07-09-2018 MINUTES OF
A REGULAR MEETING
OF THE
CITY COUNCIL OF THE
CITY OF 1tOLLING HILLS,CALIFORNIA
MONDAY,JULY 9,2018
1. CALL TO ORDER
A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Wilson at
7:00 p.m. in the City Council Charnber at City Hall, 2 Portuguese Bend Road,Rolling Hills, California.
2. ROLL CALL
Councilmembers Present: Black,Dieringer, Mirsch,Pieper and Mayor Wilson.
Councilmembers Absent: None.
Others Present: Yolanta Schwartz, Interim City Manager.
Julia Stewart,Acting Planning Director.
Jane Abzug,Assistant City Attorney.
Yvette Hall, City Clerk.
Vanessa Munoz, Traffic Engineer.
Ricky Osburn, Sheriff's Department.
Tony Inferrera,Architect.
Tracy Bonano, City of Rancho Palos Verdes.
3. OPEN AGENDA-PUBLIC COMMENT WELCOME
None.
4. CONSENT CALENDAR
Matters which may be acted upon by the City Council in a single motion. Any Councilmember rriay
request removal of any item from the Consent Calendar causang it to be considered under Council
Actions.
A. Payment of Bills.
RECOMMENDATION: Approve as presented.
B. Approval of an Agreement with Animal Pest Management Services, Inc. for up to $24,500
to Provide Coyote Control Services.
RECOMMENDATION: Approve as presented.
Councilmember Black inquired about an item on Consent Calendar Item 4-B "EFT, 07/03/2018
CALPERS Annual Unfunded Accrued Liability."
In response to Councilmember Black's question, Interim City Manager Schwartz clarified that payments
for the CALPERS account are made in several increments.
Councilmember Black moved that the City Council approve the items on the consent calendar as
presented. Councilmember Dieringer seconded the motion, which carried without objection by a voice
vote as follows:
AYES: COUNCILMEMBERS: Black,Dieringer, Mirsch,Pieper and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COLINCILMEMBERS: None.
ABSTAIN: COUNCILMEMBERS: None.
Mayor Wilson requested that Agenda Item S.C. be reordered and considered at this time. There were no
objections from the City Council.
5. COMMISSION ITEMS
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C. CONSIDERATION OF RESOLUTION NO. 1227 OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS, CALIFORNIA, ADOPTING THE 2018 CITYWIDE
ENGINEERING AND TRAFFIC SURVEY FOR STREETS SPECIFIED THEREIN.
Interim City Manager Schwartz presented the staff report. She stated that every seven years the City is
required to perform an Engineering and Traffic (E&T) Survey to establish and re-certify posted speed
limits and to perform radar enforcement. She stated that the E&T Survey was reviewed by the Traffic
Commission (TC). Interim City Manager Schwartz stated that Traffic Engineer Munoz would present
additional information on the E&T Survey.
Traffic Engineer Munoz provided a summary of the E&T Survey that she conducted. She informed the
City Council that eight street segments were studied. Traffic Engineer Munoz recommended that the
speed limits on six of the eight roadway segments remain the same; however, she recommended that the
speed limits on two street segments, Eastfield Drive from Chuckwagon Road to Palos Verdes Drive East
and Saddleback Road from Poppy Trail to Portuguese Bend Road, be increased from 25 miles per hour to
30 miles per hour(MPH)based on the results of the E&T Survey.
In response to Councilmember Black's question, Sergeant Osburn did not have data on how many
speeding tickets were disputed in traffic court.
Mayor Wilson commented that the TC discussed the E&T Survey and determined that they did not want
to increase the speed limit on Eastfield Drive and Saddleback Road even though this action would
eliminate the ability to use of radar by the Sheriff's Department.
Sergeant Osburn noted that radar is not used on Eastfield Drive or Saddleback Road because the roads are
curved and have limited sight distance.
Discussion followed concerning the issuance of speeding tickets on Eastfield Drive and Saddleback Road.
