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CL_AGN_250728_CC_AgendaPacket_F1 City Council Monday, July 28, 2025, 7:00 PM Regular Meeting City of Rolling Hills The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. View both the agenda and the live-streamed video. Members of the public may submit written comments by emailing the City Clerk’s office at CityClerk@cityofrh.net. Your comments will become part of the official meeting record if received before 3pm on the meeting day. You must provide your full name, but please do not provide any other personal information that you do not want to be published. View recordings to City Council meetings online. AGENDA 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentations/Proclamations/Announcements 5. Approve Order of the Agenda This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder. 6. Blue Folder Items (Supplemental) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. 7. Public Comment on Non-Agenda Items This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 8. Consent Calendar Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion. Page 1 of 297 2 8.A. Approve Affidavit of Posting for the City Council Regular Meeting of July 28, 2025 8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda 8.C. Approve the following Minutes of June 23, 2025: City Council Regular Meeting 8.D. Payment of Bills 8.E. Republic Services Recycling Tonnage And Complaint Reports For May and June 2025 8.F. For Second Reading and Adoption: Adopt by Title Only Ordinance No. 386 amending Chapter 17.16 of the Municipal Code regarding the height limits of single- family residential homes, stables and barns; and finding the action to be statutorily exempt from CEQA under section 21080.17 of the Public Resources Code 8.G. Designate voting delegate and alternate voting delegate to the League Of California Cities Annual Conference from October 8-10 to be held in Long Beach, CA 9. Excluded Consent Calendar Items 10. Commission Items 11. Public Hearings 11.A. A Public Hearing to Consider and Adopt Resolution No. 1395 Authorizing Placement of Solid Waste Service Charges Owed to Republic Services Pursuant to its Solid Waste Franchise with the City of Rolling Hills on the Fiscal Year 2025-26 Los Angeles County Auditor-Controller's Office Annual Tax Roll 12. Discussion Items 12.A. Consider and approve Republic Services field operation expansion of Mother Truck staging site locations 12.B. Consideration of awarding a construction contract to Fidelity Builders, Inc. for providing construction services on the Tennis Court ADA Improvement Project in an amount not-to-exceed $783,506.25, Authorize the City Manager to execute the agreement, and finding the project categorically exempt from the California Environmental Quality Act 12.C. Authorize the City Manager to Sign a Letter of Support for the Palos Verdes Peninsula Mass Care and Evacuation Plan Grant Application 13. Matters From the City Council 14. Matters From Staff 14.A. Receive and File a Public Safety and Emergency Preparedness Update 14.B. Receive and file a Verbal Update on the status of the Traffic Commission Vacancy and Appointment Page 2 of 297 3 15. Recess to Closed Session 15.A. Conference with legal counsel - existing litigation Government Code Section 54956.9(d)(1) the City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the city in the litigation. (3 cases) a. Name of case: Connie Andersen, et al. V. California Water Company, et al. (Seaview case) Case No.: 24STCV20953 b. Name of case: City of Rolling Hills v. SCE CPUC docket no. C.24-10-008 c. Name of case: City of Rolling Hills v. SoCalGas CPUC docket no. C.24-10-009 15.B. Conference with legal counsel - initiation of litigation a closed session will be held, pursuant to Government Code Section 54956.9(c) and (d)(4) regarding the decision of whether to initiate litigation (1 case) 16. Reconvene to Open Session 17. Adjournment Next regular meeting: Monday, August 11, 2025 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. Page 3 of 297 Item: 8.A. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Approve Affidavit of Posting for the City Council Regular Meeting of July 28, 2025 Background: None. Discussion: None. Fiscal Impact: None. Recommendation: Approve as presented. Attachments: 1. CL_AGN_250728_CC_AffidavitofPosting Page 4 of 297 Administrative Report 8.A., File # 2025 -21 Meeting Date: 7/28/2025 To: MAYOR & CITY COUNCIL From: Christian Horvath, City Clerk TITLE APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JULY 28, 2025 EXECUTIVE SUMMARY STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) AFFIDAVIT OF POSTING In compliance with the Brown Act, the following materials have been posted at the locations below. Legislative Body City Council Posting Type Regular Meeting Agenda Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window City Website: https://www.rolling-hills.org/government/agendas_meetings.php https://rollinghillsca.portal.civicclerk.com/ Meeting Date & Time JULY 28, 2025 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below. Christian Horvath, City Clerk Date: July 25 , 2025 Page 5 of 297 Item: 8.B. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda Background: None. Discussion: None. Fiscal Impact: None. Recommendation: Approve. Attachments: None Page 6 of 297 Item: 8.C. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Approve the following Minutes of June 23, 2025: City Council Regular Meeting Background: None. Discussion: None. Fiscal Impact: None. Recommendation: Approve as presented. Attachments: 1. CL_MIN_250623_CC_F Page 7 of 297 MINUTES – CITY COUNCIL MEETING Monday, June 23, 2025 Page 1 Minutes Rolling Hills City Council Monday, June 23, 202 5 Regular Meeting 7:00 p.m. 1. CALL TO ORDER The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pieper presiding. 2. ROLL CALL Councilmembers Present: Mirsch, Wilson, Black, Dieringer, Mayor Pieper Councilmembers Absent: None Staff Present: Karina Bañales, City Manager Christian Horvath, Assistant to the City Manager / City Clerk Samantha Crew, Management Analyst Stephanie Grant, Assistant Planner Norma Tabares, Assistant City Attorney 3. PLEDGE OF ALLEGIANCE – Councilmember Black 4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS Mayor Pieper announced that the City Council would be adjourning the meeting in memory of former Mayor and Councilmember Gordana Swanson and read a brief bio. 5. APPROVE ORDER OF THE AGENDA Motion by Councilmember Wilson, seconded by Mayor Pro Tem Dieringer to approve the order of the agenda. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 6. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE 7. PUBLIC COMMENT ON NON-AGENDA ITEMS Public Comment: Robert Tun 8. CONSENT CALENDAR 8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 23, 2025 8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA 8.C. APPROVE THE FOLLOWING MINUTES OF JUNE 9, 2025: CITY COUNCIL REGULAR MEETING Page 8 of 297 MINUTES – CITY COUNCIL MEETING Monday, June 23, 2025 Page 2 8.D. PAYMENT OF BILLS 8.E. ADOPT RESOLUTION NO. 1392 APPROVING THE UPDATED FISCAL YEAR 2025/26 PAY SCHEDULE TO COMPLY WITH CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS) STATUTORY AND REGULATORY REQUIREMENTS FOR COMPENSATION EARNABLE AND PUBLICLY AVAILABLE PAY SCHEDULES Motion by Councilmember Mirsch, seconded by Councilmember Wilson to approve the Consent Calendar. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 9. EXCLUDED CONSENT CALENDAR ITEMS – NONE 10. COMMISSION ITEMS – NONE 10.A. ZONING CASE NO. 24-154: SITE PLAN REVIEW FOR NON-EXEMPT GRADING AND WALLS TO EXCEED A HEIGHT OF 3 FEET AND 2.5 FEET AVERAGE (UP TO A MAXIMUM HEIGHT OF 5 FEET), AND CONDITIONAL USE PERMIT TO EXCEED 200 SQUARE FEET FOR ACCESSORY STRUCTURE AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, FOR THE LOCATION AT 16 CABALLEROS ROAD, ROLLING HILLS, CA 90274 (YOU & WANG) (LOT 6-SK) Presentation by Assistant Planner Grant Motion by Councilmember Black, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 11. PUBLIC HEARINGS – NONE 12. OLD BUSINESS 12.A. RECEIVE AND FILE A PRESENTATION REGARDING CALOES/FEMA BUYOUT PROGRAM Presentation by Management Analyst Crew Robyn Fennig, California Office of Emergency Services Public Comment: Maureen Hill, Matthew Fournier, Alison Smart Mayor Pieper directed staff to work with interested residents, keep things narrow, get the list of criteria needed from Cal OES, perform a basic benefit cost analysis and return to a subsequent City Council meeting with the findings. Motion by Councilmember Wilson, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper Page 9 of 297 MINUTES – CITY COUNCIL MEETING Monday, June 23, 2025 Page 3 NOES: None ABSENT: None 12.B. CONSIDERATION OF ORDINANCE NO. 386 AMENDING CHAPTER 17.16 OF THE MUNICIPAL CODE REGARDING THE HEIGHT LIMITS OF SINGLE-FAMILY RESIDENTIAL HOMES, STABLES AND BARNS; AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION 21080.17 OF THE PUBLIC RESOURCES CODE Presentation by City Manager Bañales Motion by Councilmember Black seconded by Councilmember Mirsch to separate the house height from the barn/stable height, return at a later time to address barn/stable height, modify language to clarify exceptions to one story general limitations and re -introduce for first reading with proposed changes. After further discussion, the motion was withdrawn. Motion by Mayor Pieper seconded by Councilmember Mirsch to maintain the proposed ordinance’s home height at 21 feet, raise the barns/stable height to 23 feet, modify language to clarify exceptions to one story general limitations and re-introduce for first reading with proposed changes. Motion carried with the following vote: AYES: Mirsch, Wilson, Black, Mayor Pieper NOES: Dieringer ABSENT: None 13. NEW BUSINESS 13.A. CONSIDERATION OF AWARDING A CONSTRUCTION CONTRACT TO FIDELITY BUILDERS, INC. FOR PROVIDING CONSTRUCTION SERVICES ON THE TENNIS COURT ADA IMPROVEMENT PROJECT IN AN AMOUNT NOT -TO-EXCEED $783,506.25, AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT Presentation by Assistant to the City Manager / City Clerk Horvath After discussion, Mayor Pieper tabled the item to the next meeting. Without objection so ordered. 14. MATTERS FROM THE CITY COUNCIL – NONE 15. MATTERS FROM STAFF 15.A. RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS UPDATE Presentation by Management Analyst Crew Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Dieringer to receive and file. Motion carried unanimously with the following vote: AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper NOES: None ABSENT: None 16. RECESS TO CLOSED SESSION – 10:06 P.M. Page 10 of 297 MINUTES – CITY COUNCIL MEETING Monday, June 23, 2025 Page 4 16.A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (3 CASES) A. NAME OF CASE: CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.: 24STCV20953 B. NAME OF CASE: CITY OF ROLLING HILLS V. SCE CPUC DOCKET NO. C.24-10 -008 C. NAME OF CASE: CITY OF ROLLING HILLS V. SOCALGAS CPUC DOCKET NO. C.24-10 - 009 16.B. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION A CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT CODE SECTION 54956.9(C) AND (D)(4) REGARDING THE DECISION OF WHETHER TO INITIATE LITIGATION (1 CASE) RECOMMENDATION: NONE 16.C. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION A CLOSED SESSION WILL BE HELD, PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (D)(2) AND (E)(3) BASED ON EXISTING FACTS AND CIRCUMSTANCES THERE IS A SIGNIFICANT EXPOSURE TO LITIGATION AGAINST THE CITY (1 CASE) 17. RECONVENE TO OPEN SESSION – 11:08 P.M. 18. ADJOURNMENT : 11:08 P.M. The meeting was adjourned at 11:08 p.m. on June 23, 2025 in memory of former Rolling Hills Mayor and Councilmember Gordana Swanson. The next regular meeting of the City Council is scheduled to be held on Monday, Ju ly 14, 2025 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling- hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk Approved, ____________________________________ Jeff Pieper, Mayor Page 11 of 297 Item: 8.D. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Payment of Bills Background: None. Discussion: None. Fiscal Impact: None. Recommendation: Approve as presented. Attachments: 1. CL_AGN_250714_CC_PaymentOfBills 2. CL_AGN_250728_CC_PaymentOfBills Page 12 of 297 Page 13 of 297 Page 14 of 297 Page 15 of 297 Page 16 of 297 Item: 8.E. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Republic Services Recycling Tonnage And Complaint Reports For May and June 2025 Background: On July 1, 2020, the City entered into an Amended and Restated Agreement with Republic Services for the collection, transportation, recycling, composting, and disposal of solid waste, including recyclables, green waste, bulky items, and brush. The Agreement is scheduled to expire on June 30, 2029. As part of this partnership, the city regularly receives and reviews Recycling Tonnage and Complaint Reports from Republic Services. These reports serve several important municipal, regulatory, and community functions. Discussion: The primary purpose of the Republic Services Recycling Tonnage and Complaint Reports is to provide the City with oversight and transparency regarding its waste management and recycling services. These reports enable the City to monitor the volume of waste and recyclable materials collected and processed, as well as identify any recurring service issues or resident complaints. By regularly reviewing these reports, the City can ensure that Republic Services is fulfilling its contractual obligations, promptly addressing service deficiencies, and making informed decisions related to public education and operational improvements. Additionally, the reports support compliance with state and county mandates for recycling and waste diversion, while supplying essential data for planning and reporting to regulatory agencies. Below are highlights of the types of reports and notes included: Recycling Tonnage Report: Documents the total weight of recyclable materials collected, helping the City measure progress toward recycling and waste diversion goals and comply with mandated requirements. Complaint Report: Logs resident complaints related to waste and recycling services—such as missed pickups or other service issues, to enable tracking of service quality and resolution of recurring Page 17 of 297 concerns. Red Tags Report: Records instances where a "red tag" is issued at an address, indicating a violation or another issue with waste practices. Missed Pick-Up Report: Details incidents where scheduled waste pickups were missed, including the address, date, and resolution status. Commercial Recycling: Commercial recycling materials are hauled to various transfer facilities, with a portion separated and recovered. Recovery rates from these facilities are reported monthly and applied to servicing areas. Greenwaste Reporting: Greenwaste data in the Non-Franchise report may fluctuate monthly due to factors like changes in customer service types, load contamination, or data entry errors. Resident Services: Residents may request one free roll-off container for green waste disposal once a year. Monthly Residential Franchise Reports highlight usage of these bins. Diversion Requirements: Under the current Agreement between the City and Republic Services, Republic Services is required to achieve a minimum annual Diversion Rate of 30% for Residential Solid Waste Collection Services. This Diversion Rate is calculated by dividing the tons of materials recycled and shipped (net of residue) by the total tons of waste collected annually. However, the City itself must comply with CalRecycle’s mandate that requires a statewide recycling rate of at least 50%. This means the City must work with Republic Services to meet or exceed the 50% recycling goal, even though Republic Services’ contractual minimum is 30%. At the May 28 City Council meeting, Councilmember Mirsch requested clarification regarding the reported figure of 16.7 pounds of trash per person per year, noting that this number seemed surprisingly low. The Councilmember sought to verify the accuracy of this figure and whether it specifically referred to landfill trash rather than total waste. Staff worked with Republic Services and determined that the figure of 16.7 pounds does not represent the amount of trash generated per person per year. Rather, it is the maximum allowable landfill trash per person per day established by CalRecycle for the City of Rolling Hills to comply with the State’s 50% recycling mandate. It is important to note that the City achieves compliance with California’s recycling and waste diversion requirements by diverting green waste (such as yard trimmings and plant matter) from landfills and incorporating it into its overall waste management program. ADDITIONAL INFORMATION Free Residential Roll-Off Bin As mentioned, the City offers residents the opportunity to request one free roll-off container annually for green waste disposal. According to the current Residential Franchise Reports for January (labeled 1), February (labeled 2), and April (labeled 4), the reports highlight entries labeled “Greenwaste – Free Residential Roll-Off Bin” and “Trash-Free Residential Roll-Off Bin.” Although the City does not provide free roll-off bins for regular trash collection, the presence of “Trash-Free Residential Roll-Off Bin” in the report may indicate one of two possibilities: • When Republic Services retrieves the bin and returns it to their facility, they may have identified contamination in the green waste bin, such as non-green waste disposed of improperly. Page 18 of 297 • Alternatively, this may be due to data entry or keying errors that require correction. City staff has requested that the Reporting and Operations teams investigate these occurrences to determine the exact cause of this discrepancy and make any necessary corrections. Red Tag Report Abbreviations COMM: This column refers to Commercial service status. While Republic Services uses a standard red-tag reporting template across all its service jurisdictions, the City of Rolling Hills does not have commercial waste service. Therefore, entries under “COMM” are marked as “NO” for applicable red tags within the City. CONCLUSION The Republic Services Recycling Tonnage and Complaint Reports are essential tools for the City of Rolling Hills to monitor recycling performance, ensure regulatory compliance, maintain service quality, and promote transparency and continuous improvement in waste management services. Fiscal Impact: None. Recommendation: Receive and file. Attachments: 1. VC_REP_250525_May_Tonnage Report 2. VC_REP_250525_May_C&D Report 3. VC_REP_250525_May_CallLog 4. VC_REP_250519_May_CityComplaintList_Redacted 5. VC_REP_250525_May_RedTagReport 6. VC_REP_250529_May_CityRedTagList 7. VC_REP_250625_June_TonnageReport 8. VC_REP_250625_June_C&DReport 9. VC_REP_250625_June_Call Log Page 19 of 297 Year 2025 Diversion RequirementY Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 128.08 128.08 - 100.00% Greenwaste - Free Residential Roll Off Bin 1.63 1.63 - 100.00% Trash 189.31 - 189.31 0.00% Trash - Free Residential Roll Off Bin 10.51 - 10.51 0.00% 1 Total 329.53 129.71 199.82 39.36% 2 Greenwaste 102.30 102.30 - 100.00% Greenwaste - Free Residential Roll Off Bin 8.54 8.54 - 100.00% Recycle 4.35 2.02 2.33 46.46% Trash 181.14 - 181.14 0.00% Trash - Free Residential Roll Off Bin 16.57 - 16.57 0.00% 2 Total 312.90 112.86 200.04 36.07% 3 Greenwaste 110.94 110.94 - 100.00% Recycle 14.41 7.66 6.75 53.17% Trash 199.27 - 199.27 0.00% 3 Total 324.62 118.60 206.02 36.54% 4 Greenwaste 81.53 81.53 - 100.00% Recycle 0.28 0.13 0.15 48.11% Trash 201.63 - 201.63 0.00% Trash - Free Residential Roll Off Bin 19.37 - 19.37 0.00% 4 Total 302.81 81.66 221.15 26.97% 5 Greenwaste 85.39 85.39 - 100.00% Recycle 11.61 5.69 5.92 49.00% Trash 214.00 - 214.00 0.00% 5 Total 311.00 91.08 219.92 29.29% Grand Total 1,580.86 533.92 1,046.94 33.77% CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE 2025 Page 1 of 2 Page 20 of 297 Year 2025 Diversion RequirementN Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 C&D 10.85 8.71 2.14 80.24% Greenwaste 14.33 14.33 - 100.00% Recycle 0.20 0.08 0.12 41.79% Trash 56.68 - 56.68 0.00% 1 Total 82.06 23.12 58.94 28.17% 2 C&D 5.26 4.22 1.04 80.24% Recycle 0.19 0.09 0.10 46.46% Trash 21.78 - 21.78 0.00% 2 Total 27.23 4.31 22.92 15.82% 3 C&D 3.67 2.94 0.73 80.24% Greenwaste 9.52 9.52 - 100.00% Recycle 0.33 0.17 0.16 52.66% Trash 58.05 - 58.05 0.00% 3 Total 71.57 12.64 58.93 17.66% 4 C&D 26.23 23.13 3.10 88.20% Recycle 0.21 0.10 0.11 48.11% Trash 18.30 - 18.30 0.00% 4 Total 44.74 23.23 21.51 51.93% 5 Recycle 0.22 0.10 0.12 46.21% Trash 31.39 - 31.39 0.00% Organics 0.04 0.03 0.01 69.07% 5 Total 31.65 0.13 31.52 0.40% Grand Total 257.24 63.43 193.81 24.66% CITY OF ROLLING HILLS NON-FRANCHISE 2025 Page 2 of 2 Page 21 of 297 Republic Services City of Rolling Hills C&D Report Reporting Period May-25 Disposal Site Material Loads Taken Tons Collected *No C&D to report this month Summary Row Labels Sum of Tons Collected (blank) Grand Total Page 1 of 1 Page 22 of 297 Republic Services Call Log Report City:Rolling Hills Year 2025 Month/Quarter 5 Summary of Calls by Type Final Call Final Call Type Sub-Type Total 3.Missed Pick Up Missed Yard Waste - Residential 1 3.Missed Pick Up Total 1 Grand Total 1 Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Yard Waste - Residential 20250506-214812601 5/6/2025 8:24 AM (blank) Juan Romero Jimenez (blank)(blank)RESI 9020003284 1 RESIDENT 7 QUAIL RIDGE RD S ROLLING HILLS CA (000) 000-0000 Pg 1 of 1 Page 23 of 297 City of Rolling Hills - May 2025 Republic Services Complaint Log Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse Resolved 5/8/2025 12:01PM Missed Green Waste Pickup for 3 Months 17 Chuckwagon Rd. Tanasha Malone Tanasha Malone 5/9/2025 6:50AM Yes 5/9/2025 9:18AM Missed Trash Pickup 9 Upper Blackwater Canyon Tanasha Malone Tanasha Malone 5/9/2025 Yes 5/15/2025 9:30AM Missed Trash/ Green Waste Pickup For Over a Week 1 Buggywhip Dr. Tanasha Malone Tanasha Malone 5/15/2025 Yes Page 24 of 297 Rolling Hills Red Tags – May 2025 Date Address Code Issue COMM 5/27/2025 23 PORTUGESE RD 2 PLACEMENT NO 5/30/2025 18 BUGGYWHIP DR 9 HAZARDOUS WASTE NO Page 25 of 297 City of Rolling Hills- May 2025 Republic Services Red Tag List Republic Services - Red Tag List Date of Issue Time Issue Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of Reponse Resolved 5/9/2025 7:02AM Red Tag: Green Waste Overloaded 5/9/2025 7:05AM Red Tag: Driveway Access Blocked Page 26 of 297 Year 2025 Diversion RequirementY Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 128.08 128.08 - 100.00% Greenwaste - Free Residential Roll Off Bin 1.63 1.63 - 100.00% Trash 189.31 - 189.31 0.00% Trash - Free Residential Roll Off Bin 10.51 - 10.51 0.00% 1 Total 329.53 129.71 199.82 39.36% 2 Greenwaste 102.30 102.30 - 100.00% Greenwaste - Free Residential Roll Off Bin 8.54 8.54 - 100.00% Recycle 4.35 2.02 2.33 46.46% Trash 181.14 - 181.14 0.00% Trash - Free Residential Roll Off Bin 16.57 - 16.57 0.00% 2 Total 312.90 112.86 200.04 36.07% 3 Greenwaste 110.94 110.94 - 100.00% Recycle 14.41 7.66 6.75 53.17% Trash 199.27 - 199.27 0.00% 3 Total 324.62 118.60 206.02 36.54% 4 Greenwaste 81.53 81.53 - 100.00% Recycle 0.28 0.13 0.15 48.11% Trash 201.63 - 201.63 0.00% Trash - Free Residential Roll Off Bin 19.37 - 19.37 0.00% 4 Total 302.81 81.66 221.15 26.97% 5 Greenwaste 85.39 85.39 - 100.00% Recycle 11.61 5.69 5.92 49.00% Trash 214.00 - 214.00 0.00% 5 Total 311.00 91.08 219.92 29.29% 6 Greenwaste 76.33 76.33 - 100.00% Recycle 0.83 0.43 0.40 51.54% Trash 236.54 - 236.54 0.00% Trash - Free Residential Roll Off Bin 10.97 - 10.97 0.00% 6 Total 324.67 76.76 247.91 23.64% Grand Total 1,905.53 610.67 1,294.86 32.05% CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE 2025 Page 1 of 2 Page 27 of 297 Year 2025 Diversion RequirementN Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 C&D 10.85 8.71 2.14 80.24% Greenwaste 14.33 14.33 - 100.00% Recycle 0.20 0.08 0.12 41.79% Trash 56.68 - 56.68 0.00% 1 Total 82.06 23.12 58.94 28.17% 2 C&D 5.26 4.22 1.04 80.24% Recycle 0.19 0.09 0.10 46.46% Trash 21.78 - 21.78 0.00% 2 Total 27.23 4.31 22.92 15.82% 3 C&D 3.67 2.94 0.73 80.24% Greenwaste 9.52 9.52 - 100.00% Recycle 0.33 0.17 0.16 52.66% Trash 58.05 - 58.05 0.00% 3 Total 71.57 12.64 58.93 17.66% 4 C&D 26.23 23.13 3.10 88.20% Recycle 0.21 0.10 0.11 48.11% Trash 18.30 - 18.30 0.00% 4 Total 44.74 23.23 21.51 51.93% 5 Recycle 0.22 0.10 0.12 46.21% Trash 31.39 - 31.39 0.00% Organics 0.04 0.03 0.01 69.07% 5 Total 31.65 0.13 31.52 0.40% 6 C&D 11.76 11.76 - 100.00% Recycle 0.16 0.08 0.08 51.54% Trash 30.42 - 30.42 0.00% 6 Total 42.34 11.84 30.50 27.97% Grand Total 299.58 75.27 224.31 25.12% CITY OF ROLLING HILLS NON-FRANCHISE 2025 Page 2 of 2 Page 28 of 297 Republic Services City of Rolling Hills C&D Report Reporting Period June-25 Disposal Site Material Loads Taken Tons Collected CWS C&D 1 11.76 Summary Row Labels Sum of Tons Collected C&D 11.76 Grand Total 11.76 Page 1 of 1 Page 29 of 297 Republic Services Call Log Report City:Rolling Hills Year 2025 Month/Quarter 6 Summary of Calls by Type Final Call Final Call Type Sub-Type Total 3.Missed Pick Up Missed Bulk Service 2 3.Missed Pick Up Total 2 Grand Total 2 Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Bulk Service 20250624-217764816 6/24/2025 7:59 AM (blank)Cheryl Fortson (blank)(blank)RESI 9020002997 1 RESIDENT 2 MIDDLERIDGE LN S ROLLING HILLS CA (000) 000-0000 Pg 1 of 2 Page 30 of 297 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Bulk Service 20250625-217916704 6/25/2025 3:39 PM 6/27/2025 10:38 PM Brieana Smith (blank)(blank)RESI 9020002997 1 RESIDENT 2 MIDDLERIDGE LN S ROLLING HILLS CA (000) 000-0000 Pg 2 of 2 Page 31 of 297 Item: 8.F. Meeting Date: 7/28/2025 To: City Council From: Karina Bañales, City Manager Thru: Karina Bañales, City Manager Subject: For Second Reading and Adoption: Adopt by Title Only Ordinance No. 386 amending Chapter 17.16 of the Municipal Code regarding the height limits of single-family residential homes, stables and barns; and finding the action to be statutorily exempt from CEQA under section 21080.17 of the Public Resources Code Background: On May 28, 2025, the City Council received a presentation from staff outlining the Planning Commission’s recommendations regarding height limits for single-family residences, stables, and barns. Following the presentation, Ordinance No. 386 was introduced, proposing amendments to Chapter 17.16, Sections 17.16.060 and 17.16.080 of the Rolling Hills Municipal Code to formally establish these height limits. The Ordinance was scheduled for second reading and adoption on the June 9, 2025, consent calendar. However, during that meeting, Mayor Pieper requested that the item be pulled for further discussion. The Mayor expressed concerns about the proposed height limit and recommended increasing the maximum height from 18 feet to 21 feet, measured from the finished floor to the peak of the structure, for homes, barns, and stables. Mayor Pro Tem Dieringer also requested revisions to clarify the language of the ordinance. On June 23, 2025, staff presented the updated ordinance language for the City Council’s consideration and First Reading (Attachment B). The City Council voted 4-1, with Mayor Pro Tem Dieringer dissenting, to maintain the proposed ordinance’s home height at 21 feet, raise the barns/stable height to 23 feet, modify language to clarify exceptions to one-story general limitations, and re-introduce for first reading with proposed changes. The Ordinance is before the Council for second reading and adoption. This evening, Ordinance No. 386 (Attachment A) is presented for second reading and adoption. If adopted, the Ordinance will take effect on August 28, 2025. Discussion: None. Fiscal Impact: None. Page 32 of 297 Recommendation: Approve as presented. Attachments: 1. Attachment A 386_HeightLimit_Ordinance_F_A3 2. Attachment B CL_AGN_250623_CC_Item12B_Ord386_BuildHeights_AR_Packet Page 33 of 297 ORDINANCE NO. 386 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 17.16 OF TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE RESIDENTIAL HEIGHT LIMIT, AND FINDING THE ORDINANCE TO BE CATEGORICALLY EXEMPT FROM CEQA. WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and WHEREAS, the City is a semi-rural hillside community, characterized by predominantly single- story California ranch-style homes, large parcels with open space, and an abundance of equestrian facilities; and WHEREAS, one of the unique features of the City is the uniformity of homes throughout the years, which are typically limited to one story in height; and WHEREAS, in recent years, many homes have been constructed to maximize the building area on the lot, including increased height and a greater amount of grading to prepare many of the steeper properties for a structure; and WHEREAS, these trends have significantly altered the community’s character and affect surrounding properties, creating a high level of concern among residents related to development and design compatibility issues; and WHEREAS, the City Council desires to preserve and enhance the community’s character, particularly as it relates to residential building height; and WHEREAS, pursuant to the authority granted to the City by Article XI, Section 7 of the California Constitution, the City has the police power to regulate the use of land and property within the City in a manner designed to promote public convenience and general prosperity, as well as public health, safety, and welfare; and WHEREAS, the City Council desires to amend the Rolling Hills Municipal Code to impose height limits on residential developments in the City; and WHEREAS, on April 15, 2025, the Planning Commission conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report, supporting documents, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, on May 28, 2025, the City Council conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report and supporting documents, Planning Commission’s recommendation, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred. Page 34 of 297 2 THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS: Section 1. Incorporation of Recitals. The recitals above are incorporated by reference and adopted as findings by the City Council. Section 2. CEQA. The City Council finds that this Ordinance is determined to be categorically exempt from CEQA under Section 15061(b)(3) of the State CEQA Guidelines, which applies to projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The proposed Ordinance does not involve physical changes to the environment but rather regulates the height of residential developments. Since it does not result in any direct or indirect physical changes to the environment, there is no possibility that it could have a significant environmental impact. Section 3. General Plan. The City Council finds that this Ordinance is consistent with the goals and policies of the Rolling Hills General Plan. The proposed Ordinance is consistent with Housing Element Goal 2 “Maintain and enhance the quality of residential neighborhoods in Rolling Hills,” in support of the following policies: Policy 2.1: Encourage and assist in the maintenance and improvement of existing homes to maintain optimum standards of housing quality and design. Policy 2.3: Require compatible design to minimize the impact of residential redevelopment on existing residences. By imposing a height limit on residential development in the City, this Ordinance will ensure future development is compatible with the surrounding neighborhood and environment. Section 4. The Development Standard table in Section 17.16.060 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: Development Standard Zone District RA-S-1 RA-S-2 4. Height Limitation One story, no greater than 21’ (mezzanines and lofts are not permitted) except for stables and barns which shall be no greater than 23’; see Section 17.16.080 Section 5. Section 17.16.080 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: 17.16.080 - Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. Page 35 of 297 3 1. The maximum height permitted from finished floor to the highest peak of any building or structure shall be no greater than twenty-one (21) feet; and in no event shall the maximum height permitted for stables and barns (inclusive of any loft or storage area) exceed twenty-three (23) feet measured from the finished floor to the highest peak. For purposes of this subsection (A)(1), the height measurement shall be exclusive of projecting architectural features as defined in Section 17.12.160. 2. The maximum height permitted from finished floor of any building or structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: The following exceptions shall apply to the one-story general limitation specified in the first paragraph of Section (A) above: 1. A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. Section 6. The City Council’s actions are made upon review of the Planning Commission’s recommendation, the Staff Report, all oral and written comments, and the documentary evidence presented on the Ordinance.. Section 7. Effective Date. This Ordinance takes effect 30 days following its adoption. Section 8. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or application of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof. Section 10. Custodian of Records: The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. The Director of Planning and Community Services is the custodian of records for the record of proceedings. PASSED, APPROVED AND ADOPTED THIS 28th DAY OF JULY 2025. Page 36 of 297 4 JEFF PIEPER, MAYOR ATTEST: ____________________________________ CHRISTIAN HORVATH, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Civil Procedure Section 1094.6. Page 37 of 297 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I, Christian Horvath, City Clerk of the City of Rolling Hills, California, do hereby certify that the foregoing Ordinance No. 386 was adopted at a regular meeting of the City Council of the City of Rolling Hills held on the 28th day of July, 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Christian Horvath City Clerk Page 38 of 297 Agenda Item No.: 12.B Mtg. Date: 06/23/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:KARINA BAÑALES, CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT:CONSIDERATION OF ORDINANCE NO. 386 AMENDING CHAPTER 17.16 OF THE MUNICIPAL CODE REGARDING THE HEIGHT LIMITS OF SINGLE-FAMILY RESIDENTIAL HOMES, STABLES AND BARNS; AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION 21080.17 OF THE PUBLIC RESOURCES CODE DATE:June 23, 2025 BACKGROUND: On May 28, 2025, the City Council received a presentation from staff outlining the Planning Commission’s recommendations regarding height limits for single-family residences, stables, and barns (Attachment 03). Following the presentation, Ordinance No. 386 was introduced, proposing amendments to Chapter 17.16, Sections 17.16.060 and 17.16.080 of the Rolling Hills Municipal Code to formally establish these height limits. The Ordinance was scheduled for second reading and adoption on the June 9, 2025, consent calendar. However, during that meeting, Mayor Pieper requested that the item be pulled for further discussion. The Mayor expressed concerns about the proposed height limit and recommended increasing the maximum height from 18 feet to 21 feet, measured from the finished floor to the peak of the structure, for homes, barns, and stables. Mayor Pro Tem Dieringer also requested revisions to clarify the ordinance language, specifically, to ensure that attic or storage space within a structure does not count toward the 21-foot height limit. She further asked that staff clearly identify acceptable architectural styles or design features consistent with City expectations. As a result of these proposed substantive changes, the ordinance must return for further review and reintroduction. Staff and the City Attorney have since met to revise the language in response to the Council’s direction. A redline version of requested changes is provided (Attachment 02). This evening, staff is presenting the updated ordinance language for City Council’s 1 Page 39 of 297 consideration. If the revisions are acceptable, staff will bring the ordinance back for a second reading and adoption at the July 7, 2025, City Council meeting. DISCUSSION: Staff, in coordination with the City Attorney, revised the ordinance language in response to Mayor Pieper ’s request to increase the allowable height for homes, barns, and stables, as well as Mayor Pro Tem Dieringer ’s request for clarification. Ordinance No. 386 (Attachment 1) proposes amendments to Chapter 17.16, specifically Sections 17.16.060 and 17.16.080 of the Rolling Hills Municipal Code, to establish updated height limits for single-family residences, stables, and barns. Ordinance Text as Presented on June 9 The revised language is reflected in the proposed amendment to Section 17.16.060 (Lot Area and Dimensions), with additions shown in underline and deletions in strikethrough, as follows: Development Standard Zone District RA-S-1 & RA-S-2 4. Height Limited One story, no greater than 18’ (mezzanines and lofts are not permitted) except for stables and barns which shall be no greater than 20’ Section 17.16.080 (Height limitation) of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: 17.16.080 - Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) b e l o w. The maximum height permitted from finished floor to the peak of the structure shall be no greater than eighteen (18) feet except that the maximum height permitted for stables and barns shall be no greater than twenty (20) feet measured from the finished floor to the highest peak of the structure, exclusive of accessory architectural features as determined by the City. The maximum height permitted from finished floor of any structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: 1. A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. 2 Page 40 of 297 Updated Ordinance Text for Consideration A clean version of the updated ordinance text is provided below. Attachment 2 includes the proposed changes, with additions shown in blue text and deletions indicated by red strikethrough. It is important to note that any underlined text is considered new language. Development Standard Zone District RA-S-1 RA-S-2 4. Height Limited One story, no greater than 21’ (mezzanines and lofts are not permitted) except for stables and barns); see Section 17.16.080 17.16.080 - Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. 1. The maximum height permitted from finished floor to the highest peak of any building or structure shall be no greater than twenty-one (21) feet; and in no event shall the maximum height permitted for stables and barns (inclusive of any loft or storage area) exceed twenty-one (21) feet measured from the finished floor to the highest peak. For purposes of this subsection (A)(1), the height measurement shall be exclusive of projecting architectural features as defined in Section 17.12.160. 