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01-08-2018 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING H1LLS,CALIFOI2NIA MONDAY,JANUARY 8,2018 1. CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Black at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road,Rolling Hills, California. 2. ROLL CALL Councilmember's Present: Dieringer,Mirsch, Wilson,Pieper and Mayor Black. Councilmembers Absent: None. Others Present: Raymond R. Cruz, City Manager. Michael Jenkins, City Attorney. Yolanta Schwartz,Planning Director. Yvette Hall, Interim City Clerk. Allen Rigg,Planning Consultant. Larry Hall,Attorney for Mr. Brunner. 3. OPEN AGENDA-PUBLIC COMMENT WELCOME None. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes— 1) Regular Meeting of September 25, 2017; and 2) Regular Meeting of October 23, 2017. RECOMIVV��NDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. Financial Statement for the Month of November 2017. RECONIlVIENDATION: Approve as presented. D. Consideration of the City Council Approved Vendor List for Calendar Year 2018. RECOMMENDATION: Approve as presented. E. City Council FinanceBudgedAudit Committee meeting notes of December 21, 2017. RECOMIVV�NDATION: Receive and file. F Consideration of the Fiscal Year 2018/2019 Budget Preparation Calendar. RECONIIV�NDATION: Approve as presented. Councilmember Dieringer provided a clarification to Consent Calendar Item 4-D, Approved Vendor List for Calendar Year 2018. She indicated that Section(a)regarding purchases having a total estimated value of less than two thousand five hundred dollars ($2,500) on page one of the staff report, is applicable to all purchases. Councilmember Dieringer stated that she requested revisions to the October 23, 2017 Regulax Meeting Minutes and that Interim City Clerk �Iall provided copies of the revised minutes to the City Council for approval. Councilmember Pieper moved that the City Council approve the items on the Consent Calendar as J presented. Mayor Pro Tem Wilson seconded the motion,which carried without objection as follows: � � AYES: COUNCILMEMBERS: Dieringer, Mirsch,Pieper,Wilson and Black. NOES: COUNCILMEMBERS: None. I ABSENT: COUNCILMEMBERS: None. � ABSTAIN: COUNCILMEMBERS: None. -1- i 5. COMMISSION ITEMS A. RESOLUTION NO. 2017-21 —A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DENYING A REQUEST FOR MODIFICATIONS OF THE HEIGHT AND ROOF TYPE OF A PREVIOUSLY APPROVED ADDITION TO AND MAJOR REMODEL OF A SINGLE-FAMILY RESIDENCE AT 24 CINCHRING ROAD (LOT 18-3-CH), IN ZONING CASE NO. 932, (NAK:AMURA). Mayor Black stated for the record that he received a correspondence at his office from resident Mrs. Nakamura. Mayor Black stated that he was advised by City Attorney Jenkins that the correspondence was not to be presented during the discussion of Zoning Case No. 932 at 24 Cinchring Road. City Attorney Jenkins indicated that he was not aware of the correspondence and had not seen the letter from Mrs. Nakamura. He advised the City Council that their options were to receive and file or take the project under jurisdiction. Planning Director Schwartz presented the staff report. She stated that Zoning Case No. 932 at 24 Cinchring Road was reviewed by the Planning Commission (PC) and denied. She sta.ted that the applicants are requesting to modify a previously approved 850 square foot addition, which is already partially constructed with a temporary roof that is three feet taller than what was approved. She stated the applicant is requesting to lower the roof by one foot and to change the roof type from a Hip roof to a Dutch Gable roof. She indicated that this modification was not approvable administratively because when this project was originally approved there was a no further development condition placed on the project stating that any changes or modifications to the project, as well as to the property, have to be reviewed by the PC. Planning Director Schwartz stated that all information that was presented to the PC is included in the staff report. She stated that staff's recommendation is to receive and file the project or provide other direction to staff. Planning Director Schwartz indicated that the City received correspondence from the applicants on December 29, 2017; however, this correspondence was not available to the PC and not included with the staffreport, as consideration of this project is not a public hearing. In response to Mayor Black's inquiry, Planning Director Schwartz confirmed that the City has no roof height requirements. Discussion ensued concerning the roof height,roof style and massing. Mayor Black called for public comment. Allen Rigg, Planning Consultant, commented that this project is similar to others in the City and that during the PC meetings there were distractions that had nothing to do with the findings of this case. Mr. Rigg asked that the City Council consider the new proposal based on the merits of the project. Larry