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04-09-18 MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA MONDAY,APRIL 9,2018 1. CALL TO ORDER A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Wilson at 7:00 p.m. in the City Council Chamber at City Hall,2 Portuguese Bend Road,Rolling Hills, California. 2. ROLL CALL Councilmember's Present: Black,Dieringer, Mirsch,Pieper and Mayor Wilson. Councilmembers Absent: None. Others Present: Yolanta Schwartz, Interim City Manager. Julia Stewart, Acting Planning Director. Michael Jenkins, City Attorney. Yvette Hall, City Clerk. Terry Shea, Finance Director. Robert Gaudenti, Representative of 11 Saddleback Road. Kathleen McGowan, Consultant. John Resich, 8 Outrider Road. 3. OPEN AGENDA-PUBLIC COMMENT WELCOME None. 4. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Councilmember may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. A. Minutes -Regular Meeting of March 26, 2018. RECOMMENDATION: Approve as presented. B. Payment of Bills. RECOMMENDATION: Approve as presented. C. City Council Finance/Budget/Audit Committee meeting notes of March 26, 2018. RECOMMENDATION: Receive and file. D. Consideration and Approval of the 2018/2019 City Council Committee Assignments. RECOMMENDATION: Approve as presented. Mayor Wilson requested that Consent Calendar Item 4-D be pulled for separate consideration. Councilmember Black inquired regarding check number 25298 in the amount of$39,710 payable to the City of Rancho Palos Verdes for the Coordinated Integrated Monitoring Program (GIMP) Implementation Memorandum of Understanding Costs. In response to Councilmember Black's inquiry, Interim City Manager Schwartz stated that this matter is the annual contribution to the City of Rancho Palos Verdes for the CIMP Implementation Program that the City entered into with all the Peninsula cities for the storm water management program. Councilmember Pieper moved that the City Council approve items 4-A, 4-B, and 4-C on the Consent Calendar as presented. Councilmember Black seconded the motion, which carried without objection by a voice vote as follows: AYES: COUNCILMEMBERS: Black,Dieringer,Mirsch, Pieper and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. -1- Mayor Wilson indicated that he spoke to Councilmember Dieringer regarding her City Council Committee assignments and whether she was satisfied with her assignments. Mayor Wilson explained that there was a misunderstanding between both of them on whether Councilmember Dieringer was on the Personnel Committee. Mayor Wilson stated that Councilmember Dieringer expressed to him that she had an interest in serving on the Personnel Committee this year. Mayor Black inquired about the representative for the Santa Monica Bay Restoration Commission (SMBRC)Watershed Advisory Council. In response to Mayor Black's inquiry, Interim City Manager Schwartz responded that a revised City Council Committee Assignment sheet was distributed to the City Council that reflected the correct representative for the SMBRC Watershed Advisory Council which is Ralph Schmoller not Paul Grubs. Mayor Wilson re-stated that Councilmember Dieringer expressed an interest in serving on the Personnel Committee this year and asked if any of the current Councilmembers were interested in stepping down from their assignment. Councilmember Dieringer stated that she did express an interest in serving on the Personnel Committee to Mayor Wilson and that she felt it was instrumental to have diverse opinions on the committee. Councilmember Dieringer respectfully requested that she be considered to serve on the Personnel Committee. Councilmember Dieringer moved that the City Council consider her to serve on the Personnel Committee. The motion failed for a lack of a second. Mayor Pro Tem Mirsch moved that the City Council approve item 4-D on the Consent Calendar as presented. Councilmember Black seconded the motion, which carried without objection by a voice vote as follows: AYES: COUNCILMEMBERS: Black,Dieringer, Pieper,Mirsch and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. 