2. The maximum height permitted from finished floor of any building or structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: The following exceptions shall apply to the one-story limit specified in Section (A) above: 1. A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. FISCAL IMPACT: None. RECOMMENDATION: Approve as presented. ATTACHMENTS: Attachment 01 - 386_HeightLimit_Ordinance_F_A.pdf 3 Page 41 of 297 Attachment 02 - 386_HeightLimit_Ordinance_F_A_Change-ProRedline.pdf Attachment 03 - CL_AGN_250528_CC_Item11A.pdf 4 Page 42 of 297 ORDINANCE NO. 386 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 17.16 OF TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE RESIDENTIAL HEIGHT LIMIT, AND FINDING THE ORDINANCE TO BE CATEGORICALLY EXEMPT FROM CEQA. WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and WHEREAS, the City is a semi-rural hillside community, characterized by predominantly single- story California ranch-style homes, large parcels with open space, and an abundance of equestrian facilities; and WHEREAS, one of the unique features of the City is the uniformity of homes throughout the years, which are typically limited to one story in height; and WHEREAS, in recent years, many homes have been constructed to maximize the building area on the lot, including increased height and a greater amount of grading to prepare many of the steeper properties for a structure; and WHEREAS, these trends have significantly altered the community’s character and affect surrounding properties, creating a high level of concern among residents related to development and design compatibility issues; and WHEREAS, the City Council desires to preserve and enhance the community’s character, particularly as it relates to residential building height; and WHEREAS, pursuant to the authority granted to the City by Article XI, Section 7 of the California Constitution, the City has the police power to regulate the use of land and property within the City in a manner designed to promote public convenience and general prosperity, as well as public health, safety, and welfare; and WHEREAS, the City Council desires to amend the Rolling Hills Municipal Code to impose height limits on residential developments in the City; and WHEREAS, on April 15, 2025, the Planning Commission conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report, supporting documents, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, on May 28, 2025, the City Council conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report and supporting documents, Planning Commission’s recommendation, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred. 5 Page 43 of 297 2 THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS: Section 1. Incorporation of Recitals. The recitals above are incorporated by reference and adopted as findings by the City Council. Section 2. CEQA. The City Council finds that this Ordinance is determined to be categorically exempt from CEQA under Section 15061(b)(3) of the State CEQA Guidelines, which applies to projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The proposed Ordinance does not involve physical changes to the environment but rather regulates the height of residential developments. Since it does not result in any direct or indirect physical changes to the environment, there is no possibility that it could have a significant environmental impact. Section 3. General Plan. The City Council finds that this Ordinance is consistent with the goals and policies of the Rolling Hills General Plan. The proposed Ordinance is consistent with Housing Element Goal 2 “Maintain and enhance the quality of residential neighborhoods in Rolling Hills,” in support of the following policies: Policy 2.1: Encourage and assist in the maintenance and improvement of existing homes to maintain optimum standards of housing quality and design. Policy 2.3: Require compatible design to minimize the impact of residential redevelopment on existing residences. By imposing a height limit on residential development in the City, this Ordinance will ensure future development is compatible with the surrounding neighborhood and environment. Section 4. The Development Standard table in Section 17.16.060 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: Development Standard Zone District RA-S-1 RA-S-2 4. Height Limitation One story, no greater than 21’ (mezzanines and lofts are not permitted) except for stables and barns); see Section 17.16.080 Section 5. Section 17.16.080 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: 17.16.080 - Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. 6 Page 44 of 297 3 1. The maximum height permitted from finished floor to the highest peak of any building or structure shall be no greater than twenty-one (21) feet; and in no event shall the maximum height permitted for stables and barns (inclusive of any loft or storage area) exceed twenty-one (21) feet measured from the finished floor to the highest peak. For purposes of this subsection (A)(1), the height measurement shall be exclusive of projecting architectural features as defined in Section 17.12.160. 2, The maximum height permitted from finished floor of any building or structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: The following exceptions shall apply to the one-story limit specified in Section (A) above: 1. A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. Section 6. The City Council’s actions are made upon review of the Planning Commission’s recommendation, the Staff Report, all oral and written comments, and the documentary evidence presented on the Ordinance. Section 7. Effective Date. This Ordinance takes effect 30 days following its adoption. Section 8. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or application of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof. Section 10. Custodian of Records: The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. The Director of Planning and Community Services is the custodian of records for the record of proceedings. PASSED, APPROVED AND ADOPTED THIS __th DAY OF ________ 2025. 7 Page 45 of 297 4 JEFF PIEPER, MAYOR ATTEST: ____________________________________ CHRISTIAN HORVATH, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Civil Procedure Section 1094.6. 8 Page 46 of 297 ORDINANCE NO. 386 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 17.16 OF TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE RESIDENTIAL HEIGHT LIMIT,AN D FINDING THE ORDINANCE TO BE CATEGORICALLY EXEMPT FROM CEQA. WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and WHEREAS, the City is a semi-rural hillside community, characterized by predominantly single-story California ranch-style homes, large parcels with open space, and an abundance of equestrian facilities; and WHEREAS, one of the unique features of the City is the uniformity of homes throughout the years, which are typically limited to one story in height; and WHEREAS, in recent years, many homes have been constructed to maximize the building area on the lot, including increased height and a greater amount of grading to prepare many of the steeper properties for a structure; and WHEREAS, these trends have significantly altered the community’s character and affect surrounding properties, creating a high level of concern among residents related to development and design compatibility issues; and WHEREAS, the City Council desires to preserve and enhance the community’s character, particularly as it relates to residential building height; and WHEREAS, pursuant to the authority granted to the City by Article XI, Section 7 of the California Constitution, the City has the police power to regulate the use of land and property within the City in a manner designed to promote public convenience and general prosperity, as well as public health, safety, and welfare; and WHEREAS, the City Council desires to amend the Rolling Hills Municipal Code to impose height limits on residential developments in the City; and WHEREAS, on April 15, 2025, the Planning Commission conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report, supporting documents, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, on May 28, 2025, the City Council conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report and supporting documents, Planning Commission’s recommendation, public testimony, and all appropriate information submitted with the Ordinance; and 9 Page 47 of 297 2 RA-S-1 Development Standard RA-S-2 Zone District 4. Height Limitation WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred. THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOW S: Section 1.Incorporation of Recitals. The recitals above are incorporated by reference and adopted as findings by the City Council. Section 2.CEQA. The City Council finds that this Ordinance is determined to be categorically exempt from CEQA under Section 15061(b)(3) of the State CEQA Guidelines, which applies to projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The proposed Ordinance does not involve physical changes to the environment but rather regulates the height of residential developments. Since it does not result in any direct or indirect physical changes to the environment, there is no possibility that it could have a significant environmental impact. Section 3.General Plan. The City Council finds that this Ordinance is consistent with the goals and policies of the Rolling Hills General Plan. The proposed Ordinance is consistent with Housing Element Goal 2 “Maintain and enhance the quality of residential neighborhoods in Rolling Hills,” in support of the following policies: Policy 2.1: Encourage and assist in the maintenance and improvement of existing homes to maintain optimum standards of housing quality and design. Policy 2.3: Require compatible design to minimize the impact of residential redevelopment on existing residences. By imposing a height limit on residential development in the City, this Ordinance will ensure future development is compatible with the surrounding neighborhood and environment. Section 4.The Development Standard table in Section 17.16.060 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: One story, no greater than 1821’ (mezzanines and lofts are not permitted)except for stables and barns which shall be no greater than 20’); see Section 17.16.080 Section 5.Section 17.16.080 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: 17.16.080 - Height limitation. A.General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. 10 Page 48 of 297 1.The maximum height permitted from finished floor to the highest peak of theany building or structure shall be no greater than eighteentwenty-one (1821) feet except that; and in no event shall the maximum height permitted for stables and barns shall be no greater than twenty (20)(inclusive of any loft or storage area) exceed twenty-one (21) feet measured from the finished floor to the highest peak of the structure,. For purposes of this subsection (A)(1), the height measurement shall be exclusive of accessoryprojecting architectural features as determined by the City. defined in Section 17.12.160. 2,The maximum height permitted from finished floor of any building or structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B.Exceptions: The following exceptions shall apply to the one-story limit specified in Section (A) above: 1.A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by a solid wall. 2.Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3.A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. Section 6.The City Council’s actions are made upon review of the Planning Commission’s recommendation, the Staff Report, all oral and written comments, and the documentary evidence presented on the Ordinance.. Section 7.Effective Date. This Ordinance takes effect 30 days following its adoption. Section 8.Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or application of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof. Section 10.Custodian of Records: The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. The Director of Planning and Community Services is the custodian of records for the record of proceedings. 3 11 Page 49 of 297 PASSED, APPROVED AND ADOPTED THIS __th DAY OF ________ 2025. JEFF PIEPER, MAYOR ATTEST: ____________________________________ CHRISTIAN HORVATH, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Civil Procedure Section 1094.6. 4 12 Page 50 of 297 0 Table Insert Changes: 0 Table Delete 0 Add Intelligent Table Comparison: Active Table moves to 14 0 Summary report: Litera Compare for Word 11.10.1.2 Document comparison done on 6/19/2025 1:50:20 PM Table moves from 0 Delete Embedded Graphics (Visio, ChemDraw, Images etc.) 10 0 Original DMS: iw://bbklaw-mobility.imanage.work/IMANAGE/43895839/1 Embedded Excel 0 Move From Format changes 0 0 Total Changes: Modified DMS: iw://bbklaw-mobility.imanage.work/IMANAGE/43895839/2 24 Move To Style name: Default Style 13 Page 51 of 297 Agenda Item No.: 11.A Mtg. Date: 05/28/2025 TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM:KARINA BAÑALES, CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: CONSIDERATION OF ORDINANCE 386 AMENDING CHAPTER 17.16 OF THE MUNICIPAL CODE REGARDING THE HEIGHT LIMITS OF SINGLE-FAMILY RESIDENTIAL HOMES, STABLES AND BARNS; AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION 21080.17 OF THE PUBLIC RESOURCES CODE DATE:May 28, 2025 BACKGROUND: Over the past several months, the Planning Commission has been reviewing the City’s regulations related to building height limitations for residential structures, barns, and stables. The intent of this review was to clarify standards and ensure consistency with the City’s rural character and development goals. On October 15, 2024, the Planning Commission directed staff to prepare a report on the City's regulations related to building height limitations. At that time, the Rolling Hills Municipal Code (RHMC) did not specify numeric height limits for these structures. However, the RHMC did state that “a building or structure shall have no more than one story, meaning that there shall be no story on top of another” (Attachment 3). The staff report from this meeting is included as Attachment 9. At its March 18, 2025 meeting, the Planning Commission reviewed staff’s report on existing development patterns and relevant RHMC provisions. Following discussion, the Commission directed staff to prepare a code amendment establishing maximum ridge heights of 18 feet for single-family residences and 20 feet for barns and stables. The staff report from this meeting is included as Attachment 10. On April 15, 2025, the Planning Commission reviewed and approved the draft ordinance (Attachment 1) and voted 4-0 (with Commissioner Kirkpatrick absent) to adopt Resolution No. 2025-04 (Attachment 2), recommending that the City Council adopt an ordinance amending Chapter 17.16 of Title 17 of the Rolling Hills Municipal Code to codify these height limits. The staff report from this meeting is included as Attachment 11. 2614 Page 52 of 297 This evening, staff is requesting City Council consideration of Ordinance No. 386 (Attachment 1), which proposes clear regulations regarding maximum allowable structure heights. This ordinance is intended to preserve the scenic beauty, natural landscape, and residential character of the community. As the City continues to grow, the proposed height limits would help ensure that new development remains consistent with the community’s established aesthetic values and overall harmony. DISCUSSION: In recent years, there has been a trend toward increased structure heights and overall massing. At both the October 15, 2024 and March 18, 2025 Planning Commission meetings, staff presented relevant sections of the Rolling Hills Municipal Code (RHMC) addressing height regulations. This allowed the Commissioners to consider these provisions and develop a recommendation for City Council review. To further support the Commission’s efforts, staff conducted research on building heights within the City. The data, compiled from approved plans between 2017 and 2024, includes both residences and stables. Heights ranged from 11 to 25 feet, with some newer structures exceeding 25 feet (Attachment 4). Notably, in 2023 and 2024, there has been a trend toward taller stables, many of which fall within the 20 to 25-foot range. The following sections from the RHMC were reviewed and considered as part of this effort: Basements - RHMC Chapter 17.12 – Definitions Basements are located below ground and are often not visible. Homes may include multiple basement levels. Basement walls—except those within light wells—may not exceed 5 feet in height and must maintain an average height of no more than 2.5 feet at any point immediately adjacent to the exterior of the basement (Attachment 5). Stables & Lofts Stables are considered a valuable asset to each property and contribute significantly to the City’s rural, equestrian character. Based on staff research, the RHMC does not establish a specific height limit for stables. Over the past five years, stables have been trending taller. While the average height of buildings in Rolling Hills is approximately 17 feet, the tallest stable recorded was 25 feet. Many stables also include lofts, as defined in RHMC Section 17.18.060. These lofts, which may resemble second stories, must have a plate height that does not exceed 7 feet. They are intended for hay and equipment storage or use as a tack room and may not contain sleeping quarters (Attachment 6). Aviaries (Bird Homes) Aviaries larger than 200 square feet may not have a roof peak height that exceeds 16 feet (Attachment 7). Storage Areas RHMC Section 17.12.190 defines a storage area as "a space within a building or structure, including attics, used for storing items." Storage areas may be located above or below a story but are not intended to be livable spaces. As such, they cannot include exterior doors, window openings, heating, or air conditioning. The height of a storage area may not exceed 6 feet at any point. Attics may have ceilings that follow the angle of the roofline, which can exceed 6 feet at the peak; however, staff reviews plans to ensure that staircases are not shown leading 2715 Page 53 of 297 to attic storage areas (Attachment 5). Accessory Dwelling Units (ADUs) – RHMC Chapter 17.28.050 For detached ADUs on lots with an existing or proposed single-family or multifamily dwelling, the maximum height is limited to 16 feet. This height is measured from the existing legal grade or the level of the lowest floor—whichever is lower—to the structure’s peak. If the ADU is attached to the primary dwelling, it may not exceed 25 feet in height or the height limitation imposed by the underlying zone, whichever is lower (Attachment 8). Based on the information presented, the Planning Commission discussed building heights for residential structures, barns, and stables. At the conclusion of these discussions, the Commissioners agreed that a maximum residential building height of 18 feet was reasonable. For barns and stables, the Commissioners shared the heights of stables on their own properties and used a practical approach to estimate the necessary height to accommodate stall areas and tack room or loft space. This resulted in a consensus that a 20-foot height was appropriate for barns and stables. Below is language that the City Council is considering this evening: Municipal Ordinance No. 386 The amendment to the Rolling Hills Municipal Zoning Code Chapter 17.16, Sections 17.16.060 & 17.16.080 are as follows: Section 17.16.060 (Lot area and dimensions) of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: Development Standard Zone District RA-S-1 & RA-S-2 4. Height Limited One story, no greater than 18’ (mezzanines and lofts are not permitted) except for stables and barns which shall be no greater than 20’ Section 17.16.080 (Height limitation) of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: 17.16.080 - Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. The maximum height permitted from finished floor to the peak of the structure shall be no greater than eighteen (18) feet except that the maximum height permitted for stables and barns shall be no greater than twenty (20) feet measured from the finished floor to the highest peak of the structure, exclusive of accessory architectural features as determined by the City. The maximum height permitted from finished floor of any structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: 1. A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by 2816 Page 54 of 297 a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. Notice of Public Hearing This item was publicly noticed in the Daily Breeze on May 1, 2025 (Attachment 11). Public Comment As of the date of this report, no public comments have been received. FISCAL IMPACT: None. RECOMMENDATION: Open the public hearing, receive public testimony, close the public hearing, and by motion: Find that the adoption of the proposed ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.17; and introduce for first reading by title only Ordinance No. 386 regarding the height limits of single-family residential homes, stables and barns. ATTACHMENTS: Attachment 01 - 386_HeightLimit_Ordinance_D.pdf Attachment 02 - 2025-04_PC_Resolution_ResidentialHeightLimit_F_E.pdf Attachment 03 - PL_SUB_BH_BuildingHeightsReport_Chart.pdf Attachment 04 - PL_SUB_BH_STAFF REPORT OF HEIGHTS.pdf Attachment 05 - PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions_Basements.pdf Attachment 06 - PL_SUB_BH_RHMC_Section_17.18.060_Stable.pdf Attachment 07 - PL_SUB_BH_RHMC_Section_17.18.070_Aviaries.pdf Attachment 08 - PL_SUB_BH_RHMC_Chapter17.28_Section17.28.050_GeneralADUandJADURequirements.pdf Attachment 09 - CL_AGN_241015_PC_Item12A_SR.pdf Attachment 10 - CL_AGN_250318_PC_Item12A_SR.pdf Attachment 11 - CL_AGN_250415_PC_Item10C_SR.pdf Attachment 12 - CL_PBN_250528_CC_HeightLimitOrdinance_Affidavit.pdf 2917 Page 55 of 297 ORDINANCE NO. 386 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 17.16 OF TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE RESIDENTIAL HEIGHT LIMIT, AND FINDING THE ORDINANCE TO BE CATEGORICALLY EXEMPT FROM CEQA. WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and WHEREAS, the City is a semi-rural hillside community, characterized by predominantly single- story California ranch-style homes, large parcels with open space, and an abundance of equestrian facilities; and WHEREAS, one of the unique features of the City is the uniformity of homes throughout the years, which are typically limited to one story in height; and WHEREAS, in recent years, many homes have been constructed to maximize the building area on the lot, including increased height and a greater amount of grading to prepare many of the steeper properties for a structure; and WHEREAS, these trends have significantly altered the community’s character and affect surrounding properties, creating a high level of concern among residents related to development and design compatibility issues; and WHEREAS, the City Council desires to preserve and enhance the community’s character, particularly as it relates to residential building height; and WHEREAS, pursuant to the authority granted to the City by Article XI, Section 7 of the California Constitution, the City has the police power to regulate the use of land and property within the City in a manner designed to promote public convenience and general prosperity, as well as public health, safety, and welfare; and WHEREAS, the City Council desires to amend the Rolling Hills Municipal Code to impose height limits on residential developments in the City; and WHEREAS, on April 15, 2025, the Planning Commission conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report, supporting documents, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, on May 28, 2025, the City Council conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report and supporting documents, Planning Commission’s recommendation, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred. 3018 Page 56 of 297 2 THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS: Section 1. Incorporation of Recitals. The recitals above are incorporated by reference and adopted as findings by the City Council. Section 2. CEQA. The City Council finds that this Ordinance is determined to be categorically exempt from CEQA under Section 15061(b)(3) of the State CEQA Guidelines, which applies to projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The proposed Ordinance does not involve physical changes to the environment but rather regulates the height of residential developments. Since it does not result in any direct or indirect physical changes to the environment, there is no possibility that it could have a significant environmental impact. Section 3. General Plan. The City Council finds that this Ordinance is consistent with the goals and policies of the Rolling Hills General Plan. The proposed Ordinance is consistent with Housing Element Goal 2 “Maintain and enhance the quality of residential neighborhoods in Rolling Hills,” in support of the following policies: Policy 2.1: Encourage and assist in the maintenance and improvement of existing homes to maintain optimum standards of housing quality and design. Policy 2.3: Require compatible design to minimize the impact of residential redevelopment on existing residences. By imposing a height limit on residential development in the City, this Ordinance will ensure future development is compatible with the surrounding neighborhood and environment. Section 4. The Development Standard table in Section 17.16.060 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: Development Standard Zone District RA-S-1 RA-S-2 4. Height Limitation One story, no greater than 18’ (mezzanines and lofts are not permitted) except for stables and barns which shall be no greater than 20’ Section 5. Section 17.16.080 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: 17.16.080 - Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. 3119 Page 57 of 297 3 The maximum height permitted from finished floor to the highest peak of the structure shall be no greater than eighteen (18) feet except that the maximum height permitted for stables and barns shall be no greater than twenty (20) feet measured from the finished floor to the highest peak of the structure, exclusive of accessory architectural features as determined by the City. The maximum height permitted from finished floor of any structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: 1. A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. Section 6. The City Council’s actions are made upon review of the Planning Commission’s recommendation, the Staff Report, all oral and written comments, and the documentary evidence presented on the Ordinance.. Section 7. Effective Date. This Ordinance takes effect 30 days following its adoption. Section 8. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or application of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof. Section 10. Custodian of Records: The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. The Director of Planning and Community Services is the custodian of records for the record of proceedings. PASSED, APPROVED AND ADOPTED THIS __th DAY OF ________ 2025. JEFF PIEPER, MAYOR 3220 Page 58 of 297 4 ATTEST: ____________________________________ CHRISTIAN HORVATH, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Civil Procedure Section 1094.6. 3321 Page 59 of 297 3422 Page 60 of 297 3523 Page 61 of 297 3624 Page 62 of 297 3725 Page 63 of 297 3826 Page 64 of 297 3927 Page 65 of 297 Building Heights Report RESOLUTION ADDRESS ROOF HEIGHT STRUCTURE TYPE 2023-15 8 Quail Ridge Road N 25' Stable (Plus 7' Cupola) 2024-09 1 Morgan Lane 24' 8" Stable 2023-02 9 Portuguese Bend Road 21' 5" Stable 2024-03 4 Spur Lane 21' Home 2023-06 20 Upper Blackwater Canyon 21' Home 2018-01 20 Upper Blackwater Canyon 20' Stable 2021-05 15 Upper Blackwater Canyon Road 20' Stable 2017-10 5 Pine Tree Lane 20' Home 2024-14 2 Possum Ridge 19' 6" Stable 2024-05 2 Possum Ridge 18' 9" Home 2019-10 1 Poppy Trail Lane 18' 8 1/4" Home 2023-16 11 Flying Mane 18' 1 1/2" Home 2023-13 19 Portuguese Bend Road 18' Home 2023-04 17 Crest Road East 17' 6" Home 2019-13 8 Middleridge Lane south 17' 4" Home 2022-14 2 Flying Mane Road 16' 9 5/8" Home 2021-02 3 Open Brand Road 16' 8" Home 2018-16 26 Middleridge Lane South 16' 2" Home 2018-03 11 Saddleback Road 16' Stable (Plus 5' Cupola) 2023-11 4 Poppy Trail Lane 15' 5" Home Going to PC 2 Quail Ridge Road South 14' 11 1/2" Home 2022-17 21 Chuckwagon Road 14' 11" Pool House 2024-06 23 Crest Road East 14' 6" Home 2017-10 5 Pine Tree Lane 14' Stable (Plus 5' Cupola) 2025-02 1 Pinto Road 13' 7 3/16" Garage 2024-02 29 Crest Road West 13'6" Stable 2024-05 29 Eastfield Drive 13'3" Home 2023-11 4 Poppy Trail Lane 13' 11" ADU 2023-14 7 Pine Tree Lane 13' 2" House 2017-20 16 Pine Tree Lane 12' 11 1/2" House 2021-09 23 Chuckwagon 12' 3" ADU 2019-10 1 Poppy Trail Lane 12' 1/4' Stable 2023-03 74 Portuguese Bend Road 11' Stable Average 17 High 25 Low 11 4028 Page 66 of 297 Building Heights Report RESOLUTION ADDRESS ROOF HEIGHT STRUCTURE TYPE 2023-15 8 Quail Ridge Road N 25' Stable (Plus 7' Cupola) 2024-09 1 Morgan Lane 24' 8" Stable 2023-02 9 Portuguese Bend Road 21' 5" Stable 2024-03 4 Spur Lane 21' Home 2023-06 20 Upper Blackwater Canyon 21' Home 2018-01 20 Upper Blackwater Canyon 20' Stable 2021-05 15 Upper Blackwater Canyon Road 20' Stable 2017-10 5 Pine Tree Lane 20' Home 2024-14 2 Possum Ridge 19' 6" Stable 2024-05 2 Possum Ridge 18' 9" Home 2019-10 1 Poppy Trail Lane 18' 8 1/4" Home 2023-16 11 Flying Mane 18' 1 1/2" Home 2023-13 19 Portuguese Bend Road 18' Home 2023-04 17 Crest Road East 17' 6" Home 2019-13 8 Middleridge Lane south 17' 4" Home 2022-14 2 Flying Mane Road 16' 9 5/8" Home 2021-02 3 Open Brand Road 16' 8" Home 2018-16 26 Middleridge Lane South 16' 2" Home 2018-03 11 Saddleback Road 16' Stable (Plus 5' Cupola) 2023-11 4 Poppy Trail Lane 15' 5" Home Going to PC 2 Quail Ridge Road South 14' 11 1/2" Home 2022-17 21 Chuckwagon Road 14' 11" Pool House 2024-06 23 Crest Road East 14' 6" Home 2017-10 5 Pine Tree Lane 14' Stable (Plus 5' Cupola) 2025-02 1 Pinto Road 13' 7 3/16" Garage 2024-02 29 Crest Road West 13'6" Stable 2024-05 29 Eastfield Drive 13'3" Home 2023-11 4 Poppy Trail Lane 13' 11" ADU 2023-14 7 Pine Tree Lane 13' 2" House 2017-20 16 Pine Tree Lane 12' 11 1/2" House 2021-09 23 Chuckwagon 12' 3" ADU 2019-10 1 Poppy Trail Lane 12' 1/4' Stable 2023-03 74 Portuguese Bend Road 11' Stable Average 17 High 25 Low 11 City of Rolling Hills Building Heights Report 4129 Page 67 of 297           Created: 2024‐05‐03 17:45:25 [EST]  (Supp. No. 28)    Page 1 of 2  DEFINITIONS  17.12.020 "B" words, terms and phrases.  Barn. See "stable."   "Basement" means any floor level below the first story of the primary residence, except  that a floor level in a building having only one floor level shall be classified as a basement unless  such floor level qualifies as a first story as defined herein. Except for walls within light wells,  basement walls across any elevation may not exceed a height of five feet above finished grade  at any point immediately adjacent to the basement exterior, and shall have no greater than an  average of two and one‐half feet exterior height. Basements shall comply with the Los Angeles  County Building Code requirements. Basement well(s) shall be incorporated into the overall  design of the building so that it does not give an appearance of a separate story.   "Building" means any structure having a roof supported by columns or walls and intended  for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or  materials of any kind or nature.  17.12.030 ‐ "C" words, terms and phrases.  Cellar. See "basement."    17.12.120 "L" words, terms and phrases.  "Loft" means an area above a stable utilized for storage of feed and hay, saddles, bridles,  other horse equipment and similar equestrian or agricultural related items, or tack room uses,  but excludes sleeping quarters.     17.12.160 ‐ "P" words, terms and phrases.  "Plate height" means the height of a building measured from the finished floor level to the  top of the wall.    17.12.190 "S" words, terms and phrases.  "Stable" means the same as "barn" and is a building or a portion of a building designed and  constructed to shelter permitted domestic animals and store farm implements, hay, grain,  equestrian and horticultural related items and equipment. Stable may include agricultural  space, loft and tack room space. Stable shall not be a place for human habitation, except for  uses specifically permitted in the tack room; it may not be rented out or be used for human  sleeping or commercial purposes.  4230 Page 68 of 297           Created: 2024‐05‐03 17:45:25 [EST]  (Supp. No. 28)    Page 2 of 2  "Storage area" means space within a building or structure, including attics, used for storing  of items. It includes spaces located below or above a story and may not exceed six feet in height  at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,  which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall  not have doors to the exterior, window openings, heating or air conditioning.   "Storage room, free standing," shall mean an accessory structure used exclusively for  storage of household, equestrian, garden and similar items.  "Story" means that portion of a building included between the upper surface of any floor  and the ceiling or roof above it. There shall be no story on top of another, except as permitted  in Section 17.16.080(B) of this title.  "Structure" means a combination of materials assembled in a form for use, occupancy or  ornamentation whether installed on, above or below the surface of land or water and requiring  a fixed location or attached to something having a fixed location. Structure shall also include,  but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,  latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden  walls, decks, and subterranean structures other than basements.  4331 Page 69 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 1 of 3 17.18.060 Requirements for stables requiring conditional use permit. All stables over two hundred square feet shall meet the following requirements: A. General requirements and uses: 1. The building occupied by a stable shall be designed for rural and agricultural purpose only. 2. Stable structure shall not be permitted in the front yard, and shall be located no less than twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from side property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line and from the rear property line. 3. Minimum of sixty percent of the entire structure shall be maintained for agricultural space as defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5). 4. Maximum of forty percent, but not to exceed eight hundred square feet, of the entire structure may be maintained as tack room space as defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5). Tack room may be detached from the main stable structure. 5. Notwithstanding any other provision of this chapter, an existing stable, legally constructed prior to the effective date of the ordinance from which this chapter derives (August 12, 2010), which has a loft area that is maintained as a tack room and the loft area comprises more than forty percent of the size of the first floor may continue to be maintained provided that the area of the loft used as a tack room does not exceed eight hundred square feet, that no other tack room exists on the property and the remaining of the structure and its uses are in compliance with the remaining sections of this chapter. 6. When calculating the size of the stable, the entire footprint including the loft area shall be included, as measured from the exterior of the walls. 7. If there is more than one stable building on a lot, the tack room space shall be calculated as a percentage of the entire square footage of the structures and such tack room space may only be located in one of the structures; notwithstanding the above, it may not exceed eight hundred square feet. 8. Covered porch shall not be included in the size of the stable for the purpose of calculating the agricultural and tack room space of the stable. 9. Stables shall not be used as sleeping quarters for humans. 10. Stables shall be used for the exclusive purpose of keeping permitted domestic animals and related storage and uses, unless otherwise permitted by this chapter. Commercial uses shall not be permitted. B. Exterior appearance of stables and areas immediately adjacent thereto: 1. Whether or not the stable is used for keeping permitted domestic animals, the exterior of the stable structure shall continue to appear as a stable. 2. Areas adjacent to the agricultural space entrance/exit of a stable may have a porous, roughened surface but may not be paved. It shall remain such or may be covered with grass or other low growing ground cover during the time when the agricultural space is not used for keeping of horses or other animals. 3. A porous surface (not paved) may be provided by the access to the tack room space of the stable. 4432 Page 70 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 2 of 3 4. The surface area of a corral, pen, paddock, turnout or riding ring shall be covered with dirt or sand surface. It shall remain such or be planted with grass or other low growing ground cover during the time when the stable structure is not used for keeping of horses or other animals. C. Tack Room Space. 1. Tack room shall only be used for activities that impact the senses in a manner similar or less than that of traditional stable activities. Furthermore, all activities that are loud, raucous, annoying, or that produce unusual noises, lighting or other impacts that offend the peace and quiet of persons of ordinary sensibilities and interferes with the comfortable enjoyment of life or property of any neighboring property are prohibited. Such permitted activities shall be deemed to be "passive activities" for the purpose of this chapter. 2. Tack room shall not be used as sleeping quarters for humans. 3. Tack room shall not exceed forty percent of the size of the stable, including the size of the loft, if any, except as specified in Section 17.18.060(A)(5) and may not exceed eight hundred square feet. 4. Tack room may contain furniture, excluding beds. 5. Tack room may have finished floors, walls and ceiling. 6. Tack room may have glazed (glass) window openings. 7. Tack room may have standard size doors. 8. Tack room may have amenities such as air conditioning, heating, electrical and phone outlets. 9. Tack room may have a kitchenette and sanitary facility, including shower, sink and toilet. 10. Building and Safety Department review and building permits shall be required for all modifications. 11. All modifications and retrofitting of the tack room space shall be made in such a manner so that it could be convertible to a tack room, at such time as the structure is to be used for keeping of animals. 12. Tack room may be detached from the main stable structure, however it shall meet all the requirements for a tack room as specified in this section. D. Agricultural Space Within the Stable. 1. Agricultural space shall be no less than sixty percent of the size of the stable including the size of the loft, if any, except as specified in Section 17.18.060(A)(5). Agricultural space may contain, but not be limited to stalls, wash racks, feed room, hay storage room, grooming area, tools and utilities storage area and other equestrian and agricultural spaces. The agricultural space may be used for storage of vehicles and general household items, but shall have a stable like appearance. 2. Entry doorways to the stalls shall be a minimum of four feet wide and seven and one-half feet high. 3. The exterior doors shall provide the appearance of a stable door. 4. Roll up or overhead doors are prohibited. 5. Ventilation and drainage facilities shall be subject to building code requirements. 6. Safety electrical outlets with covers may be installed, however they shall be located out of horses' reach when the space is used for keeping of horses. 4533 Page 71 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 3 of 3 7. Glazed (glass) window openings may be permitted during a time when the stable is not used for keeping of animals, but shall be removable for easy conversion to animal keeping uses. E. Loft Space within a Stable. 1. Loft may be permitted above a stable structure. 2. Loft may be used and counted as part of the agricultural space or as a tack room space, provided it meets the agricultural or tack room space requirements of Section 17.18.060(C) and (D)). 3. Loft may not be used as a tack room, if another tack room exists within the stable structure or elsewhere on the property. 4. Glazed (glass) window openings shall not be allowed in a loft if a loft is used for storage of hay, feed or other agricultural use. Notwithstanding the above, if the loft is used as other storage or working area or as a tack room, then removable glazed openings may be allowed. 5. The plate height for the wall of the loft shall be no greater than seven feet. 6. If a loft is constructed in such a way that access is provided from the exterior, the area immediately adjacent to the exterior of the loft shall not be paved, but may have a porous surface. 7. The area immediately adjacent to the exterior of the loft shall not be used for parking of vehicles, except for vehicles delivering agricultural goods and equipment. (Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 324, § 9 (Exh. A, Pts. H, I, K), 8-8-2011; Ord. No. 332, §§ 8C, D, 1-14-2013) 4634 Page 72 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 1 of 1 17.18.070 Requirements for aviaries requiring conditional use permit. All aviaries over two hundred square feet shall meet the following requirements: 1. Shall not be located on lots of less than 3.5 acres, as measured by excluding roadway easements. 