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City Council Agenda 07-24-2017MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, JULY 10, 2017 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Pro Tem Wilson at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Dieringer, Mirsch and Mayor Pro Tem Wilson. Councilmembers Absent: Councilmember Pieper and Mayor Black (excused). Others Present: Raymond R. Cruz, City Manager. Michael Jenkins, City Attorney. Yolanta Schwartz, Planning Director. Julia Stewart, Assistant Planner. Heidi Luce, City Clerk. John Hunter, John Hunter & Associates. Richard Colyear, 35 Crest Road West. Sue Breiholz, 6 Upper Blackwater Canyon Road. OPEN AGENDA - PUBLIC COMMENT WELCOME Richard Colyear, 35 Crest Road West addressed the City Council regarding the deadline for the arguments for and against the ballot measure to repeal Measure B that was placed on the November 7, 2017 ballot and expressed his discontent with the fact that the ordinance going before the Planning Commission was not available for review prior to the argument deadline as was indicated in the Citywide newsletter. Mr. Colyear further asserted his opinion that it was purposeful that the draft ordinance was not available before the deadline for arguments. Mayor Pro Tem Wilson assured Mr. Colyear that there was no conspiracy in this matter. Sue Breiholz, 6 Upper Blackwater Canyon Road addressed the City Council on behalf of Caballeros to express concern regarding the fire fuel danger in the City and asked the City Council to agendize a discussion on ways to proactively address the fire fuel danger per the letter that was sent previously by Caballeros. In response to Mr. Colyear's comments, City Attorney Jenkins stated that the Planning Commission has been working on a proposal for a View Ordinance that will come to the City Council for consideration and the intent was that the City Council would consider it before the November election. He commented that what was to be available today was simply a DRAFT that the Planning Commission has not yet seen or acted on and the City is a long way away from having a final ordinance; and for someone to see the DRAFT and assume it was the final product would be a mistake. He further commented that today was simply the deadline for putting in arguments for and against the repeal of Measure B and the deadline was the same for all parties; and both parties had the same information available to them and all the information from previous Planning Commission discussions on this matter are available as a part of the open process. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 26, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration and Approval of an Updated Operating Policy for the City -owned Automated External Defibrillator (AED). RECOMMENDATION: Approve as presented. -1- • • D. Consideration of Approval to Replace a Damaged Parking Lot Light Standard. RECOMMENDATION: Approve as presented. Councilmember Dieringer moved that the City Council approve the items on the consent calendar as presented. Councilmember Mirsch seconded the motion, which carried without objection. COMMISSION ITEMS RESOLUTION NO. 2017-09 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A MODIFICATION TO A PREVIOUSLY APPROVED PROJECT FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/SPA, TRELLIS, CONSTRUCTION OF AN 800 SQUARE FOOT RECREATION ROOM, TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 897- MODIFICATION, AT 2 HILLSIDE LANE, (LOT 60- RH), (ELKIN). Mayor Pro Tem Wilson introduced the item and asked for staff's comments. Planning Director Schwartz reviewed the applicant's request to modify a previously approved project in Zoning Case No. 897- Modificaiton at 2 Hillside Lane. She stated that the Planning Commission approved the proposed modifications to increase the size of the recreation room and to add a waterslide feature to the pool and the conditions are the same as the previous approval. She stated that is was brought to staff's attention by Councilmember Dieringer that one standard condition of approval that is usually included for all projects was not included in this resolution and it was determined that the condition was inadvertently omitted. She commented that the condition does not affect the concept or scope of the project nor does it enlarge or diminish the project and it was a clerical error that is was not included. She provided the language of the condition which states, "Prior of submittal of final working drawings to Building and Safety Department for issuance of building permits, the plans for the project shall be submitted to City Staff for verification that the final plans are in compliance with the plans approved by the City." She stated that staff proposes to add the condition to the resolution since it is not a substantive change, with the City Attorney's concurrence; and have the Chairman of the Planning Commission re-sign the resolution. Mayor Pro Tem Wilson called for public comment on the resolution. Hearing none, he asked for comments form the City Council. Following brief discussion, Councilmember Dieringer moved that the City Council receive and file Planning Commission Resolution No. 2017-09 granting approval of the applicant's request in Zoning Case No. 897 -Modification at 2 Hillside Lane as amended to add the condition provided by staff. Councilmember Mirsch seconded the motion, which carried without objection. Staff was directed to revise the resolution and have the Chairman of the Planning Commission sign it. PUBLIC HEARINGS None. OLD BUSINESS RESOLUTION NO. 1213 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A REQUEST FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENTIAL ADDITION WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALL; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A SECOND DRIVEWAY, DETACHED GARAGE, TENNIS COURT, AND STABLE AND CORRAL; AND VARIANCES TO ALLOW EXCEEDANCE OF DISTURBANCE AND GRADING LIMITS FOR A SPORTS COURT, AND ANY RELATED IMPROVEMENTS IN ZONING CASE NO. 917 AT 5 PINE TREE LANE, LOT 94-RH, (SHARNG). AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON FOR A SECOND DRIVEWAY AND A NEW PATHWAY APRON FOR ACCESS TO THE STABLE AT 5 PINE TREE LANE. Minutes City Council Meeting 07-10-17 -2- • • Mayor Pro Tem Wilson introduced the item and asked for staff's comments. Assistant Planner Stewart stated that before the City Council is a resolution approving the project in Zoning Case No. 917 at 5 Pine Tree Lane. She provided a brief overview of the applicant's request for a residential addition including grading, a second driveway, a tennis court, a stable and a second detached garage. She stated that is was brought to staff's attention by Councilmember Dieringer that there was a discrepancy in the language for one of the standard conditions of approval and a handout containing the revised, more detailed language has been placed on the dais for the City Council's consideration. Mayor Pro Tem Wilson called for public comment on the resolution and the proposed change. Hearing none, he asked for comments form the City Council. In response to Mayor Pro Tem Wilson regarding the property being for sale or possibly sold, City Attorney Jenkins stated that this is a land use decision and property ownership is not relevant to the decision. He stated that the case should be decided based on the criteria set forth in the Zoning Ordinance — applying the facts against the legal requirements. Following brief discussion and confirmation from the property owner's representative that they are not opposed to the amended condition as presented by staff, Councilmember Mirsch moved that the City Council adopt Resolution No. 1213 granting approval of the applicant's request in Zoning Case No. 917 at 5 Pine Tree Lane and approve a new driveway apron for a second driveway and a new pathway apron for access to the stable per the Traffic Commission's recommendation. Councilmember Dieringer seconded the motion, which carried without objection. NEW BUSINESS CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH JOHN HUNTER AND ASSOCIATES FOR MONITORING AND REPORTING FOR THE MACHADO LAKE TRASH TMDL AND SANTA MONICA BAY MARINE TRASH TMDL AND SUBMITTAL OF REQUIRED INVESTIGATION REPORTS TO THE RWQCB. Mayor Pro Tem Wilson introduced the item and asked for staff's comments. Planning Director Schwartz presented the staff report stating that before the City Council is an agreement to renew an agreement with John Hunter and Associates to satisfy some of the City's stormwater management related requirements including monitoring and reporting for the Machado Lake trash TMDL and Santa Monica Bay Marine debris TMDL and submittal of required investigation reports to the Regional Water Quality Control Board. She stated that John Hunter and Associates has provided this service to City since the monitoring requirement began in 2008 and thus far, the City has met all of requirements. She reviewed Mr. Hunter's qualification and other local clients stating that Mr. Hunter is present to answer any questions. Following brief discussion, Councilmember Dieringer moved that the City Council approve a three year professional services agreement with John Hunter & Associates for monitoring and reporting for the Machado Lake trash TMDL and Santa Monica Bay Marine debris TMDL and submittal of required investigation reports to the Regional Water Quality Control Board in an amount not to exceed $9,421.50 annually. Councilmember Mirsch seconded the motion, which carried without objection. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Councilmember Mirsch requested that a discussion be agendized at the next City Council meeting to consider taking a proactive approach to enforcement of the fire fuel hazard abatement ordinance. Councilmember Dieringer and Mayor Pro Tem Wilson concurred. Councilmember Dieringer suggested that the City Council direct staff to research alternatives for increasing cellular coverage without adding to or increasing the number of cell towers as was discussed during the Crown Castle presentation at the last City Council meeting. Following brief discussion, staff was directed as such. Councilmember Dieringer provided information she received requesting a letter in support of a 2017 League of CA Cities Conference Resolution proposed by the City of Whittier regarding Strategies to Improve Negative Impacts of Criminal Law. Staff was asked to agendize this matter for consideration at the next City Council meeting. Minutes City Council Meeting 07-10-17 -3- • • Councilmember Dieringer also provided a brief summary of the matters presented at the League of California Cities Mayors & Councilmembers Executive Forum which she attended at the end of June including conducting City Manager Evaluations and goal setting; setting strategic goals and priorities; and developing a Code of Conduct to create a governance culture of civility and purpose and suggested that the City Council may wish to agendize a discussion on some of these topics in the future. Following brief discussion, the City Council did not express interest in agendizing those matters for future discussion at this time. MATTERS FROM STAFF City Manager Cruz reported that at this time, there are no emergent matters for City Council consideration at the meeting scheduled for Monday, July 24, 2017 and it is likely that the meeting will be cancelled for lack of emergent agenda items. City Manager Cruz further explained the process for agendzing matters requested by the public. Following brief discussion concerning a previous correspondence received regarding peafowl in the community, brought to the City Council's attention by City Manager Cruz, the City Council directed staff to agendize a discussion regarding options for controlling peafowl at a future City Council meeting in late August or thereafter. CLOSED SESSION. None. ADJOURNMENT Hearing no further business before the City Council, Mayor Pro Tem Wilson adjourned the meeting at 8:04 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, July 24, 2017 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, t t.ri) Hei i uce City Clerk Approv James Bl ck, M.D. Mayor Minutes City Council Meeting 07-10-17 -4- CITY OF ROLLING HILLS PROOF OF SERVICE BY MAIL AND POSTING STATE OF CALIFORNIA ss COUNTY OF LOS ANGELES I am a citizen of the United States. I am over the age of eighteen years and not a party to the within proceeding; my business address is 2 Portuguese Bend Road, Rolling Hills, California. On the 7th day of July, 2017, I serve the within City Council Meeting 07/10/2017 Regular Meeting a copy of which is annexed hereto and made a part hereof, and the person, or persons, named below were emailed or mailed the agenda:. E -MAILED MAILED DropBox Interested RH Web site listSery Parties Interested parties City Attorney CouncilMembers Dieringer, Pieper, Black, Mirsch and Wilson DELIVERED City Manager City Council Also posted at City Hall, at www.Rolling-Hills.org and PDF's in DropBox. I declare under penalty of perjury, that the foregoing is true and correct. Executed on the 7th day of July, 2017 at Rolling Hills, California. Ewa Nikodem Administrative Assistant ,e4 gee6 INCORPORATED JANUARY 24, 1957 AGENDA REGULAR MEETING NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY COUNCIL CITY OF ROLLING BILLS MONDAY, JULY 10, 2017 7:00 P.M. Next Resolution No. 1213 Next Ordinance No. 353 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 26, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration and Approval of an Updated Operating Policy for the City -owned Automated External Defibrillator (AED). RECOMMENDATION: Approve as presented. D. Consideration of Approval to Replace a Damaged Parking Lot Light Standard. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2017-09 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A MODIFICATION TO A PREVIOUSLY APPROVED PROJECT FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/SPA, TRELLIS, CONSTRUCTION OF AN 800 SQUARE FOOT RECREATION ROOM, TO LOCATE THE STRUCTURES IN THE FRONT YARD Page 1 of 3 OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 897- MODIFICATION, AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. RESOLUTION NO. 1213 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A REQUEST FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENTIAL ADDITION WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALL; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A SECOND DRIVEWAY, DETACHED GARAGE, TENNIS COURT, AND STABLE AND CORRAL; AND VARIANCES TO ALLOW EXCEEDANCE OF DISTURBANCE AND GRADING LIMITS FOR A SPORTS COURT, AND ANY RELATED IMPROVEMENTS IN ZONING CASE NO. 917 AT 5 PINE TREE LANE, LOT 94-RH, (SHARNG). AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAPPIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON FOR A SECOND DRIVEWAY AND A NEW PATHWAY APRON FOR ACCESS TO THE STABLE AT 5 PINE TREE LANE. 8. NEW BUSINESS A. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH JOHN HUNTER AND ASSOCIA'T'ES FOR MONITORING AND REPORTING FOR THE MACHADO LAKE TRASH TMDL AND SANTA MONICA BAY MARINE TRASH TMDL AND SUBMITTAL OF REQUIRED INVESTIGATION REPORTS TO THE RWQCB. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. 12. ADJOURNMENT City Council Agenda 07/10/17 Page 2 of 3 Next meeting: Monday, July 24, 2017 at 7:00 p.m. in the Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered. In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. City Council Agenda 07/10/17 Page 3 of 3 Ra ago qice4 INCORPORATED JANUARY 24, 1957 AGENDA REGULAR MEETING NO.2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 CITY COUNCIL CITY OF ROLLING HILLS MONDAY, JULY 10, 2017 7:00 P.M. Next Resolution No. 1213 1. CALL TO ORDER 2. ROLL CALL 3. OPEN AGENDA - PUBLIC COMMENT WELCOME Next Ordinance No. 353 This is the appropriate time for members of the public to make comments regarding the items on the consent calendar or items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 26, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Consideration and Approval of an Updated Operating Policy for the City -owned Automated External Defibrillator (AED). RECOMMENDATION: Approve as presented. D. Consideration and Approval of an Appropriation to Replace a Damaged Parking Lot Light Standard. RECOMMENDATION: Approve as presented. 5. COMMISSION ITEMS A. RESOLUTION NO. 2017-09 — A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A MODIFICATION TO A PREVIOUSLY APPROVED PROJECT FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/SPA, TRELLIS, CONSTRUCTION OF AN 800 SQUARE FOOT Page 1 of 3 RECREATION ROOM, TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 897- MODIFICATION, AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN). 6. PUBLIC HEARINGS NONE. 7. OLD BUSINESS A. RESOLUTION NO. 1213 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A REQUEST FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENTIAL ADDITION WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALL; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A SECOND DRIVEWAY, DETACHED GARAGE, TENNIS COURT, AND STABLE AND CORRAL; AND VARIANCES TO ALLOW EXCEEDANCE OF DISTURBANCE AND GRADING LIMITS FOR A SPORTS COURT, AND ANY RELATED IMPROVEMENTS IN ZONING CASE NO. 917 AT 5 PINE TREE LANE, LOT 94-RH, (SHARNG). AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON FOR A SECOND DRIVEWAY AND A NEW PATHWAY APRON FOR ACCESS TO THE STABLE AT 5 PINE TREE LANE. 8. NEW BUSINESS A. CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH JOHN HUNTER AND ASSOCIATES FOR MONITORING AND REPORTING FOR THE MACHADO LAKE TRASH TMDL AND SANTA MONICA BAY MARINE TRASH TMDL AND SUBMl'1 1 AL OF REQUIRED INVESTIGATION REPORTS TO THE RWQCB. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS NONE. 10. MATTERS FROM STAFF NONE. 11. CLOSED SESSION NONE. City Council Agenda 07/10/17 Page 2 of 3 12. ADJOURNMENT Next meeting: Monday, July 24, 2017 at 7:00 p.m. in the Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Public Comment is welcome on any item prior to City Council action on the item. Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. City Council Agenda 07/10/17 Page 3 of 3 DRAFT Agenda Item No. 4-A Meeting Date: 07/10/17 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY, JUNE 26, 2017 CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Black at 7:00 p.m. in the City Council Chamber at. City Hall, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Dieringer, Mirsch, Pieper, Wilson and Mayor Black. Councilmembers Absent: None. Others Present: Raymond R. Cruz, City Manager. Natalie Karpeles, Assistant City Attorney. Yolanta Schwartz, Planning Director. Julia Stewart, Assistant Planner. Heidi Luce, City Clerk. Aaron Snyder, Government Relations Specialist, Crown Castle Julio Garcia, Senior RF Engineer, Crown Castle. Tavisha Ales, Bolton Engineering. Lauren Shamg, 5 Pine Tree Lane John Resich, 8 Outrider Road. Keith Murphy, 3 Pine Tree Lane. Sam Pena, Municipal Services Liaison, Republic Services. OPEN AGENDA - PUBLIC COMMENT WELCOME None. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes - Regular Meeting of June 12, 2017. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of May 2017. DRAFT RECOMMENDATION: Approve as presented. D. Republic Services Recycling Tonnage Report for May 2017. RECOMMENDATION: Receive and file. E. Consideration and Approval of the Fourth Amendment to the Lease entered into by and between the City of Rolling Hills and the Rolling Hills Community Association of Rancho Palos Verdes for the purpose of providing the City with labor assistance for as needed maintenance projects at City Hall and the City Hall Campus Area. RECOMMENDATION: Approve as presented. Councilmember Dieringer moved that the City Council approve the items on the consent calendar as presented. Councilmember Pieper seconded the motion, which carried without objection. PRESENTATION: Crown Castle Presentation regarding proposed wireless facility locations and conceptual designs. Aaron Snyder, Government Relations Specialist and Julio Garcia, Senior RF Engineer provided the City Council with an overview of Crown Castle's proposed wireless facility locations and conceptual designs for the construction of wireless facilities in the City of Rolling Hills. Mr. Snyder reviewed the status of the wireless industry in general, noting that existing facilities and facility design are not able to keep up with the increasing demand. He stated that their intent is to increase coverage in the City and the proposal consists of a total of seven locations for AT&T (6) and' Verizon (7) including new pole locations and as well as installations on existing poles. Mr. Snyder further reviewed the proposed locations and conceptual designs including smaller decorative poles and array of cabinet designs to blend in with the community. Following discussion concerning the proposal, the City Council provided feedback to Crown Castle expressing its general disinterest in the addition of new pole locations and suggesting that Crown Castle provide the City with examples of nearby locations where similar installations exist so that the City can see what they actually look like in a similar setting. Keith Murphy, 3 Pine Tree Lane addressed the City Council suggesting that another alternative to be studied could be the use of Wi-Fi calling through a land set up to possibly reduce the need for additional wireless installations. COMMISSION ITEMS None. PUBLIC HEARINGS CONTINUED PUBLIC HEARING TO CONSIDER ZONING CASE NO. 917 — REQUEST FOR A SITE PLAN REVIEW TO CONSTRUCT A NEW RESIDENCE ADDITION OF 2,065 S.F., A NEW 2,065 SQUARE FOOT BASEMENT, A NEW 700 SQUARE FOOT SWIMMING POOL, AND GRADING OF 31,920 CUBIC YARDS OF DIRT, (WHICH INCLUDES EXCAVATION AND COMPACTION) AND CONSTRUCTION OF VARIOUS ACCESSORY Minutes City Council Meeting 06-26-17 DRAFT STRUCTURES; CONDITIONAL USE PERMITS FOR A NEW, ADDITIONAL 1,100 SQUARE FOOT DETACHED GARAGE, 7,000 SQUARE FOOT TENNIS COURT, 1,200 SQUARE FOOT STABLE, 9,150 SQUARE FOOT CORRAL AND A NEW SECOND DRIVEWAY; AND A VARIANCE TO EXCEED THE MAXIMUM PERMITTED 40% DISTURBANCE OF THE LOT RESULTING FROM GENERAL GRADING FOR THE PROJECT AND TO GRADE MORE THAN 750 CUBIC YARDS OF DIRT AND OVER 10,000 SQUARE FEET SURFACE AREA FOR THE TENNIS COURT. THE SUBJECT PROPERTY IS LOCATED AT 5 PINE TREE LANE (LOT 94-RH) ROLLING HILLS, CA, (SHARNG). AND CONSIDERATION OF A RECOMMENDATION FROM THE TRAFFIC COMMISSION TO APPROVE A NEW DRIVEWAY APRON FOR A SECOND DRIVEWAY AND A NEW PATHWAY APRON FOR ACCESS TO THE STABLE AT 5 PINE TREE LANE. Mayor Black introduced the item and asked for staff's comments. Assistant Planner Stewart stated that this is a continued public hearing in Zoning Case 917 at 5 Pine Tree Lane where the City Council opened the public hearing and visited the site on May 30, 2017. She reviewed the applicant's request for site plan review, conditional use permit and variances for the remodel of an existing residence and new construction of residential amenities. She stated that the proposal generally includes a residential addition, new detached garage, tennis court, new stable and corral area, second driveway and a swimming pool and spa. She further reviewed the details of the applicant's request. In response to Mayor Black, Ms. Stewart stated that a driveway must be 50 ft. from a guesthouse and there may be no parking or vehicular access to a guesthouse. Mayor Black called for public comment. Tavisha Ales, Bolton Engineering addressed the City Council to further explain the applicant's request and the difference between this proposal and the previously approved project. Keith Murphy, 3 Pine Tree Lane addressed the City Council regarding the existing shared driveway that serves his property at 3 Pine Tree Lane and asked that the driveway not be blocked by construction equipment during construction. John Resich, 8 Outrider Road addressed the City Council as an attorney on behalf of the applicant stating that they will work with the property owner at 3 Pine Tree Lane to work out a resolution with regard to access to his property through the shared driveway once the status of this project is determined. In response to Mayor Black's inquiry regarding parking for guesthouses, he stated that there is no guesthouse proposed for this project. Mayor Black expressed concern regarding the fact that there are two garages, two entrances, two kitchens and two driveways proposed which in essence is like having a guest house, stating that he believes it would be setting a bad precedent to approve such a configuration. Discussion ensued concerning the existing driveway and providing access to the property at 3 Pine Tree Lane. Minutes City Council Meeting 06-26-17 DRAFT In response to Councilmember Dieringer regarding conditioning an approval on the applicant maintaining the existing driveway in its current location so that the resident at 3 Pine Tree Lane continues to have access over the property, Planning Director Schwartz stated that is an easement issue and outside of the City Council's jurisdiction. Mayor Black expressed further concern regarding the proposal for two separate driveways suggesting that access to the property at 5 Pine Tree Lane via the existing driveway be eliminated while maintaining access to the property at 3 Pine Tree Lane via the existing driveway. Councilmember Wilson commented that he would like to see the driveway access issue resolved prior to approving the project. Councilmember Mirsch commented that she is not concerned that the proposed configuration lends itself to being like a guesthouse and she believes that given the unusual circumstance on the property, she can make the findings necessary for granting approval. In response to Councilmember Dieringer, Assistant City Attorney Karpeles commented that it is not within the City Council's jurisdiction to condition an approval on the issue regarding the shared driveway being resolved or to delay consideration of the matter pending a resolution of the issue. Discussion ensued concerning the design of the house, the need for two garages and driveways and possible solutions to the shared driveway issue. Mayor Black asked for further comments from the public regarding the shared driveway issue. John Resich addressed the City Council stating that they have agreed with Mr. Murphy, in principal that based on the approval of the proposed project, they would come to an agreement to allow access over the property. Mr. Resich further explained the design of the house. Keith Murphy addressed the City Council stating that although he would have preferred to have the driveway issue resolved before this point; he is generally in support of the project and suggested that the City Council not delay consideration. Following brief discussion, Councilmember Mirsch moved that the City Council direct staff to prepare a Resolution granting approval of the applicant's request in Zoning Case No. 917 at 5 Pine Tree Lane with the standard fmdings of fact and conditions of approval including a condition that driveway access to the property at 3 Pine Tree Lane not be blocked by construction equipment during construction. Councilmember Pieper seconded the motion, which carried with Mayor Black opposed. OLD BUSINESS None. City Manager Cruz suggested taking the matter related to the Semi -Annual Bulky Item pick up events out of order. Hearing no objection, Mayor Black so ordered. Minutes City Council Meeting 06-26-17 DRAFT MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS DISCUSSION AND CONSIDERATION OF PROVIDING DIRECTION ON POTENTIAL OPTIONS CONCERNING THE PROCESS OF HOLDING THE SEMI-ANNUAL BULKY ITEM PICK UP EVENTS BY REPUBLIC SERVICES. Mayor Black introduced the item and asked for staff's comments. City Manager Cruz reviewed the staff report stating that this matter is before the City Council due to complaints regarding the bulky item pick up event this past April where residents placed their items out well in advance of the 24 -hours allowed, in some instances a week before, creating a very unsightly condition in the community. Discussion ensued concerning the possible reasons for the situation including the fact that the event was a week before a holiday and residents may be confused which weekend is for greenwatste and which weekend is for bulky items. Sam Pena, Republic Services addressed the City Council to provide history on the holding of these events noting that the April event this year had more participation than those in the past. He commented that the events used to be held separately with the bulky items in the spring and the greenwaste in the fall. Discussion ensued concerning the various options for addressing this issue including cancelling the events and offering a call in service instead. Councilmember Pieper suggested separating the bulky and greenwaste events and holding them on a quarterly basis rather than bi-annually. He also commented that due to busy weekday schedules, it may be necessary that items be put out the week before and it may be better to hold the bulky item pick ups earlier in the week and allow residents to put the items out the weekend before. Following discussion, staff was directed to work with Republic Services to reschedule the bulky item and greenwaste pick ups so that they occur separately with at least a month separation with the bulky item pick up to be scheduled on a Wednesday and the greenwaste pick up to be scheduled on a Saturday. Discussion ensued concerning the City's diversion rates and possible ways to increase diversion. In response to Councilmember Dieringer, Mr. Pena commented that the State changed the mandates and City's now are required to meet a per person target verses total diversion amount and the City is well within the targets. Councilmember Mirsch expressed her appreciation for the excellent service Republic Services provides to the City's residents. Councilmember Wilson asked Mr. Pefia to check the staging location at Portuguese Bend Road/Ranchero Road to see if the mother truck is causing the broken asphalt on the berm at that location and address the matter if necessary. NEW BUSINESS CONSIDERATION OF RESOLUTIONS PERTAINING TO CALLING A SPECIAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF ROLLING HILLS ON TUESDAY, NOVEMBER 7, 2017: Minutes City Council Meeting 06-26-17 DRAFT (1) RESOLUTION NO. 1209: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, CALLING FOR THE HOLDING OF A SPECIAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 7, 2017, FOR THE SUBMISSION TO THE QUALIFIED VOTERS A PROPOSED ORDINANCE REPEALING MEASURE B BY AMENDING SUBSECTION (E) OF SECTION 17.26.050 AND REPEALING SECTION 17.26.090 OF THE ROLLING HILLS MUNICIPAL CODE. (2) RESOLUTION NO. 1210: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A SPECIAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 7, 2017, WITH THE SCHOOL DISTRICT AND LIBRARY DISTRICT ELECTIONS TO BE HELD ON THAT DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE. (3) RESOLUTION NO. 1211: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, SETTING PRIORITIES FOR FILING WRITTEN ARGUMENTS REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS. (4) RESOLUTION NO. 1212: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR AN ORDINANCE SUBMITTED FOR THE CITY OF ROLLING HILLS SPECIAL MUNICIPAL ELECTION ON NOVEMBER 7, 2017. Mayor Black introduced the item and asked for staff's comments. City Clerk Luce presented the staff report stating that based on direction at the last City Council meeting, before the City Council for consideration are four resolutions relative to calling a special election to place a measure to repeal Measure B. She provided background information stating that this measure was placed on the ballot for the March 2017 election but was removed when the election was canceled for lack of candidates and at that time, the City Council expressed its intent to place the measure on the ballot for a June or November 2017 election. She further reviewed the four resolutions. Councilmember Dieringer expressed concern that since the moratorium expires on November, 27, 2017 and the new ordinance that the Planning Commission will be considering may not be in place before the election, residents won't have an idea of what the changes are going to be to know that by repealing Measure B, there would be provision in place to restrict view restoration to the view that was enjoyed when property owner acquired the property as was put in place by Measure B. She expressed further concern that there may be a plethora of view complaints filed under the old provisions during the interim period if there is one. Councilmember Mirsch commented that the Planning Commission is working on addressing the issues that resulted in the passage of Measure B and those that are following the matter are aware of that fact. She commented that Measure B needs to be repealed and even the proponents of Measure B agree on that point. She commented that there are ways to manage the concern raised about the filing of complaints in the interim including extending the moratorium and she does not see a benefit to putting off the repeal of Measure B. Mayor Black called for public comment. Hearing none, Mayor Black asked for a motion from Minutes City Council Meeting 06-26-17 DRAFT Councilmember Dieringer. Councilmember Dieringer suggested postponing the election until June 2018 to ensure that the "acquisition of the view" portion of Measure B is included in the new ordinance. Mayor Black again asked for a motion. Councilmember Dieringer moved that the City Council postpone the election until June 2018 to ensure that the "acquisition of the view" portion of Measure B is included in the new ordinance. The motion failed for lack of a second. Following further discussion concerning the moratorium and holding the election in June versus November, Councilmember Mirsch moved that the City Council adopt the following Resolutions as presented: Resolution No. 1209 calling a Special Election to be held on November 7, 2017 for submission to the voters a proposed ordinance to repeal Measure B; Resolution No. 1210 requesting the Los Angeles County Board of Supervisors consolidate the election with the School District and Library District Election held on the same date; Resolution No. 1211 setting priorities for written arguments and directing the City Attorney to prepare an impartial analysis and Resolution No. 1212 allowing for rebuttal arguments to the primary arguments for and against the measure. Councilmember Pieper seconded the motion, which carried with Councilmember Dieringer opposed expressing protest that she was not able to express all of the reasons for her no vote. MATTERS FROM STAFF STATUS UPDATE ON PLANNING COMMISSION'S DISCUSSION AND CONSIDERATION OF AMENDMENTS TO THE CITY'S VIEW PRESERVATION ORDINANCE. (ORAL REPORT) Planning Director Schwartz provided a status update on the Planning Commission's discussion and consideration of amendments to the City's View Preservation Ordinance. She stated that the Planning Commission will be considering a resolution recommending a DRAFT ordinance at a public hearing during its July meeting and following the Planning Commission's consideration, the DRAFT ordinance will be brought forward to the City Council for a public hearing. Councilmember Mirsch commented that having been a part of the ad hoc committee and attended many of the Planning Commission's public forum on this topic, the intent is to include the "acquisition of the view" portion of Measure B in the new ordinance. Councilmember Dieringer suggested that in an effort to show good faith, the City either enact language to immediately address the "acquisition of the view" issue or act to extend the moratorium. Following discussion, the City Council directed staff to agenize a discussion on the possibility of extending the moratorium for the City Council's consideration in August. CLOSED SESSION None. Minutes City Council Meeting 06-26-17 DRAFT ADJOURNMENT Hearing no further business before the City Council, Mayor Black adjourned the meeting at 9:08 p.m. in memory of long time resident Vic Edelbrock. The next regular meeting of the City Council is scheduled to be held on Monday, July 10, 2017 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Heidi Luce City Clerk Approved, James Black, M.D. Mayor Minutes City Council Meeting 06-26-17 CHECK CHECK NO. DATE * 24896 07/01/2017 * 24897 07/01/2017 * 24898 07/01/2017 24899 07/10/2017 24900 07/10/2017 24901 07/10/2017 24902 07/10/2017 24903 07/10/2017 24904 07/10/2017 24905 07/10/2017 24906 07/10/2017 24907 07/10/2017 24908 07/10/2017 24909 07/10/2017 24910 07/10/2017 24911 07/10/2017 24912 07/10/2017 TRAVERS TREE SERVICE, INC. 24913 07/10/2017 WILLDAN INC. 24914 07/10/2017 * PR LINK 6/23/2017 * PR LINK 6/23/2017 C1ty 0/2 fP,„g Agenda Item No: 4-B Mtg. Date: 07/10/17 INCORPORATED JANUARY 24, 1957 PAYEE CALPERS USCM VANTAGEPOINT TRANSFER AGENTS AFFORDABLE GENERATOR SERVICES, INC CALIFORNIA WATER SERVICE CO. CALIFORNIA WATER SERVICE CO. CCCA CITY OF RANCHO PALOS VERDES COUNTY OF LOS ANGELES COX COMMUNICATIONS EXECUTIVE -SUITE SERVICES, INC. FOUNTAINHEAD CONSULTING INC. LEAGUE OF CALIFORNIA CITIES MUNICIPAL CODE COPRORATION SOUTHERN CALIFORNIA EDISON SUN ELECTRIC XEROX CORPORATION PR LINK - PAYROLL PROCESSING PR LINK - PAYROLL 13 & PR TAXES 07/I0/2017 - CHECK RUN DESCRIPTION NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 RETIREMENT FOR JUNE 2017 DEFERRED COMP 6/23/17 DEFERRED COMP 6/23/17 ` EMERGENCY GENERATOR -REGULAR PREVENTIVE MINOR MAINTENANCE WATER SERVICE 5/25/17-6/26/17 WATER SERVICE 5/25/17-6/26/17 ANNUAL MEMBERSHIP DUES 7/1/17-6/30/18 RADAR UNIT MAINTENANCE COYOTE CONTROL MAY 2017 PHONE/INTERNET 6/26/17-7/25/17 JANITORIAL SERVICE JUNE 2017 IT CONSULTING JULY 2017 MEMBERSHIP DUES FY 17/18 ADMIN SUPPORT FEE 6/1/17-5/31/18 ELECTRICITY 5/24/17-6/23/17 NEW EXHAUST FAN IN MENS RESTROOM TREE TRIMMING PROJECT CITY HALL CAMPUS & TENNIS COURTS INSPECTION SERVICES MAY 2017 COPIER LEASE JUNE 2017 PROCESSING FEE PAY PERIOD - JUNE 7, 2017 THROUGH JUNE 20, 2017 I, Raymond R. Cruz, City Manager of Rolling Hills, California certify that the above demands are accurate and there is avai ble in the General Fund a balance of $45,790.73 for the payment of - * Previously Disbursed AMOUNT 5,795.59 998.00 364.00 407.92 330.30 413.19 1,274.00 50.55 3,080.03 404.57 490.00 516.00 892.50 225.00 1,421.06 949.15 8,600.00 1,116.25 37.00 57.45 18,368.17 S 45,790.73 27,365.11 Printed on Recycled Paper gice4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No: 4-C Mtg. Date: 07/10/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: RAYMOND R. CRUZ, CITY MANAGER SUBJECT: CONSIDERATION AND APPROVAL OF AN UPDATED OPERATING POLICY FOR THE CITY -OWNED AUTOMATED EXTERNAL DEFIBRILLATOR (AED) DATE: JULY 10, 2017 ATTACHMENTS: Revised Automated External Defibrillator (AED) Policy RECOMMENDATION It is recommended that the City Council adopt the proposed updated Automated External Defibrillator (AED) Policy to properly use and maintain the Defibrillator located by the main gate. BACKGROUND The California Joint Powers Insurance Authority (JPIA) annually assesses the City's risk in reference to its policies and practices. The JPIA routinely places the City in good standing and provides minor suggestions to improve. In January 2011, the City Council adopted an AED Policy together with other policies suggested by the JPIA. In June 2017, the JPIA has revised the AED policy template and the revised policy is before the City Council for approval. DISCUSSION The AED policy establishes the training and standards for the use of automated external defibrillators (AED) by non -licensed personnel. The modifications proposed to it are not substantial. The revised policy requires an extra supply kit, back-up battery set and other supplies and includes detailed Internal Emergency Response System in the event of a serious medical emergency. The revised policy eliminates the need to additionally contract with "Medical Director", a physician and surgeon, currently licensed by the State of California, who provides medical oversight to the City. FISCAL IMPACT There will be a small fiscal impact with regard to purchasing an extra supplies and back-up battery. NOTIFICATION The JPIA has been notified that the attached policy will be presented for the City Council's consideration. CONCLUSION It is recommended that the City Council adopt the revised AED Policy. RRC: AED revised Policy .docx CITY OF ROLLING HILLS ADMINISTRATIVE POLICY/PROCEDURES AUTOMATED EXTERNAL DEFIBRILLATOR (AED) POLICY Original Version Effective: 01/10/2011 Current Version Effective: 01/10/2011 See end of document for complete policy history. I. PURPOSE This program establishes the training and standards for the use of automated external defibrillators (AED) by non -licensed or non -certified personnel. 