5. COMMISSION ITEMS A. RESOLUTION NO. 2018-03 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR VARIANCES TO CONSTRUCT A NEW RETAINING WALL WITH A MAXIMUM HEIGHT OF UP TO 4 1/2 FEET LOCATED WITHIN A SETBACK AREA, AND ALLOW AN AS-BUILT PORTION OF A RIDING ARENA WITH A MAXIMUM 10 FOOT ENCROACHMENT LOCATED IN THE FRONT YARD SETBACK IN ZONING CASE NO. 937 FOR PROPERTY AT 11 SADDLEBACK ROAD. (LOT 48-1-RH and 48-2-RH). PROJECT IS CATEGORICALLY EXEMPT UNDER CEQA. Councilmember Pieper recused himself from this matter due the proximity of his property to the subject property. Mayor Wilson introduced the item and asked for staff's comments. Acting Planning Director Stewart stated that the applicant is requesting Variances to construct a new retaining wall with a maximum height of up to 4 %2 feet located within a setback area, and allow an as-built portion of a riding arena to encroach at a maximum of 10 feet into the front yard setback. She stated that the request is related to two previous zoning cases on the site and will allow for completion of those approved projects. Acting Planning Director Stewart indicated that the project is categorically exempt from the California Environmental Quality Act(CEQA). Councilmember Black moved that the City Council receive and file Planning Commission Resolution No. 2018-03 granting approval of the applicant's request in Zoning Case No. 937 at 11 Saddleback Road. Mayor Pro Tem Mirsch seconded the motion. Councilmember Dieringer asked if the same engineering company that provided the previous information with regard to the location of the retaining wall and maintaining 2:1 slope between the ring and the wall is Minutes City Council Meeting 04-09-18 -2- the same company that is now indicating that the slope cannot be maintained as 2:1 without relocating the wall. Acting Planning Director Stewart responded that when the engineering company started the actual grading they discovered that there were slight variations to what they anticipated in the field. She stated that it is not entirely unusual to encounter new conditions in the field. Acting Planning Director Stewart further stated that sometimes staff can process a minor modification, in which case the modification would not come back before the Planning Commission(PC) or the City Council; however, because the modifications they are requesting require variances, staff had to bring the modification back before the PC and City Council. Councilmember Dieringer inquired what provisions, if any, does the City legally have to ensure that when plans are received and approved by staff based on engineering studies and estimates, that these plans are in fact true and accurate in order to avoid the applicant coming back and requesting a modification because they could no longer comply with the original approval and are now requesting the City to approve something different. City Attorney Jenkins stated that he believed the applicant encountered some field conditions that were unanticipated and this resulted in a change. He stated that if this was the case, he did not know how you can protect against this. City Attorney Jenkins further stated that apparently after the applicant did encounter these field conditions, they did come back for approval of a revision of the project, which is what they are supposed to do. Acting Planning Director Stewart indicated that the engineer does sign the certification of the plans stating that to the best of their knowledge the plans are accurate. In response to Mayor Wilson's questions, Acting Planning Director Stewart indicated that the tree species is a pepper tree and that there are restrictions in the Resolution to the height of the trees not to block the neighbors' view. Mayor Wilson opened public comments. Robert Guadenti, Representative of 11 Saddleback Road, stated that he is the contractor for the project. He stated that the reason the riding ring was moved forward into the setback was because originally there was proposed a 5 foot high long retaining wall along the trail, which would have resulted in a steep slope between the riding ring and the wall. He stated that he found while grading for the riding ring that if he were to move the wall towards the front and the riding ring towards the front it would result in a better layout, shorter wall and the wall would not be located along a trail, and the slope where the original wall was proposed would be less steep. He stated that the stable structure is well within the setbacks. Hearing no further comments,Mayor Wilson closed public comments. The aforementioned motion carried without objection by a voice vote as follows: AYES: COUNCILMEMBERS: Black,Dieringer,Mirsch and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: Pieper(recused). ABSTAIN: COUNCILMEMBERS: None. Councilmember Pieper returned to the dais at this time. 6. PUBLIC HEARINGS None. 7. OLD BUSINESS None. 8. NEW BUSINESS Minutes City Council Meeting 04-09-18 -3- A. PENDING REGIONAL DECISION