CL_AGN_250414_CC_AgendaPacket_F_A1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
6.A.FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, April 14, 2025
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1388 Next Ordinance No. 386
CL_AGN_250415_CC_Item13A.pdf
1
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF APRIL14, 2025
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 24, 2025
REGULAR MEETING
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.ADOPT RESOLUTION NO. 1387, A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ROLLING HILLS. CALIFORNIA AUTHORIZING A FISCAL YEAR
2024-2025 BUDGET MODIFICATION TO INCREASE APPROPRIATIONS BY
$236,969 IN FUND 16 FUNDED FROM A COMBINATION OF GRANT
REVENUES AND RULE 20A CREDITS FOR PROVIDING ENGINEERING AND
ENVIRONMENTAL MONITORING SERVICES WITHIN THE 20B PORTION OF
THE EASTFIELD DRIVE AND THE CREST ROAD EAST FIRE PREVENTION
POWER LINE UNDERGROUNDING PROJECTS
RECOMMENDATION: Approve as presented.
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
11.PUBLIC HEARINGS
12.OLD BUSINESS
13.NEW BUSINESS
13.A.CONSIDERATION OF AWARDING A CONSTRUCTION CONTRACT TO
FIDELITY BUILDERS, INC. FOR PROVIDING CONSTRUCTION SERVICES ON
THE TENNIS COURT ADA IMPROVEMENT PROJECT IN AN AMOUNT NOT-TO-
EXCEED $770,396, AUTHORIZE THE CITY MANAGER TO EXECUTE THE
AGREEMENT, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
RECOMMENDATION: Approved as presented
CL_AGN_250414_CC_AffidavitofPosting.pdf
CL_MIN_250324_CC_F.pdf
CL_AGN_250414_CC_PaymentOfBills_F_E.pdf
ResolutionNo1387_EastfieldDrive20B_Eng_Env_BudgetAmendment_F.pdf
2
14.MATTERS FROM THE CITY COUNCIL
15.MATTERS FROM STAFF
15.A.RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS
UPDATE
RECOMMENDATION: Receive and file.
15.B.CONSIDERATION OF A JOINT PENINSULA CITIES LETTER TO GOVERNOR
GAVIN NEWSOM REQUESTING A MORATORIUM ON HOUSING LEGISLATION
THAT CREATE FURTHER DENSITY IN CALFIRE-DESIGNATED VERY HIGH
FIRE HAZARD SEVERITY ZONES
RECOMMENDATION: Approve as presented.
16.RECESS TO CLOSED SESSION
16.A.EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1)THE
CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION
IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE
LITIGATION. (1 CASE) a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V.
CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.:
24STCV20953
RECOMMENDATION: None.
16.B.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS
AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS
RECOMMENDATION: None.
16.C.CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION
GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON
ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL
PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE)
RECOMMENDATION: None.
16.D.PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO
GOVERNMENT CODE SECTION 54957 TITLE: CITY ATTORNEY
RECOMMENDATION: None.
CL_BID_250218_2025-01_FidelityBuildersInc..pdf
CL_BID_250218_2025-01_RAMSAConstruction.pdf
CL_BID_250218_2025-01_USBuilders&Consultants.pdf
CL_BID_250113_2025-01_TC_ADA_Project_BidBreakdownForm_Analysis.pdf
CL_BID_250107_2025-01_TC_ADA_Project_F_WithAttachments.pdf
CL_PBN_250113_NOB_2025-01_TC_ADA_Affidavit.pdf
CA_AGR_250414_FidelityBuildersInc_TC-ADA_2025-01_D.pdf
CL_AGN_250414_CC_Item13A_PublicComment01.pdf
Attachment A - CL_AGN_CC_250310_CC_15A_Matters_Staff_PublicSafety.pdf
CL_AGN_250414_CC_PVP_HousingLetter_F_PE.pdf
3
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT
Next regular meeting: Monday, April 28, 2025 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
4
Agenda Item No.: 6.A
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_250415_CC_Item13A.pdf
5
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
April 14, 2025
13A. CONSIDERATION OF AWARDING A CONSTRUCTION CONTRACT TO FIDELITY
BUILDERS, INC. FOR PROVIDING CONSTRUCTION SERVICES ON THE TENNIS
COURT ADA IMPROVEMENT PROJECT IN AN AMOUNT NOT -TO-EXCEED
$770,396, AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND
FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER
CL_AGN_250414_CC_Item13A_PublicComment01.pdf
6
Agenda Item No.: 8.A
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF APRIL14, 2025
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_250414_CC_AffidavitofPosting.pdf
7
Administrative Report
8.A., File # 2722 Meeting Date: 4/14/2025
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF
APRIL 14, 2025
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time APRIL 14, 2025 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: April 11, 2025
8
Agenda Item No.: 8.B
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
9
Agenda Item No.: 8.C
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 24,
2025 REGULAR MEETING
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_250324_CC_F.pdf
10
MINUTES – CITY COUNCIL MEETING
Monday, March 24, 2025
Page 1
Minutes
Rolling Hills City Council
Monday, March 24, 202 5
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pieper
presiding.
2. ROLL CALL
Councilmembers Present: Mirsch, Wilson, Dieringer, Mayor Pieper
Councilmembers Absent: Black
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
Samantha Crew, Management Analyst
Lisa Edwards, Willdan Consultant Principal Planner
Robert Samario, Finance Operations Lead Consultant
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Management Analyst Crew
4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Wilson, seconded by Councilmember Mirsch to approve the order of the agenda.
Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: None
ABSENT: Black
Councilmember Black arrived at 7:01 p.m.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Wilson, seconded by Councilmember Mirsch to receive and file Blue Folder Items
13A and 13H. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
7. PUBLIC COMMENT ON NON-AGENDA ITEMS – NONE
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH
24, 2025
11
MINUTES – CITY COUNCIL MEETING
Monday, March 24, 2025
Page 2
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 10, 2025 REGULAR MEETING
8.D. PAYMENT OF BILLS
8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR FEBRUARY
2025
8.F. APPROVE THE FOLLOWING FINANCE, BUDGET, AND AUDIT COMMITTEE MINUTES: MARCH
10, 2025 SPECIAL MEETING
8.G. RECEIVE AND FILE THE ANNUAL PROGRESS REPORTS FOR THE GENERAL PLAN
8.H. RECEIVE AND FILE THE ANNUAL PROGRESS REPORT FOR THE HOUSING ELEMENT
Mayor Pro Tem Dieringer asked questions regarding ADU’s on Item 8G. Clarifying answers were provided
by Willdan Consultant Principal Planner Edwards and City Attorney Donegan.
Motion by Councilmember Black, seconded by Councilmember Mirsch to approve the Consent Calendar.
Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS – NONE
10. COMMISSION ITEMS
10.A. RECEIVE AND FILE ZONING CASE NO. 24-078: VARIANCE FOR A DETACHED GARAGE
WITHIN THE FRONT YARD AREA, CONDITIONAL USE PERMIT REQUEST TO EXCEED 200
SQUARE FEET FOR ACCESSORY STRUCTURES, AND SITE PLAN REVIEW FOR AN
EXPANSION TO THE EXISTING DETACHED GARAGE AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
LOCATED 1 PINTO ROAD (36-FT) (KRAMER)
Councilmember Wilson recused himself from the item due to his residence being in proximity to the applicant
and left the dais at 7:12 p.m.
Presentation by Willdan Consultant Principal Planner Edwards
Motion by Councilmember Black, seconded by Councilmember Mirsch to receive and file. Motion carried
unanimously with the following vote:
AYES: Mirsch, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: Wilson
Councilmember Wilson returned to the dais at 7:22 p.m.
11. PUBLIC HEARINGS – NONE
12
MINUTES – CITY COUNCIL MEETING
Monday, March 24, 2025
Page 3
12. OLD BUSINESS – NONE
13. NEW BUSINESS
13.A. PRELIMINARY FISCAL YEAR 2025/26 PROJECTIONS AND BALANCING FOR THE GENERAL
FUND
Presentation by Finance Operations Lead Consultant Samario
Motion by Councilmember Mirsch, seconded by Councilmember Wilson to properly notice the Prop 218
Public Hearing for the proposed Fiscal Year 2025/26 refuse increase. Motion carried unanimously with the
following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
Motion by Councilmember Black, seconded by Mayor Pieper to receive and file. Motion carried unanimously
with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
Motion by Mayor Pieper, seconded by Councilmember Mirsch to have Mayor Pro Tem Dieringer work with
the City Manager and other cities on drafting a letter to the Board of Supervisors regarding the Los Angeles
County Sherriff Department’s staffing shortage. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
13.B. RECEIVE AN UPDATE ON THE EMERGENCY OUTDOOR SIREN NOTIFICATION SYSTEM
PROJECT AND STANDARD OPERATING PROCEDURES
Presentation by Management Analyst Crew
HQE representatives Charles West and Nancho Lopez
Motion by Mayor Pieper, seconded by Councilmember Mirsch to have residents purchase SAFE units as
desired directly through HQE. Motion carried with the following vote:
AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: Black
ABSENT: None
Motion by Councilmember Black, seconded by Councilmember Mirsch to receive and file. Motion carried
unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
13
MINUTES – CITY COUNCIL MEETING
Monday, March 24, 2025
Page 4
13.C. APPROVE A TRANSITION TO CIVICPLUS AGENDA MEETING AND MANAGEMENT SYSTEM
AND AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT FOR A 3-YEAR TERM
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
Public Comment: Melissa McNabb
Motion by Councilmember Black, seconded by Councilmember Mirsch to approve as presented. Motion
carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
13.D. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH GPA
CONSULTING TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR THE
EASTFIELD DRIVE FIRE PREVENTION POWER LINE UNDERGROUNDING PROJECT IN AN
AMOUNT NOT TO EXCEED $117,070 FUNDED BY FEDERAL EMERGENCY MANAGEMENT
AGENCY (FEMA) HAZARD MITIGATION PROGRAM #DR4382-177-7R-CA, AUTHORIZE THE
CITY MANAGER TO EXECUTE THE AGREEMENT, AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
Public Comment: Judith Haenel
Motion by Councilmember Mirsch, seconded by Councilmember Wilson to approve as presented. Motion
carried with the following vote:
AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: Black
ABSENT: None
13.E. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH RYAN
ECOLOGICAL CONSULTING TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR
THE 20C PORTION OF THE CREST ROAD EAST FIRE PREVENTION POWER LINE
UNDERGROUNDING PROJECT IN AN AMOUNT NOT TO EXCEED $2,000 FUNDED BY
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION PROGRAM
#DR4344-PJ0526, AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND
FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Dieringer to approve as presented. Motion
carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
14
MINUTES – CITY COUNCIL MEETING
Monday, March 24, 2025
Page 5
13.F. ADOPT RESOLUTION NO. 1386 APPROVING THE BLANKET AUTHORITY TO FILE
APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK
AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS
AND AUTHORIZE THE CITY MANAGER TO SIGN THE MASTER ANNUAL ALLOCATION
GRANT AGREEMENT WITH THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN
SPACE DISTRICT
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Black to approve as presented. Motion
carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
13.G. APPROVE A LETTER OF SUPPORT FOR ROLLING HILLS ESTATE'S' GEORGE F CANYON
NATURE CENTER PROJECT
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to approve as presented. Motion
carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
13.H. APPROVE A LETTER OF SUPPORT FOR FEDERAL EARMARK REQUESTS BY THE CITY OF
RANCHO PALOS VERDES FOR A REGIONAL EMERGENCY OPERATIONS CENTER AND
MAINTENANCE OF DEEP DEWATERING WELLS IN THE PORTUGUESE BEND LANDSLIDE
AREA
Presentation by City Manager Bañales
Motion by Councilmember Black, seconded by Councilmember Mirsch to approve as presented. Motion
carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL – NONE
15. MATTERS FROM STAFF
15.A. UPDATE ON THE CITY HALL ADA IMPROVEMENT PROJECT AND REQUEST FOR DIRECTION
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
City Manager Bañales
Public Comment: Melissa McNabb
15
MINUTES – CITY COUNCIL MEETING
Monday, March 24, 2025
Page 6
Motion by Councilmember Black, seconded by Councilmember Wilson to not pursue Option 2 as presented,
an amendment with Pacific Architecture and Engineering. Motion carried unanimously with the following
vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
Motion by Mayor Pieper, seconded by Councilmember Black to table the Item and further discussion of
Options 1 or 3. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
Councilmember Black left the dais at 9:35 p.m.
15.B. CONSIDERATION OF PARTICIPATING IN A THIRD ANNUAL ARBOR DAY EVENT AT THE CITY
HALL CAMPUS ON APRIL 25, 2025
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
Public Comment: Judith Haenel
Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Mirsch to receive and file and hold a
publicized Arbor Day event with Bennett Landscape. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: None
ABSENT: Black
16. RECESS TO CLOSED SESSION – 9:40 P.M.
16.A. EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS,
BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL
PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE:
CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE)
CASE NO.: 24STCV20953
16.B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE
SECTION 54956.9 (2 CASES) CPUC COMPLAINTS AGAINST SOTHERN CALIFORNIA EDISON
AND SOCAL GAS
16.C. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION GOVERNMENT CODE
SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT
DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE
LITIGATION. (1 CASE)
17. RECONVENE TO OPEN SESSION – 10:04 P.M.
18. ADJOURNMENT : 10:04 P.M.
16
MINUTES – CITY COUNCIL MEETING
Monday, March 24, 2025
Page 7
The meeting was adjourned at 10:04 p.m. on March 24, 2025. The next regular meeting of the City Council
is scheduled to be held on Monday, April 14, 2025 beginning at 7:00 p.m. in the City Council Chamber at
City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Jeff Pieper, Mayor
17
Agenda Item No.: 8.D
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_250414_CC_PaymentOfBills_F_E.pdf
18
19
20
Agenda Item No.: 8.E
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:ADOPT RESOLUTION NO. 1387, A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2024-2025 BUDGET MODIFICATION
TO INCREASE APPROPRIATIONS BY $236,969 IN FUND 16 FUNDED
FROM A COMBINATION OF GRANT REVENUES AND RULE 20A
CREDITS FOR PROVIDING ENGINEERING AND ENVIRONMENTAL
MONITORING SERVICES WITHIN THE 20B PORTION OF THE
EASTFIELD DRIVE AND THE CREST ROAD EAST FIRE PREVENTION
POWER LINE UNDERGROUNDING PROJECTS
DATE:April 14, 2025
BACKGROUND:
In order to preserve the rural character of Rolling Hills and eliminate risks of wildfires, the City
Council encourages and supports utility undergrounding throughout the community. In line
with this vision, the City applied for Hazard Mitigation Grant funds through the California
Governor's Office of Emergency Services (CalOES)/FEMA Hazard Mitigation Program.
On September 14, 2020, the City was awarded $1,145,457 of Federal funds to underground
utility infrastructure along Crest Road East from the eastern city limits to the frontage of 67
Crest Road East. The grant requires a local match of 25% ($381,819) for a total project
amount of $1,527,276. The local match can be fulfilled using the California Public Utilities
Commission (CPUC) Rule 20A work credits.
On January 26, 2022, the City was awarded $1,971,882 in Federal funds to underground utility
infrastructure on Eastfield Drive between Outrider Road and Hackamore Road. The grant
requires a Local Match of 25%, or $657,294, for a total project amount of $2,629,176. The
Local Match can be fulfilled using the City’s Rule 20A work credits.
The California Public Utility Commission requires the local agencies to adopt an ordinance
creating an underground district in the area where both the existing and new facilities are and
will be located. The formation of the Underground Utility District (UUD) provides SCE with the
authorization needed to develop the design plans to remove existing overhead facilities and
21
install replacement underground facilities. On June 14, 2021, The City Council approved
Resolution No. 1276 to create Underground Utility District No. 1 (Crest Road), and on
November 14, 2022, the City Council adopted Resolution No. 1316 to create Underground
Utility District No. 2 (UUD-02) (Eastfield Drive).
The City has completed the Crest Road East grant and submitted paperwork as required for
the grant closeout. Once completed, the City will receive any additional reimbursements for
expenses made on behalf of the project outside of the 25% local match.
The Eastfield Drive Underground Utility project requires construction to be completed by
October 9, 2025.
DISCUSSION:
On December 10, 2024, the City Council received a presentation from staff regarding
proposals that the City received for the engineering services within the 20B portion of the
Eastfield Drive fire prevention power line undergrounding project. Ampirical Services Inc.
(Ampirical) proposal was for a not-to-exceed amount of $117,899.
On March 24, 2025, the City Council received a presentation from staff regarding proposals
that the City received for the environmental monitoring services within both the 20B portion of
the Eastfield Drive and the 20C Crest Road East fire prevention power line undergrounding
projects. GPA Consulting, Inc. (GPA) and Ryan Ecological Consulting's (REC) proposals were
for not-to-exceed amounts of $117,070 and $2,000 respectively.
Ampirical's work is ongoing, but they have completed the necessary engineering designs and
documentation for the Eastfield 20B Construction Bid and will remain on in an as-needed
basis for pre-construction and/or during construction.
On March, 28, 2025, REC performed the Crest Road East California Coastal Gnatcatcher
survey and determined none were present or affected. They subsequently submitted their
report which was submitted to CalOES as part of the grant closeout.
The attached Budget Modification allows the City to pay for services provided and request
reimbursement from CalOES/FEMA via the grants and the utilization of Rule 20A credits.
FISCAL IMPACT:
Under Rule 20B and Rule 20C, the City is required to cover the costs for any contracted work
and then be reimbursed from the grant funds. The grant pays for 75% of the fee and the city
pays 25% of the fee using Rule 20A tariff credits.
The total combined proposal fees for Ampirical, GPA and REC are a not-to-exceed amount of
$236,969.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
ResolutionNo1387_EastfieldDrive20B_Eng_Env_BudgetAmendment_F.pdf
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Resolution No. 1387 1
RESOLUTION NO. 1387
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2024-2025
BUDGET MODIFICATION TO INCREASE
APPROPRIATIONS BY $236,969 IN FUND 16
FUNDED FROM A COMBINATION OF GRANT
REVENUES AND RULE 20A CREDITS FOR
PROVIDING ENGINEERING AND
ENVIRONMENTAL MONITORING SERVICES
WITHIN THE 20B PORTION OF THE EASTFIELD
DRIVE AND THE CREST ROAD EAST FIRE
PREVENTION POWER LINE UNDERGROUNDING
PROJECTS
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. It is the intention of the City Council of the City of Rolling Hills to
review the adopted budget from time to time.
B. On December 10, 2024 the City Council received a presentation
from staff regarding proposals that the City received for the engineering services
within the 20B portion of the Eastfield Drive fire prevention power line
undergrounding project.
C. On March 24, 2025 the City Council received a presentation from
staff regarding proposals that the City received for the environmental monitoring
services within both the 20B portion of the Eastfield Drive and the 20C Crest
Road East fire prevention power line undergrounding projects.
D. As it is the Eastfield Rule 20B or Crest Road East 20C portions of
the undergrounding, the City will be required to cover the costs for any
contracted work and then be reimbursed from the grant funds. The
CalOES/FEMA Hazard Mitigation Grant pays for 75% of the overall fee and the
City pays 25% of the fee using Rule 20A tariff credits.
D. The December 10, 2024 lowest proposer meeting the Engineering
Services Request for Proposal requirements was $117.899. The March 24, 2025
proposals for environmental monitoring services were $117,070 and $2,000.
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Resolution No. 1387 2
E. The City desires to appropriate an additional Two hundred thirty-six
thousand, nine hundred and sixty-nine dollars ($236,969) in Fund 16 funded from
a combination of grant revenues and Rule 20A work credits for the Eastfield
Drive Rule 20B and Crest Road East Rule 20C undergrounding projects.
Section 2. The sum of Two hundred thirty-six thousand, nine hundred
and sixty-nine dollars ($236,969) is hereby appropriated in the Fund 16 funded
from a combination of grant revenues and Rule 20A work credits for the Eastfield
Drive Rule 20B and Crest Road East Rule 20C undergrounding projects.
Section 3. This Resolution shall take effect immediately upon its
adoption by the City Council, and the City Clerk shall certify to the passage and
adoption of this Resolution and enter it into the book or original resolutions.
PASSED, APPROVED, AND ADOPTED this 14th day of April, 2025
______________________________
JEFF PIEPER
MAYOR
ATTEST:
___________________________
CHRISTIAN HORVATH
CITY CLERK
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Resolution No. 1387 3
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1387 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS. CALIFORNIA
AUTHORIZING A FISCAL YEAR 2024-2025
BUDGET MODIFICATION TO INCREASE
APPROPRIATIONS BY $236,969 IN FUND 16
FROM A TRANSFER OF GENERAL FUND
RESERVES FOR PROVIDING ENGINEERING AND
ENVIRONMENTAL MONITORING SERVICES
WITHIN THE 20B PORTION OF THE EASTFIELD
DRIVE AMD THE CREST ROAD EAST FIRE
PREVENTION POWER LINE UNDERGROUNDING
PROJECTS
was approved and adopted at a regular meeting of the City Council on the 14th
day of April 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
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Agenda Item No.: 13.A
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION OF AWARDING A CONSTRUCTION CONTRACT TO
FIDELITY BUILDERS, INC. FOR PROVIDING CONSTRUCTION
SERVICES ON THE TENNIS COURT ADA IMPROVEMENT PROJECT IN
AN AMOUNT NOT-TO-EXCEED $770,396, AUTHORIZE THE CITY
MANAGER TO EXECUTE THE AGREEMENT, AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
DATE:April 14, 2025
BACKGROUND:
At the June 12, 2023 City Council Meeting, city staff reported on a coordination meeting with
the Rolling Hills Community Association (RHCA) held in May 2023. At this meeting, it was
communicated that the City's Tennis Courts ADA Improvement Project (TC-ADA) would
incorporate the grading and retaining wall to support the RHCA's Cabana
improvement/amenities project. This addition to the City's improvement plans was determined
based on concerns over the sequence of construction and to facilitate workflow between
contractors commissioned by the city and the RHCA. City staff, RHCA, and Bolton
Engineering held two subsequent coordination meetings on June 6, 2023, and June 14, 2023,
to discuss outstanding items and update all parties.
On June 26, 2023 t he City Council directed staff to advertise the TC-ADA for bids and
approved the allocation for landscape, irrigation, and lighting plans. The City Council would be
provided the opportunity to review the results of the construction bids and ultimately decide
whether to award a contract at a later date.
On July 10, 2023, the City Council approved Resolution No. 1344, authorizing a budget
amendment to transfer $307,000 from reserves to the Capital Projects Fund for this project.
On July 12, 2023, City staff began the first of many monthly meetings with the RHCA
regarding project coordination and the process for further submissions to LACBS.
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On July 24, 2023, the City Council was asked to approve RHCA’s conceptual design so they
could submit plans to the LACBS to begin the permitting process. At this time, no formal
construction timeline has been set for the project to begin. The Council voted to approve it as
presented, noting that it would discuss the proposed firepit when the item comes back in the
future.
In August 2023, staff worked on addressing LACBS requirements for Low-Impact
Development (LID) standards. The RHCA finalized their plans for submission to LACBS and
began preparing to get estimates on their Cabana project.
In October 2023, LACBS acknowledged receipt of resubmittals but did not indicate
a timeframe for response. The retaining wall plans were approved. City
In November 2023, the RHCA shared plans for the expansion of Tennis Court #1, a proposal
for the scope of work, and some cost estimates. Staff and the RHCA continued with
planning/staging discussions to lead responsibility for the various project components.
In December 2023, as part of the ongoing discussions, the RHCA provided staff with plans,
two bids from 2022, and a staff memo describing the tennis club’s request and scope of work
for the rebuilding and expansion of court #1. The RHCA agreed to send an overview of their
construction program with timelines and key milestones.
In January 2024, staff received approved grading plans from LCBS. RHCA enlisted the
services of the Bergman Group to help with construction management, and LA CBSs began
its second round of review on RHCA’s cabana
On March 25, 2024, City staff provided a status update to the City Council as outlined in this
report.
On April 22, 2024, the City Council unanimously approved assigning the RHCA to lead
responsibility for the combined TC-ADA and Cabana projects. The city then took the lead in
constructing the subsequent Tennis Court #1 Expansion Project.
At the June 24, 2024 City Council meeting, staff presented that due to financial constraints
caused by significant infrastructure repairs requiring immediate attention, the RHCA had
reconsidered their approach and requested reverting to the initial concept with the City leading
the ADA component of the Tennis Court improvements. To assist with the fiscal impact, the
RHCA board had agreed to contribute 50% of the associated cost for the ADA/Retaining Wall.
T h e RHCA has allocated $400,000 for the ADA component and will review and consider
additional funding if required. Based on this information, the City Council authorized
reallocating funds from the capital account designated for the Tennis Court 1 expansion
project back to the TC-ADA.
On August 26, 2024, the City Council approved a contract with the Bergeman Group for
Construction Management Services.
On November 6, 2024, staff released a public notice of bid for the Tennis Court Improvement
Project, Job No. 2024-01, with a closing date of December 3, 2024. While interested parties
attended the mandatory job walk, upon closing, no interested bidders submitted.
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DISCUSSION:
On January 14, 2025, staff re-released a public notice of bid for Tennis Court Improvement
Project, Job No. 2025-01 Request for Bid and posted it on the City's website.
The City published the Request for Bid in a local newspaper on January 14 and 20, 2025, as
mandated by the State Public Contract Code. An optional job walk was held on January 29,
2025.
O n February 18, 2025 , the City received three (3) sealed bids at the 2 pm Bid Closing as
follows:
Bidder Address Base Bid Amount
Fidelity Builders, Inc.1824 Oakwood Ave.,
Glendale, CA 91208 $700,360.00
RAMSA Construction Inc.14014 Moorpark St., #320,
Sherman Oaks, CA 91423 $709,700.00
US Builders & Consultants 126 Desert Lotus, Irvine, CA
92618 $2,648,138.83
Staff validated all bids received and determined that Fidelity Builders, Inc. was the lowest
responsive and responsible bidder. However, this base bid amount was much higher than the
current budgeted amount for the project, and some line items in the Fidelity Builders, Inc. bid
are many multiples higher than the other bids – even though the other base bids are still
higher. Public Contract Code section 20166, which applies to the City, declares the right to
reject all bids plainly, without qualifications or restrictions. Thus, it is staff’s recommendation
that the City Council analyze and assess whether or not it is in the City’s best interest to award
the bid to Fidelity Builder, Inc. If not, then staff recommends a motion to reject all bids. If yes,
then staff’s recommendation is to award the construction contract to Fidelity Builders, Inc. for
$700,360 and allocate an additional $70,036 as a 10% contingency for a total of $770,396.
ENVIRONMENTAL REVIEW
The conditional award of this contract, as well as the undergrounding work to be performed, is
exempt from further environmental review pursuant to State and Local CEQA guidelines
section 15302, Class 2(d), conversion of overhead electric utility distribution system facilities
to underground including connection to existing overhead electric utility distribution lines where
the surface is restored to the condition existing prior to the undergrounding.
FISCAL IMPACT:
The City Council currently has approximately $300,000 appropriated in the Capital
Improvement Funds. The FY 23/24 Carryover Budget was $293,708.75.
Staff previously budgeted $103,950 for construction management services which included a
10% contingency. Staff also attributes any of Alan Palermo's time on this project to the capital
fund. Combined expenses through February 2025 were $15,198.75. The remaining balance is
$278,510 and will be applied to both the construction management and construction costs.
As noted in the report background, to assist with the fiscal impact, the RHCA board has
previously agreed to contribute 50% of the associated cost for the ADA/Retaining Wall. The
RHCA has allocated $400,000 for the ADA component and will review and consider additional
28
funding if required.
The total not-to-exceed fee for Fidelity Builder, Inc. is $770,396
COST: $770,396 includes 10% contingency.
Staff would need to return with a Budget Amendment Resolution for any costs above what is
already budgeted or provided by the RHCA.
RECOMMENDATION:
Approved as presented
ATTACHMENTS:
CL_BID_250218_2025-01_FidelityBuildersInc..pdf
CL_BID_250218_2025-01_RAMSAConstruction.pdf
CL_BID_250218_2025-01_USBuilders&Consultants.pdf
CL_BID_250113_2025-01_TC_ADA_Project_BidBreakdownForm_Analysis.pdf
CL_BID_250107_2025-01_TC_ADA_Project_F_WithAttachments.pdf
CL_PBN_250113_NOB_2025-01_TC_ADA_Affidavit.pdf
CA_AGR_250414_FidelityBuildersInc_TC-ADA_2025-01_D.pdf
CL_AGN_250414_CC_Item13A_PublicComment01.pdf
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DETAILED BID BREAKDOWN FORM
Owner: City of Rolling Hills
Project Type: ADA City Project
Contractor: ____________________________________Fidelity RAMSA US Builders
1 Mobilization & Demobilization (Onsite storage, Portable contractor restrooms,
staging area, etc.)1 Lump sum N/A $0.00 $18,000.00 $17,000.00 $44,719.00
2 Safety, Hoisting, Materials Handling, Traffic Control & Debris Disposal 1 Lump sum N/A $0.00 $9,840.00 $25,000.00 $6,942.00
3 Exterior Dust Control, Temporary Dust Fence & Protection of Non-Work Areas 1 Lump sum N/A $0.00 $10,800.00 $8,000.00 $2,254.00
4 Daily Cleaning & Final Cleaning 1 Lump sum N/A $0.00 $7,200.00 $9,000.00 $11,180.00
5
Building Permit Filing and Coordination By Contractor - Complete Contractor
Statement and pick up Permit (fees related to permitting to be reimbursed to
Contractor by Owner with no markup to Contractor)
1 Lump sum N/A $0.00 $5,400.00 $500.00 $3,967.00
6 Construction Administration (OAC Meetings, Substantial Completion, and Final
Completion Meetings, Submittals, RFIs, etc.)1 Lump sum N/A $0.00 $2,400.00 $6,000.00 $4,778.00
7
Demolition/Removals: all existing improvements, utilities, structures within the limits
of work shown on plans GR2301100001 necessary to construct the improvements as
shown on all plans associated with this project. City requires construction and
demolition (C&D) permit for hauling and recycling from third parties and has
recycling requirements. The City’s franchise waste hauler, Republic Services, will
take care of the C&D if they are used.
1 Lump sum N/A $0.00 $52,800.00 $52,000.00 $58,056.00
$0.00 $106,440.00 $117,500.00 $131,896.00
GRADING *Quantities provided are estimated and for bidding purposes only
1 Rough grading needed per Grading plans.SY $0.00 $0.00 $7,200.00 $40,000.00 $53,786.00
2 Install site drainage and erosion controls.1 Lump sum N/A $0.00 $10,800.00 $21,000.00 $235,299.00
3 Fine grading prior to putback commencement.SY $0.00 $0.00 $4,800.00 $25,000.00 $5,862.00
$0.00 $22,800.00 $86,000.00 $294,947.00
PAVING *Quantities provided are estimated and for bidding purposes only
1 Install new pavement at new ADA Van accessible parking space per Architectural
plans.SY $0.00 $0.00 $4,680.00 $11,000.00 $5,131.00
2
Asphalt & Concrete Mix Designs & Batch Testing - For each type of asphalt and
concrete to be used on the project, provide proposed mix designs and produce test
batches showing compliance with City of Rolling Hills specifications.
1 Lump sum N/A $0.00 $24,480.00 $16,000.00 $3,787.00
3 Paint cross wallks per Architectural plans.LF $0.00 $0.00 $2,040.00 $3,000.00 $2,200.00
$0.00 $31,200.00 $30,000.00 $11,118.00
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST TOTAL COST
TOTAL: PAVING
TOTAL: GRADING
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST
GENERAL CONDITIONS
TOTAL: GENERAL CONDITIONS
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
www.bergemangroup.com
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
99
DETAILED BID BREAKDOWN FORM
Owner: City of Rolling Hills
Project Type: ADA City Project
Contractor: ____________________________________Fidelity RAMSA US Builders
TOTAL COST TOTAL COST TOTAL COST
www.bergemangroup.com
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
ADA IMPROVEMENTS *Quantities provided are estimated and for bidding purposes only
1
Install new ADA Van Parking space per plans plans. Striping, signage and painted
ISA on pavement included. Refer to detail #17 and 18 on sheet A-602 of the
Architectural plans.
1 Lump sum N/A $0.00 $5,040.00 $11,000.00 $2,640.00
2 Install new wheel stop at new ADA Van parking space per detail #8 on sheet A-602
of the Architectural plans..EA $0.00 $0.00 $360.00 $1,500.00 $213.00
3 Install new truncated domes at all ramp landings per detail #15 on sheet A-602 of
the Architectural plans.EA $0.00 $0.00 $3,000.00 $9,500.00 $1,671.00
4 Install new ramps and pathways, concrete curbs, retaining wall, and pavers per
plans specs.LF $0.00 $0.00 $44,400.00 $65,000.00 $968,763.00
5 Install new hand rails, nosing and warning strips per details #3, 5, 8 and 15 on sheet
A-603 of the Architectural plans.LF $0.00 $0.00 $43,000.00 $55,000.00 $27,959.00
6 Retaining Wall: ADA ramp (From Parking Area)LF $0.00 $0.00 $28,800.00 $30,000.00 $125,945.00
7 Retaining Wall: ADA ramp (Tennis Court Viewing Area)LF $0.00 $0.00 $25,200.00 $35,000.00 $122,652.00
8 Install ADA Lighting Lump Sum $0.00 $0.00 $3,840.00 $6,000.00 $39,310.00
$0.00 $153,640.00 $213,000.00 $1,289,153.00
CIVIL SITE IMPROVEMENTS *Quantities provided are estimated and for bidding purposes only
1 Retaining Wall: Planters LF $0.00 $0.00 $24,000.00 $35,000.00 $49,360.00
2 Landscape: Irrigation line sleeves Lump sum N/A $0.00 $2,160.00 $4,000.00 $286,609.00
3 Brick pavers SY $0.00 $0.00 $6,720.00 $41,000.00 $20,447.00
$0.00 $32,880.00 $80,000.00 $356,416.00
STRUCTURAL *Quantities provided are estimated and for bidding purposes only
1 Install all foundation plan components per plan specs.1 Lump sum N/A $0.00 $67,200.00 $60,000.00 $84,017.00
2 Strip all forms and cleanup once concrete has cured.1 Lump sum N/A $0.00 $2,400.00 $3,500.00 $7,346.00
3 Install all framing plan components per plan specs. Including Trellis adjacent to
Cabana.1 Lump sum N/A $0.00 $225,000.00 $7,000.00 $6,035.00
4 Install Hardy Frame components per plan specs.1 Lump sum N/A $0.00 $1,800.00 $7,000.00 $13,258.00
$0.00 $296,400.00 $77,500.00 $110,656.00
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL: SITE IMPROVEMENTS
ITEM
NUMBER ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
TOTAL: STRUCTURAL
TOTAL: ADA SITE IMPROVEMENTS
ITEM
NUMBER ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
TOTAL COST
100
DETAILED BID BREAKDOWN FORM
Owner: City of Rolling Hills
Project Type: ADA City Project
Contractor: ____________________________________Fidelity RAMSA US Builders
TOTAL COST TOTAL COST TOTAL COST
www.bergemangroup.com
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
PLUMBING *Quantities provided are estimated and for bidding purposes only
1 Installation of all rough plumbing per specs on plans.1 Lump sum N/A $0.00 $27,600.00 $36,000.00 $28,998.00
2 Installation of ADA hardware in restrooms.1 Lump sum N/A $0.00 $0.00 $0.00 $0.00
3 Installation of water heater tanks per specs on plans.EA $0.00 $0.00 $0.00 $0.00 $0.00
4 Installation of all finish fixtures per specs on plans.1 Lump sum N/A $0.00 $0.00 $0.00 $0.00
$0.00 $27,600.00 $36,000.00 $28,998.00
ELECTRICAL *Quantities provided are estimated and for bidding purposes only
1 Installation of all rough electrical per specs on plans.1 Lump sum N/A $0.00 $21,120.00 $55,000.00 $79,824.00
2 Providing Title 24 specs on all materials used.1 Lump sum N/A $0.00 $1,560.00 $5,000.00 $0.00
3 Installation of fixtures embedded in concrete curbs per specs on plans.1 Lump sum N/A $0.00 $6,720.00 $9,700.00 $68,545.00
4 Installation of all finish fixtures per specs on plan. Including park lights.1 Lump sum N/A $0.00 $0.00 $0.00 $0.00
$0.00 $29,400.00 $69,700.00 $148,369.00
$0.00 $700,360.00 $709,700.00 $2,371,553.00
0.00%2.50%2.50%2.50%
$0.00 $17,509.00 $17,742.50 $59,288.83
Contingency 10%$0.00 $70,036.00 $70,970.00 $217,297.00
$0.00 $787,905.00 $798,412.50 $2,648,138.83
1 Install sewer connection per "Sewer Main Improvement Plan" drawings.1 Lump sum N/A $0.00 $810,000.00 $95,000.00 $1,680,845.00
2 Remove sewer connection to existing septic tank.1 Lump sum N/A $0.00 $420,000.00 $15,500.00 $119,811.00
$0.00 $1,230,000.00 $110,500.00 $1,800,656.00
0.00%2.50%2.50%2.50%
$0.00 $30,750.00 $2,762.50 $45,016.40
Contingency 10%$0.00 $123,000.00 $11,050.00 $125,947.00
$0.00 $1,383,750.00 $124,312.50 $1,971,619.40
TOTAL COST TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL COST
TOTAL PROJECT CONSTRUCTION COSTS
ALTERNATES Performance & Payment Bond Percentage (%)
Performance & Payment Bond Cost ($$) OF ALTERNATES
TOTAL ALTERNATES COSTS W/ PERFORMANCE & PAYMENT BONDS AND CONTINGENCY
TOTAL PROJECT CONSTRUCTION COSTS W/ PERFORMANCE & PAYMENT BONDS WITH CONTINGENCY
TOTAL WORKING DAYS TO COMPLETE PROJECT
ALTERNATES
ITEM
NUMBER ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QUANTI
TY
UNIT OF
MEASURE UNIT COST TOTAL COST
PROJECT TOTALS
TOTAL PROJECT CONSTRUCTION COSTS
Performance & Payment Bond Percentage (%)
Performance & Payment Bond Cost ($$)
TOTAL: PLUMBING
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
TOTAL: ELECTRICAL
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DETAILED BID BREAKDOWN FORM
Owner: City of Rolling Hills
Project Type: ADA City Project
Contractor: ____________________________________Fidelity RAMSA US Builders
TOTAL COST TOTAL COST TOTAL COST
www.bergemangroup.com
ITEM #ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE UNIT COST TOTAL COST
1 Subgrade compaction testing 1 EA $0.00 $0.00 $2,400.00 $7,000.00 $20,549.00
2 Special Inspections as required by City of Rolling Hills.1 EA $0.00 $0.00 $3,600.00 $10,000.00 $13,699.00
3 Additional Architectural Services 1 Lump sum N/A $0.00 $0.00 $0.00 $0.00
4 Existing Landscape repairs and replacements.1 Lump sum N/A $0.00 $90,400.00 $50,000.00 $27,398.00
$0.00 $96,400.00 $67,000.00 $61,646.00
0.00%2.50%2.50%2.50%
$0.00 $2,410.00 $1,675.00 $1,541.15
Contingency 10%$0.00 $9,640.00 $6,700.00 $4,623.00
$0.00 $108,450.00 $75,375.00 $67,810.15
$0.00 $2,280,105.00 $998,100.00 $4,687,568.38
TOTAL COST TOTAL COST TOTAL COST
GRAND TOTAL
GRAND TOTAL PROJECT CONSTRUCTION COSTS W/ ALTERNATES, ALLOWANCES AND PERFORMANCE & PAYMENT BONDS WITH CONTINGENCY
UNIT COST TOTAL COST
TOTAL PROJECT CONSTRUCTION COSTS
ALLOWANCES Performance & Payment Bond Percentage (%)
Performance & Payment Bond Cost ($$) OF ALLOWANCES
TOTAL ALLOWANCES COSTS W/ PERFORMANCE & PAYMENT BONDS AND CONTINGENCY
ALLOWANCES
ITEM
NUMBER ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QTY.UNIT OF
MEASURE
102
FY2024-2025
TENNIS COURT ADA IMPROVEMENT PROJECT
PROJECT NO. 2025-01
REQUEST FOR BID
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Phone: (310) 377-1521
Fax: (310) 377-7288
E-mail: cityclerk@cityofrh.net (for inquiries only, bids must be sealed)
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Table of Contents
Notice to Contractors Inviting Bids .............................................................................................1
Instructions to Bidders: ...............................................................................................................4
PROPOSAL ................................................................................................................................12
BIDDERS PROPOSAL ..................................................................................................................14
BID BOND .................................................................................................................................17
Bidders Qualifications and References .....................................................................................19
DESIGNATION OF SUBCONTRACTORS .......................................................................................22
Contractor's Affidavit of Non-collusion ....................................................................................25
Pre-Bid Site Inspection Certification .........................................................................................27
Workers’ Compensation Certificate ..........................................................................................28
Reference Standards .................................................................................................................29
General Conditions ...................................................................................................................31
Article 1 - Preliminary Provisions ..............................................................................................32
1.01 - City's Representative. ............................................................................................................. 32
1.02 - Contractor's Representative. .................................................................................................. 32
1.03 - Permits and Licenses............................................................................................................... 32
1.04 - Waiver .................................................................................................................................... 32
1.05 - Data Furnished by the Contractor. .......................................................................................... 32
1.06 - Contract Drawings. ................................................................................................................. 33
1.07 - Specifications and Drawings ................................................................................................... 33
1.08 - Lines, Grades, and Measurements. ......................................................................................... 34
1.09 - Right of Way ........................................................................................................................... 34
1.10 - Assignment of Antitrust Cause of Action ................................................................................ 34
1.11 - Signs........................................................................................................................................ 35
Article 2 - Performance of Work ...............................................................................................36
2.02 - No Assignment ........................................................................................................................ 36
2.03 - Standard of Performance ........................................................................................................ 36
2.04 - Defective Work ....................................................................................................................... 36
2.05 - Communications Regarding the Work .................................................................................... 36
2.06 - Independent Contractor ......................................................................................................... 37
104
2.07 - Emergency Work..................................................................................................................... 37
2.08 - Subcontractors........................................................................................................................ 37
2.09 - Use of Facilities Prior to Completion of Contract .................................................................... 38
2.10 - Cooperation with other Work Forces. ..................................................................................... 38
2.11 - Agreements with Property Owners ........................................................................................ 39
2.12 - Protection of Property ............................................................................................................ 39
2.13 - Contractor's Responsibilities for Losses or Liabilities .............................................................. 39
2.14 - Guarantee of Work ................................................................................................................. 40
2.15 - Cleaning and Environmental Controls. .................................................................................... 41
Article 3 - Preliminary Provisions ..............................................................................................42
3.01 - Commencement, Prosecution, and Completion of Work ........................................................ 42
3.02 - City's Discretion to Extend Time ............................................................................................. 42
3.03 - Delays and Extensions of Time for Contractor ........................................................................ 42
3.04 - Climatic Conditions ................................................................................................................. 44
3.05 - Safety Hazard .......................................................................................................................... 44
3.06 - Liquidated Damages ............................................................................................................... 44
Article 4 - Construction Progress Schedules ..............................................................................46
4.01 - Initial Schedule ....................................................................................................................... 46
4.02 - Revised Schedules ................................................................................................................... 46
Article 5 - Suspension or Termination of Contract ....................................................................47
5.01 - Suspension of Work-Default by Contractor ............................................................................ 47
5.02 - Suspension of Work-Contract without Fault ........................................................................... 47
5.03 - Decision of Engineer Final ....................................................................................................... 48
5.04 - Remainder of Contract in Effect .............................................................................................. 48
5.05 - Allocation of Cost .................................................................................................................... 48
5.06 - Termination of Contract-Default by Contractor ...................................................................... 49
5.07 - Termination of Contract - Contractor without Fault ............................................................... 50
Article 6 - Changes ....................................................................................................................51
6.01 - Changes Initiated by City ........................................................................................................ 51
6.02 - Changes at the Contractor's Request ...................................................................................... 51
6.03 - Change Orders - Procedure ..................................................................................................... 51
Article 7 - Contract Payments and Claims .................................................................................54
7.01 - General ................................................................................................................................... 54
105
7.02 - Schedule of Costs for Payments .............................................................................................. 54
7.04 - Final Payment and Release of Claims ...................................................................................... 55
7.05 - Force-Account Payment .......................................................................................................... 56
7.06 - Claims and Protests-Contract Requirements........................................................................... 60
Article 8 - Materials ..................................................................................................................61
8.01 - General ................................................................................................................................... 61
8.02 - Quality and Workmanship ...................................................................................................... 61
8.03 - Trade Names and "Or Approved Equal" Provision .................................................................. 61
8.04 - Approval of Materials ............................................................................................................. 62
8.05 - Ordering Materials .................................................................................................................. 62
8.06 - Authority of the Engineer ....................................................................................................... 62
8.07 - Inspection ............................................................................................................................... 63
8.08 - Infringement of Patents .......................................................................................................... 63
Article 9 - Submittals ................................................................................................................65
9.01 - General ................................................................................................................................... 65
9.02 - Product Handling .................................................................................................................... 65
9.03 - Schedule of Submittals ........................................................................................................... 66
9.04 - Shop Drawings ........................................................................................................................ 66
9.05 - Colors ...................................................................................................................................... 66
9.06 - Manufacturers' Literature ....................................................................................................... 66
9.07 - Substitutions ........................................................................................................................... 66
9.08 - Manuals .................................................................................................................................. 67
9.09 - As-Built Drawings.................................................................................................................... 67
9.10 - Submittals Quantities ............................................................................................................. 68
9.11 - Identification of Submittals .................................................................................................... 68
9.12 - Schedule of Submittals ........................................................................................................... 68
9.13 - Coordination of Submittals ..................................................................................................... 68
9.14 - Timing of Submittals ............................................................................................................... 69
9.15 - Approval by City...................................................................................................................... 69
9.16 - Changes to Approved Submittals ............................................................................................ 70
Article 10 - Safety .....................................................................................................................71
10.01 - Protection of Persons and Property ...................................................................................... 71
10.03 - Differing Site Conditions ....................................................................................................... 72
106
10.04 - Traffic Regulation .................................................................................................................. 73
10.05 - Traffic Control Devices .......................................................................................................... 73
10.06 - Execution .............................................................................................................................. 74
10.07 - Flagging ................................................................................................................................. 74
Article 11 - Indemnity, Insurance and Bonds ............................................................................75
11.01 - Indemnity Standard Specifications ....................................................................................... 75
11.01-1 - Contractor’s Duty ............................................................................................................... 75
11.01-2 - Civil Code Exception .......................................................................................................... 75
11.01-3 - Nonwaiver of Rights .......................................................................................................... 76
11.01-4 - Waiver of Right of Subrogation ......................................................................................... 76
11.01-5 - Survival .............................................................................................................................. 76
11.02 - Minimum Scope of Insurance ............................................................................................... 76
11.03 - Minimum Limits of Insurance ............................................................................................... 77
11.04 - Deductibles and Self-Insured Retentions .............................................................................. 77
11.05 - Other Insurance Provisions ................................................................................................... 77
11.06 - Acceptability of Insurers ....................................................................................................... 78
11.07 - Verification of Coverage ....................................................................................................... 78
11.08 - Subcontractors ...................................................................................................................... 78
11.09 - Risk Management ................................................................................................................. 79
11.10 - Endorsements and Certificate ............................................................................................... 79
11.11 - Bonds .................................................................................................................................... 79
Article 12 - Labor Provisions .....................................................................................................81
12.01 - Working Hours ...................................................................................................................... 81
12.02 - Cost of Overtime Construction Inspection ............................................................................ 81
12.03 - Compliance with State Labor Code ....................................................................................... 82
12.04 - Wage Rates ........................................................................................................................... 83
12.05 - Employment of Apprentices ................................................................................................. 84
12.06 - Character of Workmen.......................................................................................................... 84
Exhibit A – General Liability Endorsement ................................................................................87
Exhibit B – Automobile Liability Endorsement ..........................................................................89
Exhibit C – Waiver of Subrogation and Contribution ................................................................91
Exhibit D – Deductible Sample Letter........................................................................................92
Exhibit E – Performance Bond...................................................................................................93
107
Exhibit F – Payment Bond .........................................................................................................96
Exhibit G – Maintenance Bond .................................................................................................99
Exhibit H - Notice of Award of a Public Works Contract ......................................................... 101
Exhibit I - Agreement .............................................................................................................. 102
Exhibit J - Notice to Proceed ................................................................................................... 124
Exhibit K – Contractor’s Waiver & Affidavit ............................................................................ 125
Exhibit L - Notice of Acceptance.............................................................................................. 126
Exhibit M - Notice of Completion ............................................................................................ 127
Exhibit N – Project Plans ......................................................................................................... 128
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City of Rolling Hills
Notice to Contractors Inviting Bids
January 2025
NOTICE IS HEREBY GIVEN that sealed proposals for performing the following described work
will be received at the office of the City Clerk of the City of Rolling Hills, 2 Portuguese Bend
Road, Rolling Hills, California, until 2:00 P.M. on February 18, 2025. Thereafter said bids will
be publicly opened and read in the City Clerk's office of said City.
Tennis Court ADA Improvement Project, Job No. 2025-01
The project work shall include the following tasks:
The work includes demolition and removals of all existing improvements/features within the
project area, grading and site preparation, construction of retaining wall, hardscape
improvements, underground utilities; foundation , plumbing, and electrical undergrounding for
future Cabana building, and other works per plans and specifications.
Bidders shall have an active Class “A” or “B” license from the Contractor’s State License
Board, a minimum of 5 years of applicable experience and 5 recently completed similar public
works projects, at the time of submitting bid.
The project contract shall be completed and facility shall be made ready for service within the
agreed upon working days submitted with Contractors bid and after the Notice to Proceed is
issued.
In accordance with Labor Code Section 1770 et seq., this Project is a “public work,” and thus,
the Contractor and any Subcontractors must pay wages in accordance with the determination of
the Director of the Department of Industrial Relations (“DIR”) regarding the prevailing rate of per
diem wages. Copies of those rates are on file with the Director of Public Works, and are
available to any interested party upon request. Contractor shall post a copy of the DIR’s
determination of the prevailing rate of per diem wages at each job site.
No contractor or subcontractor may be listed on a bid proposal for a public works project unless
registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5
[with limited exceptions from this requirement for bid purposes only under Labor Code section
1771.1(a)].
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No contractor or subcontractor may be awarded a contract for public work on a public works
project unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5.
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
Five pe rcent of the payments due to the successful Contractor shall be withheld by City as
retention for performance security, but the Contractor may substitute securities for said retention
pursuant to Section 7.04 of the General Conditions.
If the Project includes the construction of a pipeline, sewer, sewage disposal system, boring and
jacking pits, or similar trenches or open excavations, which are five feet or deeper, the bid shall
contain, as part of the lump sum bid package, adequate sheeting, shoring, and bracing, or
equivalent method, for the protection of life or limb, which shall conform to all applicable safety
laws, rules, regulations and orders.
If the Bidder is awarded the contract, the contract shall be terminated and the bid bond forfeited
if the Bidder fails to provide the applicable insurance certificates and bonds within the time set
forth in Section 21 of the Instructions to Bidders.
Plans and specifications are only available from the City electronically. Paper copies are not
available from the City. Bidders may request plans, specifications, and bid documents by
emailing the City Clerk at: cityclerk@cityofrh.net. All companies requesting project documents
will be added to the Project Plan Holder List.
To be included on the Plan Holder’s List for this project, a prospective bidder must provide the
firm’s name, address, telephone number, fax number, a contact person, and a valid email
address to the City Clerk at cityclerk@cityofrh.net. It is not required to be on the Plan Holder’s
list, however any addenda will be sent via email only to those who are on the Plan Holder’s List.
Addenda will also be posted on the City website at https://www.rolling-
hills.org/business/construction_bids/index.php. Receipt of any Addendum must be
acknowledged by the bidder on the form and included in its submitted Proposal.
Proposals (bids) to perform the work shall be made on the forms provided by the Project
Manager / Consulting Engineer and shall be submitted complete, including bid bond and list of
subcontractors, in accordance with the Instructions to Bidders and other requirements of the bid
document. In order to qualify to bid this project, bidders must obtain and properly execute a
hardcopy of the contract documents. Each bidder wishing to submit a bid proposal shall print a
hard copy of the City’s bid proposal documents for submittal from the sent or downloaded
electronic set. The City’s bid proposal documents include the following forms: Proposal, Bidder’s
Proposal, Bid Bond, Bidder's Qualifications & References, Designation of Subcontractors,
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Contractor's Affidavit of Non- collusion, Pre-bid Site Inspection Certification, Workers’
Compensation Certificate, and Receipt Acknowledgment of all addenda if any.
An optional pre-bid job walk will be held at the job site, City Hall, 2 Portuguese Bend
Road, Rolling Hills, at 10:00 a.m., on January 29, 2025. To allow the City to coordinate
this job walk, please register with the project manager via phone or email by 3:00 p.m. on
January 27, 2025. Please include your name, phone number, firm name and the number
of people attending with you.
Contact project manager, Christian Horvath, at 310-377-1521 or chorvath@cityofrh.net for
questions regarding this project.
CITY OF ROLLING HILLS, CALIFORNIA
Christian Horvath, City Clerk of the City of Rolling Hills
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Instructions to Bidders:
1. Registration of Contractors and Subcontractors
Before submitting bids, contractors shall be licensed in accordance with the provisions of
all applicable Business and Professions Code of the State of California, including, but
not limited to Chapter 9, Division III and submit the number and classification of said
licenses.
All contractors and subcontractors who bid or work on a public works project must
register and pay an annual fee to the Department of Industrial Relations (DIR).
2. Questions Prior to Opening Bid
Questions regarding documents, discrepancies, omissions, or intent of specifications or
drawings, shall be communicated to the Project Manager / Consulting Engineer, in
writing, by 5:00 PM on February 6, 2025 to provide time for issuing and forwarding an
addendum should the City consider an addendum necessary. Responses to all
questions received will be posted by 5:00 PM on February 11, 2025. The City will not be
responsible for oral interpretation of the specifications and drawings. Submit all
questions to Christian Horvath at chorvath@cityofrh.net.
3. Obtaining Drawings and Documents
Interested companies may request plans, specifications, and bid documents (project
documents) by emailing the City Clerk at: cityclerk@cityofrh.net. All companies
requesting project documents will be added to the Project Plan Holder List. In order to
qualify to bid this project, bidders must obtain and properly execute a hardcopy of the
contract documents.
To be included on the Plan Holder’s List for this project, a prospective bidder must
provide the firm’s name, address, telephone number, fax number, a contact person, and
a valid email address to the City Clerk at cityclerk@cityofrh.net. It is not required to be
on the Plan Holder’s List. However, any pertinent information or any addenda will be
sent via email only to those who are on the Plan Holder’s List. This information will also
be posted on the City website at: https://www.rolling-
hills.org/business/construction_bids/index.php. Receipt of any Addendum must be
acknowledged by the bidder on the form provided with the Addendum and must be
included with the submitted Proposal.
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4. Proposal Forms - Submittal
The proposal shall be made on the forms provided herein with the blank spaces properly
filled in. The phraseology shall not be changed, and no additions shall be made to the
items mentioned herein. Unauthorized conditions, limitations, or provisions attached to a
proposal will render it informal and may cause its rejection. All forms requiring specific
information shall be completed with all applicable information for a bid to be considered
responsive. Special attention should be given to completing:
1. Bidder’s Qualifications and References;
2. Designation of Subcontractors; and
3. Bidder’s Bond
Include all proposal forms. Enclose the proposal in a sealed envelope; type or print on
the envelope "Proposal for" followed by the title and specification number and the date
and time of bid opening as they appear on the cover of this Specification book, and the
bidder's name and address. The envelope may be mailed, hand delivered, or delivered
by courier or package delivery service.
