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CL_AGN_250113_CC_AgendaPacket_F_A
1.CALL TO ORDER 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS 5.APPROVE ORDER OF THE AGENDA This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder. 6.BLUE FOLDER ITEMS (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. 6.A.FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL MEETING RECOMMENDATION: Approved 7.PUBLIC COMMENT ON NON-AGENDA ITEMS This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 8.CONSENT CALENDAR Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 AGENDA Regular City Council Meeting CITY COUNCIL Monday, January 13, 2025 CITY OF ROLLING HILLS 7:00 PM The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the agenda and the live-streamed video can be found here: https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published. Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1384 Next Ordinance No. 386 CL_AGN_250113_CC_Item14B.pdf 1 Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion. 8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 13, 2025 RECOMMENDATION: Approve. 8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA RECOMMENDATION: Approve. 8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: DECEMBER 10, 2024 REGULAR MEETING RECOMMENDATION: Approve as presented. 8.D.PAYMENT OF BILLS RECOMMENDATION: Approve as presented. 8.E.REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR NOVEMBER 2024 RECOMMENDATION: Receive and file. 8.F.APPROVE REPUBLIC SERVICES' 2025 CLEAN-UP AND COMMUNAL BIN SCHEDULE RECOMMENDATION: Approve as presented. 8.G.APPROVE ANNUAL VENDOR LIST FOR CALENDAR YEAR 2025 RECOMMENDATION: Approve as presented. 8.H.ADOPT RESOLUTION NO. 1383 DESIGNATING THE PERSONS CHARGED WITH PERFORMING THE DUTIES OF THE BUILDING OFFICIAL, CITY ENGINEER AND TRAFFIC ENGINEER PURSUANT TO THE PROVISIONS OF THE ROLLING HILLS MUNICIPAL CODE AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT RECOMMENDATION: Approve as presented. CL_AGN_250113_CC_AffidavitofPosting.pdf CL_MIN_241210_CC_F.pdf CL_AGN_250113_PaymentOfBills_241218.pdf CL_AGN_250113_PaymentOfBills.pdf VC_REP_241220_November_TonnageReport.pdf VC_REP_241220_November_C&D_Report.pdf VC_REP_241220_November_CallLog_Redacted.pdf VC_REP_241220_November_RedTags.pdf VC_REP_241227_November_ComplaintsList2024.pdf VC_REP_241227_NovemberRedTagList2024.pdf VC_REP_250113_Republic_CommunalBinEvent_Locations.pdf VC_REP_250113_Republic_ServiceGuide_2025_proof.pdf VC_250113_PreferredVendorList.pdf Attachment A - ResolutionNo1383_BuildingOfficial_F.pdf Attachment B - ResolutionNo1383_BuildingOfficial_RedLine1031_D.pdf 2 9.EXCLUDED CONSENT CALENDAR ITEMS 10.COMMISSION ITEMS 11.PUBLIC HEARINGS 12.OLD BUSINESS 13.NEW BUSINESS 13.A.PROPOSED FISCAL YEAR 2025/26 BUDGET CALENDAR RECOMMENDATION: Review and approve the proposed budget calendar for the development of the fiscal year 2025/26 budget. 13.B.APPROVE CITY COUNCIL MEETING DATES FOR CALENDAR YEAR 2025 RECOMMENDATION: Approve as presented. 14.MATTERS FROM THE CITY COUNCIL 14.A.CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2025 RECOMMENDATION: Staff recommends that the City Council consider the updated City Council committee assignments and approve the assignments as presented. 14.B.REQUEST FOR APPROVAL, PER COUNCIL DIRECTION, OF FUTURE FY24/25 POTENTIAL CONFERENCE RELATED EXPENDITURES (MAYOR PRO TEM DIERINGER) RECOMMENDATION: Review and provide direction to staff and Mayor Pro Tem Dieringer. 15.MATTERS FROM STAFF 15.A.RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS UPDATE RECOMMENDATION: Receive and file. 15.B.RECEIVE AND FILE A PRESENTATION ON THE USE OF DIESEL GENERATORS WITHIN CITY LIMITS AND BEST PRACTICES OR Attachment C - ResolutionNo1031-building official.pdf FN_BUD_FY25-26_BudgetCalendar_Proposed_F.pdf CL_AGN_250113_CC_2025_MeetingDates_Proposed.pdf CC_ASM_250113_CommitteeAssignments_D.pdf CL_AGN_250113_CC_Item14B_PublicComment01-08.pdf Attachment A - CL_AGN_241028_CC_15B_PublicSafetyUpdate.pdf Attachment B - CL_AGN_240909_CC_Item15B.pdf Attachment C - CL_AGN_240909_CC_Item15B_Letter_SCG_09-13-24.pdf Attachment D - CL_AGN_240914_CC_Item15B_SCG_ ResponseLetter.pdf Attachment E - CL_AGN_240926_CC_Item15B_Letter_SupevisorHahn.pdf Attachment F - CL_AGN_240926_CC_Item15B_CongressionalFEMA_Letter.pdf 3 RECOMMENDATIONS FROM OTHER JURISDICTIONS RECOMMENDATION: Receive and file. Provide direction to staff. 15.C.RECEIVE AND FILE A VERBAL UPDATE ON THE STATUS OF SUB- APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT PROGRAM TO ADDRESS ADDITIONAL FIRE FUEL ABATEMENT IN ROLLING HILLS' KLONDIKE CANYON RECOMMENDATION: Receive and file. 16.RECESS TO CLOSED SESSION 16.A.PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 (B)(1) TITLE: CITY MANAGER RECOMMENDATION: None. 16.B.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS RECOMMENDATION: None. 16.C.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS RECOMMENDATION: None. 17.RECONVENE TO OPEN SESSION 18.ADJOURNMENT In Memory of longtime resident, Dottie Lay. Next regular meeting: Monday, January 27 2025 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Attachment A - CL_AGN_250108_CC_NoiseLevels&Generators.pdf Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 4 Agenda Item No.: 6.A Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL MEETING DATE:January 13, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approved. ATTACHMENTS: CL_AGN_250113_CC_Item14B.pdf 5 BLUE FOLDER ITEM (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. CITY COUNCIL MEETING January 13, 2025 14B. REQUEST FOR APPROVAL, PER COUNCIL DIRECTION, OF FUTURE FY24/25 POTENTIAL CONFERENCE RELATED EXPENDITURES (MAYOR PRO TEM DIERINGER) FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER CL_AGN_250113_CC_Item14B_PublicComment01-08.pdf 6 Agenda Item No.: 8.A Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 13, 2025 DATE:January 13, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: CL_AGN_250113_CC_AffidavitofPosting.pdf 7 Administrative Report 8.A., File # 2586 Meeting Date: 1/13/2025 To: MAYOR & CITY COUNCIL From: Christian Horvath, City Clerk TITLE APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF JANUARY 13, 2025 EXECUTIVE SUMMARY STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) AFFIDAVIT OF POSTING In compliance with the Brown Act, the following materials have been posted at the locations below. Legislative Body City Council Posting Type Regular Meeting Agenda Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time JANUARY 13, 2025 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below. Christian Horvath, City Clerk Date: January 10 , 2025 8 Agenda Item No.: 8.B Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA DATE:January 13, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: 9 Agenda Item No.: 8.C Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: DECEMBER 10, 2024 REGULAR MEETING DATE:January 13, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_MIN_241210_CC_F.pdf 10 MINUTES – CITY COUNCIL MEETING Tuesday, December 10, 2024 Page 1 Minutes Rolling Hills City Council Tuesday, December 10, 2024 Regular Meeting 7:00 p.m. 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pieper presiding. 2. ROLL CALL Councilmembers Present: Mirsch, Wilson, Dieringer, Mayor Pieper Councilmembers Absent: Black Staff Present: Karina Bañales, City Manager Christian Horvath, City Clerk / Executive Assistant to the City Manager Samantha Crew, Management Analyst Pat Donegan, City Attorney 3. PLEDGE OF ALLEGIANCE – Councilmember Wilson 4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS 4.A. RECEIVE AND FILE A PRESENTATION FROM CALIFORNIA WATER SERVICE REGARDING A NEW WILDFIRE HARDENING RELIABILITY PROJECT ALONG APPALOOSA LANE AND UPPER BLACKWATER CANYON ROAD AND VERBAL UPDATE ON THE NEW ABOVE- GROUND MAINS ON CINCHRING ROAD AND QUAILRIDGE ROAD SOUTH Presentation by Cal Water Services Renzo Ayala and Brianda Nunez Public Comment: Mitzi Nakamura, Alfred Visco Motion by Councilmember Wilson, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Dieringer, Mayor Pieper NOES: None ABSENT: Black 4.B. RECEIVE AND FILE A PRESENTATION OVERVIEW FROM THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES) REGARDING FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND CAL OES HAZARD MITIGATION ASSISTANCE PROGRAM Presentation by Robyn Fennig, CFM, CalOES Assistant Director for Hazard Mitigation Motion by Councilmember Wilson, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Dieringer, Mayor Pieper NOES: None ABSENT: Black 11 MINUTES – CITY COUNCIL MEETING Tuesday, December 10, 2024 Page 2 5. APPROVE ORDER OF THE AGENDA Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Wilson to approve the order of the agenda. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Dieringer, Mayor Pieper NOES: None ABSENT: Black 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) Motion by Councilmember Wilson, seconded by Mayor Pro Tem Dieringer to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Dieringer, Mayor Pieper NOES: None ABSENT: Black 7. PUBLIC COMMENT ON NON-AGENDA ITEMS Public Comment: Alfred Visco, Ken Bringas, James Wald 8. CONSENT CALENDAR 8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF DECEMBER 10, 2024 8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA 8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: NOVEMBER 25, 2024 REGULAR MEETING 8.D. PAYMENT OF BILLS 8.E. APPROVE APPOINTMENTS TO THE PLANNING & TRAFFIC COMMISSIONS FOR THE TERM BEGINNING JANUARY 2, 2025 AND EXPIRING JANUARY 1, 2029 Motion by Councilmember Wilson, seconded by Mayor Pro Tem Dieringer to approve the Consent Calendar with amendments as made to the minutes. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Dieringer, Mayor Pieper NOES: None ABSENT: Black 9. EXCLUDED CONSENT CALENDAR ITEMS – NONE 10. COMMISSION ITEMS – NONE 11. PUBLIC HEARINGS 12 MINUTES – CITY COUNCIL MEETING Tuesday, December 10, 2024 Page 3 11.A. A PUBLIC HEARING REGARDING A NUISANCE ABATEMENT AT 20 PORTUGUESE BEND ROAD (LOT 58-A-RH), AND CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DECLARING THE CONDITION OF THE PROPERTY TO BE A PUBLIC NUISANCE AND ORDERING THE ABATEMENT THEREOF City Clerk / Executive Assistant to the City Manager Horvath and City Attorney Donegan advised the City Council that the nuisance had been abated and that no formal action would be required. Seeing no public comment, Mayor Pieper moved to Old Business without objection. 12. OLD BUSINESS 12.A. DISCUSS POTENTIAL APPROVAL OF A 25% LOCAL MATCH REQUIREMENT AMOUNT (APPROXIMATELY $405,250) FOR THE 2023 SUBMITTED APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT PROGRAM TO ADDRESS ADDITIONAL FIRE FUEL ABATEMENT IN ROLLING HILLS' KLONDIKE CANYON Presentation by City Clerk / Executive Assistant to the City Manager Horvath Public Comment: Alfred Visco, James Wald, Robyn Fennig Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Mirsch to table the item and continue exploring potential impacts of delaying approval with CalOES; bring back an update on the status of the sub- application on or before the last meeting in February. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Dieringer, Mayor Pieper NOES: None ABSENT: Black 13. NEW BUSINESS 13.A. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH AMPIRICAL SERVICES INC. TO PROVIDE ENGINEERING SERVICES FOR THE 20B PORTION OF THE EASTFIELD DRIVE FIRE PREVENTION POWER LINE UNDERGROUNDING PROJECT IN AN AMOUNT NOT TO EXCEED $117,899 FUNDED BY FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION PROGRAM #DR4382-177-7R-CA, AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Presentation by City Clerk / Executive Assistant to the City Manager Horvath Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Mirsch to approve as presented. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Dieringer, Mayor Pieper NOES: None ABSENT: Black 14. MATTERS FROM THE CITY COUNCIL Mayor Pro Tem Dieringer requested moving her approved $75 expense for the Cal Cities holiday party to cover their January event instead. She also requested having an item added to the January 13, 2025 agenda regarding approvals of additional event expenses. 13 MINUTES – CITY COUNCIL MEETING Tuesday, December 10, 2024 Page 4 Councilmember Wilson inquired about his previous request to agendize a discussion on generators being used in the City. Councilmember Mirsch asked staff if there was anything pressing that would require an additional December City Council meeting . 15. MATTERS FROM STAFF 15.A. RECEIVE AND FILE A VERBAL UPDATE ON THE OUTDOOR EMERGENCY SIREN PROJECT AND CITYWIDE TESTING Presentation by Management Analyst Crew City Clerk / Executive Assistant to the City Manager Horvath Motion by Councilmember Wilson, seconded by Councilmember Mirsch authorizing staff to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Dieringer, Mayor Pieper NOES: None ABSENT: Black 16. RECESS TO CLOSED SESSION – 9:12 P.M. 16.A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 (B)(1) TITLE: CITY MANAGER 16.B. EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.: 24STCV20953 16.C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (2 CASES) CPUC COMPLAINTS AGAINST SOTHERN CALIFORNIA EDISON AND SOCAL GAS 17. RECONVENE TO OPEN SESSION – 10:10 P.M. 18. ADJOURNMENT : 10:10 P.M. The meeting was adjourned at 10:10 p.m. on December 10, 2024. The next regular meeting of the City Council is scheduled to be held on Monday, January 13, 2024 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk 14 MINUTES – CITY COUNCIL MEETING Tuesday, December 10, 2024 Page 5 Approved, ____________________________________ Jeff Pieper, Mayor 15 Agenda Item No.: 8.D Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:PAYMENT OF BILLS DATE:January 13, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_AGN_250113_PaymentOfBills_241218.pdf CL_AGN_250113_PaymentOfBills.pdf 16 17 18 19 20 Agenda Item No.: 8.E Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR NOVEMBER 2024 DATE:January 13, 2025 BACKGROUND: As requested, Republic Services has provided the following clarifications to their reports: Non-franchise means any business not covered under the City’s Franchise Agreement with Republic Services – for instance, temporary bins or roll offs for construction or cleanups or permanent dumpsters for horse properties. The Commercial Recycling is hauled to various transfer facilities. Those facilities separate and recover(recycle) a portion of that material. They provide Republic recovery rates each month that is in turn used for the cities Republic serves. The Greenwaste on the Non-Franchise report can show up and change for various reasons from month to month. Aspects like changes to the customers service type, load contamination and data entry errors can contribute to this. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: VC_REP_241220_November_TonnageReport.pdf VC_REP_241220_November_C&D_Report.pdf VC_REP_241220_November_CallLog_Redacted.pdf VC_REP_241220_November_RedTags.pdf VC_REP_241227_November_ComplaintsList2024.pdf 21 VC_REP_241227_NovemberRedTagList2024.pdf 22 Year 2024 City Franchise Y/NY Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 79.86 79.86 - 100.00% Trash 247.10 - 247.10 0.00% 1 Total 326.96 79.86 247.10 24.43% 2 Greenwaste 51.72 51.72 - 100.00% Trash 198.13 - 198.13 0.00% 2 Total 249.85 51.72 198.13 20.70% 3 Greenwaste 53.42 53.42 - 100.00% Trash 199.60 - 199.60 0.00% 3 Total 253.02 53.42 199.60 21.11% 4 Greenwaste 116.50 116.50 - 100.00% Trash 183.05 - 183.05 0.00% Trash - Free Residential Roll Off Bin 3.76 - 3.76 0.00% 4 Total 303.31 116.50 186.81 38.41% 5 Greenwaste 101.62 101.62 - 100.00% Trash 180.98 - 180.98 0.00% 5 Total 282.60 101.62 180.98 35.96% 6 Greenwaste 83.11 83.11 - 100.00% Greenwaste - Free Residential Roll Off Bin 2.30 2.30 - 100.00% Trash 195.05 - 195.05 0.00% Trash - Free Residential Roll Off Bin 1.10 - 1.10 0.00% 6 Total 281.56 85.41 196.15 30.33% 7 Greenwaste 67.20 67.20 - 100.00% Greenwaste - Free Residential Roll Off Bin 5.32 5.32 - 100.00% Trash 238.54 - 238.54 0.00% 7 Total 311.06 72.52 238.54 23.31% 8 Greenwaste 75.89 75.89 - 100.00% Trash 222.41 - 222.41 0.00% Trash - Free Residential Roll Off Bin 1.62 - 37.45 0.00% 8 Total 299.92 75.89 259.86 25.30% 9 Greenwaste 102.52 102.52 - 100.00% Recycle 0.79 0.16 0.63 20.35% Trash 200.89 - 200.89 0.00% 9 Total 304.20 102.68 201.52 33.75% 10 Greenwaste 153.96 153.96 - 100.00% Trash 236.83 - 236.83 0.00% Trash - Free Residential Roll Off Bin 3.96 - 3.96 0.00% 10 Total 394.75 153.96 240.79 39.00% 11 Greenwaste 117.09 117.09 - 100.00% Trash 211.53 - 211.53 0.00% Trash - Free Residential Roll Off Bin 2.04 - 2.04 0.00% 11 Total 330.66 117.09 213.57 35.41% Grand Total 3,337.89 1,010.67 2,363.05 30.28% CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE 2024 Page 1 of 2 23 Year 2024 City Franchise Y/NN Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 C&D 4.27 3.43 0.84 80.24% Greenwaste 19.61 19.61 - 100.00% Organics 0.16 0.10 0.06 61.71% Recycle 0.27 0.04 0.23 15.00% Trash 59.97 - 59.97 0.00% 1 Total 84.29 23.18 61.11 27.50% 2 C&D 11.29 9.05 2.25 80.10% Greenwaste 16.94 16.94 - 100.00% Recycle 0.29 0.11 0.18 37.67% Trash 57.05 - 57.05 0.00% 2 Total 85.57 26.09 59.47 30.50% 3 Greenwaste 6.42 6.42 - 100.00% Recycle 0.22 0.08 0.13 38.48% Trash 35.05 - 35.05 0.00% 3 Total 41.69 6.50 35.19 15.60% 4 Greenwaste 11.07 11.07 - 100.00% Recycle 0.27 0.11 0.16 40.00% Trash 46.40 - 46.40 0.00% 4 Total 57.74 11.18 46.56 19.36% 5 C&D 11.15 8.95 2.20 80.24% Organics 0.17 0.12 0.05 70.73% Recycle 0.27 0.09 0.19 31.77% Trash 70.08 - 70.08 0.00% 5 Total 81.68 9.16 72.52 11.21% 6 Greenwaste 11.95 11.95 - 100.00% Organics 0.16 0.12 0.04 73.76% Recycle 0.21 0.07 0.13 36.18% Trash 45.24 - 45.24 0.00% 6 Total 57.56 12.14 45.42 21.09% 7 Greenwaste 8.71 8.71 - 100.00% Organics 0.14 0.10 0.04 70.71% Recycle 0.24 0.07 0.16 30.41% Trash 52.51 - 52.51 0.00% 7 Total 61.59 8.88 52.71 14.42% 8 Greenwaste 0.09 0.09 - 100.00% Organics 0.06 0.05 0.02 71.55% Recycle 0.56 0.18 0.38 32.62% Trash 48.53 - 48.53 0.00% 8 Total 49.25 0.32 48.93 0.65% 9 Greenwaste 1.72 1.72 - 100.00% Organics 0.05 0.04 0.01 80.17% Recycle 0.60 0.44 0.16 73.16% Trash 17.24 - 17.24 0.00% 9 Total 19.61 2.20 17.41 11.19% 10 Organics 0.09 0.07 0.02 75.32% Recycle 0.27 0.04 0.23 15.00% Trash 47.75 - 47.75 0.00% 10 Total 48.12 0.11 48.01 0.23% 11 C&D 6.59 4.28 2.31 65.00% Greenwaste 1.98 1.98 - 100.00% Organics 0.03 0.01 0.02 40.04% Recycle 0.21 0.04 0.17 17.48% Trash 33.74 - 33.74 0.00% 11 Total 42.55 6.31 36.23 14.84% Grand Total 629.64 106.07 523.57 16.85% CITY OF ROLLING HILLS NON-FRANCHISE 2024 Page 2 of 2 24 Republic Services City of Rolling Hills C&D Report Reporting Period November-24 Disposal Site Material Loads Taken Tons Collected I - Falcon TS C&D 1 6.59 Summary Row Labels Sum of Tons Collected C&D 6.59 Grand Total 6.59 Page 1 of 1 25 Republic Services Call Log Report City:Rolling Hills Year 2024 Month/Quarter 11 Summary of Calls by Type Final Call Final Call Type Sub-Type Total 2.Complaint Escalation 3 Complaint 1 2.Complaint Total 4 3.Missed Pick Up Missed Trash - Residential 3 Missed Yard Waste - Residential 4 Missed Bulk Service 1 Missed Recycle - Residential 1 3.Missed Pick Up Total 9 Grand Total 13 Pg 1 of 4 26 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 2.Complaint Complaint 20241101-204243944 11/1/2024 10:30 AM (blank) Manuel Alfredo Hernandez Gordon Inman called to report an issue. cxupset no pu claims its like the 11th time in the year and wouldlike for a sup to give a call and give him info on what the issue is . (blank)RESI 9020003170 1 CURRENT RESIDENT 11 CABALLEROS RD ROLLING HILLS CA 2.Complaint Escalation 20241101-204270050 11/1/2024 1:58 PM 11/5/2024 9:05 AM Nereyda Perez Rodriguez JOHN KIRK We missed John's bulk item on 10/28. A MPU has been scheduled. John says he wants to make sure the driver knows it is narrow road he lives on. Can we please get this item recovered. Thank you. 11/05 Per OPs site visit was needed. OPs in contact with