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737, Build addition within the fron, Correspondence• City oi/Qo//in4 Jh/1 October 23, 2009 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 SUBJECT: TIME EXTENSION APPROVAL IN ZONING CASE NO. 737 Dear Mr. and Mrs. Scarboro: This letter shall serve as a notification that a two-year time extension was APPROVED by the Planning Commission at their regular meeting on October 20, 2009 to commence construction in this case. I have enclosed a copy of RESOLUTION NO. 2009-10, specifying the conditions of approval set forth by the Commission. Please note that this approval will expire on December 20, 2011, unless construction commences on or prior to that date. Obtaining building permits, but not actually starting construction is not deemed commencement of work. Pursuant to the Rolling Hills Municipal Code no further extensions are permitted. Feel free to call me at (310) 377-1521 if you have any questions. Sin der ly, Y. ' to Schwartz, Pb ning Director Printed on Recycled Paper • September 4, 2009 Yolanta Schwartz Planning Director City of Rolling Hills Rolling Hills, CA90274 Subject: Dear Yolanta, RECEIVED SEP 0 8 2009 City of Rolling Hills By ZONING CASE NO.737, Addition We are requesting an extension of the approvals for two years. The reason for the delay in construction is the current economic environment. Enclosed is the check of $200 tiling fee for the time extension. Sincerely, Jer and Linda Scarboro 9 Caballeros Road Rolling Hills CA 90274 City • • 0 k011i%Lv L>� INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 COURTESY REMINDER August 6, 2009 Mr. and Mrs. Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 737, Addition Dear Mr. and Mrs. Scarboro: This is a reminder that the approval in Zoning Case No. 737 for the construction of addition will expire on DECEMBER 21, 2009 unless construction commences on or prior to the expiration dates. You can request an extension of the approvals for two years if you apply to the Planning Commission in writing prior to the expiration date. In your request indicate the reason for seeking the extension. The filing fee for the time extension is $200 payable to the City of Rolling Hills. The Planning Commission meets the third Tuesday of each month. The request for extension must be submitted to staff a minimum of two weeks prior to the Commission meeting. AFTER THE APPROVALS EXPIRE ZONING CASES BECOME NULL, AND ANY FUTURE CONSTRUCTION, SAME OR SIMILAR TO THOSE EXPIRED, WILL REQUIRE A NEW APPROVAL PROCESS, INCLUDING NEW FEES. Should you have any questions, please don't hesitate to call me at 310 377-1521. Sincer Y, anta Schwartz lanning Director Printed on Recycled Paper • L • elt!, ®beN19 / 50TH ANNIVERSARY 1957 - 2007 December 10, 2007 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 If ILA ii'N111'.",11 ( JAI•IUARY 24, 1957 N0. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310)377-1521 FAX: (310) 377-7288 SUBJECT: ZONING CASE NO. 737. Request for a Variance to permit construction of an addition, which would encroach into the front and side yard setback at an existing single family residence at 9 Caballeros Road (Lot 27-SF), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: This letter shall serve to notify you that the City Council at their regular meeting on November 26, 2007 received and filed the Planning Commission's resolution granting your request in Zoning Case No. 737. Before this case takes effect you are required to record an Affidavit of Acceptance Form together with the subject resolution in the Office of the County Recorder. Please find enclosed a copy of RESOLUTION NO. 2007-19, specifying the conditions of approval set forth by the Planning Commission and the approved Development Plan to keep for your files. Please complete the enclosed AFFIDAVIT OF ACCEPTANCE FORM, have the signature(s) notarized, and forward, (or hand deliver), the completed form and a copy of the Resolution to: Los Angeles County Registrar -Recorder Real Estate Records Section 12400 East Imperial Highway Norwalk, CA 90650 OR LAX Courthouse 11701 S. La Cienega Blvd. 6th Floor Los Angeles, CA 90045 310-727-6142 Mon -Fri 8:30 a.m. to 11:00 a.m. and 1:00 p.m. to 3:30 p.m. Include a check in the amount of $9.00 for the first page and $3.00 for each additional page. Please assure that during construction the contractor adheres to the conditions of the resolution, including the driveway reconstruction with pervious surface requirement. The Printed on Recycled Paper • City will notify the Los Angeles County Building & Safety Division to issue permits only after the