892, Demo existing garage & Constru, Correspondence• •
City o leollin9 :iI/ INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIF. 90274
(310) 377-1521
FAX: (310) 377-7288
March 14, 2016
Mr. and Mrs. Bennett
2 Williamsburg Lane
Rolling Hills, CA 90274
ZONING CASE NO. 892 - SPR, CUP and Variances - 3 Eastfield Drive
Dear Mr. and Mrs. Bennett:
This letter shall serve to notify you that the City Council at their regular meeting on
March 14, 2016 upheld Planning Commission's decision to approve your project at 3
Eastfield Drive.
Before this case takes effect you are required to record an Affidavit of Acceptance
Form together with the subject Resolution in the Office of the County Recorder.
Please read the conditions of approval, as some may have to be met prior to issuance
of a grading and/or building permit. In addition, the conditions of approval must be
printed onto the cover sheet of the plans for submittal to the Building Department.
Please make a copy of the resolution for your files.
I am enclosing a copy of RESOLUTION NO. 2016-04 specifying the conditions of
approval set forth by the Planning Commission and the approved Development Plan
to keep for your files. Please complete the enclosed AFFIDAVIT OF ACCEPTANCE
FORM, have the signature(s) notarized, and forward, (or hand deliver), the
completed form and the Resolution to:
Los Angeles County Registrar -Recorder
Real Estate Records Section
12400 East Imperial Highway
Norwalk, CA 90650
(562) 462-2125
OR
LAX Courthouse
11701 S. La Cienega Blvd. 6th Floor
Los Angeles, CA 90045
310-727-6142
0
Printed on Recycled Paper
i
• •
Please call the Recorder's office for their filing fees.
Please keep a copy of the plans with the conditions printed on the plans at the
construction site and ensure that your architect, engineer, soils consultant and
contractor adhere to the conditions in the Resolution during the construction process.
Any deviation from the approved plans and conditions of approval must be brought
to City's attention for review prior to it being implemented by your contractor.
Please feel free to call me at (310) 377-1521 if you have any questions.
Sincerely,
endy Star
Associate
cc: Ben Cauthen, Cauthen Design Inc.
Enclosures: AFFIDAVIT OF ACCEPTANCE FORM
RESOLUTION NO. 2016-04
DEVELOPMENT PLAN
•
RECORDING REQUESTED BY AND
MAIL TO:
CITY OF ROLLING HILLS
PLANNING DEPARTMENT
2 PORTUGUESE BEND RD.
ROLLING HILLS, CA 90274
(310) 377-1521
(310) 377-7288 FAX
T RECORDER'S USE ONLY
THE REGISTRAR -RECORDER'S OFFICE REQUIRES THAT THE FORM BE NOTARIZED BEFORE
RECORDATION.
AFFIDAVIT OF ACCEPTANCE FORM
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
ZONING CASE NO. 892 (SEE EXHIBIT A - ATTACHED)
XX SITE PLAN REVIEW XX VARIANCES XX CONDITIONAL USE
PERMIT
I (We) the undersigned state
I am (We are) the owner(s) of the real property described as follows:
3 EASTFIELD DRIVE, ROLLING HILLS, CA 90274 (LOT 58-EF)
This property is the subject of the above numbered cases and conditions of approval
I am (We are) aware of, and accept, all the stated conditions in said ZONING CASE NO. 892
XX SITE PLAN REVIEW XX VARIANCES XX CONDITIONAL USE
PERMIT
I (We) certify (or declare) under the penalty of perjury that the foregoing is true and correct.
Signature Signature
Name typed or printed Name typed or printed
Address Address
City/State City/State
e
r
See Exhibit A, attached
Signatures must be acknowledged by a notary public.
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of
that document.
STATE OF
COUNTY OF
}
}
On , before me,
Public, personally appeared
, a Notary
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and acknowledged to me that he/she/they
executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that
the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
Name of Notary:
Date Commission Expires
Commission No.
C1t ildid
February 18, 2016
INCORPORATED JANUARY 24, 1957
Mr. and Mrs. Bennett
2 Williamsburg Lane
Rolling Hills, CA 90274
ZONING CASE NO. 892 - SPR, CUP and Variances - 3 Eastfield Drive
Dear Mr. and Mrs. Bennett:
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIF. 90274
(310) 377.1521
FAX: (310) 377.7288
This letter shall serve to notify you that the Planning Commission adopted Resolution
2016-04 with four affirmative votes, and one abstaining, granting your request for a Site
Plan Review, Conditional Use Permit, and Variance in Zoning Case No. 892. That action,
accompanied by the record of the proceedings before the Commission will be reported
to the City Council on MONDAY, March 14th, 2016 at their regular meeting beginning
at 7:00 PM. You or your representative should be present to answer any questions the
Council may have.
