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08-13-2018 NIINUT�S O� AN ADJOURNED REGULAR MEETING OF THE CTTY COUNCII.OF TI3E CTTY OF RO�.LING AII.LS,CALIFORNIA MONDAY,AUGUS�13,2018 CALL TO ORDER An adjourned regular meeting of tla�e City Councit of the City of Rolling Hills was called to order by Mayor Wilson at 7:Q0 p.m. in tl�e City Council Chamber at City Hall, 2 Portuguese Bend Road, Ro�ling Hills,Califomia. ROLL CALL Councilmembers Present: Dieringer,Mirsch,and Mayor Wilson. Councilmembers Absent: Black and Pieper. Others Present: Yolanta Schwam,Interim City Manager. Jane Abzug,Assistant City Attorney. Yvette Hall,City Clerk. Mary Drum�ner,Redondo Beach Resident. Elaine H.Jeng,City Manager. OPEN AGENDA-PUBLIC COMII�LENT WELCOME Mary Drurnmer,Redondo Beach Resident,commeszted tt�at the City doas not have a representative on the Los Angeles County West Vector Control District Board of Trustees(Soard) and provided the criteria to serve an the Board. She submitted a letter for the City Council's consideration. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may reyuest remo�al of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minukes—Special Meeting of July 11,2018,July 23,2018 and August 6,2618. RECOMIVV�NDA'I'ION: Approve as presented. B. �aytnent of Bills. RECOIVIII�iENDATION: App�rove as presented. C. Republic Services Recyclzng Tonnage Report for June 2018. �COMMENDATION: Receive and File. D. Consideration of a Resolut�on Adopting the 2018 Citywide Engineering and Traffic Survey. RECOMM�NDATTON: Approve as presented. E. Consideration of a Request, as Recommended by the Traffic Commission, from the Patos Verdes Art Center for an Artists Studio Tour at 14 Cinchring Road and 15 Eastfield Drive on Saturday and Sunday,October 6 and 7,2018. R�COMMENDATION: Approve as presented. Mayor Pro Tem Mirsch moved that the City Council approve the items on the consent calendar as presented. Councilzrnember Dieringer seconded the motion, which carried without objection (Black and Pieper absent}, COA'INIISSION ITEMS None. 1'UBLIC AEARINGS None. OLD BUSINESS None. -1- NEW BUSINESS DISCUSSION ON REDUCTTON OF PEAFOWL POPULATION IN THE CITY OF ROLLING HILLS AND EXECUTION OF AN AGREEMENT WITH A PANATE TRAPPER. Mayor Wilson introduced tt�e item and asked for sta£�s comments. Interim City Manager Schwartz reported t�at the City has a contract with Wildlife Services to provide peafowl trapping services to the City. She indicated that the City Council appropriated $12,000 towards trapping in the FY 2018-14 budget. Interim City Manager Schwartz asked if the City Council would like to set a limit on how many peafowl to trap or to trap as many peafowl as possible up to the allocated budget amount af$12,000. Discussion ensued on the number of peafowl to authorize to be trapped and the amount of funds that ha�e been budgeted. Mayar Wilson called for public comment.Hearing none,he closed the public comments segrnent. Councilmember Dieringer moved that the City Council authorize staff to enter inco an agreement with Wildlife Services for one year jn an amount not to exceed$12,000. Mayor Pro Tem Mirsch seconded the motion,which carried without objection{�lack and Pieper absent). CONSIDERAT�ON OF APPROPRIATION OF $25,000 IN GENERAL FUNDS AND AUTHORIZA"I`ION TO EXECUTE A PROF�SSIpNAL SERVICES AGREEMENT B�"I'WEEN THE CITY OF ROI.LING HILLS AND CLEVERLY, LLC. FOR PREPARATTON AND SUBMITTAL OF GRANT APPLICATIONS. Mayor Wilson introduced the item and asked for staff's comments. Interim City Manager Schwartz presented the staff report and indicated t]aat this is a request from staff to approQriate$25,000 in General Funds far grants preparation and related activities, and to execute a professional services agreement with Cleverly, LL,C in t1�e amount of $21,000 to prepare and submit grant applications for the Hazard Mitigation Grant Ptogram thrvugh the Califvz�nia Governor's Office of Emergency Services. She indicated that staff�+as recently informe�that the state reieased millions of dollars in grant funds and that the City is eligible to apply for funds for four projects as approved by the state per tt�e submitted Notice of Intent. In response to Mayor Wilson's questions, Interim City Manager Schwartz stated that the City will be reimbursed for expen.ses made under the grant project and must submit invoices in a timely fashion to receive reimbursement, and'that the City will receive approximately $2,060,000 in £u�ds without the City's required match. Mayor Wilson noted there was an error on page 8 of the staff report under Task 4,which should state Task 3. In response to Mayor Pro Tem Mirsch's question, Interim City Manager Schwartz stated that she confirmed with the consultant,Cleverly i.LC,that they will be able to submit the grant applications by the deadl'vne of 5epteznber 4,2018. Mayor Wilson called for public comment.Hearing none,he closed the public comments segment. Councilmesnber Dieringer moved khat the City Council appropriate $25,000 in General Funds and authorize staff to enter into at�a�eement witii Cleverly�LC in the amount of$21.,00�for the preparation and submittal of grant applications. Mayor Pro Tem Mirsch seconded the motion,whic� carried without objection(Black and Pieper absent). BIENNIAL REVIEW OF THE CZTY OF AOLLING HTLLS CONFLICT OF INTEREST CODE. Mayor Wilson introduced the item and asked for staff's comments. City Clerk Hall presented the staff report stating that hefore the City Council is a Resolution arnending the City's Conflict of Interest Code (COI}and a request Lo rescind Resoiution No. 1�91,the current COI. City Clerk Hall stated that the Fair Political Practices Commission requires khat cities review tiieir conflict of interest code every two years. 