CL_AGN_240909_CC_AgendaPacket_F_A1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
6.A.FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7.A.SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS
RECOMMENDATION: Receive and file.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, September 09, 2024
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1380 Next Ordinance No. 385
CL_AGN_240909_CC_Item7A.pdf
CL_AGN_240909_CC_Item12A.pdf
CL_AGN_240909_CC_Item7A_PublicComment01.pdf
1
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF SEPTEMBER 9, 2024
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 26, 2024
REGULAR MEETING
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.ADOPT RESOLUTION NO. 1378 AMENDING A REIMBURSEMENT POLICY IN
ACCORDANCE WITH GOVERNMENT CODE 53232.2 AND 53232.3 AND
REPEALING RESOLUTION NO. 1304
RECOMMENDATION: Approve as presented.
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
11.PUBLIC HEARINGS
12.OLD BUSINESS
12.A.UPDATE ON THE CITY HALL ADA IMPROVEMENT PROJECT AND PACIFIC
ARCHITECTURE AND ENGINEERING'S INC. (PAE) REQUEST FOR
ADDITIONAL BUDGET TO COMPLETE RESPONSES TO PLAN REVIEW
COMMENTS; ADOPT BY RESOLUTION NO. 1379 AUTHORIZING A FISCAL
YEAR 2024-2025 BUDGET MODIFICATION TO APPROPRIATE $4,000.00 IN
THE CAPITAL PROJECTS FUND FUNDED FROM A TRANSFER FROM
GENERAL FUND RESERVES AND APPROVE FIFTH AMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT WITH PAE COVERING ADDITIONAL
SERVICES FOR THE CITY HALL ADA IMPROVEMENT PROJECT
CL_AGN_240909_CC_AffidavitofPosting.pdf
CL_MIN_240826_CC_F.pdf
CL_AGN_240909_CC_PaymentOfBills_E.pdf
ResolutionNo1378_AB1234_ReimbursementPolicyUpdate.pdf
2
RECOMMENDATION: Receive and file. Approve as presented.
13.NEW BUSINESS
14.MATTERS FROM THE CITY COUNCIL
14.A.CONSIDERATION AND POSSIBLE ACTION TO ADD A CITY COUNCIL
MEETING DURING THE SECOND FULL WEEK OF NOVEMBER AND CONFIRM
ATTENDANCE FOR THE NOVEMBER 25, 2024 CITY COUNCIL
REORGANIZATION (MAYOR MIRSCH)
RECOMMENDATION: Provide direction to staff.
15.MATTERS FROM STAFF
15.A.APPROVE SOUTH BAY CHAMBER MUSIC SOCIETY'S ANNUAL REQUEST
FOR A $600 CONTRIBUTION IN FISCAL YEAR 24/25
RECOMMENDATION: Approve as presented or provide further direction to
staff.
15.B.RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS
REPORT
RECOMMENDATION: Receive and file.
15.C.CONSIDERATION AND POSSIBLE ACTION TO SEND A LETTER TO
CALIFORNIA WATER SERVICE AND AUTHORIZE THE CITY MANAGER TO
SIGN ON BEHALF OF THE CITY
RECOMMENDATION: Provide direction to staff.
16.RECESS TO CLOSED SESSION
16.A.EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1)THE
CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION
IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE
LITIGATION. (1 CASE) a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V.
CALIFORNIA WATER COMPANY, ET AL. CASE NO.: 24STCV20953
RECOMMENDATION: None.
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT
Next regular meeting: Monday, September 23, 2024 at 7:00 p.m. in the City Council
Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California,
90274.
ResolutionNo1379_CityHallADA_PAE_BudgetAmendment_F.pdf
CA_AGR_240909_PAE_5thAmendment_F.pdf
CA_AGR_240827_PAE_5A_ScopeChange_Proposal.pdf
CL_AGN_240909_CC_Item12A_PublicComment01.pdf
CC_COR_240809_SBChamberMusicSociety_FY24-25_Request.pdf
Attachment A - CC_COR_240909_CalWater_AboveGround_Request_D.pdf
3
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
4
Agenda Item No.: 6.A
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE:September 09, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_240909_CC_Item7A.pdf
CL_AGN_240909_CC_Item12A.pdf
5
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
September 9, 2024
7A. SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_240909_CC_Item7A_PublicComment01.pdf
6
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
September 9, 2024
12A. UPDATE ON THE CITY HALL ADA IMPROVEMENT PROJECT AND PACIFIC
ARCHITECTURE AND ENGINEERING'S INC. (PAE) REQUEST FOR ADDITIONAL
BUDGET TO COMPLETE RESPONSES TO PLAN REVIEW COMMENTS; ADOPT BY
RESOLUTION NO. 1379 AUTHORIZING A FISCAL YEAR 2024-2025 BUDGET
MODIFICATION TO APPROPRIATE $4,000.00 IN THE CAPITAL PROJECTS FUND
FUNDED FROM A TRANSFER FROM GENERAL FUND RESERVES AND APPROVE
FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH PAE
COVERING ADDITIONAL SERVICES FOR THE CITY HALL ADA IMPROVEMENT
PROJECT
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY
MANAGER
CL_AGN_240909_CC_Item12A_PublicComment01.pdf
7
Agenda Item No.: 7.A
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS
DATE:September 09, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_240909_CC_Item7A_PublicComment01.pdf
8
From:James Bellis
To:Karina Banales
Cc:ann bellis; Christian Horvath; John Signo
Subject:Quail Ridge Rd S Crack and development moratorium letter
Date:Monday, August 26, 2024 11:39:18 AM
Attachments:Bellis Letter re Rolling HIlls Development Moratorium Aug 25 2024.pdf
This is the first time you received an email from this sender (jamescbellis@gmail.com). Exercise caution
when clicking links, opening attachments or taking further action, before validating its authenticity.
Mrs. Banales,
We would like this letter to be included in the minutes of tonight's meeting. Because of recent
developments with a water main break affecting the crack on Quail Ridge Road S, I would
like the request of this letter (development moratorium) agendized as an emergency item at the
meeting tonight. I will be attending via zoom and my mother, Ann Bellis, will be in attendance
in person. If you cannot agendize this item to vote on a moratorium tonight, I would like it
agendized for the next meeting so a vote may be taken to enact a development moratorium
until the City can adequately address land movement for properties above the Greater
Portuguese Bend Landslide Complex. If you have any questions or directions, please call or
email me anytime.
Thank you,
--
James Bellis
Cell: (909) 855-7868 (please note new phone number)
Personal: jamescbellis@gmail.com
9
James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
jamescbellis@gmail.com
1
August 25, 2024
City of Rolling Hills
Planning Department
2 Portuguese Bend Rd.
Rolling Hills, CA 90274
Cc Rolling Hills Community Association
1 Portuguese Bend Rd.
Rolling Hills, CA 90274
Dear City of Rolling Hills:
This letter requests that the City of Rolling Hills enact a moratorium on development of land
and on removal large trees (greater than 3” diameter) until the City can adequately address
geotechnical and hydrologic conditions and risks for land in Rolling Hills above the Greater
Portuguese Bend Landslide Complex. For the purposes of this letter, “development” is
considered demolition, grading, excavating, earthworks, non-emergency construction, and
infrastructure projects.
