOCATION: BG staff assigned to and working on the Project will vary from task-to-task based on experience and availability. BG’s standard working time shall be eight (8) hours per day, Monday through Friday, excluding federal, state, and local holidays. Weekend and holiday work will be charged at 1.5 times the Standard Rates described in the Fee & Reimbursable Expense Schedule attached hereto. Where BG fees are calculated using an hourly, time & expense, or not to exceed methodology, BG’s fees will be invoiced to the Client in fifteen (15) minute increments. Travel time related to the Project is not included and will be charged at the standard hourly rate of the employee in accordance with the attached Fee & Reimbursable Expense Schedule. All taxes imposed by governmental authorities, including General Excises Taxes where applicable, shall be added to each invoice. 1.3. PARTIES: The terms project manager, construction manager, construction administrator, contract administrator, consultant, architect, engineer, designer, contractor, Client, owner, board of directors, Client, property manager and other terms of a similar nature shall be construed to include the authorized representatives of each such Party. 1.4. CORPORATE PROTECTION: At no time and under no circumstances shall the owners, members, managers, or employees of Client or BG be personally liable for any obligation under this Agreement, or for any losses or consequential damages, regardless of origin, type, or kind. The Parties waive any applicable statute or law to the contrary. 1.5. NO ASSIGNMENT: Neither party to this Agreement shall sell, transfer, subcontract, or assign any rights or interests in this Agreement without the prior written consent of the other party; provided, however, BG may enter into sub-consulting agreements as necessary to perform BG’s Services provided BG advises Client of such or as may otherwise be requested by the Client. 1.6. SEVERABILITY: If any provision of this Agreement or portion thereof shall be declared by any court of competent jurisdiction to be illegal, void, or unenforceable, all remaining provisions or portions thereof shall be considered unaffected and shall remain in full force and effect so long as the essential purpose of this Agreement can be achieved. 1.7. FORCE MAJEURE: Neither party shall be held responsible for any delay, loss or failure in performance of any part of this Agreement to the extent such delay or failure is caused by fire, flood, hurricane, tsunami, geologic or volcanic activity, natural disaster, strike, explosion, war, embargo, terrorism, social unrest, epidemic or pandemic, government requirement, civil or military authority, acts of God, or other causes beyond its reasonable control. 1.8. INSURANCE & LEGAL DISCUSSION: BG is not a legal service or insurance consultancy. Client acknowledges that BG does not provide legal counsel or insurance services. Any legal or insurance discussions that include BG are purely informational and contextual due to the interrelationship of these topics to the Services to be provided by BG. BG recommends and advises that the Client seek the advice of its legal and insurance advisors for any legal or insurance related matters pertaining to the Project. 1.9. HEADINGS: All article headings are for convenience and reference only and shall not limit, expand, describe, or affect the interpretation of this Agreement. 1.10. CHOICE OF LAW: The laws of the State where the Project is physically located shall govern the interpretation and enforcement of this Agreement, without giving effect to the conflict of law principles thereof. 1.11. INTEGRATION: This Agreement fully expresses all agreements and understandings of the Parties concerning the matters covered in this Agreement. No change, alteration, amendment, or modification of the terms or conditions of this Agreement, nor verbal understanding of the Parties, their members, officers, agents, or employees shall be valid unless made in writing and signed by both Parties. This Agreement supersedes all prior and contemporaneous discussions, communications, proposals, negotiations, representations, and agreements, oral or written, between the parties and their representatives. 1.12. AUTHORITY: The person or persons signing this Agreement represent and warrant that they have the full authority to bind Client to this Agreement. Agreement Terms and Conditions Edition: November 2021 243 37 2. STATUS AND LIABILITY: 2.1. ADVISOR ONLY: Client acknowledges and agrees BG is only an advisor, acting solely in a consultative capacity to Client, is not Client’s fiduciary, and is not responsible or at risk for the completion of the Project or the performance of Client’s designers, contractors, subcontractors, or other consultants in relation to the Project. BG shall have no liability to Client or any other third party arising out of this Agreement or the performance of the Services except to the extent such liability results solely and directly from BG’s negligence in its performance of the Services. BG’s total liability arising out of this Agreement and the performance of its Services shall not exceed the Fee paid or payable to BG, or $20,000, whichever is greater. 2.2. LIMITATION: The Parties agree to waive and discharge the other from any liability for consequential and indirect damages, in any form (including, but not limited to, lost profits, lost rent, punitive damages, financing costs, lost equity in the Project, rental expenses, temporary facilities, damaged reputation, etc.), arising out of this Agreement, the Project, or the performance of BG’s Services. 3. STANDARD OF CARE: 3.1. STANDARD OF CARE: BG will endeavor to perform its Services with the reasonably expected degree of skill and care exercised by consultants in the same profession practicing in the same locality and under the same circumstances. The Client acknowledges the risks associated with building construction, repair, remodeling, restoration, renovation, and modernization and accepts that BG makes no warranties or guarantees to Client, either express or implied, by or under this Agreement. 3.2. UNKNOWNS: The Client acknowledges and understands that out of necessity certain assumptions have been made in the preparation of this Agreement to account for unknown conditions that may exist regarding the property and the Project due to inaccessible, concealed, or unforeseen conditions. One or more of these assumptions may change if more information becomes available. If conditions change due to differing or more complete information becoming available or should unforeseen conditions arise BG’s schedule and fee for the performance of its Services shall be equitably adjusted. 3.3. EXISTING CONDITIONS: The Client acknowledges that BG, at the commencement of these Services, did not create and is therefore not responsible for the physical conditions or characteristics that exist at the Project location. Client agrees to release, indemnify and hold harmless BG, its owners, officers, directors, members, managers, employees, contractors, consultants, and their respective employees from and against any and all claims, causes of action, liabilities, demands, losses, injuries, damages, suits and expenses including attorneys’ fees and costs of defense, to the extent that the same are caused by or relate to the existing physical conditions or characteristics at the Project location at the commencement of this Agreement. 3.4. ACCESS & SITE ACTIVITIES: Client shall provide BG with reasonable access to the Project site for the performance of its Services including investigation, evaluation, testing or exploration activities. Client acknowledges when investigating or evaluating in situ conditions it may be necessary to perform destructive or invasive testing and other exploratory efforts. BG will take reasonable precautions to minimize damage caused by such activities. BG has not included in this Agreement the cost of a contractor to assist with such investigation, evaluation, testing or exploration nor the cost of repairing damage because of such efforts. Client shall be responsible for all contractor costs associated with investigation, evaluation, testing and exploration activities and repair of the area or areas affected by such investigation, evaluation, testing or exploration. 3.5. COMMUNICATION THIRD PARTIES: BG will communicate with the Client consistent with the standard of care described in Section 3.1; however, Client agrees and understands that at no time shall BG be responsible for the Client’s duties with respect to formal or legally required communications, written or oral, with individual dwelling unit owners, apartment owners, condominium owners, co-op members, tenants, renters, residents, occupants, retailers, resident managers, property managers or other third-parties in multi-family, multi-owner, or multi-tenant or condominium properties. Any communication between BG and individual dwelling unit owners, apartment owners, condominium owners, co-op members, tenants, renters, residents, occupants, retailers, resident managers, property managers or other third parties shall be Project communications only, implemented as part of BG’s overall project communication efforts. 4. DOCUMENTS & DATA: 4.1. USE AND OWNERSHIP: All documents, including proprietary information, of any kind, whether electronic data or hard copy (hereafter “Project Data”), prepared by BG or its consultants are proprietary instruments of service, which shall remain the sole property of BG (for itself and on behalf of its consultants). However, upon payment by the Client for Services rendered by BG under this Agreement, Client is granted authorization to use such Project Data, but only for the Project for which the Project Data was prepared, and as otherwise allowed by federal, state, and local law. Under no circumstances shall the Project Data, or any part thereof, be used by the Client, directly or indirectly, in whole or in part, on or for any other project without (a) prior written notice to, and (b) prior written consent of, BG. Client shall not communicate, disseminate, license, or otherwise share BG’s Project Data, or any part thereof, with any other person or entity providing professional services that are the same or similar to the professional services provided by BG to the Client under this Agreement. 4.2. AS-BUILT DOCUMENTS: The Client shall provide BG with complete, current, and legible Project documents, original construction drawings, renovation drawings, submittals, and any other documents and data (hereafter “Reference Data”). 4.3. PROMOTIONAL USE: The Client shall permit BG or person(s) employed or engaged by BG, without compensation or consideration to Owner and at BG’s expense, to take photographs at the Project site of both completed work and work in progress, for purposes including, but not limited to, use in BG promotional print media, website, and use in BG marketing materials. Such photographs and any accompanying descriptions or information shall not identify specific owners or highly sensitive Project information without written consent of Owner. 244 38 5. INSURANCE: 5.1. INSURANCE COVERAGE: The Parties agree BG will provide the following limits for insurance coverage applicable to the Project: § Workers Compensation: As Required by Statute § Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate § Professional Liability: $1,000,000 per claim / $2,000,000 aggregate § Automotive Liability: $1,000,000 per accident § Employers Liability: $1,000,000 per employee 5.2. ADDITIONAL INSURED: If the Client enters into agreements with architects, engineers, consultants, or contractors not under contract with BG for services related to those performed by BG or for the same Project for which BG has been engaged by the Client, then Client shall cause each of those parties to name Client and BG as an additional insured and loss payee, including on-going and completed operations, without exclusions. All coverage shall be primary and include a waiver of subrogation in favor of BG and its insurers. 5.3. THIRD PARTY BENEFICIARIES: Nothing in this Agreement requires or shall be deemed to require BG to undertake any obligations for the benefit of the Client’s designers, contractors, consultants, their subcontractors or sub consultants or any surety. Client shall include the following clause in all agreements with its designers, contractors, subcontractors and sub-consultants: “_________ and Bergeman Group have agreed that nothing in the Agreement between Bergeman Group and _________ requires or is deemed to require Bergeman Group to undertake any obligation for the benefit of _________’s contractors, consultants, subcontractors, sub consultants, or any surety. BG’s obligations are solely to Client. BG shall not be responsible for burdens, expenses, or liabilities of the contractors, consultants, or their subcontractors and sub consultants, or any surety, because of BG’s performance of its obligations to _________.” 6. INDEMNITY: 6.1. MUTUAL INDEMNIFICATION: Each Party shall indemnify and hold harmless, and release the other, its officers, agents, and employees from and against any and all claims, demands, actions, causes of action, liabilities, losses, injuries, damages, suits, and expenses, including attorneys’ fees and costs, incurred by, asserted against or arising from, in connection with, or caused by any willfully negligent act or omission of such indemnifying party or its agents, employees, contractors or subcontractors. 6.2. CLIENT DECISION: Client shall indemnify, defend and hold harmless BG, its owners, officers, directors, members, managers, employees, contractors, partners, consultants, and their respective employees and agents (“Indemnitees”), from and against any and all claims, demands, actions, causes of action, liabilities, losses, injuries, damages, suits, and expenses, including attorneys’ fees and costs, incurred by or asserted against Indemnitees, or any of them, arising out of or resulting from Client’s decision to disregard BG’s recommendations, advice, directions and instructions, or due to errors of the Client. 