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570, To conduct grading in rear yar, Correspondence+r � City O/ IeO/fLflg. t�L� INCORPORATED JANUARY 24, 1957 August 26, 1999 Mr. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 570 9 CABALLEROS ROAD (LOT 32-SK) Dear Mr. Scarboro: NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 E-mail: cityofrh@aol.com On Tuesday, August 24, 1999, Building Inspector George Woods and I talked with you about unauthorized soil imported to your property over the weekend and an additional "as built" retaining wall that you constructed on your property. These changes do not appear to match the plan approved by the Planning Commission in Zoning Case No. 570 on June 16, 1998 by Resolution No. 98-10. At this time, it is necessary for you provide the City of Rolling Hills with an "as built" plan prepared and stamped by a licensed civil engineer along with a letter explaining the similarities and differences, including grading quantities, between the two plans. Please contact this office within the next two weeks (bv September 9. 1999) to inform us of any planned action. Should you have any questions, please feel free to call us at City Hall at (310) 377-1521. Lola M. Ungar Planning Director cc: Mr. Craig Nealis, City Manager Mr. Kevin Ennis, Assistant City Attorney Ms. Peggy Minor, Manager, Rolling Hills Community Association Mr. Rafael Bernal, District Engineering Associate, Lomita Office L.A. County Building and Safety Mr. Douglas McHattie, Bolton Engineering Corporation Printed an Recycled Paper. Bolin Engineering Corpo ion 9 9 707 Silver Spur Road, Suite 201 Rolling Hills Estates, CA 90274 tel (310) 544-6010 fax (310) 544-0458 September 23, 1999 City of Rolling Hills #2 Portuguese Bend Road Rolling Hills, CA 90274 Attention: Craig Nealis Subject: #9 Caballeros / Jerry Scarboro Dear Mr. Nealis scIp 2, 4 1g99 CITY OF ROLLING hiLLS We have been directed by Jerry Scarboro to survey the portion of his rear yard with the retaining walls to compare the grading and improvements to the approved plan. We have scheduled the field work for next week and should have an as graded plan the following week. If you have any questions or need additional information, please call. Sincerely, Bolton Engineering Corp. Ross N. Bolton, RCE 26120 President C: Jerry Scarboro .r r • City JhIL INCORPORATED JANUARY 24, 1957 FEB 0 5 2001 CITY OF "f?D''_LINO r9,1S February 19,1999 Mr. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cltyofrh@aol.com SUBJECT: LANDSCAPE PLAN APPROVAL 9 CABALLEROS ROAD (LOT 32-SK) Dear Mr. Scarboro: This letter shall serve as official notification that the Landscape Plan for Zoning Case No. 570 has been APPROVED. We are in receipt of your Special Purpose Certificate of Deposit for $ 1,400.00 that includes the cost estimate of the implementation of the landscaping plan plus 15%. The bond shall be retained with the City for not less than two years after landscape installation. The retained bond will be released by the City Manager after the Planning Commission determines that the landscaping was installed pursuant to the landscaping plan as approved, and that such landscaping is properly established and in good condition in accordance with Resolution No. 98-10, dated June 16, 1998. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Lola M. Ungar Planning Director @Printed on Recycled Paper. Cu.• — • y of RJ/L,. JUL February 19,1999 Mr. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com SUBJECT: LANDSCAPE PLAN APPROVAL ,9 CABALLEROS ROAD (LOT 32-SK) Dear Mr. Scarboro: This letter shall serve as official notification that the Landscape Plan for Zoning Case No. 570 has been APPROVED. We are in receipt of your Special Purpose Certificate of Deposit for $ 1,400.00 that includes the cost estimate of the implementation of the landscaping plan plus 15%. The bond shall be retained with the City for not less than two years after landscape installation. The retained bond will be released by the City Manager after the Planning Commission determines that the landscaping was installed pursuant to the landscaping plan as approved, and that such landscaping is properly established and in good condition in accordance with Resolution No. 98-10, dated June 16, 1998. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Sincerely, Lola M. Ungar Planning Director Printed on Recycled Paper • City 0/ Rolling February 1,1999 Ms. Julie Heinsheimer 7 Johns Canyon Road Rolling Hills, CA 90274 SUBJECT: PRELIMINARY LANDSCAPE PLAN 9 Caballeros Road Mr. Jerry Scarboro Dear Julie: INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Attached is the preliminary landscape plan for 9 Caballeros Road for your review that was presented to us to be in compliance with Resolution No. 98-10 (attached). Note landscape conditions in Paragraphs N through Q. Please let me know if there is anything else that you need from the City or the property owner. Lola Ungar Planning Director Printed on Recycled Paper. • • City 0/ leollinv January 27, 1999 Mr. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com SUBJECT: ZONING CASE NO. 570 APPROVALS WITH MODIFICATIONS 9 CABALLEROS ROAD (LOT 32-SK) RESOLUTION NO. 98-10 Dear Mr. Scarboro: Mr. Douglas McHattie, Bolton Engineering, has informed us that you are interested in importing some soil to your property. Unfortunately, we cannot honor your request because certain conditions of the attached Resolution No. 98-10 referring to reduction of wall heights, the top edges of retaining walls, and graded area limitations would be in conflict (i.e., Pages 6 and 7, Conditions E through M). In addition, other requirements of the resolution have not been met to date. These are the preparation of a landscape plan for review and approval and a bond in the amount of the cost estimate of the implementation of the landscaping plus 15% (Page 7, Conditions 0, P and Q) and the recordation of an Affidavit of Acceptance (Page 8, Condition V) in accordance with directions described in our letter of June 23, 1998. We are also enclosing a new form to be used for recordation with a copy of Resolution No. 98-10 in accordance with new requirements by the County Clerk. The entire project cannot be finalled by the City until and unless these issues are addressed and approved. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Sincerely, LOLA M. UNGAR PLANNING DIRECTOR cc: Mr. Douglas McHattie, Bolton Engineering Ms. Peggy Minor, Rolling Hills Community Association Manager Mr. Roger Vink, Architectural Inspector Mr. Rafael Bernal, District Engineering Associate, L.A. County Building and Safety, Lomita Office Printed on Recycled Paper • • RECORDING REQUESTED BY AND MAIL TO: CITY OF ROLLING HILLS 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 (310) 377-7288 FAX The Registrar -Recorder's Office requires that the form be notarized before recordation. AFFIDAVIT OF ACCEPTANCE FORM STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §§ CITY OF ROLLING HILLS ) ZONING CASE NO.570 SITE PLAN REVIEW VARIANCE CONDITIONAL USE PERMIT I (We) the undersigned state: I am (We are) the owner(s) of the real property described as follows: 9 Caballeros Road (Lot 32-SK), Rolling Hills, CA. This property is the subject of the above numbered case. I am (We are) aware of, and accept, all the stated conditions in said ZONING CASE NO. 570 SITE PLAN REVIEW VARIANCE CONDITIONAL USE PERMIT I (We) certify (or declare) under the penalty of perjury that the foregoing is true and correct. L L L L T Recorder's Use Only Signature Signature Name typed or printed Name typed or printed Address - Address City/State City/State Signatures must be acknowledged by a notary public. State of California ) County of Los Angeles ) On before me, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies) and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Witness by hand and official seal. Signature of Notary SEE EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF •• RESOLUTION NO. 98-10 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS APPROVING A VARIANCE TO ENCROACH INTO THE NORTH SIDE YARD SETBACK TO AUTHORIZE THE RETENTION WITH MODIFICATIONS OF PREVIOUSLY ILLEGALLY CONSTRUCTED RETAINING WALLS, APPROVING A VARIANCE TO ENCROACH INTO THE SOUTH SIDE YARD SETBACK TO AUTHORIZE THE RETENTION WITH MODIFICATIONS OF PREVIOUSLY ILLEGALLY CONSTRUCTED RETAINING WALLS AND GRANTING SITE PLAN REVIEW APPROVAL TO AUTHORIZE THE MAINTENANCE OF PREVIOUSLY CONDUCTED AND ILLEGAL GRADING RELATED TO THE PREVIOUSLY CONSTRUCTED RETAINING WALLS AT A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 570. THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS: Section 1. Applications were duly filed by Mr. and Mrs. Jerry Scarboro with respect to real property located at 9 Caballeros Road (Lot 32-SK), Rolling Hills, requesting a Variance to authorize the retention of existing illegally constructed retaining walls that encroach into the north side yard setback, request for a Variance to authorize the retention of existing illegally constructed retaining walls that encroach into the south side yard setback and request for Site Plan Review to authorize the maintenance of previously conducted and illegal grading to create a rear yard pad area at an existing single family residence. During the hearing process, the amount of grading was reduced to preclude the creation of a rear yard pad area. Section 2. The illegal construction came to the attention of the City in September, 1997. On Monday, September 8, 1997, Mr. Rafael Bernal, District Engineering Associate, and Planning staff spoke to Mr. Scarboro about the "as built" retaining walls that were constructed illegally at the subject site and ordered the work stopped. The City notified the Scarboros by letter that the retaining walls were constructed illegally and subject to review by the Planning Commission because the walls were being constructed without permits and were encroaching into the side yard setbacks. On another occasion, Mr. Bernal was informed of continued construction taking place at the site and issued a Second Notice "Stop Work Order." The Scarboros submitted a Variance application on November 6, 1997 and the subject case was presented to the Planning Commission on December 16, 1997. On December 17, 1997, a Third Notice "Stop Work Order" was issued by Mr. Bernal and it was emphasized in a letter on December 18, 1997 to the Scarboros to stop any work until further information and verification regarding movement of soil and changing of grades on the property was provided. Section 3. The Planning Commission conducted a duly noticed public hearing to consider the applications on December 16, 1997, January 20, 1998, February RESOLUTION NO. 98-10 • • 17, 1998, March 17, 1998, April 21, 1998, and May 19, 1998, and at a field trip visit on March 28, 1998. The applicant was notified of the public hearing in writing by first class mail and through the City's newsletter. Evidence was heard and presented from all persons interested in the project, from all persons protesting the same, and from members of the City staff and the Planning Commission having reviewed, analyzed and studied the project. Concerns expressed by Commissioners, concerned residents and the applicants focused on the unauthorized construction of the retaining walls, the number of "Stop Work Orders" issued, the tool shed, the retaining wall heights and the retaining wall locations. Section 4. The Planning Commission finds that the project qualifies as a Class 4 and a Class 5 Exemption [State CEQA Guidelines, Sections 15304 (Minor Alterations to Land) and Section 15305 (Minor Alterations to Land Use Limitations)] and is therefore categorically exempt from environmental review under the California Environmental Quality Act. Section 5. Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code permit approval of a Variance from the standards and requirements of the Zoning Ordinance when exceptional or extraordinary circumstances applicable to the property and not applicable to other similar properties in the same zone prevent the owner from making use of a parcel of property to the same extent enjoyed by similar properties in the same vicinity. Section 17.16.120(B) requires a side yard setback for every residential parcel in the RA-S-2 zone to be thirty-five (35) feet. The applicant is requesting a Variance to authorize the retention of an encroachment into the north side yard setback to allow two previously constructed illegal retaining walls to remain and be modified to a maximum height of five (5) feet; the upper 143 foot long retaining , wall that encroaches a maximum of twenty-seven (27) feet into the thirty-five (35) foot side yard setback and the lower 143 foot long retaining wall that encroaches a maximum of twenty-six (26) feet into the thirty-five (35) foot side yard setback. With respect to this request for a Variance, the Planning Commission finds as follows: A. There are exceptional and extraordinary circumstances and conditions applicable to the property or to the intended use that do not apply generally to the other property or class of use in the same zone because the lot is irregular in shape and the previously constructed illegal retaining walls are located on a hillside slope at the rear of the lot and away from the street and assist in preventing an existing pool from potential collapse and in protecting