CL_AGN_250528_CC_AgendaPacket_F_A1.CALL TO ORDER
2.ROLL CALL
3.PLEDGE OF ALLEGIANCE
4.PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5.APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6.BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted
agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and
file.
6.A.FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
7.PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
7.A.SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS
RECOMMENDATION: Receive and file.
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Wednesday, May 28, 2025
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php
Members of the public may submit written comments in real-time by emailing the City Clerk’s office at cityclerk@cityofrh.net.
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide
any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php
Next Resolution No. 1390 Next Ordinance No. 387
CL_AGN_250528_CC_Item7A.pdf
CL_AGN_250528_CC_Item7A_PublicComment01.pdf
1
8.CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the
Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed,
discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded
Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The
Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has
not been pulled by Councilmembers for discussion.
8.A.APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR
MEETING OF MAY 28, 2025
RECOMMENDATION: Approve.
8.B.APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
RECOMMENDATION: Approve.
8.C.APPROVE THE FOLLOWING MINUTES OF MAY 12, 2025: CITY COUNCIL
REGULAR MEETING
RECOMMENDATION: Approve as presented.
8.D.PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E.REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS
FOR MARCH 2025
RECOMMENDATION: Receive and file.
9.EXCLUDED CONSENT CALENDAR ITEMS
10.COMMISSION ITEMS
11.PUBLIC HEARINGS
11.A.CONSIDERATION OF ORDINANCE 386 AMENDING CHAPTER 17.16 OF THE
MUNICIPAL CODE REGARDING THE HEIGHT LIMITS OF SINGLE-FAMILY
RESIDENTIAL HOMES, STABLES AND BARNS; AND FINDING THE ACTION TO
BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION 21080.17 OF THE
PUBLIC RESOURCES CODE
R EC O M M EN D AT I O N: Open the public hearing, receive public testimony,
close the public hearing, and by motion: Find that the adoption of the
proposed ordinance is statutorily exempt from review under the California
Environmental Quality Act (“CEQA”) under Public Resources Code section
21080.17; and introduce for first reading by title only Ordinance No. 386
regarding the height limits of single-family residential homes, stables and
CL_AGN_250528_CC_AffidavitofPosting.pdf
CL_MIN_250512_CC_F.pdf
CL_AGN_250528_CC_PaymentOfBills_E.pdf
VC_REP_250520_Apr_TonnageReport.pdf
VC_REP_250520_Apr_C&D_Report.pdf
VC_REP_250520_Apr_CallLog_Redacted.pdf
VC_REP_250520_Apr_RedTagReport.pdf
2
barns.
12.OLD BUSINESS
13.NEW BUSINESS
13.A.CONSIDERATION OF ORDINANCE NO. 387 DESIGNATING FIRE HAZARD
SEVERITY ZONES WITHIN THE CITY OF ROLLING HILLS, CALIFORNIA BASED
ON MAPS PROVIDED BY THE CALIFORNIA DEPARTMENT OF FORESTRY
AND FIRE PROTECTION AND AMENDING TITLE 15 (BUILDINGS AND
CONSTRUCTION) OF THE ROLLING HILLS MUNICIPAL CODE, AND FINDING
THE ORDINANCE NOT SUBJECT TO CEQA
RECOMMENDATION: Approve as presented
13.B.CONSIDERATION OF PROPOSED EMPLOYEE SALARY SCHEDULE AND JOB
CLASSIFICATION MODIFICATIONS
RECOMMENDATION: Approve as presented.
14.MATTERS FROM THE CITY COUNCIL
15.MATTERS FROM STAFF
15.A.RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS
UPDATE
RECOMMENDATION: Receive and file.
16.RECESS TO CLOSED SESSION
Attachment 01 - 386_HeightLimit_Ordinance_D.pdf
Attachment 02 - 2025-04_PC_Resolution_ResidentialHeightLimit_F_E.pdf
Attachment 03 - PL_SUB_BH_BuildingHeightsReport_Chart.pdf
Attachment 04 - PL_SUB_BH_STAFF REPORT OF HEIGHTS.pdf
Attachment 05 - PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions_Basements.pdf
Attachment 06 - PL_SUB_BH_RHMC_Section_17.18.060_Stable.pdf
Attachment 07 - PL_SUB_BH_RHMC_Section_17.18.070_Aviaries.pdf
Attachment 08 -
PL_SUB_BH_RHMC_Chapter17.28_Section17.28.050_GeneralADUandJADURequirements.pdf
Attachment 09 - CL_AGN_241015_PC_Item12A_SR.pdf
Attachment 10 - CL_AGN_250318_PC_Item12A_SR.pdf
Attachment 11 - CL_AGN_250415_PC_Item10C_SR.pdf
Attachment 12 - CL_PBN_250528_CC_HeightLimitOrdinance_Affidavit.pdf
Attachment A - PS_FHS_250528_MA_LRA_RollingHills.pdf
Attachment B - PS_FHS_250528_MA_LRA__LosAngelesCoSW.pdf
Attachment C - PS_FHS_250528_MA_LRA_LegislationFactsheet.pdf
Attachment D - PS_FHS_250528_MA_Events&LegislativeTimeline.pdf
Attachment E - PS_FHS_250528_MA_FHSZ-InsuranceConsumerAlert.pdf
Attachment F - PS_FHS_250528_MA_PublicNotice_FireHazardSeverityZones.pdf
Attachment G - 387_ FireHazardSeverityZoneMap_Ordinance.pdf
Attachment H - PS_FHS_250528_MA_LACoFD_LRA.pdf
Attachment 1 - HR_Revised Salary_Survey_Ad Hoc.pdf
Attachment 2 -
CL_AGN_250512_CC_Item13C_ClassificationCompensation_StaffReport.pdf
Attachment A - CL_AGN_250414_CC_PublicSafetyUpdate.pdf
3
16.A.CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON
ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL
PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (3 CASES) A.
NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER
COMPANY, ET AL. (SEAVIEW CASE) CASE NO.: 24STCV20953 B. NAME OF
CASE: CITY OF ROLLING HILLS V. SCE CPUC DOCKET NO. C.24-10-008 C.
NAME OF CASE: CITY OF ROLLING HILLS V. SOCALGAS CPUC DOCKET NO.
C.24-10-009
RECOMMENDATION: None.
16.B.CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION A
CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(C) AND (D)(4) REGARDING THE DECISION OF WHETHER
TO INITIATE LITIGATION (1 CASE)RECOMMENDATION: NONE
RECOMMENDATION: None.
16.C.CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION A
CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT CODE
SECTION 54956.9(C) AND (D)(4) REGARDING THE DECISION OF WHETHER
TO INITIATE LITIGATION (1 CASE)RECOMMENDATION: NONE
RECOMMENDATION: None.
17.RECONVENE TO OPEN SESSION
18.ADJOURNMENT
Next regular meeting: Monday, June 9, 2025 at 7:00 p.m. in the City Council Chamber,
Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in
the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in
this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the
meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for
your review of this agenda and attendance at this meeting.
4
Agenda Item No.: 6.A
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_250528_CC_Item7A.pdf
5
BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet,
and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
May 28, 2025
7A. SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER
CL_AGN_250528_CC_Item7A_PublicComment01.pdf
6
Agenda Item No.: 7.A
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
CL_AGN_250528_CC_Item7A_PublicComment01.pdf
7
Alfred Visco Statement At Rolling Hills 5/28/25 City Council Meeting
At the Rolling Hills City Council meeting of December 10, 2024, California Water Service Company
(Cal Water) presented information on a wildfire hardening and reliability project on Appaloosa and
Upper Blackwater. Included in said presentation was the comment that it would improve fire flow
capacity. Cal Water indicated that said project would be completed in April/May 2025. Cal Water
also stated that a Geotechnical Report would be prepared and said report would be given to the City.
At the same meeting Cal Water advised that the placing of a portion of their water main lines above
ground on Cinchring Road and Quail Ridge Road South had been completed. This generated several
comments and questions as follows:
1. A tree had fallen near 3 Quail Ridge Road South which appeared to have a lot of water in the roots
and there was a question on whether or not this was due to water from Cal Water infrastructure. Cal
Water stated that they would look into it.
2. How does Cal Water know if there is a water main break or a water main leak above and below
the above ground water mains? Cal Water stated that they have monitors which check for low
pressure which would indicated a water main break and monitors which check for vibrations in the
evening which would indicate water main leaks.
3. A simple approach to determine if there were leaks in Cal Water infrastructure was presented ie.
determine the amount of water going into the water tank located North of Spur Road and determine
the amount of water that was being used by the individual parcels.
4. Is Cal Water planning to remove and replace the old existing underground infrastructure on
Cinchring Road? A comment was made by a City Council member that it was his understanding that
Cal Water was planning to upgrade all its underground infrastructure and would hope that the land
movement areas would be placed in the highest priority.
Since that meeting a sink hole occurred on Cinchring Road which was repaired. No indication from
anyone on what caused it.
At the Rolling Hills City Council meeting of January 13, 2025, I stated the following: “The current
wildfires have brought another issue which needs to be addressed. Is Cal Water’s infrastructure
including but not limited to tanks, reservoirs, fire hydrates and back up energy sources for its pumps
sufficient to fight a major wildfire in Rolling Hills. A letter should be addressed to Cal Water, a
public hearing should be immediately held, and representatives of Cal Water should be required to
attend to address same.” Since that meeting another issue has been raised i.e. the empty reservoir
located at the corner of Palos Verdes Drive North and PalosVerdes Drive South (Palos Verdes
Reservoir). So far we have heard only happy talk from Cal Water that their system is ready for a
wildfire, that the Palos Verdes Reservoir is not needed, and that in any event they do not own it as
it is owned by the Metropolitan Water District of Souther California (MWD).
It is my understanding that the Palos Verdes Reservoir is owned by MWD, can store approx. 360
8
million gallons and has been out of service since March 2022.
Has Cal Water given the Geotechnical Report to the City? Has Cal Water completed the project? Has
the City requested information on how much the project has improved fire flow capacity?
I strongly urge the City to require Cal Water to supply complete information concerning how they
are monitoring their infrastructure for breaks and leaks including complete reports predating the
start of the land movement in 2024 which sets forth said break and leak data. Address the tree issue
on Quail Ridge Road South. Supply information concerning the recent sink hole on Cinchring Road.
Present a detailed time line for replacing their underground infrastructure on Quail Ridge Road South
and Cinchring Road.
I again urge that a letter be sent to Cal Water demanding that they supply a detailed report on how
their system would be able to respond to a major wildfire in Rolling Hills. I also urge a letter be sent
to MWD addressing the issue of the Palos Verdes Reservoir and how it could be placed back in
service in order to help respond to a major wildfire in Rolling Hills ie. serving as a source of water
for aerial applications and/or increasing the amount of water available to Cal Water’s fire hydrates.
9
Agenda Item No.: 8.A
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL
REGULAR MEETING OF MAY 28, 2025
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_250528_CC_AffidavitofPosting.pdf
10
Administrative Report
8.A., File # 2798 Meeting Date: 5/28/2025
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF
MAY 28, 2025
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274
City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php
https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php
Meeting Date & Time MAY 28, 2025 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was
posted at the date displayed below.
Christian Horvath, City Clerk
Date: May 23, 2025
11
Agenda Item No.: 8.B
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE
AGENDA
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
12
Agenda Item No.: 8.C
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:APPROVE THE FOLLOWING MINUTES OF MAY 12 , 2025: CITY
COUNCIL REGULAR MEETING
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_250512_CC_F.pdf
13
MINUTES – CITY COUNCIL MEETING
Monday, May 12, 2025
Page 1
Minutes
Rolling Hills City Council
Monday, May 12, 2025
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pieper
presiding.
2. ROLL CALL
Councilmembers Present: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
Councilmembers Absent: None
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager
Samantha Crew, Management Analyst
Robert Samario, Finance Operations Lead Consultant
Nicolas Papajohn, City Attorney
3. PLEDGE OF ALLEGIANCE – Councilmember Black
4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Wilson, seconded by Councilmember Black to approve the order of the agenda.
Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to receive and file Blue Folder Item
15C. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Ju dith Haenel
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MAY
12, 2025
14
MINUTES – CITY COUNCIL MEETING
Monday, May 12, 2025
Page 2
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. APPROVE THE FOLLOWING MINUTES OF APRIL 28, 2025: FINANCE/BUDGET/AUDIT
COMMITTEE SPECIAL MEETING AND CITY COUNCIL REGULAR MEETING
8.D. PAYMENT OF BILLS
8.E. ADOPT RESOLUTION NO. 1389, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS APPOINTING NICOLAS PAPAJOHN AS CITY ATTORNEY; AND AUTHORIZE
THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY TO IMPLEMENT THE
APPOINTMENT
City Clerk / Executive Assistant to the City Manager Horvath noted a change made to Item 8C City Council
minutes after agenda publishing that added a report out from Closed Session.
Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Wilson to approve the Consent Calendar
with the amended City Council minutes. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS – NONE
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
12. OLD BUSINESS – NONE
13. NEW BUSINESS
13.A. FISCAL YEAR 2025/26 PROPOSED BUDGET INCLUDING FINANCE, BUDGET, AND AUDIT
COMMITTEE RECOMMENDATIONS
Presentation by Finance Operations Lead Consultant Samario
Motion by Councilmember Wilson, seconded by Councilmember Black to receive and file. Motion carried
unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
13.B. SELECTION OF AN AUDIT FIRM FOR THE THREE FISCAL YEARS ENDED JUNE 30, 2025
THROUGH JUNE 30, 2027
Presentation by Finance Operations Lead Consultant Samario
Motion by Councilmember Black, seconded by Councilmember Wilson contin ue contracting with LSL at the
current proposed rates as presented. Motion carried unanimously with the following vote:
15
MINUTES – CITY COUNCIL MEETING
Monday, May 12, 2025
Page 3
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
13.C. CONSIDERATION OF PROPOSED EMPLOYEE SALARY SCHEDULE AND JOB
CLASSIFICATION MODIFICATIONS
Presentation by City Manager Bañales
Finance Operations Lead Consultant Samario
Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Wilson to table the item until the next
meeting with input from the Personnel Committee. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
13.D. RECEIVE AND FILE AN UPDATE ON POTENTIAL ADDITIONAL LOCATIONS FOR THE
OUTDOOR EMERGENCY SIREN SYSTEM AND RELATED COSTS TO IMPROVE AND ENSURE
CITYWIDE COVERAGE
Presentation by Management Analyst Crew
HQE representatives Charles West, Nancho Lopez
Public Comment: Melissa McNabb, Judith Haenel
Motion by Councilmember Black, seconded by Councilmember Mirsch to receive and file. Motion carried
unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.A. RECEIVE AND FILE A VERBAL UPDATE FROM THE SOLID WASTE & RECYCLING AD HOC
COMMITTEE
Presentation by City Manager Bañales
Councilmembers Mirsch and Wilson
Public Comment: Judith Haenel
Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to receive and file. Motion carried
unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
15. MATTERS FROM STAFF
16
MINUTES – CITY COUNCIL MEETING
Monday, May 12, 2025
Page 4
15.A. RECEIVE AND FILE A VERBAL UPDATE ON THE STATUS OF THE CITY HALL CAMPUS
BACKUP GENERATOR
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to receive and file . Motion carried
unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
15.B. DECLARE A VACANCY ON THE TRAFFIC COMMISSION AND DIRECT STAFF TO PUBLICLY
NOTICE THE OPENING
Presentation by City Clerk / Executive Assistant to the City Manager Horvath
Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Mirsch to declare a vacancy on the Traffic
Commission and direct staff to publicly notice. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
15.C. LETTER FOR RESIDENTS TO PROVIDE TO INSURANCE PROVIDERS REGARDING FIRE RISK
AND MITIGATION
Presentation by Management Analyst Crew
Public Comment: Judith Haenel
Motion by Councilmember Mirsch, seconded by Councilmember Wilson to receive and file. Motion carried
unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
16. RECESS TO CLOSED SESSION – 9:37 P.M.
16.A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE
SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL,
THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN
THE LITIGATION. (3 CASES)
A. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL.
(SEAVIEW CASE) CASE NO.: 24STCV20953
B. NAME OF CASE: CITY OF ROLLING HILLS V. SCE CPUC DOCKET NO. C.24-10-008
C. NAME OF CASE: CITY OF ROLLING HILLS V. SOCALGAS CPUC DOCKET NO. C.24-10-
009
16.B. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION GOVERNMENT CODE
SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT
17
MINUTES – CITY COUNCIL MEETING
Monday, May 12, 2025
Page 5
DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE
LITIGATION. (1 CASE) RECOMMENDATION: NONE
16.C. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION A CLOSED SESSION
WILL BE HELD, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(C) AND (D)(4)
REGARDING THE DECISION OF WHETHER TO INITIATE LITIGATION (1 CASE)
RECOMMENDATION: NONE
Councilmember Black left the dais and meeting at 10:00 p.m.
17. RECONVENE TO OPEN SESSION – 10:01 P.M.
18. ADJOURNMENT : 10:01 P.M.
The meeting was adjourned at 10:01 p.m. on May 12, 2025. The next regular meeting of the City Council is
scheduled to be held on Wednesday, May 28, 2025 beginning at 7:00 p.m. in the City Council Chamber at
City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Jeff Pieper, Mayor
18
Agenda Item No.: 8.D
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:PAYMENT OF BILLS
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_250528_CC_PaymentOfBills_E.pdf
19
20
21
Agenda Item No.: 8.E
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT
REPORTS FOR MARCH 2025
DATE:May 28, 2025
BACKGROUND:
On July 1, 2020, the City entered into an Amended and Restated Agreement with Republic
Services for the collection, transportation, recycling, composting, and disposal of solid waste,
including recyclables, green waste, bulky items, and brush. The Agreement is scheduled to
expire on June 30, 2029.
As part of this partnership, the city regularly receives and reviews Recycling Tonnage and
Complaint Reports from Republic Services. These reports serve several important municipal,
regulatory, and community functions.
DISCUSSION:
The key purposes of the Republic Services Recycling Tonnage and Complaint Reports are to
provide the City with oversight and transparency over its waste management and recycling
services. These reports allow the City to monitor how much waste and recyclable material is
being collected and processed as well as identify any recurring service issues or resident
complaints. By regularly reviewing these reports, the City can ensure Republic Services is
meeting contractual obligations, quickly addressing service deficiencies, and making informed
decisions about public education or operational improvements. The reports also support
compliance with state/county mandates for recycling and waste diversion while providing data
for planning and reporting to regulatory agencies.
Report Types:
Recycling Tonnage Report:
22
Documents the total weight of recyclable materials collected. This helps the City measure its
progress toward recycling and waste diversion goals and comply with state and county
mandates.
Complaint Report:
Logs resident complaints related to waste and recycling services, such as missed pickups or
service issues. This enables the City to track service quality and address recurring problems.
Red Tags Report:
Records instances where a "red tag" is issued at an address, indicating a violation or issue
with waste or recycling practices. For example, in June 2024, red tags were issued for issues
such as unleashed dogs at specific addresses. While some red tags in the June 2024 report
pertain to code violations unrelated to waste (like animal control), the red tag system is also
used to notify residents of improper waste disposal or contamination in recycling bins,
prompting corrective action.
Missed Pick-Up Report:
Details incidents where scheduled waste or recycling pickups were missed, including the
address, date, and resolution status.
Over the course of presenting the reports, City Council has requested that staff provide
additional information explaining the report. As requested, Republic Services has provided the
following clarifications to their reports:
Non-franchise means any business not covered under the City’s Franchise Agreement with
Republic Services – for instance, temporary bins or roll-offs for construction or cleanups, or
permanent dumpsters for horse properties.
The Commercial Recycling is hauled to various transfer facilities. Those facilities separate and
recover(recycle) a portion of that material. They provide Republic recovery rates each month,
that is in turn used for the cities Republic serves.
The Greenwaste on the Non-Franchise report can show up and change for various reasons
from month to month. Aspects like changes to the customer service type, load contamination,
and data entry errors can contribute to this.
Diversion Requirements:
Per the current Agreement, Republic Services shall achieve a minimum annual Diversion rate
of thirty percent (30%) for Residential Solid Waste Collection Services, or such other amount
as may be set in accordance with the provisions of Section 25 of the Agreement or State law.
The annual Diversion rate will be calculated as "the tons of materials Collected by Contractor
from the provision of Collection Services that are sold, processed, or shipped to a recycler or
re-user and net of any residue amounts, as required by this Agreement, divided by the total
tons of materials Collected by Contractor in each Calendar Year."
For Rolling Hills to meet the State’s 50% recycling requirement, CalRecycle set the maximum
allowable pounds (lbs.) of trash per person per year at 16.7 lbs. The city is currently at 9 lbs.
per person, which means that the City of Rolling Hills exceeds the state recycling requirement
by 23%. This demonstrates that the City can meet state requirements without the existing
23
diversion requirement.
CONCLUSION
The Republic Services Recycling Tonnage and Complaint Reports are essential tools for the
City of Rolling Hills to monitor recycling performance, ensure regulatory compliance, maintain
service quality, and promote transparency and continuous improvement in waste management
services.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
VC_REP_250520_Apr_TonnageReport.pdf
VC_REP_250520_Apr_C&D_Report.pdf
VC_REP_250520_Apr_CallLog_Redacted.pdf
VC_REP_250520_Apr_RedTagReport.pdf
24
Year 2025
Diversion RequirementY
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
1 Greenwaste 128.08 128.08 - 100.00%
Greenwaste - Free Residential Roll Off Bin 1.63 1.63 - 100.00%
Trash 189.31 - 189.31 0.00%
Trash - Free Residential Roll Off Bin 10.51 - 10.51 0.00%
1 Total 329.53 129.71 199.82 39.36%
2 Greenwaste 102.30 102.30 - 100.00%
Greenwaste - Free Residential Roll Off Bin 8.54 8.54 - 100.00%
Recycle 4.35 2.02 2.33 46.46%
Trash 181.14 - 181.14 0.00%
Trash - Free Residential Roll Off Bin 16.57 - 16.57 0.00%
2 Total 312.90 112.86 200.04 36.07%
3 Greenwaste 110.94 110.94 - 100.00%
Recycle 14.41 7.66 6.75 53.17%
Trash 199.27 - 199.27 0.00%
3 Total 324.62 118.60 206.02 36.54%
4 Greenwaste 81.53 81.53 - 100.00%
Recycle 0.28 0.13 0.15 48.11%
Trash 201.63 - 201.63 0.00%
Trash - Free Residential Roll Off Bin 19.37 - 19.37 0.00%
4 Total 302.81 81.66 221.15 26.97%
Grand Total 1,269.86 442.84 827.02 34.87%
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2025
Page 1 of 2 25
Year 2025
Diversion RequirementN
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion %
1 C&D 10.85 8.71 2.14 80.24%
Greenwaste 14.33 14.33 - 100.00%
Recycle 0.20 0.08 0.12 41.79%
Trash 56.68 - 56.68 0.00%
1 Total 82.06 23.12 58.94 28.17%
2 C&D 5.26 4.22 1.04 80.24%
Recycle 0.19 0.09 0.10 46.46%
Trash 21.78 - 21.78 0.00%
2 Total 27.23 4.31 22.92 15.82%
3 C&D 3.67 2.94 0.73 80.24%
Greenwaste 9.52 9.52 - 100.00%
Recycle 0.33 0.17 0.16 52.66%
Trash 58.05 - 58.05 0.00%
3 Total 71.57 12.64 58.93 17.66%
4 C&D 26.23 23.13 3.10 88.20%
Recycle 0.21 0.10 0.11 48.11%
Trash 18.30 - 18.30 0.00%
4 Total 44.74 23.23 21.51 51.93%
Grand Total 225.59 63.30 162.29 28.06%
CITY OF ROLLING HILLS NON-FRANCHISE
2025
Page 2 of 2 26
Republic Services City of Rolling Hills
C&D Report Reporting Period April-25
Disposal Site Material Loads Taken Tons Collected
CWS C&D 2 15.67
Summary
Row Labels Sum of Tons Collected
C&D 15.67
Grand Total 15.67
Page 1 of 1 27
Republic Services Call Log Report
City:Rolling Hills
Year 2025
Month/Quarter 4
Summary of Calls by Type
Final Call
Final Call Type Sub-Type Total
3.Missed Pick Up Missed Trash - Residential 1
Missed Yard Waste - Residential 1
Missed Bulk Service 1
3.Missed Pick Up Total 3
Grand Total 3
Pg 1 of 2 28
Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed
Created
By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone
3.Missed Pick Up Missed Bulk Service 20250430-214493599 4/30/2025
11:11 AM
5/2/2025
10:36 PM
Diana
Norman (blank)(blank)RESI 9020003163 1 8 CABALLEROS RD
ROLLING HILLS CA
3.Missed Pick Up Missed Trash - Residential 20250430-214496027 4/30/2025
11:27 AM
5/2/2025
10:36 PM
Maria
Ibarra (blank)(blank)RESI 9020003303 1 CURRENT
RESIDENT
17 CHUCKWAGON RD
ROLLING HILLS CA
3.Missed Pick Up Missed Yard Waste - Residential 20250430-214496594 4/30/2025
11:31 AM
5/2/2025
10:36 PM
Maria
Ibarra (blank)(blank)RESI 9020003303 1 CURRENT
RESIDENT
17 CHUCKWAGON RD
ROLLING HILLS CA
Pg 2 of 2 29
Rolling Hills Red Tags – April 2025
Date Address Code Issue COMM
4/1/2025 67 Portugese Bend RD 2 PLACEMENT NO
4/10/2025 3 BUCKBOARD LN 7 CONTAMINATED (REC) NO
4/15/2025 68 EASTFIELD DR 7 CONTAMINATED (REC) NO
4/24/2025 11 UPPER BLACKWATER CYN RD 7 CONTAMINATED (REC) NO
4/29/2025 49 EASTFIELD DR 7 CONTAMINATED (REC) NO
30
Agenda Item No.: 11.A
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:KARINA BAÑALES, CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION OF ORDINANCE 386 AMENDING CHAPTER 17.16
OF THE MUNICIPAL CODE REGARDING THE HEIGHT LIMITS OF
SINGLE-FAMILY RESIDENTIAL HOMES, STABLES AND BARNS; AND
FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA
UNDER SECTION 21080.17 OF THE PUBLIC RESOURCES CODE
DATE:May 28, 2025
BACKGROUND:
Over the past several months, the Planning Commission has been reviewing the City’s
regulations related to building height limitations for residential structures, barns, and stables.
The intent of this review was to clarify standards and ensure consistency with the City’s rural
character and development goals.
On October 15, 2024, the Planning Commission directed staff to prepare a report on the City's
regulations related to building height limitations. At that time, the Rolling Hills Municipal Code
(RHMC) did not specify numeric height limits for these structures. However, the RHMC did
state that “a building or structure shall have no more than one story, meaning that there shall
be no story on top of another” (Attachment 3). The staff report from this meeting is included as
Attachment 9.
At its March 18, 2025 meeting, the Planning Commission reviewed staff’s report on existing
development patterns and relevant RHMC provisions. Following discussion, the Commission
directed staff to prepare a code amendment establishing maximum ridge heights of 18 feet for
single-family residences and 20 feet for barns and stables. The staff report from this meeting
is included as Attachment 10.
On April 15, 2025, the Planning Commission reviewed and approved the draft ordinance
(Attachment 1) and voted 4-0 (with Commissioner Kirkpatrick absent) to adopt Resolution No.
2025-04 (Attachment 2), recommending that the City Council adopt an ordinance amending
Chapter 17.16 of Title 17 of the Rolling Hills Municipal Code to codify these height limits. The
staff report from this meeting is included as Attachment 11.
31
This evening, staff is requesting City Council consideration of Ordinance No. 386 (Attachment
1), which proposes clear regulations regarding maximum allowable structure heights. This
ordinance is intended to preserve the scenic beauty, natural landscape, and residential
character of the community. As the City continues to grow, the proposed height limits would
help ensure that new development remains consistent with the community’s established
aesthetic values and overall harmony.
DISCUSSION:
In recent years, there has been a trend toward increased structure heights and overall
massing. At both the October 15, 2024 and March 18, 2025 Planning Commission meetings,
staff presented relevant sections of the Rolling Hills Municipal Code (RHMC) addressing
height regulations. This allowed the Commissioners to consider these provisions and develop
a recommendation for City Council review. To further support the Commission’s efforts, staff
conducted research on building heights within the City. The data, compiled from approved
plans between 2017 and 2024, includes both residences and stables. Heights ranged from 11
to 25 feet, with some newer structures exceeding 25 feet (Attachment 4). Notably, in 2023 and
2024, there has been a trend toward taller stables, many of which fall within the 20 to 25-foot
range.
The following sections from the RHMC were reviewed and considered as part of this effort:
Basements - RHMC Chapter 17.12 – Definitions
Basements are located below ground and are often not visible. Homes may include multiple
basement levels. Basement walls—except those within light wells—may not exceed 5 feet in
height and must maintain an average height of no more than 2.5 feet at any point immediately
adjacent to the exterior of the basement (Attachment 5).
Stables & Lofts
Stables are considered a valuable asset to each property and contribute significantly to the
City’s rural, equestrian character. Based on staff research, the RHMC does not establish a
specific height limit for stables. Over the past five years, stables have been trending taller.
While the average height of buildings in Rolling Hills is approximately 17 feet, the tallest stable
recorded was 25 feet. Many stables also include lofts, as defined in RHMC Section 17.18.060.
These lofts, which may resemble second stories, must have a plate height that does not
exceed 7 feet. They are intended for hay and equipment storage or use as a tack room and
may not contain sleeping quarters (Attachment 6).
Aviaries (Bird Homes)
Aviaries larger than 200 square feet may not have a roof peak height that exceeds 16 feet
(Attachment 7).
Storage Areas
RHMC Section 17.12.190 defines a storage area as "a space within a building or structure,
including attics, used for storing items." Storage areas may be located above or below a story
but are not intended to be livable spaces. As such, they cannot include exterior doors, window
openings, heating, or air conditioning. The height of a storage area may not exceed 6 feet at
any point. Attics may have ceilings that follow the angle of the roofline, which can exceed 6
feet at the peak; however, staff reviews plans to ensure that staircases are not shown leading
32
to attic storage areas (Attachment 5).
Accessory Dwelling Units (ADUs) – RHMC Chapter 17.28.050
For detached ADUs on lots with an existing or proposed single-family or multifamily dwelling,
the maximum height is limited to 16 feet. This height is measured from the existing legal grade
or the level of the lowest floor—whichever is lower—to the structure’s peak. If the ADU is
attached to the primary dwelling, it may not exceed 25 feet in height or the height limitation
imposed by the underlying zone, whichever is lower (Attachment 8).
Based on the information presented, the Planning Commission discussed building heights for
residential structures, barns, and stables. At the conclusion of these discussions, the
Commissioners agreed that a maximum residential building height of 18 feet was reasonable.
For barns and stables, the Commissioners shared the heights of stables on their own
properties and used a practical approach to estimate the necessary height to accommodate
stall areas and tack room or loft space. This resulted in a consensus that a 20-foot height was
appropriate for barns and stables.
Below is language that the City Council is considering this evening:
Municipal Ordinance No. 386
The amendment to the Rolling Hills Municipal Zoning Code Chapter 17.16, Sections 17.16.060
& 17.16.080 are as follows:
Section 17.16.060 (Lot area and dimensions) of Title 17 of the Rolling Hills Municipal Code is
hereby amended, with additions in underline and deletions in strikethrough, as follows:
Development Standard Zone District
RA-S-1 & RA-S-2
4. Height Limited
One story, no greater than 18’ (mezzanines
and lofts are not permitted) except for stables
and barns which shall be no greater than 20’
Section 17.16.080 (Height limitation) of Title 17 of the Rolling Hills Municipal Code is hereby
amended, with additions in underline and deletions in strikethrough, as follows:
17.16.080 - Height limitation.
A. General Limitation. A building or structure shall have no more than one story, meaning
that there shall be no story on top of another, except as specified in subsection (B)
below. The maximum height permitted from finished floor to the peak of the structure
shall be no greater than eighteen (18) feet except that the maximum height permitted for
stables and barns shall be no greater than twenty (20) feet measured from the finished
floor to the highest peak of the structure, exclusive of accessory architectural features as
determined by the City. The maximum height permitted from finished floor of any
structure to finished grade is five feet. The difference between the finished grade and the
finished floor level across any elevation shall average no more than two and one-half
feet, with maximum difference of five feet.
B. Exceptions:
1. A one-story primary residence is permitted over a basement. For the purpose of
this section primary residence includes a garage attached to the main residence by
33
a solid wall.
2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title.
3. A storage area, as defined in Section 17.12.190 "S" may be located above or
below a story.
Notice of Public Hearing
This item was publicly noticed in the Daily Breeze on May 1, 2025 (Attachment 11).
Public Comment
As of the date of this report, no public comments have been received.
FISCAL IMPACT:
None.
RECOMMENDATION:
Open the public hearing, receive public testimony, close the public hearing, and by motion:
Find that the adoption of the proposed ordinance is statutorily exempt from review under the
California Environmental Quality Act (“CEQA”) under Public Resources Code section
21080.17; and introduce for first reading by title only Ordinance No. 386 regarding the height
limits of single-family residential homes, stables and barns.
ATTACHMENTS:
Attachment 01 - 386_HeightLimit_Ordinance_D.pdf
Attachment 02 - 2025-04_PC_Resolution_ResidentialHeightLimit_F_E.pdf
Attachment 03 - PL_SUB_BH_BuildingHeightsReport_Chart.pdf
Attachment 04 - PL_SUB_BH_STAFF REPORT OF HEIGHTS.pdf
Attachment 05 - PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions_Basements.pdf
Attachment 06 - PL_SUB_BH_RHMC_Section_17.18.060_Stable.pdf
Attachment 07 - PL_SUB_BH_RHMC_Section_17.18.070_Aviaries.pdf
Attachment 08 -
PL_SUB_BH_RHMC_Chapter17.28_Section17.28.050_GeneralADUandJADURequirements.pdf
Attachment 09 - CL_AGN_241015_PC_Item12A_SR.pdf
Attachment 10 - CL_AGN_250318_PC_Item12A_SR.pdf
Attachment 11 - CL_AGN_250415_PC_Item10C_SR.pdf
Attachment 12 - CL_PBN_250528_CC_HeightLimitOrdinance_Affidavit.pdf
34
ORDINANCE NO. 386
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING CHAPTER 17.16 OF TITLE 17 OF
THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE
RESIDENTIAL HEIGHT LIMIT, AND FINDING THE ORDINANCE
TO BE CATEGORICALLY EXEMPT FROM CEQA.
WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized
under the California Constitution and laws of the State of California; and
WHEREAS, the City is a semi-rural hillside community, characterized by predominantly single-
story California ranch-style homes, large parcels with open space, and an abundance of
equestrian facilities; and
WHEREAS, one of the unique features of the City is the uniformity of homes throughout the
years, which are typically limited to one story in height; and
WHEREAS, in recent years, many homes have been constructed to maximize the building area
on the lot, including increased height and a greater amount of grading to prepare many of the
steeper properties for a structure; and
WHEREAS, these trends have significantly altered the community’s character and affect
surrounding properties, creating a high level of concern among residents related to development
and design compatibility issues; and
WHEREAS, the City Council desires to preserve and enhance the community’s character,
particularly as it relates to residential building height; and
WHEREAS, pursuant to the authority granted to the City by Article XI, Section 7 of the California
Constitution, the City has the police power to regulate the use of land and property within the
City in a manner designed to promote public convenience and general prosperity, as well as
public health, safety, and welfare; and
WHEREAS, the City Council desires to amend the Rolling Hills Municipal Code to impose height
limits on residential developments in the City; and
WHEREAS, on April 15, 2025, the Planning Commission conducted a duly noticed public
hearing to consider the Ordinance, wherein it considered the staff report, supporting documents,
public testimony, and all appropriate information submitted with the Ordinance; and
WHEREAS, on May 28, 2025, the City Council conducted a duly noticed public hearing to
consider the Ordinance, wherein it considered the staff report and supporting documents,
Planning Commission’s recommendation, public testimony, and all appropriate information
submitted with the Ordinance; and
WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.
35
2
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE,
AND ORDER AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals above are incorporated by reference
and adopted as findings by the City Council.
Section 2. CEQA. The City Council finds that this Ordinance is determined to be
categorically exempt from CEQA under Section 15061(b)(3) of the State CEQA Guidelines,
which applies to projects where it can be seen with certainty that there is no possibility that the
activity in question may have a significant effect on the environment. The proposed Ordinance
does not involve physical changes to the environment but rather regulates the height of
residential developments. Since it does not result in any direct or indirect physical changes to
the environment, there is no possibility that it could have a significant environmental impact.
Section 3. General Plan. The City Council finds that this Ordinance is consistent with the
goals and policies of the Rolling Hills General Plan. The proposed Ordinance is consistent with
Housing Element Goal 2 “Maintain and enhance the quality of residential neighborhoods in
Rolling Hills,” in support of the following policies:
Policy 2.1: Encourage and assist in the maintenance and improvement of existing
homes to maintain optimum standards of housing quality and design.
Policy 2.3: Require compatible design to minimize the impact of residential
redevelopment on existing residences.
By imposing a height limit on residential development in the City, this Ordinance will ensure
future development is compatible with the surrounding neighborhood and environment.
Section 4. The Development Standard table in Section 17.16.060 of Title 17 of the
Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in
strikethrough, as follows:
Development Standard Zone District
RA-S-1 RA-S-2
4. Height Limitation One story, no greater than 18’ (mezzanines and lofts
are not permitted) except for stables and barns which
shall be no greater than 20’
Section 5. Section 17.16.080 of Title 17 of the Rolling Hills Municipal Code is hereby
amended, with additions in underline and deletions in strikethrough, as follows:
17.16.080 - Height limitation.
A. General Limitation. A building or structure shall have no more than one story,
meaning that there shall be no story on top of another, except as specified in
subsection (B) below.
36
3
The maximum height permitted from finished floor to the highest peak of the
structure shall be no greater than eighteen (18) feet except that the maximum
height permitted for stables and barns shall be no greater than twenty (20) feet
measured from the finished floor to the highest peak of the structure, exclusive of
accessory architectural features as determined by the City. The maximum height
permitted from finished floor of any structure to finished grade is five feet. The
difference between the finished grade and the finished floor level across any
elevation shall average no more than two and one-half feet, with maximum
difference of five feet.
B. Exceptions:
1. A one-story primary residence is permitted over a basement. For the
purpose of this section primary residence includes a garage attached
to the main residence by a solid wall.
2. Stables may have a loft, subject to the requirements of Chapter 17.18
of this title.
3. A storage area, as defined in Section 17.12.190 "S" may be located
above or below a story.
Section 6. The City Council’s actions are made upon review of the Planning
Commission’s recommendation, the Staff Report, all oral and written comments, and the
documentary evidence presented on the Ordinance..
Section 7. Effective Date. This Ordinance takes effect 30 days following its adoption.
Section 8. Severability. If any provision of this Ordinance or its application to any
person or circumstance is held to be invalid, such invalidity has no effect on the other provisions
or application of the Ordinance that can be given effect without the invalid provision or
application, and to this extent, the provisions of this Ordinance are severable. The City Council
declares that it would have adopted this Ordinance irrespective of the invalidity of any portion
thereof.
Section 10. Custodian of Records: The documents and materials associated with this
Resolution that constitute the record of proceedings on which these findings are based are
located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. The
Director of Planning and Community Services is the custodian of records for the record of
proceedings.
PASSED, APPROVED AND ADOPTED THIS __th DAY OF ________ 2025.
JEFF PIEPER, MAYOR
37
4
ATTEST:
____________________________________
CHRISTIAN HORVATH, CITY CLERK
Any action challenging the final decision of the City made as a result of the public hearing on
this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling
Hills Municipal Code and Civil Procedure Section 1094.6.