CX. 905AM MST DM RESI 9020205367 1 MELINDA KIRK 2860 PALOS VERDES DR N ROLLING HILLS CA 2.Complaint Escalation 20241105-204400260 11/5/2024 8:48 AM 11/5/2024 2:48 PM Tiana Charles Duk Cho called to report an issue. yw was notrecovered please service asap. cx states her yw is in a per sonal black container. on route for 11/6 RR RESI 9020003212 1 RESIDENT 25 PORTUGUESE BEND RD ROLLING HILLS CA (000) 000-0000 2.Complaint Escalation 20241111-204742668 11/11/2024 11:35 AM 11/18/2024 12:44 PM BRITTNEY LARUE Gordon Inman called to report an issue. Requesting a site survey as customer says he gets missed every other pick up, please contact customer with results . Supervisor has followed with the driver to ensure that customer is serviced. Thank you RESI 9020003170 1 CURRENT RESIDENT 11 CABALLEROS RD ROLLING HILLS CA 3.Missed Pick Up Missed Bulk Service 20241101-204269711 11/1/2024 1:56 PM 11/5/2024 11:34 PM Nereyda Perez Rodriguez (blank)(blank)RESI 9020205367 1 MELINDA KIRK 2860 PALOS VERDES DR N ROLLING HILLS CA Pg 2 of 4 27 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Recycle - Residential 20241119-205271013 11/19/2024 4:59 PM 11/29/2024 11:17 PM Tiana Woods (blank)(blank)RESI 9020003503 1 CURRENT RESIDENT 77 CREST RD E ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20241115-205053865 11/15/2024 10:50 AM 11/27/2024 11:20 PM Kayla Oglesby (blank)(blank)RESI 9020002996 1 LINDA GIGLIANO 1 MIDDLERIDGE LN S ROLLING HILLS CA 3.Missed Pick Up Missed Trash - Residential 20241119-205270978 11/19/2024 4:58 PM 11/29/2024 11:17 PM Tiana Woods (blank)(blank)RESI 9020003503 1 CURRENT RESIDENT 77 CREST RD E ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Trash - Residential 20241122-205490357 11/22/2024 2:20 PM 11/29/2024 11:17 PM Teodoro Tomas Alvarez (blank)(blank)RESI 9020003034 1 CURRENT RESIDENT 2 BOWIE RD ROLLING HILLS CA 3.Missed Pick Up Missed Yard Waste - Residential 20241101-204272692 11/1/2024 2:26 PM 11/5/2024 11:34 PM Roman Ramses Perez Lopez (blank)(blank)RESI 9020003212 1 RESIDENT 25 PORTUGUESE BEND RD ROLLING HILLS CA (000) 000-0000 Pg 3 of 4 28 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Yard Waste - Residential 20241108-204644929 11/8/2024 9:51 AM 11/27/2024 11:19 PM Erubiel Garcia Ortiz (blank)(blank)RESI 9020003212 1 RESIDENT 25 PORTUGUESE BEND RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20241113-204931372 11/13/2024 2:42 PM 11/27/2024 11:20 PM BOBBIE GONZALES (blank)(blank)RESI 9020002994 1 RESIDENT 22 MIDDLERIDGE LN N ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20241119-205271036 11/19/2024 4:59 PM 11/29/2024 11:17 PM Tiana Woods (blank)(blank)RESI 9020003503 1 CURRENT RESIDENT 77 CREST RD E ROLLING HILLS CA (000) 000-0000 Pg 4 of 4 29 Rolling Hills Red Tags – November 2024 Date Address Code Issue COMM 1-Nov 69 EASTFIELD 4 CONTAINER PLACEMENT NO 7-Nov 7 WILLIAMSBURG 1 CONTAINER PLACEMENT NO 8-Nov 18 BOWIE RD 4 CONTAINER PLACEMENT NO 8-Nov 34 EASTFIELD 7 CONTAMINATION IN RECYCLE NO 8-Nov 4 RUNNING BRAND RD 4 CONTAINER PLACEMENT NO 11-Nov 19 PORTUGUESE BEND RD 7 CONTAMINATION IN RECYCLE NO 12-Nov 18 BUGGY WHIP DR 4 CONTAINER PLACEMENT NO 15-Nov 2 ROUNDUP 7 CONTAMINATION IN RECYCLE NO 20-Nov 3 BUCKBOARD LN 7 CONTAMINATION IN RECYCLE NO 24-Nov 3 BUCKBOARD LN 7 CONTAMINATION IN RECYCLE NO 18-Nov 77 CREST ROAD E 2 CONTAINER PLACEMENT NO 18-Nov 2 PINETREE LANE 7 CONTAMINATED RECYCLE NO 18-Nov 40 PORTUGESE BEND RD 9 TOXIC/ HAZARDOUS WASTE NO 20-Nov 11 BUGGYWHIP DR 6,7 REFUSE ON TOP OF LID, TRASH IN RECYCLE NO 22-Nov 44 EASTFIELD DR 7 CONTAMINATED RECYCLE NO 25-Nov 12 UPPER BLACKWATER CYN RD 7 CONTAMINATED RECYCLE NO 29-Nov 11 BUGGYWHIP DR 6 REFUSE ON TOP NO 30 City of Rolling Hills - Republic Services Complaint List November 2024 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse Resolved 11/4/2024 Missed Trash Pickup For a Week 7 Middleridge Lane N. Tanasha Malone Tanasha Malone 11/4/2024 Missed Trash Pickup 34 Crest Rd. E. Tanasha Malone Tanasha Malone 11/5/2024 Missed Trash Pickup 7 Middleridge Lane N. Tanasha Malone Tanasha Malone 11/5/2024 Missed Bulk Item Pickup 2954 Palos Verdes Dr. N. Tanasha Malone Tanasha Malone 11/6/2024 Missed Greenwaste Pickup 8 QuailridgeRd. N.Tanasha Malone Tanasha Malone 11/7/2024 Missed Trash Pickup For Several Days 4 Runningbrand Tanasha Malone Tanasha Malone 11/12/2024 10:18AM Missed Bulk Item Pickup 2954 Palos Verdes Dr. N. Tanasha Malone Tanasha Malone 11/15/2024 12:33PM Missed Greenwaste Pickup 12 Cinchring Tanasha Malone Tanasha Malone 11/18/2024 7:39AM Missed Greenwaste Pickup for Over a week 36 Portuguese Bend Rd. Tanasha Malone Tanasha Malone 11/18/2024 12:39PM Missed Trash Pickup For Over a Week 44 Chuckwagon Rd. Tanasha Malone Tanasha Malone 11/19/2024 11:21AM Missed Trash Pickup 3 El Concho Lane Tanasha Malone Tanasha Malone 11/19/2024 3:57PM Missed Greenwaste Pickup For Over a Week 25 Chuckwagon Rd. Tanasha Malone Tanasha Malone 11/20/2024 1:35PM Missed Greenwaste Pickup For Over a Week 25 Chuckwagon Rd. Tanasha Malone Tanasha Malone 11/22/2024 1:29PM Missed Trash Pickup For Over a Week 7 Southfield Dr. Tanasha Malone Tanasha Malone 11/25/2024 7:49AM Missed Greenwaste All Week 14 Southfield Dr. Tanasha Malone Tanasha Malone 11/26/2024 3:18PM Missed Greenwaste Pickup 70 Portuguese Bend Rd. Tanasha Malone Tanasha Malone 31 City of Rolling Hills- Republic Services November 2024 Red Tag List Republic Services - Red Tag List Date of Issue Time Issue Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse Resolved 11/5/2024 Red Tag: Unable to Service Due to Blocked Access Way Resident Tanasha Malone Tanasha Malone 11/5/2024 yes 11/7/2024 Red Tag: Unable to Service Due to Construction Materials in Trash Resident Tanasha Malone Tanasha Malone 11/7/2024 yes 11/29/2024 Red Tag: Unable to Service Due to Construction Materials in Trash Resident Tanasha Malone Tanasha Malone 11/29/2024 yes 32 Agenda Item No.: 8.F Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE REPUBLIC SERVICES' 2025 CLEAN-UP AND COMMUNAL BIN SCHEDULE DATE:January 13, 2025 BACKGROUND: Republic Services' annual clean-up and communal bin events were coordinated with the Rolling Hills Community Association. DISCUSSION: The 2025 events are scheduled as follows: Communal Bin Events January 18-25 August 2-9 Spring Green Waste – Wednesday, March 5th Bulky Items – Wednesday, March 12th Document Shredding & Electronic Waste Recycling – Saturday, March 22nd Fall Green Waste – Wednesday, October 8th Bulk Items – Wednesday, October 15th Document Shredding & Electronic Waste Recycling – Saturday, October 25th FISCAL IMPACT: The twice a year clean up and communal bin events are included in the franchise agreement between the City and Republic Services. RECOMMENDATION: 33 Approve as presented. ATTACHMENTS: VC_REP_250113_Republic_CommunalBinEvent_Locations.pdf VC_REP_250113_Republic_ServiceGuide_2025_proof.pdf 34 COMMUNAL GREEN WASTE BIN LOCATIONS JANUARY 18 - 25, 2025 The City will hold its 8h Communal Bin Event at the four locations below. The Communal Bin events are rotated throughout the community to encourage residents to remove excess vegetation and conduct fire abatement activities from their properties. Communal bin locations: 1. Middleridge Rd and Blackwater Canyon Trail 2. South East corner of Saddleback Rd and Portuguese Bend Rd. 3. Saddleback Rd. adjacent to Bent Springs Trail 4. Saddleback and Poppy Trail (two bins) Please follow these directions to participate in this free program: Place all green waste inside the bins. Do not leave any debris outside the bins. Piles need to be kept free of rocks and dirt. Do not dump non-green waste materials. Do not dump construction materials. REMINDER: Do not overfill or leave green waste on the ground adjacent to the bins if they are full. Republic will replace bins. 35 COMMUNAL GREEN WASTE BIN LOCATIONS AUGUST 2 - 9, 2025 The City will hold its 9h Communal Bin Event at the five locations below. The Communal Bin events are rotated throughout the community to encourage residents to remove excess vegetation and conduct fire abatement activities from their properties. Communal bin locations: 1. Crest Road East at or near 23 Crest Road East on the southwest side of the street. 2. Caballeros Road at the intersection of Crest Road E. on the east side of the street. 3. Eastfield at the corner of Open Brand Road (after the mail box of 79/81) after the Stop sign. 4. Chuckwagon Road next to Upper Willow Spring Trail. 5. Eastfield Drive right after the intersection of Chuckwagon Road across the street from 28 Eastfield on the west side of the street. Please follow these directions to participate in this free program: Place all green waste inside the bins. Do not leave any debris outside the bins. Piles need to be kept free of rocks and dirt. Do not dump non-green waste materials. Do not dump construction materials. REMINDER: Do not overfill or leave green waste on the ground adjacent to the bins if they are full. Republic will replace bins. 36 Household Hazardous Waste Disposal Household hazardous waste (HHW), such as lawn and garden chemicals, automotive fluids and paint, should not be disposed with your mixed waste or green waste. Safely dispose of HHW at the S.A.F.E. Center located at 1400 N. Gaffey Street, San Pedro. This center is open Saturdays and Sundays only, from 9 a.m. to 3 p.m. You can also drop off old electronics, as well as used sharps in a sealed container. For details, visit CleanLA.com. Sharps Disposal by Mail If you use sharps, such as needles, syringes or lancets, in your home, please do not throw them away with your mixed waste. Doing so can put haulers and workers at risk. Republic Services sells sharps disposal kits that include detailed instructions and a collection container, as well as prepaid postage to return the full kit. For details, visit Bit.ly/3RSMfmM or email Sharps@RepublicServices.com. Battery Recycling Household batteries ONLY (AA, AAA, C, D, 9-volt, button, etc.) are accepted outside City Hall during normal business hours. NO batteries from power tools or automobiles are accepted. Learn More RollingHills@RepublicServices.com ©2025 Republic Services, Inc. Rolling Hills 2025 Residential Services Guide 14905 S. San Pedro Street Gardena, CA 90248 RollingHills@RepublicServices.com 800.299.4898 888.742.5234 RepublicServices.com Gardena Division14905 S. San Pedro StreetGardena, CA 90248RepublicServices.comRollingHills@RepublicServices.com800.299.489837 On-Call Brush and Green Waste Collection Republic Services provides on-call brush and green waste collection. Each residence may request one roll-off dumpster of up to a 40-cubic yard capacity per calendar year at no additional cost. You will be responsible for loading the dumpster. If there is more brush or green waste than will fit inside the dumpster, Republic Services may charge you directly for collection service at the prescribed rate. Please email RollingHills@RepublicServices.com or call 800.299.4898 to request this service and verify that you have enough room for the roll-off dumpster. On-Call Bulk Item Collection Republic Services provides on-call bulk item collection on your regular service days. One bulk item per year will be collected free of charge. Additional items will be collected for a fee. Bulk items include electronic waste. Bulk items do not include car bodies, construction and demolition debris, or items requiring more than two persons to remove. To receive this service, you must email RollingHills@RepublicServices.com or call 800.299.4898 at least one day prior to collection to request this service. Horse Manure Collection If you have horses, please email Republic Services at RollingHills@RepublicServices.com or call 800.299.4898 to arrange for manure collection. There is a fee for this service. Unacceptable Items These items will not be collected as part of your regular collection service: • Construction Debris – This service is available for a fee. For information, email RollingHills@ RepublicServices.com. • Loose trash or green waste – All trash and green waste must be placed into a container or bundled. • Trash containers weighing more than 60 pounds • Paint, oil, car batteries and other household hazardous waste. • Unscheduled bulk items and bulk items too heavy for two workers to lift. In Rolling Hills, we provide “scooter service” for all residents. Our drivers go onto the property to empty waste containers by hand into a “scooter truck,” a small pickup truck with a special collection container in its bed. When full, the scooter truck returns to the large collection truck and offloads there. Household Waste Waste is collected in your container. Please bag trash. Green Waste Yard and landscaping waste, including grass clippings, leaves, tree and shrub trimmings, limbs, brush and similar items, are collected separately from household waste. Place green waste into a container or bundle it (no more than 4 feet long). Containers You must provide your own containers. These should be no larger than 32 gallons. No container or bundle should weigh more than 60 pounds. Designated Collection Location Place containers in a location on your property that is visible to our drivers. If you change the location of your containers, please notify our team by emailing RollingHills@RepublicServices.com or calling 800.299.4898. Schedule Collection is provided twice each week to all residents. To find out the days of collection for your street, please email RollingHills@RepublicServices.com or call 800.299.4898. Red Tags A red tag on containers or materials indicates that items were prepared incorrectly or oversized. Check the tag for information on how to correct the issue prior to your next collection day. Additional Services Special EventsServices Special Spring and Fall Cleanup Events These events are offered twice each year. Watch our newsletter and City announcements for updates. Green Waste Cleanup: March 5 & Oct. 8 Larger quantities of green waste will be collected near the roadside instead of at your typical designated collection location. Bundling makes for easier collection. Bundles should be no more than 4 feet long. No container, bag, or bundle should weigh more than 60 pounds. Please note that only bundled green waste will be accepted for collection. No loose green waste will be removed. Bulk Items: March 12 & Oct. 15 Bulk items, such as electronic waste, furniture, appliances, rolled rugs, tires and oversized yard waste, including tree trunks and large branches not larger than two feet in diameter and four feet in length, will be picked up from your designated collection location. Bulk items do not include car bodies, construction and demolition debris, or items requiring more than two persons to remove. Set items out the night before collection or by 6 a.m. on the collection day. Document Shredding and Electronic Waste Recycling: March 22 & Oct. 25 Drop off confidential documents for secure shredding and electronic waste, such as computers, televisions, smartphones and similar items, for recycling at City Hall. Community Green Waste Collection This summer and winter program seeks to reduce the amount of green waste that could become fuel for fires. Republic Services places 40-yard dumpsters around Rolling Hills for residents to dispose of grass clippings, tree branches, shrubbery, brush and scrap lumber (uncoated and untreated). The communal dumpsters will be available January 18-25 and August 2-9.38 Agenda Item No.: 8.G Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE ANNUAL VENDOR LIST FOR CALENDAR YEAR 2025 DATE:January 13, 2025 BACKGROUND: Section 3.04.060 of the City's Municipal Code regarding purchasing provides that the City purchases may be made from vendors without bidding when any of the following conditions exist: 1. The amount of the purchase has a total estimated value of less than two thousand five hundred dollars ($2,500) 2. Sole source purchases such as legal advertising, utility, conferences, and Sheriff's Department services. 3. An essential or critical need requires that an order be placed with the best available source of supply due to time constraints. 4. Purchases from vendors on the City Council Approved Vendor's List. 5. If, at the discretion of the City Manager, and upon a finding supported with written documentation, it is in the City's best interest in regard to product uniformity, total cost acquisition, and/or similar considerations. These purchases must be approved by the City Manager or his/her designee. 6. Purchases made through a Cooperative Purchasing Program utilizing purchasing agreements maintained by the State, County, or other public agencies. DISCUSSION: Annually the City Council approves a Vendor List for the calendar year to facilitate purchases of material and services. The updated Vendor List for calendar year 2025 is comprised of vendors who have consistently provided excellent service to the City or come recommended via the Rolling Hills Community Association. For the majority that have been sourced via a competitive setting, these vendors have historically been the lowest bidders, and they have been proven to deliver goods and/or services in a timely manner. FISCAL IMPACT: 39 None. RECOMMENDATION: Approve as presented. ATTACHMENTS: VC_250113_PreferredVendorList.pdf 40 Vendor Name Address Contact Phone Web Service Provided AC Pros 18653 Ventura Blvd. #251, Tarzana, CA 91356 Noam Ziv 818-342-7767 HVAC Servicing A.C.E Inc.2248 243rd St., Lomita, CA 90717 Joey Campanario 310-489-0488 Handyman / Construction Services 4 Leaf 5140 Birch Street, 2nd Floor, Newport Beach, CA 92660 949-887-9432 Code Enforcement Services 4 Over Inc.1225 Los Angeles Street, Glendale, CA 91204 877-782-2737 4over.com Printing Services A-1 All American Roofing Co.22029 S. Figueroa St., Carson, CA 90745 Craig Ekberg 310-320-0224 800roofusa.com Roofing company Abila 9620 Executive Center Dr. North #200, St. Petersburg, FL 33702 800-811-0961 www.mip.com Accounting Software AC Pros Inc.18653 Ventura Blvd. #251, Tarzana, CA 91356 Noam Ziv HVAC Install / Servicing Amazon.com amazon.com Office Supplies Ampirical Services Inc.5471 Kearny Villa Road, Ste. 110, San Diego, CA 92123 Kellen Lockwood Engineering Services BBK Law 3390 University Avenue, 5th floor, P.O Box 1028, Riverside, CA 92502 (949) 263-2600 bbklaw.com Attorney/ Municipal Law Bennett Landscape 25889 Belle Porte Avenue, Harbpr City, 90710 Sean Bennett (310) 534-3543 bennett-landscape.com Landscaping Bergeman Group 11099 South La Cienega Blvd., Suite 175, Los Angeles, California 90045 Otto Riesenberg (213) 432-5110 Construction Management Black Box Audio Visual Services 4757 Norelle St., Los Angeles, CA 90032 Miguel Diaz Camacho 323-899-1435 blackboxaudiovideoservi ces.com Electrician / A/V Services CBE Office Solutions 4 Mason, Irvine, CA 92618 Joe Graziano / Chris Hoffie 310.323.3310 www.cbesolutions.com Copier and office equipment supplier Chambers Group 5 Hutton Centre Dr., Ste. 750, Santa Ana, CA 92707 chambersgroupinc.com Environmental Consultant Civic Plus P.O. Box 2235 Tallahassee, FL 32316 Sylvana Satterfield 800-262-2633 civicplus.com Online Muni Code System Complete Fire Services Inc.PO Box 3804 Tustin, CA 92781 (949) 468-0363 Fire Extinguishers Costco Wholesale 2640 Lomita Blvd., Torrance, CA 90505 (310) 891-1020 costco.com Office Supplies Cox Com, LLC 29947 Avenida De Las Banderas, Rancho Santa Margarita, CA 92688 (310) 891-1020 or 949-546-2406 cox.com Telephone / cable internet services 41 Daily Breeze / Southern California News Group PO Box 8012, Willoughby, OH 44096- 8012 Pauline Fernandez 310.543.6635 publicnotices.scng.com Newspaper / Public Notices Dell, Inc.One Dell Way, Round Rock, TX 78682 (800) 677-9725 Dell.com Computer equipment DFM Associates 10 Chrysler, Suite A | Irvine, CA 92618 Deborah Ferrante 949.859.8700 www.dfmassociates.com Election Code Updates Diane Gladwell 1028 Tirol Lane, Lake Arrowhead, CA 92352 (909) 337-3516 Election consultant, records management EC Construction 2213 Chico Ave., South El Monte, CA 91733 James Bleecker 626-705-0923 Emergency