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6/8/1992MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA June 8, 1992 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Swanson at 7:35 p.m. on Monday, June 8, 1992 in the City Council .Chambers at the City Hall/ Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: CONSENT CALENDAR Councilmembers Heinsheimer, Mayor Pro Tem Murdock, Mayor Swanson Councilmembers Leeuwenburgh (illness), Pernell (attending conference) (excused) Craig Nealis L. D.. Courtright Michael Jenkins Lola'Ungar Nan Huang Lucile Rogers City Manager City Treasurer City Attorney Principal Planner Senior Accountant Minutes Secretary Mayor Pro Tem Murdock moved approval of the Consent Calendar, Councilmember Heinsheimer seconded and the motion passed without objection. a. Minutes - Regular Meeting of May 26, 1992. (Approved as presented) b. Payment of Bills - Demands Number 6473 through 6506 dated June 8, 1992 in the amount of $27,580.83 were approved for payment from the General Fund. C. Correspondence from the City of E1 Segundo regarding Metro Green Line Light Rail System Southern Extension. (Received and filed) d. Correspondence regarding Los Angeles County Household Hazardous Waste Roundup. (Received and filed) E1 Rolling Hills City Council Meeting - 6/8/92 e. Progress Report regarding Planning Department Computerization. (Received and filed) f. Correspondence from City of Palos Verdes Estates to City of Rancho Palos Verdes regarding Peninsula -wide park and recreation system. (Received and filed) PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS A. ENGINEERING AND TRAFFIC SURVEY FOR SPEED ZONING. B. ENGINEERING AND TRAFFIC SURVEY FOR MIDDLERIDGE LANE NORTH. City Manager Nealis reported that the Traffic Commission has recommended an expenditure of $5,000 for completion of the Fiscal Year 1992-93 Rolling Hills Speed Zone Survey by Willdan Associates, to comply with the California Vehicle Code requirement for such surveys every five years. The study would measure eight zones, as listed in the staff report, after the new school year has begun in September. Mayor Swanson suggested that the Middleridge Lane North survey be done at the same time and the City Manager explained that a resident requested, and the Traffic Commission recommended, that the speed zoning survey to be done immediately because of safety concerns. Middleridge Lane North is not part of the City's normal speed zone pattern. Willdan Associates has proposed completion of the Middleridge Lane North survey for a cost of $500. Councilmember Heinsheimer moved approval of both traffic surveys by Willdan Associates and Mayor Pro Tem Murdock seconded the motion. Mayor Swanson suggested that Staff obtain bids from other traffic engineering experts for comparison with the Willdan proposals. Councilmember Heinsheimer modified his motion accordingly, moving approval of the traffic survey for Middleridge Lane North and holding approval of the speed zoning traffic survey until additional costs are obtained. The motion was seconded by Mayor Pro Tem Murdock and passed without objection. 2 Rolling Hills City Council Meeting - 6/8/92 PUBLIC HEARINGS (Continued) A. CONSIDERATION OF APPEAL OF PLANNING COMMISSION ACTION GRANTING A CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A POOL CABANA AND GRANTING A CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A TENNIS COURT IN ZONING CASE NO. 473. ADDRESS: 1 MORGAN LANE (LOT 170 -1 -MS). OWNER: MR. AND MRS. WILLIAM R. HOOVER.' This appeal was continued from the City Council meeting of May 26, 1992 because of concerns regarding the calculations of lot coverage and pad coverage and the impact of the project on surrounding residences. City Manager Nealis indicated the new map on display showing the proposed construction. Principal Planner Ungar explained the calculations, reviewed past applications for tennis courts on Morgan Lane, and stated the five alternative actions the City Council could take. Project Designer Jim Bartz distributed color renderings of the proposed development indicating the amount of open space which will remain after construction of the tennis court and cabana. He reminded Councilmembers that the project was approved by the Planning Commission and the Homeowners Association, and stated that all concerns have been addressed by the applicants. It was clarified