Mailed proposals shall be addressed as follows:
City Clerk
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Proposals that are hand delivered or delivered by courier or package delivery service
shall be presented to:
City Clerk
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Proposals received after bid opening time as stated in this Specification book or at any
place other than the office of the City Clerk will not be considered. Prior to the stated bid
opening time, a bidder may withdraw his proposal without prejudice to himself by
submitting a written request for its withdrawal to the City Clerk. The City’s Project
Manager will confirm receipt of the request to withdraw proposal via email.
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5. Proposal Form
The full name, business address, zip code, and business telephone number, with area
code of the individual, partnership, joint venture, or corporation submitting the proposal
shall be typewritten or legibly printed on the proposal. The bidder shall sign the proposal
with his usual signature. An individual submitting a proposal or a partner signing for a
partnership shall sign in the presence of a Notary Public and the notarial
acknowledgment shall be attached to the proposal. A partner shall sign for a partnership
and the names and addresses of all partners shall be given. An officer shall sign for a
corporation, the corporate name shall be attested by the corporate seal, and the names
and titles of all officers of the corporation shall be given. A signature other than a
corporate officer's will be accepted if an authenticated power of attorney is attached.
6. Proposal Form - Prices
The bidder shall include in his bid price(s) any and all expense or costs that may be
necessary to complete the project in accordance with the requirements of the contract.
The bidder shall state for each item on the proposal form, in clearly legible figures, the
unit price and item total or lump sum, as the case may be, for which he proposes to
supply labor, materials, and equipment and to perform the work required by this
Specification. Alteration of a price by erasure or interlineations must be explained or
noted in the proposal over the signature of the bidder. In the case of a unit price item,
the amount set forth, as the item total shall be the product of the estimated quantity
times the unit price bid. In the event of a discrepancy between the unit price bid and the
item total, the unit price shall prevail; however, if the unit price is ambiguous,
unintelligible, or uncertain for any cause, or is omitted, or is the same amount as the
entry for the item total, then the item total shall prevail and shall be divided by the
estimated quantity for the item and the price thus obtained shall be the unit price. In the
event of a discrepancy between the unit price extension and the total amount bid or
summaries of totals, the unit price extension total shall prevail.
7. Bidder’s Bond
Each bidder shall submit with his proposal a bidder’s bond for not less than 10% of the
total amount of the bid, using the form entitled “Bidder’s Bond” contained in this
Specification, and properly executed and acknowledged by the bidder and by a
corporate surety authorized to transact such business in the State of California. Such
bond shall be accompanied by a power of attorney from the surety company authorizing
the person executing the bond to sign on behalf of the company. If the bond is executed
outside the State of California, all copies of the bond must be countersigned by a
California representative of the surety. The signature of the person executing the bond
shall be acknowledged by a notary public as the signature of the person designated in
the power of attorney. The surety or sureties on the bond must be satisfactory to the
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City. The City will reject a surety bond obtained from any company not holding
Certificate of Authority from the U.S. Secretary of the Treasury under the Act of
Congress approved July 30, 1947, (6 U.S.C., Secs. 6-13) as acceptable sureties on
federal bonds. Any alteration of said form of bidder’s bond, or imperfection in the
execution thereof, as herein required, will render it informal and may, at the option of the
City, result in the rejection of the proposal under which the bidder’s bond is submitted.
8. Declaration of Non-collusion
Each bidder shall execute and submit with the proposal the Declaration of Non-collusion.
The bidder signing the Declaration of Non-collusion shall meet all requirements for
signing the proposal form.
9. Bidder’s Qualifications and References
The bidder must complete and submit with the proposal all information required, on both
sides of the form, entitled “Bidder’s Qualifications and References” and sign the form. If
no information is to be filled in a blank space, then write “none”.
10. Designation of Subcontractors
The bidder must complete and submit with the proposal the form entitled “Designation of
Subcontractors” for all subcontracts in excess of one-half of one percent of the total bid.
Subcontractors’ names, license numbers and class, DIR registration numbers, and city
of business shall be complete and legible. Clearly state that portion of the work to be
done by each subcontractor listed, by trade and by estimated dollar amount. If this form
is completed by hand in the proposal package, the Contractor shall also submit a typed
listing of subcontractors, listing subcontractors’ name, complete address, phone number,
license, trade and estimated dollar amount within 24 hours of the bid opening.
11. Examination of Drawings, Specifications, and Site of Work
The bidder shall examine carefully the site of the work contemplated and the proposal,
drawings, and specifications therefore. The submission of a bid will be conclusive
evidence that the bidder has investigated and is satisfied as to the conditions to be
encountered, as to the character, quality, and quantities of work to be performed and
materials to be furnished, the difficulties to be encountered, and to the requirements of
the proposal, drawings, specifications, and other contract documents. The bidder is
required to ascertain the locations of the existing utility services, and other underground
facilities, and to provide for carrying out his operations so as to cause the minimum
possible inconvenience to the occupants of property along any streets affected. All work
and costs involved in the safeguarding of the property of others shall be at the expense
of the bidder to whom the contract may be awarded.
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The bidder hereby certifies that he/she has examined the local conditions, has read each
and every clause of the Specifications, and that he has included all costs necessary to
complete the specified work in his bid prices, and the bidder agrees that if he is awarded
the contract he will make no claim against the City based upon ignorance of local
conditions or misunderstanding of any of the provisions of the contract. Should the
conditions turn out otherwise than anticipated by him/her, the bidder agrees to assume
all risks incident thereto.
12. Interpretation of Specifications
Should a bidder find discrepancies in, or omissions from, the specifications or plans, or
should the bidder be in doubt as to their meaning, the bidder shall at once notify the
Project Manager / Consulting Engineer, requesting an interpretation or clarification. The
person submitting such request will be responsible for its prompt delivery. Should the
Project Manager / Consulting Engineer find that the point in question is not clearly and
fully set forth; the Project Manager / Consulting Engineer may issue a written addendum
which will be sent to all bidders of record. The Project Manager / Consulting Engineer
will not be responsible for any other explanation or interpretation of the plans or
specifications, or for any oral instructions. If the bidder does not so notify the Project
Manager / Consulting Engineer, the bidder shall be conclusively deemed to have read,
understood and agreed with all of the information and materials contained in the bid
documents.
13. Experience
Bidders, if required, shall present satisfactory evidence that they have been regularly
engaged in furnishing such material and equipment and constructing such work as they
propose to furnish or construct and that they are fully prepared with necessary capital,
equipment, and material to begin work promptly and to conduct it as required by this
Specification.
14. Prices and Payments
Approximate quantities listed in the Notice to Contractors and quantities listed for unit
price items on the bidding form, are rough estimates given for comparing bids, and no
claim shall be made against the City for excess or deficiency therein, actual or relative.
Payment at the prices agreed upon will be in full for the completed work and will cover
materials, supplies, labor, tools, equipment, and all other expenditures incident to a
satisfactory compliance with the contract, unless otherwise specifically provided.
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15. Substitutions
To obtain approval during bid period to use unspecified products, bidders shall submit
written requests at least ten (10) working days before the bid date and hour. Requests
received after this time will not be considered. Requests shall clearly describe the
product for which approval is asked, including all data necessary to demonstrate
acceptability. If the product is acceptable, an addendum will be issued covering it.
16. Modifying Bid
Any bidder may modify his bid by written communication, provided such communication
is received by the City Clerk’s Office prior to the bid opening time. The written
communication should not reveal the bid price but should state the addition or
subtraction or other modification so that the final prices or terms will not be known by the
City until the sealed bid is opened.
17. Bid Opening
All proposals will be opened and declared publicly at the time and place stated in the
Notice to Contractors. Bidders, their representatives, and other interested parties are
invited to be present. After the bid opening, proposals may be inspected at the Rolling
Hills City Hall, until 3:00 p.m. on the working day following the bid opening.
18. Mistakes in the Bid
A bidder shall be relieved of a bid due to mistakes only if the bidder can establish to the
satisfaction of the City that all of the following circumstances exist:
A. A mistake was made.
B. The bidder gave the public entity written notice of the mistake within five working
days, excluding Saturdays, Sundays, and City or state holidays, after the opening
of the bids , specifying in the notice in detail how the mistake occurred.
C. The mistake made the bid materially different than the bidder intended it to be.
D. The mistake was made in filling out the bid and not due to error in judgment or to
carelessness in inspecting the site of the work, or in reading the plans and
specifications.
19. Award
The City reserves the right to reject any or all proposals and to waive technical defects,
as the interest of the City may require. Award of contract or rejection of bid proposals will
be made by the City within 90 calendar days following the bid opening.
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20. Basis of Award
Contract will be awarded to the lowest responsible bidder meeting all requirements set
forth in these specifications. The City will award the contract based on the lowest base
bid, or the lowest base bid plus the first alternate, or the lowest base bid plus an orderly
combination of the alternates, in the order said alternates were advertised.
21. Execution of Contract
Within ten (10) working days after being notified by City that he has been awarded the
contract, Contractor shall deliver to the Project Manager / Consulting Engineer the
following documents:
A. Two (2) copies of the Agreement in the form included herein, properly
executed by Contractor and, if the Contractor is a corporation, evidence of its
corporate existence and that the persons signing the Agreement are
authorized to do so.
B. Properly executed copies of the following:
(a) Faithful Performance Bond
(b) Labor and Material Bond, and
(c) Maintenance Bond in accordance with the requirements set forth in Article
11 of the General Conditions and attached thereto.
C. Properly executed copies on the following City forms:
(a) The General Liability Endorsement and Waiver of Subrogation,
(b) The Automotive Liability Endorsement and Waiver of Subrogation, and
(c) Workers' Compensation Waiver of Subrogation.
D. Certificate of Insurance with 30-day notice in accordance with the
requirements set forth in Article 11 of the General Conditions and attached
thereto.
In any event that the tenth working day falls on Saturday, Sunday or a legal holiday for
the State of California, the aforesaid documents shall be delivered by the following
working day. After receipt of said documents within said time period or any extension
thereof granted by the Project Manager / Consulting Engineer, the City shall execute the
Agreement and return one of said two copies to Contractor for his files.
22. General Prevailing Wage Rates
In accordance with Labor Code Section 1770 et seq., this Project is a “public work,” and
thus, the Contractor and any Subcontractors must pay wages in accordance with the
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determination of the Director of the Department of Industrial Relations (“DIR”) regarding
the prevailing rate of per diem wages. Copies of those rates are on file with the City
Clerk’s Office, and are available to any interested party upon request. Contractor shall
post a copy of the DIR’s determination of the prevailing rate of per diem wages at each
job site.
23. Failure to Execute Contract
If the bidder to whom the award is made fails to enter into the contract as herein
provided and furnish the said bonds and insurance, this shall be just cause for the
annulment of the award and the forfeiture of the Bidder's Bond, and an award may, in
the discretion of the Project Manager / Consulting Engineer, be made to the bidder
whose proposal is the next most acceptable to the City in the opinion of the City Council,
and such bidder shall fulfill every term, covenant and condition herein as if he/she were
the party to whom the first award was made.
24. Bid Protest Procedures
Any bid protest must be in writing and received by the City Clerk before 5:00 p.m. no
later than five working days following bid opening (the “Bid Protest Deadline”) and must
comply with the City’s Standard Bid Protest Procedures, which are posted on the City’s
website at
https://www.rolling-hills.org/business/construction_bids/index.php
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PROPOSAL
Date: __________________, 20___
Tennis Court ADA Improvement Project, Job No. 2025-01
TO THE CITY OF ROLLING HILLS, ROLLING HILLS, CALIFORNIA
Pursuant to the foregoing Notice to Contractors, the undersigned bidder herewith submits a
proposal on the bidding form or forms attached hereto and made a part hereof, and binds
himself on award by the City of Rolling Hills under this proposal to execute in accordance with
such award a contract, of which this proposal and the said Notice to Contractors, Instructions to
Bidders, Specifications, and drawings shall be a part, and to furnish the bond or bonds required
by the Specifications. The attached Notice to Contractors, Instructions to Bidders,
Specifications, and drawings are made a part of this proposal and all provisions thereof are
hereby accepted.
The bidder acknowledges that the Instructions to Bidders provides, among other things,
that the Contract shall be terminated and the bid bond forfeited if the contractor fails to
provide the applicable insurance certificates and bonds within the time set forth in
Section 21 of the Instructions to Bidders.
The bidder further agrees that, in case of his/her default in executing the required contract and
the required bond or bonds, or furnishing the required insurance, the money payable under the
bid bond accompanying his proposal shall be applied by the City towards payment of the
damage to the City on accoun t of such default, as provided in the specifications.
(CORPORATE SEAL OR NOTARIAL ACKNOWLEDGEMENTS OF SIGNATURE - IF
PARTNERSHIP OR PROPRIETORSHIP)
Firm ________________________________
By _________________________________
(Signature)
Name/Title ___________________________
Address _____________________________
Zip _________________________________
Phone ______________________________
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E-mail: cityclerk@cityofrh.net
Nature of firm (corporation, partnership, etc.) and
names of individual members of the firm, or names
and titles of officers of the corporation.
____________________________________
____________________________________
____________________________________
____________________________________
Corporation organized under the laws of the State
of: _________________________________
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BIDDERS PROPOSAL
Name of Bidder: ________________________________________________________ The
undersigned, having examined the proposed Contract Documents titled:
Tennis Court ADA Improvement Project, Job No. 2025-01
and having visited the site and examined the conditions affecting the work, hereby proposes
and agrees to furnish all labor, materials, equipment, and appliances, and to perform operations
necessary to complete the work as required by said proposed Contract Documents as itemized
below:
PROJECT BID SCHEDULE - SEE AND COMPLETE SEPARATE EXCEL FILE
BASE BID:
_____________________________________ ($___________________________________)
Base Bid Total Sum in Words Base Bid Total Sum in Figures
The City reserves the right to request the unit price of some or all contract items.
_____________________________________ _____________________________________
Name of Bidder Amount of Certified Check/Bidder’s Bond
_____________________________________ _____________________________________
Address Name of Bonding Company
The price shall include all State, Federal, and other taxes applicable to the project, and shall be
a firm offer for a period of Ninety (90) days after the date of bid opening.
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Bid Items:
1. General Conditions
All general conditions applicable to the scope of work, mitigation efforts for dust control,
daily and final cleaning, and all permit coordination with the City of Rolling Hills. This also
includes all project management items including required OAC meetings, submitting of all
RFIs and material submittals.
Demolition/Removals: General Description of work, not limited to the following; demolition
and removal of all existing improvements, utilities, structures within the limits of work shown
on plans GR2301100001 necessary to construct the improvements as shown on all plans
associated with this project. City requires construction and demolition (C&D) permit for
hauling and recycling from third parties and has recycling requirements. The City’s franchise
waste hauler, Republic Services, will take care of the C&D if they are used.
2. Grading
Preparation of the soil for the new construction and putback. This defines all grading (rough
and fine) with appropriate fill amounts including drainage and erosion controls as noted on
the Grading plans.
3. Paving
General paving at the parking area to align with existing city street. This includes paint
striping for the ADA street improvements as well as new crosswalks per the Architectural
plans. Contractors must provide all mix design and batch testing for the asphalt to ensure
compliance with the specifications.
4. ADA Improvements
All work improvements to comply with the Americans with Disabilities Act shown on the
Grading, Architectural and Landscape plans, not limited to the following:
a. All work required to install the ADA improvements as shown on approved
Grading and Drainage Plans.
b. Site ADA details on the approved Architectural Plans including new ADA parking
Stall signage, striping, and wheel stop per details 17, 18, 8 on Sheet A-602; Stair
and Ramp handrails, Stair Nosing, and Stair Warning Striping/Nosing per details
3, 8, 5, and 10 on Sheet A-603.
c. New restroom fixtures as noted on Sheet A-102.
d. The lighting as shown on the Landscape Improvement Plans, Sheets LL-1, LL -2,
and LL-3
5. Civil Site Improvements
All work required to install the improvements as shown on approved Retaining Wall Plans
and the Landscape Improvement Plans LI-1. The retaining wall scope includes two types of
retaining walls: ramp retaining walls and planter retaining walls. The landscape plans show
new “sleeves” for the new plantings and for future installation of a landscape irrigation
system beneath the Tennis Court ADA hardscape improvements.
6. Structural
All work required for installation of foundation for the future Cabana Building. Construction of
the foundation for the future Cabana in accordance with the approved structural plans and
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necessary plumbing and electrical embed connections per both Electrical and Plumbing
plans.
7. Plumbing
Installation of all Plumbing scope noted in the Plumbing drawings including all new utility
stubs, all rough plumbing water and wastewater piping beneath Cabana Foundation and
Slab as shown on Plumbing Plans P-3, P -4, and P-4.1. Install 1” water service from POC to
Cabana as shown on Plumbing Plan P-2. Install 3” wastewater line from Cabana to existing
Septic Tank as shown on Plumbing Plan P-2.
8. Electrical
Installation of all Electrical scope noted in the Electrical drawings including new conduit from
power source (“MS”) to future Cabana Electrical Panel (“A”) as shown on Electrical Plans E-
2 and E-4.
9. Alternates
The City would like to have Bid numbers for possible addition al Sewer scope noted on sheet
C-3 of the Portuguese Bend/Rolling Hills Road Sewer Main Improvement Plans. This
includes removing the current existing connection to a septic tank and replacing with a new
4” connection to the City’s municipal sewer system.
10. Allowances
Contractors will supply additional bid numbers for additional subgrade compaction testing
and any special inspections required by the City of Rolling Hills. Additional allowances for
additional Architectural services related to the ADA improvements and any existing
landscape repairs required during the grading and backfill site construction.
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BID BOND
Bond No. :_______________________ KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Rolling Hills, California ("City"), has issued an invitation for bids for the
work described as follows:
Tennis Court ADA Improvement Project, Job No. 2025-01
WHEREAS ____________________________________________________________
__________________________________________________________________________
(Name and address of bidder)
(“Principal”), desires to submit a bid to City or the work.
WHEREAS, bidders are required, under the terms of the Section 20170 of the California Public
Contract Code, to furnish a form of bidder’s security with their bid.
NOW, THEREFORE, we, the undersigned Principal, and _____________________________
__________________________________________________________________________
(Name and address of Surety)
(“Surety”) a duly admitted surety insurer under the laws of the State of California, as Surety, are
held and firmly bound unto the City in the penal sum of ________________________________
Dollars ($_______________), being not less than ten percent (10%) of the total bid price,
including alternate, in lawful money of the United States of America, for the payment of which
sum well and truly to be made, we bind ourselves, our heirs, executors, administrators,
successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT , if the hereby bound Principal is
awarded a contract for the work by the City and, within the time and in the manner required by
the bidding specifications, enters into the written form of contract included with bidding
specifications, furnishes the required bonds, one to guarantee faithful performance and the
other to guarantee payment for labor and materials, and furnishes the required insurance
coverage, then this obligation shall become null and void; otherwise, it shall be and remain in
full force and effect.
In case suit is brought upon this bond, Surety further agrees to pay all court costs incurred by
the City in the suit and reasonable attorneys’ fees in an amount fixed by the court.
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IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety, on
the date set forth below, the name of each corporate party being hereto affixed and these
presents duly signed by its undersigned representative(s) pursuant to authority of its governing
body.
Dated: _______________________
"Principal" “Surety”
Company Name: Company Name
__________________________________ __________________________________
__________________________________ __________________________________
By: ______________________________ By: ______________________________
Name: ___________________________ Name: ___________________________
Its: ______________________________ Its: ______________________________
By: ______________________________ By: ______________________________
Name: ___________________________ Name: ___________________________
Its: ______________________________ Its: ______________________________
(Seal) (Seal)
Note: This bond must be dated, all signatures must be notarized, and evidence of the authority
of any person signing as attorney-in-fact must be attached.
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Bidders Qualifications and References
Name of Bidder __________________________________________
THE BIDDER SHALL COMPLETE THE FOLLOWING STATEMENTS:
1. The bidder has been engaged in the contracting business, under the present business
name, for _____ years.
2. Experience in work of a nature similar to that covered in the Proposal extends over a
period of _____ years.
3. The bidder, as a contractor, has never failed to satisfactorily complete a contract
awarded to him, except as follows (Name any and all exceptions and reasons therefore):
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
4. Contractor’s License Number, State of California _______________ Class ______
5. Contractor’s License Expiration Date _____________________________________
6. Department of Industrial Relations (DIR) Registration Number
7. The following contracts have been satisfactorily completed in the last three years for the
persons, firm, or authority indicated; and to whom reference is made. (Name five
contracts and include the total contract amount as well as the original bid amount for
each contract.)
YEAR TYPE OF WORK FINAL
CONTRACT
AMOUNT
ORIGINAL
CONTRACT
AMOUNT
LOCATION AND
FOR WHOM
PERFORMED
A
B
C
D
E
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8. The following persons may be contacted for information concerning the contract work
listed above (list a reference for each contract named).
NAME TITLE ADDRESS TELEPHONE
A
B
C
D
E
9. Reference is hereby made to the following bank or banks as to the financial
responsibility of the bidder:
Bank _________________________________Branch____________________________
Bank _________________________________Branch____________________________
Bank _________________________________Branch____________________________
10. Reference is hereby made to the following surety company or companies as to the
financial responsibility and general reliability of the bidder:
Surety Company ______________________________ Phone ______________________
Surety Company ______________________________ Phone ______________________
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11. Following is a list of plant and equipment that is owned by the bidder and is definitely
available for use on the proposed project:
QUANTITY NAME, TYPE, AND CAPACITY CONDITION LOCATION
(Attach additional sheets as necessary)
12. All of the above statements as to experience, financial qualifications, and available plant
and equipment are submitted in conjunction with the proposal, as a part thereof, and the
truthfulness and accuracy of the information is guaranteed by the bidder.
Signature of Bidder ______________________________
Name/Title: ______________________________
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DESIGNATION OF SUBCONTRACTORS
NAME OF BIDDER ___________________________________________________________
In compliance with the provisions of the Subletting and Subcontracting Fair Practices Act
(Division 2, Part 1), Chapter 4 of the Public Contract Code of the State of California, and any
amendments thereof), each bidder shall set forth below:
1. The name and location of the place of business of each subcontractor who will perform
work or labor or render service to the Contractor in or about the construction of the work
or improvement, or a subcontractor licensed in the State of California who, under
subcontract to the Contractor, specially fabricates and installs a portion of the work or
improvement according to detailed drawings contained in the plans and specifications, in
an amount in excess of one-half of one percent of the Contractor's total bid.
2. The portion and estimated dollar amount of the work which will be done by each
subcontractor. The Contractor shall list only one subcontractor for each portion as is
defined by the Contractor in his bid.
Please type or legibly print (attach additional sheets as necessary).
Name of Subcontractor City Portion Estimated $ Amount
Name:
License No.
License Class
DIR Registration No.
Name:
License No.
License Class
DIR Registration No.
Name:
License No.
License Class
DIR Registration No.
Name:
License No.
License Class
DIR Registration No.
Name:
License No.
License Class
DIR Registration No.
Name:
License No.
License Class
DIR Registration No.
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Circumvention by the Contractor of the requirement under Section 4104 of the Public Contract
Code to list his subcontractors, by the device of listing another contractor who will in turn sublet
portions constituting the majority of the work covered by this contract, shall be considered a
violation of Division 2, Part 1, Chapter 4 of the Public Contract Code and shall subject the
Contractor to the penalties set forth in Sections 4110 and 4111 of the Public Contract Code.
If the Contractor fails to specify a subcontractor or if the Contractor specifies more than one
subcontractor for the same portion for work to be performed under the contract in excess of
one-half of one percent of the Contractor's total bid, he agrees that he/she is fully qualified to
perform that portion himself/herself, and that he/she shall perform that portion himself/herself. If
after award of contract, the Contractor subcontracts, except as provided for in Sections 4107 or
4109 of the Public Contract Code, any such portion of the work, the Contractor shall be subject
to the penalties named in Section 4111 of the Public Contract Code.
The Contractor shall not:
A. Substitute any person as subcontractor in place of the subcontractor listed in the original
bid, except that the City may, except as otherwise provided in Section 4107.5 of the
Public Contract Code, consent to the substitution of another person as subcontractor:
1. When the subcontractor listed in the bid, after having had a reasonable opportunity
to do so, fails or refuses to execute a written contract, based upon the general terms,
conditions, plans and specifications for the project involved or the terms of such
contractor's written bid, is presented to him/her by the Contractor, or
2. When the listed subcontractor becomes bankrupt or insolvent, or
3. When the listed subcontractor fails or refuses to perform his/her subcontract, or
4. When the listed subcontractor fails or refuses to meet the bond requirements of the
Contractor as set forth in Section 43108 of the Public Contract Code, or
5. When the Contractor demonstrates to the City, subject to the further provisions set
forth in Section 4107.5 of the Public Contract Code, that the name of the
subcontractor was listed as the result of an inadvertent clerical error, or
6. When the listed subcontractor is not licensed pursuant to the Contractors License
Law, or
7. When the City determines that the work performed by the listed subcontractor is
substantially unsatisfactory and not in substantial accordance with the plans and
specifications, or that the subcontractor is substantially delaying or disrupting the
progress of the work.
B. Permit any subcontract to be voluntarily assigned or transferred or allow it to be
performed by anyone other than the original subcontractor listed in the original bid,
without the consent of the City.
C. Other than in the performance of "change orders" causing changes or deviations from
the original contract, sublet or subcontract any portion of the work in excess of one-half
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of one percent of the Contractor's total bid as to which his original bid did not designate a
subcontractor.
Prior to approval of a Contractor's request for a subcontractor substitution, the City will give
notice in writing to the listed subcontractor of the Contractor's request to substitute and of the
reason for the request. The notice will be served by certified or registered mail to the last known
address of the subcontractor. The listed subcontractor who has been so notified shall have five
working days within which to transmit to the City written objections to the substitution. Failure to
file these written objections shall constitute the listed subcontractor's consent to the substitution.
If written objections are filed, the City will give notice in writing of at least five working days to
the listed subcontractor of a hearing by the City on the Contractor’s request for substitution.
The Contractor, as a condition to asserting a claim of inadvertent clerical error in the listing of a
subcontractor, shall within two working days after the time of the bid opening by the City, give
written notice to the City and copies of such notice to both the subcontractor he claims to have
listed in error and the intended subcontractor who had bid to the Contractor prior to the bid
opening.
Subletting or subcontracting of any portion of the work in excess of one-half of one percent of
the Contractor's total bid as to which no subcontractor was designated in the original bid shall
only be permitted in cases of public emergency or necessity, and then only after a finding
reduced to writing as a public record of the City setting forth the facts constituting the
emergency or necessity.
If the Contractor violates any of the provisions of Division 2, Part 1, Chapter 4 of the Public
Contract Code or any amendments thereof, the Contractor violates his contract and the City
may exercise the option, in its own discretion, of (1) canceling its contract, or (2) assessing the
Contractor a penalty in an amount not more than ten percent of the amount of the subcontract
involved, and this penalty shall be deposited in the fund out of which the prime contract is
awarded. In any proceedings under Section 4110 of the Public Contract Code the Contractor
shall be entitled to a public hearing and to five days’ notice of the time and place thereof.
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Contractor's Affidavit of Non-collusion
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
________________________________ being first duly sworn, deposes and says:
1. That he/she is the ___________________________ (Title of office if a corporation: "sole
owner," "Partner," or other proper title) of __________________________, hereinafter
called "Contractor", who has submitted to the City of Rolling Hills a proposal for the
construction of Tennis Court ADA Improvement Project, Job No. 2025-01;
2. That said proposal is genuine; that the same is not sham; that all statements of fact
therein are true;
3. That such proposal was not made in the interest or behalf of any person, partnership,
company, association, organization, or corporation not named or disclosed.
4. That the Contractor did not, directly or indirectly induce, solicit or agree with anyone else
to submit a false or sham bid, to refrain from bidding, or withdraw his/her bid, to raise or
fix the bid price of the Contractor price or of anyone else, or to raise or fix any overhead
profit, or cost element of the Contractor's price or the price of anyone else; and did not
attempt to induce action prejudicial to the interest of the City of Rolling Hills, or of any
other bidder, or anyone else interested in the proposed contract;
5. That the Contractor has not in any manner sought by collusion to secure for
himself/herself an advantage over any other bidders or induce action prejudicial to the
interests of the City of Rolling Hills or of any other bidder, or anyone else interested in
the proposed contract;
6. That the Contractor has not accepted any bid from any subcontractor or material man
through any bid depository, the bylaws, rules or regulations, of which prohibit or prevent
the Contractor from considering any bid from any subcontractor or material man, which
is not processed through said bid depository, or which prevent any subcontractor or
material man from bidding to any Contractor who does not use facilities of or accept bids
from or through such bid depository;
7. That the Contractor has not been debarred from participation in any state or federal
public works project.
8. That the Contractor did not, directly or indirectly, submit the Contractor's bid price or any
breakdown thereof, or the contents thereof, or divulge information or data relative thereto
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to any corporation, partnership, company, association, organization, bid depository, or to
any member or agent thereof, or to any individual or group of individuals, except to the
City of Rolling Hills, or to any person or persons who have partnership or other financial
interest with said Contractor in his business.
Dated this ______________ day of __________ 20___
_________________________________________ Contractor
_________________________________________ Signature
_________________________________________ Name/Title
SUBSCRIBED AND SWORN TO BEFORE ME
ON _________________________________
____________________________________
Notary Public in and for the County of Los Angeles,
State of California
Place Notary Seal Above
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Pre-Bid Site Inspection Certification
Tennis Court ADA Improvement Project, Job No. 2025-01
The bidder hereby certifies that he or she and his or her Subcontractors have inspected the
work site of the above project, and have fully acquainted themselves with all conditions and
matters which might in any way affect the work, time of completion or the cost thereof. The
bidder also certifies he or she has observed the designated Contractor Work Areas and access
routes.
BIDDER:
Company Name:_______________________________________
Signature:_______________________________________
Name/Title: _______________________________________
Date: _______________________________________
BIDDER’S INSPECTORS:
Name: ___________________________________________
Title: ___________________________________________
Date of Inspection: ___________________________________________
Name: ___________________________________________
Title: ___________________________________________
Date of Inspection: ___________________________________________
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Workers’ Compensation Certificate
Tennis Court ADA Improvement Project, Job No. 2025-01
The bidder hereby certifies that he or she is aware of the provisions of Section 3700 of the
Labor Code which requires every employer to be insured against liability for workers'
compensation or to undertake self-insurance in accordance with the provisions of that code, and
will comply with such provisions before commencing the performance of any work on the above
project.
BIDDER:
Company Name:_______________________________________
Signature:_______________________________________
Name/Title: _______________________________________
Date: _______________________________________
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Reference Standards
The standards referred to, except as modified, shall have full force and effect as though printed
in this Specification, and shall be the latest edition or revision thereof in effect on the bid
opening date, unless a particular edition or issue is indicated. Copies of these standards are not
available from the City. Abbreviations and terms, or pronouns in place of them, shall be
interpreted as follows:
AASHTO: American Associated of State Highway and Transportation Officials,
Standard Specifications.
ACI: American Concrete Institute, Standards
AISC: American Institute of Steel Construction, Specification for the Design,
Fabrications, and Erection of Structural Steel for Buildings, and the AISC
Code of Standard Practice.
AMCA: Air Moving and Conditioning association, Standards
ANSI: American National Standards Institute
APA: American Plywood Association
API: American Petroleum Institute
APWA: American Public Works Association, Specifications for Public Works
Construction
ASHRAE American Society of Heating, Refrigeration and Air Conditioning
Engineers
ASME: American Society of Mechanical Engineers
ASTM: American Society for Testing and Materials
AWPA: American Wood-Preservers' Association, Standards
AWS: American Welding Society
AWWA: American Water Works Association
CISPI: Standards Cast Iron Soil Pipe Institute, Standards
CMAA: Crane Manufacturers' Association of America
CRSI: Concrete Reinforcing Steel Institute, Standards
CSS: CalTrans Standard Specifications, State of California, Department of
Transportation.
DOSH: Division of Occupational Safety and Health, State of California,
Department of Industrial Relations
ICEA: Insulated Cable Engineers Association
IEEE: Institute of Electrical and Electronic Engineers
IESNA: Illuminating Engineering Society of North America
MSS: Manufacturers Standardization Society
NAAMM: National Association of Architectural Metal Manufacturers
NACE: National Association of Corrosion Engineers, Standards
NEC: National Electric Code
NEMA: National Electrical Manufacturers' Association, Standards
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RIS: Redwood Inspection Service, Standard
SDI: Specifications Steel Door Institute
SMACNA: Sheet Metal and Air Conditioning Contractors National Association
SSPC: Steel Structures Painting Council, Specifications
CBC: California Building Code of the California Building Standards
Commission
UL: Underwriters Laboratories
WCLIB: West Coast Lumber Inspection Bureau, Standard Grading and Dressing
Rules
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General Conditions
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Article 1 - Preliminary Provisions
1.01 - City's Representative.
The Project Manager / Consulting Engineer (sometimes herein called "Engineer") shall
be the representative of the City and, except as otherwise expressly provided herein,
shall make all decisions and interpretations to be made by the City under the provisions
of the contract documents.
1.02 - Contractor's Representative.
The Contractor shall at all times be represented on the work in person or by a foreman
or duly designated agent. Instructions and information given by the Engineer to the
Contractor's foreman or agent on the work shall be considered as having been given to
the Contractor.
1.03- Permits and Licenses.
A. The Contractor and all subcontractors shall purchase or hold current and valid City of
Rolling Hills Businesses Licenses during the entire period of the contract. The Contractor
shall obtain all permits required by other agencies of the State and County as well as the
City of Rolling Hills. All permits and licenses shall be obtained by and at the expense of
the Contractor and/or subcontractors. The Contractor shall enforce the permit
requirements. Permit fees to the City of Rolling Hills shall be waived.
B. Where requirements of the permits differ from those of the drawings and specifications,
the more stringent requirements shall apply.
C. The Contractor shall be responsible for payment of all assessments, fees, or charges
levied or imposed by any governmental or quasi-governmental authority, or public or
private utility, in connection with the work during the entire period of the contract.
1.04 - Waiver.
Waiver by City of any breach of any term, covenant, or condition contained in the
contract documents shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant, or condition contained therein, whether of the same
or a different character.
1.05 - Data Furnished by the Contractor.
The Contractor shall furnish the Engineer reasonable facilities for obtaining such
information as he may desire respecting the character of the materials and the progress
and manner of the work, including all information necessary to determine its costs, such
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as the number of men employed, their pay, the time during which they worked on the
various classes of construction, and other pertinent data.
1.06 - Contract Drawings.
A. The drawings which form a part of this specification are bound in a separate volume.
B. The City will accept no responsibility for errors resulting from misinterpretation or scaling
of the drawings.
1.07 - Specifications and Drawings.
A. The Contractor shall keep on the job site a copy of all specifications, drawings, and
change orders pertaining to the work and shall at all times give the Engineer access
thereto. Anything mentioned in the specifications and not shown on the drawings, or
shown on the drawings and not mentioned in the specifications shall be of like effect as
though shown or mentioned in both. In case of difference between drawings and
specifications, the specifications shall govern. City specifications shall govern over
referenced standards. If neither is applicable, manufacturer's specifications and
instructions shall apply. The Engineer will furnish from time to time such detail drawings,
plans, profiles, and information as he may consider necessary for the Contractor's
guidance, unless otherwise provided in the proposal, contract, or special requirements.
B. The Specifications for this project are the entire agreement between the Contractor and
City, which consist of the aforesaid drawings, the Notice to Contractors, the Instructions
to Bidders, the Proposal, Bidding Form, Bid Bond, the Bidder's Qualifications and
References, the Designation of Subcontractors, the Affidavit of Non- collusion, the Pre-
bid Site Inspection Certification, the Worker’s Compensation Certificate, the Reference
Standards, the General Conditions, the Exhibits and the Special Conditions. If no
Special Conditions are attached hereto, the Specifications are further deemed to
incorporate by reference the latest edition of the Standard Specifications for Public
Works Construction as an essential part of the contract documents. Copies of the
"Green Book" are available for review at the Project Manager / Consulting Engineer's
office or for purchase at the following address: Building News, Inc., 10801 National
Blvd., Suite 100, Los Angeles, CA 90064.
C. In the event of a conflict between the Agreement and the General Conditions, the former
shall prevail.
D. All documents forming the complete contract are intended to integrate so that any
condition or work called for in any one and not mentioned in another shall be executed
as if mentioned in all documents and set forth in the drawings.
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1.08 - Lines, Grades, and Measurements.
A. All lines and grades will be established by the Contractor. The Contractors shall carefully
preserve all survey stakes and reference points as far as possible. Should any stakes or
points be removed or destroyed unnecessarily by any act of the Contractor or his
employees, they must be reset at the Contractor's expense.
B. The Contractor shall inform the Engineer a reasonable length of time in advance of the
times and places at which he intends to work in order that inspection may be provided,
and that necessary measurements for records and payments may be made with
minimum inconvenience.
C. No direct payment will be made for the cost to the Contractor of any of the work or delay
occasioned by giving lines and grades, by making other necessary measurements, or by
inspection.
1.09 - Right of Way.
A. The site for the installation of equipment or the right of way for the works to be
constructed under this contract will be provided by the City.
B. The City will provide the appropriate rights of way and property for pipelines and
structures. Upon approval by the Engineer, the Contractor may, without cost, use
portions of any of the City's rights of way or property which may be suitable for working
space and for storage of equipment and materials. The Contractor will be held
responsible for any damage to structures, streets, and roads, and for any damage that
may result from his use of City property.
C. In case areas additional to those available on the City's rights of way or property are
required by the Contractor for his operations, he shall make arrangements with the
property owners for the use of such additional areas at his own expense.
1.10 - Assignment of Antitrust Cause of Action.
The Contractor assigns to the City all rights, title, and interest in and to all causes of
action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the
Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the
Business and Professions Code), in connection with the Project, such assignment to be
effective upon final payment to the Contractor without further acknowledgment by the
parties.
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1.11 - Signs.
Contractor shall post one (1) - 3’x 6’ (shown on Exhibit N), weather-proof sign at key
locations. Said sign locations shall be selected by staff and shall change as the location
of the work area changes.
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Article 2 - Performance of Work
Contractor will at its own cost and expense furnish all necessary materials, labor, transportation,
and equipment for doing and performing said work and the materials used shall comply with the
requirements of the contract documents. All work shall be performed and completed as required
in the contract documents under the direction and supervision, and subject to the approval of
the Project Manager / Consulting Engineer, or his designated representative.
2.02 - No Assignment.
Contractor shall not assign the contract or his interest therein in whole or in part without
the prior written consent of the City Council, which may be withheld in the City's sole
discretion.
2.03 - Standard of Performance.
Contractor agrees that all services performed hereunder shall be provided in a manner
commensurate with the highest professional standards and shall be performed by
qualified and experienced personnel; that any work performed by him under the contract
will be performed in the best manner; that any material furnished by him will be the best
of its class; and that both work and materials will meet fully the requirements of these
plans and specifications.
2.04 - Defective Work.
The Contractor shall remove and rebuild at his own expense any part of the work that
has been improperly executed, even though it has been included in the monthly
estimates. If he refuses or neglects to replace such defective work, prior to acceptance
of the work, it may be replaced by the City at the expense of the Contractor, plus 15%
for overhead expenses, and his sureties shall be liable therefore. (See Section 2.14 for
curing defects after acceptance of the work).
2.05 - Communications Regarding the Work.
After award of the contract, all communications regarding the work covered by this
Specification shall be addressed to the Project Manager / Consulting Engineer and
mailed or hand delivered to:
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
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2.06 - Independent Contractor.
The Contractor in the performance of the work hereunder will be acting in an
independent capacity and not as an agent, employee, partner, or joint venture of the
City.
2.07 - Emergency Work.
A. During Working Hours: In case of an emergency which threatens loss or injury of
property, and/or safety of life during working hours, the Contractor shall act, without
previous instructions from the City, as the situation may warrant. He shall notify the
Engineer of the emergency and the action taken immediately thereafter. Any
compensation claimed by the Contractor, together with substantiating documents in
regard to expense, shall be submitted to the Engineer within 15 calendar days after the
emergency. Compensation, if allowed, will be paid for as extra work.
B. Outside of Working Hours: Whenever in the opinion of the City there shall arise, outside
of the regular working hours on the contract work, an emergency involving utility services
to the public or danger to public safety, the City's forces, agents or public utility operators
will handle such emergency work. If such emergency arises out of or is the result of
operations by the Contractor, the cost of the corrective measures will be billed to the
Contractor and deducted from his payment as provided in the contract documents. The
performance of emergency work by City forces will not relieve the Contractor of any of
his responsibilities, obligations, or liabilities under the contract.
2.08- Subcontractors.
A. Each subcontractor shall contain a reference to the contract between the City and the
principal Contractor, and the terms of the contract and all parts thereof shall be made
part of each subcontract insofar as applicable to the work covered thereby. Each
subcontract shall provide for its annulment at the order of the Engineer, if, in his/her
opinion, the subcontractor fails to comply with the requirements of the principal contract
insofar as the same may be applicable to his work.
B. Nothing contained in this Specification shall be construed as creating any contractual
relationship between any subcontractor and the City. The sections of this Specification
are not intended to control the Contractor in dividing the work among subcontractors or
to limit the work performed by any trade.
C. The Contractor shall be considered the employer of and as fully responsible to the City
for the acts and omissions of subcontractors and of persons employed by them, as he is
for the acts and omissions of persons directly employed by him.
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D. The Contractor shall be responsible for the coordination of the trades, subcontractors,
and material men engaged upon his work. It shall be his duty to see that all of his/her
subcontractors commence their work at the proper time and carry it on with due
diligence so that they do not delay or injure either the work or materials; and that all
damage caused by them or their workmen is made good by them or by himself/herself at
his/her expense.
E. The City will not undertake to settle differences between the Contractor and his
subcontractors or between subcontractors.
F. The Contractor shall utilize the services of properly licensed specialty subcontractors,
without additional expense to the City, on those parts of the work which are specified to
be performed by specialty contractors.
2.09 - Use of Facilities Prior to Completion of Contract.
A. Whenever in the opinion of the Engineer any work under the contract, or any portion
thereof, is in a condition suitable for use by the City, the City may, after written notice
and designation from the Engineer to the Contractor, use (which includes, but is not
limited to, taking over or placing into service) any portion or portions designated by the
Engineer.
B. The use of any portion or portions by the City shall not be construed as, and will not
constitute acceptance in any sense, of any portion of the work of the Contractor.
C. All necessary repairs, renewals, changes, or modifications in the work or any portion
thereof so used, not due to ordinary wear and tear, but due to defective materials or
workmanship, the operations of the Contractor, or any other cause, shall be made at the
expense of the Contractor.
D. The use of any portion by the City shall not relieve the Contractor of any of his
responsibilities or liabilities under the contract nor constitute a waiver by the City of any
of the conditions thereof. Said use shall not cancel liquidated damages as of the first
date of use, or any continuance thereof, nor impair, reduce, or change the amount of
liquidated damages.
2.10 - Cooperation with other Work Forces.
A. The City reserves the right to perform other work at or near the site at any time by the
use of its own forces or other contractors.
B. Other contractors, other utilities and public agencies or their contractors, other City
contractors, and City personnel may be working in the vicinity during the project
construction period. There may be some interference between these activities and the
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work under this specification. The Contractor shall cooperate and coordinate his work
with that of other work forces to assure timely contract completion.
2.11 - Agreements with Property Owners.
Agreements with property owners for spoiling excavated material, storing materials, or
other purpose related to the work shall be made in writing and a copy submitted to the
Engineer for his information.
2.12 - Protection of Property.
All public and private property, pavement or improvement shall be safely guarded from
injury or loss in connection with this contract by the Contractor at all times. Should any
facility, structure, or property be damaged during operations of the Contractor, he shall
immediately notify the proper owners or authorities.
2.13- Contractor's Responsibilities for Losses or Liabilities.
A. Risk of Loss: Except as otherwise provided in the contract documents and except as to
the cost of repair or restoration of damage to the work caused by an act of God as that
term is defined in Section 7105(b) of the Public Contract Code of the State of California,
the Contractor shall bear all losses resulting to him on account of the amount or
character of the work, or from any unforeseen obstructions or difficulties which may be
encountered, or from any encumbrances on the line of the work, or because the nature
of the ground in or on which the work is done is different from what is assumed, or on
account of the weather, or floods, or other causes.
B. Materials and Facilities: The Contractor shall be responsible for materials and facilities
as hereinafter provided and in the event of his failure to carry out said responsibilities,
the same may be carried out by the City at the expense of the Contractor:
1. The Contractor shall be responsible for any material furnished by him and for the
care of all work until its completion and final acceptance, and he shall at his own
expense replace damaged or lost material and repair damaged parts of the work.
2. The Contractor shall protect City facilities from damage resulting from his work.
City facilities damaged by or as a result of the Contractor's work under this
contract shall be repaired or replaced, as directed by the Engineer, at the
Contractor's expense.
3. The Contractor shall remove from the vicinity of the completed work all buildings,
rubbish, unused material, concrete forms, and other materials belonging to him
or used under his direction during construction.
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C. Laws and Regulations:
1. The Contractor shall keep himself fully informed of all laws, ordinances, and
regulations in any manner affecting those engaged or employed on the work, or
the materials used in the work, or in any way affecting the conduct of the work,
and of all orders and decrees of bodies or tribunals having any jurisdiction or
authority over the same. If any discrepancy or inconsistency should be
discovered in this contract, or in the drawings or specifications herein referred to,
in relation to any such law, ordinance, regulation, order, or decree, he shall
forthwith report the same in writing to the Engineer.
2. He shall at all times himself observe and comply with, and shall cause all his
agents and employees to observe and comply with all such applicable laws,
ordinances, regulations, orders, and decrees in effect or which may become
effective before completion of this contract.
3. Nothing in these drawings and/or specifications is to be construed to permit work
not conforming to such laws, ordinances, and regulations. If the Contractor
ascertains at any time that any requirement of this contract is at variance with
such applicable law requirement, he shall promptly notify the Engineer.
4. If such applicable law requirement was not in effect on the date of submission of
bids, any necessary adjustment of the contract price shall be made as provided
in Article 5 of the General Conditions. If such applicable law requirement was in
effect on said date of bid submission, no adjustment of contract price will be
considered.
5. The Contractor, at his own expense, shall pay all taxes properly assessed
against his equipment or property used or required in connection with the work.
2.14 - Guarantee of Work.
A. The Contractor guarantees all materials and workmanship against defects for a period of
one year, unless noted otherwise, from the date of final acceptance of all work
performed under the contract. The date of final acceptance will be as stated on the
Notice of Acceptance.
B. The Contractor assumes responsibility for a similar one-year guarantee, unless noted
otherwise, for all work and materials provided or performed by subcontractors,
manufacturers, or suppliers.
C. The Contractor hereby agrees that if, within a period of one year, unless noted
otherwise, after final acceptance of the work done under the contract, any portion of the
work installed, constructed, or performed by him/her fails to fulfill any of the requirements
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of the contract, he/she will, without delay and with the least practicable inconvenience
and without further cost to the City, repair or replace defective or otherwise
unsatisfactory work or materials. This agreement will not delay acceptance of the work
or final payment.
D. Should the Contractor fail to act promptly in accordance with this requirement, or should
the exigencies of the case require repairs or replacements to be made before the
Contractor can be notified or can respond to notification, the City may at its option make
the necessary repairs or replacements, or perform the necessary work, and the
Contractor shall pay to the City the actual cost of such repairs plus 15 percent.
E. The Contractor shall be responsible for the full expense incidental to making good any
and all of the above guarantees and agreements. The above guarantees and
agreements are covenants, the performance of which shall be binding upon the
Contractor and his sureties.
2.15 - Cleaning and Environmental Controls.
A. Maintain areas free of waste materials, debris, and rubbish. Maintain site in a clean and
orderly condition.
B. Remove waste materials, debris and rubbish from site and dispose off-site legally.
Recycling is encouraged. The Contractor should investigate opportunities for recycling.
C. Spoil sites shall not be located where spoil shall be washed back into a street gutter,
storm drain, runoff conveyance or ocean.
D. Water containing mud, silt, or other pollutants from activities, shall not be allowed to
enter the ocean or placed in locations that may be subject to storm runoff.
E. Any equipment or vehicles driven and/or operated within or adjacent to a street gutter,
storm drain, runoff conveyance or ocean shall be checked and maintained daily to
prevent leaks of materials that if introduced to water could be deleterious to aquatic life.
F. No debris, soil, silt, sand, bark, slash, sawdust, rubbish, cement or concrete or washings
thereof, oil or petroleum products or other organic or earthen material from any
construction, or associated activity or whatever nature shall be allowed to enter into or
placed where it may be washed by rainfall or runoff into waters of the State. When
operations are completed, any excess materials or debris shall be removed from the
work area.
G. The Contractor shall comply with all litter and pollution laws. All Contractors,
subcontractors and employees shall also obey these laws and it shall be the
responsibility of the Contractor to ensure compliance.
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Article 3 - Preliminary Provisions
3.01 Commencement, Prosecution, and Completion of Work
A. Notice to Proceed: The Contractor is not authorized to perform any work under this
specification until he has received from the City an official notification to commence
work. The date on which the notification is received by the Contractor is herein referred
to as the Notice to Proceed. The Contractor shall commence work within ten (10)
calendar days after Notice to Proceed. A copy of the Notice to Proceed is included in
these specifications. The notification to commence work will not be issued until the
contract is properly executed, bonds are furnished and approved, and insurance has
been submitted and approved.
B. Prosecution of the Work: Work shall be continued at all times with such force and
equipment as will be sufficient to complete it within the specified time. The Contractor
expressly proposes that he has taken into consideration and made allowances for all
ordinary delays and hindrances to the work to be performed and that he will complete
the work within the specified time.
C. Required Contract Completion: Facility shall be made ready for service within the agreed
upon working days submitted with Contractors bid and after the Notice to Proceed is
issued.
3.02 - City's Discretion to Extend Time
In the event the work required hereunder is not satisfactorily completed in all parts and in
compliance with the Contract Documents, City shall have the sole right, in its discretion,
to increase the number of working days or not, as may seem best to serve the interest of
the City.
3.03 - Delays and Extensions of Time for Contractor
A. The Contractor shall take reasonable precautions to foresee and prevent delays to the
work. In the event of any delay to the work, the Contractor shall revise his/her sequence
of operations, to the extent possible under the terms of the contract, to offset the delay.
B. If any delay to the work is caused by circumstances within the Contractor's control, it is
not excusable and not compensable, and the Contractor will not be entitled to any
extension of time or to any other compensation for damages resulting directly or
indirectly there from.
C. If any delay having a direct effect on the work is caused by circumstances beyond the
control of the Contractor except for causes of delay specified in Paragraph 3.03-D., such
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delay may be excusable and may entitle the Contractor to an equivalent extension of
time, but not to any other compensation. Excusable but not compensable causes
include, but are not limited to, labor disputes, weather conditions unfavorable for
prosecution of the work, and acts of God.
D. If any delay having a direct effect on the work is caused by failure of the City to provide
information as specified, or necessary instructions for carrying on the work, or to provide
the necessary right of way or site for installation, or failure of a utility to remove or
relocate an existing facility such delay may be compensable and may entitle the
Contractor to an equivalent extension of time; and may entitle the Contractor to
compensation for damages resulting directly from any of the causes of delay specified in
this paragraph.
E. The Contractor shall notify the Engineer in writing of any delay having a direct effect on
the work and the causes thereof within 15 days from the beginning of such delay.
F. Any claim for an extension of time or for compensation for damages resulting from delay
shall be made in writing to the Engineer not more than 30 days after the ending of such
delay. The Contractor shall provide data showing the effect of the delay on the specified
completion of the work, that they delay was beyond the control of the Contractor, and
that the Contractor has revised his construction schedule, to the extent possible, to
offset the delay. No extension of time or compensation for damages resulting from delay
will be granted unless the delay affects the timely completion of all work under the
contract or the timely completion of a portion of the work for which a time of completion
is specified.
G. The Engineer will investigate the facts and ascertain the extent of the delay, and his
findings thereon shall be final and conclusive, except in the case of gross error. In the
event of a gross error, the Engineer may reconsider his findings and thereafter his
findings shall be final and conclusive.
H. Failure of the Contractor to give written notice of a delay, or to submit or document a
claim for an extension of time or for damages resulting from delay in the manner and
within the times stated above shall constitute a waiver of all claims thereto.
I. When a Contractor experiences two concurrent delays, one compensable and the other
excusable, no compensation other than an extension of time will be allowed. J. An
extension of time must be approved by the Engineer to be effective, but an extension of
time whether with or without consent of the sureties, shall not release the sureties from
their obligations, which shall remain in full force until the discharge of the contract.
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3.04 - Climatic Conditions
A. The Engineer may suspend the work whenever weather conditions or conditions
resulting from inclement weather are unfavorable for the prosecution of the work. The
delay caused by such suspension may entitle the Contractor to an extension of time but
not to any other compensation.
B. If the Contractor believes that work should be suspended under this Section 3.04, he
may request such suspension. The delay caused by such suspension may entitle the
Contractor to an extension of time but not to any other compensation.
C. No extension of time will be granted for suspension of work unless the suspension
affects the timely completion of all work under the contract or the timely completion of a
portion of the work for which a time of completion is specified. Determination that the
suspension for inclement weather conditions or conditions resulting from inclement
weather affects timely completion and entitles the Contractor to an extension of time
shall be made and agreed to in writing by the Engineer and the Contractor on each day
that work is suspended. In the event of failure to agree, the Contractor may protest
under the provisions of Section 7.07.
D. If the work is suspended and an extension of time is granted under this Section 3.04 the
Contractor will be entitled to a one day extension of time for each day that he is unable
to work at least one-half of his current normal work day; and if the work is suspended at
the regular starting time on any work day and the Contractor's workforce is dismissed as
a result thereof, then he will be entitled to a one day extension of time whether or not
conditions change thereafter and the major portion of the day is suitable for work.
3.05 - Safety Hazard
The Engineer may suspend operations if he determines that an imminent safety hazard exists.
3.06 - Liquidated Damages
A. The deductions for liquidated damages shall be $1000/day from date of required
contract completion until actual contract completion date.
B. The above liquidated damages are necessary to ensure timely completion and to defray
costs of additional construction inspection and contract administration. Timely
completion is required to insure that the owner may occupy the building fully, all facilities
operational and all construction activities completed in accordance with these
specifications.
C. Should the Contractor fail to complete all or any portion of the work within the specified
time therefore in Section 3.01, or within such extra time as may be allowed for delays by
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formal extensions granted by the City, deductions as set forth above will be made from
the Co ntractor's earning for the time that the work remains incomplete after the time set
for its completion.
D. It being impracticable or extremely difficult to fix the actual damage, the amount set forth
above is hereby agreed upon as liquidated damages and will be deducted from any
money due the Contractor under this contract. Should the amount of the damages
exceed the amount due the Contractor, he and his sureties shall be liable for the excess.
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Article 4 - Construction Progress Schedules
4.01 - Initial Schedule
A. Within 24 hours after the Notice to Proceed has been given, and prior to the start of any
work, the Contractor shall submit to the Project Manager / Consulting Engineer for
approval six (6) copies of its proposed construction schedule with subschedules of
related activity. If the Engineer notifies the Contractor that the schedule is unacceptable,
the Contractor shall submit a revised schedule within 5 working days thereafter.
B. The construction schedule shall be in the form of bar charts with major activities of the
project listed in chronological order showing the dates for beginning and completion of
each activity.