2. The roof shall not exceed a peak height of sixteen feet. 3. Shall not be located on a portion of the lot where the slope is greater than 4:1. 4. Shall not be permitted in the front yard or in the rear yard setback, shall be located no less than twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from the side property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line. 5. Shall be located a minimum of thirty-five feet from any residential structure including attached garage or a guest house, located on the same lot, and a minimum of one hundred feet from a residential structure, including attached garage or a guest house located on adjoining lots. 6. Shall be used for the exclusive purpose of keeping permitted birds and small animals indigenous to the State of California. Commercial uses shall not be permitted. 7. Shall be counted towards structural, total, building pad coverage or disturbed area of the net lot for purposes of Chapter 17.16. 8. May be permitted in addition to the construction of a stable and shall not be counted towards the size of the stable for purposes of this chapter. (Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 343, § 8, 6-22-2015) 4735 Page 73 of 297 Created: 2025-02-10 14:50:24 [EST] (Supp. No. 29, Update 1) Page 1 of 1 17.28.050 General ADU and JADU requirements. B. Height. 1. Except as otherwise provided by subsections (B)(2) and (B)(3) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed sixteen feet in height. 2. A detached ADU may be up to eighteen feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of twenty feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. 3. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed eighteen feet in height. 4. An ADU that is attached to the primary dwelling may not exceed twenty-five feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (B)(4) may not exceed two stories. 5. For purposes of this subsection (B), height is measured from existing legal grade or the level of the lowest floor, whichever is lower, to the peak of the structure. 4836 Page 74 of 297 Agenda Item No.: 12.A Mtg. Date: 10/15/2024 TO:HONORABLE CHAIR AND MEMBERS OF THE PLANNING COMMISSION FROM:JOHN F. SIGNO, AICP, THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: DISCUSSION ON BUILDING HEIGHT DATE:October 15, 2024 BACKGROUND: Recently, there has been discussion about the City's height limitation allowed. Rolling Hills Municipal Code (RHMC) Section 17.16.080 limits a building or structure to no more than one story. The only exceptions are for basements, stables, and storage areas (Attachments 1 and 2). DISCUSSION: Basements Basements are located below ground and often not seen. Homes are allowed to have multiple basement levels. A portion of the basement may daylight provided it does not exceed a height of 5 feet nor an average height of 2-1/2 feet at any point immediately adjacent to the basement exterior. Lofts Many stables in the City have lofts as defined in RHMC Section 17.12.120 (Attachment 2). These lofts often appear to be second stories and can reach a height of 25 feet (Attachment 3). Lofts for a stable are meant to store hay and horse equipment but may also be used as a tack room provided there are no sleeping quarters. Lofts may also be found in some residences and may be legal if they were built prior to the City's incorporation in 1957. Additionally, residences in the Overlay Zoning District (OZD-1) have steeper pitched roofs to meet architectural standards for a colonial building, which is a standard imposed by the Rolling Hills Community Association (RHCA). Lofts are not allowed in the OZD-1 district, but many have attic spaces converted to a loft or second story because of the high ceiling heights. Storage Areas RHMC Section 17.12.190 defines a storage area as a "space within a building or structure, including attics, used for storing items." A storage area is allowed to be located above or 1 4937 Page 75 of 297 below a story, but is not meant to be livable and cannot have doors to the exterior, window openings, heating or air conditioning. A storage area may not exceed six feet in height at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline, which could be more than six feet high at the peak of the ceiling. Staff reviews plans to make sure staircases are not shown leading to a storage area in the attic. Conclusion The Planning Commission should discuss if the height requirement in the Code is adequate. If not, the Commission can make recommendations to improve or amend the height requirement to be considered at a later date. FISCAL IMPACT: None. RECOMMENDATION: Discuss and provide direction. ATTACHMENTS: Attachment 1: PL_SUB_BH_RHMC_Section_17.16.080_Height_limitation..pdf Attachment 2: PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions.pdf Attachment 3: PL_SUB_STA_Stable_Comparison.pdf 2 5038 Page 76 of 297           Created: 2024‐05‐03 17:45:26 [EST]  (Supp. No. 28)    Page 1 of 1  17.16.080 Height limitation.  A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no  story on top of another, except as specified in subsection (B) below.   The maximum height permitted from finished floor of any structure to finished grade is five feet. The  difference between the finished grade and the finished floor level across any elevation shall average no more than  two and one‐half feet, with maximum difference of five feet.   B. Exceptions:   1. A one‐story primary residence is permitted over a basement. For the purpose of this section primary  residence includes a garage attached to the main residence by a solid wall.   2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title.   3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story.   (Ord. 312 § 2, 2008: Ord. 295 § 7 (Exh. B (part)), 2004; Ord. 269 § 8, 1997; Ord. 239 § 11(part), 1993).  (Ord. No. 319, §§ 22(Exh. A, Pt. C), 7‐15‐2010; Ord. No. 327, § 6(Exh. A, Pt. 7), 6‐11‐2012)    5139 Page 77 of 297           Created: 2024‐05‐03 17:45:25 [EST]  (Supp. No. 28)    Page 1 of 2  DEFINITIONS  17.12.020 "B" words, terms and phrases.  Barn. See "stable."   "Basement" means any floor level below the first story of the primary residence, except  that a floor level in a building having only one floor level shall be classified as a basement unless  such floor level qualifies as a first story as defined herein. Except for walls within light wells,  basement walls across any elevation may not exceed a height of five feet above finished grade  at any point immediately adjacent to the basement exterior, and shall have no greater than an  average of two and one‐half feet exterior height. Basements shall comply with the Los Angeles  County Building Code requirements. Basement well(s) shall be incorporated into the overall  design of the building so that it does not give an appearance of a separate story.   "Building" means any structure having a roof supported by columns or walls and intended  for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or  materials of any kind or nature.  17.12.030 ‐ "C" words, terms and phrases.  Cellar. See "basement."    17.12.120 "L" words, terms and phrases.  "Loft" means an area above a stable utilized for storage of feed and hay, saddles, bridles,  other horse equipment and similar equestrian or agricultural related items, or tack room uses,  but excludes sleeping quarters.     17.12.160 ‐ "P" words, terms and phrases.  "Plate height" means the height of a building measured from the finished floor level to the  top of the wall.    17.12.190 "S" words, terms and phrases.  "Stable" means the same as "barn" and is a building or a portion of a building designed and  constructed to shelter permitted domestic animals and store farm implements, hay, grain,  equestrian and horticultural related items and equipment. Stable may include agricultural  space, loft and tack room space. Stable shall not be a place for human habitation, except for  uses specifically permitted in the tack room; it may not be rented out or be used for human  sleeping or commercial purposes.  5240 Page 78 of 297           Created: 2024‐05‐03 17:45:25 [EST]  (Supp. No. 28)    Page 2 of 2  "Storage area" means space within a building or structure, including attics, used for storing  of items. It includes spaces located below or above a story and may not exceed six feet in height  at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,  which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall  not have doors to the exterior, window openings, heating or air conditioning.   "Storage room, free standing," shall mean an accessory structure used exclusively for  storage of household, equestrian, garden and similar items.  "Story" means that portion of a building included between the upper surface of any floor  and the ceiling or roof above it. There shall be no story on top of another, except as permitted  in Section 17.16.080(B) of this title.  "Structure" means a combination of materials assembled in a form for use, occupancy or  ornamentation whether installed on, above or below the surface of land or water and requiring  a fixed location or attached to something having a fixed location. Structure shall also include,  but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,  latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden  walls, decks, and subterranean structures other than basements.  5341 Page 79 of 297 STABLE COMPARISON  Address Size (SF) Height  (Ft.)  Yr.  Approved  Notes  9 PBR 1,334 21.4 2023   74 PBR 960 11 2023   8 Middleridge Ln S 750 13 2022   29 Crest Rd W 900 13.5 2022 Originally approved for 934 SF  8 Quail Ridge Rd N 2,780 25 2021 Plus 7' cupola = 32'  8 Upper Blackwater Cyn Rd 1,875 12 2021 Approx. height  15 Upper Blackwater Cyn Rd. 935 20.8 2021   13 PBR 3,360 24 2019   1 Poppy Trail 452 12.25 2019   20 Upper Blackwater Cyn Rd. 3,575 20 2018   11 Upper Blackwater Cyn Rd. 744 20 2017   7 Middleridge Lane S. 1,361 18.4 2017   6 Meadowlark Ln. 779 20 2017   11 Saddleback 2,340 19.5 2017 To top of cupola  5 Pine Tree Ln. 1,200 14 2017 Plus cupola = ~19'  10 Crest Rd. W 1,188 19.3 2016   77 Crest Rd. E 3,691 18.4 2016   9 Chuckwagon Rd. 2,088 21 2014   3 Meadowlark Ln. 840 19.6 2013   29 Middleridge Ln. S 2,960 23.4 2011   14 Portuguese Bend Rd. 918 18.5 2005 1st floor only  6 Possum Ridge Rd. 1,680 21.5 2003 1st floor only  23 Crest Rd. E 1,225 18.75  Proposed; not built  6 Saddleback Rd. 650 17    2 Meadowlark Ln. 239 18  1st floor only  11 Saddleback Road 2,414 16 2018   2 Possum Ridge  1,890  1994   29 Middleridge Ln. S 3,200 23.6 1996   4 Stormhill Lane 2,064 12.5    1 Pine Tree Lane 2,976 14.5 2015   1 Morgan Lane 4,038 24.9  1st Flr. 2,377 SF; 2nd Flr. 1,721 SF   5442 Page 80 of 297 Agenda Item No.: 12.A Mtg. Date: 03/18/2025 TO:HONORABLE CHAIR AND MEMBERS OF THE PLANNING COMMISSION FROM:KARINA BAÑALES, CITY MANAGER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: RECEIVE AND FILE INFORMATION ON POTENTIAL DISCUSSION REGARDING BUILDING HEIGHTS DATE:March 18, 2025 BACKGROUND: On October 15, 2024, Planning Commission Chair Chelf requested that former Director of Planning and Community Services, John Signo, present a report on the City’s building height limitations. During the meeting, the Commission directed Director Signo to conduct further research and to facilitate discussion on the matter. The Commission subsequently recommended moving forward with the issue and scheduling it for further consideration. This evening, Staff is seeking recommendations from the Planning Commission regarding height limits for structures, which will be presented to the City Council for consideration. Staff will need to provide public notice in advance of the Council’s review, which will require both a first and second hearing before any changes can be enacted. DISCUSSION: Rolling Hills Municipal Code (RHMC) Section 17.16.080 limits a building or structure to no more than one story. The only exceptions are for basements, stables, and storage areas (Attachment 1). This evening, staff will provide an overview of existing height regulations for various structures, including single-story limits and exceptions for basements, stables, storage areas, accessory dwelling units (ADUs), and aviaries. Additionally, the report highlights regulations the Rolling Hills Community Association (RHCA) set, which further restrict plate heights and roof pitches through architectural review and deed restrictions. The Planning Commission is being asked to review these existing regulations and provide 1 5543 Page 81 of 297 direction on potential modifications to height limits for structures within the City. Any recommended changes will require public notice and City Council approval through a two- hearing process before they can be enacted. Basements Basements are located below ground and often not seen. Homes are permitted to have multiple basement levels. Basement walls, except for walls within light wells, may not exceed a height of 5 feet nor an average height of 2-1/2 feet at any point immediately adjacent to the basement exterior (Attachment 2). Stables & Lofts Stables are seen as a valuable asset to each property and a valuable component of the City’s rural, equestrian character. After research, RHMC has not established a limit for stable height, and in the past five years, the stables are trending larger than in the past. The average height of buildings in Rolling Hills is 17 feet high, with the highest stable being 25 feet (32 feet including a 7-foot cupola). (Attachment 3) However, many stables in the City have lofts as defined in RHMC Section 17.18.060. These lofts often appear to be second stories, and the plate height for the wall of the loft may not exceed 7 feet. Lofts for a stable are meant to store hay and horse equipment but may also be used as a tack room, provided there are no sleeping quarters (Attachment 4). Aviaries (Bird Homes) Aviaries over two hundred square feet may not have a roof peak height that exceeds 16 feet (Attachment 5). Storage Areas RHMC Section 17.12.190 defines a storage area as "a space within a building or structure, including attics, used for storing items." A storage area is allowed to be located above or below a story but is not meant to be a livable space and cannot have doors to the exterior, window openings, heating, or air conditioning. A storage area may not exceed 6 feet in height at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline, which could be more than 6 feet high at the peak of the ceiling. Staff review plans to ensure staircases are not shown leading to a storage area in the attic (Attachment 2). ADU Rolling Hills Municipal Code (RHMC) Chapter 17.28.050 limits detached ADUs created on a lot with an existing or proposed single-family or multifamily dwelling unit that may not exceed 16 feet in height. The height is measured from the existing legal grade or the level of the lowest floor (whichever is lower) to the peak of the structure. An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower (Attachment 6). The Rolling Hills Community Association (RHCA) has building regulations that have 2 5644 Page 82 of 297 restrictions on plate heights and roof pitches. The RHCA Architectural Committee reviews each home on a case-by-case basis to ensure the massing of the overall residence is good of its kind. Some property Deed Restrictions/CC&Rs have a maximum height limit of 25’ (Attachment 7). RHCA- Plate Height The standard plate height for structures in the RHCA Building Regulations is 8’6”, measured from the finished floor level to the top of the wall. If a porch is present, the plate height is measured from the finish floor to the top of the beam at the porch. Residences may have taller plate heights, but the heights must meet the following restrictions: a minimum of 50% of the residence must have a plate height of 8’6” or lower, up to 30% of the residence may have a 9’6” plate height and up to 20% of the residence may have a maximum of 10’6” plate height. The plate height limitations were adopted in 2012. RHCA- Roof Pitches The standard roof pitch for all structures in 4:12. The Building Regulations allow a minimum pitch of 3:12 for contemporary designs with hip roofs and a maximum 4½:12 pitch traditional designs. The roof pitch is also considered on a case-by-case basis. CONCLUSION: Staff is seeking the Planning Commission’s recommendations on whether the current height limitations in the RHMC effectively preserve the City’s rural, equestrian character while allowing for reasonable development. The discussion should evaluate whether these regulations strike the right balance between community aesthetics and the functional needs of structures such as stables, storage areas, and accessory dwelling units (ADUs). Additionally, the Commission may wish to address the increasing size of stables, the limitations on lofts and storage areas, and the prescribed height allowances for basements and ADUs that align with the City's long-term vision. If the Commission finds that the current height regulations are insufficient, it may provide direction on potential amendments or improvements. This could include adjusting height limits for specific structures, refining definitions to prevent unintended interpretations, or establishing clearer guidelines for review and enforcement. Any recommended changes will require further public input and City Council approval. FISCAL IMPACT: None. RECOMMENDATION: Discuss and provide direction staff to make height limit. ATTACHMENTS: Attachment 1: PL_SUB_BH_RHMC_Section_17.16.080_Height_limitation.pdf Attachment 2: PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions.pdf Attachment 3: PL_SUB_BH_BuildingHeightsReport_Chart.pdf Attachment 4: PL_SUB_BH_RHMC_Section_17.18.060_Stable.pdf 3 5745 Page 83 of 297 Attachment 5: PL_SUB_BH_RHMC_Section_17.18.070_Aviaries.pdf Attachment 6: PL_SUB_BH_RHMC_Chapter17.28_Section17.28.050_GeneralADUandJADURequirements.pdf Attachment 7: PL_SUB_BH_RHCA_CC&Rs_Building.Heights.pdf 4 5846 Page 84 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 1 of 1 17.16.080 Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. The maximum height permitted from finished floor of any structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: 1. A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. (Ord. 312 § 2, 2008: Ord. 295 § 7 (Exh. B (part)), 2004; Ord. 269 § 8, 1997; Ord. 239 § 11(part), 1993). (Ord. No. 319, §§ 22(Exh. A, Pt. C), 7-15-2010; Ord. No. 327, § 6(Exh. A, Pt. 7), 6-11-2012) 5947 Page 85 of 297           Created: 2024‐05‐03 17:45:25 [EST]  (Supp. No. 28)    Page 1 of 2  DEFINITIONS  17.12.020 "B" words, terms and phrases.  Barn. See "stable."   "Basement" means any floor level below the first story of the primary residence, except  that a floor level in a building having only one floor level shall be classified as a basement unless  such floor level qualifies as a first story as defined herein. Except for walls within light wells,  basement walls across any elevation may not exceed a height of five feet above finished grade  at any point immediately adjacent to the basement exterior, and shall have no greater than an  average of two and one‐half feet exterior height. Basements shall comply with the Los Angeles  County Building Code requirements. Basement well(s) shall be incorporated into the overall  design of the building so that it does not give an appearance of a separate story.   "Building" means any structure having a roof supported by columns or walls and intended  for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or  materials of any kind or nature.  17.12.030 ‐ "C" words, terms and phrases.  Cellar. See "basement."    17.12.120 "L" words, terms and phrases.  "Loft" means an area above a stable utilized for storage of feed and hay, saddles, bridles,  other horse equipment and similar equestrian or agricultural related items, or tack room uses,  but excludes sleeping quarters.     17.12.160 ‐ "P" words, terms and phrases.  "Plate height" means the height of a building measured from the finished floor level to the  top of the wall.    17.12.190 "S" words, terms and phrases.  "Stable" means the same as "barn" and is a building or a portion of a building designed and  constructed to shelter permitted domestic animals and store farm implements, hay, grain,  equestrian and horticultural related items and equipment. Stable may include agricultural  space, loft and tack room space. Stable shall not be a place for human habitation, except for  uses specifically permitted in the tack room; it may not be rented out or be used for human  sleeping or commercial purposes.  6048 Page 86 of 297           Created: 2024‐05‐03 17:45:25 [EST]  (Supp. No. 28)    Page 2 of 2  "Storage area" means space within a building or structure, including attics, used for storing  of items. It includes spaces located below or above a story and may not exceed six feet in height  at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,  which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall  not have doors to the exterior, window openings, heating or air conditioning.   "Storage room, free standing," shall mean an accessory structure used exclusively for  storage of household, equestrian, garden and similar items.  "Story" means that portion of a building included between the upper surface of any floor  and the ceiling or roof above it. There shall be no story on top of another, except as permitted  in Section 17.16.080(B) of this title.  "Structure" means a combination of materials assembled in a form for use, occupancy or  ornamentation whether installed on, above or below the surface of land or water and requiring  a fixed location or attached to something having a fixed location. Structure shall also include,  but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,  latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden  walls, decks, and subterranean structures other than basements.  6149 Page 87 of 297 Building Heights Report RESOLUTION ADDRESS ROOF HEIGHT STRUCTURE TYPE 2023-15 8 Quail Ridge Road N 25' Stable (Plus 7' Cupola) 2024-09 1 Morgan Lane 24' 8" Stable 2023-02 9 Portuguese Bend Road 21' 5" Stable 2024-03 4 Spur Lane 21' Home 2023-06 20 Upper Blackwater Canyon 21' Home 2018-01 20 Upper Blackwater Canyon 20' Stable 2021-05 15 Upper Blackwater Canyon Road 20' Stable 2017-10 5 Pine Tree Lane 20' Home 2024-14 2 Possum Ridge 19' 6" Stable 2024-05 2 Possum Ridge 18' 9" Home 2019-10 1 Poppy Trail Lane 18' 8 1/4" Home 2023-16 11 Flying Mane 18' 1 1/2" Home 2023-13 19 Portuguese Bend Road 18' Home 2023-04 17 Crest Road East 17' 6" Home 2019-13 8 Middleridge Lane south 17' 4" Home 2022-14 2 Flying Mane Road 16' 9 5/8" Home 2021-02 3 Open Brand Road 16' 8" Home 2018-16 26 Middleridge Lane South 16' 2" Home 2018-03 11 Saddleback Road 16' Stable (Plus 5' Cupola) 2023-11 4 Poppy Trail Lane 15' 5" Home Going to PC 2 Quail Ridge Road South 14' 11 1/2" Home 2022-17 21 Chuckwagon Road 14' 11" Pool House 2024-06 23 Crest Road East 14' 6" Home 2017-10 5 Pine Tree Lane 14' Stable (Plus 5' Cupola) 2025-02 1 Pinto Road 13' 7 3/16" Garage 2024-02 29 Crest Road West 13'6" Stable 2024-05 29 Eastfield Drive 13'3" Home 2023-11 4 Poppy Trail Lane 13' 11" ADU 2023-14 7 Pine Tree Lane 13' 2" House 2017-20 16 Pine Tree Lane 12' 11 1/2" House 2021-09 23 Chuckwagon 12' 3" ADU 2019-10 1 Poppy Trail Lane 12' 1/4' Stable 2023-03 74 Portuguese Bend Road 11' Stable Average 17 High 25 Low 11 6250 Page 88 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 1 of 3 17.18.060 Requirements for stables requiring conditional use permit. All stables over two hundred square feet shall meet the following requirements: A. General requirements and uses: 1. The building occupied by a stable shall be designed for rural and agricultural purpose only. 2. Stable structure shall not be permitted in the front yard, and shall be located no less than twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from side property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line and from the rear property line. 3. Minimum of sixty percent of the entire structure shall be maintained for agricultural space as defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5). 4. Maximum of forty percent, but not to exceed eight hundred square feet, of the entire structure may be maintained as tack room space as defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5). Tack room may be detached from the main stable structure. 5. Notwithstanding any other provision of this chapter, an existing stable, legally constructed prior to the effective date of the ordinance from which this chapter derives (August 12, 2010), which has a loft area that is maintained as a tack room and the loft area comprises more than forty percent of the size of the first floor may continue to be maintained provided that the area of the loft used as a tack room does not exceed eight hundred square feet, that no other tack room exists on the property and the remaining of the structure and its uses are in compliance with the remaining sections of this chapter. 6. When calculating the size of the stable, the entire footprint including the loft area shall be included, as measured from the exterior of the walls. 7. If there is more than one stable building on a lot, the tack room space shall be calculated as a percentage of the entire square footage of the structures and such tack room space may only be located in one of the structures; notwithstanding the above, it may not exceed eight hundred square feet. 8. Covered porch shall not be included in the size of the stable for the purpose of calculating the agricultural and tack room space of the stable. 9. Stables shall not be used as sleeping quarters for humans. 10. Stables shall be used for the exclusive purpose of keeping permitted domestic animals and related storage and uses, unless otherwise permitted by this chapter. Commercial uses shall not be permitted. B. Exterior appearance of stables and areas immediately adjacent thereto: 1. Whether or not the stable is used for keeping permitted domestic animals, the exterior of the stable structure shall continue to appear as a stable. 2. Areas adjacent to the agricultural space entrance/exit of a stable may have a porous, roughened surface but may not be paved. It shall remain such or may be covered with grass or other low growing ground cover during the time when the agricultural space is not used for keeping of horses or other animals. 3. A porous surface (not paved) may be provided by the access to the tack room space of the stable. 6351 Page 89 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 2 of 3 4. The surface area of a corral, pen, paddock, turnout or riding ring shall be covered with dirt or sand surface. It shall remain such or be planted with grass or other low growing ground cover during the time when the stable structure is not used for keeping of horses or other animals. C. Tack Room Space. 1. Tack room shall only be used for activities that impact the senses in a manner similar or less than that of traditional stable activities. Furthermore, all activities that are loud, raucous, annoying, or that produce unusual noises, lighting or other impacts that offend the peace and quiet of persons of ordinary sensibilities and interferes with the comfortable enjoyment of life or property of any neighboring property are prohibited. Such permitted activities shall be deemed to be "passive activities" for the purpose of this chapter. 2. Tack room shall not be used as sleeping quarters for humans. 3. Tack room shall not exceed forty percent of the size of the stable, including the size of the loft, if any, except as specified in Section 17.18.060(A)(5) and may not exceed eight hundred square feet. 4. Tack room may contain furniture, excluding beds. 5. Tack room may have finished floors, walls and ceiling. 6. Tack room may have glazed (glass) window openings. 7. Tack room may have standard size doors. 8. Tack room may have amenities such as air conditioning, heating, electrical and phone outlets. 9. Tack room may have a kitchenette and sanitary facility, including shower, sink and toilet. 10. Building and Safety Department review and building permits shall be required for all modifications. 11. All modifications and retrofitting of the tack room space shall be made in such a manner so that it could be convertible to a tack room, at such time as the structure is to be used for keeping of animals. 12. Tack room may be detached from the main stable structure, however it shall meet all the requirements for a tack room as specified in this section. D. Agricultural Space Within the Stable. 1. Agricultural space shall be no less than sixty percent of the size of the stable including the size of the loft, if any, except as specified in Section 17.18.060(A)(5). Agricultural space may contain, but not be limited to stalls, wash racks, feed room, hay storage room, grooming area, tools and utilities storage area and other equestrian and agricultural spaces. The agricultural space may be used for storage of vehicles and general household items, but shall have a stable like appearance. 2. Entry doorways to the stalls shall be a minimum of four feet wide and seven and one-half feet high. 3. The exterior doors shall provide the appearance of a stable door. 4. Roll up or overhead doors are prohibited. 5. Ventilation and drainage facilities shall be subject to building code requirements. 6. Safety electrical outlets with covers may be installed, however they shall be located out of horses' reach when the space is used for keeping of horses. 6452 Page 90 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 3 of 3 7. Glazed (glass) window openings may be permitted during a time when the stable is not used for keeping of animals, but shall be removable for easy conversion to animal keeping uses. E. Loft Space within a Stable. 1. Loft may be permitted above a stable structure. 2. Loft may be used and counted as part of the agricultural space or as a tack room space, provided it meets the agricultural or tack room space requirements of Section 17.18.060(C) and (D)). 3. Loft may not be used as a tack room, if another tack room exists within the stable structure or elsewhere on the property. 4. Glazed (glass) window openings shall not be allowed in a loft if a loft is used for storage of hay, feed or other agricultural use. Notwithstanding the above, if the loft is used as other storage or working area or as a tack room, then removable glazed openings may be allowed. 5. The plate height for the wall of the loft shall be no greater than seven feet. 6. If a loft is constructed in such a way that access is provided from the exterior, the area immediately adjacent to the exterior of the loft shall not be paved, but may have a porous surface. 7. The area immediately adjacent to the exterior of the loft shall not be used for parking of vehicles, except for vehicles delivering agricultural goods and equipment. (Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 324, § 9 (Exh. A, Pts. H, I, K), 8-8-2011; Ord. No. 332, §§ 8C, D, 1-14-2013) 6553 Page 91 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 1 of 1 17.18.070 Requirements for aviaries requiring conditional use permit. All aviaries over two hundred square feet shall meet the following requirements: 1. Shall not be located on lots of less than 3.5 acres, as measured by excluding roadway easements. 2. The roof shall not exceed a peak height of sixteen feet. 3. Shall not be located on a portion of the lot where the slope is greater than 4:1. 4. Shall not be permitted in the front yard or in the rear yard setback, shall be located no less than twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from the side property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line. 5. Shall be located a minimum of thirty-five feet from any residential structure including attached garage or a guest house, located on the same lot, and a minimum of one hundred feet from a residential structure, including attached garage or a guest house located on adjoining lots. 6. Shall be used for the exclusive purpose of keeping permitted birds and small animals indigenous to the State of California. Commercial uses shall not be permitted. 7. Shall be counted towards structural, total, building pad coverage or disturbed area of the net lot for purposes of Chapter 17.16. 8. May be permitted in addition to the construction of a stable and shall not be counted towards the size of the stable for purposes of this chapter. (Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 343, § 8, 6-22-2015) 6654 Page 92 of 297 Created: 2025-02-10 14:50:24 [EST] (Supp. No. 29, Update 1) Page 1 of 1 17.28.050 General ADU and JADU requirements. B. Height. 1. Except as otherwise provided by subsections (B)(2) and (B)(3) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed sixteen feet in height. 2. A detached ADU may be up to eighteen feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of twenty feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. 3. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed eighteen feet in height. 4. An ADU that is attached to the primary dwelling may not exceed twenty-five feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (B)(4) may not exceed two stories. 5. For purposes of this subsection (B), height is measured from existing legal grade or the level of the lowest floor, whichever is lower, to the peak of the structure. 6755 Page 93 of 297 PLATE HEIGHTS DISCUSSION Current Regulations: To help maintain the low rambling nature of ranch architecture, plate heights are limited and strictly enforced. While the recommended plate height for a residence is 8’6”, taller plates are allowed on a case-by-case basis if harmonious with the design and massing of the overall residence. i. Plate heights are measured from the finished floor level to the top of the wall. If a porch is present, the plate height is measured from the finish floor to the top of the beam. (See Appendix L “Illustrations of Plate Height”) ii. The following percentages are the allowable limits for plate heights above 8’6”: (Percentages of plate height are calculated by the linear footage of the perimeter.) 1) Minimum of 50% of the residence must have plate heights of 8’6” or lower, 2) Up to 30% of the residence may have a plate height up to 9’6, ** 3) Only 20% of the residence may have a plate height up to 10’6. ** ** Maximum plate heights may be limited and are considered on a case-by-case basis to assure the massing of the overall residence is good of its kind. Attached is the current Appendix for plate heights as well additional examples for discussion. 6856 Page 94 of 297 APPENDIX L ILLUSTRATIONS OF PLATE HEIGHT 6957 Page 95 of 297 PLATE HEIGHT AT PORCH If a porch is present, the plate height is measured from the finish floor of the residence to the top of the beam of the porch 7058 Page 96 of 297 PLATE HEIGHT @ STANDARD EAVE The plate height is measured from the finish floor of the residence to the top plate, where the eave rafter meets the top of the wall. 7159 Page 97 of 297 PLATE HEIGHT @ SOFFITED EAVE The plate height is measured from the finish floor of the residence to where the soffited eave meets the exterior wall. 7260 Page 98 of 297 Agenda Item No.: 10.C Mtg. Date: 04/15/2025 TO:HONORABLE CHAIR AND MEMBERS OF THE PLANNING COMMISSION FROM:LISA EDWARDS, PRINCIPAL PLANNER THRU:KARINA BAÑALES, CITY MANAGER SUBJECT: CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 17.16 OF THE MUNICIPAL CODE REGARDING THE HEIGHT LIMITS OF SINGLE- FAMILY RESIDENTIAL HOMES, STABLES AND BARNS; AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION 21080.17 OF THE PUBLIC RESOURCES CODE DATE:April 15, 2025 BACKGROUND: On October 15, 2024, Planning Commission Chair Chelf requested that former Director of Planning and Community Services, John Signo, present a report on the City’s regulations pertaining to building height limitations within the Rolling Hills Municipal Zoning Code. The Commission tasked Director Signo to conduct further research and to facilitate discussion on the matter. At its March 18, 2025 meeting, the Planning Commission reviewed Staff’s report and made a motion to direct Staff to draft a proposed municipal code ordinance amendment that includes a maximum ridge height for homes to 18 feet and a maximum ridge height for barns and stables, not including the cupola or other accessories, to 20 feet (5 -0 vote). At this time, Staff is requesting a recommendation from the Commission to the City Council regarding proposed height limits for structures that are incorporated in the draft resolution and ordinance attached hereto. Once the Commission provides its recommendation, the City Council will conduct a first and second reading of the proposal. DISCUSSION: The City is considering the introduction of a new ordinance (Ordinance No. 386) aimed at addressing building heights within the community (Attachment 1). This proposed ordinance seeks to establish clear regulations regarding the maximum allowable height for structures, with the goal of preserving the scenic beauty, natural landscape, and residential character. As the City experiences growth and development, this measure would help ensure that new constructions align with the community’s aesthetic values while maintaining harmony with its surroundings. Public feedback and further discussions will play a crucial role in shaping the final version of this ordinance. 