Pursuant to Government Code section 66300, subdivision (b)(1)(B)(ii), a city cannot enforce
a moratorium that would limit housing development until it has submitted the ordinance to
and received approval from HCD. Conditions for imposing a moratorium, or similar
restrictions on housing development, must demonstrate “an imminent threat to the health
and safety of persons residing in, or within the immediate vicinity of, the area subject to the
moratorium” (Gov. Code, § 66300, subd. (b)(1)(B)(i)). The City and its elected and appointed
officials can demonstrate and know that there is an imminent threat to the Rolling Hills
residents living in the vicinity of the Greater Portuguese Landslide Complex.
On the evening of August 25, 2024, a California Water Service water main broke on Quail
Ridge Rd. South where an existing and expanding crack was located. This crack runs
perpendicular to the road and west between 3 and 5 Quail Ridge Rd South. The water gushed
down between the properties, further threatening these properties with additional erosion
and land movement. Within the last few months, several new cracks in the earth have been
documented between 3 and 5 Quail Ridge Rd S., on Cinchring Rd., and on Portuguese Bend
Road. Most recently the Rolling Hills Community Association has banned heavy vehicles
(over 2 axels) on Quail Ridge Rd S. and Cinchring Rd. The Community Association has also
elected to have engineers place several monuments and sensors to monitor the new crack
10
James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
jamescbellis@gmail.com
2
and earth movement on Quail Ridge Road South. This is a step in the right direction and we
applaud the efforts by the Community Association. However, the City needs to account for
all activities which may contribute to the instability of the land. A multi-faceted approach is
necessary. Development, demolition, grading, excavating, tree removal, and other
infrastructure projects need to be reviewed with respect to their effect on land movement.
Figure 1: Crack between 3 and 5 Quail Ridge Rd. S.
Figure 2: Crack and movement on Quail Ridge Rd. S.
11
James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
jamescbellis@gmail.com
3
We know the earth is moving in this area due to ongoing water main ruptures and obvious
new cracks in the earth. If the City keeps approving plans and building permits, the City and
its elected and appointed officials will accept liability for contributing to a potentially
catastrophic landslide. The City shall put the health, safety and welfare of its existing
residents first and protect its own liability by enacting a development moratorium.
Engineers/hydrologists/geologists must gage which areas are most at risk and engineers and
the City must produce and enact best management practices to prevent further movement.
Only after these items are accomplished should the moratorium be lifted.
Development of vacant parcels and development of additional structures on developed land
can cause instability and affect surrounding parcels. Unfortunately, with landslides,
movement in one area can have devastating effects over larger areas. Tree removal projects
not only require the use of heavy machinery on already unstable land, but once the trees’
root structures begin to decay, water flows more freely through the soil, loosening it, and
contributing to more landslide activity. Trees can also prevent further landslide activity by
absorbing water before it makes its way down to lower regions of the earth where deeper
landslide ruptures may occur.
In conclusion, the land in Rolling Hills above the Greater Portuguese Bend Landslide
Complex is continuing to show signs of movement and instability. This area also saw
wildfires in 2008, which also contribute to the risk of a landslide. The City needs to be
proactive and address the risk of developing landslides in this area of Rolling Hills and other
areas in the City. We ask that the City fully conduct geological and hydrological studies of
the land above the Landslide Complex. If such studies determine that there is absolutely no
imminent threat to health, safety, and welfare of its residents, then the moratorium could be
lifted.
Sincerely,
James and Ann Bellis
3 Quail Ridge Rd. S., Rolling Hills, CA 90274
12
James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
jamescbellis@gmail.com
4
Figure 3: Greater Portuguese Bend Landslide Complex Overview Map
13
James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
jamescbellis@gmail.com
5
Figure 4: Proposed Rolling Hills Moratorium Area
14
Agenda Item No.: 8.A
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF SEPTEMBER 9, 2024
DATE:September 09, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_240909_CC_AffidavitofPosting.pdf
15
Administrative Report
8.A., File # 2440 Meeting Date: 9/9/202 4
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF
SEPTEMBER 9, 2024
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Adjourned Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time SEPTEMBER 9, 2024 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: September 6, 2024
16
Agenda Item No.: 8.B
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:September 09, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
17
Agenda Item No.: 8.C
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 26,
2024 REGULAR MEETING
DATE:September 09, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_240826_CC_F.pdf
18
MINUTES – CITY COUNCIL MEETING
Monday, August 26, 2024
Page 1
Minutes
Rolling Hills City Council
Monday, August 26, 2024
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Mirsch
presiding.
2. ROLL CALL
Councilmembers Present: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
Councilmembers Absent: None
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
John Signo, Planning & Community Services Director
Samantha Crew, Management Analyst
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Councilmember Black
4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Wilson, seconded by Councilmember Black to approve the order of the agenda.
Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to receive and file Blue Folder Item
7A. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Melissa McNabb, Alfred Visco, Marian Visco, Charlie Raine
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF
AUGUST 26, 2024
19
MINUTES – CITY COUNCIL MEETING
Monday, August 26, 2024
Page 2
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: AUGUST 12, 2024 SPECIAL FIELD
TRIP MEETING; AUGUST 12, 2024 REGULAR MEETING; AUGUST 20, 2024 SPECIAL MEETING
8.D. PAYMENT OF BILLS
8.E. PULLED BY MAYOR MIRSCH
8.F. RECEIVE AND FILE AN ACTION TAKEN BY THE TRAFFIC COMMISSION ON SUPPLEMENTAL
TRAFFIC ENFORCEMENT PROVIDED BY THE LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT FOR FISCAL YEAR 2024-25
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to approve the Consent Calendar with
the exception of Item 8E. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR JULY 2024
Mayor Mirsch requested Republic provide definitions for non-franchise issues; mentioned scooter bins still
not being appropriately covered; discussed resident complaints about the recent communal bin event and
requested the ad hoc committee meet as a result.