that the plans are the same as those that were approved by the Planning Commission. City Manager Nealis explained that the Planning Commssion had directed the applicant not to include the tennis court in the pad coverage calculations because only structural coverage (residence, pool, other structures) should be included in Site Plan Review. It is Staff's recommendation that the project be referred back to the Planning Commission with the recommendation that they include these calculations in future applications for Site Plan Review. The project is within the current guidelines for net lot coverage. Mr. Richard Colyear, 35 Crest Road West, testified in support of the Hoovers' application. He noted that his 1972 application for tennis court construction was not approved until 1984, and he feels the City Council has an obligation to grant approval of the Hoovers' application without delay. He urged the Hoovers to resist any attempt to deny them their property rights. .The public hearing was closed. Councilmember Heinsheimer moved approval of Resolution No. 92- 17 based upon its being approved by the Planning Commission on the basis of a policy in existence during the period of their review. The motion died for lack of a second. Rolling Hills City Council Meeting - 6/8/92 Mayor Pro Tem Murdock moved recommendation to refer the matter back for consideration based on their recommendation that they review their future applications. The motion was Heinsheimer and passed 3-0-2. OPEN AGENDA approval of the Staff to the Planning Commission current policy, with a calculation methods for seconded by Councilmember Mr. Richard Colyear, 35 Crest Road West, protested the alleged inaction of the City staff, City Council and Planning Commission, which he contended is violating his property rights. He commented on statements made by Assistant City Attorney Kevin Ennis that he (Colyear) evidenced "relentless hostility." Mr. Colyear asserted that he believes the City is stealing his property rights, thereby impinging on his individual liberty, and that conduct is deserving of hostility. Regarding Mr. Ennis's description of his behavior as "uncooperative," Mr. Colyear indicated that he was replying to like behavior, and that the entire matter will ultimately be resolved by the court. In the meantime, he plans to do some development on his land and will resist all attempts to take away his property rights. PUBLIC HEARINGS - Continued A. CITY OF ROLLING HILLS DRAFT BUDGET, FISCAL YEAR 1992-93. RESOLUTION NO. 681: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ESTABLISHING THE 1992-93 FISCAL YEAR APPROPRIATION LIMIT FOR THE CITY OF ROLLING HILLS. City Manager Nealis presented the proposed FY 1992-93 budget for consideration by the City Council. General fund revenues are expected to be lower than FY 1991-92 revenues, and one-time major capital improvement programs will increase expenditures. The City Manager reviewed the projected expenditures, noting where savings will be achieved, as detailed in the Staff Report and Budget Message. He stated that this public hearing is to answer questions and accept suggestions as to the budget, and final adoption of the budget will be considered at the June 22 City Council meeting. Senior Accountant Nan Huang was present to answer questions and provide clarification. Mayor Switnson opened the public hearing. City Treasurer Larry Courtright commented that if this budget were not for a governmental entity, the costs of office remodeling and hardscape renovation would not be considered as expenses; they would be capitalized and depreciated over 30 years or so. 4 Rolling Hills City Council Meeting - 6/8/92 Mr. Colyear asked for a copy of the draft budget and was told that copies will be made available at the counter during City Hall hours. No additional public comment was offered. Commenting that these are the best prepared budget documents she has seen, Mayor Swanson directed that the public hearing be continued to the meeting of June 2:2... OLD BUSINESS A. CITY COUNCIL COMMITTEE ASSIGNMEFTS This item will be kept on the agenda until the meeting of June 22, when the full City Council is expected to be in attendance. NEW BUSINESS A. CONSIDERATION OF REQUEST FOR PROPOSALS FOR THE FOLLOWING PUBLIC WORKS PROJECTS: (a) CITY ADMINISTRATION FACILITY GRADING PROJECT. (b) LANDSCAPE RENOVATION PROJECT. (c) HARDSCAPE