38
39
40
41
42
43
44
Building Heights Report
RESOLUTION ADDRESS ROOF HEIGHT STRUCTURE TYPE
2023-15 8 Quail Ridge Road N 25' Stable (Plus 7' Cupola)
2024-09 1 Morgan Lane 24' 8" Stable
2023-02 9 Portuguese Bend Road 21' 5" Stable
2024-03 4 Spur Lane 21' Home
2023-06 20 Upper Blackwater Canyon 21' Home
2018-01 20 Upper Blackwater Canyon 20' Stable
2021-05 15 Upper Blackwater Canyon Road 20' Stable
2017-10 5 Pine Tree Lane 20' Home
2024-14 2 Possum Ridge 19' 6" Stable
2024-05 2 Possum Ridge 18' 9" Home
2019-10 1 Poppy Trail Lane 18' 8 1/4" Home
2023-16 11 Flying Mane 18' 1 1/2" Home
2023-13 19 Portuguese Bend Road 18' Home
2023-04 17 Crest Road East 17' 6" Home
2019-13 8 Middleridge Lane south 17' 4" Home
2022-14 2 Flying Mane Road 16' 9 5/8" Home
2021-02 3 Open Brand Road 16' 8" Home
2018-16 26 Middleridge Lane South 16' 2" Home
2018-03 11 Saddleback Road 16' Stable (Plus 5' Cupola)
2023-11 4 Poppy Trail Lane 15' 5" Home
Going to PC 2 Quail Ridge Road South 14' 11 1/2" Home
2022-17 21 Chuckwagon Road 14' 11" Pool House
2024-06 23 Crest Road East 14' 6" Home
2017-10 5 Pine Tree Lane 14' Stable (Plus 5' Cupola)
2025-02 1 Pinto Road 13' 7 3/16" Garage
2024-02 29 Crest Road West 13'6" Stable
2024-05 29 Eastfield Drive 13'3" Home
2023-11 4 Poppy Trail Lane 13' 11" ADU
2023-14 7 Pine Tree Lane 13' 2" House
2017-20 16 Pine Tree Lane 12' 11 1/2" House
2021-09 23 Chuckwagon 12' 3" ADU
2019-10 1 Poppy Trail Lane 12' 1/4' Stable
2023-03 74 Portuguese Bend Road 11' Stable
Average 17
High 25
Low 11
45
Building Heights Report
RESOLUTION ADDRESS ROOF HEIGHT STRUCTURE TYPE
2023-15 8 Quail Ridge Road N 25' Stable (Plus 7' Cupola)
2024-09 1 Morgan Lane 24' 8" Stable
2023-02 9 Portuguese Bend Road 21' 5" Stable
2024-03 4 Spur Lane 21' Home
2023-06 20 Upper Blackwater Canyon 21' Home
2018-01 20 Upper Blackwater Canyon 20' Stable
2021-05 15 Upper Blackwater Canyon Road 20' Stable
2017-10 5 Pine Tree Lane 20' Home
2024-14 2 Possum Ridge 19' 6" Stable
2024-05 2 Possum Ridge 18' 9" Home
2019-10 1 Poppy Trail Lane 18' 8 1/4" Home
2023-16 11 Flying Mane 18' 1 1/2" Home
2023-13 19 Portuguese Bend Road 18' Home
2023-04 17 Crest Road East 17' 6" Home
2019-13 8 Middleridge Lane south 17' 4" Home
2022-14 2 Flying Mane Road 16' 9 5/8" Home
2021-02 3 Open Brand Road 16' 8" Home
2018-16 26 Middleridge Lane South 16' 2" Home
2018-03 11 Saddleback Road 16' Stable (Plus 5' Cupola)
2023-11 4 Poppy Trail Lane 15' 5" Home
Going to PC 2 Quail Ridge Road South 14' 11 1/2" Home
2022-17 21 Chuckwagon Road 14' 11" Pool House
2024-06 23 Crest Road East 14' 6" Home
2017-10 5 Pine Tree Lane 14' Stable (Plus 5' Cupola)
2025-02 1 Pinto Road 13' 7 3/16" Garage
2024-02 29 Crest Road West 13'6" Stable
2024-05 29 Eastfield Drive 13'3" Home
2023-11 4 Poppy Trail Lane 13' 11" ADU
2023-14 7 Pine Tree Lane 13' 2" House
2017-20 16 Pine Tree Lane 12' 11 1/2" House
2021-09 23 Chuckwagon 12' 3" ADU
2019-10 1 Poppy Trail Lane 12' 1/4' Stable
2023-03 74 Portuguese Bend Road 11' Stable
Average 17
High 25
Low 11
City of Rolling Hills
Building Heights Report
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DEFINITIONS
17.12.020 "B" words, terms and phrases.
Barn. See "stable."
"Basement" means any floor level below the first story of the primary residence, except
that a floor level in a building having only one floor level shall be classified as a basement unless
such floor level qualifies as a first story as defined herein. Except for walls within light wells,
basement walls across any elevation may not exceed a height of five feet above finished grade
at any point immediately adjacent to the basement exterior, and shall have no greater than an
average of two and one‐half feet exterior height. Basements shall comply with the Los Angeles
County Building Code requirements. Basement well(s) shall be incorporated into the overall
design of the building so that it does not give an appearance of a separate story.
"Building" means any structure having a roof supported by columns or walls and intended
for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or
materials of any kind or nature.
17.12.030 ‐ "C" words, terms and phrases.
Cellar. See "basement."
17.12.120 "L" words, terms and phrases.
"Loft" means an area above a stable utilized for storage of feed and hay, saddles, bridles,
other horse equipment and similar equestrian or agricultural related items, or tack room uses,
but excludes sleeping quarters.
17.12.160 ‐ "P" words, terms and phrases.
"Plate height" means the height of a building measured from the finished floor level to the
top of the wall.
17.12.190 "S" words, terms and phrases.
"Stable" means the same as "barn" and is a building or a portion of a building designed and
constructed to shelter permitted domestic animals and store farm implements, hay, grain,
equestrian and horticultural related items and equipment. Stable may include agricultural
space, loft and tack room space. Stable shall not be a place for human habitation, except for
uses specifically permitted in the tack room; it may not be rented out or be used for human
sleeping or commercial purposes.
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"Storage area" means space within a building or structure, including attics, used for storing
of items. It includes spaces located below or above a story and may not exceed six feet in height
at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,
which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall
not have doors to the exterior, window openings, heating or air conditioning.
"Storage room, free standing," shall mean an accessory structure used exclusively for
storage of household, equestrian, garden and similar items.
"Story" means that portion of a building included between the upper surface of any floor
and the ceiling or roof above it. There shall be no story on top of another, except as permitted
in Section 17.16.080(B) of this title.
"Structure" means a combination of materials assembled in a form for use, occupancy or
ornamentation whether installed on, above or below the surface of land or water and requiring
a fixed location or attached to something having a fixed location. Structure shall also include,
but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,
latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden
walls, decks, and subterranean structures other than basements.
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17.18.060 Requirements for stables requiring conditional use permit.
All stables over two hundred square feet shall meet the following requirements:
A. General requirements and uses:
1. The building occupied by a stable shall be designed for rural and agricultural purpose only.
2. Stable structure shall not be permitted in the front yard, and shall be located no less than
twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from side
property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement
line and from the rear property line.
3. Minimum of sixty percent of the entire structure shall be maintained for agricultural space as
defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5).
4. Maximum of forty percent, but not to exceed eight hundred square feet, of the entire structure
may be maintained as tack room space as defined in Chapter 17.12 of this title, except as
specified in Section 17.18.060(A)(5). Tack room may be detached from the main stable structure.
5. Notwithstanding any other provision of this chapter, an existing stable, legally constructed prior
to the effective date of the ordinance from which this chapter derives (August 12, 2010), which
has a loft area that is maintained as a tack room and the loft area comprises more than forty
percent of the size of the first floor may continue to be maintained provided that the area of the
loft used as a tack room does not exceed eight hundred square feet, that no other tack room
exists on the property and the remaining of the structure and its uses are in compliance with the
remaining sections of this chapter.
6. When calculating the size of the stable, the entire footprint including the loft area shall be
included, as measured from the exterior of the walls.
7. If there is more than one stable building on a lot, the tack room space shall be calculated as a
percentage of the entire square footage of the structures and such tack room space may only be
located in one of the structures; notwithstanding the above, it may not exceed eight hundred
square feet.
8. Covered porch shall not be included in the size of the stable for the purpose of calculating the
agricultural and tack room space of the stable.
9. Stables shall not be used as sleeping quarters for humans.
10. Stables shall be used for the exclusive purpose of keeping permitted domestic animals and
related storage and uses, unless otherwise permitted by this chapter. Commercial uses shall not
be permitted.
B. Exterior appearance of stables and areas immediately adjacent thereto:
1. Whether or not the stable is used for keeping permitted domestic animals, the exterior of the
stable structure shall continue to appear as a stable.
2. Areas adjacent to the agricultural space entrance/exit of a stable may have a porous, roughened
surface but may not be paved. It shall remain such or may be covered with grass or other low growing
ground cover during the time when the agricultural space is not used for keeping of horses or other
animals.
3. A porous surface (not paved) may be provided by the access to the tack room space of the stable.
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4. The surface area of a corral, pen, paddock, turnout or riding ring shall be covered with dirt or
sand surface. It shall remain such or be planted with grass or other low growing ground cover
during the time when the stable structure is not used for keeping of horses or other animals.
C. Tack Room Space.
1. Tack room shall only be used for activities that impact the senses in a manner similar or less than
that of traditional stable activities. Furthermore, all activities that are loud, raucous, annoying, or
that produce unusual noises, lighting or other impacts that offend the peace and quiet of persons
of ordinary sensibilities and interferes with the comfortable enjoyment of life or property of any
neighboring property are prohibited. Such permitted activities shall be deemed to be "passive
activities" for the purpose of this chapter.
2. Tack room shall not be used as sleeping quarters for humans.
3. Tack room shall not exceed forty percent of the size of the stable, including the size of the loft, if
any, except as specified in Section 17.18.060(A)(5) and may not exceed eight hundred square
feet.
4. Tack room may contain furniture, excluding beds.
5. Tack room may have finished floors, walls and ceiling.
6. Tack room may have glazed (glass) window openings.
7. Tack room may have standard size doors.
8. Tack room may have amenities such as air conditioning, heating, electrical and phone outlets.
9. Tack room may have a kitchenette and sanitary facility, including shower, sink and toilet.
10. Building and Safety Department review and building permits shall be required for all
modifications.
11. All modifications and retrofitting of the tack room space shall be made in such a manner so that it
could be convertible to a tack room, at such time as the structure is to be used for keeping of
animals.
12. Tack room may be detached from the main stable structure, however it shall meet all the
requirements for a tack room as specified in this section.
D. Agricultural Space Within the Stable.
1. Agricultural space shall be no less than sixty percent of the size of the stable including the size of
the loft, if any, except as specified in Section 17.18.060(A)(5). Agricultural space may contain, but
not be limited to stalls, wash racks, feed room, hay storage room, grooming area, tools and
utilities storage area and other equestrian and agricultural spaces. The agricultural space may be
used for storage of vehicles and general household items, but shall have a stable like appearance.
2. Entry doorways to the stalls shall be a minimum of four feet wide and seven and one-half feet
high.
3. The exterior doors shall provide the appearance of a stable door.
4. Roll up or overhead doors are prohibited.
5. Ventilation and drainage facilities shall be subject to building code requirements.
6. Safety electrical outlets with covers may be installed, however they shall be located out of
horses' reach when the space is used for keeping of horses.
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7. Glazed (glass) window openings may be permitted during a time when the stable is not used for
keeping of animals, but shall be removable for easy conversion to animal keeping uses.
E. Loft Space within a Stable.
1. Loft may be permitted above a stable structure.
2. Loft may be used and counted as part of the agricultural space or as a tack room space, provided
it meets the agricultural or tack room space requirements of Section 17.18.060(C) and (D)).
3. Loft may not be used as a tack room, if another tack room exists within the stable structure or
elsewhere on the property.
4. Glazed (glass) window openings shall not be allowed in a loft if a loft is used for storage of hay,
feed or other agricultural use. Notwithstanding the above, if the loft is used as other storage or
working area or as a tack room, then removable glazed openings may be allowed.
5. The plate height for the wall of the loft shall be no greater than seven feet.
6. If a loft is constructed in such a way that access is provided from the exterior, the area
immediately adjacent to the exterior of the loft shall not be paved, but may have a porous
surface.
7. The area immediately adjacent to the exterior of the loft shall not be used for parking of vehicles,
except for vehicles delivering agricultural goods and equipment.
(Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 324, § 9 (Exh. A, Pts. H, I, K), 8-8-2011; Ord. No. 332, §§ 8C,
D, 1-14-2013)
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17.18.070 Requirements for aviaries requiring conditional use permit.
All aviaries over two hundred square feet shall meet the following requirements:
1. Shall not be located on lots of less than 3.5 acres, as measured by excluding roadway easements.
2. The roof shall not exceed a peak height of sixteen feet.
3. Shall not be located on a portion of the lot where the slope is greater than 4:1.
4. Shall not be permitted in the front yard or in the rear yard setback, shall be located no less than
twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from the side
property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line.
5. Shall be located a minimum of thirty-five feet from any residential structure including attached garage
or a guest house, located on the same lot, and a minimum of one hundred feet from a residential
structure, including attached garage or a guest house located on adjoining lots.
6. Shall be used for the exclusive purpose of keeping permitted birds and small animals indigenous to the
State of California. Commercial uses shall not be permitted.
7. Shall be counted towards structural, total, building pad coverage or disturbed area of the net lot for
purposes of Chapter 17.16.
8. May be permitted in addition to the construction of a stable and shall not be counted towards the size
of the stable for purposes of this chapter.
(Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 343, § 8, 6-22-2015)
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17.28.050 General ADU and JADU requirements.
B. Height.
1. Except as otherwise provided by subsections (B)(2) and (B)(3) below, a detached ADU created on a lot
with an existing or proposed single family or multifamily dwelling unit may not exceed sixteen feet in
height.
2. A detached ADU may be up to eighteen feet in height if it is created on a lot with an existing or
proposed single family or multifamily dwelling unit that is located within one-half mile walking distance
of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of
the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of
twenty feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of
the primary dwelling unit.
3. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than
one story above grade may not exceed eighteen feet in height.
4. An ADU that is attached to the primary dwelling may not exceed twenty-five feet in height or the
height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is
lower. Notwithstanding the foregoing, ADUs subject to this subsection (B)(4) may not exceed two
stories.
5. For purposes of this subsection (B), height is measured from existing legal grade or the level of the
lowest floor, whichever is lower, to the peak of the structure.
53
Agenda Item No.: 12.A
Mtg. Date: 10/15/2024
TO:HONORABLE CHAIR AND MEMBERS OF THE PLANNING
COMMISSION
FROM:JOHN F. SIGNO, AICP,
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:DISCUSSION ON BUILDING HEIGHT
DATE:October 15, 2024
BACKGROUND:
Recently, there has been discussion about the City's height limitation allowed. Rolling Hills
Municipal Code (RHMC) Section 17.16.080 limits a building or structure to no more than one
story. The only exceptions are for basements, stables, and storage areas (Attachments 1 and
2).
DISCUSSION:
Basements
Basements are located below ground and often not seen. Homes are allowed to have multiple
basement levels. A portion of the basement may daylight provided it does not exceed a height
of 5 feet nor an average height of 2-1/2 feet at any point immediately adjacent to the basement
exterior.
Lofts
Many stables in the City have lofts as defined in RHMC Section 17.12.120 (Attachment 2).
These lofts often appear to be second stories and can reach a height of 25 feet (Attachment
3). Lofts for a stable are meant to store hay and horse equipment but may also be used as a
tack room provided there are no sleeping quarters.
Lofts may also be found in some residences and may be legal if they were built prior to the
City's incorporation in 1957. Additionally, residences in the Overlay Zoning District (OZD-1)
have steeper pitched roofs to meet architectural standards for a colonial building, which is a
standard imposed by the Rolling Hills Community Association (RHCA). Lofts are not allowed in
the OZD-1 district, but many have attic spaces converted to a loft or second story because of
the high ceiling heights.
Storage Areas
RHMC Section 17.12.190 defines a storage area as a "space within a building or structure,
including attics, used for storing items." A storage area is allowed to be located above or
1
54
below a story, but is not meant to be livable and cannot have doors to the exterior, window
openings, heating or air conditioning. A storage area may not exceed six feet in height at any
one point. Attics may have a ceiling that follows the shape and the angle of the roofline, which
could be more than six feet high at the peak of the ceiling. Staff reviews plans to make sure
staircases are not shown leading to a storage area in the attic.
Conclusion
The Planning Commission should discuss if the height requirement in the Code is adequate. If
not, the Commission can make recommendations to improve or amend the height requirement
to be considered at a later date.
FISCAL IMPACT:
None.
RECOMMENDATION:
Discuss and provide direction.
ATTACHMENTS:
Attachment 1: PL_SUB_BH_RHMC_Section_17.16.080_Height_limitation..pdf
Attachment 2: PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions.pdf
Attachment 3: PL_SUB_STA_Stable_Comparison.pdf
2
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17.16.080 Height limitation.
A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no
story on top of another, except as specified in subsection (B) below.
The maximum height permitted from finished floor of any structure to finished grade is five feet. The
difference between the finished grade and the finished floor level across any elevation shall average no more than
two and one‐half feet, with maximum difference of five feet.
B. Exceptions:
1. A one‐story primary residence is permitted over a basement. For the purpose of this section primary
residence includes a garage attached to the main residence by a solid wall.
2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title.
3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story.
(Ord. 312 § 2, 2008: Ord. 295 § 7 (Exh. B (part)), 2004; Ord. 269 § 8, 1997; Ord. 239 § 11(part), 1993).
(Ord. No. 319, §§ 22(Exh. A, Pt. C), 7‐15‐2010; Ord. No. 327, § 6(Exh. A, Pt. 7), 6‐11‐2012)
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DEFINITIONS
17.12.020 "B" words, terms and phrases.
Barn. See "stable."
"Basement" means any floor level below the first story of the primary residence, except
that a floor level in a building having only one floor level shall be classified as a basement unless
such floor level qualifies as a first story as defined herein. Except for walls within light wells,
basement walls across any elevation may not exceed a height of five feet above finished grade
at any point immediately adjacent to the basement exterior, and shall have no greater than an
average of two and one‐half feet exterior height. Basements shall comply with the Los Angeles
County Building Code requirements. Basement well(s) shall be incorporated into the overall
design of the building so that it does not give an appearance of a separate story.
"Building" means any structure having a roof supported by columns or walls and intended
for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or
materials of any kind or nature.
17.12.030 ‐ "C" words, terms and phrases.
Cellar. See "basement."
17.12.120 "L" words, terms and phrases.
"Loft" means an area above a stable utilized for storage of feed and hay, saddles, bridles,
other horse equipment and similar equestrian or agricultural related items, or tack room uses,
but excludes sleeping quarters.
17.12.160 ‐ "P" words, terms and phrases.
"Plate height" means the height of a building measured from the finished floor level to the
top of the wall.
17.12.190 "S" words, terms and phrases.
"Stable" means the same as "barn" and is a building or a portion of a building designed and
constructed to shelter permitted domestic animals and store farm implements, hay, grain,
equestrian and horticultural related items and equipment. Stable may include agricultural
space, loft and tack room space. Stable shall not be a place for human habitation, except for
uses specifically permitted in the tack room; it may not be rented out or be used for human
sleeping or commercial purposes.
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Page 2 of 2
"Storage area" means space within a building or structure, including attics, used for storing
of items. It includes spaces located below or above a story and may not exceed six feet in height
at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,
which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall
not have doors to the exterior, window openings, heating or air conditioning.
"Storage room, free standing," shall mean an accessory structure used exclusively for
storage of household, equestrian, garden and similar items.
"Story" means that portion of a building included between the upper surface of any floor
and the ceiling or roof above it. There shall be no story on top of another, except as permitted
in Section 17.16.080(B) of this title.
"Structure" means a combination of materials assembled in a form for use, occupancy or
ornamentation whether installed on, above or below the surface of land or water and requiring
a fixed location or attached to something having a fixed location. Structure shall also include,
but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,
latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden
walls, decks, and subterranean structures other than basements.
58
STABLE COMPARISON
Address Size (SF) Height
(Ft.)
Yr.
Approved
Notes
9 PBR 1,334 21.4 2023
74 PBR 960 11 2023
8 Middleridge Ln S 750 13 2022
29 Crest Rd W 900 13.5 2022 Originally approved for 934 SF
8 Quail Ridge Rd N 2,780 25 2021 Plus 7' cupola = 32'
8 Upper Blackwater Cyn Rd 1,875 12 2021 Approx. height
15 Upper Blackwater Cyn Rd. 935 20.8 2021
13 PBR 3,360 24 2019
1 Poppy Trail 452 12.25 2019
20 Upper Blackwater Cyn Rd. 3,575 20 2018
11 Upper Blackwater Cyn Rd. 744 20 2017
7 Middleridge Lane S. 1,361 18.4 2017
6 Meadowlark Ln. 779 20 2017
11 Saddleback 2,340 19.5 2017 To top of cupola
5 Pine Tree Ln. 1,200 14 2017 Plus cupola = ~19'
10 Crest Rd. W 1,188 19.3 2016
77 Crest Rd. E 3,691 18.4 2016
9 Chuckwagon Rd. 2,088 21 2014
3 Meadowlark Ln. 840 19.6 2013
29 Middleridge Ln. S 2,960 23.4 2011
14 Portuguese Bend Rd. 918 18.5 2005 1st floor only
6 Possum Ridge Rd. 1,680 21.5 2003 1st floor only
23 Crest Rd. E 1,225 18.75 Proposed; not built
6 Saddleback Rd. 650 17
2 Meadowlark Ln. 239 18 1st floor only
11 Saddleback Road 2,414 16 2018
2 Possum Ridge 1,890 1994
29 Middleridge Ln. S 3,200 23.6 1996
4 Stormhill Lane 2,064 12.5
1 Pine Tree Lane 2,976 14.5 2015
1 Morgan Lane 4,038 24.9 1st Flr. 2,377 SF; 2nd Flr. 1,721 SF
59
Agenda Item No.: 12.A
Mtg. Date: 03/18/2025
TO:HONORABLE CHAIR AND MEMBERS OF THE PLANNING
COMMISSION
FROM:KARINA BAÑALES, CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:RECEIVE AND FILE INFORMATION ON POTENTIAL DISCUSSION
REGARDING BUILDING HEIGHTS
DATE:March 18, 2025
BACKGROUND:
On October 15, 2024, Planning Commission Chair Chelf requested that former Director of
Planning and Community Services, John Signo, present a report on the City’s building height
limitations. During the meeting, the Commission directed Director Signo to conduct further
research and to facilitate discussion on the matter. The Commission subsequently
recommended moving forward with the issue and scheduling it for further consideration.
This evening, Staff is seeking recommendations from the Planning Commission regarding
height limits for structures, which will be presented to the City Council for consideration. Staff
will need to provide public notice in advance of the Council’s review, which will require both a
first and second hearing before any changes can be enacted.
DISCUSSION:
Rolling Hills Municipal Code (RHMC) Section 17.16.080 limits a building or structure to no
more than one story. The only exceptions are for basements, stables, and storage areas
(Attachment 1).
This evening, staff will provide an overview of existing height regulations for various structures,
including single-story limits and exceptions for basements, stables, storage areas, accessory
dwelling units (ADUs), and aviaries. Additionally, the report highlights regulations the Rolling
Hills Community Association (RHCA) set, which further restrict plate heights and roof pitches
through architectural review and deed restrictions.
The Planning Commission is being asked to review these existing regulations and provide
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60
direction on potential modifications to height limits for structures within the City. Any
recommended changes will require public notice and City Council approval through a two-
hearing process before they can be enacted.
Basements
Basements are located below ground and often not seen. Homes are permitted to have
multiple basement levels. Basement walls, except for walls within light wells, may not exceed
a height of 5 feet nor an average height of 2-1/2 feet at any point immediately adjacent to the
basement exterior (Attachment 2).
Stables & Lofts
Stables are seen as a valuable asset to each property and a valuable component of the City’s
rural, equestrian character. After research, RHMC has not established a limit for stable height,
and in the past five years, the stables are trending larger than in the past. The average height
of buildings in Rolling Hills is 17 feet high, with the highest stable being 25 feet (32 feet
including a 7-foot cupola). (Attachment 3)
However, many stables in the City have lofts as defined in RHMC Section 17.18.060. These
lofts often appear to be second stories, and the plate height for the wall of the loft may not
exceed 7 feet. Lofts for a stable are meant to store hay and horse equipment but may also be
used as a tack room, provided there are no sleeping quarters (Attachment 4).
Aviaries (Bird Homes)
Aviaries over two hundred square feet may not have a roof peak height that exceeds 16 feet
(Attachment 5).
Storage Areas
RHMC Section 17.12.190 defines a storage area as "a space within a building or structure,
including attics, used for storing items." A storage area is allowed to be located above or
below a story but is not meant to be a livable space and cannot have doors to the exterior,
window openings, heating, or air conditioning. A storage area may not exceed 6 feet in height
at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,
which could be more than 6 feet high at the peak of the ceiling. Staff review plans to ensure
staircases are not shown leading to a storage area in the attic (Attachment 2).
ADU
Rolling Hills Municipal Code (RHMC) Chapter 17.28.050 limits detached ADUs created on a
lot with an existing or proposed single-family or multifamily dwelling unit that may not exceed
16 feet in height. The height is measured from the existing legal grade or the level of the
lowest floor (whichever is lower) to the peak of the structure.
An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height
limitation imposed by the underlying zone that applies to the primary dwelling, whichever is
lower (Attachment 6).
The Rolling Hills Community Association (RHCA) has building regulations that have
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61
restrictions on plate heights and roof pitches. The RHCA Architectural Committee reviews
each home on a case-by-case basis to ensure the massing of the overall residence is good of
its kind. Some property Deed Restrictions/CC&Rs have a maximum height limit of 25’
(Attachment 7).
RHCA- Plate Height
The standard plate height for structures in the RHCA Building Regulations is 8’6”, measured
from the finished floor level to the top of the wall. If a porch is present, the plate height is
measured from the finish floor to the top of the beam at the porch. Residences may have taller
plate heights, but the heights must meet the following restrictions: a minimum of 50% of the
residence must have a plate height of 8’6” or lower, up to 30% of the residence may have a
9’6” plate height and up to 20% of the residence may have a maximum of 10’6” plate height.
The plate height limitations were adopted in 2012.
RHCA- Roof Pitches
The standard roof pitch for all structures in 4:12. The Building Regulations allow a minimum
pitch of 3:12 for contemporary designs with hip roofs and a maximum 4½:12 pitch traditional
designs. The roof pitch is also considered on a case-by-case basis.
CONCLUSION:
Staff is seeking the Planning Commission’s recommendations on whether the current height
limitations in the RHMC effectively preserve the City’s rural, equestrian character while
allowing for reasonable development. The discussion should evaluate whether these
regulations strike the right balance between community aesthetics and the functional needs of
structures such as stables, storage areas, and accessory dwelling units (ADUs).
Additionally, the Commission may wish to address the increasing size of stables, the
limitations on lofts and storage areas, and the prescribed height allowances for basements
and ADUs that align with the City's long-term vision.
If the Commission finds that the current height regulations are insufficient, it may provide
direction on potential amendments or improvements. This could include adjusting height limits
for specific structures, refining definitions to prevent unintended interpretations, or establishing
clearer guidelines for review and enforcement. Any recommended changes will require further
public input and City Council approval.
FISCAL IMPACT:
None.
RECOMMENDATION:
Discuss and provide direction staff to make height limit.
ATTACHMENTS:
Attachment 1: PL_SUB_BH_RHMC_Section_17.16.080_Height_limitation.pdf
Attachment 2: PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions.pdf
Attachment 3: PL_SUB_BH_BuildingHeightsReport_Chart.pdf
Attachment 4: PL_SUB_BH_RHMC_Section_17.18.060_Stable.pdf
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Attachment 5: PL_SUB_BH_RHMC_Section_17.18.070_Aviaries.pdf
Attachment 6:
PL_SUB_BH_RHMC_Chapter17.28_Section17.28.050_GeneralADUandJADURequirements.pdf
Attachment 7: PL_SUB_BH_RHCA_CC&Rs_Building.Heights.pdf
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17.16.080 Height limitation.
A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no
story on top of another, except as specified in subsection (B) below.
The maximum height permitted from finished floor of any structure to finished grade is five feet. The
difference between the finished grade and the finished floor level across any elevation shall average no more than
two and one-half feet, with maximum difference of five feet.
B. Exceptions:
1. A one-story primary residence is permitted over a basement. For the purpose of this section primary
residence includes a garage attached to the main residence by a solid wall.
2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title.
3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story.
(Ord. 312 § 2, 2008: Ord. 295 § 7 (Exh. B (part)), 2004; Ord. 269 § 8, 1997; Ord. 239 § 11(part), 1993).
(Ord. No. 319, §§ 22(Exh. A, Pt. C), 7-15-2010; Ord. No. 327, § 6(Exh. A, Pt. 7), 6-11-2012)
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DEFINITIONS
17.12.020 "B" words, terms and phrases.
Barn. See "stable."
"Basement" means any floor level below the first story of the primary residence, except
that a floor level in a building having only one floor level shall be classified as a basement unless
such floor level qualifies as a first story as defined herein. Except for walls within light wells,
basement walls across any elevation may not exceed a height of five feet above finished grade
at any point immediately adjacent to the basement exterior, and shall have no greater than an
average of two and one‐half feet exterior height. Basements shall comply with the Los Angeles
County Building Code requirements. Basement well(s) shall be incorporated into the overall
design of the building so that it does not give an appearance of a separate story.
"Building" means any structure having a roof supported by columns or walls and intended
for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or
materials of any kind or nature.
17.12.030 ‐ "C" words, terms and phrases.
Cellar. See "basement."
17.12.120 "L" words, terms and phrases.
"Loft" means an area above a stable utilized for storage of feed and hay, saddles, bridles,
other horse equipment and similar equestrian or agricultural related items, or tack room uses,
but excludes sleeping quarters.
17.12.160 ‐ "P" words, terms and phrases.
"Plate height" means the height of a building measured from the finished floor level to the
top of the wall.
17.12.190 "S" words, terms and phrases.
"Stable" means the same as "barn" and is a building or a portion of a building designed and
constructed to shelter permitted domestic animals and store farm implements, hay, grain,
equestrian and horticultural related items and equipment. Stable may include agricultural
space, loft and tack room space. Stable shall not be a place for human habitation, except for
uses specifically permitted in the tack room; it may not be rented out or be used for human
sleeping or commercial purposes.
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"Storage area" means space within a building or structure, including attics, used for storing
of items. It includes spaces located below or above a story and may not exceed six feet in height
at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,
which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall
not have doors to the exterior, window openings, heating or air conditioning.
"Storage room, free standing," shall mean an accessory structure used exclusively for
storage of household, equestrian, garden and similar items.
"Story" means that portion of a building included between the upper surface of any floor
and the ceiling or roof above it. There shall be no story on top of another, except as permitted
in Section 17.16.080(B) of this title.
"Structure" means a combination of materials assembled in a form for use, occupancy or
ornamentation whether installed on, above or below the surface of land or water and requiring
a fixed location or attached to something having a fixed location. Structure shall also include,
but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,
latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden
walls, decks, and subterranean structures other than basements.
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Building Heights Report
RESOLUTION ADDRESS ROOF HEIGHT STRUCTURE TYPE
2023-15 8 Quail Ridge Road N 25' Stable (Plus 7' Cupola)
2024-09 1 Morgan Lane 24' 8" Stable
2023-02 9 Portuguese Bend Road 21' 5" Stable
2024-03 4 Spur Lane 21' Home
2023-06 20 Upper Blackwater Canyon 21' Home
2018-01 20 Upper Blackwater Canyon 20' Stable
2021-05 15 Upper Blackwater Canyon Road 20' Stable
2017-10 5 Pine Tree Lane 20' Home
2024-14 2 Possum Ridge 19' 6" Stable
2024-05 2 Possum Ridge 18' 9" Home
2019-10 1 Poppy Trail Lane 18' 8 1/4" Home
2023-16 11 Flying Mane 18' 1 1/2" Home
2023-13 19 Portuguese Bend Road 18' Home
2023-04 17 Crest Road East 17' 6" Home
2019-13 8 Middleridge Lane south 17' 4" Home
2022-14 2 Flying Mane Road 16' 9 5/8" Home
2021-02 3 Open Brand Road 16' 8" Home
2018-16 26 Middleridge Lane South 16' 2" Home
2018-03 11 Saddleback Road 16' Stable (Plus 5' Cupola)
2023-11 4 Poppy Trail Lane 15' 5" Home
Going to PC 2 Quail Ridge Road South 14' 11 1/2" Home
2022-17 21 Chuckwagon Road 14' 11" Pool House
2024-06 23 Crest Road East 14' 6" Home
2017-10 5 Pine Tree Lane 14' Stable (Plus 5' Cupola)
2025-02 1 Pinto Road 13' 7 3/16" Garage
2024-02 29 Crest Road West 13'6" Stable
2024-05 29 Eastfield Drive 13'3" Home
2023-11 4 Poppy Trail Lane 13' 11" ADU
2023-14 7 Pine Tree Lane 13' 2" House
2017-20 16 Pine Tree Lane 12' 11 1/2" House
2021-09 23 Chuckwagon 12' 3" ADU
2019-10 1 Poppy Trail Lane 12' 1/4' Stable
2023-03 74 Portuguese Bend Road 11' Stable
Average 17
High 25
Low 11
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17.18.060 Requirements for stables requiring conditional use permit.
All stables over two hundred square feet shall meet the following requirements:
A. General requirements and uses:
1. The building occupied by a stable shall be designed for rural and agricultural purpose only.
2. Stable structure shall not be permitted in the front yard, and shall be located no less than
twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from side
property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement
line and from the rear property line.
3. Minimum of sixty percent of the entire structure shall be maintained for agricultural space as
defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5).
4. Maximum of forty percent, but not to exceed eight hundred square feet, of the entire structure
may be maintained as tack room space as defined in Chapter 17.12 of this title, except as
specified in Section 17.18.060(A)(5). Tack room may be detached from the main stable structure.
5. Notwithstanding any other provision of this chapter, an existing stable, legally constructed prior
to the effective date of the ordinance from which this chapter derives (August 12, 2010), which
has a loft area that is maintained as a tack room and the loft area comprises more than forty
percent of the size of the first floor may continue to be maintained provided that the area of the
loft used as a tack room does not exceed eight hundred square feet, that no other tack room
exists on the property and the remaining of the structure and its uses are in compliance with the
remaining sections of this chapter.
6. When calculating the size of the stable, the entire footprint including the loft area shall be
included, as measured from the exterior of the walls.
7. If there is more than one stable building on a lot, the tack room space shall be calculated as a
percentage of the entire square footage of the structures and such tack room space may only be
located in one of the structures; notwithstanding the above, it may not exceed eight hundred
square feet.
8. Covered porch shall not be included in the size of the stable for the purpose of calculating the
agricultural and tack room space of the stable.
9. Stables shall not be used as sleeping quarters for humans.
10. Stables shall be used for the exclusive purpose of keeping permitted domestic animals and
related storage and uses, unless otherwise permitted by this chapter. Commercial uses shall not
be permitted.
B. Exterior appearance of stables and areas immediately adjacent thereto:
1. Whether or not the stable is used for keeping permitted domestic animals, the exterior of the
stable structure shall continue to appear as a stable.
2. Areas adjacent to the agricultural space entrance/exit of a stable may have a porous, roughened
surface but may not be paved. It shall remain such or may be covered with grass or other low growing
ground cover during the time when the agricultural space is not used for keeping of horses or other
animals.
3. A porous surface (not paved) may be provided by the access to the tack room space of the stable.
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4. The surface area of a corral, pen, paddock, turnout or riding ring shall be covered with dirt or
sand surface. It shall remain such or be planted with grass or other low growing ground cover
during the time when the stable structure is not used for keeping of horses or other animals.
C. Tack Room Space.
1. Tack room shall only be used for activities that impact the senses in a manner similar or less than
that of traditional stable activities. Furthermore, all activities that are loud, raucous, annoying, or
that produce unusual noises, lighting or other impacts that offend the peace and quiet of persons
of ordinary sensibilities and interferes with the comfortable enjoyment of life or property of any
neighboring property are prohibited. Such permitted activities shall be deemed to be "passive
activities" for the purpose of this chapter.
2. Tack room shall not be used as sleeping quarters for humans.
3. Tack room shall not exceed forty percent of the size of the stable, including the size of the loft, if
any, except as specified in Section 17.18.060(A)(5) and may not exceed eight hundred square
feet.
4. Tack room may contain furniture, excluding beds.
5. Tack room may have finished floors, walls and ceiling.
6. Tack room may have glazed (glass) window openings.
7. Tack room may have standard size doors.
8. Tack room may have amenities such as air conditioning, heating, electrical and phone outlets.
9. Tack room may have a kitchenette and sanitary facility, including shower, sink and toilet.
10. Building and Safety Department review and building permits shall be required for all
modifications.
11. All modifications and retrofitting of the tack room space shall be made in such a manner so that it
could be convertible to a tack room, at such time as the structure is to be used for keeping of
animals.
12. Tack room may be detached from the main stable structure, however it shall meet all the
requirements for a tack room as specified in this section.
D. Agricultural Space Within the Stable.
1. Agricultural space shall be no less than sixty percent of the size of the stable including the size of
the loft, if any, except as specified in Section 17.18.060(A)(5). Agricultural space may contain, but
not be limited to stalls, wash racks, feed room, hay storage room, grooming area, tools and
utilities storage area and other equestrian and agricultural spaces. The agricultural space may be
used for storage of vehicles and general household items, but shall have a stable like appearance.
2. Entry doorways to the stalls shall be a minimum of four feet wide and seven and one-half feet
high.
3. The exterior doors shall provide the appearance of a stable door.
4. Roll up or overhead doors are prohibited.
5. Ventilation and drainage facilities shall be subject to building code requirements.
6. Safety electrical outlets with covers may be installed, however they shall be located out of
horses' reach when the space is used for keeping of horses.
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7. Glazed (glass) window openings may be permitted during a time when the stable is not used for
keeping of animals, but shall be removable for easy conversion to animal keeping uses.
E. Loft Space within a Stable.
1. Loft may be permitted above a stable structure.
2. Loft may be used and counted as part of the agricultural space or as a tack room space, provided
it meets the agricultural or tack room space requirements of Section 17.18.060(C) and (D)).
3. Loft may not be used as a tack room, if another tack room exists within the stable structure or
elsewhere on the property.
4. Glazed (glass) window openings shall not be allowed in a loft if a loft is used for storage of hay,
feed or other agricultural use. Notwithstanding the above, if the loft is used as other storage or
working area or as a tack room, then removable glazed openings may be allowed.
5. The plate height for the wall of the loft shall be no greater than seven feet.
6. If a loft is constructed in such a way that access is provided from the exterior, the area
immediately adjacent to the exterior of the loft shall not be paved, but may have a porous
surface.
7. The area immediately adjacent to the exterior of the loft shall not be used for parking of vehicles,
except for vehicles delivering agricultural goods and equipment.
(Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 324, § 9 (Exh. A, Pts. H, I, K), 8-8-2011; Ord. No. 332, §§ 8C,
D, 1-14-2013)
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17.18.070 Requirements for aviaries requiring conditional use permit.
All aviaries over two hundred square feet shall meet the following requirements:
1. Shall not be located on lots of less than 3.5 acres, as measured by excluding roadway easements.
2. The roof shall not exceed a peak height of sixteen feet.
3. Shall not be located on a portion of the lot where the slope is greater than 4:1.
4. Shall not be permitted in the front yard or in the rear yard setback, shall be located no less than
twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from the side
property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line.
5. Shall be located a minimum of thirty-five feet from any residential structure including attached garage
or a guest house, located on the same lot, and a minimum of one hundred feet from a residential
structure, including attached garage or a guest house located on adjoining lots.
6. Shall be used for the exclusive purpose of keeping permitted birds and small animals indigenous to the
State of California. Commercial uses shall not be permitted.
7. Shall be counted towards structural, total, building pad coverage or disturbed area of the net lot for
purposes of Chapter 17.16.
8. May be permitted in addition to the construction of a stable and shall not be counted towards the size
of the stable for purposes of this chapter.
(Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 343, § 8, 6-22-2015)
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17.28.050 General ADU and JADU requirements.
B. Height.
1. Except as otherwise provided by subsections (B)(2) and (B)(3) below, a detached ADU created on a lot
with an existing or proposed single family or multifamily dwelling unit may not exceed sixteen feet in
height.
2. A detached ADU may be up to eighteen feet in height if it is created on a lot with an existing or
proposed single family or multifamily dwelling unit that is located within one-half mile walking distance
of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of
the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of
twenty feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of
the primary dwelling unit.
3. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than
one story above grade may not exceed eighteen feet in height.
4. An ADU that is attached to the primary dwelling may not exceed twenty-five feet in height or the
height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is
lower. Notwithstanding the foregoing, ADUs subject to this subsection (B)(4) may not exceed two
stories.
5. For purposes of this subsection (B), height is measured from existing legal grade or the level of the
lowest floor, whichever is lower, to the peak of the structure.
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PLATE HEIGHTS
DISCUSSION
Current Regulations:
To help maintain the low rambling nature of ranch architecture, plate heights are limited and
strictly enforced. While the recommended plate height for a residence is 8’6”, taller plates are
allowed on a case-by-case basis if harmonious with the design and massing of the overall
residence.
i. Plate heights are measured from the finished floor level to the top of the wall. If a porch
is present, the plate height is measured from the finish floor to the top of the beam.