Public Comment: Judith Haenel
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Wilson to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
12. OLD BUSINESS
12.A. APPROVE MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES GATEWAY
REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY
(GWMA) FOR ADMINISTRATION AND COST SHARING FOR THE IMPLEMENTATION OF THE
COORDINATED COMPLIANCE, MONITORING, AND REPORTING PLAN FOR HARBOR TOXINS
TOTAL MAXIMUM DAILY LOADS (TMDL)
Presentation by Management Analyst Samantha Crew
Kathleen McGowan. Stormwater Consultant
20
MINUTES – CITY COUNCIL MEETING
Monday, August 26, 2024
Page 3
Motion by Mayor Mirsch, seconded by Mayor Pro Tem Pieper to approve as presented. Motion carried with
the following vote:
AYES: Wilson, Dieringer, Pieper, Mayor Mirsch
NOES: Black
ABSENT: None
13. NEW BUSINESS
13.A. ADOPT RESOLUTION NO. 1374, APPROVING THE TRANSFER AGREEMENT BETWEEN THE
CITY OF ROLLING HILLS AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR
SAFE CLEAN WATER MUNICIPAL PROGRAM FUNDS (MEASURE W)
Presentation by Management Analyst Samantha Crew
Kathleen McGowan. Stormwater Consultant
Public Comment: Abas Goodarzi
Motion by Councilmember Dieringer, seconded by Councilmember Wilson to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
13.B. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH THE BERGEMAN GROUP TO
PROVIDE CONSTRUCTION MANAGEMENT SERVICES FOR CONSTRUCTION OF THE TENNIS
COURT ADA IMPROVEMENT PROJECT AT A NOT -TO-EXCEED FEE OF $103,950
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
City Consultant Alan Palermo
Public Comment: Abas Goodarzi
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to approve as presented. Motion
carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.A. RECEIVE AND FILE AN UPDATE REGARDING PROGRESS ON THE EMERGENCY OUTDOOR
SIREN NOTIFICATION SYSTEM PROJECT SINCE JUNE 12, 2023 (MAYOR MIRSCH)
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Public Comment: Arlene Honbo
Motion by Councilmember Black, seconded by Mayor Pro Tem Pieper to receive and file and direct the City
Manager to engage with LA County Building and Safety if approvals have not been issued by September 1,
2024. Motion carried unanimously with the following vote:
21
MINUTES – CITY COUNCIL MEETING
Monday, August 26, 2024
Page 4
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
14.B. CONSIDERATION AND POSSIBLE ACTION TO AMEND RESOLUTION NO. 1304, A
REIMBURSEMENT AND EXPENSE POLICY IN ACCORDANCE WITH GOVERNMENT CODE
53232.2 AND 53232.3 (MAYOR MIRSCH)
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath
Motion by Councilmember Dieringer, seconded by Councilmember Black to modify section 5A in Resolution
1304 allowing Councilmembers the option for submitting sufficient documentation to City staff for filling out
the required expense form used with claimed expenses Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to remove the term “non -conference”
under section 4B in Resolution 1304. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve amendments to Resolution
No. 1304 as discussed and voted upon. Motion carried unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
15. MATTERS FROM STAFF
15.A. RECEIVE AND FILE FIRE FUEL ABATEMENT AND CODE ENFORCEMENT QUARTERLY
REPORT FOR THE SECOND QUARTER OF 2024 (APRIL 1 TO JUNE 30)
Presentation by Planning and Community Services Director John Signo
Public Comment: Melissa McNabb, Alfred Visco
Motion by Councilmember Wilson, seconded by Councilmember Dieringer to receive and file. Motion carried
unanimously with the following vote:
AYES: Wilson, Black, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: None
16. RECESS TO CLOSED SESSION – 8:29 P.M.
16.A. CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATION GOVERNMENT CODE
SECTION 54956.9(D)(2) AND (E)(3) THE CITY COUNCIL FINDS, BASED ON ADVICE FROM
22
MINUTES – CITY COUNCIL MEETING
Monday, August 26, 2024
Page 5
LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION
OF THE CITY IN THE LITIGATION.NUMBER OF POTENTIAL CASES: (23) (GOVERNMENT
CLAIMS ACT FORM SUBMITTED BY VARIOUS PROPERTY OWNERS IN RANCHO PALOS
VERDES AGAINST THE CITY OF ROLLING HILLS ALLEGING DAMAGE TO PROPERTY)
17. RECONVENE TO OPEN SESSION – 9:44 P.M.
18. ADJOURNMENT : 9:44 P.M.
The meeting was adjourned at 9:44 p.m. on August 26, 2024. The next regular meeting of the City Council
is scheduled to be held on Monday, September 9, 2024 beginning at 7:00 p.m. in the City Council Chamber
at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link
at: https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Leah Mirsch, Mayor
23
Agenda Item No.: 8.D
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:September 09, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_240909_CC_PaymentOfBills_E.pdf
24
25
26
Agenda Item No.: 8.E
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:
ADOPT RESOLUTION NO. 1378 AMENDING A REIMBURSEMENT
POLICY IN ACCORDANCE WITH GOVERNMENT CODE 53232.2 AND
53232.3 AND REPEALING RESOLUTION NO. 1304
DATE:September 09, 2024
BACKGROUND:
At the July 11, 2022 City Council meeting, staff was directed to prepare a policy relating to City
Council expenses and bring back an agenda item for discussion. Subsequently, City Attorney
Jenkins recalled drafting Resolution 1002 in 2006, ensuring the city complied with the base
state law requirements. The City Attorney opined that the Council could not adopt a
different/updated resolution that violates the base state law requirements. The City could be
more restrictive but not less.
At the August 8, 2022 City Council meeting, the following revisions were approved
unanimously with Mayor Black absent:
Motion made by Councilmember Pieper, seconded by Councilmember Mirsch, directing staff
to prepare a revised resolution simplifying the language to reflect an allocation of $1000.00 in
duty-related expenses per councilmember without Council approval provided that each
Councilmember submits receipts within 60 days of the event they seek reimbursement for;
have the Finance Department re-allocate, via a unique GL Code, $5000.00 specific to
Conferences for the Council appointed delegate(s); and the removal of per diem caps as
allowable.
At the August 22, 2022 City Council meeting, Item 7F, for adopting Resolution No. 1304, was
pulled from the Consent Calendar by Councilmember Dieringer for further discussion. The
following motions were subsequently made:
Motion by Mayor Black, seconded by Councilmember Pieper, modifying section 4B to
read as “Further, a collective five thousand dollars ($5,000.00) is allocated for travel,
27
meals, lodging and other expenses associated with attendance at eligible conferences
for the City Council.” The motion carried with Councilmember Dieringer in opposition and
Mayor Pro Tem Wilson absent.
Motion by Councilmember Dieringer to modify section 4B to increase the amount
allowable for conference expenses from $5,000 to $6,000. Motion failed for lack of a
second.
Motion by Councilmember Dieringer, seconded by Councilmember Pieper, to modify
section 5A by removing “Lodging and miles shall be reimbursed pursuant to Government
Code 53232.2” and replacing with “Travel, meals, lodging and any other expenses are
reimbursable at a reasonable rate that is not lavish or extravagant.” The motion was
carried unanimously, with Mayor Pro Tem Wilson absent.
Motion by Councilmember Pieper, seconded by Councilmember Mirsch, to modify
section 5B, revising the language to reflect “expense reports within sixty (60) days after
the event,” “Proof of payment is required as part of the necessary documentation,” and
“all reimbursement requests for each fiscal year must be submitted before July 31 of the
following fiscal year in which the expenses were incurred.” The motion was carried
unanimously, with Mayor Pro Tem Wilson absent.
Motion by Councilmember Pieper, seconded by Councilmember Mirsch, to approve Item
7. F as altered. The motion was carried unanimously, with Mayor Pro Tem Wilson
absent.
At the July 8, 2024 City Council meeting, Mayor Mirsch pulled Item 8D, the Payment of Bills,
from the Consent Calendar for discussion later in the meeting regarding City Council
expenses, reimbursements, and the existing policy as adopted in 2022. Mayor Mirsch
requested that staff return with the policy for potential review by the Council at a future
meeting.
At the August 26, 2024 City Council meeting, the City Council discussed the policy and made
the following motions:
The motion by Councilmember Dieringer, seconded by Councilmember Black, to modify
section 5A in Resolution 1304, allowing Councilmembers the option to submit sufficient
documentation to City staff for filling out the required expense form used with claimed
expenses. The motion carried unanimously.
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black, to remove the
term “non-conference” under section 4B in Resolution 1304. The motion carried
unanimously.
Motion by Mayor Pro Tem Pieper, seconded by Councilmember Black to approve
amendments to Resolution No. 1304 as discussed and voted upon. The motion carried
unanimously.
DISCUSSION:
The attached Resolution No. 1378 reflects the motion as passed by the City Council.
FISCAL IMPACT:
There is no fiscal impact on the existing FY 24/25 Adopted Budget.
