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CL_AGN_260112_CC_AgendaPacket_F1 City Council Monday, January 12, 2026, 7:00 PM Regular Meeting City of Rolling Hills The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. View both the agenda and the live-streamed video. Members of the public may submit written comments by emailing the City Clerk’s office at CityClerk@cityofrh.net. Your comments will become part of the official meeting record if received before 3pm on the meeting day. You must provide your full name, but please do not provide any other personal information that you do not want to be published. View recordings to City Council meetings online. AGENDA 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Presentations/Proclamations/Announcements 5. Approve Order of the Agenda This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder. 6. Blue Folder Items (Supplemental) Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file. 7. Public Comment on Non-Agenda Items This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. Page 1 of 760 2 8. Consent Calendar Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion. 8.A. Approve Affidavit of Posting for the City Council Regular Meeting of January 12, 2026 RECOMMENDATION: Approve. 8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda RECOMMENDATION: 8.C. Approve the following Minutes of December 9, 2025: City Council Regular Meeting RECOMMENDATION: Approve as presented. 8.D. Payment of Bills RECOMMENDATION: Approve. 8.E. Republic Services Recycling Tonnage and Complaint Reports for November 2025 RECOMMENDATION: Receive and file. 8.F. Approve Republic Services' 2026 Clean-Up and Communal Bin Schedules RECOMMENDATION: Approve as presented 8.G. Approve Annual Vendor List for Calendar Year 2026 RECOMMENDATION: Approve as presented. 9. Excluded Consent Calendar Items 10. Commission Items 10.A. Receive and file Zoning Case No. 25-101: Site plan review for new construction, non-exempt grading and related improvements; variances for a detached garage within front and side yard area, detached pool house within rear yard area, deck exceeding 12”, import of soil, and to exceed 40 percent disturbance; conditional use permit to exceed 200 square feet for accessory structures, and finding the project exempt from the California Environmental Quality Act for location at 10 Saddleback Road (Birkett) (LOT 17-2-RH) RECOMMENDATION: Receive and file. 11. Public Hearings Page 2 of 760 3 11.A. A Public Hearing for Second Reading and Adoption of Ordinance No. 389 amending Title 15 (Buildings and Construction) of the Rolling Hills Municipal Code and determining the ordinance exempt from CEQA RECOMMENDATION: It is recommended that the City Council adopt Ordinance No. 389 12. Discussion Items 12.A. Consideration and Discussion of the City’s Outdoor Emergency Warning System Contractual Framework RECOMMENDATION: 1. Staff recommends that the City Council review the information provided in this report and select one of the following options regarding the City’s outdoor emergency warning system contractual framework with HQE Systems. Option 1 – City Funds the Equipment Costs of Additional Poles Option 2 – City Issues Formal Notice of Non-Performance Option 3 – Hybrid Approach (City Funds Equipment Costs with Credits/Offsets) 2. Payment of Outstanding Balance (If Applicable).If the City Council selects Option 1 or Option 3, direct staff to authorize payment of the remaining balance due under the original Professional Services Agreement (PSA) to compensate HQE for work already performed. If Option 2 is selected, no payment of the remaining balance would be authorized, and staff would proceed consistent with a notice of non-performance. 3. Acknowledge the RHCA approval of the Easement License for the Upper Blackwater siren site. 12.B. Approve Third Amendment to the Professional Services Agreement with Bennett Landscape for a One-Year Extension providing Landscaping Services on the City Hall campus RECOMMENDATION: Approve as presented. 12.C. Consideration of awarding a construction contract to Pacific Power Engineering Technology Inc. providing construction services on the City Hall Emergency Backup Dual-Fuel Generator Project No. 2025-04 in an amount not-to-exceed $288,150.00 (inclusive of a 10% contingency); Authorize the City Manager to execute the agreement, and finding the project categorically exempt from the California Environmental Quality Act RECOMMENDATION: Approve as presented. 12.D. Consideration and Approval of Proposed Fiscal Year 2026/27 Budget Calendar RECOMMENDATION: Review and approve the proposed budget calendar for the development of the fiscal year 2026/27 budget. 12.E. Approve the Proposed 2026 City Council Meeting Calendar RECOMMENDATION: Approve the 2026 City Council Meeting Calendar as presented, or provide direction for changes. 13. Matters From the City Council Page 3 of 760 4 13.A. Consider and approve the updated City Council Committee Assignments For 2026 RECOMMENDATION: Consider the updated City Council committee assignments and approve the assignments as presented. 14. Matters From Staff 14.A. Receive and file a Verbal Update on Code Cases #443 – 77 Portuguese Bend Rd, #452 – 2 Crest Rd. E., and #453 – 6 Running Brand Rd. RECOMMENDATION: Receive and file, or provide direction to staff. 15. Recess to Closed Session 15.A. Public Employee Performance Evaluation Pursuant to Government Code Section 54957 (B)(1) Title: City Manager RECOMMENDATION: 16. Reconvene to Open Session 17. Adjournment Next regular meeting: Day, January 26, 2026 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274. Notice: Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. Page 4 of 760 Item: 8.A. Meeting Date: 1/12/2026 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Approve Affidavit of Posting for the City Council Regular Meeting of January 12, 2026 Background: None. Discussion: None. Fiscal Impact: None. Recommendation: Approve. Attachments: 1. CL_AGN_260112_CC_AffidavitofPosting Page 5 of 760 Administrative Report 8.A., File # 2025-242 Meeting Date:1/12/2026 To: MAYOR & CITY COUNCIL From: Christian Horvath, City Clerk TITLE APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JANUARY 12, 2026 EXECUTIVE SUMMARY STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF ROLLING HILLS ) AFFIDAVIT OF POSTING In compliance with the Brown Act, the following materials have been posted at the locations below. Legislative Body City Council Posting Type Regular Meeting Agenda Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window City Website: https://www.rolling-hills.org/government/agendas_meetings.php https://rollinghillsca.portal.civicclerk.com/ Meeting Date & Time JANUARY 12, 2026 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below. Christian Horvath, City Clerk Date: January 9, 2025 Page 6 of 760 Item: 8.C. Meeting Date: 1/12/2026 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Approve the following Minutes of December 9, 2025: City Council Regular Meeting Background: None. Discussion: None. Fiscal Impact: None. Recommendation: Approve as presented. Attachments: 1. CL_MIN_251209_CC_F Page 7 of 760 MINUTES – CITY COUNCIL MEETING Monday, December 9, 2025 Page 1 Minutes Rolling Hills City Council Monday, December 9, 2025 Regular Meeting 7:00 p.m. 1. Call To Order The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pieper presiding. 2. Roll Call Councilmembers Present: Mirsch, Black, Dieringer, Mayor Pieper Councilmembers Absent: Wilson Staff Present: Karina Bañales, City Manager Christian Horvath, Assistant to the City Manager / City Clerk Reina Schaetzl, Willdan Contract Senior Planner Emma Montes, Assistant Planner Benjamin Johnson, Code Compliance Officer/Planning Tech Nicolas Papajohn, City Attorney 3. Pledge Of Allegiance – Mayor Pro Tem Dieringer 4. City Council Reorganization / Presentations / Proclamations / Announcements 4.A. City Council Reorganization Motion by Mayor Pieper, seconded by Councilmember Black to nominate Bea Dieringer as Mayor. Motion carried unanimously with the following vote: AYES: Mirsch, Black, Dieringer, Mayor Pieper NOES: None ABSENT: Wilson Mayor Dieringer remarked on former Mayor Pieper’s past year of service and presented him with a plaque of recognition. The following sent certificates of recognition for his service: Palos Verdes Estates Mayor and Council Rancho Palos Verdes Mayor and Council Rolling Hills Estates Mayor and Council LA County Supervisor Hahn Councilmembers Mirsch and Black also made remarks and thanked former Mayor Pieper for his service. Former Mayor Pieper noted that this Council had been working together for a long time, and while they don’t always agree, they each work to do what is in the best interest of the City. He thanked those in attendance for coming. Motion by Mayor Dieringer, seconded by Councilmember Mirsch to nominate Dr. James Black as Mayor Pro Tem. Motion carried unanimously with the following vote: AYES: Pieper, Mirsch, Black, Mayor Dieringer NOES: None Page 8 of 760 MINUTES – CITY COUNCIL MEETING Monday, December 9, 2025 Page 2 ABSENT: Wilson 5. Approve Order of the Agenda Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to approve the order of the agenda. Motion carried unanimously with the following vote: AYES: Pieper, Mirsch, Black, Mayor Dieringer NOES: None ABSENT: Wilson 6. Blue Folder Items (Supplemental) – None 7. Public Comment on Non-Agenda Items Public Comment: Judith Haenel 8. Consent Calendar 8.A. Approve Affidavit of Posting for the City Council Regular Meeting of December 9, 2025 8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda 8.C. Approve the following Minutes of November 24, 2025 City Council Regular Meeting 8.D. Payment of Bills 8.E. Republic Services Recycling Tonnage and Complaint Reports for October 2025 8.F. For Second Reading and Adoption: Adopt by Title only Ordinance No. 388 amending Chapter 17.28 of the Rolling Hills Municipal Code relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and finding the action to be statutorily exempt from CEQA under Public Resources Code § 21080.17 Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to approve the Consent Calendar with the amended Minutes in 8C. Motion carried unanimously with the following vote: AYES: Pieper, Mirsch, Black, Mayor Dieringer NOES: None ABSENT: Wilson 9. Excluded Consent Calendar Items – None 10. Commission Items 10.A. Receive and file Zoning Case No. 25-081: Variance requests to construct an attached accessory structure (pergola) in the front yard setback and waive the requirements for a stable and corral set aside area for a property located