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578, Continue the utiliation of war, Staff Reports00 HILL f �9 • C1iy ofieo ee.�nS HEARING DATE: APRIL 21, 1998 TO: FROM: • 6A INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com HONORABLE MEMBERS OF THE PLANNING COMMISSION LOLA UNGAR, PLANNING DIRECTOR APPLICATION NO. SITE LOCATION: ZONING & SIZE: APPLICANT: REPRESENTATIVE: PUBLISHED: REOUEST ZONING CASE NO. 578 38 CREST ROAD WEST (± 31.14 ACRE WESTERN PORTION OF LOT 74-MS) RA-S-2, ± 31.14 ACRES PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT (PVPUSD) / PALOS VERDES PENINSULA TRANSIT AUTHORITY (PVPTA) MR. DENNIS WELSH, PVPUSD ASSISTANT SUPERINTENDENT, BUSINESS SERVICES APRIL 11,1998 Consideration of a request to reestablish and continue a Conditional Use Permit that permits portions of the Palos Verdes Peninsula Unified School District Crest Road property used for a maintenance and warehouse facility to continue to be used by the Palos Verdes Peninsula Transit Authority for administrative uses and the storage parking of up to 14 vans at the school district property at 38 Crest Road West, Rolling Hills, CA (±31.14 acre western portion of Lot 74-MS). Service will not be increased. BACKGROUND 1. The Palos Verdes Unified School District and the Palos Verdes Peninsula Transit Authority have worked diligently to comply with all requirements of the prior Conditional Use Permit that will be expiring on June 18, 1998. A draft resolution of approval is attached. 2. Previously, on June 18, 1996, the Planning Commission adopted a resolution to extend the Conditional Use Permit for Transit Authority uses for two years with reviews in December and March each year and permitting the storage parking of up to 14 vans. Conditions included the limitation that eleven ZONING CASE NO. 578 PAGE 1 n .J Printed on Recycled Paper. • • vans be operational at any given time, that the Transit Authority encourage carpooling among drivers, where feasible, and that the transit service not allow vehicles to start their engines prior to 6 AM. 3. In March, 1998, the Transit Authority responded to the view complaints of Mr. Frederick J. Grewen, 25 Crestwind Drive, Rancho Palos Verdes by constructing 6 to 12 foot high screening fences with inserted dark green vinyl slats to obscure the neighbor's view of the transit vans. Since, that time, there have been no comments brought forward regarding the transit uses from any residents of Rolling Hills or Rancho Palos Verdes. 4. A Negative Declaration for the original project was prepared in accordance with the California Environmental Quality Act and adopted by the Planning Commission on June 18, 1996. Planning staff finds that the project as presented by this application is within the scope of the previously adopted Negative Declaration. Planning staff further finds that the project will not have any new or substantially greater environmental impacts than considered in the original Negative Declaration. RECOMMENDATION It is recommended that the Planning Commission open the public hearing, take public testimony. and consider draft Resolution No. 98-7. ZONING CASE NO. 578 PAGE 2 • 14:4 .. mill IW.a mum.,, 1.1,141.4.44 446. 0,oarwli� eaaPM, AM NONekstorfve.kiesswcw. scums km cue.pv6 rnE Vicinity Mao _ w0. Amapa Case No, 578 APPLICANT Palos Verdes Peninsula Unified School District ADDREU 39 Crest Road West, Rolling Bills NTS • • DRAFT RESOLUTION NO. 98-7 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT FOR JOINT POWERS TRANSIT AUTHORITY LIMITED USES IN ZONING CASE NO. 578. THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY RESOLVE AS FOLLOWS: Section 1. An application was duly filed by the Palos Verdes Peninsula Unified School District with respect to real property at the ±31.14 acre western portion of Lot 72-RH, and currently, 38 Crest Road West, Rolling Hills, requesting to reestablish and continue a Conditional Use Permit to permit portions of the Palos Verdes Peninsula Unified School District Crest Road property that is used for a maintenance and warehouse facility to continue to be used by the Palos Verdes Peninsula Transit Authority for administrative uses and the storage parking of up to 14 vans at the school district property. Section 2. Prior City actions with respect to this property and this proposed use include the following: A. On February 26, 1963, a Conditional Use Permit was approved by the Planning Commission for the following five structures to be constructed at the Palos Verdes Peninsula Unified School District site: (1) administration building, (2) education material and library facility building, (3) warehouse building, (4) district maintenance building, and (5) an elementary school building, The Conditional Use Permit expired on February 26, 1964 and no new buildings