the hillside from damage due to erosion. B. The Variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone, but which is denied to the property in question. The Variance is necessary because there was and will be minimum grading to construct the previously constructed illegal retaining walls on this irregular shaped lot, drainage will be controlled on the RESOLUTION NO. 98-10 PAGE 2 OF 9 • property, and there will not be any greater incursion into the side yard than what already exists on other properties in the same vicinity. C. The granting of the Variance would not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the property is located. The existing retaining walls will allow drainage on the property to be controlled as it flows to the canyon to the east inside the applicants' property, the height of the walls will be reduced, and a substantial portion of the lot will remain undeveloped. Section 6. Based upon the foregoing findings, the Planning Commission hereby approves the Variance for Zoning Case No. 570 to authorize the retention of encroachments into the north side yard setback to authorize two previously constructed illegal retaining walls to remain and be modified to a maximum height of five (5) feet; the upper wall that encroaches a maximum of twenty-seven (27) feet into the thirty-five (35) foot north side yard setback and the lower wall that encroaches a maximum of twenty-six (26) feet into the thirty-five (35) foot north side yard setback as indicated on the development plan submitted with this application and incorporated herein by reference as Exhibit A, dated May 12, 1998 and subject to the conditions specified in Section 11 of this Resolution. Section 7. The applicant is requesting a Variance to authorize the retention of an encroachment into the south side yard setback to authorize the retention of an encroachment into the south side yard setback to allow a portion of a previously constructed illegal retaining wall to be demolished, relocated and modified to a forty-three (43) foot long retaining wall with a maximum height of two (2) feet that will encroach a maximum of five (5) feet into the thirty-five (35) foot side yard setback. With respect to this request for a Variance, the Planning Commission finds as follows: A. There are exceptional and extraordinary circumstances and conditions applicable to the property or to the intended use that do not apply generally to the other property or class of use in the same zone because the lot is irregular in shape and the existing retaining wall is located on a hillside slope at the rear of the lot and away from the street and assist in protecting the hillside from damage due to erosion. B. The Variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone, but which is denied to the property in question. The Variance is necessary because there will be minimum grading to modify and construct the retaining wall on this irregular shaped lot, drainage will be controlled on the property, and there will not be any greater incursion into the side yard than what already exists on other properties in the same vicinity. RESOLUTION NO. 98-10 PAGE 3 OF 9 C. The granting of the Variance would not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the property is located. The modified retaining wall will allow drainage on the property to be controlled as it flows to the canyon to the east inside the applicants' property, the height of the walls will be reduced, and a substantial portion of the lot will remain undeveloped. Section 8. Based upon the foregoing findings, the Planning Commission hereby approves the Variance for Zoning Case No. 570 to allow a portion of a previously constructed illegal retaining wall to be demolished, relocated and modified to be a forty-three (43) foot long retaining wall with a maximum height of two (2) feet that will encroach a maximum of five (5) feet into the thirty-five (35) foot side yard setback as indicated on the development plan submitted with this application and incorporated herein by reference as Exhibit A, dated May 12, 1998 and subject to the conditions specified in Section 11 of this Resolution. Section 9. Section 17.46.020 of the Rolling Hills Municipal Code requires a development plan to be submitted for site plan review and approval before any grading that requires a grading permit or any new building or structure may be constructed. The applicants request Site Plan Review to allow previously constructed and proposed limited grading and to allow the retention and modification of previously constructed illegal retaining walls at an existing single family residence. With respect to the Site Plan Review application, the Planning Commission makes the following findings of fact: A. The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed grading and retaining walls, as conditioned, comply with the General Plan requirement of low profile, low density residential development with sufficient open space between surrounding structures. With the Variances approved in Sections 6 and 8, the project conforms to Zoning Code setback and lot coverage requirements. The lot has a net square foot area of 82,400 square feet. The residence (2,388 sq.ft.), attached garage (600 sq.ft.), pool (510 sq.ft.), stable (864 sq.ft.), and service yard (150 sq.ft.) will have 4,648 square feet which constitutes 5.64% of the lot which is within the maximum 20% structural lot coverage requirement. The total lot coverage including paved areas and driveway will be 9,402 square feet which equals 11.4% of the lot, which is within the 35% maximum overall lot coverage requirement. The proposed project is on a relatively large lot with most of the retaining wall structures located at or below and away from the road so as to reduce the visual impact of the development. B. The proposed development preserves and integrates into the site design, to the maximum extent feasible, existing natural topographic features of the lot including surrounding native vegetation, mature trees, drainage courses, and land forms (such as hillsides and knolls) because a minimum amount of grading is proposed and will only be done to provide approved drainage that will flow away RESOLUTION NO. 98-10 PAGE 4 OF 9 from the previously constructed and modified retaining walls, the existing residence, and neighboring residences. C. The development plan follows the natural contours of the site to minimize grading and the natural drainage courses will continue to the canyons at the east side (rear yard) of this lot. D. The development plan incorporates existing large trees and native vegetation to the maximum extent feasible. Specifically, the development plan preserves