The Planning Commission's decision in this matter shall become effective thirty days
after the adoption of the resolution by the Commission, unless an appeal has been filed
or the City Council takes jurisdiction of the case within that thirty (30) day appeal
period. (Section 17.54.010(B) of the Rolling Hills Municipal Code). Anyone, including
you may appeal the Planning Commission's decision or part thereof. Should there be an
appeal, the Commission's decision will be stayed until the Council completes its
proceedings in accordance with the provisions of the Municipal Code. Please review the
Resolution.
If no appeals are filed within the thirty (30) day period after adoption of the Planning
Commission's resolution, the Planning Commission's action will become final and you
will be required to record an Affidavit of Acceptance Form together with the subject
Resolution in the Office of the County Recorder before the Commission's action takes
effect.
The staff report to the City Council will be mailed to you on Friday, March 11th, 2016.
After the City Council's action, I will forward to you instructions for recordation of the
Affidavit Of Acceptance Form and the Resolution.
Please feel free to call me at (310) 377-1521 if you have any questions.
Sincerely),
ndy Star
Associate PYanner
cc: Ben Cauthen, Cauthen Design Inc.
Printed on Recycled Paper
i
RESOLUTION NO. 2016-04
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR A
DETACHED GARAGE, GRADING AND RETAINING WALLS; A
CONDITIONAL USE PERMIT TO CONSTRUCT A DETACHED GARAGE;
AND VARIANCES TO CONSTRUCT AN ADDITION TO THE RESIDENCE IN
THE FRONT SETBACK, A ONE -CAR PARKING PAD LESS THAN 30 FEET
FROM THE ROADWAY EASEMENT LINE, GARAGE AND WALL
ENCROACHMENT INTO THE FRONT YARD SETBACK, OUT OF GRADE
CONDITION OF THE GARAGE, WALL THAT DOES NOT AVERAGE OUT TO
2.5-FEET, TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL AND
TOTAL COVERAGE AND THE DISTURBED AREA OF THE LOT, IN ZONING
CASE NO. 892, AT 3 EASTFIELD DRIVE, (LOT 58-EF), (BENNETT).
THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES
HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:
Section 1. An application was duly filed by Mr. and Mrs. Bennett with respect to real
property located at 3 Eastfield Drive, Rolling Hills (Lot 58-EF) requesting a Site Plan Review
for grading (21 c.y.) to widen the existing driveway and create a one car parking pad and up to
5' high retaining walls and a Conditional Use Permit (CUP) for replacement of the existing
detached 672 square foot garage with a new 704 square foot detached garage and variances
that include: 1) to construct a 195 square foot addition to the main residence of which 61 sq. ft.
would encroach 6'3" into the front setback, 2) to provide a new one -car parking pad, less than
30 feet from the roadway easement line, 3) to encroach 18' into the front yard setback with the
detached garage, 4) to exceed the maximum permitted structural and total coverage of the lot
and the disturbed area of the lot, 6) to locate 5' high retaining wall in the front setback, that
will not average out to 2.5' in height and 7) to reconstruct the garage with an out of grade
condition.
Section 2. The Planning Commission conducted duly noticed public hearings to
consider the application at a regular meeting on December 15, 2015 and January 19, 2016 and
at a field trip to the property on January 19, 2016. Several neighbors were present at the
meetings, and one neighbor was present at the field trip. The applicant was notified of the
public hearings in writing by first class mail. Evidence was heard and presented from all
persons interested in affecting said proposal and from members of the City staff and the
Planning Commission having reviewed, analyzed and studied said proposal. The applicant's
representative was in attendance at the hearings.
Section 3. The property is zoned RAS-1 and consists of 1.4 acres gross (60,984 sq. ft.)
and 44,413 sq. ft. net lot area for development purposes. The property is located on the north
side of Eastfield Drive. The property is almost square shaped. The property is characterized by
a steep slope, descending from the southwest corner (front) diagonally to northeast corner
Reso. 2016-04
3 Eastfield Drive
1
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(rear). The topography in the front yard between the road edge and house front wall has a
drop of 18 feet, or a 69% downslope. This project site is developed with a single family
residence and detached garage built in 1956.
In 1963 the Planning Commission granted a front yard variance for an addition,
waiving the then required 30 foot front setback in favor of 23-feet, in recognition of the
constraints of the steep terrain and fact that the detached garage already encroached 7 feet into
the 30' setback. In 1971 the Planning Commission granted a variance for a tennis court,
allowing the court to encroach into the side yard.
Section 4. The Planning Commission finds that the project qualifies as a Class 3
Exemption, and is therefore categorically exempt from environmental review under the
California Environmental Quality Act.