C. The construction schedule shall also contain:
1. An economic component showing the cost of each activity, the anticipated monthly
earnings and a cash flow diagram.
2. A products availability schedule, which shall show the availability dates for contractor
furnished equipment affecting the progress of the work, indicate the required delivery
dates for City furnished materials and equipment and indicate the required
installation date for utility-furnished equipment.
4.02 Revised Schedules
A. After start of the work, the Contractor shall submit revised construction schedules not
later than the 1st and 15th day of each month thereafter until completion of the contract.
B. The revised schedules should show any significant changes in activities since
submission of the previous schedule with revised projections of progress and
completion. It should also provide a narrative report of problem areas, anticipated delays
and the impact on the schedule, corrective action recommended and its effect, and the
effect of changes on schedules of other contractors involved with the work.
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Article 5 - Suspension or Termination of Contract
5.01 - Suspension of Work-Default by Contractor
A. If the Contractor fails to begin the delivery of the material or to commence work as
provided in the contract, or fails to make delivery of material promptly as ordered, or to
maintain the rate of delivery of material or progress as ordered, or to maintain the rate of
delivery of material or progress of the work in such a manner as in the opinion of the
Engineer will ensure a full compliance with the contract within the time limit, or fails to
timely pay subcontractors or suppliers, or if in the opinion of the Engineer the Contractor
is not carrying out the provisions of the contract in their true intent and meaning, written
notice will be served on him to provide within a specified time for a satisfactory
compliance with the contract. If he neglects or refuses to comply with such notice, the
City may suspend the operation of all or any part of the contract, or it may in its
discretion after such notice perform any part of the work or purchase any or all of the
material included in the contract or required for the completion thereof at the expense of
the Contractor without suspending the contract.
B. Upon suspension of the contract, the Engineer, acting in behalf of the City, may in his
discretion take possession of all or any part of the machinery, tools, appliances,
materials, and supplies that have been delivered by or on account of the Contractor for
use in connection therewith and the same may be used either directly by the City or by
other parties for it in the completion of the work suspended; in which case the Contractor
shall be credited with a reasonable rental therefor, to be determined by the Engineer; or
the City may employ other machinery or materials, purchase the material contracted for
in such manner as it may deem proper, or hire such force and buy machinery, tools,
appliances, materials, and supplies at the Contractor's expense as may be necessary for
the proper conduct and completion of the work. The Contractor shall not make any
disposition of the plant, machinery, tools, appliances, supplies, or materials used on or in
connection with the work, either by sale or conveyance, inconsistent with these
provisions. The Contractor shall comply with any written order of the Engineer to re-
commence the work.
5.02 - Suspension of Work-Contract without Fault
The work may be suspended in whole or in part when determined by the Project
Manager / Consulting Engineer that such suspension is necessary in the best interest of
the City, regardless of fault by the Contractor. In such event, the Contractor shall comply
immediately with any written order of the Engineer suspending the work and shall
comply with any written order of the Engineer re-commencing the work.
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5.03 - Decision of Engineer Final
The determination of the Project Manager / Consulting Engineer to suspend the work
under the provisions of either section 5.01 or 5.02 shall be final and binding upon both
parties.
5.04 - Remainder of Contract in Effect
Suspension of the contract, or any part thereof, shall operate only to terminate the right
of the Contractor to proceed with the work covered by the contract or the suspended
portion thereof. The provisions of the contract permitting the City to make changes and
to make proper adjustment of accounts to cover any increase or decrease of cost on
account of such changes and all other provisions of the contract except those giving the
Contractor the right to proceed with work on the items covered by the suspension, shall
be and remain in full force and effect after such suspension and until the contract shall
have been completed and final payment or final adjustment or accounts made.
5.05 - Allocation of Cost
A. Contractor at fault: When the work is suspended in whole or in part in accordance with
the provisions of section 5.01 any cost to the City in excess of the contract price, arising
from the suspension of the work, or from work performed or purchase made by the City,
either before or after suspension, and required on account or failure of the Contractor to
comply with his/her contract or the orders of the Engineer issued in pursuance thereof,
will be charged to the Contractor and his/her sureties, who shall be liable therefor. If the
net credits shall be in excess of the claims of the City against the Contractor, the
balance will be paid to the Contractor or his legal representative.
B. Contractor without Fault:
1. Where the work is suspended in whole or in part in accordance with the provisions of
section 5.02, the Contractor will be compensated for damages incurred due to delays
for which the City is responsible if such delays are unreasonable in the
circumstances involved and were not within the contemplation of the parties when
the contract was awarded to the Contractor. Such actual costs will be determined by
the Engineer. The City will not be liable for, and in making this determination the
Engineer will exclude, all damages which the Engineer determines the Contractor
could have avoided by and reasonable means including, without limitation, the
judicious handling of forces, equipment, or plant.
2. If the Contractor desires payment for such a delay it shall, within 30 days after the
beginning of the delay, file with the City a written request and report as to the cause
and extent of the delay. The request for payment or extension must be made at least
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15 days before the specified completion date. Failure by the Contractor to file these
items within the times specified will be considered grounds for refusal by the City to
consider such request.
5.06 - Termination of Contract-Default by Contractor
A. The City may terminate the Contractor's performance under the Contract and declare the
Contractor in default for any breach of the Contract, which shall include, by way of
example and not by limitation: (1) the Contractor fails to begin the delivery of the material
or to commence work as provided in the contract; (2) the Contractor fails to make or
maintain the rate of delivery of material or progress of work promptly as ordered or
required under the contract, or to maintain the rate of delivery of material or progress of
the work in such a manner as in the opinion of the Engineer will ensure full compliance
with the contract within the time limit; (3) the Contractor fails to make prompt payment to
subcontractors, materialmen, laborers or suppliers; (4) the Contractor fails to execute or
prosecute the Work properly, or in the manner or location specified in the Contract, or
fails to complete the Work entirely on or before any date established for partial or final
completion, or fails to maintain a work program or schedule as to ensure the City's
interest; (5) if there shall be filed by or against the Contractor in any court a petition in
bankruptcy or insolvency or for reorganization or for the appointment of a receiver or
trustee of all or a portion of the Contractor's property, and within thirty days therefrom the
Contractor fails to secure a discharge thereof; (6) the Contractor makes an assignment
for the benefit of creditors or petitions for or enters into an agreement or arrangement
with its creditors; (7) the Contractor fails to perform the work in accordance with the
contract documents (including without limitation, the failure to supply suitable materials
and equipment, or sufficiently skilled workers and a sufficient number thereof, to perform
the work in accordance with the contract documents); (8) the Contractor disregards any
applicable law, rule, regulation, order or directive; (9) if, in the reasonable opinion of the
Engineer, the Contractor is not complying in good faith with any term or condition of the
contract or any order from the City.
B. In the event of such termination, the Contractor will be paid the actual amount due based
on unit prices or lump sums bid and the quantity of work completed at the time of
cancellation, less damages caused to the City by acts of the Contractor causing the
cancellation. The Contractor, in having tendered a Bid, shall be deemed to have waived
any and all claims for damages because of cancellation of Contract for any such reason.
C. The procedures for declaring the Contractor in default are as follows. The City shall first
serve written notice upon the Contractor, demanding full compliance with the Contract
within 5 days after receipt of such notice. The surety on the faithful performance bond
may be provided with a copy of such notice. If the Contractor does not comply with such
notice within 5 days after receiving it, or if, after starting to comply, the Contractor fails to
prosecute the work or otherwise comply with such notice promptly and in good faith, the
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City may declare Contractor in default, and such default shall be effective immediately
upon Contractor's receipt of written notice of default from the City. A copy of such notice
of default shall be provided to the surety.
D. In the event that Contractor is served with notice of default, the City may, immediately
upon Contractor's receipt of such notice, exclude it from the premises and take
possession of all material and equipment, and complete the Work by City forces, by
letting the unfinished work to another Contractor, or by a combination of such methods.
In any event, the cost of completing the work shall be charged against the Contractor
and its Surety and may be deducted from any money due or becoming due from the
City. If the sums under the Contract are insufficient for completion, the Contractor or
Surety shall pay to the City within five (5) days after the completion all costs in excess of
the Contract Price.
E. If the Surety assumes any part of the work, it shall take the Contractor's place in all
respects for that part and shall be paid by the City for all work performed by it in
accordance with the Contract. If the Surety assumes the entire Contract, all money due
the Contractor at the time of its default shall be payable to the Surety as the work
progresses, subject to the terms of the Contract.
F. The provisions of this section shall be in addition to all other rights and remedies
available to the City under law.
5.07 - Termination of Contract - Contractor without Fault
A. The City may terminate the Contract when conditions encountered during the work make
it impossible or impracticable to proceed, or when the City is prevented from proceeding
with the Contract by act of God, as defined in section 4151(b) of the State Government
Code, by law, or by official action of a public authority.
B. When written notice by the Engineer to discontinue work is served upon the Contractor
because the Contract has been terminated as provided in subsection A above; the
Contractor shall comply immediately with the order of the Engineer.
C. The Contractor shall be paid for work performed to the time of termination at the unit
prices named in the contract, or in the event no unit prices are named, a sum equal to
that portion of the lump sum price which the work completed to the time of termination
bears to the total work to be performed under the contract as determined by the
Engineer. In no event will the City be liable to the Contractor for breach of contract, extra
work, or damages because of said termination of contract.
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Article 6 - Changes
6.01 - Changes Initiated by City
The City reserves the right to make such alterations, deviations, additions to or deletions
from the plans and specifications, including the right to increase or decrease the quantity
of any item or portion of work or to omit any item or portion of the work, and to require
such changes in the work as are determined by the Project Manager / Consulting
Engineer to be necessary or advisable for proper completion or construction of the whole
work contemplated.
6.02 - Changes at the Contractor's Request
If the Contractor, on account of conditions developing during the progress of the work,
finds it impracticable to comply strictly with the plans and specifications and applies in
writing for a modification of requirements or of methods of work, such change may be
authorized by the Engineer, if not detrimental to the work and if without additional cost to
the City.
6.03 - Change Orders - Procedure
A. Engineer's Adjustment of Contract Terms: Changes will be set forth in a contract change
order. If the work to be done or change to be made causes an increase or decrease in
the Contractor's cost of performance of the contract, an equitable adjustment may be
made as determined by the Engineer. The contract change order will specify the
payment to be made or credit to be taken and adjustment of the contract time, if any.
Payment in accordance with the terms and conditions set forth in a contract change
order shall constitute full compensation for all work included therein or required thereby.
B. Contractor's Agreement: Contractor shall proceed with the ordered work, unless another
starting date is specified. If the Contractor agrees with the terms and conditions of the
contract change order, he shall indicate his acceptance by signing the original copy and
returning it to the Engineer within 3 days. If the Contractor disagrees with the terms and
conditions of such contract change order, he shall proceed with the ordered work and
shall submit a written protest in accordance with "E. Protest Procedure."
C. Submittal of Contractor's Proposal of Changes: Prior to issuing an approved contract
change order, the Engineer may request that the Contractor submit a proposal covering
the changes. The request will include a description of the work or revised drawings or
specifications reflecting changes proposed to be ordered. Within 3 days after receiving
the request the Contractor shall submit his proposal to the Engineer, including any claim
for extension of time and any and all compensation which may be necessary as a result
of performing the changes. If the Engineer decides not to issue a contract change order
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after requesting a proposal from the Contractor, the Contractor will be notified of such
decision in writing.
D. Issuance of Engineer's Order: The Engineer may, in writing, order the Contractor to
proceed with the work prior to receipt of an approved contract change order therefor. In
such case, the Engineer will as soon as practicable issue an approved contract change
order for the work and the provisions "E. Protest Procedure" shall be fully applicable to
such subsequently issued contract change order. The Contractor shall keep full and
complete records of the cost of the ordered work until the method of compensation is
determined and the approved change order is received, and shall permit the Engineer to
have access to such records. An approved change order shall supersede any previously
issued written order covering the same work.
E. Protest Procedure:
1. Should the Contractor disagree with any terms or conditions set forth in an approved
change order which he has not executed, he shall submit a written protest to the
Engineer within 3 days after the receipt of such approved contract change order. The
protest shall state the points of disagreement, contract references, quantities, and
costs involved. The Engineer shall consider and investigate such protest within a
reasonable time and his decision thereon shall be conclusive and binding against
both parties to the contract, except in the case of gross error. If a written protest is
not submitted, adjustment of the contract time and payment will be made as set forth
in the approved contract change order and shall constitute full compensation for all
work included therein or required thereby. An unprotested approved change order
will be considered as an executed contract change order.
2. When the protest concerning an approved contract change order relates to
compensation, the Contractor shall keep full and complete records of the cost of
such work and shall permit the Engineer to have such access thereto as may be
necessary to assist in the determination of the compensation payable for such work.
3. When the protest concerning an approved contract change order relates to the
adjustment of contract time for the completion of the work, the time to be allowed
therefor will be determined as provided in Section 3.03.
F. Extra Work:
1. Work not covered by any of the items of the bidding form for which there are bid
prices or by any combination of such items, as determined by the Engineer, and
work specifically designated as extra work in the drawings or specifications is extra
work. The Contractor shall furnish the required labor, material, and equipment and
shall perform such extra work upon receipt of a contract change order therefor. All
labor, material, and equipment shall be subject to approval of the Engineer.
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2. Extra work will be paid for by an adjustment of the contract price or on a force-
account basis as provided in Section 7.06, or a combination of both, as determined
by the Engineer. Extra work will not be paid for unless ordered in writing by the
Engineer. The determination of the Engineer on all questions relating to extra work
shall be conclusive and binding against both parties to the contract except in the
case of gross error.
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Article 7 - Contract Payments and Claims
7.01 - General
A. Payment will be made at the price for each item listed on the bidding form as extra work
as provided in the General Conditions.
B. Initial progress payment will not be made prior to approval by the Engineer of the
Schedule of Costs, the Construction Progress Schedule, and the Schedule of
Submittals.
C. No subsequent progress payment will be made prior to receipt by the Engineer of the
monthly revision of the Construction Progress Schedule.
7.02 - Schedule of Costs for Payments
A. The Contractor shall submit to the Engineer, within ten (10) working days after Notice to
Proceed, six (6) copies of a Schedule of Costs. The Schedule of Costs shall be a
detailed breakdown of quantities and prices of work and materials required to perform
and complete the contract.
B. The total of the price breakdown shall agree with the lump-sum price bid. The price
breakdown shall, as a minimum, show the cost of each item of the Construction
Progress Schedule, Article 4. Any additional breakdown of the Schedule of Costs, by
quantities and prices of work and materials, considered necessary by the Engineer will
be as determined by the Engineer. The price breakdown shall not be unbalanced, shall
be subject to adjustment between the Engineer and the Contractor, and will be used as
a basis for progress payments.
C. Acceptance of the Schedule of Costs by the Engineer shall not relieve the Contractor of
the responsibility of performing all the work needed to complete the projects at the lump-
sum price bid.
7.03 Progress Payments
A. Determination by Engineer: The Engineer will make an approximate measurement of all
approved materials delivered to the job site and work performed by the Contractor
through the last working day of each calendar month for the purpose of making a
progress payment. No payment will be made for the fabrication or production of
materials off the job site, or for materials stored off the job site. The Engineer will classify
the work according to items listed on the Bidding Form and will estimate the value
thereof and the basis of prices shown, or as extra work. The classification of the work
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performed and the value thereof will be based on the Schedule of Costs submitted by
the Contractor.
B. Five Percent Retention: From the amount thus determined, five percent thereof will be
deducted as retention by the City for performance security. The amount of all payments
previously made to the Contractor and any amounts due to the City from the Contractor
for supplies, materials, services, damages, or otherwise deductible under the terms of
the contract will be deducted from the remainder. The remaining amount will be paid as
a progress payment by the City to the Contractor thirty (30) days from the date that the
undisputed invoice is received.
C. Additional Retention: In addition to the retention under Paragraph B above, the whole or
part of any payment of the estimated amount due the Contractor may be withheld as an
additional retention if such course be deemed necessary to protect the City from loss
due to the Contractor's failure to protect any of the following: (1) meet his obligations; (2)
expedite the work; (3) correct rejected work; (4) settle damages as provided; or (5)
produce substantial evidence that no claims will or have been filed, and/or if it has been
determined that unpaid balance may be insufficient to complete the work.
D. Effect of Progress Payment: All material and work covered by progress payments
thereupon become the sole property of the City, but this provision shall not be construed
as relieving the Contractor from sole responsibility for all materials and work upon which
payments have been made or the restoration of any damaged work as a waiver of the
City's right to require fulfillment of all of the contract terms.
E. Contractor Retention Escrow Accounts: Contractor may, at it’s own expense, elect to
have the said five percent retention paid to a qualified escrow agent, pursuant to Public
Contracts Code § 22300, and any escrow agreement shall conform to the requirements
of that section and be approved by the City. City approval process includes approval by
the City Attorney, the City Council and the City Financial Services Department. Said City
approval could take up to 120 calendar days.
7.04 - Final Payment and Release of Claims
A. Notice of Acceptance and final payment: Upon completion of the work as determined by
the Engineer, a Notice of Acceptance will be issued, and a Notice of Completion will be
recorded with the County. The City will pay to the Contractor 35 days after issuing the
Notice of Acceptance, or as soon thereafter as practicable, the remaining amount due
the Contractor, less all prior payments and advances whatsoever to or for the account of
the Contractor for supplies, materials, services, damages, or otherwise deductible under
the terms of the contract. All prior estimates and payments including those relating to
extra work shall be subject to correction by this payment, which throughout this contract
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is called "final payment." A copy of the Notice of Acceptance is included in these
specifications.
B. Release of Claims: Neither the final payment nor any part of the retained percentage
shall become due until the Contractor shall have delivered to the City a complete release
of all claims against the City arising under and by virtue of this contract and related to
undisputed amounts, including claims of subcontractors and suppliers of either materials
or labor. If disputed contract claims in stated amounts are unresolved 35 days after
issuing the Notice of Acceptance, a progress payment of undisputed amounts and
retained funds will be made by the City upon receipt of a release specifically excluding
the disputed contract claims. Upon resolution of disputed claims, the Contractor shall
execute a supplemental release and, upon delivery, the City will make final payment. A
copy of the release form is included in these specifications.
C. Acceptance of final payment constitutes release: The acceptance of the final payment by
the Contractor shall be and shall operate as a release to the City of all claims and of all
liability to the Contractor for all things done or furnished in connection with the work and
for every act and neglect of the City and others relating to or arising out of this work. No
payments, however, final or otherwise, shall operate to release the Contractor or his
sureties from any obligation under this contract or the bonds for payment and for faithful
performance.
7.05 - Force-Account Payment
A. Computation of Payment: When work is to be paid for on a force-account basis, the
Contractor will be paid the costs of labor, materials, and equipment as provided in
Paragraphs 7.05.B, 7.05.C and 7.05.D, except when agreement has been reached to
pay in accordance with Paragraph 7.05.E. To the total of the costs computed as
provided in Paragraphs 7.05.B, 7.05.C and 7.05.D, there will be added a markup of 20
percent to the cost of labor, 15 percent to the cost of materials, and 15 percent to the
equipment rental. These markups shall constitute full compensation for profit and for all
overhead costs which include superintendence, bond and insurance premiums, and all
other items of expense not specifically designated as cost or equipment rental in
Paragraphs 7.05.B, 7.05.C and 7.05.D. The total payment made as provided above shall
constitute full compensation for work performed on a force-account basis.
It is understood that labor, materials and equipment may be furnished by the Contractor
or by a subcontractor or by others on behalf of the Contractor. When work paid for on a
force-account basis is performed by forces other than the Contractor's organization, the
Contractor shall reach agreement with such other forces as to the distribution of the
payment made by the City for such work and no additional payment therefor will be
made by the City.
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B. Labor: The cost of labor used in performing the work, whether the employer is the
Contractor, subcontractor, or other forces, will be the sum of the following:
1. Actual Wages. Actual wages paid to other workers, including foremen devoting their
exclusive attention to the work in question. The actual wages shall include payments
to, or on behalf of, workers for health and welfare, pension, vacation, and similar
purposes.
2. Labor Surcharge. To the actual wages, as defined in Paragraph 7.05.B.1 above, will
be added 27 percent which percentage shall constitute full compensation for all
payments imposed by state and federal laws, and for all other payments made to, or
on behalf of, the workers, other than actual wages as defined in Paragraph 7.05.B.1
above and the amount paid for travel and subsistence as specified in Paragraph
7.05.B.3 following.
3. Travel and Subsistence. The amount paid to the workers for travel and subsistence
as defined in applicable collective bargaining agreements filed with the Department
of Industrial Relations under the provisions of Section 1773.8 of the Labor Code.
C. Materials: Only materials incorporated in the work will be paid for, the cost of which will
be the cost to the purchaser, whether Contractor, subcontractor, or other forces, from
the supplier thereof, except as the following are applicable:
1. If a cash or trade discount by the actual supplier is offered or available to the
purchaser, it shall be credited to the City notwithstanding the fact that such discount
may not have been taken.
2. If materials are procured by the purchaser by any method which is not a direct
purchase from a direct billing by the actual supplier to such purchaser, the cost of
such materials shall be deemed to be the price paid to the actual supplier as
determined by the Engineer. No markup except for costs incurred in the handling of
such materials will be permitted.
3. If the materials are obtained from a supply or source owned wholly or in part by the
purchaser, payment therefor will not exceed the price paid by the purchaser for
similar materials furnished from said source on contract items or the current
wholesale price for such materials delivered on the job site, whichever price is lower.
4. If the cost of such materials is excessive, in the opinion of the Engineer, then the
cost of such materials shall be deemed to be the lowest current wholesale price at
which such materials are available in the quantities concerned delivered to the job
site, less any discounts as provided in Paragraph 7.05.C.1 above.
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5. If the Contractor does not furnish satisfactory evidence of the cost of such materials
from the actual supplier thereof, the cost shall then be determined as provided in
Paragraph 7.05.C.4 above. The City reserves the right to furnish such materials as it
deems advisable, and the Contractor shall have no claims for costs and profit on
such materials.
D. Equipment: The Contractor will be paid for the use of equipment at the rental rates
established as provided in Paragraph 7.05.D.1 and 7.05.D.2 below, which rates shall
include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments,
repairs and maintenance of any kind, depreciation, storage, insurance, and all
incidentals. Operators of rented equipment will be paid for as provided in Paragraph
7.05.B above. All rented equipment shall, as determined by the Engineer, be in good
working condition for the purpose for which it is to be used. Unless otherwise specified,
manufacturers' ratings shall be used to classify equipment for the determination of
applicable rental rates.
1. Equipment on the work: For the use of any equipment normally required for the
contract regardless of whether the equipment is already on the work or is to be
delivered to the work and regardless of ownership and any rental or other agreement
entered into by the Contractor for the use of such equipment, the Contractor will be
paid as provided herein at the current local rental rates used by the State of
California. (Copies of the Equipment Rental Rates used by the State will be furnished
on request.) Individual pieces of equipment not listed and having a replacement
value of Two Hundred Dollars ($200) or less shall be considered to be tools or small
equipment and no payment will be made for their use on the work. The hourly rates
for equipment not listed under the schedules of rental rates set forth by the State of
California shall be those agreed upon by the Contractor and the Engineer prior to the
use of the equipment, except that in no case shall the rental rates exceed those of
established distributors or equipment rental agencies. In computing the hourly rental
of equipment, less than 30 minutes shall be considered 1/2 hour, except that the
minimum rental time to be paid per day shall be one hour. Rental time will not be
allowed while equipment is inoperative due to breakdowns or non-working days. The
rental time of equipment to be paid for shall be the time the equipment is in operation
on the force-account work being performed. Loading and transporting costs will be
allowed when the equipment is moved by means other than its own power, except
that no payment will be made if the equipment is used at the site of the force-account
work on other than the force-account work.
2. Equipment not on the work: For the use of equipment not required under the contract
and moved in on the work and used exclusively for force- account work, the
Contractor will be paid as provided herein and at the rates agreed upon by the
Contractor and the Engineer, except that in no case shall the rental rates paid
exceed those of established distributors or equipment rental agencies. The rental
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period shall begin at the time the equipment is unloaded at the site of the force-
account work and shall terminate at the end of the day on which the order to
discontinue the force-account work is given to the Contractor by the Engineer, except
that the minimum total rental time to be paid for shall be not less than eight hours.
Except as provided in the last sentence of this paragraph, the Contractor will be paid
the cost of transporting the equipment to the work and its return to its original
location, provided the original location of the equipment has been agreed to in
advance by the Engineer, and provided further that such costs shall not exceed the
applicable minimum Public Utility Commission's established rates for transporting the
equipment. Should the equipment be transported by low bed trailers, hourly rates
charged by established haulers will be paid. Also, the City will pay for loading and
unloading costs. Should the Contractor desire the return of the equipment to a
location other than its original location, the City will pay the cost of transportation in
accordance with the above provisions, provided such costs does not exceed the cost
of moving the equipment to the work. Payment for transporting and loading and
unloading the equipment as provided herein will not be made if the equipment is
used on the work in any other way than upon the force- account work.
E. Work Performed by Special Forces or Other Special Services: When the Engineer and
the Contractor, by agreement, determine that a special service or an item of force-
account work cannot be performed by the forces of the Contractor or those of any of his
subcontractors, such service or force-account work item may be performed by a
specialist. Invoices of such services or item or force-account work on the basis of the
current market prices thereof may be accepted without complete itemization of labor,
material, and equipment rental costs when it is impracticable and not in accordance with
the established practice of the special service industry to provide such complete
itemization. In those instances wherein the Contractor is required to perform force-
account work necessitating a fabrication or machining process in a fabrication or
machine shop facility away from the job site, the charges for that portion of force-account
work performed in such facility may, by agreement, be accepted as a specialist billing.
To the specialist invoice price, less credit to the City for any cash or trade discount
offered or available, whether or not such discount may have been taken, will be added
15 percent in lieu of the percentages provided in Paragraph 7.05.A above.
F. Reporting and Invoicing: All force-account work shall be reported daily upon Daily Cost
of Extra Work Sheets furnished by the Engineer to the Contractor and signed by both
parties, which daily reports shall thereafter be considered the true record of force-
account work done. Complete detailed invoices covering the force-account work shall be
submitted for payment no later than 15 days after the completion of the work. Those not
so detailed will not be processed for payment until details are furnished. The charges for
work performed by the Contractor, by a subcontractor, and by an employee of a
subcontractor shall be reported separately. Substantiating invoices from suppliers,
vendors, and subcontractors shall be included with the Contractor's invoices. The
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Contractor shall permit examination of accounts, bills, and vouchers relating to the force-
account work, when requested by the Engineer.
7.06 - Claims and Protests-Contract Requirements
A. Written Protest: If work demanded of the Contractor is considered by him to be outside
the requirements of the contract, or if he considers any decision of the Engineer to be
unfair, he shall, upon such work being demanded or such decision being made, proceed
without delay to perform the work or conform to the decision, and shall give written
notice of protest to the Engineer within 48 hours. The written notice shall include the
date and circumstances of the order or decision and his objections thereto. The
Engineer will consider and investigate the protest and his/her decision thereon shall be
final and conclusive, except in the case of gross error. In the event of a gross error, the
Engineer may reconsider his/her findings and thereafter his/her findings shall be final
and conclusive. Except for such protests as are made of record in the manner specified,
the Contractor waives all grounds for protest to such orders or decisions of the Engineer.
B. Written Claim: No more than 30 days after submitting a protest in accordance with
7.07.A. above or 30 days after completing the protested work, if that is later, the
Contractor shall submit to the Engineer his/her claim concerning the matter so noticed.
The claim shall set forth clearly concerning the matter so noticed. The claim shall set
forth clearly and in detail, for each item of additional compensation or time adjustment
claimed, the reasons for the claim, the references to applicable provisions of the
specifications, the nature and amount of cost or time involved, or both, the computations
used in determining such cost or time, or both, and all other pertinent factual data. The
Contractor shall furnish such clarification and further available information and data may
be requested in writing by the Engineer within the time specified in such request. In
addition, he/she shall maintain complete and accurate daily records of the costs of any
portion of the work for which additional compensation is claimed, and shall give the
Engineer access thereto or certified copies thereof as requested. Any order or decisions
of the Engineer as to which the Contractor has submitted a protest shall be final and
conclusive on the Contractor if he fails to submit or document a claim with respect
thereto in the manner and within the times above stated, and such failure shall constitute
a waiver of all claims in connection therewith, whether direct, indirect, or consequential
in nature.
C. Written Decision: After reviewing the written claim submitted by the Contractor and any
additional information furnished by the Contractor and after considering the facts of the
matter, the Engineer will give the Contractor written notice of the Engineer's final
determination regarding the claim.
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Article 8 - Materials
8.01 - General
A. The Contractor shall furnish all materials needed to complete the work and installations
required under the terms of this contract, except those materials specified to be
furnished by the City.
B. The Contractor shall submit satisfactory evidence of compliance with the specifications
of such materials to be furnished and used in the work as the Engineer may require.
Materials incorporated in the work and not specifically covered in the specifications shall
be the best of their kind. Unless otherwise specified, all materials and equipment
incorporated in the work under the contract shall be new.
8.02 - Quality and Workmanship
All materials must be of the specified quality and equal to approved samples, if samples
have been required. All work shall be done and completed in a thorough, workmanlike
manner, notwithstanding any omission from the specifications or the drawings, and it
shall be the duty of the Contractor to call attention to apparent errors or omissions and
request instructions before proceeding with the work. The Engineer may, by appropriate
instructions, correct errors and supply omissions, which instructions shall be binding
upon the Contractor as though contained in the original specifications or drawings. All
work performed under this Specification will be inspected by the Engineer as provided in
Paragraph 8.04. All work performed within City or County street or State of California
freeway rights of way shall meet the requirements of the agency having jurisdiction. All
materials furnished and all work done must be satisfactory to the Engineer. Work,
material, or equipment not in accordance with this Specification, in the opinion of the
Engineer shall be made to conform thereto. Unsatisfactory material and equipment will
be rejected, and if so ordered by the Engineer, shall, at the Contractor's expense, be
immediately removed from the vicinity of the work.
8.03 - Trade Names and "Or Approved Equal" Provision
Whenever in the specifications or in the drawings the name or brand of a manufactured
article is used, it is intended to indicate a measure of quality and utility or a standard.
Except in those instances where the product is designated to match others in use on a
particular improvement either completed or in the course of completion, the Contractor
may substitute any other brand or manufacture of equal quality and utility on approval of
the Engineer, provided the use of such brand or manufacture involves no additional cost
to the City.
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8.04 - Approval of Materials
A. The Contractor shall furnish without additional cost to the City such quantities of
construction materials as may be required by the Engineer for test purposes. He shall
place at the Engineer's disposal all available facilities for and cooperate with him in the
sampling and testing of all materials and workmanship. The Contractor shall prepay all
shipping charges on samples. No samples are to be submitted with the bids unless
otherwise specified.
B. Each sample submitted shall be labeled. A letter, in duplicate, submitting each shipment
of samples shall be mailed to the Engineer by the Contractor. Both the labels on the
sample and the letter of transmittal shall indicate the material represented, its place of
origin, the names of the producer and the Contractor, the Specification number and title,
and a reference to the applicable drawings and specification paragraphs.
C. Materials or equipment of which samples are required shall not be used on the work until
approval has been given by the Engineer in writing. Approval of any sample shall be only
for the characteristics of for the uses named in such approval and no other. No approval
of a sample shall be taken in itself to change or modify any contract requirement.
D. Failure of any material to pass the specified tests will be sufficient cause for refusal to
consider under this contract any further sample of the same brand or make of that
material.
8.05 - Ordering Materials
One copy of each of the Contractor's purchase orders for materials forming a portion of
the work must be furnished to the Engineer, if requested. Each such purchase order
shall contain a statement that the materials included in the order are subject to
inspection by the City. Materials purchased locally will be inspected at the point of
manufacture or supply, and materials supplied from points outside the Los Angeles area
will be inspected upon arrival at the job, except when other inspection requirements are
provided for specific materials in other sections of this Specification.
8.06 - Authority of the Engineer
On all questions concerning the acceptability of material or machinery, the classification
of material, the execution of the work, and conflicting interests of contractors performing
related work, the decision of the Engineer shall be final and binding on both parties,
except in the case of gross error. The Engineer will make periodic observations of
materials and completed work to observe their compliance with plans, specifications,
and design and planning concepts, but he is not responsible for the superintendence of
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construction processes, site conditions, operations, equipment, personnel, or the
maintenance of a safe place to work or any safety in, on, or about the site of work.
8.07 - Inspection
A. All materials furnished and work done under this contract will be subject to rigid
inspection. The Contractor shall furnish, without extra charge, the necessary test pieces
and samples, including facilities and labor for obtaining them, as requested by the
Engineer. The Engineer, or his authorized agent or agents, at all times shall have access
to all parts of the shop and the works where such material under his inspection is being
manufactured or the work performed. Work or material that does not conform to the
specifications, although accepted through oversight, may be rejected at any stage of the
work. Whenever the Contractor of installation or construction is permitted or directed to
do night work or to vary the period during which work is carried on each day, he shall
give the Engineer due notice, so that inspection may be provided. Such work shall be
done under regulations to be furnished in writing by the Engineer.
B. No improvement shall be accepted by the City unless and until it is free of all liens and
encumbrances, and free of all material defects and conditions which may create a
hazard to the public health, safety, or welfare. In addition, all properties, rights- of-way,
easements, and other interests to be dedicated to the City shall be, before acceptance
thereof by the City, free and clear of all liens and encumbrances of any kind or character
whatsoever and free of any and all material defects and conditions creating a hazard to
public health or public safety.
8.08 - Infringement of Patents
The Contractor shall hold and save the City, its officers, agents, servants, and
employees harmless from and against all and every demand or demands, of any nature
or kind, for or on account of the use of any patented invention, process, equipment,
article, or appliance employed in the execution of the work or included in the material or
supplies agreed to be furnished under the contract, and should the Contractor, his
agents, servants, or employees, or any of them, be enjoined from furnishing or using any
invention, process, equipment, article, material, supplies or appliance supplied or
required to be supplied or used under this contract, the Contractor shall promptly
substitute other inventions, processes, equipment, articles, materials, supplies, or
appliances in lieu thereof, of equal efficiency, quality, finish, suitability, and market value,
and satisfactory in all respects to the Engineer. Or in the event that the Engineer elects,
in lieu of such substitution, to have, supplied, and to retain and use, any such invention,
process, equipment, article, material, supplies, or appliances, as may by this contract be
required to be supplied and used, in that event the Contractor shall at his expense pay
such royalties and secure such valid licenses as may be requisite and necessary to
enable the City, its officers, agents, servants, and employees, or any of them, to use
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such invention, process, equipment, article, material, supplies, or appliances without
being disturbed or in any way interfered with by any proceeding in law or equity on
account thereof. Should the Contractor neglect or refuse promptly to make the
substitution herein before required, or to pay such royalties and secure such licenses as
may be necessary and requisite for the purpose aforesaid, then in that event the
Engineer shall have the right to make such substitution, or the City may pay such
royalties and secure such licenses and charge the cost thereof against any money due
the Contractor from the City, or recover the amount thereof from him and his surety,
notwithstanding final payment under this contract may have been made.
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Article 9 - Submittals
9.01 - General
A. The Contractor shall submit samples, drawings, and data for the Engineer's approval
which demonstrate fully that the construction, and the materials and equipment to be
furnished will comply with the provisions and intent of these plans and specifications.
B. Specific items to be covered by the submittals shall include, as a minimum, the following:
1. For structures, submit all shop, setting, equipment, miscellaneous iron and
reinforcement drawings and schedules necessary.
2. For conduits, submit a detailed layout of the conduit with details of bends and
fabricated specials and furnish any other details necessary. Show location of shop
and field welds.
3. For equipment which requires electrical service, submit detailed information to show
power supply requirements, wiring diagrams, control and protection schematics,
shop test data, operation and maintenance procedures, outline drawings, and
manufacturer's recommendation of the interface/interlock among the equipment.
4. For mechanical equipment submit all data pertinent to the installation and
maintenance of the equipment including shop drawings, manufacturer's
recommended installation procedure, detailed installation drawings, test data and
curves, maintenance manuals, and other details necessary.
5. Samples.
6. Colors.
7. Substitutions.
8. Manuals.
9. As-built drawings.
C. Submit a schedule of submittals.
9.02 - Product Handling
A. Submittals shall be accompanied by a letter of transmittal and shall be in strict
accordance with the provisions of this section.
B. Submit priority of processing when appropriate.
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9.03 - Schedule of Submittals
Contractor shall provide the City with a schedule of submittals within ten (10) working
days from the date of Notice of Award.
9.04 - Shop Drawings
A. Scale required: Make all shop drawings accurately to a scale sufficiently large to show
all pertinent features of the item and its method of connection to the work.
B. Type of prints required: Make all shop drawings prints in blue or black line on white
background. Reproductions of City drawings are not acceptable.
C. Size of drawings required: The overall dimensions of each drawing submitted to the
Engineer shall be equal to one of the City's standard sheet sizes as listed below:
Sheet Sizes
Height X Width
11" X 8 1/2"
11" X 17"
24" X 36"
The title block shall be located in the lower right-hand corner of each drawing and shall
be clear of all line work, dimensions, details, and notes.
9.05 - Colors
Unless the precise color and pattern are specified elsewhere, submit accurate color
charts and pattern charts to the Engineer for his review and selection whenever a choice
of color or pattern is available in a specified product. Label each chart naming the
source, the proposed location of use on the project, and the project.
9.06 - Manufacturers' Literature
Where contents of submitted literature from manufacturers includes data not pertinent to
the submittal, clearly show which portions of the contents are being submitted for review.
9.07 - Substitutions
A. Engineer's approval required:
1. The contract is based on the materials, equipment, and methods described in the
Contract Documents. Any Contractor-proposed substitutions are subject to the
Engineer's approval.
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2. The Engineer will consider proposals for substitution of materials, equipment, and
methods only when such proposals are accompanied by full and complete technical
data, and all other information required by the Engineer to evaluate the proposed
substitution.
B. Trade names and "or approved equal" provision: See Article 8.03.
9.08 - Manuals
A. Format: When manuals are required to be submitted covering items included in this
work, prepare such manuals in approximately 8-1/2" X 11" format in durable plastic
binders and with at least the following:
1. Identification on, or readable through, the front cover stating general nature of the
manual.
2. Neatly typewritten index near the front of the manual, furnishing immediate
information as to location in the manual of all emergency data regarding the
installation.
3. Complete instructions regarding operation and maintenance of all equipment
involved.
4. Complete nomenclature of all replaceable parts, their part numbers, current cost, and
name and address of nearest vendor of parts.
5. Copy of all guarantees and warranties issued.
6. Copy of drawings with all data concerning changes made during construction.
B. Extraneous data: Where contents of manuals include manufacturers' catalog pages,
clearly indicate the precise items included in this installation and delete, or otherwise
clearly indicate, all manufacturers' data with which this installation is not concerned.
9.09 - As-Built Drawings
A. When required to be submitted covering items included in this work, the Contractor shall
deliver to the City one complete set of final As-Built reproducible drawings for City
records before the contract will be accepted by the City.
B. The drawings shall be duplicates and at the same size and dimensional scale as the
originals. They shall be on a polyester translucent base material with a minimum sheet
thickness of .003 inch (.08mm).
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C. The legibility and contrast of each drawing submitted to the City shall be such that every
line, number, letter, and character is clearly readable in a full size blow back from a 35
mm microfilm negative of the drawing.
9.10 - Submittals Quantities
1. Submit six (6) copies of all data and drawings unless specified otherwise.
2. Submit all samples, unless specified otherwise, in the quantity to be
returned, plus two, which will be retained by the Engineer.
9.11 - Identification of Submittals
Completely identify each submittal and resubmittal by showing at least the following
information:
1. Name and address of submitter, plus name and telephone number of the individual who
may be contacted for further information.
2. Name of project as it appears in this specification and specification number.
3. Drawing number and specification section number other than this section to which the
submittal applies.
4. Whether this is an original submittal or resubmittal.
5. For samples, indicate the source of the sample.
9.12 - Schedule of Submittals
A. Submit initial schedule of submittals within ten (10) days after Notice of Award.
B. Submit revised schedule of submittals within five (5) days after date of request from the
Engineer.
C. Engineer will review schedule of submittals and will notify Contractor that schedule is
acceptable or not acceptable within 5 days after receipt.
9.13 - Coordination of Submittals
A. Prior to submittal for Engineer's review, use all means necessary to fully coordinate all
material, including the following procedures:
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1. Determine and verify all field dimensions and conditions, materials, catalog numbers,
and similar data.
2. Coordinate as required with all trades and with all public agencies involved.
3. Secure all necessary approvals from public agencies and others and signify by
stamp, or other means, that they have been secured.
4. Clearly indicate all deviations from the contract documents.
B. Unless otherwise specifically permitted by the Engineer, make all submittals in groups
containing all associated items; the Engineer may reject partial submittals as not
complying with the provisions of the contract documents.
9.14 - Timing of Submittals
A. Make all submittals far enough in advance of scheduled dates of installation to provide
all required time for reviews, for securing necessary approvals, for possible revision and
resubmittal, and for placing orders and securing delivery.
B. In scheduling, allow at least ten (10) working days for the Engineer's review, plus the
transit time to and from the City office.
C. Manuals shall be submitted prior to performing functional tests.
9.15 - Approval by City
A. One copy of each submittal, except manuals, schedule of costs for progress payments,
and as-built drawings will be returned to the Contractor marked "Approved," "Approved
as Noted," or "Returned for Correction," Manuals, schedule of costs and as-built
drawings will be returned for resubmittal if incomplete or unacceptable.
B. Submittals marked "Approved as Noted" need not be resubmitted, but the notes shall be
followed.
C. If submittal is returned for correction, it will be marked to indicate what is unsatisfactory.
D. Resubmit revised drawings or data as indicated, in seven (7) copies.
E. Approval of each submittal by the Engineer will be general only and shall not be
construed as:
1. Permitting any departures from the contract requirements.
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2. Relieving the Contractor of the responsibility for any errors and omissions in details,
dimensions, or of other nature that may exist.
3. Approving departures from additional details or instructions previously furnished by
the Engineer.
9.16 - Changes to Approved Submittals
A. Resubmittal is required for any proposed change to an approved submittal. Changes
which require resubmittal include, but are not necessarily limited to, drawing revisions,
changes in materials and equipment, installation procedures and test data. All
resubmittals shall include an explanation of the necessity for the change.
B. Minor corrections to an approved submittal may be accomplished by submitting a
"Corrected Copy."
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Article 10 - Safety
10.01 Protection of Persons and Property
Notwithstanding any other provision of these specifications, the Contractor shall be
solely and completely responsible for conditions of the job site, including safety of all
persons and property, during performance of the work. This requirement will apply
continuously and will not be limited to normal working hours. Safety and sanitary
provisions shall conform to applicable Federal, State, County, and local laws,
regulations, ordinances, standards, and codes. Where any of these are in conflict, the
more stringent requirement shall be followed.
10.02 Protection from Hazards
A. Trench Excavation Safety Plans: Attention is directed to the provisions of Section 6705
of the Labor Code. Excavation for any trench 5 feet or more in depth shall not begin until
the Contractor has received approval from the Engineer of the Contractor's detailed plan
for worker protection from the hazards of caving ground during the excavation of such
trench. Such plan shall show the details of the design of shoring, bracing, sloping or
other provisions to be made for worker protection during such excavation. No such plan
shall allow the use of shoring, sloping or protective system less effective than that
required by the Construction Safety Orders of the Division of Occupational Safety and
Health, and if such plan varies from the shoring system standards established by the
Construction Safety Orders, the plan shall be prepared and signed by an engineer who
is registered as a Civil or Structural Engineer in the State of California.
B. Confined Spaces:
1. Tests for the presence of combustible or dangerous gases shall be made with an
approved device immediately prior to a worker entering a confined space and at
intervals frequent enough to ensure a safe atmosphere during the time a worker is in
such a structure. A record of such tests shall be kept at the job site. Sources of
ignition, including smoking, shall be prohibited in any confined space until after the
atmosphere within the confined space has been tested and found safe. Note:
Confined spaces for the purpose of this Article shall mean the interior of storm
drains, sewers, vaults, utility pipelines, manholes, reservoirs, and any other such
structure which is similarly surrounded by confining surfaces so as to permit the
accumulation of dangerous gases or vapors.
2. No employees shall be permitted to enter or remain within a confined space until
such confined space is free of concentrations of harmful gases, and lack of oxygen,
unless the employee is wearing suitable and approved respiratory equipment.
Confined spaces that contain or that have last been used as container of toxic gases,
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light oils, hydrogen sulfide, corrosives, or poisonous substances, shall, in every case,
be tested by means of approved devices or chemical analysis before being entered
without wearing approved respiratory equipment. Reservoirs, vessels, or other
confined spaces having openings or manholes in the side as well as in the top shall
be entered from the side opening or manholes when practicable.
C. Material Safety Data Sheet: Attention is directed to the provisions of General Industry
Safety Orders, Section 5194, Title 8, California Administrative Code. The Contractor
shall submit to the Engineer a Material Safety Data Sheet (MSDS) for each hazardous
substance proposed to be used, ten days prior to the delivery of such material to the job
site or use of such material at a manufacturing plant where the Engineer is to perform an
inspection. For materials which are to be tested in City laboratories, the MSDS shall be
submitted with the sample(s). Hazardous substance is defined as any substance
included in the list (Director's List) of hazardous substances prepared by the Director,
California Department of Industrial Relations, pursuant to Labor Code Section 6382.
Failure to submit an MSDS for any hazardous substance may result in actions as
provided in Article 5, "SUSPENSION OR TERMINATION OF CONTRACT", of these
General Conditions.
10.03 - Differing Site Conditions
A. Attention is directed to Section 7104 of the Public Contract Code.
B. The Contractor shall promptly, and before such conditions are disturbed, notify the
Engineer in writing of:
1. Material that the Contractor believes may be hazardous waste, as defined in Section
25117 of the Health and Safety Code that is required by law to be removed to a Class I,
Class II, or Class III disposal site.
2. Subsurface or latent physical conditions at the site differing materially from those
indicated in its contract.
3. Unknown physical conditions at their site, of an unusual nature, differing materially from
those ordinarily encountered and generally recognized as inherent in work of the
character provided for in this contract.
C. The Engineer will promptly investigate the conditions. If he finds that such conditions do
materially differ, or do involve hazardous waste, and do cause an increase or decrease
in the Contractor's cost of, or time required for, performance of any part of the work
under this contract, an equitable adjustment will be made, as determined by the
Engineer.
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D. In the event of disagreement between the Contractor and the Engineer whether the
conditions do materially differ or whether a hazardous waste is involved or whether the
conditions cause an increase or decrease in the Contractor's cost of, or time required
for, performance of any part of the work, the Contractor shall not be excused from any
completion date required by the contract, but shall proceed with all work to be performed
under the contract.
E. The Contractor shall retain all rights provided by, and shall be subject to all requirements
of, this contract which pertain to the resolution of disputes and protests.
10.04 - Traffic Regulation
A. Temporary Safeguards: During the performance of the work the Contractor shall erect
and maintain necessary temporary fences, bridges, railings, lights, signals, barriers, or
other safeguards as shall be appropriate under the circumstance in his judgment for the
prevention of accidents; and he shall take other precautions as necessary for public
safety including, but not limited to, traffic control. Traffic control shall be conducted in
accordance with the latest edition of the California Manual on Traffic Control Devices
(CAMUTCD).
B. Submittals: Contractor shall submit at least 15 days prior to work a detailed traffic control
plan, that is approved by all agencies having jurisdiction and that conforms to all
requirements of these specifications.
C. Quality Assurance:
1. No changes or deviations from the approved detailed traffic control plan shall be
made, except temporary changes in emergency situations, without prior approval of
the Engineer and all agencies having jurisdiction.
2. Contractor shall immediately notify the Engineer and the agencies having jurisdiction
of occurrences that necessitate modification of the approved traffic control plan.
10.05 - Traffic Control Devices
Traffic signs, flashing lights, barricades and other traffic safety devices used to control
traffic shall conform to the requirements of the California Manual on Traffic Control
Devices (CAMUTCD).
A. Portable signals shall not be used unless permission is given in writing by the agency
having jurisdiction.
B. Warning signs used for nighttime conditions shall be reflectorized or illuminated.
"Reflectorized signs" shall have a reflectorized background and shall conform to the
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current State of California Department of Transportation specification for reflective
sheeting on highway signs.
10.06 - Execution
A. Roads subject to interference from the work covered by this contract shall be kept open,
and the fences subject to interference shall be kept up by the Contractor until the work is
finished. Except where public roads have been approved for closure, traffic shall be
permitted to pass through designated traffic lanes with as little inconvenience and delay
as possible.
B. Where alternating one-way traffic has been authorized, the maximum time that traffic will
be delayed shall be posted at each end of the one-way traffic section. The maximum
delay time shall be approved by the agency having jurisdiction.
C. Contractor shall install temporary traffic markings where required to direct the flow of
traffic and shall maintain the traffic markings for the duration of need. Contractor shall
remove the markings by abrasive blasting when no longer required.
D. Convenient access to driveways and buildings in the vicinity of work shall be maintained
as much as possible. Temporary approaches to, and crossing of, intersecting traffic
lanes shall be provided and kept in good condition.
E. When leaving a work area and entering a roadway carrying public traffic, the
Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic.
10.07 - Flagging
Contractor shall provide flaggers to control traffic where required by the approved traffic
control plan.
A. Flaggers shall perform their duties and shall be provided with the necessary equipment
in accordance with the current "Instructions to Flaggers" of the California Department of
Transportation.
B. Flaggers shall be employed full time on traffic control and shall have no other duties.
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Article 11 - Indemnity, Insurance and Bonds
11.01 - Indemnity Standard Specifications
The indemnity provisions shall be as follows.
11.01-1 - Contractor’s Duty
To the maximum extent permitted by law, Contractor hereby agrees, at its sole cost and
expense, to defend with competent defense counsel approved by the City Attorney,
protect, indemnify, and hold harmless the City, its elected and appointed officials,
officers, employees, volunteers, attorneys, agents (including those City agents serving
as independent contractors in the role of City representative), successors, and assigns
(collectively “Indemnitees”) from and against any and all claims (including, without
limitation, claims for bodily injury, death or damage to property), demands, charges,
obligations, damages, causes of action, proceedings, suits, losses, stop payment
notices, judgments, fines, liens, penalties, liabilities, costs and expenses of every kind
and nature whatsoever, in any manner arising out of, incident to, related to, in
connection with or resulting from any act, failure to act, error or omission of Contractor or
any of its officers, agents, attorneys, servants, employees, Subcontractors, material
suppliers or any of their officers, agents, servants or employees, arising out of, incident
to, related to, in connection with or resulting from any term, provision, image, plan,
covenant, or condition in the Contract Documents, including without limitation, the
payment of all consequential damages, attorneys’ fees, experts’ fees, and other related
costs and expenses (individually, a “Claim,” or collectively, “Claims”). Contractor shall
promptly pay and satisfy any judgment, award or decree that may be rendered against
Indemnitees in any such Claim. Contractor shall reimburse Indemnitees for any and all
legal expenses and costs incurred by each of them in connection therewith or in
enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be
restricted to insurance proceeds, if any, received by Contractor or Indemnitees. This
indemnity shall apply to all Claims regardless of whether any insurance policies are
applicable or whether the Claim was caused in part or contributed to by an Indemnitees.
11.01-2 - Civil Code Exception
Nothing in this Section 11.01 shall be construed to encompass Indemnitees’ sole
negligence or willful misconduct to the limited extent that the underlying Contract is
subject to Civil Code Section 2782(a) or the City’s active negligence to the limited extent
that the underlying Contract Documents are subject to Civil Code Section 2782(b),
provided such sole negligence, willful misconduct or active negligence is determined by
agreement between the parties or by the findings of a court of competent jurisdiction.
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11.01-3 - Nonwaiver of Rights
Indemnitees do not and shall not waive any rights that they may possess against
Contractor because the acceptance by City, or the deposit with City, of any insurance
policy or certificate required pursuant to these Contract Documents. This indemnity
provision is effective regardless of any prior, concurrent, or subsequent active or passive
negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any
such negligence.
11.01-4 - Waiver of Right of Subrogation
Contractor, on behalf of itself and all parties claiming under or through it, hereby waives
all rights of subrogation and contribution against the Indemnitees, while acting within the
scope of their duties, from all Claims arising out of or incident to the activities or
operations performed by or on behalf of the Contractor regardless of any prior,
concurrent or subsequent active or passive negligence by Indemnitees.
11.01-5 - Survival
The provisions of this Section 11.01 shall survive the term and termination of the
Contract, are intended to be as broad and inclusive as is permitted by the law of the
State, and are in addition to any other rights or remedies that Indemnitees may have
under the law. Payment is not required as a condition precedent to an Indemnitee’s right
to recover under this indemnity provision, and an entry of judgment against a Contractor
shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity
provision.
11.02 - Minimum Scope of Insurance
Contractor shall maintain minimum insurance coverage, at least as broad as following:
A. Insurance Services Office Commercial General Liability coverage (occurrence form CG
0001).
B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile
Liability, code 1 (any auto).
C. Workers’ Compensation insurance as required by the State of California and Employer’s
Liability Insurance. California Labor Code Sections 1860 and 3700 provide that every
contractor will be required to secure the payment of compensation to its employees. In
accordance with the provisions of California Labor Code Section 1861, the Contractor
hereby certifies as follows:
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“I am aware of the provisions of Section 3700 of the Labor Code which require every
employer to be insured against liability for workers’ compensation or to undertake self-
insurance in accordance with the provisions of that code, and I will comply with such
provisions before commencing the performance of the work of this contract.”
11.03 - Minimum Limits of Insurance
Contractor shall maintain minimum insurance limits no less than the following:
A. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and
property damage. The general aggregate limit shall apply separately to this
project/location.
B. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
C. Employer’s Liability: $1,000,000 per accident for bodily injury or disease.
11.04 - Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City.
At the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles
or self-insured retentions as respects the City, its officers, officials, employees and
volunteers, or (2) the Contractor shall provide a financial guarantee satisfactory to the
City guaranteeing payment of losses and related investigations, claim administration and
defense expenses.
11.05 - Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to
contain, the following provisions:
A. Additional Insured Endorsement:
1. General Liability: The City, its officers, elected and appointed officials, employees,
and volunteers are to be covered as insureds with respect to liability arising out of
work or operations performed by or on behalf of the Contractor including materials,
parts or equipment furnished in connection with such work or operations. General
liability coverage can be provided in the form of an endorsement to the contractor’s
insurance, or as a separate owner’s policy.
2. Automobile Liability: The City, its officers, elected and appointed officials, employees,
and volunteers are to be covered as insureds with respect to liability arising out of
automobiles owned, leased, hired or borrowed by or on behalf of the Contractor.
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B. For any claims related to this project, the Contractor’s insurance coverage shall be
primary insurance as respects the City, its officers, elected and appointed officials,
employees, and volunteers. Any insurance or self-insurance maintained by the City, its
officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance
and shall not contribute with it.
C. Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be canceled by either party, except after thirty (30) days prior written notice by
certified mail, return receipt requested, has been given to the City.
D. Each insurance policy shall be endorsed to state that the inclusion of more than one
insured shall not operate to impair the rights of one insured against another insured, and
the coverages afforded shall apply as though separate policies had been issued to each
insured.
E. Each insurance policy shall be in effect prior to awarding the contract and each
insurance policy or a successor policy shall be in effect for the duration of the project.
The maintenance of proper insurance coverage is a material element of the contract and
failure to maintain or renew coverage or to provide evidence of renewal may be treated
by the City as a material breach of contract on the Contractor’s part.
11.06 - Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than
A:VII.
