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03-12-2018 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS,CALIFOItNIA MONDAY,MARCH 12,2018 1. CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Black at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. 2. ROLL CALL Councilmember's Present: Dieringer,Mirsch, Wilson, Pieper and Mayor Black. Councilmembers Absent: None. Others Present: Yolanta Schwartz,Interim City Manager. Julia Stewart,Acting Planning Director. Michael Jenkins, City Attorney. Yvette Hall, City Clerk. Terry Shea,Finance Director. 3. OPEN AGENDA-PUBLIC COMMENT WELCOME None. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Payment of Bills. RECOMMENDATION: Approve as presented. B. Correspondence from Republic Services confirming the following dates for the 2018 clean up events in the City of Rolling Hills: April 18 (green waste), Apri125 (bulky items),April 28 (shred& e-waste), September 12 (green waste), September 26 (bulky items), September 29 (shred& e-waste). RECOMMENDATION: Approve as presented. C. Assignxnent of Agreement with Jenkins & Hogin for City Attorney Services to Best Best& Krieger. RECOMMENDATION: Approve as presented. Councilmember Pieper commented on Consent Calendar Item 4-B. He suggested that the green waste and bulky item pick up dates be completed in separate months,not in the same month. Councilmember Dieringer requested that Consent Calendar Item 4-C be pulled for separate consideration. Councilmember Dieringer moved that the City Council approve items 4-A and 4-B on the Consent Calendar as presented. Councilmember Mirsch seconded the motion, which carried without objection by a voice vote as follows: AYES: COUNCILMEMBERS: Dieringer, Mirsch, Pieper,Wilson and Black. NOES: COUNCILMEMBERS: None. ABSENT: COiJNCILMEMBERS: None. ABSTAIN: COiTNCILMEMBERS: None. Councilmember Dieringer moved that Consent Calendar Item 4-C be modified to include a managing partner of Best Best and Krieger to sign as a signatory under the assignment of agreement as presented. Councilmember Pieper seconded the motion, which carried without objection by a voice vote as follows: -1- DRAFT AYES: COLTNCILMEMBERS: Dieringer,Mirsch,Pieper, Wilson and Black. NOES: COiJNCILMEMBERS: None. ABSENT: COiJNCILMEMBERS: None. ABSTAIN: COiTNCILMEMBERS: None. Mayor Black requested that Item 8.A. be reordered and considered at this time. There was no objection from the City Council. 8. NEW BUSINESS A. CONSIDERATION OF THE FISCAL YEAR 2017-2018 MID-YEAR BUDGET REVIEW AND APPROVAL OF FISCAL YEAR 2017-2018 BUDGET ADNSTMENTS. Mayor Black introduced the item and asked for staff s comments. Finance Director Shea reviewed the Section 115 Trust to fund the Ca1PERS unfunded liability for$185,000 and the proposed mid-year budget adjustments. He stated that the FY 2017-18 mid-year budget review shows that the City has a positive budget variance of$150,995,revenues are up $69,142 and expenditures are down $81,$53. Councilmember Dieringer moved that the City Council approve the proposed FY 2017-18 mid-year budget adjustments for the General Fund, and receive and file the report. Mayor Pro Tem Wilson seconded the motion,which carried without objection by a voice vote as follows: AYES: COLTNCILMEMBERS: Dieringer, Mirsch, Pieper, Wilson and Black. NOES: COiJNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COLTNCILMEMBERS: None. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018-02. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN REVIEW AND VARIANCE TO LEGALIZE AND RETAIN PREVIOUSLY GRADED PATH AT THE REAR OF THE PROPERTY AND TO EXCEED THE MAXIMUM PERMITTED DISTURBANCE OF THE LOT 1N ZONING CASE NO. 935, 1 MIDDLERIDGE LANE NORTH (LOT 15, 16, 17-MR), ROLLING HILLS, CA. (CIPOLLA). THE PROJECT IS CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES, SECTION 15303. Mayor Black introduced the item and asked for stafPs comments. Interim City Manager Schwartz stated that the applicant is requesting a Site Plan Review and Variance for grading for the previously graded unpermitted 15,250 square foot path, which required 3,500 cubic yards of grading. She further stated that the applicants would like to retain the graded path and legalize it. In response to Councilmember Dieringer's inquiry, Interim City Manager Schwartz stated that the Planning Commission has determined that the landscaping plan is satisfactory. Mayor Black called for public comments. Hearing none,Mayor Black closed public comments. Councilmember Pieper moved that the City Council receive and file Resolution No. 2018-02 of the Planning Commission of the City of Rolling Hills Granting Approval of a Site Plan Review and Variance to Legalize and Retain Previously Graded Path at the Rear of the Property and to Exceed the Maximum Permitted Disturbance of the Lot in Zoning Case No. 935, 1 Middleridge Lane North(Lot 15, 16, 17-MR), Rolling Hills, CA. (Cipolla) as presented. Councilrnember Mirsch seconded the motion. Councilmember Dieringer recommended that Section 8.B. of Resolution No. 2018-02 be amended to add the following statement for clarification "...violation is cured as determined by the City Manager or his designate"related to curing of violations. City Attorney Jenkins advised that Councilmember Dieringer's amendment could be added to