11. DEFINITIONS A. A person or entity that provides CPR and AED training to a person who renders emergency care or treatment by the use of AED at the scene of an emergency is not liable for any civil damages resulting from any act or omissions in rendering the emergency care. B. A person or entity that acquires an AED for emergency use pursuant to Section 1714.21 of the Civil Code is not liable for any civil damages resulting from any acts or omissions in the rendering of emergency care by use of an AED if that person or entity has complied with subdivision (b) of Section 1797.196 of the Health and Safety Code. C. The protections specified in Section 1714.21 of the Civil Code do not apply in the case of personal injury or wrongful death that results from the gross negligence or willful or wanton misconduct of the person who renders emergency care or treatment by the use of an AED. D. Automated External Defibrillator (AED): An external defibrillator capable of analyzing and delivering a shock to a patient when it determines the patient's heart is in ventricular fibrillation or ventricular tachycardia. E. Cardiopulmonary Resuscitation (CPR): A basic emergency procedure for life support, consisting of artificial respiration and manual external cardiac massage in compliance with the standards of the American Heart Association or American Red Cross and the regulations adopted by the local Emergency Medical Services (EMS) Authority. F. Internal Emergency Response System: A plan of action for the use of the AED and for responders to activate the 9-1-1 emergency system to provide access, coordination and management of advanced cardiac life support for the seriously ill or injured patient(s). III. ASSIGNED RESPONSIBILITY The City Manager or designee is responsible for administering the program in accordance with the provisions of this program. IV. APPLICABILITY This program applies to all appropriately trained employees on the proper use of AEDs. Rev. 07/17 Page 1 of 7 AED Policy V. REGULATORY OVERSIGHT The U.S. Food and Drug Administration oversees the manufacture of AEDs because they are medical devices. To comply with federal standards, the AED label must describe the indications and conditions for the AED use. Notify an agent of the local EMS agency of the existence, location, and type of AED acquired. VI. TRAINING STANDARDS The AED training component shall comply with the American Heart Association or American Red Cross standards. The course shall consist of not less than four hours, which shall include the following topics and skills: A. Proper use, maintenance and inspection of the AED. B. The importance of: 1. CPR 2. Defibrillation 3. Advanced life support 4. Internal emergency response system C. Overview of the local EMS system, including 9-1-1 access and interaction with EMS personnel. D. Assessment of an unconscious patient to determine if cardiac arrest has occurred and the appropriateness of applying and activating an AED. E. Defibrillator safety precautions that will enable the authorized individual to administer shock without jeopardizing the safety of the patient, him/herself or other nearby persons. F. Recognition that an electrical shock has been delivered to the patient and that the defibrillator is no longer charged. G. Rapid, accurate assessment of the patient's post -shock status to determine if further activation of the AED is necessary. H. Authorized individual's responsibility of continuation of care, such as repeated shocks if necessary and/or administering CPR/First Aid until the arrival of more medically qualified personnel. VII. AED MAINTENANCE AND SUPPLIES A. The AED shall be maintained and regularly tested according to the operation and maintenance guidelines set forth by the manufacturer, the American Heart Association or the American Red Cross, and any applicable rules and regulations set forth by the governmental authority under the Federal Food and Drug Administration or other applicable state and federal authority. B. The AED is to be checked for readiness after each use and at least once every 90 days, 60 days, or 90 days. 1. Inspections of the AED units shall include checking for potential issues related to operability of the device, including a blinking light or other obvious defects that may Rev. 07/17 Page 2 of 7 Of AED Policy suggest tampering of that another problem has arisen with the functionality of the AED. C. Ensure that the AED is tested at least biannually and after each use. D. Ensure that records of the maintenance and testing required as specified in this section are maintained. E. A supply kit shall be maintained at the facility and be readily available for use with the AED. The kit shall contain at least the following: 1. Back-up battery set 2. Extra set of pads 3. Safety razor for shaving chest hair when necessary to apply the pads 4. Cardiovascular pulmonary resuscitation barrier (face shield or mask) for protection from transmission of infectious disease 5. Two pairs of unused medical examination gloves VIII. PLACEMENT OF AED The AED is to be located near the Main Gate and Tennis Courts at 2 Portuguese Bend Road. Specifically, the AED will be maintained at the designated location or at City Hall at 2 Portuguese Bend Road. During large functions outside of Main Gate and Tennis Courts, or during a disaster, the AED may be strategically placed in a location chosen by the City Manager or designee. When the AED is removed from the designated location, a sign should be posted that provides the current location of the AED. Next to the AED, post instructions, in no less than 14 -point type, on how to use the AED. XI. INTERNAL EMERGENCY RESPONSE SYSTEM In the event of a serious medical emergency, the following steps should be followed by authorized individuals: 1. Assess the situation and try to confirm the scene is safe prior to proceeding with assistance. 2. Activate the 9-1-1 system to call for EMS. Provide the nature, location, number of people involved and what actions are currently being taken to manage the incident. 3. Designate someone to promptly direct the resources that arrive at the scene. 4. Those administering medical aid shall take necessary bloodborne pathogens isolation precautions (gloves, goggles, masks, etc.). 5. Determine the most appropriate course of action for providing the best care to the individual(s) involved. 6. Assess whether the AED is needed. 7. If the AED is not needed, continue to give proper care until medical professionals arrive. 8. If the AED is needed, direct someone to retrieve it from its current location. 9. If the AED is delayed in the arrival and patient is pulse less/non-breathing, initiate basic CPR. Rev. 07/17 Page 3 of 7 AED Policy 10. Use the AED in accordance with appropriate training methods. 11. Transfer care to medical professionals upon arrival at scene. 12. Document all actions taken. 13. Report use of the AED to the City Manager, who will in turn notify the local EMS authority. XIII. FAILURE OF THE AED In the unlikely event that the AED does not operate properly, authorized individuals shall continue with basic life support measures, including CPR, until a more highly trained medical authority arrives on scene. XIV. USE OF THE AED Prior to using the AED, and in accordance with American Heart Association or American Red Cross training, the authorized individual should confirm: A. The patient is unconscious, absent of respirations, and has no pulse. B. The patient's condition is not a result of trauma. C. The patient is not hypothermic. D. The patient is 12 years of age or older (contact the manufacturer of your AED; different guidelines may apply). E. The patient's body weight is over 80 pounds (contact the manufacturer of your AED; different guidelines may apply). XV. USE OF THE AED WITH OTHER MEDICAL PROFESSIONALS A. When on the scene of a medical emergency involving a sudden cardiac arrest with other medical professionals, authorized individuals are to use the AED in the manner they were trained, so long as it does not interfere with the actions of other public safety personnel (firefighters and paramedics) and other medical professionals (nurses, physicians and surgeons). B. Should more highly trained medical professionals arrive on scene after authorized individuals have used or are currently using the AED, the individual should communicate with these professionals and ask for their direction regarding continued use of the AED. XVI. NOTIFICATION AND PLACING THE AED BACK IN SERVICE A. Once the City Manager is notified that the AED has been used in an actual incident, the City Manager shall contact the following as soon as possible, but no later than the next business day: 1. Local EMS Authority 2. Agency manager or designee 3. Any other contacts deemed necessary B. Appendix A details a list of steps that must be followed after an AED has been used but before placing the AED back in service. XVII. REVIEW OF INCIDENTS Rev. 07/17 Page 4 of 7 AED Policy A. Internal Post Event Documentation: It is important to document each use of the AED. As such, an accident form shall be completed by the responding authorized individual each time the AED is used. These forms will be available from the City Manager's office. B. External Post Event Documentation: After notification of the use of the AED, appropriate personnel shall review the incident for the purpose of medical control. This will be accomplished by transferring the data stored on the AED to a computer where the time, number of shocks delivered, and heart rhythm pre/post shock may be analyzed. XVIII. RECORD KEEPING The City Manager or his designee shall maintain the following records: A. Training documentation from an American Heart Association or American Red Cross - recognized AED training class. B. Log of maintenance checks of the AED, including the dates checked and the name of the person that performed the review. C. A current roster of all personnel who are authorized individuals. 1. A copy of a valid AED operator's certificate for any employee authorized to operate the AED. 2. A log of quarterly proficiency demonstrations for each holder of an AED operator's certificate. The log shall contain the dates of the demonstrations as well as the manner of demonstration. XIX. REFERENCES California Civil Code, Section 1714.21 California Health and Safety Code, Section 1797.196 SB 658 (Hill) Rev. 07/17 Page 5 of 7 AED Policy Appendix A Placing an AED Back in Service After Use The following steps shall be followed when placing the AED back in service after use (NOTE: Consult with the AED manufacturer to ensure these are the steps recommended for your agency's AED): Replace battery in the AED Perform complete battery insertion test (BIT) Request a new battery from the manufacturer or licensed equipment supplier Mark used battery "training only" and send to City Manager or his designee Note use and BIT date on maintenance log Replace electrode pads (replacement pads should be obtained from the manufacturer or licensed equipment supplier) Request new AED data card from manufacturer or licensed equipment supplier Rev. 07/17 Page 6 of 7 $ AED Policy AED Maintenance Log Agency/Location: City of Rolling Hills / Main Gate and Tennis Courts Month(s)/Year: Serial/inventory Number: 1 Date Operational Y/N Spare Battery Pads (2 sets) Data Card Mask-. Razor 4x4s Benzoin Shears Status Ind. - - Other/Comments Initials - Policy Administrative History: Adopted January 10, 2011 Revised July 10, 2017 Rev. 07/17 Page 7 of 7 e AED Policy TO: FROM: SUBJECT: DATE: oiR'a&e, glet4 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 4-D Mtg. Date: 07/10/17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL RAYMOND R. CRUZ, CITY MANAGER CONSIDERATION OF APPROVAL TO REPLACE A DAMAGED PARKING LOT LIGHT STANDARD JULY 10, 2017 ATTACHMENTS: Quotes: Walters Wholesale Electric Co. CED-Long Beach RECOMMENDATION It is recommended that the City Council authorize the purchase of a replacement light pole for the City Hall parking lot from Walters Wholesale Electric Company in an amount of $3,256.93 plus sales tax and freight. BACKGROUND The light pole was damaged and cannot be repaired. Staff contacted the manufacturer and was advised that the light pole can now only be purchased thru a distributor. Staff obtained two quotes from two different authorized Sternberg Lighting distributors. Walters Wholesale Electric Co. quoted $3,256.93 and CED -Long Beach quoted $3,310.00. The quotes do not include sales tax, freight, installation or conversion to LED. DISCUSSION The light poles were originally purchased in 1994. Since then some were either repaired or replaced. Last time we purchased from Sternberg Lighting in 2011 for $1,692. Currently the light poles can only be purchased thru a distributor and they claim that prices went up since 2011. The light poles in the parking lot are not a standard item; they need to be made to specs to match the height, color and shape of the existing light poles. In 2014, all sixteen light poles were reworked and converted to LEDs to save energy. The new light pole will be converted to LED as well. FISCAL IMPACT The FY 17/18 includes funds for this purchase and installation and will be paid for from Contingency account 01-65-985.0. CONCLUSION It is recommended the City Council approve the appropriation and authorize the City Manager to purchase one parking lot light pole from Walters Wholesale Electric Company at a $3,256.93 plus sales tax and delivery. RRC LIghtPolePurchase2017.doc QUOTE REQUEST STERNBERG June 8th 2017 LIGHTING Wholesale Electric Co. General Order Altemate No: 0000 No: Sales Agent:Gonzo 6 Quote request for the following : STERNBERG LIGHTING: QNTY MANUFACTURER PART# 1 STERNBERG LIGHTING 7543TFPT/4710T4/150HPS120MED/RE5/ALZAK/HSS/CSA/SI HPS150/MED INCLUDED $ 3,256.93 NOTE: 1.) 7543TF IS NOT AVAILBLE IN LED A.50% DEPOSIT AT TIME OF ORDER RELEASE AND A 50% FINAL PAYMENT PRIOR TO ORDER BEING SHIPPED. B.SIGNED-OFF DRAWINGS AND QUANITIES ARE REQUIRED BY WALTERS WHOLESALE & MANUFACTURER TO ACCEPT PURCHASE ORDER. C.PLEASE CONFIRM ALL MATERIALS LISTED WITH YOUR E.C. PRIOR TO ORDERING. LEAD TIME IS 5-7 WEEKS (SUBJECT TO CHANGE) D.QUOTE IS GOOD FOR 30 DAYS E.QUOTATION DOES NOT INCLUDE ANY TAXES OR FREIGHT CHARGES F.QUOTE IS BASED ON PAYMENT BY CHECK , THERE WILL BE A 2% FEE IF PAYING BY CREDIT CARD Gonzalo "Gonzo" Alcala Inside Sales (2) ". .1 Wholesale Electric Co. 11305 Hindry Avenue Los Angeles,CA 90045 0:310-342-5730 F:310-342-5740 www.walterswholesale.com CEO - LONG BEACH 3000 WALNUT AVE LONG BEACH CA 90807 TEL: 562 490-0900 FAX: 562 427-8429 CONTACT: BARNEY BICKAR QUOTE FOR: C.O.D. ACCOUNT ACCT #: 01-00164 C.O.D. ACCOUNT SHIP NAME: CITY OF ROLLING HILLS W/C @ CED LONG BEACH LONG BEACH, CA 90806 QUOTATION PAGE 001 OF 001 QUOTE # 1109050 DATE 06/14/17 REV # 000 REV DATE 06/14117 QUOTE EXPIRES 07/14/2017 PREPARED BY BB SLS 0970 INSL 0003 FOB SHIPPING POINT FREIGHT PREPAID CUS PO #: JOB NAME: CITY OF ROLLING HILLS LN QTY MFR CATALOG # DESCRIPTION PRICE UOM EXT AMT 01 1 MISC 7543TFPT/4710T4/150H PS 120MED STRUNBERG 02 * BELOW IS THE SAME BUT WITH LED FIXTURE 03 1 MISC PT1843LED-3ARC25T5MD L05-CSA STRUNBERG 04 * THIS IS A DEFERENT FIXTURE # 1843 3,310.00 4,397.00 E 3,310.00 E 4,397.00 MDSE: TAX: 7,707.00 674.36 TOTAL: 8,381.36 PLEASE NOTE: THIS IS NOT AN OFFER TO CONTRACT, BUT MERELY A QUOTATION OF CURRENT PRICES FOR YOUR CONVENIENCE AND INFORMATION. ORDERS BASED ON THIS QUOTATION ARE SUBJECT TO YOUR ACCEPTANCE OF THE TERMS AND CONDITIONS LOCATED AT SALES.OUR-TERMS.COM, WHICH WE MAY CHANGE FROM TIME TO TIME WITHOUT PRIOR NOTICE. WE MAKE NO REPRESENTATION WITH RESPECT TO COMPLIANCE WITH JOB SPECIFICATIONS. qice6 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 5-A Mtg. Date: 07/10/17 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: YOLANTA SCHWARTZ, PLANNING DIRECTOR10 THRU: RAYMOND R. CRUZ, CITY MANAGER 00 SUBJECT: RESOLUTION NO. 2017-09. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A MODIFICATION TO A PREVIOUSLY APPROVED PROJECT FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/SPA, TRELLIS, CONSTRUCTION OF AN 800 SQUARE FOOT RECREATION ROOM, TO . LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 897- MODIFICATION, AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN). RECOMMENDATION, REQUEST AND PLANNING COMMISION ACTION 1. It is recommended that the City Council receive and file this report or provide other direction to staff. 2. The applicants request an amendment to the previously approved Conditional Use Permit to construct an 800 square foot recreation room with 174 square foot attached trellis, rather than the 705 square foot recreation room approved by the Planning Commission in May 2016, and ratified by the City Council. Additionally, the applicants propose to construct a 320 square foot water slide into the swimming pool, to relocate the pool equipment area and to modify the access from the residence to the pool area from stairs to on grade pavers. 3. The previous approval entailed the following: ZC No. 897 -Mod 2 Hillside Lane A Conditional Use Permit for a 705 square foot recreation room, and Variances to locate all of the accessory structures, including various walls in the front yard area of the lot, where the walls would not average out to 2.5' in height, and to exceed the maximum permitted disturbance of the lot, from the existing 48.1% to 64.3%. A Site Plan Review was approved for the construction of retaining walls and for grading consisting of 4,610 cubic yards of cut and fill for the new building pad and widening of a driveway. Additionally, 680 sq.ft. swimming pool, 72 sq.ft. spa, 30 sq.ft. outdoor fire place, 75 sq.ft. barbeque, 423 sq.ft. attached trellises, and 1,450 sq.ft. of pool decking, as well as 800 sq.ft. addition to the residence was also approved. A stable use permit was also granted to modify the current storage/guest room structure to agricultural uses and to provide access to the stable. The request for modification to the size of the recreation room will not affect the limit or quantity of grading disturbance or any of the other previously approved element of the project. 4. The Planning Commission adopted Resolution No. 2017-09 approving the project by 4-0-1 vote, with Chairman Chelf absent and excused. They found that the project is not in conflict with Rolling Hills regulations and the goals and policies of the general plan; that the variance to locate the development in the front yard is justified, as the residence is constructed in the rear of the lot and that in general the lot will not appear overdeveloped. The Planning Commission required that a drainage and grading plan be prepared and submitted to the Building Department, and if required, drainage remediated. The applicant has already prepared a drainage plan and submitted to the Building Dept. for review, subject to City Council decision. BACKGROUND 5. In April 2016 the Planning Commission, following residents' and Commissioners concerns regarding the location and height of the recreation room and stable and driveway access, approved a revised project consisting of the above listed elements. For the approval, the applicants submitted a revised plan showing a reduced size of the recreation room, reduced height by 2', eliminated a retaining wall below the building pad, revised the project orientation and provided a better access to the stable. 6. The property is zoned RAS-1 and the gross lot area is 1.97 acres. The net lot area is 1.45 acres or 63,160 square feet. The existing property was developed primarily towards the rear of the lot with most of the garage, and a two-story tack house in the rear setback. 7. The property is currently developed with a 2,450 square foot residence, a 535 square foot garage, a 52 square foot shed, a 96 square foot service yard, and a previously permitted 751 square foot two story stable/tack house, of which the second ZC No. 897 -Mod 2 Hillside Lane story has been converted to a guest house (376 square foot stable on the first story, and a 375 square foot guest house). As part of the original application process, it is a requirement that the applicants modify the stable for agricultural uses. MUNICIPAL CODE COMPLIANCE 8. The lot disturbance, as previously approved with a variance will be 64.3% of the net lot area and the grading will be 4,610 cubic yards of cut and fill total. The size of the pool pad will remain the same at 4,300 square feet. 9. The structural coverage on the lot is proposed to be 6,834 square feet or 10.8%; (previously 6,740 sq.ft. or 10.6%) and the total lot coverage (structures and hardscape) will be 19,773 square feet or 31.3% (previously 19,697 sq.ft. or 31.08%), both in compliance with the code. 10. The pool building pad will have coverage of 2,176 square feet or 50.6%, (with allowed deductions it will be 45.9%), which includes the water slide. As previously approved, the coverage on the residential building pad will be 4,532 square feet or 28%; and with the allowed deductions, 4,131 square feet or 25.5%. 11. Rolling Hills Community Association will review this project at a later date 12. The project has been determined to be categorically exempt pursuant to the California Environmental Quality Act (CEQA), Class 3. ZC No. 897 -Mod 2 Hillside Lane CRITERIA FOR APPROVAL OF CONDITIONAL USE PERMIT: 11.42.050 Basis for approval or denial of conditional use permit. The Commission (and Council on appeal), in acting to approve a conditional use permit application, may impose conditions as are reasonably necessary to ensure the project is consistent with the General Plan, compatible with surrounding land use, and meets the provisions and intent of this title. In making such a determination, the hearing body shall find that the proposed use is in general accord with the following principles and standards: A. That the proposed conditional use is consistent with the General Plan; B. That the nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures; C. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed; D. That the proposed conditional use complies with all applicable development standards of the zone district; E. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; F. That the proposed conditional use observes the spirit and intent of this title. SOURCE: City of Rolling Hills Zoning Ordinance ZC No. 897 -Mod 2 Hillside Lane ZONING CASE NO. 897- Modification SITE PLAN REVIEW/CUP/VR EXISTING APPROVED 5/2016 CURRENTLY PORPOSED PC APPROVED RA -S- 1 ZONE SETBACKS SINGLE FAMILY RESIDENCE, GARAGE, GUEST HOUSE/STABLE, SHED ADDITION, SWIMMING POOL/SPA, RECREATION ROOM, LEGALIZE STABLE INCRESE THE SIZE OF THE RECREATIOIN ROOM (changes in bold) Front: 50 ft. from front easement line Side: 20 ft. from side property line Rear: 50 ft. from rear property line CUP required for recreation room & Residence Garage Swimming Pool Spa Recreation Rm Pool equip. Stable/Guest h. Shed Service yard Attch porches Entryway Attached trellis Fireplace BBQ 2450 sq.ft. 535 sq.ft. 0 sq.ft. 0 sq.ft. 0 sq.ft. 0 sq.ft 376 sq.ft. 52 sq.ft 96 sq.ft. 198 sq.ft. 250 sq.ft. 203 sq.ft. 0 sq.ft 0 sq.ft. Residence Garage Swimming Pool Spa Recreation Rm Pool equip. Stable. Shed Service yard Attch porches Entryway Attached Trellis Fireplace BBQ 3250 sq.ft. 535 sq.ft. 680 sq.ft. - 72 sq.ft. 705 sq.ft. 50 sq.ft. 376 sq.ft. 0 sq.ft 96 sq.ft. 198 sq.ft. 250 sq.ft. 423 sq.ft 30 sq.ft. 75 sq.ft. Residence 3250 sq.ft. Garage 535 sq.ft. Swimming Pool 680 sq.ft. Spa 72 sq.ft. Recreation Rm 800 sq.ft Pool equip. 50 sq.ft Stable 376 sq.ft Shed 0 Service yard 96 sq.ft. Attch porches 372 sq.ft. Entryway 250 sq.ft. Attached Trellis 203 sq.ft Fireplace 30 sq.ft. BBQ 50 sq.ft. Water slide 320 sq.ft stable; SPR required for grading, recreation room and retaining walls. Variance is required for locating the structures in the front yard (pool, spa, pool equipment, and rec rm), walls over 2.5' average, and for exceeding disturbed area. TOTAL 4,160 sq.ft. TOTAL 6,740 sq.ft 6,834 sq.ft. GRADING N/A 2,305 c.y. cut and 2.305 c.y. of fill for a total of 4,610 c.y. incl. overexcavationa and compaction; dirt balanced on site 2,305 c.y. cut and 2.305 c.y. of fill for a total of 4,610 c.y. incl. overexcavationa and compaction; dirt balanced on site Site Plan Review required if excavation and/or fill or combination thereof that is more than 3 feet in depth and covers more than 2,000 sq. ft.) STRUCTURAL LOT COVERAGE 6.5% w/ deductions 10.6% or 6,740 sq.ft. of 63,160 s.f. net lot area (6,688 s.f. with deductions) 10.8% or 6,834 sq.ft. of 63,160 s.f. net lot area (w/deductions 10.5%) (20% maximum) TOTAL LOT COVERAGE 21.62 % 31.08% of 63,160 s.f. net lot area 31.3% of 63,160 s.f. net lot area (35% maximum) ZC 897-M Page 1 of 2 ZONING CASE NO. 897- Modification BUILDING PAD COVERAGE (30% 22.02% of 15,129 sq.ft. pad n/a 64.85% of 660 sq.ft. pad 25.5% of 16,175 sq.ft. pad 35.04% of 4,300 sq.ft. pad 57% of 660 sq.ft. pad 25.5% of 16,175 sq.ft. pad 50.6% of 4,300 sq.ft. pad 57% of 660 sq.ft. pad maximum -guideline) Residential Pool pad Stable pad DISTURBED AREA 48.1% or 33,052 sq. ft. (63,160 sq. ft. net lot area) 64.3% or 40,600 sq.ft. (63,160 sq. ft. net lot area) 64.3% or 40,600 sq.ft. (63,160 sq. ft. net lot area) (40% maximum; any graded building pad area, any remedial grading any graded slopes and building pad areas, and any nongraded area where impervious surfaces exist.) STABLE (min. 450 SQ.FT. 375 sq.ft. existing 0 sq ft. corral 751 sq.ft. proposed 2 -story 1,100 s.f. corral (to be converted) 751 sq.ft. proposed 2 -story 1,100 s.f. corral (to be converted) & 550 SQ.FT. CORRAL) STABLE ACCESS Existing Proposed off Saddleback Road Proposed off Saddleback Road ROADWAY ACCESS Existing driveway approach Existing driveway approach with widened driveway to 20' from 16' Existing driveway approach with widened driveway to 20' from 16' VIEWS N/A N/A N/A PLANTS AND ANIMALS N/A Graded areas to be landscaped Graded areas to be landscaped ZC 897-M Page 2 of 2 RESOLUTION NO. 2017-09 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A MODIFICATION TO A PREVIOUSLY APPROVED PROJECT FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/SPA, TRELLIS, CONSTRUCTION OF AN 800 SQUARE FOOT RECREATION ROOM, TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 897- MODIFICATION, AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. In January 2016 an application was duly filed by Ms. Sarah Elkin with respect to real property located at 2 Hillside Lane, (Lot 60-RH), Rolling Hills, CA requesting a Conditional Use Permit for an 705 square foot recreation room, and Variances to locate all of the accessory structures, including several walls in the front yard area of the lot, where the walls would not, average out to 2.5' in height, and to exceed the maximum permitted disturbance of the lot, from the existing 48.1 % to 64.3 %. A Site Plan Review was also required for the construction of retaining walls, for grading consisting of 4,610 cubic yards of cut and fill for the new building pad where the applicant proposed a 680 square foot pool, and a 72 square foot spa along with the recreation room, a 30 square foot outdoor fire place, a 75 square foot barbecue, a 220 square foot attached trellis, and 1,450 square feet of pool decking. The pool equipment was to be tucked under the stairs. The project also entailed modifying an existing legal non -conforming structure, currently utilized as a guest house to a stable use structure with a loft, and provide a corral area and access. Following several public hearings and a field trip the Planning Commission on May 17, 2016 approved the project by Resolution No. 2016-13 and on June 14, 2016 the City Council ratified their decision. Section 2. In April 2017 the property owners submitted a revision to the previously approved project, which entails construction of an 800 square foot recreation room with 174 square foot attached trellis and a 322 square foot water slide. The pool equipment area will be relocated, the outdoor amenities moved around on the pad and access between the house and the recreation room reconfigured. The grading, walls and other components of the previous approval will remain the same. Section 3. The Planning Commission conducted duly noticed public hearings to consider the application on May 16, 2017 and at a field trip also on May 16, 2017. The Reso. 2017-09 2 Hillside Lane applicants were notified of the public hearings in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff and the Planning Commission having reviewed, analyzed and studied said proposal. The applicants' representative was in attendance at the public hearings. No neighbors came forward to address the changes. However, during the previous review proceedings, several neighbors expressed concerns and attended the site visits. As a result, the driveway was shifted to the east to maintain the existing line of shrubs that provide screening between 2 and 4 Hillside and access to the stable was revised to respond to neighbors concerns. Horse access to the stable will be taken from Saddleback Road and the rubble curbs currently existing by the corral will be cleared. The access path will range in slope from 10% to 25%. A vehicular access to the stable will be taken via the existing paved driveway that leads to the tack room of the stable. As a condition of approval all access areas to the stable including by the tack room will be required to be decomposed granite or other pervious material, and all existing concrete around the stable will be removed. Section 4. The property is zoned RAS-1 and the gross lot area is 1.97 acres. The net lot area is 1.45 acres or 63,160 square feet. The existing property was developed primarily towards the rear of the lot with most of the garage, and all of a small shed, and a two-story tack house in the rear setback. The property is currently developed with a 2,450 square foot residence, a 535 square foot garage, a 52 square foot shed, a 96 square foot service yard, and a previously permitted 751 square foot two story stable/tack house, of which the second story has been converted to a guest house, (376 square foot stable on the first story, and a 375 square foot guest house). The applicant is required to convert the guesthouse portion to a stable tack room/storage use, and the first story to a stable like use with one horse stall. The 52 square foot shed will be removed. Section 5. The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, Class 3 exemption Guidelines. Section 6. A Site Plan Review is required subject to Section 17.46.020 of the Zoning Ordinance, in that the proposed recreation room, pool/spa, fireplace, barbecue, and retaining walls are a structural addition. Further, the grading for these new structures require Site Plan Review. With respect to the Site Plan Review application for the recreation room, pool/spa, fireplace, barbecue, walls, and grading, the Planning Commission makes the following findings of fact: A. The proposed development is compliant with all requirements of the Zoning Ordinance except as approved herein for a Variance, and is compatible with the General Plan and surrounding uses because the proposed project is consistent with goals and policies that require low profile, low -density residential development with sufficient open space between surrounding structures. The recreation room, pool/spa, fireplace, barbecue, and walls will be situated to ensure they are not obtrusive to Reso. 2 H 2 Hillside Lane 2 (\� neighbors, will be screened from view, and the pool equipment is located in an area that will not be intrusive or seen by any neighbor. B. The development plan substantially preserves the natural and undeveloped state of the lot because the required grading has been carefully considered, and the orientation and the location of the structures allows them to be incorporated into the natural slope on the lot. The construction will not adversely affect or be materially detrimental to the adjacent uses, buildings, or structures because the proposed improvements will be constructed 011 a portion of the lot which is least intrusive to surrounding properties, will be screened and landscaped with vegetation and is of sufficient distance from nearby residences so that the proposed project will not impact the view or privacy of surrounding neighbors. C. The proposed development, as conditioned, is harmonious in scale and mass with the site, the natural terrain and surrounding residences. The proposed project is consistent with the scale of homes in the surrounding RA -S-1 similarly zoned neighborhood. The proposed project entails construction of a recreation room, pool/spa, fireplace, barbecue and walls for the purpose of enhancing and facilitating outdoor living on the site, a common residential amenity enjoyed by property owners throughout the City. D. The development plan generally follows natural contours of the site to the maximum extent practicable to accomplish groomed and usable areas of the lot, subject to concurrent approval of Variances and a Conditional Use Permit pursuant to Section 7 and 8 of this resolution. E. Natural drainage courses will not be affected by the project. The project preserves and integrates into the site design existing topographic features by placing the new residential addition on a previously constructed pad where little to no grading will be required. The Pool pad will be located on a previously disturbed area of tiered planters, and the pool pad will require some grading but it will use retaining walls and not higher than 2:1 slopes to minimize the impact. F. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the existing driveway is being shifted to the east to respect the existing privacy screen between 2 and 4 Hillside, and the driveway is being widened to 20' to comply with Fire Department requirements. Section 7. Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code permit approval of a Variance granting relief from the standards and requirements of the Zoning Ordinance when exceptional or extraordinary circumstances applicable to the property prevent the owner from making use of a parcel of property to the same extent enjoyed by similar properties in the same vicinity or zone. In proposing to locate the pool/spa and recreation room and Reso. 2017-09 2 Hillside Lane 3 1 accessory structures in the front yard area, Variances are required to grant relief from the following Sections of the Zoning Ordinance: 17.16.200.G.1. (no structures will be located in the front yard), and 17.16.190.F. (walls must average 2'6"), and 17.16.070 (maximum allowed disturbance) in which case the proposed disturbance area would exceed the allowed amounts with an increases from 48.12% (legal nonconforming) to 64.28% where 40% maximum disturbance is allowed. With respect to the aforementioned requests for Variances, the Planning Commission finds as follows: A. There are exceptional circumstances and conditions on the subject property as follows: Regarding the requested variance from Section 17.16.200.G.1. to locate the proposed structures in the front yard area of the lot, the property was previously developed mostly at the rear of the lot, with the garage and stable being in the rear setback. The existing house pad is proposed to be developed with a new residential addition on the southeast side and due to the 35' clearance required from the stable, the only other area for a pool/spa is in the front yard which is an amenity enjoyed by neighbors to the north, east, and west. The proposed structures in the front yard are all out of setbacks and as far away from Saddleback Road as possible. Regarding the requested variance from Section 17.16.190F for the walls to exceed the average of 2'6", the site design is sensitive to the existing topography and the applicant reduced the number of walls necessary. However, the retaining walls that remain are necessary to ensure safe construction on the site. Regarding the requested variance from Section 17.16.070 for disturbance limits, the project does not meet the maximum disturbance allowed. The existing disturbance is legal nonconforming at 48.13% and will increase to 64.28%. The increase in disturbance is due in large part to the revised location of the stable access from Saddleback Road on a maximum 25% slope. B. The variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property owners in the same vicinity and zone but which is denied to the property in question by strict application of the code. The property right which otherwise would be enjoyed is the ability to utilize a portion of their front yard with a pool/spa, recreation room, and other structures to accommodate outdoor recreational use which currently cannot be enjoyed due to the existing residence being so far towards the rear of the lot. The proposed location of the entire project - pool/spa, recreation room, fire pit,_ and barbecue are the least visually intrusive to the property and its neighbors. C. The granting of the Variance would not be materially detrimental to the public welfare or injurious to the properties or improvements in such vicinity and zone in which the property is located in that the proposed pool/spa, deck, recreation room, fire pit, and barbecue are all unobtrusive. Further, the majority of the Reso. 2017-09 2 Hillside Lane 4 proposed structures would not be visible from the adjoining street or private properties and therefore are not expected to result in any visual or privacy impacts. D. In granting of the Variance the spirit and intent of the Zoning Ordinance will be observed in that the proposed pool/spa, recreation room, deck, fire pit, and barbecue construction will be orderly, attractive, legalizes non -conforming uses on the property, and will not affect the rural character of the community. The subject proposed structures are in the front of the property and will not impact the stable and corral area and the proposed development will not impact use of the existing structures. E. The Variance request is consistent with the General Plan of the City of Rolling Hills because the proposed structures comply with the General Plan requirement of low profile, low -density residential development with sufficient open space between surrounding structures. The property is located on the hillside above the nearby properties to the north and the directly adjacent property to the west will not be able to see the proposed structures and there is large open space between any structures on subject property to the adjacent property. F. The Variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. Section 8. Section 17.16.210(A)(2) of the Rolling Hills Municipal Code permits approval of a recreation room under certain conditions, provided the Planning Commission approves a Conditional Use Permit. With respect to this request for a Conditional Use Permit, the Planning Commission finds as follows: A. The granting of a Conditional Use Permit for the recreation room would be consistent with the purposes and objectives of the Zoning Ordinance and General Plan because the use is consistent with similar uses in the community, meets all the applicable development standards for a CUP of the Zoning Ordinance and no deviations from the development standards for a CUP are requested. B. The nature, condition, and development of adjacent uses, buildings, and structures have been considered, and the construction of a recreation room will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures because the project is of sufficient distance from nearby residences so that the structure will not impact the view or privacy of surrounding neighbors. C. The project is harmonious in scale and mass with'the site, the natural terrain, and surrounding residences because it complies with the low profile residential development pattern of the community, and will be screened from neighbors' view. Reso. 2017-09 2 Hillside Lane 5 D. The proposed conditional use complies with all applicable development standards of the zone district because the 800 square foot size of the recreation room does not exceed the maximum permitted under the Municipal Code and it does not encroach into any setback areas. E. The proposed conditional use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting criteria for hazardous waste facilities because the project site is not listed on the current State of California Hazardous Waste and Substances Sites List. Section 8. Based upon the foregoing findings, the Planning Commission hereby approves the Site Plan Review, Variances, and Conditional Use Permit in Zoning Case No. 897 -Modification for a new pool/spa, recreation room, deck, pool equipment, fireplace, barbecue, and walls; grading for the proposed project; to locate the structures in the front yard; to exceed the maximum permitted disturbance of the lot; and to retain and legalize a previously constructed tack house by converting it . into a stable, subject to the following conditions: A. The Site Plan, Variances, and Conditional Use Permit approval shall expire within two years from the effective date of approval if construction pursuant to this approval has not commenced within that time period, as required by Sections 17.46.080, 17.42.070 and 17.38.070 of the Rolling Hills Municipal Code, or the approval granted is otherwise extended pursuant to the requirements of those sections. B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee's determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to Reso. 2017-09 2 Hillside Lane 6 (1, 0) accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant's request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter 17.58 of the Rolling Hills Municipal Code (RHMC). C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan. The lot shall be developed and maintained in substantial conformance with the site plan on file stamp dated May 2, 2016, as amended on a plan on file stamp dated May 11, 2017 except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review must conform to the development plan approved with this application. A copy of the conditions of this Resolution shall be printed on all plans submitted for building permit and a copy of such approved plans, including conditions of approval, shall be available at the building site at all times. The licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and including conformance with all of the conditions set forth therein and the City's Building Code and Zoning Ordinance. Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. D. Notwithstanding Sections 17.46.020 and 17.46.070 of the Rolling Hills Municipal Code, any modifications to the property or this project, which would constitute additional grading, height or any structural development including a trellis or other similar above ground structure shall require the filing of a new application for approval by the Planning Commission. E. Grading for this project shall not exceed 2,305 cubic yards of cut, including 350 cubic yards from excavation of the pool and 1,500 cubic yards of over - excavation for the project; and 2,305 cubic yards of fill including 1,500 cubic yards of recompaction, for a total of 4,610 cubic yards of dirt, and will be balanced on site. This includes grading for the stable access. Grading shall not result in greater than 2:1 slopes. F. Structural lot coverage shall not exceed 6,834 square feet, or 10.8%. Total lot coverage shall not exceed 31.3% or 19,773 square feet. Building Pad coverage on the 16,175 square foot pool pad shall not exceed 2,176 square feet or 50.6%, (with allowed deductions it will be 45.9%), which excludes a portion of the water slide. Building pad Reso. 2017-09 2 Hillside Lane 7 03 coverage for the stable will not exceed 376 square feet or 57% and the structural coverage on the residential building pad will remain at 4,532 square feet or 28% (with deductions -4, 131 sq.ft. or 25.5%); and includes the administratively approved 800 sq.ft. addition. G. The disturbed area of the lot shall not exceed 40,600 square feet or 64.3% (of net lot area), which includes the three building pads. H. The existing storage/guest room structure is legal nonconforming. This structure shall be converted entirely to a two-story stable as per the plans submitted on April 12, 2016. A minimum of one horse stall plus area for agricultural uses shall be provided on the first -story, and tack -room above. A sanitary facility consisting of one toilet and one shower in the tack room is allowed, and no bathtub is permitted. At any time there are horses on the property, Best Management Practices (BMPs) shall be applied for manure control, including but not be limited to removal of the manure on a daily basis or provision of a receptacle with a tight closing lid that is constructed of brick, stone, concrete, metal or wood lined with metal or other sound material and that is safeguarded against access by flies. The contents of said receptacles shall be removed once a week. It is prohibited to dispose of manure or any animal waste into the Municipal Separate Storm Sewer System (MS4) or into natural drainage course. I. A minimum of four -foot level path and/or walkway, which does not have to be paved, shall be provided around the entire perimeter of the recreation room, pool, decking, and stable. J. There shall be no sleeping quarters and temporary occupancy in the recreation room. The recreation room shall not exceed 800 square feet, as measured from the outside finished wall. The height of the recreation room will not exceed 15'6" from finished floor. All conditions of Section 17.16.210 A. (2) for a recreation room of the Zoning Ordinance shall apply. K. The pool equipment area shall be enclosed and screened. Per LA County Building Code, and pool barrier and/or fencing shall be required. L. A drainage plan, as required by the Building Department shall be prepared and approved by City Staff prior to issuance of a construction permit. Such plan shall be subject to LA County Code requirements. M. The 52 square foot shed at the southeast corner of the property must be removed. N. All concrete adjacent to the stable must be removed and replaced with decomposed granite. Reso. 2017-09 2 Hillside Lane 8 O. Photographic evidence of the condition of Hillside Lane and Saddleback Road adjacent to the project site shall be provided prior to start of construction. Any damage caused to the roadway, easements or curbs by construction activies shall be restored at the expense of the applicant. P. During construction, conformance with the air quality management district requirements, stormwater pollution prevention practices, county and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors shall be required. Q. During construction, all parking shall take place on the project site and, if necessary, any overflow parking shall take place within the unimproved roadway easements on the southside of Hillside Lane adjacent to project site only, and shall not obstruct neighboring driveways. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. R. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. S. The property owners shall be required to conform with the Regional Water Quality Control Board and County Public Works Department Best Management Practices (BMP's) requirements related to solid waste, drainage and storm water management and comply with the City's Low Impact development Ordinance (LID), if applicable. Further the property owners shall be required to conform with the County Health Department requirements for a septic system, should one be required for the recreation room. T. A minimum of 50% of the construction material spoils shall be recycled and diverted. The hauler shall provide the appropriate documentation to the City. U. All graded areas shall be landscaped. In addition, the recreation room and swimming pool/spa shall be screened from the neighbors and a landscaping plan shall be submitted to the City for review and approval. If landscaping of 5,000 square foot area or greater is introduced or redeveloped, the landscaping shall be subject to the requirements of the City's Water Efficient Landscape Ordinance. Any plants introduced for this project shall not grow into a hedge but be offset and shall not exceed the ridgeline of the recreation room. The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area and are consistent with the rural character of the community. V. The project must be reviewed and approved by the Rolling Hills Community Association (RHCA) Architectural Review Committee prior to the issuance of building permit. Perimeter easements and trails, if any, shall remain free and clear of any improvements including, but not be limited to fences -including Reso. 2017-09 2 Hillside Lane 9 construction fences, any hardscape, driveways, landscaping, irrigation and drainage devices, except as otherwise approved by the RHCA. W. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIR E. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. X. All requirements of the Building and Construction Code, the Zoning Code, and of the zone in which the subject property is located must be complied with, including the Outdoor Lighting Ordinance. All utility lines to the recreation room and the residence shall be undergrounded pursuant to Section 17.27.030. Y. Prior to finaling of the project an "as graded" and an "as constructed" plans and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the approved plans. In addition, any modifications made to the project during construction, shall be depicted on the "as built/as graded" plan. Z. Until the applicants execute an Affidavit of Acceptance of all conditions of this approval, the approvals shall not be effective. Such affidavit shall be recorded together with the resolution. AA. City of Rolling Hills Planning Commission Resolution No. 2016-13 is hereby rescinded. PASSED, APPROVED AND ADOPTED THIS 20th DAY OF JUNE 2017. GRE G , VICE-CHAIRMAN HEIDI LUCE, CITY CLERK Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. Reso. 2017-09 2 Hillside Lane STA 1'h OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) I certify that the foregoing Resolution No. 2017-09 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A MODIFICATION TO A PREVIOUSLY APPROVED PROJECT FOR A SITE PLAN REVIEW, CONDITIONAL USE PERMIT, AND VARIANCES FOR GRADING, FOR WALLS OVER 3' IN HEIGHT, AND WHICH WILL NOT AVERAGE OUT TO 2.5' IN HEIGHT, A POOL/ SPA, TRELLIS, CONSTRUCTION OF AN 800 SQUARE FOOT RECREATION ROOM, TO LOCATE THE STRUCTURES IN THE FRONT YARD OF THE LOT AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT IN ZONING CASE NO. 897- MODIFICATION, AT 2 HILLSIDE LANE, (LOT 60-RH), (ELKIN). was approved and adopted at a regular meeting of the Planning Commission on June 20, 2017 by the following roll call vote: AYES: Commissioners Cardenas, Cooley, Seaburn and Vice Chairman Kirkpatrick. NOES: None. ABSENT: Chairman Chelf. ABSTAIN: None. and in compliance with the laws of California was posted at the following: Administrative Offices. 414-6(61-) HEIDI LUCE CITY CLERK Reso. 2017-09 2 Hillside Lane 6(4 a/Rai/4/9 gella INCORPORATED JANUARY 24, 1957 TO: FROM: THRU: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No. 7-A Mtg. Date: 07/10/17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JULIA STEWART, ASSISTANT PLANNERS E RAYMOND R. CRUZ, CITY MANAGER fia' APPLICATION NO. SITE LOCATION: ZONING AND SIZE: APPLICANT: REPRESENTATIVE: DATE PUBLISHED: ATTACHMENT: ZONING CASE NO. 917 -RESOLUTION OF APPROVAL 5 PINE TREE LANE (LOT 94-RH) RA -S-2, 4.78 ACRES (EXCL. ROADWAY EASEMENT) LAUREN SHARNG TAVISHA ALES, BOLTON ENGINEERING MAY 18, 2017 Resolution No. 1213 REQUEST AND CITY COUNCIL ACTION Recommendation It is recommended that the City Council review and consider the attached Resolution for adoption, as well as the recommendation from the Traffic Commission to approve two new driveway aprons. Request The applicant, Lauren Sharng, requests a Site Plan Review for the remodeling of a 4,340 square foot existing residence with construction of 2,065 square feet of a new residential addition for a combined total 6,405 square foot residence and 31,920 cubic yards of overall grading. The residence is proposed to have 1,380 square feet of covered porches, a new 1,100 square foot detached garage, a new 2,065 square foot basement (at a maximum depth of 16 feet), a 96 square foot service yard and 60 square foot enclosed space for pool equipment. Also proposed are a 325 square foot Porte cochere, a 700 square foot swimming pool and spa, and exterior features including two decks, a covered entry, trellis over a patio near the tennis court, a pool deck, and other minor amenities. A Conditional ZC NO. 917, 5 Pine Tree Lane cv Use Permit is requested for the construction of a 1,200 square foot one-story stable with 640 square feet of covered porches, a 9,150 square foot corral, a new second driveway located north of the existing driveway leading to the new detached garage, and a 7,000 square foot tennis court. A Variance is requested to exceed the maximum permitted 40% disturbance of the lot resulting from general grading for the proposed project and to grade more than the maximum permitted 750 cubic yards of dirt and over 10,000 square feet surface area for the tennis court. The applicant is proposing a total overall disturbance of 46.12%. The grading for the proposed tennis court will require 2,095 c.y. of cut and fill and 13,000 square feet of surface area alteration. Two new driveway aprons, serving a second driveway and stable access pathway, are also proposed, which were reviewed and recommended for approval by the Traffic Commission. Prior Reviews The project was initially presented to the Planning Commission at its regular meeting held on February 21, 2017. The Planning Commission also viewed the project in the field, opened the hearing to enable brief public testimony and continued the hearing to the evening meeting of the Planning Commission on March 21, 2017. On April 18, 2017, the Planning Commission closed the public hearing and approved the resolution for the project. On May 8, 2017, the City Council took the project under their jurisdiction and held public hearings on May 30, 2017, in the field, and on June 26, 2017, at which time, by a vote of 4-1- 0, directed staff to prepare a resolution of approval. Special Condition of Approval Together with standard findings of facts and conditions of approval including many of the conditions adopted by the Planning Commission, a condition, .recommended by City Council, specific to this project has been added in the draft Resolution: • During construction, the southern most driveway shall remain unobstructed by construction vehicles. An open lane providing egress and ingress shall not be impeded. In the event that construction activities require the use of the southern most driveway, a flagman shall be provided to assist with usage of the driveway. City Council Responsibilities When reviewing a development application, the City Council considers whether the resolution is consistent with the criteria for a Site Plan Review, Conditional Use Permit, and Variances (see below). SITE PLAN REVIEW CRITERIA: 11.46.010 Purpose. The site plan review process is established to provide discretionary review of certain development projects in the City for the purposes of ensuring that the proposed project is consistent with the City's General Plan; incorporates environmentally and ZC NO. 917, 5 Pine Tree Lane aesthetically sensitive grading practices; preserves existing mature vegetation; is compatible and consistent with the scale, massing and development pattern in the immediate project vicinity; and otherwise preserves and protects the health, safety and welfare of the citizens of Rolling Hills. 11.46.050 Required findings. A. The Commission shall be required to make findings in acting to approve, conditionally approve, or deny a site plan review application. B. No project which requires site plan review approval shall be approved by the Commission, or by the City Council on appeal, unless the following findings can be made: 1. The project complies with and is consistent with the goals and policies of the general plan and all requirements of the zoning ordinance; 2. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot; 3. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences; 4. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls); 5. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area; 6. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course; 7. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought -tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas; 8. The project is sensitive and not detrimental to the convenient and safe movement of pedestrians and vehicles; and 9. The project conforms to the requirements of the California Environmental Quality Act. CRITERIA FOR APPROVAL OF CONDITIONAL USE PERMIT: 1T.42.050 Basis for approval or denial of conditional use permit. The Commission (and Council on appeal), in acting to approve a conditional use permit application, may impose conditions as are reasonably necessary to ensure the project is consistent with the General Plan, compatible with surrounding land use, and meets the provisions and intent of this title. In making such a determination, the hearing body shall find that the proposed use is in general accord with the following principles and standards: A. That the proposed conditional use is consistent with the General Plan; ZC NO. 917, 5 Pine Tree Lane B. That the nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures; C. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed; D. That the proposed conditional use complies with all applicable development standards of the zone district; E. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; F. That the proposed conditional use observes the spirit and intent of this title CRITERIA FOR VARIANCES: 17.38.050 Required findings. In granting a variance, the Commission (and Council on appeal) must make the following findings: A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone; B. _ That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question; C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity; D. That in granting the variance, the spirit and intent of this title will be observed; E. That the variance does not grant special privilege to the applicant; F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities; and G. That the variance request is consistent with the general plan of the City of Rolling Hills. SOURCE: City of Rolling Hills Zoning Ordinance ZC NO. 917, 5 Pine Tree Lane RESOLUTION NO. 1213 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A REQUEST FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENTIAL ADDITION WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALL; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A SECOND DRIVEWAY, DETACHED GARAGE, TENNIS COURT, AND STABLE AND CORRAL; AND VARIANCES TO ALLOW EXCEEDANCE OF DISTURBANCE AND GRADING LIMITS FOR A SPORTS COURT, AND ANY RELATED IMPROVEMENTS IN ZONING CASE NO. 917 AT 5 PINE TREE LANE, LOT 94-RH, (SHARNG). THE CITY COUNCIL DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. An application was duly filed by Lauren Sharng with respect to real property located at 5 Pine Tree Lane, Rolling Hills (Lot 94-RH) requesting a Site Plan Review for the remodeling of a 4,340 square foot existing residence with construction of 2,065 square feet of a new residential addition for a combined total 6,405 square foot residence and 31,920 cubic yards of overall grading. The residence is proposed to have 1,380 square feet of covered porches, a new 1,100 square foot detached garage, a new 2,065 square foot basement (at a maximum depth of 16 feet), a 96 square foot service yard and 60 square foot enclosed space for pool equipment. Also proposed are a 325 square foot Porte cochere, a 700 square foot swimming pool and spa, and exterior features including two decks, a covered entry, trellis over a patio near the tennis court, a pool deck, and other minor amenities. A Conditional Use Permit is requested for the construction of a 1,200 square foot one-story stable with 640 square feet of covered porches, a 9,150 square foot corral, a new second driveway located north of the existing driveway leading to the new detached garage, and a 7,000 square foot tennis court. A Variance is requested to exceed the maximum permitted 40% disturbance of the lot resulting from general grading for the proposed project and to grade more than the maximum permitted 750 cubic yards of dirt and over 10,000 square feet surface area for the tennis court. The applicant is proposing a total overall disturbance of 46.12%. The grading for the proposed tennis court will require 2,095 c.y. of cut and fill and 13,000 square feet of surface area alteration. Section 2. The applicants also request a Site Plan Review for excavation and grading related to the proposed project. Grading of a total of 31,920 cubic yards of dirt (8,460 c.y. cut and 7,610 c.y. fill; and 7,500 c.y. over -excavation and 7,500 c.y. recompaction) with no dirt to be exported is requested. Section 3. The Planning Commission conducted duly noticed public hearings held on February 21, 2017, in the field, and continued the meeting to the evening meeting, and on March 21, 2017 and April 18, 2017. Neighbors within 1,000 -foot radius were notified of the public hearings and a notice was published in the Peninsula News on February 9, 2017. The applicants and their agents were notified of the public hearings in writing by first class mail and the applicants and agents were in attendance at the hearings evidence was heard and presented from all person interested in affecting said proposal, and from members of the City staff. The City Council at the May 8, 2017 meeting, took the project under jurisdiction, and scheduled a public hearing for May 30, 2017. Resolution No. 1213 5 Pine Tree Lane Section 4. The City Council conducted duly noticed public hearings to consider the application on May 30, 2017, in the field and at their regularly scheduled meeting, on June 26, 2017. Neighbors within 1,000 -foot radius were notified of the public hearings and a notice was published in Palos Verdes Peninsula News on May 18, 2017. The applicants were notified of the public hearings in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff, neighbors and applicant's engineer and attorney and the City Council having reviewed, analyzed and studied said proposal. At the public hearings there was discussion regarding how the residential addition would be attached and the feasibility of vacating some or all of the existing driveway on the southerly side of the property. Section 5. The City Council finds that the project is exempt from the California Environmental Quality Act, (CEQA) pursuant to Class 3, Section 15303 (new construction of single family residence and accessory structures) of the CEQA guidelines. Section 6. Site Plan Review -Proposed Development. Section 17.46.030 requires a development plan to be submitted for Site Plan Review and approval before any grading requiring a grading permit or any new building or structure may be constructed or any expansion, addition, alteration or repair to existing buildings may be made. The grading for the development and the new structures require Site Plan Review. With respect to the Plans submitted for the development, the City Council hereby approves the request for Site Plan Review in Zoning Case No. 917 to build the proposed project and makes the following findings: A. The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed structures comply with the General Plan requirement of low profile, low -density residential development with sufficient open space between surrounding structures and maintaining sufficient setbacks to provide buffers between residential uses. The net lot area of the property is over 4 acres and the lot is adjacent to other large lots along Pine Tree Lane. The stable and corral promote the rural, equestrian character of Rolling Hills. None of the proposed new structures are in setbacks. The project conforms to Zoning Code lot coverage requirements. The net lot area of the property is 187,196 square feet. The structural net lot coverage is proposed at 18,671 square feet or 10.0%, which includes all of the structures, with allowance for permitted deductions, (20% max. permitted); and the total lot coverage proposed, including the driveway would be 32,386 square feet or 17.3%, (35% max. permitted). The disturbed area of the lot is proposed to be 46.12% which requires a variance. B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. The topography and the configuration of the lot have been considered, and it was determined that the proposed development will not adversely affect or be materially detrimental to adjacent uses, buildings, or structures, because the proposed location of structures on the lot will be the least intrusive to surrounding properties, will be screened and landscaped with trees and shrubs, and is of sufficient distance from nearby residences so that it will not impact the view or privacy of surrounding neighbors, and will allow the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners. Resolution No. 1213 5 Pine Tree Lane -2- (g. The project promotes equestrian uses, therefore, furthering the City's goal to remain an equestrian community. C. The proposed development, is harmonious in scale and mass with the site, and is consistent with the scale of the neighborhood when compared to new residences in the vicinity of said lot. The development plan takes into consideration the visibility from Pine Tree Lane and the development will be sunk and moved back from the roadway easement, so that visibility from the road will be minimized. The slopes being created were lengthened to reduce the steepness. Significant portions of the lot will be left undeveloped. The project will be screened from the road and all neighbors with landscaping. D. The development plan will introduce additional landscaping, which is compatible with and enhances the rural character of the community, and the landscaping will provide a buffer or transition area between private and public areas. E. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the new second driveway apron is located an adequate distance to provide sufficient line of sight for drivers on Pine Tree Lane. There is ample parking in the garages and there is a proposed parking area for guests along the side of the new driveway so all visitor parking will be contained on site. An adequate pathway to the stable and corral area is proposed to safely accommodate horses, feed, and supplies. Section 7 — Conditional Use Permits. Sections 17.18.060 and 17.18.090 of the Rolling Hills Municipal Code permit approval of a stable over 200 square feet and corral over 550 square feet with a Conditional Use Permit. The proposed 1,200 square foot stable and 9,150 square foot corral comply with all requirements of these sections. A 7,000 square foot tennis court is proposed. Section 17.16.210(A)(7) of the Zoning Ordinance contains conditions for a recreational game court, subject to approval of a conditional use permit. A second driveway is proposed. Section 17.16.210(A)(1) of the Zoning Ordinance contains conditions for a second driveway. A 1,100 square foot detached garage is proposed. Section 17.16.210(A)(4) of the Zoning Ordinance contains conditions for detached garages. All of the detached structures comply with the provisions and conditions for such structures barring those with variances. With respect to this request for Conditional Use Permits, the City Council fmds as follows: A. Conditionally permitted uses are not outright permitted by the Rolling Hills Municipal Code. The City Council must consider applications for a Conditional Use Permit and may, with such conditions as are deemed necessary, approve a conditional use which will not jeopardize, adversely affect, endanger or to otherwise constitute a menace to the public health, safety or general welfare or be materially detrimental to the property of other persons located in the vicinity of such use. B. The granting of a Conditional Use Permit for the stable and corral, tennis court, second driveway, and detached garage would be consistent with the purposes and objectives of the Zoning Ordinance and General Plan because the uses are consistent with similar uses in the community, and meet all the applicable code development standards for such uses, barring those needing a variance, and they are located in the areas on the property that are adequately sized to accommodate such uses. The proposed uses are appropriately located in that they will be sufficiently separated from nearby structures used for habitation or containing sleeping quarters. The stable/corral would be constructed in furtherance of the General Plan goal of promoting and encouraging equestrian uses. The proposed tennis court is a common amenity to Rolling Hills. Resolution No. 1213 5 Pine Tree Lane -3- C. The nature, condition, and development of adjacent structures have been considered, and the project will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures because the proposed uses (stable/corral, tennis court, second driveway, and detached garage) are located mostly in the middle of a 4 acre lot and their general location is of sufficient distance from nearby residences so as to not impact the view or privacy of surrounding neighbors. The proposed stable is to be located adjacent to the corral and a path designated for equestrian uses that runs from the stable to the road is separate from the other outdoor living areas on the property and will be comprised of decomposed granite. The tennis court is partially recessed into the slope to reduce visibility and assist with noise attenuation. The detached garage will not be visible from the street. The second driveway matches the terrain. D. The project is harmonious in scale and mass with the site, the natural terrain, and surrounding residences because the proposed uses comply with the low profile residential development pattern of the community and will not give the property an over -built look, and areas will remain open and unobstructed. The lot is 4 acres net in size and is sufficiently large to accommodate the proposed uses. The stable will be compatible with the uses in the surrounding area because Rolling Hills is an equestrian community and stables are encouraged. The stable will look like a stable and with the corral will promote open space on the pad. The detached garage will be compatible with the uses in the surrounding area because it will have the same architectural design as the house and is behind the house. The tennis court and second driveway are amenities other residences in Rolling Hills enjoy. E. The proposed conditional uses comply with all applicable development standards of the zone district and requires Conditional Use Permits pursuant to Sections 17.18.060, 17.18.090, 17.16.210(A)(1)(4)and(7) of the Zoning Ordinance. F. The proposed conditional uses are consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting criteria for hazardous waste facilities because the project site is not listed on the current State of California Hazardous Waste and Substances Sites List. Section 8. - Variances. Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code permit approval of a Variance from the standards and requirements of the Zoning Ordinance when exceptional or extraordinary circumstances applicable to the property and not applicable to other similar properties in the same zone prevent the owner from making use of a parcel of property to the same extent enjoyed by similar properties in the same vicinity. Section 17.16.210 (A)(7) of the Zoning Ordinance contains conditions for a recreational game court, subject to approval of a conditional use permit. The applicant is requesting permission to grade more than the allowable 750 cubic yards by grading 2,095 cubic yards and exceed the allowable 10,000 square feet of surface grading by grading a surface area of 13,000 square feet in order to construct the tennis court. All of the detached structures comply with the provisions and conditions for such structures except those stipulated in Sections 17.16.210(h) and (i). With respect to this request for Variances, the City Council finds as follows: A. There are exceptional and extraordinary circumstances and conditions applicable to the property or to the intended use that do not apply generally to the other property or class of use in the same zone because the existing lot, despite it being just under 5 acres gross, has approximately half of its Resolution No. 1213 5 Pine Tree Lane -4- g overall area at a slope of 2:1 or steeper and the remainder undulated and hilly and the lot requires grading in order to create a sufficient flat area to construct the house and accessory structures. The existing building pad could only support a residential addition by removing the existing pool. The tennis court pad needed to be created and access to the residential unit provided by the second driveway helps to screen the tennis court as it is partially sunken into the hillside. There is a drainage course along the western property line, which must also be avoided. In order to generate the dirt needed for the pad, it was necessary to drop the stable and corral pad. B. The Variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone, which would be denied to the property in question absent a variance, because the site is sloped in nature so in order to provide pads that meet the development standards, additional grading is required and it was necessary to push the limits of grading farther out than if the lot did not have as much slope to it. The overage is not significant and the property owner should not be denied the privilege of a new house addition and amenities because the topographic nature of the lot makes it infeasible to comply strictly with Sections 17.16.170 and 17.16.210. The exceedance of the disturbance is due in large part to the need for residential pad creation. There were no concerns voiced by residents and the Planning Commissioners during the public hearing considered alternatives during the field visit to the site but believed the proposed plan was caused the least impact to the area after further consideration of project alternatives. C. The granting of the Variance would not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the property is located. A minor increase in the overall percentage of disturbed area on the lot will have no effect on the public welfare or on property or improvements in the vicinity and the walls which exceed 2.5' average in height are not in any setbacks and will not cause any line of sight issues on Pine Tree Lane due to the rows of existing trees currently in the vicinity. D. The variance does not grant special privileges to the applicant. To the contrary, absent a variance, the property owner would be deprived of the same rights and privileges afforded to other property owners in the vicinity. Unique circumstances applicable to the subject property make it infeasible for the property owner to comply with Section 17.16.070. The minor overage requested will allow the property owner to enjoy the same rights and privileges afforded to many other properties in the vicinity and zone. E. The variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities. F. The variance request is consistent with the General Plan. The proposed project, together with the variance, will be compatible with the objectives, policies, general land uses and programs specified in the General Plan and will uphold the City's goals to protect and promote construction that is rural in nature. Section 9. Based upon the foregoing findings, and the evidence in the record, the City Council hereby approves Zoning Case No. 917 request for the remodeling of a 4,340 square foot existing residence with construction of 2,065 square feet of a new residential addition for a combined total 6,405 square foot residence and 31,920 cubic yards of overall grading. The residence is proposed to have 1,380 square feet of covered porches, a new 1,100 square foot detached garage, a new 2,065 square foot Resolution No. 1213 5 Pine Tree Lane basement (at a maximum depth of 16 feet), a 96 square foot service yard and 60 square foot enclosed space for pool equipment. Also proposed are a 325 square foot Porte cochere, a 700 square foot swimming pool and spa, and exterior features including two decks, a covered entry, trellis over a patio near the tennis court, a pool deck, and other minor amenities. A Conditional Use Permit is requested for the construction of a 1,200 square foot one-story stable with 640 square feet of covered porches, a 9,150 square foot corral, a new second driveway located north of the existing driveway leading to the new detached garage, and a 7,000 square foot tennis court. A Variance is requested to exceed the maximum permitted 40% disturbance of the lot resulting from general grading for the proposed project and to grade more than the maximum permitted 750 cubic yards of dirt and over 10,000 square feet surface area for the tennis court, subject to the following conditions: A. The Site Plan and Conditional Use Permit approvals shall expire within two years from the effective date of approval as defined in Sections 17.46.080, 17.42.070, and 17.38.070 unless otherwise extended pursuant to the requirements of these sections. B. It is declared and made a condition of this approval that if any conditions thereof are violated, this approval shall be suspended and the privileges granted thereunder shall lapse; provided that the applicant has been given written notice to cease such violation, the opportunity for a hearing has been provided, and if requested, has been held, and thereafter the applicant fails to correct the violation within a period of thirty (30) days from the date of the City's determination. C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, and of the zone in which the subject property is located must be complied with unless otherwise set forth in this permit, or shown otherwise on an approved plan. D. The lot shall be developed and maintained in substantial conformance with the site plan on file received on May 4, 2017 except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan. All conditions of the Site Plan Review and Conditional Use Permit approvals shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department. The conditions of approval of this Resolution shall be printed onto building plans submitted to the Building Department for review and shall be kept on site at all times. Any modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed and approved by staff prior to implementing the changes. E. Prior to submittal of fmal working drawings to Building and Safety Depth lucent for issuance of building permits, the plans for the project shall be submitted to City staff for verification that the fmal plans are in compliance with the plans approved by the City Council. F. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth therein and the City's Building Code and Zoning Ordinance. • Resolution No. 1213 5 Pine Tree Lane -6- Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith. G. Structural lot coverage of the lot shall not exceed 18,671 square feet (with deductions) or 10.0% of the net lot area, in conformance with lot coverage limitations (20%maximum). The total lot coverage proposed, including structures and flatwork, shall not exceed 32,386 (with deductions) or 17.30%, of the net lot area, in conformance with lot coverage limitations (35% max). H. Grading for this project shall not exceed 8,460 cubic yards of cut and 7,610 cubic yards of fill; 7,500 cubic yards of over -excavation, and 8,350 cubic yards of recompaction and shall be balanced on site. The disturbed area of the lot, including the approved stable and corral shall not exceed 46.12%. I. The residential building pad is proposed at 21,800 square feet and shall not exceed coverage of 9,191 square feet or 42.16% with allowed deductions. The tennis court pad is proposed at 7,315 square feet and shall not exceed 7,000 square feet of coverage or 95.7% with allowed deductions. The stable pad is proposed at 10,925 square feet and shall not exceed 1,720 square feet of coverage or 15.74% with allowed deductions. J. A new second driveway shall be provided per the Fire Department requirements, with spaces for guest parking. Any damage caused to any apron, easements or curbs by construction activities shall be restored at the expense of the applicant. K. Access to the stable and to the corral shall be decomposed granite or like 100% pervious roughened material. L. A new proposed 10 foot wide decomposed granite pathway providing stable access shall be configured with an apron on Pine Tree Lane that is recommended for approval by the City's traffic engineer prior to any permit approval. M. A minimum of four -foot level path and/or walkway, which does not have to be paved, shall be provided around the entire perimeter of all of the proposed structures, or as otherwise required by the Fire Department. N. At any time there are horses on the property, Best Management Practices (BMPs) shall be applied for manure control, including but not be limited to removal of the manure on a daily basis or provision of a receptacle with a tight closing lid that is constructed of brick, stone, concrete, metal or wood lined with metal or other sound material and that is safeguarded against access by flies. The contents of said receptacles shall be removed once a week. It is prohibited to dispose of manure or any animal waste into the Municipal Separate Storm Sewer System (MS4), into natural drainage course or spread on the property. 0. The pool equipment area shall be enclosed and screened with landscaping. Per LA County Building Code, pool barrier/fencing shall be required. Resolution No. 1213 5 Pine Tree Lane -7- P. The applicant shall comply with all requirements of the Lighting Ordinance of the City of Rolling Hills (RHMC 17.16.190 E), pertaining to lighting on said property, roofing and material requirements of properties in the Very High Fire Hazard Severity Zone. Q. All utility lines to the residence, guesthouse, detached garages, and stable shall be placed underground, subject to all applicable standards and requirements. R. A drainage plan, as required by the Building Department shall be prepared and approved by City Staff prior to issuance of a construction permit. Such plan shall be subject to LA County Code requirements. S. All graded slopes shall be landscaped. A landscaping plan shall be submitted to the City in conformance with Fire Department Fuel Modification requirements and graded slopes. Prior to fmaling the project, trees and shrubs shall be planted to screen the project from the neighbors. The landscaping shall not form a hedge like screen but be offset. The height of any new trees and shrubs are to be planted in conformance with the landscaping plans for this project. The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water -wise and are consistent with the rural character of the community. The landscaping shall be subject to the requirements of the City's Water Efficient Landscape Ordinance, (Chapter 13.18of the RHMC). The applicant shall submit a landscaping performance bond or other financial obligation, to be kept on deposit by the City, in the amount of the planting plus irrigation plus 15%. The bond shall be released no sooner than two years after completion of all plantings, subject to a City staff determination that the plantings required for the project are in substantial conformance with approved plans and are in good condition. T. The setback lines and roadway easement lines in the vicinity of the construction for this project shall remain staked throughout the construction. A construction fence may be required. U. Perimeter easements, including roadway easements and trails, if any, shall remain free and clear of any improvements including, but not be limited to fences -including construction fences, any hardscape, driveways, landscaping, irrigation and drainage devices, except as otherwise approved by the Rolling Hills Community Association. V. Minimum of 65% of any construction materials must be recycled or diverted from landfills. The hauler of the materials shall obtain City's Construction and Demolition permits for waste hauling prior to start of work and provide proper documentation to the City. W. During construction, conformance with the air quality management district requirements, stormwater pollution prevention practices, county and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors shall be required. X. During construction, all parking shall take place on the project site, on the new driveway and, if necessary, any overflow parking shall take place within the unimproved roadway easements on the east side of Pine Tree Lane adjacent to project site only, and shall not obstruct neighboring Resolution No. 1213 5 Pine Tree Lane driveways as much as feasible. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. Y. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills. Z. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at: http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions. Should a red flag warning be declared and if work is to be conducted on the property, the contractor shall have readily available fire distinguisher. AA. The property owners shall be required to conform with the Regional Water Quality Control Board and County Public Works Department Best Management Practices (BMP's) requirements related to solid waste, drainage and storm water drainage facilities management and to the City's Low Impact development Ordinance (LID). Further the property owners shall be required to conform to the County Health Department requirements for a septic system. AB. Prior to fmaling of the project an "as graded" and an "as constructed" plans and certifications, including certifications of ridgelines of the structures, shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the approved plans. In addition, any modifications made to the project during construction, shall be depicted on the "as built/as graded" plan. AC. The applicant shall execute an Affidavit of Acceptance of all conditions of this permit pursuant to Zoning Ordinance, or the approval shall not be effective. The affidavit shall be recorded together with the resolution. AD. Per special direction from the City Council, during construction, the southern most driveway shall remain unobstructed by construction vehicles. An open lane providing egress and ingress shall not be impeded. In the event that construction activities require the use of the southern most driveway, a flagman shall be provided to assist with usage of the driveway. PASSED, APPROVED AND ADOPTED THIS 10th DAY OF JULY 2017. JAMES BLACK, M.D. MAYOR ATTEST: HEIDI LUCE, CITY CLERK Resolution No. 1213 5 Pine Tree Lane -9- Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6. Resolution No. 1213 5 Pine Tree Lane -10- • I 4 + f STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) §§ I certify that the foregoing Resolution No. 1213 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS APPROVING A REQUEST FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF A NEW RESIDENTIAL ADDITION WITH BASEMENT, GARAGES, COVERED PORCHES, SWIMMING POOL WITH A SPA, RETAINING WALL; AND REQUEST FOR CONDITIONAL USE PERMIT TO CONSTRUCT A SECOND DRIVEWAY, DETACHED GARAGE, TENNIS COURT, AND STABLE AND CORRAL; AND VARIANCES TO ALLOW EXCEEDANCE OF DISTURBANCE AND GRADING LIMITS FOR A SPORTS COURT, AND ANY RELATED IMPROVEMENTS IN ZONING CASE NO. 917 AT 5 PINE TREE LANE, LOT 94-RH, (SHARNG). was approved and adopted at a regular meeting of the City Council on July 10, 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices. Resolution No. 1213 5 Pine Tree Lane HEIDI LUCE, CITY CLERK -11- OS r TO: FROM: THRU: SUBJECT: DATE: 84 Ral&if qd6 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 FAX (310) 377-7288 Agenda Item No.: 8-A Mtg. Date: 07/10/17 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL YOLANTA SCHWARTZ, PLANNING DIRECTOR up RAYMOND R. CRUZ, CITY MANAGER CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH JOHN HUNTER AND ASSOCIATES FOR MONITORING AND REPORTING FOR THE MACHADO LAKE TRASH TMDL AND SANTA MONICA BAY MARINE TRASH TMDL AND SUBMITTAL OF REQUIRED INVESTIGATION REPORTS TO THE RWQCB. JULY 10, 2017 ATTACHMENTS: John Hunter & Associates proposal, with Attachments Professional Services Agreement RECOMMENDATION It is recommended that the City Council enter into an agreement with John Hunter and Associates, an environmental consultant for three years to monitor and report on trash collected at the designated canyons discharge locations to Machado Lake and Santa Monica Bay as identified and required by the City's Monitoring and Reporting Plan, and prepare and submit annually the Non-Stormwater Canyon Source Investigation Report and; authorize the City Manager to execute all appropriate documents. BACKGROUND On June 7, 2007 the Los Angeles Regional Water Quality Control Board (RWQCB) adopted an amendment to the Water Quality Control Plan for the Los Angeles Region (also known as the Basin Plan) incorporating a Total Maximum Daily Load (TMDL) for trash in Machado Lake. The order became effective on March 6, 2008. C� ft The numeric target of the Machado Lake Trash TMDL is zero trash in Machado Lake within 8 years of the order. The Trash TMDL requires jurisdictions to implement practices, which would lead to meeting that goal. In compliance with the RWQCB's requirements, the City of Rolling Hills received approval of its monitoring plan and, for the past seven years, through an agreement with John Hunter and Associates, has collected and reported on trash collected in the canyons and discharge locations that drain to Machado Lake. In December 2011, City staff sent a letter to the RWQCB requesting to be relieved of the responsibility for trash collection and reporting based on the fact the amount of trash collected has been negligible. In response, in a letter in March 2012, the RWQCB stated that the City must continue twice -a -year screening and collection plus after a major storm event. This was a reduction in the number of monitoring events that was required prior to 2011. Following the 2012 approval of the frequency of monitoring, it was staff's intent, after having consulted with the City Attorney and the City's environmental consultant, to submit a second request to be relieved of this requirement. However, since that time new requirements were adopted where the City is required to monitor and report on canyons and discharge locations for trash discharges to Santa Monica Bay as well as Machado Lake and so additional monitoring and reporting was required to demonstrate that there is little or no discharge to Santa Monica Bay. In a letter submitted to the RWQCB, we informed them that the amount of trash collected that would discharge to Machado Lake is representative of what is discharged to the Santa Monica Bay as well. The RWQCB acknowledged receipt of the letter but has not otherwise responded to the request to use the Machado Lake data as representative of discharge to the Santa Monica Bay. The Regional Board in its letter of March 5, 2012 does reference that the City is using this data for both Machado Lake and Santa Monica Bay, so staff and the consultant has interpreted it to imply consent. In addition, the annual report submitted in December refers to City using data from Machado Lake monitoring areas for the Santa Monica Bay monitoring and reporting, and the RWQCB has not negatively commented. In a recent public workshop on the Statewide trash policy, Regional Board staff acknowledged the City's request to cease monitoring but have not yet authorized a cessation in monitoring. DISCUSSION In 2008, the City entered into an agreement with John Hunter and Associates for preparation of its Machado Lake Trash TMDL Monitoring and Reporting Plan and, thereafter, worked with the firm for approximately two and a half years for the collection, evaluation and reporting of trash. In 2008, John Hunter and Associates was selected after receiving quotes from three firms; John Hunter and Associates was the least expensive and most familiar with Rolling Hills. They serve as the storm water consultant for the City of Rancho Palos Verdes and many other cities, and represent all the Peninsula cities as a subregion to the RWQCB. A second contract was awarded to John Hunter and Associates in 2012 and the contract, with an extension expired in December 2016. Based on their familiarity with the City, the infrequency of collections (two collections plus after major storm event) and their consistent low costs, as well as the comprehensive reports that were submitted and well received by the RWQCB, John Hunter and Associates is recommended for approval. The proposed agreement will be on time and materials basis with the cost not to exceed the contract amount of $9,421.50 for each of the next three years without prior City authorization. The agreement is for monitoring, evaluation and reporting of trash at the discharge point of seven (7) canyons twice a year and after one major storm event, for Machado Lake Trash TMDL and reporting for the Santa Monica Bay Marine Trash TMDL and submittal of the Non-Stormwater Canyon Source Investigation report. In December of every year an annual report must be filed with the RWQCB reporting on the findings of that year. The agreement also calls for the City Manager to be able to extend the agreement for one-year. FISCAL IMPACT The 2017/18 fiscal year budget includes sufficient funds in the Storm Water Management line item for John Hunter and Associates. The firm meets all of the City's insurance requirements and is qualified to continue monitoring, evaluating and reporting to the RWQCB. NOTIFICATION Mr. John Hunter has been notified that this item will be considered by the City Council at its meeting of July 10, 2017 and he or a representative from his office will be present to answer questions. CONCLUSION A consultant is needed to collect, evaluate and report on trash for the Machado Lake Trash TMDL and for the Santa Monica Bay Trash TMDL and, it is recommended that the City Council approve a 3 year professional services agreement with John Hunter and Associates, directing the City Manager to sign all documents. THIS PAGE INTENTIONALLY LEFT BLANK AIME, A.6 Ei Dt ATE8, fsv E7_ May 30, 2017 Yolanta Schwartz, Planning Director City of Rolling Hills No. 2 Portuguese Bend Road Rolling Hills, CA 90274 SUBJECT: Gty of Rolling Hills Trash Monitoring and Reporting Plan for the Machado Lake Trash TMDL (Resolution' No. R4-2007-006), Monitoring and Reporting for the Santa Monica Say Marine Debris TMDI, and Submittal of the Non-Stormwater Canyon Source Investigation Report Dear Ms. Schwartz, On March 6, 2008, the Machado Lake Trash Total Maximum Daily Load (TMDL), Resolution No. R4-2007- 006, became effective regulating trash discharge in the Machado Lake watershed. To fulfill the requirements of this TMDL, the City of Rolling Hills implemented a Trash Monitoring and Reporting Plan (TMRP), including a Minimum Frequency Assessment and Collection (MFAC) Program that consisted of quarterly canyon monitoring for the first two years, and immediately following the first major storm event of the year. On March 5, 2012, the Regional Board responded to the City's presentation of monitoring data and request to be removed from the monitoring requirements of the Machado Lake Trash TMDL and Santa Monica Bay Marine Debris TMDL with a letter stating that the City of Rolling Hilts remains a responsible party in the TMDLs, and therefore must continue monitoring in order to demonstrate compliance (Attachment A). The Regional Board, however, did allow for a decrease in the frequency of monitoring from quarterly events to twice a year and immediately following the first major storm event of the year. The City is also still required to submit annual TMDL reports. Since the City has not received permission to cease trash monitoring, John L Hunter and Associates (JLHA) proposes the City continue to implement the revised monitoring plan and submit annual reports to the Regional Board. Additionally, per the 2012 Municipal Separate Sewer System (M54) Permit' (Permit), the City Is required to develop and implement a Monitoring and Reporting Program (MRP). Since the City chose not to participate in an Enhanced Watershed Management Plan (EWMP), the City is required to develop an integrated monitoring plan addressing any monitoring requirements that will not be addressed by the I Order No. R4-2012-0175 NPDES Permit No. CAS004001 Waste Discharge Requirements for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles County, except those Discharges Originating from the My of Long Beach MS4. 6131 ORANGETHORPE AVE, Suite 300, BUENA PARK, CALIFORNIA 90620 (562) 802-7880 FAX (562) 802-2297 www jlha.net GENERAL ENGINEERING LICENSE A-5823401 HAZARDOUS SUBSTANCE REMEDIATION UC. 3382 City of Rolling !lilts May 2017 Machado Lake Trash TMDL Palos Verdes Peninsula Watershed Management Group's Coordinated Integrated Monitoring Program (CJMP). This integrated monitoring plan includes a Non-Stormwater (NSW) Screening and Monitoring Plan, which provides a detailed approach to screening and identifying significant non-stormwater discharges from the City of Rolling Hills. JLHA has completed the screening and monitoring tasks of the Plan and prepared a draft report. JLHA's current contract with the City of Rolling Hills expired in December 2026, and will require an extension in order to continue the Machado Lake Trash TMDL MRP and finalize the report for submittal of the NSW Screening and Monitoring report to the Regional Board. This proposal is for a three-year extension at current cost plus a 1O% contingency for additional tasks the City may request from JLHA, as shown in Attachment B. We appreciate the opportunity to offer our services to the City of Rolling Hilts. ityou have any questions, please contact Michelle Kim at (562) 802-7880 ext. 240 or mkimCiilha.net. Sincerely, John Hunter, P.E. Cc: Kathleen McGowan City of Rolling Hills May 2017 Machado Lake Trash TMDL ATTACHMENT f ACHMENT A Matthew Rodriquez Secretary for . Environmental Protection California Regional Water Quality Control Board Los An eies Region March 5, 2012 320 W. 411` Street, Suite 200, Los Angeles, California 90013 (213) 576.6600 • FAX (213) 576.6640 tithr/Niww.waterbosslitoo.gov/losangeles r Anton Dahlerbruch, City Manager City of Rolling Hills No. 2 Portuguese Bend Road •Rolling Hills, CA 90274 SUBJECT: City of Rolling Hills Trash Monitoring and Reporting Plan for the Machado Lake Trash Total Maximum Daily Load, Resolution No. R4-2007-006 Dear Mr. Dahlerbruch: . Edmund G. Brown Jr. Governor The Los Angeles Regional Water Quality Control Board -(Regional Board) adopted the Machado Lake Trash Total Maximum Daily Load (TMDL), Resolution number R4-2007- -006 on June 7, 2007. This TMDL was subsequently approved by the. State Water Resources Control Board on December 4, 2007, Office of Administrative Law on February 8, 2008, and the United States Environmental Protection Agency on February 27, 2008. As one of the requirements of this Trash TMDL, responsible jurisdictions must develop and implement a Trash Monitoring and Reporting Plan (TMRP). The City of Rolling -. Hills has been implementing an Executive Officer approved TMRP, which was originally submitted on September 2, 2008. The TMRP includes a requirement to monitor seven drainage canyon outlets on a quarterly basisfor the first two years, and immediately following the first major storm event of the year. In addition, the City of Rolling Hills has submitted annual reports, as required. On December7, 2011, the Regional Board received an annual report -and letter from the City of Rolling Hills requesting that the Regional Board remove the City of Rolling Hills' monitoring requirements for the Machado Lake Trash TMDL and the Santa Monica Bay Marine Debris TMDL, based on the monitoring data collected. As the City of Rolling Hills maintains land in the Dominguez Channel and Santa Monica Bay watersheds, they area responsible jurisdiction in both the Machado Lake Trash and Santa Monica Bay Marine Debris TMDLs: :As such, the City of Rolling Hills must show compliance with these TMDLs, and therefore continue with the associated monitoring Cahfornia EnviroWnsenial Protection Agency ea Reed p Fer City of Rolling Hills - 2 - March 5, 2012 requirements. However, based on the information and data provided in the annual report and letter received on December 7, 2011, the Regional Board finds that reducing the monitoring frequency is warranted in the Machado Lake watershed. In order.to ensure that trash does not accumulate in deleterious amounts between collection events, the Regional Board finds it adequate for the City of Rolling Hills to monitor twice per year, and immediately following the first major storm event of the year. The Regional Board appreciates the efforts put forth by the City of Rolling Hills to' improve water quality and protect the beneficial uses of Machado Lake and -Santa Monica Bay. If you have any questions, please contact Stefanie Hada at (213) 576- 6804 or shada@waterboards.ca.gov. Sincerely, Samuel Unger Executive Officer. cc: Yolanta Schwartz, Planning Director Kathleen McGowan California Environmental Protection Agency recycled Paper City of Rolling Hills Machado Lake Trash TMDL ATTACHMENNT B May 2017 Anticipated Costs to Conduct Machado Lake and Santa Monica Bay TMDL Trash Monitoring and Annual Report July 1, 2017 through June 30, 2020 Task Rate Estimated Cost2 3 Trash Survey Events (2 dry and 1 after first major storm event of year) Environmental Compliance Manager $135/hr $4,185 Laborer (40 hr OSHA certification) $65/hr $1,820 Data Compilation and Annual Reporting Staff Engineer $165/hr $660 Environmental Compliance Specialist $95 $1,900 Contingency (10%) --- $856.50 Estimated Total Cost Per Year — $9,421.50 2 Beginning the second fiscal year, the cost may increase each year based on the local cost of living adjustments. Statement of Qualifications for Municipal NPDES Services Prepared By: Prepared For: John L Hunter and Associates 6131 Orangethorpe Ave Ste 300 Buena Park, CA 90620 Proposal contact: info@jlha.net (562) 802-7880 Yolanta Schwartz Planning Director City of Rolling Hills No. 2 Portuguese Bend Road Rolling Hills, CA 90274 (310) 377-1521 SOQfor Annual On Cali Professional Services June 29, 2017 Table of Contents 1. Qualifications and Experience 2 A. Relevant Firm Experience 2 1. Municipal NPDES Permit Compliance 2 B. Project Team Experience 4 C. Track Record 4 D. Staffing Capability and Current Work Load 4 E. Relevant Staff Credentials 4 11. Team Organization 5 A. Project Team Experience with Similar Contracted Work 6 111. References 7 Page Sal for Annual On Call Professional Services Tune 29, 2017 1. Qualifications and Experience John L Hunter and Associates, Inc (JLHA) is an environmental consulting corporation established In 1985 that specializes in serving municipal clients. JLHA's mission is to provide its clients with the expertise necessary to comply with mandated environmental programs, such as NPDES, stormwater and watershed management, industrial waste and fats, oils and grease (FOG) control, water conservation, and recycling. Services provided under these programs include program management, engineering, inspections, monitoring, grant administration, and public education. A. Relevant Firm Experience Table 1 lists NPDES services currently or recently provided by JLHA. The following are summaries of JLHA's experience related to NPDES Permit compliance. 1. Municipal NPDES Permit Compliance JLHA has considerable experience in Municipal NPDES Permit compliance programs, beginning with the inception of the Phase 1 MS4 Permits in the 1990s. Currently JLHA implements elements of such programs for 37 cities in the Southland. Services include the following: 25 cities and 4 watershed groups: Program administration and/or technical support, • 32 cities: Field services such as BMP compliance inspections, • 22 cities: Plan review and approval (e.g., SUSMP/LID Plans, WQMPs, and SWPPPs), • 29 cities and 3 watershed groups: Reporting (e.g., annual, TMDL, and/or watershed reports), and • 28 cities and 3 watershed groups: Staff training. Relevant and recent activities include: • Representing cities in MS4 NPDES audits conducted by Regional Water Board staff: Seal Beach, 2015 (and 2010, 2006) j Stanton, 2014 (and 2010) O Obtaining and administering a Prop 84 grant for multi-watershed/multi-jurisdictional LID projects. Managing BMP inspection programs that cover, in total, over 7,000 sites. • Developing 4 Watershed Management Programs in 2014-15 under the area -wide LA MS4 Permit. JLHA also served as the lead consultant for the development of the Watershed Management Programs (WMPs) for the Lower Los Angeles River (LIAR), Lower San Gabriel River (LSGR), City of Long Beach, and Peninsula Cities Watershed Groups, and served as a sub -consultant for the development of the WMP for the Los Cerritos Channel (LCC) Watershed Group. As part of WMP development, JLHA also oversaw the development of Coordinated Integrated Monitoring Programs (CIMPs) for the LIAR, LSGR, and Peninsula Cities Watershed Groups. All plans were approved by the Regional Board in 2015 and 2016. Together the member agencies of these Watershed Groups represent 20 MS4 NPDES Permittees. JLHA serves as the consultant team lead for the LIAR, LSGR, and Peninsula Cities Watershed Groups. Services include administering monitoring activities, watershed annual reporting, technical committee meetings, and certain WMP implementation efforts such as feasibility studies. In this capacity JLHA also regularly interfaces with city councils and Regional Board staff and members. JLHA also represents twelve municipal clients in watershed management groups for the Upper Los Angeles River, Upper San Gabriel River, Dominguez Channel and Los Cerritos Channel. - Page 50Qfor Annual On Call Professional Services June 29, 2017 Table .1: Summary of iViunicipaf NPDES Services Recently or Currently Provided u MS4 Permit Control Measures Watershec General ,,,._ _ w i Z F o �i Sac;a : i i N w r a i Q.N; m�:vvi0` c'�.r t0.