11.07 - Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements
effecting coverage required by this clause. The endorsements should be on the City
authorized forms provided with the contract specifications. Standard ISO forms which
shall be subject to City approval and amended to conform to the City’s requirements
may be acceptable in lieu of City authorized forms. All certificates and endorsements are
to be received and approved by the City before the contract is awarded. The City
reserves the right to require complete, certified copies of all required insurance policies,
including endorsements effecting the coverage required by these specifications at any
time.
11.08 - Subcontractors
Contractor shall include all subcontractors as insured under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for
subcontractors shall be subject to all of the requirements stated herein.
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11.09 - Risk Management
Contractor acknowledges that insurance underwriting standards and practices are
subject to change, and the City reserves the right to make changes to these provisions
in the reasonable discretion of its Risk Manager.
11.10 - Endorsements and Certificate
A. Contractor shall have its insurance carrier(s) complete and execute the following
documents, together with a copy of each insurance policy required under the contract,
including all endorsements thereto, which shall be delivered to the Project Manager /
Consulting Engineer within ten (10) working days following issuance of the Resolution of
Award of Public Works Project:
1. Form entitled: General Liability Endorsement, attached hereto as Exhibit A.
2. Form entitled: Automotive Liability Endorsement, attached hereto as Exhibit B.
3. Proof of Worker's Compensation Insurance (Employer’s Liability), or if Contractor is
self-insured for worker's compensation, a self-insuring certificate therefor from the
State of California.
4. Form entitled: Waiver of Subrogation Clause and Contribution, attached hereto as
Exhibit C, for all coverage and policies.
5. Form entitled: Certificate of Insurance, with 30 days' prior notice of cancellation
required as to all coverage and policies.
B. The contract will not be executed by the City and the Notice to Proceed issued until the
aforesaid insurance documents have been received and approved by the City. City's
decision as to the acceptability of all insurance documents is final. No substitution of the
form of the documents or the endorsements or amendments thereto will be permitted
without the prior written consent of City.
11.11 - Bonds
A. Contractor shall furnish the following bonds:
1. A Faithful Performance Bond in an amount equal to One Hundred percent (100%) of
the contract price on City form, attached hereto as Exhibit E.
2. A Payment Bond (Labor and Material) in an amount equal to One Hundred percent
(100%) of the total contract price on City form, attached hereto as Exhibit F.
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3. A Maintenance Bond in an amount equal to Ten percent (10%) of the total contract
price on City form, attached hereto as Exhibit G.
B. All such bonds shall be accompanied by a power of attorney from the surety company
authorizing the person executing the bond to sign on behalf of the company. If the bonds
are executed outside the State of California, all copies of the bonds must be
countersigned by a California representative of the surety. The signature of the person
executing the bond shall be acknowledged by a notary public as the signature of the
person designated in the power of attorney.
C. The surety or sureties on all bonds furnished must be satisfactory to the City. City will
reject surety bonds obtained from any company which is not an admitted surety insurer
under the laws of the State of California and which does not hold a Certificate of
Authority from the U.S. Secretary of the Treasury under 31 U.S.C. $$ 9304- 9306 as an
acceptable surety on federal bonds. The surety must also be listed in the latest edition of
U.S. Department of Treasury Circular 570, and the bonds provided must not exceed the
surety's bonding limitations as set forth in Circular 570. Bonds shall be in multiples of
$1,000 only; provided, however, that the amount of the bond shall otherwise be fixed at
the lowest sum that will fulfill all conditions herein set forth.
D. If during the continuance of the Contract any of the sureties, in the opinion of the City,
are or become non-responsible or otherwise unacceptable to City, City may require
other new or additional sureties, which the Contractor shall furnish to the satisfaction of
City within ten days after notice, and in default thereof the contract may be suspended
and the materials may be purchased or the work completed as provided in Article 5
herein.
E. No modifications or alterations made in the work to be performed under the contract or
the time of performance shall operate to release any surety from liability on any bond or
bonds required to be given herein. Notice of such events be waived by the surety.
F. The contract will not be executed by City nor the Notice to Proceed issued until the
aforesaid bonds have been received and approved by City. City's decision as to the
acceptability of all sureties and bonds is final. No substitution of the form of the
documents will be permitted without the prior written consent of City.
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Article 12 - Labor Provisions
12.01 - Working Hours
A. Work or activity of any kind shall be limited to the hours from 7:00 a.m. to 6:00 p.m.
Monday through Friday. City Hall is closed every other Friday.
B. Work on Saturdays, Sundays, or City holidays requires prior consent of the Project
Manager / Consulting Engineer and is subject to Cost of Overtime Construction
Inspection.
C. City holidays are:
New Year's Day
Martin Luther King, Jr. Day
Presidents' Day
Memorial Day (observed the last Monday in May)
Independence Day
Labor Day (observed the first Monday in September)
Veterans Day
Thanksgiving Day
Friday after Thanksgiving Day
Christmas Eve
Christmas Day
Holidays which fall on Saturday shall be observed the preceding Friday and
holidays which fall on Sunday shall be observed the following Monday.
12.02 - Cost of Overtime Construction Inspection
A. Overtime construction work performed at the option of, or for the convenience of, the
Contractor will be inspected by the City at the expense of the Contractor. For any such
overtime beyond the regular 8-ho ur day and for any time worked on Saturday, Sunday,
alternating City Hall closed Fridays, or holidays the charges will be as shown in the
following schedule:
Class Charge Per Hour
Construction Inspector $ 170.00
Other equipment as identified in City Council Resolution, Fees for Public Works permits,
inspections, reviews and services for sewer connection fees.
B. There will be no charges for the inspection of overtime work ordered by the Project
Manager or required by the specifications.
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12.03 - Compliance with State Labor Code
A. Contractor acknowledges that this project is a “public work” as defined in Division 2, Part
7, Chapter 1 (commencing with Section 1720) of the California Labor Code (“Chapter
1”), and that this Agreement is subject to (1) Chapter 1, including without limitation Labor
Code Section 1771 and (2) the rules and regulations established by the Director of
Industrial Relations (“DIR”) implementing such statutes. Contractor shall perform all work
on the project as a public work. Contractor shall comply with and be bound by all the
terms, rules and regulations described in (1) and (2) as though set forth in full herein.
B. California law requires the inclusion of specific Labor Code provisions in certain
contracts. The inclusion of such specific provisions below, whether or not required by
California law, does not alter the meaning or scope of Section 12.03 A above.
C. Contractor acknowledges that eight (8) hours labor constitutes a legal day’s work.
Contractor shall comply with and be bound by Labor Code Section 1810. Contractor
shall comply with and be bound by the provisions of Labor Code Section 1813
concerning penalties for workers who work excess hours. The Contractor shall, as a
penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the
performance of this Agreement by the Contractor or by any subcontractor for each
calendar day during which such worker is required or permitted to work more than eight
(8) hours in any one (1) calendar day and forty (40) hours in any one calendar week in
violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.
Pursuant to Labor Code Section 1815, work performed by employees of Contractor in
excess of 8 hours per day, and 40 hours during any one week shall be permitted upon
public work upon compensation for all hours worked in excess of 8 hours per day at not
less than 1 and 1/2 times the basic rate of pay.
D. For every subcontractor who will perform work on the project, Contractor shall be
responsible for such subcontractor’s compliance with Chapter 1 and Labor Code
Sections 1860 and 3700, and Contractor shall include in the written contract between it
and each subcontractor a copy of those statutory provisions and a requirement that each
subcontractor shall comply with those statutory provisions. Contractor shall be required
to take all actions necessary to enforce such contractual provisions and ensure
subcontractor’s compliance, including without limitation, conducting a periodic review of
the certified payroll records of the subcontractor and upon becoming aware of the failure
of the subcontractor to pay his or her workers the specified prevailing rate of wages
(described in Section 12.04 below). Contractor shall diligently take corrective action to
halt or rectify any failure.
E. Pursuant to Labor Code Section 1771.4, Contractor shall post job site notices, as
prescribed by regulation.
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F. Pursuant to Labor Code Section 1771.4(a)(1), project is subject to compliance
monitoring and enforcement by the Department of Industrial Relations.
12.04 - Wage Rates
A. State Prevailing Wages: The Contractor shall pay its workers on this City project, in
accordance with the prevailing wage rate.
1. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem
wages for each craft, classification, or type of worker needed to perform the
Agreement are on file at City Hall and will be made available to any interested party
on request. Contractor acknowledges receipt of a copy of the DIR determination of
such prevailing rate of per diem wages, and Contractor shall post such rates at each
job site covered by this Agreement.
2. Contractor shall comply with and be bound by the provisions of Labor Code Sections
1774 and 1775 concerning the payment of prevailing rates of wages to workers and
the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to
the City, forfeit the maximum amount allowable by law for each calendar day, or
portion thereof, for each worker paid less than the prevailing rates as determined by
the DIR for the work or craft in which the worker is employed for any public work
done pursuant to this Agreement by Contractor or by any subcontractor. The
difference between the prevailing wage rates and the amount paid to each worker for
each calendar day or portion thereof for which such worker was paid less than the
stipulated prevailing wage rate shall be paid to such worker by the Contractor.
3. The specified wage rates are minimum rates only and the City will not consider and
shall not be liable for any claims for additional compensation made by the Contractor
because of payment by him of any wage rate in excess of the general prevailing
rates. All disputes in regard to the payment of wages in excess of those specified
herein shall be adjusted by the Contractor at his own expense.
4. The holidays upon which such rates shall be paid shall be all holidays recognized in
the collective bargaining agreement applicable to the particular craft, classification, or
type of worker employed on the project.
5. Pursuant to Section 1773.8 of the Labor Code, travel and subsistence payments
shall be made to each worker needed to execute the work, as such travel and
subsistence payments are defined in the applicable collective bargaining agreements
filed with the Director of Industrial Relations, State of California.
B. Federal Prevailing Wages: In the event this is a federally assisted construction contract,
Contractor acknowledges that federal labor standards provisions, including prevailing
wage requirements of the Davis-Bacon and Related Acts, will be enforced. Contractor
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understands that in the event of a conflict between the Federal General Wage Decision
as established by the United States Department of Labor (available at
www.access.gpo.gov/davisbacon/ca.html) and the State General Prevailing Wage
Determination as established by the California Department of Industrial Relations
(available at http://www.dir.ca.gov/DLSR/PWD/index.htm), the higher of the two will
prevail. The City will not consider and shall not be liable for any claims for additional
compensation made by the Contractor because of payment by him of any wage rate in
excess of the federal wage rates. All disputes in regard to the payment of wages in
excess of those specified herein shall be adjusted by the Contractor at its own expense.
C. Payroll Records: Contractor shall comply with and be bound by the provisions of Labor
Code Section 1776, which requires Contractor and each subcontractor to (1) keep
accurate payroll records and verify such records in writing under penalty of perjury, as
specified in Section 1776, (2) certify and make such payroll records available for
inspection as provided by Section 1776, and (3) inform the City of the location of the
records, including the street address, city and county, and shall, within five working days,
provide a notice of a change in location and address. The Contractor and every
subcontractor shall keep an accurate record showing the name of and the actual hours
worked each calendar day and each calendar week by each worker employed by him in
connection with the work. Upon request by the Project Manager / Consulting Engineer,
the Contractor shall provide a copy of the certified payroll records along with a statement
of compliance.
12.05 - Employment of Apprentices
A. Contractor shall comply with and be bound by the provisions of Labor Code Sections
1777.5, 1777.6 and 1777.7 and California Administrative Code title 8, section 200 et seq.
concerning the employment of apprentices on public works projects. Contractor shall be
responsible for compliance with these aforementioned Sections for all apprenticeable
occupations. Prior to commencing work under this Agreement, Contractor shall provide
City with a copy of the information submitted to any applicable apprenticeship program.
Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and
each of its subcontractors shall submit to the City a verified statement of the journeyman
and apprentice hours performed under this Agreement.
B. In the event the Contractor or any subcontractor willfully fails to comply with the
aforesaid sections, such Contractor or subcontractor shall be subject to the penalties for
noncompliance in Labor Code Section 1777.7.
12.06 - Character of Workmen
The Contractor shall not allow its agents or employees, its subcontractors, or any agent
or employee thereof, to trespass on premises or lands in the vicinity of the work. Only
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skilled foremen and workmen shall be employed on work requiring special qualifications,
and when required by the Project Manager / Consulting Engineer, the Contractor shall
discharge any person who commits trespass or in the opinion of the Project Manager /
Consulting Engineer disorderly, dangerous, insubordinate, incompetent, or otherwise
objectionable. Any employee being intoxicated or bringing or having intoxicating liquors
on the work shall be discharged. Such discharge shall not be the basis of any claim for
compensation of damages against the City or any of its officers.
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Exhibits
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Exhibit A – General Liability Endorsement
GENERAL LIABILITY ENDORSEMENT
POLICY INFORMATION
Insurance Company _______________________________ Policy Number ________________
Policy Term (From) __________ (To) _________ Endorsement Effective Date _____________
Named Insured _______________________________________________________________
Address of Named Insured ______________________________________________________
Limit of Liability any One Occurrence/Aggregate $__________________/__________________
General Liability Aggregate Applies Separately to This Project/Location:
Yes ______ No ______
Deductible or Self-Insured Retention (None unless otherwise specified): __________________
Coverage is equivalent to Commercial General Liability occurrence form CG 0001:
Yes ______ No ______
____________________________________________________________________________
POLICY AMENDMENTS
1. WHO IS AN INSURED (Section II) is amended to include as an insured the City of
Rolling Hills, its officers, elected and appointed officials, employees, and volunteers, but
only with respect to liability arising out of work or operations performed by or on behalf of
the Contractor including materials, parts or equipment furnished in connection with such
work or operations.
2. This insurance shall be primary as respects the insured shown in the schedule above, or
if excess, shall stand in an unbroken chain of coverage excess of the Named Insured’s
scheduled underlying primary coverage. In either event, any other insurance maintained
by the Insured scheduled above shall be in excess of this insurance and shall not be
called upon to contribute with it.
3. The insurance afforded by this policy shall not be canceled except after thirty days prior
written notice by certified mail return receipt requested has been given to the City.
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INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
____________________________________________
(Name/Department)
____________________________________________
(Company)
____________________________________________
(Address)
____________________________________________
(City/State/Zip)
____________________________________________
(Phone)
SIGNATURE OF INSURER OR AUTHORIZED REPRESENTATIVE OF THE INSURER
I, __________________________________________ (print/type name), warrant that I have
authority to bind the below listed insurance company and by my signature hereon do so bind
this company.
____________________________________________
Signature - Authorized Representative / Title
____________________________________________
Organization
____________________________________________
Address/Telephone
____________________________________________
Date
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Exhibit B – Automobile Liability Endorsement
AUTOMOBILE LIABILITY ENDORSEMENT
POLICY INFORMATION
Insurance Company _______________________________ Policy Number ________________
Policy Term (From) __________ (To) __________ Endorsement Effective Date ____________
Named Insured _______________________________________________________________
Address of Named Insured ______________________________________________________
Limit of Liability any One Occurrence/Aggregate $__________________/__________________
Deductible or Self-Insured Retention (None unless otherwise specified): __________________
Coverage is equivalent to Commercial Auto form CA 0001, Code 1 (“any auto”) on endorsement
CA 0025: Yes ______ No ______
POLICY AMENDMENTS
1. WHO IS AN INSURED (Section II) is amended to include as an insured the City of
Rolling Hills, its officers, elected and appointed officials, employees, and volunteers, but
only with respect to liability arising out of automobiles owned, leased, hired or borrowed
by or on behalf of the Contractor.
2. This insurance shall be primary as respects the insured shown in the schedule above, or
if excess, shall stand in an unbroken chain of coverage excess of the Named Insured’s
scheduled underlying primary coverage. In either event, any other insurance maintained
by the Insured scheduled above shall be in excess of this insurance and shall not be
called upon to contribute with it.
3. The insurance afforded by this policy shall not be canceled except after thirty days prior
written notice by certified mail return receipt requested has been given to the City.
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INCIDENT AND CLAIM REPORTING PROCEDURE
Incidents and claims are to be reported to the insurer at:
____________________________________________
(Name/Department)
____________________________________________
(Company)
____________________________________________
(Address)
____________________________________________
(City/State/Zip)
____________________________________________
(Phone)
INCIDENT AND CLAIM REPORTING PROCEDURE
I, __________________________________________ (print/type name), warrant that I have
authority to bind the below listed insurance company and by my signature hereon do so bind
this company.
____________________________________________
Signature - Authorized Representative / Title
____________________________________________
Organization
____________________________________________
Address/Telephone
____________________________________________
Date
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Exhibit C – Waiver of Subrogation and Contribution
WAIVER OF SUBROGATION AND CONTRIBUTION
The contractor and the insurer, jointly and severally, on behalf of themselves, and all parties
claiming under or through them, hereby waive all rights of subrogation and contribution against
the City of Rolling Hills and its officers, employees, elected officials, attorneys, members of
boards and commissions, agents, and volunteers (hereinafter collectively referred to as "City"),
while acting within the scope of their duties, from all claims, losses and liabilities arising out of or
incident to the perils insured against in connection with the performance of the work under the
designated contract by the contractor, its subcontractors, and the respective officers, agents
and employees thereof, regardless of any prior, concurrent, or subsequent active or passive
negligence by city.
Designated Contract: Tennis Court ADA Improvement Project, Job No. 2025-01
Name of Contractor:______________________________________________________
Name of Insurer:_________________________________________________________
Policy No(s):____________________________________________________________
CONTRACTOR INSURER
By: _____________________________ By: _____________________________
Name: __________________________ Name: __________________________
Its: _____________________________ Its: _____________________________
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Exhibit D – Deductible Sample Letter
_____________________________
_____________________________
_____________________________
(Name, Address and Phone No. of Contractor)
Date: _________________
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA. 90274
Subject: XXXXXXXXX Project, Job No. XXXXX
Dear Sir/Madam:
(Contractor’s Name) hereby assumes sole responsibility for any and all deductibles on all its
Policies, and shall cover any and all claims that might arise out of working by/for (Contractor’s
Name) on the above subject project, that said deductibles might not cover.
_______________________
Authorized Representative
Name: _____________________
Title: ______________________
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Exhibit E – Performance Bond
Performance Bond
Bond No. : _______________________
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS, the City of Rolling Hills, California ("City"), has awarded to
____________________________________________________________________________
____________________________________________________________________________
(Name and address of Contractor)
("Principal"), a contract ("Contract") for the work described as follows:
Tennis Court ADA Improvement Project, Job No. 2025-01
WHEREAS, Principal is required under the terms of the Contract to furnish a bond for the
faithful performance of the Contract.
NOW, THEREFORE, we, the undersigned Principal, and
____________________________________________________________________________
____________________________________________________________________________
(Name and address of Surety)
("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are
held and firmly bound unto the City in the penal sum of
_______________________________________ Dollars ($__________________), this amount
being not less than one hundred percent (100%) of the total contract price, in lawful money of
the United States of America, for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally,
firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT , if the hereby bound Principal, its
heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by,
and will and truly keep and perform all the undertakings, terms, covenants, conditions and
agreements in the Contract and any alteration thereof made as therein provided, on the
Principal's part to be kept and performed, all within the time and in the manner therein specified,
and in all respects according to their true intent and meaning, and shall indemnify and hold
harmless the City, its officers, agents, and others as therein provided, then this obligation shall
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become null and void; otherwise, it shall be and remain in full force and effect. In case suit is
brought upon this bond, Surety further agrees to pay all court costs incurred by the City in the
suit and reasonable attorneys' fees in an amount fixed by the court.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alteration, addition or modification to the terms of the Contract, or of the work
to be performed thereunder, or the specifications for the same, shall in any way affect its
obligations under this bond, and it does hereby waive notice of any such change, extension of
time, alteration, addition, or modification to the terms of the Contract or to the work or to the
specifications thereunder.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall
for all purposes be deemed an original hereof, have been duly executed by Principal and
Surety, on the date set forth below, the name of each corporate party being hereto affixed and
these presents duly signed by its undersigned representative(s) pursuant to authority of its
governing body.
Date:____________________________
"Principal" “Surety”
______________________________ ______________________________
______________________________ ______________________________
By: ____________________________ By: ____________________________
Name: _________________________ Name: _________________________
Its: ____________________________ Its: ____________________________
By: ____________________________ By: ____________________________
Name: _________________________ Name: _________________________
Its: ____________________________ Its: ____________________________
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(Seal) (Seal)
CITY OF ROLLING HILLS
APPROVED AS TO SURETY APPROVED AS TO FORM
AND PRINCIPAL AMOUNT
By: _____________________________ By: _____________________________
Christian Horvath, Risk Manager Patrick Donegan, City Attorney
Note: This bond must be executed in duplicate and dated. All signatures must be notarized, and
evidence of the authority of any person signing as attorney-in-fact must be attached.
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Exhibit F – Payment Bond
Payment Bond
(Labor and Material)
Bond No. : _______________________ KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS, the City of Rolling Hills, California ("City"), has awarded to
____________________________________________________________________________
____________________________________________________________________________
(Name and address of Contractor)
("Principal"), a contract ("Contract") for the work described as follows:
Tennis Court ADA Improvement Project, Job No. 2025-01
WHEREAS, Principal is required under the terms of the Contract and the California Civil Code
secure the payment of claims of laborer, mechanics, materialmen, and other persons as
provided by law
NOW, THEREFORE, we, the undersigned Principal, and
____________________________________________________________________________
____________________________________________________________________________
(Name and address of Surety)
("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are
held and firmly bound unto the City in the penal sum of
_______________________________________ Dollars ($__________________), this amount
being not less than one hundred percent (100%) of the total contract price, in lawful money of
the United States of America, for the payment of which sum well and truly to be made, we bind
ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally,
firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT , if the hereby bound Principal, its
heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of
the persons named in Section 3181 of the California Civil Code, or any amounts due under the
Unemployment Insurance Code with respect to work or labor performed under the Contract, or
for any amounts required to be deducted, withheld, and paid over to the Employment
Development Department from the wages of employees of the Principal and subcontractors
pursuant to Section 13030 of the Unemployment Insurance Code, with respect to work or labor
performed under the Contract, the Surety will pay for the same in an amount not exceeding the
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penal sum specified in this bond; otherwise, this obligation shall become null and void. This
bond shall inure to the benefit of any of the persons named in Section 3181 of the California
Civil Code so as to give a right of action to such persons or their assigns in any suit brought
upon the bond. In case suit is brought upon this bond, Surety further agrees to pay all court
costs incurred by the City in the suit and reasonable attorneys' fees in an amount fixed by the
court.
FURTHER, the Surety, for value received, hereby stipulates and agrees that no change,
extension of time, alteration, addition or modification to the terms of the Contract, or of the work
to be performed thereunder, or the specifications for the same, shall in any way affect its
obligations under this bond, and it does hereby waive notice of any such change, extension of
time, alteration, addition, or modification to the terms of the Contract or to the work or to the
specifications thereunder.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall
for all purposes be deemed an original hereof, have been duly executed by Principal and
Surety, on the date set forth below, the name of each corporate party being hereto affixed and
these presents duly signed by its undersigned representative(s) pursuant to authority of its
governing body.
Date:____________________________
"Principal" “Surety”
______________________________ ______________________________
______________________________ ______________________________
By: ____________________________ By: ____________________________
Name: _________________________ Name: _________________________
Its: ____________________________ Its: ____________________________
By: ____________________________ By: ____________________________
Name: _________________________ Name: _________________________
Its: ____________________________ Its: ____________________________
(Seal) (Seal)
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CITY OF ROLLING HILLS
APPROVED AS TO SURETY APPROVED AS TO FORM
AND PRINCIPAL AMOUNT
By: _____________________________ By: _____________________________
Christian Horvath, Risk Manager Patrick Donegan, City Attorney
Note: This bond must be executed in duplicate and dated. All signatures must be notarized, and
evidence of the authority of any person signing as attorney-in-fact must be attached.
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Exhibit G – Maintenance Bond
Maintenance Bond
Bond No. : _______________________ KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS, the City of Rolling Hills, California ("City"), has awarded to
____________________________________________________________________________
____________________________________________________________________________
(Name and address of Contractor)
("Principal"), a contract ("Contract") for the work described as follows:
Tennis Court ADA Improvement Project, Job No. 2025-01
WHEREAS, the Principal is required to furnish a bond in connection with said contract
guaranteeing the maintenance thereof.
NOW, THEREFORE, we, the undersigned Contractor and Surety, are held firmly bound unto
the City in the penal sum of__________________________________________________
Dollars ($__________________), this amount being not less than ten percent (10%) of the total
contract price, be paid to the City, its successors and assigns, for which payment will and truly
to be made we bind ourselves, our heirs, executors, administrators, successors, and assigns,
jointly and severally, firmly by these presents
THE CONDITION OF THIS OBLIGATION IS SUCH THAT , if bound Principal fails to make at its
expense, in order to restore the work to full compliance with the requirements of the above-
mentioned contract or any modifications or amendments thereto, any and all repairs and
replacements made necessary by defects in materials or poor workmanship that become
evident within one (1) year after the date of final payment to the Contractor, or if the Contractor
fails to hold the City harmless from claims of any kind arising from damage due to said defects
in materials or poor workmanship, then the Surety or sureties shall pay to the City and the City
shall be entitled to retain and use the full amount of the Maintenance Bond set forth above, or
any portion thereof sufficient to permit City or any contractors or subcontractors selected by the
City to do the work in order to restore it to full compliance with the requirements of the contract
or any modifications or amendments thereto, and sufficient to hold the City harmless from
claims arising from defects in materials or poor workmanship; otherwise, the above obligations
shall be void. If suit is brought to enforce the terms of this Maintenance Bond, the prevailing
party shall be entitled to receive from the other party costs of suit, including reasonable
attorneys' fees.
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IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall
for all purposes be deemed an original hereof, have been duly executed by Principal and
Surety, on the date set forth below, the name of each corporate party being hereto affixed and
these presents duly signed by its undersigned representative(s) pursuant to authority of its
governing body.
Date:____________________________
"Principal" “Surety”
______________________________ ______________________________
______________________________ ______________________________
By: ____________________________ By: ____________________________
Name: _________________________ Name: _________________________
Its: ____________________________ Its: ____________________________
By: ____________________________ By: ____________________________
Name: _________________________ Name: _________________________
Its: ____________________________ Its: ____________________________
(Seal) (Seal)
CITY OF ROLLING HILLS
APPROVED AS TO SURETY APPROVED AS TO FORM
AND PRINCIPAL AMOUNT
By: _____________________________ By: _____________________________
Christian Horvath, Risk Manager Patrick Donegan, City Attorney
Note: This bond must be executed in duplicate and dated. All signatures must be notarized, and
evidence of the authority of any person signing as attorney-in-fact must be attached.
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Exhibit H - Notice of Award of a Public Works Contract
CITY OF ROLLING HILLS
NOTICE OF AWARD OF PUBLIC WORKS CONTRACT
DATE: _________
_____________________________
_____________________________
_____________________________
(Name, Address and Phone No. of Contractor)
NOTICE IS HEREBY GIVEN that the aforesaid contractor is the successful bidder for the
Tennis Court ADA Improvement Project, Job No. 2025-01, as more particularly described in
the plans and specifications therefore, and incorporated herein by reference, and is awarded the
contract for the projects. Prior to signature of the Mayor to the contract, all applicable insurance
certificates and bonds shall be provided to the City. The aforesaid contractor acknowledges
that the Contract shall be terminated and the bid bond forfeited if the contractor fails to
provide the applicable insurance certificates and bonds within the time set forth in
Section 21 of the Instructions to Bidders.
CITY OF ROLLING HILLS
By: __________________________
Project Manager / Consulting Engineer
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Exhibit I - Agreement
CONTRACT AGREEMENT
This Construction Agreement (“Agreement”) is made and entered into as of the
date executed by the Mayor and attested to by the City Clerk, by and between [INSERT
CONTRACTOR NAME] (hereinafter referred to as "CONTRACTOR") and the City of
Rolling Hills, California, a municipal corporation (hereinafter referred to as "CITY").
R E C I T A L S
A. Pursuant to the Notice Inviting Sealed Bids for [INSERT NAME OF PROJECT]
(Project”),
bids were received, publicly opened, and declared on the date specified in the notice;
and
B. On [INSERT DATE], City’s City Council declared CONTRACTOR to be the lowest
responsible bidder and accepted the bid of CONTRACTOR; and
C. The City Council has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the [INSERT
NUMBER], [INSERT PROJECT NAME] in the City of Rolling Hills.
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein
contained, it is agreed:
1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and
CONTRACTOR agrees to furnish all necessary labor, tools, materials, [INSERT
PROJECT DESCRIPTION] in the City of Rolling Hills. The work shall be performed
in accordance with the Plans and Specifications dated [INSERT DATE], (the
“Specifications”) on file in the office of the City Clerk and in accordance with bid
prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the
instructions of the City.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The contract documents for the aforesaid project shall consist of all the documents
and exhibits in the Request for Bid and all referenced specifications, details,
standard drawings, and appendices; together with this Agreement and all required
bonds, insurance certificates, permits, notices and affidavits; and also, including
any and all addenda or supplemental agreements clarifying, amending, or
extending the work contemplated as may be required to insure its completion in an
acceptable manner. All of the provisions of said contract documents are made a
part hereof as though fully set forth herein. This contract is intended to require a
complete and finished piece of work and anything necessary to complete the work
properly and in accordance with the law and lawful governmental regulations shall
be performed by CONTRACTOR whether set out specifically in the contract or not.
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Should it be ascertained that any inconsistency exists between the aforesaid
documents and this written agreement, the provisions of this Agreement shall
govern. Collectively, these contract documents constitute the complete agreement
between CITY and CONTRACTOR and supersede any previous agreements or
understandings.
3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set
forth in its Bid Proposal [INSERT VALUE] as full compensation for furnishing all
materials, performing all work, and fulfilling all obligations hereunder. Said
compensation shall cover all expenses, losses, damages, and consequences
arising out of the nature of the work during its progress or prior to its acceptance
including those for well and faithfully completing the work and the whole thereof in
the manner and time specified in the aforesaid contract documents; and also
including those arising from actions of the elements, unforeseen difficulties or
obstructions encountered in the prosecution of the work, suspension or
discontinuance of the work, and all other unknowns or risks of any description
connected with the work.
4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within
[INSERT VALUE] working days from the date of the notice to proceed. By signing
this Agreement, CONTRACTOR represents to CITY that the contract time is
reasonable for completion of the work and that CONTRACTOR will complete such
work within the contract time.
5. LIQUIDATED DAMAGES: In accordance with Government Code section
53069.85, it is agreed that CONTRACTOR will pay to CITY the sum of be
$1000/day for each and every calendar day of delay beyond the time prescribed
in the Contract Documents for finishing the Work, as Liquidated Damages and not
as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY
may deduct that amount from any money due or that may become due
CONTRACTOR under the Contract. This Article does not exclude recovery of other
damages specified in the Contract Documents.
6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public
Contract Code of the State of California, CONTRACTOR may request CITY to
make retention payments directly to an escrow agent or may substitute securities
for any money withheld by CITY to ensure performance under the contract. At the
request and expense of CONTRACTOR, securities equivalent to the amount
withheld shall be deposited with CITY or with a state or federally chartered bank
as the escrow agent who shall return such securities to CONTRACTOR upon
satisfactory completion of the contract. Deposit of securities with an escrow agent
shall be subject to a written agreement substantially in the form provided in section
22300 of the Public Contract Code.
7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS.
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Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of
Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its
workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and
implement any prevailing wage requirements, and CONTRACTOR agrees to pay
any penalty or civil damages resulting from a violation of the prevailing wage laws.
CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers,
employees and agents free and harmless from any claim or liability arising out of
any failure or alleged failure to comply with the Prevailing Wage Laws.
CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per
calendar day or portion thereof for each worker paid less than the prevailing wage
rates.
In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem
wages are available upon request from CITY’s Engineering Division or the website
for State of California Prevailing wage determination at
http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the
prevailing rate of per diem wages at the job site.
CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and
3098 concerning the employment of apprentices by CONTRACTOR or any
subcontractor.
Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing
tradesmen in any apprenticeship occupation to apply to the joint apprenticeship
committee nearest the site of the public works project and which administers the
apprenticeship program in that trade for a certificate of approval. The certificate
must also fix the ratio of apprentices to journeymen that will be used in the
performance of the contract. The ratio of apprentices to journeymen in such cases
will not be less than one to five except:
When employment in the area of coverage by the joint apprenticeship committee
has exceeded an average of 15 percent in the 90 days before the request for
certificate, or
When the number of apprentices in training in the area exceeds a ratio of one to
five, or
When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis state-wide or locally, or
Assignment of an apprentice to any work performed under a public works contract
would create a condition that would jeopardize his or her life or the life, safety, or
property of fellow employees or the public at large, or the specific task to which the
apprentice is to be assigned is of a nature that training cannot be provided by a
journeyman.
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When CONTRACTOR provides evidence that CONTRACTOR employs registered
apprentices on all of his contracts on an annual average of not less than one
apprentice to eight journeymen.
CONTRACTOR is required to make contributions to funds established for the
administration of apprenticeship programs if CONTRACTOR employs registered
apprentices or journeymen in any apprenticeable trade on such contracts and if
other contractors on the public works site are making such contributions.
CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5
and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex-officio
the Administrator of Apprenticeship, San Francisco, California, or from the Division
of Apprenticeship Standards and its branch offices.
The CONTRACTOR or any subcontractor that is determined by the Labor
Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil
penalty an amount not exceeding $100 for each full calendar day of
noncompliance, or such greater amount as provided by law.
CONTRACTOR and each subcontractor shall keep an accurate payroll record,
showing the name, address, social security number, work classification, straight
time and overtime hours worked each day and week, and the actual per diem
wages paid to each journeyman, apprentice, worker, or other employee employed
by him or her in connection with the public work. The payroll records shall be
certified and shall be available for inspection at all reasonable hours at the principal
office of CONTRACTOR in the manner provided in Labor Code section 1776. In
the event of noncompliance with the requirements of this section, CONTRACTOR
shall have 10 days in which to comply subsequent to receipt of written notice
specifying in what respects such CONTRACTOR must comply with this section.
Should noncompliance still be evident after such 10-day period, CONTRACTOR
shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or
portion thereof, for each worker, until strict compliance is effectuated. The amount
of the forfeiture is to be determined by the Labor Commissioner. A contractor who
is found to have violated the provisions of law regarding wages on Public Works
with the intent to defraud shall be ineligible to bid on Public Works contracts for a
period of one to three years as determined by the Labor Commissioner. Upon the
request of the Division of Apprenticeship Standards or the Division of Labor
Standards Enforcement, such penalties shall be withheld from progress payments
then due. The responsibility for compliance with this section is on CONTRACTOR.
The requirement to submit certified payroll records directly to the Labor
Commissioner under Labor Code section 1771.4 shall not apply to work performed
on a public works project that is exempt pursuant to the small project exemption
specified in Labor Code Section 1771.4.
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Any ineligible contractor or subcontractor pursuant to Labor Code Sections
1777.1 and 1777.7 may not perform work on this Project.
By executing this Contract, CONTRACTOR verifies that it fully complies with all
requirements and restrictions of state and federal law respecting the employment
of undocumented aliens, including, but not limited to, the Immigration Reform and
Control Act of 1986, as may be amended from time to time, and shall require all
subcontractors and sub-subcontractors to comply with the same.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's
work for all workmen employed in the execution of this contract, and
CONTRACTOR and any subcontractor under it shall comply with and be governed
by the laws of the State of California having to do with working hours set forth in
Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California
as amended.
CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for
each laborer, workman or mechanic employed in the execution of the contract, by
him or any subcontractor under it, upon any of the work hereinbefore mentioned,
for each calendar day during which the laborer, worker or mechanic is required or
permitted to labor more than eight (8) hours in any one calendar day or 40 hours
in any one calendar week in violation of the Labor Code.
9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code
sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on,
be listed in a bid proposal, or enter into a contract to perform public work must be
registered with the Department of Industrial Relations (DIR). No bid will be
accepted nor any contract entered into without proof of the contractor’s and
subcontractors’ current registration with the DIR to perform public work.
Notwithstanding the foregoing, the contractor registration requirements mandated
by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on
a public works project that is exempt pursuant to the small project exemption
specified in Labor Code Sections 1725.5 and 1771.1.
10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to
compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s
sole responsibility to evaluate and pay the cost of complying with all labor
compliance requirements under this Contract and applicable law. Any stop orders
issued by the DIR against CONTRACTOR or any subcontractor that affect
CONTRACTOR’s performance of Work, including any delay, shall be
CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from
such stop orders shall be considered CONTRACTOR caused delay subject to any
applicable liquidated damages and shall not be compensable by the CITY.
CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers,
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employees and agents free and harmless from any claim or liability arising out of
stop orders issued by the DIR against CONTRACTOR or any subcontractor.
11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or
subcontractors may not perform work on a public works project with a
subcontractor who is ineligible to perform work on a public project pursuant to
Labor Code section 1777.1 or 1777.7. Any contract on a public works project
entered into between a contractor and a debarred subcontractor is void as a matter
of law. A debarred subcontractor may not receive any public money for performing
work as a subcontractor on a public works contract. Any public money that is paid,
or may have been paid to a debarred subcontractor by a contractor on the Project
shall be returned to the CITY. CONTRACTOR shall be responsible for the
payment of wages to workers of a debarred subcontractor who has been allowed
to work on the project.
12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable
laws and regulations of the federal, state, and local government, including
Cal/OSHA requirements and requirements for verification of employees’ legal right
to work in the United States
CONTRACTOR shall maintain emergency first aid treatment for its employees
which complies with the Federal Occupational Safety and Health Act of 1970 (29
U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial
Relations Division 1, Department of Industrial Relations, Chapter 4.
CONTRACTOR shall ensure the availability of emergency medical services for its
employees in accordance with California Code of Regulations, Title 8, Section
1512.
CONTRACTOR shall submit the Illness and Injury Prevention Program and a
Project site specific safety program to CITY prior to beginning Work at the Project
site. CONTRACTOR shall maintain a confined space program that meets or
exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag
out program
13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and
subsistence pay to each worker needed to execute the work required by this
Agreement as such travel and subsistence payments are defined in the applicable
collective bargaining agreements filed in accordance with Labor Code Section
1773.8.
14. CONTRACTOR'S LIABILITY: The City of Rolling Hills and its officers, agents and
employees ("Indemnitees") shall not be answerable or accountable in any manner
for any loss or damage that may happen to the work or any part thereof, or for any
of the materials or other things used or employed in performing the work; or for
injury or damage to any person or persons, either workers or employees of
CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or
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other property from any cause whatsoever arising out of or in connection with the
performance of the work. CONTRACTOR shall be responsible for any damage or
injury to any person or property resulting from defects or obstructions or from any
cause whatsoever.
To the fullest extent permitted by law, CONTRACTOR will indemnify
Indemnities against and will hold and save Indemnitees harmless from any and all
actions, claims, damages to persons or property, penalties, obligations or liabilities
that may be asserted or claimed by any person, firm, entity, corporation, political
subdivision, or other organization arising out of or in connection with the work,
operation, or activities of CONTRACTOR, its agents, employees, subcontractors
or invitees provided for herein, whether or not there is concurrent passive
negligence on the part of City. In connection therewith:
a. CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities
and will pay all costs and expenses, including attorneys' fees,
expert fees and costs incurred in connection therewith.
b. CONTRACTOR will promptly pay any judgment rendered against
CONTRACTOR or Indemnitees covering such claims, damages,
penalties, obligations and liabilities arising out of or in connection
with such work, operations or activities of CONTRACTOR
hereunder, and CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
c. In the event Indemnitees are made a party to any action or
proceeding filed or prosecuted against CONTRACTOR for damages
or other claims arising out of or in connection with the work, operation
or activities hereunder, CONTRACTOR agrees to pay to
Indemnitees and any all costs and expenses incurred by
Indemnitees in such action or proceeding together with reasonable
attorneys' fees.
Contractor's obligations under this section apply regardless of whether or
not such claim, charge, damage, demand, action, proceeding, loss, stop notice,
cost, expense, judgment, civil fine or penalty, or liability was caused in part or
contributed to by an Indemnitee. However, without affecting the rights of City
under any provision of this agreement, to the extent required by Civil Code section
2782, Contractor shall not be required to indemnify and hold harmless City for
liability attributable to the active negligence of City, provided such active
negligence is determined by agreement between the parties or by the findings of
a court of competent jurisdiction. In instances where City is shown to have been
actively negligent and where City active negligence accounts for only a percentage
of the liability involved, the obligation of Contractor will be for that entire portion or
percentage of liability not attributable to the active negligence of City.
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So much of the money due to CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until
disposition has been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are
intended to be as broad and inclusive as is permitted by the law of the State of
California. This indemnity provision shall survive the termination of the Agreement
and is in addition to any other rights or remedies which Indemnitees may have
under the law.
This indemnity is effective without reference to the existence or applicability
of any insurance coverage which may have been required under this Agreement
or any additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through
it, hereby waives all rights of subrogation and contribution against the Indemnitees,
while acting within the scope of their duties, from all claims, losses and liabilities
arising out of or incident to activities or operations performed by or on behalf of the
CONTRACTOR regardless of any prior, concurrent, or subsequent passive
negligence by the Indemnitees.
15. THIRD PARTY CLAIMS. In accordance with Public Contract Code § 9201, CITY
will promptly inform CONTRACTOR regarding third-party claims against
CONTRACTOR, but in no event later than ten (10) business days after CITY
receives such claims. Such notification will be in writing and forwarded in
accordance with the “Notice” section of this Agreement. As more specifically
detailed in the contract documents, CONTRACTOR agrees to indemnify and
defend the City against any third-party claim.
16. WORKERS COMPENSATION: In accordance with California Labor Code
Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be
required to secure the payment of compensation to its employees. In accordance
with the provisions of California Labor Code Section 1861, CONTRACTOR, by
signing this contract, certifies as follows: "I am aware of the provisions of Section
3700 of the Labor Code which require every employer to be insured against liability
for worker's compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing
the performance of the work of this contract.
17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the
Agreement, and for 1 year thereafter, insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the
performance of the work hereunder by the CONTRACTOR, its agents,
representatives, employees, or subcontractors.
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a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad
as:
i. Commercial General Liability (CGL): Insurance Services Office (ISO)
Form CG 00 01 covering CGL on an “occurrence” basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $5,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG 25
03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
ii. Automobile Liability: Insurance Services Office Form CA 0001 covering
Code 1 (any auto), with limits no less than $5,000,000 per accident for
bodily injury and property damage.
iii. Workers’ Compensation insurance as required by the State of California,
with Statutory Limits, and Employers’ Liability insurance with a limit of no
less than $1,000,000 per accident for bodily injury or disease.
iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk”
(Special Perils) coverage form, with limits equal to the completed value of
the project and no coinsurance penalty provisions.
v. Professional Liability (if Design/Build), with limits no less than $2,000,000
per occurrence or claim, and $2,000,000 policy aggregate.
vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or
Errors and Omissions (if project involves environmental hazards) with
limits no less than $1,000,000 per occurrence or claim, and $2,000,000
policy aggregate.
vii. If the contractor maintains broader coverage and/or higher limits than the
minimums shown above, the CITY requires and shall be entitled to the
broader coverage and/or the higher limits maintained by CONTRACTOR.
Any available insurance proceeds in excess of the specified minimum
limits of insurance and coverage shall be available to the CITY.
b. Self-Insured Retentions. Self-insured retentions must be declared to and
approved by the CITY. At the option of the CITY, either: the CONTRACTOR
shall obtain coverage to reduce or eliminate such self-insured retentions as
respects the CITY, its officers, officials, employees, and volunteers; or the
CONTRACTOR shall provide a financial guarantee satisfactory to the CITY
guaranteeing payment of losses and related investigations, claim
administration, and defense expenses. The policy language shall provide, or
be endorsed to provide, that the self-insured retention may be satisfied by
either the named insured or CITY.
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c. Other Insurance Provisions. The insurance policies are to contain, or be
endorsed to contain, the following provisions:
i. The CITY, its officers, officials, employees, and volunteers are to be
covered as additional insureds on the CGL policy with respect to liability
arising out of work or operations performed by or on behalf of the
CONTRACTOR including materials, parts, or equipment furnished in
connection with such work or operations and automobiles owned, leased,
hired, or borrowed by or on behalf of the CONTRACTOR. General liability
coverage can be provided in the form of an endorsement to the
CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10, CG
11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37
forms if later revisions used).
ii. For any claims related to this project, the CONTRACTOR’s insurance
coverage shall be primary insurance coverage at least as broad as ISO CG
20 01 04 13 as respects the CITY, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the CITY, its
officers, officials, employees, or volunteers shall be excess of the
CONTRACTOR’s insurance and shall not contribute with it.
iii. Each insurance policy required by this clause shall provide that coverage
shall not be canceled, except with notice to the CITY.
d. Builder’s Risk (Course of Construction) Insurance.
i. CONTRACTOR may submit evidence of Builder’s Risk insurance in the
form of Course of Construction coverage. Such coverage shall name the
CITY as a loss payee as their interest may appear.
ii. If the Project does not involve new or major reconstruction, at the option of
the CITY, an Installation Floater may be acceptable. For such projects, a
Property Installation Floater shall be obtained that provides for the
improvement, remodel, modification, alteration, conversion or adjustment to
existing buildings, structures, processes, machinery, and equipment. The
Property Installation Floater shall provide property damage coverage for
any building, structure, machinery or equipment damaged, impaired,
broken, or destroyed during the performance of the Work, including during
transit, installation, and testing at the CITY’s site.
e. Claims Made Policies. If any coverage required is written on a claims-made
coverage form:
i. The retroactive date must be shown, and this date must be before the
execution date of the contract or the beginning of contract work.
ii. Insurance must be maintained and evidence of insurance must be provided
for at least five (5) years after completion of contract work.
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iii. If coverage is cancelled or non-renewed, and not replaced with another
claims-made policy form with a retroactive date prior to the contract
effective, or start of work date, the CONTRACTOR must purchase extended
reporting period coverage for a minimum of five (5) years after completion
of contract work.
iv. A copy of the claims reporting requirements must be submitted to the CITY
for review.
v. If the services involve lead-based paint or asbestos
identification/remediation, the Contractors Pollution Liability policy shall not
contain lead-based paint or asbestos exclusions. If the services involve
mold identification/remediation, the Contractors Pollution Liability policy
shall not contain a mold exclusion, and the definition of Pollution shall
include microbial matter, including mold.
f. Acceptability of Insurers. Insurance is to be placed with insurers authorized
to conduct business in the state with a current A.M. Best rating of no less than
A: VII, unless otherwise acceptable to the CITY.
g. Waiver of Subrogation. CONTRACTOR hereby agrees to waive rights of
subrogation which any insurer of CONTRACTOR may acquire from
CONTRACTOR by virtue of the payment of any loss. CONTRACTOR agrees
to obtain any endorsement that may be necessary to affect this waiver of
subrogation. The Workers’ Compensation policy shall be endorsed with a
waiver of subrogation in favor of the CITY for all work performed by the
CONTRACTOR, its employees, agents and subcontractors.
h. Verification of Coverage. CONTRACTOR shall furnish the CITY with original
Certificates of Insurance including all required amendatory endorsements (or
copies of the applicable policy language effecting coverage required by this
clause) and a copy of the Declarations and Endorsement Page of the CGL
policy listing all policy endorsements to CITY before work begins. However,
failure to obtain the required documents prior to the work beginning shall not
waive the CONTRACTOR’s obligation to provide them. The CITY reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, required by these specifications, at any time.
i. Subcontractors. CONTRACTOR shall require and verify that all
subcontractors maintain insurance meeting all requirements stated herein,
and CONTRACTOR shall ensure that CITY is an additional insured on
insurance required from subcontractors. For CGL coverage, subcontractors
shall provide coverage with a form at least as broad as CG 20 38 04 13.
j. Special Risks or Circumstances. CITY reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other circumstances.
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18. ASSIGNMENT: This contract is not assignable nor the performance of either
party's duties delegable without the prior written consent of the other party. Any
attempted or purported assignment or delegation of any of the rights of obligations
of either party without the prior written consent of the other shall be void and of no
force and effect.
19. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain
as to the CITY, a wholly independent contractor. Neither the CITY nor any of its
agents shall have control of the conduct of CONTRACTOR or any of
CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not
at any time or in any manner represent that it or any of its agents or employees
are in any manner agents or employees of CITY.
20. TAXES: CONTRACTOR is responsible for paying all retail sales and use,
transportation, export, import, special or other taxes and duties applicable to, and
assessable against any work, materials, equipment, services, processes and
operations incidental to or involved in this contract. CONTRACTOR is responsible
for ascertaining and arranging to pay them. The prices established in the contract
shall include compensation for any taxes CONTRACTOR is required to pay by
laws and regulations in effect at the bid opening date.
21. LICENSES: CONTRACTOR represents and warrants to CITY that it has all
licenses, permits, qualifications, insurance, and approvals of whatsoever nature
which are legally required of CONTRACTOR to practice its profession.
CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its
sole cost and expense, keep in effect or obtain at all times during the term of this
Agreement any licenses, permits, insurance, and approvals which are legally
required of CONTRACTOR to practice its profession.
Contractors are required by law to be licensed and regulated by the Contractors’
State License Board which has jurisdiction to investigate complaints against
contractors if a complaint regarding a patent act or omission is filed within five (5)
years of the date of the alleged violation. A complaint regarding a latent act or
omission pertaining to structural defects must be filed within ten (10) years of the
date of the alleged violation. Any questions concerning a contractor may be
referred to the Registrar, Contractors’ State License Board, P.O. Box 26000,
Sacramento, California 95826.
22. RECORDS: CONTRACTOR shall maintain accounts and records, including
personnel, property, and financial records, adequate to identify and account for all
costs pertaining to this Agreement and such other records as may be deemed
necessary by CITY or any authorized representative, and will be retained for four
years after the expiration of this Agreement. All such records shall be made
available for inspection or audit by CITY at any time during regular business hours.
23. SEVERABILITY: If any portion of these contract documents are declared by a
court of competent jurisdiction to be invalid or unenforceable, then such portion will
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be deemed modified to the extent necessary in the opinion of the court to render
such portion enforceable and, as so modified, such portion and the balance of this
Agreement will continue in full force and effect.
24. WHOLE AGREEMENT: This Agreement supersedes any and all other
agreements either oral or written, between the parties and contains all of the
covenants and agreements between the parties pertaining to the work of
improvements described herein. Each party to this contract acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have
been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that any other agreement, statements or promise not
contained in this contract shall not be valid or binding. Any modifications of this
contract will be effective only if signed by the party to be charged.
25. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set
forth hereinafter in execution of this Agreement represent all individuals, firm
members, partners, joint ventures, and/or corporate officers having a principal
interest herein. Each party warrants that the individuals who have signed this
Agreement have the legal power, right, and authority to make this Agreement and
to bind each respective party. This Agreement may be modified by written
amendment. CITY’s city manager may execute any such amendment on CITY’s
behalf.
26. NOTICES: All notices permitted or required under this Agreement shall be in
writing, and shall be deemed made when delivered to the applicable party’s
representative as provided in this Agreement. Additionally, such notices may be
given to the respective parties at the following addresses, or at such other
addresses as the parties may provide in writing for this purpose. Such notices shall
be deemed made when personally delivered or when mailed forty-eight (48) hours
after deposit in the U.S. mail, first-class postage prepaid, and addressed to the
party at its applicable address.
CITY OF ROLLING HILLS
2 Portuguese Bend Rd.
Rolling Hills, CA 90274
Attention: ________________________ Project Manager
CONTRACTOR:
__________________________________________
__________________________________________
Attention: __________________________________
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27. DISPUTES: Effective January 1, 1991, Section 20104 et seq., of the California
Public Contract Code prescribes a process utilizing informal conferences, non-
binding judicial supervised mediation, and judicial arbitration to resolve disputes
on construction claims of $375,000 or less. Effective January 1, 2017, Section
9204 of the Public Contract Code prescribes a process for negotiation and
mediation to resolve disputes on construction claims. The intent of this Section is
to implement Sections 20104 et seq. and Section 9204 of the California Public
Contract Code. This Section shall be construed to be consistent with said statutes.
Claims: For purposes of this Section, “Claim” means a separate demand by
CONTRACTOR, after a change order duly requested in accordance with the terms
of this Contract has been denied by the CITY, for (A) a time extension, (B) payment
of money or damages arising from Work done by or on behalf of CONTRACTOR
pursuant to the Contract, or (C) an amount the payment of which is disputed by
the CITY. A “Claim” does not include any demand for payment for which
CONTRACTOR has failed to provide notice, request a change order, or otherwise
failed to follow any procedures contained in the Contract Documents. Claims
governed by this Section may not be filed unless and until CONTRACTOR
completes all procedures for giving notice of delay or change and for the
requesting of a time extension or change order, including but not necessarily
limited to the change order procedures contained herein, and CONTRACTOR’s
request for a change has been denied in whole or in part. Claims governed by this
Section must be filed no later than fourteen (14) days after a request for change
has been denied in whole or in part or after any other event giving rise to the Claim.
The Claim shall be submitted in writing to the CITY and shall include on its first
page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the
claim shall include the documents necessary to substantiate the claim. Nothing in
this Section is intended to extend the time limit or supersede notice requirements
otherwise provided by contract for the filing of claims, including all requirements
pertaining to compensation or payment for extra Work, disputed Work, and/or
changed conditions. Failure to follow such contractual requirements shall bar any
claims or subsequent lawsuits for compensation or payment thereon.
Supporting Documentation: The CONTRACTOR shall submit all claims in the
following format:
Summary of claim merit and price, reference Contract Document provisions
pursuant to which the claim is made
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
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Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If CONTRACTOR’s claim is based in whole or in part on an allegation of
errors or omissions in the Drawings or Specifications for the Project,
CONTRACTOR shall provide a summary of the percentage of the claim
subject to design errors or omissions and shall obtain a certificate of merit
in support of the claim of design errors and omissions.
Cover letter and certification of validity of the claim, including any claims
from subcontractors of any tier, in accordance with Government Code
section 12650 et seq.
City’s Response. Upon receipt of a claim pursuant to this Section, CITY shall conduct a
reasonable review of the claim and, within a period not to exceed 45 days, shall provide
CONTRACTOR a written statement identifying what portion of the claim is disputed and
what portion is undisputed. Any payment due on an undisputed portion of the claim will
be processed and made within 60 days after the public entity issues its written statement.
If CITY needs approval from its governing body to provide the CONTRACTOR a
written statement identifying the disputed portion and the undisputed portion of the
claim, and the governing body does not meet within the 45 days or within the
mutually agreed to extension of time following receipt of a claim sent by registered
mail or certified mail, return receipt requested, CITY shall have up to three days
following the next duly publicly noticed meeting of the governing body after the 45-
day period, or extension, expires to provide CONTRACTOR a written statement
identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, CITY may request in writing additional
documentation supporting the claim or relating to defenses or claims CITY may
have against the CONTRACTOR. If additional information is thereafter required, it
shall be requested and provided pursuant to this subdivision, upon mutual
agreement of CITY and the CONTRACTOR.
CITY’s written response to the claim, as further documented, shall be submitted to
CONTRACTOR within 30 days (if the claim is less than $50,000, within 15 days)
after receipt of the further documentation, or within a period of time no greater than
that taken by CONTRACTOR in producing the additional information or requested
documentation, whichever is greater.
Meet and Confer. If the CONTRACTOR disputes CITY’s written response, or CITY fails
to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing,
either within 15 days of receipt of CITY’s response or within 15 days of CITY’s failure to
respond within the time prescribed, respectively, and demand an informal conference to
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meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY
shall schedule a meet and confer conference within 30 days for settlement of the dispute.