at 5 Ringbit Road West (Sleep & Collida) (Lot 7-SF) Presentation by Willdan Contract Senior Planner Schaetzl Page 9 of 760 MINUTES – CITY COUNCIL MEETING Monday, December 9, 2025 Page 3 Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote: AYES: Pieper, Mirsch, Black, Mayor Dieringer NOES: None ABSENT: Wilson 10.B. Receive and file Zoning Case No. 24-162: Site Plan Review for the construction of a new single-family residence with attached garage, non-exempt grading and related improvements; Conditional Use Permit to construct a detached cabana, recreation court, stable, corral and detached trellis and finding the project categorically exempt from the California Environmental Quality Act for location at 80 Saddleback Road (Turpanjian) (LOT 67-RH) Presentation by Willdan Contract Senior Planner Schaetzl Public Comment: Eileen Gueringer Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote: AYES: Pieper, Mirsch, Black, Mayor Dieringer NOES: None ABSENT: Wilson 11. Public Hearings 11.A. A Hearing regarding a Nuisance Abatement at 2 Crest Road East (Lot 125-RH), 6 Running Brand Road (Lot 024A-RH), and 77 Portuguese Bend Road (Lot 089-RH), and consideration of a Resolution of the City Council of the City of Rolling Hills Declaring the condition of the property to be a Public Nuisance and Ordering the Abatement thereof Presentation by Code Compliance Officer/Planning Tech Johnson Public Comment: Cynthia Cashman-Makin, Judith Haenel Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch to continue Resolution No. 1399 to the first meeting in January. Motion carried unanimously with the following vote: AYES: Pieper, Mirsch, Black, Mayor Dieringer NOES: None ABSENT: Wilson Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to adopt Resolution No. 1400. Motion carried unanimously with the following vote: AYES: Pieper, Mirsch, Black, Mayor Dieringer NOES: None ABSENT: Wilson Motion by Councilmember Pieper, seconded by Councilmember Mirsch to adopt Resolution No. 1401 and direct staff to report out on progress at the second meeting in January. Motion carried with the following vote: Page 10 of 760 MINUTES – CITY COUNCIL MEETING Monday, December 9, 2025 Page 4 AYES: Pieper, Mirsch, Mayor Dieringer NOES: Black ABSENT: Wilson 12. Discussion Items 12.A. Introduction and First Reading of Ordinance No. 389 and Adoption of Urgency Ordinance No. 389-U amending Title 15 (Buildings and Construction) of the Rolling Hills Municipal Code and determining the ordinance exempt from CEQA Presentation by City Attorney Papajohn Motion by Councilmember Pieper seconded by Councilmember Mirsch finding adoption of the ordinances is not a project subject to CEQA review because it has no potential for resulting in physical change to the environment; introducing for first reading by title only Ordinance No. 389 regarding building and construction; and to adopt Ordinance No. 389-U regarding building and construction. Motion carried unanimously with the following vote: AYES: Pieper, Mirsch, Black, Mayor Dieringer NOES: None ABSENT: Wilson 13. Matters From the City Council Mayor Pro Tem Black requested that staff look into traffic signal timing issues at Palos Verdes Drive North/Rolling Hills Road/Portuguese Bend Road due to traffic backing up all the way to Crenshaw Blvd. Councilmember Pieper noted that the Coyote issue was currently untenable and that something should be done. Mayor Dieringer concurred with Councilmember Pieper and spoke of a coyote attack on her dog as well as another separate incident where an off-leash dog attacked her and her dogs. She requested staff add information to the Blue Newsletter. Councilmember Mirsch offered thanks and kudos to the Women’s Club for their time and work on a successful Snow Day. She also thanked staff for a successful Holiday Open House. 14. Matters From Staff City Manager Bañales introduced new staff members Benjamin Johnson and Emma Montes. She also wished Mayor Dieringer a Happy Birthday and presented cupcakes and a card. 15. Recess To Closed Session – None 16. Reconvene To Open Session – None 17. Adjournment: 8:53 p.m. The meeting was adjourned at 8:53 p.m. on Decem ber 9, 2025. The next regular meeting of the City Council is scheduled to be held on Monday, January 12, 202 6 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php Page 11 of 760 MINUTES – CITY COUNCIL MEETING Monday, December 9, 2025 Page 5 All written comments submitted are included in the record and available for public review on the City website. Respectfully submitted, ____________________________________ Christian Horvath, City Clerk Approved, ____________________________________ Bea Dieringer, Mayor Page 12 of 760 Item: 8.D. Meeting Date: 1/12/2026 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Payment of Bills Background: None. Discussion: None. Fiscal Impact: None. Recommendation: Approve. Attachments: 1. CL_AGN_251218_CC_PaymentOfBills 2. CL_AGN_260112_CC_PaymentOfBills_E Page 13 of 760 Page 14 of 760 Page 15 of 760 Page 16 of 760 Page 17 of 760 Item: 8.E. Meeting Date: 1/12/2026 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Republic Services Recycling Tonnage and Complaint Reports for November 2025 Background: On July 1, 2020, the City entered into an Amended and Restated Agreement with Republic Services for the collection, transportation, recycling, composting, and disposal of solid waste, including recyclables, green waste, bulky items, and brush. The Agreement is scheduled to expire on June 30, 2029. As part of this partnership, the city regularly receives and reviews Recycling Tonnage and Complaint Reports from Republic Services. These reports serve several important municipal, regulatory, and community functions. Discussion: The primary purpose of the Republic Services Recycling Tonnage and Complaint Reports is to provide the City with oversight and transparency regarding its waste management and recycling services. These reports enable the City to monitor the volume of waste and recyclable materials collected and processed, as well as identify any recurring service issues or resident complaints. By regularly reviewing these reports, the City can ensure that Republic Services is fulfilling its contractual obligations, promptly addressing service deficiencies, and making informed decisions related to public education and operational improvements. Additionally, the reports support compliance with recycling and waste diversion, while supplying essential data for planning and reporting to regulatory agencies. Below are highlights of the types of reports and notes included: Recycling Tonnage Report: Documents the total weight of recyclable materials collected, helping the City measure progress toward recycling and waste diversion goals and comply with mandated requirements. Complaint Report: Logs resident complaints related to waste and recycling services—such as missed pickups or other service issues, to enable tracking of service quality and resolution of recurring concerns. Page 18 of 760 Red Tags Report: Records instances where a "red tag" is issued at an address, indicating a violation or another issue with waste practices. Missed Pick-Up Report: Details incidents where scheduled waste pickups were missed, including the address, date, and resolution status. Commercial Recycling: Commercial recycling materials are hauled to various transfer facilities, with a portion separated and recovered. Recovery rates from these facilities are reported monthly and applied to servicing areas. Greenwaste Reporting: Greenwaste data in the Non-Franchise report may fluctuate monthly due to factors like changes in customer service types, load contamination, or data entry errors. Resident Services: Residents may request one free roll-off container for green waste disposal once a year. Monthly Residential Franchise Reports highlight usage of these bins. Diversion Requirements: Under the current Agreement between the City and Republic Services, Republic Services is required to achieve a minimum annual Diversion Rate of 30% for Residential Solid Waste Collection Services, or such amount as may be set in accordance with other changes in law which mandate certain actions of programs for municipalities. The City currently achieves compliance with California’s recycling and waste diversion requirements rate of at least 50% by diverting green waste (such as yard trimmings and plant matter) from landfills and incorporating it into its overall waste management program. As of November 26, 2025, the City of Rolling Hills diversion rate is at 26.98% towards a contract goal of 30%. To date, the city has surpassed the state’s per capita requirement by nearly 19%, currently at 69%. The Republic Services team continues to search for mixed waste options, and while they have a prospect that looks promising, they are trying to work through some issues before settling their decision. ADDITIONAL INFORMATION Free Residential Roll-Off Bin As mentioned, the City offers residents the opportunity to request one free roll-off container annually for green waste disposal. According to the current Residential Franchise Reports, entries labeled “Greenwaste – Free Residential Roll-Off Bin” and “Trash-Free Residential Roll-Off Bin.” Although the City does not provide free roll-off bins for regular trash collection, the presence of “Trash-Free Residential Roll-Off Bin” in the report may indicate one of two possibilities: • When Republic Services retrieves the bin and returns it to their facility, they may have identified contamination in the green waste bin, such as non-green waste disposed of improperly. • Alternatively, this may be due to data entry or keying errors that require correction. Republic Services continues to work on the reporting of this item. It is important to note that the City is not covering the cost associated with "trash-free" roll-off bins. Red Tag Report Abbreviations COMM: This column refers to Commercial service status. While Republic Services uses a standard red-tag reporting template across all its service jurisdictions, the City of Rolling Hills does not have Page 19 of 760 commercial waste service. Therefore, entries under “COMM” are marked as “NO” for applicable red tags within the City. Fiscal Impact: None. Recommendation: Receive and file. Attachments: 1. VC_REP_251222_Nov_TonnageReport 2. VC_REP_251222_Nov_C&D_Report 3. VC_REP_251222_Nov_CallLog_Redacted 4. VC_REP_251230_Nov_ComplaintList_Redacted Page 20 of 760 Year 2025 Diversion RequirementY Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 128.08 128.08 - 100.00% Greenwaste - Free Residential Roll Off Bin 1.63 1.63 - 100.00% Trash 