The URL can be used to link to this page

City Council Agenda 01-09-2017MINUTES OF A REGULAR MEETING OF TIIE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, JANUARY 9, 2017 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Dieringer at 7:01 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Absent: Others Present: CONSENT CALENDAR Black, Mirsch, Pieper, Wilson and Mayor Dieringer. None. Raymond R. Cruz, City Manager. Yolanta Schwartz, Planning Director. Mike Jenkins, City Attorney. Heidi Luce, City Clerk. Tavisha Nicholson, Bolton Engineering. Charlie Raine, 4 Pinto Road. John Mackenbach, 56 Portuguese Bend Road. Howard Weinberg, Attorney (for property owner, 23 Crest Road East). Toni Hynes, 23 Crest Road East (property owner). Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — (1) Adjourned Regular Meeting of October 4, 2016; (2) Regular Meeting of October 10, 2016; (3) Regular Meeting of October 24, 2016; (4) Regular Meeting of November 14, 2016; and (5) Regular Meeting of November 28, 2016; (6) Adjourned Regular Meeting of December 14, 2016; and (7) Adjourned Regular Meeting of December 19, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of the City Council Approved Vendor List for Calendar Year 2017. RECOMMENDATION: Approve as presented. D. Consideration of the Fiscal Year 2017/2018 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. E. City Council Finance/Budget/Audit Committee meeting notes of December 19, 2016. RECOMMENDATION: Receive and file. Councilmember Pieper moved that the City Council approve the items on the consent calendar as presented. Councilmember Wilson seconded the motion, which carried without objection. SPECIAL PRESENTATION Special Presentation to Michael Gray in recognition of his service to the community as Member of Planning Commission from 2013-2017 Mayor Dieringer presented a plaque to Michael Gray in appreciation of his service as a member of the Planning Commission for four years and thanked him for his dedication and service to the Community. Mr. Gray thanked the City Council for the recognition and stated that he enjoyed serving on the Planning Commission. OPEN AGENDA - PUBLIC COMMENT WELCOME None. -1- • • COMMISSION ITEMS RESOLUTION NO. 2016-25. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES AND SITE PLAN REVIEW TO CONSTRUCT A CHICKEN COOP IN THE FRONT YARD, TO EXCEED THE PREVIOUSLY APPROVED LOT DISTURBANCE AND TO RELOCATE A POOL EQUIPMENT AREA NECESSITATING AN UP TO 4' TALL ENCLOSURE WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT, IN ZONING CASE NO. 913, AT 10 CREST ROAD W. (LOT 2 -CH) ROLLING HILLS, CA, (FRYKMAN). Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct a chicken coop in the front yard and to modify the location and size of a previously approved pool equipment area in Zoning Case No. 913 at 10 Crest Road West. She stated that the Planning Commission approved this request without any objection. Mayor Pro Tem Black moved that the City Council receive and file Planning Commission Resolution No. 2016-25 granting approval of the applicant's request in Zoning Case No. 913 at 10 Crest Road West. Councilmember Pieper seconded the motion. In response to Mayor Dieringer's inquiry regarding screening the chicken coop if it is constructed before the stable, Ms. Schwartz stated that there is no requirement for screening. Mayor Dieringer suggested adding such a condition. Following brief discussion, the motion to receive and file this item carried without objection. RESOLUTION NO. 2016-26 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT A TRELLIS, A PORTION OF WHICH IS 2.5 -FEET MAXIMUM OUT OF GRADE AND A 2.5' HIGH WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 912 AT 3 CIIUCKWAGON ROAD. (LOT 40-EF) ROLLING HILLS, CA, (LIU). Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct a trellis and patio a portion of which is to be constructed out of grade in Zoning Case No. 912 at 3 Chuckwagon Road. She stated that the Planning Commission approved this request without any objection. Councilmember Pieper moved that the City Council receive and file Planning Commission Resolution No. 2016-26 granting approval of the applicant's request in Zoning Case No. 912 at 3 Chuckwagon Road. Mayor Pro Tem Black seconded the motion, which carried without objection. PUBLIC HEARINGS ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz briefly reviewed the applicant's request stating that this project was taken under jurisdiction by the City Council following the Planning Commission's approval of the project. She stated that at the last public hearing on this case, the City Council expressed concern regarding the mass and location of the house as well as the grading associated with the project and appointed Mayor Pro Tem Black and Councilmember Pieper to an ad hoc committee to work with the applicant to address those concerns. She further stated that there were previous discussions regarding the hydrology, soils and geology associated with this project and those reports submitted by the applicant were previously reviewed by the City engineers and deemed acceptable for future development. Minutes City Council Meeting 01-09-17 -2- • i Ms. Schwartz stated that subsequent to the discussions with the ad hoc committee, the applicant submitted revised plans to address the concerns regarding the massing and location of the proposed house. She reviewed the revised plan stating that the house is proposed at 10,400 sq. ft. with a two -car garage at 1,120 sq. ft. and is configured in a more u -shaped configuration rather than the longer, narrow design that was previously proposed. She stated that there are no changes proposed to the stable and guesthouse on the lower pad. She stated that the applicant also revised the proposed grading so that the look of the resulting slopes is softer and less steep with 3:1 slopes instead of 2:1 in the areas visible from Crest Road; and thus reducing the size of the residential pad as well and the grading and disturbance quantities. She further reviewed the proposed drainage plan stating that the applicant proposes two cisterns on the upper pad to collect and dissipate the water into two dissipaters — one on each side of the property; and two cisterns and dissipaters on the lower pad as well. She further reviewed the development standards stating that all of the development standards are within the code requirements and there are no variances requested. She further reviewed the development standards as provided in the table distributed for the City Council's review. She stated that if the proposed revisions are acceptable to the City Council, staff could be directed to prepare a resolution of approval for the City Council's consideration at its next meeting. In response to Councilmember Pieper, Ms. Schwartz stated that staff could be directed to use the language from the Planning commission resolution in preparing the resolution of approval but revised to reflect the City Council's direction. Mayor Dieringer inquired about the sizing of the cisterns with relation to the previous suggestion that they be sized to capture the 100 -year storm as opposed to the 25 -year storm as originally designed. Mayor Dieringer called for public comments. Tavisha Nicholson, Bolton Engineering addressed the City Council on behalf of the applicant stating, in response to Mayor Dierigner's inquiry, that the cisterns are designed based on the 25 -year storm requirements but in the hydrology study it is indicated that the system will hold the 100 -year storm as currently designed. Discussion ensued concerning the drainage plan. In response to Mayor Dieringer, Ms. Nicholson further explained the process whereby the water would be released from the cisterns. In response to Councilmember Wilson, Ms. Nicholson further explained the calculations used to determine the hydrology requirements to meet the pre versus post development runoff requirements. She noted that the beginning number considers a saturated soil condition used to determine sheet flow. Ms. Nicholson further explained the revisions that were made stating that the house was also depressed by 2 ft. vertically to reduce the massing and the driveway was reduced as well. Charlie Raine, 4 Pinto Road addressed the City Council to express continued concern regarding the hydrology and the affect the runoff will have on the properties below. He suggested that further study be done on the hydrology to better ascertain the actual sheet flow from the undeveloped lot rather than relying on the numbers in the County's hydrology manual. John Mackenbach, 56 Portuguese Bend Road addressed the City Council to express continued concern regarding the runoff from the proposed development and the affect it will have on the properties below. Further discussion ensued concerning the proposed drainage plan. Howard Weinberg, Attorney for the applicant addressed the City Council stating the hydrology plan is designed with the calculations starting from the assumption that the soil is fully saturated when the storm begins and any additional water would result in sheet flow from the undeveloped property. He reiterated that the drainage system is designed to capture any excess water from a 25 -year storm and further, the cisterns are big enough to capture the excess water from a 100 -year storm. Mr. Raine expressed further concern that the proposed drainage system is inadequate. Hearing no further public comment, Mayor Dieringer closed the public hearing. Mayor Pro Tem Black commented that drainage system was designed to comply with County's criteria and it will be up to the County to ultimately determine whether or not it meets their requirements. He further commented that the applicant was responsive to the concerns raised regarding the mass and grading; and provided multiple discharge sites for the stormwater runoff to further address the concerns regarding drainage. He commented that his concerns have been alleviated. Councilmember Pieper concurred with Mayor Pro Tem Black. Councilmember Wilson expressed continued concern regarding hydrology and drainage and the calculations used to design the drainage plan. Minutes City Council Meeting 01-09-17 -3- • • Councilmember Mirsch commented that the revisions made to address the mass and grading make for a better project and she can now make the findings she couldn't make previously. With regard to the concern raised by the neighbors regarding the hydrology, she noted that the City Council has not been provided with any expert testimony or hydrology reports to contradict the reports submitted by the applicant and subsequently reviewed by the City engineers. Mayor Dieringer commented that she concurs with the comments made by Mayor Pro Tem Black and Councilmembers Pieper and Mirsch. She asked for clarification from the City Attorney with regard to Mr. Raine's suggestion that the City Council require further study of the hydrology. City Attorney Jenkins stated in response to Mayor Dieringer, that further hydrology studies are not part of the Site Plan Review criteria for the City Council's consideration in reviewing this application. He stated that the City Council is bound by the legal criteria set forth in the Municipal Code. He further stated that the County will not issue building permits for this property if there are hydrology problems that do not satisfy the County Engineers. In response to Councilmember Wilson, Mr. Jenkins stated that the documentation produced during the County's review process is available to the public for review and City staff could be directed to inform the concerned parties when that information is available. Mayor Pro Tem Black moved that the City Council direct staff to prepare a resolution granting approval of the applicant's request in Zoning Case No. 902 at 23 Crest Road East as amended with the standard findings of fact and conditions of approval; and including the same conditions imposed by the Planning Commission relative to the landscape screening. Councilmember Pieper seconded the motion, which carried with Councilmember Wilson opposed. Staff was further directed to provide the interested parties notification when the County has reviewed and approved the final soils, geology and hydrology studies submitted by the applicant. ORDINANCE NO. 349 — AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, EXTENDING ORDINANCE NO. 348, WHICH TEMPORARILY PLACES A MORATORIUM ON THE PROCESSING AND CONSIDERATION OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF. Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz stated that before the City Council is an ordinance to extend the moratoriums on the processing and consideration of applications sought under the provisions of the City's View Preservation Ordinance while the Planning Commission is considering amendments to the ordinance as directed by the City Council. She stated that the City Council has the option of extending the ordinance for 10 months and 15 days or 22 months and 15 days based on State law. She commented that the moratorium can be repealed at any time and if it is extended for the shorter period of time, it could be extended again at a later date for a total of two years maximum. Discussion ensued concerning the two options before the City Council with the general consensus being to extend it for the shorter period of time. Mayor Dieringer opened the public hearing and called for public comment. Howard Weinberg, Attorney, addressed the City Council to suggest that the moratorium be extended for 10 months and 15 days with a provision that it expire if Measure B is repealed. Hearing no further public comment, Mayor Dieringer closed the public hearing. Mayor Dieringer commented that she believes the ordinance should be extended for 22 months and 15 days recognizing that it could be repealed earlier if the Planning Commission finalizes its discussions and recommendation to amend the Ordinance. Following brief discussion, Councilmember Pieper moved that the City Council adopt the interim ordinance extending Ordinance No. 348 temporarily placing a moratorium on the acceptance and/or processing of any applications sought under the provisions of Chapter 17.26 of the Rolling Hills Municipal Code for a period of 10 months and 15 days. Councilmember Mirsch seconded the motion, which carried with Mayor Dieringer opposed. OLD BUSINESS None. Minutes City Council Meeting 01-09-17 -4- NEW BUSINESS None. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Councilmember Wilson suggested that a discussion regarding the drains in the City be agenized for discussion at a future City Council meeting. Following brief discussion, staff was directed to agendize the matter for discussion. Councilmember Wilson asked about the status of the compliance with the order in the Ostriker aggressive dog matter. Following brief discussion, staff was directed to agendize an update on this matter. Mayor Dieringer asked if it would be possible for the City Council to make changes to the resolutions that are brought forward from the Planning Commission without having to take the matter under jurisdiction. City Attorney Jenkins responded that per the City's current Zoning Ordinance, the City Council only has two options when the Planning Commission actions are presented to the City Council — to either receive and file the resolution or take the matter under jurisdiction. He stated that a public hearing would be required to make any changes. In response to Mayor Dieringer's inquiry about the possibility of having every item from the Planning Commission brought before City Council as a public hearing, Mr. Jenkins stated that doing so would gut the Planning Commission's authority. Following brief discussion, there was no interest expressed in agendizing this matter for further discussion. Mayor Dieringer further suggested that a follow up discussion regarding the City Council/Planning Commission Joint meeting be agenized on a future City Council meeting agenda. Following brief discussion, staff was directed to agendize a discussion after the minutes are prepared. Mayor Pro Tem Black commented that the left turn signal at Palos Verdes Drive North/Portuguese Bend Road is a welcome change. Councilmember Mirsch shared an article with the City Council from USC Law Magazine featuring City Attorney, Mike Jenkins who teaches local government law at USC Gould School of Law. MATTERS FROM STAFF City Manager Cruz reported that the City has expended its entire budget for coyote control already this fiscal year and he will be requesting a mid -year budget adjustment for coyote control so that the City can continue its efforts with regard to coyote control. He further stated that if there is no objection, he proposes to close City Hall from noon-2pm on Tuesday, January 17`h to host a staff holiday luncheon at his home. No objection was expressed. CLOSED SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Dieringer adjourned the meeting at 8:47 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, January 23, 2017 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Minutes City Council Meeting 01-09-17 Heidi Luce City Clerk -5- I S Approved, daL Bea Dieringer Mayor (-6/0/LQ Minutes City Council Meeting 01-09-17 -6- CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA ss COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 6th day of January, 2017, I serve the within City Council Meeting - 01/09/2017 Regular Meeting a copy of which is annexed hereto and made a part hereof, and the person, or persons, named below were emailed or mailed the agenda: E -MAILED MAILED DropBox Interested RH Web site listSery Parties Interested parties City Attorney CouncilMembers Dieringer, Pieper, Black, Mirsch and Wilson DELIVERED City Manager City Council Also posted at City Hall, at www.Rolling-Hills.org and PDF's in DropBox. I declare under penalty of perjury, that the foregoing is true and correct. Executed on the 6th day of January, 2017 at Rolling Hills, California. 4„,„, Ewa Nikodem Administrative Assistant 84 al Ra14-W9 qteed INCORPORATED JANUARY 24, 1957 AGENDA REGULAR MEETING NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY COUNCIL CITY OF ROLLING HILLS MONDAY, JANUARY 9, 2017 7:00 P.M. Next Resolution No. 1202 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME Next Ordinance No. 349 This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes — (1) Adjourned Regular Meeting of October 4, 2016; (2) Regular Meeting of October 10, 2016; (3) Regular Meeting of October 24, 2016; (4) Regular Meeting of November 14, 2016; and (5) Regular Meeting of November 28, 2016; (6) Adjourned Regular Meeting of December 14, 2016; and (7) Adjourned Regular Meeting of December 19, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration of the City Council Approved Vendor List for Calendar Year 2017. RECOMMENDATION: Approve as presented. D. Consideration of the Fiscal Year 2017/2018 Budget Preparation Calendar. RECOMMENDATION: Approve as presented. E. City Council Finance/Budget/Audit Committee meeting notes of December 19, 2016. RECOMMENDATION: Receive and file. SPECIAL PRESENTATION Special Presentation to Michael Gray in recognition of his service to the community as Member of Planning Commission from 2013-2017 Page 1 of 3 5. COMMISSION ITEMS A. RESOLUTION NO. 2016-25. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES AND SITE PLAN REVIEW TO CONSTRUCT A CHICKEN COOP IN THE FRONT YARD, TO EXCEED THE PREVIOUSLY APPROVED LOT DISTURBANCE AND TO RELOCATE A POOL EQUIPMENT AREA NECESSITATING AN UP TO 4' TALL ENCLOSURE WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT, IN ZONING CASE NO. 913, AT 10 CREST ROAD W. (LOT 2 -CH) ROLLING HILLS, CA, (FRYKMAN). B. RESOLUTION NO. 2016-26 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT A TRELLIS, A PORTION OF WHICH IS 2.5 -FEET MAXIMUM OUT OF GRADE AND A 2.5' HIGH WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 912 AT 3 CHUCKWAGON ROAD. (LOT 40-EF) ROLLING HILLS, CA, (LIU). 6. PUBLIC HEARINGS A. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE -COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. B. ORDINANCE NO. 349 - AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, EXTENDING ORDINANCE NO. 348, WHICH TEMPORARILY PLACES A MORATORIUM ON THE PROCESSING AND CONSIDERATION OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF. 7. OLD BUSINESS NONE. 8. NEW BUSINESS NONE. City Council Agenda 01/09/17 Page 2 of 3 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT Next meeting: Monday, January 23, 2017 at 7:00 p.m. in the Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (31 0) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. City Council Agenda 01/09/17 Page 3 of 3 DRAFT Agenda Item No. 4-A(1) Meeting Date: 01/09/17 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA TUESDAY, OCTOBER 4, 2016 CALL TO ORDER An adjourned regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Dieringer at 7:04 a.m. at 23 Crest Road East, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Absent: Others Present: PUBLIC HEARING Black, Pieper, Wilson and Mayor Dieringer. Councilmember Mirsch (excused). Raymond R. Cruz, City Manager. Yolanta Schwartz, Planning Director. Heidi Luce, City Clerk. Lisa Naslund, PE, L.A. County Department of Public Works. Tavisha Nicholson, Bolton Engineering. Tony Inferrera, Architect. Jim and Lori Hynes, Property Owner (23 Crest Road East). Tom Hynes, Property Owner (23 Crest Road East). Charlie Raine, 4 Pinto Road. John and Heidi Mackenbach, 56 Portuguese Bend Road. ZONING CASE NO. 902. Request for a Site Plan Review for the construction of a new 11,100 square foot residence, with 11,100 square foot basement, 1,540 square feet attached garages, 2,654 square feet covered porches, 864 square foot swimming pool and spa, trellises, new driveway and an outdoor kitchen and grading for a total of 51,625 cubic yards of dirt, which includes over -excavation and re -compaction; Conditional Use Permits to construct an 800 square foot guest house, and a 1,300 square foot stable; in Zoning Case No. 902, at 23 Crest Road East, (Lot 132A -MS), Rolling Hills, CA (Hynes). The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. The City Council and the parties present assembled along the roadway easement on Crest Road East at the top of the vacant property located at 23 Crest Road East. Planning Director Schwartz briefly reviewed the proposed development to familiarize those present with the property and the proposed Minutes — Adjourned Regular City Council Meeting 10-04-16 DRAFT development. Discussion ensued concerning the pathway to barn with Mayor Pro Tem Black expressing concern regarding its steepness and questioning the necessity for walls. Further discussion ensued concerning the drainage from the property and the storm drains in the area. Heidi Mackenbach, 56 Portuguese Bend Road expressed concern regarding drainage from the proposed development. In response to Mrs. Mackenbach's concern, the applicant's engineer, Tavisha Nicholson stated that the project drainage is designed to meet the building code requirement that the post development drainage from the property will be no more than what exists predevelopment. John Mackenbach, 56 Portuguese Bend Road expressed concern regarding the disturbance of the lot and the affect it will have on the stability of the properties below. Charlie Raine, 4 Pinto Road expressed further concern regarding the drainage stating that there is currently no sheet flow from the property and the proposed development will increase the water coming off the property. Ms. Nicholson explained the drainage plan and the function of the cisterns that are designed to retain the stormwater. The group proceeded south down the property past the proposed house and pool toward lower pad where the stable, corral and guesthouse are proposed. Further discussion ensued concerning the proposed drainage plan, the additional cisterns and the grading required for the project. The group proceeded back up to the top of the project site where further discussion ensued concerning the grading and drainage associated with the project. Lisa Naslund, the City's grading and drainage engineer discussed the building code requirements of post development storm water handling on properties, what studies and reports would be required and the issues that the reviewing engineer would be looking at. Following further discussion including the issues raised in a correspondence from a Mr. Partridge, the property owner at 67 Portuguese Bend Road, who is a Civil Engineer, the City Council asked Ms. Naslund to provide a response to the issues raised at the next meeting. There being no further questions or comments, the public hearing was continued to the next regular meeting of the City Council scheduled to be held on Monday, October 10, 2016 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. OPEN AGENDA - PUBLIC COMMENT None. ADJOURNMENT Hearing no further business before the City Council, Mayor Dieringer adjourned the meeting at 8:13 a.m., to the next regular meeting of the City Council to be held on Monday, October 10, 2016 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Minutes — Adjourned Regular City Council Meeting 10-04-16 DRAFT Heidi Luce City Clerk Approved, Bea Dieringer Mayor Minutes — Adjourned Regular City Council Meeting 10-04-16 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT Agenda Item No. 4-A(2) Meeting Date: 01/09/17 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, OCTOBER 10, 2016 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Dieringer at 7:10 p.m.* in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. *The delay in starting was to allow the City Council time to review the correspondence that was submitted after the agenda packets were prepared. ROLL CALL Councilmembers Present: Black, Mirsch, Pieper, Wilson and Mayor Dieringer. Councilmembers Absent: None. Others Present: Raymond R. Cruz, City Manager. Yolanta Schwartz, Planning Director. Mike Jenkins, City Attorney. Heidi Luce, City Clerk. William Hassoldt, 10 Pine Tree Lane. Dan Bolton, Bolton Engineering. Jim Partridge, 67 Portuguese Bend Road. Terry Rhodes, 63 Portuguese Bend Road. Tom Hynes, 23 Crest Road East (property owner). Heidi and John Mackenbach, 56 Portuguese Bend Road. Robert O'Shea, 3 Running Brand Road. Howard Weinberg, Attorney (23 Crest Road East). OPEN AGENDA - PUBLIC COMMENT WELCOME William Hassoldt, 10 Pine Tree Lane addressed the City Council to express concern regarding grading of the area around the pool at 18 Portuguese Bend Road and provided photographs of the area. City Manager Cruz stated that staff would provide the City Council with a memo in response to the concern raised. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of September 12, 2016. RECOMMENDATION: Approve as presented. B. Payment of Bills. DRAFT RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for August, 2016. RECOMMENDATION: Receive and file. Mayor Pro Tem Black moved that the City Council approve the items on the consent calendar as presented. Councilmember Pieper seconded the motion, which carried without objection. COMMISSION ITEMS RESOLUTION NO. 2016-21. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR A COVERED PORCH WITH AN OUT -OF -GRADE CONDITION AND ACCESSORY STRUCTURES, AND A VARIANCE TO ENCROACH WITH A SET ASIDE AREA FOR A STABLE AND CORRAL INTO THE SIDE SETBACK, INCLUDING WITH A PORTION OF AN EXISTING SHED IN ZONING CASE NO. 909 AT 7 SOUTHFIELD DRIVE, (LOT 4 -SF), ROLLING HILLS, CA (KLERMAN). Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz briefly reviewed the applicant's request to construct 700 sq. ft. porch, a portion of which is to be constructed out of grade. She stated that the applicant is also requesting a variance to create a set aside area for a future stable and corral in the side setback; and to legalize and retain a previously constructed shed. She further stated that the Planning Commission approved the applicant's request. Councilmember Mirsch noted that she attended the site visit and the meeting regarding this case. Councilmember Pieper moved that the City Council receive and file Planning Commission Resolution No. 2016-21 granting approval of the applicant's request in Zoning Case No. 909 at 7 Southfield Drive. Councilmember Wilson seconded the motion, which carried without objection. PUBLIC HEARINGS ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to construct a new home on a vacant lot at 23 Crest Road East and stated that the City Council visited the site on October 4, 2016 to view the proposed project. She noted that Councilmember Mirsch visited the site separately with staff and the applicant's representatives. Minutes City Council Meeting 10-10-16 DRAFT Ms. Schwartz further reviewed the proposed grading stating that the upper pad is proposed to be lowered by approximately 2-3 ft. from what exists currently. She stated that there has been considerable discussion previously regarding the drainage and soils, geology and stability of the lot which is above the Flying Triangle. She stated that in the field, there was some discussion regarding soils and geology; and the location of the bedrock. She reviewed the geology map which shows the bedrock at approximately 3 ft. where the development is proposed. She stated that in response to concerns raised by the neighbors below the proposed project, the City Council asked that the County Engineers be present at the site visit which Lisa Naslund attended, but they are unable to attend this evening. She further stated that at the request of the City Council during the field trip, Ms. Naslund provided a response to the statements made in the letter from Mr. Partridge (Smith Emery Company) dated September 12, 2016. She stated that Ms. Naslund's response is included with the staff report; and in summary, states that the project engineer will design drainage and grading plan, the County will serve as the reviewing agency for compliance with County codes. Ms. Schwartz further reviewed the correspondence that was received since the agenda packet was delivered and stated that the additional correspondence has been placed on the dais for the City Council's review and consideration; including a correspondence from Mr. Raine (4 Pinto Road) regarding the drainage and Bolton Engineering's response to Mr. Raine's correspondence. Mayor Dieringer asked for questions from the City Council for staff. In response to Councilmember Mirsch, City Attorney Jenkins stated that the engineers from the County or Willdan Engineering are impartial agents working for the City and would not reflect the views of either the property owner or the neighbors. Mayor Dieringer asked for questions from the City Council for the applicant's engineer. In response to Councilmember Wilson, Dan Bolton, Bolton Engineering stated that he would expect the cisterns to be fabricated from reinforced concrete or fiberglass and that the life expectancy would be in the range of 75- 100 years. Mr. Bolton further explained that the plans are typically submitted in conceptual form for the entitling body's review and more detailed specifications are provided when the plans are submitted to the County for plan check and would be likely be subject to a maintenance covenant by the County. Mr. Bolton further explained the drainage system. Jim Partridge, 67 Portuguese Bend Road inquired as to the expense of installing such a drainage system. Mr. Bolton estimated the expense to be somewhere between $50,000-$100,000. In response to Councilmember Mirsch regarding maintenance of the system, Mr. Bolton explained that system would be subject to regular maintenance as would any such type of system. Mayor Dieringer asked for clarification with regard to the design of the system being for the pre- versus post -development runoff from the 25 -year storm versus the 100 -years storm and what happens to the runoff when the tanks are full. Mr. Bolton explained that the way the system is designed, it has enough capacity for the 100 -year storm. Mayor Dieringer expressed concern regarding the discharge form subsequent storms and that the discharge is directed to only one outlet. She further suggested that the discharge be directed to multiple outlets rather than just one. Mr. Bolton stated that they would accept such a condition. Mayor Dieringer further suggested that the cisterns be sized for the 100 -year storm. Mr. Bolton suggested that the system be designed to store the 25 -year storm and that the discharge be placed such that there is surge capacity to leave the tank in 1-2 days so that there is capacity for a future storm. Minutes City Council Meeting 10-10-16 DRAFT Discussion ensued concerning retaining the water and the requirement to reduce runoff to the pre - development level. Further discussion ensued concerning the outlet structures, gray water systems and maintenance of the system. Mayor Dieringer called for public comment. Jim Partridge, 67 Portuguese Bend Road addressed the City Council to express general concern regarding the drainage in that area of the City. He suggested that the City install a drainpipe to address the drainage issues in that area. Terry Rhodes, 63 Portuguese Bend Road addressed the City Council to express concern regarding the drainage and to further suggest that an independent hydrology study be done to assess the risks. Tom Hynes, 23 Crest Road East (property owner) addressed the City Council stating that he does not disagree that there are general drainage issues that need to be addressed; but that the proposed project meets the post development drainage requirements and should not be delayed in order to address the other drainage issues in the area. Heidi Mackenbach, 56 Portuguese Bend Road addressed the City Council to express concern regarding the long term impact that the proposed project will have on the properties below it. John Mackenbach, 56 Portuguese Bend Road addressed the City Council to express concern regarding the amount of grading and that the grading will affect the stability on the lot. He suggested a third -party evaluation. Robert O'Shea, 3 Running Brand Road addressed the City Council to suggest that the City Council conduct a third -party independent analysis to ensure that the properties below are protected. Dan Bolton, Bolton Engineering addressed the City Council in response to the comments regarding a third -party independent review stating that he believes the County will provide the appropriate level review. He further commented that if the City wishes to construct some sort of drainpipe as suggested by Mr. Partridge that the project not be delayed for that reason since the project will not increase the runoff compared to the pre -development condition and any other drainage issues are from a different source. Hearing no further public comment, Mayor Dieringer called for comments from the City Council. Mayor Pro Tem Black commented that having visited the site, he recognized the challenges associated with development of this property. He commented that he is not opposed to development of the site in general, but he is concerned regarding the amount of 2:1 slopes and the amount of grading necessary to create the pad necessary to build the house. He further commented that the proposed project does not utilize the natural topography and looks unnatural. He expressed further concern regarding the mass of the project. Councilmember Wilson expressed concern regarding the drainage and hydrology and suggested that an independent study be done. Minutes City Council Meeting 10-10-16 DRAFT Councilmember Pieper commented that he is also concerned about the drainage but he does not agree that the applicant should be required to solve all of the drainage issues in the area below the proposed development. Mayor Dieringer commented that she is concerned about the impact the development may have on the properties below and although she too would like to have a third party study done on the hydrology, she understands that it is not within the City Council's purview during the Site Plan Review process to require such a study and the County will review the proposal to ensure that the code requirements are being complied with. In response to Mayor Dieringer's comments, City Attorney Jenkins stated that during the discretionary review process is not the appropriate time to address the details and technical aspects of hyrolology. He stated that those details will be addressed by the County during its review of the hydrology plans. He stated the project is conditioned upon compliance with the building code and on not generating more stormwater run off than in generates pre -development. He further noted that there have been no studies presented to contest the hydrology reports that were submitted by two experts on behalf of the applicant and in the absence of any contradictory evidence in the record the City Council should rely on the evidence submitted. He stated that the question before the City Council is whether or not the project complies with the City's Zoning Code, specifically the criteria listed in Section 17.46.050. He stated that it is incumbent upon the City Council to provide specific suggestions as to how this project could be made approvable based on the criteria set forth in the Zoning Code. Councilmember Mirsch commented that in reviewing the criteria for approval, she has difficulty making the following required finding: that the grading has been designed to follow the natural contours of the site and to minimize the amount of grading required to create the building area; and that the project is harmonious in scale and mass with the site, the natural terrain and the surrounding residences. She suggested that the applicant review the proposal to determine if there is a better way to design the project to be more in line with those findings. She commented that she is more concerned about the grading than the drainage. Councilmember Pieper commented that he believes that there have been some improvements made to the drainage in response to the concern raised by the Planning Commission and City Council and the proposal is acceptable to him. He commented that if the City Council wants to suggest further changes, that those suggestions be very specific so that the applicant is clear as to what the concerns are and what the direction is. Discussion ensued concerning the grading, the steepness of the slopes, the size of the basement and the footprint of the house. Mayor Pro Tem Black commented that the mass of the project is one of the areas that concerns him and he would like to see the mass reduced. Mayor Dieringer asked the applicant if they have been provided with sufficient direction to address the concerns raised. Howard Weinberg, Attorney addressed the City Council on behalf of the applicant stating that the applicant would like to be provided with a project scope that the City Council believes is appropriate. Discussion ensued concerning the areas of concern including, the mass and scale of project, the grading and the runoff. City Attorney Jenkins commented that another option would be for the City Council to Minutes City Council Meeting 10-10-16 DRAFT appoint an ad hoc committee to work with the applicant to address the concerns raised. Councilmember Wilson expressed continued concern regarding the hydrology. In response to Councilmember Wilson with regard to the City Council's authority to require an independent hydrology study, City Attorney Jenkins stated that there is a difference between the approval of a subdivision and the approval of a single-family home on a single-family lot..