RECOMMENDATION:
Approve as presented
ATTACHMENTS:
28
ResolutionNo1378_AB1234_ReimbursementPolicyUpdate.pdf
29
Resolution No. 1378 -1-
RESOLUTION NO. 1378
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING A REIMBURSEMENT POLICY
IN ACCORDANCE WITH GOVERNMENT CODE §§ 53232.2 AND
53232.3 AND RESCINDING RESOLUTION NO. 1304
The City Council of the City of Rolling Hills does resolve as follows:
SECTION 1. The City Council finds and declares as follows:
A. Elected and appointed City Officials are responsible for promoting and
protecting public health, safety, and welfare. Among other things, these
duties may require City Officials to:
1. Discuss the City’s concerns with state and federal
officials;
2. Participate in regional, state and national organizations
that affect the City’s interests;
3. Attend educational seminars designed to improve City
Officials’ skills and provide information; and
4. Promote public service and morale.
5. Attend meetings, ceremonial events and other activities
sponsored by constituents, neighborhood groups, business
organizations and similar groups.
6. Meet with constituents, civic groups and others with an
interest in the City.
B. It is in the public interest to reimburse City Officials’ expenses incurred
in connection with these activities consistent with the provisions of this
Resolution.
SECTION 2. Declaration of Policy. This Resolution is adopted in accordance
with Government Code §§ 53232.2 and 53232.3 so that the City of Rolling Hills
may reimburse appropriate expenses incurred by elected and appointed City
officials while on authorized travel or otherwise engaged in the conduct of City
business. Absent City Council approval, and only in extraordinary
circumstances, the City will not reimburse City Officials an amount greater than
allowed by this Resolution for expenses incurred during the course of conducting
City business.
30
Resolution No. 1378 -2-
SECTION 3. Definitions. Unless the contrary is stated or clearly appears from
the context, the following definitions govern the construction of the words and
phrases used in this Resolution:
A. “City Officials” means members of the City Council and members of
boards, commissions, and committees appointed by the City Council;
B. “Reimbursement” means all forms of payment for expenses incurred
by City Officials in the course of their official duties whether paid directly
by the City (including without limitation, with a City-issued credit card) or
advanced by City Officials with personal funds and later reimbursed from
City funds.
SECTION 4. City Business – Authorized Activities.
A. Expenses incurred while engaging in the following City business
activities are generally authorized expenses if all requirements of this
Resolution are fulfilled:
1. Communicating with representatives of regional, state
and national government on City adopted policy positions;
2. Attending educational seminars designed to improve City
Officials’ skill and information levels. A list of recognized
conferences is attached as Exhibit “A,” and incorporated by
reference;
3. Participating in regional, state and national organizations
whose activities affect the City’s interests;
4. Recognizing service to the City (for example, thanking a
longtime employee with a retirement gift or celebration of
nominal value and cost);
5. Attending City events; and
6. Attending meetings with constituents, neighborhood
groups, and business organizations.
7. Travel for City business outside of Rolling Hills.
Any questions regarding the propriety of a particular type of expense
should be resolved by the City Council before the expense is incurred.
31
Resolution No. 1378 -3-
B. Notwithstanding any other portion of this Resolution, the annual limit
(per fiscal year) for reimbursable expenses for each City Councilmember
shall be one thousand dollars ($1,000.00). Any expenses incurred above
this limit require approval by the City Council. Further, a collective five
thousand dollars ($5,000.00) is allocated for travel, meals, lodging and
any other expenses related to the attendance at eligible conferences
approved by the City Council for the City Council delegate(s). All other
reimbursable expenses shall be approved by the City Council.
SECTION 5. Expense Report Content And Submission Deadline.
A. All expense reimbursement requests must be submitted on an
expense report form provided by the City and must explicitly list each
expense eligible for reimbursement under this policy (e.g., name of
conference and fee to attend, miles traveled for conference, meal at
conference, etc.). Expenses may also be submitted by providing City staff
sufficient documentation for the claimed expenses such that City staff may
fill out the expense report form. Travel, meals, lodging and any other
expenses are reimbursable at a reasonable rate that is not lavish or
extravagant.
B. City Officials must submit their expense reports within sixty (60) days
after the event that is subject to the reimbursement(s), accompanied by
receipts documenting each expense. Proof of payment is required as part
of the necessary documentation. Notwithstanding the previous sentence,
all reimbursement requests for each fiscal year must be submitted before
July 31 of the following fiscal year in which the expenses were incurred.
For the avoidance of doubt, if a reimbursable expense is incurred on June
29, the City official must submit this expense by July 31.
SECTION 6. Reports to City Council. At the City Council meeting following an
activity, each City Official must briefly report on meetings attended at City
expense. If multiple City Officials attended, a joint report may be made.
SECTION 7. Compliance With Laws. Some expenditures may be subject to
reporting under the Political Reform Act and other laws. All agency expenditures
are public records subject to disclosure under the California Public Records Act.
SECTION 8. Violation Of This Policy. Use of public resources or falsifying
expense reports in violation of this Resolution may result in any or all of the
following:
A. Loss of reimbursement privileges;
B. A demand for restitution to the City;
32
Resolution No. 1378 -4-
C. The City’s reporting the expenses as income to the City Official to state
and federal tax authorities;
D. Civil penalties of up to $1,000 per day and three times the value of the
resources used; and
E. Prosecution for misuse of public resources.
SECTION 9. If any part of this Resolution or its application is deemed invalid by
a court of competent jurisdiction, the City Council intends that such invalidity will
not affect the effectiveness of the remaining provisions or applications and, to
this end, the provisions of this Resolution are severable.
SECTION 10. Resolution No. 1304 is hereby rescinded.
SECTION 11. The City Clerk is directed to certify the passage and
adoption of this Resolution; cause it to be entered into the City of Rolling Hills
book of original Resolutions; make a note of the passage and adoption in the
records of this meeting; and, within fifteen (15) days after the passage and
adoption of this Resolution, cause it to be published or posted in accordance with
California law.
SECTION 12. This Resolution will become effective immediately upon its
adoption.
PASSED, APPROVED and ADOPTED this 9th day of September, 2024.
__________________________
Mayor
ATTEST:
___________________________________________
City Clerk
APPROVED AS TO FORM:
_________________________________________
City Attorney
33
Resolution No. 1378 -5-
APPROVED AS TO CONTENT:
_____________________________________
City Manager
34
Resolution No. 1378 -6-
EXHIBIT A
Name of Conference
Any conference or travel approved in advance by the City Council.