RENOVATION PROJECT. City Manager Nealis reported that the City of Rolling Hills and the Rolling Hills Community Association have agreed to jointly participate in the hardscape renovation project. Bid documents have been prepared and all plans and specifications are complete except for the irrigation plan. He requested that the City Council authorize Staff to proceed with the bid process upon receipt of the irrigation plan. A time line has been developed showing how the projects are interrelated and will be carried out in planned time sequences. Staff also recommended that Mr. Tom Montague be hired as Project Manager to oversee completion of the projects, at a cost of 15 percent of the construction costs, not to exceed $25,000. Mayor Swanson questioned the phrase in the bid documents, "Know all men by these presents," suggesting the wording might be modified to address both genders. She also suggested that the Time For Completion section require that any changes be agreed upon in writing. City Treasurer Larry Courtright suggested that a letter of understanding be drawn up between the City and the Community Association regarding the proposed method of the City paying 100% 5 t. l Rolling Hills City Council Meeting - 6/8/92 Mr. Colyear asked for a copy of the draft budget and was told that copies will be made available at the counter during City Hall hours. No additional public comment was offered. Commenting that these are the best prepared budget documents she has seen, Mayor Swanson directed that the public hearing be continued to the meeting of June 2:2... OLD BUSINESS A. CITY COUNCIL COMMITTEE ASSIGNMEFTS This item will be kept on the agenda until the meeting of June 22, when the full City Council is expected to be in attendance. NEW BUSINESS A. CONSIDERATION OF REQUEST FOR PROPOSALS FOR THE FOLLOWING PUBLIC WORKS PROJECTS: (a) CITY ADMINISTRATION FACILITY GRADING PROJECT. (b) LANDSCAPE RENOVATION PROJECT. (c) HARDSCAPE RENOVATION PROJECT. City Manager Nealis reported that the City of Rolling Hills and the Rolling Hills Community Association have agreed to jointly participate in the hardscape renovation project. Bid documents have been prepared and all plans and specifications are complete except for the irrigation plan. He requested that the City Council authorize Staff to proceed with the bid process upon receipt of the irrigation plan. A time line has been developed showing how the projects are interrelated and will be carried out in planned time sequences. Staff also recommended that Mr. Tom Montague be hired as Project Manager to oversee completion of the projects, at a cost of 15 percent of the construction costs, not to exceed $25,000. Mayor Swanson questioned the phrase in the bid documents, "Know all men by these presents," suggesting the wording might be modified to address both genders. She also suggested that the Time For Completion section require that any changes be agreed upon in writing. City Treasurer Larry Courtright suggested that a letter of understanding be drawn up between the City and the Community Association regarding the proposed method of the City paying 100% 5 Rolling Hills City Council Meeting - 6/8/92 of the construction costs and the Community Association reimbursing the City for 50% of the costs. Councilmember Heinsheimer recommended that the bid documents specify that the work at .City Hall will continue during the period of construction. The City Manager said this will be pointed out at a bidders meeting to be held after receipt of the irrigation plan. Mayor Swanson asked if award of the Project Manager contract would be subject to the bid process. City Manager Neal -is stated that Staff is recommending that Mr. Montague be selected due to his knowledgeability of the area and the project. Mr. Roy Campbell, 3 Running Brand, suggested that all projects be put out to bid to general contractors and have them provide a Project Manager. Councilmember Heinsheimer commented that hiring individual contractors for each project rather than a general contractor would make for more competition and spread the amount of local expertise. He said a Project Manager is needed before even holding the bidders conference. In reply to City Treasurer Courtright's question as to a precedent for the 15%/maximum $25,000 cost, Mr. Montague replied that 15-20% was standard for a project of this