REGARDING RESIDENTIAL ONSITE WASTEWATER TREATMENT SYSTEMS (OWTS) FOR LOS ANGELES COUNTY AND REQUEST FOR CITY COUNCIL ACTION. Mayor Wilson introduced the item and asked for staffs comments. Interim City Manager Schwartz stated that this matter is regarding a comment letter for City Council's consideration on a pending decision and urging the Regional Water Quality Control Board (RWQCB) to issue an extension of the current Memorandum of Understanding (MOU) to allow Los Angeles County Department of Public Health (LACDPH) to continue issuing permits for septic tanks until the new Local Agency Management Plan (LAMP) takes effect and cities have an opportunity to adopt it. Interim City Manager Schwartz introduced consultant Kathleen McGowan of McGowan Consulting to provide an update on this matter. Councilmember Black stated that he did not support the RWQCB's delay in approving the LAMP and that the City Council should receive and file the report from McGowan Consulting and approve the comment letter. Kathleen McGowan, presented an overview of the staff report as follows: 1) Ms. McGowan explained that the permit requirement that the RWQCB rather than the LACDPH review cases would only apply to any septic systems that are either new or a replacement, or a failed system that has to be replaced during the gap period between May 13, 2018 and when the LAMP becomes effective; 2) May 13, 2018 is the expiration date of the MOU to allow the LACDPH to regulate residential septic systems until the LACDPH's LAMP can be replaced which will take a few months; 3) Ms. McGowan is not aware of how many septic systems will come up for review in the interim; and 4) Ms. McGowan believes the City will be significantly impacted by this situation. Councilmember Black moved that the City Council receive and file the report from McGowan Consulting and approve the submittal of the comment letter as presented, with the Mayor's signature, to the RWQCB commenting on the pending regional decision and urging the RWQCB to issue an extension of the current MOU to allow LACDPH to continue issuing permits for septic tanks until the new plan takes effect and cities have an opportunity to adopt it. Councilmember Pieper seconded the motion. Ms. McGowan further stated that the issue is that there is going to be a gap when the MOU expires and residents will be impacted. She indicated that at the workshop attended by the RWQCB and LACDPH the question was asked if LACDPH had taken any action to try to extend the existing MOU that allows them to issue permits and that a vague answer was received from LACDPH staff. Ms. McGowan recommended that the comment letter be submitted sooner rather than later as the comment deadline is April 28, 2018. She stated that if the letter is submitted sooner that RWQCB staff can review it and potentially discuss the matter with the state board to determine what can be done to extend the MOU. Ms. McGowan's alternate recommendation is to have the Mayor or other Councilmember attend the Regional Board meeting because having an elected official at the meeting will have more of an impact than a consultant. Ms. McGowan stated that often the Regional Board will direct their staff to take action on a matter not agendized. In response to Mayor Wilson's question, Ms. McGowan clarified that the public hearing is scheduled for May 10, 2018. In response to Mayor Wilson's question, Interim City Manager Schwartz stated that there are 16 properties in the City that are not on a septic system. In response Mayor Wilson's questions, Ms. McGowan stated that active projects with a permit will not be affected by the expiration of the MOU. Discussion ensued among the Councilmembers and staff on the timing of the LAMP review by RWQCB. In response to Councilmember Dieringer's question, Ms. McGowan stated that a non-conventional onsite wastewater treatment system (OWTS) requires advanced treatment. Councilmember Dieringer expressed concern with the first paragraph of the comment letter, that states "The City Council of Rolling Hills supports approval of the proposed LAMP", due to the LAMP being in draft form and not finalized or approved by the Los Angeles County Board of Supervisors. She stated that the City Council would need to provide any comments at the public hearing on May 10, 2018. Councilmember Dieringer recommended that the City Council not make any comment about the approval Minutes City Council Meeting 04-09-18 -4- of a document that has not been finalized as the City Council may have some disagreement