Mediation. Within 10 business days following the conclusion of the meet and confer
conference, if the claim or any portion of the claim remains in dispute, CITY shall provide
the CONTRACTOR a written statement identifying the portion of the claim that remains
in dispute and the portion that is undisputed. Any payment due on an undisputed portion
of the claim shall be processed and made within 60 days after CITY issues its written
statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing,
shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the
associated costs equally. CITY and CONTRACTOR shall mutually agree to a mediator
within 10 business days after the disputed portion of the claim has been identified in
writing unless the parties agree to select a mediator at a later time.
If the Parties cannot agree upon a mediator, each Party shall select a mediator
and those mediators shall select a qualified neutral third party to mediate with
regard to the disputed portion of the claim. Each Party shall bear the fees and costs
charged by its respective mediator in connection with the selection of the neutral
mediator.
For purposes of this section, mediation includes any nonbinding process,
including, but not limited to, neutral evaluation or a dispute review board, in which
an independent third party or board assists the Parties in dispute resolution
through negotiation or by issuance of an evaluation. Any mediation utilized shall
conform to the timeframes in this section.
Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation
conducted pursuant to this section shall excuse any further obligation under
Section 20104.4 to mediate after litigation has been commenced.
The mediation shall be held no earlier than the date CONTRACTOR completes
the Work or the date that CONTRACTOR last performs Work, whichever is earlier.
All unresolved claims shall be considered jointly in a single mediation unless a new
unrelated claim arises after mediation is completed.
Procedures After Mediation. If following the mediation, the claim or any portion remains
in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with
Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of
Title 1 of the Government Code. For purposes of those provisions, the running of the
period of time within which a claim must be filed shall be tolled from the time
CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time
the claim is denied, including any period of time utilized by the meet and confer
conference or mediation.
Civil Actions. The following procedures are established for all civil actions filed to resolve
claims subject to this Section:
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Within 60 days, but no earlier than 30 days, following the filing or responsive
pleadings, the court shall submit the matter to non-binding mediation unless
waived by mutual stipulation of both parties or unless mediation was held prior to
commencement of the action in accordance with Public Contract Code section
9204 and the terms of these procedures. The mediation process shall provide for
the selection within 15 days by both parties of a disinterested third person as
mediator, shall be commenced within 30 days of the submittal, and shall be
concluded within 15 days from the commencement of the mediation unless a time
requirement is extended upon a good cause showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration
pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of
the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The
Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter
3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding
brought under this subdivision consistent with the rules pertaining to judicial
arbitration.
In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3
of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced
in construction law, and (B) any party appealing an arbitration award who does not
obtain a more favorable judgment shall, in addition to payment of costs and fees
under that chapter, also pay the attorney’s fees on appeal of the other party.
Government Code Claims. In addition to any and all contract requirements
pertaining to notices of and requests for compensation or payment for extra work,
disputed work, claims and/or changed conditions, CONTRACTOR must comply
with the claim procedures set forth in Government Code sections 900 et seq. prior
to filing any lawsuit against the CITY. Such Government Code claims and any
subsequent lawsuit based upon the Government Code claims shall be limited to
those matters that remain unresolved after all procedures pertaining to extra work,
disputed work, claims, and/or changed conditions have been followed by
CONTRACTOR. If no such Government Code claim is submitted, or if any
prerequisite contractual requirements are not otherwise satisfied as specified
herein, CONTRACTOR shall be barred from bringing and maintaining a valid
lawsuit against the CITY. A Government Code claim must be filed no earlier than
the date the work is completed or the date CONTRACTOR last performs work on
the Project, whichever occurs first. A Government Code claim shall be inclusive of
all unresolved claims unless a new unrelated claim arises after the Government
Code claim is submitted.
Non-Waiver. CITY’s failure to respond to a claim from CONTRACTOR within the
time periods described in this Section or to otherwise meet the time requirements
of this Section shall result in the claim being deemed rejected in its entirety. CITY’s
failure to respond shall not waive CITY’s rights to any subsequent procedures for
the resolution of disputed claims.
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28. NON-DISCRIMINATION: Contractor represents that it is an equal opportunity
employer and that it shall not discriminate against any employee or applicant for
employment because of race, religion, color, national origin, ancestry, sex, age or
other interests protected by the State or Federal Constitutions. Such non-
discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff or termination. A violation of this section exposes CONTRACTOR to the
penalties provided for in Labor Code Section 1735.
29. TERMINATION: This Contract may be terminated by CITY at any time, either with
our without cause, by giving CONTRACTOR three (3) days advance written notice.
In the event of termination by CITY for any reason other than the fault of
CONTRACTOR, CITY shall pay CONTRACTOR for all Work performed up to that
time as provided herein. In the event of breach of the Contract by Contractor, CITY
may terminate the Contract immediately without notice, may reduce payment to
CONTRACTOR in the amount necessary to offset CITY’s resulting damages, and
may pursue any other available recourse against CONTRACTOR.
CONTRACTOR may not terminate this Contract except for cause. In the event
this Contract is terminated in whole or in part as provided, CITY may procure, upon
such terms and in such manner as it may determine appropriate, services similar
to those terminated. Further, if this Contract is terminated as provided, CITY may
require CONTRACTOR to provide all finished or unfinished documents, data,
diagrams, drawings, materials or other matter prepared or built by CONTRACTOR
in connection with its performance of this Contract.
30. ANTI-TRUST CLAIMS: This provision shall be operative if this Contract
Agreement is applicable to California Public Contract Code Section 7103.5. In
entering into this Contract Agreement to supply goods, services or materials,
Contractor hereby offers and agrees to assign to the Agency all rights, title, and
interest in and to all causes of action it may have under Section 4 of the Clayton
Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing
with Section 16700, of Part 2 of Division 7 of the Business and Professions Code)
arising from purchases of goods, services, or materials pursuant to the Contract
Agreement. This assignment shall be made and become effective at the time the
Agency tender final payment to Contractor, without further acknowledgment by the
Parties.
31. NO THIRD PARTY BENEFICIARY: This Contract and every provision herein is
for the exclusive benefit of the Contractor and the City and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of the
Contractor’s or the City’s obligations under this Contract.
32. TIME IS OF ESSENCE: Time is of the essence for each and every provision of
the Contract Documents.
33. FORCE MAJEURE: If CONTRACTOR is delayed in the performance or progress
of the work by a Force Majeure Event, then the CONTRACTOR shall be entitled
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to a time extension, as provided in the contract documents, when the work stopped
is on the critical path and shall not be charged liquidated damages. Such a non-
compensable adjustment shall be CONTRACTOR’s sole and exclusive remedy for
such delays and the CONTRACTOR will not receive an adjustment to the contract
price or any other compensation. Contractor must submit a timely request in
accordance with the requirements of the contract documents. A Force Majeure
Event shall mean an event that materially affects a party’s performance and is one
or more of the following: (1) Acts of God or other natural disasters occurring at the
project site; (2) terrorism or other acts of a public enemy; (3) orders of
governmental authorities (including, without limitation, unreasonable and
unforeseeable delay in the issuance of permits or approvals by governmental
authorities that are required for the work); (4) pandemics, epidemics or quarantine
restrictions; and (5) strikes and other organized labor action occurring at the project
site and the effects thereof on the work, only to the extent such strikes and other
organized labor action are beyond the control of CONTRACTOR and its
subcontractors, of every tier, and to the extent the effects thereof cannot be
avoided by use of replacement workers. For purposes of this section, “orders of
governmental authorities,” includes ordinances, emergency proclamations and
orders, rules to protect the public health, welfare and safety, and other actions of
the City in its capacity as a municipal authority.
34. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE: Each
and every provision of law required to be included in these Contract Documents
shall be deemed to be included in these Contract Documents. The Contractor
shall comply with all requirements of applicable federal, state and local laws, rules
and regulations, including, but not limited to, the provisions of the California Labor
Code and California Public Contract Code which are applicable to this Work.
35. ACCEPTANCE OF FACSIMILE SIGNATURES: The Parties agree that this
Contract, agreements ancillary to this Contract, and related documents to be
entered into in connection with this Contract will be considered signed when the
signature of a party is delivered by facsimile transmission. Such facsimile
signature will be treated in all respects as having the same effect as an original
signature.
36. GOVERNING LAW: This Agreement shall be governed by the laws of the State
of California, and exclusive venue for any action involving this Contract will be in
Los Angeles County.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with
all the formalities required by law on the respective dates set forth opposite their
signatures.
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State of California CONTRACTOR'S License No. __
CONTRACTOR
___________ By:____________________________________________
Date TITLE
CITY OF ROLLING HILLS, CALIFORNIA
____________ By: ____________________________________________
Date JEFF PIEPER, MAYOR
ATTEST:
By: ____________________________________________
Date CHRISTIAN HORVATH, CITY CLERK CONTRACTOR'S Business Phone
Emergency Phone at which CONTRACTOR can be reached at any time:
( )
APPROVED AS TO FORM:
_______________________________________________________________
PATRICK DONEGAN, CITY ATTORNEY
__________________
Date
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AGREEMENT OF INDEMNIFICATION
AND HOLD HARMLESS AND WAIVER OF SUBROGATION AND CONTRIBUTION
DESCRIBE PROJECT
Contract/Agreement/License/Permit No. or description:
Indemnitor(s) (list all names):
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and
expense, to defend, protect, indemnify, and hold harmless the City of Rolling Hills and its
respective elected officials, officers, attorneys, agents, employees, volunteers,
successors, and assigns (collectively “Indemnitees”) from and against any and all
damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings,
expenses, judgments, penalties, liens, and losses of any nature whatsoever, including
fees of accountants, attorneys, or other professionals and all costs associated therewith
(collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in
connection with, resulting from, or related to any act, failure to act, error, or omission of
Indemnitor or any of its officers, agents, servants, employees, subcontractors,
materialmen, suppliers or their officers, agents, servants or employees, arising or claimed
to arise, directly or indirectly, out of, in connection with, resulting from, or related to the
above-referenced contract, agreement, license, or permit (the “Agreement”) or the
performance or failure to perform any term, provision, covenant, or condition of the
Agreement, including this indemnity provision. This indemnity provision is effective
regardless of any prior, concurrent, or subsequent active or passive negligence by
Indemnitees and shall operate to fully indemnify Indemnitees against any such
negligence. This indemnity provision shall survive the termination of the Agreement and
is in addition to any other rights or remedies which Indemnitees may have under the law.
Payment is not required as a condition precedent to an Indemnitee’s right to recover under
this indemnity provision, and an entry of judgment against an Indemnitee shall be
conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.
Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing
this indemnification provision. Notwithstanding the foregoing, nothing in this instrument
shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct
to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b)
the contracting public agency’s active negligence to the limited extent that the underlying
Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference
to the existence or applicability of any insurance coverages which may have been
required under the Agreement or any additional insured endorsements which may extend
to Indemnitees.
Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives
all rights of subrogation and contribution against the Indemnitees, while acting within the
scope of their duties, from all claims, losses and liabilities arising out of or incident to
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activities or operations performed by or on behalf of the Indemnitor regardless of any
prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
Accountants, attorneys, or other professionals employed by Indemnitor to defend
Indemnitees shall be selected by Indemnitees.
In the event there is more than one person or entity named in the Agreement as an
Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument
shall be joint and several.
“Indemnitor”
Name Name
By: By:
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Exhibit J - Notice to Proceed
CITY OF ROLLING HILLS
NOTICE TO PROCEED
DATE: _________
_____________________________
_____________________________
_____________________________
(Name, Address and Phone No. of Contractor)
NOTICE IS HEREBY GIVEN that the aforesaid contractor is hereby authorized to proceed with
the Tennis Court ADA Improvement Project, Job No. 2025-01 , as more particularly
described in the plans and specifications therefore, and incorporated herein by reference,
starting ________________.
Unless otherwise provided, the contract time shall commence on said ________, and work shall
be diligently prosecuted to completion within the time provided in Article 3.
CITY OF ROLLING HILLS
By: __________________________
Project Manager / Consulting Engineer
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Exhibit K – Contractor’s Waiver & Affidavit
Contractor's Waiver and Affidavit
(Individual)
STATE OF CALIFORNIA )
) SS
COUNTY OF LOS ANGELES )
________________________________________________________________
First being duly sworn, deposes and says:
That he/she, as general contractor on __________________________ , entered into a written
contract with the City of Rolling Hills, as owner, for the construction of the Tennis Court ADA
Improvement Project, Job No. 2025-01 , in the City of Rolling Hills, County of Los Angeles,
State of California.
That said improvement was fully completed on __________________________.
That all bills for labor and/or material furnished in connection with the construction of said
buildings and work of improvements have been fully paid;
That said affiant further certifies and declares that he/she will testify or depose before any
competent tribunal, officer, or person, in any case now pending or hereafter instituted, to the
truth of the foregoing statements and each of them.
___________________________________
Contractor or Contractor's Authorized Agent
SUBSCRIBED AND SWORN TO BEFORE ME
ON ________________________________
________________________________
Notary Public in and for the County of
Los Angeles, State of California
Place Notary Seal Above
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Exhibit L - Notice of Acceptance
CITY OF ROLLING HILLS
NOTICE OF ACCEPTANCE
DATE: _________
_____________________________
_____________________________
_____________________________
(Name, Address and Phone No. of Contractor)
NOTICE IS HEREBY GIVEN that the aforesaid contractor has satisfactorily completed the
Tennis Court ADA Improvement Project, Job No. 2025-01, in accordance with the project
plans, specifications, and authorized changes, and that at its regular meeting held on
______________, 20___, Rolling Hills City Council formally accepted said project as
satisfactorily completed.
The release of retention will be 35 days from the date of the Notice of Acceptance.
CITY OF ROLLING HILLS
By: __________________________
Project Manager / Consulting Engineer
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Exhibit M - Notice of Completion
RECORDING REQUESTED BY:
CITY OF ROLLING HILLS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
WHEN RECORDED MAIL TO:
CITY OF ROLLING HILLS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE
CITY OF ROLLING HILLS
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN:
1. The City of Rolling Hills is the Owner of that certain public improvement known as the Tennis
Court ADA Improvement Project, Job No. 2025-01.
2. Owner's address is: 2 Portuguese Bend Road, Rolling Hills, California 90274.
3. Work was completed on the said public improvement and was accepted by the City on.
4. The Contractor on said job was ___________________________ of _________________,
California per contract dated ______________. Kindly refer to _____________ on all matters
relating to said contract.
5. The property on which said work of improvement was completed is in the City of Rolling Hills,
County of Los Angeles, State of California and is described as the City Hall ADA Improvements
Project, Job No. XXXXX located at 2 Portuguese Bend Road, Rolling Hills, California 90277.
_________________ _________________________________
Dated Karina Banales, City Manager
VERIFICATION
The undersigned says: I am the City Manager of the City of Rolling Hills, California, the Declarant of the
foregoing Notice of Completion, that said City being the owner of the aforesaid interest or estate in the
property described in the foregoing notice; that I have read the same and know the contents thereof, and
the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and
correct.
_________________ _________________________________
Dated Karina Banales, City Manager
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Exhibit N – Project Plans
Project Plans
A – CL_BID_250113_2025-01_GR2301100001_ApprovedGradingPlans.pdf
B - CL_BID_250113_2025-01_ZC23-071_RetainingWalls_Approved.pdf
C - CL_BID_250113_2025-01_RHCA_TC_CabanaArch_Approved.pdf
D - CL_BID_250113_2025-01_RHCA_TC_CabanaStructure_Approved.pdf
E - CL_BID_250113_2025-01_RHCA_TC_Cabana_ElectricalSet.pdf
F - CL_BID_250113_2025-01_RHCA_TC_Cabana_PlumbingSet.pdf
G - CL_BID_250113_2025-01_RHCA_TC_LandscapeSet_24x36.pdf
H – CL_BID_250113_2025-01_PBR-RHR_8inchMain_SewerImprvmntPlans.pdf
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1
Attachment A
237
S 66°49'30" E167.95'N 25°29'55" E333.74'N 25°29'55" E282.16'AS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C0.0VICINITY MAPGENERAL NOTES INSPECTION NOTESNOTE: DRAINAGE NOTESAGENCY NOTESGENERAL GEOTECHNICAL NOTESFILL NOTESFIRE DEPARTMENT ACCESS DRIVEWAY REQUIREMENTS FOR GRADING PROJECTSENGINEER'S / SURVEYOR'S STATEMENT REGARDING THE PRESENCE OF MONUMENTSWITHIN PROJECT LIMITSLID MAPLow Impact Development Analysis12/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26238
S 66°49'30" E167.95'N 25°29'55" E333.74'N 25°29'55" E282.16'N 49°33'40" W173.58'AS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C0.110102010239
N 25°29'55" E333.74'N 25°29'55" E282.16'N 49°33'40" W173.58'AS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C1.010102010ANY UNDERGROUND UTILITIES OR STRUCTURES SHOWN ON THESE PLANS WEREPLOTTED FROM CITY RECORDS. NO ADDITIONAL UTILITY OR SUBSTRUCTURE RESEARCHHAS BEEN PERFORMED. THE CONTRACTOR SHALL DETERMINE THE EXISTENCE AND THETRUE HORIZONTAL AND VERTICAL LOCATION AND SIZE OF ANY UNDERGROUND UTILITIESOR STRUCTURES AND SHALL BE RESPONSIBLE FOR PROTECTION, ADJUSTMENT, ORDAMAGE TO ANY PUBLIC OR PRIVATE UTILITIES SHOWN OR NOT SHOWN HEREON. THECONTRACTOR SHALL ALSO BE RESPONSIBLE FOR NOTIFYING U.S.A./DIG ALERT AT1-800-227-2600 FOR UNDERGROUND UTILITY MARKING AT LEAST 48 HOURS PRIOR TOCOMMENCING ANY CONSTRUCTION. CONSTRUCTION SHALL NOT COMMENCE PRIOR TOSAID UNDERGROUND UTILITY MARKING.UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA12/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26240
CONSTRUCTION NOTESACROYNMSLEGENDAS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C1.155105ANY UNDERGROUND UTILITIES OR STRUCTURES SHOWN ON THESE PLANS WEREPLOTTED FROM CITY RECORDS. NO ADDITIONAL UTILITY OR SUBSTRUCTURE RESEARCHHAS BEEN PERFORMED. THE CONTRACTOR SHALL DETERMINE THE EXISTENCE AND THETRUE HORIZONTAL AND VERTICAL LOCATION AND SIZE OF ANY UNDERGROUND UTILITIESOR STRUCTURES AND SHALL BE RESPONSIBLE FOR PROTECTION, ADJUSTMENT, ORDAMAGE TO ANY PUBLIC OR PRIVATE UTILITIES SHOWN OR NOT SHOWN HEREON. THECONTRACTOR SHALL ALSO BE RESPONSIBLE FOR NOTIFYING U.S.A./DIG ALERT AT1-800-227-2600 FOR UNDERGROUND UTILITY MARKING AT LEAST 48 HOURS PRIOR TOCOMMENCING ANY CONSTRUCTION. CONSTRUCTION SHALL NOT COMMENCE PRIOR TOSAID UNDERGROUND UTILITY MARKING.UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA12/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26241
N 25°29'55" E333.74'CONSTRUCTION NOTESACROYNMSLEGENDAS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C1.255105ANY UNDERGROUND UTILITIES OR STRUCTURES SHOWN ON THESE PLANS WEREPLOTTED FROM CITY RECORDS. NO ADDITIONAL UTILITY OR SUBSTRUCTURE RESEARCHHAS BEEN PERFORMED. THE CONTRACTOR SHALL DETERMINE THE EXISTENCE AND THETRUE HORIZONTAL AND VERTICAL LOCATION AND SIZE OF ANY UNDERGROUND UTILITIESOR STRUCTURES AND SHALL BE RESPONSIBLE FOR PROTECTION, ADJUSTMENT, ORDAMAGE TO ANY PUBLIC OR PRIVATE UTILITIES SHOWN OR NOT SHOWN HEREON. THECONTRACTOR SHALL ALSO BE RESPONSIBLE FOR NOTIFYING U.S.A./DIG ALERT AT1-800-227-2600 FOR UNDERGROUND UTILITY MARKING AT LEAST 48 HOURS PRIOR TOCOMMENCING ANY CONSTRUCTION. CONSTRUCTION SHALL NOT COMMENCE PRIOR TOSAID UNDERGROUND UTILITY MARKING.UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA12/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26242
N 25°29'55" E
333.74'F
CONSTRUCTION NOTES
ACROYNMSLEGEND
AS SHOWNBolton Engineering Corp.Civil Engineering and Surveying25834 Narbonne Avenue Suite 210Lomita, Ca. 90717Ph: 310-325-5580 Fax: 310-325-5581C1.3
5 5 10
5
ANY UNDERGROUND UTILITIES OR STRUCTURES SHOWN ON THESE PLANS WERE
PLOTTED FROM CITY RECORDS. NO ADDITIONAL UTILITY OR SUBSTRUCTURE RESEARCH
HAS BEEN PERFORMED. THE CONTRACTOR SHALL DETERMINE THE EXISTENCE AND THE
TRUE HORIZONTAL AND VERTICAL LOCATION AND SIZE OF ANY UNDERGROUND UTILITIES
OR STRUCTURES AND SHALL BE RESPONSIBLE FOR PROTECTION, ADJUSTMENT, OR
DAMAGE TO ANY PUBLIC OR PRIVATE UTILITIES SHOWN OR NOT SHOWN HEREON. THE
CONTRACTOR SHALL ALSO BE RESPONSIBLE FOR NOTIFYING U.S.A./DIG ALERT AT
1-800-227-2600 FOR UNDERGROUND UTILITY MARKING AT LEAST 48 HOURS PRIOR TO
COMMENCING ANY CONSTRUCTION. CONSTRUCTION SHALL NOT COMMENCE PRIOR TO
SAID UNDERGROUND UTILITY MARKING.
UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA
12/26/2023 11:41:52 AM
anwong
This set of plans and specifications must be kept at the job site
at all times, and it is unlawful to make any changes,
modifications or alterations to these plans or specifications
without the prior written permission of the Building Official. The
stamping of this set of plans and specifications SHALL NOT,
under any circumstances, be deemed to permit or to be an
approval of any work or activity that violates any provisions of
any County Ordinance or State Law
BUILDING AND SAFETY DIVISION
Department of Public Works
DRAINAGE & GRADING APPROVED
UNDER LOS ANGELES COUNTY CODE
TITLE 26
243
S 66°49'30" E167.95'CONSTRUCTION NOTESAS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C1.455105ANY UNDERGROUND UTILITIES OR STRUCTURES SHOWN ON THESE PLANS WEREPLOTTED FROM CITY RECORDS. NO ADDITIONAL UTILITY OR SUBSTRUCTURE RESEARCHHAS BEEN PERFORMED. THE CONTRACTOR SHALL DETERMINE THE EXISTENCE AND THETRUE HORIZONTAL AND VERTICAL LOCATION AND SIZE OF ANY UNDERGROUND UTILITIESOR STRUCTURES AND SHALL BE RESPONSIBLE FOR PROTECTION, ADJUSTMENT, ORDAMAGE TO ANY PUBLIC OR PRIVATE UTILITIES SHOWN OR NOT SHOWN HEREON. THECONTRACTOR SHALL ALSO BE RESPONSIBLE FOR NOTIFYING U.S.A./DIG ALERT AT1-800-227-2600 FOR UNDERGROUND UTILITY MARKING AT LEAST 48 HOURS PRIOR TOCOMMENCING ANY CONSTRUCTION. CONSTRUCTION SHALL NOT COMMENCE PRIOR TOSAID UNDERGROUND UTILITY MARKING.UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA12/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26244
AS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C2.012/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26245
MOW CURBTYPE A1-6 (Modified)ALTERNATE-EDGER121 MAXTYPE A1-Varies (Up to 24")AS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C3.012/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26246
AS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581C3.112/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26247
12/26/2023 11:41:52 AM
anwong
This set of plans and specifications must be kept at the job site
at all times, and it is unlawful to make any changes,
modifications or alterations to these plans or specifications
without the prior written permission of the Building Official. The
stamping of this set of plans and specifications SHALL NOT,
under any circumstances, be deemed to permit or to be an
approval of any work or activity that violates any provisions of
any County Ordinance or State Law
BUILDING AND SAFETY DIVISION
Department of Public Works
DRAINAGE & GRADING APPROVED
UNDER LOS ANGELES COUNTY CODE
TITLE 26
EROSION AND SEDIMENT CONTROL PLAN
APPROVED FOR DRAINAGE
STORM SEASON 2023
anwong
12/26/2023 11:45:58 AM
BUILDING AND SAFETY DIVISION
LA COUNTY DEPARTMENT OF PUBLIC WORKS
248
S 66°49'30" E167.95'N 25°29'55" E333.74'N 49°33'40" W191.66'N 25°29'55" E282.16'N 49°33'40" W173.58'O1AMBECHJKFGDILO2NAS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581H16163216ANY UNDERGROUND UTILITIES OR STRUCTURES SHOWN ON THESE PLANS WEREPLOTTED FROM CITY RECORDS. NO ADDITIONAL UTILITY OR SUBSTRUCTURE RESEARCHHAS BEEN PERFORMED. THE CONTRACTOR SHALL DETERMINE THE EXISTENCE AND THETRUE HORIZONTAL AND VERTICAL LOCATION AND SIZE OF ANY UNDERGROUND UTILITIESOR STRUCTURES AND SHALL BE RESPONSIBLE FOR PROTECTION, ADJUSTMENT, ORDAMAGE TO ANY PUBLIC OR PRIVATE UTILITIES SHOWN OR NOT SHOWN HEREON. THECONTRACTOR SHALL ALSO BE RESPONSIBLE FOR NOTIFYING U.S.A./DIG ALERT AT1-800-227-2600 FOR UNDERGROUND UTILITY MARKING AT LEAST 48 HOURS PRIOR TOCOMMENCING ANY CONSTRUCTION. CONSTRUCTION SHALL NOT COMMENCE PRIOR TOSAID UNDERGROUND UTILITY MARKING.UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA12/26/2023 11:41:52 AManwongThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works DRAINAGE & GRADING APPROVEDUNDER LOS ANGELES COUNTY CODETITLE 26249
1
Attachment B
250
AS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581S1VICINITY MAP1010201009/27/2023 11:10:57 AMtvtoThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works APPROVEDUNDER LOS ANGELES COUNTY CODETITLES 26, 30 AND 31BL2308170004new retaining wall for grading only2023-9-27 ADA IMPROVEMENTS* Submit finish materials for approval prior to installation251
N 25°29'55" E333.74'AS SHOWNBolton Engineering Corp.
Civil Engineering and Surveying
25834 Narbonne Avenue Suite 210
Lomita, Ca. 90717
Ph: 310-325-5580 Fax: 310-325-5581S255105ANY UNDERGROUND UTILITIES OR STRUCTURES SHOWN ON THESE PLANS WERE
PLOTTED FROM CITY RECORDS. NO ADDITIONAL UTILITY OR SUBSTRUCTURE RESEARCH
HAS BEEN PERFORMED. THE CONTRACTOR SHALL DETERMINE THE EXISTENCE AND THE
TRUE HORIZONTAL AND VERTICAL LOCATION AND SIZE OF ANY UNDERGROUND UTILITIES
OR STRUCTURES AND SHALL BE RESPONSIBLE FOR PROTECTION, ADJUSTMENT, OR
DAMAGE TO ANY PUBLIC OR PRIVATE UTILITIES SHOWN OR NOT SHOWN HEREON. THE
CONTRACTOR SHALL ALSO BE RESPONSIBLE FOR NOTIFYING U.S.A./DIG ALERT AT
1-800-227-2600 FOR UNDERGROUND UTILITY MARKING AT LEAST 48 HOURS PRIOR TO
COMMENCING ANY CONSTRUCTION. CONSTRUCTION SHALL NOT COMMENCE PRIOR TO
SAID UNDERGROUND UTILITY MARKING.
UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA09/27/2023 11:10:57 AMtvtoThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works APPROVEDUNDER LOS ANGELES COUNTY CODETITLES 26, 30 AND 31* Submit finish materials for approval prior to installation2023-9-27 ADA IMPROVEMENTS252
1
Attachment C
253
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/HYHO(OHFWULFDO3ODQ1R 'HVFULSWLRQ 'DWH03/27/2024 2:05:07 PMtvtoThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works APPROVEDUNDER LOS ANGELES COUNTY CODETITLES 26, 30 AND 31272
1
Attachment D
273
G&G STRUCTURES, INC.03/27/2024 2:06:40 PM
tvto
This set of plans and specifications must be kept at the job site
at all times, and it is unlawful to make any changes,
modifications or alterations to these plans or specifications
without the prior written permission of the Building Official. The
stamping of this set of plans and specifications SHALL NOT,
under any circumstances, be deemed to permit or to be an
approval of any work or activity that violates any provisions of
any County Ordinance or State Law
BUILDING AND SAFETY DIVISION
Department of Public Works
APPROVED
UNDER LOS ANGELES COUNTY CODE
TITLES 26, 30 AND 31
BL2310050015
new cabana and restroom
274
:G&G STRUCTURES, INC.03/27/2024 2:06:40 PMtvtoThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works APPROVEDUNDER LOS ANGELES COUNTY CODETITLES 26, 30 AND 31275
G&G STRUCTURES, INC.03/27/2024 2:06:40 PMtvtoThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works APPROVEDUNDER LOS ANGELES COUNTY CODETITLES 26, 30 AND 31276
G&G STRUCTURES, INC.03/27/2024 2:06:40 PMtvtoThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works APPROVEDUNDER LOS ANGELES COUNTY CODETITLES 26, 30 AND 31277
REVISIONSDATEFRAMING DETAILS - HFX PANELSDATE:THIS DETAIL SHEET IS NOT PROPRIETARY AND IS NOT REQUIRED
FOR PLAN SUBMITTAL WITH MITEK HARDY FRAME PRODUCTS®NOTE:ATTACHMENTS TO ADJACENTTRIMMERS MAY BE MADE ATPREPUNCHED SCREW HOLES ORWITH SELF TAPPING SCREWS(#12 AT EDGES, #10 AT FACE).SECTION BSECTION AOPTIONAL INSTALLATION WITHHARDY FRAME BASEEXTENSION (HFBX) FORADJACENT FRAMINGHFBX#10 SELF-TAPPING SCREWSAT FACE OF PANEL.(BUGLE HEAD WITH SELFDRILLING TIP SHOWN) #12 SELF-TAPPING SCREWSAT EDGE OF PANEL.(BUGLE HEAD WITH SELFDRILLING WING TIP SHOWN)BUGLE HEADWAFER HEADFLAT TRUSSMODIFIED TRUSSHEX HEADSELF DRILLING TIPSELF DRILLING WING TIP#10 SELF-TAPPING SCREWSAT FACE OF PANEL.(HEX HEAD WITH SELFDRILLING TIP SHOWN)NOTES:A.SURFACE FINISHES, CONNECTORS AND FIXTURES ARE ATTACHED TO THE PANELFACE WITH # 10 SELF-TAPPING SCREWS SPACED NO LESS THAN 2-1/4" OC.B.ATTACHMENTS TO THE PANEL EDGES ARE MADE WITH # 12 SELF-TAPPING SCREWS.C.STRUCTURAL CONNECTIONS ARE TO BE DESIGNED BY THE DESIGN PROFESSIONAL.D.STRUCTURAL HARDWARE USED TO TRANSFER LOADS SHOULD NOT EXCEED 12GAUGE. 21" PANEL 24" PANEL 18" PANEL 9" PANEL 12" PANEL 15" PANEL15" Width = 863-1/2HFX-15,18,21 & 24x14164-1/41-1/8HFX-15,18,21 & 24x15HFX-15,18,21 & 24x16HFX-15,18,21 & 24x17176-1/4188-1/4200-1/4 Top Screw Qty (ea)18" Width = 1021" Width = 1224" Width = 14 1Hold DownDiameter (in)HFX-15,18,21 & 24x18HFX-15,18,21 & 24x19HFX-15,18,21 & 24x20212-1/4224-1/4236-1/4Screw QtyAvailable atEdges (ea)7843-1/292-1/41-1/8HFX-12,15,18,21 & 24x9HFX-12,15,18,21 & 24x10HFX-15,18,21 & 24x11104-1/4116-1/4128-1/4 ModelNumber Net Height (in) Depth (in) 1Hold DownDiameter (in)HFX-15,18,21 & 24x12HFX-15,18,21 & 24x13140-1/4152-1/4Screw QtyAvailable atEdges (ea)56HFX-12,15,18,21 & 24x7878HFX-9x79.579-1/2 Top Screw Qty (ea) ModelNumber Net Height (in) Depth (in) 23 23PANCAKE FIXTUREAS NEEDEDINSTALLATION INSTRUCTIONS1.WHEN INSTALLING ON CONCRETE CONNECT WITH (1 EA) HARDENED ROUNDWASHER BELOW (1 EA) GRADE 8 NUT, SECURE WITH A DEEP SOCKET(RECOMMENDED) UNTIL SNUG TIGHT. ALTERNATE WASHERS AND NUTSARE PROVIDED IN TABLE NOTE 1.2.INSTALLATION ON CONCRETE PROVIDES THE HIGHEST ALLOWABLEVALUES. CONFIRM WITH THE DESIGN PROFESSIONAL BEFORE INSTALLINGON OTHER SUPPORTING SURFACES.3.USE 1/4"X4-1/2" MITEK PRO SERIES WS SCREWS AT TOP CONNECTIONSWITH A 2x FILLER. IF THE TOP OF PANEL IS IN DIRECT CONTACT WITH THECOLLECTOR ABOVE (TOP PLATES, HEADER, BEAM, ETC.) USE1/4 x 3"(MINIMUM)4.FOR INSTALLATIONS WITH A FILLER GREATER THAN 1-1/2" ABOVE, OR WHENSPECIFIED BY THE DESIGN PROFESSIONAL, ADJACENT KING POSTS TOBRACE THE OUT-OF-PLANE HINGE CAN BE CONNECTED WITH 1/4" DIA.SCREWS THROUGH PRE-PUNCHED HOLES AT THE PANEL EDGES.1.HOLD DOWN ANCHOR BOLTS CONNECT TO THE PANEL BASE WITHHARDENED ROUND WASHERS BELOW GRADE 8 NUTS. ALTERNATEWASHERS ARE (2 EA) ROUND-FLAT OR (2 EA) SAE WASHERS ON EACHBOLT. ALTERNATE NUTS ARE 2H HEAVY HEX.2.1/4" DIAMETER MITEK PRO SERIES WS SCREWS. LENGTH IS 3" (MINIMUM)WHEN ATTACHED DIRECTLY TO THE COLLECTOR AND 4-1/2" (MINIMUM)WHEN INSTALLING A 2x FILLER ABOVE THE PANEL.3.ADJACENT FRAMING WITH 1/4" DIAMETER SCREWS IS REQUIRED AT THEPANEL EDGES WHEN INSTALLING A FILLER ABOVE THE TOP CHANNELTHAT IS GREATER THAN 1-1/2" OR WHEN SPECIFIED BY THE DESIGNPROFESSIONAL.HFX-9x893-3/41.(A) PRE-WELDED STRAPS ARE PROVIDED ON 78" AND 79-1/2" PANEL HEIGHTS.THEY ARE AVAILABLE FOR OTHER HEIGHTS UPON REQUEST.(B) FIELD INSTALLED STRAPS WITH SELF TAPPING SCREWS ARE PERMITTED.THE DESIGN AND CONNECTION IS BY THE DESIGN PROFESSIONAL.2.A 2x WOOD FILLER WITH 1/4"x4-1/2" (MIN.) WS SCREWS IS PERMITTED.3.WHEN CRIPPLE STUDS OCCUR, SHEAR TRANSFER DESIGN TO BE PER THEBUILDING DESIGN PROFESSIONAL.4.A 1" DIA. HOLE MAY BE ADDED IN THE PANEL FACE WHEN IT IS LOCATED INTHE UPPER HALF OF THE PANEL HEIGHT AND IS 4" MINIMUM FROM ANYEDGE. FOR PANELS MORE THAN 12" WIDE, ADDITIONAL HOLES MUST BEOFFSET 1" MINIMUM FROM THE 3" DIA. PREPUNCHED HOLE. FOR HOLESLARGER THAN 1" DIAMETER OR TO ADD MORE THAN ONE HOLE CONTACTMITEK HARDY FRAME TECHNICAL SUPPORT AT (800) 754-3030.11. 15# FELT OR EQUIVALENT MOISTURE BARRIER RECOMMENDED BETWEEN PANEL BASE AND CONCRETE.2. NUTS AND WASHERS PER TABLE NOTE 1.3. ADJACENT FRAMING OPTIONAL U.N.O. BY BUILDING DESIGN PROFESSIONAL.321.TRIMMERS PROVIDE FULL BEARING FOR HEADER ABOVE, DESIGN ANDCONNECTIONS BY BUILDING DESIGN PROFESSIONAL.2.6x HEADER.3.WOOD MEMBERS FOR BACKING MAY BE INSERTED VERTICALLY OR HORIZONTALLYIN THE PANEL CAVITY AS NEEDED.4.WOOD MEMBER FLUSH TO FACE OF WALL FOR BACKING AS NEEDED.1124311.PLUS OR MINUS 1-1/2" GAP TO BE FILLED WITH 5,000 PSI NON-SHRINKGROUT (MINIMUM).2.NUT AND WASHER GRADES PER TABLE NOTE 1.1.15# FELT OR EQUIVALENT MOISTURE BARRIER RECOMMENDED BETWEEN PANEL BASE AND CONCRETE.2.NUTS AND WASHERS PER TABLE NOTE 1.1221.15# FELT OR EQUIVALENT MOISTURE BARRIER RECOMMENDEDBETWEEN PANEL BASE AND TREATED PLATE.2.NUTS AND WASHERS PER TABLE NOTE 1.211.15# FELT OR EQUIVALENT MOISTURE BARRIER RECOMMENDED BETWEENPANEL BASE AND CONCRETE.2.NUTS AND WASHERS PER TABLE NOTE 1.3.ADJACENT FRAMING WITH 1/4" DIAMETER SCREWS INSTALLED AT THEPANEL EDGES WHEN INSTALLING A FILLER GREATER THAN 1-1/2" ABOVE ORWHEN SPECIFIED BY DESIGN PROFESSIONAL.2131.WOOD FILLER WITH USP MP4F CONNECTORS BOTH SIDES, QUANTITY BYBUILDING DESIGN PROFESSIONAL.2.1/4" x 3" (MINIMUM) WS SCREWS, QUANTITY PER TABLES3.ADJACENT FRAMING WITH 1/4" DIAMETER SCREWS INSTALLED THROUGHPRE-PUNCHED HOLES IN PANEL EDGES REQUIRED WHEN INSTALLING AFILLER GREATER THAN 1-1/2" ABOVE TO BRACE OUT-OF-PLANE HINGE ORWHEN SPECIFIED BY THE DESIGN PROFESSIONAL.4.PRE-DRILL 3/16" DIA. HOLES, EVENLY SPACED IN FACE OF PANEL NO LESSTHAN 2-1/4" OC AND INSTALL 1/4" DIA. WOOD SCREWS INTO 2x (MIN.) WOOD"LEDGER" IN PANEL CAVITY.5.CONNECTOR AND ATTACHMENT BY BUILDING DESIGN PROFESSIONAL.453121.CAVITY ORIENTED FOR CONNECTION ACCESS.2.NUTS AND WASHERS PER TABLE NOTE 1.3.NOMINAL 8 INCH FRAMING ABOVE (MIN).4.A 2x FILLER WITH 1/4" x 4-1/2" MINIMUM WS SCREWS IS PERMITTED.5.FIELD INSTALLED WOOD BACKING AS NEEDED.SECTION A51432 9" Width = 512" Width = 615" Width = 818" Width = 1021" Width = 1224" Width = 14311.1/4" x 3" (MINIMUM) WS SCREWS, QUANTITY PER TABLES2.1/4" x 4-1/2" (MINIMUM) WS SCREWS, QUANTITY PER TABLES3.2x WOOD FILLER.2HFX-12,15,18,21 & 24x8HFX21-1-2018®TMTM® ALLOWABLE VALUES ON 2x PLATE ARE LESS THAN INSTALLATION ON CONCRETE ALLOWABLE VALUES ON N&W ARE LESS THAN INSTALLATION ON CONCRETENOTE:TO PREVENT DRILLING ADDITIONAL HOLES ORIENT THE PANEL CAVITYTOWARD THE FIXTURE BEING INSTALLED.TRIMMERS PERDESIGN PROFESSIONALOPTIONALSOFFIT31B21A4FILLER GREATER THAN 1-1/2 IN.63BACK TO BACK INSTALLATION81125710149ABCDRAISED FLOOR HEAD-OUTINSTALLATION ON 2x PLATESTEEL BEAM ABOVE THRU-BOLTTOP PLATE CONNECTIONSINSTALLATION ON CONCRETEINSTALLATION ON NUTS & WASHERS6x HEADER ABOVE-SECTIONSTOP CONNECTION TO HEADERINSTALLATION ON CURBHFX PANELS 78 IN. THROUGH NOMINAL 13 FEETBALLOON PANELS 14 FEET THROUGH 20 FEET5a5bBA®HFX-24xHFX-21xHFX-18xHFX-15xHFX-12xHFX-9x1-1/8-STD-BB-RA1-1/8-STD-BB-RA1-1/8-HS-BB-RA1-1/8-STD-BB-RA1-1/8-HS-BB-RA1-1/8-STD-BB-RA1-1/8-HS-BB-RA1-1/8-STD-BB-RA1-1/8-HS-BB-RA1-1/8-STD-BB-RA1-1/8-HS-BB-RARod DiaRod GradeStirrupsAnchoragePanel Width12,3BB-RA leShear Ties Model45679 (in) (in)a1 C a2C 129151821241-1/8STD HSSTD HSSTD HSSTD HSSTD HSSTD23158 - # 414 - # 413 - # 418 - # 419-3/420-5/811# 4 (min) @ 4" OC16 - # 4# 3 (min) 3-3/4" OC# 3 (min) @ 4" OC@ 15 - # 4HFX-24xHFX-21xHFX-18xHFX-15xHFX-12xHFX-9x1-1/8-STD-RA1-1/8-STD-RA1-1/8-HS-RA1-1/8-STD-RA1-1/8-HS-RA1-1/8-STD-RA1-1/8-HS-RA1-1/8-STD-RA1-1/8-HS-RA1-1/8-STD-RA1-1/8-HS-RARod DiaRod GradeStirrupsAnchoragePanel Width12,3RA leShear Ties Model45679 (in) (in)a1 C a2C 129151821241-1/8STD HSSTD HSSTD HSSTD HSSTD HSSTD8 - # 410 - # 419-3/420-5/8# 4 (min) @ 4" OC# 3 (min) 3-3/4" OC# 3 (min) @ 4" OC@ 15119 - # 411 - # 412 - # 41-1/8-STD-13-191-1/8-HS-20-301-1/8-STD-14-201-1/8-HS-20-30Rod DiaRod GradeAnchoragePanel12,3UAModel456a1 C a2C 78" - 10'78" - 13'14' - 20'78" - 13'14' - 20'1-1/8 HSSTD HSSTD HSSTD20HFX-12x132014HFX-15x, 18xHFX-15x, 18xBalloonHFX-21x, 24xHFX-21x, 24xBalloon1-1/8-STD-14-201-1/8-HS-23-341-1/8-HS-20-30HFX-9x142320Height301930202034301-1-2018HFX1DATE:ANCHORAGE DETAILS - HFX PANELS
THIS DETAIL SHEET IS NOT PROPRIETARY AND IS NOT REQUIRED
FOR PLAN SUBMITTAL WITH HARDY FRAME PRODUCTS®REVISIONSDATE1.DESIGNS ARE TO RESIST LOADING PER ACI 318-14, SECTION17.2.3.4.3.2.STD INDICATES ANCHORS COMPLYING WITH ASTM F1554 GRADE36 WITH A HARDY FRAME BOLT BRACE (HFXBB) INSTALLED WITHDOUBLE NUTS ON THE EMBED END.3.HS INDICATES ANCHORS COMPLYING WITH ASTM A193 GRADE B7WITH A 1/2"X3"X3"(MIN) HFPW PLATE WASHER INSTALLED WITHDOUBLE NUTS ON THE EMBED END (HFXBB NOT REQUIRED).4.LE = LENGTH OF EMBEDMENT FROM THE TOP OF FOOTING ORGRADE BEAM TO THE TOP OF THE HFXBB BOLT BRACE (TOP OFTHE EMBEDDED HFPW PLATE WASHER @ HS ANCHORS)5.CA1 = DISTANCE FROM HD CENTERLINE TO THE END OF THEFOOTING OR GRADE BEAM.6.CA2 = DISTANCE FROM HD CENTERLINE TO BOTH THE FRONTAND THE BACK FACE OF THE FOOTING OR GRADE BEAM.7.SHEAR TIES ARE GRADE 60 (MIN) REBAR AND REQUIRED FORNEAR EDGE DISTANCE CONDITIONS PER ACI-318-14, F'C = 2,500PSI. CURBS AND STEM WALLS MUST BE 6 INCH (MIN) WIDTH FORUA AND RA, 12 INCH (MIN) WIDTH FOR BB-RA.8.FOR UA APPLICATIONS, ADDITIONAL TIES MAY BE REQUIRED ATSTEM WALLS. SHEAR TIES ARE NOT REQUIRED FORINSTALLATION AWAY FROM EDGE (SEE DETAIL 1A), INSTALLATIONON WOOD FRAMING, OR FOR IRC BRACED WALL PANELAPPLICATIONS.9.STIRRUPS ARE GRADE 60 (MIN) REBAR. SEE TABLE FOR SIZE ANDSPACING. SEE “STIRRUP LAYOUT” DIAGRAMS AND “KEY” FORLAYOUT PATTERNS.10.CONCRETE EDGE DISTANCES MUST COMPLY WITH ACI 318-14,SECTION 17.7.1 BACK TO BACK REINFORCED ANCHORAGE NOMENCLATURE1-1/8 - STD - BB - RAROD GRADE"BACK TO BACK" INSTALLATIONREINFORCED ANCHORAGEROD DIAMETERREINFORCED ANCHORAGE NOMENCLATURE1-1/8 - STD - RAROD GRADEREINFORCED ANCHORAGEROD DIAMETER UNREINFORCED ANCHORAGE NOMENCLATURE1-1/8 - STD - 14 - 20ROD GRADEEMBEDMENT DEPTH ( )END & EDGE DISTANCE ( & )ROD DIAMETERa1leCa2le&C2-3/4" FORPANEL ONCONCRETE A18-3/4"15-3/4"12-3/4"9-3/4"8-1/2"5-1/2"1-3/4"2-5/8"9"12"15"18"21"24"HFX-9xHFX-12xHFX-15xHFX-18xHFX-21xHFX-24x AHFX-18xHFX-9xHFX-21xAABBAABBAABB7 EQSPAHFX-24x5 EQSPA4 EQSPAHFX-18xHFX-9xHFX-12xHFX-15xHFX-21xHFX-24x3 EQSPA4 EQSPAABBAAAAABBBBAAAAAAABBBBBBA2 EQSPAKEY3 EQSPA4" Min. 2'-6"Ca1Ca226" MinCa2Ca222" MinCa2Ca2Ca2Ca1Ca1Ca1Min. 2'-6"le + 1"7 34"1"RADIUS7 34"1"RADIUS135° BEND135° BEND2 12" (Min) Over-LapLENGTH(1A/HFX1)RADIUS:# 3 = 3 14" Min# 4 = 4 14" Min16"13" Min15" Max9" Min11" MaxLENGTH(1A/HFX1)RADIUS:# 3 = 1 12" Min# 4 = 2" Min2 12" (Min) Over-LapLENGTHRADIUS:# 3 = 1 12" Min# 4 = 2" Min2 12" (Min) Over-Lap B A BHFX-9xHFX-12xHFX-15xHFX-18xHFX-21xHFX-24x7-1/2"10-1/2"12"15"18"21" Length NOT REQUIRED WHENSHEAR TIES79.5" - 8'TOP OF CONCRETEA = 2-1/2" o.c.B = 1-1/4" ea Side of HDKEYA = 3" o.c.B = 1-1/2" ea Side of HDA.#4 (Min) Longitudinal RebarTop and Bottom by EORB.le - 3"C.le per TableD.le + 7"E.CL = 10" Min, 12" MaxF.2'-2" (Min)G.±1" From Top of Concreteto CL of Shear TieH.1" CL @ Upper Two TiesI.Shear Ties per TableJ.2'-6" (Min) UNO by EORK.Stirrups per TableL.Ca1 per Table 4" A B C F E A B C D F E DCURB @ OUTSIDE CORNERCONTINUOUS FOOTINGCURB (12" MIN WIDTH)EXTERIOR SLABINTERIOR SLABCURB @ OUTSIDE CORNERCONTINUOUS FOOTINGCURB (6" MIN) WIDTHEXTERIOR SLABINTERIOR SLABSTEM WALL @ OUTSIDE CORNERCURB @ OUTSIDE CORNERCURB (6" MIN) WIDTHEXTERIOR SLABINTERIOR SLAB B C D H G K I A L B C D G K I A L B C D D E CA.#4 (Min) Longitudinal RebarTop and Bottom by EORB.12" MinC.15" MinD.22" MinE.CL = 6" Min, 8" MaxF.1'-10" (Min)G.±1" From Top of Concreteto CL of Shear TieH.1" CL @ Upper Two TiesI.Shear Ties per TableJ.2'-6" Min UNO by EORK.Stirrups per TableL.Ca1 per TableA.Shear Ties per UA TableB.10" Max or per PlansC.le per TableD.Ca2 per TableE.±1" from Top of Concreteto CL of Shear TieF.1" CL @ Upper Two TiesG.Shear Ties per RA Tablewhen Top of Concrete is≥8" above Top of SlabH.12" MinI.Ca1 per Table J JHFB7 A1.ANCHORAGE IS DESIGNED FOR TENSION ANDSHEAR TRANSFER ONLY, FOUNDATION DESIGNPER EOR.2.REINFORCEMENT SHOWN IS THE MINIMUMREQUIREMENT AND IS NOT INTENDED TOREPLACE REINFORCEMENT DESIGNED BY THEEOR.3.FOR RA AND BB-RA INSTALLATIONS, THEHFXBB BOLT BRACE MAY BE PLACED ON TOPOF THE STIRRUPS WITH DOUBLE-NUTSINSTALLED AT EMBED END OF STANDARDGRADE ANCHOR RODS. (NOTE: 12" x 3" x 3" MIN.HFPW PLATE WASHERS ARE REQUIRED TO BEDOUBLE-NUTTED AT EMBED END OF HIGHSTRENGTH ANCHOR RODS.)4.HIGH STRENGTH ALL-THREAD RODS PROVIDEDBY HARDY FRAMES ARE STAMPED ON BOTHENDS.WidthModelModelEDGE VIEW2 - # 31 - # 3 (in) (in) (in) (in) (in) (in) (in) (in) (in) (in) (in) H G F H I IEdge DistanceEnd Distance2-3/8"6-1/4"7-3/8"8-3/8"9-3/8"10-3/8"2-3/8"3-1/2"4-1/4"5"5-1/2"6"Shear Ties 7,8≥≥HFX-12xHFX-15xBBB2 EQSPAB3 EQSPAAAAA123AB1A1B2A2B3A3BHFX ANCHOR CENTERLINESIMPORTANT NOTESUA SECTIONS & ELEVATIONSUA SHEAR TIESRA SHEAR TIES & STIRRUPSRA SECTIONS & ELEVATIONSBB-RA SECTIONS & ELEVATIONSBB-RA SHEAR TIES & STIRRUPSUNREINFORCED ANCHORAGE (UA)REINFORCED ANCHORAGE (RA)BACK TO BACK REINFORCED ANCHORAGE (BB-RA)TABLE NOTESIMPORTANT!"RA" SPA(2A/HFX1)341.STEEL BEAM PER PLANS2.ALL THREAD RODS THRU-BOLTED TO STEEL BEAM BY BUILDINGDESIGN PROFESSIONAL.3.NUTS AND WASHERS PER TABLE NOTE 1.4. HARDY FRAME STACKING WASHERS (HFSW( REQUIRED TO BEWELDED INSIDE TOP CHANNEL OF LOWER PANEL.5. HARDY FRAME "STK" PANEL WITH STACKING WASHERS WELDEDINSIDE THE TOP CHANNEL BY MANUFACTURER.125®® RAKE WALL INSTALLATIONG&G STRUCTURES, INC.03/27/2024 2:06:40 PMtvtoThis set of plans and specifications must be kept at the job siteat all times, and it is unlawful to make any changes,modifications or alterations to these plans or specificationswithout the prior written permission of the Building Official. Thestamping of this set of plans and specifications SHALL NOT,under any circumstances, be deemed to permit or to be anapproval of any work or activity that violates any provisions ofany County Ordinance or State LawBUILDING AND SAFETY DIVISIONDepartment of Public Works APPROVEDUNDER LOS ANGELES COUNTY CODETITLES 26, 30 AND 31278
1
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NORTHNORTHNORTH
DWG. NO.SCALE DESCRIPTIONSDATE
PLANTING PLAN1/8" = 1'-0"LP-1
REV. DATE
06-15-2023 06-27-2023
SCOPE OF WORK:
THE SCOPE OF WORK FOR THIS PROJECT INCLUDES:
PROJECT INFORMATION :
OWNER
CONTACT
MAILING ADDRESS
PROJECT ADDRESS
PHONE NUMBER
EMAIL
: ROLLING HILLS COMMUNITY ASSOCIATION
: 1 PORTUGUESE BEND ROAD, ROLLING HILLS, CA 90274
: (310) 544-6222
LANDSCAPE ARCHITECT
MAILING ADDRESS
PHONE NUMBER
EMAIL
: RICHIE-BRAY, INC. LANDSCAPE ARCHITECT
: 904 SILVER SPUR ROAD #395, ROLLING HILLS ESTATES, CA 90274
: (310) 377-5868
: DEB@RICHIE-BRAY.COM
IRRIGATION SPECIFICATION1/8" = 1'-0"LI-5 06-15-2023 ---
IRRIGATION PLANN/ALI-1 06-15-2023 ---
·PLANTING
·IRRIGATION
·LIGHTING
COVER SHEETN/AL-0 06-15-2023 ---
ARCHITECT
MAILING ADDRESS
PHONE NUMBER
EMAIL
: OBELISK ARCHITECTS
: 3800 PACIFIC COAST HIGHWAY, TORRANCE, CA 90505
: (310) 373-3568
:
LIST OF BMPS (BEST MANAGEMENT PRACTICES)
1. CA1 DEWATERING OPERATIONS - REMOVE SEDIMENTS FROM GROUND WATER
2. CA2 PAVING OPERATIONS - REDUCE DISCHARGE OF POLLUTANTS FROM PAVING OPERATIONS
3. CA3 STRUCTURE CONSTRUCTION AND PAINTING - PREVENT & REDUCE DISCHARGE FROM CONSTRUCTION SITES & PAINTING PROJECTS
4. CA10 MATERIAL DELIVERY AND STORAGE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MATERIAL DELIVERY & STORAGE
5. CA11 MATERIAL USE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MATERIAL USE
6. CA12 SPILL PREVENTION AND CONTROL - PREVENT & REDUCE DISCHARGE OF POLLUTANT TO STORM WATER SYSTEMS WITH GOOD HOUSEKEEPING
7. CA20 SOLID WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER SYSTEMS FROM SOLID WASTE OR
CONSTRUCTION
8. CA21 HAZARDOUS WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM TOXIC MATERIALS
9. CA22 CONTAMINATED SOIL MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER CONTAMINATED SOIL
10. CA23 CONCRETE WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM CONCRETE WASTE
11. CA24 SANITARY/SEPTIC WASTE MANAGEMENT - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STROM WATER FROM SANITARY & SEPTIC SYSTEMS
12. CA30 VEHICLE AND EQUIPMENT CLEANING - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM CLEANING OF VEHICLES AND
EQUIPMENT
13. CA31 VEHICLE AND EQUIPMENT FUELING - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM FUELING OF VEHICLES &
EQUIPMENT
14. CA32 VEHICLE AND EQUIPMENT MAINTENANCE - PREVENT & REDUCE DISCHARGE OF POLLUTANTS TO STORM WATER FROM MAINTENANCE OF
VEHICLES & EQUIPMENT
15. CA40 EMPLOYEE/SUBCONTRACTOR TRAINING -SWPPP STORM WATER POLLUTION PREVENTION PLAN
16. ESC1 SCHEDULING - SEQUENCING THE CONSTRUCTION PROJECT TO REDUCE THE AMOUNT OF SOIL EXPOSED TO EROSION
17. ESC2 PRESERVATION OF EXISTING VEGETATION - MINIMIZE DAMAGE AND EROSION BY PRESERVING THE EXISTING VEGETATION
18. ESC10 SEEDING AND PLANTING - MINIMIZE EROSION WITH SEEDING AND PLANTING
19. ESC11 MULCHING - FOR STABILIZING CLEARED AND FRESHLY SEEDED AREAS
20. ESC20 GEOTEXTILES AND MATS - FOR STABILIZATION OF SOILS
21. ESC21 DUST CONTROLS - REDUCE DUST AND SOIL EROSION
22. ESC22 TEMPORARY STREAM CROSSING - RECOMMENDATIONS FOR INSTALLING A TEMPORARY CULVER, FORD OR BRIDGE
23. ESC23 CONSTRUCTION ROAD STABILIZATION - RECOMMENDATIONS FOR DUST AND EROSION CONTROL
24. ESC24 STABILIZED CONSTRUCTION ENTRANCE - RECOMMENDATIONS FOR DUST, SEDIMENT AND EROSION CONTROL FOR PUBLIC STREETS
25. ESC30 EARTH DIKE - TEMPORARY BERM OR RIDGE OF COMPACTED SOIL
26. ESC31 TEMPORARY DRAINS AND SWALES - TO DIVERT OFF-SITE RUNOFF AROUND A CONSTRUCTION SITE
27. ESC32 SLOPE DRAIN - TEMPORARY PIPE TO DIVERT RUNOFF FROM THE TOP OF A SLOPE TO THE BOTTOM WITHOUT CAUSING EROSION
28. ESC40 OUTLET PROTECTION - INSTALL RIP-RAP TO REDUCE SEDIMENT IN THE SOIL
29. ESC41 CHECK DAMS - REDUCES VELOCITY OF CONCENTRATED STORM WATER FLOWS AND REDUCES EROSION
30. ESC42 SLOPE ROUGHENING/TERRACING - CREATES MICROCLIMATES FOR ESTABLISHING VEGETATION
31. ESC50 FOR SEDIMENTATION CONTROL
32. ESC51 STRAW BALE BARRIERS - FOR SEDIMENTATION CONTROL
33. ESC52 SAND BAG BARRIER - FOR SEDIMENTATION CONTROL
34. ESC53 BRUSH OR ROCK FILTER - FOR SEDIMENTATION CONTROL AND VELOCITY REDUCTION
35. ESC54 STORM DRAIN INLET PROTECTION - DEVICES WHICH DETAIN SEDIMENT LADEN RUNOFF
36. ESC55 SEDIMENT TRAP - SMALL EXCAVATED OR BERMED AREA FOR SEDIMENTATION
37. ESC56 SEDIMENT BASIN - POND CREATED TO ALLOW EXCESSIVE SEDIMENT TO SETTLE
LANDSCAPE MAINTENANCE REQUIREMENTS SHALL BE AS
FOLLOWS :
1. AN AUTOMATIC SPRINKLER OR IRRIGATION
SYSTEM SHALL BE INSTALLED AND PERMANENTLY
MAINTAINED IN WORKING ORDER.