189.31 - 189.31 0.00% Trash - Free Residential Roll Off Bin 10.51 - 10.51 0.00% 1 Total 329.53 129.71 199.82 39.36% 2 Greenwaste 102.30 102.30 - 100.00% Greenwaste - Free Residential Roll Off Bin 8.54 8.54 - 100.00% Recycle 4.35 2.02 2.33 46.46% Trash 181.14 - 181.14 0.00% Trash - Free Residential Roll Off Bin 16.57 - 16.57 0.00% 2 Total 312.90 112.86 200.04 36.07% 3 Greenwaste 110.94 110.94 - 100.00% Recycle 14.41 7.66 6.75 53.17% Trash 199.27 - 199.27 0.00% 3 Total 324.62 118.60 206.02 36.54% 4 Greenwaste 81.53 81.53 - 100.00% Recycle 0.28 0.13 0.15 48.11% Trash 201.63 - 201.63 0.00% Trash - Free Residential Roll Off Bin 19.37 - 19.37 0.00% 4 Total 302.81 81.66 221.15 26.97% 5 Greenwaste 85.39 85.39 - 100.00% Recycle 11.61 5.69 5.92 49.00% Trash 214.00 - 214.00 0.00% 5 Total 311.00 91.08 219.92 29.29% 6 Greenwaste 76.33 76.33 - 100.00% Recycle 0.83 0.43 0.40 51.54% Trash 236.54 - 236.54 0.00% Trash - Free Residential Roll Off Bin 10.97 - 10.97 0.00% 6 Total 324.67 76.76 247.91 23.64% 7 Greenwaste 49.50 49.50 - 100.00% Recycle 9.34 4.63 4.71 49.61% Trash 279.22 - 279.22 0.00% Trash - Free Residential Roll Off Bin 2.29 - 2.29 0.00% 7 Total 340.35 54.13 286.22 15.91% 8 Greenwaste 63.74 63.74 - 100.00% Greenwaste - Free Residential Roll Off Bin 2.85 2.85 - 100.00% Recycle 2.41 1.29 1.12 53.73% Trash 217.84 - 217.84 0.00% Trash - Free Residential Roll Off Bin 17.86 - 17.86 0.00% 8 Total 304.70 67.88 236.82 22.28% 9 Greenwaste 63.05 63.05 - 100.00% Trash 203.25 - 203.25 0.00% Trash - Free Residential Roll Off Bin 13.83 - 13.83 0.00% 9 Total 280.13 63.05 217.08 22.51% 10 Greenwaste 94.71 94.71 - 100.00% Greenwaste - Free Residential Roll Off Bin 6.51 6.51 - 100.00% Trash 240.27 - 240.27 0.00% Trash - Free Residential Roll Off Bin 5.05 - 5.05 0.00% 10 Total 346.54 101.22 245.32 29.21% 11 Greenwaste 82.40 82.40 - 100.00% Trash 163.70 - 163.70 0.00% 11 Total 246.10 82.40 163.70 33.48% Grand Total 3,423.35 979.36 2,443.99 28.61% CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE 2025 Page 1 of 2 Page 21 of 760 Year 2025 Diversion RequirementN Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 C&D 10.85 8.71 2.14 80.24% Greenwaste 14.33 14.33 - 100.00% Recycle 0.20 0.08 0.12 41.79% Trash 56.68 - 56.68 0.00% 1 Total 82.06 23.12 58.94 28.17% 2 C&D 5.26 4.22 1.04 80.24% Recycle 0.19 0.09 0.10 46.46% Trash 21.78 - 21.78 0.00% 2 Total 27.23 4.31 22.92 15.82% 3 C&D 3.67 2.94 0.73 80.24% Greenwaste 9.52 9.52 - 100.00% Recycle 0.33 0.17 0.16 52.66% Trash 58.05 - 58.05 0.00% 3 Total 71.57 12.64 58.93 17.66% 4 C&D 26.23 23.13 3.10 88.20% Recycle 0.21 0.10 0.11 48.11% Trash 18.30 - 18.30 0.00% 4 Total 44.74 23.23 21.51 51.93% 5 Recycle 0.22 0.10 0.12 46.21% Trash 31.39 - 31.39 0.00% Organics 0.04 0.03 0.01 69.07% 5 Total 31.65 0.13 31.52 0.40% 6 C&D 11.76 11.76 - 100.00% Recycle 0.16 0.08 0.08 51.54% Trash 30.42 - 30.42 0.00% 6 Total 42.34 11.84 30.50 27.97% 7 Recycle 0.25 0.12 0.13 48.54% Trash 65.70 - 65.70 0.00% Organics 0.01 0.01 0.00 70.96% 7 Total 65.95 0.13 65.82 0.19% 8 Recycle 0.18 0.10 0.09 53.73% Trash 35.07 - 35.07 0.00% 8 Total 35.26 0.10 35.16 0.28% 9 Greenwaste 6.48 6.48 - 100.00% Recycle 0.17 0.09 0.08 51.51% Trash 24.41 - 24.41 0.00% 9 Total 31.06 6.57 24.50 21.14% 10 Recycle 0.19 0.09 0.10 48.38% Trash 19.55 - 19.55 0.00% Organics 0.06 0.04 0.02 67.16% 10 Total 19.80 0.13 19.67 0.66% 11 C&D 10.13 7.90 2.23 78.01% Recycle 0.19 0.10 0.10 50.35% Trash 25.83 - 25.83 0.00% Organics 0.03 0.02 0.01 64.91% 11 Total 36.18 8.02 28.16 22.16% Grand Total 487.84 90.21 397.63 18.49% CITY OF ROLLING HILLS NON-FRANCHISE 2025 Page 2 of 2 Page 22 of 760 Republic Services City of Rolling Hills C&D Report Reporting Period November-25 Disposal Site Material Loads Taken Tons Collected CWS C&D 1 10.13 Summary Row Labels Sum of Tons Collected C&D 10.13 Grand Total 10.13 Page 1 of 1 Page 23 of 760 Republic Services Call Log Report City:Rolling Hills Year 2025 Month/Quarter 11 Summary of Calls by Type Final Call Final Call Type Sub-Type Total 3.Missed Pick Up Missed Yard Waste - Residential 1 Missed Trash - Residential 2 3.Missed Pick Up Total 3 Grand Total 3 Pg 1 of 2 Page 24 of 760 Republic Services Call Log Report Final Call Type Sub-Type Case Number Date/Time Opened Date/Time Closed Created By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone 3.Missed Pick Up Missed Trash - Residential 20251106-226010824 11/6/2025 10:55 AM 11/8/2025 11:36 PM Lauren Gago (blank)(blank)RESI 9020003423 1 RESIDENT 10 SOUTHFIELD DR ROLLING HILLS CA 3.Missed Pick Up Missed Trash - Residential 20251128-227210331 11/28/2025 1:33 PM 12/2/2025 11:40 PM Lucila Nunez Ballesteros (blank)(blank)RESI 9020003206 1 CURRENT RESIDENT 20 CABALLEROS RD ROLLING HILLS CA (000) 000-0000 3.Missed Pick Up Missed Yard Waste - Residential 20251106-225992411 11/6/2025 8:36 AM 11/8/2025 11:36 PM Yvana Montes (blank)(blank)RESI 9020003147 1 NINA & GARY TURPANJIAN 25 BUGGY WHIP DR ROLLING HILLS CA Pg 2 of 2 Page 25 of 760 City of Rolling Hills - November 2025 Republic Services Complaint Log Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse 11/21/2025 3:28 PM Missed Green Waste 2 Pine Tree Ln Lori Reyna Lori Reyna 11/24/2025 1:44 PM Missed Trash 17 Caballeros Rd Lori Reyna Lori Reyna 11/26/2025 8:27 AM Missed Trash and Green Waste 2 Lower Blackwater Canyon RdLori Reyna Lori Reyna 11/26/2025 9:07 AM Missed Trash and Green Waste 13 inchring Rd.Lori Reyna Lori Reyna Page 26 of 760 Item: 8.F. Meeting Date: 1/12/2026 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Approve Republic Services' 2026 Clean-Up and Communal Bin Schedules Background: Republic Services' annual clean-up and communal bin events were coordinated with the Rolling Hills Community Association. Discussion: The 2026 events are scheduled as follows: Communal Bin Events • January 17-24 • August 1-8 Spring Clean-up Events • Green Waste – Wednesday, March 4 • Bulk Items – Wednesday, March 11 • Document Shredding & Electronic Waste Recycling – Saturday, March 21 Fall Clean-up Events • Green Waste – Wednesday, October 7 • Bulk Items – Wednesday, October 14 • Document Shredding & Electronic Waste Recycling – Saturday, October 24 Fiscal Impact: Page 27 of 760 The twice-a-year clean-up and communal bin events are included in the franchise agreement between the City and Republic Services. Recommendation: Approve as presented Attachments: 1. VC_REP_260112_REP_CommunalBinEvents_F 2. VC_REP_260112_REP_2026_ServiceGuide Page 28 of 760 COMMUNAL GREEN WASTE BIN LOCATIONS JANUARY 17 - 24, 2026 The City will hold its 10th Communal Bin Event at the four locations below. The Communal Bin events are rotated throughout the community to encourage residents to remove excess vegetation and conduct fire abatement activities from their properties. Communal bin locations: 1. Quail Ridge North just north of Crest Road West. (two bins) 2. On the Corner of Crest Road West and Quail Ridge north adjacent to 1 Crest Road West. 3. On Spur Lane just West of Cinchring Road on Cal Water’s - Water Tank Property 4. On Portuguese Bend Road across from 52 Portuguese Bend on the West side of the street. Please follow these directions to participate in this free program: • Place all green waste inside the bins. • Do not leave any debris outside the bins. • Piles need to be kept free of rocks and dirt. • Do not dump non-green waste materials. • Do not dump construction materials. REMINDER: Do not overfill or leave green waste on the ground adjacent to the bins if they are full. Republic will replace bins. Page 29 of 760 COMMUNAL GREEN WASTE BIN LOCATIONS AUGUST 1 - 8, 2026 The City will hold its 11th Communal Bin Event at the four locations below. The Communal Bin events are rotated throughout the community to encourage residents to remove excess vegetation and conduct fire abatement activities from their properties. Communal bin locations: 1. Middleridge Rd and Blackwater Canyon Trail 2. South East corner of Saddleback Rd and Portuguese Bend Rd. 3. Saddleback Rd. adjacent to Bent Springs Trail 4. Saddleback and Poppy Trail (two bins) Please follow these directions to participate in this free program: • Place all green waste inside the bins. • Do not leave any debris outside the bins. • Piles need to be kept free of rocks and dirt. • Do not dump non-green waste materials. • Do not dump construction materials. REMINDER: Do not overfill or leave green waste on the ground adjacent to the bins if they are full. Republic will replace bins. Page 30 of 760 Containers You must provide your own containers. These should be no larger than 32 gallons. No container or bundle should weigh more than 60 pounds. Household Hazardous Waste Disposal Household hazardous waste (HHW), such as lawn and garden chemicals, automotive fluids and paint, should not be disposed with your mixed waste or green waste. Safely dispose of HHW at the S.A.F.E. Center located at 1400 N. Gaffey Street, San Pedro. This center is open Saturdays and Sundays only, from 9 a.m. to 3 p.m. You can also drop off old electronics, as well as used sharps in a sealed container. For details, visit CleanLA.com. Sharps Disposal by Mail If you use sharps, such as needles, syringes or lancets, in your home, please do not throw them away with your mixed waste. Doing so can put haulers and workers at risk. Republic Services sells sharps disposal kits that include detailed instructions and a collection container, as well as prepaid postage to return the full kit. For details, visit Bit.ly/3RSMfmM or email Sharps@ RepublicServices.com. Battery Recycling Household batteries ONLY (AA, AAA, C, D, 9-volt, button, etc.) are accepted outside City Hall during normal business hours. NO batteries from power tools or automobiles are accepted. Learn More RollingHills@RepublicServices.com ©2026 Republic Services, Inc. Rolling Hills 2026 Residential Services Guide 14905 S. San Pedro Street Gardena, CA 90248 RollingHills@RepublicServices.com 800.299.4898 888.742.5234 RepublicServices.com Gardena Division14905 S. San Pedro StreetGardena, CA 90248RepublicServices.comRollingHills@RepublicServices.com800.299.4898Page 31 of 760 On-Call Brush and Green Waste Collection Republic Services provides on-call brush and green waste collection. Each residence may request one roll-off dumpster of up to a 40-cubic yard capacity per calendar year at no additional cost. You will be responsible for loading the dumpster. If there is more brush or green waste than will fit inside the dumpster, Republic Services may charge you directly for collection service at the prescribed rate. Please email RollingHills@RepublicServices.com or call 800.299.4898 to request this service and verify that you have enough room