with the document. She would like to review the draft LAMP and noted a section in the LAMP, for example, that is phasing out cesspool usage and how this would affect homeowners. Councilmember Dieringer expressed concern with the Prohibition Section, Item 5, of the draft LAMP pertaining to leach lines and deeming a property with a cesspool unusable for residential use and the impacts that would have on the residents. Ms. McGowan responded that she is not an expert on septic systems and that she can only provide the City Council with regulatory advice on the current situation. She recommended that the City Council retain a consulting firm to review the technical aspects of the LACDPH's LAMP. Discussion followed among Councilmembers and the consultant concerning the review of the draft LAMP, a revision or removal of the statement related to the draft LAMP in the comment letter, adding additional language to the comment letter stating that the current LACDPH requirements are equivalent to the proposed LAMP. City Attorney Jenkins suggested that it would add value to the comment letter if it opened with a statement that the City Council of Rolling Hills "urges the extension of the existing waste discharge until the LAMP is put into effect" and that this avoids explicitly stating that the City Council supports the draft LAMP, and at the same time it states the purpose of the letter. City Attorney Jenkins also recommended stating in the letter that"maintaining the status quo will not create any health hazards." Councilmember Black amended his aforementioned motion to include the changes proposed by City Attorney Jenkins. Councilmember Pieper accepted the amended motion and seconded the motion. Interim City Manager Schwartz recommended an additional change to extend the existing MOUs for waivers of WDRs from six months to ten months. Ms. McGowan recommended that instead of requesting a timeframe that language be included that states "the City Council of Rolling Hills urges the extension of existing waivers of waste discharge requirements in effect since 2004 until the LAMP can be put into effect with the individual municipalities of Los Angeles County." Discussion followed among the Councilmembers regarding the timeframe for the extension of existing waivers of WDRs. City Attorney Jenkins advised that the City Council direct staff to draft the comment letter taking into consideration the concerns and recommendations of the City Council. Councilmember Pieper clarified the aforementioned amended motion made by Councilmember Black as follows: Councilmember Black moved that the City Council receive and file the report from McGowan Consulting and approve the expeditious submittal of the comment letter, taking into consideration the City Council's concerns and comments as discussed, with the Mayor's signature, to the RWQCB on the pending regional decision and urging the Regional Board to issue an extension of the current MOU to allow LACDPH to continue issuing permits for septic tanks. Councilmember Pieper accepted the amended motion and seconded the motion. The aforementioned motion carried without objection by a voice vote as follows: AYES: COUNCILMEMBERS: Black,Dieringer, Mirsch,Pieper and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. B. REPORT ON FINANCE/BUDGET/AUDIT COMMITTEE RECOMMENDATIONS ON FINANCIAL AND INVESTMENT POLICIES AND SCHEDULE OF FEES AND CHARGES AND DISCUSSION OF FISCAL YEAR 2018/19 BUDGET PRIORITIES. Mayor Wilson introduced the item and asked for staff s comments. Interim City Manager Schwartz stated the report and discussion of the budget will be presented in two parts, part A is the Finance/Budget/Audit Committee recommendations and part B is the Fiscal Year 2018/19 Budget Priorities. Interim City Manager Schwartz stated that the Finance/Budget/Audit Committee (Committee) met on March 26, 2018 Minutes City Council Meeting 04-09-18 -5- and reviewed the Investment Policy, the Financial, Budget and Debt Policies, Resolution No. 953 —Asset Capitalization Policies and Schedule of Fees and Charges. She stated that the Committee agreed on the following items: 1) The Committee did not recommend any changes to the Investment Policy or the Asset Capitalization Policy; 2) The Committee recommended the following changes to the Financial, Budget and Debt policies: a. Section 1 - Financial Reporting Entity next to Planning and Zoning add: Building and Safety, b. Section 7 - Budget Policies, Subparagraph A. Categories of Funds add: Transit Fund — Measure M to the list of