2. ALL LANDSCAPING SHALL BE PERMANENTLY
MAINTAINED.
3. LAWN AND GROUND COVERS SHALL BE MOWED
OR TRIMMED REGULARLY. ALL PLANTED AREAS
SHALL BE KEPT FREE OF WEEDS AND DEBRIS.
4. ALL PLANTINGS SHALL BE KEPT IN A HEALTHY
AND GROWING CONDITION. ADJUSTMENTS,
REPLACEMENTS, REPAIRS AND CLEANING SHALL BE
A PART OF THE REGULAR MAINTENANCE.
5. STAKES, GUYS AND TIES ON TREES SHALL BE
CHECKED REGULARLY FOR CORRECT FUNCTION.
TIES SHALL BE ADJUSTED TO AVOID CREATING
ABRASION OR GIRDING ON TRUNKS OR BRANCHES.
MAINTENANCE REQUIREMENTS
12. CONTRACTOR TO ASCERTAIN ALL REQUIRED
SWIMMING POOL FENCING TO BE MAINTAINED
DURING CONSTRUCTION OR THE POOL SHALL BE
EMPTIED.
8. PER LOCAL REQUIREMENTS, THE WORKING
HOURS ARE BETWEEN 7:00 AM TO 7:00 PM
MONDAY THROUGH THURSDAY; 7:00 AM TO
5:00 PM ON FRIDAY AND 9:00 AM
TO 5:00 PM ON SATURDAY WITH NO WORK ON
SUNDAYS OR HOLIDAYS. THE ABOVE LIMITS ARE
FOR REFERENCE ONLY AND CONTRACTOR ARE
RESPONSIBLE TO ASCERTAIN THE WORKING
HOUR LIMIT FROM RELEVANT CITY
REQUIREMENTS.
GENERAL NOTES :
1. ANY YARD DRAINAGE IMPROVEMENTS SHALL BE
INSPECTED AND CERTIFIED BY THE ENGINEER OF
RECORD PRIOR TO FINAL APPROVAL.
2. ANY DRAINAGE DIRECTED TO THE STREET
THROUGH PIPING SHALL BE DRAWN UP BY A
LICENSED CIVIL ENGINEER AND SUBMITTED TO
THE CITY ENGINEER FOR APPROVAL PRIOR TO
OBTAINING A PUBLIC WORKS PERMIT FOR CURB
CORING.
3. CONTRACTOR TO VERIFY LOCATIONS OF SMOKE
DETECTORS AND CARBON MONOXIDE ALARMS IN
NEW WORK PER SECTIONS R314 & R315 OF THE
CRC RESPECTIVELY.
4. ALL CONSTRUCTION WASTE AND DEBRIS MUST BE
CONTAINERIZED AT ALL TIMES & MUST BE ATHENS
DUMPSTERS ONLY (CALL 1-888-336-6100)
5. A RE-INSPECTION FEE MAY BE CHARGED BY THE
CITY FOR AN INSPECTION WHICH IS NOT
ACCESSIBLE, OR APPROVED PLANS ARE NOT ON
SITE, OR JOB IS NOT READY AND ALL COSTS SHALL
BE BORNE BY THE CONTRACTOR RESPONSIBLE FOR
THE SAID WORK.
6. ANY AND ALL DEVIATIONS FROM THE PLANNING
COMMISSION APPROVED PLANS REQUIRE THAT
REVISED PLANS BE SUBMITTED TO THE PLANNING
DEPARTMENT FOR REVIEW AND APPROVAL.
7. ALL GENERAL CONTRACTORS,
SUB-CONTRACTORS, ARCHITECTS & ENGINEERS
CONDUCTING BUSINESS WITHIN THE CITY ARE
REQUIRED TO MAINTAIN A CURRENT CITY
BUSINESS LICENSE AS DESCRIBED IN THE
MUNICIPAL CODE ORDINANCE NO. 092-559 AND
RESLOLUTION NO. R92-72.
NOTES :
1. ANY PLANTING OR HARDSCAPE ON CITY RIGHT OF
WAY WILL BE REQUIRED TO BE REVIEWED AND
APPROVED BY THE CITY.
2. ALL PLANTING THAT GROWS TO A HEIGHT THAT
BECOMES A VIEW OBSTRUCTION, WILL BE REQUIRED
TO BE TRIMMED.
3. VERIFY ALL DIMENSIONS ON SITE AND NOTIFY
LANDSCAPE ARCHITECT OF ANY DISCREPANCIES
PRIOR TO COMMENCEMENT OF WORKS.
4. WRITTEN DIMENSIONS TAKE PRECEDENCE OVER
SCALED DIMENSIONS.
5. LANDSCAPE ARCHITECT IS NOT RESPONSIBLE FOR
ANY MEANS OR METHODS OF CONSTRUCTION.
6. LANDSCAPE ARCHITECT IS NOT RESPONSIBLE FOR
PROPOSED OR EXISTING CONDITIONS.
7. ALL DIMENSIONS ARE TO FINISHED SURFACES.
8. SEE ENGINEER'S DRAWINGS FOR ALL DETAILS &
REQUIREMENTS OF CONCRETE, CMU WALLS, REBARS,
ETC.
9. ALL EXPOSED GALV. STEEL PARTS TO BE PAINTED W/
PRIMER & 2 COATS OF POLYURETHANE PAINT.
10. CONTRACTOR TO VERIFY ALL EQUIPMENT SIZES,
UTILITY REQUIREMENTS ETC. PRIOR TO
CONSTRUCTION.
11. CONTRACTOR TO SUBMIT ALL MATERIAL & COLOR
SAMPLES FOR APPROVAL PRIOR TO ANY WORK
COMMENCES.
12. SURVEY INFORMATION WERE OBTAINED FROM
OTHER'S RECORDS AND EXISTING SITE CONDITIONS.
CONTRACTOR TO VERIFY ALL CONDITIONS PRIOR
TO CONSTRUCTION.
13. PRIOR TO ANY DEMOLITION/GRADING WORK
COMMENCES, A PRE-DEMO/GRADING MEETING
SHALL BE ARRANGED WITH CITY BUILDING
OFFICIALS, GENERAL CONTRACTOR, OWNER OR
OWNER'S REPRESENTATIVE, SOIL ENGINEER,
LANDSCAPE ARCHITECT AND/OR GRADING
CONTRACTOR.
14. CONTRACTOR TO INSTALL ALL NECESSARY
EROSION CONTROL AND SEDIMENT RETENTION
PROVISIONS ACCORDING TO PLAN OR AS
NECESSARY.
15. DETACHED PATIO COVERS, CARPORTS, ARBORS,
OPEN LATTICE WORK & SUN SHADES MAY BE
CONSTRUCTED OF ANY MATERIALS ALLOWED BY
CODE.
13. SURVEY PREPARED BY :
BOLTON ENGINEERS
(310) 325-5580
14. SHOULD EXISTING CONDITIONS DIFFER FROM THIS
LAYOUT, CONTRACTOR ARE TO INFORM
LANDSCAPE ARCHITECT FOR VERIFICATION PRIOR
TO WORK COMMENCES.
9. ALL WORKS SHALL CONFORM TO ALL RELEVANT
CURRENT CODES INCLUDING BUT NOT LIMITED
TO :
- 2022 CALIFORNIA BUILDING CODE
- 2022 CALIFORNIA RESIDENTIAL CODE
- 2022 CALIFORNIA PLUMBING CODE
- 2022 CALIFORNIA MECHANICAL CODE
- 2022 CALIFORNIA ELECTRICAL CODE
- THE CURRENT REQUIREMENTS OF THE
ENERGY
- COUNTY OF LOS ANGELES FIRE CODE
10. DUST CONTROL MEASURES SHALL BE
MAINTAINED THROUGHOUT THE DURATION
OF THE PROJECT.
11. SEPARATE PUBLIC WORKS PERMIT SHALL BE
REQUIRED FOR ANY APPROACH TO PRIVATE
DRIVEWAYS, SEWER LATERALS, CURBS, CURB
CORES, STEEET IMPROVEMENTS OR ANY WORK
IN THE PUBLIC RIGHT OF WAY OR PARKWAYS.
: 1 PORTUGUESE BEND ROAD, ROLLING HILLS, CA 90274
LIGHTING PLANNTSLL-1 06-15-2023 07-06-2023
IRRIGATION DETAILSAS SHOWNLI-2 06-15-2023 ---
ROLLING HILLS COMMUNITY TENNIS COURT 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
: KRAIG@RHCA.NET, KBISHOP@RHCA.NET
IRRIGATION SPECIFICATION1/8" = 1'-0"LI-4 06-15-2023 ---
LIGHTING SPECIFICATIONNTSLL-2 06-15-2023 07-06-2023
IRRIGATION DETAILSN/ALI-3 06-15-2023 ---
NOTES:
1. A DIAGRAM OF THE IRRIGATION PLAN SHOWING
HYDROZONES SHALL BE KEPT WITH THE
IRRIGATION CONTROLLER FOR SUBSEQUENT
MANAGEMENT PURPOSES.
2. A CERTIFICATE OF COMPLETION SHALL BE FILLED
OUT AND CERTIFIED BY EITHER THE DESIGNER OF
THE LANDSCAPE PLANS, IRRIGATION PLANS, OR THE
LICENSED LANDSCAPE CONTRACTOR FOR THE
PROJECT.
3. AN IRRIGATION AUDIT REPORT SHALL BE
COMPLETED A THE TIME OF FINAL INSPECTION.
4. A LANDSCAPE WASTE DIVERSION PLAN SHALL BE
COMPLETED AND SUBMITTED WITH THE
CERTIFICATE OF COMPLETION.
LIGHTING SPECIFICATIONNTSLL-3 06-15-2023 ---
PLANT SCHEDULEN/ALP-2 06-15-2023 06-27-2023
ROLLING HILLS CITY NOTES:
1. NO LANDSCAPE SHALL BE ALLOWED IN THE RHCA
EASEMENT.
2. TREES SPECIFIED SHALL NOT GROW HIGHER THAN
THE HEIGHT OF THE ROOF RIDGE.
3. TREES SHALL BE PLANTED IN LOCATIONS THAT DO
NO HINDER VIEWS FROM THE ADJACENT LOTS.
4. TREES ARE REQUIRED TO BE MAINTAINED TO A
HEIGHT NOT TO EXCEED THE ROOF RIDGE AND SO
THAT VIEWS FROM ADJACENT LOTS ARE NOT
OBSTRUCTED.
5. NEW PROPOSED TREES ARE NOT ON THE
PROHIBITED TREE LIST.
INSTALLATION NOTE:
THE IRRIGATION AND PLANTING PLANS SHALL BE
INSTALLED PER THE APPROVED LANDSCAPE PLAN
DOCUMENTATION PACKAGE, ANY CHANGES OR
SUBSTITUTIONS TO PLAN SHALL BE SUBJECT TO
APPROVAL BY THE PLANNING DEPARTMENT AND
LANDSCAPE ARCHITECT FOR THE CITY. A CERTIFICATE OF
COMPLETION SHALL BE SUBMITTED PRIOR TO FINAL
LANDSCAPE INSTALLATION INSPECTION.
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
L-0
06-15-2023
N/A
COVER SHEET
: KRISTEN RAID, KATHRYN BISHOP
PLANTING DEATILSNTALP-3 06-15-2023 ---
VICINITY MAP
SCALE: NTS
SITE AERIAL VIEW
SCALE: NTS
SITE
NORTHNORTHNORTH
ROLLING HILLS
COMMUNITY
TENNIS COURTS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
ASSESSOR'S ID NO.: 7569-015-900
295
GAL
GAL
ROS
ACH
ACH
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LEO
SA4
SA4
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CIS
LEO
PRUPRUPRUPRU
FES
CIS CIS
IRI
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CIS
HES
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AGA
GAL
GAL
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GAL GAL
ACH
ACHACH
ACH
ACH ACH
ACH
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GAL
ACH
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IRI
IRI
IRI
IRI
IRI
ACH
ACH
ACH
ACH
ACH
IRI
IRI
IRI
IRI
IRI
IRI
IRI IRI
IRI
IRI ACH
GAL
GAL
GAL
GAL
GAL GAL
GAL
LEY
LEYLEY
LEY
LEY
LEY
ACH
ACH
ACH
ACH
ACH
ACH
ACH ACH
ACH ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
GAL
GAL
GAL
ROS
ROS ROS
ROS ROS
ROS ROS
ROS
GAL
SA4
SA4
SA4
ROS2
ROS2
ROS2
LOL
LOL
LOL
LOL
LOL
LEY
LEYLEY
LEY
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
ROS2ROS2
RHA
RHA
RHA
RHA
RHA
RHA
RHA
RHA
GAL
LOL
LOL
LOL
CIJ
CIS
FES
FES
FES
CIJCIJCIJ
CIJ
FESFESFESFESFESFES
FESFESFES
CIJ
FES
FES
FES
FES
FES
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FES
FES
FES
FES
FES
FES
FES
FES
FES
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FES
FES
FES
FES
FES
HES
HES
CISCISCISCISCISCIS
SENSENSENSENSENSENSENSENSENSENSENSEN
SEN
SEN
SEN
SEN
SEN
SEN
SEN
SEN
SENRHA
SEN
SEN
HES
HES
AGA
AGA
AGA
AGA
AGA
LEY
LEY
LEY
LEY
LEY
LEY
LEY
LEY
WEM
WEM
WEM
WEM
WEM
WEM
WEM
WEM
WEM
LOL
LOL
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LOL
LEY
LEY
LEY
LEY
LEYAGAAGAAGA
AGAACH
ACH
ACHACHACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
ACH
HEA
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HEA
HEAHEA
HEA HEA
HEA
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W
HEA HEA
HEA
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HEA HEA
HEA
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HEA
HEA
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HEA
HEA
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HEA
HEA
HEA
HEA
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WEM
WEM
CIP
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W W W W
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WWW
W W
W
W
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
ROLLING HILLS
COMMUNITY
TENNIS COURTS
PLANTING PLAN
LP-1
06-15-2023
1/8" = 1'-0"
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
ASSESSOR'S ID NO.: 7569-015-900
OLE
PLANTING NOTES:
·RECIRCULATING WATER SYSTEMS SHALL BE
USED FOR WATER FEATURES
·A MINIMUM 3-INCH LAYER OF MULCH SHALL
BE APPLIED ON ALL EXPOSED SOIL SURFACES
OF PLANTING AREAS EXCEPT TURF AREAS,
CREEPING OR ROOTING GROUNDCOVERS,
OR DIRECT SEEDING APPLICATIONS WHERE
MULCH IS CONTRAINDICATED.
·FOR SOIL LESS THAN 6% ORGANIC MATTER
IN THE TOP 6 INCHES OF SOIL, COMPOST AT
A RATE OF A MINIMUM OF FOUR CUBIC
YARDS PER 1,000 SQUARE FEET OF
PERMEABLE AREA SHALL BE INCORPORATED
TO A DEPTH OF SIX INCHES INTO THE SOIL.
CLEAN UP EXISTING
TREE AND SHRUB
PORTUGUESE BEND ROAD
LIN
ARB
CER
CER
OLE
LAG
LAG
DYM
LINLIN
06-27-2023
296
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
ROLLING HILLS
COMMUNITY
TENNIS COURTS
PLANT LIST
LP-2
06-15-2023
N/A
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
ASSESSOR'S ID NO.: 7569-015-900
PLANTING NOTES:
1.ALL PLANTS ARE IDENTIFIED BY TYPICAL SYMBOLS. PLANT QUANTITIES ARE APPROXIMATE
AND PROVIDED FOR THE CONTRACTOR'S CONVENIENCE. IN THE EVENT OF DISCREPANCIES
IN PLANT COUNT, QUANTITIES INDICATED BY PLANT SYMBOLS ON THE PLAN PREVAIL.
2.PLANTS AND INSTALLATION TO MEET HIGHEST QUALITY INDUSTRY STANDARD. LOCATE
AND SECURE ALL SPECIFIED PLANTS WITHIN TWO WEEKS OF AWARD OF CONTRACT AND
SHOW PROOF OF TO LANDSCAPE ARCHITECT IN WRITING THAT PLANTS HAVE BEEN
SECURED. NOTIFY LANDSCAPE ARCHITECT IMMEDIATELY OF ANY PLANT SOURCING
DIFFICULTY.
3.CONTACT LANDSCAPE ARCHITECT FOR DECISION REGARDING PROPOSED PLANT
SUBSTITUTIONS 4 WEEKS PRIOR TO INSTALLATION.
4.THE LANDSCAPE ARCHITECT RESERVES THE RIGHT TO REVIEW ALL PLANT MATERIAL AT THE
NURSERY PRIOR TO DELIVERY TO JOB SITE. IN LIEU OF NURSERY REVIEW THE LANDSCAPE
ARCHITECT MAY REQUEST PHOTOS AND/OR SPECIFICATIONS OF PLANT MATERIAL TO BE
PROVIDED PRIOR TO DELIVERY.
5.LANDSCAPE ARCHITECT RESERVES THE RIGHT TO REFUSE PLANTS DELIVERED TO SITE THAT
ARE SUBSTANDARD. REPLACEMENT PLANTS ARE TO BE SUPPLIED BY CONTRACTOR AT NO
ADDITIONAL COST TO OWNER.
6.ALL PLANTS DELIVERED TO THE SITE SHALL BE IDENTIFIED WITH LEGIBLE TAGS. CONTRACTOR
TO PROVIDE COPIES OF DELIVERY TICKETS TO THE LANDSCAPE ARCHITECT AS VERIFICATION
OF CORRECT SPECIES AND VARIETIES.
7.NOTIFY LANDSCAPE ARCHITECT OF INTENDED PLANTING SCHEDULE A MINIMUM OF TWO
WEEKS PRIOR TO PLANTING.
8.SET OUT ALL PLANTS AS SHOWN ON PLAN. FINAL LOCATIONS TO BE APPROVED BY THE
LANDSCAPE ARCHITECT PRIOR TO PLANTING.
9.PLANT CROWN TO BE 2" ABOVE ADJACENT GRADE FOR 15 GALLON AND LARGER PLANTS; 1"
ABOVE ADJACENT GRADE OR PLANTS SMALLER THAN 15 GALLON. TREES TO BE PLANTED AT
HEIGHT ABOVE ADJACENT GRADE AS DIRECTED BY LANDSCAPE ARCHITECT.
10.INSTALL ALL PLANTS PER DETAILS.
11.STAKE TREES ACCORDING TO INDUSTRY STANDARDS PER DETAILS. REVIEW WITH LANDSCAPE
ARCHITECT PRIOR TO WORK.
12.ANY TREE SHOWN ON PLAN TO BE INSTALLED IN LESS THAN 8' (EIGHT FEET) CLEAR DISTANCE
FROM ANY CURB, WALKWAY, OR FOUNDATION IS TO BE INSTALLED WITH ROOT CONTROL
BARRIERS UB 18-2 BY DEEP ROOT CORP 800-458-7668. INSTALL AS DIRECTED BY DETAIL AND
PER MANUFACTURER'S INSTRUCTIONS. PALM TREES DO NOT REQUIRE ROOT CONTROL
BARRIERS. LANDSCAPE ARCHITECT MAY ALTER OR WAIVE REQUIREMENT.
13.COMPLETELY ERADICATE ALL BERMUDA, KIKUYU GRASS, AND OTHER WEED GROWTH OR
OTHER VISIBLE OR ALLEGED INVASIVE WEEDS FROM AREAS WITHIN PROJECT LIMITS PRIOR TO
INSTALLING PLANTING. INVASIVE WEEDS ARE IDENTIFIED BY THE CALIFORNIA INVASIVE
PLANT COUNCIL, www.cal-ipc.org/.
14.PROVIDE AND INSTALL BARK MULCH OVER ALL SHRUB AND GROUNDCOVER AREAS. USE
CEDAR WOOD BARK. SPREAD MULCH EVENLY OVER ALL SHRUB AND GROUNDCOVER AREAS
TO A DEPTH OF 3" (THREE INCHES). KEEP MULCH AT LEAST 3” AWAY FROM THE BASES AND
STEM OF PLANT. SUBMIT MULCH SAMPLES TO LANDSCAPE ARCHITECT FOR APPROVAL PRIOR
TO PURCHASE AND DELIVERY.
06-27-2023
297
EQ.EQ.2X ROOTBALL WIDTHSECTIONTREETREE TIETREE STAKEROOTBALLMULCH- 3" THICKNESSTEMPORARY 3" HEIGHTWATERING BERMEQ.EQ.6"6"
1"2X ROOTBALL WIDTH12" MIN.
MIN.
VARIES
MIN.TREETREE STAKETREE TIEROOTBALLMULCH- 3" THICKNESSTEMPORARY 3" HEIGHTAMENDED BACKFILLFERTILIZER TABLET(S)SCARIFY SIDES & BOTTOMOF PLANT PITBACKFILLWATERING BERM2X ROOTBALL WIDTH
EQ.EQ.ROOT BALLAMENDED BACK FILLTEMPORARY 3" HIGHBERMSHRUBSECTIONPIT DEPTH VARIESEQ.EQ.2X ROOTBALL WIDTH4"6"SCARIFY SIDES &BOTTOM OF PLANT PITBACK FILLAMENDED BACK FILLFERTILIZER TABLET(S)ROOT BALLTEMPORARY 3" HIGH BERM( W/ 3" THK. MULCH )SHRUBSOILSEPARATORCLASS 2PERMEABLEMATERIALMULCHO.C. SPACING PER LEGENDO.C. SPACING PER LEGEND O.C. SPACING PER LEGEND4" MINEDGE OF ADJACENT PAVINGSHRUB OR GROUND COVEREDGE OF FOLIAGECUTTINGS, FLATS, LINERS, 1 GAL., 5 GAL.PREVAILING WINDPLACE PARALLEL WITHTREE STAKE PER SPECIFICATIONSTREE TIE W/ HOSE COVERING -MAINTAIN 2" CLEARANCE BETWEENHOSE & TREE TRUNKFOR WATER BASINTEMPORARY BERMJUTE MATTINGPLANT BIT BELOWPLANJUTE MAT REVETMENT1/2" = 1'-0"12"6"24" - 30"124"
6"21TEMPORARY BERMFOR WATER BASINWIRE STAPLESFERTILIZER TABLETSJUTE MATTINGSLOPEEXCAVATED SOILEDGE OF
ROOT BALL
SLOPELINE
OF
EX
IST
.
GRADEWIRE STAPLES @ 10" O.C. SURROUNDJUTE MATTINGLOCATE BASE OF TRUNK @ ELEV. LEVEL W/ EXTENSION LINE OF EXIST. GRADE6"
SK
IRT TREE TIE W/ HOSE COVERING -MAINTAIN 2" CLEARANCE BETWEENHOSE & TREE TRUNKTREE STAKE PER SPECIFICATIONSSCARIFY SIDES & BOTTOMOF PLANT PIT8"PLACE PARALLEL WITHPREVAILING WIND6"PLAN6'-0"2x ROOT BALL( 3" THK. MULCH INFILL )SLOPEEQ.EQ.6"2X ROOTBALL WIDTHEQ.EQ.SHRUB3" HIGH BERMROOTBALLAMENDED BACKFILLFERTILIZER TABLET(S)SCARIFY SIDES & BOTTOMOF PLANT PITSHRUB3" HIGH BERMROOTBALLSOIL SEPARATORCLASS 2 PERMEABLE 4"MATERIALBACKFILL( W/ 3" THK. MULCH )PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com904 Silver Spur Road #395Rolling Hills Estates, CA 90274(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURETREE PLANTING & STAKING DETAIL1/2" = 1'-0"1SHRUB PLANTING DETAIL1" = 1'-0"3SECTIONPLAN VIEWPLAN VIEWSECTIONSHRUB PLANTING - LOCATION1" = 1'-0"4TREE PLANTING & STAKING ON SLOPE DETAIL1/2" = 1'-0"2PLAN VIEWSECTIONSHRUB PLANTING ON SLOPE DETAIL1" = 1'-0"5LP-3ROLLING HILLSCOMMUNITYTENNIS COURTSPLANTING DETAILS06-15-2023NTS2 PORTUGUESE BEND ROADROLLING HILLS, CA 90274ASSESSOR'S ID NO.: 7569-015-900298
GAL
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ACH
ACH
ACH
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SA4
SA4
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SA4
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SA4
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LEO
PRUPRUPRUPRU
FES
CIS CIS
IRI
PRUPRUPRUPRU
CIS
HES
PRU
AGA
GAL
GAL
GAL
GAL GAL
ACH
ACHACH
ACH
ACH ACH
ACH
ACH
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ROS
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GAL
GAL
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ACH
ACH
ACH
ACH
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ACH
ACH
ACH
IRI
IRI
IRI
IRI
IRI
ACH
ACH
ACH
ACH
ACH
IRI
IRI
IRI
IRI
IRI
IRI
IRI IRI
IRI
IRI ACH
GAL
GAL
GAL
GAL
GAL GAL
GAL
LEY
LEYLEY
LEY
LEY
LEY
ACH
ACH
ACH
ACH
ACH
ACH
ACH ACH
ACH ACH
ACH
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ACH
ACH
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ACH
ACH
ACH
GAL
GAL
GAL
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ROS ROS
ROS ROS
ROS ROS
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GAL
SA4
SA4
SA4
ROS2
ROS2
ROS2
LOL
LOL
LOL
LOL
LOL
LEY
LEYLEY
LEY
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
LOL
ROS2ROS2
RHA
RHA
RHA
RHA
RHA
RHA
RHA
RHA
GAL
LOL
LOL
LOL
CIJ
CIS
FES
FES
FES
CIJCIJCIJ
CIJ
FESFESFESFESFESFES
FESFESFES
CIJ
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
FES
HES
HES
CISCISCISCISCISCIS
SENSENSENSENSENSENSENSENSENSENSENSEN
SEN
SEN
SEN
SEN
SEN
SEN
SEN
SEN
SENRHA
SEN
SEN
HES
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C
IRRIGATION LEGEND:
ICV-101G-DC 1" AUTOMATIC VALVE
1" QUICK COUPLER VALVE
GATE VALVE (LINE SIZE)
HUNTER ICZ-101-40 DRIP ZONE CONTROL KIT - W/ 40 PSI REGULATOR
1" DEDICATED LANDSCAPE WATER METER
3/4" LATERAL LINE UNLESS NOTED OTHERWISE
SPEARS OR EQUAL SCH 40 - MAINLINE - UP TO 1-1/2" IN SIZE
PVC CONNECTION TO DRIPLINE
HUNTER AFV-X - TO ALLOW FOR LINE FLUSH
HUNTER PLD-AVR - AIR VENT AT THE HIGHEST
HUNTER ICV-101G-DC 1" MASTER VALVE (NORMALLY CLOSED)
HUNTER PBC-25 PRESSURE-COMPENSATING BUBBLERS 0.25 GPM
SPEARS OR EQUAL SCH 40 - SLEEVE - 2X THE DIA. OF PIPE
-PROVIDE SLEEVE WHERE REQUIRED FOR MAINLINE UNDER
PAVEMENT. DUE TO THE INTRICACY OF THE PAVEMENT, IT IS
NOT POSSIBLE TO INDICATE SLEEVE LOCATIONS ACCURATELY
ON THE PLAN. IT REMAINS THE CONTRACTORS RESPONSIBILITY
TO SLEEVE ALL IRRIGATION PIPE AND WIRE UNDER PAVEMENT
OF ANY TYPE.
HUNTER FLOW-CLIK-158 HIGH FLOW SHUT OFF
WM
HUNTER HDL-06-12-XXX-CV
LANDSCAPE DRIPLINE 0.6 GPH - 12" SPACING W/ CHECK
VALVE - OPERATING RANGE: 15 TO 60 PSI
LATERAL LINE
WILKINS 975XLSEU 1" REDUCED PRESSURE PRINCIPAL
BACKFLOW PREVENTER
BUBBLERS:
MICRO IRRIGATION & DRIP:
PIPES:
DEVICES:
STATION GPM
VALVE STATION
120
2-1/2"
A42
VALVE SIZE
HUNTER RZWS-36-25-CV TREE ROOT WATERING SYSTEM 0.25 GPM
ELEV. OF THE SYSTEM
OPERATING RANGE: 20 TO 120 PSI
OPERATING RANGE: 20 TO 150 PSI
'A' - HCC CONTROLLER WITH PEDESTAL
HCC-800-SS-ICC-PED-SS - CONTROLLER WITH HIGH-FLOW
SHUTOFF AND RAIN-CLIK RAIN SENSOR
WMPOC 3.8
1"
A9
1.4
1"
A6
1.8
1"
A3
3.9
1"
A4
2.8
1"
A5
3.7
1"
A7
2.7
1"
A8
2.5
1"
A12
1.5
1"
A11
4.5
1"
A15
4.2
1"
A14
1.0
1"
A13
3.0
1"
A2
3.2
1"
A1
C
1.2
1"
A10
1"1-1/4"1-1/2"1-1/2"
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
ROLLING HILLS
COMMUNITY
TENNIS COURTS
IRRIGATION PLAN
LI-1
06-15-2023
1/8" = 1'-0"
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
ASSESSOR'S ID NO.: 7569-015-900
PORTUGUESE BEND ROAD
LINLIN
IRRIGATION LAYOUT
FOR DESIGN INTENT
NOTES:
·CONCEPTUAL LAYOUT OF HEADS AND LATERAL LINES, MAY NEED
ADJUSTMENT ON SITE. TEST ALL PIPE SIZING FOR APPROPRIATE FLOW.
·INSTALLATION TO AVOID OVER-SPRAY & RUN OFF
·ALL IRRIGATION EMISSION DEVICES MUST MEET THE REQUIREMENTS
SET IN THE ANSI STANDARD, ASABE/ICC 802-2014. "LANDSCAPE
IRRIGATION SPRINKLER AND EMITTER STANDARD," ALL SPRINKLER
HEADS INSTALLED IN THE LANDSCAPE MUST DOCUMENT A
DISTRIBUTION UNIFORMITY LOW QUARTER OF 0.65 OR HIGHER USING
THE PROTOCOL DEFINED IN ASABE/ICC 802-2014.
299
0'10'15'2'4'PER SPEC'SNDS #218BC, 12X20 JUMBO
WITH LOCKING BRASS INSERT
(AS SHOWN ON DWGS.)
NOT TO SCALE
REMOTE CONTROL VALVE
ID TAG
(1 OF 2)
COILED
BRICK (1 OF 4)
PVC SCH 80 NIPPLE
PVC SCH 40 ELL
WATER PROOF CONNECTION
30-INCH LINEAR LENGTH OF WIRE,
PVC SCH 80 NIPPLE (CLOSE)
REMOTE CONTROL VALVE
FINISH GRADE/TOP OF MULCH
(LENGTH AS REQUIRED)
PVC MAINLINE PIPE
PVC LATERAL PIPE
HIDDEN) AND SCH 40 ELL
3/4-INCH WASHED GRAVEL
3.0-INCH MINIMUM DEPTH OF
PVC SCH 40 TEE OR ELL
PVC SCH 40 MALE ADAPTER
SCH 80 NIPPLE (2-INCH LENGTH,
(INCLUDED)
1/2-INCH MALE NPT INLET (INCLUDED)
1/2-INCH 90-DEGREE ELBOW (INCLUDED)
1/2-INCH PVC SCH 80 NIPPLE (INCLUDED)
4-INCH BASKET WEAVE CANISTER
LATERAL PIPE
18-INCH SWING ASSEMBLY
(INCLUDED)
FINISH GRADE
PVC SCH 40 TEE OR EL
BUBBLER: 0.25 GPM
4-INCH GRATE (INCLUDED)
OPTIONAL PEA GRAVEL
ROOT WATERING SYSTEM:
(INCLUDED)
NOT TO SCALE
TREE BUBBLER
SECTION VIEW
PIPEPIPE
WIRE W/O CONDUITPLAN VIEW
2. FOR PIPE AND WIRE BURIAL DEPTHS SEE SPECIFICATIONS.
DIAMETER OF THE PIPE OR WIRE BUNDLE WITHIN.
1. SLEEVE BELOW ALL HARDSCAPE ELEMENTS WITH SCH. 40 PVC TWICE THE
NOTES:
HAVE BEEN MADE.
AFTER ALL CONNECTIONS
OR GREATER. UNTIE
OF DIRECTION OF 30°
ALL WIRING AT CHANGES
TIE A 24-INCH LOOP IN
TRENCH AS SHOWN.
BE SNAKED IN
PLASTIC PIPING TO
ALL SOLVENT WELD
10-FOOT INTERVALS.
TAPE AND BUNDLE AT
AND BESIDE MAINLINE.
RUN WIRING BENEATH
CONDUITWIRING INLATERALMAINLINE
THE SAME TRENCH
AND WIRING IN
MAINLINE, LATERAL,
TRENCH DETAIL24" MIN.4 CU.FT. 3/4" CRUSHED
ROCK
COPPER PIPE
FROM P.O.C.
FINISH GRADE
COPPER FEMALE ADAPTER
IRRIGATION MAINLINE
PVC MALE ADAPTER
COPPER PIPE
(TYPICAL)
COPPER UNION
(1 OF 2)
BACKFLOW PREVENTION UNIT
BACKFLOW PREVENTER
NOTES:
1. INSTALL ACCORDING TO MANUFACTURER'S SPECIFICATIONS
2. INSTALL BACKFLOW PREVENTER AS REQUIRED BY LOCAL CODES AND HEALTH DEPARTMENT.
3. VERIFY LOCAL REQUIREMENTS PRIOR TO INSTALLATION.
4. CONTRACTOR TO PRICE COMPLETE INSTALLATION UNLESS OTHERWISE INFORMED.12"PVC MAINLINE PIPE FROM BACK FLOW PER
SPECS.
PVC MAINLINE TO FLOW SENSOR, PIPE PER
SPECS.
PVC SCH. 40 FEMALE ADAPTER, (2
REQUIRED)
SCH. 80 NIPPLE, TYP.
FINISH GRADE IN SHRUB AREAS.
VALVE ID TAGS.
WIRE CONNECTORS.
MASTER CONTROL VALVE PER LEGEND.
PLASTIC VALVE BOX W/ HINGED GREEN
LOCKING COVER. REFER TO SPECS.
FINISH GRADE IN TURF AREAS.
3"2"MIN. CLR.3/4" ROCK. 3 CU. FT.MIN. CLR.LANDSCAPE FABRIC.
BRICK SUPPORTS
MASTER VALVE INSTALLATION
NOT TO SCALE
ICD-XXX
DECODER AS NEEDED
1"GATE VALVE
(AS SHOWN ON DWGS.)
CARSON #910-4B, 10 ROUND
BRICK (1 OF 4)
BRASS GATE VALVE
FINISH GRADE/TOP OF MULCH
VALVE BOX WITH COVER:
PVC MAINLINE PIPE
3/4-INCH WASHED GRAVEL
3.0-INCH MINIMUM DEPTH OF
PVC SCH 40, 45° ELL
PVC SCH 40 MALE ADAPTER
LOCKING BOLT DOWN COVER
PVC MAINLINE PIPE
PVC SCH 40, 45° ELL
PVC MAINLINE PIPE
3"6" ALL
AROUND
NOTE:
MOUNT ON ANY SURFACE WHERE IT WILL BE
EXPOSED TO UNOBSTRUCTED RAINFALL, BUT NOT
IN PATH OF SPRINKLER SPRAY.
RUN LEAD WIRES
TO CONTROLLER
EXTERIOR WALL (SEE NOTE)
MODEL RAIN-CLIK
WALL MOUNT SENSOR
NOT TO SCALE
STONG BOX QUICKPAD
ENCLOSURE MOUNTING PAD-
SIZE AS NEEDED FOR BOX
CALLED OUT. INSTALL PER
MANUFACTURER'S
DETAILS AND SPEC'S.
CONTROLLER PEDESTAL
PER LEGEND
FINISHED GRADE
3-INCH PVC SCH 40 CONDUIT,
FITTINGS AND SWEEP ELL
WIRES TO REMOTE CONTROL
VALVES
1-INCH PVC SCH 40 CONDUIT,
FITTINGS AND SWEEP ELL TO
TO POWER SUPPLY
1
2
3
5
6
7
FCT FITTING SELECTION
*NOTE* INLET PIPE LENGTH OF SENSOR
MUST BE MIN. 10X PIPE DIA. STRAIGHT,
CLEAN RUN OF PIPE, NO FITTINGS OR
TURNS. OUTLET PIPE LENGTH OF SENSOR
MUST BE MIN. 5X PIPE DIA. OF STRAIGTH
CLEAN RUN OF PIPE, NO FITTINGS OR
TURNS.
1 INCH
1.5 INCH
1.5 INCH
2 INCH
2 INCH
3 INCH
3 INCH
4 INCH
SCH. 40
SCH. 40
SCH. 80
SCH. 40
SCH. 80
SCH. 40
SCH. 80
SCH. 40
FCT100
FCT150
FCT158
FCT200
FCT208
FCT300
FCT308
FCT400
FLOW-CLIK HIGH FLOW SHUT OFF4
LI-2
LI-2
LI-2LI-2
LI-2
LI-2
LI-2
8
LI-2
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
LI-2
06-15-2023
NTS
IRRIGATION DETAILS
PEDESTAL CONTROLLER WITH RAIN-CLIK
ROLLING HILLS
COMMUNITY
TENNIS COURTS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
ASSESSOR'S ID NO.: 7569-015-900
300
DURA 'SAFETY BLOCK"
SINGLE UNION BALL VALVE
- LINE SIZE
DRIP VALVE KIT
30-INCH LINEAR LENGTH
OF WIRE, COILED
PVC SCH 80 UNION FOR SERVICING
ASSEMBLY
3.0-INCH MINIMUM DEPTH OF 3/4-INCH
WASHED GRAVEL
PVC SCH 80 NIPPLE (LENGTH AS REQUIRED, 1
OF 2)
PVC SCH 80 NIPPLE (18-INCH LENGTH,
HIDDEN) AND PVC SCH 40 ELL
OFF
ON
BRICK (1 OF 4)
PVC MAINLINE
PVC SCH 40 TEE OR ELL
PVC SCH 40 MALE ADAPTER
PVC SCH 40 ELL
PVC SCH 80 NIPPLE (CLOSE)
PVC SCH 40 COUPLING
NOT TO SCALE
DRIP REMOTE CONTROL VALVE
VALVE BOX WITH COVER
ID TAG
COMPRESSION X 1/2-INCH FPT
DRIPLINE: SEE LEGEND
COMPRESSION X 1/2-INCH FPT
6" ROUND BOX
STD. BRICK - 2-REQUIRED
.5 CU. FT.. 3/4" CRUSHED ROCK
LATERAL PIPE
TOP OF MULCH
AIR VACUUM RELIEF VALVE: LOCATE AT ALL
HIGH POINTS, MIN. ONE PER VALVE
PVC SCH 80 NIPPLE AND FITTING
(LENGTH AS REQUIRED)
TIE-DOWN STAKE: RAIN BIRD TDS-050
COMPRESSION END CAP
NOT TO SCALE
SURFACE-MOUNTED DRIP COMPONENTS
2
1
LATERAL PIPE TO PLANTING BED7
MODEL ICZ-101-25(40) OR6
LATERAL TO PLD CONNECTION5
HUNTER PLD XX-XX-XX2
HUNTER PLD TEE3
TUBING STAKE4
FLUSH VALVE1
DRIP CONTROL VALVE HUNTER:
MODEL PCZ-101-25(40)
DRIP LINE
6
HARDSCAPE
7
1
2
3
4
5
TURF
TYPICAL PLANTING BED
PRO FLEX SWING JOINT:
HUNTER 'PRO-FLEX' TUBING
24"-36",
HSBE-050 ELBOWS (2),
MARLEX STREET ELBOW (1)
LATERAL PIPE
LATERAL TEE OR ELL
FINISH GRADE
BUBBLER
4
3
BUBBLER NOZZLES
LI-3
GENERAL IRRIGATION NOTES:
1.THIS PROJECT UTILIZES THE EXISTING POTABLE WATER (PW) SYSTEM.
2.SPRINKLER SYSTEM DESIGN IS BASED ON MINIMUM OPERATING PRESSURE AND MAXIMUM FLOW
DEMAND INDICATED ON DRAWINGS. VERIFY WATER PRESSURE PRIOR TO CONSTRUCTION. REPORT
DIFFERENCES BETWEEN WATER PRESSURE INDICATED ON DRAWINGS AND ACTUAL PRESSURE
READING AT IRRIGATION POINT-OF-CONNECTION TO LANDSCAPE ARCHITECT. IF PRESSURE
DIFFERENCES ARE NOT REPORTED PRIOR TO START OF CONSTRUCTION, ANY REVISIONS NECESSARY
ARE CONTRACTOR'S RESPONSIBILITY.
3.THIS DESIGN IS DIAGRAMMATIC. PIPING, VALVES, ETC. SHOWN WITHIN PAVED AREAS ARE FOR
DESIGN CLARIFICATION ONLY. INSTALL IRRIGATION PIPING AND EQUIPMENT IN PLANTING AREAS
WHERE POSSIBLE. AVOID CONFLICTS BETWEEN SPRINKLER SYSTEM, PLANTING AND ARCHITECTURAL
FEATURES.
4.FLUSH AND ADJUST SPRINKLER HEADS FOR OPTIMUM PERFORMANCE AND TO PREVENT OVER-SPRAY
INTO NEIGHBORING PROPERTIES OR ARCHITECTURAL ELEMENTS. SELECT BEST DEGREE OF ARC TO FIT
SITE CONDITIONS AND THROTTLE FLOW CONTROL AT CONTROL VALVE TO OBTAIN OPTIMUM
PRESSURE FOR EACH SYSTEM.
5.DO NOT WILLFULLY INSTALL SPRINKLER SYSTEM AS INDICATED ON DRAWINGS WHEN IT IS OBVIOUS
THAT OBSTRUCTIONS, GRADE DIFFERENCES OR DIFFERENCES IN AREA DIMENSIONS EXIST THAT
MIGHT NOT HAVE BEEN CONSIDERED DURING DESIGN. NOTIFY LANDSCAPE ARCHITECT OF SUCH
OBSTRUCTIONS OR DIFFERENCES.
6.INSTALL PIPE MATERIALS AND EQUIPMENT AS INDICATED ON DRAWINGS. USE TEFLON TAPE ON PVC
MALE PIPE THREADS ON SPRINKLER SWING JOINT AND VALVE ASSEMBLIES. DO NOT USE PIPE DOPE
ON PVC THREADED PIPING OR TO ATTACH HEADS TO SWING JOINTS.
7.SET SPRINKLER HEADS PERPENDICULAR TO FINISH GRADE OF THE IRRIGATED AREAS UNLESS
OTHERWISE INDICATED ON DRAWINGS.
8.IRRIGATION SHALL BE SCHEDULED TO OPERATE ONLY WITHIN TIME WINDOWS THAT DO NOT
CREATE EXCESS RUN-OFF. USE MULTIPLE START TIMES OF SHORT DURATIONS TO CYCLE THROUGH
THE REQUIRED APPLICATIONS.
9.RUNNING MULTIPLE VALVES AT THE SAME TIME IS ALLOWED. DO NOT EXCEED THE 22 GPM MAXIMUM
AT ANY ONE TIME.
10.IRRIGATION. ALL NEW OR ALTERED IRRIGATION SYSTEMS PROPOSED AS PART OF A NEW
DEVELOPMENT SHALL INCORPORATE THE FOLLOWING REQUIREMENTS IN THEIR DESIGN,
INSTALLATION AND MAINTENANCE:
10.1.IRRIGATION SYSTEMS SHALL BE DESIGNED AND INSTALLED TO AVOID OVERSPRAY AND RUNOFF
INTO PUBLIC STREETS. VALVES SHALL BE SEPARATED FOR INDIVIDUAL HYDROZONES BASED ON
PLANT WATER NEEDS AND SUN OR SHADE REQUIREMENTS.
10.2.WATER BUDGET CALCULATIONS SHALL BE SHOWN ON IRRIGATION PLANS.
10.3.AN AUTOMATIC IRRIGATION SYSTEM IS REQUIRED AND SHALL INCLUDE A WEATHER-BASED
IRRIGATION CONTROLLER, INCLUDING A RAIN SHUTOFF SENSOR.
10.4.AREAS LESS THAN EIGHT FEET WIDE SHALL BE IRRIGATED WITH APPROPRIATELY SELECTED
EQUIPMENT THAT PROVIDES THE PROPER AMOUNT OF WATER COVERAGE WITHOUT CAUSING
OVERSPRAY ONTO ADJACENT SURFACES.
10.5.ALL SPRINKLERS SHALL HAVE MATCHED PRECIPITATION RATES WITHIN EACH VALVE AND
CIRCUIT. ALL IRRIGATION SYSTEMS SHALL BE DESIGNED TO INCLUDE OPTIMUM DISTRIBUTION
UNIFORMITY, HEAD TO HEAD SPACING, AND SETBACKS FROM WALKWAYS AND
PAVEMENT.
10.6.ALL IRRIGATION SYSTEMS SHALL PROVIDE CHECK VALVES AT THE LOW END OF IRRIGATION
LINES TO PREVENT UNWANTED DRAINING OF IRRIGATION LINES.
10.7.PRESSURE REGULATORS MAY BE REQUIRED ON THE IRRIGATION SYSTEM AS DETERMINED BY THE
DIRECTOR. (ORD. 700 § 2 (EXH. 1), 2012; ORD. 695 § 3, 2010)
NOT TO SCALE
LI-3
LI-3
LI-3
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
LI-3
06-15-2023
NTS
IRRIGATION DETAILS
ROLLING HILLS
COMMUNITY
TENNIS COURTS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
ASSESSOR'S ID NO.: 7569-015-900
301
1.7 PRODUCT DELIVERY, STORAGE, AND HANDLING
A. HANDLING OF PVC PIPE AND FITTINGS:
1. EXERCISE CARE IN HANDLING, LOADING, UNLOADING, AND STORING OF PVC PIPE AND FITTINGS. TRANSPORT PVC
PIPE IN A VEHICLE WHICH ALLOWS PIPE TO LIE FLAT SO AS NOT TO SUBJECT IT TO UNDUE BENDING NOR
CONCENTRATED EXTERNAL LOAD AT ANY POINT. DISCARD DAMAGED SECTIONS OF PIPE AND PROVIDE NEW PIPE.
1.8 REGULATORY REQUIREMENTS
A. CONFORM TO UNIFORM PLUMBING CODE FOR PIPING AND COMPONENT REQUIREMENTS.
B. PROVIDE CERTIFICATE OF COMPLIANCE FROM AUTHORITY HAVING JURISDICTION INDICATING APPROVAL OF PRODUCTS IN
SYSTEM.
C. PRODUCTS REQUIRING ELECTRICAL CONNECTION: PROVIDE WORK AND MATERIALS IN ACCORDANCE WITH LATEST EDITION
OF NATIONAL ELECTRIC CODE.
D. FURNISH SATISFACTORY EVIDENCE TO OWNER DOCUMENTING WORK INSTALLED COMPLIES WITH ORDINANCE AND CODE
REQUIREMENTS.
1.9 PROTECTION OF WORK AND MATERIALS
A. PROTECT WORK AND THE WORK OF OTHER TRADES FOR THE DURATION OF PROJECT. PROTECT PIPES AND FITTINGS FROM
DIRECT SUNLIGHT, AND AVOID UNDUE BENDING AND CONCENTRATED EXTERNAL LOADING. DO NOT USE DAMAGED PIPE OR
FITTINGS.
B. EXERCISE EXTREME CARE IN EXCAVATING AND WORKING NEAR EXISTING UTILITIES. REPAIR DAMAGE TO UTILITIES, IF INCURRED
DURING COURSE OF WORK.
C. TAKE NECESSARY PRECAUTIONS TO PROTECT ADJACENT MATERIALS. SHOULD DAMAGE BE INCURRED TO SUCH MATERIALS,
REPAIR DAMAGE TO THEIR ORIGINAL CONDITION.
1.10 PREINSTALLATION MEETING
A. CONVENE 1 WEEK BEFORE STARTING WORK SPECIFIED IN THIS SECTION.
1.11 EXTRA MATERIALS
A. SUPPLY AS A PART OF WORK, THE FOLLOWING ITEMS:
1. TWO SETS OF SPECIAL TOOLS REQUIRED FOR REMOVING, DISASSEMBLING, AND ADJUSTING EACH TYPE OF SPRINKLER
AND VALVE SUPPLIED.
2. ONE 5-FOOT METAL VALVE KEY FOR OPERATION OF GATE VALVES.
3. TWO KEYS FOR EACH AUTOMATIC CONTROLLER.
4. TWO QUICK COUPLER KEYS AND MATCHING HOSE SWIVEL.
B. SUBMIT ABOVE MENTIONED EQUIPMENT TO OWNER UPON REQUEST.
1.12 COORDINATION
A. IN ACCORDANCE WITH SECTION 01041 - PROJECT COORDINATION.
B. TO ENSURE THAT ELEMENTS DESCRIBED IN THIS SECTION ARE SENSITIVELY LOCATED, PRELIMINARILY LOCATE THE FOLLOWING
ELEMENTS, INCLUDING BUT NOT LIMITED TO: AUTOMATIC CONTROLLERS, BACKFLOW PREVENTERS, ELECTRIC CONTROL VALVES,
GATE VALVES, AND QUICK COUPLER VALVES.
C. LOCATE EACH ITEM IN FIELD BY INSTALLING A 2 X 2 X 30-INCH WOOD STAKE WITH INDELIBLE BLACK INK ON TOP OF STAKE
IDENTIFYING EFFECTED ELEMENT. ONCE STAKED, OWNER, WITH CONTRACTOR'S CONCURRENCE, WILL REVIEW AND MAKE
MINOR ADJUSTMENTS, IF NECESSARY. ONCE ELEMENT LOCATIONS ARE APPROVED BY OWNER, INSTALL ACTUAL ELEMENTS.
PART 2 PRODUCTS
2.1 PIPE MATERIALS
A. USE ONLY NEW MATERIALS OF BRANDS AND TYPES AS INDICATED ON DRAWINGS AND SPECIFIED IN THIS SECTION.
B. PVC PRESSURE MAIN LINE PIPING AND FITTINGS: THIS PROJECT USES AN EXISTING MAINLINE. THE INFORMATION BELOW
PERTAINS TO ANY ADDITIONAL MAINLINE REQUIRED TO COMPLETE THE PROJECT.
1. PRESSURE ON-GRADE MAIN LINE PIPING: PVC SCH. 40 WITH SOLVENT-WELDED JOINTS.
A. MADE FROM NSF APPROVED, TYPE I, GRADE II PVC COMPOUND CONFORMING TO ASTM D 1785. MEET
REQUIREMENTS SET FORTH IN FEDERAL SPECIFICATION PS-21-70 WITH AN APPROPRIATE STANDARD DIMENSION RATIO.
2. PVC SOLVENT-WELD FITTINGS: SCHEDULE 40, 1-2, II-I NSF APPROVED CONFORMING TO ASTM TEST PROCEDURE D2466.
A. PVC FITTINGS MUST BEAR MANUFACTURER'S NAME OR TRADEMARK, MATERIAL DESIGNATION, SIZE, APPLICABLE IPS
SCHEDULE, AND NSF SEAL OF APPROVAL.
B. ACCEPTABLE MANUFACTURERS:
1) PW EAGLE SOLARBLOK.
2) LASCO.
3. PVC PIPING MUST BEAR FOLLOWING MARKINGS:
A. MANUFACTURER'S NAME.
B. NOMINAL PIPE SIZE.
C. SCHEDULE OR CLASS.
D. PRESSURE RATING IN POUNDS PER SQUARE INCH, (PSI).
E. NSF (NATIONAL SANITATION FOUNDATION) APPROVAL.
F. DATE OF EXTRUSION.
C. PVC NON-PRESSURE LATERAL LINE PIPING:
1. NON-PRESSURE ON-GRADE LATERAL LINE PIPING: PVC- SCH. 40 WITH SOLVENT-WELDED JOINTS.
A. MADE FROM NSF APPROVED, TYPE I, GRADE II PVC COMPOUND CONFORMING TO ASTM D 1785. MEET
REQUIREMENTS SET FORTH IN FEDERAL SPECIFICATION PS-21-70 WITH AN APPROPRIATE STANDARD DIMENSION RATIO.