future resolutions. He explained that an adopted Planning Commission resolution could not be modified unless Minutes City Council Meeting 03-12-18 -2- DRAFT taken under jurisdiction. The motion carried without objection by a voice vote as follows: AYES: COUNCILMEMBERS: Dieringer, Mirsch,Pieper, Wilson and Black. NOES: COUNCILMEMBERS: None. ABSENT: COLTNCILMEMBERS: None. ABSTAIN: COiJNCILMEMBERS: None. 6. PUBLIC HEARINGS None. 7. OLD_BUSINESS None. 8. NEW_BUSINESS B. ADOPTION OF PROPOSED EQUESTRIAN FACILITY GUIDELINES FOR STABLE & CORRAL CONSTRUCTION. Acting Planning Director Stewart presented the staff report and stated that it was a joint effort among the Stable Ad Hoc Committee and the Planning Commission Ad Hoc Committee to explore how to guide development of private equestrian facilities in the City. She reviewed the recommended guideline categories as follows: Location of stables; size of stables; size of corrals; building design and materials; stable access; location of corrals; height of stables; non-equestrian uses of stables; and stable and corral `set asides.' Acting Planning Director Stewart noted that a summary handout was created to illustrate how the guidelines can be used. Discussion ensued concerning plate heights, square footage and loft size. Mayor Black called for public comments. Hearing none, Mayor Black closed public comments. Councilmember Pieper commented that the guidelines are a great step in the right direction. Mayor Black commented that he supports the recommendations and wants to encourage the construction of barns. Following discussion, Councilmember Pieper moved to receive and file the proposed guidelines as presented. Councilmember Mirsch seconded the motion which carried without objection by a voice vote as follows: AYES: COiTNCILMEMBERS: Dieringer,Mirsch,Pieper, Wilson and Black. NOES: COUNCILMEMBERS: None. ABSENT: COiJNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Councilmember Pieper commented that he is not in favor of writing a letter of support of the countywide property tax measure related to storm water control. Councilmember Pieper inquired if we have a list of residents affected by the CalWater water budget allocation during the most recent drought and that a letter be sent to all residents informing them of the appeal process. Discussion followed concerning the recently held fire seminar and video recording of the seminars. Minutes City Council Meeting 03-12-18 -3- DRAFT Councilmember Dieringer moved that a professional videographer be hired to video record one fire seminar in an amount not to exceed $300. Mayor Pro Tem Wilson seconded the motion which carried by a voice vote as follows: AYES: COUNCILMEMBERS: Dieringer,Mirsch, Pieper, Wilson and Black. NOES: COLJNCILMEMBERS: None. ABSENT: COiJNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. Mayor Pro Tem Wilson brought up the topic of allowing residents to attend traffic schooi. Interim City Manager Schwartz stated that the Traffic Commission will discuss this topic at its next meeting. Discussion ensued concerning the vehicle code versus the City's municipal code. By consensus, the City Council directed the City Attorney to research the possibility of allowing residents to attend traffic school and bring the matter back to a future meeting. Councilmember Mirsch requested that thank you letters be sent to the Fire Department, search and rescue team,residents and staff of the Rolling Hills Community Association for a successful horse rescue. Mayor Black attended the Los Angeles County Mayors' meeting and provided a report on the following topics: 1) Upcoming census; 2) Gender equity; 3) Unfunded pension liability issue; and 4) Marijuana regulations. By consensus, the City Council directed staff to research the CORE Deputies' duties and program costs and bring back the information to a future meeting. 10. MATTERS FROM._STAFF None. 11. PUBLIC COMMENT ON CLOSED SESSION ITEMS None. 12. CLOSED SESSION A. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT GOVERNMENT CODE SECTION 54957 TITLE: CITY MANAGER B. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GOVERNMENT CODE SECTION 54956.8 PROPERTY: CIVIC CENTER AND PARKING AREA, TENNIS COURTS,RIDING RINGS, STORM HILL PARK CITY NEGOTIATOR: CITY MANAGER NEGOTIATING PARTIES: ROLLING HILLS COMMUNITY ASSOCIATION UNDER NEGOTIATION: LEASE PRICE The City Council convened into closed session at 8:11 p.m. and City Clerk Hall left the Council Chamber. 13. RETURN TO OPEN SESSION A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION(ORAL REPORT). The meeting reconvened in open session with all Councilmembers in attendance. City Attorney Jenkins announced that there was no reportable action from the Closed Session. 13. ADJOURNMENT Hearing no further business before the City Council, Mayor Black adjourned the meeting at 8:55 p.m. in Minutes City Council Meeting 03-12-18 -4- DRAFT memory of long time resident Yu Ping Liu. The next regular meeting of the City Council is scheduled to be held on Monday, March 26, 2018 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Porluguese Bend Road, Rolling Hills, California. Respectfully submitted, . �� � .� Yvet Hall City Clerk Approved, : ,� , , Patri �� Mayor � � � _ Minutes City Council Meeting 03-12-18 -5- ,�: r : '���,. c ;i.