were constructed. B. On, June 5, 1964 a Conditional Use Permit was denied by the Planning Commission to permit the construction of an (1) administration building, (2) elementary school building, and (3) district maintenance building. The Planning Commission found that the construction and location of the proposed administration building, maintenance building and garage would establish and permit a commercial use of the property that would consist of a garage for the storage of approximately thirty-seven (37) diesel school buses, a facility for repairing, maintaining and servicing the buses, a warehouse for the storage of school supplies and a repair/workshop for the repair and maintenance of school property, all of which uses will create noise, dirt and confusion from 6 AM in the morning until approximately 5 PM in the afternoon each day the facilities are in operation, and these uses would constitute a nuisance and depreciate the value of all property adjoining the school property and interfere with the enjoyment of the residential use of the adjacent properties by the residents and owners. C. On November 13, 1995, the Zoning Ordinance was amended to allow joint powers transit authority uses as a conditionally permitted use in the RA-S-2 RESOLUTION NO. 98-7 PAGE 1 OF 6 • • DRAFT Zone. On November 17, 1995, a Conditional Use Permit to allow portions of school district property to be used by the Palos Verdes Peninsula Transit Authority for administrative uses and the storage parking only of 10 vans at the school district property. D. On June 18, 1996, the Planning Commission adopted Resolution No. 96-12 in Zoning Case No. 532A to extend a Conditional Use Permit for Transit Authority uses for two years with reviews in December and March each year and permitting storage parking for up to 14 vans. Conditions included the limitation that eleven vans be operational at any given time, that the Transit Authority encourage carpooling among drivers, where feasible, and that the transit service not allow vehicles to start their engines prior to 6 AM. Section 3. A Negative Declaration for the original project was prepared in accordance with the California Environmental Quality Act and adopted by the Planning Commission on June 18, 1996. The Planning Commission finds that the project as presented by this application is within the scope of the previously adopted Negative Declaration. The Planning Commission further finds that the project will not have any new or substantially greater environmental impacts than considered in the original Negative Declaration. Section 4. The application applies to the ±31.14 acre western portion of Lot 72-RH. The General Plan Land Use designation for this property is Very Low Density Residential 2+ Net Acres per Dwelling Unit. Section 5. The subject site is presently occupied by 7 school buildings, a maintenance building, a warehouse building, a computer/office equipment repair building, a vehicle repair shop, and an administration building. The zone designation for the subject site is RA-S-2 and the zone designation on adjacent properties is RA-S-2. Section 6. The project as proposed is to permit portions of school district property used as a maintenance and warehouse facility to be used by a joint powers transit authority for administrative uses and the storage parking only of up to 14 vans at the site. The site will continue to be used for the storage and maintenance of school district vehicles and equipment. The school district proposes to permit a joint powers transit authority to use 500 square feet of the northernmost portion of a 7,600 square foot warehouse for administrative uses and 3,500 square feet of an existing asphalt paved area of school district property for the storage parking only of up to 14 vans. Section 7. The Planning Commission conducted a duly noticed public hearing to consider the application on April 21, 1998. The applicants were notified of the public hearing in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal, from all persons protesting the same, and from members of the City staff and the Planning RESOLUTION NO. 98-7 PAGE 2 OF 6 • • DRAFT Commission having reviewed, analyzed and studied said proposal. Palos Verdes Peninsula Unified School District and Palos Verdes Peninsula Transit Authority representatives were in attendance at the hearing. Section 9. Ordinance No. 256 was adopted by the City Council o n November 13, 1995 requiring a Conditional Use Permit for transit authority uses in the RA-S-2 Zone. With respect to the request for a Conditional Use Permit for transit authority administrative uses and the storage parking only of up to 14 vans, the Planning Commission finds: A. The granting of a Conditional Use Permit for administrative uses and the storage parking