Affidavit of Acceptance and the Resolution are recorded and received by the City and after any conditions of the Resolution required prior to issuance of building permits are met. The approval of this project is valid for two years. Therefore, construction must commence within that two year period, unless an extension is requested and approved by the Planning Commission prior to expiration of this approval. Please feel free to call me at (310) 377-1521 if you have any questions. Sincerely, Yoldhta Schwartz Planning Director cc: Doug McHattie, Bolton Engineering (cover letter only) Enclosures: AFFIDAVIT OF ACCEPTANCE FORM RESOLUTION NO. 2007-19 DEVELOPMENT PLAN • RECORDING REQUESTED BY AND MAIL TO: CITY OF ROLLING HILLS 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 =— �--� (310) 377-7288 FAX T RECORDER'S USE ONLY The Registrar -Recorder's Office requires that the form be notarized before recordation. AFFIDAVIT OF ACCEPTANCE FORM STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) ZONING CASE NO. 737 SITE PLAN REVIEW VARIANCE XX CONDITIONAL USE PERMIT I (We) the undersigned state: am (We are) the owner(s) of the real property described as follows: 9 CABALLEROS ROAD, ROLLING HILLS, (LOT 27-SF), CA 90274 This property is the subject of the above numbered case and conditions of approval. am (We are) aware of, and accept, all the stated conditions in said ZONING CASE NO. 737 SITE PLAN REVIEW VARIANCE CONDITIONAL USE PERMIT XX I (We) certify (or declare) under the penalty of perjury that the foregoing is true and correct. Signature Signature Name typed or printed Name typed or printed Address Address City/State City/State Signatures must be acknowledged by a notary oublin, State of California ) County of Los Angeles ) On before me, Personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies) and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Witness by hand and official seal. Signature of Notary SEE EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF • •7 • RESOLUTION NO. 2007-19 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS GRANTING A VARIANCE TO PERMIT CONSTRUCTION OF AN ADDITION, WHICH WOULD ENCROACH INTO THE FRONT AND SIDE SE 1BACKS AT AN EXISTING SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 737, AT 9 CABALLEROS ROAD, (LOT 27-SF), (SCARBORO). THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. Application was duly filed by Mr. Jerry Scarboro with respect to real property located at 9 Caballeros Road, Rolling Hills (Lot 27-SF) requesting a Variance to construct a 866 square foot addition, 467 square feet of which would encroach into the front and side setbacks. The side setback area is already used as service yard and a portion will be endosed for a garage. When completed, the residence will be 3,075 square feet with a 779 square foot garage. Section 2. The Planning Commission conducted duly noticed public hearings to consider the application at their regular meetings on April 17, May 15, September 18, October 16, 2007 and at field trips on May 15 and October 16, 2007. The applicant was notified of the public hearings in writing by first class mail. Evidence was heard and presented from all persons interested in affecting said proposal and from members of the City staff and the Planning Commission having reviewed, analyzed and studied said proposal. The applicant's representative was in attendance at the hearings. Section 3. During the review process the Planning Commission expressed concerns over the addition in the front of the residence, which would entirely eliminate a porch from the residence. As a result of the Commissioners' concerns the applicant reduced the scope of the project and is proposing to retain a portion of the existing porch. Section 4. The Planning Commission finds that the project qualifies as a Class 1 Exemption, Existing Facilities, and is therefore categorically exempt from environmental review under the California Environmental Quality Act. Section 5. Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code permit approval of a Variance from the standards and requirements of the Zoning Ordinance when exceptional or extraordinary circumstances applicable to the property and not applicable to other similar properties in the same zone prevent the owner from making use of a parcel of property to the same extent enjoyed by similar properties in the same vicinity. A Variance to Section 17.16.060 is required because it states that every lot in the RAS-2 zone shall have a front setback of not less than 50 feet from the roadway easement and side yard setback 35 feet from the property line. The applicant is requesting a Variance to construct 866 square feet of addition to the existing residence, which would encroach up to 25 feet into the front setback and 12 feet into the side setback. The service yard is currently located in the side yard and Reso. 2007-19 Scarboro 1 0 O Lei GEGE/up) /vv/c-4 TES Co vC, BG OCIA /1/.4 4 R) /.vorCArEs /STA.i/GES AIDE FF'OM /re-CO.Y' DATA EXISTING HOUSE FOOT PRINT PROPOSED HOUSE ADDITIONS CO m;: dery Jerry & Linda Scarboro Dote. Nov. 20, 2007 Scale: t In.