6.3. CLAIMS BY UNIT OWNERS: In recognition of the risks to BG in rendering Services to the Client, to the fullest extent permissible by law, the Client agrees to defend, indemnify and hold harmless BG, its owners, officers, directors, members, managers, employees, contractors and agents, from and against any and all claims, causes of action, liabilities, demands, losses, injuries, damages, suits, and expenses, including attorneys’ fees and costs of defense, incurred by or asserted against BG, however alleged or arising, brought by an apartment owner or apartment owners, dwelling unit owner or dwelling unit owners, condominium owner, co-op member, tenant, renter, resident, resident manager, property manager, homeowner or homeowners, member or members, officers, directors, any third party, or anyone holding by, through or under them, arising out of or in any way connected with the Project or relating to the performance of BG under this Agreement. Client acknowledges, understands, and agrees this may necessitate that Client obtain and maintain applicable insurance coverage to insure the foregoing contractual indemnification obligation. 7. HAZARDOUS MATERIALS: 7.1. DESCRIPTION: As used in this Agreement, hazardous materials include but are not limited to asbestos, PCB’s, lead, mold, mildew, fungus, radon, combustible gasses, electromagnetic matter, toxic or hazardous waste, biohazards, petroleum, petroleum products, radioactive materials, or any other materials or substances that would under any quantity or condition pose a danger to persons or property, if exposed. 7.2. HAZARDOUS MATERIALS ACKNOWLEDGEMENT: Client acknowledges and agrees that BG does not provide hazardous materials services, environmental engineering, or similar consulting services. BG’s Services do not include work related to hazardous materials or hazardous substances. Should any environmental or hazardous materials services be or become necessary because of Project conditions, the Client shall, at its sole risk and expense, provide the necessary environmental consultants and laboratory services necessary to address the hazardous or potentially hazardous Project conditions to ensure that the Project site is free from any hazard which may result from the existence of such substances. Client acknowledges that certain building components may be physically disturbed, modified, altered, or removed as a part of the Project and that substances may be released into indoor or outdoor environments because of the Project. Client shall be solely responsible for retaining licensed, insured, and certified professionals with appropriate experience necessary to secure, control, monitor, remediate and/or abate any hazardous substances that may exist, be found to exist, or be suspected at the Project site. Client agrees to defend, indemnify, and hold harmless BG from and against all claims, causes of action, lawsuits, damages, and expenses, including attorneys’ fees, incurred by or asserted against BG arising out of or relating to any hazardous materials at the Project site, Client shall assert no claim against BG, its owners, members, managers, agents, employees, or consultants arising out of or in connection with such hazardous materials or substances. 245 39 8. BUDGETS, ESTIMATES & CONSTRUCTION COSTS: 8.1. CONSTRUCTION COST ESTIMATES: When preliminary or conceptual construction costs, budgets, estimates or similar documents are provided by BG as part of its Services, BG will use commercially reasonable diligence and judgment in preparing such budgets, estimates and the like, however, BG does not represent, warrant, guarantee or assure Client that final Project costs, including contractor bids, negotiated prices, or other Project costs, will be within BG’s preliminary or conceptual cost estimates. Client acknowledges and agrees that final Project construction costs and fees may differ significantly or substantially from BG’s preliminary or conceptual budgets or estimates due to scope revisions, market conditions, or other factors beyond the control of BG. 8.2. MARKET VOLITILITY: Client acknowledges that BG has no control over and shall not be responsible for the cost of labor, materials or equipment for construction, rehabilitation, repair, alteration, improvement, or similar activity and further acknowledges and accepts that BG has no control over, and shall not be responsible for, fluctuations in market conditions, supply chain disruptions, the availability of contractor labor, contractor bid proposals, or contractor estimating techniques. 9. PERMITTING: 9.1. PERMITS: As a part of BG’s Services, BG may assist Client with building permit related matters, however, BG has not included the cost of building permits, plan review, third-party review or permit expediting services in its fee. The Client, at its sole risk and expense is responsible for all building permits, plan review, expediting and similar permit related fees or shall reimburse BG for the same if BG is directed by the Client to engage such third parties to provide such services. 10. CONSTRUCTION: 10.1. OVERSIGHT REQUIRED BY LAW: State laws may require that Client’s contractor’s or contractors’ work be supervised or observed by the architect, engineer, or similar designer of record. BG’s Services expressly exclude supervision or observation required by the architect, engineer, or similar designer of record, unless BG is retained in writing in a design capacity and is acting as the designer of record. 10.2. PROJECT SAFETY: Client represents and warrants to BG that its contractor or contractors shall be solely responsible for working conditions and all jobsite safety at the Project site including, but not limited to, the safety of all persons and property during execution of the contractor’s work. Neither the professional activities of BG nor the presence of its employees or consultants at the Project site shall impose any duty upon BG for jobsite safety. At no time and under no circumstances shall Client relieve its contractor, contractors, or their subcontractor of their responsibility for maintaining a safe worksite and impose such safety obligations on BG. BG shall have no authority or control over any contractor, or their employees in connection with health and safety programs and procedures. 10.3. CONSTRUCTION RISKS: The Client acknowledges that building construction, rehabilitation and repair is an inexact process and that contractor workmanship is often imperfect. Any Services provided by BG during the construction phase are therefore intended to assist in reducing Client risk during construction, however, Client understands that even with efforts by BG to reduce risks, construction risks and contractor workmanship concerns can never fully be eliminated and that defects and failures in construction can and may still occur. BG is not acting as Client’s building construction, rehabilitation, or repair contractor. Client releases BG from all liability and responsibility for errors, omissions, workmanship problems and/or defects associated with the performance of the Client’s contractor or contractors and the quality of their workmanship. Client acknowledges that Client’s contractor or contractors shall be solely responsible for the proper and timely installation and performance of their work, including installation of fully warrantable and fully functioning building components and systems. 10.4. MEANS & METHODS: The Client’s contractor or contractors are fully responsible for all construction means and methods, practices, techniques, systemization, sequencing, scheduling, manpower and equipment necessary for the proper, timely, safe performance, and completion of their work. BG is not responsible for nor does BG, in any capacity assume responsibility for contractor or contractors’ obligations including, but not limited to, compliance with laws, codes, ordinances, rules and regulations, or for the acts or omissions of the contractor or contractors. Services provided by BG are not a substitute for and do not relieve the contractor or contractors from their contractual responsibility to the Client to perform and complete the work in accordance with Client’s agreements, construction documents, other contract documents and recognized industry standards. 10.5. CONTRACTOR WARRANTY: BG shall not be responsible for nor does it in any capacity represent, warrant, guarantee or assure contractor workmanship. Client acknowledges all Project warranties and guarantees are the sole responsibility of the contractor or contractors engaged by the Client to perform and complete the work. 10.6. CONTRACTOR SCHEDULE: During the construction phase of the Project, Client acknowledges BG’s fee is based on Client’s contractor staying on schedule and the Project being completed in the timeframe originally established in the contractor’s agreement with the Client. Should the contract be extended beyond the timeframe established, additional time and fees for BG’s performance of its Services will apply. 10.7. POST CONSTRUCTION: BG will assist the Client with resolution of Contractor performance and workmanship concerns and/or related warranty claims at no charge for a period of sixty (60) calendar days following substantial completion of the Project by the Client’s contractor or contractors. Client shall compensate BG for any such assistance extending beyond sixty (60) calendar days on a time and expense basis. 246 40 11. PAYMENT: 11.1. PAYMENT SCHEDULE: BG will submit invoices to the Client on a bi-weekly or monthly basis. Payment in full is due upon receipt. Payment shall be considered late if not paid within thirty (30) days from the date of any invoice. Payment shall be made in U.S. funds in cash, check or wire transfer for same day value. Amounts unpaid forty-five (45) days after the invoice date shall bear compound interest at one-and-one-half percent (1.5%) per month, or the highest rate allowed by law, whichever is lower. 12. SUSPENSION: 12.1. SUSPENSION BY CLIENT: The Client may suspend this Agreement for its convenience and without cause upon not less than fourteen (14) days written notice to BG. In such an event, BG shall be compensated for Services performed up to and including the date of suspension along with all reimbursable expenses incurred, plus reasonable suspension expenses as defined by Sections 12.3 and 12.4. If the Project is suspended by the Client for more than ninety (90) cumulative days, BG shall have the right, without penalty, to terminate this Agreement and collect termination expenses described in Section 13. 12.2. SUSPENSION BY BG: If Client fails to respond to BG’s written requests for direction or fails to make payments in full as required by this Agreement, any such failure shall be considered nonperformance and grounds for suspension of Services by BG for cause and without penalty. In such event, BG shall be compensated for Services performed up to and including the date of suspension along with all reimbursable expenses incurred plus reasonable suspension expenses as defined by Sections 12.3 and 12.4 before restarting BG’s Services. If the Project is suspended for more than ninety (90) cumulative days due to unresponsiveness or failure to make payment in full as required by this Agreement, BG shall have the right, without penalty, to terminate this Agreement and collect termination expenses described in Section 13. 12.3. SUSPENSION EXPENSES DURING PRE-CONSTRUCTION PHASE: In the event of suspension of this Agreement prior to commencement of construction, or where construction phase services are not included as a part of this Agreement, BG shall be entitled to receive $500 per week for each week of suspension, not to exceed $10,000. Client acknowledges such suspension charges are intended to help offset, but not eliminate, the ongoing cost of labor and overhead incurred by BG during suspension. If the Pre-Construction phase of the Project is suspended for more than ninety (90) cumulative days, BG shall have the right, without penalty, to terminate this Agreement and collect termination expenses described in Section 13. 12.4. SUSPENSION EXPENSES DURING CONSTRUCTION PHASE: The construction phase of the Project shall be deemed as having commenced upon execution of an Owner-Contractor agreement between the Client and its contractor or contractors and issuance of Notice to Proceed (NTP) to the same. In the event of suspension after commencement of construction as defined herein, BG shall be entitled to receive payment of $3,500 per week for each week of suspension or prorated portion thereof, not to exceed 50,000. Client acknowledges such suspension charges are intended to help offset, but not eliminate, the ongoing cost of labor and overhead incurred by BG during suspension. If the construction phase of the Project is suspended for more than ninety (90) cumulative days BG shall have the right without penalty to terminate this Agreement and collect termination expenses described in Section 13. 13. TERMINATION: 13.1. TERMINATION FOR CONVIENIENCE: The Client may terminate this Agreement for its convenience and without cause upon not less than fourteen (14) days written notice to BG. In such event, BG shall be compensated for services performed up to and including the date of termination along with all reimbursable expenses incurred plus termination expenses described in Section 13.3 and 13.4. 13.2. TERMINATION FOR CAUSE: Either Party may terminate this Agreement for cause upon not less than fourteen (14) days written notice should the other Party fail to perform and discharge its duties in accordance with this Agreement. In such event, the Parties agree to resolve any disputes in good faith as prescribed by Section 14. 13.3. TERMINATION EXPENSES DURING PRE-CONSTRUCTION PHASE: In the event of termination for convenience or termination due to suspension greater than ninety (90) days prior to commencement of construction, BG shall be compensated for Services rendered up to and including the date of termination, along with all reimbursable expenses incurred plus reasonable wind-down costs as mutually agreed. 