(See Appendix L “Illustrations of Plate Height”)
ii. The following percentages are the allowable limits for plate heights above 8’6”:
(Percentages of plate height are calculated by the linear footage of the perimeter.)
1) Minimum of 50% of the residence must have plate heights of 8’6” or lower,
2) Up to 30% of the residence may have a plate height up to 9’6, **
3) Only 20% of the residence may have a plate height up to 10’6. **
** Maximum plate heights may be limited and are considered on a case-by-case
basis to assure the massing of the overall residence is good of its kind.
Attached is the current Appendix for plate heights as well additional examples for discussion.
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APPENDIX L
ILLUSTRATIONS OF PLATE HEIGHT
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PLATE HEIGHT AT PORCH
If a porch is present, the plate height is
measured from the finish floor of the
residence to the top of the beam of the porch
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PLATE HEIGHT @ STANDARD EAVE
The plate height is measured from the finish
floor of the residence to the top plate, where the
eave rafter meets the top of the wall.
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PLATE HEIGHT @ SOFFITED EAVE
The plate height is measured from the finish floor
of the residence to where the soffited eave meets
the exterior wall.
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Agenda Item No.: 10.C
Mtg. Date: 04/15/2025
TO:HONORABLE CHAIR AND MEMBERS OF THE PLANNING
COMMISSION
FROM:LISA EDWARDS, PRINCIPAL PLANNER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 17.16 OF
THE MUNICIPAL CODE REGARDING THE HEIGHT LIMITS OF SINGLE-
FAMILY RESIDENTIAL HOMES, STABLES AND BARNS; AND FINDING
THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER
SECTION 21080.17 OF THE PUBLIC RESOURCES CODE
DATE:April 15, 2025
BACKGROUND:
On October 15, 2024, Planning Commission Chair Chelf requested that former Director of
Planning and Community Services, John Signo, present a report on the City’s regulations
pertaining to building height limitations within the Rolling Hills Municipal Zoning Code. The
Commission tasked Director Signo to conduct further research and to facilitate discussion on
the matter. At its March 18, 2025 meeting, the Planning Commission reviewed Staff’s report
and made a motion to direct Staff to draft a proposed municipal code ordinance amendment
that includes a maximum ridge height for homes to 18 feet and a maximum ridge height for
barns and stables, not including the cupola or other accessories, to 20 feet (5 -0 vote). At this
time, Staff is requesting a recommendation from the Commission to the City Council regarding
proposed height limits for structures that are incorporated in the draft resolution and ordinance
attached hereto. Once the Commission provides its recommendation, the City Council will
conduct a first and second reading of the proposal.
DISCUSSION:
The City is considering the introduction of a new ordinance (Ordinance No. 386) aimed at
addressing building heights within the community (Attachment 1). This proposed ordinance
seeks to establish clear regulations regarding the maximum allowable height for structures,
with the goal of preserving the scenic beauty, natural landscape, and residential character. As
the City experiences growth and development, this measure would help ensure that new
constructions align with the community’s aesthetic values while maintaining harmony with its
surroundings. Public feedback and further discussions will play a crucial role in shaping the
final version of this ordinance.
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Commissioner Discussion
During the last Planning Commission meeting, a discussion addressing the heights of
residences and stables were both analyzed in order to establish maximum heights in the
Rolling Hills Municipal Code (RHMC). Historically, the Rolling Hills Community Association
(RHCA) had been the authority on structural heights for main homes, stables, and barns.
Although the Code mentions that the maximum height for any residence is one -story, it does
not specify an exact height dimension. Similarly, the allowance of a loft within a barn
(maximum 7-foot plate height for wall of loft) is mentioned, but no overall height is specified.
Although the Commission unanimously agreed that the residential height of 18 feet was
reasonable, the focus of the discussion was primarily with regard to heights of barns and
stables. Commissioners then shared stable heights on their own properties and used a logical
calculation that would accommodate the stall areas, tack room/loft area, which landed at a 20-
foot height.
Municipal Ordinance No. 386
The amendment to the Rolling Hills Municipal Zoning Code Chapter 17.16, Sections 17.16.060
& 17.16.080 are as follows:
Section 17.16.060 (Lot area and dimensions) of Title 17 of the Rolling Hills Municipal Code is
hereby amended, with additions in underline and deletions in strikethrough, as follows:
Development Standard Zone District
RA-S-1 & RA-S-2
4. Height Limited
One story, no greater than 18’ (mezzanines
and lofts are not permitted) except for stables
and barns which shall be no greater than 20’
Section 17.16.080 (Height limitation) of Title 17 of the Rolling Hills Municipal Code is hereby
amended, with additions in underline and deletions in strikethrough, as follows:
17.16.080 - Height limitation.
A. General Limitation. A building or structure shall have no more than one story, meaning
that there shall be no story on top of another, except as specified in subsection (B)
below.
The maximum height permitted from finished floor to the peak of the structure shall be no
greater than eighteen (18) feet except that the maximum height permitted for stables and
barns shall be no greater than twenty (20) feet measured from the floor to the highest
peak of the structure, exclusive of accessory architectural features as determined by the
City. The maximum height permitted from finished floor of any structure to finished grade
is five feet. The difference between the finished grade and the finished floor level across
any elevation shall average no more than two and one-half feet, with maximum
difference of five feet.
B. Exceptions:
1. A one-story primary residence is permitted over a basement. For the purpose of this
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section primary residence includes a garage attached to the main residence by a solid
wall.
2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title.
3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a
story.
The following is a review of the Code Sections that address height:
Basements
Basements are located below ground and often not seen. Homes are permitted to have
multiple basement levels. Basement walls, except for walls within light wells, may not exceed
a height of 5 feet nor an average height of 2-1/2 feet at any point immediately adjacent to the
basement exterior (Attachment 3).
Stables & Lofts
Stables are seen as a valuable asset to each property and a valuable component of the City’s
rural, equestrian character. After research, RHMC has not established a limit for stable height,
and in the past five years, the stables are trending larger than in the past. The average height
of buildings in Rolling Hills is 17 feet high, with the highest stable being 25 feet (32 feet
including a 7-foot cupola) However, many stables in the City have lofts as defined in RHMC
Section 17.18.060. These lofts often appear to be second stories, and the plate height for the
wall of the loft may not exceed 7 feet. Lofts for a stable are meant to store hay and horse
equipment but may also be used as a tack room, provided there are no sleeping quarters
(Attachment 4).
Aviaries (Bird Homes)
Aviaries over two hundred square feet may not have a roof peak height that exceeds 16 feet
(Attachment 5).
Storage Areas
RHMC Section 17.12.190 defines a storage area as "a space within a building or structure,
including attics, used for storing items." A storage area is allowed to be located above or
below a story but is not meant to be a livable space and cannot have doors to the exterior,
window openings, heating, or air conditioning. A storage area may not exceed 6 feet in height
at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,
which could be more than 6 feet high at the peak of the ceiling. Staff review plans to ensure
staircases are not shown leading to a storage area in the attic (Attachment 6).
ADU
RHMC Chapter 17.28.050 limits detached ADUs created on a lot with an existing or proposed
single-family or multifamily dwelling unit that may not exceed 16 feet in height. The height is
measured from the existing legal grade or the level of the lowest floor (whichever is lower) to
the peak of the structure. An ADU that is attached to the primary dwelling may not exceed 25
feet in height or the height limitation imposed by the underlying zone that applies to the
primary dwelling, whichever is lower (Attachment 7).
Building Heights Report
This report was compiled using building heights approved between 2017 and 2024 (see
Attachment 8). The data was analyzed to assess the range of heights for both residences and
stables, which varied from 11 to 25 feet. Notably, there has been a recent trend (2023–2024)
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of increasing stable heights, with many falling within the 20 to 25-foot range.
ADDITIONAL INFORMATION
RHCA – ADU
The RHCA has building regulations that have restrictions on plate heights and roof pitches.
The RHCA Architectural Committee reviews each home on a case-by- case basis to ensure
the massing of the overall residence is good of its kind. Some property Deed
Restrictions/CC&Rs have a maximum height limit of 25’ (Attachment 7).
RHCA- Plate Height
The standard plate height for structures in the RHCA Building Regulations is 8’6”, measured
from the finished floor level to the top of the wall. If a porch is present, the plate height is
measured from the finish floor to the top of the beam at the porch. Residences may have taller
plate heights, but the heights must meet the following restrictions: a minimum of 50% of the
residence must have a plate height of 8’6” or lower, up to 30% of the residence may have a
9’6” plate height and up to 20% of the residence may have a maximum of 10’6” plate height.
The plate height limitations were adopted in 2012 (Attachment 9).
RHCA- Roof Pitches
The standard roof pitch for all structures in 4:12. The Building Regulations allow a minimum
pitch of 3:12 for contemporary designs with hip roofs and a maximum 4½:12 pitch traditional
designs. The roof pitch is also considered on a case-by-case basis.
Public Comment
No public responses have been received as of the date of this report.
FISCAL IMPACT:
None.
RECOMMENDATION:
Open the public hearing, receive public testimony, close the public hearing, and by motion:
Find that the adoption of the proposed ordinance is statutorily exempt from review under the
California Environmental Quality Act (“CEQA”) under Public Resources Code section
21080.17. Adopt a resolution (Attachment 1) recommending that the City Council adopt the
proposed ordinance that is attached thereto as Exhibit “A.”
ATTACHMENTS:
Attachment 01 - 2025-04_PC_Resolution_ResidentialHeightLimit.pdf
Attachment 02 - 386_HeightLimit_Ordinance_D.pdf
Attachment 03 - PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions.pdf
Attachment 04 - PL_SUB_BH_RHMC_Section_17.18.060_Stable.pdf
Attachment 05 - PL_SUB_BH_RHMC_Section_17.18.070_Aviaries.pdf
Attachment 06 - PL_SUB_BH_RHMC_Section_17.12.190_Storage.pdf
Attachment 07 -
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PL_SUB_BH_RHMC_Chapter17.28_Section17.28.050_GeneralADUandJADURequirements.pdf
Attachment 08 - PL_SUB_BH_BuildingHeightsReport_Chart.pdf
Attachment 09 - PL_SUB_BH_RHCA_CC_Rs_Building.Heights.pdf
CL_PBN_250326_PH_PC_BuildingHeight_Affidavit.pdf
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65277.00001\43665712.1
RESOLUTION NO. 2025-04
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS RECOMMENDING THE
CITY COUNCIL ADOPT AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF ROLLING HILLS,
CALIFORNIA, AMENDING CHAPTER 17.16 OF TITLE 17
OF THE ROLLING HILLS MUNICIPAL CODE TO AMEND
THE RESIDENTIAL HEIGHT LIMIT, AND FINDING THE
ORDINANCE TO BE CATEGORICALLY EXEMPT FROM
CEQA.
WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly
organized under the California Constitution and laws of the State of California; and
WHEREAS, the City is a semi-rural hillside community, characterized by predominantly
single-story California ranch-style homes, large parcels with open space, and an
abundance of equestrian facilities; and
WHEREAS, one of the unique features of the City is the uniformity of homes throughout
the years, which are limited to one story in height, with few exceptions; and
WHEREAS, in recent years, many homes have been constructed to maximize the
building area on the lot, including increased height and a greater amount of grading to
prepare many of the steeper properties for a structure; and
WHEREAS, these trends have significantly altered the community’s character and affect
surrounding properties, creating a high level of concern among residents related to
development and design compatibility issues; and
WHEREAS, on October 15, 2024, the Planning Commission requested a report on the
City’s residential building height regulations to facilitate discussion on the matter; and
WHEREAS, at the March 18, 2025, Planning Commission meeting, City staff presented
their report for discussion, whereby the Planning Commission, pursuant to Section
17.50.020 of the Rolling Hills Municipal Code (“RHMC”), directed City staff to draft an
ordinance updating the RHMC to impose a height limit on residential buildings; and
WHEREAS, on March 26, 2025, the City gave public notice of the public hearing for
Ordinance No. 386 by publishing the required notice in a newspaper of general circulation
and posting the notice at City Hall; and
WHEREAS, on April 15, 2025, the Planning Commission held a duly-noticed public
hearing and considered the staff report, recommendations by staff, and public testimony
concerning Ordinance No. 386.
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THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES
HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The Planning Commission hereby finds
and determines that the Recitals above are true and correct and incorporated herein.
SECTION 2. CEQA. The Planning Commission finds that the Ordinance is not
subject to the California Environmental Quality Act ("CEQA"), pursuant to the following
sections of the State CEQA Guidelines: Section 15060(c)(2) (the activity will not result in
a direct or reasonably foreseeable indirect physical change in the environment), Section
15060(c)(3) (the activity is not a project as defined in Section 15378(a) because it does
not have the potential for resulting in either a direct or reasonably foreseeable indirect
physical change in the environment, and Section 15061(b)(3) (the activity is covered by
the common sense exemption that CEQA applies only to projects which have the potential
for causing a significant effect on the environment). Specifically, the Ordinance does not
have the potential for resulting in either a direct physical change in the environment, or a
reasonably foreseeable indirect physical change in the environment because it involves
imposing a maximum building height on residential development and does not propose
nor authorize any action that would have the potential to cause a physical change in the
environment, directly or indirectly. Therefore, the Ordinance is not subject to CEQA.
SECTION 3. General Plan. Based on the entire record before the Planning
Commission, including all written and oral evidence presented, the Planning Commission
hereby that this Ordinance is consistent with the goals and policies of the Rolling Hills
General Plan. The proposed Ordinance is consistent with Housing Element Goal 2
“Maintain and enhance the quality of residential neighborhoods in Rolling Hills,” in support
of the following policies:
Policy 2.1: Encourage and assist in the maintenance and improvement of
existing homes to maintain optimum standards of housing quality and design.
Policy 2.3: Require compatible design to minimize the impact of residential
redevelopment on existing residences.
By imposing a height limit on residential development in the City, this Ordinance will
ensure future development is compatible with the surrounding neighborhood and
environment.
SECTION 4. Recommendation. Based on the foregoing recitals and findings, the
Planning Commission hereby recommends that the City Council approve and adopt the
proposed Ordinance, attached as Exhibit “A” hereto and incorporated herein by reference.
SECTION 5. Certification. The Planning Commission Chair shall sign and the
Secretary shall attest to the adoption of this Resolution.
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SECTION 6. Effective Date. This Resolution takes effect immediately upon its
adoption.
PASSED, APPROVED, AND ADOPTED this 15th day of April, 2025.
__________________________
BRAD CHELF, CHAIRPERSON
ATTEST:
_________________________________
CHRISTIAN HORVATH, CITY CLERK
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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 2025-04 entitled:
A RESOLUTION OF THE PLANNING COMMISSION OF THE
CITY OF ROLLING HILLS RECOMMENDING THE CITY
COUNCIL ADOPT AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING
CHAPTERS 17.16 AND 17.17 OF TITLE 17 OF THE ROLLING
HILLS MUNICIPAL CODE TO AMEND THE RESIDENTIAL
HEIGHT LIMIT, AND FINDING THE ORDINANCE TO BE
CATEGORICALLY EXEMPT FROM CEQA.
was approved and adopted at a regular meeting of the Planning Commission on April
15, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
And in compliance with the law of California was posted at the following:
Administrative Offices.
_______________________________
CHRISTIAN HORVATH, CITY CLERK
86
ORDINANCE NO. 386
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS AMENDING CHAPTER 17.16 OF TITLE 17 OF
THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE
RESIDENTIAL HEIGHT LIMIT, AND FINDING THE ORDINANCE
TO BE CATEGORICALLY EXEMPT FROM CEQA.
WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized
under the California Constitution and laws of the State of California; and
WHEREAS, the City is a semi-rural hillside community, characterized by predominantly single-
story California ranch-style homes, large parcels with open space, and an abundance of
equestrian facilities; and
WHEREAS, one of the unique features of the City is the uniformity of homes throughout the
years, which are typically limited to one story in height; and
WHEREAS, in recent years, many homes have been constructed to maximize the building area
on the lot, including increased height and a greater amount of grading to prepare many of the
steeper properties for a structure; and
WHEREAS, these trends have significantly altered the community’s character and affect
surrounding properties, creating a high level of concern among residents related to development
and design compatibility issues; and
WHEREAS, the City Council desires to preserve and enhance the community’s character,
particularly as it relates to residential building height; and
WHEREAS, pursuant to the authority granted to the City by Article XI, Section 7 of the California
Constitution, the City has the police power to regulate the use of land and property within the
City in a manner designed to promote public convenience and general prosperity, as well as
public health, safety, and welfare; and
WHEREAS, the City Council desires to amend the Rolling Hills Municipal Code to impose height
limits on residential developments in the City; and
WHEREAS, on April 15, 2025, the Planning Commission conducted a duly noticed public
hearing to consider the Ordinance, wherein it considered the staff report, supporting documents,
public testimony, and all appropriate information submitted with the Ordinance; and
WHEREAS, on _____, 2025, the City Council conducted a duly noticed public hearing to
consider the Ordinance, wherein it considered the staff report and supporting documents,
Planning Commission’s recommendation, public testimony, and all appropriate information
submitted with the Ordinance; and
WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred.
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2
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE,
AND ORDER AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals above are incorporated by reference
and adopted as findings by the City Council.
Section 2. CEQA. The City Council finds that this Ordinance is determined to be
categorically exempt from CEQA under Section 15061(b)(3) of the State CEQA Guidelines,
which applies to projects where it can be seen with certainty that there is no possibility that the
activity in question may have a significant effect on the environment. The proposed Ordinance
does not involve physical changes to the environment but rather regulates the height of
residential developments. Since it does not result in any direct or indirect physical changes to
the environment, there is no possibility that it could have a significant environmental impact.
Section 3. General Plan. The City Council finds that this Ordinance is consistent with the
goals and policies of the Rolling Hills General Plan. The proposed Ordinance is consistent with
Housing Element Goal 2 “Maintain and enhance the quality of residential neighborhoods in
Rolling Hills,” in support of the following policies:
Policy 2.1: Encourage and assist in the maintenance and improvement of existing
homes to maintain optimum standards of housing quality and design.
Policy 2.3: Require compatible design to minimize the impact of residential
redevelopment on existing residences.
By imposing a height limit on residential development in the City, this Ordinance will ensure
future development is compatible with the surrounding neighborhood and environment.
Section 4. The Development Standard table in Section 17.16.060 of Title 17 of the
Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in
strikethrough, as follows:
Development Standard Zone District
RA-S-1 RA-S-2
4. Height Limitation One story, no greater than 18’ (mezzanines and lofts
are not permitted) except for stables and barns which
shall be no greater than 20’
Section 5. Section 17.16.080 of Title 17 of the Rolling Hills Municipal Code is hereby
amended, with additions in underline and deletions in strikethrough, as follows:
17.16.080 - Height limitation.
A. General Limitation. A building or structure shall have no more than one story,
meaning that there shall be no story on top of another, except as specified in
subsection (B) below.
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3
The maximum height permitted from floor to the highest peak of the structure shall
be no greater than eighteen (18) feet except that the maximum height permitted
for stables and barns shall be no greater than twenty (20) feet measured from the
floor to the highest peak of the structure, exclusive of accessory architectural
features as determined by the City. The maximum height permitted from finished
floor of any structure to finished grade is five feet. The difference between the
finished grade and the finished floor level across any elevation shall average no
more than two and one-half feet, with maximum difference of five feet.
B. Exceptions:
1. A one-story primary residence is permitted over a basement. For the
purpose of this section primary residence includes a garage attached
to the main residence by a solid wall.
2. Stables may have a loft, subject to the requirements of Chapter 17.18
of this title.
3. A storage area, as defined in Section 17.12.190 "S" may be located
above or below a story.
Section 6. The City Council’s actions are made upon review of the Planning
Commission’s recommendation, the Staff Report, all oral and written comments, and the
documentary evidence presented on the Ordinance..
Section 7. Effective Date. This Ordinance takes effect 30 days following its adoption.
Section 8. Severability. If any provision of this Ordinance or its application to any
person or circumstance is held to be invalid, such invalidity has no effect on the other provisions
or application of the Ordinance that can be given effect without the invalid provision or
application, and to this extent, the provisions of this Ordinance are severable. The City Council
declares that it would have adopted this Ordinance irrespective of the invalidity of any portion
thereof.
Section 10. Custodian of Records: The documents and materials associated with this
Resolution that constitute the record of proceedings on which these findings are based are
located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. The
Director of Planning and Community Services is the custodian of records for the record of
proceedings.
PASSED, APPROVED AND ADOPTED THIS __th DAY OF ________ 2025.
JEFF PIEPER, MAYOR
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4
ATTEST:
____________________________________
CHRISTIAN HORVATH, CITY CLERK
Any action challenging the final decision of the City made as a result of the public hearing on
this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling
Hills Municipal Code and Civil Procedure Section 1094.6.
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DEFINITIONS
17.12.020 "B" words, terms and phrases.
Barn. See "stable."
"Basement" means any floor level below the first story of the primary residence, except
that a floor level in a building having only one floor level shall be classified as a basement unless
such floor level qualifies as a first story as defined herein. Except for walls within light wells,
basement walls across any elevation may not exceed a height of five feet above finished grade
at any point immediately adjacent to the basement exterior, and shall have no greater than an
average of two and one‐half feet exterior height. Basements shall comply with the Los Angeles
County Building Code requirements. Basement well(s) shall be incorporated into the overall
design of the building so that it does not give an appearance of a separate story.
"Building" means any structure having a roof supported by columns or walls and intended
for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or
materials of any kind or nature.
17.12.030 ‐ "C" words, terms and phrases.
Cellar. See "basement."
17.12.120 "L" words, terms and phrases.
"Loft" means an area above a stable utilized for storage of feed and hay, saddles, bridles,
other horse equipment and similar equestrian or agricultural related items, or tack room uses,
but excludes sleeping quarters.
17.12.160 ‐ "P" words, terms and phrases.
"Plate height" means the height of a building measured from the finished floor level to the
top of the wall.
17.12.190 "S" words, terms and phrases.
"Stable" means the same as "barn" and is a building or a portion of a building designed and
constructed to shelter permitted domestic animals and store farm implements, hay, grain,
equestrian and horticultural related items and equipment. Stable may include agricultural
space, loft and tack room space. Stable shall not be a place for human habitation, except for
uses specifically permitted in the tack room; it may not be rented out or be used for human
sleeping or commercial purposes.
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"Storage area" means space within a building or structure, including attics, used for storing
of items. It includes spaces located below or above a story and may not exceed six feet in height
at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,
which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall
not have doors to the exterior, window openings, heating or air conditioning.
"Storage room, free standing," shall mean an accessory structure used exclusively for
storage of household, equestrian, garden and similar items.
"Story" means that portion of a building included between the upper surface of any floor
and the ceiling or roof above it. There shall be no story on top of another, except as permitted
in Section 17.16.080(B) of this title.
"Structure" means a combination of materials assembled in a form for use, occupancy or
ornamentation whether installed on, above or below the surface of land or water and requiring
a fixed location or attached to something having a fixed location. Structure shall also include,
but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,
latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden
walls, decks, and subterranean structures other than basements.
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17.18.060 Requirements for stables requiring conditional use permit.
All stables over two hundred square feet shall meet the following requirements:
A. General requirements and uses:
1. The building occupied by a stable shall be designed for rural and agricultural purpose only.
2. Stable structure shall not be permitted in the front yard, and shall be located no less than
twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from side
property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement
line and from the rear property line.
3. Minimum of sixty percent of the entire structure shall be maintained for agricultural space as
defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5).
4. Maximum of forty percent, but not to exceed eight hundred square feet, of the entire structure
may be maintained as tack room space as defined in Chapter 17.12 of this title, except as
specified in Section 17.18.060(A)(5). Tack room may be detached from the main stable structure.
5. Notwithstanding any other provision of this chapter, an existing stable, legally constructed prior
to the effective date of the ordinance from which this chapter derives (August 12, 2010), which
has a loft area that is maintained as a tack room and the loft area comprises more than forty
percent of the size of the first floor may continue to be maintained provided that the area of the
loft used as a tack room does not exceed eight hundred square feet, that no other tack room
exists on the property and the remaining of the structure and its uses are in compliance with the
remaining sections of this chapter.
6. When calculating the size of the stable, the entire footprint including the loft area shall be
included, as measured from the exterior of the walls.
7. If there is more than one stable building on a lot, the tack room space shall be calculated as a
percentage of the entire square footage of the structures and such tack room space may only be
located in one of the structures; notwithstanding the above, it may not exceed eight hundred
square feet.
8. Covered porch shall not be included in the size of the stable for the purpose of calculating the
agricultural and tack room space of the stable.
9. Stables shall not be used as sleeping quarters for humans.
10. Stables shall be used for the exclusive purpose of keeping permitted domestic animals and
related storage and uses, unless otherwise permitted by this chapter. Commercial uses shall not
be permitted.
B. Exterior appearance of stables and areas immediately adjacent thereto:
1. Whether or not the stable is used for keeping permitted domestic animals, the exterior of the
stable structure shall continue to appear as a stable.
2. Areas adjacent to the agricultural space entrance/exit of a stable may have a porous, roughened
surface but may not be paved. It shall remain such or may be covered with grass or other low growing
ground cover during the time when the agricultural space is not used for keeping of horses or other
animals.
3. A porous surface (not paved) may be provided by the access to the tack room space of the stable.
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4. The surface area of a corral, pen, paddock, turnout or riding ring shall be covered with dirt or
sand surface. It shall remain such or be planted with grass or other low growing ground cover
during the time when the stable structure is not used for keeping of horses or other animals.
C. Tack Room Space.
1. Tack room shall only be used for activities that impact the senses in a manner similar or less than
that of traditional stable activities. Furthermore, all activities that are loud, raucous, annoying, or
that produce unusual noises, lighting or other impacts that offend the peace and quiet of persons
of ordinary sensibilities and interferes with the comfortable enjoyment of life or property of any
neighboring property are prohibited. Such permitted activities shall be deemed to be "passive
activities" for the purpose of this chapter.
2. Tack room shall not be used as sleeping quarters for humans.
3. Tack room shall not exceed forty percent of the size of the stable, including the size of the loft, if
any, except as specified in Section 17.18.060(A)(5) and may not exceed eight hundred square
feet.
4. Tack room may contain furniture, excluding beds.
5. Tack room may have finished floors, walls and ceiling.
6. Tack room may have glazed (glass) window openings.
7. Tack room may have standard size doors.
8. Tack room may have amenities such as air conditioning, heating, electrical and phone outlets.
9. Tack room may have a kitchenette and sanitary facility, including shower, sink and toilet.
10. Building and Safety Department review and building permits shall be required for all
modifications.
11. All modifications and retrofitting of the tack room space shall be made in such a manner so that it
could be convertible to a tack room, at such time as the structure is to be used for keeping of
animals.
12. Tack room may be detached from the main stable structure, however it shall meet all the
requirements for a tack room as specified in this section.
D. Agricultural Space Within the Stable.
1. Agricultural space shall be no less than sixty percent of the size of the stable including the size of
the loft, if any, except as specified in Section 17.18.060(A)(5). Agricultural space may contain, but
not be limited to stalls, wash racks, feed room, hay storage room, grooming area, tools and
utilities storage area and other equestrian and agricultural spaces. The agricultural space may be
used for storage of vehicles and general household items, but shall have a stable like appearance.
2. Entry doorways to the stalls shall be a minimum of four feet wide and seven and one-half feet
high.
3. The exterior doors shall provide the appearance of a stable door.
4. Roll up or overhead doors are prohibited.
5. Ventilation and drainage facilities shall be subject to building code requirements.
6. Safety electrical outlets with covers may be installed, however they shall be located out of
horses' reach when the space is used for keeping of horses.
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7. Glazed (glass) window openings may be permitted during a time when the stable is not used for
keeping of animals, but shall be removable for easy conversion to animal keeping uses.
E. Loft Space within a Stable.
1. Loft may be permitted above a stable structure.
2. Loft may be used and counted as part of the agricultural space or as a tack room space, provided
it meets the agricultural or tack room space requirements of Section 17.18.060(C) and (D)).
3. Loft may not be used as a tack room, if another tack room exists within the stable structure or
elsewhere on the property.
4. Glazed (glass) window openings shall not be allowed in a loft if a loft is used for storage of hay,
feed or other agricultural use. Notwithstanding the above, if the loft is used as other storage or
working area or as a tack room, then removable glazed openings may be allowed.
5. The plate height for the wall of the loft shall be no greater than seven feet.
6. If a loft is constructed in such a way that access is provided from the exterior, the area
immediately adjacent to the exterior of the loft shall not be paved, but may have a porous
surface.
7. The area immediately adjacent to the exterior of the loft shall not be used for parking of vehicles,
except for vehicles delivering agricultural goods and equipment.
(Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 324, § 9 (Exh. A, Pts. H, I, K), 8-8-2011; Ord. No. 332, §§ 8C,
D, 1-14-2013)
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17.18.070 Requirements for aviaries requiring conditional use permit.
All aviaries over two hundred square feet shall meet the following requirements:
1. Shall not be located on lots of less than 3.5 acres, as measured by excluding roadway easements.
2. The roof shall not exceed a peak height of sixteen feet.
3. Shall not be located on a portion of the lot where the slope is greater than 4:1.
4. Shall not be permitted in the front yard or in the rear yard setback, shall be located no less than
twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from the side
property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line.
5. Shall be located a minimum of thirty-five feet from any residential structure including attached garage
or a guest house, located on the same lot, and a minimum of one hundred feet from a residential
structure, including attached garage or a guest house located on adjoining lots.
6. Shall be used for the exclusive purpose of keeping permitted birds and small animals indigenous to the
State of California. Commercial uses shall not be permitted.
7. Shall be counted towards structural, total, building pad coverage or disturbed area of the net lot for
purposes of Chapter 17.16.
8. May be permitted in addition to the construction of a stable and shall not be counted towards the size
of the stable for purposes of this chapter.
(Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 343, § 8, 6-22-2015)
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DEFINITIONS
17.12.190 "S" words, terms and phrases.
"Stable" means the same as "barn" and is a building or a portion of a building designed
and constructed to shelter permitted domestic animals and store farm implements, hay, grain,
equestrian and horticultural related items and equipment. Stable may include agricultural
space, loft and tack room space. Stable shall not be a place for human habitation, except for
uses specifically permitted in the tack room; it may not be rented out or be used for human
sleeping or commercial purposes.
"Storage area" means space within a building or structure, including attics, used for storing
of items. It includes spaces located below or above a story and may not exceed six feet in
height at any one point. Attics may have a ceiling that follows the shape and the angle of the
roofline, which could be more than six feet high at the peak of the ceiling. Attics and storage
areas shall not have doors to the exterior, window openings, heating or air conditioning.
"Storage room, free standing," shall mean an accessory structure used exclusively for
storage of household, equestrian, garden and similar items.
"Story" means that portion of a building included between the upper surface of any floor
and the ceiling or roof above it. There shall be no story on top of another, except as permitted
in Section 17.16.080(B) of this title.
"Structure" means a combination of materials assembled in a form for use, occupancy or
ornamentation whether installed on, above or below the surface of land or water and requiring
a fixed location or attached to something having a fixed location. Structure shall also include,
but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,
latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden
walls, decks, and subterranean structures other than basements.
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17.28.050 General ADU and JADU requirements.
B. Height.
1. Except as otherwise provided by subsections (B)(2) and (B)(3) below, a detached ADU created on a lot
with an existing or proposed single family or multifamily dwelling unit may not exceed sixteen feet in
height.
2. A detached ADU may be up to eighteen feet in height if it is created on a lot with an existing or
proposed single family or multifamily dwelling unit that is located within one-half mile walking distance
of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of
the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of
twenty feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of
the primary dwelling unit.
3. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than
one story above grade may not exceed eighteen feet in height.
4. An ADU that is attached to the primary dwelling may not exceed twenty-five feet in height or the
height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is
lower. Notwithstanding the foregoing, ADUs subject to this subsection (B)(4) may not exceed two
stories.
5. For purposes of this subsection (B), height is measured from existing legal grade or the level of the
lowest floor, whichever is lower, to the peak of the structure.
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PLATE HEIGHTS
DISCUSSION
Current Regulations:
To help maintain the low rambling nature of ranch architecture, plate heights are limited and
strictly enforced. While the recommended plate height for a residence is 8’6”, taller plates are
allowed on a case-by-case basis if harmonious with the design and massing of the overall
residence.
i. Plate heights are measured from the finished floor level to the top of the wall. If a porch
is present, the plate height is measured from the finish floor to the top of the beam.
(See Appendix L “Illustrations of Plate Height”)
ii. The following percentages are the allowable limits for plate heights above 8’6”:
(Percentages of plate height are calculated by the linear footage of the perimeter.)
1) Minimum of 50% of the residence must have plate heights of 8’6” or lower,
2) Up to 30% of the residence may have a plate height up to 9’6, **
3) Only 20% of the residence may have a plate height up to 10’6. **
** Maximum plate heights may be limited and are considered on a case-by-case
basis to assure the massing of the overall residence is good of its kind.
Attached is the current Appendix for plate heights as well additional examples for discussion.
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APPENDIX L
ILLUSTRATIONS OF PLATE HEIGHT
100
PLATE HEIGHT AT PORCH
If a porch is present, the plate height is
measured from the finish floor of the
residence to the top of the beam of the porch
101
PLATE HEIGHT @ STANDARD EAVE
The plate height is measured from the finish
floor of the residence to the top plate, where the
eave rafter meets the top of the wall.
102
PLATE HEIGHT @ SOFFITED EAVE
The plate height is measured from the finish floor
of the residence to where the soffited eave meets
the exterior wall.
103
CL_PBN_250326_PH_PC_BuildingHeight_F - Page 1 of 1
2615 Pacific Coast Highway #329
Hermosa Beach, California 90254
(310) 543-6635
pfernandez@scng.com
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
Account Number:5007827
Ad Order Number:0011726463
Customer's Reference/PO Number:
Publication:Daily Breeze
Publication Dates:03/26/2025
Total Amount:$918.32
Payment Amount:$0.00
Amount Due:$918.32
Notice ID:8mxWdV8ywb9uXnnqwaWl
Invoice Text:NOTICE OF PUBLIC HEARING TO BE HELD BY PLANNING COMMISSION OF
THE CITY OF ROLLING HILLS NOTICE IS HEREBY GIVEN – Ordinance 386 is a
City initiated Zoning Code Amendment to amend various sections of Title 17 (Zoning
Code) of the Rolling Hills Municipal Code. Hearing Date: April 15, 2025 Hearing Time:
6:30p.m. Hearing Location: Rolling Hills Council Chambers 2 Portuguese Bend Road,
Rolling Hills, CA 90274 Project Location: Citywide Project Description: Ordinance 386
is a City-initiated Zoning Code Amendment to amend Title 17 (Zoning Code) of the
Rolling Hills Municipal Code. The Zoning Code Amendment revises the height limit of
single-family residential homes. Ordinance 386 includes revisions to Zoning Code
Chapter 17.16 (Residential Agriculture-Suburban (RA-S) Zone) and Chapter 17.17
(Overlay Zoning District-1 (OZD-1)). The Planning Commission’s action serves as a
recommendation to the City Council. Environmental Documentation: Ordinance 386 is
not subject to the California Environmental Quality Act ("CEQA") pursuant to the
following sections of the State CEQA Guidelines: Section 15060(c)(2) (the activity will
not result in a direct or reasonably foreseeable indirect physical change in the
environment), Section 15060(c)(3) (the activity is not a project as defined in Section
15378(a) because it does not have the potential for resulting in either a direct or
reasonably foreseeable indirect physical change in the environment), and Section
15061(b)(3) (the activity is covered by the common sense exemption that CEQA
applies only to projects which have the potential for causing a significant effect on the
environment). Specifically, the Ordinance does not have the potential for resulting in
either a direct physical change in the environment, or a reasonably foreseeable
104
CL_PBN_250326_PH_PC_BuildingHeight_F - Page 1 of 1
Daily Breeze
2615 Pacific Coast Highway #329
Hermosa Beach, California 90254
(310) 543-6635
0011726463
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Los Angeles
I am a citizen of the United States and
a resident of the County aforesaid; I
am over the age of eighteen years, and
not party to or interested in the above-
entitled matter. I am the principal clerk
of the printer of Daily Breeze, a
newspaper of general circulation,
printed and published in the City of
Torrance*, County of Los Angeles, and
which newspaper has been adjudged a
newspaper of general circulation by the
Superior Court of County of Los
Angeles, State of California, under the
date of June 15, 1945, Decree No.
Pomo C-606. The notice, of which the
annexed is a printed copy (set in type
not smaller than nonpareil), has been
published in each regular and entire
issue of said newspaper and not in any
supplement thereof on the following
dates, to wit:
03/26/2025
I certify (or declare) under the penalty
of perjury that the foregoing is true and
correct.
Dated at Hermosa Beach, California
On this 26th day of March, 2025.
______________________________
Signature
*Daily Breeze circulation includes the following
cities: Carson, Compton, Culver City, El
Segundo, Gardena, Harbor City, Hawthorne,
Hermosa Beach, Inglewood, Lawndale,
Lomita, Los Angeles, Long Beach, Manhattan
Beach, Palos Verdes Peninsula, Palos Verdes,
Rancho Palos Verdes, Rancho Palos Verdes
Estates, Redondo Beach, San Pedro, Santa
Monica, Torrance and Wilmington
105
CL_PBN_250528_CC_HeightLimitOrdinance - Page 1 of 1
2615 Pacific Coast Highway #329
Hermosa Beach, California 90254
(310) 543-6635
pfernandez@scng.com
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
Account Number:5007827
Ad Order Number:0011733082
Customer's Reference/PO Number:
Publication:Daily Breeze
Publication Dates:05/01/2025
Total Amount:$618.92
Payment Amount:$0.00
Amount Due:$618.92
Notice ID:aDJo7EbSRrk9RxdwVD4m
Invoice Text:NOTICE OF PUBLIC HEARING TO BE HELD BY CITY COUNCIL OF THE CITY OF
ROLLING HILLS NOTICE IS HEREBY GIVEN–Ordinance 386 is a City initiated
Zoning Code Amendment to amend sections of Title 17 (Zoning Code) of the Rolling
Hills Municipal Code. Hearing Date: May 28, 2025 Hearing Time: 7:00 p.m. Hearing
Location: Rolling Hills Council Chambers, 2 Portuguese Bend Road Rolling Hills, CA
90274 Project Location: Citywide Project Description: Ordinance 386 is a City-initiated
Zoning Code Amendment to amend Title 17 (Zoning Code) of the Rolling Hills
Municipal Code. The Zoning Code Amendment revises the height limit of single-family
residential homes. Ordinance 386 includes revisions to Zoning Code Chapter 17.16
(Residential Agriculture-Suburban (RA-S) Zone). On April 15, 2025, the Planning
Commission voted to recommend Ordinance 386 to the City Council for approval.
Environmental Documentation: Ordinance 386 is not subject to the California
Environmental Quality Act ("CEQA") pursuant to the following sections of the State
CEQA Guidelines: Section 15060(c)(2) (the activity will not result in a direct or
reasonably foreseeable indirect physical change in the environment), Section
15060(c)(3) (the activity is not a project as defined in Section 15378(a) because it
does not have the potential for resulting in either a direct or reasonably foreseeable
indirect physical change in the environment), and Section 15061(b)(3) (the activity is
covered by the common sense exemption that CEQA applies only to projects which
have the potential for causing a significant effect on the environment). Specifically, the
Ordinance does not have the potential for resulting in either a direct physical change
in the environment, or a reasonably foreseeable indirect physical change in the
106
CL_PBN_250528_CC_HeightLimitOrdinance - Page 1 of 1
Daily Breeze
2615 Pacific Coast Highway #329
Hermosa Beach, California 90254
(310) 543-6635
0011733082
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Los Angeles
I am a citizen of the United States and
a resident of the County aforesaid; I
am over the age of eighteen years, and
not party to or interested in the above-
entitled matter. I am the principal clerk
of the printer of Daily Breeze, a
newspaper of general circulation,
printed and published in the City of
Torrance*, County of Los Angeles, and
which newspaper has been adjudged a
newspaper of general circulation by the
Superior Court of County of Los
Angeles, State of California, under the
date of June 15, 1945, Decree No.
Pomo C-606. The notice, of which the
annexed is a printed copy (set in type
not smaller than nonpareil), has been
published in each regular and entire
issue of said newspaper and not in any
supplement thereof on the following
dates, to wit:
05/01/2025
I certify (or declare) under the penalty
of perjury that the foregoing is true and
correct.
Dated at Hermosa Beach, California
On this 1st day of May, 2025.