Councilmember Black moved that the City Council amend Resolution No. 1227 by not accepting the
increase in speed limits as recommended by the Traffic Engineer and based on the 2018 E&T Survey, as
follows: 1) Eastfield Drive from Chuckwagon Road to Palos Verdes Drive East - posted speed limit: 25
MPH, recommended speed limit: 30 MPH; and 2) Saddleback Road from Poppy Trail to Portuguese Bend
Road -posted speed limit: 25 MPH, recommended speed limit: 30 MPH; and adopt the Traffic Engineer's
recommendation to maintain the speed limits along the following six segments of roadway: 1) Crest Road
West from west City limit to Portuguese Bend Road, posted speed limit: 30 MPH, recommended speed
limit: 30 MPH; 2) Crest Road East from Portuguese Bend Road to Eastfield Drive, posted speed limit: 30
MPH,recommended speed limit: 30 MPH; 3)Eastfield Drive from Crest Road East to Chuckwagon Road,
posted speed limit: 25 MPH, recommended speed limit: 25 MPH; 4) Portuguese Bend Road from Crest
Road East/West to Poppy Trail, posted speed limit: 30 MPH, recommended speed limit: 30 MPH; 5)
Portuguese Bend Road from Poppy Trail to Saddleback Road, posted speed limit: 30 MPH, recommended
speed limit: 30 MPH; and 6) Southfield Drive from Crest Road East to Packsaddle Road, posted speed
limit: 25 MPH; recommended speed limit: 25 MPH; and bring back amended Resolution No. 1227 to a
future meeting date for adoption.
Mayor Wilson called for public comment. Hearing none, Mayor Wilson closed public comments.
Councilmember Pieper seconded the motion,which carried without objection by a voice vote as follows:
AYES: COUNCILMEMBERS: Black,Dieringer,Mirsch,Pieper and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COUNCILMEMBERS: None.
ABSTAIN: COIJNCILMEMBERS: None.
A. RESOLUTION NO. 2018-06 -A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF ROLLING HILLS ?�UTHORIZING A LOT L1NE ADNSTMENT OF
TWO LOTS AT 1 RANCHERO ROAD (PORTIONS OF LOT 6-FT) AND 51
PORTUGUESE BEND ROAD (LOT 7-FT) TO CREATE ONE LOT IN ZOIVING CASE
NO. 941 (JOHNSON). The project has been determined to be categorically exempt (Class
5) pursuant to the California Environmental Quality Act (CEQA) Guidelines, Section
15305.
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Mayor Wilson called for the staff report. Mayor Pro Tem Mirsch recused herself from the discussion of
the project due to the proximity of her property to the subject properties at 1 Ranchero Road and 51
Portuguese Bend Road.
Acting Planning Director Stewart presented the staff report. She stated the applicant is requesting a Lot
Line Adjustment to merge two properties, making a combined 2.48 gross acre single lot, at 51 Portuguese
Bend Road and 1 Ranchero Road.
In response to Councilmember Black's question, Interim City Manager Schwartz clarified that lot line
adjustments are allowed between up to four lots.
Discussion followed concerning the Subdivision Map Act.
Mayor Wilson called for public comment. Hearing none,Mayor Wilson closed public comments.
Councilmember Black moved that Resolution No. 2018-06 of the Planning Commission of the City of
Rolling Hills Authorizing a Lot Line Adjustment of Two Lots at 1 Ranchero Road(Portions of Lot 6-FT)
and 51 Portuguese Bend Road (Lot 7-FT) to Create One Lot in Zoning Case No. 941 (Johnson) be
received and filed as presented. Councilmember Pieper seconded the motion, which passed by the
following voice vote:
AYES: COUNCILMEMBERS: Black,Dieringer, Pieper and Wilson.
NOES: COUNCILMEMBERS: None.
ABSENT: COiJNCILMEMBERS: None.
ABSTAIN: COiJNCILMEMBERS: Mirsch(recused).
B. RESOLUTION NO. 2018-07- A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF ROLLING HILLS GRANTING APPROVAL OF A SITE PLAN
REVIEW FOR TWO AS-BUILT RETAINING WALLS THAT EXCEED 3 FEET IN
HEIGHT AND A VARIANCE FOR TWO AS-BUILT WALLS ONE OF WHICH IS A
WALL LOCATED ALONG A PERVIOUSLY PAVED PATHWAY THAT EXCEEDS
THE MAXIMUM PERMITTED 5 FOOT WALL HEIGHT AND EXCEEDS THE
PERMITTED 2.5 FOOT HIGH WALL AVERAGE AND THE SECOND OF WHICH IS
A WALL BEHIND A PERMITTED ACCESSORY STRUCTURE THAT
ENCROACHES INTO THE PROPERTY SETBACK AND EXCEEDS THE
PERMITTED 2.5 FOOT HIGH WALL AVERAGE, AT 3 POPPY TRAIL, (LOT 8-PT),
ROLLING HILLS, CA (JONAS) IN ZONII�TG CASE NO. 942. The project has been
determined to be categorically exempt (Class 3) pursuant to the California Environmental
Quality Act(CEQA) Guidelines, Section 15303.