League of California Cities Annual Conference
Annual Meeting of the Employee Relations Inst. League of California Cities
Annual League of California Cities Conference for Planning Commissioners
Annual Legislative Conference League of California Cities
National Conference of the International City/County Managers Association
Mayors and Councilmembers Institute League of California Cities
California Joint Powers Authority Annual Meeting
Annual Meeting of the California Chapter of the American Institute of Planners
National Conference of American Institute of Planners (AIP)
Annual Conference of the Urban Land Institute (ULI)
Annual Meeting of California Contract Cities Association
Legislative Orientation Tour (California Contract Cities Association)
League of California Cities Mayors and Councilmembers Department
League of California Cities Annual Redevelopment Conference
California JPIA Risk Management Conference
35
Resolution No. 1378 -7-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1378 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS ESTABLISHING A
REIMBURSEMENT POLICY IN ACCORDANCE
WITH GOVERNMENT CODE §§ 53232.2 AND
53232.3 AND RESCINDING RESOLUTION NO.
1304
was approved and adopted at a regular meeting of the City Council on the 9th
day of September, 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
36
Agenda Item No.: 12.A
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:UPDATE ON THE CITY HALL ADA IMPROVEMENT PROJECT AND
PACIFIC ARCHITECTURE AND ENGINEERING'S INC. (PAE) REQUEST
FOR ADDITIONAL BUDGET TO COMPLETE RESPONSES TO PLAN
REVIEW COMMENTS; ADOPT BY RESOLUTION NO. 1379
AUTHORIZING A FISCAL YEAR 2024-2025 BUDGET MODIFICATION
TO APPROPRIATE $4,000.00 IN THE CAPITAL PROJECTS FUND
FUNDED FROM A TRANSFER FROM GENERAL FUND RESERVES
AND APPROVE FIFTH AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH PAE COVERING ADDITIONAL SERVICES FOR
THE CITY HALL ADA IMPROVEMENT PROJECT
DATE:September 09, 2024
BACKGROUND:
On May 31, 2023, the City Hall ADA Improvement project plans were re-submitted to Los
Angeles County Building & Safety (LACBS) after addressing initial plan review comments. The
expectation was that reviews and approvals by LACBS would be completed in July 2023 and
ready to solicit construction bids in late summer.
On June 26, 2023, staff presented an update on the status of the City Hall ADA Improvement
project to the City Council. Due to a backlog at LACBS, as well as coordination with other
County departments requiring project review, the plan check continued through November
2023.
On November 9, 2023, the City received notification from Pacific Architecture and Engineering
(PAE) that LACBS had returned plan review comments requesting ADA upgrades/grading in
the parking lot and path of travel to the sidewalk at Palos Verdes Drive North, additional
structural details, and some other minor comments. PAE also informed staff that the Los
Angeles County Health and Fire Departments required payment of fees for their portion of the
plan check before documents could be finalized. While LACBS can waive review fees for
public projects, the other departments cannot.
37
PAE notified the City that the plan review comments required additional design work outside
the existing project scope; therefore, additional budget is required to complete the
improvement plans for this project. Staff requested and received a comprehensive itemized
cost to complete the additional service requests covering plan completion through LACBS
approval. This additional service request is attached.
On January 9, 2024, City Staff met with PAE to discuss the additional costs addressing
LACBS comments. The City also contacted LACBS to discuss several plan review comments
and determine if any of the requested ADA improvements would be required for the City Hall
Improvement project or could be waived/deferred.
At the January 22, 2024, City Council meeting, City Staff updated the Council on the project
and presented a list of eight additions to the scope from PAE. Based on internal discussion as
well as information provided by LACBS staff, the recommendation included removing three of
the proposed scope changes. Two of these were specific to the preparation of the ADA
Parking layout ($3,000) and preparation of the path of travel ($4,000) per plan check
comments. The City Council voted 4/1, with Councilmember Black dissenting, to approve five
additions to the scope of work at a not-to-exceed amount of $11,500.
At the February 12, 2024, City Council meeting, the Council voted 4/1, with Councilmember
Black dissenting, to approve Resolution No. 1356 authorizing a budget modification for the
$11,500.
DISCUSSION:
On July 29, 2024, LACBS Senior Civil Engineer Mike Dorta visited the City Hall campus to
inspect plan check comments that were in conflict with previous communications made to City
Staff. The previous miscommunication had led to a finding that the City could enact changes to
the ADA parking and path of travel at a later time. This, in turn, led to the January 22 staff
recommendation to not include those line items in the proposed scope of work.
During the visit and a subsequent email on July 31, 2024 to PAE, Mr. Dorta stated,
"...Originally I believed the City Hall scope of work was solely for the purpose of adding ADA
restrooms. In that case there is an exception in the code for removing ADA barriers. But since
the scope of work includes further tenant improvements to other areas/items in the City Hall,
and the valuation is well over $200k, there is no exception to providing a fully compliant ADA
parking space and path of travel to the entrance..."
During the month of August, staff discussed resolving this issue with PAE and LACBS. As
originally presented on January 22, 2024, the proposed cost to complete both requirements
totaled $7,000. On August 27, 2024, PAE sent an Additional Services proposal for the scope
of work necessary to complete these final two requirements at a discounted rate of $4,000.
The Scope of work includes:
Examine survey for existing grade for compliance
Include in scope of work correction of Cross Slope at one square foot of area from root
upheaval
Addition of Van accessible parking striping on drawing detail
38
Addition of Van accessible parking striping on site plan
Addition of (1) Signage detail showing graphics of required sign
Addition of (1) Footing detail for new signpost
Striping for path of travel area
Revision showing compliant path of travel on site plan
Specifications revision for sign, post, grading, paint
Revision of Scope of Work Description
Revision of Sheet Index
Additional plan check time
The City Hall ADA Improvement Project plans are nearly complete but require these final
modifications to gain approval by LACBS. Staff is requesting approval of the additional scope
and adoption of the budget amendment in Resolution No.1379.
FISCAL IMPACT:
Council action is required to amend the budget and increase appropriations in the Capital
Projects Fund by $4,000 through a transfer from available General Fund Reserves. The use of
General Fund Reserves is consistent with City policy.
Total Cost for PAE through the 5th Amendment would be a not-to-exceed amount of
$211,723.01.
NOTE:
This not-to-exceed total includes services outside the design scope of the City Hall ADA
Improvement Project. The not-to-exceed total includes:
$4,096.43 (part of Amendment No. 1) was for the evaluation of the existing emergency
generator and providing recommendations
$58,897.01 (Amendment No. 2) was for a Solar Power System, of which only
$28,286.63 of this budget was used before the project was put on hold as the City
evaluated other options
$20,293 of the $96,485 budget (Amendment No. 3) remains unused/allocated for bid
phase support and Construction Administration support.
RECOMMENDATION:
Receive and file. Approve as presented.
ATTACHMENTS:
ResolutionNo1379_CityHallADA_PAE_BudgetAmendment_F.pdf
CA_AGR_240909_PAE_5thAmendment_F.pdf
CA_AGR_240827_PAE_5A_ScopeChange_Proposal.pdf
CL_AGN_240909_CC_Item12A_PublicComment01.pdf
39
RESOLUTION NO. 1379
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2024-2025
BUDGET MODIFICATION TO APPROPRIATE
$4,000.00 IN THE CAPITAL PROJECTS FUND
FUNDED BY A TRANSFER FROM AVAILABLE
GENERAL FUND RESERVES FOR ADDITIONAL
DESIGN AND ENGINEERING SERVICES FROM
PACIFIC ARCHITECTURE AND ENGINEERING,
INC. FOR ADA IMPROVEMENT DESIGN AT CITY
HALL CAMPUS
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. On February 24, 2020, the CITY entered into a Professional
Services Agreement with CONSULTANT (“Agreement”) for architectural and
engineering design services to prepare ADA improvement plans for the CITY.
B. On February 22, 2021, the CITY and CONSULTANT entered into a
First Amendment to expand the scope of work in the Agreement, clarify the term,
and increase the cost for the CONSULTANT to provide engineering services for
the replacement of the generator at City Hall (the “First Amendment”).
C. On June 28, 2021, the CITY and CONSULTANT entered into a
Second Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide engineering services for (1) the installation of a
photovoltaic system per the General Assessment Report dated April 18, 2019
and (2) upgrades needed for existing structure which houses the generator (the
“Second Amendment”).
D. On May 9, 2022 the CITY and CONSULTANT entered into a Third
Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide further architectural and engineering design services
and to prepare ADA improvement plans for the City.