for the roll-off dumpster. On-Call Bulk Item Collection Republic Services provides on-call bulk item collection on your regular service days. One bulk item per year will be collected free of charge. Additional items will be collected for a fee. Bulk items include electronic waste. Bulk items do not include car bodies, construction and demolition debris, or items requiring more than two persons to remove. To receive this service, you must email RollingHills@RepublicServices.com or call 800.299.4898 at least one day prior to collection to request this service. Horse Manure Collection If you have horses, please email Republic Services at RollingHills@RepublicServices.com or call 800.299.4898 to arrange for manure collection. There is a fee for this service. Unacceptable Items These items will not be collected as part of your regular collection service: • Construction Debris – This service is available for a fee. For information, email RollingHills@ RepublicServices.com. • Loose trash or green waste – All trash and green waste must be placed into a container or bundled. • Trash containers weighing more than 60 pounds • Paint, oil, car batteries and other household hazardous waste. • Unscheduled bulk items and bulk items too heavy for two workers to lift. In Rolling Hills, we provide “scooter service” for all residents. Our drivers go onto the property to empty waste containers by hand into a “scooter truck,” a small pickup truck with a special collection container in its bed. When full, the scooter truck returns to the large collection truck and offloads there. Household Waste Waste is collected in your container. Please bag trash. Green Waste Yard and landscaping waste, including grass clippings, leaves, tree and shrub trimmings, limbs, brush and similar items, are collected separately from household waste. Place green waste into a container or bundle it (no more than 4 feet long). Designated Collection Location Place containers in a location on your property that is visible to our drivers. If you change the location of your containers, please notify our team by emailing RollingHills@RepublicServices.com or calling 800.299.4898. Schedule Collection is provided twice each week to all residents. To find out the days of collection for your street, please email RollingHills@RepublicServices.com or call 800.299.4898. Red Tags A red tag on containers or materials indicates that items were prepared incorrectly or oversized. Check the tag for information on how to correct the issue prior to your next collection day. Additional Services Special EventsServices Special Spring and Fall Cleanup Events These events are offered twice each year. Watch our newsletter and City announcements for updates. Green Waste Cleanup: March 4 & Oct. 7 Larger quantities of green waste will be collected near the roadside instead of at your typical designated collection location. Bundling makes for easier collection. Bundles should be no more than 4 feet long. No container, bag, or bundle should weigh more than 60 pounds. Please note that only bundled green waste will be accepted for collection. No loose green waste will be removed. Bulk Items: March 11 & Oct. 14 Bulk items, such as electronic waste, furniture, appliances, rolled rugs, tires and oversized yard waste, including tree trunks and large branches not larger than 2 feet in diameter and 4 feet in length, will be picked up from your designated collection location. Bulk items do not include car bodies, construction and demolition debris, or items requiring more than two persons to remove. Set items out the night before collection or by 6 a.m. on the collection day. Document Shredding and Electronic Waste Recycling: March 21 & Oct. 24 Drop off confidential documents for secure shredding and electronic waste, such as computers, televisions, smartphones and similar items, for recycling at City Hall. Community Green Waste Collection This summer and winter program seeks to reduce the amount of green waste that could become fuel for fires. Republic Services places 40-yard dumpsters around Rolling Hills for residents to dispose of grass clippings, tree branches, shrubbery, brush and scrap lumber (uncoated and untreated). The communal dumpsters will be available January 17-24 and August 1-8.Page 32 of 760 Item: 8.G. Meeting Date: 1/12/2026 To: City Council From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager Subject: Approve Annual Vendor List for Calendar Year 2026 Background: The City Council annually approves a Vendor List to ensure transparency, efficiency, and accountability in the procurement of goods and services. The 2026 Vendor List includes vendors who have consistently provided excellent service to the City or come recommended by the Rolling Hills Community Association. Many of these vendors were selected through competitive processes as the lowest bidders and have demonstrated reliability in delivering goods and services promptly. Maintaining this list streamlines purchasing throughout the year, reduces administrative delays, and ensures cost-effective, high-quality service for the community. Discussion: Municipal Code Compliance: Section 3.04.060 of the Rolling Hills Municipal Code permits certain purchases without formal bidding under specific conditions. These include: 1. The amount of the purchase has a total estimated value of less than two thousand five hundred dollars ($2,500) 2. Sole source purchases such as legal advertising, utility, conferences, and Sheriff's Department services. 3. An essential or critical need requires that an order be placed with the best available source of supply due to time constraints. 4. Purchases from vendors on the City Council Approved Vendor's List. 5. If, at the discretion of the City Manager, and upon a finding supported with written documentation, it is in the City's best interest in regard to product uniformity, total cost acquisition, and/or similar considerations. These purchases must be approved by the City Manager or his/her designee. 6. Purchases made through a Cooperative Purchasing Program utilizing purchasing agreements maintained by the State, County, or other public agencies. This framework ensures flexibility while maintaining fiscal responsibility and compliance with Page 33 of 760 municipal regulations. This evening, Staff seeks City Council approval of the 2026 Vendor List as presented, in accordance with Section 3.04.060 of the Rolling Hills Municipal Code. Fiscal Impact: None. Recommendation: Approve as presented. Attachments: 1. VC_260112_PreferredVendorList Page 34 of 760 Vendor Name Address Contact Phone Web Service Provided 4 Leaf 5140 Birch Street, 2nd Floor, Newport Beach, CA 92660 949-887-9432 Code Enforcement Services 4 Over Inc.1225 Los Angeles Street, Glendale, CA 91204 877-782-2737 4over.com Printing Services A-1 All American Roofing Co.22029 S. Figueroa St., Carson, CA 90745 Craig Ekberg 310-320-0224 800roofusa.com Roofing company Abila 9620 Executive Center Dr. North #200, St. Petersburg, FL 33702 800-811-0961 www.mip.com Accounting Software A.C.E Inc.2248 243rd St., Lomita, CA 90717 Joey Campanario 310-489-0488 Handyman / Construction Services AC Pros Inc.18653 Ventura Blvd. #251, Tarzana, CA 91356 Noam Ziv 818-342-7767 HVAC Install / Servicing Amazon.com amazon.com Office Supplies American Arbor Care 2049 PCH, Ste. 214 Lomita, CA 90717 Brandon Gill 310-257-8686 Tree Trimming / Arborist Services Ampirical Services Inc.5471 Kearny Villa Road, Ste. 110, San Diego, CA 92123 Kellen Lockwood Engineering Services BBK Law 3390 University Avenue, 5th floor, P.O Box 1028, Riverside, CA 92502 (949) 263-2600 bbklaw.com Attorney/ Municipal Law Bennett Landscape 25889 Belle Porte Avenue, Harbpr City, 90710 Sean Bennett (310) 534-3543 bennett-landscape.com Landscaping Bergeman Group 11099 South La Cienega Blvd., Suite 175, Los Angeles, California 90045 Otto Riesenberg (213) 432-5110 Construction Management Black Box Audio Visual Services 4757 Norelle St., Los Angeles, CA 90032 Miguel Diaz Camacho 323-899-1435 blackboxaudiovideoservic es.com Electrician / A/V Services CBE Office Solutions / Flex Technology Group 19191 South Vermont Avenue Torrance, CA 90502 Annette Golden (323) 327-5444 www.flextg.com Copier and office equipment supplier Chambers Group 5 Hutton Centre Dr., Ste. 750, Santa Ana, CA 92707 chambersgroupinc.com Environmental Consultant Civic Plus P.O. Box 2235 Tallahassee, FL 32316 800-262-2633 civicplus.com Agenda Mgmt Software / Online Muni Code System Complete Fire Services Inc.PO Box 3804 Tustin, CA 92781 (949) 468-0363 Fire Extinguishers Costco Wholesale 2640 Lomita Blvd., Torrance, CA 90505 (310) 891-1020 costco.com Office Supplies Cox Com, LLC 29947 Avenida De Las Banderas, Rancho Santa Margarita, CA 92688 (310) 896-1828 cox.com Telephone / cable internet services Daily Breeze / Southern California News Group PO Box 8012, Willoughby, OH 44096- 8012 Pauline Fernandez 310.543.6635 publicnotices.scng.com Newspaper / Public Notices Dell, Inc.One Dell Way, Round Rock, TX 78682 (800) 677-9725 Dell.com Computer equipment DFM Associates 10 Chrysler, Suite A | Irvine, CA 92618 Deborah Ferrante 949.859.8700 www.dfmassociates.com Election Code Updates Diane Gladwell 1028 Tirol Lane, Lake Arrowhead, CA 92352 (909) 337-3516 Election consultant, records management EC Construction 2213 Chico Ave., South El Monte, CA 91733 626-705-0923 Emergency Construction Services Eddies Rooter Works 1324 West L Street Wilmington, CA 90744 Eddie 310-261-8937 eddie@eddiesrooterwork s.com Plumbing Serivces Ellis Environmental 430 Silver Spur Road, Suite 201, Rancho Palos Verdes, CA 90275 Environment remediation Endee - Two Hands Woodworks, Inc.2109 N Rosewood Ave. Santa Ana, CA. 92706 Noel Bonn 657-559-906 endee.art Specialty Items (Plaques) Environmental Design Associates (EDA)14121 Sawston Circle, Westminster, CA 92683 (714) 350-6910 Landscape Plan Review Executive-Suite Services 19025 Parthenia St. Suite 200, Northridge, CA 91324 818-993-6300 Janitorial services Exsel Inc.1854 West 169th Street, Unit G, Gardena, CA 90247 310.933.3012 exselusa.com Printing / promotional services Finley Tree & Land Care Service 23033 Crenshaw Blvd, Torrance, CA 90505 (310) 326-9818 Tree trimming services, landscaping Page 35 of 760 Vendor Name Address Contact Phone Web Service Provided Forum Info-Tech 160 W. Foothill Pkwy Suite #105-231 Corona, CA 92882 (951) 256-4070 foruminfotech.net Technical Support/ IT Services GPA Consulting 840 apollo street, suite 312 el segundo, ca 90245 Richard Galvin 310) 792-2690 Environmental Support HQE Systems 27348 Via Industria, Temecula, CA 92590 Qais Alkurdi / Jamie Warner 760-516-7053 