2. NON-PRESSURE LATERAL LINE PIPING INSTALLED UNDER PAVED AREAS: PVC SCHEDULE 40 WITH SOLVENT-WELDED
JOINTS.
3. REQUIREMENTS FOR NON-PRESSURE LATERAL LINE PIPE AND FITTINGS ARE SAME FOR SOLVENT-WELD PRESSURE MAIN
LINE PIPE AND FITTINGS AS SET FORTH IN THIS SECTION, EXCEPT THAT THEY MUST BE PVC.
D. PVC PIPE CEMENT AND PRIMER:
1. SOLVENT CEMENT AND PRIMER FOR PVC SOLVENT-WELD PIPING AND FITTINGS.
A. INSTALLATION METHODS AS RECOMMENDED BY PIPING MANUFACTURER.
B. ACCEPTABLE MANUFACTURERS:
1) T. CHRISTY ENTERPRISES; RED HOT BLUE GLUE.
2. SOLVENT CEMENT AND PRIMER FOR SOLVENT-WELD PVC FLEXIBLE HOSE AND PVC FITTINGS.
A. ACCEPTABLE MANUFACTURERS:
1. IPS; MODEL #795 (CLEAR) GLUE.
E. GALVANIZED PIPE FITTINGS (IF ADDED TO THE PROJECT):
1. WHERE INDICATED ON DRAWINGS, USE GALVANIZED STEEL PIPE ASA SCHEDULE 40 MILD STEEL SCREWED PIPE.
2. FITTINGS: MEDIUM GALVANIZED SCREWED BEADED MALLEABLE IRON, OR CLASS 150 FLANGED STEEL WITH STAINLESS
STEEL BOLTS, AS REQUIRED. GALVANIZED COUPLINGS MAY BE MERCHANT COUPLING.
3. GALVANIZED PIPE AND FITTINGS INSTALLED BELOW GRADE PER EITHER ONE OF THE FOLLOWING METHODS:
A. PAINT WITH TWO COATS OF BITUMASTIC.
1) ACCEPTABLE MANUFACTURERS:
(A) KOPPERS CORPORATION; KOPPERS #50.
B. WRAP PIPING WITH TWO LAYERS OF PLASTIC, SELF-ADHESIVE, PIPE WRAP, 2 MIL THICK.
1) ACCEPTABLE MANUFACTURERS:
(A) 3M COMPANY.
4. USE NON-HARDENING, NONTOXIC PIPE JOINT SEALANT FORMULATED FOR USE ON WATER-CARRYING PIPES FOR METAL THREADED
CONNECTIONS.
2.2 GATE VALVES (2-INCH DIAMETER AND SMALLER) (IF ADDED TO THE PROJECT)
A. PRESSURE-RATED AT 200 PSI IN FULL COMPLIANCE WITH AWWA C 550 AND C 509.
B. BODY CONSTRUCTED OF CAST IRON, BRONZE STEM, DUCTILE IRON WEDGE ENCAPSULATED WITH
NITRILE RUBBER, FUSION BONDED EPOXY COATING, 2-INCH OPERATING NUT, AND 125 LB. THREADED ENDS IN
ACCORDANCE WITH ANSI/AWWA B16.1, CLASS 125.
C. ACCEPTABLE MANUFACTURERS:
1. NIBCO T-113; LINE SIZE.
2.3 QUICK COUPLING VALVES AND VALVE KEYS (IF ADDED TO THE PROJECT)
A. QUICK COUPLING VALVES: BRASS ONE-PIECE BODY, STAINLESS STEEL INTERNAL
VALVE SPRING, 3/4-INCH SIZE WITH YELLOW THERMOPLASTIC RUBBER COVER.
1. ACCEPTABLE MANUFACTURERS:
A. HUNTER: MODEL #HQ-33DLRC.
B. QUICK COUPLING VALVE KEYS. 3/4-INCH SIZE WITH THREADED BRASS SWIVEL ELL
FOR 3/4-INCH HOSE CONNECTION.
1. ACCEPTABLE MANUFACTURERS:
A. HUNTER; MODEL #HK-33 AND HS-0 SWIVEL HOSE ELL.
2.4 CONTROL WIRING
A. PROVIDE WIRE CONDUCTORS BETWEEN AUTOMATIC CONTROLLERS AND ELECTRIC
CONTROL VALVES WITH DIRECT BURIAL COPPER WIRE AWG-UF 600 VOLT.
B. INSTALL WIRES IN ACCORDANCE WITH THE VALVE MANUFACTURER'S
SPECIFICATIONS AND WIRE SIZING CHARTS.
C. DO NOT USE WIRE SMALLER THAN #14 GAUGE FOR CONTROL WIRES.
D. PROVIDE ONE COMMON WIRE AND ONE CONTROL WIRE FOR EACH ELECTRIC
CONTROL VALVE. DO NOT INSTALL MULTIPLE VALVES ON A SINGLE CONTROL WIRE.
E. MULTIPLE CONTROLLERS WITH ONE COMMON WIRE WILL NOT BE PERMITTED.
F. INSTALL WIRING TO OCCUPY SAME TRENCH ALONG SAME ROUTE AS PRESSURE MAIN
LINE OR LATERAL LINE PIPING WHEREVER POSSIBLE.
1. WHEN CONTROL WIRE DOES NOT RUN IN MAIN LINE TRENCH, INSTALL
WIRE WITHIN SCHEDULE 40 PVC CONDUIT.
2. WHEN MORE THAN ONE WIRE IS PLACED IN A TRENCH, TAPE WIRES
TOGETHER AT INTERVALS OF NO MORE THAN 12-FEET.
3. PROVIDE A 2-FOOT LENGTH OF EXCESS WIRE IN AN 8-INCH DIAMETER
LOOP AT EACH 90 DEGREE CHANGE OF DIRECTION, AT BOTH ENDS OF SLEEVES,
AND AT 100-FOOT INTERVALS ALONG CONTINUOUS RUNS OF WIRING. DO NOT
TIE WIRING LOOP.
4. LAY CONTROL WIRES LOOSELY IN TRENCH WITHOUT STRESS OR
STRETCHING OF CONTROL WIRE CONDUCTORS.
G. WIRE EXPANSION CURLS:
1. PROVIDE WITHIN 3-FEET OF EACH WIRE CONNECTION.
2. PROVIDE SUFFICIENT LENGTH AT EACH SPLICE CONNECTION TO EACH ELECTRIC
CONTROL, SO THAT IN CASE OF REPAIR, VALVE BONNET CAN BE BROUGHT TO
SURFACE WITHOUT DISCONNECTING CONTROL WIRES.
H. WIRE SPLICES:
1. PROVIDE WATERPROOF "ONE-STEP" WIRE CONNECTORS MANUFACTURED
BY KING TECHNOLOGY. USE ONE SPLICE PER CONNECTOR SEALING PACK.
2. DO NOT INSTALL FIELD WIRE SPLICES BETWEEN AUTOMATIC IRRIGATION
CONTROLLER AND ELECTRICAL CONTROL VALVES.
3. PROVIDE A 24-INCH LOOPED COIL ON FIELD WIRE SPLICES AND PLACE
LOOPED COIL WITHIN A ROUND PLASTIC VALVE BOX, HEAT-BRANDED WITH
2-INCH HIGH LETTERS STATING THE PHRASE "WS".
I. WIRE COLOR: CONTINUOUS OVER ITS ENTIRE LENGTH. USE SAME COLOR OF WIRE
IDENTIFIED FOR EACH AUTOMATIC CONTROLLER AS FOLLOWS.
1. CONTROL WIRE: SOLID RED FOR EACH AUTOMATIC CONTROLLER.
2. COMMON WIRE: SOLID WHITE FOR EACH AUTOMATIC CONTROLLER.
3. SPARE CONTROL WIRE: SOLID BLACK.
4. SPARE COMMON WIRE: SOLID WHITE WITH BLACK STRIPING.
J. SPARE WIRES:
1. PROVIDE ONE SPARE WIRE GROUP AT LAST ELECTRIC CONTROL VALVES AS
INDICATED ON DRAWINGS.
2. SPARE WIRE GROUP: PROVIDE TWO SPARE CONTROL WIRES AND ONE
SPARE COMMON WIRE.
3. IDENTIFY WITHIN CONTROLLER PEDESTAL, STATION NUMBERS OF EACH
SPARE CONTROL WIRE WITH PLASTIC TAG.
K. LOW VOLTAGE CONTROL WIRE CONDUIT PULL BOXES:
1. PROVIDE A CONDUIT PULL BOX AT EACH END OF CONTROL WIRE
CONDUIT AT INSTALLATIONS LONGER THAN 20-FEET IN LENGTH.
2. LOCATE PULL BOXES IN PLANTING AREAS WITH 6-INCH CLEARANCE FROM
BACK OF CURB.
2.5 IRRIGATION CONTROLLERS
A. IRRIGATION CONTROLLERS:
1. IRRIGATION CONTROLLERS: CONNECT TO THE EXISTING WEATHER TRAK.
B. OBTAIN APPROVAL BY OWNER FOR FINAL LOCATION OF IRRIGATION CONTROLLERS.
2.6 ELECTRIC CONTROL VALVES
A. HUNTER ICV SERIES AUTOMATIC VALVE, GLASS REINFORCED NYLON BODY. SIZE AS
INDICATED ON DRAWINGS:
1. 1-INCH SIZE: MODEL #101G - 1"
B. DRIP VALVE ASSEMBLY, HUNTER ICZ-101-40.
1. 1-INCH SIZE: ICV VALVE WITH 1" HY100 WYE FILTER AND 40 PSI REGULATOR
C. WEATHER TRAK - WT2W-SVD-11 STAION DECODER.
D. WEATHER TRAK - WTSW-LSP SURGE PROTECTOR. INSTALL ONE PER EVERY FIVE
DECODERS OR AT THE END OF A WIRE RUN WITH 5/8" BY 8' LONG COPPER GROUND ROD.
2.7 PLASTIC IDENTIFICATION TAGS
A. TAGS ARE MADE TO ORDER WITH HOT STAMPED BLACK LETTERS ON YELLOW
BACKGROUND. PROVIDE ONE TAG EACH FOR FOLLOWING EQUIPMENT:
1. ELECTRIC CONTROL VALVES: NUMBERED TO MATCH VALVE STATIONING AS
INDICATED ON DRAWINGS.
B. ACCEPTABLE MANUFACTURERS:
1. T. CHRISTY ENTERPRISES (714) 771-4142.
2.8 VALVE BOXES
A. ROUND PLASTIC VALVE BOXES (IN PLANTING AREAS ONLY): SIZED PER DETAIL, GREEN
COLOR.
1. ACCEPTABLE MANUFACTURERS:
A. CARSON-BROOKS PRODUCTS, INC.; MODEL #910-4B, AND
B. NDS, INC.; MODEL 107 EBC 7" ROUND EMITTER BOX.
2. PROVIDE ROUND PLASTIC VALVE BOXES FOR THE FOLLOWING EQUIPMENT:
A. GATE VALVES.
B. QUICK COUPLING VALVES.
B. RECTANGULAR PLASTIC VALVE BOXES (IN PLANTING AREAS ONLY): 11 3/4-INCH WIDE X
17-INCH LONG X 12-INCH DEEP WITH BOLT-DOWN HINGED COVER, GREEN
COLOR.
1. ACCEPTABLE MANUFACTURERS:
A. NDS PRODUCTS, INC.; MODEL #218BC.
2. PROVIDE VALVE BOXES FOR FOLLOWING EQUIPMENT:
A. ELECTRIC CONTROL VALVES.
B. WIRE SPLICES, OR SPARE WIRES.
C. ALL VALVE BOXES ARE TO BE HEAT BRANDED WITH AN ABBREVIATED DESCRIPTION OF
THE VALVE TYPE. USE A MIN. 2" LETTERS, AND DUPLICATE THE THE ABBREVIATION USE
ALREADY ESTABLISHED ON SITE.
2.9 SPRINKLER HEADS
A. SPRINKLER NOZZLE:MP ROTATOR - NOZZLE PER DRAWING.
1. ACCEPTABLE MANUFACTURERS:
A. HUNTER MP2000 SERIES - 6" POP-UP MOUNT WITH BUILT-IN CHECK VALVE.
B. HUNTER PROS - 06 PRS30-CV SERIES POP-UP MOUNT WITH BUILT-IN CHECK
VALVE.
C. HUNTER RZWS-36-25-CV 36" DEEP ROOT WATERING SYSTEM
PART 1 GENERAL
1.1 SECTION INCLUDES
A. IRRIGATION SYSTEM TO SUPPORT PLANT MATERIAL.
1.2 RELATED SECTIONS
A. SECTION 02950 - TREES, PLANTS, AND GROUND COVERS: COORDINATION OF PLANTING.
1.3 REFERENCES
A. ASTM D 2235 - SOLVENT CEMENT FOR ACRYLONITRILE - BUTADIENE - STYRENE (ABS) PLASTIC PIPE AND
FITTINGS.
B. ASTM D 2241 - POLY (VINYL CHLORIDE) (PVC) PLASTIC PIPE (SDR-PR).
C. ASTM D 2282 - ACRYLONITRILE-BUTADIENE-STYRENE (ABS) PLASTIC PIPE (SDR-PR).
D. ASTM D 2564 - SOLVENT CEMENT FOR POLY (VINYL CHLORIDE) (PVC) PLASTIC PIPE AND FITTINGS.
1.4 SYSTEM DESCRIPTION
A. AUTOMATIC CONTROLLERS OPERATE IRRIGATION VALVES. ELECTRIC SOLENOID CONTROLLED
UNDERGROUND POP-UP SPRINKLER SYSTEM.
B. SOURCE POWER: 120 VOLT, 15A, SINGLE PHASE.
C. LOW VOLTAGE CONTROLS: 24 VOLT, 5A.
D. WATER SOURCE: CITY SUPPLIED POTABLE WATER (PW) SUPPLY SYSTEM.
1.5 SUBMITTALS
A. FURNISH THE ARTICLES, EQUIPMENT, MATERIALS, OR PROCESSES SPECIFIED BY NAME INDICATED IN DRAWINGS
AND THIS SECTION.
B. SUBMIT A COMPLETE MATERIAL LIST PRIOR TO PERFORMING WORK. INCLUDE WITH MATERIAL LIST
MANUFACTURER, MODEL NUMBER AND DESCRIPTION OF MATERIALS AND EQUIPMENT TO BE USED. ALTHOUGH
MANUFACTURER AND OTHER INFORMATION MAY BE DIFFERENT, THE FOLLOWING IS A GUIDE TO PROPER
SUBMITTAL FORMAT:
ITEM DESCRIPTION MANUFACTURER MODEL NO.
1. GATE VALVE NIBCO T-136
C. IRRIGATION SUBMITTAL LIST MUST BE SPECIFIC AND COMPLETE. ITEMS MUST BE LISTED AND INCLUDE
SOLVENT/PRIMER, WIRE, WIRE CONNECTORS, VALVE BOXES, ETC. NO COPIES OF MANUFACTURER'S CATALOG
CUTS ARE REQUIRED AS SUBMITTAL INFORMATION, THOUGH THEY MAY BE USED.
D. EQUIPMENT OR MATERIALS INSTALLED OR FURNISHED WITHOUT PRIOR APPROVAL OF OWNER MAY BE
REJECTED.
E. APPROVAL OF ITEMS, ALTERNATE OR SUBSTITUTES, INDICATES ONLY THAT PRODUCT OR PRODUCTS
APPARENTLY MEET REQUIREMENTS OF THE DRAWINGS AND THIS SECTION ON BASIS OF INFORMATION OR
SAMPLES SUBMITTED.
F. MANUFACTURER'S WARRANTIES DO NOT RELIEVE CONTRACTOR'S LIABILITY UNDER WARRANTY. SUCH
WARRANTIES ONLY SUPPLEMENT WARRANTY.
G. PROJECT RECORD DRAWINGS:
1. PROVIDE AND KEEP UP TO DATE, COMPLETE SET OF PROJECT RECORD DOCUMENTS, CORRECTED
DAILY, TO SHOW CHANGES FROM DOCUMENTS AND THIS SECTION. INDICATE EXACT INSTALLED
LOCATIONS, SIZES, AND KINDS OF EQUIPMENT. PRINTS FOR PREPARATION OF PROJECT RECORD
DOCUMENTS MAY BE OBTAINED FROM OWNER AT CONTRACTOR'S COST.
2. PROJECT RECORD DOCUMENTS TO BE FULL SIZED DRAWINGS, 24 BY 36-INCHES, AND INCLUDE
THE PHRASE "PROJECT RECORD DRAWINGS" IN TITLE BLOCK.
3. MAKE NEAT AND LEGIBLE NOTATIONS ON PROJECT RECORD DOCUMENTS OF WORK INSTALLED
ON A DAILY BASIS. FOR EXAMPLE, SHOULD A PIECE OF EQUIPMENT BE INSTALLED IN A LOCATION THAT
DOES NOT MATCH DRAWINGS, INDICATE THAT EQUIPMENT HAS BEEN RELOCATED IN A GRAPHIC MANNER
SO AS TO MATCH ORIGINAL IRRIGATION SYMBOLS INDICATED ON DRAWINGS. TRANSFER RELOCATED
EQUIPMENT AND DIMENSIONS TO PROJECT RECORD DOCUMENTS.
4. DIMENSION FROM TWO PERMANENT POINTS OF REFERENCE, BUILDING CORNERS, OR EDGE OF
WALKWAY INTERSECTIONS, THE LOCATION OF THE FOLLOWING ITEMS AS THEY EXIST ON SITE:
A. CONNECTION TO WATER LINES.
B. CONNECTION TO EXISTING ELECTRICAL POWER.
C. GATE VALVES.
D. ROUTING OF PRESSURE MAIN LINE PIPING (DIMENSION MAXIMUM 100-FEET ALONG ROUTING).
E. ELECTRIC CONTROL VALVES.
F. ROUTING OF CONTROL WIRING.
G. CONTROL WIRE CONDUIT.
H. QUICK COUPLING VALVES.
I. AUTOMATIC CONTROLLERS.
J. SLEEVING UNDER PAVING.
H. IRRIGATION CONTROLLER CHARTS:
1. PREPARE IRRIGATION CONTROLLER CHARTS FROM CONTRACTOR-PROVIDED PROJECT RECORD
DOCUMENTS. OBTAIN OWNER'S APPROVAL OF PROJECT RECORD DOCUMENTS PRIOR TO PREPARING
IRRIGATION CONTROLLER CHARTS.
2. PROVIDE ONE IRRIGATION CONTROLLER CHART FOR EACH IRRIGATION CONTROLLER INSTALLED
ON PROJECT.
3. INDICATE ON EACH IRRIGATION CONTROLLER CHART, VIA COLORED PENCIL, AREA CONTROLLED
BY THAT AUTOMATIC IRRIGATION CONTROLLER. PROVIDE A DIFFERENT AND DISTINCT COLOR FOR
EACH VALVE ZONE.
4. IRRIGATION CONTROLLER CHART FORMAT: 11 X 17-INCH BOND REDUCED FROM APPROVED
CADD GENERATED PROJECT RECORD DOCUMENTS.
5. OBTAIN OWNER'S APPROVAL OF COLORED IRRIGATION CONTROLLER CHARTS PRIOR TO
HERMETICALLY SEALING CHARTS BETWEEN TWO PIECES OF 5 MIL PLASTIC LAMINATE.
6. ONE COLORED HERMETICALLY SEALED IRRIGATION CONTROLLER CHART SHALL BE SECURELY
PLACED WITHIN THE CONTROLLER CABINET, AND ONE COLORED NON-HERMETICALLY SEALED
IRRIGATION CONTROLLER CHART SHALL BE PROVIDED TO THE OWNER.
1.6 QUALITY ASSURANCE
A. MANUFACTURER: COMPANY SPECIALIZING IN MANUFACTURING PRODUCTS SPECIFIED IN THIS SECTION WITH
A MINIMUM OF 5 YEARS OF DOCUMENTED EXPERIENCE.
B. CONTRACTOR: COMPANY SPECIALIZING IN PERFORMING WORK OF THIS SECTION WITH A MINIMUM OF 5
YEARS OF DOCUMENTED EXPERIENCE.
C. MANUFACTURER'S DIRECTIONS:
1. FOLLOW MANUFACTURER'S DIRECTIONS AND DRAWINGS WHERE MANUFACTURERS OF
PRODUCTS USED IN THIS SECTION. FURNISH DIRECTIONS COVERING INSTALLATION POINTS NOT SHOWN
IN DRAWINGS AND THIS SECTION.
2. NOTIFY OWNER OF CONFLICTING MANUFACTURER DIRECTIONS PROVIDED WITH PRODUCTS
PRIOR TO INSTALLATION.
D. EXPLANATION OF DRAWINGS:
1. DUE TO SCALE OF DRAWINGS IT IS NOT POSSIBLE TO INDICATE EVERY OFFSET, FITTING, AND
SLEEVE WHICH ARE REQUIRED. CAREFULLY INVESTIGATE EXISTING SITE CONDITIONS AFFECTING WORK:
ACCORDINGLY, FURNISHING SUCH FITTINGS, ETC. AS MAY BE REQUIRED TO MEET SUCH CONDITIONS.
2. DRAWINGS ARE DIAGRAMMATIC ONLY AND ARE INDICATIVE OF WORK TO BE INSTALLED. INSTALL
WORK IN SUCH A MANNER AS TO AVOID CONFLICTS BETWEEN IRRIGATION SYSTEMS, PLANTING, AND
ARCHITECTURAL FEATURES.
3. FURNISH AND INSTALL WORK CALLED FOR ON DRAWING NOTES AND DETAILS WHETHER OR NOT
SPECIFICALLY MENTIONED IN THIS SECTION.
4. DO NOT WILLFULLY INSTALL IRRIGATION SYSTEM AS INDICATED ON DRAWINGS WHEN IT IS
OBVIOUS IN FIELD THAT OBSTRUCTIONS, GRADE DIFFERENCES OR DISCREPANCIES IN AREA DIMENSIONS
EXIST THAT MIGHT NOT HAVE BEEN CONSIDERED DURING DESIGN. BRING OBSTRUCTIONS OR
DIFFERENCES TO OWNER'S ATTENTION. IN EVENT THIS NOTIFICATION IS NOT PERFORMED,
CONTRACTOR IS TO ASSUME FULL RESPONSIBILITY FOR REVISIONS.
E. CORRECT DISCREPANCIES OF UNSATISFACTORY WORK. COMPLETE CORRECTION OF WORK WITHIN A
REASONABLE PERIOD MUTUALLY AGREED UPON BETWEEN OWNER AND CONTRACTOR.
F. OWNER RESERVES THE RIGHT TO SUBSTITUTE, ADD, DELETE ANY MATERIAL OR WORK AS WORK PROGRESSES.
IF DEEMED NECESSARY BY OWNER, NEGOTIATIONS AND ADJUSTMENTS TO CONTRACT PRICE, CREDITS AND
DEDUCTIONS TO CONTRACT SUM WILL OCCUR ACCORDING TO UNIT PRICES PROVIDED IN PROPOSAL.
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
LI-4
06-15-2023
N/A
IRRIGATION
SPECIFICATION
ROLLING HILLS
COMMUNITY
TENNIS COURTS
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
ASSESSOR'S ID NO.: 7569-015-900
302
B. IRRIGATION SYSTEM TESTING: 1. PROVIDE HYDROSTATIC TESTS ON PRESSURE MAINLINE PIPING ONLY IN PRESENCE OFOWNER. DO NOT BACKFILL MAINLINE PIPE UNTIL PRESSURE READINGS HAVE BEENOBSERVED AND APPROVED BY OWNER. 2. NOTIFY OWNER AT LEAST 48 HOURS IN ADVANCE OF HYDROSTATIC MAINLINETESTING.3. TEST PRESSURE MAINLINE UNDER HYDROSTATIC PRESSURE OF 150 PSI FOR A PERIODOF AT LEAST 2 HOURS. OBTAIN OWNER'S APPROVAL OF HYDROSTATIC MAINLINE TESTINGPRIOR TO INSTALLING ELECTRIC CONTROL VALVES. 4. PERFORM HYDROSTATIC PRESSURE TESTING ON NON-PRESSURE LATERAL PIPINGLOCATED UNDER PAVED AREAS UNDER A HYDROSTATIC PRESSURE OF 150 PSI FOR APERIOD OF AT LEAST 2 HOURS. 5. IF DURING A HYDROSTATIC PRESSURE TEST, A PRESSURE DROP IS OBSERVED,INDICATING A LEAK, REPLACE FAULTY FITTINGS OR PIPE AND REPEAT HYDROSTATICPRESSURE TEST UNTIL ENTIRE MAINLINE SYSTEM IS PROVEN WATERTIGHT AND APPROVEDBY OWNER. 6. FURNISH NECESSARY FORCE PUMP AND RELATED EQUIPMENT FOR HYDROSTATICMAINLINE PRESSURE TEST. 7. WHEN HYDROSTATIC MAINLINE PRESSURE TEST IS APPROVED BY OWNER, PERFORM ASPRINKLER COVERAGE TEST IN PRESENCE OF OWNER. PROVIDE THE FOLLOWING: A. DETERMINE IF WATER COVERAGE IS COMPLETE AND ADEQUATE. B. FURNISH MATERIALS AND PERFORM WORK NECESSARY TO CORRECTINADEQUACIES OF WATER COVERAGE DUE TO DEVIATIONS FROM DRAWINGS, ORWHERE IRRIGATION SYSTEM HAS BEEN WILLFULLY INSTALLED AS INDICATED ONDRAWINGS WHEN IT IS OBVIOUSLY INADEQUATE, WITHOUT BRINGING THIS TOATTENTION OF OWNER. C. PERFORM TESTING PRIOR TO INSTALLING PLANT MATERIAL. 8. UPON COMPLETION OF EACH PHASE OF WORK, TEST FOR COVERAGE OF ENTIRESPRINKLER SYSTEM AND ADJUST TO MEET SPECIFIC SITE REQUIREMENTS PRIOR TO OWNER'SREVIEW.3.7 DEMONSTRATION AND INSTRUCTIONSA. INSTRUCT OWNER'S MAINTENANCE PERSONNEL IN PROPER OPERATION AND MAINTENANCEOF IRRIGATION SYSTEM. B. USE OPERATION AND MAINTENANCE MATERIAL AS BASIS FOR DEMONSTRATION.3.8 TOOLS AND SPARE PARTSA. PRIOR TO FINAL PAYMENT, SUPPLY OWNER WITH OPERATING KEYS, SERVICING TOOLS, TESTEQUIPMENT, AND OTHER ITEMS SPECIFIED IN THIS SECTION.B. OTHER MATERIALS: 1. INSTALL OTHER MATERIALS OR EQUIPMENT INDICATED ON DRAWINGS TO BE PARTOF IRRIGATION SYSTEM, EVEN THOUGH SUCH ITEMS MAY NOT HAVE BEEN REFERENCED INTHIS SECTION.3.9CLEANUPA. PERFORM CLEANUP AS EACH PORTION OF WORK PROGRESSES. REMOVE REFUSE AND EXCESSDIRT FROM SITE, CLEAN WALKS AND PAVING, AND REPAIR DAMAGE SUSTAINED TO WORK OFOTHER TRADES TO ORIGINAL CONDITION.B. UPON COMPLETION OF WORK, REMOVE EXCESS MATERIALS, RUBBISH AND DEBRIS. SWEEPADJACENT ROADWAYS, CURBS, GUTTERS AND SIDEWALKS AND REMOVE CONSTRUCTIONEQUIPMENT FROM SITE.3.10 FINAL PAYMENT A. OPERATE EACH SYSTEM IN ITS ENTIRETY FOR OWNER'S REVIEW AT TIME OF FINAL PAYMENT.REWORK ANY ITEMS DEEMED NOT ACCEPTABLE BY OWNER.3.11 SITE VISIT OBSERVATION SCHEDULE A. NOTIFY OWNER IN ADVANCE OF FOLLOWING REQUIRED SITE VISITS: 1. PRE-JOB OR "KICK-OFF" MEETING - 7 DAYS. 2. LATERAL LINE AND SPRINKLER HEAD INSTALLATION - 2 DAYS. 3. SPRINKLER HEAD COVERAGE TEST - 2 DAYS. 4. FINAL PAYMENT WALK-THROUGH - 7 DAYS. B. NO SITE VISITS WILL COMMENCE WITHOUT UPDATED PROJECT RECORD DRAWINGS BEINGPRESENT ONSITE.END OF SECTION 4. DO NOT EXCEED DESIGNED IRRIGATION HEAD SPACING AS INDICATED ONDRAWINGS. 5. ACCOMMODATE GRADE CHANGES IN TRENCHES. 6. KEEP TRENCHES FREE OF DEBRIS AND OBSTRUCTIONS THAT COULD DAMAGE PIPE.7. APPLY TEFLON TAPE ON THREADED PVC TO PVC AND THREADED PVC TO METALJOINTS. APPLY LIGHT WRENCH PRESSURE ONLY. WHERE THREADED PVC CONNECTIONSARE REQUIRED, USE THREADED PVC ADAPTERS INTO WHICH PIPE MAY BE SOLVENTWELDED.B. ASSEMBLING PIPE AND FITTINGS: 1. INSPECT PIPE AND FITTINGS BEFORE INSTALLATION. 2. KEEP PIPE FREE FROM DIRT AND PIPE SCALE. CUT PIPE ENDS SQUARE AND DEBUR PIPEEDGES. 3. KEEP ENDS OF ASSEMBLED PIPE CAPPED. REMOVE CAPS ONLY WHEN NECESSARY TOCONTINUE ASSEMBLY. 4. INSTALL PIPE WITH IDENTIFICATION MARKINGS FACE UP FOR VISUAL INSPECTIONAND VERIFICATION.C. IRRIGATION PIPING CLEARANCE: 1. PROVIDE A MINIMUM CLEARANCE OF 6-INCHES BETWEEN IRRIGATION PIPING ANDPIPING OF OTHER TRADES. 2. DO NOT INSTALL PARALLEL PIPELINES DIRECTLY OVER ONE ANOTHER.D. AUTOMATIC CONTROLLER INSTALLATION: 1. THIS PROJECT UTILIZES AN EXISTING CONTROLLER.F. PLASTIC IDENTIFICATION TAGS: 1. CONNECT IDENTIFICATION TAGS TO CONDUCTOR WIRES WITH BLACK OR WHITENYLON "TIE-LOCK" FASTENERS. 2. LOCATE IDENTIFICATION TAGS FACING UPWARD.G. GATE VALVE INSTALLATION (IF ADDED TO THE PROJECT): 1. LOCATE AND INSTALL GATE VALVES AS INDICATED ON DRAWINGS. 2. GATE VALVE BOXES LOCATED IN PLANTING AREAS: INSTALL 6-INCHES AWAY ANDPERPENDICULAR FROM BACK OF CURB OR PAVED EDGES. 3. CONSULT OWNER FOR METHOD OF IDENTIFICATION OF GATE VALVE BOXES.H. QUICK COUPLING VALVE INSTALLATION (IF ADDED TO THE PROJECT): 1. LOCATE AND INSTALL QUICK COUPLING VALVES AS INDICATED ON DRAWINGS. 2. PLACE QUICK COUPLING VALVE BOXES A MINIMUM OF 6-INCHES FROM BACK OFCURB OR PAVED EDGES. 3. PROVIDE 24-INCHES CLEARANCE FROM EDGE OF QUICK COUPLING VALVE BOX TOADJACENT VALVE BOXES. I. SYSTEM FLUSHING: 1. AFTER PIPE LINES AND RISERS ARE IN PLACE AND CONNECTED, NECESSARY DIVERSIONWORK HAS BEEN COMPLETED, AND PRIOR TO INSTALLATION OF SPRINKLER HEADS, OPENCONTROL VALVES WITH FULL HEAD OF WATER TO FLUSH OUT SYSTEM. 2. INSTALL SPRINKLER HEADS AFTER FLUSHING OF SYSTEM HAS BEEN PERFORMED.J. SPRINKLER HEAD INSTALLATION: 1. INSTALL SPRINKLER HEADS AS INDICATED ON DRAWINGS. 2. DO NOT EXCEED DESIGN SPACING OF SPRINKLER HEADS.K. SLEEVING: 1. ALLOW 6-FEET OF CLEARANCE AT SLEEVE ENDS FOR FUTURE ACCESS TO SLEEVE.ROUTE CONTROL WIRES AND CABLE THROUGH SLEEVES AND TIE AT EACH END TO WOODIDENTIFICATION STAKES. 2. PROVIDE SLEEVING FOR CONTROL WIRING UNDER PAVING REGARDLESS IFDRAWINGS DO NOT INDICATE SPECIFIC LOCATIONS. 3. LOCATE SLEEVING ENDS WITH 1-INCH DIAMETER BLUE SPRAY PAINT "DOTS" ATPAVING EDGE.L. BACKFILLING: 1. DO NOT BACKFILL TRENCHES UNTIL REQUIRED TESTS ARE PERFORMED. CAREFULLYBACKFILL TRENCHES WITH EXCAVATED MATERIALS APPROVED FOR BACKFILLING,CONSISTING OF EARTH, LOAM, SANDY CLAY, OR SAND, FREE FROM LARGE CLODS OFEARTH, STONES OR DEBRIS. 2. MECHANICALLY COMPACT BACKFILLED TRENCHES TO DRY DENSITY EQUAL TOADJACENT UNDISTURBED SOIL. CONFORM BACKFILL TO ADJACENT GRADES WITHOUTDIPS, SUNKEN AREAS, HUMPS OR OTHER SURFACE IRREGULARITIES. 3. PLACE FINE GRANULAR MATERIAL BACKFILL OVER PIPES. 4. DO NOT FLOOD TRENCHES. 5. MAKE ADJUSTMENTS IF TRENCH SETTLEMENT OCCURS AND PROVIDE NECESSARYADJUSTMENTS, AS NECESSARY, TO PIPE, VALVES, SPRINKLER HEADS, PLANTING, OR OTHERCONSTRUCTION ELEMENTS.M. TRENCHING AND BACKFILLING UNDER PAVING: 1. BACKFILL TRENCHES LOCATED UNDER PAVING WITH SAND, 6-INCHES BELOW PIPEAND 3-INCHES ABOVE PIPE. 2. COMPACT TRENCHES TO 95% RELATIVE COMPACTION, USING MANUAL ORMECHANICAL TAMPING DEVICES. 3. LEAVE TRENCHES FLUSH WITH ADJOINING FINISH GRADE. 4. SET IN PLACE, CAP AND PRESSURE TEST PIPING UNDER PAVING PRIOR TO BEGINNINGPAVING WORK. 5. IF REQUIRED, INSTALL PIPING UNDER EXISTING PAVING BY JACKING, BORING ORHYDRAULIC DRIVING. WHEN CUTTING OR BREAKING OF CONCRETE IS NECESSARY, REPAIROR REPLACE, AS NECESSARY. OBTAIN OWNER'S APPROVAL TO CUT OR BREAK PAVING. NOHYDRAULIC DRIVING WILL BE PERMITTED UNDER PAVING. 6. PROVIDE MINIMUM SAND COVER OF 18-INCHES BETWEEN TOP OF PIPE AND BOTTOMOF PAVING SUB-BASE FOR PRESSURE AND NON-PRESSURE PIPING INSTALLED UNDERPAVING.3.5 INSTALLATION A. ASSEMBLIES: 1. ROUTING OF IRRIGATION LINES AS INDICATED ON DRAWINGS IS DIAGRAMMATICONLY. INSTALL LINES AND VARIOUS ASSEMBLIES IN SUCH MANNER AS TO CONFORM WITHDRAWINGS. 2. INSTALL MULTIPLE ASSEMBLIES IN PLASTIC LINES. PROVIDE EACH ASSEMBLY WITH ITSOWN OUTLET. 3. INSTALL ASSEMBLIES SPECIFIED HEREIN AND IN ACCORDANCE WITH DRAWINGS. 4. REMOVE DIRT AND DEBRIS FROM PVC PIPE AND FITTINGS PRIOR TO ENERGIZINGIRRIGATION SYSTEM.3.6 FIELD QUALITY CONTROLA. ADJUSTMENT OF IRRIGATION SYSTEM: 1. ADJUST SPRINKLER HEADS FOR OPTIMUM PERFORMANCE AND TO REDUCEOVER-SPRAY ONTO PAVED AREAS AND FACILITIES. 2. PERFORM ADJUSTMENTS TO SPRINKLER HEADS TO PROVIDE OPTIMUM COVERAGEPRIOR TO INSTALLING PLANT MATERIAL. ADJUSTMENTS MAY ALSO INCLUDE CHANGES INNOZZLE SIZES AND INSTALLING PRESSURE REDUCING SCREENS (PCS) OF APPROPRIATE SIZE. 3. INSTALL SPRINKLER HEADS PERPENDICULAR TO FINISH GRADE. 2.10DRIP IRRIGATIONA. INSTALL VALVE ASSEMBLY, AIR RELIEF VALVE, FLUSH CAP AND DRIP TUBING IN THE APPROXIMATE LOCATIONS AND LAYOUT AS SHOWN ON THE DRAWINGS. FIELDADJUSTMENT WILL BE NECESSARY TO PROVIDE PROPER COVERAGE. ON GRADE DRIPLINE TO BE SPACED16" 0.C.1. ACCEPTABLE MANUFACTURERS:A. HUNTER ICZ-101-40B. HUNTER PLD-AVR - AIR VENTC. HUNTER PLD CAP - TO ALLOW FOR LINE FLUSHD. HUNTER PLD-06-12-XXX PRESSURE COMPENSATING DRIP LINE - 0.6 GPH @ 12" O.C.2.11BACKFLOW PREVENTIONA. THIS PROJECT UTILIZES THE EXISTING BACKFLOW PREVENTER OR WILKINS 975XLSEU.2.12 SLEEVINGA. INSTALL SLEEVES BENEATH PAVED AREAS TO ROUTE MAIN LINE, LATERAL PIPE, ANDCONTROL WIRING BUNDLES. EXTEND SLEEVE PIPE A MINIMUM OF 12-INCHES, AND AMAXIMUM OF 24-INCHES, BEYOND PAVING EDGES OR CURB FACES. PROVIDE PVCCAPS AT EACH SLEEVE END. PROVIDE SLEEVING FOR FLOW SENSOR WIRING.B. SLEEVING MATERIALS: 1. PEDESTRIAN RATED PAVING: PVC SCHEDULE 40 PIPE WITH SOLVENT-WELDED JOINTS. 2. VEHICULAR RATED PAVING: PVC SCHEDULE 40 PIPE WITH SOLVENT-WELDED JOINTS.C. SLEEVING SIZE: EQUAL TO TWICE THAT OF MAIN LINE OR LATERAL PIPE OR WIRINGBUNDLE BEING SERVED. D. SLEEVE LOCATION: IDENTIFY LOCATION ON "PROJECT RECORD DRAWINGS".2.13 ACCESSORIES A. TOOLS AND SPARE PARTS: PROVIDE OPERATING KEYS, SERVICING TOOLS, TESTEQUIPMENT, OTHER ITEMS, AND SPARE PARTS AS DESCRIBED IN THIS SECTION.B. MISCELLANEOUS MATERIALS: PROVIDE OTHER MATERIALS OR EQUIPMENT NOTSHOWN ON DRAWINGS OR REFERENCED IN THIS SECTION AS NECESSARY TOCOMPLETE INSTALLATION OF IRRIGATION SYSTEM.PART 3 EXECUTION3.1 EXAMINATIONA. VERIFY LOCATION OF EXISTING UTILITIES.B. VERIFY THAT REQUIRED UTILITIES ARE AVAILABLE, IN PROPER LOCATION, ANDREADY FOR USE. C. PIPING LAYOUT AS INDICATED ON DRAWINGS IS DIAGRAMMATIC ONLY. ROUTEPIPING TO AVOID PLANT MATERIAL, STRUCTURES, FACILITIES, AND UTILITIES.D. LAYOUT AND STAKE LOCATIONS OF IRRIGATION SYSTEM COMPONENTS.E. REVIEW LAYOUT REQUIREMENTS WITH OTHER AFFECTED WORK. COORDINATELOCATIONS OF PVC SLEEVES UNDER PAVING.3.2 OBSERVATION A. SITE CONDITIONS: 1. SCALED DIMENSIONS ARE APPROXIMATE. CHECK AND VERIFY SIZE DIMENSIONS ANDSECURE OWNER'S APPROVAL PRIOR TO PROCEEDING WITH WORK. 2. LOCATE WITH 2X2X24-INCH WOOD STAKES WITH IDENTIFYING MARKINGS FORPROPOSED LOCATIONS OF ELECTRICAL CONTROL VALVE BOXES, GATE VALVE BOXES,MASTER VALVE BOXES, FLOW SENSOR BOXES AND QUICK COUPLER BOXES FOR APPROVALBY OWNER. AFTER LOCATING ITEMS, NOTIFY OWNER FOR REVIEW AND APPROVAL. MAKEMINOR ADJUSTMENTS TO STAKE LOCATIONS AS REQUESTED BY OWNER. 3. EXERCISE EXTREME CARE IN EXCAVATING AND WORKING NEAR UTILITIES. REPAIRDAMAGE WHEN INCURRED. 4. COORDINATE INSTALLATION OF SPRINKLER IRRIGATION MATERIALS, INCLUDING PIPING,FOR INTERFERENCE OR CONFLICTS WITH UTILITIES, CONSTRUCTION ELEMENTS, ANDPLANTING. 5. VERIFY FINISH GRADES OF PLANTER AREAS PRIOR TO STARTING WORK. 6. REPORT IRREGULARITIES TO OWNER PRIOR TO BEGINNING WORK. BEGINNING OFWORK IMPLIES ACCEPTANCE OF EXISTING CONDITIONS.3.3 SITE PREPARATION A. LAYOUT: 1. PRIOR TO INSTALLATION OF PIPING, STAKE OUT PRESSURE AND NON-PRESSURE SUPPLYLINES AND LOCATIONS OF SPRINKLER HEADS. NOTIFY OWNER FOR REVIEW ANDAPPROVAL OF PIPING LAYOUT. B. WATER SUPPLY POINT-OF-CONNECTION HOOK-UP: 1. PROVIDE WATER SUPPLY POINT-OF-CONNECTION AT LOCATIONS INDICATED ONDRAWINGS. 2. ACCOMMODATE MINOR ADJUSTMENTS TO PIPING DUE TO ACTUAL SITE CONDITIONS. C. LINE VOLTAGE ELECTRICAL SUPPLY CONNECTION HOOK-UP: 1. PROVIDE ELECTRICAL CONNECTION FROM EXISTING LINE VOLTAGE ELECTRICAL SUPPLYTO IRRIGATION CONTROLLER LOCATIONS INDICATED ON DRAWINGS. 2. ACCOMMODATE ELECTRICAL CONNECTION ADJUSTMENTS DUE TO ACTUAL SITECONDITIONS.3.4 TRENCHING AND BACKFILLINGA. TRENCHING: 1. DIG TRENCHES STRAIGHT AND SUPPORT PIPE CONTINUOUSLY ON BOTTOM OF TRENCH.LAY PIPE TO AN EVEN GRADE. TRENCHING EXCAVATION TO FOLLOW LAYOUT ASINDICATED ON DRAWINGS. 2. PROVIDE THE FOLLOWING MINIMUM SOIL COVER: A. 3-INCH AND SMALLER PRESSURE PVC PIPE: 18-INCHES. B. NON-PRESSURE PVC PIPE: 12-INCHES. C. CONTROL WIRE: 18-INCHES. D. TOP OF FINISHED SURFACE TO TOP OF SLEEVING INSTALLED UNDER PAVING:36-INCHES. 3. WHEN PIPING IS INDICATED UNDER PAVING AND IS ROUTED PARALLEL AND ADJACENTTO PLANTING AREAS, INSTALL PIPING IN PLANTING AREAS. PROJECT TITLESHEET TITLECHECKED:DRAWN BY:DATE:REVISIONSPROJECT NO.SHEET N0.XREF FILE:SCALE:E-mail: deb@richie-bray.com904 Silver Spur Road #395Rolling Hills Estates, CA 90274(310) 377-5868Richie-Bray, Inc.LANDSCAPE ARCHITECTURELI-506-15-2023N/AIRRIGATIONSPECIFICATIONROLLING HILLSCOMMUNITYTENNIS COURTS2 PORTUGUESE BEND ROADROLLING HILLS, CA 90274ASSESSOR'S ID NO.: 7569-015-900303
GAL
GAL
ROS
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LEO
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SA4
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SA4
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LEO
PRUPRUPRUPRU
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GAL
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GAL
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GAL
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ROS2
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PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
ROLLING HILLS
COMMUNITY
TENNIS COURTS
LIGHTING PLAN
LL-1
06-15-2023
1/8" = 1'-0"
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
ASSESSOR'S ID NO.: 7569-015-900
PORTUGUESE BEND ROAD
NOTES :
SYM.
LIGHTING SCHEDULE :
KING LUMINAIRE
HOUSE LIGHT MATCH HOAL 4 0
PATH LIGHTL 5
FX LUMINAIREL 2 6 TRELLIS WALL LIGHT
FX LUMINAIREL 1
TYPE
0 DOWNLIGHT (ON TREES)
MANUFACTURERDESCRIPTIONQTY
WALL LIGHT - RECESSED FX LUMINAIREL 3 18
FX LUMINAIRE10
PILASTER LIGHT
1.LANDSCAPE LIGHTING FIXTURES NOTED
ON PLAN ARE DESIGN INTENT FOR
LIGHTING TYPE & LOCATION ONLY. REFER
TO ELECTRICAL DRAWINGS FOR ALL
CIRCUITRY, SWITCH/CONTROLS AND
POWER REQUIREMENTS. FINAL LOCATION
AND FIXTURE AIMING TO BE FIELD
VERIFIED BY LANDSCAPE ARCHITECT.
2.TRANSFORMERS TO BE INSTALLED FOR
SEPARATE CIRCUITS AS REQUIRED.
3.PLANTER AND DECK DRAIN LOCATIONS
ARE TO BE DETERMINED BY LANDSCAPE
ARCHITECT ON SITE.
4.ALL LAMPS LED.
5.ELECTRIC LOADS AND TRANSFORMERS TO
BE CALCULATED & APPROVED BY
CERTIFIED ELECTRICIAN BEFORE
INSTALLATION.
6.ALL LIGHT FIXTURES SHALL MEET
DARK-SKY COMPLIANCE REQUIREMENTS.
6L 6
L 7 1
FIXTURE SPECIFICATIONS COLOR REMARKS
K601D
MATCH HOA
NL
PS
UN
FG
LED
MATCH HOA
3 LED / 20 WATT
3 LED / 20 WATT
1 LED / 10 WATT
3 LED / 20 WATT
TBD
MATCH HOA
CU-AB
CU-AB
AB
AB
ADA APPROVED
TRANSFORMER FX LUMINAIRE PX 600 WATT SST
TSIGN BOARD W/ LIGHTS
TRANSFORMER
07-06-2023
304
ROLLING HILLS
COMMUNITY
TENNIS COURTS
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
LIGHTING
SPECIFICATION
LL-2
06-15-2023
N/A
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
DOWN LIGHT (ON TREES)TRELLIS WALL LIGHTWALL LIGHT - RECESSED L 2L 3 L 1
07-16-2023
305
ROLLING HILLS
COMMUNITY
TENNIS COURTS
PROJECT TITLE
SHEET TITLE
CHECKED:
DRAWN BY:
DATE:
REVISIONS
PROJECT NO.
SHEET N0.
XREF FILE:
SCALE:
E-mail: deb@richie-bray.com
904 Silver Spur Road #395
Rolling Hills Estates, CA 90274
(310) 377-5868
Richie-Bray, Inc.
LANDSCAPE ARCHITECTURE
LIGHTING
SPECIFICATION
LL-3
06-15-2023
N/A
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
L 5L 6L 7 PATH LIGHTPILASTER LIGHTTRANSFORMER
306
1
Attachment H
307
PORTUGUESE BEND/ROLLING HILLS ROADSEWER MAIN IMPROVEMENT PROJECTKnow what'sbelow.Calltwo working before you dig.RPUBLIC WORKS DEPARTMENTCITY OF ROLLING HILLSNo. C50129L
U
ANNE BEANCIVILR E GISTERE
D
P
ROFESSIONAL ENGINEERSTATE OF CALI
F
O
R
NIA
308
Know what'sbelow.Calltwo working before you dig.RPUBLIC WORKS DEPARTMENTCITY OF ROLLING HILLSNo. C50129L
U
ANNE BEANCIVILR E GISTERE
D
P
ROFESSIONAL ENGINEERSTATE OF CALI
F
O
R
NIA
309
1 inch = ft.GRAPHIC SCALE20Know what'sbelow.Calltwo working before you dig.RPUBLIC WORKS DEPARTMENTCITY OF ROLLING HILLSNo. C50129L
U
ANNE BEANCIVILR E GISTERE
D
P
ROFESSIONAL ENGINEERSTATE OF CALI
F
O
R
NIA
310
1 inch = ft.GRAPHIC SCALE20Know what'sbelow.Calltwo working before you dig.RPUBLIC WORKS DEPARTMENTCITY OF ROLLING HILLSNo. C50129L
U
ANNE BEANCIVILR E GISTERE
D
P
ROFESSIONAL ENGINEERSTATE OF CALI
F
O
R
NIA ∠311
1 inch = ft.GRAPHIC SCALE20Know what'sbelow.Calltwo working before you dig.RPUBLIC WORKS DEPARTMENTCITY OF ROLLING HILLSNo. C50129L
U
ANNE BEANCIVILR E GISTERE
D
P
ROFESSIONAL ENGINEERSTATE OF CALI
F
O
R
NIA ∠PALOS VERDES DR NORTH312
1 inch = ft.GRAPHIC SCALE20Know what'sbelow.Calltwo working before you dig.RPUBLIC WORKS DEPARTMENTCITY OF ROLLING HILLSNo. C50129L
U
ANNE BEANCIVILR E GISTERE
D
P
ROFESSIONAL ENGINEERSTATE OF CALI
F
O
R
NIA
313
HORSE
XING
STOPHORSEXINGKnow what'sbelow.Calltwo working before you dig.RPUBLIC WORKS DEPARTMENTCITY OF ROLLING HILLSNo. C50129L
U
ANNE BEANCIVILR E GISTERE
D
P
ROFESSIONAL ENGINEERSTATE OF CALI
F
O
R
NIA ROLLING HILLS RDROLLING HILLS RD1 inch = ft.GRAPHIC SCALE20“” 314
Know what'sbelow.Calltwo working before you dig.RPUBLIC WORKS DEPARTMENTCITY OF ROLLING HILLSNo. C50129L
U
ANNE BEANCIVILR E GISTERE
D
P
ROFESSIONAL ENGINEERSTATE OF CALI
F
O
R
NIA PORTUGUESE BEND RD PALOS VERDES DR NORTH 1 inch = ft.GRAPHIC SCALE20“” 315
Know what'sbelow.
Calltwo working before you dig.
R
PUBLIC WORKS DEPARTMENT
CITY OF ROLLING HILLS
No. C50129LUANNE BEA
N
CI V I LREGISTERED PR O F E SSIONAL E
N
GI
NEERS
T
ATE OF C A L IFORNIASTA. 40+00 SEWER MANHOLE DETAIL STA. 43+50 SEWER MANHOLE DETAIL STA. 47+78.69 SEWER MANHOLE DETAIL
STA. 52+28.69 SEWER MANHOLE DETAIL STA. 56+70± SEWER MANHOLE DETAIL
316
Know what'sbelow.
Call two working before you dig.
R
PUBLIC WORKS DEPARTMENT
CITY OF ROLLING HILLS
No. C50129LUANNE BEA
N
CI V I LREGISTERED PR O F E SSIONAL E
N
GI
NEERS
T
ATE OF C A L IFORNIASHEET NOTES:
MANHOLE PENETRATION CONNECTION
AT AREAS THAT EDGE OF TRENCH IS LESS THAN 4-FT FROM EDGE OF GUTTER, THE ENTIRE SURFACE FROM EDGE OF
TRENCH TO EDGE OF GUTTER SHALL BE GROUND AND OVERLAID WITH SURFACE COURSE.
OR 1"
THICKER THAN EXISTING PAVING, WHICHEVER IS GREATER.
317
CL_PBN_250113_NOB_2025-01_TC_ADA - Page 1 of 1
2615 Pacific Coast Highway #329
Hermosa Beach, California 90254
(310) 543-6635
pfernandez@scng.com
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
Account Number:5007827
Ad Order Number:0011713943
Customer's Reference/PO Number:
Publication:Daily Breeze
Publication Dates:01/14/2025 and 01/20/2025
Total Amount:$589.22
Payment Amount:$0.00
Amount Due:$589.22
Notice ID:1bnd3vLD9qrkTVl705po
Invoice Text:Notice to Contractors Inviting Bids – City of Rolling Hills, CA NOTICE IS HEREBY
GIVEN that sealed proposals for performing the following described work will be
received at the office of the City Clerk of the City of Rolling Hills, 2 Portuguese Bend
Road, Rolling Hills, California, until 2:00 P.M. on February 18, 2025. Thereafter said
bids will be publicly opened and read in the City Clerk's office of said City. Tennis
Court ADA Improvement Project, Job No. 2025-01 Plans and specifications are only
available from the City electronically. Paper copies are not available from the City.
Bidders may request plans, specifications, and bid documents by emailing the City
Clerk at: cityclerk@cityofrh.net . All companies requesting project documents will be
added to the Project Plan Holder List. An optional pre-bid job walk will be held at the
job site, City Hall, 2 Portuguese Bend Road, Rolling Hills, at 10:00 a.m., on January
29, 2025. To allow the City to coordinate this job walk, please register for the job walk
with the project manager via phone or email by 3:00 p.m. on January 27, 2025.
Please include your name, phone number, firm name and the number of people
attending with you. Contact project manager, Christian Horvath, at 310-377-1521 or
chorvath@cityofrh.net for questions regarding this project. CITY OF ROLLING HILLS,
CALIFORNIA
318
CL_PBN_250113_NOB_2025-01_TC_ADA - Page 1 of 1
Daily Breeze
2615 Pacific Coast Highway #329
Hermosa Beach, California 90254
(310) 543-6635
0011713943
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Los Angeles
I am a citizen of the United States and
a resident of the County aforesaid; I
am over the age of eighteen years, and
not party to or interested in the above-
entitled matter. I am the principal clerk
of the printer of Daily Breeze, a
newspaper of general circulation,
printed and published in the City of
Torrance*, County of Los Angeles, and
which newspaper has been adjudged a
newspaper of general circulation by the
Superior Court of County of Los
Angeles, State of California, under the
date of June 15, 1945, Decree No.
Pomo C-606. The notice, of which the
annexed is a printed copy (set in type
not smaller than nonpareil), has been
published in each regular and entire
issue of said newspaper and not in any
supplement thereof on the following
dates, to wit:
01/14/2025, 01/20/2025
I certify (or declare) under the penalty
of perjury that the foregoing is true and
correct.
Dated at Hermosa Beach, California
On this 20th day of January, 2025.
