Loading...
CL_AGN_250127_CC_AgendaPacket_F_A1.CALL TO ORDER 2.ROLL CALL 3.PLEDGE OF ALLEGIANCE 4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS 5.APPROVE ORDER OF THE AGENDA This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder. 6.BLUE FOLDER ITEMS (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. 6.A.FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL MEETING RECOMMENDATION: Approved 7.PUBLIC COMMENT ON NON-AGENDA ITEMS This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 8.CONSENT CALENDAR Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 AGENDA Regular City Council Meeting CITY COUNCIL Monday, January 27, 2025 CITY OF ROLLING HILLS 7:00 PM The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. Both the agenda and the live-streamed video can be found here: https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net. Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published. Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1385 Next Ordinance No. 386 CL_AGN_250127_CC_Item13A.pdf CL_AGN_250127_CC_Item14.pdf 1 discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion. 8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 27, 2025 RECOMMENDATION: Approve. 8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA RECOMMENDATION: Approve. 8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 13, 2025 REGULAR MEETING RECOMMENDATION: Approve as presented. 8.D.PAYMENT OF BILLS RECOMMENDATION: Approve as presented. 8.E.REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR DECEMBER 2024 RECOMMENDATION: Receive and file. 8.F.ADOPT RESOLUTION NO. 1384 AUTHORIZING A FISCAL YEAR 2024-2025 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $2,000 IN THE CITY COUNCIL EXPENSES ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR CITY COUNCILMEMBER TO ATTEND UPCOMING CONFERENCES OR EDUCATIONAL EVENTS RECOMMENDATION: Approve as presented. 9.EXCLUDED CONSENT CALENDAR ITEMS 10.COMMISSION ITEMS 10.A.ZONING CASE NO. 24-074: SITE PLAN REVIEW FOR CONSTRUCTION, GRADING, STABLE ACCESS, WALLS EXCEEDING A HEIGHT OF 3 FEET AND 2.5 FEET AVERAGE (UP TO A MAXIMUM HEIGHT OF 5 FEET), AND OTHER IMPROVEMENTS; CONDITIONAL USE PERMITS FOR A RECREATIONAL GAME COURT (TENNIS COURT), STABLE WITH LOFT GREATER THAN 200 SQUARE FEET, CORRAL GREATER THAN 550 SQUARE FEET; AND VARIANCES FOR CONSTRUCTION IN THE FRONT AND REAR YARD CL_AGN_250127_CC_AffidavitofPosting.pdf CL_MIN_250113_CC_F.pdf CL_AGN_250127_CC_PaymentOfBills.pdf VC_REP_250120_Dec_YTD_TonnageReport.pdf VC_REP_250120_Dec_C&D Report.pdf VC_REP_250120_Dec_CallLog.pdf VC_REP_250123_Dec_ComplaintsList_Redacted.pdf ResolutionNo1384_CityCouncilExpense_BudgetAmendment_F.pdf 2 SETBACKS, SITE DISTURBANCE OF MORE THAN 40 PERCENT, NONEXEMPT GRADING EXPORT, AND DEVIATIONS FROM THE CONDITIONS FOR A CONDITIONAL USE PERMIT PER ROLLING HILLS MUNICIPAL CODE SECTION 17.16.210(A) AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 123-RH) (WHITCOMBE) RECOMMENDATION: It is recommended that the City Council open the public hearing, take public testimony, and provide direction to staff and the applicant. A resolution is provided in Attachment 3 in case the Council wishes to approve the project with conditions. 10.B.ZONING CASE NO. 24-053: CONDITIONAL USE PERMIT FOR A DETACHED STRUCTURE THAT EXCEEDS 200 SQUARE FEET LOCATED AT 74 EASTFIELD DRIVE, ROLLING HILLS, CA 90274, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 119-EF) (COCKE) RECOMMENDATION: Receive and file. 11.PUBLIC HEARINGS 12.OLD BUSINESS 13.NEW BUSINESS 13.A.RECEIVE AN UPDATE ON THE EMERGENCY OUTDOOR SIREN NOTIFICATION SYSTEM PROJECT AND STANDARD OPERATING PROCEDURES Attachment 1: PL_ADR_241213_2PossumRidge_ZC24-074_RadiusMap.pdf Attachment 2: PL_ADR_2PossumRidgeRd_ZC24- 074_241217_PC_DevelopmentTable_Phase2_D4.pdf Attachment 3: 2024-14_PC_Resolution_2PossumRidgeRd_ZC24- 074_Whitcombe_D_v4.pdf Attachment 4: 2024-05_PC_Resolution_2PossumRidgeRd_ZC23-150_Whitcombe_F_E.pdf Attachment 5A: PL_ADR_241004_2PossumRidgeRd_ZC24- 074_LetterFromShirleyLanger_Received10.04.24.pdf Attachment 5B: Public Comment 3_PL_ADR_241212_2PossumRidgeRoad_ZC24- 074_Bellis_OppositionLetter1_Received12.12.24.pdf Attachment 5C: Public Comment 4_241211_PossumRidge_Plans_RHCALetter_PCMeeting12.17.24.pdf Attachment 5D: RHCA Letter_CORR 2024-10-15 Planning Commission Easement 2 Possum Ridge.docx.pdf Attachment 6: 241213_PossumRidge_Plans_Civil_Architectural_Ph2_12.13.24.pdf Attachment 1: PL_ADR_241211_74EastfieldDrive_ZC24-053_1000FT_RadiusMap.pdf Attachment 2: PL_ADR_241211_174EastfieldDrive_ZC24-0536_VicinityMap_Google.pdf Attachment 3: PL_ADR_241211_74EastfieldDrive_ZC24-053_GISParcelMap.pdf Attachment 4: PL_ADR_241211_74EastfieldDr_ZC24-053_DevelopmentTable.pdf Attachment 5: 2024-15_PC_Resolution_74EastfieldDrive_ZC24-053_Cocke_D.pdf Attachment 6: PL_ADR_241212_74EastfieldDrive_ZC24-053_Photos.pdf Attachment 7: PL_ADR_74EastfieldDr_ZC23-148_241115_Plans_SecondSubmittal.pdf 3 R E C O M M E N D AT I O N : Receive and file. Provide direction on the implementation of the SAFE Network system add-on and Standard Operating Procedures. 14.MATTERS FROM THE CITY COUNCIL 14.A.CONSIDERATION OF SUMITTING A LETTER OF SUPPORT FOR THE APPOINTMENT OF FORMER RANCHO PALOS VERDES MAYOR AND COUNCILMEMBER HON. JOHN CRUIKSHANK TO THE WEST BASIN MUNICIPAL WATER DISTRICT TO FILL THE RECENTLY VACATED DIVIDSON 1 DIRECTOR'S SEAT (COUNCILMEMBER MIRSCH) RECOMMENDATION: Discuss and provide direction to staff. 15.MATTERS FROM STAFF 15.A.RECEIVE AND FILE FIRE CODE ENFORCEMENT QUARTERLY REPORT FOR THE FOURTH QUARTER OF 2024 (OCTOBER 1 TO DECEMBER 31) R E C O M M E N D ATI O N : Receive and file the Code Enforcement Quarterly Report for the fourth quarter of 2024 (October 1 to December 31) and provide direction to staff on whether or not to bring back the Fire Fuel Committee. 15.B.RECEIVE AND FILE A VERBAL UPDATE ON THE STATUS OF THE CITY HALL CAMPUS BACKUP GENERATOR RECOMMENDATION: Receive and file. 16.RECESS TO CLOSED SESSION 16.A.PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 (B)(1) TITLE: CITY MANAGER RECOMMENDATION: None. 16.B.EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1)THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.: 24STCV20953 RECOMMENDATION: None. 16.C.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS Attachment A_PS_EMP_250127_SIR_SOP_D3_forCCReview.pdf Attachment B - CL_AGN_230706_HQE_SirenInstallation_F_A2_E.pdf CL_AGN_250127_CC_Item13A_PublicComment01.pdf CL_AGN_250127_CC_Item13A_PublicComment02_Redacted.pdf CL_AGN_250127_CC_Item13A_PublicComment03_Redacted.pdf CE_QRP_2024_Q4_250122_CC_CE_AllExistingOpenCases.pdf Attachment 2: CE_QRP_2024_Q4_250122_CC_CE_NewOpenedCases_.pdf Attachment 3: CE_QRP_2024_Q4_250122_CC_CE_ClosedCases.pdf 4 RECOMMENDATION: None. 17.RECONVENE TO OPEN SESSION 18.ADJOURNMENT Next regular meeting: Monday, February 10, 2025 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 5 Agenda Item No.: 6.A Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL MEETING DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approved. ATTACHMENTS: CL_AGN_250127_CC_Item13A.pdf CL_AGN_250127_CC_Item14.pdf 6 BLUE FOLDER ITEM (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. CITY COUNCIL MEETING January 27, 2025 13A. RECEIVE AN UPDATE ON THE EMERGENCY OUTDOOR SIREN NOTIFICATION SYSTEM PROJECT AND STANDARD OPERATING PROCEDURES FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER CL_AGN_250127_CC_Item13A_PublicComment01 CL_AGN_250127_CC_Item13A_PublicComment02 CL_AGN_250127_CC_Item13A_PublicComment03 7 BLUE FOLDER ITEM (SUPPLEMENTAL) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. CITY COUNCIL MEETING January 27, 2025 14. MATTERS FROM CITY COUNCIL FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER CL_AGN_250127_CC_Item14_CalCities_PolicyComm_Briefing - Attached 8 9 10 11 12 13 14 15 16 Agenda Item No.: 8.A Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 27, 2025 DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: CL_AGN_250127_CC_AffidavitofPosting.pdf 17 Administrative Report 8.A., File # 2621 Meeting Date: 1/27/2025 To: MAYOR & CITY COUNCIL From: Christian Horvath, City Clerk TITLE APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 27, 202 5 EXECUTIVE SUMMARY STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) AFFIDAVIT OF POSTING In compliance with the Brown Act, the following materials have been posted at the locations below. Legislative Body City Council Posting Type Regular Meeting Agenda Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time JANUARY 27, 2025 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below. Christian Horvath, City Clerk Date: January 24 , 2025 18 Agenda Item No.: 8.B Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve. ATTACHMENTS: 19 Agenda Item No.: 8.C Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: JANUARY 13, 2025 REGULAR MEETING DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_MIN_250113_CC_F.pdf 20 MINUTES – CITY COUNCIL MEETING Monday, January 13, 2025 Page 1 Minutes Rolling Hills City Council Monday, January 13, 2025 Regular Meeting 7:00 p.m. 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pieper presiding. 2. ROLL CALL Councilmembers Present: Mirsch, Wilson, Black, Dieringer, Mayor Pieper Councilmembers Absent: None Staff Present: Karina Bañales, City Manager Christian Horvath, City Clerk / Executive Assistant to the City Manager Samantha Crew, Management Analyst Pat Donegan, City Attorney 3. PLEDGE OF ALLEGIANCE – Councilmember Black 4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE 5. APPROVE ORDER OF THE AGENDA Motion by Councilmember Black, seconded by Councilmember Mirsch to move Items 15A and 14B after Consent Calendar. Without objection, so ordered. 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) Motion by Councilmember Wilson, seconded by Councilmember Black to receive and file Blue Folder Item 14B. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 7. PUBLIC COMMENT ON NON-AGENDA ITEMS Public Comment: Alfred Visco, Gene Honbo, Arun Bhumitra, Steve Milam, Arlene Honbo Motion by Councilmember Wilson, seconded by Councilmember Black to receive and file written public comment from Alfred Visco. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to receive and file written public comment from Gene and Arlene Honbo. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper 21 MINUTES – CITY COUNCIL MEETING Monday, January 13, 2025 Page 2 NOES: None ABSENT: None 8. CONSENT CALENDAR 8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 13, 2025 8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA 8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: DECEMBER 10, 2024 REGULAR MEETING 8.D. PAYMENT OF BILLS 8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR NOVEMBER 2024 8.F. APPROVE REPUBLIC SERVICES' 2025 CLEAN-UP AND COMMUNAL BIN SCHEDULE 8.G. APPROVE ANNUAL VENDOR LIST FOR CALENDAR YEAR 2025 8.H. ADOPT RESOLUTION NO. 1383 DESIGNATING THE PERSONS CHARGED WITH PERFORMING THE DUTIES OF THE BUILDING OFFICIAL, CITY ENGINEER AND TRAFFIC ENGINEER PURSUANT TO THE PROVISIONS OF THE ROLLING HILLS MUNICIPAL CODE AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Dieringer to approve the Consent Calendar. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 9. EXCLUDED CONSENT CALENDAR ITEMS – NONE Mayor Pieper moved to Item 15A. 15. MATTERS FROM STAFF 15.A. RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS UPDATE Presentation by City Manager Bañales LA County Fire Department Assistant Chief Brian Kane Public Comment: Marian Visco, Judith Haenel, Marita Geraghty, Arlene Honbo, Gene Honbo Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None 22 MINUTES – CITY COUNCIL MEETING Monday, January 13, 2025 Page 3 ABSENT: None Mayor Pieper moved to Item 14B. 14. MATTERS FROM THE CITY COUNCIL 14.B. REQUEST FOR APPROVAL, PER COUNCIL DIRECTION, OF FUTURE FY24/25 POTENTIAL CONFERENCE RELATED EXPENDITURES (MAYOR PRO TEM DIERINGER) Presentation by City Clerk / Executive Assistant to the City Manager Horvath Mayor Pro Tem Dieringer Public Comment: Mike Schoettle, Judith Haenel, Sandy Sherman Motion by Councilmember Black , seconded by Mayor Pro Tem Dieringer to receive and file additional public comment received via email. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None Motion by Mayor Pieper, seconded by Councilmember Black to extend the City Council expenses line item by $2000 for a total of $7000. Motion carried unanimously with the fo llowing vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 10. COMMISSION ITEMS – NONE 11. PUBLIC HEARINGS – NONE 12. OLD BUSINESS – NONE 13. NEW BUSINESS 13.A. PROPOSED FISCAL YEAR 2025/26 BUDGET CALENDAR Presentation by City Clerk / Executive Assistant to the City Manager Horvath Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to approve as presented with recommendations to change the second Finance Budget Audit Committee meeting to April 28, 2025 at 6pm . Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 13.B. APPROVE CITY COUNCIL MEETING DATES FOR CALENDAR YEAR 2025 Presentation by City Clerk / Executive Assistant to the City Manager Horvath 23 MINUTES – CITY COUNCIL MEETING Monday, January 13, 2025 Page 4 Motion by Mayor Pieper, seconded by Mayor Pro Tem Dieringer to approve as presented with recommendations to have May 28, 2025 and December 9, 2025 as alternate meeting dates if needed. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 14. MATTERS FROM THE CITY COUNCIL 14.A. CONSIDER AND APPROVE THE UPDATED CITY COUNCIL COMMITTEE ASSIGNMENTS FOR 2025 Presentation by City Manager Bañales Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Dieringer to approve as presented with the following changes :Mayor Pro Tem Dieringer assigned as alternate to the Peninsula Cities Mayor’s Committee and LA County City Selection Committee. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 15. MATTERS FROM STAFF 15.B. RECEIVE AND FILE A PRESENTATION ON THE USE OF DIESEL GENERATORS WITHIN CITY LIMITS AND BEST PRACTICES OR RECOMMENDATIONS FROM OTHER JURISDICTIONS Presentation by Management Analyst Crew Public Comment: Marita Geraghty, Alfred Visco Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 15.C. RECEIVE AND FILE A VERBAL UPDATE ON THE STATUS OF SUB-APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT PROGRAM TO ADDRESS ADDITIONAL FIRE FUEL ABATEMENT IN ROLLING HILLS' KLONDIKE CANYON Presentation by City Clerk / Executive Assistant to the City Manager Horvath Public Comment: Marita Geraghty, Alfred Visco Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None 24 MINUTES – CITY COUNCIL MEETING Monday, January 13, 2025 Page 5 ABSENT: None 16. RECESS TO CLOSED SESSION – 10:14 P.M. 16.A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 (B)(1) TITLE: CITY MANAGER 16.B. EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.: 24STCV20953 16.C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (2 CASES) CPUC COMPLAINTS AGAINST SOTHERN CALIFORNIA EDISON AND SOCAL GAS 17. RECONVENE TO OPEN SESSION – 11:06 P.M. 18. ADJOURNMENT: 11:06 P.M. The meeting was adjourned at 11:06 p.m. on January 13, 2025. The next regular meeting of the City Council is scheduled to be held on Monday, January 27, 2025 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk Approved, ____________________________________ Jeff Pieper, Mayor 25 Agenda Item No.: 8.D Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:PAYMENT OF BILLS DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: CL_AGN_250127_CC_PaymentOfBills.pdf 26 27 28 Agenda Item No.: 8.E Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR DECEMBER 2024 DATE:January 27, 2025 BACKGROUND: As requested, Republic Services has provided the following clarifications to their reports: Non-franchise means any business not covered under the City’s Franchise Agreement with Republic Services – for instance, temporary bins or roll offs for construction or cleanups or permanent dumpsters for horse properties. The Commercial Recycling is hauled to various transfer facilities. Those facilities separate and recover(recycle) a portion of that material. They provide Republic recovery rates each month that is in turn used for the cities Republic serves. The Greenwaste on the Non-Franchise report can show up and change for various reasons from month to month. Aspects like changes to the customers service type, load contamination and data entry errors can contribute to this. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: VC_REP_250120_Dec_YTD_TonnageReport.pdf VC_REP_250120_Dec_C&D Report.pdf VC_REP_250120_Dec_CallLog.pdf VC_REP_250123_Dec_ComplaintsList_Redacted.pdf 29 Year 2024 City Franchise Y/NY Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 79.86 79.86 - 100.00% Trash 247.10 - 247.10 0.00% 1 Total 326.96 79.86 247.10 24.43% 2 Greenwaste 51.72 51.72 - 100.00% Trash 198.13 - 198.13 0.00% 2 Total 249.85 51.72 198.13 20.70% 3 Greenwaste 53.42 53.42 - 100.00% Trash 199.60 - 199.60 0.00% 3 Total 253.02 53.42 199.60 21.11% 4 Greenwaste 116.50 116.50 - 100.00% Trash 183.05 - 183.05 0.00% Trash - Free Residential Roll Off Bin 3.76 - 3.76 0.00% 4 Total 303.31 116.50 186.81 38.41% 5 Greenwaste 101.62 101.62 - 100.00% Trash 180.98 - 180.98 0.00% 5 Total 282.60 101.62 180.98 35.96% 6 Greenwaste 83.11 83.11 - 100.00% Greenwaste - Free Residential Roll Off Bin 2.30 2.30 - 100.00% Trash 195.05 - 195.05 0.00% Trash - Free Residential Roll Off Bin 1.10 - 1.10 0.00% 6 Total 281.56 85.41 196.15 30.33% 7 Greenwaste 67.20 67.20 - 100.00% Greenwaste - Free Residential Roll Off Bin 5.32 5.32 - 100.00% Trash 238.54 - 238.54 0.00% 7 Total 311.06 72.52 238.54 23.31% 8 Greenwaste 75.89 75.89 - 100.00% Trash 222.41 - 222.41 0.00% Trash - Free Residential Roll Off Bin 1.62 - 37.45 0.00% 8 Total 299.92 75.89 259.86 25.30% 9 Greenwaste 102.52 102.52 - 100.00% Recycle 0.79 0.16 0.63 20.35% Trash 200.89 - 200.89 0.00% 9 Total 304.20 102.68 201.52 33.75% 10 Greenwaste 153.96 153.96 - 100.00% Trash 236.83 - 236.83 0.00% Trash - Free Residential Roll Off Bin 3.96 - 3.96 0.00% 10 Total 394.75 153.96 240.79 39.00% 11 Greenwaste 117.09 117.09 - 100.00% Trash 211.53 - 211.53 0.00% Trash - Free Residential Roll Off Bin 2.04 - 2.04 0.00% 11 Total 330.66 117.09 213.57 35.41% 12 Greenwaste 123.56 123.56 - 100.00% Greenwaste - Free Residential Roll Off Bin 4.85 4.85 - 100.00% Trash 173.81 - 173.81 0.00% Trash - Free Residential Roll Off Bin 7.61 - 7.61 0.00% 12 Total 309.83 128.41 181.42 41.45% Grand Total 3,647.72 1,139.08 2,544.47 31.23% CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE 2024 Page 1 of 2 30 Year 2024 City Franchise Y/NN Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 C&D 4.27 3.43 0.84 80.24% Greenwaste 19.61 19.61 - 100.00% Organics 0.16 0.10 0.06 61.71% Recycle 0.27 0.04 0.23 15.00% Trash 59.97 - 59.97 0.00% 1 Total 84.29 23.18 61.11 27.50% 2 C&D 11.29 9.05 2.25 80.10% Greenwaste 16.94 16.94 - 100.00% Recycle 0.29 0.11 0.18 37.67% Trash 57.05 - 57.05 0.00% 2 Total 85.57 26.09 59.47 30.50% 3 Greenwaste 6.42 6.42 - 100.00% Recycle 0.22 0.08 0.13 38.48% Trash 35.05 - 35.05 0.00% 3 Total 41.69 6.50 35.19 15.60% 4 Greenwaste 11.07 11.07 - 100.00% Recycle 0.27 0.11 0.16 40.00% Trash 46.40 - 46.40 0.00% 4 Total 57.74 11.18 46.56 19.36% 5 C&D 11.15 8.95 2.20 80.24% Organics 0.17 0.12 0.05 70.73% Recycle 0.27 0.09 0.19 31.77% Trash 70.08 - 70.08 0.00% 5 Total 81.68 9.16 72.52 11.21% 6 Greenwaste 11.95 11.95 - 100.00% Organics 0.16 0.12 0.04 73.76% Recycle 0.21 0.07 0.13 36.18% Trash 45.24 - 45.24 0.00% 6 Total 57.56 12.14 45.42 21.09% 7 Greenwaste 8.71 8.71 - 100.00% Organics 0.14 0.10 0.04 70.71% Recycle 0.24 0.07 0.16 30.41% Trash 52.51 - 52.51 0.00% 7 Total 61.59 8.88 52.71 14.42% 8 Greenwaste 0.09 0.09 - 100.00% Organics 0.06 0.05 0.02 71.55% Recycle 0.56 0.18 0.38 32.62% Trash 48.53 - 48.53 0.00% 8 Total 49.25 0.32 48.93 0.65% 9 Greenwaste 1.72 1.72 - 100.00% Organics 0.05 0.04 0.01 80.17% Recycle 0.60 0.44 0.16 73.16% Trash 17.24 - 17.24 0.00% 9 Total 19.61 2.20 17.41 11.19% 10 Organics 0.09 0.07 0.02 75.32% Recycle 0.27 0.04 0.23 15.00% Trash 47.75 - 47.75 0.00% 10 Total 48.12 0.11 48.01 0.23% 11 C&D 6.59 4.28 2.31 65.00% Greenwaste 1.98 1.98 - 100.00% Organics 0.03 0.01 0.02 40.04% Recycle 0.21 0.04 0.17 17.48% Trash 33.74 - 33.74 0.00% 11 Total 42.55 6.31 36.23 14.84% 12 Greenwaste 4.64 4.64 - 100.00% Recycle 0.18 0.05 0.14 25.89% Trash 22.82 - 22.82 0.00% 12 Total 27.64 4.69 22.95 16.96% Grand Total 657.28 110.75 546.53 16.85% CITY OF ROLLING HILLS NON-FRANCHISE 2024 Page 2 of 2 31 Republic Services City of Rolling Hills C&D Report Reporting Period December-24 Disposal Site Material Loads Taken Tons Collected No C&D to Report Summary Row Labels Sum of Tons Collected (blank) Grand Total Page 1 of 1 32 Republic Services Call Log Report City:Rolling Hills Year 2024 Month/Quarter 12 Summary of Calls by Type Final Call Final Call Type Sub-Type Total (blank)(blank) (blank) Total Grand Total Pg 1 of 2 33 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone **No Complaints or Missed Pick-ups to report this month Pg 2 of 2 34 City of Rolling Hills ‐ Republic Services Complaint List December 2024Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse Resolved12/2/2024 8:32AM Missed Greenwaste Pickup For Over a Week 9 Upper Blackwater Canyon Rd. Tanasha Malone Tanasha Malone 12/10/2024 10:48AMMissed Trash Pickup 15 Wideloop Tanasha Malone Tanasha Malone 12/18/2024 8:47AM Missed Greenwaste Pickup 4 Runningbrand Tanasha MaloneTanasha Malone 12/19/2024 2:40PM Missed Green Waste Pickup2 Georgeff Rd. Tanasha Malone Tanasha Malone35 Agenda Item No.: 8.F Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:ADOPT RESOLUTION NO. 1384 AUTHORIZING A FISCAL YEAR 2024- 2025 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $2,000 IN THE CITY COUNCIL EXPENSES ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR CITY COUNCILMEMBER TO ATTEND UPCOMING CONFERENCES OR EDUCATIONAL EVENTS DATE:January 27, 2025 BACKGROUND: On January 13, 2025, the City Council discussed the FY24/25 potential conference related expenditures for City Council members and unanimously voted to extend the City Council expenses line item by $2000 for a total of $7000. Resolution No. 1384 is necessary to amend the current budget. DISCUSSION: None. FISCAL IMPACT: The FY24/25 budget allocated $5,000 to the City Council Expenses line item (01-01-775). Passage of this budget amendment would increase the budgeted amount to a total of $7,000. RECOMMENDATION: Approve as presented. ATTACHMENTS: ResolutionNo1384_CityCouncilExpense_BudgetAmendment_F.pdf 36 RESOLUTION NO. 1384 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS. CALIFORNIA AUTHORIZING A FISCAL YEAR 2024-2025 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $2,000 IN THE CITY COUNCIL EXPENSES ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR CITY COUNCILMEMBER TO ATTEND UPCOMING CONFERENCES OR EDUCATIONAL EVENTS THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. Recitals. A. It is the intention of the City Council of the City of Rolling Hills to review the adopted budget from time to time. B. On January 13, 2025, the City Council discussed the FY24/25 potential conference related expenditures for City Council members. D. The FY 2024-2025 budget allocated $5,000 to the City Council Expenses line item (01-01-775). E. The City desires to appropriate an additional two thousand dollars ($2,000) (for a total of $7,000) in the City Council Expenses Fund funded from a transfer of General Fund reserves allowing for City Councilmember to attend upcoming conferences or educational events. Section 2. The sum of two thousand dollars ($2,000) is hereby appropriated in the City Council Expenses Fund from a transfer of General Fund Reserves for City Councilmember to attend upcoming conferences or educational events. Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book or original resolutions. PASSED, APPROVED, AND ADOPTED this 27th day of January, 2025 37 ______________________________ JEFF PIEPER MAYOR ATTEST: ___________________________ CHRISTIAN HORVATH CITY CLERK 38 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 1384 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS. CALIFORNIA AUTHORIZING A FISCAL YEAR 2024-2025 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY $2,000 IN THE CITY COUNCIL EXPENSES ACCOUNT FUNDED FROM AVAILABLE GENERAL FUND RESERVES FOR CITY COUNCILMEMBER TO ATTEND UPCOMING CONFERENCES OR EDUCATIONAL EVENTS was approved and adopted at a regular meeting of the City Council on January 27, 2024, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________________ CHRISTIAN HORVATH, CITY CLERK 39 Agenda Item No.: 10.A Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:LISA EDWARDS, PRINCIPAL PLANNER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: ZONING CASE NO. 24-074: SITE PLAN REVIEW FOR CONSTRUCTION, GRADING, STABLE ACCESS, WALLS EXCEEDING A HEIGHT OF 3 FEET AND 2.5 FEET AVERAGE (UP TO A MAXIMUM HEIGHT OF 5 FEET), AND OTHER IMPROVEMENTS; CONDITIONAL USE PERMITS FOR A RECREATIONAL GAME COURT (TENNIS COURT), STABLE WITH LOFT GREATER THAN 200 SQUARE FEET, CORRAL GREATER THAN 550 SQUARE FEET; AND VARIANCES FOR CONSTRUCTION IN THE FRONT AND REAR YARD SETBACKS, SITE DISTURBANCE OF MORE THAN 40 PERCENT, NONEXEMPT GRADING EXPORT, AND DEVIATIONS FROM THE CONDITIONS FOR A CONDITIONAL USE PERMIT PER ROLLING HILLS MUNICIPAL CODE SECTION 17.16.210(A) AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 123- RH) (WHITCOMBE) DATE:January 27, 2025 BACKGROUND: This item was originally part of Zoning Case No. 23-150 (Attachment 4) approved by the Planning Commission on April 16, 2024 (Phase 1). During that review, the Commission approved the residential addition and other improvements to the western portion of the site. The recreational game court (tennis court) and new stable were removed from the plan to be considered at a later date (Phase 2). The Planning Commission provided direction and suggested: (1) swapping the locations of the recreational game court and existing stable; and (2) demolishing the existing stable and other structures to accommodate new development. Planning Commission Hearing on October 15, 2024 On October 15, 2024, the Planning Commission held a morning field trip and evening public hearing to review the Phase 2 proposal for: (1) a new recreational game court on the western side of the lot; (2) constructing a new stable and corral on the eastern side of the lot; and (3) converting the existing barn into a mixed-use building to be used as a guest house and 40 recreation room. Several members of the public spoke at the evening meeting, including: Megan Campbell, Project Architect : Provided a presentation. Shirley Langer, 6 Possum Ridge Road : Mrs. Langer provided a letter (Attachment 5A) and discussed concerns about the sports court and its visibility. She stated that when she first came to the city, tennis courts were discouraged, and stables were encouraged. Dan Bolton, Project Engineer : Mr. Bolton stated that after the field trip, the project team had a chance to look at relocating the tennis court westward to reduce visibility. Kristin Raig, RHCA Manager : Mrs. Raig spoke about several issues: RHCA has plans to improve the accessibility and safety of the road. RHCA is looking to widen the road and would like that considered. RHCA has concerns with the barn and the impacts on the trail. The owner has submitted a license agreement to RHCA for fences along the property line, which have not yet been approved. The retaining wall in the road easement could impact widening. The maximum size of the guesthouse is 800 square feet. Doug Whitcombe, Owner, 2 Possum Ridge Road : Mr. Whitcombe thanked the Commission for their support and indicated the Commission has helped him look at the project under a different light. He is in support of RHCA’s street widening. Prior to continuing the hearing to the December 17th meeting, the Commissioners discussed the project and made the following comments: There are still challenges to the project: Impacts to the trail easement; Landscaping and screening; Barn location, orientation, and massing; and Tennis court location in the front yard, which should be moved further west to reduce visibility. Demolishing the existing barn and placing the tennis court there. Clarification that the staircase can be interior to the barn. Addressing issues raised by RHCA. Having a balanced landscape plan that provides privacy for the owner yet does not impact views from Crest Road. Planning Commission Hearing on December 17, 2024 On December 17, 2024, the Planning Commission held a morning field trip and evening public hearing to review the Phase 2 proposal for: (1) a new recreational game court on the western side of the lot; (2) constructing a new stable and corral on the eastern side of the lot; and (3) new guest house. However, the applicant requested that the guesthouse be removed from their project description in order to apply for an accessory dwelling (ADU) under a separate application. The Commission supported the future ADU proposal and a motion was made to strike the guesthouse from their approval. The following members of the public spoke at the evening meeting, including: Megan Campbell, Project Architect : Responded to Commissioner questions and relayed the applicant's request to remove the guesthouse from the project scope. Doug Whitcombe, Owner, 2 Possum Ridge Road : Expressed his efforts to appease Commission by addressing all concerns and suggestions associated with Phase 2. Dan Bolton, Project Engineer : Stated that he was available to answer questions related to a letter received by James & Ann Bellis (See Attachment 5C). No questions were asked. 41 Prior to the hearing of the December 17th meeting, Staff received the following public comments: James & Ann Bellis, Resident, 3 Quail Ridge South : Stated their opposition to all requested conditional use permits and variances, expressed concerns regarding development adjacent to Blue-line Stream creek, questioned whether SWPPP & ERC plans were reviewed, and if Hydrology & Soils reports were reviewed (Attachment 5B). RHCA: Members of the board still had outstanding issues with stable access/grading next to existing road, placement of structures inside of RHCA easement, and stable massing. (Attachment 5C). Ultimately, the project was approved at the December 17th meeting by a vote of 4-0 (Commissioner Cardenas, absent) with the addition of Condition No. AO (Attachment 3). Phase 2 Approval On December 17, 2024, the Planning Commission adopted Resolution No. 2024-14 (Attachment 3) approving ZC No. 24-074 for the following: Site Plan Review 5,242 CY of grading 3,380 SF stable 7,200 SF recreational court 2,200 corral set aside Walls exceeding a height of 3 feet and 2.5 average (up to maximum height of 5 feet) Stable access Landscaping Other improvements Conditional Use Permits Stable over 200 SF Corral over 550 SF Recreational game courts (tennis court) Variances Encroachment into the front yard setback Encroachment into the rear yard setback Site disturbance of more than 40% with steeper than 3:1 slopes Non-exempt grading export Tennis court retaining wall height deviation by no more than 1 ft. Zoning and Lot Area The property is located in the southern portion of the City at the northwestern intersection of Portuguese Bend Road and Crest Road West. The property is traversed by Possum Ridge Road and is zoned RAS-2. The lot area, excluding the roadway easement, is 4.2 acres (181,429 square feet (SF)). For development purposes, the net lot area is 3.5 acres (151,990 SF). The net lot area is used for calculations throughout this report. Existing Development 42 Records show the existing residence was constructed in 1949. Additions to the residence and other structures were built in the later years with significant improvements made in the 1970s. The property is currently developed with eight buildings and a transformer/generator summarized as follows: Main residence (3,660 SF) Original 1,700 SF built in 1949 with attached garage and 900 SF of open porches Main residence extension Connected by a breezeway; possibly added in 1975 or 1978 Building permits show 884 SF added in 1975 1,000 SF addition and remodel in 1975 96 SF added to master bedroom and 440 SF for family room in 1978 Detached garage (built in 1975) Stable with loft (1,890 SF built in 1994) Farm equipment garage/shop (884 SF, built in 1975) Two storage sheds 120 SF garden storage shed built in 1954 300 SF hobby room built in 1975 Enclosed cabana (225 SF) Transformer/generator Phase 1 Approval On April 16, 2024, the Planning Commission adopted Resolution No. 2024-05 (Attachment 4) approving ZC No. 23-150 for the following: Site Plan Review 2,570 SF of additions to an existing residence New 1,950 SF basement 1,200 SF swimming pool with a 5-foot-high wall along a slope 170 SF outdoor kitchen 335 SF fire pit Maximum three-foot-high retaining walls 795 SF of covered decks/porches 5,058 cubic yards (CY) of grading New hardscape including an expansion of the driveway and motor court Landscaping Other improvements Variances Construction in the front and rear yard setbacks for additions to the residence, covered porches/decks, swimming pool, and lightwell access. Minor Modification to ZC 23-150 Subsequent to the Planning Commission's approval, the applicant modified the project prior to building plan check. The modifications are considered minor and were processed administratively pursuant to Condition D of Resolution No. 2024-05: "Minor modifications are subject to approval by the City Manager or his or her designee." The following minor modifications were made: Added an attached pergola at the 170 SF outdoor kitchen; Relocated firepit (200 SF) to be surrounded by swimming pool (1,340 SF) in the same general area; Pool equipment to be in an underground vault next to pool; and 43 Enlarged basement to include one larger basement (instead of two smaller areas) for a total of 3,365 square feet. Staff approved the modifications because the pergola above the outdoor kitchen is attached to the residence and does not require discretionary review. The firepit was originally north of the swimming pool but will now be surrounded by the pool on three sides. The basement is entirely underneath the building footprint and will not be visible from outside. Additional grading for the enlarged basement is needed, but excavation for a basement is exempt from grading calculations. DISCUSSION: After the April 16th Planning Commission meeting, the applicant decided to move forward with the addition to the residence and postpone the conditional use permits for the stable addition (which was proposed at the time), corral, and recreational game court (tennis court). The applicants have since made revisions to their second phase proposal and incorporated the suggested changes by the Commission such as relocation of the tennis court from Pad 2 to Pad 1. Additionally, the Project has also changed in scope with regard to the guesthouse, stable, and tennis court. These changes include the demolition of the existing stable and construction of a new 7,200 square-foot recreational game court on Pad 1 and the construction of a new 3,380 square-foot stable with 2,200 square-foot corral on Pad 2. The guesthouse has also been eliminated from the project scope. Associated with these requests are also conditional use permits for stable over 200 square feet, corral over 550 square feet, and recreational courts along with variances for construction within the front and rear setbacks, site disturbance of more than 40%, non-exempt grading export, and a tennis court retaining wall height deviation by 1 foot. Site Plan Review The applicant is requesting a Phase 2 Site Plan Review for construction of: 7,200 SF tennis court on the western, developed portion of the lot 3,380 SF stable on the eastern undeveloped portion of the lot Includes 800 SF tack room in the loft 2,200 SF corral set aside area (eastern portion) Conditional Use Permits Per RHMC Section 17.16.040, conditional use permits (CUPs) are required for the following: Stable over 200 SF subject to Section 17.16.060 Corral over 550 SF subject to Section 17.18.060 Recreational game courts (tennis court) Variances Encroachment into the front yard setback Encroachment into the rear yard setback 44 Site disturbance of more than 40% with steeper than 3:1 slopes Non-exempt grading export Deviation from the conditions for accessory uses found in Section 17.16.200 MUNICIPAL CODE COMPLIANCE Grading and Stabilization The western portion of the site is already disturbed and developed; however, grading is needed for the tennis court in the amount of 1,438 CY cut and 20 CY fill. The stable requires 786 CY cut and 825 CY fill. The future accessory dwelling unit (not a part of this approval) proposes 396 CY cut and 16 CY fill. In total, Phase 2 includes 3,453 CY cut, and 2,201 CY fill for a total of 5,654 CY. Disturbance An additional 26,300 SF of disturbance is needed bringing the total to 73,800 SF or 48.56%. Per Section 17.16.070, the disturbed area may be a maximum of 50 percent of the net lot area, provided that no more than fifty percent of the slopes resulting from the grading are greater (steeper) than 3:1, or three units horizontal (run) to one unit vertical (rise). The area for the tennis court and new barn will be less than 3:1, while certain portions of the 2:1 slope are needed to transition to natural grade. Height The finished roof height of the proposed stable is 23 feet. Storm Water Management This application is subject to the General Permit requirements for storm-water management, where the State requires that a Storm Water Pollution Prevention Plan be submitted, and a permit obtained due to grading on one or more acres of land. This application is also subject to the City’s Low Impact Development (LID) ordinance requirements for retention of water on site and the City’s Water Efficient Landscaping Ordinance, which requires the applicants to implement low water usage planting and devices and certify compliance. All of these requirements will be monitored during the plan check review process and during construction. Lot Coverage The structural net lot coverage is proposed at 21,737 SF or 14.3% (20% max. permitted). The total lot coverage proposed (structural and flatwork) will be 38,353 SF or 25.23% (35% max. permitted). 45 ADDITIONAL INFORMATION Utility Lines / Septic Tank It will be a requirement that utility lines be placed underground. Septic tank review is done by the County Health Department. Environmental Review The project is exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15303, Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Here, the proposed Project includes a new stable, corral, recreational game court, and related improvements. Accordingly, the Project qualifies for the exemption pursuant to Section 15303. Further, no exceptions to the exemption apply; there is no reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. Much of the site has already been graded and developed. Rolling Hills Community Association Review Rolling Hills Community Association has reviewed this project and provided an updated letter to the Planning Commission dated December 11, 2024, stating that their concerns have been adequately addressed (Attachment 5C). Public Comment: Previous public comment from the October 15, 2024 has also been included for the Council's reference from the RHCA (Attachment 5D) and resident Shirley Langer (Attachment 5A). On December 12, 2024, staff received a letter from James and Ann Bellis, the residents at 3 Quail Ridge Road South, opposing the project. The letter has been included in the agenda packet (Attachment 5B). No further public comment has been received as of the date of this report. City Council Responsibilities When reviewing a development application, the City Council must consider whether the proposed project meets the criteria for a Site Plan Review, Conditional Use Permit, and Variance in the following section: SITE PLAN REVIEW CRITERIA RHMC Section 17.46.010 - Purpose . 46 The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City’s General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. RHMC Section 17.46.050 - Required findings . 1. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. 2. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: 3. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; 4. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 5. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; 6. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 7. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 8. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 9. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 10. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 11. The project conforms to the requirements of the California Environmental Quality Act. CONDITIONAL USE PERMIT CRITERIA RHMC Section 17.42.50 - Basis for approval or denial of conditional use permit . The Commission (and Council on appeal), in acting to approve a conditional use permit application, may impose conditions as are reasonably necessary to ensure the project is consistent with the General Plan, compatible with surrounding land use, and meets the provisions and intent of this title. In making such a determination, the hearing body shall find that the proposed use is in general accord with the following principles and standards: 47 1. That the proposed conditional use is consistent with the General Plan; 2. That the nature, condition, and development of adjacent uses, buildings, and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, buildings or structures; 3. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed; 4. That the proposed conditional use complies with all applicable development standards of the zone district; 5. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; 6. That the proposed conditional use observes the spirit and intent of this title. CRITERIA FOR APPROVAL OF A VARIANCE RHMC Section 17.38.050 - Required Variance findings . In granting a variance, the Commission (and Council on appeal) must make the following findings: 1. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone; 2. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is 4 denied the property in question; 3. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity; 4. That in granting the variance, the spirit and intent of this title will be observed; 5. That the variance does not grant special privilege to the applicant; 6. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and 7. That the variance request is consistent with the general plan of the City of Rolling Hills. FISCAL IMPACT: None. RECOMMENDATION: It is recommended that the City Council open the public hearing, take public testimony, and provide direction to staff and the applicant. A resolution is provided in Attachment 3 in case the Council wishes to approve the project with conditions. ATTACHMENTS: 48 Attachment 1: PL_ADR_241213_2PossumRidge_ZC24-074_RadiusMap.pdf Attachment 2: PL_ADR_2PossumRidgeRd_ZC24- 074_241217_PC_DevelopmentTable_Phase2_D4.pdf Attachment 3: 2024-14_PC_Resolution_2PossumRidgeRd_ZC24-074_Whitcombe_D_v4.pdf Attachment 4: 2024-05_PC_Resolution_2PossumRidgeRd_ZC23-150_Whitcombe_F_E.pdf Attachment 5A: PL_ADR_241004_2PossumRidgeRd_ZC24- 074_LetterFromShirleyLanger_Received10.04.24.pdf Attachment 5B: Public Comment 3_PL_ADR_241212_2PossumRidgeRoad_ZC24- 074_Bellis_OppositionLetter1_Received12.12.24.pdf Attachment 5C: Public Comment 4_241211_PossumRidge_Plans_RHCALetter_PCMeeting12.17.24.pdf Attachment 5D: RHCA Letter_CORR 2024-10-15 Planning Commission Easement 2 Possum Ridge.docx.pdf Attachment 6: 241213_PossumRidge_Plans_Civil_Architectural_Ph2_12.13.24.pdf 49 City of Rolling Hills ROLLING HILLS, CA 90274 TITLE VICINITY MAP CASE NO. Zoning Case No. 24-074 (Phase 2) Site Plan Review, Conditional Use Permits, Variances OWNER Whitcombe ADDRESS 2 Possum Ridge Road, Rolling Hills 90274 SITE 50 DEVELOPMENT TABLE Zoning Case No. 24-074 2 Possum Ridge Road SITE PLAN REVIEW CONDITIONAL USE PERMIT VARIANCE EXISTING PHASE 1 PHASE 2 TOTAL RA-S-1 Zone PRIOR TO ZC 2-150 ZC 23-150 ADDITION TO RESIDENCE, SWIMMING POOL, AND OTHERS ZC 24-074 NEW STABLE. TENNIS COURT, GUEST HOUSE Net Lot Area 151,990 SF -- -- 151,990 SF Residence 3,660 SF 2,570 SF 0 SF 6,230 SF Attached Garage 1,080 SF -190 SF 0 SF 890 SF Swimming Pools/Spa 0 SF 1,200 SF* 0 SF 1,340 SF* Pool Equipment 0 SF 80 SF 0 SF 80 SF Guest House 0 SF 0 SF 800SF 800 SF Cabana 217 SF 0 SF 0 SF 217 SF Stable minimum: 450 SF 0 SF 1,075 SF 2,305 SF 3,380 SF Recreation Court 0 SF 0 SF 7,200 SF 7,200 SF Attached Covered Porches 185 SF 795 SF 260 SF 1,240 SF Entryway/Porte Cochere, Breezeways 0 SF 0 SF 0 SF 0 SF Attached Trellises 0 SF 0 SF 270 SF 270 SF Detached Structures: Shed 1+ Shed 2 Shed 3 Outdoor Kitchen Fire Pit 524 SF 880 SF 0 SF 0 SF 0 SF 0 SF 310 SF 200 SF* 0 SF 0 SF 0 SF 0 SF 524 SF 880 SF 310 SF 200 SF* Service Yard 90 SF 0 SF 0 SF 90 SF Basement Area Depth of Basement 0 SF -- 1,950 SF 10 FT 0 SF -- 3,365 SF* 10 FT Driveway 4,535 SF 4,140 SF 8,674 SF 8,579 SF Paved Walkways, Patio Areas, Courtyards 2,500 SF 2,690 SF 4,013 SF 4,313 SF 5,190 Pool Decking 0 SF 1,810 SF 0 SF 1, 810 SF Other Paved Driveways, Road Easements, Parking Pads 0 SF 0 SF 0 SF 0 SF 51 *A minor modification was approved after Phase 1 to enlarge the basement and modify the swimming pool and firepit. The firepit is now surrounded on three sides by the swimming pool. ^Due to some overlap, calculations for coverage between the phases do not add up. Rely on the total. “Code allows up to 50% provided 50% of grading results in no more than 2:1 slope. DEVELOPMENT TABLE Zoning Case No. 24-074 2 Possum Ridge Road RA-S-1 Zone PRIOR TO ZC 2-150 ZC 23-150 ADDITION TO RESIDENCE, SWIMMING POOL, AND OTHERS ZC 24-074 NEW STABLE. TENNIS COURT, GUEST HOUSE Grading 0 CY 1,943 CY CUT 1,875 CY FILL 3,818 CY TOTAL 3,453 CY CUT 2,201 CY FILL 5,654 CY TOTAL 9,472 CY (both phases) Structural Lot Coverage (20% maximum with deductions) 7,725 SF (5.08%) 10,902 SF (7.17%) 10,835 SF (7.13%) 21,737 SF (14.3%)^ Flatwork Lot Coverage 7,035 SF (4.63%) 14,497 SF (9.54%) 205 SF (0.13%) 14,702 SF (9.67%)^ Total Lot Coverage (Structures & Flatwork) (35% max. w/ deductions) 14,760 SF (9.71%) 13,520 SF (8.90%) 11,040 SF (7.26%) 36,439 SF (23.97%)^ Total Disturbed Area (40% maximum) 34,700 SF (22.83%) 12,800 SF (8.42%) 26,300 SF (17.3%) 73,800 SF (48.56%)” Main Residence Building Pad 1 (30% Maximum Guideline) Pad Area: 23,900 SF 7,725 SF (32.32%) Pad Area: 22,930 SF 4,880 SF (10.42%) Pad Area: 4,830 SF 7,105 SF (13.75%) 51,660 SF 17,584 SF (34.04%) Stable Pad 2 0 0 Pad Area: 7,310 SF 3,380 SF (46.24%) 7,310 SF 3,380 SF (46.24%) 52 RESOLUTION NO. 2024-14 ZONING CASE NO. 24-074: SITE PLAN REVIEW FOR CONSTRUCTION, GRADING, STABLE ACCESS, WALLS EXCEEDING A HEIGHT OF 3 FEET AND 2.5 FEET AVERAGE (UP TO A MAXIMUM HEIGHT OF 5 FEET), AND OTHER IMPROVEMENTS; CONDITIONAL USE PERMITS FOR A RECREATIONAL GAME COURT (TENNIS COURT), STABLE WITH LOFT GREATER THAN 200 SQUARE FEET, CORRAL GREATER THAN 550 SQUARE FEET; AND VARIANCES FOR CONSTRUCTION IN THE FRONT AND REAR YARD SETBACKS, SITE DISTURBANCE OF MORE THAN 40 PERCENT, NONEXEMPT GRADING EXPORT, AND DEVIATIONS FROM THE CONDITIONS FOR A CONDITIONAL USE PERMIT PER ROLLING HILLS MUNICIPAL CODE SECTION 17.16.210(A) AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 123-RH) (WHITCOMBE) THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS: Section 1. On September 4, 2024, a second application was duly filed by Megan Campbell, Campbell Architects Inc. (“Applicant”), on behalf of the property owner, John D. Whitcombe, with respect to real property located at 2 Possum Ridge Road, Rolling Hills (LOT 123 -RH ) requesting: Site Plan Review for construction, grading, stable access, walls exceeding a height of 3 feet and 2.5 average (up to maximum height of 5 feet) and other improvements; Conditional Use Permits for a recreational game court (tennis court), stable with loft greater than 200 square feet, and corral greater than 550 square feet; and Variances for construction in the front and rear yard setbacks, site disturbance of more than 40 percent, nonexempt grading export, and deviations from the conditions for a conditional use permit per Rolling Hills Municipal Code Section 17.16.210(a). Section 2. The lot is unusually shaped being traversed by Possum Ridge Road and having frontage on Crest Road West and Portuguese Bend Road. The net lot area is 3.49 acres (151,990 square feet), which excludes roadway easements and ten feet along property lines. Possum Ridge Road has a 50-foot-wide roadway easement which divides the property into two parts. The western part is developed and the eastern part is vacant. The lot has one 51,660- square-foot building pad (Pad 1) developed with the main residence, stable, and other improvements. A second building pad (Pad 2) is proposed for a new stable and corral on the eastern part of the property. The property is developed with a main residence, detached garage, stable with loft, enclosed cabana, accessory structures used for storage, and a service yard. Section 3. The project was presented to the Planning Commission for the first time at a field trip and public hearing on March 19, 2024. The Planning Commission directed staff to work with the applicant on revising the plans to address the issues. The project was presented to the Planning Commission for a second time on April 16, 2024. On April 16, 2024, the Planning Commission adopted Resolution No. 2024-05 approving a Phase 1 project for an addition to the main residence and other improvements. The tennis 53 2 Resolution No. 2024-14 (ZC 24 -074) Ph2 2 Possum Ridge Road (Whitcombe) court and new stable were part of the Phase 1 project, but removed for consideration at a later date. Phase 2 is for the project contained herein. The Planning Commission conducted duly noticed public hearings to consider the application for Phase 2 at its morning field trip meeting and regular meeting for a third time on October 15, 2024. Neighbors within a 1,000-foot radius were notified of the public hearings and a notice was published in the Daily Breeze on October 6, 2024. The applicant and owner were notified of the public hearings and were in attendance at the hearings. Evidence was heard and presented from all persons interested in affecting said proposal. The Planning Commission opened the meeting, took public testimony, and continued the public hearing to a later date. The Planning Commission directed staff to work with the applicant on revising the plans to address the issues. Section 4. The Planning Commission conducted duly noticed public hearings to consider the application for Phase 2 at its field trip meeting and regular meeting for a third time on December 17, 2024. Neighbors within a 1,000-foot radius were notified of the public hearings and a notice was published in the Daily Breeze on December 6, 2024. The applicants were notified of the public hearings in writing by first class mail and the applicants were in attendance at the hearings. Evidence was heard and presented from all persons interested in affecting said proposal. The Planning Commission opened the meeting, took public testimony, and approved the project with a 4-0 vote, striking the guesthouse and adding the condition that Staff will work with the applicant to ensure that all outstanding landscaping comments are addressed. Section 5. The Project is exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15303, Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Here, the proposed Project includes a new stable, corral, recreational game court, guest house, and related improvements. Accordingly, the Project qualifies for the exemption pursuant to Section 15303. Further, no exceptions to the exemption apply; there is no reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. Much of the site has already been graded and developed. Section 6. Site Plan Review. Site Plan Review is required for construction of any new building or structure pursuant to Rolling Hills Municipal Code (RHMC) Section 17.46.020(A). The Project is for a new stable, corral, recreational game court, walls exceeding a height of 3 feet and 2.5 average (up to maximum height of 5 feet), and related improvements. With respect to the Site Plan Review for the development, the Planning Commission hereby makes the following findings: A. The Project complies with and is consistent with