Mayor Wilson called for the staff report. Acting Planning Director Stewart stated that the applicant is
requesting a Site Plan Review, and variances to permit two as-built walls with heights to exceed five feet
and partially located within setback areas at 3 Poppy Trail. She stated that the applicant is also requesting
a Site Plan Review for the retaining wall that exceeds three feet in height located along the pathway to the
previously approved detached recreation room.
In response to Councilmember Dieringer's inquiry, Acting Planning Director Stewart stated that the
applicant did install engineered walls.
Councilmember Dieringer commented that it does not appear that the applicant provided justification for
the wall in the rear of the recreation room.
Assistant City Attorney Abzug advised that the question to consider is whether the City Council wishes to
take the project under jurisdiction and not base their discussion on the merits of the project.
Mayor Wilson called for public comment.
Anthony Infererra, Architect, commented that the walls are engineered walls and approved by the County
Building Department and the City.
Councilmember Black moved that Resolution No. 2018-07 of the Planning Commission of the City of
Rolling Hills Granting Approval of a Site Plan Review for Two As-Built Retaining Walls that Exceed 3
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Feet in Height and a Variance for Two As-Built Walls One of Which is a Wall Located along a
Previously Paved Pathway that Exceeds the Maximum Permitted S Foot Wall Height and Exceeds the
Permitted 2.5 Foot High Wall Average and the Second of Which is a Wall behind a Permitted Accessory
Structure that Encroaches into the Property Setback and Exceeds the Permitted 2.5 Foot High Wall
Average, at 3 Poppy Trail, (Lot 8-PT), Rolling Hills, CA (Jonas) in Zoning Case No. 942 be received and
filed as presented. Councilmember Pieper seconded the motion, which passed by the following voice
vote:
AYES: COLJNCILMEMBERS: Black,Mirsch, Pieper and Wilson.
NOES: COUNCILMEMBERS: Dieringer.
ABSENT: COiJNCILMEMBERS: None.
ABSTAIN: COiJNCILMEMBERS: None.
6. PUBLIC HEARINGS
None.
7. OLD BUSINESS
A. CONSIDERATION OF SOUTHERN CALIFORNIA EDISON RULE 20A FUND
EXCHANGE WITH THE CITY OF PALOS VERDES ESTATES.
Interim City Manager Schwartz presented the staff report and indicated that the City of Palos Verdes
Estates (PVE) would like to sell its Southern California Bdison (SCE) Rule 20A funds to the City. She
stated that at the last City Council meeting Council directed staff to research a few questions and bring
back the matter to City Council. Interim City Manager Schwartz informed the City Council that Rule 20A
credits do not expire and could be resold.
Discussion followed regarding the City's submittal of notices of interests to the California Office of
Emergency Services (CALOES) for emergency preparedness grant projects.
Discussion followed concerning grant funding matches, grant project cost estimates that were submitted to
CALOES and the criteria for fire clearance on private property.
Councilmember Black moved that the City Council offer $0.60 for $1.00 dollar of the City of PVE's Rule
20A funds. Councilmember Dieringer seconded the motion.
Mayor Wilson called for public comment. Hearing none,Mayor Wilson closed public comments.
The motion passed by the following roll call vote:
AYES: COiJNCILMEMBERS: Black, Dieringer,Mirsch, Pieper and Wilson.
NOES: COLTNCILMEMBERS: None.
ABSENT: COITNCILMEMBERS: None.
ABSTAIN: COiJNCILMEMBERS: None.
8. NEW BUSINESS
A. DISCUSSION FOR SHARING EMERGENCY PREPAREDNESS RESOURCES WITH
THE CITY OF RANCHO PALOS VERDES (RPV), INCLUDING RPV STAFF TIME,
TO ASSIST THE CITY OF ROLLING HILLS IN ITS EMERGENCY PREPAREDNESS
EFFORTS AND DIRECTION FROM CITY COUNCIL TO STAFF.
Interim City Manager Schwartz presented the staff report and introduced Tracy Bonano, City of Rancho
Palos Verdes (RPV) Senior Administrative Analyst over Emergency Management. Interim City Manager
Schwartz indicated that at the February 8, 2018 Peninsula Regional Law Enforcement (Regional Law)
Committee meeting, Ms. Bonano prepared a report to the committee members regarding sharing resources
and efforts between the three Peninsula Cities. Mayor Wilson and Councilmember Dieringer are mernbers
of the Regional Law Committee and requested that this topic and offer from RPV to provide assistance to
Rolling Hills be agendized for the City Council's consideration. Interim City Manager Schwartz indicated
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that the City is required to meet certain training requirements of its staff and elected officials, have
knowledgeable staff working during emergencies who can follow the state's protocols, develop
emergency plans specific to the City and perfortn other tasks.
