04-23-2018 MINUTES OF
A REGULAR MEETING
OF THE
CYTY COUNCIL OF THE
CITY QF ROLLING HILLS, CALIFORNIA
MONDAY,APRIL 23, 2018
CALL TO ORDER
— A regul.ar meeting of the City Council of the City of Rolling Hills was called to order by Mayar Wilson at
7:00 p.m. in the City Council Cl�amber at City HaXI,2 Portuguese Bend Road, Rolling Hil�s, California.
ROLL CALL
Councilmember's Present: Black, Dieringer,Mirsch, Pieper and Mayor Wilsan.
Councilrriembers Absent: None.
Others Present: Yolanta.Schwartz, Interim City Manager.
Michael Jenkins, City Attorney.
Julia Stewart, Acting Planning Director.
Yvette Hall, City Clerk.
Marilyn Lyon, South Bay Cities Council of Governments.
Connie Turner, Southern California Edison.
Jim Wa�ker,Budget Consultant.
Terry Shea,Finance Director.
Ray Grothaus,Republic Services.
Torn Baker, Republic Services.
Marcia Schoettle, 24 Eastfield Drive.
Ed Smith, 85 Eas�eld Drive.
` PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayar Wilson.
OPEN AGENDA-P[7BLIC CONIlI�NT WELCOME
Marcia Schoettle, 24 Eastfield Drive, commented on the view preservation ordinance and requested that the
City Council inform residents of the new requirements.
Mayar Wilson informed Ms. Schoettle that he requested that staff prepare a chart outlining the process of the
view preservation ordinance to be made available to residents.
Ed Smith, 85 Eastfield Drive, commented t�at he observed the security gate guard sleeping and allowing non-
residents through the security gate without credentials.
Mayor Wilson stated that Mr. Smith's concerns were under the purview of the Rolling Hills Community
Association(RHCA). Mayor Wilson indicated tha�Mr. Smith's concerns wou�d be forwarded to the RHCA.
Mr. Smitl3 commented that he feels that the speed limits in the City are not being observed by drivers.
Mayor Wilson informed Mr. Smith that the Traffic Commission meets quarterly and reguYarly discusses traffic
enforcement conducted by the Sheniff's Depart�nent.
Mayor Pro Tem Mirsch stated that the Volunteers on Patrol, which is comprised of Ralling Hi�ls residents,
regularty patrol the City and deploys the Sheriff s Department decoy vehicle.
CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single rnodon. Any Councilrnernber may
request removai of any item from t'he Consent Calendar causing it to be considered under Council Ac�ians.
A. Minutes -Regular Meeting of Regular Meeting of October 9, 2017
RECONIIVIENDATION: Approve �s presented.
B. Payment of Bi11s.
RECONIlV�NDA'ITON: A�prove as presented.
-1-
C. Financial Statement for the Month of March 2018.
RECONIN�NDAT�ON: Approve as presented.
D. Republic Services Recycling Tonnage Report for March 2018.
REC�MMENDATION: Receive a�nd Fle.
Councilmember Dieringer requested that Consent Item 4-A Minutes of October 9, 2017 be pulled for
separate consideration.
Councilmember Black rnoved that the City Council approve the items oz� the consent calendar as
presented, excluding Consent Item 4-A Minutes af the Regular Meeting of October 9, 2017.
Councilmember Pieper seconded the motion,which carried without objection.
Councilmember Dieringer requested that the minutes be amended on page 11 in the first sentence of the
fourth paragraph, by adding the word "not" as follaws: Councilrnember Dieringer commented that the
City should not prohibit residents from having a construction fence.
Councilmember Dieringer moved that the City Council approve Cansent Item 4-A, Minutes of the Regular
Meeting of October 9, 20�7 as presented, with one correction to the minutes. Cauncilmernber Pieper
seconded the motion,which carried withaut objection.