Section 5. Section 17.46.030 requires a development plan to be submitted for Site
Plan Review and approval before any grading requiring a grading permit or any building or
structure may be constructed or any expansion, addition, alteration or repair to existing
buildings may be made which involve changes to grading or an increase to the size of the
building or structure by more than 999 square feet in any thirty-six (36) month period. With
respect to the Site Plan Review application requesting grading and construction of a new
detached garage, grading, and retaining walls, the Planning Commission makes the following
findings of fact:
A. The proposed development is compatible with the General Plan, the Zoning
Ordinance and surrounding uses because the proposed structures comply with the General
Plan requirement of low profile, low -density residential development with sufficient open
space between surrounding structures. The homes in the neighborhood are similar in size to
the proposed home on smaller lots. As existing the site has nonconforming structural coverage
and existing total coverage already and with the proposal the increase for both will be
minimal. The proposed grading and retaining walls will be minor in amount and degree and
will not alter the existing character and residential use on the property or of the surrounding
neighborhood, nor will existing contours of the property be significantly altered. Existing
landscaping will be preserved including one large pine tree in the front yard, and all otherwise
native vegetation on the property will be preserved and the walls screened.
B. The development plan substantially preserves the natural and undeveloped state
of the lot by minimizing building coverage because the new structure will not cause the lot to
look overdeveloped. Significant portions of the lot will be left undeveloped so as to maintain
open space on the property. The proposed motor court, while within the front yard setback,
will be screened behind and at the bottom of a slope, which is consistent with the natural
topography. The proposed retaining wall in the front yard will blend with the existing
topography. The encroachment of the garage into the front setback will be less than the
existing garage encroachment and is constrained by the location of the existing house and
building pad, which, in turn is constrained by the steep topography both at the front and
towards the rear of the building pad. The amount of new living area being added within the
Reso. 2016-04
3 Eastfield Drive 2
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front setback will not create any adverse visual bulk impacts because it will be a relatively
small area, is under an existing overhang and will not be visible from the street at the lot front.
C. The proposed development, as conditioned, is harmonious in scale and mass
with the site, the natural terrain and surrounding residences. The lot and house are similar to
adjacent lots and residences and the garage will be 'screened via a retaining wall and
landscaping on the side and rear.
D. The development plan incorporates existing trees and is screened from other
properties and the road by existing vegetation, which will be preserved. Every attempt will be
made to retain a large existing pine tree in the front setback close in proximity to the proposed
retaining wall.
E. The development plan follows to the maximum extent practicable contours of the
site to minimize grading and retain the natural drainage courses. The proposed grading and
retaining walls will be minor in amount. The dirt from the excavation of the small parking
pad will be utilized to construct the retaining wall surrounding the new garage, so that
grading will be balanced on site. The graded areas will be landscaped.
F. The proposed development is sensitive and not detrimental to the convenience
and safety of circulation for pedestrians and vehicles because the existing driveway will be
utilized and the new driveway configuration will promote safety as it will allow residents to
drive directly into the garage from the street. The proposed parking pad and space will allow
more parking on -site as the site is currently constrained for on -site parking.
G. The project conforms to the requirements of the California Environmental
Quality Act and is exempt.
Section 6. Section 17.16.210(A)(4) of the Rolling Hills Municipal Code permits
approval of a detached garage under certain conditions, provided the Planning Commission
approves a Conditional Use Permit. The applicant is requesting to construct a 704 square foot
detached garage. With respect to this request for a Conditional Use Permit, the Planning
Commission finds as follows:
A. The granting of a Conditional Use Permit for construction of the garage structure
would be consistent with the purposes and objectives of the Zoning Ordinance and General
Plan because the use is consistent with similar uses in the community and is a permitted use
with a CUP. The area proposed for such structure would not require substantial grading, and
such use will not make the lot overdeveloped. The proposed detached garage is in the same
location as the existing detached garage and in a location best suited for the garage, as there is
no other area to place a garage. The proposed location will not interfere with the location of
the tesidence.
B. The nature, condition, and development of adjacent uses, buildings, and
structures have been considered, and the detached structure will not adversely affect or be
Reso. 2016-04
3 Eastfield Drive
3
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materially detrimental to these adjacent uses, buildings, or structures because the side and rear
portions of proposed use will be partially screened from view by a retaining wall and
landscaping and is of sufficient distance from nearby residences so that the structure will not
impact the view or privacy of surrounding neighbors. The out -of -grade condition of the
proposed garage will be buffered with a retaining wall and landscaping to soften the impact.
C. The project is harmonious in scale and mass with the site, the natural terrain, and
surrounding residences because the detached garage structure will comply with the low
profile residential development pattern of the community, there is adequate area on the
property to construct such a 450 square foot stable, and the project would not take away an
area for equestrian development in the future.
D. The proposed conditional use complies with all applicable development
standards of the zone district as approved by this Resolution, because it is a permitted use
under the Municipal Code.
Section 7. Sections 17.38.010 through 17.38.050 of the Rolling Hills Municipal Code
permit approval of a Variance granting relief from the standards and requirements of the
Zoning Ordinance when exceptional or extraordinary circumstances applicable to the property
prevent the owner from making use of a parcel of property to the same extent enjoyed by
similar properties in the same vicinity or zone.