several mature trees and shrubs. E. The development plan substantially preserves the natural and undeveloped state of the lot by minimizing building coverage because the new structures will not cause the structural and total lot coverage to be exceeded. Further, the proposed project is designed to minimize grading. Significant portions of the lot will be left undeveloped so as to maintain scenic vistas across the northeasterly portions of the property. F. The proposed development, as conditioned, is harmonious in scale and mass with the site, the natural terrain and surrounding residences. As indicated in Paragraph A, the lot coverage maximum will not be exceeded and the proposed project is consistent with the scale of the neighborhood when compared to this irregular -shaped lot. Grading shall be permitted only to restore the natural slope of the property. G. The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the proposed project will utilize the same driveway to Caballeros Road for access. H. The project conforms with the requirements of the California Environmental Quality Act and is categorically exempt from environmental review. Section 10. Based upon the foregoing findings, the Planning Commission hereby approves the Site Plan Review request to allow previously constructed retaining walls and proposed limited grading and to allow the modification and retention of previously constructed illegal retaining walls at an existing single family residence, as indicated on the Development Plan dated May 12, 1998, and marked Exhibit A, subject to the conditions specified in Section 11. Section 11. The Variance to permit encroachments into the north side yard setback to allow two previously constructed illegal retaining walls to be retained and modified to a maximum height of five (5) feet (the upper wall to encroach a maximum of twenty-seven (27) feet into the thirty-five (35) foot north side yard setback and the lower wall to encroach a maximum of twenty-six (26) feet into the thirty-five (35) foot north side yard setback) approved in Section 6, the Variance to RESOLUTION NO. 98-10 PAGE 5 OF 9 allow a modified forty-three (43) foot retaining wall to encroach 5 feet into the south side yard setback approved in Section 8, and the Site Plan to allow previously constructed retaining walls, previously completed and proposed limited grading, and to permit the retention and modification of previously constructed illegal retaining walls at an existing single family residence approved in Section 8 as indicated on the Development Plan attached hereto and incorporated herein as Exhibit A dated May 12, 1998, are subject to the following conditions: A. The Variance and Site Plan Review approvals shall expire within one year from the effective date of approval as defined in Sections 17.38.070 and 17.46.080. B. It is declared and made a condition of the Variance and Site Plan Review approvals, that if any conditions thereof are violated, the Permit shall be suspended and the privileges granted thereunder shall lapse; provided that the applicant has been given written notice to cease such violation and has failed to do so for a period of thirty (30) days. C. All requirements of the Building and Construction Ordinance, the Zoning Ordinance, and of the zone in which the subject property is located must be complied with unless otherwise approved by Variance. D. The lot shall be developed and maintained in substantial conformance with the site plan on file marked Exhibit A dated May 12, 1998, except as otherwise provided in these conditions. E. The northern upper retaining wall that is 8 feet from the property line shall be reduced from a maximum height of 6.5 feet to vary from 2.6 feet to 5.0 feet in height and shall not exceed 143 feet in length. F. The northern lower retaining wall that is 9 feet from the property line shall be reduced from a maximum height of 8.5 feet to vary from 0 feet to 5.0 feet in height from northwest to southeast and shall not exceed 143 feet in length. G. The southern retaining wall that is 24 feet from the property line shall be partially demolished and relocated to be 30 feet from the property line, reduced from a maximum height of 2.5 feet to vary from 1.0 foot to 2.0 feet in height, and shall not exceed 43 feet in length. H. Any retaining walls shall not exceed 5 feet in height, averaging no more than 2-1/2 feet. I. The top upper edge of all retaining walls shall be a continuous smooth line and without jagged inclines or declines along the length of the wall. RESOLUTION NO. 98-10 PAGE 6 OF 9 J. Structural lot coverage shall not exceed 5.64% and total lot coverage of structures and paved areas shall not exceed 11.4%. K. Disturbed area of the lot shall not exceed 13.6%. L. Balanced cut and fill for the retaining walls shall not exceed 104 cubic yards. M. The graded area at the west side. of the upper and lower northern retaining walls shall not exceed 1,805 square feet. N. The existing topography, flora and natural features of the lot shall be retained to the greatest extent feasible. O. Additional landscape screening shall be planted to obscure the eastern and southern faces of the northern retaining walls and the northern faces of the southern retaining walls. P. Landscape screening for the eastern and southern faces of the retaining walls shall be maintained so as not to obstruct views of neighboring properties but to obscure the retaining walls. Q. A landscape plan must be submitted to and approved by the City of Rolling Hills Planning Department staff prior to the issuance of any grading and building permit. The landscaping plan submitted must comply with the purpose and intent of the Site Plan Review Ordinance, shall incorporate existing mature trees and native vegetation, and shall utilize to the maximum extent feasible, plants that are native to the area and/or consistent with the rural character of the community. A bond in the amount of the cost estimate of the implementation of the landscaping plan plus 15% shall be required to be posted prior to issuance of a grading and building permit and shall be retained with the City for not less than two years after landscape installation. The retained bond will be released by the City Manager after the Planning Commission determines that the landscaping was installed pursuant to the landscaping plan as approved, and that such landscaping is properly established and in good condition. R. Review and approval of a site drainage plan by the City Engineer shall be obtained for the existing and proposed grading and the retaining walls. S. A plan that conforms to the development plan as approved by the Planning Commission must be submitted to the