www.HQESystems.com Public Safety Siren / Notification Systems iWorQ PO Box 3784, Logan UT 84323 435-755-5126 www.iworq.net Planning / Code Enforcement Database JB Bostick LLC 2870 East LA Cresta Ave., Anaheim, CA 92806 Mark Mettler 714-238-2121 Paving / Striping Services John L. Hunter and Associates 6131 Orangethorpe Ave, Ste 300, Buena Park, CA 90620 Cameron McCullough 562-726-4259 Stormwater Monitoring JTL Consultant 952 Buena Vista Street, Duarte, CA 91010 (626) 358-5690 Arborist Lisa’s Bon Appetit 3535 Lomita Blvd Suite C, Torrance, CA 90505 (310) 784-1070 Catering service Mark Towle 2919 W. 154th St., Gardena, CA 90249 Bartending Services MCA Direct LLC 1961 E Wright Circle Anaheim, CA 92806 Erin Martin Picon 714-939-9866 mcadirect.org Election Materials McGowan Consulting LLC 412 Olive Ave. #189, Huntington Beach, CA 92648 Kathleeen McGowan 310-213-4979 Stormwater Management Michael Baker International 3760 Kilroy Airport Way, Ste. 270, Long Beach, CA 90806 (562) 200-7165 Plancheck, Peer Review MNS Engineers Inc. 100 E. Thousand Oaks Boulevard, Suite 105, Thousand Oaks CA, 91360 Greg Jaquez (323) 484-5737 Environmental / Grants MV Cheng & Associates Misty Cheng (925) 963-9996 mvchengassociates.com Finance / Accounting Nextiva 9451 East Via de Ventura, Scottsdale, AZ 85256 800-285-7995 www.nextiva.com Phone Systems Nothing Bundt Cakes 5205 Pacific Coast HWY, Unit B/C, Torrance, CA 90505 (310) 373-2443 Desserts NV5 / ALTA ENVIRONMENTAL, L.P.200 South Park Road, Suite 350 Hollywood, Florida 33021 Stormwater Monitoring / Engineering Services OfficeDepot.com Office Supplies On Time Delivery 20550 Earl St. #50, Torrance, CA 90503 Howard Simon (310) 874-7267 Messenger Services Onward Engineering, Inc.300 S. Harbor Blvd., Ste. 814, Anaheim, CA 9280 Construction Inspection Services Orkin 12710 Magnolia Ave., Riverside, CA 92503-4620 Jesse Jolly (323) 244-7990 Pest Control Palos Verdes Florist 910 Silver Spur Rd, Rolling Hills Estates, CA 90274 (310) 541-9994 palosverdesflorist.com Florist Palos Verdes Security Systems Inc. / Valley Alarm 804 Pico Street, San Fernando, CA 91340 800-550-2537 www.valleyalarm.com Security System Peninsula Septic 1840 S. Gaffey Street #53, San Pedro, CA 90731 Nick Dragich (310) 832-4800 Septic tank services Pitney Bowes Postage PO Box 981026, Boston , MA 02298- 1026 www.pitneybowes.com Postage Players Choice Web 1718 N. Main Street, Santa Ana, CA 92706 Burgundy Alfonso 714 953-2001 www.playerschoiceweb .com Awards / Plaque Services Point & Pay, LLC 110 State Street East, Oldsmar, FL 34677 Kevin Connell Online Payment Provider Prestige Electric 703 Pier Ave, Suite B221, Hermosa Beach, California 90254 Freddy 310-779-2946 Electrical Contractor Providence Health & Services PO Box 4017, Portland, OR 97208- 4017 Pre-Employment Health Services PVPUSD Printing Services 375 Via Almar, Palos Verdes Estates CA 90274 310-896-3426 Copy & stationary printing services Quadient, Inc.Dept. 3689, PO Box 123689, Dallas, TX 75312-3689 www.quadient.com Finance / Account Payable Page 36 of 760 Vendor Name Address Contact Phone Web Service Provided RACE Communication 1170 Unit C, E Tehachapi Blvd., Tehachapi, CA 93561 (877) 722-3833 Internet Communications Revize LLC 150 Kirts Blvd., Troy, MI 48084 Website Hosting & Design Robert Half 970 West 190th St., Suite 400, Torrance, CA 90502 (800) 804-8367 Employment agency Rolling Hills Cleaners 25920 Rolling Hills Rd. Torrance, CA 90505 (310) 326-6009 Dry Cleaners Ryan Ecological Consulting 526 W. Colorado Blvd., Monrovia, CA 91016 Thomas Ryan 949-923-8224 Environmental Monitoring Sandra Danko Desserts Sandra Danko Desserts for Holiday Open House Shanahan Printing+Graphics, Inc.PO Box 1327, Torrance, CA 90505 Dan Shanahan (310) 530-0013 www.shanahanprint.com Copy / Printing Services Sir Speedy 900 W. 223rd St., Torrance, CA 90502 310-212-6162 www.sirspeedysouthbay. net Copy / Printing Services S&K Consulting Associates, LLC / JCCA Inc.385 Van Ness Ave, #208, Torrance, CA 90501 Sam Simon 707-290-9844 Mechanical, Electrical and Plumbing Design/Engineering Smart Source LLC.21818 S. Wilmington Ave., Ste 406, Long Beach, CA 90810 (310) 513-2000 Stationery South Bay Workforce Investment Board 11539 Hawthorne Blvd #500, Hawthorne, CA 90250 Robert Chavez (310) 970-7700 www.sbwib.org Employment Resources Stephens Plumbing & Heating Company 616 W 6th Street, San Pedro, CA 90731 (310) 832-9009 Plumbing and Heating Total Compensation System Inc.5655 Lindero Canyon Rd #223, Westlake Village, CA 91362 *company changed name/numbers Financial Services GASB 75 TR Trading Co.15604 S. Broadway, Gardena, CA 90248 (310) 329-9242 Furniture store Traver’s Trees P. O. Box 7000-416, Palos Verdes Peninsula, CA 90274 (310) 545-5816 or (310) 530-3920 Tree trimming services, landscaping Trio Event Rental 7900 Balboa Blvd B3, Van Nuys, CA 91406 (818) 651-0602 trioeventrentals.com Event rentals VRC / VitalECM 6277 East Slauson Avenue, Los Angeles, CA 90040 Dave Polti / Lance Hom 323-873-4670 www.vitalrecordscontro l.com Laserfiche File Retention / Storage VR Plumbing Inc. (and Construction)2726 Tapo St., Simi Valley, CA 93065 Ricardo 805-587-4017 Plumbing/Construction/Demo/Haulin g Warriner Associates 47-568 Hakulhale Street, Kaneohe, HI 96744 310-378-1764 Arborist Western Audio Visual 1592 N. Batavia, Ste. 2, Orange, CA, 92867 Kevin Mahkorn (714) 637-4461 www.wav1.com A/V Tech and Design Services Willdan 2401 E. Katella Ave., Suite 300, Anaheim, CA 92806 Vanessa Munoz (714) 940-6300 willdan.com Traffic Engineering/ Building Inspections Wildlife Specialist & Consultant, LLC 3362 W. 152nd Street, Gardena, CA 90249 Fernando Barrera Wildlife Education / Abatement Worldwise Productions 20945 Devonshire St, Chatsworth, CA 91311 (877) 997-8433 wwpvideo.com Video Production Services Page 37 of 760 Item: 10.A. Meeting Date: 1/12/2026 To: City Council From: Reina Schaetzl, Wildan Principal Planner Thru: Karina Bañales, City Manager Subject: Receive and file Zoning Case No. 25-101: Site plan review for new construction, non- exempt grading and related improvements; variances for a detached garage within front and side yard area, detached pool house within rear yard area, deck exceeding 12”, import of soil, and to exceed 40 percent disturbance; conditional use permit to exceed 200 square feet for accessory structures, and finding the project exempt from the California Environmental Quality Act for location at 10 Saddleback Road (Birkett) (LOT 17-2-RH) Background: This item was originally noticed for the Planning Commission meeting on November 18, 2025. Due to a noticing error by Staff, this item was re-noticed for the December 2, 2025, Planning Commission meeting. At the December 2, 2025 Planning Commission field trip meeting, staff provided an overview of the project, the commissioners walked the site to review the silhouette, and discussed the nature of the proposed project. The agent for the property owners introduced the project, and the field trip continued to the evening public hearing. All the commissioners were present. Additionally, the property owner and two members of the public were in attendance. Zoning, Location, and Lot Description The property is zoned RAS-1. The subject property is located just east of Portuguese Bend Road with frontage on Saddleback Road. The rear of the property also abuts Palos Verdes Drive North (PVDN). It is an irregular shaped lot. The lot size is 1.07 acres and 36,590 square feet net, as calculated for development purposes. The site includes a 25-foot-wide roadway easement along Saddleback Road and a 100-foot-wide roadway easement along PVDN. There are two building pads. The first residential building pad is 6,143 square feet and contains the existing house and garage. The second pad is 1,298 square feet, and includes the existing pool and deck areas. The topography of the land is such that the rear building pad is set above the grade of the PVDN and includes the large roadway easement making much of the rear of the property unavailable for development. Additionally, the front of the property narrows towards Saddleback Road which further hinders development in the front yard area. Previous Projects Page 38 of 760 The house, garage, and pool were built in the mid-1970s. In September 1969, a Variance was approved to construct a tennis court in the front yard, but the tennis court was never completed. In July 1990, the Planning Commission approved a Site Plan Review to build two new bedrooms, one and one-half bathrooms, and a recreation room, expanding the house by 1,347 square feet. In March 2022, an interior remodel was approved for ridge beam expansion. The footprint of the house and attached four-car garage remained the same. In May 2025, the property owner submitted an application to convert the existing four-car garage into an additional bedroom and office. This application is still pending, provided a new garage is approved on site. Finally and most recently, in June 2025, City Staff administratively approved a project to construct a spa near the existing pool, planters, and fire pit in the rear of the property. This project is currently under construction. Discussion: Applicant Requests On September 12, 2025, an application was duly filed by Deborah Richie-Bray, agent for property owners Stephen and Elizabeth Birkett, requesting approval of the following proposed improvements (collectively referred to as the “Project”): • 786 square-foot, three-car, detached garage; • 800 square-foot, detached pool house; • 800 square-foot attached deck over 12”; • 450 sf stable area; • 550 sf corral area. In addition to the above structures, the Project also includes a new driveway with emergency access for fire truck turnaround, walkways, landscaping, and other related site work improvements. Additional features, such as a service yard and other hardscape elements, are proposed but are not subject to discretionary review. Site Plan Review Site Plan Review is required for construction of any new building or structure pursuant to Rolling Hills Municipal Code (“RHMC”) Section 17.46.020(A)(2). The applicant is proposing a new garage, pool house and raised deck resulting in approximately 2,400 square feet of total floor area. The Project also includes the proposed stable and corral set aside areas. Conditional Use Permit RHMC Section 17.16.030(Q) permits detached garages and similar accessory structures not to exceed two hundred square feet, subject to the conditions imposed by RHMC Section 17.16.200(L). The applicant is requesting to construct a new, 786 square-foot detached garage and 800 square-foot detached pool house. As both exceed 200 