A Variance is required from RHMC Sections 17.16.190F, 17.16.080 and 17.16.060 because the
project exceeds the allowed maximum average of wall height of 2.5-feet of both the free
standing wall and the walls of the proposed garage and the front parking pad wall, portion of
the residence addition and portion of the detached garage would be located in setbacks.
A Variance to Section 17.060.070 is also required because the maximum disturbed area is not to
exceed 40% and this project is proposed to exceed maximum disturbance with 43.4%, and the
proposed total structural and total lot coverage area would exceed the allowed amounts with
an increase from 24.1% to 25.9% where 20% maximum is allowed for structural coverage, and
an increase from 36.7% to 41.1 % where 35% maximum total lot coverage is allowed.
With respect to the aforementioned requests for Variances, the Planning Commission
finds as follows:
A. There are exceptional circumstances and conditions on the subject property as
follows:
Regarding requested variance relating to the height and encroachment into the setback
for the proposed retaining wall: the proposed 5-foot retaining wall in the front yard will match
the upward slope and will blend in with the natural slope and will not be seen from the street.
The sloping condition at the front of the lot in this area makes a retaining wall necessary to
protect the proposed new outdoor car -port. The addition, of which 61 square feet will
encroach into the front setback is minimal, given that almost half of the residence and most of
the existing garage encroach into the front setback due to the configuration and steepness of
the lot. The addition will be almost entirely under an exiting roof line and not visible from the
street. The encroachment of the proposed garage will follow the same footprint as the existing
Reso. 2016-04
3 Eastfield Drive 4
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garage, but 7 feet less and will provide safer ingress and egress onto the property. The out of
grade condition of the proposed garage will be within the footprint of the existing garage and
will not be exacerbated by the new construction. The steepness and configuration of the lot
makes it impossible to meet the code requirement and provide for a garage on the lot. The
visual impact of the out of grade condition of the garage will be mitigated by the construction
of a terraced wall and landscaping in front of this condition.
Regarding the requested variances from Section 17.16.070, relating to maximum
structural and total lot coverage limits and disturbance of the lot: the property is uniquely
constrained by an existing tennis court on the property, and by the steep topography both at
the front and the rear of the building pad. The lot coverage is relatively small compared to
the amount of coverage that is associated with the improvements, specifically the existing
6,433 square foot sports court. The proposed additional disturbance to provide more on -site
parking, and to widen the driveway is minimal and will result in better vehicle access. To the
maximum extent practicable the proposed development works within and follows the
existing conditions on the lot.
B. The variance is necessary for the preservation and enjoyment of a substantial
property right possessed by other property owners in the same vicinity and zone but which is
denied to the property in question by strict application of the code. The property right which
otherwise would be enjoyed is the ability to utilize a portion of the front yard for on -site
parking, and superior access and entry/exit to the garage than currently exists.
C. The granting of the Variance would not be materially detrimental to the public
welfare or injurious to the properties or improvements in such vicinity and zone in which the
property is located in that the proposed on -site parking space and reconfigured garage access
increases safety to the residents and neighborhood as it allows for direct access from the
street. Further, the increased on -site parking is necessary as parking on Eastfield Drive is
greatly needed and constrained on this stretch of the road. Additionally, the improvements
to the property (additional parking space, retaining wall, residential addition, and garage)
will not be easily viewed from adjacent properties, and the street and visual impacts are
minor. To the maximum extent practicable the proposed development works within and
follows the existing conditions on the lot and therefore will not be materially or otherwise
detrimental to the public.
D. In granting of the Variance the spirit and intent of the Zoning Ordinance will be
observed in that the proposed parking pad, retaining wall, and garage, and small residential
addition construction will be orderly, attractive, and while the garage has an out -of -grade
condition, it will be buffered and mediated with landscaping and a wall to ensure it will not
affect the rural character of the community. The subject property retains a suitable stable and
corral set -aside area and the proposed garage and addition will not impact use of these
existing structures.
E. The Variance request is consistent with the General Plan of the City of Rolling
Hills because the proposed structures comply with the General Plan requirement of low
Reso. 2016-04
3 Eastfield Drive 5
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profile, low -density residential development with sufficient open space between surrounding
structures.
F. The Variance is consistent with the portions of the County of Los Angeles
Hazardous Waster Management Plan relating to siting and siting criteria for hazardous waste
facilities.
Section 8. Based upon the foregoing findings in Sections 5, 6, and 7, the Planning
Commission hereby approves the Site Plan Review application, Conditional Use Permit and
Variances in Zoning Case No. 892 for minor grading and construction of a residence addition,
a detached garage, a new one -car parking space, and retaining walls as shown on the Site Plan
dated January 29, 2016 subject to the following conditions:
A. The conditions of approval specified herein shall be printed on all construction
plans and shall be at all times available at the construction site.
B. The Site Plan Review, Conditional Use Permit and Variance approvals shall
expire within two years from the effective date of approval if construction pursuant to this
approval has not commenced within that time period, as required by Sections 17.46.080(A),
17.42.070(A) and 17.38.070(A) of the Rolling Hills Municipal Code, or the approval granted is
otherwise extended pursuant to the requirements of those sections.