\ He stated that when there is a buildable legal lot, there is a right to build on the lot; but there is no right to subdivide a lot into multiple lots. He further clarified that the criteria for a subdivision are not the same as the criteria for a single-family home and that is what enabled the City Council to further consider hydrology when the subdivision was presented for consideration. He noted that the City's legal authority is different when considering a single-family home than when considering a subdivision. Following further discussion, Mayor Dieringer moved that the City Council appoint Mayor Pro Tem Black and Councilmember Pieper to serve on an ad hoc committee to confer with the applicant in order to address the concerns raised including the mass of the project and the grading associated with the project and to continue the public hearing to the November 14, 2016 meeting of the City Council. Councilmember Mirsch seconded the motion, which carried without objection. The public hearing was continued to the November 14, 2016 meeting of the City Council. OLD BUSINESS None. NEW BUSINESS CONSIDERATION OF ORDINANCE NO. 347 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN MARCH OF EVERY ODD -NUMBERED YEAR TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVERY EVEN -NUMBERED YEAR BEGINNING IN NOVEMBER 2020. Mayor Dieringer introduced the item and asked for staffs comments. City Clerk Luce stated that before the City Council is a DRAFT ordinance, which would change the City's General Municipal Election from March of odd years as it is currently, to November of even years beginning in 2020. She stated that this change is proposed in response to a bill that was passed by the State Legislature in 2015 requiring cities that don't meet certain voter turnout thresholds to change their election date to coincide with statewide general elections. She further stated that although the City has very high voter turnout, the numbers don't meet the criteria set by the legislature and the City is being required to change its election date. She stated that if adopted, the change would be effective in 2020. The City would proceed as normal with its March 2017 and March 2019 elections and the terms of the Councilmember elected in those elections will be reduced by four months. She stated that staff recommends that the City Council introduce the ordinance and waive full reading. The ordinance would then be brought back to the City Council for second reading and adoption at the October 24th meeting. Discussion ensued concerning the voter turnout numbers and the option for waiting until after the City's Minutes City Council Meeting 10-10-16 0 DRAFT March 2017 election. Following brief discussion, Councilmember Mirsch moved that the City Council introduce Ordinance No. 347 moving the date of the City's General Municipal Election to the first Tuesday after the first Monday in November beginning in November 2020 for first reading and waive full reading. Councilmember Pieper seconded the motion, which carried without objection. CONSIDERATION OF A RESOLUTION AND PROPOSITION A ASSIGNMENT AGREEMENT FOR AN EXCHANGE OF $75,000 IN PROPOSITION A TRAFFIC/TRANSPORTATION PROJECT RELATED FUNDS WITH THE CITY OF RANCHO PALOS VERDES FOR $56,250 OF GENERAL FUNDS TO PLACED IN THE CITY OF ROLLING HILLS' GENERAL FUND; AND A RESOLUTION AND PROPOSITION C/MEASURE R ASSIGNMENT AGREEMENT FOR GIFTING OF PROPOSITION C AND MEASURE R FUNDS TO THE CITY OF ROLLING HILLS ESTATES TO CONSTRUCT TRAFFIC IMPROVEMENT PROJECTS THAT BENEFIT THE CITY OF ROLLING HILLS' RESIDENTS. Mayor Dieringer introduced the item and asked for staff's comments. City Manager Cruz stated that annually the City receives an allocation of Proposition A, Proposition C and Measure R funds from the County to be used for transportation and transit -related purposes. He stated that these funds, however, are not eligible for use in Rolling Hills due to the roads within the City being privately owned and maintained and the City typically accumulates the funds until there is a substantial balance that can be exchanged for General Fund monies or gifted towards other transit -related purposes, as allowed by law, with another public agency. He stated that a letter was sent to the neighboring cities to ascertain their interest in exchanging or receiving these funds and as a result, letters of interest were received form the neighboring cities. He stated that the City of Rancho Palos Verdes expressed interest in an exchange of Proposition A funds in the amount of 75 cents on the dollar and staff recommends approving the exchange. With regard to the Proposition C and Measure R funds, he stated that staff recommends gifting the funds to Rolling Hills Estates to complete the previous commitment for the traffic signal improvement project and to repave the section of Palos Verdes Drive North between Rolling Hills Road and Dapplegray Lane. Brief discussion ensued concerning the varying exchange rates for the Proposition A funds and the potential for facilitating an exchange of funds to be used on Rolling Hills Road between Crenshaw and Palos Verdes Drive North. Councilmember Pieper moved that the City Council adopt Resolution No. 1190 and approve an assignment agreement with the City of Rancho Palos Verdes for an exchange of the City's Proposition A Funds AND that the City Council adopt Resolution No. 1191 and approve an assignment agreement with the City of Rolling Hills Estates for a gifting of the City's Proposition C/Measure R Funds. Mayor Pro Tem Black seconded the motion, which carried without objection. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL Minutes City Council Meeting 10-10-16 0 DRAFT MEASURE B. (ORAL REPORT) The ad hoc committee reported that it is still considering placing a measure on the ballot to repeal Measure B at the City's General Municipal Election scheduled for Tuesday, March 7, 2017 but a definitive decision has not yet been reached because they are still trying to come up with a compromise with the other members of the ad hoc committee. Following discussion concerning the options being considered, the Committee was asked to report again at the October 24, 2016 City Council meeting. MATTERS FROM STAFF CONSIDERATION OF OPTIONS PERTAINING TO THE CONDUCT OF THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION SCHEDULED FOR MARCH 7, 2017 — OPTION 1: CONDUCT A STAND-ALONE ELECTION TO BE CONSOLIDATED WITH THE CITY OF LOS ANGELES LACCD BOARD OF DIRECTORS ELECTION (STATUS QUO) RUNNING CONCURRENTLY WITH THE COUNTY'S SPECIAL ELECTION; OPTION 2: CONDUCT A CONSOLIDATED ELECTION WITH THE COUNTY OF LOS ANGELES WITH SPECIFIED SERVICES TO BE ADMINISTERED BY THE COUNTY. Mayor Dieringer introduced the item and asked for staff's comments. City Clerk Luce presented the staff report stating that the City has been provided an additional option for conducting its March 2017 election. She stated that normally, the City conducts a stand -alone -election at which the voters also vote on the Los Angeles Community College Districts Board member seats that are up for election and election costs are shared with the City of Los Angeles. She stated that this year, it is possible that the County Board of Supervisors will be taking a ballot measure to the voters on March 7th as well. In doing so, the County is proposing to conduct a consolidated election to include the City elections along with the County's ballot measure. The intent of conducting a consolidated election is to reduce the voter confusion and eliminate the duplicate efforts involved in conducting concurrent elections. At this time, the Board of Supervisors has not yet voted to place a measure on the ballot, but recognizing that cities need to make decisions regarding their elections, the County has committed to conducting the elections whether or not the County puts a measure on the ballot; and for that effort to be cost neutral for the cities involved and has quoted the City $12,550 to conduct the City's election. Ms. Luce stated that the options before the City Council are to proceed as normal conducting a stand- alone election or conducting a consolidated election to be run by the County. She further stated that an additional option to reduce voter confusion, if the City decides to proceed with a consolidated election would be to use the City 's election consultant to prepare and mail a Voter Information Guide specific to the City election at a cost of approximately $5,000. Following brief discussion, Councilmember Pieper moved that the City Council direct staff to proceed with the preparation necessary for conducting a consolidated election with the County of Los Angeles on March 7, 2017 at a cost of $12,550. Councilmember Mirsch seconded the motion, which carried without objection. Councilmember Mirsch moved that the City Council also direct staff to contract with Martin & Chapman Minutes City Council Meeting 10-10-16 U DRAFT for preparation of a Voter Information Guide to be mailed to all Rolling Hills voters with specific information regarding the Rolling Hills election at an estimated cost of $5,000. Mayor Pro Tern Black seconded the motion which carried without objection. PUBLIC COMMENT ON CLOSED SESSION ITEMS None. CLOSED SESSION None. RETURN TO OPEN SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Dieringer adjourned the meeting at 10:32 p.m. to a regular meeting of the City Council scheduled to be held on Monday, October 24, 2016 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Approved, Bea Dieringer Mayor Minutes City Council Meeting 10-10-16 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT Agenda Item No. 4-A(3) Meeting Date: 01/09/17 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING BILLS, CALIFORNIA MONDAY, OCTOBER 24, 2016 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Dieringer at 7:02 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Absent: Others Present: Black, Mirsch, Pieper, Wilson and Mayor Dieringer None. Raymond R. Cruz, City Manager. Yolanta Schwartz, Planning Director. Mike Jenkins, City Attorney. Heidi Luce, City Clerk. Diana Nuccion, 18 Portuguese Bend Road. Howard Weinberg, Attorney (18 Portuguese Bend Road). Hal Light, Attorney (15 Portuguese Bend Road). William and Judith Hassoldt, 15 Portuguese Bend Road. Ruben Green, Consulting Arborist. Dr. Mark Minkes, 44 Chuckwagon Road. Marge Schmit, 17 Buggy Whip Drive. OPEN AGENDA - PUBLIC COMMENT WELCOME None. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. B. Financial Statement for the Month of August and September, 2016. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for September, 2016. RECOMMENDATION: Receive and file. D. SECOND READING AND ADOPTION OF ORDINANCE NO. 347 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY DRAFT AFTER THE FIRST MONDAY IN MARCH OF EVERY ODD -NUMBERED YEAR TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVERY EVEN -NUMBERED YEAR BEGINNING IN NOVEMBER 2020. RECOMMENDATION: Waive full reading and adopt ordinance. E. Consideration of Resolutions pertaining to the City of Rolling Hills General Municipal Election scheduled for Tuesday, March 7, 2017: (1) RESOLUTION NO. 1192: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CI FINS. (2) RESOLUTION NO. 1193: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE REGISTRAR-RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF ROLLING HILLS' GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017; AND REQUEST FOR CONSOLIDATION OF THE GENERAL MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD ON MARCH 7, 2017 (3) RESOLUTION NO. 1194: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017. RECOMMENDATION: Adopt as presented. Councilmember Pieper moved that the City Council approve the items on the consent calendar as presented. Councilmember Mirsch seconded the motion, which carried without objection. Mayor Dieringer stated that if there is no objection, Item 10A under Matters from Staff will be taken out of order. Hearing no objection, she so ordered. MATTERS FROM STAFF QUARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING SEPTEMBER 30, 2016. Finance Director Shea presented the quarterly investment report for the quarter ending September 30, 2016. Councilmember Wilson moved that the City Council receive and file the quarterly investment report for the quarter ending September 30, 2016. Councilmember Pieper seconded the motion, which carried without objection. COMMISSION ITEMS None. Minutes City Council Meeting 10-24-16 DRAFT PUBLIC HEARINGS RE -OPEN A PUBLIC HEARING TO CONSIDER TWO APPEALS OF THE COMMITTEE ON TREES AND VIEWS' RESOLUTION NO. 2015-03-CTV RELATING TO THE VIEW IMPAIRMENT COMPLAINT FILED BY THE PROPERTY OWNERS OF 18 PORTUGUESE BEND ROAD REGARDING TREES LOCATED AT 15 PORTUGUESE BEND ROAD FOR THE LIMITED PURPOSE OF RECEIVING ADDITIONAL EVIDENCE ON THE ISSUE OF THE VIEW THAT EXISTED WHEN THE COMPLAINANTS ACQUIRED THE PROPERTY. Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the background on this matter and stated that this is a re -opened public hearing on a view impairment case that was decided by the Committee on Trees and Views and then appealed to the City Council by both parties in the case. She stated that the original view impairment complaint was filed by the property owners at 18 Portuguese Bend Road (Nuccion) regarding trees located at 15 Portuguese Bend Road (Hassoldt) and the Committee on Trees and View issues a decision in which out of the 11 trees at issue, nine were to be trimmed every two years to restore and maintain the view from the property at 18 Portuguese Bend Road. She further stated that both parties appealed that decision to the City Council and the City Council held several public hearings; visited the site and in April directed staff to prepare a resolution confirming the Committee on Trees and Views decision to restore the view. She stated that staff, in preparing the resolution, reviewed the evidence and recommended an intermediary step to allow the applicant to submit additional information to clarify whether or not there was a view in April of 2009 when the Nuccions acquired the property. She stated that both parties have submitted pictures, declarations and evidence with regard to this matter; and additional information was received today and has been placed on the dais for the City Council's consideration. Ms. Schwartz stated that the City Council's task for this meeting is to review the evidence and determine if adequate, persuasive evidence has been submitted to establish by clear and convincing standards that the view existed in 2009 when the Nuccions purchased the property. She stated that the City Council may, upon review of the evidence, direct staff to prepare a resolution upholding the Committee on Trees and Views decision; amend the decision as the City Council fmd appropriate; determine that sufficient evidence does not exist to establish that the view existed in 2009; or request additional information. She stated that the City Council may also determine the scope of the view to be restored in order to prescribe the appropriate remediation; or uphold the Committee's decision in that regard. In response to Councilmember Wilson, City Attorney Jenkins stated that remanding the matter back to the Committee on Trees and Views for further review is an option if the City Council believes that further review by the Committee would aid the City Council in making its fmal decision. City Attorney Jenkins reviewed additional background on this matter stating that in June, at Mr. Light's request, the City Council asked Mr. Weinberg to produce the photographic evidence including the metadata associated with the photographs and provided a deadline by which that evidence was to be submitted. He noted that although the photographs were not submitted within the allotted time, there was likely no prejudice in that regard and the hearing was just pushed back until the evidence was received and both parties had time to review the evidence. City Attorney Jenkins further stated in response to Mr. Light's e-mail that was received today and placed on the dais asserting that Mr. Green's declaration was not given appropriate consideration, that he further reviewed the declaration and the comment in the staff Minutes City Council Meeting 10-24-16 0 DRAFT report may have been too summary; and that Mr. Green's declaration could be used indirectly, to discuss the issue of what the view may have been in 2009. He further emphasized that the City Council's task tonight is to review the evidentiary material submitted, take additional public testimony and then weigh the evidence in order to describe with specificity the evidence which is persuasive and why. In response to Councilmember Pieper with regard to the metadata provided, City Clerk Luce stated that the metadata information is provided in the table submitted by Mr. Weinberg and the information was verified against the actual photographs by staff. It was noted by Mayor Dieringer that one additional photograph dated July 14, 2010 has been submitted. In response to Mayor Dieringer with regard to that specific nighttime photograph, City Attorney Jenkins stated that the declaration from Diana Nuccion states when and from where the photo was taken. Also in response to Mayor Dieringer regarding two other photographs submitted with a handwritten date, Ms. Schwartz stated that those photographs were submitted with the original application. Brief discussion ensued concerning the viewing area, the photographs submitted and whether or not any tree trimming occurred prior to 2011. Mayor Dieringer called for public comment. Diana Nuccion, 18 Portuguese Bend Road addressed the City Council to clarify that the photograph dated July 14, 2010 was originally submitted to the City in February 2015. With regard to previous tree trimming, Mrs. Nuccion stated that they did one tree trimming in 2011 and the trees were subsequently maintained every six months. She stated that the declarations from Mr. James (Robby) Roberts and Mrs. Schmit and the MLS listing all confirm that there was a view in 2009. Howard Weinberg, Attorney (Nuccion) addressed the City Council stating that although not from 2009, the evidence submitted confirms that a view did exist from the property in 2009. He stated that the photographs along with the declarations and MLS listing submitted provide further evidence that there was a view. He further commented that Ms. Kostiuk's analysis further supports that there was a view based on the tree heights calculated as compared to the laser measurements. With regard to Mr. Green's declaration submitted by the Hassoldts, he commented that he does not believe it diminishes the other evidence submitted. Hal Light, Attorney (Hassoldt) addressed the City Council stating that the evidence submitted by Ruben Green is the most probative evidence submitted and he believes it should be given the appropriate weight. He stated that the photographs submitted by the Nuccions are all from February 2011 or later and he does not believe the evidence provided confirms that a view existed in 2009 when the Nuccions acquired the property. He compared the evidence submitted by Ms. Kostiuk with the evidence submitted by Mr. Green and asserted that Mr. Green's evidence contradicts Ms. Kostiuk's evidence proving that the view could not have existed in 2009. He further asserted that the evidence suggests that the trees were trimmed between 2008 and 2009 to create the view. Mr. Light further expressed concern regarding the way the evidence was submitted and stated that he believes that is was not submitted in a straightforward manner. Ruben Green, Consulting Arborist addressed the City Council to further explain the declaration he submitted and reviewed the aerial images that he used to make his assertion that the view could not have existed in 2009. In response to Mayor Dieringer regarding the number of trees shown in the clump of trees shown on the 2008 image, Mr. Green stated that he did not visit the property, but he would estimate it to be 5-6 trees. In response to Councilmember Pieper, he stated that he can't confirm which trees are on Minutes City Council Meeting 10-24-16 DRAFT the property at 13 Portuguese Bend Road or 15 Portuguese Bend Road. In response to Mayor Pro Tem Black with regard to correlation between the aerial images and the MLS images submitted by the Nuccions, Mr. Green stated that the vantage points in the MLS photographs are skewed and cannot be compared. Discussion ensued concerning the variance in the perspective of the aerial photographs and the comparison between the different years depicted in the aerial images. Mark Minkes, 44 Chuckwagon Road addressed the City Council stating that views are as important in the community as horses and horse trails. Marge Schmit, 17 Buggy Whip Drive addressed the City Council stating that there was a view from the property at 18 Portuguese Bend Road as evidenced during the 4th of July parties thrown by the Nuccions where city lights and fireworks could be seen. Mr. Weinberg further stated that the Nuccions are requesting that the view be restored to the view that existed when the trees were at the top of the pole as depicted in the images provided. He stated that the declaration should be given the appropriate weight and the City Council should determine based on the evidence provided that the Nuccions have proved with reasonable certainty that a view existed. Mr. Light further stated that he does not believe that the evidence submitted proves that a view existed in 2009 when the Nuccions purchased the property and further repeated his assertion that the view was created by a tree trimming done prior to 2011. Hearing no further public comment. Mayor Dieringer closed the public hearing. Mayor Dieringer stated that before the City Council is to determine what specific view existed as of the date of acquisition. In response to Councilmember Pieper's inquiry regarding the maturity of the two olive tress and Mayor Dieringer with regard to what the City Council is considering, City Attorney Jenkins stated that the matter before the City Council is to determine if a view existed at the time of acquisition; unless, a Councilmember makes a motion to broaden the discussion to reconsider the maturity issue. Discussion ensued concerning what view existed when the property was acquired and the photographic evidence that was submitted to support the Nuccions claim that there was a view when they acquired the property in 2009. Mayor Pro Tem Black commented that he finds the declarations submitted by the neighbors affirming that that there was a view along with the photographic evidence submitted form 2010 as persuasive, clear and convincing evidence that a view existed when the property was acquired by the Nuccions. He stated that he would move that the City Council reaffirm the previous direction and direct staff to prepare a resolution upholding the decision of the Committee on Trees and Views. Mayor Dieringer commented that she does not fmd the photographic evidence persuasive because there is no reference point as to where the photograph was taken form and there has been no testimony to confirm where the photograph was taken from. She further stated that she does not believe the evidence submitted proves that the view existed. City Attorney Jenkins commented that it would be appropriate before a motion is made and before the matter is debated to take comments from the other members of the City Council. Minutes City Council Meeting 10-24-16 DRAFT Councilmember Wilson commented that he agrees with Mayor Pro Tem Black and he also fmds the declarations compelling, especially the one from Mr. Roberts. He also commented that he fmds the photographs submitted persuasive and the aerial images in his opinion do not outweigh the photographic images. Recognizing that a member of the public wanted to address the City Council, Councilmember Mirsch moved that the City Council reopen the public hearing with a limit of three minutes per speaker. Mayor Pro Tem Black seconded the motion which carried without objection. Judith Hassoldt, 15 Portuguese Bend Road addressed the City Council regarding the declaration from Mr. Roberts to question the validity of the declaration based on the fact that Cathy Roberts handled the escrow and the matters related to the property not Mr. Roberts. Diana Nuccion addressed the City Council stating that Mr. Roberts lived at the property with Dr. Roberts for the last few years prior to his death and Cathy Roberts lived in Utah. Howard Weinberg commented that all of the declarations stated that the view that existed in 2009 was better than the view depicted in the photographs submitted as evidence from 2011. William Hassoldt, 15 Portuguese Bend Road addressed the City Council to point out a discrepancy in the declaration submitted by Mr. Cardenas as compared to the other declarations. Hal Light commented that the City Council should consider Exhibit C to Mr. Green's report because it shows that it is not possible to for the view to have been better in 2009. He further questioned the date that Mr. Roberts declaration was submitted, asserting that it was submitted before the parties were informed that additional evidence would be allowed; and stated that he attempted to communicate with Mr. Roberts but he would not respond. In response to Mr. Light's assertion, City Attorney Jenkins stated that his office prepared the June staff report and the first time either of the attorney's saw the staff report was when he sent the staff report to both attorneys concurrently. He further noted that Mr. Weinberg attempted to submit additional evidence at the June meeting, but that evidence was not accepted because the public hearing was closed; and it was at that meeting that the City Council decided to reopen the public hearing which is where we are tonight. Hearing no further public comment. Mayor Dieringer closed the public hearing. Councilmember Mirsch commented that she does not find the photographs to be clear and convincing evidence that the view existed when the Nuccions acquired the property, but she does fmd the other testimony and the declarations persuasive. She stated that she personally knows two of the individuals that submitted declarations and has respect for their integrity. She further commented that she finds Mr. Roberts declaration compelling as well. She stated that she believes, based on the declarations, that the Nuccions have submitted clear and convincing evidence that a view existed when the property was acquired. Councilmember Pieper commented that he agrees with Councilmember Mirsch and he too gives great weight to the declarations as evidence that the view existed when the Nuccions acquired the property. Minutes City Council Meeting 10-24-16 DRAFT Mayor Dieringer commented that the statute requires that the City Council determine what specific view the Nuccions had when they acquired the property and she does not believe that clear and convincing evidence has been submitted to make that determination. Mayor Pro Tem Black moved that the City Council find that there has been clear and convincing evidence submitted that a view existed at the time the current property owner at 18 Portuguese Bend Road acquired the property and direct staff to prepare a resolution upholding the Committee on Trees and Views decision relating to the view impairment complaint filed by the property owners of 18 Portuguese Bend Road regarding trees located at 15 Portuguese Bend Road. Councilmember Wilson seconded the motion, which carried with Mayor Dieringer opposed. OLD BUSINESS None. NEW BUSINESS None. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) Councilmember Pieper reported that the ad hoc committee is still working diligently to come up with a compromise to amend the View Preservation Ordinance. He reviewed the timetable that the committee has established stating that the committee plans to meet two more times to discuss amendments to the view preservation ordinance. Discussion ensued concerning placing a moratorium on filing applications under the City's view preservation ordinance while the City is considering options to amend the view preservation ordinance or if Measure B is repealed. Following discussion, Councilmember Pieper moved that the City Council direct the City Attorney to prepare a ballot measure to repeal Measure B to be placed on the March 7, 2017 ballot if the election is not cancelled. Councilmember Mirsch seconded the motion, which carried without objection. Following discussion concerning the options for removing the ballot measure form the ballot if it is placed on the ballot, the City Council scheduled an adjourned regular meeting of the City Council to be held on Wednesday, December 14, 2016 for the purpose of removing the potential ballot measure should there not be sufficient candidates to necessitate holding an election on March 7, 2017. The Committee was asked to report again at the November 14, 2016 City Council meeting. Minutes City Council Meeting 10-24-16 DRAFT DISCUSSION AND POSSIBLE DIRECTION CONCERNING THE CITY OF ROLLING HILLS' COYOTE CONTROL PROGRAM. (ORAL REPORT) Recognizing that number of coyote sightings and incidents in the City appears to be increasing, Councilmember Pieper suggested that the City Council consider other options beside the County to supplement the City's coyote control program. City Manager Cruz presented three options that he is aware of for addressing the coyote issue: contracting with a private firm for coyote control; coordinating with the Mayor of the City of Torrance to pursue a regional approach; and working with other cities on the Peninsula in their educational campaign. Following brief discussion, the City Council directed the City Manager to pursue those options. MATTERS FROM STAFF Taken out of order — see above after Consent Calendar. PUBLIC COMMENT ON CLOSED SESSION ITEMS None. CLOSED SESSION None. RETURN TO OPEN SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Dieringer adjourned the meeting at 9:58 p.m. to a joint meeting between the City Council and Planning Commission scheduled to be held on Tuesday, November 1, 2016 beginning at 6:30 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. The next regular meeting of the City Council is scheduled to be held on Monday, November 14, 2016 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Minutes City Council Meeting 10-24-16 DRAFT Approved, Bea Dieringer Mayor Minutes City Council Meeting 10-24-16 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT Agenda Item No. 4-A(4) Meeting Date: 01/09/17 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, NOVEMBER 14, 2016 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Dieringer at 7:02 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Councilmembers Absent: Others Present: Black, Mirsch, Pieper, Wilson and Mayor Dieringer. None. Raymond R. Cruz, City Manager. Yolanta Schwartz, Planning Director. Mike Jenkins, City Attorney. Heidi Luce, City Clerk. Mike and Marcia Schoettle, 24 Eastfield Drive. David McKinnie, 3 El Concho Lane. Jeffrey Ostriker, 27 Caballeros Road. Geraldean Belleville, 12 Crest Road East. Matthew Chaisson, 8 Crest Road East. Norm and Carol LaCaze, 24 Portuguese Bend Road. Cathleen Cunningham, Licensed Psychotherapist, MPA, LMFT. Melvyn Honig, Attorney. Sue Doyle, Bark Buster of South Bay. Dianne Wyatt, Grooming Wonders. James Aichele, 14 Crest Road West. OPEN AGENDA - PUBLIC COMMENT WELCOME None. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. Councilmember Pieper moved that the City Council approve the item on the consent calendar as DRAFT presented. Councilmember Wilson seconded the motion, which carried without objection. City Manager Cruz asked the City Council to take Items 7A & 7B Under Old Business out of order. Hearing no objection, Mayor Dieringer so ordered. OLD BUSINESS CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DENYING THE APPEALS OF DR. AND MRS. STEPHEN NUCCION AND MR. AND MRS. WILLIAM HASSOLDT AND UPHOLDING THE DECISION OF THE COMMIIThE ON TREES AND VIEWS BY DECLARING THAT SPECIFIC TREES LOCATED ON THE PROPERTY AT 15 PORTUGUESE BEND ROAD HAVE CAUSED SIGNIFICANT IMPAIRMENT TO THE VIEW FROM THE PROPERTY LOCATED AT 18 PORTUGUESE BEND ROAD AND SETTING FORTH RESTORATIVE ACTION TO ABATE THE IMPAIRMENT. Planning Director Schwartz stated that staff recommends tabling this item to the next meeting of the City Council to allow staff to provide clarification regarding the to the utility pole that is referenced in the resolutions and make some minor corrections to the resolution. Councilmember Mirsch moved that consideration of this resolution be tabled until the November 28, 2016 meeting of the City Council. Councilmember Pieper seconded the motion, which carried without obj ection. CONSIDERATION OF A REQUEST FOR A CONTRIBUTION OF CITY UTILITY FUNDS TOWARD THE COSTS ASSOCITED WITH TWELVE HOMES ON EASTFIELD DRIVE TO COMPLETE A PRELIMINARY ENGINEERING DESIGN AND ASSESSMENT ENGINEERING STUDY CONCERNING A PROPOSED UNDERGROUNDING ASSESSMENT DISTRICT. Mayor Dieringer introduced the item and asked for staff's comments. City Manager Cruz stated that in June 2015, the City Council allocated $77,000 from the Utility Fund to be use toward the engineering and design study for a proposed undergrounding project involving 33 homes along Eastfield Drive. He stated that since that time, the project has been reduced in scope to include 12 homes and the utilities have provided updated engineering and design studies. He stated that the proponents of the district have come back to the City Council to request an adjustment in the funding based on the lower number of homes and to include the benefit study which would total $75, 200 for both studies. Michael Schoettle, 24 Eastfield Drive addressed the City Council to provide further explanation regarding their funding request. He requested that the City Council consider funding the half of the amount since the Rolling Hills Community Association may not have the funds to contribute on third of the funds to that the City would pay 50%, the RHCA would pay 25% and the property owners would pay 25%. David McKinnie, 3 El Concho Lane, RHCA Board Member addressed the City Council stating that the RHCA Board of Directors will be discussing funding these types of project in the future but there has been no decision made as of now with regard to the proper percentage of funding that should be contributed. Minutes City Council Meeting 11-14-16 DRAFT He stated that the Homeowners Association is willing to work with the City and residents to move the project forward. Marcia Schoettle, 24 Eastfield Drive addressed the City Council stating that Eastfield is major roadway and this project would be visible to the community. She stated that if the project could get additional funding from the City, it would make it easier and faster for her to get the reaming fund form the residents. Councilmember Pieper commented that he believes that any funding provided by the City should be repeatable and the amount of $2,500 per property seems reasonable to him. He suggested using the 1/3 funding allocation formula as was done before where the City, the Association and the residents each contribute one third toward the project. In response to Mayor Dieringer, Councilmember Pieper stated that if the Association doesn't contribute 1/3, then the request could be brought back to the City for further consideration. Mayor Pro Tem Black commented that he agrees with Councilmember Pieper that the funding should be consistent so that is it fair to all residents. Discussion ensued concerning the funding options. Councilmember Pieper moved that the City Council allocate an amount up to $30,000 from the Utility Fund for 1/3 of the costs associated with the preliminary design and engineering study and benefit study for the proposed undergrounding assessment district consisting of 12 homes along Eastfield Drive. Councilmember Wilson seconded the motion. Following brief discussion, the motion carried without objection. COMMISSION ITEMS RESOLUTION NO. 2016-22. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR IMPROVEMENTS TO A RESIDENCE WITH RESTRICTED DEVELOPMENT CONDITION, INCLUDING AN AS -BUILT ADDITION AND CONSTRUCTION OF ATTACHED COVERED PORCHES AND A 5 -FOOT MAXIMUM HEIGHT WALL TO ACCOMMODATE A 4 -FOOT WIDE WALKWAY ALONG THE REAR OF THE HOME AND A VARIANCE TO ENCROACH WITH NEW COVERED PORCHES INTO THE FRONT SETBACK, IN ZONING CASE NO. 911 AT 3 POPPY TRAIL, (LOT 8 -PT), ROLLING HILLS, CA (JONAS). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request for a Variance to construct porches in the front yard setback at 3 Poppy Trail and to legalize an addition that was constructed without permits in Zoning Case No. 911 at 3 Poppy Trail. She stated that the Planning Commission approved the project unanimously fmding that the project is not obtrusive and provides benefit and character to the property. Mayor Dieringer noted that there is a standard condition that was not included in this resolution, "that before final submittal of working drawings to Building and Safety for issuance of building permits that the plan shall be submitted to City staff for verification...", and suggested that staff be directed to include the Minutes City Council Meeting 11-14-16 DRAFT condition. Anthony Inferrera, Architect addressed the City Council on behalf of the applicant stating that the applicant would not be opposed to the addition of that condition. Following brief discussion Mayor Pro Tem Black moved that the City Council receive and file Planning Commission Resolution No. 2016-22 approving the applicant's request in Zoning Case No. 911 at 3 Poppy Trail as amended to correct an administrative error whereby a standard condition was inadvertently omitted. Councilmember Mirsch seconded the motion, which carried without objection. RESOLUTION NO. 2016-23. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW FOR GRADING, HOUSE AND GARAGE ENLAGEMENT, A SWIMMING POOL AND NEW DRIVEWAY AND REQUEST FOR A VARIANCE TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 910, AT 85 CREST ROAD EAST, (LOT 69 C -1 -MS), ROLLING HILLS, CA (ZEE). THE PROJECT HAS BEEN DETERMINED TO BE CATEGORICALLY EXEMPT (CLASS 3) PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303; AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON AT 85 CREST ROAD EAST. Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request in Zoning Case No. 910 at 85 Crest Road East. She stated that the applicant proposes to demolish the existing house and breezeway to construct a new garage and 395 sq. ft. addition to the residence. She stated that also proposed is new swimming pool in the rear of the residence to replace the current pool that is in the front of the property and will be removed. She reviewed the grading and stated hat the applicant also proposed to construct a new driveway and to abandon the current shared driveway that currently serves seven properties below. She reviewed the concerns raised by the neighboring properties and stated that the Planning Commission considered the concerns, visited the neighboring properties and included a condition that the areas be landscaped to address the concerns raised and the City has not received any further comments. She stated that the Planning Commission approved the project unanimously and the Traffic Commission recommend approval of the new driveway. Councilmember Pieper moved that the City Council receive and file Planning Commission Resolution No. 2016-23 approving the applicant's request in Zoning Case No. 910 at 85 Crest Road East including approval of the new driveway apron. Councilmember Mirsch seconded the motion. Following discussion concerning the driveway, the motion to receive and file carried without objection. PUBLIC HEARINGS THE PUBLIC HEARING ON ZONING CASE NO. 902, AT 23 CREST ROAD EAST WILL BE CONTINUED TO NOVEMBER 28, 2016. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, Minutes City Council Meeting 11-14-16 DRAFT NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. Consideration of this matter was continued to the November 28, 2016 meeting of the City Council. No action was taken. OLD BUSINESS Taken out of order — see above after consent calendar. NEW BUSINESS CONSIDERATION OF AN APPEAL FILED BY DR. JEFFREY OSTRIKER PURSUANT TO MUNICIPAL CODE SECTION 6.24.070 REGARDING A DETERMINATION MADE BY THE CITY MANAGER SUBSEQUENT TO AN ADMINISTRATIVE HEARING HELD PURSUANT TO MUNCIPAL CODE SECTION 6.24.090 FOR FAILURE TO COMPLY WITH A PREVIOUS DETERMINATION IN AN AGGRESSIVE ANIMAL COMPLIANT AS SET FORTH IN RESOLUTION NO. 1183. Mayor Dieringer introduced the item and asked for staff's comments. City Manager Cruz reviewed the history on this issues stating that on December 18, 2015, the City received a formal complaint filed by Mr. Matthew Chaisson (8 Crest Road East) regarding Azul, owned by Dr. Jeffrey Ostriker (27 Caballeros Rd.). The complaint alleged that Azul has entered Mr. Chaisson's property on three occasions (the last being on December 11, 2015) and killed one of his chickens during each incident. On January 28, 2016, the City received a report inclusive of findings and recommendations from Animal Care and Control Officer. The investigative report concluded that the incident involving Azul occurred and thus, it was determined that the complaint received by the City was meritorious. Thereafter, on February 3, 2016, a letter was sent by the City Manager to the parties transmitting Officer report and, along with City Manager's determination and order that Azul be confined to Dr. Ostriker's property and under restraint of a leash by a person capable of controlling Azul when off his property. As a result of City Manager's decision, Dr. Ostriker filed an appeal with the City Council. At its meeting on Monday, March 14, 2016. the City Council heard the appeal and after reviewing the evidence submitted and taking public testimony, the City Council affirmed the City Manager's decision that Azul be confined to Dr. Ostriker's property; but modified the decision to allow Azul to be walked without a leash under specified circumstances due to the medical condition that Dr. Ostriker indicated which would not allow him to walk the dog on a leash and required that he remain at least 300 ft. away from any property that had chickens. He stated that at its meeting of Monday, April 11, 2016, the City Council adopted a resolution memorializing that action. Minutes City Council Meeting 11-14-16 DRAFT Mr. Cruz stated that since that City Council action, there recently have been two subsequent Animal Complaint Reports filed with the City regarding dogs owned by Dr. Ostriker—including Azul. The first complaint report was filed on August 4, 2016 by Mr. Norm LaCaze (24 Portuguese Bend Road) alleging that Dr. Ostriker's dog Azul, entered his property on two different occasions and attacked his chickens, each incident resulted in the death of numerous chickens, with the most recent incident on August 3, 2016 where 40 juvenile chickens were killed. The second report was filed on August 19, 2016 by Mrs. Geraldean Belleville (12 Crest Road East) alleging that Azul entered her property on August 5, 2016 where the dog broke down the chicken coop and killed all the chickens within it. He further stated that the incident reports were forwarded to the LA County Department of Animal Care and Control for investigation and after reviewing the incident investigation reports, written documents provided by the parties involved, and the oral testimony provided at an administrative hearing, it was determined that the complaints received by the City about Azul are meritorious and violate the conditions of the resolution enacted by the City Council on April 11, 2016. Specifically the requirement that when being walked, Azul remain more than 300 feet from the property line of the Chaisson home and any other residence that keeps chickens was violated. As such, the City Manager ordered that Azul be removed from the City immediately. Dr. Ostriker again appealed the City Manager's determination in accordance with RHMC Section 6.24.070. In hearing the appeal, the City Council is to determine if the determination and order of the City Manager, based on the findings from Animal Care & Control officers' reports and the administrative heraing, are justified. The City Council may uphold, reverse or modify the order. The decision of the City Council is fmal. He stated that subsequent to the hearing, Dr. Ostriker has submitted additional information in support of his appeal and that information has been included with` the staff report. He further stated that all of the parties impacted by the attacks are present this evening. Mayor Dieringer called for public comments on this matter. Jeffrey Ostriker, 27 Caballeros Road addressed the City Council stating that he was not aware of all of the properties where chicken might be located. He stated that he purposely avoided the Chaisson property knowing that he had chickens but he was not aware that the LaCaze property had chickens. He stated that since the LaCaze incident, he has installed an invisible fence system; had the dogs trained not to leave property or even to challenge the fence; and hired a leash trainer to teach him how to walk the dogs on a leash. He further stated that since August, he has kept the dog on his property and has only waked them on a leash and there have been no further incidents. He requested that he be allowed to keep the dog and continue to walk them on a leash in the city. He stated that the dog is not aggressive to other animals or people only chickens and he has taken the steps necessary to prevent any further incidents. He stated that Azul is an emotional support animal and he needs him for his mental health. Geraldean Belleville, 12 Crest Road East addressed the City Council to further explain the incident involving her chickens stating that her five-year old granddaughter was with her when she found the dog in her chicken coop along with the dead chickens. She stated that her concern is for the safety of other people. Minutes City Council Meeting 11-14-16 DRAFT Matthew Chaisson, 8 Crest Road East addressed the City Council stating that his objective is for animal owners to take control of their animals and to take responsibility for their actions. Carol LaCaze, 24 Portuguese"Bend Road addressed the City Council stating that she was a victim of this animal twice with each incident involving over 30 chickens. She stated that her granddaughter raised the chickens and was traumatized by the incidents. She further commented that her gardener feared for his safety when he found the dogs in the chicken coop. She stated that her concern is for the safety of people and although she quantified the cost of the loss, she does not want the money. She stated that she would rather see it be used for beautification in the community. Cathleen Cunningham, Licensed Psychotherapist, MPA, LMFT addressed the City Council stating that she prescribed the dog to Dr. Ostriker as an emotional support animal as a part of his treatment plan and she has never seen it be aggressive. She stated that her worry is that Dr. Ostriker will regress if the dog is taken away from him. Melvyn Honig, Attorney addressed the City Council in support of Dr. Ostriker's appeal stating that he is a giving, caring man. He stated that Dr. Ostriker suffered a bone disease which caused -him to great suffering and it was the dog that turned things around for him. Sue Doyle, Bark Buster of South Bay stated that she was hired by Dr. Ostriker to leash train Azul and she has never seen him be aggressive. She stated that the incidents involving the chickens were instinctual and she does not believe there is any danger to persons or child and she does not believe that Azul is an aggressive dog or has aggressive tendencies. James Aichele, 14 Crest Road West addressed the City Council stating that the dog is an animal killer and should not be allowed to remain in the City. Dianne Wyatt, Grooming Wonders addressed the City Council stating that she owns the grooming shop where Azul has been going since he was five months old and she never seen him be aggressive toward any on the dogs. Dr. Ostriker stated that he is willing to reimburse any of the parties for their loss. He responded to Mr. Aichele and Mrs. LaCaze's comments and stated that Azul has never been aggressive to people. Norm LaCaze, 24 Portuguese Bend Road addressed the City Council to provide further details on the attacks that occurred involving his chickens. He stated that in speaking with his wife and Mrs. Belleville and out of respect for Dr. Ostriker's condition, he suggests giving the dog one more chance and suggested that requiring that a muzzle be placed on the dog in case it gets off the Ostriker property may be another option in addition to ordering the dog confined to the Ostriker property and requiring that the dog be walked on a leash. Hearing no further public comments, Mayor Dieringer asked for comments from the City Council. Discussion ensued concerning the incidents and the options before the City Council. Mayor Pro Tem Black commented that he is not inclined to give the dog yet another chance. Minutes City Council Meeting 11-14-16 DRAFT Councilmember Wilson commented that his dog was involved in an incident where it attacked another dog and he took the incident very seriously and took the steps necessary to prevent a future incident form occurring knowing that if it did happen again, his dog would likely be ordered removed from the City. Councilmember Pieper commented that his worry is that the dog might attack a child if an incident like the one described by the LaCaze's gardener occurred again. He further commented that when the City Council made the original order to amend the City Manager's decision, he did not envision that the dogs would be allowed to roam the City freely; he assumed although not on a leash, that they would be under control by the person walking them. He expressed concern regarding the lack of control of all of the Ostriker dogs. Councilmember Mirsch commented that her concern is that since the last time the City Council decided on this matter that the dogs were not kept under control and she believes that the actions that Dr. Ostriker took after the August incidents should have been taken initially given the severity of the situation and the consideration that was given to Dr. Ostriker's situation. She suggested that an option to ordering the dog removed may be requiring that it be mi»7led at all times. Mayor Dieringer commented that she concurs with the comments made by the other Councilmembers. She stated that she too is very concerned that the dogs were allowed to roam free. She also stated that based on the Municipal Code definition of aggressive behavior, Azul definitely showed the types of behavior described. Following further discussion including the option of requiring that Azul be required to wear a ml»7le. Councilmember Mirsch moved that the dog be allowed to remain in the City but confined to the Ostriker property either in the house or when outside, confined to a fenced dog run; and allowed to be walked on a leash provided that the dog is wearing a m»z7le. The motion died for lack of a second. Discussion ensued concerning options for protecting other animals and residents while still respecting Dr. Ostriker's emotional need to keep the dog. Mayor Pro Tem Black suggested that if the City Council were to allow the dog to remain in the City, doing so should be done in a way so that there is a mechanism to follow up to ensure compliance and to allow Dr. Ostriker a transition period to either get another emotional support dog or adjust to not having Azul. Mayor Dieringer suggested that the order be crafted in such a way to allow the City Council to retain jurisdiction over the matter. Following further discussion, Councilmember Pieper moved that the City Council direct staff to prepare a resolution modifying the City Manager's determination that Azul be removed from the City as follows: Azul is ordered confined to the Ostriker property and shall be kept indoors; Azul shall be allowed outdoors only on the Ostriker property, provided that he is confined to a fully enclosed, secure dog run with a concrete pad; and Azul shall not be walked outdoors off the Ostriker property anywhere within the territorial boundaries of the City of Rolling Hills; and stating that the order shall remain in effect for three months after which time the matter will be reviewed for compliance to determine if any adjustments should be made. Mayor Pro Tem Black seconded the motion, which carried with Councilmember Wilson opposed. Minutes City Council Meeting 11-14-16 DRAFT CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO CHRISP COMPANY FOR FY 2016-17 REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS ON CERTAIN STREETS PROJECT. Mayor Dieringer introduced the item and asked for staff's comments. City Manager Cruz stated that staff along with the Traffic Engineer performed an assessment of the roadways to determine which need striping in FY 16-17 and solicited bids for striping those streets along with the streets that were recently re -paved by the Rolling Hills Community Association and received four responsible bids for the project. He stated that staff recommends awarding the bid in the amount of $33,718.30 including a 10% contingency to the lowest bidder, Chrisp Company. Councilmember Wilson inquired as to the number of blue reflective pavement markers included in the bid suggesting that the number didn't seem correct. Following brief discussion consideration of this item was tabled until the November 28, 2016 meeting of the City Council and staff was directed to review the number of reflective pavement markers to ensure the amount bid is correct verify that Chrisp Company is still the lowest bidder. CONSIDERATION OF AN AGREEMENT WITH ANIMAL PEST MANAGEMENT SERVICES, INC. FOR SUPPLEMENTAL COYOTE CONTROL SERVICES. Mayor Dieringer introduced the item and asked for staff's comments. City Manager Cruz stated that based on the City Council's direction at its last meeting to consider other options to address the coyote issues in the City, staff recommends approval of an agreement with a private firm for coyote control services to supplement those services provided by the County. Following brief discussion, Mayor Pro Tem Black moved that the City Council approve an agreement with Animal Pest Management for supplemental coyote control services and direct the City Manager to execute the agreement. Councilmember Mirsch seconded the motion, which carried without objection. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS CONSIDERATION OF A RECOMMENDATION FROM THE PERSONNEL COMMITTEE FOR APPOINTMENTS TO THE PLANNING COMMISSION AND TRAFFIC COMMISSION. Councilmember Pieper stated that the Personnel Committee recommends the re -appointment of Charlie Raine to the Traffic Commission recognizing that he was the only applicant. Following brief discussion, Councilmember Pieper moved that the City Council reappoint Charlie Raine to serve a four-year term on the Traffic Commission. Councilmember Mirsch seconded the motion, which carried without objection. With regard to the Planning Commission, Councilmember Pieper stated that the Committee interviewed two well -qualified candidates, Stephanie Goodman and Jana Cooley and recommends the appointment of Jana Cooley. Following brief discussion, Councilmember Pieper moved that the City Council appoint Jana Cooley to serve a four-year term on the Planning Commission. Councilmember Mirsch seconded the motion, which carried without objection. Minutes City Council Meeting 11-14-16 DRAFT STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE AND TO POSSIBLY BRING FORWARD A BALLOT MEASURE TO MODIFY OR REPEAL MEASURE B. (ORAL REPORT) Councilmember Mirsch reported that the ad hoc committee continues to work to come up with a compromise to amend the View Preservation Ordinance. She further reviewed in detail the concepts and overarching principles that are being discussed and have been agreed on thus far. She stated that the ultimate goal is to develop balanced, fair policies that represent both the view seekers and vegetation owners in an effort to avoid having conflicting measures on the ballot. Councilmember Pieper stated that these ideas and concepts will be provided to the City Council for review and if there is consensus amongst the City Council, the matter will be forwarded to the Planning Commission for discussion and public hearing at a subsequent meeting. Councilmember Pieper stated that the Committee recommends placing moratorium on view cases while the Planning Commission and City Council are considering changes to the view ordinance. He further stated that he would like to place a measure on the ballot to repeal measure B so the proposed changes can be adopted without any conflict with the provision of Measure B but only if there is an election that include candidates. He stated that the members of the ad hoc committee are in agreement with this recommendation. Councilmember Pieper moved that the City Council direct the City Attorney to prepare an ordinance temporarily putting in place a moratorium on the acceptance of applications sought under the provisions of the View Preservation Ordinance for the City Council's consideration at its November 28, 2016 meeting. Councilmember Mirsch seconded the motion, which carried without objection. Councilmember Pieper moved that the City Council direct staff to bring forward a resolution adding a measure repealing Measure B to the ballot for the voter's consideration at the City's next General Municipal Election scheduled for March 7, 2017. Councilmember Mirsch seconded the motion. Mayor Dieringer suggested that it might be better to wait to put a measure on the ballot until discussions about amending the ordinance are well underway and a new ordinance is in place. Following brief discussion, the motion carried with Mayor Dieringer opposed. MATTERS FROM STAFF DISCUSSION AND POSSIBLE DIRECTION IN PROVIDING COMMENTS CONCERNING THE NEW PROPOSED STATE OF CALIFORNIA WATER CONSERVATION MEASURES THAT WILL BE IMPLEMENTED IN 2017. City Manager Cruz reported that the State is scheduled to release the proposed regulatory framework for implementation of 2017 water conservation measures and Cal Water is holding a meeting to review the proposed regulatory framework to gain input from its municipal customers. He stated that staff will be meeting the Cal Water to discuss the framework and provide input on behalf of the City. No action was taken. Minutes City Council Meeting 11-14-16 DRAFT PUBLIC COMMENT ON CLOSED SESSION ITEMS None. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL — INITIATION OF LITIGATION Government Code §54956.9(d)(4) Based on existing facts and circumstances, the City Council shall determine whether initiation of litigation is appropriate Number of potential cases: 1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code §54957 Title: City Manager The City Council recessed into closed session at 10:06 p.m. to discuss the matters listed above on the closed session agenda. The meeting returned to open session at 10:27 p.m. RETURN TO OPEN SESSION ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION (ORAL REPORT). Mayor Dieringer called the meeting back to order in open session at 10:27 p.m. City Attorney Jenkins reported that the City Council met in closed session and no reportable action was taken. ADJOURNMENT Hearing no further business before the City Council, Mayor Dieringer adjourned the meeting at 10:28 p.m. in memory of long time RHCA employee Art Beckler. The next regular meeting of the City Council is scheduled to be held on Monday, November 28, 2016 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Approved, Bea Dieringer Mayor Minutes City Council Meeting 11-14-16 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT Agenda Item No. 4-A(5) Meeting Date: 01/09/17 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, NOVEMBER 28, 2016 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Dieringer at 7:03 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Mirsch, Pieper, Wilson and Mayor Dieringer. Councilmembers Absent: None. Others Present: Raymond R. Cruz, City Manager. Yolanta Schwartz, Planning Director. Mike Jenkins, City Attorney. Heidi Luce, City Clerk. Howard Weinberg, Attorney (18 Portuguese Bend Road). Hal Light, Attorney (15 Portuguese Bend Road). William Hassoldt, 15 Portuguese Bend Road. Lynn Gill, 31 Chuckwagon Road. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. B. Financial Statement for the Month of October, 2016. RECOMMENDATION: Approve as presented. C. Allied Recycling Tonnage Report for October, 2016. RECOMMENDATION: Receive and file. D. List of 2017 City Council Meeting Dates and City Holidays. RECOMMENDATION: Receive and file. E. City Council Personnel Committee meeting notes of November 9, 2016. RECOMMENDATION: Receive and file. F. CONSIDERATION OF RESOLUTION NO. 1195 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MODIFYING THE DECISION OF THE CITY MANAGER IN THE APPEAL FILED BY DR. JEFFREY OSTRIKER AND ORDERING THE CONFINEMENT OF AZUL TO THE OSTRIKER PROPERTY. RECOMMENDATION: Adopt as presented. DRAFT Mayor Dieringer asked that Item 4F be removed from the consent calendar for individual consideration. Hearing no objection, she so ordered. Councilmember Pieper noted that on the payment of bills, the check payable to the Sheriff's Dept. for $22,000 and listed as supplemental traffic enforcement was actually for regular monthly Sheriff's Dept. contract services and supplemental traffic enforcement. Councilmember Pieper moved that the City Council approve the remaining items on the consent calendar as presented. Councilmember Mirsch seconded the motion, which carried without objection. CONSIDERATION OF RESOLUTION NO. 1195 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS MODIFYING THE DECISION OF THE CITY MANAGER IN THE APPEAL FILED BY DR. JEFFREY OSTRIKER AND ORDERING THE CONFINEMENT OF AZUL TO THE OSTRIKER PROPERTY. Mayor Dieringer asked for clarification with regard to the City Council retaining jurisdiction over this matter for 90 days and asked that the matter be brought back for a report to the City Council within the 90 days whether or not there has been a violation of the order. Following brief discussion, the City Manager was asked to report back to the City Council in 90 days. Councilmember Wilson commented that he is still not comfortable with modifying the City Managers order given the circumstances of the events and the previous disregard for the prior order; and believes that the dog should be removed from the City. Following brief discussion, Councilmember Wilson moved that the City Council uphold rather than modify the City Manager's original determination that the dog be removed from the City. Councilmember Pieper seconded the motion which failed with Councilmembers Black, Mirsch and Mayor Dieringer opposed. Councilmember Pieper moved that the City Council adopt the resolution as presented. Mayor Pro Tem Black seconded the motion, which carried with Councilmember Wilson opposed. OPEN AGENDA - PUBLIC COMMENT WELCOME None. COMMISSION ITEMS None. PUBLIC HEARINGS CONSIDERATION OF AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, PURSUANT TO GOVERNMENT CODE SECTION 65858, TO TEMPORARILY PLACE A MORATORIUM ON THE ACCEPTANCE AND/OR PROCESSING OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE AND DECLARING THE URGENCY THEREOF. Minutes City Council Meeting 11-28-16 0 DRAFT Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz stated that before the City Council for public hearing is an interim ordinance to place a moratorium on the acceptance and/or processing of applications brought under the City's current view preservation ordinance. She stated that the City Council directed staff to prepare the ordinance recognizing that the changes made when Measure B was adopted by the voters in 2013 made the ordinance difficult to implement. She stated that the ad hoc committee created to discuss amending the view preservation ordinance and a possible ballot measure to repeal Measure B met several times with interested parties and with consensus amongst the group ultimately recommended that a moratorium be put in place while the Planning Commission and City Council consider options for changes to the City's view preservation ordinance. She stated that if adopted tonight, the moratorium would be in place for 90 days after which per State law, the City Council would be required to hold another public hearing to extend the ordinance for an additional 10 months and 15 days or 22 months and15 days depending on the City council's preference. She stated that adoption of the ordinance requires a 4/5 vote and noted that the moratorium could be repealed by the City Council at any time during the two-year period. Mayor Dieringer opened the public hearing and called for public comment. Hearing none, she closed the public hearing. Councilmember Pieper moved that the City Council adopt the interim ordinance temporarily placing a moratorium on the acceptance and/or processing of any applications sought under the provisions of Chapter 17.26 of the Rolling Hills Municipal Code. Councilmember Mirsch seconded the motion, which carried without objection. THE PUBLIC HEARING ON ZONING CASE NO. 902, AT 23 CREST ROAD EAST WILL BE CONTINUED TO JANUARY 9, 2017. ZONING CASE NO. 902. REQUEST FOR A SITE PLAN REVIEW FOR THE CONSTRUCTION OF A NEW 11,100 SQUARE FOOT RESIDENCE, WITH 11,100 SQUARE FOOT BASEMENT, 1,540 SQUARE FEET ATTACHED GARAGES, 2,654 SQUARE FEET COVERED PORCHES, 864 SQUARE FOOT SWIMMING POOL AND SPA, TRELLISES, NEW DRIVEWAY AND AN OUTDOOR KITCHEN AND GRADING FOR A TOTAL OF 51,625 CUBIC YARDS OF DIRT, WHICH INCLUDES OVER -EXCAVATION AND RE - COMPACTION; CONDITIONAL USE PERMITS TO CONSTRUCT AN 800 SQUARE FOOT GUEST HOUSE, AND A 1,300 SQUARE FOOT STABLE; IN ZONING CASE NO. 902, AT 23 CREST ROAD EAST, (LOT 132A -MS), ROLLING HILLS, CA (HYNES). THE PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTION 15303, CLASS 3 EXEMPTION GUIDELINES. Consideration of this matter was continued to the