only of 14 vans by a joint powers transit authority would be consistent with the purposes and objectives of the Zoning Ordinance and General Plan and will be desirable for the public convenience and welfare because the use is consistent with similar school district uses on the property and these uses will be located in an area of the property where such use will be the least intrusive to surrounding properties. The transit vans will not use Rolling Hills' roads for access in and out of the site. In addition, locating the vans at this location will reduce the travel distances for use of these vans, thereby incrementally decreasing traffic, fuel consumption and negative impacts to air quality. B. The nature, condition, and development of adjacent uses, buildings, and structures have been considered, and the public transit authority administrative uses and the storage parking only of 14 vans will not adversely affect or be materially detrimental to adjacent residential uses because the existing residences are at a sufficient distance away and adequately screened so as not to impact the view or privacy of surrounding neighbors. C. The project is harmonious in scale and mass with the site, the natural terrain, and surrounding residences because the public transit authority administrative uses and the storage parking only of 14 vans will comply with the low profile residential development pattern of the community, be consistent with uses on that site, will be located on a ±31.14 acre parcel of property that is adequate in size, shape and topography to accommodate such use. D. The proposed conditional use complies with all applicable development standards of the zone district because the public transit authority administrative uses and the storage parking only of 14 vans will not require any new development at the existing site. E. The proposed conditional use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities because the project, though listed on the current State of California Hazardous Waste and Substances Sites List, will not require any development at the site. RESOLUTION NO. 98-7 PAGE 3 OF 6 • • DRAFT F. The proposed conditional use observes the spirit and intent of Title 17 of the Zoning Code because the public transit authority administrative uses and the storage parking only of 14 vans will not require any new development at the site and access to the site will be located outside the gates of the City. Section 10. Based upon the foregoing findings, the Planning Commission approves the request for a Conditional Use Permit in Zoning Case No. 578 to allow joint powers transit authority limited administrative uses and the storage parking only of 14 vans at the Palos Verdes Peninsula Unified School District site, as shown on the Development Plan dated August 8, 1995 and marked Exhibit A, subject to the conditions specified in Section 11. Section 11. The Planning Commission's approval of a Conditional Use Permit in Zoning. Case No. 578 to allow joint powers transit authority limited administrative uses and the storage parking only of 14 vans at the Palos Verdes Peninsula Unified School District site is subject to the following conditions: A. The Conditional Use Permit approval shall be subject to yearly staff review from the effective date of approval until such time that it is suspended or revoked. B. It is declared and made a condition of this Conditional Use Permit approval, that if any conditions thereof are violated, this approval may be suspended or revoked and the privileges granted thereunder shall lapse; provided that the applicant has been given written notice to cease such violation, has failed to do so for a period of thirty (30) days, and the City provides the applicant with a hearing prior to such suspension or revocation. C. All requirements of the Buildings and Construction Ordinance, the Zoning Ordinance, and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan. D. The lot shall be maintained in substantial conformance with the site plan on file dated August 8, 1995 and marked Exhibit A, except as otherwise provided in these conditions. E. Administrative office space shall be limited to 500 square feet of the 7,600 square foot warehouse building. F. The 3,500 square foot storage parking area at the western portion of the property designated for the 14 transit vans shall be striped and marked "For Van Storage Parking Only" and shall be maintained as such until the use terminates. N o vans shall be parked on the site outside the 3,500 square foot parking area. RESOLUTION NO. 98-7 PAGE 4 OF 6 • • DRAFT G. The vehicles shall be parked in such a manner so as to prevent and prohibit the backing up of vehicles. H. Vehicular access to and from the school district property shall be from the driveway at the