C. It is declared and made a condition of the approval, that if any conditions thereof
are violated, this approval shall be suspended and the privileges granted hereunder shall
lapse; provided that the applicants have been given written notice to cease such violation, the
opportunity for a hearing has been provided, and if requested, has been held, and thereafter
the applicant fails to correct the violation within a period of thirty (30) days from the date of
the City's determination.
D. All requirements of the Building and Construction Code, the Zoning Code, and
of the zone in which the subject property is located must be complied with, including the
Outdoor Lighting Ordinance, unless otherwise set forth in this approval, or shown otherwise
on an approved plan. All existing overhead utility lines serving the subject property shall be
undergrounded pursuant to Section 17.27.030.
E. The lot shall be developed and maintained in substantial conformance with the
site plan on file dated January 29, 2016
F. The working drawings submitted to the Department of Building and Safety for
plan check and construction review must conform to the development plan approved with this
application. In addition, prior to submittal of final plans to the Building Department for
issuance of building permits, the plans for the project shall be submitted to staff for verification
that the final plans are in compliance with the plans approved by the Planning Commission.
The licensed professional preparing construction plans for this project for
Building Department review shall execute a Certificate affirming that the plans conform in all
Reso. 2016-04
3 Eastfield Drive 6
respects to this Resolution approving this project and all of the conditions set forth therein and
the City's Building Code and Zoning Ordinance.
Further, the person obtaining a building and/ or grading permit for this project shall
execute a Certificate of Construction stating that the project will be constructed according to
this Resolution and any plans approved therewith.
G. Grading shall not exceed a total of 21 cubic yard of cut and fill, which includes
the creation of a one -car motor court, to widen the driveway, and to mediate the out -of -grade
condition of the garage, and shall be balanced on site. Cut and fill slopes shall not exceed
steepness as shown on the development plan dated January 29, 2016. Prior to the issuance of
grading or building permits, a landscaping plan shall be submitted to the Planning
Department
H. Structural lot coverage shall not exceed 11,574 square feet or 25.9% of the net lot
area, (excluding 76 sq.ft. allowed ancillary detached structures).
I Total lot coverage of structures and paved areas shall not exceed 18,241 square
feet, including the widened driveway and the motor court or 41.1 % of net lot area (with
deductions).
J. The retaining wall along the motor court and driveway may not exceed 5 feet in
height at any one point from the finished grade. The retaining walls flanking the detached
garage may not exceed 5 feet in height, sloping to 0 feet, with 2.5 feet average, for
approximately 54 feet in length total.
K. The disturbance of the net lot shall not exceed 19,260 square feet of surface area
or 43.4%.
L. Residential building pad coverage on the 5,908 square feet residential building
pad shall not exceed 85.8%. The stable/sports court building pad shall remain at 7,790 square
feet with coverage or 82.6%, which includes the sports court.
M. A minimum of four -foot level path and/ or walkway, which does not have to be
paved, shall be provided around the entire perimeter of the garage.
N. There shall be no sleeping quarters, temporary occupancy or any cooking
facilities in the detached garage. The detached garage shall not exceed 704 square feet as
measured from the outside walls, and may contain a toilet and a sink.
O. Should the detached garage as specified on the approved plan be converted to
another use, without required approvals, the permit granting the detached garage may be
revoked, pursuant to Chapter 17.58, and the structure may have to be removed at the cost of
the property owner.
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P. A fuel modification plan, a landscape plan, and an irrigation plan prepared by a
registered landscape architect, landscape designer, landscape contractor, or an individual with
expertise acceptable to the forestry division of the fire department shall be submitted and
approved by the City, including for screening of the north eastern portions of the detached
garage.
Q. All graded areas shall be vegetated utilizing to the greatest extent feasible
mature native and drought resistant plants. Plants shall be utilized, which are consistent with
the rural character of the community and meet the fire department requirements for fire
resistant plants. Any trees and shrubs used in the landscaping scheme for this project shall be
planted in a way that will not result in a hedge like screening and as not to impair views of
neighboring properties but to screen the project site.
R. Every effort will be made to retain the large existing pine tree at the front of the
property that is shown on the plans submitted to the Planning Department on January 29,
2016.
S. The property owners shall be required to conform to the City of Rolling Hills and
RHCA roofing material standards, Outdoor Lighting Standards, as well as all other
requirements of the Municipal Code.
T. Minimum of 50% of the construction material spoils shall be recycled and
diverted. The hauler must be licensed by the City, must have the appropriate insurance and
must provide the appropriate documentation to the City.
U. There shall be no dumping of any debris, trash, soil spoils, construction materials
or any other matter into the canyons.
V. The property lines, easement lines and setbacks, where possible, in the vicinity of
the areas of construction, shall be delineated during the entire duration of the construction and
no grading, construction or storage of any objects including building materials shall take place
in the easement, unless approved by the RHCA.