5he statec�that the City Council directed staf�to review the COI for amendments at the June 11,20f 8 City Council meeting. City Clerk Hal�indicated that as a result of staff's review and based on organizational changes, two new positions have been added to the COI, the City Clerk and Senior and/ar Associate Minutes City Council Meeting 08-13-]8 -2- Planner positions, She also indicated that tt�e members of tkie Traffic Commission were added to the COI. City Clerk Ha1t explained that these positions have been designated as positions that involve the m�kiz�g or participation in the rnaking of decisions that could have a financial benefit arising from a financial interest held by the designated employee. She stated that amended disclosure categozies have been assigned to the positions of Planning D'uector and Assistant City Attorney. �n response to Councilmember Dieringer's questions, Assistant City Attorney Abzug stated that the position of City Clerk should be included in the COI as the position participates in the making of decisions and is generally a designated position in numerous cities. Assistant City Attomey Abzug recommended that DiscIosure Category Number 5 be removed from.the reportiiizig requirement for tlae members of the Traffic Commission. There were no puhlic coznments made during#he public comments segment. Councilrctember Dieringer moved that the City Co�ncil adopt a Reso�ution amending the City's Conflict of Interest Code, with azt amendment to remove Disclosure Category Numher 5 frotn the Traffic Commission's disclosure requireznent, and rescind Reso�ution No. 1091. Mayor Pro Te�pn Mirsch seconded the motion,which carried without objectian(Black and Pieper absent), CONSIDERATIONt OF APPROVAL OF EMPLOYMENT AGREEMENF FOR CITY MANAGER. Mayor Wilson introducec� the item and asked for staff's comments. i�n,terim City Manager Schwartz presented the staff zeport stating that following the resignation of foz�mer City Manager Ray Cruz,the City conducted a comprehensive search for a new City Manager and through that process the City Council selected Elaine H.Jeng to be the next City Manager. Interim City Manager Schwartz recommended t1�at City Council approve the employznent agreement and appoint Elaine H. Jeng as City Manager subject to the completian of s backgronnd investigation and physical examination. Mayor Wilson called for gublic cornment. Elaine H. 3eng, City Manager, thanked the City Council and sta�ed t1�at the recruitmen�t process was supexb. Ms. Jeng indicated that she is happy for the apportunity to serve the City Cauncil and the residents. Councilmember Dieringer moved that the CiLy Council approve the employment agreement and appoint Elaine H.Jeng as City Manager effective Septemher 24,2018, subject to the completion of a background investigation and physical examination. Mayor Pro Tem Mirsch seconded the fnotion, which carnied without objection(Black and Pieper absent). MATTERS FROM THE CITY COUNCIL AND MEE�TING ATTENDANC�REPORTS Mayor Pro '�'em Mirsch reported t}iat she attended meetings betwecn the Rolling Hills Goznmunity Association(RHCA) and members af Caballeros pertaining to equine emergency procedures. She stated that the scope of these me�tings saemed to expand to include other emergency issues. Sha indicated that the graups will be defining their scope at a future meeting aud will be working with RHCA staff, Mayor Pro'�ern Mirsch wilt report back to the City Counczl once the group's scope is defned. Discussion ensued concerning the RHCA's scope of RHCA's emergency preparedness program and the timing of implementing a program. Mayor Wilson inqwired if the City Council would �ike to cancel the 3eptember 10, 2018 City Council meeting due ta the Rosh Hashanah Holiday. By consensus, ttte City Co�ncil approved the cancelation of the September 10, 2018 City Council nteeting. The Councilmembers indicated that they were available on September 17, 2Q18 for a special meeting if necessary. In response to Mayor Wilson's inquiry, Interim City Manager Schwartz provided an update on the gas Minutes City Council Meeting 08-13-18 _3_ company's letter regarding installing ad�anced meters. Assistant City Attorney Abzug inciicated that she wiil research the matter and foiiow up with the City Council on the status. Mayor Wilson requested that ihe matter related to the staging locations used by the City's refuse company be agendized far a future Fneeting. There were no abjections from the City Council. MATTERS FROM STAF�' Interim City Manager Schwartz reported that she forwarded resident Ms. Hassazzally's concern regarding vehicles speeding on Portuguese�end Road to the Sheriffls Department. Mayor Wilson commented that he witnessed a�ehicle speeding on Crest Road. In response to Mayor Wilson's concern regarding speeding vehicles, Interim City Manager Schwartz indicated t4iat she would speak to the Slaeriff's Department about the matter. Interim City Manager Schwartz announced that the Palos Verdes Peninsula Unifed School District is hosting an Acti�e Shoater Awareness Drill on August 20,201$and that all Councilmembers are invitec3 to attend. CLOSED SESS�ON None, ADJOURNMENT Hearing no further business before the City Council,Mayor Wil,son adjourned the meeting a#8:19 p.tn.to the next regular meeting of the City Councii scheduled tv be held on Monday,August 27,2018 beginning at 7:00 p.m.in tha City Council Chamber aC City Hall,2 Portuguese Bend Road,Rolling Hills,California. Respectfully submitted, (�/,� � �--� Yvet Ha11 Czty Clerlc App�roved, Patric ils Mayor Minutes City Council Meeting 08-13-1$ -4-