Construction Services Endee - Two Hands Woodworks, Inc.2109 N Rosewood Ave. Santa Ana, CA. 92706 Noel Bonn 657-559-906 endee.art Specialty Items (Plaques) Environmental Design Associates (EDA)14121 Sawston Circle, Westminster, CA 92683 (714) 350-6910 Landscape Plan Review Executive-Suite Services 19025 Parthenia St. Suite 200, Northridge, CA 91324 818-993-6300 Janitorial services Exsel Inc.1854 West 169th Street, Unit G, Gardena, CA 90247 310.933.3012 exselusa.com Printing / promotional services Finley Tree & Land Care Service 23033 Crenshaw Blvd, Torrance, CA 90505 (310) 326-9818 Tree trimming services, landscaping Forum Info-Tech 160 W. Foothill Pkwy Suite #105-231 Corona, CA 92882 (951) 256-4070 foruminfotech.net Technical Support/ IT Services iWorQ PO Box 3784, Logan UT 84323 435-755-5126 www.iworq.net Planning / Code Enforcement Database JTL Consultant 952 Buena Vista Street, Duarte, CA 91010 (626) 358-5690 Arborist Lisa’s Bon Appetit 3535 Lomita Blvd Suite C, Torrance, CA 90505 (310) 784-1070 Catering service Mark Towle 2919 W. 154th St., Gardena, CA 90249 Bartending Services MCA Direct LLC 1961 E Wright Circle Anaheim, CA 92806 Erin Martin Picon 714-939-9866 mcadirect.org Election Materials Michael Baker International 3760 Kilroy Airport Way, Ste. 270, Long Beach, CA 90806 (562) 200-7165 Plancheck, Peer Review MV Cheng & Associates Misty Cheng (925) 963-9996 mvchengassociates.com Finance / Accounting Nextiva 9451 East Via de Ventura, Scottsdale, AZ 85256 800-285-7995 www.nextiva.com Phone Systems 42 Nothing Bundt Cakes 5205 Pacific Coast HWY, Unit B/C, Torrance, CA 90505 (310) 373-2443 Desserts OfficeDepot.com Office Supplies On Time Delivery 20550 Earl St. #50, Torrance, CA 90503 Howard Simon (310) 874-7267 Messenger Services Onward Engineering, Inc.300 S. Harbor Blvd., Ste. 814, Anaheim, CA 9280 Construction Inspection Services Orkin 12710 Magnolia Ave., Riverside, CA 92503-4620 Jesse Jolly (323) 244-7990 Pest Control Palos Verdes Florist 910 Silver Spur Rd, Rolling Hills Estates, CA 90274 (310) 541-9994 palosverdesflorist.com Florist Palos Verdes Security Systems Inc. / Valley Alarm 804 Pico Street, San Fernando, CA 91340 800-550-2537 www.valleyalarm.com Security System Peninsula Septic 1840 S. Gaffey Street #53, San Pedro, CA 90731 Nick Dragich (310) 832-4800 Septic tank services Pitney Bowes Postage PO Box 981026, Boston , MA 02298- 1026 www.pitneybowes.com Postage Point & Pay, LLC 110 State Street East, Oldsmar, FL 34677 Kevin Connell Online Payment Provider Providence Health & Services PO Box 4017, Portland, OR 97208- 4017 Pre-Employment Health Services PVPUSD Printing Services 375 Via Almar, Palos Verdes Estates CA 90274 310-896-3426 Copy & stationary printing services Quadient, Inc.Dept. 3689, PO Box 123689, Dallas, TX 75312-3689 www.quadient.com Finance / Account Payable RACE Communication 1170 Unit C, E Tehachapi Blvd., Tehachapi, CA 93561 (877) 722-3833 Internet Communications Robert Half 970 West 190th St., Suite 400, Torrance, CA 90502 (800) 804-8367 Employment agency Rolling Hills Cleaners 25920 Rolling Hills Rd. Torrance, CA 90505 (310) 326-6009 Dry Cleaners Sandra Danko Desserts Sandra Danko Desserts for Holiday Open House Shanahan Printing+Graphics, Inc.PO Box 1327, Torrance, CA 90505 Dan Shanahan (310) 530-0013 www.shanahanprint.com Copy / Printing Services Sir Speedy 900 W. 223rd St., Torrance, CA 90502 310-212-6162 www.sirspeedysouthbay. net Copy / Printing Services 43 S&K Consulting Associates, LLC 2233 Via Fernandez, Palos Verdes Estates, CA 90274 Sam Simon 707-290-9844 Mechanical, Electrical and Plumbing Design/Engineering Smart Source LLC.21818 S. Wilmington Ave., Ste 406, Long Beach, CA 90810 (310) 513-2000 Stationery South Bay Workforce Investment Board 11539 Hawthorne Blvd #500, Hawthorne, CA 90250 Robert Chavez (310) 970-7700 www.sbwib.org Employment Resources Stephens Plumbing & Heating Company 616 W 6th Street, San Pedro, CA 90731 (310) 832-9009 Plumbing and Heating Total Compensation System Inc.5655 Lindero Canyon Rd #223, Westlake Village, CA 91362 Financial Services GASB 75 TR Trading Co.15604 S. Broadway, Gardena, CA 90248 (310) 329-9242 Furniture store Traver’s Trees P. O. Box 7000-416, Palos Verdes Peninsula, CA 90274 (310) 545-5816 or (310) 530-3920 Tree trimming services, landscaping Trio Event Rental 7900 Balboa Blvd B3, Van Nuys, CA 91406 (818) 651-0602 trioeventrentals.com Event rentals VCI (formerally File Keepers LLC)6277 East Slauson Avenue, Los Angeles, CA 90040 Lance Hom 213.250.3000 www.filekeepers.com Laserfiche File Retention / Storage VR Plumbing Inc. (and Construction)2726 Tapo St., Simi Valley, CA 93065 Ricardo 805-587-4017 Plumbing/Construction/Demo/Haulin g Warriner Associates 47-568 Hakulhale Street, Kaneohe, HI 96744 310-378-1764 Arborist Western Audio Visual 1592 N. Batavia, Ste. 2, Orange, CA, 92867 Kevin Mahkorn (714) 637-4461 www.wav1.com A/V Tech and Design Services Willdan 2401 E. Katella Ave., Suite 300, Anaheim, CA 92806 Vanessa Munoz (714) 940-6300 willdan.com Traffic Engineering/ Building Inspections Wildlife Specialist & Consultant, LLC 3362 W. 152nd Street, Gardena, CA 90249 Fernando Barrera Wildlife Education / Abatement Worldwise Productions 20945 Devonshire St, Chatsworth, CA 91311 (877) 997-8433 wwpvideo.com Video Production Services 44 Agenda Item No.: 8.H Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:KARINA BAÑALES, CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:ADOPT RESOLUTION NO. 1383 DESIGNATING THE PERSONS CHARGED WITH PERFORMING THE DUTIES OF THE BUILDING OFFICIAL, CITY ENGINEER AND TRAFFIC ENGINEER PURSUANT TO THE PROVISIONS OF THE ROLLING HILLS MUNICIPAL CODE AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT DATE:January 13, 2025 BACKGROUND: In October 2007, the City Council amended the Municipal Code, via ordinance, to allow more than one person, if necessary, to serve in the roles of the City’s Building Official, Engineer, Traffic Engineer, Chief Plumbing Inspector, and Chief Electrical Inspector. This action broadened the definition of each position, ensuring the City was not exclusively reliant on Los Angeles County for these services. Since then, residents have had the option to choose between the Los Angeles County Department of Building and Safety (Lomita office) and Willdan Engineering, a private consultant contracted by the City, for plan review, permitting, and inspection services. While Los Angeles County remains a cost-effective option, Willdan offers an expedited review process at a higher cost. Once a resident selects either the County or Willdan for plan review, that same entity will handle all subsequent permitting and inspection steps. Although Willdan may provide faster service in certain cases, the applicable City and County codes (i.e., building, fire, electrical, etc.) are all the same. In other words, there is no substantive difference in the applicable codes between the County or Willdan. Staff has identified changes in the law since the adoption of the Municipal Code and Resolution No. 1031 (Attachment C) that necessitate updates to the resolution’s language. Additionally, staff recommends clarifying the criteria or process for determining whether Los Angeles County or a private consultant—such as Willdan—should be utilized. This evening, staff is presenting Resolution No. 1383 (Attachment A) for City Council’s consideration and approval to ensure it aligns with current requirements and provides 45 guidance for future projects. A redline version highlighting proposed changes is also provided (Attachment B). DISCUSSION: Resolution No. 1031 was originally drafted authorizing the City Manager to designate individuals to serve in the roles of Building Official, Engineer, Traffic Engineer, Chief Plumbing Inspector, and Chief Electrical Inspector. The resolution allowed for the selection of appropriate personnel from Los Angeles County or City-contracted consultants to fill these roles. While the resolution enabled flexibility, it lacked specificity on when and how to use the various service providers. In other words, residents were free to choose between the County or the private consultant (Willdan) with no City input or requirements built into the City issued entitlements. Resolution No. 1383 addresses this issue by including some discretion to the City but maintaining the dual track system to ensure quality and efficient service to City residents. Specifically, the following language is added: “In the sole discretion of the City Manager (or the City Manager ’s designee), or the City Council when City entitlements are under its consideration, the City may impose a condition requiring the exclusive use of either the County of Los Angeles or a qualified private consultant for any or all of the services listed above as part of project approval.” The previous resolution, Resolution No. 1031, will be rescinded in its entirety. The proposed Resolution No. 1383 ensures the language remains current and provides the City the option to require a certain service provider on a case-by-case basis. Staff recommends City Council approval of Resolution No. 1383. FISCAL IMPACT: Adopting the proposed resolution will have no direct fiscal impact. RECOMMENDATION: Approve as presented. ATTACHMENTS: Attachment A - ResolutionNo1383_BuildingOfficial_F.pdf Attachment B - ResolutionNo1383_BuildingOfficial_RedLine1031_D.pdf Attachment C - ResolutionNo1031-building official.pdf 46 RESOLUTION NO. 1383 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DESIGNATING THE PERSONS CHARGED WITH PERFORMING THE DUTIES OF THE BUILDING OFFICIAL, CITY ENGINEER AND TRAFFIC ENGINEER PURSUANT TO THE PROVISIONS OF THE ROLLING HILLS MUNICIPAL CODE AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. The City Manager, or City Manager’s designee, shall designate the appropriate employee(s) of the County of Los Angeles or qualified private consultant(s) under contract with the City to administer the Building Codes or perform any of the duties set forth in the Municipal Code reserved for the City Engineer, Building Official or Traffic Engineer, including, but not limited to, Chief Plumbing Inspector and Chief Electrical Inspector. Under the sole discretion of the City Manager (or City Manager’s designee) or the City Council in the event City entitlements are before the City Council, the City may impose a condition requiring either the exclusive use of the County of Los Angeles or a qualified private consultant on any project approval for any or all of the services listed above. Section 2. The City Council find that the activity contemplated by this Resolution is exempt from the California Environmental Quality Act. Pursuant to CEQA Guideline section 15061 (b)(3), this activity is covered by the common-sense exemption in that CEQA applies only to projects which have the potential for causing a significant effect on the environment. It can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment as the City determining who will provide the services contemplated by this resolution will not have any effect on the environment. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book or original resolutions. City Resolution No. 1031 is hereby rescinded in its entirety. PASSED, APPROVED, AND ADOPTED this 13th day of January, 2025 ______________________________ JEFF PIEPER MAYOR ATTEST: ___________________________ CHRISTIAN HORVATH CITY CLERK 47 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) The foregoing Resolution No. 1383 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DESIGNATING THE PERSONS CHARGED WITH PERFORMING THE DUTIES OF THE BUILDING OFFICIAL, CITY ENGINEER AND TRAFFIC ENGINEER PURSUANT TO THE PROVISIONS OF THE ROLLING HILLS MUNICIPAL CODE AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT was approved and adopted at a regular meeting of the City Council on the 13th day of January 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________ CHRISTIAN HORVATH CITY CLERK 48 RESOLUTION NO. XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DESIGNATING THE PERSONS CHARGED WITH PERFORMING THE DUTIES OF THE BUILDING OFFICIAL, CITY ENGINEER AND TRAFFIC ENGINEER PURSUANT TO THE PROVISIONS OF THE ROLLING HILLS MUNICIPAL CODE AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. The City Manager, or City Manager’s designee, shall designate the appropriate employee(s) of the County of Los Angeles or qualified private consultant(s) under contract with the City to administer the Building Codes or perform any of the duties set forth in the Municipal Code reserved for the City Engineer, Building Official or Traffic Engineer, including, but not limited to, Chief Plumbing Inspector and Chief Electrical Inspector. In the sole discretion of the City Manager (or City Manager’s designee) or the City Council in the event City entitlements are before the City Council, the City may impose a condition requiring either the exclusive use of the County of Los Angeles or a qualified private consultant on any project approval for any or all of the services listed above. Section 2. The City Council find that the activity contemplated by this Resolution is exempt from the California Environmental Quality Act. Pursuant to CEQA Guideline section 15061 (b)(3), this activity is covered by the common sense exemption in that CEQA applies only to projects which have the potential for causing a significant effect on the environment. It can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment as the City determining who will provide the services contemplated by this resolution will not have any effect on the environment. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book or original resolutions. City Resolution No. 1031 is hereby rescinded in its entirety. PASSED, APPROVED, AND ADOPTED this____ day of January, 2025 ______________________________ JEFF PIEPER MAYOR ATTEST: ___________________________ CHRISTIAN HORVATH CITY CLERK 49 RESOLUTION NO. 1031 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DESIGNATING THE PERSONS CHARGED WTTH PERFORMING THE DUTIES OF THE BUILDING OFFICIAL, CTTY ENGINEER AND TRAFFIC ENGINEER PURSUANT TO THE PROVISIONS OF THE ROLLING HILLS MUNICIPAL CODE The City Council of the City of Rolling Hills does hereby resolve and order as follows: Section 1. The City Manager shall designate the appropriate employee(s) of the County of Los Angeles or qualified private consultant(s) under contract with the City to administer the Building Codes or perform any of the duties set forth in the Municipal Code reserved for the City Engineer, Building Official or Traffic Engineer, including, but not limited to, Chief Plumbing Inspector and Chief Electrical Inspector. PASSED, APPROVED AND ADOPTED this 14' day of January, 2008. J es Black Mayor ATTEST: 1< .e- Marilyn Kern Deputy City Clerk STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) ; CITY OF ROLLING HILLS I certify that the foregoing Resolution 1031 entitled: A RESOLUTION OF THE CTTY COUNCIL OF THE CITY OF ROLLING HILLS DESIGNATING THE PERSONS CHARGED WITH PERFORMING THE DUTIES OF THE BUILDING OFFICIAL, CTTY ENGINEER AND TRAFFIC ENGINEER PURSUANT TO THE PROVISIONS OF THE ROLLING HILLS MUNICIPAL CODE was approved and adopted at a regular meeting of the City Council on January 14, 2008 by the following roll call vote: AYES: Councilmembers Heinsheimer, Lay, Pernell , Mayor Pro Tem Hill and Mayor Black. NOES: None . ABSENT: N o n e . ABSTAIN: N o n e . and in compliance with the laws of California was posted at the following: Administrative Offices. f2 .,, DEPUTY CTT CLERK Resolution No. 1031 1- 50 Agenda Item No.: 13.A Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:PROPOSED FISCAL YEAR 2025/26 BUDGET CALENDAR DATE:January 13, 2025 BACKGROUND: Each year staff develops a proposed budget calendar for City Council's review and approval. The budget calendar includes all of the key actions and dates directly or indirectly related to the development of next year's budget, which is effective on July 1. The proposed budget calendar related to the development of the fiscal year 2025/26 budget is attached to this report. DISCUSSION: The development of the fiscal year typically begins in February each year. In February 2025, staff will deliver the Mid-Year Budget report providing a status for both revenues and expenditures versus budgeted amounts. This is the first formal look at preliminary projections for the year which will establish a starting point for developing initial FY 2025/26 revenue estimates. In March, staff will present the latest revenue projections for FY 2025/26 and a preliminary balancing strategy using existing baseline expenditures. At this time, staff will seek Council direction with respect to the proposed balancing strategy as well as whether the City will prepare for a Proposition 218 hearing specific to the annual refuse rate increase. During March and April, based on the Council's direction, staff will continue refining the proposed budget. In mid-May, the City Council will hold a workshop to discuss the staff's proposed budget and the Finance/Budget/Audit Committee's recommendations. On June 9, 2024, the City Council will conduct a public hearing, if needed, for the public to 51 provide any protests regarding any proposed increases to refuse rates pursuant to Proposition 218. The City council will also open a public hearing to begin formal discussions on the FY 25/26 Proposed Budget. FISCAL IMPACT: None. RECOMMENDATION: Review and approve the proposed budget calendar for the development of the fiscal year 2025/26 budget. ATTACHMENTS: FN_BUD_FY25-26_BudgetCalendar_Proposed_F.pdf 52 City of Rolling Hills FY 25/26 Proposed Budget Calendar Date Council FBAC Staff Description February 24, 2025 X City Council receive and review FY 24/2 5 mid-year budget report showing status of revenues and expenditures against budgeted amounts. March 10, 2025 X Staff presents to FBAC initial revenue projections and prelim balancing for FY 24/25. March 24, 2025 X City Council review of FY 24/25 year-end revenue projections and preliminary FY 25/26 revenue projections; receive general direction from Council regarding any balancing measures that may be necessary; and directions from Council regarding funding of increases to refuse charges. March/April, 2025 X City staff develop proposed FY 25/26 budget. If refuse collection fees will be increased, public notice sent to all property owners advertising a public hearing. Public notice also required for Schedule of Fees & Charges updates (by 6/9/25.) April 28, 2025 X City Council receives an overview of FY 25/26 Proposed General Fund Revenue Projections, Proposed General Fund Expenditures by Department. Get direction on fees. May 5, 2025 X FBAC review of FY 25/26 staff proposed budget and CIP May 12, 2025 X City Council budget workshop including FBAC recommendations to City Council. June 9, 2025 X Prop 218 Hearing on proposed FY 25/26 Solid Waste Rate Increase (if needed); City Council begin Budget Public Hearing / Adoption and Gann Limit approval. June 23, 2025 X Potential continuance of City Council public hearing for adoption of FY 25/26 budget, and Gann Limit approval. If necessary FBAC = Finance/Budget/Audit Committee CIP = Capital Improvement Projects FY = Fiscal Year 53 Agenda Item No.: 13.B Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE CITY COUNCIL MEETING DATES FOR CALENDAR YEAR 2025 DATE:January 13, 2025 BACKGROUND: Annually in January, the City Council establishes the meeting dates for the calendar year. DISCUSSION: There are two conflicts between regularly scheduled City Council meetings and holidays for the calendar year 2025. Unless otherwise noted, meetings in conflict with a holiday will be cancelled. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_AGN_250113_CC_2025_MeetingDates_Proposed.pdf 54 2025 City Council Meeting Dates and City Holidays Unless otherwise noted, meetings in conflict with a holiday will be cancelled. Scheduled Date Holiday / Event Conflict Holiday Date Re-scheduled Date/Time January 13, 2025 January 27, 2025 February 10, 2025 February 24, 2025 March 10, 2025 March 24, 2025 April 14, 2025 April 28, 2025 May 12, 2025 May 26, 2025 Memorial Day 5/26/24 Cancelled June 9, 2025 June 23, 2025 July 14, 2025 July 28, 2025 August 11, 2025 August 25, 2025 September 8, 2025 September 22, 2025 October 13, 2025 October 27, 2025 November 10, 2025 November 24, 2025 December 8, 2025 Holiday Open House N/A 12/9/2025 2025 Holidays Observed (City Hall Closed)Other Holidays: January 1, 2025 New Year's Day (observed)April 7 - April 11, 2025 PVPUSD Break January 20, 2025 Martin Luther King Jr. Day April 12 - April 20, 2025 Passover February 17, 2025 President's Day September 22 - 24, 2025 Rosh Hashanah May 26, 2025 Memorial Day October 1 - 2, 2025 Yom Kippur July 4, 2025 Independence Day September 1, 2025 Labor Day November 11, 2025 Veterans Day November 27-28, 2025 Thanksgiving Holiday December 24, 2025 Christmas Eve December 25, 2025 Christmas Day Unless otherwise noted, meetings in conflict with a holiday will be cancelled.Proposed Calendar 1/13/25 55 Agenda Item No.: 14.A Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2025 DATE:January 13, 2025 BACKGROUND: The City Council reorganizes annually. The new Mayor reviews the City Council committee assignments and adjusts accordingly. DISCUSSION: The updated City Council committee assignments by Mayor Pieper are attached for consideration and approval. Under the Official Commissions/Boards category, the assignments were updated to reflect the new Mayor. Under the Standing City Council Committees category, adjustments were made by the new Mayor, taking into consideration expertise, availability, interest, and opportunities for rotation. FISCAL IMPACT: There is no fiscal impact associated with this item. RECOMMENDATION: Consider the updated City Council committee assignments and approve the assignments as presented. ATTACHMENTS: CC_ASM_250113_CommitteeAssignments_D.pdf 56 CITY OF ROLLING HILLS CITY COUNCIL COMMITTEE ASSIGNMENTS 2025 1.OFFICIAL COMMITTEES/BOARDS COMMITTEE LIAISON BLACK DIERINGER MIRSCH PIEPER WILSON a.CALIFORNIA CONTRACT CITIES ASSOCIATION D A b.LEAGUE OF CA CITIES D A c.SOUTH BAY CITIES COUNCIL OF GOVERNMENTS D A d.LA SANITATION DISTRICT NO. 5 A D e.VECTOR CONTROL DISTRICT f.PENINSULA PUBLIC SAFETY COMMITTEE/REGIONAL LAW COMMITTEE D D g.PENINSULA CITIES MAYORS' COMMITTEE D A h.LOS ANGELES COUNTY CITY SELECTION COMMITTEE A D i.SOUTHERN CALIFORNIA ASSOC. OF GOVERNMENTS (SCAG)D 2.CITY COUNCIL COMMITTEES (STANDING) COMMITTEE BLACK DIERINGER MIRSCH PIEPER WILSON a.PERSONNEL X X b.FINANCE/BUDGET/AUDIT X X c.PLANNING COMMISSION LIAISON X d.TENNIS CLUB LIAISON X e.CABALLEROS LIAISON X f.INSURANCE COMMITTEE (CJPIA)D A g.WOMEN'S COMMUNITY CLUB LIAISON X h.TRAFFIC COMMISSION REPRESENTATIVE X i.CITY/ASSOCIATION LIAISON X j.UNDERGROUND UTILITY X X k.BLOCK CAPTAIN PROGRAM LIAISON X 3.AD HOC SUBCOMMITTEES (FYI ONLY) COMMITTEE BLACK DIERINGER MIRSCH PIEPER WILSON a.DRAINAGE AD HOC X X b.FIRE FUEL REDUCTION AD HOC (data collection on mitigation)X X c.SOLID WASTE/RECYCLING AD HOC (modified to ad hoc during 2024)X X d.SIREN SOP REVIEW AD HOC (includes Arlene Honbo)X X e.PVP MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN AD HOC X D = Delegate A = Alternate X = Representative P:\CityCouncil_Mayor(CC)\Assignments(ASM)\2025\CC_ASM_250113_CommitteeAssignments_D.xlsx January 13, 2025 57 Agenda Item No.: 14.B Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:REQUEST FOR APPROVAL, PER COUNCIL DIRECTION, OF FUTURE FY24/25 POTENTIAL CONFERENCE RELATED EXPENDITURES (MAYOR PRO TEM DIERINGER) DATE:January 13, 2025 BACKGROUND: On November 25, 2024 the City Council voted 4/0 (with Councilmember Black absent) to reimburse Mayor Pro Tem Dieringer $1002.00 for expenses incurred, approve an additional maximum of $75.00 for a forthcoming December expense specific to the CalCities/Contract Cities event, and specify that any future expenditures, for the remainder of the fiscal year, will not be approved without a formal estimated budget presented to the City Council ahead of time. On December 10, 2024, Mayor Pro Tem Dieringer requested that the aforementioned $75 be moved to a January expense as the December event would be free. She also requested that this item be agendized to discuss approval of potential additional expenses for the remainder of the fiscal year. DISCUSSION: Staff has provided possible estimates based on past year expenditures: Cal Cities Public Safety Committee - January 2025 - Sacramento, CA Airfare Roundtrip - $196.97 (estimated) Rideshare Roundtrip - $70.00 (estimated) Parking at LAX One Day - $20.29 (estimated) Total = $287.26 Cal Cities Public Safety Committee - March 2025 - Burbank, CA Mileage - 82-mile round-trip - $57.40 (estimate based on SoCal area location at 2025 rate) Total = $57.40 58 CA Contract Cities Municipal Seminar - May 2025 - Indian Wells, CA Conference - $962.50 (estimated with a 10% increase from FY 23/24) Hotel - $500.00 (estimated with a 15% increase from FY 23/24) Mileage - 278-mile round-trip - $194.60 (estimated based on 2025 rate) Total = $1,657.10 CalCities Annual Conference - October 2025 - Long Beach, CA (June Early-Bird fee) Conference - $700.00 (estimated with 7.5% increase from FY 23/24) Total = $700.00 CalCities Monthly Meetings February to June - $150.00 (assume $50 for 3 months) Parking - $30.00 (estimated $10 x3) Total = $180.00 Total estimated expenses for the remainder of FY24/25 - $2881.76 (assuming only Mayor Pro Tem Dieringer purchases an early-bird CalCities conference pass) Additional Notes for Consideration: Councilmember Wilson may also be interested in attending the Cal Cities Conference. He also attends the annual Southern California Association of Governments (SCAG) meeting and would be eligible for the mileage associated with driving round trip. His one- night hotel is covered by SCAG. Councilmember Wilson was recently appointed by the City Selection Committee to the South Coast AQMD's MSRC Technical Advisory Committee which may require mileage for meetings in Diamond Bar. FISCAL IMPACT: The remaining City Council expense budget for FY24/25 (assuming the $75 approved for a January 2025 CalCities event) is $3,018.00. If the staff's estimates for potential expenses hold, this amount would be $136.24 below the above-noted balance If Councilmember Wilson desires to purchase an early bird to CalCities conference pass or utilize mileage as noted above, the Council would need to re-evaluate the budgeted amount. RECOMMENDATION: Review and provide direction to staff and Mayor Pro Tem Dieringer. ATTACHMENTS: CL_AGN_250113_CC_Item14B_PublicComment01-08.pdf 59 From:Karina Banales Cc:Patrick Donegan; Christian Horvath Subject:FW: Jan. 12 City Council Meeting. Date:Monday, January 13, 2025 9:02:25 AM Attachments:image001.png Good Morning Mayor Pieper and City Council, Below is public correspondence regarding City Council Agenda Item No. 14B. Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Sincerely, Karina Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Ty Bobit <tybobit@gmail.com> Sent: Sunday, January 12, 2025 1:20 PM To: Karina Banales <kbanales@cityofrh.net> Subject: Jan. 12 City Council Meeting. EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Karina, Re: Attending Area Conferences Speaking as a RH resident, not as a RHCA Board Member, I believe it is worthwhile having City Council members attend conferences with neighboring cities as well as. Eating with LA County officials. Besides learning about things that can be helpful to our city and it residents, it is also important to forge relationships with those that can be helpful around us. Kindest regards, Ty F. Bobit 60 10 Buggy Whip Dr. (H) 310-544-5151 (M) 310-971-7333 61 From:Karina Banales Cc:Patrick Donegan; Christian Horvath Subject:FW: Bea Derringer Date:Monday, January 13, 2025 8:56:27 AM Good Morning Mayor Pieper and City Council, Below is public correspondence regarding City Council Agenda Item No. 14B. Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Sincerely, Karina Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. -----Original Message----- From: CLAUDIA FELD <csfeld@aol.com> Sent: Sunday, January 12, 2025 6:11 PM To: Karina Banales <kbanales@cityofrh.net> Subject: Bea Derringer To whom it may concern, I strongly support Bea Derringer and all of her efforts for our community and believe she should be compensated as such. Respectfully, Claudia Feld Sent from my iPhone 62 From:Karina Banales Cc:Patrick Donegan; Christian Horvath Subject:FW: 1/13/25 Agenda 14.B Date:Monday, January 13, 2025 8:35:02 AM Attachments:image001.png Good Morning Mayor Pieper and City Council, Below is public correspondence regarding City Council Agenda Item No. 14B. Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference- Related Expenditures (Mayor Pro Tem Dieringer). Sincerely, Karina Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Ronald Sommer <nor161929@gmail.com> Sent: Sunday, January 12, 2025 7:33 PM To: Karina Banales <kbanales@cityofrh.net> Subject: 1/13/25 Agenda 14.B EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. We have known Bea Dieringer since she first served on the City Council 63 in 2013. We think that adequate funding should be provided to cover her expenses including time and vacation taken from her other job. She provides a valuable asset to the city with her legal knowledge to keep us in compliance with myriad regulations. The City of Rolling Hills should be proud to have a person like her representing us in the various associations the City belongs to. 64 Respectfully, Ronald and Miriam Sommer 2 Poppy Trail 65 From:Karina Banales Cc:Patrick Donegan; Christian Horvath Subject:FW: request for City Council meeting on Monday, January 13, 2025 Date:Monday, January 13, 2025 8:32:29 AM Attachments:image001.png Good Morning Mayor Pieper and City Council, Below is public correspondence regarding City Council Agenda Item No. 14B. Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference- Related Expenditures (Mayor Pro Tem Dieringer). Sincerely, Karina Karina Bañales City Manager BCC City Council This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Karina Banales Sent: Monday, January 13, 2025 8:31 AM To: juli avedissian <jbroupinian@hotmail.com> Subject: RE: request for City Council meeting on Monday, January 13, 2025 Good morning Mr. and Mrs. Avedissian, We are in receipt of your email regarding Council Agenda Item 14B: Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Your email will be submitted as public correspondence and shared with the City Council. City Clerk Christian Horvath will read your email for this item. Thank you. Sincerely, 66 Karina Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: juli avedissian <jbroupinian@hotmail.com> Sent: Sunday, January 12, 2025 11:14 PM To: Karina Banales <kbanales@cityofrh.net> Subject: request for City Council meeting on Monday, January 13, 2025 EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. January 11, 2025 Karina Banales City Manager Rolling Hills Requesting that this email be read at the 01/13/25 City Council Meeting in reference to RH Agenda Item 14B: Dear Ms. Banales, As residents of Rolling Hills, we wish to express our strong support for Bea Dieringer in her efforts to attend meetings and conferences that will enhance her knowledge and ultimately benefit our city. It is essential for council members, such as Bea, to have the opportunity to engage in professional development that will equip them with the tools to effectively serve and protect both the city and its residents. Bea has demonstrated outstanding leadership within our community, leveraging her extensive experience in city government and her legal expertise as a prosecutor in the District Attorney’s office. In addition, she has cultivated valuable relationships with key figures, including sheriffs and members of the Board of Supervisors. These connections, along with her broad 67 knowledge base, are invaluable assets to the city. We believe her participation in relevant meetings and conferences will provide important insights that will help guide Rolling Hills in making informed decisions, -decisions that could lead to better protection for our city and potentially significant savings. Therefore, we strongly advocate for her continued representation of Rolling Hills and request that she be appropriately compensated for any expenses incurred related to future meetings and conferences. Thank you for your attention to this matter. Sincerely, Juli and Vahe Avedissian 68 From:Karina Banales Cc:Patrick Donegan; Christian Horvath Subject:FW: This Evenings Council Meeting Date:Monday, January 13, 2025 8:29:10 AM Attachments:image001.png Good Morning Mayor Pieper and City Council, Below is public correspondence regarding City Council Agenda Item No. 14B. Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference- Related Expenditures (Mayor Pro Tem Dieringer). Sincerely, Karina Karina Bañales City Manager BCC City Council This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Karina Banales Sent: Monday, January 13, 2025 8:27 AM To: 'Sharon Zahoryin' <mzahoryin@cox.net> Cc: Mark Zahoryin <mark.zahoryin@bbrown.com> Subject: RE: This Evenings Council Meeting Good morning Mr. and Mrs. Zahoryin, We are in receipt of your email regarding Council Agenda Item 14B: Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Your email will be submitted as public correspondence and shared with the City Council. Sincerely, Karina Karina Bañales 69 City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Sharon Zahoryin <mzahoryin@cox.net> Sent: Monday, January 13, 2025 5:16 AM To: Karina Banales <kbanales@cityofrh.net> Cc: Mark Zahoryin <mark.zahoryin@bbrown.com> Subject: This Evenings Council Meeting This is the first time you received an email from this sender (mzahoryin@cox.net). Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Dear City Manager Banales, Unfortunately, we will not be able to attend the council meeting tonight to present our views in person. Consequently, we are writing to express our support for Bea Dieringer being able to attend all of the conferences and meetings listed in Item 14.B and receiving full reimbursement for the expenses she incurs for these city-related activities. We understand that it costs money for these organizations to provide city-related information to city council members at meeting locations. We feel that it is important that our city have council members who attend such events to help keep our city informed and prepared for all the issues that may affect our city. Particularly in light of the devastating wildfires that have already demolished large areas within Los Angeles County, it is even more important for our city to send representatives to such conferences to bring back important information that will help our city to remain safe from wildfires and help prevent other negative consequences that our city could face. Given that costs of wildfires and other negative city consequences could be extremely high, it does not appear that the amount that the city has budgeted for these types of preventative information-gathering activities is sufficient. The budgeted amount should be sufficient to allow for all the city council members to attend these informational meetings and conferences. 70 In addition, we think that it is important that our council members be able to attend events that will help them collaborate with other governmental leaders in an effort to influence legislation and other policies that will help improve the quality of our lives. Many of the previously enacted laws and policies have made our lives more difficult, instead of better. As a small city, we believe that it is important for our city representatives to develop professional relationships and collaborate with legislators, council members from larger cities and others who can help enact changes that will improve our quality of life. Please provide a copy of this email as soon as possible to all the council members before this meeting. Thank you in advance for your consideration of our views. Mark and Sharon Zahoryin 15 Buggy Whip Drive 71 From:Karina Banales Cc:Patrick Donegan; Christian Horvath Subject:FW: Item 14B Date:Monday, January 13, 2025 9:09:00 AM Attachments:image001.png Good Morning Mayor Pieper and City Council, Below is public correspondence regarding City Council Agenda Item No. 14B. Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Sincerely, Karina Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Carmen Schaye <carmenschaye@gmail.com> Sent: Sunday, January 12, 2025 12:04 PM To: Karina Banales <kbanales@cityofrh.net> Subject: Item 14B EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Dear Karina Banales It has come to my attention that there is an item on the Council agenda to be discussed regarding Councilmember reimbursement of conference expenses. I believe that all councilmembers should attend conference and events and be members of organizations that will increase knowledge to be a resource for our city ( staff development) . During these unprecedented times of land movement, fires and other detrimental challenges ( crisis management) we need to have councilmembers that are knowledgable and able to be proactive in city governance. Our city should assist all our council members with the expenses. If there is a limited budget then each councilmember should adhere to their allotment. If a councilmember has exceeded their allottment then other councilmembers should be encouraged to participate in the remaining activities with their budget to make sure there is representation with their individual allotment.I am a volunteer on many commissions and boards and as a volunteer I/we sign up 72 to donate not just our time but sometimes supplement financial resources. -- Dr. Carmen Estrada Schaye 310-863-5358 73 From:Karina Banales Cc:Patrick Donegan; Christian Horvath Subject:Fw: City allocation to attend meetings Date:Monday, January 13, 2025 11:17:14 AM Attachments:image001.png Outlook-2t13juoe.png Good Afternoon Mayor Pieper and City Council, Below is public correspondence regarding City Council Agenda Item No. 14B. Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Sincerely, Karina Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Karina Banales Sent: Monday, January 13, 2025 11:15 AM To: Charlie Raine <charlie.raine10@gmail.com> Subject: RE: City allocation to attend meetings Good Afternoon Charlie, We are in receipt of your email regarding Council Agenda Item 14B: Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Your email will be submitted as public correspondence and shared with the City Council. Thank you. Sincerely, Karina 74 Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Charlie Raine <charlie.raine10@gmail.com> Sent: Monday, January 13, 2025 10:37 AM To: Karina Banales <kbanales@cityofrh.net> Subject: City allocation to attend meetings EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Good morning Karina, This past weekend I had a conversation with Bea Derringer about the limitations being placed on her ability to attend meetings and conferences to further the reach of our City and ideally bring further knowledge to the Council for future meetings. I agree with Councilwoman Derringer that the allocation should be restored to the $10,000 and the costs of her attendance, on her own time, should be reimbursed to the benefit of the City at large. Regards, Charlie Raine Charlie Raine 310.377.4932 75 From:Karina Banales Cc:Christian Horvath; Patrick Donegan Subject:FW: Bea Deiringer Date:Monday, January 13, 2025 3:33:54 PM Attachments:image001.png Good Afternoon Mayor Pieper and City Council, Below is public correspondence regarding City Council Agenda Item No. 14B. Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Sincerely, Karina Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Karina Banales Sent: Monday, January 13, 2025 3:32 PM To: Lynne Deslierres <deslierresl@yahoo.com> Subject: RE: Bea Deiringer Good Afternoon Lynne, We are in receipt of your email regarding Council Agenda Item 14B: Request for Approval, Per Council Direction, of Future FY24/25 Potential Conference-Related Expenditures (Mayor Pro Tem Dieringer). Your email will be submitted as public correspondence and shared with the City Council. Thank you. Sincerely, Karina 76 Karina Bañales City Manager This is a transmission from the City of Rolling Hills. The information contained in this email pertains to City business and is intended solely for the use of the individual or entity to whom it is addressed. If the reader of this message is not an intended recipient, or the employee or agent responsible for delivering the message to the intended recipient and you have received this message in error, please advise the sender by reply email and delete the message. WARNING: Computer viruses can be transmitted by e-mail. The recipient should check this e-mail and any attachments for the presence of viruses. The CITY OF ROLLING HILLS accepts no liability for any damage caused by any virus transmitted by this e-mail. From: Lynne Deslierres <deslierresl@yahoo.com> Sent: Monday, January 13, 2025 3:26 PM To: Karina Banales <kbanales@cityofrh.net> Subject: Bea Deiringer EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. I am expressing support for Bea's continued participation in city council member meetings and conferences. If she needs money to cover her expenses, I am all for her getting reimbursed. She is an asset to our community. We are lucky to have her. Very best regards, Lynne' Des Lierres deslierresL@yahoo.com 310-377-7392 310-880-4878 cell 77 Agenda Item No.: 15.A Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:SAMANTHA CREW, MANAGEMENT ANALYST THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS UPDATE DATE:January 13, 2025 BACKGROUND: August and September of 2024, the peninsula saw sudden utility de-energizations due to land movement issues in the area. This had residents quickly searching to find alternative energy sources and for some, the de-energization meant relocating. The City of Rolling Hills, along with the Rolling Hills Community Association (RHCA) immediately began coordination efforts. The following timeline highlights some of the key milestones that occurred: September 12, Southern California Gas Company (SoCal Gas) notified thirty-seven (37) customers that their gas service would be capped indefinitely beginning on September 16. September 13, Southern California Edison (SCE) informed 51 residents that their power would be shut off indefinitely by September 18 September 18, COX Communications notified 44 households that they would discontinue service on September 21. September 23, the Rolling Hills City Council unanimously directed the City Attorney to file complaints with the California Public Utilities Commission (CPUC) against both SoCal Gas and SCE. Also on September 23, the City Council voted to not declare a local emergency based on feedback from residents and a variety of concerns, including the unlikely financial support of the state and federal government. October 25, the City was informed that 12 properties could have their power restored. Re-energization for those residents depended on obtaining the necessary permits and completing required inspections according to SCE guidelines. This evening, staff will present an update on events from the last public safety report at the 78 end of October (Attachment A). DISCUSSION: From early September the City has advocated for re-energization for all impacted Rolling Hills residents. The City speaks with the utility companies regularly to gain an understanding of their solution strategies to restore power. As well, staff meets with public safety partners to ensure that our residents are safe and advised through this new state of affairs. There are approximately thirty-nine (39) homes still without power. City Officials’ Meetings with Local, State, and Federal Elected Officials Local The City regularly hosts coordination meetings. Attendees include all utility and communication partners, the RHCA and the Area G Disaster Management Area Coordinator (DMAC). Rolling Hills also participates in regular coordination meetings with the City of Rancho Palos Verdes, all utility and communication partners, the Disaster Management Area Coordinator (DMAC) and the Director of the Office of Emergency Management for the County of Los Angeles. Each agency provides an update and there is time for questions and discussion. State On December 10, Robyn Fennig, Assistant Director and Hazard Mitigation Officer of the California Office of Emergency Services (Cal OES) State Hazard Mitigation Program, visited Rolling Hills. She was joined by Staff and Brandy Villanueva, Disaster Management Area Coordinator (DMAC), for a site visit. The group toured the Flying Triangle, Cinchring Road, and Quail Ridge Road South, with Mrs. Fennig taking notes for hazard mitigation assessments. That evening, Mrs. Fennig presented to the City Council, outlining the State's mitigation program. She highlighted the BRIC Grant and the Voluntary Buyout Program, both of which were recently awarded to the City of Rancho Palos Verdes. Of note, Rolling Hills must have a FEMA-approved and locally adopted Local Hazard Mitigation Plan (LHMP), which is currently being developed as a multijurisdictional plan in collaboration with the four Peninsula cities. New Developments Permitting Staff, in coordination with LA County Public Works, LA County Fire, RHCA, and Willdan, are organizing a meeting during the week of January 13 to discuss updates on permitting. For properties still pending final approval, staff are following up with vendors to ensure all inspections are completed. A priority for the City is ensuring that Southern California Edison (SCE) will be able to quickly reconnect power if it is restored. 79 Permits for solar panels and generators can be approved in person and over the counter during normal business hours. Permit fees have been waived. City FAQ Email: The City has created an email address (faqs@cityofrh.net) for residents to submit questions regarding the recent power and gas shut offs. This resource is intended to help residents get answers from SCE, SCG, Cal Water, or COX. Rolling Hills Community Association: The RHCA has contracted McGee Survey Consulting to monitor land movement, with reports presented at RHCA board meetings. The RHCA also continues to maintain roads to ensure they remain open and accessible to residents. However, vehicle weight and size limits are in place in the affected areas. Any vehicles larger than passenger cars or pickups visiting homes in these areas require authorization from the RHCA. Mail and Amazon deliveries are exempt from this restriction. The RHCA board approved waiving late fees for the December 10 Association assessment for properties with utilities shut off. This waiver applies only to occupied homes with functional utilities that had gas or electricity turned off in September due to land movement. SCE: SCE reached out to Staff to request a meeting with a City Council member for a status update. Staff and Council Member Mirsch will meet with Southern California Edison (SCE) to discuss their efforts to restore power. The meeting is scheduled for the week of January 13. On November 19, Staff met with SCE, with Council Member Mirsch and the RHCA also in attendance. SCE informed the City that they are proactively exploring solutions to re-energize the area, including options like rerouting circuits and adjusting pole heights. Cal Water: Cal Water continues daily monitoring of the system. The water company has installed data loggers that transmit information remotely, alerting them to any instances of low pressure. When a fully pressurized pipe breaks, the loggers transmit signals indicating pressure loss. A second type of data logger operates during evening hours, detecting vibrations even from the slightest leaks. Additionally, Cal Water has installed above-ground pipes on Cinchring Road and Quail Ridge South. SoCal Gas: Public Affairs Manager Ben Steinberger informed the City that SoCal Gas has identified four properties eligible for the placement of Compressed Natural Gas (CNG) Pods. During the week of December 16, SoCal Gas collected data to assess field conditions and company facility locations, with the goal of potentially energizing lines if localized conditions permit. SoCal Gas continues to evaluate re-energization options. They have installed two isolation valves, which allow for the safe management of natural gas flow, and are actively seeking opportunities for localized restoration. 80 Winterization City staff acquired 22 pallets of sandbags (100 bags per pallet) and 48 rolls of plastic sheeting through donation efforts. These winterization supplies were delivered to residents by Arty and his team from the Rolling Hills Community Association. The City is also distributing tarps to impacted residents, which are available for pick-up at City Hall. City staff coordinated a sandbag-filling event with student volunteers from the Palos Verdes Peninsula High School Interact Club and members of the Rotary Club of Palos Verdes. Thank you to everyone who participated. A special thank you goes to Republic Trash Service, COX Communications, Frontier Communications, Thompson Building Supply, the RHCA, the Rotary Club of Palos Verdes Peninsula, and the Peninsula High School Interact Club for their invaluable support with the winterization efforts. Donations and Relief Efforts Community Dinners The last community dinner for residents impacted by the utility shutoffs was held on October 24. Staff has arranged another meal for January 16 from 5:00 P.M. to 7:00 P.M. The City is grateful to Bettolino Kitchen for offering to cater the meal at no cost. The Women's Community Club of Rolling Hills will prepare desserts, and the Rolling Hills Community Association has generously offered water and coffee. The Block Captains will assist with setup, serving, and cleanup. The City also extends its gratitude to Julia Parton of the Palos Verdes Peninsula Rotary Club for coordinating the donation from the restaurant. Sirens HQE presented the first draft of the Standard Operating Procedure (SOP) to staff. The draft was reviewed by staff, Chief Kane from the LA County Fire Department, Captain Guerrero from the Los Angeles Sheriff's Department, and our Area G Disaster Management Area Coordinator, Brandy Villanueva. Staff have since submitted a revised version of the SOP to the Ad Hoc Committee for further review. Following the December 3 test, HQE identified that the amplifiers were outputting more wattage than the speakers are rated for. As a result, the vendor has scheduled a reconfiguration of the speakers for mid-January, during which they will also verify the appropriate wiring and firmware. Due to the location of the Eastern Gate Tower near power lines, HQE plans to temporarily de-energize the power lines for safety reasons during this work. They are coordinating with Edison to finalize the de-energization schedule and will notify the City once the date and time are confirmed. An amendment to the Professional Services Agreement with HQE has been executed to 81 extend the contract through the end of February, allowing for project completion. HQE has awarded the City of Rolling Hills a Community SAFE Grant (CSG), an initiative created by veterans of HQE Systems. This grant includes the installation of the SAFE Network System, a public safety communications network designed to operate independently of cellular or AC power. The system ensures uninterrupted communication between City leadership and residents when traditional communication methods fail. The open market value of the grant exceeds $30,000. Additionally, HQE is offering at-cost pricing for up to 700 Indoor SAFE Units, enabling residents to benefit from significantly reduced costs. The total value of the Community SAFE Grant, including the SAFE Units, exceeds $65,000 in public safety enhancements. Regular siren updates are being provided at each City Council meeting. On January 27, staff will present a report on the SOP and seek City Council guidance on funding for the SAFE Units. Although adjustments are still being made to the siren system, staff have received confirmation from HQE that the sirens can and will be activated in an emergency when evacuation is necessary. As a reminder, the sirens are just one form of emergency notification. Alert SouthBay and PVPready.gov are also trusted sources of information for the City of Rolling Hills. Palos Verdes Peninsula Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) Rolling Hills Estates is the lead agency in the collaborative update of the all-hazards Multi- Jurisdictional Hazard Mitigation Plan (MJHMP), which includes six jurisdictions: PVE, RPV, RHE, RH, and two Geologic Hazard Abatement Districts—the Klondike Canyon Geologic Hazard Abatement District and the Abalone Cove Landslide Abatement District. An Ad-Hoc Committee, consisting of one City Council member from each jurisdiction, will participate throughout the development of the plan. Interviews are currently being scheduled with consultants to perform all necessary work required for the preparation and adoption of the MJHMP, in full compliance with the Disaster Mitigation Act of 2000, 44 CFR 201.6, and the most current FEMA Local Mitigation Plan Guidelines. City Hall Backup Generator S&K’s engineering designs have been delayed by two weeks due to coordination with utility companies. They are expected to wrap up the design package shortly. Once completed and evaluated by staff and Council, staff will prepare a bid package for construction. Additional Information The City continues to remind residents that if they See Something, Say Something. This pertains to utility concerns, fire, and public safety. Residents should call 911 in an emergency. Reporting Water Leaks to Cal Water: 82 Cal Water has seen an increase in pipe leaks with customer private water lines and other utility lines. Residents should report water leaks to 310-257-1400. Palos Verdes Peninsula Emergency Readiness Alert SouthBay: Staff continues to promote Alert South Bay and having residents sign up for Alerts by texting “alertrh” to 888-777 or registering at AlertSouthBay.com Know Your Zone: The Know Your Zone maps are utilized by local public safety agencies (Sheriff and Fire departments), as well as the Peninsula cities, to prepare residents in the event of an evacuation. In urgent situations, when an evacuation need arises, residents and visitors are provided with timely critical information for impacted zones. Knowing your zone is critical to the evacuation process. If there is a wildfire or emergency, navigating the Know Your Zone map can help determine residents next steps in emergency incidents affecting where they live, work, and play. More information is available at: PVPReady.gov. Planning for Evacuation: Residents are asked to consider the items in their homes and determine which of them are important. If residents had twenty minutes to evacuate, what would they grab first? Residents should consider their vehicle size and write a list of belongings that would take priority. If an emergency were to occur being prepared could save time when time is critical. Video contents of one's home in detail for insurance purposes, before it is time to evacuate. Equine Preparedness: If evacuation warnings are issued, it is important for horse owners to exit the City early. Practice loading horses before an emergency and ensure that emergency contact information is on each halter. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: Attachment A - CL_AGN_241028_CC_15B_PublicSafetyUpdate.pdf Attachment B - CL_AGN_240909_CC_Item15B.pdf Attachment C - CL_AGN_240909_CC_Item15B_Letter_SCG_09-13-24.pdf Attachment D - CL_AGN_240914_CC_Item15B_SCG_ ResponseLetter.pdf Attachment E - CL_AGN_240926_CC_Item15B_Letter_SupevisorHahn.pdf Attachment F - CL_AGN_240926_CC_Item15B_CongressionalFEMA_Letter.pdf 83 Agenda Item No.: 15.B Mtg. Date: 10/28/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:SAMANTHA CREW, MANAGEMENT ANALYST THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS UPDATE DATE:October 28, 2024 BACKGROUND: On September 9, 2024, staff presented a status update on Public Safety and Emergency Preparedness to the City Council (Attachment A). The report outlined recent utility shut offs in Rancho Palos Verdes and detailed the actions taken by the City of Rolling Hills and the Rolling Hills Community Association (RHCA) to proactively address similar land movement issues in Rolling Hills. During that meeting, Mayor Mirsch requested that staff provide regular updates on any new developments to the City Council. The following day, September 10, the City was unexpectedly informed that potential utility shut offs were also imminent in Rolling Hills. Southern California Edison (SCE) notified staff that 28 households could potentially experience eventual electrical shut offs, a number that eventually increased to 51. On Thursday, September 12, staff received notice from SoCal Gas (SCG) that they would shut off service to 35 homes in Rolling Hills due to ongoing land movement in the Palos Verdes Peninsula area. It is important to note that both Mayor Leah Mirsch and Councilmember Patrick Wilson attended an emergency meeting with SCE and SCG, where they strongly advocated against shutting off gas services without further investigation. Despite this, on Monday, September 16—five days after receiving notice—SCG indefinitely shut off services to 37 homes, with gas restored to one household on September 24. 