1 7361 Page 99 of 297 Commissioner Discussion During the last Planning Commission meeting, a discussion addressing the heights of residences and stables were both analyzed in order to establish maximum heights in the Rolling Hills Municipal Code (RHMC). Historically, the Rolling Hills Community Association (RHCA) had been the authority on structural heights for main homes, stables, and barns. Although the Code mentions that the maximum height for any residence is one -story, it does not specify an exact height dimension. Similarly, the allowance of a loft within a barn (maximum 7-foot plate height for wall of loft) is mentioned, but no overall height is specified. Although the Commission unanimously agreed that the residential height of 18 feet was reasonable, the focus of the discussion was primarily with regard to heights of barns and stables. Commissioners then shared stable heights on their own properties and used a logical calculation that would accommodate the stall areas, tack room/loft area, which landed at a 20- foot height. Municipal Ordinance No. 386 The amendment to the Rolling Hills Municipal Zoning Code Chapter 17.16, Sections 17.16.060 & 17.16.080 are as follows: Section 17.16.060 (Lot area and dimensions) of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: Development Standard Zone District RA-S-1 & RA-S-2 4. Height Limited One story, no greater than 18’ (mezzanines and lofts are not permitted) except for stables and barns which shall be no greater than 20’ Section 17.16.080 (Height limitation) of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: 17.16.080 - Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. The maximum height permitted from finished floor to the peak of the structure shall be no greater than eighteen (18) feet except that the maximum height permitted for stables and barns shall be no greater than twenty (20) feet measured from the floor to the highest peak of the structure, exclusive of accessory architectural features as determined by the City. The maximum height permitted from finished floor of any structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: 1. A one-story primary residence is permitted over a basement. For the purpose of this 2 7462 Page 100 of 297 section primary residence includes a garage attached to the main residence by a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. The following is a review of the Code Sections that address height: Basements Basements are located below ground and often not seen. Homes are permitted to have multiple basement levels. Basement walls, except for walls within light wells, may not exceed a height of 5 feet nor an average height of 2-1/2 feet at any point immediately adjacent to the basement exterior (Attachment 3). Stables & Lofts Stables are seen as a valuable asset to each property and a valuable component of the City’s rural, equestrian character. After research, RHMC has not established a limit for stable height, and in the past five years, the stables are trending larger than in the past. The average height of buildings in Rolling Hills is 17 feet high, with the highest stable being 25 feet (32 feet including a 7-foot cupola) However, many stables in the City have lofts as defined in RHMC Section 17.18.060. These lofts often appear to be second stories, and the plate height for the wall of the loft may not exceed 7 feet. Lofts for a stable are meant to store hay and horse equipment but may also be used as a tack room, provided there are no sleeping quarters (Attachment 4). Aviaries (Bird Homes) Aviaries over two hundred square feet may not have a roof peak height that exceeds 16 feet (Attachment 5). Storage Areas RHMC Section 17.12.190 defines a storage area as "a space within a building or structure, including attics, used for storing items." A storage area is allowed to be located above or below a story but is not meant to be a livable space and cannot have doors to the exterior, window openings, heating, or air conditioning. A storage area may not exceed 6 feet in height at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline, which could be more than 6 feet high at the peak of the ceiling. Staff review plans to ensure staircases are not shown leading to a storage area in the attic (Attachment 6). ADU RHMC Chapter 17.28.050 limits detached ADUs created on a lot with an existing or proposed single-family or multifamily dwelling unit that may not exceed 16 feet in height. The height is measured from the existing legal grade or the level of the lowest floor (whichever is lower) to the peak of the structure. An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower (Attachment 7). Building Heights Report This report was compiled using building heights approved between 2017 and 2024 (see Attachment 8). The data was analyzed to assess the range of heights for both residences and stables, which varied from 11 to 25 feet. Notably, there has been a recent trend (2023–2024) 3 7563 Page 101 of 297 of increasing stable heights, with many falling within the 20 to 25-foot range. ADDITIONAL INFORMATION RHCA – ADU The RHCA has building regulations that have restrictions on plate heights and roof pitches. The RHCA Architectural Committee reviews each home on a case-by- case basis to ensure the massing of the overall residence is good of its kind. Some property Deed Restrictions/CC&Rs have a maximum height limit of 25’ (Attachment 7). RHCA- Plate Height The standard plate height for structures in the RHCA Building Regulations is 8’6”, measured from the finished floor level to the top of the wall. If a porch is present, the plate height is measured from the finish floor to the top of the beam at the porch. Residences may have taller plate heights, but the heights must meet the following restrictions: a minimum of 50% of the residence must have a plate height of 8’6” or lower, up to 30% of the residence may have a 9’6” plate height and up to 20% of the residence may have a maximum of 10’6” plate height. The plate height limitations were adopted in 2012 (Attachment 9). RHCA- Roof Pitches The standard roof pitch for all structures in 4:12. The Building Regulations allow a minimum pitch of 3:12 for contemporary designs with hip roofs and a maximum 4½:12 pitch traditional designs. The roof pitch is also considered on a case-by-case basis. Public Comment No public responses have been received as of the date of this report. FISCAL IMPACT: None. RECOMMENDATION: Open the public hearing, receive public testimony, close the public hearing, and by motion: Find that the adoption of the proposed ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) under Public Resources Code section 21080.17. Adopt a resolution (Attachment 1) recommending that the City Council adopt the proposed ordinance that is attached thereto as Exhibit “A.” ATTACHMENTS: Attachment 01 - 2025-04_PC_Resolution_ResidentialHeightLimit.pdf Attachment 02 - 386_HeightLimit_Ordinance_D.pdf Attachment 03 - PL_SUB_BH_RHMC_Chapter_17.12_Code_Definitions.pdf Attachment 04 - PL_SUB_BH_RHMC_Section_17.18.060_Stable.pdf Attachment 05 - PL_SUB_BH_RHMC_Section_17.18.070_Aviaries.pdf Attachment 06 - PL_SUB_BH_RHMC_Section_17.12.190_Storage.pdf Attachment 07 - 4 7664 Page 102 of 297 PL_SUB_BH_RHMC_Chapter17.28_Section17.28.050_GeneralADUandJADURequirements.pdf Attachment 08 - PL_SUB_BH_BuildingHeightsReport_Chart.pdf Attachment 09 - PL_SUB_BH_RHCA_CC_Rs_Building.Heights.pdf CL_PBN_250326_PH_PC_BuildingHeight_Affidavit.pdf 5 7765 Page 103 of 297 65277.00001\43665712.1 RESOLUTION NO. 2025-04 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS RECOMMENDING THE CITY COUNCIL ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTER 17.16 OF TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE RESIDENTIAL HEIGHT LIMIT, AND FINDING THE ORDINANCE TO BE CATEGORICALLY EXEMPT FROM CEQA. WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and WHEREAS, the City is a semi-rural hillside community, characterized by predominantly single-story California ranch-style homes, large parcels with open space, and an abundance of equestrian facilities; and WHEREAS, one of the unique features of the City is the uniformity of homes throughout the years, which are limited to one story in height, with few exceptions; and WHEREAS, in recent years, many homes have been constructed to maximize the building area on the lot, including increased height and a greater amount of grading to prepare many of the steeper properties for a structure; and WHEREAS, these trends have significantly altered the community’s character and affect surrounding properties, creating a high level of concern among residents related to development and design compatibility issues; and WHEREAS, on October 15, 2024, the Planning Commission requested a report on the City’s residential building height regulations to facilitate discussion on the matter; and WHEREAS, at the March 18, 2025, Planning Commission meeting, City staff presented their report for discussion, whereby the Planning Commission, pursuant to Section 17.50.020 of the Rolling Hills Municipal Code (“RHMC”), directed City staff to draft an ordinance updating the RHMC to impose a height limit on residential buildings; and WHEREAS, on March 26, 2025, the City gave public notice of the public hearing for Ordinance No. 386 by publishing the required notice in a newspaper of general circulation and posting the notice at City Hall; and WHEREAS, on April 15, 2025, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning Ordinance No. 386. 7866 Page 104 of 297 65277.00001\43665712.1 Page 2 of 4 THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: SECTION 1. Incorporation of Recitals. The Planning Commission hereby finds and determines that the Recitals above are true and correct and incorporated herein. SECTION 2. CEQA. The Planning Commission finds that the Ordinance is not subject to the California Environmental Quality Act ("CEQA"), pursuant to the following sections of the State CEQA Guidelines: Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), Section 15060(c)(3) (the activity is not a project as defined in Section 15378(a) because it does not have the potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment, and Section 15061(b)(3) (the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment). Specifically, the Ordinance does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment because it involves imposing a maximum building height on residential development and does not propose nor authorize any action that would have the potential to cause a physical change in the environment, directly or indirectly. Therefore, the Ordinance is not subject to CEQA. SECTION 3. General Plan. Based on the entire record before the Planning Commission, including all written and oral evidence presented, the Planning Commission hereby that this Ordinance is consistent with the goals and policies of the Rolling Hills General Plan. The proposed Ordinance is consistent with Housing Element Goal 2 “Maintain and enhance the quality of residential neighborhoods in Rolling Hills,” in support of the following policies: Policy 2.1: Encourage and assist in the maintenance and improvement of existing homes to maintain optimum standards of housing quality and design. Policy 2.3: Require compatible design to minimize the impact of residential redevelopment on existing residences. By imposing a height limit on residential development in the City, this Ordinance will ensure future development is compatible with the surrounding neighborhood and environment. SECTION 4. Recommendation. Based on the foregoing recitals and findings, the Planning Commission hereby recommends that the City Council approve and adopt the proposed Ordinance, attached as Exhibit “A” hereto and incorporated herein by reference. SECTION 5. Certification. The Planning Commission Chair shall sign and the Secretary shall attest to the adoption of this Resolution. 7967 Page 105 of 297 65277.00001\43665712.1 Page 3 of 4 SECTION 6. Effective Date. This Resolution takes effect immediately upon its adoption. PASSED, APPROVED, AND ADOPTED this 15th day of April, 2025. __________________________ BRAD CHELF, CHAIRPERSON ATTEST: _________________________________ CHRISTIAN HORVATH, CITY CLERK 8068 Page 106 of 297 65277.00001\43665712.1 Page 4 of 4 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 2025-04 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS RECOMMENDING THE CITY COUNCIL ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, AMENDING CHAPTERS 17.16 AND 17.17 OF TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE RESIDENTIAL HEIGHT LIMIT, AND FINDING THE ORDINANCE TO BE CATEGORICALLY EXEMPT FROM CEQA. was approved and adopted at a regular meeting of the Planning Commission on April 15, 2025, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: And in compliance with the law of California was posted at the following: Administrative Offices. _______________________________ CHRISTIAN HORVATH, CITY CLERK 8169 Page 107 of 297 ORDINANCE NO. 386 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS AMENDING CHAPTER 17.16 OF TITLE 17 OF THE ROLLING HILLS MUNICIPAL CODE TO AMEND THE RESIDENTIAL HEIGHT LIMIT, AND FINDING THE ORDINANCE TO BE CATEGORICALLY EXEMPT FROM CEQA. WHEREAS, the City of Rolling Hills, California (“City”) is a municipal corporation, duly organized under the California Constitution and laws of the State of California; and WHEREAS, the City is a semi-rural hillside community, characterized by predominantly single- story California ranch-style homes, large parcels with open space, and an abundance of equestrian facilities; and WHEREAS, one of the unique features of the City is the uniformity of homes throughout the years, which are typically limited to one story in height; and WHEREAS, in recent years, many homes have been constructed to maximize the building area on the lot, including increased height and a greater amount of grading to prepare many of the steeper properties for a structure; and WHEREAS, these trends have significantly altered the community’s character and affect surrounding properties, creating a high level of concern among residents related to development and design compatibility issues; and WHEREAS, the City Council desires to preserve and enhance the community’s character, particularly as it relates to residential building height; and WHEREAS, pursuant to the authority granted to the City by Article XI, Section 7 of the California Constitution, the City has the police power to regulate the use of land and property within the City in a manner designed to promote public convenience and general prosperity, as well as public health, safety, and welfare; and WHEREAS, the City Council desires to amend the Rolling Hills Municipal Code to impose height limits on residential developments in the City; and WHEREAS, on April 15, 2025, the Planning Commission conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report, supporting documents, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, on _____, 2025, the City Council conducted a duly noticed public hearing to consider the Ordinance, wherein it considered the staff report and supporting documents, Planning Commission’s recommendation, public testimony, and all appropriate information submitted with the Ordinance; and WHEREAS, all legal prerequisites to the adoption of the Ordinance have occurred. 8270 Page 108 of 297 2 THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS: Section 1. Incorporation of Recitals. The recitals above are incorporated by reference and adopted as findings by the City Council. Section 2. CEQA. The City Council finds that this Ordinance is determined to be categorically exempt from CEQA under Section 15061(b)(3) of the State CEQA Guidelines, which applies to projects where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The proposed Ordinance does not involve physical changes to the environment but rather regulates the height of residential developments. Since it does not result in any direct or indirect physical changes to the environment, there is no possibility that it could have a significant environmental impact. Section 3. General Plan. The City Council finds that this Ordinance is consistent with the goals and policies of the Rolling Hills General Plan. The proposed Ordinance is consistent with Housing Element Goal 2 “Maintain and enhance the quality of residential neighborhoods in Rolling Hills,” in support of the following policies: Policy 2.1: Encourage and assist in the maintenance and improvement of existing homes to maintain optimum standards of housing quality and design. Policy 2.3: Require compatible design to minimize the impact of residential redevelopment on existing residences. By imposing a height limit on residential development in the City, this Ordinance will ensure future development is compatible with the surrounding neighborhood and environment. Section 4. The Development Standard table in Section 17.16.060 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: Development Standard Zone District RA-S-1 RA-S-2 4. Height Limitation One story, no greater than 18’ (mezzanines and lofts are not permitted) except for stables and barns which shall be no greater than 20’ Section 5. Section 17.16.080 of Title 17 of the Rolling Hills Municipal Code is hereby amended, with additions in underline and deletions in strikethrough, as follows: 17.16.080 - Height limitation. A. General Limitation. A building or structure shall have no more than one story, meaning that there shall be no story on top of another, except as specified in subsection (B) below. 8371 Page 109 of 297 3 The maximum height permitted from floor to the highest peak of the structure shall be no greater than eighteen (18) feet except that the maximum height permitted for stables and barns shall be no greater than twenty (20) feet measured from the floor to the highest peak of the structure, exclusive of accessory architectural features as determined by the City. The maximum height permitted from finished floor of any structure to finished grade is five feet. The difference between the finished grade and the finished floor level across any elevation shall average no more than two and one-half feet, with maximum difference of five feet. B. Exceptions: 1. A one-story primary residence is permitted over a basement. For the purpose of this section primary residence includes a garage attached to the main residence by a solid wall. 2. Stables may have a loft, subject to the requirements of Chapter 17.18 of this title. 3. A storage area, as defined in Section 17.12.190 "S" may be located above or below a story. Section 6. The City Council’s actions are made upon review of the Planning Commission’s recommendation, the Staff Report, all oral and written comments, and the documentary evidence presented on the Ordinance.. Section 7. Effective Date. This Ordinance takes effect 30 days following its adoption. Section 8. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid, such invalidity has no effect on the other provisions or application of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof. Section 10. Custodian of Records: The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. The Director of Planning and Community Services is the custodian of records for the record of proceedings. PASSED, APPROVED AND ADOPTED THIS __th DAY OF ________ 2025. JEFF PIEPER, MAYOR 8472 Page 110 of 297 4 ATTEST: ____________________________________ CHRISTIAN HORVATH, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Civil Procedure Section 1094.6. 8573 Page 111 of 297           Created: 2024‐05‐03 17:45:25 [EST]  (Supp. No. 28)    Page 1 of 2  DEFINITIONS  17.12.020 "B" words, terms and phrases.  Barn. See "stable."   "Basement" means any floor level below the first story of the primary residence, except  that a floor level in a building having only one floor level shall be classified as a basement unless  such floor level qualifies as a first story as defined herein. Except for walls within light wells,  basement walls across any elevation may not exceed a height of five feet above finished grade  at any point immediately adjacent to the basement exterior, and shall have no greater than an  average of two and one‐half feet exterior height. Basements shall comply with the Los Angeles  County Building Code requirements. Basement well(s) shall be incorporated into the overall  design of the building so that it does not give an appearance of a separate story.   "Building" means any structure having a roof supported by columns or walls and intended  for the shelter, housing or enclosure of any individual, animal, process, equipment, goods or  materials of any kind or nature.  17.12.030 ‐ "C" words, terms and phrases.  Cellar. See "basement."    17.12.120 "L" words, terms and phrases.  "Loft" means an area above a stable utilized for storage of feed and hay, saddles, bridles,  other horse equipment and similar equestrian or agricultural related items, or tack room uses,  but excludes sleeping quarters.     17.12.160 ‐ "P" words, terms and phrases.  "Plate height" means the height of a building measured from the finished floor level to the  top of the wall.    17.12.190 "S" words, terms and phrases.  "Stable" means the same as "barn" and is a building or a portion of a building designed and  constructed to shelter permitted domestic animals and store farm implements, hay, grain,  equestrian and horticultural related items and equipment. Stable may include agricultural  space, loft and tack room space. Stable shall not be a place for human habitation, except for  uses specifically permitted in the tack room; it may not be rented out or be used for human  sleeping or commercial purposes.  8674 Page 112 of 297           Created: 2024‐05‐03 17:45:25 [EST]  (Supp. No. 28)    Page 2 of 2  "Storage area" means space within a building or structure, including attics, used for storing  of items. It includes spaces located below or above a story and may not exceed six feet in height  at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline,  which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall  not have doors to the exterior, window openings, heating or air conditioning.   "Storage room, free standing," shall mean an accessory structure used exclusively for  storage of household, equestrian, garden and similar items.  "Story" means that portion of a building included between the upper surface of any floor  and the ceiling or roof above it. There shall be no story on top of another, except as permitted  in Section 17.16.080(B) of this title.  "Structure" means a combination of materials assembled in a form for use, occupancy or  ornamentation whether installed on, above or below the surface of land or water and requiring  a fixed location or attached to something having a fixed location. Structure shall also include,  but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere,  latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden  walls, decks, and subterranean structures other than basements.  8775 Page 113 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 1 of 3 17.18.060 Requirements for stables requiring conditional use permit. All stables over two hundred square feet shall meet the following requirements: A. General requirements and uses: 1. The building occupied by a stable shall be designed for rural and agricultural purpose only. 2. Stable structure shall not be permitted in the front yard, and shall be located no less than twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from side property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line and from the rear property line. 3. Minimum of sixty percent of the entire structure shall be maintained for agricultural space as defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5). 4. Maximum of forty percent, but not to exceed eight hundred square feet, of the entire structure may be maintained as tack room space as defined in Chapter 17.12 of this title, except as specified in Section 17.18.060(A)(5). Tack room may be detached from the main stable structure. 5. Notwithstanding any other provision of this chapter, an existing stable, legally constructed prior to the effective date of the ordinance from which this chapter derives (August 12, 2010), which has a loft area that is maintained as a tack room and the loft area comprises more than forty percent of the size of the first floor may continue to be maintained provided that the area of the loft used as a tack room does not exceed eight hundred square feet, that no other tack room exists on the property and the remaining of the structure and its uses are in compliance with the remaining sections of this chapter. 6. When calculating the size of the stable, the entire footprint including the loft area shall be included, as measured from the exterior of the walls. 7. If there is more than one stable building on a lot, the tack room space shall be calculated as a percentage of the entire square footage of the structures and such tack room space may only be located in one of the structures; notwithstanding the above, it may not exceed eight hundred square feet. 8. Covered porch shall not be included in the size of the stable for the purpose of calculating the agricultural and tack room space of the stable. 9. Stables shall not be used as sleeping quarters for humans. 10. Stables shall be used for the exclusive purpose of keeping permitted domestic animals and related storage and uses, unless otherwise permitted by this chapter. Commercial uses shall not be permitted. B. Exterior appearance of stables and areas immediately adjacent thereto: 1. Whether or not the stable is used for keeping permitted domestic animals, the exterior of the stable structure shall continue to appear as a stable. 2. Areas adjacent to the agricultural space entrance/exit of a stable may have a porous, roughened surface but may not be paved. It shall remain such or may be covered with grass or other low growing ground cover during the time when the agricultural space is not used for keeping of horses or other animals. 3. A porous surface (not paved) may be provided by the access to the tack room space of the stable. 8876 Page 114 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 2 of 3 4. The surface area of a corral, pen, paddock, turnout or riding ring shall be covered with dirt or sand surface. It shall remain such or be planted with grass or other low growing ground cover during the time when the stable structure is not used for keeping of horses or other animals. C. Tack Room Space. 1. Tack room shall only be used for activities that impact the senses in a manner similar or less than that of traditional stable activities. Furthermore, all activities that are loud, raucous, annoying, or that produce unusual noises, lighting or other impacts that offend the peace and quiet of persons of ordinary sensibilities and interferes with the comfortable enjoyment of life or property of any neighboring property are prohibited. Such permitted activities shall be deemed to be "passive activities" for the purpose of this chapter. 2. Tack room shall not be used as sleeping quarters for humans. 3. Tack room shall not exceed forty percent of the size of the stable, including the size of the loft, if any, except as specified in Section 17.18.060(A)(5) and may not exceed eight hundred square feet. 4. Tack room may contain furniture, excluding beds. 5. Tack room may have finished floors, walls and ceiling. 6. Tack room may have glazed (glass) window openings. 7. Tack room may have standard size doors. 8. Tack room may have amenities such as air conditioning, heating, electrical and phone outlets. 9. Tack room may have a kitchenette and sanitary facility, including shower, sink and toilet. 10. Building and Safety Department review and building permits shall be required for all modifications. 11. All modifications and retrofitting of the tack room space shall be made in such a manner so that it could be convertible to a tack room, at such time as the structure is to be used for keeping of animals. 12. Tack room may be detached from the main stable structure, however it shall meet all the requirements for a tack room as specified in this section. D. Agricultural Space Within the Stable. 1. Agricultural space shall be no less than sixty percent of the size of the stable including the size of the loft, if any, except as specified in Section 17.18.060(A)(5). Agricultural space may contain, but not be limited to stalls, wash racks, feed room, hay storage room, grooming area, tools and utilities storage area and other equestrian and agricultural spaces. The agricultural space may be used for storage of vehicles and general household items, but shall have a stable like appearance. 2. Entry doorways to the stalls shall be a minimum of four feet wide and seven and one-half feet high. 3. The exterior doors shall provide the appearance of a stable door. 4. Roll up or overhead doors are prohibited. 5. Ventilation and drainage facilities shall be subject to building code requirements. 6. Safety electrical outlets with covers may be installed, however they shall be located out of horses' reach when the space is used for keeping of horses. 8977 Page 115 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 3 of 3 7. Glazed (glass) window openings may be permitted during a time when the stable is not used for keeping of animals, but shall be removable for easy conversion to animal keeping uses. E. Loft Space within a Stable. 1. Loft may be permitted above a stable structure. 2. Loft may be used and counted as part of the agricultural space or as a tack room space, provided it meets the agricultural or tack room space requirements of Section 17.18.060(C) and (D)). 3. Loft may not be used as a tack room, if another tack room exists within the stable structure or elsewhere on the property. 4. Glazed (glass) window openings shall not be allowed in a loft if a loft is used for storage of hay, feed or other agricultural use. Notwithstanding the above, if the loft is used as other storage or working area or as a tack room, then removable glazed openings may be allowed. 5. The plate height for the wall of the loft shall be no greater than seven feet. 6. If a loft is constructed in such a way that access is provided from the exterior, the area immediately adjacent to the exterior of the loft shall not be paved, but may have a porous surface. 7. The area immediately adjacent to the exterior of the loft shall not be used for parking of vehicles, except for vehicles delivering agricultural goods and equipment. (Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 324, § 9 (Exh. A, Pts. H, I, K), 8-8-2011; Ord. No. 332, §§ 8C, D, 1-14-2013) 9078 Page 116 of 297 Created: 2025-02-10 14:50:23 [EST] (Supp. No. 29, Update 1) Page 1 of 1 17.18.070 Requirements for aviaries requiring conditional use permit. All aviaries over two hundred square feet shall meet the following requirements: 1. Shall not be located on lots of less than 3.5 acres, as measured by excluding roadway easements. 2. The roof shall not exceed a peak height of sixteen feet. 3. Shall not be located on a portion of the lot where the slope is greater than 4:1. 4. Shall not be permitted in the front yard or in the rear yard setback, shall be located no less than twenty-five feet from side property line in the RAS-1 zone, no less than thirty-five feet from the side property line in the RAS-2 zone and no less than twenty-five feet from side roadway easement line. 5. Shall be located a minimum of thirty-five feet from any residential structure including attached garage or a guest house, located on the same lot, and a minimum of one hundred feet from a residential structure, including attached garage or a guest house located on adjoining lots. 6. Shall be used for the exclusive purpose of keeping permitted birds and small animals indigenous to the State of California. Commercial uses shall not be permitted. 7. Shall be counted towards structural, total, building pad coverage or disturbed area of the net lot for purposes of Chapter 17.16. 8. May be permitted in addition to the construction of a stable and shall not be counted towards the size of the stable for purposes of this chapter. (Ord. No. 319, § 22(Exh. A, Pt. A), 7-15-2010; Ord. No. 343, § 8, 6-22-2015) 9179 Page 117 of 297    Created: 2024‐05‐03 17:45:25 [EST] (Supp. No. 28)  Page 1 of 2  DEFINITIONS  17.12.190 "S" words, terms and phrases.  "Stable" means the same as "barn" and is a building or a portion of a building designed  and constructed to shelter permitted domestic animals and store farm implements, hay, grain,  equestrian and horticultural related items and equipment. Stable may include agricultural  space, loft and tack room space. Stable shall not be a place for human habitation, except for  uses specifically permitted in the tack room; it may not be rented out or be used for human  sleeping or commercial purposes.  "Storage area" means space within a building or structure, including attics, used for storing of items. It includes spaces located below or above a story and may not exceed six feet in height at any one point. Attics may have a ceiling that follows the shape and the angle of the roofline, which could be more than six feet high at the peak of the ceiling. Attics and storage areas shall not have doors to the exterior, window openings, heating or air conditioning. "Storage room, free standing," shall mean an accessory structure used exclusively for storage of household, equestrian, garden and similar items. "Story" means that portion of a building included between the upper surface of any floor and the ceiling or roof above it. There shall be no story on top of another, except as permitted in Section 17.16.080(B) of this title. "Structure" means a combination of materials assembled in a form for use, occupancy or ornamentation whether installed on, above or below the surface of land or water and requiring a fixed location or attached to something having a fixed location. Structure shall also include, but not be limited to, fences, retaining walls, covered porches, entryways, porte cochere, latticework, trellises, pilasters, fountains, pools, spas, pool/spa equipment, gazebos, garden walls, decks, and subterranean structures other than basements. 9280 Page 118 of 297 Created: 2025-02-10 14:50:24 [EST] (Supp. No. 29, Update 1) Page 1 of 1 17.28.050 General ADU and JADU requirements. B. Height. 1. Except as otherwise provided by subsections (B)(2) and (B)(3) below, a detached ADU created on a lot with an existing or proposed single family or multifamily dwelling unit may not exceed sixteen feet in height. 2. A detached ADU may be up to eighteen feet in height if it is created on a lot with an existing or proposed single family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of twenty feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit. 3. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed eighteen feet in height. 4. An ADU that is attached to the primary dwelling may not exceed twenty-five feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (B)(4) may not exceed two stories. 5. For purposes of this subsection (B), height is measured from existing legal grade or the level of the lowest floor, whichever is lower, to the peak of the structure. 9381 Page 119 of 297 PLATE HEIGHTS DISCUSSION Current Regulations: To help maintain the low rambling nature of ranch architecture, plate heights are limited and strictly enforced. While the recommended plate height for a residence is 8’6”, taller plates are allowed on a case-by-case basis if harmonious with the design and massing of the overall residence. i. Plate heights are measured from the finished floor level to the top of the wall. If a porch is present, the plate height is measured from the finish floor to the top of the beam. (See Appendix L “Illustrations of Plate Height”) ii. The following percentages are the allowable limits for plate heights above 8’6”: (Percentages of plate height are calculated by the linear footage of the perimeter.) 1) Minimum of 50% of the residence must have plate heights of 8’6” or lower, 2) Up to 30% of the residence may have a plate height up to 9’6, ** 3) Only 20% of the residence may have a plate height up to 10’6. ** ** Maximum plate heights may be limited and are considered on a case-by-case basis to assure the massing of the overall residence is good of its kind. Attached is the current Appendix for plate heights as well additional examples for discussion. 9482 Page 120 of 297 APPENDIX L ILLUSTRATIONS OF PLATE HEIGHT 9583 Page 121 of 297 PLATE HEIGHT AT PORCH If a porch is present, the plate height is measured from the finish floor of the residence to the top of the beam of the porch 9684 Page 122 of 297 PLATE HEIGHT @ STANDARD EAVE The plate height is measured from the finish floor of the residence to the top plate, where the eave rafter meets the top of the wall. 9785 Page 123 of 297 PLATE HEIGHT @ SOFFITED EAVE The plate height is measured from the finish floor of the residence to where the soffited eave meets the exterior wall. 9886 Page 124 of 297 CL_PBN_250326_PH_PC_BuildingHeight_F - Page 1 of 1 2615 Pacific Coast Highway #329 Hermosa Beach, California 90254 (310) 543-6635 pfernandez@scng.com City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Account Number:5007827 Ad Order Number:0011726463 Customer's Reference/PO Number: Publication:Daily Breeze Publication Dates:03/26/2025 Total Amount:$918.32 Payment Amount:$0.00 Amount Due:$918.32 Notice ID:8mxWdV8ywb9uXnnqwaWl Invoice Text:NOTICE OF PUBLIC HEARING TO BE HELD BY PLANNING COMMISSION OF THE CITY OF ROLLING HILLS NOTICE IS HEREBY GIVEN – Ordinance 386 is a City initiated Zoning Code Amendment to amend various sections of Title 17 (Zoning Code) of the Rolling Hills Municipal Code. Hearing Date: April 15, 2025 Hearing Time: 6:30p.m. Hearing Location: Rolling Hills Council Chambers 2 Portuguese Bend Road, Rolling Hills, CA 90274 Project Location: Citywide Project Description: Ordinance 386 is a City-initiated Zoning Code Amendment to amend Title 17 (Zoning Code) of the Rolling Hills Municipal Code. The Zoning Code Amendment revises the height limit of single-family residential homes. Ordinance 386 includes revisions to Zoning Code Chapter 17.16 (Residential Agriculture-Suburban (RA-S) Zone) and Chapter 17.17 (Overlay Zoning District-1 (OZD-1)). The Planning Commission’s action serves as a recommendation to the City Council. Environmental Documentation: Ordinance 386 is not subject to the California Environmental Quality Act ("CEQA") pursuant to the following sections of the State CEQA Guidelines: Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), Section 15060(c)(3) (the activity is not a project as defined in Section 15378(a) because it does not have the potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment), and Section 15061(b)(3) (the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment). Specifically, the Ordinance does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable 9987 Page 125 of 297 CL_PBN_250326_PH_PC_BuildingHeight_F - Page 1 of 1 Daily Breeze 2615 Pacific Coast Highway #329 Hermosa Beach, California 90254 (310) 543-6635 0011726463 City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Los Angeles I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not party to or interested in the above- entitled matter. I am the principal clerk of the printer of Daily Breeze, a newspaper of general circulation, printed and published in the City of Torrance*, County of Los Angeles, and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of County of Los Angeles, State of California, under the date of June 15, 1945, Decree No. Pomo C-606. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 03/26/2025 I certify (or declare) under the penalty of perjury that the foregoing is true and correct. Dated at Hermosa Beach, California On this 26th day of March, 2025. ______________________________ Signature *Daily Breeze circulation includes the following cities: Carson, Compton, Culver City, El Segundo, Gardena, Harbor City, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Los Angeles, Long Beach, Manhattan Beach, Palos Verdes Peninsula, Palos Verdes, Rancho Palos Verdes, Rancho Palos Verdes Estates, Redondo Beach, San Pedro, Santa Monica, Torrance and Wilmington 10088 Page 126 of 297 CL_PBN_250528_CC_HeightLimitOrdinance - Page 1 of 1 2615 Pacific Coast Highway #329 Hermosa Beach, California 90254 (310) 543-6635 pfernandez@scng.com City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Account Number:5007827 Ad Order Number:0011733082 Customer's Reference/PO Number: Publication:Daily Breeze Publication Dates:05/01/2025 Total Amount:$618.92 Payment Amount:$0.00 Amount Due:$618.92 Notice ID:aDJo7EbSRrk9RxdwVD4m Invoice Text:NOTICE OF PUBLIC HEARING TO BE HELD BY CITY COUNCIL OF THE CITY OF ROLLING HILLS NOTICE IS HEREBY GIVEN–Ordinance 386 is a City initiated Zoning Code Amendment to amend sections of Title 17 (Zoning Code) of the Rolling Hills Municipal Code. Hearing Date: May 28, 2025 Hearing Time: 7:00 p.m. Hearing Location: Rolling Hills Council Chambers, 2 Portuguese Bend Road Rolling Hills, CA 90274 Project Location: Citywide Project Description: Ordinance 386 is a City-initiated Zoning Code Amendment to amend Title 17 (Zoning Code) of the Rolling Hills Municipal Code. The Zoning Code Amendment revises the height limit of single-family residential homes. Ordinance 386 includes revisions to Zoning Code Chapter 17.16 (Residential Agriculture-Suburban (RA-S) Zone). On April 15, 2025, the Planning Commission voted to recommend Ordinance 386 to the City Council for approval. Environmental Documentation: Ordinance 386 is not subject to the California Environmental Quality Act ("CEQA") pursuant to the following sections of the State CEQA Guidelines: Section 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment), Section 15060(c)(3) (the activity is not a project as defined in Section 15378(a) because it does not have the potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment), and Section 15061(b)(3) (the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment). Specifically, the Ordinance does not have the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the 10189 Page 127 of 297 CL_PBN_250528_CC_HeightLimitOrdinance - Page 1 of 1 Daily Breeze 2615 Pacific Coast Highway #329 Hermosa Beach, California 90254 (310) 543-6635 0011733082 City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Los Angeles I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not party to or interested in the above- entitled matter. I am the principal clerk of the printer of Daily Breeze, a newspaper of general circulation, printed and published in the City of Torrance*, County of Los Angeles, and which newspaper has been adjudged a newspaper of general circulation by the Superior Court of County of Los Angeles, State of California, under the date of June 15, 1945, Decree No. Pomo C-606. The notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 05/01/2025 I certify (or declare) under the penalty of perjury that the foregoing is true and correct. Dated at Hermosa Beach, California On this 1st day of May, 2025. ______________________________ Signature *Daily Breeze circulation includes the following cities: Carson, Compton, Culver City, El Segundo, Gardena, Harbor City, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Lomita, Los Angeles, Long Beach, Manhattan Beach, Palos Verdes Peninsula, Palos Verdes, Rancho Palos Verdes, Rancho Palos Verdes Estates, Redondo Beach, San Pedro, Santa Monica, Torrance and Wilmington 10290 Page 128 of 297 Item: 8.G. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Designate voting delegate and alternate voting delegate to the League Of California Cities Annual Conference from October 8-10 to be held in Long Beach, CA Background: On July 16, 2025, staff received a letter and packet (Attachment A) from the League of California Cities (Cal Cities) requesting the designation of voting delegates and alternates to participate in the League's 2025 Annual Conference scheduled for October 8-10 in Long Beach, California. The Annual Business Meeting is scheduled for Friday, October 10. At this meeting, the Cal Cities membership considers and takes action on resolutions that establish Cal Cities policy. In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate. Each city may appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. For the annual conference held in October 2024, the City Council designated Mayor Pro Tem Dieringer as the voting delegate and Councilmember Wilson as the alternate. For the annual conferences between 2019 and 2023, the same members were designated voting and alternate voting delegates. Discussion: Councilmember Dieringer is currently serving as the City Council liaison to the California League of Cities. It is recommended that the City Council re-appoint Councilmember Dieringer as the designated voting delegate and Councilmember Wilson as the alternate voting delegate. Fiscal Impact: Voting delegates (or alternates if voting) must register for the Annual conference. They don't need to register for the entire conference; they may register for Friday only. The full conference rate for Member City officials is $725, and the one-day rate is $375. The proposed Fiscal Year 25-26 budget includes funds for Councilmembers to attend conferences. As of the current agenda posting, the full $7,500 remains in the recently adopted FY25/26 budget. Mayor Pro Tem Dieringer's registration for this year's conference was purchased in June during FY24-25. Page 129 of 297 Recommendation: Approve as presented. Attachments: 1. GV_GVO_250716_LCC_VotingDelegate_InfoPacket Page 130 of 297 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 16, 2025 TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy. Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions. To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official. Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates. Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website. Council Action Advised by September 24, 2025 Page 131 of 297 For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly. Please view Cal Cities’ event and meeting policy in advance of the conference. Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official. Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates. Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at zseals@calcities.org. Attachments: • General Assembly Voting Guidelines • Information Sheet: Cal Cities Resolutions and the General Assembly Page 132 of 297 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy. 2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate. 6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate. 7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly. Page 133 of 297 Sixty days before the Annual Conference and Expo, Cal Cities members may submit policy proposals on issues of importance to cities. The resolution must have the concurrence of at least five additional member cities or individual members. How it works: Cal Cities Resolutions and the General Assembly General Assembly General Resolutions Policy Committees Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control. The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work. The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. The petition must be signed by voting delegates from 10% of member cities, and submitted to the Cal Cities President at least 24 hours before the beginning of the General Assembly. Petitioned Resolutions The Cal Cities President assigns general resolutions to policy committees where members review, debate, and recommend positions for each policy proposal. Recommendations are forwarded to the Resolutions Committee. Who’s who The Resolutions Committee includes representatives from each Cal Cities diversity caucus, regional division, municipal department, and policy committee, as well as individuals appointed by the Cal Cities president. Voting delegates are appointed by each member city; every city has one voting delegate. The General Assembly is a meeting of the collective body of all voting delegates —one from every member city. Seven policy committees meet throughout the year to review and recommend positions to take on bills and regulatory proposals. Policy committees include members from each Cal Cities diversity caucus, regional division, and municipal department, as well as individuals appointed by the Cal Cities president. During the General Assembly, voting delegates debate and consider general and petitioned resolutions forwarded by the Resolutions Committee. Potential Cal Cities bylaws amendments are also considered at this meeting. Cal Cities policy development is a member- informed process, grounded in the voices and experiences of city officials throughout the state. For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo Resolutions Committee The Resolutions Committee considers all resolutions. General Resolutions approved1 by either a policy committee or the Resolutions Committee are next considered by the General Assembly. General resolutions not approved, or referred for further study by both a policy committee and the Resolutions Committee do not go to the General Assembly. All Petitioned Resolutions are considered by the General Assembly, unless disqualified.2 During the Annual Conference and Expo 1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). Page 134 of 297 Item: 11.A. Meeting Date: 7/28/2025 To: City Council From: Robert Samario, Finance Operations Lead Consultant Thru: Karina Bañales, City Manager Subject: A Public Hearing to Consider and Adopt Resolution No. 1395 Authorizing Placement of Solid Waste Service Charges Owed to Republic Services Pursuant to its Solid Waste Franchise with the City of Rolling Hills on the Fiscal Year 2025-26 Los Angeles County Auditor-Controller's Office Annual Tax Roll Background: Pursuant to the provisions of Chapter 8.08 of Title 8 of the City of Rolling Hills Municipal Code and Article 4 of Chapter 6 of Part 3 of Division 5 of the California Health and Safety Code, commencing with Section 5470, the City Council is authorized to levy the annual sanitation service charge and to have such charge collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes of the City. Discussion: The following is a summary of the services and activities associated with the sanitation charge: To protect public health and safety, Contractor shall provide and maintain all labor, equipment, material, supplies, supervision, and all other items necessary for the Collection of all Solid Waste, Recyclable Materials, Green Waste, Bulky Items, and Brush generated or accumulated within the City from Residential Premises and City Facilities. The services provided by the Contractor under this Agreement shall be performed in a thorough and professional manner so that all Customers are provided at all times with reliable, courteous, and high-quality Solid Waste Management Services. Contractor shall collect all properly placed Solid Waste, Recyclable Materials, and Organic Waste from the designated collection location of every residential premises in the City twice each week. Each year in spring, and again in the fall, Contractor shall collect an unlimited amount of Bulky Items and Green Waste from the designated collection location. In addition to the semi-annual Bulky Item and Green Waste Collection events, Contractor shall provide Customers with on-call Collection for Bulky Items upon request. Contractor shall collect one (1) Bulky Item per calendar year from each Residential Premises at no charge on an on-call basis. Contractor will provide additional services as outlined in the Agreement for Residential Solid Waste Management Services. For Fiscal Year 2025-26, the sanitation charge will be $1,503.72 per parcel. The $1,503.72 per parcel was established based on the actual costs to provide refuse services. The enclosed Report contains Page 135 of 297 detailed information about the annual charge and the charge to be applied to the parcels. The City Council may order the implementation of a City sanitation service charge on the FY 2025-26 property tax rolls by adopting the enclosed Resolution with the attached Report. Council action on the staff recommendation is required in order to place the annual charge on the tax roll. A notice of the July 28, 2025, public hearing was published in the Daily Breeze on July 8, 2025 (Attachment E). Fiscal Impact: The anticipated total revenue is approximately $1,055,603 which is included in the 2025-26 Budget. Recommendation: Staff recommends that the City Council hold a public hearing and subsequently adopt Resolution No. 1395 placing the sanitation service charge on the annual County of Los Angeles Tax Roll. Attachments: 1. Attachment A - ResolutionNo1395_FY25-26_AnnualRefuseAssessment 2. Attachment B - CL_AGN_250728_CC_CoRH_ParcelMap_200724_WithRoads 3. Attachment C - CL_AGN_250728_CC_FY25-26_AnnualSanitationReport 4. Attachment D - CL_AGN_250728_CC_FY25-26_TaxRoll 5. Attachment E - CL_PBN_250728_PH_CC_FY25-26_RefuseDirectAssessmentBilling_Affidavit Page 136 of 297 -1- RESOLUTION NO. 1395 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS CONFIRMING THE LEVYING OF AN ANNUAL SANITATION (GARBAGE AND REFUSE COLLECTION) SERVICE CHARGE FOR FISCAL YEAR 2025-26 PURSUANT TO CHAPTER 8.08 OF TITLE 8 OF THE CITY OF ROLLING HILLS MUNICIPAL CODE AND FINDING THE SAME EXEMPT FROM THE ENVIRONMENTAL QUALITY ACT THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Pursuant to the provisions of Chapter 8.08 of Title 8 of the City of Rolling Hills Municipal Code and Article 4 of Chapter 6 of Part 3 of Division 5 of the California Health and Safety Code, commencing with Section 5470, the City Council is authorized to levy the annual sanitation service charge (the "Charge") and to have such Charge collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the general taxes of the City. SECTION 2. The City Manager prepared and filed a written report containing a description of each parcel of real property within the City to which the Charge is applicable (the “Identified Parcels”) and the amount of the Charge for each such Identified Parcel for fiscal year 2025-2026 in conformity with Section 8.08.230 of the City of Rolling Hills Municipal Code and approved such Report as filed. SECTION 3. Following notice duly given in accordance with law, the City Council has held a full and fair public hearing regarding the levy and collection of the proposed charge for fiscal year 2025-26. All interested persons were afforded the opportunity to hear and be heard. The City Council considered all oral statements and all written protests made or filed by any interested person. A majority protest does not exist against the annual levy of the sanitation service charge and all oral and written protests to the levy and collection of the proposed charge for fiscal year 2025-26 are hereby overruled by the City Council. SECTION 4 Based upon its review of the Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, the City Council hereby finds and determines that (i) each parcel in the City benefits from receiving sanitation service (ii) the net amount to be assessed upon each parcel of real property for fiscal year 2025-26 in accordance with the Report is apportioned by a formula and method that fairly distributes the net amount among all assessable parcels in proportion to the estimated benefits received by each parcel, and (iii) no charge is imposed on any parcel that exceeds the reasonable cost of the benefits conferred on that parcel. SECTION 5. Parcels that are owned or used by any county, city, city and county, special district or any other local governmental entity, the State of California or the United States Page 137 of 297 -2- shall be charged unless the City demonstrates by clear and convincing evidence that such parcels receive no benefit from the proposed service. SECTION 6. As set forth in the Report, the annual sanitation service charge is in compliance with the provisions of the City of Rolling Hills Municipal code and Article XIIID of the California Constitution and the City Council has complied with all laws pertaining to the levy of an annual charge pursuant to the City of Rolling Hills Municipal Code and Article XIIID of the California Constitution. SECTION 7. The annual sanitation service charge is levied without regard to property valuation. SECTION 8. The City Council hereby finds and determines that the cost of the service that is financed by the annual sanitation service charge for fiscal year 2025-26 is approximately $1,055,603. SECTION 9. The City Council hereby determines and imposes the annual sanitation service charge for fiscal year 2025-26, at the rates set forth in the Report of $1,503.72 per parcel, which is in compliance with the provisions of the City of Rolling Hills Municipal code and Article XIIID of the California Constitution. SECTION 10. The adoption of this resolution constitutes the levy of an annual sanitation service charge against parcels of property in the City of Rolling Hills for the fiscal year commencing July 1, 2025 and ending June 30, 2026. SECTION 11. This action is statutorily exempt from the environmental review requirements of the California Environmental Quality Act ("CEQA") pursuant to Section 15378 and Section 15273 of the CEQA Guidelines and Public Resources Code Section 21080(b)(8) because (i) the increase in charges are for the purpose of meeting operational and maintenance expenses of the aforementioned services and (ii) the charges constitute the creation of a funding mechanism/other governmental fiscal activity, which does not involve any commitment to any specific project that may result in potential significant physical impact on the environment. SECTION 12. The County Auditor of Los Angeles County shall enter on the County Assessment Roll opposite each parcel of land the amount of the annual sanitation service charge, and such charge, and each installment of the charge, shall be collected in the same manner, and shall be subject to the same penalties and priority of lien as, other charges and taxes fixed and collected by, or on behalf of the City. After collection by the County, the net amount of the charge, after deduction of any compensation due the County, shall be paid to the Finance Director. SECTION 13. The Finance Director shall deposit all money representing charges collected by the County to the credit of the Rolling Hills Refuse Fund. Page 138 of 297 -3- SECTION 14. The City Clerk is hereby authorized and directed to file the Boundary Diagram and the list of actual Parcel Charges (a listing of the Assessor's Parcel Numbers and the amount to be levied on each parcel) with the County Auditor, together with a certified copy of this Resolution upon its adoption, in addition to any additional information the County Auditor required to collect the charge with the County taxes. SECTION 15. A certified copy of this resolution and a copy of the Report and the actual Parcel Charges (a listing of the Assessor's Parcel Numbers and the amount to be levied on each parcel) shall be filed in the office of the City Clerk and open to public inspection. PASSED, APPROVED and ADOPTED this 28th day of July 2025. ________________________________ Jeff Pieper Mayor ATTEST: ____________________________________ Christian Horvath City Clerk Page 139 of 297 7567-011-020 7569-012-008 7569-012-019 7567-001-010 7567-002-019 7567-002-021 7567-003-050 7567-002-023 7569-015-007 7567-017-035 7567-003-033 7567-004-033 7567-017-018 7567-007-007 7567-009-018 7567-009-027 7569-018-002 7569-021-005 7569-011-012 7569-024-015 7569-026-012 7569-013-012 7567-002-008 7567-006-037 7567-008-018 7567-002-029 7567-006-034 7567-007-004 7567-007-013 7567-007-021 7567-008-008 7567-008-011 7567-008-014 7567-009-007 7567-009-022 7567-018-016 7567-018-021 7567-018-025 7567-018-032 7567-002-027 7567-006-033 7567-007-008 7567-007-010 7567-007-012 7567-007-014 7567-007-017 7567-007-018 7567-007-019 7567-008-009 7567-008-015 7567-008-019 7567-009-006 7567-009-014 7567-009-015 7567-009-023 7567-018-017 7567-018-018 7567-018-020 7567-018-023 7567-018-028 7567-018-034 7569-007-008 7567-002-017 7567-002-028 7567-006-031 7567-006-035 7567-007-011 7567-007-016 7567-007-025 7567-008-016 7567-009-009 7567-009-010 7567-009-012 7567-009-017 7567-009-021 7567-018-014 7567-018-019 7567-018-024 7567-018-029 7567-018-030 7567-018-033 7567-018-037 7569-005-015 7569-006-001 7567-006-030 7567-006-032 7567-006-036 7567-006-038 7567-007-006 7567-007-015 7567-007-020 7567-007-022 7567-007-024 7567-008-007 7567-009-005 7567-009-019 7567-018-022 7567-018-036 7569-005-014 7569-005-016 7569-006-007 7569-007-002 7569-007-003 7569-007-010 7569-006-006 7569-007-009 7567-009-039 7567-009-032 7567-009-033 7567-009-031 7567-009-035 7567-009-038 7569-004-016 7569-004-026 7569-001-023 7569-001-036 7569-002-006 7569-002-014 7569-002-016 7569-003-001 7569-004-005 7569-004-015 7569-004-025 7569-005-008 7569-001-025 7569-001-026 7569-001-033 7569-002-005 7569-002-007 7569-002-010 7569-002-012 7569-002-017 7569-002-018 7569-003-006 7569-003-013 7569-004-002 7569-004-012 7569-004-013 7569-004-020 7569-004-021 7569-005-004 7567-017-033 7567-017-038 7567-017-039 7567-017-040 7567-017-042 7567-017-048 7567-018-001 7567-018-006 7567-018-011 7569-004-010 7569-001-030 7569-001-032 7569-002-015 7569-003-003 7569-003-011 7569-004-006 7569-004-017 7569-004-018 7569-005-001 7569-005-003 7569-005-006 7569-005-010 7567-010-009 7567-017-036 7567-017-041 7567-017-046 7567-017-047 7567-018-004 7567-018-005 7567-018-009 7569-001-028 7569-001-029 7569-001-034 7569-001-035 7569-002-002 7569-002-008 7569-002-011 7569-002-013 7569-003-002 7569-004-004 7569-004-024 7569-005-002 7569-005-007 7569-005-013 7567-010-012 7567-017-034 7567-017-044 7567-018-002 7567-018-003 7567-018-008 7567-018-013 7567-010-013 7567-017-045 7567-017-051 7567-018-012 7567-002-005 7567-002-014 7567-001-004 7567-001-007 7567-001-016 7567-002-006 7567-002-011 7567-002-015 7567-001-006 7567-001-014 7567-002-004 7567-002-009 7567-002-013 7567-001-013 7567-001-017 7567-002-007 7567-002-016 7567-002-024 7567-002-018 7567-002-020 7567-002-022 7567-002-025 7567-009-025 7567-009-029 7567-009-030 7567-002-026 7567-009-024 7567-009-026 7567-009-028 7567-017-020 7567-001-904 7567-017-900 7569-003-904 7567-001-902 7567-003-011 7567-005-036 7567-003-052 7567-004-009 7569-003-010 7567-012-016 7567-004-016 7567-004-041 7567-004-037 7567-015-037 7567-017-052 7567-003-0307567-018-015 7567-018-031 7567-006-002 7567-009-013 7567-017-037 7567-009-016 7567-002-033 7567-003-008 7567-003-012 7567-003-016 7567-003-020 7567-003-022 7567-003-026 7567-003-028 7567-002-037 7567-002-030 7567-006-025 7567-002-034 7567-003-013 7567-003-017 7567-003-019 7567-003-023 7567-003-027 7567-003-036 7567-005-023 7567-006-003 7567-006-011 7567-006-015 7567-006-018 7567-006-024 7567-006-029 7567-012-021 7567-012-026 7567-012-038 7567-012-039 7567-016-013 7567-016-014 7567-017-010 7567-017-013 7567-017-019 7567-017-021 7567-017-027 7567-003-031 7567-003-035 7567-005-016 7567-005-019 7567-005-020 7567-005-022 7567-005-024 7567-005-027 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7569-013-016 7569-013-017 7569-013-018 7569-014-004 7569-014-005 7569-014-006 7569-015-004 7569-015-006 7567-003-044 7567-003-045 7567-004-014 7567-004-019 7567-004-024 7567-004-029 7567-004-030 7567-010-019 7567-010-020 7567-010-025 7567-014-005 7567-014-011 7567-010-015 7569-013-010 7569-010-012 7569-010-016 7569-010-017 7569-012-007 7569-012-016 7569-012-017 7569-012-018 7569-013-006 7569-013-007 7569-013-013 7569-013-020 7569-014-002 7569-015-002 7569-015-008 7569-008-007 7569-012-004 7569-012-026 7569-013-011 7569-013-014 7569-013-015 7569-014-001 7569-014-013 7569-016-001 7567-003-043 7567-003-049 7567-003-051 7567-004-007 7567-004-013 7567-004-017 7567-004-023 7567-004-027 7567-010-014 7567-010-018 7569-001-020 7567-003-048 7567-004-008 7567-004-0117567-004-015 7567-010-017 7567-010-036 7567-011-024 7567-010-029 7567-010-033 7567-010-043 7567-011-014 7567-011-027 7567-012-019 7567-004-034 7567-004-035 7567-005-012 7567-005-014 7567-012-040 7567-012-041 7567-013-005 7567-014-006 7567-014-007 7567-014-010 7567-014-012 7567-014-026 7567-015-001 7567-015-005 7567-015-013 7567-015-019 7569-010-004 7569-011-003 7569-011-015 7569-011-016 7569-011-023 7569-012-025 7569-013-003 7569-014-007 7569-015-003 7567-004-012 7567-004-018 7567-004-026 7567-004-028 7567-010-024 7567-010-028 7567-010-034 7567-011-015 7567-011-016 7567-011-017 7567-011-023 7567-004-039 7567-005-010 7567-005-011 7567-013-006 7567-013-007 7567-014-002 7567-014-003 7567-014-008 7567-014-009 7569-009-009 7567-010-026 7567-010-027 7567-010-030 7567-010-032 7567-010-035 7567-010-037 7567-010-042 7567-011-019 7567-004-031 7567-004-032 7567-005-013 7567-013-010 7567-013-012 7567-013-013 7567-014-017 7567-014-021 7567-014-027 7567-015-004 7567-015-012 7567-015-017 7567-015-020 7567-015-036 7567-004-036 7567-004-040 7567-005-015 7567-013-008 7567-013-009 7567-013-011 7567-014-024 7567-015-008 7567-015-011 7567-015-016 7567-015-026 7567-015-027 7569-017-003 7569-017-008 7569-018-003 7569-021-007 7569-021-011 7569-021-018 7569-001-008 7569-001-015 7569-008-002 7569-008-004 7569-009-001 7569-009-007 7569-009-008 7569-017-002 7569-017-007 7569-018-001 7569-018-007 7569-020-004 7569-020-005 7569-021-004 7569-022-004 7569-001-016 7569-001-017 7569-008-006 7569-009-002 7567-014-018 7567-014-023 7567-015-002 7567-015-007 7567-015-014 7567-015-024 7569-017-001 7569-020-001 7569-021-010 7569-001-006 7569-001-007 7569-001-009 7569-007-015 7569-007-016 7569-008-003 7569-008-009 7569-009-011 7569-016-004 7569-023-012 7569-023-016 7569-023-026 7569-017-004 7569-017-005 7569-017-006 7569-018-004 7569-018-005 7569-018-006 7569-019-001 7569-019-002 7569-019-006 7569-020-003 7569-020-009 7569-021-008 7569-001-005 7569-001-018 7569-007-013 7569-008-008 7569-009-004 7569-009-006 7569-009-010 7569-022-005 7569-023-006 7569-023-013 7569-023-015 7569-023-023 7569-023-024 7569-023-025 7569-023-011 7569-023-017 7569-023-027 7570-025-022 7570-024-011 7570-025-018 7570-025-020 7570-025-029 7570-025-030 7570-025-032 7569-023-033 7569-023-034 7570-024-015 7570-024-016 7570-024-017 7570-025-025 7570-025-027 7570-025-028 7569-023-031 7569-015-900 7570-025-023 7569-024-013 7569-024-016 7570-024-014 7570-025-019 7570-025-021 7570-025-024 7570-025-026 7569-024-009 7569-024-0127569-024-017 7569-024-0197569-024-021 7569-025-002 7569-025-015 7569-026-004 7569-026-006 7569-026-010 7569-026-017 7569-026-002 7569-026-009 7569-026-013 7569-026-015 7569-025-010 7569-026-003 7569-026-005 7569-024-020 7569-025-003 7569-026-001 7569-026-007 7569-026-014 7570-024-900 7574-020-0127574-020-008 7567-018-010 7569-026-900 7569-019-011 7567-010-046 7569-022-006 7567-011-022 7569-010-005 7567-010-045 7569-004-011 7567-002-010 7569-026-016 7569-023-014 7569-023-028 7569-025-014 7567-007-003 7567-006-027 7567-010-031 7569-011-006 7567-001-008 7569-001-024 7567-009-034 7567-003-046 7569-008-005 7567-015-003 7569-016-003 7567-007-026 7567-014-019 7567-015-018 7569-016-002 7567-014-025 7569-015-005 7567-007-005 7567-004-010 7567-003-038 7567-005-035 7569-024-014 7569-001-014 7569-011-022 7567-006-022 7569-012-012 7567-017-043 7567-011-018 7567-014-013 7569-007-011 7569-007-014 7567-015-015 7569-011-011 7567-014-028 7569-001-027 7567-011-021 7567-015-035 7567-017-028 7567-002-012 7567-006-017 7569-020-011 7567-009-020 7567-001-011 7567-010-022 7567-017-012 7567-003-032 7569-019-010 7567-004-025 7567-007-023 7567-010-016 7567-001-018 7569-010-010 7567-015-006 7567-010-023 7567-018-007 7569-014-003 7569-018-008 7569-021-019 7567-003-047 7567-012-022 7569-026-008 7570-025-031 7569-024-003 7569-001-021 7569-016-008 7567-017-031 7569-024-029 7569-020-010 7569-021-009 7567-008-020 7569-012-022 7569-026-011 7567-008-010 7569-012-024 7569-025-001 7569-024-028 7567-014-004 7567-015-034 7567-014-031 7569-004-027 7569-009-005 7567-014-022 7569-001-031 7569-012-015 7569-014-014 7569-014-015 7567-012-033 7567-006-019 7569-005-005 7567-017-016 7567-003-024 7567-009-036 7567-016-012 7567-007-009 7567-003-010 7567-004-020 7569-013-019 7567-004-038 7569-001-004 7569-007-012 7569-022-900 7567-015-040 RollingHillsEstates RollingHillsEstates Rolling Hills RanchoPalosVerdes RanchoPalosVerdes Delacroix Rd Rolling Hills RdPeppertree RdForrestal Dr Middleridge RdLariat Ln Crest Rd E Middlecrest R d Greve Dr Avenue De MagnoliaDiamondhead LnSouthfield DrBlackhorse Rd Silver Spur Rd Main Sail DrCrest RdCrownview Dr Bronco Dr Saddleback Rd Via El MiroKnoll View DrVia El Miro PlRobinview LnUpper Blackwater Canyon RdR o u s s e a u L n Crest Rd W Palos Verdes Dr EBolan Ln Roan Rd P o n y L n Storm Hill LnBeechgate DrOreLower Blackwater Canyon RdP a s e o D e Pin o Cartesian Cir Roseapple Rd W rangler R d Wideloop RdAcacia Ln Spur Ln Falcon Rock Pl Crestridge RdMus t ang RdAbrazo DrPalomino Ln Palos Verdes Dr N Highpoint RdW Academy DrRingbit Rd W Cherry Hill LnRanchero RdTravis LnM e a d o w l a r k L n Roundup RdShady Vista RdLone Valley Dr Hackamore RdTa n g erin e R d Flying Mane RdAvenida De AzaleaEl Concho LnEastfield Dr Dapplegray LnOceanaire Dr Reata Ln Wagon Ln Hummingbird LnPascal Pl Eucalyptus Ln Chesterfield RdAcacia RdCayuse LnStarline DrP in to L n Crestwind Dr Grandpoint Ln Marion DrPortuguese Bend RdNewridge DrSweetbay Rd Parkhurst Dr Longhill Dr Club View LnTallyhand RdMaverick LnDeerhill DrDobbin LnAvenida De CameliaL a rc h bluff D r Eastvale Rd Elkridge Dr Sagebrush Ln Narcissa Dr Ganado Dr Rockinghorse Rd Pinto RdHitching Post DrPheasant LnValley View Rd Sunnyf i el d LnPacksaddl e Rd EPrivate DrwyDeep Valley DrBuckboard LnFlying Mane LnCoveview DrCan yon View LnCrest Rd Lariat Ln Limetree Ln Hillside Ln Quail Ridge Rd SP acksaddle R d W R u n n in g B ra n d R d Ri ngbit Rd EDel os DrAmber Sky Dr Open Brand Rd Chestnut Ln C hapa rra l LnH e a dla n d D rSunnyridge RdBowie Rd Avenida De RosaSurrey Ln Golden Arrow Dr Elm bridge Dr Portuguese Bend RdBro w ndeer Ln Paseo De CastanaStallio n R dWilliamsburg LnMartingale DrGeor gef f RdMor gan LnCrenshaw BlvdMiddleridge Ln NCaballeros RdPossum Ridge RdWestvale RdRoadrunner Rd Chuckwagon RdQ u ail R id g e R d N J o h n s C a n y o n R d Rainbow Ridge RdStrawberry LnAppaloosa LnPalo Verdes Dr N Poppy TrlCinchring Rd Outrider RdBuckskin LnPinetree LnM id d le rid g e L n S Buggy Whip DrBurma Rd Crenshaw BlvdCity of Rolling Hills Parcel Map Roads Parcel Boundaries City Boundaries Ü 0 0.2 0.4Miles Map created by Christine Lam (CLam2@isd.lacounty.gov)County of Los Angeles eGIS Group 7/24/2020 Page 140 of 297 ANNUAL SANITATION (GARBAGE AND REFUSE COLLECTION) REPORT Sanitation Service The City of Rolling Hills proposes to collect funds to cover the expenses for the sanitation services provided to each property owner within the City. The following is a summary of the services and activities associated with the charges: • To protect public health and safety, Contactor shall provide and maintain all labor, equipment, material, supplies, supervision and all other items necessary for the Collection of all Solid Waste, Recyclable Materials, Green Waste, Bulky Items, and Brush generated or accumulated within the City from Residential Premises and City Facilities. The services provided by the Contractor under this Agreement shall be performed in a thorough and professional manner so that all Customers are provided at all times with reliable, courteous and high-quality Solid Waste Management Services. • Contractor shall collect all properly placed Solid Waste, Recyclable Materials and Organic Waste from the designated collection location of every residential premises in the City twice each week. • Each year on two consecutive Saturdays in April or May, and again on a Saturday in September or October, both as determined by the City, Contractor shall collect an unlimited amount of Bulky Items from the designated collection location. • In addition to the semi-annual Bulky Item Collection events, Contractor shall provide Customers with on-call Collection for Bulky Items upon request. Contractor shall collect one (1) Bulky Item per calendar year from each Residential Premises at no charge on an on-call basis. • Contractor will provide additional services as outlined in the Amended and Restated Agreement for Residential Solid Waste Management Services. The frequency, extent, and/or level of the services identified herein may be modified based on available funding and priorities as determined by the City. Sanitation Service Charge Calculation For Fiscal Year 2015-2016, the sanitation charge in the amount of $1,100 per parcel was established. The sanitation charge remained unchanged through fiscal year 2023. Page 141 of 297 In Fiscal Year 2023-2024, the cost of providing sanitation services increased to $1,432.11 per parcel. The increase from the $1,100 per parcel over the last five fiscal years to $1,432.11 per parcel is based on the direct costs incurred by the City based on the amounts paid to Republic Services for refuse services, which include adjustments for the Consumer Price Index (CPI) and landfill costs. The Franchise Agreement requires that Republic Services annually provide evidence of the CPI adjustment to the City Manager for review and approval. For fiscal year 2025-26, the annual sanitation charge will increase to $1,503.72 per parcel based on the direct cost of providing the service, which includes a 5% increase from fiscal year 2024-25 pursuant to the City’s existing solid waste franchise agreement (“Franchise Agreement”) with Republic Services, which provides for inflationary increases in Solid Waste Service rates every July 1 due to the annual percentage increase in the Consumer Price Index for All Urban Consumers: Water and Sewer and Trash Collection Services, U.S. City Average, not seasonally adjusted, as determined by the United States Department of Labor, U.S. Bureau of Labor Statistics (“CPI”). Proposition 218 Considerations: Proposition 218, which the voters of the State of California passed on November 5, 1996, contains requirements for the imposition of a fee or charge for property related services. Requirements for fees and charges are contained in Section 6 of Article XIII D. Paragraph (b) describes the requirements for new, existing, or increased fees and charges as follows: (1) Revenues shall not exceed the funds required to provide the services. (2) Revenues shall not be used for any other purpose. (3) The amount of the fee or charge imposed upon any parcel or person as an incident of property ownership shall not exceed the proportional cost of the service attributable to the parcel. (4) No fee or charge may be imposed unless the service is actually used by or immediately available to the owner of the property in question. (5) No fee or charge shall be imposed for general governmental services, i.e. police, ambulance, library, where the service is available to the public at large in substantially the same manner as it is to the property owners. This report and recommended charges comply with all five of these requirements: 1. Revenues generated by this charge will not exceed funds required to provide sanitation services and shall not be used for any other purpose, besides what has been described herein. 2. The sanitation charge does not exceed the proportional cost of providing service to the parcels in the City and the charge is for actual use by or immediately available to the owner of the property in question. Page 142 of 297 Boundary Diagram The enclosed diagram shows the exterior boundaries of the territory within the City of Rolling Hills subject to the annual sanitation charges, which has the same boundaries of the City of Rolling Hills itself. Parcel identification, the lines and dimensions of each lot, and parcel and subdivision of land within proposed sanitation services boundary described herein are identified and correspond to the Los Angeles County Assessor’s Parcel Maps for said parcels as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments, or parcel changes therein. Reference is hereby made to the Los Angeles County Assessor’s map for a detailed description of the lines and dimensions of each lot and parcel of land within the City of Rolling Hills subject to the proposed annual sanitation service charge to be levied on behalf of the City. List of Assessor’s Parcel Numbers to be levied with the proposed charge amounts: Parcel Number Land Use Description Charge See Attached Residential See Attached Page 143 of 297 1 7567001004 1503.72 238.92 7567001006 1503.72 7567001007 1503.72 7567001008 1503.72 7567001010 1503.72 7567001011 1503.72 7567001013 1503.72 7567001014 1503.72 7567001016 1503.72 7567001017 1503.72 7567001018 1503.72 7567002004 1503.72 7567002005 1503.72 7567002006 1503.72 7567002007 1503.72 7567002008 1503.72 7567002009 1503.72 7567002010 1503.72 7567002011 1503.72 7567002012 1503.72 7567002013 1503.72 7567002014 1503.72 7567002015 1503.72 7567002016 1503.72 7567002017 1503.72 7567002018 1503.72 7567002019 1503.72 7567002020 1503.72 7567002021 1503.72 7567002022 1503.72 7567002023 1503.72 7567002024 1503.72 7567002025 1503.72 7567002026 1503.72 7567002027 1503.72 7567002028 1503.72 7567002029 1503.72 7567002030 1503.72 7567002031 1503.72 7567002034 1503.72 7567002035 1503.72 7567002036 1503.72 7567002037 1503.72 7567003008 1503.72 7567003009 1503.72 7567003010 1503.72 7567003011 1503.72 7567003012 1503.72 7567003013 1503.72 7567003014 1503.72 7567003015 1503.72 7567003016 1503.72 7567003017 1503.72 7567003018 1503.72 DA_2026_23892.xlsx Page 144 of 297 2 DA_2026_23892.xlsx Page 145 of 297 3 7567003019 1503.72 7567003020 1503.72 7567003021 1503.72 7567003022 1503.72 7567003023 1503.72 7567003024 1503.72 7567003025 1503.72 7567003026 1503.72 7567003027 1503.72 7567003028 1503.72 7567003029 1503.72 7567003030 1503.72 7567003031 1503.72 7567003032 1503.72 7567003033 1503.72 7567003034 1503.72 7567003035 1503.72 7567003036 1503.72 7567003037 1503.72 7567003038 1503.72 7567003039 1503.72 7567003040 1503.72 7567003041 1503.72 7567003042 1503.72 7567003043 1503.72 7567003044 1503.72 7567003045 1503.72 7567003046 1503.72 7567003047 1503.72 7567003048 1503.72 7567003049 1503.72 7567003050 1503.72 7567003051 1503.72 7567003052 1503.72 7567004007 1503.72 7567004008 1503.72 7567004009 1503.72 7567004010 1503.72 7567004011 1503.72 7567004012 1503.72 7567004013 1503.72 7567004014 1503.72 7567004015 1503.72 7567004016 1503.72 7567004017 1503.72 7567004018 1503.72 7567004019 1503.72 7567004020 1503.72 7567004023 1503.72 7567004024 1503.72 7567004025 1503.72 7567004026 1503.72 7567004027 1503.72 7567004028 1503.72 DA_2026_23892.xlsx Page 146 of 297 4 DA_2026_23892.xlsx Page 147 of 297 5 7567004029 1503.72 7567004030 1503.72 7567004031 1503.72 7567004032 1503.72 7567004033 1503.72 7567004034 1503.72 7567004035 1503.72 7567004036 1503.72 7567004037 1503.72 7567004038 1503.72 7567004039 1503.72 7567004040 1503.72 7567004041 1503.72 7567005010 1503.72 7567005011 1503.72 7567005012 1503.72 7567005013 1503.72 7567005014 1503.72 7567005015 1503.72 7567005016 1503.72 7567005017 1503.72 7567005018 1503.72 7567005019 1503.72 7567005020 1503.72 7567005021 1503.72 7567005022 1503.72 7567005023 1503.72 7567005024 1503.72 7567005025 1503.72 7567005027 1503.72 7567005028 1503.72 7567005029 1503.72 7567005030 1503.72 7567005031 1503.72 7567005032 1503.72 7567005033 1503.72 7567005034 1503.72 7567005035 1503.72 7567005036 1503.72 7567005037 1503.72 7567005038 1503.72 7567005039 1503.72 7567005040 1503.72 7567005041 1503.72 7567006002 1503.72 7567006003 1503.72 7567006008 1503.72 7567006011 1503.72 7567006012 1503.72 7567006013 1503.72 7567006015 1503.72 7567006016 1503.72 7567006017 1503.72 7567006018 1503.72 DA_2026_23892.xlsx Page 148 of 297 6 DA_2026_23892.xlsx Page 149 of 297 7 7567006019 1503.72 7567006020 1503.72 7567006021 1503.72 7567006022 1503.72 7567006023 1503.72 7567006024 1503.72 7567006026 1503.72 7567006027 1503.72 7567006028 1503.72 7567006029 1503.72 7567006030 1503.72 7567006031 1503.72 7567006032 1503.72 7567006033 1503.72 7567006034 1503.72 7567006035 1503.72 7567006036 1503.72 7567006037 1503.72 7567006038 1503.72 7567007003 1503.72 7567007004 1503.72 7567007005 1503.72 7567007006 1503.72 7567007007 1503.72 7567007008 1503.72 7567007009 1503.72 7567007010 1503.72 7567007011 1503.72 7567007012 1503.72 7567007013 1503.72 7567007014 1503.72 7567007016 1503.72 7567007017 1503.72 7567007018 1503.72 7567007019 1503.72 7567007020 1503.72 7567007021 1503.72 7567007022 1503.72 7567007023 1503.72 7567007024 1503.72 7567007025 1503.72 7567007026 1503.72 7567008007 1503.72 7567008008 1503.72 7567008009 1503.72 7567008010 1503.72 7567008011 1503.72 7567008014 1503.72 7567008015 1503.72 7567008016 1503.72 7567008020 1503.72 7567009005 1503.72 7567009006 1503.72 7567009009 1503.72 DA_2026_23892.xlsx Page 150 of 297 8 DA_2026_23892.xlsx Page 151 of 297 9 7567009010 1503.72 7567009012 1503.72 7567009013 1503.72 7567009014 1503.72 7567009015 1503.72 7567009016 1503.72 7567009017 1503.72 7567009018 1503.72 7567009019 1503.72 7567009020 1503.72 7567009021 1503.72 7567009022 1503.72 7567009023 1503.72 7567009024 1503.72 7567009025 1503.72 7567009026 1503.72 7567009027 1503.72 7567009029 1503.72 7567009030 1503.72 7567009031 1503.72 7567009032 1503.72 7567009033 1503.72 7567009034 1503.72 7567009035 1503.72 7567009036 1503.72 7567009038 1503.72 7567009039 1503.72 7567010009 1503.72 7567010012 1503.72 7567010014 1503.72 7567010016 1503.72 7567010017 1503.72 7567010018 1503.72 7567010019 1503.72 7567010020 1503.72 7567010022 1503.72 7567010023 1503.72 7567010024 1503.72 7567010025 1503.72 7567010026 1503.72 7567010027 1503.72 7567010028 1503.72 7567010029 1503.72 7567010030 1503.72 7567010031 1503.72 7567010032 1503.72 7567010033 1503.72 7567010034 1503.72 7567010035 1503.72 7567010036 1503.72 7567010037 1503.72 7567010042 1503.72 7567010043 1503.72 7567010045 1503.72 DA_2026_23892.xlsx Page 152 of 297 10 DA_2026_23892.xlsx Page 153 of 297 11 7567010046 1503.72 7567011014 1503.72 7567011015 1503.72 7567011016 1503.72 7567011018 1503.72 7567011019 1503.72 7567011021 1503.72 7567011022 1503.72 7567011023 1503.72 7567011024 1503.72 7567011027 1503.72 7567012016 1503.72 7567012021 1503.72 7567012022 1503.72 7567012023 1503.72 7567012024 1503.72 7567012025 1503.72 7567012027 1503.72 7567012028 1503.72 7567012029 1503.72 7567012030 1503.72 7567012031 1503.72 7567012032 1503.72 7567012033 1503.72 7567012034 1503.72 7567012037 1503.72 7567012039 1503.72 7567012040 1503.72 7567012041 1503.72 7567013006 1503.72 7567013008 1503.72 7567013009 1503.72 7567013010 1503.72 7567013011 1503.72 7567013012 1503.72 7567013013 1503.72 7567014002 1503.72 7567014003 1503.72 7567014004 1503.72 7567014006 1503.72 7567014007 1503.72 7567014008 1503.72 7567014009 1503.72 7567014010 1503.72 7567014012 1503.72 7567014018 1503.72 7567014019 1503.72 7567014021 1503.72 7567014022 1503.72 7567014023 1503.72 7567014024 1503.72 7567014025 1503.72 7567014026 1503.72 7567014027 1503.72 DA_2026_23892.xlsx Page 154 of 297 12 DA_2026_23892.xlsx Page 155 of 297 13 7567014028 1503.72 7567014031 1503.72 7567015001 1503.72 7567015002 1503.72 7567015003 1503.72 7567015004 1503.72 7567015005 1503.72 7567015006 1503.72 7567015007 1503.72 7567015008 1503.72 7567015011 1503.72 7567015012 1503.72 7567015013 1503.72 7567015014 1503.72 7567015015 1503.72 7567015016 1503.72 7567015017 1503.72 7567015018 1503.72 7567015019 1503.72 7567015020 1503.72 7567015024 1503.72 7567015026 1503.72 7567015027 1503.72 7567015034 1503.72 7567015035 1503.72 7567015037 1503.72 7567015039 1503.72 7567016010 1503.72 7567016011 1503.72 7567016012 1503.72 7567016013 1503.72 7567016014 1503.72 7567016015 1503.72 7567016016 1503.72 7567016017 1503.72 7567017010 1503.72 7567017011 1503.72 7567017012 1503.72 7567017013 1503.72 7567017016 1503.72 7567017019 1503.72 7567017020 1503.72 7567017021 