the goals and policies of the General Plan and all requirements of the zoning ordinance. The proposed development is compatible with the General Plan and Zoning ordinance. The proposed structures comply with the General Plan requirement of low profile, low-density residential development with sufficient open space between surrounding structures. The 54 3 Resolution No. 2024-14 (ZC 24 -074) Ph2 2 Possum Ridge Road (Whitcombe) development is located on the existing building pad, which will reduce the visual impact from neighboring properties. The Project conforms to Zoning Code lot coverage requirements. The net lot area of the lot is 151,990 square feet (3.49 acres) per RHMC Section 17.16.060(A). The structural net lot coverage is proposed at 20,282 square feet or 13.34% (20% max. permitted) excluding exempt structures; and the total lot coverage proposed, including flatwork, would be 36,979 square feet or 24.33% (35% max. permitted). The disturbed area is 73,800 square feet or 48.56% (50% max permitted provided that no more than fifty percent of the slopes resulting from the grading are greater (steeper) than 3:1, or three units horizontal (run) to one unit vertical (rise)). The area for the tennis court and new barn will be less than 3:1 while certain portions of 2:1 slope are needed to transition to natural grade. B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot. The topography and the configuration of the lot have been considered, and the project will not adversely affect or be materially detrimental to adjacent uses, buildings, or structures; the project will be on an existing building pad which enables project elements to be the least intrusive to surrounding properties. Further, the project will be a sufficient distance from nearby residences so views and privacy of surrounding neighbors will not be impacted. The lot has an existing building pad which is disturbed with the remaining area either landscaped or left in a natural state. The proposed stable will be loca ted at a southeastern portion of the site below adjacent roadways. Additionally, the retaining wall are located in a manner that are the least visually intrusive to the property and its neighbors. C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences. The proposed development, as conditioned, is harmonious in scale and mass with the site, and is consistent with the scale of the neighborhood when compared to new residences in the vicinity of said lot. The development plan takes into consideration the visibility of the project from Portuguese Bend Road, Crest Road West, and Possum Ridge Road. Significant portions of the lot will be left undeveloped or landscaped. D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls). There will be no significant changes to the overall drainage features on the lot. The proposed project is located on an existing building pad with a new pad being created for the barn and corral. Grading will be balanced on site. There will be minimal impact to site design, vegetation, and mature trees. The property will be landscaped in accordance with the approved landscape plan. 55 4 Resolution No. 2024-14 (ZC 24 -074) Ph2 2 Possum Ridge Road (Whitcombe) E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area. Grading will be balanced on site. The project has been designed to follow natural contours to the extent feasible. F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course. Grading will be balanced on site. Existing drainage channels will not be affected nor redirected. Additional hardscape will direct stormwater toward existing drainage channels. G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas. Surrounding native vegetation and mature trees will not be affected or will be replaced. New vegetation will be installed in accordance with the approved landscape plan. The development will be considerate of the environment and will enhance the rural character of the community. As such, the rural character of the community is maintained and privacy is maintained with neighbors. H. The project is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles. There are no changes to the existing circulation patterns for pedestrians or vehicles. The driveway will be widened and motor court enlarged to provide better vehicular circulation and more off-street parking. I. The project conforms to the requirements of the California Environmental Quality Act (CEQA). The Project is exempt from the CEQA Guidelines pursuant to Section 15303, Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including single family residence and accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Here, the Project includes a new stable, corral, recreational game court, and guest house. Accordingly, the Project qualifies for the exemption pursuant to Section 15303. Further, no exceptions to the exemption apply; there is no reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. Much of the site has already been graded and developed. Section 7. Conditional Use Permit Findings. RHMC Section 17.16.040(A)(3, 5-7) require a Conditional Use Permit for a guest house, recreational game court, stable over 200 square feet, and corral over 550 square feet, respectively. A guest house is subject to the requirements in Section 17.16.210; a stable over 200 square feet is subject to the requirements in Section 56 5 Resolution No. 2024-14 (ZC 24 -074) Ph2 2 Possum Ridge Road (Whitcombe) 17.18.060; and a corral over 550 square feet is subject to the requirements in Section 17.18.090. The Applicant is proposing a new 7,200-square-foot recreational game court on the southwestern portion of the lot, and a 3,380-square-foot stable and corral on the southeastern portion of the lot. Given the foregoing, in accordance with RHMC Section 17.42.050, the Planning Commission makes the following findings: A. That the proposed conditional use is consistent with the General Plan. The granting of a Conditional Use Permit for the proposed uses is consistent with the purposes and objectives of the Zoning Ordinance and General Plan because the use is consistent with similar uses in the community, and meets all the applicable code development standards for such use. The Project is compatible with existing land uses as other properties in the same zone have such accessory uses. The Project is consistent with Open Space and Conservation Element Goal 2, which aims for expanded opportunities for outdoor recreation. B. That the nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures. The nature, condition, and development of adjacent structures have been considered, and the Project will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures because the proposed uses are located on a developed property with sufficient proximity to neighboring buildings and structures. C. That the site for the proposed conditional use is of adequate size and shape to accommodate the uses and buildings proposed. The proposed conditional uses comply with all applicable development standards in the RAS-2 Zone. The net lot area is 151,990 square feet and is adequate to support the proposed uses. The property is developed and adequate in size and shape to accommodate the proposed uses and buildings. D. That the proposed conditional use complies with all applicable development standards of the zone district. The proposed conditional uses comply with all applicable development standards of the RAS-2 Zone, with exception to the variances requested herein. The proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. That the proposed uses are consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities because the Project site is not listed on the current State of California Hazardous Waste and Substances Sites List. 57 6 Resolution No. 2024-14 (ZC 24 -074) Ph2 2 Possum Ridge Road (Whitcombe) E. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. Granting the proposed conditional use for the project will be consistent with the applicable portions of the Los Angeles County Hazardous Waste Management Plan related to siting criteria for hazardous waste facilities. The project site is not listed on the current State of California Hazardous Waste and Substances Sites List. The proposed project would not constitute a hazardous waste facility. F. That the proposed conditional use observes the spirit and intent of this title. The proposed project allows the Applicant the ability to enjoy rights enjoyed by other residents in the City. The proposed uses are consistent with the residential character of the City. Section 8. Variance Findings. Section 17.38.050 sets forth the required findings for granting Variances for a portion of the proposed project to be constructed in the front and rear yard setbacks for the recreational game court, stable and corral. Section 17.16.040(A)(3, 5-7) permits conditional uses subject to certain requirements. The applicant is seeking relief from the conditions for conditional use permits found in Section 17.16.210(A) to include subsection 7(h) exceeding a total cut and fill of 750 cubic yards. With respect to this request for Variances, the Planning Commission finds as follows: A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone. There are extraordinary circumstances applicable to this property. Unlike most properties in the RAS-2 Zone, the subject property is traversed by a roadway easement creating two smaller sections each with front yard setbacks along the easement. The existing residence already encroaches into the front yard setback, and the existing accessory buildings already encroach into the rear yard setback. The proposed project would encroach into the required front and rear yard setbacks; however, these areas are already developed and disturbed. The proposed stable would encroach into the front and rear yard setbacks due to the narrowness of the site caused by the roadway easement. The main residence and accessory structures on the western portion of the property is accessible from a driveway on Possum Ridge Road. B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question. The proposed project is consistent with the existing development on the site which already encroaches into the front yard setback. The proposed stable is located in a narrow portion on the eastern side of the lot, which is traversed by a road. Thus, encroachment into the front and rear yard setbacks is necessary. The variance requests are necessary for preservation and enjoyment of property rights consistent with other properties in the same vicinity and zone. 58 7 Resolution No. 2024-14 (ZC 24 -074) Ph2 2 Possum Ridge Road (Whitcombe) C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity. Granting a variance for encroachment into the front and rear yard setbacks will not be detrimental to the public welfare and will not be injurious to properties in the vicinity because it is consistent with the encroachments by the existing residence and structures. Further, the project will improve the appearance of the property by connecting buildings into a larger mass. Landscaping will be provided to screen structures from Crest Road West. D. That in granting the variance, the spirit and intent of this title will be observed. The granting of the variance will allow for a development that is harmonious in scale and mass with the site, the proposed project is visually harmonious with adjacent properties and in scale with adjacent residential development. E. That the variance does not grant special privilege to the applicant. The variance does not grant special privileges for the Applicant; the proposed project is an expansion of the existing development which already encroaches into the front and rear yard setbacks. The sports court requires a variance to encroach into the front and rear yard setbacks because of the narrowness of the eastern section of the property caused by the roadway easement which traverses the property. The project, together with the variance, will be compatible with the objectives, policies, general land uses, and programs specified in the General Plan. F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. Granting a variance for the project will be consistent with the applicable portions of the Los Angeles County Hazardous Waste Management Plan related to siting criteria for hazardous waste facilities. The project site is not listed on the current State of California Hazardous Waste and Substances Sites List. The proposed project would not constitute a hazardous waste facility. G. That the variance request is consistent with the General Plan of the City of Rolling Hills. Approvals granting the variance to allow encroachments into the front and rear yard setbacks will be consistent with the General Plan of the City of Rolling Hills, which encourages residential uses. Section 9. Based upon the foregoing findings, and the evidence in the record, the Planning Commission hereby approves Zoning Case No. 24-074 subject to the following conditions: 59 8 Resolution No. 2024-14 (ZC 24 -074) Ph2 2 Possum Ridge Road (Whitcombe) A. Approval for the Site Plan Review, Conditional Use Permits, and Variances shall expire within two years from the effective date of approval as defined in RHMC Section 17.38.070 of the Zoning Ordinance unless otherwise extended pursuant to the requirements of this section. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee’s determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant’s request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C. All requirements of the Building and Construction Ordinance, the Zoning ordinance, and of the zone in which the subject property is located must be complied with unless otherwise a variance to such requirement has been approved. D. The lot shall be developed and maintained in substantial conformance with the site plan on file at City Hall and approved by the Planning Commission on April 16, 2024 and December 17, 2024, except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan. All conditions of the Site Plan Review, Conditional Use Permits, and Variance approvals shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department. The conditions of approval of this Resolution shall be printed onto a separate sheet and included in the building plans submitted to the Building Department for review and shall be kept on site at all times. Any proposed modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the modification is minor or major in nature. Minor modifications are subject to approval by the City 60 9 Resolution No. 2024-14 (ZC 24 -074) Ph2 2 Possum Ridge Road (Whitcombe) Manager or his or her designee. Major modifications are subject to approval by the Planning Commissioner after a public hearing. Applicant shall not implement modifications or changes to the approved project without the appropriate approval from the City Manager or designee or the Planning Commission, as required. E. Prior to submittal of final working drawings to Building and Safety Department for issuance of building and grading permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. F. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth herein and the City’s Building Code and Zoning Ordinance. Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. G. Structural lot coverage of the lot shall not exceed 21,737 square feet or 14.3% of the net lot area (20% maximum). The flatwork coverage is 14,702 square feet or 9.67%. The total lot coverage proposed, including structures and flatwork, shall not exceed 36,439 square feet or 23.97% (35% maximum). H. The lot is already developed and the total disturbed area will be 73,800 square feet or 48.56% (maximum 50% permitted provided that no more than fifty percent of the slopes resulting from the grading are greater (steeper) than 3:1, or three units horizontal (run) to one unit vertical (rise)). Gra ding for this project shall not exceed 3,453 cubic yards of cut and 2,201 cubic yards of fill for a total of 5,654 cubic yards balanced on site. I. The total proposed building pad coverage for the residential main pad is 17,584 square feet or 34.04%, which exceeds the 30% maximum guideline. The total proposed building pad coverage for the stable pad will be 3,380 or 46.24%, which exceeds the maximum 30% guideline. J. A driveway access shall be provided per the Fire Department requirements and the driveway shall be roughened and the first 20 feet of the driveway shall not exceed 7% in slope. K. Access to the stable and to the corral shall be decomposed granite or 100% pervious roughened material; it shall not be wider than 12 feet. L. A minimum of five-foot level path and/or walkway, which does not have to be paved, shall be provided around the entire perimeter of all of the proposed structures, including the detached garage and stable, or as otherwise required by the Fire Department. 61 10 Resolution No. 2024-14 (ZC 24-074) Ph2 2 Possum Ridge Road (Whitcombe) M. The applicant shall comply with all requirements of the Low Impact Development requirements for storm water management on site (RHMC Chapter 8.32). N. Hydrology, soils, geology and other reports, as required by the Building and Public Works Departments, and as may be required by the Building Official, shall be prepared. O. Prior to issuance of a final construction approval of the project, all graded slopes shall be landscaped. Prior to issuance of building permit, the landscaping plan shall meet the requirements of the City, shall be submitted to the City in conformance with Fire Department Fuel Modification requirements, and shall be approved by the City’s landscape consultant. P. The project shall be landscaped, and continually maintained in substantial conformance with the landscaping plan on file approved by the City’s landscape consultant. A detailed landscaping plan shall provide that any trees and shrubs used in the landscaping scheme for this project shall be planted in a way that screens the project development from adjacent streets and neighbors, such that shrubs and trees as they mature do not grow into a hedge or impede any neighbors’ views and the plan shall provide that all landscaping be maintained at a height no higher than the roof line of the nearest project structure. In addition, the landscaping plan shall provide for screening of development with vegetation not to exceed 10 feet in height, and that the vegetation used for screening shall be planted in an off-set manner, so as to prevent it, as it grows from forming a solid hedge. The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water-wise and are consistent with the rural character of the community. Plants listed as high hazardous plants under RHMC Section 8.30.015 are prohibited. Q. The applicant shall submit a landscaping performance bond or other financial obligation, to be kept on deposit by the City, in the amount of the planting plus irrigation plus 15%. The bond shall be released no sooner than two years after completion of all plantings, subject to a City staff determination that the plantings required for the project are in substantial conformance with approved plans and are in good condition. A Certificate of Completion shall be submitted by the project designer or contractor prior to final landscape installation inspection. R. The landscaping shall be subject to the requirements of the City’s Water Efficient Landscape Ordinance, (Chapter 13.18 of the RHMC). S. Pursuant to Chapter 8.30 of the RHMC, the property shall at all times be maintained free of dead trees and vegetation. T. The setback lines and roadway easement lines in the vicinity of the construction for this project shall remain staked throughout the construction. A construction fence may be required. U. Perimeter easements, including roadway easements and trails, if any, shall remain free and clear of any improvements to advance equestrian use and emergency preparedness for evacuation within the City. Where RHCA has demonstrated authority over the easement, the 62 11 Resolution No. 2024-14 (ZC 24-074) Ph2 2 Possum Ridge Road (Whitcombe) City’s Planning Director may grant relief from this condition upon satisfactory proof of permission from RHCA and a legitimate showing that there is no need for the condition to advance equestrian uses and emergency preparedness. V. Minimum of 65% of any construction materials must be recycled or diverted from landfills. The hauler of the materials shall obtain City’s Construction and Demolition permits for waste hauling prior to start of work and provide proper documentation to the City. W. During construction, conformance with the air quality management district requirements, storm water pollution prevention practices, county and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, objectionable odors, landslides, mudflows, erosion, or land subsidence shall be required. X. During construction, to the extent feasible, all parking shall take place on the project site, on the new driveway and, if necessary, any overflow parking may take place within the unimproved roadway easements along adjacent streets, and shall not obstruct neighboring driveways, visibility at intersections or pedestrian and equestrian passage. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. To the extent feasible, a minimum of 4’ wide path, from the edge of the roadway pavement, for pedestrian and equestrian passage shall be available and be clear of vehicles, construction materials and equipment at all times. Y. During construction, the property owners shall be required to schedule and regulate construction and relate traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. Z. Prior to demolition of the existing structures, an investigation shall be conducted for the presence of hazardous chemicals, lead-based paints or products, mercury and asbestos- containing materials (ACMs). If hazardous chemicals, lead-based paints or products, mercury or ACMs are identified, remediation shall be undertaken in compliance with California environmental regulations and policies. AA. The property owner and/or his/her contractor/applicant shall be responsible for compliance with the no-smoking provisions in the Municipal Code. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. AB. Development shall drain in accordance with the approved grading and drainage plan. Drainage dissipaters shall be constructed outside of any easements. The drainage system shall be approved by the Department of Building and Safety. If an above ground swale and/or dissipater is required, it shall be designed in such a manner as not to cross over any equestrian trails or discharge water onto a trail, shall be stained in an earth tone color, and shall be screened 63 12 Resolution No. 2024-14 (ZC 24-074) Ph2 2 Possum Ridge Road (Whitcombe) from any trail, road and neighbors’ view to the maximum extent practicable, without impairing the function of the drainage system. AC. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices. AD. During construction, an Erosion Control Plan containing the elements set forth in Section 7010 of the 2022 County of Los Angeles Uniform Building Code shall be followed to minimize erosion and to protect slopes and channels to control storm water pollution. AE. The property owners shall be required to conform to the Regional Water Quality Control Board and County Health Department requirements for the installation and maintenance of storm water drainage facilities and septic tank. AF. The applicant shall pay all of the applicable Building and Safety and Public Works Department fees and Palos Verdes Peninsula Unified School District fees, if any. AG. Prior to final inspection of the project, “as graded” and “as constructed” plans and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the Planning Commission approved plans. In addition, any modifications made to the project during construction, shall be depicted on the “as built/as graded” plan. AH. The applicants shall execute an Affidavit of Acceptance of all conditions of the Variance approval, or the approval shall not be effective. AI. All conditions of this Resolution, when applicable, must be complied with prior to the issuance of a grading or building permit from the Building and Safety Department. AJ. Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. AK. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Rolling Hills, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this permit. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. 64 13 Resolution No. 2024-14 (ZC 24-074) Ph2 2 Possum Ridge Road (Whitcombe) AL. The recreational game court (sports court) shall comply with all requirements in Section 17.16.210, unless otherwise approved herein. Lighting for the sports court is prohibited. The walkway leading to the recreational game court is for pedestrians only and not for vehicles. The walkway shall have a maximum width of 6 feet and shall have obstructions such as steps, posts or raised curbs to prevent vehicular access. AM. The stable and corral shall comply with all requirements in Sections 17.18.060 and 17.18.090, unless otherwise approved herein. AN. New landscaping in the Rolling Hills Community Association (RHCA) easement is prohibited unless previously approved by RHCA. Landscaping not approved by RHCA in the easement shall be removed from the final landscape plan. AO. The applicant shall work with staff to adequately address the landscape comments from the City’s landscape consultant contained in the letter dated December 16, 2024. 65 14 Resolution No. 2024-14 (ZC 24-074) Ph2 2 Possum Ridge Road (Whitcombe) PASSED, APPROVED AND ADOPTED THIS 17th DAY OF DECEMBER, 2024. BRAD CHELF, CHAIRPERSON ATTEST: ____________________________________ CHRISTIAN HORVATH, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Civil Procedure Section 1094.6. 