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807, To construct 2-downward slopin, Correspondence• • r� w- City 0 Rolling LI s INCORPORATED JANUARY 24, 1957 v NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 March 13, 2012 Mr. and Mrs. Daniel Nguyen 5 Buggy Whip Drive Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 807. Dear Mr. & Mrs. Nguyen: This letter shall serve to notify you that the City Council at their regular meeting on March 12, 2012, adopted Resolution No. 1117 approving your request. The decision of the City Council becomes effective immediately. Before this case takes effect you are required to cause to be recorded an Affidavit of Acceptance Form, accepting all of the conditions of the resolution, together with the subject resolution in the Office of the County Recorder. Please assure that you and your contractor are familiar with the conditions of approval and place them on the front sheet of the plans to be reviewed by the Building and Safety Department and on all working drawings, including job site plans. You now have a choice of Building Departments for plan check processing, issuance of permits and inspections. You could submit to L.A. County or Willdan Engineering. I have enclosed a copy of RESOLUTION NO. 1117 specifying the conditions of approval set forth by the City Council. Please complete the enclosed AFFIDAVIT OF ACCEPTANCE FORM, have the signature(s) notarized, and forward, (or hand deliver), the completed form and a copy of the Resolution to: Los Angeles County Registrar -Recorder Real Estate Records Section 12400 East Imperial Highway Norwalk, CA 90650 or LAX Courthouse 11701 S. La Cienega Blvd. 6th Floor Los Angeles, CA 90045 310-727-6142 Mon -Fri 8:30 a.m. to 11:00 a.m. and 1:00 p.m. to 3:30 p.m. Printed on Recycled Paper Include a check in the amount of $13.00 for the first page and $3.00 for each additional page. (You may want to verify the cost, as the County Recorders' costs change frequently). The City will notify your selected Building & Safety Department to issue permits only after the Affidavit of Acceptance and the Resolution are recorded and received by us and any conditions of the Resolution required prior to issuance of building permits are met. Please feel free to call me at (310) 377-1521 if you have any questions. Sincerel Y./nta Schwartz P . nning Director cc: Russ Barto, Architect Enclosures: AFFIDAVIT OF ACCEPTANCE FORM RESOLUTION NO. 1117 • • RECORDING REQUESTED BY ANC MAIL TO: CITY OF ROLLING HILLS PLANNING DEPARTMENT 2 PORTUGUESE BEND RD. ROLLING HILLS, CA 90274 (310) 377-1521 (310) 377-7288 FAX 5 USE ONLY THE REGISTRAR -RECORDER'S OFFICE REQUI_ __ _ _ _ __ _ _ _ _ __ _ _ . _ _. _ _ . _ _ ......___ _.EFORE RECORDATION. ZONING CASE NO. 807 XX CONDITIONAL USE PERMIT XX SITE PLAN REVIEW XX VARIANCES (We) the undersigned state I am (We are) the owner(s) of the real property described as follows: 5 BUGGY WHIP DRIVE, (LOT 245 A -MS) ROLLING HILLS, CA 90274 This property is the subject of the above numbered case and conditions of approval I am (We are) aware of, and accept, all the stated conditions in said case: ZONING CASE NO. 807 XX CONDITIONAL USE PERMIT XX SITE PLAN REVIEW XX VARIANCES (We) certify (or declare) under the penalty of perjury that the foregoing is true and correct. Signature Name typed or printed Address City/State Signature Name typed or printed Address City/State See Attached Exhibit "A", RESOLUTION OF APPROVAL NO. 1117 Signatures must be acknowledged by a notary public. 1\a RESOLUTION NO. 1117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR GRADING AND CONSTRUCTION OF WALLS AND STABLE; CONDITIONAL USE PERMIT FOR A STABLE WITH CORRAL AND VARIANCES FOR 5' HIGH RETAINING WALLS, ONE OF WHICH WOULD ENCROACH INTO THE SOUTH SIDE SETBACK, AND TO EXCEED THE MAXIMUM PERMITTED DISTURBED AREA OF THE LOT ON A PROPERTY DEVELOPED WITH A SINGLE FAMILY RESIDENCE, IN ZONING CASE NO. 807, AT 5 BUGGY WHIP DRIVE, (LOT 245-A-MS), ROLLING HILLS, CA, (NGUYEN). PROJECT HAS BEEN DETERMINED TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, (CEQA). THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. Application was duly filed by Mr. and Mrs. Daniel Nguyen with respect to real property located at 5 Buggy Whip Drive. The original application entailed a request for a Site Plan Review to grade 12,000 square foot area in the rear of the residence requiring 950 c.y. of cut and 950 c.y. of fill; construct a stable, corral and a guest house; repair an area previously containing wood fences and construct retaining block walls instead, as well as to construct additional retaining walls above the proposed structures. Conditional Use Permit was requested for 890 sq.ft. stable, 1,050 sq.ft. corral and 640 sq.ft. guest house. Variances were requested to exceed the maximum permitted disturbance of the net lot by 15.5% for a total of 55.5% disturbance; to construct walls that are 5' high along their entire length and to encroach with a portion of the most easterly (downslope) wall 12 feet into the 