1503.72 7567017022 1503.72 7567017023 1503.72 7567017027 1503.72 7567017028 1503.72 7567017029 1503.72 7567017030 1503.72 7567017031 1503.72 7567017032 1503.72 7567017033 1503.72 7567017034 1503.72 7567017036 1503.72 DA_2026_23892.xlsx Page 156 of 297 14 DA_2026_23892.xlsx Page 157 of 297 15 7567017037 1503.72 7567017038 1503.72 7567017039 1503.72 7567017040 1503.72 7567017041 1503.72 7567017042 1503.72 7567017043 1503.72 7567017044 1503.72 7567017046 1503.72 7567017047 1503.72 7567017048 1503.72 7567017051 1503.72 7567017052 1503.72 7567018001 1503.72 7567018002 1503.72 7567018003 1503.72 7567018004 1503.72 7567018005 1503.72 7567018006 1503.72 7567018007 1503.72 7567018008 1503.72 7567018009 1503.72 7567018010 1503.72 7567018011 1503.72 7567018012 1503.72 7567018013 1503.72 7567018014 1503.72 7567018015 1503.72 7567018016 1503.72 7567018017 1503.72 7567018018 1503.72 7567018019 1503.72 7567018020 1503.72 7567018021 1503.72 7567018022 1503.72 7567018023 1503.72 7567018024 1503.72 7567018025 1503.72 7567018028 1503.72 7567018029 1503.72 7567018030 1503.72 7567018031 1503.72 7567018032 1503.72 7567018033 1503.72 7567018034 1503.72 7567018036 1503.72 7567018037 1503.72 7569001004 1503.72 7569001005 1503.72 7569001006 1503.72 7569001007 1503.72 7569001008 1503.72 7569001009 1503.72 7569001014 1503.72 DA_2026_23892.xlsx Page 158 of 297 16 DA_2026_23892.xlsx Page 159 of 297 17 7569001015 1503.72 7569001016 1503.72 7569001017 1503.72 7569001018 1503.72 7569001021 1503.72 7569001023 1503.72 7569001024 1503.72 7569001025 1503.72 7569001026 1503.72 7569001027 1503.72 7569001028 1503.72 7569001029 1503.72 7569001030 1503.72 7569001031 1503.72 7569001032 1503.72 7569001033 1503.72 7569001034 1503.72 7569001035 1503.72 7569002002 1503.72 7569002005 1503.72 7569002006 1503.72 7569002007 1503.72 7569002008 1503.72 7569002010 1503.72 7569002011 1503.72 7569002012 1503.72 7569002013 1503.72 7569002014 1503.72 7569002015 1503.72 7569002016 1503.72 7569002017 1503.72 7569002018 1503.72 7569003001 1503.72 7569003002 1503.72 7569003003 1503.72 7569003006 1503.72 7569003007 1503.72 7569003010 1503.72 7569003011 1503.72 7569003013 1503.72 7569004002 1503.72 7569004004 1503.72 7569004005 1503.72 7569004006 1503.72 7569004011 1503.72 7569004012 1503.72 7569004013 1503.72 7569004015 1503.72 7569004017 1503.72 7569004018 1503.72 7569004020 1503.72 7569004021 1503.72 7569004024 1503.72 7569004025 1503.72 DA_2026_23892.xlsx Page 160 of 297 18 DA_2026_23892.xlsx Page 161 of 297 19 7569004027 1503.72 7569005001 1503.72 7569005002 1503.72 7569005003 1503.72 7569005004 1503.72 7569005005 1503.72 7569005006 1503.72 7569005007 1503.72 7569005010 1503.72 7569005013 1503.72 7569005014 1503.72 7569005015 1503.72 7569005016 1503.72 7569006001 1503.72 7569006006 1503.72 7569006007 1503.72 7569007002 1503.72 7569007003 1503.72 7569007008 1503.72 7569007009 1503.72 7569007010 1503.72 7569007011 1503.72 7569007012 1503.72 7569007013 1503.72 7569007014 1503.72 7569007015 1503.72 7569007016 1503.72 7569008002 1503.72 7569008003 1503.72 7569008004 1503.72 7569008005 1503.72 7569008006 1503.72 7569008008 1503.72 7569008009 1503.72 7569009001 1503.72 7569009002 1503.72 7569009004 1503.72 7569009005 1503.72 7569009006 1503.72 7569009007 1503.72 7569009008 1503.72 7569009010 1503.72 7569009011 1503.72 7569010004 1503.72 7569010005 1503.72 7569010006 1503.72 7569010007 1503.72 7569010010 1503.72 7569010011 1503.72 7569010012 1503.72 7569010015 1503.72 7569010016 1503.72 7569010017 1503.72 7569011006 1503.72 DA_2026_23892.xlsx Page 162 of 297 20 DA_2026_23892.xlsx Page 163 of 297 21 7569011011 1503.72 7569011012 1503.72 7569011015 1503.72 7569011016 1503.72 7569011022 1503.72 7569011023 1503.72 7569012004 1503.72 7569012007 1503.72 7569012008 1503.72 7569012012 1503.72 7569012015 1503.72 7569012016 1503.72 7569012017 1503.72 7569012018 1503.72 7569012019 1503.72 7569012020 1503.72 7569012024 1503.72 7569012026 1503.72 7569012027 1503.72 7569013001 1503.72 7569013003 1503.72 7569013006 1503.72 7569013007 1503.72 7569013010 1503.72 7569013011 1503.72 7569013012 1503.72 7569013013 1503.72 7569013014 1503.72 7569013015 1503.72 7569013016 1503.72 7569013017 1503.72 7569013018 1503.72 7569013019 1503.72 7569014001 1503.72 7569014002 1503.72 7569014003 1503.72 7569014004 1503.72 7569014005 1503.72 7569014006 1503.72 7569014007 1503.72 7569014013 1503.72 7569014014 1503.72 7569014015 1503.72 7569015002 1503.72 7569015003 1503.72 7569015004 1503.72 7569015005 1503.72 7569015006 1503.72 7569015007 1503.72 7569015008 1503.72 7569016001 1503.72 7569016002 1503.72 7569016003 1503.72 7569016004 1503.72 DA_2026_23892.xlsx Page 164 of 297 22 DA_2026_23892.xlsx Page 165 of 297 23 7569016008 1503.72 7569017001 1503.72 7569017002 1503.72 7569017003 1503.72 7569017004 1503.72 7569017005 1503.72 7569017006 1503.72 7569017007 1503.72 7569017008 1503.72 7569018001 1503.72 7569018002 1503.72 7569018003 1503.72 7569018004 1503.72 7569018005 1503.72 7569018006 1503.72 7569018007 1503.72 7569018008 1503.72 7569019001 1503.72 7569019002 1503.72 7569019006 1503.72 7569019010 1503.72 7569019011 1503.72 7569020001 1503.72 7569020003 1503.72 7569020005 1503.72 7569020009 1503.72 7569020010 1503.72 7569020011 1503.72 7569021004 1503.72 7569021005 1503.72 7569021007 1503.72 7569021008 1503.72 7569021009 1503.72 7569021010 1503.72 7569021011 1503.72 7569021018 1503.72 7569021019 1503.72 7569022004 1503.72 7569022005 1503.72 7569023006 1503.72 7569023011 1503.72 7569023012 1503.72 7569023013 1503.72 7569023014 1503.72 7569023015 1503.72 7569023016 1503.72 7569023017 1503.72 7569023023 1503.72 7569023024 1503.72 7569023025 1503.72 7569023026 1503.72 7569023027 1503.72 7569023028 1503.72 7569023031 1503.72 DA_2026_23892.xlsx Page 166 of 297 24 DA_2026_23892.xlsx Page 167 of 297 25 7569023033 1503.72 7569024003 1503.72 7569024009 1503.72 7569024012 1503.72 7569024013 1503.72 7569024014 1503.72 7569024015 1503.72 7569024016 1503.72 7569024017 1503.72 7569024019 1503.72 7569024020 1503.72 7569024021 1503.72 7569024028 1503.72 7569024029 1503.72 7569025001 1503.72 7569025002 1503.72 7569025003 1503.72 7569025010 1503.72 7569025014 1503.72 7569025015 1503.72 7569026001 1503.72 7569026002 1503.72 7569026003 1503.72 7569026004 1503.72 7569026005 1503.72 7569026006 1503.72 7569026007 1503.72 7569026008 1503.72 7569026009 1503.72 7569026010 1503.72 7569026011 1503.72 7569026012 1503.72 7569026013 1503.72 7569026014 1503.72 7569026015 1503.72 7569026016 1503.72 7569026017 1503.72 7570024011 1503.72 7570024024 1503.72 7570025018 1503.72 7570025019 1503.72 7570025020 1503.72 7570025021 1503.72 7570025023 1503.72 7570025024 1503.72 7570025025 1503.72 7570025026 1503.72 7570025027 1503.72 7570025028 1503.72 7570025029 1503.72 7570025030 1503.72 7570025031 1503.72 7570025032 1503.72 DA_2026_23892.xlsx Page 168 of 297 26 1054107.7 DA_2026_23892.xlsx Page 169 of 297 Page 170 of 297 Page 171 of 297 Item: 12.A. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Consider and approve Republic Services field operation expansion of Mother Truck staging site locations Background: While staff handle calls or emails daily and coordinate with Republic Services for response and correction, service issues had grown over a five-month period in 2023. As a result, staff held a virtual meeting on Friday, August 25, 2023, with the Operations Supervisor and the Operations Manager to discuss ongoing complaints and operational issues from residents. At the August 28, 2023, City Council meeting, then-Mayor Pro Tem Mirsch requested an agenda item to discuss the numerous resident complaints. On September 11, 2023, staff presented a similar report to the City Council. A room full of residents showed up, with a handful speaking on behalf of the greater number, outlining ongoing and repetitive issues that had been reported to staff or Councilmembers and, in turn, forwarded to Republic staff. One resident opined that the current routes and staging locations appeared extremely inefficient and offered to have their family business route logistics consultant meet with Republic Services to help re- examine their existing routes and staging procedures. The City Council decided to have the Solid Waste and Recycling Committee continue a more robust discussion of these issues with Republic Services. On October 3, 2023, the Solid Waste and Recycling Committee met to discuss this same topic. Then Mayor Wilson was absent; however, Mayor Pro Tem Mirsch led a discussion with Republic Services representatives and City Staff regarding concerns and complaints, as well as the desire to expand the Mother Truck sites throughout the city and improve the logistical aspects of trash collection. No action was taken. From October 2023 to January 2024, City staff worked with the Operations Supervisor(s) and started holding monthly meetings to address ongoing concerns. Staff requested the utilization of existing approved Mother Truck staging locations and/or finding new locations that would be acceptable to Republic Services. Staff requested that Republic Services provide feedback on locations and shift existing sites to test staging sites that have already been approved. Staff also included input from Arty Beckler and Kristen Raig of the Rolling Hills Community Association. Page 172 of 297 With this strategy in mind, the staff's intent was to ultimately bring new locations to the Traffic Engineer, the Traffic Commission, and the City Council for approval. Staff's goal was to have 8-10 (or more) locations that could be used for Mother Truck staging, thereby minimizing the amount of time a truck spends at any given location during the week. Assuming an eight-location strategy, Republic Services would stage the Mother Truck at one location during the morning and another during the afternoon. Each location would only be used for a maximum of 4 hours, once a week. On May 22, 2025, this report was presented to the Traffic Commission and approved as presented for recommendation to the City Council. Discussion: The Rolling Hills City Council approved 14 Mother Truck staging locations on February 22, 2010, with waste hauler Allied Waste. In 2018, the new waste hauler, Republic Services, and staff communicated about staging locations, and the City Manager noted that only three locations were primarily utilized throughout the week: Georgeff Road, Southfield Drive/Packsaddle Road East, and Portuguese Bend Road (Attachments A and B). The 2010 approved thirteen staging locations are as follows by area: Area 1 Area 2 Area 3 • Saddleback Rd. / Roadrunner Rd. • Wagon Lane • Georgeff Rd. • Saddleback Rd. (Between 36 and 42) • Caballeros Rd./Crest Rd.E • Crest Road E / Eastfield Dr. • Chuckwagon Rd./ Eastfield Dr. • Outrider Rd. / Eastfield Dr. • Southfield Dr./ Packsaddle Dr. E • Southfield Dr. / Packsaddle Dr. E • Portuguese Bend Rd. S / Ranchero Rd. • Quailridge Rd. N • Buggy Whip Dr. • Johns Canyon Rd. Considering resident concerns, ongoing operational issues, and the length of time since the previous evaluation of staging sites, City staff, in collaboration with Republic Services' Operations Supervisor, reviewed existing approved staging locations and potential new locations over the past 15 months, in an attempt to minimize impacts on residents in any one area. Testing was done at a variety of sites to determine whether the Mother Trucks and scooters could properly maneuver safely while attempting to avoid causing issues with traveling vehicles. Staff even worked with the Palos Verdes Peninsula Unified School District to use the Rancho Del Mar school site as a potential staging location. Unfortunately, while this was tested, it ultimately did not work for daily recovery. In both October 2023 and January 2024, the Solid Waste and Recycling Committee met and discussed Mother Truck staging locations. In February 2024, then-Mayor Mirsch conducted "Kitchen Cabinet" meetings with some local residents to discuss trash service concerns, issues, and potential solutions. On March 12, 2024, staff, along with the RHCA, Republic Services, and then-Mayor Mirsch, visited seven potential new sites for initial evaluation to determine whether the sites might be optimal for Republic Services to test. These included Portuguese Bend Road / Lower Blackwater, Middleridge Page 173 of 297 South (end of cul-de-sac), Poppy Trail (at Saddleback/Portuguese Bend Road), Crest Road East (near Cal Water site), Bowie Road (between 9 and 12), 52 Portuguese Bend Road (in the west easement), and Roadrunner Road. Six of the sites were found eligible for additional testing by Republic Services. Over the subsequent months of testing, the Republic Services team identified further issues with some sites, which were not recommended for continued use. As it relates to the additional new locations: The RHCA recommended that the previously approved Saddleback location(s) not be reconsidered for potential future staging. Concerns expressed included traffic safety concerns with vehicular traffic, winding road on an incline, and less maneuverability for both the Mother Truck and scooters. Moving approximately 200 feet to Roadrunner Road was determined to be safer and provided plenty of room for staging, either within or adjacent to the easement. Poppy Trail (at Saddleback Road) has a large easement that allows for safe staging without impeding traffic and is centrally located. The easement across from 52 Portuguese Bend Road South was recommended by then-Mayor Mirsch when the Portuguese Bend Road S. / Ranchero Road location became unavailable. It has a wide easement that allows for safe staging without impeding traffic. Proposed New Locations, Days, and Time Changes Ultimately, after utilizing all locations (old and potential new sites), Republic Services operations have determined that the following locations, days, and times consistently work well for weekly servicing, with a 4-hour window for any one location, once a week. Traffic Engineer, Vanessa Munoz, has evaluated the new locations. Her report can be found as Attachment C. New locations are highlighted. Service Day Time Location Mixed Service Waste Monday (AM) 7am-11am Roadrunner Rd. (approx. 200 ft. north of Saddleback Road) Green Waste Monday (PM) 12pm-4pm Poppy Trail (at Saddleback/PBR) Mixed Service Waste Tuesday (AM) 7am-11am 52 Portuguese Bend Rd. S Mixed Service Waste Tuesday (AM) 11am-1pm Outrider Rd. / Eastfield Dr. Green Waste Tuesday (PM) 1pm-4pm Crest Rd. E / Eastfield Dr. Mixed Service Waste / Green Waste Wednesday Open for Recovery Only Open Mixed Service Waste Thursday (AM) 7am-11am Georgeff Rd. Green Waste Thursday (PM) 12pm-4pm Caballeros / Crest Rd. E Mixed Service Waste Friday (AM) 7am-10am Buggy Whip Dr. / Crest Rd. W Green Waste Friday (PM) 10am-4:30pm Southfield Dr. / Packsaddle Rd. E Page 174 of 297 Mixed Service Waste / Green Waste Saturday Open for Recovery Only Open Resident Complaint In April 2025, staff received one complaint from a resident on Roadrunner Road regarding the Roadrunner location (Attachment D). Staff spoke with the resident numerous times and informed them of both the Traffic Commission meeting and potential City Council meeting item for consideration. Most recently, the resident met with the City Manager on July 21, 2025, to discuss the Roadrunner location. During this meeting, the resident also presented a petition for City Council’s consideration signed by adjacent neighbors (Attachment E). As a result of the complaint, staff again requested additional input from the RHCA, the Traffic Engineer, and the Republic Services Operations Supervisor to explain their perspectives on the use of Saddleback versus the proposed Roadrunner location. In light of the recent comments regarding air pollution, staff also asked Republic Services for additional information: 1. The RHCA's initial findings are above in the report, but the follow-up response was: "...reason for not using Saddleback is purely a safety issue. Too many blind curves, nowhere for the scooters to turn around safely, and nowhere for all the trucks to stage for the mother truck." 2. The Traffic Engineer's professional opinion: "The newly proposed location on Roadrunner Road offers increased safety for the residents of Rolling Hills by relocating the staging area from Saddleback Road—a heavily traveled route—to the less frequented Roadrunner Road. This change enhances the efficiency of service delivery while significantly reducing impacts on vehicular, pedestrian, and equestrian traffic and improving safety." 3. The Republic Services Operations Supervisor perspective: Approximately eighteen months ago, I met with members of the City Council of Rolling Hills to conduct an on-site evaluation of potential staging locations. After thoroughly reviewing multiple options, the site on Roadrunner Road was determined to be the most appropriate and practical location based on three primary criteria. Safety for both residents and operational staff, Proximity and accessibility to customer routes and Year-round feasibility, especially during adverse seasonal conditions. Other potential staging areas proved to be unsuitable, particularly during winter due to soft terrain, standing water, and poor structural support for vehicle parking. Since March of this year, I have engaged in several conversations with the residents located near the site, regarding their concerns about noise and the presence of the truck near their property. I have made every effort to understand and address their concerns in good faith. I personally visited the staging site on April 15, April 17, and April 22 per the customer’s request and once to twice a week to verify the staging locations. I spoke with them multiple times regarding Mother Truck Service and haven’t received any other complaints from residents regarding these issues. I rotated out vehicles to reduce noise levels, I conducted driver site checks and confirmed that the area was clean, orderly, and compliant and I observed that the noise is minimal and occurs only during a narrow operational window between 7:30 AM and 11:00 AM, when a maximum of five smaller scooter trucks arrive to offload materials at staggered times. It is also worth noting that there is ongoing construction activity near the site which contributes to ambient noise Page 175 of 297 levels, though no complaints have been received regarding that source. My team and I have made every reasonable accommodation to minimize disruption, but we are constrained by the limited number of authorized staging areas. Based on our operational needs, safety assessments for the residence and the drivers, and site conditions, Roadrunner Road continues to be the most viable option. I respectfully request the Council’s continued support in allowing this location to remain active for staging purposes. We remain committed to upholding community standards and will continue to monitor the site closely for cleanliness, safety, and minimal impact on nearby residents. Please feel free to contact me directly with any questions or if further clarification. 4. Republic Services' response to the concern regarding Air Pollution: The Mother Trucks are Compressed Natural Gas Vehicles (CNG). Republic Services also conducts Opacity Testing on all Scooter vehicles as required by the California Air Resources Board (CARB). Opacity Testing measures the density of exhaust fumes to determine if the engine is working properly and not releasing excessive pollutants. CNG-powered heavy vehicles offer several benefits, including reduced emissions, lower fuel costs, and potential government incentives, making them a more sustainable and cost- effective option compared to traditional diesel vehicles. They also offer comparable performance and potentially longer engine life due to cleaner burning characteristics. Environmental Benefits include: o Reduced Emissions: CNG vehicles significantly reduce harmful emissions, especially nitrogen oxides (NOx) and particulate matter, which contribute to air pollution and respiratory problems. o Lower Greenhouse Gas Emissions: CNG combustion produces fewer greenhouse gas emissions than diesel, contributing to a smaller carbon footprint and mitigating climate change. o Cleaner Burning: CNG burns cleaner than diesel, leading to less soot and other pollutants. o Reduced Spills: Unlike liquid fuels, natural gas dissipates quickly in case of a leak, reducing the risk of spills and environmental contamination. CONCLUSION Staff, along with the Solid Waste & Recycling Ad Hoc Committee, have worked to address resident concerns about Republic Services’ field operations by collaborating with the service provider, engaging the community (including repeated messaging in the regular and special blue newsletters starting January 2024), and exploring opportunities to expand and optimize Mother Truck staging site locations. The proposed strategy aims to increase the number of approved staging sites, thereby improving collection efficiency and, more importantly, minimizing neighborhood impacts to residents. The testing of locations over the past year has been successful and is working effectively. Throughout this process, staff remained committed to keeping residents informed and involved, particularly those residing near any proposed new staging locations. Staff recommends approval of the updated staging locations, days, and times as presented. Fiscal Impact: None. Recommendation: Page 176 of 297 Approve as presented. Attachments: 1. Attachment A - CL_AGN_100222_CC_Item3H_FrontLoaderStaging_Request_Recs 2. Attachment B - PW_REF_181003_RepublicServices_MotherTruck_StagingLocations 3. Attachment C - CL_AGN_250522_TC_Republic_MotherTruckStaging_EngineersReport 4. Attachment D - CL_AGN_250522_TC_Item11A_PublicComment_Tun_Redacted 5. Attachment E - CL_AGN_250721_CC_Tun_Petition_Redacted Page 177 of 297 City of Rolling Hills INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 - 1 - Agenda Item No.: 3-H Mtg. Date: 02-22-10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: ANTON DAHLERBRUCH, CITY MANAGER SUBJECT: CONSIDERATION OF A TRAFFIC COMMISSION RECOMMENDATION OF STAGING LOCATIONS FOR THE REFUSE HAULER’S “MOTHER TRUCK”. DATE: FEBRUARY 22, 2010 ATTACHMENTS: 07-07-09 Memo from Traffic Engineer concerning staging locations 03-05-09 Memo from Traffic Engineer concerning staging locations Summary List of Recommended Staging Locations Notice Data for Addresses Adjacent to Proposed Staging Locations RECOMMENDATION It is recommended that the City Council approve the Traffic Commission’s recommendation of 14 locations for Allied Waste to stage its “mother truck” (front loader) for the collection and transport of solid waste. BACKGROUND The City’s refuse hauler, Allied Waste, operates through “scouts” that collect refuse at each residence and transports it to a “mother truck” at a central location. The “mother truck” moves throughout each day to different locations in the City that are central to the collection efforts in a particular area the “scouts” are working. Allied Waste states that the “scouts,” for optimal operations, should cover an area consisting of 27 to 65 residences. As such, on each day refuse is collected, Allied Waste desires 7 to 8 locations where the “mother truck” can be strategically stationed. The “mother truck” would be (is) in each location for approximately 2 hours. Page 178 of 297 -2- Over the years, residents have complained about the staging location of the “mother truck” citing issues of noise, emissions, visual impact, leftover debris and leakage with the vehicles. To address the complaints, Allied Waste has reduced and relocated the “mother truck” staging locations to a point where, according to Allied Waste, operations have been impacted. Allied Waste reports that the reduction of staging locations has caused the “scouts” to cover 86 to 126 residences, drive longer from residences to the “mother truck” and, for the “mother truck” to be stationed in one location for extended periods of time. As such, Allied Waste has requested the formal designation of staging locations. In response to Allied Waste’s request, the City’s Traffic Engineer and City Manager, on multiple occasions toured the City with Allied Waste representatives to identify locations that served Allied Waste operationally while also addressing the Traffic Engineer’s concerns for traffic safety. Fourteen (14) locations were identified that met both parties’ interests. Thereafter, at its meetings of March 26, July 23 and September 24, 2009, and its meeting of January 28, 2010, the Traffic Commission considered Allied Waste’s request for approval of the 14 locations to stage the “mother truck.” For Traffic Commission meeting on March 26, 2009, notice of the agenda item was mailed to all residents adjacent to proposed staging locations and information about the meeting was included in the City Newsletter. In response, the Traffic Commission received input from residents about the locations at Portuguese Bend Road/Ranchero Road (for visibility); Crest Road East, east of Eastfield Drive (for noise and traffic); and Saddleback Road near Hillside Lane (for impact on horses). As a result, the Allied Waste representative and City Traffic Engineer re-evaluated the three locations for functionality, safety and alternatives. For the July 23, 2009 Traffic Commission meeting, notice of the agenda item was mailed to the resident from Portuguese Bend Road/Ranchero Road; the residents closest to the proposed staging location at Crest Road East; and the residents from 26 Saddleback Road to Hillside Lane. At the meeting, the Traffic Commission concluded that there was no alternative for the staging locations at Portuguese Bend Road/Ranchero Road and at Crest Road East and both represented the best functional location for Allied Waste, presented no traffic concern to the City Traffic Engineer and was not immediately adjacent to a residential structure (relative to noise). Additionally, it was noted without these staging locations, the impact of “scouts” traveling longer distances and the “mother truck” being stationed in one location longer is greater on the community. In regard to the Crest Road East site, Allied Waste proposed operating on the southside rather than the northside of the roadway. Also, in response to the residents of 76 Eastfield Drive, the Traffic Commission agreed to continue the discussion of this location to September 24. For the September 24, 2009 Traffic Commission meeting, notice of the agenda item was mailed to 76 Eastfield Drive, and two other residents who had expressed interest on the topic – a resident adjacent to Wagon Lane and a resident on Chuckwagon Road at Page 179 of 297 -3- Eastfield Drive. At the meeting, the Traffic Commission received input from the resident adjacent to Wagon Lane (32 Portuguese Bend Road) about the emissions generated from the “mother truck” when stationed on Wagon Lane, expressing concern about its health impacts. In response, Allied Waste reported that their vehicles meet the State’s emissions requirements and, replacement “mother trucks” would soon be employed that will reduce emissions further. Allied Waste and the Traffic Engineer also stated that there was no operational and safe alternative to this staging location. However, in recognition of the concern, staff was directed to re-consider locations. In regard to the Crest Road East staging location, the residents of 76 Eastfield Drive, who could not attend the meeting, asked that the matter be continued. For the January 28, 2010 Traffic Commission meeting, notice of the agenda item was mailed to 32 Portuguese Bend Road and 76 Eastfield Drive. With regard to the proposed staging location on Crest Road East, Allied Waste stated that it would be used on an as-needed basis and, when utilized, the “mother truck” would be stationed in a location to minimize the noise impact on the residence. Despite the resident’s desire to limit the number of days Allied Waste might use this area, the Traffic Commission supported this site as a staging location. DISCUSSION The Traffic Commission has reviewed and supports the 14 locations identified by Allied Waste and the City’s Traffic Engineer for staging the “mother truck” for the collection of solid waste. As such, the City Council is requested to consider and approve the Traffic Commission’s recommendation per Allied Waste’s request. NOTIFICATION Notice of this matter before the City Council has been provided to the community through the routine procedure of publishing the agenda in the citywide newsletter as well as through legal posting at City Hall. CONCLUSION Allied Waste is fully aware that they must keep their staging sites clear of debris and residue, contain refuse that falls out of their “scouts” and maintain their high quality service. Such conditions, in combination with the topography of the City and service levels desired by the community, leave few options for the method of refuse collection in the City. The “mother truck”/”scout” collection method of refuse collection appears the only functional means of collecting refuse at this time so designated staging locations are necessary. AD:hl Page 180 of 297 Page 1 Memorandum TO: Anton Dahlerbruch, City Manager FROM: Vanessa Munoz, City Traffic Engineer DATE: July 7, 2009 SUBJECT: Citywide Allied Waste “ Mother Truck” loading stationing areas This memo is in response to the Traffic Commissioner’s request to re-evaluate three (3) staging locations for the Allied Waste “Mother Truck.” The locations being re-evaluated are: • Area 1- Saddleback Road ( near Hillside) • Area 2 - Crest Road E. and Eastfield Drive • Area 3 - Portuguese Bend South and Ranchero Road On May 21, 2009, Sam Pena, from Allied Waste, and I went out and re-evaluated the three locations for: • Visibility for Allied Waste vehicles, other vehicles, pedestrians and equestrians; • Width of street; • Traffic volumes; • Driving distance for each Scout to the “Mother Truck” location; • Impact to passing traffic at each location. The Area 1 location of Saddleback Road (near Hillside) was re-evaluated. The main concern expressed by the resident of 3 Hillside Lane was that her horse would get easily scared when the “Mother Truck” parked between the Saddleback easement and the riding fence. The roadway characteristics along Saddleback Road in this particular area of the City allow for the truck to be stationed further north from this location. I recommend the “Mother Truck” be stationed between 36 and 42 Saddleback Road. This location provides visibility for vehicles, equestrian riders and the Allied Waste truck. The Area 2 location of Crest Road E. and Eastfield was re-evaluated. The main concern was noise and its proximity to the resident’s home. The parking of the truck on Eastfield Drive east of Crest Road is an acceptable location; the “Mother Truck” does not impede vehicle visibility and gives the Allied Waste vehicles easy access, the roadway has a low traffic volume and has the least impact to passing traffic. However, to accommodate the concerns of the residents, I recommend the truck be parked on the south side of Eastfield Drive. This should eliminate some of the noise and the truck would not be adjacent to the resident’s home. The Area 3 location of Portuguese Bend South and Ranchero Road was re-evaluated. The main concern was visibility for northbound traffic. The parking of the truck at the present location is an acceptable location. From my field observation the northbound traffic is able to see the truck Page 181 of 297 Page 2 Memorandum when driving up hill. Additionally, since drivers are traveling at low speeds due to the grade on the hill, most drivers have enough time to react and stop if needed. I also evaluated the recommendation of 52 Portuguese Bend Road south as a possible staging location, however the “Mother Truck” cannot park on dirt roads and unless this area gets asphalt it cannot serve as a staging area. VM:mec (06160) 16878/1002/M02 Page 182 of 297 Page 183 of 297 Page 184 of 297 Page 185 of 297 Summary of Citywide "Mother Truck" Staging Locations Area 1 Location Current Staging Location Requested as Staging Location Recommende d Saddleback Road and Roadrunner Road X X Wagon Lane X X Georgeff Road X X Lower Blackwater Canyon Rd. and Middleridge Lane North X Saddleback Road (between 36 and 42)X X Area 2 Location Current Staging Location Requested as Staging Location Recommende d Caballeros Road and Crest Road East X X Crest Road East and Eastfield Drive X X Chuckwagon Road and Eastfield Drive X X Outrider Road and Eastfield Drive X X Southfield Drive and Packsaddle Road East X X Area 3 Location Current Staging Location Requested as Staging Location Recommende d Southfield Drive and Packsaddle Road East X X Portuguese Bend Road South and Ranchero Rd.X X Qualiridge Road North X X 9/5/2023 Page 186 of 297 Summary of Citywide "Mother Truck" Staging Locations Buggy Whip Drive X X Johns Canyon Road X X 9/5/2023 Page 187 of 297 Notice Data for Addresses Adjacent to Proposed Staging Locations as of 01/28/10 DATE NOTICED Staging Area Address Ctiy State Zip 3/20/09 #####9/18/09 1/22/10 1 1 Georgeff Road Rolling Hills CA 90274 X 1 1 Wagon Lane Rolling Hills CA 90274 X X 1 3 Hllside Lane Rolling Hills CA 90274 X X 1 32 Portuguese Bend Rd.Rolling Hills CA 90274 X X 1 35 Saddleback Road Rolling Hills CA 90274 X X X 1 36 Saddleback Road Rolling Hills CA 90274 X X 1 38 Saddleback Road Rolling Hills CA 90274 X X 1 42 Saddleback Road Rolling Hills CA 90274 X X 1 67 Saddleback Road Rolling Hills CA 90274 X 2 2 Chuckwagon Road Rolling Hills CA 90274 X X 2 2 Outrider Road Rolling Hills CA 90274 X 2 34 Creast Road East Rolling Hills CA 90274 X 2 76 Eastfield Drive Rolling Hills CA 90274 X X X X 3 12 Johns Canyon Road Rolling Hills CA 90274 X 3 13 Buggy Whip Drive Rolling Hills CA 90274 X 3 2 Ranchero Road Rolling Hills CA 90274 X 3 3 Crest Road West Rolling Hills CA 90274 X 2 & 3 19 Southfield Drive Rolling Hills CA 90274 X Page 188 of 297 Page 189 of 297 Page 190 of 297 Page 191 of 297 Page 192 of 297 Page 193 of 297 Page 194 of 297 Page 195 of 297 Page 196 of 297 Page 197 of 297 Page 198 of 297 Page 199 of 297 Page 200 of 297 Page 201 of 297 Page 202 of 297 Page 203 of 297 Page 204 of 297 Page 205 of 297 Page 206 of 297 Page 207 of 297 Memorandum TO: Karina Banales, City Manager FROM: Vanessa Munoz PE, TE, City Traffic Engineer DATE: May 14, 2025 SUBJECT: Mother Truck Station Expansion This memorandum reviews the city's request for recommendations on three proposed new locations for Republic’s mother truck staging. The city has evaluated various sites including those approved in 2010 and new sites to determine suitable areas for the mother truck staging and scooter to safely maneuver while minimizing inconvenience to the residents and vehicle conflicts. The table below shows sites that consistently work for weekly service, which occur once a week for no more than a 4-hour window at each location. Republic is requesting to use the listed sites below: Location Current Staging Location New Staging Location Acceptable Staging Location 1 Roadrunner X X 2 Poppy Trail (at Saddleback/Portugues Bend Road) X X 3 52 Portuguese Bend Rd. S. X X 4 Outrider Rd/Eastfield Dr. X X 5 Crest Rd. E/Eastfield Dr. X X 6 Georgeff Rd. X X 7 Caballeros/Crest Rd. E X X 8 Buggy Whip Dr/Crest Rd W. X X 9 Southfield Dr/Packsaddle Rd. E. X X I evaluated the proposed sites for sight visibility, street width, traffic volumes, driving distance for each scout to the mother truck staging location and impact to passing traffic at each location and concluded all three proposed new sites are acceptable. Page 208 of 297 Page 209 of 297 Page 210 of 297 Page 211 of 297 Page 212 of 297 Page 213 of 297 Page 214 of 297 Page 215 of 297 Page 216 of 297 Item: 12.B. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Consideration of awarding a construction contract to Fidelity Builders, Inc. for providing construction services on the Tennis Court ADA Improvement Project in an amount not-to-exceed $783,506.25, Authorize the City Manager to execute the agreement, and finding the project categorically exempt from the California Environmental Quality Act Background: At the June 12, 2023 City Council Meeting, city staff reported on a coordination meeting with the Rolling Hills Community Association (RHCA) held in May 2023. At this meeting, it was communicated that the City's Tennis Courts ADA Improvement Project (TC-ADA) would incorporate the grading and retaining wall to support the RHCA's Cabana improvement/amenities project. This addition to the City's improvement plans was determined based on concerns over the sequence of construction and to facilitate workflow between contractors commissioned by the city and the RHCA. City staff, RHCA, and Bolton Engineering held two subsequent coordination meetings on June 6, 2023, and June 14, 2023, to discuss outstanding items and update all parties. On June 26, 2023 the City Council directed staff to advertise the TC-ADA for bids and approved the allocation for landscape, irrigation, and lighting plans. The City Council would be provided the opportunity to review the results of the construction bids and ultimately decide whether to award a contract at a later date. On July 10, 2023, the City Council approved Resolution No. 1344, authorizing a budget amendment to transfer $307,000 from reserves to the Capital Projects Fund for this project. On July 12, 2023, City staff began the first of many monthly meetings with the RHCA regarding project coordination and the process for further submissions to LACBS. On July 24, 2023, the City Council was asked to approve RHCA’s conceptual design so they could submit plans to Los Angeles County Building & Safety (LACBS) to begin the permitting process. The Council voted to approve it as presented, noting that it would discuss the proposed firepit when the item comes back in the future. Page 217 of 297 In August 2023, staff worked on addressing LACBS requirements for Low-Impact Development (LID) standards. The RHCA finalized their plans for submission to LACBS and began preparing to get estimates on their Cabana project. In October 2023, LACBS acknowledged receipt of resubmittals but did not indicate a timeframe for response. The retaining wall plans were approved. In November 2023, the RHCA shared plans for the expansion of Tennis Court #1, a proposal for the scope of work, and cost estimates. Staff and the RHCA continued with planning/staging discussions to lead responsibility for the various project components. In December 2023, as part of the ongoing discussions, the RHCA provided staff with plans, two bids from 2022, and a staff memo that described the tennis club’s request and scope of work for the rebuilding and expansion of Court #1. The RHCA agreed to send an overview of their construction program with timelines and key milestones. In January 2024, staff received approved grading plans from LACBS. RHCA enlisted the services of the Bergman Group to help with construction management, and LACBS began its second round of review on RHCA’s cabana On March 25, 2024, City staff provided a status update to the City Council as outlined in this report. On April 22, 2024, the City Council unanimously approved assigning the RHCA to lead responsibility for the combined TC- ADA and Cabana projects. The city then took the lead in constructing the subsequent Tennis Court #1 Expansion Project. At the June 24, 2024, City Council meeting, staff presented that due to financial constraints caused by significant infrastructure repairs requiring immediate attention, the RHCA had reconsidered their approach and requested reverting to the initial concept with the City leading the ADA component of the Tennis Court improvements. To assist with the fiscal impact, the RHCA board had agreed, per lease agreement obligations, to contribute 50% of the associated cost for the TC- ADA. The RHCA board allocated $400,000 and would review and consider additional funding if required. Based on this information, the City Council authorized reallocating funds from the capital account designated for the Tennis Court 1 expansion project back to the TC-ADA. On August 26, 2024, the City Council approved a contract with the Bergeman Group for Construction Management Services. On November 6, 2024, staff released a public notice of bid for the Tennis Court Improvement Project, Job No. 2024-01, with a closing date of December 3, 2024. While interested parties attended the mandatory job walk, upon closing, no interested bidders submitted. On January 14, 2025, staff re-released a public notice of bid for Tennis Court Improvement Project, Job No. 2025-01 Request for Bid. On February 18, 2025, the City received three (3) sealed bids at the 2 pm Bid Closing that totaled from $700,360 to $2,648,138.83. On April 14, 2025, staff presented the three bids for the City Council's consideration and potential awarding to the lowest responsible bidder. The City Council, in the public interest, rejected all bids and requested staff re-issue the bid again in the hopes that more contractors would participate and lower the bid amount. Staff revised the bid and accompanying breakdown form with the intention of simplifying the process for interested bidders. Page 218 of 297 On June 23, 2025, this item was brought before the City Council and tabled for the next meeting. Discussion: On April 30, 2025, staff re-released a public notice of bid for Tennis Court Improvement Project, Job No. 2025-03 Request for Bid. On May 27, 2025, the City received one (1) sealed bid at the 2 pm Bid Closing as follows: Bidder Address Base Bid Amount Fidelity Builders, Inc. 1824 Oakwood Ave., Glendale, CA 91208 $713,861.25 Staff validated the bid received (Attachment A) and determined that Fidelity Builders, Inc. is the lowest responsive and responsible bidder. Staff, in discussion with the RHCA, has removed Allowance Item No. 3 from the attached bid breakdown (Attachment B) since landscaping work will not be required as a part of this project. Staff’s recommendation is to award the construction contract to Fidelity Builders, Inc. for $713,861.25 (including 2.5% Performance & Payment Bond Costs) and allocate an additional $69,645 as a 10% contingency for a total of $783,506.25. ENVIRONMENTAL REVIEW The approval of the construction contract to Fidelity Builders, Inc. is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines section 15301 [Class 1]. Class 1 applies to the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Here, the project proposes to demolish existing improvements within the project area, grading and site preparation, installation of retaining wall, ADA/site improvements, and install foundation, plumbing and electrical undergrounding for the proposed Cabana building. None of these proposed improvements on the tennis courts and proposed cabana will expand the existing use of this site. Further, none of the exceptions outlined in State CEQA Guidelines section 15300.2 apply. Thus, the project fits within the Class 1 exemption, and no further environmental review is required. Fiscal Impact: The total not-to-exceed fee for Fidelity Builder, Inc. is $783,506.25 and includes a 10% contingency. The City Council currently has a balance of approximately $279,301 appropriated in the Capital Improvement Fund for this project. In 2024, the City Council approved $103,950 for construction management services, which included a 10% contingency. To date, the City has spent $11,496.50 on pre-construction consultation, leaving a balance for Construction Management / Project Closeout of $92,453.50. Assuming these costs are fully used, the City would have $186,847.50 remaining to execute construction. As noted in the report's background section, to assist with the fiscal impact and in accordance with the existing lease agreement obligations with the RHCA, their board has agreed to cost-share 50% of the associated project expenses. The RHCA has currently allocated $400,000 towards the ADA component and would review /consider additional funding if required. The RHCA has also agreed to cost-share 50% of the ongoing associated Construction Management costs. A 50% cost-share is $398,432 ($437,980 with contingencies). Staff have prepared a spreadsheet (Attachment D) to illustrate the projected costs and funding mechanisms. Page 219 of 297 The City Attorney has prepared a Cost Sharing Agreement (Attachment E) between the City and RHCA. Staff will return with a Budget Amendment Resolution transferring $158,679 from the General Fund Reserves for costs above what is already budgeted or will be provided by the RHCA. The usable portion of the General Fund Reserves balance is approximately $878,000. A transfer to complete the Tennis Court ADA project will leave a balance of $719,321. Note: The City has approximately $2.65 million in contingency reserves per the City's financial policies. Recommendation: Approve as presented. Attachments: 1. Attachment A - CL_BID_250527_TC_ADA_FidelityBuilders 2. Attachment B - CL_BID_250623_2025-03_TC_ADA_Project_BidBreakdownForm_F_A 3. Attachment C - CA_AGR_250728_FidelityBuildersInc_TC-ADA_2025-03_D 4. Attachment D - CL_BID_250728_2025-03_TC_ADA_Project_Costs_v2 5. Attachment E - CA_AGR_250728_RHCA_TC-ADA_CostSharing_D1 Page 220 of 297 Page 221 of 297 Page 222 of 297 Page 223 of 297 Page 224 of 297 Page 225 of 297 Page 226 of 297 Page 227 of 297 Page 228 of 297 Page 229 of 297 Page 230 of 297 Page 231 of 297 Page 232 of 297 Page 233 of 297 Page 234 of 297 Page 235 of 297 Page 236 of 297 Page 237 of 297 Page 238 of 297 Page 239 of 297 Page 240 of 297 Page 241 of 297 Page 242 of 297 Page 243 of 297 Page 244 of 297 DETAILED BID BREAKDOWN FORM Owner: City of Rolling Hills Project Type: ADA City Project Contractor: ____________________________________ 1 Mobilization / Demobilization: All preparation required to construct the scope of work. Including, but not limited to: Traffic Control, Exterior Dust Control, Temporary Dust Fence & Protection of Non-Work Areas, Debris Removal, Daily Cleaning & Final Cleaning, Safety, Hoisting, Materials Handling, etc. Fidelity Builders Inc 1 Lump sum N/A $63,840.00 2 Construction Administration: All administrative work required to construct the scope of work. Including, but not limited to: Construction Permitting, QA/QC, Meetings, Project Management, Project Schedule, 3-Week Look Ahead Schedules, Substantial Completion, and Final Completion Meetings, Submittals, RFIs, etc. Building Permit Filing and Coordination By Contractor - Complete Contractor Statement and pick up Permit (fees related to permitting to be reimbursed to Contractor by Owner with no markup to Contractor) Fidelity Builders Inc 1 Lump sum N/A $13,200.00 $77,040.00 DEMOLITION / CONSTRUCTION (SITE IMPROVEMENTS)*Quantities provided are estimated and for bidding purposes only 1 Demolition/Removals: all existing improvements, utilities, structures within the limits of work shown on plans GR2301100001 necessary to construct the improvements as shown on all plans associated with this project. City requires construction and demolition (C&D) permit for hauling and recycling from third parties and has recycling requirements. The City’s franchise waste hauler, Republic Services, will take care of the C&D if they are used. UBD Inc.1 Lump sum N/A $58,800.00 2 GRADING: A) Rough grading needed per Grading plans. B) Install site drainage and erosion controls. C) Fine grading prior to putback commencement. El Camino Aphalt Corp.1 Lump sum N/A $28,800.00 3 RETAINING WALL: A) Install RetainIng Wall per Retaining Wall plans - BL2308170004 Hulk Enterprises 1 Lump sum N/A $24,000.00 4 PAVING: A) Install new pavement at new ADA Van accessible parking space per Architectural plans. B) Asphalt & Concrete Mix Designs & Batch Testing - For each type of asphalt and concrete to be used on the project, provide proposed mix designs and produce test batches showing compliance with City of Rolling Hills specifications. C) Paint cross wallks per Architectural plans. El Camino Aphalt Corp.1 Lump sum N/A $62,205.00 5 ADA/SITE IMPROVEMENTS: A) Install new ADA Van Parking space per plans plans. Striping, signage and painted ISA on pavement included. Refer to detail #17 and 18 on sheet A-602 of the Architectural plans. B) Install new wheel stop at new ADA Van parking space per detail #8 on sheet A-602 of the Architectural plans. C) Install new truncated domes at all ramp landings per detail #15 on sheet A-602 of the Architectural plans. D) Install new ramps and pathways, concrete curbs, retaining wall/retaining curbs, and pavers per plans specs. E) Install new hand rails, nosing and warning strips per details #3, 5, 8 and 15 on sheet A-603 of the Architectural plans. F) Retaining Wall: ADA ramp (From Parking Area) G) Retaining Wall: ADA ramp (Tennis Court Viewing Area) H) Install ADA Lighting I) Landscape: Irrigation line sleeves El Camino Aphalt Corp. / Hulk Enterprises 1 Lump sum N/A $210,320.00 $384,125.00 ITEM NUMBER ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QUANTITY UNIT OF MEASURE UNIT COST TOTAL: GRADING www.bergemangroup.com GENERAL CONDITIONS INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTORITEM DESCRIPTIONITEM NUMBER TOTAL COST QUANTITY UNIT COST UNIT OF MEASURE TOTAL: GENERAL CONDITIONS TOTAL COST Page 245 of 297 DETAILED BID BREAKDOWN FORM Owner: City of Rolling Hills Project Type: ADA City Project Contractor: ____________________________________www.bergemangroup.com INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTORITEM DESCRIPTIONITEM NUMBER TOTAL COST QUANTITY UNIT COST UNIT OF MEASURE CABANA (FOUNDATION & SUBSURFACE ONLY)*Quantities provided are estimated and for bidding purposes only 1 FOUNDATION: A) Install all foundation plan components per plan specs. B) Strip all forms and cleanup once concrete has cured. C) Install all structural framing hardware that is embedded into the foundation for the Cabana and adjacent trellis per approved structural plans. Hulk Enterprises 1 Lump sum N/A $103,195.00 2 ROUGH PLUMBING: A) Installation of all rough plumbing/new utility stubs per specs on plans.SoCal Sewer & Water 1 Lump sum N/A $91,600.00 3 ROUGH ELECTRICAL: A) Installation of all rough electrical per specs on plans. B) Providing Title 24 specs on all materials used (As necessary) Integral Electrical Engineering 1 Lump sum N/A $34,490.00 $229,285.00 $690,450.00 2.50% $17,261.25 Contingency 10%$69,045.00 $776,756.25 120 days 1 Subgrade compaction testing El Camino Aphalt Corp.1 EA $0.00 $2,400.00 2 Special Inspections as required by City of Rolling Hills.Fidelity Builders Inc 1 EA $0.00 $3,600.003Existing Landscape repairs and replacements.Bennett Landscape 1 Lump sum N/A $0.00 $6,000.00 2.50% $150.00 Contingency 10%$600.00 $6,750.00 $783,506.25 UNIT COST TOTAL COST ITEM NUMBER ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QUANTITY UNIT OF MEASURE TOTAL PROJECT CONSTRUCTION COSTS TOTAL: STRUCTURAL ITEM DESCRIPTION INDICATE "SELF-PERFORMED" OR NAME SUBCONTRACTOR QUANTITY UNIT OF MEASURE UNIT COST TOTAL COST GRAND TOTAL GRAND TOTAL PROJECT CONSTRUCTION COSTS W/ ALTERNATES, ALLOWANCES AND PERFORMANCE & PAYMENT BONDS WITH CONTINGENCY ALLOWANCES PROJECT TOTALS TOTAL PROJECT CONSTRUCTION COSTS Performance & Payment Bond Percentage (%) Performance & Payment Bond Cost ($$) TOTAL PROJECT CONSTRUCTION COSTS W/ PERFORMANCE & PAYMENT BONDS WITH CONTINGENCY ALLOWANCES Performance & Payment Bond Percentage (%) Performance & Payment Bond Cost ($$) OF ALLOWANCES TOTAL ALLOWANCES COSTS W/ PERFORMANCE & PAYMENT BONDS AND CONTINGENCY TOTAL WORKING DAYS TO COMPLETE PROJECT ITEM NUMBER Page 246 of 297 CONTRACT AGREEMENT This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between Fidelity Builders, Inc. (hereinafter referred to as "CONTRACTOR") and the City of Rolling Hills, California, a municipal corporation (hereinafter referred to as "CITY"). R E C I T A L S A. Pursuant to the Notice Inviting Sealed Bids for Tennis Court ADA Improvement Project No. 2025-03 (Project”), bids were received, publicly opened, and declared on the date specified in the notice; and B. On July 28, 2025, City’s City Council declared CONTRACTOR to be the lowest responsible bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the No. 2025-03, Tennis Court ADA Improvement Project in the City of Rolling Hills. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, for the Project in the City of Rolling Hills. The work shall be performed in accordance with the Plans and Specifications dated April 30, 2025 (the “Specifications”) on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The contract documents for the aforesaid project shall consist of all the documents and exhibits in the Request for Bid and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said contract documents are made a part hereof as though fully set forth herein. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement shall govern. Collectively, these contract documents constitute the complete agreement Page 247 of 297 between CITY and CONTRACTOR and supersede any previous agreements or understandings. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal of seven hundred eighty-three thousand, five hundred and six dollars and twenty-five cents ($783,506.25) as full compensation (inclusive of a 10% contingency fee) for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within 120 working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the contract time. 5. LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum of be $1000/day for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents. 6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public Contract Code of the State of California, CONTRACTOR may request CITY to make retention payments directly to an escrow agent or may substitute securities for any money withheld by CITY to ensure performance under the contract. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with CITY or with a state or federally chartered bank as the escrow agent who shall return such securities to CONTRACTOR upon satisfactory completion of the contract. Deposit of securities with an escrow agent shall be subject to a written agreement substantially in the form provided in section 22300 of the Public Contract Code. 7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS. Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its Page 248 of 297 workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements, and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site. CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or Assignment of an apprentice to any work performed under a public works contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman. Page 249 of 297 When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. The CONTRACTOR or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law. CONTRACTOR and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of CONTRACTOR in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such CONTRACTOR must comply with this section. Should noncompliance still be evident after such 10-day period, CONTRACTOR shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on CONTRACTOR. The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. Page 250 of 297 Any ineligible contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project. By executing this Contract, CONTRACTOR verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in any one calendar day or 40 hours in any one calendar week in violation of the Labor Code. 9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the DIR to perform public work. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. 10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against CONTRACTOR or any subcontractor that affect CONTRACTOR’s performance of Work, including any delay, shall be CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay subject to any applicable liquidated damages and shall not be compensable by the CITY. CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, Page 251 of 297 employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor. 11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid, or may have been paid to a debarred subcontractor by a contractor on the Project shall be returned to the CITY. CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project. 12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable laws and regulations of the federal, state, and local government, including Cal/OSHA requirements and requirements for verification of employees’ legal right to work in the United States CONTRACTOR shall maintain emergency first aid treatment for its employees which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial Relations Division 1, Department of Industrial Relations, Chapter 4. CONTRACTOR shall ensure the availability of emergency medical services for its employees in accordance with California Code of Regulations, Title 8, Section 1512. CONTRACTOR shall submit the Illness and Injury Prevention Program and a Project site specific safety program to CITY prior to beginning Work at the Project site. CONTRACTOR shall maintain a confined space program that meets or exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag out program 13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 14. CONTRACTOR'S LIABILITY: The City of Rolling Hills and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or Page 252 of 297 other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. To the fullest extent permitted by law, CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, to the extent required by Civil Code section 2782, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. Page 253 of 297 So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 15. THIRD PARTY CLAIMS. In accordance with Public Contract Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim. 16. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the Agreement, and for 1 year thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONTRACTOR, its agents, representatives, employees, or subcontractors. Page 254 of 297 a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as: i. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. ii. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage. iii. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease. iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions. v. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vii. If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY. b. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either: the CONTRACTOR shall obtain coverage to reduce or eliminate such self-insured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY. Page 255 of 297 c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: i. The CITY, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the CONTRACTOR. General liability coverage can be provided in the form of an endorsement to the CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). ii. For any claims related to this project, the CONTRACTOR’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the CITY, its officers, officials, employees, or volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it. iii. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the CITY. d. Builder’s Risk (Course of Construction) Insurance. i. CONTRACTOR may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the CITY as a loss payee as their interest may appear. ii. If the Project does not involve new or major reconstruction, at the option of the CITY, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the CITY’s site. e. Claims Made Policies. If any coverage required is written on a claims-made coverage form: i. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work. Page 256 of 297 iii. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the CONTRACTOR must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work. iv. A copy of the claims reporting requirements must be submitted to the CITY for review. v. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold. f. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the CITY. g. Waiver of Subrogation. CONTRACTOR hereby agrees to waive rights of subrogation which any insurer of CONTRACTOR may acquire from CONTRACTOR by virtue of the payment of any loss. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its employees, agents and subcontractors. h. Verification of Coverage. CONTRACTOR shall furnish the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to CITY before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. i. Subcontractors. CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and CONTRACTOR shall ensure that CITY is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. j. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. Page 257 of 297 18. ASSIGNMENT: This contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect. 19. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY. 20. TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this contract. CONTRACTOR is responsible for ascertaining and arranging to pay them. The prices established in the contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date. 21. LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession. Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within five (5) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826. 22. RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representative, and will be retained for four years after the expiration of this Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours. 23. SEVERABILITY: If any portion of these contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will Page 258 of 297 be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 24. WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this contract shall not be valid or binding. Any modifications of this contract will be effective only if signed by the party to be charged. 25. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf. 26. NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address. CITY OF ROLLING HILLS 2 Portuguese Bend Rd. Rolling Hills, CA 90274 Attention: Christian Horvath, Project Manager CONTRACTOR: Fidelity Builders, Inc. 1824 Oakwood Ave. Glendale, CA 91208 Attention: Narek Halablian Page 259 of 297 27. DISPUTES: Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non- binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes. Claims: For purposes of this Section, “Claim” means a separate demand by CONTRACTOR, after a change order duly requested in accordance with the terms of this Contract has been denied by the CITY, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of CONTRACTOR pursuant to the Contract, or (C) an amount the payment of which is disputed by the CITY. A “Claim” does not include any demand for payment for which CONTRACTOR has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until CONTRACTOR completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and CONTRACTOR’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the CITY and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon. Supporting Documentation: The CONTRACTOR shall submit all claims in the following format: Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made List of documents relating to claim: Specifications Drawings Clarifications (Requests for Information) Schedules Other Page 260 of 297 Chronology of events and correspondence Analysis of claim merit Analysis of claim cost Time impact analysis in CPM format If CONTRACTOR’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, CONTRACTOR shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions. Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, in accordance with Government Code section 12650 et seq. City’s Response. Upon receipt of a claim pursuant to this Section, CITY shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide CONTRACTOR a written statement identifying what portion of the claim is disputed and what portion is undisputed. Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the public entity issues its written statement. If CITY needs approval from its governing body to provide the CONTRACTOR a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, CITY shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45- day period, or extension, expires to provide CONTRACTOR a written statement identifying the disputed portion and the undisputed portion. Within 30 days of receipt of a claim, CITY may request in writing additional documentation supporting the claim or relating to defenses or claims CITY may have against the CONTRACTOR. If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of CITY and the CONTRACTOR. CITY’s written response to the claim, as further documented, shall be submitted to CONTRACTOR within 30 days (if the claim is less than $50,000, within 15 days) after receipt of the further documentation, or within a period of time no greater than that taken by CONTRACTOR in producing the additional information or requested documentation, whichever is greater. Meet and Confer. If the CONTRACTOR disputes CITY’s written response, or CITY fails to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing, either within 15 days of receipt of CITY’s response or within 15 days of CITY’s failure to Page 261 of 297 respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY shall schedule a meet and confer conference within 30 days for settlement of the dispute. Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, CITY shall provide the CONTRACTOR a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after CITY issues its written statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing, shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the associated costs equally. CITY and CONTRACTOR shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing unless the parties agree to select a mediator at a later time. If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section. Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced. The mediation shall be held no earlier than the date CONTRACTOR completes the Work or the date that CONTRACTOR last performs Work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation unless a new unrelated claim arises after mediation is completed. Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation. Civil Actions. The following procedures are established for all civil actions filed to resolve claims subject to this Section: Page 262 of 297 Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court. If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration. In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party. Government Code Claims. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, CONTRACTOR must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the CITY. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by CONTRACTOR. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, CONTRACTOR shall be barred from bringing and maintaining a valid lawsuit against the CITY. A Government Code claim must be filed no earlier than the date the work is completed or the date CONTRACTOR last performs work on the Project, whichever occurs first. A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted. Non-Waiver. CITY’s failure to respond to a claim from CONTRACTOR within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. CITY’s failure to respond shall not waive CITY’s rights to any subsequent procedures for the resolution of disputed claims. Page 263 of 297 28. NON-DISCRIMINATION: Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735. 29. TERMINATION: This Contract may be terminated by CITY at any time, either with or without cause, by giving CONTRACTOR three (3) days advance written notice. In the event of termination by CITY for any reason other than the fault of CONTRACTOR, CITY shall pay CONTRACTOR for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, CITY may terminate the Contract immediately without notice, may reduce payment to CONTRACTOR in the amount necessary to offset CITY’s resulting damages, and may pursue any other available recourse against CONTRACTOR. CONTRACTOR may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, CITY may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, CITY may require CONTRACTOR to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by CONTRACTOR in connection with its performance of this Contract. 30. ANTI-TRUST CLAIMS: This provision shall be operative if this Contract Agreement is applicable to California Public Contract Code Section 7103.5. In entering into this Contract Agreement to supply goods, services or materials, Contractor hereby offers and agrees to assign to the Agency all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract Agreement. This assignment shall be made and become effective at the time the Agency tender final payment to Contractor, without further acknowledgment by the Parties. 31. NO THIRD-PARTY BENEFICIARY: This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract. 32. TIME IS OF ESSENCE: Time is of the essence for each and every provision of the Contract Documents. 33. FORCE MAJEURE: If CONTRACTOR is delayed in the performance or progress of the work by a Force Majeure Event, then the CONTRACTOR shall be entitled Page 264 of 297 to a time extension, as provided in the contract documents, when the work stopped is on the critical path and shall not be charged liquidated damages. Such a non- compensable adjustment shall be CONTRACTOR’s sole and exclusive remedy for such delays and the CONTRACTOR will not receive an adjustment to the contract price or any other compensation. Contractor must submit a timely request in accordance with the requirements of the contract documents. A Force Majeure Event shall mean an event that materially affects a party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of CONTRACTOR and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. 34. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE: Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work. 35. ACCEPTANCE OF FACSIMILE SIGNATURES: The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 36. GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. Page 265 of 297 State of California CONTRACTOR'S License No. __ CONTRACTOR ___________ By:____________________________________________ Date TITLE CITY OF ROLLING HILLS, CALIFORNIA By: _____________________________________________ Date JEFF PIEPER, MAYOR ATTEST: By: ____________________________________________ Date CHRISTIAN HORVATH, CITY CLERK CONTRACTOR'S Business Phone 818-679-8059 Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM: _______________________________________________________________ NICOLAS PAPAJOHN, CITY ATTORNEY Date Page 266 of 297 AGREEMENT OF INDEMNIFICATION AND HOLD HARMLESS AND WAIVER OF SUBROGATION AND CONTRIBUTION TENNIS COURT ADA IMPROVEMENT PROJECT PROJECT NO. 2025-03 Contract/Agreement/License/Permit No. or description: Indemnitor(s) (list all names): To the fullest extent permitted by law, Indemnitor hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Rolling Hills and its respective elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively “Indemnitees”) from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith (collectively “Liabilities”), arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Indemnitor or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to the above-referenced contract, agreement, license, or permit (the “Agreement”) or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee’s right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee’s right to recover under this indemnity provision. Indemnitor shall pay Indemnitees for any attorney fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees’ sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code 2782(a), or (b) the contracting public agency’s active negligence to the limited extent that the underlying Agreement is subject to Civil Code 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Indemnitor, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to Page 267 of 297 activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. Accountants, attorneys, or other professionals employed by Indemnitor to defend Indemnitees shall be selected by Indemnitees. In the event there is more than one person or entity named in the Agreement as an Indemnitor, then all obligations, liabilities, covenants and conditions under this instrument shall be joint and several. “Indemnitor” Name Name By: By: Page 268 of 297 TC-ADA Project Funding (rounded) All Costs 10% Contingency ConstructionTotal including contingencies Pre-Con Amount* Paid by City to date Construction Balance including contingencies Fidelity Builders $713,861 $69,645 $783,506 $0 $783,506 Bergeman Group $94,500 $9,450 $103,950 $11,497 $92,454 Richie-Bray $7,000 $7,000 Alan Palermo $9,203 $9,203 Totals $824,564 $79,095 $887,456 $27,699 $875,960 50% Construction Cost-share without contingencies 50% Construction Cost-share including contingencies RHCA $398,432 $437,980 50% Construction Cost-share including contingencies Current CIP Allocation (2023) Pre-Con Expended to date* Remaining CIP Project Funds Shortfall Requiring General Fund Reserve contribution City $437,980 $307,000 $27,699 $279,301 $158,679 * Note: remaining CIP amount is inclusive of Bergeman pre-con costs to date, Richie-Bray pre-con costs of $7,000 and Alan Palermo pre-con costs of $9,202.50 through recent Bid process Page 269 of 297 CITY OF ROLLING HILLS COST SHARING AGREEMENT This Cost Sharing Agreement (“Agreement”) is made and executed as of this 28th day of July, 2025, by and between the City of Rolling Hills (“City”), a municipal corporation, and Rolling Hills Community Association of Rancho Palos Verdes (“RHCA”), a California non-profit corporation. City and RHCA are sometimes referred to herein individually as a “Party” or collectively as the “Parties.” RECITALS WHEREAS, City’s tennis courts, located at Portuguese Bend Road and Palos Verdes Drive North (“Tennis Courts”), are operated and managed by RHCA pursuant to a Lease Agreement between City and RHCA, dated May 14, 2018 (“Lease”); and WHEREAS, repairs need to be made to the Tennis Courts, including demolition of certain existing improvements, grading and site plan preparation, installation of a retaining wall, ADA/site improvements, and installing foundation, plumbing and electrical for future use (“Project”); and WHEREAS, after public notice, City received a bid for the Project from Fidelity Builders, Inc. to perform the Project work for a base bid amount of $713,861.25; and WHEREAS, on July 28, 2025, the City Council awarded the construction contract to Fidelity Builders, Inc. as the lowest responsive and responsible bidder; and WHEREAS, the RHCA board has agreed to contribute 50% of the Project cost, consistent with prior board action and the terms of Section 9(a)(vi) of the Lease; and WHEREAS, the Parties desire to memorialize their understanding of the cost sharing arrangement for completion of the Project. NOW THEREFORE, in consideration of the foregoing recitals and the mutual covenants contained herein, the Parties hereto agree as follows: AGREEMENT 1. Incorporation of Recitals The above recitals are true and correct and are incorporated herein. Page 270 of 297 2. Scope of Work The Scope of Work for the Project is provided for in more detail in the Contractor’s Agreement, attached hereto as Exhibit “A” and incorporated herein by reference. 3. Project Costs The Total Project Costs shall be shared equally by the Parties, consistent with Section 9(a)(vi) of the Rolling Hills Lease Agreement, dated May 14, 2018. As a result, fifty percent (50%) of costs for the Project are to be paid for by City and fifty percent (50%) of costs are to be paid for by RHCA. The current total cost for the Project is estimated to be Seven Hundred Thirteen Thousand, Eight Hundred Sixty-One Dollars and Twenty- Five Cents ($713,861.25.) plus an additional Eighty-Three Thousand and Three Dollars ($83,003.00) for the Bergeman Group’s Construction Management Services. a) Proportional Share Based on the total estimated project costs and the parties' understanding of cost- sharing, City shall be responsible for approximately Three Hundred Ninety-Eight Thousand Four Hundred Thirty-Two Dollars ($398,432) of the Project costs, while RHCA shall be responsible for approximately Three Hundred Ninety-Eight Thousand Four Hundred Thirty-Two Dollars ($398,432). b) RHCA Payment of Costs RHCA shall pay City Three Hundred Ninety-Eight Thousand Four Hundred Thirty- Two Dollars ($398,432) within ten (10) days of written demand from City. In the event that the actual costs of the Project exceed the anticipated costs set forth above, RHCA shall be responsible for payment of 50% of the increased actual costs. Payment for the increased costs shall be made within ten (10) days of written demand from City supported by an invoice or change order identifying the increased costs. Payment collected from RHCA and not expended during the term of the Agreement shall be refunded to RHCA. 4. Term and Termination. This Agreement shall become effective as of the day and year first above written and shall remain operative and effective until the Project has been completed, accepted, and paid for. This Agreement may be terminated at any time upon mutual consent of the Parties. This Agreement may also be terminated by either Party after 30- day written notice by certified mail, deemed complete on the third business day following deposit with the United States Postal Service: If to City: Rolling Hills City Hall 2 Portuguese Bend Road Rolling Hills, CA 90274 Page 271 of 297 Attn: Karina Ban͂ales, City Manager If to RCHA: Rolling Hills Community Association 1 Portuguese Bend Road Rolling Hills, CA 90274 Attn: Kristen Raig 5. Agreement to Cooperate. The Parties agree to mutually cooperate in order to help ensure that the Project is successfully completed. 6. General Provisions (a) Representations and Warranties. The Parties and signatories each represent and warrant that the individuals signing below are duly authorized to bind their respective principals to the terms of this Agreement. The individuals signing below also represent and warrant that they have obtained all necessary approvals and have the authority to bind their respective principals to the terms of this Agreement. In the event that any of the representations and/or warranties herein are breached or any of the representations and/or warranties contained in this subparagraph prove false, the breaching/misrepresenting Party hereby agrees to defend, indemnify, and hold the other Party harmless from all damages, loss, liability, costs, and attorneys’ fees resulting from said breach/misrepresentation. (b) Assignment. This Agreement may not be assigned by any Party, either in whole or in part, without prior written consent of the other Parties. (c) Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. (d) Binding Effect of Agreement. The terms, conditions, and provisions of this Agreement are binding upon, and shall inure to the benefit of, all Parties and to their executors, administrators, heirs, successors, assigns, predecessors, transferees, representatives, principals, agents, officers, directors, and employees. (e) Further Acts. The Parties shall perform any acts and execute any documents consistent with the terms and conditions of this Agreement that may be needed, desired, or required to effectuate the terms, conditions, and provisions hereof. (f) Arbitration. The Parties agree that any claim, dispute or controversy arising out of, or relating to, this Agreement, or the breach thereof, shall be resolved through final and binding arbitration administered by the American Arbitration Association (“AAA”) in accordance with AAA’s applicable arbitration rules, and judgment on the award rendered Page 272 of 297 by the arbitrator(s) may be entered in any Los Angeles County court having jurisdiction thereof. (g) Attorneys’ Fees. In the event any claim is brought upon this Agreement to enforce its terms, each Party shall be responsible for its own attorneys’ fees and costs. (h) Consultation with Legal Counsel. The Parties represent that they have consulted legal counsel prior to the execution of this Agreement and have executed this Agreement with full knowledge of its meaning and effect. (i) Entire Agreement. This Agreement constitutes the entire and only agreement between the Parties with reference to the subject matter herein and supersedes any prior agreement, oral or written, with respect thereto. (j) Drafting of Agreement. This Agreement shall not be construed in favor of, or against, any party by reason of the extent to which any party or its counsel participated in the drafting of this Agreement. (k) Not a Joint Venture or Joint Powers Authority. The Parties intend by this Agreement to establish only an agreement for provision of reimbursement and apportionment of costs for the Project, and do not intend to create a joint powers agency, partnership, joint venture, or joint enterprise of any kind. (l) Waiver, Modification, Amendment. No provision of this Agreement may be waived unless in writing and signed by both Parties hereto. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein. This Agreement may be modified or amended only by a written agreement executed by both of the Parties hereto. (m) Electronically Transmitted Signatures; Electronic Signatures. A manually signed copy of this Agreement which is transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement for all purposes. This Agreement may be signed using an electronic signature. (n) Counterparts. This Agreement may be executed in separate counterparts, the whole of which shall constitute a binding agreement. Facsimile signatures and email/PDF signatures, when received, shall have the same force and effect as original signatures. WHEREFORE, the undersigned, having read the foregoing Agreement and fully understanding and agreeing to its terms, hereby execute this Agreement and make it effective as of the day and year first above written. Page 273 of 297 THE CITY OF ROLLING HILLS ROLLING HILLS COMMUNITY ASSOCIATION By By Karina Bañales Kristen Raig City Manager Manager Date Date APPROVED AS TO FORM: APPROVED AS TO FORM: By By Page 274 of 297 EXHIBIT “A” CONTRACTOR’S AGREEMENT Page 275 of 297 Item: 12.C. Meeting Date: 7/28/2025 To: City Council From: Samantha Crew, Management Analyst Thru: Karina Bañales, City Manager Subject: Authorize the City Manager to Sign a Letter of Support for the Palos Verdes Peninsula Mass Care and Evacuation Plan Grant Application Background: The four cities of the Palos Verdes Peninsula, Rolling Hills, Rolling Hills Estates, Rancho Palos Verdes, and Palos Verdes Estates, face a variety of significant hazard risks. Over half of the Peninsula lies within a moderate, high, or very high Fire Hazard Severity Zone, and the area is impacted by active earthquake fault lines and ongoing land movement. These risks are further intensified by limited ingress/egress routes, equestrian communities, and a higher-than-average population of older adults. The Palos Verdes Peninsula (PVP) cities are once again joining forces to enhance regional emergency preparedness. A Peninsula-wide Evacuation and Mass Care Plan has been identified as a strategic goal for 2026 by the Peninsula Public Safety Committee, in recognition of the need for a coordinated approach to large-scale emergency response. After researching funding opportunities to support the development of the plan, a potential grant through Cal Fire has been identified. The City of Rancho Palos Verdes, serving as the lead agency, will be submitting the formal grant application and is requesting participation from the City of Rolling Hills in this collaborative effort. Discussion: The Palos Verdes Peninsula Mass Care and Evacuation Plan will provide clear protocols for public information, evacuation and repopulation procedures, safe refuge areas, mass care and shelter operations, and coordination across jurisdictions. It will also identify vulnerable populations, evaluate evacuation route limitations, and explore mitigation strategies to strengthen community readiness. As outlined in the draft letter of support (Attachment A), the plan aims to reduce the time required during an emergency to reach consensus on critical issues and will serve as a critical planning tool for all four cities. The final deliverables include a formal plan, stakeholder and community engagement, and a Peninsula-wide exercise to test the plan's effectiveness. To date, the City of Rolling Hills Estates has submitted a letter of support (Attachment B) for the project, which is attached to this report for reference. Page 276 of 297 Importantly, Rancho Palos Verdes staff have clarified that no local funding match is required to participate. Instead, in-kind staff time dedicated to participating in the planning process would serve as the City's contribution. The development of a coordinated Mass Care and Evacuation Plan for the Peninsula addresses a critical need and supports the City’s ongoing efforts to enhance emergency preparedness. Staff recommends that the City Council authorize the City Manager to sign the letter of support for this collaborative initiative and to participate in the development of the plan if funding is awarded. Fiscal Impact: None Recommendation: Approve as presented. Attachments: 1. CL_AGN_250728_CC_LetterofSupportEvacPlan 2. CL_AGN_250728_CC_RollingHillsEstatesLetterofSupport 3. CL_AGN_250728_CALFIRE_Scope of Work_RegionalEvacPlanGrant Page 277 of 297 City of Rolling Hills INCORPORATED JANUARY 24, 1957 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 July 23, 2025 California Climate Investments 1001 I St. Sacramento, CA, 95814 Subject: Support Letter for the Palos Verdes Peninsula Mass Care and Evacuation Plan grant application To whom it may concern: On behalf of the City of Rolling Hills, please accept this letter of support for the City of Rancho Palos Verdes’ grant application for the Palos Verdes Peninsula Mass Care and Evacuation Plan. The Palos Verdes Peninsula faces numerous hazard risks, with over half of the Peninsula located in a moderate, high, or very high Fire Hazard Severity Zone, multiple earthquake fault lines threatening the region, and ongoing land movement severely damaging homes, roads, and infrastructure, including a vital evacuation route for the Peninsula, Palos Verdes Drive South. These risks are exasperated by limited egress/ingress routes on the Peninsula, several equine communities hosting dozens to hundreds of horses, and a high percentage of the population that is aged 65 and over as compared with the national average. The Palos Verdes Peninsula Mass Care and Evacuation Plan (Plan) will ensure that the four cities on the Peninsula — Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates — are ready to respond in coordination with one another and their regional partners to an emergency that requires evacuations and/or mass care and shelter operations. The Plan will help reduce the time required during an emergency to reach consensus on issues such as public alerts and information, sharing of resources, and response operations, by addressing these issues before an emergency takes place, providing coordination protocols; clearly defining roles and responsibilities; and mapping vulnerabilities and resources in the area. Further, the Plan will help the cities identify potential mitigation strategies to address vulnerabilities and evacuation route limitations. Finally, the functional Page 278 of 297 exercise and subsequent training opportunities included in this project will further improve Peninsula-wide collaboration and city staff response capabilities. The four Peninsula cities work well together but all have limited staff and budgets that make it difficult to develop a Peninsula Mass Care and Evacuation Plan in house. The funds from the wildfire prevention program grant will allow the cities to hire a consultant to write and exercise the Plan in a timely manner. Having this coordination complete before an emergency occurs ensures a quick, efficient and coordinated response that will positively impact public safety for the 67,000 residents, 46,000 workers, and countless visitors to the Peninsula. Thank you for your time and consideration. Sincerely, CITY MANAGER Page 279 of 297 Page 280 of 297 Scope of Work Project Name: Palos Verdes Peninsula Mass Care and Evacuation Plan Project Tracking Number: 25-WP-78922274 Project Description: The four Palos Verdes Peninsula Cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills and Rolling Hills Estates are seeking to develop a Mass Care and Evacuation Plan to enable a fully integrated, pre-planned,, coordinated, and mutually agreed upon emergency evacuation and mass care and shelter plan. For this project a consultant will be hired to work with the four cities and their stakeholders to develop the plan. The plan will include guidance on coordination and communication between the cities, response agencies, stakeholders, and community during emergency requiring evacuations and/or mass care and shelter servicesoperations, such as a wildfire or earthquake. This will include a clear coordination protocol for public information and joint messaging templates, a description of each involved organization's roles and responsibilities, and solidification of the processes and protocols for evacuation, repopulation, safe refuge, and mass care and shelter operations. Finally, the plan will outline city, peninsula, and regional resources that can support mass care and/or evacuation efforts, including transit, feeding, sanitation, and sheltering services, refuge areas, temporary evacuation points, emergency facilities, animal care, and communication tools. As part of this planning effort, areas of vulnerability and potential mitigation strategies for evacuation route limitations will be examined, along with identification of transportation and facility needs, including additional support for those requiring assistance evacuating themselves and/or large animals. Public engagement will occur throughout the plan development both as a source of input and public education; this outreach should include installation of street signs clearly indicating zone locations and directions to the nearest designated Safe Refuge Area and Temporary Evacuation Point. The project will conclude with a peninsula wide emergency exercise, testing the plan, and finalization/approval by all four city councils. Primary Activity Type: Wildfire Prevention Planning Describe the geographic scope of the project, including the communities that will benefit, and an estimate of the number of structures within the project area. The Palos Verdes Peninsula has a unique physiography, formed over millions of years of submerging and lifting from the Pacific Ocean. Once an island, the Peninsula is nine miles wide Page 281 of 297 by four miles deep, now rises above the Los Angeles Basin, with the highest elevation at 1480 feet. The terrain of much of the planning area is rolling hills, steep slopes, canyons, and coastal bluffs. Several active park sites and an extensive amount of preserved natural open space and passive parkland, particularly along the Peninsula’s coastline, provide the majority of recreational resources for residents. The Palos Verdes Peninsula is made up of four cities: Rolling Hills, Rolling Hills Estates, Rancho Palos Verdes, and Palos Verdes Estates as well as the unincorporated community of Westfield/Academy Hill. The Palos Verdes Peninsula is bounded on the north by Torrance, on the south and west by the Pacific Ocean; and on the east by Lomita and San Pedro (Los Angeles). The Palos Verdes Peninsula has a total population of about 67,067 (PVE 13,434, RPV 42,030, RH 1,513, RHE 8,169 and the unincorporated areas of the Peninsula 1,921) The Palos Verdes Peninsula includes an area of approximately 17.78 square miles (PVE 4.77 sq mi RPV 13.6 sq mi, RH 3.0 sq mi and RHE 4.18 sq mi). The Peninsula has about 25,000 housing units ( PVE 5,017, RPV 16,497, RHE 3184, RH 700). There are also 21 schoolschools on the peninsula, 4 city halls, 2 college campuses, a salvation army campus, 3 library facilities, 6 LA County Fire Department Stations, and 1 police station (PVEPD has their own police department, while the other 3 cities contract with the County Sherriff's Department, with the station housed in the City of Lomita), and 6 LA County Fire Department Stations. Describe how the project will assess the risks to residents, structures and prioritize projects to reduce this risk over time. As part of the peninsula Mass Care and Shelter Plan, the hired consultant will review potential vulnerabilities within the area, including the access and functional limitations of residents and transportation and evacuation route limitations. The plan will provide procedures for helping address vulnerabilities and recommend additional mitigation projects to strengthen evacuation and mass care capabilities for the whole community. This plan will also examine the vulnerability and capacity of structures within the area to understand potential mass care and shelter needs and identify structures that could be used as Safe Refuge Areas, Emergency Facilities, and Temporary Evacuation Areas. Does the proposed plan add or build upon previous wildfire prevention planning efforts in the general project area? The Mass Care and Evacuation Plan, builds off the Peninsula wide Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) (in development with the projected completion being March 2026), which examines hazard risk and mitigation strategies for all hazards on the peninsula. and the Emergency Operations Plan (EOP) for each of the four cities, which provides the basic guidelines and procedures for all hazard city emergency management. The Mass Care and Evacuation Plan will build off the MJHMP's hazard risk identification and Page 282 of 297 mitigation strategies, and expand on EOP basic procedures focusing on mass care and evacuation operations. Identify a diverse group of key stakeholders, including local, state, and federal officials where appropriate, to collaborate with during the planning process. Discuss how the project proponent plans to engage with these targeted stakeholders. The plan will include departments and city management from all four cities on the Palos Verdes Peninsula, the Palos Verdes Estates Police Department, the Los Angeles County Sheriff's Department, The Los Angeles County Fire Department, various County of Los Angeles Departments (Office of Emergency Services, Public Works, Social Services, Animal Care and Control, etc.) the American Red Cross, local utility companies (SCE, SCG, Cal Water, etc.), local community groups and organizations (PVP CERT, RPV EPC, RPV CHOA, PVE Cares, etc.), California Department of Transportation, PVPUSD, Palos Verdes Library District, local assisted living facilities, multi unitmulti-unit properties, Area G DMAC and neighboring cities, and any other stakeholders that are identified throughout the plan development. Describe the pathways for community involvement that will be incorporated in the planning process. The plan development will include community engagement throughout the process. Updates will be provided at city council meetings at the commencement of the plan development. Once the initial plan draft is developed and stakeholder feedback is incorporated, the consultant will conduct community meetings to gather input on the plan in person, along with sharing a virtual copy of the plan draft for feedback on the cities' websites, social media, newsletters, reports, and listservs, through Alert South Bay and the PVP Ready website (currently used to push the know your zone campaign), through local media, including RPVtv and local newspapers, via Bulletin Boards and banners, and at local community meetings and events (ex. HOA meetings, EPC meetings, Peninsula Prep Expo, etc.). When the plan is finalized, additional community outreach will be conducted to educate residents about the plan and their role in disaster readiness, using the same communication methods listed above. Discuss the location of the project in relation to areas of moderate, high, or very high fire hazard severity zone as identified by the latest Fire and Resource Assessment Program maps. * With its many steep canyons and open scrub-covered hillsides, the Palos Verdes Peninsula area has always been vulnerable to the hazards associated with brush fires. About half of the peninsula is designated as a very high fire hazard severity zone; with all 4 cities having Page 283 of 297 at least a segment of their community in the medium, high, and very high fire hazard severity zone classifications. Describe the geographic proximity of the project to structures at risk to damage from wildfire in the WUI. * Due to the peninsula relative isolation from the rest of Los Angeles County cities, it is not considered part of the wildland urban interface; though its isolation intensifies the need for evacuation and mass care planning. Does the project include any matching funds from other funding sources or any in-kind contributions that are expected to extend the impact of the proposed project? * The four peninsula cities will provide staff liaisons to support the plan development and will seek to create mitigation and readiness projects identified through the plan (ex. street signage, strengthening of Safe Refuge Areas, etc.). Further, emergency management staff in the cities will work together to update the plan every 5 years and as neededneeded, due to new data and lessons learned from recenter emergencies and exercises. Describe plans for external communications during the life of the project to keep the effected community informed about the goals, objectives and progress of the project. Activities such as planned press releases, project signage, community meetings, and field tours are encouraged. * Community meetings, the cities' websites, social media, newsletters, reports, and listservs, Alert South Bay, the PVP Ready website, interviews and press releases through local media, Bulletin Boards and banners, and discussions at local community meetings and events (ex. HOA, EPC, & City Council Meetings , Peninsula Prep Expo, etc.) will all be used throughout the plan development process to keep the community informed, educate them about emergency evacuations and mass care operations, and gather community input. Describe any plans to maintain the project after the grant period has ended. * The plan will be updated every 5 years by the four cities and as needed when new data is presented and/or after exercises and real emergencies. Does the proposed project work with other organizations or agencies to address fire hazard reduction at the landscape level? * While the plan doesn't directly work to reduce fire hazard at the landscape level; the plan will identify and recommend projects to help reduce fire hazard, including those at the landscape level. Page 284 of 297 Discuss the anticipated timeline for the project. Make sure to take seasonal restrictions into account. * Upon award of the grant (goal to begin work in 2026) the project will take between 12 and 16 months to complete. Verify the expected timeframes to complete the project will fall under the required completion dates depending on the source of the funds awarded. * The project will be complete before the deadline of February 15, 2029. Using bullets, list the milestones that will be used to measure the progress of the project. * • RFP for Consultant • Hire Consultant • Develop Core Planning Team and larger stakeholder list • Create a Plan Template and meeting timeline • First Community Meeting • Write First Draft with core planning team • Stakeholder engagement • Complete Second Draft using stakeholder feedback • Second Community Meeting to gather community feedback • Create exercise and modify plan based on feedback • Test Plan through exercise • Complete third plan draft and send for final review by core planning team • Finalize Plan and send to city council for approval • Publish approved plan Using bullets, list the measurable outcomes (i.e. project deliverables) that will be used to measure the project’s success. * • Completion of a peninsula wide Mass Care and Evacuation Plan • Completion of a peninsula wide Evacuation and Mass Care Operations Exercise • Hosting ofHosting at least 3 community meetings • Engagement of at least 10 regional stakeholders in plan development If applicable, how will the requirements of the California Environmental Quality Act (CEQA) be met? * Not Applicable Page 285 of 297 List any existing forest or land management plans; Conservation Easements; Covenant, Conditions & Restrictions (CC&R’s); matters related to zoning; use restrictions, or other factors that can or will limit the wildfire prevention proposed activity? * None Describe any previous experience the project proponent has with similar projects. Include a list of recent past projects the proponent has successfully completed if applicable. Project applicant or manager having no previous experience with similar projects should discuss any past experiences that may help show a capacity to successfully complete the project being proposed. This may include partnering with a more experienced organization that can provide project support. * The project manager has experience supporting the development of a Countywide Mass Transportation and Evacuation Plan for the County of Monterey, along with experience updating and developing numerous plans including, Multi-Jurisdictional Hazard Mitigation Plans, a Community Resilience Plan, and Donation and Volunteer Management Plan, an Electrical Power Disruption Plan, and a Public Information and Warning Plan. Additionally, the project manager has experience hosting multiple exercises related to mass care and/or evacuations and has engaged in about a dozen Emergency Operations Center activations, including multiple wildfire emergencies that required mass care and evacuation operations. Finally, the project manager works closely with the local fire and law departmentsdepartments, and the other 3 peninsula cities, building off their experience as well. Identify who will be responsible for tracking project expenses and maintaining project records in a manner that allows for a full audit trail of any awarded grant funds. * The Project Manager will work with the Rancho Palos Verdes Ffinance department toDepartment to track project expenses and records. Explain how the grant funds, if awarded, will be spent to support the goals and objectives of the project. If equipment grant funds are requested, explain how the equipment will be utilized and maintained beyond the life of the grant. * The grant funds will solely will be used to hire a consultant to develop the plan and run an exercise to test the plan. Are the costs for each proposed activity reasonable for the geographic area where they are to be performed? Identify any costs that are higher than usual and explain any Page 286 of 297 special circumstances within the project that makes these increased costs necessary to achieve the goals and objectives of the project. * The costs are reasonable for the geographic area. Is the total project cost appropriate for the size, scope, and anticipated benefit of the project? * Yes, the project cost is much smaller than the benefit the increased coordination and planning will have on ensuring public safety during evacuations and mass care operations. Using bullets please list each object category amount that you are requesting and the detail of how that would support meeting the grant objectives. * • Consultant for plan development for 12 to 16 months - $200,000 Does your project include the purchase of capital equipment (more than $5,000 per item)? * No How will the project/activity reduce Greenhouse Gas emissions? * This project will not directly reduce greenhouse gas emissions, however planning for safe refugee areas can reduce unnecessary traffic congestion during evacuations, which can help reduce greenhouse gas emissions. Page 287 of 297 Item: 14.A. Meeting Date: 7/28/2025 To: City Council From: Samantha Crew, Management Analyst Thru: Karina Bañales, City Manager Subject: Receive and File a Public Safety and Emergency Preparedness Update Background: Rolling Hills is deeply committed to building a safe, prepared, and resilient community through a variety of ongoing public safety and emergency preparedness initiatives. This dedication is reflected in strong partnerships with emergency service providers, neighboring Peninsula cities and regional agencies, all working together to protect residents and enhance the City's overall readiness. To keep the community informed and engaged, the City provides regular updates on its preparedness efforts to the City Council and the public. By keeping residents informed and engaged, the goal is to empower individuals and households to take an active role in their own emergency planning. Through shared knowledge and coordinated action, Rolling Hills continues to strengthen its ability to respond to emergencies and foster a more resilient and united community. Discussion: This monthly Public Safety Report is intended to keep the City Council and residents informed of ongoing initiatives, recent activities, and upcoming priorities related to disaster readiness, emergency response, and overall public safety. By providing regular updates, the report offers a clear and timely overview of the City’s efforts to strengthen its preparedness and response capabilities. In addition to serving as a communication tool, the report functions as an official record of the City’s progress in implementing safety-related programs and initiatives. It documents key actions taken, partnerships developed, training activities conducted, and resources allocated, while also highlighting the City’s proactive approach to protecting the community in the face of evolving risks and challenges. Cal OES Voluntary Buyout Program The City of Rolling Hills continues to explore participation in the Cal OES Voluntary Buyout Program, which provides eligible homeowners the option to relocate from properties affected by ongoing hazards. Properties acquired through the program would be converted into permanently protected open space and deed-restricted to prevent future development. This strategy is aimed at reducing long-term risk in vulnerable areas and advancing the City’s broader goal of enhancing community resilience. Currently, Cal OES is conducting a benefit-cost analysis (BCA) for interested homeowners to determine eligibility for the program. This essential step assesses the long-term cost-effectiveness Page 288 of 297 of acquiring and removing properties located in hazard-prone areas. Cal OES is expected to provide a status update on the BCA results in early August, after which the City will engage with participating homeowners to discuss potential next steps. The City remains committed to supporting residents throughout this process and will continue to work closely with Cal OES to ensure clear communication and effective coordination. Once eligibility is determined, staff will bring the item back to the City Council, seeking a recommendation on how to proceed. Cal OES Datacasting Receiver Pilot Program The City of Rolling Hills is pleased to participate in the California Office of Emergency Services (Cal OES) Datacasting Receiver Pilot Program, an innovative initiative designed to enhance earthquake early warning capabilities. As part of this program, Rolling Hills will receive two advanced earthquake- alerting receivers and two antennas at no cost. These devices use a secure U.S. Geological Survey (USGS) signal transmitted through local public television stations to deliver GPS-specific earthquake alerts in under one second. While these devices are not intended to replace the existing Wireless Emergency Alerts (WEA) system, they serve as a valuable supplemental tool, providing critical seconds of lead time for personnel to take protective action. In the event of seismic activity, these rapid alerts will enable City staff and Emergency Operations Center (EOC) personnel to immediately Drop, Cover, and Hold On, an essential advantage for those in key emergency response roles. The pilot program will run through December 31, 2025. During this period, participating cities are asked to provide monthly feedback to Cal OES to help evaluate the system’s effectiveness. At the conclusion of the pilot, Rolling Hills will be permitted to retain the equipment permanently, with no future maintenance or subscription fees required. Cal OES has expressed its long-term goal of eventually making these receivers available to residents across California. Re-Energization - SoCalGas SoCalGas has begun restoring natural gas service in Rancho Palos Verdes (RPV). Restoration started on July 10 along Exultant Drive, and as of July 21, service has been restored to three homes in the Seaview neighborhood. Work is ongoing on Admirable and Dauntless Drives for eligible homes. Once work in Seaview is complete, restoration will proceed to the Portuguese Bend Beach Club and then to the City of Rolling Hills. Rolling Hills residents will begin receiving calls in the coming weeks to prepare for reconnection. To assist with this process, SCE has posted an informational sheet on its website and staff has included it as attachment A. Southern California Edison (SCE) SCE has restored power to all residents who requested service, with the exception of one household that remains offline pending final permit approvals. Some residents have chosen to remain off the grid or delay reconnection by personal preference. Recently, SCE mailed a notice outlining its long-term plan to address infrastructure challenges linked to land movement on the Palos Verdes Peninsula. The letter describes a Tension Relief Strategy scheduled to begin in early fall 2025, which includes the installation of specialized devices that reduce tension in power lines, helping the electrical system better withstand minor earth shifts. These devices, used alongside upgrades like taller poles and covered conductors, are only suitable for areas where land movement has remained at or below pre- 2023 levels. SCE will provide updated schedules as the project develops, and some temporary traffic impacts are expected during construction (Attachment B). Potential Siren System Expansion Page 289 of 297 At the May 12 City Council meeting, staff was directed to work with HQE and the Rolling Hills Community Association (RHCA) to identify alternative locations for additional emergency siren poles based on HQE’s coverage studies. Since then, staff has worked with HQE and RHCA to identify six potential locations across three coverage gap areas. From these six sites, one location in each area will be selected, resulting in three new installations. As part of this process, staff has contacted residents whose properties are considered ideal for placement. Outreach has included phone calls, emails, and on-site meetings. Site visits are being conducted to provide information, answer questions, and address concerns. Additional outreach will continue as the project moves forward. Staff is awaiting DigAlert’s determinations for all six proposed sites. Once confirmed, staff will present the preferred locations to the RHCA Board, complete any additional site visits, and provide a formal presentation to the City Council, which will include detailed coverage maps and site-specific considerations. Staff will return with detailed information as the project advances. Brush Clearance and Zone 0 Update Annual brush clearance inspections were completed in June 2025 by the Los Angeles County Fire Department. While Zone 0 (0–5 feet from structures) is not yet enforceable, residents were encouraged to maintain this area in a “lean and green” condition. Assistant Fire Chief Kane will attend the August 11 City Council meeting to provide a brief presentation on the outcomes of this year’s inspections. Peninsula Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) City staff continue to actively participate in bi-weekly coordination meetings for the Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) alongside consultant Black & Veatch and representatives from the neighboring Peninsula cities. Currently, staff are focused on developing the Rolling Hills-specific annex, which outlines local vulnerabilities and mitigation strategies. The next Planning Committee meeting is scheduled to take place virtually on September 10 from 9:00 a.m. to 11:00 a.m. This meeting will bring together key stakeholders and the core planning team, including staff from all four Peninsula jurisdictions. Residents are welcome to attend and observe the planning process. To request the meeting link, please contact sjcrew@cityofrh.net. Prepared Peninsula Expo - October 26, 2025 Staff have begun planning for the annual Prepared Peninsula Expo, a regional event dedicated to promoting emergency preparedness and resilience across the Palos Verdes Peninsula. This collaborative effort brings together local cities, first responders, utility providers, and community organizations to provide residents with valuable information, resources, and hands-on demonstrations related to disaster readiness. The Expo serves as an important opportunity for community engagement, offering attendees practical tools and guidance to help them prepare for a wide range of emergencies. Planning efforts are now underway to ensure another successful and informative event. Genasys Evacuation System Tabletop Exercise On August 21, 2025, City staff will participate in a regional tabletop exercise focused on testing the Genasys evacuation system within Area G jurisdictions. Designed to enhance regional preparedness and strengthen coordination among emergency response agencies, the exercise will evaluate the effectiveness of the Genasys system in evacuation scenarios. Participants will include key public safety personnel such as police, fire, and emergency management representatives. Genasys is a mass notification and protective communications system that delivers clear, targeted alerts and instructions during emergencies, including evacuation orders, to help ensure timely action and public safety. Fiscal Impact: Page 290 of 297 None. Recommendation: Receive and File Attachments: 1. Attachment A - SCG_PV_Restoriation_Readiness_Flyer_7-25 2. Attachment B - CL_AGN_250728_CC_PVP_TensionReliefStrategy_RH_F Page 291 of 297 Are You Restoration Ready? Restoration Readiness Checklist: • Account Verification - Customers can contact SoCalGas at 800-228-7377 to verify their account information (if customers have not already been contacted by SoCalGas). SoCalGas will contact customers at a later time to schedule an appointment. • Appliance Conversion (If Applicable) - Have a qualified professional safely disconnect the propane system from the converted appliance(s) for safe operation and compliance with manufacturer specifications. • Propane Supply Disconnection (If Applicable) - Have a qualified professional safely disconnect the propane system from the converted appliance(s). - Ensure the natural gas line has its own dedicated piping that is not connected to any propane system. • Professional Inspection (Recommended) - Have a qualified professional inspect the natural gas houseline system to confirm it is safe and ready for service (no leaks). SoCalGas Will Contact You When We Are Ready to Restore Service: • SoCalGas will contact customers via the information provided in the customer’s account file to schedule an appointment when we are ready to restore service. Residential Restoration Process • A SoCalGas technician will perform a leak test on the customer’s natural gas houseline. • If no leaks are found on the houseline, the technician will provide service and a safety check to all connected natural gas appliances. • If leaks are found, the gas meter will be left off until the houseline is repaired by a qualified professional. Additional Restoration Information: • An adult over the age of 18 must be present during restoration. • To restore service, SoCalGas must have access to the customer’s meter and the residence interior to check the functionality of natural gas appliances. • This process will take one to two hours. • Pets must be confined behind a solid partition while SoCalGas employees are working on the premises. • Customers should never attempt to restore or turn on natural gas service themselves. Page 292 of 297 ©2025 Southern California Gas Company. All copyright and trademark rights reserved. J078 555OCC 0725 Stay Safe To keep customers and employees safe, please remember these safety tips: • Authorized SoCalGas employees will be in uniform with our company logo. • All SoCalGas employees on company business are required to carry a SoCalGas ID badge. • SoCalGas employees will never ask for payments during these reconnection home visits. • To verify the authenticity of anyone claiming to be a representative of SoCalGas, ask for identification or call us at 1-800-427-2200 or 1-800-342-4545 for Spanish-language customer service or visit socalgas.com/SafeAccess. For more information, please visit socalgas.com/PVLandMovement. For customer service inquiries, please contact us at 1-877-238-0092 or email us at projectinfo@socalgas.com. If you suspect a natural gas leak, please don’t wait - call us immediately at 1-800-427-2200. All restoration plans are dependent upon minimal land movement rates. Restoration efforts are provisional and based on localized conditions at each property. Increased land movement may necessitate future temporary shutoffs of natural gas service to homes to promote public safety. Page 293 of 297 Dear Valued Customer,ௗ ௗAs part of our ongoing efforts to enhance the resiliency and reliability of our electrical infrastructure, Southern California Edison will be installing an innovative solution — Tension Relief Strategy — in certain areas of the Palos Verdes Peninsula.ௗௗ ௗ The Tension Relief Strategy represents a proactive, state-of-the-art approach to addressing environmental challenges on the peninsula. These devices can relieve tension in the conductor, providing increased ability for expansion of the distance between poles in the event of slight land movements. By accommodating slight shifts in the land, the devices help the infrastructure remain intact and functional. Tension relief devices work in conjunction with other elements of the strategy, such as covered conductor and taller poles, to create a multi-faceted solution for grid resiliency. This strategy is intended to lower risks associated with downed wires while also increasing the overall resilience of SCE’s electrical infrastructure in areas like the peninsula that are prone to land movement.ௗ ௗ While innovative, the usefulness of this engineering solution is limited because the devices can only expand a certain amount. As such, it is not a viable solution for all areas of the peninsula, but rather it is intended for areas that see a continued, sustained reduction in land movement at or below rates that were experienced prior to 2023.ௗௗ ௗௗ What to Expectௗ The project to install the necessary equipment to implement the Tension Relief Strategy will require work to be performed by SCE and telecommunication utilities in your area. We anticipate this work to begin in early fall 2025. As the dates become more firm, we will send another communication with the update. SCE crews will be working in the area, so there might be traffic and delays. We will make every effort to minimize any inconvenience and appreciate your understanding and cooperation as we work to restore power in the area. ௗ How to Stay Informedௗ If you have questions or need assistance, please call the SCE customer service team at 1- 800-250-7339 Monday through Friday, 7 a.m.-7 p.m., or Saturdays, 8 a.m.-5 p.m.ௗ ௗ To learn more about tension relief, visit the SCE FAQ on sce.com/pvplandslide.ௗ ௗ Jeremy Califano Jeremy Califano, PE, PMP Senior Manager, Project Management Southern California Edison Page 294 of 297 Item: 14.B. Meeting Date: 7/28/2025 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Receive and file a Verbal Update on the status of the Traffic Commission Vacancy and Appointment Background: None. Discussion: None. Fiscal Impact: None. Recommendation: Receive and file. Attachments: None Page 295 of 297 Item: 15.A. Meeting Date: 7/28/2025 To: City Council From: Nicolas Papajohn, City Attorney Thru: Karina Bañales, City Manager Subject: Conference with legal counsel - existing litigation Government Code Section 54956.9(d)(1) the City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the city in the litigation. (3 cases) a. Name of case: Connie Andersen, et al. V. California Water Company, et al. (Seaview case) Case No.: 24STCV20953 b. Name of case: City of Rolling Hills v. SCE CPUC docket no. C.24-10-008 c. Name of case: City of Rolling Hills v. SoCalGas CPUC docket no. C.24-10-009 Background: None. Discussion: None. Fiscal Impact: None. Recommendation: None. Attachments: None Page 296 of 297 Item: 15.B. Meeting Date: 7/28/2025 To: City Council From: Nicolas Papajohn, City Attorney Thru: Karina Bañales, City Manager Subject: Conference with legal counsel - initiation of litigation a closed session will be held, pursuant to Government Code Section 54956.9(c) and (d)(4) regarding the decision of whether to initiate litigation (1 case) Background: None. Discussion: None. Fiscal Impact: None. Recommendation: None. Attachments: None Page 297 of 297