January 9, 2017 meeting of the City Council. No action was taken. OLD BUSINESS CONSIDERATION OF A RESOLUTION OF THE ROLLING HILLS CITY COUNCIL DENYING THE APPEALS OF DR. AND MRS. STEPHEN NUCCION AND MR. AND MRS. WILLIAM. HASSOLDT AND UPHOLDING THE DECISION OF THE COMMITTEE ON TREES AND VIEWS BY DECLARING THAT SPECIFIC TREES LOCATED ON THE Minutes City Council Meeting 11-28-16 DRAFT PROPERTY AT 15 PORTUGUESE BEND ROAD HAVE CAUSED SIGNIFICANT IMPAIRMENT TO THE VIEW FROM THE PROPERTY LOCATED AT 18 PORTUGUESE BEND ROAD AND SETTING FORTH RESTORATIVE ACTION TO ABATE THE IMPAIRMENT. Mayor Dieringer introduced the item and asked for staff's comments. Planning Director Schwartz stated that before the City Council for consideration is a resolution to uphold the Committee on Trees and Views decision in a view impairment case filed by the property owners at 18 Portuguese Bend Road (Nuccion) regarding trees located at 15 Portuguese Bend Road (Hassoldt) that was appealed to the City Council by both parties. She stated that the City Council considered this case over several months and at its October 24th meeting directed staff to prepare the resolution which upholds the Committee's decision with regard to remediation and makes separate findings to support the action. She stated that one change was made to the remediation action due to the fact that a pole used as reference point for the remediated tree height on one of the trees (Tree #5) has been cut shorter since the Committee considered this case as was brought to the City's attention by Hal Light, the attorney for the Hassoldts. She stated that staff contacted Edison to determine the height of the original pole before it was cut shorter and it was determined that the original height was 43 ft. and staff recommends that action on Tree #5 be changed to "Reduce the crown to a height of 43 feet." She stated that also in response to the comments made by Mr. Light with regard to the resolution, reference has been made to Mr. Ruben Green's testimony; a provision has been added to allow the Hassoldts to be present when staff takes pictures after the remediation action is complete; and acknowledgement has been made to the fact that the Hassoldts have trimmed some of the trees since the case was brought before the Committee on Trees and Views. Mayor Pro Tem Black moved that the City Council adopt Resolution No. 1196 as presented. Councilmember Pieper seconded the motion. Mayor Dieringer asked for public comment on the resolution. Hal Light, Attorney addressed the City Council to ask for clarification with regard to the Hassoldts being present when the photos are taken after the remediation action is complete, specifically asking if the provision allows the Hassoldts to also take photographs. City Attorney Jenkins responded that the provision allow the Hassoldts to observe the photos being taken, but there would only be one set of photographs taken by staff to serve as the official photographs which could be viewed by the parties to confirm they are accurate. Mr. Light further expressed concern regarding the height specified for Tree #5 stating that based on its current height, the tree would suffer damage if it were to be trimmed to 43 ft. He further suggested that ISA standards and best practices be used when the tree is trimmed and suggested that the trimming height be increased to 55-65 ft. He further noted that the pole is also located at a slightly higher elevation on the slope by 2-3 ft. Howard Weinberg, Attorney addressed the City Council stating that now is not the time to be questioning the remediation actions. He stated that he also spoke to Edison to confirm the height of the pole. He further stated that they would be amenable to modifying the resolution to take into account difference in elevation between the location of the tree and the location of the pole. William Hassoldt, 10 Pine Tree Lane addressed the City Council to express concern for the health of the Minutes City Council Meeting 11-28-16 DRAFT tree if it is trimmed to 43 ft. In response to Mayor Dieringer, City Attorney Jenkins stated that the prescribed remediation would control, but if in the course of performing the remediation the contractor were to alert the City that there is a violation of standards or endangerment to the life of the tree, the matter could be brought back to the City Council for consideration of modification to the resolution. Discussion ensued concerning the appropriate height for Tree #5 based on the fact that the utility pole has been reduced in height. Councilmember Pieper suggested modifying the resolution to specify that Tree #5 be cut to 46 ft. in height. Following further discussion, Mayor Pro Tem Black amended his motion to adopt the Resolution as modified in Section 5F to change the action on Tree #5 to "Reduce the crown to a height of 46 feet above ground." Councilmember Pieper seconded the amended motion. Following further discussion, the motion carried with Mayor Dieringer opposed based on a lack of substantial evidence. CONSIDERATION OF A RECOMMENDATION FOR AWARD OF A BID TO CHRISP COMPANY FOR FY 2016-17 REPLACEMENT OF TRAFFIC STRIPING AND PAVEMENT MARKINGS ON CERTAIN STREETS PROJECT. Mayor Dieringer introduced the item and asked for staffs comments. City Manager Cruz stated that this matter was brought before the City Council at its last meeting but it was noted that the quantities for the reflective pavement markers seemed incorrect so staff was directed to verify the information and report back to the City Council He further stated that it was found that the numbers were inadvertently reversed; but in checking the bids, the outcome remains the same and Chrisp Company is still the lowest bidder. Councilmember Pieper moved that the City Council award the bid for the FY 2016-17 replacement of traffic striping and pavement markings project to Chrisp Company and direct the City Manager to execute the agreement. Councilmember Mirsch seconded the motion, which carried without objection. NEW BUSINESS CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA ORDERING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO AN ORDINANCE OF THE CITY OF ROLLING HILLS REPEALING MEASURE B BY AMENDING SUBSECTION (E) OF SECTION 17.26.050 AND REPEALING SECTION 17.26.090 OF THE ROLLING HILLS MUNICIPAL CODE AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017, AS CALLED BY RESOLUTION NO. 1192. Mayor Dieringer introduced the item and asked for staff's comments. City Clerk Luce presented the staff report stating that the Measure B ad hoc committee has been having discussions regarding how to move forward with making amendments to the View Preservation Ordinance in light of Measure B; and at its last meeting, after hearing the ad hoc committee's report, the City Council asked staff to bring forward a resolution placing a measure on the ballot to repeal Measure B if the City has an election on March 7, 2017. She stated that the resolution is presented for consideration. Minutes City Council Meeting 11-28-16 DRAFT Mayor Dieringer suggested that the City Council hear the staff report on the next item on the agenda before taking action on this item. Hearing no objection, she so ordered. CONSIDERATION OF RESOLUTIONS SETTING PRIORITIES FOR THE FILING OF ARGUMENTS; AUTHORIZING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS; AND ALLOWING FOR REBUTTAL ARGUMENTS FOR MEASURES ON THE BALLOT FOR THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION ON MARCH 7, 2017. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR MEASURES SUBMITTED FOR THE CITY OF ROLLING HILLS GENERAL MUNICIPAL ELECTION ON MARCH 7, 2017. City Clerk Luce stated that in conjunction with placing a measure on the ballot the City Council also has the authority, if adopted by resolution, to direct the City Attorney to prepare an impartial analysis of the measure, to set the priorities for filing direct arguments for and against the ballot measure and to allow for rebuttal arguments to the direct arguments. Brief discussion ensued concerning the impartial analysis and the process for selecting arguments. Following brief discussion, Mayor Pro Tem Black moved that the City Council adopt Resolution No. 1197 adding a measure to repeal Measure B to the ballot for the City's General Municipal Election scheduled for March 7, 2017. Councilmember Pieper seconded the motion. Mayor Dieringer expressed concern that directing the City Attorney to prepare an impartial analysis would create an unnecessary expense in light of the fact that the ballot measure may be removed from the ballot if the election is ultimately cancelled for lack of candidates. Mayor Pro Tem Black moved to close the debate and proceed with the vote following public comment. Councilmember Pieper seconded the motion. The motion failed with Councilmember Mirsch and Mayor Dieringer opposed. Mayor Dieringer called for public comment. In response to an inquiry from Lynn Gill, 31 Chuckwagon Road, Councilmember Pieper clarified that the resolution being considered would place the measure on ballot for the March 7, 2017 election that has already been called and the measure would be removed if the election is cancelled for lack of candidates. He further noted that if the election is cancelled, the City would likely call a special election in June to consider the measure. Mayor Dieringer commented that in order to maintain the trust of the community, she does not believe Minutes City Council Meeting 11-28-16 DRAFT that the measure to repel Measure B should be placed on the ballot until there is something in place to amend the view preservation ordinance that has community support. Mayor Pro Tem Black reiterated his motion that the City Council adopt Resolution No. 1197 adding a measure to repeal Measure B to the ballot for the City's General Municipal Election scheduled for March 7, 2017. Councilmember Mirsch seconded the reiterated motion which carried with Mayor Dieringer opposed. Mayor Dieringer stated that the City Council would next consider the resoltuions regarding an impartial analysys, arguments and rebuttals. She further expressed concern about expending funds to direct the City Attorney to prepare an impartial analysys when the measure may be ultimately removed from the ballot if the election is cancelled for lack of candidates. In response to the Mayor's conceren, City Attonrey Jenkins stated that he could delay preparation of the analysis until the last moment to wait and see what happens with respect to the election. Mayor Pro Tem Black stated that he sees no downside to having the City Attorney prepare the impartial analysis. Discussion ensueed concerning the arguments and the City Council concurred that the City Council should be authorized to write the argument in favor of the measure. Furhter discussion ensued concerning rebuttal arguments. Howard Weinberg addressed the City Council to sugggest that the City Council allow rebuttal arugments and authorize the voting public to author the rebuttal arguments to create balance. Discussion ensued concerning the timing for placing a competing measure on the ballot. Councilmember Pieper moved that the City Council adopt Resolution No. 1198 providing priority for the filing of an argument in favor of the argument to Councilmembers Black, Mirsch, Pieper and Wilson; and authorizing the City Attorney to prepare an impartial analysis for the measure on the ballot for the City's general municipal election scheduled for March 7, 2017. Mayor Pro Tem Black seconded the motion, which carried without objection. Mayor Pro Tem Black and Councilmember Mirsch were appointed town ad hoc committee to write the argument. Mayor Pro Tem Black moved that the City Council adopt Resolution No. 1199 providing for the filing of rebuttal arguments for the measure on the ballot for the City's general municipal election scheduled for March 7, 2017. Councilmember Pieper seconded the motion, which carried without objection. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Mayor Pro Tem Black asked about the status of the installation of the left turn signal at the intersection of Palos Verdes Drive North and Portuguese Bend Road. Staff stated that the project is nearing completion and the signal should be operational in early December. STATUS REPORT FROM THE CITY COUNCIL TREES AND VIEWS AD HOC COMMITTEE ON ITS EFFORTS TO AMEND THE VIEW PRESERVATION ORDINANCE. Mayor Dieringer introduced the item and asked for a report from the Committee. Councilmember Mirsch provided an overview of the progress of the ad hoc committee stating that the ad hoc committee has met Minutes City Council Meeting 11-28-16 0 DRAFT several times to work toward developing a balanced and equitable view resolution process that could be crafted into an ordinance acceptable to both the City Council and the authors of Measure B and Measure 2017. She stated that it was the hope of the Committee that a compromise could be reached to allow for an unchallenged repeal of Measure B, remove the need to take Measure 2017 to the voters and avoid the divisiveness associated with those processes. She stated that with much compromise from both parties, agreement was reached on several major issues and concepts; and the purpose of the document provided tonight was to provide an overview of those major areas of agreement and ascertain if the City Council is willing to forward the Committee's work to the Planning Commission for review and possible revisions to the City's View Preservation Ordinance. She stated that the purpose of tonight's discussion is to determine if there is enough merit to the concepts presented to forward the matter to the Planning Commission for discussion. Discussion ensued concerning the concepts presented. The Committee further explained some of the provisions contained in the DRAFT ordinance and reiterated that the primary objective of the changes is to provide balance between trees and views recognizing that both trees and views have benefits and are valuable assets to the community. Councilmember Mirsch noted that the DRAFT ordinance establishes rights and responsibilities for both the view seekers and vegetation owners and further reviewed some of those rights and responsibilities as presented in the DRAFT ordinance. Councilmember Mirsch further reviewed the unresolved areas of the DRAFT ordinance including that the City should only serve as an advisory body and its rulings should not be binding. She further explained that as a compromise, it was suggested that if the parties mutually agree to binding arbitration, the City would pay for a portion of those fees on a sliding scale depending on when in the process the arbitration is agreed to. She stated that when the Planning Commission considers this matter, their task will be to determine if the revised ordinance serves the residents well; is the ordinance workable and able to be applied consistently; and are the procedures balanced and equitable. Councilmember Mirsch reiterated that it is important to remember the purpose of the ad hoc committee and recognize that compromises and agreements were made — by both sides — to try to avoid 1) opposition to our Repeal Measure B effort, and 2) another ballot measure. She commented that if a final product produced by the City does not contain sufficient provisions to satisfy the authors of Measure 2017 (as agreed upon in the ad hoc meeting discussions) or if there is not an agreed -upon ordinance ready to be placed on the books should Measure B be repealed, they will most likely go forward with their organized opposition to the City's measure to Repeal Measure B as well their petition to place "Measure 2017" on the ballot at the next possible election. In response to Mayor Dieringer, Councilmember Mirsch stated that it was the hope of the ad hoc committee that finding agreement to the major concepts described would aid the Planning Commission in its discussion but it would not preclude discussion on other matters it fmds pertinent. Following further brief discussion, Councilmember Mirsch moved that the DRAFT ordinance prepared by the ad hoc committee to amend the City's View Preservation Ordinance be forwarded to the Planning Commission for discussion and public hearing. Councilmember Pieper seconded the motion, which carried without objection. MATTERS FROM STAFF Minutes City Council Meeting 11-28-16 DRAFT None. PUBLIC COMMENT ON CLOSED SESSION ITEMS None. CLOSED SESSION None. RETURN TO OPEN SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Dieringer adjourned the meeting at 9:08 p.m. An adjourned regular meeting of the City Council is scheduled to be held on Wednesday, December 14, 2016 beginning at 7:30 a.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Approved, Bea Dieringer Mayor Minutes City Council Meeting 11-28-16 THIS PAGE INTENTIONALLY LEFT BLANK DRAFT Agenda Item No. 4-A(6) Meeting Date: 01/09/16 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA WEDNESDAY, DECEMBER 14, 2016 CALL TO ORDER An adjourned regular meeting of the City Council of the City of Rolling Hills was called to order by Councilmember Pieper at 7:40 a.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Mirsch, Wilson and Pieper. Councilmembers Absent: Black and Mayor Dieringer. Others Present: Raymond R. Cruz, City Manager. Heidi Luce, City Clerk. OPEN AGENDA - PUBLIC COMMENT WELCOME None. CONSENT CALENDAR None. COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS RESOLUTION NO. 1200 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA RESCINDING THE SUBMISSION TO THE QUALIFIED ELECTORS OF THE CITY OF A CERTAIN MEASURE RELATING TO AN ORDINANCE OF THE CITY OF ROLLING HILLS REPEALING MEASURE B BY AMENDING SUBSECTION DRAFT (E) OF SECTION 17.26.050 AND REPEALING SECTION 17.26.090 OF THE ROLLING HILLS MUNICIPAL CODE AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 7, 2017, AS CALLED BY RESOLUTION NO. 1192. Councilmember Pieper introduced the item and asked if there were any questions from the City Council on the staff report or on the Resolution presented for consideration. Hearing none and seeing no members of the public present to comment on the matter, Councilmember Pieper moved that the City Council adopt Resolution No. 1200 rescinding the submission of a ballot measure to repeal Measure B from the March 7, 2017 election. Councilmember Mirsch seconded the motion, which carried without objection. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS None. MATTERS FROM STAFF City Manager Cruz reported that City was recognized by the South Bay Cities Council of Governments for it efforts related to energy efficiency in 2016. He also reported that the Lomita Sheriff's Station distributed a press release earlier this week regarding the ALPR camera system that was installed around the Peninsula and it is expect to run in the Daily Breeze and/or Peninsula News this week. CLOSED SESSION None. ADJOURNMENT Hearing no further business before the City Council, Councilmember Pieper adjourned the meeting at 7:43 a.m. An adjourned regular meeting of the City Council is scheduled to be held on Monday, December 19, 2016 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Approved, Bea Dieringer Mayor Minutes City Council Meeting 12-14-16 DRAFT Agenda Item No. 4-A(7) Meeting Date: 01/09/17 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, DECEMBER 19, 2016 CALL TO ORDER An adjourned regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Dieringer at 7:01 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Black, Mirsch, Wilson and Mayor Dieringer. Councilmembers Absent: Pieper (excused). Others Present: Raymond R. Cruz, City Manager. Heidi Luce, City Clerk. OPEN AGENDA - PUBLIC COMMENT WELCOME None. CONSENT CALENDAR None. COMMISSION ITEMS None. PUBLIC HEARINGS None. OLD BUSINESS None. NEW BUSINESS RESOLUTION NO. 1201 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA PROVIDING FOR THE APPOINTMENT TO THE OFFICES OF THIS CITY THAT WERE TO BE ELECTED ON TUESDAY, MARCH 7, 2017 AND CANCELLING SAID ELECTION. DRAFT Mayor Dieringer introduced the item and asked if there were any questions on the staff report or on the Resolution presented for consideration. Hearing none and seeing no members of the public present to comment on the matter, she called for a motion. Mayor Pro Tem Black moved that the City Council adopt Resolution No. 1201 appointing Bea Dieringer and Jeff Pieper to the Rolling Hills City Council and cancelling the election scheduled for March 7, 2017. Councilmember Mirsch seconded the motion, which carried without objection. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Councilmember Mirsch asked the City Council to return the City Manager Evaluation forms that were distributed to the City Council in November to her by Tuesday, January 17, 2017. MATTERS FROM STAFF City Manager Cruz reported that the old controller box for the traffic signal at Palos Verdes Drive North and Rolling Hills Road/Portuguese Bend Road was removed and work at the intersection is nearing completion. CLOSED SESSION None. ADJOURNMENT Hearing no further business before the City Council, Mayor Dieringer adjourned the meeting at 7:04 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, January 9, 2017 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Approved, Bea Dieringer Mayor Minutes City Council Meeting 12-19-16 CHECK CHECK NO. DATE 24596 12/12/2016 24597 12/12/2016 24598 12/12/2016 24599 12/12/2016 24600 12/12/2016 24601 12/12/2016 24602 12/12/2016 24603 12/12/2016 24604 12/12/2016 24605 12/12/2016 24606. 12/12/2016 24607 12/12/2016 24608 12/12/2016 24609 12/12/2016 24610 12/12/2016 24611 12/12/2016 24612 12/12/2016 24613 12/12/2016 24614 12/12/2016 24615 12/12/2016 City o/leollinp ,}111 Agenda Item No: 4-B Mtg. Date: 01/09/17 INCORPORATED JANUARY 24, 1957 12/12/2016 - CHECK RUN A PAYEE CALIFORNIA WATER SERVICE CO. COMPLETE FIRE SERVICE INC COX COMMUNICATIONS DAILY BREEZE DAILY BREEZE EXECUTIVE -SUITE SERVICES, INC. FIVE STAR GENERATOR SERVICES FOUNTAINHEAD CONSULTING INC. JENKINS & HOGIN, LLP JOHN L HUNTER & ASSOC., INC. LANCE, SOLL & LUNGHARD, LLP MCGOWAN CONSULTING PACIFIC COAST LANDSCAPE PALOS VERDES SECURITY SYS, INC ROGERS, ANDERSON, MALODY SOUTHERN CALIFORNIA EDISON TERMINIX USCM VANTAGEPOINT TRANSFER AGENTS XEROX CORPORATION DESCRIPTION WATER SERVICES 10/27 - 11/28 2016 ANNUAL FIRE EXTINGUISHER INSPECTION INTERNET & PHONE 11/26 -12/25 PV NEWS OCT 2016 ADVERTISING OCT 2016 JANITORIAL SERVICES NOV 2016 GENERATOR SERVICES 11/15/16 NETWORK & LAPTOP MANAGEMENT DEC 2016 ATTORNEY SERVICES NOV 2016 TRASH SURVEY - RECENT RAIN OCT 2016 2016 CITY AUDIT ENGAGEMENT CONSULTING SERVICES OCT 2016 EMERGENCY SPRINKLER REPAIR 11/22 SECURITY MONITORING DEC 2016 ACCOUNTING SERVICES OCT 2016 Electricity Bill 10/24-11/22 PEST CONTROL - PREPAY 6 MONTHS 457 PAYROLL ENDING 12/9/16 457 PAYROLL ENDING 12/9/16 COPIER LEASE NOVEMBER 2016 I, Raymond R. Cruz, City Manager of Rolling Hills, California certify that the above demands are accurate and there is available in the General Fund a balance of $46,933.75 for the payment of abe+e-tems. Raymond R. Cruz, C * Previously Disbursed Manager NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 AMOUNT $ 1,095.07 109.95 431.57 269.64 302.45 384.00 1,699.38 516.00 15,325.80 1,625.00 13,680.00 1,705.70 225.00 237.00 6,855.00 1,000.19 291.00 780.00 364.00 37.00 $ 46,933.75 46,933.75 Printed on Recycled Paper CHECK CHECK NO. DATE * 24616 12/20/2016 * 24617 12/20/2016 * 24618 12/20/2016 * 24619 12/20/2016 * 24620 12/20/2016 * 24621 12/20/2016 24622 12/20/2016 24623 12/20/2016 * 24624 12/20/2016 * 24625 12/20/2016 * 24626 12/20/2016 * 24627 12/20/2016 * 24628 12/20/2016 * 24629 12/20/2016 * 24630 12/20/2016 * 24631 12/20/2016 * 24632 12/20/2016 * 24633 12/20/2016 * PR LINK 12/9/2016 * PR LINK 12/9/2016 City 0/1edlingihito INCORPORATED JANUARY 24, 1957 12/20/2016 - CHECK RUN B PAYEE ARMSTRONG CORPORATE CITY CLERKS ASSOCIATION OF COUNTY OF LOS ANGELES COUNTY OF LOS ANGELES FIRE JANET FARIA KONICA MINOLTA BUSINESS LA COUNTY SHERIFFS DEPARTMENT NEOPOST USA INC OPUS BANK PACIFIC COAST LANDSCAPE PALOS VERDES FLORIST PALOS VERDES PENINSULA PROVIDENCE HEALTH & SERVICES REMOTE SATELLITE SYS INTL REPUBLIC SERVICES SWRCB FEES THE GAS COMPANY WILLDAN INC. PR LINK - PAYROLL PROCESSING PR LINK - PAYROLL 25 & PR TAXES DESCRIPTION NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 CHRISTMAS TREE AND DECORATIONS ANNUAL MEMBERSHIP RENEWAL COYOTE CONTROL OCT 2016 FFFM#201600641 PLAN CHECK FEE HOLIDAY OPEN HOUSE CATERING COPIER MAINT DECEMBER SUPPLEMENTAL TRAFFIC ENFORCE INK FOR POSTAGE MACHINE OFFICE SUPPLIES/OPEN HOUSE EXP DECEMBER LANDSCAPE HOLIDAY OPEN HOUSE FLOWERS BUSINESS CARDS/LETTERHEAD NEW EMPLOYEE MEDICAL SCREEN REMOTE SATELLITE PHONES WASTE SERVICE JULY -DEC 2016 ANNUAL PERMIT FEE STORM WTR BILLING PERIOD 11/4 -12/6 PROFESSIONAL SERVICES NOV 2016 PROCESSING FEE PAY PERIOD - NOVEMBER 23, 2016 THROUGH DECEMBER 6, 2016 I, Raymond R. Cruz, City Manager of Rolling Hills, California certify that the above demands are accurate and there is available in the General Fund a balance of $418,857.23 for the paymgnl.a above items. Raymond R. Cruz, City Manager * Previously Disbursed AMOUNT 521.99 90.00 1,898.20 1,440.00 398.00 65.70 2,848.88 271.65 898.30 565.00 527.17 1,149.84 95.00 97.90 380,753.82 5,986.00 68.34 2,270.00 158.95 18,752.49 $ 418,857.23 399,945.79 Printed on Recycled Paper CHECK CHECK NO. DATE 24634 01/01/2017 24635 01/01/2017 24636 01/01/2017 24637 01/01/2017 24638 01/01/2017 24639 01/01/2017 24640 01/01/2017 * PR LINK 12/22/2016 * PR LINK 12/22/2016 C1ty 0/Rorrn9✓a« INCORPORATED JANUARY 24, 1957 12272016 - CHECK RUN C PAYEE CALPERS CALPERS DELTA DENTAL STANDARD INSURANCE COMPANY USCM VANTAGEPOINT TRANSFER AGENTS VISION SERVICE PLAN - (CA) PR LINK - PAYROLL PROCESSING PR LINK - PAYROLL 26 & PR TAXES DESCRIPTION NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 HEALTH INSURANCE JAN 2017 RETIREMENT JAN 2017 DENTAL INSURANCE JAN 2017 LIFE INSURANCE JAN 2017 DEFERRED COMP 12/22/16 DEFERRED COMP 12/22/16 VISION INSURANCE JAN 2017 PROCESSING FEE PAY PERIOD - DECEMBER 7, 2016 THROUGH DECEMBER 20, 2016 I, Raymond R. Cruz, City Manager of Rolling Hills, California certify that the above demands are e and there is available in the General Fund a balance of 642,328.57 for the payment o above ems. Cruz, City Manager * Previously Disbursed AMOUNT 6,098.37 5,391.69 681.72 201.49 780.00 364.00 80.95 64.95 28,665.40 $ 42,328.57 13,598.22 Printed on Recycled Paper CHECK CHECK NO. DATE 24641 01/09/2017 24642 01/09/2017 24643 01/09/2017 24644 01/09/2017 24645 01/09/2017 24646 01/09/2017 24647 01/09/2017 24648 01/09/2017 24649 01/09/2017 C1ty o/,ell,.s INCORPORATED JANUARY 24, 1957 1/9/2017 - CHECK RUN PAYEE COUNTY OF LOS ANGELES FOUNTAINHEAD CONSULTING INC. JOHN L HUNTER & ASSOC., INC. LA COUNTY SHERIFFS DEPARTMENT MANERI SIGN CO., INC. NEOPOST USA INC SOUTHERN CALIFORNIA EDISON USCM VANTAGEPOINT TRANSFER AGENTS DESCRIPTION NOV 2016 ANIMAL CONTROL -KENNEL IT CONSULTING JANUARY 2017 TMDL TRASH REPORTS NOV 2016 LAW ENFORCEMENT SERVICE NOV 2016 RE -INSTALL SHARP LEFT SIGN NOV 2016 FOLDING MACHINE ANNUAL MAINTENANCE ELECTRICITY BILL 11/22/16-12/22/16 DEFERRED COMP 1/6/17 DEFERRED COMP 1/6/17 I, Raymond R. Cruz, City Manager of Rolling Hills, California certify that the above demands are accurate and there is available in the General Fund a balance of $32,247.44 for the payment 0 ov 'teens. * Previously Disbursed NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 AMOUNT $ 183.58 516.00 3,065.00 25,735.10 75.00 706.00 813.76 789.00 364.00 S 32,247.44 32247.44 Printed on Recycled Paper Ra la '0 to gle INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 4-C Mtg. Date: 01/09/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: EWA NIKODEM, ADMINISTRATIVE ASSISTANT THRU: RAYMOND R. CRUZ, CITY MANAGER SUBJECT: CONSIDERATION OF THE CITY COUNCIL APPROVED VENDOR LIST. DATE: JANUARY 9, 2017 ATTACHMENT: 2017 Proposed "City Council Approved Vendor List" RECOMMENDATION It is recommended that the City Council approve the updated "City Council Approved Vendor List" designating preferred vendors for certain City purchases. BACKGROUND Section 3.04.060 of the City's Municipal Code regarding purchasing provides that City purchases may be made from vendors without bidding when any of the following conditions exist: (a) The amount of the purchase has a total estimated value of less than two thousand five hundred dollars ($2,500). (b) Sole source purchases such as legal advertising, utilities, conferences, and Sheriff's department services. (c) An essential or critical need requires that an order be placed with the best available source of supply due to time constraints. (d) Purchases from vendors on the City Council Approved Vendor's List. (e) (f) If, at the discretion of the City Manager, and upon a finding supported with written documentation, it is in the City's best interest in regard to product uniformity, total cost of acquisition, and/or similar considerations. These purchases must be approved by the City Manager or his/her designee. Purchases made through a Cooperative Purchasing Program utilizing purchasing agreements maintained by the State, County, or other public agencies. While significantly most of the City's purchases are accommodated by (a), (b), (c), (e) and (f) above, staff recommends annual approval of the updated "City Council Approved Vendor's List" as listed in (d) to facilitate purchases from known vendors. The Vendor List is comprised of vendors who have consistently provided excellent service to the City. This is based on City standards for quality and the cost of materials meaning that they have traditionally been the lowest bidder, they can deliver goods or services on time, and/or they consistently meet or exceed product/service specifications. DISCUSSION While substantial purchases made by the City are best served by bidding or by obtaining competitive quotes, there may be situations where working with a preferred vendor is desired and/or more efficient. Preferred providers who are familiar with the City can expedite items, be personally involved in achieving the desired outcome as well as be competitive in pricing. Bidding, on the other hand, can result in products from an unknown vendor, time delays and poor quality. For purchases where bidding is determined, with approval of the City Manager, not to be expedient or in the best interest of the City, the attached vendors are proposed for inclusion on the "City Council Approved Vendor's List." The vendors identified meet the definition or qualifications for being on the Vendor List. FISCAL IMPACT There is no financial impact with adoption of the proposed vendor list. Staff will be cost conscious and mindful of the spending City funds when determining when to bid a purchase or utilize a preferred vendor. CONCLUSION It is not intended that a particular vendor will be used for the purchase of items solely because the vendor is on the preferred vendor list. However, with a preferred vendor list, staff will have one additional tool available for making purchases if the situation or specific product is best addressed through a particular vendor. 