35-foot side setback. During the proceedings, and at the request of the City Council to verify the proposed grading and wall height, the applicant submitted revised grading calculations. The proposed grading for the stable, corral and guest house would be 633 cubic yards of cut and 633 cubic yards of fill and for the stable and corral only, it would be 520 cubic yards of cut and 520 cubic yards of fill. Further, the applicants' engineer confirm that the walls would be maximum 5' high with a 2:1 slope between them. Following City Council public hearing of February 27, 2012, the applicants on March 1, 2012 withdrew the request for a Conditional Use Permit for. the guest house, and therefore this approval excludes said request. Section 2. Following Planning Commission's approval of the project the City Council took jurisdiction of the project. Pursuant to Section 17.54.015 of the Rolling Hills Municipal Code, a review hearing for cases taken under jurisdiction by the City Council shall be conducted as de novo hearings. Section 3. The City Council conducted duly noticed public hearings to consider the application at an adjourned public hearing in the field on January 31, 2012 and at their regular meeting on February 27, 2012 and March 12, 2012. Neighbors within 1,000-foot radius were notified of the public hearings and a notice was published in the Peninsula News on January 12, 2012. The applicants were notified of the public hearings in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff, neighbors and applicant's architect and attorney and the City Council had reviewed, analyzed and studied said proposal. Section 4. The property is currently developed with a 3,736 square foot residence, 1,008 square foot garage, 640 square foot swimming pool, service yard, trellis and entryway. Records show that the house and swimming pool were constructed in 1967. In 1975 approval was granted and building permits pulled for a 280 square foot stable and retaining wall. The permits expired, and there are no further records to indicate when and if those structures were constructed. Section 5. This project came to the City's attention as a complaint that a wall was being constructed in the rear of the lot and an inspection of the property was conducted. The applicant stated that he started to reconstruct walls that were there before, which were leaning and rotted. He begun working without permits. During the inspection staff observed remnants of an old foundation in the general location of the proposed stable as well as rotted wood beams. The building code no longer allows timber walls if they support a structure or surcharge and it is required that the area under consideration be brought to compliance with City's zoning and building codes. Resolution No. 1117 (5 Buggy Whip) - 1 - •City (Pelting iNfilid January 24, 2012 Mr. and Mrs. Daniel Nguyen 5 Buggy Whip Drive Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 807. Dear Mr. and Mrs. Nguyen: • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 The City Council at their January 23, 2012 regular meeting rescheduled the field trip to your property for Tuesday, January 31 at 10:00 am. Following the field visit, they will continue the meeting and deliberation to their regular meeting, which will be held at City Hall on Monday February 27 at 7:30 PM. The decision of the City Council is final and becomes effective immediately upon adoption of a Resolution of approval. The owner and/or representative must be present to answer any questions the Council members may have. Please stake the project according the these instructions: • A full-size silhouette must be prepared for ALL PROPOSED STRUCTURES of the project showing the entryways, stable porch, footprints, roof ridges, pool equipment area; • Stake the property line the access to the stable • Show the height of proposed structures; • Stake the limits of grading; • Stake the walls and if possible, are less than 5 feet. and the easement line along and guest house. the finished floor of the show where the walls Please feel free to call me at (310) 377-1521 if you have any questions. Sincerely, Yolan Plannin cc: wart irector Russ Barto, Architect Stanley Lamport, Attorney Printed on Recycled Paper City 41Rolli..g JJi/i January 12, 2012 Mr. and Mrs. Daniel Nguyen 5 Buggy Whip Drive Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 807. • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 Dear Mr. & Mrs. Nguyen: This letter is to notify you that the City Council at their regular meeting on January 9, 2012, took your case in Zoning Case No. 807 under their jurisdiction. Therefore, the review of your proposed project starts "de novo" by the City Council. They scheduled a public hearing in the field on Monday, January 23, at 8:00 AM. Following the field visit, they will continue the meeting and deliberation to their regular e meeting, which will be held at City Hall on Monday January 23 at 7:30 PM. The decision of the City Council is final and becomes effective immediately upon