______________________________
Signature
*Daily Breeze circulation includes the following
cities: Carson, Compton, Culver City, El
Segundo, Gardena, Harbor City, Hawthorne,
Hermosa Beach, Inglewood, Lawndale,
Lomita, Los Angeles, Long Beach, Manhattan
Beach, Palos Verdes Peninsula, Palos Verdes,
Rancho Palos Verdes, Rancho Palos Verdes
Estates, Redondo Beach, San Pedro, Santa
Monica, Torrance and Wilmington
107
Agenda Item No.: 13.A
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION OF ORDINANCE NO. 387 DESIGNATING FIRE
HAZARD SEVERITY ZONES WITHIN THE CITY OF ROLLING HILLS,
CALIFORNIA BASED ON MAPS PROVIDED BY THE CALIFORNIA
DEPARTMENT OF FORESTRY AND FIRE PROTECTION AND
AMENDING TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE
ROLLING HILLS MUNICIPAL CODE, AND FINDING THE ORDINANCE
NOT SUBJECT TO CEQA
DATE:May 28, 2025
BACKGROUND:
Pursuant to California state law, the California Department of Forestry and Fire Protection
(CAL FIRE) is required to identify and map areas across the state that are at risk of wildfires,
designated as “Fire Hazard Severity Zones” (FHSZ). On March 24, 2025, the Director of CAL
FIRE released an updated FHSZ map for the City of Rolling Hills (Attachment A and County
Map Attachment B). The revised maps incorporate the latest climate data, fire history,
topography, and wildfire behavior modeling to classify areas as Moderate, High, or Very High
fire hazard zones.
Legislation: Assembly Bills (AB) and Senate Bills (SB)
Wildfire events and evolving legislation have shaped California’s approach to fire hazard
planning over the past four decades. In 1980, the Panorama Fire in San Bernardino burned
28,800 acres, destroyed 325 structures, and caused four fatalities. Two years later, Public
Resources Code Section 4201 mandated that CAL FIRE develop FHSZ, leading to the
creation of the first FHSZ maps in 1985. In 1991, the devastating Tunnel Fire in Oakland Hills
burned 1,600 acres, destroyed 2,900 structures, and claimed 25 lives. This tragedy prompted
the passage of the “Bates Bill” (AB 337, Government Code Section 51175), which directed
CAL FIRE to identify Very High FHSZs within Local Responsibility Areas (LRAs) and make
recommendations to local jurisdictions, which are then required to take appropriate action
(Attachment C - LRA Legislation & FAQ). In 2007, CAL FIRE finalized its statewide FHSZ
model to include Very High zones in LRAs. The Tubbs Fire in 2017 and the Camp Fire in
2018, two of the most destructive wildfires in state history, further underscored the need for
proactive planning. In response, AB 642 and SB 63 were enacted to require CAL FIRE to
108
identify not just Very High, but also Moderate and High FHSZs in LRAs. Building on this, AB
211 (2022) requires local agencies to formally adopt these designations by ordinance,
ensuring consistent implementation of wildfire resilience measures statewide.
1991 - AB 337
Known as the "Bates Bill," was enacted in response to the 1991 Oakland Hills Fire. It requires
CAL FIRE to identify Very High Fire Hazard Severity Zones (VHFHSZ) within LRAs. Once
identified, CAL FIRE must provide recommendations to local jurisdictions, which is then
required to take appropriate action. The bill is codified in Government Code Section 51175 and
aims to strengthen local planning and mitigation efforts in high-risk wildfire areas.
2021 - AB 642
Enhances wildfire resilience by requiring CAL FIRE to map Moderate and High FHSZ in LRAs,
expand use of prescribed and cultural burns, and establish a Cultural Burning Liaison. It also
calls for updated fire-safe building standards and tribal burn boss training programs.
2021 - SB 63
Strengthens wildfire prevention by expanding hazard mapping to include Moderate and High
zones, requiring defensible space beyond property lines, and authorizing local partners to
conduct home hardening assessments. It also prioritizes funding for roadside vegetation
management and public education.
2022 - AB 211
Requires local agencies to adopt CAL FIRE’s Moderate and High FHSZ designations within
120 days and extends CEQA exemptions for wildfire resilience projects. Also allocates funding
for drought and ecosystem recovery efforts.
The release of the updated FHSZ map for the City of Rolling Hills marks a critical step in
aligning with California’s evolving wildfire mitigation framework. Grounded in decades of
legislation, scientific advancement, and lessons from past wildfire events (Attachment D), this
map serves as a key planning tool to support fire resilience at the local level. As the City
considers adoption of the updated map, it reflects not only a legal obligation but a broader
commitment to protecting lives, property, and natural resources from the growing threat of
wildfire.
Los Angeles County Fire Presentation and Action Items
This evening, the City Council will receive a presentation from Assistant Fire Chief Brian Kane
of the Los Angeles County Fire Department (LACoFD) on the updated 2025 Fire Hazard
Severity Zone maps. Following the presentation, staff will request that the City Council:
Open the public hearing;
Take public testimony;
Deliberate on matters concerning the adoption of the updated Fire Hazard Severity Zone
maps; and
Introduce, for first reading, Ordinance No. 387.
DISCUSSION:
California’s Fire Hazard Severity Zone (FHSZ) maps are essential planning tools used to
identify areas with varying levels of wildfire hazard. Developed by CAL FIRE, these maps
provide a long-term, science-based assessment of how likely an area is to experience wildfire
and how intense that fire could be under extreme conditions. While often confused with risk
109
maps, FHSZ maps serve a different purpose: they evaluate hazard, the likelihood, and
expected behavior of wildfire, rather than risk, which considers the vulnerability of specific
structures and the presence of mitigation measures. Understanding this distinction is critical
for land-use planning, building code development, and public safety efforts.
The following explains the methodology, purpose, and limitations of FHSZ mapping, as well as
recent updates aimed at improving accuracy across both State and Local Responsibility
Areas.
Methodology, Purpose, and Limitations
FHSZ maps are created using a science-based and field-tested model that evaluates the
hazard of an area burning, not the risk of fire damage. “Hazard” refers to the physical
conditions that influence wildfire likelihood and behavior over a 30- to 50-year period, such as
terrain, natural vegetation, fire history, typical weather patterns, flame length, and ember
generation. The model incorporates two key components: (1) the probability of an area
burning and (2) the expected fire behavior under extreme fuel and weather conditions. These
maps function similarly to flood zone maps, identifying areas based on the probability of
wildfire occurrence rather than predicting specific outcomes or property loss.
Importantly, hazard maps do not account for recent wildfire activity, defensible space, ignition-
resistant construction, or fuel reduction efforts. These are instead considered under the
concept of risk. “Risk” reflects the potential damage a fire could cause under current
conditions, incorporating mitigation measures such as fuel reduction, defensible space, and
fire-resistant building features. Insurance companies rely on risk models, not hazard models,
because they factor in short-term, site-specific variables that affect a structure’s susceptibility
to damage. Unlike hazard models, risk models can change frequently based on evolving
conditions. Insurance Commissioner Ricardo Lara recently stated, "The CAL FIRE hazard
maps are not used for insurance rates or underwriting decisions, but they will empower
communities with more accurate information about the very real hazards we face."
(Attachment E).
Outside of wildland areas, hazard models also evaluate potential threats to buildings by
considering urban vegetation, terrain, weather, proximity to wildlands, and nearby fire
behavior. However, they do not directly predict structure loss, as detailed ignition vulnerability
data (e.g., roof type or vent openings) is not included. One critical component of the model is
ember spread, since embers are a major cause of wildfire ignition. Embers can travel long
distances in high winds and ignite structures by entering attics, vents, or landing on decks and
roofs.
State Responsibility Areas (SRAs) and Local Responsibility Areas (LRAs)
FHSZ maps are currently being updated to incorporate the latest fire science, localized climate
data, and improved wildfire behavior modeling. These updates aim to provide a more accurate
reflection of current wildfire hazard conditions throughout California, both in State
Responsibility Areas (SRAs) and Local Responsibility Areas (LRAs).
SRAs are lands where the state holds financial responsibility for wildland fire protection. In
contrast, LRAs include incorporated cities, urban regions, agricultural lands, and other areas
where fire protection is managed by local agencies. CAL FIRE applies an adapted version of
the SRA hazard model to LRAs, taking into account both ember exposure from adjacent
wildlands and flammable vegetation within the urban environment.
110
Under California Government Code Sections 51177-51179, local agencies receiving FHSZ
maps for LRAs from the Office of the State Fire Marshal (OSFM) are required to follow a
three-step process: (1) within 30 days, make the maps available for public review and
comment (Attachment F - Public Notice); (2) within 120 days, adopt the maps by local
ordinance (Attachment G - Ordinance); and (3) within 30 days of adoption, submit the
ordinance and related documents to the Board of Forestry and Fire Protection. Local agencies
may only increase, not decrease, the hazard designations provided by OSFM.
As wildfire threats continue to evolve with changing climate conditions and expanding
development in fire-prone areas, the importance of accurate, science-based hazard mapping
cannot be overstated. California’s updated FHSZ maps provide a critical foundation for
informed decision-making in land use, building regulations, and emergency preparedness. By
distinguishing between long-term hazard and short-term risk, these maps support more
targeted mitigation strategies and better coordination among state and local agencies.
Ultimately, the updated FHSZ maps serve as a proactive tool to help communities understand
their wildfire exposure, strengthen their resilience, and reduce the potential impacts of future
wildfires.
ADDITIONAL INFORMATION
It is important to note that currently, Section 15.04.040, Subsection 4 of the Rolling Hills
Municipal Code (RHMC) defines a 'fire zone' as follows:
"Fire zone" means the fire zone adopted by an ordinance creating and establishing fire
zones or where no such fire zones have been adopted by the City of Rolling Hills, shall mean
very high fire hazard severity zone (VHFHSZ).
The current language in the Municipal Code assumes that, in the absence of a formally
adopted fire zone map or ordinance, the entire City is classified as a Very High Fire Hazard
Severity Zone (FHSZ) by default. However, this assumption may not be accurate, as Cal
Fire’s 2025 FHSZ maps indicate that not all areas of the City fall within a Very High FHSZ.
Therefore, should the City Council desire to approve the first reading this evening, staff will
place Ordinance No. 387 on the June 9, 2025 City Council meeting for second reading and
adoption, thus updating the definition found in Section 15.04.040, Subsection 4 of the RHMC.
CONCLUSION
For the City of Rolling Hills, where wildfire risk is a persistent concern due to the community’s
rural character and natural landscape, the updated FHSZ maps are a vital tool in advancing
local wildfire preparedness. These maps not only reflect the most current science and
modeling but also help the City make informed decisions about land use, development
standards, and resource allocation. The adoption and use of these updated maps reaffirm the
City’s commitment to public safety, community resilience, and responsible stewardship of its
unique environment.
FISCAL IMPACT:
No direct fiscal impact.
RECOMMENDATION:
Staff recommends that the City Council:
Open the public hearing;
111
Take public testimony;
Deliberate on matters concerning the adoption of the updated Fire Hazard Severity Zone
maps; and
Introduce for first reading, Ordinance No. 387
ATTACHMENTS:
Attachment A - PS_FHS_250528_MA_LRA_RollingHills.pdf
Attachment B - PS_FHS_250528_MA_LRA__LosAngelesCoSW.pdf
Attachment C - PS_FHS_250528_MA_LRA_LegislationFactsheet.pdf
Attachment D - PS_FHS_250528_MA_Events&LegislativeTimeline.pdf
Attachment E - PS_FHS_250528_MA_FHSZ-InsuranceConsumerAlert.pdf
Attachment F - PS_FHS_250528_MA_PublicNotice_FireHazardSeverityZones.pdf
Attachment G - 387_ FireHazardSeverityZoneMap_Ordinance.pdf
Attachment H - PS_FHS_250528_MA_LACoFD_LRA.pdf
112
City and County boundaries as of 10/22/24 (CA Board of Equalization)
CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1)
Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection
Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection
Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency
Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire
Protection make no representations or warranties regarding the
accuracy of data or maps. Neither the State nor the Department shall
be liable under any circumstances for any direct, special, incidental,
or consequential damages with respect to any claim by any user or
third party on account of, or arising from, the use of data or maps.
and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal
as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is
expected to prevail in those areas. Moderate, high, and very high fire
hazard severity zones shall be based on fuel loading, slope, fire weather,
Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high,
and very high fire hazard severity zones based on consistent
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:20,000 at 11" x 17"
0 0.2 0.4 0.6 0.8 1 1.2 1.4 1.6Km
0 0.2 0.4 0.6 0.8 1MiFire Hazard Severity Zones (FHSZ) in Local Responsibility
Area (LRA), as Identified by the State Fire Marshal
Rolling Hills PortugueseBendRdSaddl
ebackRdEast
f
i
el
dD
r
SouthfieldDrBuggyWhipDrCrest
RdWJohnsCanyonRd
GeorgeffRdLowerBlackwaterCanyonRdCrest
R
d
E ChuckwagonRdCabal
l
erosRdPineTreeLnUNINCORPORATED
LOS ANGELES CO.
RANCHO
PALOS
VERDES
RANCHO
PALOS
VERDES
RANCHO
PALOS
VERDES
ROLLING
HILLS ESTATES
ROLLING
HILLS
ESTATES
TORRANCE
March 24, 2025
As Identified by the
State Fire MarshalLocal Responsibility Area
Fire Hazard Severity Zones
CITY OF ROLLING HILLS – LOS ANGELES COUNTY
Very High High Moderate
113
City and County boundaries as of 10/22/24 (CA Board of Equalization)
CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1)
Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection
Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection
Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency
Gavin Newsom, Governor, State of CaliforniaThe State of California and the Department of Forestry and Fire
Protection make no representations or warranties regarding the
accuracy of data or maps. Neither the State nor the Department shall
be liable under any circumstances for any direct, special, incidental,
or consequential damages with respect to any claim by any user or
third party on account of, or arising from, the use of data or maps.
Waterbody
Federal Responsibility
Area (FRA)Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:277,000 at 11" x 17"
0 5 10 15 20Km
0 5 10Mi
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility
Area (LRA), as Identified by the State Fire Marshal
and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal
as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is
expected to prevail in those areas. Moderate, high, and very high fire
hazard severity zones shall be based on fuel loading, slope, fire weather,
Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high,
and very high fire hazard severity zones based on consistent
Los
Angeles
County
105
5
10
405
110
210
101
101
23
110
2
47
187
1
90
27
118
91
134
213
1
42
1
170
107
AGOURA HILLS
BEVERLY
HILLS
BURBANK
CALABASAS
CARSONCULVER
CITYEL SEGUNDO
GARDENAGLENDALE
HAWTHORNE
INGLEWOOD
LOMITALOS ANGELES
LOS ANGELES
LOS ANGELES
LOS
ANGELES
MALIBU
RANCHO PALOS
VERDESREDONDO BEACHROLL
INGHIL
LS
SANTA MONICA
TORRANCE
WESTLAKEVILLAGEV E N T U R A C O .
March 24, 2025
As Identified by the
State Fire MarshalLocal Responsibility Area
Fire Hazard Severity Zones
SOUTHWESTERN LOS ANGELES COUNTY – UNINCORPORATED LRA
Avalon
Santa Catalina
Island
San Clemente
Island
No Unincorporated LRA
on Santa Catalina or
San Clemente islands
Very High High Moderate
114
115
116
117
FHSZ Frequently Asked Questions
What do Fire Hazard Severity Zones measure?
The Fire Hazard Severity Zone map reflects “hazard,” not “risk”. The map is like flood zone maps,
where lands are described in terms of the probability level of a par琀椀cular area being inundated by
floodwaters, and not specifically prescrip琀椀ve of impacts.
“Hazard” is based on the physical condi琀椀ons that create a likelihood and expected fire behavior
over a 30 to 50-year period without considering mi琀椀ga琀椀on measures such as home hardening,
recent wildfire, or fuel reduc琀椀on efforts.
“Risk” is the poten琀椀al damage a fire can do to the area under exis琀椀ng condi琀椀ons, accoun琀椀ng for
any modifica琀椀ons such as fuel reduc琀椀on projects, defensible space, and igni琀椀on resistant building
construc琀椀on.
What is a Fire Hazard Severity Zone or FHSZ?
Public Resource Code 4202; The State Fire Marshal shall classify lands within State Responsibility
Areas into Fire Hazard Severity Zones. Each zone shall embrace rela琀椀vely homogeneous lands and
shall be based on fuel loading, slope, fire weather, and other relevant factors present, including
areas where winds have been iden琀椀fied by the department as a major cause of wildfire spread.
Government Code 51178; The State Fire Marshal shall iden琀椀fy areas in the state as Moderate,
High, and Very High Fire Hazard Severity Zones based on consistent statewide criteria and based on
the severity of fire hazard that is expected to prevail in those areas. Moderate, High, and Very High
Fire Hazard Severity Zones shall be based on fuel loading, slope, fire weather, and other relevant
factors including areas where winds have been iden琀椀fied by the Office of the State Fire Marshal as
a major cause of wildfire spread.
Will the new Fire Hazard Severity Zones affect my ability to get or maintain insurance?
Insurance companies use risk models, which differ from hazard models, because they consider the
suscep琀椀bility of a structure to damage from fire and other short-term factors that are not included
in hazard modeling. It is unlikely that insurance risk models would u琀椀lize CAL FIRE Fire Hazard
Severity Zones as a factor, but much of the same data that is used in the Fire Hazard Severity Zone
model are likely included in the insurance companies’ risk models. However, insurance risk models
incorporate many addi琀椀onal factors and that change more frequently than those that CAL FIRE
includes in its hazard mapping, which is built to remain steady for the next 10+ years.
General
118
FHSZ Frequently Asked Questions
When were the maps last updated?
In 2007, CAL FIRE updated the FHSZs for the en琀椀re State Responsibility Area (SRA). Between 2008-
2011 the department worked with local governments to make recommenda琀椀ons of the Very High
Fire Hazard Severity Zones within Local Responsibility Area (LRA).
Why are fire hazard severity maps being updated?
The hazard maps are being updated to more accurately reflect the zones in California that are
suscep琀椀ble to wildfire. The hazard mapping process will incorporate new science in local climate
data and improved fire assessment modeling in determining hazard ra琀椀ngs.
Where do Fire Hazard Severity Zones apply?
Fire Hazard Severity Zones are found in areas where the state has financial responsibility for
wildfire protec琀椀on and preven琀椀on, called the State Responsibility Area. More than 31 million
acres are in this area. Under Senate Bill 63 (Stern, 2021) Government Code 51178 was amended to
also iden琀椀fy the Moderate and High Fire Hazard Severity Zones with the Very High in Local
Responsibility Area (LRA).
What are the uses of Fire Hazard Severity Zones?
The zones are used for several purposes including to designate areas where California’s defensible
space standards and wildland urban interface building codes are required. They can be a factor in
real estate disclosure, and local governments may consider them in their general plan.
What are the key elements of the Fire Hazard Severity Zone model?
The fire hazard severity model for wildland fire has two key elements: probability of an area
burning and expected fire behavior under extreme fuel and weather condi琀椀ons. The zones reflect
areas that have similar burn probabili琀椀es and fire behavior characteris琀椀cs. The factors considered
in determining fire hazard within wildland areas are fire history, flame length, terrain, local
weather, and poten琀椀al fuel over a 50-year period. Outside of wildlands, the model considers
factors that might lead to buildings being threatened, including terrain, weather, urban vegeta琀椀on
cover, blowing embers, proximity to wildland, fire history, and fire hazard in nearby wildlands.
FHSZs are not a structure loss model, as key informa琀椀on regarding structure igni琀椀on (such as roof
type, etc.) is not included.
General
119
FHSZ Frequently Asked Questions
How do the Fire Hazard Severity Zone Maps differ from California Public U琀椀li琀椀es Commission
(CPUC) High Fire Threat District Maps?
The California Public U琀椀li琀椀es Commission (CPUC) sponsored map, known as "CPUC High Fire
Threat District Map” (HFTD), includes similar factors as those in the FHSZ maps, however the CPUC
HFTD Map is designed specifically for iden琀椀fying areas where there is an increased risk for u琀椀lity
associated wildfires. As such, the CPUC map includes fire hazards associated with historical
powerline-caused wildfires, current fuel condi琀椀ons, and scores areas based on where fires start, as
opposed to where poten琀椀al fires may cause impacts.
Why is my property in a different zone than the adjacent area, which looks similar?
In wildland areas, zone edges are a result of the way zones are delineated. Specifically, zones
represent areas of similar slope and fuel poten琀椀al. Zone boundaries divide zones based on
geographic and vegeta琀椀on features that align with fire hazard poten琀椀al; although, at a local scale,
it may appear that the immediate area is similar on both sides of the edge. The class value within a
zone is based on the average hazard score across the whole zone, so areas that are in the same
zone but not immediately adjacent to a local area can have an influence on the final zone
classifica琀椀on. Classifica琀椀on outside of wildland areas is based on the fire hazard of the adjacent
wildland and the probability of flames and embers threatening buildings.
How are Fire Hazard Severity Zones determined?
CAL FIRE used the best available science and data to develop, and field test a model that served as
the basis of zone assignments. The model evaluated the probability of the area burning and
poten琀椀al fire behavior in the area. Many factors were included such as fire history, vegeta琀椀on,
flame length, blowing embers, proximity to wildland, terrain, and weather.
What new data will be included in the new model, and how does this differ from the previous
model?
A 2 km grid of climate data covering the years 2003-2018 is being used in the update. The previous
model used stock weather inputs across the state to calculate wildland fire intensity scores. The
updated model will adjust fire intensity scores based on the most extreme fire weather at a given
loca琀椀on, considering temperature, humidity, and wind speed. In addi琀椀on, ember transport is being
modeled based on local distribu琀椀ons of observed wind speed and direc琀椀on values instead of using
a generic buffer distance for urban areas adjacent to wildlands.
General
120
FHSZ Frequently Asked Questions
How can I search the Fire Hazard Severity Zone of a property?
You can search by address to find your current designa琀椀on on the web at: osfm.fire.ca.gov/FHSZ
Why does the model place an emphasis on the spread of embers?
Embers spread wildfire because they can travel long distances in the wind and ignite vegeta琀椀on,
roofs, a琀�cs (by ge琀�ng into vents), and decks.
Why do waterbodies have a Fire Hazard Severity Zone Classifica琀椀on?
All areas in State Responsibility Area, including water bodies, require a Fire Hazard Severity Zone
designa琀椀on. The 2007 FHSZ maps zoned all water as Moderate by default. In the 2023 FHSZ model
we added a buffer of FHSZ from the surrounding wildland into water bodies to account for
poten琀椀al threat of embers to buildings on docks and house boats, as well as varia琀椀on in reservoir
height that occurs with drought.
How does CAL FIRE assist Local Governments in Fire Hazard Severity Zones?
CAL FIRE’s Land Use Planning Program is a specialized unit that provides support to local
governments by providing fire safety exper琀椀se on the State’s wildland urban interface building
codes, wildfire safety codes, as well as helping in the development of the safety elements in
general plans.
General
121
FHSZ Frequently Asked Questions
What is State Responsibility Area or SRA?
SRA is a legal term defining the area where the state has financial responsibility for wildland fire
protec琀椀on and preven琀椀on. Incorporated ci琀椀es and federal ownership are not included. Within the
SRA, CAL FIRE is responsible for fire preven琀椀on and suppression. There are more than 31 million
acres in SRA, with an es琀椀mated 1.7 million people and 800,000 exis琀椀ng homes.
How is State Responsibility Area determined?
The Board of Forestry and Fire Protec琀椀on (Board) classifies land as State Responsibility Area. The
legal defini琀椀on of SRA is found in the Public Resources Code Sec琀椀on 4125. The Board has
developed detailed procedures to classify lands as State Responsibility Area. Lands are removed
from SRA when they become incorporated by a city, change in ownership to the federal
government, become more densely populated, or are converted to intensive agriculture that
minimizes the risk of wildfire. While some lands are removed from SRA automa琀椀cally, the Board
typically reviews changes every five years.
What Fire Hazard Severity Zones are in State Responsibility Area?
All of the State Responsibility Area is in a Fire Hazard Severity Zone. Lands are either ranked as
Moderate, High or Very High Fire Hazard Severity Zones.
What are the wildland urban interface (WUI) building codes in State Responsibility Area?
The WUI building codes (California Building Code (CBC) Chapter 7A) reduce the risk of embers
fanned by wind-blown wildfires from igni琀椀ng buildings. The codes for roofing, siding, decking,
windows, and vents apply throughout all State Responsibility Area regardless of the fire hazard
severity ranking. Ember-resistant building materials can be found at:
h琀琀ps://osfm.fire.ca.gov/divisions/fire-engineering-and-inves琀椀ga琀椀ons/building-materials-lis琀椀ng/
State Responsibility Area
122
FHSZ Frequently Asked Questions
What is the difference between the various Fire Hazard Severity Zones?
Classifica琀椀on of a wildland zone as Moderate, High or Very High Fire Hazard is based on the
average hazard across the area included in the zone, which have a minimum size of 200 acres. In
wildlands, hazard is a func琀椀on of modeled flame length under the worst condi琀椀ons and annual
burn probability. Both these factors generally increase with increasing hazard level, but there may
be instances where one value is Very High and the other is low, pushing the overall hazard into a
more intermediate ranking. On average, both modeled flame length and burn probability increase
by roughly 40-60% between hazard classes.
Is the GIS data for Fire Hazard Severity Zones available for download?
The data inputs used to develop the Fire Hazard Severity Zones are iden琀椀fied in the Ini琀椀al
Statement of Reasons (ISOR) Title 19 Development (ca.gov). CAL FIRE has developed an addi琀椀onal
data package which consists of sequen琀椀al modeling steps, including any data inputs that were not
already publicly available and referenced in the ISOR. The data package encompasses 34 spa琀椀al
datasets and 8 tables, provided in raster, polygon, and table format. These datasets are forma琀琀ed
for Esri ArcGIS so昀琀ware, except for four tables provided in Excel. Ten of the datasets are updated
versions used to produce an edited SRA FHSZ map following the public comment period that
ended April 4, 2023. Upon formal adop琀椀on of the FHSZ map, the final SRA FHSZ geospa琀椀al data
file will become available. The data package is available on the FHSZ website Fire Hazard Severity
Zones (ca.gov) under the science and methods banner.
State Responsibility Area
123
FHSZ Frequently Asked Questions
What is Local Responsibility Area or LRA?
Local Responsibility Areas (LRA) are incorporated ci琀椀es, urban regions, agriculture lands, and
por琀椀ons of the desert where the local government is responsible for wildfire protec琀椀on. This is
typically provided by city fire departments, fire protec琀椀on districts, coun琀椀es, and by CAL FIRE
under contract.
When did Fire Hazard Severity Zones begin in Local Responsibility Area?
Assembly Bill 337 (Bates, 1992) prompted by the devasta琀椀ng Oakland Hills Fire of 1991, calls for
CAL FIRE to evaluate fire hazard severity in Local Responsibility Area and to make a
recommenda琀椀on to the local jurisdic琀椀on where Very High FHSZ exist. Government Code 51175
then provides direc琀椀on for the local jurisdic琀椀on to take appropriate ac琀椀on.
How are Fire Hazard Severity Zones determined in Local Responsibility Areas?
CAL FIRE uses an extension of the State Responsibility Area Fire Hazard Severity Zone model as the
basis for evalua琀椀ng fire hazard in Local Responsibility Area. The Local Responsibility Area hazard
ra琀椀ng reflects flame and ember intrusion from adjacent wildlands and from flammable vegeta琀椀on
in the urban area.
What are the requirements for landowners in Fire Hazard Severity Zones in Local Responsibility
Areas?
California’s WUI building codes (CBC Chapter 7A) apply to the design and construc琀椀on of new
buildings located in High and Very High FHSZs in Local Responsibility Areas. Local ordinances may
require igni琀椀on resistant construc琀椀on for remodel projects. Check with your local building
department to determine which igni琀椀on resistant building codes apply to your project. In addi琀椀on,
Government Code Sec琀椀on 51182 calls for defensible space clearance and other wildland fire safety
prac琀椀ces for buildings. Owners are also required to make a natural hazard disclosure as part of a
real estate transfer. For informa琀椀on regarding home hardening and defensible space clearance,
visit www.readyforwildfire.org.
Does the designa琀椀on of Very High Fire Hazard Severity Zones in the Local Responsibility Area
trigger the 100-foot clearance requirement?
Yes, per Government Code 51182 unless a local government has passed a more stringent
requirement, the 100-foot defensible space clearance applies. For informa琀椀on regarding home
hardening and defensible space clearance, visit www.readyforwildfire.org.
Local Responsibility Area
124
FHSZ Frequently Asked Questions
Why is my property in a different zone than the adjacent area, which looks similar?
In non-wildland areas, zone edges occur based on distance to the wildland edge. Because hazard in
these areas is largely determined by incoming embers from adjacent wildland, urban areas that are
similar in vegeta琀椀on type and housing density may have a change in FHSZ class as the distance to
the wildland edge increases. Areas immediately adjacent to wildland receive the same FHSZ score
as that wildland where fire originates, and the model then produces lower scores as the distance
to wildland edge increases.
What is the process for developing Fire Hazard Severity Zones in the Local Responsibility Area?
CAL FIRE uses the same modeling data that is used to map the State Responsibility Area. The map,
along with a model ordinance, are then sent to the governing body for adop琀椀on.
How are the new Fire Hazard Severity Zones impac琀椀ng development?
Many of the changes expanding Fire Hazard Severity Zones in Local Responsibility Areas have been
supported by the building industry. CAL FIRE works closely with the building industry when se琀�ng
various building codes and defensible space requirements, so we are working together to not
affect development itself but to make sure development matches the hazards of that area.
When will the Local Responsibility Area Map be released?
The Local Responsibility Area map process will happen a昀琀er the State Responsibility Area process
has been completed, which is es琀椀mated to occur in winter of 2025.
Why haven’t Moderate and High Fire Hazard Severity Zone classes been classified before in the
Local Responsibility Area?
New legisla琀椀on, Senate Bill 63 (Stern, 2021), now requires the adop琀椀on of all three Fire Hazard
Severity Zone classes in the Local Responsibility Area. Previously only Very High Fire Hazard
Severity Zones were required for adop琀椀on in Local Responsibility Areas.
Local Responsibility Area
125
LRA Legislation Factsheet
Assembly Bill No.337
An act to add Chapter 6.8 (commencing with Section 51175) to Part 1 of Division 1 of Title 5 of the
Government Code, and to amend Section 13108.5 of the Health and Safety Code, relating to fire
protection.
[Enrolled, January 28, 1991]
AB 337, Bates. Very high fire hazard severity zones.
(1) Under existing law, the State Board of Forestry is required to classify all lands within the
state, in accordance with prescribed criteria, for the purpose of determining areas in which
the financial responsibility of preventing and suppressing fires is primarily the responsibility
of the state.
This bill would declare that the prevention of fires is not a municipal affair but is instead, a
matter of statewide concern, and would make a finding and declaration of the Legislature
that its provisions apply to all local agencies, including, but not limited to, charter cities,
charter counties, and charter cities and counties. The bill would prohibit that finding from
limiting the authority of a local agency, as defined, from imposing more restrictive fire and
panic safety requirements, as otherwise authorized by law.
The bill would state that it is not the intent of the Legislature to limit or restrict the authority
of a local agency to impose more restrictive fire and panic safety requirements, as otherwise
authorized by law.
This bill would require the Director of Forestry and Fire Protection to identify areas in the
state as very high fire hazard severity zones within all counties pursuant to a prescribed
schedule. The bill would require local agencies, as defined, to designate, by ordinance, very
high fire hazard severity zones in their jurisdiction after receiving recommendations from the
director, except as prescribed. The bill would authorize local agencies to include or exclude
areas following certain findings and would require changes made by local agencies to be
final and not rebuttable by the director. By requiring local agencies to designate very high
fire hazard severity zones within their jurisdictions, this bill would impose a state-mandated
local program. The bill would require the State Fire Marshal to prepare and adopt a model
ordinance that provides for the establishment of any high fire hazard security zones.
126
LRA Legislation Factsheet
Assembly Bill No.337 (Continued)
(2) Under existing law, any person who owns, leases, controls, operates, or maintains any
building or structure in, upon, or adjoining any mountainous area or forest-covered lands,
brush-covered lands, or grass-covered lands, or any land that is covered with flammable
material, is required to undertake specified fire protection measures, including the
maintenance of specified firebreaks.
The bill would enact requirements of this nature for any person who owns, leases, controls,
operates, or maintains, any occupied dwelling or occupied structure in, upon, or adjoining
any mountainous area, forest-covered land, brush-covered land, grass-covered land, or land
covered with flammable material, which area or land is within a very high fire hazard
severity zone, as described in (1).
The bill would authorize local agencies to exempt certain structures and would exempt
certain land or water areas.
The bill would make violation of these requirements an infraction or misdemeanor, as
specified, thereby imposing a state-mandated local program by creating a new crime, and
would specify related matters.
This bill would require local agencies to notify owners of property of violation and would
authorize local agencies to correct the conditions and make a lien upon the property, as
prescribed. By creating these requirements, this bill would impose a state-mandated local
program.
The bill would permit a violation of these requirements to be considered a public nuisance,
as specified.
(3) Existing law requires the State Fire Marshal to adopt, amend, and repeal regulations for roof
coverings and openings into the attic areas of buildings in those fire hazard severity zones in
state responsibility lands as designated by the director. Existing law requires the director to
classify lands within state responsibility areas into fire hazard severity zones.
This bill would instead require the State Fire Marshal to propose, and would require the
State Building Standards Commission to adopt, amend, and repeal those regulations. The
bill would also require the State Fire Marshal to propose, and would require the State
Building Standards Commission to adopt, amend, and repeal, those regulations for buildings
in very high fire hazard severity zones in state responsibility lands, designated by the
director, and in very high fire hazard severity zones as described in (1). The bill would
require roofs on all new buildings and certain existing buildings in both of those zones to be
at least a class B roof that complies with Standard 32-7 of the Uniform Building Code, as
adopted in the California Building Standards Code. The bill would impose requirements on
installers and roofing materials and make other related changes. The bill would exempt
historic buildings, as defined, from these provisions.
127
LRA Legislation Factsheet
Senate Bill No.63
CHAPTER 382
An act to amend Sections 51177, 51178, 51178.5, 51182, and 51189 of the Government Code, to
amend Section 13108.5 of the Health and Safety Code, and to amend Sections 4124.5 and 4291 of,
and to add and repeal Sections 4123.8, 4291.5, and 4291.6 of, the Public Resources Code, relating to
fire prevention.
[Approved by Governor September 28, 2021. Filed with Secretary of State September 28, 2021.]
SB 63, Stern. Fire prevention: vegetation management: public education: grants: defensible space:
fire hazard severity zones.
(1) Existing law requires the Director of Forestry and Fire Protection to identify areas of the state as
very high fire hazard severity zones based on specified criteria. Existing law requires a local
agency, within 30 days after receiving a transmittal from the director that identifies very high
fire hazard severity zones, to make the information available for public review, as provided.
This bill, among other things, would also require the director to identify areas of the state as
moderate and high fire hazard severity zones. The bill would modify the factors the director is
required to use to identify areas into fire hazard severity zones, as provided. The bill would
require a local agency to make this information available for public review and comment, as
provided. By expanding the responsibility of a local agency, the bill would impose a state-
mandated local program.
This bill would also make conforming changes.
(2) Existing law requires a person who owns, leases, controls, operates, or maintains an occupied
dwelling or structure in, upon, or adjoining a mountainous area, forest-covered land, brush-
covered land, grass-covered land, or land that is covered with flammable material that is within
a very high fire hazard severity zone, as designated by a local agency, or a building or structure
in, upon, or adjoining those areas or lands within a state responsibility area, to maintain a
defensible space of 100 feet from each side and from the front and rear of the structure, as
specified. Existing law authorizes a greater distance than specified above on the specified land
in a very high fire hazard severity zone. Existing law specifies that clearance beyond the
property line may only be required if state law, local ordinance, rule, or regulation includes
certain findings and specifies that clearance on adjacent property shall only be conducted
following written consent by the adjacent landowner.
128
LRA Legislation Factsheet
Amended by Senate Bill No.63
Government Code 51178
The State Fire Marshal shall identify areas in the state as moderate, high, and very high fire
hazard severity zones based on consistent statewide criteria and based on the severity of fire
hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard
severity zones shall be based on fuel loading, slope, fire weather, and other relevant factors
including areas where winds have been identified by the Office of the State Fire Marshal as a
major cause of wildfire spread.
(Amended by Stats. 2021, Ch. 382, Sec. 2.5. (SB 63) Effective January 1, 2022.)
Government Code 51178.5
Within 30 days after receiving a transmittal from the State Fire Marshal that identifies fire
hazard severity zones pursuant to Section 51178, a local agency shall make the information
available for public review and comment. The information shall be presented in a format that is
understandable and accessible to the general public, including, but not limited to, maps.
(Amended by Stats. 2021, Ch. 382, Sec. 3.5. (SB 63) Effective January 1, 2022.)
129
LRA Legislation Factsheet
Assembly Bill No. 211
CHAPTER 574
An act to amend Sections 11891, 11893, 12581, 12996, 12998, 12999.4, and 12999.5 of, and to add
Sections 12999.6 and 13001 to, the Food and Agricultural Code, to amend Section 51179 of the
Government Code, to amend Sections 44274.10, 44274.11, 44274.12, 44274.13, and 44274.14 of
the Health and Safety Code, to amend Sections 3113, 4799.05, 14503.5.1, 14538, 14549.2, 14581,
42052, and 42060 of, to add Sections 14537.5, 14548, 14555, and 21166.3 to, to add Part 5
(commencing with Section 75250) to Division 44 of, and to repeal Section 75250.1 of, the Public
Resources Code, to amend Section 43152.6 of, and to amend and repeal Section 43152.10 of, the
Revenue and Taxation Code, to amend Section 13198 of the Water Code, to amend the Budget Act of
2021 (Chapters 21, 69, and 240 of the Statutes of 2021) by amending Item 8570-002-0001 of Section
2.00 of that act, and to amend the Budget Act of 2021 (Chapter 44 of the Statutes of 2022) by
amending Items 3540-101-0001 of Section 2.00 of that act, relating to public resources, and making an
appropriation therefor, to take effect immediately, bill related to the budget.
[Approved by Governor September 27, 2022. Filed with Secretary of State September 27, 2022.]
AB 211, Committee on Budget. Public resources trailer bill.
(2) Existing law requires the State Fire Marshal to identify areas of the state as moderate, high,
and very high fire hazard severity zones based on specified criteria. Existing law requires a local
agency to designate, by ordinance, very high fire hazard severity zones in its jurisdiction within
120 days of receiving recommendations from the State Fire Marshal. Existing law authorizes a
local agency, at its discretion, to include areas within the jurisdiction of the local agency, not
identified as very high fire hazard severity zones by the State Fire Marshal, as very high fire
hazard severity zones following a finding supported by substantial evidence, as provided.
This bill would additionally require a local agency to designate, by ordinance, moderate and
high fire hazard severity zones within 120 days of receiving recommendations from the State
Fire Marshal. By expanding the responsibility of a local agency, the bill would impose a state-
mandated local program. The bill would additionally authorize a local agency, at its discretion,
to include areas within the jurisdiction of the local agency, not identified as moderate and high
fire hazard severity zones by the State Fire Marshal, as moderate and high fire hazard severity
zones, respectively. The bill would prohibit the local agency from decreasing the level of fire
hazard severity zone as identified by the State Fire Marshal for any area within the jurisdiction
of the local agency, as provided.
130
LRA Legislation Factsheet
Amended by Assembly Bill No. 211
Government Code 51179
(a) A local agency shall designate, by ordinance, moderate, high, and very high fire hazard
severity zones in its jurisdiction within 120 days of receiving recommendations from the
State Fire Marshal pursuant to Section 51178.
(b) (1) A local agency may, at its discretion, include areas within the jurisdiction of the local
agency, not identified as very high fire hazard severity zones by the State Fire Marshal, as
very high fire hazard severity zones following a finding supported by substantial evidence in
the record that the requirements of Section 51182 are necessary for effective fire protection
within the area.
(2) A local agency may, at its discretion, include areas within the jurisdiction of the local
agency, not identified as moderate and high fire hazard severity zones by the State Fire
Marshal, as moderate and high fire hazard severity zones, respectively.
(3) A local agency shall not decrease the level of fire hazard severity zone as identified by
the State Fire Marshal for any area within the jurisdiction of the local agency, and, in
exercising its discretion pursuant to paragraph (2), may only increase the level of fire
hazard severity zone as identified by the State Fire Marshal for any area within the
jurisdiction of the local agency.