______________________________
Signature
*Daily Breeze circulation includes the following
cities: Carson, Compton, Culver City, El
Segundo, Gardena, Harbor City, Hawthorne,
Hermosa Beach, Inglewood, Lawndale,
Lomita, Los Angeles, Long Beach, Manhattan
Beach, Palos Verdes Peninsula, Palos Verdes,
Rancho Palos Verdes, Rancho Palos Verdes
Estates, Redondo Beach, San Pedro, Santa
Monica, Torrance and Wilmington
319
CONTRACT AGREEMENT
This Construction Agreement (“Agreement”) is made and entered into as of the
date executed by the Mayor and attested to by the City Clerk, by and between Fidelity
Builders, Inc. (hereinafter referred to as "CONTRACTOR") and the City of Rolling Hills,
California, a municipal corporation (hereinafter referred to as "CITY").
R E C I T A L S
A. Pursuant to the Notice Inviting Sealed Bids for Tennis Court ADA Improvement Project
No. 2025-01 (Project”), bids were received, publicly opened, and declared on the date
specified in the notice; and
B. On April 14, 2025, City’s City Council declared CONTRACTOR to be the lowest
responsible bidder and accepted the bid of CONTRACTOR; and
C. The City Council has authorized the Mayor to execute a written contract with
CONTRACTOR for furnishing labor, equipment and material for the No. 2025-01,
Tennis Court ADA Improvement Project in the City of Rolling Hills.
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein
contained, it is agreed:
1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and
CONTRACTOR agrees to furnish all necessary labor, tools, materials, for the
Project in the City of Rolling Hills. The work shall be performed in accordance with
the Plans and Specifications dated January 13, 2025 (the “Specifications”) on file
in the office of the City Clerk and in accordance with bid prices set forth in
CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The contract documents for the aforesaid project shall consist of all the documents
and exhibits in the Request for Bid and all referenced specifications, details,
standard drawings, and appendices; together with this Agreement and all required
bonds, insurance certificates, permits, notices and affidavits; and also, including
any and all addenda or supplemental agreements clarifying, amending, or
extending the work contemplated as may be required to insure its completion in an
acceptable manner. All of the provisions of said contract documents are made a
part hereof as though fully set forth herein. This contract is intended to require a
complete and finished piece of work and anything necessary to complete the work
properly and in accordance with the law and lawful governmental regulations shall
be performed by CONTRACTOR whether set out specifically in the contract or not.
Should it be ascertained that any inconsistency exists between the aforesaid
documents and this written agreement, the provisions of this Agreement shall
govern. Collectively, these contract documents constitute the complete agreement
320
between CITY and CONTRACTOR and supersede any previous agreements or
understandings.
3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set
forth in its Bid Proposal of seven hundred thousand, three hundred and sixty
dollars ($700,360.00) as full compensation for furnishing all materials, performing
all work, and fulfilling all obligations hereunder. Said compensation shall cover all
expenses, losses, damages, and consequences arising out of the nature of the
work during its progress or prior to its acceptance including those for well and
faithfully completing the work and the whole thereof in the manner and time
specified in the aforesaid contract documents; and also including those arising
from actions of the elements, unforeseen difficulties or obstructions encountered
in the prosecution of the work, suspension or discontinuance of the work, and all
other unknowns or risks of any description connected with the work.
4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within
[INSERT VALUE] working days from the date of the notice to proceed. By signing
this Agreement, CONTRACTOR represents to CITY that the contract time is
reasonable for completion of the work and that CONTRACTOR will complete such
work within the contract time.
5. LIQUIDATED DAMAGES: In accordance with Government Code section
53069.85, it is agreed that CONTRACTOR will pay to CITY the sum of be
$1000/day for each and every calendar day of delay beyond the time prescribed
in the Contract Documents for finishing the Work, as Liquidated Damages and not
as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY
may deduct that amount from any money due or that may become due
CONTRACTOR under the Contract. This Article does not exclude recovery of other
damages specified in the Contract Documents.
6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public
Contract Code of the State of California, CONTRACTOR may request CITY to
make retention payments directly to an escrow agent or may substitute securities
for any money withheld by CITY to ensure performance under the contract. At the
request and expense of CONTRACTOR, securities equivalent to the amount
withheld shall be deposited with CITY or with a state or federally chartered bank
as the escrow agent who shall return such securities to CONTRACTOR upon
satisfactory completion of the contract. Deposit of securities with an escrow agent
shall be subject to a written agreement substantially in the form provided in section
22300 of the Public Contract Code.
7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS.
Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of
Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its
workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and
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implement any prevailing wage requirements, and CONTRACTOR agrees to pay
any penalty or civil damages resulting from a violation of the prevailing wage laws.
CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers,
employees and agents free and harmless from any claim or liability arising out of
any failure or alleged failure to comply with the Prevailing Wage Laws.
CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per
calendar day or portion thereof for each worker paid less than the prevailing wage
rates.
In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem
wages are available upon request from CITY’s Engineering Division or the website
for State of California Prevailing wage determination at
http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the
prevailing rate of per diem wages at the job site.
CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and
3098 concerning the employment of apprentices by CONTRACTOR or any
subcontractor.
Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing
tradesmen in any apprenticeship occupation to apply to the joint apprenticeship
committee nearest the site of the public works project and which administers the
apprenticeship program in that trade for a certificate of approval. The certificate
must also fix the ratio of apprentices to journeymen that will be used in the
performance of the contract. The ratio of apprentices to journeymen in such cases
will not be less than one to five except:
When employment in the area of coverage by the joint apprenticeship committee
has exceeded an average of 15 percent in the 90 days before the request for
certificate, or
When the number of apprentices in training in the area exceeds a ratio of one to
five, or
When the trade can show that it is replacing at least 1/30 of its membership through
apprenticeship training on an annual basis state-wide or locally, or
Assignment of an apprentice to any work performed under a public works contract
would create a condition that would jeopardize his or her life or the life, safety, or
property of fellow employees or the public at large, or the specific task to which the
apprentice is to be assigned is of a nature that training cannot be provided by a
journeyman.
When CONTRACTOR provides evidence that CONTRACTOR employs registered
apprentices on all of his contracts on an annual average of not less than one
apprentice to eight journeymen.
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CONTRACTOR is required to make contributions to funds established for the
administration of apprenticeship programs if CONTRACTOR employs registered
apprentices or journeymen in any apprenticeable trade on such contracts and if
other contractors on the public works site are making such contributions.
CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5
and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of Industrial Relations, ex-officio
the Administrator of Apprenticeship, San Francisco, California, or from the Division
of Apprenticeship Standards and its branch offices.
The CONTRACTOR or any subcontractor that is determined by the Labor
Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil
penalty an amount not exceeding $100 for each full calendar day of
noncompliance, or such greater amount as provided by law.
CONTRACTOR and each subcontractor shall keep an accurate payroll record,
showing the name, address, social security number, work classification, straight
time and overtime hours worked each day and week, and the actual per diem
wages paid to each journeyman, apprentice, worker, or other employee employed
by him or her in connection with the public work. The payroll records shall be
certified and shall be available for inspection at all reasonable hours at the principal
office of CONTRACTOR in the manner provided in Labor Code section 1776. In
the event of noncompliance with the requirements of this section, CONTRACTOR
shall have 10 days in which to comply subsequent to receipt of written notice
specifying in what respects such CONTRACTOR must comply with this section.
Should noncompliance still be evident after such 10-day period, CONTRACTOR
shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or
portion thereof, for each worker, until strict compliance is effectuated. The amount
of the forfeiture is to be determined by the Labor Commissioner. A contractor who
is found to have violated the provisions of law regarding wages on Public Works
with the intent to defraud shall be ineligible to bid on Public Works contracts for a
period of one to three years as determined by the Labor Commissioner. Upon the
request of the Division of Apprenticeship Standards or the Division of Labor
Standards Enforcement, such penalties shall be withheld from progress payments
then due. The responsibility for compliance with this section is on CONTRACTOR.
The requirement to submit certified payroll records directly to the Labor
Commissioner under Labor Code section 1771.4 shall not apply to work performed
on a public works project that is exempt pursuant to the small project exemption
specified in Labor Code Section 1771.4.
Any ineligible contractor or subcontractor pursuant to Labor Code Sections
1777.1 and 1777.7 may not perform work on this Project.
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By executing this Contract, CONTRACTOR verifies that it fully complies with all
requirements and restrictions of state and federal law respecting the employment
of undocumented aliens, including, but not limited to, the Immigration Reform and
Control Act of 1986, as may be amended from time to time, and shall require all
subcontractors and sub-subcontractors to comply with the same.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's
work for all workmen employed in the execution of this contract, and
CONTRACTOR and any subcontractor under it shall comply with and be governed
by the laws of the State of California having to do with working hours set forth in
Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California
as amended.
CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for
each laborer, workman or mechanic employed in the execution of the contract, by
him or any subcontractor under it, upon any of the work hereinbefore mentioned,
for each calendar day during which the laborer, worker or mechanic is required or
permitted to labor more than eight (8) hours in any one calendar day or 40 hours
in any one calendar week in violation of the Labor Code.
9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code
sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on,
be listed in a bid proposal, or enter into a contract to perform public work must be
registered with the Department of Industrial Relations (DIR). No bid will be
accepted nor any contract entered into without proof of the contractor’s and
subcontractors’ current registration with the DIR to perform public work.
Notwithstanding the foregoing, the contractor registration requirements mandated
by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on
a public works project that is exempt pursuant to the small project exemption
specified in Labor Code Sections 1725.5 and 1771.1.
10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to
compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s
sole responsibility to evaluate and pay the cost of complying with all labor
compliance requirements under this Contract and applicable law. Any stop orders
issued by the DIR against CONTRACTOR or any subcontractor that affect
CONTRACTOR’s performance of Work, including any delay, shall be
CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from
such stop orders shall be considered CONTRACTOR caused delay subject to any
applicable liquidated damages and shall not be compensable by the CITY.
CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers,
employees and agents free and harmless from any claim or liability arising out of
stop orders issued by the DIR against CONTRACTOR or any subcontractor.
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11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or
subcontractors may not perform work on a public works project with a
subcontractor who is ineligible to perform work on a public project pursuant to
Labor Code section 1777.1 or 1777.7. Any contract on a public works project
entered into between a contractor and a debarred subcontractor is void as a matter
of law. A debarred subcontractor may not receive any public money for performing
work as a subcontractor on a public works contract. Any public money that is paid,
or may have been paid to a debarred subcontractor by a contractor on the Project
shall be returned to the CITY. CONTRACTOR shall be responsible for the
payment of wages to workers of a debarred subcontractor who has been allowed
to work on the project.
12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable
laws and regulations of the federal, state, and local government, including
Cal/OSHA requirements and requirements for verification of employees’ legal right
to work in the United States
CONTRACTOR shall maintain emergency first aid treatment for its employees
which complies with the Federal Occupational Safety and Health Act of 1970 (29
U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial
Relations Division 1, Department of Industrial Relations, Chapter 4.
CONTRACTOR shall ensure the availability of emergency medical services for its
employees in accordance with California Code of Regulations, Title 8, Section
1512.
CONTRACTOR shall submit the Illness and Injury Prevention Program and a
Project site specific safety program to CITY prior to beginning Work at the Project
site. CONTRACTOR shall maintain a confined space program that meets or
exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag
out program
13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and
subsistence pay to each worker needed to execute the work required by this
Agreement as such travel and subsistence payments are defined in the applicable
collective bargaining agreements filed in accordance with Labor Code Section
1773.8.
14. CONTRACTOR'S LIABILITY: The City of Rolling Hills and its officers, agents and
employees ("Indemnitees") shall not be answerable or accountable in any manner
for any loss or damage that may happen to the work or any part thereof, or for any
of the materials or other things used or employed in performing the work; or for
injury or damage to any person or persons, either workers or employees of
CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or
other property from any cause whatsoever arising out of or in connection with the
performance of the work. CONTRACTOR shall be responsible for any damage or
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injury to any person or property resulting from defects or obstructions or from any
cause whatsoever.
To the fullest extent permitted by law, CONTRACTOR will indemnify
Indemnities against and will hold and save Indemnitees harmless from any and all
actions, claims, damages to persons or property, penalties, obligations or liabilities
that may be asserted or claimed by any person, firm, entity, corporation, political
subdivision, or other organization arising out of or in connection with the work,
operation, or activities of CONTRACTOR, its agents, employees, subcontractors
or invitees provided for herein, whether or not there is concurrent passive
negligence on the part of City. In connection therewith:
a. CONTRACTOR will defend any action or actions filed in connection
with any such claims, damages, penalties, obligations or liabilities
and will pay all costs and expenses, including attorneys' fees,
expert fees and costs incurred in connection therewith.
b. CONTRACTOR will promptly pay any judgment rendered against
CONTRACTOR or Indemnitees covering such claims, damages,
penalties, obligations and liabilities arising out of or in connection
with such work, operations or activities of CONTRACTOR
hereunder, and CONTRACTOR agrees to save and hold the
Indemnitees harmless therefrom.
c. In the event Indemnitees are made a party to any action or
proceeding filed or prosecuted against CONTRACTOR for damages
or other claims arising out of or in connection with the work, operation
or activities hereunder, CONTRACTOR agrees to pay to
Indemnitees and any all costs and expenses incurred by
Indemnitees in such action or proceeding together with reasonable
attorneys' fees.
Contractor's obligations under this section apply regardless of whether or
not such claim, charge, damage, demand, action, proceeding, loss, stop notice,
cost, expense, judgment, civil fine or penalty, or liability was caused in part or
contributed to by an Indemnitee. However, without affecting the rights of City
under any provision of this agreement, to the extent required by Civil Code section
2782, Contractor shall not be required to indemnify and hold harmless City for
liability attributable to the active negligence of City, provided such active
negligence is determined by agreement between the parties or by the findings of
a court of competent jurisdiction. In instances where City is shown to have been
actively negligent and where City active negligence accounts for only a percentage
of the liability involved, the obligation of Contractor will be for that entire portion or
percentage of liability not attributable to the active negligence of City.
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So much of the money due to CONTRACTOR under and by virtue of the
contract as shall be considered necessary by City may be retained by City until
disposition has been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are
intended to be as broad and inclusive as is permitted by the law of the State of
California. This indemnity provision shall survive the termination of the Agreement
and is in addition to any other rights or remedies which Indemnitees may have
under the law.
This indemnity is effective without reference to the existence or applicability
of any insurance coverage which may have been required under this Agreement
or any additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through
it, hereby waives all rights of subrogation and contribution against the Indemnitees,
while acting within the scope of their duties, from all claims, losses and liabilities
arising out of or incident to activities or operations performed by or on behalf of the
CONTRACTOR regardless of any prior, concurrent, or subsequent passive
negligence by the Indemnitees.
15. THIRD PARTY CLAIMS. In accordance with Public Contract Code § 9201, CITY
will promptly inform CONTRACTOR regarding third-party claims against
CONTRACTOR, but in no event later than ten (10) business days after CITY
receives such claims. Such notification will be in writing and forwarded in
accordance with the “Notice” section of this Agreement. As more specifically
detailed in the contract documents, CONTRACTOR agrees to indemnify and
defend the City against any third-party claim.
16. WORKERS COMPENSATION: In accordance with California Labor Code
Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be
required to secure the payment of compensation to its employees. In accordance
with the provisions of California Labor Code Section 1861, CONTRACTOR, by
signing this contract, certifies as follows: "I am aware of the provisions of Section
3700 of the Labor Code which require every employer to be insured against liability
for worker's compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing
the performance of the work of this contract.
17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the
Agreement, and for 1 year thereafter, insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the
performance of the work hereunder by the CONTRACTOR, its agents,
representatives, employees, or subcontractors.
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a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad
as:
i. Commercial General Liability (CGL): Insurance Services Office (ISO)
Form CG 00 01 covering CGL on an “occurrence” basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $5,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG 25
03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
ii. Automobile Liability: Insurance Services Office Form CA 0001 covering
Code 1 (any auto), with limits no less than $5,000,000 per accident for
bodily injury and property damage.
iii. Workers’ Compensation insurance as required by the State of California,
with Statutory Limits, and Employers’ Liability insurance with a limit of no
less than $1,000,000 per accident for bodily injury or disease.
iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk”
(Special Perils) coverage form, with limits equal to the completed value of
the project and no coinsurance penalty provisions.
v. Professional Liability (if Design/Build), with limits no less than $2,000,000
per occurrence or claim, and $2,000,000 policy aggregate.
vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or
Errors and Omissions (if project involves environmental hazards) with
limits no less than $1,000,000 per occurrence or claim, and $2,000,000
policy aggregate.
vii. If the contractor maintains broader coverage and/or higher limits than the
minimums shown above, the CITY requires and shall be entitled to the
broader coverage and/or the higher limits maintained by CONTRACTOR.
Any available insurance proceeds in excess of the specified minimum
limits of insurance and coverage shall be available to the CITY.
b. Self-Insured Retentions. Self-insured retentions must be declared to and
approved by the CITY. At the option of the CITY, either: the CONTRACTOR
shall obtain coverage to reduce or eliminate such self-insured retentions as
respects the CITY, its officers, officials, employees, and volunteers; or the
CONTRACTOR shall provide a financial guarantee satisfactory to the CITY
guaranteeing payment of losses and related investigations, claim
administration, and defense expenses. The policy language shall provide, or
be endorsed to provide, that the self-insured retention may be satisfied by
either the named insured or CITY.
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c. Other Insurance Provisions. The insurance policies are to contain, or be
endorsed to contain, the following provisions:
i. The CITY, its officers, officials, employees, and volunteers are to be
covered as additional insureds on the CGL policy with respect to liability
arising out of work or operations performed by or on behalf of the
CONTRACTOR including materials, parts, or equipment furnished in
connection with such work or operations and automobiles owned, leased,
hired, or borrowed by or on behalf of the CONTRACTOR. General liability
coverage can be provided in the form of an endorsement to the
CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10, CG
11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37
forms if later revisions used).
ii. For any claims related to this project, the CONTRACTOR’s insurance
coverage shall be primary insurance coverage at least as broad as ISO CG
20 01 04 13 as respects the CITY, its officers, officials, employees, and
volunteers. Any insurance or self-insurance maintained by the CITY, its
officers, officials, employees, or volunteers shall be excess of the
CONTRACTOR’s insurance and shall not contribute with it.
iii. Each insurance policy required by this clause shall provide that coverage
shall not be canceled, except with notice to the CITY.
d. Builder’s Risk (Course of Construction) Insurance.
i. CONTRACTOR may submit evidence of Builder’s Risk insurance in the
form of Course of Construction coverage. Such coverage shall name the
CITY as a loss payee as their interest may appear.
ii. If the Project does not involve new or major reconstruction, at the option of
the CITY, an Installation Floater may be acceptable. For such projects, a
Property Installation Floater shall be obtained that provides for the
improvement, remodel, modification, alteration, conversion or adjustment to
existing buildings, structures, processes, machinery, and equipment. The
Property Installation Floater shall provide property damage coverage for
any building, structure, machinery or equipment damaged, impaired,
broken, or destroyed during the performance of the Work, including during
transit, installation, and testing at the CITY’s site.
e. Claims Made Policies. If any coverage required is written on a claims-made
coverage form:
i. The retroactive date must be shown, and this date must be before the
execution date of the contract or the beginning of contract work.
ii. Insurance must be maintained and evidence of insurance must be provided
for at least five (5) years after completion of contract work.
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iii. If coverage is cancelled or non-renewed, and not replaced with another
claims-made policy form with a retroactive date prior to the contract
effective, or start of work date, the CONTRACTOR must purchase extended
reporting period coverage for a minimum of five (5) years after completion
of contract work.
iv. A copy of the claims reporting requirements must be submitted to the CITY
for review.
v. If the services involve lead-based paint or asbestos
identification/remediation, the Contractors Pollution Liability policy shall not
contain lead-based paint or asbestos exclusions. If the services involve
mold identification/remediation, the Contractors Pollution Liability policy
shall not contain a mold exclusion, and the definition of Pollution shall
include microbial matter, including mold.
f. Acceptability of Insurers. Insurance is to be placed with insurers authorized
to conduct business in the state with a current A.M. Best rating of no less than
A: VII, unless otherwise acceptable to the CITY.
g. Waiver of Subrogation. CONTRACTOR hereby agrees to waive rights of
subrogation which any insurer of CONTRACTOR may acquire from
CONTRACTOR by virtue of the payment of any loss. CONTRACTOR agrees
to obtain any endorsement that may be necessary to affect this waiver of
subrogation. The Workers’ Compensation policy shall be endorsed with a
waiver of subrogation in favor of the CITY for all work performed by the
CONTRACTOR, its employees, agents and subcontractors.
h. Verification of Coverage. CONTRACTOR shall furnish the CITY with original
Certificates of Insurance including all required amendatory endorsements (or
copies of the applicable policy language effecting coverage required by this
clause) and a copy of the Declarations and Endorsement Page of the CGL
policy listing all policy endorsements to CITY before work begins. However,
failure to obtain the required documents prior to the work beginning shall not
waive the CONTRACTOR’s obligation to provide them. The CITY reserves the
right to require complete, certified copies of all required insurance policies,
including endorsements, required by these specifications, at any time.
i. Subcontractors. CONTRACTOR shall require and verify that all
subcontractors maintain insurance meeting all requirements stated herein,
and CONTRACTOR shall ensure that CITY is an additional insured on
insurance required from subcontractors. For CGL coverage, subcontractors
shall provide coverage with a form at least as broad as CG 20 38 04 13.
j. Special Risks or Circumstances. CITY reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior
experience, insurer, coverage, or other circumstances.
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18. ASSIGNMENT: This contract is not assignable nor the performance of either
party's duties delegable without the prior written consent of the other party. Any
attempted or purported assignment or delegation of any of the rights of obligations
of either party without the prior written consent of the other shall be void and of no
force and effect.
19. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain
as to the CITY, a wholly independent contractor. Neither the CITY nor any of its
agents shall have control of the conduct of CONTRACTOR or any of
CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not
at any time or in any manner represent that it or any of its agents or employees
are in any manner agents or employees of CITY.
20. TAXES: CONTRACTOR is responsible for paying all retail sales and use,
transportation, export, import, special or other taxes and duties applicable to, and
assessable against any work, materials, equipment, services, processes and
operations incidental to or involved in this contract. CONTRACTOR is responsible
for ascertaining and arranging to pay them. The prices established in the contract
shall include compensation for any taxes CONTRACTOR is required to pay by
laws and regulations in effect at the bid opening date.
21. LICENSES: CONTRACTOR represents and warrants to CITY that it has all
licenses, permits, qualifications, insurance, and approvals of whatsoever nature
which are legally required of CONTRACTOR to practice its profession.
CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its
sole cost and expense, keep in effect or obtain at all times during the term of this
Agreement any licenses, permits, insurance, and approvals which are legally
required of CONTRACTOR to practice its profession.
Contractors are required by law to be licensed and regulated by the Contractors’
State License Board which has jurisdiction to investigate complaints against
contractors if a complaint regarding a patent act or omission is filed within five (5)
years of the date of the alleged violation. A complaint regarding a latent act or
omission pertaining to structural defects must be filed within ten (10) years of the
date of the alleged violation. Any questions concerning a contractor may be
referred to the Registrar, Contractors’ State License Board, P.O. Box 26000,
Sacramento, California 95826.
22. RECORDS: CONTRACTOR shall maintain accounts and records, including
personnel, property, and financial records, adequate to identify and account for all
costs pertaining to this Agreement and such other records as may be deemed
necessary by CITY or any authorized representative, and will be retained for four
years after the expiration of this Agreement. All such records shall be made
available for inspection or audit by CITY at any time during regular business hours.
23. SEVERABILITY: If any portion of these contract documents are declared by a
court of competent jurisdiction to be invalid or unenforceable, then such portion will
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be deemed modified to the extent necessary in the opinion of the court to render
such portion enforceable and, as so modified, such portion and the balance of this
Agreement will continue in full force and effect.
24. WHOLE AGREEMENT: This Agreement supersedes any and all other
agreements either oral or written, between the parties and contains all of the
covenants and agreements between the parties pertaining to the work of
improvements described herein. Each party to this contract acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have
been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that any other agreement, statements or promise not
contained in this contract shall not be valid or binding. Any modifications of this
contract will be effective only if signed by the party to be charged.
25. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set
forth hereinafter in execution of this Agreement represent all individuals, firm
members, partners, joint ventures, and/or corporate officers having a principal
interest herein. Each party warrants that the individuals who have signed this
Agreement have the legal power, right, and authority to make this Agreement and
to bind each respective party. This Agreement may be modified by written
amendment. CITY’s city manager may execute any such amendment on CITY’s
behalf.
26. NOTICES: All notices permitted or required under this Agreement shall be in
writing, and shall be deemed made when delivered to the applicable party’s
representative as provided in this Agreement. Additionally, such notices may be
given to the respective parties at the following addresses, or at such other
addresses as the parties may provide in writing for this purpose. Such notices shall
be deemed made when personally delivered or when mailed forty-eight (48) hours
after deposit in the U.S. mail, first-class postage prepaid, and addressed to the
party at its applicable address.
CITY OF ROLLING HILLS
2 Portuguese Bend Rd.
Rolling Hills, CA 90274
Attention: Christian Horvath, Project Manager
CONTRACTOR:
Fidelity Builders, Inc.
1824 Oakwood Ave.
Glendale, CA 91208
Attention: Narek Halablian
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27. DISPUTES: Effective January 1, 1991, Section 20104 et seq., of the California
Public Contract Code prescribes a process utilizing informal conferences, non-
binding judicial supervised mediation, and judicial arbitration to resolve disputes
on construction claims of $375,000 or less. Effective January 1, 2017, Section
9204 of the Public Contract Code prescribes a process for negotiation and
mediation to resolve disputes on construction claims. The intent of this Section is
to implement Sections 20104 et seq. and Section 9204 of the California Public
Contract Code. This Section shall be construed to be consistent with said statutes.
Claims: For purposes of this Section, “Claim” means a separate demand by
CONTRACTOR, after a change order duly requested in accordance with the terms
of this Contract has been denied by the CITY, for (A) a time extension, (B) payment
of money or damages arising from Work done by or on behalf of CONTRACTOR
pursuant to the Contract, or (C) an amount the payment of which is disputed by
the CITY. A “Claim” does not include any demand for payment for which
CONTRACTOR has failed to provide notice, request a change order, or otherwise
failed to follow any procedures contained in the Contract Documents. Claims
governed by this Section may not be filed unless and until CONTRACTOR
completes all procedures for giving notice of delay or change and for the
requesting of a time extension or change order, including but not necessarily
limited to the change order procedures contained herein, and CONTRACTOR’s
request for a change has been denied in whole or in part. Claims governed by this
Section must be filed no later than fourteen (14) days after a request for change
has been denied in whole or in part or after any other event giving rise to the Claim.
The Claim shall be submitted in writing to the CITY and shall include on its first
page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the
claim shall include the documents necessary to substantiate the claim. Nothing in
this Section is intended to extend the time limit or supersede notice requirements
otherwise provided by contract for the filing of claims, including all requirements
pertaining to compensation or payment for extra Work, disputed Work, and/or
changed conditions. Failure to follow such contractual requirements shall bar any
claims or subsequent lawsuits for compensation or payment thereon.
Supporting Documentation: The CONTRACTOR shall submit all claims in the
following format:
Summary of claim merit and price, reference Contract Document provisions
pursuant to which the claim is made
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
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Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If CONTRACTOR’s claim is based in whole or in part on an allegation of
errors or omissions in the Drawings or Specifications for the Project,
CONTRACTOR shall provide a summary of the percentage of the claim
subject to design errors or omissions and shall obtain a certificate of merit
in support of the claim of design errors and omissions.
Cover letter and certification of validity of the claim, including any claims
from subcontractors of any tier, in accordance with Government Code
section 12650 et seq.
City’s Response. Upon receipt of a claim pursuant to this Section, CITY shall conduct a
reasonable review of the claim and, within a period not to exceed 45 days, shall provide
CONTRACTOR a written statement identifying what portion of the claim is disputed and
what portion is undisputed. Any payment due on an undisputed portion of the claim will
be processed and made within 60 days after the public entity issues its written statement.
If CITY needs approval from its governing body to provide the CONTRACTOR a
written statement identifying the disputed portion and the undisputed portion of the
claim, and the governing body does not meet within the 45 days or within the
mutually agreed to extension of time following receipt of a claim sent by registered
mail or certified mail, return receipt requested, CITY shall have up to three days
following the next duly publicly noticed meeting of the governing body after the 45-
day period, or extension, expires to provide CONTRACTOR a written statement
identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, CITY may request in writing additional
documentation supporting the claim or relating to defenses or claims CITY may
have against the CONTRACTOR. If additional information is thereafter required, it
shall be requested and provided pursuant to this subdivision, upon mutual
agreement of CITY and the CONTRACTOR.
CITY’s written response to the claim, as further documented, shall be submitted to
CONTRACTOR within 30 days (if the claim is less than $50,000, within 15 days)
after receipt of the further documentation, or within a period of time no greater than
that taken by CONTRACTOR in producing the additional information or requested
documentation, whichever is greater.
Meet and Confer. If the CONTRACTOR disputes CITY’s written response, or CITY fails
to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing,
either within 15 days of receipt of CITY’s response or within 15 days of CITY’s failure to
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respond within the time prescribed, respectively, and demand an informal conference to
meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY
shall schedule a meet and confer conference within 30 days for settlement of the dispute.
Mediation. Within 10 business days following the conclusion of the meet and confer
conference, if the claim or any portion of the claim remains in dispute, CITY shall provide
the CONTRACTOR a written statement identifying the portion of the claim that remains
in dispute and the portion that is undisputed. Any payment due on an undisputed portion
of the claim shall be processed and made within 60 days after CITY issues its written
statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing,
shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the
associated costs equally. CITY and CONTRACTOR shall mutually agree to a mediator
within 10 business days after the disputed portion of the claim has been identified in
writing unless the parties agree to select a mediator at a later time.
If the Parties cannot agree upon a mediator, each Party shall select a mediator
and those mediators shall select a qualified neutral third party to mediate with
regard to the disputed portion of the claim. Each Party shall bear the fees and costs
charged by its respective mediator in connection with the selection of the neutral
mediator.
For purposes of this section, mediation includes any nonbinding process,
including, but not limited to, neutral evaluation or a dispute review board, in which
an independent third party or board assists the Parties in dispute resolution
through negotiation or by issuance of an evaluation. Any mediation utilized shall
conform to the timeframes in this section.
Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation
conducted pursuant to this section shall excuse any further obligation under
Section 20104.4 to mediate after litigation has been commenced.
The mediation shall be held no earlier than the date CONTRACTOR completes
the Work or the date that CONTRACTOR last performs Work, whichever is earlier.
All unresolved claims shall be considered jointly in a single mediation unless a new
unrelated claim arises after mediation is completed.
Procedures After Mediation. If following the mediation, the claim or any portion remains
in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with
Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of
Title 1 of the Government Code. For purposes of those provisions, the running of the
period of time within which a claim must be filed shall be tolled from the time
CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time
the claim is denied, including any period of time utilized by the meet and confer
conference or mediation.
Civil Actions. The following procedures are established for all civil actions filed to resolve
claims subject to this Section:
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Within 60 days, but no earlier than 30 days, following the filing or responsive
pleadings, the court shall submit the matter to non-binding mediation unless
waived by mutual stipulation of both parties or unless mediation was held prior to
commencement of the action in accordance with Public Contract Code section
9204 and the terms of these procedures. The mediation process shall provide for
the selection within 15 days by both parties of a disinterested third person as
mediator, shall be commenced within 30 days of the submittal, and shall be
concluded within 15 days from the commencement of the mediation unless a time
requirement is extended upon a good cause showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration
pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of
the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The
Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter
3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding
brought under this subdivision consistent with the rules pertaining to judicial
arbitration.
In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3
of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced
in construction law, and (B) any party appealing an arbitration award who does not
obtain a more favorable judgment shall, in addition to payment of costs and fees
under that chapter, also pay the attorney’s fees on appeal of the other party.
Government Code Claims. In addition to any and all contract requirements
pertaining to notices of and requests for compensation or payment for extra work,
disputed work, claims and/or changed conditions, CONTRACTOR must comply
with the claim procedures set forth in Government Code sections 900 et seq. prior
to filing any lawsuit against the CITY. Such Government Code claims and any
subsequent lawsuit based upon the Government Code claims shall be limited to
those matters that remain unresolved after all procedures pertaining to extra work,
disputed work, claims, and/or changed conditions have been followed by
CONTRACTOR. If no such Government Code claim is submitted, or if any
prerequisite contractual requirements are not otherwise satisfied as specified
herein, CONTRACTOR shall be barred from bringing and maintaining a valid
lawsuit against the CITY. A Government Code claim must be filed no earlier than
the date the work is completed or the date CONTRACTOR last performs work on
the Project, whichever occurs first. A Government Code claim shall be inclusive of
all unresolved claims unless a new unrelated claim arises after the Government
Code claim is submitted.
Non-Waiver. CITY’s failure to respond to a claim from CONTRACTOR within the
time periods described in this Section or to otherwise meet the time requirements
of this Section shall result in the claim being deemed rejected in its entirety. CITY’s
failure to respond shall not waive CITY’s rights to any subsequent procedures for
the resolution of disputed claims.
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28. NON-DISCRIMINATION: Contractor represents that it is an equal opportunity
employer and that it shall not discriminate against any employee or applicant for
employment because of race, religion, color, national origin, ancestry, sex, age or
other interests protected by the State or Federal Constitutions. Such non-
discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff or termination. A violation of this section exposes CONTRACTOR to the
penalties provided for in Labor Code Section 1735.
29. TERMINATION: This Contract may be terminated by CITY at any time, either with
our without cause, by giving CONTRACTOR three (3) days advance written notice.
In the event of termination by CITY for any reason other than the fault of
CONTRACTOR, CITY shall pay CONTRACTOR for all Work performed up to that
time as provided herein. In the event of breach of the Contract by Contractor, CITY
may terminate the Contract immediately without notice, may reduce payment to
CONTRACTOR in the amount necessary to offset CITY’s resulting damages, and
may pursue any other available recourse against CONTRACTOR.
CONTRACTOR may not terminate this Contract except for cause. In the event
this Contract is terminated in whole or in part as provided, CITY may procure, upon
such terms and in such manner as it may determine appropriate, services similar
to those terminated. Further, if this Contract is terminated as provided, CITY may
require CONTRACTOR to provide all finished or unfinished documents, data,
diagrams, drawings, materials or other matter prepared or built by CONTRACTOR
in connection with its performance of this Contract.
30. ANTI-TRUST CLAIMS: This provision shall be operative if this Contract
Agreement is applicable to California Public Contract Code Section 7103.5. In
entering into this Contract Agreement to supply goods, services or materials,
Contractor hereby offers and agrees to assign to the Agency all rights, title, and
interest in and to all causes of action it may have under Section 4 of the Clayton
Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing
with Section 16700, of Part 2 of Division 7 of the Business and Professions Code)
arising from purchases of goods, services, or materials pursuant to the Contract
Agreement. This assignment shall be made and become effective at the time the
Agency tender final payment to Contractor, without further acknowledgment by the
Parties.
31. NO THIRD PARTY BENEFICIARY: This Contract and every provision herein is
for the exclusive benefit of the Contractor and the City and not for the benefit of
any other party. There will be no incidental or other beneficiaries of any of the
Contractor’s or the City’s obligations under this Contract.
32. TIME IS OF ESSENCE: Time is of the essence for each and every provision of
the Contract Documents.
33. FORCE MAJEURE: If CONTRACTOR is delayed in the performance or progress
of the work by a Force Majeure Event, then the CONTRACTOR shall be entitled
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to a time extension, as provided in the contract documents, when the work stopped
is on the critical path and shall not be charged liquidated damages. Such a non-
compensable adjustment shall be CONTRACTOR’s sole and exclusive remedy for
such delays and the CONTRACTOR will not receive an adjustment to the contract
price or any other compensation. Contractor must submit a timely request in
accordance with the requirements of the contract documents. A Force Majeure
Event shall mean an event that materially affects a party’s performance and is one
or more of the following: (1) Acts of God or other natural disasters occurring at the
project site; (2) terrorism or other acts of a public enemy; (3) orders of
governmental authorities (including, without limitation, unreasonable and
unforeseeable delay in the issuance of permits or approvals by governmental
authorities that are required for the work); (4) pandemics, epidemics or quarantine
restrictions; and (5) strikes and other organized labor action occurring at the project
site and the effects thereof on the work, only to the extent such strikes and other
organized labor action are beyond the control of CONTRACTOR and its
subcontractors, of every tier, and to the extent the effects thereof cannot be
avoided by use of replacement workers. For purposes of this section, “orders of
governmental authorities,” includes ordinances, emergency proclamations and
orders, rules to protect the public health, welfare and safety, and other actions of
the City in its capacity as a municipal authority.
34. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE: Each
and every provision of law required to be included in these Contract Documents
shall be deemed to be included in these Contract Documents. The Contractor
shall comply with all requirements of applicable federal, state and local laws, rules
and regulations, including, but not limited to, the provisions of the California Labor
Code and California Public Contract Code which are applicable to this Work.
35. ACCEPTANCE OF FACSIMILE SIGNATURES: The Parties agree that this
Contract, agreements ancillary to this Contract, and related documents to be
entered into in connection with this Contract will be considered signed when the
signature of a party is delivered by facsimile transmission. Such facsimile
signature will be treated in all respects as having the same effect as an original
signature.
36. GOVERNING LAW: This Agreement shall be governed by the laws of the State
of California, and exclusive venue for any action involving this Contract will be in
Los Angeles County.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with
all the formalities required by law on the respective dates set forth opposite their
signatures.
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State of California CONTRACTOR'S License No. __
CONTRACTOR
___________ By:____________________________________________
Date TITLE
CITY OF ROLLING HILLS, CALIFORNIA
By: _____________________________________________
Date JEFF PIEPER, MAYOR
ATTEST:
By: ____________________________________________
Date CHRISTIAN HORVATH, CITY CLERK CONTRACTOR'S Business Phone 818-679-8059
Emergency Phone at which CONTRACTOR can be reached at any time:
( )
APPROVED AS TO FORM:
_______________________________________________________________
PATRICK DONEGAN, CITY ATTORNEY
Date
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AGREEMENT OF INDEMNIFICATION
AND HOLD HARMLESS AND WAIVER OF SUBROGATION AND CONTRIBUTION
TENNIS COURT ADA IMPROVEMENT PROJECT
PROJECT NO. 2025-01
Contract/Agreement/License/Permit No. or description:
Indemnitor(s) (list all names):
To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and
expense, to defend, protect, indemnify, and hold harmless the City of Rolling Hills and its
respective elected officials, officers, attorneys, agents, employees, volunteers,
successors, and assigns (collectively “Indemnitees”) from and against any and all
damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings,
expenses, judgments, penalties, liens, and losses of any nature whatsoever, including
fees of accountants, attorneys, or other professionals and all costs associated therewith
(collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in
connection with, resulting from, or related to any act, failure to act, error, or omission of
Indemnitor or any of its officers, agents, servants, employees, subcontractors,
materialmen, suppliers or their officers, agents, servants or employees, arising or claimed
to arise, directly or indirectly, out of, in connection with, resulting from, or related to the
above-referenced contract, agreement, license, or permit (the “Agreement”) or the
performance or failure to perform any term, provision, covenant, or condition of the
Agreement, including this indemnity provision. This indemnity provision is effective
regardless of any prior, concurrent, or subsequent active or passive negligence by
Indemnitees and shall operate to fully indemnify Indemnitees against any such
negligence. This indemnity provision shall survive the termination of the Agreement and
is in addition to any other rights or remedies which Indemnitees may have under the law.
Payment is not required as a condition precedent to an Indemnitee’s right to recover under
this indemnity provision, and an entry of judgment against an Indemnitee shall be
conclusive in favor of the Indemnitee’s right to recover under this indemnity provision.
Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing
this indemnification provision. Notwithstanding the foregoing, nothing in this instrument
shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct
to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b)
the contracting public agency’s active negligence to the limited extent that the underlying
Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference
to the existence or applicability of any insurance coverages which may have been
required under the Agreement or any additional insured endorsements which may extend
to Indemnitees.
Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives
all rights of subrogation and contribution against the Indemnitees, while acting within the
scope of their duties, from all claims, losses and liabilities arising out of or incident to
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activities or operations performed by or on behalf of the Indemnitor regardless of any
prior, concurrent, or subsequent active or passive negligence by the Indemnitees.
Accountants, attorneys, or other professionals employed by Indemnitor to defend
Indemnitees shall be selected by Indemnitees.
In the event there is more than one person or entity named in the Agreement as an
Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument
shall be joint and several.
“Indemnitor”
Name Name
By: By:
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342
Agenda Item No.: 15.A
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:
RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY
PREPAREDNESS UPDATE
DATE:April 14, 2025
BACKGROUND:
Since September 2024, staff have provided the City Council with regular monthly updates
outlining key developments and emerging challenges. Over the past six months, Staff has
presented that the City has filed formal complaints with the California Public Utilities
Commission (CPUC) against Southern California Gas Company (SoCal Gas) and Southern
California Edison (SCE). Concurrently, staff have participated in ongoing meetings with utility
providers, emergency services coordinators, and local and regional partners to advocate for
timely resolutions.
By October 2024, 12 properties were identified as eligible for re-energization, contingent upon
required permits and inspections. Discussions with SCE continued into January 2025 to
explore broader solutions for all remaining affected properties.
This evening, staff will present an update on developments that have occurred since the last
Public Safety Report delivered in early March (Attachment A).
DISCUSSION:
The information below outlines the City’s ongoing efforts in disaster response and
preparedness. Through this comprehensive Public Safety and Emergency Preparedness
Report, the City is able to strategically allocate resources, identify areas for operational
improvement, and continue strengthening the community’s resilience to local hazards. The
City also benefits from close collaboration with its neighboring Palos Verdes Peninsula cities
and maintains active engagement with first response agencies to ensure coordinated and
effective public safety efforts. This monthly report provides both current updates and a
forward-looking perspective on future goals.
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Re-Energization - SoCal Gas
Rolling Hills saw natural gas service shut off for 36 customers after the utility company
claimed land movement concerns in the area. SoCal Gas installed two isolation valves to
enhance public safety by enabling targeted control of gas flow to streets affected by land
movement. Additionally, 26 new survey points were installed throughout the community to
improve the
monitoring of land movement rates.
In early February, City staff and Councilmember Leah Mirsch met with SoCal Gas to discuss
ongoing assessments and restoration plans. The utility company reported progress on their
stress/strain model and noted that pipe samples had been collected to evaluate durability and
elasticity.
A final design and implementation plan is expected by the second quarter of 2025. Currently
the design is 95% complete. If land movement remains minimal, restoration work could begin
shortly thereafter.
Preliminary plans include adding above-ground piping and swing joints in the Flying Triangle
area, Cinchring Road, and Quailridge Road South. Additional safety measures include excess
flow valves, pressure monitoring devices, and manual shut-off valves at key locations.
SoCalGas intends to distribute a survey to residents whose gas service was disconnected in
September, inquiring whether they are interested in having service restored.
City staff are coordinating with SoCal Gas to schedule a community event where residents can
learn more about the restoration process. The meeting will provide an overview of what to
expect during the gas service restoration process, including the steps required to safely turn
service back on, billing information, and available options for restoring service versus opting
out. Once the date and agenda for the town hall are finalized, they will be made available to
the community.
Re-Energization - SCE
As power restoration continues, SCE, alongside LA County Building and Safety, Willdan, and
the Fire Department, remains active in inspecting properties for safety and compliance. To
support this effort, the City holds weekly coordination meetings with these agencies.
At the time this report was written, a total of 37 properties have been re-energized to date. Six
customers have opted not to restore power, and eight properties remain without service. City
staff continue to coordinate with contractors, SCE, the Fire Department and property owners
to facilitate the restoration process for the remaining properties.
Siren System
At the last City Council meeting, staff presented an update on the Emergency Outdoor Siren
Notification System and introduced the Alert and Warning Standard Operating Procedure
(SOP). The Council adopted the SOP as a living document and directed staff to continue
working with the Ad Hoc Committee to refine the document. This SOP will serve as the
operational framework for activating and maintaining the City's emergency alert systems,
including sirens, the SAFE network, and other communication tools.
The City Council also considered funding options for the distribution of SAFE Network Units,
which are part of the City's broader emergency communication enhancements made possible
through a Community SAFE Grant. After discussion, the Council selected Option B, placing
the responsibility for purchasing SAFE Units on residents. This approach minimizes
administrative burden and clarifies ownership, allowing homeowners to manage their own
devices.
Staff was informed late in the morning on Friday, April 4, that HQE would be conducting minor
sound testing in areas identified as having limited or no sound. The testing involved the use of
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small speakers mounted on a truck and was confined to specific locations. It was not intended
to be loud or disruptive. All testing activities were completed within approximately four hours.
City staff participated in a SiSA system training with HQE, the siren system vendor, on April 8.
This training represented a key milestone toward the City assuming full operational control of
the emergency siren system.
Looking ahead, an Alert and Warning Standard Operating Procedure Manual, providing
detailed, step-by-step guidance for City staff, emergency personnel, and mutual aid partners
will be forthcoming. More staff training will be required prior to its finalization to ensure
effective implementation.
Emergency Generator
S&K submitted plans for the Dual Fuel Emergency Generator Backup project to Los Angeles
County Building and Safety in February, and staff has requested an expedited review. Plans
were also submitted to the City of Rolling Hills Estates and have received initial approvals;
however, the plan check review by Willdan is still pending. Staff will follow up with contacts at
Willdan to help move the process forward. In addition, S&K is working closely with the Los
Angeles County Fire Department, which is expediting its review, with a meeting scheduled
next week to review the plans in detail.
Fire Hazard Severity Zone Maps
The Office of the State Fire Marshal (OSFM) released the updated Local Responsibility Area
(LRA) Fire Hazard Severity Zone (FHSZ) Maps on March 24, 2025. In compliance with state
requirements, the City is responsible for making the maps available for public review and
comment within 30 days of their release. Following the conclusion of the public notice and
comment period, the City will be required to formally adopt the designation through a local
ordinance within 120 days. Staff will bring this item back to the City Council after the public
review period and will request that the Council formally adopt the designation in accordance
with state law.
Assemblymember Muratsuchi’s PVP Wildfire Town Hall: Lessons from the LA Wildfires
Assemblymember Al Muratsuchi, in collaboration with the Cities of Rancho Palos Verdes,
Palos Verdes Estates, Rolling Hills Estates, and Rolling Hills, is hosting a Wildfire
Preparedness Town Hall and Expo on Saturday, April 26, from 9:00 a.m. to 12:00 p.m. at Fred
Hesse, Jr. Community Park, located at 29301 Hawthorne Blvd., Rancho Palos Verdes. The
event will focus on lessons learned from the January wildfires and provide important
information on how to prepare for future wildfire risks. Key presenters include the California
Department of Insurance, Los Angeles County Sheriff’s Department, Los Angeles County Fire
Department, and the Palos Verdes Peninsula Unified School District. The expo will also
feature informational booths from the Palos Verdes Peninsula cities.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Attachment A - CL_AGN_CC_250310_CC_15A_Matters_Staff_PublicSafety.pdf
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Agenda Item No.: 15.A
Mtg. Date: 03/10/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:
RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY
PREPAREDNESS UPDATE
DATE:March 10, 2025
BACKGROUND:
Public safety remains a top priority for Rolling Hills. The City is actively enhancing disaster
preparedness, managing the Emergency Operations Center, and coordinating with first
responders. In response to unexpected utility shutoffs in 2024, the City has been working to
support affected residents. Since September, Staff has provided the City Council with monthly
status updates on developments and emerging issues. Over the past six months, the City
Council filed complaints with the CPUC against SoCal Gas and SCE while staff engaged in
meetings with utility providers, emergency services coordinators, and local partners. By
October, 12 properties were deemed eligible for re-energization, and in January 2025,
discussions with SCE continued to identify solutions for all affected properties.
This evening, staff will provide an update on events subsequent to the last public safety report
from early February (Attachment A).
DISCUSSION:
The following details the City's ongoing efforts in disaster response and readiness. Through a
comprehensive Public Safety and Emergency Preparedness Report, the City can strategically
allocate resources, identify areas for improvement and strengthen the community's resilience
to local hazards. The City benefits from close collaboration with the other Palos Verdes
Peninsula cities on public safety initiatives and works alongside first responders to ensure all
partners remain actively engaged. This monthly report provides timely updates and looks
ahead to future goals.
1
346
Re-Energization
Early February, City staff and Councilmember Leah Mirsch, met with SoCal Gas to discuss
ongoing assessments and restoration efforts. The utility company reported that their team had
collected pipe samples and was nearing completion of their stress/strain model, highlighting
the durability and elasticity of the pipes installed in those areas.
More recently SoCal Gas shared they had installed 26 survey points in the City to enhance
monitoring and data collection. These installations have supplemented their ongoing efforts to
measure potential movement in the areas where they have pipeline infrastructure. The utility
company is also developing a "pipe response model," to assess stress and strain on their
underground and above ground pipes, based on historical and potential future land movement.
SoCal Gas expects to finalize their design and implementation plan by the second quarter of
2025.
At that time, if land movement rates remain minimal and conditions permit, they anticipate
beginning the necessary work to restore service safely. Based on the collected pipe sampling
data, they are considering adding more above-ground pipes and swing joints in the Flying
Triangle area, as well as potentially along Cinchring Road and Quailridge Road South.
Furthermore, SoCal Gas are focused on safety strategies that include installing excess flow
valves at strategic locations on the main line to sense when there is a line break and
automatically shut off the flow of gas. Also, pressure monitoring devices will be installed that
can sense line breaks and alert the main control center to respond. Manual valves will also be
installed and available so that SoCal Gas crew members can adjust as needed.
Staff are working with SoCal Gas to schedule a community event for residents to learn about
the restoration of their gas services.
SCE
As restoration of electrical power progresses, Southern California Edison (SCE), in
partnership with Los Angeles County Building and Safety, Willdan, and the Los Angeles
County Fire Department, continue to inspect properties to ensure safety and compliance. To
expedite the process, City staff and these agencies hold weekly coordination meetings,
fostering effective communication and steady progress.
On Wednesday, March 5, Staff coordinated with SCE, LA County Public Works, Willdan, and
solar companies to assist residents in restoring power to additional properties. As of this
report, power has been restored to 32 properties, while six have opted out, leaving 13 of the
51 properties still awaiting restoration.
Rotary Club Relief Fund
The Rotary Club of Palos Verdes Peninsula has reported an increase in the relief fund from
$160,000 to just under $175,000, which will be distributed among residents of Rolling Hills and
Rancho Palos Verdes. The deadline for Rotary applications was extended from the original
date of February 21 to March 2. Homeowners affected by utility shut-offs on Cinchring, Spur
Lane, Quailridge Road South, or in the Flying Triangle neighborhood are eligible to apply.
Twenty-two (22) applications were received from Rolling Hills residents and have been
submitted to the Rotary Club by the City.
2
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Siren Update:
On Tuesday, March 4, from 8:30 AM to 11:30 AM, HQE conducted the first full-system test at
the optimal hertz level determined during the late November tests. Sound levels were
measured from nine locations, with Block Captains also monitoring areas previously identified
as challenging due to the City’s topography. Residents were notified in advance through
Dwelling Live and the City’s alert system, Alert SouthBay. The notification included a
downloadable FAQ document to provide more information about the siren system and its
capabilities. Following the test, HQE distributed a post-test survey to residents to gather
feedback on the system’s performance.
Staff will return at the March 24 City Council meeting with additional information.
Assemblymember Muratsuchi’s PVP Wildfire Town Hall: Lessons from the LA Wildfires
The event, set for April 26 at Hesse Park in Rancho Palos Verdes, will highlight key topics
including the January wildfires, the effects of climate change, strategies for home hardening
and prevention, and local emergency preparedness. Recently, City Managers and staff met to
plan the upcoming wildfire town hall, discussing the event date, presentations, and each city's
responsibilities. Further details will be provided as planning progresses. Experts from the
California Department of Forestry and Fire Protection, NASA Jet Propulsion Laboratory and
the Los Angeles County Sheriff's Department will share valuable insights and safety
strategies. Additionally, Rolling Hills will have a booth set up at the event.
Home Hardening Videos
In partnership with the Los Angeles County Fire Department, the Block Captain Program
produced two sets of five comprehensive educational videos on effective home hardening
against wildfires and fire fuel management in canyons. On March 6, the Block Captains hosted
a Home Hardening Video Event, bringing the community together to watch the video in a
shared setting and promote wildfire preparedness. Given the recent wildfires, this was a
valuable opportunity to educate and support our community in strengthening their own
preparedness efforts while exploring effective strategies for home hardening against fire.
The City remains committed to disaster preparedness, public safety, and community
resilience. Through collaboration with regional partners, utility companies, and first
responders, significant progress has been made in power restoration, emergency response
planning, and wildfire preparedness. Ongoing efforts, including utility restoration, siren testing,
and public safety initiatives, demonstrate the City’s proactive approach. Future events, such
as the wildfire town hall and continued community outreach, will further strengthen
preparedness efforts. The City will continue to provide timely updates and work closely with
residents to ensure safety and readiness for any challenges ahead.
FISCAL IMPACT:
None.
RECOMMENDATION:
3
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Receive and file.
ATTACHMENTS:
CL_AGN_CC_250210_Item15A_PublicSafetyReport.pdf
4
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Agenda Item No.: 15.B
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION OF A JOINT PENINSULA CITIES LETTER TO
GOVERNOR GAVIN NEWSOM REQUESTING A MORATORIUM ON
HOUSING LEGISLATION THAT CREATE FURTHER DENSITY IN
CALFIRE-DESIGNATED VERY HIGH FIRE HAZARD SEVERITY ZONES
DATE:April 14, 2025
BACKGROUND:
Following a series of devastating fires late last year and again in January, officials from the
four Peninsula cities Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills Estates, and
Rolling Hills discussed the potential impact of State mandates that require cities to zone for
increased housing in CalFIRE-designated Very High Fire Hazard Severity Zones. These
legislative mandates are often issued without consideration of a region’s vulnerabilities, which
range from limited ingress/egress, emergency infrastructure, water supply, or wildfire
exposure.
DISCUSSION:
The attached letter urges the Governor to place a moratorium on any new housing legislation,
as cities balance previous housing requirements with emergency preparedness efforts in the
wake of recent wildfires in Los Angeles and other parts of the state.
One example is the recently introduced SB 677 (Weiner) which aims to “strengthen two of
California’s landmark housing streamlining laws” but does not consider the growing risks to
communities in Very High Fire Hazard Severity Zones. The entire Palos Verdes Peninsula, as
well as communities affected by the Palisades, Eaton, Franklin, and Mountain fires, all sit
within the Very High or High Fire Severity Zones.
The City of Rolling Hills, along with the other Peninsula cities, has worked closely with the
State and the Department of Housing and Community Development (HCD) to comply with all
housing and safety element requirements. However, in light of the recent wildfires, staff
requests the City Council consider authorizing the Mayor to sign and send the joint letter to
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Governor Newsom, requesting that his office place a moratorium on any further legislation of
this type and let the Peninsula and other communities focus on reducing hazard risks and
strengthening disaster readiness.
The cities of Palos Verdes Estates, Rolling Hills Estates, and Rancho Palos Verdes have
signed the attached joint letter.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_250414_CC_PVP_HousingLetter_F_PE.pdf
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352
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Agenda Item No.: 16.A
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1)
THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT
DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF
THE CITY IN THE LITIGATION. (1 CASE)
a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA
WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.:
24STCV20953
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
355
Agenda Item No.: 16.B
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC
COMPLAINTS AGAINST SOUTHERN CALIFORNIA EDISON AND
SOCAL GAS
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
356
Agenda Item No.: 16.C
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION
GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS,
BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN
OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN
THE LITIGATION. (1 CASE)
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
357
Agenda Item No.: 16.D
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO
GOVERNMENT CODE SECTION 54957 TITLE: CITY ATTORNEY
DATE:April 14, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
358