adoption of a Resolution of approval. The owner and/or representative must be present to answer any questions the Council members may have. Please stake the project according the these instructions: • A full-size silhouette must be prepared for ALL PROPOSED STRUCTURES of the project showing the footprints, roof ridges, entryways, stable porch, pool equipment area; • Stake the property line and the easement line along the access to the stable and guest house. • Show the height of the finished floor of the proposed structures; • Stake the limits of grading; • Stake the walls and if possible, show where the walls are less than 5 feet. Please feel free to call me at (310) 377-1521 if you have any questions. Sinc y, Yo to Schwartz Pl ing Director cc: Russ Barto, Architect Printed on Recycled Paper • • ohoCity o /letting fidid jj-'/4'(IX S Yo . to Schwartz P . ing Director fecember 21, 2011 Mr. and Mrs. Daniel Nguyen 5 Buggy Whip Drive Rolling Hills, CA 90274 ZONING CASE NO. 807. Dear Mr. and Mrs. Nguyen: INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 This letter is to notify you that the Planning Commission adopted a resolution, which is enclosed, on December 20, granting your request for a Variance, CUP and Site Plan Review in Zoning Case No. 807. The vote was 4-1. That action, accompanied by the record of the proceedings before the Commission will be reported to the City Council on Monday. January 9, 2012 at their regular meeting beginning at 7:30 PM. You or your representative must be present to answer anv questions the Council may have. The Planning Commission's decision in this matter shall become effective thirty days after the adoption of the resolution by the Commission, unless an appeal has been filed or the City Council takes jurisdiction of the case within that thirty (30) day appeal period. (Section 17.54.010(B) of the Rolling Hills Municipal Code). You or any other party may appeal Planning Commission's decision to the City Council. Should there be an appeal, the Commission's decision will be stayed until the Council completes its proceedings in accordance with the provisions of the Municipal Code. If no appeal is filed within the thirty (30) day period after adoption of the Planning Commission's resolution, the Planning Commission's action will become final and you will be required to cause to be recorded an Affidavit of Acceptance Form together with the subject Resolution in the Office of the County Recorder before the Commission's action takes effect. The staff report to the City Council, together with the Resolution will be mailed to you on Friday before the Council's meeting. After the City Council's action, I will forward to you instructions for recordation of the Affidavit of Acceptance Form and the Resolution. Please feel free to call me at (310) 377-1521 if you have any questions. Si ce -ly, cc: Russ Barto, Architect Printed on Recycled Paper • City `eoerngiher FIELD TRIP NOTIFICATION September 21, 2011 Mr. and Mrs. Daniel Nguyen 5 Buggy Whip Drive Rolling Hills, CA 90274 • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 SUBJECT: ZONING CASE NO. 807. Dear Mr. and Mrs Nguyen: The Planning Commission scheduled to conduct a field inspection of your property to view the proposed project on Tuesday. October 18. at about 8:15-8:30 AM. The Planning Commissions schedule is to view another property at 7:30 A.M. and then proceed to your site. The owner and/or representative must be present to explain and answer questions regarding the project. Your neighbors will be notified of this meeting. The site shall be prepared according to the enclosed Silhouette Construction Guidelines and the following requirements: A full-size silhouette showing the footprints, roof ridges and exterior walls of all structures must be constructed, including the pergola; • Show the height of the finished floor of the proposed structures; • Stake the projections beyond the footprint of the proposed structures, including the porches in a different color flags; • Stake the limits of grading; • Stake the property lines and setback lines in the vicinity of the area of grading and construction, including the walls • Stake all walls • Stake the extent of the corral; • Stake the front setback line in the vicinity of the pergola • Stake the access road to the stable; • Show the location of any proposed drainage devices After the field trip, the next regular meeting of the Planning Commission will take place on Tuesday, October18, 2011 at 6:30 PM at City Hall, at which time the Commission will further discuss your project. Please call me at (310) 377-1521 if you have any questions. cc: ely, s anta Schwartz nning Director Russ Barto, Architect Printed on Recycled Paper . i�. 