(c) The local agency shall transmit a copy of an ordinance adopted pursuant to subdivision (a)
to the State Board of Forestry and Fire Protection within 30 days of adoption.
(d) Changes made by a local agency to the recommendations made by the State Fire Marshal
shall be final and shall not be rebuttable by the State Fire Marshal.
(e) The State Fire Marshal shall prepare and adopt a model ordinance that provides for the
establishment of very high fire hazard severity zones.
(f) Any ordinance adopted by a local agency pursuant to this section that substantially
conforms to the model ordinance of the State Fire Marshal shall be presumed to be in
compliance with the requirements of this section.
(g) A local agency shall post a notice at the office of the county recorder, county assessor, and
county planning agency identifying the location of the map provided by the State Fire
Marshal pursuant to Section 51178. If the agency amends the map, pursuant to subdivision
(b) or (c) of this section, the notice shall instead identify the location of the amended map.
(Amended by Stats. 2022, Ch. 574, Sec. 10. (AB 211) Effective September 27, 2022.)
131
LRA Legislation Factsheet
Increasing Fire Hazard Severity Zone (FHSZ)
Area and Designation
Government Code section 51179 requires a local agency to designate, by ordinance, moderate,
high, and very high FHSZ within 120 days of receiving the identified FHSZ’s from the State Fire Marshal
pursuant to Section 51178.
The law does not allow for a local jurisdiction to request changes or provide comments to the
State Fire Marshal on the FHSZ designations. However, a local agency may choose to increase
the designation of a FHSZ from the FHSZ identified by the State Fire Marshal, or designate
areas as having a FHSZ that were not designated in a FHSZ by the State Fire Marshal. This may
occur because FHSZ zone edges in the maps and data from the State Fire Marshal are not
aligned with parcel boundaries or roads that some may consider for lines of convenance when
adopting ordinances. A local agency is not allowed to reduce the designation of a FHSZ
classification from the State Fire Marshal (i.e. a local agency cannot make an area designated
as High by the State Fire Marshal, Moderate in its adopted ordinance).
However, a local jurisdiction can increase the designation from the one identified by the State
Fire Marshal. If a local agency decides to increase the designation of a FHSZ, it may do so if it
does the following:
1. If increasing the designation to Very High, a local agency must make a finding supported by
substantial evidence in the record that the requirements of Government Code section 51182 are
necessary for effective fire protection.
2. If increasing the designation to Moderate or High, a local agency may do this at its
discretion.
If a local agency decides to include areas in its FHSZ adopted ordinance not identified as being
in a FHSZ by the State Fire Marshal, it may include those areas if it does the following:
1. If including areas not identified as being in a FHSZ and designating it as Very High, a local
agency must make a finding supported by substantial evidence in the record that the
requirements of Government Code section 51182 are necessary for effective fire protection.
2. If including areas not identified as being in a FHSZ and designating it as Moderate or High, a
local agency may do this at its discretion.
132
LRA Legislation Factsheet
133
134
1980 - Panorama Fire
Burned 28,800 acres, 325 structures lost, 4 fatalities (San Bernardino).
1982 - PRC 4201
Required CAL FIRE to create Fire Hazard Severity Zones (FHSZ).
1985 - FHSZ Maps
First statewide FHSZ maps created for fire planning.
1991 - Tunnel Fire
Burned 1,600 acres, 2,900 structures lost, 25 fatalities (Oakland Hills).
1992 - AB 337 (Bates Bill)
CAL FIRE to identify Very High FHSZ in Local Responsibility Areas (LRAs) and recommend
actions.
2007 - FHSZ Model Finalized
Updated hazard model applied to LRAs statewide.
2017 - Tubbs Fire
Burned 36,810 acres, 5,643 structures lost, 22 fatalities (Santa Rosa).
2018 - Camp Fire
Burned 153,336 acres, 18,804 structures lost, 85 fatalities (Paradise).
2021 - AB 642
Expanded mapping to include Moderate and High FHSZ, added cultural burns, liaison, and
training.
2021 - SB 63
Extended hazard mapping, defensible space, and community assessment programs.
2022 - AB 211
Mandates local adoption of Moderate and High FHSZ; supports CEQA exemptions and funding.
California Wildfire Events & Legislative TimelineCalifornia Wildfire Events & Legislative Timeline
135
LQVXUDQFHFDJRY ɕ-927-4357
CAL FIRE hazard maps do not affect insurance rates or availability
Insurance Commissioner Ricardo Lara issued a fact
sheet explaining that CAL FIRE hazard maps do not
affect insurance rates or availability. A Spanish-
language fact sheet is also available.
For many years, insurance companies have been
using wildfire risk models for determining where they
will write and renew policies, and how much premium
to charge a policyholder -- not the Fire Hazard
Severity Zone maps. CAL FIRE’s maps are required
by law and their purpose is to drive local planning
decisions, not insurance decisions.
Commissioner’s POV: “Let me be clear: The CAL
FIRE hazard maps are not used for insurance rates
or underwriting decisions. But they will empower
communities with more accurate information about
the very real hazards we face. The reality is we all
need to do more to protect our homes and communities from wildfires. When communities know and
understand their risks, they can plan and prepare.”
Background: The Department of Insurance is implementing a Sustainable Insurance Strategy aimed
at supporting safer communities. Based on feedback gathered from thousands of town halls and
meetings with homeowners, businesses, and individual consumers, Commissioner Lara implemented
an aggressive approach to modernize insurance regulations to address insurance accessibility
challenges for consumers.
Commissioner Lara’s new Safer from Wildfires regulation clarifies what actions you should take to
reduce wildfire risks and receive an insurance discount.
Insurance companies use computerized wildfire catastrophe models to determine which homes to
write based on the risk of loss. Building on the Safer from Wildfires initiative — the nation’s first
wildfire safety discount program — the strategy requires catastrophe models to account for mitigation
efforts by homeowners, businesses, and communities, something not possible even a few months
ago under outdated regulations.
Learn More: The Department of Insurance fact sheet is posted at CAL FIRE’s Fire Hazard Severity
Zone web page where you can learn more about enhancing your property’s fire safety and view
current versions of maps.
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65277.00001\43666489.1
Fire Hazard Severity Zones (FHSZ)
California state law requires the California Department of Forestry and Fire Protection
(CAL FIRE) to identify and map fire hazard areas statewide, referred to as “Fire Hazard
Severity Zones.” On March 24, 2025, CAL FIRE released an updated version of the
map from the director of CAL FIRE for an updated Fire Hazard Severity Zone (FHSZ)
map in the City of Rolling Hills. These maps use the latest climate data, fire history,
topography, and wildfire modeling to classify areas as Very High, High, or Moderate Fi re
Hazard Zones. The City of Rolling Hills, in partnership with the Los Angeles County Fire
Department (LACoFD), is currently reviewing the updated maps.
While local governments, including the City of Rolling Hills, do not determine the
contents of the FHSZ maps, they are required by state law to make the updated
maps available for public review and comment, and to adopt these designations
within 120 days. Although cities may not reduce a fire hazard severity designation,
discretion is provided to cities to increase a designation where appropriate based on
community input and local risk assessments.
• Public Review & Comment: The City has 30 days from the release date to
share the draft map for public review and comment.
• Ordinance Adoption: The City must adopt a finalized map and ordinance within
120 days of receiving the map.
• Submission to Cal Fire: After adoption, the City has 30 days to submit the
ordinance to CAL FIRE.
Please Submit Public Comment To: cityclerk@cityofrh.net
What are Fire Hazard Severity Zones?
The Fire Hazard Severity Zone (FHSZ) maps are developed using a science-based and
field-tested model that assigns a hazard score based on the factors that influence fire
likelihood and fire behavior. Many factors are considered, such as fire history, exist ing
and potential fuel (natural vegetation), predicted flame length, blowing embers, terrain,
and typical fire weather for the area. There are three levels of hazard in the Local
Responsibility Areas: Moderate, High, and Very High. The map below shows the
updated fire hazard severity zones in Rolling Hills. Residents can utilize the interactive
map by entering their address and view their designated fire hazard severity zone.
CLICK TO COMPARE OLD & NEW FHSZ IN LRA
CLICK TO FIND YOUR FHSZ & LOCAL CONTACTS
How do the updated maps impact my property?
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Properties located within the Fire Hazard Severity Zones are required to comply with the
following items to reduce the chance of building loss or damage from a wildfire:
• Providing defensible space clearance around buildings. See Los Angeles County
Fire Department’s Guide to Defensible Space.
• New buildings are to be constructed using fire-resistive features, such as those
identified in Chapter 7A of the California Building Code.
• Property owners must disclose that the property is located within a FHSZ to
prospective buyers.
• The City of Rolling Hills, in partnership with the LACoFD, is further reviewing how
the updated maps affect building codes and development standards.
Frequently Asked Questions
Several frequently asked questions are answered below, and a comprehensive FAQ
sheet from CAL FIRE can be accessed here.
How are fire hazard severity zones determined?
CAL FIRE uses the best available science and data to develop and field-test a model
that serves as the basis of zone assignments. The model evaluated the probability of
the area burning and potential fire behavior in the area. Many factors were included,
such as fire history, vegetation, flame length, blowing embers, proximity to wildland,
terrain, and weather.
What do fire hazard severity zones measure?
The Fire Hazard Severity Zone map evaluates “hazard,” not “risk.” The map is like flood
zone maps, where lands are described in terms of the probability level of a particular
area being inundated by floodwaters and not specifically prescriptive of impacts.
“Hazard” is based on the physical conditions that create a likelihood and expected fire
behavior over a 30 to 50-year period without considering mitigation measures such as
home hardening, recent wildfire, or fuel reduction efforts. “Risk” is the potentia l damage
a fire can do to the area under existing conditions, accounting for any modifications
such as fuel reduction projects, defensible space, and ignition-resistant building
construction.
What are the key elements of the fire hazard severity zone model?
The fire hazard severity model for wildland fire has two key elements: the probability of
an area burning and expected fire behavior under extreme fuel and weather conditions.
The zones reflect areas that have similar burn probabilities and fire behavior
characteristics. The factors considered in determining fire hazard within wildland areas
are fire history, flame length, terrain, local weather, and potential fuel over a 50 -year
period. Outside of wildlands, the model considers factors that might lead to buildings
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65277.00001\43666489.1
being threatened, including terrain, weather, urban vegetation cover, blowing embers,
proximity to wildlands, fire history, and fire hazards in nearby wildlands. FHSZs are not
a structure loss model, as key information regarding structure ignition (such as roof
type, etc.) is not included.
Why are the fire hazard severity maps being updated?
The hazard maps are being updated to more accurately reflect the zones in California
that are susceptible to wildfire. The hazard mapping process will incorporate new
science in local climate data and improved fire assessment modeling in determining
hazard ratings.
Can the City change the fire hazard severity zone map?
No. The City can only increase the level of fire hazard severity as identified by CAL
FIRE for any area within the jurisdiction. Fire hazard severity cannot be decreased by
the City.
How will the updated Cal Fire Maps affect insurance availability and affordability?
According to the California Department of Insurance, CAL FIRE maps are intended to
drive local planning decisions, not insurance decisions. Under the California Department
of Insurance's new regulation finalized in October 2022, insurance companies must
provide discounts for wildfire safety actions such as community mitigation and home -
hardening, which CAL FIRE’s maps do not assess. In addition, insurance companies
are already using risk analysis tools and models that go beyond CAL FIRE’s proposed
maps in determining what properties they will underwrite. Additional information from
the California Department of Insurance can be accessed here.
Other Resources
• CAL FIRE
• Los Angeles County Fire Department
• California Department of Insurance
• Rolling Hills Printable Fire Map
140
ORDINANCE NO. 387
AN ORDINANCE OF THE CITY OF ROLLING HILLS DESIGNATING
FIRE HAZARD SEVERITY ZONES WITHIN THE CITY OF ROLLING
HILLS, CALIFORNIA BASED ON MAPS PROVIDED BY THE
CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
AND AMENDING TITLE 15 (BUILDINGS AND CONSTRUCTION) OF THE
ROLLING HILLS MUNICIPAL CODE, AND FINDING THE ORDINANCE
NOT SUBJECT TO CEQA
WHEREAS, Government Code Section 51178 requires the State Fire Marshal to identify
areas in the state as moderate, high, and very high fire hazard severity zones (“FHSZs”)
based on consistent statewide criteria and severity of fire hazard that is expected to
prevail in those areas; and
WHEREAS, on March 24, 2025, the California Department of Forestry and Fire Protection
published a new Local Responsibility Area Fire Hazard Severity Zone Map for the City of
Rolling Hills (“City”); and
WHEREAS, the City Council desires to designate by ordinance the FHSZs in its
jurisdiction recommended by the State Fire Marshal pursuant to Government Code
Section 51178; and
WHEREAS, based on the entire record before the City Council and all written and oral
evidence presented, the City Council finds the proposed Ordinance complies with the
California Environmental Quality Act for the reasons set forth in this Ordinance; and
WHEREAS, any and all other legal prerequisites relating to the adoption of this Ordinance
have occurred.
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES ORDAIN AS FOLLOWS:
SECTION 1. Incorporation of Recitals. The City Council hereby finds that the
foregoing recitals are true and correct and are incorporated herein as substantive findings
of this Ordinance.
SECTION 2. CEQA. The City Council finds that the proposed actions are not a
project subject to the California Environmental Quality Act (“CEQA”). (State CEQA
Guidelines, § 15060(c)(3).) Section 15378 of the State CEQA Guidelines provides that
organizational or administrative activities of governments that will not result in direct or
indirect physical changes in the environment do not qualify as a project subject to CEQA.
Here, the proposed actions constitute an organization or administrative activity that will
not result in direct or indirect physical changes in the environment because it involves the
designation of FHSZs in the Local Responsibility Areas as recommended by the Office of
the State Fire Marshal and amendments to the City’s Municipal Code regarding the same.
141
Accordingly, the proposed actions are not a project subject to CEQA.
Even if the proposed actions do qualify as a project subject to CEQA, they would
be exempt from CEQA because it can be seen with certainty that there is no possibility
that the proposed actions in question may have a significant effect on the environment
for the same reasons referenced above. (State CEQA Guidelines, § 15061(b)(3).)
SECTION 3. Designation of Fire Hazard Severity Zones. The City Council hereby
designates the Fire Hazard Severity Zones as recommended by the California
Department of Forestry and Fire Protection pursuant to Government Code Section
51178. The map, approved by the City, is attached hereto as Attachment “A” entitled
“City of Rolling Hills Fire Hazard Severity Zones” dated March 24, 2025, and hereby
incorporated by reference. The official map is also located electronically on the following
website: https://calfire.app.box.com/file/1810971784473.
SECTION 4. Amendment. The definition of “fire zone” set forth in Section
15.04.040 (Definitions.) of the Rolling Hills Municipal Code is hereby amended in its
entirety to read as follows. Except as otherwise expressly provided in this Section 4, all
other remaining provisions of Section 15.04.040 shall remain unchanged and continue in
full force and effect:
15.04.040 - Definitions.
"Fire zone" means the applicable fire hazard severity zone as designated by the
City of Rolling Hills by ordinance.
SECTION 5. Amendment. Section 15.20.025 (Very high fire hazard severity zone
(VHFHSZ).) of Title 15 of the Rolling Hills Municipal Code is hereby amended in its
entirety to read as follows:
15.20.025 - Fire Hazard Severity Zones.
The Local Responsibility Area Fire Hazard Severity Zones map for the City of
Rolling Hills dated March 24, 2025, as identified by the State Fire Marshal, is
hereby adopted by the City of Rolling Hills and incorporated herein for all
purposes. This map is available for inspection in the City Clerk's office at the
Rolling Hills City Hall.
SECTION 6. Submittal to State and Posting. The City Clerk shall submit a copy of
this Ordinance to the State Board of Forestry and Fire Protection within thirty (30) days
of adoption and take any necessary and proper actions to post all notices required under
Government Code Section 51179.
SECTION 7. Severability. If any section, subsection, subdivision, sentence,
clause, phrase, or portion of this Ordinance for any reason is held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such decision shall
not affect the validity of the remaining portions of this Ordinance. The City Council hereby
declares that it would have adopted this Ordinance, and each section, subsection,
142
subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any
one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions
thereof be declared invalid or unconstitutional.
SECTION 8. Custodian of Records. The documents and materials that constitute
the record of proceedings on which these findings are based are located at City Hall for
the City of Rolling Hills, located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling
Hills, California 90274. The City Clerk is the custodian of the record of proceedings.
SECTION 9. Effective Date. This Ordinance takes effect thirty (30) days following
its adoption.
SECTION 10. City Clerk’s Certification. The City Clerk shall certify to the
adoption of this Ordinance and cause the same to be posted at the duly designated
posting places within the City and published once within fifteen (15) days after passage
and adoption as required by law; or, in the alternative, the City Clerk may cause to be
published a summary of this Ordinance and post a certified copy of the text of this
Ordinance in the Office of the City Clerk five (5) days prior to the date of adoption
of this Ordinance, and, within fifteen (15) days after adoption, the City Clerk shall
cause to be published the aforementioned summary and shall post a certified copy of
this Ordinance, together with the vote for and against the same, in the Office of the
City Clerk.
PASSED, APPROVED AND ADOPTED THIS __th DAY OF ________ 2025.
JEFF PIEPER, MAYOR
ATTEST:
____________________________________
CHRISTIAN HORVATH, CITY CLERK
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1 144
2
LRA FHSZ MAPS 2025
What's Happening: Cal Fire has updated
the Local Responsibility Area (LRA)
Fire Hazard Severity Zone (FHSZ) Map
The State Fire Marshal will be
releasing the Updated Recommended
LRA FHSZ maps starting
February 10, 2025, in four phases.
145
3
2007-2011 FHSZ MAP
146
4
2025 PROPOSED FHSZ MAP
147
5
FHSZ ROLLOUT PLAN
Maps have been
shifted to be released
in phases, starting on
2/10/25
Roll out of FHSZ Map
for Los Angeles
County: 3/24/25
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6
BACKGROUND
The recommended LRA FHSZ maps
will be expanded to include the High
and Moderate FHSZs that were not
previously mapped in 2010
The State Responsibility Area (SRA)
FHSZ was completed in 2024
149
7
•A 2 km grid of climate data covering the
years 2003-2018 is being used in the
update
•Updated model will adjust fire intensity
scores based on the most extreme fire
weather at a given location
•Ember transport is being modeled based
on local distribution of observed wind
speed and direction values instead of
using a generic buffer distance for urban
areas adjacent to wildlands
BACKGROUND
150
8
BACKGROUND
•Local Cities can add to or increase
the FHSZ.
•Any additions to the Very High FHSZ
requires substantial evidence of
record to make the change.
•The local agency cannot remove or
decrease the FHSZs as
recommended by the SFM per State
Law.
151
WHY ARE THE FHS MAPS BEING UPDATE
The hazard maps are being updated to more
accurately reflect the zones in California that are
susceptible to wildfire.
The hazard mapping process will incorporate new
science in local climate data and improved fire
assessment modeling in determining hazard
ratings.
152
10
WHAT DO THE FHS MAPS MEASURE
Fire Hazard Severity Zone map evaluates “hazard,” not “risk”.
“Hazard” is based on the physical conditions that create a
likelihood and expected fire behavior over a 30 to 50-year
period without considering mitigation measures such as
home hardening, recent wildfire, or fuel reduction efforts.
“Risk” is the potential damage a fire can do to the area under
existing conditions, accounting for any modifications such as
fuel reduction projects, defensible space, and ignition
resistant building construction.
153
11
HOW ARE FIRE HAZARD SEVERITY ZONES DETERMINED?
CAL FIRE uses the best available science and data to develop,
and field test a model that served as the basis of zone
assignments.
The model evaluated the probability of the area burning and
potential fire behavior in the area.
Many factors were included such as fire history, vegetation,
flame length, blowing embers, proximity to wildland, terrain,
and weather.
154
12
WHAT NEW DATA WILL BE INCLUDED IN THE NEW MODEL, AND HOW DOES THIS DIFFER FROM THE PREVIOUSMODEL?
155
13
A 2 km grid of climate data covering the years 2003-2018 is
being used in the update.
The previous model used stock weather inputs across the
state to calculate wildland fire intensity scores. The updated
model will adjust fire intensity scores based on the most
extreme fire weather at a given location, considering
temperature, humidity, and wind speed.
In addition, ember transport is being modeled based on local
distributions of observed wind speed and direction values
instead of using a generic buffer distance for urban areas
adjacent to wildlands.
156
14
WHAT IS THE DIFFERENCE BETWEEN THE VARIOUS FIRE HAZARD SEVERITY ZONES?
157
15
Classification of a wildland zone as Moderate, High or Very
High fire hazard is based on the average hazard across the
area included in the zone, which have a minimum size of 200
acres.
In wildlands, hazard is a function of modeled flame length
under the worst conditions and annual burn probability. Both
these factors generally increase with increasing hazard level,
but there may be instances where one value is Very High and
the other is low, pushing the overall hazard into a more
intermediate ranking.
On average, both modeled flame length and burn probability
increase by roughly 40-60% between hazard classes.
Classification outside of wildland areas is based on the fire
hazard of the adjacent wildland and the probability of flames
and embers threatening buildings. 158
16
WHY DOES THE MODEL PLACE AN EMPHASIS ON THE SPREAD OF EMBERS?
Embers spread wildfire because they can travel long
distances in the wind and ignite vegetation, roofs, attics (by
getting into vents), and decks.
159
17
IS MY PROPERTY IN VHFS ZONE
You can search by address to find your current designation on
the web at: osfm.fire.ca.gov/FHSZ
160
18
What are the key elements
of the Fire Hazard Severity
Zone model?
161
19
Two key elements: probability of an area burning and
expected fire behavior under extreme fuel and weather
conditions.
The zones reflect areas that have similar burn probabilities
and fire behavior characteristics. The factors considered in
determining fire hazard within wildland areas are fire history,
flame length, terrain, local weather, and potential fuel over a
50-year period.
Outside of wildlands, the model considers factors that might
lead to buildings being threatened, including terrain,
weather, urban vegetation cover, blowing embers, proximity
to wildland, fire history, and fire hazard in nearby wildlands.
162
20
WHY IS MY PROPERTY IN A DIFFERENT ZONE THAN THE ADJACENT AREA, WHICH LOOKS SIMILAR?
163
21
In non-wildland areas, zone edges occur based on distance to
the wildland edge.
Because hazard in these areas is largely determined by
incoming embers from adjacent wildland, urban areas that
are similar in vegetation type and housing density may have
a change in FHSZ class as the distance to the wildland edge
increases.
Areas immediately adjacent to wildland receive the same
FHSZ score as that wildland where fire originates, and the
model then produces lower scores as the distance to wildland
edge increases.
164
22
In wildland areas, zone edges are a result of the way zones
are delineated. Specifically, zones represent areas of similar
slope and fuel potential. Zone boundaries divide zones based
on geographic and vegetation features that align with fire
hazard potential;
Although, at a local scale, it may appear that the immediate
area is similar on both sides of the edge. The class value
within a zone is based on the average hazard score across the
whole zone.
Areas that are in the same zone but not immediately
adjacent to a local area can have an influence on the final
zone classification.
165
23
LEGISLATIVE PROCESS
•The State Legislature has
passed a law for Cities and
Counties to implement
•City must ratify (though we
can too)
•AB 211-Requires local
agency to “designate by
ordinance” the Zones
166
24
LEGISLATIVE PROCESS
•Cal Fire strongly
recommends cities to ratify
as 51 State Statues tied to
FHSZ (building, insurance,
real estate, CEQA, etc.)
•Can affect City’s General and
Safety plan
167
25
TIMELINE
The recommended LRA FHSZ maps
must be made available for public
review and comment within 30 days of
receipt from the State Fire Marshal.
The recommended LRA FHSZ maps
must be adopted by Ordinance within
120 days of receipt from the SFM.
Two concurrent events:
168
26
TIMELINE
•March 24, 2025: SFM releases recommended LRA FHSZ Maps.
•March/April 2025: Cities review with guidance from Fire Department
for any recommended changes (Additions or increase FHSZ) Not
allowed to remove or decrease FHSZ.April 2025: Maps with any
recommended changes posted by cities for public review and
comment. It must be within 30 days of release of Maps by SFM.
•May 2025: Prepare final maps with any recommended changes.
•June 2025: Adoption of maps by cities. It must be within 120 days of
the release of maps by SFM.
•July 22, 2025: Send approved maps and ordinance to BOF within 30
days of adoption and before this date.
•Effective Date of new maps: 30 days after adoption unless specified
by SFM.169
27
MORE INFORMATION
From Cal Fire
Compare New and Old LRA FHSZ
170
28
THANK YOU
From County of Los Angeles Fire Department
ASSISTANT CHIEF BRIAN KANE
171
Agenda Item No.: 13.B
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:KARINA BAÑALES, CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION OF PROPOSED EMPLOYEE SALARY SCHEDULE
AND JOB CLASSIFICATION MODIFICATIONS
DATE:May 28, 2025
BACKGROUND:
On May 12, 2025, the City Council considered a staff report regarding proposed employee
salary schedule and job classification modifications for the City of Rolling Hills (Attachment 2).
At that meeting, staff explained that, given the City's small workforce and limited budget, a
customized approach was necessary to ensure the classification and compensation study
reflected the unique needs and structure of the organization. Unlike larger agencies, Rolling
Hills requires a tailored framework that supports its high service standards, small-town
character, and commitment to fiscal responsibility.
As is best practice, most agencies conduct comprehensive studies every five to seven years
to promote fair compensation, legal compliance, and the recruitment and retention of qualified
personnel. However, it is unknown when a study of this nature was last completed and
presented to the City Council for consideration. In this instance, the City Manager conducted
the study in-house, reviewing each classification and comparing job duties and salary ranges
to comparable city positions per the City Council adopted 2022 update of the Employee
Handbook and Personnel Policy Manual (Attachment 2 sub-attachment A). This approach
allowed the City to balance best practices with practical experiences, ensuring the
recommendations are both relevant and sustainable for Rolling Hills.
The Council subsequently directed the City Manager (staff) to coordinate with the Personnel
Ad Hoc Committee (Ad Hoc Committee), comprised of Mayor Pieper and Mayor Pro Tem
Dieringer, to further review options for lowering the top end of the salary ranges for
benchmarked agencies. The Council also requested a review of the Council-approved
comparison cities list to determine whether cities should be added, or existing ones be
removed from the salary survey for greater relevancy and accuracy.
172
This evening, staff are asking the City Council to consider new recommendations as discussed
with the Ad Hoc Committee that will strengthen the City’s ability to provide high-quality,
responsive services to residents:
1. Adoption of the updated City salary schedule and classifications
2. Approval to replace the Planning Director classification with Planning Manager, eliminate
the Administrative Clerk/Bookkeeper position, and bring code enforcement in-house
under the new consolidated classification of Code Compliance Officer/Planning
Technician.
3. Direction to begin recruitment for the revised and consolidated positions.
DISCUSSION:
The Ad Hoc Committee and staff met to discuss the composition of the survey cities used for
benchmarking, the methodology for salary adjustments, and to address any anomalies in the
data. As a result, a revised Salary Survey using Comparable Cities was created (Attachment
1). Below are highlights of those discussions and the approach.
Survey City Selection and Adjustments
During the meeting, it was discussed that the City of Carson and Hermosa Beach are
significantly larger agencies compared to the City of Rolling Hills. Their inclusion in the salary
survey could skew the results, leading to salary benchmarks that do not accurately reflect the
operational scale and service level of Rolling Hills. To address this, both cities were removed
from the survey.
The City of Bradbury and the City of Avalon were added as replacements to maintain a robust
and comparable dataset. These cities are more similar in size and scope of services to Rolling
Hills, ensuring that the salary comparisons are relevant and appropriate. Staff will return at a
future meeting with updates made to the list of survey cities for the adoption of the Employee
Handbook and Personnel Policy Manual by City Council.
Methodology: 10% Reduction from Median
The primary goal was to ensure that both the bottom and top steps of each salary
classification were fiscally responsible and reflective of the services provided. At the May 12
City Council meeting, staff presented a salary schedule that reduced the median of the salary
survey by 5% while maintaining the top end of the salary as indicated in the median of the
salary survey which at that time also included the Cities of Carson and Hermosa Beach.
The Ad Hoc Committee and staff agreed to apply a 10% reduction to both the bottom and top
steps of the median salary for all surveyed cities in each classification. This approach
balances the need to remain competitive in the labor market while safeguarding the City's
financial health.
Anomalies and Special Consideration
Two notable exceptions were identified:
Code Enforcement Compliance/Planning Technician: The salary range for this
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classification remained at its original range of Code Enforcement Officer, as the current
compensation accurately reflects the duties and responsibilities assigned. The only change is
the title, as it will now be “Code Compliance Officer/Planning Technician. No adjustment was
deemed necessary (Attachment 1).
Code Compliance Officer/Planning
Technician
Bottom Top
$4,551 $6,085
Planning Manager: Not all surveyed cities had a Planning Manager classification. In such
cases, the Senior Planner salary was used, provided the duties and responsibilities were
sufficiently similar. This ensured that the benchmark data remained relevant and the salary
range for the Planning Manager was appropriately aligned with comparable roles in other
cities. A 10% reduction was applied only to the bottom of the range, while the top of the range
was maintained at the market median. This adjustment allows for greater flexibility in recruiting
and retaining staff while ensuring continued fiscal responsibility.
It is important to note that this position will replace the Planning Director position. Staff will
evaluate the position and return to the City Council should a need arise to make any
adjustments.
Agency Planning Manager Senior Planner
Bottom Top Bottom Top
Avalon $7,161 $9,237
Bradbury
El Segundo $11,237 $14,293 $7,995 $9,718
Hidden Hills
La Habra Heights
Lawndale $8,286 $10,072 $8,286 $10,072
Lomita
Palos Verdes Estates $7,711 $9,672
Rancho Palos Verdes $8,846 $11,500 $8,846 $11,500
Rolling Hills Estates $7,707 $11,147 $7,707 $11,147
Signal Hill $10,318 $13,169 $7,743 $9,883
Average $8,752 $11,299 $8,115 $10,464
Median $8,286 $11,147 $7,995 $10,072
10% reduction on
bottom only $7,457 $11,147
Rows shaded in grey indicate that the Planning Manager classification was missing and has
been replaced with the Senior Planner classification.
174
Title Change for City Clerk/Executive Assistant to the City Manager
The classification of City Clerk/Executive Assistant to the City Manager is recommended to be
changed to City Clerk/Assistant to the City Manager, removing the “Executive” designation.
This updated classification aligns with the scope of the role, which includes capital
improvement project management, support of City Manager initiatives, as directed by the City
Council, and greater oversight of the City’s budget.
There is no fiscal impact for this change.
Adding Missing Salaries to Classification
Staff received and reviewed additional salary ranges that were not captured in the initial
presentation (Attachment 1). The following were added:
City of La Habra Heights:
Administrative Assistant
City of Lawndale
Assistant City Clerk
Community Development Director
Assistant Planner
Code Enforcement Officer
Conclusion
As directed, staff and the Ad Hoc Committee met to discuss adjustments that allow the City of
Rolling Hills to balance fiscal responsibility and competitiveness in employee compensation.
The process presented this evening ensures that salaries are aligned with the City's size,
service level, and financial resources while still attracting and retaining qualified staff to serve
the community effectively.
As shared at the May 12 City Council meeting, the classification and compensation review
presented is a targeted response to Rolling Hills’ operational needs and current staffing
challenges. The recommendations are grounded in a salary survey of comparable peer cities
and a careful review of internal roles, ensuring the City remains competitive and fiscally
responsible. The proposed changes - updating the salary schedule, restructuring the Planning
Department, and consolidating code enforcement and administrative support - are designed to
streamline operations, improve recruitment, and enhance service delivery.
Based on the information presented, staff seeks City Council approval for:
1. Adoption of the updated City salary schedule and classifications
2. Approval to replace the Planning Director classification with Planning Manager, eliminate
the Administrative Clerk/Bookkeeper position, and bring code enforcement in-house
under the new consolidated classification of Code Compliance Officer/Planning
Technician.
3. Direction to begin recruitment for the revised and consolidated positions.
FISCAL IMPACT:
175
Salary Schedule
As discussed at the May 12 City Council meeting, no fiscal impact is anticipated for FY 2025–
26 when adopting the proposed salary schedule since all current employees already earn
above the proposed classifications' minimums. However, over time, there will be a long-term
fiscal impact as employees advance within their salary ranges based on merit, not tied to any
cost-of-living adjustments (COLA) outlined in the City’s Employee Handbook (Attachment 2,
sub attachment A).
Code Compliance Officer/Planning Technician
As explained at the May 12 City Council meeting, merging the two positions would not result in
a fiscal impact for FY 2025–26. The current budget allocates $62,880 for contracted code
enforcement services and $25,332 for the Bookkeeper position, totaling $88,202, which is
sufficient to cover the cost of the consolidated role at the proposed salary level.
Planning Manager
At the May 12 City Council meeting, staff presented a Planning Manager salary range of
$7,325 to $14,293 and noted that it would have no short-term fiscal impact. The previous
Planning Director position, which is currently vacant, was paid and is still budgeted at $12,784
per month (Attachment 2).
This evening, staff is presenting a revised salary range of $7,457 to $11,147 for the Planning
Manager position. Even as the individual progresses within the range over time based on
merit, their compensation would remain below the previous Planning Director salary, ensuring
continued fiscal responsibility.
RECOMMENDATION:
Staff seeks City Council approval of the following:
Adoption of the updated City salary schedule and classifications
Approval to replace the Planning Director classification with Planning Manager, eliminate
the Administrative Clerk/Bookkeeper position, and bring code enforcement in-house
under the new consolidated classification of Code Compliance Officer/Planning
Technician.
Direction to begin recruitment for the revised and consolidated positions.
ATTACHMENTS:
Attachment 1 - HR_Revised Salary_Survey_Ad Hoc.pdf
Attachment 2 - CL_AGN_250512_CC_Item13C_ClassificationCompensation_StaffReport.pdf
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Attachment 1
Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top
Avalon $ 18,375 $ 10,631 $ 13,713 $ 5,878 $ 7,582 - - $ 4,834 $ 6,235 $ 6,025 $ 7,771 $ 5,325 $ 6,869 - - $ 7,161 $ 9,237 - -
Bradbury $ 12,500 - - $ 6,250 $ 7,917 - - - - $ 5,417 $ 7,917 - - - - - -- -
El Segundo $ 24,336 $ 13,581 $ 18,750 $ 6,583 $ 8,373 - - $ 6,877 $ 8,359 $ 7,176 $ 9,128 $ 5,988 $ 7,278 - - $ 11,237 $ 14,293 $ 7,995 $ 9,718
Hidden Hills $ 17,917 - - $ 5,833 $ 8,711 - - - - $ 2,885 $ 4,038 - - - - - - - -
La Habra Heights $ 12,471 - - - - $ 3,555 $ 4,764 - - - - - - - - - -
Lawndale $ 21,239 $ 12,966 $ 15,761 $ 9,716 $ 11,810 $5,140 $6,247 $5,791 $7,039 $ 6,657 $ 8,092 $ 5,768 $ 7,005 - - $ 8,286 $ 10,072 $ 8,286 $ 10,072
Lomita $ 20,000 $ 12,688 $ 15,422 $ 8,547 $ 10,389 $ 4,013 $ 4,878 $ 5,346 $ 6,499 $ 6,200 $ 7,536 $ 5,397 $ 6,560 - - - - - -
Palos Verdes Estates $ 20,833 $ 10,735 $ 16,050 $ 8,895 $ 11,148 $ 4,579 $ 5,845 $ 5,989 $ 7,280 $ 6,345 $ 8,502 - - - - $ 7,711 $ 9,672 - -
Rancho Palos Verdes $ 21,250 $ 14,437 $ 18,768 $ 11,825 $ 15,373 $ 5,517 $ 7,173 $ 6,459 $ 8,426 $ 7,043 $ 9,156 $ 6,481 $ 8,424 - - $ 8,846 $ 11,500 $ 8,846 $ 11,500
Rolling Hills Estates $ 18,847 $ 12,276 $ 18,418 $ 8,546 $ 12,473 $ 4,469 $ 6,554 $ 6,012 $ 7,624 $ 7,202 $ 9,252 $ 4,971 $ 7,512 - - $ 7,707 $ 11,147 $ 7,707 $ 11,147
Signal Hill $ 22,917 $ 14,131 $ 18,542 $ 8,397 $ 10,716 $ 4,655 $ 5,941 $ 5,841 $ 7,457 $ 6,721 $ 8,578 $ 5,587 $ 7,130 - - $ 10,318 $ 13,169 $ 7,743 $ 9,883
Average $ 19,153 $ 12,681 $ 16,928 $ 8,047 $ 10,449 $ 4,561 $ 5,915 $ 5,894 $ 7,365 $ 6,167 $ 7,997 $ 5,645 $ 7,254 - - $ 8,752 $ 11,299 $ 8,115 $ 10,464
Median $ 20,000 $ 12,827 $ 17,234 $ 8,471 $ 10,553 $ 4,579 $ 5,941 $ 5,915 $ 7,368 $ 6,501 $ 8,297 $ 5,587 $ 7,130 - - $ 8,286 $ 11,147 $ 7,995 $ 10,072
10 Percent reduction $ 18,000 $ 11,544 $ 15,511 $ 7,624 $ 9,497 $ 4,121 $ 5,347 $ 5,324 $ 6,632 $ 5,851 $ 7,467 $ 5,028 $ 6,417 - - $ 7,457 $ 11,147 - -
Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top
Rolling Hills - - - $ 7,624 $ 9,497 $ 4,121 $ 5,347 $ 4,551 $ 6,085 $ 5,851 $ 7,467 $ 5,028 $ 6,417 - - $ 7,457 $ 11,147 - -
Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top
Rolling Hills $ 16,172 $ 12,351 $ 12,785 $ 6,488 $ 8,519 $ 4,373 $ 5,795 $ 4,551 $ 6,085 $ 6,449 $ 8,341 $4,551 $6,085 $25.63 $32.70 - - - -
Bookkeeper/
Administrative
Clerk
Planning Manager Senior PlannerAgency City Manager
Planning and
Community Services
Director
City Clerk/Executive
Assistant to the City
Manager
Administrative
Assistant
Code Enforcement
Officer
Management
Analyst
Administrative
Assistant
Code Compliance
Officer/Planning
Technician
Management
Analyst Assistant Planner
Assistant Planner
Bookkeeper/
Administrative
Clerk
Planning Manager Senior PlannerAgency City Manager
Planning and
Community Services
Director
City Clerk/Assistant
to the City Manager
Revised Salary Survey of Comparable Cities
Management
Analyst Assistant Planner
Bookkeeper/
Administrative
Clerk
Planning Manager Senior Planner
City of Rolling Hills Recommended Salary Schedule
Current City of Rolling Hills Salary Ranges
Agency City Manager
Planning and
Community Services
Director
City Clerk/Executive
Assistant to the City
Manager
Administrative
Assistant
Code Enforcement
Officer
May 28, 2025
City Council Meeting 177
Agenda Item No.: 13.C
Mtg. Date: 05/12/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:KARINA BAÑALES, CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONSIDERATION OF PROPOSED EMPLOYEE SALARY SCHEDULE
AND JOB CLASSIFICATION MODIFICATIONS
DATE:May 12, 2025
BACKGROUND:
In 2022, the City Council adopted the City of Rolling Hills Employee Handbook and Personnel
Policy Manual (Attachment A), establishing policies for employee compensation, classification,
and best practices in workforce management. The Handbook outlines a structured approach
to setting and amending salary ranges, conducting regular compensation surveys to ensure
market competitiveness, and authorizing classification studies to keep job descriptions and
pay aligned with actual duties and responsibilities. Given the City’s small staff and limited
budget, conducting a classification and compensation study required a thoughtful, tailored
approach to ensure the results truly fit the organization's unique needs. Unlike larger agencies,
the City does not have a one-size-fits-all structure, so care was taken to review each position
carefully. As is best practice, most agencies conduct comprehensive studies every five to
seven years to promote fair compensation, legal compliance, and the recruitment and
retention of qualified personnel.
Based on research performed, it is unknown when a study of this nature was last completed
and presented to the City Council for consideration. In this instance, the City Manager
conducted the study in-house, reviewing each classification and comparing job duties and
salary ranges to comparable city positions. This approach allowed the City to balance best
practices with practical experiences, ensuring the recommendations are both relevant and
sustainable for Rolling Hills.
This evening, staff are asking the City Council to consider a few recommendations that will
strengthen the City’s ability to provide high-quality, responsive services to residents:
Adoption of the updated City salary schedule and classifications;
Approval to replace the Planning Director classification with Planning Manager, eliminate
the Administrative Clerk/Bookkeeper position, and bring code enforcement in-house
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under the new consolidated classification of Code Compliance Officer/Planning
Technician; and
Direction to begin recruitment for the revised and consolidated positions.