Hall, Attorney for Mr. Bruriner, commented that the PC approved a denial Resolution and that the PC was not distracted. Mr. Hall commented on page 10 of the Resolution. Mr. Hall stated that he feels that Ordinance Section17.16.080 was violated. Mayor Black closed the public comment segment. Discussion followed concerning the roof height, PC's review of roof heights, and out of grade conditions. Councilmember Mirsch indicated that she attended all PC hearings and site visits for this project. Councilmember Mirsch moved that the City Council take the applicant's request in Zoning Case No. 932 at 24 Cinchring Road under jurisdiction and that a field trip be scheduled on January 30, 2018 at 7:15 a.m. Mayor Black seconded the motion,which carried as follows: AYES: COLJNCILMEMBERS: Dieringer,Mirsch and Black. NOES: COUNCILMEMBERS: Pieper and Wilson. ABSENT: COLTNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. Minutes City Council Meeting 01-08-18 -2- 6. PUBLIC HEARINGS None. 7. OLD BUSINESS A. CONSIDER PARTICIPATION AND APPROPRIATE $36,000 FOR PRELIMINARY DESIGN FOR THE TORRANCE REGIONAL AIRPORT PROJECT TO COMPLY p WITH MACHADO LAKE NUTRIENT AND PESTICIDES/PCB TOTAL MAXIMUM DAILY LOADS. Mayor Black introduced the item and asked for staff's comments. Planning Director Schwartz presented the staff report and provided an update of the Torrance Project to achieve compliance with the Municipal Stormwater Permit and the Machado Lake Nutrient and Pesticide/PCB Total Maximum Daily Loads (TMDL). She explained the requirements of the Machado Lake Nutrient TMDL, which has a compliance deadline of September 11, 2018, and the Machado Lake Pesticides & PCBs TNIDL compliance deadline of September 30, 2019. Discussion ensued regarding the sharing of costs among the Peninsula Cities and that it be based on stormwater capture volume. Councilmember Mirsch moved that the City Council appropriate $36,000 for the City's share of preliminary design costs for the Torrance Airport Stormwater Infiltration Regional Project as presented. Councilmember Pieper seconded the motion,which carried without objection as follows: AYES: COUNCILMEMBERS: Dieringer,Mirsch, Pieper, Wilson and Black. NOES: COiJNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 8. NEW BUSINESS A. APPROVE AND APPROPRIATE $28,926 TO WILLDAN ENGINEERING FOR PROFESSIONAL SERVICES TO PREPARE A STUDY OF SEWER LINE REQUIREMENTS TO SERVE THE CITY OF ROLLING HILLS CIVIC CENTER AND MUNICIPAL TENrTIS COURTS. Mayor Black introduced the item and asked for staff's comments. City Manager Cruz presented the staff report. He stated that this project was brought forth per the City Council's direction. City Manager Cruz stated that the request was to approve and appropriate $28,926 to Willdan Engineering to prepare a study of sewer line requirements to the serve the Civic Center and tennis courts. City Manager Cruz explained the proposal from Willdan Engineering. Councilmember Pieper commented that there might be a cost savings by doing the whole sewer area study at once. He stated that he would like to know the cost to include the 400 foot gap of sewer line that wouid need to be constructed along Rolling Hills Road. Councilmember Dieringer commented regarding the costs of a sewer area study and suggested that it would be less expensive to use septic tanks. ; Discussion ensued concerning the cost of using septic tanks, connection to the main sewer line and the cost to conduct the study in two phases. � Following discussion, the City Council, by consensus, directed staff to bring back additional information, including costs, at the next meeting. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Mayor Pro Tem Wilson reported that there were issues with the street striping work that was recently completed in the City. City Manager Cruz stated that he would investigate the concems. Councilmember Dieringer inquired about the legalities of approving projects when the projects are out of grade. City Attorney Jenkins advised that this matter will be addressed during the public hearing that is Minutes City Council Meeting 01-08-18 -3- r scheduled for the January 22, 2018 City Council meeting. 10. MATTERS FROM STAFF City Manager Cruz indicated that the City's waste hauler, Republic Services, has made changes to its staff. Mayor Pro Tem Wilson noted that the damaged curb on Ranchero Road has not been repaired by Republic Services and that the mother truck continues to spill liquids at the staging site. 11. ADJOURNMENT Hearing no further business before the City Council, Mayor Black adjourned the meeting at 8:12 p.rn. in memory of long time residents, Major Langer and Paul Kang. The next regular meeting of the City Council is scheduled to be held on Monday, January 22, 2018 at 7:00 p.m. in the Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, -� Yv tte Hall City Clerk Approved7 �, �,f Pa r� � Wilso Mayor Minutes City Council Meeting 01-08-18 -4-