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11/9/1992MINUTES OF A REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA NOVEMBER 9, 1992 A regular meeting of the City Council of the City of Rolling Hills was called to order by Mayor Swanson at 7:32 p.m. on Monday, November 9, 1992 in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. ROLL CALL Councilmembers Present: Leeuwenburgh, Pernell, Heinsheimer, Mayor Pro Tem Murdock, and Mayor Swanson. Councilmembers Absent: None. Others Present: Craig R. Nealis, City Manager. Larry D. Courtright, City Treasurer. Marilyn Kern, Deputy City Clerk. Lieutenant Beth Dickinson, Los Angeles County Sheriff's Department, Lomita Station. CONSENT CALENDAR Matters which may be acted upon by the City Council in a single motion. Any Council member may request removal of any item from the Consent Calendar causing it to be considered under Council Actions. a. Minutes - Meeting of October 26, 1992. RECOMMENDATION: Approve as presented. b. Payment of Bills. RECOMMENDATION: Approve as presented. C. Correspondence from Captain William Mangan thanking the City Council and citizens of Rolling Hills for their support during the recent County budget crisis. RECOMMENDATION: Receive and file. d. Correspondence from the City of Rosemead thanking the City Council for their support for Assembly Bill 181. RECOMMENDATION: Receive and file. Mayor Pro Tem Murdock moved approval of the recommendations contained in the Consent Calendar. Councilmember Heinsheimer seconded the motion which carried 5-0-0. PLANNING COMMISSION ITEMS None. TRAFFIC COMMISSION ITEMS None. OLD BUSINESS A. RESOLUTION NO. 692: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, ASSIGNING TO THE CITY OF ROLLING HILLS ESTATES, CALIFORNIA, ITS AVAILABLE PROPOSITION C FUNDS. City Manager Nealis presented this item. Discussion then ensued regarding the City of Rolling Hills Estates intended uses for these funds. City Manager Nealis explained that eligible uses of Proposition C Funds include improvements and maintenance of streets and highways which are heavily used by transit vehicles. Councilmember Heinsheimer moved that the City Council read by title only, waive further reading and adopt Resolution No. 692, A Resolution of the City Council of the City of Rolling Hills, California, assigning to the City of Rolling Hills Estates, California, its available Proposition C Funds. Councilmember Pernell seconded the motion which carried 5-0-0. Minutes City Council Meeting 11-09-92 -1- B. CONSIDERATION OF APPOINTMENT TO WILDLIFE PRESERVATION COMMITTEE. City Manager Nealis presented this item and explained that since the resignation of Herb Agid and the advertisement notice of this committee vacancy, that the City had received two letters of interest to serve on the Wildlife Preservation Committee. The following Rolling Hills residents submitted letters of interest: Mr. Frank Hill and Ms. Pam Crane. After discussion, Mr. Hill withdrew his name and recommended that Council appoint Pam Crane to the Wildlife Preservation Committee. Mayor Pro Tem Murdock moved to appoint Pam Crane to serve on the Wildlife Preservation Committee. Councilmember Heinsheimer seconded the motion which carried 5-0-0. C. CONSIDERATION FOR ALTERNATIVE DATE FOR THE ROLLING HILLS HOLIDAY OPEN HOUSE. After a discussion regarding the tradition of having this event during the holiday season at City Hall, this item was left to Special Events Chair/Councilmember Leeuwenburgh's discretion to schedule a location and date for the Holiday Open House with the concurrence of the Mayor that what ever she decided would be accepted. Councilmember Leeuwenburgh would report to Council her findings of this matter. Hearing no objection, Mayor Swanson so ordered. NEW BUSINESS A. RESOLUTION NO. 693: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, APPROVING AN AGREEMENT BY AND BETWEEN THE CITY OF ROLLING HILLS AND THE CITY OF HAWAIIAN GARDENS, CALIFORNIA, AUTHORIZING AN EXCHANGE OF PROPOSITION "A" TRANSPORTATION LOCAL RETURN FUNDS. City Manager Nealis presented the staff report explaining the background on the Agreement between the City of Rolling Hills and Hawaiian Gardens for the exchange of Rolling Hills' Proposition "A" Transportation Local Return Funds for General Fund monies from the City of Hawaiian Gardens. Council then discussed the exchange rate. Councilmember Heinsheimer moved to read by title only, waive further reading and adopt Resolution No. 693 approving the agreement by and between the City of Rolling Hills and the City of Hawaiian Gardens, California, authorizing an exchange of Proposition "A" Transportation Local Return Funds, and directed the City Manager to proceed with this exchange of funds with the condition that the Resolution No. 693 be amended to show the rate of exchange and authorized Mayor Swanson to sign the Agreement. Councilmember Pernell seconded the motion which carried 