13.4. TERMINATION EXPENSES DURING CONSTRUCTION PHASE: In the event of termination for convenience or termination due to suspension greater than ninety (90) days after commencement of construction, BG shall be compensated for Services rendered up to and including the date of termination, along with all reimbursable expenses incurred plus an early termination fee equal to five percent (5%) of the construction phase sum due to BG should the Project have been completed through to completion of construction. 247 41 14. CLAIMS & DISPUTES: 14.1. GOOD FAITH EFFORTS: BG and Client agree, in good faith, for ninety (90) consecutive days to attempt to resolve by negotiation between the officers and principals of each party, any dispute arising out of, or relating to this Agreement, prior to the filing of legal proceedings against the other. 14.2. MEDIATION: Should good faith resolution efforts fail, and a dispute remain unresolved, said dispute shall be subject to mediation under the auspices of a recognized professional mediator that is mutually acceptable to the Parties prior to commencement of any arbitration. Each party shall bear its own costs and expenses for mediation, including attorneys’ fees and expert witness fees, except for the fees and costs of the mediator, which shall be shared equally by the Parties. The venue for mediation shall be in the location where the Project physically resides, or as may otherwise be mutually agreed. 14.3. ARBITRATION: In the event mediation between the Parties is unsuccessful, the Parties agree that any remaining dispute shall be subject to final and binding arbitration under the auspices of a recognized professional arbitrator that is mutually acceptable to the Parties. For Projects located within the 48 contiguous United States or Alaska, such arbitration shall be conducted in accordance with the commercial rules of the American Arbitration Client. For Projects located in Hawaii, such arbitration shall be conducted in accordance with the Arbitration Rules. Procedures and Protocols of Dispute Prevention and Resolution, Inc. The award rendered in arbitration shall be enforceable in any court of competent jurisdiction. The prevailing party, in addition to the relief granted by the arbitrator, shall be entitled to the reasonable attorneys’ fees and cost of defense incurred by such party as determined by the arbitrator. The venue for arbitration shall be in the location where the Project physically resides, or as may otherwise be mutually agreed. 15. FEES & EXPENSES: 15.1. BG FEE & REIMBERSEABLE EXPENSE SCHEDULE: BG’s Fee and Reimbursable Expense Schedule (hereafter “Fee Schedule”) is attached hereto as Exhibit “A” and made a part of this Agreement. If a blended hourly rate is offered by BG in the pricing section of this Agreement, such blended hourly rate shall supersede and prevail over the standard rates listed on the Fee Schedule, however, all reimbursable expense provisions shall continue to apply. If the Services covered by this Agreement have not been completed within 12 months of the date of this Agreement, the Fee Schedule or blended hourly rate provided shall be subject to adjustment. CLIENT RESOLUTION EXPENSE: If BG is requested to provide documents or services as a result of a mediation, arbitration, or litigation involving Client but for which BG is not a named party, or if BG, its owners, partners, officers, directors, members, managers, employees, contractors, consultants, and/or their respective employees receive a subpoena or similar court order commanding action as a result of or relating to Client’s mediation, arbitration, or litigation, BG’s cost of providing such documents and services shall be an additional Client expense, including but not limited to any reproduction expenses, attorneys’ fees, expert fees and time expended by BG staff and its consultants in support of such efforts. BG shall inform Client of such additional expense prior to providing such mediation, arbitration or litigation documents and services. Litigation consulting services including destructive testing, expert witness services, depositions, hearings, arbitrations, and court appearances will be invoiced at 1.5 times the hourly rates listed in our Fee Schedule. 248 42 STANDARD RATES SENIOR PRINCIPAL $375.00 PRINCIPAL $350.00 SENIOR DIRECTOR $275.00 DIRECTOR $250.00 SENIOR CONSULTANT $250.00 CONSULTANT $225.00 SENIOR PROJECT MANAGER $250.00 PROJECT MANAGER $225.00 ASSISTANT PROJECT MANAGER $200.00 SENIOR ESTIMATOR $250.00 ESTIMATOR $225.00 PROJECT COORDINATOR $150.00 PROJECT CONTROLS ANALYST $150.00 SENIOR FIELD SERVICES SPECIALIST $165.00 FIELD SERVICES SPECIALIST $150.00 ADMINISTRATIVE SUPPORT $110.00 LITIGATION RATES SENIOR PRINCIPAL $450.00 PRINCIPAL $420.00 SENIOR DIRECTOR $330.00 DIRECTOR $300.00 SENIOR CONSULTANT $300.00 CONSULTANT $275.00 SENIOR PROJECT MANAGER $300.00 PROJECT MANAGER $275.00 ASSISTANT PROJECT MANAGER $250.00 SENIOR ESTIMATOR $300.00 ESTIMATOR $275.00 PROJECT COORDINATOR $180.00 PROJECT CONTROLS ANALYST $180.00 SENIOR FIELD SERVICES SPECIALIST $200.00 FIELD SERVICES SPECIALIST $180.00 ADMINISTRATIVE SUPPORT $135.00 REIMBURSABLE EXPENSES Reimbursable expenses incurred by BG or its consultants are not included in the basic compensation enumerated in this Agreement and shall be added as an additional charge to the extent such expenses are attributable to the Project. A fifteen percent (15%) overhead charge shall apply to all reimbursable expenses incurred except for taxes, mileage and per diem charges. Reimbursable expenses may include: 1. Excise, sales and similar taxes and fees levied on professional services and reimbursable expenses; 2. Fees and costs incurred for testing, surveys or other Project related data needed to complete the Project; 3. If requested of BG, costs incurred by BG to secure approval of authorities having jurisdiction over the Project including building permit, plan review, third-party review, permit expediting and similar charges; 4. Independent third-party services such as sub-consultants, contractors, designers, temporary labor, testing agencies, destructive testing assistance, laboratory services, and similar third-party services. The Client may directly engage such third-party services, thereby relieving BG of all responsibility therefor. BG reserves the right to subcontract, and sub-consult, as needed to complete its Services; 5. Vendor services such as blueprinting and plotting, photocopies and related reprographic services, standard form documents, rental or purchase of specialized equipment needed for the Project, shipping and postage, courier and delivery services, technical and research documents and related vendor services; 6. Project specific data and communication services, tele/video-conferencing expenses, extranets, project specific website costs, hosting fees and related data communication expenses; 7. Cloud-based “Procore” project management software expense of $50 per month, per Project; 8. Professional photography, renderings, graphics and presentation materials requested by the Client; 9. Regional transportation and Project related travel expenses as applicable including: a. Mileage expenses will be invoiced following U.S. government (IRS) published mileage rates. Mileage charges are calculated from site to site or from the nearest BG regional office, as applicable. b. Travel per diems for meals and incidentals will be invoiced following U.S. government (GSA/DOD) published rates for meals and incidental expenses, when applicable. c. Direct cost of Project related airfare, lodging, car rental, parking, tolls, and related travel costs. d. Where BG Principal or Senior Director participation is applicable, necessary or is requested by the Client, business class air transportation will apply for flights more than 2 hours in duration. 10. If a temporary jobsite office is necessary or requested by the Client, office expenses including temporary on-site or near-site facilities, utilities, internet, parking, jobsite office printing costs, office supplies, equipment rental, and related project office expenses; 11. Additional insured and loss payee charges and similar Project specific fees imposed by insurance carriers; 12. Project specific insurance dedicated exclusively to the Project (example: OCIP or “wrap” coverage); 13. The cost of additional insurance requested by the Client and/or costs attributable to additional coverage exceeding BG’s stated limits; 14. For multi-family (AOAO/HOA/Co-Op) and similar projects, and for all litigation projects, two percent (2%) of fees billed will be added to each invoice to assist in offsetting market conditions which are currently producing disproportionately high insurance costs for multi-family, litigation and similar construction rehabilitation, repair, alteration, or improvement projects; 15. Appearance at depositions, arbitrations, settlement conferences and hearings will be invoiced using litigation project rates. Fee & Reimbursable Expense Schedule Edition: November 2021 249 Agenda Item No.: 14.A Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: RECEIVE AND FILE AN UPDATE REGARDING PROGRESS ON THE EMERGENCY OUTDOOR SIREN NOTIFICATION SYSTEM PROJECT SINCE JUNE 12, 2023 (MAYOR MIRSCH) DATE:August 26, 2024 BACKGROUND: In Fiscal Years 19/20 and 20/21, the City Council provided funding for the Block Captain Program to investigate communication platforms in the event of complete power failure in the community. The Block Captains and staff used funds to purchase two-way radios and when the handheld radio option proved to be ineffective, a Request for Proposal (RFP) was issued in February 2021 to solicit proposals on other communication systems. The City received one proposal from HQE Systems, Inc. (HQE). On April 26, 2021, staff recommended that the City Council engage the services of HQE. At the January 10, 2022, City Council meeting staff presented the final Feasibility Study and recommended that the City Council conduct a community survey to gauge interest for an outdoor siren system. In review of the Feasibility Study, the City Council requested information relating to the annual maintenance cost of the proposed outdoor siren system. The City Council also requested a street-level map of Solution A and Solution B presented in the Feasibility Study. On March 14, 2022, the City Council unanimously voted to amend the PSA with HQE allocating an additional not-to-exceed $3,500 to investigate additional siren pole locations. In early July 2022, HQE submitted a revised Feasibility Study. At the January 23, 2023 City Council meeting, the City Council selected four siren pole locations as follows: City Hall; Fire Station 106 (12 Crest Road West) and; 250 Cal Water Facility (3960 Crest Road) Easement at Crest Road East gate At the March 27, 2023 City Council meeting, the City Council approved the HQE proposal for additional work in the amount of $4,195 to perform another sound propagation analysis for three locations from the above list. On May 15, 2023, representatives from HQE met with City staff and representatives from the Rolling Hills Community Association (RHCA) to visit the three proposed sights. Prior to the site visits, Cal Water informed staff that their facility location was no longer an option. Instead, the RHCA easement at the Crest Road East gate was used. On June 12, 2023, the City Council received an updated sound propagation report confirming that three sire pole locations would allow the majority of the residents to hear the siren at 70 decibels. On June 12, 2023, the City Council approved moving forward with the installation of the siren tone and intelligible voice system for three 50-foot poles as described in Exhibit A of the professional services agreement. DISCUSSION: At the August 12, 2024 City Council meeting, resident Arlene Honbo presented a letter signed by various Block Captains and spoke during public comment on non-agenda items to express concerns regarding the Siren project, the project managers, and the timeline to completion, stating she was unable to receive updates from City staff or Council. The following is a detailed timeline from the June 12, 2024 meeting, as mentioned during Ms. Honbo's remarks, to help provide the City Council further background on the progress during the past 14 months and/or why original estimated milestones and timelines have been unfortunately delayed. On June 26, 2023, the City Council approved 4/1 a Professional Services Agreement with HQE for the installation of an emergency outdoor siren system in an amount to not exceed $261,000 and ensuring a minimum of 70db covering all residents within City boundaries. On July 6, 2023, HQE executed the contract with a request for minor corrections and an inquiry as to whether the City would be executing the maintenance option. Between July 6 and July 17, 2023, City staff worked with the City Attorney and provided a final city-executed contract to HQE on July 25, 2024. Between July 26 and August 1, 2023, HQE began preliminary work with City Planning / RHCA staff regarding permitting processes and scheduled a kick-off meeting. On August 14, 2023, the planned kick-off meeting was postponed due to staff COVID-related issues and was rescheduled. City staff texted Ms. Honbo about the postponement as an FYI. On August 22, 2023, the kick-off meeting was conducted onsite at all proposed locations. The following update was provided in the August 25, 2023 Weekly Memo: Christian, John, Alan and I met with representatives from the Association and HQE for the official Siren Project kick off meeting. HQE is aiming to have their final plans in to John and the Association by September 1st and then subsequent submission to LA 251 County Building and Safety. This week’s bill payments include a payment to HQE for procurement of materials. The conservative timeline for completion of installation will be April 1, 2024 with the permitting process being the main determinant as to whether project completion can be sooner or not. The group toured the City Hall campus to look at the proposed location next to the parking lot. The location is along Palos Verdes Drive North in RHE on the street side of the fence so coordination with RHE is needed. John accompanied the group to the other two locations. The site next to the Fire Station on Crest Road West will be lower than the street