W. During construction, the property owners shall be required to schedule and
regulate construction and related traffic noise throughout the day between the hours of 7 AM
and 6 PM, Monday through Saturday only, when construction and mechanical equipment
noise is permitted, so as not to interfere with the quiet residential environment of the City of
Rolling Hills.
X. During grading and construction operations, trucks shall not park, queue and/or
idle at the project site or in the adjoining right-of-way before or after the permitted hours of
operations. To the maximum extent possible, staging of equipment and parking of vehicles
during construction shall be on site.
Reso. 2016-04
3 Eastfield Drive 8
• .
Y. The contractors and subcontractors are to encourage their employees to car-pool
into the City.
Z The applicant shall comply with requirements for bonding for grading and all
other requirements resulting from the review of the soils and geology reports.
AA. No drainage device may be located in such a manner as to contribute to erosion
or in any way affect an easement, trail or adjacent properties.
AB. During construction, conformance with the air quality management district
requirements shall be complied with, so that people or property are not exposed to undue
vehicle trips, noise, dust, and objectionable odors. The grading activities shall be watered on a
daily basis, or more often, if necessary.
AC. The property owners shall be required to conform to the Regional Water
Quality Control Board and County Public Works Department Best Management Practices
(BMPs) related to solid waste and storm management, including post construction
maintenance of stormwater facilities.
AD. An Erosion Control Plan, if required by the building department, shall be
prepared to minimize erosion and to protect slopes and channels to control storm water
pollution as required by the Code.
AE. The property owner and/or his/her contractor/applicant shall be responsible
for compliance with the no -smoking provisions in the Municipal Code.
AF. The contractor shall not use tools that could produce a spark, including for
clearing and grubbing, during red flag warning conditions. Weather conditions can be found
at: http;//www.wrh.noaa.gov/lox,/main.php?suite=safety &page=hazard_ definitions#FIRE. It
is the sole responsibility of the property owner and/or his/her contractor to monitor the red
flag warning conditions.
AG. Until the applicants execute and record an Affidavit of Acceptance of all
conditions of this Site Plan Review, Conditional Use Permit and Variance approvals, as
required by the Municipal Code, the approvals shall not be effective.
AH. All conditions of the Site Plan, Conditional Use Permit and Variance
approvals, that apply, shall be complied with prior to the issuance of grading or building
permit.
AI. Notwithstanding Sections 17.46.020 and 17.46.070 of the Rolling Hills
Municipal Code, any future modifications to the property or to this project, which would
constitute additional grading, height or any structural development shall require the filing
of a new application for approval by the Planning Commission.
Reso. 2016-04
3 Eastfield Drive
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•
AJ. Any action challenging the final decision of the City made as a result of the
public hearing on this application must be filed within the time limits set forth in Section
17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6
PASSED, APPROVED AND ADOPTED THIS 16th DAY OF 6.
?JxH ELF, CH RM
ATTEST:
f.
HEIDI LUCE, CITY CLERK
Reso. 2016-04
3 Eastfield Drive 10
a • •
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS
I certify that the foregoing Resolution No. 2016-04 entitled:
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ROLLING HILLS GRANTING APPROVAL FOR A SITE PLAN REVIEW FOR A
DETACHED GARAGE, GRADING AND RETAINING WALLS; A
CONDITIONAL USE PERMIT TO CONSTRUCT A DETACHED GARAGE;
AND VARIANCES TO CONSTRUCT AN ADDITION TO THE RESIDENCE IN
THE FRONT SETBACK, A ONE -CAR PARKING PAD LESS THAN 30 FEET
FROM THE ROADWAY EASEMENT LINE, GARAGE AND WALL
ENCROACHMENT INTO THE FRONT YARD SETBACK, OUT OF GRADE
CONDITION OF THE GARAGE, WALL THAT DOES NOT AVERAGE OUT TO
2.5-FEET, TO EXCEED THE MAXIMUM PERMITTED STRUCTURAL AND
TOTAL COVERAGE AND THE DISTURBED AREA OF THE LOT, IN ZONING
CASE NO. 892, AT 3 EASTFIELD DRIVE, (LOT 58-EF), (BENNETT).
was approved and adopted at a regular meeting of the Planning Commission on February 16,
2016 the following roll call vote:
AYES: Commissioners Cardenas, Gray, Kirkpatrick and Chairman Chelf.
NOES: None.
ABSENT: None.
ABSTAIN: Commissioner Smith.
and in compliance with the laws of California was posted at the following:
Administrative Offices.