square feet, these structures will require approval of a Conditional Use Permit. (RHMC Section 17.16.210(A)(4) (detached garage); RHMC Section 17.16.210(A)(5) (guest house).) Variances RHMC Section 17.12.040 defines a deck as any platform elevated at a maximum of one foot in height above the ground by means of pylons, posts, or supporting walls. The applicant is requesting to build a deck at 2.41 feet in height, which exceeds the one-foot maximum. Due to the topography of the rear yard and the irregular shape of the property, a Variance is warranted. RHMC Section 17.16.070(B) limits the amount of disturbed area to 40% of the net lot area. The Page 39 of 760 Project proposal exceeds the total disturbance by 60% for a total of 100% disturbance. Given the topography of the rear yard, the irregular shape of the property, the large roadway easement off PVDN, and the narrowing of the lot towards the front or Saddleback Road, a Variance is warranted. RHMC Section 17.16.110 requires a 50’ front yard setback, and RHMC Section 17.16.120 requires a 20’ side yard setback for detached accessory structures. The applicant is requesting to construct the detached garage approximately 40’ from the front yard setback line and 10’ from the side yard setback line. Given the irregular shape of the lot and its narrowing towards the front on Saddleback Road, a Variance is warranted. RHMC Section 17.16.130 requires a 50’ rear yard setback for detached accessory structures. The applicant is requesting to construct a detached pool house in the rear yard, approximately 27’ from the rear yard setback line. Given the topography of the rear yard and the large roadway easement from PVDN, a Variance is warranted. Finally, RHMC Section 17.16.230 requires the import and export of soil be balanced on site. The Project requires 136.7 cubic yards (CY) of soil to be imported in order to construct the proposed deck attached to the house. As such, the applicant is requesting a Variance. Given the topography of the building pad in the rear of the property, a Variance is warranted. MUNICIPAL CODE COMPLIANCE Lot Coverage and Building Pad Coverage The Project complies with the remainder of the Development Standards in the RHMC. The existing structural lot coverage is 5,907.2 square feet (16.14%), and the project proposes a net addition of 1,594.6 square feet (4.35%) for a total of 7,501.8 square feet (20.49%) structural lot coverage. This total does not exceed the maximum allowed 20% structural coverage allowed by RHMC Section 17.16.070(A)(1). The existing flatwork coverage is 6,143.7 square feet or 16.79%. The flatwork onsite will be reduced by 493.4 square feet upon approval of the two structures and the new reduced flatwork area will be 15.45%. The maximum allowable is 15% flatwork coverage. See the “Development Table” attachment for further details. Finally, the total overall structural and flatwork coverage will result in 13,152.1 square feet or 35.94%, which slightly exceeds the 35% structural and flatwork coverage guideline. As a reminder, this is a guideline for development and may be modified through the Site Plan Review process. Neighbor Concerns There have been no responses to the public hearing notices mailed on November 8 and November 18, 2025. Review by RHCA The Rolling Hills Community Association reviewed and conceptually approved the detached garage and pool house plans in July 2025, subject to City approval. Environmental Review The Project has been determined to be exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15303, Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including single family residence and accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Page 40 of 760 Fiscal Impact: None. Recommendation: Receive and file. Attachments: 1. PL_ADR_10 SaddlebackRd_ZC25-101_Vicinity Map 2. PL_ADR_10 SaddlebackRd_ZC25-101_DevelopmentTable_F 3. 2025-12_PC_Resolution_10 Saddleback_ZC25-101_F_E 4. PL_ADR_10 SaddlebackRD_ZC25-101_PLANS Page 41 of 760 VICINITY MAP City of Rolling Hills TITLE VICINITY MAP CASE NO. Zoning Case No. 25-101 Site Plan Review, Conditional Use Permit & Variances OWNER Birkett ADDRESS 10 Saddleback Rd, Rolling Hills, CA 90274 Page 42 of 760 Development Table Zoning Case No. 25-101 10 Saddleback Rd. Site Plan Review & Conditional Use Permit & Variance EXISTING PROPOSED TOTAL RAS-1 Zone Single Family Home, Pool. Pool House, Detached Garage, Stable and Corral Net Lot Area 36,590 SF 0 SF 36,590 SF Residence 3,783 SF 0 SF 3,783 SF Garage 0 SF 740 SF 740 SF Swimming Pools/Spa 761.7 SF 0 SF 761.7 SF Pool Equipment 98 SF 0 SF 98 SF Accessory Dwelling Unit 0 SF 0 SF 0 SF Pool House 0 SF 800 SF 800 SF Stable minimum: 450 SF 450 SF 0 SF 450 SF Corral minimum: 550 SF 550 SF 0 SF 550 SF Recreation Court 0 SF 0 SF 0 SF Attached Covered Porches 1,147.4 SF 0 SF 1,147.4 SF Entryway/Porte Cochere, Breezeways 0 SF 0 SF 0 SF Attached Trellises 0 SF 0 SF 0 SF Detached Trellis 0 SF 0 SF 0 SF Outdoor Kitchen 0 SF 0 SF 0 SF Fire Pit 7.1 SF 0 SF 7.1 SF Barbecue 0 SF 65.9 SF 65.9 SF Service Yard 110 SF -30 SF 80 SF Water Features 0 SF 18.7 SF 18.7 SF Primary Driveway 3,691.2 SF -1001.3 SF 2,689.9 SF Paved walkways/Patio Areas/Courtyards 670.4 SF 596.7 SF 1267.1 SF Pool Decking 1782.1 SF -88.8 SF 1,693.4 SF Other Paved Driveways, Road Easements, Parking Pads 0 SF 0 SF 0 SF Grading 0 CY 94.3 CY CUT 136.7 CY FILL TOTAL Structural Lot Coverage 20% Maximum 5907.2 SF (16.14%) 1,594.6 SF (4.35%) 7,501.8 SF (20.49%) Flatwork Lot Coverage 15% Maximum 6,143.7 SF (16.79%) -493.4 SF (-1.34%) 5,650.3 SF (15.45%) Total Lot Coverage (Structures and Flatwork) 35% Maximum 12,050.9 SF (32.93%) 1,101.2 SF (3.01%) 13,152.1 SF (35.94%) Building Pad 1 Coverage 7,315.7 SF Pad Area 6142.9 SF (83.96%) 875.9 SF (11.97%) 7,018.8 (95.94%) Building Pad 2Coverage 1,297.8 SF Pad Area 859 SF (66.19%) 800 SF (61.64%) 1,659 SF (127.83%) Total Disturbed Area (40% maximum) 36,590 SF (100%) 0 SF (0%) 36,590 SF (100%) Building Heights Maximum Building Heights: 21 FT Maximum VARY NO PROPOSED STRUCTURE EXCEEDS 21 FT Page 43 of 760 1 RESOLUTION NO. 2025-12 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF SITE PLAN REVIEW FOR NEW CONSTRUCTION, NON-EXEMPT GRADING AND RELATED IMPROVEMENTS; VARIANCES FOR A DETACHED GARAGE WITHIN FRONT AND SIDE YARD AREA, DETACHED POOL HOUSE WITHIN REAR YARD AREA, DECK EXCEEDING 12”, IMPORT OF SOIL, AND TO EXCEED 40 PERCENT DISTURBANCE; CONDITIONAL USE PERMIT TO EXCEED 200 SQUARE FEET FOR ACCESSORY STRUCTURES, AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (LOT 17-2-RH) (BIRKETT) THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS: Section 1. On September 12, 2025, an application was duly filed by Deborah Richie- Bray, agent with respect to real property located at 10 Saddleback Road, Rolling Hills (Lot 36- FT) requesting a Site Plan Review for new construction including a new detached garage and detached pool house, non-exempt grading and related improvements; Variances for construction of the detached garage within the front and side yard areas, construction of the detached pool house within the rear yard area, deck exceeding 12”, import of soil and to exceed 40 percent disturbance; and a Conditional Use Permit to exceed the 200 square feet allowable area for both accessory structures. Section 2. The property is zoned RAS-1 and is 1.07 acres gross and 36,590 square feet net, as calculated for development purposes. The property is located east of Portuguese Bend Road on Saddleback Road. There are two street frontages for the property. The shorter street frontage is along Saddleback Road and the longer street frontage, or rear of the property, abuts Palos Verdes Drive North (PVDN). The property is irregularly shaped and the topography is above grade off PVDN and becomes sloped within the interior of the lot towards Saddleback Road. There is a 25-foot-wide roadway easement along Saddleback Road and 100-foot-wide roadway easement along PVDN. Section 3. The Planning Commission conducted duly noticed public hearings to consider the application at its field trip meeting and regular meeting on December 2, 2025. Neighbors within a 1,000-foot radius were notified of the public hearings and a notice was published in the Daily Breeze on November 8, 2025. The applicants and their agent were notified of the public hearings in writing by first class mail and the agent was in attendance at the hearings. Evidence was heard and presented from all persons interested in affecting said proposal. Section 4. The Planning Commission finds that the project qualifies as a Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including Page 44 of 760 2 but not limited to garages, carports, patios, swimming pools and fences. Here, the proposed Project is the construction of two small structures, a detached garage and pool house, and is therefore categorically exempt from environmental review under the California Environmental Quality Act. Section 5. Site Plan Review Findings. Site Plan Review is required for construction of any new structure pursuant to RHMC Section 17.46.020. With respect to the Site Plan Review for the proposed development, the Planning Commission hereby makes the following findings: A. The project complies with and is consistent with the goals and policies of the General Plan and all requirements of the zoning ordinance. The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed structures comply with the General Plan requirement of low profile, low-density residential development with sufficient open space between surrounding structures. The project conforms to Zoning Code setback requirements with the Variance approved by this Resolution. The lot is 1.07 acres net and 36,590 square feet net, as calculated for development purposes. The size of the existing and proposed structures will be 7,501 square feet, which constitutes 20.49% of the net lot area, and the flatwork and driveways will be 5,650 square feet which equals 15.45% of the net lot, and the total structural and flatwork is 13,152 square feet or 35.94% which is within the 35% maximum overall lot coverage permitted pursuant to RHMC Section 17.16.070(A). The proposed project is screened from the road so as to reduce the visual impact of the development. B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. The topography and the configuration of the lot, has been considered, and it was determined that the proposed development will not adversely affect or be materially detrimental to adjacent uses, buildings, or structures because the proposed construction will be constructed on an existing building pad, will be the least intrusive to surrounding