funds; and 3) The Committee recommended the following changes to the Schedule of Fees and Charges: a. Reduce the LA County Building and Safety Permit fee multiplier of 2.5 times the cost of the permit to 2.25 times for Building, Electrical, Plumbing and Mechanical Permits, as applicable. A change in the multiplier from 2.5 to 2.25 times for the previous fiscal years would be a reduction in revenues as follows: FY 2014-15 - $41,846, FY 2015-16 - $46,966, FY 2016-17 - $56,027, FY 2017-18 - $35,233 -This is through November for this year. Councilmember Black stated that the City needs to determine a legal way to return monies to the residents and that the only way he knows how to do this legally is through the fees. Mayor Wilson stated that he did a calculation and determined there would be a reduction in the collection of fees of approximately$48,000. In response to Mayor Wilson's comment, Finance Director Shea responded that his calculation was accurate. Councilmember Pieper expressed support of reducing the fee multiplier. Mayor Pro Tem Mirsch commented that this is the first time she has reviewed the Fiscal Year 2018/19 Budget Priorities and that some expenditures listed have been deferred for many years. Mayor Pro Tern Mirsch stated that the Committee came to a compromise by proposing the 2.25 fee multiplier. Discussion followed among the Councilmembers regarding the change in multiplier from 2.5 to 2.25 times and other methods to reduce fees for residents. Councilmember Dieringer commented that there are items that should be considered such as the Tax Fairness, Transparency and Accountability Act that may qualify for the ballot which would restrict local fee authority, limited staff resources, limited revenue sources, increasing storm water management costs, increased staff workload due to the processing of view complaint cases and proactive enforcement of the dead vegetation ordinance before the fee multiplier is reduced. Mayor Pro Tern Mirsch moved that the City Council approve the reduction of the Los Angeles County Building and Safety Permit fee multiplier of 2.5 times the cost of the permit to 2.25 times for Building, Electrical, Plumbing and Mechanical Permits for Fiscal Year 2018/19. Councilmember Pieper seconded the motion. Councilmember Dieringer moved that the City Council maintain the fee multiplier as is at 2.5 for Fiscal Year 2018/19 and bring this matter back for discussion at a future date. The motion failed due to a lack of a second. The aforementioned motion made by Mayor Pro Tern Mirsch carried by a voice vote as follows: AYES: COUNCILMEMBERS: Black,Mirsch, Pieper and Wilson. NOES: COUNCILMEMBERS: Dieringer. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. Interim City Manager Schwartz reviewed the Fiscal Year 2018/19 Budget Priorities as follows: 1) Construction of Sewer Line to serve City Hall/Rolling Hills Community Association Complex- $935,000; 2) Grant Consultant for implementation of the Hazard Mitigation Plan (HMP) - $15,000; 3) Update of the Safety Element of the General Plan - $35,000; 4) National Pollutant Discharge Elimination System (NPDES) Permit - $185,000; 5) Retain a Contract Project Manager for the Tennis Court Improvement Project and sewer line construction project - $85,000; 6) Professional Engineering Services - $30,000; 7) Various upgrades to the City's computers, purchase of new recording systems, purchase of computer software and purchase of new computer and/or laptop for the City Manager, City Clerk and for meetings - $12,000; 8) Purchase color copier and scanner - $17,000; 9) Purchase printer for printing newsletters - Minutes City Council Meeting 04-09-18 -6- $3,000; 10) Plotter for producing plans, exhibits and tracking incidents, GIS subscription, various technology upgrades for Planning and Administration; maps for property addresses and zoning - $9,000; 11) New IT services — Cost unknown; 12) Office furniture for City Manager's office - $5,000; 13) Emergency Preparedness Peninsula Prepared Expo and emergency preparedness course for employees - $8,000; 14) Peafowl control - $12,000; 15) Part-time Planning Commission meeting secretary to prepare minutes and provide clerical assistance - $25,000; 16) Contract Part-time Forester to enforce the removal of dead vegetation - $14,500; 17)Re-landscape areas surrounding City Hall campus - $18,000; 18) Repair broken up walkways around City Hall campus - $5,000; 19) Minimal City Hall Americans with Disabilities (ADA) compliance — Cost unknown; and 20) City Attorney's cost will