1 84 On Friday, September 13, the City learned that SCE planned to indefinitely shut off power to 51 households by no later than Wednesday, September 18, at 6:00 p.m. Residents affected by the SCG shutoff were contacted via email, text, and home visits. SCE sent notifications by email and text to affected households, but unfortunately, some residents were notified as late as within the hour of the scheduled shut-off. On Wednesday, September 18, COX Communications notified 44 households that they would discontinue service on Saturday, September 21. This evening, staff will present an update on the events since the last report and outline the actions the City has taken to address these unprecedented utility shut offs. DISCUSSION: The City immediately began coordination efforts on September 11, 2024. Key tasks included: Seeking legal counsel to stop the utility shut offs Hosting a community meeting for residents affected by the shut offs on Thursday, September 19, to provide updates and address concerns Organizing an Information Center on Saturday, September 28, which included resources from the County and communication partners Assisting residents with the permitting process for solar, generators, and propane installations Establishing expedited permitting processes at both the City and County levels Reaching out to elected officials to bolster opposition to the shut offs and request financial support Developing a communication plan with Tripepi Smith and updating the City’s website with emergency alerts Collaborating with the RHCA to send additional messaging via Dwelling Live and coordinate efforts Meeting with first responders to discuss response plans, additional monitoring, and security measures Partnering with the Rotary Club to establish a relief fund for impacted residents Enlisting Block Captain support for neighborhood communication and assistance Securing financial donations from SCE, SCG, and COX for the Rotary Relief Fund Coordinating with COX to set up a public charging station at City Hall for residents needing power and a workspace Coordinating with Verizon to establish a second charging station at the RHCA building City Correspondence to Local, State, Federal Partners 2 85 City Request to SCG Regarding Delay of Planned Gas Shut-Off: On September 13, the City Attorney formally requested that SCG delay the planned natural gas shut-off (Attachment B). The letter argued that the timing of the shut-off did not provide sufficient notice for residents to adequately plan or prepare. The letter concluded that if a delay was not granted, the City would pursue formal legal action with the California Public Utilities Commission (CPUC) or through the courts. On September 14, SCG responded, expressing regret over the need for the gas shut-off and stating they were continuing to monitor land movement in the community with the intention of restoring gas service when it could be done safely (Attachment C). Filing a Formal Complaint with the CPUC: On September 22, the City Council met in closed session and unanimously voted to direct the City Attorney to file complaints with the CPUC against SCG and SCE. This filing has been completed and the City is awaiting a hearing date. Letter to Supervisor Janice Hahn Requesting Support: On September 23, the City Council voted to send a letter to LA County Supervisor Janice Hahn requesting County assistance to cover the cost of additional law enforcement patrols during the utility shut offs (Attachment D). The letter also sought the Supervisor's support in urging the LA County Fire and Public Works departments to waive permitting fees for alternative power solutions during the emergency. The LA County Sheriff’s Department has been conducting active patrols in the affected areas, with Lomita Station deputies visiting homes impacted by the shut offs. On September 8, the Board of Supervisors approved and authorized the Fire Chief to waive inspection and permitting fees for propane, solar, and energy storage system installations until December 31, 2025, as well as reimburse residents who had already paid these fees. Councilmember Bea Dieringer spoke in favor of this request during public comment. Willdan Engineering graciously waived up to $5,000 in permitting fees. The City has supported residents through the permitting process and worked with the LA County Public Works Department to expedite applications and issue refunds to impacted residents. They will work with residents in the affected areas to ensure required permitting is submitted. Proclaiming a Local Emergency: On September 23, the City Council voted against declaring a local emergency. City staff will continue to monitor the situation and keep the Council up to date on any other developments related to this issue. Federal Legislators Urge Federal Emergency Management Agency (FEMA) Support: On October 21, 2024, Representative Ted Lieu, along with Senator Alex Padilla, Senator 3 86 Laphonza Butler, and Representative Adam Schiff, sent a joint letter urging FEMA to provide assistance and funding for residents affected by land movement on the Palos Verdes Peninsula. The letter called on FEMA Administrator Deanne Criswell to explore ways the agency could support mitigation efforts and provide relief to impacted homeowners (Attachment E). City Officials’ Meetings with Local, State, and Federal Elected Officials Over the past month, City staff and Council members have held multiple meetings with elected officials. The key themes discussed included: the re-energization of power data demonstrating significant land movement that prompted the shut offs collaboration with LA County Public Works on stormwater management and infrastructure financial assistance for residents impacted by the shut offs, and preventative programs or measures to mitigate future land movement. September 20: Mayor Leah Mirsch and City Manager Karina Bañales met with Assemblymember Al Muratsuchi and his staff to discuss recent shut offs and toured the impacted areas. Later that day, Councilmember Brea Dieringer and City Manager Bañales held a conference call with Senator Ben Allen and his staff. October 7: Mayor Leah Mirsch, Mayor Pro Tem Jeff Pieper, and City Manager Bañales met with CPUC Commissioner Darcie L. Houck and her staff, along with local officials, including Rancho Palos Verdes Mayor John Cruikshank, Councilmember Dave Bradley, City Manager Ara Mihranian, LA County Public Works Director Mark Pestrella, and Assistant Director Art Vander. The group toured affected areas in Rolling Hills and Rancho Palos Verdes. Following the tour, a meeting was held with key individuals, including LA County Supervisor Janice Hahn, SCG President Maryam Brown, SCG Chief Operating Officer Jimmie Cho, SCE President and CEO Steven Powell, and Cal Water President and CEO Martin A. Kropelnicki. October 11: City Manager Karina Bañales met with staff members from local, state, and federal representatives to brief them on the City’s current situation in preparation for the October 22 tour. October 18: Councilmember Patrick Wilson and City Manager Karina Bañales met with Senator Ben Allen and staff to discuss RH and toured the impacted areas. October 22: 4 87 Mayor Pro Tem Pieper, Councilmember Patrick Wilson, and City Manager Karina Bañales led a tour of the City's impacted areas. The group included Representative Ted Lieu, Representative Adam Schiff, State Senator Ben Allen, Assemblymember Al Muratsuchi, representatives from the office of Senator Laphonza Butler, LA County Supervisor Janice Hahn, Councilmember Dave Bradley, Councilmember Paul Seo, and Rancho Palos Verdes City Manager Ara Mihranian. Staff will report out information as a result of these meetings. Coordination Meetings City staff have been holding coordination meetings with the California Office of Emergency Services Southern Region, Los Angeles County Disaster Management Area G, and other local partners to discuss status updates on impacted areas. Representatives from RPV and the RHCA have been in attendance. Donations and Relief Efforts The City Manager ’s Office secured donations for winterization supplies from Republic Services, Thompson Building Materials, and COX Communications. Sandbags and rolls of plastic sheeting were procured at a reduced cost from Thompson. Educational resources on winterization were provided on the City’s website with assistance from LA County Public Works and Tripepi Smith. The Palos Verdes Peninsula Rotary Club hosted three community meals at City Hall, with food donated by local restaurants. Volunteers from the Block Captain program assisted with serving and setup. Additionally, Robert Half Staffing Services provided support to assist City staff during this time. On October 22, 2024, the Palos Verdes Peninsula Transit provided a 22-passenger shuttle for a tour of impacted areas. New Developments 5 88 City FAQ Email: The City has created an email address (faqs@cityofrh.net) for residents to submit questions regarding the recent power and gas shut offs. This resource is intended to help residents get answers from SCE, SCG, Cal Water, or COX. Rolling Hills Community Association: The RHCA has contracted McGee Survey Consulting to monitor land movement, with reports presented at RHCA board meetings. The RHCA also continues to maintain roads to ensure they remain open and accessible for residents. However, vehicle weight and size limits are in place in the affected areas. Any vehicles larger than passenger cars or pickups visiting homes in these areas require authorization from the RHCA, though mail and Amazon deliveries are exempt from this restriction. Permitting for solar panels and generators has been streamlined, allowing applications to be approved in person and over the counter during normal business hours. Permit fees have been waived. Additionally, the RHCA board has approved waiving late fees for the December 10 Association assessment for properties that have had their utilities shut off. This waiver applies only to occupied homes with functional utilities that had gas or electricity turned off in September due to the land movement. SCE: On October 21 SCE notified the City that power would be restored to 12 households on October 25. As of this report, the total number of households slated for restoration has not been confirmed. City staff met with SCE on October 24 to address gaps in communication, the timing of notifications to residents, and setting realistic expectations for power restoration. Staff has requested that SCE improve communication and clarify restoration timelines for any future outages. Cal Water: Staff and Cal Water representatives are coordinating a presentation to the City Council to provide updates on their above-ground infrastructure. SCG: As a preventative measure, SCG has been installing valves throughout the City. Winterization The City is actively promoting proactive winterization to residents to help safeguard their property from groundwater infiltration during the winter months with information such as: Begin filling any ground fissures Planning and installing flood, debris, and erosion control measures prior to the storm season, as it may be too late once the conditions arise While these protective installations may not always be aesthetically pleasing, their 6 89 effectiveness should take priority over appearance Be prepared to personally monitor and maintain these installations during storm periods, as even minor adjustments can prevent significant failures. The City has partnered with Thompson Building and Materials to procure plastic sheeting and 100 filled sandbags for impacted residents. Local partners, including COX and Republic Services, are partially covering the cost of these materials. Frontier Communications has also donated 60 sandbags and 50 12x16’ tarps. The City is providing information regarding winterization through its website, under the Resident Resources tab and RHCA e-newsletter. Additional Information The City continues to remind residents that if they See Something, Say Something. This pertains to utility concerns, fire, and public safety. Residents should call 911 in an emergency. Reporting Water Leaks to Cal Water: Cal Water has seen an increase in pipe leaks with customer private water lines and other utility lines. Residents should report water leaks to 310-257-1400 Palos Verdes Peninsula Emergency Readiness Alert SouthBay: Staff continues to promote Alert South Bay and having residents sign up for Alerts by texting “alertrh” to 888-777 or registering at AlertSouthBay.com Know Your Zone: The Know Your Zone maps are utilized by local public safety agencies (Sheriff and Fire departments), as well as the Peninsula cities, to prepare residents in the event of an evacuation. In urgent situations, when an evacuation need arises, residents and visitors are provided with timely critical information for impacted zones. Knowing your zone is critical to the evacuation process. If there is a wildfire or emergency, navigating the 7 90 Know Your Zone map can help determine residents next steps in emergency incidents affecting where they live, work, and play. More information is available at: PVPReady.gov. Planning for Evacuation: Residents are asked to consider the items in their homes and determine which of them are important. If residents had twenty minutes to evacuate, what would they grab first? Residents should consider their vehicle size and write a list of belongings that would take priority. If an emergency were to occur being prepared could save time when time is critical. Emergency Siren Test: On Wednesday, October 16, the City performed its first emergency Siren test after three poles were installed at separate locations within Rolling Hills. The purpose of the test was to examine the tone and volume of the siren as part of the installation process. Following the alert a survey was sent to residents, via Dwelling Live, to gather information on the effectiveness of the sound. Many residents reported that they did not hear the siren. Staff will help identify potential deficiencies and compile a list of locations to provide HQE ahead of any full testing and going live. Additionally, HQE have produced a draft standard operating procedure (SOP) for review. Staff will begin to draft red-line versions / comments, gain feedback and input from our Public Safety partners, and then present a draft version to the Siren subcommittee for review and input prior to bringing to City Council. Prepared Peninsula Expo: On Sunday, October 27, 2024, from 10am –1pm, the peninsula cities hosted a free event at the Palos Verdes Farmers Market at the Peninsula High School on how to be disaster ready. There were demonstrations, instructions on building emergency bags, emergency preparedness tips for family and pets, School District preparedness plans. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: Attachment A - CL_AGN_240909_CC_Item15B.pdf Attachment B - CL_AGN_240909_CC_Item15B_Letter_SCG_09-13-24.pdf Attachment C - CL_AGN_240914_CC_Item15B_SCG_ ResponseLetter.pdf Attachment D - CL_AGN_240926_CC_Item15B_Letter_SupevisorHahn.pdf Attachment E - CL_AGN_240926_CC_Item15B_CongressionalFEMA_Letter.pdf 8 91 Agenda Item No.: 15.B Mtg. Date: 09/09/2024 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:SAMANTHA CREW, MANAGEMENT ANALYST THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS REPORT DATE:September 09, 2024 BACKGROUND: On July 29, 2024, Southern California Gas Company (SoCal Gas) notified approximately 135 Portuguese Bend Community of Rancho Palos Verdes (RPV) households that their service would be discontinued. On August 31, 2024, Southern California Edison (SCE) gave a similar notice. Power was de-energized, and an evacuation notice was put into effect. On September 2, 2024, Edison also discontinued service to 105 Seaview homes for varying lengths of time. There is currently no evacuation warning for Seaview. As of writing this report, gas services to additional homes in the Portuguese Bend Beach Club community have been discontinued until SoCal Gas determines it is safe to resume service. This evening, staff will provide an update on recent events in the City of Rolling Hills and how the City, in partnership with the Rolling Hills Community Association and local partners, is working proactively to stay vigilant, informed, and prepared. Our shared commitment to keeping the community safe remains our top priority. DISCUSSION: The City of Rolling Hills is directly above the RPV communities impacted by gas and electric shutoffs. What has transpired in RPV has alerted our community and local partners. It is important to note that some incidents have occurred in our community that were surprising and unexpected. As a result, a proactive approach on utility infrastructure has been taken. Cal Water There have been two significant water line breaks on Cinchring Road, both of which were promptly addressed by Cal Water. After the first break, City staff and RHCA were able to resolve the issue the same day. Cal Water representatives then met with both agencies to discuss the next steps and reaffirm their commitment to staying proactive and vigilant. 192 Additionally, Cal Water hired a geologist to closely monitor these areas and ensure their infrastructure meets community needs. A separate rupture was found on Quail Ridge Road South, caused by a tree root, and repairs were made with minimal disruption. Southern California Gas SoCal Gas began daily monitoring of its natural gas lines in this area, including the Flying Triangle. RHCA and City staff joined SoCal Gas representatives on a tour to ensure that key areas of concern were being addressed. Their monitoring efforts have included both drive- throughs and walk-throughs. SoCal Gas has also hired a geologist to gather data and ensure the integrity of their infrastructure. Recently, they informed RHCA and the City of their plans to install isolation valves, which will allow them to safely section off the gas for repairs with minimal service disruptions, if necessary. As they continue monitoring, they are keeping City staff and RHCA updated with any developments. Southern California Edison SCE is also proactively inspecting its infrastructure. Residents may have received notices informing them that drones will inspect their power lines. In addition, helicopter activity throughout Rolling Hills has increased to ensure sound infrastructure. SCE aims to identify any damaged or hazardous poles that may need repair. This work is also in conjunction with SCE's wildfire prevention and mitigation program. Los Angeles County Fire Department The RHCA and City staff have held ongoing meetings and walk-throughs with LA County Fire Acting Assistant Fire Chief Brian Kane and Community Services Liaison Rosemary Viveros. These meetings, which include frequent monitoring of the Flying Triangle and recently affected areas by Station 52, are aimed at ensuring community safety. Of particular note, we discussed recent developments at Station 56. The LA County Fire Department’s maintenance team inspected the reported damage to the firehouse garage door frame at Station 56. The necessary repairs were addressed, and Chief Kane assured the City there would be no interruptions to their daily operations. Los Angeles County Sheriff's Department Similarly, City staff informed LASD Captain Kimberly Guerrero of new developments within Rolling Hills. Los Angeles Public Works – Flood Control District The City Council Storm Drain Ad Hoc Committee, comprised of Mayor Leah Mirsch and Mayor Pro Tem Jeff Pieper, recently met with executives from the LA County Flood Control District to discuss the feasibility of capturing stormwater from the Flying Triangle. The meeting was productive as LA County provided insight into how a project of this magnitude can be approached, such as meeting with additional state and federal agencies. An additional meeting is being scheduled for an on-site visit/tour of the Flying Triangle. Rolling Hills Community Association The Rolling Hills Community Association is conducting GPS monitoring to assess movement 293 on Cinchring Road, Quailridge Road South, and the Flying Triangle. Ten monitoring points have been established, and the collected data will be shared with homeowners and other stakeholders once it becomes available. Additionally, the City’s Storm Drain Ad Hoc Committee has met with the RHCA’s Ad Hoc Committee, which includes President Fred Lorig and Director Anne Smith, to address related issues. The City of Rolling Hills is actively collaborating with its utility partners, public safety officials, and the Rolling Hills Community Association to ensure the safety of its community. Communication City staff understands the importance of keeping the community informed about developments within the City of Rolling Hills and neighboring areas. To achieve this, staff will continue to use the Blue Newsletter and enhance the City website for information dissemination. Additionally, the RHCA has offered to use Dwelling Live for further information sharing and messaging. PUBLIC SAFETY AND EMERGENCY PREPAREDNESS City staff and RHCA recognize that emergency preparedness is a collective effort, not just an individual concern. Below are a few helpful tips on getting started now: Prepared Peninsula Expo On Sunday, October 27, 2024, from 10 am to 1 pm, the peninsula cities are hosting a free event at the Palos Verdes Farmers Market at the Peninsula High School on how to be disaster ready. There will be demonstrations, instructions on building your own emergency bag, emergency preparedness tips for your family and pets, School District preparedness plans, trick or treating for the youth (wear costumes!) and free market food vouchers. This family fun event will be held at 27118 Silver Spur Road, Rolling Hills Estates. We are partners in keeping our community safe. If you see something, say something. In an emergency, call 911. So Cal Gas - Look, Listen And Smell Look – If you see a damaged connection to a natural gas appliance, dirt/water blowing into the air, a dry patch of grass, fire, or an explosion near a pipeline. Listen – If you hear unusual sounds like hissing or whistling. Smell – If you smell the distinctive odor of natural gas*. *Please note that odors do fade so it’s important to not solely reply on just your