PRESENTATION
Presentation of the SBCCOG/SCE Energy Leader�Partnership Recognition Award Certificate to the
City of Rallirag Hills for Reaching Gald Tier Levei ira the Program
Marilyn Lyon of the South Bay Ci#ies Council of Govemments (SBCCOG) and Connie Turner of
Southern California Edisan (SCE} presented an award certificate from the SBCCOG/SCE to the City
Council and community for reaching the Gold Tier Level in the Energy Leader Partnership Recognition
prograrn.
COMMISSION YTEMS
Nane.
PUBLIC HEARINGS
None.
OLD BUSINESS
None.
NEW BUSINESS
QU,ARTERLY SCHEDULE OF INVESTMENTS REPORT FOR THE QUARTER ENDING
MARCH 31, 2018.
Mayor Wilson introduced the item and asked for staff's comments. Finance Directar Shea presented the
staff report and discussed the following items: 1} Cash compararive data is up from the third quarter as of
March 31, 2018 to the second quarter as of December 31, 2017 due to the receipt af property taxes; 2)
Inactive deposits; 3) Portfolio yield; 4} Year-ta-date interest income; and 5} Ca1PERS CERBT Strategy I
OPEB Irrevacable Trust results.
In response to Mayor P�ro Tern Mirsch's inquiry, Finance Director Shea indicated that the Investment
Earnings under the Ca1PERS CERBT Strategy for the third quarter as of March 31, 2018 was a capital loss
due to stocks being sald.
In response to Mr. Smith's inquiry, Finance Director Shea stated that the investrnents on page three of the
staff r�port are fixed investments by law.
By consensus,the City Council received and filed the investmerit report as presented.
Minutes
City Council Meeting
04-23-18 -2-
FY 2018/2419 BUDGET PREPARATION DOCUMENTS
l.) FY 2017/2018 YEAR-END REVENUE AND EXPENDITURE PROJECTIONS
2) FY 2418/2019 CONSUMER PRICE INDEX (CP�) ADJUSTMENT FOR BUDGET AND FY
2018-2019 SOLID WASTE COLLECTION SERVICES
Mayor Wilson introduced the item and asked for staffs comments. Budget Consultant Walker presented
the staff report stating that the projectians for the General Fund revenues through June 30, 2018 wil� be
$2,154,873, which is $187,073 higher than the amended Budget of $1,967,800. He indicated that th�
increase in revenue is primarily due to an increase in property�axes and biailding permits. He sta.ted that
^ for the General Fund expenditures through June 3Q, 2018 staff is projecting the expenditures to be
$1,947,800, which is $180,073 lower than the amended budget of $2,128,250. He indicated �hat the
decrease is primarily in the City Administration Department due to the� City Manager vacancy, in the
Pianning Department due to a capital outlay for equipment tl�at will not be completed this fiscal year, and
in City Properties. Budget Consultant Walker stated that staf�is also prajecting a savings associated with
unspent Area Landscaping expense. He stated that for Fiscal Year 2017/18 staff is projecting a surplus of
$36�',433 before all operating txansfers.
In response to Mayor Pro Tem Mirsch questions, Budget Consultant Walker stated that there is a salary
differential between the vacant City Manager positian and the Interim City Manager position and benefits
savings and that savings were a result of the non-purchase of office equipment and a City property project
that wi11 be budgeted next year.
In response to Mayor Witson's question, Budget Consultant Walker stated that the projected May-ta-May
proposed Consumer Price Index (CPI) of 3.S% was based on the CPI for the current month of March
2018.
Discussion ensued conceming the increase in the CPI arid how it is estirnated for budgeting purposes.
Budget Consultant Walker cont�nued his discussion of the staff report. He indicated that the City's solid
waste collection company, Republic Services, is requesting a two year increase of 3.5% for Fiscal YEar
--- 2018/19 and Fiscal Year 2019/20. He sta.ted that the request for Fiscal Year 201 S/I9 would be $39.59 per
billable pazcel, which would increase the Republic SeYvices billing from $1,131.05 to $1,170.64 for a total
annual increase of $27,I 1 S, and for Fiscal Year 2014/20 would increase billing from $1,170.64 ta
i,211.61 for a total annual increase of$28,064. He stated the two year tota.l increase of Republic Services
billing to the City would be $55,182.