be similar to the current year and no more than budgeted will be expended in FY 2017-18. Interim City Manager Schwartz reviewed the following projects for consideration in the future as follows: 1) Hire additional staff such as an Assistant to the City Manager, Public Works Director or Engineer and Clerical Staff; 2) Set aside funds for City Hall renovation and addition; 3) Global municipal code amendment; 4) Repair the drainage, repave the driveway and restripe City Hall campus parking area; and 5)General Plan update—Estimated cost$700,000 over a two year period. In response to Mayor Pro Tem Mirsch's question, Interim City Manager Schwartz responded that because the City is a smaller scale city with only residential uses, the cost of updating the General Plan might be less than other cities with more varied uses. Councilmember Pieper suggested that a temporary clerical employee be hired immediately to provide assistance to staff. Councilmember Dieringer indicated that she added up all the projects that had a figure affixed to it and the total is just under $2 million dollars; however, this total does not include the large projects such as the City Hall ADA compliance, City Attorney's costs, City Manager laptop, or the future items for consideration except for $30,000 for the Housing Element and $700,000 for the General Plan. She considers that most of these items are important to complete and that the City Council should devote funds to the projects. Finance Director Shea noted that some of the items are one time costs and some are ongoing costs. Councilmember Pieper commented that some of the items are already included in the budget such as the NPDES Permit. Councilmember Pieper stated that he would like to ensure that staff has enough help to complete the tasks that need to get done. Mayor Pro Tem Mirsch concurred with Councilmember Pieper's above-mentioned comment and expressed support for hiring clerical and project management assistance and the purchase of office furniture for the City Manager's office. Mayor Pro Tern Mirsch stated that funds should have been continued to be set aside for the computer upgrades, color copier and plotter and that the peafowl budget should be increased to $15,000. Councilmember Black concurred with the majority of the comments made by the Councilmembers but believes that the City should put off the elements of the General Plan that are not due for an amendent as well as the ADA improvements, except for minor changes. Discussion ensued among the Councilmembers concering the construction of the sewer line to service City Hall and the estimated cost of$935,000. Councilmember Dieringer commented that she feels that the HMP and Safety Element of the General Plan are important documents to consider funding. Councilmember Black stated that he would like to know how much the City could receive in grant funds for the HMP and Safety Element. Finance Director Shea stated that the City can accept grant funds; however, there is a new law regarding federal uniform guidance, which is a purchasing ordinance, that would have to be adopted by July 1, 2018 that requires a federal section in the City's purchasing ordinance to receive a federal grant. Mayor Pro Tem Mirsch inquired if it would help to have a Councilmember attend a meeting with the Regional Water Board to discuss the trash monitoring issue in order to save the City$9,000. Minutes City Council Meeting 04-09-18 -7- Interim City Manager Schwartz stated that a meeting could be arranged with the Regional Water Board to discuss the trash monitoring issue. Mayor Wilson indicated that he would be willing to meet with the Regional Water Board to discuss the trash monitoring issue. Mayor Wilson stated that he would attend the May 10, 2018 public hearing on the LACDPH's LAMP matter as recommended by Consultant McGowan as previously discussed this evening. 