9:5'7 ,.. i. 0 ill A SILHOUETTE CONSTRUCTION GUIDELINES A silhouette of proposed construction must be erected the week preceding the designated Planning Commission or City Council meeting/field trip. Silhouettes should be constructed with 2" x 4" lumber. Printed boards are not acceptable. Bracing should be provided. Lumber, wire or other suitable material should be used to delineate roof ridges and eaves. Flags in close proximity to each other must be attached to the wire or twine to aid in the visualization of the proposed construction. Property lines, setback lines and easement lines must be staked along the areas of construction. 21/2 - 3' high wooden stakes must be used to delineate the lines. Such stakes must be flagged and marked on their sides: • Property line ( red or pink flag) • Setback line (green flag) • Easement line (yellow flag) and remain in the ground throughout the entire review and approval process as well as during the entire construction process, when required by the Commission. The application may be delayed if inaccurate or incomplete silhouettes are constructed. If you have any further questions contact the Planning Department Staff at (310) 377-1521. v'v Pt IP SECTION PLAN • City o/ ie0ii, iiii 1ovember 18, 2011 Mr. and Mrs. Daniel Nguyen 5 Buggy Whip Drive Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 807-REVISED • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377.7288 Dear Mr. and Mrs. Daniel Nguyen: The Planning Commission voted at their regular meeting on November 15, 2011 to direct staff to prepare a resolution to approve your request, except for the pergola, in Zoning Case No. 807 by a 4-1 vote, and shall be confirmed in a draft resolution that is being prepared. The Planning Commission approval includes a requirement that you provide 2 shorter walls (in length) above the proposed structures rather than one continuous wall, allowing for an on grade steps from the upper pad to the lower pad and that you provide a preliminary landscaping plan showing screening of the walls and structures. The Planning Commission will review and consider the draft resolution, together with conditions of approval, at an upcoming meeting on December 20, 2011 and make its final decision on your application at that meeting. Please submit a revised plan prior to the December 20 meeting, and if the disturbed area is to be changed, provide revised calculations. The findings and conditions of approval of the draft resolution together with the staff report will be forwarded to you and your representative on December 16, 2011. The Planning Commission's decision shall become effective thirty days after the adoption of the resolution unless an appeal has been filed or the City Council takes jurisdiction of the case within that thirty (30) day appeal period. (Section 17.54.010 of the Rolling Hills Municipal Code). You or any interested party may appeal Planning Commission decision. Should there be an appeal, the Commission's decision will be stayed until the Council completes its proceedings in accordance with the provisions of the Municipal Code. As stated above, the Planning Commission's action to review and approve the development application by resolution is scheduled for Tuesday, December 20, 2011 starting at 6:30 p.m. That action, accompanied by the record of the proceedings before the Commission, is tentatively scheduled to be placed as a report item on the City Council's agenda at the Council's regular meeting on Mondau, Tanuaru 9, 2012. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Sin )1O1 to Schwartz, P1 ning Director cc: Russ Barto, Architect Printed on Recycled Paper / YolEh Schwa'rtz • C1tyopedeng�aet • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF 90274 (310) 377-1521 STATUS OF APPLICATION & NOTIFICATION OF MEETING FAX: (310) 377-7288 September 6, 2011 Mr. and Mrs. Daniel Nguyen 5 Buggy Whip Drive Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 807. Request for a Site Plan Review, Conditional Use Permits and Variances. Dear Mr. and Mrs. Nguyen: Pursuant to state law the City's staff has completed a preliminary review of the application noted above and finds that the information submitted is: X Sufficiently complete as of the date indicated above to allow the application to be processed. Please note that the City may require further information in order to clarify, amplify, correct, or otherwise supplement the application. If the City requires such additional information, it is strongly suggested that you supply that information promptly to avoid any delay in the processing of the application. Your application for Zoning Case No. 807 has been set for a public hearing consideration by the Planning Commission at their meeting on Tuesday. September 20 2011. The meeting will begin at 6:30 PM in the Council Chambers, Rolling Hills City Hall Administration Building, 2 Portuguese Bend Road, Rolling Hills. You or your designated representative must attend to present your project and to answer questions. The staff report for this project will be available at the City Hall after 3:00 PM on Friday, September 16, 2011. We will forward the report to you and your agent by mail. Please call me at (310) 377-1521 if you have any questions. Sincgjely, Planning Director cc: Russ Barto, Architect LJ Printed on Recycled Paper