DISCUSSION:
As part of the City’s ongoing commitment to strengthening internal operations and aligning
services with community needs, staff recommend several key adjustments following the recent
classification and compensation study. These recommendations are designed to ensure that
the City remains an employer of choice, attracting and retaining highly qualified staff who are
dedicated to delivering exceptional service to our residents.
The following discussion outlines the rationale for these recommendations, including a
summary of the proposed salary schedule, an overview of the updated classification structure,
and the operational benefits of filling these vacancies. Council approval will allow staff to move
forward with these actions, strengthening City operations and enhancing the services provided
to Rolling Hills residents.
Current Rolling Hills Salary Schedule:
Below is the current salary schedule for City of Rolling Hills classifications. As outlined in the
Employee Handbook, this schedule is available on the City’s website under the Finance
Department webpage. The schedule is updated annually to reflect any cost-of-living
adjustments that take effect on July 1 during the budget adoption process.
Full-Time Classification Monthly
Minimum
Monthly
Maximum
City Manager $16,172
Planning & Community Services Director $12,351 $12,785
Management Analyst $6,449 $8,341
City Clerk/Executive Assistant to the City Manager $6,488 $8,519
Senior Planner $6,442 $8,333
Assistant Planner $4,551 $6,085
Code Enforcement Officer $4,551 $6,085
Administrative Assistant $4,373 $5,795
Part-Time Classification Hourly
Minimum
Hourly
Maximum
Bookkeeper/Administrative Clerk $26 $33
Salary Survey of City Council Approved Cities
To remain competitive with comparable agencies, staff has developed an updated
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compensation schedule based on an analysis of City Council approved cities (Attachment A,
page 14): Carson, El Segundo, Hermosa Beach, Hidden Hills, La Habra Heights, Lawndale,
Lomita, Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills Estates, and Signal Hill.
This analysis ensures that salary ranges are both fair and market-driven, helping recruit and
retain the talent necessary to serve the community effectively (Attachment B).
Proposed Salary Schedule for Current City Budgeted Positions
Proposed Salary Schedule
The proposed salary structure addresses the unique challenges faced by the City of Rolling
Hills, particularly in filling specialized roles like Planning (Attachment D). First, the
recommendation focuses on those classifications that are currently filled or expected to be
filled soon, ensuring the proposed salary schedule is both timely and relevant. By utilizing the
median salary, representing the middle of the market rather than the highest end, our
approach balances fiscal responsibility with the need to offer competitive compensation. This
thoughtful methodology positions the City as an employer of choice, supporting staff’s
commitment to excellent public service and organizational stability.
Secondly, Staff adopted a non-traditional approach to salary benchmarking that goes beyond
the standard public sector methodology. Recognizing that Rolling Hills is not a one-size-fits-all
organization, and that today’s competitive market makes recruitment especially difficult, staff
intentionally set the minimum salary range 5% below the lowest comparable agency.
This deliberate adjustment is designed to cast a wider net, encouraging applications from
candidates who may not fit the traditional mold but bring valuable transferable skills,
knowledge, and potential to grow within the City. By broadening the candidate pool in this
way, Rolling Hills positions itself to attract diverse talent and address vacancies more
effectively, while still maintaining a competitive and responsible compensation structure. This
thoughtful, flexible strategy reflects the City’s commitment to innovation and adaptability in
meeting its workforce needs.
Additionally, the classification of City Clerk/Executive Assistant to the City Manager is
recommended to be changed to City Clerk/Assistant to the City Manager, removing the
“Executive” designation. This updated classification aligns with the scope of the role, which
includes capital improvement project management, support of City Manager initiatives as
directed by the City Council, and greater oversight of the City’s budget.
Lastly, staff recognize that this may be the first-time staff are presenting a salary study before
the City Council. Being mindful of that, Staff will ensure that any future changes in
classifications or salaries are brought back to the Council for review and approval, ensuring
transparency and alignment with the Employee Handbook and Personnel Policy Manual
(Attachment A, pages 12-14).
Fiscal Impact:
There is no fiscal impact for fiscal year 2025-26 because all existing employees are currently
above the low end of the proposed salary ranges.
Long term, the increase in the top end of the salary range will result in $142,380 in additional
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costs as employees will have the opportunity to move up to a higher threshold in their salary
ranges through merit-based salary increases, separate from any cost-of-living adjustments
(COLA) provided by the City’s Handbook for employees.
Recommendation:
Staff seeks City Council approval of the recommended salary schedule reflecting current
positions and salaries.
Planning Department Enhancements
Staff recommend restructuring to address current vacancies and strengthen succession
planning within the Planning Department, emphasizing internal organizational growth and
advancement opportunities.
Creating a Planning Manager Classification
Rather than recruiting immediately for a Planning Director, staff propose filling the vacancy
with a Planning Manager position. This approach aligns with hiring trends and responds to
recruitment challenges. It also broadens the candidate pool to include talented planners eager
to advance their careers. Importantly, this structure creates a clear pathway for professional
development: after two years of successful performance evaluations, the Planning Manager
would be eligible for a re-classification change to Planning Director. This supports succession
planning and ensures the department’s leadership is well-prepared to navigate the City’s
complex regulatory environment and long-range planning initiatives. Staff has attached a draft
list of duties (Attachment D).
Code Enforcement
Rolling Hills has seen its code enforcement approach evolve over the years, from part-time,
in-house oversight to contracting with outside firms. As the community continues to grow and
residents express a strong interest in timely code compliance, such as addressing dead
vegetation, unpermitted construction, and other concerns, an opportunity exists to enhance
the City’s approach and better serve the community's needs. The contracted Code
Enforcement Officer works 12 hours per week, two 6-hour shifts on Tuesday and Thursday.
Part-Time Administrative Clerk/Bookkeeper
The Administrative Clerk/Bookkeeper position became vacant in March 2025. The previous
incumbent was responsible for arranging and attending morning and evening Planning
Commission meetings. They prepared minutes, processed applications or Over the Counter
Applications, Administrative Reviews, and Discretionary review applications. They also
processed Construction & Demolition (C&D) Hauling Permits and assisted the Finance
Department with processing payments and making deposits – to name a few.
The part-time Administrative Clerk/Bookkeeper position is also budgeted for 19 hours per
week. By consolidating these roles into a single, in-house Code Compliance Officer/Planning
Technician, the city can provide a more consistent and responsive level of service to the
community.
Code Compliance Officer/Planning Technician
Based on the City’s services and needs, staff recommend consolidating the roles of
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Administrative Clerk/Bookkeeper and contract Code Enforcement Officer into a single, in-
house Code Compliance Officer/Planning Technician. Bringing code enforcement in-house is
more than just a staffing adjustment - it offers consistent enforcement and a deeper
understanding of the community’s unique needs. Beyond addressing violations, this role will
also educate and engage residents, fostering a collaborative approach to maintaining Rolling
Hills’ high quality of life. Staff has attached a draft list of duties (Attachment D).
This consolidation streamlines operations and enhances efficiency, giving residents a point of
contact for code compliance, public inquiries, inspections, and permit processing.
Fiscal Impact:
The creation of a Planning Manager with a salary range of $7,325 to $14,293 has no short-
term fiscal impact. The current Planning Director position, currently vacant, was paid and is
budgeted at $12,784 per month. This is at the higher end of the proposed salary range; thus,
unless the Planning Manager is brought in higher than this level, there will be no fiscal impact.
Long-term, assuming the Planning Director ’s salary was capped at $12,784 per month, then
there would be a fiscal impact when the Planning Manager moves into the higher end of the
salary range over several years.
With regards to the merger of Code Enforcement and Administrative Assistant/Bookkeeper
roles and responsibilities, there is no short-term fiscal impact. At the low-end of the salary
range ($5,078), the full estimated cost of the new position is $85,582. However, the current
budget includes $62,880 for contracted code enforcement services and $25,332 for the
existing Bookkeeper position, which totals $88,202 and is enough to cover the costs at that
salary level. Over time, however, as the employee filling the new position moves up through
the salary range, there would be some fiscal impact, although nominal, based on the
assumption that the $62,880 budgeted for contracted code enforcement services would not
otherwise increase each year as well.
Recommendation:
Staff requests City Council approval to replace the Planning Director classification with a new
Planning Manager classification, eliminate the Administrative Clerk/Bookkeeper position, and
bring code enforcement functions in-house under the new classification of Code Compliance
Officer/Planning Technician. Staff also seeks direction to begin the recruitment process for
these revised and consolidated positions.
CONCLUSION
The classification and compensation review presented is a targeted response to Rolling Hills’
operational needs and current staffing challenges. The recommendations are grounded in a
salary survey of peer cities and a careful review of internal roles, ensuring the City remains
competitive and fiscally responsible. The proposed changes - updating the salary schedule,
restructuring the Planning Department, and consolidating code enforcement and
administrative support - are designed to streamline operations, improve recruitment, and
enhance service delivery.
FISCAL IMPACT:
There is no fiscal impact in FY 2025–26, as current employees are above the proposed salary
minimums. Long-term, merit-based increases could result in up to $142,380 in additional
costs. The new Planning Manager position has no short-term impact and only potential long-
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term costs if the employee exceeds the previous Planning Director ’s salary. The merged Code
Enforcement/Bookkeeper role is budget-neutral at entry level, with minimal long-term impact
as the employee progresses through the salary range.
RECOMMENDATION:
Staff seeks City Council approval of the following:
Adoption of the updated City salary schedule and classifications
Approval to replace the Planning Director classification with Planning Manager, eliminate
the Administrative Clerk/Bookkeeper position, and bring code enforcement in-house
under the new consolidated classification of Code Compliance Officer/Planning
Technician.
Direction to begin recruitment for the revised and consolidated positions.
ATTACHMENTS:
Attachment A - HR_EHB_220425_Final.pdf
Attachment B - HR_Salary Survey_20250512.pdf
Attachment C - HR_Proposed Salary Schedule_20250512.pdf
Attachment D - HR_Draft Job Duties for Planning Manager and Code Compliance
Officer_Planning Technician.pdf
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CITY OF ROLLING HILLS
EMPLOYEE HANDBOOK
AND
PERSONNEL POLICY MANUAL
Update: April 25. 2022
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INTRODUCTION
Welcome to the City of Rolling Hills! We trust you will find working for the City
professionally challenging, an excellent career opportunity, a positive experience and an
environment that strives to provide a work / life balance. The City prides itself on excellent
customer service, the highest level of professionalism, being responsive and
communicative, maintaining a small-town, rural atmosphere, and sustaining the privacy
of the community. City staff are committed to public service, excellence and efficiency in
the provision of services, the ICMA Code of Ethics, and the principles of democracy and
professional management afforded by the Council-Manager form of government. As a
member of the City team, we look forward to your positive contributions in these areas.
This handbook has been developed to provide new staff persons with important
introductory information regarding the City’s personnel benefits and policies on matters
relevant to all employees. On subjects not included in this handbook, please ask the City
Manager or the Human Resources Director. Updates to the policies herein will be
provided in separate announcements throughout your career with the City.
CITY ORGANIZATION
The City of Rolling Hills is a “contract city” that operates under the Council-Manager form
of government. As a contract city, Rolling Hills contracts with the Los Angeles County
Sheriff Department (Lomita Station) and Building & Safety Department (Lomita Office) for
police and building permit services, respectively. Fire protection, water, electricity, natural
gas, and road maintenance are also the responsibility of other non-City agencies. Under
the Council-Manager form of government, the City is governed by five Council members
who are elected at-large in municipal elections held every two years. City Council terms
are staggered so that in one election, three members will be elected and in the next
election, two members will be elected. The City Council hires a City Manager who is
responsible for day-to-day operations of the City, implementing City Council policy and
all aspects of staff supervision.1 The City Council also hires a City Attorney for legal
counsel.
Rolling Hills is a “general law” city and, as such, its authority is established under the
California State Constitution. The City has an adopted Municipal Code that contains the
ordinances of the City.
UNIQUE FEATURES OF THE CITY OF ROLLING HILLS
Rolling Hills is a private, gated community under the rules and regulations of two separate
and unrelated agencies, the City of Rolling Hills and the Rolling Hills Community
Association (RHCA). The RHCA has authority and responsibility for road maintenance,
access into the City, architectural review, and all easements and trails. Under the
auspices of the RHCA, the roads in the City are not public. They are private property
1 The provisions of this Employee Handbook and Personnel Policy Manual apply to the position of City
Manager; provided, however, that to the extent any provision in the contract for the City Manager conflicts
with this Employee Handbook, the provision in the contract for City Manager shall prevail.
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maintained by the RHCA. The City of Rolling Hills, in contrast, is responsible for land use
regulation, building permits, environmental issues, traffic safety (e.g., roadway striping
and signage), law enforcement through a contract with the Sheriff’s Department,
emergency preparedness, municipal elections, and other typical city functions.
Approximately 75% of the City’s revenues derive from property taxes with the remaining
25% basically from building permits.
Rolling Hills is also a residential community with no business or industrial activities. The
community consists of only one-story, ranch-style, single-family homes. Properties are
typically one or two acres. Each lot is required to have a barn and corral or area
designated for a barn and corral. There are a total of twenty-three miles of equestrian and
hiking trails. Some trails are connected to trails in the Palos Verdes Peninsula Land
Conservancy or other peninsula-wide trails. There is also no leash law; dogs are free to
roam throughout the community. These characteristics are intended to maintain the
integrity and identity of Rolling Hills as a rural community.
As a City team member, it is important to understand the distinction between the City and
RHCA in order to provide residents and the public with the best customer service.
IN ROLLING HILLS, SERVICE IS THE BUSINESS!
Local government is a service-oriented and public profession. City employees directly
connect with the public in many different ways. In Rolling Hills, it is an expectation that
members of the City team maintain a pleasant, friendly, and cooperative demeanor to
each other and in all capacities when working and communicating with the public. Care
should be taken to act in a professional and respectful, courteous manner at all times, for
example, on the telephone, in written communications (emails and letters), and during
encounters in public settings (at meetings, the public counter, and events). City staff must
keep in mind that they are ambassadors of the City and represent the organization.
With service as our business, it is the responsibility of City staff to be responsive and
helpful to residents and assist the public. In that capacity, City staff also has the
responsibility to exercise sound judgment and appropriate discretion to circumstances
and situations.
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TABLE OF CONTENTS
Chapter Title Page
I Purpose and Application ................................................................. 5
II Definition of Terms .......................................................................... 6
III General Provisions........................................................................ 10
IV Classification ................................................................................. 12
V Compensation ............................................................................... 14
VI Benefits ......................................................................................... 18
VII Hours of W ork ............................................................................... 22
VIII Applications and Applicants .......................................................... 23
IX Examinations ................................................................................ 26
X Employment Eligibility Lists .......................................................... 28
XI Method of Filling Vacancies .......................................................... 29
XII Probationary Period ...................................................................... 30
XIII Attendance and Leaves ................................................................ 31
XIV Holidays ........................................................................................ 39
XV Changes in Employment Status.................................................... 41
XVI Separation from Employment ....................................................... 42
XVII Reports and Records .................................................................... 44
XVIII Grievance Procedures .................................................................. 46
XIX Discipline....................................................................................... 48
XX Performance Evaluations and Annual W ork Plans ....................... 51
XXI Vehicle Use ................................................................................... 53
XXII Professional Development ............................................................ 54
XXIII Employee Standards of Conduct .................................................. 55
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CHAPTER I
PURPOSE AND APPLICATION
Section 1. Purpose: The purpose of the City of Rolling Hills Employee Handbook and
Personnel Policy Manual is to establish lawful procedures for dealing with
personnel matters.
The personnel provisions set forth herein constitute the personnel rules and
regulations for the City of Rolling Hills. Employees are expected to read this
Handbook carefully, and to know and understand its contents. The City
reserves the right to make changes to this Handbook at any time without
prior notice. Employees’ at-will employment can only be changed by the
City Council and by written agreement signed by the employee and the City
Manager. Except as otherwise provided in this Handbook, no one has the
authority to make any promise or commitment contrary to what is in this
Handbook. Employees are responsible for knowing about and
understanding those changes once they have been disseminated. The City
also reserves the right to interpret the provisions of this Handbook.
This Handbook replaces all earlier Handbooks and supersedes all prior
inconsistent policies, practices, and procedures.
Section 2. Application: These rules apply to all employees of the City of Rolling Hills
unless a specific rule or procedure indicates otherwise.
Section 3. No Contract Created: These rules do not create any contract of
employment, express or implied, or any right in the nature for a contract.
Section 4. Handbook Acknowledgement: Employees should sign the
acknowledgement form at the end of this Handbook and return it to the City
Manager or Designee. This will provide the City with a record that each
employee has received this Handbook.
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CHAPTER II
DEFINITION OF TERMS
DEFINITION OF TERMS
Unless the context indicates otherwise the following terms, whenever used in this
document, shall be defined as follows:
Advancement: A salary increase within the limits of the pay range
established for the position.
At-Will: All employment at the City is “at-will.” This means that both
employees and the City have the right to terminate employment at any time,
with or without advance notice, and with or without cause. Employees also
may be demoted or disciplined and the terms of their employment may be
altered at any time, with or without cause, at the discretion of the City. Only
the City Council has the authority to alter this arrangement, to enter into an
agreement for employment for a specified period of time, or to make any
agreement contrary to this at-will status. Any such agreement must be in
writing, must be signed by the employee and the City Manager, and must
express a clear and unambiguous intent to alter the at-will nature of the
employment relationship.
Nothing contained in this Handbook or any other documents provided to
employees is intended to be, nor should it be, construed as a guarantee
that employment (or any benefit) will be continued for a specific time period.
For example, any salary figures provided to an employee in annual or
monthly terms are stated for the sake of convenience. They are not intended
to create an employment contract for one or more months or years.
Employees should ask the City Manager if they have any questions about
their status as an employee at-will.
City Manager’s Designee: The person assigned to the Human Resources
function (Human Resources Director).
Demotion: The movement of an employee from one class to another class
having a lower maximum rate of pay. A demotion may be voluntary or
involuntary.
Domestic Partner: A domestic partnership is legally established in
California when all of the following requirements are met: both persons file
a Declaration of Domestic Partnership with the Secretary of State; both
persons have a common residence; neither person is married to someone
else or is a member of another domestic partnership with someone else that
has not been terminated, dissolved, or adjudged a nullity; two persons are
not related by blood in a way that would prevent them from being married
to each other in another state; both persons are at least 18 years of age;
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either of the following: (a) both persons are members of the same sex; or
(b) one or both of the persons are over the age of 62, and meet certain
eligibility criteria pursuant to the Social Security Act; and both persons are
capable of consenting to the domestic partnership.
Eligible: When used as a noun, means a person whose name is considered
for appointment to a position.
Employment Eligibility List: A list of one or more names of persons who are
being considered for a position vacancy generated from candidate
resumes, the results of an examination, or some other method of identifying
eligible persons.
Examinations:
(a) Open-competitive examination: An examination for a particular
position which is open to all persons meeting the qualifications for
the class.
(b) Promotional examination: An examination for a particular position,
admission to the examination being limited to employees identified
by the City Manager or Designee.
(c) Continuous examination: An open competitive examination which is
administered periodically and as a result of which names are placed
on an employment list, in order of final scores, for a period of not
more than one (1) year.
Exempt: An employee not entitled to overtime compensation under the Fair
Labor Standards Act.
Job Classifications: For the purposes of the City’s personnel rules and
regulations, each position title shall correspond to the City’s list of
classifications and salary range.
(a) Full-time Exempt: Various executive, administrative, and
professional positions exempt from overtime requirements.
(b) Full-time Non-Exempt: Positions subject to overtime requirements
and working 37.5 hours per week.
(c) Hourly Benefited: Positions known as regular part-time working
twelve (12) months per year and an average of twenty (20) or more
hours per week on a year-round basis. Benefits are provided to
regular part-time employees on a pro-rated basis.
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(d) Hourly Non-benefited: At-will positions also known as either
seasonal part-time or part-time. These employees are sometimes
referred to as “Temporary”.
(e) Seasonal Part-time: A position utilized up to 37.5 hours per week on
a seasonal or partial year basis, but not more than 1,000 hours per
fiscal year. If an employee identified as seasonal part time works
more than 1,000 hours in a fiscal year he or she does not acquire
regular employee status.
(f) Part-time: A position with an average of 19.5 hours or less per week
and no more than 1,000 hours per fiscal year. If an employee
identified as part time works more than 1,000 hours in a fiscal year
he or she does not acquire regular employee status.
Layoff: The involuntary separation of a regular status employee or
reduction to a position in a lower classification because the position is no
longer needed.
Personnel Ordinance: City of Rolling Hills Municipal Code, Title 2, as
amended from time to time.
Probationary Period: A working test period during which an employee is
required to demonstrate his or her fitness for the duties to which he or she
is appointed by actual performance of the duties of the position. The
probationary period or initial period of employment is considered a part of
the examination process and shall be utilized for closely observing the
employee’s work to determine the employee’s fitness for the position.
Promotion: The movement of an employee from one position to another
position having a higher maximum rate of pay and different job duties from
the previous position.
Provisional Appointment: A temporary appointment of a person who
possesses the minimum qualifications established for a particular class,
and who has been appointed to a position in the absence of available
eligible personnel. This is sometimes referred to as an “Interim
Appointment”.
Reclassification: The change of a position from one position to another as
a result of the gradual accretion or reduction of duties and/or
responsibilities over time.
Regular Employee: A full-time employee who has successfully completed
his or her probationary period and has been retained as an employee.
Regular Part-Time Employee: An employee who has successfully
completed his or her probationary period.
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Rejection: The separation of an employee from employment during the
probationary period or examination process.
Reinstatement: The re-employment, without examination, of a former
regular employee.
Temporary Employee: An employee who has been appointed to a full-time
or part-time position of limited duration.
Transfer: A change of an employee from one position to another position
in having the same maximum salary limits, involving the performance of
similar duties and responsibilities, and requiring the same qualifications.
Y Rate: When an employee is moved to a different position with a lower
salary range, the employee will retain his/her current salary until the salary
of the new position has a maximum salary rate that is equal to or higher
than the current salary.
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CHAPTER III
GENERAL PROVISIONS
Section 1. Equal Employment Opportunity: It is the City’s policy to provide equal
employment opportunity for all applicants and employees. The City does
not unlawfully discriminate on the basis of race, color, religion, religious
creed (including religious dress and religious grooming practices), sex
(including pregnancy, perceived pregnancy, childbirth, breastfeeding, or
related medical conditions), gender, gender identity (including transgender
identity), gender expression (including transgender expression), because
an individual has transitioned (to live as the gender with which they identify),
is transitioning, or is perceived to be transitioning), sex stereotyping,
national origin, ancestry, citizenship, age (40 years and over), mental
disability and physical disability (including HIV and AIDS), legally protected
medical condition or information (including genetic information), protected
medical leaves (requesting or approved for leave under the Family and
Medical Leave Act or the California Family Rights Act), military and/or
veteran status, service, or obligation, reserve status, national guard status,
marital status, domestic partner status, sexual orientation, status as a victim
of domestic violence, sexual assault or stalking, enrollment in a public
assistance program, engaging in protected communications regarding
employee wages or otherwise exercising rights protected under the
California Fair Pay Act, requesting a reasonable accommodation on the
basis of disability or bona fide religious belief or practice, or any other basis
protected by local, state, or federal laws. Consistent with the law, the City
also makes reasonable accommodations for disabled applicants and
employees; for pregnant employees who request an accommodation [with
the advice of their health care providers] for pregnancy, childbirth, or related
medical conditions; for employees who are victims of domestic violence,
sexual assault, or stalking; and for applicants and employees based on their
religious beliefs and practices.
The City prohibits sexual harassment and the harassment of any individual
on any of the other protected bases listed above. The City also prohibits
retaliation against a person who reports or assists in reporting suspected
violations of this policy, cooperates in investigations or proceedings arising
from a violation of this policy, or engages in other activities protected under
this policy.
This policy applies to all areas of employment including recruitment, hiring,
training, promotion, compensation, benefits, transfer, disciplinary action,
and social and recreational programs. It is the responsibility of every
manager and employee to conscientiously follow this policy. Any employee
having any questions regarding this policy should discuss them with the City
Manager’s Designee.
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Section 2. Political Activity Prohibited: City employees shall not engage in political
activities in violation of Government Code Section 3201 et seq. No one
employed by the City may engage in political activities on City premises,
while engaged in official duties, using City equipment, or wearing an official
City uniform.
Section 3. Outside Employment: No employee may hold outside employment that is
incompatible with his/her City employment. Each regular employee who
holds any other position in addition to City employment shall submit a
written request to the City Manager prior to accepting such employment.
Section 4. Employee Duties: Employees are required to carry out the primary duties
and responsibilities of their employment.
Section 5. Violation of Rules: Violation of the provisions of these rules shall be grounds
for disciplinary action.
Section 6. Amendment and Revision of Rules: Amendments and revisions to these
rules must be recommended by the City Manager and approved by the City
Council.
Section 7. Employee Standards of Conduct and ICMA Code of Ethics: Employees are
requested to be mindful of the ICMA Code of Ethics and uphold the intent
of the tenets and guidelines of the Code. Employees are required to adhere
to the Employee Standards of Conduct (Chapter XXIII).
Section 8. Federal Taxes: Completion of appropriate IRS forms will be required of all
personnel at the time of employment. The number of exemptions claimed
will determine the amount of federal tax deductions.
Section 9. Social Security: All employees, full and part time, will be required to have a
Social Security number and/or meet other legal requirements including
proof of citizenship or permanent residency status at the time of
employment. Social Security deductions will be made according to
established schedule provided by government agencies.
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CHAPTER IV
CLASSIFICATION
Section 1. Classification Plan: The City of Rolling Hills has an established list of
classifications as follows:
Full-time Exempt
City Manager
Planning and Community Services Director
City Clerk/Executive Assistant to the City Manager
Senior Management Analyst
Senior Planner
Full-time Non-Exempt
Administrative Assistant, City Clerk Department
Code Enforcement Officer/Assistant Planner
Hourly Non-Benefited
Finance Director
Human Resources Director
Account Manager
Part-time Planning Technician, Planning Department
Each position in the City service is defined by specifications, including title,
definition of the position, supervision received and exercised, a description
of the duties and responsibilities of positions in each class, and the training,
experience, and other qualifications to be required of applicants for
positions in each class.
Section 2. Adoption, Amendment, and Revision of Plan: The list of classifications may
be amended from time to time by resolution of the City Council.
Section 3. New Positions: When a new position is created, an employment eligibility
list will be established before an appointment is made, unless the position
is filled by a promotional appointment.
Section 4. Classification Studies: Classification studies shall be conducted from time
to time to determine if the duties and responsibilities of a position have
substantively changed, have become inequitably aligned in relation to other
classifications within the City service, and/or are otherwise incorrectly
designated. The City Manager or Designee shall conduct the classification
study and as a result, a position may be reclassified to a more appropriate
classification, whether new or already authorized, at a higher or lower
maximum salary level.
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After conducting a classification study of the position(s), the City Manager
will recommend classification changes, if any, to the City Council for
approval.
Section 5. Qualifying Examination: A reclassification with a title change that results in
a salary increase above the old classification may require of the incumbent
a qualifying examination to determine whether or not the incumbent
possesses the minimum qualifications for the new class. The method for the
qualifying examination shall be determined by the City Manager or
Designee. It may be an interview, demonstration of skills and abilities, or a
written examination. An incumbent proposed for a reclassification who does
not pass the qualifying examination shall retain his or her original title until
such time as he or she does pass the qualifying examination.
An employee whose position is being reclassified upward and who has
demonstrated competency for the position, need not take a qualifying
examination.
Section 6. Y-Rate: When a reclassification results in a lower maximum rate of pay for
the incumbent, the incumbent shall be “Y-Rated” at the salary level he/she
has earned up to that time.
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CHAPTER V
COMPENSATION
Section 1. Compensation Plan: The City has established salary ranges covering all
positions in the City service, showing the minimum and maximum rates of
pay. The salary ranges can be found on the City’s website under the
Finance Department.
Section 2. Amendment of Plan: The compensation plan may be amended from time to
time by action of the City Council.
Section 3. Comprehensive Compensation Survey: A Comprehensive Compensation
Survey will be conducted as needed, to assure that the City’s jobs are paid
equitably against the labor market. The Survey will include each position
and include labor market comparisons to:
Carson
El Segundo
Hermosa Beach
Hidden Hills
La Habra Heights
Lawndale
Lomita
Palos Verdes Estates
Rancho Palos Verdes
Rolling Hills Estates
Signal Hill
Section 4. Salary upon Initial Hire: The City Manager shall have the discretion to place
the employee at a salary level within the salary range of the position into
which the employee is hired.
Section 5. Merit Advancement: The City Manager has the authority and discretion to
adjust all regular and part-time employee salaries within their range at any
time. The City Manager shall justify a salary change within the range with
documentation and based on the performance and skill-level of the
employee.
Section 6. Evaluation: Each employee will be formally evaluated annually on the
anniversary of his or her employment in regards to the employee’s
performance of his or her work responsibilities. In the evaluation, the City
Manager will consider and evaluate the employee’s salary for a potential
merit advancement. If the evaluation is untimely and in the evaluation, the
employee is deemed meritorious of a salary adjustment within the salary
range, the employee will receive the increase retroactively. Performance
evaluations and Annual Work Plans will be tracked by the City Manager or
his or her Designee.
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Section 7. Probationary Period: At the end of the probation period and annually
thereafter on the anniversary date of hire, each employee will be evaluated
by the City Manager with regard to work performance. An adjustment to the
base salary within the salary range will be considered. Adjustments to the
base salary are subject to the determination and approval of the City
Manager; adjustments to the base salary upon completion of the probation
period are not automatic.
Section 8. Effective Date of Increase: Salary increases shall be effective the first day
of the pay period following the approved effective date.
Section 9. Salary on Promotion: An employee promoted to a position having a greater
maximum salary will be placed at a salary that results in not less than a
three and one-half percent (3.5%) increase above the employee’s current
regular salary. The City Manager may establish the salary at a higher level
within the range.
Section 10. Salary on Demotion: An employee who is demoted will be placed within the
salary range for the position into which demoted. The salary will be set at a
level that is lower and closest to the salary the employee was receiving
before the demotion.
Section 11. Salary on Reclassification: An employee whose position title is changed but
will be performing similar duties will receive the salary set forth below.
(a) If the new position title maintains the same salary range, the salary
will not change.
(b) If the new position title has a higher salary range, at the discretion of
the City Manager, the salary adjustment will be determined in the
same manner as a promotion.
(c) If the new position title has a lower salary range, the employee will
be Y-rated.
Section 12. Pay Periods: Employees shall be compensated by paycheck or electronic
transfers every two weeks. Checks or electronic transfers in payment for
compensation will be made available by the City to employees.
Section 13. Bilingual Pay: The City does not provide a bilingual premium pay differential
in addition to regular pay for employees who are requested by the City to
use bilingual skills during their scheduled work hours on a recurring basis.
Section 14. Overtime:
(a) As a matter of general policy, the City does not permit employees to
work overtime and will provide adequate staff to handle normal
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operations. However, non-exempt employees may be required to
work overtime at the discretion of the City Manager.
(b) Overtime for non-exempt employees is defined as hours assigned to
be worked and actually worked in excess of thirty-seven and one-
half (37.5) hours in the designated work week.
(c) Non-exempt employees working overtime when not expressly
authorized to do so shall be subject to discipline.
(d) Overtime assigned and worked by non-exempt employees shall be
compensated at time and one-half their regular rate of pay. The
employee may request, and the City Manager shall have the
unrestricted discretion to approve or not approve, compensation in
the form of accrued compensatory time at time and one-half pay,
except an employee may not accrue more than thirty-seven and one-
half (37.5) hours compensatory time at any time.
(e) If a non-exempt employee is required to work on an observed holiday
beyond the regular thirty-seven and one-half (37.5) hour work week,
he or she shall be entitled to pay at the rate of two (2) times the
regular rate of pay.
(f) Employees who are exempt from the Fair Labor Standards Act
(FLSA) are compensated on a salary basis and are not eligible for
overtime.
Section 15. Acting Pay: An employee who is provisionally appointed to an acting or
interim position that is in a higher salary range than that of the position title
in which the employee is normally assigned shall receive acting
compensation.
(a) Acting pay shall be provided only for appointments with duration
greater than twenty-one (21) consecutive calendar days and shall be
retroactive to the effective date of the acting appointment and
continue until completion of appointment.
(b) Such acting appointments shall be made in writing by the City
Manager.
(c) Compensation shall be at the entrance of the salary range of the
acting position or a minimum of three and one-half percent (3.5%)
higher than the employee receives, whichever is greater.
Section 16. Cost of Living Adjustment (COLA): Annually, employees will receive a
COLA in their salary or hourly rate based on the month of March, Los
Angeles/Orange County/Riverside Consumer Price Index (CPI) for all
items. The COLA will be applied to employee salaries or hourly rates
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automatically not to exceed 3.5% on July 1 of every year based on the
March CPI.
On July 1 of every year, position salary ranges will also adjust automatically.
The salary range will adjust based on the month of March, Los
Angeles/Orange County/Riverside CPI for all items not to exceed 3.5%.
Section 17. Exceptional Performance Recognition: The City’s program for recognizing
an employee’s exceptional performance is described in Chapter XX.
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CHAPTER VI
BENEFITS
Section 1. Retirement Plan:
(a) The City is a member of the Public Employees Retirement System
(PERS). Eligible Regular employees of the City hired prior to
December 31, 2012 are enrolled in the 2%@60 retirement program.
Under PERS Regulations, employees hired on or after January 1,
2013 and who are considered “Classic” employees will be enrolled
in the 2%@60 retirement program. Eligible Regular employees of the
City hired on or after January 1, 2013 are enrolled in the 2%@62 and
2.5%@67 retirement program consistent with State Assembly Bills
340 and 197 enacted September 12, 2012 and City Resolution No.
1136. All conditions of PERS apply to all eligible Regular employees
of the City of Rolling Hills.
(b) The pensionable compensation used to calculate the defined
benefits paid to employees hired after December 31, 2012 will not
exceed the maximum amount specified in the federal retirement
system (United States Code Title 42 § 430(b), as may be amended
from time to time); as adjusted annually based on changes to the
Consumer Price Index for all Urban Consumers.
(c) Regular employees hired after December 31, 2012 pay 100% of the
employee portion of the retirement program or 50% of the “normal
cost,” defined as that portion of the present value of projected
benefits under the defined benefit plan that are attributable to the
current year of service (also known as the “Member Contribution
Rate as a percentage of payroll”), whichever is higher. Exercising its
authority to implement the provisions of section 414(h)(2) of the
Internal Revenue Code (IRC), all employee’s payments for the
retirement program are tax deferred. For employees hired after
December 31, 2012, the City is prohibited from making contributions
greater than the amount specified in the federal retirement system.
(d) The final compensation is the average full time monthly pay rate for
the highest 36 consecutive months. If the service is coordinated with
Social Security, the final compensation will be reduced according to
State law. “Compensation” is defined as the normal monthly rate of
pay or base pay for the employee for services rendered on a full-time
basis during normal working hours, pursuant to the City’s pay
schedule. It does not include pay for unused sick leave or time off or
overtime pay.
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(e) Employees are permitted to replenish their PERS out of their own
funds, if they have chosen to remove those funds from PERS
following termination of previous employment.
(f) All employees, full and part time, are required to participate in the
Social Security System.
(g) Newly retired former employees, or employees of another PERS
member, are required to sit out for at least 180 days before returning
to work for the City to avoid forfeiture of their retired status. Such
employees also cannot serve more than 960 hours in a calendar
year. This subsection shall not apply to employees hired to fill a
critically needed position, where the appointment has been approved
by City Council in a public meeting.
(h) Any public official or employee who is convicted of a felony related
to performance of his or her official duties, related to seeking an
elected office or appointment, in connection with obtaining benefits,
or committed against a child who the official or employee has contact
with as part of his or her official duties, forfeits all pension benefits
earned or accrued after the date of the conviction.
Section 2. Health and Life Insurance:
(a) The City maintains Workers’ Compensation Insurance for work-
related injuries. Group term life insurance, long-term disability
insurance, health insurance, prescription drug, dental insurance, and
vision insurance is also provided for all Regular Exempt and Non-
Exempt full-time employees who have successfully completed their
twelve month probationary period.
(b) The City of Rolling Hills provides 100% of the single-party premium
for health, dental, and vision insurance, inclusive of prescription drug
coverages within the health plans, of each Regular employee who
has successfully completed their probationary period. The City will
pay 80% of the premium for the eligible dependents of Regular
employees up to a maximum monthly family premium of $1,642.21
based on the 2015 rate for the Anthem Traditional HMO plan. The
City will contribute up to a maximum monthly premium of $202 for
dental insurance based on the 2015 rate for Met Life DPPO plan and
up to a maximum monthly premium of $30 for vision insurance based
on the 2015 rate for VSP plan 2 following successful completion of
the Regular employee’s probationary period.
2 Resolution 1249 sets the City’s monthly contribution to insurance premiums for the eligible dependents of
regular employees for calendar year 2020, 2021, 2022 and 2023 as follows: (1) health insurance up to a
maximum of $1,658.42; (2) dental insurance up to a maximum of $204.02; (3) vision insurance up to a
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Information describing coverage is available from the Finance
Department.
(c) Through the implementation of an IRS compliant Section 125 plan,
the City will provide Regular employees with the ability to withhold
pre-tax income from his/her salary to pay his/her portion of insurance
premiums.
Section 3. Credit Union:
(a) Applications are available to all employees for membership in the F
& A Federal Credit Union. Automatic payroll deductions may be
arranged.
Section 4. Deferred Compensation and Employment Longevity Plan:
(a) The City of Rolling Hills offers an employee funded deferred
compensation program. Applications are available in the Finance
Department.
(b) According to the following schedule, effective July 1, 2009, the City
of Rolling Hills will match employee contributions up to the IRS limit.
Years of service City match to employee’s
contribution (up to __% of
salary)
0 - 1.99 0%
2 – 2.99 1%
3 – 5.99 2%
6 – 8.99 3%
9 – 11.99 4%
12 – 14.99 5%
15+ 6%
Section 5. Other benefits:
(a) The City provides single-party health coverage for its Regular
employee retirees through PERS. Heath plan options and terms of
the program are governed through the City’s contract with PERS.
Regular employees hired after December 31, 2012 will be qualified
to receive single-party retiree health coverage from the City providing
1) the Regular employee retires from the City of Rolling Hills and 2)
maximum of $30.30. The maximum contribution for each policy will be increased by 2% for calendar year
2024 and beyond.
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the Regular employee has been in the employment of the City of
Rolling Hills for a minimum of 5 consecutive, uninterrupted years.
(b) A surviving beneficiary of a current or former employee hired before
January 1, 2013 will receive benefits through PERS, as appropriate
to individual circumstances. The terms of these benefits are specified
in the City’s contract with PERS.
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CHAPTER VII
HOURS OF WORK
Full-time employees are assigned to the 9/75 flex plan under which they will work seventy-
five (75) hours in a nine (9) day period.
Section 1. The 9/75 Plan: Full-time employees work 37.5 hours over a 5-day workweek
exclusive of meal periods as follows:
Alternating Week 1 Alternating Week 2
Mon - Wed: 7:30am to 5:00pm Mon - Wed: 7:30am to 5:00pm
Thursday: 7:30am to 5:00pm Thursday: 7:30am to 3:30pm
Friday: 7:30am to 5:00pm Friday: off
Section 2. Alternate Work Schedule: Full-time employees may be assigned to work
days or hours other than those set forth in Section 1.
Section 3. Work Week Defined: The work period or work week will begin at 12:01 p.m.
on Friday and end the following Friday at 12:00 noon for all full-time
employees working under the 9/75 work schedule if the employee is
scheduled to be off every other Friday.
Section 4. Work Week Schedule Change: The City may change the work week when
public necessity or convenience so requires.
Section 5. Request to Change Schedule: Employees for whom personal necessity
requires a different schedule than above, may make a request for the
alternate schedule to the City Manager. Alternate schedules must begin no
earlier than 7:00 a.m. and end no later than 6:00 p.m. and will not include a
shorter meal period than below.
Section 6. Meal Period: Because City employees are public employees the sections of
the California Labor Code regarding mandatory meal and rest periods are
not applicable. Meal periods are non-paid and nonworking time and shall
be one hour for all full-time employees. Every effort will be made to schedule
such meal period during the middle of the shift.
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CHAPTER VIII
APPLICATIONS AND APPLICANTS
Section 1. Announcement: All recruitments for positions shall be publicized by means
as the City deems advisable. The announcements shall specify the title and
pay of the position, duties and responsibilities of the work to be performed,
minimum requirements established, the manner of making application, and
other pertinent information.