Rolling Hills Planning Department staff for their review prior to the submittal of an applicable site drainage plan to the County of Los Angeles for plan check. RESOLUTION NO. 98-10 PAGE 7 OF 9 • • T. The project must be reviewed and approved by the Rolling Hills Community Association Architectural Review Committee prior, to approval of the drainage plan. U. The working drawings submitted to the County Department of Building and Safety for site drainage plan review and building permits must conform to the development plan described at the beginning of this section (Section 11). V. The applicant shall execute an Affidavit of Acceptance of all conditions of these Variance and Conditional Use Permit approvals pursuant to Section 17.38.060, or the approval shall not be effective. W. All conditions of these Variance and Site Plan Review approvals must be complied with prior to approval of the site drainage plan by the County of Los Angeles. PASSED, APPROVED AND ADOPTED ON THE 16T, ATTEST: MARILYN KERN, DEPUTY CITY CLERK J NE, 1998. ALLAN ROBERTS, CHAIRMAN RESOLUTION NO. 98-10 PAGE 8 OF 9 STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ) §§ I certify that the foregoing Resolution No. 98-10 entitled: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS APPROVING A VARIANCE TO ENCROACH INTO THE NORTH SIDE YARD SETBACK TO AUTHORIZE THE RETENTION WITH MODIFICATIONS OF PREVIOUSLY ILLEGALLY CONSTRUCTED RETAINING WALLS, APPROVING A VARIANCE TO ENCROACH INTO THE SOUTH SIDE YARD SETBACK TO AUTHORIZE THE RETENTION WITH MODIFICATIONS OF PREVIOUSLY ILLEGALLY CONSTRUCTED RETAINING WALLS AND GRANTING SITE PLAN REVIEW APPROVAL TO AUTHORIZE THE MAINTENANCE OF PREVIOUSLY CONDUCTED AND ILLEGAL GRADING RELATED TO THE PREVIOUSLY CONSTRUCTED RETAINING WALLS AT A SINGLE FAMILY RESIDENCE IN ZONING CASE NO. 570. was approved and adopted at an adjourned regular meeting of the Planning Commission on June 16, 1998 by the following roll call vote: AYES: Commissioners Hankins, Sommer and Chairman Roberts. NOES: None. ABSENT: Commissioner Witte. ABSTAIN: Commissioner Margeta. and in compliance with the laws of California was posted at the following: Administrative Offices MARILYN KE , DEPUTY CITY CLERK RESOLUTION NO. 98-10 PAGE 9 OF 9 City /i2ff -fa CERTIFIED MAIL June 23, 1998 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com SUBJECT: APPEAL PERIOD AND AFFIDAVIT OF ACCEPTANCE FORM ZONING CASE NO. 570, 9 CABALLEROS ROAD (LOT 32-SK) RESOLUTION NO. 98-10 Dear Mr. and Mrs. Scarboro: This letter shall serve to notify you that the Planning Commission adopted a resolution on June 16, 1998 approving a Variance to encroach into the north side yard setback to authorize the retention with modifications of previously illegally constructed retaining walls, approving a Variance to encroach into the south side yard setback to authorize the retention with modifications of previously illegally constructed retaining walls and granting Site Plan Review approval to authorize th.e maintenance of previously conducted and illegal grading related to the previously constructed retaining walls at a single family residence at 9 Caballeros Road (Lot 32- SK), Rolling Hills, CA in Zoning Case No. 570. That action, accompanied by the record of the proceedings before the Commission was reported to the City Council on June 22, 1998. The Planning Commission's decision .in this matter shall become effective thirty days after the adoption of the resolution by the Commission, unless an appeal has been filed or the City Council takes jurisdiction of the case within that thirty (301 day appeal period. (Section 17.54.010(B) of the Rolling Hills Municipal Code). Should there be an appeal, the Commission's decision will be stayed until the Council completes its proceedings in accordance with the provisions of the Municipal Code. If no appeals are filed within the thirty (30) day period after adoption of the Planning Commission's resolution, the Planning Commission's action will become final and you will be required to cause to be recorded an Affidavit of Acceptance Form together with the subject resolution in the Office of the County Recorder before the Commission's action takes effect. We have enclosed a copy of RESOLUTION NO. 98-10, specifying the conditions of approval set forth by the Planning Commission and the approved Exhibit A Development Plan to keep for your files. Once you have reviewed the Resolution, please complete the enclosed AFFIDAVIT OF ACCEPTANCE FORM, have the Printed on Recycled Paper. signature(s) notarized, and forward the completed form and a copy of the Resolution to: Los Angeles County Registrar -Recorder Real Estate Records Section 12400 East Imperial Highway Norwalk, CA 90650 Include a check in the amount of $9.00 for the first page and $3.00 for each additional page. The City will notify the Los Angeles County Building & Safety Division to issue permits only when the Affidavit of Acceptance is received by us and any conditions of the Resolution required prior to issuance of building permits are met. Please feel free to call me at (310) 377-1521 if you have any questions. Sincerely, LOLA UNGAR PLANNING DIRECTOR ENC: RESOLUTION NO. 98-10 EXHIBIT A DEVELOPMENT PLAN AFFIDAVIT OF ACCEPTANCE FORM APPEAL SECTION OF THE ROLLING HILLS MUNICIPAL CODE. cc: Mr. Douglas McHattie, Bolton Engineering Corporation • • RECORDING REQUESTED BY AND MAIL TO: CITY OF ROLLING HILLS 2 PORTUGUESE BEND ROAD ROLLING HILLS, CA 90274 (310) 377-1521 (310) 377-7288 FAX Recorder's Use Please record this form with the Registrar -Recorder's Office and return to: City of Rolling Hills, 2 Portuguese Bend Road, Rolling Hills, CA 90274 (The Registrar -Recorder's Office requires that the form be notarized before recordation). AFFIDAVIT OF ACCEPTANCE FORM STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF ROLLING HILLS ZONING CASE NO. 51Q ) §§ SITE PLAN REVIEW VARIANCE CONDITIONAL USE PERMIT Q I (We) the undersigned state: I am (We are) the owner(s) of the real property described as follows: 9 CABALLEROS ROAD (LOT 32-SK). ROLLING HILLS This property is the subject of the above numbered case. I am (We are) aware of, and accept, all the stated conditions in said ZONING CASE NO.570 SITE PLAN REVIEW VARIANCE CONDITIONAL USE PERMIT I (We) certify (or declare) under the penalty of perjury that the foregoing is true and correct. Print Print Owner Owner Name Name Signature Signature Address City/State Signatures must be acknowledged by a notary public. Address City/State State of California ) County of Los Angeles ) On before me, personally appeared [ ] Personally known to me -OR- [ ] proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies) and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. Witness