E. On February 12, 2024 the CITY and CONSULTANT entered into a
Fourth Amendment to clarify the scope of work and increase the cost for
CONSULTANT to provide further architectural and engineering design services
and to prepare ADA improvement plans for the City.
40
F. To meet additional requirements from the Los Angeles County
Building and Safety plan check process, the CITY must provide a path of travel to
the building before any final approvals.
G. The City desires to appropriate $4,000.00 in the Capital Projects
Fund funded from a transfer of General Fund reserves to additionally fund the
Fifth Amendment to the Professional Services Agreement with Pacific
Architecture and Engineering, Inc. attached as Exhibit “A.”
Section 2. The sum of four thousand dollars ($4,000.00) is hereby
appropriated in the Capital Projects Fund to further fund the Fifth Amendment to
the Professional Services Agreement with Pacific Architecture and Engineering,
Inc.
Section 3. This Resolution shall take effect immediately upon its
adoption by the City Council, and the City Clerk shall certify to the passage and
adoption of this Resolution and enter it into the book or original resolutions.
PASSED, APPROVED, AND ADOPTED this 9th day of September, 2024
______________________________
LEAH MIRSCH
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
41
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1379 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2024-2025
BUDGET MODIFICATION TO APPROPRIATE
$4,000.00 IN THE CAPITAL PROJECTS FUND
FUNDED BY A TRANSFER FROM AVAILABLE
GENERAL FUND RESERVES FOR ADDITIONAL
DESIGN AND ENGINEERING SERVICES FROM
PACIFIC ARCHITECTURE AND ENGINEERING,
INC. FOR ADA IMPROVEMENT DESIGN AT CITY
HALL CAMPUS
was approved and adopted at a regular meeting of the City Council on the 9th
day of September 2024, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
42
Exhibit A
43
FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS FIFTH AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT (“Fourth Amendment”) is made and entered into this 9th day of
September 2024 in the City of Rolling Hills, County of Los Angeles, State of
California, by and between the CITY OF ROLLING HILLS, a California municipal
corporation (hereinafter the “CITY”), and Pacific Architecture and Engineering,
Inc., a California corporation (hereinafter the “CONSULTANT”).
RECITALS:
A. On February 24, 2020, the CITY entered into a Professional
Services Agreement with CONSULTANT (“Agreement”) for architectural and
engineering design services to prepare ADA improvement plans for the CITY;
and
B. On February 22, 2021, the CITY and CONSULTANT entered into a
First Amendment to expand the scope of work in the Agreement, clarify the term,
and increase the cost for the CONSULTANT to provide engineering services for
the replacement of the generator at City Hall (the “First Amendment”); and
C. On June 28, 2021, the CITY and CONSULTANT entered into a
Second Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide engineering services for (1) the installation of a
photovoltaic system per the General Assessment Report dated April 18, 2019
and (2) upgrades needed for existing structure which houses the generator (the
“Second Amendment”); and
D. On May 9, 2022 the CITY and CONSULTANT entered into a Third
Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide further architectural and engineering design services
and to prepare ADA improvement plans for the City; and
E. On February 12, 2024 the CITY and CONSULTANT entered into a
Fourth Amendment to expand the scope of work and increase the cost for
CONSULTANT to provide further architectural and engineering design services
and to prepare ADA improvement plans for the City; and
D. CITY and CONSULTANT now desire to amend the Agreement a
fifth time (the “Fifth Amendment”) to clarify the remaining scope of work and
increase the cost by $4,000.00 so that CONSULTANT may provide services for
the CITY; and
E. CONSULTANT is well qualified by reason of education, training,
and experience to perform such services; and
44
F. CONSULTANT is willing to render such professional services as
hereinafter defined.
Now, therefore, for and in consideration of the mutual covenants and
conditions herein contained, CITY hereby engages CONSULTANT and
CONSULTANT agrees to perform the services set forth in this Fourth
Amendment.
1. CITY and CONSULTANT agree to supplement Exhibit A (Scope of Work)
that was attached to the First Amendment, Exhibit A (Scope of Work –
Supplemental) that was attached to the Second Amendment, Exhibit A (Scope of
Work - Supplemental) that was attached to the Third Amendment and Exhibit A
(Scope of Work - Supplemental) that was attached to the Fourth Amendment
with Exhibit A (Scope of Work – Supplemental) attached hereto and incorporated
herein by reference to this Fifth Amendment.
2. Paragraph 3 (COST) of the Agreement is amended to read as follows:
3. COST
The CITY agrees to pay CONSULTANT for the services required by this
Agreement on a Time and Materials basis in an amount not to exceed
$4,000 for the scope of services identified by this Fifth Amendment,
$11,500 for the scope of services identified by the Fourth Amendment,
$96,485.00 for the scope of services identified by the Third Amendment,
$58,897.42 for the scope of services identified by the Second
Amendment, and $40,840.59 for the scope of services identified by the
First Amendment. Now, the current amended and increased not to exceed
amount is $211,723.01. This not to exceed amount includes all expenses,
consisting of all incidental blueprinting, photography, travel, attendance at
meetings, and miscellaneous costs, estimated to be accrued during that
period. It also includes any escalation or inflation factors anticipated. Any
increase in Agreement cost or scope of work shall be by express written
amendment approved by the CITY and CONSULTANT.
3. All terms and conditions of the Agreement not amended by the First
Amendment, the Second Amendment, the Third Amendment, the Fourth
Amendment or this Fifth Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third
Amendment on the date and year first above written.
45
CITY OF ROLLING HILLS PACIFIC ARCHITECTURE AND
ENGINEERING, INC.
CITY MANAGER: PRINCIPAL PROJECT MANAGER
__________________________ __________________________
KARINA BAÑALES JUN FUJITA HALL
ATTEST:
__________________________
CHRISTIAN HORVATH
CITY CLERK
APPROVED AS TO FORM:
__________________________
PATRICK DONEGAN
CITY ATTORNEY
46
EXHIBIT A
Scope of Work - Supplemental
47
Pacific Architecture and Engineering, Inc.
1137 Second St, Suite 214
Santa Monica, CA 90403
(310)424-9658
August 27, 2024
Subject: Proposal for for Rolling Hills ADA Improvement_ Additional Services 2
Pacific Architecture and Engineering, Inc., is pleased to submit this proposal for engineering services for
improvements for the ADA improvements at City Hall. Our understanding of the scope of work is
described below.
Scope of Work:
Examine survey for existing grade for compliance
Include in scope of work correction of Cross Slope at one square foot of area from root upheaval
Addition of Van accessible parking striping on drawing detail
Addition of Van accessible parking striping on site plan
Addition of (1) Signage detail showing graphics of required sign
Addition of (1) Footing detail for new sign post
Striping for path of travel area
Revision showing compliant path of travel on site plan
Specifications revision for sign, post, grading, paint
Revision of Scope of Work Description
Revision of Sheet Index
Additional plan check time
Amendment Fee
$4,000
We appreciate the opportunity to offer this proposal. If you have any questions please contact me for
any further information you may need at (310)405-3878 or jun@pacific-ae.com
Sincerely,
Jun Fujita Hall, AIA, LEED AP BD & C, Lic#C 30954
Principal Project Manager, Pacific Architecture and Engineering, Inc.