9. MATTERS FROM THE CITY COUNCIL AND MEETING ATTENDANCE REPORTS Councilmember Pieper requested that additional coyote control be considered in the City. Interim City Manager Schwartz responded that the County trapper is working in the City. Mayor Wilson requested consideration to recite the pledge of allegiance at future City Council meetings. There was no objection. Mayor Pro Tern Mirsch noted that in May 2018 there is a City Council meeting that falls on Memorial Day. Interim City Manager Schwartz stated that staff is trying to work around the second City Council meeting in May 2018 in order to possibly cancel the meeting. Finance Director Shea noted that a Finance/Budget/Audit Committee meeting will be needed in May 2018. Councilmember Black reported that there is a Peninsula-wide coyote control coordinated effort being discussed among the cities and indicated that he would be willing to participate in this committee. Councilmember Black reported that the Peninsula Cities discussed how to make employee benefits more uniform among the cities and suggested that a Personnel Committee meeting be held to discuss this matter. Mayor Wilson suggested that the City Manager contact the City Manager of City of Rolling Hills Estates to obtain more information on the employee benefits matter. John Resich, 8 Outrider Road, commented that the City of Torrance is experiencing a high number of coyote issues. 10. MATTERS FROM STAFF A. FUTURE COMMUNITY WILDFIRE PROTECTION PLAN SEMINARS - ADVERTISEMENT(ORAL). Interim City Manager Schwartz presented the report. She stated that this was a request for larger size posters to advertise the Community Wildfire Protection Plan seminars at an estimated cost of between $200 to $475. Interim City Manager Schwartz stated that the posters that were previously used were too small. Councilmember Black moved that the City Council allocate a not to exceed amount of $475 to print posters to advertise future Community Wildfire Protection Plan seminars. Councilmember Pieper seconded the motion, which carried without objection by a voice vote as follows: AYES: COUNCILMEMBERS: Black,Dieringer, Mirsch,Pieper and Wilson. NOES: COUNCILMEMBERS: None. ABSENT: COUNCILMEMBERS: None. ABSTAIN: COUNCILMEMBERS: None. At this time other matters from staff were discussed. City Attorney Jenkins provided an update on the implementation of the California Water Service Minutes City Council Meeting 04-09-18 -8- (CalWater) settlement case. He stated that the number of residents who had their water budget set by reference to the district averages as opposed to the historic use was 105 residents. He stated that CalWater determined that 66 of these residents had paid drought surcharges and the rest did not; as a result CalWater on February 22, 2018 sent letters to each of the 66 residents to inform them that they may qualify for a rebate. He indicated that as of March 30, 2018 CalWater has received 22 appeals from among those 66 residents. He stated that CalWater recalculated the drought surcharges from 17 of the 22 appeals as of today and they are continuing to process the rest. He stated that the results fall into three categories as follows: 1) There are some residents who will not qualify for a refund because they had previously participated in the appeal process by which their water budgets were recalculated using a Geographic Information System (GIS) and where that turned out to be more favorable the GIS measure was retained; 2) Partial refunds — after recalculation based on the property's historic use these residents still exceeded their water budgets but they were entitled to a partial refund; and 3) Full refund of their drought surcharges. He stated that with respect to the 17 residents who have been fully processed, the total amount credited to them is $17,606.42, which is an average of$1,035.67 per resident. City Attorney Jenkins indicated that CalWater will be issuing the credits this month and that City staff is sending letters to the 105 residents to remind them that they still have time to file an appeal if they have not already done so. City Attorney Jenkins further stated that the City has an agreement with CalWater that the City would dismiss the complaint in mid-April 2018. He noted that the appeal period ends on June 22, 2018. Councilmembers Pieper and Dieringer requested a list of the 105 residents. Interim City Manager Schwartz stated that all Councilmembers would be provided with a list of the 105 residents. City Clerk Hall informed the City Council that the California Contract Cities Association's Executive Director sent an email requesting the attendance of up to four Councilmembers to attend the Los Angeles County Board of Supervisors' meeting tomorrow morning to speak on the staffing issues within the Los Angeles County Sheriff's Department. 11. ADJOURNMENT Hearing no further business before the City Council, Mayor Wilson adjourned the meeting at 9:24 p.m. The next regular meeting of the City Council is scheduled to be held on Monday, April 23, 2018 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. Respectfully submitted, Yv e Hall City Clerk Approved, Mayor Minutes City Council Meeting 04-09-18 -9-