Budget Cansu�tant Walker discussed the three alternatives that staff is proposing as follows: 1} Accept
two year FY 201$/19 —FY 2019/20, 3.5% increase as presented far a total two year increase in Republic
Services billing to fhe City of$55,182; 2)Accept a one year FY 2018/19, 3.5% increase as presented for a
one year increase in Republic Services billing ta the City of $27,118; and 3) Reject the two year 3.5%
increase as presented and request staff to follow up with Republic Services on an alternati�e CPI increase
far FY 20��/19 or have City Council decide what the CPI increase should be for FY 2018/19.
The public hearing was opened at this juncture.
Ray Grothaus, General Manager, Republic Services, intraduced himself and his associate, Tom Baker,
General Manager.
Tom Baker, Area Municipal Manager, Republic Services, stated that Republic Services has provided
services for nurnerous years. He stated that their request for a two-year increase of 3.5% is not singular to
the City af Rolling Hills as this situataon is being experienced throughaut their service areas. , He
� explained the reasons why they are requesting a CPI increase of 3.5%. Mr. Baker indicated their costs
a�erage around 4%; therefore, the CPI matched their costs. He commented that during the last few years
the CPI has decreased significantly and has not kept up with their costs. Mr. Baker stated that due to a
decline in profitability,they are no longer seeking cantracts based upon the CPI.
Discussion ensued cancerning the variation of the CPI each year as it relates to Republic Services costs,
increases in costs, cost of processing materials overseas, coilapse of recycling rnarkets, labor costs, and
residential services.
The public hearing was closed at this time.
Minutes
City Council Maeting
a�-23-is -3-
Following discussian, the City Council received and filed the FY 2017/2018 Year-End Revenue and
Expenditure Projections and FY 2018/2019 Consumer Price Index (CP�) Adjustment for Budget as
presented; and approved, by consensus, an increase of 2.5% for solid waste collection services for two
years.
MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
CONSIDERATION OF ESTABLISHING A COYOTE CONTROL MANAGEMENT
COMMITTEE(OR.AL}.
Mayar Wilson introd�ced the item and asked for staff s com�ents. Interim City Manager Schwartz
presented the staff repor� stating that Councilmernber Black requested that the City Council consider
establishing a coyote control management committee to attend local task force meetings and regional
meetings on the topic of coyate control. Interim City Manager Schwartz indicated that a letter was
received from resident Lauren Sharng who expressed concern regarding the increase in coyate activity in
the City and requested that the City Council consider the installation of fencing around propertaes.
Discussion ensued concerning the City's vario�xs aptions to control coyotes, aggressive approaches to
controlling coyotes and private trapping ser�ices.
Following discussion, the City Council, by consensus, approved the following: 1) Mayor Wilson to
contact the Mayor of the City of Ralling Hills Estates regarding cayote contral and report back ta the City
Counci�; 2) Councilmember Black ta contact the Mayor of the City of Rancho Palos Verdes regarding
coyote control and repart back ta the City Council; and 3) Councilmember Pieper to research inforanation
on how to become a certified private trapper and repart back to the City Cauncil.
By consensus, the City Council directed staff to send a letter to resident Ms. Sharng indicating that the
City is taking more aggressi�e steps to control coyotes and will be dedicating more resources to the
management of coyotes.
REPORT AND DISCUSSION ON THE SHERIFF'S DEPARTMENT CORE DEPUTY'S
SERVICES (COMMUNITY RESOURCE TEAM}.