Section 2. Application: Applications shall be made as prescribed on the
announcement. Application forms shall require information covering
training, experience, and other pertinent information. All applications must
be signed by the person applying.
Section 3. Disqualification: The City Manager or Designee may reject any application
which indicates on its face that the applicant does not possess the minimum
qualifications required for the position or for any material cause which, in
the judgment of the City Manager or Designee would render the applicant
unsuitable for the position. Falsification of any information presented on the
employment application shall be grounds for rejection/disqualification from
the recruitment and/or termination from employment, if applicant is
appointed to the position.
Section 4. Prohibition Against Nepotism: It is the policy of the City to seek the best
possible candidates through appropriate search procedures. The City seeks
to eliminate or limit even the appearance of impropriety where possible. As
such, the City has adopted the following policy regarding application and/or
hiring of employee relatives.
For purpose of this policy, “relative” shall mean a spouse, domestic partner,
parent, parent-in-law, step-parent, legal guardian, sibling, step-sibling,
sibling-in-law, child, step-child, child-in-law, legal ward, grandchild, or
grandparent.
Each applicant is required to disclose the identity of any relative who is a
current employee. An applicant’s failure to disclose a relative who is a
current employee may result in the rejection of the applicant or future
disciplinary action against the applicant after employment, up to and
including termination.
Relatives of current employees shall not be hired into positions in which one
relative may supervise, directly or indirectly, any other relative. One or more
of the following roles, undertaken on a regular, acting, overtime, or other
basis shall constitute direct or indirect supervision:
1. Occupying a position in an employee’s direct line of supervision;
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2. Functional supervision, such as a lead worker, crew leader, or shift
supervisor; or
3. Participating in personnel actions including, but not limited to,
appointment, transfer, promotion, demotion, layoff, suspension,
termination, assignments, approval of merit increases, evaluations, and
grievance adjustments.
Relatives of current employees shall not be hired into positions in which one
relative may work in a capacity which would allow a current employee to
evaluate or control the terms, conditions, and/or performance
circumstances of employment of a relative. Relatives of current employees
shall not be hired into any position in which the employment of such relative
has the potential for adversely impacting the supervision, safety, security,
or morale of other employees. The City shall review each applicant who is
a relative of a current employee to determine whether hiring the applicant
would result in any of the prohibited situations. If the City Manager or
Designee finds that any of those situations exists, then the applicant may
be rejected, or may be considered for employment in a position that does
not present the above situations.
Current employees shall not participate, directly or indirectly, in the
recruitment or selection process for a position for which a relative is an
applicant. Current employees having hiring powers or authority to
recommend hires shall not, either directly or indirectly, seek to influence or
assist in the hiring of any relative to any position within the City. Current
employees shall not participate or interfere in, or otherwise attempt to
influence, any personnel actions affecting his or her relative including, but
not limited to, transfer, promotion, demotion, layoff, suspension,
termination, assignments, approval of merit increases, evaluations, and
grievance adjustments.
Change In Status. Current employees must report a change of status to the
City Manager or Designee in advance of the effective date where feasible,
but in no event later than a reasonable time after the effective date of the
change of status. For purposes of this policy, “a change of status” is the
change in the legal status or personnel status of one or more current
employees.
1. Changes in legal status include but are not limited to marriage,
divorce, separation, or any such change through which a current employee
becomes a relative or ceases to be a relative of another current employee.
2. Changes in personnel status include but are not limited to promotion,
demotion, transfer, re-assignment, resignation, retirement, or termination of
a current employee who is a relative of another current employee.
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Within thirty (30) days from receipt of notice, the City shall undertake a case-
by-case consideration and individualized assessment of the particular work
situation to determine whether the change of status has the potential for
creating an adverse impact on supervision, safety, security, or morale. The
City Manager or Designee shall make a good faith effort to regulate,
transfer, condition, or assign duties in such a way as to minimize problems
of supervision, safety, security, or morale. Notwithstanding this, the City
retains the right to exercise its discretion to refuse to implement a change
in personnel status due to its potential for creating an adverse impact on
supervision, safety, security, or morale.
The City shall reasonably monitor and regulate both relatives’ conduct and
performance for a period of one (1) year from the date of the determination.
If the City determines that a change of status has caused potential for
creating an adverse impact on supervision, safety, security, or morale, the
City shall re-visit the prior determination.
Depending on the nature and severity of the situation, the City may transfer
one of the relatives to a similar position that would not be in violation of this
policy. The transfer will be granted provided the relative qualifies and there
is an opening to be filled. There can be no guarantee that the new position
will be within the same classification or at the same salary level. If the
situation cannot be resolved by transfer or by good faith efforts to regulate,
transfer, condition, or assign duties in such a reasonable way that would not
be in violation of this policy, one of the relatives must separate from City
employment.
Pre-Existing Relationships. Where situations exist prior to the effective date
of this policy that may be in conflict with these rules, reasonable efforts shall
be made to address the situation so as to minimize potential problems of
supervision, safety, security, or morale and to avoid future conflict.
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CHAPTER IX
EXAMINATIONS
Section 1. Types of Examinations: The selection techniques used in the examination
process shall measure the knowledge and abilities of the applicants to
execute the duties and responsibilities of the position to which they seek to
be appointed.
Examinations shall consist of selection techniques which will test fairly the
qualifications of candidates. The City Manager or Designee may select the
appropriate examination(s) to be utilized in the selection process.
Section 2. Promotional Examinations: All candidates for promotion must meet the
minimum qualifications identified by the City Manager or Designee.
The City Manager or Designee will determine whether the examination is
open competitive or a promotional appointment.
Section 3. Continuous Examinations: Open-competitive examinations may be
administered periodically for a single position as the needs of the service
require. Names shall be placed on employment lists, in order of final scores,
for a period of not more than one (1) year, unless extended by the City
Manager or Designee.
Section 4. Conduct of Examinations: The City Manager or Designee will determine the
manner and methods and by whom examinations shall be prepared and
administered.
Section 5. Reasonable Accommodation in Testing: Should an otherwise qualified
applicant who is disabled request a reasonable accommodation for any part
of the testing process the City may modify the process to reduce or
eliminate the testing barrier.
Section 6. Background Investigations: Following a conditional offer of employment,
each prospective employee shall submit to a criminal background check.
The City does not consider, distribute, or disseminate information about any
of the following while conducting a criminal background check in connection
with a job application: an arrest not followed by a conviction, except when
the applicant is out on bail or his/her own recognizance pending trial; a
referral to or participation in a pre-trial or post-trial diversion program; and a
conviction that has been sealed, dismissed, expunged, or statutorily
eradicated pursuant to law.
If the City’s criminal background check reveals an applicant’s prior
conviction, the City shall conduct an individualized assessment to
determine whether the conviction has a direct and adverse relationship with
the specific job duties that may justify denying employment. The following
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factors shall be considered as part of the individualized assessment: the
nature and gravity of the offense or conduct; the time that has passed since
the offense or conduct and completion of the of the sentence; and the nature
of the job held or sought.
If the results of the City’s individualized assessment justify denying
employment the applicant shall be provided with notice and an opportunity
to respond within five business days. Written notice of the preliminary
decision to deny employment shall be provided to the applicant. The written
notice shall contain the identity of the disqualifying conviction, a copy of the
conviction history report, an explanation of the applicant’s right to respond
to the notice before a final decision is made, notice of the deadline to
respond within five business days, and an explanation informing the
applicant that the response can include evidence challenging the accuracy
of the conviction history report and/or evidence of rehabilitation or mitigating
circumstances.
If the City makes a final decision not to hire the applicant based on the
conviction history after considering the applicant’s response the City shall
provide a final determination notice that includes notice of the final denial,
any existing procedure the City has for the applicant to challenge the final
decision, and the applicant’s right to file a complaint with the Department of
Fair Employment and Housing.
Section 7. Immigration Reform and Control Act of 1986: In compliance with the
Immigration Reform and Control Act of 1986, all new employees must verify
identity and entitlement to work in the United States by providing required
documentation.
Section 8. Notification of Selection Process Results: Each person competing in an
employment selection process shall be given notice of the results from the
examination.
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CHAPTER X
EMPLOYMENT ELIGIBILITY LISTS
Section 1. Employment Eligibility Lists: As soon as possible after the completion of a
continuous examination, the City Manager or Designee will prepare and
keep available an employment eligibility list consisting of the names of
applicants who qualified in the examination, arranged alphabetically.
Section 2. Removal of Applicants from Lists: The name of any person appearing on an
employment eligibility list shall be removed by the City Manager or
Designee if the person eligible requests in writing that his or her name be
removed, fails to respond to a notice mailed to his or her last known
address, or has been certified for appointment and has not been appointed.
Section 3. Use of Employment Eligibility Lists: A vacant position may be filled by the
appointment of a person whose name is on an employment eligibility list for
the position.
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CHAPTER XI
METHOD OF FILLING VACANCIES
Section 1. Types of Appointment: All vacancies shall be filled by re-employment,
transfer, voluntary demotion, promotion, or from eligible applicants by a
process deemed appropriate by the City Manager or Designee.
Section 2. Appointment: After interview(s) and an examination if deemed necessary
for the selection of a candidate, the City Manager or Designee shall
thereupon notify the person of the conditional offer of appointment, subject
to passing a required medical examination and all background
investigations.
Section 3. Temporary Assignments: Employees may be temporarily assigned higher
or lower duties without a change in pay. Such action shall not be deemed
as a transfer, demotion, promotion, or reclassification. In all cases where
periodic or regular variations in assignments occur because of seasonal
needs, the temporary change of duties or a change of the work schedule
shall be considered as incidental to the position.
Section 4. Extended Assignment to Vacant Higher Position: Employees assigned to
perform duties in a vacant higher level regular position in excess of twenty-
one (21) consecutive calendar days as authorized by the City Council shall
be entitled to a salary rate increase to the higher level for the time actually
worked in the assignment. (See CHAPTER V, Section 15, Acting Pay.) The
duration of such assignment to a vacant higher position shall not exceed
one (1) year. It is the responsibility of the City Manager to adjust the salary
rate increase.
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CHAPTER XII
PROBATIONARY PERIOD
Section 1. Probationary Period: Upon initial and promotional appointment to a position,
an employee must serve a probationary period of 1 year of actual and
continuous service. Periods of time on paid or unpaid leave excluding five
(5) days or less automatically extends the probationary period by the
number of days the employee is on leave. The City Council may, by
resolution, establish a longer probation period for a specified classification
prior to the time of an appointment. Continuous service with the City in a
temporary position may be calculated into the probationary period upon
hiring the individual into a regular position at the discretion of the City
Manager. Completion of the probationary period does not entitle an
employee to continued employment for any length of time. Completion of
the probationary period does not alter the at-will nature of the employment.
Section 2. Purpose of Probationary Period: During the probationary period, the City
Manager shall review, examine, and monitor the conduct, capacity,
efficiency, skill, responsibility, integrity, and effectiveness of an employee to
determine whether the employee is fully qualified for employment in the
position to which the employee has been appointed.
Section 3. Extension of Probationary Period: The probationary period may be
extended by the City Manager for a period up to six (6) months by written
notice to the employee prior to the expiration of the original probationary
period.
Section 4. Reduction of Probationary Period: The probationary period may be
shortened by the City Manager.
Section 5. Rejection During Probation: At any time during the probationary period an
employee may be rejected from employment without cause and without
right of appeal.
Section 6. Rejection During Probation From a Promotional Position: A promoted
employee who has attained regular status in another position of City
employment who does not successfully complete the probationary period in
the promoted position may be returned to the former position without right
to review or appeal unless terminated for cause.
Section 7. Use of Leave During Probation: Accrued sick leave may be used any time
by the probationary employee during the probationary period. Vacation
leave hours are accrued during the probationary period, but shall be
available for use upon completion of 1 year of service unless otherwise
approved by the City Manager.
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CHAPTER XIII
ATTENDANCE AND LEAVES
Section 1. Attendance: Full-time employees shall be in attendance at their work in
accordance with the rules regarding hours of work, holidays, and leave.
Absence of any employee without leave may result in disciplinary action,
including discharge.
Section 2. Vacation Leave: Vacation is a right, earned as a condition of employment,
to a leave of absence with pay for the recreation and well-being of the
employee. If an employee has exhausted sick leave, vacation may be used
for sick leave upon request of the employee and with approval of the City
Manager.
(a) Employees shall accrue, on a pro-rata basis, vacation leave for
completed pay periods. Such vacation allowance shall be available
for use on the first day following the pay period in which it is earned;
however, vacation allowance shall be available for use after one year
by a probationary employee.
(b) All Full-time employees accrue vacation as follows:
Years of Service Completed Vacation Days Accrual
0 – 3 5/6 day per month 3 1 day per month
5 1 1/4 days per month
10 1 2/3 days per month
(c) Maximum Accrual: Employees shall be permitted to accumulate a
maximum of 40 days of vacation leave or the maximum amount
accumulated in a two-year period of employment, whichever is less.
Employees who have accumulated the maximum amount of vacation
leave shall accrue no further vacation leave until they use sufficient
leave to fall below the maximum that may be accumulated.
(d) Waiver of Maximum Accrual: A waiver must be requested by the
employee and approved by the City Manager, for a period not to
exceed thirteen (13) pay periods per fiscal year. If, at the end of the
waiver period the maximum accrual amount is exceeded, vacation
accrual for the affected employee will stop. No further vacation time
will be accrued until the employee’s vacation leave balance is below
the maximum accrual amount. In the event that the failure to utilize
vacation past the thirteen pay period waiver is due to the City’s
inability to allow an employee to take vacation (as opposed to an
employee’s delay and/or failure to request vacation time off), the
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employee may, with City Manager authorization, continue to accrue
vacation.
(e) Vacation Leave Cash Out Option: In December of each year, if an
employee has over two weeks of accrued vacation after using
accrued vacation leave for one week (37.5 hours) of vacation during
the calendar year, he or she may “cash out” up to two weeks of the
accrued vacation (75 hours) at his or her base rate of pay.
(f) The minimum charge against accumulated vacation leave shall be
fifteen (15) minutes or multiples thereof. Vacation leave shall be
compensated at the employee’s base rate of pay.
(g) The time during a calendar year at which an employee may take his
or her vacation shall be determined by the City Manager with due
regard for the wishes of the employee and particular regard for the
needs of the City.
(h) All vacation leave requests shall be made with as much advance
notice as possible, and prior approval must be given by the City
Manager. When circumstances warrant and advance notice is
impractical, the City Manager may approve the use of vacation leave
for emergency absences. If an employee does not request time off
in advance and simply does not show up for work, the City Manager
may deny the use of vacation time or any leave accruals, and said
employee may be subject to disciplinary action.
(i) When a fixed holiday falls within a vacation period, the holiday time
shall not be charged against an employee’s earned vacation
benefits.
(j) Employees who terminate or retire shall be paid for all accrued
vacation leave earned at their base rate of pay at the time of their
separation of employment.
(k) Employees on Unpaid Leave: Employees on Unpaid Leave do not
accrue Vacation Leave.
(l) Employees not Eligible for Vacation: All part-time employees
including temporary, emergency, and seasonal part time, do not
accrue Vacation Leave.
Section 3. Paid Sick Leave: Employees who are hired to work at least thirty days are
eligible for California Paid Sick Leave.
Paid Sick Leave may be taken for below prescribed purposes:
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1. The diagnosis, care, or treatment of an existing health condition of,
or preventive care for, an employee or an employee’s family member; or
2. To attend legal proceedings, or to obtain medical treatment,
counseling, or other victims’ services for domestic violence, sexual assault,
or stalking.
A “family member” for these purposes is defined as a child (a biological,
adopted, or foster child, stepchild, legal ward, or a child to whom the
employee stands in loco parentis), a parent (a biological, adoptive, or foster
parent, stepparent, or legal guardian of an employee or the employee’s
spouse or registered domestic partner, or a person who stood in loco
parentis when the employee was a minor child), a spouse or registered
domestic partner, a grandparent, grandchild, and sibling. Additionally, Paid
Sick Leave may be used for an employee who is a victim of domestic
violence, sexual assault, or stalking.
Accrual: Employees shall accrue one day of sick leave (7.5 hours) with full
pay for each month of service. Sick leave shall be available for use the first
day following the payroll period in which it is earned. If the employee does
not take the full amount of sick leave allowed in any year, the amount not
taken shall be accumulated from year to year, to a maximum of 30 days.
Separation of Employment: Upon separation of employment (voluntary
termination, involuntary termination, retirement, etc.) employees are not
entitled to be compensated for unused Paid Sick Leave. However,
previously unused paid sick days must be reinstated if an employee
separates from employment and then is rehired within one year.
To the extent possible, employees must provide reasonable advance notice
of their need for Paid Sick Leave under this policy. If the need is not
foreseeable, the employee must provide notice as soon as practicable. Paid
Sick Leave under this policy will not constitute a break in service for the
purpose of City benefits or seniority.
Minimum Use: The minimum charge against accumulated sick leave shall
be fifteen (15) minutes or multiples thereof. Approved sick leave with pay
shall be compensated at the employee’s base rate of pay.
Notification: Employees should notify the City Manager prior to, or within 45
minutes after the time set for the beginning of his/her regular duties if using
paid sick leave. The City Manager may request a certificate issued by a
licensed physician or other satisfactory proof of illness if the sick leave
extends more than 3 consecutive days.
Violations: Violation of sick leave privileges may result in disciplinary action
when in the opinion of the City Manager, the employee has been
excessively absent or has abused such privileges. Employees who do not
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call in within 45 minutes of the start of their assignment may be denied use
of sick leave.
Employees on Unpaid Leave: Employees on unpaid leave do not accrue
Paid Sick Leave.
Employees may donate accrued paid sick time up to two (2) days per
calendar year to other employees in need of additional paid time off to seek
medical treatment for themselves. Donation of paid sick time to another
employee will only be permitted after that recipient employee has exhausted
all other available accrued leave. The donation of paid sick time is strictly
voluntary.
Section 4. Occupational Injury or Illness Leave: Whenever a person is compelled to be
absent from employment with the City on account of injury or illness arising
out of or in the course of that employee’s employment as determined by the
Workers’ Compensation Act, the employee may elect to apply pro-rated
accrued sick leave, if any, to such absence to receive compensation of an
amount of the difference between the compensation received under the
Workers’ Compensation Act and that of the employee’s regular pay, not to
exceed the amount of the employee’s earned sick leave. An employee, in
such instance, may also elect to use any earned vacation time in like
manner after sick leave is exhausted. An employee, in such instance, may
also elect to use any earned Floating Holiday hours in like manner after sick
leave and earned vacation time is exhausted. Employees shall receive full
salary in lieu of Workers’ Compensation benefits and paid sick leave for the
first twenty-four (24) hours following an occupational injury or illness, if
authorized absence is by order of an accepted physician under the Workers’
Compensation sections of the California Labor Code.
Section 5. Bereavement Leave: When circumstances are such and the City Manager
determines that conditions warrant, full-time employees may be granted up
to three (3) days of paid bereavement leave per occurrence following
completion of one year of employment in the event of the death of a spouse,
domestic partner, child, brother, sister, parent, parents-in-laws, or
grandparent.
Section 6. Jury Duty and Witness Leave: If a regular full-time employee is required to
serve as a juror, such employee shall receive regular pay less amounts
received while actually performing jury service for a period of service not to
exceed 10 days of jury service. The City will not pay mileage or other
additional expenses incurred by jury duty. Employees will be required to
provide a Jury Duty Certification form to their supervisor, to be attached to
their time sheet for that time period.
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Employees shall be granted leave with pay when subpoenaed to testify as
a witness other than as a party or an expert.
Employees absent from work due to jury duty or witness leave must notify
the City Manager of the status of their leave daily.
Section 7. California CFRA Leave:
The California Family Rights Act (CFRA) provides eligible employees the
opportunity to take unpaid, job-protected leave for certain specified
reasons. The maximum amount of leave is twelve (12) weeks within a 12-
month period. All employees who have worked at least twelve (12) months
in the preceding seven (7) years and have worked at least 1,250 hours
within the twelve (12) months preceding the date the leave commences are
eligible for CFRA leave.
(a) Reasons for leave: CFRA leave may be used for the following
reasons:
(1) To care for or bond with a newborn child.
(2) To care for or bond with a child placed with the employee
and/or the employee’s registered domestic partner for
adoption or foster care.
(3) To care for an immediate family member (spouse, parent,
registered domestic partner, child or registered domestic
partner’s child, sibling, grandparent, or grandchild) with a
serious health condition.
(4) For the employee’s serious health condition that makes the
employee unable to perform his or her job (except pregnancy,
which is covered under PDL and does not run concurrently
with CFRA).
(5) For a qualifying military exigency related to the covered active
duty or call to covered active duty of a spouse, domestic
partner, child, or parent in the United States armed forces.
Eligible employees may take CFRA leave in a single block of time,
intermittently, or by reducing the normal work schedule when medically
necessary for the serious health condition of the employee or immediate
family member. Employees may choose to use accrued paid sick leave or
vacation time with some or all of the CFRA leave.
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When seeking leave under this policy, employees must provide the City
Manager or Designee with the following: (1) Thirty (30) days’ notice of the
need to take CFRA leave (if foreseeable), or notice as soon as practicable
in the case of unforeseeable leave; (2) Medical certification supporting the
need for leave within fifteen (15) calendar days of the company’s request
for the certification. Failure to do so may result in the delay of the
commencement of leave or denial of a leave request; (3) Periodic reports
as deemed appropriate during the leave regarding the employee’s status
and intent to return to work; and (4) A return-to-work release before
returning to work if the leave was due to the employee’s serious health
condition.
The City will maintain health insurance coverage for employees and /or their
families when CFRA leave is taken on the same terms as if the employee
had continued to work. In some instances, the City may recover premiums
paid to maintain health coverage or other benefits for employees and/or
their families.
Section 8. California Paid Family Leave: The City participates in a private voluntary
disability insurance program that it offers to its employees as a legal
alternative to the mandatory State Disability Insurance (SDI). Employees
may inquire into this program with the City Manager or Human Resources
Director.
Section 9. Pregnancy Disability Leave: A full-time employee is eligible for up to four (4)
months of unpaid leave for an actual disability caused by the employee’s
pregnancy, childbirth, or related medical condition.
(a) During the pregnancy disability leave time, paid leave may be
charged to accrued benefit time such as vacation and floating
holiday, at the employee’s request. In addition, accrued sick leave
may be used at the employee’s request, in accordance with Section
3.
(b) Health insurance benefits shall continue for the duration of the
pregnancy disability leave under the same conditions as if the
employee had continued employment. If the employee fails to return
to work after the period of leave to which the employee is entitled has
expired, the City is entitled to recover the premiums paid on behalf
of the employee for maintaining coverage.
(c) The City Manager may require the employee to file a physician’s
certificate or personal affidavit and to provide reasonable notice of
the date the leave will begin and the estimated duration of the leave.
(d) Employees disabled by pregnancy may also take intermittent leave
or be provided reasonable accommodation to continue work.
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(e) Employees returning from Pregnancy Disability Leave generally are
entitled to be reinstated in the same position, subject to certain
conditions, and consistent with applicable law.
Section 10. Lactation Accommodation Policy: The City provides accommodations to
lactating employees who need to express breast milk during work hours in
accordance with applicable law. The City will provide the employee with the
use of a room or other location (not a bathroom) to express breast milk that
is in close proximity to the employee’s work area, shielded from view, and
free from intrusion. Such space will meet the requirements of the California
Labor Code including a surface to place a breast pump and personal items,
a place to sit, access to electricity, a sink with running water, and a
refrigerator for storing breast milk.
Employees who are nursing have a right to request a lactation
accommodation. Such requests may be made verbally or in writing, and
should indicate the need for an accommodation in order to express breast
milk at work, and should be directed to the City Manager or Designee. The
City will promptly respond to such requests and indicate the approval or
denial of the break request. The City reserves the right to deny an
employee’s request for a lactation break if the additional break time will
seriously disrupt City operations.
The requested break time should, if possible, be taken concurrently with
other scheduled break periods.
The City prohibits any form of discrimination or retaliation against an
employee for exercising or attempting to exercise any rights provided by
this policy. Any such conduct or other violations of this policy should be
reported to the City Manager or Designee. Employees have the right to file
a complaint with the California Labor Commissioner for violation of a
lactation accommodation right described in this policy.
Section 11. Election Leave: If a full-time employee does not have sufficient time outside
of working hours to vote at a statewide election, the voter may, without loss
of pay, take off enough working time, which when added to the voting time
available outside of working hours will enable the voter to vote. Regular
part-time employees are eligible for election leave based upon hours
scheduled to work. No more than two (2) hours of the time taken off for
voting shall be without loss of pay. The time off for voting shall be only at
the beginning or end of the regular work shift, whichever allows for the
greatest free time for voting and the least time off from the regular working
shift, unless otherwise mutually agreed upon. The employee shall give the
City Manager at least two working days’ notice that time off for voting is
desired.
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Section 12. Leave of Absence Without Pay: The City Manager may grant a regular
employee a leave of absence without pay for a period not to exceed one (1)
month. No such leave shall be granted except upon written request of the
employee, setting forth the reason for the request. Approval will be in
writing. Upon expiration of a regularly approved leave or within a reasonable
period of time after notice to return to duty, the employee shall be reinstated
in the position held at the time leave was granted. Failure on the part of an
employee on leave to report promptly at its expiration, or within a
reasonable time after notice to return to duty, shall be cause for discharge.
Such leave of absence shall not be counted as a break in service for
purposes of satisfying the continuous employment requirement for vacation
allowance.
An employee on leave of absence without pay does not accrue sick leave,
vacation time, or receive benefits while on leave. Such employee does not
lose or forfeit any sick leave or unpaid vacation time that had been
accumulated prior to the time being granted.
Section 13. Military Leave: Military leave shall be granted to City employees in
accordance with the provisions of current federal and state law.
Section 14. Administrative Leave: At the discretion of the City Manager and in special
circumstances, Regular employees may be provided administrative leave
without loss in pay or the deduction of other leave accrued.
Section 15. Disability Accommodation: It is the City’s policy to comply with the
Americans with Disabilities Act (ADA), as well as applicable state and local
laws relating to disability issues. The City will not discriminate against any
employee with respect to any terms, privileges, or conditions of employment
because of his or her physical or mental disability. The City will also
reasonably accommodate all employees and applicants with disabilities
who are otherwise qualified to safely perform the essential duties of the job
unless any such accommodations would impose an undue hardship in the
City’s operations.
If an employee needs a reasonable accommodation to perform the essential
job duties of his or her position, the employee should make the request to
the City Manager or Designee. The City believes in an interactive process
with the employee to identify and consider possible accommodations that
would enable the employee to perform his or her position’s essential job
duties.
Reasonable accommodation is available to all disabled employees, where
his or her disability affects the performance of job functions and when such
accommodations would not impose undue hardship. All employment
decisions are based on the merits of the situation in accordance with
defined criteria, not the disability of the individual.
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CHAPTER XIV
HOLIDAYS
Section 1. Holidays Observed: The City observes the following paid holidays:
1. New Year’s Day (January 1)
2. Martin Luther King Jr. Day (observed the third Monday in January)
3. President’s Day (observed the third Monday in February)
4. Memorial Day (observed the last Monday in May)
5. Independence Day (July 4)
6. Labor Day (observed the first Monday in September)
7. Veteran’s Day (November 11)
8. Every day appointed by the President or Governor for a
public fast, thanksgiving, or holiday including Thanksgiving
Day
9. Friday following Thanksgiving Day
10. Christmas Eve (December 24)
11. Christmas Day (December 25)
Holidays which fall on Saturday shall be observed the preceding Friday and
holidays which fall on Sunday shall be observed on the following Monday.
Paid holidays are only for the observed days.
If an observed holiday falls on an eight and one-half (8.5) hour work day
under the 9/75 work schedule, those employees on the 9/75 schedule shall
receive eight and one-half (8.5) hours of holiday pay.
If an observed holiday falls on a seven (7) hour workday under the 9/75
work schedule, those employees on the 9/75 schedule shall receive seven
(7) hours of holiday pay.
If the holiday falls on a regular day off for that employee, that employee will take the
preceding day off.
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Section 2. Floating Holiday:
(a) Each full-time employee is allowed eight and one-half (8.5) hours
per calendar year, January through December with the approval of the City
Manager.
(b) Floating holiday hours are not cumulative and must be used during
the above period or said employee will lose the allocated hours.
(c) Each employee must submit a request in advance.
(d) An employee is eligible to use floating holiday hours as they are
allocated.
(e) Floating holiday hours may be used in lieu of sick leave only if all
other benefit time has been exhausted.
Section 3. Eligibility for Holidays: All employees are eligible for holiday pay except the
following:
(a) Seasonal and part-time employees.
(b) Temporary employees.
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CHAPTER XV
CHANGES IN EMPLOYMENT STATUS
Section 1. Transfer: An employee may be transferred by the City Manager at any time
from one position to another position. Transfer shall not be used to
effectuate a promotion, demotion, advancement, or reduction, each of
which may be accomplished only as provided in these rules. No person shall
be transferred to a position for which he/she does not possess the minimum
qualifications.
Section 2. Promotion: When practicable and consistent with the best interests of the
City, vacancies may be filled by promotion. All candidates for promotion
must meet the minimum qualifications identified by the City Manager or
Designee.
If, in the opinion of the City Manager or Designee, a vacancy in the position
could be filled better by an open, competitive recruitment instead of a
promotional appointment, he/she shall arrange for an open competitive
examination.
Section 3. Demotion: The City Manager may demote an employee whose ability to
perform his/her required duties falls below standard. No employee shall be
demoted to a position for which he/she does not possess the minimum
qualifications.
Section 4. Suspension: The City Manager may suspend an employee at any time for
cause.
Section 5. Reclassification: The City Manager may reclassify a position from one
position to another if there has been a gradual accretion or reduction of
duties and/or responsibilities over time.
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CHAPTER XVI
SEPARATION FROM EMPLOYMENT
Section 1. Job Abandonment: An employee is deemed to have resigned if the
employee is absent for three (3) consecutive workdays without prior
authorization and without notification during the period of absence. On the
second working day of unauthorized absence, the City Manager shall send
an overnight letter to the employee’s last known address informing the
employee that if the employee fails to report to work within one (1) workday,
or receive authorization for such absence, the employee will be deemed to
have resigned and extending to the employee an informal pre-disciplinary
conference. Employees separated from employment for job abandonment
will be reinstated with such charge removed from the employee’s record
upon presentation of justification for absence such as severe accident,
severe illness, false arrest, or mental or physical impairment which
prevented notification. Employees have no right to appeal if deemed to have
resigned as a result of job abandonment.
Section 2. Discharge: An at-will employee may be discharged at any time with or
without cause or notice.
Section 3. Lay-off: The City Manager may lay off an employee because of change in
duties or organization or shortage of work or funds.
(a) Notification: Employees to be laid off shall be given, whenever
possible, at least ten (10) calendar days prior notice.
(b) Order of Layoff: Employees shall be laid off in the inverse order of
their seniority and with regard to their responsibilities. Seniority
shall be determined based upon date of hire in the position. A lay off
out of the inverse order of seniority may be made if, in the City’s
judgment, retention of special job skills is required.
(c) Re-employment Rights for Laid-off Employees: Regular employees,
who have received a satisfactory or better evaluation for the twelve
(12) months prior to lay off, have completed their probationary period,
and who have been laid off shall be automatically placed on a re-
employment list for one year for the classification from which they
were laid off.
Section 4. Resignation: An employee wishing to leave City service in good standing
shall file with the supervising official at least ten (10) working days before
leaving the service, a written resignation stating the effective date and
reasons for leaving. Failure to give such notice shall mean the employee
did not terminate in good standing, unless the City Manager has waived the
two-week notice requirement. Failure to comply with this Chapter shall be
entered on the service record of the employee and be cause for denying
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future employment by the City. A resignation becomes final when accepted
by the City Manager and only at the City Manager’s discretion can be
withdrawn.
Section 5. Reinstatement: A regular employee who has resigned, or has otherwise
been separated while in good standing, may be considered for
reinstatement by the City Manager, to a position in the former employee’s
same or comparable position for a period of two (2) years after resignation
or separation provided such a position is vacant and available. The
employee shall be reinstated to the salary range and step held at the time
of resignation or separation and shall receive a new anniversary date which
shall be the first date of employment upon reinstatement. The employee will
serve a new probationary period.
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CHAPTER XVII
REPORTS AND RECORDS
Section 1. General: The City maintains a personnel file on each employee. An
employee’s personnel file shall contain only material that is necessary and
relevant to the administration of the City’s personnel program. Personnel
files are the property of the City, and access to the information they contain
is restricted.
Section 2. Notifying City of Changes in Personal Information: Each employee is
responsible to promptly notify the City Manager or Designee of any changes
in relevant personal information, including:
• Mailing address
• Telephone number
• Persons to contact in emergency
• Number and names of dependents
Section 3. Location of Personnel Files: The personnel files will be kept secure and
confidential by the City Manager or Designee.
Section 4. Medical Information:
(a) Separate Confidential Files. All medical information about an
employee or applicant is kept separately and is treated as
confidential, in accordance with federal and state law.
(b) Information in Medical Files. The City will not obtain medical
information about an employee or applicant except in compliance
with the California Confidentiality of Medical Information Act. To
enable the City to obtain certain medical information, the employee
or applicant may need to sign an authorization for release of
employee medical information.
(c) Access to Medical Information. Access to employee or applicant
medical information shall be strictly limited to only those with a
legitimate need to have such information for City business reasons.
In the case of an employee with a disability, managers and
supervisors may be informed regarding necessary restrictions on the
work or duties of the employee and necessary accommodations.
Section 5. References and Release of Information in Personnel Files:
(a) Public Information: Upon request, the City will release to the public
information about its employees as required by the Public Records
Act. The City will not disclose personnel information that it considers
would constitute an unwarranted invasion of personal privacy.
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(b) Reference Checks: All requests from outside the City for reference
checks or verification of employment concerning any current or
former employee must be referred to the City Manager or Designee.
Information will be released only if the employee signs an
authorization for release of employment information, except that
without such authorization, the following limited information will be
provided: dates of employment and job title.
Section 6. Employee Access to Personnel File: An employee may inspect his or her
own personnel file at reasonable times and at reasonable intervals. An
employee who wishes to review his or her file should contact the City
Manager or Designee to arrange an appointment. The review must be done
in the presence of the City Manager or Designee.
Section 7. Destruction of Records: Personnel files, payroll records, and records
relating to personnel recruitment, including correspondence, applications,
examinations, and reports will be destroyed according to the City’s Records
Retention Schedule.
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CHAPTER XVIII
GRIEVANCE PROCEDURES
Section 1. Definition:
(a) Grievance: A “grievance” is a written allegation by an employee,
submitted as herein specified, claiming violation(s) of the specific
express terms of the Employee Handbook and Personnel Policy
Manual, or expressing concern relating to an aspect of employment,
and for which there is no other specific method of review provided by
City law.
(b) Grievant: A grievant is an employee or group of employees adversely
affected by an act or omission of the City.
(c) Day: A day is any day the agency is open to the public, that is any
day except Saturdays, Sundays, and legal holidays recognized by
the City.
Section 2. Procedure:
Step A: Informal Discussion: The grievant shall discuss the
controversy with the City Manager on an informal basis in an effort
to resolve the situation.
The issue will be considered resolved if not presented to the City
Manager within ten (10) working days following the day the event
occurred upon which the controversy is based. The City Manager
shall respond within five (5) working days following the meeting with
the grievant. Failure of the City Manager to respond within such time
limit shall entitle the grievant to process the controversy to the next
step.
Step B: First Level of Review: If the controversy is not settled at Step
A, the grievant may submit the grievance in writing to the City
Manager within five (5) working days of the receipt of the grievance
response at Step A. Failure of the grievant to deliver the written
grievance shall constitute a waiver of the grievance. The City
Manager shall meet with the grievant and a written decision and
statement of facts and issues shall be rendered to the grievant within
ten (10) working days from the date of the written grievance. Failure
of the City Manager to respond within such time limit shall entitle the
grievant to process his/her grievance at the next level of review. If
the City Manager is the subject of the grievance the grievance shall
be submitted to the Personnel Committee instead of the City
Manager.
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Step C: Second Level Review: If the grievance is not settled at Step
B, the grievant may place the grievance in writing to and present it to
the Rolling Hills City Council within five (5) working days of receipt of
the Step B grievance response. Failure of the grievant to deliver such
written notice shall constitute a waiver of the grievance. The City
Council shall hear the grievance at a regular meeting, and a written
decision and statement of facts and issues shall be rendered to the
grievant. The decision of the City Council shall be final and binding.
Section 3. Reprisals: Employees shall be insured freedom from reprisal for using the
grievance procedure.
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CHAPTER XIX
DISCIPLINE
Nothing in this Section is intended to alter the at-will status of employment with the City.
Consistent with the City’s Employment At Will policy, you and the City each have the right
to terminate the employment relationship at any time with or without cause and with or
without prior notice. As well, the City reserves the right to terminate any employment
relationship, to demote, and to otherwise discipline an employee without resort to the
below disciplinary procedures.
Section 1. Types of Disciplinary Action:
(a) Oral Warning: A formal discussion with an employee, by the City
Manager, about performance or conduct problems, the need for the
employee to improve, and what specific improvement is expected.
The City Manager shall make a written record of the warning.
(b) Written Reprimand: A formal written notice to the employee
regarding performance or conduct problems, the need for the
employee to improve, and what specific improvement is expected.
The written reprimand goes in the employee’s personnel file.
(c) Suspension: Removal of an employee from duty without pay for a
specified period.
(d) Reduction in Pay: A reduction in pay from the employee’s current
salary to a lower salary.
(e) Demotion: A reduction in position title and salary.
(f) Dismissal or Discharge: Separation from employment of an
employee for cause.
Section 2. Grounds for Disciplinary Action Involving Regular Employees: Grounds for
discipline include, but are not limited to, the following:
(a) Fraud in securing employment or making a false statement on an
application for employment.
(b) Incompetency; i.e., the inability to comply with the minimum standard
of an employee’s position for a significant period of time.
(c) Inefficiency or inexcusable neglect of duty, i.e., failure to perform
duties required of an employee within his/her position.
(d) Willful disobedience or insubordination, a willful failure to submit to
duly appointed and acting supervision or to conform to duly
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established orders or directions of persons in a supervisory position,
or insulting or demeaning any fellow employee.
(e) Dishonesty.
(f) Possession, distribution, sale, use, or being under the influence of
alcohol or illegal drugs or narcotics while on duty or while operating
a vehicle in the course of City business or potentially dangerous
equipment leased or owned by the City.
(g) Excessive absenteeism.
(h) Inexcusable absence without leave.
(i) Abuse of sick leave, i.e., taking sick leave without a doctor’s
certificate when one is required, or misuse of sick leave.
(j) The conviction of either a misdemeanor or a felony related to the
position held will constitute grounds for dismissal of any employee.
The record of conviction will be conclusive evidence of the fact that
the conviction occurred. The City Manager may inquire into the
circumstances surrounding the commission of the crime in order to
support the degree of discipline. A plea or verdict of guilty, or a
conviction showing a plea of nolo contendere, is deemed to be a
conviction within the meaning of this Section.
(k) Discourteous treatment of the public or other employees.
(l) Improper or unauthorized use of City property.
(m) Refusal to subscribe to any oath or affirmation which is required by
law in connection with agency employment.
(n) Any willful act or conduct undertaken in bad faith, either during or
outside of duty hours, which is of such a nature that it causes
discredit to the City.
(o) Inattention to duty or negligence in the care and handling of City
property.
(p) Violation of the rules and regulations of the City.
(q) Outside employment not specifically authorized.
(r) Acceptance from any source of a reward, gift, or other form of
remuneration in addition to regular compensation to an employee for
the performance of his or her official duties.
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(s) The refusal of any officer or employee of the City to testify under oath
before any Grand Jury having jurisdiction over any then pending
cause of inquiry in which the investigation of government bribery or
misconduct in agency office is involved shall constitute of itself
sufficient ground for the immediate discharge of such officer or
employee.
(t) Willful violation of any of the provisions of an ordinance, resolution,
rule, regulation, or policy prescribed by the City.
(u) Improper political activity. Example: Campaigning for or espousing
the election or non-election of any candidate in national, state,
county, or municipal elections while on duty and/or during working
hours or in City uniform on or off duty; or the dissemination of political
material of any kind while on duty and/or during working hours or in
uniform.
(v) Working overtime without authorization.
(w) Possession of weapons on agency property unless authorized.
(x) Making false or malicious statements concerning any employee, the
City, or the City’s policies or practices.