-/6ft. Drown: DKM Job: 98201 Ines; Of 1 Sn..ts ••••••,, "-set'_ �= _ • ILLI) Gf� Pmn Sy OCT 0 C 2007 CITY OF ROLLING HELLS CITY OF rnf.,ur MU": brio r.ri1 __l 20 �! — PL;ANN;N' CO. itAlf. .1014 • • City 0/ Polling .1411L 50TH ANNIVERSARY 1957 - 2007 October 22, 2007 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 i, I ) i/ 1'. IAr'r' 24. 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS. CALIF. 90274 (310)377-1521 FAX: (310) 377-7288 SUBJECT: ZONING CASE NO. 737. Request for a Variance to permit construction of an addition. Dear Mr. and Mrs. Scarboro: This letter shall serve to notify you that the Planning Commission voted at their regular meeting on October 16, 2007 to direct staff to prepare a resolution to approve your request in Zoning Case No. 737 and shall be confirmed in the draft resolution that is being prepared. The Planning Commission will review and consider the draft resolution, together with conditions of approval, at an upcoming meeting on November 20, 2007 and make its final decision on your application at that meeting. The findings and conditions of approval of the draft resolution will be forwarded to you before the Planning Commission meeting. The decision shall become effective thirty days after the adoption of the Planning Commission's resolution unless an appeal has been filed or the City Council takes jurisdiction of the case within that thirty (30) day appeal period. (Section 17.54.010(B) of the Rolling Hills Municipal Code). Should there be an appeal, the Commission's decision will be stayed until the Council completes its proceedings in accordance with the provisions of the Municipal Code. As stated above, the Planning Commission's action taken by resolution approving the development application is scheduled for Tuesday November 20, 2007. That action, accompanied by the record of the proceedings before the Commission, is tentatively scheduled to be placed as a report item on the City Council's agenda at the Council's regular meeting on Monday, November 26, 2007. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Sinrely, ) Y¢I nta Schwartz, cc: ning Director Doug McHattie, Bolton Engineering Printed on Recycled Pnper Cttyo/pollen, iiitto 50TH ANNIVERSARY 1957 - 2007 August 28, 2007 1)14.,;-H',!,I•i 1') JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS. CALIF. 90274 (310)377-1521 FAX: (310) 377-7288 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 737. 9 Caballeros Road (Lot 27-SF), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: This letter is to inform you that the Planning Commission continued its consideration of your request to their September 18, 2007 meeting to allow you time to revise your project. They will meet at 6:30 PM. As you heard at the May 15, 2007 meeting, the Commission expressed concerns about the removal of the front porch, the proximity of the addition and the new entryway to the road and the retention of a ranch style home architecture. The roofline, pitch and height and the drainage on your property were also discussed and must be addressed. Please submit completed plans, including elevation plans and an application,, if different from the May submittal, no later than September 5, 2007 to allow staff adequate time to evaluate the proposal and prepare a report to the Commission. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Sincerely, (4 S Yfilanta Schwartz Planning Director cc: Doug McHattie, Bolton Engineering Chris Gunderson, Architect Printed on Recycled Paper Flog 13 07 02:25p Linda Soarboro 08/13/2007 14:19 31/77288 TO: Planning Department and Planning Commission August 13, 2007 1, Jerzy Scarboro, respectfully request a continuance in the matter of my Variance application for an addition at 9 caballeros goad. Dec to unexpected circumstances relating to my health, this cortinuauce is necessary. 310-544-8548 ROLLING HILL•TY 7.1-4M AUG jl CITY OF ROLLING HILLS 7J17 Thank you for your consider Jerry S , ..ro BY p.1 PAGE 02/02 • C1t 0/Po/ling _la 50TH ANNIVERSARY 1957 - 2007 • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 July 18, 2007 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 737. 