by hand and official seal. Signature of Notary See Exhibit "A" attached hereto and made a part hereof • • City ol Rolling -Afro May 20, 1998 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com SUBJECT: ZONING CASE NO. 570: Request for a Variance to permit existing illegally constructed retaining walls that encroach into the north side yard setback, request for a Variance to permit existing illegally constructed retaining walls that encroach into the south side yard setback and request for Site Plan Review to permit grading to create a rear yard pad area. Dear Mr. and Mrs. Scarboro: This letter shall serve to notify you that the Planning Commission voted at their regular meeting on May 19, 1998 to direct staff to prepare a resolution to approve your request for a Variance to encroach into the north side yard setback to permit previously constructed retaining walls, to approve a Variance to encroach into the south side yard setback to permit previously constructed retaining walls and to grant Site Plan Review approval to permit limited grading at a single family residence in Zoning Case No. 570 and shall be confirmed in the draft resolution that is being prepared. The Planning Commission will review and consider the draft resolution, together with conditions of approval, at an upcoming meeting and make its fmal decision on your application at that subsequent meeting. The findings and conditions of approval of the draft resolution will be forwarded to you before being signed by the Planning Commission Chairman and City Clerk. The decision shall become effective thirty days after the adoption of the Planning Commission's resolution unless an appeal has been filed or the City Council takes jurisdiction of the case within that thirty (301 day appeal period. (Section 17.54.010(B) of the Rolling Hills Municipal Code). Should there be an appeal, the Commission's decision will be stayed until the Council completes its proceedings in accordance with the provisions of the Municipal Code. The Planning Commission's action taken by resolution approving the development application is tentatively scheduled for June 16, 1998. That action, accompanied by the record of the proceedings before the Commission, is tentatively scheduled to be placed as a report item on the City Council's agenda at the Council's regular meeting on June 22, 1998. Feel free to call me at (310) 377-1521 if you have any questions regarding this matter. Sincerely, LOLA M. UNGAR PLANNING DIRECTOR cc: Mr. Douglas McHattie, Bolton Engineering Printed on Recycled Paper. • C1ty 0/ l2 P?•.,y JW6/h April 23, 1998 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com SUBJECT: ZONING CASE NO. 570: Request for a Variance to permit existing illegally constructed retaining walls that encroach into the north side yard setback, request for a Variance to permit existing illegally constructed retaining walls that encroach into the south side yard setback and request for Site Plan Review to permit grading to create a rear yard pad area. Dear Mr. and Mrs. Scarboro: As discussed at the April 21, 1998 Planning Commission meeting, the Commission has requested to view revised plans of the following: • Modify the lower (easternmost) retaining wall so that it does not exceed 5 feet in height, averaging no more than 2-1/2 feet. • Modify the retaining wall at the southwest to avoid encroachment into the side yard setback. • Reduce or omit grading between the upper and lower retaining walls. We appreciate you working with the Planning Commission to resolve outstanding issues in order to complete your project. Please provide 7 copies of the revised plan by May 8, 1998. If you would like to provide any additional documents in addition to the requested plan, we will be happy to submit them to the Planning Commission prior to the next regular meeting on May 19,1998. The meeting will begin at 7:30 PM. Feel free to call me at (310) 377-1521 if you have any questions. Thank you for your cooperation. Sincerely, &it( LOLA UNGAR PLANNING DIRECTOR cc: Mr. Craig Nealis, City Manager Mr. Douglas McHattie, Bolton Engineering n ta Printed on Recycled Paper. • City 0/ R0/1 iJ,'PP March 19, 1998 • INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Mr. and Mrs. Poong Cho 7 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 570, Request for a Variance to permit existing illegally constructed retaining walls that encroach into the north side yard setback, request for a Variance to permit existing illegally constructed retaining walls that encroach into the south side yard setback and request for Site Plan Review to permit grading to create a rear yard pad area for property at 9 Caballeros Road (Lot 32-SK), Rolling Hills, CA. Dear Mr. and Mrs. Cho: We have arranged for the Planning Commission to conduct a field inspection to view the "as built" retaining walls on Saturday. March 28.1998. The Planning Commission will meet at 7:30 AM at 6 Middleridge Lane, go to 4 Storm Hill Lane, 31 Chuckwagon Road, and then proceed to the site. Do not expect the Planning Commission at 7:30 AM but be assured that the field trip will take place before 10:00 AM. The owner and/or representative will be present to answer any questions regarding the project. Feel free to call me at (310) 377-1521 if you have any questions. Sincerel LOLA UNGAR PLANNING DIRECTOR ®Printed on Recycled Paper March 19,1998 or • £'11f 0/ /0//LflINCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Mrs. Beth King 9 Wideloop Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 570, Request for a Variance to permit existing illegally constructed retaining walls that encroach into the north side yard setback, request for a Variance to permit existing illegally constructed retaining walls that encroach into the south side yard setback and request for Site Plan Review to permit grading to create a rear yard pad area for property at 9 Caballeros Road (Lot 32-SK), Rolling Hills, CA. Dear Mrs. King: We have arranged for the Planning Commission to conduct a field view the "as built" retaining walls on Saturday. March 28.1998. The Planning Commission will meet at 7:30 AM at 6 Middleridge Storm Hill Lane, 31 Chuckwagon Road, and then proceed to the expect the Planning Commission at 7:30 AM but be assured that the take place before 10:00 AM. The owner and/or representative will be present to answer any regarding the project. Feel free to call me at (310) 377-1521 if you have any questions. LOLA UNGAR PLANNING DIRECTOR inspection to Lane, go to 4 site. Do not field trip will questions :i Printed on Recycled Pane!. • • Ci1y ovR0//4 Jh/i FIELD TRIP NOTIFICATION March 18, 1998 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 