nose. Report leaks to SoCal Gas at 1.800.427.2200 394 SoCal Edison: Look Up, Look Out, And Live When doing yard work or outdoor chores, remember to look up and look out for power lines. Any contact with a power line can seriously hurt you, or even kill you. Be extra careful with ladders, tree trimming equipment, fruit-harvesting poles, pool skimmers, or any tool that you use above your head. Whether overhead or on the ground, consider all power lines energized and dangerous. Downed Lines? Stay 100 Ft. away and call 911 Report Water Leaks to Cal Water Cal Water has seen an increase in pipe leaks with customer private water lines and other utility lines. Please report water leaks to 310.257.1400. Alert Southbay Please make sure you are signed up for Alerts by texting “alertrh” to 888-777 or registering at AlertSouthBay.com Know Your Zone The Know Your Zone maps will be utilized by local public safety agencies (sheriff and fire departments), as well as your Peninsula cities, to prepare you in the event of an evacuation. In urgent situations, when an evacuation need arises, residents and visitors will be provided with timely critical information for impacted zones. Knowing your zone is critical to the evacuation process. If there is a wildfire or emergency situation, navigating the Know Your Zone map can help determine your next steps in emergency incidents affecting where you live, work, and play. It’s also essential to sign-up for important emergency notifications through the Alert Southbay system. To find your zone, go to PVPReady.gov All Rolling Hills Zones begin with the letters ROL CONCLUSION Based on the information provided, City staff welcomes feedback from the City Council on increasing communication or collaboration with local partners. FISCAL IMPACT: Not applicable 495 RECOMMENDATION: Receive and file. ATTACHMENTS: 596 Patrick T. Donegan Of Counsel (310) 220-2172 Patrick.Donegan@bbklaw.com Best Best & Krieger LLP | 18101 Von Karman Avenue, Suite 1000, Irvine, California 92612 Phone: (949) 263-2600 | Fax: (949) 260-0972 | bbklaw.com September 13, 2024 VIA E-MAIL The Southern California Gas Company Attn: Gabriela Medina 1851 N. Gaffey Street San Pedro, CA 90731 GMedina1@socalgas.com Dear Ms. Medina: The purpose of this letter is to formally request that Southern California Gas Company (“SoCalGas”) delay the planned natural gas turn off in the City of Rolling Hills (“City”) as stated in SoCalGas’ September 12, 2024 Community Update (“Service Turn-Off”). As you are likely aware, the City and its residents were provided notice Thursday morning that natural gas service would be turned off the following Monday. In other words, roughly 1.5 business days to prepare for this catastrophic event. The timing of this notice and Service Turn- Off are unacceptable and do not give the City and its residents sufficient time to make plans and prepare for what appears to be an indefinite turn-off of natural gas service. In short, SoCalGas’ Community Update relies upon a “recent geological hazard survey” and “an incident with the water system” to justify its decision. These tenuous reasons create more questions than they answer. Among others, what did this “recent geological hazard survey” show that would justify this drastic step? What is new and different today than say 1 week, 1 month or 1 year ago? Are there any other remedial measures that can be taken to address the issues raised by this “recent geological hazard survey” short of the Service Turn-Off? What does the water system and that entirely different utility system have to do with SoCalGas’ infrastructure and service in the City? While SoCalGas does have the authority to take action to ameliorate public safety issues, this ability is not unlimited The California Public Utilities Commission has promulgated a comprehensive set of tariffs and rules (see Rule 23, Schedule No. GR – Residential Service Special Condition 6., etc.) governing the turn off of services. As such, an indeterminate Service Turn-Off is a drastic step and must be supported by the facts. It is the City’s position that SoCalGas’ Service Turn-Off, as currently constituted, is not supported and would be a draconian overreach that would place numerous City residents in an extremely precarious position with limited time to prepare and make other living arrangements that contemplates no natural gas service to their homes. Further, to the City’s understanding, SoCalGas has not undertaken an less impactful remedial measures as it has done in other neighboring jurisdictions. The City is unclear as to why these other jurisdictions were afforded different treatment than the City and its residents. 97 The Southern California Gas Company September 13, 2024 Page 2 Best Best & Krieger LLP Please be advised, that if a delay is not granted, the City will have no other choice but pursue other formal legal action with the California Public Utilities Commission or the courts. Due to the impending Monday Service Turn-Off, please respond by Saturday, September 13, 2024 by 3:00p.m. Sincerely, Patrick T. Donegan for BEST BEST & KRIEGER LLP PTD:wh 65277.00001\42678410.2 98 Morgan B. Van Buren, Esq. Senior Counsel - Litigation Office of the General Counsel 555 W. Fifth Street, Suite 1400 Los Angeles, CA 90013-1034 Tel: (213) 244-2937 Fax: (213) 629-9620 Email: mvanbure@socalgas.com September 14, 2024 Patrick T. Donegan BEST BEST & KRIEGER Patrick.Donegan&bbklaw.com Dear Mr. Donegan: Please allow this correspondence to serve as Southern California Gas Company’s (“SoCalGas”) response to your September 13, 2024 letter, in which you request that SoCalGas delay the shutoff of gas service to the City of Rolling Hills (the “City”) scheduled to occur September 16, 2024, at approximately 3:00 p.m. As discussed below, the dynamic and ongoing land movement in the affected area requires that SoCalGas take immediate action to promote the safety of the community. Therefore, SoCalGas unfortunately cannot delay the scheduled shutoff. Longstanding and Accelerated Land Movement in the Palos Verdes Peninsula Has Caused Damage to City and Utility Infrastructure, and is Presently Exerting a High Degree of Stress on Gas Lines in the Affected Area of Rolling Hills As you are aware, the City sits on top of a geologically active zone, which consists of four active landslides impacting the Palos Verdes Peninsula. Although Rolling Hills and Rancho Palos Verdes (“RPV”) are separate and distinct municipalities with different geographical locations, the two cities are similarly impacted by the four active landslides. SoCalGas technical and operational personnel, as well as third-party experts, have been closely monitoring land movement in the Palos Verdes Peninsula. Beginning in approximately November of 2023 and through the Winter season, heavy precipitation in the area resulted in increasingly active land movement which has been continuing1. Recently, the City of RPV provided an update from its engineers on the land movement, who determined, “movement on the north and west ends of the landslide complex is slowing down, while movement at the south end continues to accelerate.” RPV’s engineers estimate that the land may be moving up to 4.5 feet per month at its current rate, “about 88 times faster than it was in October 2022.” 1 See Portuguese Bend Land Movement Monitoring Survey October 10, 2023 through May 28, 2024 Survey Report for the City of Rancho Palos Verdes prepared by McGee Surveying Consulting and Gov. Gavin Newsom’s Proclamation of a State of Emergency dated September 3, 2024. 99 September 14, 2024 Page 2 Land movement has been accelerating over the past several months, with visible signs of movement observed in the Rolling Hills community. Notably, a water main line on Cinchring Road ruptured on September 8, 2024. Visible signs of land movement consisting of road cracks that run east-west were also observed across the street from the location of the ruptured water main. The Rolling Hills Community Association (“RHCA”), which has been monitoring areas of concern in the City, has also observed visible signs of land movement in the area, including a recent drop in soil surface of approximately 4 to 5 inches near the location of the ruptured water main. Additionally, an approximately 300-foot-long landslide scarp trending northwest- southeast was observed by SoCalGas’s engineers at the intersection of Portuguese Bend Road and Ranchero Road. The vertical offset of the roadway at the scarp was approximately 6 to 8 inches high. The visible signs of significant land movement in the affected area, including the ruptured water main, are indicative of a high degree of stress on SoCalGas’s infrastructure. Further, based on geotechnical data recently obtained by SoCalGas, multiple sections of underground gas pipeline within the affected area of the City of Rolling Hills, including in the location of the recent water main break, are within an active landslide area that is exhibiting a high degree of ground movement from differential land movement. This data indicates that SoCalGas’s infrastructure in the area is presently under significant stress caused by a high degree of land movement. Moreover, large portions of the three landslide areas located directly below the City have been moving at an estimated rate of approximately 5 inches per week, resulting in multiple instances of infrastructure breakage. This includes a gas main line that broke in the Seaview community of RPV on August 30, 2024, which necessitated shutting off gas service to 23 homes using a shutoff valve that SoCalGas installed due to land movement in the area. This main break, which was caused by sudden tensile overload, resulted in approximately 5 inches of separation between the broken ends of the line. Of note, SoCalGas was performing daily leak surveys in this area. However, there were no gas leaks detected prior to the sudden main break, so leaks do not seem to be predictive of larger main breaks. Similarly, SoCalGas determined it was unsafe to continue providing natural gas service to 28 homes in the western Seaview area and 24 homes in the Portuguese Bend Beach Club of RPV because the gas line serving these communities is located in an area where land is moving at an estimated rate of approximately 5 inches per week. As such, on September 6, 2024, SoCalGas shut off service to these communities in order to promote public safety. / / / / / / / / / / / / 100 September 14, 2024 Page 3 SoCalGas Has Exercised Reasonable Diligence and Care to Safely Provide Gas Service to the Areas Impacted by the Accelerated Land Movement Throughout the Palos Verdes Peninsula Despite challenges posed by the accelerated land movement throughout the Palos Verdes Peninsula, SoCalGas has taken reasonable steps in its efforts to continue safely serving the areas impacted by the active landslides. These efforts have included: • Acceleration of leak inspection intervals throughout the Palos Verdes Peninsula, including in the City of Rolling Hills. • Close coordination with first responders, city officials and third-party experts to keep the public informed and to support infrastructure enhancements. The dynamic and fast-changing land movement on the Palos Verdes Peninsula has since entered a new phase, prompting several decisive actions to protect affected residents and business owners: • Southern California Edison has shut off electric service to hundreds of homes in the Portuguese Bend and Seaview communities of RPV, some indefinitely; • The City of RPV issued an evacuation warning for the Portuguese Bend Community Association, advising residents that they should, “prepare to evacuate and seek alternative housing;” • Governor Gavin Newsom declared a State of Emergency for the City of RPV due to increasing land movement and utilities’ increasing inability to safely serve portions of the community. Conditions Beyond SoCalGas’s Reasonable Control Have Made the Provision of Gas Service to the Affected Area of Rolling Hills Unsafe SoCalGas operates under the laws of the State of California and is regulated by the California Public Utilities Commission (“CPUC”). SoCalGas’s activities are guided by the Rules and Tariffs that are approved by the CPUC. Safety of its customers and its facilities are paramount to SoCalGas. CPUC Tariff Rule No. 23, sets forth the rules regarding continuity of service and interruption of delivery: The Utility will exercise reasonable diligence and care to furnish and deliver service to its customers, and to avoid any interruption of same. The Utility shall not be liable for damages or otherwise for any failure to deliver gas or provide service to its customers, which failure in any way or manner results from breakage of its facilities, however caused, war, riots, acts of God, strikes, failure 101 September 14, 2024 Page 4 of or interruption in service, operating limitations or other conditions beyond its reasonable control. Further, California Public Utilities Code section 451 provides in relevant part that, “[e]very public utility shall furnish and maintain such adequate, efficient, just, and reasonable service, instrumentalities, equipment, and facilities,…as are necessary to promote the safety, health, comfort, and convenience of its patrons, employees and the public.” Notwithstanding SoCalGas’s reasonable efforts, the ongoing land movement – a natural condition beyond SoCalGas’s reasonable control – has made the provision of gas service to the affected area of the City unsafe at this time. The water main breakage on September 8, 2024, as well as the visible signs of land movement in the area, including road cracks, fissures, and an approximately 4 to 5 inch drop in soil surface, are consistent with the land movement observed in connection with the gas main rupture that occurred in the Seaview community on August 30, 2024: approximately 5 inches of land movement that was sufficient to cause a sudden line break of approximately 5 inches due to tensile overload. As discussed above, given the rate at which the land has moved within the geographically active areas, gas lines can suddenly break in the absence of a preceding gas leak, as demonstrated by the gas main break in the Seaview community. As such, a line break cannot be predicted even when performing daily leak surveys and monitoring the area on a 24-hour basis. A broken gas line could pose significant safety risks to the community, including the risk of fire and gas migration to nearby structures. This risk is heightened when, as here, a sudden gas line break cannot be predicted due to the dynamic and accelerated nature of the land movement. Indeed, SoCalGas is not the only utility that has identified the significant safety risks created by the accelerated land movement. Today, Southern California Edison (“SCE”) notified customers that, “[d]ue to critical safety issues,” SCE will turn off power to approximately 51 properties located within and/or near the affected area of Rolling Hills no later than September 18, 2024, at 6:00 p.m. Based on the foregoing, SoCalGas unfortunately cannot delay the scheduled 9/16/24 shut off of gas service to the affected area of the City. Doing so would subject the community to significant safety risks. SoCalGas will therefore carry out a process for a safe shut down of gas service to the community on September 16, 2024, at 3:00 p.m. in compliance with Federal safety regulations and standards. The CPUC is aware of this unfortunate situation. / / / / / / / / / 102 September 14, 2024 Page 5 SoCalGas Continues to Actively Monitor the Land Movement SoCalGas regrets the need to shut off service at this time and is continuing to monitor the ongoing land movement in the community with the intent of restoring gas service if and when it may be reasonably safe to do so. If you have any questions or would like to discuss this matter further, please do not hesitate to contact me. Sincerely, Morgan B. Van Buren, Esq. 103 City of Rolling Hills INCORPORATED JANUARY 24, 1957 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 September 26, 2024 The Honorable Supervisor Janice Hahn Los Angeles County 4th District Office 302 W. 5th Street, #200 San Pedro, CA 90731 RE: City of Rolling Hills Seeking Assistance with Additional Law Enforcement Services and Waiving or Reducing Costs Associated with Permits Honorable Supervisor Hahn: I hope this letter finds you well. I am writing on behalf of the City of Rolling Hills to request your support in securing additional funding for law enforcement services from the Los Angeles County Sheriff’s Department for those areas in our City impacted by recent natural gas and electricity shut-offs. We also seek your assistance in waiving or reducing the permit fees imposed by the Los Angeles County Public Works and the Los Angeles County Fire Department for the installation of propane tanks, generators, and solar panels for these same residents. You have been a key advocate for connecting cities with the essential services they need. Such as your efforts in securing supplemental law enforcement for our neighbor Rancho Palos Verdes ensured the communities of Sea View and Portuguese Bend remained safe. We deeply appreciate your leadership and swift action, and we know you understand the importance of these services for your constituents impacted but utility service shut-offs. The recent natural gas and electricity shutdowns have created new challenges for our community. The current state of the City has underscored our reliance on the Los Angeles County Sheriff’s Department, but these circumstances are straining our existing resources. Securing additional funding would help us maintain the safety our residents depend on by increasing patrols and improving response times during this challenging time. Additionally, due to these disruptions, the need for alternative utility sources like propane tanks, generators, and solar systems has become urgent. However, the current County permit fees present an unnecessary financial burden for our residents that are faced with securing these alternative sources. Thus, on behalf of the City, I am kindly asking for your assistance in getting these fees waived or reduced. Doing so will help expedite installations and provide much-needed relief. 104 City of Rolling Hills Letter to Honorable Supervisor Hahn September 26, 2024 Page 2 of 2 To highlight our specific asks, the City is requesting funding for immediate needs such as: Law Enforcement services • The City is seeking one (1) deputy for each of the three (3) shifts for seven days a week for up to twelve months; Permitting Fees: • Waiving or reducing the fees associated with LA County Public Works and LA County Fire permitting fees for residents impacted by the utility shut-offs. We are committed to continue working closely with your office and relevant departments to address these issues. With your continued support, we can enhance the safety and well-being of our community during this difficult time in our City. Thank you for your ongoing dedication to the City of Rolling Hills and the communities you serve. We look forward to collaborating with you further and appreciate your consideration of this request. Please feel free to reach out to me at any time with any questions or concerns regarding the above. Sincerely, Karina Bañales City Manager Encl: Los Angeles Sheriff’s Department: City of Rolling Hills Landslide Detail cc: Rolling Hills City Council 105 CITY OF ROLLING HILLS RH Landslide Detail COST ESTIMATE SHEET 0500-1300 1 Deputy @ 8 Hours X 119.41 = $955.28 1300-2100 1 Deputy @ 8 Hours X 119.41 = $955.28 2100-0500 1 Deputy @ 8 Hours X 119.41= $955.28 TOTAL (1 Day): $2,865.84 TOTAL (7 Days): $20,060.88 This is only an estimate of expenses, based on an average of Deputies’ salaries. The actual cost may vary, based on rank of the Deputies working these events. Sergeant Tina McCoy may be contacted at (310) 891-3227. 