northwest portion of the property outside the gates of the City of Rolling Hills. I. Van engines shall not be started nor shall the vans depart from the school district storage parking site before 6 AM. J. Car pooling among drivers shall be encouraged where feasible. Documentation of the fraction and number of drivers who are carpooling shall be included in status reports as scheduled in Condition Q. K. Maintenance of the 14 transit vans shall not take place at the school district property but, at an off -site repair facility. L. Existing service using 11 vans and storing 3 vans in reserve shall not be increased. M. Speed limit signs shall be maintained by the applicant on the internal driveway of the site. N. Landscaping shall be maintained to obscure the buildings and vehicles on the site so that the structures, vehicles, driveway, and slopes are screened and obscured from view at the northern property line with native drought -resistant vegetation that is compatible with the surrounding vegetation of the community. O. Noise on the site shall be limited to reasonable levels and monitored using measurements, tests or other acoustical evaluation. P. Any substantial modifications to the project which would constitute additional development or significantly alter the use shall require the filing of a new application for approval by the Planning Commission. Q. The applicant shall execute an Affidavit of Acceptance of all conditions of this Conditional Use Permit approval, or the approval shall not be effective. PASSED AND ADOPTED ON THE 21ST DAY OF APRIL, 1998. ALLAN ROBERTS, CHAIRMAN ATTEST: MARILYN L. KERN, DEPUTY CITY CLERK RESOLUTION NO. 98-7 PAGE 5 OF 6 • • DRAFT STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS §§ I certify that the foregoing Resolution No. 98-7 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT FOR JOINT POWERS TRANSIT AUTHORITY LIMITED USES IN ZONING CASE NO. 578. was approved and adopted at a regular meeting of the Planning Commission on April 21, 1998 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: and in compliance with the laws of California was posted at the following: Administrative Offices DEPUTY CITY CLERK RESOLUTION NO. 98-7 PAGE 6 OF 6 4 1 • C1iy o/ Rotting JUL • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Agenda Item No.: 8.A. Mtg. Date: 4/27/98 DATE: APRIL 27,1998 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL ATTN: CRAIG R. NEALIS, CITY MANAGER FROM: LOLA M. UNGAR, PLANNING DIRECTOR SUBJECT: RESOLUTION NO. 98-7: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT FOR JOINT POWERS TRANSIT AUTHORITY LIMITED USES IN ZONING CASE NO. 578. PALOS VERDES PENINSULA UNIFIED SCHOOL DISTRICT, 38 CREST ROAD WEST (± 31.14 ACRE WESTERN PORTION OF LOT 74-MS) BACKGROUND 1. The Planning Commission adopted Resolution No. 98-7 on April 21, 1998 at their regular meeting granting approval of a request to reestablish and continue a Conditional Use Permit that permits portions of the Palos Verdes Peninsula Unified School District Crest Road property used for a maintenance and warehouse facility to continue to be used by the Palos Verdes Peninsula Transit Authority for administrative uses and the storage parking of up to 14 vans at the school district property. The vote was 5-0. 2. The Palos Verdes Unified School District and the Palos Verdes Peninsula Transit Authority have worked diligently to comply with all requirements of the prior Conditional Use Permit that will be expiring on June 18, 1998. 3. Previously, on June 18, 1996, the Planning Commission adopted a resolution to extend the Conditional Use Permit for Transit Authority uses for two years with reviews in December and March each year and permitting the storage parking of up to 14 vans. Conditions included the limitation that eleven vans be operational at any given time, that the Transit Authority encourage carpooling among drivers, where feasible, and that the transit service not allow vehicles to start their engines prior to 6 AM. ZONING CASE NO. 578 PAGE 1 0 Printed on Recycled Paper. • • F 4. In March, 1998, the Transit Authority responded to the view complaints of Mr. Frederick J. Grewen, 25 Crestwind Drive, Rancho Palos Verdes by constructing 6 to 12 foot high screening fences with inserted dark green vinyl slats to obscure the neighbor's view of the transit vans. Since, that time, there have been no comments brought forward regarding the transit uses from any residents of the cities of Rolling Hills or Rancho Palos Verdes. 