570: Request for a Variance to permit existing illegally constructed retaining walls that encroach into the north side yard setback, request for a Variance to permit existing illegally constructed retaining walls that encroach into the south side yard setback and request for Site Plan Review to permit grading to create a rear yard pad area. Dear Mr. and Mrs. Scarboro: At the Planning Commission's March 17, 1998 meeting, Mr. Robert E. Lee, 81 Eastfield Drive, expressed concern about the appearance of the "as built" retaining walls on your property. We have arranged for the Planning Commission to conduct a field inspection of your property to view the "as built" retaining walls and the view from Mr. Lee's property on Saturday. March 28.1998. The Planning Commission will meet at 7:30 AM at 6 Middleridge Lane, go to 4 Storm Hill Lane, 31 Chuckwagon Road, 2 Chesterfield Road, and then proceed to your property. Following the visit to your property, the Commission will view the site from 81 Eastfield Drive. Do not expect the Planning Commission at 7:30 AM but be assured that the field trip will take place before 10:00 AM. The owner and/or representative should be present to answer any questions regarding the proposal. Feel free to call me at (310) 377-1521 if you have any questions. Since ly, OLA UNGAR PLANNING DIRECTOR cc: Mr. Douglas McHattie, Bolton Engineering ®Printed on Recycle Paper • • City ol leolling -Willa FIELD TRIP NOTIFICATION March 18, 1998 Mr. Robert E. Lee 81 Eastfield Drive Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com SUBJECT: ZONING CASE NO. 570, Request for a Variance to permit existing illegally constructed retaining walls that encroach into the north side yard setback, request for a Variance to permit existing illegally constructed retaining walls that encroach into the south side yard setback and request for Site Plan Review to permit grading to create a rear yard pad area for property at 9 Caballeros Road (Lot 32-SK), Rolling Hills, CA. Dear Mr. Lee: At the Planning Commission's March 17, 1998 meeting, you expressed concern about the appearance of the "as built" retaining walls at 9 Caballeros Road. W e have arranged for the Planning Commission to conduct a field inspection of the property to view the "as built" retaining walls on Saturday. March 28,1998. The Planning Commission will meet at 7:30 AM at 6 Middleridge Lane, go to 4 Storm Hill Lane, 31 Chuckwagon Road, 2 Chesterfield Road, 9 Caballeros Road, and then proceed to your property. Do not expect the Planning Commission at 7:30 AM but be assured that the field trip will take place before 10:00 AM. Feel free to call me at (310) 377-1521 if you have any questions. Sinc • ely, L • A M. UNG PLANNING DIRECT R AR (.�) Pnntr,ri n•; P,. ;, Ic,r{ • •IEgE FEB 1 7 1998 Planning Commission of the City of Rolling Hills CITY OF ROLLING HILLS By Tliis letter is to address Zoning Case No. 570. I object to granting a Variance to permit existing illegally constructed retaining walls that encroach into both a north and south yard setback. In addition to the sideyard encroachments these walls substantially exceed Rolling Hills Community Association regulations with heighth requirements —that being walls may be a maximum of five feet, averaging no more than two and a half feet. In addition I believe granting large walls on the sides of canyons is a precedent not to be set. Beth King 9 Wideloop Rolling Hills • • sty 0/ RO/A February 11,1998 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377.7288 E-mail: cityofrh@aol.com SUBJECT: ZONING CASE NO. 570, Request for a Variance to permit existing illegally constructed retaining walls that encroach into the north side yard setback, request for a Variance to permit existing illegally constructed retaining walls that encroach into the south side yard setback and request for Site Plan Review to permit grading to create a rear yard pad area for property at 9 Caballeros Road (Lot 32-SK), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: Thank you for the telephone call and letter received today informing us that because of the wet weather, Mr. Ross Bolton, Civil Engineer, could not complete the plot plan for the proposed project and a request to the Planning Commission to continue the subject case to their March 17, 1998 meeting. We understand that the recent rainstorms have interfered with preparation of the survey for the plot plan and will inform the Planning Commission of your request. Should your request be granted, we will need seven (7) sets of the proposed project by Monday, March 9, 1998 in order to formulate a staff report for the March meeting. If the plans are not forthcoming by March 9, staff will request that the Planning Commission remove the zoning case from their agenda and begin Code Enforcement proceedings. Feel free to call me at (310) 377-1521 if you have any questions. Your cooperation is appreciated. Sincerely, 164 eed OLA UNGA PLANNING DIRECTOR cc: Mr. Ross Bolton, Bolton Engineering Mr. Douglas McHattie, Bolton Engineering ®Printed on Recycled Paper. 02-11-1998 1044AM FRO' COLDWWELL BANKER TO 3777288 P.01 • • FEB: 11, 1M ':CITYCIFTOLVING FILLS 2 POltilitivOESE BEN» RD: ROLLING iffLtS, CA. 00274 DEAR LOLA iNGER • PM:OUR PfpW,•CONVERSATIGN REQUEST POST:50!ENT OF INSESW:NS FF)a,11, •' •iltAits.',...'"*-illr.112711"14.0..tv-I.1(.1'0'0.14 'RAS' A'SSTORP.D,TA2.1gA".1"I'RE' S117 -11, ANNINQ AND VARIANCE DOCIJMENTS wra. IlEAbY FOR THE MARCO:I:7; WHIM: THANK YOU FOX irouR ATTEN7ION TO THIS MATIER. SIN YOURS JERRY S knOit0 • u. City O /eoi4n3 L S INCORPORATED JANUARY 24, 1957 > NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX (310) 377-7288 E-mail: cityofrh@aol.com FIELD TRIP NOTIFICATION December 18, 1997 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 570, Request for a Variance for previously constructed illegal retaining walls that encroach into the north and south side yard setbacks for property at 9 Caballeros Road (Lot 32-SK), Rolling Hills, CA. Dear Mr. and Mrs. ScarborQ: At the Planning Commission's December 16, 1997 meeting, Mr. Robert E. Lee, 81 Eastfield Drive, expressed concern about the appearance of the "as built" retaining walls on your property. We have arranged for the Planning Commission to conduct a field inspection of your property to view the "as built" and proposed retaining walls on Saturday, Tanuary 10,1998. Please stake or flag any proposed retaining walls._ The Planning Commission will meet at 7:30 AM at your property and then proceed to 81 Eastfield Drive to view your project from that site. The owner and/or representative should be present to answer any 'questions regarding the proposal. Feel free to call me at (310) 377-1521 if you have any questions. Sincerely, n c & OLA M. UNGAR PLANNING DIRECTOR cc: Mr. Bruce Bertea, South Bay Engineering Printed on Recycled Paper. • • City ol FIELD TRIP NOTIFICATION December 18, 1997 Mr. Robert E. Lee 81 Eastfield Drive Rolling Hills, CA 90274 INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 FAX: (310) 377-7288 E-mail: cityofrh@aol.com SUBJECT: ZONING CASE NO. 570, Request for a Variance for previously constructed illegal retaining walls that encroach into the north and south side yard setbacks for property at 9 Caballeros Road (Lot 32- SK), Rolling Hills, CA. Dear Mr. Lee: At the Planning Commission's December 16, 1997 meeting, you expressed concern about the appearance of the "as built" retaining walls at 9 Caballeros Road. We have arranged for the Planning Commission to conduct a field inspection of the property to view the "as built" and proposed retaining walls on Saturday, Tanuary 10, 1998. The proposed retaining walls will be flagged or staked._ The Planning Commission will meet at 7:30 AM at 9 Caballeros Road and then proceed to 81 Eastfield Drive to view the project from that site. The owner and/or representative should be present to answer any questions regarding the proposal. Feel free to call me at (310) 377-1521 if you have any questions. Sincerely, E144e114"-. OLA M. UNGAR PLANNING DIRECTOR st Printed on Recycled Paper. • • City O/ /eO/f INCORPORATED JANi RY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377.1521 FAX (310) 377.7288 E-mail: cityofrh@aol.com December 18, 1997 Mr. and Mrs. Jerry Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: BUILDING AND ZONING VIOLATIONS ZONING CASE NO. 570, Request for a Variance for previously constructed illegal retaining walls that encroach into the north and south side yard setbacks for property at 9 Caballeros Road (Lot 32-SK), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: On December 17, 1997, District Engineering Associate Rafael Bernal issued a Third Notice "Stop Work Order" regarding the retaining wall construction work that has taken place at your property without benefit of permits. As previously indicated by Mr. Bernal, and as agreed to by you, all building and grading work at your property must be stopped immediately in accordance with Section 104.2.4 of the County of Los Angeles 1996 Building Code. Section 106 of the Building Code requires that, "No person shall erect, construct, enlarge, alter, repair, move, improve, remove, connect, convert, demolish, or equip any building, structure or portion thereof, or automatic fire -extinguishing system regulated by Chapter 9, perform any grading, or perform landscaping as regulated by Chapter 71, or cause the same to be done, without first obtaining a separate permit for each such building, structure, automatic fire -extinguishing system, grading or landscaping from the building official." A Variance is also required because, in accordance with Section 17.16.120 (Side yards) and Section 17.16:150 (Structures and driveways permitted within required yards and easements) of the Rolling Hills Municipal Code, required side yards are to be maintained unoccupied and unobstructed by any structures except for certain circumstances that include a 3-rail boundary fence, driveways, uncovered parking areas, and walkways, steps, mailboxes, security lighting and irrigation systems. The Planning Commission is currently reviewing the "as built" and proposed retaining walls at your property. We will need further information and verification as soon as possible from your civil engineer about the movement of soil on your property and whether any grades on the property will be changed. A grading permit is required for a Printed on Recycled Paper. cut that is more than three feet or a fill that is more than three feet sa covers more than 2,000 square feet in accordance with Section 15.04 (Building Code) of the Rolling Hills Municipal Code. Site Plan Review is also required for any grading that requires a grading permit in accordance with Section 17.46 (Site Plan Review) of the Rolling Hills Municipal Code). It appears that your proposal to move 2,000 cubic yards of soil will require a grading permit, and, therefore, Site Plan Review approval by the Planning Commission. W e will need this information as soon as possible in order to advertise 12 days prior to the January 20, 1998 Planning Commission meeting. Please feel free to call us at City Hall at (310) 377-1521 if you have any questions. Sincerely, LOLA M. UNGAR PLANNING DIRECTOR cc: Mr. Craig Nealis, City Manager Mr. Kevin Ennis, Assistant City Attorney Ms. Peggy Minor, Rolling Hills Community Association Manager Mr. Roger Vink, Architectural Inspector Ms. Lata Thakar, District Engineer Mr. Rafael Bernal, District Engineering Associate Mr. Bruce Bertea, South Bay Engineering • Cii .1) RO// y INCORPORATED JANUARY 24, 1957 NO. 2 PORTUGUESE BEND ROAD ROLLING HILLS, CALIF. 90274 (310) 377-1521 F X: (310) 377-7288 STATUS OF APPLICATION & NOTIFICATION OF MEETIN II: cityofrh@aol.com December 5, 1997 Mr. Jerry and Mrs. Linda Scarboro 9 Caballeros Road Rolling Hills, CA 90274 SUBJECT: ZONING CASE NO. 570, Request for a Variance for previously constructed illegal retaining walls that encroach into the north and south side yard setbacks for property at 9 Caballeros Road (Lot 32-SK), Rolling Hills, CA. Dear Mr. and Mrs. Scarboro: Pursuant to state law the City's staff has completed a preliminary review of the application noted above and finds that the information submitted is: X Sufficiently complete as of the date indicated above to allow the application to be processed. Please note that the City may require further information in order to clarify, amplify, correct, or otherwise supplement the application. If the City requires such additional information, it is strongly suggested that you supply that information promptly to avoid any delay in the processing of the application. Your application for Zoning Case No. 570 has been set for public hearing consideration by the Planning Commission at their meeting on Tuesday, December 16, 1997. The meeting will begin at 7:30 PM in the Council Chambers, Rolling Hills City Hall Administration Building, 2 Portuguese Bend Road, Rolling Hills. You or your designated representative must attend to present your project and to answer questions. The staff report for this project will be available at the City Hall after 3:00 PM on Friday, December 12, 1997. Please arrange to pick up the staff report to preview it prior to the hearing. Please call me at (310) 377-1521 if you have any questions. Sincerely, 1 LOLA M. UNGAR PLANNING DIRECTOR cc: Mr. Douglas McHattie Printed on Recycled Paper.