66 15 Resolution No. 2024-14 (ZC 24-074) Ph2 2 Possum Ridge Road (Whitcombe) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 2024-14 entitled: ZONING CASE NO. 24-074: SITE PLAN REVIEW FOR CONSTRUCTION, GRADING, STABLE ACCESS, WALLS EXCEEDING A HEIGHT OF 3 FEET AND 2.5 FEET AVERAGE (UP TO A MAXIMUM HEIGHT OF 5 FEET), AND OTHER IMPROVEMENTS; CONDITIONAL USE PERMITS FOR A RECREATIONAL GAME COURT (TENNIS COURT), STABLE WITH LOFT GREATER THAN 200 SQUARE FEET, CORRAL GREATER THAN 550 SQUARE FEET; AND VARIANCES FOR CONSTRUCTION IN THE FRONT AND REAR YARD SETBACKS, SITE DISTURBANCE OF MORE THAN 40 PERCENT, NONEXEMPT GRADING EXPORT, AND DEVIATIONS FROM THE CONDITIONS FOR A CONDITIONAL USE PERMIT PER ROLLING HILLS MUNICIPAL CODE SECTION 17.16.210(A) AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 123-RH) (WHITCOMBE) was approved and adopted at a regular meeting of the Planning Commission on December 17, 2024, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices. __________________________________ CHRISTIAN HORVATH, CITY CLERK 67 68 69 70 71 72 73 74 75 76 77 78 79 80 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909)855-7868 jamescbellis@gmail.com 1 December 12, 2024 City of Rolling Hills Planning Commission 2 Portuguese Bend Rd. Rolling Hills, CA 90274 Dear City of Rolling Hills Planning Commissioners: We are opposed to the Planning Commission granting conditional use permits and opposed to all code variances regarding 2 Possum Ridge Road. Conditional Use Permits are for “uses” not for granting permission for permeant structures like sports/tennis courts. Granting variances to develop into setbacks on a property as large as this does not make sense. What is the reason the developer wants/needs to exceed so many size restrictions? The City has zoning regulations in place to limit disturbances to land, protect neighboring properties’ safety and values, limit impervious surfaces, and protect open space. These regulations must be followed and not constantly over-turned by allowing variances in the City of Rolling Hills. 2 Possum Ridge Road sits at the top of the Sepulveda Canyon watershed and its creek is designated by the USGS as a “blue-line” stream (see figure 1). This means any development in or adjacent to the creek and its banks (especially at the top of a watershed) must be reviewed by the California Water Quality Control Board and California Department of Fish and Wildlife. Have these departments been forwarded the plans? Have there been any comments from these departments? Unregulated runoff from development activities greatly impacts water quality and creek bed habitats (US EPA). Did the developer provide a Strom Water Pollution Prevention Plan (SWPPP) and Erosion Control Plan (ERC)? How will increased run-off from impervious surfaces affect downstream infrastructure such as Appaloosa Ln. and Middleridge Rd. and those properties adjacent to Sepulveda Canyon? Additionally, a little less than 600 feet away the new crack on Quail Ridge Rd. S. is still growing. I am not convinced that grading and construction of 2 Possum Ridge Road will not negatively affect the growth of the crack and stability of the land around Quail Ridge Rd S. On November 29, 2024 a large Ficus tree toppled over at 3 Quail Ridge Rd S. just a few feet away from the expanding landslide crack (see figure 2). The crack is still growing and near-by development and grading my have dire negative consequences for surrounding properties effected by the landslide complex (see figure 3). How will the city ensure that this development does not contribute to land movement and expanding crack around Quail Ridge Rd, Cinchring Rd, and Protuguese Bend Rd? Furthermore, there have been no studies regarding the stability of the land on the northeast side (city side) of Crest Road. There have however, been landslide and drainage issues on the city side of Rolling Hills Estates and Rolling Hills. What are the conditions of the land under and adjacent to 2 Possum Ridge Rd? The developer should be required to submit a geotechnical and hydrological study of the land in question which needs to be reviewed prior to granting any development permits. This entire area should be under a 12/12/24 81 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 2 development moratorium until the City can ensure the land around the new landslide area is safe for development (see figure 4). In summary, the conditional use permit and all variances regarding 2 Possum Ridge Rd. should be denied by the Planning Commission and the following questions shall be addressed prior to any approval under the existing zoning and development regulations: 1. What is the reason the developer wants/needs to exceed so many size restrictions and be allowed zoning code variances? 2. Have these California Water Quality Control Board (CWQCB) and California Department of Fish and Wildlife (CDFW) been forwarded the plans? 3. Have there been any comments from these departments (CWQCB and CDFW)? 4. Did the developer provide a Strom Water Pollution Prevention Plan (SWPPP) and Erosion Control Plan (ERC)? 5. How will increased run-off from impervious surfaces affect downstream infrastructure such as Appaloosa Ln. and Middleridge Rd. and those properties adjacent to Sepulveda Canyon? 6. How will the city ensure that this development does not contribute to land movement and expanding crack around Quail Ridge Rd, Cinchring Rd, and Protuguese Bend Rd? 7. What are the conditions (stability) of the land under and adjacent to 2 Possum Ridge Rd? 8. Will the developer be required to submit a geotechnical and hydrological study of the land and surrounding land prior to being granted permission to develop? Sincerely, James and Ann Bellis 3 Quail Ridge Rd. S., Rolling Hills, CA 90274 Enclosed Table of Figures Figure 1: USGS Topo Map Showing Blue-line creek east of 2 Possum Ridge Rd. ................................................................. 3 Figure 2:November 28, 2024 Ficus Tree Failure (note the crack is running directly adjacent to the white garden wall) ......... 4 Figure 3: General Location of Landslide Crack in relation to 2 Possum Ridge Rd. ............................................................... 5 Figure 4: Proposed Rolling Hills Development Moratorium Area ........................................................................................ 6 82 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 3 Figure 1: USGS Topo Map Showing Blue-line creek east of 2 Possum Ridge Rd. 83 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 4 Figure 2:November 28, 2024 Ficus Tree Failure (note the crack is running directly adjacent to the white garden wall) 84 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 5 Figure 3: General Location of Landslide Crack in relation to 2 Possum Ridge Rd. 85 James and Ann Bellis 3 Quail Ridge Rd. South Rolling Hills, CA 90274 (909) 855-7868 jamescbellis@gmail.com 6 Figure 4: Proposed Rolling Hills Development Moratorium Area 86 87 88 89 90 128910121113141516171819202122232627282425G130013001300130012951295 12901290128512851280 12801280128012801275127512751275127512751275 1275 1275 12701270127012701270 1270127012651265 12601260 126012551255 12551250 125012501250 1250 1250 1245 12451245124512451245 124512451245 1245 1240 1240 1240 1240 1240 1240 1240 1235 1235 1235 12351235 1235 1230 1230 12301230 1230 1225 12251225 1225 1220 12201220 1220121512151215 12151210 12101210 1210 120512051205 1205 120012001200 1200 119511951195 1195 1190 119011 8 5 1185 1185 11801180 1180 1175 TYPICAL SECTION-POSSUM RIDGE RD.303060302 POSSUM RIDGE ROADROLLING HILLS, CA 90274SCALE: 1" = 30'INDEX OF SHEETSOVERALL SITE PLANSCALE: 1" = 500'VICINITY MAPFOR PLANNING PURPOSES ONLY ENGINEERING CORP. C0.0VICINITY MAP ADDRESSESLEGENDACRONYMSPROPERTY ADDRESS:LEGAL DESCRIPTION:RECORD OWNER:ZONING SUMMARY:WORK DESCRIPTION:LOW IMPACT DEVELOPMENTCONSULTANTS:123591 19" TREE1296.20 '24" TREE1269.33 'XXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXX XXXGX X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXEDACXXXXXXXAC130013001300130012951295 12901290128512851280 128012801280 12801275127512751275127512751275 1275 1275 127012701270127 0 12 7 0 1270127012651265 12601260 126012551255 12551250 125012501250 1250 1250 1245 1245 1245 1245 1245 1245 124512451245 1245 1240 1240 1240 1240 1240 1240 1240 1235 1235 1235 12351235 1235 1230 1230 12301230 1230 1225 12251225 1225 1220 12201220 1220121512151215 12151210 12101210 1210 120512051205 1205 120012001200 1200 119511951195 1195 1190 119011 8 5 1185 1185 11801180 1180 1175WMED PBVLTHYDED VENTED VENTTEL MHHYDED VENTED VENTWVTW:1271 .46 'FS:1270 .98 'TW:1271 .46 'FS:1270 .91 'TW:1271 .54 'FS:1270 .92 'TW:1271 .57 'FS:1270 .00 'WMTW:1271 .31 'NG:1270 .31 'TW:1271 .30 'FS:1270 .87 'TW:1271 .00 'FS:1270 .48 'TW:1270 .47 'FS:1270 .06 'TW:1271 .17 'FS:1270 .83 'SHEDSHEDCABANACOMPOSITE DECKCOMPOSITE STEPS POS S U M RI D G E POR T U G U E S E B E N D R O A DCREST ROADADADADADADAD1 STORY HOUSE RH:1284.78' FF:1271.77'1 STORY HOUSERH:1284.39'FF:1271.57'GARAGE RH:1284.75' FF:1270.64' ST A B L E RID G E : 1 2 9 4 . 1 8 ' FF: 1 2 7 3 . 5 7 'BUILDINGRH:1284.75'FF:1270.64'CONCDRIVEWAY ASPH A L T STRE E T ASPHALTSTREETASPHA L T STREE T TRAILCONCCONC CONC HEAVY BRUSHHEAVY BRUSHHEAVY BRUSHHEAVY BRUSHHEAVY BRUSHED1270.60 '1270.32 '1270.69 '1270.67 '1270.30 '1270.95 '1270.79 '1270.19 '1270.11 '1269.56 ' 1270. 0 5 ' 1270. 7 7 ' 1270.69' 1270.23'1270.27'1270.48 ' 12 6 9 . 6 3 '1270.68 ' 127 0 . 8 4 ' 127 0 . 7 4 ' 127 0 . 6 1 ' 127 8 . 0 8 ' 127 5 . 2 3 ' 127 5 . 1 4 ' 127 3 . 1 7 ' 127 3 . 4 5 ' 127 2 . 4 5 ' 127 2 . 6 1 ' 127 5 . 4 0 ' 127 4 . 3 2 ' 127 3 . 3 2 ' 125 4 . 0 1 ' 125 2 . 7 6 ' 129 1 . 1 3 '1293.93 '1295.35 '1297.20 '1298.83 '1299.37 '1299.64 '1299.83'1291.84 '1289.48 '1284.85 '1278.65 '1260.32 '1248.47 '1238.45 '1273.57 '1271.53 '1270.78 '1270.54 '1270.61 '1270.36 '1270.37 '1272.44 '1270.40 ' 1270.74' 127 4 . 6 2 '1270.51 '1270.40 '1270.07 ' 1269.05' 1267.35' 1268.46' 1267.35'LOT 123ROLLING H ILLS TRACTM.B .201 PG 'S 29 -35LOT 123ROLLING H ILLS TRACTM.B .201 PG 'S 29 -35SET REBAR & CAPLS 9758 AT PCSET REBAR & CAPLS 9758 AT PCSET REBAR & CAPLS 9758 AT PCFD 2 " IRON P IPERE 122 , 4 .00 'DOWN AT PCFD 2 " IRON P IPERE 122 , ON PL ATROAD EASEMENTFD 2 " IRON P IPERE 122 , ON PL ATROAD EASEMENTFD REBAR & CAPLS 8958 , ON PL38.00 ' W 'LY OF CL INTERSECT IONWITH N 'LY L INESET REBAR & CAP LS9758, ON PL 110.00'E'LY OF PCNOTHING FOUND ORSET, INACCESSIBLE NOTHING FOUND ORSET, INACCESS IBLE NOTHING FOUND ORSET, INACCESS IBLE SET REBAR & CAP LS9758, ON PL 35 .00 'W'LY OF PCSET NA IL & TAGLS 9758 AT PC GENERATOR CONC CONC CO N C CO N C CO N C 1278.07 'TOS:1276.31'BOS:1270 . 8 7 'POWER POLE24" TREE25' 25 ' 50' 50' 50'40' 40 'LEGEND30306030SCALE: 1" = 30'ACRONYMSEXISTING SITE CONDITIONSFOR PLANNING PURPOSES ONLY ENGINEERING CORP. C0.112351271.53'92 GED12951295 12901290128512851280 12801280128 0 12801275127512751275127512751275 1275 1275 12701270127012701270 1270127012651265 1260 12601255 12551250 1250 1250 1250 1245 12451245124512451245 124512451245 1245 1240 1240 1240 1240 1240 1240 1240 1235 1235 1235 12351235 1235 1230 1230 12301230 1230 1225 12251225 1220 12201220 1215121512151210 12101210 120512051205 120012001200 119511951195 ED20204020SCALE: 1" = 20'PRELIMINARY GRADING PLANFOR PLANNING PURPOSES ONLY ENGINEERING CORP. C1.0LEGENDACRONYMS1235WALL HEIGHT COMPUTATIONRETAINING WALLS93 G12951295 12901290128512851280 12801280128 0 12801275127512751275127512751275 1275 1275 12701270127012701270 1270127012651265 1260 12601255 12551250 1250 1250 1250 1245 12451245124512451245 124512451245 1245 1240 1240 1240 1240 1240 1240 1240 1235 1235 1235 12351235 1235 1230 1230 12301230 1230 1225 12251225 1220 12201220 1215121512151210 12101210 120512051205 120012001200 119511951195 20204020SCALE: 1" = 20'CUT/////?/ - FILL AND COLOR MAP FOR PLANNING PURPOSES ONLY ENGINEERING CORP. C1.1LEGENDACRONYMS123594 FOR PLANNING PURPOSES ONLY ENGINEERING CORP. C2.0ACRONYMSSCALE: 1" = 10'SECTION C - STABLESCALE: 1" = 10'SECTION D - STABLESCALE: 1" = 10'SECTION A- TENNIS COURTSCALE: 1" = 10'SECTION B- TENNIS COURTSCALE: 1" = 10'SECTION E - STABLE ACCESS95 W/DDN (N) STABLE FF 1257' -0" (N) LOFT 1267' -6" (N) STABLE MAX 1280' -0" (N) STABLE FF 1257' -0" (N) LOFT 1267' -6"(7' MAX)7'-0"(N) STABLE MAX 1280' -0"23'-0"LOWERED 4' FROM PREVIOUS LOWERED 2' FROM PREVIOUS 9' HIGH MAX9'-0"FLOOR1'-6"3'-0"7'-5"3'-0"3'-0" 5'-0" 2.0:12 4.0:124.0 :1 2 2 .0 :1 2 (N) STABLE FF 1257' -0" (N) LOFT 1267' -6" (N) STABLE MAX 1280' -0" (N) STABLE FF 1257' -0" (N) LOFT 1267' -6" (N) STABLE MAX 1280' -0"19'-6"800 SF MAX TACKROOM LOFT HAY STORAGE BATHROOM UPPER ROOF OPEN TO BELOW KITCHENETTEHAY CHUTES 25'-0"31'-0"15'-0"5'-0"20'-0"6'-0"17'-0" 24'-0"72'-0"pA-02 05 pA-0206 pA-02 03 pA-02 04 3309 SF BARN TYP 15'-0"TYP14'-1"STALL 1 STALL 2 STALL 3 STALL 4 STALL 5CENTER AISLETURNOUT9'-6" PREVIOUS STABLE LOCATION FROM 10.15 HEARING 2'-9"EQUIPMENT & STORAGEMETAL FENCE AT TOP OF SLOPE LINE OF LOFT ABOVE STALL 6 HAY CHUTES ABOVE GATESTORAGEFRONT SETBACKREAR SETBACKEASEMENT±2200 SF CORRAL GATE (N) DG DRIVEWAY PER CIVIL 48'-0"72'-0"NREV. # DATE DESCRIPTION All ideas, designs and plans indicated or represented by these drawings are owned by and are property of the Architect and were created and developed for use in connection with the specified project. None of such ideas, designs or plans shall be used for any purpose whatsoever without the written permission of the Architect. DESIGNER: SCALE: 1/8" = 1'-0" 12/5/2024 9:39:07 AM WHITCOMBE RESIDENCE 2 POSSUM RIDGE ROAD ROLLING HILLS, CA 90274 10.30.24 PLANNING pA-02 STABLE PLAN AND ELEVATIONS 1/8" = 1'-0"05STABLE N FRONT 1/8" = 1'-0"06STABLE E SIDE 1/8" = 1'-0"03STABLE S REAR 1/8" = 1'-0"04STABLE W SIDE 1/8" = 1'-0"02(N) LOFT 1/8" = 1'-0"01STABLE 96 07 pA-03 BUILT IN SEATING 11'-2"11'-0"7'-8"9'-0" 13'-4"24'-8"20'-10" pA-03 03 pA-0305 pA-03 pA-03 04 06 BEDROOM BATH KITCHEN LIVING 9'-4"(N) GUESTHOUSE FF 1279' -0" (N) COURT 1274' -6"5'-0"(N) STABLE MAX 1280' -0" (E) STABLE RIDGE FOR REFERENCE 5'-6"10'-0"COURT SURFACE CREST 8'-6"FF 1278.50 (E) GRADEPOSSUM RIDGE (N) GUESTHOUSE RIDGE 1292' -9" PROPOSED MAX LANDSCAPE HEIGHT MAINTAINED @4'-6" ABOVE CREST LANDSCAPE SCREENING AROUND COURT (BELOW RIDGE OF HOUSE, NO VARIANCE REQUIRED)4'-6"GUESTHOUSE PLACEMENT AND PATIO WALLS PROVIDE SCREENING FROM POSSUM RIDGE (N) GUESTHOUSE FF 1279' -0" (N) COURT 1274' -6" (N) GUESTHOUSE RIDGE 1292' -9"13'-9"4'-6"8'-0"(N) GUESTHOUSE FF 1279' -0" (N) COURT 1274' -6" (N) GUESTHOUSE RIDGE 1292' -9" (N) GUESTHOUSE FF 1279' -0" (N) GUESTHOUSE RIDGE 1292' -9" RETAINING WALL BEHIND, REFER TO CIVIL (N) GUESTHOUSE FF 1279' -0" (N) COURT 1274' -6" (N) GUESTHOUSE RIDGE 1292' -9"13'-9"2'-0" 2'-6"RETAINING WALL BEHIND, REFER TO CIVIL COURT FENCING FF 1274.50 RH 1292.69 RH 1292.50 1288.00 1288.00 1287.58 1287.46 4.0:12 4.0:12 4.0:124.0:12REV. # DATE DESCRIPTION All ideas, designs and plans indicated or represented by these drawings are owned by and are property of the Architect and were created and developed for use in connection with the specified project. None of such ideas, designs or plans shall be used for any purpose whatsoever without the written permission of the Architect. DESIGNER: SCALE: 1/8" = 1'-0" 12/5/2024 9:39:12 AM WHITCOMBE RESIDENCE 2 POSSUM RIDGE ROAD ROLLING HILLS, CA 90274 10.30.24 PLANNING pA-03 PROPOSED GUESTHOUSE AND COURT 1/8" = 1'-0"01GUESTHOUSE PLAN 1/8" = 1'-0"07COURT LANDSCAPE SCREENING 1/8" = 1'-0"03EAST (COURT) ELEVATION 1/8" = 1'-0"04NORTH (SIDE) ELEVATION 1/8" = 1'-0"06SOUTH (CREST) ELEVATION 1/8" = 1'-0"05WEST (POSSUM) ELEVATION 1/8" = 1'-0"02GUESTHOUSE ROOF PLAN 97 Agenda Item No.: 10.B Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:STEPHANIE GRANT, ASSISTANT PLANNER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: ZONING CASE NO. 24-053: CONDITIONAL USE PERMIT FOR A DETACHED STRUCTURE THAT EXCEEDS 200 SQUARE FEET LOCATED AT 74 EASTFIELD DRIVE, ROLLING HILLS, CA 90274, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 119-EF) (COCKE) DATE:January 27, 2025 BACKGROUND: On December 17, 2024, the Planning Commission (4 commissioners were present) held a field trip at the subject property and continued to the evening meeting. During the meeting, staff presented the project. No members of the public attended, aside from the applicant. After review and discussion, the Commission voted unanimously (4-0) to approve the project. The subject property, located at 74 Eastfield Drive, is zoned RAS-1. It is developed with a 4,040-square-foot residence, a 748-square-foot attached garage, an 834-square-foot pool/spa, 64 square feet of pool equipment, an 82-square-foot service yard, a 336-square-foot trellis (#1), and a 165-square-foot trellis (#2). A future 1,000-square-foot equestrian set-aside area is designated on the south side of the property, outside of the setbacks. The lot measures 490 feet in depth and 170 feet in width. The front portion of the property (west side) is accessible from Eastfield Drive and includes a driveway leading to the main residence on the building pad. Behind the main residence, on the building pad, are the existing pool, spa, and trellises, along with a partial pathway extending down the slope. The rear portion of the lot (east side) is steeply sloped and largely non-buildable. DISCUSSION: On June 25, 2024, Kelly Sutherlin McLeod Architecture Inc., on behalf of property owners David and Catherine Cocke, submitted a Conditional Use Permit application to allow a 498- 98 square-foot cabana, exceeding the maximum allowable size of 200 square feet for a detached accessory structure. Conditional Use Permit The property features two existing trellises. The first trellis (#1) is 336 square feet and located north of the existing pool on the northeast portion of the building pad. The second trellis (#2) is 165 square feet and situated south of the existing pool on the southeast corner of the building pad. Photos of the second trellis (#2) and the silhouette of the proposed cabana are included in Attachment 6. The existing 165-square-foot trellis (#2) will be demolished and replaced with a new 498- square-foot detached cabana featuring three open sides and a maximum height of 18.6 feet. The project also includes 93 square feet of new pool decking, with no grading required as the area is already developed and flat. The design of the cabana aligns with the rural aesthetic of the City's ranch style and has been approved by the Rolling Hills Community Association (RHCA). According to Rolling Hills Municipal Code (RHMC) Section 17.16.030, a Conditional Use Permit is required for any detached accessory structure exceeding 200 square feet. The proposed cabana requires approval because its size exceeds the maximum allowable area by 298 square feet, resulting in a total of 498 square feet. Setbacks The proposed conditional use complies with all applicable development standards of the RAS- 1 Zone, districts, setbacks, and location. The new cabana complies with all of the development standards of the RHMC. Lot Coverage and Building Pad Coverage The Project complies with the Development Standards of the RHMC. The existing structural coverage is 6,269 square feet or 10.9%. The project proposes a net of 333 square feet or 0.1%, for a total of 6,602 square feet or 9.7%. This is still under the maximum allowed 20% structural coverage. The existing flatwork coverage is 7,328 square feet or 10.8%, and the project proposes 93 square feet or (0.1%) of structural cove age for a total of 7,421 square feet or 10.9%. This is still under the maximum allowed 15% structural coverage. The project proposes to add 426 square feet or 0.1% of combined structural and flatwork coverage. The total overall structural and flatwork coverage will result in 14,023 square feet or 20.6%, which is still well under the maximum allowed 35% structural and flatwork coverage. See Attachment 4 for more details. There is one main residential building pad with a total pad area of 23,300 square feet. Existing coverage with deductions is 6,269 square feet or 27.0%, and with an increase of 333 square feet or .01%, and the total proposed Building Pad Coverage with deductions is 6,602 square feet or 28.0%, this is still under the maximum 30% guideline. The total disturbed area is 46,965 square feet or 69.1% and exceeds the 40% maximum guideline by 29.1%. The proposed project is located in an area that is already disturbed and developed; therefore, a variance is not required. 99 Environmental Review The proposed project has been determined to not have a significant effect on the environment and is categorically exempt from the provisions of CEQA pursuant to Section 15303 (New Construction or Conversion of Small Structures) of the CEQA Guidelines. Public Noticing and Correspondence Notification of the development and Planning Commission meeting was published in the Daily Breeze on December 6, and public notices were mailed to residents within a 1,000-foot radius of the development on December 6, 2024 (Attachment 1). Public Comments Staff has not received any comments or concerns regarding the project. CONDITIONAL USE PERMIT CRITERIA RHMC Section 17.42.50 - Basis for approval or denial of conditional use permit The Commission (and Council on appeal), in acting to approve a conditional use permit application, may impose conditions as are reasonably necessary to ensure the project is consistent with the General Plan, compatible with surrounding land use, and meets the provisions and intent of this title. In making such a determination, the hearing body shall find that the proposed use is in general accord with the following principles and standards: 1. That the proposed conditional use is consistent with the General Plan; 2. That the nature, condition, and development of adjacent uses, buildings, and structures have been considered and that the use will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures; 3. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed; 4. That the proposed conditional use complies with all applicable development standards of the zoning district; 5. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; 6. That the proposed conditional use observes the spirit and intent of this title. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: Attachment 1: PL_ADR_241211_74EastfieldDrive_ZC24-053_1000FT_RadiusMap.pdf Attachment 2: PL_ADR_241211_174EastfieldDrive_ZC24-0536_VicinityMap_Google.pdf Attachment 3: PL_ADR_241211_74EastfieldDrive_ZC24-053_GISParcelMap.pdf Attachment 4: PL_ADR_241211_74EastfieldDr_ZC24-053_DevelopmentTable.pdf 100 Attachment 5: 2024-15_PC_Resolution_74EastfieldDrive_ZC24-053_Cocke_D.pdf Attachment 6: PL_ADR_241212_74EastfieldDrive_ZC24-053_Photos.pdf Attachment 7: PL_ADR_74EastfieldDr_ZC23-148_241115_Plans_SecondSubmittal.pdf 101 City of Rolling Hills ROLLING HILLS, CA 90274 TITLE VICINITY MAP CASE NO. Zoning Case No. 24-053 Conditional Use Permit OWNER Cocke ADDRESS 74 Eastfield Drive, Rolling Hills 90274 SITE Crest Rd. 102 Vicinity Map: 74 Eastfield Drive 103 © Latitude Geographics Group Ltd. 0.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Miles0.1 Notes Aerial Map Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.070 1:4,514 74 Eastfield Drive_Zoning Case No. 24-053 Parcel 74 Eastfield Drive City of Rolling Hills 104 Development Table Zoning Case No. 24-053 74 Eastfield Dr. CONDITIONAL USE PERMIT EXISTING PROPOSED TOTAL RA-S-1 Zone Conditional Use Permit for Detached Accessory structure to exceed 200 SF Net Lot Area 67,950 SF 0 SF 67,950 SF Residence 4,040 SF 0 SF 4,040 SF Garage 748 SF 0 SF 748 SF Swimming Pools/Spa 834 SF 0 SF 834 SF Pool Equipment 64 SF 0 SF 64 SF Guest House 0 SF 0 SF 0 SF Cabana 0 SF 498 SF 498 SF Stable 0 SF 0 SF 0 SF Recreation Court 0 SF 0 SF 0 SF Attached Covered Porches 0 SF 0 SF 0 SF Entryway/Porte Cochere, Breezeways 0 SF 0 SF 0 SF Attached Trellises 0 SF 0 SF 0 SF Detached Structures: Trellises 336 SF 0 SF 336 SF Service Yard 82 SF 0 SF 82 SF Other: Trellis #2 Removal 165 SF -165 SF -165 SF Basement Area Depth of Basement 0 SF 0 FT 0 SF 0 FT 0 SF 0 FT Primary Driveway 4,968 SF 0 SF 4,968 SF Paved Walkways, Patio Areas, Courtyards 0 SF 0 SF 0 SF Pool Decking 2,360 SF 93 SF 2,453 SF Other Paved Driveways, Road Easements, Parking Pads 0 SF 0 SF 0 SF Grading (balanced onsite) 0 CY 0 CY CUT 0 CY FILL 0 CY TOTAL Structural Lot Coverage (20% maximum with deductions) 6,269 SF (9.2%) 333 SF (0.1%) 6,602 SF (9.7%) Flatwork Lot Coverage (15% maximum) 7,328 SF (10.8%) 93 SF (0.1%) 7,421 SF (10.9%) Total Lot Coverage (Structures and Flatwork) (35% maximum with deductions) 13,597 SF (20.0%) 426 SF (0.1%) 14,023 SF (20.6%) Total Disturbed Area (40% maximum) 46,965 SF (69.1%) 0 SF (0%) 46,965 SF (69.1%) Building Pad 1 (23,300 SF) (30% Maximum Guideline) 6,269 SF STRUCTURE AREA (27%) 333 SF STRCTURE AREA (0.1%) 6,602 SF STRUCTURE AREA (28%) 105 RESOLUTION NO. 2024-15 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF ZONING CASE NO. 24-053 FOR A CONDITIONAL USE PERMIT FOR A DETACHED STRUCTURE THAT EXCEEDS 200 SQUARE FEET LOCATED AT 74 EASTFIELD DRIVE, ROLLING HILLS, CA 90274, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 119-EF) (COCKE) THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS: Section 1. On June 25, 2024, the applicant, Kelly Sutherlin McLeod Architecture Inc., on behalf of the property owners David Cocke and Catherine Cocke, submitted a Conditional Use Permit application for a 498 square foot cabana to exceed 200 square feet. Section 2. The Planning Commission considered this item at a duly noticed public hearing on December 17, 2024. The Planning Commission reviewed and considered the staff report, reviewed and considered the Applicant’s request, public testimony, and other information on the record. Section 3. The applicant was notified of the public hearing in writing by first class mail. Neighbors within 1,000-foot radius were notified of the public hearings and a notice was published in the Daily Breeze on December 6, 2024. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff and the Planning Commission having reviewed, analyzed and studied said proposal. The applicant was in attendance at the hearing. Section 4. The Project is exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15303, Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Here, the proposed Project is for a new accessory detached structure—a 498 square foot cabana. Accordingly, the Project qualifies for the exemption pursuant to Section 15303. Further, no exceptions to the exemption apply; there is no reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances. The site has already been developed and the proposed new cabana will be constructed in an area that already has an existing trellis. The existing 165 square foot trellis will be demolished and replaced with a new 498 square foot cabana. Section 5. The gross lot area is 1.65 acres (71,920 square feet) in the RAS-1 zoning district. For development purposes, the net lot area, which excludes the roadway easement, is 1.55 acres (67,950 square feet). There is one residential building pad, the main residential pad, which is 6,602 square feet. The property is developed with a 4,040- 106 Resolution No. 2024-15 (ZC 24-053) 74 Eastfield Drive (Cocke) 2 square-foot residence with a 748-square-foot attached garage, 834 square feet pool/spa, 64 square foot pool equipment, 82 square foot service yard, 336 square foot trellis (1st Trellis), and 165 square foot trellis (2nd Trellis). Section 6. Conditional Use Permit Findings. RHMC Section 17.16.040(A)(3) requires a Conditional Use Permit for a structure that exceeds 200 square feet. The Applicant is proposing a 498 square-foot cabana. Given the foregoing, in accordance with RHMC Section 17.42.050, the Planning Commission makes the following findings: A. That the proposed conditional use is consistent with the General Plan. The granting of a Conditional Use Permit for the cabana is consistent with the purposes and objectives of the Zoning Ordinance and General Plan because the use is consistent with similar uses in the community, and meets all the applicable code development standards for such use. The Project is compatible with existing land uses as other properties in the same zone have a cabana. The Project is consistent with Open Space and Conservation Element Goal 2, which aims for expanded opportunities for outdoor recreation. B. That the nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures. The nature, condition, and development of adjacent structures have been considered, and the Project will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures because the existing 165 square foot trellis will be demolished, and a new 498 square foot cabana will be constructed. The new cabana meets all of the development standards in the Rolling Hills Municipal Code. C. That the site for the proposed conditional use is of adequate size and shape to accommodate the uses and buildings proposed. The proposed conditional use complies with all applicable development standards in the RAS-1 Zone. The net lot area is 1.55 acres and is adequate to support the proposed use. The new cabana will not exceed the maximum allowable 800 square feet maximum. D. That the proposed conditional use complies with all applicable development standards of the zone district. That the proposed conditional use complies with all applicable development standards of the RAS-1 Zone, districts, including size, setbacks, and location. The new cabana complies with all of the development standards of the Rolling Hills Municipal Code. E. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. 107 Resolution No. 2024-15 (ZC 24-053) 74 Eastfield Drive (Cocke) 3 The proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities because the Project site is not listed on the current State of California Hazardous Waste and Substances Sites List. F. That the proposed conditional use observes the spirit and intent of this title. The cabana allows the Applicant the ability to enjoy rights enjoyed by other residents in the City. The proposed use is consistent with the residential character of the City. Section 7. Based upon the foregoing findings, the Planning Commission hereby approves the Conditional Use application in Zoning Case No. 24-053 subject to the following conditions: A. Conditional Use Permit approvals shall expire within two years from the effective date of approval if construction pursuant to this approval has not commenced within that time period, as required by 17.42.070(A) of the Rolling Hills Municipal Code, or the approval granted is otherwise extended pursuant to the requirements of those sections. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee’s determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted, the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant’s request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). 108 Resolution No. 2024-15 (ZC 24-053) 74 Eastfield Drive (Cocke) 4 C. All requirements of the Building and Construction Code, the Zoning Code, and of the zone in which the subject property is located must be complied with, including the Outdoor Lighting Ordinance, unless otherwise set forth in this approval, or shown otherwise on an approved plan. D. The lot shall be developed and maintained in substantial conformance with the site plan on file and approved by the Planning Commission on December 17, 2024. Prior to submittal of final working drawings to the Building and Safety Department for issuance of grading and/or building permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. E. The conditions of approval specified herein shall be printed on all construction plans and shall be available at the construction site at all times. F. The licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth therein and the City’s Building Code and Zoning Ordinance. G. The person obtaining a building and/ or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. H. The project must be reviewed and approved by RHCA. I. Structural lot coverage shall not exceed 6,602 square feet or 9.7% of the net lot area in conformance with the zoning requirement. J. The total flatwork coverage shall not exceed 7,421 square feet or 10.9%, in conformance with the zoning code ordinance. K. The total structural coverage on the residential building pad shall not exceed 6,206 square feet or 28.0%. L. Total lot coverage of structures and paved areas shall not exceed 14,023 square feet, or 20.6% in conformance with the zoning ordinance. M. The existing disturbance of the net lot shall not exceed 46,965 square feet of surface area or 69.1% of the net lot area. There is no addition disturbance, the cabana is located in an area that is already disturbed. N. Prior to any further grading activity, the applicants shall inform the City and RHCA staff of the date and time of this activity. Workers shall implement Best Management Practices to assure that streets and adjacent properties are not impacted. 109 Resolution No. 2024-15 (ZC 24-053) 74 Eastfield Drive (Cocke) 5 O. Prior to issuance of a grading permit a detailed landscaping plan shall be submitted to City staff for review. The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water-wise and are consistent with the rural character of the community. A final inspection shall not be granted unless the slopes are vegetated. P. The graded areas shall be landscaped and continually maintained in good condition. Any trees and shrubs used in the landscaping scheme for this project shall be planted in a way that will not result in a hedge like screening and will not impair views from neighboring properties. Q. If applicable, the applicant shall be required to conform to the City of Rolling Hills Water Efficient Landscape Ordinance, Chapter 13.18 of the Municipal Code. R. The applicants shall submit a detailed drainage plan to the City’s drainage engineer. This project shall meet the requirements of the City’s Low Impact Development portion of the Storm Water Management and Pollution Control ordinance, if applicable. The applicant shall comply with grading requirements relative to submittal of grading and construction reports as required by the Building Official. In order to prevent sediments and water run-off from reaching the canyon from the disturbed slopes by December 17, 2025, an erosion control plan shall be submitted to the Building Department and implemented, even if grading permits have not been issued by that time. S. The applicants shall secure all permits from the Department of Building and Safety prior to commencing any work. Consult with the California Department of Fish and Wildlife for additional requirements. T. Minimum of 65% of the construction material spoils shall be recycled and diverted from landfills. The hauler shall obtain a Construction and Demolition permit from the City and provide proof of recycling. U. There shall be no discarding of any debris, trash, soil and construction spoils or any other material into the canyon or deposited anywhere on the property, including easements. No grading, planting, structures, drainage devices or hardscape, including driveways, or storage of any objects including building materials shall take place in the easements, unless approved by the RHCA. V. The City or the Building Department may require a construction fence for the duration of the grading for this project. Such fence shall not be located in any easement or cross over trails or natural drainage course and shall be removed immediately upon completion of the grading work. W. In addition, any construction facility, such as a construction trailer/office or portable toilets, to a maximum extent practicable, shall be located in a manner not visible from the street, and be in a location satisfactory to City staff. 110 Resolution No. 2024-15 (ZC 24-053) 74 Eastfield Drive (Cocke) 6 X. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. Y. Construction vehicles or equipment, employees’ vehicles, delivery trucks shall not impede any traffic lanes to maximum extend practical; if traffic must be blocked in order to aid in the construction, no more than a single lane may be blocked for a short period of time and flagmen utilized on both sides of the impeded area to direct traffic. Z. During construction, all parking shall take place on the project site, and, if necessary, any overflow parking may take place within the unimproved roadway easement along Portuguese Bend Road, and shall not obstruct neighboring driveways or pedestrian and equestrian passage. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. A minimum of 4’ wide path, from the edge of the roadway pavement, for pedestrian and equestrian passage shall be available and clear at all times. AA. No drainage device may be located in such a manner as to contribute to erosion or in any way affect a slope, an easement, trail or adjacent properties. The energy dissipaters shall be designed in such a manner as to not cross over any equestrian trails or easements. The drainage system(s) shall not discharge water onto a trail, shall incorporate earth tone colors, including in the design of the dissipater and shall be screened from any trail and neighbors’ views to the maximum extent practicable, without impairing the function of the drainage system. BB. The property owners shall be required to conform to the Regional Water Quality Control Board and County Public Works Department requirements for the installation of best management practices (BMPs) related to solid waste and storm water management, including erosion control measures, and post construction maintenance of stormwater drainage facilities. CC. During construction, conformance with the air quality management district requirements shall be complied with, so that people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors. DD. The property owner and/or his/her contractor/applicant shall be responsible for compliance with the no-smoking provisions in the Municipal Code. EE. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. 111 Resolution No. 2024-15 (ZC 24-053) 74 Eastfield Drive (Cocke) 7 FF. The property on which the project is located shall maintain an area of minimum of 1,000 square feet to provide an area meeting all standards for a corral with access thereto, if applicable. GG. Until the applicants execute and record an Affidavit of Acceptance of all conditions of this Conditional Use Permit approval, as required by the Municipal Code, the approval shall not be effective. HH. Prior to final inspection of the project, “as graded” and “as constructed” plans and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the Planning Commission approved plans. In addition, any modifications made to the project during construction, shall be depicted on the “as built/as graded” plan. II. Any proposed modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the modification is minor or major in mature. Minor modifications are subject to approval by the City Manager or his or her designee. Major modifications are subject to approval by the Planning Commission after a public hearing. The applicant shall not implement modifications or changes to the approved project without the appropriate approval from the City Manager or designee or the Planning Commission, as required. Minor adjustments to the project regarding grading or soil retention may be approved by staff. JJ. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Rolling Hills, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this permit. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. KK. All conditions of the Conditional Use Permit approvals, that apply, shall be complied with prior to the issuance of grading or building permit from Building & Safety Department. LL. Any action challenging the final decision of the City as a result of the public hearing on the application must be filed within the time limits set forth in section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. 112 Resolution No. 2024-15 (ZC 24-053) 74 Eastfield Drive (Cocke) 8 PASSED, APPROVED AND ADOPTED THIS 17th DAY OF DECEMBER 2024. _____________________________________ BRAD CHELF, CHAIRMAN ATTEST: _________________________________ CHRISTIAN HORVATH, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6 113 Resolution No. 2024-15 (ZC 24-053) 74 Eastfield Drive (Cocke) 9 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 2024-15 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF ZONING CASE NO. 23-148 FOR A CONDITIONAL USE PERMIT FOR A DETACHED STRUCTURE THAT EXCEEDS 200 SQUARE FEET LOCATED AT 74 EASTFIELD DRIVE, ROLLING HILLS, CA 90274, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 119-EF) (COCKE) was approved and adopted at a regular meeting of the Planning Commission on December 17, 2024, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices. CHRISTIAN HORVATH, CITY CLERK 114 74 Eastfield Drive Photos Photo #1 The existing 165 SF Trellis will be removed and replaced with the new cabana 115 Photo #2 Silhouette and flags of the proposed new cabana 116 Photo #3 Silhouette and flags of the proposed new cabana 117 DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITTITLE SHEETPROJECTINFORMATIONG-0.0 74 Eastfield Drive Rolling Hills, California 90274 Pool Pavilion ABBREVIATIONS PROJECT DESCRIPTION SHEET INDEXSYMBOLS VICINITY MAP PROJECT TEAM PROJECT ARCHITECT STRUCTURAL ENGINEER PROJECT INFORMATION DIMENSIONS FACE OF FINISH FACE OF FRAMING CODES ROLLING HILLS COMMUNITY ASSOCIATION ARCHITECTURAL PROJECT DATA SURVEYOR CONDITIONAL USE PERMIT 6/24/24 CALL "DIG ALERT" PRIOR TO AN GROUND WORK OR EXCAVATION OWNER APPROVALS SEPARATE PERMITS: STRUCTURAL CIVIL ENGINEER CIVIL 118 REVISIONS T&M SURVEYING SITE EASTFIELD DR IVE OPENBRAND ROAD LOT 119 LOT 118 LOT 121 LOT 120 LOT 117 LOT 115 LOT 116 G-0.1 119 REVISIONS T&M SURVEYINGEASTFIELD DRIVESITE 349.16 sf 161.31 sf G-0.2 120 REVISIONS T&M SURVEYING SITE EASTFIELD DRIVEG-0.3 121 DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITRHCAAPPROVAL LETTERG-0.4 122 LOS ANGELES CULVER CITY BEVERLY HILLS CANYON RES. MONICASANTA MONICA SANTA LINCOLN BLVD.DIEGOFRANKLIN RES. CANYON STONE LOWER UPPER DR. RES. HY.SANT A MULHOLLAND RES. CHATSWORTH SIMI COUNTY RD.HILLS HIDDEN HILLS HIDDEN BLVD.HANSEN G O L D E N BURBANKFWY.DAM FWY.FOOTHILL SAN FERNANDO MT.RD. RES. VALLEY SEPULVEDA SAN FERNANDO VENTURA F. C. BASIN ENCINO HOL LYWOOD S T A T E DR.SANLIVE OAKRES.HUNTINGTON FOOTHILLFWY. MAYWOOD BERNARDINO SO. PASADENA ALHAMBRA SAN MARINO LAKE LEGG COLORADO SA N T A A N A BELL MONTEBELLO COMMERCE POMON A BELL ROSEMEAD PASA D E N A SAN GABRIELFWY .FWY.SAN PARK MONTEREY WHITTIERROSEMEADRIVERARCADIA SO. EL TEMPLE CITY MONTEBLVD.BLVD. VERNONFWY.F W Y .BLVD.FWY.IENDA RES. PUDDINGSTONE ALOSTA AVE.ORANGEBLVD.LA PUENTE INDUSTRY WALNUT AZUSA IRWINDALE COVINA FWY.BLVD.FWY.FW Y .SANFWY. LA VERNE POMONA FWY. SAN CLAREMONT RES. BLVD. FO O T H I L L SAWPIT CANYON RES. DUARTEANGELESCREST HY. RES. SANTA ANITA MT. WILSON ANGELE S ANGELES RD .CANYONSIERRA MADRE FWY.PASADENA MONROVIA FWY.BLVD.CANYONSAN GABRIEL CRYSTALRD.RESERVOIR COGSWELL RESERVOIR LAKERD.BRADBURY GLENDORA RES. BIG DALTON GABRIEL RES. SAN DIMAS CREEK THOMPSON BOUQUET CANYON RES. VALL E YCANYONFRANCISQUITO DR. HENR Y M A Y O FOOT ANTE L O P E SIERRABOUQ U E T SANSANDPACOIMA RES.RD.C A N Y O N S A N RD.SANFERNANDO CASTAIC RES.STATEF W Y . RESERVOIR CANYONS P U N K Y C Y N . R D . RD. LAKES MUNZ RD.LAK E RESERVOIR DRY CANYONLAKEHUGH E S FORT TEJON165THRESERVOIR LITTLE ROCK MOUNT A I N SFOREST BIG TUJUNGA RESERVOIR HY.FWY. GABRIE L CRYSTAL R O C K R D . RD.BIGLAKE C R E E K HY. PI N E S BIG ANTELOPECREST30THANTELOPESIERRA10 TH50THUNA LAKE PALMDALE 47THSOMST.EPALMDALE R D . AVENUE AVENUE P60THPALMDALEAVENUEM RD.PEARRESERVOIR HY.HY.BLOS ST. E90TH170THBLVD. OST.EPEARBLOSSOM HY.ST. ECOUNTYBERNARDINOSANAVENUE AVENUE260TH PYRAMIDGOLDENLAKE QUAIL LOS ANGELES KERN .RD VENTURALAN C A S T E R ELIZABETH170THRD. LAKE RES. RD. ELIZ A B E T H LAKE RES. FAIRMONT RD.FAIRMONTST. W110THST. WPINEST. WLANCASTER LAKE TWEEDY CA N Y O N AVENUE ST.WAVENUE I VALLEYST.EAVENUE D FWY.HY.G JST.E140THST.ECOUNTY E COUNTY COUNTY101 605 60 10 COVINA WEST PARK BALDWIN 57 BARDIAMONDGLENDORA71 COR O N A 405 FWY.ISLAND605 210 405 110 710 210 210 60 170 134 5 10 5 10 EL MONTE 105 GATE SOUTH LAKEWOODDIMAS 5 118 5 14 101 91 GLENDALEENES LOS ANGELES ST EHUGHES VEN T U R A MULHOL C U T - O F F C Y N . B R E A GARDENS CUDAHY B L V D .MONICA MANCHESTER BLVD. BIXBY ROLLING HILLS SLOUGH HILLS ESTATESESTATES PALOS VERDES ROLLING NE AO CF I P A C I SEPULVEDALAWNDALE ARTESIA GARDENABAYHAWTHORNE INGLEWOODDEL REY MARINA SEGUNDO EL SANTORRANCE BEACH REDONDO PACIF IC HERMOSA BEACH HARBORLOMITA SA N CMANHATTAN BEACH TERMINALHILL FWY.COAST ORA N G E PEDR O BAY BEACH LONG HY.SAN PARAMOUNTBEACH GABRIELLA MIRADA FWY. BELLFLOWER ARTESIA BLVD.FWY.FIRESTONE DOWNEY BLVD .BLVD.PICO RIVERA SPRINGS SANTA FE NORWALK COMPTON LYNWOOD ARTESIA LONGSIGNAL LAKEWOOD GARDENS HAWAIIAN CERRITOS SANDI E G O CARSON HACCOUNTY R D . AVE. P HY.HY.BERNARDINOTUJUNGAHILL LITTLEBIG TUJUNGACOUNTYFW Y .GLEASONAVE.FWY.HOLLYWOOD HUNTINGTON PARK GLENDALE VIRGRES. TOPANGACANYONCOAST PACIFIC MULHOL L A N D RD.CANYONMALIBURD.LASRD.HY.DECLANDKER KANANRD.HY.DUMEKANA N CONTROL DISTRICT BOUNDARYFLOODLOSANGELESCOUNTY 1"=TITLE SHEET AND GENERAL NOTESC-1.0 1 NTS SHEET NO ABBREVIATIONS N NORTH S SOUTH W WEST P.L.PROPERTY LINE A.C.ASPHALT CONCRETE A.P.N.ASSESSOR'S PARCEL NUMBER FD.FOUND C CENTERLINE BW BACK OF WALK TR TELEPHONE RISER TSPB TRAFFIC SIGNAL PULLBOX FH FIRE HYDRANT WM WATER METER PP POWER POLE TC TOP OF CURB FL FLOWLINE FS FINISHED SURFACE NG NATURAL GROUND TW TOP OF WALL INV INVERT TG TOP OF GRATE C-1.0 C-2.0 CIVIL ENGINEER 2 ARCHITECTSURVEYOR BENCHMARK TITLE SHEET AND GENERAL NOTES GRADING AND DRAINAGE PLAN 1.PRIOR TO COMMENCING CONSTRUCTION, THE CONTRACTOR SHALL VERIFY ALL JOIN CONDITIONS FOR GRADING, DRAINAGE AND UNDERGROUND FACILITIES, INCLUDING LOCATION AND ELEVATION OF EXISTING UNDERGROUND FACILITIES AT CROSSINGS WITH PROPOSED UNDERGROUND FACILITIES. IF CONDITIONS DIFFER FROM THOSE SHOWN ON THE PLANS, THE CONTRACTOR SHALL NOTIFY THE ENGINEER AND SHALL NOT BEGIN CONSTRUCTION UNTIL THE CHANGED CONDITIONS HAVE BEEN EVALUATED. 2.THE EXISTENCE, LOCATION AND CHARACTERISTICS OF UNDERGROUND UTILITY INFORMATION SHOWN ON THESE PLANS HAS BEEN OBTAINED FROM A REVIEW OF AVAILABLE RECORD DATA. NO REPRESENTATION IS MADE AS TO THE ACCURACY OR COMPLETENESS OF SAID UTILITY INFORMATION. THE CONTRACTOR SHALL TAKE PRECAUTIONARY MEASURES TO PROTECT THE UTILITY LINES SHOWN AND ANY OTHER LINES NOT ON RECORD OR NOT SHOWN ON THESE PLANS. 3.THE CONTRACTOR SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR THE JOB SITE CONDITIONS, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY, DURING THE COURSE OF CONSTRUCTION OF THIS PROJECT. THIS REQUIREMENT SHALL APPLY CONTINUOUSLY, AND SHALL NOT BE LIMITED TO NORMAL WORKING HOURS. THE CONTRACTOR SHALL DEFEND, INDEMNIFY AND HOLD THE OWNER AND THE ENGINEER HARMLESS FROM ANY AND ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION WITH PERFORMANCE OF WORK ON THIS PROJECT. 4.THE CONTRACTOR SHALL FAMILIARIZE HIMSELF WITH THE PLANS, THE SOILS AND/OR GEOLOGY REPORTS, AND THE SITE CONDITIONS PRIOR TO COMMENCING WORK. 5.SHOULD CONFLICTING INFORMATION BE FOUND ON THE PLANS, THE CONTRACTOR SHALL NOTIFY THE PROJECT ENGINEER AT JOHN M. CRUIKSHANK CONSULTANTS,INC. BEFORE PROCEEDING WITH THE WORK IN QUESTION. 1.THE CITY PLANNING LETTERS SHALL BE A PART OF THESE PLANS. 2.NO WORK SHALL COMMENCE UNTIL A GRADING PERMIT IS ISSUED BY THE DEPARTMENT OF BUILDING AND SAFETY. 3.ALL CONCENTRATED DRAINAGE MUST BE CONDUCTED TO THE STREET IN APPROVED NON-EROSIVE DEVICES. 4.MATERIAL IN, OR ADJACENT TO, AREAS UNDER THE JURISDICTION OF THE BOARD OF PUBLIC WORKS, WHICH IN A NATURAL POSITION, IS UNSTABLE AND CONSTITUTES A POTENTIAL SLIDE, SHALL BE BROUGHT TO THE ATTENTION OF THE CITY OF LOS ANGELES ENGINEERING OFFICE. 8.ALL PROPOSED ELEVATIONS SHOWN ON THE ROUGH GRADING PLAN ARE TO FINISHED SURFACE. THE CONTRACTOR SHOULD DEDUCT THE THICKNESS OF THE PAVEMENT STRUCTURAL SECTION FOR TOP OF SUBGRADE ELEVATIONS. 9.WHERE THERE IS AN EXISTING STORM DRAIN IN THE STREET, DRAINAGE DEVICES FROM THE SLOPES SHALL BE CONNECTED TO THE STORM DRAIN. 10.IF AT ANY TIME DURING GRADING OPERATIONS, ANY UNFAVORABLE GEOLOGICAL CONDITIONS ARE ENCOUNTERED, GRADING IN THAT AREA WILL STOP UNTIL APPROVED CORRECTIVE MEASURES ARE OBTAINED FROM THE SOILS/GEOLOGY ENGINEER. 11.STRAIGHT GRADE SHALL BE MAINTAINED BETWEEN CONTOUR LINES AND SPOT ELEVATIONS UNLESS OTHERWISE SHOWN ON THE PLANS. 12.THIS PLAN IS FOR GRADING PURPOSES ONLY, AND DOES NOT CONSTITUTE APPROVAL OF BUILDINGS, RETAINING WALLS OR OTHER STRUCTURES. 13.PRIOR TO CONSTRUCTION OF ANY IMPROVEMENTS THE PRIVATE ENGINEER MUST CERTIFY, IN WRITING, TO THE DISTRICT ENGINEER THAT GRADING IN AND ADJACENT TO THE STREET OR R/W IS ESSENTIALLY COMPLETE AND IN ACCORDANCE WITH THE APPROVED PLANS. CERTIFICATION MAY BE IN PHASES TO FACILITATE CONSTRUCTION PHASING. 14.THE CONTRACTOR IS REMINDED TO GIVE REASONABLE NOTICE TO ADJACENT OWNERS OR OCCUPANTS OF THE PROPOSED IMPROVEMENT FRONTING THEIR PROPERTY PER SECTION 9-9 OF THE STANDARD SPECIFICATIONS. 15.ALL WORK DETAILED ON THESE PLANS SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE LATEST EDITION OF THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION. 16.THE SOILS ENGINEER IS TO APPROVE THE KEY OR BOTTOM AND LEAVE A CERTIFICATE ON THE SITE FOR THE GRADING INSPECTOR. THE GRADING INSPECTOR IS TO BE NOTIFIED BEFORE ANY GRADING BEGINS AND, FOR BOTTOM INSPECTION, BEFORE ANY FILL IS PLACED. FILL MAY NOT BE PLACED WITHOUT APPROVAL OF THE GRADING INSPECTOR. 17.THE DEFERRED SUBMITTAL ITEMS SHALL NOT BE INSTALLED UNTIL THE DESIGN AND SUBMITTAL DOCUMENT DOCUMENTS HAVE BEEN APPROVED BY THE BUILDING DEPARTMENT. SUCH AS LANDSCAPING AND PAVING PLANS. A.DURING CONSTRUCTION, EXPOSED EARTH SURFACES SHALL BE SPRAYED WITH WATER AT LEAST TWICE A DAY BY THE PROPERTY OWNER/CONTRACTOR TO MINIMIZE DUST GENERATION OR TEMPORARY DUST COVERS SHALL BE USED THAT MEET SCAQMD DISTRICT RULE 403. B.THE PROPERTY OWNER /CONTRACTOR SHALL KEEP THE CONSTRUCTION AREA SUFFICIENTLY DAMPED TO CONTROL DUST CAUSED BY GRADING AND HAULING, AND AT ALL TIMES PROVIDE REASONABLE CONTROL OF DUST CAUSED BY WIND. C.HAULING AND GRADING EQUIPMENT SHALL BE KEPT IN GOOD OPERATING CONDITION AND MUFFLED AS REQUIRED BY LAW. D.ALL LOADS SHALL BE SECURED BY TRIMMING, WATERING OR OTHER APPROPRIATE MEANS TO PREVENT SPILLAGE BY LAW. E.ONE FLAG PERSON SHALL BE REQUIRED AT THE JOB SITE TO ASSIST TRUCKS UPON INGRESS AND EGRESS OF THE PROJECT SITE. THE FLAG PERSON(S) AND WARNING SIGNS SHALL BE IN COMPLIANCE WITH PART II OF THE 1985 EDITION OF "WORK AREA TRAFFIC CONTROL HANDBOOK." F.ALL CLEARING, GRADING, EARTH MOVING OR EXCAVATION ACTIVITIES SHALLBE DISCONTINUED DURING PERIODS OF HIGH WIND (I.E., GREATER THAN 15 MPH) SO AS TO PREVENT EXCESSIVE AMOUNTS OF DUST. 1.CONSTRUCTION CONTRACTOR AGREES THAT IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, CONSTRUCTION CONTRACTOR WILL BE REQUIRED TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THE PROJECT; THAT REQUIREMENT SHALL BE MADE TO APPLY CONTINUOUSLY AND NOT LIMITED TO NORMAL WORKING HOURS. 2.THE CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT AT LEAST 48 HOURS PRIOR TO COMMENCEMENT OF EXCAVATION TO ARRANGE FOR FIELD LOCATIONS OF UTILITY LINES. CALL 811 FOR THIS SERVICE. ANY UTILITY NOT SUBSCRIBING TO THIS SERVICE SHALL BE CONTACTED DIRECTLY. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO DETERMINE WHETHER ALL UTILITIES HAVE BEEN NOTIFIED. 3.THE CONTRACTOR SHALL OBTAIN A CITY OF LOS ANGELES ENCROACHMENT PERMIT FROM THE DEPARTMENT OF PUBLIC WORKS PRIOR TO PERFORMING ANY WORK IN THE CITY RIGHT-OF-WAY. ALL EXCAVATIONS, CONSTRUCTION, AND INSTALLATIONS IN THE CITY RIGHT OF WAY REQUIRE INSPECTION BY THE CITY PUBLIC WORKS INSPECTOR. CONTACT THE CITY AT LEAST 48 HOURS IN ADVANCE FOR INSPECTION. FAILURE TO HAVE INSPECTION WILL RESULT IN REOPENING OF THE EXCAVATION AND POSSIBLE RECONSTRUCTION. 4.PRIOR TO EXERCISING ANY RIGHT OR PERFORMING ANY OBLIGATION PURSUANT TO ANY PERMIT ISSUED BY THE CITY OF LOS ANGELES, THE CONTRACTOR SHALL OBTAIN, FILE, AND MAINTAIN WITH THE CITY OF ROLLING HILLS A POLICY OF INSURANCE OR CERTIFICATE OF INSURANCE TO COVER ANY AND ALL LIABILITY THAT MAY ARISE FROM THE PERFORMANCE OF ANY WORK PERMITTED BY THE CITY IN THE RIGHT-OF-WAY. 5.ALL CONSTRUCTION ACTIVITIES WITHIN CITY RIGHT OF WAY SHALL BE DONE IN ACCORDANCE WITH THE LATEST EDITION OF THE AMERICAN PUBLIC WORKS ASSOCIATION STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION. 6.ALL TRAFFIC CONTROL, BARRICADING, AND CONSTRUCTION SIGNING SHALL BE IN CONFORMANCE WITH THE WORK AREA AREA TRAFFIC CONTROL HANDBOOK (WATCH). 7.A MINIMUM OF 72 HOURS PRIOR TO THE TIME A STREET HAS RESTRICTED PARKING, THE CONTRACTOR SHALL POST TEMPORARY "NO PARKING" SIGNS AS APPROVED BY THE CITY ENGINEER. THESE TEMPORARY SIGNS MAY BE ATTACHED TO PORTABLE BARRICADES OR BY ANY OTHER METHOD APPROVED BY THE CITY ENGINEER. SIGNS SHALL BE SPACED NO MORE THAN 75 FEET APART. AT THE END OF CONSTRUCTION, SIGNS SHALL BE REMOVED IMMEDIATELY FOR VEHICLE TO PARK. 8.NO WATER SHALL BE TAKEN FROM FIRE HYDRANTS WITHOUT APPROVAL FROM THE JURISDICTIONAL WATER AGENCY. 