5. A Negative Declaration for the original project was prepared in accordance with the California Environmental Quality Act and adopted by the Planning Commission on June 18, 1996. Planning staff finds that the project as presented by this application is within the scope of the previously adopted Negative Declaration. Planning staff further finds that the project will not have any new or substantially greater environmental impacts than considered in the original Negative Declaration. RECOMMENDATION It is recommended that the City Council receive and file Resolution No. 98-7. ZONING CASE NO. 578 PAGE 2 RESOLUTION NO. 98-7 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT FOR JOINT POWERS TRANSIT AUTHORITY LIMITED USES IN ZONING CASE NO. 578. THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY RESOLVE AS FOLLOWS: Section 1. An application was duly filed by the Palos Verdes Peninsula Unified School District with respect to real property at the ±31.14 acre western portion of Lot 72-RH, and currently, 38 Crest Road West, Rolling Hills, requesting to reestablish and continue a Conditional Use Permit to permit portions of the Palos Verdes Peninsula Unified School District Crest Road property that is used for a maintenance and warehouse facility to continue to be used by the Palos Verdes Peninsula Transit Authority for administrative uses and the storage parking of up to 14 vans at the school district property. Section 2. Prior City actions with respect to this property and this proposed use include the following: A. On February 26, 1963, a Conditional Use Permit was approved by the Planning Commission for the following five structures to be constructed at the Palos Verdes Peninsula Unified School District site: (1) administration building, (2) education material and library facility building, (3) warehouse building, (4) district maintenance building, and (5) an elementary school building, The Conditional Use Permit expired on February 26, 1964 and no new buildings were constructed. B. On, June 5, 1964 a Conditional Use Permit was denied by the Planning Commission to permit the construction of an (1) administration building, (2) elementary school building, and (3) district maintenance building. The Planning Commission found that the construction and location of the proposed administration building, maintenance building and garage would establish and permit a commercial use of the property that would consist of a garage for the storage of approximately thirty-seven (37) diesel school buses, a facility for repairing, maintaining and servicing the buses, a warehouse for the storage of school supplies and a repair/workshop for the repair and maintenance of school property, all of which uses will create noise, dirt and confusion from 6 AM in the morning until approximately 5 PM in the afternoon each day the facilities are in operation, and these uses would constitute a nuisance and depreciate the value of all property adjoining the school property and interfere with the enjoyment of the residential use of the adjacent properties by the residents and owners. C. On November 13, 1995, the Zoning Ordinance was amended to allow joint powers transit authority uses as a conditionally permitted use in the RA-S-2 RESOLUTION NO. 98-7 PAGE 1 OF 6 • • Zone. On November 17, 1995, a Conditional Use Permit to allow portions of school district property to be used by the Palos Verdes Peninsula Transit Authority for administrative uses and the storage parking only of 10 vans at the school district property. D. On June 18, 1996, the Planning Commission adopted Resolution No. 96-12 in Zoning Case No. 532A to extend a Conditional Use Permit for Transit Authority uses for two years with reviews in December and March each year and permitting storage parking for up to 14 vans. Conditions included the limitation that eleven vans be operational at any given time, that the Transit Authority encourage carpooling among drivers, where feasible, and that the transit service not allow vehicles to start their engines prior to 6 AM. Section 3. A Negative Declaration for the original project was prepared in accordance with the California Environmental Quality Act and adopted by the Planning Commission on June 18, 1996. The Planning Commission finds that the project as presented by this application is within the scope of the previously adopted Negative Declaration. The Planning Commission further finds that the project will not have any new or substantially greater environmental impacts than considered in the original Negative Declaration. Section 4. The application applies to the t31.14 acre western portion of Lot 72-RH. The General Plan Land Use designation for this property is Very Low Density Residential 2+ Net Acres per Dwelling Unit. Section 5. The subject site is presently occupied by 7 school buildings, a maintenance building, a warehouse building, a computer/office equipment repair building, a vehicle repair shop, and an administration building. The zone designation for the subject site is RA-S-2 and the zone designation on adjacent properties