properties, will be screened and landscaped with mature trees and shrubs, is of sufficient distance from nearby residences so that it will not impact the view or privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners. C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences. The proposed development, as conditioned, is harmonious in scale and mass with the site, and is consistent with the scale of the neighborhood when compared to properties in the vicinity. The proposed garage will follow the pattern and style of the original residence. Page 45 of 760 3 D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls). The development plan incorporates existing trees and native vegetation to the maximum extent feasible. Specifically, the development plan will supplement the existing vegetation with landscaping that is compatible with and enhances the rural character of the community. E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area. The development plan substantially preserves the natural and undeveloped state of the lot by minimizing building coverage because the new structure will not cause the lot to look overdeveloped. The proposed detached pool house will not be visible from PVDN or Saddleback Road. Additionally, the proposed detached garage will be screened from Saddleback Road with enhanced landscape. F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course. The property will still maintain the existing terrain and existing drainage will remain as there will be no proposed grading. Drainage will continue to flow in the existing drainage course. G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas. Landscaping will meet the requirements of the water efficient landscape ordinance and incorporate low impact development practices. Surrounding native vegetation and mature trees will not be affected and new landscaping will be considerate of the environment and will enhance the rural character of the community. H. The project is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the proposed project will not change the existing circulation pattern and will utilize an existing driveway. I. The project conforms to the requirements of the California Environmental Quality Act (CEQA). The project is exempt from the requirements of the California Environmental Quality Act. Section 6. Conditional Use Permits Findings. Section 17.16.030(Q) permits detached garages and similar accessory structures not to exceed two hundred square feet, subject to the requirements of Section 17.16.200(L). The applicant is requesting to construct a new 786 Page 46 of 760 4 square foot detached garage and 800 square foot detached pool house. These structures will require a Conditional Use Permit, pursuant to RHMC Section 17.16.210(A)(4) (detached garage) and RHMC Section 17.16.210(A)(5) (guest house). With respect to this request for a Conditional Use Permit, the Planning Commission finds as follows: A. That the proposed conditional use is consistent with the General Plan. The granting of a Conditional Use Permit for the construction of a detached garage and detached pool house would be consistent with the purposes and objectives of the Zoning Ordinance and General Plan and because the use is consistent with similar uses in the community. The area proposed for the detached garage and detached pool house are in areas on the property where impervious surface already exists and will not change the existing configuration of structures on the lot. B. The nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures. The nature, condition, and development of adjacent uses, buildings, and structures have been considered, and the construction of a detached garage and detached pool house will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures because the proposed garage will not impact the view or privacy of surrounding neighbors. C. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed. The project is harmonious in scale and mass with the site, the natural terrain, and surrounding residences because the detached garage and pool house will comply with the low profile residential development pattern of the community. D. That the proposed conditional use complies with all applicable development standards of the zone district. The proposed conditional use complies with all applicable development standards of the zone district because the 786 square foot size of the detached garage and 800 square foot pool house are permitted under the Municipal Code, with the Conditional Use Permit as approved in this Resolution. E. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. The proposed conditional use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities because the project site is not listed on the current State of California Hazardous Waste and Substances Sites List. F. That the proposed conditional use observes the spirit and intent of this title. Page 47 of 760 5 The proposed conditional use observes the spirit and intent of Title 17 of the Zoning Code because it will not be visible from the road or neighboring properties. An area for a future stable and corral has been set aside on the site. Section 7. Variance Findings. RHMC Section 17.16.110 requires a 50’ front and rear yard setback for all structures including accessory structures. RHMC Section 17.16.120 requires a 20’ side yard setback for all structures, including accessory structures. Further, RHMC Section 17.16.210(A)(4)(a) of the Rolling Hills Municipal Code permits approval of a detached garages and pool houses under certain conditions, provided a Variance to deviate from any of the conditions is approved by the Planning Commission. The applicant is requesting to construct the detached garage approximately 40’ from the front yard setback line and 10’ from the side yard setback line. Additionally, the applicant is requesting to construct the detached pool house in the rear yard approximately 27’ from the rear yard setback line. RHMC Section 17.12.040 defines a deck as any platform elevated above the ground by means of pylons and further restricts the height to not exceed one foot above ground. The applicant is requesting a deck at 2.41 feet in height. Finally, RHMC Section 17.16.230 requires the import and export of soil be balanced on site. The Project requires 136.7 cubic yards (CY) of soil to be imported in order to construct the proposed deck attached to the house. With respect to the request for the Variances mentioned above, the Planning Commission finds as follows: A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone. There are exceptional and extraordinary circumstances and conditions applicable to the property that do not apply generally to the other property or class of use in the same zone. The property is zoned RAS-1. The subject property is located just east of Portuguese Bend Road with frontage on Saddleback Road. The rear of the property also abuts Palos Verdes Drive North (PVDN). It is an irregular shaped lot. The lot size is 1.07 acres and 36,590 square feet net, as calculated for development purposes. The site includes a 25-foot-wide roadway easement along Saddleback Road and 100-foot-wide roadway easement along PVDN. There are two building pads. The first residential building pad is 6,143 square feet and contains the existing house and garage. The second pad is 1,298 square feet, and includes the existing pool and deck areas. The topography of the land is such that the rear building pad is set above the grade of the PVDN and includes the large roadway easement making much of the rear of the property unavailable for development. Additionally, the front of the property narrows towards Saddleback Road which further hinders development in the front yard area. B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question. Page 48 of 760 6 The Variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone, but which is denied to the property in question. The Variance is necessary because the existing terrain and development on the lot creates a difficulty in placing the garage or pool house elsewhere on the property. Additionally, given the terrain of building pad 2, the import of 136.7 cubic yards of soil is necessary to construct portions of the deck at the rear. The increase in height of the deck is also necessary to maintain the level of the deck, given the topography of rear of the property. Ultimately, given the topography of the rear yard, the irregular shape of the property, the large roadway easement off PVDN, and the narrowing of the lot towards the front or Saddleback Road, a Variance is warranted for the proposed Project. C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity. The granting of the Variance would not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the property is located. The proposed pool house, garage and deck will be constructed on existing building pads, will be the least intrusive to surrounding properties, will be screened and landscaped with mature trees and shrubs, are of sufficient distance from nearby residences so that they will not impact the view or privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners. D. That in granting the variance, the spirit and intent of this title will be observed. The granting of the variances will allow for development that is harmonious in scale and mass with the site, the natural terrain, and surrounding residences and will not give the property an over-built look. The garage, pool house and deck will improve the appearance of the property by providing required parking in the front and accessory structures in the rear of the property to enhance its livability. E. That the variance does not grant special privilege to the applicant. The variance does not grant special privileges for the Applicant, as the proposed detached garage expansion will provide more covered parking opportunities, and will results in a common amenity enjoyed by many other properties throughout the City. Strict application of the Zoning Code would deny the Applicant the same rights as other nearby homes as the Applicant would have less parking and enhancements than the neighboring properties. The project, together with the variance, will be compatible with the objectives, policies, general land uses, and programs specified in the General Plan. F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. Granting variances for the project will be consistent with the applicable portions of the Los Angeles County Hazardous Waste Management Plan related to siting criteria for Page 49 of 760 7 hazardous waste facilities. The project site is not listed on the current State of California Hazardous Waste and Substances Sites List. G. That the variance request is consistent with the General Plan of the City of Rolling Hills. The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed structures comply with the General Plan requirement of low profile, low-density residential development with sufficient open space between surrounding structures. Section 8. Based upon the foregoing findings, and the evidence in the record, the Planning Commission hereby approves Zoning Case No. 25-101 subject to the following conditions: A. The Site Plan, Conditional Use Permit, and Variance approvals shall expire within two years from the effective date of approval as defined in RHMC Sections 17.46.080, 17.42.070, and 17.38.070 of the Zoning Ordinance unless otherwise extended pursuant to the requirements of these sections. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee’s determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant’s request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C. All requirements of the Building and Construction Ordinance, the Zoning ordinance, and of the zone in which the subject property is located must be complied with unless otherwise a variance to such requirement has been approved. D. The lot shall be developed and maintained in substantial conformance with the site plan on file at City Hall and approved by the Planning Commission on December 2, 2025 except Page 50 of 760 8 as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan. All conditions of the Site Plan Review, Conditional Use Permit, and Variance approvals shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department. The conditions of approval of this Resolution shall be printed onto a separate sheet and included in the building plans submitted to the Building Department for review and shall be kept on site at all times. Any proposed modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the modification is minor or major in nature. Minor modifications are subject to approval by the City Manager or his or her designee. Major modifications are subject to approval by the Planning Commissioner after a public hearing. Applicant shall not implement modifications or changes to the approved project without the appropriate approval from the City Manager or designee or the Planning Commission, as required. E. Prior to submittal of final working drawings to Building and Safety Department for issuance of building and grading permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. F. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth herein and the City’s Building Code and Zoning Ordinance. Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. G. The person obtaining a building and/ or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. H. Structural lot coverage of the lot shall not exceed 20% of the net lot area. The total lot coverage proposed, including structures and flatwork, shall not exceed 35% of the net lot area. I. The project must be reviewed and approved by the Rolling Hills Community Association (“RHCA”). J. The applicant shall comply with all requirements of the Lighting Ordinance of the City of Rolling Hills (RHMC 17.16.190(E)), pertaining to lighting on said property. K. The disturbance of the net lot shall not exceed 36,590 square feet of surface area or 100% of the net lot area. Page 51 of 760 9 L. Prior to any further grading activity, the Applicant shall inform the City and RHCA staff of the date and time of this activity. Workers shall implement Best Management Practices to assure that streets and adjacent properties are not impacted. M. Prior to issuance of a grading permit a detailed landscaping plan shall be submitted to City staff for review. The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water-wise and are consistent with the rural character of the community. A final inspection shall not be granted unless the slopes are vegetated. N. The graded areas shall be landscaped and continually maintained in good condition. Any trees and shrubs used in the landscaping scheme for this project shall be planted in a way that will not result in a hedge like screening and will not impair views from neighboring properties. O. If applicable, the Applicant shall be required to conform to the City of Rolling Hills Water Efficient Landscape Ordinance (RHMC Chapter 13.18). P. Pursuant to RHMC Chapter 8.30, the property shall at all times be maintained free of dead trees and vegetation. Q. Perimeter easements, including roadway easements and trails, if any, shall remain free and clear of any improvements to advance equestrian use and emergency preparedness for evacuation within the City. Where Rolling Hills Community Association (RHCA) has demonstrated authority over the easement, the City’s Planning Director may grant relief from this condition upon satisfactory proof of permission from RHCA and a legitimate showing that there is no need for the condition to advance equestrian uses and emergency preparedness. R. The Applicant shall submit a detailed drainage plan to the City’s drainage engineer. This project shall meet the requirements of the City’s Low Impact Development portion of the Storm Water Management and Pollution Control ordinance, if applicable. The applicant shall comply with grading requirements relative to submittal of grading and construction reports as required by the Building Official. In order to prevent sediments and water run-off from reaching the canyon from the disturbed slopes and an erosion control plan shall be submitted to the Building Department and implemented, even if grading permits have not been issued by that time. S. The Applicant shall secure all permits from the Department of Building and Safety prior to commencing any work. If applicable, the applicable shall consult with the California Department of Fish and Wildlife for additional requirements. T. Minimum of 65% of the construction material spoils shall be recycled and diverted from landfills. The hauler shall obtain a Construction and Demolition permit from the City and provide proof of recycling. U. Prior to demolition of any existing structures, an investigation shall be conducted for the presence of hazardous chemicals, lead-based paints or products, mercury and asbestos- containing materials (ACMs). If hazardous chemicals, lead-based paints or products, mercury or Page 52 of 760 10 ACMs are identified, remediation shall be undertaken in compliance with California environmental regulations and policies. V. There shall be no discarding of any debris, trash, soil and construction spoils or any other material into the canyon or deposited anywhere on the property, including easements. No grading, planting, structures, drainage devices or hardscape, including driveways, or storage of any objects including building materials shall take place in the easements, unless approved by the RHCA. W. The City or the Building Department may require a construction fence for the duration of the grading for this project. Such fence shall not be located in any easement or cross over trails or natural drainage course and shall be removed immediately upon completion of the grading work. X. In addition, any construction facility, such as a construction trailer/office or portable toilets, to a maximum extent practicable, shall be located in a manner not visible from the street, and be in a location satisfactory to City staff. Y. Prior to construction, an on-site inspection and site walk-through, including through all existing structures as needed, shall be scheduled with City Staff and the applicant. Z. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. AA. Construction vehicles or equipment, employees’ vehicles, delivery trucks shall not impede any traffic lanes to maximum extend practical; if traffic must be blocked in order to aid in the construction, no more than a single lane may be blocked for a short period of time and flagmen utilized on both sides of the impeded area to direct traffic. AB. During construction, to the extent feasible, all parking shall take place on the project site, on the new driveway and, if necessary, any overflow parking may take place within the unimproved roadway easements along adjacent streets, and shall not obstruct neighboring driveways, visibility at intersections or pedestrian and equestrian passage. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. To the extent feasible, a minimum of 4’ wide path, from the edge of the roadway pavement, for pedestrian and equestrian passage shall be available and be clear of vehicles, construction materials and equipment at all times. AC. During construction, the property owners shall be required to schedule and regulate construction and relate traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. Page 53 of 760 11 AD. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices. AE. During construction, an Erosion Control Plan containing the elements set forth in Section 7010 of the 2022 County of Los Angeles Uniform Building Code shall be followed to minimize erosion and to protect slopes and channels to control storm water pollution. AF. The property owners shall be required to conform to the Regional Water Quality Control Board and County Health Department requirements for the installation and maintenance of storm water drainage facilities and septic tank. AG. The applicant shall pay all of the applicable Building and Safety and Public Works Department fees and Palos Verdes Peninsula Unified School District fees, if any. AH. Prior to final inspection of the project, “as graded” and “as constructed” plans and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the Planning Commission approved plans. In addition, any modifications made to the project during construction, shall be depicted on the “as built/as graded” plan. AI. The applicants shall execute an Affidavit of Acceptance of all conditions of the Conditional Use Permit and Variance approvals, or the approvals shall not be effective. AJ. All conditions of this Resolution, when applicable, must be complied with prior to the issuance of a grading or building permit from the Building and Safety Department. AK. Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. AL. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Rolling Hills, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this permit. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition. AM. The future stable and corral shall comply with all requirements in RHMC Sections 17.18.060 and 17.18.090, unless otherwise approved herein. Page 54 of 760 Page 55 of 760 Page 56 of 760