5-0-0. B. CONSIDERATION OF CANVASSING THE CITY TO ACCOUNT FOR UNLICENSED ANIMALS. City Manager Nealis reported on the letter received from the Southern California Humane Society requesting permission to formally canvass the City of Rolling Hills to license currently unlicensed dogs as identified in a recent mailout licensing process. After discussion, it was explained that a second notice involving 51 dogs was sent to 39 residents who had not responded to the original notice and that 22 residents had still not responded. Council questioned whether it would be beneficial for the SPCA to canvass the entire City for unlicensed dogs and what the policy was to ensure that new residents' dogs where put into the licensing system. It was requested that staff investigate these issues and report back to Council on the feasibility of such a canvass. Councilmember Heinsheimer moved that the City Council authorize staff to cause canvassing of the City of Rolling Hills for the purpose of licensing animals currently identified as unlicensed by the Southern California Humane Society. Councilmember Pernell seconded the motion which carried 5-0-0. Minutes City Council Meeting 11-09-92 -2- 1 I- I sko 01 C. CONSIDERATION OF AWARD OF BID FOR THE FOLLOWING PUBLIC WORKS PROJECTS IN CONJUNCTION WITH THE "MAIN GATE IMPROVEMENTS": City Manager Nealis presented the staff report on the award of bids for the Projects in conjunction with the "Main Gate" Improvements listing the low bidders. Discussion then centered around the Agreements, bonds and insurance requirements" fo'each project. City Manager Nealis reported that they had all been prepared and reviewed by the City Attorney. Councilmember Leeuwenburgh discussed the landscape plans in relation to adding on to City Hall and Councilmember Heinsheimer stated that those issues would be brought up at the subcommittee meeting. City Treasurer Courtright suggested that a Letter of Understanding between the City and the Rolling Hills Community Association be drafted for a process of approval of payment of bills for the projects. After discussion, it was decided that City Manager Nealis would prepare an addendum to the original Letter of Understanding dated June 10, 1992. Mayor Swanson then called for a roll call vote on the award of bid for each component of the project. 1. GRADING COMPONENT. The Grading component low bidder is Sergio Lopez, 6423 Florence Place, #103, Bell Gardens, CA 90201 in an amount of $48,000.00. Councilmember Heinsheimer moved that the City Council award a contract for the Grading Component of the Public Works Project in conjunction with the "Main Gate Improvements" to Sergio Lopez, 6423 Florence Place, #103, Bell Gardens, CA 90201 in an amount not to exceed $48,000.00. Councilmember Pernell seconded the motion which carried by the following roll call vote: Ayes: Councilmembers Leeuwenburgh, Pernell, Heinsheimer, Mayor Pro Tem Murdock, Mayor Swanson. Noes: None. Absent: None. Abstain: None. Z. HARDSCAPE COMPONENT. The Hardscape Component low bidder is Ryco Construction, P.O. Box 327, Gardena, CA 90247 in an amount of $216,612.00. Councilmember Heinsheimer moved that the City Council award a contract for the Hardscape Component of the Public Works Project in conjunction with the "Main Gate Improvements" to Ryco Construction, P.O. Box 327, Gardena, CA 90247 in an amount not to exceed $216,612.00. Councilmember Pernell seconded the motion which carried by the following roll call vote: Ayes: Councilmembers Leeuwenburgh, Pernell, Heinsheimer, Mayor Pro Tem Murdock, Mayor Swanson. Noes: None. Absent: None. Abstain: None. 3. LANDSCAPE COMPONENT. The Landscape Component low bidder is Bopark Enterprises, Inc., 8560 Vineyard Ave., #103, Rancho Cucamonga, CA 91730 in an amount of $74,522.84. Councilmember Heinsheimer moved that the City Council award a contract for the Landscape Component of the Public Works Project in conjunction with the "Main Gate Improvements" to Bopark Enterprises, Inc., 8560 Vineyard Ave., #103, Rancho Cucamonga, CA 91730 in an amount not to exceed $74,522.84. Councilmember Pernell seconded the motion which carried by the following roll call vote: Minutes City Council Meeting 11-09-92 -3- Ayes: Councilmembers Leeuwenburgh, Pernell, Heinsheimer, Mayor Pro Tem Murdock, Mayor Swanson. Noes: None. Absent: None. Abstain: None. OPEN AGENDA APPROXIMATELY 8:00 P.M. PUBLIC COMMENT WELCOME None. MATTERS FROM MEMBERS OF THE CITY COUNCIL None. MATTERS FROM STAFF None. MATTERS FROM THE CITY ATTORNEY None. CLOSED SESSION None. ADJOURNMENT There being no further business, the meeting was adjourned at 8:23 p.m. to the next regularly scheduled meeting which will be held on Monday, November 23, 1992, in the City Council Chambers at the City Hall/Administration Building, 2 Portuguese Bend Road, Rolling Hills, California. I< dA /vk�) Minutes S cretary APPROVED: Minutes City Council Meeting 11-09-92 -4- 1 I 1