9.DUST SHALL BE CONTROLLED BY SWEEPING AND WATERING. 10.ALL NONSTORMWATER DISCHARGES FROM THE CONSTRUCTION PHASE ACTIVITIES AT THE PROJECT SITE (I.E. MIXING AND CLEANING OF CONSTRUCTION MATERIALS, CONCRETE AND PLASTER WASHOUT, DISPOSAL OF PAINTS, ADHESIVES, SOLVENTS, AND LANDSCAPE PRODUCTS) SHALL BE PROHIBITED FROM ENTERING THE PUBLIC STORM DRAINAGE SYSTEM (INCLUDING MUNICIPAL STREETS, CATCH BASINS, CURBS, GUTTERS, DITCHES, MAN-MADE CHANNELS, OR UNDERGROUND STORM DRAINS). 11.CONTRACTOR IS REQUIRED TO PROVIDE TEMPORARY PAVING PATCHES AT DRY AND WET UTILITY TRENCH LOCATION IN THE STREET DURING CONSTRUCTION. JMC 411 N. HARBOR BLVD., SUITE 201 SAN PEDRO, CA 90731 (310) 241-6550 ATTN: KHALED ABDO 1.ERODED SEDIMENTS AND OTHER POLLUTANTS MUST BE RETAINED ON SITE AND MAY NOT BE TRANSPORTED FROM THE SITE VIA SHEETFLOW, SWALES, AREA DRAINS, NATURAL DRAINAGE COURSES, OR WIND. 2.STOCKPILES OF EARTH AND OTHER CONSTRUCTION RELATED MATERIALS MUST BE PROTECTED FROM BEING TRANSPORTED FROM THE SITE BY THE FORCES OF WIND OR WATER. 3.FUELS, OILS, SOLVENTS, AND OTHER TOXIC MATERIALS MUST BE STORED IN ACCORDANCE WITH THEIR LISTING AND ARE NOT TO CONTAMINATE THE SOIL AND SURFACE WATERS. ALL APPROVED STORAGE CONTAINERS ARE TO BE PROTECTED FROM THE WEATHER. SPILLS MUST BE CLEANED UP IMMEDIATELY AND DISPOSED OF IN A PROPER MANNER. SPILLS MAY NOT BE WASHED INTO THE DRAINAGE SYSTEM. 4.EXCESS OR WASTE CONCRETE MAY NOT BE WASHED INTO THE PUBLIC WAY OR ANY OTHER DRAINAGE SYSTEM. PROVISIONS SHALL BE MADE TO RETAIN CONCRETE WASTES ON SITE UNTIL THEY CAN BE DISPOSED OF AS SOLID WASTE. 5.TRASH AND CONSTRUCTION RELATED SOLID WASTES MUST BE DEPOSITED INTO A COVERED RECEPTACLE TO PREVENT CONTAMINATION OF RAINWATER AND DISPERSAL BY WIND. 6.SEDIMENTS AND OTHER MATERIALS MAY NOT BE TRACKED FROM THE SITE BY VEHICLE TRAFFIC. THE CONSTRUCTION ENTRANCE ROADWAYS MUST BE STABILIZED SO AS TO INHIBIT SEDIMENTS 7.FROM BEING DEPOSITED INTO THE PUBLIC WAY. ACCIDENTAL DEPOSITIONS MUST BE SWEPT UP IMMEDIATELY AND MAY NOT BE WASHED DOWN BY RAIN OR OTHER MEANS. 8.FROM BEING DEPOSITED INTO THE PUBLIC WAY. ACCIDENTAL DEPOSITIONS MUST BE SWEPT UP IMMEDIATELY AND MAY NOT BE WASHED DOWN BY RAIN OR OTHER MEANS. 9.ANY SLOPES WITH DISTURBED SOILS OR DENUDED OF VEGETATION MUST BE STABILIZED SO AS TO INHIBIT EROSION BY WIND AND WATER. OWNER INDEX TO SHEETS CONTENT STRUCTURAL FOCUS 19210 S. VERMONT AVE BLDG. B, SUITE 210 GARDENA, CA 90248 (310) 714 2229 KELLY SUTHERLIN MCLEOD ARCHITECTURE, INC. 3827 LONG BEACH BLVD. LONG BEACH, CA. 90807 (562) 427 6697 ASESOR'S PARCEL NUMBER LEGAL DESCRIPTION 1.A GRADING PERMIT FROM THE PUBLIC WORKS DEPARTMENT IS REQUIRED. ALL GRADING SHALL COMPLY WITH THE REQUIREMENTS OF THE CITY OF ROLLIGN HILLS GRADING MUNICIPAL CODE, THESE PLANS, SPECIAL INSTRUCTIONS OF THE PERMIT. 2.A PRE-GRADING MEETING AT THE SITE IS REQUIRED AMONG THE CITY INSPECTOR, THE CIVIL ENGINEER OF RECORD, THE SOILS ENGINEER OF RECORD, AND THE GRADING CONTRACTOR, PRIOR TO COMMENCEMENT OF WORK 3.HOURS OF OPERATION ARE 7:00 A.M. TO 6:00 P.M. MONDAY THROUGH FRIDAY. 4.SEPARATE PERMITS SHALL BE REQUIRED FOR ANY IMPROVEMENT WORK IN THE PUBLIC RIGHT-OF-WAY. 5.CONSTRUCTION MATERIAL AND EQUIPMENT SHALL NOT OCCUPY ANY PORTION OF THE PUBLIC RIGHT-OF-WAY, SUCH AS STREET, ALLEY OR PUBLIC SIDEWALK AT ANY TIME. TEMPORARY USE OF PUBLIC RIGHT-OF-WAY, WHENEVER REQUESTED SHOULD BE REVIEWED AND APPROVED BY THE CITY ENGINEER. 6.THE CONTRACTOR IS RESPONSIBLE TO REPAIR OR REPLACE ALL EXISTING DAMAGED OR ALTERED PUBLIC IMPROVEMENTS AS REQUIRED BY THE CITY ENGINEER, PRIOR TO COMPLETION OF WORK. 7.ALL SURVEY MONUMENTS SHALL BE PROTECTED AND PERPETUATED IN-PLACE. ANY DISTURBED OR COVERED MONUMENTS SHALL BE RESET BY A QUALIFIED REGISTERED CIVIL ENGINEER OR A LICENSED LAND SURVEYOR AT THE DIRECTION OF THE CITY ENGINEER. 8.PRIOR TO TAKING WATER FROM A FIRE HYDRANT FOR CONSTRUCTION PURPOSES, THE CONTRACTOR SHALL MAKE ARRANGEMENTS WITH THE CITY OF LOS ANGELES AND/OR THE APPROPRIATE WATER UTILITY COMPANY TO OBTAIN A FIRE HYDRANT WATER METER. METER LOCATION MAY NOT BE ALTERED WITHOUT THE CITY'S AND/OR THE UTILITY COMPANIES SERVICE APPROVAL. 9.IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO VERIFY THE LOCATION OF ALL UTILITIES OR STRUCTURES ABOVE OR BELOW GROUND, SHOWN OR NOT SHOWN ON THESE PLANS. CONTRACTOR WILL BE HELD RESPONSIBLE FOR ALL DAMAGE TO ANY UTILITIES OR STRUCTURES CAUSED BY THEIR WORK. 10.STRICT ADHERENCE TO DUST CONTROL REQUIREMENTS SHALL BE ENFORCED. ADJACENT STREETS ARE TO BE CLEANED DAILY OF ALL DIRT AND DEBRIS THAT IS THE RESULT OF THIS GRADING OPERATION. 11.SEPARATE PERMITS FROM THE BUILDING DIVISION SHALL BE REQUIRED FOR ALL WALLS. 12.AN APPROVED PRECISE GRADING PLAN WILL BE REQUIRED PRIOR TO A BUILDING PERMIT BEING ISSUED UNLESS SAID PRECISE LOT GRADING IS INDICATED HEREON. 13.THE DESIGN CIVIL ENGINEER/SOILS ENGINEER/ENGINEERING GEOLOGIST OF RECORD SHALL EXERCISE SUFFICIENT FIELD OBSERVATIONS DURING GRADING AND CONSTRUCTION ACTIVITIES TO INSURE COMPLIANCE WITH THESE PLANS, SPECIFICATIONS, AND CODE REQUIREMENTS WITHIN HIS OR HERS PURVIEW. THE ENGINEERS SHALL SUBMIT "ACKNOWLEDGMENT CONCERNING EMPLOYMENT" FORM TO THE CITY PRIOR TO THE ISSUANCE OF A GRADING PERMIT. 14.REVISIONS TO THE PLANS ARE TO BE SUBMITTED TO THE CITY ENGINEER FOR REVIEW AND APPROVAL PRIOR TO CHANGING ORIGINAL MYLARS. 15.THE CIVIL ENGINEER SHALL SUBMIT WRITTEN CERTIFICATION OF COMPLETION OF ROUGH GRADING IN ACCORDANCE WITH THE APPROVED GRADING PLAN AND CERTIFICATION OF BUILDING PAD ELEVATION PRIOR TO ISSUANCE OF THE BUILDING PERMIT. PAD ELEVATION GRADING TOLERANCE SHALL NOT EXCEED+/-0.10 FEET. 16.AN "AS-BUILT" GRADING PLAN SHALL BE SUBMITTED AT THE COMPLETION OF WORK. 17.ALL GRADING SHALL BE PERFORMED UNDER THE SUPERVISION OF THE SOILS ENGINEER WHO SHALL CERTIFY THAT ALL FILL HAS BEEN PROPERLY PLACED AND WHO SHALL SUBMIT A FINAL COMPACTION REPORT FOR ALL FILLS OVER 1-FOOT IN DEPTH. 18.FILL AREAS SHALL BE CLEANED OF ALL VEGETATION AND DEBRIS, SCARIFIED TO A MINIMUM DEPTH OF 12 INCHES AND INSPECTED BY THE SOILS ENGINEER PRIOR TO THE PLACING OF FILL. 19.ALL DELETERIOUS MATERIALS, I.E. LUMBER, LOGS, BRUSH, OR ANY OTHER ORGANIC MATERIALS OR RUBBISH SHALL BE REMOVED FROM ALL AREAS TO RECEIVE COMPACTED FILL. 20.UNSUITABLE MATERIALS, SUCH AS TOPSOIL, WEATHERED BEDROCK, ETC., SHALL BE REMOVED AS REQUIRED BY SOILS ENGINEER (AND ENGINEERING GEOLOGIST, WHERE EMPLOYED) FROM ALL AREAS TO RECEIVE COMPACTED FILL OR DRAINAGE STRUCTURE. 21.FILLS SHALL BE BENCHED INTO COMPETENT MATERIAL PER GEOTECH REPORT. 22.WHEN CUT PADS ARE BROUGHT TO NEAR GRADE, THE SOILS ENGINEER SHALL DETERMINE IF THE BEDROCK IS EXTENSIVELY FRACTURED OR FAULTED AND WILL READILY TRANSMIT WATER. IF CONSIDERED NECESSARY BY THE SOILS ENGINEER, A COMPACTED FILL BLANKET WILL BE PLACED. 23.WHERE SUPPORT OR BUTTRESSING OF CUT AND NATURAL SLOPES IS DETERMINED TO BE NECESSARY BY THE SOILS ENGINEER, THE SOILS ENGINEER SHALL SUBMIT DESIGN, LOCATIONS AND CALCULATIONS TO THE CITY ENGINEER PRIOR TO CONSTRUCTION. THE SOILS ENGINEER WILL INSPECT AND CONTROL THE CONSTRUCTION OF THE BUTTRESSING AND CERTIFY TO THE STABILITY OF THE SLOPE AND ADJACENT STRUCTURES UPON COMPLETION. 24.ALL CUT SLOPES SHALL BE INVESTIGATED, BOTH DURING AND AFTER GRADING BY THE SOILS ENGINEER, TO DETERMINE IF ANY SLOPE HAS STABILITY PROBLEMS. SHOULD EXCAVATION DISCLOSE ANY GEOLOGICAL HAZARDS, THE SOILS ENGINEER SHALL RECOMMEND NECESSARY TREATMENT TO THE CITY ENGINEER FOR APPROVAL. ALL APPROVALS TO BE GRANTED ON THE BASIS OF DETAILED GEOLOGICAL MAPPING AND WRITTEN FIELD MEMO. 25.STABILITY CALCULATIONS WITH A SAFETY FACTOR OF AT LEAST ONE AND FIVE TENTHS (1.5) SHALL BE SUBMITTED BY A SOILS ENGINEER TO THE DEPARTMENT OF PUBLIC WORKS FOR CUT AND FILL SLOPES STEEPER THAN 2 TO 1 OR FOR CUT AND FILL SLOPE OVER 30 FEET IN VERTICAL HEIGHT. MAXIMUM CUT AND FILL SLOPES SHALL BE 2 TO 1. 26.PROVIDE 4-FOOT WIDE BY 1-FOOT HIGH BERM OR EQUIVALENT ALONG THE TOP OF ALL FILL SLOPES OVER 5-FEET HIGH, EXCEPT WHERE SHOWN OTHERWISE ON THE PLANS. 27.ALL SLOPES ADJACENT TO PUBLIC RIGHT-OF-WAY SHALL CONFORM TO. THE SLOPE SET BACK REQUIREMENTS OF THE CITY OF LOS ANGELES 28.ALL SLOPES 4-FEET OR HIGHER SHALL BE PLANTED AND COMPLY WITH THE REQUIREMENTS OF THE CITY OF LOS ANGELES GRADING ORDINANCE. 29.TERRACE DRAINS, INTERCEPTOR DRAINS, AND DOWN-DRAINS SHALL BE CONSTRUCTED OF 4-INCH P.C.C. (OR GUNITE) REINFORCED WITH 6-INCH X 6-INCH / 2 1.4 X 1.4 W.W.M. REBAR SHALL BE GRADE 60 BILLET STEEL CONFORMING TO ASTM A615. 30.ALL CONCRETE STRUCTURES THAT COME IN CONTACT WITH THE ON-SITE SOILS SHALL BE CONSTRUCTED WITH TYPE II OR V CEMENT AS DEEMED NECESSARY BY SOLUBLE SULFATE CONTENT TEST CONDUCTED BY THE SOILS ENGINEER. ALL CONCRETE SHALL BE 560-C-3250 (600-E 3250 FOR GUNITE). 31.GROUND SHALL BE PRE-WETTED PRIOR TO THE PLACEMENT OF CONCRETE. MOISTURE LOSS RETARDANT SHALL BE USED WHEN REQUIRED BY THE SOILS ENGINEER/CITY ENGINEER. 32.CITY APPROVAL OF PLANS DOES NOT RELIEVE THE DEVELOPER FROM RESPONSIBILITY FOR THE CORRECTION OF ERROR AND/OR OMISSION DISCOVERED DURING CONSTRUCTION. UPON REQUEST, THE REQUIRED PLAN REVISIONS SHALL BE PROMPTLY SUBMITTED TO THE CITY ENGINEER FOR APPROVAL. 33.THE CONTRACTOR SHALL NOTIFY UNDERGROUND SERVICE ALERT AT (1-800) 422-4133 TWO (2) DAYS PRIOR TO BEGINNING WORK. ALL UNDERGROUND UTILITIES AS SHOWN HEREON BOTH IN PLAN VIEW AND IN PROFILE VIEW (IF APPLICABLE) ARE BASED UPON REVIEW AVAILABLE RECORDS. IT IS THE SOLE RESPONSIBILITY OF THE CONTRACTOR TO "POT-HOLE" THE UTILITIES AS SHOWN HEREON IN ORDER TO PRECISELY LOCATE SAID UTILITIES RELATIVE TO LINE AND GRADE PRIOR TO COMMENCEMENT OF WORK. ANY VARIATION OF THE UNDERGROUND UTILITY LOCATION IS TO BE BROUGHT TO THE ATTENTION OF THE ENGINEER OF RECORD PRIOR TO COMMENCEMENT OF CONSTRUCTION. COMMENCEMENT OF WORK SHALL CONSTITUTE FULL ACCEPTANCE AND RESPONSIBILITY OF ANY DAMAGE THAT MAY OCCUR TO ANY UNDERGROUND UTILITIES EITHER SHOWN OR NOT SHOWN ON THESE PLANS. 34.ALL GRADING SLOPES SHALL BE PLANTED AND SPRINKLERED. 35.STANDARD 12 INCH HIGH BERM IS REQUIRED AT TOPE OF ALL GRADED SLOPES. 36.NO FILL TO BE PLACED, UNTIL THE CITY GRADING INSPECTOR HAS INSPECTED AND APPROVED THE BOTTOM EXCAVATION. 37.MAN-MADE FILL SHALL BE COMPACTED TO A MINIMUM RELATIVE COMPACTION OF 90% MAX. DRY DENSITY WITHIN 40 FEET BELOW FINISH GRADE AND 93% OF MAX. DRY DENSITY DEEPER THAN 40 FEET BELOW FINISH GRADE, UNLESS A LOWER RELATIVE COMPACTION (NOT LESS THAN 90% OF MAX. DRY DENSITY) IS JUSTIFIED BY THE SOILS ENGINEER. 38.TEMPORARY EROSION CONTROL TO BE INSTALLED BETWEEN OCTOBER 1 AND APRIL 15. OBTAIN GRADING INSPECTOR'S AND DEPARTMENT OF PUBLIC WORKS APPROVAL OF PROPOSED PROCEDURES (>200CY) PROJECT SITE GENERAL GRADING NOTES RECOMMEND THAT FOOTINGS BE FOUNDED IN FIRM OLDER ALLUVIUM OR A NEW COMPACTED FILL CAP THAT EXTENDS A MINIMUM OF 5 FEET BELOW FINISHED GRADE AND 5 FEET OUTSIDE OF THE BUILDING FOOTPRINT. PRIOR TO THE START OF GRADING OPERATIONS, UTILITY LINES WITHIN THE PROJECT AREA, IF ANY, SHOULD BE LOCATED AND MARKED IN THE FIELD SO THEY CAN BE REROUTED OR PROTECTED DURING SITE DEVELOPMENT. ALL DEBRIS AND PERISHABLE MATERIAL SHOULD BE REMOVED FROM THE SITE. ALTHOUGH CURRENTLY NOT ANTICIPATED, ALL PERMANENT CUT AND FILL SLOPES SHOULD NOT BE CONSTRUCTED STEEPER THAN 2:1. IF FILL IS TO BE PLACED, THE UPPER SIX TO EIGHT INCHES OF SURFACE EXPOSED BY THE EXCAVATION SHOULD BE SCARIFIED; MOISTURE CONDITIONED TO TWO TO FOUR PERCENT OVER OPTIMUM MOISTURE CONTENT AND COMPACTED TO 90 PERCENT RELATIVE COMPACTION2. IF LOCALIZED AREAS OF RELATIVELY LOOSE SOILS PREVENT PROPER COMPACTION, OVER-EXCAVATION AND RE-COMPACTION WILL BE NECESSARY. SITE PREPARATION AND GRADING NOTICE TO CONTRACTORS AIR QUALITY NOTES STORMWATER POLLUTION NOTES NOTICE TO CONTRACTORS OFF-SITE PRIVATE ENGINEER NOTICE TO SUBCONTRACTORS T&M SURVEYING 531 E. TRENTON AVE. ORANGE, CA. 92867 (714) 914 4042 ATTN: TY E. THOMAS VICINITY MAP LOCATION MAP CREST RDCROWNVIEW DR CREST R D . E OPEN B R A N D R D PROJECT SITE NOT TO SCALE EAST FI E L D D R 74 EASTFIELD DR ROLLING HILLS, CALIFORNIA 90274 WIDEL O O P R D PASEO DECASTANATHE FINISH FLOOR AT THE FRONT OF ENTRANCE TO THE RESIDENCE AT 74 EASTFIELD DRIVE, ROLLING HILLS AS SHOWN ON THE SITE PLAN APPROVED ON 6/17/63. EL= 109.42' LOT 119 OF RECORD OF SURVEY IN THE UNINCORPORATED TERRITORY OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AS RECORDED IN R.S. 6-10 IN THE COUNTY OF LOS ANGELES RECORDERS OFFICE. APN 7567-004-037 DIG ALERT Know what's below. Call before you dig. OF SHTS74 EASTFIELD DRROLLING HILLSCA, 9027420240024 11/14/24 2 CILM CILM KA DESIGNED BY DRAWN BY CHECKED BY SHEET NO. DATE SCALE PROJECT NO.PROJECTSHEET TITLENO.REVISIONS:BY:DATE:LA (CORPORATE): 411 N. HARBOR BLVD., STE. 201,SAN PEDRO, CA 90731P - (310) 241-6550ORANGE COUNTY: 2700 N. MAIN STREET, STE. 300,SANTA ANA, CA 92705P - (714) 444-2422WWW.JMC-2.COM I WWW.OKAMOTO-SE.COMTOTAL DISTURBED AREA 682 SF TOTAL LOT AREA 71,832.32 SF OR 1.65± AC 123 IMPROVEMENT CONSTRUCTION NOTES:EASTFIELD DR.DIG ALERT Know what's below. Call before you dig. OF SHTS74 EASTFIELD DRROLLING HILLSCA, 9027420240024 11/14/24 2 CILM CILM KA DESIGNED BY DRAWN BY CHECKED BY SHEET NO. DATE SCALE PROJECT NO.PROJECTSHEET TITLENO.REVISIONS:BY:DATE:LA (CORPORATE): 411 N. HARBOR BLVD., STE. 201,SAN PEDRO, CA 90731P - (310) 241-6550ORANGE COUNTY: 2700 N. MAIN STREET, STE. 300,SANTA ANA, CA 92705P - (714) 444-2422WWW.JMC-2.COM I WWW.OKAMOTO-SE.COM1"=GRADING AND DRAINAGE SHEETC-2.0 2 10' CONTRACTOR TO VERIFY IN FIELD LOCATION / DIRECTION OF EXISTING STORM DRAIN LINE UTILITY LINES PRIOR TO THE BEGINNING OF CONSTRUCTION VIA HAND/MANUAL EXCAVATION. STORM DRAINS CONNECTION SHOWN IN PLAN SHOULD BE CONSTRUCTED ENSURING THE REST OF THE SYSTEM CONTINUES TO WORK. CONTACT JMC2 IF ANY DISCREPANCY THAT WOULD AFFECT THE DESIGN IS FOUND. REGARDING EXISTING STORM DRAIN LINE 124 DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITA-0.5Vicinity Map125 EASTFIELD DRIVESINGLE FAMILY RESIDENCE 4,040 SF GARAGE 748 SF REMOVE (E) TRELLIS AND HARDSCAPE. PREPARE FOR (N) COVERED PAVILION EXISTING SERVICE YARD DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITA-1.0 Dismantle Site Plan1 Dismantle Site PlanEXISTING TO BE REMOVED DISMANTLE LEGEND EXISTING TO REMAIN AREA OF DISMANTLE AT HARDSCAPE AREA OF DISMANTLE AT LANDSCAPE 126 1 2 B AEASTFIELD DRIVEEXISTING SINGLE FAMILY RESIDENCE 4,040 SF EXISTING GARAGE 748 SF PROPOSED POOL PAVILION 355 SF EXISTING SERVICE YARD DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITA-1.1 Proposed Site Plan1 Proposed Site PlanLEGEND NEW BRICK HARDSCAPE NEW LANDSCAPE AREA 127 GAS 1 1 2 2 BB AA COLD WATER FOR ICE MAKER A-4.0 4 A-4.0 2 A-4.0 1 A-4.0 3 A-5.0 2 A-5.0 1 A-5.0 3 1 1 2 2 BB AA A-4.0 4 A-4.0 2 A-4.0 1 A-4.0 3 A-5.0 2 A-5.0 1 A-5.0 3 1 1 2 2 BB AA REF.ICEMAKERD D+68" TV FIREPLACE 3 3DDD 3 3A-4.0 4 A-4.0 2 A-4.0 1 A-4.0 3 A-5.0 2 A-5.0 1 A-5.0 3 1 1 2 2 BB AA A-4.0 4 A-4.0 2 A-4.0 1 A-4.0 3 A-5.0 2 A-5.0 1 A-5.0 3 DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITA-2.0Proposed Floor, RoofPlan, RCP & ElectricDiagram1 Proposed Floor Plan 2 Proposed Roof Plan 3 Proposed Electrical Diagram DUPLEX OUTLET - WATERPROOF, GFCI J J-BOX / WALL SCONCE SURFACE MOUNTED CEILING FIXTURE RECESSED CEILING LIGHT FIXTURE W/ DOWNLIGHT TRIM FLOOR OR CEILING MONUMENT OUTLET ELECTRICAL FIXTURE LEGEND QUAD OUTLET- WATERPROOF, GFCI DIMMER SWITCHD TELEPHONE/DATA/TVDATV LED STRIP LIGHT FIXTURE 4 Proposed Reflected Ceiling Plan 128 DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITA-4.0Proposed ElevationsNORTH ELEVATION2 EAST ELEVATION1 SOUTH ELEVATION4 WEST ELEVATION3 129 DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITA-5.0Proposed SectionsSECTION2 SECTION1SECTION3 130 DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITDETAILSA-8.0BOARD & BATTEN WALL TO GRADE - TYP. BRICK VENEER WALL TO GRADE - TYP. STONE VENEER WALL @ FIREPLACE - TYP. BRICK VENEER WALL TO ROOF ASSEMBLY - TYP. STONE VENEER WALL @ FIREPLACE - TYP. BOARD & BATTEN WALL TO ROOF ASSEMBLY - TYP. CONCRETE ROOF TILE CONCRETE ROOF @ VENTED RIDGEHSS COLUMN CLADDING 1 2 3 4 5 6 7 8 9 131 DATEPROJECTISSUES / SUBMITTALSKELLY SUTHERLIN McLEODARCHITECTURE, INC.3827 Long Beach Blvd. | Long Beach, CA 90807562.427.6697 tel | 562.427.0527 faxksm@ksmarchitecture.com | www. ksmarchitecture.comDATESHEET REVISIONSPool Pavilion74 Eastfield DriveRolling Hills, CA 9027411/12/24 CONDITIONAL USE PERMITDETAILSA-8.1BENCHCOUNTERBASE CABINET &147 132 Agenda Item No.: 13.A Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:SAMANTHA CREW, MANAGEMENT ANALYST THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:RECEIVE AN UPDATE ON THE EMERGENCY OUTDOOR SIREN NOTIFICATION SYSTEM PROJECT AND STANDARD OPERATING PROCEDURES DATE:January 27, 2025 BACKGROUND: Staff have been working closely with HQE to finalize the installation of the Emergency Outdoor Siren Notification System. This capital improvement project has been a lengthy endeavor with an intact functional system in sight. The Block Captains and Honbo family were instrumental in initiating the notification system which stemmed from the Block Captain Communication Project. This evening Staff will be requesting recommendations from the City Council in regard to the implementation of the SAFE Network System add-on and the Standard Operating Procedures. Tonight, vendor HQE will provide a presentation on the SAFE Network System and are available for any follow up questions the Council may have. Below, staff has provided a timeline of events to assist with this evening's discussion. Fiscal Years 19/20 and 20/21 The City Council provided funding for the Block Captain Program to explore communication platforms in the event of complete power failure in the community. Funds were used to purchase two-way radios. When the handheld radio option proved to be ineffective, a Request for Proposal (RFP) was issued to solicit proposals for other communication systems. March 25, 2021 Through the RFP, the City received one proposal from HQE Systems, Inc. (HQE). April 26, 2021 Staff recommended the City Council engage the services of HQE to work on the Block Captain Communications Project and produce a feasibility study. Council decided to delay the item and directed, then Councilmember, Jeff Pieper to work with staff to better understand the evolution of the Communication Project, from purchasing handheld radios to a siren system and to comprehend the scope of the feasibility study. 133 August 23, 2021 A Professional Services Agreement (PSA) with HQE was approved by the City Council to perform a feasibility study for a Mass Notification System in Rolling Hills. January 10, 2022 The final Feasibility Study was presented to the City Council. HQE conducted a detailed site survey, gathering information to identify constraints that could impact the system's operational and technical performances. They also conducted a sound propagation analysis to model optimal signal distribution using the company's proprietary outdoor siren planning software. The coverage models took into consideration varying geographical topology and environmental factors such as foliage and building density. Two options were recommended for installation of the Rolling Hills outdoor siren system. Solution A - Low visibility installation option that would require nine (9) 30 feet poles throughout the City. Cost equal to $310,602 Solution B - Low-cost installation option that would require three (3) 50 feet poles mounted with the intelligible horns positioned in a 360-degree transmission position. Cost equal to $144,573. After review of the Feasibility Study, the Council asked for information relating to the annual maintenance cost of the proposed outdoor siren system. A street-level map of Solution A and B was also requested. February 28, 2022 The following maintenance package, provided by HQE, was presented to the City Council: Full-Service Package - $12K (increased at 3% inflation rate per year) Customer support 24/7 Service call support 24/7 (remote and onsite) One annual preventative maintenance inspection/service All parts and labor for corrective maintenance (exceptions to improper use, vandalism, Acts of God, etc.) April 25, 2022 The City Council unanimously voted to amend the PSA with HQE allocating an additional not- to-exceed $3,500 to investigate additional siren pole locations. July 20, 2022 HQE submitted a revised Feasibility Study which included; Solution C - Included the three gate locations (Main, Crest and Eastfield Gates) and the FAA Radar Station at a cost of $423,683. The Radar Station required significant time and resources to obtain approval on a federal site. Staff discouraged this option. Solution D - Included only the three gate locations at a cost of $334,748. The increase in costs resulted from the need to use different equipment such as directional speakers instead of omni-direction horns as well as the additional expense in design, construction and associated labor. January 23, 2023 134 The City Council selected four potential siren pole locations as follows: City Hall Fire Station 106 (12 Crest Road West) Cal Water Facility (3960 Crest Road) Easement at Crest Road East gate March 27, 2023 The City Council approved the HQE proposal for additional work in the amount of $4,195 to perform a second sound propagation analysis for three locations from the above list. May 15, 2023 Representatives from HQE met with City staff and representatives from the Rolling Hills Community Association (RHCA) to visit the three proposed sights. Prior to the site visits, Cal Water informed staff that their facility location was no longer an option. As a result, the RHCA easement at the Crest Road East gate was utilized. June 12, 2023 The City Council received the updated sound propagation report confirming that three siren pole locations would allow the majority of the residents to hear the siren at 70 decibels. The Council approved moving forward with the installation of the siren tone and intelligible voice system for three 50-foot poles as described in Exhibit A of the professional services agreement. HQE confirmed that the full turnkey installation solution selected by the City Council was estimated at a discounted rate of $261,000 with an additional annual maintenance fee of $13,981 if so desired. June 26, 2023 The City Council approved a Professional Services Agreement with HQE for the installation of an emergency outdoor siren system in an amount to not exceed $261,000 and warranting that the system is designed to reach 70db at each residence in the City. On July 6, 2023, HQE executed the contract with a request for minor corrections and an inquiry as to whether the City would be executing the maintenance option. The City Attorney adjusted the document and provided a final city-executed contract to HQE on July 25, 2024. August 16, 2023 The City submitted payment for 50% ($130,500.00) of the project cost to allow HQE time to procure equipment as necessary. August 22, 2023 A kick-off meeting was conducted onsite at all proposed locations. September 1, 2023 HQE submitted initial plans to City Planning staff / RHCA staff. October 23, 2023 The development plans were presented at the City Council meeting. The item was tabled to a future meeting based on Council feedback. November 13, 2023 135 An update on pole siting locations was presented to the City Council, based on feedback from the October 23, 2023 Council meeting. The Council expressed support for re-siting poles to the Fire Station and City Hall. December 14, 2023 The City Council unanimously voted to approve development plans for three siren locations. February 2, 2024 The legal counsel for the Rolling Hills Community Association (RHCA) advised that the RHCA Board would need to issue a license agreement for the two locations in the RHCA’s easements. March 4, 2024 HQE received clearance from Southern California Edison to begin installation at Crest Road East. March 7, 2024 The RHCA Board stated a revocable license for the installation on RHCA easements was approved with the condition that "if technically feasible a communications antenna could be put on the antenna in the future." April 3, 2024 HQE submitted a permit application with Los Angeles County Building and Safety (LACBS). April 29, 2024 City staff received a notification from LACBS acknowledging the submittal of the project, that it was screened and accepted for submission into their queue. June 27, 2024 City staff requested that HQE provide contacts for other cities where sirens had been installed for the purpose of compiling a list of best practice policies and procedures that could be presented/discussed by the subcommittee for a Standard Operating Procedure (SOP). July 11. 2024 City staff participated in a demo training for the SiRcom SMART Alert Software. July 29, 2024 City staff received a notification from LACBS acknowledging plans had been reviewed and contain corrections. July 31, 2024 HQE connected City staff with the Recovery and Economic Development Project Manager for the Town of Paradise. August 15, 2024 LACBS returned plans with additional corrections impacting the timeline. August 16, 2024 HQE visited the City for Dig Alert preparation. 