Reso. 2016-04
3 Eastfield Drive
*0
HEIDI LUCE, CITY CLERK
11
• •
'v ;C
- u_
City O Rolling fiLUi INCORPORATED JANUARY 24, 1957
cm
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIF. 90274
(310) 377.1521
FAX: (310) 377-7288
February 18, 2016
Ms. Candice Warren
109 Bear Creek Lane
Bellingham, WA 98229
SUBJECT: REQUEST FOR EXTENSION IN ZONING CASES NO. 896 and
896-A
Dear Ms. Warren:
Pursuant to State Law, governmental agencies are required to streamline
applications and have a decision made within certain period of time or the
application is automatically approved. However, any case may be continued for
additional 90-days with the applicants permission. Therefore it is important that
you sign the enclosed form to allow this case to continue.
Should you wish not to sign this form and since the Planning Commission did
not have an opportunity to fully deliberate the case and make a decision, staff
will have no choice but to prepare a Resolution of denial of your case, as the time
for decision will expire shortly after the next meeting.
Therefore, in order for the Planning Commission to be able to continue your case,
please sign and return the enclosed form before the next meeting.
We ask that you kindly submit revised plans by February 25, 2016 if you wish to
be on the agenda for the March 15th, 2016 Planning Commission Meeting.
If you have any questions, please call me at 310 377-1521 or email at
wstarks@citvofrh.net.
Thank you.
Since
endy Star
Associate P nner
Cc: Tavisha Nicholson, Bolton Engineering
Greg Keenan, Keenan Development and Construction
Printed on Recycled Paper
LETTER OF CONSENT TO EXTENSION OF TIME
Government Code Section 65957
Date: February 18, 2016
Application: Zoning Case No. 896 and 896-A
Department of Planning
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, California 90274
Attn: Yolanta Schwartz
Pursuant to California Government Code Section 65957, Ms. Warren hereby requests
and consents to a ninety (90) day extension to the time period specified in Government
Code Sections 65950, 65950.1 and 65952 for the City of Rolling Hills Planning
Commission and City Council to take action on the above referenced application at 11
Saddleback Road, Rolling Hills, CA.
Signature of Applicant (1)
or Applicant's Representative
Printed Name of Applicant (1)
or Applicant's Representative
Received by: ,Date:
LETTER OF CONSENT TO EXTENSION OF TIME
Government Code Section 65957
•
00 o City/ (Pelting JJd/
January 20, 2016
Mr. and Mrs. Bennett
2 Williamsburg Lane
Rolling Hills, CA 90274
INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIF. 90274
(310) 377.1521
• FAX: (310) 377.7288
ZONING CASE NO. 892 - SPR, CUP and Variances - 3 Eastfield Drive
Dear Mr. and Mrs. Bennett:
This letter shall serve to notify you that the Planning Commission voted at their
regular meeting on January 19, 2016 to direct staff to prepare a resolution to
approve your request in Zoning Case No. 892, subject to resolving their concerns.
Specifically, they request revised plans and a new design to address the out of
grade condition of the garage at the northeast corner, the walls, and to ensure
that a four -foot wide access is provided around the new garage. The Planning
Department requires details about the out -of -grade condition (e.g., how high is
this condition, how do you plan to buffer/screen with walls?). Also, there was
concern expressed about the large pine tree at the front of the property in the
easement, adjacent to the newly proposed retaining wall and driveway. The
Planning Commissioners request a plan for how to retain the tree and how
feasible retaining the tree is. The Planning Commission will review and
consider the draft resolution, together with conditions of approval, at an
upcoming meeting on February 16, 2016 and make its final decision on your
application at that meeting.
Prior to staff preparing the resolution, please submit information on the out -of -
grade condition, the walls, and the access path, and your planned action
regarding the tree. Please submit new plans by January 29th, 2016.
The findings and conditions of approval of the draft resolution will be forwarded
to you before the Planning Commission meeting.
The decision shall become effective thirty days after the adoption of the Planning
Commission's resolution unless an appeal has been filed to City Council or the
City Council takes jurisdiction of the case, (Section 17.54.010(B) of the Rolling
Hills Municipal Code). Should there be an appeal, the Commission's decision
Printed on Recycled Paper
will be stayed until the Council completes its proceedings in accordance with the
provisions of the Municipal Code.
As stated above, the Planning Commission's action taken by resolution is
scheduled for Tuesday, February 16, 2016. That action, accompanied by the
record of the proceedings before the Commission, is tentatively scheduled to be
placed as a report item on the City Council's agenda at the Council's regular
meeting on March 14, 2016.
Feel free to call me at (310) 377-1521 if you have any questions regarding this
matter.
Sincerely,
n y Star
Associate Planner
cc: Ben Cauthen, Cauthen Design Inc.
• •
City O �o/1 fl v LiL3 INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIF. 90274
(310) 377-1521
FAX: (310) 377.7288
December 22, 2015
Mr. and Mrs. Sean Bennett
2 Williamsburg Lane
Rolling Hills, CA 90274
RE: Widening of driveway apron at 3 Eastfield Drive
Dear Mr. and Mrs. Bennett,
At its meeting of January 28, 2016, the Rolling Hills Traffic Commission is scheduled to
consider your application for widening the existing driveway apron at your property
located at 3 Eastfield Drive.