310-405-3878
jun@pacific-ae.com
Required note: Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso
Road, Suite 105, Sacramento, CA 95834
48
September 9, 2024
Rolling Hills City Council
2 Portuguese Bend Road,
Rolling Hills, CA 90274
Dear Esteemed Members of the Rolling Hills City Council,
As the Women’s Community Club of Rolling Hills, we are thrilled to see the ongoing
improvements at City Hall. The progress is a testament to the care and dedication that our city
officials put into enhancing our community spaces.
We understand that our suggestions come very late in your project. But with our recent success
at our events, we have realized the need is great for a larger area for the City and Clubs to host
resident gatherings and meetings, such as holiday parties, Block Captain meetings,
neighborhood meetings, etc.
Towards this end, we respectfully submit the following minor modifications to the existing plan,
which would provide an improved functional space for meetings and events:
1. Flip the locations of the kitchen and the smaller meeting room adjacent to it, for better
connectivity to council chambers.
2. Install bi-fold door panels between the council chambers and the small meeting room to
create a flexible and adaptable space.
3. Add a separate entrance at the front of the large meeting room to ensure that the movement
of attendees does not disturb the City’s daily activities.
4. Create an accessible outdoor deck with bi-fold windows, allowing for an indoor-outdoor flow
and providing additional event space.
The Women’s Club fully supports the City’s efforts to educate residents and host events
throughout the year. These minor improvements would make it easier for the City and Clubs to
continuously achieve these goals.
The Women’s Club greatly appreciates all that you do for Rolling Hills, and we would be happy
to assist in any way possible to make these changes a reality. Thank you for your continued
commitment to our beautiful city.
Warm regards,
Melissa McNabb
President, Women’s Community Club of Rolling Hills
49
Agenda Item No.: 14.A
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION AND POSSIBLE ACTION TO ADD A CITY COUNCIL
MEETING DURING THE SECOND FULL WEEK OF NOVEMBER AND
CONFIRM ATTENDANCE FOR THE NOVEMBER 25, 2024 CITY
COUNCIL REORGANIZATION (MAYOR MIRSCH)
DATE:September 09, 2024
BACKGROUND:
Mayor Mirsch has requested that the City Council consider adding a meeting during the week
of November 10, 2024 to make up for the canceled November 11, 2024 meeting due to the
Veteran's Day holiday.
The City Clerk would also like confirmation of attendance at the November 25, 2024, regularly
scheduled City Council Meeting so staff can begin preparations and invitations for the annual
mayoral rotation and the swearing in of newly appointed Councilmember Dieringer and Mayor
Pro Tem Pieper to a four-year term.
Mayor Pro Tem Pieper has informed staff that he is available November 12 through 14 and
November 25.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
50
Agenda Item No.: 15.A
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE SOUTH BAY CHAMBER MUSIC SOCIETY'S ANNUAL
REQUEST FOR A $600 CONTRIBUTION IN FISCAL YEAR 24/25
DATE:September 09, 2024
BACKGROUND:
Annually, the City Council allocates contributions to community clubs, including the Peninsula
Seniors and the South Bay Chamber Music Society. The annual allocation to the South Bay
Chamber Music Society has historically been $600.
The City's contribution is made only after the City receives a request or invoices supporting
the organization's expenditures.
DISCUSSION:
South Bay Chamber Music Society Board Member Jan Simon expressed her appreciation for
the City's continuous support in the attached letter formally requesting the City Council's
consideration of the annual contribution. She has requested an increase of the City's grant to
$1000 for FY 24/25.
FISCAL IMPACT:
The FY24/25 adopted budget for 01-65-901 South Bay Community Organization assumes the
annual $600 contribution as historically requested by the South Bay Chamber Music Society.
If the City Council wishes to increase the contribution by $400, staff will revise future budget
recommendations in this category.
RECOMMENDATION:
Approve as presented or provide further direction to staff.
ATTACHMENTS:
CC_COR_240809_SBChamberMusicSociety_FY24-25_Request.pdf
51
52
Agenda Item No.: 15.B
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:
RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY
PREPAREDNESS REPORT
DATE:September 09, 2024
BACKGROUND:
On July 29, 2024, Southern California Gas Company (SoCal Gas) notified approximately 135
Portuguese Bend Community of Rancho Palos Verdes (RPV) households that their service
would be discontinued. On August 31, 2024, Southern California Edison (SCE) gave a similar
notice. Power was de-energized, and an evacuation notice was put into effect. On September
2, 2024, Edison also discontinued service to 105 Seaview homes for varying lengths of time.
There is currently no evacuation warning for Seaview. As of writing this report, gas services to
additional homes in the Portuguese Bend Beach Club community have been discontinued
until SoCal Gas determines it is safe to resume service.
This evening, staff will provide an update on recent events in the City of Rolling Hills and how
the City, in partnership with the Rolling Hills Community Association and local partners, is
working proactively to stay vigilant, informed, and prepared. Our shared commitment to
keeping the community safe remains our top priority.
DISCUSSION:
The City of Rolling Hills is directly above the RPV communities impacted by gas and electric
shutoffs. What has transpired in RPV has alerted our community and local partners. It is
important to note that some incidents have occurred in our community that were surprising and
unexpected. As a result, a proactive approach on utility infrastructure has been taken.
Cal Water
There have been two significant water line breaks on Cinchring Road, both of which were
promptly addressed by Cal Water. After the first break, City staff and RHCA were able to
resolve the issue the same day. Cal Water representatives then met with both agencies to
discuss the next steps and reaffirm their commitment to staying proactive and vigilant.
53
Additionally, Cal Water hired a geologist to closely monitor these areas and ensure their
infrastructure meets community needs.
A separate rupture was found on Quail Ridge Road South, caused by a tree root, and repairs
were made with minimal disruption.
Southern California Gas
SoCal Gas began daily monitoring of its natural gas lines in this area, including the Flying
Triangle. RHCA and City staff joined SoCal Gas representatives on a tour to ensure that key
areas of concern were being addressed. Their monitoring efforts have included both drive-
throughs and walk-throughs. SoCal Gas has also hired a geologist to gather data and ensure
the integrity of their infrastructure. Recently, they informed RHCA and the City of their plans to
install isolation valves, which will allow them to safely section off the gas for repairs with
minimal service disruptions, if necessary. As they continue monitoring, they are keeping City
staff and RHCA updated with any developments.
Southern California Edison
SCE is also proactively inspecting its infrastructure. Residents may have received notices
informing them that drones will inspect their power lines. In addition, helicopter activity
throughout Rolling Hills has increased to ensure sound infrastructure. SCE aims to identify
any damaged or hazardous poles that may need repair. This work is also in conjunction with
SCE's wildfire prevention and mitigation program.
Los Angeles County Fire Department
The RHCA and City staff have held ongoing meetings and walk-throughs with LA County Fire
Acting Assistant Fire Chief Brian Kane and Community Services Liaison Rosemary Viveros.
These meetings, which include frequent monitoring of the Flying Triangle and recently
affected areas by Station 52, are aimed at ensuring community safety.
Of particular note, we discussed recent developments at Station 56. The LA County Fire
Department’s maintenance team inspected the reported damage to the firehouse garage door
frame at Station 56. The necessary repairs were addressed, and Chief Kane assured the City
there would be no interruptions to their daily operations.
Los Angeles County Sheriff's Department
Similarly, City staff informed LASD Captain Kimberly Guerrero of new developments within
Rolling Hills.