and will have to be in the 50-foot RHCA easement unless permission is granted by the Fire Department. The height will have to be extended so there is a clear signal over the road and trees. The third location on Crest Road East will be located outside of the emergency gate next to an SCE line. Coordination with SCE is needed to get through a security fence. Between August 22 and September 1, 2023, HQE developed drawings and conducted site reviews. The City submitted payment for 50% of the project cost to allow HQE time to procure equipment as necessary. The City requested timelines from HQE as well as information on how the system will function once operational, who will be in charge of notifications, and any pertinent info or answers to FAQs that would help both the Council and the public gain clarity and comfort on who does what, when and how. Staff also requested any case studies or examples of how often other cities HQE had installed similar solutions in were testing the sirens – or what best practices should be to ensure the public becomes aware and accustomed to the sirens so as not to ignore them when the day comes for practical use during a true emergency. On September 1, 2023, HQE submitted initial plans to City Planning staff / RHCA staff. On September 5, 2023, HQE responded to previous inquiries with the following timeline information: Materials have been placed on order and they have an approximate lead time of 10-12 weeks. With that, we have submitted the permit and installation drawings and are awaiting the City and HOA’s approval so that we can submit to county. The time frame from the county to approve permits is currently unknown as we have yet to submit and be assigned a plan checker. Once we are able to submit and speak with the plan checker we will be able to have a developed schedule to provide clarity to the City and HOA. I know that this isn’t much of an update from our kickoff meeting but this is what we have currently until we submit for approval. Between September 6 and September 8, 2023, HQE received questions/clarifications from City Planning staff / RHCA staff and responded to questions from City Planning staff. Between September 8 and September 26, 2023, City Planning staff reviewed plans. City staff reached out to the City of Rolling Hills Estates (RHE) to request approval of an easement for the City Hall proposed pole location. RHE informed staff they would consult with their City Attorney. City staff presented an update on Emergency Preparedness at the September 11, 2023, Council meeting, which included a slide with minor updates on the Siren project during the previous 4 weeks. On September 12, 2023, HQE sent an email requesting updates on the City Planning / RHCA 252 staff approvals. On September 14, 2023, HQE responded with further info and a Powerpoint template as previously requested: 1. Who will be in charge of notifications: This is typically the City's emergency manager or whoever the City Manager delegates this too. It is entirely up to the city as to who they would like to give activation authority to. Additionally, I have attached a powerpoint as well which can serve as a template to notify the residents about the systems and when testing is scheduled. 2. Case Studies and other sites testing: Military and government sites are testing their systems weekly, normally on Wednesdays. Cities and counties that have our systems are testing them once monthly, usually on a Saturday. Additionally, I have inserted a link below that displays what the sirens will alert and an interview with the Mayor of Paradise. On September 25, 2023, City staff called the HQE project manager to discuss the next steps for the project. HQE communicated again they were waiting for final approval from the City / RHCA for the design plans to submit to the county for permits. They also mentioned they would provide designated personnel with comprehensive training for the activation/operation of the system. During the evening City Council meeting, the Council created a subcommittee to discuss the creation of policies and procedures for post-installation activation of the system (testing or emergency.) On September 26, 2023, City Planning staff requested clarification on pole height. Following clarification, HQE prepared revisions causing slight delays with a target date for resubmission on October 3, 2023. On October 3, 2023, HQE submitted a revised plan to City Planning staff. City staff informed HQE that there was an intent to present to Council at the October 9, 2023 meeting and asked further clarifying questions. City staff and HQE communicated back and forth. The planning staff requested time to discuss this with the RHCA staff. On October 9, 2023, staff agendized Item 12B on the Council agenda for approval of the development plans. The meeting was cancelled due to lack of a quorum, and the item was moved to the next regular meeting. On October 23, 2023, the development plans were presented at the City Council meeting. The item was tabled to a future meeting based on Council feedback. City staff emailed Chief Bennett per Council direction to discuss the possibility of moving the Crest Road West siren pole onto County property at the Fire Station. Per the October 27, 2023 Weekly Memo: Staff will work with the project company, HQE, and the County to facilitate a formal agreement. On October 25, 2023, Interim City Manager Ready was able to speak with RHE City Manager Grammer at the Peninsula City Manager's lunch. As reported in the October 27, 2023 Weekly Memo: I also had an opportunity to speak at length with Greg Grammer, CM of Rolling Hills Estates, regarding the placement of our City Hall “siren project” pole in the right-of-way of their City. He apologized for not responding to us sooner (with their landslide issues, they did not focus on our request) and indicated that an agreement would have to be 253 approved by his City Council and that it would likely raise issues of noise, operation of the sirens, liability, etc. Although these questions are not necessarily “fatal” to approval, he did indicate that we would have to go through the process. That being said, it may be easier to have the pole closer to City Hall or the Association Offices, not on Rolling Hills Estates right-of-way. Our contractor is looking at this possibility, and in the meantime, we will continue our approval process with Rolling Hills Estates. Between October 27 and November 3, 2023, the City requested a follow-up site visit to validate and finalize Fire Station and City Hall locations, working with HQE, RHCA, and the Fire Department to schedule. On November 7, 2023, HQE and City /RHCA staff conducted a site visit to confirm Fire Station and City Hall locations and potential construction approach. HQE and City staff determined that re-siting the City Hall pole was feasible and could avoid RHE concerns. Battalion Chief Butorovich also met to discuss potential issues with the County process and limited areas for sitting on their property. With that information and in order to address the Council's request to site the Crest Road West pole out of view corridors, a solution was determined using an existing tree(s) to help screen the pole. On November 8, 2023, Interim City Manager Ready provided the following update to the City Council in a transitional email: Emergency Siren Project - Christian, John and I met with the vendor, HQE, and as you may recall, there were questions raised regarding the City Hall and Fire Station pole sites. At City Hall, it appears moving the pole out of the Rolling Hills Estates right-of-way to the side rear of City Hall could be an easy remedy. The group also reviewed the Fire Station site and have identified an alternate location that may be acceptable. An update and discussion will be on your next City Council Agenda for review and guidance. Emergency Siren Protocol Sub-Committee (Members Derringer/Black; and Block Captain representative Arlene Hondo) – I believe it would be important for the new City Manager to be part of these meetings. Moreover, as the siren project is now scheduled to be completed in a July timeframe, these discussions can be scheduled after the holidays. On November 13, 2023, the City Council agenda included Item 15A - an update on pole siting locations specific to the development plans based on feedback from the October 23, 2023 Council meeting. The Council expressed support for the re-siting of the two poles and unanimously voted to receive and file the report. On November 15, 2023, staff informed HQE of the approved new locations. Staff was also informed that the original payment to HQE via ACH was not properly processed due to an ACH amount cap allowed by the bank. The finance team worked to ensure payments would be made utilizing two ACH payments - the first on November 17, 2023, and the balance on November 21, 2023. On November 16, 2023, HQE submitted revised drawings to the City Planning staff / RHCA staff and responded to comments and revisions through December 6, 2023. In the November 22, 2023 Weekly memo from new City Manager Bañales, the following update was provided for November 20th: HQE submitted revised plans for the outdoor sirens. The plans show wooden poles with 254 external wiring. John questioned HQE about the materials and design but was told it is part of the scope of work to reduce costs. John reached out to Kristen and Kathryn at RHCA, and they felt comfortable with the proposal; mentioning a metal or concrete finish would be more obtrusive. The revised plans show the pole at Crest Road closer to the fire station and the pole at City Hall adjacent to the building. According to HQE, a change order for the pole at Crest Road is unnecessary because the location is further up the slope, requiring a shorter pole than previously proposed. On December 14, 2023, staff presented Item 8H to the City Council for approval of the development plans at three locations and requested direction to proceed with the permitting and installing the siren system. The Council unanimously voted to approve. On January 11, 2024, HQE (with a new project manager) followed up with City Planning staff to see if there were any other issues of concern. On January 16, 2024, it became evident that City Planning staff had not signed off on plans officially for them to be then routed to the RHCA for their staff sign-off. City Planning staff also had a concern with one pole, stating it was 80' tall, and requested clarification from HQE on January 17, 2024. On January 24, 2024, HQE submitted updated final plans regarding the aforementioned pole. On January 25, 2024, City staff wrote Councilmembers Black and Dieringer via text regarding their availability in order to coordinate a potential subcommittee meeting and presented Ms. Honbo's availability (based on a similar request and subsequent response) in the coming months. On January 26, 2024, Southern California Edison (SCE) local planning requested information regarding the Crest Road East pole to ensure there would be no EMF issues with their own equipment. Staff put SCE in direct contact with HQE. In the January 26, 2024 Weekly Memo the following was reported: HQE submitted updated final plans. John will sign off on Monday and route to Kathryn Bishop. Ideally they will then go to LA County Building and Safety. On January 29, 2024, City Planning staff sent RHCA staff final stamped plans for the RHCA approval. City Staff followed-up with HQE regarding SCE's concerns. On February 1, 2024, City staff again reached out to HQE regarding SCE's concerns. On February 2, 2024, the RHCA staff responded, indicating that their legal counsel advised that the RHCA Board would need to issue a license agreement for the two locations in the RHCA’s easement at the Thursday, February 8, 2024, Board meeting. On February 8, 2024, RHCA staff communicated that the RHCA Board asked to visit the Fire Station site location to verify the siting is as inconspicuous as possible and place a stake in the approximate location for the Board's review. They also asked HQE for an approximate distance on how far the pole was proposed from the tree on the plans. In the February 9, 2024 Weekly Memo: Siren Pole Location: RHCA Board wants to evaluate the Siren Pole location adjacent to 255 Fire Station 56 and behind an existing tree, as recently approved by the Council, before Kathryn Bishop signs off on plans. On February 15, 2024, City staff provided an update on the Siren project to the Block Captains at their meeting. On February 16, 2024, HQE followed up with City Planning staff to see if there were any other issues of concern. City Planning staff responded that aside from the current RHCA review delays, SCE was also in the process of checking with their engineering department regarding potential conflicts with SCE property at the Crest Road East pole location and advised HQE to follow up with SCE local planner. On February 23, 2024, City staff followed up with SCE local planning for any updates and was informed that their engineering Group Manager was out of town until March 1, creating a delayed response. On February 28, 2024, HQE followed up with City Planning staff to see if there were any other issues of concern. City staff informed them again that we were waiting for RHCA approval and SCE sign-off. On March 4, 2024, HQE received an email from Southern California Edison clearing the installation at Crest Road East. On March 7, 2024, the RHCA Board approved the project. In the March 8, 2024 Weekly Memo: Siren Project: RHCA has approved the siren project. They had concerns about the siren's location at the fire station. They conditioned the poles' availability if a cell site wants to collocate on it (as long as it’s technologically feasible). On March 15, 2024, City staff and HQE received an official letter from the RHCA regarding the action taken at their March 7, 2024 meeting stating a revocable license for the installation on RHCA easements was approved with the condition that "if technically feasible a communications antenna could be put on the antenna in the future." They also requested a survey or map of the locations (already received) and indicated that their attorney would draw up a license agreement for the City to sign and send an invoice of $450 for the legal and recording fee. They also stated that construction cannot begin until after the license agreement is recorded with the county and the RHCA mails the City a copy. On March 26, 2023, HQE requested information on fees. City Planning staff advised them that as a City project LA County Building and Safety (LACBS) would be asked to waive fees. On April 3, 2024, HQE submitted a permit application with LACBS. On April 17, 2024, HQE submitted revised plans to the City Planning staff and, subsequently, RHCA staff at the request of LACBS (regarding the solar panel's wattage, speaker wattage, speaker positioning on each site map location, SOW, 2020 National Electrical Code reference, Articles 690, and 706. Additionally, grounding wire size callout, along with a single line wiring diagram of the cabinet wiring.) RHCA staff also provided an excavation permit to HQE for two locations. 