Mayor Wilson called for public comments.
Tracy Bonano, City of Rancho Palos Verdes, presented a report on the history of the emergency program
at the City of RPV and how she could assist the City wi.th various tasks including the preparation of an
Emergency Operations Plan (EOP). She explained the costs for each of the emergency preparedness
services that the City of RPV could offer to the City.
In response to Mayor Wilson's question, Ms. Bonano clarified the services offered by the City of RPV in
relation to the needs of the City.
In response to Councilmember Dieringer's question, Ms. Bonano explained that the EOP lays out the
City's priorities and resources in order to be prepared for a disaster and to receive reimbursement from the
state or federal government.
In response to Councilmember Pieper's inquiry, Ms. Bonano indicated that City property can be replaced
in the event of a disaster by applying for reimbursement with an EOP in place.
Discussion followed concerning the preparation of an EOP and the activation of an emergency operation
center.
Mayor Wilson closed public comments.
By consensus,the City Council directed staff to discuss with the City of RPV the costs to receive essential
emergency preparedness services.
B. RESOLUTION NO. 1226 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROLLING HILLS ESTABLISHING AND MODIFYING ROLLING HILLS FEES BY
REDUCING THE BUILDING AND CONSTRUCTION FEES MULTIPLIER FROM 2.5
TO 2.25 TIMES THE ESTABLISHED LOS ANGELES COUNTY BUILDING PERMIT
FEES AND RESCINDING RESOLUTION NOS. 1218 AND 1220.
Interim City Manager Schwartz presented the staff report. She stated that the proposed Resolution No.
1226 combines previously amended Resolutions into one global Fee Resolution. She explained that the
proposed Resolution reduces the administrative multiplier fees collected for each building, plumbing,
mechanical and electrical pertnit from two and one-half times(2.5)to two and one-quarter times(2.25)the
amount set forth in the Los Angeles County Codes as recommended by the FinanceBudgetlAudit
Committee.
Councilmember Dieringer commented that the City will not be able to fund projects that are needed if the
multiplier fees are reduced and recommended that this matter be reconsidered.
Councilmember Dieringer moved that the multiplier fees be set back to the original fees. The mation
failed due to a lack of a second.
Councilmember Black moved that the City Council adopt Resolution No. 1226 reducing the
administrative multiplier fees, from two and one-half times (2.5) to two and one-quarter times (2.25),
collected for each building, plumbing, mechanical and electrical permit, and rescind Resolution Nos. 1218
and 1220. Councilmember Pieper seconded the motion. The motion passed by the following roll call
vote:
. AYES: COiJNCILMEMBERS: Black, Mirsch,Pieper and Wilson.
NOES: COUNCILMEMBERS: Dieringer.
ABSENT: COUNCILMEMBERS: None.
ABSTAIN: COiJNCILMEMBERS: None.
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9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS
Councilmember Dieringer commented that the City Council should consider researching the municipal
code to ensure that it does not encourage applicants to build as-built structures that violate the municipal
code.
Discussion followed concerning a possible requirement for applicants to provide a justification for as-built
structures.
10. MATTERS FROM STAFF
None.
11. CLOSED SESSION
A. GOVERNMENT CODE SECTION 54957
PUBLIC EMPLOYEE APPOINTMENT
TITLE: CITY MANAGER
The City Council convened into closed session at 8:50 p.m. and City Clerk Hall left the Council Chamber.
12. RETURN TO OPEN SESSION
A. ANNOUNCEMENT OF ACTIONS FROM CLOSED SESSION(ORAL REPORT).
The meeting reconvened in open session with all Councilmembers in attendance.
Assistant City Attorney Abzug announced that there was no reportable action from the Closed Session.
13. ADJOURNMENT
Hearing no further business before the City Council, Mayor Wilson adjourned the meeting at 9:23 p.m. in
memory of long time residents Ray Ferris and Hans Rotter. The next regular meeting of the City Council
is scheduled to be held on Monday, July 23, 2018 beginning at 7:00 p.m. in the City Council Chamber at
City Hall, 2 Portuguese Bend Road, Rolling Hills, California.
Respectfully submitted,
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City Clerk
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Mayor
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