is RA-S-2. Section 6. The project as proposed is to permit portions of school district property used as a maintenance and warehouse facility to be used by a joint powers transit authority for administrative uses and the storage parking only of up to 14 vans at the site. The site will continue to be used for the storage and maintenance of school district vehicles and equipment. The school district proposes to permit a joint powers transit authority to use 500 square feet of the northernmost portion of a 7,600 square foot warehouse for administrative uses and 3,500 square feet of an existing asphalt paved area of school district property for the storage parking only of up to 14 vans. Section 7. The Planning Commission conducted a duly noticed public hearing to consider the application on April 21, 1998. The applicants were notified of the public hearing in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal, from all persons protesting the same, and from members of the City staff and the Planning RESOLUTION NO. 98-7 PAGE 2 OF 6 L Commission having reviewed, analyzed and studied said proposal. Palos Verdes Peninsula Unified School District and Palos Verdes Peninsula Transit Authority representatives were in attendance at the hearing. Section 9. Ordinance No. 256 was adopted by the City Council on November 13, 1995 requiring a Conditional Use Permit for transit authority uses in the RA-S-2 Zone. With respect to the request for a Conditional Use Permit for transit authority administrative uses and the storage parking only of up to 14 vans, the Planning Commission finds: A. The granting of a Conditional Use Permit for administrative uses and the storage parking only of 14 vans by a joint powers transit authority would be consistent with the purposes and objectives of the Zoning Ordinance and General Plan and will be desirable for the. public convenience and welfare because the use is consistent with similar school district uses on the property and these uses will be located in an area of the property where such use will be the least intrusive to surrounding properties. The transit vans will not use Rolling Hills' roads for access in and out of the site. In addition, locating the vans at this location will reduce the travel distances for use of these vans, thereby incrementally decreasing traffic, fuel consumption and negative impacts to air quality. B. The nature, condition, and development of adjacent uses, buildings, and structures have been considered, and the public transit authority administrative uses and the storage parking only of 14 vans will not adversely affect or be materially detrimental to adjacent residential uses because the existing residences are at a sufficient distance away and adequately screened so as not to impact the view or privacy of surrounding neighbors. C. The project is harmonious in scale and mass with the site, the natural terrain, and surrounding residences because the public transit authority administrative uses and the storage parking only of 14 vans will comply with the low profile residential development pattern of the community, be consistent with uses on that site, will be located on a ±31.14 acre parcel of property that is adequate in size, shape and topography to accommodate such use. D. The proposed conditional use complies with all applicable development standards of the zone district because the public transit authority administrative uses and the storage parking only of 14 vans will not require any new development at the existing site. E. The proposed conditional use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities because the project, though listed on the current State of California Hazardous Waste and Substances Sites List, will not require any development at the site. RESOLUTION NO. 98-7 PAGE 3 OF 6 • • F. The proposed conditional use observes the spirit and intent of Title 17 of the Zoning Code because the public transit authority administrative uses and the storage parking only of 14 vans will not require any new development at the site and access to the site will be located outside the gates of the City. Section 10. Based upon the foregoing findings, the Planning Commission approves the request for a Conditional Use Permit in Zoning Case No. 578 to allow joint powers transit authority limited administrative uses and the storage parking only of 14 vans at the Palos Verdes Peninsula Unified School District site, as shown on the Development Plan dated August 8, 1995 and marked Exhibit A, subject to the conditions specified in Section 11. Section 11. The Planning Commission's approval of a Conditional Use Permit in Zoning Case No. 578 to allow joint powers transit authority limited administrative uses and the storage parking only of 14 vans at the Palos Verdes