0 2017 PROPOSED "CITY COUNCIL APPROVED VENDOR LIST": A-1 All American Roofing Co. 22029 S. Figueroa St. Carson, CA 90745 Craig Ekberg (310) 320-0224 800roofusa.com Roofing company Apple One 18538 Hawthorne Blvd.r Torrance, CA 90505 (310) 370-0708r Employment agency Cox Corn, LLC 29947 Avenida De Las Banderas Rancho Santa Margarita, CA 92688 (310) 891-1020 or 949-546-2406 cox.com 'Telephone and cable internet services Dell, Inc. One Dell Way Round Rock, TX 78682 (800) 677-9725 Dell.com Computer equipment First Call Staffing 3511 Pacific Coast Hwy # E Torrance, CA 90505 (310) 539-2884 Employment agency Finley Tree & Land Care Service 23033 Crenshaw Blvd, Torrance, CA 90505 (310) 326-9818 7ree trimming services, landscaping Groundworks Landscape Maintenance PO Box 11175 Torrance CA 90510 (310) 518-6267 Landscaping and sprinkler repairs Affordable Generator Service, Inc. 9960 Bell Ranch Drive, Suite 105 Santa Fe Springs, CA 90670 Mr. Gilbert Garcia (800) 394-7697 Emergency generator service and maintenance Apple Store 3200 N Sepulveda Blvd. Manhattan Beach, CA 90266 (310) 546-43091 Apple Computer store DANKA 8226 Park Meadows Dr Lone Tree, CO 80124 (800) 686-2733 Electronic equipment repair service Executive -Suite Services 19025 Parthenia St. Suite 200 Northridge, CA 91324 818-993-6300 Janitorial services Janet Faria Catering 2837 E. 220th Place Long Beach, CA 90820 (310) 834-6836 Catering service Diane Gladwell 1028 Tirol Lane Lake Arrowhead, CA 92352 (909) 337-3516 Election consultant, records management Konica Minolta Business Solution, USA Inc. Dept. LA 22988 Pasadena, CA 91185-2988 (800) 456-5664 Copier and office equipment supplier Lisa's Bon Appetit 3535 Lomita Blvd., Suite C Torrance, CA 90505 (310) 784-1070 Catering services Major Surplus 435 W Alondra Blvd. Gardena, CA 90248 (310) 324-8855 Emergency supplies Merrimac Energy Group 1240 E. Wardlow Road Long Beach, CA 90807 (800) 90-4081 Emergency generator supply, maintenance services Pacific Coast Landscape & Design, Inc. 3647 Van Buren Blvd. Riverside CA 92503 951-683-2197 Landscaping, tree trimming services S &W Communications 14714 Lull Street Van Nuys, CA 91405 (818) 786-7050 ext 207 Telephone equipment, maintenance, repair service Traver's Trees P. 0. Box 7000-416 Palos Verdes Peninsula, CA 90274 (310) 545-5816 (310) 530-3920 Tree trimming services, landscaping Xerox 101 Continental Blvd. El Segundo, CA 90245 Lori Murphy (877) 395-6318 Xerox.com Printers, copiers RRC:en 01-09-17 Preferred Vendor list.doc Mahaffey Companies (Atlas Cesspool Service) 1800 S. Alameda St. Rancho Dominguez, Ca. 90221 (310) 605-1700 Septic tank services Martin & Chapman Company 1951 Wright Circle Anaheim, CA 92806 (714) 939-9866 Election consultant, book paper supplier Peninsula Septic 1840 S. Gaffey Street #53 San Pedro, CA 90731 Nick Dragich (310) 832-4800 Septic tank services PVPUSD Printing Services 375 Via Almar Palos Verdes Estates CA 90274 310-896-3426 Copy & stationary printing services Smart Source LLC. 21818 S. Wilmington Ave., Ste 406 Long Beach, CA 90810 (310) 513-2000 Stationery TR Trading Co. 15604 S. Broadway Gardena, CA 90248 (310) 329-9242 Furniture store Yosemite Water 226 South Avenue 54 Los Angeles, CA 90025 (323) 256-2265 yosemitewaters.com Water delivery Agenda Item No: 4-D Mtg. Date: 01/09/17 84 v >r��t/4y qetio INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 BUDGET CALENDAR FISCAL YEAR 2017/2018 December 19, 2016 Finance/Budget/Audit Committee meeting with Auditor to review FY 2015/16 Audited Financial Statements. January 9, 2017 City Council receive, review and approve FY 2017/2018 budget calendar. January 23, 2017 City Council receive and review FY 2015/2016 Audited Financial Statements. March 13, 2017 City Council receive and review FY 2016/2017 mid -year budget report and appropriations. March 27, 2017 Finance/Budget/Audit Committee review Financial and Investment Policies; and review and discuss Schedule of Fees and Charges. April 10, 2017 City Council discussion of FY 2017/2018 priorities. April 20, 2017 If the annualized CPI exceeds 4.5% as of March 2017, public notice sent to all property owners advertising a public hearing for an increase in the solid waste collection fee. Also, as directed, public notice is required for updates to Schedule of Fees & Charges (by June 7, 2017). April 24, 2017 City Council review of FY 2016/2017 year-end revenue and expenditure projections, Schedule of Fees and Charges, annual CPI projections, and Financial and Investment Policies. May 16, 2017 Finance/Budget/Audit Committee review of FY 2017/2018 proposed budget. June 12, 2017 City Council budget public hearing, adoption of FY 2017/2018 budget, and approval of Gann Limit. If necessary, City Council public hearing on proposed update(s) to solid waste collection fee and/or Schedule of Fees and Charges. DRAFT 12/29/16 Agenda Item: 4-E Meeting Date: 01/09/17 Finance/ Budget / Audit Committee December 19, 2016 6:00 PM Meeting Notes Participants James Black, Councilmember Leah Mirsch, Councilmember Raymond R. Cruz, City Manager Terry Shea, Finance Director Bryan Gruber, Partner, Lance Soll & Lunghard, LLP (CPA) • The Committee met to discuss the Fiscal Year 2015-16 Audit and the Financial Statements. • Bryan Gruber the Partner in charge of the audit for Lance, Soll & Lunghard, LLP discussed the SAS 114 Letter, required communication with those charged with governance and indicated the audit fieldwork was completed in November and there were no recommended changes to our policies and no proposed adjusting journal entries. He also went over the Internal Control and Compliance Letter and indicated there were no material weaknesses or significant deficiencies to report and indicated the audit was also performed under Governmental Auditing Standards. He indicated the opinion on the Financial Statement was an "Unmodified" opinion, which is the highest level of assurance they can give and the financial statements are properly stated in all material respects. • He explained what an audit is and that it does not provide absolute assurance, and they performed certain risked based procedures, which included reviewing and testing all of the City's major transaction cycles. They confirmed our cash and investment amounts with the appropriate entity, and obtained and verified evidence to support other balance sheet accounts. • Terry Shea and Bryan Gruber discussed the Financial Statements and made the following comments: o On the Government Wide Statements our Net Position was $6,909,668, with $4,851,931 being unrestricted, and an increase in Net Position of $351,526 for the year. The City has yearend cash balances of $6,889,496. o The General Fund fund balance was $4,600,994, of which $37,436 was nonspendable and $4,563,558 was unassigned and available to fund ongoing operations and compared to total expenditures of $1,540,403 indicates the City is in sound financial position. o Total Fund Balance of all governmental funds was $6,089,798. o The total General Fund revenues were $2,019,759 and expenditures were $1,540,403, and after net transfers in/out of $(251,051), the General Fund had an increase in Fund Balance of $228,305. o The General Fund revenues were $230,208 higher than the budgeted amount, with property taxes and licenses and permits making up the increase. o The General Fund expenditures were $308,270 less than budgeted, with the saving coming from the Planning and Development costs as well as transfers out. • A question was asked about the amounts on page 13 of the report for the Net Position that are reported as Restricted. Terry explained the restricted amounts are the fund balance amounts at June 30, 2016 in the corresponding special revenue and capital projects funds and are restricted by law as to what they can be spent on or by the Council for the capital projects fund. • Bryan went over GASB 68 and indicated the "Net Pension Liability" decreased from $421,924 to $369,954 for the fiscal year ended June 2016, and is shown as liability on the City's Statement of Net Position. The City is included in a cost -sharing multiple -employer defined benefit plan at CaIPERS. The $369,954 is our share of the unfunded liability of the pool. He also went over the note to the pension plan in detail and indicated on page 42 of the notes that Ca1PERS is using a 7.65% Discount Rate and the table shows what the unfunded liability would be using a 6.65% Discount Rate $711,255 and a 8.65% Discount Rate $88,171. Bryan also discussed the deferred inflows and outflows associated with pension as listed on page 41 of the financial statements. • Committee Member Mirsch inquired as to how many days employees receive for vacation and sick each year. A copy of the Employee Manual concerning Attendance and Leaves was distributed to the Committee Members and discussion ensued. All full time employees receive 5/6 a day of vacation per calendar month of employment. After 3 years they receive 1 day per month, after 5 years they receive 11/4 days per month and after 10 years they receive 1 2/3 days per month. For Sick Leave employees accrue one day of sick leave (7.5 hours) with full pay for each month of service (225 hours). • Committee Member Mirsch asked about the PEPRA Tier as indicated in Note No. 8 to the financial statements and on page 40 in the Table the required rates for employer contributions were listed as N/A. Bryan explained the PEPRA Tier is for employees that are hired after January 1, 2013 that are first time PERS members or who have had a six-month separation from PERS agencies and as of the valuation date the City did not have any PEPRA employees. Notes prepared by: Terry Shea aii/raeaif qer4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 5-A Mtg. Date: 01/09/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: YOLANTA SCHWARTZ, PLANNING DIRECTORkl9 THRU: RAYMOND R. CRUZ, CITY MANAGER SUBJECT: RESOLUTION NO. 2016-25. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES AND SITE PLAN REVIEW TO CONSTRUCT A CHICKEN COOP IN THE FRONT YARD, TO EXCEED THE PREVIOUSLY APPROVED LOT DISTURBANCE AND TO RELOCATE A POOL EQUIPMENT AREA NECESSITATING AN UP TO 4' TALL ENCLOSURE WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT, IN ZONING CASE NO. 913, AT 10 CREST ROAD W. (LOT 2 -CH) ROLLING HILLS, CA, (FRYKMAN). REQUEST AND PLANNING COMMISSION ACTION 1. It is recommended that the City Council receive and file this report or provide other direction to staff. 2. The applicants, Mr. and Mrs. Karl Frykman requested a SPR (Site Plan Review) and Variances. The Site Plan Review request is to relocate and enlarge by 10 sq.ft. a previously approved pool equipment area consisting of a maximum 4 -foot tall retaining wall and 2 access gates, with incidental grading of a total of 10 -cubic yards. The Variances requested seek permission to: 1) construct a 72 -square foot chicken coop in the "front yard" (area between the leading edge of the residence and front property line); and 2) increase the amount of disturbed area of the lot from 64.6% to 66.1% (40% maximum allowed) due to minor grading for the proposed pool equipment enclosure. 3. The Planning Commission held public hearings to consider the application in the field on November 15, 2016 and at an evening meeting on the same day, and after a modification was submitted to the pool equipment area, as recommended by the Z.C. No. 913 Planning Commission, the Commission held a public hearing on December 20, 2016 at their regular meeting and adopted the Resolution approving the project. The resolution contains standard finding of facts and conditions as well as conditions specific to this case: • The previous approval for the property requires that the graded slopes be landscaped and that the stable, pool and deck be screened. These conditions will be reviewed and inspected upon completion of the previously approved project • Plants shall not be planted so that their growth would result in a hedge like wall, but must be offset • Any future development must be reviewed by the Planning Commission, except as permitted in Section 17.46.040C The Planning Commission found that the project is not obtrusive, that it fits on the lot and that due to the location of the house, in the rear of the lot, there is no other place, but in front of the house to construct any improvement. With the stable previously approved in the front yard, the chicken coop fits nicely in between the house and the stable. The pool enclosure is proposed in an area that would be tucked into a hill with a short 4' retaining wall, and away from the residence and neighbors. With the condition to screen the equipment area, there will be no impact on the neighboring properties. MUNICIPAL CODE COMPLIANCE 4. The property is zoned RAS-1. The gross lot area is 1.3 acres. The net lot area for development purposes is 40,914 square feet, (.93 acres). The topography slopes gently up from Crest Rd. The existing home is at the rear of the lot, partially within the rear setback. 5. As a result of the entitlements granted by Resolution 2014-21, the site is currently approved for: 4,385 square foot residence, 750 square foot attached garage, 1,104 square foot pool (within the rear setback), 90 square foot pool equipment, 735 square foot stable and 2,700 square foot corral, both, within the front yard, 234 square feet of porches, 227 square feet detached trellis, 195 square feet of attached trellis, 32 square feet of barbeque, a 192 square foot deck and a 90 square foot service yard. The existing trellis and barbeque are required to be legalized as there is no evidence that they were permitted. This approval received a condition that any future development must be reviewed by the Planning Commission, except as allowed by Section 17.46.040C. 6. The structural coverage for the project including the proposed coop and pool equipment structure will be 18.7%, (20% max. permitted) with allowed deductions and 32.85% for combined structural/flatwork (35% max. permitted). The disturbed area will increase by 1.53% over the 2014 approved Variance to 27,046 square feet, or 66.1% (40% max. permitted). 7. The residential building pad for the property contains 11,050 square feet. With the proposed pool equipment structure, the total residential pad coverage will be 58.1%. Z.C. No. 913 When reviewing this application, the Planning Commission should consider whether the application meets the criteria for granting variances and site plan review. The applicant's representative has stated that approval of the requested variances is justified due to the location of the home towards the rear of the lot, which results in an unusually deep front yard. 8. Minor new grading is proposed -10 cubic yards total. The coop will be located on a relatively flat area near the future stable, requiring minor new disturbance and the pool equipment structure, to be located near the residence adjacent to the side setback will also require minor additional disturbance. 9. The project has been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) as a "Class 3" exemption, qualifying as a small structure that is accessory to the existing residence. 10. When reviewing a site plan review application the Planning Commission consider whether the proposed project is consistent with the criteria for Site Plan Review 11. The Rolling Hills Community Association Architectural Committee reviewed and approved the project. CRITERIA FOR VARIANCES 17.38.050 Required findings. In granting a variance, the Commission (and Council on appeal) must make the following findings: A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone; B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question; C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity; D. That in granting the variance, the spirit and intent of this title will be observed; E. That the variance does not grant special privilege to the applicant; F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and G. That the variance request is consistent with the general plan of the City of Rolling Hills. Z.C. No. 913 SITE PLAN REVIEW CRITERIA 11.46.010 Purpose. The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. 11.46.050 Required findings. A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. B. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: 1. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; 2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; 4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 9 The project conforms to the requirements of the California Environmental Quality Act. SOURCE: City of Rolling Hills Zoning Ordinance Z.C. No. 913 ZONING CASE NO. 913 DEVELOPMENT STANDARDS PREVIOUSLY APPROVED PROPOSED RA -S-1 ZONE SETBACKS RESIDENCE , STABLE SWIMMING POOL, CORRAL CHICKEN COOP & POOL EQUIPMENT Front: 50 ft. front easement line Side: 20 ft. from property line Rear: 50 ft. from property line Site Plan Review required for new structures, grading, pool greater than 800 sq.ft. CUP for stable and corral. Variances for lot disturbance, setback and yard area encroachment & existing trellis. Residence Garage Stable Service Pool/spa Pool eqpm. Porches Trellis attch. Trellis det. Bbq 4385 sq.ft 750 sq.ft 735 sq.ft. 90 sq.ft 1104 sq.ft. 90 sq.ft. 234 sq.ft 227 sq.ft. 195 sq.ft 32 sq.ft. Residence Garage Stable Service Pool/spa Pool eqpm. Porches Trellis det. Trellis attch. Bbq Chicken coop 4385 sq.ft 750 sq.ft 735 sq.ft. 90 sq.ft 1104 sq.ft. 100 sq.ft. 234 sq.ft 227 sq.ft. 195 sq.ft 32 sq.ft. 72 sq.ft. TOTAL 7,842 sq.ft TOTAL 7,924 sq.ft. STRUCTURAL LOT 18.5% of 40,914 sq.ft. net lot area (excl. allowed deductions) 7,665 sq. ft. or 18.73% 40,914 sq.ft. net (excl. allowed of lot area deductions) COVERAGE (20% maximum) TOTAL LOT COVERAGE 13,359 sq. ft. or 32.65% of 40,914 sq.ft. net lot area (excl. deduct.) 13,441 sq. ft. or 32.85% of 40,914 sq.ft. net lot area (excl. deduct.) (35% maximum) BUILDING PAD 11,050 sq.ft. pad, 58.1% including pool 1,371 sq.ft.pad, 65.3% (w/ deductions) 11,050 sq.ft. pad, 58.2% including pool 1,371 sq.ft.pad, 70.5% (w/ deductions) COVERAGE RESIDENTIAL (30% maximum guideline) STABLE Z.C. No. 913 GRADING 785 cubic yards total; 345 c.y. stable; 440 c.y. including excavation and re -compaction 250 c.y. export from the pool 10 cubic yards Site plan review required if excavation and/or fill or combination thereof is more than 3 feet in depth and covers more than 2,000 sq. ft. balanced on site DISTURBED AREA 26,421 sq.ft. or 64.6% of 40,914 sq.ft. net lot area 27,046 sq.ft. or 66.1% of 40,914 sq.ft. net lot area (40% maximum; any graded building pad area, any remedial grading (temporary disturbance), any graded slopes and building pad areas, and any nongraded area where impervious surfaces exist.) STABLE (minimum 450 sq. 1,188 sq.ft. 2 -story stable; 2,700 sq.ft. corral 1,188 sq.ft. 2 -story stable; 2,700 sq.ft. corral ft CORRAL (minimum 550 sq. f STABLE ACCESS From existing drwy From existing drwy ACCESSWAY Existing from Crest W. Existing from Crest W. VIEWS N/A N/A PLANTS AND ANIMALS Landscaping condition Landscaping condition Z.C. No. 913 RESOLUTION NO. 2016-25 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES AND SITE PLAN REVIEW TO CONSTRUCT A CHICKEN COOP IN THE FRONT YARD, TO EXCEED THE PREVIOUSLY APPROVED LOT DISTURBANCE AND TO RELOCATE A POOL EQUIPMENT AREA NECESSITATING AN UP TO 4' TALL ENCLOSURE WALL ON A PROPERTY WITH A RESTRIC I'ED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT, IN ZONING CASE NO. 913, AT 10 CREST ROAD W. (LOT 2 -CH) ROLLING HILLS, CA, (FRYKMAN). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. An application was duly filed by property owners Mr. and Mrs. Karl Frykman with respect to real property located 10 Crest Road West (Lot 2 -CH) Rolling Hills, CA requesting a SPR (Site Plan Review) and two Variances. The Site Plan Review request is to permit construction of a 100 square foot uncovered pool equipment enclosure consisting of a maximum 4 -foot tall block wall and 2 access gates, with incidental grading of a total of 10 -cubic yards. The Variances requested seek permission to: 1) construct a 72 -square foot chicken coop table in the "front yard" (area between the leading edge of the residence and front property line); and 2) increase the amount of disturbed area of the lot from 64.6% to 66.1% (40% maximum allowed) due to grading for the proposed pool equipment enclosure. Section 2. The Planning Commission conducted duly noticed public hearings on November 15, including a field trip, and on December 20, 2016 to consider the application. The applicants and neighbors within 1,000 -foot radius of subject property were notified of the public hearing in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff, and the Planning Commission reviewed, analyzed and studied said proposal. At its November 15th public hearing meeting, the Planning Commission expressed concern with the size, height of wall and location of the pool equipment enclosure. The applicant subsequently modified the application so that the enclosure design is as follows: 1) enclosure wall height of 4 -feet; 2) the gate opening width no more than 10 -feet in length (5 -feet each door), with both doors attached to walls on both sides; 3) total gate width no more than 50% of the total length of wall in which the gate is located; and, 4) the enclosure wall set back a minimum 1 -foot from the easement line, in order to provide room between the easement and enclosure wall for landscaping, sufficient to screen the appearance of the wall from the view of neighboring properties to the west. Reso. 2016-25 10 Crest Rd. West Section 3. The property is developed with a 4,385 square foot residence, 750 square foot garage, 195 square foot attached trellis, 227 square foot detached trellis, service yard and 32 square foot barbecue (BBQ and detached trellis are non -permitted). A portion of the existing residence encroaches into the rear setback, approved in 1993. The site was approved in 2014 (Resolution PC 2014-21) for construction of a pool and spa in the rear setback and stable/coral in the front yard of the lot. The trellis and barbeque are required to be legalized. Section 4. The Planning Commission finds that the project is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) as a "Class 3" project in that it is new construction of limited sized structures, in accordance with the CEQA Guidelines, Section 15303. Section 5. Site Plan Review Findings - Pool Equipment Enclosure. The subject property has a "restricted development" condition currently imposed in Resolution No. 2014-21, pursuant to Section 17.46.040.C.1. With respect to the Site Plan Review application requesting construction of a pool equipment enclosure with incidental grading, the Planning Commission makes the following findings of fact: A. The approval herein of a Site Plan Review is consistent with the purposes and objectives of the Zoning Ordinance and goals and policies of the General Plan because the proposed pool equipment enclosure is consistent with similar uses in the community, meets all the applicable code development standards and will be adequately sized and designed to be effectively visually screened from view of the adjoining property by landscaping and will be sufficiently separated from nearby structures used for habitation. The structure will be located approximately 75.feet from the rear property line and will be visually screened from Crest Road by a future stable and the existing residence. B. The subject lot is 1.13 acres in size and is sufficiently large to accommodate the proposed structure while maintaining considerable amount of open space. The project proposes total lot coverage of 32.85%, which conforms to the Zoning Code lot coverage limit of 35% (of net lot area). C. The project is harmonious in scale and mass with the site, the natural terrain, and surrounding residences because the equipment enclosure, as designed and in complying with code requirements, will blend with the low profile residential development pattern of the community and will not give the property an over -built look. The structure is proposed to be located in the rear of the lot and will be low scale (4 -foot tall for pool equipment enclosure and 8 -foot tall for chicken coop), thereby reducing their visibility. D. The nature, condition, and development of adjacent structures have been considered, and the project will not adversely affect or be materially detrimental to adjacent uses, buildings, or structures because the proposed pool equipment enclosure Reso. 2016-25 10 Crest Rd. West is oriented away from all but one of the adjoining properties. The visibility to the property adjoining on the west will be lessened by the maintenance of vegetation to be planted between the side easement line and enclosure wall. Grading involving 10 cubic yards for the pool equipment structure is the maximum needed to construct the structure and the structure will be recessed as much as possible into the existing slope to allow for more effective screening. E. The development plan follows to the maximum extent practicable, the contours of the site to minimize grading and retain the natural drainage courses. The area being graded to accommodate the pool equipment enclosure will be landscaped and is minimal in size. F. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because there are no changes to the existing driveway nor will there be any encroachments on private easements or trails. Section 6. Variances. Sections 17.38.010 through 17.38.050 of the Code permit approval of a variance in order to grant relief from the standards and requirements of the Zoning Ordinance when, due to exceptional or extraordinary circumstances applicable to the subject property and not to other similar properties in the same zone, strict application of the Code would deny the property owner substantial property rights enjoyed by other properties in the same vicinity and zone. With respect to the variances requested to exceed the amount of lot disturbance (66.1% requested; 40% permitted) and to construct a chicken coop within the "front yard", the Planning Commission finds as follows: A. There are exceptional and extraordinary circumstances and conditions applicable to the subject property that do not apply generally to other property or class of use in the same zone in that, principally, the fact that the existing residence was constructed largely towards the rear of the lot, leaving the majority of the lot to be considered front yard. Being that a portion of the house is located in the rear setback, there is no location in the rear yard for the coop to be placed that is 35 -feet away from a structure (as required of public health regulations) and outside of setbacks. This constraint is also a factor in that additional disturbance is needed to locate both structures in the areas available for development. In addition, being that the applicant has gained prior approval for the barn and corral in the front yard (Reso. 2014-21), it is also logical. that the coop, which is actually farther from Crest Road than the previously approved barn, could be located in the vicinity to the barn. Other than the coop location and lot disturbance exceedance, the project meets all codes. B. The requested Variances for front yard location and disturbance are necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone, but which is denied to the property in question in that swimming pools and associated equipment and chicken coops are Reso. 2016-25 3 10 Crest Rd. West amenities common to, and characteristic of the large estate sized properties that permit animal keeping and private recreational uses complimentary to the single family RA -S-1 Residential zone. C. The chicken coop and the pool equipment structures will not be injurious to neighbors. The coop will be located between the stable and the residence and away from Crest Road, will not encroach into any setbacks and will have a conforming distance (minimum 35 -feet) away from any residence. The pool equipment enclosure will be located on the west side of the existing residence, but not within the side yard setback. It will be recessed into the ground with the surrounding walls no higher than 4 -feet, with access on the west side via two (2) five-foot wide gates attached to walls on either side that are also 5 -feet in width, with a one -foot minimum planter in front of its west wall. The enclosure's location and design, particularly its low -scale height, and buffering landscaping are expected to mitigate any potential visual or other impacts to neighbors. D. The chicken coop and pool enclosure are compatible with the general plan and zoning ordinance in that, other than being in the front yard (coop) and causing a minor increase in disturbance, will comply with all standards as an accessory agricultural use, including location, size, height, distance from residential structures (min. 35 feet) and use, and both will be compatible with the city's land use goals for the RA -S-1 zone. E. The proposed accessory uses are consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting criteria for hazardous waste facilities in that the project site is not listed on the current State of California Hazardous Waste and Substances Sites List. F. The variances do not grant special privileges to the applicant. To the contrary, absent a variance, the property owner would be deprived of the same rights and privileges afforded to other property owners in the vicinity, especially due to the unusual location of the existing residence close to the property's rear, as opposed to front property line. This unique physical constraint makes it infeasible for the property owner to comply with Sections 17.16.070.B (disturbance limit) and 17.16.200 (conditions for accessory uses). Section 7. Based upon the foregoing findings, the Planning Commission hereby approves Zoning Case No. 913, request for a Site Plan Review and Variances for a 72 square foot chicken coop in the front yard, minor grading and a 100 square foot pool enclosure, with not to exceed 4' retaining walls, subject to the following conditions: A. The Site Plan and Variances approvals shall expire within two years from the effective date of approval as defined in Sections 17.38.070 and 17.46.080, unless otherwise extended pursuant to the requirements of these sections. Reso. 2016-25 4 10 Crest Rd. West B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee's determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted, the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant's request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, LA County Building Code and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan. D. The conditions of approval specified herein shall be printed on the construction plans submitted to the building department for plan check and permitting and shall be available at all time at the construction site. E. The lot shall be developed and maintained in substantial conformance with the site plan on file dated December 8, 2016, except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan. All conditions of the Site Plan Review and Variance approvals shall be incorporated into the building permit working drawings and where applicable complied with prior to issuance of a building permit. F. Prior to submittal of final working drawings to the Building and Safety Department for issuance of building permits, the plans for the project shall be Reso. 2016-25 5 10 Crest Rd. West submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. G. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth therein and the City's Building Code and Zoning Ordinance. Further, the person obtaining a building permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. H. Structural lot coverage of the lot shall not exceed 7,665 square feet or 18.73% of the net lot area with allowable deductions, in conformance with lot coverage limitations (20% maximum). The size of the structures shall be measured from the exterior surface of the outside walls. I. The total lot coverage proposed, including structures and flatwork, shall not exceed 13,441 square feet or 32.85%, of the net lot area, in conformance with lot coverage limitations (35% max). J. Grading for this project shall not exceed 10 cubic yards total (cut and fill) the amount needed minimally to site the proposed structures. The disturbance of the lot shall not exceed 66.1%. K. A drainage plan, if required by the Building Department shall be prepared and approved by City Staff prior to issuance of a construction permit. Such plan shall be subject to County Code requirements. L. The proposed pool equipment enclosure shall be shielded on the west side by landscaping but not be located in the RHCA easement, unless permitted by the RHCA. A landscaping plan for the pool equipment area shall be submitted to the City prior to construction. Any plants introduced for this project shall not grow into a hedge but be offset. The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area and are consistent with the rural character of the community. M. Perimeter easements and trails, if any, including roadway easements shall remain free and clear of any improvements including, but not be limited to, driveways, fences including construction fences, landscaping, irrigation and drainage devices, except as otherwise approved by the Rolling Hills Community Association. N. 50% of any construction materials must be recycled or diverted from landfills. The hauler of the materials shall obtain City's Construction and Demolition permit prior to start of work. Reso. 2016-25 10 Crest Rd. West 6 is O. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. P. During construction, all parking shall take place on the project site and, if necessary, any overflow parking shall take place within nearby unimproved roadway easement adjacent to subject site. There shall be no blocking of adjacent driveways or of the roadway easement for passage of pedestrians and equestrians. During construction a flagmen shall be present to direct traffic when it is anticipated that a lane may be impeded. During construction, to the maximum extent feasible, employees of the contractor shall be encouraged to car-pool to and from the City. Q. The property owner shall at all times maintain the pool equipment within the proposed enclosure such that it does not create any undue noise disturbances or visual impacts to neighbors. Sound attenuating equipment shall be installed to dampen the sound. The pool equipment shall utilize the most quiet and technologically advanced equipment to dampen the sound. R. The property owners shall be required to conform with the Regional Water Quality Control Board and County Public Works Department Best Management Practices (BMP's) requirements related to solid waste, drainage and storm water drainage facilities management and the Low Impact Development Ordinance (LID), if applicable, of the City of Rolling Hills. S. Notwithstanding Sections 17.46.020 and 17.46.070 of the Rolling Hills Municipal Code, any modifications to the property or this project, which would constitute additional grading or any structural development shall require the filing of a new application for approval by the Planning Commission, except as permitted in Section 17.46.040C. T. The applicant shall execute an Affidavit of Acceptance of all conditions of this permit pursuant to Zoning Ordinance, or the approval shall not be effective. PASSED, APPROVED AND ADOPTED TH 20th AY OF DECEMBER 2016. CH -LF, = 4 RM ATTEST: HEIDI LUCE, CITY CLERK Reso. 2016-25 10 Crest Rd. West Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS) I certify that the foregoing Resolution No. 2016-25 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF VARIANCES TO CONSTRUCT A CHICKEN COOP IN THE FRONT YARD AND TO INCREASE THE LOT DISTURBANCE AND A SITE PLAN REVIEW TO CONSTRUCT A POOL EQUIPMENT ENCLOSURE WITH MINOR GRADING ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION, IN ZONING CASE NO. 913 AT 10 CREST ROAD WEST, LOT 2 -CH, ROLLING HILLS, CA (FRYKMAN). was approved and adopted at a regular meeting of the Planning Commission on December 20, 2016 by the following roll call vote: AYES: Commissioners Kirkpatrick, Seaburn and Chairman Chelf. NOES: None. ABSENT: Commissioners Cardenas and Gray. ABSTAIN: None. and in compliance with the laws of California was posted at the following: Administrative Offices. 4-eliii HEIDI LUCE, CITY CLERK Reso. 2016-25 8 10 Crest Rd. West 0/Rae4,9 geed INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 5-B Mtg. Date: 01/09/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR up THRU: RAYMOND R. CRUZ, CITY MANAGER fl41L SUBJECT: RESOLUTION NO. 2016-26. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT A TRELLIS, A PORTION OF WHICH IS 2.5 - FEET MAXIMUM OUT OF GRADE AND A 2.5' HIGH WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 912 AT 3 CHUCKWAGON ROAD. (LOT 40-EF) ROLLING HILLS, CA, (LIU). REQUEST AND PLANNING COMMISSION ACTION 1. It is recommended that the City Council receive and file this report or provide other direction to staff. 2. Mr. and Mrs. Stephen Liu, owners of 3 Chuckwagon Road request a Site Plan Review for construction of a 228 square foot covered patio/deck that is to be 2.5 -feet maximum above grade. The structure is proposed to be located on a slope to the rear of the home and will be accessed from an existing pathway that is between upper and lower slopes. Minimal grading of 18 cubic yards will be required to construct the patio and two terraced 2.5 -foot tall retaining walls, with planter in between, to screen the out of grade condition of the patio. The Site Plan Review is for the out of grade condition. The 228 sq.ft. trellis could be approved administratively under the exceptions of Section 17.46.040C, where staff has the authority to approve up to 3 minor structures not exceeding 300 sq.ft. in total, where a condition exits on the development that any further construction must be reviewed by the Planning Commission. Z.C. No. 912 The applicant proposes to also build two on grade stairways, off decks at the back of the residence that will provide access down to the new deck as well. New irrigation and plants will be installed on the slope between the house and patio. 3. The Planning Commission held public hearings to consider the application in the field and at their regular meeting on November 15, 2016 and adopted a Resolution approving the project at their December 20, 2016 meeting. The resolution contains standard finding of facts and conditions as well as conditions specific to this case: • The previous approval for the property requires that the graded slopes be landscaped and that the pool and deck be screened. These conditions will be reviewed and inspected upon completion of the previously approved project (currently under construction). • Plants shall not be planted so that their growth would result in a hedge like wall, but must be offset • Any future development must be reviewed by the Planning Commission, except as permitted in Section 17.46.040C The Planning Commission found that the project is not obtrusive, the lot would not appear to be overdeveloped as the deck is small and on its separate flat area and the grading is minimal for the project. In addition no one objected to the project. BACKGROUND 4. In 2013 the Planning Commission adopted Resolution 2013-07, approving a Site Plan Review for a new above grade deck and swimming pool and repair of an existing deck at approximately the same level as the residence. Resolution No. 2013-07 contains a "restricted development condition" that requires that any future structural development be subject to Planning Commission review and approval. Other improvements that were part of the 2013 project include a small addition, remodeling, and miscellaneous porches. The project is under construction. 