256 On April 18, 2024, HQE submitted the excavation permit. In the April 19, 2024 Weekly Memo, the following update was provided: Outdoor Siren Project: HQE provided staff with an updated set of plans for plan check. The plan checker required additional information. John will re-stamp the plans to keep the project moving. On April 26, 2024, HQE re-submitted the permit application to address additional revisions for County compliance. On April 29, 2024, City staff received a notification from LACBS acknowledging the submittal of the project, that it was screened and accepted for submission into their queue. On May 5, 2024, City staff received a notification from LACBS acknowledging plans had been reviewed and contained corrections. On May 7, 2024, HQE received correction request from LACBS. HQE addressed discrepancies and resubmitted promptly. On Thursday, May 16, 2024, City staff received an email from Ms. Honbo requesting an update on the project for the next Block Captain's meeting. On Monday, May 20, 2024, City staff responded to Ms. Honbo and, in turn, requested timeline updates from HQE based on the request. On May 22, 2024 Ms. Honbo again contacted City staff for info and to verify comments made by the Mayor at a recent Peninsula meeting as follows: 1. Siren Project is out of the County Plan Check 2. HQE is proceeding forward and has provided an estimated installation date of August/September 2024 3. The City Council asked Dieringer and Black to form an ad hoc committee with one resident, Arlene Honbo, to address implementation procedures (e.g. testing, messaging, activation, etc.) with HQE. I am awaiting notification from the ad hoc committee. City Staff again requested timeline updates from HQE and received the following response: We are still in the permit process and making correction to documentation as directed by the county. We are looking to begin installation immediately after the permit process is complete. Late June / Early July. Staff informed Ms. Honbo of their update ahead of the Block Captain's meeting. City Staff again wrote Councilmembers Black and Dieringer via text regarding their schedules in order to coordinate a potential subcommittee meeting. Councilmember Dieringer responded with some June dates. On June 10, 2024, HQE provided the following update to City staff: Our drafting and engineering departments are working diligently to get all the required processes and procedures done for the submission of the permits. HQE has been working with Los Angeles County Public works and all parties to get a clean and 257 accurate package for submission. Your patience in this matter has not gone unnoticed and we hope to have a clean path forward in the coming weeks. On June 18, 2024, HQE's EVP Jamie Warner emailed to check in and offer an In-Progress Review for the City management team on the status of the Outdoor Warning Siren. City staff and HQE scheduled a meeting for June 27, 2024. On June 27, 2024, HQE reps met with City staff and went through the project in detail to help provide background and history to the City Manager. City staff requested that HQE provide contacts in other cities where sirens had been installed so as to compile a list of best practice policies and procedures that could be presented/discussed by the subcommittee, hopefully in the next month. On June 28, 2024, HQE staff request time to present a demo of the SiRcom SMART Alert Software to City staff. In the June 28, 2024 Weekly Memo the following update was provided: Siren Project Status Update: Staff met with the HQE team for an update on progress. They are still in plan check and responding to previous comments and requests from LA County Building and Safety. The current estimate is to begin construction in August. Staff will work with the Policy and Practices Sub-Committee members to find a time to convene a meeting in July or early August. On July 2, 2024, City staff contacted the City of Torrance to gather information regarding policies and procedures. Staff followed up with multiple phone calls over the coming weeks to no avail. On July 9, 2024, HQE requested a set of utility drawings for the area near the Crest Road East gate. HQE and City staff also set-up a software training meeting for July 11, 2024. On July 11. 2024, City staff participated in a demo training for the SiRcom SMART Alert Software. As reported in the July 12, 2024 Weekly Memo: Siren Project: Staff participated in the first of many virtual trainings on the backend web portal system that will allow staff to control and use the future siren system. Between July 9 and August 12, 2024, LACBS noted a discrepancy regarding corrections missing a wet stamp, causing delay. HQE made the necessary corrections immediately upon receiving feedback. On July 15, 2024, City staff emailed Ms. Honbo and Councilmember Dieringer to solicit their joint availability over the summer months for a potential subcommittee meeting. On July 29, 2024, City staff received a notification from LACBS acknowledging plans had been reviewed and contain corrections. On July 31, 2024, HQE connected City staff with the Recovery and Economic Development Project Manager for the Town of Paradise. On August 1, 2024, City staff and the Paradise Recovery and Economic Development Project Manager agreed to connect after August 12th due to vacations planned for both parties. On August 10, 2024, City staff received a public comment letter from Ms. Honbo for inclusion 258 in the August 12 agenda packet. On August 11, 2024, HQE provided the following information along with Attachments A, B, and C: 1. Status on the installation of the siren poles; • HQE's Response: The LA County Building Permits department has requested several changes to our engineering drawings. Unfortunately, some education is being done from our end to the LA County Building Permits staff on the outdoor warning sirens. As they were unfamiliar with outdoor warning sirens, they kept categorizing our projects as similar to a cellular tower project and requiring our engineers to do 5X the work of a standard sirens project. After continued professional communications with the County office, we are at the point where they agree that we are NOT a cellular tower doing communications and are now at an approval point. We will soon have an update on the county's decision. Unfortunately, this is out of our hands, and we are doing everything we can to help "educate" and "warmly push" the County Building Permits team without creating additional obstacles. Everything is on track. 2. Status of the notification policies and procedures for RH residents; • HQE's Response: As requested, we have connected CRH with the staff of the Town of Paradise. I have attached the Professional Service Offer for the CRH to be interested in our EOP development services. Our team comprises the former Butte County Emergency Management Director, who was involved in the Paradise Fires of 2018, and a few other certified emergency managers who will help develop this Alert and Warning Emergency Operations Plan (EOP). This is a great way to bridge the City's Block Captains with the City's staff to develop the EOP as a team. I've attached the proposal for this service. 3. Education schedule for residents on sirens – voice messages, who activates, maintenance frequency, etc. • HQE's Response: HQE proposes a no-cost to the City community outreach event at the beginning of September (if not earlier). We can bring our mobile speaker trailer, demonstrate the outdoor warning sirens, and answer any questions that the community or other city leaders might want to come and see your sirens. 4. Expected implementation and operational date. • HQE's Response: The estimated start date is September, barring further delays from the County Building Permits section. o Public Outreach Event (Early Sept): To have a Q&A session with the CRH residents and other City leaders neighboring CRH. We can bring our Mobile Speaker Tower to demonstrate the outdoor siren alerts. o Familiarization Training: Early Sept (open to the CRH’s leadership schedule). o Installations: September 15 to Oct 15 o Test, Training, and Turnover: Oct 15-20 o Warranty Start: The system should be fully operational and under the control of CRH by October 20th (we will start the warranty on this date). I have spoken to our leadership team, and we will start your official warranty on 1 January 2025. Thank you to CRH for the professional patience you have given us during the LA County Building Permit issues. We are very grateful for the City. 259 On August 12, 2024, City staff received notification from HQE that their current project manager had been replaced with the original Project Manager. They also requested entry to the City to conduct site surveys and mark ahead of their Dig Alert request. On August 15, 2024, LACBS returned plans with additional corrections impacting the timeline. Per council direction, staff had requested the LACBS plan checker's contact information and City Planning staff left a message for them requesting expediting the project. On August 16, 2024, HQE visited the City for Dig Alert prep. They also provided further clarification on the confusion with LACBS from what was relayed to staff and then City Council on August 12 stating "the plan checkers assumed they were putting up large solar and battery backups as well on the poles (not correct.)" In the weekly memo, the following update was provided: HQE visited the City on Friday to mark the three sites for Dig Alert. As noted Monday night, the plan check was delayed due to a misunderstanding in which LA County categorized them as cellular towers and/or having solar/battery storage, which requires a more extensive review. Following clarification, the County provided another round of revisions to HQE on Thursday HQE hopes to have a finalized plan check in the next 2-3 weeks. Christian has reached out to the Town of Paradise and a city in Florida to develop an Alert and Warning Emergency Operations Plan (EOP) without starting from scratch. He continues to coordinate dates with the Ad Hoc Committee and share a draft to ensure everything is completed on time. Staff will prepare an update as directed to be presented at the August 26th Council meeting HQE also followed up post-site visits with requests for tree trimming and/or removals at two different sites. On August 17, 2024, City staff responded via email and had subsequent calls with HQE regarding requests for trimming and removals in the RHCA easements. On August 19, 2024, City staff connected HQE with the RHCA regarding their requests for trimming/removals in order to gain permission and/or information on their preferred vendor. City staff also followed up with the Town of Paradise and emailed the Emergency Services Coordinator for Laguna Beach in an attempt to gather information regarding policies and procedures. On August 21, 2024, City and RHCA staff visited the Fire Station site to evaluate potential tree trimming and discussed the Crest Road East site. City staff provided HQE with RHCA's preferred vendor's information. HQE contacted them and will work with RHCA. As this report illustrates, capital projects can be complicated endeavors with many moving parts and stakeholders involved working collaboratively on a continuum of forward movement. Unexpected delays can and do happen. During those instances that cause deviation from an estimated original timeline, the project managers work to ensure accountability and corrective responses within the most realistic timeframe. City staff will ensure that the Council is updated in Weekly Memos as seen above, the Block 260 Captain Program is updated at the quarterly meetings as previously noted, and residents are updated appropriately via the blue newsletter as major milestones are met and/or have a community impact. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: Attachment A - PS_EMP_240811_HQE_InteractiveEmergMgmtTrainingServices.pdf Attachment B - PS_EMP_240811_HQE_PublicOutreachServices.pdf Attachment C - PS_EMP_240811_HQE_DevelopmentServices.pdf 261 Interactive Training Services HQE Systems: Interactive Emergency Management Training Services Emergency Management Focused Professional Services with Integrated AI-Based Training Technology Service Overview:HQE Systems leverages cutting-edge AI technology to deliver interactive training that prepares emergency management teams for real-world challenges. The HQE Interactive Training (HIT) platform offers immersive, scenario-based exercises that replicate the high-pressure environments your teams will face during actual emergencies. Designed to scale, HIT supports small staff emergency management teams to large 1,000+ state-level organizations, making it ideal for organizations of any size. HIT’s scenarios are custom-built and launched to address your specific operational needs, whether for new hires during onboarding or regular staff refreshers. The platform also provides performance analytics, enabling leaders to identify strengths and pinpoint areas for improvement. This data-driven approach ensures that your resources are focused where they will have the most significant impact, enhancing your team’s overall effectiveness and readiness. Key Benefits: ●Realistic Scenario-Based Simulations:The platform generates AI-driven phone calls, two-way texts, and emails that simulate the stress and unpredictability of real emergencies. This allows your team to practice in a controlled yet realistic environment, ensuring they are better prepared when crises occur. ●Dynamic and Adaptive Training:Unlike traditional, static training modules, HIT’s AI-driven scenarios adapt to the participants' responses, creating a unique and challenging experience every time. This ensures that your team remains engaged and sharpens their decision-making skills in real-time. ●Tailored to Your Needs:Each scenario is customized to match your organization’s specific threats, workflows, and objectives. Whether you are preparing for natural disasters, public health crises, or security threats, HIT provides relevant training that directly addresses your operational challenges. HQE’s Interactive Training (HIT) offers exceptional value by delivering two powerful training formats: Role-Specific Training and Full-Spectrum EOC Training with fully integrated Master Sequence of Events Lists (MSELs). No matter your immediate or long-term objectives, HIT ensures the highest return on your training investment by equipping your team with the skills and confidence they need to perform under pressure. By choosing HIT, you maximize your investment not only in training but also in your existing software and hardware systems. Customized interactive scenarios ensure that your team is fully competent in using all of your tools, eliminating the frustrating and costly scenario where staff are unprepared to operate critical systems due to inadequate training. HIT empowers your team to excel, ensuring that your resources are used effectively and your operations are always at peak performance. HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 1 262 Interactive Training Services Role-Specific Interactive Training Modules: HQE Systems provides specialized training modules tailored to staff within Emergency Management, focusing on the critical roles that handle the flow of information and communication internally and externally. These roles ensure accurate information is disseminated quickly and efficiently, supporting effective emergency response. 1. Public Information Officers (PIOs) ●Focus:Training on managing media relations and public communications during emergencies. This module ensures that PIOs can provide timely, accurate information to the public and media, control the narrative, and maintain public trust. ●Training Benefits:PIOs will develop skills in drafting press releases, managing social media, and handling media inquiries under pressure. The interactive training includes simulations of live media interactions, helping PIOs practice clear and concise communication. 2. EOC Support Staff ●Focus:Training on the core functions of the Emergency Operations Center (EOC), including managing communication flow, information recording, and providing essential administrative support during crises. ●Training Benefits:Through realistic scenarios, staff will practice prioritizing and disseminating critical information to the right teams, ensuring the EOC operates smoothly and effectively during emergencies. 3. Alert and Warning Specialists ●Focus:Training on receiving, evaluating, and issuing public alerts. This module includes scenarios where staff must assess situations, choose alert levels, and communicate effectively with the public and relevant agencies. ●Training Benefits:Specialists will gain experience using alert systems, modifying templates, and creating custom messages, ensuring that alerts are timely, accurate, and tailored to the specific emergency. 4. Call Center Operators ●Focus:Training on managing high volumes of emergency calls, including gathering accurate information, calming distressed callers, and escalating critical issues to the appropriate teams. ●Training Benefits:Operators will engage in simulations that mimic the fast-paced environment of an emergency call center. They will practice handling multiple calls, asking the right questions, and ensuring that important information is relayed efficiently. 5. Information Analysts ●Focus:Training on gathering, verifying, and synthesizing data from multiple sources during an emergency. This role is critical for ensuring that decision-makers receive accurate and actionable information. ●Training Benefits:Analysts will practice collecting and analyzing data, resolving discrepancies, and compiling reports for the Emergency Operations Center (EOC) and other decision-making bodies. The interactive simulations challenge their critical thinking ability and provide accurate intelligence in real time. 6. Emergency Management Coordinators ●Focus:Training on coordinating response efforts, including resource allocation, interagency communication, and operational planning. Coordinators play a key role in ensuring that all aspects of the response are integrated and effective. HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 2 263 Interactive Training Services ●Training Benefits:Coordinators will engage in scenario-based exercises that simulate the complexities of managing a multi-agency response, improving their skills in coordination, communication, and strategic planning. 7. Emergency Management Managers ●Focus:Training overseeing the emergency management process, from preparedness to response and recovery. Managers are responsible for ensuring that all teams are aligned and resources are used effectively. ●Training Benefits:Managers will participate in scenarios that require them to make high-level decisions, coordinate with various agencies, and manage the overall response effort. The training helps them enhance their leadership skills and ensure all operations are conducted efficiently. Continuous Skill Development: ●On-Demand Training:HIT is accessible anytime, anywhere, allowing your team to train as needed. This flexibility ensures continuous learning and keeps your team at peak readiness. ●Performance Feedback:Detailed feedback on each exercise helps identify where trainees excel and where further coaching is needed. This targeted approach to development ensures your team continuously improves. Why This Matters to You:In the high-stakes world of emergency management, preparedness is paramount. HIT doesn’t just prepare your team—it transforms them into a well-oiled machine capable of responding confidently to any situation. By simulating a wide range of scenarios, HIT ensures that your team has already navigated potential pitfalls before they arise. This proactive approach saves lives, protects property, and upholds your organization’s reputation. Service Packages: ●One-Time Training Package:$9,890 ○Includes: 1 interactive training session ■Up to 5 trainees ■Trained on up to 5 different scenarios ●Immediate Gaps Mitigation Subscription Package:$49,950 annually ○Includes: Unlimited interactive training sessions ■For up to 10 trainee accounts ■Trained on up to 10 different scenarios ●Team Development Subscription Package:$94,950 annually ○Includes: Unlimited interactive training sessions ■For up to 20 trainee accounts ■Trained on up to 25 different scenarios, and 1 major scenario ●Team Success Subscription Package:$180,950 annually ○Includes: Unlimited interactive training sessions ■For up to 40 trainee accounts ■Trained on up to 60 different scenarios, and 3 major scenarios HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 3 264 Interactive Training Services Full-Spectrum EOC Interactive Critical Incident Exercise Module Service Overview: In addition to role-specific training, HQE Systems offers a comprehensive Emergency Operations Center (EOC) Critical Incident Exercise. This full-spectrum exercise is custom-built to address the unique threats your organization faces, such as wildfires, floods, hurricanes, or tsunamis. The exercise includes a detailed Master Sequence of Events List (MSEL) that drives the scenario, ensuring a realistic and challenging experience for all participants. Exercise Features: 1.Custom-Built Scenarios: ○Specific Threat Focus:Each exercise simulates a particular emergency threat relevant to your region or operational focus. Whether preparing for wildfire-threatening urban areas or a hurricane making landfall, the exercise is designed to reflect your team's challenges in a real-world situation. ○Tailored MSEL:The MSEL outlines every significant event, inject, and decision point, customized to your organization’s emergency plan. It ensures that all aspects of your response capabilities are tested, from initial alerts to post-incident recovery. 2.Full-Spectrum Training: ○Comprehensive Coverage:The exercise spans the entire lifecycle of an emergency, from preparedness and response to recovery. Your team will engage in activities that include activating the EOC, coordinating with multiple agencies, managing resources, and communicating with the public and media. ○Interagency Coordination:The exercise can be expanded to include external partners such as law enforcement, fire services, public health agencies, and federal or state authorities, enhancing realism and ensuring that your team practices coordinating with all relevant stakeholders. 3.Role-Specific Challenges: ○Targeted Training:Each participant’s role within the EOC is tested with specific challenges critical to their responsibilities, ensuring that each response aspect is practiced and evaluated. 4.Evaluation and Feedback: ○Performance Metrics:Each participant’s performance is monitored against predefined criteria, such as response times, accuracy of information dissemination, and adherence to emergency protocols. ○After-Action Review:A thorough after-action review provides detailed feedback on strengths and areas for improvement, helping your organization refine its emergency plans and enhance overall readiness. Service Packages: ●Basic Full-Spectrum Exercise: ○Duration:1 Day Exercise ○Includes:Custom-built scenario, MSEL, real-time injects, role-specific challenges, and basic after-action review. ○Price:Final Price To Be Determined. The following are estimates only: ■Small Organization: ~ $24,950 HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 4 265 Interactive Training Services ■Medium Size Organization: ~ $44,950 ■Large Size Organization: ~ $74,950 ●Enhanced Full-Spectrum Exercise: ○Duration:2-Day Exercise ○Includes:All features of the Basic Exercise, plus expanded interagency coordination, advanced scenario injects, and detailed performance metrics. ○Price:Final Price To Be Determined. The following are estimates only: ■Small Organization: ~ $34,950 ■Medium Size Organization: ~ $44,950 ■Large Size Organization: ~ $84,950 ●Comprehensive Full-Spectrum Exercise: ○Duration:3-Day Exercise ○Includes:All features of the Enhanced Exercise, plus multi-day scenario progression, full interagency participation, and an in-depth after-action review with actionable recommendations. ○Price:Final Price To Be Determined. The following are estimates only: ■Small Organization: ~ $69,950 ■Medium Size Organization: ~ $94,950 ■Large Size Organization: ~ $129,950 HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 5 266 Interactive Training Services Sample Role-Based Scenarios for Interactive Emergency Management Training HQE Systems provides an immersive training platform is designed to replicate the high-pressure situations that emergency management teams face. The following examples show how specific organizational roles can benefit from this advanced, scenario-based training. 1. Alert and Warning Specialist Scenario: Emergency Communications Decision-Making ●Scenario Overview:An incoming report of a hazardous materials spill near a residential area triggers an alert. As an Alert and Warning Specialist, you assess the situation, decide whether to issue an alert, draft a message, and seek approval if necessary. ●Interactive Training Experience:During the simulation, you receive AI-generated phone calls, two-way messages, and emails containing critical information from various sources, including first responders, environmental agencies, and the public. You must quickly gather and analyze this information, determine the appropriate alert level, and select a template or create a custom message. The AI simulates real-time communication delays and conflicting reports to challenge your decision-making process. ●Why It’s Better:Unlike traditional training methods, this scenario immerses you in the fast-paced environment you’ll face during an emergency. The AI-driven platform adjusts to your responses, ensuring a unique and realistic experience each time, helping you hone your skills in crafting accurate and timely alerts under pressure. 2. Public Information Officer (PIO) Scenario: Managing Media During a Crisis ●Scenario Overview:A public health emergency, such as a widespread outbreak of a contagious disease, has led to rising public concern. As a junior PIO, you are responsible for managing media inquiries, drafting public statements, and coordinating with health officials to provide accurate information. ●Interactive Training Experience:In this scenario, you’ll engage in AI-generated conversations with journalists, public health officials, and concerned citizens. You’ll need to gather and verify information, draft clear and reassuring messages, and respond to tough questions from the media. The platform simulates the urgency and unpredictability of real-world media interactions, forcing you to think on your feet. ●Why It’s Better:Traditional training can’t replicate the pressure of a live media interaction. This scenario allows you to practice your communication skills in a safe environment, with immediate feedback on how well you handled the situation. It’s an invaluable tool for building confidence and competence in crisis communication. 