106 October 21, 2024 The Honorable Deanne Criswell Administrator Federal Emergency Management Agency 500 C Street, SW, 8th Floor Washington, D.C. 20472 Dear Administrator Criswell, Thank you for your commitment to protecting all communities before, during, and after disaster strikes. We write to you regarding the urgent landslide on the Palos Verdes Peninsula and its devastating consequences for the residents of the communities of Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates. The Greater Portuguese Bend Landslide complex is located on the Palos Verdes Peninsula in western Los Angeles County. As a result of the 2022 and 2023 winter storms, all three cities have experienced land movement at an unprecedented pace. In the City of Rancho Palos Verdes, the amount of land movement that the city was previously experiencing over the course of an entire year is now occurring on a weekly basis. With this accelerated movement, utility infrastructure has been significantly impacted, and many residents are now without access to basic utilities. The de-energization of the region also poses a significant threat to critical public infrastructure such as sewage service and the dewatering wells that are needed to mitigate the landslide. Your leadership has been key in addressing this land movement. Through FEMA’s Building Resilient Infrastructure and Communities (BRIC) grant, the City of Racho Palos Verdes will be able to mitigate this crisis by eliminating excess moisture and reducing future ground movement. The City of Rancho Palos Verdes has also been working closely with FEMA and the California Office of Emergency Services (CalOES) in updating their scope of work for this project. This close partnership has allowed the City to maintain eligibility for the BRIC grant while conducting immediate work that is critical in addressing the ongoing movement. We are thankful that federal resources are being utilized in the area. After a recent visit from Regional Administrator Bob Fenton, FEMA has requested the U.S. Army Corps of Engineers and the U.S. Geological Survey to provide technical assistance to the City of Rancho Palos Verdes as they work to stabilize the land. We urge any assistance be extended to the City of Rolling Hills and City of Rolling Hills Estates, so they too can work to mitigate the land movement and restore a sense of safety for their residents. It is our understanding that the region faces challenges in accessing both state and federal aid because the land movement has persisted over time. We ask that FEMA work to identify any 107 assistance and funding, that can be made available, to the residents impacted by land movement on the Palos Verdes Peninsula. We know you share our deep concern about the impact that this land movement is having on the residents and businesses in these communities. Like you, several of us have visited the landslide area and witnessed firsthand the devastating impact this issue has had on the community. Following the increased land movement, we have held several meetings with experts from FEMA and our state and county representatives to better understand the impacts of this movement and what resources could be deployed in response. Additionally, we are continuing to advocate for projects submitted by the Geologic Hazard Abatement Districts through the federal appropriations process. We urge you to consider all pathways to provide support to residents impacted by land movement on the Palos Verdes Peninsula. We will continue to work with federal, state, and local officials to support these communities and their residents to ensure that any resources that can be offered to support them are available. We ask that you continue to keep our offices apprised of your work in the region and maintain communication as we work together to support impacted residents. Thank you again for your attention to this emergency. We look forward to your response and cooperation in tackling this challenge. Sincerely, ___________________________ Ted W. Lieu Member of Congress ___________________________ Alex Padilla U.S. Senator, California ___________________________ Adam Schiff Member of Congress ___________________________ Laphonza Butler U.S. Senator, California 108 Agenda Item No.: 15.B Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:SAMANTHA CREW, MANAGEMENT ANALYST THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:RECEIVE AND FILE A PRESENTATION ON THE USE OF DIESEL GENERATORS WITHIN CITY LIMITS AND BEST PRACTICES OR RECOMMENDATIONS FROM OTHER JURISDICTIONS DATE:January 13, 2025 BACKGROUND: On Thursday, September 12, Southern California Gas Company (SCG) notified thirty-five (35) Rolling Hills residents that they would shut off service and one day later, on September 13, Southern California Edison (SCE) announced their indefinite power shut off to fifty-one (51) homes, both due to ongoing land movement in the Palos Verdes Peninsula area. Residents scrambled to find alternative power sources to continue residing in their homes. The City established expedited permitting processes at both the City and County levels for the installation of alternative power solutions and collaborated with residents to ensure they could safely deploy these resources if they chose to do so. The City’s Municipal Code allows for the installation/construction of certain improvements under the Temporary Use Permit Chapter (17.48), Section 17.48.040 lists Allowed temporary uses. Subsection (C) in Chapter 17.48 expands this list: Similar Temporary Uses. Similar temporary uses which, in the opinion of the review authority, are compatible with the zoning district and surrounding land uses. In addition, Section 17.48.020 (B) explains that emergency public health and safety activities are exempt from the requirements for a temporary use permit and other City approval. In the de-energized areas of the City, generator use has become common and a critical element for remaining in one’s home. Recently, City Staff became aware that there are concerns regarding the noise levels of the generators. There are no current City ordinances that apply to this concern. This evening, staff is requesting City Council direction on addressing concerns regarding loud 109 noises from generators. 1. Maintain the Status Quo: The City can choose not to adopt any specific noise ordinance or regulation at this time. 2. Adopt a Noise Ordinance: The City could adopt a traditional noise ordinance applicable to all noise in the City based on metric(s) that best effectuate the City’s desired goals. 3. Establish Time Frames for Mechanical Equipment Noise: The City could implement a policy setting allowable time frames for generator use and other audible mechanical equipment (e.g., pool pumps, older air conditioning units). Based on this evening's discussion, staff will provide additional information for City Council's review and consideration at a future meeting. DISCUSSION: After researching ordinances from other municipalities, staff found limited comparable circumstances, as utility shutoffs are uncommon. Although not the same, communities that experience frequent Public Safety Power Shutoffs (PSPS), in fire prone areas have a similar need for generators. Staff reviewed a few cities (Attachment A) that have addressed noise concerns related to generator use. For example, the City of Lafayette amended its noise ordinance to include specific provisions for backup generators during power outages, establishing timeframes for their operation to minimize disturbances. Similarly, the City of Emeryville allows for temporary noise waivers and provides exemptions for emergency activities, including generator use during power outages. The City of Saratoga takes a more lenient approach by exempting emergency generators from noise standards entirely during outages. These cities adjusted or clarified their noise ordinances to address the growing reliance on backup generators during PSPS and similar emergencies, reflecting an understanding of the community’s need for power continuity while balancing noise impacts. Staff connected with residents and staff from the City of Rancho Palos Verdes, who are similarly experiencing complaints about generator use resulting from utility shutoffs. The City of Rancho Palos Verdes Code Enforcement Officer explained that "due to the state of emergency, the city cannot regulate the hours of operation for generators, as they are essential for utility functions." Residents in the Portuguese Bend neighborhood shared that there is a community understanding to limit generator use to between 7:00 A.M. and 10:00 P.M. out of consideration for neighbors. However, generators used for wells and sewers are running continuously, 24/7, due to the critical nature of their operation. To assist with this evening's discussion, staff are providing information on noise decibels, sound deflectors, and generators. Noise Pollution: Noise levels are quantified in decibels (dB), a unit measuring the intensity of sound. This measurement is logarithmic, meaning each increase in 10 dB represents a tenfold increase in sound intensity. The World Health Organization (WHO) defines noise above 65 decibels (dB) as noise pollution. To be precise, noise becomes harmful when it exceeds 75 decibels (dB) and is painful above 120 dB. 110 Unit Examples: 0 dB – The faintest sound the average human ear can perceive. 30 dB – Comparable to a whisper. 60 dB – Normal conversation, A/C unit at a distance of 100 ft. 70 dB – Shower, dishwasher. 90 dB – Power lawn mower, subway train. 110 dB – Rock concert, chainsaw. As an example, a 3,000 square foot home typically requires a generator that is 20-30 kilowatts (kW) to power most appliances at once. The sound emittance from a 22 kW generator is approximately 67 dB at a distance of 23 feet. Liquid-cooled models can see lower dB numbers around 61 dB. Various factors that can amplify the noise of a generator include: Topography, including canyons. Echo from nearby buildings. Atmospheric conditions. A generator’s installation on a resonant surface such as wood decking. Sound Deflectors: Barriers such as walls, fences, or specially designed acoustic barriers deflect and absorb sound. The material and height of the barrier play a significant role in its effectiveness. Reducing vibration with an isolation mount is also helpful. Keeping components tight, well- lubricated, and in good condition minimizes unnecessary noise. Piling sandbags is an alternative DIY soundproofing method when keeping in mind the minimum clearance from the unit. Types of Generators: Permanent standby generators are permanently connected to a building’s electrical system. When a power outage occurs, these generators can either automatically or manually restore power to the building. Standby generators are typically powered by diesel or natural gas and are more expensive. Portable generators run on gasoline or diesel and must be manually installed once a power outage occurs and are less expensive. SCE encourages customers to evaluate backup generation to help power critical operations during an interruption and avoid monetary losses as much as possible. Before installing a backup generator that will be connected to your home or business electrical system, you must inform SCE of the generator location by completing and submitting an online application for interconnection to SCE, according to California Health and Safety Code Section 119085 (b). Attaching a generator to a residence will push power into any wires connected to a house, including the wires fixed to your meter. This is called “backfeed” and creates a dangerous situation. Any electrical workers performing work on a line with backfeed will not know there is power in the line and could be injured or lose their lives. If a line with backfeed breaks and falls to the ground, it could also start fires or electrocute anyone that comes near the line. Medical Conditions and Energy Needs: Residents who have special energy needs due to qualifying medical conditions, include those 111 who are paraplegic, hemiplegic, or quadriplegic conditions, multiple sclerosis with special heating and/or cooling needs, scleroderma with special heating needs, life-threatening illness, compromised immune system, or other condition that requires special heating and/or cooling, asthma and/or sleep apnea, motorized wheelchair/scooter, IPPB or CPAP machines, respirator (all types), hemodialysis machine, iron lungs, dialysis machine, nebulizer. Conclusion: The City Council may consider a potential path to address the issue of generator noise and its impact on residents. One option is to maintain the status quo, choosing not to adopt any specific noise ordinance or regulation at this time. Alternatively, the City could consider adopting a traditional noise ordinance that applies to all noise within the City, utilizing appropriate metrics to achieve the desired balance between power reliability and community tranquility. Another approach could be to establish specific time frames for the operation of mechanical equipment, including generators, pool pumps, and older air conditioning units, to minimize disturbances while still meeting residents' needs during power outages. Staff is prepared to provide further guidance and support as the Council considers these options and provides direction on the most appropriate course of action. FISCAL IMPACT: None RECOMMENDATION: Receive and file. Provide direction to staff. ATTACHMENTS: Attachment A - CL_AGN_250108_CC_NoiseLevels&Generators.pdf 112 City of Rolling Hills Information on Noise Levels and Generators Agency Municipal Code Regulation Generators Enforcement City of Torrance Chapter 6 Noise Regulation Torrance's Municipal Code prohibits unnecessary, excessive, and annoying noises, including those from generators. Specific decibel limits and time restrictions are in place to ensure community peace. Does not specifically mention generators.Noise concerns, including those related to generators, are typically handled by the Code Enforcement Division or the Police Department, depending on the situation. City of Carson Chapter 7 Noise Element Carson’s Noise Element includes regulations to control noise from various sources, such as electric motors and engines. The city enforces specific standards to protect residents from excessive noise. Does not specifically mention generators.Enforcement of noise regulations is managed by the Planning Division and Code Enforcement. For urgent or after-hours concerns, the Sheriff’s Department may handle complaints. City of Lafayette Chapter 5-2 - Noise Lafayette has amended its noise ordinance to address backup generator noise during power outages. The city provides exemptions for emergencies while maintaining standards to minimize disturbances. Backup generators are exempt from standard noise restrictions during power outages between 7:00 a.m. and 10:00 p.m. For individuals with medical needs, generator use is permitted 24/7 during power outages. In February 2021, the City of Lafayette amended its noise ordinance to address concerns regarding backup generator noise during power outages. Noise concerns, including backup generator noise, are addressed by the Planning and Building Department or Code Enforcement Division. For immediate disturbances, the Police Department may intervene. City of Larkspur Chapter 9.54 Noise Control Regulations Larkspur's Municipal Code exempts emergency generators from strict noise standards during declared emergencies or utility power outages, subject to specific limitations and standards. In 2020 City Council amended code to exempt emergency generators from the strict application of the noise standards, subject to specific limitations and standards, when operated during unexpected catastrophe or Public Safety Power Shutoff (PSPS) events by PG&E. The Code Enforcement Division or the Planning Department oversees compliance with noise standards. Immediate issues may be handled by the Police Department. City of Saratoga Section 7-30.030 - Exemptions The use of an emergency generator is exempt from the city's noise standards. Operating an emergency generator during power outages or other emergencies is permitted, even if the noise produced exceeds the typical noise limits established by the city. The Code Enforcement Division enforces noise ordinances, especially for ongoing violations. Residents can report noise concerns through city channels. City of Emeryville 5-13.08 Leaf Blowers, Generators and Other Loud Equipment. The use of loud equipment, including generators, is limited to weekdays from 8:00 a.m. to 6:00 p.m. to minimize noise disturbances. Yes, addresses generators. Noise issues are managed by the Community Development Department, particularly the Code Enforcement Division. The Police Department may address after-hours disturbances. City of Orange Chapter 8.24 Noise Control The city's noise control regulations aim to protect residential areas from unnecessary, excessive, and annoying sounds, which can include generator noise. Does not specifically mention generators.The Code Enforcement Division is responsible for investigating and addressing noise complaints. Urgent disturbances may involve the Police Department Sacramento County Chapter 6.68 Noise Control regulation In residential zones of unincorporated Sacramento County, maximum noise levels are generally limited to 55 decibels (dBA) between 7 a.m. and 10 p.m., and 50 dBA between 10 p.m. and 7 a.m. Does not specifically mention generators.The Environmental Management Department (EMD) enforces noise regulations in unincorporated areas. The Sheriff's Department may intervene for violations causing immediate public disturbances. City of Rancho Palos Verdes Chapter 17.56 - Performance Standards According to the city's guidelines, no noise should emanate from a property exceeding 65 decibels (dBA) at the common property lines abutting a residential zoning district. Property owners are responsible for monitoring and preventing noise nuisances to neighboring properties. These limits apply to any noise source, including generators. Code Enforcement Officers (2) City of Rolling Hills Estates Chapter 8.32 - Noise It prohibits any device from producing noise that exceeds the ambient noise level by more than 5 decibels during the day and 3 decibels at night. Emergency use of generators during power outages or natural disasters is exempt from noise restrictions. Code Enforcement Officer City of Palos Verdes Estates Chapter 8.28 - Noise It is unlawful to create, maintain, or allow any noise or vibration that is unreasonable and causes discomfort to individuals within the vicinity. Does not specifically mention generators.Code Enforcement Division is responsible for handling noise complaints, including those related to generators. If the noise issue occurs outside of regular city hours, the Police Department 1/8/2025 1 of 1113 Agenda Item No.: 15.C Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:RECEIVE AND FILE A VERBAL UPDATE ON THE STATUS OF SUB- APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT PROGRAM TO ADDRESS ADDITIONAL FIRE FUEL ABATEMENT IN ROLLING HILLS' KLONDIKE CANYON DATE:January 13, 2025 BACKGROUND: At the December 10, 2024 City Council meeting a motion carried unanimously with Councilmember Black absent to continue exploring potential impacts of delaying approval with CalOES and bring back an update on the status of the sub-application on or before the last meeting in February. Staff met with CalOES staff on December 19, 2024 and will provide a verbal update. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: 114 Agenda Item No.: 16.A Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 (B)(1) TITLE: CITY MANAGER DATE:January 13, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 115 Agenda Item No.: 16.B Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS DATE:January 13, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 116 Agenda Item No.: 16.C Mtg. Date: 01/13/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS DATE:January 13, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 117