5. The property owners submitted the subject Site Plan Review application seeking approval to construct a 228 square foot seating patio at the base of a slope to the rear of the existing residence, a part of which is 2.5' out of grade. The floor of the seating area will be formed with softset flagstone with an open redwood trellis overhead. The entire structure will be no more than 8'2" tall, measured from the adjacent walkway. Below the seating area floor will be additional 2'6" tall retaining wall that will create a terraced planter with shrubs that would serve as a barrier protection for anyone standing on the patio. 6. The project has been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA) as a "Class 3" exemption, qualifying as a small structure that is accessory to the existing residence. Z.C. No. 912 MUNICIPAL CODE COMPLIANCE 7. The seating patio will be located 74 feet from the rear property line, well outside the rear and side setbacks of 50 and 20 -feet, respectively. 8. The property is zoned RAS-1. The gross lot area is 2.3 acres or 100,188 sq.ft. The net lot area for development purposes is 85,412 square feet, (1.96 acres). The lot is irregular, long and narrow, somewhat triangular in shape with very long frontage (500 - ft) on Chuckwagon Road. The residential pad is approximately midway between the front and rear property lines at the lot's greatest depth. A future stable and corral pad has been approved to the west of the residence. A small third pad will be created to accommodate the proposed patio to the rear and below the residence. 9. As a result of the entitlements granted by Reso. 2013-07 the site is currently approved for: 5,291 square foot residence, 659 square foot attached garage, 472 square foot pool, 30 square foot pool equipment enclosure, 450 square foot (future) stable, 600 square feet porches, 314 square feet porte cochere, 476 square feet attached trellis, 2,753 square feet raised decks and a 150 square foot service yard. In addition the 2013 approvals permitted a set aside for a future stable and corral. The applicant is in the process of constructing the 2013 approved items. 10. The structural coverage for the project including the proposed seating patio will be 13.37% (20% max. permitted), and 19.6% for combined structural/flatwork (35% max. permitted). The disturbed area shall increase by .44% over the 2013 approved project to 33,692 square feet, or 39.44% (40% max. permitted). 11. With the project the site would have three separate pads: the residential pad, a future stable pad and the proposed seating patio pad. There will be no changes to the residential pad, which will remain approved for 60.8% coverage. The patio pad will be approximately 300 square feet with coverage estimated at 76%, (30% guideline). 12. The south side of the covered patio will be located in a relatively flat area adjacent to an existing pathway; whereas the north side will be out of grade. The project will not negatively impact existing drainage patterns or facilities. 13. When reviewing a site plan review application the Planning Commission consider whether the proposed project is consistent with the criteria for Site Plan Review 14. The Rolling Hills Community Association Architectural Committee will review the project at a later date. Z.C. No. 912 ZONING CASE NO. 912 REVIEW CRITERIA EXISTING/PREVIOUSLY APPROVED PROPOSED RA -S-1 Zone Setbacks: Front: 50 ft. from front easement Side: 20 ft. from property line Rear: 50 ft. from property line Site Plan Review required if size of structure increases by up to 999 sq.ft. in a 36 -month period, above grade decks, grading and certain accessory structures Residence with accessory structures Residence Garage Swim Pool /spa Stable -Future Service Yard Pool eqp. Att. porch Porte cochere Raised decks TOTAL 5291 sq.ft. 659 sq.ft. 472 sq.ft. 450 sq.ft. 150 sq.ft. 30 sq.ft. 600 sq.ft. 314 sq.ft. 2753 sq.ft. 11,195 sq.ft. Structural Lot Coverage (20% maximum) Total Lot Coverage (35% maximum) Building Pad Coverage (30% maximum -guideline) Stable New deck 13.1% of 85,412 s.f. net lot area. 19.6% (16,737 sq.ft.) 60.8% on 16,013 sq.ft. pad 45 %-Future Grading 272 c.y. cut/ excavation and 272 c.y. fill. Area for stable, if constructed, would require apprx. 275 c.y. cut and 275 c.y. fill 39.0 %, with future stable corral and access Disturbed Area (40% maximum; any graded building pad area, any remedial grading (temporary disturbance), any graded slopes and building pad areas, and any nongraded area where impervious surfaces exist. Roadway Access Access to Stable Preserve Views Preserve Plants and Animals Z.C. No. 912 Existing from Chuckwagon From drwy off of Chuckwagon Road Planning Commission review Planning Commission review New covered patio/out off grade Residence 5291 sq.ft. Garage 659 sq.ft. Swim Pool /spa 472 sq.ft. Stable -Future 450 sq.ft. Service Yard 150 sq.ft. Pool eqp. 30 sq.ft. Att. porch 600 sq.ft. Porte cochere 314 sq.ft. Raised decks 2753 sq.ft. New deck 228 sq.ft. TOTAL 11,423 sq.ft. 13.4% of 85,412 s.f. net lot area. 19.9% (16,965 sq.ft.) 60.8% on 16,013 sq.ft. pad 45 %-Future 76% of 300 sq.ft. pad 18 cubic yards 39.44%, with future stable corral and access Existing from Chuckwagon From drwy off of Chuckwagon Road Landscaping condition Landscaping condition SITE PLAN REVIEW CRITERIA 11.46.010 Purpose. The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. 11.46.050 Required findings. A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. B. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: 1. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; 2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; 4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 9. The project conforms to the requirements of the California Environmental Quality Act. Z.C. No. 912 THIS PAGE INTENTIONALLY LEFT BLANK RESOLUTION NO. 2016-26 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SHE PLAN REVIEW TO CONSTRUCT A TRELLIS, A PORTION OF WHICH IS 2.5 -FEET MAXIMUM OUT OF GRADE AND A 2.5' HIGH WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 912 AT 3 CHUCKWAGON ROAD. (LOT 40-EF) ROLLING HILLS, CA, (LIU). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. An application was duly filed by Mr. and Mrs. Stephan Liu requesting approval of a Site Plan Review to construct an 8 -foot tall trellis above a 228 square foot out of grade deck and maximum 2.5 -foot tall walls around the deck perimeter on the property at 3 Chuckwagon Road. A majority of the deck floor area will be between 12"and 2.5' above adjacent grade. Two wooden staircases and an on - grade footpath providing access to the proposed trellis are also proposed. Section 2. The Planning Commission conducted duly noticed public hearings to consider the application on November 15, 2016 at a field trip and at an evening meeting on the same day. The applicants were notified of the public hearings in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff and the Planning Commission having reviewed, analyzed and studied said proposal. The applicants and their representative were in attendance at the public hearings. At the public hearing the Planning Commission directed staff to prepare a Resolution of approval for consideration at the December 20, 2016 Planning Commission meeting. Section 3. The project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines, Section 15303, Class 3 exemptions in that it is a small structure accessory to the existing residence. Section 4. The property is zoned RAS-1 and has, a gross lot area of 2.3 acres. The net lot larea for development purposes is 85,412 square feet, or 1.96 acres. The property is located along a bend on Chuckwagon Road and has a frontage of approximately 500 feet. The property is irregular in shape in that it is long and narrow. Other that the existing building pad, the property is steep, sloping downward from front to rear. Building permits show that the residence with attached garage and decks were built in 1977. Section 5. In May 2013, the applicant was approved for a Site Plan Review permitting construction of a swimming pool, new above grade deck and reconstruction Reso. 2016-26 3 Chuckwagon Rd. i O of an existing deck, including future construction of a stable, corral and access, in Zoning Case No. 838 (Resolution No. 2013-07). The project is approved for a future construction of a stable, corral and access per Resolution 2013-07. Condition Q. of Resolution 2013-07 requires that any future modification of the project or additional development require Planning Commission review and approval. Notwithstanding the restricted development restriction imposed on the site, Municipal Code Section 17.46.020 requires a development plan to be submitted for Site Plan Review for decks with an out -of -grade condition of more than 12". Section 6. With respect to the Site Plan Review application for the 228 square foot deck, the majority of which will be above ground more than 12"and no more than 2.5', the Planning Commission makes the following findings of fact pursuant to RHMC 17.46.010: A. The proposed development is compatible with the General Plan and surrounding uses because the proposed project complies with the requirement of low profile, low -density residential development with sufficient open space between surrounding structures. The trellis and deck/patio will be located to the rear of the residence and, other than in a small area where retaining walls require minimum grading to create a flat patio/deck surface, the property slopes will maintain their natural terrain. The maximum 2.5' tall walls will blend with the adjacent slope due to planting of native and water -wise vegetation (e.g. Catalina cherry) around the perimeter of the deck. In addition, the deck flagstone surface will be planted in between joints with a groundcover and a flowering vine will be attached to the trellis. The proposed trellis and seating area are relatively small in terms of area and height and these improvements amid the natural environment, are a common amenity enjoyed by property owners throughout the City. B. The nature, condition, and development of adjacent uses, buildings, and structures and the topography of the lot have been considered, and the construction will not adversely affect or be materially detrimental to the adjacent uses, buildings, or structures because the proposed improvements will be constructed on a portion of the lot which is least intrusive to surrounding properties, will be screened and landscaped with plants and shrubs, is of sufficient distance from nearby residences so that the proposed project will not impact the view or privacy of surrounding neighbors. More specifically, the plan substantially preserves the natural and undeveloped state of the lot in that the new trellis and deck/patio will be located to the rear of the residence between native vegetation (toyon and lemonberry trees) and the terraced wall finish material will have a natural appearance also that blends with the native rocks on the site. In addition, the improvements being relatively small scale (228 square feet and .267% of the net lot area, will not cause the lot to look overdeveloped and significant portions of the lot will be left undeveloped so as to maintain open space and the natural rolling hill terrain. Reso. 2016-26 3 Chuckwagon Rd. z O C. The proposed development, as conditioned, is harmonious in scale and mass with the site, the natural terrain and surrounding residences. The proposed project is consistent with the scale of the neighborhood, as it is on a large (2.3 acre) lot. The proposed trellis will be 70 -feet from the nearest (rear/north) property line. The lot coverage maximums set forth in the Zoning Code will not be exceeded. D. Natural drainage courses will not be affected by the project. Grading will be minimum . (18 cubic yards) and will not modify existing drainage channels nor redirect drainage flow. The project is not located in a canyon or on existing slopes that exceed 25%. E. The project preserves much of the existing vegetation elsewhere on the lot and will introduce drought -tolerant native landscaping, which is compatible with and enhances the rural character of the community, and the landscaping will provide a buffer or transition area between private and public areas. A landscaping plan will be filed with the City. F. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the proposed development will utilize the existing driveway and will not interfere with community trails. Section 7. Based upon the foregoing findings, the Planning Commission hereby approves the Site Plan Review in Zoning Case No. 912 for a new 228 square foot seating patio almost entirely all of which will have a floor elevation more than 12 -inches but not exceeding 2.5 -feet in height above grade, and overhead trellis attached to the patio, subject to the following conditions: A. The Site Plan Review approval shall expire within two years from the effective date of approval if construction pursuant to this approval has not commenced within that time period, as required by Section 17.46.080 of the Rolling Hills Municipal Code, or the approval granted is otherwise extended pursuant to the requirements of these sections. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee's determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council Reso. 2016-26 3 Chuckwagon Rd. 3 for which the agenda has not yet been posted, the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant's request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, LA County Building Code and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan. D. The conditions of approval specified herein shall be printed on the construction plans submitted to the building department for plan check and permitting and shall be available at all time at the construction site. E. The lot shall be developed and maintained in substantial conformance with the site plan on file dated October 28, 2016, except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan. All conditions of the Site Plan Review and Variance approvals shall be incorporated into the building permit working drawings and where applicable complied with prior to issuance of a grading or building permit. F. Prior to submittal of final working drawings to the Building and Safety Department for issuance of permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission. G. Prior to obtaining a building permit a landscaping plan shall be submitted to the Planning Department that will provide screening of the trellis and the supporting retaining walls, so that the structure blends with the slope. H. If landscaping of 5,000 square foot area or greater is introduced or redeveloped, the landscaping shall be subject to the requirements of the City's Water Efficient Landscape Ordinance. Any plants introduced for this project shall not grow into a hedge but be offset. The landscaping plan shall utilize to the maximum extent Reso. 2016-26 3 Chuckwagon Rd. 4 El feasible, plants that are native to the area and are consistent with the rural character of the community. I. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects with this Resolution approving this project and including conformance with all of the conditions set forth therein and the City's Building Code and Zoning Ordinance. Further, the person obtaining a building permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. J. A drainage plan, if required, shall be prepared and submitted to the City's Building Department for review and approval, and the project shall comply with their requirements. The applicants, at all times, shall maintain the drainage devices in good working condition and free of debris and vegetation. K. There shall be no grading for this project, however excavation for footings (18 cubic yards) is allowed. L. Structural lot coverage shall not exceed 11,423 square feet, or 13.4%_ of the net lot area. Total lot coverage shall not exceed 19.9% or 16,965 square feet, as approved by this Site Plan Review. Building Pad coverage on the proposed 300 square foot pad created for the proposed deck/trellis shall not exceed 76%. M. Disturbance for structures, both existing and proposed including the future stable, corral and access shall not exceed 39.44% N. The applicant shall comply with all requirements of the Lighting Ordinance of the City of Rolling Hills, pertaining to outdoor lighting on said property, as well as all requirements pertaining to roofing and construction materials that are applicable to properties in the Very High Fire Hazard Severity Zone. O. During construction, the project shall conform to and implement all applicable requirements of the South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors. P. During construction, all parking shall take place on the project site and, if necessary, any overflow parking shall take place within nearby unimproved roadway easement adjacent to subject site. There shall be no blocking of adjacent driveways or of the roadway easement for passage of pedestrians and equestrians. During construction a flagmen shall be present to direct traffic when it is anticipated that a lane may be impeded. During construction, to the maximum extent feasible, employees of the contractor shall be encouraged to car-pool to and from the City. Reso. 2016-26 3 Chuckwagon Rd. 5 g Q. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. R. The property owners shall be required to conform with the Regional Water Quality Control Board and County Public Works Department Best Management Practices (BMP's) requirements related to solid waste, drainage and storm water management. S. A minimum of 50% of the construction material spoils shall be recycled and diverted. The waste hauler shall provide appropriate documentation to the City for removal of construction material spoils. T. Perimeter easements and trails, if any, shall remain free and clear of any improvements including, but not be limited to fences -including construction fences, any hardscape, driveways, landscaping, irrigation and drainage devices, except as otherwise approved by the RHCA. U. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/Iox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. V. Until the applicants execute an Affidavit of Acceptance of all conditions of this approval, the approvals shall not be effective. Such affidavit shall be recorded together with the resolution. W. The property on which the project is located shall contain an area of minimum of 1,000 square feet to provide an area meeting all standards for a stable (450 square feet) and corral (550 square feet) with access thereto. X. Notwithstanding Sections 17.46.020 and 17.46.070 of the Rolling Hills Municipal Code, any modification to this project, including change in elevation of the proposed decks or additional development or grading on the property, shall require the filing of a new application for approval by the Planning Commission, except as permitted in Section 17.46.040C. PASSED, API ROVED AND ADOPTED THIS 20th DAY OF December 2016. Reso. 2016-26 3 Chuckwagon Rd. ATTEST: HEIDI LUCE, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. 'P Reso. 2016-26 3 Chuckwagon Rd. STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS) I certify that the foregoing Resolution No. 2016-26 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW TO CONSTRUCT A TRELLIS, A PORTION OF WHICH IS 2.5 -FEET MAXIMUM OUT OF GRADE AND A 2.5' HIGH WALL ON A PROPERTY WITH A RESTRICTED DEVELOPMENT CONDITION IMPOSED THROUGH A PRIOR PROJECT IN ZONING CASE NO. 912 AT 3 CHUCKWAGON ROAD. (LOT 40- EF) ROLLING HILLS, CA, (LIU). was approved and adopted at a regular meeting of the Planning Commission on December 20, 2016 by the following roll call vote: AYES: Commissioners Kirkpatrick, Seaburn and Chairman Chelf. NOES: None. ABSENT: Commissioners Cardenas and Gray. ABSTAIN: None. and in compliance with the laws of California was posted at the following: Administrative Offices. HEIDI LUCE, CITY CLERK Reso. 2016-26 3 Chuckwagon Rd. s ® 18e#0 Rai&if INCORPORATED JANUARY 24, 1957 TO: FROM: THRU: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 6A Mtg. Date: 01/09/17 _ HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL YOLANTA SCHWARTZ, PLANNING DIRECTOR clif) RAYMOND R. CRUZ, CITY MANAGER APPLICATION NO. SITE LOCATION: ZONING AND SIZE: APPLICANT: REPRESENTATIVE: DATE PUBLISHED: ZONING CASE NO. 902 23 CREST ROAD EAST (LOT 132A -MS) RA -S-2, 6.02 ACRES (EXCL. ROADWAY EASEMENT) JIM HYNES TAVISHA NICHOLSON, BOLTON ENGINEERING SEPTEMBER 22, 2016 RECOMMENDATION AND PREVIOUS REVIEWS 1. It is recommended that the City Council review the staff report and the revised plans, take public testimony and provide direction to staff. 2. On August 16, 2016 meeting the Planning Commission approved the then proposed development. The City Council took the project under jurisdiction at their September 12 meeting. Cases taken under jurisdiction require City Council's de novo hearing and consideration. 3. The City Council held several public hearings and visited the site in the field. At the public hearings several residents expressed concerns regarding the stability, erosion and mostly water run-off from the proposed project and the impact on the downhill properties. Both, Lisa Naslund, City's grading and drainage engineer and the applicants' engineer discussed the building code requirements for handling post development storm water on properties; what studies and reports would be required and the issues that the reviewing engineer would be looking at. The applicants' engineer prepared several hydrology studies and responses to City Council concerns and to residents' statements and letters. All of the correspondence and studies, ZC NO. 902, 23 Crest E. 0 including a Summary of Hydrologic Procedures and Analysis for Projects in LA County, which provides some basic background on Hydrology and terminology and calculations for designing retention systems based on the LA County Building Codes is available at City Hall. The proposed storage system is designed for a 25 -year storm to store the difference in stormwater runoff volume between the pre and post development conditions. According to the applicants' engineer, the project will retain and slow down more run-off on site post construction than what is currently retained. A revised summary of Hydrology Analysis for a 25 -year storm based on the most recent proposal, which includes cisterns in two separate locations, (a set of two cisterns on each pad), is enclosed. At the last City Council meeting, members of the City Council expressed concerns with the size of the residence, grading, steepness of the resulting slopes and visibility of the proposed project from Crest Road, City's main thoroughfare. 4. At the October 10, 2016 public hearing, following discussion as to the size, mass and slopes of the project, City Council appointed Mayor Pro Tem Black and Councilmember Pieper to serve on an ad hoc committee to confer with the applicants in order to address councilmembers' concerns. The public hearing was continued to the November 14, 2016 meeting of the City Council, after which time it was continued to January 9, 2017. The ad hoc committee members met with the applicants, their agent and staff, and made suggestions on how to improve the project so that it would be less intrusive, have less steep slopes and generally be more compatible with the neighborhood and the General Plan of the City. Based on those recommendations the applicants revised the project, submitted revised plans to staff and members of the ad hoc committee reviewed the revised plans individually. The committee members made additional suggestions that staff conveyed to the applicants. The applicants believe that the current submittal addresses the committees' suggestions. REQUEST AND CHANGES MADE FROM THE LAST SUBMITTAL: 5. The applicants revised their plan and are currently request a Site Plan Review and Conditional Use Permits for the construction of anew 10,400 square foot residence, (previously 11,100 sq.ft.); 10,400 square foot basement, (previously 11,100 sq.ft.); 1,120 square foot garage, (previously two attached garages totaling 1,540 sq.ft.); 475 square foot entry, (not shown previously); a total of 2,869 square feet covered porches - 2,500 sq.ft. at main residence, 264 sq.ft. at the stable and 105 sq.ft. at the guest house; (previously 2,654 sq.ft. for house and stable); a new pool and spa totaling 864 square feet with a 60 square foot pool equipment area, (no change); a 171 square foot service yard (previously 96 sq.ft.); a 250 square foot outdoor kitchen, (previously 270 sq.ft.); a 350 square feet detached trellis (previously 400 sq.ft.) near the proposed 800 square foot guest house, a two-story stable with 1,300 square feet on the first level and a 792 square ZC NO. 902, 23 Crest E. Cd foot loft, and a new reduced in size driveway and turnaround access. Grading will entail a total of 48,180 cubic yards of dirt as follows: 15,185 c.y. cut, 7,300 c.y. fill, 11,750 c.y. over -excavation, 13,885 c.y. re -compaction and all of the dirt from the basement, 5,750 c.y. will be exported, (previously - 51,625 c.y. of dirt with 12,455 c.y. cut and 11,670 c.y. fill; and 13,750 c.y. over -excavation and 13,750 c.y. re -compaction and 785 c.y to be exported). 6. In addition to reduction in square footage of the residence, garage and several miscellaneous outdoor structures and grading quantities shown above, the applicants made the following changes: • Change in residence shape to cover less of the lineal area of the front of the lot; both wings of the residence face south in a shorter U configuration • Export of all of the dirt from basement • Reduction in the upper pad area, due to removal of the dirt from the basement, rather than grading a larger pad and utilizing the dirt on site • Reduction in the size of driveway and size of motor court in the front yard; motor court was shortened by approx. 20' • Lower the house additional 2' • Revised grading east of the motor court to provide a 2.5:1 slope where visible from Crest Road and 3:1 on the west side of the residence • Less overall disturbance of the lot • Two additional dissipaters (2 on each building pad) to disperse the overflow water from the cisterns and run-off into the canyons on the east and west side of the property • Laundry facility will utilize gray water recycling system to the degree that is allowed by the Health Department No changes are proposed to the quest house or stable. SITE CONDITIONS 7. The property is zoned RAS-2 and the gross lot area is 7.05 acres. The net lot area for development purposes is 6.02 acres or 262,368 square feet. The existing property is currently vacant. 8. In 2015 the applicant requested to subdivide the existing vacant lot known as 23 Crest Road East, totaling 7.055 acres (gross) into 2 parcels. In February 2016 the applicant withdrew an application for a subdivision. 9. A natural drainage course is located along the western portion of the. lot and a blue line stream, which is a part of the Klondike Canyon System, is located approximately 200 feet south of the southern property line of the lot. The lot is also located in proximity to the Geotechnical Hazardous area of the City, known as the Flying Triangle. A geotechnical and geological report prepared for the subdivision ZC NO. 902, 23 Crest E. states that the crown of a landslide (Flying Triangle) is about 230 feet west of the southwestern portion of the lot. 10. The single-family residence on the lot as it is currently proposed is categorically exempt pursuant to the California Environmental Quality Act (CEQA), Class 3. However, the Planning Commission and/or City Council may require additional information to aid them in the decision -making process and place conditions on the development, which are site specific. MUNICIPAL CODE COMPLIANCE 11. The new residence is proposed at 10,400 square feet and finished floor level of the residence will be between 15-20' below Crest Road (depending where on Crest Road one is located). With the highest ridgeline of the house at 20', 0-5 feet of the house will be visible from the street, (depending where on Crest Road one is located). The attached garage will have a maximum ridge height of 15' from finished floor. The basement is proposed to be 10,400 square feet and be contained entirely within the footprint of the new residence and will be 15' in depth. Per the applicant, the residence is proposed on the shallowest sloped area with a basement being added to increase the residence size while reducing the footprint. None of the proposed structures are in setbacks. 12. The lot drains to the southwest and south east of the property and the run-off from the residential (upper building pad) is proposed to be collected and stored in two cisterns that are 50' long and 10' in diameter and located on the upper northeast portion of the lot under the driveway and two smaller cisterns, 25' long and 4' in diameter located on the lower pad. Two dissipaters are proposed on each building pad, on both sides of the development (east and west) to help collect the overflow from the cisterns and to filter stormwater from the building pads. The cistern storage method stores the difference in stormwater runoff volume between the pre and post construction conditions. The runoff would first pass through a pre- treatment system and then enter into the cisterns storage barrels. In order to distribute the runoff between the cisterns, a pipe connects the barrels. The runoff will then enter a manhole containing a pump. The pump will turn on when the runoff reaches a specified (overflow) level and it will pump the excess volume out for irrigation. When the storm volume exceeds the storage capacity of the tanks, the water will flow through an overflow pipe and be slowly discharged through the dissipaters. In the previously proposed request to subdivide the lot (since withdrawn), the applicants have also proposed containment cisterns as a method of controlling water run-off. Willdan Engineering, City's contracted engineering firm, reviewed the proposed containment system and deemed it adequate to protect the down hill properties from water run-off from the site. At that time only one set of cisterns was proposed at the upper pad of the lot. ZC NO. 902, 23 Crest E. LA County grading/drainage engineer and the building official were present at one of the Planning Commission meetings and at a City Council meeting and described their role in reviewing proposed developments. The engineer provided information on drainage requirements for new construction. The proposed drainage method will have to meet building code requirements, together with compliance with the Low Impact Development Ordinance, due to land development activities for construction of a new single-family residence where one acre or more of land is disturbed, and where the project adds 10,000 square feet or more of impervious surface. (Chapter 8.32 of the Rolling Hills Municipal Code). 13. The applicant also proposes a new driveway off of Crest Road East. Per the Fire Department requirement, the driveway will be 20' wide and include a turn -around area to accommodate fire truck access. The Traffic Commission reviewed the proposed apron on July 28, 2016 and recommended approval. A not to exceed 3' high retaining wall with a swale is proposed along the north and east sides of the driveway and motor court. A 600 square foot parking pad, east of the main entrance and adjacent to the driveway is proposed to accommodate guest parking. Both, the driveway and the parking pad location and size meet the zoning code provisions. 14. A 1,300 square foot stable - first floor and a 792 square foot loft with a 264 square foot covered porch and 2,250 square foot corral is proposed as part of the guesthouse building pad that will be accessed by both a 10' wide stable pathways on a 25% slope, accessed from Crest Road and a proposed (for pedestrians) 780 square foot stairway with 3' high maximum walls that joins the residence pad and the guesthouse pad. A 3' high retaining wall is required just north of the stable and will have a swale behind it to collect drainage. Pursuant to the zoning code requirements the following is applicable to this request: REQUIREMENTS PROPOSED Minimum 6' wide access with roughened surface 10 'wide access -way from Crest Road with roughened surface (not paved) Stable, corral not to be located on slopes greater than 4:1 Grading is included for the entire pad (guest house and stable/corral). 2,475 c.y. cut, 0 c.y. fill;. 750 c.y. over -excavation and 885 c.y. re -compaction; for a total of 4,110 c.y. Not in front yard or side or front setback. May be located up. to 25' in rear setback. Not proposed in any setback Stable min. 35' from any residential structure Proposed stable more than 35' from any residential structure. Stable building to be designed for rural and Stable is proposed with 4 stalls, 400 sf of ZC NO. 902, 23 Crest E. agricultural uses only, but may include storage for vehicles, household items agricultural storage, 73 sf feed room, and tack space in the loft (792 sf) which is 37.9% of the structure Size to include the entire footprint including loft, if any Ground floor (1,300 sf.): 593 sf stalls, 234 sf center aisle, 73 sf feed room, 400 sf agricultural storage; Loft (792 sf is tack room) Minimum of 60% shall be maintained for agricultural uses Agricultural uses: 1,300 sf (ground floor) 62.1 % Maximum of 40% not to exceed 800 s.f. may be maintained for a tack room use Tack use area comprises 792 sf. or 37.9% Includes tack room/storage & bathroom Tack area may have sanitary and kitchen amenities Bathroom proposed; no kitchen Tack area may have glazed openings Condition of approval. Agricultural space entry doors to be min. 4'wide & 7.5' high; appearance of a stable door Condition of approval. Loft is permitted Loft; proposed for tack room purposes Loft plate height may not exceed 7' The total height of the structure at its highest peak is proposed to be 21' with a 7' plate height shown for the loft. (Plate heights per condition of approval.) Exterior area of stables may not to be paved Dirt or D.G. (condition of approval) Corral minimum 550 sf.; fenced and contiguous to stable. (Planning Commission may determine the size of a corral) Proposed 2,250 sq. ft. corral enclosed with 3' high wall on north side Access slope not to exceed 25% From main driveway and Crest Road with 25% maximum slope Commercial uses or sleeping is not allowed Applicant is not proposing any commercial uses or sleeping in the stable The applicant must comply with all other requirements of Chapter 17.18 of the Zoning Ordinance pertaining to stables, as well as to all other regulations including, but not be limited to undergrounding of utility lines to the structures, lighting, roof material, Fire Department requirements and others. The following table lists stables /sizes approved since 2011. LOCATION SQUARE FEET/ NO. OF STORIES 11 Blackwater Cyn. Rd. 890 sq. ft. one story 5 Buggy Whip 890 sq. ft. one story 0 Chestnut 900 sq. ft. one story 9 Chuckwagon Rd. . 