3. Call Center Operator Scenario: Information Gathering and Escalation ●Scenario Overview:During a widespread power outage, the call center is inundated with calls from residents reporting issues ranging from downed power lines to medical emergencies HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 6 267 Interactive Training Services requiring immediate attention. As a Call Center Operator, you gather accurate information and escalate critical issues to the appropriate emergency response teams. ●Interactive Training Experience:The training simulates a high volume of AI-generated calls and messages, requiring you to efficiently categorize incidents, ask pertinent follow-up questions, and determine which issues need to be escalated. The simulation also includes scenarios where you must calm distressed callers, ensure accurate information is recorded, and relay that information quickly to field teams or supervisors. ●Why It’s Better:This scenario provides hands-on experience in managing the chaos of a natural emergency call center environment. The AI adapts to your responses, ensuring that the training is dynamic and reflective of actual call center challenges. This approach helps you build the critical thinking and communication skills needed to perform effectively under pressure. 4. Dispatcher Scenario: Coordinating First Responders During a Multi-Vehicle Accident ●Scenario Overview:A multi-vehicle collision on a major highway during rush hour requires immediate coordination of first responders, traffic management, and medical teams. As a Dispatcher, you are the communication hub, managing information flow and ensuring that responders are directed to the scene efficiently. ●Interactive Training Experience:In this scenario, you’ll receive real-time updates from AI-generated communications, including calls from first responders at the scene, updates from traffic management, and requests from hospitals for patient status. You’ll need to prioritize resources, relay critical information, and ensure that all teams are synchronized in their response efforts. ●Why It’s Better:This training module places you in the middle of a complex, multi-agency response effort, requiring you to manage multiple information streams simultaneously. The AI ensures that the scenario is challenging and realistic, helping you develop the coordination and multitasking skills essential for effective dispatching. 5. Information Analyst Scenario: Data Synthesis and Reporting During a Chemical Spill ●Scenario Overview:A chemical spill in an industrial area has led to conflicting reports from various agencies. As an Information Analyst, your task is to gather, verify, and synthesize data from multiple sources to provide an accurate report to the Emergency Operations Center (EOC). ●Interactive Training Experience:You’ll receive a series of AI-generated emails, texts, and calls containing raw data, eyewitness accounts, and reports from different agencies. The simulation requires you to analyze this information, identify discrepancies, and compile a clear and concise report for EOC decision-makers. The AI introduces challenges such as missing information or conflicting reports to test your analytical skills. ●Why It’s Better:Traditional training often lacks the complexity of real-world data analysis. This scenario immerses you in the intricate process of data synthesis during a crisis, helping you develop the critical thinking and attention to detail needed to provide accurate and actionable intelligence. HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 7 268 Interactive Training Services Additional Scenario-Based Training Situations for Emergency Management Roles 1. Winter Storm Response for Call Center Operators 2. Wildfire Evacuation Coordination for Emergency Management Assistants 3. Hazardous Material Transportation Accident for Incident Reporting Officers 4. Earthquake Recovery Operations for Logistics Coordinators 5. Heatwave Public Health Alerts for Communications Specialists 6. Dam Failure and Flooding Response for Resource Allocation Staff 7. Severe Thunderstorm Response for Alert Technicians 8. Radiological Incident Communication for Public Information Assistants 9. Utility Failure Crisis Management for EOC Technicians 10. Mass Casualty Incident Management for Field Coordinators 11. Pipeline Explosion Response for Operations Support Staff 12. School Lockdown Procedures for Security Analysts 13. Public Demonstration and Unrest for Crisis Communication Specialists 14. Terrorist Threat Management for Call Dispatchers 15. Animal Disease Outbreak for Agricultural Emergency Planners 16. Tsunami Evacuation Planning for Coastal Area Managers 17. Water Contamination Incident for Environmental Health Officers 18. Supply Chain Disruption for Resource Managers 19. Bridge Collapse Response for Structural Engineers 20. Cybersecurity Breach in Public Infrastructure for IT Support Staff 21. Railway Incident for Transport Coordinators 22. Oil Spill Clean-Up Coordination for Environmental Response Technicians 23. Landslide Emergency Response for Geotechnical Analysts 24. Infectious Disease Containment for Health Emergency Support Staff 25. Airport Incident Response for Aviation Safety Officers 26. Industrial Explosion Coordination for Safety Officers 27. Pandemic Vaccine Distribution for Health Logistics Staff 28. Maritime Incident Response for Port Authorities 29. Mass Evacuation During Urban Fire for Urban Planning Assistants 30. Public Shelter Management for Shelter Operations Staff 31. Active Shooter Incident in a Mall for Security Coordinators 32. Forest Fire Containment for Forestry Technicians 33. Explosion at a Power Plant for Energy Sector Analysts 34. Nuclear Facility Incident for Radiation Safety Monitors 35. Evacuation Center Setup for Community Service Workers 36. Mass Transit Disruption for Public Transportation Coordinators 37. Tornado Response in Rural Areas for Rural Emergency Planners 38. Chemical Plant Leak for Hazardous Materials Technicians 39. Military Base Emergency for Defense Infrastructure Support 40. Large-Scale Data Breach for Cybersecurity Analysts 41. Gas Line Explosion for Utility Management Staff 42. Flash Flooding in Urban Centers for Flood Risk Analysts 43. Highway Hazmat Incident for Traffic Management Coordinators 44. Building Collapse After Earthquake for Urban Search and Rescue Teams 45. Toxic Gas Release for Environmental Monitoring Staff HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 8 269 Interactive Training Services 46. Remote Area Search and Rescue for Wilderness Coordinators 47. Prison Riot Response for Correctional Facility Staff 48. Foodborne Illness Outbreak for Public Health Analysts 49. Hurricane Aftermath Recovery for Damage Assessment Teams 50. Severe Infrastructure Damage for Engineering Support Staff 51. Evacuation Order Management for Public Alert Technicians 52. High-Rise Building Fire for Urban Firefighters 53. Public Transport Accident for Emergency Medical Coordinators 54. Earthquake Tsunami Coordination for Coastal Area Response Teams 55. Forest Conservation Area Fire for Environmental Protection Officers 56. And much more! These scenarios provide a broad range of training opportunities that are specific to various roles in emergency management. They help ensure that all team members, regardless of their position, are well-prepared to handle likely and probable situations they may encounter in their professional duties. HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 9 270 Public Outreach Services HQE Systems: Professional Public Outreach Services Service Overview: Effective communication is essential for successful emergency management. HQE Systems offers various outreach services to engage internal staff and the public, ensuring that everyone understands their role in an emergency and is prepared to respond appropriately. Our tailored outreach strategies enhance both internal preparedness and community safety, building trust and transparency between your organization and the people you serve. Outreach Focus 1. Public Outreach ●Service:HQE Systems develops and executes public education campaigns and engagement strategies to raise awareness about emergency management programs, alert systems, and safety protocols. These campaigns educate the community on responding effectively during emergencies, thereby improving overall public safety and resilience. ●Why It’s Valuable:Educating the public on emergency response procedures is critical to reducing panic and ensuring that people act appropriately when alerts are issued. Our public outreach services enhance community resilience by providing clear, consistent messaging that helps the public understand their role in maintaining safety during a crisis. 2. Internal Outreach ●Service:HQE Systems provides targeted training and communication strategies for internal staff. This service ensures that all staff members are informed about emergency protocols, alert systems, and their specific roles during a crisis. By delivering clear and consistent information, we help your team stay prepared and ready to execute their duties effectively in an emergency. ●Why It’s Valuable:Internal preparedness is key to a coordinated emergency response. By ensuring that all staff members are well-informed and confident in their roles, our internal outreach services help your organization respond more efficiently to emergencies. This proactive approach reduces confusion and enhances overall operational effectiveness during critical incidents. Why This Service is Valuable: ●Community Safety:Our public outreach services educate the community on how to respond to alerts, significantly improving overall safety and resilience. Clear communication before, during, and after emergencies ensures that the public is well-prepared and can act decisively when needed. ●Internal Preparedness:By equipping staff with the knowledge and tools they need, our internal outreach services ensure that your team is always ready to execute their roles effectively during an emergency. This not only improves response times but also enhances the overall coordination of your emergency management efforts. ●Trust and Transparency:Consistent and clear communication fosters stronger relationships between your emergency management team and the communities you serve. By building trust HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 1 271 Public Outreach Services and transparency, HQE’s outreach services help ensure that your organization is viewed as a reliable and credible source of information during crises. Pricing: ●Outreach One-Time Package: $19,500 ○Branded Outreach Marketing Assets 60 seconds explainer video for outdoor warning sirens Outdoor warning sirens one sheet information document Monthly outdoor warning sirens testing notice template ○Social Media Outreach ■Up to 12 Unified Mass Notification Systems testing social posts ■12, Social Posts Written content Graphical content For 3 social media platforms: FB, X, IG ■Professional responses and explanations to “Social Media Posts” by resident on the 12 posts created and posted. This ensures that the City has HQE’s team responding to potential technical questions online from local residents if not answered, may create a negative sentiment amongst the community. ○Blogs Up to 4 blogs (2,000 words or more) Focused on education about outdoor warning sirens ●Outreach Professional Service Subscription: ○Outreach Professional Service Subscription Marketing services to include: ■Design, development, and on-demand support for outreach communications. ■Create branded videos ■Create branded graphics assets ■Draft outreach content (social media, blogs, press releases, white papers, case studies, etc.) ■Webinar - Certified Mass Notification Engineers to support meetings and outreach sessions ■On-site - Certified Mass Notification Engineers to support meetings and outreach sessions* (see below for added cost) ■Optional On-Site Outreach Support: ●Outreach Manager (within 60 miles): ○1 Day On-Site (Up to 8 Hours) – $1,650 (labor and travel included) ●Outreach Manager (Air & Ground Travel Required): ○1 Day On-Site (Up to 8 Hours) – $3,450 ○2 Days On-Site (Up to 8 Hours per Day) – $4,940 ○Subscription Packages: ■100 Hours/Year:$1,500 per Month (remote service) ■200 Hours/Year:$2,550 per Month (remote service) ■400 Hours/Year:$4,455 per Month (remote service) By choosing HQE Systems for your outreach needs, you invest in a safer, more informed, and resilient community. Our services ensure that your emergency management messages are clear, consistent, and effectively communicated, helping to protect lives and property during critical times. HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 2 272 Document Development Services HQE Systems: Professional Document Development Services Service Overview:HQE Systems offers comprehensive professional services designed to assist your organization in developing and refining critical emergency management documentation. Our team of certified emergency management professionals provides expert guidance and support, ensuring that your plans are not only thorough and up-to-date but also fully compliant with FEMA guidelines. By partnering with HQE, you can save valuable time and ensure that your organization meets all regulatory requirements, enhancing your operational readiness and resilience. Documentation Support Services: 1. Emergency Operations Plan (EOP) Refinement ●Service Description:HQE Systems provides a detailed review and enhancement of your existing Emergency Operations Plan (EOP). Our experts align your plan with the latest FEMA CPG 101 and NIMS standards, ensuring it meets all regulatory requirements and effectively addresses your organization’s needs. ●Value Proposition:This service is crucial for keeping your EOP relevant and effective as regulations and risks evolve. Regular updates and refinements enhance your organization's ability to respond to emergencies, ensuring that your plan reflects current best practices and lessons learned. With HQE’s professional assistance, your EOP will remain a robust and actionable document that supports your overall emergency management strategy. ●Pricing:$21,500 (Estimated 2 months) 2. Emergency Operations Plan (EOP) Full Development ●Service Description:For organizations needing to develop a new or completely overhauled EOP, HQE Systems offers a comprehensive development service. From the initial planning to final approval, our team works closely with your organization to create