9 Caballeros Road (Lot 27-SF), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: This letter is to inform you that the Planning Commission continued its consideration of your request to their August 21, 2007 meeting to allow you time to revise your project. As you heard at the May 15, 2007 meeting, the Commission expressed concerns about the removal of the front porch, the proximity of the addition and the new entryway to the road and the retention of a ranch style home architecture. The roofline, pitch and height and the drainage on your property were also discussed and must be addressed. Please note: due to vacation schedules completed SITE PLAN AND, ARCHITECTURAL plans and application, if revised, must be submitted no later than Tuly 30, 2007 to allow staff time to evaluate the proposal and prepare a report to the Commission. , Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Sin erely, 5J24J- Yo ! nta Schwartz Planning Director cc: Doug McHattie, Bolton Engineering ® Printed on Recycled Paper LETTER OF CONSENT TO EXTENSION OF TIME Government Code Section 65957 Date: July 13, 2007 Application: Zonino Case No. 737 Department of Planning City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Attn: Yolanta Schwartz Pursuant to California Government Code Section 65957, Mr. and Mrs. Jerry Scarboro hereby request and consent to a ninety (90) day extension to the time periods specified in Government Code Sections 65950, 65950.1 and 65952 for the City of Rolling Hills to take action on the above referenced application at 9 Caballeros Road, Rolling Hills, CA. The applicants also request and consent to a continuance of this application from the July 17, 2007 Planning Commission rageting to the August 21, 2007 Planning Commission meeting. ature of`ApOIicafrSt (1) r Applica is Representative <,( c /4w tea/ Printed Name of Ap Iicant (1 or Applicant's Representative Signature of Applicant (2) or Applicant's Representative //') 4 � f . Ai . e)1e c� Pn`ted Name of Applicant (2) or Applicant's Representative Received by: • Cicy op2PP,.sJJ��f, 50TH ANNIVERSARY 1957 - 2007 July 10, 2007 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 SUBJECT: REQUEST FOR TIME EXTENSION TO CONSIDER YOUR CASE Dear Mr. and Mrs. Scarboro: Pursuant to State Law, the Planning Commission must either approve or deny an application within 60 days of their first meeting, unless mutually agreed upon by the City and the applicant. Please sign the enclosed form and mail or fax (310) 377-7288 to me prior to the July 17th meeting. Should you have any questions, please do not hesitate to call me. Sincerely J4, lanta Schwartz Planning Director Printed no Recycled Pnper LETTER OF CONSENT TO EXTENSION OF TIME Government Code Section 65957 Date: July 13, 2007 Application: Zonina Case No. 737 Department of Planning City of Rolling Hills 2 Portuguese Bend Road Rolling Hills, California 90274 Attn: Yolanta Schwartz Pursuant to California Government Code Section 65957, Mr. and Mrs. Jerry Scarboro hereby request and consent to a ninety (90) day extension to the time periods specified in Government Code Sections 65950, 65950.1 and 65952 for the City of Rolling Hills to take action on the above referenced application at 9 Caballeros Road, Rolling Hills, CA. The applicants also request and consent to a continuance of this application from the July 17, 2007 Planning Commission meeting to the August 21, 2007 Planning Commission meeting. Signature of Applicant (1) or Applicant's Representative Printed Name of Applicant (1) or Applicant's Representative Signature of Applicant (2) or Applicant's Representative Printed Name of Applicant (2) or Applicant's Representative Received by: I I J1t1-044-I14bi:3 BOLTON ENGINEERING PAGE el Bolton Engineering Corporation 707 Silver Spur Road, Suite 201 Rolling Hills Estates, CA 90274 (310) 544-6010 Fax (310) 544-0458 Yolanta Schwartz Planning Director City of Rolling Hills 2 Portuguese Bend Rd. Rolling Hills, CA 90274 July 10, 2007 Dear Ms. Schwartz, herewith respectfully request a continuance in the matter ofJerry and Linda Scarboro, 9 Caballeros Road. This continuance is necessary to have the time to correctly depict the new roof and entrance. Thank you sincerely, Douglas K. McHattie Vice President Sy JUL I.,. 0 25.57 • • Cep obP lln9 Jh// 50TH ANNIVERSARY 1957 - 2007 June 21, 2007 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 SUBJECT: ZONING CASE NO. 737. 