Los Angeles Public Works – Flood Control District
The City Council Storm Drain Ad Hoc Committee, comprised of Mayor Leah Mirsch and Mayor
Pro Tem Jeff Pieper, recently met with executives from the LA County Flood Control District to
discuss the feasibility of capturing stormwater from the Flying Triangle. The meeting was
productive as LA County provided insight into how a project of this magnitude can be
approached, such as meeting with additional state and federal agencies. An additional
meeting is being scheduled for an on-site visit/tour of the Flying Triangle.
Rolling Hills Community Association
The Rolling Hills Community Association is conducting GPS monitoring to assess movement
54
on Cinchring Road, Quailridge Road South, and the Flying Triangle. Ten monitoring points
have been established, and the collected data will be shared with homeowners and other
stakeholders once it becomes available.
Additionally, the City’s Storm Drain Ad Hoc Committee has met with the RHCA’s Ad Hoc
Committee, which includes President Fred Lorig and Director Anne Smith, to address related
issues.
The City of Rolling Hills is actively collaborating with its utility partners, public safety officials,
and the Rolling Hills Community Association to ensure the safety of its community.
Communication
City staff understands the importance of keeping the community informed about developments
within the City of Rolling Hills and neighboring areas. To achieve this, staff will continue to use
the Blue Newsletter and enhance the City website for information dissemination. Additionally,
the RHCA has offered to use Dwelling Live for further information sharing and messaging.
PUBLIC SAFETY AND EMERGENCY PREPAREDNESS
City staff and RHCA recognize that emergency preparedness is a collective effort, not just an
individual concern. Below are a few helpful tips on getting started now:
Prepared Peninsula Expo
On Sunday, October 27, 2024, from 10 am to 1 pm, the peninsula cities are hosting a free
event at the Palos Verdes Farmers Market at the Peninsula High School on how to be disaster
ready. There will be demonstrations, instructions on building your own emergency bag,
emergency preparedness tips for your family and pets, School District preparedness plans,
trick or treating for the youth (wear costumes!) and free market food vouchers. This family fun
event will be held at 27118 Silver Spur Road, Rolling Hills Estates.
We are partners in keeping our community safe. If you see something, say something. In an
emergency, call 911.
So Cal Gas - Look, Listen And Smell
Look – If you see a damaged connection to a natural gas appliance, dirt/water blowing
into the air, a dry patch of grass, fire, or an explosion near a pipeline.
Listen – If you hear unusual sounds like hissing or whistling.
Smell – If you smell the distinctive odor of natural gas*.
*Please note that odors do fade so it’s important to not solely reply on just your nose.
Report leaks to SoCal Gas at 1.800.427.2200
55
SoCal Edison: Look Up, Look Out, And Live
When doing yard work or outdoor chores, remember to look up and look out for power lines.
Any contact with a power line can seriously hurt you, or even kill you. Be extra careful with
ladders, tree trimming equipment, fruit-harvesting poles, pool skimmers, or any tool that you
use above your head.
Whether overhead or on the ground, consider all power lines energized and dangerous.
Downed Lines? Stay 100 Ft. away and call 911
Report Water Leaks to Cal Water
Cal Water has seen an increase in pipe leaks with customer private water lines and other
utility lines. Please report water leaks to 310.257.1400.
Alert Southbay
Please make sure you are signed up for Alerts by texting “alertrh” to 888-777 or registering at
AlertSouthBay.com
Know Your Zone
The Know Your Zone maps will be utilized by local public safety agencies (sheriff and fire
departments), as well as your Peninsula cities, to prepare you in the event of an evacuation. In
urgent situations, when an evacuation need arises, residents and visitors will be provided with
timely critical information for impacted zones. Knowing your zone is critical to the evacuation
process. If there is a wildfire or emergency situation, navigating the Know Your Zone map can
help determine your next steps in emergency incidents affecting where you live, work, and
play. It’s also essential to sign-up for important emergency notifications through the Alert
Southbay system. To find your zone, go to PVPReady.gov
All Rolling Hills Zones begin with the letters ROL
CONCLUSION
Based on the information provided, City staff welcomes feedback from the City Council on
increasing communication or collaboration with local partners.
FISCAL IMPACT:
Not applicable
56
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
57
Agenda Item No.: 15.C
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:KARINA BAÑALES, CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION AND POSSIBLE ACTION TO SEND A LETTER TO
CALIFORNIA WATER SERVICE AND AUTHORIZE THE CITY
MANAGER TO SIGN ON BEHALF OF THE CITY
DATE:September 09, 2024
BACKGROUND:
In late July, there was a water main break on Cinchring Road, in the City of Rolling Hills,
followed by a second one a few weeks later. Cal Water promptly responded and made repairs
using TRFLEX material, which provides flexibility. Following these incidents, the Rolling Hills
Community Association (RHCA) and City staff met with Cal Water to discuss the situation and
plan the next steps. During the meeting, both RHCA and City staff inquired about the feasibility
of transitioning to above-ground utility lines.
After the second water main break, RHCA sent a letter to Cal Water requesting the installation
of above-ground utility lines. This request was similar to past requests, as the Flying Triangle
area already has above-ground utilities.
This evening, staff is seeking the City Council's approval to send a letter to Cal Water urging
them to consider RHCA's request. Additionally, staff requests the City Council consider
authorizing the City Manager to sign the letter on behalf of the City (Attachment A).
DISCUSSION:
The City's letter underscores the City’s support for RHCA’s efforts to maintain and improve
RHCA’s infrastructure, with a priority on ensuring uninterrupted water service to the
community. Since RHCA is responsible for maintaining Cinchring Road, the City remains
committed to supporting them to ensure the stability and longevity of RHCA’s infrastructure.
This collaboration demonstrates a shared commitment to addressing the community's needs.
FISCAL IMPACT:
None.
58
RECOMMENDATION:
Provide direction to staff.
ATTACHMENTS:
Attachment A - CC_COR_240909_CalWater_AboveGround_Request_D.pdf
59
City of Rolling Hills INCORPORATED JANUARY 24, 1957
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
September 5, 2024
Ralph Felix, District Manager
California Water Service
2632 West 237th Street
Torrance, CA 90505
RE: Rolling Hills Community Association’s Request for Cal Water to Above Ground its Utility
on Cinchring Road.
Dear Mr. Felix,
Over the past few months, Cal Water, the Rolling Hills Community Association (RHCA), and City
staff have worked diligently to address the main water leaks in our community. This partnership
has ensured that repairs were made promptly and smoothly, minimizi ng impacts on residents.
As stated in RHCA’s letter, the City appreciates Cal Water's efforts in performing these repairs.
Recently, RHCA submitted a request to Cal Water to relocate its water main above ground on
Cinchring Road. As the RHCA is responsible for maintaining and repairing the streets within the
City, Cal Water’s infrastructure, located directly below, plays a critical role in providing water
service to Rolling Hills residents.
Given the recent water main breaks on Cinchring Road, the City is concerned about the
potential for service interruptions or outages. To safeguard water service and ensure the
stability and longevity of RHCA’s infrastructure, the City of Rolling Hills requ ests that Cal Water
consider placing its infrastructure above ground.
This collaboration reflects a shared commitment to meeting the needs of the community and
ensuring long-term infrastructure stability.
Sincerely,
Karina Bañales
City Manager
60
Agenda Item No.: 16.A
Mtg. Date: 09/09/2024
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1)
THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT
DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF
THE CITY IN THE LITIGATION. (1 CASE)
a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA
WATER COMPANY, ET AL. CASE NO.: 24STCV20953
DATE:September 09, 2024
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
61