size. Regarding concerns expressed by the Mayor regarding settlement of possible disputes, City Attorney Jenkins advised that as the City's agent, the Project Manager would have authority to give directions to contractors and for making limited decisions as to work progress. The ultimate authority, however, is with the City, which will require payment bonds and performance bonds from all contractors. Councilmember Heinsheiner moved approval of the Staff recommendation to proceed with the bid procurement upon receipt of the irrigation plan, and to draft an agreement between the City and Mr. Montague for Project Manager services for approval at the June 22 City Council meeting. The motion was seconded by Mayor Pro Tem Murdock and passed 3-0-2. Mayor Pro Tem Murdock noted that some dates and area codes need to be changed in the documents. B. STAFF REPORT REGARDING THE CITY OF RANCHO PALOS VERDES' PROPOSAL TO REMOVE SOILS ADJACENT TO THE CITY OF ROLLING HILLS. Regarding the City of Rancho Palos Verdes Redevelopment Agency's proposal to export 100,000 cu. yds. of soil from the Portuguese Bend landslide area, City Manager Nealis reported that he has written a letter to the City Manager of Rancho Palos Verdes 2 1 Rolling Hills City Council Meeting - 6/8/92 outlining the concerns expressed at the Rolling Hills City Council meeting of May 26, 1992. Staff has also met with Engineering Geologist Arthur G. Keene, who has indicated his willingness to evaluate the Rancho Palos Verdes response from a geological perspective at a cost expected to be under $300. Councilmember Heinsheimer moved approval of the staff recommendation that the matter be continued and the City Manager be authorized to contract with Arthur G. Keene to analyze the Rancho Palos Verdes response on behalf of the City of Rolling Hills. The motion was seconded by Mayor Pro Tem Murdock and passed without objection. C. RESOLUTION NO. 682: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM FOR INTERPRETIVE SIGNAGE FOR GEORGE F CANYON. Councilmember Heinsheimer moved approval of Resolution No. 682, Mayor Pro Tem seconded and the motion passed without objection. D. ORDINANCE NO. U-54: AN ORDINANCE OF THE CITY OF ROLLING HILLS ADOPTING BY REFERENCE THE UNIFORM BIIILDING CODE, 1991 EDITION, AND AMENDMENTS THERETO; LOS ANGELES COUNTY CODE, BIIILDING CODE, TITLE 26, AND AMENDMENTS THERETO; LOS ANGELES COUNTY CODE, ELECTRICAL CODE, TITLE 27; THE UNIFORM PLUMBING CODE, 1991 EDITION, AND AMENDMENTS THERETO; LOS ANGELES COUNTY CODE, TITLE 28, AND AMENDMENTS THERETO; THE UNIFORM MECHANICAL CODE, 1991 EDITION, AND AMENDMENTS THERETO; LOS ANGELES COUNTY CODE, TITLE 29, AND AMENDMENTS THERETO; ADOPTING AMENDMENTS TO SAID CODES, READOPTING PORTIONS OF TITLE 15 OF THE ROLLING HILLS MUNICIPAL CODE AND DECLARING THE URGENCY THEREOF. City Manager Nealis reported that the City Attorney has advised that the urgency declaration be removed from the subject ordinance. Councilmember Heinsheimer moved introduction of Ordinance No. U-54 on first reading as Ordinance No. 237. Mayor Pro Tem Murdock seconded and the motion passed without objection. MATTERS FROM MEMBERS OF THE CITY COUNCIL After discussion of possible dates for the annual City Council retreat, August 13-15 was tentatively selected, to be confirmed at the June 22 City Council meeting. 7 Rolling Hills City Council Meeting - 6/8/92 MATTERS FROM STAFF City Manager Nealis advised that the California State Legislature is currently reviewing proposals to help balance the State budget by utilizing local vehicle license fees and property tax revenues rather than returning them to the cities. If implemented, these measures would be fiscally devastating to the cities. The Mayor and the Staff have communicated by letter, fax and telephone to members of the State Legislature, and further efforts will be made by the California Contract Cities and the League of California Cities. Road maintenance work being performed this week by the Community Association was reported by the City Manager. Approval was granted for the City Manager to attend a conference of the International City Management Association to be held in September in Reno. MATTERS FROM THE CITY ATTORNEY None. CLOSED SESSION There was no need for a closed session. ADJOURNMENT The meeting was adjourned at 9:10 p.m. to Monday, June 22, 1992 at 7:30 p.m. APPROVED: Mayor 8 Minutes Sec Lary I-