9 Caballeros Road (Lot 27-SF), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: This letter is to inform you that the Planning Commission continued its consideration of your request to their July 17, 2007 meeting, to allow you time to revise your project. As you heard at the May 15, 2007 meeting, the Commission expressed concerns about the removal of the front porch and the proximity of the addition and the new entryway to the road. The roof line, pitch and height and the drainage on your property were also discussed and must be addressed. Please submit plans for the proposed project, including elevations and drainage plans no later than TULY 6.2007 to allow staff time to evaluate the proposal and prepare a report to the Commission. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Sincerely, fl Ydl,�nta Schwartz anning Director cc: Doug McHattie, Bolton Engineering ® Punted on Recycled Poper • Bolton Engineering Corporation 707 Silver Spur Road, Suite 201 Rolling Hills Estates, CA 90274 (310) 544-6010 Fax (310) 544-0458 Yolanta Schwartz Planning Director City of Rolling Hills 2 Portuguese Bend Rd. Rolling Hills, CA 90274 June 6, 2007 Dear Ms. Schwartz, By I, p JUN 0 6 2007 CITY OF ROLLING HILLS I herewith respectfully request a continuance in the matter of Jerry and Linda Scarboro, 9 Caballeros Road. This continuance is necessary to have the time to correctly depict the new roof and entrance. Thank you sincerely, Douglas K. McHattie Vice President • City 0 1, 50TH ANNIVERSARY 1957 - 2007 • Sena INCORPORATED JANUARY 24, 1957 N0. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310)377-1521 FAX: (310) 377-7288 May 17, 2007 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 737. Request for a Variance to permit construction of an addition, which would encroach into the front yard setback at an existing single family residence at 9 Caballeros. Road (Lot 27-SF), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: This letter is to inform you that the Planning Commission continued its consideration of your request to their June 19, 2007 meeting, to allow you time to present architectural drawings to the Commission. As you heard at the meeting, the Commission expressed concerns about the removal of the front porch and the proximity of the addition and the new entryway to the road. The roof line, pitch and height and the drainage on your property were also discussed and must be answered. Please submit architectural plans for the proposed project no later than Tune 11, 2007 to allow staff time to evaluate the proposal and prepare a report to the Commission. Should you not be able to meet this time line, you may request, in writing, continuation of your case to the July 17, 2007 Planning Commission meeting. If you need to continue your project, please submit such a request by the June 11, 2007 date. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Syncerely, Lib olanta Schwartz Planning Director cc: Doug McHattie, Bolton Engineering Purred nri REc:' dc•1 P+per 50TH ANNIVERSARY 1957 — 2007 STATUS OF APPLICATION & NOTIFICATION OF MEETING April 9, 2007_ INCORPORATED JANUARY 24. 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-3521 FAX: (310) 377.7288 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 737. Request for a Variance to permit construction of an addition, which would encroach into the front and side setbacks at an existing single family residence at 9 Caballeros Road (Lot 27-SF), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: Pursuant to state law the City's staff has completed a preliminary review of the application noted above and finds that the information submitted is: X Sufficiently complete as of the date indicated above to allow the application to be processed. Please note that the City may require further information in order to clarify, amplify, correct, or otherwise supplement the application. If the City requires such additional information, it is strongly suggested that you supply that information promptly to avoid any delay in the processing of the application. Your application for Zoning Case No. 737 has been set for public hearing consideration by the Planning Commission at their meeting on Tuesday. April 17, 2007. The meeting will begin at 6:30 PM in the Council Chambers, Rolling Hills City Hall Administration Building, 2 Portuguese Bend Road, Rolling Hills. You or your designated representative must attend to present your project and to answer questions. The staff report for this project will be available at the City Hall after 3:00 PM on Friday, April 13, 2007. We will forward the report to you and your representative. Please call me at (310) 377-1521 if you have any questions. incerely, / frolanta Schwartz "Planning Director cc: Doug McHattie, Bolton Engineering Pii;ved on Recycled Pcprr