`• )l cc; C OD ; ; E : a o. , 0 _o . �L il++- yc.0 •'! um 2o. iE 2 y c 0 , tool t Ciient l w w o ti . o 1.43S. a, `d ,o pin Arcadia 1995. 22 i -- ! x j x x I x; x ' -- , x x x Artesia 2014 3# x x TT x f x .. x - �j x x Bellflower 2014 11 -• -• x ; -- c -- Big Bear Lake 2004i 13 . .. . .. . .. . . . . 1 X • -. I Buena Park 2010: 7 r x • • Carlsbad : 2016 ; -- i .. Cerritos 2015 2 t -- ' Covina 2008 f 9 (x 1 x __ __ Diamond Bar 2007 10 1 x- x x x ' • x i x x! i--7 x x x i Downey ` 2011. 6I x x x x: x: x x f , --j x r x- x_ Glendale ; 2013; 4 c -- x - -- -- t- - -- E -- • x t x r,x •- x GatewayWaterNronL hority t 2012 i 5 t -- -- i -- -- •- — _- x -- x -- ri x ; x x x Hawaiian Gardens 20121• Hawthorne 2000s! 17..÷.:1 -i x I x j x> x x; -- ! Inglewood 2015 = 2 x - i x" _ La Habra 2011'. &ix x x l x x i x •• Lakewood Lomita : 2015 2 i -- x i x x x x x -- _. ; x, x! -- ; x -- - ' x ' X x ' x i x i LIAR Watershed Group . __ __ _- ._ ; -- i x X ' X -- k x _. ' x a P 2013 i 4 -- -- z x -- • x LSGR Watershed Group 2013 41 •• -• • -• I -- -- -- x j x x f -- x ` x x Lynwood 2014 • 3,x x x x x! x e -- : x; -- ! -- , x x -- x Manhattan Beach 2010: 7 -- 1 -- -, x ' x -- -- - 1 -- i —_..r • Monterey Park 2005 12 : x x x x x x t x Norwalk 2010: 7' x x 1 x€ x x- x x t - x - x x Paramount ; 2014: 3 t x x x , x - -- I -- - • Pasadena : 2015 _ 2t x -- - ; -• •- i Peninsula Watershed Group ; 2013 4 t •- -- ? • Placentia ; 2013 4 f x x Rancho Palos Verdes 1, 1994 23 tt, x x Rolling Hills € 2009 ` 8 t ! t Santa Fe Springs I 2016 z 11 x x 1 -- -- -- ' Seal Beach l 2005: 12 i x xx x x: x i -- xr, x x X Signal Hill 1985 32 x, x i x x; x x i- x x j x x` -- i x South Gate 1991 ' '1— i South Pasadena Long Beach ; 2014 I_ 3 } -- LCC Watershed Group 2013 4 • -- -• I x -- s x x t -- ? 1 2005 ; 12 -- X X Ix X j Stanton i 2007 is 10 e x x/ x_ x x x g -- 1 Temple City 1 2003 14 ? x i x l x. x x x t -- x- -- = x x x -- - —i Villa Park ; 2013: 4 i x 1 x 1 x� x; x t x�_— x: x -- West Covina 12015' ' 2 x x x —._;__ _:_, f t---- x x x i -_ i 1 West Hollywood 1 1995 i 22 4 x J x I x x x -- -- - -- x k- i x .- Whittier 1 2014 3 r -- 1 x j x x x' x TOTALS out of 43 agencies �_ r 22 27 _ 26 ; 30 ' 24 ; 23 X i -- •- t X .. .X x x x x X .. .X -- i x x = x x t x x ! x x x • x: -• S0Q for Annual On Call Professional Services June 29, 2017 B. Project Team Experience Experience of the Project Team as it relates to the services listed In Table 1 is induded in Table 3, under the Team Organization section of this SOQ. C. Track Record JLHA has aided municipalities in compliance with NPDES MS4 Permit provisions since their first issuance in the 1990s. Since that time JLHA has maintained a track record of meeting project schedules. This may be evidenced by direction communication with existing clients, such as those listed in the References Section. Another metric foriLHA's ability to meet project schedules is through its success in representing clients in Regional Water Board NPDES Program audits. These audits included detailed reviews of records for NPDES sub -programs managed and implemented byJLHA Project Teams. Of the many Regional Water Board NPDES Program audits thatJltlA personnel participated in, none resulted in enforcement actions. JLHA's success in meeting project schedules is also evident in its existing clients' previous NPDES annual reports, which tabulate program deliverables such as inspections, plan checks, and TMDL reporting. D. Staffing Capability and Current Work Load JLHA staffing is at 25, consisting of 20 full-time staff and 5 part-time staff. This includes 1 principal, 2 directors, 5 project managers, 5 engineers, 7 field inspectors, 2 GIS specialists, and 3 administrative staff. All staff operate out of JLHA's office at 6131 Orangethorpe Ave, Suite 300, in Buena Park, California. JLHA subcontracts additional services as -needed such as water quality monitoring and laboratory analysis, outfall screening, construction management, and computational analysis. The key staff listed in the following section will be available to provide any requested services. E. Relevant Staff Credentials Staff credentials include certified professionals in engineering, stormwater quality, BMP (Best Management Practice) inspection, erosion control, SWPPP development and implementation, and environmental assessment. Tablet lists specialized credentials that are held byJLHA staff. The experience, credentials and education of the key staff members are included in the Appendix. Table 2: Specialized Credentials held by iLli4 Staff Credential Credential Description CPSWQ Certified Professional in Stormwater Quality CPESC Certified Professional in Erosion and Sediment Control CESSWI Certified Erosion, Sediment and Stormwater Inspector QSD Qualified SWPPP Developer (Construction) QSP Qualified SWPPP Practitioner (Construction) QiSP Qualified industrial Stormwater Practitioner CGPToR Trainer of Record for the NPDES Construction General Permit IGP ToR Trainer of Record for the NPDES Industrial General Permit SOafor Annual On Call Professional Services June 29, 2017 II. Team Organization Table 3 lists the roles of the Project Team, along with a short summary of each member's experience related to this project. Table 3: Project Team Roles and Related Experience Team Member Information/Role Name Michelle Kim • Credentials MS, EFT Project Title Project Manager (primary)/Engineer Project Role Point -of -contact, project delivery General program support Name Cameron McCullough • Credentials MS, CPSWQ, QSD/P, IGP TOR Protect Title Assistant Project Manager Project Role . Program support Name John Hunter Credentials PE, REA Project Title Technical Support Project Role Project support Name RosaiindaTandoc, PE Project Title Project Engineer Project Role Plan review oversight • Plan final approval Name • Jose Rodriguez Credentials CESSWI, QSP Project Title Technical Specialist Project Role • NPDES and rw Field Programs support Team Member Project Experience (Short summary) Ten years of experience In the water quality industry, which includes potable water, wastewater, and storm water. Past experience includes work with the Orange County Sanitation District involving treatment processes, laboratory analyses, and monitoring of wastewater and source control. Thirteen years of experience managing municipal environmental programs. Specializes in surface water quality regulation, including stormwater NPDES Permits (MS4, Industrial General, and Construction General), wastewater NPDES Permits and Orders (including the Sanitary Sewer System WDR Order), and TMDLs. Over thirty years of experience managing municipal environmental programs. Oversees JI.HA's environmental services, including municipal NPDES Permit compliance, TMDLs, sewer overflow prevention, water conservation, recycling programs, and soil/groundwater contamination investigations. Over thirty years of experience reviewing and approving structural and architectural plans. Reviews and approves development plans for compliance with NPDES Permits, city environmental ordinances, building codes, and other state laws. Ten years of experience implementing municipal environmental programs. Manages field elements of MS4 NPDES programs, such as inspections at industrial/commercial facilities and construction sites, outfali screening, and non-stormwater source investigations. SOQfor Annual On Call Professional Services June 29, 2017 A. Project Team Experience with Similar Contracted Work Table 4 lists similar services provided by Project Team members to other municipal clients. The table also includes the budget information for each client. All of these services are ongoing, provided on an annual basis. Table 4: Project Team Experience with NPDES Work c C d E; X 2 Pe I aient am E Client Contact Arcadia $50,000 Vanessa Hevener, 11800 Goldring Rd, Arcadia, 67fi Inc cA77 $80,000 !.John Beshay, 21810 Copley Dr, Diamond Bar, 909.839.7043 z $125,000 Sharon Gallant, 125 E Cogege St, Covina, 6263845484 4 Downey $105,000 Dan Mueller, 11111Brookshire Ave, Downey, 562.677 3578 Glendale I $50,000 1:Chris Chew, 633 E Broadway Rm 20S, Glendale, 8185483945 Diamond Bar Covina Gateway Water Ulan IL Authority $50,000 Grace Kast,16401Paramount Blvd, Paramount,562,663.6850 Hawthorne I $55,000 Doug Krauss, 4455 W 1254 St, Hawthorne, 310.349.2987 j La Habra : $150,000: Melissa You, 1.10 E La Habra Blvd, to Habra, 562.383.4000 Lomita Long Beach LLAR Watershed Group ta $40,000 ` Mark McAvoy,24303Narbonne Ave, Lom,310325.7110 $200,000 Alvin Papa, 333 W Ocean Blvd, tong Beady 562570.6386 $100,000 Grissel Chavez, 2175 thenyAve,Signal Hill, 562.9893799 LSGRWatershedGroup $100,000 { AdriaraFiigueroa,12700Norwalk Blvd, Norwalk, 5629295915 $80,000 Bonnie Tam, 320WNewmark Ave, Monterey Park.6263071 Monterey Park Norwalk $80,000 • Adrian Figueroa, 12700 Norwalk Blvd, Norwalk, 5623295915 Pasadena Placentia Rancho Palos Verdes < $100,000 : Kris Mariorian,=GarfieldAve, Pasadena, 626.744.7311 $50,000 i Luis Estevez, 401 E Chapman Ave, Placentia, 714993.8117 $70,000 Lauren Ramezani, 30940 Hawthorne Blvd, RPV, 3105445245 Seal Beach $60,000 ; Steve Myrter, 211 Eighth St Seal Beatty, 562.431 x77 • Signal Hill South Gate $50,000 iGrisseL Chave4 2175 Cherry Ave, Signal HiI, 562.9893799 • $100,000 i Guillermo Pena, 8650 Catifomia Ave,South Gate, 3235639500 Stanton Temple City $70,000 ? Allan Rigg,7800!CatellaAve, Stanton, 7143799222 West Covina $50,000 ° Andrew Coyne, 626.285.2171 $95,000 ' Chino Consunj,1444 W Garvey Ave, West Covina, 626.939.8425 West Hollywood Whittier $95,000 Matt Magener, 8300Santa Monica Blvd, WeHo, 323.848.6894 $100,000 Kyle Cason,13230 Penn St, Wlittler, 5625675999 Page C6 SOQfor Annual 0n Call Professional Services June 29, 2017 III. References Toble5 is a list of JLHA clients that receive NPDES serivices. The table Includes contact information and the relationship between key staff listed in this proposal and services provided to the referenced client. Additional references are available at the request of the City. Table 5: References Client Data Field Reference Information Downey : Name/tle Mohammad Mostahkami, Director of Public Works Address 11111 Brookshire Ave, Downey, CA 90241 Phone/email (562) 904-7102, mmostahkami@downeyca.org Relationship John Hunter serves as primary contact, Cameron McCullough as alternate. Temple City Norwalk Contact/Title Andrew Coyne, Management Analyst Address 9701 Las Tunas Dr, Temple City, CA 91780 Phone/email (626) 285-2171 ext 4344 ^Relationship Cameron McCullough serves as primary contact, Michelle Kim as alternate. Contact/Title Adriana Figueroa, Administrative Services Manager Address 12700 Norwalk Blvd, Norwalk, CA 90650 Phone/email (562) 929-5760, afigueroa@norwalkca.gov Relationship John Hunter serves as primary contact, Milan Brickey as alternate. Chavez, Signal Hill Contact/Title Grissel Ch Deputy Director of Public Works Address 2175 Cherry Avenue, Signal Hill, CA 90775 Phone/email (562) 989-7251, gchavez@cityofsignalhill.org Relationship John hunter serves as primary contact, Michelle Staffie!d as alternate. South Gate Contact/Title Arturo Cervantes, Public Works Director Address • • 8650 California Ave, South Gate, CA 90280 Phone/email (323) 563-9512, acervantes@sogate.org • Relationship John Hunter serves as primary contact, Michelle Staffield as alternate. Stanton Contact/Titie Allan Rigg, Director of Public Works Address 7800 Kateila Ave, Stanton, CA 90680 Phone/email (714) 890-4204, arigg@ci.stanton.ca.us Relationship Cameron " " Hough PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of July 2017 at City of Rolling Hills, County of Los Angeles, State of California, by and between the CITY OF ROLLING HILLS, hereinafter called the CITY and John L. Hunter and Associates hereinafter called the CONSULTANT. 1. RECITALS A. The City desires to retain CONSULTANT to collect, monitor and report on trash collected at the designated canyons discharge locations to Machado Lake and monitor the Santa Monica Bay Marine Trash TMDL as identified and required by the City's Monitoring and Reporting Plan, and prepare and submit annually the Non- Stormwater Canyon Source Investigation Report to the Los Angeles Regional Water Quality Control Board, (RWQCB). B. CONSULTANT is well qualified by reason of education and experience to perform such services; and C. CONSULTANT is willing to render such professional services as hereinafter defined. NOW, THEREFORE, in consideration of the mutual covenants and conditions herein contained, CITY hereby engages CONSULTANT and CONSULTANT agree to perform the services set forth in this Agreement. 2. SCOPE OF WORK. Consultant shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the scope of work attached as Exhibit A. 3. COST. The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under the Agreement at the rates and in the manner established in the attached Fee Schedule, Exhibit B. A. Compensation. Total expenditure made under this Agreement shall not exceed the sum of $9,421.50 annually for the period of this agreement. This fee includes all expenses, consisting of all incidental blueprinting, photography, travel, attendance at meetings and miscellaneous costs, estimated to be accrued during that period. It also includes any escalation or inflation factors anticipated. Any increase in the compensation or scope of work shall be by express written amendment approved by the City Manager and CONSULTANT. 4. METHOD OF PAYMENT. CONSULTANT shall be reimbursed monthly in arrears based upon the hourly services provided. CONSULANT shall submit invoices in duplicate addressed to the CITY, c/o Planning Department, 2 Portuguese Bend Road, Rolling Hills, CA 90274. -1 2017- Professional Services Agreement JOHN HUNTER 5. SUBCONTRACTING CONSULTANT shall not be permitted to subcontract any portion of this contract without the express written consent of the CITY. 6. COMMENCEMENT OF WORK CONSULTANT shall commence work under this agreement upon execution of this agreement. 7. ACCOUNTING RECORDS CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT's California office during the contract period and thereafter for five years from the date of final payment. 8. OWNERSHIP OF DATA All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY. 9. TERM OF CONTRACT This contract shall be valid for three years from execution of this agreement. The City Manager may extend this contract for additional one year. Such extension shall be in writing by the CITY Manager to the CONSULTANT. 10. TERMINATION This contract may be terminated at any time for breach and the CITY may terminate unilaterally and without cause upon seven (7) days written notice to the CONSULTANT. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement. 11. ASSIGNABILITY CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY. 12. AMENDMENT It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties. 13. NON -SOLICITATION CLAUSE -2- 2017- Professional Services Agreement JOHN HUNTER. The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 14. INDEMNITY CONSULTANT agrees to indemnify the CITY, its officers, employees and agents against, and will hold and save each of them harmless from, any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the negligent acts or intentional tortuous acts, errors or omissions of CONSULTANT, its agents, employees, subcontractors, or invitees, provided for herein. CONSULTANT will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection herewith. CONSULTANT will promptly pay any judgment rendered against CITY, its officers, agents or employees for any such claims, damages, penalties, obligations or liabilities. In the event CITY, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against CONSULTANT for such damages or other claims arising out of or in connection with the sole negligence of CONSULTANT hereunder, CONSULTANT agrees to pay CITY, its officers, agents, or employees, any and all costs and expenses incurred by CITY, its officers, agents or employees in such action or proceeding, including but not limited to reasonable attorney's fees. 15. INSURANCE A. Without limiting CONSULTANT'S obligations arising under paragraph 14 - Indemnity, CONSULTANT shall not begin work under this Agreement until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this Agreement, and shall be maintained throughout the term of this Agreement. Insurance coverage shall be as follows: i. Automobile Liability Insurance with minimum coverage of $300,000 for property damage, $300,000 for injury to one person/single occurrence, and $300,000 for injury to more than one person/single occurrence. ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers, agents, and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT'S actions under this Agreement, whether or not done by CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $1,000,000. -3- 2017- Professional Services Agreement JOHN HUNTER iii. Worker's Compensation Insurance for all CONSULTANT'S employees to the extent required by the State of California. B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence. C. Additional Insured. City, its elected and appointed officers, agents, and employees shall be named as additional insured on policies referred to in subparagraphs A (i) and (ii). D. Primary Insurance. The insurance required in paragraphs A (i) (ii) and (iii) shall be primary and not excess coverage. E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this Agreement, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the Agreement. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this Agreement or procure or renew such insurance, and pay any premiums therefore at CONSULTANT'S expense. 16. ENFORCEMENT OF AGREEMENT In the event that legal action is commenced to enforce or declare the rights created under this Agreement, the prevailing party shall be entitled to an award of costs and reasonable attorney's fees in the amount to be determined by the court. 17. CONFLICTS OF INTEREST No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT further covenants that in the_ performance of this Agreement, no person having any such interest shall be employed. 18. INDEPENDENT CONSULTANT The CONSULTANT is and shall at all times remain as to the CITY a wholly independent consultant. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT's employees, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY. 19. ENTIRE AGREEMENT OF THE PARTIES -4- 2017- Professional Services Agreement JOHN HUNTER This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT. 20. GOVERNING LAW This Agreement shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first above written. CITY OF ROLLING HILLS CONSULTANT CITY MANAGER: JOHN L. HUNTER AND ASSOCIATES: RAYMOND R. CRUZ JOHN L. HUNTER DATE: DATE: ATTEST: HEIDI LUCE, CITY CLERK APPROVED AS TO FORM: MICHAEL JENKINS, CITY ATTORNEY -5- 2017- Professional Services Agreement JOHN HUNTER Exhibit A Scope of Work The purpose of this Scope of Work is to demonstrate the services that will be provided in order to assist with compliance of the Machado Lake Trash TMDL and the Santa Monica Bay Nearshore and Offshore Debris TMDL. Note, the Santa Monica Bay Nearshore and Offshore Debris TMDL is also known as the Santa Monica Bay Marine Debris TMDL. The latter term is used by the Regional Board in their letter to the City dated March 5, 2012 regarding the City of Rolling Hills Machado Lake TMRP'. For consistency, the TMDLs are itemized as follows as written in the MS4 Permit: • "Machado Lake Trash TMDL" per Attachment N of the Permit • "Santa Monica Bay Nearshore and Offshore Debris TMDL" per Attachment M of the Permit. Scope of Work The scope of services covers the period of July 1, 2017 through June 30, 2020 and includes: • Three trash survey events per fiscal year: o 2 dry o 1 after first major storm event of the year (rainfall accumulation of at least 0.25 inches) • Final report prepared and submitted to the City June of each fiscal year of this contract. 1 March 5, 2012 letter from Samuel Unger, Executive Officer to Los Angeles Regional Water Quality Control Board: City of Rolling Hills Trash Monitoring and Reporting Plan for the Machado Lake Trash Total Maximum Daily Load, Resolution No. R4-2007-006. -6- 2017- Professional Services Agreement JOHN HUNTER Exhibit B Cost to Conduct Machado Lake Trash TMDL and Santa Monica Bay Nearshore and Offshore Debris TMDL Monitoring and Annual Report , Efate Estimated Cost1 3 Trash Survey Events (2 dry and 1 after first major storm event of year) Environmental Compliance Manager $135/hr $4,185 Laborer (40 hr OSHA certification) $65/hr $1,820 Data Compilation and Annual Reporting Staff Engineer $165/hr $660 Environmental Compliance Specialist $95 $1,900 Contingency (10%) --- $856.50 Estimated Total Cost Per Fiscal Year --- $9,421.50 1 Beginning the second fiscal year, the cost may increase each year based on the local cost of living adjustments. -7- 2017- Professional Services Agreement JOHN HUNTER