136 August 19, 2024 City staff connected HQE with the RHCA to address their requests for trimming/removals to gain permission and/or information on their preferred vendor. October 15, 2024 HQE provided a draft of the Alert and Warning SOP. October 16, 2024 HQE performed their first test after installation. November 6, 2024 A second siren test was performed. After this test they determined that the 500 to 800Hz range was best suited for the Rolling Hills topography. November 18, 2024 After review and additions, Staff send a draft of the SOP to the Siren Ad Hoc Committee for review. December 3, 2024 HQE performed impedance testing on each speaker to ensure that the 500-800 Hz frequency would sound at the maximum volume without overloading the amplifiers. The voltage and impedance balance were not to HQE’s satisfaction, and the test was canceled. December 11, 2024 As a result of the December 3 siren test, an extension to the PSA was executed until the end of February to allow for reconfiguration. More recently, HQE planned to perform the reconfiguration work mid-January. Unfortunately, they had to reschedule the date to the first week of February. HQE is still working with SCE to schedule a power outage at the East gate location, which is taking longer than expected. Due to the high winds and the high fire threat in the LA area, the vendor wanted to ensure that all safety checks and mitigations are in place to avoid any risk to the community. The work will likely take a few days and includes the installation of an extra speaker at the fire station location which will directionally point to the Flying Triangle area of the City. Several days after this reconfiguration, Staff will coordinate with HQE to schedule a test of the system. HQE has committed to the sirens functioning as warranted by the contractual obligations as soon as possible. DISCUSSION: With the siren project nearing the end of the installation and configuration phase, Staff are looking ahead to the to the day-to-day operations and finalizing the Standard Operating Procedures. HQE presented the first draft of the Standard Operating Procedure (SOP) to staff in October 2024. The draft was reviewed by Rolling Hills City Staff, Chief Kane from the LA County Fire Department, Captain Guerrero from the Los Angeles Sheriff's Department, and Area G Disaster Management Area Coordinator, Brandy Villanueva. Staff have since submitted a revised version of the SOP to the Ad Hoc Committee for further review (Attachment A). 137 Community SAFE Grant HQE has awarded the City of Rolling Hills a Community SAFE Grant (CSG), an initiative created by veterans of HQE Systems. This grant includes the installation of the SAFE Network System, a public safety communications network designed to operate independently of cellular or AC power. The system ensures uninterrupted communication between City leadership and residents when traditional communication methods fail. The open market value of the grant exceeds $30,000. SAFE Units HQE is also offering at-cost pricing for up to 700 Indoor SAFE Units, enabling residents to benefit from significantly reduced costs. The total value of the Community SAFE Grant, including the SAFE Units, exceeds $65,000 in public safety enhancements. Following this evening's presentation from HQE, Staff are seeking direction from the Council on a potential path forward with the SAFE Network and Units. Topics of importance include: Does the City Council wish to utilize SAFE Units? Will the cost of the Units be placed on the residents or the City? Can the SAFE Units fulfill the need for the sirens to be heard indoors? Additionally, Staff are looking for the City Council to provide any additional feedback or recommendations that will allow staff to finalize the SOP and bring back in February for formal adoption. Staff will continue to provide regular Siren updates to the City Council until construction has been finalized and HQE has met the obligations of their agreement. FISCAL IMPACT: HQE, via a Community SAFE Grant, will provide 700 SAFE Units to the City of Rolling Hills at cost. Should the City Council wish to consider this offer, and based on this evening's discussion, staff will return to the Council for any necessary budget adjustments. RECOMMENDATION: Receive and file. Provide direction on implementation of SAFE Network System add-on and Standard Operating Procedures. ATTACHMENTS: Attachment A_PS_EMP_250127_SIR_SOP_D3_forCCReview.pdf Attachment B - CL_AGN_230706_HQE_SirenInstallation_F_A2_E.pdf CL_AGN_250127_CC_Item13A_PublicComment01.pdf CL_AGN_250127_CC_Item13A_PublicComment02_Redacted.pdf CL_AGN_250127_CC_Item13A_PublicComment03_Redacted.pdf 138 City of Rolling Hills Alert and Warning Standard Operating Procedure (SOP) 139 1. PURPOSE The purpose of this Standard Operating Procedure (SOP) is to establish clear, effective protocols for issuing emergency alerts and warnings to protect the safety of residents and visitors within the City of Rolling Hills. This document details the systems used, the responsible personnel, and the procedures for issuing alerts in the event of various types of emergencies, ensuring timely and accurate communication during situations that pose imminent threats to life or property. The SOP is intended for use by City officials and emergency management teams, and serves as a guide to ensure that the appropriate actions are taken based on the nature and severity of the emergency. The SOP will focus on the use of the Everbridge mass notification system, which is deployed through the City’s Alert SouthBay partnership, as well as the newly installed outdoor warning sirens. These systems are integral to the City’s emergency response infrastructure, enabling rapid and broad dissemination of critical information to the public. This procedure outlines when and how to activate these systems for various emergency scenarios, including natural disasters, civil disturbances, and public health emergencies. 2. SCOPE This SOP applies to all departments and personnel within the City of Rolling Hills involved in the planning, execution, and management of public alerts and warnings. The procedure covers both internal coordination among City officials and the external dissemination of alerts to the public via multiple channels, including the Everbridge mass notification system, outdoor warning sirens, the Rolling Hills Community Association’s Dwelling Live and coordination with media outlets. It also addresses coordination with neighboring jurisdictions as part of the Alert SouthBay initiative to ensure consistency and effectiveness in the dissemination of emergency information. This document covers a wide range of primary and secondary hazards specific to the City of Rolling Hills’ geographic location, including: Primary Threats: Wildfire Land Movement Earthquake Aftershock Secondary Threats: Mudslide Heavy Wind Heavy Rain Thunderstorm Tsunami Public Health Civil Unrest 140 Each threat type will trigger specific alert protocols, which are designed to notify residents and visitors promptly and to provide clear, actionable guidance for ensuring safety. 3. THREAT OVERVIEW The City of Rolling Hills faces several key threats that require tailored alert protocols, including primary and secondary hazards. Primary Threats: Wildfire Due to the City’s proximity to brush and wilderness areas, wildfires are a significant threat. The Palos Verdes Peninsula, including Rolling Hills, is designated as a Very High Fire Hazard Severity Zone by the State of California Department of Forestry and Fire Protection. Wildfires can spread rapidly, requiring swift evacuation and sheltering procedures to protect life and property. Dry conditions combined with high winds can intensify these threats. Land Movement Historically, Rolling Hills has seen slow moving land movement and sinkholes occur within the City. Weather and unstable areas can increase the risk of landslides. If roads become compromised, residents could become isolated, due to the many cul-de-sacs within the City. Earthquake Located in Southern California, the City is prone to seismic activity. Earthquakes can occur without warning and result in severe structural damage, fires, and hazardous material releases. Aftershock Aftershocks, which follow major earthquakes, also present significant risks and require immediate response. Secondary Threats: Mudslide During heavy rainstorms or after earthquakes, the hillsides surrounding the City are at risk of destabilization, leading to mudslides. These events can block roads, damage property, and pose life- threatening hazards to anyone in the affected areas. Heavy Wind The City occasionally experiences extreme wind conditions, which can result in downed power lines, falling trees, and flying debris. Winds exacerbate wildfire risks and make it more challenging to evacuate or respond to emergencies. Heavy Rain 141 When an area sees a high amount of precipitation in a short period of time, flooding can occur. If rain is heavy or prolonged the soil struggles to absorb the water efficiently and may overwhelm water infrastructures. Roads may become compromised, and homes may see damage. Flooding is the most common disaster in the United States. Thunderstorm Thunderstorms in Rolling Hills can bring heavy rain, lightning, strong winds, and hail, posing risks like flash floods, fires from lightning strikes, and power outages. These storms can also down trees and power lines, creating hazardous conditions. While typically brief, thunderstorms can escalate quickly, requiring fast response to ensure public safety. Tsunamis Though not directly on the coast, nearby coastal areas place the city at risk in the event of a large tsunami. Earthquakes occurring off the coast can trigger tsunamis, which may necessitate immediate evacuation to higher ground. Public Health Emergency Pandemics and other public health crises, such as disease outbreaks, require mass communication to ensure the public is aware of safety protocols, medical guidelines, and resource availability. Civil Unrest Although less common, civil unrest or disturbances may occur, requiring shelter-in-place orders or guidance to avoid certain areas for public safety. 4. ALERT SYSTEM AND TOOLS The City of Rolling Hills has alert systems and tools that require electricity, cellular signal, or access to the internet during an emergency. These alert systems include Everbridge Mass Notification System (via Alert SouthBay). The City of Rolling Hills may experience power and cellular outages during an emergency including planned Public Safety Power Shut-off (PSPS) program, adverse weather conditions, and heightened fire conditions. Outdoor Warning Sirens are designed to notify residents when there is disruption to electrical power and cellular systems and operate using solar power and battery-backup capability. Due to the nature of an Outdoor Warning Siren, indoor audibility can vary. The Outdoor Warning Siren should be considered as a secondary warning method to be used with the City’s primary notification system, Everbridge, when evacuation is imminent. The City of Rolling Hills utilizes their alert systems that are coordinated and deployed based on the type and severity of the emergency. The two systems, Everbridge Mass Notification System and Outdoor Warning Sirens, are discussed below. 4.1 Everbridge Mass Notification System (via Alert SouthBay) 142 The Everbridge system allows for rapid dissemination of alerts through multiple communication channels, including phone calls, text messages, and emails. This system is employed for a wide range of emergencies, from weather advisories to evacuation warnings and orders. ● Primary Use Cases: Imminent threats to life or property, mandatory evacuation orders, and public safety announcements (such as shelter-in-place orders or road closures). ● Capabilities: Geographically targeted messaging, the ability to update information quickly, and real-time analytics on message delivery and response rates. The Everbridge system is integrated with the broader Alert SouthBay initiative, enabling coordination with neighboring jurisdictions to ensure consistent messaging across City boundaries during region-wide emergencies. 4.2 Outdoor Warning Sirens The City has installed three strategically placed outdoor warning sirens to provide auditory alerts in the event of life-threatening emergencies. Locations • City Hall – 2 Portuguese Bend Road • Fire Station – 12 Crest Road West • Crest Road East Gate – 3960 Crest Road East The sirens can broadcast clear, high-decibel tones followed by voice messages that provide specific instructions to those within the City limits. ● Use Cases: Wildfires, land movement, earthquakes and aftershocks, mudslides, heavy winds, heavy rains, thunderstorms, tsunamis, public health, and civil unrest that pose immediate risk to life or require evacuation. ● Features: Each siren is equipped with a tone alert and a clear voice broadcast system that can be heard across large outdoor areas. Siren tones are followed by live or pre-recorded voice messages with instructions. ● SAFE Network System: Is a public safety communications network designed to operate independently of cellular or AC power. This system ensures uninterrupted communication between the City’s leadership and residents, even during catastrophic events when traditional communication methods fail. The system operates through a decentralized, self-sustaining framework that uses advanced radio frequency technology to maintain reliable communication. ● Indoor SAFE Units for Homes: SAFE Units are compact, easy-to-install, ADA compliant devices designed to provide emergency alerts and critical information directly to residents’ homes. These units serve as a vital link in the communication chain, ensuring that even during widespread outages or disasters, households remain informed and connected to City leadership and emergency services. The units are designed to operate with standard A.C. power and 143 include a rechargeable backup battery. *When electricity and cellular signals are available the Outdoor Warning Sirens will be used in conjunction with Everbridge to ensure that people outdoors, as well as those indoors with mobile phones, receive the necessary information. 5. ROLES AND RESPONSIBILITIES Effective execution of this SOP requires a clear delineation of roles and responsibilities among City departments and officials. 5.1 Incident Commander (IC) The Los Angeles County Fire Department Incident Commander holds ultimate authority over the need for evacuation alerts and warnings. Responsibilities include: ● Tactical and operational responsibility for incident management 5.2 City Manager (CM) The City Manager or designated person holds ultimate authority over the activation of public alerts and warnings. Responsibilities include: ● Authorizing the use of Everbridge and outdoor warning sirens. ● Coordinating with the Emergency Operations Center (EOC) and other City partners to ensure appropriate response and resource allocation. ● In coordination with the IC, ensuring timely decision-making regarding evacuations, shelter-in- place orders, or other necessary actions during emergencies. 5.3 City Council (CC) The City Council plays a key role in policy decisions. The Council will provide direction and guidance to the City Manager. In an emergency the City Council may: • Develop and recommend emergency mutual aid plans and agreements. • Adjust ordinances, resolutions, rules and regulations as are necessary to implement such plans and agreements. 5.4 Emergency Services Coordinator (ESC) The Emergency Services Coordinator is responsible for overseeing the technical and operational aspects of public alerts. This includes: ● Monitoring weather reports, seismic data, and other indicators of potential threats. ● Coordinating with Alert SouthBay to disseminate accurate, timely information via Everbridge. ● Ensuring that the outdoor warning sirens are tested regularly and remain operational. 144 5.4 Public Information Officer (PIO) The Public Information Officer is tasked with drafting and reviewing all public messaging before dissemination to ensure clarity and accuracy. Specific responsibilities include: ● Drafting messages for Everbridge and the outdoor sirens based on pre-scripted templates. ● Serving as the liaison with news outlets, public relations firm, and ensuring accurate information is relayed through official channels. 5.6 Rolling Hills Community Association (RHCA) The RHCA plays a key role in supporting the City's emergency response infrastructure. Responsibilities include: ● Assisting the City in the preparation and execution of evacuation routes, especially during land movement, landslides or wildfires where roads may be blocked or damaged. ● Calling Southern California Edison for downed power lines, and attending to fallen trees, and other hazards caused by high winds or earthquakes. ● Messaging residents on Dwelling Live at the City Managers request. ● Unlocking the closed Crest Gate as an evacuation exit. 5.6 Rolling Hills Emergency Operations Center (EOC) o rganizational chart 6. ALERT ACTIVATION PROCEDURES The activation of alerts is critical for ensuring public safety during emergencies. The decision to activate alerts is based on the nature of the threat, the population affected, and the time available to respond. The following outlines the procedure for activating both the Everbridge system and the outdoor warning sirens. Please see Appendix B – Advisory, Warning, and Order Guidelines for alerting. 6.1 Everbridge Alerts Operations Planning Logistics Finance Public Information Officer (PIO)(ESC) Policy Group (CC) EOC Director (CM) EOC Coordinator (ESC) Legal Advisor (City Attorney) 145 Activation of Everbridge involves several key steps to ensure accurate and timely dissemination of information: ● Step 1: Threat Identification The IC or EMC will assess the threat level and geographic area impacted, taking into consideration reports from local, state, and federal agencies (e.g., National Weather Service, USGS). ● Step 2: Message Drafting Using pre-scripted templates, the ESC or PIO will draft a message tailored to the specific emergency, providing clear instructions to the public on what actions to take. The message will include source information, details about the threat, protective actions, and the expected expiration of the alert. ● Step 3: Authorization The drafted message will be reviewed and approved by the City Manager or ESC. In a major event, the Area G DMAC and the Alert SouthBay Coordinator will also be consulted with. ● Step 4: Message Dissemination Once authorized, the ESC will activate the Everbridge system through the Alert SouthBay platform, ensuring that the message is distributed via all available communication channels, including text, email, phone calls, and social media. 6.2 Outdoor Warning Siren Activation The outdoor warning sirens are reserved for high-risk, life-threatening situations coupled with loss of electrical power and/or cellular service. The following steps are used to activate the sirens: ● Step 1: Assess the Need for Siren Activation The CM or designee will determine whether the threat requires outdoor siren activation (e.g., wildfire approaching, mudslides, or severe winds). The CM or designee will determine if residents will not be notified using Everbridge Alerts. ● Step 2: Activation Access the central control system for the outdoor sirens and select the appropriate sound and pre-recorded message or prepare to deliver a live voice message. ● Step 3: Genasys The ESC will update Genasys according to instructions given by the IC. ● Step 4: Issue Follow-Up Instructions After the sirens are activated, the ESC or PIO will ensure that additional instructions are disseminated through Everbridge, including specific guidance on evacuation routes, shelter-in- place instructions, and emergency shelters. 7. MESSAGING GUIDELINES 146 Effective emergency communication requires clear, concise, and consistent messaging. The following guidelines apply to all public alerts issued by the City of Rolling Hills. 7.1 Pre-scripted Messages Pre-scripted messages ensure that alerts are delivered quickly and contain all necessary information. Each message will include the following components: ● Source: Clearly identify that the message is from the City of Rolling Hills. ● Threat Description: Provide a brief but detailed explanation of the emergency (e.g., "Mudslide imminent in the [area]."). ● Protective Actions: Instruct the public on what actions to take, such as "Evacuate immediately using Palos Verdes Drive." ● Expiration Time: Inform the public when they can expect updates or when the alert will expire. Refer to Appendix A for pre-scripted message templates. 7.2 Language Accessibility To ensure all residents, including non-English speakers and those with access and functional needs, can understand and act on the alerts, all messages will be: ● Translated into Spanish and other commonly spoken languages in the region, as required by Senate Bill 1078. ● Written in simple, non-technical language to avoid confusion. 8. COORDINATION AND COMMUNICATION In large-scale emergencies, effective communication between the City of Rolling Hills and neighboring jurisdictions is crucial to prevent confusion and conflicting messages. Coordination efforts include: ● Inter-Agency Coordination The City of Rolling Hills will coordinate with neighboring jurisdictions as part of the Alert SouthBay partnership. This ensures consistent messaging across City boundaries and provides mutual support for evacuation efforts, sheltering, and public information dissemination. ● Media Engagement The PIO will maintain close contact with local news outlets to provide real-time updates and ensure accurate information is broadcasted to the public. Press releases will be coordinated with neighboring jurisdictions to present a unified message. ● Residents 147 The City of Rolling Hills will provide on-going communication with residents during the emergency using Alert SouthBay, the City of Rolling Hills website, RHCA Dwelling Live and other means (e.g. local television, radio, etc.). When there is a power outage and/or no cellular service, the City of Rolling Hills will use the Sirens to communicate messages to residents. • Non-Emergent Communication The City website will have a siren page which will list frequently asked questions (FAQs). The siren page will also present an educational video along with other pertinent information. Additionally, the City’s Blue Newsletter will have a dedicated section which will remind residents of the siren’s monthly testing and that will refer to the City’s website siren page for more information. 9. TESTING AND MAINTANANCE Monthly siren tests have several purposes. These include verification that the siren is functioning, enabling listeners to learn the sounds used by outdoor warning sirens, and providing a trigger for immediate action drills by people at home. The following schedule outlines the testing protocols for both the outdoor warning sirens and the Everbridge system. 9.1 Monthly Siren Test The City of Rolling Hills will conduct a monthly test of the outdoor warning sirens on the first Thursday of each month at 12:00 P.M. This test would not include the siren sound. The testing of the actual siren sound would be conducted quarterly or every four months? This test will ensure that the sirens are operational and that the public is familiar with the sound and purpose of the sirens. The test sequence is as follows: 1. 30-second tone to signal the start of the test. 2. Voice Announcement: “This is a test of the City of Rolling Hills' Outdoor Warning Sirens. In the event of an emergency, these sirens will broadcast emergency alerts, providing details of the situation and instructions. This is only a test." 3. 30-second tone following the voice announcement. Pre-test protocol includes the following steps: • Notify Rolling Hills residents announcing the test using Alert South Bay, the Blue Newsletter and Dwelling Live. Note: this should be done when the sirens are activated. HQE said tests could be done monthly without being audible to residents. • Send a form letter email to the ESC of City of Lomita, Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills Estates and Torrance, announcing each monthly test the day prior to the actual test. Also send the email to: - The Captain and Rolling Hills assigned Deputy from the Lomita Sheriff’s Station, 148 - Division I Assistant Chief of the Los Angeles County Fire Department (LACOF) and Community Services Liaison, - The Rolling Hills Fire Station, - Alert SouthBay Administrator, - Area G DMAC - Rolling Hills Community Association Manager and Gate Supervisor, - Palos Verdes Peninsula Unified School District (PVPUSD), - Miraleste Intermediate School, - Peninsula Heritage School, - Dapplegray Elementary School. • Everbridge alert will be delivered two (2) hours prior to the test. This pre-scripted message should include the location, date, time and the duration of the test. Also, state that this is a test only and that no action is required. • Adjust Genasys status to “Advisory” for zones ROL-E001, ROL-E002, ROL-E003. Set this status one hour prior and one hour following the siren test. State the same pre-scripted information as used for Everbridge in the “Reason” section. 9.2 Cancelation of Monthly Test If, on the day of the siren test, the National Weather Service forecasts a threat of actual severe weather to the area within the six (6) hours prior and through the six (6) hours following the siren test, the test should be cancelled. Looming severe weather or other developing emergency situations are appropriate reasons to cancel siren tests to reduce public confusion. Cancellation reassures people that officials are actively monitoring developing situations and making appropriate adjustments when needed. Required actions: • Notify neighboring jurisdictions and recipients of the form letter email. • Send out an Everbridge notification to all residents stating that the test has been cancelled. 9.3 Staff Training All personnel responsible for managing and activating alert systems will undergo regular training sessions. This includes familiarization with the Everbridge platform, the outdoor siren system, and the protocols for issuing alerts. Training will be conducted annually, with refresher courses following significant updates or changes to the alert systems. 9.4 Residents Training All residents should receive on-going education in Rolling Hills emergency notifications. This training should include both SouthBay Alert and the Outdoor Siren System. Training should include how they will be notified when there is electrical power and cellular service, and when there is no power or cellular service. The Evacuation Procedures – Quick Reference Guide should be included in the training 149 materials. Ideally, the training material should be a video and posted on the City of Rolling Hills website so that all residents, new and old, can view and learn about the emergency notification systems. 