It is requested that by January 4 ,2016, the proposed driveway apron be staked to
adequately illustrate its location and size. Please maintain the stakes through the Traffic
Commission's meeting in case a field trip is desired and thereafter until the City
Council hears the application.
If you have any questions in regard to the review process, please do not hesitate to call
me or Yolanta Schwartz at 310-377-1521.
Sincerely,
l
Raymond R. Cruz
City Manager
'Th'
RC:h1
12-22-15BennettDrivewayAppl ication.docx
c: Ben Cauthen, Cauthen Design Inc.
Yolanta Schwartz, Planning Director
Printed on Recycled Paper
• •
City 0/ Rolling
December 17, 2015
Mr. and Mrs. Bennett
2 Williamsburg Lane
Rolling Hills, CA 90274
FIELD TRIP NOTIFICATION
NAPPY HOLIDAYS
INCORPORATED JANUARY 24, 1957
ZONING CASE NO. 892 - SPR, CUP and Variances - 3 Eastfield Drive
Dear Mr. and Mrs. Bennett:
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIF. 90274
(310) 377-1521
FAX: (310) 377-7288
The Planning Commission scheduled to conduct a field inspection of your property to
view the proposed project on Tuesday, January 19, 2016 at 7:30 AM.
The owner and/or representative must be present to answer any questions regarding
the proposal the Commission may have. Your neighbors within a 1,000-foot radius will
be notified of the field trip.
The site must be prepared a minimum of a week prior to the field trip according to the
enclosed Silhouette Construction Guidelines and the following requirements:
• A full-size silhouette must be prepared for ALL STRUCTURES of the project
showing the footprints, roof ridges, walls and any projections;
• Stake the proposed driveway and driveway apron
• Stake the proposed parking pad in front of the residence and the retaining wall
• Delineate the location of the future stable and access thereto
• Stake the property lines, easement lines and the setback lines in the vicinity of
the proposed project (side and front)
After the field trip, the next regular meeting of the Planning Commission will take place
on Tuesday, January 19, 2016 at 6:30 PM at City Hall, at which time the Commission will
further discuss your proposed project.
Please call me at (310) 377-1521 if you have any questions.
y
Yo anta Schwartz
Planning Director
cc: Ben Cauthen, Cauthen Design Inc.
Printed on Recycled Paper
• •
.11 Rai-4-# qiceia
INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
SILHOUETTE CONSTRUCTION GUIDELINES
A silhouette of proposed construction must be erected the week preceding the designated
Planning Commission or City Council meeting / field trip.
Silhouettes should be constructed with 2" x 4" lumber. Printed boards are not acceptable.
Bracing should be provided.
Lumber, wire or other suitable material should be used to delineate roof ridges and eaves.
Flags in close proximity to each other must be attached to the wire or twine to aid in the
visualization of the proposed construction.
Property lines, setback lines and easement lines must be staked along the areas of
construction. 2 1/2 - 3' high wooden stakes must be used to delineate the lines. Such stakes
must be flagged and marked on their sides:
• Property line ( red or pink flag)
• Setback line (green flag)
• Easement line (yellow flag)
and remain in the ground throughout the entire review and approval process as well as
during the entire construction process, when required by the Commission.
The application may be delayed if inaccurate or incomplete silhouettes are constructed.
If you have any further questions contact the Planning Department Staff at (310) 377-1521.
�f
SECTION PLAN
111
at at i
Public:PLANNING MASTERS:City of Rolling Hills Silhouette Guidelines.doc
-1-
0
1'ttfQ Roll n ill& INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CALIF. 90274
(310) 377-1521
FAX: (310) 377.7288
STATUS OF APPLICATION & NOTIFICATION OF MEETING
December 2, 2015
Mr. and Mrs. Bennett
2 Williamsburg Lane
Rolling Hills, CA 90274
ZONING CASE NO. 892 - Request for a Site Plan Review, Conditional Use
Permit and Variances - 3. Eastfield Drive
Dear Mr. and Mrs. Bennett:
Pursuant to state law the City's staff has completed a preliminary review of the
application noted above and finds that the information submitted is sufficiently
complete as of the date indicated above to allow the application to be processed.
Your application for Zoning Case No. 892 has been set for public hearing consideration
before the Planning Commission at 6:30 PM on Tuesday, December 15, 2015. Your
neighbors within 1000-foot radius will be notified of the hearing.
The property owner and/ or representative must be present to answer any questions
regarding the proposal. Please note that the City may require further information in
order to clarify, amplify, correct, or otherwise supplement the application.
The staff report for this project will be available at the City Hall after 3:00 PM on
Friday, December 11, 2015. We will forward the report to you and your representative
by regular mail.
Please do not hesitate to call me at (310) 377-1521 if you have any questions.
Sincere
AqA
Rosemary I;ackow, Planning Assistant
cc: Ben Cauthern
Printed on Recycled Paper