1,296 sq. ft. first floor / 792 sq. ft. loft 2,088 sq.ft. total 10 Crest Rd. W. 735 sq. ft. first floor / 453 sq. ft. loft 1,188 sq.ft. total ZC NO. 902, 23 Crest E. 49 Eastfield 600 sq. ft. one story 12 Johns Cyn. Rd. 735 sq. ft. one story 3 Meadowlark 480 sf. first floor / 360 sf. loft 840 sq.ft. total 29 Middleridge Rd. S. 2,160 sq. ft. first floor / 800 sf. loft with center aisle; 2,960 sq.ft. total 6 Portuguese Bend Rd. 450 sq. ft. one story 77 Crest Rd. E 3,456 sq. ft. first floor/ 235 sq.ft. loft with center isle; 3,691 sq.ft. total 1 Pine Tree Lane 2,976 sq. ft. one story 11 Saddleback 2,415 sq. ft. with 625 sq. ft. loft with center isle; 3,040 sq.ft. total 5 Pine Tree Lane 1,810 sq. ft. with 611 sq. ft. loft; 2,421 sq.f.t total 34 Saddleback Rd. 1,140 sq.ft. - one story 23 Crest Rd. E. Proposed 1,300 sq.ft. with 792 sq.ft. loft; total - 2,092 sq.ft. 15. An 800 square foot guesthouse with 105 square foot covered porch is proposed with a 14.6' high maximum ridgeline plus chimneys. Section 17.16.210 (A)(5) of the Zoning Ordinance contains conditions for a guesthouse, subject to approval of a conditional use permit. These conditions, listed below, are intended to ensure that such structures are ancillary uses, do not eliminate an existing or future development for a stable and are not converted to other than permitted uses. REQUIREMENTS PROPOSED Shall not exceed eight hundred square feet An 800 square foot guesthouse is proposed. Shall not be located in the front yard or any setback. The guesthouse is not proposed to be in the front yard or in any setback. A kitchenette and sanitary facility consisting of a shower, sink and toilet shall be permitted. Applicant proposes a kitchenette and a sanitary facility No vehicular access or paved parking area shall be developed within fifty feet of the guesthouse. The driveway is more than fifty feet away. Occupancy of the guesthouse shall be limited to persons employed on the premises, the immediate family of the occupants of the main residence or by the temporary guests of the occupants of the main residence. No temporary guest may remain in occupancy for more than thirty days in any six-month period. This is a standard condition of approval. Renting of a guesthouse is prohibited. This is a standard condition of approval. ZC NO. 902, 23 Crest E. 16. The proposed disturbed area of the lot will be 95,850 square feet and 36.5% disturbance (previously 101,090 sq.ft. and 38.53% disturbance), of the net lot area, where maximum allowed disturbance is 40% (Municipal Code 17.16.070B). Grading will entail a total of 48,180 cubic yards of dirt as follows: 15,185 c.y. cut, 7,300 c.y. fill, 11,750 c.y. over -excavation, 13,885 c.y. re -compaction and all of the dirt from the basement, 5,750 c.y. will be exported. The fill will primarily be placed below the residence and on the west side of the residence. There is no fill proposed for the lower building pad. Maximum 2:1 slopes will be created between the roadway easement and the residential building pad, between the back of the pool decking and the stable/guest house building pad and the areas to the east and west thereof. The areas closest to the front and Crest Road, on both sides of the residence, will be graded to 3:1 slope and on the eastern side 2.5:1 slope. 17. Two building pads are proposed. The residential building pad is proposed at 41,660 square feet (previously 47,325 sq.ft.) and will have coverage of 14,680 square feet or 35.3% with allowed deductions, (30% max. guideline). Pad 2 for the guesthouse and stable is proposed at 11,100 square feet with 2,259 square feet of coverage or 20.4% with allowed deductions for the trellis and portion of the porches. 18. The structural net lot coverage is proposed at 18,659 square feet or 7.1%, and with allowed deductions would be 18,189 or 6.9%, (20% max. permitted); and the total lot coverage including the structures and all hardscape and flatwork will be 35,749 square feet or 13.6% (35% max. permitted) with deductions. 19. Rolling Hills Community Association will review this project at a later date. 20. When reviewing a development application the City Council should consider whether the proposed project meets the criteria for a Site Plan Review and Conditional Use Permit, included with this report. ZC NO. 902 NEARBY PROPERTIES For information onl Address House size in sq.ft. Lot Area (gross acres) 16 Crest Road E. 5,460* 1.51 17 Crest Road E. 8,796* (under construction) 9.64 18 Crest Road E. 6,700* 3.84 22 Crest Road E. 10,367* 5.34 26 Crest Road E. 3,904 4.76 29 Crest Road E. 4,766* 6.57 30 Crest Road E. 6,572* 4.72 34 Crest Road E. 6,387 4.87 56 Portuguese Bend Road 2,270 3.21 ZC NO. 902, 23 Crest E. 58 Portuguese Bend Road 2,166 6.96 Average 5,739 5.14 23 Crest Road. E 10,400 Proposed 7.05 NOTE: The above do not include garages, basements or accessory structures. SOURCES: Assessors' records * City records CRITERIA FOR APPROVAL OF CONDITIONAL USE PERMIT: 17.42.050 Basis for approval or denial of conditional use permit. The Commission (and Council on appeal), in acting to approve a conditional use permit application, may impose conditions as are reasonably necessary to ensure the project is consistent with the General Plan, compatible with surrounding land use, and meets the provisions and intent of this title. In making such a determination, the hearing body shall find that the proposed use is in general accord with the following principles and standards: A. That the proposed conditional use is consistent with the General Plan; B. That the nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures; C. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed; D. That the proposed conditional use complies with all applicable development standards of the zone district; E. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; F. That the proposed conditional use observes the spirit and intent of this title. SITE PLAN REVIEW CRITERIA 17.46.010 Purpose. The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. 17.46.050 Required findings. ZC NO. 902, 23 Crest E. A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. B. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: 1. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; 2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; 4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 9. The project conforms to the requirements of the California Environmental Quality Act. ZC NO. 902, 23 Crest E. SUMMARY OF HYDROLOGY ANALYSIS 23 CREST ROAD EAST A City of By 6 PREPARED FOR: ROLLING HILLS CITY COUNCIL PREPARED BY: BOLTON ENGINEERING DATE: December 21, 2016 Title: STORMWATER RUNOFF CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES UVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 B Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 21f `th Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201e Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J: \13315_Hynes\dwg\C—Site Plan_2016_J.dwg 12/20/2016 4:07:09 PM ROOF RUNOFF COLLECTED . GUTTERS AND INTO DOWNSPOU ATRIUM DRAIN TO COLLECT RUNOFF AT BASE OF BERM ARTHEN BERM TO PREVENT WATER FROM GOING OVER FILL SLOPE EW RESIDENCE OOF RUNOFF COLLECTED IN GUTTERS AND INTO DOWNSPOUTS PRETREATMENT SYSTEM FINISHED GRADE\ NUNDERGROUND DRAINAGE UNE. ALL GRATES AND DOWNSPOUTS CONNECT TO THIS. a -▪ in RIVEWAY CATCH BASIN. COLLECTS DRIVEWAY AND PARKING PAD RUNOFF ACCESS MANHOLES CONNECTING. PIPE 10'0 UNDERGROUND CISTERNS. OUTLET TO PUM EACH 58' LONG UMP MANHOLE. BOTH CISTERNS CONNECT TO THIS AND OUTLET IS IRRIGATION OR OTHER APPROVED DISCHARGE `.�* RDE GRADE ROSION CONTROL ` OUTLET STRUCTURE ▪ FOR OVERFLOW. OVERFLOW PIPE TO OUTLET STRUCTURE EXISTING ',V. -GRADE Title: SCHEMATIC DIAGRAM STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 • Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 BBolton Engineering Corp. _ 25834 Narbonne Avenue Ste.210 A. Lomita, Ca. 90717 1601 Phone: (310)325-5580 Fax: (310) 32555111 Ok.:D.a20.241e S .S.: M aHOWN peon: TMN Joie 10e1e Sheet 0011 :\13315_Hynes\dwg\C-Site Plan_2016 J.dwg 12/20/2016 4:07:15 PM .'i): 4' i Ii4' i i0�LIi /)1� le7( I 1 1 I I I I (Ii I j '\ t l 11 , )`11111 j1\111\,III�i1��I ) � i el I l 4Jr %ii UNDERGROUND STORMWATER STORAGE DESIGN NARRATIVE; THE PROPOSED STORAGE META WAS DESIGNED TO STORE THE DIFFERENCE IN STORMWATER RUNOFF VOLUME BETWEEN THE PRE AND POST DEVELOPMENT CONDITIONS TIE CURRENT DESIGN 1 PROPOSES A CONTECH URBANGREEN SRPE CISTERN TO BE INSTALLED UNDER 1HE DRIVEWAY. THE METHOD OF COLLECTION AND STORAGE IS AS FOLLOWS _ • THE CISTERN NU COLLECT RUNOFF FROM THE DRIVEWAY, ROOF DOWNSPOUTS AND THE GENERAL UPPER PAD AREA. AGE BARRELS. / / Ij ✓ • THERE FALL BE TWO BARRELS EACH 10' IN DIAMETER INURE WILL FIRST PASS THROUGH A CONNOR S AND OO' LONG. BOTH BARRELS S BLL BE CONNECTED BY A PIPE AND THEN ENTER INTO THE STTO DISTRIBUTE THE RUNOFF BETWEEN THE TWO. • THE RUNOFF WILL THEN ENTER INTO A MANHOLE CONTAINING A PUMP. - • ONCE THE RUNOFF REACHES A SPECIFIED LEVEL A SUBMERSIBLE PUMP WILL TURN ON AND PUMP THE WATER TO A SPECIFIED AND APPROVED LOCATION, POTENTIALLY FOR IRRIGATION PURPOSES _— • AT 7HE PONT WHEN THE STORM VOLUME EBELOW THE 57'ORACE CAPACITY OF THE TANKS THE ADDITIONAL RUNOFF SILL FLOW THROUGH AN OVERFLOW PIPE AND DISCHARGE THROUGH ' __— — _— CALCULATIONS FOR THE SONG OF THE SYSTEM AND MANUFACTURER DETAILS S ARE BELOW. _---` — ___--__ ________________r I it 1 \ 1 1 1 GRAPHIC SCALE 80 0 80 180 (IN FEET) 1 Inch .130 ft. 1 ‘4.';z7 -------------------------------- •_ _ — _—_— -- •-- - ��;//%� -;/. ICIf1\I\1\II\\\I\I\\\``\`♦ ` -\ may♦ ` \`\ - - / / _ --- _tr.o40`° °.' O - . -v,- -' -- ',Z::::::-.1.--:-...------------...:::::::::: - - - _a°', ° ° ff: -1"..-...-----------------_-_----______.,_-_ -----`-------`°"" 0 _ e' ,,' `--'*-' _ ---=- - -------- _ __tea• �_`:.le;,ryxy111 ? _==__-tzar - �2� )' ENCE OF _= --------_.,r___ rte_ _-_ _ • ANYONS - _ _____._ _ -_-_ Z III f 1;;,,,:''72::::::,,,, ,--- ` ;- ^' '-- -..,m ----- PROPERTY LINE byw 7 `- EASEMENT SETBACK — — — — — -- (E) CONTOUR — 1300 — 1100 (P) CONTOUR ---\ (P) STRUCTURE (P) HARDSCAPE (P) POOL DECK , (P) COVERED PORCH (P) CISTERN (P) WATERSHED AREAS (P) FLOW PATH • (E) FLOWPATH �Ile�l 1 1 1 MI Till.: HYDROLOGY EXHIBIT STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 OIL.1,1: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. B_25834 Narbonne Avenue Ste. 210 Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325.5581 10.16:0•0.28, 2818 6•016: AB SHOWN Omen: TM Joe. 18N8 8leel 1 OF 11 J:\13315_Hynes\dwg\CSite Plan 2016 J.dwg 12/20/2016 4:07:21 PM d 4 OPTIONAL PRETREATMENT SYSTEM: VORTECHS. VORTSENTRY, VORTSENTRY HS OR CDS INLET INLET/OUTLET PIPES SIZED PER PROJECT REQUIREMENTS MULTIPLE BARRELS CAN BE ADDED PER PROJECT REQUIREMENTS KEY 0 1. RIGID OR FLEXIBLE PAVEMENT. PLAN VIEW 2. GRANULAR COMPACTED ROAD BASE 3. ANY SUITABLE NATIVE OR GENERAL BACKFILL, SEE ENGINEER PLANS. ' 4. WELL GRADED GRANULAR FILL. ASTM 02321 CLASS I, II, III, OR EQUIVALENT. COMPACT TO MIN. 90% STANDARD DENSITY PER PASHTO TB9. MAY INCLUDE ROAD BASE. 6. RELATIVELY LOOSE GRANULAR BEDDING. ROUGHLY SHAPED TO FIT BOTTOM OF BARREL, 4' TO 0' (102 TO 152 mm) DEPTH, PER ASTM 02321 CLASS I, II, III, OR OTHER SUITABLE GRANULAR MATERIAL, 5, CRUSHED STONE FILL UNDER COLLAR AND AROUND RISERS. ACCESS COVER PAVEMENT HOPE RISER PIPE 14' 0' (4287 mm) OR 22'-0' (8705 mm) STANDARD'. -y ' ACCESS RISERS 038' (900 mm) MIN. STANDARD SPACING REQUIREMENTS ' BETWEEN SPRING LINES • PIPE DIAMETER /2 WATERLINE FOR REUSE INLET FROM PRETREATMENT SUITABILITY OF NATIVE BACKFILL TO BE VERIFIED BY ENGINEER OF RECORD OPTIONAL INTERNAL SUBMERSIBLE PUMP W/ FLOAT CONTROL BULKHEADS STEEL REINFORCED POLY -ETHYLENE PLATE 1 Fi 2 REINFORCED CONCRETE COLLAR BY OTHERS OUTLET TO PUMP OR • FINAL TREATMENT ELEVATION VIEW URBANGREEN" TO REUSE OR FINAL TREATMENT PUMP MANHOLE PIPE CONNECTIONS BOOTED OR FLANGED "LENGTH OF BARREL RUNS MAY BE EXTENDED WITH WELDED COUPLER VENT PIPE OVERFLOW OUTLET ACCESS COVER TO REUSE OR FINALS TREATMENT OPTIONAL CITY MAKE-UP INLET FLOATING OUTLET OPTIONAL SUBMERSIBLE PUMP WI FLOAT CONTROL LOWER PAD UPPER PAD INLET/OUTLET PIPE FROM PRETREATMENT OPTIONAL PRETREATMENT STRUCTURE STORAGE AVAILABILITY PER DIAMETER DIAMETER (IN / mm) AVAILABLE STORAGE PER L.F. (C.F./m3) AVAILABLE STORAGE PER L.P, (GAL. / L) 4A/1200 12.17/0.34 91.02/316 5411360 60/1500 72/ 1500 16.40/°AA 19.01 /0.64 27.311/0.11 37.26/1.05 116.20/437 14122/539 204.78/776 278.74 1 1050 364.07/1380 /3100 36/POO 120/3000 ACCESS RISER 4687/1.38 7805/2,15 568.67/2,56 OPTIONAL PUMP MANHOLE OVERFLOW ISOMETRIC VIEW OUTLET TO REUSE OR FINAL TREATMENT OPTIONAL CITY MAKE-UP INLET PUMP MANHOLE INLET GENERAL NOTES 1. CONTECH TO PROVIDE ALL MATERIALS UNLESS NOTED OTHERWISE. • 2. FOR SITE SPECIFIC DRAWINGS WITH DETAILED STRUCTURE, CAPACITY AND BACKFILL DETAILS, PLEASE CONTACT YOUR CONTECH CONSTRUCTION PRODUCTS INC REPRESENTATIVE. w.w.contoch-cpl.com 3. ALL ELEVATIONS, DIMENSIONS AND LOCATIONS OF RISERS AND INLETS SHALL BE VERIFIED BY THE ENGINEER OF RECORD. 4. PRIOR TO INSTALLATION OF THE SYSTEM A PRE -CONSTRUCTION MEETING SHALL BE CONDUCTED. THOSE REQUIRED TO ATTEND ARE THE SUPPLIER OF THE SYSTEM, THE GENERAL CONTRACTOR. SUB -CONTRACTORS AND THE ENGINEER. S. THE CISTERN IS MANUFACTURED FROM STEEL REINFORCED POLYETHYLENE PLASTIC. N. SYSTEM TO MEETAASHTO HS20MS25 LIVE LOADING, PER ASHTO LRFD SECTION 12. 7. ACCESS COVERS TO MEET ASEITO M30S LOAD RATING. B. MINIMUM COVER IS EQUAL TO PIPE DIAMETERS AND NO LESS THAN 12 -INCHES (306 mm) FROM TOP OF PIPE TO BOTTOM OF PAVEMENT. 07? (1800 mm) AND 054' (2100 mm) PIPE MINIMUM COVER IS 18 -INCHES (457 mm), 088' (2400 mm) PIPE MINIMUM COVER IS 24 -INCHES (81S mm), 0120' (3000 mm) PIPE MINIMUM COVER IS 34 -INCHES (900 mm). 8. FOR INFORMATION ON PRE-TREATMENT SYSTEMS, REFERENCE CONTECH PRE-TREATMENT SYSTEM STANDARD DETAILS OR CONTACT YOUR LOCAL CONTECH REPRESENTATIVE. INSTALLATION NOTES A. INSTALLATION GUIDE TO BE REVIEWED BY CONTRACTOR PRIOR TO INSTALLATION, B. CONTRACTOR TO PROVIDE, INSTALL AND GROUT ALL INLET AND OUTLET PIPES. C. CONTRACTOR TO PROVIDE AND INSTALL ALL BEDDING AND BACKFILL MATERIAL. D. PRIOR TO PLACING BEDDING. THE FOUNDATION MUST BE CONSTRUCTED TO A UNIFORM AND STABLE GRADE. IN THE EVENT THAT UNSUITABLE FOUNDATION MATERIALS ARE ENCOUNTERED DURING EXCAVATION, A GEOGRID SHALL BE UTILIZED OR UNSUITABLE MATERIAL SHALL BE REMOVED AND BROUGHT BACK TO GRADE WITH FILL MATERIAL AS • APPROVED BY THE ENGINEER OF RECORD. ONCE THE FOUNDATION PREPARATION IS COMPLETE, THE BEDDING MATERIAL CAN BE PLACED. E. STONE EMBEDMENT MATERIAL SHALL BE INSTALLED TO 95% STANDARD PROCTOR DENSITY AND PLACED IN 8 -INCH (152 mm) TO &INCH (203 mm) LIFTS SUCH THAT THERE IS NO MORE THAN A TWO LIFT DIFFERENTIAL BETWEEN ANY OF THE BARRELS ATANY TIME. GRANULAR BACKFILL MATERIAL SHALL BE COMPACTED TO 90% SPD. BACKFILLING SHALL BE ADVANCED ALONG THE LENGTH OF THE BARRELS AT THE SAME RATE TO AVOID DIFFERENTIAL LOADING AND DISPLACEMENT OF THE BARRELS. THE MINIMUM PIPE SPACING MUST BE MAINTAINED. F. REFER TO INSTALLATION GUIDE FOR TEMPORARY CONSTRUCTION LOADING GUIDELINES. G. IT IS ALWAYS THE RESPONSIBILITY OF THE CONTRACTOR TO FOLLOW OSHA GUIDELINES FOR SAFE PRACTICES. H. GENERAL INSTALLATION METHODS AND MATERIALS TO BE IN ACCORDANCE WITH ASTM 02321. CONTECH' ENGINEERED SOLUTIONS LLC wmx.conlochES.com • 9025 Cenln Porte Dr., Su. 400. Weal Cheater, OH 45069 800336.1122 6136457000 6136157993 FAX URBANGREEN SRPE CISTERN STANDARD DETAIL Tllle: CISTERN DETAILING STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 BBolton Engineering Corp. _ 25834 Narbonne Avenue Ste. 210 Lomita, Ca. 90717 1171111 Phone:(310) 325-5580 Fax (310) 325.5581 D01:040. 20.2016 80.14 AS BHowN Omm: 1MN 444 13316 60.011 OF 11 :\13315_Hynes\dwg\C-Site PIBn_2016 J.dwg 12/20/2016 4:07:26 PM Hydrology & Hydraulics: 25 Year Storm Undeveloped Lot Proposed Development Notes Lot Area (sf) 307,314 307,314 Analyze Entire Site Lot Area (acres) 7,055 7.055 - Developed Area Watershed (s.f.) 307,314 307,314 Analyze Entire Site Developed Area Watershed (acres) 7.0550 7.0550 - Structures (sf) 0 18,134 - Hardscape (sf) 6,000 22,985 + Portion of Crest Road on Property Total Structural+ Hardscape 6,000 41,119 - Impervious (%) 1.95% 13.38% - Flow Path (ft) 950 1220 Longest flow path for runoff to reach convergence point of two canyon streams below project site. Change in Elevation (ft) 245 245 Slope (%) 25.79% 20.08% Cu 0.8499 0.8383 Undeveloped Runoff Coeffecient Cd 0.8509 0.8466 Developed Runoff Coeffecient Tc (min) 7 9 Time of Concentration Flow Rate (cfs) 13.42 11.87 Volume (ft3) 36,708 44,110 - . Increase in flow path length = decrease in slope and flow rate Increase in Flow Rate (cfs) -1.55 Increase in Volume (ft3) 7,402 - STORAGE TANK NEEDS TO STORE AMINIMUM OF 7,402 FT3 OF RUNOFF - 55,367 GAL OF RUNOFF - CONTECH URBANGREEN SRPE CISTERN SIZING_Option 1 PIPE DIAMETER (IN) LENGTH OF PIPE (FT) NUMBER OF PIPES AVALIABLE STORAGE PER L.F. (GAL/L.F) PROVIDED STORAGE CAPACITY (GAL) 120 58 2 568.87 65,989 CHECK: 65,989 > 55,367 OK Rain Event Storm (Year) Undeveloped Developed Pre vs Post %ot Cistern Filled it Only Storing Difference in Pre Vs. a 3 zv l n,o % of Volume (Difference of Pre vs Post) Stored by Additional Volume Stored (Above Difference in Pre vs Post) Cubic Feet Flow Rate (cfs) 24 Hr Volume (ft3) Flow Rate (cfs) 24 Hr Volume (ft3) Flow Rate (cfs) 24 Hr Volume (ft3) 1 1.6 6,139 " 1.5511 9,168 -0.0489 3,029 34.33% 100% 5,793 2 3.01 9,675 2.8299 • 13,678 -0.1801 4,003 45.37% 100% 4,819 5 6.47 18,486 5.9961 24,089 -0.4739 ' 5,603 63.51% 100% 3,219 10 9.202 25,769 8.3701 32,266 -0.8319 6,497 73.65% 100% 2,325 25 13.42 36,708 - 11.867 44,110 :. -1.553 7,402 83.90% 100% 1,420 50 15.53 46,111 14.5554 54,052 -0.9746 7,941 90.01% 100% 881 100 19.2 56,642 16.5428 64,959 -2.6572 8,317 94.28% 100% 505 '. 500 26.84 82,959 24.4672 91,956 -2.3728 8,997 101.98% 98.06% 0 me: CALCULATION SUMMARY STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Due JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 BBolton Engineering Corp. . 25834 Narbonne Avenue Ste. 210 MA% Lomita, Ca. 90717 Phone: (310) 325.5580 Now Fax: (310) 325-5581 Dete:Deo.23, 201E Sc., AS SHOWN Dnwn: TAN .NO: 13311 Sheet 1 O 11 J:\13315_Hynes\dwg\C-Site Plan_2016 J.dwg 12/20/2016 4:07:29 PM Hydrology & Hydraulics: 25 Year Storm Undeveloped Lot Proposed Development Notes Lot Area (sf) 307,314 307,314 - Lot Area (acres) 7.055 7.055 - Developed Area Watershed (s.f.) 23,285 23,285 Guest House Pad Developed Area Watershed (acres) 0.5346 0.5346 - Structures (sf) 0 2,500 Guest House, Stable & Trellis Hardscape (sf) 0 780 Stairs Total Structural + Hardscape 0 3,280 - Impervious (%) 1.00% 14.09% - Flow Path (ft) 145 145 Flow path from top of slope to outlet structure. Change in Elevation (ft) 34 34 Slope (%) 23.45% 23.45% Cu 0.8668 0.8668 Undeveloped Runoff Coeffecient Cd 0.8671 0.8715 Developed Runoff Coeffecient To (min) 5 5 Time of Concentration Flow Rate (cfs) 1.214 1.2201 - Volume (ft3) 2,736 3,380 - Increase in Flow Rate (cfs) 0.0061 Increase in Volume (ft3) 644 - STORAGE TANK NEEDS TO STOREAMINIMUMOF 644 FT3 OF RUNOFF - 4,817 GAL OF RUNOFF - CONTECH URBANGREEN SRPE CISTERN SI21NG_Optlon 1 PIPE DIAMETER (IN) LENGTH OF PIPE (FT) NUMBER OF PIPES AVALIABLE STORAGE PER L.F. (GAL/L.F) PROVIDED STORAGE CAPACITY (GAL) 48 28 2 91.02 5,097 CHECK: 5,097 < 4,817 OK CONTECH URBANGREEN SRPE CISTERN SIZING Option 2 PIPE DIAMETER (IN) LENGTH OF PIPE (FT) NUMBER OF PIPES AVALIABLE STORAGE PER L.F. (GAUL.F) PROVIDED STORAGE CAPACITY(GAL) 54 22 2 115.2 5,069 CHECK: 5,069 < 4,817 OK nu.: CALCULATION SUMMARY STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 COW JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. B_ 25834 Narbonne Avenue Ste. 210 Lomita, Ca. 90717 VPhone: (310) 325-5580 Fax: (310)325-5581 0.W:da20,2010 8 h:M 80000 Omm: 1MN hC: 11318 880•11 0011 :\13315 Hynes\dwg\C-Site Plan_2016 J.dwg 12/20/2016 4:07:34 PM Peak Flow Hydrologic Analysis File location: J:/13315_Hynes/Documents/23 Crest Road East_Dec 2016 - Developed_25 Year.pdf Version: HydroCalc 0.3.1 -beta Input Parameters Project Name Subarea ID Area (ac) Flow Path Length (ft) Flow Path Slope (vft/hft) 50-yr Rainfall Depth (in) Percent Impervious Soil Type Design Storm Frequency Fire Factor LID 23 Crest Road East_Dec 2016 Developed_25 Year 7.055 1220.0 0.2008 5.0 0.1338 2 25-yr 0 False Output Results Modeled (25-yr) Rainfall Depth (in) Peak Intensity (in/hr) Undeveloped Runoff Coefficient (Cu) Developed Runoff Coefficient (Cd) Time of Concentration (min) Clear Peak Flow Rate (cfs) Burned Peak Flow Rate (cfs) 24 -Hr Clear Runoff Volume (ac -ft) 24 -Hr Clear Runoff Volume (cu -ft) 4.39 1.987 0.8383 0.8465 9.0 11.867 11.867 1.0126 44110.4842. 12 10 U 0 LL Hydrograph (23 Crest Road East_Dec 2016: Developed_25 Year) 200 400 600 800 1000 Time (minutes) 1200 1400 1600 Title: DEVELOPED 25 YEAR STORM CALCULATIONS 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES UVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 21r `fik Lomita, Ca. 90717 Lm Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201E Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J: \13315_Hynes\dwg\C-Site Plan_2016_J.dwg 12/20/2016 4:07:39 PM Peak Flow Hydrologic Analysis File location: J:/13315_Hynes/Documents/Hydrology_Entire Site/23 Crest Road East - Un-Developed_25 Year_w road.pdf Version: HydroCalc 0.3.1 -beta Input Parameters Project Name Subarea ID Area (ac) Flow Path Length (ft) Flow Path Slope (vft/hft) 50-yr Rainfall Depth (in) Percent Impervious Soil Type Design Storm Frequency Fire Factor LID 23 Crest Road East Un-Developed_25 Year 7.055 950.0 0.2579 5.0 0.0195 2 25-yr 0 False Output Results Modeled (25-yr) Rainfall Depth (in) Peak Intensity (in/hr) Undeveloped Runoff Coefficient (Cu) Developed Runoff Coefficient (Cd) Time of Concentration (min) Clear Peak Flow Rate (cfs) Burned Peak Flow Rate (cfs) 24 -Hr Clear Runoff Volume (ac -ft) 24 -Hr Clear Runoff Volume (cu -ft) 4.39 2.2361 0.8499 0.8509 7.0 13.4229 13.4229 0.8427 36707.9728 14 12 10 0 LT 6 Hydrograph (23 Crest Road East: Un-Devetoped_25 Year) 200 400 600 800 1000 Time (minutes) Title: UN —DEVELOPED 25 YEAR CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 1200 1400 1600 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 21C `� Lomita, Ca. 90717 LA„Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201E Scale: AS SHOWN Drawn: 7MN Job: 13315 Sheet 1 OF 11 J: \1 331 5_Hynes \dwg \C —Site Plan_2016_J.dwg 12/20/2016 4:07: 45 PM fi ji ia ea .. ,, lE:'-�.:. lR•'' f Y'�1;,� M ri ' 2 iTiy . iLAw.S .•i atp N. ... �� t.� as. -�—T M - ))1 i b 5� - Yi x[ .I"=- - i fir, Vii i t" ,N,, y{ i t�---• -.. r '"' Ft:�.-i• 00 xsnDRno�Bx�,� r h 1,. ;g,- �,. ..., f Z...� 9, ae[.' :. . 1,4- 1; ' R� t ` fs� ) i CCU, 5"• _ 1 ° . i,._� F i ^� }F- rt-t _.€ ' .' _ .fr �� _ :" i- f4C. E �. ,4.4 {,ta t . `i r e Jc A t ( 'S ff t 009 ! rei �' • i t i �I ■ 7' :;�� 5 .,.. . a %. S i d f i• .„+-...1 _"{ t I F� I r�t,?I 11-'4,7 "� i `; , !s; 3 i - • .= •r /,t g•-:-..,,,, 'J .'--ht € LI'3 L��--� I .r" ._..41.. .. � —P=—>sd� '' _ - -' 3� } �ii " i • - r 5P I .d A }} K 1 i 13t1 '- t I } •,•••.[ C2 t f Lel- �- .0 j: �. F jeOM[Ha I� "� ay4� sz fr -- n ._....„,_14 J 1 f -f _ it ,•_,,t , f 1^� 1y 2 �u .CF'3'y�l"7 •l h 7�E —T+. ) -r,', xw:. i ,K IDS {'. `i"' `' :' � i`II{ILs- - r' 1 f i !:"�•4 s r +�±_ if t!! 7�.,1_ Ff .11 \�� t REDONDO BEACH 1-H13 1 F t -h 1 r . r i. � .- & 'i,� i ^-I.rp+ t 4 .ry i' LONG BEACH 1-H1.5 y� ce, I S F�1 i t-; "tsa"' t .yf1 ; i� r '- + 1 - _ .. �{ t .�a. �"... '. lJ''- -,, ,3,�_ -2.iC'T 3"�'d 4Giy '. -`j J :'JT, '• S i iC� �' } do-+�CnS �T 1 S 2c l !ir .� "i,. ," ! i, i {�� t 1 _t;. 4 - t s y �� 51 r �t 3 • a - f ; i t +, } if - f ,,� ,,, \ r ' 7+--r x'4:1 ,tom I is t. I,.. _ :' t fif •'N€ 1 R tiV'.; - 4:01 - . /. 't _�� fX, _ �r u H a v f - r ■ - a04 i3 1, �.,,� :* -,_t ..-`S .4• �{W s. ��i A 44::,-- 1 .� t-- A{ f,'}(`��'l 1/ --L f .0 ('4 :�f j '. 4S ; 'g f•F" jj,��,.i¢ 7.12,',-. .:y 0.13 1 v� �`axm.,�•: _ •.' K- �-mwv,M- i >'< y^ i i,ll f 1 i{I `d�y �f( ,.Z� 7 ',..!--.;•.„,..-4-......,•., .. f T I�� _ �, i�{-f�. f �.i i^M• - YTt' r{ I s! rl �at�` ti t :' f I~F F( f ,.>.1f�,• 'S .�i1.4 , t ,) e' R I3 h E tateb ♦ • jj, •� ):'.17:7;2'. --� f' � b1 Sri'S,.'e, ► 5 lT`�' '+. 'f ' -• ) ! 1i r'_ t' S �� , V s 1F fr .'17 �,•: 'cc"%• �-'` `� � �S Y t k / � - 1 ,i5"` :'ate � if f ,` �s.(ra � F � ' •d f � { j �id -_ ;� i � � 'j Y � �..:1a �� -.y s} &A$ rt Z{,' 5+. Y§ ..a� k ''. 1y Vo J . 4-? ,¢ �!{,. yi ,{4 } .�,�✓s 7.). I:— t is �t'yr �.J-�, �`i _. r , _ _ `� r °Yt �. ¢k � 1 {' Jr i ®. i ..! '� � ° _ .'. . �.w' � s • V 11 J �V ► � � k. ..f{�'• t � ff .w ✓.o Ass .f.:..t sr. .:'' �.��'� � ®�� .._ yL •, I- To'` `1 '`+dam %j '} •7 .`" ;�'�° .. ROJ CT SITE SAN PEDRO 1-111.2 w...e @Sr -..m s$lw °" 33 33'45'00•• SO 1 L 1 0 1 2 Miles C 016 CLIASSIFICATION GELES co. N J AREA y'< 7. 25 -YEAR 24 -HOUR ISOHYET REDUCTION FACTOR: 0.878 °�i 2 INCHES OF 10 -YEAR 24 -HOUR ISOHYET REDUCTION FACTOR: 0.714 (.- f$ '�N'RMNF L TORRANCE 1-111.4 .,,, _,411 . �DPA - 6D igi75 AL 50-YEAR 24 -HOUR ISOHYET eNAREA 9` Icf Title: HYDROLOGIC MAP CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. a 25834 Narbonne Avenue Ste. 21f `Lomita, Ca. 90717 Phone: (310) 325-5580 11# Fax: (310) 325-5581• Date:December 20.201E Scale: AS SHOWN Drawn: TMN Job: 13315 sheet 1 OF11 J: \1 331 5J -I yn es \dwg \C —Site Plan_2016_J.dwg 12/20/2016 4: 07: 49 PM 33' 45' 00" TORRANCE 1-H1.4 33'37'30" e 0 In m 016 7.2 INCHES OF �\ J RAINFALL DPA-6D SOIL CLASSIFICATION AREA DEBRIS POTENTIAL AREA 0 2 Miles 25 -YEAR 24 -HOUR ISOHYET REDUCTION FACTOR: 0.878 10 -YEAR 24 -HOUR ISOHYET REDUCTION FACTOR: 0.714 SAN PEDRO 50 -YEAR 24 -HOUR ISOHYET Till : HYDROLOGIC MAP CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 21f `wk Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201E Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J: \13315_Hynes\dwg\C—Site Plan_2016_J.dwg 12/20/2016 4:07:54 PM ZNJ:4el 4Z-0 sydewo pue a ea enRna y Z -< D ✓ r o r o Z G) m m D v m m z v5-< o m cn 0 C 400Z/41190 :Mf8 O O .P O 0 0 0 Title: RUNOFF COEFFICIENT CURVE CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 UNDEVELOPED RUNOFF COEFFICIENT (Cu) 0 o 0 0 O o PP O -� N W al co -4 co co O )1 I 1 1 i C lien t: JAMES P. HYNES LJVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 S � CD II (D -13 �O II II II c -o v+ • a m " o m o m 3: •0 • �_ a 13 0 a3 73 m =0 ll oo oc 0 N C CD = C z 0 _Om rO -<m mm mm zn om o� 0 C) c ;CJ m s)IaoM oNcind Jo Tuewpedea , unoa saia6uy soi B olton Engin eerin g Corp. 25834 Narbonne Avenue Ste. 21f `4, Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325-5581 DateDecember 20, 2011 Scale: AS SHO WN Drawn: TMN Job: 13315 Sheet 1 OF 11 J: \13315_Hynes\dwg\C-Site Plan_2016_J. dw g 12/20/2016 4:07:59 PM SUMMARY OF HYDROLOGY ANALYSIS 23 CREST ROAD EAST PREPARED FOR: ROLLING HILLS CITY COUNCIL PREPARED BY: BOLTON ENGINEERING DATE: December 21, 2016 Title: STORMWATER RUNOFF CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 B Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 211 `� Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201E Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J: \13315Jiynes\dwg\C—Site Plan_2016_J.dwg 12/20/2016 4:07:09 PM DP ROOF RUNOFF COLLECTED I GUTTERS AND INTO DOWNSPOUT EW RESIDENCE ATRIUM DRAIN TO COLLECT RUNOFF AT BASE OF BERM [EARTHEN BERM TO PREVENT WATER FROM GOING OVER FILL SLOPE OOF RUNOFF COLLECTED IN GUTTERS AND INTO DOWNSPOUTS PRETREATMENT SYSTEM FINISHED GRADE\ 5=e NUNDERGROUND DRAINAGE LINE. ALL GRATES AND DOWNSPOUTS CONNECT TO THIS. RIVEWAY CATCH BASIN. COLLECTS DRIVEWAY AND PARKING PAD RUNOFF ACCESS MANHOLES 10'0 UNDERGROUND CISTERNS. EACH 58' LONG CONNECTING PIP OUTLET TO PUM UMP MANHOLE. BOTH CISTERNS CONNECT TO THIS AND OUTLET IS IRRIGATION OR OTHER APPROVED DISCHARGE EXISTING "N GRADE OVERFLOW PIPE TO OUTLET STRUCTURE ROSION CONTROL OUTLET STRUCTURE FOR OVERFLOW. EXISTING `✓ GRADE Title: SCHEMATIC DIAGRAM STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: - JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 g 2583Bolton Engineering Corp. 4 Narbonne Avenue Ste. 210 Lomita, Ca. 90717 a. Phone: (310) 325-5580 Fax: (310)325-5581 Date:Dec. 20, 2016 Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J:\13315_Hynes\dwg\C-Site Plan_2016_J.dwg 12/20/2016 4:07:15 PM 1 1 1 1 I 1 i )II\ \\\!f 11 I' I J l 5- l --;-:...--1,- ,......//, 1 J ' I 1 J l r \ I�IIII li ilii lr s: \ 1 ` \\` Nt I \\\tlil IS 0 IIIIIIII II 11111 I IIIIIIII IIIIIYi Illllll)'. /titllli lll1Il IIIIIIII lilltI1i IIIItill. 11 31111'14 11111gn II IIIIIiiW hll 111 II0lltlj 1I11111I11 11iiti III11111 I 1/111 jl)tll It 11 / /10 1 1111//// /// r/ I I \`\ ! 1 it 1 1/ I I \ \t I / / / /, I 1 1 \\ I /I // 1 5- I , 1 1 1 1 11 I I l Ill I IIII, I / I ! \\\1\) 1 ) , //I1t I /'IIII(! /\., 1t / i / 1// ///// ' / i t / I '' 1 I 1 1 ! /// //17/ / /,/ l///IIIIIII°I I l i l l //////// / / /11111111111 1 1l 1 //ii/! / / I I / / / / / I /illyyill ice✓///il1/iii,' ,',, III/ ?I'll - ' '' , " / I I / l % / , j l l I I Iwi =_- ' ;/I, //l/1l//,%fil"I" i - -'/-' • //I!/////,/,,,llll -'' / • / / I/ / I ill/II ',/ / , // , // // 1d !. -___- / / • / ////// /^ --_. ! / / /I/ ////^•I !! ' / / 1 \1;t I/ //1////I ,/ !t l h / / 1 j / / /I JJJ//1/ /. I '1,11/11///// / I / / / / ii / I� ill II // / ( J - I I I III/1/,//// i/ 1// /,/// Ili/.111 / 11111/111///// 1 111/11/1/1//22/1/1 l III I!/!I/ 1111/1/1171, //!Iii'/!j/// 1 I I Ii 11/////11/ /// I I l lll,lll!//Il//i i -/ I tjlil!1!i//%ii/I/I// l+i// Ill /1 /, IIII/ II IIII///1! I i .i, J s'5- - //// X17 1/1!/, //.il ,j ,///, / /1 / 1/1/1i/1/1///i/1/!I/II II / I I !/ 11 .// I I I I r/ // I/ / // / 1,11111 I i i t\\I - 11 I I I I I 111 l ilf11 1 II t 11 1 1 1 11 1/ I I / I / \ `}}\\ 111 \1 X11' 1\\ \ SII !\\\ 1 I I I I A O IIIIll \ I 1 1 I I i i i l I\II I I I I I i I I X 1 1 1 )t I I I I I II I II i l l i ll II I II I I II tl1 1 1 1 1 1 1 . / I 1 IIMI / I / I 1 I1 �, I Il 1) 1 1 1' 1 5• I / 1 .1 11 1 11 I D / 1 II / I / / 11 1 / I l ! 1 1 1 1 111/rl�/ 11Itor rtI II I t / 1 1 III Al �1 5-1''/ 1 I I I Ily 1 1 I l I 1 I / I / I i I - `/ /(JI 1 i l I // / ;II Ii I i /l / < 1 I I I I II I I I I I l7 I ) ! I -[„/ - I i/ Ili I I i O 1/ 1 / l/ I I 1 i I i I I, J F 1 / J I .I / I i L1_ 1 I / / �I / / 1 / / ,I l , • I I 1 1 l '11/ / / II / 1 / I I I 1 1 I / I / 11 t ! I I l lI l N' illy/1!/1/ /1lptll!/ r /! / / / I r/ / 0/1/11//1„ t' r / d., ! / !/ IIII//! // / // //! t -'m I '5- // - / /ii - - - -% \ ///////l//l I\\�1\\I1\t ^� � ' , it �,i/i ' - - -r -' "^tom- f' � _ ----- -- ----- 2::::::::..:'":....---:.. ::::. - - - _ 11- -7. .. .1 : " - :_l_ - - - - - - - - . _ _ — - - ........ - - - - " -: `- \ /I \'\V, 5-/J! t 1 \ \\ \ \ ,` _ _` - ` _ifie } I ` t 1 \t \t \\\�\`�,\\�� \```�```�� ` `\` �\ `` _ _ - . / /I/I I I( t I \ \ i'��,�aJ�\`1\\\ \\ \\\ .\ 'AV-'• yr" �/y-/•�� `\ ` `_ ---- -� \\ \ \ u \ ,.\ '\1 \ \\ \\I \ \ \ !/! f/ !/i ) ( , 11 \ ♦ \\\ \` \ \\ ` . I \I 1 I H\', I I1 iI i I I! 1/ 1 1 J t 1 1 :\c;._):Q\\,-7,:\\,,.&.1-:,1,,,,, ` ` .` 1'` \ \ � `\ �� . \ \ \ l 1 1 1 I / 1 I I l lIJll/1 / I\ 1 t 1` :r,,‘ \` \ ` \` `�.\\ B.Cy `\ \ `.\ `\ `.\� - ` ' 1 1 \ 1 11 / / j / / j / / ! / /111(11 ll 1 1 1 \i 11 1 I1 1 } \ }\\\ \ ` • `\\.`\`��\`�\`\\\ \�fl'�`\`\\`�`\`�- -_ -- -- \\`\\ I / J J/,,/r/ / 5-///i ,. / ll !II I {I 7.I+i I t }\\\\ ♦ \\\`\\�\ �`�\��\\��a�` \`_\`- N.C. _ - - %\ \ l ! / ////////////////////// //z/- / 1 1,! I I , I I ) 1 I \ \ \ \ \. \. `. \•:. \. \\. \_ `- J.� \�\\_\\;.'„_.`.♦\, 3 i ) , / J i I I !1/l/1i 1l!l/l5- d j*P!I Il!/// /hi/1It irr? I 1 ' /.;;:; - - �' t 1 1 //ii% �4/ / / / UNDERGROUND STORMWATER STORAGE DESIGN NARRATIVE: THE PROPOSED STORAGE bTbILM WAS DESIGNED TO STORE THE DIFFERENCE IN STORMWATER RUNOFF VOLUME BETWEEN THE PRE AND POST DEVELOPMENT CONDITIONS. THE CURRENT DESIGN PROPOSES A CONTECH URBANGREEN SRPE CISTERN TO BE INSTALLED UNDER THE DRIVEWAY. THE METHOD OF COLLECTION AND STORAGE IS AS FOLLOWS: • THE CISTERN WILL COLLECT RUNOFF FROM THE DRIVEWAY, ROOF DOWNSPOUTS. AND THE GENERAL UPPER PAD AREA. • THE RUNOFF WILL FIRST PASS THROUGH A CONTECH INURE CDS PRE-TREATMENT SYSTEM AND THEN ENTER INTO THE STORAGE BARRELS. • THERE WILL BE TWO BARRELS EACH 10' IN DIAMETER AND 50' LONG. BOTH BARRELS WILL BE CONNECTED BY A PIPE TO DISTRIBUTE THE RUNOFF BETWEEN THE TWO. • THE RUNOFF WILL THEN ENTER INTO A MANHOLE CONTAINING A PUMP. • ONCE THE RUNOFF REACHES A SPECIFIED LEVEL A SUBMERSIBLE PUMP WILL TURN ON AND PUMP THE WATER TO A SPECIFIED AND APPROVED LOCATION, POTENTIALLY FOR IRRIGATION PURPOSES. • AT THE POINT WHEN THE STORM VOLUME EXCEEDS THE STORAGE CAPACITY OF THE TANKS, THE ADDITIONAL RUNOFF WILL FLOW THROUGH AN OVERFLOW PIPE AND DISCHARGE THROUGH AN EROSION CONTROL OUTLET STRUCTURE BELOW THE PAD. CALCULATIONS FOR THE SIZING OF THE SYSTEM AND MANUFACTURER DETAILS ARE BELOW. • \� ` \ cr:� •` \ --- ♦ t`: ----'' //' -_-_-------- _ -- - _ I / vtg 5-Y :1\ �\j�t�\ 1��\ \\ j- tiII/Illl.01,4‘1:1117.71\lt `� `\1\ \\\\\ \\ \� \"\\\ \ \ti}t}I- l \ I I II 1 II I1V\\Ili \ {i \ .1 \1 \ \ \ \ } \\`}`\\ 11\1}1 \tilt, 1 II Nltltililillttiitil t111 I I \ 1 I \ I \\\I\\\\\\\\ \\`\\t`tttit\t1I\i (II y'f)!1/ ; 1 / Itf(IIti1171///Ilt1111111/ti/I (`Iljll I I l 11 I I \1 \I \\\I1 1,0/ i �///I////// I / i, //IIII!/iI%1'tltl tl'IIIIIiI ill!/ l / /I l I 1 I \t\\ I\ \ I \ / ///J///id / ! 1/1111111111 fIb/r/IjJ 1,/tl,'J��// / // /% / / I I ; 11 tl i \I\ I\\\\!1 �!//I///� / y�/ / / !J/'!//i/J i l/tlJ/JIJN / / / / I/%j��!// , / Ul�jT'�/��JV/ /I/�/ I / / / / / / / l/ I 1 / 1 1 _ I II \I t\\\\\ YI �`� /i / / I t /, : ; / / 1 ///!J'Itii1 \ ♦ \ \ \ `\ ! ' 5-!/JI(il \ `• \ ♦ ` t /iiij/Il / / 1 \I \\ \\ ♦\ ♦♦ ♦♦\ V///I r / 1 f I . \\ \\ ♦ \\ \ dIh":' // I \\ \\ / /1 I I\ / a / / / I I \\/ l \ / ;o ' /, ;I / ! I a -' -, /.ri2 j / / / / / ` `\ --_s,u - ,//i /' // ▪ / / a r o mn- -6 /' , , a / / i /- 1 I I 1 11 1 1 \ \ / I I I 1 1 I 1 1 1 t 1 \I}\S\ \\\\ / / / / / / l� I I x ditli Il,\u / ' 4/ r/ 15-i rill / / i . r , /i/ 4s�r'///iii r ✓ , , i '�,//I Ji4ii / / j ' r r , // / / // / / / .1•1 �/% /G, �%i,•L%'//�///// / % i / / /// i I' / -- .//',"/1"//1 / / // 11.4/ ▪ o Do — 89/- ` t�=— -� • • \ I \\ 1\ \ \\\\ t / /7 tilt'/, /� ! ,t,i1//////// \\ `—````\ \1 I / GRAPHIC SCALE 0 80 160 (IN FEET) 1 inch = 80 ft. I 1I 111 ONFLUENCE ANYQNS_ _ ------ - ------- fit:\ PROPERTY LINE EASEMENT - SETBACK (E) CONTOUR (P) CONTOUR (P) STRUCTURE (P) HARDSCAPE (P) POOL DECK 1300- 1100-- (P) COVERED PORCH Ir./7"/AI /2J_ ,- (P) CISTERN s (P) WATERSHED AREAS (P) FLOW PATH (E) FLOWPATH —4 ®I I ®I I m I I Title: HYDROLOGY EXHIBIT STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. gmi 25834 Narbonne Avenue Ste. 210 Lomita, Ca. 90717 - `. Phone: (310) 325-5580 111111. Fax: (310) 325-5581 Date:Dec. 20,2016 Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J:\13315_Hynes\dwg\C-Site Plan_2016_J.dwg 12/20/2016 4:07:21 PM OPTIONAL PRETREATMENT SYSTEM: VORTECHS, VORTSENTRY, VORTSENTRY HS OR CDS INLET INLET/OUTLET PIPES SIZED PER PROJECT REQUIREMENTS MULTIPLE BARRELS CAN BE ADDED PER PROJECT REQUIREMENTS 14' 0" (4267 mm) OR 22'-0" (6706 mm) STANDARD" ACCESS RISERS 036" (900 mm) MIN. STANDARD SPACING REQUIREMENTS BETWEEN SPRING LINES = PIPE DIAMETER/2 KEY 0 1. RIGID OR FLEXIBLE PAVEMENT. 2. GRANULAR COMPACTED ROAD BASE. 3. ANY SUITABLE NATIVE OR GENERAL BACKFILL, SEE ENGINEER PLANS. 