Peninsula Unified School District site is subject to the following conditions: A. The Conditional Use Permit approval shall be subject to yearly staff review from the effective date of approval until such time that it is suspended or revoked. B. It is declared and made a condition of this Conditional Use Permit approval, that if any conditions thereof are violated, this approval may be suspended or revoked and the privileges granted thereunder shall lapse; provided that the applicant has been given written notice to cease such violation, has failed to do so for a period of thirty (30) days, and the City provides the applicant with a hearing prior to such suspension or revocation. C. All requirements of the Buildings and Construction Ordinance, the Zoning Ordinance, and of the zone in which the subject property is located must be complied with unless otherwise set forth in the Permit, or shown otherwise on an approved plan. D. The lot shall be maintained in substantial conformance with the site plan on file dated August 8, 1995 and marked Exhibit A, except as otherwise provided in these conditions. E. Administrative office space shall be limited to 500 square feet of the 7,600 square foot warehouse building. F. The 3,500 square foot storage parking area at the western portion of the property designated for the 14 transit vans shall be striped and marked "For Van Storage Parking Only" and shall be maintained as such until the use terminates. No vans shall be parked on the site outside the 3,500 square foot parking area. RESOLUTION NO. 98-7 PAGE 4'0F 6 G. The vehicles shall be parked in such a manner so as to prevent and prohibit the backing up of vehicles. H. Vehicular access to and from the school district property shall be from the driveway at the northwest portion of the property outside the gates of the City of Rolling Hills. I. Van engines shall not be started nor shall the vans depart from the school district storage parking site before 6 AM. J. Car pooling among drivers shall be encouraged where feasible. Documentation of the fraction and number of drivers who are carpooling shall be included in status reports as scheduled in Condition Q. K. Maintenance of the 14 transit vans shall not take place at the school district property but, at an off -site repair facility. L. Existing service using 11 vans and storing 3 vans in reserve shall not be increased. M. Speed limit signs shall be maintained by the applicant on the internal driveway of the site. N. Landscaping shall be maintained to obscure the buildings and vehicles on the site so that the structures, vehicles, driveway, and slopes are screened and obscured from view at the northern property line with native drought -resistant vegetation that is compatible with the surrounding vegetation of the community. O. Noise on the site shall be limited to reasonable levels and monitored using measurements, tests or other acoustical evaluation. P. Any substantial modifications to the project which would constitute additional development or significantly alter the use shall require the filing of a new application for approval by the Planning Commission. Q. The applicant shall execute an Affidavit of Acceptance of all conditions of this Conditional Use Permit approval, or the approval shall not be effective. PASSED AND ADOPTED ON THE 21ST DAY OF AP y ALLAN ROBERTS, CHAIRMAN ATTEST: c •k MARILYN . KERN DEPUTY CITY CLERK RESOLUTION NO. 98-7 PAGE5OF6 • • STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS I certify that the foregoing Resolution No. 98-7 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A CONDITIONAL USE PERMIT FOR JOINT POWERS TRANSIT AUTHORITY LIMITED USES IN ZONING CASE NO. 578. AYES: Chairman Roberts. NOES: None. ABSENT: None . ABSTAIN: None. was approved and adopted at a regular meeting of the Planning Commission on April 21, 1998 by the following roll call vote: Commissioners Hankins, Margeta, Sommer, Witte and and in compliance with the laws of California was posted at the following: Administrative Offices RESOLUTION NO. 98-7 PAGE 6OF6 l' .r S . DEP CITY CLERK CD MEMORANDUM TO: File FROM: Anton Dahlerbruch, Interim City Manager SUBJECT: December 20, 2006 meeting with PVPUSD and PV Transit DATE: December 22, 2006 On December 20, 2006, Yolanta and I met with representatives of the Palos Verdes Peninsula Unified School District and PV Transit. Participants in the meeting were: Walker Williams, PVPUSD Superintendent Pearl Izuka, PVPUSD Peter Matt, PVPUSD Maintenance Manager Rosemary Humphrey, Rancho Del Mar Principal Martin Gomert, PV Transit Assistant Administrator This meeting follows a meeting between Yolanta and I with Walker and Pearl when we talked about conditions of the PVPUSD's conditional use permit and PV Transit's operating conditions. This meeting