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CHAPTER XX
PERFORMANCE EVALUATIONS AND ANNUAL WORK PLANS
Section 1. General: Performance evaluation is the process of evaluating and recording
the performance of each employee. The performance evaluation is best
used:
(a) To maintain a high level of efficiency or assist in raising efficiency by
commending the employee.
(b) To indicate to the employee those points in which he/she shows
weak performance, and suggest the proper means of raising his/her
working performance to the standard level.
(c) To inform the employee of good performance.
(d) To encourage better working relationships and mutual understanding
by letting the employee know where he/she stands with relation to
the City Manager’s evaluation of his/her work.
(e) To establish an annual work plan consisting of goals and tasks to be
accomplished.
Section 2. Responsibility for Evaluation: The City Manager is responsible for proper
preparation of the performance evaluation for each employee. The City
Manager should carefully review the complete position description, and the
goals and objectives for the employee, if any, before beginning each
evaluation, to remind himself/herself of what should be expected from the
employee.
Section 3. Discussion with Employee: The performance evaluation must be discussed
with the employee. During the interview, as well as in the performance
evaluation documentation, special attention should be given to discussing
specific ways in which the employee can improve his/her performance. An
opportunity should also be afforded to the employee to comment and bring
up any questions he or she may have.
Section 4. Schedule: Performance evaluations for probationary employees are to be
presented at the end of the first six (6) months, and after the first twelve (12)
months, to correspond to the completion of the one year probationary
period. After the probationary evaluation, an evaluation should be done on
an annual basis on the employee’s anniversary date.
Section 5. Appeal Procedure: It is the intent of the City to offer fair and equitable
appeals procedures for employees’ performance evaluations. Below are the
official guidelines.
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(a) Employee and City Manager meet to review and discuss the
employee’s performance evaluation.
(b) The employee may respond in writing to the contents of the
evaluation. The employee must submit this response to the City
Manager within ten (10) working days immediately following receipt
of the evaluation. The decision shall be rendered in writing within
fifteen (15) working days by the City Manager, and the decision of
the City Manager shall be final.
Section 6. Exceptional Performance Recognition: Based on fiscal year finances and
Council approval, the City Manager is provided a pool of funds to recognize
an employee’s exceptional performance. Annually, the City will endeavor to
budget a 5% increase in salaries. The amount of funds potentially available
in the bonus pool is the difference between the CPI adjustment provided to
staff in July (see Chapter V) and 5%. An employee can be given exceptional
performance recognition of no more than the difference between the CPI
and 5% as a one-time check, gift card, or item (the recognition, in other
words, does not become part of the employees’ salary) for exceptional
performance during the prior fiscal year. The recognition will require the City
Manager to document and justify the action.
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CHAPTER XXI
VEHICLE USE
Section 1. Use of Private Vehicles: Private automobiles are not to be used for the City
business except as authorized. The City Manager may authorize such use
at the reimbursement rate equal to that set forth by the Internal Revenue
Service. Payments shall be based upon the most direct route to and from
the destination and garage and parking expenses shall be paid in addition
to the current rate, upon submission of paid receipts within the fiscal year
of the trips. To receive mileage reimbursement, the employee must
acknowledge and be in compliance with the City’s Vehicle Use Policy.
Section 2. Auto Allowance: Select employees will receive a monthly car allowance.
This stipend will be in lieu of any mileage reimbursement and is intended to
cover all actual expenses incurred. If additional garage, parking, and other
related auto expenses are incurred above the monthly allowance, they are
reimbursable.
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CHAPTER XXII
PROFESSIONAL DEVELOPMENT
Section 1. Training: The City Manager and employees of the City are eligible to request
specialized training in the form of symposiums, special courses, forums,
professional association meetings, professional development courses, etc.,
at the City’s expense. The City retains the sole authority to approve or deny
requests for specialized training.
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CHAPTER XXIII
EMPLOYEE STANDARDS OF CONDUCT
Section 1. Code of Ethics:
(a) Each officer, official, and employee has an obligation to the
residents, to the people’s elected representatives, and to fellow
employees to meet the highest ethical and professional standards
and to enhance the public’s respect and trust for the City government
and its operations.
(b) Employees of the City have responsibilities unique from their
counterparts in the private industry. Employment with the City carries
an obligation of personal integrity and conduct that serves to
establish public respect, confidence, and trust.
(c) Employees represent the City of Rolling Hills and the quality of City
service is judged through their performance and conduct. The
residents of Rolling Hills have the right to expect that City employees
will provide services in an efficient, thorough, and courteous manner.
(d) The City, as a condition of employment, expects to receive from the
employee:
(1) Initiative and a conscientious effort to perform productive
work.
(2) Cooperative, positive, responsive, and courteous relations
with fellow employees, supervisors, subordinates, and the
public.
(3) A continuous effort to strive for greater knowledge and skill on
the job in order to maintain performance at a high level.
(4) Compliance with all policies, regulations, rules of conduct, and
ordinances established by the City.
(5) Responsible work habits demonstrated by:
a. Dependability, promptness, reliable attendance, and
performing required duties competently,
b. Keeping informed of developments and matters
affecting job performance,
c. Being flexible and adaptable to change,
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d. Accepting constructive suggestions and criticism.
(6) Neat and clean grooming and attire appropriate to the job
assignment.
a. Work days
Appropriate dress shall be professional and business casual,
representative of an office environment and appropriate for
meetings and interaction with the public.
b. Other
As appropriate for the position, the employee is required to
have shoes and clothing for meetings in the field, visits to
construction sites, and walking on trails.
(7) Support in principle of the ICMA (International City/County
Management Association) Code of Ethics and related tenants.
No employee will accept a fee, compensation, gift, payment
of expenses, or any other thing of monetary value in any
circumstances in which acceptance may result in or create the
appearance of any one or more of the following:
1. Use of public office and/or employment for
personal or private gain.
2. Preferential treatment of any person.
3. Loss of complete independence or impartiality.
4. Making a City decision outside of official
channels.
5. Reduction of public confidence in the integrity of
City government and/or its employees.
6. Impeding government efficiency or economy.
Section 2. Policy Against Harassment, Discrimination, and Retaliation
The City strictly prohibits and has “zero tolerance” for discrimination and
harassment in any phase of the employment, including but not limited to
recruitment, testing, hiring, upgrading, promotion/demotion, transfer, layoff,
termination, rates of pay, benefits, and selection for training. This includes
sexual harassment (which includes harassment based on sex, pregnancy,
perceived pregnancy, childbirth, breastfeeding, or related medical
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conditions), as well as harassment, discrimination, and retaliation based on
such factors as race, color, religion, religious creed (including religious
dress and religious grooming practices), sex, national origin, ancestry,
citizenship, age (40 years and older), mental disability and physical
disability (including HIV and AIDS), legally-protected medical condition or
information (including genetic information), protected medical leaves
(requesting or approved for leave under the California Family Rights Act),
military and/or veteran status, service, or obligation, reserve status, national
guard status, marital status, domestic partner status, gender, gender
identity (including transgender identity), gender expression (including
transgender expression), because an individual has transitioned (to live as
the gender with which they identify), is transitioning, or is perceived to be
transitioning), sex stereotyping, sexual orientation, status as a victim of
domestic violence, sexual assault, or stalking, enrollment in a public
assistance program, engaging in protected communications regarding
employee wages or otherwise exercising rights protected under the
California Fair Pay Act, requesting a reasonable accommodation on the
basis of disability or bona fide religious belief or practice, or any other basis
protected by federal, state, or local laws.
Discrimination and Harassment Defined. Discrimination and harassment
may consist of offensive verbal, physical, or visual conduct when such
conduct is based on or related to an individual’s sex or membership in one
of the above-described protected classifications, and: (1) Submission to the
offensive conduct is an explicit or implicit term or condition of employment;
(2) Submission to or rejection of the offensive conduct forms the basis for
an employment decision affecting the employee; or (3) The offensive
conduct has the purpose or effect of unreasonably interfering with an
individual’s work performance or creates an intimidating, hostile, or
offensive working environment.
Examples of Sexual Harassment. For the purpose of clarification, examples
of what may constitute prohibited sexual harassment include, but are not
limited to, the following:
1. Making unsolicited sexual advances or written, verbal, physical, or
visual contact with sexual overtones. (Written examples: suggestive or
obscene letters, notes, invitations. Verbal examples: derogatory comments,
slurs, jokes, epithets. Physical examples: touching, assault, blocking or
impeding access, leering gestures, display of sexually suggestive objects
or pictures, cartoons, or posters.)
2. Continuing to express sexual interest after being informed that the
interest is unwelcome. (Reciprocal attraction is not considered sexual
harassment.)
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3. Making reprisals, threats of reprisal, or implied threats of reprisal
following a negative response. (For example, implying or actually
withholding support for an appointment, promotion, or change of
assignment; suggesting a poor performance report will be prepared; or
suggesting probation will be failed.)
4. Engaging in implicit or explicit coercive sexual behavior which is used
to control, influence, or affect the career, salary, or work environment of
another employee.
5. Offering favors or employment benefits, such as promotions,
favorable performance evaluations, favorable assigned duties or shifts,
recommendations, reclassifications, etc., in exchange for sexual favors.
(Similar conduct when applied to other protected classes such as race,
color, creed, national origin, age, disability, medical condition, religion,
sexual orientation, or marital status may constitute harassment and
violation of this Policy. For example, racial jokes or degrading comments
about age or ethnic background can constitute harassment under this
policy). Accordingly, in order to avoid the risk of discipline, such acts should
be avoided in all circumstances.
Internal Complaint Procedure. Any applicant or employee who believes that
he or she has been the victim of sexual or other prohibited discrimination or
harassment by co-workers, supervisors, clients or customers, visitors,
vendors, corporate officers, or others must immediately notify the City
Manager or Designee of the alleged conduct. If the employee believes that,
for any reason, the City Manager is the source of the conduct or is biased,
the employee may submit the complaint to the Personnel Committee.
Internal Investigation and Resolution. Following receipt of a discrimination
or harassment grievance, the City shall begin an immediate and thorough
investigation to determine if sexual or other discrimination/harassment has
occurred. The investigation shall be conducted in an impartial manner and
all information shall be maintained confidential to the extent possible. After
full consideration of all relevant facts and circumstances involving the
inquiry, a timely decision will be made by the City and appropriate
disciplinary or other action will be taken, up to and including termination of
employment.
Prohibition Against Retaliation. Retaliation against anyone for opposing
conduct prohibited by the City’s anti-discrimination/harassment policies or
for filing a complaint with or otherwise participating in an investigation,
proceeding, or hearing conducted by the City, or any authorized
governmental agency, is strictly prohibited and may subject the offending
person to, among other things, disciplinary action, up to and including
termination of employment.
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External Reporting. In addition to the City’s internal complaint procedure,
an employee may file a complaint with the California Department of Fair
Employment and Housing (DFEH) or the U.S. Equal Employment
Opportunity Commission (EEOC).
Section 3. Injury and Illness Policy
The City of Rolling Hills has an adopted Injury and Illness Policy for the
purpose of preventing injury and illness at work. The policy applies to all
employees.
Section 4. Information Technology Policy
The City of Rolling Hills has an adopted Information Technology Policy for
the purpose of defining inappropriate use of the electronic information,
technological equipment (e.g., computers), and technological systems (e.g.,
email). The policy applies to all employees.
Section 5. Smoking Policy
The City of Rolling Hills is a smoke-free City. Employees are not permitted
to smoke within the City limits.
Section 6. Drug and Alcohol Use Policy
The City strictly prohibits its employees from using alcohol or drugs in
connection with their employment, as it constitutes a threat to the safe and
efficient performance of an employee’s duties. At no time shall any
employee be under the influence of any controlled drug or alcohol while on
the job, including but not limited to marijuana (with, or without, prescription).
Please note that, while Proposition 64 (2016) legalized use of recreational
marijuana in California, the City still will find a positive test for marijuana as
a valid basis for discipline, up to and including termination of employment.
(Employees who are taking lawful medications pursuant to a physician’s
prescription, except in the case of medical marijuana, who has also certified
that they may efficiently perform their duties without jeopardizing the health
or safety of others will not be considered to have violated this policy for
taking such prescription medicine).
Prohibitions. The following conduct is prohibited and may result in discipline,
up to and including termination:
1. Using or possessing alcohol or other controlled substances while on
duty.
2. Reporting for duty or remaining on duty when the employee used any
controlled substances, except if the use is pursuant to the instructions of a
physician who has advised the employee that the substance does not
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adversely affect the employee’s ability to safely operate a vehicle or
otherwise perform the employee’s job.
3. Reporting for duty or remaining on duty if the employee tests as
having a blood alcohol concentration of 0.02 or greater.
4. Reporting for duty or remaining on duty if the employee tests positive
for controlled substances (including, but not limited to, marijuana, whether
prescribed or not).
5. Refusing to submit to any alcohol or controlled substances test
required by this Policy. An employee who refuses to submit to a required
drug/alcohol test will be treated in the same manner as an employee who
tested 0.02 or greater on a blood alcohol test or tested positively on a
controlled substances test. A “refusal to submit” to an alcohol or controlled
substances test required by this policy includes, but is not limited to:
• A refusal to provide a urine sample for a drug test;
• An inability to provide a urine sample without a valid medical
explanation;
• A refusal to complete and sign the breath alcohol testing form, or
otherwise to cooperate with the testing process in a way that prevents the
completion of the test;
• An inability to provide breath or to provide an adequate amount of
breath without a valid medical explanation;
• Tampering with or attempting to adulterate the urine specimen or
collection procedure;
• Not reporting to the collection site in the time allotted by the
supervisor or manager who directs the employee to be tested;
• Leaving the scene of an accident without a valid authorization.
Reasonable Suspicion Testing. All employees may be required to submit to
an alcohol or drug test if a supervisor has reasonable suspicion to believe
the employee is under the influence of alcohol or controlled substances.
Reasonable suspicion alcohol and drug testing will generally be
administered within two hours of the observation. If not, the supervisor
should provide written documentation as to why the test was not promptly
conducted.
Consequences of Failing an Alcohol or Drug Test. A positive result from a
drug or alcohol test may result in disciplinary action, up to and including
termination, even for a first offense. The City also reserves the right to
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discipline or terminate an employee convicted of an offense which involves
the use, distribution, or possession of illegal drugs. If an employee is not
terminated, the employee:
1. Must be removed from performing any job function and immediately
placed in an unpaid status.
2. Must submit to an examination by a substance abuse professional.
Upon a determination by the substance abuse professional, the employee
may be required to undergo treatment for his or her alcohol or drug abuse.
The City is not required to pay for this treatment.
3. Shall not be returned to his or her former position until the employee
submits to a return to duty controlled substance and/or blood alcohol test
(depending on which test the employee failed) which indicates and alcohol
concentration level of less than 0.02 or a negative result on a controlled
substance test.
4. Will be required to submit to unannounced follow up testing and,
possibly other conditions if he or she has been returned to his or her
position.
Compliance With State and Federal Law. At all times, the City will comply
with current applicable state and federal law concerning drug and alcohol
testing. Issues or inconsistencies that are not addressed in this policy will
be determined by referring to state or federal law and regulations governing
drug and alcohol testing. The City reserves the right to make changes to
this policy at any time, for the purpose of complying with state and/or federal
law or regulation as it exists now or as it may be amended.
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EMPLOYEE HANDBOOK ACKNOWLEDGEMENT
I acknowledge receipt of the City of Rolling Hills Employee Handbook and warrant and
represent that I have read and understand the document. I had an opportunity to ask
questions and receive clarification from the City regarding conditions of employment,
policies, and rules contained in this Handbook. I agree to observe and abide by the
conditions of employment, policies, and rules contained in this Handbook.
I understand and agree that my relationship with the City is ‘‘at-will,’’ which means that
my employment is for no definite period and may be terminated by me or by the City at
any time and for any reason with or without cause or advance notice. I understand that
the City retains the right to make decisions involving employment as needed in order to
conduct its work in a manner that is beneficial to the employees and the City.
I understand and agree that nothing in the Handbook creates or is intended to create a
promise or representation of continued employment and that employment at the City is
employment “at-will”; employment may be terminated at the will of either the City or myself
with or without cause. I understand and agree that the terms of my at-will employment
may not be modified or superseded except by the City Council and by written agreement
signed by me and the City Manager, that no other employee or representative of the City
has the authority to enter into any such agreement, and that any agreement to employ
me for any specified period of time or that is otherwise inconsistent with the terms of this
Acknowledgment will be unenforceable unless in writing, approved by the City Council
and signed by me and the City Manager.
My signature below certifies that I understand that the foregoing agreement on “at-will”
status is the sole and entire agreement between the City and me concerning my
employment and the circumstances under which my employment may be terminated. I
also understand that if I violate the rules, policies, and procedures set forth herein that I
may be subject to discipline, up to and including termination of my employment. This
Handbook supersedes all prior agreements, understandings, and representations
concerning my employment. I understand that if I have questions regarding the Handbook
that I can discuss them with the City Manager’s Designee.
Name Date
68245
Attachment B
City Council Meeting May 12, 2025
Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top Bottom Top
Carson $ 28,600 $ 15,432 $ 19,696 $ 7,976 $ 10,179 $5,515 $7,040 $6,184 $7,893 $ 12,441 $ 15,879 $7,410 $9,457 $6,289 $8,026 - -
El Segundo $ 24,336 $ 13,581 $ 18,750 $ 6,583 $ 8,373 $6,877 $8,359 $ 11,237 $ 14,293 $7,176 $9,128 $5,988 $7,278 - -
Hermosa Beach $ 22,765 $ 14,942 $ 17,297 $ 10,736 $ 12,429 $5,954 $7,237 $6,240 $7,585 $ 12,209 $ 14,840 $7,123 $8,658 $6,045 $7,349 - -
Hidden Hills $ 17,917 $ 5,833 $ 8,711 $2,885 $4,038 - -
La Habra Heights $ 12,471 - -
Lawndale $ 21,239 $ 12,966 $ 15,761 $6,657 $8,092 $5,768 $7,005 - -
Lomita $ 20,000 $ 12,688 $ 15,422 $ 8,547 $ 10,389 $4,013 $4,878 $5,346 $6,499 $6,200 $7,536 $5,397 $6,560 - -
Palos Verdes Estates $ 20,833 $ 10,735 $ 16,050 $ 8,895 $ 11,148 $4,579 $5,845 $5,989 $7,280 $ 7,711 $ 9,672 $6,345 $8,502 - -
Rancho Palos Verdes $ 21,250 $ 14,437 $ 18,768 $ 11,825 $ 15,373 $5,517 $7,173 $6,459 $8,426 $7,043 $9,156 $6,481 $8,424 - -
Rolling Hills Estates $ 18,847 $ 12,276 $ 18,418 $ 8,546 $ 12,473 $4,469 $6,554 $6,012 $7,624 $7,202 $9,252 $4,971 $7,512 - -
Signal Hill $ 22,917 $ 14,131 $ 18,542 $ 8,397 $ 10,716 $4,655 $5,941 $5,841 $7,457 $ 10,318 $ 13,169 $6,721 $8,578 $5,587 $7,130 - -
Average $ 21,016 $ 13,465 $ 17,634 $ 8,593 $ 11,088 $4,957 $6,381 $6,119 $7,640 $ 10,783 $ 13,571 $6,476 $8,240 $5,816 $7,411 - -
Median $ 21,239 $ 13,581 $ 18,418 $ 8,546 $ 10,716 $4,655 $6,554 $6,098 $7,605 $ 11,237 $ 14,293 $6,882 $8,618 $5,878 $7,314 - -
Bookkeeper/
Administrative
Clerk
Management
Analyst
Assistant
PlannerPlanning ManagerAdministrative
Assistant
Code
Enforcement
Officer
City Clerk/Executive
Assistant to the City
ManagerAgencyCity Manager
Planning and
Community Services
Director
Salary Survey of City Council Approved Cities
For each relevant classification, staff gathered each agency's monthly low and high salary ranges and calculated the average and
median for a comprehensive market perspective.
69246
Attachment C
City Council Meeting May 12, 2025
Proposed Salary Schedule for Current City Budgeted Positions
70247
City of Rolling Hills Planning Manager & Code Compliance Officer/Planning Technician
Draft List of Duties
Attachment D
City Council Meeting May 12, 2025
Management reserves the right to add, modify, change, or rescind the work assignments of
different positions and to make reasonable accommodations so that qualified employees can
perform the essential functions of the job.
Planning Manager duties:
• Read and interpret development plans, subdivision layouts, site plans, and other technical
drawings.
• Oversee the preparation, submittal, and review of planning documents, site development
plans, subdivision maps, and related applications for compliance with the General Plan,
Zoning Ordinance, and applicable codes.
• Author, update, and revise the General Plan, Zoning Ordinance, Building Code, and other
legislative policies.
• Conduct research and analysis for planning projects; develop maps, charts, graphs, and
reports interpreting phases of planning studies and cases.
• Prepare comprehensive reports, recommendations, staff analyses, and resolutions on
planning, zoning, and development matters.
• Conduct environmental impact assessments and prepare required reports and
declarations.
• Coordinate and collaborate with residents, applicants, consultants, and public agencies on
the submittal, review, permitting, and inspection of development applications.
• Respond to development code enforcement cases; conduct investigations, compliance
actions, and assist in complaint resolution.
• Respond to public inquiries at the counter, by telephone, and in writing regarding the
municipal code, zoning code, permitted uses, current development projects, and code
enforcement matters.
• Serve as primary staff support to the Planning Commission and its subcommittees;
prepare agendas and reports; attend and participate in Planning Commission, City Council,
and other board and committee meetings.
• Prepare and compose correspondence, staff reports, resolutions, meeting packets, and
other documents in support of the City Council, City Manager, Commissions, and
Committees.
• Implement and administer programs such as the National Pollutant Discharge Elimination
System (NPDES).
• Participate in the preparation, analysis, and administration of the department budget.
• Develop, direct, and coordinate the implementation of departmental goals, objectives,
policies, procedures, and work standards; establish service and staffing levels within City
policies and budget.
• Participate in professional group meetings and stay abreast of trends, innovations, and
legislative changes in planning and zoning.
• Provide critical thinking and professional recommendations in all aspects of staff work and
decision-making processes.
71248
City of Rolling Hills Planning Manager & Code Compliance Officer/Planning Technician
Draft List of Duties
Attachment D
City Council Meeting May 12, 2025
• Work collaboratively across disciplines and with regional, state, and federal public
agencies.
• Conduct field studies, investigations, and enforcement activities related to code
compliance as needed.
• Work irregular hours, including evenings, weekends, and holidays, as necessary; be
available for call-back with a reasonable response time during emergencies, disasters, and
critical incidents.
• Perform related duties as assigned.
Code Compliance Officer/Planning Technician duties
• Analyze research and data to determine applicable ordinances, codes, regulations, and
statutes.
• Read and interpret maps, plot plans, codes, ordinances, and regulations.
• Apply knowledge of zoning, building, and related codes; quickly learn and implement new
regulations as needed.
• Conduct field investigations of potential code violations, including site visits,
walking/hiking trails, evidence gathering, and identifying relevant issues.
• Receive, review, and properly investigate complaints regarding zoning, noise, nuisances,
and other code compliance issues.
• Oversee and enforce conditions of approval for permits, variances, Construction &
Demolition Permits, Temporary Use Permits, Conditional Use Permits, and related
applications.
• Perform final field inspections to ensure compliance with codes and permit conditions.
• Respond to public inquiries in person, by phone, email, and at the counter regarding
municipal and zoning codes, code enforcement, permitted uses, and development
projects.
• Exercise independent judgment and sound decision-making in enforcement matters.
• Review and process planning and zoning applications, permits, variances, and related
documents for accuracy and compliance.
• Perform plan checks for zoning code compliance; review and approve designated permit
applications, assess fees, and establish permit conditions.
• Assist with planning projects and activities, including research, data compilation,
inspections, and preparation of special reports.
• Prepare staff reports and resolutions; present applications at Planning Commission or City
Council meetings as needed.
• Assist with the preparation of various agenda packets and associated materials.
• Attend committee and staff meetings (including morning or evening Planning Commission
meetings); prepare meeting minutes and distribute materials.
• Manage, organize, and process online applications, payments, and approvals in the
permitting software system.
72249
Agenda Item No.: 15.A
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:
RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY
PREPAREDNESS UPDATE
DATE:May 28, 2025
BACKGROUND:
The City of Rolling Hills is committed to fostering a safe and resilient community through
proactive public safety initiatives. Staff routinely update the City Council on key efforts,
including ongoing programs and responses to emerging challenges. These initiatives involve
close coordination with regional partners, utility providers, and emergency services to support
the safety and well-being of all residents. This report provides an overview of recent
developments and outlines the current actions being taken to further strengthen public safety
in the city.
This evening, staff will present an update on activities that have occurred since the last Public
Safety Report delivered in early April (Attachment A).
DISCUSSION:
This monthly Public Safety and Emergency Preparedness Report provides current updates
and outlines future goals, supporting the City’s commitment to ongoing disaster response and
preparedness. The report serves as a tool to strategically allocate resources, improve
operations, and enhance community resilience. Strong partnerships with first response
agencies and continued collaboration with neighboring Palos Verdes Peninsula cities further
strengthen these efforts and help ensure a coordinated public safety approach.
Re-Energization - Southern California Gas (SoCalGas)
SoCal Gas will provide staff with a timeline for gas restoration within the next two weeks,
following the completion of the Rolling Hills service model. Preliminary plans include the
installation of above-ground piping and swing joints in the Flying Triangle area, as well as
along Cinchring Road and Quailridge Road South. Additional safety enhancements will include
excess flow valves, pressure monitoring devices, and manual shut-off valves at critical
250
locations.
In the meantime, SoCal Gas continues to survey residents to assess interest in gas
restoration. The company also plans to host an informational webinar to educate residents on
the restoration process and next steps.
Re-Energization – Southern California Edison (SCE)
As power restoration efforts progress, SCE, in collaboration with LA County Building and
Safety, Wildan, and the Fire Department, continues to conduct safety and compliance
inspections to ensure properties meet all necessary requirements before re-energization. To
maintain alignment and efficiency, the City convenes weekly coordination meetings with all
involved agencies, fostering clear communication and timely decision-making.
Currently, six homes remain in various stages of the permitting and approval process. City
staff are actively facilitating progress on each case, working to address a range of needs, from
completing essential repairs and scheduling inspections to resolving planning and permitting
requirements with Building & Safety and SCE. Ongoing communication with property owners
ensures issues are addressed as they arise and that each home continues to move steadily
toward restoration. Through close coordination with contractors, SCE, emergency services,
and residents, the City remains committed to advancing the restoration process and
supporting those still awaiting service.
Peninsula Multi-Jurisdictional Hazard Mitigation Plan (MJHMP)
As part of the ongoing coordination for the Peninsula Multi-Jurisdictional Hazard Mitigation
Plan, staff continue to participate in bi-weekly meetings with the consultant team from Black &
Veatch. This week’s meeting centered on identifying and discussing hazards unique to the
Peninsula region and advancing several key components of the planning effort. GIS work is a
central focus, with continued refinement of the hazard selection process that began earlier this
month, and initial discussions around potential earthquake scenarios for analysis. Public
outreach efforts are progressing, including webpage development, social media strategies,
and creating a public survey to gather community input. These efforts reflect productive
progress among all participating jurisdictions as the planning process moves forward.
Brush Clearance
The Los Angeles County Fire Department (LACoFD) has scheduled its 2025 Annual
Defensible Space (Brush Clearance) Inspections starting June 1. These inspections are part of
LACoFD's efforts to reduce wildfire risks by ensuring properties comply with defensible space
requirements. Property owners will receive either a Compliance Letter or an Official Inspection
Report detailing any necessary corrections. If violations are found, owners are given at least
30 days to make the required corrections. Failure to comply may result in administrative fines
and abatement enforcement fees.
LACoFD cannot currently enforce the 0-5 ft ember-resistant zone (Zone 0) because it has not
yet been formally adopted into state or local regulations. Although AB 3074 mandates the
creation of Zone 0 standards, those regulations are still under development by CAL FIRE and
the State Fire Marshal. Until finalized and adopted by local jurisdictions like LA County,
LACoFD’s enforcement authority remains limited to Zones 1 (0-30 ft) and 2 (30-100 ft).
However, the Assistant Chief Kane has indicated that this year the department is phasing in
Zone 0 through an educational approach, encouraging residents to keep the 0-5 ft area
around their homes lean and green.
251
Siren System
At the last City Council meeting, HQE presented three proposed locations for additional siren
poles to address coverage gaps identified during the citywide siren testing. These sites were
selected based on several factors, including resident feedback from the post-test survey,
sound propagation modeling, and input from the April meeting with the Rolling Hills
Community Association (RHCA). The goal is to improve system coverage and ensure audible
alerts reach all Rolling Hills residents.
To support the expansion, HQE submitted a proposal offering to cover 100% of the labor,
Other Direct Costs (ODCs), and the Cellular Communications Data Package, representing a
significant contribution toward project implementation. However, HQE is requesting that the
City fund the cost of equipment and materials, which will be provided at cost with no markup.
While the City had previously understood there would be no additional costs associated with
the system expansion, staff continue to coordinate closely with HQE to refine the plan. As
directed by the Council, staff are now working with RHCA and HQE to define a general siting
radius for each proposed location, as well as to identify a secondary list of alternate sites with
their respective radii that could fulfill the same coverage needs.
Fire Hazard Severity Zone Maps
On March 24, 2025, the Office of the State Fire Marshal (OSFM) released updated Fire
Hazard Severity Zone (FHSZ) maps for Local Responsibility Areas (LRAs), including the City
of Rolling Hills. In accordance with state requirements, the City was required to make these
maps available for public review and comment within 30 days of their release. To meet this
obligation, the City posted the maps on its website and issued a public notice to ensure
accessibility and transparency.
Following the conclusion of the public comment period, the City is required to formally adopt
the updated FHSZ designations through a local ordinance within 120 days. This adoption
process ensures compliance with Government Code Section 51179 and supports the City’s
efforts to align local hazard mitigation planning with the State’s fire risk classifications.
City staff will bring this item to the City Council for consideration at the May 28, 2025, meeting
and will request formal adoption of the updated FHSZ maps as issued by the State Fire
Marshal.
Peninsula Public Safety Committee (PPSC) and the Regional Contract Law Committee
(RCLC)
At the May 8, 2025, Peninsula Public Safety Committee (PPSC) meeting, members received
updates on the School Resource Officer (SRO) program, along with emergency response data
presented by the Los Angeles County Fire Department and McCormick Ambulance for each
Peninsula city. LACoFD also reviewed the newly released Fire Hazard Severity Zone (FHSZ)
maps, highlighting both historical context and recent developments.
During the Regional Law Enforcement Coordinating Committee (RCLC) meeting, the Lomita
Sheriff’s Station provided quarterly crime and traffic updates, noting an increase in residential
burglaries in Rancho Palos Verdes and shoplifting incidents at Peninsula Center. The
discussion also covered traffic safety efforts and crime prevention education.
Both meetings reinforced the importance of interagency coordination, strategic safety
planning, and ongoing community engagement across the Peninsula.
252
Recent Events:
Equine First Aid Essentials Event at Ernie Howlett Park
On May 3, 2025, the four Peninsula cities, Palos Verdes Estates, Rancho Palos Verdes,
Rolling Hills, and Rolling Hills Estates, hosted the inaugural Equine First Aid Essentials event
at Ernie Howlett Park. Attendees received hands-on instruction from local veterinarians on
topics including emergency bandaging, essential first aid kit items, and common equine
medical conditions. The Los Angeles County Department of Animal Care and Control’s Equine
Response Team shared valuable insights on emergency preparedness, while the Sheriff’s
Mounted Posse demonstrated mounted street safety. Informational booths featured resources
from the four cities, LA County Fire, Animal Care and Control, and local equestrian
organizations and businesses. The cities extend sincere thanks to all who participated and
look forward to hosting a similar event next spring.
Block Captain Canyon Management Video “Popcorn & Movie” Event
The Canyon Management Video “Popcorn & Movie” event, held on May 21, 2025, at Rolling
Hills City Hall, was a success, bringing residents together for an engaging conversation on
wildfire preparedness. Hosted by the Rolling Hills Block Captains, the event featured a
screening of educational videos created specifically for Rolling Hills residents. These high-
quality videos offer essential guidance on managing canyon areas and reducing fire fuel
hazards. The full series, including the home hardening videos, is available on the City website
and serves as a valuable resource for residents working to protect their homes and community
from wildfire threats.
Upcoming Events:
Community Forum on Wildfire Prevention
On Thursday, May 29, 2025, from 5:30 to 7:30 p.m., the Office of Los Angeles County
Supervisor Janice Hahn, in partnership with the Los Angeles County Fire Department and the
Peninsula cities, will host a Community Forum on Wildfire Prevention. The event will take
place at the South Coast Botanic Garden, located at 26300 Crenshaw Boulevard.
Residents are encouraged to attend to learn about the latest defensible space regulations,
home hardening strategies, water reliability, and overall wildfire preparedness.
To RSVP, please contact fourthdistrict@bos.lacounty.gov or call (310) 519-6021.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Attachment A - CL_AGN_250414_CC_PublicSafetyUpdate.pdf
253
Agenda Item No.: 15.A
Mtg. Date: 04/14/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:SAMANTHA CREW, MANAGEMENT ANALYST
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:
RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY
PREPAREDNESS UPDATE
DATE:April 14, 2025
BACKGROUND:
Since September 2024, staff have provided the City Council with regular monthly updates
outlining key developments and emerging challenges. Over the past six months, Staff has
presented that the City has filed formal complaints with the California Public Utilities
Commission (CPUC) against Southern California Gas Company (SoCal Gas) and Southern
California Edison (SCE). Concurrently, staff have participated in ongoing meetings with utility
providers, emergency services coordinators, and local and regional partners to advocate for
timely resolutions.
By October 2024, 12 properties were identified as eligible for re-energization, contingent upon
required permits and inspections. Discussions with SCE continued into January 2025 to
explore broader solutions for all remaining affected properties.
This evening, staff will present an update on developments that have occurred since the last
Public Safety Report delivered in early March (Attachment A).
DISCUSSION:
The information below outlines the City’s ongoing efforts in disaster response and
preparedness. Through this comprehensive Public Safety and Emergency Preparedness
Report, the City is able to strategically allocate resources, identify areas for operational
improvement, and continue strengthening the community’s resilience to local hazards. The
City also benefits from close collaboration with its neighboring Palos Verdes Peninsula cities
and maintains active engagement with first response agencies to ensure coordinated and
effective public safety efforts. This monthly report provides both current updates and a
forward-looking perspective on future goals.
254
Re-Energization - SoCal Gas
Rolling Hills saw natural gas service shut off for 36 customers after the utility company
claimed land movement concerns in the area. SoCal Gas installed two isolation valves to
enhance public safety by enabling targeted control of gas flow to streets affected by land
movement. Additionally, 26 new survey points were installed throughout the community to
improve the
monitoring of land movement rates.
In early February, City staff and Councilmember Leah Mirsch met with SoCal Gas to discuss
ongoing assessments and restoration plans. The utility company reported progress on their
stress/strain model and noted that pipe samples had been collected to evaluate durability and
elasticity.
A final design and implementation plan is expected by the second quarter of 2025. Currently
the design is 95% complete. If land movement remains minimal, restoration work could begin
shortly thereafter.
Preliminary plans include adding above-ground piping and swing joints in the Flying Triangle
area, Cinchring Road, and Quailridge Road South. Additional safety measures include excess
flow valves, pressure monitoring devices, and manual shut-off valves at key locations.
SoCalGas intends to distribute a survey to residents whose gas service was disconnected in
September, inquiring whether they are interested in having service restored.
City staff are coordinating with SoCal Gas to schedule a community event where residents can
learn more about the restoration process. The meeting will provide an overview of what to
expect during the gas service restoration process, including the steps required to safely turn
service back on, billing information, and available options for restoring service versus opting
out. Once the date and agenda for the town hall are finalized, they will be made available to
the community.
Re-Energization - SCE
As power restoration continues, SCE, alongside LA County Building and Safety, Willdan, and
the Fire Department, remains active in inspecting properties for safety and compliance. To
support this effort, the City holds weekly coordination meetings with these agencies.
At the time this report was written, a total of 37 properties have been re-energized to date. Six
customers have opted not to restore power, and eight properties remain without service. City
staff continue to coordinate with contractors, SCE, the Fire Department and property owners
to facilitate the restoration process for the remaining properties.
Siren System
At the last City Council meeting, staff presented an update on the Emergency Outdoor Siren
Notification System and introduced the Alert and Warning Standard Operating Procedure
(SOP). The Council adopted the SOP as a living document and directed staff to continue
working with the Ad Hoc Committee to refine the document. This SOP will serve as the
operational framework for activating and maintaining the City's emergency alert systems,
including sirens, the SAFE network, and other communication tools.
The City Council also considered funding options for the distribution of SAFE Network Units,
which are part of the City's broader emergency communication enhancements made possible
through a Community SAFE Grant. After discussion, the Council selected Option B, placing
the responsibility for purchasing SAFE Units on residents. This approach minimizes
administrative burden and clarifies ownership, allowing homeowners to manage their own
devices.
Staff was informed late in the morning on Friday, April 4, that HQE would be conducting minor
sound testing in areas identified as having limited or no sound. The testing involved the use of
255
small speakers mounted on a truck and was confined to specific locations. It was not intended
to be loud or disruptive. All testing activities were completed within approximately four hours.
City staff participated in a SiSA system training with HQE, the siren system vendor, on April 8.
This training represented a key milestone toward the City assuming full operational control of
the emergency siren system.
Looking ahead, an Alert and Warning Standard Operating Procedure Manual, providing
detailed, step-by-step guidance for City staff, emergency personnel, and mutual aid partners
will be forthcoming. More staff training will be required prior to its finalization to ensure
effective implementation.
Emergency Generator
S&K submitted plans for the Dual Fuel Emergency Generator Backup project to Los Angeles
County Building and Safety in February, and staff has requested an expedited review. Plans
were also submitted to the City of Rolling Hills Estates and have received initial approvals;
however, the plan check review by Willdan is still pending. Staff will follow up with contacts at
Willdan to help move the process forward. In addition, S&K is working closely with the Los
Angeles County Fire Department, which is expediting its review, with a meeting scheduled
next week to review the plans in detail.
Fire Hazard Severity Zone Maps
The Office of the State Fire Marshal (OSFM) released the updated Local Responsibility Area
(LRA) Fire Hazard Severity Zone (FHSZ) Maps on March 24, 2025. In compliance with state
requirements, the City is responsible for making the maps available for public review and
comment within 30 days of their release. Following the conclusion of the public notice and
comment period, the City will be required to formally adopt the designation through a local
ordinance within 120 days. Staff will bring this item back to the City Council after the public
review period and will request that the Council formally adopt the designation in accordance
with state law.
Assemblymember Muratsuchi’s PVP Wildfire Town Hall: Lessons from the LA Wildfires
Assemblymember Al Muratsuchi, in collaboration with the Cities of Rancho Palos Verdes,
Palos Verdes Estates, Rolling Hills Estates, and Rolling Hills, is hosting a Wildfire
Preparedness Town Hall and Expo on Saturday, April 26, from 9:00 a.m. to 12:00 p.m. at Fred
Hesse, Jr. Community Park, located at 29301 Hawthorne Blvd., Rancho Palos Verdes. The
event will focus on lessons learned from the January wildfires and provide important
information on how to prepare for future wildfire risks. Key presenters include the California
Department of Insurance, Los Angeles County Sheriff’s Department, Los Angeles County Fire
Department, and the Palos Verdes Peninsula Unified School District. The expo will also
feature informational booths from the Palos Verdes Peninsula cities.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
Attachment A - CL_AGN_CC_250310_CC_15A_Matters_Staff_PublicSafety.pdf
256
Agenda Item No.: 16.A
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS,
BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN
OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN
THE LITIGATION. (3 CASES)
A. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA
WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.:
24STCV20953
B. NAME OF CASE: CITY OF ROLLING HILLS V. SCE CPUC DOCKET
NO. C.24-10-008
C. NAME OF CASE: CITY OF ROLLING HILLS V. SOCALGAS CPUC
DOCKET NO. C.24-10-009
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
257
Agenda Item No.: 16.B
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION A
CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT
CODE SECTION 54956.9(C) AND (D)(4) REGARDING THE DECISION
OF WHETHER TO INITIATE LITIGATION (1 CASE)
RECOMMENDATION: NONE
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
258
Agenda Item No.: 16.C
Mtg. Date: 05/28/2025
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU:KARINA BAÑALES, CITY MANAGER
SUBJECT:CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION A
CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT
CODE SECTION 54956.9(C) AND (D)(4) REGARDING THE DECISION
OF WHETHER TO INITIATE LITIGATION (1 CASE)
RECOMMENDATION: NONE
DATE:May 28, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
None.
ATTACHMENTS:
259