Mayor Wilson intraduced the item and asked for staff s comments. Interim City Manager Schwartz
presented the staff report. She stated that Councilmember Black requested a report an the job
responsibilities, hows and wages of the CORE Deputies (Community Resources Team). She indicated
that Councilmember Black is interested in discussing if there should be greater presence and visibility of
the CORE Deputies at the local schools; whether that service could be provided as part of the existing
agreement between the three Peninsula Cities and the Sheriff s Department and within the time frame of
their daily activiries. Interim City Manager Schwartz stated that the Captain informed her that there are na
extra hours available for the CORE Deputies to conduct additional patrolling unless the school district and
Peninsula Cities are willing to provide additional funding. Interim City Manager Schwartz recommended
that tl�e matter be referred to t1�e Pa1os Verdes Peninsula Regional Law Enforcement Committee if the
City Colancil wished�o pursue this matter further.
Councilmember Black cammented on the reasons why he requested a report on this program. He stated
that it was his understanding that the CORE Deputies would regularly patrol the schools on vario�xs days
and times; however,the actual hours are much less.
Discussion ensued concerning the policies and emergency plans in place for each of the schools and the
emotional affects on children when armed Sheriff's Deputies are on campus.
Following discussian,the City Council directed staff to contact the Palos Verdes Peninsula Unified Schoal
District Board of Education President to discuss tl�e CORE Deputies services.
Councilmember Pieper inquired when the upcoming March 5, 2019 �iew preservation measure would be
designated with a measure "letter."
Councilmember Dieringer discussed the following items: 1) Energy Upgrade California coalition program
and recommended that staff canduct research to determine if the City will get benefits from joining the
coalition; 2) Converting to LED Lights at the tennis courts to qualify far funding bonuses; 3)
Minutes
City CounciI Meeting
04-23-18 -4-
Announcement of an event honoring a "Womar� of Persistence" Caral A. Adellcoff, CEO and Executive
Director of 1736 Family Crisis Center, on Apri� 30, 2018; anc� 4) Prepare a view preservation ordinance
chart and post it on the City's website.
Following discussion, the City Council, by consensus, directed staff to prepare an Executive Summary
with bullet points for the view preservation ordinance to be pravided to residents and posted on the City's
website.
Following discussion, the City Council, by consensus, directed staff to draft a letter for the Mayor's
� signature to the City of Rancho Palos Verdes regarding the parking issues on Crest Road.
MATTERS FROM STAFF
CONSIDERATION OF PROF'ESSIONALLY VIDEO RECORDING THE UPCOMING TWO
FIRE PREVENTION SEMINARS FOR POSTING ON THE CITY WEBSITE.
Mayvr Wilson introduced the item and asked for staff's comments. Interim City Manager Schwartz
presented the staff report and stated that staff is recommending that the two upcoming Fire Prevention
seminars be professionalZy video-recorded at a cost of$3Q0 far each seminar.
Mayor Pro Tem Mirsch moved that the City Council approve funding in the amount of $fi00 to
professionaliy video record the June and August 20I8 Fire Prevention seminars. Coizncilmernber Black
seconded the motion, which carried without obj ection.
CLOSED SESSION
CONFERENCE WYTH REAL PROPERTY NEG�TIAT�R
GOVERNMENT CODE SECTTON 54956.8
PROPERTY: CIVIC CEN'TER.AND PARKING AREA, TENNIS COURTS, RIDING RING�,
STORM HILL PARK
CITY NEGOT`�ATOR: CITY MANAGER
NE�"rOTIATING PARTIES: ROLLING HILLS COMMUNITY ASSOCIATION
UNDER NEGOTIATION: LEASE PRICE
The City Council convened into closed session at 8:58 p.m.
RETURN TO OPEN SESSION
ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION(ORAL REPORT}.
City Attorney Jenkins annaunced tl�at there was no reportable actian from the closed sessian.
ADJOURNMENT
Hearing no furkher business before the City Council, Mayor Wiison adjourned the meeting at 9:15 p.m.
The next regular �neeting of the City Council is scheduled to be held on Monda.y, May 14, 2018 at 7:00
p.m. in the Counci� Chamber, Rolling Hills City Hall, 2 Poriuguese Bend Road,Rolling Hills, California.
Respectfully submitted,
R Y tte Hall
City Clerk
Approved,
P Wilson
Mayor
Minutes
City Council Meeting
04-23-18 -5-