was intended to bring together all the parties to discuss the maintenance area. • PVPUSD stated that it has an electrician that arrives at 5:00 a.m. They advised that this person makes no noise. Other staff arrive at 6:30 a.m. because, for example, the pool man needs to be in and out of the pool before students arrive to use the facility. The shop staff arrive at 7:00 a.m. and begin work (making noise) at 7:30 a.m. although it is not known how far the noise can actually be heard. They stated that on a foggy morning, sound seems to travel quite far. • The PV Transit staff work Monday — Friday and begin arriving at 5:00 a.m. (supervisor). Drivers arrive in the vicinity of 5:45 a.m. to begin driving at 6:00 a.m. for 7:00 a.m. service. Most drivers arrive on site by personal vehicle; a couple may take a PV Transit commuter bus after parking their vehicles at a location off the peninsula. For those driving their personal vehicles, we were told that there is enough parking to pull their car into a parking space without moving • a PV Transit vehicle. Around 8:30 a.m. or 9:00 a.m., the PV Transit buses return to the facility where they stay until 2:30 for afternoon service. The last bus typically return around 6:10 p.m. or 6:15 p.m. Upon arrival in the morning, the drivers meet with their supervisor in the office before starting their routes. • During the summer, PV Transit is the latest to leave the site. During the school year, due to adult school, the PVPUSD is the latest on site. It was stated that 9:00 p.m. is the latest someone may be at the site. There is also the District's construction management firm that could be on site late but no one knew exactly how late. • After hours and on weekends, sports group like Little League and AYSO use the field facility and as such, have full access to the site. Furthermore, each has a key to the restroom facility in their particular shed. All coaches are provided with the key to the site. Their permits allow them to use the facility until sundown. Also on the weekends, the Fire Dept. may use the road to lay hose or do excercises. • It was noted that the PVPUSD is responsible for "maintaining" the landscaping overlooking the site. The District questioned whether "maintain" means add new or just landscaping. There seemed to be differences of interpretation between the District and the City. • It was acknowledged by the PVPUSD and PV Transit that the first, main gate is not closed or locked at the end of the day. There was a lot of discussion about how that could happen. The City expressed concern about after hours access, security and the District's liability if the gate is open. Concurrently, all in the discussion agreed that the City and the District want to continue providing the sports league with access and use to the fields. In the end, there was agreement that discussions would need to continue on this matter to figure out a way to balance District and sports league access to the site. • The City mentioned the potential need in the future for the District to enclose (gate) the stairway from the Rancho Del Mar parking lot to Crest Road. It was stated that there isn't a need to do it at this time but in the future, there may be if there appears to be people parking and hoping the existing fence to get into Rolling Hills. In response, Rosemary stated that she can identify vehicles that are not regular parkers and will call the Sheriff with license plate numbers in such cases. • PV Transit explained that it has buses that are also stored off Rolling Hills Road at the Botanical Gardens. The buses at this site are larger than the ones stored at the Rolling Hills site. • In regard to the junk (e.g., chairs and debris) at the District maintenance yard, the City asked that the District look into how it might be screened to the passer-by who is walking or running on the access road. There was some hesitancy to do • • this because there are so few people who could see the items. The items are collected until there is enough to dispose of/surplus. • It was noted that the Hawkins have been provided with the personal telephone numbers of the PV Transit managers and they have had on -going and numerous discussions with both PVPUSD and PV Transit staff. When the City meets with them, the City can offer to provide the phone numbers again if needed. Both PVPUSD and PV Transit representatives said that they have not received phone calls from the Hawkins since at least last April. • It was noted that the bushes on Crest overlooking the maintenance site were trimmed by "someone." Staff has since confirmed wit the writing of these notes, that it was done by the RHCA. The bushes were trimmed and thinned. They are expected to fill back out completely but they were getting too big according to the RHCA.