9.5 Revision of SOP Identify if revisions to the SOP are necessary. If there is a need, required actions include: • Propose changes • Gather feedback from stakeholders • Incorporate changes • Submit the revised SOP to the City Manager for approval • Communicate and train relevant personnel • Keep thorough documentation of the revision process for compliance purposes • Review periodically CONTACT INFORMATION FOR PUBLIC ALERTS Residents seeking additional information about the City's alert and warning systems can visit the City of Rolling Hills' official website at https://www.rolling-hills.org/ or contact the Emergency Service Coordinator, Samantha Crew, at the City Hall at 310 377-1521 150 APPENDIX A - PRE-SCRIPTED MESSAGE TEMPLATES This appendix contains pre-scripted message templates for each major emergency scenario, including primary and secondary threats to Rolling Hills. Each template is designed to provide clear, actionable information to the public, ensuring that residents and visitors can take immediate steps to protect themselves during an emergency. Alert Templates Primary Threat Advisory Warning Order Wildfire "Advisory: Fire danger is high today due to dry conditions. Avoid outdoor burning or activities that could spark a fire. Be vigilant and monitor conditions." "Watch: A wildfire is burning near [specific area]. Conditions are favorable for the fire to spread. Be prepared to evacuate if necessary." "Warning: Wildfire approaching [specific area]. Evacuate immediately using [specific route]. Emergency shelters are open at [location]." Land Movement "Advisory: Increased risk of landslides due to recent weather. Avoid steep, unstable areas." "Watch: Landslide risk elevated in [specific area]. Be ready to evacuate if the situation worsens." "Warning: Landslide occurring in [specific area]. Evacuate immediately and follow designated evacuation routes." Earthquake "Advisory: Earthquake activity in nearby areas. No immediate threat to the City. Stay informed for updates." N/A (No watch equivalent for earthquakes as they are sudden events) "Warning: Major earthquake reported. Expect aftershocks. Avoid damaged structures and roads. Follow official instructions for safety." Aftershock "Advisory: Small aftershocks may occur following today’s earthquake. Inspect buildings for damage and prepare for larger aftershocks." N/A "Warning: Aftershock has occurred following the initial earthquake. Avoid entering buildings until they are declared safe. Follow evacuation orders if issued." 151 Secondary Threat Advisory Warning Order Mudslide "Advisory: Heavy rains have loosened the hillsides. Be aware of the potential for small mudslides in vulnerable areas." "Watch: Mudslide risk is elevated due to ongoing rain. Be ready to evacuate from hillside areas if conditions worsen." "Warning: Mudslide imminent in [specific area]. Evacuate immediately. Use [route] to exit the area. Shelters available at [location]." Heavy Winds "Advisory: Strong winds forecasted. Secure loose outdoor items and be cautious while driving." "Watch: High winds could down trees and power lines in [specific area]. Prepare for possible outages and road closures." "Warning: Dangerous winds in [specific area]. Stay indoors, avoid travel, and be prepared for power outages." Heavy Rains "Advisory: Heavy rainfall expected. Localized flooding possible. Avoid low-lying areas and secure outdoor items." "Watch: Heavy rains may lead to flooding in [specific areas]. Be ready to evacuate if necessary." "Warning: Flash flooding in [specific area]. Evacuate immediately and avoid flooded roads. Seek higher ground." Thunderstorm "Advisory: Thunderstorms expected this evening. Monitor weather updates and avoid outdoor activities." "Watch: Severe thunderstorms possible in [specific area]. Be prepared for heavy rain, hail, and lightning." "Warning: Severe thunderstorms in [specific area]. Seek shelter immediately. Avoid outdoor activities and travel." Tsunami N/A (No advisory equivalent for tsunamis) "Watch: Tsunami watch issued for coastal areas. Monitor updates and be prepared to move to higher ground." "Warning: Tsunami warning in effect. Evacuate immediately to higher ground. Avoid coastal areas and follow evacuation routes." Public Health "Advisory: Public health officials have identified an increase in flu cases. Practice good hygiene and stay home if sick." "Watch: Public health officials warn of an escalating pandemic. Prepare for potential restrictions and monitor health updates." "Warning: Public health emergency declared. Follow health guidelines, avoid public gatherings, and stay updated for further instructions." Civil Unrest "Advisory: Large gatherings planned in [specific area]. Remain cautious and avoid the area if possible." "Watch: Civil unrest is possible in [specific area]. Be prepared for potential disruptions or road closures." "Warning: Civil unrest occurring in [specific area]. Shelter in place and avoid all public areas until further notice." 152 APPENDIX B: ADVISORY, EVACUATION WARNING, and EVACUATION ORDER GUIDELINES This appendix outlines the procedures and guidelines for issuing various levels of alerts, including Advisory, Evacuation Warning, and Evacuation Order. Each alert type is defined, with instructions on how to activate the appropriate alert systems, as well as the responsibilities of City officials in responding to each scenario. These guidelines ensure consistent, clear communication during emergency situations that threaten life or property. 1. DEFINITION AND DIFFERENCES 1.1 Advisory An advisory is issued when a hazardous weather or hydrologic event is occurring, imminent, or likely, but is not expected to pose an immediate danger to life or property. Advisories are typically issued for less severe conditions that, if not heeded, could cause inconvenience or escalate into more dangerous situations. 1.2 Evacuation Warning An Evacuation Warning is issued when there is a potential threat to life and/or property, and voluntary evacuation is recommended for residents who require additional time to evacuate, have pets, livestock, or need to make special arrangements. An evacuation warning is a precautionary alert that gives residents extra time to prepare or leave the area in case the situation worsens. Examples of Evacuation Warning Conditions: ● A wildfire is spreading in the area but has not yet reached residential zones. ● A storm is forecasted to cause mudslides, and there is a possibility that certain areas may need to be evacuated. Use of Alert Systems: ● Everbridge: An Evacuation Warning should be sent via Everbridge, notifying residents of the potential need to evacuate. The message will advise residents to prepare for possible evacuation by packing essential items, arranging transportation, and staying informed about further developments. If residents have (large) animals, children or need additional time, this is the time to leave. ● Outdoor Sirens: Outdoor warning sirens are generally not activated for an Evacuation Warning. However, if there is no power or no cellular service, the sirens will be used to signal immediate action. 153 Responsibilities: ● The Emergency Services Coordinator will issue the Evacuation Warning after consulting with relevant local agencies (e.g., fire departments, weather services). ● The PIO will draft and disseminate the Evacuation Warning message, including clear instructions for voluntary evacuation and preparedness. ● Block Captains are required to take care of themselves and their families first. If they have time, they may assist by communicating with residents directly to help them understand the warning and encourage preparation. Evacuation Warning Example: ● "Evacuation Warning: Due to the nearby wildfire, residents in the [specific area] should prepare to evacuate. Gather essentials, prepare and be ready to leave if conditions worsen. If you have (large) animals, children or need additional time, this is the time to leave. Stay informed by monitoring city alerts and emergency notifications." 2.2 Evacuation Order An Evacuation Order is issued when there is an immediate threat to life and mandatory evacuation is required. The situation is severe, and residents must leave the affected area immediately to protect themselves from the hazard. Non-compliance with an Evacuation Order puts lives at risk and can complicate emergency response efforts. Examples of Evacuation Order Conditions: ● A wildfire is actively threatening homes, and residents must evacuate immediately to avoid harm. ● A mudslide has occurred, or is imminent, and poses an immediate danger to homes and roads in the area. Use of Alert Systems: ● Everbridge: An Evacuation Order must be sent immediately via Everbridge, providing clear, direct instructions to evacuate without delay. The message will specify evacuation routes, shelters, and other critical information. ● Outdoor Sirens: Outdoor warning sirens will be activated during an Evacuation Order to alert all residents in the affected area. Sirens will be followed by voice messages with specific evacuation instructions, including designated routes and shelters. Responsibilities: 154 ● The City Manager/Incident Commander will issue the Evacuation Order and authorize the activation of outdoor warning sirens. The decision must be made quickly to minimize the risk to residents. The City Manager will contact the RHCA Manager and Gate Supervisor and notify them of the evacuation routes to be used to ensure the locked Crest gate is open for evacuation. ● The Emergency Services Coordinator will coordinate with emergency response teams to ensure that evacuation routes are clear and safe. ● The PIO will draft and disseminate the Evacuation Order message, including evacuation routes, safe areas, and shelters. The PIO will also provide updates on social media and through media channels. ● Block Captains must evacuate. Evacuation Order Example: ● "Evacuation Order: Wildfire is approaching [specific area]. Residents must evacuate immediately. Use Palos Verdes Drive for evacuation. Emergency shelters are open at [location]. Follow instructions from emergency personnel. This is a mandatory evacuation." 3. MESSAGING GUIDELINES FOR EVACUATION ALERTS 3.1 Language and Clarity ● Messages must be clear and concise to ensure rapid comprehension by all residents. Avoid technical jargon, and provide instructions in simple, actionable terms. ● Evacuation warnings and orders should always include the following: ○ Source: Identify the City of Rolling Hills as the official source of the message. ○ Location: Clearly specify the affected areas and neighborhoods. ○ Action: Provide specific instructions, such as “prepare to evacuate” for warnings or “evacuate immediately” for orders. ○ Routes and Shelters: Include evacuation routes and available shelters when appropriate. ○ Updates: Inform residents when they can expect the next update or where they can get ongoing information. 3.2 Language Accessibility ● All evacuation warnings and orders should be translated into Spanish and other commonly spoken languages in the City of Rolling Hills. ● Messages should be accessible to individuals with disabilities, ensuring compliance with the Americans with Disabilities Act (ADA). 155 4. KEY DIFFERENCES BETWEEN EVACUATION WARNING AND EVACUATION ORDER Alert Type Description Action Required Use of Alert Systems Evacuation Warning A potential threat to life/property, voluntary evacuation recommended. Residents should prepare to evacuate and take precautions, but evacuation is not mandatory. Residents with animals (large), children or those that need additional time should evacuate now. Everbridge alert; sirens are not activated unless there is no power or cell service. Then, sirens must be used. Evacuation Order Immediate threat to life/property, mandatory evacuation required. Residents must evacuate immediately to ensure their safety. Everbridge alert; outdoor sirens activated with voice messages providing evacuation instructions. 5. RESPONSIBILITIES OVERVIEW FOR EVACUATION ALERTS Role Evacuation Warning Evacuation Order City Manager/Incident Commander Authorizes the Evacuation Warning. Authorizes the Evacuation Order and siren activation. Emergency Manager Issues the Evacuation Warning and monitors conditions. Coordinates evacuation efforts, ensures routes are clear. Public Information Officer (PIO) Drafts the Evacuation Warning message for Everbridge. Drafts the Evacuation Order, coordinates with media and social. Block Captains Assists with preparedness efforts in neighborhoods only if their families and personal obligations are addressed. If there is an order to evacuate Block Captains are instructed to leave the city. 156 6. EXAMPLES OF EVACUATION MESSAGES 6.1 Evacuation Warning Example "Evacuation Warning: Due to the forecasted storm and possible mudslides in the Rolling Hills area, residents in [specific area] should prepare to evacuate. Gather essentials, prepare your pets, and be ready to leave if conditions worsen. Monitor city alerts for further updates." 6.2 Evacuation Order Example "Evacuation Order: Mudslides are threatening [specific area]. Residents must evacuate immediately. Use [specific roads] to exit the area. Emergency shelters are available at [location]. Follow instructions from emergency personnel. This is a mandatory evacuation." 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 1 To: Rolling Hills City Council From: Block Captains and Support Team RH Residents Re: Sirens Date: January 27, 2025 Dear Honorable Mayor and City Council, Thank you for your efforts to keep our city safe. We understand the sirens are installed and will be ac�vated when evacua�on is necessary. We understand adjustments are s�ll needed as not all residents can hear the sirens from their homes. The survey results of the last test indicate some residents s�ll cannot hear the sirens from both inside and outside their homes. Three (3) siren poles were proposed by HQE as the workable solu�on to no�fy all residents of both siren tone sounds and intelligible clear voice messages to evacuate either with or without power. Our ques�ons are simple: 1. Why doesn’t the solu�on sold to the City deliver as promised? Residents want to hear both siren tone sounds and clear voice messages when there is an evacua�on order. HQE should be held accountable to the signed contract. 2. Sirens are used all over the world to alert residents of ensuing dangers. HQE had presented an earlier op�on of nine (9) poles throughout the City and stated this op�on would provide beter sound coverage to residents. One speaker was added to the pole located at Sta�on 56. Addi�onal poles and/or speakers are proven solu�ons and should be a higher priority over adding devices (Safe Network) inside of the home, which have their own opera�ng limita�ons given our city’s topography of hills, canyons, and trees. We recommend addi�onal poles and/or speakers to ensure public safety of all residents. 3. We understand the siren project is on the City Council’s agenda on January 27, 2025 and the Block Captains would like our ques�ons addressed during the mee�ng. Respec�ully submited, Block Captain Leads Comments Marita Geraghty, Southfield Drive Debra Shrader, Saddleback Road Marian Visco, Cinchring Road 180 2 Block Captains and Support Team Comments Arlene Honbo, Portuguese Bend Road Gene Honbo, Portuguese Bend Road The vendor proposed a solution of 3 siren poles with speakers to alert all residents in the city; The vendor should be held accountable to this solution. Bertram Balch, Hackamore Road Arun Bhumitra, Buggy Whip Drive The vendor should be held to the original contract; if more poles are needed then it should be at the vendor's cost. Dr. Ralph Black, Saddleback Road Kelly Cook, Ringbit Road West Camee Edelbrock & Brian Hamblin, Saddleback Road Judith Haenel, Eastfield Drive Maureen Hill, Cinchring Road Kathleen Hughes Bethencourt, Caballeros Drive John and Kathleen Lacey, Poppy Trail We cannot hear the sirens on Poppy Trail. Kay and Paul Lupo, Georgeff Road Melissa McNabb, Quail Ridge Road South Tony Mian, Palos Verdes Drive North Michele Mottola, Flying Mane Road Maureen and John Nunn, Crest Road West Kathy Patman, Chuckwagon Road I did not hear the test from my house. Clint Patterson, Georgeff Road I’m not sure why intelligible voice is needed. Michael Sherman, Crest Road East Sandy Sherman, Crest Road East Leslie Stetson, Saddleback Road Nicole Tangen, Johns Canyon Road Dorothy and Anthony Vinter, Georgeff Road Rae Walker, Wagon Lane Residents Comments Laurie and Thomas Brodie, MD, Hummingbird Lane I want to remind the City that I sat outside for each siren test and reported that at our home... we could NOT hear anything. I am a senior citizen, but my hearing is just fine! Each time I called the City they informed me that the next test would be of a greater decibel. My argument with them was that with the geography of our City, more sirens were needed. Don Crocker, Cinchring Road Carole and Shawn deMiranda, El Concho Lane Miriam and Ron Sommers, Poppy Trail We never heard any of the sirens when tested. We even suggested testing them in the early evening when people are home and during the weekends. Weekdays people will be at work. Who is in charge of triggering the alarm? 181 3 Addendum 1 – January 27, 2025 Addi�onal Block Captains and Support Team Members with approvals received a�er submission: Block Captains and Support Team Diane Montalto, Quail Ridge Road South Chris Stanley, Eastfield Drive Doris Tse, Caballeros 182 From:PAMELA CRANE To:Christian Horvath; Arlene Honbo Subject:Re: Siren test Date:Monday, January 27, 2025 1:47:26 PM EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity. Good Afternoon Christian, I somehow overlooked Arlene Honbo's email and letter regarding the siren test. Therefore I was not able to add my name to the list of supporters. I am totally supportive of this project. It is SOO important with as many seniors we have in our city. Especially since many do not have computers…or cell phones. ( not to mention cell phone reception although better than it has previously been .. is still spotty!) Thank you, Warm Regards Pam Crane Caballeros Rd Rolling Hills 183 From:Serena Lopez To:Christian Horvath; Samantha Crew Subject:FW: Effectiveness of the siren notification system Date:Monday, January 27, 2025 1:50:08 PM     From:    Sent: Monday, January 27, 2025 1:41 PM To: Serena Lopez <slopez@cityofrh.net> Subject: Effectiveness of the siren notification system   EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening attachments or taking further action, before validating its authenticity.   I live at Southfield Dr and have not heard any siren tests. If this is supposed to notify residents of a danger situation, it seems to be totally ineffective. I hope this feed back helps the city council evaluate the current status of the system. Sincerely yours, Carol Marrone 184 Agenda Item No.: 14.A Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:CONSIDERATION OF SUMITTING A LETTER OF SUPPORT FOR THE APPOINTMENT OF FORMER RANCHO PALOS VERDES MAYOR AND COUNCILMEMBER HON. JOHN CRUIKSHANK TO THE WEST BASIN MUNICIPAL WATER DISTRICT TO FILL THE RECENTLY VACATED DIVIDSON 1 DIRECTOR'S SEAT (COUNCILMEMBER MIRSCH) DATE:January 27, 2025 BACKGROUND: The West Basin Municipal Water District (West Basin) Board of Directors accepted the resignation of Director Harold Williams effective January 2, 2025, leaving a vacancy on the five-member Board of Directors (Board) for the representative of Division I, which includes the cities of Carson, Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates and unincorporated Los Angeles County area of Rancho Dominguez. At a Special Meeting of the Board on January 8, 2025, West Basin Directors, in accordance with the Municipal Water District Law (Water Code section 71000 et. seq.), determined to fill the Division I director vacancy for the remaining two-year term through an appointment process. The Board has 60 days to make the appointment from the day of the vacancy, or by Monday, March 3, 2025. Residents who are registered to vote in Division I of the West Basin Municipal Water District are invited to apply. The term of office for this appointment expires in December 2026. The General Election on November 3, 2026 will determine the director position for a full four-year term of office that would commence once the election has been certified in December 2026. The person appointed to fill the current vacancy may choose to run for the full-term office. The Board will be accepting letters of interest and resumes, including relevant supporting documents, for candidates seeking to fill the vacancy. The West Basin Board of Directors requests that application materials be submitted by 4:00 pm on Friday, February 7, 2025. This evening, staff seeks direction from the City Council regarding the submission of a letter of 185 support for the appointment of former Rancho Palos Verdes Mayor and Councilmember, Hon. John Cruikshank, to the West Basin Municipal Water District to fill the recently vacated Division 1 Director's seat. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Discuss and provide direction to staff. ATTACHMENTS: 186 Agenda Item No.: 15.A Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:STEPHANIE GRANT, ASSISTANT PLANNER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:RECEIVE AND FILE FIRE CODE ENFORCEMENT QUARTERLY REPORT FOR THE FOURTH QUARTER OF 2024 (OCTOBER 1 TO DECEMBER 31) DATE:January 27, 2025 BACKGROUND: Code Enforcement The Code Enforcement Division provides quarterly updates on cases, including dead vegetation and other code violations, for the fourth quarter of 2024. The attachments summarize cases opened and closed during the quarter, as well as a cumulative list of open cases (see Attachments 1, 2, and 3). To ensure property owner anonymity, addresses have been removed from the quarterly reports. Fire Fuel Abatement The quarterly Fire Fuel Meeting is scheduled for next week to address fire fuel concerns in Rolling Hills. A December meeting did not occur due to the holiday season and the recent departure of the Planning and Community Services Director. Staff will provide an update on fire fuel abatement during the second City Council meeting in February. DISCUSSION: Code Enforcement During the fourth quarter of 2024, a total of 6 cases were closed, including 5 dealing with vegetation or dead trees; 4 new cases were opened, including 3 involving overgrown vegetation or dead trees. All but 2 of the 4 cases opened this quarter were closed. Currently, code enforcement is working on 11 open cases, of which 2 deal with overgrown vegetation or dead trees. Each case is unique, and some require more time than others to resolve. In certain cases, in which the owner is nonresponsive and remains out of compliance, cases have been referred to the City Attorney's office. Fire Fuel Abatement Although there is no update for this meeting, staff is seeking direction from the City Council 187 regarding the regulation of fire fuel in the canyons and whether this is an item the Council wishes to revisit. The Fire Fuel Committee was dissolved in 2022, but staff would like to know if the Council is interested in bringing back the committee, with Councilmembers Dieringer and Mirsch serving as liaisons. If the Council wishes to bring back the committee, staff will coordinate a meeting to discuss fire fuel in the canyons, among other related topics. FISCAL IMPACT: Code enforcement services is provided contractually, and payment is made from the General Fund. RECOMMENDATION: Receive and file the Code Enforcement Quarterly Report for the fourth quarter of 2024 (October 1 to December 31) and provide direction to staff on whether or not to bring back the Fire Fuel Committee. ATTACHMENTS: CE_QRP_2024_Q4_250122_CC_CE_AllExistingOpenCases.pdf Attachment 2: CE_QRP_2024_Q4_250122_CC_CE_NewOpenedCases_.pdf Attachment 3: CE_QRP_2024_Q4_250122_CC_CE_ClosedCases.pdf 188 Page: 1 of 1 Case Report – All Existing Open Code Cases – Fourth Quarter 2024 1/1/2020 - 12/31/2024 Case Date Code Case Number Description Main Status 12/19/2024 429 Fallen tree/ dead vegetation Open 11/19/2024 425 Misc debris in the front of the property Open 9/19/2024 422 Unpermitted loft Open 8/27/2024 421 Unpermitted storage container Open 8/20/2024 417 Unpermitted storage container Open 8/20/2024 416 Unpermitted storage container Open 7/24/2024 413 Illegal basement Open 5/28/2024 407 Illegal grading and retaining walls Open 11/2/2023 382 Unpermitted construction. Open 6/22/2023 364 Unpermitted work/grading Open 9/22/2022 313 Extensive grading and importing of soil. Dead shrubs/trees/vegetation visible from road Open Total Records: 11 1/22/2025 189 Page: 1 of 1 Code Cases Report New Cases Opened Fourth Quarter 10/01/2024 - 12/31/2024 Case Date Code Case Number Description Main Status 10/10/2024 423 Dead tree on slope Closed 10/22/2024 424 Dried and overgrown vegetation Closed 12/19/2024 429 Fallen tree/ dead vegetation Open 11/19/2024 425 Misc debris in the front of the property Open Total Records: 4 1/22/2025 190 Page: 1 of 1 Code Cases Report – Closed Cases Fourth Quarter 2024 10/01/2024 - 12/31/2024 Case Date Code Case Number Description Main Status Case Closed 10/22/2024 424 Dried and overgrown vegetation Closed 11/14/2024 10/10/2024 423 Dead tree on slope Closed 12/12/2024 8/27/2024 420 Dead palm fronds Closed 10/8/2024 8/22/2024 418 Dead/ damaged tree Closed 10/3/2024 4/25/2024 404 Dead Tree Closed 11/26/2024 2/29/2024 298 Debris and other material improperly stored on site. Closed 11/19/2024 Total Records: 6 1/22/2025 191 Agenda Item No.: 15.B Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:RECEIVE AND FILE A VERBAL UPDATE ON THE STATUS OF THE CITY HALL CAMPUS BACKUP GENERATOR DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: Receive and file. ATTACHMENTS: 192 Agenda Item No.: 16.A Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 (B)(1) TITLE: CITY MANAGER DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 193 Agenda Item No.: 16.B Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.: 24STCV20953 DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 194 Agenda Item No.: 16.C Mtg. Date: 01/27/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS DATE:January 27, 2025 BACKGROUND: None. DISCUSSION: None. FISCAL IMPACT: None. RECOMMENDATION: None. ATTACHMENTS: 195