4. WELL GRADED GRANULAR FILL. ASTM D2321 CLASS 1, 11, III, OR EQUIVALENT. COMPACT TO MIN. 90% STANDARD DENSITY PER AASHTO T99. MAY INCLUDE ROAD BASE. 5. RELATIVELY LOOSE GRANULAR BEDDING, ROUGHLY SHAPED TO FIT BOTTOM OF BARREL, 4" TO 6" (102 TO 152 mm) DEPTH, PER ASTM D2321 CLASS I, II, III, OR OTHER SUITABLE GRANULAR MATERIAL. - - 6. CRUSHED STONE FILL UNDER COLLAR AND AROUND RISERS. PAVEMENT WATER LINE FOR REUSE INLET FROM PRETREATMENT SUITABILITY OF NATIVE BACKFILL TO BE VERIFIED BY ENGINEER OF RECORD ACCESS COVER HDPE RISER PIPE OPTIONAL INTERNAL SUBMERSIBLE PUMP W/ FLOAT CONTROL PLAN VIEW BULKHEADS STEEL REINFORCED POLY -ETHYLENE PLATE T F.l \ ` REINFORCED CONCRETE COLLAR BY OTHERS OUTLET TO PUMP OR FINAL TREATMENT ELEVATION VIEW URBANGREEN' VENT PIPE TO REUSE OR FINAL TREATMENT PUMP MANHOLE PIPE CONNECTIONS BOOTED OR FLANGED "LENGTH OF BARREL RUNS MAY BE EXTENDED WITH WELDED COUPLER OVERFLOW OUTLET ACCESS COVER TO REUSE OR FINAL " TREATMENT OPTIONAL CITY MAKE-UP INLET FLOATING OUTLET OPTIONAL SUBMERSIBLE PUMP W/ FLOAT CONTROL LOWER PAD UPPER PAD INLET/OUTLET PIPE FROM PRETREATMENT OPTIONAL PRETREATMENT STRUCTURE GENERAL NOTES STORAGE AVAILABILITY PER DIAMETER DIAMETER (IN / mm) AVAILABLE STORAGE PER L.F. (C.F. / m3) AVAILABLE STORAGE PER L.F. (GAL. / L) 48/1200 12.17/0.34 91.02/345 54/1350 15.4010.44- - 11520/437 60/1500 19.01/0.54 - 142.22/539 72 /1800 27.38/0.77 204.79 /776 84/2100 37.26/1.05 278.74/1056 96/2400 48.67/1.38 364.07/ 1380 120 / 3000 76.05/ 2.15 568.8712156 ACCESS RISER OPTIONAL PUMP MANHOLE OVERFLOW ISOMETRIC VIEW OUTLET TO REUSE OR FINAL TREATMENT OPTIONAL CITY MAKE-UP INLET PUMP MANHOLE INLET 1. CONTECH TO PROVIDE ALL MATERIALS UNLESS NOTED OTHERWISE. 2. FOR SITE SPECIFIC DRAWINGS WITH DETAILED STRUCTURE, CAPACITY AND BACKFILL DETAILS, PLEASE CONTACT YOUR CONTECH CONSTRUCTION PRODUCTS INC REPRESENTATIVE. www.contech-cpi.com 3. ALL ELEVATIONS, DIMENSIONS AND LOCATIONS OF RISERS AND INLETS SHALL BE VERIFIED BY THE ENGINEER OF RECORD. 4. PRIOR TO INSTALLATION OF THE SYSTEM A PRE -CONSTRUCTION MEETING SHALL BE CONDUCTED. THOSE REQUIRED TO ATTEND ARE THE SUPPLIER OF THE SYSTEM, THE GENERAL CONTRACTOR, SUB -CONTRACTORS AND THE ENGINEER. 5. THE CISTERN IS MANUFACTURED FROM STEEL REINFORCED POLYETHYLENE PLASTIC. 6. SYSTEM TO MEET AASHTO HS20/HS25 LIVE LOADING, PER AASHTO LRFD SECTION 12. 7. ACCESS COVERS TO MEET AASHTO M306 LOAD RATING. 8. MINIMUM COVER IS EQUAL TO PIPE DIAMETER/5 AND NO LESS THAN 12 -INCHES (305 mm) FROM TOP OF PIPE TO BOTTOM OF PAVEMENT. 072" (1800 mm) AND 084" (2100 mm) PIPE MINIMUM COVER IS 18 -INCHES (457 mm), 096" (2400 mm) PIPE MINIMUM COVER IS 24 -INCHES (610 mm), 0120' (3000 mm) PIPE MINIMUM COVER IS 36 -INCHES (900 mm). 9. FOR INFORMATION ON PRE-TREATMENT SYSTEMS, REFERENCE CONTECH PRE-TREATMENT SYSTEM STANDARD DETAILS OR CONTACT YOUR LOCAL CONTECH REPRESENTATIVE. INSTALLATION NOTES A. INSTALLATION GUIDE TO BE REVIEWED BY CONTRACTOR PRIOR TO INSTALLATION. B. CONTRACTOR TO PROVIDE, INSTALL AND GROUT ALL INLET AND OUTLET PIPES. C. CONTRACTOR TO PROVIDE AND INSTALL ALL BEDDING AND BACKFILL MATERIAL. D. PRIOR TO PLACING BEDDING, THE FOUNDATION MUST BE CONSTRUCTED TO A UNIFORM AND STABLE GRADE. IN THE EVENT THAT UNSUITABLE FOUNDATION MATERIALS ARE ENCOUNTERED DURING EXCAVATION, A GEOGRID SHALL BE UTILIZED OR UNSUITABLE MATERIAL SHALL BE REMOVED AND BROUGHT BACK TO GRADE WITH FILL MATERIAL AS APPROVED BY THE ENGINEER OF RECORD. ONCE THE FOUNDATION PREPARATION IS COMPLETE, THE BEDDING MATERIAL CAN BE PLACED. E. STONE EMBEDMENT MATERIAL SHALL BE INSTALLED TO 95% STANDARD PROCTOR DENSITY AND PLACED IN 6 -INCH (152 mm) TO 8 -INCH (203 mm) LIFTS SUCH THAT THERE IS NO MORE THAN A TWO LIFT DIFFERENTIAL BETWEEN ANY OF THE BARRELS AT ANY TIME. GRANULAR BACKFILL MATERIAL SHALL BE COMPACTED TO 90% SPD. BACKFILLING SHALL BE ADVANCED ALONG THE LENGTH OF THE BARRELS AT THE SAME RATE TO AVOID DIFFERENTIAL LOADING AND DISPLACEMENT OF THE BARRELS. THE MINIMUM PIPE -SPACING MUST BE MAINTAINED. F. REFER TO INSTALLATION GUIDE FOR TEMPORARY CONSTRUCTION LOADING GUIDELINES. G. IT IS ALWAYS THE RESPONSIBILITY OF THE CONTRACTOR TO FOLLOW OSHA GUIDELINES FOR SAFE PRACTICES. H. GENERAL INSTALLATION METHODS AND MATERIALS TO BE IN ACCORDANCE WITH ASTM D2321. CO TECH. ENGINEERED SOLUTIONS LLC www.contechES.com 9025 Centre Pointe Dr., Suite 400, West Chester, OH 45069 800-338-1122 513-645-7000 - 513-645-7993 FAX URBANGREEN SRPE CISTERN STANDARD DETAIL Title: CISTERN DETAILING STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. gm 25834 Narbonne Avenue Ste. 210 Lomita, Ca. 90717 `''% Phone: (310) 325-5580 111111. Fax: (310) 325-5581 Date:Dec.20, 2016 Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J:\13315_Hynes\dwg\C-Site Plan_2016_J.dwg 12/20/2016 4:07:26 PM Hydrology & Hydraulics: 25 Year Storm Undeveloped Lot Proposed Development Notes Lot Area (sf) 307,314 307,314 Analyze Entire Site Lot Area (acres) 7.055 7.055 Developed Area Watershed (s.f.) 307,314 307,314 Analyze Entire Site Developed Area Watershed (acres) 7.0550 7.0550 Structures (sf) 0 18,134 Hardscape (sf) 6,000 22,985 + Portion of Crest Road on Property Total Structural + Hardscape 6,000 41,119 Impervious (%) 1.95% 13.38% Flow Path (ft) 950 1220 Change in Elevation (ft) 245 245 Slope (%) 25.79% 20.08% Longest flow path for runoff to reach convergence point of two canyon streams below project she. Cu Cd. 0.8499 0.8383 Undeveloped Runoff Coeffecient 0.8509 0.8466 Developed Runoff Coeffecient Tc (min) 7 9 Time of Concentration Flow Rate (cfs) 13.42 11.87 Volume (ft3) 36,708 44,110 Increase in Flow Rate (cfs) -1.55 Increase in flow path length = decrease in slope and flow rate Increase in Volume (ft3) 7,402 STORAGE TANK NEEDS TO STOREAMINIMUM OF 7,402 FT3 OF RUNOFF 55,367 GAL OF RUNOFF CONTECH URBANGREEN SRPE CISTERN SIZING_Option 1 PIPE DIAMETER (IN) LENGTH OF PIPE (FT) NUMBER OF PIPES AVALIABLE STORAGE PER L.F. (GAUL.F) PROVIDED STORAGE CAPACITY (GAL) 120 58 2 568.87 65,989 CHECK: 65,989 > 55,367 OK Rain Event ear) Year (Y ) Undeveloped Developed p Pre vs Post % of Cistern Filled it Only Storing Difference in Pre Vs. Pnct \/nIttma % of Volume . (Difference of Pre vs Post) Stored by Cictarnc Additional Volume Stored (Above Difference in Pre vs Post) Cubic Feet Flow Rate (cfs) 24 Hr Volume (ft3) (cfs) Flow Rate 24 Hr Volume (ft3) Flow Rate (cfs) 24 Hr Volume (ft3) 1 1.6 6,139 1.5511 9,168 ` -0.0489 3,029 34.33% 100% ' 5,793 2 3.01 9,675 2.8299 13,678 -0.1801 4,003 45.37% 100% 4,819 5 6.47 18,486 5.9961 24,089 -0.4739 5,603 63.51% 100% 3,219 10 9.202 25,769 8.3701 32,266 -0.8319 6,497 73.65% 100% 2,325 25 13.42 36,708 11.867 > 44,110 -1.553 7,402 83.90% 100% 1,420 50 15.53 46,111 14.5554 54,052 -0.9746 7,941 90.01% 100% 881 100 19.2 56,642 16.5428 64, 959 , -2.6572 8,317 94.28% 100% 505 500 26.84 82,959 24.4672 91,956 -2.3728 8,997 101.98% 98.06% 0 Title: CALCULATION SUMMARY STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Clien : JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 BAmBolton Engineering Corp. 25834 Narbonne Avenue Ste. 210 Lomita, Ca. 90717 `K. . Phone: (310) 325-5580 Fax: (310) 325-5581 Date:Dec. 20, 2016 Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J:\13315_Hynes\dwg\C-Site Plan_2016 J.dwg 12/20/2016 4:07:29 PM Hydrology & Hydraulics: 25 Year Storm Undeveloped Lot Proposed Development Notes Lot Area (sf) 307,314 307,314 - Lot Area (acres) 7.055 7.055 - Developed Area Watershed (s.f.) 23,285 23,285 Guest House Pad Developed Area Watershed (acres) 0.5346 0.5346 - Structures (sf) 0 2,500 Guest House, Stable & Trellis Hardscape (sf) 0 780 Stairs Total Structural + Hardscape 0 3,280 - Impervious (%) 1.00% 14.09% - Flow Path (ft) 145 145 Flow path from top of slope to outlet structure. Change in Elevation (ft) 34 34 Slope (%) 23.45% 23.45% Cu 0.8668 0.8668 Undeveloped Runoff Coeffecient Cd 0.8671 0.8715 Developed Runoff Coeffecient Tc (min) 5 5 Time of Concentration Flow Rate (cfs) 1.214 1.2201 - • Volume (ft3) 2,736 3,380 - Increase in Flow Rate (cfs) 0.0061 Increase in Volume (ft3) 644 - STORAGE TANK NEEDS TO STORE A MINIMUM OF 644 FT3 OF RUNOFF- - 4,817 GAL OF RUNOFF - CONTECH URBANGREEN SRPE CISTERN SIZING_Option 1 PIPE DIAMETER (IN) LENGTH OF PIPE (FT) NUMBER OF PIPES AVALIABLE STORAGE PER L.F. (GAL/L.F) PROVIDED STORAGE CAPACITY (GAL) 48 28 2 91.02 5,097 CHECK: 5,097 < 4,817 OK CONTECH URBANGREEN SRPE CISTERN SIZING_Option 2 PIPE DIAMETER (IN) LENGTH OF PIPE (FT) NUMBER OF PIPES AVALIABLE STORAGE PER L.F. (GAL/L.F) PROVIDED STORAGE CAPAC[TY(GAL) 54 22 2 115.2 5,069 CHECK: 5,069 < 4,817 OK Title: CALCULATION SUMMARY STORMWATER RUNOFF 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 gBolton Engineering Corp. � 25834 Narbonne Avenue Ste. 210 `n Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325-5581 Date:Dee. 20.2016 Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J:\13315_Hynes\dwg\C-Site Plan_2016 J.dwg 12/20/2016 4:07:34 PM Peak Flow Hydrologic Analysis File location: J:/13315_Hynes/Documents/23 Crest Road East_Dec 2016 - Developed_25 Year.pdf Version: HydroCalc 0.3.1 -beta Input Parameters Project Name Subarea ID Area (ac) Flow Path Length (ft) Flow Path Slope (vft/hft) 50-yr Rainfall Depth (in) Percent Impervious Soil Type Design Storm Frequency Fire Factor LID 23 Crest Road East_Dec 2016 Developed_25 Year 7.055 1220.0 0.2008 5.0 0.1338 2 25-yr 0 False Output Results Modeled (25-yr) Rainfall Depth (in) Peak Intensity (in/hr) Undeveloped Runoff Coefficient (Cu) Developed Runoff Coefficient (Cd) Time of Concentration (min) Clear Peak Flow Rate (cfs) Burned Peak Flow Rate (cfs) 24 -Hr Clear Runoff Volume (ac -ft) 24 -Hr Clear Runoff Volume (cu -ft) 4.39 1.987 0.8383 0.8465 9.0 11.867 11.867 1.0126 44110.4842 12 10 Hydrograph (23 Crest Road East_Dec 2016: Developed_25 Year) 0 200 400 600 800 1000 Time (minutes) 1 1200 1400 1600 Title: DEVELOPED 25 YEAR STORM CALCULATIONS 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 21C `1% Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201E Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J: \13315_Hynes\dwg\C—Site Plan_2016_J.dwg 12/20/2016 4: 07:39 PM Peak Flow Hydrologic Analysis File location: J:/13315_Hynes/Documents/Hydrology_Entire Site/23 Crest Road East - Un-Developed_25 Year_w road.pdf Version: HydroCalc 0.3.1 -beta Input Parameters Project Name Subarea ID Area (ac) Flow Path Length (ft) Flow Path;, Slope (vft/hft)_ 50-yr Rainfall Depth (in) Percent Impervious Soil Type Design Storm Frequency Fire Factor LID 23 Crest Road East Un-Developed_25 Year 7.055 950.0 0.2579 5.0 0.0195 2 25-yr 0 False Output Results Modeled (25-yr) Rainfall Depth (in) Peak Intensity (in/hr) Undeveloped Runoff Coefficient (Cu) Developed Runoff Coefficient (Cd) Time of Concentration (min) Clear Peak Flow Rate (cfs) Burned Peak Flow Rate (cfs) 24 -Hr Clear Runoff Volume (ac -ft) 24 -Hr Clear Runoff Volume (cu -ft) 4.39 2.2361 0.8499 0.8509 7.0' 13.4229 13.4229 0.8427 36707.9728 14 12 10 Hydrograph (23 Crest Road East: Un-Developed25 Year) 200 400 600 800 1000 Time (minutes) 1200 1400 1600 Title: UN —DEVELOPED 25 YEAR CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES UVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 B Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 21f .•+Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201E Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J: \13315_Hynes\dwg\C—Site Plan_2016_J.dwg 12/20/2016 4:07: 45 PM JJ' JL JU 151 I 1-H1.3 -118° 22' 30" k.. ':""' 't I"�' ac. atit r g , 11' 1- f :, '" t:iJ i�..�r�t� 1PSItU7-: ` ns�" d t''. ..; -"...T. __ NrEri :t �,'1` - i k - t 4 �..,._s = �' z mr i " t6 >•. J "i = .• " 4 f+' �- k t mot- �t�., (< i q� : s - =Y'i 3 r"`�" 1 , 17-,-.2—„,_:,-7,, --f'-�.. Q 1'' } l +L--- : V _ .��i.: 4.r: •�+ 4.0 _ i1 {E� 1 fF -1i•? b-1" -'r-d. mss .�.L of 0`.' f Y.�' L ■ 1 �5' Y.� �. fci I 'W 3 kf .. e� C t9 a ■rli ,' {{ -:.3t - ... '�Mt i t -,, a I I 1-71--,,r%. 1 ..s -t '>,e ,vim -a k __ .*>p�/�i-... 4 r�. 'Sxs M e r �t: a•s .� X Yet i 009 i rr .i �-,-..-I j-'T Rs. -^t } IyJ■ �Py�IS - 0-1.- 10 \ -1.< - y^,v •-yyS i' �; I ....-,' t:- ) ki T { I -J� E FI • V. �,b kl _1 >i -'.`: 5 § PJ �., a ,i,,,,,\ V� " a 2 1 •' '" t L: �-- " _5a""` J� -3. � V 1- 't ( �i "5 ',k �'•• n� ,7{.1i m t "•-+ '}� x, i i, .''sf"+a.. naS •"• rR f. P I 4 S 1..Et ( 3 'J EE.rr (I Y 1k �i S--sn. ■,��i) • _ I , .-.T.� ! - 1 1 <. t �^:..�. 'yam ^•'. e V -d Y 5- I nk -� k•y \ . ` Si, j ['DOMINO "t f 51• 7 4 _ �•'A'�F,' i :_:R #! _ ,: y •/'� • .? a f - i (g}jey} ij - 7' 6 R•....- 4 _ � �-�- i'''`,.:.` y , :5 f :.\ �� JZ'- _ _? b f A�� - IBI(_Y'R I.:-1--- S ) t \. T 2 S • t 'V3. 6 t— t "". '� `� (( ,' a I • 31ib k i S _. K/, o alw e F 1` �i • .'4 yJ 1 1*Mt�F + f h {-. .�J.}S .K _,_,...�'{, ( .S ., 7 ,l r � I y� . 1. ! ��....1 :�,---, = S11 i5a� :'�s` a n d [ = •a • lid. .. r. ' 1° f ` . ? dt {fj i r Ja € J , +v 4 +. "`f }� r 6� 0 � t } _ 3 / ; i'.. t•• .'`;;tl.a- -ti �� 5 Y .( 3�`+'r..-{' it M i '1�� "' '^-. p iii �`[ ,I 1 � 1 • f 4 { F 3-j�.€ ., e 1 / I_ * ` `j _ 3 .. F l ... �f € -.;z ,�`�1 �.: sig� 37 A !•...if(.f. .. t' , gp y v i V }} 4� L , Y '•.i3 • I ai ! e i y-§ "iR€ s i 14i -� = � '"'•= V 1 !� (` ky-r+ L '4t t iol yi.il (p `^� Y� c-� t rr , l ` .I A O" W3rd 1 iy"};.dt s. �•:..ty t i { L.,. aa'+ 1 •.. 6 p� 11 _ '.C' P7 � a r:a • �1 :.+ � i E �t fS •ir r,i • a 4 `4c ..y .` e ' , , f f e_z' } � H J ! t } _ - ft {�/ --1 --- y C�'j A L FAIRS \ a *S "F lj ' Fc- ?'tom . /H 1 :./ -4. jr f�� 1'-‘7-',...1., = ({,1 '�6 {({ ix V 4 e+.S j .:P � 3 J ® -". • < ,� ` tf : in ro.tx.+c^ 1 'ill �I 1 )) 4 .. �R .:. 1 CW '^�. '.'•'.'�. ♦ i .: b 6. �`M -' - 'Y - "I�'� " Fl¢rb— t tls ` 7 '� ..�.... P t i r .F f k y � f iy: a °7: ti- :� i 4 ti •) A k.. " `?- 'h• ... t . i.,.; t -. S "_, A. e V !E H 1 �I ��t.t ,.,<:E.,.,..,„_{ ` s i I lsiTrAN 4k^ —s —ti ' $} t , � J\., ` "v i; tf t" 5. r ci� f�,,', �, Cy t } �jit i� _. 14th ; "r y f l+ Gam. �o . .-e. 3 � �ti' S>,.�, y, �ii`�i` rt. •�is.. 4 *qt.. y� } i { ;�`k 1�. .f'".,,t -- —. I t i �.i� � i �;-�t F s e' s )' i J F, t !J B � �i ? t �y {,w• NI rj ' t ;.ti . jam 1 z i I - Jr j j /..• rt 1 ' { 'J' >f - ` � -N_, `� �•+ Y...„— -..1.„=?-41, `4- 11 t 4 s L'E -i kI''zf. ;t t : { •,L-o,-�....rk--. • 7777irr•�l aft E I. 'II i �-^ '€ y t ry J. j.. •. 9 # - _ +' ; s;,. �,J Jr';a<l G J` f� rw..a .s�,s' `. gy 1 �I r i 1 ""' ; �.�€ ,-,,-•,-.t. S r . �. t'1 1kt'1'2, �f ` L ,�. "- .. �. ti f 1 , yVA ��ivi y� � g a 1�p7 ,� ... +r i i• { -� t �£1 f -_. i _ _+'-";.� • 4 , , 7 it'', .e.s..4 U.4 '. - cp ,.e. •.-• -:1' `fit �J ^Y rg f.,.r- ` .. Y j \$a, •••t �"- I t - - �„ - �t ` = .e �a, �;` t x • `O :•_ rr :. -i'` a +. fit' a13�- , .., . -•' I*. ; s .,M -lb mss& --q d ' ,' / ; C .5: I R OJECT SI TE J SAN PEDRO 1-111.2 33°45' 00" l SOIL 1 0 1 2 Miles N 016 J CLASSIFICATION AREA OELES T< 25 -YEAR 24 -HOUR ISOHYET REDUCTION FACTOR: 0.878 . h „ 72 L\CHFS of 10 -YEAR 24 -HOUR ISOHYET REDUCTION FACTOR: 0.714 p �� HAINrmi : PUBLIC WORKS TORRANCE 1-H1.4 0 DPA - 6D *Orrice ( A DEBRIS 50 -YEAR 24 -HOUR ISOHYET 4 Title: HYDROLOGIC MAP CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES UVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 B_ Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 21f `Lomita, Ca. 90717 Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201E Scale: AS SHOWN Dom: "MN Job: 13315 Sheet 1 OF11 J: \13315J-lyres\dwg\C—Site PIan_2016_J.dwg 12/20/2016 4:07: 49 PM 33°45'00" TORRANCE 1-111.4 33°37'30" N ( 016 7.2 LNCHES OF RAINFALL (DPA - 6D ARBRIS EA POTENTIAL SOIL Ct sCSIFICATION AREA 0 2 Miles 25 -YEAR 24 -HOUR ISOHYET REDUCTION FACTOR: 0.878 10 -YEAR 24 -HOUR ISOHYET REDUCTION FACTOR: 0.714 SAN PEDRO 50 -YEAR 24 -HOUR ISOHYET 1-111.2 Title: HYDROLOGIC MAP CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 Client: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 Bolton Engineering Corp. 25834 Narbonne Avenue Ste. 21C `lik Lomita, Ca. 90717 LA.Phone: (310) 325-5580 Fax: (310) 325-5581 Date:December 20, 201E Scale: AS SHOWN Drawn: TMN Job: 13315 Sheet 1 OF 11 J: \13315_Hynes\dwg\C—Site Plan_2016_J.dwg 12/20/2016 4:07:54 PM ZNO:gel VZ-0 sydeio pue eie0 eiun0 HoS:911.A 0 XION3ddV AOOl01:10.1H 1700Z/V1190 :Mf8 21f1OH/S3H3NI (I) AlISN31NI 11V INIV21 O N O 9) O 03 C) 1 O O O UNDEVELOPED RUNOFF COEFFICIENT (Cu) p O p O O PPP N Cu 4o . U1 Q) V 00 CO 0 1 CD O N 11 fD c �o "0 .D II II c -u a + 'oCD CD o m o CD 2 - 11 a • O a -0 n 3 T1 C CD o c O c o O N CD CD 3 C1 O co CD 7 C z �0 m _Om r- 0 HO rn m mm zn Om oZ O� n C m s)aoM oiignd Jo luewpedea , unoa seio6uy so- Title: RUNOFF COEFFICIENT CURVE CALCULATION SUMMARY 23 CREST ROAD EAST ROLLING HILLS, CA 90274 C lien t: JAMES P. HYNES LIVING TRUST 4147 MARITIME ROAD RANCHO PALOS VERDES, CA 90274 B Bo lton En ginee rin g Co rp. 25834 Narbonne Avenue Ste. 21C `Lomita, Ca. 90717 iL.Phone: (310) 325-5580 Fax: (310) 325-5581 Date :Decembe r 20, 201 Sca le: AS SHO WN Drawn: TM N Jo b: 13315 Sheet 1 OF 11 J: \13315J-lynes\dwg\C—Site Plan_2016_J.dwg 12/20/2016 4: 07:59 PM teest qer4 INCORPORATED JANUARY 24, 1957 NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 6-B Mtg. Date: 01/09/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR I,2 NATALIE C. KARPELES, ASSISTANT CITY ATTORNEY SUBJECT: ORDINANCE NO. 349 - AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, EXTENDING ORDINANCE NO. 348, WHICH TEMPORARILY PLACES A MORATORIUM ON THE PROCESSING AND CONSIDERATION OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF. DATE NOTICED: DECEMBER 29, 2016 ATTACHMENT: Ordinance No. 349 RECOMMENDATION Staff recommends that the City Council adopt: ORDINANCE NO. 349 - AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, EXTENDING ORDINANCE NO. 348, WHICH TEMPORARILY PLACES A MORATORIUM ON THE PROCESSING AND CONSIDERATION OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF. BACKGROUND & ANALYSIS The adoption of Measure B in March 2013 by the electorate has led to practical difficulties in the application of the City's view preservation ordinance (RHMC Chapter 17.26). The City Council has appointed a subcommittee to work collaboratively with a group of residents to rewrite the view preservation ordinance in order to address the ambiguities and uncertainties that hamper its effective application and enforcement. Pending the conclusion of that process, it is possible that application of the current view preservation ordinance will result in determinations and decisions that are inconsistent with the new ordinance being prepared. Furthermore, the processing of applications received under the current ordinance would result in the City having to expend considerable time, expense and resources to evaluating applications under an ordinance that may soon become obsolete. On November 28, 2016 with a four -fifths vote the City Council adopted an interim urgency Ordinance No. 348 to immediately suspend the utilization of Chapter 17.26 of the Rolling Hills Municipal Code for 45 days. An urgency ordinance may remain in effect for only 45 days unless it is extended by another four -fifths vote. It was noted at the November 28, 2016 meeting that after notice and a public hearing, should the City Council wish to extend the moratorium, the City Council would have to reconsider this item at a duly noticed public hearing on January 9, 2017. At the November meeting, the City Council directed the Planning Commission to commence the review of the concepts and ideas set by the subcommittee and the residents with the goal to develop an amended View Preservation Ordinance. At its December 20, 2016 meeting, the Planning Commission received the materials submitted by the City Council subcommittee and the residents and started discussion on this subject. A public forum on this topic has been scheduled for the January 17, 2017 Planning Commission meeting. At tonight's public hearing the Council by a four -fifths vote may extend the ordinance for either ten months and 15 days, with the option of an additional one-year extension at a future time; or 22 months and 15 days. In other words, this Ordinance may be extended so that its full duration is up to a maximum of two years. City Council would have the option to repeal the moratorium ordinance at any time prior to its expiration. Staff prepared two ordinances for City Council's consideration. One would extend the moratorium for 10 months and 15 days and the other for 22 months and 15 days. The former ordinance could further be extended for a maximum of one year; so the total extension for either of the ordinances would be up to a maximum of two years. ALTERNATIVES The alternatives available to the City Council include: 1. Adopting one of the proposed Ordinances; (staff recommends 22 months and 15 days extension) 2. Declining to adopt either of the proposed Ordinance; or 3. Providing staff with an alternative direction NOTIFICATION Notice of this public hearing was published in the Peninsula News on December 29, 2016 and the City Council meeting agenda was included in latest City Newsletter. The agenda and staff report were posted on the City's website and notification of this item was sent to those residents who signed up for automatic notifications of "Pending Ordinances". The staff report and the agenda were also provided to the RHCA. THIS PAGE INTENTIONALLY LEFT BLANK ORDINANCE NO. 349 AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, EXTENDING ORDINANCE NO. 349, WHICH TEMPORARILY PLACES A MORATORIUM ON THE PROCESSING AND CONSIDERATION OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF. The City Council of the City of Rolling Hills does hereby ordain as follows: SECTION 1. Interim Ordinance Extended. Ordinance No. 348, adopted on November 28, 2016, is hereby extended for 10 months and 15 days. Pursuant to Government Code Section 65858, subsection b, this Ordinance shall become effective on January 12, 2017, 45 days after adoption of Ordinance No. 348. This ordinance No. 349 may be further extended for one more year. SECTION 2. Purpose. The general plan of the City acknowledges the contribution of both trees and views to the character and beauty of the City. Recognizing that that trees and views and the benefits derived from each may come into conflict, the City's 1988 View Preservation Ordinance was established to create a process whereby a property owner could seek to abate an obstructed view balancing tree- and view -related values. In March 2013, the residents of Rolling Hills passed Measure B to amend the View Preservation Ordinance (Chapter 17.26 of the City's Municipal Code). The principal effect of Measure B was to shift the protection of the ordinance from views that are capable of being enjoyed from a property to views that were actually enjoyed from a property when the property owner acquired the property. In particular, the initiative amended the ordinance as follows: (i) only a view that existed when the current property owner "actually acquired" the property may be restored; (ii) abatement of view impairment is limited to obstructions caused by trees that were "maturing" at the date of acquisition and trees that were "mature" at the time of property acquisition are excluded from consideration; (iii) abatement of view impairment is intended to create "view corridors" and views through trees; and (iv) Measure B specified that its provisions are to be applied retroactively. Implementation of Measure B revealed various ambiguities in language, resulting in uncertainty in its application. Specifically at issue were the defmitions of "mature" and "maturing" trees; the interpretation of the date of acquisition of property; and the retroactive application of Measure B. On February 22, 2016, the City Council approved Ordinance No. 346 amending portions of the View Preservation Ordinance that were unaffected by Measure B and adopted Resolution No. 1182, which adopted administrative regulations interpreting Measure B. In mid -2016, proponents of a new initiative measure began circulating a petition in order to propose a wholesale rewrite of the View Preservation Ordinance. The City Council appointed an ad hoc subcommittee of its members to meet with the proponents in an effort to collaboratively craft a new ordinance that could be adopted by the Council without a vote of the electorate. SECTION 3. Urgency fmdings. On November 28, 2016, the City Council held a duly noticed public hearing. In light of the evidence submitted and testimony received during the public hearing, the Ordinance No. 349 (10 mos 15 days) 1 City Council fmds as follows: A. The adoption of Measure B in March 2013 by the electorate has led to practical difficulties in the application of the City's view preservation ordinance (RHMC Chapter 17.26); B. As noted in Section 2, the City Council is currently actively studying the City's current view preservation ordinance and has determined to work with City residents collaboratively to rewrite the view preservation ordinance in order to address the ambiguities and uncertainties that hamper its effective application and enforcement; C. Pending the conclusion of that process, it is possible that application of the view preservation ordinance will result in determinations and decisions that are inconsistent with the ordinance being prepared, and that considerable time, expense and resources will be devoted to evaluating applications under an ordinance that may soon become obsolete; D. Adoption of this interim ordinance is necessary to prevent inconsistent application of the City's view preservation ordinance during the pendency of this process and to avoid a threat to public health and safety; E. This interim ordinance is necessary to protect the public safety, health, and welfare, by prohibiting the acceptance, processing, and/or consideration of any application sought under the City's current view preservation ordinance. SECTION 4. Interim Zoning Regulations. Notwithstanding any provision of the Rolling Hills Municipal Code to the contrary, no applications for the protection of views and abatement of view obstructions under Chapter 17.26 shall be processed, considered or acted upon by the Committee on Trees and Views or the City Council during the pendency of this Ordinance or any extension thereof. SECTION 5. Exceptions. Enactment of this Ordinance shall not preclude the City from processing an application under Chapter 17.26 filed and accepted as complete prior to November 28, 2016. Furthermore, enactment of this Ordinance shall not preclude the City from enforcing the provisions of Section 17.26.070 of the Rolling Hills Municipal Code as to any failure or refusal of any person to comply with a final decision made under Chapter 17.26 between March 2013 and November 28, 2016. SECTION 6. Severability. If any part or provision of this Ordinance or the application to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of such part of provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable. SECTION 7. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution or policy. SECTION 8. Adoption. This ordinance is adopted pursuant to California Government Code Section 65858 and shall take effect on January 12, 2017, 45 days after adoption of Ordinance No. 348, upon adoption by a four -fifths vote of the City Council. This ordinance shall be in full force and effect for a period of 10 months and 15 days from the date it becomes effective, and may be extended for one more year so that its full duration is up to a maximum of two years. City Council would have the option Ordinance No. 349 (10 mos 15 days) - 2 to repeal the interim ordinance at any time prior to its expiration in accordance with the provisions of California Government Code Section 65858. PASSED, APPROVED AND ADOPTED this day of , 2017. BEA DIERINGER, MAYOR ATTEST: HEIDI LUCE, CITY CLERK Ordinance No. 349 (10 mos 15 days) - 3 0 STATE OF CALIFORNIA) COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) ) §§ I certify that the foregoing Ordinance No. 349 entitled: AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, EXTENDING ORDINANCE NO. 349, WHICH TEMPORARILY PLACES A MORATORIUM ON THE PROCESSING AND CONSIDERATION OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF. was approved and adopted at a regular meeting of the City Council on January 9, 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices. HEIDI LUCE CITY CLERK Ordinance No. 349 (10 mos 15 days) 4 ORDINANCE NO. 349 AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, EXTENDING ORDINANCE NO. 349, WHICH TEMPORARILY PLACES A MORATORIUM ON THE PROCESSING AND CONSIDERATION OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF. The City Council of the City of Rolling Hills does hereby ordain as follows: SECTION 1. Interim Ordinance Extended. Ordinance No. 348, adopted on November 28, 2016, is hereby extended for 22 months and 15 days. Pursuant to Government Code Section 65858, subsection b, this Ordinance shall become effective on January 12, 2017, 45 days after adoption of Ordinance No. 348. SECTION 2. Purpose. The general plan of the City acknowledges the contribution of both trees and views to the character and beauty of the City. Recognizing that that trees and views and the benefits derived from each may come into conflict, the City's 1988 View Preservation Ordinance was established to create a process whereby a property owner could seek to abate an obstructed view balancing tree- and view -related values. In March 2013, the residents of Rolling Hills passed Measure B to amend the View Preservation Ordinance (Chapter 17.26 of the City's Municipal Code). The principal effect of Measure B was to shift the protection of the ordinance from views that are capable of being enjoyed from a property to views that were actually enjoyed from a property when the property owner acquired the property. In particular, the initiative amended the ordinance as follows: (i) only a view that existed when the current property owner "actually acquired" the property may be restored; (ii) abatement of view impairment is limited to obstructions caused by trees that were "maturing" at the date of acquisition and trees that were "mature" at the time of property acquisition are excluded from consideration; (iii) abatement of view impairment is intended to create "view corridors" and views through trees; and (iv) Measure B specified that its provisions are to be applied retroactively. Implementation of Measure B revealed various ambiguities in language, resulting in uncertainty in its application. Specifically at issue were the definitions of "mature" and "maturing" trees; the interpretation of the date of acquisition of property; and the retroactive application of Measure B. On February 22, 2016, the City Council approved Ordinance No. 346 amending portions of the View Preservation Ordinance that were unaffected by Measure B and adopted Resolution No. 1182, which adopted administrative regulations interpreting Measure B. In mid -2016, proponents of a new initiative measure began circulating a petition in order to propose a wholesale rewrite of the View Preservation Ordinance. The City Council appointed an ad hoc subcommittee of its members to meet with the proponents in an effort to collaboratively craft a new ordinance that could be adopted by the Council without a vote of the electorate. SECTION 3. Urgency findings. On November 28, 2016, the City Council held a duly noticed public hearing. In light of the evidence submitted and testimony received during the public hearing, the City Council finds as follows: Ordinance No. 349 (22 mos 15 days) - 1 - A. The adoption of Measure B in March 2013 by the electorate has led to practical difficulties in the application of the City's view preservation ordinance (RHMC Chapter 17.26); B. As noted in Section 2, the City Council is currently actively studying the City's current view preservation ordinance and has determined to work with City residents collaboratively to rewrite the view preservation ordinance in order to address the ambiguities and uncertainties that hamper its effective application and enforcement; C. Pending the conclusion of that process, it is possible that application of the view preservation ordinance will result in determinations and decisions that are inconsistent with the ordinance being prepared, and that considerable time, expense and resources will be devoted to evaluating applications under an ordinance that may soon become obsolete; D. Adoption of this interim ordinance is necessary to prevent inconsistent application of the City's view preservation ordinance during the pendency of this process and to avoid a threat to public health and safety; E. This interim ordinance is necessary to protect the public safety, health, and welfare, by prohibiting the acceptance, processing, and/or consideration of any application sought under the City's current view preservation ordinance. SECTION 4. Interim Zoning Regulations. Notwithstanding any provision of the Rolling Hills Municipal Code to the contrary, no applications for the protection of views and abatement of view obstructions under Chapter 17.26 shall be processed, considered or acted upon by the Committee on Trees and Views or the City Council during the pendency of this Ordinance or any extension thereof. SECTION 5. Exceptions. Enactment of this Ordinance shall not preclude the City from processing an application under Chapter 17.26 filed and accepted as complete prior to November 28, 2016. Furthermore, enactment of this Ordinance shall not preclude the City from enforcing the provisions of Section 17.26.070 of the Rolling Hills Municipal Code as to any failure or refusal of any person to comply with a final decision made under Chapter 17.26 between March 2013 and November 28, 2016. SECTION 6. Severability. If any part or provision of this Ordinance or the application to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of such part of provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable. SECTION 7. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution or policy. SECTION 8. Adoption. This ordinance is adopted pursuant to California Government Code Section 65858 and shall take effect on January 12, 2017, 45 days after adoption of Ordinance No. 348, upon adoption by a four -fifths vote of the City Council. This ordinance shall be in full force and effect for a period of 22 months and 15 days from the date it becomes effective, which is the maximum time the interim Ordinance may be extended so that its full duration is up to a maximum of two years. City Council would have the option to repeal the interim ordinance at any time prior to its expiration in Ordinance No. 349 (22 mos 15 days) - 2 - accordance with the provisions of California Government Code Section 65858. PASSED, APPROVED AND ADOPTED this day of , 2017. BEA DIERINGER, MAYOR ATTEST: HEIDI LUCE, CITY CLERK Ordinance No. 349 (22 mos 15 days) - 3 STATE OF CALIFORNIA) COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) ) §§ I certify that the foregoing Ordinance No. 349 entitled: AN INTERIM ORDINANCE OF THE CITY OF ROLLING HILLS, EXTENDING ORDINANCE NO. 349, WHICH TEMPORARILY PLACES A MORATORIUM ON THE PROCESSING AND CONSIDERATION OF ANY APPLICATION SOUGHT UNDER THE PROVISIONS OF CHAPTER 17.26 (VIEW PRESERVATION) OF THE ROLLING HILLS MUNICIPAL CODE, AND DECLARING THE URGENCY THEREOF. was approved and adopted at a regular meeting of the City Council on January 9, 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices. HEIDI LUCE CITY CLERK Ordinance No. 349 (22 mos 15 days) 4 -