a customized EOP that addresses all hazards and integrates input from key stakeholders. ●Value Proposition:A well-crafted EOP is the foundation of your emergency management efforts. HQE’s certified professionals ensure that your plan is not only compliant with FEMA guidelines but also specifically tailored to your operational environment, risks, and resources. This proactive approach minimizes operational gaps and strengthens your organization’s overall resilience. ●Pricing:$62,500 (Estimated 4 months) 3. GIS Mapping Services ●Service Description:Geographic Information System (GIS) mapping is a powerful tool for visualizing risks, resources, and response strategies. HQE Systems provides GIS map development and refinement services that are fully integrated into your emergency operations. Our maps are tailored to meet the specific needs of your jurisdiction, ensuring they are accurate, up-to-date, and actionable. ●Value Proposition:GIS maps are critical for effective emergency response, providing clear visual data that supports decision-making and resource allocation. HQE’s professional services ensure HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 1 273 Document Development Services that your maps are precise and functional, enabling your team to quickly assess situations and coordinate responses efficiently. ●Pricing:$84,500 (Estimated 2-3 months depending on the complexity of the project) 4. Alert & Warning Templates Development ●Service Description:Effective communication during emergencies is essential. HQE Systems develops standardized alert and warning templates customized to your organization’s communication needs. These templates ensure your alerts are clear, consistent, and compliant with all regulatory requirements. ●Value Proposition:Pre-designed templates streamline the alerting process, reducing the time needed to craft messages during an emergency. This ensures that your communications are timely and accurate and reach the intended audience quickly, thereby enhancing public safety and operational efficiency. ○This package provides teh following benefits ■Up to 30 customized written templates ■Up to 10 professionally recorded voice messages ●Pricing:$9,890 (Estimated 1 Month) Why Choose HQE Systems for Documentation Support? ●Regulatory Compliance:HQE ensures that all documentation will be refined or developed within the FEMA standards and other relevant regulations, significantly reducing the risk of non-compliance. ●Customization:Our services are tailored to meet the specific needs and challenges of your organization, ensuring that your documentation is relevant, actionable, and fully integrated into your emergency management framework. ●Operational Efficiency:By ensuring that all plans and resources are well-documented, easily accessible, and up-to-date, HQE’s services enhance your organization’s ability to respond effectively to emergencies. The Value of HQE’s Professional Services: Partnering with HQE Systems means you’re investing in the foundational tools that empower your team to manage emergencies with confidence and clarity. Our certified professionals bring decades of experience to ensure that your documentation not only meets regulatory standards but also strengthens your overall emergency preparedness. Save time, enhance compliance, and ensure your organization is always ready for the unexpected with HQE’s professional documentation support services. HQE Systems | A Veteran Owned Technology Company Providing Lifesaving & Security Solutions 2 274 Agenda Item No.: 14.B Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:CONSIDERATION AND POSSIBLE ACTION TO AMEND RESOLUTION NO. 1304, A REIMBURSEMENT AND EXPENSE POLICY IN ACCORDANCE WITH GOVERNMENT CODE 53232.2 AND 53232.3 (MAYOR MIRSCH) DATE:August 26, 2024 BACKGROUND: At the July 11, 2022 City Council meeting, staff was directed to prepare a policy relating to City Council expenses and bring back an agenda item for discussion. Subsequently, City Attorney Jenkins recalled drafting Resolution 1002 in 2006, ensuring the city complied with the base state law requirements. The City Attorney opined that the Council could not adopt a different/updated resolution that is in violation of the base state law requirements. The City could be more restrictive but not less. At the August 8, 2022 City Council meeting, the following revisions were approved unanimously with Mayor Black absent: Motion by Councilmember Pieper, seconded by Councilmember Mirsch, directing staff to prepare a revised resolution simplifying the language to reflect an allocation of $1000.00 in duty-related expenses per councilmember without Council approval provided that each Councilmember submits receipts within 60 days of the event they seek reimbursement for; have the Finance Department re-allocate, via a unique GL Code, $5000.00 specific to Conferences for the Council appointed delegate(s); and the removal of per diem caps as allowable. At the August 22, 2022 City Council meeting, Item 7F, for adopting Resolution No. 1304, was pulled from the Consent Calendar by Councilmember Dieringer for further discussion. The following motions were subsequently made: Motion by Mayor Black, seconded by Councilmember Pieper, modifying section 4B to 275 read as “Further, a collective five thousand dollars ($5,000.00) is allocated for travel, meals, lodging and other expenses associated with attendance at eligible conferences for the City Council.” The motion carried with Councilmember Dieringer in opposition and Mayor Pro Tem Wilson absent. Motion by Councilmember Dieringer to modify section 4B to increase the amount allowable for conference expenses from $5,000 to $6,000. Motion failed for lack of a second. Motion by Councilmember Dieringer, seconded by Councilmember Pieper, to modify section 5A by removing “Lodging and miles shall be reimbursed pursuant to Government Code 53232.2” and replacing with “Travel, meals, lodging and any other expenses are reimbursable at a reasonable rate that is not lavish or extravagant.” The motion was carried unanimously, with Mayor Pro Tem Wilson absent. Motion by Councilmember Pieper, seconded by Councilmember Mirsch, to modify section 5B, revising the language to reflect “expense reports within sixty (60) days after the event,” “Proof of payment is required as part of the necessary documentation,” and “all reimbursement requests for each fiscal year must be submitted before July 31 of the following fiscal year in which the expenses were incurred.” The motion was carried unanimously, with Mayor Pro Tem Wilson absent. Motion by Councilmember Pieper, seconded by Councilmember Mirsch, to approve Item 7. F as altered. The motion was carried unanimously, with Mayor Pro Tem Wilson absent. The attached Resolution No. 1304 reflects the motion as adopted by the City Council. DISCUSSION: At the July 8, 2024 City Council meeting, Mayor Mirsch pulled Item 8D, the Payment of Bills, from the Consent Calendar for discussion later in the meeting regarding City Council expenses, reimbursements, and the existing policy as adopted in 2022. Mayor Mirsch requested that staff return with the policy for potential review by the Council at a future meeting. FISCAL IMPACT: The FY24/25 Adopted Budget has $5000 allocated under City Council Expenses, GL Code 01-01-775 As of the writing of this staff report $830.00 in expenses have been incurred for FY24/25: Councilmember Dieringer - $755.00 Mayor Mirsch - $75.00 RECOMMENDATION: Provide direction to staff. ATTACHMENTS: ResolutionNo1304_AB1234_ReimbursementPolicyUpdate_A_E.pdf 276 277 278 279 280 281 282 Agenda Item No.: 15.A Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:JOHN SIGNO, DIRECTOR OF PLANNING & COMMUNITY SERVICES THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: RECEIVE AND FILE FIRE FUEL ABATEMENT AND CODE ENFORCEMENT QUARTERLY REPORT FOR THE SECOND QUARTER OF 2024 (APRIL 1 TO JUNE 30) DATE:August 26, 2024 BACKGROUND: Quarterly Fire Fuel Abatement Meeting On July 25, 2024, a quarterly fire fuel meeting was held to discuss fire fuel issues in Rolling Hills. Representatives from various agencies attended, including the Los Angeles County Fire Department (LACFD), Los Angeles County Department of Agricultural Commissioner/Weights and Measures (LACWM), Palos Verdes Peninsula Land Conservancy (PVPLC), and Southern California Edison (SCE). Each agency is responsible for reducing fire fuel hazards in the city. LACFD does annual inspections of each developed property, and LACWM inspects vacant properties to ensure proper fire fuel reduction. PVPLC continues to mow areas in the land conservancy south of the City and reported less invasive growth and better native vegetation growth. SCE monitors vegetation growth around its powerlines and sends crews to trim vegetation when necessary. Rolling Hills Community Association (RHCA) was not present at the meeting but is responsible for clearing dead vegetation in street easements and trails. Code Enforcement Cases The Code Enforcement Division provides quarterly updates. Cases include dead vegetation and other code violations for the second quarter of 2024. The attachments demonstrate cases that have been opened and closed during the quarter. Also included is a list of cumulative open cases (See Attachments 1, 2, and 3). DISCUSSION: During the second quarter of 2024, a total of 9 cases were closed, including 4 dealing with vegetation or dead trees; 12 cases were opened, including 8 involving overgrown vegetation or dead trees. All but 1 of the 8 cases opened this quarter involving overgrown vegetation or dead trees were closed (5 of which were closed in the current quarter). Currently, code enforcement is working on 11 open cases, of which 4 deal with overgrown vegetation or dead trees. Each case is unique, and some require more time than others to resolve. In certain 283 cases in which the owner is nonresponsive and remains out of compliance, cases have been referred to the City Attorney's office. FISCAL IMPACT: Code enforcement services is provided contractually, and payment is made from the General Fund. RECOMMENDATION: Receive and file. ATTACHMENTS: ATTACHMENT 1: CE_QRP_2024_Q2_240812_CC_CE_ClosedCases.pdf ATTACHMENT 2: CE_QRP_2024_Q2_240812_CC_CE_OpenedCases.pdf ATTACHMENT 3: CE_QRP_2024_Q2_240812_CC_CE_AllOpenCases.pdf 284 Page: 1 of 1 Case Report – CLOSED CASES Q2 2024 04/01/2024 - 06/30/2024 Case Date Address of Violation Description Main Status Case Closed 5/7/2024 2958 Palos Verdes Drive N Dried collected vegetation Closed 5/28/2024 4/23/2024 17 Chuckwagon Rd Garage conversion to bedroom and bathroom - UNSUBSTANTIATED Closed 5/2/2024 4/18/2024 17 Chuckwagon Rd Garage conversion to bedroom and bathroom - UNSUBSTANTIATED Closed 5/2/2024 3/26/2024 68 Saddleback Rd Dried Vegetation (Fallen Tree) Closed 4/16/2024 2/14/2024 17 Chuckwagon Rd Garage conversion to bedroom and bathroom - UNSUBSTANTIATED Closed 5/2/2024 2/13/2024 18 Poppy Trail Broken pipe causing erosion on neighboring property. Closed 5/28/2024 1/23/2024 2 Spur Lane Tumbleweeds and dead vegetation. Closed 4/16/2024 10/5/2023 5 Outrider Rd Dog on the loose Closed 4/18/2024 6/9/2022 4 Spur Ln. Dead/Dry vegetation Closed 4/30/2024 Total Records: 9 8/6/2024 285 Page: 1 of 1 Case Report – OPENED CASES Q2 2024 04/01/2024 - 06/30/2024 Case Date Address of Violation Description Main Status 6/18/2024 2 Chestnut Ln Dead Vegetation on the back side of property (Visible on Morgan Lane) Closed 6/11/2024 7 Ranchero Rd Overgrown Vegetation and Trash/Debris Closed 6/11/2024 9 Buggy Whip Dr Overgrown Vegetation (Yellow mustard) Closed 6/11/2024 4 Buggy Whip Dr Dead vegetation on fence Closed 6/4/2024 49 Saddleback Rd Overgrown weeds and vegetation Closed 5/28/2024 10 Flying Mane Rd Illegal grading and retaining walls Open 5/7/2024 2958 Palos Verdes Drive N Dried collected vegetation Closed 5/7/2024 1 Roundup Rd Overgrown Vegetation, decayed property, and vermin Closed 4/25/2024 20 Portuguese Bend Rd Dead Tree Open 4/23/2024 17 Chuckwagon Rd Garage conversion to bedroom and bathroom - UNSUBSTANTIATED Closed 4/18/2024 17 Chuckwagon Rd Garage conversion to bedroom and bathroom - UNSUBSTANTIATED Closed 4/9/2024 8 Quail Ridge Rd N Unpermitted Building Open Total Records: 12 8/6/2024 286 Page: 1 of 1 Case Report – ALL OPEN CASES As of 8/6/2024 Case Date Address of Violation Description Follow UP Follow Up Date Main Status 5/28/2024 10 Flying Mane Rd Illegal grading and retaining walls Message left; follow-up needed 8/13/2024 Open 4/25/2024 20 Portuguese Bend Rd Dead Tree Letter of abatement being drafted 8/13/2024 Open 4/9/2024 8 Quail Ridge Rd N Unpermitted Building Owner working with staff to obtain proper permits 9/3/2024 Open 2/29/2024 6 Saddleback Rd Debris and other material improperly stored on site. CC hearing on 8/12/24 8/12/2024 Open 11/7/2023 16 Buggy Whip Dr 2nd Violation of Trees in Violation of Conditions of Approval Follow-up needed 8/13/2024 Open 11/2/2023 17 Eastfield Dr Unpermitted construction. Property listed for sale; owner still responsible for correction 8/13/2024 Open 7/13/2023 79 Eastfield Dr Overgrown vegetation/unfinished construction Referred to City Attorney; vegetation cleared but construction remains -- Open 6/22/2023 4 Possum Ridge Rd Unpermitted work/grading Planning application required 8/13/2024 Open 9/22/2022 29 Middleridge Ln S Extensive grading and importing of soil. Dead shrubs/trees/vegetation visible from road Approved by PC; Follow- up on grading permit -- Open 7/6/2021 1 Chestnut Ln Unpermitted structure (gazebo) Approved by PC; Follow- up with building permit -- Open 11/1/2019 2950 Palos Verdes Dr N Red-tagged residence Referred to City Attorney; property recently sold -- Open Total Records: 11 8/6/2024 287 Agenda Item No.: 16.A Mtg. Date: 08/26/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATION GOVERNMENT CODE SECTION 54956.9(D)(2) AND (E)(3) THE CITY COUNCIL FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. NUMBER OF POTENTIAL CASES: (23) (GOVERNMENT CLAIMS ACT FORM SUBMITTED BY VARIOUS PROPERTY OWNERS IN RANCHO PALOS VERDES AGAINST THE CITY OF ROLLING HILLS ALLEGING DAMAGE TO PROPERTY) DATE:August 26, 2024 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 288